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HomeMy WebLinkAbout1979-1106 REG MIN .e '. ROLL CALL, APPROVAL OF MINUTES MURALS/SIGN ORDINfu~CE MINUTES OF BOARDS PAVEMENT CUT REQUEST S. MOUNTAIN ZONING PP~LPS ST. PAVING -- ,.. .1 MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL November 6, 1979 Having led the Pledge of Allegiance, Council Chairman ~agland called the meeting to order at 7:30 P.M. on the above date in the Council Chambers. Phelps, Medaris and Laws were present. Sims arrived moments ,late. Mayor Prickett arrived at 7:45 P.M. Hamilton was absent. . Medaris moved that minutes' of the regular meeting of October 16, 1~79 be approved as submitted and Phelps seconded. Motion passed unanimously Cn voice vote. CiLY Administrator Almquist read a memorandum from the Planning Commiss- ion'relative to murals saying the new Land Use Ordinance makes graphic designs eX6mpt from size ?ortions of the Sign Chapter but subject to Design Review'and need for sign permit prior to painting. Ragland expressed deep concern that Ashland's success in enforcement of sign ordinance and preclusion of billboards might be reversed by cluttering up the environment with murals. James Welch of 183 E. Ashland Mine Road spoke in favor of use of murals citing the Vintage Inn 'JaIL as a good example of brightening up an otherwise drab 'mIl and said there was no problem he could see. Ragland said he had reservations about the Build- ing Department having to decide on the merits of individual requests and moved to ban the use of murals in Ashland. Medaris seconded. Laws suggested that materials used, size etc. could be qualified in the o'cdin- ance. ' Ragland said there wouldn't be enough control. On roll call, the motion passed without opposition. Laws moved to accept minutes of boards:t commissions and committees and Phelps seconded the motion which passed unanimously on voice vote. Almquist read a memorandum from Cal. Pac. rE'questing permission to cut pavement on Rock Street to repair a leaky service and La>ls moved the request be granted; Phelps seconded and on roll call, all YES. A letter from property owners in the 300 block of South Mountain A'lcnu., was read indicating that an error exists and expressing objection to the designation of R-2 zoning as shown on the zoning map. Almquist recommended the matter be deferred until a public hearing could be held on November 20, 1979 at 7:30 P.M. at which time related matters would be heard and giving the Planning Commission the opportunity to research and . report to Counci.l. Ragla~d asked that another matter be takc~ up also at that time relating to zoning of property in the Railroad District which Is designated as Heavy, Commercial and, reminded' Council that the Richards' request for a sheet metal shop had been denied as DOlproper based on zoning and camp plan. Almquist's recommendation concllrred by Council Chairman. A paving petition signed by 100% of the owners of property abJtting Phelps Street between, Clinton and Patterson was submitted requesting curb and paving on Phelps betl~~een Clinton and Patterson and the mH~t2r was deferred until the Resolution comes up later in the meeting. 11/6/79 Pg. 1 . .::gular _ng '~i __.:J. -, ' 11/ _.&.:-~ , I - " ~--_....:......:--.-:----- Ashland City Council " SORT RAFFLE/SALE ~ATIONAL REGISTER PUBLIC FORUM HERBICIDE CONFERENCE PROPOSED LAND USE ORD. PH POLICE RIDEALONG PROGRAM NEW & ,MISCELLANEOUS 'BUS. SOSC PLAN for 80's HILL A."lENDMENT The City Administrator read a letter from SORT - Public Service Recycl- ing requesting permission to conduct a sale and raffle to raise funds for expansion of serVices and to pay salary for a Director. Almquist recommended that each participant in the sale (booth) be charged $5.00 for a business license for the one day and Phelps so moved; Laws sec- onded and on roll call passed unanimously. A letter was read from the State Advisory Committee on Historic Preserva- tion recommending nomination of several properties to the National Register of Historic Places. Sims recommended the Historic Commission report to Council on their recommendations of nominated properties. Council concurred, no action necessary. Mayor arrived at this point in the meeting and asked for comments from the audience on matters not included on the agenda. There was no