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Home My WebLink About1998-0407 Council Mtg PACKET AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL April 7, 1998 I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers. II. ROLL CALL: III. APPROVAL OF MINUTES: Regular meeting minutes of March 17. 1998. lb\ &.. Ccvl.-tu..vuA. MUWfe,S &f 3-/ 'if -18. IV. SPECIAL PRESENTATIONS & AWARDS: ~ ~' Presentation and update by Bicycle & Pedestrian Commission. Mayor's proclamation declaring April 19 - 25. 1998. as .Volunteer Recognition Week.. V. CONSENT AGENDA: 1 . Minutes of Boards. Commissions and Committees. 2. Monthly Departmental Reports - March, 1998. VI. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. All hearings must conclude by 9:30 p.m. or be continued to a subsequent meeting). ~ PUBLIC FORUM: Business from the audience D.Q1 included on the agenda. (Limited to 5 minutes per speaker and 15 minutes tota!.) -, I- i VIII. UNFINISHED BUSINESS: Council Meeting Pkt. BARBARA CHRISTENSEN crrY RECORDER IX. NEW AND MISCELLANEOUS BUSINESS: 1. Consideration of air quality alternatives, 2. Report on potential changes to the Airport Master Plan. X. ORDINANCES. RESOLUTIONS AND CONTRACTS: 2. Reading by title only of A Resolution Supporting the Organizing Efforts of the Paul Robeson en ennlal Celebration and Encouraging Educational and Cultural Activities Furthering the Recognition of the Paul Robeson Centennial in 1998." First reading of "An Ordinance Replacing Chapter 2.22 of the Ashland MUnicipal Code to Change the Name of the Bicycle Commission to the Bicycle and Pedestrian Commission and to Amend its Powers and Duties. " Reading by title only 0 "A Resolutio Authorizing Signatures, Including Facsim)le S!gna ures, or Banking Services on Behalf of the City of Ashland:" ,,~ ",,',,:.'Jk., ,'" .. " 7 y XI. OTHER BUSINESS FROM COUNCIL MEMBERS: XII. ADJOURNMENT City CauncU Agenda now evaileble on the internet. Internet Addr..: ht4J:/lwww.8lIIhl.-KI.or.ut: MINUTES FOR THE CONTINUED MEETING ASHLAND CITY COUNCIL March 18, 1998 CALL TO ORDER Mayor Shaw called the meeting to order at 12:45 p,m., Civic Center Council Chambers, ROLL CALL Councilors Hauck, Laws, Hagen, Reid, and Laws were, present. Councilor Wheeldon was absent. NEW AND MISCELLANEOUS BUSINESS I. Report on Ashland Creek Turbidity Issues Public Works Director Paula Brown noted her memo, addressing this issue, was included in the council packets, She stressed the community's ownership of Ashland Creek, and expressed her appreciation to JoAnne Eggers for her concern, Stated that temporary solutions are in place, Both Brown and Eggers distributed photos to Councilors illustrating the turbidity issues being discussed, Recognized the need for shon term solutions to get through the spring season, and the need to look at longer term measures to address problems, Emphasized that there is not much that can be done during periods of rainfall, but recognized that the issue does need to be dealt with, Questioned the long term use of the Grartite Street site as a granite pit, in light of the ntixed soils, vegetation, and proximity to the Creek, Eggers noted the location of a storm water pipe at the pit. Stated that she appreciates staff effons and staff response to this matter. Feels that City employees take pride and expend genuine effons, but considers this more of a policy issue than one needing work when a problem is identified, Feels that this is a pervasive issue, and that the Council needs to address the protection of Ashland Creek, Emphasized the need to pay attention and look at policy to save time, money and environmental costs in the long run, Suggested that what is needed is an overseer to look at consequences/impacts of city activities to the Creek, Would have to be someone trained, educated and with explicit responsibility for Ashland Creek, Eggers noted that she is committed to supponing the City in taking responsibility, and while there have been many interruptions preventing the Council from addressing Creek issues, these issues must be brought up now, Discussion of the interruptions, transitional periods and the need to put Valdez Principles into practice on this issue, Noted that Creek oversight could be applied to private as well as public projects, Stated that Roca Study is the first step in addressing all drainages and watercourses within the City, Councilor Laws noted the broad state of transition within society where humans are realizing they must look at the effects of their actions, Councilor Reid suggested the Roca Study as example of using expens outside of government to help with projects of this nature, and stated that she is committed to using this study as a model in future endeavors, Public Works Director Brown stated that work is currently being done on a Storm Drain master plan, and the Roca Study will be used as an example, JoAnne Eggers recommended that those interested in these issues refer to Depanment of Environmental Quality booklets and pamphlets from 1992-94 dealing with management practices, concerns and legal practices, Continued Cil)' Council Meeting 03-18-98 Councilor Hagen noted the conspicuous absence of the environmental community on issues such as LID's. Cited the Strawberry Lane LID as an example, since run-off from an unpaved road there lead to sedimentation into the stream channels and had an affect on air quality as well, 2, Authorization of City Council for termination (or adjustment) of two easements on newly created lots in the Fordyce Street area. Councilor Reid asked if all easements for public right-of-way, open space, parks, neighborhood, etc. are in place, Brown stated that they are in place, and that the matter before council is one easement termination and one easement adjustment. All other necessary easements are in place. Councilors ReidlHauck m/s to authorize the termination/adjustment of two easements on newly created lots in the Fordyce Street area. Voice vote, all A YES, Motion passed, ORDINANCES. RESOLUTIONS AND CONTRACTS I. Second reading by title only of "An Ordinance Adding Title 16 to the Ashland Municipal Code to Regulate, Facilitate, and Provide for Telecommunications within the City of Ashland." Councilors HagenlReid m/s to adopt ordinance #2814. Roll call vote: Reid, Hagen, Laws, DeBoer and Hauck, all YES. Motion passed, ADJOURNMENT Mayor Shaw adjourned the meeting at 1: 10 p,m. Barbara Christensen, City Recorder Catherine M, Shaw, Mayor Continued Cil)' Council Meeting 03.18-98 2 .' .' , CITY OF ASHLAND MEMORANDUM Department of Community Development Planning Division DATE: April 3, 1998 TO: Honorable Mayor and City Council Maria Harris, Associate Planner \J\. \;\r . FROM: RE: AsWand Free Ride Day Action Reauested The Bicycle Commission is working on a promotional effort for Ashland Free Ride Day, Friday, May 15. Attached is a copy of the letter of encouragement and Pledge-Not-To- Drive, This is an informational item; no action is requested, Background May is National Bike Month. The Bicycle Commission has been working on Ashland Free Ride Day, a city-wide event for Friday, May 15. A letter of encouragement was sent 'to AsWand School Principals, Southern Oregon University Department Heads, local businesses, and elected and appointed City officials, Rogue Valley Transportation District (RVTD) will be providing free rides that day on routes 5 and 10, The letter of encouragement includes a Pledge-Not-To-Drive, Participants will agree to the challenge of using an alternative form of transportation for the day by filling out the form, send or bring it to the City offices, Weekly advertisements in the AsWand Daily Tidings will thank and recognize committed participants by name and organization, Also to promote AsWand Free Ride Day, the Bicycle Commission will conduct a Cable Access TV Call-In Show, have a booth at the Ashland Community Food Store Earth Day Fair, and have snack stops in cooperation with local coffee shops and restaurants on May 15, If you need more information or have questions, please call me at 552,2045 or send an e- mail to maria@ashland,oLus, CITY OF ASHLAND CITY HALL , ,. ,.~ ASHLAND, OREGON 97520 April 2, 1998 Dear Community Leader: On behalf of the Ashland Bicycle and Pedestrian Commission, I would like to invite you, as a leader in your community, to take part in Ashland Free Ride Day on Friday, May 15, It's easy for you to participate, Just leave your car at home for a day, To get around town, try walking, pedaling, skateboarding, riding the btts, or any other form of alternative transportation, All bus rides on Rogtte Valley Transportation District's Ashland Routes (#5 and #10) will be free that day, The Commission encourages you to sign the Pledge-Not-to-Drive and help make Ashland Free Ride Day a success, Sign the Pledge and your name will appear in an Ashland Daily Tidings advertisement publicizing your commitment to try alternative transportation for a day, Sincerely, ~~ Catherine M, Shaw Mayor ------------------------------------ PLEDGE-NOT- TO-DRIVE for Ashland Free Ride Day I declare my intention to walk, ride a bicycle, skateboard, take the bus, or any other form of alternative transponation, In the spirit of Ashland Free Ride Day, I shall make every effon to avoid using a car on Friday, May IS. Name Affiliation ( ) Check here if you do not want your name in the Ash/and Daily Tidings thank-you ads. Questions? Call Maria Harris in City of Ashland Planning Division at 552,2045, RETURN WITH UTILITY BILL or DROP OFF AT or MAIL TO CITY OF ASHLAND, DEPT, OF COMMUNITY DEVELOPMENT, 20 E. MAIN " . ~~~, .."" '.;"r.{.....J. ,. ~\'-l Jfl..k ":S:- -t>j .,.. ic -,z... ~,-", '<.Jt . ~ ., .. .,,:...... 'I r ,..,":, -,. ~ ", ":.....r. ~J.'?\. ~:)__r"'-"r;':'t. .{.t'\'k\ ~ ,..:...",,: ,.( .' ~. ; - "~... I~';/' ..0;""1' i.(. ~ ~ ~..' /'>.i.r,;' ,'ii,'t,: "i\PROCI:I~TI0N ;' " '...,.:.. /7.i.i;\-jf,:;'~;"\f,""C't. :~ , ....., "::~"" ~~"'~ c!. l ~" .,~ .......~.;""..~"'... ~N.... ~ :'I; ~':7~.~~f.' -~ -,,,,-,.. .,.:::~:i1i:~.....t:("""Jm4;.