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Home My WebLink AboutOak_Rogue Valley Growers Market_PA-2011-00153 CITY OF ASHLAND March 25,2011 Rogue Valley Growers & Crafters Market PO Box 4041 Medford, OR 97501 Notice of Final Decision On March 25, 2011, the Staff Advisor for the Ashland Planning Division administratively approved your request for the following: PLANNING ACTION: 2011-00153 SUBJECT PROPERTY: Oak Street, between Lithia Way and East Main Street APPLICANT: Rogue Valley Growers & Crafters Market DESCRIPTION: A request for a Conditional Use Permit to operate a weekly Saturday growers and crafters open air market on Oak Street, between Lithia Way and East Main Street. The applicants propose to close this one block of Oak Street to motor vehicle traffic between 7:00 a.m. and 2:00 p.m. (The applicants have been operating this Saturday market in a private parking lot at 175 Lithia Way since 2008.) COMPREHENSIVE PLAN DESIGNATION: Commercial Downtown; ZONING: C-1-D; ASSESSOR'S MAP: N/A-Right-of-Way; TAX LOT: N/A - Right-of-Way The Staff Advisor's decision becomes final and is effective on the 13th day after the Notice of Final Decision is mailed. Prior to that date, anyone who was mailed this Notice afFinal Decision may request a reconsideration of the action by the Staff Advisor as set forth in the Ashland Land Use Ordinance (ALUO) 18.l08.070(B)(2)(b) and/or file an appeal to the Ashland Planning Commission as provided in the ALUO 18.1 08.070(B)(2)( c). An appeal may not be made directly to the Land Use Board of Appeals. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to LUBA on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. The application, all associated documents and evidence submitted, and the applicable criteria are available for review at no cost at the Ashland Community Development Department, located at 51 Winburn Way. Copies of file documents can be requested and are charged based on the City of Ashland copy fee schedule. If you have any questions regarding this decision, please contact the Depattment of Community Development between the hours of 8:00 am and 4:30 pm, Monday through Friday at (541) 488-5305. cc: Patties of record and property owners within 200 ft DEPT. OF COMMUNITY DEVELOPMENT 20 E. Main Street Ashland, Oregon 97520 www.ashiand.or.us Tel: 541-488-5305 Fax: 541-552-2050 TTY: 800-735-2900 .,., ASHLAND PLANNING DIVISION FINDINGS & ORDERS PLANNING ACTION: 2011-00153 SUBJECT PROPERTY: Oak Street, between Lithia Way and East Main Street APPLICANT: Rogue Valley Growers & Crafters Market DESCRIPTION: A request for a Conditional Use Permit to operate a weekly Saturday growers and crafters open air market on Oak Street, between Lithia Way and East Main Street. The applicants propose to close this one block of Oak Street to motor vehicle traffic between 7:00 a.m. and 2:00 p.m. (The applicants have been operating a Saturday market in a private parking lot at 175 Lithia Way since 2008.) COMPREHENSIVE PLAN DESIGNATION: Commercial Downtown; ZONING: C-I-D; ASSESSOR'S MAP: N/A-Right-of-Way; TAX LOT: N/A-Right-of-Way SUBMITTAL DATE: DEEMED COMPLETE DATE: STAFF APPROVAL DATE: FINAL DECISION DATE: APPROVAL EXPIRATION DATE: February 9,2011 February 14,2011 March 25,2011 April 7, 2011 April 7, 2012 DECISION The application involves a proposal to close one block of Oak Street to motor vehicle traffic between 7:00 a.m. and 2:00 p.m. on Saturdays to operate a weekly growers and crafters open air market. The subject property proposed for closure to motor vehicles consists of one block of the Oak Street right-of-way, between Lithia Way and East Main Street, which has previously been closed to conduct the annual Car Free Day event and associated street fair. The area proposed for closure encompasses approximately .19 acres and has a length of approximately 200 feet and a curb-to-curb width of approximately 45 feet. The closure is proposed to be limited to the street right-of-way, with the sidewalks on both sides to remain unobstructed and open to pedestrian traffic during the street closure. A 15-foot clear width will also be maintained between the two rows of vendor booths to accommodate pedestrian circulation and emergency vehicle access. The existing right-of-way is paved, with curbs, gutters and sidewalks in place, and while there are street trees in place within sidewalk tree wells, there are no natural features within the area proposed to be closed for the market. The applicants, the Rogue Valley Growers and Crafters Market (RVG&CM), have operated a Saturday market in downtown under a Conditional Use Permit at the corner of Lit hi a Way and First Street, across the street from the Post Office, since 2008. The existing market location was within the parking lot ofthe 'First Place' subdivision (a.k.a. 'Lithia First' or 'Northlight'); the subdivision was approved in 2007, but that approval has subsequently expired without completion of the required infrastructure necessary to plat the subdivision. The First Place property has now reverted to bank ownership and the ability of the RVG&CM to continue on the site remains uncertain. The applicants are thus pursuing a one-block closure of Oak Street as a nearby location within the downtown to accommodate the market. They note that the use of this block involves minimal disruption since it involves the blocking of only one active driveway, and the customers of Wells Fargo bank's drive-through window can exit to Lithia Way via the bank's parking lot and get back to East Main Street via Water or Helman Streets. P A #2011-00043 Oak Street Closure for RVG&CM/dds Page 1 The property is located within the C-1- D Commercial Downtown zoning district, and buildings fronting on the block include: · The Knox Building at 33 North Main Street and 75 and 77 Oak Street, a primary contributing early modern, streamlined 'art moderne' building which currently houses the Art FX Gallery, adjacent retail space Paris Green, and includes approximately six upstairs apartments. · The P.W. Paulson Building at 89-93 Oak Street, a primary contributing brick storefront vernacular building which is currently vacant but will soon be home to the Hanson Howard Gallery as well as an addition to the adjacent Standing Stone restaurant and brewery. · The Whittle Garage Building at 101 Oak Street, a primary contributing concrete storefront vernacular building that is National Register-listed and which is home to the Standing Stone restaurant and brewery. · The Paulson-Freeberg Building at 107 Oak Street, a primary contributing concrete storefront vernacular building which currently houses All's Well, and in a 1960's addition which fronts on Lithia Way also includes Puck's Donuts, the Modern Barber Shop, and Ashland Liquor Store/Ashland Wine Cellar. · The First National Bank of Oregon Building at 67 East Main Street, a non-compatible, non-historic, non-contributing modern international building that now houses Wells Fargo bank. The ban1e's drive-through window currently exits via a driveway onto the block of Oak Street proposed for closure during the market, however alternate exits are available from the ban1e's other driveways on Lithia Way and Pioneer Street. The proposal requires Conditional Use Permit approval since it involves a temporary, seasonal use and the associated outdoor display of commodities in the C-1- D zoning district. In accordance with Chapter 18.108, Conditional Use Permits for temporary uses may be approved administratively through a "Type I" procedure. Conditional Use Permits of this nature are reviewed primarily to ensure that they will have no greater adverse material effect on the livability of the impact area than would development of the subject property according to the target use ofthe zoning district. Given that the nature of the request (a seasonal, outdoor Saturday market within the downtown) the primary areas of concern typically focus on the generation of traffic and parking impacts, air quality, noise, light and glare. The application is a request for Conditional Use Permit approval to allow the operation of an outdoor farmers market on Saturdays from 7 :00 a.m. to 2 :00 p.m. during the months of May through November. The proposed market would be held in the closed portion of street right-of-way, and would contain approximately 30 vendor booths. The existing market on the First Place site was conditioned by the Planning Commission to limit vendor space by square footage and did not have a specified number of vendor booths; that market began with approximately 25 vendors and gradually increased the number of booths within the approved area as the market established itself. The applicants note that while the proposed location on Oak Street will result in a reduction in the number of vendors from the current market location, they feel it will be of greater economic benefit to the downtown merchants. No prepared food is to be available at the market, which will encourage patrons to make their way to nearby restaurants for a meal or extend their shopping into the downtown core. A site plan detailing the areas proposed for use by the market has been provided along with narrative explaining that the site will allow for 30 ten-foot by ten-foot canopies. The vendors are to sell fresh fruit, P A #2011-00043 Oak Street Closure for RVG&CMldds Page 2 vegetables, flowers, bedding plants, meat, eggs, cheese, bread, pasta, dog bones, and jam. Aside from monthly market cooking demonstrations hosted by local chefs, no