Loading...
HomeMy WebLinkAbout1978-0103 REG MIN , ..a ,I ,,'t' rwr :\' !r . ROLL CALL MAYOR'S APPOINTMENTS APPROVAL OF MINUTES PUBLIC HEARINGS Improvement of Phelps St. APPEAL - S.R. #83 e MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL January 3, 1978 Council Chairman McCannon called the meeting to order and led the Pledge of Allegiance at 7:30 P.M., on the above date in the Council Chambers. Present were Ragland, Hamilton, Drescher, Laws and McCannon. Mayor Prickett arrived five minutes late. Deferred until later in meeting. Ragland moved for approval of minutes of the re.gular meeting of December 20, 1977. Hamilton seconded and on voice vote, all YES. McCannon opened the public hearing to those in favor of the proposed improvement of Phelps from Hersey to Patterson Sts; Patterson from Phelps to Carol and Carol from Hersey Street to Clinton Street. W. L. Robertson of 316 Patterson Street spoke in favor of the project and said that he had received a letter from the Director of Public Works asking that he contact property owners to get their reaction to the stakes driven with regard to the width of the street. He said the reaction was totally satisfactory. Mrs. Robert Heyerman spoke in favor and added her interest in having the paving continue down the hill on North Carol Street. Alsing said it would. Heyerman then asked if this is the appropriate time to propose underground utilities and was told by Almquist that such costs would be covered by creation of an assessment district if and when property owners would wa~t it but that it needn't be done before or during this projecC. George Bubb said he understood that 10 feet was being taken from each lot for an alleyway and wanted to get details. Alm- quist said since the City turned down dedication of such a strip of land that the proposal had been abandoned. City Administrator Almquist gave first reading of an ordinance ordering the improvement of Phelps, Patterson and Carol Streets. McCannon moved to second reading, seconded by Ragland and passed unanimously on roll call vote. Almquist read a letter of Appeal from James C. Sims to the dec- ision of the Planning Commission to approve Site Review #83 to construct a l2-unit apartment complex, with alley access and involving the removal of an existing single-family structure and garage. A letter of December 20, 1977 from the Planning Department advising of Planning Commission's approval, public hearing notice and minutes of the Planning Commission meeting were entered into the record. Page 1 1/3/78 ,,,,,,,,"''5'l Regular Meeting .e \ ~ S.R. #83 Appeal cont. "HOME AT LAST" SIGN APPEAL SUPPLEMENTAL BUDGET MINUTES OF BOARDS ETC. BARR/PUGH APPEAL MLP #264 APPEAL MLP #351 & ZV #328 Ashiand Clty LounCli ...., -'I ''J .... h' e Planner Winterm.d showed sli.des of the existing home on the lot where the twelve-plex is proposed and said that the dev- eloper had since modified his original plans and that his intentions are to remodel the existing structure as recom- mended 'by the Historic Commission and build eight units rather than the twelve as requested. Winterowd said should the Plan- ning Commission wish to follow guidelines relative to historic preservation, he would recommend a new Site Review guideline to follow in the future. Ragland thanked Mr. Toney for his co.nsideration in propos.ing alternate plan and the Nayor referred the matter back to the Planning Commission for action. Almquist read a letter of appeal of decision of the Planning Commission denying ZV 1/327 to' allow a reduction in required .. clearance for a projecting sign at 23 S. Second Street from Jonathan Belsky. Winterowd showed slides of the building and area and said that the abutting property owner has no objection. Winterowd reviewed Zone Variance requirements. Rush McHugh ~ho designed the sign spoke in support of the request stating that the business is at a disadvantage since the building has been. vacant for so long that people have no idea it is now occupied. McHugh illustrated the position of the sign saying it is not offensive and will be professionally designed and hung and its safety factor would not compare with that of a marquee, Dres- cher said he \-..