HomeMy WebLinkAbout2008-0415 Council Mtg PACKET
CITY OF
ASHLAND
Important: Any citizen may orally address the Council on non-agenda items during the Public Forum. Any citizen may submit
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participation. If you wish to speak, pi ut the Speaker Request form located near the entrance to the Council Chambers.
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some extent on the nature of the item unde ssion, the number ofpeople wh to be heard, and the length of the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
April 15, 2008
Council Chambers
1175 E. Main Street
6:30 p.m. Reception honoring 2007 Ragland Award Winner
7:00 p.m. Regular Meeting
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. MAYOR'S ANNOUNCEMENT OF BOARD AND COMMISSION VACANCIES
V. SHOULD THE COUNCIL APPROVE THE MINUTES OF THESE MEETINGS?
[5 minutes)
1 . Study Session of March 31 . 2008
2. Regular Council of April 1, 2008
VI. SPECIAL PRESENTATIONS & AWARDS
1. Presentation of Ragland Award [5 Minutes]
VII. CONSENT AGENDA [5 minutes)
1. Does the Council accept the Minutes of Boards, Commissions, and Committees?
2. Does the Council wish to approve a Liquor License Application from Michael Rozenfeld dba
Fresh Feast, LLC?
3. Does the Council want to approve a resolution authorizing Clean Renewable Energy Bonds to
pay for a photovoltaic project?
4. Should Council approve a resolution to adjust budget appropriations for changes in
operational expenses to remain in compliance with Oregon Budget Law?
5. Does the Council wish to confirm the Mayor's appointments for the various Commissions/
Boards whose terms end April 30, 2008 as established by Resolution No. 89-24?
VIII. PUBLIC HEARINGS (Testimony limited to 5 minutes per speaker, unless it is the subject of a
Land Use Appeal. All hearings must conclude by 9:00 p.m., be continued to a subsequent
meeting, or be extended to 9:30 p.m. by a two-thirds vote of council {AMC 92.04.040})
None.
IX. PUBLIC FORUM Business from the audience not included on the agenda. (Total time allowed for
Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number
of individuals wishing to speak.) [15 minutes maximum)
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X. UNFINISHED BUSINESS
1. Does the Council have questions about the report on the implementation of Community
Policing based on the recommendations made by the Police Executive Research Forum
following an audit of the department in 2006 with the modifications and timeline recommended
by the Chief of Police? [20 Minutes]
2. Does the attached spreadsheet illustrating the allocation of funds generated from an increase
to the Transient Occupancy Tax clarify the concerns voiced during the March 3 study
session? Are there additional needs other than the list identified by council for the use of the
increase? Does the Council wish to schedule a public hearing to consider an increase in the
Transient Occupancy Tax? [30 Minutes]
3. Which of the public art funding options does the Council wish to explore? [15 Minutes]
XI. NEW AND MISCELLANEOUS BUSINESS
XII. ORDINANCES. RESOLUTIONS AND CONTRACTS
1. Should the City Council conduct and approve First Reading of an Ordinance titled, "An
Ordinance relating to public parks, repealing Code Sections 10.68.050, 10.68.070 and
10.68.160" and move the ordinance on to Second Reading on May 6, 2008? [5 Minutes]
2. Should the City Council conduct and approve First Reading of an Ordinance titled, "An
Ordinance relating to Solicitation, requiring no trespass signs, limiting solicitation hours, and
repealing Code Chapter 6.24 concerning peddlers" and move the ordinance on to Second
Reading on May 6, 2008? [5 Minutes]
3. Should the City Council conduct and approve First Reading of an Ordinance titled, "An
Ordinance Amending the Ashland Municipal Code, Chapter 1 0.115, Tenants Rights,
Amending Section 10.115.080, relating to fines" and move the ordinance on to Second
Reading on May 6, 2008? [5 Minutes]
4. Should the City Council conduct and approve First Reading of an Ordinance titled, "An
Ordinance amending the Ashland Municipal Code, Chapter 9.24, Removal and Disposal of
Non-Certified Woodstoves and Fireplace Inserts, amending Section 9.24.055, relating to
fines" and move the ordinance on to Second Reading on May 6, 2008? [5 Minutes]
5. Should the City Council conduct and approve First Reading of an Ordinance titled, "An
Ordinance amending the Ashland Municipal Code, Section 10.100.010, Social Gambling and
Social Games" and move the ordinance on to Second Reading on May 6, 2008? [5 Minutes]
6. Should the City Council conduct and approve First Reading of an Ordinance titled, "An
Ordinance amending the Ashland Municipal Code, Section 2.28.270, City Attorney Duties"
and move the ordinance on to Second Reading on May 6, 2008? [5 Minutes]
XIII. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS
XIV. ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-
2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).
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CITYCOUNCnSTUDYSES~ON
MARCH 31,2008
PAGE 1 of4
MINUTES FOR THE CITY COUNCIL STUDY SESSION
Monday, March 31, 2008 at 6:00 p.m.
Council Chambers, 1175 East Main Street
CALL TO ORDER
Mayor Morrison called the meeting to order at 6:00 p.m. in the Council Chambers, 1175 East Main Street.
ATTENDANCE
Councilors Hardesty, Silbiger, Chapman, Navickas, Hartzell and Jackson were present.
1. Look Ahead Review.
City Administrator Martha Bennett reviewed the items on the Council Look Ahead and noted the
upcoming Study Session on April 14th would be held in the Siskiyou Room. She requested Council
provide direction as to whether they wish to hold a Council Meeting the week of the 4th of July, and
suggested they may want to cancel an August meeting instead.
Councilor Hartzell indicated her interest in moving the Railroad Property Discussion forward. She noted
the $80,000 that has been set aside and expressed concern that this money might go away. Ms. Bennett
clarified staff has budgeted some funding for consulting fees in the proposed Community Development
budget, but it has not been earmarked for specific projects. She noted there are two other major projects
staff is working on and indicated they do not have the resources to move three major projects forward at
the same time.
2. Review of Regular Meeting Agenda for April 1, 2008.
Sale of City Owned Property on Westwood Street
Mr. Olson clarified the proposed deed restriction reflects the modifications from the previous deed
restriction.
Liquor License Application from Michael Rozenfeld
City Recorder Barbara Christensen commented on the City's liquor license approval process and stated
one of the approval criteria is whether the location complies with the City's land use requirements. She
stated this individual has been operating a restaurant and serving alcohol; however, it was determined that
staff never approved a restaurant use for this location. Community Development Director Bill Molnar
indicated the property is located in an Employment Zone, which would allow for this use, but the
individual will have to go through the land use process.
Fee In crease for the Ashland Community Center, Pioneer Hall, and The Grove
Ms. Bennett clarified the Parks & Recreation Commission has already raised the rates for Parks programs,
services, and facilities. The item before Council is approval of the increase for the three City-owned
facilities.
Rate Increase by Ashland Sanitary and Recycling
Councilor Hartzell questioned if the Council would be permitted to have any kind of negotiation with the
franchisee about the rate increase and requested the City Attorney provide an answer at tomorrow nights
meeting.
CITYCOUNC~STUDYSES~ON
MARCH 31, 2008
PAGE2of4
Public Works Director Selection Process
Human Resource Director Tina Gray clarified staff received an update from the City's recruiter and noted
there are 10 qualified candidates that are being reviewed. Ms. Bennett clarified staff would need direction
from Council as to whether they want televised interviews.
Emergency Ordinances
City Attorney Richard Appicello clarified these are being brought forward as emergency ordinances in
order to protect the City from potential litigation. He commented on the provisions of the solicitation
ordinance and the penalties for violating the ordinance. Mr. Appicello clarified a school is a not-for-profit
organization and would be exempt from these requirements, he also clarified the ordinance does not apply
to phone or email solicitation.
Councilor Hartzell questioned how this ordinance would apply to a business and residence if they are co-
located. Mr. Appicello clarified this ordinance would apply to the part of the structure occupied as a
residence. Councilor Hartzell also questioned how this ordinance would affect political candidates going
door to door, if the materials they distribute includes information on where donations could be made. She
requested Mr. Appicello look into this and respond at tomorrow nights meeting.
Mr. Appicello clarified it is his understanding that postal workers would be exempt from these provisions,
but stated he would double-check and report back tomorrow.
Councilor Hartzell stated the proposed ordinance appears to put "no solicitation" on equal footing with
"no trespassing", and questioned if there was a way to better distinguish the penalties for these actions.
3. Does the Council have comments or questions to be directed towards Brown & Caldwell, the
authors of the Reeder Reservoir Study?
Bob Willis with Brown & Caldwell provided a summary of the Reeder Reservoir Study. He stated the
dam and reservoir are in very good condition, but commented on the sediment and algae issues. He
indicated a large amount of the 10-foot thick sediment that extends out from the dam was caused by major
storms. He stated ifthe City were to have another major event like the '97 flood, it may become necessary
to remove the sediment, but at this point he does not feel this is necessary and noted the significant costs
that would be involved. Mr. Willis also commented on the algae problem and noted the streams that feed
the reservoir contain high levels of phosphorous and nitrogen, which help the algae to grow. Mr. Willis
noted the recommendations in the Council Communication that would address this problem and provided
an explanation of how water circulation devises could be used to disturb the algae's lifecycle.
Mr. Willis clarified the recommendation to conduct a more intense monitoring of the streams, and stated
at this time he can not answer whether there is a way to control the phosphorous levels before it gets to
the reservoir. He noted that other than sediment from large storms, the reservoir is a high quality water
source. He stated the problem is with the algae, but is confident they can address this by disturbing their
environment with the SolarBee circulators.
Mr. Willis clarified his recommendation to not remove the sediment at this time. He stated it would be
very expensive to do so and recommended they wait until it really needs to be done.
Mr. Willis noted the recommendations listed in the Council Communication are prioritized. He also
commented briefly on the benefits of cleaning out the sediment from the inlet streams.
4. Does the proposed budget meet the needs of the Mayor and Council for FY09?
City Administrator Martha Bennett stated the intent of bringing this item forward was to ensure Council
had the opportunity to review their budget before it was finalized. She explained that both the City's
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CITY COUNCIL STUD Y SESSION
MARCH 31.2008
PAGE 3 of4
General Fund and Central Service Fund are down, and stated expenses are growing faster than revenue.
She stated staff has been trying to find ways to cut expenses and noted she has asked all departments to
reduce their travel and training budgets. Ms. Bennett stated the proposed Council budget is based on
actual figures from FY07 and projected year-end estimates for FY08.
Ms. Bennett explained in the past, staff budgeted for full family benefits for the entire Council, however
the proposed budget provides for the actual medical benefits for the three councilor members not up for
re-election in November, and full family benefits for the four positions up for election. She also explained
that staff is suggesting a slight cut back in the Council's travel and training budget. She noted that if
Council increases their budget, they would have to decrease Central Services somewhere else.
Council expressed approval of the proposed Council budget.
5. Does the proposed Community Visioning plan from staff incorporate the steps and timing
Council feels appropriate for this goal?
City Administrator Martha Bennett commented on staffs recommendation to combine the Community
Visioning and Economic Development goals. She stated if Council chooses to separate these out, staff
would recommend that they not do them at the same time. Ms. Bennett noted that additional staffing
would be needed to accomplish these two goals and noted the recommendation to utilize graduate student
assistance (RARE Program).
Management Analyst Ann Seltzer stated the common denominator for the two goals is two-fold. First,
they need to determine what they want (public meetings, data gathering); then, they would move on to the
development of the strategic action plan. Ms. Seltzer stated this second step is where the bulk of the work
would come from. Ms. Seltzer commented on the research she completed and how other cities have
completed these tasks. She noted the documents and plans she received from other Oregon cities, and
stated the draft plan provides a realistic way of achieving the City's goals.
Council discussed their preferences on whether these two goals should be combined. Councilor Silbiger
expressed his reservations about combining the two, and recommended they get started on an economic
strategy right away and not wait for a visioning plan. Councilor Navickas stated he does not oppose
combining the goals, but voiced support for a faster visioning process so that they can get to the "nuts and
bolts" of a strategic plan. He also voiced his support for the hiring of a staff position, rather than hiring an
outside consultant. Councilor Hardesty voiced her support for the emphasis to be on the plan and the
implementation.
Ms. Bennett briefly commented on how some of the elements ofthe two goals work together.
Councilor Hartzell noted her desire to deeply engage the community without sacrificing efficiency. She
also commented on the possibility of increasing the TOT and using this to respond to the immediate needs
of economic development.
Mayor Morrison commented that the 2-year timeframe is much longer than he would like to take. Ms
Bennett noted the need allow enough time for public involvement. She stated that 24 months might be too
long, but does not feel they can get this done in I year.
Ms. Bennett clarified staff needs direction on what kind of "add package" they should prepare for the
budget. She also noted Council could discuss this item further at their next Study Session meeting.
Councilor Chapman stated that visioning has not been a high priority for him and voiced his opposition to
spending 2 years on this project. Councilor Hartzell suggested the possible use of a Council subcommittee
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CITY COUNCIL STUD Y SESSION
MARCH 31,2008
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to work with staff and come back with options that are different from what is proposed. Councilor
Navickas suggested a timeframe of 4-months upfront for staff and then I-year to develop the vision.
Councilor Hartzell commented that there may be some language issues that are getting in their way.
Mayor Morrison agreed and acknowledged the need to fine tune what was brought forward by staff.
Ms. Bennett summarized the discussion and stated staff would move forward with Option 2 for budgeting
purposes and Council would have the opportunity to discuss this further at the next Study Session.
ADJOURNMENT
Meeting adjourned at 8:30 p.m.
Respectfully submitted,
April Lucas, Assistant to City Recorder
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ASHLAND CITY COUNCIL MEETING
APRIL 1, 2008
PAGE 1 of7
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
April 1, 2008
Civic Center Council Chambers
1175 E. Main Street
CALL TO ORDER
Mayor Morrison called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers.
ROLL CALL
Councilors Hardesty, Navickas, Hartzell, Jackson, Chapman and Silbiger were present.
MAYOR'S ANNOUNCEMENT OF BOARD AND COMMISSION VACANCIES
Mayor Morrison stated the City is in the process of determining the annual appointments to the various City
commissions, committees and boards. He noted there are several additional vacancies and encouraged
interested citizens to contact the City Recorder's Office for information.
SHOULD THE COUNCIL APPROVE THE MINUTES OF THESE MEETINGS?
The minutes of the Study Session of March 17,2008, Special Meeting of March 17,2008, Executive Session
of March 18,2008 and Regular Council Meeting of March 18,2008 were approved as presented.
SPECIAL PRESENTATIONS & AWARDS
1. Mayor's Proclamation of Independent Media Week.
Proclamation was read aloud by Mayor Morrison.
2. Tree City USA Presentation.
Assistant Planner Amy Anderson provided an update of the Tree Commission's accomplishments and noted
the activities planned in April to celebrate Arbor Week. Tree Commissioner's John Rinaldi and Zane Jones
were introduced and it was noted there are openings currently available on the Commission. Derek Bums
with the Oregon Department ofF orestry provided a brief presentation and presented the Tree City USA award
to the City of Ashland.
3. Will the Council approve the plan that Jackson County developed to comply with Senate Bill 111,
which requires Counties to develop and implement a plan for investigations of law enforcement
uses of deadly physical force in the line of duty?
Jackson County District Attorney Mark Huddleston presented the background information on the proposed
Senate Bill 111 draft plan. He clarified this bill requires each county in the state to convene a planning
authority to draft a plan that deals with how to respond to instances in which officers in the line of duty are
required to use deadly physical force. Mr. Huddleston listed the members of the planning authority and
clarified the plan ought to be considered. He added this is not a substitute for the Ashland Police Department's
Use of Force Policy.
Mr. Huddleston noted the components and requirements of the plan, which include: education, outreach and
training, what happens immediately after a use of force incident, investigation of the incident, liability issues,
collecting information for the Attorney General, attention paid to the officer, and counseling.
Ashland Police Chief Terry Holderness voiced his support for the proposed plan.
Councilor Hartzell/Chapman mls to approve the plan developed by the Jackson County Deadly
Physical Force Planning Authority to address the investigation and other aspects of situations in which
a law enforcement officer uses deadly physical force in the line of duty. Roll Call Vote: Councilors
ASHLAND CITY COUNCIL MEETING
APRIL 1, 2008
PAGE 2 of7
Hartzell, Jackson, Chapman, Navickas, Hardesty and Silbiger, YES. Motion passed 6-0.
CONSENT AGENDA
1. Does the Council accept the Minutes of Boards, Commissions, and Committees?
2. Will Council authorize the Mayor to sign the partition plat and deed restriction in preparation for
the sale of city-owned property on Westwood Street near Strawberry Lane?
3. Does the Council wish to approve the sale and subsequent transfer/assignment of rights of the
Unicom customer base on the Ashland Fiber Network to Jim Teece as required by the ISP contract?
4. Should Council approve the contract for the North Main/Scenic Park development project?
5. Will Council approve a resolution in support of an ODOT Transportation Enhancement grant in
the amount of $512,000 to construct sidewalks on Laurel Street?
6. Does the Council want to approve a resolution repealing and replacing Resolution 2008-05,
correcting for information omitted when an attachment page was not included?
7. Does the Council wish to deny a Liquor License Application from Michael Rozenfeld dba Fresh
Feast, LLC at 280 Hersey #6?
Councilor Jackson/Hardesty m/s to approve Consent Agenda. Voice Vote: all AYES. Motion passed 6-0.
PUBLIC HEARINGS
1. Should the Council award a portion of the 2008 Community Development Block Grant (CDBG)
Funds to the Fair Housing Council of Oregon, and direct staff to develop the 2008 Annual CDBG
Action Plan to identify proposed used for CDBG funds?
Public Hearinl! Opened: 7:32 p.m.
Housing Program Specialist Brandon Goldman presented the staff report and clarified the Community
Development Block Grant (CDBG) Program is a Federal program by which the City receives approximately
$200,000 per year. He explained that due to past carryover, the City has accumulated $356,000. He indicated
only one proposal was submitted to the City for use of these funds, and explained the Fair Housing Council of
Oregon has requested a $10,000 allocation.
Mr. Goldman commented on why the City received so few proposals and explained the main responses from
the affordable housing providers were: 1) they were already working on a number of other projects, or 2) they
were in the process of developing a project, but it had not reached the point that would allow them to apply for
the CDBG funds. Mr. Goldman explained in the coming year, the City will be required to expend at least
$139,000 of the CDBG funds in order to be in compliance, and noted the Council Communication outlines a
number of possible uses.
Mr. Goldman provided a brief explanation of the Fair Housing Council's proposal and stated their request is
for $10,000 to undertake fair housing counseling, education and enforcement within Ashland. He noted the
Housing Commission reviewed their proposal and both staff and the Commission are recommending the
Council award this funding to the Fair Housing Council of Oregon for that proposed use.
Public Hearinl! Closed: 7:39 p.m.
Councilor Hardesty/Hartzell m/s to award the Fair Housing Council of Oregon $10,000 in CDBG funds
to undertake fair housing counseling, education and enforcement within Ashland during the 2008
CDBG program year. Roll Call Vote: Councilors Chapman, Navickas, Silbiger, Hardesty, Hartzell
and Jackson, YES. Motion passed 6-0.
Councilor Jackson/Hardesty m/s that the remaining CDBG funds shall be made available to support
eligible affordable housing related activities such as land acquisition, public facility improvements,
ASHLAND CITY COUNCIL MEETING
APRIL I, 2008
PAGE 3 of7
and/or housing preservation in the 2008 Annual CDBG Action Plan. Roll Call Vote: Councilors
Chapman, Navickas, Silbiger, Hardesty, Hartzell and Jackson, YES. Motion passed 6-0.
Mr. Goldman clarified CDBG funds would not be eligible for use on the City's Lithia lot. He also clarified the
Housing Commission has been working on identifying regulatory barriers that could be impeding the
development of market rate apartments and affordable housing, and they have met with the Planning
Commission on this subject.
2. Will the Council authorize the increase of fees for the Ashland Community Center, Pioneer Hall,
and The Grove facilities to recover 50% of operational and maintenance expenses?
Parks & Recreations Superintendent Rachel Tiege explained the Parks & Recreation Department reviews fees
and charges related to all indoor and outdoor facilities as part of their annual budget process and noted the
Commission's goal of reaching a 50% recovery rate by implementing small increases each year. She stated the
Commission approved the fee adjustments outlined in the Council Communication at their February meeting
and requested Council approves the proposed fee adjustments for Pioneer Hall, the Community Center, and
The Grove.
Public Hearinl! Opened: 7:46 p.m.
Public Hearinl! Closed: 7:47 p.m.
Councilor Silbiger/Chapman mls to approve, on behalf of the Ashland Parks and Recreation
Commission, the recommended fee and policy schedule for indoor facilities at a cost recovery of 50%
beginning on July 1,2008. DISCUSSION: Councilor Navickas voiced his objections to raising the fees for
these facilities. Councilor Hartzell requested staff perform a cost of service tracking for next year's budget
discussion. Mayor Morrison noted the difficult budget year the City is facing and noted that although they
may not like to see these types of increases, they are necessary. Roll Call Vote: Councilor Hardesty,
Hartzell, Chapman, Jackson, and Silbiger, YES. Councilor Navickas, NO. Motion passed 5-1.
3. Does the Council wish to authorize a 9% rate increase for residential, commercial and medical
waste services by Ashland Sanitary and Recycling?
Management Analyst Ann Seltzer submitted telephone testimony from Gloria Aker into the record.
Ms. Seltzer explained the City has a franchise agreement with Ashland Sanitary & Recycling and noted the
City ordinance, which provides that Ashland Sanitary can petition the City Council to increase their rates. She
noted Ashland Sanitary's reasons for wanting the increase include: increasing fuel costs, increasing wages and
benefits, increasing liability insurance and workman compensation, and increasing health costs. Ms. Seltzer
stated only two rate increases have occurred since 1990 and noted Ashland Sanitary is requesting Council's
approval of a 9% increase.
Ashland Sanitary & Recycling owners Russ Chapman and Gary Rigotti came forward for Council questions.
Mr. Rigotti commented briefly on their pre-paid bags and sticker program, and noted Ashland is unique in that
the amount of tonnage to the Dry Creek Landfill went down by 3.1 % last year. He also clarified about 75% of
their customers are residential, and 25% commercial.
Public Hearinl! Opened: 8:05 p.m.
Oleta Watkins/215 Tolman Creek Road #4/Expressed the need for better clarity in regards to Ashland
Sanitary's recycling program and recommended better pick-up services for the recycling.
It was noted that citizens should contact Ashland Sanitary directly for additional information about their
programs.
ASHLAND CITY COUNCIL MEETING
APRIL I, 2008
PAGE 4 of7
Public Hearin2 Closed: 8:12 p.m.
Councilor Hartzell/Jackson mls to approve Resolution # 2008-07. DISCUSSION: Councilor Silbiger
noted the testimony submitted by Ms. Aker and noted this franchise only applies to customers within the
Ashland City limits. Councilor Navickas voiced his support for Ashland Sanitary's recycling incentive
programs and their sticker program. Roll Call Vote: Councilors Hardesty, Silbiger, Chapman, Hartzell,
Navickas and Jackson, YES. Motion passed 6-0.
PUBLIC FORUM
Dan Folliard/1032 Oak Knoll Drive/Shared his concern with ODOT's proposed Rest Area and Welcome
Center, specifically the use of Ashland's water and sewer systems. Mr. Folliard also spoke regarding the
accelerated speeds of vehicles coming down the mountain and stated the proposed location is at the bottom of
the highest pass on 1-5. He urged the Council to deny the water and sewer connections for ODOT and
requested there be a public discussion on this matter.
Allen Baker/1042 Oak Knoll Drive/Submitted a transcript of the Mayor's testimony before the County
Planning Commission regarding the ODOT Rest Area and Welcome Center. Mr. Baker voiced his
disagreement with the Mayor's statements that the Council had made a decision on this matter and that they
had accepted staff s recommendation. He argued that Council has not made a decision, but rather only held an
informational meeting, and voiced his displeasure that this inaccurate testimony was given.
Dennis Slattery/1405 Pinecrest Terrace/Invited Ashland residents to attend a Community Discussion, April
30, 2008, at the Historic Ashland Armory.
Mayor Morrison clarified the testimony he gave before the County Planning Commission and stated he stands
behind what he said. He noted a prior City Council made a decision several years ago to support this project
and stated there was consensus by the current Council at their recent meeting to support this project. City
Administrator Martha Bennett indicated there was a decision made by the Council in 1997 and then reaffirmed
a few years later in 2001. She clarified ODOT would not pay City SDCs, but they would pay a differential
utility rate, which is double the regular rate. She added staff would provide information to the Council on what
the water usage would be compared to that of an average household.
UNFINISHED BUSINESS
Mayor Morrison spoke regarding the motion the Council made at their last meeting to table the Siskiyou
Boulevard Safety item. He commented on parliamentary procedure and noted it would require a motion of the
Council to take this item "off the table".
Interim Public Works Director Jim Olson provided an update on the actions of the Traffic Safety Commission
and stated they are working on a request to ODOT to reduce the speed limit along Siskiyou Blvd, they are
installing the thermo-plastic rumble strips, and they are working on acquiring the pedestrian activated amber
beacons; however, this action may take a little longer to completed due to certain engineering requirements.
Mr. Olson noted one of the new recommendations from the Commission is to appoint an Ad Hoc Committee
to further study the safety issues on the campus section of Siskiyou Blvd, and the Committee would be
comprised on members from the Traffic Safety and Bicycle & Pedestrian Commissions, ODOT staff,
Southern Oregon University staff and students, and other interested parties.
Council briefly shared their comments on this issue. Councilor Hartzell commented on why this issue came
before the Council and voiced her interest in the work of the Traffic Safety Commission. She noted the
importance of dealing with the engineering in new and creative ways and voiced reservations about utilizing
ASHLAND CITY COUNCIL MEETING
APRIL 1, 2008
PAGE 5 of7
the same company that did the redesign. She also indicated that it was appropriate for this issue to come before
the Council due to the severity of the accident on Siskiyou Blvd. Councilor Jackson commented that they
should trust the work of the Traffic Safety Commission and noted her desire to send a clear and straight
forward signal that the Council is not trying to interfere with their work. Councilor Silbiger clarified the work
of the Traffic Safety Commission would continue if the motion dies on the table.
