HomeMy WebLinkAbout2011-047 Contract - Pacific Powder Coating
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CITY OF CONTRACTOR: Pacific Powder Coating
ASHLAND CONTACT: Bonnie Verstegen, Manager
20 East Main Street
Ashland, Oregon 97520 ADDRESS: PO Box 2370, White City, OR 97503
Telephone: 541/488-6002
Fax: 541/488-5311 TELEPHONE: 541-772-4694
DATE AGREEMENT PREPARED: March 18, 2011 FAX: 541-772-0080
BEGINNING DATE: March 21,2011 COMPLETION DATE: Seotember 30, 2011
COMPENSATION: $300.00 Per oole - Not to exceed $13,000.00
GOODS AND SERVICES TO BE PROVIDED: Contractor to powder coat approximately 40 steel light poles.
Includes preparation, primer, powder coat, minor welding and all other minor repairs as needed. COA may
reauest sinale hole be drilled, one oer oole as needed. Per proposal attached as Exhibit C.
ADDITIONAL TERMS:
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and
expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and
materials required for the proper performance of such work.
2. .Qualified Work: Contractor has represented, and by entering irtto this contract now represents, that any personnel
assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and compiete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and
expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the
contract be prematurely terminated, payments will be made for work completed and accepted to date of termination.
Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a
separate written contract is entered into by the City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
City.
6. Statutory Requirements: ORS 279B.220, 279B.225, 279B.230, 279B.235, ORS Chapter 244 and ORS 670.600 are
made part of this contract.
7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract
is $18,703 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor
who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached
hereto as Exhibit B predominantly in areas where it will. be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited
to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses, expenses.. claims, subrogations, actions, costs,
judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. Citv's Convenience. This contract' may be terminated at any time by City upon 30 days' notice in writing
and delivered by..certified mail or in person. ,
c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Contractor, or at such. later date as may be established by City under any of the following ~
conditions: ' . - I
Contract for GOODS AND SERVICES Less than $25,000
Contract for Goods and Services Less than $25,000, Revised 12/20/2010, Page 1 of 5
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach. .
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach, may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Oblioation/Liabilitv of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract.
11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
against minority, women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any .
requirement of ORS 279A.11 0 or the administrative rules implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A. 710, Contractor or Subcontractor shall possess an
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document.
15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of
any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its ORF status pursuant to
the ORF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a
ORF if Contractor has qualified as a ORF for this agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in,
or delegate duties under, the Contract. . .
16. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's Comoensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. General Liabili .' e with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, 1,000,0Q.0 2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall include con ractualliability coverage for the indemnity provided under this contract.
c. Automobile . . . . rance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,00 $1,000,000, Not Applicable for each accident for Bodily Injury and Property Damage,
including coverage for 0 " d or non-owned vehicles, as applicable.
d. Notice of cancellation or chan e. There shall be no cancellation, material chan e reduction of limits or
Contract for Goods and Services Less than $25,000, Revised 12/20/2010, Page 2 of 5
intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to
the City.,
e. . Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work
under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the
parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITlqNS.
19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Councilor the Public Contracting Officer is
required before any"work may begin under this contract.
21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by
reference.
t tor.
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City of Ashland
~ ~ ~partmen"fH~-
By
Print Nam
Oa\iWo\.1if
Title
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UL- r....A/~
Print Name
3~h.a>//
Da e
W-9 One copy of a W-9 is to be submitted with
the signed contract.
Purchase Order No.
/ tP tfl-1 ~
Contract for Goods and Services Less than $25;000, Revised 12/20/2010, Page 3 of 5
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer 10 (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
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(1) I carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
(5) Labor or services are performed for two or more different persons within a period of one
year.
(6) I assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
3ch>-t
(Date)
Contract for Goods and Services Less than $25,000, Revised 12/20/2010, Page 4 of 5
6av~~,i--~
(~AC/"~C
POWDER COATIINIG
p.o. Box 2370, White City, Oregon 97503
(541) 772-4694 . Fax (541) 772-6111
...~----_.,
March 15,2011
Dave Tygerson
Electric Superintendent
City of Ashland
90 N. Mountain Avenue
Ashland, OR 97520
Project: Powder Coat Steel Light Poles
Price: $300.00 per pole, including preparation, primer, powder coat, minor welding
and aU other minor repairs as needed.