cooking is to take place on site and no prepared foods will be offered. No structures or physical alterations to the site, with the exception oftemporary canopies to be installed to accommodate vendor booths, are proposed. The submittal materials indicate that vendors will arrive no earlier than 7:00 a.m. to begin off-loading their vehicles, and those vehicles will be off-loaded and parked elsewhere by 8:30 a.m. Booths will be set up for opening by 9:00 a.m., and the market will operate from 9:00 a.m. until 1:00 p.m. Vendors will take down their booths and clean the site by 2:00 p.m., and the applicants will be responsible for leaving the area clean and disposing of the minimal market waste off-site. There are no off-street parking requirements within the C-1-D downtown district, however the applicants have arranged to provide for vendor parking during the hours of the closure on the Elks parking lot at the corner of Lithia and First Streets, where vendors have parked since the 2008 market approval, and at the current market site now owned by Premier West Banle In addition, the applicants have noted that some additional vendor parking may be accommodated at the Oak Street Center at 310 Oak Street, however given the established uses of that lot there is likely to be little availability of those spaces near the latter part ofthe market day. While no parking is required within the district, these arrangements to accommodate vendor parking off-site in private lots are intended to minimize the parking impacts to the surrounding streetscape. As proposed, the market will not require any lighting and no generators will be allowed. The applicants have noted that the owner of one adjacent building (Standing Stone) has agreed to make the building's restrooms available during the market hours and to provide vendors with access to electricity as well. There is to be no amplified music, although acoustic music is proposed during market hours. No hot food vendors will be participating in the market, so any odors would be limited to those of plants and flowers. Market signage is to be limited to small six square foot signs at either end of the block, and the closure will be carried out by placing barriers at both ends of the block and at the left turn from the Plaza onto Oak Street. These barriers, and any associated closure signage, are to be constructed according to ODOT standards and approved by the City's Planning and Engineering Departments prior to placement. In discussions with the applicants, staff have noted that temporary barriers or cones might be used for the closure during the first season of the market, but if the closure is to continue for additional seasons there would need to be more permanent barriers, similar to those used by OSF for their regular evening closures of nearby Pioneer Street, installed within the street. Conditions to this effect have been added below. During the comment period, written comments were received from the owners of both the Hanson Howard and the Davis & Cline art galleries. The gallery owners suggest that the market's clientele are mostly local, rather than tourists and question the fairness of closing the block for the market and thus impacting tourist- dependent business like the Hanson Howard Gallery, which is in the process of relocating to 89 Oak Street. They request that a better location be found to accommodate the market without compromising tourist access to local businesses. Both galleries' owners indicate that Saturday mornings between 10:00 a.m. and 1:00 p.m. are their busiest hours of the week during the peak season because tourists, who make up 90 percent of their customer base, shop around the OSF matinee schedule, and go on to suggest that those shopping at the market are not fine art buyers. They express concern over the significant impacts to the Hanson Howard Gallery's business, and also voice concerns over parking and impacts to adjacent business including Puck's Donuts, the Barber Shop and the Liquor Store. They suggest that local businesses catering to local clientele P A #2011-00043 Oak Street Closure for RVG&CMldds Page 3 are better suited to a location outside of the downtown core, and that allowing the market here would be a mistake. Staff contacted the owner of the Liquor Store (who owns both the Knox and Paulson-Freeberg buildings) which takes vehicular access from Lithia Way just north of the area proposed for closure. While he expressed some concern with the proposal, emphasizing that he wanted assurances that his access would not be impeded, that there would be signage provided to direct market patrons and vendors not to park in his parking spaces, and that the market not begin until ODOT's upcoming lane closures on Lithia Way have been lifted, he noted that he had talked at length with the market's manager and indicated that he would like to see the market in place for a full season and then meet with neighboring business owners, residents, staff and the market manager to discuss any issues that might come to the surface after the market has been in operation in the location. The applicants have agreed to accommodate these requests, and they have been incorporated as conditions below. In response to the concerns raised by the gallery owners, the applicants have provided comments from the City of Hillsboro' s Cultural Arts Program Supervisor who noted that art and agriculture have a robust relationship in downtown Hillsboro, and that art openings there are deliberately scheduled to coincide with market days which lead to their' First Tuesday Art Walks' hosted by the Downtown Business Association on Tuesday market days and the "Plein Air" paint out in conjunction with their Saturday farmers' market. They concluded that the cross draw of customers between the art galleries and farmers markets was beneficial to both. The applicants also provided correspondence from the assistant market manager in Lincoln City who notes that the Lincoln City market is next to a fine art gallery and that the presence of the market has increased not only foot traffic but also sales for the gallery. Given the proposed market location within the Downtown Historic District and the number of historic buildings on the block, the Historic Commission reviewed the application at its March 2011 meeting. The Commission recommended approval of the request, with one member noting that this block was actually identified for closure to create one of three dominant "activity centers" in the Ashland Central Area Plan developed in 1966. That plan envisioned the block as part of a pedestrian mall, closed to motor vehicles, which would connect the plaza and nearby civic buildings with the downtown area beyond (see Ashland Central Area Plan, page 8). The Commission agreed that the proposed market would greatly enhance the vitality of the downtown core, and concurred with the applicants' assertion that the proposal was likely to be economically beneficial for adj acent businesses. Commissioners also suggested that this was evident in the support being offered by the owner of Standing Stone who has indicated that the market will have access to his building's restrooms and electricity. The Transportation Commission's Traffic Subcommittee also reviewed the requested street closure at their March 2011 meeting and approved the request. The Oregon Department of Transportation (ODOT) has jurisdiction over the existing state highway right-of- way for both East Main Street and Lithia Way. ODOT will be conducting repairs this spring to the overpass where Lithia Way crosses Water Street, and this work will entail closure of one lane of traffic on Lithia Way for a time in the spring and/or early summer. City staff and ODOT have discussed concerns over the potential impacts of a lane closure on Lithia Way happening at the same time that Oak Street is closed for the market with market representatives, and they have agreed that to avoid any adverse impacts they would delay opening of the market on the Oak Street location until the lane closure on Lithia Way is removed. The market would continue at its existing site on Lithia and First until both lanes of Lithia Way are re-opened. After reviewing the proposal and speaking to the applicants, ODOT has indicated that the proposal will not P A #2011-00043 Oak Street Closure for RVG&CWdds Page 4 adversely impact operations ofthe state facilities, and that they have no concerns with the proposed weekly Oak Street closure. The Project for Public Spaces (PPS), a nonprofit organization dedicated to creating and sustaining public places that build stronger communities, notes that "public markets are an essential building block of great cities -- in the same way as parks, streets, and buildings.... public markets [are] an elemental form of public space-- a source of strength for local economies and the social life of cities." Information provided by the applicants during the 2008 application for the market's current location included the Oregon Small Farms Technical Report/Research Brief "How Do Farmers' Markets Affect Neighboring Businesses?" by the Oregon State University Small Farms Program that concluded that markets around Oregon draw shoppers to the downtown commercial districts statewide, and from 33 percent (Beaverton) to 65 percent (Grants Pass) of market customers indicate that they also shop at neighboring businesses. Planning staff concur that public markets are beneficial uses which bring with them a sense