Colin Swales/461 Allison StreetINoted he is a member of the Traffic Safety Commission, but is speaking on
behalf of himself. Mr. Swales stated this Commission serves purely an advisory role and noted the
Commission members are amateurs and not professionals in this area. He questioned if the recommendations
of the Commission need to be ratified by the Council since they are in reference to a State highway and
recommended the Council formally support the recommendations to ensure that the Commission has the
authority to proceed with these issues.
Mayor Morrison commented that Siskiyou Blvd. is under City jurisdiction. City Attorney Richard Appicello
clarified the City Adminsitrator has the authority to delegate and take action on these issues without bringing
this before Council. City Administrator Martha Bennett added that typically staff will prepare an order
pertaining to a Traffic Safety Commission recommendation and send it over for her signature.
NEW AND MISCELLANEOUS BUSINESS
1. Does the Council have any feedback for staff about the proposed selection/interview process for
the Public Works Director?
City Administrator Martha Bennett commented on the conflicts with the proposed April 17-18 dates, and
recommended the interview process be rescheduled to April 24-25, 2008.
Human Resource Manager Tina Gray recapped the process for selecting the Public Works Director and
provided an explanation of the proposed 4-part process, which will include: a City tour, a department head
panel, an open house/reception that could include a televised presentation by each candidate, and a two-panel
interview process. Ms. Gray stated that staff needs direction on whether Council wishes to televise the open
house and asked if they agree with candidate presentations given at that time.
Council offered their opinions regarding the interview process proposed by staff. Councilor Hartzell voiced
her preference for the process used for the Police Chief. Councilors Silbiger and Jackson voiced support for
each candidate to give a 5-7 minute presentation at the open house. Councilor Hardesty questioned if they
would be able to ask the candidate questions at the end of their presentations. Ms. Bennett reminded the
Council of the constraints the City operates under and clarified they would have to ask the same questions of
each candidate.
Council voiced support for the process outlined by staff with the 5-7 minute presentations from each candidate.
Ms. Bennett indicated there would be comment cards available for the public to complete and noted the
televised portion would be rebroadcast on RVTV.
ORDINANCES. RESOLUTIONS AND CONTRACTS
1. Does the Council wish to approve second reading of a proposed Ordinance titled, "An Ordinance
amending the Ashland Municipal Code, Chapter 2.12, City Planning Commission"?
City Attorney Richard Appicello noted this is the second reading and read the title of the ordinance aloud.
Councilor Hardesty noted the email from Planning Commission Chair John Stromberg recommending the
language in Section 2.12.010 remain unchanged which would allow two members of the Planning
Commission to be non-residents of the City.
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ASHLAND CITY COUNCIL MEETING
APRIL I, 2008
PAGE 6 of7
Councilor Hardesty/Chapman mls to approve Ordinance #2950 with amendment to Section 2.12.010 to
state "two of the members may reside outside the City limits." DISCUSSION: Mr. Appicello read
Section 2.12.010 with the proposed amendment aloud. Councilor Navickas voiced his preference for all
Planning Commission members to reside within the City limits. Ms. Bennett clarified that because Councilor
Hardesty included the amendment as part of the motion to approve the ordinance, if the motion fails, the entire
ordinance fails. She suggested withdrawing the current motion and making two separate motions instead.
Councilors Hardesty and Chapman withdrew the motion.
Councilor Hardesty suggested at a minimum they consider including language that two members may reside
within the Urban Growth Boundary. She stated there are people who reside just outside the City limits that
have a lot invested in Ashland and care about this community. Councilor Hartzell noted the Planning
Commission is unique in terms of the authority and power it has, and expressed her discomfort with the
possibility of someone being appointed who does not have a strong attachment to the City.
Councilor Hardesty/Jackson mls to amend the Revised Planning Commission Powers and Duties
Ordinance, Section 2.12.010(2) to delete "within the Urban Growth Boundary (UGB)". DISCUSSION:
Councilor Chapman suggested they compromise by limiting it to one member instead of two. Mayor Morrison
offered his perspective and voiced his support limiting it to a certain mileage, such as requiring they reside
within 3 miles of the City limits. Support was voiced for amending the provision to not more than one
individual that lives within 3 miles of the City limits. Councilors Hardesty and Jackson withdrew motion.
Councilor Hardesty/Silbiger mls to amend Section 2.12.010 of the ordinance to read "not more than
one (1) of whom may reside within three-miles outside the City limits." Roll Call Vote: Councilors
Chapman, Silbiger, Jackson, Hartzell and Hardesty, YES. Councilor Navickas, NO. Motion passed 5-1.
Councilor Jackson/Hardesty mls to approve Ordinance #2950. DISCUSSION: Mr. Appicello read Section
2.12.010 with the approved change aloud. Roll Call Vote: Councilors Chapman, Navickas, Silbiger,
Jackson, Hartzell and Hardesty, YES. Motion passed 6-0.
2. Should the Council approve Second Reading of an Ordinance adopting ALUO Amendments,
including reading a new Section 112 "Delayed Effective Date" in full?
City Attorney Richard Appicello read the title of the ordinance aloud.
Colin Swales/461 Allison Street/Commented on the procedural changes for appeals to Council and stated the
proposed ordinance would shut down public participation and take away power from the Council.
Councilor Jackson/Silbiger mls to approve Ordinance #2951 as amended with the delayed effective
date. DISCUSSION: Councilor Hartzell suggested changing the time speakers get during an appeal to 5
minutes instead of 3.
Councilor Hartzell/Navickas mls to amend Section 105, 18.108.110(C) to read "ten (10) minutes for the
appellant, if different, and five (5) minutes for any other party who participated below." DISCUSSION:
Councilor Navickas voiced his support for this modification and suggested they limit citizens from using other
people's time. Councilor Chapman voiced his opposition to the amendment and noted the participants would
have already submitted written statements. Roll Call Vote: Councilors Silbiger, Hartzell, Jackson, Hardesty
and Navickas, YES. Councilor Chapman, NO. Motion passed 5-1.
Councilor Hardesty/Hartzell mls to amend ordinance to add that there be a mandatory review ofthis
procedure within three years of the effective date. DISUCSSION: Mr. Appicello indicated Section 113
could be added which would state "This ordinance shall be reviewed by the City Council three years from the
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ASHLAND CITY COUNCIL MEETING
APRIL I, 2008
PAGE 70f7
effective date of this ordinance." Roll Call Vote: Councilors Silbiger, Chapman, Hartzell, Jackson,
Hardesty and Navickas, YES. Motion passed 6-0.
Mr. Appicello read Section 105, Paragraph C as amended aloud.
Roll Call Vote on Ordinance as amended: Councilors Silbiger, Chapman, Jackson and Hardesty, YES.
Councilors Hartzell and Navickas, NO. Motion passed 4-2.
3. Should the City Council declare and emergency and unanimously adopt three ordinances titled,
"An Ordinance relating to nuisances, amending code section 9.08.180 concerning distribution of
written materials declaring an emergency", "An Ordinance relating to solicitation, requiring no
trespassing signs, limiting solicitation hours, and repealing code chapter 6.24 concerning peddlers,
and declaring and emergency", and "An Ordinance relating to public parks, repealing Code
Sections 10.68.050, 10.68.070 and 10.68.160 and declaring and emergency"?
David Berger/575 Auburn Street/Suggested alternate language for 6.24.030 which provides for criminal
trespass and suggested the ordinance be amended to read "a person that enters private property posted with a
clearly visible no solicitation sign..." or "a person who enters private property where a clearly visible no
solicitation sign is posted." He also recommended they clarifY which entities are included in the language "not
for profit organization fundraising."
Councilor Navickas stated he did not support moving these ordinances forward with the emergency clause.
City Administrator Martha Bennett explained the consequences of delaying the effective dates. She stated if
these were handled as normal ordinances and first reading was approved tonight, the earliest the ordinances
could be effective is May 15,2008. She stated the reason staff recommended an emergency was because
ballots for the May election are expected to be circulated the first week of May and staff anticipates there will
be door-to-door campaigning. She stated the City currently has an illegal ordinance on the books and staff
would prefer to resolve this conflict prior to the campaign season. Mr. Appicello clarified the vote has to be
unanimous in order to adopt an emergency ordinance.
Mr. Appicello read the proposed ordinance relating to Section 9.08.180 aloud.
Councilor Hartzell/Hardesty mls to declare an emergency for the ordinance related to nuisances. Roll
Call Vote: Councilors Hartzell, Jackson, Navickas, Hardesty, Chapman and Silbiger, YES. Motion
passed 6-0.
Councilor Hartzell/Jackson mls to approve first and second reading and adopt Ordinance #2949. Roll
Call Vote: Councilors Hartzell, Jackson, Navickas, Hardesty, Chapman and Silbiger, YES. Motion
passed 6-0.
It was announced that the remaining two ordinances would come back to Council at their next meeting.
ADJOURNMENT
Meeting adjourned at 10:28 p.m.
Barbara Christensen, City Recorder
John W. Morrison, Mayor
CITY OF
ASHLAND
Council Communication
Meeting Date:
Department:
Secondary Dept.:
Approval:
Presentation of Ragland Award
April 15, 2008 Primary Staff Contact:
Administration E-Mail:
nla Secondary Contact:
Martha Bennet Estimated Time:
Diana Shiplet
shipletd@ashalnd.or.us
Mayor Morrison
5 Minutes
Question:
N/A. Presentation of annual Ragland Award only.
Staff Recommendation:
N/A.
Background:
In an effort to recognize the contribution of public sector volunteers, each year the Mayor and City
Council present an annual community service award in memory of James M. Ragland. Through Jim's
involvement in numerous public sector volunteer efforts, he contributed significantly to the physical
and social fabric of the community that we enjoy today.
A committee of the Mayor and Council judges the nominations and decides on the annual award
winner. Criteria is based on public sector volunteer services performed, length of service, absence of
adequate recognition in the past, and any other attributes the nominee may have that should be
considered. Consideration is also given to people who volunteer hours beyond their regular work day
to perform a service that benefits the community.
This year, nine deserving individuals or groups were nominated for the James M. Ragland Memorial
V olunteer Spirit Community Service Award;
1) Amy Amrhein - for work on the Ashland School Board, the Coalition for School Funding Now, the
Ashland Schools Coalition and the Soroptimist International of Ashland.
2) City of Ashland CERT Program - for providing a strong foundation for appropriate and organized
volunteer disaster response.
3) Mark Mahaljevich - for serving over 5,000 hours to search and rescue with Jackson County.
4) Ralph Neuman - for meeting with seniors at the Ashland Senior Center to provide confidential,
uniform, and objective health insurance assistance.
5) Keith Massie - for assistance with Neighborhood Emergency Response Teams, as a member of the
Traffic Safety Commission, as a member of the Ashland School Board, for serving on the Charter
Review Committee, and for serving as President of the Oregon and SW Washington Chapter of
URISA (Urban and Regional Information Systems Association).
6) Delores Marx - for work as the Oregon Stage Works box office manager, Schneider museum
receptionist, usher at the Cabaret, volunteer at OSF, board member of RSVP, volunteer at Taste of
Ashland, member of the Friends of the Library board, and volunteer at the Empty Bowls Project
Page 1 of2
041508 Ragland Award.doc
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CITY OF
ASHLAND
7) Pam Vavra - for actively working on the campaign to pass the Library levy and for serving as chair
of the current Citizens' Library Advisory Committee.
8) Terry Skibby - for continued work documenting the history of Ashland through photography.
9) Jim Kidd - for chairing the organization committee for the 4th of July Parade and festivities and
volunteering with the Chamber Greeters.
Related City Policies:
None.
Council Options:
None.
Potential Motions:
None.
Attachments:
None.
Page 2 of2
041508 Ragland Award.doc
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CITY OF
ASHLAND
ASHLAND HISTORIC COMMISSION
Regular Meeting Minutes
February 6, 2008
Community Development/Engineering Services Building - 51 Winburn Way - Siskiyou Room
Historic Commissioners Present: Dale Shostrom, Henry Baker, Allison Renwick, Keith Swink, Alex Krach,
Sam Whitford, Tom Giordano
Absent Commission Members: Terry Skibby, James Watkins
Council Liaison: Eric Navickas, Absent
Hiah School Liaison: None Appointed
SOU Liaison: None Appointed
Staff Present: Planner: Angela Barry; Clerical: Billie Boswell
CALL TO ORDER - REGULAR MEETING
At 7:05 pm, Chairman Shostrom called the Historic Commission meeting to order.
APPROVAL OF MINUTES
Mr. Krach asked that the words "a little" be removed from the Carole Wheeldon Memorial paragraph to make it
clearer that the Commissioners felt the design was too rustic. Mr. Whitford made a motion to approve the January
2, 2008 minutes as revised and it was seconded by Mr. Swink. Approval was unanimous.
PUBLIC FORUM: Tom Phillips, President of the Siskiyou Woodcraft Guild explained the concept of the Carole
Wheeldon Memorial bench to the Historic Commissioners. The plan was to use local granite and either redwood
or cedar recycled from local sites. Ms. Midge Thierolf said Carole preferred organic materials. They asked if the
concept would be acceptable to the Historic Commission. Chairman Shostrom said the location is the southern
gateway to the downtown historic district and would need to reflect that distinction. Ms. Renwick felt the design
should be more refined and classical. Most of the Commissioners felt the site plan presented was not scaled and
detailed enough nor were the sketches of the bench clear enough to understand the design being proposed. Mr.
Giordano also suggested photos of the area would also be helpful. Mr. Swink said it would be acceptable to use
natural materials and Mr. Krach stated that it was important to reflect on the historic nature of the creation of that
corridor and use that as an inspiration for the design.
DISCUSSION ITEM
A. Parks Department Archive Project - Parks Director, Don Robertson said the Parks Department had several
hundred boxes of stuff in their basement that they are going through and documenting. He shared several
examples of historic documents and items they had found dating back to as early as 1912 such as a letter
from Jesse Winburn agreeing to provide the City of Ashland with 2 swans and some trash cans for Lithia
Park. Mr. Robertson wanted information from the Historic Commission on what should be done with items
the Parks Department does not have to keep. He offered to let the Commissioners tour the basement to see
all that was there. Chairman Shostrom stated the Southern Oregon Historic Society might be interested and
suggested the Commissioners discuss some options later after the Public Hearings were done.
Ashland Historic Commission Minutes
3/31/2008
CITY OF
ASHLAND
PUBLIC HEARING:
A. PLANNING ACTION: PA2008-00069
SUBJECT PROPERTY: 542 A Street
OWNER/APPLICANT: David Gremmels I Carlos Delgado
DESCRIPTION: Request for a modification of a previous Site Review approval (PA #2007-01400). The
modification requested is a proposed increase to the size of the shed structure at the rear of the property. The
existing shed was originally proposed to be reduced from its current size, 378 square feet to 125 square feet;
the applicant has requested that the shed be reduced in size by 48 square feet. COMPREHENSIVE PLAN
DESIGNATION: Employment; ZONING: E-1; ASSESSOR'S MAP #: 39 1 E 09AB; TAX LOT: 5400
Ms. Barry explained the modification was to increase the size of the rear shed structure. Chairman Shostrom
confirmed that the exterior materials would remain the same. The business owner, Jared Renni explained the
shed would house the coffee roaster.
There being no one in the audience wishing to speak, the public hearing was closed.
Mr. Giordano moved that the Historic Commission recommend approval of the modification as presented. It
was seconded by Mr. Baker and approved unanimously.
B. PLANNING ACTION: PA2007-01940
SUBJECT PROPERTY: 172 Skidmore St.
APPLICANT: Urban Development Services, LLC
DESCRIPTION: Request for a Conditional Use Permit and Site Review to construct two bathroom
additions totaling 115 square feet within the required setback to a historic, legal non-conforming multi-
family residential development located at 172 Skidmore Street. The application includes a request for
a Variance to the requirement of Section 18.92.070 that the off-street parking be paved and an
Administrative Variance to Site Design and Use Standards to allow for parking between the building
and the street. COMPREHENSIVE PLAN DESIGNATION: High Density Residential; ZONING: R-3-;
ASSESSOR'S MAP #: 391 E05DD; TAX LOT: 1000
Ms. Barry explained that the existing building (unit 7) was only three feet from the property line. This non-
conformity remains the same on the bath addition. Mr. Knox said the rentals have been in existence since the
40's and did not have their own bathrooms. The tenants used a common bath in the main house. This
application would add an additional 50 sq. ft and 65 sq ft to units 8 and 7 respectively. Not paving the parking
area would protect the existing trees. The owner, James Beard stated the neighbors were in support of the
changes.
There being no one in the audience wishing to speak, the public hearing was closed.
Mr. Giordano moved that the Historic Commission recommend approval of the action as presented. It was
seconded by Mr. Baker and approved unanimously.
C. PLANNING ACTION #: PA-2007-01941
SUBJECT PROPERTY: 1070 Tolman Creek Rd
APPLICANT: OgdenRoemerWilkerson Architecture AlA
DESCRIPTION: A request for Site Review approval to construct an approximately 52,163 square foot
elementary school on the Bellview School site located at 1070 Tolman Creek Road. The application proposes
partial demolition of the existing buildings and construction of a new 42,678 square foot elementary school
facility. The 9,485 square foot original Bellview School building (circa 1929) is to be retained and renovated
as part of the proposal. Also included are requests for a Variance to the required number of bicycle parking
spaces to allow 33 bicycle parking spaces where 68 spaces are required; and Tree Removal Permits to
remove three Oak trees and one Sequoia greater than 18-inches in diameter at breast height (d.b.h.). The
Ashland Historic Commission Minutes
3/31/2008
2
'" I
CITY OF
ASHLAND
application includes the removal of six smaller trees; because these six trees are less than 18-inches (d.b.h.)
and located on public school property they do not require Tree Removal Permits. [The Planning Director has
determined the proposal is not subject to the Development Standards for Floodplain Corridor Lands because
the applicants have provided a survey establishing the floodplain boundary as outside of the proposed area of
disturbance.] Map & Tax Lots: 39 1 E 14 CA Tax Lot #4700; Zoning: R-1-5; Comprehensive Plan Designation:
Single Family Residential
David Wilkerson, from ORW Architecture, reviewed the design details they had added to the plans including
windows on the back of the original building as requested by the Historic Commission. He stated that they
had withdrawn their request to modify the bike parking spaces. Chairman Shostrom said the detail drawings
were too small and the information given was insufficient. He requested a minimum of %" scale on the
details. Mr. Krach was concerned about the transition between the old structure and the new proposed
structure stating it appeared as an anonymous box. Mr. Giordano suggested that a simple design would
make the original structure stand out more. Chairman Shostrom said the preliminary drawings showed more
windows and an entry tower that broke up the flat box. Juli Di Chiro explained that the budget was not
sufficient to for those details. Mr. Wilkerson said they could look into enhancing the cornice detail and use
color to enhance the transition and help the old relate more to the new.
Mr. Giordano made a motion to recommend approval of the Bellview school construction with the following
design recommendations:
. The 1929 school building is separated from the new classrooms by a central building mass, which
includes the gym, cafeteria, and kitchen. The Historic Commission has concerns about the connection
and architectural transitions between the historic school and this central mass, as well as concerns
about the bulk of this central portion of the building. This central mass is composed of three stepped
volumes, built of very plain tilt up concrete panel construction. The original of schematic drawings
depicted a number of successful transition details that have been eliminated for budget considerations.
. The Commission strongly recommends that the architectural team study this central volume to
downplay the large mass and enhance the historic connection to the old through the use of
architectural embellishments details, and the use of color.
NEW BUSINESS:
A. Historic Preservation Week - May 11-17, 2008 - Ms. Boswell reported that the nomination form had
been posted to the City of Ashland website and would be sent out in the utility bills during February. The
potential nomination list will be completed and reviewed at the March 5th meeting and will be divided up
and assigned out to each Commissioner. The Historic Commissioners agreed to meet at 5:30 pm before
the April 2nd meeting to finalize the winners.
OLD BUSINESS
A. Review Board Schedule - Mr. Whitford announced he would not be able to attend the March Commission
meeting.
Februa
Februa
Februa
Februa
March 6
Ashland Historic Commission Minutes
3/31/2008
3
CITY OF
ASHLAND
B. Proiect Assionments For Plannino Actions - 172 Skidmore was assigned to Mr. Swink. Mr. Swink questioned
why 520 Fairview was no longer on the list. (Subsequent research showed 520 Fairview had been finalled)
P A #2004-138
PL#2005-01226
PL#2005-0 1674
PL#2005-02105
PL#2005-01307
P A#2006-00453
P A#2006-00612
P A#2006-0 1999
P A#2007 -00398
P A#2007 -00798
PA#2007-00579
P A#2007 -01400
PA-2007 -01939
PA-2007-01941
PA-2007-01940
Swink
Shostrom
Skibb
Giordano/Baker
Shostrom
Swink
Shostrom/Giordano
Krach
Whitford
Watkins
Baker
Skibb
Renwick
Shostrom,Krach,Swink
Swink
C. Ashland School District - (see PA-2007-01941, 1070 Tolman Creek Rd - Bellview School project above)
D. Lithia Sprinos National Reoister Nomination -
E. Sinole Familv Residential Desion Standards - No report
F. Co-Sponsorship with Conservation Commission for Fall Workshop - No report
DISCUSSION ITEMS - CLG Grant -Ms. Barry explained that the application form for the next CLG grant was due.
The Commissioners discussed using part of the money to develop a management plan for Lithia Springs. Mr.
Giordano asked if part of the money could be used for the Parks Department archive project. Ms. Barry said she
would look into it to see if it would qualify.
The Commissioners discussed meeting with Mr. Robertson to view the Parks archives sometime in the next week
or so. Mr. Whitford agreed to contact Jay Leighton and Carol Samuelson to see if they could give guidance on
what to do with the archive objects. It was also suggested that Terry Skibby may be interested in heading up a
sub-committee to follow through with the project.
ANNOUNCEMENTS
The next Historic Commission meeting will be on March 5, 2008 at 7:00 pm in the Siskiyou Room.
ADJOURNMENT
It was the unanimous decision of the Commission to adjourn the meeting at 9:35 p.rn.
Ashland Historic Commission Minutes
3/31/2008
4
CITY OF
ASHLAND
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MARCH 11, 2008
MINUTES
1. CALL TO ORDER
Chair John Stromberg called the meeting to order at 7:05 p.m. at the Ashland Civic Center, 1175 E. Main Street, Ashland, OR.
Commissioners Present: Council Liaison:
John Stromberg, Chair Cate Hartzell, Council Liaison, absent due to quasi-
Dave Dotterrer iudicial items
Michael Dawkins
Mike Morris Staff Present::
John Fields Bill Molnar, Community Development Director
Pam Marsh Derek Severson, Associate Planner
Melanie Mindlin Richard Appicello, City Attorney
Absent Member: Tom Dimitre, excused Sue Yates, Executive Secretarv
2. APPROVAL OF AGENDA
Stromberg said the ftrst item of business after Public Forum will be to adopt the change to the Planning Commission Rules.
It was announced at the Hearings Board that Planning Action 2008-00182, 500 Strawberry Lane, would be heard at tonight's
meeting. Affected property owners and interested parties were contacted by phone and e-mail. The hearing is scheduled as the
second public hearing this evening.
Fields/Dotterrer m/s to approve the agenda. Voice Vote: Approved.
3. ANNOUNCEMENTS
Molnar announced the Council will be deliberating on the Land Use Ordinance amendments at a special study session on
Monday, March 17, 2008.
The next two public workshops for the Croman Mill Redevelopment site will be held Wednesday and Thursday, March 19th
and 20th at the Bellview Grange at 7:00 p.rn. Both are general meetings open to the public, however, on Thursday the Planning
Commission and City Council have been invited to be ftrst to ask questions of the consultants.
4.
CONSENT AGENDA
a. Approval of Minutes:
February 12, 2008 Planning Commission Minutes
February 26, 2008 Planning Commission Study Session Minutes
MindlinIDotterrer m/s to approve the consent agenda. Voice Vote: Approved.
5. PUBLIC FORUM - No one came forth to speak.
6. TYPE II PUBLIC HEARINGS
a. PLANNING ACTION: 2008-00053
SUBJECT PROPERTY: 201 South Mountain Avenue
APPLICANT: Ogden Roemer Wilkerson Architecture AlA
DESCRIPTION: Request for Site Review approval to construct an approximately 19,375 square foot auxiliary gym and music suite
addition on the Ashland High School campus located at 201 South Mountain Avenue. The application proposes demolition of the
existing 10,800 square foot auxiliary gym building and of the 5,600 square foot music suite; renovation of the 22,024 square foot
main gym building; and a reconfiguration of the parking area located to the east of the existing gym building. The net increase in
building area is 2,975 square feet. The application also includes a request for a Variance to the required sideyard setback along
South Mountain Avenue; the applicants propose to construct a ramp, stairs and landings to the property line where a minimum
ten-foot sideyard setback is required.
Ex Parte Contact/Bias/Conflict of Interest/Site Visit
Marsh walked through the campus a few times since the last meeting. Dotterrer and Fields had a site visit but no ex parte
contacts. Morris attended a couple of basketball games in the gym since the last meeting. Dawkins has run through the area
".' I
since the last meeting, but had no ex parte contacts. Mindlin and Stromberg had no ex parte contacts. Stromberg viewed the
existing building from S. Mountain Avenue.
There were no challenges of bias or conflict of interest.
STAFF REPORT
Severson reviewed the application and items from last month. The existing parking situation is an item that stood out to Staff.
The Site Review Chapter looks at bringing a non-conforming situation (parking) into conformance proportionate to the
building addition. The building addition is relatively small at 1.5 percent. The applicants have argued and Staff concurs that
by reconfiguring the parking area to meet standards, by improving the landscaping, and the presentation of the building to the
street, Staffs concerns have been met. The Staff Report discusses the amount of existing parking being less than the amount
needed for the stadium and gym, however the use is not being intensified and there is no increase in parking demand so Staff is
not requiring anything additional to address the parking.
Severson suggested removing Condition 4 requiring the stadium and gym not be used concurrently. However, Staff wouldn't
want to preclude having a gym class in the gym and PE class on the stadium field. Is there a way to avoid conflicting peak
demand situations while still allowing the facilities to be used?
The applicants submitted a site circulation plan since last month. They are showing accessible routes coming from the
reconfigured parking area, bike access, additional bike parking, secondary and primary entries. They are proposing landscape
upgrades including trees along Mountain A venue.
Severson would also recommend removal of Condition 8E (duplicates 7G). With those changes, Staff would recommend
approval with the attached Conditions.
