HomeMy WebLinkAbout1998-0303 Council Mtg PACKET
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
March 3, 1998
I. EXECUTIVE SESSION: 6:30 p.m. Civic Center Conference Room, to consider
the potential sale of real property pursuant to ORS 192.660(1)(e).
II. PLEDGE OF ALLEGIANCE: 7:00 p.m., CMc Center Council Chambers.
III. ROLL CALL:
IV. APPROVAL OF MINUTES: Regular meeting minutes of February 17,1998.
V. SPECIAL PRESENTATIONS & AWARDS:
1. DEQ Presentation on Air Quality.
VI. CONSENT AGENDA:
1.
2.
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Minutes of Boards, Commissions and Committees.
Monthly Departmental Reports - February, 1998.
Appointment of Paul Nolte as Judge Pro-Tem for March 15, 1998.
Authorization by City Council for Interim City Administrator to sign OooT
grant for Oak Street Sidewalks, Curbs and Traffic Calming Measures.
Authorization by Council for Interim City Administrator to sign pre-
purchase contract with Aquionix for the Wastewater Treatment Plant U!V
Equipment.
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Council Meeting Pkt.
BARBARA CHRISTENSEN
CITY RECORDER
VII. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. All hearings
must conclude by 9:30 p.m. or be continued to a subsequent meeting).
1. Consideration of an appeal of the Planning Commission's approval of a
Physical and Environmental Constraints Permit which allows the
placement of a structure (skateboard park) within the Floodplain
Corridor. Project is located on Water Street Near Hersey Street
(Applicant: Ashland Parks & Recreation Commission).
VIII. PUBLIC FORUM: Business from the audience not included on the agenda.
(Umited to 5 minutes per speaker and 15 minutes totaL)
IX. UNFINISHED BUSINESS:
(None)
X. NEW AND MISCELLANEOUS BUSINESS:
(None)
XI. ORDINANCES. RESOLUTIONS AND CONTRACTS:
1.
First reading by title only of "An Ordinance Adding TItle 16 to the Ashland
MUniCipal cOde to Regulate, Facilitate, and Provide for
Telecommunications within the City of Ashland." .
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Reading by title only of "A Resolution Exempting From Competitive
Bidding a Portion of the Wastewater Treatment Plant Upgrades to Use
Eimco Process Equipment."
XII. OTHER BUSINESS FROM COUNCIL MEMBERS:
XIII. ADJOURNMENT
City Council Agenda now ..,eilebI. on the Int.-net.
Internet Addrea: http://wwW..hland.or.UI
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MEMORANDUM
CITY OF ASHLAND
Department of Community Development
Conservation Division
DATE:
February 27, 1998
TO:
Mayor and City Council
FROM:
Dick Wanderscheid
RE:
AIR QUALITY PRESENT A nON
Representatives from the Oregon Department of Environmental Quality (ODEQ), Jackson
County and the City of Medford would like to discuss a proposal that has been developed
over the last few months that could become a PM-lO attainment and maintenance plan for the
Medford-Ashland Air Quality Maintenance Area (AQMA). We have included a description
and summary of the proposal that was supplied to us.
The City has been following this process as best we can and we have sent Staff to as many
of the Air Quality Plan Advisory Committee (AQPAC) meetings as feasible. (However,
Staff was unable to attend the February 7 meeting, where the AQPAC voted to support the
ODEQ hybrid option.) Therefore, the City has taken no public position on the issue at this
time.
Staff will be in attendance to hear this presentation. Following Council direction, we are
. prepared to analyze the City action needed to implement this strategy or provide other
information the Council might need to make a decision on this issue.
If you have questions or need further information prior to the meeting, feel free to give me a
call at 552-2061.
02/~ ,98 09:45 FAX 15416647927
ROGUE VLY c.OF GOV'TS
I4J 001 .'
,
ROGU.E VALLEY
Council of Governments
] 55 S. Second Street
P.O. Box 3Z75
C...tral Point, OR 97502
MetropoUtan Planning Organization
(541)664-6674,779-6785
474.5947, FAX 664.7927
FAX TRANSMITTAL
Date:
FebrolU)' 25, 1998
TylerJ. Deke~
Robin Pierce
From:
To:
Of:
Fax:
Phone:
City of Ashland
541/48U.3~'S311
541/488-5305
You QlOuld receive 5 P"l1e(S) including this cover.
COMMENTS
A copy of the plan overview (draft) is attached. I am expecting to receive comments on the overview
later this morning. I will forward a copy of the final doroment later today.
Please call me if you have any questions.
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PM-tO Plan Development Process
Background
The amended federal Clean Air Act requires that areas which cannot meet the health based standards (National
Ambient Air Quality Standards) to develop strategies to attain the standards. The strategies are submitted in
the form of a State Implementation Plan (SIP). Two areas are classified as nonattainment in the Rogue Valley.
The Medford Urban Growth Boundary is defined as nonattainment for carbon monoxide (CO) and the
Medford-Ashland Air Quality Maintenance Area (AQMA) is defined as nonattainment for particulate matter
(PM-lO). A carbon monoxide plan was developed in 1982. A PM-IO plan was developed in 1991. The PM-lO
plan was never formally recognized by the Environmental Protection Agency (EP A).
The Regional Transportation Plan (Medford, Central Point, Phoenix, and White City) was completed and
adopted in January, 1997. Regional transportation plans in nonattainment areas must demonstrate conformity
to the federally established air quality standards. The Regional Transportation Plan could not demonstrate
conformity to one of the established PM.IO tests. The PM-to SIP was subsequently withdrawn from EPA.
Withdrawing the PM-l 0 SIP eliminated the test which could not be passed. Withdrawing the PM-l 0 SIP
allowed the continued flow offederal transportation dollars into the region. Withdrawing the PM-l 0 SIP also
had consequences. In June, 1997, the EP A initiated the sanctions clock. Once the sanctions clock is initiated, a
nonattainment area has 18 months within which to submit a SIP. If a SIP is not submitted within this
timeframe, sanctions will initially be imposed on industrial sources. If a SIP has not been submitted within 24
months, federal transportation dollars can be withheld from a region.
Planning Process
After withdrawal of the PM.IO SIP, it was imperative that a plan be submitted. A group of local officials (both
government and private sector) met and decided it would be in the best interest of the region to develop a
completely new PM. to SIP. The area had not had an exceedance of the federal standards for over three years.
The area therefore could apply for maintenance status. Among other things, maintenance status would reduce
the regulatory burdens placed on the region. It was also decided to develop a maintenance plan for the carbon
monoxide (CO) nonattainment area. Work on the SIPs began in February, 1997. ENVIRON Corporation was
hired to provide technical assistance.
The objective of the planning process is to develop an approvable PM-lO attainment and maintenance plan,
and a CO maintenance plan. Updated data (traffic information, revised population forecasts, etc.) is being used
to develop the Plans.
A local working group has been overseeing development of the SIPs, including selection of control measures.
Industry, government, and public interest organizations participate on this working group, known as the Air
Quality Plan Advisory Committee (AQPAC). The AQPAC meets approximately once per month with ODEQ
to review progress of technical work on the SIP revisions.
Changes in PM-fO Rules
While work was progressing on development of the PM-to plan, EPA was revising the standards for PM-to
and developing a new standard for PM-2.5. The Committee was unable to obtain information from the EP A on
the specifics of the planning requirements for the new rules. Given the uncertainty of the new rules, the
Committee decided to proceed with development of a maintenance plan. The Committee felt it was in the best
interest of the region to be proactive and to continue with the planning process.
On December 29, 1997, the EP A issued the Particulate Matter Interim Implementation Guidance (IIG). The
IIG will be in effect during the transition from the old PM standards to the new PM standards. The current PM-
10 standards will be revoked and the new standards implemented at the end of this interim period. Prior to
issuance of the IIG, areas had to develop maintenance plans and be able to demonstrate, through computer
modeling, that the nonattainment area could meet the federal air quality standards. For those PM.lO
nonattainment areas monitoring three (3) years of "clean" data for the existing standard, the IIG does not
require a maintenance plan or modeling demonstration. The IIG allows the following process to show local
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progress: submit monitored air quality data showing attainment for at least 3 years; a letter from the Governor
certifYing that all of the control measures identified in the PM SIP are being implemented and will be
continued; and documentation vcrifYing that ODEQ has the authority and ability to implement the new/reviscd
PM standards.
The following consequences may occur as a result of revoking the existing PM-1O stanoard:
I) less stringent controls required for new/modified industrial sources; 2) transportation conformity may not
apply (note - failure to meet conformity requirements initiated this whole process); and 3) area may no longer
be eligible for Congestion Mitigation and Air Quality Improvement Program (CMAQ) funds (federal
transportation funds).
Issuance of the IIG created several options for development of the PM-1O SIP. The easiest option was to
resubmit the PM.IO SIP developed in 1991. Proceeding with development of the maintenance plan was also an
option. ODEQ also developed a hybrid option that maintained the control measures contained in the 1991 SIP
and incorporated new strategies identified through this current planning process. Several considerations were
brought forth during these discussions.
Submit Existing SIP (1991)
Most Committee members felt that taking the easy option and resubmitting the 1991 SIP was not a
good option for the region. Considerable time and money have been invested during the last 13 months
in gathering new data and preparing new forecasts. Many Committee members also felt that simply
resubmitting existing SIP would be like "sticking our heads in the sand." The Region has made great
progress in reducing emissions. To stop now could be disastrous. Valley population is expected to
continue growing. The Committee felt the region must continue being proactive to ensure that air
quality does not degrade. Failure to be proactive could jeopardize the future of the region by limiting
economic development, reducing state and federal transportation spending, and being forced to
implement restrictive control measures.
Maintenance Plan
Development of a maintenance plan requires that an area be able to demonstrate future attainment of
air quality standards through use of an air quality model. The PM. 10 model is predicting a number of
exceedances in the forecast year (20 I 5). Several subcommittees have been meeting to develop new
control measures to reduce emissions in the exceedance areas. Implementing all of the newly identified
control measures would not reduce emissions enough to show attainment in all of the exceedance areas.
Showing attainment in all of the exceedance areas would require significant reductions in
transportation related and/or industrial emissions. The subcommittees were not able to identifY control
measures significant enough to reduce emissions in all of these areas. To continue proceeding with this
option would also require additional fmancial resources for ODEQ to complete the necessary modeling
work. Proceeding with the option could also jeopardize the ability to complete the plan in a timely
manner to avoid EP A sanctions. If a plan were not completed and submitted, sanctions would be
imposed on the area in December.
ODEQ Hybrid Option
The ODEQ Hybrid Option would continue with the control measures identified in the 199 I SIP and
include the control measures identified by the subcommittees. Control measures and strategies
included in the 1991 SIP include: I) Woodstove control program; 2) Industrial Source Control
Technology requirements; 3) Local open burning ordinances; 4) Slash burning restrictions on "red
days"; and 5) use of cleaner road sanding materials. New control measures include: development of a
unified woodsmoke ordinance for the AQMA; roadway paving projects in Medford and White City; an
education program for orchard owners about trackout reduction; development of a unified trackout
ordinance for the AQMA; regular street sweeping in the White City area; and inclusion of new
industrial emission control requirements when fmalized (MACT standards).
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Chosen Option
The AQPAC met on Saturday, February 7, to discuss the three options. The Committee approved the ODEQ
Hybrid Option with some additional stipulations. It was agreed that work would continue toward reaching the
goals contained in the maintenance plan option. These strategies include:
1) Transportation Source Emission Reductions
Work will soon begin on a transit oriented development study. The study will examine several areas
throughout the AQMA as potential areas for mixed-use and/or higher density development. An
example of this type of development will be occurring in southeast Medford (Southeast Medford Land-
use and Transportation Study). The study will also identifY 'transit corridors' and develop a long-range
transit capital financing program for these corridors. It is the intent of this study to identifY and
develop measures to help the region meet the requirements of the Oregon Transportation Planning
Rule.
2) Heavy duty diesel testing
Currently, heavy duty diesel vehicles are not included in the Inspection/Maintenance program in place
in the Valley. Technologies are being developed that will allow 11M testing to occur at a reasonable
cost. Staff will begin investigating the possibility of incorporating heavy duty diesel trucks into the 11M
program.
3) Prescribed burning
Emissions from prescribed burning and slash burning on federal and state resource lands are estimated
at about 10% of emissions in the mid. 1980's. Federal resource agencies are considering significant
increases in prescribed burning. Concerns have been raised that increased burning on these lands could
have a detrimental impact on regional air quality. A commitment was made to work with the resource
management agencies (ODF, USFS, and BLM).
4) Industrial source reductions
Paving of roadway aprons and parking areas at industrial sites in White City was identified as a
strategy to reduce emissions. Regulation of press vent emissions was also discussed. Staff will begin
investigating the possibility of implementing such actions. Specifically, the cost to implement the
measures will need to be determined. The possibility of receiving tax credits for implementing the
measures will also be investigated.
Development of the PM-to SIP is expected to be completed in late spring and will then be forwarded to the
Environmental Quality Commission. Review by the EP A is expected in the fall.
Adoption of the ODEQ Hybrid Option is a positive step for the region. The PM-to SIP will be submitted in a
timely manner and stop the EP A sanctions clock. New control measures and strategies will help reduce both
PM-IO and PM-2.5 emissions. Thus, the region will be proactive and potentially avoid a fmding of
nonattaimnent for PM.2.5 The additional strategies identified by the Committee will allow regional
participation in the air quality planning process. An ongoing, proactive partnership with ODEQ has been
established.
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Summary
The amended fedcral Clean Air Act rcquires that arcas which cannot meet thc hcalth bascd standards (National
Ambicnt Air Quality Standards) dcvelop stratcgies to attain thc standards Thc strategies are submittcd in the
form of a State Implementation Plan (SIP). The Medford Urban Growth Boundary is defined as nonattainmcnt
for carbon monoxide (CO) and thc Medford-Ashland Air Quality Maintenance Arca (AQMA) is defined as
nonattainment for particulate matter (PM-l 0). Work on updating both the CO (developed in 1982) and PM-1O
(developed in 1991) SIPs was initiated in February, 1997, by the Oregon Department of Environmental Quality
(ODEQ). ENVIRON Corporation, an environmental consulting firm, was hired to provide technical assistance.
A local working group has been oversceing development of the SIPs, including sclcction of control measures.
Industry, government, and public interest organizations participate on this working group, known as the Air
Quality Plan Advisory Committee (AQP AC). The AQP AC meets approximately once per month with ODEQ
to review progress of technical work on the SIP revisions.
While work was progressing on development of the PM.IO plan, EPA was revising the standards for PM.IO
and developing a new standard for PM-2.5. In December, 1997, the EPA issued Interim Implementation
Guidance on the new Particulate Matter standards. Issuance of the Interim Guidance created several options for
development of the PM-1O SIP. .
The AQPAC met on Saturday, February 7, to discuss the available options. The Committee approved an option
recommended by the ODEQ which would continue with the control measures identified in the 1991 SIP and
include new control measures identified by the AQP AC subcommittees. Control measures and strategies
included in the 1991 PM-lO SIP include: I) Woodstove control program; 2) Industrial source control
technology requirements; 3) Local open burning ordinances; 4) Slash burning restrictions on "red days"; and
5) use of cleaner road sanding materials. New control measures include: development of a unified woodsmoke
ordinance for the AQMA; roadway paving projects in Medford and White City; an education program for
orchard owners about trackout reduction; development of a unified trackout ordinance for the AQMA; regular
street sweeping in the White City area; and inclusion of new industrial emission control requirements when
finalized (MACT standards).
The AQP AC agreed to continue working on reaching the goals identified prior to issuance of the Interim
Guidance. These strategies include: I) Transportation Source Emission Reductions; 2) Possible addition of
heavy duty diesel trucks to the 11M testing; 3) Monitoring of prescribed burning (forest/resource lands); and 4)
Potential additional industrial source reductions.
Development of the PM-lO SIP is expected to be completed in late spring and will then be forwarded to the
Environmental Quality Commission. Review by the EP A is expected in the fall.
Adoption of the ODEQ Hybrid Option is a positive step for the region. The PM-I 0 SIP will be submitted in a
timely manner and stop the EP A sanctions clock. New control measures and strategies will help reduce both
PM-lO and PM-2.5 emissions. Thus, the region will be proactive and potentially head-off a finding of
nonattainment for PM.2.5. The additional strategies identified by the Committee will allow regional
participation in the air quality planning. process. An ongoing, proactive partnership with ODEQ has bcen
established.
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CO Maintenance Plan Development
The CO maintenance plan has bccn under devclopment on a concurrent basis with the PM-IO strategy work.
The CO plan must show that all problem intersections (i.e., the high volumc, non-freeway locations in the
central area of Medford) will continue to meet the 8-hour CO standard through the end of the maintenance
period (2015). The CO plan must also show that total air shed emissions of CO stay at or below the Icvel of
1993 emissions. In order to meet thesc two tests, the following strategies have been discussed with the
AQP AC, but no final decisions have been made:
I. Federal new car program (lower emission vehicles)
2. Continuation of existing I/M program
3. Continuation of oxygenated fuels (needed to stay under 1993 level of CO emissions)
4. Major point source PSEL management program (used to track actual major point source emissions
[industrial sources] and initiate a plan/strategy review if future emissions exceed the projections). This is
the Department's recommended approach.
The AQP AC is expected to deliberate on strategies over the next several weeks and make a final
recommendation to ODEQ at the April 9, 1998, meeting.
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MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
February 17,1998
PLEDGE OF ALLEGIANCE
Mayor Golden called the meeting to order at 7:00 p.m., Civic Center Council Chambers.
ROLL CALL
Councilors DeBoer, Wheeldon, Hagen, Hauck, Reid and Laws were present.
APPROVAL OF MINUTES
The minutes of the regular meeting of February 3, 1998 were approved as presented.
SPECIAL PRESENTATIONS & AWARDS
I. Mayor's Proclamation declaring March, 1998, as "Hunger Awareness Month."
Mayor Golden read proclsmation declaring Hunger Awareness Month.
2. Presentation of retirement plaque to Tom Ramoss for 34 years of service with the Public Works
Department (Water Quality Division).
Mayor Golden noted Tom Rsmoss's many contributions to the City and citizens of Ashland and thanked him for
his 34 years of service.
CONSENT AGENDA
I. Minutes of Boards, Commissions and Committees.
2. Monthly Departmental Reports. February, 1998.
3. Authorization by City Council for Interim City Administrator to sign Maintenance Agreement to
allow ODOT to perform traffic signal maintenance at intersection of E. Main and Mountain.
4. Authorization by City Council for Interim City Administrator to sign FBO lease extension
agreement for the Ashland Municipal Airport.
5. Authorization by City Council for Mayor to sign City of Ashland Park and Recreation
Commission and Ashland School District #5 Intergovernmental Agreement (Renewal).
6. Confirmation of Mayor's appointments of Harry Bartell, Jack Blackburn, Kathleen Kahle, Susan
A. Hunt, Steve Morjig, Thomas Bizeau, AI Alsing, Kelly Madding, John McLaughlin, Carole
Wheeldon and Alan DeBoer to the Ad Hoc LID Committee.
Councilors HagenlLaws mls to approve consent agenda items #1-5. Voice vote: all A YES. Motion passed.
With regard to item #6, Councilor Wheeldon urged committee members to read Transportation Element,
Comprehensive Plan and Street System Plan and keep these items in mind. Also sought direction of council for
the committee.
Councilor Hagen noted that he'd like to see definitions come out the committee meetings. Specifically cited
need to define developer, pointing out that as some neighborhoods develop slowly it becomes unclear as to
whether properties split by minor land partition are considered as development.
Councilor Reid agreed that there is a need for sensitivity relative to the term "developer", and agreed that
clarification is necessary. Stated that LID's can be beneficial, and that she does not want to say no to LID's that
could benefit a neighborhood.
Councilor Laws cited the issues that have arisen in the community during previous discussions of the LID issue:
IlShould there be LID's?", "Under what circumstances?", "How should local improvements be paid?", and "What
are the altematives?" Feels that these questions should be answered by the committee.
City Council Meeting 2-17-98
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Councilor Laws requested that he receive all materials from staff liaison, and noted that he'd like to be on
committee. Discussion in which Mayor removes Planning Director John McLaughlin from committee
membership and makes him staff liaison, placing Councilor Laws on the committee.
It was pointed out that questions will arise over Transportation Plan standards conceming whether all streets are
to be paved. Hagen cited his environmental concems and explained that he wants to see all streets paved to
protect streams and stonn drain system. Interim City Administrator Greg Scoles assured Councilor Hagen that
this is policy, and noted that John McLaughlin has prepared infonnation to this effect which would be given to
the committee.
Councilors Hagen/Reid m/s to approve consent agenda item #6. Voice vote: all A YES. Motion passed.
PUBLIC HEARINGS
I. Consideration of an amendment to the Ashland Municipal Code which would regulate, facilitate
and provide for telecommunications within the City of Ashland.
City Attomey Paul Nolte provided background infonnation, noting that this amendment was set in motion by the
Federal Telecommunications Act of 1996, and that it was prepared through the collaborative efforts of Councilor
Hauck, Finance Director Jill Tumer, Public Works Director Paula Brown, Electrical Utilities Director Pete
Lovrovich, and Interim City Administrator Greg Scoles to develop a comprehensive approach to
telecommunication regulations within the City.
Nolte cited previous City actions dealing with telecommunications issues, including resolution in October, 1996
setting a policy basis for regulations, a right-of-way ordinance in March, 1997 and the recent Cell-Tower
ordinance. Stated that this is "close to the last piece of the puzzle" in resolving the issues raised by the Federal
Telecommunications Act.
Nolte stated that under the Act, the City is required to promote competition among carriers to provide a
competitively neutral playing field within the City. Also noted that this would set a standard for use of City
rights-of-way and set fees for their use.
Councilor Hauck explained that capacity issues will arise over the years, and this ordinance serves to protect
citizen interests.
Councilor Wheeldon questioned the reference to "a private telecommunications networklt on page 9, Chapter
l6.08.040(B). Nolte explained that this could include businesses with private in-house connections not using
City rights-of.way. Councilor Hauck explained that this is not regulated under the Federal Telecommunications
Act because it is out of the right-of.way and thus has no impact on the City.
Councilor Wheeldon questioned the last section of page 16 with regard to "undergrounding". Nolte explained
that providers would be required to underground their facilities at the same time as the City in a coordinated
effort and at no cost to the City.
It was noted that on issues, with regard to private networks, that such towers would be regulated under the Cell-
Tower ordinance. Nolte added that they might be regulated under the Zoning ordinance as well. Nolte also
noted that we would only regulate the poles on private land under the Zoning ordinance, but not cable strands
hanging between the poles.
Nolte explained extra capacity could be sold to other providers, but emphasized that the City would fall under
the rules of is ordinance and would be subject to the same fees as other providers. Nolte restated that private
providers would have to underground their facilities at the same time as the City.
City Council Meeting 2-17-98
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Public hearing opened at 7:30 p.m.
No public comment.
Public hearing closed at 7:30 p.m.
Council requested that the proposed ordinance be placed on the agenda for a first reading in March.
2. Acceptance of public testimony and decision regarding Ashland's continued participation in the
TalentlPhoenix Water Project (continued from February 3, 1998),
Public hearing opened at 7:31 p.m.
Jean Hald/600 Roca St./Supports intertie. Has lived in Ashland since 1952. Noted times of rationing and short
supply. Stated that when there is an adequate water supply to meet needs there is no reason to have to ration or
raise prices, and with this tie. in no one needs to fear shortages. Concemed that issue brings up complaints from
small group, and feels that vast majority of citizens want intertie and water to provide for the years to come.
Also stated that Ashland needs to maintain a voice in how water is supplied, from the source to the City's
system. Stated that growth will occur, and growing families need water to meet needs. Concluded that further
delay is not warranted.
Sid Field!525 Tucker St./Supports intertie. Noted two reasons for his support: I) City is responsible to provide
infrastructure to meet needs. Cited his experience in Oakland when 2800 homes were lost in fire. He feels that
the same conditions could happen here and a backup water supply could make the difference. Stated that a loop
system is needed to allow City to draw upon for future fire protection. Noted recent problems with WP Natural
Gas line in Wolf Creek, stating that the loop system there prevented a lengthy loss of gas service to the Rogue
Valley. 2) Capital costs will only continue to grow over time. Stated that while Conservation is an excellent
plan, it will not provide for all future needs. Would like Council to think longer tenn and follow leadership of
those who built Reeder Reservoir.
Bob Arago!370 CourtneylWished to make three points. I) Council should vote in favor of continued
participation in the intertie. Agreed with Sid Field, as he too had seen the consequences of fire in Oakland. 2)
Separate growth issue from the intertie. Focus on need for a second supply. Deal with growth through master
plan or on a case-by-case basis. 3) Stated that he would like to suggests a fifth factor driving Ashland's water
supply needs to the four presented in Paula Brown's memo: the benefits of a second supply.
Jim Moore/1217 Park St./Stated that he liked both the town hall fonnat for public input and the preparation of
materials by Public Works. Spoke briefly of his experience in the Oakland fire and stated that inadequate roads
and an overgrowth of vegetation contributed to the fire at least as much as water issues. Feels that the second
option in Public Works Director Brown's memo is a well thought out answer to addressing the City's needs
beyond 2020.
Mike Uhtoff/633 Rock St./Questioned whether citizens are willing to be inconvenienced by current supply.