response., " \ Sims reported on the meeting attended by A1sing and himself and stressed; the need for herbicide spray control citing statistics to support num- : berand kinds of birth defects found in the Lincoln City area which make the toxic spray suspect. Sims added that physicians have asked for a moratorium on spraying. Sims said that economics enters into the pro- blem because of the cost of manual removal of the materials. Sims said the root problem seems to be that although municipalities are welcome to participate with input, the Forest Service continues to spray as planned in spite of recommendations from local agencies. Sims recommend- 'ed that mutuality with the Forest Service be demanded. November 20, 1979 at 7:30 was set for public hearing on Proposed Land Use Ordinance, Comprehensive Plan text revisions, Zoning map and other, items suggested during the meeting. Ragland moved to approve RIDEALONG program of Police Department; Medaris seconded and on roll call passed unanimously. Public Hearing date was set for November 20 at 7:30 P:M to consider SOSC Plan for the 80's. No action necessary. The City Attorney reviewed the status of the Hill Amendment to the Comp- rehensive Plan saying i twas found to be invalid and in order that the plan is brought into conformance, land-use inventory must be updated, and suggested matter be sent back to Planning Commission. Allen Drescher reviewed his memo and suggested the Hill Amendment be resubmitted "ith City as applicant and that inveNtory be submitted in the form set forth in the attachment to his memorandum to Council. Drescher added that the ,same inventory could, be used ror the Comprehensive Plan and for the Amendment. A gentleman in the audience reconnnended that the data base be used rather than the overall survey previously done. Tom Howser or 607 Siskiyou sai'd he had been before LCDC and disagreed saying' the data base referred to should not he submitted but that a new survey should 'be submitted since the last was done by SOSC students in 1977. HO'olser suggeited that data should include what land is saleable, developable etc. and that to return the comp plan amendment would accomplish nothing. le~ular Meeting It HILL AMENDMENT cont. PARKING PASSES LAWSUIT OVER BILLBOARDS Ashland City Council P~. 3 11/6(79 - Howser asked Council to consider the immediacy of their action saying that Kneebone has not proceeded with his zone change; Susitna Heights developers have left the area and Kneebone is going ahead with a previou, plan. Howser urged the City to go ahead with developing sta~istics and , answers needed for the area because of its unlimited resources & ques- tioned'rationale of expecting a citizen to corne up with needed answers. Medaris said he would like to see the problem of access addressed. Phelps said that the inventory was done about six months ,ago and was done by the Planning Department and was done as an objective survey to establish a need. Howswer reiterated in stressing the need for new information to submit. Medaris moved to send back to the Planning Commission; Ragland seconded and motion passed unanimously on roll call vote. A letter from Judge Allen Drescher was read recommending consideration of making parking passes available to playgoers on a one-day basis at a cost of 50~ or $1.00. Mayor Prickett expressed concern that the merchants would be most unhappy because of the need to have turnover in parking because of the extreme shortage of parking in Ashland. A recent survey showed the local people don't feel it is their responsibility to provide parking by an assessment district. Laws and Medaris pointed out the fact there is a lack of parking. The Mayor said that the Chamber and Theatre both make maps available showing parking areas. Judge Dres- cher agreed the problem is not easily solved and withdrew his suggestion. City Attorney Salter suggested that a Portland attorney be retained as an associate to attend the suit proceedings relative to the ~ational 'Advertising Ccmpany vs. City of Ashland. Council agreed with the proposal. TRAFFIC SAFETY RECOMMEND. A memorandum from the Traffic Safety Commission was read asking for implementation of certain recommendations and Ragland so moved; Phelps seconded and the motion passed unanimously on roll call vote. POLICE SUPERVISORY PERSONNEL