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Preparation Process: The substrate material is first placed on a rack, of which it
remains throughout the processes. Substrate material is saturated with a d-Limonene
agent to remove surface contaminates. Once the exposure of the cleaning agent has sat
for approximately 5 minutes, it is then washed with a 3000 PSI Hot-Water pressure
washer to remove the d-Limonene and all excess particles. As soon as the substrate
material is dry, the substrate is then blasted with a 30/60 grit abrasive sand to remove all
contaminates and oxidation from base steel. The profiled substrate steel is blown off
with compressed air to eliminate all small particles of dust and/or sand.
Powder Coating Process: The clean prof1Jed steel is then heated at 450 degrees for (1)
hour to allow trapped gasses and oils to escape prior to being coated. Once the steel has
been pre-heated a coat of Cardinal Industrial Finishes E396-GR-1372 Zinc Rich Epoxy
Semi Gloss Smooth Primer powder coating is applied by electrostatic application to .the
prepared steel. The zinc rich primer is the applied at approximately 2.0-2.5 mils. The
steel is then placed in the oven to gel, 400 degrees for approximately 10 minutes
depending on the thickness of the substrate steel. The steel is then allowed to cool for
approximately 10 minutes. A coat of Cardinal Industrial Finishes T002-BK08 Polyester
TGIC Semi Gloss Smooth powder coating is applied at a film thickness of approximately
1.8-2.4 mils by electrostatic application. Once the coating is applied the steel is placed in
the oven to gel for approximately 10 minutes at 400 degrees. The steel is allowed to cool
for approximately 10 minutes. A second coat of Cardinal Industrial Finishes T002-BK08
Polyester TGIC Semi Gloss Smooth powder coating is applied at a film thickness of
approximately 1.8-2.4 mils. The steel is placed in the oven, it will take approximately 10
minutes after substrate steel reaches a temperature of 400 degrees to achieve a full cure.
Pickup & Delivery: Pacific Powder Coating is fully equipped to process approximately
10-15 poles a week in addition to our current work load. Our 1 acre facility is located
521 E. Vilas Rd., Central Point, OR 97502 and is fully secured and enclosed to provide
safe storage. Business hours are Monday through Friday from 8:00am to 5:00pm. Items
may be dropped off earlier than 8:00am with at least a days notice.
Company Profile: Pacific Powder Coating is a CommerciallIndustrial based powder
coating shop that has been doing business in the Rogue Valley for over 9 years. Our shop
has built its reputation around quality and a fast reliable turnaround. Pacific Powder
Coating has structured its operation to accommodate large projects by utilizing the proper
equipment and extensive employee training ofthe latest powder coating industry
standards.
Company Information:
Pacific Paving, Inc. DBA Pacific Powder Coating
CCB License No. 50835
PO Box 2370
White City, OR 97503
Phone 541-772-4694
Fax 541-772-0080
Primary Contact: Bonnie Verstegen, Manager
Primary Contact Phone: 541-772-4694
Thank you for the opportunity to bid on the above referenced project. Please contact
Bonnie Verstegen at 541-772-4694 if you have any questions or need any additional
information.
co
W
onnie Verstegen
Manager
Pacific Powder Coating
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TECHNICAL DATA SHEET
E396 . GR1372
EPOX Y POVvtlER COATING
SEMI GLOSS SMOOTH
ZINC RICH PRIMER
POWDSR PROPERlIES
SPECIFIC GRAVITY:
COVERAGE: .
PARTICLE SIZE:
STORAGE;
SHELF LIFE:
CURE SCHEDULE:
STOCK
Rov.:8117/0Il
2.90 CALCULA TED
33.31 SQ.FT JLB, @2MILS(1oo%EFFIClENCY)
25.50 MICRONS AVERAGE
STORE BELOW 80 DEGREES F, IN COOL DRY ENVIRONMENT
MINIMUM OF 1 YEAR
(METAL TEMPERATURE) 10 MINUTES @400 D15GREES F.
CURElD FILM PROPERlIES
ALL TESTS \M!RE PERFORMED AT A ALMTHICKNESS OF:
1EST
GLOSS@eODEGREES:
DIRECT IMPACTONCH LB8.~
INDIRECT IMPACTONCH LBS.~
PENCIL HARDNess:
CROSS HATCH ADHESION:
FLEXIElILITY(CONlCAL MANORELL~
CHEMICAL AND CORROSION EXPOSURE 1ESTS
SALT SPRAY RESISTANCE: 4000 + ho".. ~ElTM Method S1 17) \\flh.. 1/8 In, cl8ep 110m sa1b..
HUMIDITY RESISTANCE: 4000 + hOUIll QIISTM Method 02247) nc 101101 adh,"on orblllilering.
CHEMICAL RESISTANCE: Gcod 1lle"""lI.nl reslslanco to mOsllOlvonfa, oll~ acid~ and allGlla..
