HomeMy WebLinkAbout2011-0419 Council Mtg PACKET
CITY OF
ASHLAND
Important: Any citizen may orally address the Council on non-agenda items during lhe Public Forum. Any citizen may submit wrinen
comments 10 the Council on any item on the Agenda, unless il is the subject of a public hearing and the record is closed. Time permining, the
Presiding Officer may allow oral teslimony_ If you wish 10 speak, please fill out the Speaker Request fonn localed near the entrance 10 the Council
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AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
April 19, 2011.
Council Chambers
1175 E. Main Street
Note: Items on the Agenda not considered due to time constraints are automatically continued to the next
regularly scheduled Council meeting IAMC 2.04.030.E.]
7:00 p.m. Regular Meeting
I. I CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. MAYOR'S ANNOUNCEMENTS
V. SHOULD THE COUNCIL APPROVE THE MINUTES OF THESE MEETINGS?
[5 minutes}
1. Study Session of April 4, 2011
2. Executive Session of April 5, 2011
3. Regular Meeting of April 5, 2011
VI. SPECIAL PRESENTATIONS & AWARDS
None
VII. CONSENT AGENDA [5 minutes}
1. Does Council wish to approve the Mayor's recommendations for the Annual
Appointments to the various Commissions and Committees?
2. Should Council approve a resolution to adjust budget appropriations for changes in
operational expenses to remain in compliance with Oregon Budget Law?
VIII. PUBLIC HEARINGS (Persons wishing to speak are to submit a "speaker request form" prior
to the commencement of the public hearing. All hearings must conclude by 9:00 p.m., be
continued to a subsequent meeting, or be extended to 9:30 p.m. by a two-thirds vote of
council (AMC !l2.04.050))
1. Will Council approve Business License Fees consistent with those formerly incorporated
within the Ashland Municipal Code? [15 Minutes]
IX. PUBLIC FORUM Business from the audience not included on the agenda. (Total time
allowed for Public Forum is 15 minutes. The Mayor will set time limits to enable all people
wishing to speak to complete their testimony.) [15 minutes maximum}
Please nole: Comments or questions from the public that are of a defamatory nature, such as statements
directed at individual Councilors' character, intentions, etc., are out of order because they interfere with the
work of the Council. The Council will not answer questions posed during public forum but may direct staff to
answer such questions later.
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X. UNFINISHED BUSINESS
1. Will Council approve ODOT's request to extend City water and sewer services outside of
the urban growth boundary to the proposed Siskiyou Welcome Center and Rest Area [60
Minutes]
XI. NEW AND MISCELLANEOUS BUSINESS
1. Does Council have questions about the results of the survey? [30 Minutes]
XII. ORDINANCES. RESOLUTIONS AND CONTRACTS
1. Should Council approve Second Reading of an ordinance titled. "An Ordinance Relating
to Setting Business License Fees by Resolution"? [15 Minutes]
2. Should Council approve First Reading of an ordinance titled. "An Ordinance Annexing
Property and Withdrawing an Annexed Area from Jackson County Fire District NO.5"
and move the ordinance on to second reading? [10 Minutes]
XIII. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS
XIV. ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900).
Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).
COUNCIL. >viI:! I !NGS .\1'1. BROADCAST LIVE ON CiMNNEI. q
VISIT IllE CITY OF !\SIII...\NJ)'S \\'l::1l SITE Ar WWW.!\SIIL..\NU.OR US
CITY COUNCIL STUDY SESSION
April 4, 2011
Page 1 of3
MINUTES FOR THE STUDY SESSION
ASHLAND CITY COUNCIL
Monday, April 4, 2011
Siskiyou Room, 51 Winburn Way
I
Mayor Stromberg called the meeting to order at 5:32 p.m. in the Siskiyou Room.
Councilor Silbiger, Chapman, Morris, Slattery, and Voisin were present. Councilor Lemhouse was
absent.
I. Look Abead Review
City Administrator Martha Bennett reviewed items on the Look Ahead.
2. Does Council have feedback about the proposed work plan for tbe 2011 - 2012 Council. Goals?
Economv
1. Adopt a comprehensive economic development strategy to; diversifying the economic base of the
community, support businesses that use and provide local and regional products, increase the number
of family-wage jobs, leverage Ashland's tourism, and repeat visitors. Adopt an action plan to ensure
City programs and activities support the overall strategic direction by June, 2011.
Council expressed concern about meeting the June deadline. Staff explained that even though funding
ended June 2011 there was a placeholder for $150,000 for Economic Development in the Budget that
Council would provide direction on how to spend prior to July I, 20 II.
Environment
2. Develop a strategy to use conservation and local renewable sources to meet Tier 2 power demands.
Council determined previously it was unrealistic for the City to meet Tier 2 power demands as well as the
timeline but retained the goal without a completion date knowing they would revise it in the future. Staff
added the City would receive the Contract High Water Mark from the Bonneville Power Administration
(BP A) October 20 II that will indicate where Tier 2 rates begin. The City anticipated reaching Tier 2
rates 2016 or 2018. Tier 2 rates will fluctuate with every rate case and every other year BPA will allocate
the Tier I system.
Council agreed to review the goal in Fall of 20] I and revise it to include language to start identifying
strategies for meeting Tier 2 power issues.
Social Equitv
1. Decide whether to develop or sell the remaining land on Clay Street.
Staff explained the Housing Commission wanted to make a recommendation to the Council regarding the
land prior to Council making a decision.
Infrastructure
3. Complete a feasibility and financing plan regarding renovating the Grove for the Ashland Police
station. Evaluate use of the existing police station for other City office needs.
Council requested staff include public input.
CITY COUNCIL STUDY SESSION
Apri/4, 2011
Page 2 of3
Environment
3. Implement specific capital projects and operational programs to ensure that City facilities and
operations are a model of efficient use of water.
Council replaced "water" with "resources" changing the language to the following: "Implement specific
capital projects and operational programs to ensure that City facilities and operations are a model of
efficient use of resources."
3. Will Council clarify the goals listed below?
Environment #4
Develop a concise sustainability plan for the community and for City operations.
Conservation Commission Chair Jim McGinnis described the Commission's recommendation that
Council establish a term limited Sustainability ad hoc Committee with members of City Commissioners
that would direct tasks to their commissions or citizen groups as needed. The original proposal would
create a baseline inventory of a comprehensive plan, city services, ~nd practices and identify what the
City was already doing to conserve environmental, social, and economic resources. They would use the
baseline as a reference to define gaps. The Committee would prioritize results in a Comprehensive Plan
with city services, associated plans, practices, and gaps with timeframes to implement and note impacts.
At the end of the year, Council would evaluate whether to continue the ad hoc or redirect the
Conservation Commission into a Sustainability Commission. The Conservation Commission also
thought having a pilot project like retrofitting and insulating homes would help promote sustainability.
Council majority did not support an ad hoc committee and was interested in the Conservation
Commission taking on a form of sustainability planning. The Conservation Commission would involve
the Planning, Transportation, Budget, and Airport Commissions as needed. Council saw sustainability as
two plans, one for the City and the other for commW1ity.
On!anization #4
Evaluate the need to revise the powers, duties, and membership of the Tree Commission, Housing
Commission, Conservation Commission, Public Arts Commission, and Planning Commission.
Staff noted in order to retain Tree City USA status the City is required to have a Tree Commission.
However, Council could reduce member requirements and recast the mission to focus more on outreach
and education instead ofland use issues.
Additionally there were concerns the Planning Commission was too large, it was difficult to recruit
qualified Commissioners and the lack of training for new Commissioners was noted.
Councilors supported sending an additional Councilor along with the Commission's Council Liaison to
meet with the various Commissions. They would send Management Analyst Ann Seltzer their
suggestions. Councilor Morris and Councilor Voisin volunteered to attend the Planning Commission.
Councilors will work with these Commissions to determine current issues, possible new charters, and
forward that information to Council for a decision.
Recognize and affirm the value of the contributions of volunteers to the City and the Community.
Council discussed ways to recognize volunteers and the feasibility of extending the volunteer base from
City volunteers to encompass all community volunteers. Council directed staff to recreate a volunteer
recognition program for City volunteers.
CITY COUNCIL STUDY SESSION
April 4, 2011
Page 3 of3
4. Does Council wisb to provide direction to a group of citizens forming to discuss potential
sbort-term, low-cost improvements to tbe Plaza?
Councilor Chapman explained that he, two other Councilors, and a few citizens discussed ways to
improve Plaza aesthetics that would involve volunteers providing supplies and the work effort.
Staff expressed concern having three Councilors inadvertently creating a quorum, costs and public
perception. Council was generally supportive but concerned regarding a quorum forming and the project
being outside of Council Goals. The Councilors involved will create a plan and present it to Council for
approval.
Meeting adjourned at 7:05 p.m.
Respectfully submitted,
Dana Smith
Assistant to the City Recorder
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April 5, 2011
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MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
April 5, 2011
Council Chambers
1175 E. Main Street
CALL TO ORDER
Mayor Stromberg called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers.
ROLL CALL
Councilor Slattery, Morris, Lemhouse, Voisin, Silbiger, and Chapman were present.
MAYOR'S ANNOUNCEMENTS
Police Chief Teny Holderness invited everyone to attend a Public Forum at Southern Oregon University
(SOU) April 6, 201 I to hear a speaker share her experience as a survivor of human trafficking and
prostitution in an effort to bring more awareness to sexual assault.
Mayor Stromberg noted changes in the order of itemson the agenda.
SHOULD THE COUNCIL APPROVE THE MINUTES OF THESE MEETINGS?
The minutes of the Study Session of March 14,2011, Executive Session of March 15,20] I and Regular
Meeting of March 15,2011 were approved as presented.
SPECIAL PRESENTATIONS & AWARDS
Proclamations of April 17 - 23, 201 I as Independent Media Week, the Month of April as Parkinson's
Awareness Month, and April 3 - 9,2011 as Arbor Week were read aloud.
Assistant Planner Amy Gunter introduced Tree Commission Chair Bobbie Townsend and Derek Bums from
the Oregon Department of Forestry (ODF) and noted Arbor Week events and Tree Commission
accomplishments. Mr. Bums presented the City of Ashland as Tree City USA for the 26th consecutive year.
Mayor Stromberg announced the City was currently reviewing applicants for the annual appointment to City
Commissions. In addition, openings were available for the Firewise Commission and the AFN Executive
Advisory Board.
CONSENT AGENDA
1. Does Council wish to confirm the Mayor's appointment of Sandra Friend to the Public Arts
Commission with a term to expire April 30, 2012?
2. Does Council have questions regarding the City's Risk Management Report?
3. Does Council have questions regardhig the City's purchasing practices or participation in the
national coalition promoting changes in factory working conditions?
4. Should Council authorize the City Administrator or her delegate to sign the Residential Exchange
Program Settlement agreement with Bonneville Power Authority?
5. Does Council wish to approve an order amending the 1994 Ashland Gun Club Lease to extend the
least by three months and move discussion ofthe new lease to June 201l?
6. Will Council approve an Intergovernmental Agreement to join the regional Emergency
Notification System managed by Jackson County, Oregon?
Councilor Voisin requested that Consent Agenda item #5 be pulled for discussion.
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April 5, 2011
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Councilor ChapmanlSilhiger mis to approve Consent Agenda items with the exception of Consent
Agenda item #5. Voice Vote: all A YES. Motion passed.
Councilor Silhiger/Chapman mis to approve the order amending the] 994 Ashland Gun Club lease to
extend tbe lease by 4 months and move tbe discussion of the new lease to the July 20]] meeting. Voice
Vote: all A YES. Motion passed.
PUBLIC HEARINGS
1. Will Council award $193,]42 in Community Development Block Grant funds to ACCESS, Inc. and
St. Vincent De Paul and direct staff to develop the Annual Action Plan?
Housing Program Specialist Linda Reid introduced Housing Commission Chair Regina Ayars and explained
the allocation of Community Development Block Grant Funds (CDBG) was $224,525. Of that amount, 20%
went towards administering the program and 15% was available for public service activities. Carry over
funds from the prior year for $13,522 provided a total of$193, 142 available for award.
The City received five applications for funding, two for public service activities from Children's Advocacy
Center and SI. Vincent de Paul. Three applicants applied for capital improvement activities, ACCESS Inc.,
Community Health Center, and Living Opportunities. Community Health Center and Living Opportunities
withdrew their applications.
Public Hearing Open: 7:23 p.m.
Cindy Dyer/PO Box 4666, Medford/Explained she was the Housing Director for ACCESS and the funds
would provide leverage to acquire additional State and Federal resources ror the construction of six
affordable housing units. The proposal inCluded a 60-year term of affordability and met City goals on
affordability. The price for the land was set by the bank who currently owned the foreClosed property.
ACCESS did not directly try to lower the price and could not pay more than the appraised value. At the end
of 60 years, the units could come out of affordability but the intent was to keep them affordable.
Rich Hansenl]06] Kristen Drive, Medford/St. Vincent De Paul Home Visitation TeamlNoted the
success of the 2010 CDBG award for the homeless program. He eXplained how the program worked and
ranged from subsidizing rent to having an individual's car fueled. The primary purpose of the Home
Visitation Program was to help prevent homelessness with a focus on assisting people with eviction notices
to stay in their homes. The funds awarded in 2010 successfully assisted 49 families. Overall SI. Vincent De
Paul received 800 calls for help and assisted 600 families during 2010.
Charlotte Dorsey/988 Hillview Drive/SI. Vincent De Paul Home Visitation TeamlFurther explained the
volume of calls the Home Visitation program received from Ashland citizens. The CDBG award enabled SI.
Vincent De Paul to allow people to receive rent beyond one month.
Public Hearing Closed: 7:34 p.m.
Councilor ChapmanlSlattery mis to approve the award of $30,000 to the SI. Vincent de Paul Home
Visitation Program. Roll Call Vote: Councilor Slattery, Morris, Chapman, Voisin, Lemhouse, and
Silbiger, YES. Motion passed.
