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HomeMy WebLinkAbout1977-1004 REG MIN , , . ~~ _!, . .:i6l. '-;.,. ROLL CALL APPROVAL OF MINUTES CHAMBER OF COMMERCE REQUEST AMENDMENT TO PARK ,ORDINANCE Minutes of the Regular Meeting Ashland City Council October 4, 1977 . Mayor Prickett called the meeting to order at 7:30 P.M. on the above date in the Council Chambers. Councilmembers McCannon, Laws, Hamilton were present. Drescher arrived at 7:40 P.M. Phelps and Ragland were noted as absent. McCannon moved to approve minutes of regular meeting held September 20, 1977; Hamilton seconded, on voice vote motion passed unanimously. A letter from Ted Garriott, manager of the Ashland Chamber of Commerce was read requesting permission be granted to bury a "Time Capsule" '(a plastic pipe about 2~ feet long and sealed at each end) in a designated area in Bluebird Park. The capsule will contain a scroll with signatures from people paying $1.00 during the Bicentennial Fourth of July, also some other items. The plan is for the time capsule to be buried, with a plague marking the site, and then opened at the celebration of the Tri-Centennial in 2076. McCannon moved that request be granted. Laws seconded and on roll call vote passed with all yes votes. A letter from Lewis Wrigh~ Chairperson for the Jackson County Common Cause, was read requesting the removal from the statutes the City Ordinance prohibiting political addresses in Lithia Park. Permission was ask by Mr. Wright to address the City Council on subject. A statement was passed out to Council members by Mr. Wright. Wright addressed the Council concerning Ordinance 1068.050, which states "No one shall make any political address in any park." Wright said the group applied for a permit to have Michael Farley, Common Cause State Director, speak in Lithia Park but the permit was denied. The activities of the Common Cause group is political. . ., The annual Fourth of July orations in Li thTa 'Park was cited by Wright as an e:xample ,of a Political address. Because of the Fourth of July addresses, Wright feels it is not a total ban and therefore the law is unfair. Fred Krasner, Jackson County Chapter, American civil Liberties Union spoke in support of Mr. Wright saying it is unlawful to ban speech making. Also asking that ,the Ordinance be appealed or. ,amended without delay. Jean Webb of the League of Women Voters also supports Lewis Wright in his request. She states that Ashland does not have a building large enough for a candidate night, and the park area would let a lot of people wander in and out. Rev. Robert Ellis also spoke asking that religious speeches also be allowed. Mayor Prickett suggest looking into and considering a permit procedure. Also stating there are logical ,Regular Meeting .' - CUTTING PAVING SILVER RESIGNATION FIRE CHIEF RESIGNATION PUBLIC FORUM Ashland City Council lOj04/,77 Page 2 areas in the Park. He feels the Council, park~ Commission and Chief of Police working in conjunction could make a decision on this issue. The Mayor will contact Park Board Chairman Kay Bernard and set up a Public Meeting, notify people concerned. Letter read from Dave E. Hakes requesting permission to cut new pavement at 688 & 718 Park Street for newly created "flag lots". Water and sewer laterals will have to be installed. Mr. Hakes was not present at meeting. Alsing says there was no way we could have known at the time of paving, and is not sure that Mr. Hakes even owned the property then. Dale Himes, Planning Commission doesn't think plan has been approved yet. He states it will be coming up on October l2th. Mayor feels it should be approved before approving the cutting of the street. Drescher move to table request, Laws second. On roll call vote, all yes. Letter read from Oscar F. "Bud" Silver, resignating from the Ashland Community Hospital Board. Almquist asked to send letter of appreciation to Mr. Silver. Letter read from W. R. Reed resigning as Fire Chief, effective midnight, December 3l, 1977. The Mayor commended Mr. Reed on the fine job he has done. There is a process for replacement that will start immediately. "Spud" Corliss spoke on the CPR program in Southern Oregon. He spoke briefly on the Rescue Unit and their function. Corliss relates that the Ashland Elks have donated money to the City Fire Department to purchase needed equipment to. ,have the CPR classes. Also 7 firemen are taking training to receive teaching certificates. When the 7 men complete their training there will be 10 men available at the fire department to instruct. The courses will be free to the public. Corliss ask that the Council and Administrative staff be the first to sign up for the classes to give an incentive. Corliss also ask that it be made possible for every City employee to take the class. This would require 6 hours working time. A schedule will be posted and put in newspaper when it is worked out according to Chief Reed. Blair Buck, representing "Self Help Unlimited" request use of Lithia Mill site as a drop off place for paper that is to be sent to Portland for re- cycling. The purpose is to have a paper drive as a fund raising event to raise money for a recycling center. The paper would be dropped off and bundled at site for shipment. The drive is for November l2th and l3th. The paper would be on site for one, possible two days but contained inside a vehicle. Chief Hays suggested checking about using a building on Helman Street that had been used for that purpose' before. Mr. Buck states it is his understanding that Shakespeare owns the building but that it has several .' e Ashland City Council lO/04!77 Page 3 windows broken out and the roof leaks. He alSO~YS he invisions a lot of people and cars and feels that a larger place to pick it up and drop off would be more satisfactory. Mr. Buck explained that he had checked with the County first but they referred him to the City. Mayor ask for a motion to place it on the agenda. Drescher so moved, Hamilton second, on voice vote all ayes. Drescher moved that we recommend to the County our approval, Hamilton seconded. On roll call vote, all voted in favor. 