~ould absta,in from voting bccRuse he C'h':1S the building. McCannon moved that decision of the Planning Commission be r~versed; Hamilton seconded. Ragland reviewed years on the Planning Commission during the drafting of the sign ordinance and recalled the proliferation of signs objectionable in nature and compared it to the downtown area today under strict enforce- ..lent of the sign ordinance. For this reason Ragland stressed :,is concern about a precedent. Hamilton felt said Ilegative dec- lsion on the appeal may result in causing the business not to flourish. Laws disagreed saying the attractiveness of the tow~ has created new businesses and the public interest should be considered. On roll call vote on motion to reverse denial of Planning Commission, McCannon and Hamilton voted YES. Phelps, Laws and Ragland voted NO. Drescher abstained. The City Administrator read a memorandum from the Director of Finance requesting a supplemental budget. Mayor opened public hearing. Since there was no response from the audience, the public hearing was closed and City Administrator Almquist said the Resolution would be read later on the agenda. Ragland moved to accept minutes of boards, commissions and com- ~ittees; Laws seconded and on voice vote, all YES. Mayor Prickett set public hearing for January 17, 1978 at 7:30 for clarification of 3/8/76 action to allow MLP #264. Prickett set Fehruary 7, 1978 at 7:30 P.M. for public hearing on appeal of above mentioned applications. 1/3/78 Pg. 2 .~...('>.................. ~~~~ --..= e . '. . APPEAL ON CUP 11208 A public hearing was set for January 17, 1978 at 7:30 P.M. to consider Planning Commission denial of CUP #208 to allow traveler's accommodations at 80~ and 130 Hargadine Street. EASEMENT REQUEST - LITHIA SPGS A letter from James Miller of 975 Dead Indian Road was read requesting an easement over Lithia Springs property, and a memorandum from the City Administrator was also read in which Staff recommended that a no fee license to use the road be offered as alternative to preclude possible court action in future. Mr. James Miller explained that Lithia Springs was part of the ranch he o,.us and was sold to the City for use of lithia springs water and at the time of the sale an easement should have been considered. Miller w~nt on to say that should he find it necessary to sell off part of his ranch that it wouldn't have the same value without the access as requested. McCannon moved to accep t recommendation of Staff; Phelps seconded and on roll call, all YES. LIQUOR LICENSE REQUESTS Liquor license requests <<ere considered for Cook's 1',,,ccntion of 66 E. Main Street and Lithia Grocery of 47 :1. :<R.ln Street. Chief ~_ays recoMr"l.enc1en approval in ea.c~ i.nstance. . ~l.esc~er Lithia Grocery moved to grant request by Lithia Grocery; Ragland seconded and on roll call, all YES Cook's Reception McCannon moved for approval of Cook's Reception request for liquor license, seconded by Ragland and passed with Hamilton, McCannon, Ragland, Phelps and Laws voting YES. Drescher abstained. SOSC REQUEST FOR BANDSHELL A letter requesting the use of the Butler Bandshell for Com- mencement Exercises on June 3, 1978 was read and Hamilton moved to approve; seconded b; Ragland and passed unanimously on roll call vote. REQUEST FOR CONNECT O/S CITY A request from R.W. Wood & C.,H. .Lindsay for sewer connect 460 ,feet outside City Limits on Oak Street was considered and Laws moved to table and notify applicants when we have estab- lished policy to serve such areas through Urban Growth Bound- ary determination. Phelps seconded and on roll call, all YES., PUBLIC FORUM Sabra Hoffman spoke on behalf of Ashland School District No.5 asking City's support of application for implementing a pilot Community Schools Program to utilize schools on a year-around basis for activities with participation by the community as a whole. Ragland moved to place item on agenda: Laws seconded and on voice vote, all YES. Ragland moved that letter be sub- mitted by Mayor in supoort of application; Laws seconded and on roll call, all YES. RESIGNATION OF PLANNER A letter of resignation from Dale Himes was read and Hayor accepted and thanked Himes for his valuable service. CORNER DUPLEX LOTS - COMPo PLN Doug Clark said it is his intention to circulate another petition against zoning of corner lots for duplexes. 1/3/7f! Pg. 3 - _.,.~._-,-.,....,.,.._,--.~,......-...---:., ._-,.- '...