Stated that we must acknowledge that there are other things to be considered besides our convenience. Need to
take a different view, and use a broader paradigm. Need to live within limits of our watershed. Conservation
and occasional inconvenience outweigh the high costs of the intertie. Notes how water was sapped out of the
Sierras to provide water for Los Angeles, and feels that we can live with our watershed. Cited current Oakland
slides, and noted a resident there who had stated that it is our choice to live this way and so we must live with
the consequences. Feels that Ashland should take a leadership role.
Tonya Killeen/444 Lit Way! Asked that Council take into consideration views of majority of speakers at last
meeting, favoring conservation over the intertie. Citizens have proven that they can and will take care of their
city. Spoke about the cycle of perceived shortages leading to increased sources resulting in growth and actual
City Council Meeting 2.17-98
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shortages. Confident that the watershed and wastewater treatment plant will take care of shortage and Ashland
can take a leadership role on this issue.
Bill Patton/I 10 Terrace St.! Ashland resident since the end of World War 11. Encouraged Council to take a
longer-term view, and at least ensure that the pipe is large enough to attach to when there is a need. Noted that
there have been several times during his residency that the city has been entirely without water. Stated that
growth needs to be controlled through planning, but it cannot be stopped. Concluded that City needs to have the
option of an intertie connection for needs that may arise later.
Ron Roth/6950 Old 99 S/Complemented documents prepared by Paula Brown. Noted options and costs, feels
that an upgrade of existing delivery system makes more sense. Pointed out that Medford had impact during last
drought. When drought comes, it will be region-wide and could result in having an intertie without water.
Asked that Council not to go ahead with this project as it is too expensive insurance. Stated that while Talent
needs to move ahead, and needs water now, Ashland has the option of further study.
Darrell A. BoldU1950 Tamarack PI.!Submitted letter to Mayor and Council.
Public Hearing closed at 7:53 p.m.
Mayor Golden noted for the television audience that the memo that had been mentioned was created by Public
Works Director Paula Brown, and that it cited factors of flood, drought, fire and growth as related to Ashland's
water needs. Explained that lack of water during 1997 flood was due to the Wastewater Treatment Plant and
that it is an issue that needs to be considered as well. Stated that drought concems center around the fact that
City's times of greatest supply do not correspond to times of greatest demand. Explained that a catastrophic fire
in the watershed would affect City's water supply for years. Noted that growth issue relates to whether growth
contributes to increased water need and should thus be required to pay for increasing the supply.
Explained that the intertie project being discussed is to increase the pipe size from Phoenix to Talent (not Talent
to Ashland as stated in the Public Works memo) from 18" to 24" to provide additional capacity for Ashland's
potential future needs. This would bring water as far as Talent, and would potentially provide 25% of Ashland's
water needs as projected for the year 2050. Noted that the intertie project has brought a gift to the community
not only in offering a potential second water source but in bringing the discussion of water issues to the
forefront.
Mayor noted that Chamber Board had voted to find a way to buy time and address issues before committing to
participation in project. This would involve paying additional costs for engineering to allow project to move on
while the issues are studied on the Ashland end. Restated options for the television audience as continued
participation in the intertie project for a cost of close to $1,000,000 for water rights and pipe upsizing and an
additional $5,000,000+ to bring the water from Talent to Ashland when needed; not participating further; or
postponing a final decision pending further study that may incur some additional engineering costs.
Councilor Laws clarified reasoning behind further delaying a decision. Noted options recommended in Brown's
memo to proceed or not, or to request additional time to complete a comprehensive master plan even if
additional design costs would be involved. This option would allow City to analyze other sources, easements,
rights, potential issues which might arise with other agencies, and get an overall picture of all realistic options.
Cited questions over water right security and the possibility of changing rules for the holding of a water right.
Stated that for Ashland, more information is needed, whereas Talent and Phoenix are in a position of needing
water now. This altemative makes sense, even with the possibility of slightly more costs later. Mayor Golden
clarified that additional cost would be to engineer the trench to accommodate a larger pipe, allowing time for a
decision about whether Ashland will actually require this pipe at a later date.
City Council Meeting 2-17-98
4
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Councilor DeBoer stated that he would like to commit money to getting an "add alternate" design for upsize
engineering to get exact amount and have a clear cut difference in costs. This then wold allow for negotiations
on rights.of-way, water rights, while allowing Talent and Phoenix to move ahead.
Councilor Hauck noted that he has had questions about the viability of other options, noting the Council's duty
to plan for normal expected growth, and stated that option 2 will address this in a comprehensive sense to
address growth issues after 2020.
Councilor Wheeldon clarified that it was the Chamber Board, not the Chamber of Commerce in general, that had
sent letter suggesting the master plan option. Clarified the need to complete a master plan within 3 months, as
the intertie is not the only option, but one of many options to be selected from in addressing the water needs.
Councilor Reid agreed with previous speakers, also noted Fire Chief Keith Woodley'smemo which cites the
need for a secondary water source. Mayor Golden voiced her concem that Woodley feels there is only one water
source in Ashland. Councilor Reid cited concerns over TID source and its future availability, stating that it is
prudent to have fire protection when needed, and TID can't be relied on outside of their availability window.
Also brought up the issue of potential earthquake damage or other disasters to the water system. Brought up the
issue of the water that goes into storm drain system under Ashland Community Food Store, from what was
previously Twin Plunges, and suggested that it might be possible to meter this to get an idea of how much water
is coming into the City system. Emphasized the need to look at the water issue from a long.term perspective.
Councilors DeBoerlReid mls to pay for additional engineering to do an add alternate for the increase in
size of the pipe in the bid and negotiate right of way and water rights with respective agencies and pursue
grants and funding to pay for the project. DISCUSSION: Councilor Hagen stated that he cannot support
anything unsustainable, citing the fact that other communities are using available technology to clean up
their wastewater to be reused, and as such he cannot see spending money on an option that is
unsustainable.
Councilor Hauck cannot support motion if it does not include completing a comprehensive master plan.
Roll call vote: Reid and DeBoer, YES. Hagen, Hauck, Wheeldon, and Laws, NO. Motion failed 4-2.
Councilors ReidlHauck mls to pursue option two as presented in Paula Brown's memo, which states
"Request additional time from Talent and Phoenix to complete a Comprehensive Master Pia" 0" Water
Supply needs through the year 2050, This may necessitate an agreement with Talent and Phoenix to pay their
engineer additional design costs to design the 24 inch line. This option would allow the City to complete
analysis on other water sources (wells, springs, etc.), as well as time to discuss easements, water rights and
other issues involving other agencies to get a better understanding of our capabilities and realistic options. "
DISCUSSION: Councilor Laws questioned cost of pursuing "add alternate" option on bid, Brown feels
costs would be $10-17,000 to get bid and design. Councilor Laws questioned absolute time for making a
final decision. Brown noted that informal discussions have indicated that because final designs have not
yet gone out, there is probably four months in which to make a final decision. Information on other
options, including wells, springs, aquifer locations and sustain ability, is out there to be pulled together.
Brown explained that she and City Attorney Paul Nolte had met with the TID Board today to discuss
contract negotiations, and they are within a few words of approval in concept of an agreement to be taken
to the Bureau of Reclamation (BOR). Brown stated that she feels that it would be wise to make TlD
aware of progress on the intertie issue. Clarified that this contract is an extension of the old agreement,
but the renegotiation would extend water availability outside of the irrigation season. Clarified that an
agreement will likely be place within 4 months subject to BOR approval. Brown reported that both TID
and BOR are agreeable to piping the TID ditch, and that the issue would he money.
City Council Meeting 2-17-98
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Brown clarified that reclamation would require additional filtration at the Wastewater Treatment Plant,
and she would provide information on both the cost and the space required, how realistic this option is
and the costs involved for pumping to the Water Treatment Plant for re-treatment. Councilor Wheeldon
questioned if there was a way of avoiding pumping to the Water Treatment Plant for re-treatment, and
Brown noted that this would not be possible without a second Water Treatment Plant on the back end of
the Wastewater Treatment Plant.
Councilor Hagen requests a good schematic of the way the water system works. Discussed adding a
second Water Treatment Plant at the Wastewater Treatment Plant site, noting it serves as a confluence of
the TID canals, Ashland Creek, Bear Creek, and the upper end of the watershed. Also questioned the
total miles of TlD ditch above Greensprings Power Plant and on the East-side Lateral. Questions where
other reservoirs could be sited. Brown confirms reservoirs would be looked at regardless, and these sites
will be included in the comprehensive water plan. Councilor Hagen confirmed that fire suppression and
the possibility of fire in the watershed are separate issues that will have to be dealt with (with reservoirs)
irrespective of the option chosen for water.
Councilor Hagen questioned the issue of legality raised in Brown's memo concerning the TID system being
made more efficient and resulting in shallow wells drying up. Councilor Hagen pointed out that a faucet
needs supply, treatment, a distribution system that will not be affected by floods, a wastewater collection
system and a waste water treatment plant. Without any of these five, regardless of supply, we are without
water. Councilor Hagen also stated his belief that the City has never rationed water, but has instituted
curtailment which is very different than strict rationing.
Conservation Manager Dick Wanderscheid noted that curtailment first occurred in J.992 when residents
were assigned odd or even days for watering. This resulted in increased water demand, so water
allocations were given based on meter size. Use beyond the allocated amount was prohibitively expensive.
There were four stages included with this allocation strategy, and the shortage never required going
beyond the first stage. There was also a process for waivers for use beyond allocation in special cases.
These curtailment measures were instituted in mid.August of 1992. Wanderscheid also noted that the
same ordinance could still be implemented at any time if it were necessary.
Councilor DeBoer stated that it is critical to buy this insurance. Pointed out that intertie water is already
treated, and hydrants could be filled for fire protection even if residential water was off. Noted that
Talent is in stage of critical need. Clarification with Brown of details of including design issues in Talent's.
RFP. Councilor DeBoer clarified his motion was to include an add alternate option for design and
construction up front in the RFP. Discussion of need to amend Councilor Reid's motion to specify
inclusion of add alternate option up front in RFP. Councilor Hauck stated that the motion includes
payment of additional design costs while doing a comprehensive master plan, and that details such as the
RFP can be worked out by Public Works Director Brown as needed.
Councilor DeBoer noted that he did not include formulating a master plan at a cost of $20-30,000 because
he looks at this as an insurance policy and is concerned with paying for a master plan when other studies
have been done. Feels that investment in intertie and TID piping cover all bases and insure each other.
Mayor Golden expressed her concern with paying $1,000,000 to bring water to Talent. Reiterated that fire
protection is not an issue of fire suppression, it is about the possibility of burning the watershed and
leaving us with no water in the reservoir. Catastrophic fire is not about hydrants, it's about reservoir
. shutdown and needing to meet 100% of the City's water needs. Notes that intertie wouldn't provide for
this as it would only provide 25% of City's needs. For this reason, Mayor Golden stated that there is a
definite need to look at easements to allow for a higher capacity connection at a later date.
City Council Meeting 2-17-98
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Councilor Reid clsrilied that the Mayor was referring to the option with a 30" pipe to Phoenix, and noted
the difficulty and time involved in obtaining easements for the Intertie Project. She also explained that
following the railroad tracks had been the best option.
Councilor Hagen noted option live from the memo wbich would allow us to go to Phoenix when need
arises later. Stated that he is conlident that rights-of-way could be obtained when needed.
Discussion to clarify whether motion commits to Talent intertie connection rather than possibility of
connecting to Phoenix at a later date. Councilor Hagen emphasized his concerns that the motion, while
not committing to an option, is tied to the Talent tie-in option. Stated that Ashland can disconnect totally
from up-sized pipe from Phoenix to Talent, and be able to connect to Pboenix shonld the need arise for a
cost difference of $8,000,000 versus $7,000,000 for the Talent connection. Discussion of what these costS
actually include.
Councilor Hagen questioned cost of keeping option open. Councilor Wheeldon pointed out that tbe cost of
$15-17,000 is equivalent to one year's water right maintenance. Councilor Wheeldon noted need for a
master water plan and stated that the investigation is worth the cost and the wait.
Roll call vote: Reid, DeBoer, Hauck, Wheeldon, and Laws, YES. Hagen, NO. Motion passed 5-1.
Brown clarified that the $8,000,000 includes full piping but not water rights. Brown also noted that she would
like freedom to proceed either with waiver of 30-day RFP advertising rule, sole-sourcing the project without
further approval, or one person completing plan. Mayor Golden urged keeping council and citizens within the
loop as much as possible. Councilor Reid stated that she is comfortable waiving the 30-day rule as long as
council and the public are kept up to date on the project. Councilor Wheeldon stated that she finds this waiver
acceptable, and would also like to see another water forum organized once information is gathered.
Councilors LawslHauck mls to waive 30 day rule relative to an RFP for the comprehensive master water
plan and proceed with the RFP. Roll call vote: Laws, Reid, Wheeldon, and Hauck, YES. DeBoer and
Hagen, NO. Motion passed 4-2.
Public Works Director Paula Brown noted an error found in her memo. She stated that there is an answer to the
question of whether water rights can be converted in number 12. They can be converted, although the process
involves a great deal of rules and red tape.
PUBLIC FORUM
None.
UNFINISHED BUSINESS
None.
NEW AND MISCELLANEOUS BUSINESS
I. Adoption of Council goals for 1998-1999.
Councilors Laws/Wheeldon mls to adopt the goals as presented. Voice vote: all AYES. Motion passed.
ORDINANCES. RESOLUTIONS AND CONTRACTS
I. Second reading by title only of "An Ordinance Repealing Section 2.28.050 of the Ashland
Municipal Code Which Relates to the Duties and Responsibilities of the City Administrator for
the Utility System."
Councilors HagenlHauck mls to approve ORD #2813. Roll call vote: Hauck, Wheeldon, Laws, DeBoer,
Reid and Hagen, all YES. Motion passed.
City Council Meeting 2-17-98
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2. Second reading by title only of" An Ordinance Modifying the Commercial and Employment
Chapters of the Ashland Land Use Ordinance Regarding Restaurants, Nightclubs and Bars."
Councilors HagenlWheeldon mls to approve ORD #2812. Roll call vote: Laws, Hagen, Wheeldon, Hauck
and DeBoer, YES. Reid, NO. Motion passed 5-1.
3. Reading by title only of "A Resolution of the City Council of the City of Ashland Reiterating its
Policy of Relating the Expenditure of Monies for Economic and Cultural Development to the
HotellMotel (Transient Occnpancy) Tax and Repealing Resolution 93-12."
. Councilor Wheeldon declared a conflict as she works for the Oregon Shakespeare Festival. Councilors
HaucklLaws mls to adopt RES #98-02. Roll call vote: Wheeldon, Hauck, Laws, Reid, Hagen and DeBoer,
YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS:
I. Consideration of a request by Councilor DeBoer to have Council direct staff not to process any
new LID's until newly formed Ad Hoc Committee report is complete.
Councilor DeBoer noted that his request would exclude a citizen driven LID. Councilor Reid notes her
discomfort as there are citizens who want LID's in their neighborhoods, and she is not willing to say no.
It was pointed out that under the current process, LID's are citizen driven. Discussion by council on how and if
future LID's should be approved.
The question of how long the Comminee may take to complete its report was discussed. Consensus by council
was that it should be less than six months.
Councilor Laws suggested councilors pledge not to vote on LID's that do not have unanimous support of
citizens. Councilor Wheeldon noted that Planning Commission is going ahead with development and Planning is
. gathering pre-signed agreements, and that council has consistently put off LID's for 3-4 months, and feels that
we should stay on this path or direct the Planning Commission to discontinue further development.
Councilor Reid stated that current processes work as they are, and staff should not be directed to make changes
at this point. Feels that LID's have worked for Ashland and are not the enemy. Willing to work with
comminee, but not ready to stop all LID's now.
Councilor Hauck feels that existing ordinance is adequate and can't get around it without telling staff not to
follow the law.
Councilor Hagen disagrees with blanket ruling and feels that the comminee could urge council not to move on
with an LID while Comminee work continues.
Councilor DeBoer notes that this was an issue at the last meeting of the Planning Commission. Feels it is unfair
to give developers the idea that LID's are possible in their planning when the council will not approve them.
Councilor Hagen brought up a new item, noting that he had received a letter regarding Ski Ashland and the
City's interest therein. This letter noted that Ski Ashland was advertising in cooperation with Callahan's, and the
lener writer was troubled by the City's indirect promotion of a business with an illegal sign.
Councilor DeBoer, as president of Ski Ashland, noted that there was a two-year contract with Callahan's signed
in October, and while the board appreciated the lener writer's concerns, they weren't aware of the illegal sign at
the time the contract was signed. Now that the issue is before the court, Ski Ashland will honor the contract and
await the court's decision.
City Council Meeting 2.17.98
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Councilor Reid brought a new item forward. She stated her concern over ihe change in schedule of the study
session's from February 18 to Wednesday, February 25 at 12:30 p.m. Questioned how this change had occurred,
and noted that it had shown the meeting on the 18th on the February calendar. Questioned if this process has
changed. Interim City Administrator Scoles noted that this change was set at previous council meeting.
Councilor DeBoer noted that he had been unaware of this change as well. Councilor Hauck noted that the
rescheduling was due to the fact that the Telecommunications Business Plan would not be ready by the 18th.
Scoles noted that this change was also discussed at goal setting.
Councilor DeBoer thanked City Attomey Paul Nolte for his efforts in the Mark Antony bankruptcy hearing, and
noted that the City would receive payment for meals tax, transient occupancy tax and utilities.
Councilor DeBoer noted Alan Sandler had offered to appraise for airport work at no cost to start the evaluation
of the land. There would be no cost and no risk to the City.
Councilor DeBoer stated that he would be unable to attend Tuesday's Town Hall due to the Planning
Commission Study Session. Councilor Hagen agreed to attend in Councilor DeBoer's place. Councilor Hauck
noted that he would be willing to attend the Town Hall in March, along with Councilor Laws.
Councilor Laws would like some simple information on sustainability, and an up to date definition on the usage
of the concept in light of the interdependence that is inherent in today's society. Councilor Hagen clarified the
concept of sustainability as a goal of moving toward having no negative impact on other creatures. Councilor
Hauck stated that he had some materials that he would pass on to Councilor Laws.
Councilor Hagen commented on letter from Mark and Jini Danis included in the packet, which concerned a
waiver of their $250 fee and request not to be assessed for Forest Street improvements. Discussion of 120-day
rule and history of Council's handling of these requests. City Attomey Nolte clarified that the l20-day rule is by
statute and is only applicable with the filing of writ of mandamus prior to the Council's decision. In this case,
such a writ was not filed and the City still had jurisdiction in the case.
City Attorney Nolte also noted that the appeal of the Llama case had been successfully argued.
ADJOURNMENT
Meeting was adjourned at 9:07 p.m.
Barbara Christensen, City Recorder
Catherine M. Golden, Mayor
City Council Meeting 2-17-98
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ASHLAND HISTORIC COMMISSION
Minutes
January 7, 1998
CALL TO ORDER
The meeting was called to order at the Community Center by Chairperson Jim Lewis at 7:40 p.m. Members
present were Jim Lewis, Terry Skibby, Curt Anderson, Vava Bailey, Dale Shostrom (arrived at 8:20), and Joan
Steele. Also present were Associate Planner Mark Knox and Secretary Sonja Akerman. Members Keith
Chambers, Joyce Cowan and Carol Abrahamson were absent.
APPROVAL OF MINUTES
Steele moved and Anderson seconded to approve the December 3, 1997 Minutes as submitted. The motion
was unanimously passed.
PUBLIC HEARINGS
Planning Action 98-009
Conditional Use Permit
372 Iowa Street
Steven M. Meeks
This Planning Action was called up for a public hearing so it will be heard next month.
OLD BUSINESS
542 "A" Street
Mark Reitinger submitted three schemes for replacement of the existing structure located on this property. For
these designs, he said he picked architectural features from buildings around the City that appealed to him.
He also stated he and his wife liked the mix of material for the front of the building, such as concrete and
brick. Commercial business(es) will be located on the ground floor, the second level will accommodate his
office and an apartment will be located on the third floor which will only be in the rear. From" A" Street, the
building will only look like two stories. The back and sides will most likely be stucco.
Lewis asked Skibby to photo document the building, as the Commission recognizes its significance of being
one of the oldest original standing commercial buildings in the Railroad District. He stated it is likely the
structure was never designed to be permanent.
When asked about the height of the building, Reitinger stated he wants ten foot ceilings on all the floors. The
highest the building will be is 31th feet. The Reitingers are also proposing false balconies on the second floor
on both sides of the building. These would only project out one foot. Knox related Staff will have a concern
with the balconies because of the projections. He also said a false deck is not traditional and would make a
false statement. Discussion ensued regarding the balconies but no decision was made.
,.
'.
The Commission agreed it preferred the first floor of scheme 1 and the second floor of scheme 2.
(Shostrom arrived at this time).
The Reitingers next step will be to schedule a pre-application conference.
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of December follow:
155 Sixth Street
85 Winburn Way
862 Siskiyou Boulevard
265 Fourth Street
6 Beach Avenue
307 Hillcrest Street
532 North Main Street
Allison Renwick
Parks & Rec Department
Community Works
Tres Star
Ann Garrison
Ann & Doug Sierka
Sunshine Hair & Nail Designs
Remodel/Addition
Garage
Remodel
Deck Enclosure
Dormer
SFR
Sign
REVIEW BOARD
Following is the schedule (until the next meeting) for the Review Board, which meets every Thursday from
3:00 to at least 3:30 p.m. in the Planning Department:
January 8
January 15
January 22
January 29
Skibby, Lewis and Bailey
Abrahamson, Skibby and Anderson
Abrahamson, Skibby and Steele
Skibby, Bailey and Steele
OLD BUSINESS
Proiect Assimments for PlanniDl! Actions
I PA # I Address I Person(s) Assigned I
96-086 685 "A" Street Curt Anderson/Jim Lewis
96-11 0 499 Iowa Street Joyce Cowan
96-143/97-030 136 North Second Street Terry Skibby
97-018 661 "B" Street Jim Lewis
97-053 565 "A" Street Jim Lewis
97-075 40 North Main Street Dale Shostrom
Ashland Historic Commission
Minutes
January 7, 1998
2
OLD BUSINESS
Southern Orel!on Landmarks Commission Traininl! Workshop
Knox related we have had a good response so far and he is optimistic we will have a good turnout. One
more notice will go out before the workshop.
Southern Orel!on Historical Society Presence in Ashland
Lewis updated the Commission oil the self-guided tour booklet, stating SOHS is going ahead with it and
has someone who will put it together. He will be getting information from Skibby, then make sure the
Commission reviews it before it is printed. He also noted it is completely different than the Heritage
Committee brochure. They will compliment each other. The committee has not yet located a downtown
site for the building. .
Goals
The Commissioners turned in the goals they had ranked. They will be discussed at the next meeting.
NEW BUSINESS
National Rel!ister Nomination of Harry L. Whited House - 321 North Main Street
With a motion by Skibby and second by Bailey, the Historic Commission unanimously supported the
inclusion of the Harry L. Whited House in the National Register of Historic Places. Staff will write a
memo to the City Council. '
Pelton House
Knox stated he had spoken with the people who would like to buy the Pelton House, located at 228 "B"
Street. They would like to build an innkeeper's unit on the property and wanted direction from the
Commission. The Commission agreed the new structure should not mimic either the Pelton House or the
Carriage House.
ADJOURNMENT
It was the unanimous decision of the Commission to adjourn the meeting at 10:00 p.m.
Ashland Historic Commission
Minutes
January 7, t998
3
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Ashland Historic Commission
Minutes
February 4, 1998
CALL TO ORDER
The Meeting at the Community Center was called to order by Jim Lewis at 7:30. Members
present were Jim Lewis, Terry Skibby, Curt Anderson, Vava Bailey, Joyce Cowan, Dale
Shostrom, Carol Anbrahmson and Joan Steele. Also present were Associate Planner Mark Knox
and Adam Hanks from the Planning Staff Keith Chambers was absent.
APPROVAL OF MINUTES
Curt Anderson moved to approve the minutes as submitted from the last meeting, second by
Joyce Cowan. The motion was unanimously passed.
NEW BUSINESS
(planning Action applicant was not present, Ms. Nelke was moved forward)
Mary Nelke, 136 N Second Street, has a conditional use permit for a travellers accommodation at
this location. The project is nearing completion and she would like the condition of approval to
be waived that requires the removal of a driveway and curb cut in the front of the property.
She feels that because of the parking overflow from the downtown area, the on street parking in
front of her property is rarely, if ever available for use. The driveway would allow deliveries,
service calls etc. to be made without creating a traffic safety problem on the street.
Mark Knox stated that staff feels that the retention of the driveway isn't consistent with the
historic design of the district and that the parking in the rear of the property adequately handles
off-street parking requirements.
Don Greene, General Contractor for the project reiterated the parking difficulties in the area due
to the close proximity to the downtown area and felt that, until the City was able to solve the
downtown parking problems, any off-street parking that currently exists is beneficial to augment
the on-street parking.
Lewis agreed that the parking problem does exist, but he also agreed with staff s desire to bring
the parcel back to its original condition where the alley access was used for vehicle parking.
Bailey asked about reserved parking situations for residential areas with parking problems like
this. Knox responded by stating that many cities do have different programs that allow residents
access to the on-street parking in their neighborhood.
,
I.
Nelke asked that the Commission give her an indication oftheir viewpoint on the potential for
waiving the condition because she felt that the Planning Commission would rely heavily on the
Historic Commission's opinion before making their decision.