Councilor VoisinlSlattery mis award $]63,142 to ACCESS, Inc. for acquisition and predevelopment of
a deed restricted six unit lot on Dollarhide on which to develop six units of housing affordable for the
period of not less than 60 years targeting families and individuals making 60% of the Area median
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April 5, 2011
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Income or less. DISCUSSION: Councilor Voisin thought ACCESS had proved itself in their ability to
take funding and develop projects and Ashland needed more affordable housing. Councilor Chapman
thought the City had paid for the land already and that ACCESS was overpaying for value of the land. As a
condition for approval of the subdivision, the City was supposed to get affordable housing on that land. It
was now encumbered and worth very little. Community Development Director Bill Molnar explained when
Bud's Dairy was annexed in 2003 the City required as part of annexation six units to be affordable housing.
At that point, the ordinance did not have terms or conditions that required .timing. Language was added after
that ensures affordable units ,part of an annexation had to be built in sequence with market rates. The
condition goes with the land but there was no vehicle for the City to take ownership, The City did not spend
money on the land and the private developer provided the public infrastructure. Councilor Morris
understood Councilor Chapman's point, the condition in the annexation was bonus densities, and in theory,
the City did not get the six affordable housing units. He agreed the selling price was high but did not kriow
if it was worth holding back the grant. Roll Call Vote: Conncilor Slattery, Voisin, Lemhouse and
Morris, YES; Councilor Chapman and Silbiger, NO. Motion passed 4-2.
2. Does Council wish to grant an appeal by Lisa Grant to revise a Staff decision to terminate City
Utility Services due to lack of payment?
City Recorder Barbara Christensen stated that an appeal was filed with her office March 18, 2011 and notice
of this meeting had been sent to Ms. Grant. Administrative Services Director Lee Tuneberg explained Ms.
Grant had been unable to pay her utility bills. After trying to coordinate alternate services or support from
other agencies staff had to resort to termination because the Municipal Code did not allow a customer to
receive service without making payment. Customer Service Division Supervisor Bryn Morrison confirmed
Ms. Grant did not complete the application for the Ashland Low Income Energy Assistance Program and had
informed Ms. Morrison she would not qualify.
/'
Councilor SilbigerlLembouse mls to upbold decision by Administrative Services Department and
discontinue City Utility Services to Lisa Grant until account has been paid in full.
DISCUSSION: Councilor Silbiger noted the City attempted to work out an agreement with Ms. Grant and
she rejected those agreements as well as assistance from the City and staff had done their diligence.
Councilor Chapman added that since she was not present to dispute any of the chronology staff put together
he did not see what Council could do. Roll Call Vote: Councilor Silbiger, Voisin, Chapman, Slattery,
Morris and Lemhouse, YES. Motion passed.
PUBLIC FORUM
Bruce Thauburn/654 Oak Street/Explained he moved to Ashland the year before and found it to be a
community full of enchantment. The area was beautiful and a healing place for the spirit and the body. He
read "Creating Abundance" by Henri Nouwen as a thank you to Ashland for being a place for people to
safely come and learn who they are and why they are here.
UNFINISHED BUSINESS
1. Does Council wish to adopt the findings to complete the land use ordinance portion of the
annexation process for the properties at 590 Clover Lane?
ABSTENTIONS. CONFLICTS. EX PARTE CONTACTS
Councilor Slattery declared no ex parte. Councilor Morris disclosed a conversation with Steve Morjig
regarding the process but not about the annexation. Councilor Lemhouse disclosed he lived in the Oak Knoll
area and received an email from a neighbor with concerns regarding notification but it was not part of the
requirement to notify this particular neighbor. Councilor Lemhouse forwarded the concern to Community
Development Director Bill Molnar and did not think is was substantive. Councilor Voisin had no ex parte but
did conduct a site visit. Mayor Stromberg, Councilor Silbiger, and Councilor Chapman had nothing to
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April 5, 2011
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declare.
Mr. Molnar noted there was one change to Condition J that reflected testimony regarding compressor noise
and placement. The coolers would remain in their original location and the compressors moved away from
the residential area.
Councilor Morris/Chapman mIs to adopt the findings for approval of Planning Action #2010-01570
Roll Call Vote: Councilor Chapman, Voisiu, Slattery, Lemhouse, Morris and Silbiger, YES. Motion
passed.
2. Does Council approve Councilor Slattery's revised Council Goal a proposed purpose statemeut for
au ad boc Homelessness Steering Committee? Will Couucil adopt a resolution creating au ad hoc
Homelessness Steering Committee? Does Council approve of the Mayor's appoiutmeut of tbe
Citizens listed to the ad hoc Homelessness Steeriug Committee?
3. Does Council want to proceed with implementing short-term strategies to address chronic
homelessness in Ashlaud? Does Council want the proposed Homelessness ad hoc Committee to
address short-term strategy options? Which short-term strategies does the Council want to
implement?
Randy Dollinger/240 Ohio StreetiSupported the homeless in Ashland and all Americans. Homelessness
was a huge problem and the focus had been on a small hardcore group of homeless people downtown that
continue to cause problems. He questioned why the City could not just enforce the laws already in effect
instead of establishing an exclusionary zone. It seemed systematic of a tendency currently sweeping the
country that was rightwing and fear-based that he thought AsWand community could challenge and stop.
Jeremy Michael/Shared his experiences on being homeless for ten years and with exclusionary zones. He
questioned if there were places a homeless person could live like a tree house or a place for a tent. He
thought people should enjoy each other and not worry and that things could be resolved.
Cate Hartzel1/892 Gardeu Way/Reviewed recent history of the City's creation of ad hoc committees and
submitted information into the record of how Council voted on various committees. She did not think the
proposed ad hoc was multi-stakeholder and that Council could change that. There was no one on the list
currently working with the homeless nor was there a homeless person on the list. She encouraged Council's
support and thought there were ways to create a powerful ad hoc committee to serve the Council and
community.
Daniel Lehner/2135 Siskiyou Boulevard/Shared a poem he wrote with homeless people of Ashland entitled
"Include Compassion."
Caren Caldwell/124 Ohio StreetiExplained she was a longtime resident of Ashland and strongly opposed
any kind of exclusionary zone the Council might consider. She would be unhappy to expose her children to
the meanness and opposition to civil liberties that an exclusionary zone represented.
Helga Motley/693 Clay StreetiSpoke against establishing exclusionary issues. Targeting, defining, and
punishing people for having violations that accumulate and then not allowing them into specific areas of the
town felt like searching for people to target. Stray dogs seemed to receive better treatment than some of the
homeless people did. She encouraged compassion and a different solution.
Brian Comnes/444 Park Ridge PlacelDoubted an exclusionary zone would be more effective and thought it
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April 5, 2011
Page 5 of 10
would give the police more ways to harass people and only pick out a few high incident repeaters. He noted
50-60 court cases of other municipalities that tried to crimmalize homelessness and how they lost in court
every time. He would rather see the money the City would hav.e to set aside to defend this ordinance in court
go towards positive programs that did something about the problem. He thought it was an overreach and a
bad idea.
James Hendersonl1361 Quincy StreetJDid not see the point in an exclusionary zone. There were laws in
place to do deal with repeat offenders. Another issue of concern was the sidewalk restrictions that could
have a negative impact on street musicians. He opposed sidewalk restrictions and exclusionary zones.
Mountain aka Micbael Mauro12253 Hwy 99 North/Explained he was the RV Camp Host at Jackson Well
Springs and thought an exclusionary zone would create more problems. He cautioned about the fires that
occurred over the past two years and how everyone was liable for potential wild fire. The best thing to do
was take a positive directive, put people in safe places, and not have an exclusionary zone.
Dot Fisber-Smith/945 Oak StreetlWas embarrassed to live in a city that would have an exclusionary zone
and urged Council to refer the matter to the ad hoc committee. It was a transparent targeting of homeless
people. She read a statement from Jack Goodman on how Ashland community helped him get out of
homelessness. She believed there were positive solutions more congruent to the values espoused in Ashland
and urged Council to let a diverse group of stakeholders work towards a solution.
Suzie Aufderbeide/321 North Mountain A venue/Explained she frequently had homeless people staying
with her. She thought community could find a solution with the help ofthe City. She noted the foreclosures
and financial struggles people were experiencing and stressed the need to be compassionate.
Leigh Madsenl176 Orange Street/Agreed homelessness was a complex'issue with many faces and there
would be challenges to overcome if the City decided to provide compassionate solutions. Ashland was an
educated diverse community. The very nature of an exclusionary zone threatened that diverse nature. The
people most likely to be excluded were the poor and the homeless, the most vulnerable of the population.
Ashland was endowed with a creative and critical thinking populous. The exclusionary zone ordinance was
copied from other cities. It had not faced significant legal challenge nor was it proven successful. It would
be wiser to engage Ashland's educated population to work in teams to address real issues. Ashland deserved
cutting edge, ahead of the curve outcomes for these complex issues. He urged Council to invest their efforts
in collaborative thinking, cooperative problem solving and avoid punitive and demeaning ordinances.
Rich Rhode/124 Ohio StreetJExplained he was the Regional Organizer for Oregon Action and was very
concerned about the exclusionary zone ordinance. He read the ordinance and was appalled by the language.
He observed the Council had the opportunity to address the critical problems the City faced by referring
solutions to an .ad hoc committee.
Mollie Mustoe/724 ~ Siskiyou B1vdlWas a Southern Oregon University (SOU) student and asked Council
to review the short-term alternatives for homelessness in Ashland. She wanted an ad hoc committee that
represented all the demographics within Ashland. The committee should address both short -term and long-
term solutions. There were alternatives that would support all citizens. She urged Council to support those
who have the weaker voice within the city, state, and society.
Sandra Coyner/1160 Fern StreetJExpressed her frustration regarding the proposed exclusionary zone
ordinance. She hoped Council would establish a committee and work on solutions that could genuinely help
the homeless members of the community. She did not see evidence of a health or safety. She was suspicious
of a mindset that kowtowed to tourist sensitivities while not tolerating visitors with less money. She agreed
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April 5, 20 J J
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there was a possible issue with scofflaw behavior and hoped the City exhibited similar concern for the
tourists that tear up their parking tickets. Providing basic human necessities would be a better solution to the
"so called" crimes of sleeping and urinating.
Joaquin SalomalEquated the exclusionary zone with tactics used in Ashland in the past and voiced concern
about the police allegedly targeting specific people as "special projects," and how the exclusionary zone
could empower those situations. He asked Council to think on the rights of the people and hoped they
would not take it to the level of an exclusionary ordinance,
Emery Way/llOO Soutb Oakdale/Made an appeal to Council to have faith in the commUnity, This was a
choice to build commllllity or promote disunity. Many of the problems the proposed exclusionary zone
hoped to solve were problems sown by exclusion itself and would not be solved by deepening those lines of
division, This was an opportunity to unite not as homeless or homed but as human beings,
Aaron Fein/140] Oregon Street/Explained he was a former Student Senator at Southern Oregon University.
The issues were never ending and they could not be legislated quickly. He noted how easily anyone could
find his or her situations reversed and questioned how commllllity takes care of where they might be and
where someone else is now.
Rutb CoultbardlS66 Faitb AvenueIWorked as a coordinator at the emergency shelter during winter and
knew several homeless people on the top ten citation list. She thought people were projecting a lot of fear on
homeless people that she had not personally encountered. When the homeless were treated with respect they
respond in like and suggested respect be the method of interface with this population. She shared her
personal experience with one homeless individual named Zero and noted how other homeless people
supported him and cared for him like family. He left Ashland knowing he had received the most citations,
and was the biggest target for exclusion. She missed him very much. Zero was a good and gracious man.
She hoped Council would not project fears and stereotypes on the homeless population. They 'were
individuals and Council should make the effort to interface with them,
Daniel RuefflExpressed frustration towards Ashland leadership and stated homeless were American citizens
living in America. He shared experiences of his friends dying and being murdered for sport because they
were not valued and noted people who treated his friends as criminals inadvertently caused that violence. He
went on to accuse Council of violating the constitution. He stated his Native American heritage and thought
everyone else was illegal aliens and should deport themselves back to their home countries,
Stepbanie JoyiPartially quoted the following from Isaiab 10:]: "Woe to tbose wbo decree iniquitous
decrees and tbe writers wbo keep writing oppression. To turn aside tbe needy from justice, and to rob
tbe poor of God's people of their right. What will you do on tbe Day of Judgment and tbe storm,
which will come from afar? To whom will you flee for belp and wbere will you leave your wealth?"
Ryan Navickas/2060 Mill Creek Drive, Prospect/Explained why some of the unappealing people living on
the streets could not find work or get a home. He addressed those that believe a crackdown would scare the
homeless into a disciplined life or run them out of town and asked Council to consider their individual
fortune. He listed abusive issues and situations that often lead people to homelessness and cited the
exclusionary zone as another form of abuse against those that most need a sympathetic heart, a warm place to
sleep and a helping hand. He saw the proposed ordinance as another part of the cycle of abuse and not a
solution.
Sue Crader/79 Nutley Street/Worked with the Interfaith Care Commllllity of AsWand (lCCA) in the early
1990s. One of her truths was whatever a person puts out is what they receive, If she treats people with
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April 5. 2011
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dignity, respect and compassion, that is what she receives. The exclusionary zone would create a path of
anger and fear instead of compassion and help. She moved to Ashland because it was progressive, worked
towards creating positive change, and wanted Ashland to continue on that path.
Councilor SlatteryN oisin m/s to approve tbe revised Council Goal and Purpose Statement as
presented. DISCUSSION: Councilor Slattery explained the ad hoc Committee would invite stakeholder
groups to present their top three issues and solutions. It would review proposals, forward suggestions to
appropriate agencies or to Council for possible action and support. He clarified the committee would have
two Council Liaisons as ex officio non-voting members. Councilor Silbiger, wanted more information on
how the committee would filter ideas. Mayor Stromberg responded the committee would help stakeholders
put together substantial proposals. Councilor Silbiger wanted Council to teceive proposals within a set
timeframe. Councilor Slattery thought Council would most likely receive a report that would require further
review through Study Sessions and staff. Mayor Stromberg added the committee would provide stakeholders
with a format on how to formulate the proposal. Councilor Chapman supported the idea of community
involvement but did not think it belonged in the City organization and had concerns with staff allocating the
time for a half time employee. Councilor Voisin supported the committee and noted Homelessness had been
on the Council Goals for four years. Roll Call Vote: Councilor Silbiger, Slattery, Lembouse, Voisin, and
Morris, YES; Councilor Cbapman, NO. Motion passed 5-1.'