Alllesfa were perfonned on 24 gauge Bcndertle 1000 penels
APPUCAlION
ThlsplOduclwaedeBign.d to be applied by elecllOlietlcljl'l\Y. en ISleal orgalvsni%ed Iisel.
Meat pCl'.<ia..cen be reclelmed. lIewd end recycled, Ilproperhou..lceeplng Ie maintained,
PRElREA'lMENT
The IUblirete pl8teelmenlprtor 1ll pol'.<iercoellng I.. critlcel faclorln developing meldmum corrosion
.-stance end maximizing the lifetime of the plOducl
C.RS. (1IOnphollpha18): 210 51i11gaadapendlng upon alII level. end quellly desll8d,
C.RS. (ZIncphoSphale~ 5 to 9ltaseadependlng upon alII 1....1. and quellty de81l8d,
2.0 to 2.8 mile
MEllIOD
0523
D2794
02794
03353
D335SS
01737/0522
RANGEl
80% +~7'16
120+ii>.lbs.
120 + In.lbe
2H+
4B+
90%
This product Is dssigned for use as a primer for enhanced corrosion protection of steel. This Droduct Is not for
uae on aluminum sullst...tes. The pnmer coated pans should be heated only long enough to allow the coatJng
10 flow and form a COlItinllOus glossy film. The topcoat should then be applied and cured according to CUre
recommendations of the topcoat. this procedure musl be followed to ensure edhsslon between the primer and
topcoat. which musl be eveluated prior 10 use.
IM,..c...'tANl'1 WarNhb' -"" cna.Jal",.r - 'nM ,erformahal aha...ac.ltall_ ~ \1'1... ~I.I_ vat)'allllDPCl1nl to 1"'. pl'OdUCIappll_Uon. 0....."1'1"1 ClOndIIIOl't., tnahlri.r.
.1:1","_1:1 kI at' Lm.. Blnuo 0,.... ,.CW~ "It IIIlffctat ,...ul~ WI MronIllIY ~rnllrld tha, VOU miU4. ~t.lr vWn leI_ to dlltaJ1'flln. ~l.Ir ..u.,.~ Whalh.,. tha FIfOI$lIct I. of
_p..bla. C1"""Rb'. ".. not b..... .thtQtOd by "ton"8 or ....twpartailan mt4 I- "'tillite fOr YOUI' PIIrtlaular.PW'PO-. 1.1,,", ~Q18 own ap...atlnG II!IMd~OftI DrtOl'ttr .....Itlg ."~
pl'OlNa In IVII _iii PfDdUot/or\ 8elhttWfllI1'ah" thll r,l'Dduoq to be".. ft'Otn datec:u.l,. ,".r.rl~. and wottctn.,.h1J1t sUCH WA~RANTY I. UCLUl!llVJ! "NO I. INLIIi\l
OF' ANY OTH.R WARRANTY. S)CPRE88&D OR MIILlI!!D\ INc:LUgINCI. BUT NOT LIMlTea TO. At<< IMPUliQ WARRAN'I""I 01' M!RQ1ANTAIlJUTV 0' IIITNI!a8
~APA CULARPURPOSB.Nci,. lallvetifOLltllh_authCN1 tGwaiWlorChlU'ralllhlaprqvl..tM wI'It .~_toallaalal1a'th... radUet&.
r..lIllm C.1lIom1l
COIpO"" Hlldquartoll
me Potro.. AVIIIIlI
hulh a Monte, CA sma
tlU2SA4U2'/4 ,.. 6l6M4.o3a2
POVAl.. CO'''''8
1I..Ufaoturln8
t.182tl.837-G7li7
ArLlan.
te'I02AS7.:MD1
Calatlldo
"'1~C~,I8'.1'7'
Mluallrl
lei 314.B'1B.3a'lO
P'tInn,yty.nf. W..hl~G'ClIllI .t-t.
te1814.ne.o721 t8f 42dAll3.511l5
Northam CllI.ltalTlla MJnn..ot.
tll 4D8AS2.8522 t.l ,Q.4n.eOa1
NQtth Clu'OlIn.
tal aH.BBZ,NDI
TeXllI
IDf 214,Ua.M01
Ho.. KO..