Stromberg noted that there was an evidentiary public hearing held on February 12,2008.
PUBLIC HEARING
Ken Ogden, Ogden Roemer Wilkerson Architecture, AlA, 2950 Barnett Road, Medford, OR 97504, stated the design came
after several months of intensive input from teachers, administrators and community members. Ogden discussed all of the
positive aspects of the application and how they feel they achieved spaces that exemplify and are conducive to the educational
process.
JULI DICHIRO, Superintendent of Schools, 885 Siskiyou Boulevard, reiterated Ogden's comments. One of the criteria for the
architects was to make the current gym a better educational space as well as a great place to see a game. The goal of the PE
program is to promote lifelong fitness. She re-emphasized the amount of public input they have had throughout the process.
DiChiro added that they would feel comfortable not exceeding the capacity (3000 people) of the stadium with any combined
usages. Currently, the stadium is used about five times a year for football games. If a turf field replaces the football field in the
future, there would be a lot more use by community groups and high school functions. She could envision a Pop Warner
football game going on at the same time as a play in the theater. She feels comfortable assuring the Commission that they
would not exceed the stadium capacity they have now. They would like the flexibility to use a variety of venues as long as the
capacity limit is not exceeded.
Marsh asked if the bus parking would be left right in front of the new door on Mountain A venue. DiChiro said they could use
the bus loop closer to the Administration Building. Marsh expected that a lot of the drop-off and pick-up would happen on
Mountain A venue in front of the new door. Are the three parking spaces adequate for the drop-off and pick-up? Ogden said
they haven't had any input from the Staff. The campus entrance will be retained.
JEFF SCHLECT, 489 Friendship Street, Principal of Ashland High School, said he would like the buses to be parked further down
the street (north) with pick up and drop off in front ofthe new Mountain Avenue space.
Schlect added that even with the combined theater and gym activities, they have not been anywhere near capacity. Typically,
only the home football games would meet capacity. He assured the Commission they would not schedule anything on those
days.
KATE KENNEDY, 495 Poplar, teacher at AHS, said she is interested in the front entrance too. She thinks it will be helpful being
able to have people enter the building on both sides.
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
MARCH 11,2008
2
Questions of Staff - There were no questions.
Rebuttal - No comment.
Stromberg closed the public hearing and the record.
Staff Comment - Molnar said, though the Staff Report can be dry as they try to identify applicable standards, Staff is excited
about this project and believes it exemplifies the pride the community has in their academic and civic institutions. He
commended the applicant, their team and community for putting forth a design for this building that it long deserved. It meets
the community standards for orienting it toward the street as well as the internal parts of the campus, and is a going to be a
great asset for many years to come. This is a design that has taken into account the City standards as well as the community
process.
COMMISSIONERS' DELIBERATIONS AND DECISION
It was agreed that Condition 4 and 8E should be removed.
Marsh suggested a Condition 8E that the applicant shall present a plan for pick-up and drop-off on the Mountain Avenue
frontage prior to occupancy. She would like something submitted to Staff before the building is used that says how the pick-up
and drop-off will be used and where the buses are going to park. Molnar said it is part of "adequate transportation."
Morris has an issue with maintenance of the landscaping. He thinks that Condition 7D would cover it, but wanted to bring it
up as a concern. Dawkins agreed. Molnar said there is a standard in the Site Review Chapter that all landscaping be
maintained in accordance with the applicant's plan. The Commissioners agreed that a Condition should be added to re-state
the landscape maintenance requirement.
Dottorrer/Morris mls to approve 2008-00053 with the removal of Condition 4 and Condition 8E. Add a Condition that the plan for
pick-up and drop-off on Mountain Avenue be provided for Staff review and approval prior to occupancy. Add a Condition 7D-4 that
landscaping be installed prior to occupancy and maintained in perpetuity.
Adoption of Findinas
DotterrerlMorris mls to approve the findings for PA2008-00053 with the removal of Condition 4 and 8E and in the inclusion of the
new 8E (circulation) and the condition on landscape maintenance.
b. PLANNING ACTION: 2008-00182
SUBJECT PROPERTY: 500 Strawberry Lane
APPLICANT: McLellan, Robert & Laura
DESCRIPTION: Request for Outline Plan Approval to allow a six-lot, five-unit subdivision under the Performance Standards
Options Chapter for the property located at 500 Strawberry Lane. The application also requests a Physical & Environmental
Constraints Review Permit for Development of Hillside Lands, a Tree Removal Permit to remove 13 trees six-inches in diameter at
breast height (d.b.h.) or larger, and an Exception to Street Standards to allow the applicants to end street improvements at the
driveway of Lot 5 rather than extending them to the southern boundary of the project.
Ex Parte Contact/BiaslConflict of Interest/Site Visit
Marsh, Morris, Dawkins and Stromberg were a part of a site visit with Staff. Morris built a house for the current owners and
worked for the Shostrom Brothers three or four years ago. Dawkins has been a friend of a neighboring property owner, Karen
Darling, for 20 years. He runs in the area frequently and has talks with Darling about the development in her area. He called
her to find out if she had signed off on all the items in the packet. She left a message for Dawkins that she was resigned to the
fact that it was going to be developed. He's comfortable with that and thinks his bias has been remedied. Mindlin had a site
visit on her own, and walked the pedestrian trail on the property. Dotterrer and Fields had no site visit or ex parte contact.
Appicello asked if Morris and Dawkins are prejudice or if they have pre-judged this application based upon their prior contacts
or involvement, and can they make the decision based upon the facts as applied to the law in this application? Morris said he
could and Dawkins agreed
There were no challenges of bias or conflict of interest.
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
MARCH 11, 2008
3
STAFF REPORT
Severson showed an aerial photo of the site containing the six lots. He reviewed the application as outlined in the Staff Report.
The applicants are proposing to create six lots, five of which would contain homes. They are proposing to move the existing
gate at the end ofHitt Road 30 to 40 feet to the south to accommodate a driveway. The applicants are proposing an Exception
to Streets Standards to not improve the Hitt Road right-of-way to full City street standards all the way to the south property
line. The applicant is also proposing an elevation height limit that the applicant will explain to the Commissioners.
Staff had two issues with the application. The application seems fairly straight-forward in terms of the subdivision in that the
density of the site is not being exceeded. They are not requesting any kind of density bonus. The lots are generally larger than
the minimum size. The applicants, of their own accord, identified Lot 6 on the steepest portion of the property to preserve in
open space as commonly owned area to protect it from further development because of the slope.
The applicants had proposed some solar envelopes in designing the project. (See pages 4 and 5 of the Staff Report.) Some of
the solar access envelopes may exceed the requirements for one or potentially two of their lots. Staff did not believe the
ordinance gives leeway to do that without requesting a Solar Variance. Severson has included a Condition to state: "That all
the lots will be subject to solar access standard "A" unless the applicant either provides evidence that they have a downward
trending slope to the north of more than 15 percent (subject to Class "8") or that they request a Variance at the time of Final
Plan approval.
The houses have been staggered and they have tried to minimize tree removal and driveway slopes, etc.
Another item for discussion is the Exception to Street Standards request. The applicants are proposing to remove the existing
gate and place it about 30 to 40 feet up the road where they would install a driveway apron. Any necessary improvements up
to the driveway would be completed, transitioning the street and sidewalk to the driveway. Beyond the driveway, the
applicants are proposing to have the gate and no further improvements. The gate really restricts the use of the road to strictly
vehicle access to the City owned water tower above. There are some fairly steep cut slopes along the road currently.
Installation of further street improvements and sidewalk would necessitate significant impacts to that those areas when the
applicants are trying to protect them from development with the sixth open space lot.
Morris was questioned the slope of Lot 6 (referring to it as a "tract"). Severson explained that outright open space is required
on developments ofless than ten units. Severson said the applicants could have potentially sought a density bonus to get an
additional lot, but chose not to. The applicant has recognized that the steep slopes are a significant natural feature that they
would like to see preserved.
Molnar said he recalled when Park Estates was developed on upper Morton, there were a few tracts that were unbuildable and
they put them in open space. Generally, there are costs associated with fuel management over time and the tracts are put into
common area in order to distribute the costs among home owners.
Severson said further development of other lots in the area would be to the south and would be severely limited due to the
hillside grades.
Marsh asked where the Dimino property is located. Severson said they live directly across from Lot 1 at the intersection of
Strawberry and Hitt Road.
PUBLIC HEARING
MARK KNOX, 700 MISTLETOE ROAD, Suite 204, introduced his clients, LAURA AND ROBERT MCLENNAN, LAURIE SAGER,
Landscape Architect, and the rest of his team, Mark Amhrein, Geotechnical Engineer, and Mark Kamaranth, Civil Engineer.
Knox said they started with the following goals: 1) To create a subdivision that could be seen as a positive hillside
development that meets the intent of the Hillside Ordinance, 2) what mistakes did others make in the neighborhood that they
could improve upon, and 3) to create a subdivision that does not impactthe existing neighborhood or each other.
Stromberg asked if they disagreed with anything Staff brought up. Knox said they are basically on the same page.
Knox said the applicants are proposing an average height of homes of about 28 feet or 25 percent less than what is required.
They have capped the houses below each house from the houses above. They have tried to tone down the massive rooflines,
hopefully make a more horizontal profile. They reduced the density, added some deed restrictions that were not required.
They have addressed light and glare, the use of glaring materials and sprinklers.
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
MARCH 11,2008
4
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Knox explained how they have increased the setbacks significantly. The zoning has a 20 foot front yard setback, five foot side
yard and ten foot rear yard setback. The setbacks range from 24 to 40 feet in order to retain the views for the neighbors.
The Tree Preservation plan shows the building envelopes have been curbed all around the significant trees. Of the 72 trees
over six inches in diameter, they will remove 13. The ordinance says if you show a tree in an envelope, you are supposed to
say you are going to remove it. They are not, however, planning to remove any trees. They have tried to provide enough
flexibility within the envelopes that they hope future homeowners/contractors will find ways to work around the trees. The
only time trees will be removed, is if a property owner proposes to move a tree because their home is located in the envelope
area and then they will have the option to do so.
Knox said the caps on the heights are somewhat self-imposed. They needed to know where the driveways would be cut and
where they would end up. They wanted to make sure they were not creating an engineering nightmare or an impossible
situation where they couldn't meet the requirements. The desire is not to have happen what happened at 360 Strawberry.
They have agreed to reduce additional fuels in the area. They have a plan approved by the Fire Dept.
Solar Access
They are basing everything on the location of the property line. The setback on the side of Lot 2 is showing a 30 foot setback.
They plan to move the building envelope ten more feet, using Standard A, and giving the property owner more flexibility,
perhaps forcing more earth disturbance.
Lot Coverage
The applicants are proposing 20 percent lot coverage based upon the entire property including the open space. Some lots may
be over and some under. They are asking for the additional coverage to go to other lots. For example, recognizing one of the
neighbor's (Darling) needs, the envelope will be pulled way back and the driveway will create more lot coverage.
Knox realizes that a neighboring property owner, Mrs. Dimino, has a couple of issues. The gate at the driveway is hugging the
edge of the driveway. The applicant is proposing moving the gate an additional 20 to 25 feet up the road to allow for cars to
turn around or park and not block the driveway.
Marsh asked Knox to respond regarding the Building 1 envelope. By compensating for Mrs. Darling's property, it pushes the
building envelope within ten feet ofHitt Road. Ten feet is a much smaller setback than anyplace else in this area. Knox said
the lot is a half acre and is still big enough to accommodate all sorts of designs and shapes of houses. They would not have a
problem if the Planning Commission would like to adjust the setback.
Sager said she did a site visit with Jessie Blue, building designer that came up with the conceptual buildings for the site.
Building envelope 1 is a gorgeous place for a home. It did not feel to her like the home would be sitting on a precipice.
PUBLIC COMMENT
CATHERINE DIMINO, 423 Strawberry Lane. Mrs. Dimino is using Lou Dimino's five minutes to speak. She submitted written
materials that were distributed to the Commissioners. She said the building envelopes are too restricted. In general, the larger
the building is, the more creativity the owners will have to build a more interesting design. A smaller envelope will restrict that
ability.
Dimino believes it is unnecessary to give the various lots larger lot coverage. There is plenty of room to adjust the lines. She
said the ordinance states 20 percent lot coverage for the lot, not the project.
She mentioned moving the gate. There are always people parking on the common driveway for Strawberry Meadows that
won't be able to park there once it is developed.
Dimino is primarily concerned with Lot 1. The conceptual design pushes the design closer to Hitt Road. She would like to see
the envelope along Hitt be moved to the West and a reduction in lot coverage. If the envelope is expanded, she doesn't
necessarily mean she wants any trees removed.
Lou Dimino said the sidewalk should be extended to the new gate location and a small distance beyond because people use this
for passage for hiking and it is always difficult to get around the gate.
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
MARCH 11,2008
5
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ALEX KNECHT, 181 Birdsong Lane, stated he was a participant in the development of Strawberry Meadows. He does not oppose
the development. He said a trail skirts the applicant's property and it is well used. He suggested a trail from a part of the
property up to Hitt Road (approximately 50 feet) for those that don't want to hike up a very steep trail.
Since developing his property, Knecht believes the applicant is smart in trying to establish the 20 percent lot coverage from the
beginning.
Questions of Staff
Dotterrer asked what the ordinance says regarding the 20 percent lot coverage for the entire property. Molnar read a portion of
the definition of Lot Coverage. In practice, it has been an option for a development early on to look at the coverage of an
entire site. Quail Haven is an example that calculated lot coverage based on the entire parcel. Molnar said it is important to
look at the Purpose of the Performance Standards. There could be a situation where clustering of homes might be fine, or it
might be less appropriate based on the development pattern in the neighborhood.
Severson asked the applicant has given a square footage allocation to each lot showing total coverage of the subdivision is 20
percent at Final Plan submittal.
Dotterrer asked what the argument is against making the building envelopes as large as possible. Molnar said in hillside areas
where there is a concern for reducing the impact on trees, steep slopes, increasing driveway cuts, etc., it is more desirable to
have a smaller building envelope. With regard to Lot 1, the main issue would be protecting trees in the area. It seems the
applicant has worked with an adjoining neighbor to try to move the envelope. Molnar said the establishment of the building
envelope generally falls under review of the natural features of the site. Has the applicant adequately preserved those? One
way is by fine tuning of the placement of the envelopes. In this case, it seems there is some flexibility with moving the
envelope on Lot 1 and a finding can still be made.
Severson said the height elevation limit of Lot 5, is misstated on the February 19th submittal. He believes the finished floor
level is 2,449 feet, not 2,443 feet. He would like the applicant to comment
Dawkins/Fields m/s to extend the meeting to 10:00 p.m. Voice Vote: Approved.
Molnar said if the Commission believes it is an issue, they might want to find out how the applicant is planning to
accommodate guest parking. Stromberg noted the public hearing is still open and it might be advisable to give people an
opportunity respond to this potentially new information.
Fields asked if the access to Lot I committed to how it is shown on the subdivision plan. Severson said he believes the slopes
are upwards of 35 percent for the road cut. It would be a bigger disturbance than following the contours and would have to be
35 feet from the intersection.
Marsh wondered if there is anyplace for hikers to park. Molnar thought Hitt Road is 20 feet wide. If it becomes problematic
and a concern of the Fire Department and people are parking on a 20 foot wide street, there could be a request for No Parking
SIgns.
Molnar said the remainder of the street past the gate has to be installed to City street standard that might allow some space for
on-street parking. He is not certain if that deals with the issue. It's fair to look at a better option. If the majority of the
Commission believes guest parking has not been addressed to their satisfaction to approve the Exception, they can ask for
additional information. There might be allowances for guest parking on the individual lots. Dotterrer asked under what criteria
is the applicant required to provide parking for hikers? Molnar had been speaking about guest parking. Additional homes off
Hitt Road will draw more people possibly creating a situation where people will park on Hitt. They are requesting an
Exception. The current Street Standards allow the Commission to require street improvements that allow for on-street parking
that would speak to that concern.
Stromberg asked if there was anyone that participated in the hearing that would like to rebut any of the facts that were disclosed in
the discussion.
KNECHT clarified that his development did not have the lot coverage for the entire parcel in place. They had to implement it
after the fact because of the constraint the lot and 20 percent coverage. Parking at the top ofHitt is going to be a problem.
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
MARCH 11,2008
6
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APPLICANT'S REBUTTAL - Knox said the lot envelopes are large enough to accommodate guest parking in the individual
driveways. Bird Song Lane provides an opportunity to park and walk.
Lot 1 is extremely steep. The first design they did was unworkable.
Knox responded to Dimino's concerns. The building envelope for Lot 1 is more than adequate. The width of the envelope
(east/west) is 50 feet and north to south is 110 feet. At the narrowest point closest to Mrs. Darling's house, is about 30 feet.
He said the applicants are requesting only what has been allowed by adjacent subdivisions.
Dawkins/Dotterrer m/s to extend the meeting to 10:30 p.rn. Rol1 Cal1: The motion carried with Dawkins, Morris, Marsh, Mind/in, Dotterrer and
Stromberg voting "yes" and Fie/ds voting "no."
Stromberg asked if anyone wished to request either the public hearing or record be kept open for seven days. The public hearing
is continued to a date certain. Dimino asked the public hearing be left open for seven days. Stromberg said the Planning
Commission has the option of keeping the public hearing or record open for seven days.
Knox asked the applicant be given seven days to respond if there additional written arguments submitted.
Fields/Morris m/s to close the public hearing and keep the written record open for seven days. Voice Vote: The motion carried
with Morris, Marsh, Mindlin, Dotterrer, Stromberg and Fields voting "yes" and Dawkins voting "no."
The public record will be kept open until March 19,2008 until 5:00 p.m. The applicant will have until March 26th, 2008, 5:00 p.m. to
file a written argument - argument, not evidence.
DotterrertMindlin mts to continue deliberations to the April 8, 2008 Regular Planning Commission meeting to be held at 1175 E.
Main Street, Ashland, OR at 7:00 p.m.
ADJOURNMENT - The meeting was adjourned at 10:20 p.m.
Respectful1y submitted by,
Sue Yates, Executive Secretary
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
MARCH 11, 2008
7
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CITY Of
ASHLAND
Council Communication
Liquor License Application
Meeting Date:
Department:
Approval:
April 15" 2008
City Reco;:~A..~. 0
Martha B~r' IV
\
Primary Contact: Barbara Christensen
email: christeb@ashland.or.us
Secondary Contact: None
Estimated Time: Consent
Question:
Does the Council wish to approve a Liquor License Application from Michael Rozenfeld dba
Fresh Feast LLC?
Staff Recommendation:
Endorse the application with the following:
The city has determined that the location of this business complies with the city's land use
requirements and that the applicant has a business license and has registered as a restaurant, if
applicable. The city council recommends that the GLCC proceed with processing of this
application.
Background:
Application for a new limited liquor license for catering only.
The City has determined that the license application review by the city is set forth in AMC
Chapter 6.32 which requires that a determination be made to determine if the applicant complies
with the city's land use, business license and restaurant registration requirements (AMC Chapter
6.32).
In May 1999, the council decided it would make the above recommendation on all liquor license
applications.
Council Options:
Approve or disapprove Liquor License application.
Potential Motions:
Motion to approve Liquor License application.
Attachments:
None
r~'
CITY OF
ASHLAND
Council Communication
A Resolution Authorizing Clean Renewable Energy Bonds to Finance Photovoltaic
Equipment
Meeting Date
Department:
Secondary Dept.:
Approval:
Apri115,2008
Finance
Electric
Martha Benne
Primary Staff Contact:
E-Mail:
Secondary Contact:
Estimated Time:
Lee Tuneberg
tuneber1@ash1and.or.us
Dick Wanderscheid
Consent
Question:
Does the Council want to approve a resolution authorizing Clean Renewable Energy Bonds to pay for
a photovo1taic equipment project?
Staff Recommendation:
Staff recommends that the Council adopt the attached Rate Resolution to provide required financing
for the project approved February 19,2008
Background:
Council has approved the proposed project and related contracts with the successful bidder to construct
photovoltaic equipment. The Federal Government has authorized Clean Renewable Energy Bonds for
the City at low interest rates up to $500,000 for this type of project. Since the City also qualifies for
Business Energy Tax Credits that will reimburse the City for approximately 35% of the construction
costs, only $304,000 of the CREBs are needed to pay for the remainder of the construction and the
bond issue costs.
The Council approved by motion for staff to apply for $500,000 ofCREB bonds for the community
solar program on 2/7/06. Approval was received from the IRS on 11127/06. Council approved the
construction ofthe 63.5 kW system by Advanced Energy Systems on 2/19108.
Related City Policies:
N/A
Council Options:
Approve this resolution authorizing issuance of the bonds.
Take no action and the project would have to be paid from electric Fund reserves.
Potential Motions:
Move to adopt the attached resolution as presented.
Attachments:
CREB Resolution
Page I of I
041508 CREB resolution.CC.doc
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RESOLUTION NO.
A RESOLUTION OF CITY OF ASHLAND, JACKSON COUNTY,
OREGON, AUTHORIZING CLEAN RENEWABLE ENERGY BONDS TO
FINANCE PHOTOVOLTAIC EQUIPMENT.
BE IT RESOLVED by the City Council of the City of Ashland that:
Section 1. Findings.
The City Council finds as follows:
(1) The City of Ashland (the "City") is authorized by Oregon Revised Statutes Section
271.390 to enter into financing agreements to finance real or personal property which the
City Council determines is needed.
(2) The City Council hereby determines that photovoltaic equipment included in this project
is needed for the Ashland electric system. The City is under a State Renewable Portfolio
Standards (RPS) requirement to meet 5% of its load with renewable sources by 2020.
This project will be the first step in meeting that requirement. A Federal RPS passage is
expected in coming years which could be more stringent than the current State
requirement and this project should help comply with the Federal standard.
(3) The City has received authorization from the Secretary of the Treasury of the United
States to issue $500,000 of Clean Renewable Energy Bonds ("CREBs").
(4) CREBs provide a tax credit to the investors that purchase them, reducing the interest that
the City is required to pay on its CREBs.
(5) Banc of America Leasing & Capital, LLC ("BALCAP") has submitted a proposal to the
City to purchase the City's CREBs for an interest rate of 1.25% per annum, subject to
adjustment for changes in market conditions.
(6) It will benefit the City to use its CREB authorization in connection with a $304,000
financing of photo voltaic equipment pursuant to ORS 271.390, and to obtain that
financing from BALCAP. The project cost is estimated at $455,000. Other funding is
available leaving $294,000 of the project and $10,000 of issuance costs needed from the
CREBs.
Section 2. CREB Borrowing Authorized.
The City is hereby authorized to negotiate, execute and deliver one or more financing
agreements in an aggregate principal amount of not more than $304,000 and to enter into one or
more notes evidencing the amounts due under those financing agreements. These financing
agreements and notes (collectively, the "Borrowing Documents") shall be issued pursuant to
ORS 271.390, and shall be issued as CREBs.
Page 1 - Resolution _
T I
Section 3. Security.
The Borrowing Documents shall be payable solely from the City's revenues of the City's
Electric System and amounts in the City's Electric Fund that the City Official pledges pursuant to
Section 4(3) of this Resolution.
Section 4. Delegation.
The Finance Director, the City Administrator, or the person designated by the Finance
Director or the City Administrator to act on behalf of the City under this Resolution (each of
whom is referred to in this resolution as a "City Official") may, on behalf of the City:
(1) Negotiate the final interest rate and other terms of, and execute and deliver the Borrowing
Documents to BALCAP in accordance with BALCAP's proposal, but with any changes
that a City Official may approve.
(2) Participate in the preparation of, authorize the distribution of, and deem final any
disclosure documents that are required for the Borrowing Documents.
(3) Pledge all or any portion of the revenues of the City's electric system and amounts in the
City's Electric Fund to pay amounts due under the Borrowing Documents.
(4) Enter covenants for the benefit ofBALCAP and its successors and assigns regarding the
imposition of rates for services from the City's electric system, and the priority for
application of electric system revenues.
(5) Determine whether interest paid under the Borrowing Documents will be excludable from
gross income or includable in gross income under the Internal Revenue Code of 1986, as
amended (the "Code"). The City consents to the Borrowing Documents bearing interest
that is includable in gross income if the City is advised by bond counsel that such
treatment is required by the Code or a City Official determines that such treatment gives
the City desirable flexibility.
(6) Designate the Borrowing Documents as "qualified tax-exempt obligations" under Section
265(b) of the Code.
(7) Execute and deliver any other certificates or documents and take any other actions which
a City Official determines are desirable to carry out this resolution.
Page 2 - Resolution _
Section 5. Effective Date.
This Resolution duly PASSED and ADOPTED this 15th day of April, 2008 and shall take effect
upon signing by the Mayor.
Barbara Christensen, City Recorder
SIGNED and APPROVED this
day of
,2008.
John Morrison, Mayor
Reviewed as to form:
Richard Appicello, City Attorney
Page 3 - Resolution _
CITY Of
ASHLAND
Council Communication
A Resolution Transferring Appropriations Within the FY 2007-2008 Budget
Meeting Date: April 1, 2008 Primary Staff Contact: Lee Tuneberg
Department: Finance E-Mail: tuneber1@ashland.or.us
Secondary Dept.: Secondary Contact:
Approval: Estimated Time: Consent
Question:
Should Council approve a resolution to adjust budget appropriations for changes in operational
expenses to remain in compliance with Oregon Budget Law?
Staff Recommendation:
Staff recommends approval of the attached resolution to transfer appropriations within specified funds
for stated reasons.
Background:
There are three ways in which to change appropriations after the Budget is adopted.
1. A transfer of appropriations decreases an appropriation and increases another. This is the
simplest budget change allowed under Oregon Budget law. This does not increase the overall
budget. This is approved by a City Council resolution.
2. A supplemental budget of less than 10 percent of total appropriations within an individual fund
follows a process similar to the transfer of appropriations. This process includes a notice in the
paper prior to Council taking action.
3. A supplemental budget in excess of 10 percent of total appropriations requires a longer process.
This process includes a notice in the paper and a public hearing prior to the council taking
action.