Councilor SlatteryNoisin m/s to adopt Resolution #2011-10 witb tbe addition of two Council Liaisons.
Councilor SilbigerNoisin m/s to amend motion tbat tbe Homeless Steering Committee reports on
quarterly !>asis. Roll Call Vote: Councilor Silbiger, Cbapman, Slattery, Lembouse, Voisin and
Morris, YES. Motion passed.
Ms. Bennett explained the memorandum from the Legal Department in the agenda packet listed seven items
that required further definition and clarification. Council could send the first three items regarding the
definition of homelessness, issues related to homelessness and possibly redefining the term "stakeholders" to
the ad hoc committee to resolve. The fourth issue requested Council clearly define proposal criteria in the
resolution. The fifth issue referred to sponsored stakeholder group requirements and adding definition to
stakeholder groups. The sixth issue suggested the committee set up rules and process to define its work for
Council approval. The seventh issue referenced a termination clause but Ms. Bennett thought the language
already in the resolution would suffice. She suggested directing the committee to propose a charge back to
Council.
Council discussed whether they should provide more direction and parameters for proposals or wait until the
committee formed and presented their process.
Roll Call Vote on main motion: Councilor Silbiger, Slattery, Lembouse, Voisin and Morris, YES.
Motion passed 5-0. Councilor Chapman was absent from tbe room.
Councilor Lemhouse suggested Councilor Slattery and Voisin act as Council Liaisons to the Homelessness
ad hoc Committee.
Councilor SlatteryNoisin m/s to approve the Mayor's appointments to tbe Homelessness ad boc
Committee including Councilor Slattery and Voisin as Council Liaisons. DISCUSSION: Mayor
Stromberg read the names of the citizen's that would comprise the Homelessness ad hoc Committee. Roll
Call Vote: Councilor Silbiger,.Slattery, Lembouse, Voisin and Morris, YES. Motion passed 5-0. .
Councilor Chapman was absent from tbe room.
A:iHLANU un CUUNUL MLLJJNli
April 5, 2011
Page 8 of 10
Council discussed concerns on changing a previous motion from February I, 20 II regarding the seven short-
tenn goals for homelessness. Comments supporting rescinding the motion included how it would allow the
stakeholder groups to present solutions and address concerns about a potential exclusionary zone. Opposing
comments pertained to Council procedure and issues with Council changing direction.
City Recorder Barbara Christensen explained the procedure to rescind a motion and fonn a new motion.
She read the motion from February 1,2011: "...to adopt tbe City Council Goals as revised witb one
cbange as well as tbe Visions and Values statements." The motion included the Homelessness Issues, ad
hoc Committee, Short-tenn and Long-tenn recommendations plus other items. Council could specifically
rescind the part of the motion that addressed the seven short-tenn goals.
Councilor SlatteryNoisin mls to rescind tbe February I, 2011 recommendation to send tbe seven
sbort-term goals to be dealt witb by Council. DISCUSSION: Councilor Chapman reminded Council
they originally removed the short-tenn goals from an ad hoc Committee because they wanted to meet the
May 2011 deadline and that was not achievable with a committee. Councilor Slattery thought the process
should not be rushed and it would be better to have a good process instead of pushing it through. Councilor
Morris would not support the motion. He suggested Council go through the list and detennine which items
Council could execute or forward to the ad hoc Committee. Roll Call Vote: Councilor Silbiger, Slattery,
Voisin, YES; Councilor Cbapman, Lembouse and Morris, NO. Mayor Stromberg broke tbe tie witb a
YES vote. Motion passed 4-3.
Councilor SlatteryNoisin mls to send tbe sbort-term goals to tbe ad boc Committee as a group to be
brougbt back to Council. DISCUSSION: Councilor Lemhouse thought sending the Alternative Giving
Boxes and the exclusionary zones to the Homelessness Committee suggested these were homeless issues.
They were not mutually exclusive or fully connected. Council should make the policy decisions on behavior
issues. Councilor Silbiger agreed the exclusionary zone was not a homeless issue and not an option the ad
hoc Committee should review but supported the ad hoc Committee addressing pan handling.
Councilor Voisin explained Police Chief Terry Holderness had suggested the exclusionary zone as a possible
solution for a number of individuals, mostly homeless, who had received an excessive number of citations
and refused to pay their fines. Chief Holderness explained there was no incentive for some individuals who
were not able or desirous to pay their fines and had incurred thousands of dollars in fines to pay them. He
was not comfortable with exclusionary zones but researched other cities and found that was the only concept
that was effective. When public drinking, blocking sidewalks and public urination go unchecked, there was
an increase in other types of violations like disturbances, and fights. This is what Ashland experienced the
prevIOus year.
Chief Holderness confinned an earlier Council decision to change some misdemeanors to violations and
wanted to know if that contributed to the increase. Violations were punishable only through fines under
Oregon State law. Alternately, people could work off their fines through Community Service. However, if
there was no intention to pay the fine there was no incentive to do the Community Service and the multiple
offenders the Police Department encountered were not interested in working off their fines. An exclusionary
zone created a negative impact by trespassing someone with multiple violations from a specific area for a
specific time. The Parks and Recreation Department use this method and found it effective. An individual is
told they are trespassed from an area and if they do trespass, could be arrested. They are usually trespassed
from an area they want to be in so it creates a negative consequence.
Interim City Attorney Megan Thornton addressed the ordinance that changed classifications and clarified the
word infraction was changed to violation and many of classifications did not change. The difference was the
City classified levels of violations and changed some to violations. Public drinking and public urinating
ASHLANU LJFr LUUNLlL Mc.~JJNli
April 5. 2011
Page 9 of 10
were already violations.
Councilor Silbiger questioned the point of sending something to the ad hoc Committee that already passed
the criteria of being factually supported and capable of implementation. Councilor Slattery wanted the ad
hoc Committee to review issues that lead to an exclusionary zone and if they supported it, to have that option
come from community. He was interested in solutions that would serve both sides of the issues. 'Councilor
Lemhouse commented Council had directed staff to provide responses that would deal with homelessness
and pan handling issues. City Administrator Martha Bennett noted this was a behavioral issue with a
disproportionate impact on the homeless. People were cited for urinating and drinking in public regardless of
being homeless and most paid their fines. She went on to clarify people who incurred multiple unpaid
parking violations were enforced by booting and would not be subject to an exclusionary zone ordinance.
She confirmed Council directed staff to provide options and they had, but staff was only providing them and
not endorsing them. Roll Call Vote: Councilor Silbiger, Chapman, Lemhouse and Morris, NO;
Slattery and Voisin, YES. Motion denied 2-4.
Councilor Lemhouse/Silbiger mls to pull the exclusionary zone proposal out and move the other
proposals that seem more aligned with the homeless issues to the ad hoc Committee.
DISCUSSION: Councilor Lemhouse observed Council was not really in favor of an exclusionary zone and
sending it to the ad hoc Committee could create a distraction from other options. By removing the
exclusionary zone, Council was providing direction they had discussed earlier. He clarified Council was not
approving the exclusionary zone just removing it from the list. Councilor Voisin would not support the
motion. The exclusionary zone was connected with homelessness and something the ad hoc Committee
should address. Councilor Chapman added that panhandling was not a homeless issue.
Roll Call Vote: Councilor Silbiger, Lemhouse and Morris, YES; Slattery, Voisin and Chapman, NO.
Mayor Stromberg broke the tie with a YES vote. Motion passed 4-3.
Councilor Lemhouse/Silbiger mls to table the idea of the exclusionary zone.
DISCUSSION: Councilor Lemhouse did not support the exclusionary zone as presented and had issues
with the rhetoric that had c'ome along with the exclusionary zone. Referring to an exclusionary zone as a
"Final Solution" and comparing it to terrible historic events was disproportionate to the reality and something
he did not want. This type of response was a sample of what the Homeless ad hoc Committee would incur
repeatedly. There were behavior issues in the downtown area that were affecting the lives of others.
Everyone should be held to the same standards with the law equally enforced. No one was above the law or
had the ability to do whatever they wanted and affect the livelihoods of people. The ad hoc Committee
would explore options and solutions. An exclusionary zone in Ashland would do more harm than good at
this time. Roll Call Vote: Councilor Silbiger, Slattery, Lemhouse, Voisin and Morris, YES; Chapman,
NO. Motion passed S-I.
4. Does Council wish to affirm, reverse, modify or remand back to the Planning Commission the
decision to approve Planning Action 2010-01239 - a Comprehensive Plan and Zoning Map
Amendment, Site Review, Tree Removal Permit, and Physical and Environmental Constraints
Review Permit to construct a 10,632 square foot building at 8S Winburn Way?
and
Does Council wish to approve the Development Agreement proposed by the applicants, make
changes to the agreement prior to approval, or reject the agreement?
Councilor Morris/Slattery mls to move Planning Action 2010-01239 8S Winburn Way to May 3, 2011
Regular meeting. Roll Call Vote: Councilor Slattery, Morris, Lemhouse, Voisin, Silbiger and
Chapman, YES. Motion passed.
A:-iHLANU un CUUNUL M/:-/:-JJNli
April 5,2011
Page 10 of 10
NEW AND MISCELLANEOUS BUSINESS
ORDINANCES. RESOLUTIONS AND CONTRACTS
I. Should Council approve First Reading of an ordinance titled, "An Ordinance Relating to Setting
Business License Fees by Resolution" and move the ordinance on to Second Reading?
City Administrator Martha Bennett explained the ordinance would move establishing Business License Fees
to a resolution and there were no other material changes.
Councilor VoisinlLemhouse mls Councilor mls to approve first reading and move to second reading of
ordinance. Roll Call Vote: Councilor Slattery, Morris, Lemhouse, Voisin, Silbiger and Chapman, YES.
Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERSfREPORTS FROM COUNCIL LIAISONS
ADJOURNMENT
Meeting was adjourned at 10:13 p.m.
Barbara Christensen, City Recorder.
John Stromberg, Mayor
\
CITY OF
ASHLAND
Council Communication
Meeting Date:
Department:
Secondary Dep\.:
Approval:
Annual Appointments to Commissions/Committees
April 19, 2011 Primary Staff Contact: Barbara Christensen
City Recorder E-Mail: christeblaJ.ashland.or.us
Mayor's Office Secondary Contact: John Stromberg
Martha Benne Estimated Time: Consent
Question:
Does the Council wish to approve the Mayor's recommendations for the Annual Appointments to the
various Commissions and Committees?
Staff Recommendation:
None
Background:
The ending tenn for most Commission/Board members is April 30, 20 II. Proper notice was made in
our local newspaper and the City's web site on the vacancies.
Appointments are 3-year appointments with tenns ending April 30,2014 with exception of the
Planning Commission which are 4-year appointments with tenns ending April 30, 2015 and the Band
Board which are I-year tenns.
The following are the recommendations made by the Mayor.
Airport Commission (full)
Larry Graves - reappointment
Elizabeth Tripp - new
Jeffrey Nielsen - new
Forest Lands Commission (full)
Albert Pepe - new (term ending 4/30/2012)
Dan Maynard ~ reappointment
Stefani Seffinger - new (Parks & Recreation
Liaison)
Band Board (full)
(All reappointments)
Marvin Belford
Don Bieghler - Director
Harry Kannasto
Mike Knox
Doug MacDowell
Raoul Maddox
David Hoxie
Historic Commission (I open seat)
Allyson Phelps - reappointment
Tom Giordano - reappointment
Housinl!. Commission (full)
Barb Barasa
Ben Scott
Jody Waters
Jordan Espinoza (SOU Liaison - pending approval
By SOU Student Senate)
Buildinl!.s Appeal Board (full)
Tom Giordano '
Darrell Boldt
Public Arts Commission (full)
Carol Davis
Annette Pugh
Page I of2
~~,
CITY OF
ASHLAND
Conservation Commission (l open seat)
Plannin!! Commission (3 open seats)
Pam Marsh
Transportation Commission (full)
Brent Thompson
Julie Sommer
Colin Swales
Shawn Kampmann (!erm ending 4/30/2012)
Kat Smith (SOU-Student Liaison - pending approval by SOU Student Senate)
Tree Commission (l open seat)
Bobby Townsend
Related City Policies:
Resolution No. 89-24
Council Options:
Approve or suggest changes to the Mayor's appointments.
Potential Motions:
Motion to approve annual appointments to the various City Commissions as recommended by Mayor
John Stromberg.
Attachments:
Memo from Mayor
Submitted applications received for consideration
Resolution No. 89-29
Page 2 of2
~~,
CITY OF
ASHLAND
Memo
TO: City Council
FROM: John Stromberg, Mayor
DATE: April 13, 2011
RE: Commission/Committee Annual Reappointments
There are some unusual aspects to this year's appointments that I want to explain.
First of all, the open positions on the Conservation, Historic and Tree Commissions are due to a lack of
applicants.
The three vacancies on the Planning Commission are not due to a lack of applicants but to the fact that
three of the four applicants do not have experience with State land use law and of the City's land use
ordinance and regulations. The fourth applicant is an attorney with a local law firm that represents
clients before the Planning Commission.
But this leaves the Planning Commission with only six members. Briefly, here is what I intend to do
about that situation:
I) Try to recruit additional members who are qualified.
2) Work with the Planning Department to create a training process by which someone interested in
serving on the Commission can acquire the necessary understanding of the State and local laws. This
would require applicants to participate in the training before applying to be appointed. The added effort
and commitment required would hopefully produce candidates who could perform the requirements of
the job.
The Planning Commission has important legal powers and responsibilities that have a significant impact
on the community. I believe it's time to professionalize the Commission and this is a foundation piece
to that process.
Thirdly, we have the Band Board. We have one new applicant but all of the current members have
reapplied. 1 asked the City Recorder to tell me how long the other applicants had served because last
year the Council decided we should allow new members to have precedence over those who have served
two or more terms. She told me that all seven applicants had been serving since before she became City
Recorder 17 years ago.