~t>':(':;"'.,...;.'1 ,,1.'- ..-;:,~.!..,.-.....~..:.:-~...t~~. ~ ,. " y ."'. ,:', . '~ ,'. ,~;,: l~""",""'" :''''::S= .t'~;l ,...:.:Ji 'I .;', -.l:' .:'. ";! .....~!'C~.~~ .......~....- . - . . ",i ';-','.'# 1".. ,~ ,. " 1.~.,.J"i..t8:.. ..;'jh.......~...... (, ,~.tk' .~~'lj,,,:- ;:.'9.:......."'..~'}"." .: '....~,....:... ..,,~( .....,...:.1'....-~........;; .,...~....' ...,..;._~}:_...~-,~....!{:.~.~?..h....:~'l.. .,.. ,.the;AShland GonimunitY,~Cryi~Y$>~iii1teets CQJll1ibi1tef~I!.l!\I1YJh~~\.I~~ds. I..;' ': ,of hours dUringol997anil1998~id'theAsh1Jind cOnim.Uni~;"liiid;':1, ,",',:'1: .' ~_:~-::..,: - ~l-:,,_> _ :'~~<.>; ~.;.~~r;,;~~~~i:-;\~;~;:(~.~',~,- -.'. ~<.'f:~t:T~,,~~~~t~~~,~t~~~{', ~",~. their. :volunteetiictivities, encOm~~~ce to students in the'.remOOial '-"'''''' reacnng proiIam in oUr ioCal'scli<i.>ls; ~ffenng clerica! assis~cbui,o~ ,,' Municipal Court andp,olice~~t and administering ;the'i;:,'::'~b-. \ Community Service'v:ohintCetoffice; and ,'.' J .'~ ". ." ~. ,~-.,: '/ ~~",. <':t:',.< ;::l)}~ . i;.~ ~~' ;~",,:~;it:._-~, }, ~~:,,'. .:: ({;~:i. ,,-,, ~l', the Forest.SerVi~ attributeS thidaciCi6f fires in thewatersh~ to ih~. , ;i'~ .. ,- .. , ..' ~ ... ."'.E ' ,-,' ," '" "- ....., ..~.':.', ....,:, " . volunteers who patrol the 3S.;ii1ile cfrCuit and provide a lot .of gOOdWill. ,'. ' by,niakiDg:'tb.e public ~~' ~f"the~~tri~ti,ons.~ that afea;:apd;~1t~~." .,~ ~'~..., .. '.,;....~ ..::......').....,~..;}"~ t. .'. -. ,. "'~~. .,.-'.-. .. '_~"".. .~ ~. . r.;;:..-' 'iY~,';f.." '\,,_' . . '.'-4(.:', ,..~. .~ . .,,-, _ .;-t J - ~ . '<~l ......-..~:"~t.>t...i.~.:..,. _~. " ~~~f'..,~.~.;;.. "': WHEREAS, many of our senior citizens are lisSiSted by volunteers providi.D.g~_..:}t<~~ '." , '" f,' "ilsSjstancie '~tIi tiai1sPortation/~~oPpilig"honie visits, hoU'~old:upkliep, .~'~ ;, ~i,:,' 'ulcOme1ax ""'tioit"and'ifststmceiOthose Semorsili riiiishi":homes; ~L ~ ""':. :/ it-' ~. .'/'I~~';"'5.':,(<;';"';'; ;~:;"}>':. '., ;:i'.'. 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ASHLAND HISTORIC COMMISSION Minutes March 4, 1998 CALL TO ORDER The meeting was called to order at the Community Center by Chairperson Jim Lewis at 7:40 p,m, Members present were Jim Lewis, Terry Skibby, Vava Bailey, Dale Shostrom, Keith Chambers, Carol Abrahamson and Joan Steele, Also present were Associate Planner Mark Knox and Secretary Sonja Akerman, Members Curt Anderson and Joyce Cowan were absent, APPROVAL OF MINUTES Skibby clarified on page 2 of the February 4, 1998 Minutes, he does not question the use of accessory units, rather he questions turning alleys into streets, Steele moved and Bailey seconded to approve the minutes as clarified, The motion was unanimously passed, NEW BUSINESS Location of Electric Facilities Director of Electric Utilities Pete Lovrovich addressed the Commission to open a dialogue regarding the siting of electric utilities, He suggested forming a committee to look at more unique ways of siting the facilities, Lewis stated he realizes there are certain code requirements the Electric Department needs to deal with, but he hopes the committee will be able to come up with a better placement for these facilities, Lovrovich related this needs to be addressed in initial planning stages, Abrahamson, Shostrom, Skibby and Bailey volunteered to meet with Lovrovich at 2:00 p,m, on March 19, PUBLIC HEARINGS Planning Action 98-021 Site Review and Conditional Use Permit 44 North Second Street Trinity Episcopal Church Knox explained this proposal is for the approval of a Campus Master Plan, and site and building design approval for an 860 square foot addition to the west side of the existing Parish Hall, Each phase of the Master Plan will need a separate site review, Since a church is not permitted outright in the Downtown Commercial zone, a Conditional Use Permit is required, Staff feels Phase I (Parish Hall) is appropriate in size and scale, The primary concern is what will happen on Lithia Way, The City is aware of the church's need to have the block recognized as belonging to the church and a long range commiunent to that fact. Staff recognizes the site for that type of use, but doesn't feel the overall design for the master plan is appropriate for the site, The City is looking for a Main Street look at sidewalk grade, Bailey suggested the buildings may be too high toward Lithia Way, Knox said Senior Planner Bill Molnar (planner for this project) has stated Phase II will deter from the existing church, which is on the National Register of Historic Places, Gary Afseth, architect for the project, stated the church is 102 years old, Great pains have been taken in the design for the Master Plan in meeting with the Historic Commission at full commission meetings and at Review Board meetings, He said it was his belief the Commission recognized the church site was compatible with the downtown area, The church is not commercial, so he doesn't agree the prop'osed buildings should have the look , of downtown, rather they should have a religious feel. When he drew the plans, he wanted to avoid low ceilings and big spaces, He noted the Parish Hall will be for the community, He also said he has been responsive to the massing of the existing buildings, Ifthe buildings were designed with flat roofs, as in the new Downtown Design Standards (note: these have not yet been adopted), he feels they would look bigger. He countered the Staff Report, stating he has paid attention to the street scape in the area, The buildings that have been proposed step back at various levels from the street, as does the building directly behind the church on Lithia Way. The church members also have a good feel for the proposed design, He has used the design standards that are in effect, The siding on all the proposed buildings will match the existing buildings, which is horizontal board with "v" groove, Also, the color and trim will match, Afseth added SHPO is receptive to the design also. Skibby asked about the size of the windows along Lithia Way, Afseth said he didn't know if they would be single or double hung, but that he is following the Site Design and Use Standards, He also noted the Lithia Way side has the potential to have some commercial business in the building, After being questioned about the overhang, _ Afseth said the roof pitch will be the same as the existing building, but the overhang will be less, He also noted he wanted to keep the windows scaled down, He then explained the difference between a study model (which he has submitted) and a scale model (which has more detail), Skibby then asked about the Morgan House (also known as the Beach-Good house in the Heritage Landmarks List), which is currently located on the corner of Second Street and Lithia Way and is proposed to be demolished or moved, He noted the more we lose buildings in the Historic District, the more we lose the Historic District. Afseth stated negotiations are on-going at this time to move the house, He also related both the Morgan House and the church are platform buildings, If the house were to be moved within the church property, it wottld have to be raised even higher, resulting in a negative effect for the house, He then explained how the ramps in the Parish Hall, the church and sanctuary will tie in and address ADA regulations, The covered walk will probably have a flat roof scheme, Steele asked what would be included in Phase I. Afseth clarified it would include the internal renovation for the chapel and a new raised roof on the addition that was not part of the original church, It also includes the construction of a new 860 square foot addition on the Parish Hall (administration building). Lewis asked about SHPO approval. Afseth said he has talked on the phone a couple times and has been sent Preservation Briefs and the Department of Interior Standards that would apply to the project. Abrahamson asked if SHPO has seen the conceptual drawings, Afseth answered he hasn't felt the need to do that yet, but will after final approval is received, Ashland Historic Commission Minutes March 4, 1998 2 '''!1'1.:~~~i_~:; (~l,;r~f"i ,!:' i:.;~ It !,~~~~~::~ . Skibby stated his main concern is with the windows and the strong contemporary look they give the buildings, Afseth said he does not want to mimic the church because all standards discourage that, but added they will be sash units, He is unsure whether they will be single or double hung, He would be willing to have the details available, however in the design development, Skibby maintained since the existing church is on the National Register and in the Historic District, he has concerns about the proposed windows being too contemporary, Catharine Church, 166 Pilot View Drive, stated the church membership gave Afseth a tremendous job to come up with a design for the project. The church is full every Sttnday and they need at least 50 more seats, After the members come in on Sunday, they tend to stay downtown to eat, take care of errands, shop, etc, They are vital to downtown Ashland, Steele said she was concerned about the use of the retail space in a future phase, Church stated they are thinking about a Christian bookstore, Bill Emerson, 90 Fifth Street, related his main concern is the fate of the Morgan House, Church stated the congregation definitely wants to see the house moved rather than demolished, Emerson stated he would like the church to agree not to demolish the house, Church said the people that are interested in moving it have previously restored a house and have a lot on the corner of Beach and Henry Streets, Abrahamson inquired if the Commission needed to look at this application in relation to the new proposed Downtown Design Standards, Knox said the Standards should be adopted within three months, and the , Commission should look at the draft, Afseth stated he has already addressed five sets of design standards in this application, Knox clarified the standards have only been addressed for Phase I. Chambers said there is a need to separate