SALARIES Also read was a letter from Walker & Junior High School Safety Committee expressing concern for students travelling specifically at the inter- section of Walker Avenue and Highway 66 and suggesting the State be asked to study the inter see tion to warrant a traffic signal. Almquist reported that in speaking with the State on the ,issue that he was told , to wait until such time as the highway is widened because a different formula would be used for multiple lanes than for the two-lane highway. Alsing said the Traffic Commission is also concerned and recommended requesting warrant from the Highway Department and they will probably wait until completion of widening and also when students are in school etc. to do the study. Phelps moved to request the study upon completion and at appropriate time; Laws seconded and on roll call, all YES. A memo was read from the City Administrator reconnnending an increase in salary appropriations to maintain an equitable spread between super- visory personnel and rank-and-file employes in the Police Department. Laws moved for approval; Phelps seconded and on roll call passed unanimously. Pg. 3 11/6/79 ,egular M,eeting - VEHICLE LEASE FIRE CHIEF RECOMMENDATION PLANNER RECOMMENDATION MERCHANT POLICE LICENSE VIOLATION COLLECTIONS T~~SFER OF APPROPRIA- TIONS RESOLUTION Ashland City Council Pg.4 11/6/.79 - A memorandum was read from the Finance Director outlining the benefits of leasing a vehicle for City use which would be used by the City Adm- inistrator in lieu of his personal automobile on which he is ,presently , being reimbursed. Mayor Prickett endorsed the suggestion and said the automobile could be made available in most instances to Councilmembers for meetings, conventions etc. The type of car was discussed and it was decided that the four door in the economy (Citation or Fairmont size range) would be leased in line with the statistics/cost outlined in Nelson's memo. Medaris moved to accept recommendation; Ragland 'seconded and on roll all YES. Mayor Gary Prickett recommended appointment of Battalion Chief Lee Roy King as Fire Chief to replace Chief Jerry Case saying that the City Administrator had submitted King as his choice for the Dosition. Medaris moved for confirmation; Sims seconded. Phelps objected to short notice & moved ,to amend' to table for two weeks; Laws seconded. On roll ,call to table,Phelps and Laws voted in favor and Sims, Ragland and Medaris voted in opposition. Motion failed. On original motion to con- firm, Sims, Ragland and Medaris voted YES. Laws and Phelps voted NO. Mayor Prickett recommended John Fregonese as Planning Director and Ragland moved to place on agenda; Medaris seconded and motion passed unanimously on voice vote. Ragland moved the recommendation be accepted; Sims seconded and on roll call all YES. Second reading by title only was given an ordinance amending Ordinance No. 1194 relative to the licensing of merchant police. Phelps moved for adoption; Ragland seconded and on roll call all YES. A memorandum was submitted from Municipal Judge Drescher suggesting an ordinance to authorize the assignment of parking violation fines to a collection agency in order to reduce paper work needed to process violations. Judge Dr~3cher said that most out-of-to\vu violators ignore 'citations. Medaris/1:'!l,~ City has territorial rj,ghts which would give it the power to serve out of state violators. The Mayor said he has res- ervations about unknown collection agencies and the techniques which may be used. Medaris felt that to authorize collection agency to take over would be an abandonment of law enforcement. Mayor suggested the ordin- ance to assign parking violations to a collection agency be amended to apply to out-of-town violators, that a letter should be sent first to put violators on notice that the matter is being turned over to a collection agency and that the Judge report back in six months as to results of the plan. Phelps moved to adopt; Sims seconded and on roll call Ragland, Sims, Laws and Phelps voted in favor. Medaris opposed and the motion carried. City Administrator Almquist read a resolution transferring appropriations within funds and Laws moved to adopt; seconded by Phelps and passed un-, animously on roll call vote. Pg. 4 11/6/7' Regular Meeting - . . PHELPS IMPROVEMENTS