So what I'm doing is reappointing all seven members and 1 have asked the City Recorder to
communicate with the Director that I need to discuss the situation with him. Once I understand more 1
will either recommend that the Council create a special set of rules for the Band Board or will ask the
Band Board to free up a vacancy for the new applicant (who, incidentally, moved here in January of this
year).
ADMINISTRATION
20 East Main Street
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541-488-0002
Fax: 541-488.5311
TTY: 800.735.2900
~~,
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APPLICATION FOR APPOINTMENT TO 1~))J;;(gLb.!.!. W=. ,;
CITY COMMISSION/COMMITTEE lID. MAR 1 6 2011 b
Please type or print answers to the following questions and submit to the City Rl1SlU?er at i/l/
City Hall, 20 E Main Street, or email chrisleb(alashland.or.us. If you have any questRJdS;.muV-........
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name ~~ ee'i S-re:PI~f-J ~"h ~ L -sel\'
Requesting to serve on: A \ R-POe -r ~~~ittee)
Address "35'4 li-t:: I- ~l 51: A5~LAJJD. 'OiL
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What schools have you attended?
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APPLICATION FOR APPO
CITY COMMISSION/CO
C.ITY OF
ASHLAND
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Please type or print lIIISWers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christehtW..~land.or.us. you have any questions,
please feel free to contact the City Recorder at 488-5307. ttaeh additional sheets if
necessary.
Name ld--1z..Ae::.E1H 1(C...,pf-)
Requesting to serve on: A' ~Po g:r
(Commission/Committee)
Address \4-8':/-4- HWY 66, A-St-lc..HJJ), oR..
Occupation SfLF - 6l'1 f/.O-fE:D
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Elizabeth Tripp
14874 Highway 66
Ashland, OR 97520
(541) 227-9378
htl)
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Mayor John Stromberg
Mayors Office .
20 East Main Street
Ashland, Or 97520
February 3, 2011
RE: Ashland Airport Commission Opening
Dear Mayor Stromberg,
I would like to be considered for a seat on the Ashland Airport Commission, should any positions
become available.
My husband and I moved to Ashland over 4 years ago and the airport has been an integral part of
our life here since that time - in fact, we decided to open our own avionics business here at the
airport 3 years ago. Ashland may not have a large number of pilots, and some may argue that we
don't need an airport, but I know how important this airport is, not only to local aviators, but also
to pilots in the surrounding areas. Our clients alone come to us from as far to the south as
Sacramento and as far north as Washington State. This airport and its users not only support the
businesses that are located on the field (and which in turn provided needed employment
opportunities to local residents) but also those located in Ashland and its surrounding areas. We
encourage our clients to spend time in the city, eat a meal, see a show - and many of them
schedule the work they are having done on their aircraft just so that they can stay over and do
these things. Private aviation may only represent a small percentage of our local population, but
this airport has a far larger impact on our community than many realize. .
The airport does, as we know come under fire on occasions for issues such as noise and as airport
users we have a responsibility to act responsibly. I see the Commission as an opportunity not
only to protect the resource that we have, but also to educate its users and to help support the
continued role of the airport in our community.
Having attended a number of Commission meetings in the past I understand the requirements of
this role. I also do not see the fact that I own a business here on the field as any sort of conflict
of interest. There have been previous airport business owners on the Commission, and rather
than a conflict I see it as a strength. As a business owner I have a slightly different perspective
than the private pilot or interested citizen and this Commission I feel is all the stronger for such
diversity. .
If you have any questions or require any further information please do not hesitate to contact me.
Thank you in advance for your consideration.
Yours sincerely,
Liz Tripp
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeb@ashland.or.us. If you have any questions,
. please feel free to contact the City Recorder at 488-5307. Attaeh additional sheets if
. necessary,
Requesting to serve on:
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1. Education Back2round
What schools have you attended?
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What prior work experience have you had that would help you if you were appointed to
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Are you available to attend special meetings, in addition to the regularly scheduled
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5. Additional Information
How long have you lived in this community?
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position
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CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christebralashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name A-\'h ev\- ~ e (.)IL
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Requesting to serve on: -rw-e.a- ~ (Commission/Committee)
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How long have you lived in this community?
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Please use the space below to summarize any additional qualifications you have for this
position
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CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christebralashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name Jo~"'- f:SP;VlO 7-"'-
Requesting to serve on: f / "fA ~ i ~ d
Address 110 C.1,for~i,,-1.- AfT-.4
~TI1;'~OInmittee)
Occupation P/-.I t.. 6.~'",: s"'-
Phone: Home ;'0 I - 7 G '1 J
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1. Education Backuound
What schools have you attended?
What degrees do you hold?
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Why are you applying for this position?
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How long have you lived in this community?
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Please use the space below to summarize any additional qualifications you have for this
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Date
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19D8ture
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Stephen Land
Southern Oregon University Student Body President
1250 Siskiyou Blvd
Ashland, Oregon 97520
February 23, 2011
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John Stromberg
Mayor
City of Ashland, Oregon
20 East Main St.
Ashland, Oregon 97520
Dear Mayor Stromberg:
I am writing you in regards to Jordan Espinoza. Jordan is a twenty six year old student of
Southern Oregon University, and is highly interested in sitting on the Housing
Commission. Attached to this letter is his Commission application.
Jordan has lived in the City of Ashland for over 8 years and has been living off campus.
Jordan believes that his experience in dealing with the housing market in Ashland allows
him to have some knowledge in the difficulties people face when trying to rent or buy
housing; especially students.
Jordan knows and understands the commitment to being placed on such a commission
within a fairly active city. Jordan also knows and understands the importance in being
involved in your community at such a young age. Jordan sees himself as a member of the
Ashland Community and sees himself as an. asset for the fact that he is an SOU student
and living within the community, which would allow him to bring a different perspective
to the issues at hand.
I Stephen Land the Student Body President of Southern Oregon University highly
recommend Jordan Espinoza to the Housing Commission of the City of Ashland.
With the greatest regards,
Stephen Land
Southern Oregon University Student Body President
,
RECEIVED
MAR 1 7 2011
- YASCHARSARPARAST--
515 E. MAIN ST, ASHLAND, OR 97520 541-482-31 I 1 YSARPARAST@DAVlSHEARN.COM
March 17, 2011
Ashland City Recorder
20 E. Main St.
Ashland, OR
Re: Applicant for Appointment to Planning Commission, or alternatively,
Historic Commission
Dear Mayor and/or City Council:
I am applying for a volunteer position on the Planning Commission, for which I ask to be
strongly considered. If for some reason you find yourself unable to make that
appointment, please then consider me for the Historic Commission. I prefer to serve the
city as opposed to not serving at all.
As a practicing attorney in Ashland, I bring my legal skill set to the table. I am
professionally geared towards using systems or methods of analysis in reaching reasoned
decisions. I am also equipped with the knowledge to anticipate or interpret substantive
legal issues.
As a former adjunct professor, I have the intellectual stamina and respect for other points
of view to function efficiently in a government decision-making environment. I have
also developed the ability to express my ideas clearly and to create a group consensus,
when applicable.
As a young professional under 35 and a multi-cultural immigrant, I bring enthusiasm and
a fresh perspective to local govemment. I have more time to invest in my community
and may go beyond what the job entails. I hope to alleviate the disconnection younger
residents feel with their local govemment, a government they sometimes perceive as not
reflecting. their image or Ashland's vibrancy and diversity.
Why have I continuously volunteered, worked in government, or taught about it? I am
fascinated with the process. I truly respect a society where government can be a positive
force. At the end of the day, I strive to make my cornmunity a better place to live.
If you have any questions or concerns at all, please do not hesitate to contact me, I
humbly thank you for your consideration.
Vas
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email chrisleb@ashland.or.us. If you have any questions,
please feel free to contact the City Rccorder at 488-5307. Attach additional sheets if
necessary.
Name:
Yaschar Sarparast
Requesting to serve on:
1st Preference ~ Planning Commission
Backnp ~ Historic Commission
Address:
515 E. Main St, Ashland, OR 97520
Occupation: Attorney
Phone: Home 509-318-0119
Work 541-482-3111
Email ysarparast@davishearn.com
Fax
1. Education Back2round
What schools have you attended?
University of Florida, 2003
Gonzaga University, School of Law, 2006
What degrees do you hold?
Bachelors of Arts (B.A.)
Juris Doctor (J.D.)
What additional training or education have you had that would apply to this position?
'4-year degree in Political Science
Zoning & Land Use - Law School Course
Real Property I & II - Law School Course
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
Teaching all politieal science courses at the college level, including State & Local
government. Working within government throughout my career (County and
State) and now as a private attorney, partly representing individuals dealing with
various government entities (County, State and Federal). I do have some experience
practicing land use law.
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why?
Yes, hut not necessary given city hudget constraints. I am comfortahle learning
through attendance of local government meetings and talking to others who have
preceded me. I can always travel to trainings at my own cost, if convenient.
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3. Interests
Why are you applying for this position?
I have been involved in every community in which I've lived. Giving my time
through civic participation is an act that allows me to appreciate things outside my
daily paradigm. It is an investment that benefits everyone around me and makes
me feel good about where I live.
Specifically, I have an interest in the mechanics of planning a city and the behind-
the-scenes development of the geography that we all enjoy. As a child, I grew up
partly around the construction industry and often found myself wandering building
sites as they grew into living communities. Ashland is a unique regional example of
a successful model that melds: mixed uses, tourism, historic structures, open spaces
and more.
."
4. A vailabilitv
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings?
Yes, I'm available for special meetings, to the degree I am given some notice. I
prefer evenings. My employer supports community service and as a young
professional I bave more availability than some.
5. Additional Information
How long have you lived in this community?
3-4 years in Southern Oregon.
3 years in Klamath Falls and approximately 6+ months in Ashland.
I am proud to live in Ashland, this is my home.
Please use the space below to summarize any additional qualifications you have for this
position.
Attorney Background-+
Analytical and technical thinker, with experience in applying statutes/rules/codes. I
provide articulation and measured reasoning throughout my decision making
process. I am not afraid to change my opinion tbrougb discussion and negotiation,
where applicable.
Glohal & diverse life experience -+
I have lived and worked among both very conservative and liberal communities;
mega-cities and ,rural towns; ethnically diverse and monolitbic peoples. By
integrating myself into tbese places and experiencing genuine friendsbips, I've come
to appreciate all points of public view, even wben I do not philosopbically agree.
Public service record & personality -+ At the end of the day, Ashland is known for
its friendly and caring people. As a face of the City, I will apply the same upbeat
and considerate personality I maintain in my daily life. My record and experience
with public service in Southern Oregon:
Southern Oregon Latino Scholarship Fund - Board Member
Rogue Valley Habitat for Humanity - Board Member
Friends of the Ashland Public Library - Board Member
Special Olympics of Jackson County - Ski and Snowboard Coach
Ashland Independent Film Festival- Volunteer
Head Start for Klamath County - Board Member/Secretary (former)
OIT Diversity Council- Board Member (former)
6 -; In/II
Date ,
~.l'
C IT Y OF
ASHLAND
APPLlCA nON FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email chrilW!biilluhl.nd or us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name :-r... M,_< I,J AT KIN S
Requesting to serve on: r i- Alii Ii ,IV&-
~miss~Commitlee)
Address S D J PAl. Ie SIll.... DRIft;;:
Occupation R'1i't.ltILD
Phone: Home .,g~-"~Q.l
Work
Email:j ilY\~C'''. "Cii>trl1nJ. J")Q.-t-
Fax
1. Education 8ack2round
What schools have you attended?
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What prior work experience have you had that would help you if you were appointed to
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Why are you applying for this position? flAv>: +HE. 'i1 Me r\tvr' It.ll''E~E<;'''
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5. Additional Information
How long have you lived in this community?
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Please use the space below to summarize any additional qualifications you have for this
position .
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CITY OF
ASHLAND
APPLlCA nON FOR APPOQ/TMENT TO
CITY COMMISSIONj(]0MMI'I'Tti.E'; .......i..,
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email chrisleb!ii1asbland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
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2. Related Experience
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How long have you Iived;ill this commUl)jty? '.i;o....'lye:~'i, M.,t!J<;;
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4. Availabilitv
Arc you available to attend special meetings, in addition to the regularly scheduled
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CITY OF
ASHLAND
APPLICA nON FOR APPOINTMENT TO l~tg !1,;.u, w::='\
CITY COMMISSION/COMMITTEE JAN 1 9 2011 <-
PI.ease type or print. answers to the ~ollowing questions and submit to the City R~Y!l.:~_~mmICW..
CIty Hall, 20 E Mam Street, or emall chriSle~..hlllndor.us. If you have any questtons, r"'.'
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
neeessary.
Name
ARTHU/t e,AD~t\I
Requesting to serve on: _P \ Q n... in.s COBWlIV\ j~'1 O~ (Commission/Committee)
Address \120 fER.N .biR(f,,( As~-I/,AND OR q 75:1.0
occupationCoIll",erCiClI LiClbilil'j IVlSI.\(fl~lt Phone:Home 54-I f~2 0<054-
Bn\ls-ell f Work llZ ~ 72 .3100
Email A/2.T6ADaJ@.f\1INO.Nrr
Fax
1. Education BacIUlround
What schools have you attended? -'hI I ~l:RSi'f)' 0 F W tsC()t./S\ ~O'S(jN
What degrees do you hold? _EA, PaLI'r!CAL. S'CIENc..E
What additional training or education have you had that would apply to this position?
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2. Related Exoerience S- ' ~..s
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Date
CITY OF
ASH.LAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMIITEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall; 20 E Main Street, or emaiJ christd"lI ashlanu.oLlIs. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name Sh It tAl...... 1~fJ1"" I'J ""'~ ... '"
,
Requesting to serve on: Tv.. "'5/ ov-h.-h-.,-- ~C~~~ommittee)
Address I '520 ('I'/;L~~-I- --reYY70 <.L , It <;. L. {"'....J
Occupation fh./:eJli......1 ~..,.J .sv..-1I""7 .v Phone: Home 48 B - , 4-" 4-
Work-.5-el..- '500'7
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What schools have you attended?