Anderson requested a straw pole - no member was in favor of supporting the waiver request.
STAFF REPORTS
Planning Action 98-009
Conditional Use Permit
372 Iowa St
Steven Meeks
Knox described the proposal, indicating the orientation of the unit to the primarily undeveloped
alley. The attempt is to retain the rural feel of the alley, minimizing the development (paving,
curb, etc) with a requirement to gravel the alley at a width of 9 feet
Basic architecture of the unit has many positive elements with porch, trim. Staff is in support of
the conditional use with the five conditions listed in the Staff Report.
Bailey inquired about the ability to split the lot rather than construct an accessory unit. Knox
responded that the lot is close but not large enough to be a separate parcel, hence CUP.
It was also noted that the alley on the Mead side of this project will be improved at the time of
development of the newly created lot by Eva Cooley.
Lewis liked the narrow (9') alley to keep the rural feel. Gravel will develop and fade over time
Shostrom questioned the design of the turnaround area, noting that it may not even work as
shown by plan, needs 36 feet turnaround.
Skibby inquired about the accessory unit policy, questioning the use of accessory units because
they turn alleys into streets. Knox defended the infill policy and their value to the community,
stating that the primary benefit of infill is the reduction of annexation and sprawl.
Anderson moved to approve the CUP as designed with a notation to the Planning Commission to
reiterate that the alley is to be maintained with crushed rock to maintain current characteristic of
the alley and not be paved. The motion was seconded by Cowan and was passed with a
unanimous vote.
NEW BUSINESS
George Kramer gave the Commission an update on the Railroad District National Registry.
Kramer brought a map showing the boundaries of the district and discussed how they were
.'
determined and the differences between these and the perceived boundaries of the Railroad
District. Kramer also gave some preliminary statistics of the make-up of the District with the
statistic of primary importance being the seventy percent contributing resources within the
District. Fifty percent contributing resources is the minimum standard for registry eligibility.
Discussion continued concerning the process (field work, background information, category
definition, etc.)
Anderson moved to extend the meeting to 10: IS and the motion was passed unanimously.
REVIEW BOARD
Following is the February schedule for the Review Board, which meets every Thursday at 3:00 in
the Planning Department:
February 5
February 12
February 19
February 26
Skibby\Anderson\Lewis
Skibby\Abrahamson\Steele\Cowan
Skibby\Cowan\Bailey\Shostrom
Skibby\Abrahamson\Steele\Lewis
OLD BUSINESS
Proj ect assignment
PA 98-009372 Iowa Street - Joyce Cowan
Knox gave an update on the following subjects
I) Progress on the Downtown design standards. A public meeting will be scheduled
with the downtown merchants in the near future.
2) A Grant for downtown landmark status will be ready in the next two weeks
3) Pete Lovrovich is scheduled to meet with the Historic Commission next month
concerning transformers, meters, etc.
Steele discussed a grant proposal for an internet project that would place AsWand Historic
Registered homes on the National Travel Itinerary. Preliminary submittal is due March I. Steele
asked for support from the rest of the Commission if the Grant is approved. All members are in
support of the Grant and agreed to participate in future grant work.
Anderson extended meeting to 10:30, Skibby seconded the motion and was unanimously passed.
ADJOURNMENT
Meeting adjourned at 10:30p.m.
'"
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ASHLAND CONSERVATION COMMISSION
MINUTES
December 1, 1997
CALL TO ORDER
The meeting was called to order by Risa Buck at 6: 1 0 p.m. at the City Council Chambers. Members present
were Karen Amarotico, Risa Buck, Russ Chapman, Kirk Evans, Bruce Moats, Russ Otte and Kari Tuck. Staff
present were Dick Wanderscheid, Amy Amrhein and Sonja Akerman. Ken Hagen and John McCory were
absent.
APPROVAL OF MINUTES - The Minutes of the October 22, 1997 meeting were approved as written.
PUBLIC FORUM - No one wished to speak.
ASHLAND SANITARY &. RECYCLING UPDATE
Amrhein reported the chipper was on route the first week of November. 60 people had signed up (about
the same as last fall). The chipper also spent one day at the transfer station. It was used by 12 people,
which was double the amount from last year. She noted that everyone that uses it correctly loves it. She
also stated everyone on the sign up list received leaves and grass.
Walker Elementary School is the first school to take the offer of pick-up-recycling on site. It costs $50 a
month and the recyclables are picked up weekly. Amrhein also said she has talked with a mother from
Briscoe Elementary School who has been working with Donna Richardson, who was one of this year's
recipients for Ash/and Recyc/er of the Year. The plan is to use bulk quantities of milk rather than the small
individual cartons.
Amrhein reported she has been communicating with representatives of the Boy Scout's Christmas Tree
Recycle program. These trees are chipped and used for mulch. Ashland Sanitary has traditionally paid the
fees for advertising this program in the Tidings. Because the Scouts will be picking up the trees on January
10, they need six ads (beginning on January 5 and ending on January 10). This year Ashland Sanitary will
pay for three ads, the Tidings will pay for one, and they are asking the City to pay for one. -6tte moved and
Tuck seconded the funds for one of the ads to come from the Conservation-Commission budget. The
Commission agreed it would be nice to be acknowledged in the ad. The motion passed unanimously.
After giving the update, Amrhein stated she has resigned from Ashland Sanitary so this was her last
meeting. The Commission expressed its regret and complimented her work for the Commission. She stated
if there was an opening on the Commission, she would send a letter to the Mayor. .
OLD BUSINESS
NRGIH,O . Moats informed the Commission he had met with the custodial supervisor from the Oregon Shakespeare Festival to review their
experience with Buckeye brand cleaning material. They will need to figure how effective the substances are and if they are cost effective.
He said he will be keeping in contact with the custodians once they begin using the products. They will produce a report for interested
people after their investigation.
Wanderscheid stated a list of hotels/motels has now been generated. He has three or four examples of
cards regarding saving towels if not needed to be washed. Since Hagen was sick, the committee will
probably be meeting within the next couple weeks.
\~
,
Evans related he has been corresponding with Ecover, a green products company, to find out if it would be
interested in using the City of Ashland for a model program; consequently citizens would acquire green
products for a bargain. In turn, Ecover could use Ashland in its ads. The company is interested so far. This
would link Ashland with environmental solutions. Evans also reported he has been working with Bear Creek
Corporation on an experimental orchard which will use water conservation measures and no smudge pots.
The orchard will also use water more efficiently in landscaping. This is probably a five year plan. Evans said
they would like to eventually get away from pesticides and fuel oil in all orchards.
Wanderscheid stated. the Federal Government has passed more stringent air quality standards.
Consequently, orchards might have to greatly reduce their usage of smudge pots and other air quality
requirements might be necessary to comply with the new law.
Education/Schools/Precyclina - Amarotico reported she talked with Jeff Keating, editor of the Daily Tidings,
regarding free space for conservation matters. He stated the newspaper can't give away free space since
everyone would be wanting it. A small ad would cost $50 and could be used for throwing little tidbits of
information out periodically. The Commission discussed Letters to the Editor and Guest Commentaries as
resources also. She will take this back to the committee for further discussion.
Solid Waste - Chapman had nothing to report.
1998 Classes - Buck said it is important to decide how the Commission would like to get the word out.
Wanderscheid stressed the importance of offering compost classes, possibly without the free bins. Qtte
submitted a questionnaire he had drafted regarding the classes. Wanderscheid will talk to Fran Berteau,
Executive Secretary for Administration, to find out if it can be incorporated into the utility bill stuffer. Qtte
stated the questionnaire is subject to feedback as to what type of classes should be offered. It seems to
be a more thorough way of gathering information. Buck said she would be interested in knowing if people
attended the classes as a result of advertising. In other words, the Commission is spending money; is it
worth it? Tuck said it is very important the Conservation Commission is identified with the classes. It also
may be wise to let people become familiar with dates, such as classes offered every first and third
Saturdays.
Jefferson Monthlv Article - The Commission commended Amarotico for her article. Her article will be in the
January publication. Evans will resubmit his revised article from a couple months ago to be included in the
January packet.
Jefferson Monthlv Article Memo - Possible subjects for ensuing articles were discussed.
Downtown Recvclina Containers - Wanderscheid reported he had met with Parks Director Ken Mickelsen
and Superintendent Steve Gies. There are three sites in the park where recycling containers are located.
They all have garbage cans nearby, however the parks people continually need to sort through and throw
the garbage that has been placed in the recycle containers. The Parks Department is glad the containers
are in place and hope everyone will use them correctly in the future. Each unit cost $1500. Wanderscheid
and Chapman will research other containers in order to find a less expensive one that will look nice on the
Plaza. It may need City Council approval.
NEW BUSINESS
Tuck related the City needs a process to update the Dump No Waste stencils painted in front of all storm
drains. The program needs to be run more efficiently. Volunteers do the painting and the City pays for the
2
Ashland Conservation Commission
Minutes
December 1, 1997
'.
paint. Wanderscheid suggested Linda Chesney, who is coordinating the program, talk with Public Works
Director Paula Brown. It was also recommended when citizens adopt a street, they can also check the
stenciling and condition of the catch basin.
Wanderscheid noted City Attorney Paul Nolte is reviewing the forms for the Adopt a Street program.
Everything should be ready in a week or so to begin the program.
Buck stated Jim Haim contacted her regarding the utilization of students from the Wilderness Charter School.
Otte noted the grant to continue the program has been received and approved, thus the school should begin
again in February. He also stated students could not participate if they already have. This gives other
students the opportunity to become a part of the school. Buck added the students could help in educating
the citizens of Ashland about Conservation Commission concerns and she would invite any interested
student to come to a future Conservation Commission meeting.
ADJOURNMENT - The meeting adjourned at 7:50 p.m.
3
Ashland Conservation Commission
Minutes
December 1, 1997
"
,
Monthly Building Activity Report: 11/97
#
Units
Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Building:
ADDENDUM TO 9711031 1 0
ADDITION 4 59,000
ADDITION TO OWNERS QUARTER 1 6,207
CONDOMINIUMS (12 UNITS) 1 0
DECK 1 2,500
EXTENSION TO 9503028 1 0
FENCE 3 4,900
REMODEL 3 36,500
REOPEN PERMIT 9405046 1 0
REROOF 1 2,585
SFR 9 929,567
SKYLIGHT 1 5,000
SKYLIGHT/BEAM REPLACEMENT 1 3,000
Subtotal: $ 1,049,259
Electrical:
1 BR CIR FOR GAS FURNACE 2 450
3 BR CIR FOR REMODEL 1 200
3 BRANCH CIRCUITS 1 1,000
4 SERVICE + 18 BRANCH CIR 1 2,000
ADDENDUM/ELECT 9710113 1 400
FEEDER + 3 BR CIRS 1 500
FOUR BRANCH CIRCUITS 1 1,000
SERVICE + 2 BR CIRS 1 1,300
SERVICE + 4 BR CIRS 1 2,140
SERVICE + 5 BR CIR 1 500
SERVICE CHANGE 2 2,100
SERVICE+2 BR CIR/OPEN SP 1 3,500
Subtotal: $ 15,090
Mechanical:
ENTRY VOIDING 9710031 -1 -4,400
FREE STANDING GAS STOVE 1 1,500
GAS FIREPLACE INSERT 1 2,500
GAS LINE/FREESTAND STOVE 1 285
GAS LINE/FURN/AC/2 BR CIR 3 13,237
GAS LINE/FURNACE 1 3,867
GAS LINE/FURNACE/AC 2 9,820
~ 1/' Z-/ V
Page 1
..
,
Monthly Building Activity Report: 11/97
Page 2
.,'
Monthly Building Activity Report: 11/97
COMMERCIAL:
Mechanical:
REPLACE GAS FURNACES/AC
Plumbing:
BACKFLOW DEVICE
#
Units
Value
o
659
1,200
1,200
532,428
----------------------------------------------------------------
----------------------------------------------------------------
Total this month:
Total this month last year:
Total year to date:
Total last year:
87
90
484
524
This month
Total Fees:
Total Inspections:
32,722
541
1
Subtotal: $
1
Subtotal: $
***Total: $
This month
last year
56,090
543
$ 1,647,893
$ 4,777,237
$18,860,684
$17,644,100
This year
183,713
3562
Page 3
.,
,
PAGE NO. 1
02/11/98
ADDRESS
** CONDOMINIUMS (12 UNITS)
855 MOUNTAIN MEADOWS DR
** Subtotal **
** REOPEN PERMIT 9405046
461 WATERLINE RD
** Subtotal **
** SFR
545 DOGWOOD WY
1148 VILLAGE SQUARE DR36
793 ST ANDREWS CIRCLE
1126 VILLAGE SQUARE DR
1102 VILLAGE SQUARE DR
1159 VILLAGE SQUARE DR
2540 EAGLE CREEK LANE
174 EASTBROOK WY
772 ST ANDREWS CIRCLE
** Subtotal **
*** Total ***
PAGE NO. 1
02/11/98
ADDRESS
**
** Subtotal **
*** Total ***
NEW CONSTRUCTION: 11/97
RESIDENTIAL
#UNITS CONTRACTOR
MEDINGER CONST. CO. INC.
LEWIS CONSTRUCTION
ASHER, STEVEN DBA ASHER
HOMES
M. ROCK
LALLO, ANTHONY
M. ROCK
M. ROCK
M. ROCK
BEAR CREEK CONSTRUCTION
THIRKILL, LAURSEN
LALLO, ANTHONY
NEW CONSTRUCTION: 11/97
COMMERCIAL
#UNITS CONTRACTOR
VALUATION
0.00
0.00
0.00
0.00
145000.00
89788.00
108348.00
82807.00
82807.00
123000.00
84157.00
102205.00
111455.00
929567.00
929567.00
VALUATION
0.00
0.00
t..
;
CITY OF ASHLAND
MEMORANDUM
Department of Public Works
Public Works Administration
DATE:
February 27, 1998
TO:
Honorable Mayor and Members of the City Council
t
FROM:
Paula C. Brown, PE, Public Works Director / City Engineer
RE:
WASTEWATER TREATMENT PLANT UPGRADES - ACCEPT
ULTRAVIOLET EQUIPMENT PRE-PURCHASE BID
Background
As part of the Department of Environmental Quality (DEQ) acceptance of the Facilities Plan and
improvements to the Wastewater Treatment Plant, the City agreed to a detailed implementation
schedule. Included in the schedule was a provision for early operation of the ultraviolet
disinfection system. In order to meet the implementation schedule for UV disinfection operations
by May 1999, we decided to pre-purchase the equipment so that it would be available for front
end installation on the construction schedule (construction is due to begin in September 1998).
Discussion
Carollo Engineers, the City's design and engineering consultant for the Wastewater Treatment
Upgrades Project, developed the bidding documents and specifications for PRE-PURCHASE of
the UV disinfection equipment. Bid documents were prepared and the bidding process began on
January 7, 1998, with bids due to the City on February 10, 1998. The City received only one
bid from Aquionics, Inc. of Erlanger, Kentucky. Trojan Technologies, Inc., with Regional
Offices in Ontario, Canada, declined to bid and submitted a letter of concern.
Carollo Engineers and the City have reviewed the bid from Aquionics and found it acceptable.
The lump sum price quoted in their bid estimate is $349,000 and the engineers preliminary
estimate was over $500,000.
Approval of this recommendation will allow the City to accept the Aquionics bid, and meet the
implementation schedule established by DEQ.
Recommendation
It is recommended that the City Council accept the attached bid from Aquionics, and direct the
Public Works Director to proceed with the notice of award, and further authorize the Interim City
Administrator to sign final agreements for the pre-purchase of the Aquionics UV Disinfection
Equipment.
..~~, "
CITY OF ASHLAND
Jackson County, Oregon
CONTRACT DOCUMENTS FOR
PURCHASE OF
ULTRAVIOLET DISINFECTION SYSTEM EQUIPMENT
AGREEMENT
THIS AG~MENT, made and entered into this _ day of . 1998, by and
between Q V 10/111('.'5 TNC. , hereinafter referred to as "Seller", and the City
of Ashland, hereinafter referred to as "Owner" located in Jackson County, Oregon,
WITNESSETH:
That for and in consideration of the promises and agreements hereinafter made and exchanged, the
Owner and the Seller agree as follows:
1. That the Seller will furnish all labor, material, equipment, tools, transportation, services,
appliances, and appurtenances for furnishing and delivery to the Ashland Wastewater
Treatment Plant, installation supervision, start-up, testing and operator training of an ultraviolet
light disinfection system, in accordance with the Specifications.
2. That the Owner will pay the Seller 5 percent payment after receipt of completed shop drawings
and favorable review by the Owner; and 75 percent payment upon delivery of equipment to the
jobsite, and favorable inspection by the Owner; 10 percent upon final acceptance by the
Owner; and the final 10 percent upon expiration of the warranty period, The prices as
accepted, based upon the Specifications and addenda, if any, shall be as follows:
Lump Sum Price: $ 3'-/'1. (Jon. oD
, (in figures)
--
IHreE~ J-IUNDtegj) FoR.ry -NINE
(in words)
"lHOu 5J4N 0
AND OO/;on
dollars.
3. Seller agrees to furnish and deliver the following items to the Owner for a period of five (5)
years from the date of Final Acceptance at the following prices:
A. Reolacement lamps at a maximum cost per lamp of:
$ 700.00
'5e.ven
(in figures)
J-J.undred
(in words)
-
dollars.
February 11, 1998
G:\W0\4411A10\UVSPECS\AGREEMNT.WPO
A-1
4411A10
/'.
B. Reolacement ballasts at a maximum cost per ballast of:
$
Nf2T
A PPur:ArnE
(in figures)
(in words)
dollars.
4, Seller agrees to furnish and deliver, an ultraviolet disinfection system and control package and
provide the installation supervision, start-up, testing, and training services in accordance with
the schedule specified in Section 1.10.
5. Time is of the essence in this Agreement.
6. Seller shall forfeit to the Owner, as liquidated damages, Five Hundred (500) dollars for each
calendar day beyond 200 calendar days after receipt of NTP that the complete equipment
package is not delivered to the Owner. In addition, Seller shall forfeit to the Owner, as
liquidated damages, One Thousand (1000) dollars for each calendar day beyond the Final
Acceptance date as determined by the Project Schedule defined in Section 1.10. Liquidated
damages may be deducted from the monies due the Seller.
7. Seller shall also be responsible to pay any cost of any meritorious claims by Installation
Contractor resulting from Seller's delay of equipment delivery, in addition to any liquidated
damages above.
8. Taxes - Seller shall be responsible to pay all applicable Federal import fees, duties, tariffs, and
taxes,
9. Entire Understanding - This Agreement represents the entire understanding of Owner and
Seller as to those matters contained herein. No prior oral or written understanding shall be of
any force or effect with respect to those matters covered hereunder. This Agreement may only
be modified by change order in writing signed by each party.
10. This Agreement by reference includes the General Provisions, Warranty Form, Payment and
Performance Bond Special Requirements, and Detailed Specifications.
11. This Agreement is made in and shall be governed by the laws of the State of Oregon.
IN WITNESS WHEREOF, the parties hereto each herewith subscribe the same in duplicate.
SELLER
CITY OF ASHLAND
By
By
Title
Title
Date
Date
February 11, 1998
G:\W0\4411A 10\UVSPECSIAGREEMNT.WPD
A-2
4411A10
CITY OF ASHLAND
MEMORANDUM
Department of Community Development
Planning Division
DATE:
February 26, 1998
TO:
Honorable Mayor and City Council
FROM:
John McLaughlin, Director of Community Development
RE:
Appeal of Planning Commission approval of skateboard park
Attached is the record for the Planning Commission's approval of the Physical and
Environmental Constraints Permit for a skateboard park at the corner of Water Street
and Hersey Street. This approval has been appealed in a timely manner by William A.
Radke, Marie W, Radke and Terttu Harker.
This application is specifically for a Physical and Environmental Constraints Review
permit to allow for placement of a structure (skateboard park) within the floodplain
corridor. The decision of whether this site or neighborhood is appropriate for a
skateboard park is not part of the Council's review, but rather a decision of the elected
Ashland Parks and Recreation Commission. As shown by their most recent letter (pp, 6-
8), they strongly support the skateboard park project.
The Planning Commission, in reviewing the evidence provided and the testimony
presented, found that the proposal complied with the criteria for approval. This decision
was based, in part, upon engineering information presented which stated the following:
"... ids concluded that the construction of the proposed skateboard park will not
adversely affect the hydraulics of Ashland Creek. "
Two different engineering firms basically came to the same conclusions regarding the
impacts on Ashland Creek from this proposal.
It was the opinion of the Planning Commission that the Parks Commission application
adequately addressed the criteria for approval, as well as the concerns raised by the
neighborhood.
Staff recommends approval of the request for a Physical and Environmental Constraints
Permit, upholding the decision of the Planning Commission.
Contents of Record for Ashland Planning Action 97-066
REQUEST FOR A PHYSICAL AND ENVIRONMENTAL CONSTRAINTS
PERMIT TO PLACE A STRUCTURE (SKATEBOARD PARK) WITHIN
THE FLOODPLAIN CORRIDOR LOCATED ON WATER STREET
NEAR HERSEY STREET. COMPREHENSIVE PLAN DESIGNATION:
EMPLOYMENT; ZONING: E-l; ASSESSOR'S MAP #: 39 IE 04 CD;
TAX LOT: 1201
APPLICANT: ASHLAND PARKS AND RECREATION
DEPARTMENT
Notice Map for Council Meeting 3/3/98 ........................... 1
Criteria mailed with Notice Map ...........,..................,.. 2
-- Affidavit of Mailing dated 2/11/98 ...........................,... 3
-- Mailing List .....................,.,............,........ 4-4A
Public Hearing Notice for Tidings faxed 2/9/98 ...................... 5
Memo from Ashland Parks and Recreation Commission
dated 1/30/98 .......................................... 6-8
Letter from members of Creekview Terrace
Homeowners Association dated 1/29/98 ............,........ 9-10
-- Findings mailed 1/15/98 .........................,.......... 11-14
Planning Commission Minutes dated 12/9/98 ..................... 15-17
Testimony Request Forms ................................... 18-19
Planning Dept. Staff Report .................................. 20-22
Letter from Ashland Parks dated 12/4/97 .......................,. 23
Letter from Paige Green dated 11/29/97 .......................... 24
Notice Map for Planning Commission meeting 12/9/97 ............... 25
Criteria mailed with Notice Map ................................ 26
-- Affidavit of Mailing dated 11/19/97 .............................. 27
Mailing List . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28-29
Letter from R. & G. Cavanaugh dated 11/8/97 ...................,. 30
-- Memo from Otak dated 11/22/97 .............................31-34
Planning Dept. Staff Report dated 9/9/97 ....................... 35-39
Letter from Steve Jannusch dated 9/2/97 ....,..................... 40
Memo from L. Magura, P. E. Project Manager,
Ashland Creek Restoration dated 8/27/97 ....................41-42
Notice Map for Planning Commission meeting 9/9/97 ..............,. 43
Criteria mailed with Notice Map ..............................,. 44
Affidavit of Mailing dated 8/20/97 .............................. 45
Mailing List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46-47
Letter from Ashland Christian Fellowship dated 8/4/97 .............., 48
Letter from Terttu Harker dated 7/24/97 ......................... 49
Letter from Linda Mazzu dated 7/21/97 .......................,.. 50
Letter from Terttu Harker dated 7/21/97 ......................... 51
Notice Map for Planning Commission meeting 8/4/97 ................ 52
Criteria mailed with Notice Map .............................,.. 53
Mailing List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . 54
Proposal by the Committee for Alternative Sports
in Ashland ............................................. 55
Hardey Engineering & Assoc. Inc. ............................. 56-57
Site Plan of Skateboard Park ................................... 58
Planning Application received 6/10/97 .......................... 59-60
Notice is hereby given that a PUBLIC t-' ':{ING on the following
request with respect to the ASHLAND _AND USE ORDINANCE
will be held before the ASHLAND CITY COUNCIL on March 3.
1998 at 7:00 p.m. at the ASHLAND CIVIC CENTER, 1175 East
Main Street, Ashland, Oregon.
The ordinance criteria applicable to this application are attached to this notice.
Oregon law states that failure to raise an objection concerning this application, either
in person or by letter, or failure to provide sufficient specificity to afford the decision
maker an opportunity to respond to the issue, precludes your right of appeal to the
land Use Board of Appeals (lUBA) on that issue. Failure to specify which ordinance
criterion the objection is based on also precludes your. right of appeal to lUBA on
that criterion.
A copy of the applicatic ' documents and evidence relied upon by the applicant
and applicable criteria ar~ .ailable for inspection at no cost and will be provided at
reasonable cost, if requested. A copy of the Staff Report will be available for
inspection seven days prior to the hearing and will be provided at reasonable cost, if
requested. All materials are available at the Ashland Planning Department, City Hall,
20 East Main Street, Ashland, Oregon 97520.
During the Public Hearing, the Mayor shall allow testimony from the applicant and
those in attendance concerning this request. The Mayor shall have the right to limit
the length of testimony and require that comments be restricted to the applicable
criteria. Unless there is a continuance, if a participant so requests before the
conclusion of the hearing, the record shall remain open for at least seven days after
the hearing. If you have questions or comments concerning this request, please feel
free to contact Susan Yates at the Ashland Planning Department, City Hall, at 552-
2041.