of vitality that can enliven a city's downtown core; in this specific instance we believe that the proposed location is well suited for a Saturday market, and that the market will be beneficial to neighboring businesses and their employees, residents and the community at large by providing convenient access to healthy, fresh locally grown food, energizing the area and generating "spill-over sales" to neighboring businesses. This block of Oak Street has seemed a good fit for short-term closures during the Car Free Day events which have occurred annually on the block since 2005. The Wells Fargo driveway impacted by the closure has alternative access to the business available from their other driveways on Pioneer Street and Lithia Way. The downtown's interconnected grid street system can easily accommodate the relatively minimal shift in traffic flows necessary to accommodate the proposed closure once the anticipated lane closure on Lithia Way is lifted, and while the street will be closed sidewalks will remain open with unrestricted access to adjacent businesses. On street parking remains available nearby on Lithia Way and East Main, with additional public parking in place within easy walking distance on Water Street and at Lithia and Pioneer generally not at full capacity during the market's proposed hours. On the whole, staff believe that the application satisfies the criteria for approval for a Conditional Use Permit, and with the conditions included below will be not only compatible with but beneficial to Ashland's downtown. The criteria for Conditional Use Permit approval are described in AMC Chapter 18.104.050 as follows: A. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. B. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone: 1. Similarity in scale, bulk, and coverage. 2. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. 3. Architectural compatibility with the impact area. 4. Air quality, including the generation of dust, odors, or other environmental pollutants. P A #2011-00043 Oak Street Closure for RVG&CM/dds Page 5 5. Generation of noise, light, and glare. 6. The development of adjacent properties as envisioned in the Comprehensive Plan. 7. Other factors found to be relevant by the Hearing Authority for review of the proposed use. The application with the attached conditions complies with all applicable City ordinances. Planning Action 2011-00043 is approved with the following conditions. Further, if anyone or more of the following conditions are found to be invalid for any reason whatsoever, then Planning Action 2011-00043 is denied. The following are the conditions and they are attached to the approval: 1) That all proposals of the applicant shall be conditions of approval unless otherwise modified herein. The operational details of the market shall be in substantial conformance with those approved as part of this application, and the market shall not commence its first season until the lane closure on Lithia Way is lifted by ODOT. 2) That after the first full season of operations, prior to the beginning of the 2012 season, the applicants and City planning staff shall conduct a meeting with interested neighboring residents and business owners. The purpose of this meeting is to debrief on the season and identify any issues that may come to light after a full season of operations before the Conditional Use Permit is finalized for additional seasons. 3) That signage shall be limited to the number, size, type and location specified in the application. No market signage shall be placed off site, and no signage shall be placed within the sidewalk corridors or upon street trees. 4) That the placement and design of any necessary street closure barricades or signage shall be approved by the City of Ashland Public Works Department. Temporary closure measures may be utilized for the first season, however more permanent "Type III" barricades and associated signage will need to be in place prior to the commencement of subsequent seasons. 5) That the requirements of the Fire Department that a revised site plan detailing specific vendor booth lay-out be provided, that a IS-foot clear fire apparatus access way be maintained through the market area, that fire appliances including FDC's and hydrants shall not be obstructed, that fire extinguishers be provided, and that a Fire Department "special event permit" be obtained shall be addressed. 6) That any extension cords used to serve the market operations shall be in good repair, shall not be pinched in doors, and shall be covered where they cross sidewalks to alleviate any potential trip hazards. 7) That the placement of closure barricades shall be such that no obstructions are created which might impair access to the crosswalks or the driveway of the Paulson-Freeberg building, and that the applicants shall provide signage within that building's parking lot during market hours which directs market customers not to use these spaces while attending the market. 8) That an on-site market manager shall be present during the market operations to address any issues which may arise. !/~ jLL---- 3.2-4.1 \ Maria Harris, Planning Manager Date Department of Community Development P A #2011-00043 Oak Street Closure for RVG&CMldds Page 6 Easy Peel@ Labels Use Avery@ Template 5160@ PA-2011-00153 171 OAK STREET LLC PO BOX 1169 ASHLAND OR 97520 PA-2011-00153 ANCHICK JACK C TRUSTEE ET 1335 UPPER RIVER RD GOLD HILL OR 97525 PA-2011-00153 FIRST INTERSTATE BANK/OR POBOX 2609 CARLSBAD CA 92018 PA-2011-00153 HOADLEY LLOYD A TRUSTEE 981 PARK ST ASHLAND OR 97520 PA-2011-00153 PAGE JOSEPH 1 LOUDON LN LOUDONVILLE NY 12211 PA-2011-00153 STANDING STONE BREWING CO 101 OAK ST ASHLAND OR 97520 PA-2011-00153 Rogue Valley Growers & Crafters Market P.O. Box 4041 Medford, OR 97501 Etiquettes faciles a peler Utilisez Ie aabarit AVERY@ 5160@ I A - Bend along line to I 1 Feed Paper -- expose Pop-up Edge™ 1 PA-2011-00153 58 E MAIN STREET LLC PO BOX 306 ASHLAND OR 97520 PA-2011-00153 CLAYCOMB GORDON E TRSTE 105 CHRlSTY COURT PHOENIX OR 97535 PA-2011-00153 GREG BAILEY ENTERPRISES II 4902 MT ASHLAND SKI RD ASHLAND OR 97520 P A-20 11-00 153 OR SHAKESPEAREAN FEST 274 HARVARD MEDFORD OR 97504 PA-2011-00153 RIGOTTI GARY R/YVONNE DUNN 12 PEBBLE CREEK DR EAGLE POINT OR 97524 PA-2011-00153 UHTOFFKATHERlNEJTRUSTEE 633 ROCA ST ASHLAND OR 97520 PA-2011-00153 Heidi Dawn 248 Walker A v Ashland OR 97520 A Sens de rh~..not1'1o.nt Repliez a fa hachure afin de I reveler Ie rebord POp_UpMC 1 ~ AVERV@ 5160@ I ~ i. PA-2011-00153 60-68 EAST MAIN STREET LLC POBOX 306 ASHLAND OR 97520 PA-2011-00153 CONKLIN JAMES TRUSTEE ET POBOX246 ASHLAND OR 97520 P A-2011-00153 HAINES LLOYD M 96 MAIN ST ASHLAND OR 97520 PA-2011-00153 OREGON SHAKESPEARE 19 S PIONEER ASHLAND OR 97520 P A-20 11-00 153 SACKS STEPHEN 50 W NEVADA ASHLAND OR 97520 PA-2011-00153 ODOT - Ian K Horlacher 100 Antelope Rd White City OR 97503 PA-2011-00153 Carl Annala 527 E Main St HiIlsboro, OR 97123 21 3-18-2011 NOD Oak St Growers Market www.avery.com 1-800.GO.AVE~Y 1 I I l Zimbra Page 1 of 1 Zimbra seversod@ashland.or.Ui :t Font size: Saturday Market on Oak Street From: Derek Severson <seversod@ashland.or.us> Subject: Saturday Market on Oak Street To : derek severson <derek.severson@msn.com> Bcc : cmmoore@actionnet.net, jd@davisandcline.com, hhgall@mind.net, saturday@rvgrowersmarket.com, heididawn99@yahoo.com Fri, Mar 25, 201111:40 AM &2 attachments Greetings, I'm attaching PDF copies of the City of Ashland's decision along with the signed findings for the Saturday growers and crafters market proposed on Oak Street. You had commented on the application previously via e-mail but I didn't have a physical address on file from your e-mail.solwanted to be sure to get you copies of the attached notice at the same time they were sent to other parties. If I can provide any further information or assistance, please don't hesitate to contact me. Derek Severson, Associate Planner City of Ashland Department of Community Development Planning Division 20 East Main Street, Ashland OR 97520 PH: (541) 552-2040 FAX: (541) 552-2050 TTY: 1-800-735-2900 e-mail: derek.severson@ashland.or.us This emaH transmission is official business of the City of Ashland, and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error, please contact me at (541)552-2040. Thank you. f1>, MAR 25 Notice of Decision.pdf IIfffi 25 KB I'" Oak_RVG&CM_PA-2011-00043_FIN_SIGNED.pdf Ifffi 887 KB http://zimbra.ashland.or . us/zimbra/h/printmessage ?id=C: - 39567 3/25/2011 ~ ..<:l tl <lJ Cj <0 V) " .: ;i) O! o <lJ g ::: ~ ::: l- i'., ::: tl V) <lJ li F <lJ g, <t '" ::<> t! '" 'tj u U) o " ;:il \:' o '" u " ::: ~ ::: '- <2, ::: t! U) '" li -E' '" g. tl:; Mem CITY Of ASHLAND Date: March 18,2011 ' From: Nancy Slocum To: Transportation Commission Subcommittee Re: CLOSURE OF OAK STREET FOR FARMERS' MARKET This request is from the Rogue Valley Growers & Crafters Market and was originally submitted to the Planning Department as a Type I planning action. The application has been administratively and many of the draft conditions of approval pertain the health and safety of those using the public right-of-way. The draft conditions of approval are: 1) That all proposals of the applicant shall be conditions of approval unless otherwise modified herein. The operational details of the market shall be in substantial conformance with those approved as part of this application, and the market shall not commence its first season until the lane closure on Lithia Way is lifted by ODOT. 2) That after the first full season of operations, prior to the beginning of the 2012 season, the applicants and City planning staff shall conduct a meeting with interested neighboring residents and business owners. The purpose of this meeting is to debrief on the season and identify any issues that may come to light after a full season of operations before the Conditional Use Permit is finalized for additional seasons. 