\II 8SU4fo.e20o
Z:OO/Z:OO'd
Lo;SE:llvS~V(XV~)
X~~ uo~6u".jseM8L :SL LLO<:lSL/€O
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TECHNICAL DATA SHEET
T002 - BK08
POL YESTERTGIC POIIVDER COATING
SEMI GLOSS SMOOTH
FS#27038 BLACK
POWDER PROPERlIES
SPECIFIC GRAVITY:
COVE RAGE:
PARTICLE SIZE:
STORAGE;
SHELF LIFE:
CURE SCHEDULE:
LS#:
RoHS Compliant
1.61 CALCULATED
60 SQ.FT.lLB. @2MILS(100% EFFICIENCY)
25 - 50 MICRONS AVERAGE
STORE BELOW 80 DEGREES F, IN COOL DRY ENVIRONMENT
MINIMUM OF 1 YEAR
(METAL TEMPERATURE) 10 MINUTES @400 DEGREES F.
CURED FILM PROPERlIES
ALL TESTS \M'RE PERFORMED AT A FILM THICKNESS OF:
lEST
GLOSS@60 DEGREES:
DIRECT I MPACTONCH LBS.i
INDIRECT IMPACTONCH LBS.i
PENCIL HARDNESS:
CROSS HATCH ADHESION:
FLEXIBILlTY(CONICAL MANDREL):
2.0 to 3.5 mils
METHOD
0523
02794
02794
03363
03359B
D1 737/05 22
RANGE
20% +/-5%
120 in.lbs.
120 in.lbs.
2H
4B
100%
CHE MICAL AND CORROSION EXPOSURE lESTS
CHEMICAL RESISTANCE: Good to excellent resislance to most sol ""n18, oils, acids, and alia lies.
OVERBAKE RESISTANCE: Slight yellowing is evident, espedally in .mite and pas!el colors
All tesla were performed on 24 gauge Bondente 1000 panels
APPUCAlION
Thisproduct wasdesigned to be applied by eleclrogatic ",ray, on steel, galvanized geel, or aluminum.
Most pov.<le rs can be reclaimed, sie""d and recycled, il proper h ousekeeping ismainlained.
PRE1REAlMENT
The sub grate pllltrea1ment prior to pov.<lercoating isa critical factor in developing maximum corrosion
resislance and maximizing the lifetime 01 the product
C.RS. (Iron phosphate): 2 to 5 gagesdepending upon "'i1level, and quality desillld.
C.RS. (Zinc phosphatei 5 to 9 gagesdepending upon "'illevel, and quality desillld.
Galvanized steel (Zinc pho ",h ate): 5 to 7 gages depend ing on soille""l, and quality desred.
Galvanized steel mug be degaS9ild at5 degreesabo"" OJ III
tempelBtulllto minimize ga89ng.
5 slage ~gem is normally needed.
5 stage ~gem is normally needed.
Aluminum (Chromate):
Aluminum (pho",hate):
C05MS
IMPORTANT: W81'T11nty and Dlac"lm.r - Thtl performance charactorlstlc:s gf these products vary II<X:Ordlng to the product appflcatlon, operating conditions, materials
applied to or use. Sfno;:e these fIIctors eIln e1Tec:t results, we strongly recommend that you make your own tests to detennlne your SIItIsfactlon whether tho product Is of
acceptable quality, has not been af'I'cc:ted by storage or tnli~portation end I. suitable for your PlIIIrtIcul.r purpose under your own operating condltlons~prlor to using any
product In 1\..111 seale production. Sellor WaJnlnts tho products to be free ftom do1'ects In mateftal. and workman.hlp. SUCH WARRANTY IS exCLUSIVE AND IS IN LIEU
OF ANY OTHER WARRANTY, EXPRESSED OR IMPLIED. INCLUDING, BUT NOT LIMITED TO. ANY IMPLIED WARRANTY OF MERCHANTABILITY OF FITNESS
FOR A PARTICULAR PURPOSe. No re ntatlve of ours hall authority to waive or change this rovIS/on. which appUes to all _I,", of these product1
Southern California Powder Coating Arlzon. Colorado Missouri Pennsytv.ni. Washington State
Cmporate Headquarters Manufacturing tel 602.437.2401 tel 303.286.1876 tel 314.878.3010 tel 814.728.0721 tel 425.483.5665
1329 Potrero Avenue tel ~26.937-li767 Northern C.lIfornla Mlnne.ota North Carollns Tex.s Hong Kong
South EI Monte, CA 91733 tel 408.452.8522 tel 952.469.6021 tel 336.882.9493 tel 214.333.9801 tel 852.2410.8200
teI626.444.9274 fax 626.444.0382
QIUer SIp...
.,
Quality Fence Company
CCB #8936
114 W. Pine Street P.O. Box 3985
Central Point OR 97502
(541) 664-2281 Fax (541) 664-2949 (800) 451-8883
...NO JClB TOO LARGE
...NO JOB TOO SMAll
March 16, 2011
To Whom It May Concern:
Quality Fence has been doing business with Pacific Powder Coating since 2004.
