HomeMy WebLinkAbout2011-056 Jt Funding Agrmt - US Geological Survey
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Form 9-1366
(Oct. 2005)
, U.S. Department of the Interior
U.S. Geological Survey
Joint Funding Agreement
Customer II:
Agreement.:
Project ,:
TIN':
FIxed Cost
Agreement
Paoe 1 of 2
oROSS
93-<1002117
[!jye. 0 No
FOR
OREGON WATER SCIENCE CENTER
THIS AGREEMENT is entered into as of the 1st day of OctDber;2010. by the U.S. GEOLOGICAL SURVEY,
UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the CITY OF ASHLAND,
party of the second part.
1. The parties hereto agree that subject to availability of appropriations and in accordance with their
respective authorities there shall be maintained in cooperation a water resources data collection program
on the Ashland Creek, Ashland, Oregon, herein called the program. The USGS legal authority is 43 USC
36C; 43 USC 50; and 43 USC 50b.
2. The following amounts shall be contributed to cover all of. the cost of the necessary field and analytical
work directly related to this program. 2(b) includes In-Kind Services in the amount of $0.
(a) $25,290.00
by the party of the first part during the period
October 1, 2010 to September 30, 2011
(b) $25,290.00
by the party of the second part during the period
October 1, 2010 to September 30, 2011
(c) Additional or reduced amounts by each party during the above period or succeeding periods as
may be determined by mutual agreement and set forth in an exchange of letters between the
parties.
(d) The performance period may be changed by mutual agreement and set forth in an exchange of
letters between the parties.
3. The costs of this program may be paid by either party in conformity with the laws and regulations
respectively governing each party.
4. The field and analytical work pertaining to this program shall be under the direction of or subject to
periodic review by an authorized representative of the party of the first part.
5. The areas to be included in the program shall be determined by mutual agreement betwe8n the parties
hereto or their authorized representatives. The methods employed in the field and office shall be those
adopted by the party of the first part to insure the required standards of accuracy subject to modification
by mutual agreement.
6. During the course of this program, all field and analytical work of either party pertaining to this program
shall be open to the inspection of the other party, and if the work is not being carried on in a mutually
satisfactory mann8r, either party may terminate this agreement upon 60 days written notice to the other
party.
7. The original records resulting from this program will be deposited in the office of origin of those records.
Upon request, copies of the original records will be provided to the office of the other party.
https://gsvaresaO 1.er.usgs.gov/WebForms/9-1366R.nsf/c2b886045170c623852571330054... 6/10/2010
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Form 9-1366
continued
U.S. Department of the Interior
U.S. Geological Survey
Joint Funding Agreement
Customer #I:
Agreement .:
ProJect .:
TIN.:
0R056
~117
8. The maps, records, or reports resulting from this program shall be made available to the public as
promptly as possible. The maps, records, or reports normally will be published by the party of the first part.
However, the party of the second part reserves the right to publish the results of this program and, if
already published by the party of the first part shall, upon request, be fumished by the party of the first
part, at costs, impressions suitable for purposes of reproduction similar to that for which the original copy
was prepared. The maps, records. or reports published by either party shall contain a statement of the
cooperative relations between the parties.
9. USGS will issue billings utilizing Department of the Interior Bill for Collection (form 01-1040). Billing
documents are to be rendered auarterlv. Payments of bills are due within 60 days after the billing date. If
not paid by the due date, interest will be charged at the current Treasury rate for each 30 day period, or
portion thereof. that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File
B-212222, August 23. 1983). '.
U.S. Geological Survey
Un Jted States
Department of the Interior
City of Ashland
. USGS Point of Contact
Customer Point of Contact
Name: Thomas A. Herrell
Address: USGS OWSC
2130 SW 5th Avenue
Portland. OR 97201
Telephone: 503251 3239
Email: herrell@usgs.gov
Name:
Address:
Mike Faught, Director of Public Works
City of Ashland
20 East Main
Ashland. OR 97520
541 5522411
faughtm@ashland.or.us
Telephone:
Email:
ate hfr/~o
Dat~
By Date By , Date
Name: Name:
Title: Title:
By Date By Date
Name: Name:
Title: Tille:
https:/IgsvaresaO l.er.usgs.gov/WebFonns/9-1366R.nsf/c2b886045170c623852571330054... 6/10/2010
United States Department of the Interi(nDt:-Cr.::-
T1C clVE
. u.s. GEOLOGICAL SURVEY D
Oregon Water Science Center JUN 1 .
2130 SW 5th Ave 6 20/0
Portland, Oregon 97201 City f
http://or.water.usgs.gov/ 0 AShland
June 10,2010
Mr. Mike Faught, Director of Public Works
City of Ashland
20 East Main
Ashland, Oregon 97520
Dear Mr. Faught:
This letter concerns our continuing cooperati ve data collection program for Federal fiscal
year 2011 (October 1, 2010 to September 30,2011). Total costs to continue the program
for Federal fiscal year 2011 will be $50,580. The City of Ashland's share is $25,290.
The U.S. Geological Survey will provide $25,290 of Federal Matching Funds to support
this work.
Attached are two original copies of a Joint Funding Agreement (JFA) to confirm our
negotiations to continue this data collection program. Please sign both originals; return
one signed original in the enclosed self-addressed envelope and retain the other original
for your records.
Mr. Faught
In order to continue providing data and/or investigations for your agency, we will need to
have the enclosed JFA signed and received in this office no later than September 30,
2010.