3) That signage shall be limited to the number, size, type and location specified in the . application. No market signage shall be placed off site, and no signage shall be placed within the sidewalk corridors or upon street trees. 4) That the placement and design of any necessary street closure barricades or signage shall be approved by the City of Ashland Public Works Department. Temporary closure measures may be utilized for the first season, however more permanent "Type III" barricades and associated signage will need to be in place prior to the commencement of subsequent seasons. 4) That the placement and design of any necessary street closure barricades or signage shall be approved by the City of Ashland Public Works Department. Temporary closure measures may be utilized for the first season, however more permanent "Type III" barricades and associated signage will need to be in place prior to the commencement of subsequent seasons. 5) That the requirements of the Fire Department that a revised site plan detailing specific vendor boothlay-out be provided, that a IS-foot clear fire apparatus access way be maintained through the market area, that fire appliances including FDC's and hydrants shall not be obstructed, that fire extinguishers be provided, and that a Fire Department "special event permit" be obtained shall be addressed. ENGINEERING DIVISION 20 E, Main Street Ashland OR 97520 www.ashland.or.us Tel: 541/488-5347 Fax: 541/488-6006 TTY: 800/735-2900 CITY Of ASHLAND r~' Application For: Right-of- W ay Closure Permit * Acceptance of fee does not deem the pennit approved, This permit covers the temporary closure of sidewalks, streets, alleys, parking spaces and paths within the City of Ashland public right-of-way. Closures on federal highways, state highways or county roads may require additional permits through ODOT or Jackson County. The applicant must submit this application along with the written temporary traffic control plan at least 48 hours prior to the proposed closure. All traffic control plans shall conform to the ODOT Temporary Traffic Control Handbook, City of Ashland Engineering Standards and the Ashland Municipal Code. The applicant is responsible for notifying the Fire Department (482-2770), the Police Department (482-5211), 911 Dispatch (482-5211) and the Ashland School District Transportation Department (482-3174) of all street closures. For more information call 951-0414. Ifno answer, call 488-5347. Owner Information Owner's Name C ;, 0 t f~k \(A.V1cJ Contractor Information Contractor's Name Q vb ~ C IY\ (/+e,'cl;' Lxt tVI'\, Mailing Address r 0 l2.oi. 1-/D41 i iflll..oc\-GJ ot21 S-o ( Office / Cell Phone Number ~ I - a;~ {- .$-, Slo CCB Number Mailing Address Phone Number Applicant shall, at the Applicant's own expense" at all times during the term of this Permit, maintain inforce a comprehensive or commercial general liability policy including coverage for contractual Iia,bility for obligations assumed under this Permit, Applicant shall defend, indemnifY and save City, its officers, agents, and employees harmless from any and all claims, actions, costs, judgments, damages or other expenses resulting from injury to any person (including injury resulting in death,) or damage to property (including loss or destruction), of whatsoever nature arising out of or incident to the negligent activities covered under the terms of this Permit. Applicant Name J<.. \J b ~ C VY\ Site Information Site Address OG\.k. S-\-. Block (between X & Y Streets) be,~Neen b \'V)o.i'Y\ :f l;it/,\;(,\.- WCl..3 Estimated Start Date/Time So.. \\J 'fc\Cl~ S ~ -1- Estimated Closure Duration 3 \J V\ e... Project Information Applicant Signature ,~~ J \ VaLCilA... Date kb ell 2{)} 0 . OcJ- ~ Street Purpose: o Sidewalk 0 Parking Space 0 Sidewalk 0 Alley ~eQS()'YliA.\ ~I/YV\..e r-5' yhd....I/ k-\:: o Path o Other DEPARTMENT OF PUBLIC WORKS 20 East Main St Ashland, Oregon 97520 www.ashland.or.us Fax: 541-488-6006 TTY: 800-735-2900 G:lpub-wrkslengIOIA Blank FormslCurrent Permit Forms\Right of Way Closure Permit 201 O,doc Page lof3 Valley & State Market's plan to move irks gallery owner Owner of Hanson Howard Gallery thinks it will hurt business By Hannah Guzik Ashland Daily Tidings March 15,2011 2:00 AM Should Ashland's downtown be a place where tourists can buy art and locals also can buy vegetables? That's a question city planners are grappling with this week as they decide whether to approve the Rogue Valley Growers & Crafters Market's proposal to close Oak Street to vehicle traffic and sell produce there on Saturdays beginning this spring. The owner of the Hanson Howard Gallery downtown is concerned that if the growers market moves to Oak Street, the gallery will draw less business from tourists, its main customer base. "For the market to be right smack in middle of the busiest part of town doesn't make sense to me," said Judy Howard, gallery owner. "It seems like it's going to be a huge inconvenience to the locals, who I'm sure are their primary buyers." Midday Saturday, when the market would be open, is typically the gallery's busiest time, she said. The gallery, which Howard said is the city's oldest and was established in 1979, is located on North Main Street but has been planning for several months to move to 89 Oak St. in May, because its current lease is nonrenewable. "When there's an outdoor market, all the attention is given to the middle of the street and people are having fun being outside, so they're not going to go into a shop inside, particularly a gallery," Howard said. "And they're all going to be carrying groceries anyway." Meanwhile, Heidi Dawn, Saturday market manager, said her research indicates that downtown shops would do more business if the market opened on Oak Street. A 2003 study by the Oregon State Small Farms Program found that businesses reported a 30 percent increase in sales when farmers markets opened nearby, she said. "From my own research, calling galleries in other cities, those statistics are true across the board, whether the business is high-end or not," she said. "I think it's exciting to think of locals shopping in downtown shops and really being part of the downtown economy," Dawn http://www.dailytidings.com/apps/pbcs.dll/article? AID=/20 11 0315/NEWS02/1 03150309&... 3/15/2011 Page 2 of3 said. "And tourists come out of their way to come to the Saturday market. I've seen people buy a $1,500 table with zucchinis in hand." Farmers markets create an atmosphere that is attractive to locals and tourists, she said. "I really look forward to working closely with all of the businesses in proximity of this farmers market," Dawn said. "Maybe we can work together to increase all of our sales and draw more tourists and locals." City planners expect to make a decision on the proposal this week, after which critics will have two weeks to appeal the decision. Howard said she doesn't plan to appeal the city's decision if it's in favor of the growers market, but she's hoping another solution can be found. "I really feel very supportive of the growers market and I really want them to be successful, but I can't imagine this is the best solution for them either," she said. She and John Davis, co-owner of Davis and Cline Gallery on A Street, wrote letters to the city opposing the growers market's proposal. "By allowing the Rogue Valley Growers & Crafters Market to occupy space that is critical to the larger tourist economy would be a huge mistake for some of our long- standing businesses and for the economy of the city in general," Davis wrote. There are no other complaint letters in the city record on the proposal. The growers market has been scrambling for a new location after it lost its seasonal lease this year at the vacant lot where the market was held for the past three years. PremierWest Bank obtained the property, once slated for a commercial and residential development, from former City Councilman Russ Dale in lieu of foreclosure and has only offered the market a month-to-month lease, Dawn said. According to the market's permit request, gates would close Oak Street to vehicle traffic between East Main Street and Lithia Way from 8 a.m. to 2 p.m. every Saturday the market is open. The market operates from 9 a.m. to 1 p.m. between May and October. Howard said she is holding out hope that the city will consider a different location for the market, but either way she plans to make the best of the situation. "I'm not terrified, I'm just bringing out these other points because I'm questioning whether this is a good idea or not," she said. "I hope the city thinks it through. " Contact reporter Hannah Guzik at 541-708-1158 or hguzik@dailytidings.com. http://www.dailytidings.com/apps/pbcs.dll/article7 AID=/20 11 0315/NEWS02/1 03150309&... 