What degrees do you hold?
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What prior work experience have you had that would help you if you were appointed to
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5. Additionallnformation
How looghave you lived in this community?
'38 1~0?
Please use the space below to summarize any additional qualifications you have for this
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Date
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Signature ,
r.,
CITY Of
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email chrisleb(ci)ashland.or.us. If you haye any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name: Kathrvn (Kat) D. Smith
Requesting to serve on: Ashland Transportation Commission - SOU Student Liaison
Address: 770 Faith Ave Ashland. OR 97520
Occupation: Southern Oregon University Student Phone: Home 541.326.7517
Work 541.552.8238
Email
ladYbikesafety@gmail.com
Fax nla
1. Education Background
What schools have you attended?
Southern Oregon Uniyersity
Lane Community College. Prescott College.
What degrees do you hold? Associate of Arts Oregon Transfer Delrree.
currentIv working an Outdoor Adyenture Leadership Degree at SOU
What additional training or education have you had that would apply to this position?
I am a League of American Bicyclist Certified Bicycle Safety Instructor # I 920, I'ye been
trained as a bicycle safety instructor with both the Bicycle Transportation Alliance and
the Rogue Valley Transportation Distric. I've attended numerous bicycle and oedestrian
conferences/workshops including: The Car Free Cities Conference. Safe Routes to
School. BT A annual training. etc.
,"
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
I'm currently working at the Commuter Resource Center at Southern Oreeon University
and am working with Danielle Mancuso on transportation issues on campus. Until I
decided to gO back to school last September, I held the position of Transportation Options
Coordinator with the Rogue Valley Transportation District. I'ye co-facilitated both
Bicycle Transportation Alliance bike safety courses in Ashland and Eugene and Bicycle
Streets Smarts classes through Ashland Parks and Recreation. I'ye also facilitated bicycle
maintenance and after-school classes at the City of Eugene Riyer House Outdoor
Prolrram.
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why? Yes it would helpful to attend further
traininl!s in this field so that we can be an undated and informed Transnortation
Commission that has access to new and imnroved information.
3. Interests
Why are you applying for this position? I'm a walk and bike advocate who would
like to see more collaboration between SOU and the City of AsWand concerninl!
transportation issues in our community.
4, Availabilitv
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings? It denends on mv school schedule.
5. Additional Information
How long have you lived in this community?
Sentember 2006 until present
Please use the space below to summarize any additional qualifications you have for this
position: Please see above.
1/25/11
Kathryn D Smith
Date
Signature
rA'
RESOLUT70N NO. 89-~i
A RESOLUTION RELATING TO PROCEDURES FOR THE APPOINTMENT OF
PERSONS TO VARIOUS CITY BOARDS, COMMISSIONS AND COMMITTEES.
WHEREAS, ,section 2.04.081 of the Municipal Code sets forth
public notice requirements regarding the appointment of
persons to various boards, commissions and
committees: and
WHEREAS, it is the desire of the Mayor and City Council to
encourage greater participation by citizens and by all
elected officials in the selection process.
NOW THEREFORE BE IT RESOLVED, as follows:
SECTION 1. The public notice requirements in Section 2.04.081 of the
Municipal Code shall be considered minimum requirements.
SECTION 2. The number of days prior to the date on which annual
appointments or re-appointments are to be made and the specific
actions to be taken by those dates, shall be as follows:
60 days. A public notice entitled "Notice of Appointment" shall
be published as set forth in Sec. 2.04.081 of the Municipal Code.
30 days. (1) Deadline for applications from citizens: and (2) a
complete set of applications shall be forwarded to the Mayor and
each Councilor within three (3) days after said deadline.
20 days. Final day for individual Councilors to submit their
personal recommendations to the Mayor.
10 days. Mayor is to submit a preliminary list of recommended
appointees in writing to each Councilor.
7 days. Final day for individual councilors to provide the Mayor
with any final comments concerning the list of recommended
appointees.
4 days. Mayor is to submit a final list of appointees for
inclusion with the agenda packet.
SECTION 3. For vacancies which occur during the balance of the year,
the timetable set forth in section 2.04.081 shall apply.
The foregoing Resolution was READ and DULY ADOPTED at a regular
meeting of the city council of the City of Ashland on the 20th day of
~, 1989.
, .
'A'a.-"u t Za...~j>h...:...
Nan E. Franklin
City Recorder
SIGNED and APPROVED this c:? /A-7 day of .9n _. <
, 1989.
LP-: ~k~-,.",r ). 1~;:-rfC-c__
Catherine M. Golden
,Mayor
CITY OF
ASHLAND
Council Communication
A Resolution Transferrin~ Appropriations within the FY 2010-2011 Bud~et
Meeting Date: April 19, 201 I Primary Staff Contact: Lee Tuneberg
Department: Finance E-Mail: tuneberl@ashland.or.us
Secondary Dept.: None Secondary Contact: None
Approval: Martha Bennett Estimated Time: Consent
Question:
Should Council approve a resolution to adjust budget appropriations for changes in operational
expenses to remain in compliance with Oregon Budget Law?
Staff Recommendation:
Staff recommends approval of the attached resolution to transfer appropriations within specified funds
for stated reasons.
Background:
There are three ways in which to change appropriations after the Budget is adopted.
I. A transfer of appropriations decreases an appropriation and increases another. This is the
simplest budget change allowed under Oregon Budget law. This does not increase the overall
budget. This is approved by a City Council resolution.
2. A supplemental budget ofless than 10 percent of total appropriations within an individual fund
follows a process similar to the transfer of appropriations. This process includes a notice in the
paper prior to Council taking action.
3. A supplemental budget in excess of 10 percent of total appropriations requires a longer process.
This process includes a notice in the paper and a public hearing prior to the council taking
action.
A transfer of appropriations (Item #1 above) is needed to adjust the FY 2010-201 I budget for the
following reasons:
. The Finance Department refinanced the state (DEQ) loan for the Wastewater Treatment Plant
to save approximately $120,000/year for the remaining life of the loan. The issuance costs for
the new debt were not budgeted in the current year. A transfer of$149,000 from Contingency
is needed to pay for the professional fees for the bond sale.
This is the SECOND transfer of appropriations request for FY 2010-201 I.
Attached is a resolution for your approval. The recommended changes in the budget are explained after
each request and in the accompanying departmental memoranda. '
Related City Policies:
None.
Page I of2
.~~,
CITY OF
ASHLAND
Council Options:
Council may accept this transfer of appropriations as presented, recommend modifications as discussed
or defer acceptance (takes no action) awaiting further information or clarification.
Potential Motions:
Council moves to adopt the transfer of appropriations resolution, amending the FY 2010-201 I budget.
Attachments:
Resolution
/
Page 2 of2
~~,
~
RESOLUTION NO. 2011-
A RESOLUTION TRANSFERRING APPROPRIATIONS
WITHIN THE 2010-2011 BUDGET
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION I.
Because of the circumstances stated below, the Mayor and City Council
of the City of Ashland determine that it is necessary to transfer
appropriations as follows:
Wastewater Fund
To: Public Works - Debt Services
From: Contingency
$149.000
$149,000
To Transfer appropriations from Contingency to the Public Works - Debt Services for
the additional issuance costs to refinance the DEQ loan on the Wastewater Treatment
Plant expansion completed in 2002.
TOTAL
To:
From:
Division Appropriations
Contingency
$149.000
$149.000
SECTION 2. This resolution was duly PASSED and ADOPTED this _ day of April, 201 I
and takes effect upon signing by the Mayor.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of April, 201 I:
John Stromberg, Mayor
Reviewed as to form:
Doug McGeary, Acting City Attorney
Page 1 of 1
CITY OF
ASHLAND
Council Communication
, An Ordinance Relatin~ to Settin~ Business License Fees by Resolution
Meeting Date: April 19, 201 I Primary Staff Contact: Lee Tuneberg
Department: Legal E-Mail: tuneberl@ashland.or.us
Secondary Dept.: Finance Departme Secondary Contact: None
Approval: Martha Benne Estimated Time: 15 Minutes
Question:
Should the City Council approve the Second Reading of an ordinance titled, "An Ordinance Relating
to Setting Business License Fees by Resolution"?
Staff Recommendation:
Staff recommends Council approve the Second Reading by title only.
Background:
At the Council meeting on February 15,201 I, the Council decided to not amend the ordinance for
business licenses except for removing the fees from the code and providing for their adjustments as
needed by resolution.
The attached ordinance does that. The proposed change is to revise the first sentence in 6.04.080 to
read as: "A person licensed under this chapter shall pay the appropriate license fee as set by
resolution." and deleting all the rest of the language in the section. '
If this change to the code is finalized then staff will bring forth a Resolution to set the fees consistent
with what has been charged to date. Staffs intent is to propose the same rates for 201] and annual
adjustments to the business license within the Miscellaneous Fees & Charges process or handled
separately as directed by Council.
Related City Policies:
City Charter Article 10, Ordinance adoption provisions
Council Options:
I) Move to approve the Second Reading.
2) Postpone consideration of the proposed ordinance.
Potential Motions:
Staff: {Conduct Second Reading of the ordinance by title only.]
Council: Motion to approve Second Reading.
Attachments:
Proposed ordinance
Page 1 of]
~~,
ORDINANCE NO.
AN ORDINANCE RELATING TO SETTING
BUSINESS LICENSE FEES BY RESOLUTION
Annotated to show deletions and additions to the code sections being modified. Deletions are
bold" ... ,L _L and additions are bold underlined.
WHEREAS, Article 2. Section I of the Ashland City Charter provides:
Powers of the Citv The City shall have all powers which the constitutions, statutes, and
common law of the United States and of this State expressly or impliedly grant or allow
municipalities, as fully as though this Charter specifically enumerated each of those
powers, as well as all powers not inconsistent with the foregoing; and, in addition thereto,
shall possess all powers hereinafter specifically granted. All the authority thereof shall
have perpetual succession; and
WHEREAS, the above referenced grant of power has been interpreted as affording all
legislative powers home rule constitutional provisions reserved to Oregon Cities. City of
Beaverton v. International Ass'n of Firefighters. Local 1660, Beaverton Shop. 20 Or. App. 293,
53 I P 2d 730, 734 (1975); and
WHEREAS, the City has determined that it is beneficial to set fees and charges by resolution;
and
WHEREAS, the City has been revising the AMC to allow for fees and charges to be set by
resolution; and
WHEREAS, the City is preparing a Miscellaneous Fees and Charges Document that will include
all such fees set by the City to assist the citizens in Ashland in determining the cost of city
services; and
WHEREAS, it would be beneficial to set business license fees by resolution so that the fees can
be included in the Miscellaneous Fees and Charges Document; and
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 6.040.080 is hereby amended to read as follows:
6.04.080 License Tax Schedule
A person licensed under this chapter shall pay the appropriate business license fee as set by
resolution. llH llHHUlll lieeHse tllX iH the fillIowiHg llmouHt:
A. AH llpplieRtioH fee (firat time lieeHsee) of $11l per mOHth (up to 11 mOHths)
this iHeludes the first two employees. !.dditioHllIIy, $S.1l1l will he ehllrged for
elleh additioHal iHdi',iduaI. The HU,mher of employees should he eouHted
Page I of2
~
bosed ot the stort of the business. Eoeh employee will be eounted os one
regordless of their stotus os port time, full time or temporory.
B. A renev:ol fee of $75.00 ineludes the first two employees ond for eoeh indi'iiduol
in exeess of two, odd $10.00 for eoeh indjyiduol. The number of employees should be
eounted bosed on the ontieipoted number of employees on the poyrollos of July.
Eoeh employee will be eounted os one regordless of their stotus os port time, full
time or temporory.
1. In orriying ot the number of indi'iiduols eor'1'ing on 0 business, the
Finonee Deportment sholl eount the proprietors, offieers, portners ond
ossoeiotes oetivcIy engoged in sueh business ond the individuols emplo)'ed
regulorly or on 0 port time bosis. IndiYiduols employed by on owner or
proprietor of 0 business .,tho '.'IOrll entirely outside the eorporote limits of the
City sholl not be eounted. Tude opprentiees reeeiying no eompensotion sholl
not be eounted.
SECTION 2. Savinl!s. Notwithstanding this amendment/repeal, the City ordinances in
existence at the time any criminal or civil enforcement actions were commenced, shall remain
valid and in full force and effect for purposes of all cases filed or commenced during the times
said ordinance(s) or portions thereof were operative. This section simply clarifies the existing
situation that nothing in this Ordinance affects the validity of prosecutions commenced and
continued under the laws in effect at the time the matters were originally filed.
SECTION 3. Codification. Provisions of this Ordinance shall be incorporated in the City Code
and the word "ordinance" may be changed to "code", "article", "section", "chapter" or another
word, and the sections of this Ordinance may be renumbered, or re-lettered, provided however
that any Whereas clauses and boilerplate provisions (i.e. Sections 2-3) need not be codified and
the City Recorder is authorized to correct any cross-references and any typographical errors.
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the _ day of ,201 I,
and duly PASSED and ADOPTED this _ day of ,2011.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this _ day of
,201 I.
John Stromberg, Mayor
Reviewed as to form:
Douglas M. McGeary, Interim City Attorney
Page 2 of2
CITY OF
ASHLAND
Council Communication
Public Hearin~ Re-establishin~ Business License Fees by Resolution,
Meeting Date: April 19,201 I Primary Staff Contact: Lee Tuneberg
Department: Administrative Services E-Mail: tuneberl@ashland.or.us
Secondary Dept.: Public Works Secondary Contact:
Approval: Martha Benne Estimated Time: 15 minutes
Question:
Will Council approve Business License Fees consistent with those formerly incorporated within the
Ashland Municipal Code (AMC or Code)?
Staff Recommendation:
Staff recommends that Council adopt the same rates as we currently have. These rates are being
removed from the Ashland Municipal Code. The attached resolution clarifies the Late Application Fee
and Rental Property Fee.
Background:
City Council approved first reading of an ordinance that removes them from the Ashland Municipal
Code so that they can be updated by resolution in the future. Council did this with the understanding
that the fees would not be increased.