'Regular Meeting CABLE TV FRANCHISE ORDINANCE A second reading of Ordinance was Tabled at the September 20th regular meeting so a motion was needed~ to take off table. Drescher so moved, Laws second.~~~,' Laws feels that since two members of the Council are -- absent there is no great crisis involved and would suggest leaving it on the table until the full Council is present. McCannon feels there is no need for delay, and sees no reason to wait until the other members are present. Hamilton also ask to postpone until all members were there to vote. Vote was taken to bring off the table with Drescher and McCannon voting yes. Laws and Hamilton voting no. Mayor prickett broke the tie with a yes vote. Almquist read Ordinance by title only. McCannon moved for adoption, Drescher seconded. Laws says he is uncomfortable with the 7 year franchise provision, and would feel more comfortable if the rate review clause was reinserted and would propose a full rate review rather than an average. Hamilton also states she would not be comfortable with the 7 year contract without the rate review. A discussion on rate review followed by members of the Council. Drescher moved to amend and insert the average rate review, Laws seconded. On roll call vote, passed unanimously. The Ordinance as amended to be published as first reading. Amended portion rea~being inserted in a new section seventeen. McCannon move that amendment be approved, Drescher seconded. On roll call vote passed with all in favor. Mayor ask for a motion to pass to second reading. McCannon so moved, Drescher seconded. All yes votes on roll call. LIQUOR LICENSES Application from James and Carolyn Branham for a Class A liquor license was tabled at the September 20th meeting for lack of information. Carolyn Branham was present so motion was made by Drescher to take off table, Hamilton seconded. Passed unanimously on roll call vote. A letter of intent addressed to the Branhams from the Shakespearean Board of Directors was read. The letter expressed Branhams interest in renting a building at 70 E. Main for the purpose of a restaurant-bar decorated in an Old English Motif. Carolyn explained that a lot depended on whether or not they could obtain a liquor license. The plans at this time are for a gift shop, a restaurant/bar and apartments upstairs. Carolyn explained .that the festival owners of the , building, do not want to spend the money to bring the building up to code if she is unable to rent the 'Regular Meeting , e LIBRARY LEASE SISKIYOU/MT. AVE. PROJECT TREE CITY PROGRAM MONTHLY FINANCIAL COMMENTARY ORAL REPORT OAK KNOLL CLUBHOUSE Ashland City Council 10/04/77 Page 4 restaurant section and she can not continue heJlltans without a liquor license. The Mayor expressed concern that the owner of the building is a tax except organization. Almquist felt this would be like the City owned golf course, or airport, they would be subject to real property tax because they are leased to a private operator. Hamilton moved for approval of liquor license application, McCannon seconded. On roll call vote, passed with all in favor. In the agenda a memo from Finance Director, Robert Nelson, indicating an error in the property descrip- tion on the 1970 library agreement. Almquist states he has had our surveyor prepare an amended legal description and the County has accepted amendment and signed it. It would be in order to have Mayor and Recorder"to execute it on behalf of City of Ashland. Laws so moved, Hamilton seconded. All ayes on roll call vote. Almquist explains the map attached indicates that we are going to modify the lane markings at the northerly leg of the intersection to provide for a left turn refuge, and need approval by Council and authorization for the Mayor to sign the plans as being acceptable. This is in conjunction with the installation of the traffic light at that inter- section. Laws moved that necessary approval be made and Mayor authorizated to sign. Drescher second and on roll call vote passed with an all yes vote. Almquist relates there is a letter in the agenda on the Tree City Program and he has no recommendation on this since we do not have a tree program in the City. We would not qualify since it is inviting our participation in the program. Laws moved to place on file. Hamilton seconded and on roll call vote passed unanimously. The monthly financial commentary from Director of Finance for period ending August 3l, 1977 and the monthly commentary for Parks and Recreation Depart- ment were combined with no objection from Council. No action necessary. Mayor reports that he and Councilman Phelps attended a luncheon at Oak Knoll and had an opportunity to hear some of the plans for improvement of the club- house. If acceptable the Mayor would like to appoint a committee of McCannon, Hamilton and Phelps to meet with Mr. Sullivan and the Oak Knoll corporation, since some of the things they want to do requires the opening of the lease. Mr. Sullivan explains at present they want to begin with the expansion of the dining area. Dale Himes says the expansion has been approved by the Planning Commission. 