FOREST SERVICE INTERIM ~GREEMENT LONG-RANGE FISCAL PROJ. REEDER GULCH PROJECT ~IQUOR LICENSE PROCESS Ashland City Council' Pg. 5 11/6/79 . - Alsing reported on progress being made on the paving program saying the work is being done on Elkader and that Thornton should be started next week as a result of meeting with the City Attorney and Contractor Mauer. Alsing said that bids were relet and there had been no response to them. ,Mayor expressed concern that people want paving and with the work def- erred costs going up and suggested property owners be urged to get their petition in by January of the year preceding the construction season for scheduling purposes. Almquist read the resolution setting the public hearing for November 20, 1979 at 7:30 P.M. and Laws moved for adoption; Phelps seconded and the motion passed unanimously on roll call , vote.' A resolution relative the Interim Management Plan prepared by the Forest Service was submitted and Councilman SiES strongly urged the resolution be amended to an equal commitment of mutuality and definite agreement with Forest Service previous to any action by that agency relative to the watershed. Mayor asked Sims to get together with Almquist on the language and 'report back at the next meeting. Almquist read a memorandum from the Director of Finance relative to a long-range fiscal projection required in conjunction with State Revenue Sharing. Medaris moved for adoption; Laws seconded and on roll call all YES. Almquist reviewed the, matter concerning the City's surrender of license to generate power and the new interest in possible installation of hydro-generation in Reeder Gulch. Almquist discussed research done to 'this point and said in order to qualify for a new license it would first be necessary to submit a feasibility study establishing the need/volt~e and recommended that R. W. Beck & Associates be retained to do the study and that a Department of Energy loan be applied for in the amount of $30,000 and that an additional $5,000 would be necessary for preparation of environmental statement etc. Dick Griffith of R. W. Beck reviewed the proposal and said that $50,000 per year could be expended for the ten necessary phases' of the work which would not become payahle until implementation. Laws moved to effect agree."ent with R. W. Beck with financing be done in house; Phelps seconded the motion and on roll call, all YES. Mayor reviewed the process of liquor license applications and expressed concern that although the City has opportunity to review and investigate the application, any modification thereafter is automatic which often results in changes of use etc. with no knowledge or permission of the City. On question by Mayor Council concurred in their desire to be notified of any changes in style of business etc. Mayor Prickett commented on the free CPR training available to City employees and urged their participation in the courses and noted that recently a life was saved by one of our police officers who had just completed the course the previous week. Pg. 11/6/79 P. 5 .e~u.l.d.1. l'lt:=~ L .1..UEj fisn~ana L1CY LOUnC~L. l.J./bf f~ P. 0 - - " HUMAN P~SOURCES/ENERGY CRISIS PROGRAM A letter from the Department of Human Resources outlining the Energy Crisis Assistance Program, a memo from the Customer Service Representa- tive and an agreement were submitted for consideration and Phelps moved to authorize Mayor's signature; Laws seconded and on roll call, all YES. HELFRICH AGREEMENT STP ACCESS ROAD Almquist read a letter from Attorney William G. Carter who has repres- ented the 'City during the last five years relative to access problem at sewer treatment plant and recommended the agreement submitted by Carter between Helfrich and the City be signed. Almquist added that there has been no agreement with Hardesty. Ragland moved to sign agreement; Sims seconded and on roll call, all YES. OAK KNOLL GREEN FEES Mayor Prickett reported he had a letter from Oak Knoll Golf Course requesting an increase in fees and said there would be a meeting held with Buddy Sullivan. DEPARTMENTAL REPORT Finance Report accepted fo~ month of September. LIAISON REPORTS None STUDY SESSION November 27, 1979 at 7:30 P.M. IJlJOURNMENT The meeting adjourned at 10:10 P.M.' /)~ ~ -7~ Nan E. Franklin ~ity Recorder c!f~ Gary L. Pickett Mayor lh