To be consistent with the ordinance that passed the first reading on April 5th and moved to second
reading o~ April 19th, staff is proposing this resolution to re-establish the fees consistent with FY 20]0-
201 I. Doing so will also allow staff to prepare and distribute renewals to be effective July 1,201 I.
Related City Policies:
Financial Management Policy
Council Options:
Council can:
I. Accept staffs proposal to re-establish the existing business licenses by resolution.
2. Adjust the proposed fees as agreed upon in discussion.
3. Take no action and direct staff on what additional information is needed.
Potential Motions:
Council moves to approve the attached resolution (as amended) establishing Business License Fees
effective immediately, for renewals effective July], 201 I, and new applications received for FY 2011-
2012.
Attachments:
Business License Resolution
Page I of I
~~,
RESOLUTION NO. 2011 -
A RESOLUTION ESTABLISHING BUSINESS LICENSES FEES
Recitals:
A. Section 6.04 of the Ashland Municipal Code specifically authorizes the City Council to
establish fees for business licenses by Resolution of the City Council; and
B. On February 1,201 I, and February 15,2010, the Ashland City Council provided an
opportunity for public comment on the proposed fees and charges contained herein in
accordance with ORS 294.160( I); and
C. The Council finds and determines that the imposition of these administrative fees is
appropriate to support the efficient and cost effective operation of the business license
program; and
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION I. Pursuant to AMC 6.04.080, Business Licenses, the following fees are set forth in
Table I, and are hereby approved and estal:>lished.
TABLE I
CITY OF ASHLAND BUSINESS LICENSE FEES
Initial Business License Application Fee
. Licensee shall pay a prorated fee of $1 0 for each month, or
portion of a month, remaining in the fiscal year from the $ I 20 for first 2 employees'
dale of the a licalion, with a minimum fee of$25. + $5 for each additional em 10 ee
Tern orar Business License A lication Fee $25
Renewal Application Fee
$75 for first 2 employees'
+ $10 for each additional em 10 ee
Same as above for activity including six or
more ro erties.
Rental Property Fees
$25
10% with a minimum of $25
'Pursuant to AMC 6.04.020.E an employee is an individual who performs service for another
individual or organization. The number of employees reported shall be the number of employees
as of the date the new application or renewal will become effective if approved. It does not
matter whether an individual is a full, part-time, or temporary employee for business license
purposes.
SECTION 3. All other fees and charges inconsistent with the fees and charges set forth herein
are repeal ed.
Page I of2
SECTION 4. .This Resolution was duly PASSED and ADOPTED this day of
,201 I, and after signing by the Mayor takes effect on April 20, 201 I.
.
Barbara Christensen, City Recorder
SIGNED and APPROVED this _ day of
,201 I.
John Stromberg, Mayor
Reviewed as to form
Douglas M. McGeary, Interim City Attorney
.'
Page 2 of2
CITY OF
ASHLAND
Council Communication
Oregon Department of Transportation (ODOT) Request to Extend City Water and
Sewer Services to Proposed Siskiyou Welcome Center
April 19,201 I Primary Staff Contact: Michael R. Faught
Public Works E-Mail: faughtm@ashland.or.us
Administration Secondary Contact: Jim Olson
Martha Benn Estimated Time: 60 Minutes
Meeting Date:
Department:
Secondary Dept.:
Approval:
Question:
Will the City Council approve ODOT's request to extend City water and sewer services outside of the
urban growth boundary to the proposed Siskiyou Welcome Center and Rest Area?
Staff Recommendation:
Staff has no recommendations. The City Council has sole discretion (Water: Resolution No. 97-27 and
Sewer Ashland Municipal Code 14.08.031) to determine ifit is in the City's best interest to extend
water and sewer services to the proposed Siskiyou Welcome Center and Rest Area. Staff notes that the
previous rest area was hooked up to City of Ashland sanitary sewer.
Background:
ODOT is officially requesting that the City provide water and sewer services outside of the Urban
Growth Boundary (UGB) to the proposed Siskiyou Welcome Center and Rest Area. The specifics of
the request are as follows:
. Extend a new water service approximately 2,000 feet from a 12" water main on Crowson Road.
ODOT estimates non-irrigation use (they are planning on using TID water for irrigation) to be
approximately 1,400 gallons per day or the equivalent of3.7 single family units. The 1,400
gallons/day of potable non-irrigation water has no adverse impact to the capacity of Ashland
water system.
. Hook up to the existing sewer service lateral that served the former rest stop. With upgrades to
the Wastewater Plant and the Bear Creek trunk Sewer, the Ashland sewer system can handle
the additional flows from the proposed project.
The one variable in ODOT's planned project is the timing for construction of the Welcome Center. It
is staffs understanding that ODOT has funds to proceed with the Rest Area following potential
approval by Jackson County. However, the Welcome Center phase of the project may be delayed
while the state attempts to secure funding for that portion of the project. If the Council is inclined to
approve ODOT's application, Council may choose to condition said approval to extend utilities to the
Welcome Center specifically.
As the Council considers the request to extend water and sewer services to the project, the following
history of the Jackson County planning action as well as Council action is provided as background:
Page I of4
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CITY OF
ASHLAND
The County Planning Commission conducted six public hearings on the application, beginning in
February 2008, and recommended that the County Board of Commissioners approve the application.
The findings supporting the decision were signed in October 2008.
The County has extensive materials in the record related to this land use application. Because the
record is hundreds of pages long, staff has not reproduced it. If Council wishes to review the
materials, they can be found on the County's website under the Comprehensive Planning page in the
Development Services Department's page at http://www.co.iackson.or.us/Page.asp?NavlD=2605.
Jackson County's land use decision was appealed to the Land Use Board of Appeals (LUBA) and was
then subsequently appealed to the Oregon Court of Appeals of the State of Oregon where, the court
agreed with LUBA that "Goal II prohibits the extension of City water services to serve that urban use
on rural land without an exception to Goal I I". At the upcoming May I 1,201 I meeting of the
Jackson County Board of Commissioners, ODOT will request a Goal I I exception for the Welcome
Center and Rest Area.
The proposed Siskiyou Welcome Center and Rest Area is not a new topic to the City, in fact the
Council has discussed the project and held a public hearing in order to determine if the Council wanted
to provide public testimony on the land use process. To that end, the following is an account of
previous actions by the Council on the proposed project:
Previous Council Actions
At the January 6, 2009 meeting, Council passed two motions relative to the application for the
Siskiyou Welcome Center.
. The first motion was to request information from ODOT and Jackson County about how the
project is addressing concerns of offsite livability and crime impacts that may result from the
construction of the Welcome Center and advise Council what they plan to do to mitigate those
potential problems.
. The second motion was to schedule a public hearing for January 20, 2009 to discuss whether or
not the City Council wants to provide formal comments to Jackson County.
At the January 20, 2009 meeting, Council held a public hearing on the proposed Siskiyou Welcome
Center and Rest Area in order to determine if the Council wanted to provide comments to Jackson
County as part of their land use process.
,. At the end of the public hearing, Council made a motion, where no action was taken, to provide
sewer to the project and only provide potable water for the restrooms, no landscaping at all and
have the strictest possible curtailment provisions.
Summarv
In summary, here is where the Council left the issue of extending water and sewer services to the
proposed Siskiyou Welcome Center and Rest Area in 2009. There was a motion on the floor to extend
sewer services and to approve the water line extension limiting that use to restrooms only and making
sure that there was no irrigation usage allowed and that strictest water curtailments provisions be
included.
Page2of4
~~,
CITY OF
ASHLAND
Resolution No. 97-27, "A Resolution Establishing Standards for Water Connections Outside the City
Limits (see attached) Section B" provides that connections may be authorized by the council for city or
other governmental facilities, provides the Council the authority to approve this application.
In addition, Ashland Municipal Code] 4,08.03 I, Connection - Outside the Urban Growth Boundary
outlines the requirements to extend sewer services outside the UGB. However, in this case the sewer
connection is an existing sewer that was approved for the old rest area.
If the Council decides to approve ODOT's request staff then recommends the following constraints be
included in an IGA between ODOT and the City:
. ODOT pays all costs related to extension of the new water service including connection fees,
construction of the water line, System Development Fees and any Planning and Public Works
fees that might apply.
. Potable water will not be used for irrigation on the site and that ODOT will install and maintain
any required back flow devices.
. ODOT pays all costs, including repairs or replacement of the existing sewer service line.
. ODOT shall pay current governrnental water and sewer rates for service outside of the City
Limits or as may be established by future resolution.
. In the event dwellings or buildings connected to the water system are subsequently replaced for
any reason, then the replacement building may be connected to the water system of the City as
long as the use of the water system will not be increased above 1,400 gallons per day or as
determined by the Director of Public Works.
. ODOT will execute an IGA with the City of Ashland which provides for; payment of all
charges connected with the provision of water and sewer service to the property; compliance
with all ordinances and resolutions of the city related to water and sewer service and use;
termination of service for failure to comply with such ordinances or resolutions and that failure
to pay for charges when due shall automatically become a lien upon the property.
Related City Policies:
None.
Council Options:
I) The Council could decide to approve ODOT's application to extend water services outside of the
UGB.
2) The Council could decide to approve ODOT's application to hook into the existing sewer service.
3) The Council could decide to approve the application to extend water service and allow ODOT to
hook up to the 'existing sewer services only when the Welcome Center is constructed.
4) The Council could decide to deny ODOT's application to extend water services and hook up to the
existing sewer line.
Potential Motions:
I) Move to approve ODOT's application to extend water services outside of the UGB.
2) Move to approve ODOrs application to hook into the existing sewer service.
3) Move to approve ODOrs application to extend water service and allow ODOT to hook up to the
existing sewer services when the Welcome Center portion of the project is constructed.
Pagd of 4
~~,
CITY OF
ASHLAND
4) Move to deny ODOT's application to extend water service and allow ODOT to hook up to the
existing sewer services when the Welcome Center is constructed.
Attachments:
. Resolution No. 97-27 establishing standards for water connections outside the City limits
. EmaiJ discussions with Jayne Randleman/ODOT
. Memo dated April 3, 2008
. Map
Page 4 of4
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l-~' ~:. . ~:,
.-
'.
-.
RESOLUTION NO. 97-.:1 7
.
A RESOLUTION ESTABLISHING STANDARDS FOR
WATER CONNECTIONS OUTSIDE THE CllY LIMITS
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. No premises located outside the City of Ashland may be connected to
the city water system except as provided in this resolution.
SECTION 2. Premises outside the city may be connected to the city water system only
as follows:
A. Connections authorized by the council prior to the date of this resolution.
B. Connections authorized by the councillor city or other govemmental
facilities.
C. Connections authorized by resolution of the council where the councillinds:
1. The connection is determined to be in the best interest of the City of
Ashland and to not be detrimental to the City's water facilities or resources.
2. The applicant secures, in writing, a statement from the Environmental
Health Division, Health Department, Jackson County, Oregon, that the existing water
system lor the premises has failed. .
3. The lailed water system cannot feasibly be repaired or Improved and
there is no other feasible source of water for the premises.
4. An Ashland water main or line exists within 100 feet of the premises.
5. The connection is to premises within the city's urban growth
boundary.
SECTION 3. Connections authorized under section 2.C of this resolution shall be
made only upon the following conditions:
A. The applicant for water service pays the water connection fee for
connections outside the city arid the systems development charges established by the
City.
B. In the event dwellings or buildings connected to the water system are
subsequently replaced for any reason, then the replacement building or dwelling may
continue to be connected to the water system of the City as long as the use of the
water system will not be increased as determined by the Director of Public Works.
C. The applicant furnish to the City a consent to the annexation of the premises
and a deed restriction preventing the partitioning or subdivision of the land prior to
annexation to the City, signed by the owners of record and notarized so that it may be
PAGE 1-RESOLUTION lP:onI\w"".on3...IIJuno '2. 1997)
":)': ...
.
recorded by the City and binding on Mure owners of the premises. The cost of
recording the deed restriction shall be paid by the property owner.
D. The property owner shall execute a contract with the City of Ashland which
provides for: payment of all charges connected with the provision of water service to
the property; compliance with all ordinances of the city related to water service and
use; termination of service for failure to comply with such ordinances and that failure
to pay for charges when due shall automatically become a lien upon the property. A
memorandum of the contract shall be recorded in the county deed records with the
cost of recording to be paid by the property owner.
This resolution was read by title only in accordance with Ashland Municipal Code
~2.04/ duly PASSED and ADOPTED this LL.. day 01 ~ ' 1997.
.~~
Barbara Christensen, City Recorder 1
SIGNED and APPROVED this /j7 day of ~
,1997.
~;~
Catherine M. Golden, Mayor
Rr;JZform~
Paul Nolte, City Attomey
PAGE 2-RESOLUTION Ip:onl\wat,con3.,..IIJuno' 2. '9971
Betsy Harshman
From:
Sent:
To:
Subject:
Mike Faught Ifaughtm@ashland.oLus]
Tuesday, April 12, 20113:17 PM
Betsy Harshman
FW: Siskiyou Safety Rest Area and Welcome Center
Here is the last attachment
From: RANDLEMAN Jayne A [mailto:Jayne.A.RANDLEMAN@odot.state.or.us]
Sent: Tuesday, April 12, 20111:21 PM
To: Mike Faught
Cc: Martha Bennett; ANDERSON Arthur H
Subject: RE: Siskiyou Safety Rest Area and Welcome Center
Mike, ODOT requests from the city of Ashland, approval to reconnect and resume service using the existing
sanitary sewer line previously constructed by ODOT in State's 1-5 right of way between exit 14 and the old
Siskiyou Rest Area and Welcome Center (milepost 10). The requested connection to existing sanitary sewer line
for the proposed Siskiyou Safety Rest Area and Welcome Center is at approximately milepost 12.5.