Phase I from Phase II, but they are integrally linked, He asked if Phase I is approved, can the phases be separated if there is not enough money now to go ahead with Phase II? Afseth said the congregation would be disappointed, as a lot of energy has been put in Phase I; however, the phases are a package, The campus is an integral part of the design, Chambers acknowledged the design between the two phases is compatible, Steele asked the Commission how it felt about a flat roof concept for churches, Bailey said she would not like a flat roof on a church, Most all churches have steep roof pitches, She then said she likes Phase I, but commented the rest of the design for the Master Plan is not oriented toward Lithia Way, The problem is that car traffic comes down Lithia Way and the only portion of the buildings that will be visible is the back, She has a problem with that. Lewis stated Lithia Way and Second Street has the potential to be a major corner in Ashland because the property across the street is currently vacant. His concern is the church is in a commercial district. He agrees the existing church is in a wonderful location and he sees nothing wrong with it. He said it is important to ask if the Commission is looking at the design concept for the City of Ashland or for the church, Shostrom stated he can't separate the two phases, He likes Phase I and the village quality, and realizes it is in a transition area, However, he feels like a commitment for the entire Campus Master Plan would be too much, Ashland Historic Commission Minutes March 4, 1998 3 especially if future phases aren't built for another five or ten years, Abrahamson agreed and said it is difficult to separate the two phases, She likes the concept, but wondered how to make it work with the design standards, Chambers listed the Commission concerns as follows: 1) How does the Master Plan relate to the sweep of Lithia Way? When talking about the next 100 year scenario, the Commission needs to take the Downtown Design Review Standards into account. 2) It is in a transition area, similar to Bard's Inn. When the Bard's Inn annex was built, the City got a hybrid and no one was really happy with it. 3) It is important to remember the church is the church, The other buildings are auxiliary, so the Commission needn't feel they have to look like the church, He feels these buildings could work with more of a commercial design. Knox also noted since these buildings are being set up for possible retail use and assembly, they don't have to take on the shape of the church, Staff still feels the street scape needs to be taken into account, Lewis stated many designs are adaptable and listed downtown buildings that have been adopted to other uses, He said it should not matter what the interior use is, the exterior design needs to be compatible with the downtown area, Skibby said he feels the comer could be used more, The scale and massing is huge and if it is going to be used commercially, maybe the design should reflect more of a commercial feel, Knox added he feels Staff has been clear in the design concept since the beginning, Staff would not like to lock into the proposed design for the Master Plan. He then read the two approval options recommendations by Staff, Steele moved and Chambers seconded to recommend approval for Phase I only with the six conditions suggested by Staff, The Campus Master Plan would be approved in concept, allowing for the future expansion of church facilities, but not supporting the schematic design concept, This recommendation does not endorse the schematic architectural elevations and site plan for the Master Plan, The motion was unanimously approved, MORE NEW BUSINESS Bill Emerson - Golden Soike Commemoration Designer Bill Emerson presented his concept for the commemoration of the Golden Spike in the Railroad Park, He explained when he was working on the design for the Railroad District Park he left the area near the end of the park on Eighth Street, which is the closest to the actual driving of the spike, for the display showing the history of probably the most historic event of the City, He has come up with an outdoor theater design with a main stage and arbor behind it, Seating would be on the sloped lawn, The stage area is already naturally lower, He also suggested display panels denoting the historical significance of the Golden Spike, The existing sidewalk needs to be replaced in its same location at an elevation level with the curb in order to provide the slope for the seating, He said it would be a place to have children put on plays, to have community talks, etc, Emerson also stated the sign is at the exact location of the entrance to that area and suggested it be moved to a more appropriate place, Steele recommended the sign that states RAILROAD DIST, PARK be replaced with a sign that states RAILROAD DISTRICT PARK, Ashland Historic Commission Minutes March 4, 1998 4 ',", r, . I ~ \)'1' I", The Commission agreed the design was wonderful. Therefore, Chambers moved to send the design to the Parks Commission, as the Historic Commission enthusiastically supports Emerson's innovative design, Abrahamson seconded the motion and it passed unanimously, Lewis said he would be glad to go to the Parks Commission meeting when it is on the agenda, The Commission commended Emerson for his fine work, Emerson stated it would be a good idea to have the neighborhood see the design first, then present it to Traffic Safety Commission, Bike and Pedestrian Commission, etc, prior to the Parks Commission, MORE PUBLIC HEARINGS Planning Action 98-022 Site Review and Variance 112 Helman Street Community Health Center Knox related the applicant bought this building to relocate the Ashland Community Health Clinic, The application is for a five space parking Variance and Site Review for the medical office, Staff is requesting an upgrade of the front facade, including awnings over the windows, Since Central Avenue will be soon be a through street, the front portion of the building will be very visible, Staff is recommending approval. Shostrom commented on the parking, stating most landscaping just doesn't work next to parallel parking because when you get out of the car on the curb side, you step right into the landscaped area, He also said the area has more of a downtown feel rather than residential. Chambers moved to recommend approval of this application and Steele seconded the motion, Abrahamson amended the motion to include a recommendation the windows be covered with awnings, The motion was unanimously approved, At 10:00, Chambers moved and Steele seconded to extend the meeting until 10:15, The motion passed unanimously, BUILDING PERMITS Permits reviewed by members of the Historic Commission and issued during the months of January and February follow: 64 Third Street 21 South Second Street 455 Siskiyou Boulevard 111 "B n Street 58 East Main Street 259 Idaho Street 64 Third Street Annschild/Thomaschefsky Allen Drescher City of Ashland Joe Collonge Allan/Sallie Sandler Isabelle Burns Annschild/Thomaschefsky Demolish Rear Porch Remodel Reroof Innkeeper's Unit (B&B) Replace Door Addition Remodel Ashland Historic Commission Minutes March 4, 1998 5 195 Sherman Street 237 North First Street 265 Fourth Street 570 Fairview Street 51 Water Street 60 East Main Street 333 North Main Street 190 Oak Street 337 East Main Street 11 North First Street Ron Butz Ashland Community Food Store Davi Traister Martha Williams Beasy's on the Creek Tudor Guild Wood's House Earth Alert The Infinite Eye Grizzly Peak Roasting Co, REVIEW BOARD Addition Remodel Interior Remodel Carport Sign Sign Sign Sign Sign Sign Following is the schedule (until the next meeting) for the Review Board, which meets every Thursday from 3:00 to at least 3:30 p,m, in the Planning Department: March 5 March 12 March 19 March 26 April 2 Skibby and Bailey Skibby, Lewis, Steele and Cowan Skibby, Abrahamson, Bailey and Shostrom Skibby, Abrahamson, Lewis and Cowan Skibby, Chambers, Steele and Shostrom OLD BUSINESS Project Assil!IlIllents for Plannin~ Actions II PA # I Address I Person(sj Assigned I 96-086 685 "A" Street Curt Anderson/Jim Lewis 96-110 499 Iowa Street Joyce Cowan 96-143/97-030 136 North Second Street Terry Skibby 97-018 661 "B" Street Jim Lewis 97-053 565 "A" Street Jim Lewis 97-075 40 North Main Street Dale Shostrom 98-021 44 North Second Street Dale Shostrom 98-022 112 Helman Street Vava Bailey Ashland Historic Commission Minutes March 4, 1998 6 . . Southern Orel!.on Landmarks Commission Traininl!. Workshop The Commission agreed the workshop was a success and it would be worthwhile to get together with other commissions in the area annually, It was also recognized in the future, workshops should be designed so they are more locally oriented. Southern Orel!.on Historical Society Presence in Ashland Lewis stated the self-guided tour booklet is almost ready to be printed, The committee has still not located a downtown site for the building but it is still looking, Skibby presented a letter from Edmund Dews to Allen Alsing regarding the necessity of a SOHS presence in Ashland, Grant Application for National Rel!.ister Online Travel Itineraries Steele reported she submitted the grant application prior to the deadline. The Commission thanked her for all the work she put into it. Steele said she learned a great deal about Ashland through her research, AND MORE NEW BUSINESS National Historic Preservation Week The Commission discussed which tours should be offered this year, and decided the Lower Lithia Park and Downtown area should be one, Also, since the Railroad District may soon be on the National Register of Historic Places, there should be at least one tour in that area, Skibby will get a photo for inclusion in the bill stuffer. 