A transfer of appropriations (Item #1 above) is needed to adjust the FY 2007-2008 budget for the
following reasons:
. A Transfer of$120,000 will be needed from Contingency in the General Fund with: (1)
$100,000 going to the Fire Department to appropriate for higher than expected overtime, health
benefits and bank payoffs per employment contracts; (2) $10,000 going to Administrative
Services - Miscellaneous for electric user tax revenue in the General Fund deemed
uncollectible. The appropriation level was erroneously reduced for the year during the budget
process when it appeared as though write-offs would be less. This transfer corrects for that
error. (3) $10,000 going to Administrative Services - Municipal Court to appropriate for higher
than expected salary and benefit costs.
. A Transfer of $109,200 will be needed from Central Service Fund Contingency with: (1)
$34,200 going to the Administration Department - Legal Division to cover expenses for
outside and contract legal services and (2)$75,000 going to Administration Department-
Page 1 of2
041508 Transfer of Appropriations.CC.doc
r.,
CITY OF
ASHLAND
Human Resource Division to cover expenses for recruitment costs and outside Legal counsel
relating to hiring key staff and negotiating labor contracts.
This is the first transfer of appropriations request for FY 2007-2008. Two supplemental budgets
relating to the use of forfeiture monies by the Police Department were approved earlier in the year.
Attached is a resolution for your approval. The recommended changes in the budget are explained after
each request.
Related City Policies:
None
Council Options:
Council may accept this transfer of appropriations as presented, recommend modifications as discussed
or defer acceptance (takes no action) awaiting further information or clarification.
Potential Motions:
Council moves to adopt the transfer of appropriations resolution, amending the FY 2006-2007 budget.
Attachments:
Resolution transferring appropriations within the 2006-2007 Budget
Page 2 of2
041508 Transfer of Appropriations.CC.doc
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RESOLUTION NO. 2008-
A RESOLUTION TRANSFERRING APPROPRIATIONS
WITHIN THE 2007-2008 BUDGET
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1.
Because of the circumstances stated below, the Mayor and City Council
of the City of Ashland determine that it is necessary to transfer
appropriations as follows:
General Fund
To: Administrative Services - Municipal Court
Administrative Services - Miscellaneous
Fire Department
From: Contingency
$10,000
$10,000
$100,000
$120,000
To Transfer appropriations from Contingency to Municipal Court Personal Services,
Administrative Services Miscellaneous and Fire Department Personal Services. Increases
in Courts and Fire are due to higher personnel costs in benefits, overtime and bank are
due to his is necessary due to higher programming costs associated with operating Cable
Television longer than anticipated.
Central Service Fund
To: Administration Department-Legal Division
Administrative Services Department-HR Division
From: Central Service Fund - Contingency
$34,200
$75,000
$109,200
To Transfer appropriations from Central Service Fund - Contingency to Administration
Department- Legal Division to cover expenses for outside and contract legal services and
to Administrative Services Department- Human Resource Division for unanticipated
expenses for recruitment and legal counsel for labor negotiations
Total To: Appropriations
$229.200
Total From: Central Service Fund - Contingency
$229.200
'f' I
SECTION 2. This resolution takes effect upon signing by the Mayor.
This resolution was read by title only in accordance with Ashland Municipal Code Section
2.04.090 duly PASSED and ADOPTED this _ day of April, 2008:
Barbara Christensen, City Recorder
SIGNED and APPROVED this _ day of April, 2008:
John W. Morrison, Mayor
Reviewed as to form:
Richard Appicello, City Attorney
'" I
CITY OF
ASHLAND
Council Communication
Meeting Date:
Department:
Secondary Dept.:
Approval:
Annual Appointments to Various Commissions/Boards
April 15, 2008 Primary Staff Contact: Barbara Christensen
City Recorder E-Mail: christeb@ashland.or.us
Secondary Contact: Mayor John Morrison
Estimated Time: Consent Agenda
Martha Benne
Question:
Does the Council wish to confirm the Mayor's appointments for the various Commissions/Boards
whose terms end April 30, 2008 as established by Resolution No. 89-24?
Staff Recommendation:
None
Background:
The ending term for most Commission/Board members is April 30, 2008. Proper notice was made in
our local newspaper and the City's web site on the vacancies.
Appointments are 3-year appointments with terms ending April 30, 2011 with exception of the
Planning Commission which are 4-year appointments with terms ending April 30, 2012 and the Band
Board which are I-year terms.
The following are the recommendations made by the Mayor.
Airport Commission
Reappoint both Alan DeBoer and Goa Lobaugh
Band Board
Reappoint Marvin Belford, Don Bieghler, David Hoxie, Harry Kannasto, Mike Knox, Doug
MacDonell and Raol Maddox.
Bike and Pedestrian Commission
Reappoint Steve Ryan and David Young
Appoint Eve Woods as SOU student liaison terms
Buildin!! Appeals Board
Reappoint both Darrell Boldt and Tom Giordano
Conservation Commission
Reappoint Ross Finney
Forest Lands Commission
Reappoint Dan Maymar
Page I of2
r. ,
CITY OF
ASHLAND
Historic Commission
Reappoint Henry Baker, Tom Giordano, and Alexander Krach
Housin2 Commission
Reappoint Stephen Hauck and Carol Voisin
Plannin2 Commission
Reappoint Michael Dawkins and Melanie Mindlin
Appoint Michael Church
Appoint Deborah Miller (completing John Fields term which ends April 30, 2010)
Public Arts Commission
Reappoint Melissa Markell and Annette Pugh
Traffic Safety Commission
Reappoint Colin Swales
Appoint Laurence Blake
Tree Commission
Reappoint Kelly Cruser
Related City Policies:
Resolution No. 89-24
Council Options:
Approve or suggest changes to the Mayor's appointments.
Potential Motions:
Motion to approve annual appointments to the various City Commissions as recommended by Mayor
John Morrison.
Attachments:
Applications received
Resolution No. 89-24
Page 2 of2
rj.'
. 1 ~ r
RESOLUTION NO. 89-~i
A RESOLUTION RELATING TO PROCEDURES FOR THE APPOINTMENT OF
PERSONS TO VARIOUS CITY BOARDS, COMMISSIONS AND COMMITTEES.
WHEREAS, Section 2.04.081 of the Municipal Code sets forth
public notice requirements regarding the appointment of
persons to various boards, commissions and
committees; and
WHEREAS, it is the desire of the Mayor and city Council to
encourage greater participation by citizens and by all
elected officials in the selection process.
NOW THEREFORE BE IT RESOLVED, as follows:
SECTION 1. The public notice requirements in Section 2.04.081 of the
Municipal Code shall be considered minimum requirements.
SECTION 2. The number of days prior to the date on which annual
appointments or re-appointments are to be made and the specific
actions to be taken by those dates, shall be as follows:
60 days. A public notice entitled "Notice of Appointmentll shall
be published as set forth in Sec. 2.04.081 of the Municipal Code.
30 davs. (1) Deadline for applications from citizens; and (2) a
complete set of applications shall be forwarded to the Mayor and
each Councilor within three (3) days after said deadline.
20 days. Final day for individual Councilors to submit their
personal recommendations to the Mayor.
10 days. Mayor is to submit a preliminary list of recommended
appointees in writing to each Councilor.
7 days. Final day for individual Councilors to provide the Mayor
with any final comments concerning the list of recommended
appointees.
4 days. Mayor is to submit a final list of appointees for
inclusion with the agenda packet.
SECTION 3. For vacancies which occur during the balance of the year,
the timetable set forth in Section 2.04.081 shall apply.
The foregoing Resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the city of Ashland on the 20th day of
June, 1989.
/ -1 r/-
\ '-:,/71L/1~/ f; ~ /.?d~h-/~,
Nan E. Franklin
City Recorder
SIGNED and APPROVED this .;t I...-t day of .~,_-'
1989.
-,
~~?/~~/,---~
Catherine M.
Mayor
)" 7~kAC?Z-__
Golden
CITY OF
ASHLAND
2008 Annual Commission/Committee
Appointment Process
{Per Reso. 1989-24}
Monday, February 11
A public notice entitled "Notice of Appointment" shall be published as
set forth in Sec. 2.04.080 of the Municipal Code.
Tuesday, March 11
(1) Deadline for applications from citizens; and (2) a complete set of
applications shall be forwarded to the Mayor and each Councilor within
three days after said deadline.
Friday, March 21
Final day for individual councilors to submit their personal
recommendations to the Mayor.
Friday, March 28
Mayor is to submit a preliminary list of recommended appointees in
writing to each councilor.
Monday, March 31
Final day for individual Councilors to provide the Mayor with any final
comments concerning the list of recommended appointees.
Monday, April 7
Mayor is to submit a final list of appointees for inclusion with the
agenda packet.
Tuesday, April 15
Appointments confirmed by the Council at Regular Council Meeting.
CITY RECORDER'S OFFICE
Barbara Christensen, City Rerorder/Treasurer
20 E Main Tel: 541-488-5307
Ashland. Oregon 97520 Fax: 541-552-2059
www.ashland.or.us TTY: 800-735-2900
~.l'
AIRPORT COMMISSION
3 Positions Available:
· Three positions for terms to expire 4/30/2011
Members Requesting Reappointment:
· Alan DeBoer, First Appointed 3/21/2006
· Goa Lobaugh, First Appointed 6/15/2004
New Applications:
· NONE
BAND BOARD
7 Positions Available:
, Seven positions for terms to expire 4/30/2009
Members Requesting Reappointment:
, Marvin Belford, First Appointed (unknown)
, Don Bieghler, First Appointed (unknown)
, David Hoxie, First Appointed (unknown)
, Harry Kannasto, First Appointed (unknown)
, Mike Knox, First Appointed (unknown)
, Doug MacDonell, First Appointed (unknown)
, Raoul Maddox, First Appointed (unknown)
New Applications:
'NONE
"'i I
BICYCLE & PEDESTRIAN COMMISSION
4 Positions Available:
· Two positions for terms to expire 4/30/2011
. One position for a term to expire 4/30/2009 (Vacancy created by the resignation of Selene Aitken)
· One SOU Student Liaison Position
Members Requesting Reappointment:
· Steve Ryan, First Appointed 8/21/2007
. David Young, First Appointed 11/15/2005
New Applications:
. Eve Woods*
(SOU Student Liaison Application)
"" I
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CITY Of
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
BY: --------------------
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christebo.ashlaod.or.us. If you have any questions.
please feel free to contact the City Recorder at 488-5307 Attach additional sheets if
necessary.
Name Eve C. Woods
Requesting to serve on: Bicycle & Pedestrian Commission - SOU Student Liaison
Address 1103 Withington St.. Medford. OR 97501
Occupation SOU Student
Phone: Home 541- 773-8515
Work
Email: eve_woods@hotmail.com
Fax
1. Education Baek2round
What schools have you attended? Skagit Valley College. Olympic College. Whatcom
Community College and Southern Oregon University
What degrees do you hold?
AAS degree
What additional training or education have you had that would apply to this position?
In 1994 I took a traffic safety course at Oak Harbor HilZh SchooL 1 have taken various
courses in communication. public speakin~ and skills for the work Dlace. I am currently
studying human services and psychology at SOU.
2. Related Exoerience
What prior work experience have you had that would help you if you were appointed to
this position? For over 10 years I have worked in customer service and office clerical
positions. A few of the comnanies I have worked for recently are Bear Creek COfJ)..
Davis Finish Proiects. and SOU Women's Resource Center.
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why? Yes. it is beneficial to have additional
training. I like to understand other nerspectives. Then I can look at the circumstances
from both sides and make an educated sug~estion on how to fix the problem.
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3. Interests
Why are you applying for this position? I feel very stromdv about keeping Ashland a
safe and comfortable place to visit and live. I know that I have the abilitv to
communicate well with others and help them understand situations better. I am willin2
to work with all walks oCHCe to live safely in harmony.
4. Availability
Are you available to attend special meetings. in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings? Yes. evening meetings will work
best with mv school schedule
5. Additional Information
How long have you lived in this community? I was born in Ashland and have lived
here in Jackson county on and off for ap.proximately 14 years.
Please use the space below to summarize any additional qualifications you have for this
position
I demonstrate speaking. listening. writing and interacting skills necessary to participate as
an effective team member. I organize. process. and maintain written and/or computerized
records and other forms of information. I exert a high level of effort and oerseverance
toward achieving goals. I work and communicate with clients and customers to meet or
exceed their expectations. Most of all I am trustworthy. reliable. and friendlv.
I have received numerous awards for my communitv service. Here are a few;
Kiwanis Bennet Memorial Trust Scholarship for Communitv Service. F.B.L.A. Regional
Award for Business Communications (Future Business Leaders of America). F.C.L.A.
National Star Award (Future Community Leaders of America). and the Washington
Business Week Scholarship Award
February 29. 1008
Date
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BUILDING APPEALS BOARD
2 Positions Available:
· Two positions for terms to expire 4/30/2011
Members Requesting Reappointment:
· Darrell Boldt, First Appointed (unknown)
· Tom Giordano, First Appointed (unknown)
New Applications:
· NONE
.,: (
CONSERV A liON COMMISSION
1 Position Available:
· One position for a term to expire 4/30/2011
Members Requesting Reappointment:
· Ross Finney, First Appointed (unknown)
New Applications:
. Chad Derosier
· Shelley Lotz
· Greg Williams
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in FEB 2 5 2008 lID
BY: ______________._._..
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at City
Hall,
20 E Main Street, or email christeM.i)ashland.or.us. If you have any questions, please feel free to
contact the City Recorder at 488-5307. Attach additional sheets if necessary.
Name
Chad M Derosier
Requesting to serve on:
Conservation Commission
Address
952 B Street #3. Ashland, OR 97520
Occupation
Company
"The Chai Guy" Vice President, Heartsong Herbal Brewing
Phone:
Home
Work
E- mail:
Fax
541-210-7321
541-488-5614
chai guv@heartsongchai.com
541-488-5629
1. Education Backe:round
What schools have you attended?
Keene State College, 1996-2001, Dakubetede Environmental Education Programs 2000
What degrees do you hold?
BS, Environmental Policy with a Specialization in Geography.
What additional training or education have you had that would apply to this position?
While in college, I held the Secretary, Vice President and President positions in Campus
Ecology, an environmental student organization. While under my presidency. Campus Ecology
received the "Best Student Organization of the Year Award. " I served as the Student Body Vice
President as well. I attended the Dakubetede Environmental Education Programs
Ecostery, (www.deepwild.org) which is a two-month, residential-intensive environmental
education program, studying applied conservation biology, natural history of southern Oregon,
environmental ethics, and community studies. I have attended several environmental conferences
on the east and west coasts. I have also attended several "Green Festivals, " hosted by the Co-op
America Green Business Program, of which Heartsong is a member.
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
I worked at The New England Forestry Foundation. which conducts land conservation
easements on private and public lands. and RESTORE: The North Woods, whose goals is to
create a 3.2 million-acre national park and preserve in Maine. These jobs gave me an inside
look into various land preservation, conservation and protection practices. I currently serve on
the Board of Directors for the Birch Creek Arts and Ecology Center located in the Little
Applegate, and worked alongside Chant Thomas of TELA. V (Threatened and Endangered:
Little Applegate Valley) to create a wildlands plan. I have conductedfield research for Phase 1
Site Assessment and Remediation projects at the Environmental Research Institute at the
University of Connecticut. Most currently, I have been managing the Heartsong Herbal Brewing
Company as "green" business, consistently seeking out ways we can reduce our environmental
impact.
Do you feel it would be advantageous for you to have further training in this field, such as
attending conferences or seminars? Why?
Yes. In my experience, I believe that any further education in the area that one works allows for
more comprehensive critical thinking in any decision-making process. Conferences and seminars
allow the individual to fully submerge themselves in the subject material and keep informed on
the latest information available. Networking with other people working in the same or similar
field is advantageous for learning new methods and to gain knowledge of what other
communities are doing.
3. Interests
Why are you applying for this position?
I am seeking ways to become more involved in my immediate community in a greater way. I want
to serve on the Conservation Commission as I have a deep commitment to environmental
conservation, preservation and protection, and restoration. I absolutely love living in Ashland
because it is progressive and is located in such a pristine part of the country. I want to be a
participatory member of my community in an area that I have a great deal of passion for.
4. A vailabilitv
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings?
I am available to attend special meetings in addition to the regularly scheduled meetings. My job
sometimes demands that I am out of town on an irregular basis but I spend most of my time in
Ashland. I prefer evening meetings but I am available for day meetings.
5. Additional Information
How long have you lived in this community?
I have lived in Ashlandfor over two years. I have lived in the Little Applegate and Jacksonville,
for two years. {lived in Southern Oregonfor a year in 2000-2001.
Please use the space below to summarize any additional qualifications you have for this
position.
2/24/2008
Date
Chad M. Derosier
Signature
'A'
2
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeb@ashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name
Shelley Lotz
Requesting to serve on: Conservation Commission
(Commission/Committee)
Address Box 1362. Ashland (4878 Hwv 66-no mail here)
Occupation Author. Consultant. Esthetician. Business owner
Phone: Home 482-7073
Work 840-9474
Emaillotz.shellev@g;mail.com
Fax n/a
Education Backuound
What schools have you attended? SBAP; SOU; R.E.. (orivate career schools)
What degrees do you hold? BS in Biology. geograohy. communications
(environmental ed focus): Esthetician license. will be SBA
What additional training or education have you had that would apply to this position?
Currently attending; a Sustainable building advisory orogram
1. Related EXDerience
What prior work experience have you had that would help you if you were appointed to
this position?
SOU environmental center manager. 1995-1997; local Earthweek '95 chairperson. events
coordinator: business ownershio/management; instructor/educator: writing experience:
marketing. Former owner of Oregon Institute of Aesthetics; consultant; oublished author
for national textbook.
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why? _
Yes. to learn about conservation technology; practices. and how to implement them. It is
my current educational focus.
I'A'
2. Interests
Why are you applying for this position?
I have always been interested in conservation and sustainabilitv. I want to get involved in
the communitv and promote conservation; make it a focus in my life and future career
endeavors.
A vailabilitv
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings?
Yes. days oreferred.
I mainly work for myself. so mv schedule is flexible.
3. Additional Information
How long have you lived in this community? Since 1985. so over 22 vears...
Please use the space below to summarize any additional qualifications you have for this
position
Life experience. work experience. community volunteer experience. prooertv
development exoerience. genuine interest in making a difference.
1/25/08
email)
Shelley Lotz {via
Date
Signature
I'A'
Shelley Lotz
Box 1362
Ashland, Oregon 97520
January 25, 2008
Ashland Conservation Commission
20 E. Main
Ashland, Oregon 97520
Letter of interest: Commission Position Application.
To the City and the Conservation Commission:
Please consider this application for a position on the conservation commission. While browsing the
web site about the house tour and energy rebates last year, I noticed there are positions open. I have
always been interested in conservation and sustainability and want to get involved in the community
and help promote conservation.
Experience and Education:
. Sustainable Building Advisory Program. Will be Certified SBA.
. Business owner, extensive business startup/management experience.
. BS in Biology, geography and communications from SOU, 1997.
. SOU environmental center manager and cofounder (1995-1997); local Earthweek '95
chairperson and events coordinator; recycling and other conservation programs on campus.
. Self-employed with 20 years in the esthetics industry. Licensed Esthetician.
. Portland Energy Conservation Inc. Administrative Assistant, 1998 (Building Commissioning).
. Instructor/educator with writing and marketing experience.
. Former owner of the Oregon Institute of Aesthetics (1999-2006).
. Consultant and a published author for a national textbook.
. Real Estate education and experience; Residential property development.
. Focused on learning about sustainable technology, building and living.
. Resident in the community for 22 years.
. Will be joining the USGBC.
I am excited to learn more about conservation technology/practices, and how to implement them.
It is my current educational and career focus and I hope I can be of service to the community.
I think it would be a good experience and that I can contribute to the conservation commission.
Ifthere is any other way I can get involved or any employment opportunities, please let me know.
I am especially interested in the educational side of conservation. Thank you for your
consideration.
Shelley Lotz
840-9474-cell
482-7073-home
lotz.shelley@gmail.com
'I: I
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
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Please type or print answers to the following questions and submit to the City Recorder at
City Hall. 20 E Main Street, or email christebltllashland.or.us. If you have any questions.
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name
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Requesting to serve on:
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FOREST LANDS COMMISSION
1 Position Available:
· One position for a term to expire 4/30/2011
Members Requesting Reappointment:
· Dan Maymar, First Appointed 8/2/2005
New Applications:
· NONE
HISTORIC COMMISSION
3 Positions Available:
· Three positions for terms to expire 4/30/2011
Members Requesting Reappointment:
· Henry Baker, First Appointed 9/7/2004
. Tom Giordano, First Appointed (unknown)
· Alexander Krach, First Appointed 11/21/2006
New Applications:
· NONE
HOUSING COMMISSION
3 Positions Available:
· Three positions for terms to expire 4/30/2011
Members Requesting Reappointment:
· Stephen Hauck, First Appointed 9/5/2006
· Carol Voisin, First Appointed 3/16/2004
New Applications:
· Randy Dolinger
· Nicholas Frost
Th)~@~!tW~~~
lUl FEB 2 7 Z008 lID
~~:_-------------------
C.ITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or ernail . If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name 7<./tJ/DV DDL- /N6L~
Requesting to serve on: J...b v.s / /!/ 0 (Commission/Committee)
Address -rFC;-hV jell LLt( J.k:>ft7FL~5s; ~L/o 6J)f;o 5 r (/rJ,lfIL)
Occupation CJ.J-E7:7rc;-AcJ..l.l.#<. Phone: Home ~g.;2-e;q~ 7 (Mt:--s5A6E)
Work
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Fax '
1. Education Bacuround
What schools have you attended?
What degrees do you hold?
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2. Related EXDerience
What prior work experience have you had that would help you if you were appointed to
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Why are you applying for this position?
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meetings? Do you prefer day or evening meetings? crEe;, EIT/f-ff
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5. Additional Information
How long have you lived in this community?
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100 ~(g~j1W~1ID
IDl MAR 1 J 200B ll!J
BY: ____________________
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at City Hall, 20
E Main Street, or email christeb@ashland.oLus. If you have any questions, please feel free to contact the
City Recorder at 488-5307. Attach additional sheets if necessary.
Name: Nicholas Frost
Requesting to serve on: Housing Commission
Address: 963 Tolman Creek Road, Ashland
Occupation: Internet sales and marketing,
Notary Public, Editor
Phone: Home: (541)-324-3283
Work
Email: nikofrost@yahoo.com
Fax
1. Education Bac~round
What schools have you attended?
Ashland public schools 1977-1989, DoaneStuart Catholic School, Albany, NY, 1989-1990, John
Woolman Quaker School, Nevada City, CA 1990-1991. Southern Oregon State College, 1991-1995
What degrees do you hold?
None
What additional training or education have you had that would apply to this position?
Some architecture seminars at University of Oregon and a deeply researched interest in co-housing
design.
2. Related EXDerience
What prior work experience have you had that would help you if you were appointed to this position?
I bring a broad perspective to the housing commission. I have been a homeowner and landlord in
rural Ashland. I was involved in the property management of two family-owned duplexes on Maple
Way, and I have been a renter in Ashland for the last few years.
During my campaign for city council in 2006, affordable housing was a major issue. I learned much
going door to door and heard the voice of Ashland through many points of view.
Do you feel it would be advantageous for you to have further training in this field, such as attending
conferences or seminars? Why?
I am always willing to learn and keep my mind open. While my understanding is broad, I enjoy any
opportunity to learn. Moreover, as the environment and technology changes one must keep abreast of
new data.
~&,
3. Interests
Why are you applying for this position?
I have seen the opportunities for young graduates and families slowly dissolve over the decades.
Families are the stable common thread of a tourist business-student-retirement community. During the
2006 campaign, I was frustrated by the disparity between rhetoric and action. This commission, here,
now may be the chance to begin making a difference.
4. Availability
Are you available to attend special meetings, in addition to the regularly scheduled meetings? Do you
prefer day or evening meetings?
I am applying for two commissions, tree and housing. I have time for both, and my schedule is
flexible. I tutor elementary students at Walker School some afternoons.
5. Additional Information
How long have you lived in this community?
32 Years, since 1976
Please use the space below to summarize any additional qualifications you have for this position.
Willingness to serve the people of Ashland and a thick skin. I'm also more oflistener and mediator
than strident vocalizer.
3-f~off
~
Signature
Date
r.,
PLANNING COMMISSION
4 Positions Available:
· Three positions for terms to expire 4/30/2012
· One position for a term to expire 4/30/2010 (Vacancy created by resignation of John Fields)
Members Requesting Reappointment:
· Michael Dawkins, First Appointed 5/18/2004
· Melanie Mindlin, First Appointed 8/1/2006
New Applications:
. Laurence Blake
· Michael Church
· William Donlon
· Nicholas Frost
· Eric Heesacker
· Deborah Miller
· John Rinaldi, Jr.
· Stephen Ryan
· Brent Thompson
~ ~@~'jJ,"W~'
t IJI~R 1 1 looe
" ----------
6 \: ----------
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at City Hall, 20
E Main Street, or email christeb@ashland.or.us. If you have any questions, please feel free to contact the
City Recorder at 488-5307. Attach additional sheets if necessary.
Name: Nicholas Frost
Requesting to serve on: Planning Commission
Address: 963 Tolman Creek Road, Ashland
Occupation: Internet sales and marketing,
Notary Public, Editor
Phone: Home: (541)-324-3283
Work
Email: nikofrost@yahoo.com
Fax
1. Education Back~round
What schools have you attended?
Ashland public schools 1977-1989, DoaneStuart Catholic School, Albany, NY, 1989-1990, John
Woolman Quaker School, Nevada City, CA 1990-1991. Southern Oregon State College, 1991-1995
What degrees do you hold?
None
What additional training or education have you had that would apply to this position?
Some architecture seminars at University of Oregon and a deeply researched interest in co-housing
design.
2. Related Experience
What prior work experience have you had that would help you if you were appointed to this position?
I bring a broad perspective to the planning commission. I have been a homeowner and landlord in
rural Ashland, and I have been a renter in Ashland for the last few years.
During my campaign for city council in 2006, the downtown plan was a major issue. I learned much
going from what the city has and has not done in this direction.
Do you feel it would be advantageous for you to have further training in this field, such as attending
conferences or seminars? Why?
I am always willing to learn and keep my mind open. While my understanding is broad, I enjoy any
opportunity to learn. Moreover, as the environment and technology changes one must keep abreast of
new data.
~.l'
3. Interests
Why are you applying for this position?
I have seen Ashland grow for the better and the worse over 32 years. I wish to help Ashland continue
to be the unique community it has been and is tday.