3/15/2011 Zimbra Zimbra Page 1 of 1 seversod@ashland.or.ul I. Font size =- New contact info From: heidi dawn <heidisaturday@gmail.com> Subject: New contact info To : heidisaturday@gmail.com Cc : Heidi Dawn <saturday@rvgrowersmarket.com> Thu, Mar 03, 2011 08:38 PM Comrades, My current email addresses are above, please use them instead of the old, hacked yahoo account. Work Info- Heidi Dawn RVG&CM, PO Box 4041, Medford, OR 97501 saturday@rvarowersmarket.com www.rvarowersmarket.com 541-951-5756 541-261-0577 (secondary, in season, voice mail phone) Personal info- Heidi Dawn 248 Walker Ave, Ashland, OR, 97520 (mailing address only) heidisaturday@gmail.com 541-951-5756 541-512-8777 Thanks, and see you at the market soon! http://zimbra.ashland.or . us/zimbralh/printmessage ?id=C: -38591 3/4/2011 Zimbra Page 1 of2 Zimbra seversod@ashland.or.UI :t Font size: Fwd: From: heidi dawn <heidisaturday@gmail.com> Subject: Fwd: To : Derek severson <derek.severson@ashland.or.us> Thu, Mar 03, 201111:36 AM Heidi Dawn Ashland Saturday Market www.rvqrowersmarket.com 541-951-5756 ---------- Forwarded message ---------- From: "Carl Annala" <carla@ci.hillsboro.or.us> Date: Mar 2, 2011 5:00 PM Subject: To: "heidisaturday@gmail.com" <heidisaturday@qmail.com> Art and agriculture have a robust relationship in historic downtown Hillsboro. We deliberately scheduled our art opening receptions to coincide with the Tuesday Market spawning a First Tuesday Art Walk hosed buy the Downtown Business Association as well as hosting our Plein Air paint out in conjunction with the Saturday Farmers Market. We have found the cross draw to be beneficial. Carl Annala Cultural Arts Program Supervisor Glenn & Viola Walters Cultural Arts Center 527 E Main St., Hillsboro, OR 97123 (503) 615-3494 www.ci.hillsboro.or.us/wcac Follow us on Facebook andTwitter City of HiIIsboro Parks & Recreation Department A CAPRA Nationally Accredited Park and Recreation Agency From: helpdesk@ashland.or.us Subject: <No Subject> Mon, Feb 28, 2011 10:28 AM & 1 attachment http://zimbra.ashland.or. us/zimbra/h/printmessage 7id=C: 3 8567 3/3/2011 Zimbra Page 2 of2 To : Derek <seversod@ashland.or.us> This E-mail was sent from "Planning-Ricoh-MPC3300" (Aficio MP C3300). Scan Date: 02.28.201113:28:08 (-0500) Queries to: helpdesk@ashland.or.us n. 20110228132808619.pdf I[ffi] 189 KB ~ http://zimbra.ashland.or . us/zimbra/h/printmessage ?id=C: 3 8567 3/3/2011 Zimbra Page 1 of2 Zimbra seversod@ashland.or,ul :t Font size: Fwd: Shoppers Lincoln City Farmers market From: heidi dawn <heidisaturday@gmail,com> Subject: Fwd: Shoppers Lincoln City Farmers market To : Derek Severson <seversod@ashland.or.us> Wed, Mar 02, 201111:36 PM @>1 attachment Heidi Dawn Ashland Saturday Market www.rvgrowersmarket.com 541-951-5756 _n_n_m Forwarded message ---------- From: "Carol Moore" <cmmoore@,actionnet.net> Date: Mar 2, 2011 7:04 PM Subject: Shoppers Lincoln City Farmers market To: <heidisaturday@qmail.com> Heidi As I told you The Lincoln City Market is next to fine art Gallery which is a co-opp They have High end pieces. Their traffic on Sundays during the market Season has increased and also sales. \ We set up at the Lincoln City Cultural Center Which has a high end members Gallery. And independent Shows. Traffic also for them has increased During the market Season. Carol Moore Assistant market manager www.shopformoore.com emai/:cmmoore@actionnet.net for a personal webportal tour you get 2%- 35% cash back for your shopping on line. Do you know a Non Profit who needs Funding? image001,gif 535 B http://zimbra.ashland.or . us/zimbra/h/printmessage ?id=C: - 38542 3/3/2011 Derek Severson From: Sent: To: Subject: John Davis [jd@davisandcline.com] Wednesday, March 02, 2011 12:41 PM derek.severson@ashland.or.us; john@council.ashland.or.us Oak Street Market Dear Derek, I read in the Daily Tidings that public comments close today on the proposed street closing for the Rogue Valley Growers and Crafters Market. Even though my business is not directly impacted by this decision, as a resident of Ashland I don't think it is fair to close streets to the advantage of one business over another. The Hanson Howard Gallery, the city's most important and long standing art gallery is relocating to the middle ofthe Oak Street block where the closure will take place. As a major tourist destination their most important day of the week is Saturday morning in the summer and this will have a major impact of her business. It is important to understand how show start times at the OSF bear on the success or failure of a tourist driven business in Ashland. Because of the OSF matinee schedule, businesses such as the Hanson Howard Gallery and especially mine, the Davis and Cline Gallery, get our major customers in a narrow time band between 10 am and 1 pm from June through October. The most important day of the week is Saturday. This leaves very little time to make enough money to keep the business open for the rest of the year when sales are very difficult or non-existent. As a fine art dealer, I can assure you that art buyers are not zucchini buyers. They are also not local buyers. Over 90% of our clients come from outside of the Rogue Valley. Fine art buyers are a very small but passionate demographic and doing anything to discourage them from going to an art gallery is a major problem for the art gallery. But a far worse problem will be parking. How the Well Fargo Bank ever agreed to this is beyond me and the small parking lot for Pucks Donuts, the Barber Shop and Liquor Store will be completely blocked by traffic jams. The argument will be made that the Market will be attended by local people who will all come on bicycles and on foot. This WILL NOT HAPPEN. Trust me. You are free to call me anytime to discuss this myth. In the past, the city has clearly recognized the importance of the tourist economy in Ashland. Local business have been wise to the difference too and so the downtown has been pretty much devoted to tourists in the summer while local business with local patrons have wisely located to the periphery. (Rents reflect that reality). By allowing the Rogue Valley Growers and Crafters Market to occupy space that is critical to the larger tourist economy would be a huge mistake for some of our long standing businesses and for the economy of the City in general. The bottom line is that the City will be providing rent free space to an entity that produces no income to the city while undermining businesses that do. Sincerely, John Davis Davis and cline Gallery 482-2069 1 Zimbra Page 1 of 1 Zimbra seversod@ashland.or.Ul ::t Font size: Oak St market From: HHGallery <HHGall@mind.net> Subject: Oak St market To: John Stromberg <john@council.ashland.or.us>, derek severson <derek.severson@ashland.or.us> Wed, Mar 02, 2011 10:23 AM Dear Comrades, We wonder how many visitors are likely to shop for groceries during their visit to our fair city. It seems that the market place is geared to locals. The idea of closing down a block where businesses like ours depend on tourism, doesn't seem fair. We would be sacrificing our best business day of the week. Please find a better location that doesn't compromise access to local businesses. Sincerely, Judy Howard and Steven Dewey Hanson Howard Gallery http://zimbra.ashland.or . us/zimbra/h/printmessage 7id=C: - 38482 3/2/2011 CITY OF ASHLAND HISTORIC COMMISSION AS H LAN D Type II - Recommendations to Planning Commission March 2nd, 2011 PLANNING ACTION: 2011-00153 SUBJECT PROPERTY: Oak Street, between Lithia Way and East Main Street APPLICANT: Rogue Valley Growers & Crafters Market DESCRIPTION: A request for a Conditional Use Permit to operate a weekly Saturday growers and crafters open air market on Oak Street, between Lithia Way and East Main Street. The applicants propose to close this one block of Oak Street to motor vehicle traffic between 7:00 a.m. and 2:00 p.m. (The applicants have been operating this Saturday market in a private parking lot at 175 Lithia Way since 2008.) COMPREHENSIVE PLAN DESIGNATION: Commercial Downtown; ZONING: C- 1-D; ASSESSOR'S MAP: N/A - Right-of-Way; TAX LOT: N/A - Right-of-Way Commission Recommendations: The Commission recommended approval of the request, noting that this block had actually been identified for closure to allow an open air market in the downtown in 1964, and indicated that with approval of the action it would greatly enhance the vitality of the downtown core. Commissioners concurred with the applicant's assertion that the proposal was likely to be economically beneficial for adjacent businesses, as evidenced by the support being offered by Alex Amarotico of Standing Stone who has indicated that the market will have access to his restaurant's restrooms and will provide access to his electricity for extension cords serving the market. CITY OF ASHLAND Planning Department 51 Winburn Way Ashland, OR 97520 541-488-5305 Ashland Historic Commission Design Review Form Proposed Action Applicant Address o Commercial o New Construction o Residential o Changes to Existing Structure Historic Review Board Comments: In the spirit of protecting the historic design and compatibility of your project, if you wish to amend your building plan in order to apply any recommendations of the Historic Review Board, we encourage you to prepare an addendum and resubmit it to the Building Department. (/"~~'~\ ".:7\ "'.' "':'/ i "...=..,c..,,?,f',. , ,/ /),' "~;Jt,/"'t,::'//i~,l l'f'4:xP'Y0" Historic Review Board Signature Applicant Signature G:\comm-devlpJannlng\Commlssions & CommitteeslHisloric CommissionlMisc Admin,FORMS\Design Review Fonn,doc 12113/2007 ..- ..- C> ~ ~ ..- ..- C> ~ ~ (<) ..... C/) c O(ij ~ 1ii III W "0 C III :>. III S III :.c - ::J c Q) ~ ..c ..... C/) ~ III o (<) 10 ..- C> C> I ..- ..- C> N < 0. ..- ..