101 Oak Street The Commission reviewed a letter received from the Departrnent ofInterior regarding National Register status for 101 Oak Street. In order to be placed on the National Register and receive tax credits for renovation, the front door that was removed needs to replaced, Although the Commission did not agree, it did not want to jeopardize the listing, Herital!.e Committee Meetinl!. Skibby announced the next Heritage Committee meeting will be held on March 25 at 4:30 p,m" probably in the Swedenburg HOttse. ADJOURNMENT With a motion by Chambers and second by Skibby, it was the unanimous decision of the Commission to adjourn the meeting at 10: 17 p.m. Ashland Historic Commission Minutes March 4,1998 7 ~~". ~- I SIXTH ANNUAL I ASHLAND AIRPORT DAY 98' SUNDAY MAY 17, 1998 8 AM - 4 PM Get a close look at: * A biplane from the 1930's A World War I replica bi-plane Experimental Aircraft Association (EAA) custom made planes Commercial, exotic .and one-of-a-kind aircraft * * * Lots of things to see and do: '* * Skydiving excitement at noon! Take a ride on an airplane, helicopter or ultra light! (All Day) Free EAA Young Eagles plane rides - kids 8 to 17 (8:00 to 11:00) Radio controlled model aircraft demonstrations (12:00 to 1:00) Lunch, snacks and beverages available until 2:00 PM Announcer Patrick Henry will call all the action * * * * Where and When: * * Ashland Municipal Airport 8:00 AM to 4:00 PM Take Hwy 66 to Dead Indian Memorial Rd. proceed 1/4 mile to the airport entrance on the left hand side For more information contact Bob Skinner @ 482-7675 * * Free Admission and Free Parking PLANES - FUN - FOOD - FLY ASHLAND AIRPORT COMMISSION March 4th, 1998 AT THE COUNCIL CHAMBERS 1755 East Main Street MINUTES MEMBERS PRESENT: Chairman Paul Mace; Jennifer Hall; Donald Fitch; Lillian Insley; Bill Skillman; Councilor Alan DeBoer; Ken Ehlers; Marty Jacobson, Staff Present: Public Works Director Paula Brown and Caralyn Dusenberry, I. CALL TO ORDER: 12:00 Noon Meeting was called to order at 12:01 p.m, A, Public Forurn: Reouest for additional agenda iterns II, APPROVAL OF MINUTES: Wednesday, February 4th, 1998 Skillman stated the discussion about price of property for sale states him as saying commercial property in Ashland is sold for $40-60 thousand dollars per acre and he believes he said "it is sold for $60-100 thousand dollars per acre," Chairman Mace asked for any other changes, and receiving no others stated the minutes were approved as corrected, III, OLD BUSINESS: A, Pending Proiects: -Beamis/Sandler: See Staff Report. Questions as Presented in the Staff Report: I) Do you wish to make a recommendation to Planning Department for their action? 2) Is this within plans for 22 acre parcel? 3) Sale or lease ofland? DeBoer stated the City Council had an Executive Session at their meeting the previous night, All the land north of the Airport (5-6 acres) could be partitioned into two to three productive lots, What the City Council would like to do is order an appraisal after discussing the options with the FAA, City Council would like to research the option of removing that section of land from the Airport Master Plan, The FAA will advise the City on how they can utilize the acquired funds, The City would most likely transfer funds received from the property sale to the Airport, The land is not applicable for direct airport usage, DeBoer asked Brown to check the Airport Master Plan maps because there are three alternatives for usage referenced, Discussions were held on the different maps/alternatives and on the aviation and non-aviation applications for this location, The advantage to selling the land would be to provide the City funds for constructing the sewer line, which is projected to cost $180-200 thousand dollars, (G:airp\minutes\mar98.min) Page 1 Discussion was held on Alternative Plans 'A' and 'B', Al Alsing, pilot, stated the City signed an agreernent saying they would not sell the land for 20 years, The two reasons for buying the land was for the allowance of hangar expansion and the other was to create a noise buffer, He stated there are fewer Airports today than there were yesterday, The buffer was created to control the number of complaints initiated by the noise, He urged the Commission to have a public hearing and receive input from pilots, etc, DeBoer stated the real decision is whether the Commission wants to remove the six acres from the Airport Master Plan and then make the determination as to whether the property should be sold, leased, developed, rnade a buffer zone, etc, Hall stated she thinks other possible options should be reviewed in reference to Airport related businesses, Discussion was held on placing sewer before the land could be developed, Discussion was held on helicopter services on the north side of the road, Hall stated she would also like feedback from the Airport users on functions for the land, Discussion was held on revenue producing land, Sandler asked if the Commission would be willing to lease the land, DeBoer stated he would support a lease, Discussion was held on leasing the land and changing the Airport Master Plan, After discussion Mace asked for a consensus, Hall stated she would like to see it as a buffer zone because she thinks that is a good idea; Mace stated leasing the property would require rernoving it from the Airport Master Plan, Skillman stated it is rnore amenable to a lease than a sale and the property would have to be for aviation purposes, Ehlers stated that the entire hold-up for development of the Airport is lack of sewer line and more development requires a sewer line, He is in favor of a lease, Jacobson stated the lease would be fme, Jacobson objected to Sandler's suggestion that because he is in the same business as Oak Street Tank & Steel that he should not have a say, He does not have an objection to Oak Street Tank and Steel because it would actually help his business if it were located at the Airport, His concern regards limiting to only aviation related businesses, Fitch stated the lease or purpose does not make any difference to him, The development looks positive, If the building were to be for industrialization, he prefers an aviation related business influence, If building is going to be developmental, he prefers a keystone approach, Skillman stated he wants to see aviation businesses and thinks it is indeed a stretch that Oak Street Tank and Steel be considered aviation related, Aviation limits should be a precedence to selling otherwise there will be little control over the businesses, His constituents have all agreed the land should not be sold or leased and that anything placed there must be aviation related, Mike Morris from the Audience asked Skillman to explain why he felt Oak Street Steel & Tank is not considered aviation related, Skillman stated the aviation related business is a stretch, Staff, stated Mace, will find out the definition of aviation related business and availability of grant money, After discussion Mace asked if the Commission would be in favor of addressing a lease proposal for this land, Ehler moved that the Commission hear a lease proposal from Sandler, Jacobson seconded motion, Motion approved, Ehler asked how we resolve the "aviation related" issue, After the proposal is submitted the Staff will determine if it is aviation related, Skillman asked if Oak Street Tank and Steel has manufactured aviation fuel tanks, Mike Morris stated he does not know the percentage of tanks they have manufactured for aviation fuel. (G:airp\minutes\mar98,min) Page 2 Alsing stated that changing part of the Master Plan also requires approval by the State Aeronautics Division, DeBoer asked for a recommendation to rernove six acres from the Airport Master Plan and to direct staff to pursue feasibility of moving area north of the road from the Airport Master Plan, the land Sandler is interested in leasing, Discussion was held on this issue, FAA will allow the City to buy the land back at 80% of the appraisal price, The scenario: Appraise the land; take it out of the master plan; and sell land, Ehler moved that an appraisal be made of the property, Mace stated that hearing no second the motion died, Brown stated a grant has been applied for through SOREDI to construct sewer at the Airport, Discussion was held on possible cost of sewer being approximately $180 - 200,000, consistent with prior, --T-Hangar Development: Next Steps - Staff Report Brown stated there are no plans available. She will report next month, B. Maintenance Issues: Staff --Fuel Tanks: The City has a signed contract with Bergeson-Boese & Associates to begin the fuel tank project (see information in packet), There will be an initial meeting on March 5th to discuss specific concerns, Meeting will be held in the Public Works Conference Room and Mace was invited to attend, DeBoer will try to attend, -Tree Trimming: We have targeted trimming for March 15th Brown stated March 15th is the date set for the tree trimming, The Engineering staff is working in the field getting prepared for the photogrametry and the trim date might slip a week or so, but would be done as soon as practical. -Spring Weed Control Program To help keep costs down we will negotiate with the Parks Department, -Drainage East End of T-hangars - Staff Nothing new on this item, IV, NEW BUSINESS: A, Airports Survev: Mace This will be removed from the agenda, B. Lois Shafer letter and Mavor Golden Resoonse (02/11198) Questions to Commission: (G:airplminuteslmar98.min) Page 3 Do you want to respond? (Information in packet,) The Commission invited Mr, Hassel to comment on issues addressed in Shafer's letter, Hassel stated he has guys that like to work on cars and they are "parts cars", The problern is they were going to place the cars in the back and someone turned him into the County because he did not have a flood plain permit. He cannot go onto the property until the County approves his changes, Skillman stated the cars have nothing to do with the Airport. Mace asked Brown to write a letter to Shafer with this information, C, Airoort Commission Mernbers: (2 Members Terms Expire 04/30/98 & 1 Vacancy) Mace asked anyone interested in being reappointed to send a