With our unique business needs, we have always received a quick turn around time and a
superior product. Pacific Powder Coating has outstanding customer service and an
excellent staff. Quality Fence would highly recommend Pacific Powder Coating for any
of your powder coating needs.
S incerel y,
i5~~.
Brad Rietmann
Quality Fence Co.
"Fencing is our Field"
.
C~ACA'VC
POWDER COATDNG
p.o. Box 2370, White City, Oregon 97503
(541) 772-4694 . Fax (541) 772--6111
Quality Assurance
While providing the highest quality services is an important part of our mission at Pacific
Powder Coating, we execute on this promise by providing exceptional attention to detail.
Every step of the production process, from the time your parts arrive at our door until
they are delivered safely back to you, is documented, tracked and quality controlled. The
people who develop your job's specifications are experienced in the metal finishing
trades. You can rely on their expertise to assure your job receives the processes that are
most suitable for your needs. And quality control is paramount. Our employees work as a
team to assure that every part and every process always meets the highest Pacific Powder
Coating's standards. Through service and attention to detail, your job will be done right
no matter what level of aesthetic finish you require.
Pacific Powder Coating is dedicated to develop and cultivate long term relationships with
our clients. We strive to provide both quality products and service through our teamwork-
based approach to business. Our quality assurance system focuses on defect prevention:
our measure of success is the reduction of the cost of non-conformance.
Safety
Pacific Powder Coating believes that a truly professional and successful company should
have an exemplary safety record. Therefore, we fully endorse our Safety Program as the
framework within which we will execute our work in the pursuit of a safety performance
that will further reduce our accident frequency.
Management and field supervision are responsible for providing and maintaining a safe
and healthy work environment. Employees are responsible for proper conduct
accordingly and each employee is expected to be familiar with and work within our
established safety frameworks.
Concurrently, all of our employees are familiar with the Provincial Health and Safety Act
and the regulations and guidelines pertaining to their work. Safety meetings are held to
regularly enhance our polices and procedures.
SAIF Corporation
3/22/2011 3:33:54 PM PAGE
1/001
Fax Server
www.saif.com
OREGON WORKERS COMPENSATION
CERTIFICATE OF INSURANCE
.!!a'i!
CERTIFICATE HOLDER:
CITY OF ASHLAND
ATTN: KARl OLSON PURCHASING
90 N. MOUNTAIN AVE.
ASHLAND, OR 97520
The policy of insurance listed below has been issued to the insured named below for the
policy period indicated. The insurance afforded by the policy described herein is subject to
all the terms, exclusions and conditions of such policy~
POLICY NO.
812919
POLICY PERIOD
10/01/2010 to. 10/01/2011
ISSUE DATE
03/22/2011
INSURED:
PACIFIC PAVING INC
PACIFIC POWDER COATING
PO BOX 2370
WHITE CITY, OR 97503-0370
BROKER OF RECORD:
KPD INSURANCE INC
PO BOX 29
SPRINGFIELD, OR 97477
LIMITS.OF LIABILITY:
Bodily Injury by Accident
Bodily Injury by Disease
Body Injury by Disease
$500,000
$500,000
$500,000
each accident
each employee
policy limit
DESCRIPTION OF OPERATIONS/LOCATIONS/SPECIAL ITEMS:
IMPORTANT:
The coverage described above is in effect as of the issue date of this certificate. It is subject to change
at any time in the future.
This certificate is issued as a matter of information only and confers no rights to the certificate
holder. This certificate does not amend, extend or alter the coverage afforded by the policies above.
AUTHORIZED REPRESENTATIVE
!)re;J}>' JF RqiiJ---
--
President and CEO
400 High Street SE
Salem, OR 97312
P: 800.285.8525
F: 503.373.8020
Po/fey _Ba tch_ Certifi cateOflnsurance
Beecher.Carlson
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Fax Server
~
ACORD~ CERT!F!CA TE OF LIABILITY !NSURANCE I DATE (MMJDOfYVYVI
\""....--" 3/22/20U
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON .THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE A.FFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BElWEEN THE ISSUING INSURER(SI, AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If'he certificate holder is an AD0l110NAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
IhB terms and conditions of thB pollev, csrtain polici"s may requirs an endorssment. A statemllnt on this certificate dOBS not confsr rights to ths
certificate holder in lieu of such endorsementl~l. .