Funds are not required at this time; a signed agreement is not a bill, only an agreement to
. pay for the work that will be done. The Water Resources Cooperative Program operates
under the authority of statute 43 USC 50 which allows us to perform this work. The
Oregon Water Science Center DUNS number is 137883463. Billing will be by DI-I040.
Final billing for Federal fiscal year 2011 will occur near the end of June 2011.
Work performed with funds from this agreement will be conducted on a fixed-price basis.
The results of all work under this agreement will be available for publication by the U.S.
Geological Survey.
If you would like to consider a multi-year agreement, please let us know. We can enter
into multi-year agreements up to a five-year period. At this time, we can provide costs
out to Federal fiscal year 2015. Multi-year agreements can be amended as needed to
meet changes in program needs and/or funding levels.
We look forward to continuing our successful relationship during the upcoming year. If
you have any questions concerning this letter or the data program in general, please feel
free to contact Tom Rerrett at (503) 251-3239.
Sincerely,
-L
James D. Crammond
Center Director
Enclosures - 2 JFA's w/return envelope
cc: Dar Crammond
Imelda Jaklitsch
Marc Stewart
Steve Winkler
Tom Rerrett
2
r~'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
CiTY RECORDER
Page 1/1
.j 'DATE>"',:'
3/30/2011
,.;:, PO NUMBER,' "
10097
VENDOR: 001991
001 USGS, US GEOLOGICAL SURVEY
POBOX 70934
CHARLOTTE, NC 28272
SHIP TO: Ashland Public Works
(541) 488-5587
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.:
Contact: Betsy Harshman
Confirming? No
'::,Q'uantlhf' :." ;'/;:Urlit""'~: 'c':;;::",., '," '", ':'.:,L,. .:.: ,'.,::,~!':'-~\Desc:riDtion, " .. : ,.~ :<~,;;.!;r:, ; d <. " ;'.'. '.'''IT ':_ -~;:;Uhft-Rrice' _~'. ~' . ' "Ext.:Price
;;r;s~~
US Geological Survey Joint FundinQ 25,290.00
Agreement w/US 001
Station No. 14353000 West Fork Ashland
Creek near Ashland, OR - $8,430.00
Station No. 14353500 East Fork Ashland
Creek near Ashland, OR - $8,430.00
Station No. 14354200 Bear Creek below
Ashland Creek near Ashland, OR -
$8,430,00
,
SUBTOTAL 25 290.00
31LL TO: Account Payable . TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 25,290.00
ASHLAND, OR 97520
L_l~.'Accoiuit"Number,:;: ::.:2 <~;:'Pr.oject ~iu'm6er. -~: :,:: ,L" <Amount , . .~Acco~nt:Number ~ . , ~ PrcijectNu_rriber;;:~ _~~~ "-,_.':., '.Amciuri(T_:~'::
-
E 670.08.15.00.60410 16 860.00
E 675.08.19.00.60570 8 430.00
G ~~~d Signature
VENDOR COPY
quest for a Purchase Order
EQUISITION
CITY OF
ASHLAND
Date of request:
Required date for delivery:
3/14/2011
Vendor Name
Address, City, State, Zip
Contact Name & Telephone Number
Fax Number
nOI 11~r,~
Box 70934
Charlotte, NC 28272-0934
SOLICITATION PROCESS
i:8l Exempt from Competitive Biddina 0 Emeraencv
0 Written Findings (Form attached) o Invitation to Bid (Copies on file) o Written findings attached
i:8l Quote or Prooosal attached Date aODroved bv Council: o Quote or ProDOsal attached
o Small Procurement Coooerative Procurement
less than $5.000 o Reauest for Proposal (Copies on file) o State of Oregon
Note: Total contract amount, including any Date approved by Council: Contract #
amendments may not exceed $6,000 o State of Washington
Intermediate Procurement 0 Sole Source Contract #
GOODS & SERVICES 0 Written Findings (Form attached) o Other government agency contract
$5.000 to $100.000 0 Quote or Proposal attached Agency
o (3) Written quotes attached Contract #
PERSONAL SERVICES 0 Special Procurement 0 Intergovernmental Agreement
$5.000 to $75.000 0 Written Findings (Form attached) Agency
o Less than $35,000, by direct appointment o Quote or Proposal attached Contract #
o (3) Written proposals attached Date aDoroved bv Council: Date approved by Council:
Description of SERVICES
US geological Survey joint funding agreement payment due on the gauging stations on
the W Fork of Ashland Creek, the East Fork of Ashland Creek Acct 670.08.15.00.604100
- $16,860.00 / Bear Creek below Ashland Creek Acel 675.08.19.00.605700- $8,430.00
Item # Quantity Unit Description of MATERIALS
Total Cost
$25,290.00
< I
,
'T6TAI.:COST, "
0 Per attached QUOTE ~r~~FJ:0~0\r~:~~:<"~;:': .
Unit Price
Total Cost
Project Number ~ _ __ _ _ . _ _ _ Account Number 670.08.15.00.604100 $16,860.00
Account Number 675.08.19.00.605700 $ 8,430.00
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Affach extra pages 11 needed.
By signing thiS requisition form, t certrfy that the Information provided above meets the City'S public contracting requirements, and the documentation can be provided
~~ Q
Employee Signature: ~~~ ----.. Department Head Signature: ~: v....cSL \124 (l1...." -
Additional signatures (if applicable):
1:>[3 If. 11
Date
Funds appropriated for current fiscal year: (!)/ NO
Comments:
G'\pub.wrks\eng\06.06 Bear Ck TMDL\Adm\USGS\2011 USGS Requisition.doc
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