letter to the Mayor, D Other: None V, AIRPORT MANAGER REPORT/FBO REPORT/AIRPORT ASSOCIATION: A, Status of Airoort, Financial ReDort. Review of SafelY ReDorts: Brown stated Skinner is out of town, She asked if the Commission would like to meet at the Airport instead of the Council Chamber, Skillrnan asked if they could try it, Mace stated the Council Chambers are more publicly accessible but there should be enough room at the Airport, Meeting at the Airport would be good if a need arose to review the on-site situation, The April meeting will be held at the Airport, B, Ashland Airoort Association: Status ReDort Airport Appreciation Day will be the 17th and not the 24th. C, Other: None VI. INFORMATIONAL ITEMS: A, FBO Lease - Signed (CODV in Dacket) B. Insley stated an article in the Federal Air Surgeon's Medical Bulletin, Winter, 1997, states 45 billion dollars, annually, are granted to the nation's economy and provide more than 540,000 jobs, VII. ADJOURN: There being no further business, The meeting adjourned at 1:21 p,m, Respectfully submitted, Dawn Curtis Administrative Secretary Public Works Administration (G:airp\minutes\mar98,min) Page 4 BICYCLE COMMISSION Thursday, February 19, 1998 Meeting Minutes Members Present: Landon Hilliard; Darrel Gee; Larry Hobbs; Russ Rickert; Councilor Ken Hagen, Staff present: Paula Brown; Mark Knox; and Mindy Bath, I. CALL TO ORDER: Councilor Ken Hagen called the meeting to order at 4:31 p,m, II. APPROVAL OF MINUTES: December 15,1997: Councilor Hagen stated the minutes would stand approved as submitted, III. ITEMS FOR DISCUSSION: A. Public Forum Elias DeChristo, a member of the Ashland Community Bike Program, talked about his program, Currently, the program has over 150 recycled bicyCles, There are weekly workshops at Ashland High School. After going through 18 hours of courses, a bicycle is donated to that person, The main problem, is that there isn't much space for the stored bicycles, They would also like to find more areas to do the courses, 8. Facilitv Development There will be a ground breaking ceremony March 17, 1998, at Dog Park at 10:00 a,m, -Oak Street Project: Presentation by Paula Brown Discussion & Comments: The discussion was held on the Oak Street local improvements and the $100,000 grant. -Bicycle Lockers: Status No discussion was held, C, Planninq Issues: -Review Planning Actions: Subcommittee Comments No discussion was held, --Review Site Plans of Upcoming Planning Actions: Discussion Item PAGE l-lc,bikfeb9B,Minl \ , " ~ (Hilliard) -- Hillard and Gee would like to meet with Maria to discuss the Mountain Meadows Planning Action, D, Future Events/Promotions: -T-Shirt Project: Status The T-shirts are still being ordered, No further discussion was held, -March 11th Cable Access Program: Discussion Discussion was held on the March 11th one hour program from 7 to 8 p,m, Ken would like 4 to 8 people to help with the program, A meeting will be held at Hagen's house, March 4, 1998 at 4:30 p,m., to discuss what will be programmed, -Bike Commute Day: Discussion Discussion was held on trying to find a title for the Bike Commute Day, E. .. Bicvcle Safetv Education: Committee -Siskiyou Wheelman Activities: Status Rickert said there were a few updates about the activities, The kids race ride is still ( being put together, ~, F Other: Ganeen Elsworth was still on the commissioners list and will need to be removed -Goal Setting Date: Decision No discussion was held, IV. COMMENTS: Commission or Spectators. V. INFORMATIONAL ITEMS A. Other: VI. ADJOURNMENT There being no further business the meeting adjoumed at 6:20 p,m, Respectfully submitted, Mindy Bath Public Works Administration c PAGE 2-IC,b1kfeb9a,M1nl TRAFFIC COMMISSION SAFETY ..........,.......,......................................,........,.................................,.................,.....................,...........,..........'.....'....'......................'. ....:';:'0.;'..............,.."..,..,....,..... ........'..................'........'....'..'......'.....................'........"Miii'jjtes...ofM"iile"fiii'g'......'..........'..'................'...........'..'..'.....'......'....'..'......,... , February 26,1998 Members Present: Councilor/Chairman Don laws, David Fine and Bob Goeckermann. Staff present: Jim Olson; and Officer Brent Jensen, I. CALL TO ORDER: 7:00 p.m. Meeting was called to order by Councilor laws at 7:05 p,m. II. APPROVAL OF MINUTES: January 22, 1998: Fine moved to adopt the minutes with change as stated in his attached written statement. Motion seconded and adopted by Commission, III. ITEMS FOR DISCUSSION: A. Public Forum B. _ Review of Traffic Reauests/Proiects Pending 1, Second Street Public Parking: Kyle Arberg stated he was in favor of the parking lot being half 4- hour parking limit and the other half 2-hour parking limit. Discussion was held on letter submitted, David Skolnich, Home at last Music, stated he was in favor of leaving the parking lot at its present 2-hour parking limit. He stated the parking lot works adequately as currently signed, He referred to Allen Drescher's letter. Melanie Jensen, 945 Penny Drive, stated she was in favor of the 2- hour parking limit and that the lot was built from funds paid for by the downtown business owners, She also stated the lot should not be an employee parking lot. G:OawnlCaralynlTratlFebruary 98 Minutes.wpd Page 1 William Barchett, Century 21 real estate agent, stated he was in favor of the 2-hour parking limit for half the lot and 4-hour parking limit for the other half. He also stated there is a shortage for services parking and longer term parking which is badly needed, Melanie Jensen stated there is an adequate long-term parking lot located on Hargadine. Councilor LawS stated that realtors have been exempt from the employee parking ban. It was noted from the audience that Laws was correct in that realtors must abide by parking time limits, Commissioner Fine commented in reference to comparison parking utilization used by Van Vleet Realty. Kyle Arberg stated real estate shopping is much more time consuming than buying music, a vase etc. He feels sorry for Hargardine residents because of the congestion in the parking area. Commissioner Goeckermann stated he is not sympathetic to Century 21 realtors. Olson stated the former Administrator, Brian Almquist, was concerned the lot would become an employee parking lot. The purpose of the parking lot was for the use of general shoppers and the tourists. councilor Laws stated he is in favor of the 4-hour parking limit especially for winter time. Officer Jensen recommended the possibility that the parking patrol officer should not write tickets on over-parked cars if the lot was half empty. Commissioner Fine moved to not take action. Councilor Laws seconded motion. Motion approved 2-1, 2. Yield on 'C' Street at 8th Street Olson made presentation and discussion on the placement of a "Yield" sign. After discussion, Commission approved placing a "Yield" sign on 'C' Street at 8th Street. Page 2 G:DawnlCaralynlTrallFebNary 98 Minute.,wpd . . 3, "No Parking" on South Mountain Avenue Olson gave staff a presentation in reference to a "No Parking" area on South Mountain Avenue, After discussion, Commissionor Fine moved to accept the recommendation of "No Parking" on South Mountain Avenue, Councilor Laws seconded Motion. Motion ' approved. 4. Speed concerns on Wightman Street Heath Lawson, a student from the SOU Family Housing Center located on Wightman Street, and a representative from Old Mill Village addressed the Commission in regards to speeding cars in the area, He stated numerous children live in the complex and the excessive speeding proposes a dangerous situation with no security for the children's safety, Debbie Rosenberg, director for the Family Housing Complex, stated the need for funding be made available to install traffic calming, Citizens will be installing shrubs along the street. C, Fire Aooaratus Demonstration by Ashland Fire Deoartment D. Follow-uo on Previous Traffic Actions Olson reviewed and discussed Traffic Action List with Commission. E. Handicao Access Issues F, Traffic Safety Education Committee: 1. School Safety Program 2. S.O.V. Traffic Safety Committee 3. ACTS Oregon News 4. Traffic Safety Notes G:Dawn\Caralyn\Traf\February 98 Minutes,wpd Page 3 G, Education Oooortunltles: 1, Report on Northwest Transportation Conference . ' . 2. Safety Committee Problem Solving (03/12/98, 8 a,m. - Noon) H. Goal Settinq I. Other: Presentation of the Transportation Document: Commissioners were presented the ODOT report on the intersection at Fire Station No, 1. This will be placed on the agenda for the next meeting, "No Left Turn" Sign at Albertsons: Commissioner Fine stated the "No Left" sign at Albertsons' parking lot entrance to Tolman Creek Road is constantly being violated. He recommended the City remove the sign, Olson stated the sign and turn movement restriction was a compensation given to Mrs. Richards during the Tolman Creek Road Improvement project. ' Laws recommended the City not remove the sign. No action was taken by the Commission, Grant: Olson presented the ODOT grant for improvements of North Main Street from the Railroad overpass to Schofield Street. The Traffic Safety Commission unanimously supported the project and instructed staff to present the grant to ODOT. IV. INFORMATIONAL ITEMS: V, ADJOURN: There being no further business the meeting adjourned at 8:40 p.m, Respectfully submitted, James H. Olson Assistant City Engineer Page 4 G:DawnlCaralynlTrallFebnJal'f 98 Minutes,wpd City of Ashland PARKS AND RECREATION COMMISSION REGULAR MEETING MINUTES February 23, 1998 ATTENDANCE: Present: Absent: Al Alsing, Bob Bennett, Teri Coppedge, JoAnne Eggers, Laurie MacGraw, Director Ken Mickelsen None I. CALL TO ORDER Chair MacGraw called the meeting to order at 7:00 p,m, at the Civic Center, 1175 E, Main, II. ADDITIONS OR DELETIONS TO THE AGENDA None Commissioner Eggers said that she would like to add a discussion of the height of the flood wall in lower Lithia Park, The item was added under Old Business, III. APPROVAL OF MINUTES A. Regular Meeting - Januarv 26. 