------" . -- -. --'-~-.vq Regular Meeting e . APPOINTMENT OF ACTING CHIEF FIllli DEPARTMENT MAYOR'S APPOINTMENTS APPT. OF COUNCIL CHAIRMAN SAFEWAY TRAFFIC PROBLEM REVENUE SHARING FUND (DROUGHT) Ashland City Council 1/3/78 Pg. 4 . A letter from the City Administrator was read recommending that Battalion Chief LeeRoy King be appointed Acting Fire Chief at $1,500 per month. McCannon so moved; second by Laws and passed unanimously on roll call vote. Linda Jackson was appointed to the Hospital Board and Lois Wenker and Tom Reid to the Planning Commission. Laws, Phelps and Drescher asked the Mayor for more time and data on appoint- ees. McCannon moved to appoint Lois Wenker to the Planning Commission; seconded by Drescher and passed unanimously on roll call vote. Councilman Ragland moved to nominate McCannon as Council Chair- man seconded by Laws and passed with all voting YES with except- ion of McCannon who abstained. A memo was read in which the Traffic Commission made recommenda- tions relat~ve to the traffic problem at Safeway on Siskiyou Blvd. including cutting back the center island to allow vehicles to turn north onto Sherman without having to make a wide swing into Safeway entrance on the Boulevard. Another proposal was to resign the entrance to prohibit entrance from the southbound Boulevard traffic. City Attorney Salter, having been asked about legal rights during the previous Council meeting on the subject reported that Safeway has property rights and onccacce,ss City would have to purchase the section of property in question before it couldlbe closed or have Safeway's permission to do so. Salter added that we can regulate traffic on the boulevard but to close access to a business would be to take away prop- erty rights. Salter said he would do further research for the next meeting. Alsing reminded Council that Safeway is willing to pay for half the cost of modification. Changing the signing was discussed and the fact that Safeway owns the access signs from the lot was recalled. Laws suggested a "No Left Turn" sign might cause Safeway to rethink alterna- tives. Drescher suggested that Safeway be told to make that no entrance or sign it "exit only" or we'll put in a lIno left turn". Phelps would like it in writing. Drescher suggested that parking direction be changed. Alsing suggested that changing the striping could be made a condition. Drescher moved to table; seconded by Phelps. Ragland, Laws, Phelps, Drescher and McCannon voted YES on roll call and Hamilton opposed the motion. Corliss asked Council's opinion as to what issues should be taken to the management of Safeway, saying that the whole problem has been dis~ussed before with no solution forthcoming. A memorandum from the Director of Finance was read recommend- ing an appropriation from Revenue Sharing Fund (federal) for drought relief. Effects of the drought and costs relative to the T.I.D. pumping system were discussed. Nelson reported costs including force account, chemicals and extra work on ditch brought the figure up to $180,000. Almquist said that Regular Meeting Ashland City Council 1/3/78 Pg. 5 ..'e e DROUGHT COSTS cont. there were some on the Budget Committee who were against a rate increase. Ragland said he is on the Water budget committee and they were also against a rate increase and wondered if the Water Department is losing money or not losing money. Almquist explained that the Water Depart- ment is running at a loss only because of these extra- ordinary expenses and there is justification to transfer for one year only. On Laws' questions as to when we will get the drought relief funding, Nelson said we already have it and it has been placed directly into the Water Department. McCannon moved to transfer funds into the water utilities fund; Drescher seconded and on roll call, all YES. GRIZZLY INDUSTRIAL PARK Landscaping criteria A memorandum was read containing a policy state for Grizzly Subdivision from the Planning Commission and Almquist said no action was necessary. Laws wondered if the landscaping plan as illustrated by Planner Winterowd would create a dis- tinct separation and accoustic benefits for the residential area. Phelps reviewed the problems when industrial areas abutt residential and told of successful implementation in other localities. Alsing brought up a possible problem if and when a sidewalk/bikepath is developed and suggested that the landscaping start further in from the edge of the street. Mayor recommended that landscaping be required for each sep- arate piece of property. Phelps agreed with the idea of a bikepath and Alsing said it is necessary to make such pro- visions because of the federal monies being used in the imp- rovement project. Laws suggested that the bikepath develop- ment plans be taken up with Hoffarth, developer. MURAL/SIGN DETERMINATION A memorandum from the Planning Commission requested Council review and