4. Availability
Are you available to attend special meetings, in addition to the regularly scheduled meetings? Do you
prefer day or evening meetings?
I am applying for two commissions, housing and planning. I have time for both, and my schedule is
flexible. I tutor elementary students at Walker School some afternoons.
5. Additional Information
How long have you lived in this community'?
32 Years, since 1976
Please use the space below to summarize any additional qualifications you have for this position.
Willingness to serve the people of Ashland and a thick skin. I'm also more of listener and mediator
than strident vocalizer.
:t'/Im
Date
'-:2--/-.'--~.. ::::-----...
Signature
~A'
0'1 I
<9 'if.~~'if.\
t~ '\ 1~~'O
"'~\\ \. ~. ""
,-
'a '(.. ,-----,-'~~:se type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeb@ashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Name: John Rinaldi Jr.
Requesting to serve on: Planning Commission
Address: 459 Briscoe Place. Ashland. OR 97520
Occupation: Semi-retired
Phone: Home 488-1136
Work: (same)
Email: john@rinaldinet.com
Fax: 488-3377
1. Education Backe:round
What schools have you attended?
California State University at Northridge and Cal Poly, San Luis Obispo, California
What degrees do you hold?
I have a bachelor's degree in Ornamental Horticulture (landscape design emphasis)
from Cal Poly
What additional training or education have you had that would apply to this position?
I have attended numerous seminars through the Urban Land Institute relating to
urban development: residential, commercial, mixed-use, industrial parks and
redevelopment.
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
I was employed by the City of Henderson, Nevada for 18 years (ending in 2006). I
was the City's Property Manager, directing not only the sale, purchase, lease and
exchange of property for the acquisition of land for public facilities such as parks,
fire stations, etc., but also for City-initiated enterprise projects such as acquisition
and development of a 500 acre college campus, residential subdivisions, and an
industrial park. For the last 3+ years at the City, I was also manager of the City's
redevelopment program. I directed housing initiatives, faf;ade improvement
programs, infrastructure enhancements to promote private sector investment,
downtown free WiFi, special events, creation of additional redevelopment areas
within the City, and negotiated development and disposition agreements. Through
each of these efforts I had extensive interaction with the public, citizen groups, the
planning commission, the city council, as well and state andfederal elected officials.
'J! I
Having been involved in the planning and development process for a community
which was the fastest growing large city in the country for several years during the
mid-l 990 's, 1 know first hand what benefits and detriments growth brings to a
community; and the City of Henderson, where quality of life is a core value, ensured
through diligence and determination that growth not only paidfor growth, but that
the overall character of the city was enhanced by it.
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why?
Yes. Aside from learning the land use regulations of Ashland, it would be important to
have continued exposure to emerging concepts regarding livability, sustainability
. (economically, environmentally and socially), transportation and parking,
neighborhood identity, affordable housing, etc.
3. Interests
Why are you applying for this position?
I feel I have amassed a valuable set of knowledge and skills through my 18 years of
experience in local government and at this point have the time and desire to use them
to assist the City of Ashland - and thereby contribute to the community that my family
now calls home.
I am also keenly aware that solutions that worked in one community often do not
work in another, and am committed to being open minded, receptive to diverse points
of view, deliberate, and willing to engage in informed debate to arrive at solutions.
4. Availability
AIe you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings?
Yes. I can beflexible on times.
5. Additional Information
How long have you lived in this community?
Our family have been visitors to this community for many years, bought our first
house here 3 years ago and have lived here since July 2006.
Please use the space below to summarize any additional qualifications you have for this
position.
1 am a conscientious, dedicated individual and apply myself to whatever endeavors I
undertake. I committed nearly 25 years to public service and place great value on
workingfor the benefit of the community w re I live. I hope I can be a positive
influence on the Commission and look forw to the opportuniJ:.!..o seif.
Jl\tlNJ- Ilj ta:>~ ~,..( ~
Date Signature
~~,
100 ~@~TI\W~1ffi
I MAR 1 1 2008 lID
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
B Y: n__.Please.~.pe.Qr print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeb~ash]and.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary .
Name_Stephen Daniel Ryan
Requesting to serve on: Planning
(Commission/Committee)
Address
657 C St. Ashland
Occupation_Resolution Video, Inc.;_SOU Hannon Library; DUDE; private clients
Phone: Home 541-951-1409
Work
Email_resolutionvideo@yahoo.com
Fax
1. Education Backeround
What schools have you attended? _Southern Oregon University, Southwestern
Oregon Community College
What degrees do you hold? B.s Economics (SOU, 2005); B.s. English Technical
Writing (SOU, 2006); M.s. Social Science with a focus in Economics expected June 2008
What additional training or education have you had that would apply to this position?
About 30 hours graduate and undergraduate land use planning coursework
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position? About six months as Ashland Bicycle and Pedestrian Commissioner and
liason to Traffic Safety Commission; four years experience student committee work at
SOU including administration of the $3 million student incidental fee budget; nearly
successful campaign for transportation district May 2007; attendance at numerous
planning seminars here in the City, comment on TSP etc.
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why? Yes, I see land use planning as a career
track, perhaps eventually in law.
~j.'
3. Interests
Why are you applying for this position? Professional development for myself; and to
use the principles I have learned as a graduate student to help shape a city that will be
safer and less congested.
4. Availability
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings? I prefer neither and am available
increasingly as I complete my masters' degree work this spring.
5. Additional Information
How long have you lived in this community?
4 years
Please use the space below to summarize any additional qualifications you have for this
position
Growing experience with the City, its rhythms and processes, a deep and permanent
identification with the University, and a hope to live and work in this City while my
partner pursues her master's degree at SOU. No matter where I go from here, I will never
do my undergraduate work anywhere else, and Ashland will always be the place where I
earned my first three degrees. I see Ashland and planning in general at a time of
transition, and hope to help implement a shift away from auto-centric suburban sprawl,
toward the density that will support the public services that distinguish our American way
of life. If not appointed to the Planning Commission, I will continue to serve in the next
most effective, appropriate position for my training and inclinations. I am familiar with
the State's planning goals and the Ashland Comprehensive Plans. Thank you.
March 15 2008
Date
Stephen D. Ryan
Signature
~.l'
CITY OF
ASHLAND
1m ~(g~j1W~\fi\ APPLICATION FOR APPOINTMENT TO
lID. MAR 1 1 200B lID CITY COMMISSION/COMMITTEE
8 Y: __.P-l6as~fype~print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeb@ashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary .
Name
Eric Heesacker
Requesting to serve on: _Planning Commission
(Commission/Committee)
Address_l520 Windsor St Ashland, OR 97520
Occupation_Regional Planner
Phone: Home 541-482-6034
VVork 541-423-1364
Email_eric.heesacker@gmail.com
Fax
1. Education Backeround
VVhat schools have you attended? Univ.of UT; Portland State Univ; Prescott
College; Grand Canyon Univ.
VVhat degrees do you hold? (Pending) Masters in Ed.Admin; Masters in Urban
Planning; Elementary Ed. Certificate; B.S. Political Science; B.S. Psychology
VVhat additional training or education have you had that would apply to this position?
17 years in planning profession
2. Related Experience
VVhat prior work experience have you had that would help you if you were appointed to
this position?
(see above) 8 years as an Oregon Planner
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? VVhy?
Yes, one can never have enough training.
~.t. 1
3. Interests
Why are you applying for this position? _I believe my professional background as
a planner would allow me to make a beneficial, and desired, contribution to my
hometown.
4. Availabilitv
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? YES Do you prefer day or evening meetings?_Evening
5. AdditionalInformation
How long have you lived in this community?
7 months
Please use the space below to summarize any additional qualifications you have for this
position
1) 1 amfamiliar with Robert's Rules of Order.
2) I currently serve on Ashland's Traffic/Safety Commission.
3) 1 believe the selection of somebody with Oregon planning experience is a logical
choice for the Planning Commission.
3/1012008
Date
Eric Heesacker
Signature
NOTE: If selected, I'd like the opportunity to interview someone with detailed
knowledge regarding the time commitment required for this appointment.
r~'
.,: I
Th)~@~EW~m1
ID\ MAR 1 1 2008 lID
BY: --------------------
CITY OF
ASHLAND
APPLICA TION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeb(tilashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name
Deborah Mille.;-
( Debb,e )
Requesting to serve on:
i'loMI~9
(Commi ssion/Committee)
Address
IbD tJ D<M 0. \ A V<:- '
Occupation (e-nre'd "~rer''''Q',, "b:'Yll'hUO')
Phone: Home J+g 7- S> 7-:u>
Work
Email hm; 1Ic.r {(} ;e<<nd. org
Fax
1. Education Back2round
What schools have you attended?
U G J)a"I'~
What degrees do you hold?
&A. ,&, d r.:G'~o.l 5cle.1~Q-~. hl.~h>t-y
\eD<:h,"":q <:f'edC<"l-l-,a.\
What additional training or education have you had that would apply to this position?
IIl.Cl'u(e-~ "5e""",,,cU~ {.ind !.l'udy 'm land Ll5<i! and COt1~e"'~o.o\'1o;'" \~~.:..~ '. e..S' 1000
f('M'd~ DC' err.... (""f(rIlM"'~
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
, ho,,~ "olunl<:c.r<!o and been QC-i',~ ;,.., loc~\ and ~o-te land lA~ .:,wc.!> cv-.d pl.on"'~
+0- (O<Jny year:>. I par+'CAPOl'"e~ ,'; IYlOny 0<: ..r.<e ~....<<y ~,O(U a., ~I---.c Camp Plan and
~ scrr.c. Dr~,~~~ ..Je,r<l. .....".'="!d. ho""b"I"> ( 0,..-, p....6~()\ly nn c.ha,."bcr.,f COfY>me.-<:C2.
c""",";'~'" t~ pc-ornofe <.ornm.....,..,..iy c\;o.lOS......,
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why? I Would waM -10 kup <:.un..n!" on ~lu1e.
lawe. unoer:.m"d (j.{"\cJ. l~r ptl<f CDcl(~ (}J>cJ. orO'f\a.r>c~J ,<l.ar.... how ()fh~... cOrn"" ....rnrle~
hal\dle ~(;r I:!>ue> 6.l\d pr-oblern:o. MV goal wo","lo bQ '" '~pro~" my 6b',,;k>,..s.s q
tornrn':'b'O"e..C
r.,
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3. Interests
Why are you applying for this position?
La()d, lA~ rlo.n>"";"~ h~ (xltn 0.(') ,,,fero.!>t
~..x~ h.q, smoal. WfG,ab a CQ,wY'lun,'1y. mu~ o.~c:..d... wha1' A~hlaN:f 5.houfd bIZ.. lo\roef"'l
he.lp wr;1eh 0'-'''''';".5 l".J 6cY11el/ll w...at. .1 h Lil:.e -b be po.(t -::f -the Ckic.u~On O",Q
\(t1p1e,,~n-lo.'" ci,.., of ~e v,:.,on.
4. A vailabilitv
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings? e't\.-vu- n'>Drm"Q~ bE''''''
5. AdditionalInformation
How long have you lived in this community?
?I:l. Y(la('~
Please use the space below to summarize any additional qualifications you have for this
position
I L..);II ~tuCly ~~ toae::> 6.,,0 o('d'Aa......ce~ a:dhlzy (i~c:.r del;bar<<.l'lo~ a"c:1 dec,~,~.
I halle a c.oncun kx fa.r~~, bale,.,",:":'.~ tY'tItr;b 01 .~ o..ppl,cQ;'~ plQ.r, --.;)I~
The (O()ce.((lS G'1d '/Y>oplCL:> r-:> l~ ~'i:. re:::'de~.
\ wcu.td ~\ ~ for SOI'''''' deqr~c ck ho...rm.cnv /lA<' c0c,xra.i\o.1 WI th;' ..l--e ~r..nmu...".f'V
by hlllp\~ or~60\ZQ ;.,,~~,e>neJ and OOlnlOn -<jame(.~' SCSS,CJr'):'. I uJolALd
wc;r,. l':> fV\O.l<lr. \lC. meeo\'.~ G\te"c1e~ C~\ ~lcom(.c1._
I ~n be ch<l<<rh..\ I;" the f-a"" -:>f. dl~n'.~n
frI 6,.J.Uv 10, ')-008
Date
~~ V-6-'o. a...n.. fI.1 ~
Signature
~.\,
.r: I
Brent Thompson
P.O. Box 201
Ashland, Or 97520
Mayor John Morrison
City of Ashland
20 East Main
Ashland, OR 97520
~~~~nw~~
lHl MAR 1 I 2007 f~)
~y-------
---....-. ----
11 March 2008
Dear Mayor Morrison,
I seek to complete the term of either Planning Commissioner John Fields or
Olena Black. I would bring a knowledge of planning to the position. I have been a
resident of Ashland since 1983, and I was on the Planning Commission from January
1985 through December 1994. During that time with John Fregonese as Community
Development Director, we rewrote many ordinances to move the City towards more
land and resource conservation in planning.
The program needs to continue to evolve, and I believe I can help with that.
I was also involved with the beginnings of Regional Planning and with the writing
of the Transportation Planning Rule at the state level which was an attempt to give
Goal 12 of Senate Bill 100 more meaning.
Thank you for considering me.
Sincerely,
~~~
Brent Thompson
488-0407
1m ~ (g u: ~T\WU: Tffi
llil MAR 1 1 2008 lID
BY: ____________________
CITY Of
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeb(dashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary .
Name '.....Ai.o\ l'-f~U r.7L-AY....~
Requesting to serve on: P L.. ^ t'll"-' I f'-I b
(CommissionJCommitt00 )
Address +11 (?IL/<)c:.o~ ri....;\~, t\St-\L.-ANb
,
Occupation e.D~ \ LA"t"H:1N A l) fv\ I N I ':i TJ1..AfDf1-
A <; \ 0(. LA"\l?- V I U p\'1-j:..S \ b~Nr
F-^c.1L.11Ie~ fI\Glv-T. :t fL-A/'iI-J/NG
S'/..'IATi*f2--f'J Oi~Ci'N "'\!'-JiVp-,L~1 f11
1. Education Back2:round
What schools have you attended?
Phone: Home ff,1-- -1.-C;b~
Work I.:jlj1--ll-3)
Email ~I ("eeL ~ <;C~. E:',h\
Fax >7l7"J.- - b J...,S-
Uf'J /'If B-jl--) m
uf f-J ~iLA ~~~A - L-IN CO L.- N
What degrees do you hold?
f.>)'\Lt\~WIL. tlf- ,l\P--Ci-lIT~C.IiA.r-e i\iY\fl1"-IL
,
of {l>IA~IJ"l~SS ADf^IJ-JISTI1....fITiDN 1'tl'-JIJ tV\A<;'Tc.lL cf W,M.}.t,j..\J'.>IT'1
. I
~ r-F--~IO~.AL- rLAt--iNif'>G
What additional training or education have you had that would apply to this position?
I A~ A 1-~GIS"T~I~......D A(L.Cr\ Ij~c-r iN Nf..:f1>IZ-t\St:::.A I'-\l'\ib A
""~.^^e.~L Of j')-rt. .A~Il..\CA.N li'><;Tl~ or c'!:n:.T'F-1f-:\J PL.^Nf'J~I..) (Aiel")
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
i ""DIL~!:..}::'I) ll--i FI1.-\V/"rv: AP"'(I-~ I}I?Cfl..\.jl-AL.- f1P-I'^S felL.. I ~ '1~A/l"'S.
I+kve \NG/Ll~J IN I~Ac It.-ITI ~S ^^-^NAGf;..f.i\f/-..iT /'If .rrtr-~~
L.t1\J1\,~L<)lfl~'; tVj;Il.. ~ j'^<;"r 14.) '1SI'fILc;.
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why? IT I'^lCI1T t'>~ P>BI'-'Pf\CI/\"\..- ~
p~p-nc/FAn:- ilV T1\...,AIN1I'JC ft'J1- f'vUv PLA/'.INJ)..J6 C.o;tA)..\.lHj~l\I
~~~,~\.. S
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3. Interests
Why are you applying for this position?
I HAV~ A Sn....CN6 1/..; Tf: i~(T ''''
t'L./'d"NI/--lG iS~~\ IN /l.,$l-\i.-!'ti'vl) ^l\.IJ ~WUL-'1 LH~ to Si?/I.-V~
f.A~ U/~\lAl'V lr~ . P-At-l ~q s fL ~jL. I"*"LCIAIl...AG~j) "''lit:: Tt l'\-r)pL.1
4. Availabilitv
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings? '1f-\ L W<.::ttLW ~j; 1'tRt..j; to
,
tHtI:;"NUH::-Gl-tL.AI1.. AN\) <;~~C1A L.. "',,€t;Tlt-J~. ~~j-JiN0 Iw~~f\t-J6S
"v UU LA) \2,'e- Pi\..eF-~1-lLfD.
5. Additional Information
How long have you lived in this community? 1-- ~F..../)qJ-.)
Please use the space below to summarize any additional qualifications you have for this
position
\ I'l-M ^ L..,.j;.F-i) ^CC/~I)..~b rp-or~SSiCI-.JAL.. i ~\JA<' t:ol,...~cr~\J
1" n~ 1 AlA S',0,MA IJi-t.- i.6, I"!\Ti o \'v AI- .A1L...q-\1 Tf,CT(;I.r-AL- t-
AL-L-IE;,P AIL...fS ~"'OIL..A,1-'1 SL:'- I (;. T'1
f'/"ir-f\C II' ,A~I) IN
tll..-AN~ rVll.TJ\T\NG FL.-f\NNiNG ~vC;IYc..')i-tvr ~ <;/'O(\J'lVly;.j) 8'1
'P>C,)I\'~ L. It'1 1\1-J1') ^IC>j-\ Cl,)l.ol.N\'1 IN i lJArtu, I <;~)l...'v ~IJ
Cr-> ^ COMMlr~f- (;Jf T'>;)IS'~ ern AN.,') P.i...:l<)~ <;"f7\-n:.
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CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
lID ~@~~W~1ffi
llll FEB 2 2 2008 lID
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeb@ashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary .
Name William C Donlon
Requesting to serve on:
Planning
(Commission/Committee)
Address
452 Thimbleberrv Lane
Occupation Maxillo-Facial Surgeon (Disabled)
Phone: 482-6980
Home: 482-6980
Work: 488-8588
Email: wcd@drdonlon.com
Fax: 601-1964
1. Education Backl!round
What schools have you attended?
Hofstra Univ. Tufts Univ. Mt Sinai Med Center
What degrees do you hold?
B.A. (Biology), M.A. (Biology), D.M.D.
What additional training or education have you had that would apply to this position?
Ouality Control & Improvement Assessment (as Physician Surveyor for the Joint
Commission on Accreditation of Healthcare Organizations)
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
Strategic management of several professional volunteer societies, leadership of
surgical specialty private practice. membership in Ashland Rotary International Club
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why? Yes. This Commission makes decisions
that are crucial to the present and future of this great city. The members must be
committed. compassionate. intelligent and educated specially regarding the issues it
confronts.
OJ' I
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3. Interests
Why are you applying for this position? Ashland is a phenomenon of a city. llove
the history of how it developed; my family loves it here, and I want to see it prosper for a
very long time.
4. Availability
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Yes. Do you prefer day or evening meetings? Day (but can attend either)._
5. Additional Information
How long have you lived in this community?
4.5 years
Please use the space below to summarize any additional qualifications you have for this
position
~cfk
February 22, 2008
Date
Signature
~.t. 1
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l~~~~:~j
BY: ____________________
C.ITY OF
ASHLAND
APPLICA TION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeb@ashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sbeets if
necessary.
Name: MICHAEL CHURCH
Requesting to serve on: PLANNING COMMISSION
Address: 2669 Takelma Way, Ashland, OR 97520
Occupation: Retired
Phone: Home: 488-2245
Cell: 650-218-9775
Email: mickchurch@gmai1.com
1. Education Back2round
What schools have you attended?
Birmingham, England.
Manchester University and University of Aston,
What degrees do you hold? RA. in GeographylUrban Studies from Manchester
and Master of Philosophy in Urban Planning from Birmingham.
What additional training or education have you had that would apply to this position?
During my professional career I was a member of the Urban Land Institute, the Congress
for the New Urbanism and the California Redevelopment Association and I attended
many training events organized by these associations.
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
I worked as a municipal planner in California from 1974 to 2006, spending the last
decade as the Planning Director for the City of Redwood City.
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why?
r.l'
.f' I
I think it's always good to hear what other jurisdictions are doing and to keep up with the
most recent trends in the discipline.
3. Interests
Why are you applying for this position?
I wish to be involved in the community. When we moved to Ashland I looked at the list
of City Boards and Commissions and applied for the two that sounded of most interest:
the Planning Commission and the Bicycle and Pedestrian Commission. I was appointed
to the Bicycle and Pedestrian Commission last spring. I understand that the City does not
wish to have people serve on more than one group and I would resign from the Bicycle
and Pedestrian Commission if appointed to the Planning Commission. After almost 9
months on the Bicycle and Pedestrian Commission I think my background and
experience would be of more application on the Planning Commission.
4. Availability
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings?
Yes, and I can attend either day or evening meetings (although after 30 years of evening
meetings I have to say I prefer daytime meetings).
5. Additional Information
How long have you lived in this community?
Since December 2006.
Please use the space below to summarize any additional qualifications you have for this
position
I have been a career planner for over 30 years and have worked with many planning
commissions from the staff side. I have worked for a community that was planning its
downtown, as well as dealing with the issues involved with urban infill. I am also
familiar with the issues involved with major revisions to long range plans and
implementing codes, all things that I think might well be useful in Ashland.
-2. %1. '2.J:D ~
Date
~ -------
~..--- . ----'
.~ ~ ~
Signature
f,/1 \ (.:.~;;--_ f~) ~:::"'<A
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PUBLIC ARTS COMMISSION
2 Positions Available:
· Two positions for terms to expire 4/30/2011
Members Requesting Reappointment:
· Melissa Markell, First Appointed 9f712004
· Annette Pugh, First Appointed 4/19/2005
New Applications:
'NONE
TRAFFIC SAFETY COMMISSION
2 Positions Available:
· Two positions for terms to expire 4/30/2011
Members Requesting Reappointment:
· Colin Swales, First Appointed 4/20/2004
New Applications:
· Laurence Blake
. Allison Hope
CITY OF
iID~@~itW~1ill ASHLAND
I MAR 1 0 2008 Jill APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
~'(:_---------_..._.._--
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeb{a2ashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name L--^\lt(l...ts+J~ ?>(...AY~
Requesting to serve on: "\1L.f\frl C <; tI f f 'fL1
(Commission/Coflun~ltl;t: )
Address 4- j 1 [2> tt..1 S c.o-e. f L-A-~ Ai S 'j" L/"l N \j
Occupation ~),^c/mL>tJ At>M1N 1 5 Tll.f'lTo1L
AS ~0c..1A-TE- YLe,}:: pp-~~ iO~Nr
rAC.I/...-rl\~ ~ }V\~,MT. t PLl\N,.....HNC>
5ov\"ittPft-N O~DI""" iAN N t;..IL<;;rr~
1. Education Backeround
What schools have you attended? \,q'JN~ILS \"P1
Phone: Home ---.1 ~ '1- - -z.. S b t-
Work S"s 1-' G,L3}
Email t?> i;} K <: 1- @ :> 0., .. ~ tv""
Fax ')':;1... - l.-/..-~ S
Of N~\SIl,A.Si~^ - L-I/",C.QL-N
What degrees do you hold?
l?ACr\~ \l.... of Al2...q-\ Ift-Cj\Ap..F. MA Sf};JL
I
b P {l7IA 5 11-..1 ~ S ~ ,A\) "^' '" I q [LAT\ 0 I'J MA <) -re-rl.... 6 f- C.oM..v\l;IN i 1'1 ~N ~)
)
[L(?~loN^l, rL-A-I-.iNiN O.
What additional training or education have you had that would apply to this position?
\ AM. A p..~G>l~'~1...f-JJ Afl-cl--\r~cr (/'-I NFiSI1-Anc.A ~b A
c...P--I'l.-TIPiED pL-.A/'JNer- (/'I Ie. r ) ..
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
I 'l-JAS T"\11: Chl\l\YIAS PL-/"lNNf-f'L. /'Ir p.:.01~e. SlATe. LAj-.Ji\l~ll-S 11"1 POlL
e. Lt'fAj2-~' At--Jl) OY(;;.(L-~AW ll-'tt': CAtv\p,,\~ S~C\AJLY'tt1 t'rNi?
PAJL\q)....:C> ~ 1lLAN~rofLIAlIoN P~P^lLTM~NT)"
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why? iT weul.- D T\Z--O~A~t...l.1 Be
p.~1-l~f1ctAlr TO ATT~\1 f>, c.oNr~pt,k:e- ~ iMPAC <;:,AW1'1.
~~,
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3. Interests
Why are you applying for this position?
(\J~ ~l;;CN INn:.-~STBp IN TIL/-\ft==-J(
~A-~l"'1 f<lfL SO^,'\.J:; T1;../\~, 'nil) iNTfA'l.-l::'~1 t~A~ ll"C.F-F.A~~~J
SIGNiACANTt--V] SIf'lGe- 11'1-€- 1l1-/lt-P-F-\C-I'L\:;'l,Nn~-D iJeN{1-t of
GI-JI<P'1 r j I ^^,Bl'-J~ Z-,
4. Availabilitv
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings? I WO\A-.D t>k- .A~~ it> f\T11~O
Sf'eC1AL.- ,lNe-!?iING$, IEVt;.Nll-JG 1J\~~'Ttt-J~)') AILe frY3-ff3.fL\'2.F..-P,
5, Additional Information
How long have you lived in this community?
'2.. '1 P-,Aj'L- S
Please use the space below to summarize any additional qualifications you have for this
position
Wt+I~ ttj-..) v\1"~~,A<l~"\.A-re L \,\I(\;tt-t~o on-v <) S,^""Vv\.f-ll-S pop.. 'fHp.