1998 Commissioner Eggers made the recommendation that the wording related to Commissioners' discussion of the critical need for "baseball fields" be restated to indicate simply "ball fields " and to delete the phrase "if possible", Other Commissioners concurred with the change in wording, Commissioner Coppedge made a motion to approve the minutes of the January 26, 1998 Regular Meeting as amended, Commissioner Alsing seconded, The vote was: 5 yes - 0 no IV, REVIEW OF FINANCES A, Aooroval of orevious month's disbursements Commissioner Alsing made a motion to approve the previous month's disbursements as indicated by checks #18599 through #18929 in the amount of $180,388,34, Commissioner Bennett seconded, The vote was: 5 yes - 0 no V, PUBLIC PARTICIPATION A. Ashland Gun Club - request for lease modification Bill Longiolti, President of the Ashland Gun Club, Rick Georgenson, and D,W, Jay were present in the audience to speak to the club's request to re-establish the original property boundaries of the city owned Lithia Springs property which the club leases frorn the Commission, Mr. Longiotti explained that in 1994 the lease had been modified to delete that portion of the property which the club was not actively using at that time, The club would now like that property reinstated for the purpose of establishing an archery range. Regular Meeting - January 26, 1998 Ashland Parks and Recreation Cornmission Page 2 Reaues[ by Ashland Gun Club - continued Mr, Longioni outlined the current use of the property and the various organizations such at the Ashland Police Department and the National Guard who used the gun range for qualifying events. He and Mr. Georgesen indicated that right now the closest archery range of any kind was in Josephine County, They also described the "field archery range" which the club was proposing, Varying from the traditional range with targets and bales of hay set up in the distance, the "field range" would consist of a course which participants would walk through with various targets located along the walking course, In response a question by Commissioner Bennett, Mr. Longioni explained that the course was so designed to maximize safety utilizing the natural contours of the property and separation frorn the gun ranges, The archery range would be an integral part of the Gun Club and would be covered under all the provisions of the lease agreement as the gun range including insurance requirements, Referring to the staff memorandum dated February 18, 1998, Commissioner Coppedge inquired as to whether or not the club would be willing to include the list of stipulations related use of the property which would be reinstated, Mr. Longioni said that the list of restrictions fit the club's intent for use of the area and saw no problem with adhering to them, Carlos Reichenshammer (600 Emigrant Creek), across the road from the Gun Club, was present in the audience to speak against reinstating the property to the lease, Mr. Reichenshammer said that the first he and his wife had learned that modifying the lease was under consideration was when they read the meeting agenda over the weekend in the newspaper. He said that because there was no prior notification to the neighbors, he asked that the Commission postpone its decision until the neighbors have the opportunity to meet. In response to a request to outline the basic reason for his opposition to the lease modification, Mr. Reichenshammer said that he felt that having the Gun Club near residences was very intrusive to the neighborhood, He said that among his concerns were the hours of operation which are from dawn until dusk and that during the summer usage when the club was most active interfered with neighbors use of their property out- of-doors, He said that it was not just family activity but indicated that the amount of traffic generated because of the groups of users such as the National Guard and police departments was already high, Commissioner MacGraw clarified that his concerns were primarily with the existing use, not with approving the lease modification to include the archery range, Mr, Reichenshammer said that he believed that an added facility would create more traffic and more usage, Commissioner Bennen inquired as to how many houses were close to the property, Mr. Reichenshammer said that along the road there were about 7 to 8; two of which were very close. In response to a question by Commissioner Alsing, both Mr. Reichenshammer and Mr. Longioni from the Gun Club indicated that they would be willing to sit down to discuss the neighbors' concerns, Regular Meeting - January 26, 1998 Ashland Parks and Recreation Commission Page 4 VI. OLD BUSINESS A, Discussion of height of flood wall in Lithia Park Commissioner Eggers said that she had asked for the item to be placed on the agenda becattse in looking at the flood wall which had been constructed in lower Lithia Park she believes that it has been constructed higher than necessary to handle a 100 year flood, She said that earlier today she made some measurements at the wall which is 5 blocks high, and will presumably be higher once the rock work is done, This is approximately 2 blocks higher (12 1/2") than the associated "wing wall" of the bridge, Her basic question was why the flood wall needed to be so much higher than the wing wall at that location, She indicated that she would like to have Otak, Inc, review its specifications for the wall to determine whether or not it would handle a 100 year flood if it were lowered one to two blocks. Commissioner Eggers said that if it were possible to lower the height of the wall she believed there would be several advantages to the park: to reduce the separation betWeen the park and the creek, to provide a place for people to sit and relax, and to reduce the cost of the rock facing which wottld be placed on the wall, She said that she felt very strongly that the wall should only be as high as it needs to be for flood protection, She said the kinds of things which she would like to ask Otak, Inc, to address would be: how high is necessary to handle a 100 year flood and have it marked on the wall; how much safety margin is above that line; what creek cross sections does Otak find relevant; and, why is the flood wall higher than the wing wall? Commissioners discussed various aspects of the proposal including a rough guess as what it would entail dtte to the structure of the wall, Commissioner Coppedge said that she too would have preferred a lower wall and indicated that she too might be interested in seeing if the wall could be lowered without risking flood control. She also said that if a lower wall would be appropriate for flood control, what would it take to remove the top course of blocks? Commissioners Alsing and MacGraw said that they were not interested in second guessing the engineers at this point in time, MOTION Commissioner Eggers made a motion to postpone rocking of the wall until the questions expressed earlier were answered. Commissiorter Coppedge said that she would be willing to second the rnotion if it were added thilt the questions would be answered with deliberate speed and that a decision on whethe: 'Jr not the rock work could proceed did not have to wait until the next Commj~sion meeting, Further discussion ensued related to the practicality of removing the top course of rocks due to the rebar. Commissioner MacGraw stated that she was str%gly opposed to taking an action which she felt would be going backwards, The lC'G[ion died for lack of a second, Regular Meeting - January 26, 1998 Ashland Parks and Recreation Commission Page 3 Reauest bv Ashland Gun Club - cOnlinued Chair MacGraw inquired whether or not there were any additional questions or comments on the lease modification issue itself. Commissioner Eggers inquired as to the length of the lease. Director Mickelsen said that it was a 15 year lease and that the expiration date was 2009. Commissioner Eggers encouraged the Gun Club and Reichenshammers to get together in the spirit of neighborliness to give the neighbors the opportunity to talk about their concerns. Indicating that the roads were county roads and thai archery was a quiet activity, Commissioners Coppedge and Alsing indicated that they did not see adequate reason to postpone making a decision related to modifying the lease and authorizing an archery course. They said that they believed that the concerns expressed by Mr. Reichenshammer were more "good neighbor" issues which needed to be addressed directly with the Gun Club and were not related to the issue of the lease. MOTION Commissioner Coppedge made a motion to grant the Ashland Gun Club's request to modify the current lease to include the entire property as was indica led in the original lease agreement including the conditions outlined in the memorandum to the Commission dated February 18, 1998. Commissioner Alsing seconded. In discussion of the motion, Commissioner Eggers said that she did not have any difficulty with the request that was being made to modify the lease but that she would be voting against the motion because she felt that the neighbors should have been notified so that they would have had more opportunity to discuss their concerns related to current usage as well as the lease modification. The vote was: 4 yes - 1 no (Eggers) B. Open Forum Duncan Coppedge (2927 Barbara Street) said that he wanted to speak to the Commission about the proposed BMX track which would be located on the Greenway property near the sewage treatment plant. He said that he understood that Public Works would be making a presentation this evening which would include a request to use the site currently under consideration for the BMX track as a staging area for construction. He asked that the Commission not postpone constructing the BMX track in order set it aside for Public Works