- C> N -- ~ (<) c o :;::; III U ..Q "0 (5 ..- ..- C> ~ ~ (<) Planning Department, 51 Winburnl I' Ashland, Oregon 97520 541-488-5305 Fax: 541-552-2050 www,ashland.or,us TTY: 1-800-735-2900 CITY OF ASHLAND NOTICE OF APPLICATION PLANNING ACTION: 2011-00153 SUBJECT PROPERTY: Oak Street, between Lithia Way and East Main Street APPLICANT: Rogue Valley Growers & Crafters Market DESCRIPTION: A request for a Conditional Use Permit to operate a weekly Saturday growers and crafters open air market on Oak Street, between Lithia Way and East Main Street. The applicants propose to close this one block of Oak Street to motor vehicle traffic between 7:00 a.m. and 2:00 p.m. (The applicants have been operating this Saturday market in a private parking lot at 175 Lithia Way since 2008.) COMPREHENSIVE PLAN DESIGNATION: Commercial Downtown; ZONING: C-I-D; ASSESSOR'S MAP: N/A - Right-of-Way; TAX LOT: N/ A - Right-of- Way NOTE: The Ashland Historic Commission will also review this Planning Action on March 2, 2011 at 6:00 PM in the Community Development and Engineering Services building (Siskiyou Room), located at 51 Winburn Way. NOTICE OF COMPLETE APPLICATION: February 15,2011 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: March 4,2011 o 2040 80 Feet The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application, A notice of decision is mailed to the same properties within 5 days of decision, An appeal to the Planning Commission of the Planning Division Staff's decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.108.040) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520, If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Division at 541-488-5305. u; cornm-oev pIannmg\Notlces Mal e -OOI53.doc CONDITIONAL USE PERMITS 18.104.050 Approval Criteria A conditional use permit shall be granted if the approval authority finds that the proposed use conforms, or can be made to conform through the imposition of conditions, with the following approval criteria. A That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and In conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. S, That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property, C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the Impact area shall be considered In relation to the target use of the zone: 1, Similarity in scale, bulk, and coverage. 2. Generation of traffic and effects on surrounding streets, Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. 3. Architectural compatibility with the Impact area. 4. Air quality, Including the generation of dust, odors, or other environmental pollutants, 5. Generation of noise, light, and glare, 6, The development of adjacent properties as envisioned in the Comprehensive Plan. 7. Other factors found to be relevant by the Hearing Authority for review of the proposed use. G:lcomm-devlpJanninglNotices Mailed\2011\2011-00153.doc Easy Peel@ Labels Use Avery@Template 5160@ PA-2011-00153 171 OAK STREET LLC PO BOX 1169 ASHLAND OR 97520 PA-2011-00153 ANCHICK JACK C TRUSTEE ET 1335 UPPER RIVER RD GOLD HILL OR 97525 PA-201l-00153 FIRST INTERSTATE BANK/OR POBOX 2609 CARLSBAD CA 92018 PA-2011-00l53 HOADLEY LLOYD A TRUSTEE 981 PARK ST I ASHLAND OR 97520 i PA-2011-00153 ! PAGE JOSEPH I LOUDON LN LOUDONVILLE NY 12211 i PA-201l-00153 I STANDING STONE BREWING CO 101 OAK ST I ASHLAND OR 97520 I I PA-201l-00l53 I Rogue Valley Growers & Crafters I Market P.O. Box 4041 Medford, OR 97501 OR 97501 Etiquettes faciles it peler I+IU"..... I.. f'I<Ilh<llri+ A\lI:DV@ "1~n@ I I I A I Bend along line to I expose Pop-up Edge™ 1 .. Feed Paper PA-20l1-00I53 58 E MAIN STREET LLC PO BOX 306 ASHLAND OR 97520 PA-2011-00153 CLAYCOMB GORDON E TRSTE 105 CHRISTY COURT PHOENIX OR 97535 PA-2011-00153 GREG BAILEY ENTERPRISES II 4902 MT ASHLAND SKI RD ASHLAND OR 97520 PA-2011-00153 OR SHAKESPEAREAN FEST . 274 HARVARD MEDFORD OR 97504 PA-2011-00153 RIGOTTI GARY R!YVONNE DUNN 12 PEBBLE CREEK DR EAGLE POINT OR 97524 PA-2011-00153 UHTOFF KATHERINE J TRUSTEE 633 ROCA ST ASHLAND OR 97520 A Sans de Repliez it la hachure afln de I ..5.,,,,1... ,.. ...hnwl Pnn_IInMC ! rj} AVERY@ 5160G) f ~ i PA-201l-00I53 60-68 EAST MAIN STREET LLC POBOX306 ASHLAND OR 97520 PA-201l-00I53 CONKLIN JAMES TRUSTEE ET POBOX246 ASHLAND OR 97520 PA-2011-00I53 HAINES LLOYD M 96 MAIN ST ASHLAND OR 97520 PA-2011-00I53 OREGON SHAKESPEARE 19 S PIONEER ASHLAND OR 97520 PA-2011-00I53 SACKS STEPHEN 50 W NEVADA ASHLAND OR 97520 PA-2011-00I53 ODOT - Ian K Horlacher 100 Antelope Rd White City OR 97503 19 2-15-11 Oak Growers Market www.avery.com '1_Rnn.r.n.A\lJ:RV ~ 402 Map Maker Application Front Counter Legend Selected Features .,r"""""I.. ~' M!001,!, "<'1," -,"', 1 .".,.\ ,. ,/" \,fJOOOO/ lOOO2~'~,'J 10000.>> .., .' "..~ "'" ,./ 1,\" ,./"" ."'",' , "",..,. \1)100,/ " , ' \\ ,./ 9600../' ,. Tax Lot Numbers 9200 t:>.. ~"I' :/ ./ /" 11.~ 0000 l!iil)O 8JlOO g ~ ..,:.. 7('J(J(K) >- 4,- it .~ f i' i Jp~( l/ 11400 (. ('1., .. ........;O'.'.'~,. , "'..(x;., i '''':.)1200 I' ,/ l' /' ,II' l 11300 ./ I' ;/ \r..., .,.' )" /1126t./ '\. "l ,I' " , "" //11100;, "_i'" .i i 11~ 100 /' iji'j: ill JACKSON COUNTY Oregoll @ Please recycle with colored office grade paper Created with MapMaker This map is based on a dlgllal database complied by Jackson County From a variety of sources. Jackson County cannot accept responslblly for errors, omIssions, or posItional accuracy. There are no warranties, expressed or Implied, Map created on 2/15/2011 8:52:14 AM usIng web.jacksoncounty.org Karl Johnson From: Sent: To: Subject: Karl Johnson [johnsonk@ashland.or.us] Monday, February 14,2011 9:56 AM 'Derek Severson' Saturday Market - Oak Street Derek, Finally getting this email to you, I called Heidi last week and left her a message letting her know what kinds of traffic control measure the City would like to see for the closure of Oak Street on Saturdays this summer. I let her know that the City would prefer to have 2 - Type III barricades and 1- Street Closed sign at each end of the block. This will mean that they will either need to purchase or rent a total of four barricades and two signs. They should also get some cones to close of the cut across from the Plaza area to Oak Street during Marker hours, I did forget to tell her this portion. If this project continues on into future years, the City would be willing to work with the Market to get a more permanent closure system set up. Let me know if you have any other questions. Karl Johnson, E.l.T., Assistant Engineer City of Ashland, Public Works/Engineering 20 East Main St, Ashland, Oregon 97520 P: (541) 488-5347, TTY (800) 735-2900 F: (541) 488-6006 This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records Law for disclosure and retention If you have received this message in error, please contact me at (541) 488-5347. Thankyou Rogue Valley Growers & Crafters Market CUP Application Narrative and Findings Background The Rogue Valley Growers & Crafters Market is a mutual benefit corporation with a 24 year history of operating a successful seasonal farmers' market in Southern Oregon. The market currently operates from 8:30am to 1 :30pm at the Oregon National Guard Armory Tuesdays in Ashland and Thursdays in Medford. For the past three years we have also operated a successful market on Saturdays from 9:00am to 1 :OOpm in Ashland in the parking area at Lithia and First streets across from the Post Office. We do our best to be good neighbors and are proud of our positive history in all three locations. Surveys done prior to the opening of the Saturday market showed that a substantial number of customers preferred a downtown location and indeed the support for this market has been gratifying. It has been patronized by residents local to the site, working families from allover who are unable to attend weekdays, and tourists as well. Unfortunately, changes in ownership of the property make it impossible to hold the Saturday market in the current location in 2011. Oak Street Location We believe the first block of Oak St would be an appropriate spot to relocate the Saturday Market. This block has a history of closures for other special events such as Bike Day. Traffic would be minimally disrupted since the bank parking can exit onto Lithia and easily get to Main either via the Water St "beaver slide" or the triangle at Helman. Parking is relatively sparse on this block and more parking would be freed up in the lot at First and Lithia. The city-owned lots on Water St and at Pioneer and Lithia are very convenient to this location. Although this location will require a reduction in the number of vendors from the current 50 to 30 we feel it will be of greater economic impact for the downtown merchants. No prepared food will be available at the market which will encourage patrons to make their way to a restaurant for a meal or to extend their shopping to the downtown stores, Numerous studies have shown that markets have a net positive impact on neighboring businesses by bringing additional customers to the area. Project Overview Site Layout: The site can accommodate 30 ten-by-ten pop-up canopies selling fresh fruit, vegetables, flowers, bedding plants, meat and eggs, cheese, breads and pastas, dog bones, and jam. Aside from the monthly market demos hosted by local chefs, no cooking will take place on site nor will prepared foods be offered. Hours of Operation: Vendors will arrive no earlier than ":00 am to begin off-loading their vehicles will be parked by 8:30, and booths will be set up for opening by 9:00. Sales will take place from 9:00 to 1 :OOpm. Vendor take-down will be completed promptly by 2:00pm. The market will be responsible for leaving the area clean and disposing of minimal market waste off-site. Customer Parking: Ashland Municipal Code does not specify how many parking spaces are required for a farmers' market. 