1
Tf\--f\PFlC i2N~Hj...I~pr'--\N6 o l'v tS lOj--j cr '~ (--JE.I?M\~~ P~-P.AILTf.llf:..Nr
oF- P-O),PS - I wAS I~VOl,-\{~ IN f'L/'rN(--.JlN0 fOr-'~ S''''\f~'N c.!:lf
p~J){?,:$"Tl1--I,^t'J ') /"'l"Il) c..'1c::..l--i\'T'i c~ rn~ C/'rtVli'IAS Of p,DIS~ STA'TE
LANt v'~-fL-<; Li'1- \ f'1'\J1-TIQPAT1:3 D IN tv\~\L.- [If L-f. .Tfl-I'tN SPCfLTAT10j-J
t'L.-/-\ NN \/J G VvV[1--ILC; I1-D F ') H" p->.) i SF. t Bi2-L--\~\J~ nt AI klrJ
~DiA(::AT1oN/'r'L-- r..r,\c.l,(COJ'L.oL-tND IN c.o,(A/v'\.V\J" ltt1 /'rND I~G\()t......AL--
?\..."NN1\'.l6, ANi-' ""''1 fiAAN'1 14~,A-1L<:; OF ~7\pF7WP-NL-t1 tN
Cj>rl,^pt,\S' P\....-Af'-iNIN6 l11.ANSpOfl..:r/\TlON PrND PA}'l.}c-INb fVlAV'-.F-
t I
/V~ l'AP-TlCl).v/'tTY.-r "'Ii~LL-- <b-1A\~D Fvfl- ntl S f2t;l..-F,
,1vV'I'r--4\ '1 '').-O-() ~
)
Date
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l~:~~:~)
~'(:_-------------------
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeb(al.ashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name_Alison Hope_
Requesting to serve on Traffic Safety Commission
(Commission/Committee)
Address 468 Willow Street, Ashland
Occupation self-employed editor
Phone: Home 973-5097
Work 973-5097
Email_alisonhope468@gmail.com
Fax
1. Education Back2round
What schools have you attended?
George Washington University, University of Vermont, plus two years at universities in
France
What degrees do you hold?
Masters, International Affairs; Bachelors, French
What additional training or education have you had that would apply to this
position?
None
2. Related Experience
What prior work experience have you had that would help you if you were
appointed to this position?
As an editor for clients including the World Bank, the Center for International Private
Enterprise, Sage Publications, the Naval Institute Press, and many more, I am paid to be
detail oriented. I pay attention, am fair, and committed. I am highly motivated to make
AsWand a safer place for bikers and pedestrians: I don't own a car, but recently
purchased a motor scooter.
Do you feel it would be advantageous for you to have further training in this field,
such as attending conferences or seminars? Why?
At this point, I don't think that is necessary.
.J! I
er~'
3. Interests
Why are you applying for this position?
Because of the recent accidents involving the SOU students crossing Siskiyou. When I
looked into the matter, I discovered that discussions on pedestrian safety on Siskiyou
have been going on since at least 1999--almost 10 years! It's time to act.
4. Availabilitv
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings?
Either is fine. I make my own schedule.
5. Additional Information
How long have you lived in this community?
Two years in early 1980s (1980 to 1981), five years this time (moved back May
2003).
Please use the space below to summarize any additional qualifications you have for
this position
I was instrumental in changing the law in Washington, DC, giving pedestrians the right of
way. I acted in 1983 after a family friend was killed crossing a street in downtown
Washington (Foggy Bottom). During my efforts, I met a wido~hose wife had been
killed crossing the street at a crosswalk. Because her body had been thrown out of the
crosswalk, the driver was not charged (because she "wasn't in the crosswalk"). He and I
spearheaded the action. Now, if you drive into Washington you'll see signs that say,
"Washington is a pedestrian friendly city." You still have to look where you're going
when you cross, but at least drivers are perhaps a bit more careful.
I spent many years in Burlington, Vermont, also. That tourist-centered city got tired of
pedestrians being hit, as well as the unpleasant atmosphere of three blocks of chaotic
traffic, and created the Church Street Marketplace (see attached picture). There are
fountains, benches, and shade trees, all of which attract tourists to downtown. In summer,
jugglers and magicians entertain, encouraging tourists to stay longer in the shopping
district. Ashland may not be ready for anything that complex or expensive, but we need
to create more safety for those who choose to move without being inside large machines.
~D
/ Signatur
2-lf-o~
Date
er~'
TREE COMMISSION
4 Positions Available:
· 2 positions for terms to expire 4/30/2011
· 1 position for a term to expire 4/30/2009 (Vacancy created by resignation of Steve Siewert)
· 1 position for a term to expire 4/30/2010 (Vacancy created by Bryan Holley)
Members Requesting Reappointment:
· Kelly Cruser, First Appointed 1/2/2007
New Applications:
· NONE
.f! I
CITY OF
ASHLAND
Council Communication
Meeting Date:
Department:
Secondary Dept.:
Approval:
Increase in Transient Occupancy Tax
April 15, 2008 Primary Staff Contact:
Administration E-Mail:
None Secondary Contact:
Martha Benn Estimated Time:
Lee Tuneberg
tuneber1@ashland.or.us
Ann Seltzer
30 minutes
Question:
Does Council want to schedule a public hearing for formal consideration of an increase in the
Transient Occupancy Tax?
Staff Recommendation:
Staff recommends Council schedule a public hearing to consider an increase in the Transient
Occupancy Tax from 7% to 9%.
Background:
Council has discussed a possible increase to the TOT and the use of the funds at three previous
meetings: February 6,2007, September 18, 2007 and March 3,2008. At the study session on March
3, Council requested staff prepare information showing the possible distribution of the revenues
generated from a TOT 1 % and 2% increase and associated expenses.
Councilors discussed the following possible uses ofthe "non-tourism" funds that would be generated
by an increase.
. Council Goals, including economic development and visioning
. Improvements to public spaces, including ideas such as Plaza renovation or new public space
downtown.
. Public Art
Council also discussed some of the ideas generated during the public meetings for the amount of the
increase that would be required to go to tourism promotion. That discussion was more general, but the
general consensus was it should go to activities that increase visitor stays during the shoulder season.
Attached to this memo is a spreadsheet that outlines, in broad terms, what staff recommends for
distribution of TOT funds if the Council wants to formally consider an increase. Staff urges Council
have a discussion about whether this basic outline would achieve desired policy results, knowing that
any actual revenue generated from an increase would need to be allocated either through the Budget
Process or through a Supplemental Budget.
Staff knows Council may wish to modify the dollar amounts that might go to any of the specific
categories on the attached spreadsheet. Generally speaking, staff believes Council can accomplish a
great deal more - both in tourism-related activities and non-tourism projects - with a 2% increase than
with a 1 % increase.
Page 1 of3
041508 TOT.CC.doc
r.,
CITY OF
ASHLAND
The overall recommendation is that Council consider the following if you decide to increase the tax;
1. Using all of the funds that would be "non-tourism" dollars from the increase for Economic
Development and Council Goals projects. Staff recommends the first project paid for by these
funds be the Visioning/Community-Based Strategic Plan project. If Council opts for a two
percent increase, the amount available for Economic Development and Council Goal projects is
estimated at approximately $225,000 per year. This would be approximately $160,000 if
Council decides to increase the tax by 1 %.
2. Reducing the amount granted to the Chamber of Commerce for Economic Development work
from $175,000 to $80,000. This change would recognize that the City wishes to increase its
role in economic development but there are still some activities we wish the Chamber to
perform. These activities would need to be specified in the contract with the Chamber and
there needs to be performance measures tied to these activities. We recommend this change
regardless of whether Council adopts a 1 % or 2% increase.
3. Increasing the total amount granted to the Visitors and Convention Bureau (VCB) that is
operated by the Chamber of Commerce. The attached table shows increasing the grant from
$88,000 to a total of $300,000. The Chamber has given us a specific recommendation about
what they would do with this total award (not just the difference) should the Council agree to
this recommendation. Regardless of the total amount the Council wishes to grant to the VCB,
the City's grant should be directed to specific activities that meet the State's definition of
tourism. Additionally, staff recommends we track, at least by quarter, the total collections for
TOT and possibly also average occupancy rates, to see if these activities are actually producing
added overnight stays in our lodging businesses. If Council increases the tax by 1 % instead of
2%, then we recommend a grant of$191,000.
4. Increasing the amount available for the small grants that are tourism based by $50,000. There
are several grantees who do have a relationship to tourism that may be able to increase
overnight stays if they had additional dollars for marketing. We also understand the Bed &
Breakfast Association is incorporated as a non-profit and has applied for City TOT funded
grants. We recommend this change with both a 1 % and a 2% increase.
5. Setting aside the remainder of funds, currently estimated at approximately $43,000 for a 2%
increase and $0 (zero) for tourism related capital projects. Some of the capital projects the City
could fund include a renovation of the Plaza, qualified public art projects, and sidewalk and
streetscape improvements in the commercial and tourist areas of Ashland.
6. Staff recommends the other allocations of TOT revenue - General Fund Services, OSF
Marketing Grant, and the non-tourism small grants - remain the same even if the tax is
increased.
Council should discuss whether it wishes to proceed with a TOT increase and also should decide how
it wishes to allocate the funds (either as proposed by staff or in some other modification). Staff
believes that at least a general sense of the proposed allocation will help people provide feedback about
the proposal during the public hearing.
Page 2 of3
041508 TOT.CC.doc
r~'
Or! I
CITY OF
ASHLAND
Related City Policies:
Resolution 2007-08
Council Options:
Council can:
. Schedule an increase of either 2% or 1 % for a public hearing. Council should then indicate
generally how it wishes to allocate the funds.
· Decide not to increase the TOT at this time
· Provide other direction to staff
Potential Motions:
Attachments:
. Spreadsheet showing TOT increase and possible allocation
. Proposed Plan from Chamber of Commerce
. List of comments from public forums on TOT increase on the benefits and use of funds from a
TOT increase
Page 3 of3
041508 TOT.CC.doc
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The Ashland Chamber of Commerce and its Visitors and Convention Bureau are the
best organizations to accomplish the task of increased visitor promotion of Ashland
through the expansion of our current efforts and our ability to leverage to get the most out
of those dollars. It is important in these current economically challenging times, with the
cost of travel increasing for us to receive additional dollars to gamer more exposure,
build our events and remain competitive in the marketplace. We need to build business
in the shoulder and off-seasons as well as create new reasons for people to visit Ashland.
This increased effort needs to be accomplished with additional project funds and more
staff. Events take significant staff to accomplish as well as money to publicize them.
If the City dedicated $300,000 to the ChamberNCB to promote tourism, it would be an
effective investment in the strongest and largest industry in Ashland. This would result
in a positive economic impact that would benefit the entire local economy with year
round employment. A substantial effort would be made to increase our events, enhance
the website and high definition video, and to increase advertising, promotions and
packages that would promote the shoulder and off-seasons. All of our promotional
programs and projects are integrated and work collectively to promote Ashland. We
certainly are willing to discuss these ideas in further detail but the following is a list of
budget items that would be the priorities for expanded funds:
Visitors & Convention Bureau Budget: $300,000
. Winter Marketing = $40,000: Off season development by expanding the reach
and regional exposure of the Festival of Light would help increase lodging,
dining and shopping for the five weeks of the celebration. Every weekend more
activities would be created to promote visitation throughout the holiday time
period. This would include paying for entertainment such as roaming carolers
through town. Advertising would include markets from northern California to
southern Oregon. In addition, the VCB created a new collaborative promotion in
2008 - The Winter of Romance. The Winter of Romance is a "build your own
experience" collaborative project with businesses in Ashland to promote
revenues in the winter from lodging to restaurants to spas to skiing to retail to
entertainment, thereby, showcasing our amazing amenities. Extended weekend
visitation with specials and discounts for multiple days will be offered. This
promotion has the potential through the establishment of visitor itineraries and
packages to increase business from January through March.
. Festivals & Events = $45,000: The Food & Wine Classic event developed by
the Ashland VCB in November of2007, was a success from the start but needs
significant promotional dollars to advertise to attendees outside the immediate
area. Costs include the direct coordination and implementation of the event as
well as the promotion necessary to advertise the event to extend visitor stays. A
number of current events can be assisted through VCB support as well as the
creation of new events such as a music, art, or niche market festivals.
'I' I
. Advertising = $26,000: Many opportunities exist to advertise Ashland that we
simply do not have the resources to take advantage of. Some of these are
advertising co-ops are with SOV A and others are stand alone advertising
opportunities. Some examples are: Travel Oregon, VIA Magazine, Sunset,
Horizon In-flight Magazine, LA Magazine, Madden Media (newspaper inserts on
travel) as well as on-line advertising on Oregon visitor websites. The VCB
would like to explore advertising in airport feeder markets such as Phoenix,
Seattle, Salt Lake City and Denver.
. Web site development = $12,000: The Internet is driving many to book travel
plans on-line, therefore, it is critically important to develop constantly new and
dynamic images that represent options for diverse travel experiences. Retooling
would allow us to create a visitor data base driven site with email and newsletter
monthly mailings including an event marquee calendar tool to represent clickable
images on events, a crumb trail, and a news section with clickable photo
thumbnails to showcase recent stories written about Ashland. Website
development would include video development, blogs, U- Tube po stings, social
networking sites, email newsletter developments and submissions, visitor data
base management, niche package development, itinerary development and
postings. Additionally, the creation of downloadable brochures will be added.
. HDTV = $20,000: New high definition video and editing of footage to create
niche market DVDs is necessary to make the site constantly fresh as well as
reach new markets. Video of culinary activities including food, wine, farm to
table, outdoor activities, retail, and cultural events are just a few of the markets
we would like to feature. A dedicated server to house the existing and new
footage and provide for editing capability as well as the editing software would
need to be purchased so in-house editing becomes possible.
. Printing = $20,000: Increased printing of visitor guides as well as expanded
distribution at key visitor locations in the Northwest.
. Travel Shows = $15,000: Currently, we are able to only attend the Bite of
Oregon show in Portland but this would enable an increased presence and
brochure distribution as shows such as; Reno, Nevada, the LA Trade Show, the
Sunset Travel Show, San Francisco Travel Show and the Sacramento Travel
Show again serving our feeder markets.
. Airport Exposure = $3,500: The Rogue Valley International Airport is currently
undergoing a major expansion and we need a display created specifically to
encourage visitation to Ashland. The Ashland Airport will engaged to work with
the VCB on specific private pilot promotions.
. Postage = $10,000: This reflects an increase to meet added demand and
promotional brochure support.
or: I
. Photofile & Graphics = $ 8,000: Critical to our ability to develop brochures,
ads and promotional exposure, it is necessary to solicit stellar photography and
graphic design services.
. Hospitality = $ 3,500: Hosting of travel writers, group leaders, and industry
professionals allows us to gamer exposure through their story development and
itinerary creation. This entails the hosting offam tours (familiarization tours) for
industry specific markets such as food writers, wine writers, etc.
. Dues = $ 2,000: Working with industry professionals to solicit their business
requires membership in their organizations. This includes regional and state
associations as well as NTA (National Tour Association).
VCB Program Budget:
VCB Staff Salaries:
Total VCB Grant:
$205,000
$ 95,000*
$300,000
*Proposed VCB staff allocation = $95,000
. Visitors & Convention Bureau & Marketing Director
. Webmaster (112)
. Festival & Events Program Coordinator (new): The primary purpose of the
new staff position would be to increase tourism in the shoulder and off season
through the promotion of existing festivals and events such as the
Independent Film Festival, the Chocolate Festival, and the Food & Wine
Classic in November. The position would also work on the development,
coordination, promotion and implementation of new events such as a music,
art, and other niche market festival and events.
The overall grant budgets would increase by $125,000 ($300,000 for tourism and
$80,000 for economic development). The increase of $30,000 would be spent to
increase staff with the remaining $95,000 be spent on program development as
stated above.
Economic Development Grant: Currently $160,000 would be reduced to $80,000
. Economic Analysis/Surveys = $10,000
. Workshops = $10,000
. Living & Doing Business Guide = $20,000
. Photofile/Graphics = $5,000
. HDTV = $5,000
. Web site = $6,000
. Equipment = $5,000
. Supplies = $4,000
. Payroll (112 webmaster)= $15,000
Total = $80,000
or I
0"
CITY OF
ASHLAND
Memo
DATE:
February 26, 2008
TO:
FROM:
DEPT:
RE:
Lee Tuneberg and Martha Bennett
Ann Seltzer
Administration
TOT public forum
The City held two public forums to solicit public input on a possible increase to the transient occupancy
tax (TOT).
An invitation letter was mailed to 70 lodging establislnnents (based on current business license list) in
Ashland, the Chamber of Commerce Board, the VCB Board, Chamber staff, and selected OSF staff and
Board members.
The first public forum was held on Thursday, February 14 from 11 :30 p.m.-I :30 p.m. and twenty four
people attended. The second was held on Thursday February 21 from 4:00 p.m.-6:00 p.m. and nine
people attended. The forums were facilitated by Adrienne Graham of Leapfrog Training and
Facilitation.
After a brief introduction, explaining the City Council is considering a possible increase to the TOT
wInch would generate new revenue for tourism promotion and funds for economic development,
participants began the round table discussions and were asked to answer four questions:
1) What would be the desired outcome(s) if additional funds were spent on tourism?
2) What would be the best way to spend the additional funds to achieve the desired outcome(s)?
3) What would be the benefits ofleaving the TOT as is?
4) What other information would be helpful for the council to make a well-informed decision?
After each table had discussed and answered each question, the responses from each table were shared
with the group and posted on a flip chart. The verbatim responses are attached and summarized below.
1) fVhat would be the desired outcome(s} if additional fimds were spent on tourism?
Generally people agreed that an increase in overnight visitor to Ashland during the shoulder season is
the most desirable outcome. Some suggested that a measurable outcome is a percentage increase in
ADMINISTRATION
20 East Main Street
Ashland. Oregon 97520
www.ashland.or.us
Tel: 541-488.6002
Fax: 541-488-5311
TTY: 800-735-2900
".,
Of! I
room occupancy rates during the shoulder season. Other outcomes included year round employment
expanding the current special events and creating new special events during the shoulder season.
2) What would be the best way to spend the additional funds to achieve the desired outcome(s)?
Generally participants agreed that the best use ofthe new monies is for increased marketing and
outreach particularly to areas north of Ashland. Some suggested using the funds for targeting
convention business and some suggested a convention site would be desirable but not connected to a
hotel. There was mention of using the funds for improved parking, public art and improving public
transportation (taxi, shuttle services) in order to link the other Ashland attractions (Scienceworks and
Schneider Museum with the downtown). Some believe that sprucing up the downtown is a good use of
funds (cleaning the sidewalks and streets).
It was suggested that a citizen committee of interested parties (lodging, OSF, VCB) work with the
council on the best use of new funds.
3) What would be the benefits of leaving the TOT as is?
This was the liveliest discussion and people voiced concerns and frustrations. Generally people agreed
that an increase to a tax going into a recession was not a good idea. Some commented that tourist
related activities in Ashland (room rates, ticket prices, restaurants) were already high and increasing the
tax adds to those already high costs. Some suggested that visitor might willing pay the increased tax but
might reduce their spending on other amenities (retail and restaurants).
Frustration was expressed that so little money is spent on tourism (14.23%) compared to the amount
generated by the TOT.
Some suggested that leaving the TOT as is makes Ashland more competitive and they don't want
Ashland to have a reputation of burdening visitors with taxes.
4) 'What other information would be helpflll for the council to make a well-informed decision?
Participants requested staff provide the council with a chart showing the TOT rate in all Oregon cities
and how other cities allocate the funds.
Some expressed the need for good data research such as whether or not visitors decide to go to a
destination based on local taxes and the demographics of Ashland visitors to determine if an increase
would be a detriment.
At the end of the forum, participants were encouraged to email additional comments. Participants were
assured that all comments gathered during the public forums would be provided to the council and
emailed to the parlicipants. Participants were also advised that the City Council will discuss the TOT
increase the study session on March 3 and they were invited to attend.
2
ADMINISTRATION
20 East Main Street
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541-488-6002
Fax: 541-468-5311
TTY: 800-735-2900
~A'
Other concerns expressed during the public forums:
There are lodging establishments in or very near Ashland that are actually in the County and guests at
those locations pay only the] % State TOT tax. Some expressed concern that if the TOT were increased
they would lose guests to those establishments.
There was general concern about when the tax increase (if decided) would be implemented. Many
places have already booked business for the next several months. If the new tax were to go into effect
with the new fiscal year in July, the lodging industry would have to communicate with guests who have
already booked and paid a deposit. Some guests might choose to cancel their reservations.
Has the council fully analyzed if the money currently spent on tourism is being spent wisely? Are the
guidelines and criteria for the ECD grants accurate? ECD money is from TOT yet the funds are given to
smaller entities that don't directly draw visitor to Ashland.
Attachments:
. Participant responses during public forum
. TOT and use in other Oregon cities as requested by forum participants
· Invitation letter
. Public Forum handouts including current TOT in Other Oregon cities, estimated revenue from a
TOT increase, Oregon Cities and Counties who have raised the TOT since the 2004 legislation,
ORS language re: TOT, and Chamber of CommerceNCB wish list
. Oregon local lodging taxes prepared by Dean Runyan and Associates for Travel Oregon
· Copy of response emails
. Copy of additional comment sheet fTOm public forum
3
ADMINISTRATION
20 East Main Street
Ashland. Oregon 97520
W\"Jlv.ashland.or.us
Tel: 541-488-6002
Fax: 541-488-5311
TTY: 800-735-2900
rA1
City of Ashland Public Meetings February 14 and 21, 2008
Rdund Table Discussion on the Transient Occupancy Tax
'Raw Data' Session Notes
Facilitated and Prepared by Leapfrog Training & Facilitation
QUESTION ONE
Whot would be the desired outcome(s) if oddWonol funds were
spent on tourism ("bigger picture")?
. Consistent and frequent message
o Increase advertising to northern areas
o Education re: off season activities
o A professional marketing firm to promote properly
o Additional funds spent on marketing
o We need to educate-it is also ongoing the value of tourism
o Marketing, research of Business in season
o Telling the story
o Desire to [do] advertisement and marketing; [there just isn't the money]
o Spend on inclusive advertising- Create new reasons for people to come
to Ashland
o Increase name recognition-I didn't know OSF went for nine months
o We have lots of opportunities-promote what we have
o Market regionally. Redding/Eugene
o Web based outreach
o Counter misperception of OSF
. Better funding for Chamber & VCB
o VCB distinguished/separate from Chamber
o Improve/replace Chamber site-handicapped improvements make it
accessible & engaging.
o Chamber activity-food and wine classic romance winter
o Research on where location for new chamber: considering location,
rents, etc.
Facilitated and Prepared by Leapfrog Training & Facilitation
February 2008
1
'J' t
o Look at Chamber/VCB wish list
o Better presence of Chamber facilities in downtown
o If we could guarantee the funds would be spent on ideas that have been
on the table for a long time with the Chamber and their organizations to
market then we would have industry support.
o Need our own VCB
o Sales position for VCB and Welcome (Info) Center full time
o Maintain tourism we have-improve what we offer so we do not lose
appeal (permanent offering no matter what time of year, public art, and
beautify city.)
. Increase tourism in shoulder season and dead season
o Increase business "Everybody eat all year"
o Focus on shoulder season
o Bring more business (esp. restaurants)
o Keep more businesses around (survival would be easier without the dead
winter season)
o All around business stability
o Promote increased support to ALL businesses
o Economic stability for retail downtown
o Cohesive development of other tourism activities
. Keep employees year-round
o Increase opportunities for living wage jobs
. Better occupancy rates
o Increase occupancy
o Increase year round occupancy
o Additional nights
o More lodging packages available in January
o Increased percentage of occupancy rates
Facilitated and Prepared by Leapfrog Training & Facilitation
February 2008
2
'1' r
. Facilities-Info Center and Convention Center year round
o Convention Center increase group travel
o Convention Center-no hotel/lodging
o Don't think that having a convention center is a good answer especially if
there are more hotel rooms attached
. Increase in TOT tax brought in (improve the cycle of tourism)
o Increase 14% to Tourism & Economy Dev.
. Specialized events that draw overnight! extended stays in non-summer
months
o Funding for festivals
o Artisan/culinary
. Parking improvements
o Parking
o 1992-Wasn't that for parking
o employee parking supported through business
. More visible thing like public art,
o Make art more visible for tourist attraction/enjoyment
. Stronger required partnerships
o Participate more in SOYA activities
o Work with partners
. Transportation infrastructure improvement-not necessarily downtown
o Public transportation downtown it not the only part of the city
Facilitated and Prepared by leapfrog Training & Facilitation
February 2008
3
'J' r
. Track-able and traceable tax-reporting
o How they allocate the money is not right
o I want to see them get more money for general funds-no way!
o Non profits-grants not right
o The city is not handling the right-don't throw money @ a fixed system
o Give money to larger groups (organizations) that are more effective as
opposed to more money to little groups that may not be able to leverage
the use of it
. Increase #'s for OSF opening weekend
. Lower the age group of tourists
. Provide means of attracting large groups
Facilitated and Prepared by Leapfrog Training & Facilitation
February 2008
4
'J' r
QUESTION Two
What would be the best way to spend additional income to
achieve desired outcomes?
. Increase VCB with dedicated sales
. Convention Center: Gets people here not just for OSF or activity
o Convention business
o Convention center
o "Buy convention business."
. Improve parking in & out of downtown
. Green, affordable transportation system
o Infrastructure of tourism: improve taxi, bus, shuttle service invest in
public transportation. Connect varied locations (Science Works, SOU
museum, downtown)
. Increase marketing
o Reach younger audience-Specifically use of Internet and new resources.
o Web based marketing programs
o Full time marketing person (specifically electronic marketing)
o Advertise in AARP (continue growth in baby boomer sector (recognize
their importance)-those who have the time/money/desire to travel).
o Dramatic increase in winter promotions (activities and events to sustain
room rates)
o Marketing efforts in Spring (create more reasons to come, advertising
what is happening in the spring)
o Influence when they visit, not just the summer.
o Find and promote what else attracts people-work on the niches
o Having trouble getting cohesive marketing structure together
o Making potential visitors aware of the smaller and diverse lodging
facilities available
. New events (festivals, outdoor adventure)
o Diversify product appeal to new/different tourists
o Culinary tourism during shoulder/off season
o Mt. Ashland mid-week
Facilitated and Prepared by Leapfrog Training & Facilitation
February 2008
5
o Museum
o Film festival
o Farmers market downtown
o Writing/literary festival. Fiction written 2 weeks at a time
o US Poet Laureate
. Public art permanent or temporary
o Art in unique places
. Re-package what we have
. Build Information center (SOVA, Chamber, VCB combined)
· Clearly delineate jobs of Chamber, VCB, etc. (Chamber focused inward, VCB
focused outward)
· Clean streets & sidewalks - spruce up downtown
. Cycle Oregon
· Question who gets grants same 01' same 01'
· Committee of interested parties (lodging, OSF, etc.) with only some council to
determine where money is spent - not budget committee
Facilitated and Prepared by Leapfrog Training & Facilit?tion
February 2008
6
QUESTION THREE
What would be the benefit of leaving TOT as it is?