purposes, In response to a question from Commissioner Alsing, Mr. Coppedge indicated that the group of young people had been meeting with Department staff and had canvassed the adjacent neighbors to hear whether or not they had any concerns about localing a BMX lract in that location. He said that in talking with Department staff it appeared that one day's use of earth moving equipment would be all it would take to construct the track and that rules and regulations for use would need to be adopted. He anticipated being able to get back to the Commission with a proposed design in about a month. He said that in speaking with the nearby neighbors, no one expressed negative concerns about the concept. Commissioner Eggers inquired as to whether or not Mr. Coppedge would be able to stay for the presentation by Public Works. He indicated that he would. Regular Meeting - January 26, 1998 Ashland Parks and Recreation Commission Page 5 MOTION Heisrht of the flood wall - continued Commissioner Coppedge made a motion to move with all deliberate speed to have the questions related to the height of the wall answered as to whether or not the wall could be lowered and still handle a 100 year flood, and, in the absence of compelling evidence that the wall could be lowered, to proceed with the rocking of the wall. Commissioner Eggers seconded. The vote was: 3 no - 2 yes (Eggers, Coppedge) VII. NEW BUSINESS A. Discussion of uocoming WWTP 1morovements/Modifications Public Works Director Paula Brown was present to discuss the upcoming Public Works project for improvements to the Waste Water Treatment Plant. Commissioners had previously reviewed a memorandum from Ms. Brown related to the project which requested thai the Commission grant permission for a berm to be constructed on the wesl end of the project area, and, that the south end be made available as a staging area during the construction phase. Commissioners had many questions related to how the project would proceed. In particular they expressed concern for use of the south side as a staging area. Ms. Brown explained why Public Works was making the request which primarily focused on the need to keep the existing plant operation while construction was underway. Other possible options were discussed. Related topics such as the proposed BMX track and the completion of the Bear Creek Greenway trail in the area were also discussed, At the close of discussion, no specific determination was made related to using the south side as a staging area. It was determined that Director Mickelsen and department staff would continue to work with Director Brown to fmd a win/win situation for all concerned. Both Ms. Brown and Commissioners indicated that they were confident that the two departments would work together to find the best solution to complete both the WWTP project and to minimize impact related to park needs in the area. MOTION B. Aooroval of youth activities levy agreement with Ashland School District Director Mickelsen indicated that the Commission needed to authorize the Chair to sign the agreement related to the Youth Activities Levy with the school district. The agreemenl as written by the City Attorney is based on the requirements related to the ballot measure which authorized the levy. Commissioner Coppedge so moved. Commissioner Bennett seconded. The vote was: 5 yes - 0 no MOTION C. Aooroval of proposed budgets for fiscal year 1998-99 Commissioner Alsing made a motion to approve the 1998-99 budgets for the Ashland Parks and Recreation Department as reviewed by the Commission and to authorize staff to make minor adjustments as needed in final preparation for the city's budget document. Commissioner Bennett seconded. The vote was: 5 yes - 0 no , Regular Meeting - January 26, 1998 Ashland Parks and Recreation Commission Page 6 MOTION Budget aoofOval - continued Commissioner Coppedge made a motion to adopt Resolution #01-98 related to authorizing a lease agreement between the Golf Course Fund and the Capital Improvement Fund related 10 improvements at the golf course. Commissioner Alsing seconded. The vote was: 5 yes - 0 no VIII. COMMUNICATIONS and STAFF REPORTS A. Letter from neighbors of Clay Street Park Commissioners discussed a letter received from neighbors at Clay Street Park which requested that the Commission consider establishing a playground at the park. General consensus among Commissioners was that it was a positive request to consider and that it would be addressed when they reviewed the Department's 5-year Capital Improvemenl Plan. IX. ITEMS FROM COMMISSIONERS None X. UPCOMING MEETING DA TE(S) and PROPOSED AGENDA ITEMS The next Regular Meeting would be Monday, March 16, 1998 at 7:00 p.m. at the Civic Center. XI. ADJOURNMENT By consensus, with no further business, Chair MacGraw adjourned the meeting. Respectfully sU}Jjitted, /J~) 8lV-~)j Ann Benedict, Business Manager Ashland Parks and Recreation Department Monthly Building Activity Report: 12/97 # Value Units SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Building: ADDENDUM/PERMIT 9711045 DORMER EXTENSION FOR 9502025 FENCE FIREPLACE & CHIMNEY GARAGE POOL REMODEL REMODEL & ADDITION REROOF REROOF/FRONT PORCH RETAINING WALL RETAINING WALLS SFR SPECIAL INSPECTION 1 1 1 6 1 2 1 3 1 1 1 1 1 14 1 o 2,500 o 9,600 5,700 17,159 17,000 11,000 15,000 7,776 3,500 2,500 14,000 1,556,042 o Subtotal: $ 1,661,777 Electrical: 1 BR CIR FOR HOT TUB 1 500 1 BRANCH CIRCUIT 2 450 ADD 1 BRANCH CIRCUIT 1 1,000 PARTIAL ELECTRICAL REWIRE 1 750 SECURITY SYSTEM 1 3,148 SERVICE CHANGE 2 1,450 SERVICE CHANGE + 3 BR CIR 1 550 SERVICE CHANGE + 5 BR CIR 1 1,000 SERVICE CHANGE/11 BR CIRS 1 1,400 TEMPORARY POWER 2 274 VERIFY 3 BR CIR 1 75 Subtotal: $ 10,597 Mechanical: AC COIL & GAS FURNACE 1 1,983 FREE STANDING GAS STOVE 1 2,500 GAS FIREPLACE 1 1,880 GAS LINE/FURNACE/1 BR CIR 2 7,661 GAS LINE/GAS FURNACE 2 6,634 GAS LINE/GAS PACK 1 2,060 Page 1 Monthly Building Activity Report: 12/97 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Mechanical: GAS LINE/GAS STOVE 1 100 GAS WATER HEATER 1 800 HEAT PUMP/2 BR CIR 1 5,586 MOVE GAS METER 1 150 REPLACE GAS FURNACE 1 2,000 WOODS TOVE 1 800 WTR HTR/DRYER/RANGE/FR PL 1 1,000 Subtotal: $ 33,154 Plumbing: BACKFLOW DEVICE 2 3,106 DOUBLE CHECK VALVE 1 250 LAUNDRY SINK 1 250 REPIPE WATER SYSTEM 1 2,600 REPLACE WATER LINE 2 650 Subtotal: $ 6,856 ***Total: $ 1,712,384 COMMERCIAL: Building: ADDITION 1 3,500 DECK ENCLOSURE/PHASE III 1 24,660 FIRE SPRINKLER SYSTEM 1 23,500 GARAGE 1 2,928 GYMNASIUM - MIDDLE SCHOOL 1 1,600,000 MINI STORAGE/BLDG #5 1 73,812 REMODEL 2 24,300 STORAGE BUILDING 1 56,438 Subtotal: $ 1,809,138 Electrical: 2 BR CIR/SWENDENBURG HALL 1 1,200 6 BRANCH CIRCUITS 1 1,500 SERVICE + 10 BRANCH CIRS 1 1,800 TEMPORARY SERVICE 1 1,000 Subtotal: $ 5,500 Mechanical: 2 GAS PACS 1 10,465 Page 2 Monthly Building Activity Report: 12/97 # Units Value COMMERCIAL: Mechanical: GAS LINE/FURNACE/1 BR CIR 1 2,157 GAS LINE/FURNS/ACS/4 CIRS 1 12,575 Subtotal: $ 25,197 Plumbing: BACKFLOW DEVICE 1 200 RELOCATE & REPLACE 5 SINK 1 2,500 Subtotal: $ 2,700 ***Total: $ 1,842,535 ---------------------------------------------------------------- ---------------------------------------------------------------- Total this month: Total this month last year: Total year to date: Total last year: 90 57 574 581 $ 3,554,919 $ 1,064,845 $23,515,603 $18,708,945 This month This month last year This year Total Fees: Total Inspections: 33,386 665 13,305 551 217,100 4234 Page 3 PAGE NO. 1 03/24/98 ADDRESS ** GARAGE 567 CAROL ST 529 FORDYCE ST ** Subtotal ** ** POOL 1168 ASHLAND MINE RD ** Subtotal ** ** SFR 529 FORDYCE ST4 1125 VILLAGE GREEN DR 1135 VILLAGE GREEN DR 1183 VILLAGE SQUARE DR 241 VILLAGE PARK DR 1167 VILLAGE SQUARE DR 274 VILLAGE GREEN DR 1141 VILLAGE SQUARE DR 1168 VILLAGE SQUARE DR 1158 VILLAGE SQUARE DR 1213 MUNSON DR 1114 VILLAGE SQUARE DR 2560 EAGLE CREEK LANE 307 HILLCREST ST ** Subtotal ** *** Total *** PAGE NO. 1 03/24/98 ADDRESS ** GARAGE 85 WINBURN WY ** Subtotal ** ** GYMNASIUM - MIDDLE SCHOOL NEW CONSTRUCTION: 12/98 RESIDENTIAL #UNITS CONTRACTOR ROGUE BUILDERS, INC. VERTICAL GRAIN CONSTRUCTION FIELDS CONSTRUCTION CO. ASHLAND WILLOWS LLC M. ROCK M. ROCK M. ROCK M. ROCK M. ROCK M. ROCK M. ROCK M. ROCK M. ROCK M. ROCK M. ROCK BEAR CREEK CONSTRUCTION OWNER NEW CONSTRUCTION: 12/98 COMMERCIAL #UNITS CONTRACTOR OWNER VALUATION 10000.00 7159.00 17159.00 17000.00 17000.00 96990.00 109964.00 119016.00 123000.00 124608.00 125000.00 119016.00 96901.00 119016.00 109964.00 80904.00 87700.00 93963.00 150000.00 1556042.00 1590201.00 VALUATION 2928.60 2928.60 150 WALKER AV ** Subtotal ** ADROIT CaNST. co. ** MINI STORAGE/BLDG #5 1095 BENSON WY5 ** Subtotal ** TONEY, JERRY CaNST. INC. ** STORAGE BUILDING 212 WALKER AV ** Subtotal ** ADROIT CaNST. CO. *** Total *** 1600000.00 1600000.00 73812.00 73812.00 56438.00 56438.00 1733178.60 r~ . Portland Oregonian Copyright (c) The Oregonian 1998 Sunday, March 29, 1998 LOCAL STORIES CITIES CONCERNED ABOUT WATER QUALITY ARE TURNING FOCUS TO FEDERAL LAND USE ERIC GORS~I of the Oregonian Staff Summary: Utilities and districts see a link between damaged water sources and logging Turn on the faucet, and you probably don't.think about a tree falling in the forest. But since a few harrowing days two.years ago, city utilities and water districts across Oregon have. made the connection. Record floods in February 1996 sent a torrent of mud and debris into rivers and streams on national forests in the Cascade Range, knocking out water systems from Portland to Eugene. Two years later, a trend has emerged: Cities and other water providers are exerting new and potentially powerful influence over how federal forest lands are managed. The symbol this time isn't an owl or a fish. It's a glass of water. The question is whether the result will be more limits on logging in federal forests -- where restrictions already are in place to protect endangered wildlife -- or a shift in,. responsibility. ... Increasingly, water providers are scrutinizing entire watersheds rather than just parts. That could mean pressure to impose new land-use restrictions on farmers, private timber companies and developers who also own land in watersheds that pr~duce drinking' wa~r. The stakes are high: More than 50 percent of Oregonians get their water from sources that flow from federal forests. Most of the time, rivers in Northwest forests run clear. But during big storms, streams fill with dirt, making it harder to filter water for drinking. Studies show more dirt flows into streams in areas that are logged or are crisscrossed with roads. Some water providers and federal land managers say the heavy rains that triggered the 1996 flood would have swamped treatment plants regardless of the landscape. But to many, the connection to logging was apparent: * Mud and dirt poured into Bull Run reservoirs -- which normally provide 800,000 people in the Portland area with water so pure it doesn't need filtering -- forcing the use of backup wells threatened by chemical contamination. One-third of the Bull Run watershed was logged between 19~9 and 1991; logging was banned permanently in fall 1996. * The 30,000-acre Fish Creek drainage in the Clackamas Basin, home to 140 miles of road and a timber program that cut 6'0 percent of the drainage's old-growth forest, was washed out by 236 : landslides. 