WATER STREET
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PLANNING ACTION 97-066 is a request for a Physical and Environmental Constraints
Permit to place a structure (skateboard park) within the Floodplain Corridor located on
Water Street near Hersey Street. Comprehensive Plan Designation: Employment;
Zoning: E-1; Assessor's Map #: 39 1E 04 CD; Tax Lot: 1201.
APPLICANT: Ashland Parks and Recreation Department
J
18,62 040
E. Criteria for approval. A Physical Constraints Review Permit shall be
issued by the Staff Advisor when the Applicant demonstrates the
following:
1. That the development will not cause damage or hazard to persons
or property upon or adjacent to the area of development.
2. That the applicant has considered the potential hazards that the
development may create and implemented reasonable measures
to mitigate the potential hazards caused by the development.
3. That the applicant has taken all reasonable steps to reduce the
adverse impact on the environment. Irreversible actions shall be
considered more seriously than reversible actions. The Staff
Advisor or Planning Commission shall consider the existing
development of the surrounding area, and the maximum permitted
development permitted by the Land Use Ordinance.
4. That the development is in compliance with the requirements of
this chapter and all other applicable City Ordinances and Codes.
(Ord, 2775, 1996)
::?
AFFIDAVIT OF MAILING
STATE OF OREGON
County of Jackson
The undersigned being first duly sworn states that:
1. I am employed by the City of Ashland, 20 East Main Street, Ashland,
Oregon 97520, in the Community Development Department.
2. On Februarv 11 ,1998, I caused to bemailed.byregularmail.in
a sealed envelope with postage fully prepaid, a copy of the attached notice to each
person listed on the attached mailing list at such addresses as set forth on this list
under each person's name for Planning Action # 91-066 .
~~ SlffCa/m <
Sign ture of ployee
SIGNED AND SWORN TO before me this 12 day of Februarv , 1998.
. OFFICIAL SEAL .
SONJ N AKalMAN
... . NOTARyl},JsLlC - OREGON
COMMISSION NO. !13l!163
MY COMMISSIil!l al'l1lES AIR 6. 1ll9l
tL
Notary lic for State of o~on
My Commission Expires: - & - '98,0'
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BARBARA STOUT
356 OTIS
ASHLAND OR 97520
ERICA RODEMAKER
375 B ST
ASHLAND OR 97520
o
RUEBEN DAVIS
344 E MAIN ST
ASHLAND OR 97520
"';
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Taxlet 391E~4CD 12~1
ASHLAND C7TY OF.
CITY HALL
ASHLAND OR 9752~
c
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Taxlet 391E~4CD 12~eJAvJ'1 GrccIA
ASHLAND CHRISTIAN
2~4 E HERSEY ST
ASHLAND OR 9752~
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Taxlet 379E~4CDB 100
ASHLAND CITY
CITY HALL
ASHLAND OR 9752~
c
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Taxlet 391E~4CDB 3~~
HARKER TERTTU
31 W HERSEY
ASHLAND OR 9752~
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Cr-er~x ~ (W r<ifl~~c!ffire%~lli~' '!> ~c .
WATTON MARGARET R
23 W HERSEY ST
ASHLAND OR 9752~
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HARKER T;7'RTT
31 W HERS
ASHLAND OR 97520
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33 t.. H-ovJl~A .. br
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KEN MICKELSON
PARKS DEPT
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LI NDA MAZZU
164 CRISPIN
ASHLAND OR 97520
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T a:: 1 ot ~.o.<;' 1 E04CD 80~
VOGEL CARL E/VIRGINIA L
924 BELLVIEW
ASHLAND OR,97520
Taxlot 391E~4C
ASHLAND C IT F
CITY HA
ASHLA
B~6
OR 97520
Taxlot 391E~4CDB 21210
SMALL BUSINESS ADMIN
1220 SW THIRD AVE RM 676
ATTN: LEGAL DIVISION
PORTLAND OR 972~4
Taxlot 391E~4CDB 4~12l
SCOTT ROBERT E
27 W HERSEY
ASHLAND OR 97520
Ta:dot 391E04CDB 6~12l
GINSBURG-BROWN JUDITH
630 LEONARD ST
ASHLAND OR 97520
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OR 97520
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WATTON MARGARET R
621 SPRING CREEK DR
ASHLAND DR 97520
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TaxIot 391E04CDB 1200
PESSAK ROSE INGET FBO
51 HERSEY ~3T
ASHLAND DR 97520
55 W HERSEY ST
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DH 97~.;20
TaxIot 391E04CDB 1300
RADKE WILLIAM A/MARIE W
.47 WEST HERSEY ST
AS~n_AND OR 97520
TaxIot 391E04CDB 1400
LEWIS DIWID [.~
74::: ["10RTClN ST
ASHLAND ClR 97520
TaxIot 391E04CDB 1500
STE I N GER?\LD I) T" _ , 'TEE
5:'3 W HERSEY
ASHLAND OR 97520
TaxIot 391E04CDB 1600
PESSAK ROSE INGET FBo
::.i l. HER~)E\{ ET
ASHLAND OR 97520
TaxIot 391E04CDB
RADKE WILlIAM W
47 WEST HE,F<S[:
ASHLAND DR 97520
Taxlot 391E04CDB 1800
LEWIS DIWID F~
743 i"1DRTDN S'T
ASHLAND DR 97520
Taxlot 391E04CDB 1900
VU.S I L EDW rr~ E
5066 SILVER ARROW DR
RNCHCI PLS VERDES CA 90274
Taxlot 391E04CDB 2000
WASIL EDWIN E _CI TRUSTEE
5066 SILVE' ~ROW DRIVE
RNCHO PA S VRDES CA 90274
TaxIot 391E04CDB 7.10
WASIL EDWIN E
5066 SILVER DR
RNCHO PLS CA 90274
Taxlot 391E04CDB
WASIL EDWIN 0 TRUSTEE
5066 SILV8~ ARROW DR
RNCHO PA S VRDES CA 90274
T a:., 1 D'l 391 [~04CC
DUI'10ND SUSAN
337 OAK ST
ASHLAND
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VAN AUSDALL JOHN
40 VAN NESS AVE
ASHLAND
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MICHAEL
OR 9752fZJ
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Taxlot 391E04CC 5700
VARNEY ROBERT/MARIANNE
POBOX 744
ASHLAND OR 97520
TaxIot 391E04CC 2000
SOS PLUMBING/DRAIN SERV INC
165 WATER ST
ASHLAND DR 97520
TaxIot 391E04CC 1900
HOBSON RONALD C/MARCIA JILL
102 PLEASANT VIEW
TALENT DR 97540
TaxIot 391E04CC 1800
FOLICK JOSH/BONNIE
278 HELi"1AN 2iT
ASHLAND OR 97520
Taxlot 391E04CC 100
BAGLEY GANNING CO
POBOX 30B
ASHLAND Ok 97520
NOAH SANDERSON
2458 SISKIYOU BV
ASHLAND OR 975<'
'fA
ATTENTION: JODY
LEGAL NOTICE DEPARTMENT
CLASSIFIED
PUBLIC HEARING NOTICE
NOTICE IS HEREBY GIVEN that a Public Hearing on the following items with
respect to the Ashland Land Use Ordinance will be held before the Ashland
City Council on March 3, 1998 at 7:00 pm at the Ashland Civic Center, 1175
East Main street, Ashland, Oregon. At such Public Hearing, any person is
entitled to be heard, unless the public hearing portion of the review has
been closed during a previous meeting.
Request for a Physical and Environmental Constraints Permit
to place a structure (skateboard park) within the floodplain Corridor located
on Water Street near Hersey Street.
Applicant: Ashland Parks and Recreation Department
By order of the City Recorder
Barbara Christensen
PUblish: 2/11/98
Purchase Order: 27214
F~~~D
Post-l!" Fax Note 7671
To 'JC
Co./DePU ASSt F1t=b
Phone #
Phone# ~5~ - ::2<9/.(
Fax #
Date"
Fax #
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ASHLAND PARKS AND RECREATION COMMISSION
340 so. PIONEER STREET
ASHLAND, OREGON 97520
COMMISSIONERS:
Kenneth J. Mickelsen
Director
Allen Alsing
Bob Bennett
T eri Coppedge
JoAnne Eggers
Laurie MacGraw
TEL: (541) 488-5340
FAX: (541) 488-5314
MEMORANDUM
TO:
Honorable Mayor and Members of the City Council
City of Ashland
FROM:
Laurie MacGraw, Commission Chair and Member Skateboard Committee
Teri Coppedge, Commissioner and Member Skateboard Committee
DATE:
January 30, 1998
SUBJECT:
Background information pertaining to the location of a skateboarding facility at the
Water Street Park site
August 1996. In August 1996, skateboarding enthusiasts met with Parks and Recreation
Department staff to discuss ideas for a more advanced skateboarding facility in Ashland. Staff
indicated that representatives from the group would need to make a presentation to the Ashland Parks
and Recreation Commission concerning their idea for developing a Skateboard Park. Representatives
from the skateboarding community made a presentation to the Commission at its August 27, 1996
meeting to request that the Commission consider creating an advanced skateboarding facility in
Ashland. Two Commissioners were appointed to work in committee with the Department Director
and interested citizens on the concept. The purpose of the Skateboard Committee was to bring a
recommendation back to the full Commission. See attached ponion of minutes.
Seotember 1996. Prior to the Commission meeting in September, the Skateboard Committee
met to explore the concept of establishing a Skateboard Park in Ashland. The Committee explored
not only the Water Street Park site as suggested by the citizens group but other possible sites within
the parks system. After thorough review of other sites, it was concluded that the Water Street site
was by far the best location. The Skateboard Committee made the following recommendation to the
Commission at its September meeting:
1. That until July 1997, the Commission designate the open area of Water Street Park as the
location for a Skateboard Park facility. After that date, if in the view of the Commission
sufficient progress had not been made toward the development of the skateboard park area, the
Commission would no longer reserve the site for that purpose.
2. Not to exceed $2,500, the Commission would match up to one half of the cost of architectural
fees for design of the park.
Home of Famous Lithia Park
o
Skateboard Park
Memorandum to City Council
Page 2
January 30, 1998
3. With a time line of July I, 1997, the Commission agreed to match up to $47,500 in either
labor or male rials costs for the skateboard facility. After that date. if in the opinion of the
Commission. sufficient progress had not been made toward raising the monies necessary for
development of the facility, the Conunission would no longer be conunitted to matching
funds for the project. Labor or monies would not be available from the Conunission until
the citizen skateboard group had raised the monies necessary to complete the entire project.,
See attached portion of minutes.
Amil 1997. At its April 1997 meeting, the Skateboard Committee made a presentation to the
Conunission to review its progress and the Commission made a decision to extend its original
time line for conunitmentto the project through December 1997.
The Conunission was aware that in order to build a skateboard park structure at the Water Street
Park site that a Phvsical Environmental Constraints Permit would be needed from the Planning
Department. Because the proposed skateboard park would be constructed within the flood plain
corridor, the Planning Conunission needed to hold a public hearing on the planning action.
Julv 1997. Representatives of the Creekview Terrace Homeowners' Association contacted the
Department to express their concerns that a skateboard park would be located in their
neighborhood. The Conunission placed the item on its meeting agenda for July 28, 1997 and the
Department sent letters to neighbors informing them of the agenda item and inviting them to the
meeting to express their concerns,
Members of the homeowners' association did attend the meeting expressing their opinions and
concerns. See attached portion of minutes. The Conunission took no action related to its
previous decision about the location of the skateboard facility at Water Street Park. However, it
was decided that the Skateboard Conunittee would meet with the neighbors to further discuss
their concerns.
The Skateboard Conunittee which included two Conunissioners, Department staff and skateboard
enthusiasts met twice with neighbors to listened to their concerns, opinions and questions. The
Conunittee answered their questions and spoke to their concerns. During one of the meetings the
neighbors mentioned other sites which could be used such as Triangle Park, Clay Street Park,
and the high school or middle school. Conunittee members explained that these sites had been
previously considered and outlined why those sites were not suitable or lacked the advantages of
the Water Street site. John McLaughlin from Planning and Captain Mel Clements, CAP Officer
Kevin Flynn, and Jan Janssen from the Police Department also attended the meetings.
Following the meetings, the Skateboard Conunittee believed that Water Street Park was still the
best location for the skateboard facility provided that it would not have an adverse affect on
flooding. The Conunission decided that it would wait until Otak,Inc. had completed its flood
model and could assess the possible impact which the proposed facility might have during a
flood.
A8: MISC\MEMOS.98
'1
Skateboard Park
Memorandum to City Council
Page 2
January 30, 1998
November 1997. Otak's report related to the skateboard facility was completed in time for the
Commission's November 17, 1997 meeting. A letter was distributed to residents in the
neighborhood to inform them that the item would be on the agenda and that they could obtain a
copy of the report prior to the meeting if they chose to do so.
During the November meeting, Commissioners discussed the Otak report which indicated that
constructing the proposed skateboard facility at Water Street Park would not have an adverse
affect on the hydraulics of Ashland Creek. No neighbors attended the meeting.
As the Skateboard Committee still recommended the Water Street site following its meetings with
the neighbors and the Otak report indicated that the facility would have no adverse affect on
flooding, the Commission authorized staff to move forward to obtain the appropriate permits
from the Planning Department. In December the Planning Commission approved the planning
action granting permission to construct the skateboard facility at Water Street Park.
Comment
We understand that residents near Water Street Park would like to have been brought into the
discussion much earlier. As Commissioners, we also believe that it would have been preferable
to have had them involved when the project was first being discussed. However, we do not
believe that they have been cut out of the decision making process. Once their concerns were
brought to the Commission, those concerns were heard and addressed. It is accurate that the
Commission did not alter its decision after hearing their concerns, Simply stated, the
Commission and neighbors disagree on the point of whether or not the Water Street Park site is a
suitable location for a skateboard facility.
The Commission strongly supports the Skateboard Park project. The facility will greatly enhance
the recreational opportunity offered to many of Ashland young people, The Water Street site is
the best and most suitable location for this facility in our parks system.
AS: MISC\MEMOS.98
g
JAN 2 9 1998
Ashland City Council
20 East Main Street
Ashland, OR 97520
January 29,1998
Dear City Council Members,
We appeal the location of the Skateboard Park on the park land next to the Recycling
Center at Hersey and Water Streets.
The park at this location is part ofthe flooding of Hersey Street. During the flooding last
year Hersey St. was closed for weeks due to flooding. Much if this was due to the LID
. that paved Hersey St. in years past, and prevented the:: water from returning to the creek
after it had flowed from out of the creek, or down Water and Hersey Streets. Originally
there were berms that directed the water down Hersey St., off private property, and into
the cuts that lead down to the creek. The paving made this all one level with no breaks for
the water to reenter the creek except by flowing over curbs and private property on both
sides of the creek. When entering our homes before the paving, cars had to be careful
driving over the berms since the bottom of the car would hit the berm ifnot careful Now
there is much less build up and the curb is on the old berm. There is no way for water from
Water Street to get to the creek. The sewers on Hersey Street are 100 feet from the creek
and there is no break in the curb for the water to get back to the creek
Now the Skateboard Park will be another civic improvement, no doubt at a cost to us, to
be sure that water will inundate our property the next time we have a 100 year flood in 5
or 10 years.
While we are told that the park has been in planning for 3 years now, we were never
informed by the City, the Parks Commission or the Skateboard backers that park was to
be in our front yard. We found out in the Tidings in July announcing that coustruction was
to begin on the Park at Water and Hersey in a few weeks. Contacting the City, we were
told time for all appeals had past, everyone had been informed on a timely basis, and there
was nothing we could do. We pointed out that our Homeowners association, and the
Ashland Fellowship Church had not received notification as required by law, but the
notices were returned to the City where they sat on a worker's desk since the worker's job
was to send them out once and not to see they were delivered. We were given a chance at
one meeting of the Parks Commission to talk about this, but we were given a cool
reception, and told no fina1 decision had been made and a vote was still to be taken, but
clearly we were not people whom they wanted to see. We attended a meeting on the rules
of the Park which dealt with how the park was to be run, not where it should be.. Finally
when a new Hydiologist report on the Park was made to the Parks Commission, the
Commission accepted the report and sent it on to the Planning Commission, but Parks
Commission did not vote on it because "we decided on this last January. "
9
We voiced our concerns at the Planning Commission in December, but it passed the
Planning Commission also since we cannot talk to the opposition to the location of park
but to the water problems.
We feel that the Parks and Rec Commission did everything to cut us out of the decision
process, did not inform us or hear any of our concerns until the Skateboard Park location
decision was made, and no matter what we did after that, we were not heard since the
decision was already made. .
Thank you for hearing our appeal.
~~
William A, Radke
~~
Marie W. Radke
T~~
Terttu Harker
Members
Creekview Terrace Homeowners Association
31 West Hersey Street
Ashland, OR 97520
CITY OF ASHLAND
PAID
JAN 2 9 1998
o CASH j!f CHECK
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C IT Y
o F
ASHLAND
C I T Y
HAL L
ASHLAND,OREGON97520
January 15, 1998
RE: Planning Action # 97-066
Dear Ashland Parks & Recreation Department:
At its meeting of December 9, 1997, the Ashland Planning Commission approved
your request for a Physical & Environmental Constraints Permit for the property
located on Water Street near Hersey Street -- Assessor's Map # 39 1 E 4CD, Tax
Lot(s) 1201.
The Findings, Conclusions and Orders document, adopted at the January 13, 1998
meeting, is enclosed.
Please note the fOllowinE:~ems:
1. A final map prepared by a registered surveyor must be submitted within one
year of the date of preliminary approval; otherwise, approval becomes
invalid.
2. A final plan must be submitted within 18 months of the date of preliminary
approval; otherwise, approval becomes invalid.
(f)
There is a 15 day appeal period which must elapse before a building permit
may be issued.
~ All of the conditions imposed by the Planning Commission must be fully met
C/ before an occupancy permit may be issued.
Qplanning Commission approval is valid for a period of one year only, after
which time a new application would have to be submitted.
Please feel free to call me at 488-5305 if you have any questions.
1j"
Bill Molnar
Senior Planner
cc: Property Owner, People Who Testified, People Who Submitted Letters
II
BEFORE THE PLANNING COMMISSION
January 13, 1998
IN THE MATTER OF PLANNING ACTION #97-066, REQUEST FOR A )
PHYSICAL AND ENVIRONMENTAL CONSTRAINTS PERMIT TO PLACE A)
STRUCTURE (SKATEBOARD PARK) WITHIN THE FLOODPLAIN )
CORRIDOR LOCATED ON WATER STREET NEAR HERSEY STREET. )
)
APPLICANT: ASHLAND PARKS AND RECREATION DEPARTMENT )
)
FINDINGS,
CONCLUSIONS
AND ORDERS
--------------------------------------------------------
RECITALS:
1) Tax lot 1201 of 391E 4CD is located adjacent to Ashland Creek off of
Water Street and south of Hersey Street and is zoned E-1; Employment.
2) The applicant is requesting approval for the installation of a
skateboard park within the ashland Creek floodplain corridor. Site
improvements are outlined on the plans and in the record and are on file
at the Department of Community Development.
3) The criteria for approval of a Physical Constraints Review permit
are described in 18.62 and follows:
1) That the development will not cause damage or hazard to persons or
property upon or adjacent to the area of development.
2) That the applicant has considered the potential hazards that the
development may create and implemented reasonable measures to mitigate
the potential hazards caused by the development.
3) That the applicant has taken all reasonable steps to reduce the
adverse impact on the environment. Irreversible actions shall be
considered more seriously tha t reversible actions. The Staff Advisor or
Planning Commission shall consider .the existing development of the
surrounding are, and the maximum permitted development permitted by the
Land Use Ordinance.
4) That the development is in compliance with the requirements of the
chapter and all other applicable City Ordinances and Codes.
4) The Planning Commission, following proper public notice, held a
Public Hearing on December 9, 1997, at which time testimony was received
and exhibits were presented. The Planning Commission approved the
application subject to conditions pertaining to the appropriate
development of the site.
Now, therefore, The Planning Commission of the City of Ashland
finds, concludes and recommends as follows:
SECTION 1. EXHIBITS
,;z
For the purposes of reference to these Findings, the attached index
of exhibits, data, and testimony will be used.
Staff Exhibits lettered with an "S"
Proponent's Exhibits, lettered with a "P"
Opponent's Exhibits, lettered with an "0"
Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an
IIMlI
SECTION 2. CONCLUSORY FINDINGS
2.1 The Planning Commission finds that it has received all
information necessary to make a decision based on the Staff
Report, public hearing testimony and the exhibits received.
2.2 The Planning Commission finds that the proposal for the
installation of a skateboard park within the Ashland Creek
Floodplain Corridor meets all criteria for approval described in
the Physical and Environmental Constraints chapter 18.62.
2.3 The Commission finds that the new study (October 22, 1997)
has evaluated the effects of the skateboard park on the water
surface elevations within Ashland Creek, and has concluded that the
facility will not adversely effect future flooding conditions.
Specifically, the report states:
".. .it is concluded that the construction of the proposed
skateboard park will not adversely affect the hydraulics of Ashland
Creek. The O. Ol-foot increase in water surface elevation calculated
by modeling the skateboarding park is not significant. The proposed
skateboard park does not impact wa ter surface eleva tions because
there is no effective conveyance of flow in the left overbank area
(location of proposed skateboard park). All of the effective flow
in this reach is conveyed in the channel and right overbank area,
which is lower in elevation than the left bank. Modifications in
the left overbank area (vicini ty of proposed ska teboard park)
upstream of Hersey Street will not impact the conveyance of Ashland
Creek. "
The results of the computer modeling program indicate that the
placement of the skateboard park at this location will result in a
one-tenth of an inch height increase of water during a 100-year
flood event. The Commission finds that such an impact is
insignificant.
Consequently, the Commission finds that the application has
adequately addressed potential hazards that the skate park may
create, and the recommended measures to mitigate the potential
hazard have been included in the conditions for approval.
/3
SECTION 3. DECISION
3.1 Based on the record of the Public Hearing on this matter, the
Planning Commission concludes that the proposal for the installation of
a skateboard park within the Ashland Creek Floodplain Corridor is
supported by evidence contained within the record.
Therefore, based on our overall conclusions, and upon the proposal being
subject to each of the following conditions, we approve Planning Action
#97-066. Further, if anyone or more of the conditions below are found
to be invalid, for any reason whatsoever, then Planning Action #97-066
is denied. The following are the conditions and they are attached to the
approval:
1) That all proposals of the applicant be conditions of approval
unless otherwise modified below.
2) That the final grading plan indicate that there be no net fill in
the floodplain area:
3) That conveyance paths for the return of overbank flooding to
Ashland Creek be indicated in the site grading plan so that flood water
does not become trapped behind berms or other park design features.
4) That understory vegetation associated with the drainage way
environment and floodplain, and outside the footprint of the skatepark
structure, be retained to the greatest extent possible in order to
protect existing stream and habitat quality. Understory materials may be
replaced with like horticultural varieties of plant species when
approved by the Ashland Planning Department in conjunction with those
species identified by Oregon Department of Fish and Wildlife.
5) That a drainage plan for the site be reviewed and approved by the
Engineering Department and Building Division prior to the issuance of a
building permit for the structure. Outflow points to Ashland Creek shall
be at channel bottom elevation and rock armored to prevent bank and
channel erosion.
1- 13.1>5
Date
/'1
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
DECEMBER 9, 1997
CALL TO ORDER
The meeting was called to order by Chairperson Barbara Jarvis at 7:05 p.rn. Other Commissioners
present were Gardiner, Hearn, Bass, Howe, Morris, Arm~age, Briggs, and new Commissioner Russ
Chapman. Staff present were Mclaughlin, Molnar, Knox and Yates.
APPROVAL OF MINUTES AND FINDINGS
November 12. t997 - Hearinas Board
Armitage moved to approve the Minutes and Findings of the November 12, 1997 Hearings Board. Bass
seconded and they were approved.
November 12. 1997 - Reoular Meetina
Hearn asked to amend the Findings (PA97-087 - Rob Cain), #4., a ten foot wide easement is referenced
twice and is confusing. Staff said there are two different paths and wording "in add~ion" can be added
to clarify. Howe said #11. should say adding "exterior" rock face. Howe moved to approve the Minutes
and Findings as amended. Bass seconded and everyone favored. .
PUBUC FORUM
No one came forth to speak.
TYPE II PLANNING ACTION
PLANNING ACTION 97-066
REQUEST FOR A PHYSICAL AND ENVIRONMENTAL CONSTRAINTS PERMIT TO PLACE A
STRUCTURE AND SKATEBOARD PARK WITHIN THE FLOODPLAIN CORRIDOR LOCATED ON WATER
STREET NEAR HERSEY STREET.
APPLICANT: ASHLAND PARKS AND RECREATION DEPT.
S~e Vls~s and Ex Parte Contacts
S~e vls~s were made by all.
STAFF REPORT
Mclaughlin read the criteria for approval. The request is to construct a skateboard park in the floodplain
corridor along Water Street. Under the City's mapping system, the corridor is wider than what FEMA
has Identified as a floodplain. In the City's studies which have included reviewing historic information, air
photos during flood events, and using physical contours of the land, has resulted in a broader range
approach thus Identifying a wider floodplain corridor. Everything from Water Street toward the creek is
included w~hin that corridor. The recycle area and the rest of the parktand area is included in that
floodplain corridor.