PRODUCER ~~m~CT Susan Wilson, AAI, AlC
Beecher Carlson Insurance Aqency LLC Pl1g~o E'l:t': (541) 772-1111 I r1}~ No: ~541) 772--3795
707 Mu:r:phy Rd ~~o~~ss;susan.wilsonBbeechercarlson.com
PRODUCE~.~ .00008383
Medford. OR 97504 INSURER(S) AFf'ORDINC COVERACE NAICfI
INSURED INSURER A :American Hallmark Ins Co of TX 3494
INSURER B :
Facific Powder Coating INSURER C :
F 0 Box 2370 INSURER 0 :
INSURER E '
White city OR 97503 INSURER F :
COVERAGES
CERTIFICATE NUMBER.CL1132299863
REVISION NUMBER.
THIS IS TO CERTIFY l1-IAT TI-lE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOlWlTHSTANDNG ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO II'JHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POliCIES DESCRIBED HEREIN 15 SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIOf\IS OF SUCH POLICIES. LIMITS SHO\I\tJ MAY HAVE BEEN REDUCED BY PAID CLAIMS.
'"'' A , R POLlCYEf'F POLlCYEXP
'OR TYPE OF INSURANCE POLICY NWBER MMIDDTYVYY MMIOOIYYVY LIMITS
GENERAL LIABILITY EA\.-H Ul.'...-dRRENSE . , 1,000,000
-,
~ ~:M~Rr:lAI C;FNFR~LARllln ~;'=::A~SE~ j'E<; -;~~;~nc" , 300,000
... _I CLAIM:O-MAOE ~I O'h~I'< 4CL4~27~30B /3/2010 /3/2011 MEO EX? (AllY '01'" ,,"'fSOI\) , 5,000
-
r'EI<SONhl.8,'J)V INcl...tr(( , ~,OOO,DOO
GENER.t.,L A(.;GREGhTE S 2,000,000
~'; AGGREnE lItAIT APr~~t PER ~PODlICTS - COMP:O:l ,1,GG $ 2,000,000
X POL G<' PR.Q- LOC' ,
AUTOMOBILE LlA81LITY COlv'BINED SINGLE LIMIT $ 1,000,000
- /i:affiA:i(18rrlj
- ANY AlITe BODI~ Y 1f.1,llJF,Y (P;!rpn,.un) S
... ALL O'<'v:'.lED ,....UTOS 4CL4127130a /3/2010 /3/2011
X 60DL Y 11'1,JUI'Y (P3r Ilccid~rrt) S
SCHEDULEDALJTOS
- PR.=lPERTY DAMAGE ,
- HH1ED AUTeS i?8r8c..:,,-ier1ll
- N0~J_O\'\oNED AUTOS PIP-BaSI; , ~5,OOO
M,dicalpayme1ls S 5,000
UMBRELLA LlAB H:)CC.JP. E.lI.CH O::O.l'\RE'KE .
-
EXCESS LIAS CL"'I\.1S-I\1.AOE A3(;RE(;f\TE ,
- C€DUr:-TIELE ,
"ETEI~TION , ,
WORKERS COMPENSATlON T~~~T~J~~ I IOJ~-
AND EMPLOYERS' LIABILITY V I N
ANY PROPR.E70R.P.tf\7M::"'1/E.xECJTI'IE 0 N,^ c.L. EP,Ch ACCIDENT ,
Or::r::ICFRIMFIVRFR FKrlllf)Fm
(M~ndatory in NH) =L ,I<'EASE - Ef'. EMPLY'E::: $
If yes, rle"..--riI1" l!nd~r :.L. OISEASE _ POll::Y LlWlT ,
DESCRIPTIO!\. CF OPERATIONS bGlow
DESC.RlPTION OF OPERATlONS I LOCATlO,NS IVEHICLES (Atlacn ACORD 101, Additional R.m....k. Seh.dl.ll., ifmor. .p.". i. r.ql.lir.d)
The Ci.ty of A>:h1.and., Or"'gon and. itl>' ",1...ct",d official>: , cfficgrl> & employee>: or" Ol.dditiona~ insureds on any in,;urOLncg,
policias rgqui red. hgrgin but only with rQsp.;Il;:t. to Contractor' j; ,;grvicg. to be provid.ed undc;;,r thil> contrOLot por
attachad gndorsament CG32611005 whgrs requiro;.d by writtgn contrOl.ct. Thil> inl;'UranCB H primary & non-oontributory,
Subject to po1.icy terms, condi tions and exclusions.
CERTIFICATE HOLDER
(541) 488-5320
CANCELLATION
SHOUL.D ANY OF THE ABOVE DESCRIBED POLICIES BE CANCEL.L.ED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS,
city of Ash1and
Attn: Kari Olson, Purchasinq Representati
90 N Mountain Avenue
Ashlana, OR 97520
AUntORIZED REPRESENTATIVE
ACORD 25 (2009/09)
INS025 (cOOQOQI
=.- --.... .1.1-
S Wilson, MI, AlC/SU ~~ /-:;;. )..{..,~-
@1988-2009ACORDCORPORATlON. All rights reserved.