Please advise if YOll have any questions or need additional information. 1(1ank you. Jayne
~,-_,,___,_._~,~_ ~"..._.___~'"__~n_'~'_____.______.__._____,_,_~_.~.__..____~,'__~_______ft_____.._.__~_..___._..,~..~__~~_._~_
From: RANDLEMAN Jayne A
Sent: Friday, April 08, 2011 9:S8 AM
To: 'Mike Faught'
Cc: 'Martha Bennett'; ANDERSON Arthur H
Subject: RE: Siskiyou Safety Rest Area and Welcome Center
Mike, our objective is to consh'Uct both at the same time, however, we first need approval of the
water and sewer. Once the approvals take place, Travel Oregon will be in a position to secure funds
for the Welcome Center. I hope this answers your question. Thanks. Jayne
____.______~___.__._~_._~,.,.,_,'.""_,.~,~._"____..~,~___.___~,__.'O'.,.~.,__,__"..""~.._.__._________~^.._._.~".~__._..____._____~ ..~_...<,_.__.~..__"._____._~~__
From: Mike Faught [mailto:faughtm@ashland,or,us]
Sent: Friday, April 08, 2011 8:44 AM
To: RANDLEMAN Jayne A
Cc: 'Martha Bennett'; ANDERSON Arthur H
Subject: RE: Siskiyou Safety Rest Area and Welcome Center
Thanks Jayne... If approved does this project include the welcome Center or more specifically will they both be
constructed at the same time...
From: RANDLEMAN Jayne A [mailto:Jayne,A.RANDLEMAN@odot.state,or.us]
Sent: Friday, April 08, 2011 8:38 AM
To: Mike Faught
Cc: Martha Bennett; ANDERSON Arthur H
Subject: Siskiyou Safety Rest Area and Welcome Center
Good morning, Mike,
In preparation for the April 19th meeting, I understand that you need information confirming the
amount of water usage in gallons for both irrigation and potable uses at the Siskiyou Safety Rest Area
and Welcome Center. The following reflects that information. Please feel free to call or send an e-
mail if you have any questions. Thanks.
Jayne
The Siskiyou Safely Rest Area and Welcome Center are expected to use approximately 2400 gallons
of water per day. Approximately 1000 gallons of water is needed for irrigation, while approximately
1400 gallons of water is for potable water needs. ODOT is in negotiations for Talent ]rrigation
District Water, which will supply the needed water for irrigation, Once the transfer is complete, the
Siskiyou Safety Rest Area and Welcome Center will need approximately 1400 gallons of water for
potable water needs. ODOT requests that the potable water is provided by the city of Ashland via a
water line off Crowson Road.
Jayne Randleman, Project Leader
Oregon Department of Transportation
100 Antelope Road
White CitV, OR 97503
(541) 774-6394101l;ce)
(S41) 774-6349 Ifacsimile)
2
Memo
CIT'Y OF
ASHLAND
Date:
From:
To:
Re:
April 3, 2008 .
James H. Olson ~
Martha Bennett, John Morrison, Richard Appicello
CITY SERVICES TO THE PROPOSED SISKIYOU REST AREA AND
WELCOME CENTER
Questions have been raised regarding the adequacy at City facilities needed to provide
. water and sewer service to the proposed Siskiyou Rest Area southeast of Crowson
Road.
The water service would come from the 12 inch water main in Crowson Road. This is a
relatively new water loop which connects Siskiyou Blvd. to Highway 66 via Crowson
Road. The service would be located near 1.5 and approximately 800' north of and 80'
lower than the Crowson Road pressure reducing value so the pressure at the service
point would be approximately 75 psi. The service line to the rest area would be
approximately 2,500 feet iong. To overcome pressure loss through the meter and from
pipes friction losses, a 2 inch service meter would be required with a 2 Y:. or.3 inch
service line.. The normal flow rates for a 2 inch meter are approximately 8 to 160 gallons
per minute depending upon pressure and line flow, At 8 gallons per minute 11,520
gallons could be delivered per day.
ODOTs expected usage is based upon what other rest areas in the area experience,
For instance, the usage at the Suncrest Rest Area (near Phoenix) is approximately
2,400 gallons per day. It is expected that the Siskiyou Rest Area will be similar.
As a comparison a normal single family residence is expected to consume 375 gallons
per day. The rest area would use approximately the same as 6.4 single family
.residences: In 20 years, if traffic volumes increase by 32 percent, the usage would be
similar 10 what 8.4 single family residences would use,
During 2007 the City approved six subdivisions and seven condominiums adding
approximately 90 new water services. Some of lhe larger subdivisions from previous
years, such as Billings Ranch subdivision and Meadowbrook Park added much more at
72 and 96 services respectively. This is simply a function of the City's anticipated
growth and is accounted for in all Public Works projects from the 1995 Water Treatment
Plant upgrade, to the 2004 Waste Water Treatment Plant upgrade to individual water'
line upgrades. Increased capacity requirements are paid for in part from System .
Development Fees.
Engineering
20 E. Main Street
'. Ashland, Oregon 97520
W"NW.ashrand.or.us
Tel: 541/488-5347
Fax: 541-1488-6006
TlY: 800/735-2900
~~,
CITY OF
ASHLAND
The City plans for and accommodates growth in all its Public Works projects.
The sewer service to the proposed rest stop I visitor center is intended to use the
existing service lateral that served the former rest stop. It is anticipated that the flow will
be slightly higher as adjusted for traffic increases, however numerous downstream
sewer upgrades have been put in place since 1974. As previously mentioned the
Wastewater Treatment Plant has been totally reconstructed with added capacity to
accommodate future growth. Much of the Bear Creek Trunk Service which is the
receiving sewer for the visitor's center has been reconstructed with more than doubled
capacity, The rebuilt areas include all areas identified by the Master Plan as having
deficiencies. In these areas an additional 24 inch sewer line was installed parallel to the
existing 18 inch sewer. The old sewer has been kept in operation so that both the old
and new lines can carry flow thereby increasing capacity by 220 percent. The City has
also developed a very aggressive cleaning and inspection program that insures that
capacities within individual pipelines are not decreased by material build-ups and other
deposits.
As with the water service, the City has adequate collection and treatment facilities in the
sewer service for the visitor center now and for the foreseeable future, Based upon my
analysis as outlines above, the City of Ashland has adequate capacity to provide both
. . water and sewer service to the proposed Siskiyou Rest Area and Welcome Center.
In 1974 the Council approved a contract with ODOT for sewer service to the previous
. Siskiyou Rest Area, This contract should be amended prior to providing service to the
. new facility, and a contract for water service outside the City's Urban Growth Boundary
should be created.
These contracts should be conditions 01 approval.
Sincerely, !L----
\-.~pfO.
rJ James H. Olson .
Interim Public Works Director
Engineering
20 E. Main Street
Ashland, Oregon 97520
www.ashrand.or.us
Tel: S411488-S347
Fa><: S4, ./488-6006
TrY, 800nJS-2900
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CITY OF
ASHLAND
Council Communication
Meeting Date:
Department:
Secondary Dept.:
Approval:
Results of 2011 Citizen Satisfaction Survey
April 19, 20] l Primary Staff Contact: Ann Seltzer
Administration E-Mail: ann@ashland.or.us
None Secondary Contact: Martha Bennett
Martha Bennet Estimated Time: 30 minutes
Question:
Does the Council have questions about the results of the 2011 citizen satisfaction survey?
Staff Recommendation:
None. This is an informational item.
Background:
In September 201 0, Council authorized a citizen survey using the National Citizen Survey developed
by the National Research Center, Inc. and ICMA (International City/County Manager Association).
The citizen satisfaction survey is important for three main reasons. First, it gives the City Council and
City staff information about how the general public perceives the City programs and activities. The
City usually hears from citizens on specific topics and rarely gets general feedback. The City last
received this information in 2003. Second, the citizen satisfaction survey allows us to hear from
people who might not come to a public meeting. In other words, it allows more people to be involved.
Third, the City is using performance measures in the budget process, and citizen satisfaction is
essential in every department.
In January 2011, postcards were mailed to 1,200 randomly selected Ashland households announcing
that a survey will follow. The survey was mailed a week later and was followed by a "reminder" one
week later. A total of 475 completed surveys were received resulting in a margin of error plus or
minus 5%. This means if 60% of survey respondents report that a particular service is "excellent" or
"good", somewhere between 55-65% of all residents are likely to feel that same way. See pages 83
through 87.
The survey results are weighted, a "best practice" in survey research, to provide as accurate a picture as
possible of the overall population. Typically, certain population groups (e.g. seniors and homeowners)
tend to respond more often to surveys and other groups (e.g. renters and single males) tend to respond
less often. For example, 16% of Ashland's population is male between the ages of 18 and 34 per
census data. Of this group, just 6% responded. Software using mathematical algorithms is used to
calculate the appropriate weights for each population segment. In this case, the weighting of Ashland
males between 18 and 34 brought the response rate up to 15%, a much closer representation of the
actual population base of that group. Because of weighting, the results better reflect the sentiments of
Ashland's overall population and give a much broader picture than just groups that typically respond to
surveys, See pages 88 and 89.
PageJof5
r.l'
CITY OF
ASHLAND
The National Citizen Survey maintains a database of approximately 500 jurisdictions whose residents
evaluated local government services and gave their opinion about the quality of community life. The
City of Ashland chose to have its survey results compared to the national database and to a subset of
university communities with populations from 10,000 to 40,000. Comparisons to this database and the
subset establish Ashland's benchmarks. See pages 91 and 92.
As noted in September 20 10 the survey questions center on eight focus areas which are consistent with
Council Values and Department Performance Measures. Listed below are selected results from each
focus area and the corresponding council value. Unless otherwise noted, the benchmark rank of "much
above" (the highest ranking) applies to each of the responses listed. The page number reference
indicates where to locate the results in the final report.
Hil!hlil!hts
. Community Quality (Council Value: Community, Distinctiveness, Responsible Land Use)
o 90% rate the quality oflife in Ashland as excellent or good
See pages 7 and 8
. Community Design (Council Values: Economy, Responsible Land Use)
o 91 % rate ease of walking as excellent or good
o 85% rate availability of paths and walking trails as excellent or good
o 92% rate the overall appearance of Ashland as excellent or good
o 68% rate the overall quality of business and service establishments in Ashland as
excellent or good
See pages 9 through 21
. Public Safety (Council Values: Community, Basic Needs)
o 98% feel very safe or safe in their neighborhood
o 96% feel very safe or safe in downtown Ashland during the day
See pages 22 through 27
. Environmental Sustainability (Council Value: Natural Environment)
o 94% rate the overall natural environment as excellent or good
o 91 % rate the cleanliness of Ashland as excellent or good
See pages 28 though 30
. Recreation and Wellness (Council Values: Basic Needs, Education)
o 87% rate recreation opportunities as excellent or good
o 84% rate educational opportunities as excellent or good
o 80% have used the library at least once in the past twelve months
o 68% rate the availability of preventive health services as excellent or good
See pages 31 through 36
. Community Inclusiveness (Council Value: Free Expression)
o 78% rate openness and acceptance of the community towards people of diverse
backgrounds as excellent or good
Page 2 of5
r~'
CITY OF
ASHLAND
o 82% rate sense of community as excellent or good
See pages 37 and 38
. Civic Engagement (Council Values: Community, Free Expression, Participatory Government)
o 82% rate opportunities to participate in community matters as excellent or good
o 68% volunteered their time to some group or activity in Ashland
o 83% read the City Source newsletter mailed with utility bills
. Benchmark: National - "more", University communities - "much more"
o 35% have attended a meeting of local elected officials or other local public meeting
o 45% had watched a meeting oflocal elected officials or other city-sponsored public
meeting on cable television, the Internet or other media
. Benchmark: National - "similar", University communities - "much more"
o 74% rate public information services as excellent or good
. Benchmark: National - "much above", University communities - "above"
See pages 40 through 45
. Public Trust (Council Values: Participatory Government, Diversity)
o 60% rate value of services for the taxes paid to Ashland as excellent or good
o 83% rate services provided by the City as excellent or good
o 66% rate the job Ashland government does at welcoming citizen involvement as
excellent or good
o 88% who had contact with the City rate employee knowledge as excellent or good
o 82% who had contact with the City rate employee responsiveness as excellent or good
See pages 46 through 49
When compared to the database and 3 I possible characteristics, 23 Ashland characteristics rank "much
above" or "above" the benchmark comparisons, five were "similar" and three were "much below" or
Hbelow".
LowIil!.hts
The following characteristics of Ashland received the lowest positive ratings and unless otherwise
notes received a benchmark rating of "much below".
. Community Design (Council Values: Economy, Responsible Land Use)
o 19% rate the availability of affordable housing options as excellent or good
o 36% of respondents rate the variety of housing options as excellent or good
See pages 13 and 14
o 12% of respondents rate employment opportunities as excellent or good
See page 18
The following Ashland services were "much below" or "below" the benchmark comparison.
o 49% of respondents rate bus or transit service as excellent or good \
Benchmark: National - "below" and University Communities - "much below" .
o 30% of respondents rate economic development services as excellent or good
See pages 10 and 20
Page) of 5
r.l'
CITY OF
ASHLAND
When compared to the databases and of the 34 services for which comparisons were available, 26
Ashland services were "much above" or "above" the benchmark comparison, six were "similar" to the
benchmark comparison and two were "much below" or "below" the benchmark comparison.
Kev Drivers
Key Drivers are services that correlate most strongly with residents' perceptions about overall City
characteristics and services. If people are happy with the key drivers, they are generally happy with
community characteristics and City services.
The key drivers identified for the City of Ashland are:
. Public Information Services
. City parks
See page 50 through 54
"
Ashland Specific Questions
The survey design allows a community to ask three additional questions specific to the community.
Ashland chose to ask the following questions:
. From which of the following sources do you get information about the City of Ashland?
o 68% indicated they use the City Source newsletter mailed with utility bills
. Which of the following services would you/do you use on the City's website?
o 50% rate "Let Us Know" (submit a service request) as very likely or somewhat likely
. How often to you visit downtown for the following activities?
o 93% indicated they go downtown to dine often or sometimes
See page 55
Additional Reports
In addition to the base survey, Ashland requested:
. Demographic Subgroup Comparisons This reports helps the City identify trends in the
population subgroups. For example, people who have lived in Ashland more than 20 years
appear to rate the community characteristics and services lower than people who have lived
here for a shorter period.
. Benchmark Comparison to Universitv Communities with populations between l 0,000 and
40,000 This report helps the City understand how Ashland community characteristics
and City services rate when compared to the National database and when compared to other
university communities. This report details the rankings and lists the communities used in the
companson. .