Because the skateboard park is included In the area, ~ .falls under the Physical and Environmental
Constraints perm~. Had this land not been w~hin the floodplain corridor, ~ would be a public park under
the jurisdiction of the Parks Commission to develop in accordance w~h parks standards. Instead, there
is a land use process that requires review for ~s impact on flooding. The Commission is reviewing
IS-
whether the skateboard park as it is designed, is in compliance with the standards outlined in the
ordinance.
Staff has relied on the information gathered by engineers. Two separate analyses have been done, one
initially by Hardey Engineering, determined that based on information from an earlier FEMA model that
was done with the floodplain corridor, there was not a problem with construction of the skateboard park.
Another review was done by OTAK Engineering who developed a new model for the creek, determining
what a 100 year flood flow would do to the creek. A few months ago, there was a concern raised by
their project engineer with the design of the skateboard park as to whether it was appropriate as
proposed. OTAK included in their model the elevations, contour changes and slope changes associated
with cuts and fills and determined it raised the 100 year fiood elevations 1/100 of a foot. Further
analysis showed, in the recommendation from OT AK that the Hersey Street bridge should be replaced
with a larger bridge to allow a 100 year flood to go underneath it. Should that happen, the impact of the
skateboard park would be positive on the 100 year flood level because there is less fill than cut in the
creation of the skateboard park so it helps in lowering the 100 year flood elevation, should the bridge be
improved. Based on the information submitted by the engineers, Staff would recommend approval of
the Physical and Environmental Constraints permit for the skateboard park at this location.
Barbara Jarvis introduced the newest Planning Commissioner, Russ Chapman.
Briggs wondered where the restrooms would be located. Mclaughlin said they would be as far away
from thecreek as possible. Restrooms require only standard construction and would not be a habitable
structure.
Briggs thought it would be appropriate to have a pay phone on-site.
PUBLIC HEARING
TERI COPPEDGE, 2927 Barbara Street, Chair of the Ashland Parks Commission, said they have been
working on this project for over two years and feel this site is appropriate for a skateboard park The
Commission is firmly behind the skateboard park and would like to move forward with it. Coppedge
said other sites were considered.
NOAH SANDERSON had made and showed the Commissioners a model of the park.
Armitage said that during a flood this area would obviously hold some water Mclaughlin said Hersey
Street functions as a dam and water backs up so it would not matter if it holds water or not. Coppedge
said a drainage. system has been designed into the park.
Hearn wondered about erosion control measures on the stream bank Coppedge said the bank is
heavily armored with rock and blackberries. None of the engineers said anything needed to be done
with the streambank. Mclaughlin said in trying to anticipate any erosion, a Condition 4 has been added
which will try to maintain what is there.
KATHLEEN BOROVOC, 131 Helman Street, said kids go to the skateboard park to skate; they don't run
up and down the banks.
Individuals against the proposal but not wishing to testify:
TERTTU HARKER, 31 W. Hersey
2
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
DECEMBER 9, 1997
/G
MARIE RADKE, 47 W. Hersey
BILL RADKE, 47 W. Hersey, stated he is opposed to the project. He did not feel proper notification had
been given. He had flood damage during the January 1997 flood, mostly from overflow of the bridge on
Hersey Street.
STEVE JANNUSCH, 336 Mowetza Drive, representing Ashland Christian Fellowship, said they are not in
opposition but are hopeful the Planning Commission could send a recommendation to the Parks
Commission limiting the hours of operation during the church's
Sunday morning services. He would hope there would be ample screened trash receptacles. He
concurred with the Condition recommending stabilization of the landscaping.
COMMISSIONERS DISCUSSION AND MOTION
Briggs recommended the Parks Commission ask for volunteers to help in the construction of the
skateboard park in order keep costs down.
Hearn moved to approve the application with the attached Conditions. Bass seconded the motion.
Armitage expressed concern with the public review process held by the Parks Commission.
Morris said on the one hand this is a park but on the other hand, is it the paving over of a riparian area?
Is that something that is commonly done? It is in the floodplain and will it be an impervious surface? Is
that acceptable outside the Parks Department? Mclaughlin said that it is acceptable. For example, the
land across the creek (the church) the whole parking lot is within the corridor. Mclaughlin said parking
lots are pretty good things to put in floodplain corridors. In the case of Ashland Christian Fellowship, if
the application were to come forward today, the building would be located nearer Oak Street and the
parking lot would be in the floodplain with an appropriate percentage of landscaping. The skateboard
park also meets the 15 percent requirement for landscaping.
The motion carried with Morris voting "no".
TYPE III PLANNING ACTION
PLANNING ACTION 97-091
REQUEST FOR A ZONE CHANGE FROM A HIGH DENSITY MUTLI-FAMILY RESIDENTIAL (R-3) TO
EMPLOYMENT (E-1) AT B STREET AND MOUNTAIN AVENUE.
APPLICANT: CITY OF ASHLAND
Site Visits and Ex Parte Contacts
Site visits were made by all. Jarvis saw some big pipes laying around and it was not impressive.
STAFF REPORT
In September, 1997 a hearing was held and the request for a zone change was denied by the Planning
Commission. Staff asked for a reconsideration of that decision and the Planning Commission granted it.
Mclaughlin said additional information has been provided and most of it is contained in the Staff Report.
3
ASHLAND PLANNING COMMISSION
REGULAR MEEnNG
MINUTES
DECEMBER 9, 1997
17
TESTIMONY REQUEST
If you wish to provide evidence, please indicate if you are in favor of or
opposed to the proposal.
If you are in favor of the proposal, your evidence should show that the
approval criteria is satisfied by the facts you are providing.
If you are an opponent, your testimony should show that the applicant has
not introduced evidence which satisfies all the approval criteria or your
testimony rebuts the applicant's testimony by showing the facts relied upon
are incorrect.
NAME )~
ADDRESS 41
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PLANNING ACTION # -.31- 0 ~~
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I am in favor of the proposal.
-.y I am against the the proposal.
I wish to give oral testimony.
J- I do not wish to give oral testimony.
I do not wish to give oral testimony, but wish to make the following comments:
~ ~~ C~, -.:U.vl~
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THIS FORM TO A STAFF PERSON AT T
IS'
TESTIMONY REQUEST
If you wish to provide evidence, please indicate if you are in favor of or
opposed to the proposal.
If you are in favor of the proposal, your evidence should show that the
approval criteria is satisfied by the facts you are providing.
If you are an opponent, your testimony should show that the applicant has
not introduced evidence which satisfies all the approval criteria or your
testimony rebuts the applicant's testimony by showing the facts relied upon
are incorrect.
II
NAME i;(;/V~/ ~
ADDRESS :? / hi, ;fte/~ .It
PLANNING ACTION # '17A)<:-,6
I am in favor of the proposal.
// I am against the the proposal.
I wish to give oral testimony.
v I do not wish to give oral testimony.
I do not wish to give oral testimony, but wish to make the following comments:
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PLEASE GIVE THIS FORM TO A STAFF PERSON AT THE HEAD TABLE.
If
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
Addendum
December 9, 1997
PLANNING ACTION: 97-066
APPLICANT: AsWand Parks Department
LOCATION: Southwest comer of the Hersey and Water Street intersection
ZONE DESIGNATION: E-l
COMPREHENSIVE PLAN DESIGNATION: Employment
ORDINANCE REFERENCE:
18.62
Physical & Environmental Constraints
REQUEST: To construct a non-habitable structure, a skate park, within the AsWand
Creek Floodplain Corridor.
I. Relevant Facts
1) Detailed Description of the Site and Proposal:
Please refer to initial Staff Report (September 9, 1997).
II. Additional Information
The public hearing scheduled on September 9, 1997 before the Commission was
postponed in order to re-evaluate potential impacts of the structure on flood
waters during a loo-year flood event. Information regarding site planning, location
and design of the skate park facility was plugged into the computer model
developed as part of the post flood study of AsWand Creek corridor and Winburn
Way bridge crossing.
A summary of the modelling results starts on page 2 of the new report (dated
October 22, 1997). Specifically, the report states:
"...it is concluded that the construction of the proposed skateboard park will
not adversely affect the hydraulics of Ashland Creek. The O. Ol-foot increase in
water surface elevation calculated by modeling the skateboarding park is not
significant. The proposed skateboard park does not impact water surface
elevations because there is no effective conveyance of flow in the left overbank
area (location of proposed skateboard park). All of the effective flow in this
reach is conveyed in the channel and right overbank area, which is lower in
:20
elevation than the left bank. Modifications in the left overbank area (vicinity
of proposed skateboard park) upstream of Hersey Street will not impact the
conveyance of Ashland Creek. ..
The results of the computer modeling program indicate that the placement of the
skateboard park at this location will result in a one-tenth of an inch height
increase of water during a lOO-year flood event. Such an impact is insignificant.
The report did recommend that there be no net fill in the floodplain as part of
the construction of the facility. In addition, the final site/landscaping plan should
maintain adequate paths to allow the return of overbank flooding to AsWand
Creek. Since the report recognizes that the proposed design involves no net fill
and provides wide conveyance paths for overbank flooding to return to the creek,
Staff has included these recommendations as conditions of approval.
IV. Conclusions and Recommendations
The new study (October 22, 1997) has evaluated the effects of the skateboard
park on the water surface elevations within AsWand Creek, and concludes that the
facility will not adversely effect future flooding conditions. Consequently, it is
Staff's opinion that the application has adequately addressed potential hazards
that the skate park may create, and the recommended measures to mitigate the
potential hazard have been included in the conditions below.
Therefore, Staff recommends approval of the application with the following
attached conditions:
I) That all proposals of the applicant be conditions of approval unless
otherwise modified below.
2) That the final grading plan indicate that there be no net fill in the
floodplain area.
3) That conveyance paths for the return of overbank flooding to AsWand
Creek be indicated in the site grading plan so that flood water does not become
trapped behind berms or other park design features.
4) That understory vegetation associated with the drainage way environment
and floodplain, and outside the footprint of the skatepark structure, be retained to
the greatest extent possible in order to protect existing stream and habitat quality.
Understory materials may be replaced with like horticultural varieties of plant
PA97-066
Ashland Parks Department
Ashland Planning Department -- Staff Report
December 9, 1997
Page 2
:2/
species when approved by the Ashland Planning Department in conjunction with
those species identified by Oregon Department of Fish and Wildlife.
5) That a drainage plan for the site be reviewed and approved by the
Engineering Department and Building Division prior to the issuance of a building
permit for the structure. Outflow points to Ashland Creek shall be at channel
bottom elevation and rock armored to prevent bank and channel erosion.
PA97-066
Ashland Parks Department
Ashland Planning Department -- Staff Report
December 9, 1997
Page 3
~..z.
ASHLAND PAS XS AND RECREATION %OMMISSION
340 SO. PIONEER STREET ASHLAND,OREGON 97520
COMMISSIONERS: •°" ° •' Kenneth J. Mickelsen
Director
Allen Alsing
Bob Bennett
Teri Coppedge T,
JoAnne Eggers ` - TEL.:(541)488-5340
Laurie MacGraw •'.,O4E60a.•' FAX:(541)488-5314
December 4, 1997
Planning Commission
City of Ashland
City Hall
Ashland, Oregon 97520
Dear Commissioners:
The Ashland Parks and Recreation Commission is the applicant for obtaining a physical and
environmental constraints permit to place a skateboard facility within the floodplain corridor.
The Commission has approved Water Street Park, a dedicate park site, for the location of the
facility pending obtaining the necessary permits from the Planning Department. The
Commission has also developed specific rules and regulation pertaining to the use of the
facility.
Meetings were held with interested neighbors in the area to discuss any concerns which they
might have related to the skateboard facility.
Sincerely,
.
Kenneth J. Mi ke sen, Director
Ashland Parks and Recreation Department
AB:MISM LETTEBS.97
Home of Famous Lithia Park �3
November 29, 1997
t, 2 1997 [
Dear Mayor Golden, and City Planning Commission, L —
�:...�_.------------
In regards to the proposed skate board park planned for construction on the
corner of Hersey and Water Streets, I would like to express my concerns. I am heartily
in favor of such a facility being built in Ashland to accommodate the sport of skate
boarding, especially with all the new regulations. It is definitely needed.
I wonder if the Commission has considered the traffic risk factors affecting the
Hersey/Water St, location. As a parent of a skater, I am concerned about the great
possibility of skater/vehicle accidents. This needs to be considered.
1. All the roads leading to the proposed skate park are downhill grades. I
foresee skaters taking advantage of that on their way to the skate park. The accesses
from Oak and Helman on both Van Ness and Hersey present opportunities to gather
speed on the way to the skate park increasing the risk of encountering autos.
2. The tunnel under the railroad track is dangerous enough for drivers as it is,
being a single lane with blind egress on both sides. Dozens of kids on skateboards
daily will be a lethal addition. I fear that the tunnel will pose a great but tragic appeal to
skaters blitzing down Water St to "shoot the tunnel".
3. There is a rather large amount of traffic in that area from the church, and the
recycle depot. When the train goes by, dozens of vehicles use the tunnel. Parsons
Pine receives numerous truck deliveries each day. Additionally, now that Mountain
Ave is paved, the cross-town traffic along Hersey has greatly increased. The potential
for disaster is large, and increasing.
I would like to suggest to the Mayor and the Commission to consider locating
the skate park nearer the High School, Middle School and College, where many
skaters already spend much of their days, rather than in an obscure patch of land in
the middle of an industrial/residential district. I recently visited Huntington Beach
California where the city owns two skate facilities. Both are near or on the high
schools. Drivers are accustomed to being on the lookout for student pedestrians in
school zones. There is much city owned park and school property in Ashland that
would accommodate a skate board facility beautifully.
I would also like to mention that building on the Water St. location limits future
expansion of the recycling depot. It is important that we reserve that adjoining property
as more resources become recyclable.
Thank you.
paq
Paige Green
U
Notice is hereby given that a PUBLIC HE .NG on the following A copy of the application 'ocuments and evidence relied upon by the applicant
request with respect to the ASHLAND LAND USE ORDINANCE and applicable criteria are..,.table for inspection at no cost and will be provided at
reasonable cost, if requested. A copy of the Staff Report will be available for
will be held before the ASHLAND PLANNING COMMISSION on inspection seven days prior to the hearing and will be provided at reasonable cost,if
December 9, 1997 at 7:00 p.m. at the ASHLAND CIVIC CENTER, requested. All materials are available at the Ashland Planning Department,City Hall,
1175 East Main Street, Ashland, Oregon. 20 East Main Street,Ashland, Oregon 97520.
The ordinance criteria applicable to this application are attached to this notice. During the Public Hearing, the Chair shall allow testimony from the applicant and
Oregon lawstatesthat failure to raise an objection concerning this application,either those in attendance concerning this request. The Chair shall have the right to limit
in person or by letter,or failure to provide sufficient specificity to afford the decision the length of testimony and require that comments be restricted to the applicable
maker an opportunity to respond to the issue,precludes your right of appeal to the criteria. Unless there is a continuance, if a participant so requests before the
Land Use Board of Appeals(LUBA)on that issue. Failure to specify which ordinance conclusion of the hearing,the record shall remain open for at least seven days after
criterion the objection is based on also precludes your right of appeal to LUBA on the hearing. If you have questions or comments concerning this request,please feel
that criterion. free to contact Susan Yates at the Ashland Planning Department,City Hall,at 488-
5305.
WATER STREET
_r_L1 LE I_,J -I-_1 i I .a I ! . ! - 1 l _i .. l l l 1.-1_ 11_Ll_:, I .
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*O V C' IN
PLANNING ACTION 97-066 is a request for a Physical and Environmental Constraints
Permit to place a structure (skateboard park) within the Floodplain Corridor located on
Water Street near Hersey Street. Comprehensive Plan Designation: Employment;
Zoning: E-1; Assessor's Map #: 39 1E 04 CD; Tax Lot: 1201.
APPLICANT: Ashland Parks and Recreation Department
a�
18.62.040
E. Criteria for approval. A Physical Constraints Review Permit shall be
issued by the Staff Advisor when the Applicant demonstrates the
following:
1. That the development will not cause damage or hazard to persons
or property upon or adjacent to the area of development.
2. That the applicant has considered the potential hazards that the
development may create and implemented reasonable measures
to mitigate the potential hazards caused by the development.
3. That the applicant has taken all reasonable steps to reduce the
adverse impact on the environment. Irreversible actions shall be
considered more seriously than reversible actions. The Staff
Advisor or Planning Commission shall consider the existing
development of the surrounding area, and the maximum permitted
development permitted by the Land Use Ordinance.
4. That the development is in compliance with the requirements of
this chapter and all other applicable City Ordinances and Codes.
(Ord. 2775, 1996)
AFFIDAVIT OF MAILING
STATE OF OREGON
County of Jackson )
The undersigned being first duly sworn states that:
1 . I am employed by the City of Ashland, 20 East Main Street, Ashland,
Oregon 97520, in the Community Development Department.
2. On November 19 , 1997, 1 caused to be mailed, by regular mail,
in a sealed envelope with postage fully prepaid, a copy of the attached notice to
each person listed on the attached mailing list at such addresses as set forth on
this list under each person's name for Planning Action # 97-066 .
�ihr� a.t
Signa ure of Employee
SIGNED AND SWORN TO before me this 19 day of November , 1997.
OFFICIAL SEAL
SOMJA b AKERAIAN
'� NOTARY PUPUC - OREGON
Notary P lic for State of OrogOn
COheMISS10N NO. Q32183 My Commission Expires: c� i
^� t5Y COftii"�iilN IXPIAES PAL& 1�
Taxlot 391E04CDB Taxi DB 1000
WATTON MARGARET R GIHS N JUDlTH
621 SPRING CREEK DR 630 EON 5T
ASHLAND OR 97520 ASHLAND� OR 97520
/
` Taxlot 391E04CDB 1100 Taxlot 391E04CD9 1200
�
STEIN GERALD A TRUSTEE PESSAK ROSE INGET FBO
55 W HERSEY ST 51 MERSEY ST
ASHLAND OR 97520 ASHLAND OR 97520
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- Taxlot 3?1E04CDB 1300 Taxlot 391E04CDD 1400
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CADKE WILLIAM A/MARIE W LEWIS DAVID R
1234 MICKERSnN CT 743 MORTON ST
SAN JOSE CA 75127 ASHLAND OR 97520
Taxlot � ' ^E0 CD 1500 Taxlot
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9 1EmT
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@ 1600
STEIN G RUSTEE PESSAK O FBO
SE W HE y/ T 51 HER /
ASHLAND OR 97520 ASHLAND OR
77520
Taxlo 700 Taxlot 4CO 1800
+
RADKE W MARIE W LEWIS
1234 HIC N CT 743 MORTON
SAN JOSE // CA �5127 AS��LA OR 97520
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Taxlot 391E04CD@ 1900 Taylot 391EO45PB 2000
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WASIL EDWIN E WASIL I CO TRUSTEE
5066 SILVER ARROW DR 5066 A�ROW DRIVE
RNCHO PLS VERDE3 CA 90274 RNCHD 14LOS VRDEG CA 90274
/
Taxlot CD 2100 Taxlot 2200
WASIL ED WASIL EDWINVE O TRUSTEE
5066 SIL RRnW DR 5066 SILVPr, ARROW DR
RNCHn PLr/�ERDES CA 90274 RNCHO PA�OS VRDES CA 90274
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Taxlot 391E04CC 5801, Taxlot 391E04CC 5800
DUMOND SUSAN
VAN AUSDALL JOHN MICHAEL-
337 OAK ST 40 VAN NESS AVE
ASHLAND OR 97520 ASHLAND OR 97520
Taxlot 391E04CC 5700 Taxlot 391E04CC 2000
VARNEY ROBERT/MARIANNE SOS PLUMBING/DRAIN S[RV INC
F O BOX 744 165 WATER ST
ASHLAND OR 97520 ASHLAND OR 97520
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Taxlot 391E04CC 1900 Taxlot 391E04CC 1800
MO@5ON RONALD C/MARCIA JILL FOLICK JOSH/BONNIE
102 PLEASANT VIEW 279 HELMAN ST
TALENT OR 97540 ASHLAND OR 97520
Taxlot 391E04CC 100
BAGLEY CANNING CO v
P O BOX 308
LINDA MAllU BARBARA STOUT
164 CRISPIN 356 OTIS
ASHLAND OR 97520 ASHLAND OR 97520
RUEBEN DAVIS ERICA RADEMAKER
344 E MAIN ST 375 B ST
ASHLAND OR 97520 ASHLAND OR 97520
NOAH SANDERSON L
2458 OU BV
ASHLAND ND OR OR 97520
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f6i:;lot: :._ ':LEE"4L_Ll _4i1 fa ;lot .::''1EE14f_;1:> d ;E?
ASHLAND i:IT''r f VOGEL CARL E/VIRGINIA L.
CITY HALL_ 924 BELL.'J:[EPJ
ASHLAND OR 7::520 ASHLAND OR 97520
Tax l ot. 3 1 E04C:D 1.200 Tax I of -i'- I E04"D ctrl c,
ASHLAND CHRISTIAI',l ASHLAND CITY . -
204 E HERSEY FL CITY LlAI.._L._
Asti-n...r,rai5 L'Ei ;..,.:;,:, A..,En_..AraL OR 9752G;,
Taxlof 3PIE04CDB 00 Taw,lof 391E°_OACDB 20E1
ASHLAND CITY 0 - _MALL BUSINESS ADMIN
CITY HAL_L_. 1_220 SW THIRD AVE RM 676,
ASHLAND OR 97520 ATTN: L..EGAiL. DIVISION
-
PORTLAND OR 972 0ZI
la.xIot 391E04CO 300 Ta.xlof 391E04CDB 401.)
HARKER 'TERTTU SCOTT ROBERT la
31 W HERS2Y 27 W HEiSRSEY I
ASHLAND OR ."S20 ASHLAND OR -"-20
T...:; l ot. 391E04CUB Taulot : 1 EEG51L'DB 600
W:ATTON MARGARET R GINSBURG-BROWN JUDITH
W HER :EY ST 630 LEONARD ST
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Asst-u..A�rm L.]E; , ..._..E:, fj s1-IL_F;rd.r..i ,.J E2 .7520
Taxiot 391E04CDB 700 Taxlot 391EOACDB 800
HARKER I C RI l LI SCOTI ROPEAT E ^ oil
1. N HER EY W HE I1
E' `//
ASHLAND AND D1 17520 r1SHLA OF 97520
November 8, 1997 NOY 1 2 1997
Ashland Parks Commission
Ashland Planning Commission
Greetings:
Today's Daily Tidings reports that the decision to destroy a lovely little park by
covering it with a concrete skateboard playground is moving ahead inexorably, like a
runaway bulldozer---a most appropriate metaphor, when you stop to think about it,
which we wish you would.
That gem of a park should be cherished, maintained, enhanced, instead of
being vandalized. It is not simply a question of the skateboarders being "good
neighbors," although one may reasonably doubt that the habitues of the place will
indeed be able to enjoy themselves without noise and unseemly displays. Rather, it is
a matter of a pile of concrete that is going to be sitting there, day after day, a lumpish
reminder of the peaceful and pleasing greensward that once was there. It will be a
monument to callousness and shortsightedness, and certainly not something of which
a parks commission should be proud. Too bad.
Sincer"ty,
Ge
Rag a rald Ovgg"�h
cc: Mayor Golden and City Council Members
Daily Tidings
30
M e m o r a n d u m
r
To: Ken Mickelsen, Ashland Parks and Rec Dept
John Maclaughlin, Planning Director
`Q(yQVRf
C. N Y f oones Ferry Rd. Front: Ben Higgins, Larry Magura
y�g352 ego, OR 97035
Q o ( )635-3618 Copies: Steve Blanton, Project File
AVG0 9a 503 635-5395
��' ?tea Date: October 22, 1997
R. Ai.
N
JESSE Skateboard Park near Hersey Street—Ashland
06/30 9 Creek Restoration Project, Otak Project No.
p�FEg' L7844.W04
The City of Ashland Parks and Recreation Department is proposing to construct a
skateboard park on the upstream side of the Hersey Street crossing of Ashland Creek
(Figure 1). The Parks and Recreation Department has requested a study be made of the
effects this facility will have on the water surface elevations within Ashland Creek. Three
hydraulic models were prepared and evaluated using the U.S. Army Corps of Engineers
HEC-RAS computer model as part of the study for the Parks and Recreation Department:
• Existing Conditions: Contains detailed topographic data(ref: 1" = 10' drawing by
Swain Surveying, Inc., November 8, 1996) for the site of the proposed skateboard park.
The existing bridge opening on Hersey Street was modeled for this condition.
• Proposed Condition, Skateboard Park with Existing Hersey Street Bridge:
The cross sections include the data for the proposed skateboard park and the existing
Hersey Street bridge opening.
• Proposed Condition, Skateboard Park with Proposed Hersey Street Bridge:
The cross sections include the data for the proposed skateboard park and a larger
proposed opening in the Hersey Street Bridge.
The models were created using survey data collected by Marquess and Associates, Inc.,
Medford, Oregon for Otak and new survey information(Swain Surveying, Inc., November
1996)of the proposed skateboard park site. The models were run using the 100-year flow
rate of 3100 cfs. A map of the proposed skateboard park and location of cross sections used
in the modeling work are shown in Figure 2 (attached).
Existing Conditions
The water surface elevations calculated from the Existing Conditions model for the
skateboard park range from 0.14 feet lower to 0.06 feet higher than the water surface
elevations from the hydraulic model used in the draft Ashland Creek Hydraulic
Investigation(Otak, October 13, 1997). These changes are due to the slightly different
topographic data obtained from the survey for the skateboard park area (Swain Surveying,
Inc., November 8,1996), as compared to the surveyed cross sections accomplished in Spring
1997 for the Ashland Creek hydrology and hydraulic evaluations.