. Keeps Ashland attractive in this low-economy time
o Make Ashland more competitive
o Not in competition with other cities that have higher tax-especially large
groups
o Don't want reputation of having a high tax
o Because [by not increasing] TOT & Food & Beverages [taxes, you] will not
increase tax burden on guests
o Keep expectations of what you would get in the rest of Oregon
o Keep perception of Oregon's low/no taxes
o Would influence them to keep coming if we didn't raise it
o Business increased jf tourists come for lower rates (fewer empty
businesses on the plaza)
o Easier to market (less negative impact) on prospective visitors
. People might spend less on other amenities
o Not raising the tax rate Will/may allow people to stay longer and spend
more money on other services
o Already too much increase in cost of doing business, travel, gas, etc.
e Entering recession worrying about spending more money
o Bad timing
. It wouldn't affect the guests-bottom line
o May not be an impact on those from Bay area or other metropolis that
have higher tax including F&B
. Will not have to alter quoted rates
. Risk of too much of a good thing.
. Group tourism-leave as is-want the right kind of growth.
. Would like to see us develop more industry, diversify the economy
. More weekend festivals
. Rowing regatta
Facilitated and Prepared by Leapfrog Training & Facilitation
February 2008
7
'1' r
. Nervous about increasing "How fast would it be implemented?"
. County lodging establishment that don't pay Ashland tax
. Don't kill the golden goose
. Black Swan Inn: Taxes already too high for small area
. Raise TOT lower F&B
. Increases possibility of improving/re-allotting current allocations.
. Analyze what the money is going towards currently before deciding to increase
. There is no follow up
. Are we being good stewards?
. Need to deliberate a lot more
. Comfortable with that; but this is so quick
. Lesser conflict with F&B
Facilitated and Prepared by Leapfrog Training & Facilitation
February 2008
8
"r r
QUESTION FOUR
What other information would be helpful for the council to make a
well- informed decision?
· How did tax increases in other [cities] agencies turn out?
o Up/down on the revenue streams
o Chart with how other counties spend TOT money and how much is
generated
o Compare Ashland to another who built Convention Center & its impacts
o % of TOT that goes to tourism comparison with other cities
o What is the amount spent on visitor promotiDn at other cities
o Sense of what other tourism related taxes are applied in Dther cities
(TOT, FOB, others?)
o Average room rates here and competing cities
o What are plans for CDnvention Center for local cities? Redding?
Medford? Grants Pass?
o Where is the tipping pDint of the unintended consequences?
· Need visitor survey data: experience, parking issues, tax level, and public
transportation.
o Need data-does tax increase deter tourism?
o Impact on visitDr demDgraphy, i.e. % of seniors visiting? Retirees?
SchDDI groups?
o Public transpDrtation
. How quickly would it be implemented
o Phase in advanced-reservation- date certain
o If they move fDrward with this 7/2008, it will have a significantly
negative impact Dn potential visitors.
e Explore other methods of raising funds
o Are there Dther sources Df funds tD accDmplish this?
· Consensus of community consider food tax & if it is necessary
o Need to know hDw community feels
· Determine [what the City is} doing [re:] economic dev.
Facilitated and Prepared by Leapfrog Training & Facilitation
February 2008
9
"I' r
· Accountability for tax. How do we know that increase is actually helping
tourism economic development? How do we set standards?
o Be accountable for how money is spent and how they are viewed
. Include average room rates
· Measure occupancy percentages
· Measure increase in possible meals tax
· Need to go back and look at impact of the closing of 150 rooms @ Windmill
· Our visitor center needs to be upgraded significantly
o Visitor information will be an enhancement
o Understand importance of VCB and Chamber as separate and important
entities
. Understand the trickle-down effect
· How do we handle lack of rooms in high season?
. No "pie in the sky" dreaming-stick to reality
· Reasonable cap on expectations if it's more than 2-3 years-not okay.
· Consider location Convention Center-can't be too far away from downtown.
· Who will manage, maintain, etc. Convention Center. Who/what group would be
available to manage?
· Location balance between OSF & Convention Center (OSF on one side
Convention Center down near railroad property.)
· Why is hotel industry apathetic to informing council (through open houses)
· When Ashland Springs has a conference the frequently "spill" business to other
properties
. Council understands that 1% goes to state
. Action plan accountable
. Smart clause
. Look at fairness of
. New money for shoulder season
. Don't tax ??? industry
. Renewal of small grant guidelines criteria
. Tourism aspect
II Support small increase
Facilitated and Prepared by Leapfrog Training & Facilitation
February 2008
10
lAsT COMMENTS
· Appreciate having public forum
o Provide food at open house [public round table meetings)
o Appreciate the process of dialogue
o Thanks
· Have to recognize what we've got here in Ashland; food, art, bed and
breakfasts, nature, adventure.
o Infrastructure-don't do anything to ruin what we're got
· Improvements usually come from citizens, not political realms
o We are over-regulated
o Things done at political level to enhance Ashland-Improve and look at
areas like land use planning, sign code, lack of art in Lithia Park, etc.
· People on council well meaning, but not one represents the tourism or lodging
industry-need to reach out
· Who will articulate vision-need someone as point-what is the leadership for this
project?
· Costs are a concern for this low economy
o Don't increase meals tax
o Don't want to hurt OSF by discouraging lengthier stays
o Increase may discourage people from attending
· City's lodging process is too awful-if easier those facilities running illegally may
register-which might increase TOT levels.
· Don't want a convention center (now wfeconomy)
· If Grants Pass or Medford builds conference center will we be sorry that we
didn't?
· The city has to honor the hospitality industry
· General public doesn't feel that the council understands the value of small
business and the industry as a whole.
· What are non-lodging businesses doing to promote tourism to stay open?
· Does having TOT as is eliminate possibility of altering the current allocations or
the possibility of having a separate TOT committee?
Facilitated and Prepared by Leapfrog Training & Facilitation
February 2008
11
CITY OF
ASHLAND
Council Communication
Martha Be
Funding for Public Art
Primary Staff Contact:
E-Mail:
Secondary Contact:
Estimated Time:
Ann Seltzer
ann@ashland.or.us
None
15 minutes
Meeting Date:
Department:
Secondary Dept.:
Approval:
April 15,2008
Administration
Question:
Which of the public art funding options does the Council wish explore?
Staff Recommendation:
Staff recommends Council schedule a public hearing to consider Option #1;
1/10 (one tenth) of 1 % Public Art Commercial Development Fee, and
1/2 (one half) of one percent of Capital Improvement Projects over $25,000, and
5% oftourism dollars generated from a potential increase to the TOT.
Background:
One of the goals identified in the Public Art Master Plan is to "seek diverse, reliable and stable funding
for public art through the City of Ashland" and to prepare a menu of funding options for City Council
review and consideration. Attached are the two funding options developed for council review. Option
#1 includes: a 1/10 (one tenth) of 1 % Public Art Commercial Development Fee, a 1/2 (one half) of one
percent of Capital Improvement Projects over $25,000 and 5% of tourism dollars generated from a
potential increase to the TOT. Option #2 includes: a 1/2 (one half) of one percent of Capital Improvement
Projects over $25,000 and a 1/2 cent increase in property tax.
The PAC is very aware of the budget challenges of the city. The three sources identified were selected
to have the least impact on the general fund. The commission supports all three funding sources listed
under Option #1. In their analysis, these three sources combined provide funds for public art but do
not compete for existing city resources. These sources draw from the commercial development
community, general public dollars and tourism generated funds. If Council concurs this option is worth
further consideration, a public hearing should be scheduled.
The PAC recognizes that the allocation of tourism related TOT funds is part of a larger discussion.
Staff is looking for feedback from the council on whether or not to include public art in the range of
options being prepared for council discussion in April concerning an increase to the TOT.
In addition to the proposed funding options the PAC will continue to seek funds from foundations and
from private donors. Previous public art contributions include $5,000 from local foundations, $42,000
from private donors and $5,900 from the City of Ashland. These funds paid for current public art
including: Rio Amistad (top of Calle staircase) Oyster and Kelp (Calle Staircase) and Nourishing Our
Community (Lithia Way and Pioneer).
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041508 PAC funding.CC.doc
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CITY Of
ASHLAND
During council deliberation on adopting the Master Plan councilors expressed a desire for a list of
specific projects and estimated costs for each project. The PAC has included a list public art projects
as part oftheir analysis but are not funded. This list is attached.
Related City Policies:
The commercial development fee would be collected by the building department at the time of
permitting. Staff from the Community Development, Finance and Legal departments has reviewed
this proposal.
Council Options:
. Direct staff to schedule a public hearing for public art funding for Option #1 or Option #2 and
direct staff to include funding for public art in the TOT scenario for council discussion in April.
. Determine that funding public art is not possible at this time and provide direction to the PAC
Potential Motions:
. Move adoption of Option# _ for funding public art.
. Move to deny funding for public art.
Attachments:
. Public Art Commission funding options and Public Art project description and associated costs.
Page 2 of2
041508 PAC funding.CC.doc
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Public Art Commission
Recommendation to the Council, March 18 2008
Proposed Funding Options for Public Art in Ashland
Option #1
la) Public Art Commercial Development Fee (CDF) of 1/10 (one tenth) of 1 %
The PAC proposes collecting a fee of one tenth of one percent of the total value of commercial
construction based on construction permits for new commercial construction and additions to
existing commercial properties.
Developers would have the option to 1) invest one tenth of one percent of the total value of their
construction permit to provide public art on the property working with the Public Art
Commission and the public art process or 2) choose to pay a fee of one tenth of one percent ofthe
total value of the construction permit to a public art fund. These funds would be set aside and
allowed to accumulate in order to finance larger public art projects.
In 2007, 16 permits were issued for commercial development. The value ofthat construction
based on construction permit information was $6,647,802. One tenth of one percent of that
amount would have generated $6,648.
In 2006, 31 building permits were issued for commercial development. The value of that
construction based on construction permits was determined to be $9,351,909. One tenth of one
percent of that amount would have generated $9,351. The greatest number of commercial
permits issued during the past five years was 154 permits in 2003 for a commercial valuation of
$35,817,729. One tenth of one percent would have generated $35,818 for public art.
Ib) Capital Improvement Projects of 1/2 (one halt) of one percent
The PAC proposes allocating one half of one percent from capital improvement projects over
$25,000 dollars for the maintenance and purchase of public art. CIP projects subject to the
percent for art include the purchase, construction, rehabilitation or remodel of any public building
or decorative or commemorative public structure within the city limits.
The funds would not be required to be used for public art for the CIP project and would be set
aside and allowed to accumulate in order to finance larger public art projects.
CIP projects not subject to the percent for art include street or sidewalk improvements, public
utility work, or emergency services work.
Projects currently listed in the CIP that would be subject to the percent for art include:
City Facility Upgrades, Fire Station #2, Police Parking Lot Expansion, Police Department
Building Improvements, all are non-utility projects and are listed under Administration - City
Facilities.
lc) Five percent of tourism dollars generated from a potential increase to the TOT.
The Public Art Commission is aware the City Council is considering a possible increase to the
transient occupancy tax. No doubt, there are numerous tourism related entities vying for those
funds. The PAC asks council to consider allocating five percent of the tourism dollars generated
from a potential increase for the acquisition of public art.
1
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A one percent increase to the TOT would generate approximately $225,000 of which $158,000
must be spent on tourism. Five percent of $158,000 would generate $7,900 for public art.
ORS320.300 provides that 70% of the total revenue generated from a TOT increase be spent on
tourism. The language defines tourism and includes: "improved real property that has a useful
life of 10 or more years and has a substantial purpose of supporting tourism or accommodating
tourist activities". The PAC believes that public art could qualify as real property and "tourism
related" when included in marketing efforts to promote Ashland as a visitor destination for
cultural amenities which include public art.
Currently the City of Bend uses a portion of the TOT for the acquisition and maintenance of
public art and has taken the position that public art affixed to real property, with the intent that it
remains affixed to real property, is "real property".
Public art enhances the character of a community and highlights a community's commitment to
art and culture. Studies show that public art serves as a powerful economic force, attracting
businesses and visitors. It seems appropriate that funds collected from visitors to Ashland be
spent on real property that enhances the community they have chosen to visit.
If council does not agree public art is tourism-related, the PAC requests 3% of the non-tourism
related use of a TOT increase be allocated for public art. The PAC is aware the City is interested
in using those funds for specific purposes for the immediate future and therefore defers the
request of an allocation of3% of the non-tourism designated funds until 2011.
The Public Art Commission believes Option #1 is the most diverse source of funding for public
art. It draws funds from the commercial development community, public dollars and tourism
generated funds.
Option #2
2a) 11/2 percent (one and a half percent) of Capital Improvement Projects
Most communities in Oregon allocate a percent for art from capital projects, ranging from 1/2 to
2 1/2 percent, dedicated to public art acquisition and maintenance. Typical capital improvement
projects subject to the percent for art include the purchase, construction, rehabilitation or remodel
of any public building or decorative or commemorative public structure within the city limits.
Projects not subject to the percent for art include street or sidewalk improvements, public utility
work, emergency services work.
2b) Property Tax increase
A 1/2 cent increase to current property taxes could generate approximately $8,500 annually for
public art. A property assessed at $300,000 currently pays $1,718.00 in property taxes. A 1/2
cent increase would generate an additional $3.00, bringing the total property tax on a $300,000
assessed property to $1,721.
2
Public Art Commission
Recommendation to the Council, March 4 2008
Upcoming Public Art Projects
In 2003, the City Council designated four placeholders for future public art: the gateway island
between the library and fire station, the retaining wall in front of the library adjacent to the
sidewalk, the park row at the comer of East Main and Gresham Street and the sign on the half
wall of the service station across from the gateway island that currently reads "welcome
Ashland".
Goal 9 of the PAC Master Plan states: "identify the gateway art projects for the existing locations
approved by the City Council in 2003 as well as additional gateway locations".
Goal 8 of the PAC Master Plan states: "develop community based public art projects which could
incorporate neighborhoods and local schools".
The following is a list of upcoming public art projects and anticipated costs for each project.
Once funds are available, the PAC will engage the public to help define the artistic concept and
scope of each project.
Gateway Island
The largest and most expensive project will be the gateway island. The island is of a substantial
size and the final public art piece must be in scale with the location. Based on research of other
cities with locations of similar size and scope with public art the anticipated cost for a project of
this size is $100,000.
The gateway welcome sign, currently posted on the half wall ofthe service station across from
the gateway island is prominent and very visible to pedestrians and motorists. Preliminary
conversations with the service station property owner indicate a willingness to allow the PAC to
make improvements to the sign on the half wall. The anticipated cost is $10,000.
Library Retaining Wall
Likely the most appropriate medium for this space is a mosaic on the face of the retaining wall
facing the sidewalk. Given the size of the wall the anticipated cost for this project is $30,000.
The mosaic at the top of the Calle Guanajuato staircase, a smaller space than the library retaining
wall, was $20,000.
Parkrow at the corner of Gresham Street and East Main Street
This space would be appropriate for a smaller piece, such as a kinetic, functional or sculptural
piece. The location is of a similar size to the location of public art at the comer of Lithia Way
and Pioneer and could accommodate a piece of art similar in size to the public art piece at that
location. The anticipated cost for this project is $20,000.
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Newly identified public art projects:
North Ashland Entrance Sign
The north Ashland entrance sign is located on Highway 99 at the base of the train trestle. It is
prominent and in a highly visible location for motorists entering Ashland from the north. The
original sign was sponsored by Ashland Rotary who recently spoke to the PAC expressing
interest in partnering with the PAC and other service clubs to replace the current sign. The
anticipated cost ofthis project is $5,000 plus additional support from local service clubs.
South Ashland Entrance
The PAC has not yet identified an appropriate location for a public art feature at the south
entrance to Ashland, but believes it is important and appropriate to place one. This is in keeping
with Goal 9 of the Master Plan and public art in gateway locations. The anticipated cost is
$10,000.
Neighborhood Project Bellview School
One of the goals identified in the Master Plan is to "develop community-based public art projects
which could incorporate neighborhoods and local schools", The PAC was contacted and asked to
assist in creating a mosaic at Bellview School honoring the history of the Bellview community
and the school. The proposed project will be coordinated with the Bellview art teacher, Bellview
students and the Bellview PTO. The PAC believes this would be an appropriate project for an
Economic and Cultural Development grant. The project is also a likely candidate for the
involvement of SOU capstone student.
The anticipated cost ofthis project is $5,000 plus the support ofthe Bellview community.
4
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CITY OF
ASHLAND
Council Communication
Meeting Date:
Department:
Secondary Dept.:
Approval:
April 15, 2008
Police
None
Martha Be
PERF Report Update
Primary Staff Contact:
E-Mail:
Secondary Contact:
Estimated Time:
Terry Holderness
Holderness@ashland.or.us
None
20 minutes
Question:
Does the Council have questions about the report on the implementation of Community Policing based
on the recommendations made by the Police Executive Research Forum following an audit of the
department in 2006 with the modifications and timeline recommended by the Chief of Police?
Staff Recommendation:
Staff recommends that Council direct the Chief of Police to continue implementing the
recommendations of the PERF report as indicated in the attached timeline with the modifications
discussed in this report and in the report presented to Council on September 18, 2007.
Background:
The purpose of the recommendations set forth in the PERF report were to update some policies,
especially those related to the use of force, and to develop policies and procedures to institutionalize
community policing in the City of Ashland. The attached time line shows those recommendations that
have been completed and projected completion dates for the recommendations that have not been
completed. The time line shows that it is the intention of the police department to complete most of
the recommendations by July of this year. The final recommendations should be completed by
September of this year.
Most of the action items were completed by the time indicated on the time line submitted in September
of 2007. Most of the action items that have not yet been completed have had the completion date
modified. If the date has been modified from the timeline presented in September the attached timeline
indicates that a change has been made.
Many of the action items on the time line are being placed where they are due to their relationship to
other items that need to be completed first. For example many of the action items were expected to be
worked on at least in part by the new Lieutenant. Since that recruitment took several months longer
then planned the completion date for all of those items had to be modified.
Several of the action items on the chart were not specifically recommended in the PERF report but
department staff feels they are consistent with the goals of recommendations made in the report. For
example:
. The PERF report does not specifically recommend the development of a training plan. A
formal training plan will help institutionalize all of the recommendations made in the report
related to training. That plan should be completed earlier then originally planned and the date
of completion has been modified to reflect that.
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CC-PERF update
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CITY OF
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. The PERF report did not specifically recommend a school resource officer but talked about the
need for the department to improve relations with teenage members of the community.
Department staff feels that an SRO program is the most effective way to accomplish that goal.
The original timeline called for implementation of the school resource officer program in June
of this year. That date has been modified to September of this year and is still dependent on
our ability to hire additional officers.
. No mention was made in the PERF report of the specific need to conduct comprehensive
leadership training to improve department wide accountability. Department staff feels this type
of training is critical to implementing the changes recommended in the report.
Each item on the time line has the number of the PERF report recommendation that is related to that
action item.
Significant Accomplishments:
~ The contact station in the downtown area is in the process of being remodeled and should be
open to the public within the next two weeks.
~ This week we are holding the first training course held in the State of Oregon to train officers in
the PTO training program. This program was developed under a grant from the US DOJ Office
of Community Oriented Policing Services. The COPS office developed this program to
effectively train officers to function in a community policing environment. All future officers
will be receiving their initial field training using this model.
~ We have modified the requirements for new officers so that prior experience working in
community service can be considered in lieu of education or military service. New
requirements for promotions reduce the requirements for time in service giving us the ability to
promote employees based more on performance then longevity. .
~ New evaluation forms that evaluate officers on specific activities and behaviors including
community and problem orientated policing are now being used.
~ We have successfully conducted the first Leading Police Organizations class held in the State
of Oregon. That class was so well received that other area agencies will be holding an
additional class later this year. We will be sending additional employees that could not attend
the first class to that class.
Other issues:
The area commander program is in place and functioning. The monthly area commander meeting's are
being held and we have completed several problem solving efforts and are working on several more.
We have been conducting and attending community meetings around the city as part of that program.
The large scale community meetings planned as part of that program have not yet started. We will be
holding the first of those meetings in June of this year. The area commanders will use those meetings
to identify community members that are interested in being involved in the process of creating our new
department mission statement and goals. The completion dates of those items have been modified to
reflect that change.
Page 2 of 3
CC-PERF update
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CITY OF
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The review of policies related to the complaint procedure and use of force is now being done as part of
the complete review and rewrite of our entire general orders as part of the Lexipol contract. This has
caused us to modify the date of completion of those action items.
Related City Policies:
None
Council Options:
The Council may direct the Chief of Police to implement the recommendations of the PERF report as
recommended in this report or may direct the Chief to reconsider any of the action items presented or
defer acceptance (take no action) awaiting further information or clarification.
Potential Motions:
I move to direct the Chief of Police to continue with the implementation of the recommendations of the
PERF report as recommended by staff
I move to request that the Chief make the following modifications in the plan
Attachments:
Timeline for implementation of action items
Page 3 of3
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PERF Report Time Line
Projected Accomplishment Dates
Recommendation 1:
Police Chief as a strategic leader. Accomplished
Chief Holdemess has set up committees and time lines for the task force to implement the
PERF Report.
Update APD vision, values and mission statement
September 1, 2008
(Change)
Recommendation 2:
Restructuring of the department
Accomplished
Promotional process for support commander
Accomplished
School Resource Officer Implementation
September 1, 2008
(Change)
Accomplished
Verify qualifications for positions
Recommendation 3:
Gathering statistical data
Accomplished
Divide city into areas
Accomplished
Recommendation 4:
Recruitment/Hiring Process
Accomplished
Review of Recruitment /Hiring Process
June 1,2008
Review of promotional process
June 1,2008
Recommendation 5:
Adoption of Police Training Program
May 1, 2008
( Change)
Problem Oriented Training
Accomplished
Leadership Training
Accomplished
Training Plan for all employees
May 1, 2008
(Change)
Recommendation 6:
Area Command set up
Accomplished
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Recommendation 7:
Performance appraisal system created
Recommendation 8:
Career Development plan
Recommendation 9:
Weekly informationals by Chief
Frequent/Open communication by Chief to City Administrator
Set up Contact Station
Reinstitute Citizens' Academy
Update website
Dissemination of Po licyl Procedures
Recommendation 10:
Update employee disciplinary process
Recommendation 11:
Purchase of tasers/update of policy
Critical Incident Management Training
Use of Force panel review
Review of Use of Force policy
Accomplished
May 1, 2008
(Change)
Accomplished
Accomplished
May 1, 2008
(Change)
September 1, 2008
(Change)
Accomplished
Accomplished
July 1, 2008
( Change)
Accomplished
Accomplished
Accomplished
July 1, 2008
(Change)
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CITY OF
ASHLAND
Council Communication
Parks Ordinance repeal: AMC 10.68.050, 10.68070 and 10.68.160
Meeting Date:
Department:
Secondary Dept.:
Approval:
April 15, 2008
City Attorney's Of 1 e
Primary Staff Contact:
E-Mail:
Secondary Contact:
Estimated Time:
Richard Appicello
Appicelr@ashland.or.us
5 minutes / Ordinance
Question:
Should the City Council conduct and approve First Reading of an Ordinance titled, "An Ordinance
relating to public parks, repealing Code Sections 10.68.050, 10.68.070 and 10.68.160" and move the
ordinance on to Second Reading on May 6, 2008?
Staff Recommendation:
Staff recommends Council approval of First Reading by title only and move the Ordinance on to
Second Reading set for May 6,2008.
Background:
After the U.S. Supreme Court decision in Watchtower Bible & Tract Society v. Village of Stratton, 536
U.S. 150 (2002), most local governments examined their local ordinances for overbreadth.-(i.e. the
regulation sweeps within its ambit constitutionally protected activities.). The City Attorney's office
has identified the provisions proposed for amendment or repeal as potentially subject to legal
challenge. AMC 10.68.050 has also been identified for repeal in correspondence from the American
Civil Liberties Union to the City Council. After Council consideration on 4-1-08, the ordinance was
revised and .no longer is proposed for emergency enactment. A revised ordinance was emailed to
Council members on 4-2-08.
Related City Policies:
City Charter Article 10, Ordinance adoption provisions
Council Options:
(1) Move to approve First Reading and continue the matter to May 6, 2008 for Second Reading.
(2) Postpone consideration.
Potential Motions:
Staff: [Conduct First Reading of Ordinance by Title only]
Council: Motion to approve First Reading and set Second Reading for May 6, 2008.
Attachments:
Proposed ordinance
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041508 Parks Ordinance.CC.doc
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ORDINANCE NO.
AN ORDINANCE RELATING TO PUBLIC PARKS, AND
REPEALING CODE SECTIONS 10.68.050, 10.68.070 AND 10.68.160
Annotated to show doletions and additions to the code sections being modified.
Deletions are bold . and additions are in bold underline.
WHEREAS, the City of Ashland wishes to repeal outdated and questionable parks
provisions first instituted in 1916 and 1978;
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Repeal.
repealed.
SECTION 2. Repeal.
SECTION 3. Repeal.
repealed.
Section 10.68.050 [Soliciting - Begging - Prohibited], is hereby
Section 10.68.070 [Vocations-Prohibited], is hereby repealed.
Section 10.68.160 [Annoying others -Prohibited] is hereby
SECTION 4. Severability.. The sections, subsections, paragraphs and clauses of this
ordinance are severable. The invalidity of one section, subsection, paragraph, or clause
shall not affect the validity of the remaining sections, subsections, paragraphs and
clauses.
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the day of , 2008,
and duly PASSED and ADOPTED this day of , 2008.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this _ day of
,2008.
John W. Morrison, Mayor
Reviewed as to form:
Richard Appicello, City Attorney
Ordinance No.