. Report of Open Ended Ouestion The City chose to include one open-ended question asking
respondents "Is there anything else you would like to tell the Mayor and Council?" This report
includes verbatim all the answers received and organizes the responses into categories.
,
. Supplemental Web Survey Results The City chose to make the survey available to the
general public on the City's website after the completed surveys were returned from the
randomly selected Ashland households. The survey was available on-line during early March
and 79 surveys were completed and submitted. This report details those responses.
Page4of5
r.l'
CITY OF
ASHLAND
Cost
$9,900 Basic Survey
$900 Demographic Subgroup Comparison (includes 4 variables)
$650 Two additional demographic variables for comparison
$1,100 Custom benchmark comparisons (university communities)
$900 Survey available on-lineJor sample size (scientific)
$650 Survey available on-line for general public (non-scientific)
$50 Return surveys on disc
$15,650
Total Cost
Takeawavs
City Departments will use the information to benchmark service ratings, to establish and track
performance measures, and to allocate appropriate resources. The results enable staff to monitor trends
in residents' opinions and more
The City Council might use the information as they develop future Council Goals, review Council
Values, continue to increase civic involvement and monitor trends in resident opinions.
Related City Policies:
Council Values
Department Performance Measures
Council Options:
. Accept the results of the Citizen Survey
. Do not accept the results of the Citizen Survey
Potential Motions:
1. I move to accept the results of the Citizen Survey,
2, I move to
Attachments:
. Survey Results Report
. Demographic Subgroup Report
. Benchmark Report
. Open-ended question Report
. Supplemental Web Survey Results
Please Note: All attachments can be found here: www.ashlnd.or.us/citizensurvev
PageS of 5
~~,
CITY OF
ASHLAND
Council Communication
Reading of an ordinance Annexing property and Withdrawing an Annexed Area
from Jackson County Fire District No.5
(Caldera Brewin~ Company, 590 Clover Lane Annexation - PA #2010-01570)
Meeting Date: April 19, 2011 Primary Staff Contact: Derek Severson
Department: Community Development E-Mail: derek.seversonia1ashland.oLus
Secondary Dept.: Legal Secondary Contact: Bill Molnar
Approval: Martha Benne Estimated Time: 10 minutes
Question:
Should Council approve First Reading of an ordinance titled, "An Ordinance Annexing Property and
Withdrawing an Annexed Area from Jackson County Fire District No,S" and move the ordinance on
to second reading?
Staff Recommendation:
Staff recommends that the Council approve the ordinance on first reading and move the ordinance to
second reading
Background:
At the March 15,2011 meeting, the Council approved the application for an Annexation and Zoning
Map change from Jackson County zoning RR-5 (Rural Residential) to City of Ashland zoning E-I
(Employment) for an approximately 3.72-acre parcel located at 590 Clover Lane. Nearby Interstate 5
freeway right-of-way from the current city limits boundary near Exit 14 south to the city limits
boundary near Crowson Road was also included in the annexation along with a small triangular tax lot
(39 IE 14 AD #7100) pursuant to AMC 18.106.040 which provides for the inclusion of other parcels
in an annexation to make a boundary extension more logical and to avoid parcels ofland which are not
incorporated but are partially or wholly surrounded by city lands. Findings for the decision completing
the land use ordinance portion of the annexation process were approved at the Council's AprilS, 2011
meeting. The applicants have prepared and submitted the required boundary description of the
property. The final step for the Council in the annexation process is to approve the ordinance formally
annexing the property and withdrawing the area from the jurisdiction of Jackson County Fire District
5.
Related City Policies:
Comprehensive Plan Policy VI1-I: The City shall zone and designate within the Plan Map sufficient
quantity of lands for commercial and industrial uses to provide for the employment needs of its
residents and a portion of rural residents consistent with the population projection for the urban area,
Council Options:
Council can choose to move the ordinance to second reading to annex and withdraw the property from
the jurisdiction of Fire District 5.
Page I of2
~~,
CITY OF
ASHLAND
Potential Motions:
Direct staff to conduct the first reading and move to approve first reading of the ordinance and set
second reading for May 3, 2011.
Attachments:
. Ordinance Annexing the Property and Withdrawing from the Fire District
. Irrevocable Consent to Annexation/Annexation Agreement
. Legal Description of Annexation Area
Page 2 of2
~~,
ORDINANCE NO.
AN ORDINANCE ANNEXING PROPERTY AND WITHDRAWING AN
ANNEXED AREA FROM JACKSON COUNTY FIRE DISTRICT NO.5
(Caldera Brewing Co. Annexation - # 2010-01570)
Recitals:
A. The owners of the property described in the attached Exhibit "A" have consented to the
annexation of this property to the City of Ashland. There are no electors residing in the
tract to be annexed.
B. Pursuant to ORS 222.120 and ORS 222.524 a public hearing was held on March 15,
2011, on the question of annexation as well as the question of withdrawal of the property
from Jackson County Fire District No.5. The hearing was held in the Council Chambers,
Civic Center, 1175 East Main Street, Ashland, Oregon.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.
SECTION 2. The land described in the attached Exhibit "A" is declared to be annexed to the City
of Ashland.
SECTION 3. The land described in the attached Exhibit "A" is declared to be withdrawn from
Jackson County Fire District No 5, pur~uant to the provisions of ORS 222.111.
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the _ day of ,2011
and duly PASSED arid ADOPTED this day of ,2011
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this day of
. -
,2011.
John Stromb.erg, Mayor
Reviewed as to form:
Douglas McGeary, City Attorney
Page I of I
CITY OF ASHLAND
ENGINEERING DIVISION
IRREVOCABLE CONSENT TO ANNEXATION
The undersigned, referred to in this document as "owner" whether singular or plural,
owns or is the purchaser under a recorded land sale contract of real property in Jackson
County, Oregon, described below and referred to in this document as "the property":
See Exhibit "A"
In consideration of the City of Ashland annexing the approximately 3.72 acre parcel(s)
located at 590 Clover Lane (Assessor's Maps and Tax Lots 391EJ4AA Tax Lot #6900 &
#7000 and 391 EI4AD Tax Lot #7000), Owner declares and agrees that the propmty shall
be held, sold, and conveyed subject to the following covenants, conditions, and
restrictions which shall constitute covenants running with the land and shall be binding
on all palties, their heirs, successors and assigns, having any right, title, or interest in the
property or any part thereof:
Whenever a proposal to annex thc property Is Initiated by the City of
Ashland or othcrwisc, Owner shall conscnt and docs consent to the
anncxatlon of the property to the City of Ashland. Owncr agrees this
consent to annexation Is h-revocablc. Owner further agrecs to dcposlt an
amount sufficient to rctire any outstanding Indebtedncss of special
districts as defined In ORS 222.510.
. lit
Datcd this I? - day of pJDVWr70$l.., 2010
Signature:
4
-
, Owner
State of Oregon )
) ss:
County of Jackson )
Personally appeared the above named_n.~ rn ;,L~ and acknowledged the
foregoing instrument to be his voluntalY act and deed,
. OFFICIAL SEAL
BILLIE K, BOSWELL
NOTARY PUBlIC.OREGON
COMMISSION NO, 436471
MY COMMISSION EXPIRES APR. 7.2013
Notary Public for Oregon
. My Commission expires: 4-7 - ;:).0/. ~
RECE~VED
,.... "192010
NOV.. ...
City of Ashlalid
Field_Olfico_Coun\Y_
Feb 11 11 07:57p
Ulysses J, Arretteig
(561 )743-2722
p.1
CITY OF
ASHLAND
IRREVOCABLE CONSENT TO ANtiEXATION '
The undersigned, referred to in this document as "Owner" whether singular or
plural, owns or is the purchaser under a recorded land sale contract of real
property in Jackson County, Oregon, described below and referred to in this
document as "the property":
See attached Exhibit "A"
In consideration of the application for annexation and subsequent connections from
the property to City of Ashland services, Owner declares and agrees that the
property shall be held, sold, and conveyed subject to the following covenants,
conditions, and restrictions which shall constitute covenants running with the land
and sholl be binding on all parties, their heirs, successors and assigns, having any
right, title, or interest in the property or any part thereof:
Whenever 0. proposal to annex the property Is Initiated by the City
of Ashland or otherwise, Owner shall consent and does consent to
the annexation of the property to the City of Ashland. Owner
agrees this consent to annexation is Irrevocable.
Dated this ~ day of ~Mf.R'f 2011,
Signature: ,,~~- t3.. r(.e'A'--"'..P
Owner
Flo"; 6..
State of 01 ~ult. )
~'IIt~~)
County of QCkseR)
ss:
Personally appeared the above
acknowledged the foregoing instrument
named lJ ev-il\1' B. J...e.",-{'I,~
be his voluntary act and deed.
and
. JEZEBElRODRlGUEZ
NollllyPlJlllloSfalo"_
equus.p.14,201Z
~Comm_ 'OOIl2Z455
otary
~(lJvid.s:-
My omnission expires: <:;,.-e(J (4:lo ( ,
CIty of Ashland
20 E. /hi;. Strut
A.hkmd,O~n97520
IINoIWmhkmd or us
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EXHIBIT A
(ANNEXATION DESCRIPTION)
Commencing at the Northeast comer of Government Lot 1 in Section 14, Township 39
South, Range 1 East, Willamette Meridian, Jackson County, Oregon; thence South 00000'21"
East, along the east line of said Lot I, 1023.69 feet to the southeast comer ofland partition filed
for record November 14,2005 as Partition Plat No. P-82-2005 of the records of Partition Plats in
Jackson County, Oregon and is on file in the office of the Jackson County Surveyor as No.
18963 for the POINT OF BEGINNING; thence along the southerly boundary of said land
partition, WEST 387.95 feet to the easterly right-of-way line of Interstate Highway 5 (1-5);
thence along said right-of-way line, South 18012'09" East 47.83 feet; thence continue along said
easterly right-of-way, South 26038'12" East 533.02 feet to the northerly line of that tract ofland
described in Instrument No. 94-32851 of the Official Records of Jackson County, Oregon;
thence along the northerly line of said tract, North 89059'39" East (Record East) 35.92 feet to the
northeasterly comer thereof; thence along the southeasterly line of said tract, South 42036'39"
West (Record South 42037' West) 34.34 feet to the easterly right-of-way line of the aforesaid
Interstate Highway 5; thence along said right-of-way, South 26038'12" East 207.90 feet to the
east line of Government Lot 2 in the aforesaid Section 14; thence along the east line of said Lot 2
and Lot 1, North 00000'21" West 789.31 feetto the point of beginning.
ALSO CONSIDERED
TOGETHER WITH Tax Lot 7100 of Assessor's Map 39 IE 14AD which is being considered for
annexation on the recommendation of the Staff Advisor pursuant to AMC 18.106.040, pending
owner's consent to annexation; being more particularly described as follows:
Commencing at the Northeast comer of Government Lot 1 in Section 14, Township 39
South, Range 1 East, Willamette Meridian, Jackson County, Oregon; thence South 00000'21"
East, along the east line of said Lot 1, 1439.04 feet; thence leaving said east line, South
42036'39" West 145.00 to the northeast comer of that tract ofland described in Instrument No.
94-32851 of the Official Records of Jackson County, Oregon for the POINT OF BEGINNING;
thence along the southerly line of said tract, South 42036'39" West (record South 42037' West)
34.34 feet to the easterly right-of-way line of Interstate Highway No.5; thence along said right-
of-way line, North 26038' 12" West 28.27 feet to the northerly line of~e aforesaid Instrument
No. 94-32851; thence along said northerly line, North 89059'39" East (record East) 35.92 feet to
the point of beginning.
TOGETHER WITH and including that portion of the Interstate Highway No.5 right-of-way
located southerly, along Interstate Highway No.5, from Ashland Street, in the City of Ashland,
to Highway station 1593+32.8
,Rl:.U...;oi......... ,.....;0
PROFBSSICNlU
IAJJD RTTlNf.;YOR
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OREGON
~MY419l13
_RB! Io.I1Q
W'
Darrell L. Huck
L.S. 2023 - Oregon
Expires 6/30/2011
Hoffbuhr & Associates, Inc.
(10032 annex desc r3.doc)
RECt::.V. .I=.D.
~. .. .' . b.a l\,.". ..
FEB 0 8 2011
City of Ashland
Field_Office__Coumy~
MAP OF 5U~
FOR
JIM MILLe
Located ""
TJ.IE NJ: V4 SEe. 14, T. ~. RlE.. Wl'1.
JACK.5ON COUNTY. 0I<E60N
31 11 14M
tAX LOT a1 00
SURVEY NARRAlIYt 10 COWPLY wmt PAIAGRAPtI 2OB.25O
ORECON R!YISED STAtuTES
~ To IIIIWJ and monIIIIleIIt ... traota 01 Iaftd
~ _ rarc.I 1 and Parc8I 2 of tndr'ammt No.
2001 U20n and lnarum.nt No. DO-30410 of the
dMd .... of ~ 'County. ONgon for GDMlCIIIIon'
InIotheCllyofMhIDcL
ProcIdurw:. ". propa1J ~ as PdrcaIa 1 and
2 of IDdrurMIrt No. 2OO9-O.52a7O hall bMn DN'IIouaIY
SUMIfId and rnonUlMldld per fDId IIIIW1 110. 2O,7L
SUrwrcontrolthat_ ..-. "bJttdloMa.f.
that .....,. ... IDdInl:Ied far ~ of IbII: mrwr.
T'he .., Iloundary of the proptItJ cIIIcrIbed In
ntrument No. H-ICM10 iii oonInIIJed by 0rMaeprtnp
eubcIIvII:Ioft and .. .... bouDdary Ia controUecI bJ hi
J-5 hIghwar .!wI'" wI __,'. I .. h IOUftwty comer of
the Irad at h rnWaldlori pobd of h .~ :.f wO)
IIn8 wtIh the ~p S&IbCIMUMI line. The areo
that .. now ~ anne:od ~ a portion of the
1-5 rIGht _. _, 5acaW IIlIU!hIrtr from MNaNI SitrNt"
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