P,.eo „�,xw,eYDreaWUtcm1 3
Skateboard Park near Hersey Street
October 20, 1997 Page 2
Proposed Skateboard Park (w/existing Hersey Street Bridge)
The results of the hydraulic model using cross sections with the proposed skateboard park
indicates that the proposed skateboard park will not create significant changes to the water
surface elevation at the site of the park when compared to existing conditions. Figure 3
and Table 1 indicate the water surface profiles and elevations for the existing conditions
versus the proposed skateboard park conditions (with the existing Hersey Street bridge).
' The proposed skateboard park conditions indicate an increase of 0.01 feet at cross sections
76+75 and 78+00 when compared to existing conditions.
Proposed Skateboard Park Wnew Hersey Street Bridge)
The results of the hydraulic model for the proposed skateboard park with a larger bridge
are similar to the previous run except for lower water surface elevations adjacent to the
' bridge due to the proposed bridge's larger conveyance capacity. The larger bridge opening
(28-foot-wide by 9.5-foot-high arch) impacts water surface elevations from the upstream
face of the bridge to 120 feet upstream of the bridge. The maximum reduction in water
1 surface elevation is 1.13 feet at cross section 76+00. Figure 4 and Table 2 indicate the
water surface profile and elevations for the existing conditions versus the proposed
' skateboard park conditions (with the proposed Hersey Street bridge). Similar to the
previous run, the proposed skateboard park conditions (with larger bridge) indicate an
increase of 0.01 feet at cross sections 76+75 and 78+00 when compared to existing
' conditions.
Table 3 shows the water surface elevations for the existing conditions, conditions as
modeled for the draft Ashland Creek Hydraulic Investigation (Otak, October 13, 1997), and
proposed conditions (with existing and proposed bridges).
' Summary
An inspection of the flood maps in the draft Ashland Creek Hydraulic Investigation (Otak,
October 13, 1997) and also the FEMA Floodway Boundary and Floodway Map (ref:
1 Community-Panel Number 410090-0001, June 1, 1981, City of Ashland, Oregon) shows
flooding in the left overbank area in the vicinity of the proposed skateboard park. This
' flooding is due to left overbank flooding from upstream of Van Ness that is conveyed down
Water Street to the proposed skateboard park area. The flooding of the proposed
skateboard park area is not from flooding of Ashland Creek in the immediate vicinity of the
proposed skateboard park but from upstream overbank flooding that is conveyed to the
area.
IFrom evaluating the results of the hydraulic modeling work, it is concluded that the
construction of the proposed skateboard park will not adversely affect the hydraulics of
Ashland Creek. The 0.01-foot increase in water surface elevation calculated by modeling
Ithe skateboarding park is not significant. The proposed skateboard park does not impact
water surface elevations because there is no effective conveyance of flow in the left
overbank area (location of proposed skateboard park). All of the effective flow in this reach
I
P.\Pp1y8CT\i40\iM�1lIT 188 IS MMCM 1�
Skateboard Park near Hersey Street
October 20, 1997 Page 3
is conveyed in the channel and right overbank area, which is lower in elevation than the
left bank. Modifications in the left overbank area upstream of Hersey Street will not
impact the conveyance of Ashland Creek.
Two main concerns for the proposed skateboard park with regard to flooding are: (1) that
there be no net fill in the floodplain area, and(2) that conveyance paths for the return of
overbank flooding to Ashland Creek be provided in the site grading plan so that flood water
' does not become trapped behind berms and other park design features. If the proposed
skateboard park causes a net fill of the overbank area, there is the potential that
floodwaters may impact other areas not previously impacted by flooding.
A preliminary delineation of the major skateboard structures indicates that there is
approximately five percent more cut than fill for the proposed skateboard park. Also, an
inspection of the site plan indicates that there are wide conveyance paths near existing
grade for overbank flow to return to the creek. Based on no net fill and the existence of
' conveyance back to the creek, the proposed skateboard park will not have a negative impact
on overbank flooding conditions from upstream areas.
It is recommended by Otak that the final plans for the skateboard park include net cut and
fill calculations to show that there is no net fill in the overbank area and indicate
' conveyance paths for the return and drainage of flood waters. Also, the plans should
clearly show the creek channel and the delineation of the left overbank to indicate that
there is no encroachment into the creek channel by the proposed regrading of the site.
Attachments:
Figure 1 Skate Park Near Hersey Street - Project Area Map
' Figure 2 HEC-RAS Cross Section Locations (attached)
Figure 3 Skateboard Park Reach 100-Year Water.Surface Profile, Existing vs.
Proposed with Existing Bridge
Figure 4 Skateboard Park Reach 100-Year Water Surface Profile, Existing vs.
Proposed with Proposed Bridge
Table 1 Existing vs. Proposed Skateboard Park w/Existing Hersey Street Bridge
' Table 2 Proposed vs. Proposed Skateboard Park w/Proposed Hersey Street Bridge
Table 3 Existing and Proposed Water Surface Elevations (WSE)
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SKATEBOARD PARK NEAR HERSEY STREET
SKATEBOARD PARK FLOOD EVALUATION
FIGURE 1: PROJECT AREA MAP
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
September 9, 1997
PLANNING ACTION: 97-066
APPLICANT:Ashland Parks Department
LOCATION: Southwest corner of the Hersey and Water Street intersection
ZONE DESIGNATION: E-1
COMPREHENSIVE PLAN DESIGNATION: Employment
ORDINANCE REFERENCE: Physical & Environment Constraints 18.62
REQUEST: To construct a non-habitable structure, a skate park, within the Ashland
Creek Floodplain Corridor.
I. Relevant Facts
1) Background - History of Application:.
In June 1992, the Commission granted permanent approval for a recycling
depot at the south end of this site (PA92-054).
In January 192, the Commission granted a six month extension of the
original conditional use permit to locate a recycling depot on this site
(PA92-015)
In January 1991, the Commission approved an annual review of the
operation of recycling depot for this site (PA91-009).
In December 1989, the Commission approved granted a two-year approval
allowing for the temporary siting of a recycling depot at this site (PA89-
209).
There are no other planning actions of record for this site.
2) Detailed Description of the Site and Proposal:
An application for a Staff Permit to construct the skate park in the
Ashland Creek Floodplain Corridor was approved by the Planning Staff on
July 23, 1997. A request for a public hearing were filed by the Creek View
Terrace Homeowner's Association, as well as the Ashland Christian Fellowship.
3S
The project is proposed for the location just north of the Ashland
Recycling Center. This area is approximately 1/3 acre in size, slopes from
south to north at approximately 3 percent and is bounded by the Recycling
Center, Water Street, Hersey Street and Ashland Creek. The site is City-
owned park land and falls under the jurisdiction of the Ashland Parks
Commission.
The proposal involves the construction of a non-habitable structure, a
public skate park, in the Ashland Creek Floodplain Corridor. The structure
will be approximately 165 feet long, 40 feet in width at the north end, and
85 feet in width at the south end. As described in the application, the
primary construction material will be gunite with wire mesh reinforcing,
similar to construction materials and methods used for conventional
swimming pools.
The structure will be level with three depressions, or "bowls"ranging in
depth from 5.5 feet to 8 feet deep. It will incorporate several minor
structures typically found in skate parks, such as curbs, low ramps, etc. The
primary shape will be a relatively flat surface with the "bowls"at each end.
The entire site is located within Ashland's Floodplain Corridor, a locally
defined flood protection zone adopted in 1989. A small, northerly section
of the site is with the 100-year floodplain delineated by the Federal
Emergency Management -Agency (FEMA) in the 1981 flood study for the
City of Ashland.
II. Project Impact
The Land Use Ordinance requires that a Physical Constraints Review permit be
approved prior the construction of any structure within a Floodplain Corridor, as
defined on the City's official maps. As noted above, this proposal involves the
construction of a public skate park on a site situated within the Floodplain
Corridor for Ashland Creek. The skate park is proposed by the Committee for
Alternative Sports in Ashland, consisting of a group of students, parents and local
business people. The project is located on City-owned park land and is under the
jurisdiction of the Ashland Parks Commission. The policies and regulations
governing the skate park will ultimately be set by the Ashland Parks Commission
based on citizen input. Maintenance and patrolling of the skate park will be
conducted by City Parks Department staff in coordination with the Ashland Police
Department.
PA97-066 Ashland Planning Department -- Staff Report
Ashland Parks Department September 9, 1997
Page 2
r+
Physical Constraints Permit
Development of non-habitable structures is permitted within the Floodplain
Corridor after review and approval of a Physical Constraints Review
permit. An evaluation of the possible changes to the 100-year base flood
and resulting impacts on adjacent properties is required as part of the
approval process. Two reports, provided by the Ashland Parks Commission,
have been prepared by separate engineering firms and evaluate the impacts
on the Ashland Creek Floodplain. The original report, prepared by Hardey
Engineering & Associates, evaluated the impacts of the proposed facility
based on information attained from the 1981 flood study for Ashland
Creek by the Federal Emergency Management Agency (FEMA). Another
flood hazard evaluation for the proposed skate park was conducted by
Professional Engineer, Lawrence M. Magura. Mr. Maguera is the Project
Manager for the Ashland Creek Restoration Project. The Ashland Creek
Restoration Project is being coordinating by OTAK, a consulting firm
based out of Portland, and is intended to come up with recommendations
for corrective steps designed to reduce the risk of future flooding in lieu of
the January 1, 1997 flood.
The report prepared by Hardey Engineering & Associates, who also
assisted in the design of the facility, concluded that the "structure as
designed will not cause a negative impact on the flooding along Ashland
Creek. It will, in fact, improve the situation."
The report prepared by Mr. Magura, P.E. utilized information taken from
the 1981 FEMA flood study for Ashland Creek, as well as information
from the recent hydrologic and hydraulic evaluation of Ashland Creek.
Both reports noted that the Hersey Street creek crossing is significantly
under-sized and results in flood waters backing up during events more
frequent than a 100-year occurrence. Mr. Magura's report states that it is
expected, as part of the result of the Ashland Creek Restoration Project,
that the replacement of the existing Hersey Street bridge with a new
structure with more hydraulic capacity will be included on a priority list of
recommended flood reduction projects for the city. In anticipation of the
eventual replacement and improvement of the Hersey Street creek
crossing, Mr. Magura's report proposes some minor modifications to the
proposed plan. These include the following recommendations:
** That the grading plan be revised so that the entire site has a
minimum cross slope of 2-3 percent draining towards the
creek; and
PA97-066 Ashland Planning Department -- Staff Report
Ashland Parks Department September 9, 1997
Page 3
' 7
** That no fill be placed above existing grade within 25 feet of
the creek channel.
At this time, without any improvements to the Hersey Street crossing, Mr.
Magura's evaluation concludes that:
"Since the proposed site is in the backwater area, regrading it for
the proposed use will have no significant effect on flooding under
existing conditions."
Design & Operating Characteristics
Concerns have been expressed to the Planning Staff by adjacent neighbors
regarding skate park hours of operation, lighting, noise, trash, landscaping,
protection of riparian area, etc. Other than the protection of the riparian
area, these concerns are not applicable to the Physical Constraints Review
process which primarily deals with issues relating to flood hazard
mitigation. As noted earlier, this site is part of the City's park system and
under the control of the Ashland Parks Commission. Rules and policies
governing the skate park will be evaluated and determined by the Parks
Commission. Parks Director, Ken Mickelsen, and Parks Commissioners
have expressed a sincere interest is setting park regulations to insure that
the skate park is a good neighbor. Similarly, the skate park will be
maintained and patrolled like any other public park within Ashland, with
trash pick-up and grounds maintenance being conducted on a routine basis.
III. Procedural - Required Burden of Proof
The criteria for approval for a Physical Constraints Review Permit are as follows:
1) That the development will not cause damage or hazard to persons or property
upon or adjacent to the area of development.
2) That the applicant has considered the potential hazards that the development
may create and implemented reasonable measures to mitigate the potential hazards
caused by the development.
3) That the applicant has taken all reasonable steps to reduce the adverse impact
on the environment. Irreversible actions shall be considered more seriously that
PA97-066 Ashland Planning Department -- Staff Report
Ashland Parks Department September 9, 1997
Page 4
3Y
reversible actions. The Staff Advisor or Planning Commission shall consider the
existing development of the surrounding are, and the maximum permitted
development permitted by the Land Use Ordinance.
4) That the development is in compliance with the requirements of the chapter and
all other applicable City Ordinances and Codes.
IV. Conclusions and Recommendations
Based on the two Engineering reports, it is Staff's opinion that the proposal will
have a negligible impact upon future flooding problems in this area. The two
studies have evaluated the potential hazards that the skate park may create and
has recommended measures to mitigate the potential hazard.
Therefore, Staff recommends approval of the application with the following
conditions of approval:
1) That all proposals of the applicant be conditions of approval unless
otherwise modified below.
2) That the grading plan be revised so that the entire site has a minimum cross
slope of 2-3 percent draining towards the creek.
3) That no fill be placed above existing grade within 25 feet of the creek
channel.
PA97-066 Ashland Planning Department — Staff Report
Ashland Parks Department September 9, 1997
Page 5
39
Gap-03-97 06:44A patte" investment P .a2
Tuesday, September 02, 1997
Ashland Planning Commission
20 East Main Street
Ashland, OR 97520
Dear Commissioners:
I am writing this letter on behalf of the Ashland Christian Fellowship, in reference to
Planning Action#97-088, review of the proposed skateboard facility, to be located at
the comer of Water and Hersey Streets in Ashland. As the neighbor across Ashland
Creek, we are not opposed to the construction of such a facility, provided certain issues
can be satisfactorily addressed by the Commission and by City Parks.
There are essentially three areas of concern:
1) We would request that the facility be dosed during the Sunday morning hours until
noon. These are the hours when our church services are held, and the noise
generated from the jumps and half pipes of the facility would significantly disrupt the
services. This request represents a small window of time, on a single morning of the
week, and we do not believe this would constitute a significant inconvenience for the
skateboarders of the community.
2) We have concerns about the potential for trash accumulation within the riparian
area abutting the creek. We would request that trash cans be provided, adequate in
size and number, with possible screening, to prevent trash from being dropped or
blowing into the creek area. Will there be a landscaped hedge abutting the creek?
3) Will the riparian area be protected from erosion due to pedestrian traffic within the
creek channel area? That side of the creek is fairly steep, and It is likely that the creek
bank could loose soil with increases in pedestrian traffic too and from the creek. Are
there provisions in the plan to protect the existing bank and habitat?
This is a pristine section of Ashland Creek, sacred not only to us but also to the whole
community. A park-like setting has been cultivated on our section of the creek. We
would hope that approval of this request would create a similar enhancement to the
community, and will include provisions for protection and safeguarding of the creekway.
Thank you for your consideration.
Si
eve nus �
for Ashland Christian Fellowship
MEMORANDUM
To: Ken Mickelsen, Director, Ashland Parks and Recreation
Greg Scoles, Assistant City Administrator, City of Ashland
From: Lawrence M. Magura, P.E. Project Manager Ashland Creek Restoration
Project
Date: August 27, 1997
Subject: LA CASA Public Skate Park Flood Hazard Evaluation
As requested, I have conducted a flood hazard evaluation for the proposed LA CASA Public
Skate Park, which is planned for a site bounded by the Recycling Center, Water Street,
Hersey Street, and Ashland Creek in the City of Ashland. To perform this analysis, I
reviewed the site plan for the facility provided by city staff, and the accompanying
engineering analysis of the site prepared by John Hardey of Hardey Engineering & Assoc.
Inc. I then compared this information with the results of our recent hydrologic and
hydraulic evaluation of Ashland Creek.
The site is located in a backwater area next to Ashland Creek which is created by the
existing Hersey Street bridge. This structure is seriously undersized is terms of its ability
to pass the 100-year peak discharge on Ashland Creek, which is approximately 3100 cfs at
this location. Flood water that cannot pass through the bridge opening backs up behind the
Hersey Street road fill and floods the proposed skate park site. 100-year flood elevation,
based on our new hydrology, is 1832 feet, NGVD at this site, which is about a foot higher
than the old FEMA elevation cited by Mr. Hardey. The new elevation is only a foot higher
than the old one because at this location, the Hersey Street bridge functions like a weir with
a hole in it. When the capacity of the "hole" is exceeded (about 800 cfs), exceed flow backs
up behind the road fill until it is overtopped, at which point flow spreads out over Hersey
Street as if it were a broad-crested weir. This means that approximately half of the site
would be inundated during the 100-year flood event if it is developed as proposed. Flood
waters would range in depth from 1 to 3 feet over the portion of the site inundated from this
event.
Since the proposed site is in a backwater area, regrading it for the proposed use will have no
significant effect on flooding under existing conditions. However, it is expected that, as a
result of the Ashland Creek Restoration Project, replacement of the existing Hersey Street
bridge with a new structure having significantly more hydraulic capacity will be included on
a priority list of recommended flood reduction projects for the city. Official adoption of this
list by City Council is anticipated.
If the bridge is eventually replaced, then the proposed grading of the skate park would
probably represent an encroachment on the Ashland Creek floodplain which would
exacerbate flooding problems at this location. To prevent this proposed facility from
contributing to flooding problems after the Hersey Street bridge is replaced, it is
recommended that the grading plan for the site be revised so that the entire site has a
LA CASA Public Skate Park
Flood Hazard Evaluation
Page 2
minimum cross slope of 2 - 3 percent draining towards the creek. Also, no fill should be
placed above existing grade within 25 feet of the creek channel. It should be possible to
accommodate these recommendations by simply rearranging the proposed improvements on
the site so that they meet the non-encroachment criteria outlined in this memorandum.
Notice is hereby given that a PUBLIC HEI IG On the following A copy of the application, >cuments and evidence relied upon by the applicant
request with respect to the ASHLAND LAND USE ORDINANCE and applicable criteria are a. .,able for inspection at no cost and will be provided at
Will be held before the ASHLAND PLANNING COMMISSION on reasonable cost, if requested. A copy of the Staff Report will be available for
inspection seven days prior to the hearing and will be provided at reasonable cost,if
September 9, 1997 at 7:00 p.m. at the ASHLAND CIVIC requested. All materials are available at the Ashland Planning Department,City Hall,
CENTER, 1175 East Main Street, Ashland, Oregon. 20 East retain Street, Ashland, Oregon 97520.
The ordinance criteria applicable to this application are attached to this notice. During the Public Hearing, the Chair shall allow testimony from the applicant and
Oregon law states that failureto raise an objection concerning this application,either those in attendance concerning this request. The Chair shall have the right to limit
in person or by letter,or failure to provide sufficient specificity to afford the decision the length of testimony and require that comments be restricted to the applicable
maker an opportunity to respond to the issue,precludes your right of appeal to the criteria. Unless there is a continuance, if a participant so requests before the
Land Use Board of Appeals(LUBA)on that issue. Failure to specify which ordinance conclusion of the hearing,the record shall remain open for at least seven days after
criterion the objection is based on also precludes your right of appeal to LUBA on the hearing. If you have questions or comments concerning this request,please feel
that criterion. - free to contact Susan Yates at the Ashland Planning Department,City Hall,at 488-
5305.
WATER STREET
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PLANNING ACTION 97-066 is a request for a Physical and Environmental Constraints
Permit to place a structure (skateboard park) within the Floodplain Corridor.
Comprehensive Plan Designation: Employment; Zoning: E-1; Assessor's Map #: 39 lE
04 CD; Tax Lot: 1201.
APPLICANT: Ashland Parks and Recreation Department
142
18 . 62 . 040 E. Criteria for approval .
A Physical Constraints Review Permit shall be issued by the
Hearings Officer when the applicant demonstrates the following:
1) That the development will not cause damage or hazard to
persons or property upon or adjacent to the area of
development.
2) That the applicant has considered the potential hazards
that the development may create and implemented reasonable
measures to mitigate the potential hazards caused by the
development.
3) That the applicant has taken all reasonable steps to
reduce the adverse impact on the environment. Irreversible
actions shall be considered more seriously that reversible
actions. The Staff Advisor or Planning Commission shall
consider the existing development of the surrounding are, and
the maximum permitted development permitted by the Land Use
ordinance.
4) That the development is in compliance with the
requirements of the chapter and all other applicable City
Ordinances and Codes.
AFFIDAVIT OF MAILING
STATE OF OREGON ►
County of Jackson ►
The undersigned being first duly sworn states that:
1 . I am employed by the City of Ashland, 20 East Main Street, Ashland,
Oregon 97520, in the Community Development Department.
2. On August 20 , 1997, 1 caused to be mailed, by regular mail, in a
sealed envelope with postage fully prepaid, a copy of the attached notice to each
person listed on the attached mailing list at such addresses as set forth on this list
under each person's name for Planning Action # 97-066 .
SIGNED AND SWORN TO before me this 26th day of August , 1997.
OFFICIAL SEAL
NANCY E SLOCUM
NOTARY PUBLIC-OREGON
COMMISSION NO. 046453
MY COMMISSION EXPIRES SEPT.19.1990 Not Y Pub for State of Oregon
My Commis ion Expires:
T�
Qu(19 Rueben Davis
' 344 E. Main St .
Ashland, OR 97520
Linda Mazzu Noah Sanderson
164 Crispin 2458 Siskiyou Blvd.
Ashland, OR 97520 Ashland, OR 97520
Taxlot C91EO4CD 1201 �� Taxlot 391E04CD 800
ASHLAND CITY OF VOGEL CARL E/VIRGINIA L.
CITY HALL 2KS 924 BELLVIEW
ASHLAND CA OR 97520 ASHLAND OR 97520
Taxlot 3?IEO4CD 1200 Taxlot 391E04 D 806
ASHLAND CHRISTIAN ASHLAND CIT OF
.50:VJ HERSEY ST CITY HALL
ASHLAND OR 97520 ASHLAND DR 97520
Taxlot 391E04C 100 Taxlot 391E04CDB 200
ASHLAND CI DF SMALL BUSINESS ADMIN
CITY HAL 1220 SW THIRD AVE RM 676
ASHLA OR 97520 ATTN: LEGAL DIVISION
PORTLAND OR 97204
Taxlot 391EO4CDB 30O Taxlot 391E04CDB 400
HARKER TERTTU SCOTT ROBERT E
+1 W HERSEY 27 W HERSEY
ASHLAND OR 97520 ASHLAND OR 97520
Taxlot 391EO4CDB 500 Taxlot .391E04CDB 600
WATTON MARGARET R GINSBURG-BROWN JUDITH
23 W HERSEY ST 630 LEONARD ST
ASHLAND OR 97520 ASHLAND OR 97520
TaXI 39 04CDB 700 Tax lot 391 04CDB 800 r
HARKER ERTTU SCOTT RO ROT E
31 W ERSEY 27 W HE EY
AS AND OR 97520 ASHLAN OR 97520 `
Taxlot 391EO4CDB 900 Tax lot .91 4CDB 1000
WATTON MARGARET R GINSBURG ROWN JUDITH y 6
621 SPRING CREEK DR 630 LE ARD ST
ASHLAND, OR 97520 ASHLA OR 97520
w Taxlot 391EO4CDB 1100 Taxlot 391E04CDP 1200
STEIN GERALD A TRUSTEE PESSAK ROSE INGET FPO
55 W HERSEY ST 51 HERSEY ST'
ASHLAND OR 97520 ASHLAND OR 97520
Taxlot 3?IE04CDB 1300 Taxlot 391EO4CDB 1400
RADKE WILLIAM A/MARIE W LEWIS DAVID R
1234 HICKERSON CT 743 MORTON ST
SAN JOSE CA 95127 ASHLAND OR 97520
i Taxlot 391E0 DP 1500 Taxi of .391E0 B 1600
STEIN GERA A TRUSTEE PESSAK ROS INLET FPO
55 W HERS Y ST 51 HERSE ST
i ASHLAND OR 97520 ASHLAND OR 97520
Taxlot 3?1E04 B 1700 Taxlot 3 E04 DP 1800
kADYE WILLIA A/MARIE W LEWIS DAVID
1234 HICKE ON CT 743 MORTO ST
SAN JOSE CA 95127 ASHLAND OR 97520
Taxlot 391E0 DP 1900 Taxlot 391E04CDB 2000
WASIL EDWI WASIL EDWIN E CO TRUSTEE
5066 SILV ARROW DR 5066 SILVERARROW DRIVE
RNCHO P VERDES CA 90274 RNCHO PALOS VRDES CA 90274
Taxlot 591EO CDB 2100 Taxlot 391E04C 2200
WASIL EDWI E WASIL EDWIN CO TRUSTEE
5066 SILV ARROW DR 5066 SILVE ARROW DR
RNCHO P VERDES CA 90274 RNCHO PAL VRDES CA 90274
Taxlot 391E04CC 5601 Taxlot 391E04CC 5800
DUMOND SUSAN VAN AUSDALL JOHN MICHAEL
337 OAK ST 40 VAN NESS AVE
ASHLAND OR 97520 ASHLAND OR 97520
i Taxlot 391E04CC 5700 Taxlot 3?IE04CC 2000
VARNEY ROBERT/MARIANNE SOS PLUMPING/DRAIN SERV INC
P 0 BOX 744 165 WATER ST
1 ASHLAND OR 97520 ASHLAND OR 97520
Taxlot 391E04CC 1900 Taxlot 391E04CC 1800
HOBSON RONALD C/MARCIA JILL FOLICK JOSH/BONNIE
102 PLEASANT VIEW 278 HELMAN ST
TALENT OR 97540 ASHLAND OR 97520
Taxlot 391E04CC 100
BAGLEY CANNING CO
P 0 BOX 308
ASHLAND OR 97520
.. 41
AUG - y 199)
50 W. Hersey Ashland, Oregon 97520 (503) 482-8539
August 4, 1997
City of Ashland Planning Department
20 East Main
Ashland, OR 97520
Re: Request for Public Hearing
Dear Planning Department:
The Ashland Christian Fellowship hereby requests a public hearing to
present our concerns regarding the proposed skateboard park sited
adjacent to the Church property.