18.92.020 B3 specifies that general retail commercial provide one space for every 350 square feet of gross floor area. We estimate our square footage at 2500 square feet, or just over 7 spaces. We do not want to exceed the number of automobile spaces allowed by code; however, because the market is a concentrated use we believe the number of spaces is appropriate. In addition there is ample bike parking on site. Vendor Parking: As stated, vendors will arrive between 7:00 and 8:00 to unload their vehicles which will then be parked off site. Parking has been arranged for all of these vehicles in private lots at the Elks Club and Premier West Bank. Restrooms: The public facilities on Calle Guanajuato are a short walk across the Plaza and through the Old Masonic Walkway. In addition, Standing Stone Brewery has been very supportive and offered the use of their facilities as well and much of the market activity takes place during the hours when they are not yet open for business. Trash/Recycling: Trash and recycling receptacles will be placed at each end of the market and will be removed from the site by the market manager. Since there will be no on site food service very little refuse is anticipated although patrons may arrive with coffee cups, etc. from neighboring businesses. Economic and Community Impact Markets are microcosms of their communities. They contribute to economic development, improvement of health issues, and the creation of community. Studies conducted by Oregon State University Small Farms Program have shown that markets draw shoppers to the downtown commercial districts of cities across the state and a significant percentage (33-65%) of those downtown market-goers report that they shop at other neighboring businesses. A study conducted by the Project for Public Spaces identified six prominent impacts of markets. They surveyed customers to determine the greatest benefit of markets to communities. Over 26% of people believed the greatest benefit to be that markets "bring people together". Other responses show that customers perceive markets as places to buy healthy, fresh, affordable food and as places that contribute to their communities both socially and economically. The survey results are listed below. Renews Downtowns and Neighborhoods Act as an anchor for local businesses Encourage spin-off development Enhance real estate value and tax base Keep dollars in the neighborhood Brings Together Diverse people Create places for people to gather Enable mixing of diverse ethnic, cultural, and age groups Encourage sense of pride and volunteerism Creates Active Public Space Bring new life to underused spaces Reduce perceived security by bringing people together Create interesting walking environment Provide Economic Opportunity Low start-up cost Small business incubation First step for new immigrants Opportunity for surrounding businesses Shape growth and Minimize Sprawl Support compact, walkable communities Help preserve open space and family farms Promote Public health Increase access to fresh affordable food Reduce isolation and depression Support community garden and urban agricultural projects Findings The proposed site is zoned C-1 Retail Employment District. Under the conditional uses permitted in the commercial zone, we would classify our market as a "temporary activity" using pop-up canopies. No permanent structures will be erected. The Conditional Use and Site review conditions follow: 18.104.050 Approval Criteria A. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and n conformance with relevant Comprehensive Plan policies that are not implemented by any City, State, or federal law or program. The proposed market use would result in the temporary erection of canopies for the sale of produce and fruit; and parking for market vendors and customers. The market conforms to all standards of the C-1 Retail Employment District. See previous discussion on parking. B. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the property. Infrastructure is in place to support this use. Water and electricity is being provided by Standing Stone Brewery and city storm water drains are in place for the minimal gray water (approximately 10 gallons per market) from cut flower buckets. Fire Marshal Margueritte Hickman has certified that there is adequate space for a 15-foot wide fire lane through the site and the market will vigorously maintain this space. As previously mentioned, public bathroom facilities on Calle Guanajuato are a short walk away and will also be available at Standing Stone Brewery. C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone. When evaluating the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone: 1. Similarity in scale, bulk, and coverage The market use will be similar in bulk, scale, and coverage to the high-intensity use of the parking lot. 2. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of facilities The location is between two major arterials, Lithia Way and E. Main St. Anticipated traffic will be similar to high intensity use of the bank parking lot. The location is centered in an area of residential use surrounding the commercial core of the city and it is not unreasonable to expect that a large proportion of visitors will walk or bike to the market. Unfortunately, at this time RVTD does not service the area on Saturdays. 3. Architectural compatibility with the surrounding area This criterion is not applicable since the proposed use is temporary. Canopies will be erected for a maximum of 6 hours per week from spring through fall. 4. Air quality, including the generation of dust, odors, or other environmental pollutants The odors generated by the market will be those of flowers, plants, and vegetables. No food vendors will be attending this market. 5. Generation of noise, light, and glare Vendors will begin setting up at'am and be gone by 2pm. Market rules prohibit the use of generators. Noise will be limited to human voices, light truck loading and unloading, and acoustic music during market hours. No amplified sound will be allowed. No lights will be needed since the market operates in daylight. 6. The development of adjacent properties as envisioned in the Comprehensive Plan The area on both sides of Oak St is already fully developed with no further changes anticipated. 7. Other factors found to be relevant by the Hearing Authority for review of the proposed use: Tree Protection as required by this section (AMC 18.61.230) is applicable to any planning action or building permit. The trees within the site are located on the map. They are protected from vehicle damage by the existing curbs and no unloading of vendor supplies to the sidewalk area will be allowed. No signage will be allowed to be placed on the trees. There will be no construction activity related to the proposed use and so no impact on the trees is anticipated. Public Safety in regard to street closure. ODOT is aware of the proposal and the intent to erect barriers at each end of the street and at the left turn access from the Plaza to Oak which will direct all traffic down Main St. These barriers will be constructed according to ODOT requirements and plans sent to City of Ashland Public Works and Engineering. The gates will be built by the market with installation grates provided by the City. The gates will be placed and removed by the market manager. Additional issues will be addressed as required. 18.72.070 Criteria for Approval The following criteria shall be used to approve or deny an application: A. All applicable City ordinances have been met or will be met by the proposed development B. All requirements of the Site Review Chapter have been met or will be met C. The development complies with the Site Design Standards adopted by the City Council for implementation of this Chapter D. That adequate capacity of City facilities for water, sewer, paved access to and though the development, electricity, urban storm drainage and adequate transportation can and will be provided to and through the subject property. All improvements in the street right-of-way shall comply with the Street Standards in Chapter 18.86, Performance Standards Options (Ord. 2655, 1991; Ord. 2836 S6, 1999) Conclusion We believe the relocation of the Saturday Market will be beneficial to the Ashland community as a whole. The central location makes it accessible by foot, bicycle, or car to residents and visitors alike. It will also stimulate downtown businesses by bringing more pedestrians into the Plaza and Main St area. Markets support small farmers and keep dollars circulating in the local economy; they promote the overall health and well-being of the citizenry and inspire pride of place. We are gratified by the support of the community and the neighbors immediate to this location and look forward to continuing to provide a wide and delicious array of goods. + 0 0 u C l! L.C fi C' .... C ~ "" j .,., l' ~ ~ , ..." 'J~ .:: \.:: ~ .. -e: ~ or> ~t 1 ..:; e-f ~ '. r" ~1 {. i .... ..,. t '" tf d ~ ~~ -;S ..f.<S ~ .. <> ~ 1 ~ -t\.- ~ ... I..