The ACORD name and logo are registered marks of ACORD
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3/22/2011 2:59:03 PM PAGE
.c
POLICY NUMBER:
COMMERCIAL GENERAL LIABILITY
CG 326110 05
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ ITCAREFULLY.
OREGON ADDITIONAL INSURED- OWNERS,
LESSEES OR CONTRACTORS -SCHEDULED PERSON
OR ORGANIZATION
COMMERCIAL GENERAL LIABILITY COVERAGEPART
This' 'endorsement. rtfodiftes: i nsur'a'nce' proVided- under the following:
SCHEDULE
Name Of Additional insured Persc>n(s) Or Qrg;mization(s):
Citv of AshI3~d, Ore-pon and its' elected officicals, officers & emolovees
90 N Mountllin.Avenue
Ashland, OR 97520
Lotation(s). Of Covered 'Operations:
All projects of named insured
- -- -
Information.reouir"" to comoletethisSchediJle, if not shown above willbeshoWn In the Declarations.
A. Section 11.- Who :1$ An Insured -is amended to
Include' as. an addi\1onal insured the person(s) or
organlzationls) shown. in ,the Schedule; ~ut only
with respect to liability for "bodily injury", "property
damage" or "personal 'and advertising injury"
caused by your ongoing operatIons .for the_ addi~
tianal 'Insured(s) at the locatlon[s) designated
above and only to ~he extent tl1at such "bodilY in...
jury", "property da,mage" ,qr "personaFand.advertis".:::"-":'
ing lnjury".ls caused by your neglig_ence DF the neg-
ligence of those performin9.operationso-n y'our
behalf.
B. With respect to..the insurance afforded to theSe
additional- insureds, the follCtNlng additIonal exclu~
,sian.applies:
This iii:surance -does. not apply _ to llbbdily iMjury" or
"property-damage.' occurrlng:~fte(: -.
1. All worK, incluciing materials, parts or equip-
ment 1uml3hed. In cO,nnectlon tMth such work,
an the. project {other than se:Vlae,. maintenance
. or repairs} 'to 'be performed by or on behalf of
theadditionai insured(sj:at the. location of. the
covered operatlons-has,been.completed; or
2. That portion of "your work" out of which the
Injury or damage arises has been 'puUo 'Its in~
tended use by any person ,or organIzatIon other
than another contractor or subcontractor en-
g:aged In performing operations far a prinCipal
as,a part-ofthe,same project.
p:age 1 of 1
o
CG 326110 05
e ISO Properties, Inc., 2005
Beecher Carlson
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Fax Server
_.._;_.<.:~~~J
BEECHER,.,:;clCARLSON
_/:"... Insurance Agency. LLC
FAX TRANSMITTAL
SUS4D88B92QD558
Date:
3/22/2011 2:58:36 PM
To:
Company:
Phone:
Fax:
Kari Olson
City of Ashland
Num of Pages:
(including
cover)
From:
Direct Phone:
Direct Fax:
Email Address:
3
541-488-5320
Susan Wilson
(541) 494-2691
(541) 772-3785
susan. wilson@beechercarlson.com
Following is certificate requested for Pacific Powder Coating.
Please contact me if you have any question or concem.
,.
Thank you.
707 Murphy Rd. Medford, OR 97504 (541)772-1111 Main (541 )772-3785 Fax
CA License #oF09618 OR License #816307 WA ucense #252204
r~~~~~;-~~,':~1:~~:i ~,j,~I:, ~:'~r~~~~~j;ui ~~2~~~,~;~(~ ~~ l:~~:.~l~~.~.~ :~ t~1 ~~1~~ dt~,~~~ ~~~~,:~{ r::':~i ~~';~1~J~~~ ~-\.~ehjt~l::;~~~~~I!!: ~~~I ~ ~~~~~:,~ di ~~l~~~. ~~; !~~~Jo
~~ ~ 1~1-i~1 i~;~ ~:~ ~~;i~r;>~;
C::lPYi'1g of thi: :~omml)l",i;';:FIt!on::. I:: p~oht~t;)d. If you h;~;.-c rQcni,,'od ths ff;<;cs,rpilo '~i'::li1$mi::-:::-ion bi i'rI!::tZ.J.,t, P!o:)so l'OtJt)' t.ho ~ondnr
illlll1~~di2t~~I:,' :::::tnln;;;h)r;", 8n~i f(~turn th~ (.ri:J:n8! 18!,~::;iin!ll~ transll1iSS~~"lt~l th~ o}lm,j.:,r tt,' U.S. []la:l
~..