Please advise us of the date and time public testimony will be heard on
this matter.
T nk You.
Andy .Green
Ashland Christie - ow.
RF�FIV�D JUC ? 8 19
9I
To: The Ashland Planning Department
20 East Main Street
Ashland, OR 97520
From: The Creek View Terrace
Homeowners' Association
#32 - #55 West Hersey Street
Ashland. OR 97520
With reference to Planning Action 97-066, a request for a
permit to place a skateboard park within the floodplain
corridor , we wish to exercise our right to a public hearing
in that the structure will have an adverse impact on the
environment adjacent to the area of development and that
potential hazards cannot be mitigated.
Terttu Harker , President
Creek View Terrace Homeowners'
Association
July 24, 1997
July 21, 1997 AUG - 4 1993
To the Ashland Daily Tidings Editor:
Upon reading the Tidings last week, I was encouraged to find that others felt as I do
regarding the area being considered for the skateboard park. As one walks along
Ashland Creek downstream of Lithia Park, it's easy to grow concerned that a proposal
to pave under some of the last remaining greenspace on this portion of the creek is being
considered. Does a greenspace protection strategy exist for the city or better yet a
riparian protection, plan? If so, how could such a decision be made in goon! conscience'?
I support the concept of a skateboard park, but question the need to exchange dwindling
open space in a riparian zone for pavement, especially along a creek that once supported
Coho salmon. One suggestion to be considered is to locate the skateboard park in the
planned sports area of Mountain Street Park. The park at Hersey and Water Street could
be given a little more attention with such simple additions as a park bench, improving
access to Ashland Creek, or even better, restoring some of the native vegetation to the
creek banks. I realize that my suggestion may have some inherent problems that I may
not be aware of, but hope that by making such a suggestion, others may follow suit with
some new ideas.
The park at the corner of Water Street and Hersey Street may be small, but it is one of the
only neighborhood parks in this area of Ashland. I hope that others will come forth with
their concerns regarding the proposed skateboard park location.
Sincerely,
Linda Mazzu
Ashland, OR
5a
Date: July 21, 1997
JUL 2 1 1997
To: City of Ashland
Planning Commission
20 East Main Street
Ashland, Oregon 97520
From: Creek View Terrace
Homeowners' Association
31 West Hersey Street
Ashland, Oregon 97520
It has come to our attention that plans are already in place for the building of a skateboard
park on Water Street immediately across the street from Creek View Terrace on Hersey
Street. Although we expected to be notified of the intent to make a major change in the
quality of life in our area, we received no letter and, therefore, had no opportunity to voice our
concerns.
We learned recently that a letter was sent in care of our association to a non-existent address
in Portland and was subsequently returned to the City offices. The Planning Commission
considered this transaction sufficient notice to our Homeowners' Association even though they
were aware that we could not have received the letter. The Commission proceeded with plans
for the park, encouraging the young people involved to expect their skateboard park to become
reality in a matter of months.
After speaking with Mayor Golden and Councilman DeBoer we have received some answers to
our questions and concerns. The majority of the Homeowners' Association, however, has
decided to ask for the time we should have received to discuss the appropriateness of the
Water Street site for the proposed skateboard park. We need to know also if the land in
question is owned by the City of Ashland or by the Parks Department so we can decide the
most efficient means of dealing with the issue.
Since the civic leaders of Ashland have expressed concern that the general population of the
city has been uninvolved in the governing and decision-making of the city, we assume that our
desire to be included in the process will be respected, and that appropriate action will be
taken to stop the construction of the skateboard park until we are officially notified, as
required by law, and public hearings have been scheduled.
Terttu Harker
President, Creek View Terrace Homeowners' Association
cc: Mayor Golden
Councilman DeBoer
61
The Ashland Planning Department ap, ed this request with The ordinance criteria 'able to this application are attached to this nonce.
applicable conditions on July 23, 1997. Oregon law states that fa.._e to raise an objection concerning this application,either
in person or by letter,or failure to provide sufficient specificity to afford the decision
maker an opportunity to respond to the issue,precludes your right of appeal to the
Any affected property owner or resident has a right to request, Land Use Board of Appeals(LUBA)on that issue. Failure to specify which ordinance
AT NO CHARGE, a public hearing before the Ashland Planning criterion the objection is based on also precludes your right of appeal to LUBA on
Commission on this action. that criterion.
A copy of the application,all documents and evidence relied upon by the applicant
To exercise this right, a WRITTEN request must be received in the and applicable criteria are available for inspection at no cost and will be provided at
Planning Department, 20 East Main Street, prior to 3:00 p.m. on reasonable cost, if requested. A copy of the Staff Report will be available for
August 4, 1997. If you do not SPECIFICALLY REQUEST A inspection seven days prior to the hearing and will be provided at reasonable cost,if
PUBLIC HEARING by the time and date stated above, there WIII requested. All materials are available at the Ashland Planning Department,City Hall;
20 East Main Street, Ashland, Oregon 97520.
be no public testimony permitted.
If you have questions or comments concerning this request, please feel free to
If a hearing is requested, it will be scheduled for the following contact Susan Yates at the Ashland Planning Department, City Hall, at 488-5305.
month. Unless there is a continuance, if a participant so requests
before the conclusion of the hearing, the record shall remain open
for at least seven days after the hearing.
WATER STREET
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PLANNING ACTION 97-066 is a request for a Physical and Environmental Constraints
Permit to place a structure (skateboard park) within the Floodplain Corridor.
Comprehensive Plan Designation: Industrial; Zoning: M-1; Assessor's Map #: 39 1E
04 CD; Tax Lot: 1201.
APPLICANT: Ashland Parks and Recreation Department
L- - 52-
18 . 62 . 040 E. Criteria for approval .
A Physical Constraints Review Permit shall be issued by the
Hearings Officer when the applicant demonstrates the following:
1) That the development will not cause damage or hazard to
persons or property upon or adjacent to the area of
development.
2) That the applicant has considered the potential hazards
that the development may create and implemented reasonable
measures to mitigate the potential hazards caused by the
development.
3) That the applicant has taken all reasonable steps to
reduce the adverse impact on the environment. Irreversible
actions shall be considered more seriously that reversible
actions. The Staff Advisor or Planning Commission shall
consider the existing development of the surrounding are, and
the maximum permitted development permitted by the Land Use
ordinance.
4) That the development is in compliance with the
requirements of the chapter and all other applicable City
Ordinances and Codes.
53
97s
II , .
VYI > clue/S�>2.. AeAlmnr�- G11r1$112 /-elloWS1
SG c. ,Mersey $f, t
o/Z JAS zv r
Taxlot 391E04CDB 100 Taxlot 391E04CDB 200 f
ASHLAND CITY,PF SMALL BUSINESS ADMIN
CITY HALL 1220 SW THIRD AVE RM 676 .'o�i!j :
ASHLAND OR 97520 ATTN: LEGAL DIVISION :,poi"• i'
PORTLAND
OR 97204
?O r.
Taxlot 391E04CDB 300 Taxlot 391E04CDB 400
SCOTT ROBERT E
31 W. •p'�.°j'
HARKER TERTTU
31 W.HERSEY 27 W HERSEY
ASHLAND OR 97520 ASHLAND OR 97520
Taxlot 391E04CDB 500 Tax Iof 391E04CD8 600
WATTON MARGARET R GINSBURG-BROWN JUDITH
23 W HERSEY ST 630 LEONARD ST
ASHLAND OR 97520 ASHLAND OR 97520
Taxlot 7,91E04CDB 700 Taxlot 391E04CDB B00
HARKER TERTTU SCOTT ROBERT E _
31 W HERSEY 27 W HERSEY
ASHLAND OR 97520 ASHLAND OR 97520 �,.F,�
Taxlot 3.91E04CDB 900 Taxlot 391E04CDB 000
WATTON MARGARET R GINSBURG-BROWN DITH
621 SPRING CREEK DR 630 LEONARD a•+3j>k:
ASHLAND OR 97520 ASHLAND OR 97520
Ta>:lot 391E04CDB 1100 Tar.l of 391E04CDB 1200
STEIN GERALD A TRUSTEE PESSAK ROSE INGET FSO
55 W HERSEY ST 51 HERSEY S7 . ,:
ASHLAND OR 97520 ASHLAND OR 97520 :iii;"?
''iiUlkjY
Taxlot 391E04CDB 1300 Taxlot 391E04CDB 1400
' ftADKE WILLIAM A/MARIE W LEWIS DAVID R
1234 HICKERSON CT 743 MORTON ST
SAN JOSE CA 95127 ASHLAND OR 97520
,'salj:
Taxlot 391E04CDB 1500 Taxlot 391E04CDO 1600 0
STEIN GERALD RUSTEE PESSAK ROSE INGET FBO
55 W HERSEY T 51 HERSEY ST i Anil;'
ASHLAND OR 97520 ASHLAND OR 97520
".'I�II'iilj...
Taxlot 391E04CDB 1700 Taxlot 391E04CDB 1600
RADKE WILLIAM A/MARIE W LEWIS DAVID R
1234 HICKERSON CT 743 MORTON - ,t•� .
l,. SAN JOSE CA 95127 ASHLAND OR 97520 'jji•1 j�h.,
Taxlot 391E04CDB 1900 Taxlot 391E04C 2000
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ASHLAND PUBLIC SKATEPARK
Proposed by The Committee for Alternative Sports in Ashland
The Committee for Alternative Sports in Ashland is a group of students,
concerned parents, and local business people formed with the intent to propose that
the city of Ashland build a skateboard and in-line skatepark for public use.
The structure that we've proposed to build at the corner of Hersey and Water st.
will consist of a large cement area, just under 1/3 of an acre, with curves, transitions
and various other "skateable" obstacles- essentially a large swimming pool.
The structure was designed in large part according to the recommendations of
engineer John Hardy, with special attention to water runoff and drainage. This is
required in order for us to obtain a permit to develop within the flood plain. Direct runoff
will drain to the edges of the park and filter through the ground. Covered drainage
holes will be built to catch water at the bottom of the bowls and drain to Ashland creek.
John Hardy's comments are included in this proposal.
This park would operate at normal park hours, hence there will be no need of
lighting. The entire area will be fenced from the sidewalk with two wheelchair
accessible gates; one from the sidewalk and one from the adjacent recycling center.
There will be men's and women's wheel chair accessible restrooms, a small utility
closet for park maintenance, garbage cans, and a drinking fountain. We have also
incorporated a seating area in the shade of existing trees and signs stating park
regulations, hours of operation, and recommendations for safety precautions.
We currently estimate the total cost at around $100,000. Half of this project is
being funded by the Ashland Parks Commission, tentative on our committee's fund
raising efforts for the other half. Our half of the cost is being funded in large part by
donations from the local community; in materials, in kind, in cash. We expect to be
completely funded by August 1997.
The benefits of Ashland Parks helping to build and maintain such a park affect a
large number of people locally and in surrounding communities. Parents and children
are petitioning for parks like this in Talent, Medford, White City, Eagle Point, Grants
Pass, Cave Junction and other surrounding areas. This is more than a park for fun, it
has become a necessity in every city.
55+
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Hardey Engineering c& Assoc. Inc. (541)772.6880
Ro.aox 1625•Medford.Orx,gon 97501.0124 Fax (541.)772-9573
May 27, 1997
Jan Janssen
1155 East Main
Ashland, OR 97520
RR: LA CA1iA - Public Skate Park
Ashland Creek Floodplain Corridor
Dear Jan,
As requested, we have reviewed this project relative to impacts on the Ashland Creek
Floodplain. The project as we understand it is a proposed skate park. located on the
north end of Tax Lot 1201. It is approximately 165 feet long, 40 feet wide on the north
end, and 85 feet wide on the south end. The Recycle Center occupies the south portion
of the lot. It is bounded by Water Street on the west, Hersey Street on the north,
Ashland Creek on the east, and the Recycle Center on the south. Construction material
is proposed to be gunite with wire mesh reinforcing, similar to the construction materials
and methods used for pools. The basic structure will be level with three depressions, or
"bowls" ranging in depth from 5.5 feet to 8 feet deep: It will also have other
miscellaneous minor structures typically found in skate parks, such as curbs, low ramps,
etc. The main shape will be a flat surface with the "bowls" at each end. The ground slope
from east to west is uniform, and the slope from south to north across the project area is
3 percent, or approximately 4.8 feet difference in elevation. The elevation of the ground
at the south end is 1835.5 and the north end is 1830.7.
The entire project area is located within the floodplain corridor of Ashland Creek as
shown on the Ashland & Bear Creek Floodplain Corridor map. The map does not have
sufficient information to determine the impact of flooding on this site. However, the
Federal Emergency Management Agency (FEMA) analyzed Ashland Creek with the
results published in 1980. The analysis covers the project area and does differ from the
previously mentioned Floodplain Corridor map. Tbc FEMA analysis appears to have
mach more detail and I believe it is more accurate and a better representation of how a
flood will occur. According to the FEMA study, the water surface elevation of the 100
year flood will rise to 1830.8 feet backing upstream from Hersey Street. The water
surface elevation of 1830.8 will be level for approximately 210 feet upstream from the
center of Hersey Street, at which time it will slope upstream parallel with the creek
bottom. The rlet effect is the project will be above the 100 year flood plain, except for
the northerly ,�ight feet. At the north end, the 100 year flood will only be 1 inch deep.
Since the flood plain at this point is acting like a pond, because the storm water is
backing up behind Hersey Street, a small amount of volume would be. displaced by
placing the structure in the flood plain. The volume that would be displaced is
aiyprnximat.-l•.� 0.15 cubic yards, and by ordinance, up to 50 cubic yards of fill is allowed.
Tn nc„re that no uet change to the flood plain will take place. the ground around this
n.7 wil be graded to provide for the volume that. would be displaced. Furthermore. thf.
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5-27-1 f?97 d : 9PI4 r i-:U!4 HARVEY ENG I PJEER S iJG SL?U772 4573 F_ S
Page 2
Jan Janssen
design of the structure has been done in such a way that it will actually help flooding
situations if a storm larger than 100 year event was to occur. As mentioned previously,
the structure is basically flat, and the ground slopes approximately 4.8 feet from the
south end of the project to the north end. The south end will be depressed about 2.5 feet
below existing: ground and slope one foot to the north end which will be 1.3 feet above
the existing ground. At the north end is a "bowl" approximately 5.5 feet deep. The design
of the structure will allow flood waters, if they were to exceed a 100 year storm, to split
and flow around the bowl while also filling the bowl. Also, as mentioned previously, the
small amount of fill in the flood plain that will occur at the north end will be offset by
grading around the northerly "bowl". In other words, this structure as designed will not
cause a negative impact on the flooding along Ashland Creek. It will, in fact, improve the
situation.
The structure will also be graded to drain surface water away from the center. The
ground around the structure will be graded so that normal surface water will not drain
onto the structure, much like a building or playground would be graded. The "bowls" will
have a "trapped" catch basin in the bottom of each and be connected by storm drain
pipe. This pipe will drain into Ashland Creek near the culvert at Hersey Street. We
anticipate that: the only water that will be drained will be water that falls directly in the
bowls. This of course -AU cause a minimal impact on the outfall. Placement of the pipe
outfall will be designed to have the least impact on Ashland Creek as possible.
If you have arty questions, please let me know.
Sincerely,
John L. Hardeiy, RE., P.L.S. �. F �/,`S�,
HARDEY Er.GINEERING & ASSOCIATES, INC.
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APPROVAL.WPD
r {pF ASH'+, C `Y OF ASHLAND PLANNING 8-PPLICATION D
4t Type 6*V7C
i O
:` Date Received - - /�-97 File No. �7-OG C Filing Fee
Zoning Comp Plan Designation Receipt #
APPLICATION IS FOR:
❑ Minor Land Partition ❑ Outline Plan (# Units _� ❑ Zone Change
❑ Variance ❑ Final Plan ❑ Comp Plan Change
❑ Conditional Use Permit ❑ Site Review Staff Permit
❑ Boundary Line Adjustment ❑ Annexation ❑ Solar Waiver
Application pertains to of the Ashland Municipal Code.
chapter, section, subpart
PPLICANT
Name Ashland Parks and Recreation Department Phone (541) 488-5340
Address 340 South Pioneer St. Ashland, Oregon 97520
/\PROPERTY OWNER
Name Ashland Parks and Recreation Commission Phone (541) 488-5340
Address 340 South Pioneer St. Ashland, Oregon 97520
SURVEYOR, ENGINEER, ARCHITECT (if appropriate)
Name Phone
Address
DESCRIPTION OF PROPERTY
Street Address 4later Street Ashland, Oregon 97520
Assessor's.Map No. 39 1E 41C 0 Tax Lot(s) 420
When was the above described property acquired by owner?
On a separate sheet of paper, list any covenants, conditions or restrictions concerning use of property or improvements
contemplated, as well as yard set-back and area or height requirements that were placed on the property by subdivision
tract developers. Give date said restrictions expire.
FINDINGS OF FACT
Type your response to the appropriate zoning requirements on another sheet(s) of paper and
enclose it with this form. Keep in mind your responses must be in the form of factual statements
or findings of fact and supported by evidence. List the findings criteria and the evidence which
supports it.
I hereby certify that the statements and information contained in this application, including the
enclosed drawings and the required findings of fact, are in all respects true and correct. l understand
that all property pins must be shown on the drawings and visible upon site inspection. in the event
the pins are not shown or their location found to be incorrect, the owner assumes full responsibility.
i further understand that if this request is subsequently contested, the burden will be on me to
establish:
1) that i produced sufficient factual evidence at the hearing to support this request;
2) that the findings of fact furnished justifies the granting of the request;
3) that the findings of fact furnished by me are adequate; and further
4) that all structures or improvements are properly located on the ground.
Failure in this regard will result most likely in not only the request being set aside, but also possibly in
any structures being built in reliance thereon being required to be removed at my expense. if l have
any doubts, i am advised to seek competent professional advice and assistance.
Applicants's Si Gtature Date
As owner of the property involved in this request, I have read and understood the complete
application and its consequences to me as a property owner.
Pro erty Owner's Slinature Date
NOTICE: Section 15.04.240 of the Ashland Municipal Code prohibits the occupancy of a. building or a release (?f
utilities prior to the issuance of a Certificate of Occupancy by the Building Division AND the completion of all
zoning requirements and conditions imposed by the Planning Commission UNLESS a satisfactory performance
bond has been posted to ensure completion. VIOLATIONS may result in prosecution and/or disconnection of
utilities.
March 3, 1998
I'm here to read two brief entries from the log that I keep. Most of the
entries relate to what I observe on Ashland Creek. These entries are from
this February 21 -- a week ago Saturday -- and from yesterday, March 2.
1 present this information to you not to assign blame but to emphasize
the need,for us all, including the City of Ashland, to consider the
consequences of our actions and to take responsibility for our decisions
and how they impact to health of our environment.
FEBRUARY 21, 1998, ABOUT 10 A.M.
I noticed that Ashland Creek near the tennis courts in Lithia Park was
an opaque yellowish brown color. Significant rain fell the night before, but I
knew the rain itself could not have done this to the creek. I walked up along
the creek through the park and along Granite Street.
I noticed the runoff from Lantern Lane was in the clear to slightly
cloudy range.
Runoff from the Neuman development was very muddy -- enough to
see the difference it made where it ran into the creek. However the creek
above that point appeared as muddy as it had near the tennis courts.
Halfway between the swimming reservoir and the creek crossing just
below the road to the water treatment plant the cause became apparent. A
thick brown slurry was running down the hillslope and into a nearly clear
creek. It made a brown stripe on the hillslope side of the creek and within a
few hundred feet had turned the entire creek brown. I could see only a few
inches into the creek waters.
Water coming down the canyon was nearly clear. You could see to
the bottom of the creek.
The pipe with runoff from road 2060 was running clear.
The city pit was the source, Rivulets running off all the slopes in the
pit were picking up more and more decomposed granite as it all flowed
down into Ashland Creek.
I returned home and called the Ashland Police Department to
communicate what I had seen and asked for someone to accompany me to
the pit to note what was happening.
At about 11 :15 a.m. Mike from Public Works called me. He said, "The
city has not used that pit for three years." I stated I thought it was used
dozens of times a day for several weeks after the flood and I restated my
concern regarding the creek. Mike said he'd contact an on duty person and
go up there.
I called a few people who might be interested or concerned,
connected with one person, bought some film and went back up to take
pictures. I also noticed that the bermed impoundment just below the most
vegetated slope was overflowing and that rivulet was picking up more and
more material to be carried on down to the creek.
At 12:45 1 arrived home and received a message from Mike saying he
had gone up to the pit, that the turbidity in the creek was definitely coming
from the pit , and that there was really nothing we could do now that would
not cause a greater problem.. He said he took a roll of pictures and maybe
later on in the week we could figure out what to do.
The second entry is from MONDAY, MARCH 2, 1998 (yesterday)
about 3 p.m.
After intermittent rainfall which at times was moderate to heavy.
I noted the condition of Ashland Creek was much the same as on Feb.
21.
Walking up Granite Street, I noticed very muddy runoff flowing over
the curb and into the gutter at the bottom of the Neuman development. A
bulldozer operator was piling up a large mound of earth approximately
where the demolished house had stood. In addition, runoff from the new
drive was very muddy. However, the creek appeared just as muddy above
that point.
I continued on up to the pit and found conditions essentially the same
as on Feb. 21. A muddy slurry was running from the pit down the slope and
into the creek.
At the pit I noticed that many straw bales had been placed and loose
straw had been scattered thinly in a few areas. I took more photos.
I will share these photos with you and with anyone who is interested
when I get the prints.
I do not believe anyone intends to cause such environmental
damage. However, "There's nothing we can do about it " is no longer an
acceptable response. I believe we can and must do a lot better.
I urge you to allocate resources and personnel and to define
objectives and practices that will protect and restore our natural
environment. We must get beyond reacting incident by incident. I ask for a
} city—wide systematic pproach that puts the environmental values of the
Valdez Principles into on-the-ground practice.
Thank you for your time. I look forward to our continuing wort,
together.
JoAnne Eggers
221 Granite Street
Text of Presentation to City Council Regarding the Proposed Skateboard Park
3 Mar 98
presented by Rick Landt
Ashland needs a skateboard park. In fact, I support it to the extent that I would be
willing to donate $500 towards the park...
If it is located outside of the floodplain.
My perception is that a hardworking, creative group of young people, who in general
would be inclined to support environmental concerns, were offered public property in
the floodplain, leaving them with a choice between sound environmental action or not
getting the skateboard park they have worked long and hard for, and deserve.
I am not directly affected,by the park as are some who speak tonight, but in the sense
that we are talking about the life blood of our town, Ashland Creek, I, like everyone in
town, am affected.
I would like to raise a few concerns about the skateboard park proposal:
1) Engineers looked at the effects the skateboard park would have on flooding, but no
assessment of non-flood related environmental effects was made. If these effects
had been assessed, they would have shown that the paving of the floodplain would
curtail or destroy the Creek's natural floodplain functions.
2) A planning department official commented at the December 9th Planning
Commission meeting about the skateboard park that "parking lots [and by
implication paved skateboard parks], are pretty good things to put in floodplain
corridors." In reality, structures and impervious surfaces in floodplains diminish
and destroy the vital natural functions that a creek and its associated riparian area
provides. A natural creek system with a relatively flat topography like what exists
at the site in question, would not naturally have a single line of trees on each side of
the creek, as currently exists. Rather, if the existing stream-side fill were removed
either by flood or machine, the riparian trees would extend far from the channel,
allowing for many layers of trees, as can be found along the Bear Creek Greenway,
increasing shade and thus water cooling, creating coho salmon and other species
habitat,would enhance the wildlife corridor, allow groundwater recharge, and
provide a high quality natural setting in an urban environment, among other
benefits.
3) In the past year, Ashland Creek's urban floodplain has been subjected to roads and
sidewalks encroaching into the creek channel, the installation of 11 foot high,
vertical flood walls that create a miniature LA River aqueduct look above and
below Winburn Way, berming of creek banks with rock and fill, and now we have
1
this plan to pave over more of the floodplain with a skateboard park. Each
incremental degradation of the natural creek system taken by itself, has a rationale
and seems reasonable. But when looked at cumultively, what I see is that we are
creating an urban creek that looks far different than what I believe is wanted or
imagined by Ashland residents.
4) Many cities have protected their floodplains from development. San Jose,
California has implemented a ban on development, including paving, within 100
feet of its creeks, to protect floodplains. They have recognized and experienced the
severe consequences of floodplain development and have taken steps to protect its
floodplains. I would like to see Ashland be at least as protective of this non-
renewable, natural resource.
5) The City may not be able to prevent all private development in the floodplain, but it
can, at least, set a good example on public property.
6) If Ashlanders exhibited half the care about Ashland Creek as we demonstrated for
distant rain forests, we would become much more involved and concerned in the
channelization of Ashland Creek and paving of the floodplain, including this
project.