'Regular Meeting - AUDIT REPORT APPOINTMENTS SERIAL LEVY ORDINANCE ANNEXATION FILING FEE ORDINANCE Ashland City Council 10/04177 Page 5 consltc-, call vote, McCannon move that approval be granted for tion to begin, Hamilton seconded. On roll passed with all in favor. The Audit Report for Fiscal Year 1976-77 by Tischhauser, Cooper and Company was presented to Council members. Dennis Cooper and Tom Reid were present to answer questions. Mayor Prickett ask if the Audit firm makes recommendations '.to the City. Mr. Cooper says recommendations are made during the course of the audit, to the finance department, but they are not made in priority. This is left up to the City staff. The recommenda- tions are not always made in written form, they are sometime in oral form. There was some discussion on fixed assets and on statement of income and expense. Tom Reed reports that in this years audit he received the best of corporation from the finance department and the records were very clear and very well maintained. Finance Director Robert Nelson spoke briefly on bringing the Cities fixed assets up-to-date. Reporting that at one time this was done but after the flood was not maintained. He also ask if the Council would at this time consider passing on the auditors contract for the coming year. The Mayor states he feels the City has a responsi- bility not to contract without going through the regular process. Mayor prickett ask for approval to appointed Larry E. Medinger to the Ashland Historic Co~ission and Geraldine White to the Ashland Senior Program Board. Mr. Medinger is a builder and an Ashland resident for 8 years. Geraldine White is on the College nursing faculty. McCannon moved that the appointments be approved. Drescher seconded. Pass unanimously on roll call vote. Almquist gave second reading by title only of an Ordinance calling a special election for October 25, 1977, to consider a 5-year serial levy for the operation of a community swimming pool. Drescher moved for adoption, Laws seconded and on roll call vote passed with all yes vote. Almquist read memo concerning Senate Bill 570 which became law on J~ly 1, 1977. Also the first reading of an Ordinance adding a new Chapter to the Ashland Municipal Code relative to annexation filing fees was read by Almquist. McCannon ask how the filing fees was arrived at. Almquist states they are the same as the zoning fees basically. There was discussion on the fees and actual cost. McCannon moved to second reading, Laws seconded and on roll call vote passed unanimously. . Regular Meeting "R~3aION ADOPTING ENERGY CONSERVATION & WEATHERIZATION PROGRAM RESOLUTION APPROVING AGREEMENT FOR FAUS PROJECT PROCLAMATION APPROVAL DISCLOSURE STATEMENT WATER BONDS Ashland City Council 10/04/77 Page 6 Almquist states in a memori;\n(n.:un~,jOha~""flQuse';!:lg.6.5' will become law on October 1977, WhlCh will requlre each publicly-owned energy supplier to provide a free weatherization arid heat loss analysis for each customer who request such service, also to develope an energy conservation information program for all of its' customers. A meeting was attended where officials from the State Department of Energy reviewed the requirements of this program. It is Almquist feeling that the complexity of this program will require an additional staff person to conduct inspections and prepare the reports to the customers. It is recommendation of Almquist to hire a full time person and if there is slack time to utilize this person as a part time building inspector as time permits. The Mayor expressed concern having this person as a half time building inspector, would rather have it come out of Utility Fund and be a total commitment to this program. This person would work out of the building department, spending a good part of his time in the office. Further discussion followed on the work load of the build- ing department and having this person work out of that department since the building department is doing some of this type of work at the present time. A copy of the City program that must be submitted to the Department of Energy was brought to the attention of the Council by Almquist. The resolution adopting an Energy Conservation and Weatherization Program pursuant to House Bill 3265 was read. Laws moved for adoption of resolution and approval to send information to the Department of Energy. McCannon seconded and on roll call vote passed with an all yes vote. A resolution approving Agreement No. 6289 with Oregon State Highway Division for FAUS Project No. M-39- 20(1); and authorizating the Mayor and City Recorder to excute was read by Almquist. Laws moved for adoption, McCannon seconded, passed unanimously on roll call vote. Almquist read a proclamation relative to "Senior Citizens Awareness Week" for October 23-29, 1977. No action necessary. Nelson explains Official Statement for the General Obligation Water Bonds, required by state law: Copies of statement will be sent or delivered to investors interested in the Water Bonds. After conferring with the Oregon Municipal Debt Advisor Commission and the Bonding Attorney some minor editorial changes are to be made in the statement. McCannon moved to adopt, approve and authorize issuance of the Official Statement, City of Ashland, Jackson County, Oregon, $560,000.00, General Obligation Water Bonds, seconded by Drescher. On a ro11 call vote, passed with all in favor. .Regular Meeting .:~ua LIASON REPORTS ADJOURMENT . ~dCU/~ ;t~~ Nan E.'Franklin City Recorder Ashland City Council 10;04/77 Page 7 No response - , Meeting adjourned to, 7:30 P.M. October 11, 1977 for meeting on Urban Growth Boundary.