._~
CITY RECORDER
Page 1/1
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
.,' DATE,'t';t .",'
,;;..);1 'RO:NUMEfER 12 (..
3/24/2011
10092
VENDOR: 015941
PACIFIC POWDER COATING
PO BOX 2370
WHITE CITY, OR 97503
SHIP TO: Ashland Electric Department
(541) 488-5354
90 N MOUNTAIN
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.:
Contact: Dave Tygerson
Confirming? No
(',r.Quantlty,);, ',..Unit , .",', ~::; .'~:-t..~.. <oS,; .~; . , 6escriotion. . :>.' ". ,. ....... '<:. ~: .:~<:'. iJnit 'p'rice~:::_ ,..: ~'Exf.'pHce';'~ ,.
',.
40.00 Each Powder Coat Steel Light Poles 300.00 12,000.00
If needed, additional cosUor 1,000.00
necessary repairs. May request single
. hole be drilled, one per pole as needed.
Contract for Goods & Services
Beginning date: March 21, 2011
Completion date: September 30, 2011
Insurance required/On file
-
.
. . SUBTOTAL 13000.00
31LL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 13,000.00
ASHLAND, OR 97520
,;;'J;;i:A'cC'ount{Num6erZ:ht~i ~;'::i ;! '~r6Iec(NUmber'::; .f;~:~ ll: ;~E:~rA'moIlnt~ffit;:L~ ;?<~AccoU'nl:ijU'mbeE.:~t .." 1:..Proie'ctINum6er:~1rm:"Jt~, ;:l'l(i;;~;~~mouYlfii$}~i:F,
"
E 690. 1 1 1 8.00.7041 0 E 000236.999 1 3 000.00
~~ ~ft//'
, uthorized Signature
VENDOR COPY
I FORM#3 I
A request fOI' a Purchase Order
REQUISITION
Vendor Name
Address, City, State, Zip
Contact Name & Telephone Number
Fax Number
CITY OF
ASHLAND
~
~.A ~ ~--t.U ~ ~d OY:::<^d
{I (j. '\
)
Date of request:
Required date for delivery:
SOLICITATION PROCESS
o ExemDt from ComDetitive Biddina
o Wotten Findings (Form attached)
o Quote or Pro osal attached
o Small Pracurement
less than $5.000
Note: Total ::>rrt!:ilclarnQ~c1uding any
ameni!ments.may_not exceed 1>, 0
ntermediate Procurem t
GOODS & SERVICES
50 to 100000
(3) Wotten quotes attach
P RSONAl SERVICE
$5.000 to $75.000
o less than $35,000, by direct appointment
o 3 Wotten ro osals attached
Description of SERVICES
~ t?---z.u. ~...- <? ~ _.#L_V ~ "-fj--:\
(j c;:-~U< (U1-1{.'f2 . --r' v~
Item #
Quantity
Unit
o Reauest for ProDosal (Copies on file).
Date approved by Council:
o Sole Source
o Written Findings (Form attached)
o Quote or Proposal attached
o Scedal Procurement
o Wotten Findings (Form attached)
o Quote or Proposal attached
Date a roved b Council:
o Emeraencv
o Wotten findings attached
o Quote or Pro osal attached
CooDerative Procurement
o State of Oregon
Contract #
o State at Washington
Contract #
o Other govemment agency contract
Agency
Contract #
o Intergovernmental Agreement
Agency
Contract #
Date approved by Council:
o Per attached QUOTE
)(3<-R_j---, d.~<R..:o-9 - ~ / - / /
(?~--r"/' u-'I<" no. dd", : CJ eJ .- 3 cJ - 1'1
Project Numbef- '! !_-=:J! ~ __'1 <1 .lccount Numbe~_~~_~ (~~.~:: ~ q.t' (<fu6~mt Number __ _ . _ _ . __ . __ . _ __ ___
Account Number ___. __. __. __. ______ Account Number ___' __. __. __. ______
'Expenditure must be charged to the appropriate account numbers for the financiats to reflect the actual expenditures accurately. ANach extra pages if needed.
By signing this requisition form, I certify that the information provided above meets the City's pUblic contracting requirements, and the documentation can be provided
upon request.
Employee Signature:
Department Head Signature:
~.~
Comments:
FinanceZ;;:; ~ ~~
G: FinanceIProcedurelAPlFonnslFonn #3 - Requisition.doc
Updated on: 3/1812011