determination of a mural located at a business at 1951'Hwy::66:asjto whether the mural would be considered a sign and that noted that the mural has been found in violation of the Sign Ordinance and would take three variances to permit it. Laws said he thinks the mural is a sign and the City should have some control and we could allow variance. Laws said that Planning Commission should be told the variance is merited and McCannon said he felt Planning Commission should decide. Winterowd said the Planning Commission was finding it difficult to justify three variances for a sign. Almquist said that murals were taken up specifically when the sign ord- inance was drawn and that anything which directly draws atten- tion to a business would be considered a sign and treated as a sign including the space allowed. The problem was brought up that if a mural were not considered a sign a business owner might also want a sign. Laws moved on the requested three points of clarification as follows: 1, YES; 2, irrelevant; 3, a sign. Ragland seconded. Phelps, Ragland, Laws and Hamil- ton voted YES and Drescher abstained. 1/3/78 Pg. 5 Regular Meeting e . TRA~FIC COMMISSION RECOM. WATER RATE ORDINANCE PUBLIC GATHERINGS IN PARK ENACTMENT ORDINANCE IMPROVEMENT OF GRANDVIEW DR. PHELPS, PATTERSON IMPR. ORD. SUPPLEMENTAL BUDGET WINBURN WAY PARKING RES. AUDIT CONTRACT SOSC SWIMMING POOL CONTRACT Ashland City Council 1/3/78 Pg. 6 e A memorandum was read in which the Ashland Traffic Commission recommended that a "No Parking" zone be established between Walker Avenue and a point 150 feet east of Walker Avenue on the north side of Ashland Street 'in front of the Savings and Loan Building. McCannon moved to accept recommendation; Ragland seconded and on roll call, all YES. Second reading by title only was given an ordinance prescribing water rates. McCannon moved for adoption; seconded by Ragland and passed unanimously on roll call vote. An ordinance relative to public gatherings and speeches in parks was read for the second time by title only. Hamilton moved; Laws seconded and on roll call motion passed unanimously. Second reading by title only of an ordinance relative to the method for enactment of ordinances and resolutions was given by Almquist. Ragland moved for adoption; McCannon seconded and on roll call motion passed without opposition. Second reading by title only of an ordinance ordering the improvement of Grandview Drive was given and McCannon moved for adoption; Ragland seconded and the motion passed unanimous- ly on roll call vote. First reading was given an ordinance authorizing and ordering the improvement of Phelps, Patterson and Carol Streets with curbs, gutters and paving. Drescher moved to second reading; Laws seconded and on roll call,' all YES. Almquist read ;i'Resolution adopting supplemental budget, making appropriations, and increasing revenues. Drescher moved for adoption; Laws seconded and on roll call passed unanimously. A memorandum was read from the City Administrator recommending that a Resolution establishing parking restrictions on Winburn Way for 4 hour parking he effective during the months of June through September inclusive. Almquist read the Resolution which was submitted with the memo. McCannon moved for adoption; Drescher seconded. Mayor Prickett asked the Director of Public Works to eliminate some of the signing on Winburn Way for the sake of aesthetics. On roll call vote, passed unanimously. A letter and audit contract was submitted and read from Tisch~ hauser, Cooper & Company for audit services in accordance with ORS 297.610. Laws moved authorization for Mayor to sign; seconded by Drescher and on roll call, passed unanimously. A letter and contract were read from Southern Oregon State Col- lege for the use of the swimming pool for instructional and recreational swimming for the '1978 swimming season. Hamilton moved to accept agreement and authorize Mayor Prickett and Parks Director Doug Graef to sign; seconded by Ragland and passed unanimously on roll call vote. 1/3/78 Pg. 6 Regular Meeting . . ',' e . LIAISON REPORTS . ,~uv -I ~~~d?~ Nan E. Franklin Recorder Ashland City Council 1/3/78 Pg. 7 - City Administrator Almquist recommended that a joint meeting with the Budget Committee be set for January 31, 1978 at 4:00 p.m. to review utility budget as outlined in previously sub- mitted memorandum The meeting was at 7:30 p.m. in School. adjourned at 10:40 p.m. to January 10, 1978 the English Lecture Hall of the Senior High . Gary L. Mayor ,