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CITY OF
ASHLAND
Council Communication
Ordinance amending AMC 10.115.080- Tenants Rights regarding fines
Meeting Date:
Department:
Secondary Dept.:
Approval:
Apri115,2008
City Attorney's Office
None
Martha Benn
Primary Staff Contact:
E-Mail:
Secondary Contact:
Estimated Time:
Richard Appicello
Appice1r@ash1and.or.us
None
5 minutes
Question:
Should the City Council conduct and approve First Reading of an Ordinance titled, "An Ordinance
Amending the Ashland Municipal Code, Chapter 10.115, Tenants Rights, Amending Section
10.115.080, relating to fines" and move the ordinance on to Second Reading on May 6, 2008?
Staff Recommendation:
Staff recommends Council approval of First Reading by title only and move the Ordinance on to
Second Reading set for May 6,2008.
Background:
This ordinance is proposed to correct the penalty associated with violation of tenants rights ordinance.
When adopted last year the ordinance provided for penalties up to one thousand dollars. Unfortunately
regardless of how significant an issue is to the City Councilor staff, you cannot set a higher fine than
the City Charter provides for a City ordinance violation. The City Charter provision, (likely from
1906) states:
Section 1. Violation of Charter, Ordinance and Laws The Council, at any regular or adjourned
meeting, shall have the power within the limits of the City of Ashland to enact laws, ordinances and
pass resolutions not in conflict or inconsistent with the laws of the United States, the State of Oregon, or
the provisions of this Charter; and to provide for punishment of any person or persons found guilty by a
competent tribunal of the violation of any such laws, ordinances, or any of the provisions of this
Charter, by fine or imprisonment of such offender, until such fine and costs are paid; and to provide for
the working of such persons so convicted on the streets of the City or at any other work, and to provide
the compensation therefor to be applied on such fine and costs; but no fine shall exceed the sum of
$500 and the costs of prosecution, nor shall any imprisonment or term at hard labor exceed 60 days.
Obviously because of the failure of the Charter update (which would have removed this limitation) the
City is limited to $500.00 and the cost of prosecution. This ordinance must be amended to be
consistent with the current Charter. This office will separately bring a proposed amendment to 1.08 to
address appropriate fees for court costs - costs of prosecution. .At some point the Council will need to
revisit elimination of outdated Charter provisions, (but not here)..
Pursuant to Council Rules, [AMC 2.04.050] Councilor Silbiger contacted this office and correctly
pointed out an oversight in the Tenants Rights amendment (failure to strike "a minimum of"). I have
made this change.
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CITY OF
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Related City Policies:
City Charter Article 10, Ordinance adoption
Council Options:
(1) Move to approve First Reading and continue the matter to May 6, 2008 for Second Reading.
(2) Postpone consideration.
Potential Motions:
Staff: [Conduct First Reading of Ordinance by Title only}
Council: Motion to approve First Reading and set Second Readingfor May 6, 2008.
Attachments:
Proposed ordinance
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041508 Tenants Rights.CCdac
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ORDINANCE NO.
AN ORDINANCE AMENDING THE ASHLAND MUNICIPAL CODE, CHAPTER 10.115,
TENANTS RIGHTS, AMENDING SECTION 10.115.080, RELATING TO FINES.
Annotated to show deletions and additions to the code sections being modified.
Deletions are bold . and additions are in bold underline.
WHEREAS, it is necessary for consistency with the Ashland City Charter to amend the
maximum fine prescribed for violations of Ashland Municipal Code 10.115.080 Section B.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOllOWS:
SECTION 1. Section 10.115.080 is hereby amended to read as follows:
B. Not\odthstanding the fine limitations of AMC Section 1.08.020, Ithe fine for violation of
any provision of this Chapter shall be a minimum of $500.00 $1000.00 for each unit
affected, excludina any required state and local assessments. If the ...iolation is a
failure to pay the relocation benefit or prohibited harassment or frustration of tenant's
rights and the offender is a corporation or other business entity, then an additional
special corporate fine shall be imposed, in addition to the minimum fine, equal to an
amount h\fice the relocation assistance amount unlawfully '::ithheld.
SECTION 2. Severability. The sections, subsections, paragraphs and clauses of this ordinance
are severable. The invalidity of one section, subsection, paragraph, or clause shall not affect the
validity of the remaining sections, subsections, paragraphs and clauses.
SECTION 3. Codification. Provisions of this Ordinance shall be incorporated in the City Code
and the word "ordinance" may be changed to "code", "article", "section", or another word, and
the sections of this Ordinance may be renumbered, or re-Iettered, provided however that any
Whereas clauses and boilerplate provisions (Le. Sections 2-3) need not be codified.
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the day of ,2008,
and duly PASSED and ADOPTED this day of , 2008.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this _ day of
,2008
John W. Morrison, Mayor
Reviewed as to form:
Richard Appicello, City Attorney
Ordinance No.
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CITY OF
ASHLAND
Council Communication
Ordinance amending AMC 9.24.055- Woodstoves / Fireplace Inserts
concerning penalties.
Meeting Date:
Department:
Secondary Dept.:
Approval:
April 15, 2008
City Attorney's Office
None
Martha Benn
Primary Staff Contact:
E-Mail:
Secondary Contact:
Estimated Time:
Richard Appicello
Appicelr@ashland.or.us
None
5 minutes
Question:
Should the City Council conduct and approve First Reading of an Ordinance titled, "An Ordinance
amending the Ashland Municipal Code, Chapter 9.24, Removal and Disposal of Non-Certified
Woodstoves and Fireplace Inserts, amending Section 9.24.055, relating to fines" and move the
ordinance on to Second Reading on May 6, 2008?
Staff Recommendation:
Staff recommends Council approval of First Reading by title only and move the Ordinance on to
Second Reading set for May 6, 2008.
Background:
This ordinance is proposed to correct the penalties associated with violation of the woodstove /
fireplace insert ordinance. When adopted last year the ordinance provided for penalties up to one
thousand dollars. Unfortunately regardless of how significant an issue is to the City Councilor staff,
you cannot set a higher fine than the City Charter provides for a City ordinance violation. The City
Charter provision, (likely from 1906) states:
Section 1. Violation of Charter, Ordinance and Laws The Council, at any regular or adjourned
meeting, shall have the power within the limits of the City of Ashland to enact laws, ordinances and
pass resolutions not in conflict or inconsistent with the laws of the United States, the State of Oregon, or
the provisions of this Charter; and to provide for punishment of any person or persons found guilty by a
competent tribunal of the violation of any such laws, ordinances, or any of the provisions of this
Charter, by fine or imprisonment of such offender, until such fine and costs are paid; and to provide for
the working of such persons so convicted on the streets of the City or at any other work, and to provide
the compensation therefore to be applied on such fine and costs; but no fine shall exceed the sum of
$500 and the costs of prosecution, nor shall any imprisonment or term at hard labor exceed 60 days.
Obviously because of the failure of the Charter update (which would have removed this limitation) the
City is limited to $500.00 and the cost of prosecution. This ordinance must be amended to be
consistent with the current Charter. This office will separately bring a proposed amendment to 1.08 to
address appropriate fees for court costs - costs of prosecution. .At some point the Council will need to
revisit elimination of outdated Charter provisions, (but not here)..
Pursuant to Council Rules, [AMC 2.04.050] Councilor Silbiger contacted this office and suggested
simplification of the woodstove penalty, section 1, from:
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CITY OF
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"The fine for violation of any provision of this Section shall be a minimum of $250.00 and a
maximum of $500.00 excluding any required state and local assessments"
to the following,
"The fine for violation of any provision of this Section shall be $500.00 excluding any required
state and local assessments.".
An equivalent change would be made in Section 2, "not less than $250.00 and not more than $500.00
as well as the cost of Court or Administrative proceedings to enforce the removal requirement"
changes to ... "shall be $500.00 as well as the cost of Court or Administrative proceedings to enforce
the removal requirement"
I have not made this change, but if the Council wishes to make this change it we will read at the
meeting.
Related City Policies: City Charter Article 10, Ordinance adoption
Council Options:
(1) Move to approve First Reading and continue the matter to May 6, 2008 for Second Reading.
(2) Postpone consideration.
Potential Motions:
Staff: [Conduct First Reading of Ordinance by Title only}
Council: Motion to approve First Reading and set Second Reading for May 6, 2008.
Attachments:
Proposed ordinance
Page 2
041508 Wood stove Fireplace 1nsert.CC.doc
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ORDINANCE NO.
AN ORDINANCE AMENDING THE ASHLAND MUNICIPAL CODE, CHAPTER 9.24,
REMOVAL AND DISPOSAL OF NON-CERTIFIED WOODSTOVES AND FIREPLACE
INSERTS, AMENDING SECTION 9.24.055, RELATING TO FINES.
Annotated to show delotions and additions to the code sections being modified.
Deletions are bold . and additions are in bold underline.
WHEREAS, it is necessary for consistency with the Ashland City Charter to amend the
maximum fine prescribed for violations of Ashland Municipal Code 9.24.055 Section 1 and
Appendix A.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 9.24.055 is hereby amended to read as follows:
A. PROHIBITION. It shall be unlawful and a violation of the Ashland Municipal
Code, for the Conveyance of Real Property to occur for any real property located
within the City of Ashland in violation of the requirements of this Section,
including specifically documented compliance with the Disclosure,
Removal/Disposal and Certification requirements set forth herein.
Notwithstanding the fine limitations of AMC Section 1.08.020, Ithe fine for
violation of any provision of this Section shall be a minimum of $250.00 and a
maximum of $1000.00, $500.00 excluding any required state and local
assessments.
SECTION 2. Appendix A, incorporated by AMC 9.24.055 is amended as follows:
The Seller and the Buyer also understand that this Disclosure Certificate must be
executed by the Seller and acknowledged by the Buyer prior to closing or transfer and
delivered to the City of Ashland with the executed Removal Certificate and receipt
evidencing proper disposal. Failure to comply with the Disclosure, Removal, Disposal
and Certificate requirements of AMC 9.24.055 is punishable by a fine of not less than
$250.00 and not more than $1000 J500.00 as well as the cost of Court or
Administrative proceedings to enforce the removal requirement.
SECTION 3. Severability. The sections, subsections, paragraphs and clauses of this
ordinance are severable. The invalidity of one section, subsection, paragraph, or clause
shall not affect the validity of the remaining sections, subsections, paragraphs and
clauses.
SECTION 4. Codification. Provisions of this Ordinance shall be incorporated in the
City Code and the word "ordinance" may be changed to "code", "article", "section", or
another word, and the sections of this Ordinance may be renumbered, or re-Iettered,
provided however that any Whereas clauses and boilerplate provisions (i.e. Sections 3-
4) need not be codified.
Ordinance No.
Page 1 of2
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The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the day of , 2008,
and duly PASSED and ADOPTED this day of ,2008.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this _ day of
,2008
John W. Morrison, Mayor
Reviewed as to form:
Richard Appicello, City Attorney
Ordinance No.
Page 2 of2
CITY OF
ASHLAND
Council Communication
Ordinance amending AMC lO.lOO.OlO-Social Gambling
Meeting Date:
Department:
Secondary Dept.:
Approval:
April 15, 2008
City Attorney's Office
None
Martha Benne
Primary Staff Contact:
E-Mail:
Secondary Contact:
Estimated Time:
Richard Appicello
Appicelr@ashland.or.us
None
5 minutes
Question:
Should the City Council conduct and approve First Reading of an Ordinance titled, "An Ordinance
amending the Ashland Municipal Code, Section 10.100.010, Social Gambling and Social Games" and
move the ordinance on to Second Reading on May 6, 2008?
Staff Recommendation:
Staff recommends Council approval of First Reading by title only and move the Ordinance on to
Second Reading set for May 6,2008.
Background:
The existing Ashland Municipal Code references a 1974 House Bill. The proposed amendment
replaces the reference to this bill with the appropriate Oregon Revised Statute. AMC 10.100.10 simply
authorizes social gambling and social games as defined in state law by charitable, fraternal and
religious organizations. The city has authority to, but does not regulate or license such gambling. If
the Council desires to regulate or license this activity, a separate motion would be appropriate.
Related City Policies:
City Charter Article 10, Ordinance adoption
Council Options:
(1) Move to approve First Reading and continue the matter to May 6, 2008 for Second Reading.
(2) Postpone consideration.
Potential Motions:
Staff: [Conduct First Reading of Ordinance by Title only]
Council: Motion to approve First Reading and set Second Readingfor May 6, 2008.
Attachments:
Proposed ordinance
Page 1
041508 Gambling.CC.doc
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ORDINANCE NO.
AN ORDINANCE AMENDING THE ASHLAND MUNICIPAL CODE,
SECTION 10.100.010, SOCIAL GAMBLING AND SOCIAL GAMES.
Annotated to show doletions and additions to the code sections being modified.
Deletions are lined through in bold and additions are in bold underline.
WHEREAS, Ashland Municipal Code Chapter 10.100.010 references a 1974
Oregon Legislative House Bill No. 3327; and
WHEREAS, House Bill Number 3327 has been codified as ORS 167.117; and
WHEREAS, the City wishes to update the City of Ashland Municipal Code to
reference the applicable Oregon Revised Statute as opposed to the 1974 House
Bill.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1: Amendment. Ashland Municipal Code Section 10.100.010 is
hereby amended to read as follows:
10.100.10. Social gambling.
Social gambling and social games as defined in House Bill No. 3327,
ORS 167.117 which is to become effective May 6, 1974, are hereby
permitted in charitable, fraternal and religious organizations.
SECTION 2: Severability. If any section, provision, clause, sentence, or
paragraph of this Ordinance or the application thereof to any person or
circumstances shall be held invalid, such invalidity shall not affect the other
sections, provisions, clauses, or paragraphs of this Ordinance which can be
given effect without the invalid provision or application, and to this end the
provisions of this Ordinance are declared to be severable.
SECTION 3: Codification. Provisions of this Ordinance shall be incorporated
in the City Code and the word "ordinance" may be changed to "code", "article",
"section", or another word, and the sections of this Ordinance may be
renumbered, or re-Iettered, provided however that any Whereas clauses and
boilerplate provisions (Le. Sections 2-3 ) need not be codified.
/
/
/
Ordinance Amending 10.100.010
1
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The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the day of , 2008,
and duly PASSED and ADOPTED this day of , 2008.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this _ day of
Reviewed as to form:
Richard Appicello, City Attorney
Ordinance Amending 10.100.010
,2008.
John W. Morrison, Mayor
2
CITY OF
ASHLAND
Council Communication
Ordinance amending AMC 2.28.270- City Attorney Duties
Meeting Date:
Department:
Secondary Dept.:
Approval:
April 15,2008
City Attorney's Office
None
Martha Benn
Primary Staff Contact:
E-Mail:
Secondary Contact:
Estimated Time:
Richard Appicello
Appicelr@ashland.or.us
None
5 minutes
Question:
Should the City Council conduct and approve First Reading of an Ordinance titled, "An Ordinance
amending the Ashland Municipal Code, Section 2.28.270, City Attorney Duties" and move the
ordinance on to Second Reading on May 6, 2008?
Staff Recommendation:
Staff recommends Council approval of First Reading by title only and move the Ordinance on to
Second Reading set for May 6,2008.
Background:
The Ashland Municipal Code cannot be inconsistent with state law. The practice oflaw, including the
representation of a City (City ordinance offenses) or the State (ORS offenses), may only be conducted
by an attorney licensed to practice law in Oregon. [ORS 9.160 and ORS 9.320] An exception for
peace officers prosecuting violations (e.g. traffic court) was created in 1999 with the rewrite ofORS
Chapter 153 - concerning violations. [ORS 153.083]. The proposed amendment corrects what appears
to be inconsistent language in the City Code.
Related City Policies:
City Charter Article 10, Ordinance adoption
Council Options:
(1) Move to approve First Reading and continue the matter to May 6, 2008 for Second Reading.
(2) Postpone consideration.
Potential Motions:
Staff: [Conduct First Reading of Ordinance by Title only}
Council: Motion to approve First Reading and set Second Readingfor May 6, 2008.
Attachments:
Proposed ordinance
Page 1
041508 City Attorney Duties.CC.doc
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ORDINANCE NO.
AN ORDINANCE AMENDING THE ASHLAND MUNICIPAL CODE,
SECTION 2.28.270, CITY ATTORNEY DUTIES.
Annotated to show deletions and additions to the code sections being modified.
Deletions are lined through in bold and additions are in bold underline.
WHEREAS, Ashland Municipal Code Chapter 2.28.270 is inconsistent with ORS 9.160
and 9.320, concerning the practice of law and the exception for peace officers in ORS
153.083; and
WHEREAS, the City wishes to amend the City of Ashland Municipal Code to make the
code consistent with state law.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOllOWS:
SECTION 1: Amendment. Ashland Municipal Code Section 2.28.270 is hereby
amended to read as follows:
2.28.270 City Attorney Ex Officio Duties.
With respect to criminal proceedings in the Municipal Court, the City Attorney
shall be the Ex officio prosecuting attorney.:. Wwhenever the defendant is
represented by an attorney on an infraction or violation. the City Attornev
shall also prosecute the offense. In all other infraction or violation criminal
proceedings in the Municipal Court, the City Attorney shall consult and assist the
enforcement officer involved.:. or represent the City when the case is of
unusual complexity or contains unusual difficulties as determined by the
officer involved, and the Chief of Police, or a designee.
SECTION 2: Severability. If any section, provision, clause, sentence, or paragraph of
this Ordinance or the application thereof to any person or circumstances shall be held
invalid, such invalidity shall not affect the other sections, provisions, clauses, or
paragraphs of this Ordinance which can be given effect without the invalid provision or
application, and to this end the provisions of this Ordinance are declared to be
severable.
SECTION 3: Savings Clause. Notwithstanding this amendment/repeal, the City
ordinances in existence at the time any criminal or civil enforcement or other actions
were commenced, shall remain valid and in full force and effect for purposes of all
cases filed or actions commenced during the times said ordinance(s) or portions thereof
were operative.
'1' T
SECTION 4: Codification. Provisions of this Ordinance shall be incorporated in the
City Code and the word "ordinance" may be changed to "code", "article", "section", or
another word, and the sections of this Ordinance may be renumbered, or re-Iettered,
provided however that any Whereas clauses and boilerplate provisions (Le. Sections 2-
4 ) need not be codified.
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the day of ,2008,
and duly PASSED and ADOPTED this day of , 2008.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this _ day of
,2008.
John W. Morrison, Mayor
Reviewed as to form:
Richard Appicello, City Attorney
O!' J
CITY OF
ASHLAND
Council Communication
Peddlers Ordinance Amendment and repeal: AMC 6.24
Meeting Date:
Department:
Secondary Dept.:
Approval:
April 15, 2008
City Attorney's Of~e
None
Martha Benne
Primary Staff Contact:
E-Mail:
Secondary Contact:
Estimated Time:
Richard Appicello
Appicelr@ashland.or.us
None
5 minutes / Ordinance
Question:
Should the City Council conduct and approve First Reading of an Ordinance titled, "An Ordinance
relating to Solicitation, requiring no trespass signs, limiting solicitation hours, and repealing Code
Chapter 6.24 concerning peddlers" and move the ordinance on to Second Reading on May 6, 2008?
Staff Recommendation:
Staff recommends Council approval of First Reading by title only and move the Ordinance on to
Second Reading set for May 6,2008.
Background:
After the U.S. Supreme Court decision in Watchtower Bible & Tract Society v. Village of Stratton, 536
U.S. 150 (2002), most local governments examined their local ordinances for overbreadth.-(i.e. the
regulation sweeps within its ambit constitutionally protected activities.). The City Attorney's office
has identified the provisions proposed for amendment or repeal as potentially subject to legal
challenge. Following Council discussion on 4-1-08, the ordinance was revised and is no longer
proposed for emergency enactment. A revised ordinance was emailed to Council members on 4-2-08.
On 4-9-08 the City Attorney's office received some drafting edits from Mr. David Berger who testified
at the last meeting. Some of the changes had actually already been made as part of the revision sent
out on 4-2-08. I generally agree with some ofthe proposed edits. Accordingly, I have shown some
changes in italics - but I will have to read them if the Council finds them desirable because they were
not available seven days before the meeting.
Related City Policies:
City Charter Article 10, Ordinance adoption provisions
Council Options:
(1) Move to approve First Reading and continue the matter to May 6,2008 for Second Reading.
(2) Postpone consideration.
Potential Motions:
Staff: [Conduct First Reading of Ordinance by Title only]
Council: Motion to approve First Reading and set Second Readingfor May 6,2008.
Attachments:
Proposed Ordinance from 4-2-08
Ordinance with edits 4-9-08
Page I
041508 Peddlers Ordinance Amendment.CC.doc
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ORDINANCE NO.
AN ORDINANCE RELATING TO SOLICITATION,
REQUIRING NO TRESPASS SIGNS, LIMITING SOLICITATION HOURS,
AND REPEALING CODE CHAPTER 6.24 CONCERNING PEDDLERS,
Annotated to show doletions and additions to the code sections being modified.
Deletions are bold . and additions are bold underlined.
WHEREAS, the City of Ashland wishes to repeal its peddler provisions and replace
it with an ordinance that conforms with case law regarding solicitation.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Sections 6.24.010 [Solicitation hours] through 6.24.050 [Penalties] are
hereby added to read as follows:
6.24.010 Solicitation hours.
The occupant of real property shall be considered to have aiven
constructive consent to enter real property for the purpose of solicitation
between the hours of 8:00 a.m. and 9:00 p.m. or by the prior. express
permission of the person occupyina or in control of those premises. unless a
sian is posted pursuant to AMC 6.24.030.
6.24.020 Business license required.
A business. shop. trade. profession. or occupation transactina or carrying
on business by solicitina door-to-door within the city limits is required to
obtain a business license pursuant to the business license ordinance.
Business licenses are not required for not-for-profit oraanizations. including
but not limited to aovernmental. community. social. reliaious. or political
oraanizations. includina fundraisina.
6.24.030 Criminal trespass.
A person that enters private property posted with a clearly visible "No
Solicitation." "No Trespassina." or similar sian is subiect to prosecution for
criminal trespass. reaardless of whether the purpose for entry was to enaaae
in business or otherwise and reaardless of the hour at which the solicitation
took place.
6.24.040 Sians
Signs posted under this section must contain the words "no solicitation" or
"no trespassina" or substantially similar lanauage. Signs shall not exceed 12
inches by 12 inches in dimension. and such signs shall conform with AMC
Chapter 18.96. Signs posted pursuant to this section shall be posted on or
near the boundaries of the property at normal points of entry. or if there are
no apparent boundaries. the sign shall be placed at the primary entrance.
Ordinance No.
Page 1 of2
6.24.050 Criminal trespass exception.
The prohibition of AMC 6.24.030 does not apply to those that have received
prior express permission from the person in control of the premises, or to
Qovernment officials enterinQ the property in the performance of their lawful
duties, includinQ, but not limited to: postal workers, peace officers,
emerQency service personnel, or city employees.
6.24.060 Penalties.
A violation of any of the provisions of this chapter shall constitute a Class
C misdemeanor, except that the maximum fine per offense is limited to five
hundred dollars ($500.00) and the costs of prosecution while Article 9,
Section 1 of the Ashland City Charter is effective. NotwithstandinQ this
provision, the offense of criminal trespass may also be charQed and
prosecuted as a violation of state law.
SECTION 2. Repeal. Ashland Municipal Code Chapter 6.24 [Peddlers] is hereby
repealed in its entirety.
SECTION 3. Severability. The sections, subsections, paragraphs and clauses of
this ordinance are severable. The invalidity of one section, subsection, paragraph,
or clause shall not affect the validity of the remaining sections, subsections,
paragraphs and clauses.
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the day of , 2008,
and duly PASSED and ADOPTED this day of , 2008.
Barbara M. Christense~, City Recorder
SIGNED and APPROVED this _ day of
,2008.
John W. Morrison, Mayor
Reviewed as to form:
Richard Appicello, City Attorney
Ordinance No.
Page 2 of2
ORDINANCE NO.
AN ORDINANCE RELATING TO SOLICITATION,
REQUIRING NO TRESPASS SIGNS, LIMITING SOLICITATION HOURS,
AND REPEALING CODE CHAPTER 6.24 CONCERNING PEDDLERS,
Annotated to show deletions and additions to the code sections being modified.
Deletions are bold . and additions are bold underlined.
WHEREAS, the City of Ashland wishes to repeal its peddler provisions and replace
it with an ordinance that conforms with case law regarding solicitation.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Sections 6.24.010 [Solicitation hours] through
[Penalties] are hereby added to read as follows:
6.24.020 Business license required.
A business. shop. trade. profession. or occupation transactina or carrvina
on business by solicitina door-to-door within the city limits is required to
obtain a business license pursuant to the business license ordinance.
Business licenses are not required for not-fo~~~~~.~!..C?r~anizations. includina
but not limited to aovernmental. community. II... social. reliaious. or
political oraanizations. includina fundraisina.
6.24.040 Sians
Sians posted under this section must contain the words "no solicitation" or
"no trespassina" or substantially similar lanauaae. Sians shall not exceed 12
inches by 12 inches in dimension. and such sians shall conform with AMC
Chapter 18.96. Sians posted pursuant to this section shall be posted on or
near the boundaries of the property at normal points of entry. or if there are
no apparent boundaries. the sian shall be placed at the primary entrance.
Ordinance No.
Page 1 of2
6.24.050 Criminal trespass exception.
The prohibition of AMC 6.24.030 does not apply to thoselllllll"have
received prior express permission from the person in control of the premises.
or to aovernment officials enterina the property in the performance of their
lawful duties. includina. but not limited to: postal workers. peace officers.
emeraency service personnel. or city employees.
6.24.060 Penalties.
A violation of any of the provisions of this chapter shall constitute a Class
C misdemeanor. except that the maximum fine per offense is limited to five
hundred dollars ($500.00) and the costs of prosecution while Article 9.
Section 1 of the Ashland City Charter is effective. Notwithstandina this
provision. the offense of criminal trespass may also be charaed and
prosecuted as a violation of state law.
SECTION 2. Repeal. Ashland Municipal Code Chapter 6.24 [Peddlers] is hereby
repealed in its entirety.
SECTION 3. Severability. The sections, subsections, paragraphs and clauses of
this ordinance are severable. The invalidity of one section, subsection, paragraph,
or clause shall not affect the validity of the remaining sections, subsections,
paragraphs and clauses.
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the day of , 2008,
and duly PASSED and ADOPTED this day of . 2008.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this _ day of
,2008.
John W. Morrison, Mayor
Reviewed as to form:
Richard Appicello, City Attorney
Ordinance No.
Page 2 0[2
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