~ $ ... :c. l~ ~ s:: ~ .... ~ ... "'" ~~~<Sli: ~ v J; .,., ~'f-r <of \ ~ I t p ::: i;~ I bJ ([j ~ ~ "" -1S ~1~ x D '" 4 ~ ~~ C '<I C " C Oregon Small Farms Technical Report Research Brief: How Do Farmers' Markets Affect Neighboring Businesses?, By Larry Lev, Linda Brewer, and Garry Stephenson Oregon State University Oregon Small Farms Technical Report Number 16 December 2003 Oregon State University Extension Service SMA LL I:1-Jt~t~ OREGON STATE UNIVERSITY EXTENSION SERVICE , ; ," r " Ce,,':;, , Research Brief: How Do Farmers Markets Affect Neighboring Businesses? Larry Lev, Linda Brewer, & Garry Stephenson Small Farms Extension Program, Oregon State University Introduction The overall economic impacts of farmers' markets include: · The direct impact of market sales; · The indirect impact of market sales .. Increases in other farm sales generated by presence in the market .. Multiplier effect of market sales; · Spillover sales generated by farmers' market shoppers who also make purchases at neighboring businesses. This fact sheet focuses on the third of these elements. Since 1998 we have collected information on this issue at a series of markets in the Northwest. Each local situation is unique so it is important not to interpret the results too broadly. Still, the sum of the results do provide some insights. Survey Results All data discussed in this fact sheet are summarized in Table 1. More complete results are provided in the individual market reports. QUESTION: Do farmers markets attract people downtown, or do they merely sell to people who are already there? When we started our research in 1998, we viewed this as an unknown and asked this question on multiple occasions in the two towns of Corvallis and Albany, Oregon. The data demonstrated that the markets themselves were the primary draw for shoppers in both Albany (88%) and Corvallis (78%). The question also included a "partial reason" category (5% and 10% respectively) so the drawing power of the markets is clearly the overwhelming reason for people being downtown. As a result, since 1998 we have not asked this question at weekend markets. Midweek markets are a different story. We asked this question at midday, midweek markets in both Portland and Eugene Oregon. In both instances, market management was surprised by the results. In Eugene, a town of 150,000, 45% of the shoppers were downtown not because they lived or worked there but rather because of the market itself. In the larger town of Portland (more difficult to get there and to find parking) 24% of the shoppers came downtown specifically to attend the market. Both results indicate a higher than anticipated drawing power for the markets. OSU Small Farms Program 1 . ~ (' ""/1.,;.i QUESTION: Once there, do farmers market shoppers also shop at neighboring businesses? This question was asked in 7 markets, 6 in Oregon and 1 in Idaho. The results indicate that between 33% (Beaverton, OR) and 65% (Grants Pass, OR) of those attending the market also did additional shopping at neighboring businesses on the same trip. While the presence of the market may dissuade some potential shoppers from coming downtown, these data demonstrate that farmers markets are a net draw and provide the opportunity for neighboring businesses to make additional sales. Retailers with complementary products are in the best position to profit from the influx of customers. Hillsdale market shoppers responded to a slightly different question but provided similar results. Forty percent of the Hillsboro shoppers indicated that they had increased purchases at local shops and restaurants as a result of their shopping at the market. QUESTION: How much do farmers' market shoppers spend at neighboring businesses (on the same shopping trip)? Table 1 presents data for 7 markets. The dollar figures are based on customer estimates and are more likely to be under- rather than overestimates. The raw dollar figures are given further context for six of the markets by indicating the percent of in-market spending that the spillover spending represents. In the case of the Corvallis market in 1998, the $11,000 spent at neighboring businesses represented 87% of the money that those same consumers spent in the market. The spending ratios range from a low of 31 % to a high of 92%. The comparison between Corvallis and Albany, two neighboring Oregon towns, is an interesting one. The two markets are of roughly similar size. The spillover spending is much higher in Corvallis for two reasons. 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Vl o::-o:t::: 0 _ ..c ZONING PERMIT APPLICATION FILE # ~tJ / J ~. 00 ) 5 3 Planning Division 51 Winbum Way, Ashland OR 97520 CITY OF ASHLAND 541-488-5305 Fax 541-488-6006 DESCRIPTION OF PROJECT DESCRIPTION OF PROPERTY Street Address 00-.\( ~t, Pursuing LEED@ Certification? 0 YES 0 NO ~OW1 G, Wlc(ivl ..J.o L-lful'cR \tJ~y Assessor's Map No. 39 1 E Zoning C;-( -- D APPLICANT Name _~y 6) ~ C r\(\ Address "PO ~ t-jD4 I Tax Lot(s) Comp Plan Designation Phone 51/ J ~ '15-/ - 51S7..P E-Mail ~U'yc1Ct ~ @ r~ rD~Je~ . f Cl.-V- ~ +, Con City TV! eel ,fJyJ ~ Zip '1757) J PROPERTY OWNER Name C,;l~ o'~ A5blwJ Phone E-Mail Address City Zip SURVEYOR. ENGINEER. ARCHITECT, LANDSCAPE ARCHITECT. OTHER Title Name Phone E-Mail Address City Zip Title Name Phone E-Mail Address City Zip I hereby certify that the statements and information contained in this application, including the enclosed drawings and the required findings of fact, are in all respects, true and correct. I understand that all property pins must be shown on the drawings and visible upon the site inspection. In the event the pins are not shown or their location found to be incorrect, the owner assumes full responsibility. I further understand that if this request is subsequently contested, the burden will be on me to establish: 1) that I produced sufficient factual evidence at the hearing to supporl this request; 2) that the findings of fact furnished justifies the granting of the request; 3) that the findings of fact furnished by me are adequate; and further 4) that all structures or improvements are properly located on the ground. Failure in this regard will result most likely in not only the request being set aside, but also possibly in my structures being built in reliance thereon being required to be remove at my expense. If I have any doubts, I am advised to seek competent professional advice and assistance. , ,. ~-ek 0; I '?~ Ii Applicant's Sign-ature Date As owner of the 12Jf>perty involved t;J}hiyequest, I have read and underqtood the complete application and its consequences to me as a property owner /;.cY' /J //y?", /'_ I' t .. '/~// /,' ,c;:}" /". ... ) / 0' ">"" , ,,_,~,~0 /// ,,/ / ,?/// //'/ -"1'1ld', ,// / I, / J' '. ..., //;;.~/ /, /j //1....' ,/ ',,/,/ /..."i"'L"T'..e'~""'''' ,..,.;r:::.../ / I! I J' II /'~/ C/"/ j'/:t'L./ tel f' _/:;:,~':::: ~- I;;' ',/ !,j/ { " \-/, " Prop~fty Owner's Signature (required) Date [To be completed by City Staff] Date Received Zoning Permit Type Filing Fee $ OVER ~~ C:\Documents and Settings\lucasa\Desktop\Zoning Pennit Application.doc ZONING PERMIT APPLICATION Planning Division 51 Winbum Way, Ashland OR 97520 CITY OF AS H LAN 0 541-488-5305 Fax 541-488-6006 FILE DESCRIPTION OF PROJECT DESCRIPTION OF PROPERTY Street Address O(:;lk ~t I Pursuing LEED@ Certification? 0 YES 0 NO -h-OWl [;, VVlclivl ,to L-ith:cR \tJ~y Assessor's Map No, 39 1 E Zoning C..- l ~ b APPLICANT Name JZ.\f 6/ ~ C W\ Address-P() ~ 4D4/ Tax Lot(s) Comp Plan Designation Phone 9/1 ~ '1 )" / - 51~ E-Mail ~+Ul"dCl ~ (C01~ rt>~Je.VS ( tlV- ~.h COJ1.-t City71/f eel ,fJyJ 67'<- Zip c1757) I PROPERTY OWNER Name -LL~ o.{i A5610vJ Phone E-Mail Address City Zip SURVEYOR, ENGINEER. ARCHITECT, LANDSCAPE ARCHITECT, OTHER Title Name Phone E-Mail Address City Zip Title Name Phone E-Mail Address City Zip I hereby certify that the statements and information contained in this application, including the enclosed drawings and the required findings of fact, are in all respects, true and correct. I understand that all property pins must be shown on the drawings and visible upon the site inspection. In the event the pins are not shown or their location found to be incorrect, the owner assumes full responsibility, I further understand that if this request is subsequently contested, the burden will be on me to establish: 1) that I produced sufficient factual evidence at the hearing to support this request; 2) that the findings of fact furnished justifies the granting of the request; 3) that the findings of fact furnished by me are adequate; and further 4) that all structures or improvements are properly located on the ground. Failure in this regard will result most likely in not only the request being set aside, but also possibly in my structures being built in reliance thereon being required to be remove at my expense, If I have any doubts, I am advised to seek competent professional advice and assistance. , , r~ C; I '(.0/1 Applicant's Signature Date As owner of the property involved in this request, I have read and understood the complete application and its consequences to me as a property owner, Property Owner's Signature (required) Date [fo be completed by City Staff] Date Received Zoning Permit Type Filing Fee $ OVER ~~ C:\Docttlllents and Settings\lucasa\Desktop\Zoning Permit Application.doc Contractor: Address: Phone: State Lie No: City Lie No: Sub-Contractor: Address: Phone: State Lie No: City Lie No: COMMUNITY DEVELOPMENT 20 East Main 51. Ashland, OR 97520 www.ashland.or.us Tel: 541-488-5305 Fax: 541-488-5311 TTY: 800-735-2900 Inspection Request Line: 541-552-2080 CITY OF ASHLAND