We must continue to creatively work to protect existing, historical buildings in the
floodplain, located there without our present day knowledge. To continue a trend of
developing the floodplain, with 1998 knowledge, would be unwise and short-sighted. l
urge the City Council to resist the easy way out of just allowing one more
development in the floodplain, and in the spirit of adhering to the Valdez Principles, to
look for a suitable, environmentally benign location for a skateboard park.
An example of an alternative site would be where the existing skateboard area and
basketball court are at Garfield Park. There is more square footage there than at the
creek site, and it is in as central a location as here at the Civic Center where we meet
tonight. If no other sites were found during the search, perhaps the selection criteria
was too restrictive.
Finally, let's move forward with the City goal of revising the floodplain ordinances.
Changes are overdue. Let's align the ordinances with current knowledge of ecological
processes and protect the single most important natural resource in our City, Ashland
Creek.
To quote from Joni Mitchell, "They paved paradise and put up a parking lot." Let's not
make the same mistake.
Thank you.
2
CITY OF ASHLAND
;may Cf Asylq`'a
Department of Public Works Za
Public Works Administration
MEMORANDUM �.EGo"1 ::
� l
DATE: February 26, 1998
TO: Honorable Mayor and Members of the City Council
FROM: Paula C. Brown, PE, Public Works Director / City Engineer
RE: ACCEPT ODOT GRANT FOR OAK STREET SIDEWALKS, CURBS,
AND TRAFFIC CALMING
Background
City staff has been working with the neighbors on Oak Street for the past four years, discussing
various traffic safety and pedestrian access issues. Several options were discussed over time and
a conceptual solution was developed that appears to address the primary concern of correcting
and improving safe pedestrian access and street crossings through the addition of sidewalks and
raised crosswalks, and at the same time, help in attaining appropriate traffic speeds of 25 miles
per hour along Oak Street through traffic calming measures.
Throughout the project planning process, the residents on Oak Street had been discussing various
funding mechanisms. The neighbors were asking for voluntary pledges to support funding and
ultimately constructing this project. They have received a significant amount in pledges, and their
efforts continue.
Discussion
Last September (1997), City staff applied for an Oregon Department of Transportation (ODOT)
Bicycle and Pedestrian Facility Grant targeted toward local streets. The project on Oak Street
is identified as an accessible pedestrian link and safe pedestrian access on a highly traveled
multiuse roadway system.
ODOT approved the grant and provided an agreement for our execution (attached). This grant
is for Fiscal Year 1999, beginning in July 1998. It requires a 20% local match and the project
has currently been estimated at $147,684. There is a cap of $100,000 available from ODOT
grant funds. It appears as though all "in-kind" design costs completed by City forces may be
used for the match dollars. Additional match could come from a combination of neighborhood
funds and perhaps the City's Arterial Sidewalk fund.
Once this ODOT agreement has been signed, the next step in the process is to finalize conceptual
design through an open forum with neighborhood and additional public involvement, then
complete final design and engineering details. At that time a detailed cost estimate would also
be prepared, and final matching costs and cost sharing between the City and the residents along
Oak Street could be proposed. ODOT must approve the final design. It is anticipated that
construction could commence as early as September 1998.
Recommendation
It is recommended that the City Council approve the ODOT Project Agreement and terms for the
Oak Street Project, and further authorize Interim City Administrator, Greg Scoles to sign the
Agreement. It is also recommend that the Council direct staff to proceed with finalizing design
and developing detailed cost estimates, and bring a final funding plan back to Council for
approval.
F
regon Department of Transportation
Bicycle and Pedestrian Program
Room 210 Transportation Bldg.
Jahn A.Kitzhaber,M.D.,Governor Salem,OR,97310
Telephone(503)986-3555
FAX (503)986-3749
michael.p.ronkin@state.or.us
February 10, 1998
Pam Barlow
City of Ashland
20 E Main Street
Ashland, OR 97520
Subject: Sidewalks and curb extensions on Oak Street; Hersey— Nevada
Agreement #15,962
Cost: $147,684
State share: $100,000
Your share: $47,684
Enclosed are three copies of the agreement for this project, already signed by ODOT.
Please note the following information in the agreement:
• The first half of the grant ($50,000) will be available July 1, 1998. You may request
this amount as soon as you have begun preliminary engineering or other design
work. You may begin design work sooner.
• A set of plans must be submitted to the Bicycle and Pedestrian Program Office for
approval before any construction work begins.
• Work (design/engineering) should begin by October 1, 1998. The project should be
completed within one year (a later date may be chosen with written approval by this
office).
• Final payment will be released upon completion of the project and inspection by the
Bicycle and Pedestrian Program office or an ODOT representative.
Please obtain signatures on all three copies and return two copies to this office at your
earliest convenience, but no later than April 15th. Failure to execute the agreement
by this date may result in loss of state funding for this project
This project will serve local bicyclists and pedestrians well. Please call me if you have
any questions.
Sincerely,
Ij�
Michael Ronkin
Bicycle and Pedestrian Program Manager
agmt cover ltrAcc
Misc. Contracts Agreement No.15,962
City of Ashland
APPROVED STATE Staff
DATE: 12, 1997
Misc. Contracts &Agreements
No. 15,962
FISCAL YEAR 1999 LOCAL ASSISTANCE BICYCLE/PEDESTRIAN
PROJECT AGREEMENT
THIS AGREEMENT is made and entered into by and between THE STATE OF OREGON,
acting by and through its Department of Transportation, hereinafter referred to as
"State"; and CITY OF ASHLAND, acting by and through its Elected Officials, hereinafter
referred to as "City."
WITNESSETH
RECITALS
1. By the authority granted in ORS 366.514, funds received from the State Highway
Trust Fund are to be expended by the State and the various counties and cities for the
establishment of footpaths and bicycle trails. For purposes of Article IX, Section 3a, of
the Oregon Constitution, the establishment and maintenance of such footpaths and
bicycle trails are for highway, road, and street purposes when constructed within the
right of way.
2. By the authority granted in ORS 190.110, 366.770 and 366.775, State may enter into
cooperative agreements with counties and cities for the performance of work on certain
types of improvement projects with the allocation of costs on terms and conditions
mutually agreeable to the contracting parties.
NOW THEREFORE, the premises being in general as stated in the foregoing RECITALS,
it is agreed by and between the parties hereto as follows:
TERMS OF AGREEMENT
1. Under such authority, State and City plan and propose to construct the Hersey to
Nevada Section of the Oak St. sidewalks, curb extensions hereinafter referred to as
.'project." The location of the project is approximately as shown on the sketch map
attached hereto, marked "Exhibit A," and by this reference made a part hereof.
2. City has determined that the actual total cost of the project is estimated to be
$147,684. This cost shall be shared 80% by State and 20% by City; in no event shall
State participation exceed the total sum of $100,000 or 80% of the actual cost,
whichever is the lesser.
1
Misc. Contract Agreement No. 15,962
City of Ashland
3. This agreement shall become effective upon execution of this agreement by all parties
and shall remain in effect for the purpose of ongoing maintenance responsibilities for
the useful life of the facilities constructed as part of the project. The project shall be
completed within one calendar year from initiation of a contract to develop the project or
commencement of the project by City forces.
CITY OBLIGATIONS
1. City shall perform the work described in this agreement. City shall conduct the
necessary field surveys, prepare plans and contract documents, advertise for bid
proposals, award all contracts, and supervise construction of the project. Actual
construction of the project may be accomplished by City forces, by contract, or by any
combination of these methods, as City shall elect.
2. City shall submit a copy of the plans and specifications to State's Bicycle and
Pedestrian Program Manager for review and concurrence prior to construction. The
project design, signing, and marking shall be in conformance with the current Oregon
Bicycle and Pedestrian Plan.
3. City shall submit to the State's Bicycle and Pedestrians Program Manager a
notification that City is prepared to proceed with the development of the project and a
request for 50% of the agreed maximum State share of the project costs in the amount
of$50,000.
4. City shall by October 1, 1998, enter into a contract for development of project with a
private contractor or commence actual development if project is to be accomplished by
City forces. Preparation of construction plans may be considered development of
project. This deadline may be extended upon written request from City and approved in
writing by the State's Bicycle and Pedestrian Program Manager, but shall not be
extended beyond May 1, 1999. If such deadlines are not met, City shall refund all funds
paid by State on the project. City shall complete project within one calendar year from
initiation of a contract or commencement of the project.
5. City shall, upon completion of project, submit to State Bicycle and Pedestrian
Program an itemized statement of the final actual total cost of the project.
6. City shall, upon completion of project, thereafter maintain and operate the completed
project at its own cost and expense, and in a manner satisfactory to State.
7. City shall enter into and execute this agreement during a duly authorized session of
its City Council.
2
Misc. Contract Agreement No. 15,962
City of Ashland
8. City shall not enter into any subcontracts for any of the work scheduled under this
agreement without obtaining prior written approval from State.
9. City agrees to comply with all federal, state, and local laws, regulations, executive
orders and ordinances applicable to the work under this agreement, including,
without limitation, the provisions of ORS 279.312, 279.314, 279.316, 279.320 and
279.555, which hereby are incorporated by reference. Without limiting the generality
of the foregoing, City expressly agrees to comply with (i) Title VI of Civil Rights Act of
1964; (ii) Section V of the Rehabilitation Act of 1973; (iii) the Americans with
Disabilities Act of 1990 and ORS 659.425; (iv) all regulations and administrative rules
established pursuant to the foregoing laws; and (v) all other applicable requirements
of federal and state civil rights and rehabilitation statutes, rules and regulations.
10. City shall perform the service under this agreement as an independent contractor
and shall be exclusively responsible for all costs and expenses related to its
employment of individuals to perform the work under this agreement, including but
not limited to retirement contributions, workers compensation, unemployment taxes,
and state and federal income tax withholdings.
STATE OBLIGATIONS
1. State's Bicycle and Pedestrian Program Manager shall review and must concur in the
plans prepared by City before construction begins, and shall process all billings
submitted by City.
2. Upon receipt of notification that the City is prepared to proceed with the development
of project, State shall deposit with City the sum of$50,000, such amount being equal to
50 percent of the agreed maximum State share of project costs. Said deposit shall not
be made prior to July 1, 1998. Upon completion of project, inspection by the Bicycle
and Pedestrian Program staff (or a representative of State's Region office), and receipt
from City of an itemized statement of the actual total cost of the project, State shall
deposit with City a final payment in an amount which, when added to the initial
deposit, would equal State's proportional share of the total project costs, but in no event
shall participation by State exceed the total sum of$ 100,000.
3. In the event this agreement is terminated for any reason, City shall provide an
itemized statement of the costs and expenses prior to date of termination. City and
State shall share expenses in proportion to the rate established in Terms of Agreement,
paragraph 2, and if any funds are remaining from the advance deposit they will be
refunded to State.
3
Misc. Contract Agreement No. 15,962
City of Ashland
4. State certifies, at the time this agreement is executed, that sufficient funds are
available and authorized for expenditure to finance costs of this agreement within
State's current appropriation or limitation of current biennial budget.
GENERAL PROVISIONS
1. City, its subcontractors, if any, and all employers working under this agreement are
subject employers under the Oregon Workers' Compensation Law and shall comply with
ORS 656.017, which requires them to provide workers' compensation coverage for all
their subject workers.
2. This agreement may be terminated by mutual written consent of both parties.
State may terminate this agreement effective upon delivery of written notice to City ,
or at such later date as may be established by State, under any of the following
conditions, but not limited to these conditions.
a. If City fails to provide,services called for by this agreement within the
time specified herein or any extension thereof.
b. If City fails to perform any of the other provisions of this agreement, or
so fails to pursue the work as to endanger performance of this
agreement in accordance with its terms, and after receipt of written
notice from State fails to correct such failures within 10 days or such
longer period as State may authorize.
c. If State fails to receive funding, or appropriations, limitations or other
expenditure authority at levels sufficient to pay for the work provided
in the agreement.
d. If Federal or state laws, regulations or guidelines are modified or
interpreted in such a way that either the work under this agreement is
prohibited or if State is prohibited from paying for such work from the
planned funding source.
Any termination of this agreement shall not prejudice any rights or obligations
accrued to the parties prior to termination.
3. Minor modifications to the project details may be made with the written consent of
the State's Bicycle and Pedestrian Program Manager. A minor modification is one that
does not materially alter the objectives or products of the project. Budget
4
Misc. Contract Agreement No. 15,962
City of Ashland
modifications and major modifications to the agreement must be processed as an
amendment to the agreement.
4. City acknowledges and agrees that State, the Secretary of State's Office of the State
of Oregon, the federal government, and their duly authorized representatives shall
have access to the books, documents, papers, and records of City which are directly
pertinent to the specific agreement for the purpose of making audit, examination,
excerpts, and transcripts for a period of three years after final payment. Copies of
applicable records shall be made available upon request. Payment for costs of copies
is reimbursable by State.
5. This agreement and attached exhibits constitute the entire agreement between the
parties on the subject matter hereof. There are no understandings, agreements, or
representations, oral or written, not specified herein regarding this agreement. No
waiver, consent, modification or change of terms of this agreement shall bind either
party unless in writing and signed by both parties and all necessary approvals have
been obtained. Such waiver, consent, modification or change, if made, shall be
effective only in the specific instance and for the specific purpose given. The failure of
State to enforce any provision of this agreement shall not constitute a waiver by State
of that or any other provision.
IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals
as of the day and year hereinafter written.
The Oregon Transportation Commission approved this project on December 17, 1997,
as part of the Fiscal Year 1999 Local Assistance Bicycle and Pedestrian Program. At that
time the Technical Services Branch Manager was authorized to execute this agreement
for and on behalf of the Commission.
5
• Misc. Contract Agreement No. 15,962
City of Ashland
APPROVAL RECOMMENDED:
STATE OF OREGON, STATE OF OREGON
by and through its by and through its
Department of Transportation Departme of Transport on
By �� By -Z4-'i74
Bicycle and Pedestrian Program Mgr. Tec c/ ervices Branch gr.
Date /cam 2, l f Date
CITY OF ASHLAND
by and through its Elected Officials:
By
Date
By
Date
City Address:
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CITY OF ASHLAND
°•{OFASq �°•°
Office of the City Attorney (541) 4885350 .
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20 East Main, Ashland, OR 97520 (541) 4885311 - Fax .
MEMORANDUM ••'+•.°.RIGO�,,•°•
Paul Nolte. City Attorney
Sharlene P.Stephens. Legal Assistant
DATE: February 26, 1998
TO: Mayor Golden and City Councilors
FROM: Paul Nolte
RE: Request for Judge Pro Tern Appointment
I would like to be appointed as a pro tem municipal judge for the date of Sunday,
March 15, 1998, so that I may perform a wedding ceremony on that day. As you
know, city ordinance requires such appointments to be made by the mayor and
confirmed by council.
Is:\eamaTPro-tema.req)
MAYORAL
APPOITENT
f
CITY$O ' ASMLANI� a
0im U11�rG'�PAL J€TDG
PRO TEMPOI�E
By virtue.. of the autharitys vested in me as Mayor of the City of
Ashland;. f?regon, Irursuant;to Ashland 11unccrpax,`Code 2.28.2Qq
I appoint Pard Nolte a Municipal Judge far ti`te of Ashlan4,
pro tempore, for the purpose of splemni�iitg �t mkrriage on Sunday,
C
March 1998. Y
d
Catlertne M. Golden, Mayor
Confirmed by the Cit- Counct7 of the City of Ashland,,. Oregon, at
the regularly scheduled City :Council meeting an 1K, 3, 1998.
Barbara Christensen, City Recorder
CITY OF ASHLAND
Administration
s
Office of the City Administrator ..
MEMORANDUM •'�REG°?,'�
DATE: February 27, 1998
TO: Honorable Mayor and City Council
FROM: Greg Scoles, Interim City Administrat
RE: Telecommunications Ordinance
The first reading of the Telecommunications Ordinance will be heard on Tuesday,
March 3. Due to the lengthy nature of the ordinance, further copies are not being
provided at this time. Copies have previously been provided at the Study Session of
January 21 and again at the Council Meeting of February 17. If you have mislaid your
copy or need an additional copy please let Fran know and I will arrange to have a
copy at the council meeting for you on Tuesday evening.
cc Barbara Christensen
Paul Nolte
CITY OF ASHLAND
Department of Public Works
. v
Public Works Administration ;
~% O
MEMORANDUM REG0
DATE: February 26, 1998
TO: Honorable Mayor and Members of the City Council
FROM: Paula C. Brown, PE, Public Works Director / City Engineer QI�Q
RE: WASTEWATER TREATMENT PLANT UPGRADES - PO`T`ENTIAL FOR
SOLE SOURCE PURCHASE OF EIMCO PROCESS EQUIPMENT
Background
Carollo Engineers has been hired to complete the Wastewater Treatment Plant Upgrades final
design and engineering. In the process of completing their analysis, it was determined that an
oxidation ditch processing system will be used in the final design. This was accepted by the
City and revisions to the Facilities Plan were made and subsequently accepted by the Department
of Environmental Quality.
Discussion
After review of possible options, Carollo Engineers is recommending that the City pursue sole
sourcing the type of process equipment for the oxidation ditch treatment processing. They
recommend the City specify and use Eimco process equipment due to Eimco's historical success
and technological capabilities with this type of wastewater processing. Eimco holds the patent
on the technology and has a licensing fee associated with use of their product.
Approval of this recommendation will allow the City to direct Carollo Engineering to specify
Eimco's Carrousel (oxidation ditch) system technology in the final construction drawings and
specifications with their quoted price of the specific line items as shown on the attached
memorandum from Carollo Engineers (February 9, 1998). Specific line items include; Eimco
Aerators, anoxic basin mixers, and flow control gates. Potential construction contractors would
not be bidding on these specific, but would have these items, at a predetermined cost of
$452,729, added to the final bid amounts on the bid form.
Recommendation
It is recommended that the City Council adopt the attached Resolution which grants an exception
for the competitive bidding process for the Wastewater Treatment Plant process equipment, and
further to authorize the Public Works Director to proceed with specifications of this equipment
in the final design of the Wastewater Treatment Plant Upgrades, and with payment of associated
licensing fee arrangements.
Houte
<E caro��o
Memorandum
To: Paula C. Brown
From: Paul J. Schuler 12
Date: February 9, 1998
Subject: Sole Source of Eimco Process Equipment
This memorandum and attached documentation from Eimco Process Equipment is provided in support
of our recommendation to sole source Eimco as a means of allowing use of their proprietary design
technology for the Carrousel System. Specifying Eimco as the sole source for furnishing equipment and
providing services associated with the Carrousel System will allow use of the proprietary technology.
Specifying Eimco's aeration equipment will also result in the installation of proven, high quality equipment
with guaranteed oxygen transfer capabilities.
In order to ascertain whether the quoted price for the aeration equipment is comparable to costs
generated in a competitive bid situation,we have evaluated Eimco's bid prices on other projects. The
Eimco proposal in the attached white binder contains the cost information. Section 2 of their proposal
presents the price quote and Section 3 presents the price comparisons with other projects. For each
piece of equipment,the quoted prices are less than, or similar to,the costs provided from their other
projects.
We will prepare the bid form for the project with the quoted price from Eimco as a line item cost. The
contractors would prepare their bids for the cost of executing all work, except for the cost.of purchasing
the equipment and services included in the Eimco quotation. The contractors would fill out the bid form
by adding their bid price to the line item amount for the Eimco equipment and services to obtain the total
bid price.
A commitment letter from the City must be prepared and sent to Eimco to allow them to provide input to
the design of the Carrousel System prior to the 90%complete plans and specificabons. A draft copy of
the commitment letter, and ifs corresponding electronic file, is attached for your review and use.
If you have any questions or would like additional information, please feel free to give us a call.
H 1PJSPJS W SHLAN DTCB MEM01.W P D
Eimco Process Equipment Company
669 West Second Street
P.O. Box 900
Salt Lake City, Utah 84110-0300
Attention: David DiGregorio
Eimco Process Group Manager
Subject: City of Ashland, Oregon
Wastewater Treatment Plant Improvements Project
Dear Mr. DiGregorio,
After evaluating alternate methods of providing secondary treatment for the proposed Ashland
Wastewater Treatment Plant Improvements Project, Carollo Engineers has recommended the city
install two, 1.7 mgd licensed Carrousel modules, including hydraulically attached anoxic zones. The
city has accepted this recommendation.
We understand that a$49,339 license fee is associated with the use of this technology. This fee will
include the following:
use of the Carrousel system technology;
specific design information and recommended specifications;
operations manual (number of copies to be determined);
on-site operator training, both field and classroom (six 8-hour days);
one year of on-call operational assistance;
guarantee of channel velocity of 1 foot per second; and
system modifications to achieve minimum velocity if required.
Please proceed with preparation of final design criteria based on the following design criteria:
Average Day Maximum Month Flow: 3.38 mgd
Peak Hourly Wet Weather Flow: 8.5 mgd
BOD to Carrousel: 6,600 lb/day
TSS to Carrousel: 6,666 lb/day
NH3: 460 lb/day
Organic N: 287 lb/day
Alkalinity: 184 mg/I
Temperature: 18 degrees C-design
13 degrees C- minimum
25 degrees C - maximum
The design shall be based on two basins having a common-wall, non-folded configuration, with two,
100 horsepower,two speed aerators in each aeration basin. The adjustable effluent weirs should be
located on the outside of the structure.
Carollo Engineers has also recommended that the city accept the pre-negotiated prices for the Eimco
Carrousel "Hubert"Aerators, the anoxic basin mixers, and the flow control gates. The price presented
in Eimco's Proposal No. FIR 288-1 includes $312,865 for the four aerators, $60,175 for the mixers,
and$30,350 for the flow control gates. We have accepted their recommendation and will put a cost
of$452,729 into our bid form for purchase by the successful contractor. We estimate that the
contract will be bid this summer.
Please call our design engineers, either Greg Humm or Paul Schuler at Carollo Engineers, 503/227-
1885 if you have any technical questions.
Sincerely,
Paula C. Brown, P.E.
Public Works Director
RESOLUTION NO. 98-
BEFORE THE CITY OF ASHLAND LOCAL CONTRACT REVIEW BOARD
RESOLUTION EXEMPTING FROM COMPETITIVE
BIDDING A PORTION OF THE WASTEWATER LCRB RESOLUTION
TREATMENT PLANT UPGRADES TO USE EIMCO
PROCESS EQUIPMENT
Recitals:
A. AMC § 2.50.030.B permits the Ashland City Council sitting as the Local
Contract Review Board to exempt contracts from competitive bidding if it finds:
1. The lack of bids will not result in favoritism or substantially diminish
competition in awarding the contract; and
2. The exemption will result in substantial cost savings.
B. The above Code section provides that in making such findings, the Board
may consider the type, cost, amount of the contract, number of persons available to
bid, and such other factors as the Board may deem appropriate. Where appropriate,
the Board shall direct the use of alternate contracting and purchasing practices that
take account of market realities and modern or innovative contracting and purchasing
methods, which are also consistent with the public policy of encouraging competition.
C. In order to exempt a public contract from competitive bidding, the Board
shall adopt written findings that support the awarding of a particular public contract or
a class of public contracts without competitive bidding. The findings must show that
the exemption of a contract or class of contracts complies with the requirements of
AMC § 2.50.030.8.
The Board adopts the information contained in the memorandum from Paula C.
Brown, Public Works Director, with attachments from Carollo Engineers, dated
February 26, 1998, as findings justifying the exemption. The Board finds that this
exemption will not result in favoritism or substantially diminish competition in awarding
the contract and the exemption will result in substantial cost savings.
The Board resolves that an exemption be granted as follows:
Wastewater Treatment Plant Upgrades To Use Eimco Process. The portion of the
Wastewater Treatment Plant Upgrades project which defines process equipment is
exempted from competitive bidding so that the City may purchase Eimco Process
PAGE 1-LCBR EXEMPTION (P:0rducrbwwtp.2-26)
Equipment. The purchase may be accomplished by a commitment letter to Eimco and
further negotiations as necessary through the final design process of the Wastewater
Treatment Plant Upgrades Project.
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 duly PASSED and ADOPTED this day of 1998.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of , 1998.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
PAGE 2-LCBR EXEMPTION (c:orcucrowwtp.z-26)
CITY OF ASHLAND
Department of Public Works "op Agy
Public Works Administration
0
MEMORANDUM
OREGO?
DATE: February 27, 1998
TO: Honorable Mayor and Members of the City Council y�
FROM: Paula C. Brown, PE, Public Works Director / City Engineer
RE: WASTEWATER TREATMENT PLANT UPGRADES - UPDATE
Quick Update
We have not recently been back to provide an update for Mayor and Council on the status of the
Wastewater Treatment Plant Upgrades. We will schedule Carollo Engineers to be at the March
17, 1998 Council Meeting to provide a status update on design efforts and project schedule.
Briefly we will cover the following topics, and answer any other questions you might have:
Design: Project A - Approximately at the 70% point and going very well
Working on construction coordination
Project B (off-site) - Beginning design, will have public meeting in March
Coordinating eith the County for their process
Schedule: On schedule for completion of Project A design in May 1998
Construction to commence September 1998
Permit: Received the Applicant copy and have made comments
Will require EQC waiver of dilution rule
EQC meeting scheduled for Medford in May
Wetlands: Project doing well after construction completion late last summer
Plants are well established and the system is operating
Please give me a call if you have questions or comments so that we can be well prepared.