'Downstream, two water treatment .p1ants on the Clackamas) River shuc down briefly. * For two weeks, the city of Salem asked 150,000 residents and businesses to cut water use in half after its treatment plant on the North Santiam River faltered because of muddy water. The river flows from the Willamette National Forest, formerly the No. 1 Hmber producer- in lohe U. S. ForeS'lo Serv-ice S'ys-toem. * Downstream from the same forest, Eugene's filtration plant on the McKenzie River shut down Feb. I. The amount of sediment floating in the water was 16 times greater than levels documented in Salem. There's a hitch in focusing on public land: Not all land that feeds water supplies lies entirely within federal forests. The Clackamas River, a water source for 175,000 people, meanders 30 miles beyond the Mount Hood National Forest boundary to water intakes in the shadow of Interstate 205. But cities and environmental groups, sometimes working together _ _in: unlikely alliances,. are_ targeting land administered by the Forest Service and Bureau of Land Management. Most rivers and streams tapped for drinking water begin'on federal land. Federal land usually is the largest area of watersheds, and it's easier to bargain with one or two agencies than a web of different, private landowners. Recently, several cities and water districts have gotten 'greater say in how their watersheds are managed by negotiating agreements with the Forest Service and BLM- that make protecting water a ._t5'p...P1'ioriJ;y. The water providers and federal agencies agreed to provisions that include: establishing joint water-quality monitoring programs, discussing timber sales and other projects in watersheds early in the planning process, patrolling during storms and producing annual reports on watershed health. The agreements don't give cieies veto power on timber sales and, with one exception, do not reduce or limit logging. Although federal land managers praise the new partnerships, they also say environmentalists are exploiting people's fears about drinking water to push an agenda to ban logging: Federal managers argue that timber sales are as central to their mission as safe water and they tout restoration programs that ~1iI ' 1 ( A shift in focus For years, environmental groups bent on curbing logging on federal lands rallied around saving the spotted owl and endangered salmon. Now, they'-re turning toward drinking water. In Februa~y, 21 conservation groups released a report criticizing timber sales and projects approved in 1997 under President Clinton's Northwest Forest Plan. The report highlighted municipal watersheds and blamed logging for damaging them. The report identified 33 timber sales on 5,794 acres within areas that feed water supplies. The report criticizes the Clinton plan for not giving municipal watersheds a special designation or protection. Although the plan identifies key watersheds for restoration, it does not cover all municipal watersheds. "The basic program has not been one of watershed restoration -- it "S been one of" timber extraction, It. said Regna Merri tt, water-quality advocate for the Oregon Natural Resources Council. "The whole direction of the agencies is going to have to shift drastically if they're going to be in step with the public wants." Logging industry officials shake their heads at the suggestion that the Clinton plan doesn't go far enough. The timber harvests allowed by the plan, which covers 24.5 million acres in Oregon, Washington and California, are an 85 percent reduction from 1988. levels. Ward Armstrong, president of the Oregon Forest Industries Council in Salem, said people must realize that the goal of managing a municipal watershed is to provide water that is treatable -- not drinkable. "The goal is to provide the best water we possibly can," he said. "The way to achieve that is not to stop logging." In recent months, the Forest Service and BLM have signed watershed management agreements with the cities oe Lake Oswego, Estacada, Molalla and Sandy, and a water board comprising Oregon City and West Linn. Portland, Salem, Eugene and Ashland already had agreements. The agreements do not curtail logging -- except for Sandy's, which could. But the potential for limits exists if cities exert pressure. Several cities that draw water from the Clackamas River succeeded in getting the BLM to scale back a timber sale called the Clackaloos. City of Salem officials are analyzing proposed 1998 timber sales in their watershed on the Willamette National Forest. The sales total 26.8 million board feet -- twice the cut of last year. The increase is partly because of logging restrictions on coastal , ". include shutting down roads and planting more trees in steeply sloped areas. After the 1996- noods, the Forest Service got $180 million in federal money for watershed restoration in Washington and Oregon. ,'J-'."\' Even timber industry officials say they tread carefully around the issue. But they are adamant that proper logging won>t damage water supplies and frustrated at the prospect of more limits. Exploring watersheds Watersheds sometimes are likened to bathtubs. A watershed is made up or a river, all its tributaries and the land that drains into them. On national forests, that can translate into virtually all the real estate. Nearly every drainage on the 1.1-million acre Mount Hood National Forest produces water for drinking. Forty percent of Oregonians get water from sources originating in, that forest. Oregon residents long have looked to the mountains and forests for pristine water red by springs, rain and snow. Bull Run has been tapped for more than a century. Oregon City drew water from,the Willamette River until a.1913 typhoid outbreak forced city officials to turn to the Clackamas. River.. Because of the difficulty of expanding the Bull Run reservoirs or filtering their water, the Willamette River again is being eyed as a source of water, raising more.questions about what should be expected of water before it is flushed through a treatment plant. Before the government can pinpoint how land-use practices arrect drinking water supplies it must know where supplies are. And that's the problem -- it doesn,.t. '" ,-. This month, the state should get its first influx of federal grants to develop mOre accurate data on Oregon>s 3,500 water systems. Over the next six years, the state will get roughly $100 million through the act. But so far, only $1.9 million has been set aside for protection -- in the rorm or more workers to identify the undocumented systems and coordinate volunteer protection programs. The rest is earmarked for loans to communities to upgrade water systems. I' Protecting watersheds is part of what water officials call the r "multiple barrier'" approach to ensuring sare drinking water. \ Barrier one: protecting the SOUrce. "It's sort of a shift in the water-supply industry," said Roberta Jortner, a senior planner with the Portland Water Bureau, which oversees Bull RUn. "Now, the first source of treatment is the watershed itself." Jortner is working on a drinking-water protection strategy for the coalition of 20 Portland-area water. suppliers and Metro that would add a powerful voice to the debate about land' use and water quality. , forests that are home to. endangered marbled.murrelet. ( The town of Detroit, Ore., which has shifted from a timber-dominated economy to one targeting recreation, asked the Forest Service this month to yank several timber sales in its watershed. /' The city of Lake Oswego objects most to building more logging roads, which caused so much damage at Fish Creek, said Joel Komarek, a city engineer. The drainage is the subject of a three-year, $5.4 million restoration, one of the largest ever in ehe Nor-ehwese. ( "I think the Forest Service and BLM.realize those kind of practices can't continue,~ Komarek said. "Ideally, we'd like to close off the watershed to all those impacts. But I don't think it's realistic to make the Clackamas watershed another Bull Run." Water providers say their biggest problem is high turbidity. But they do not place blame solely on rederal rorest managers. "I think it's a whole combination of things," said Dan Bradley, general manager of the South Fork Water Board, which treats' Clackamas River water for 50,000 customers in Oregon City, West Linn and other communities. ___ "Forest practices, agriculture, urban areas with increased storm runoff," Bradley said. ~Heck, recreation pl.ays a role. A lot of environmental groups would like to point to the forest, 1" think .. ','. that's just part of the answer." Salem Mayor Mike Swaim has highlighted the economic benefits of clean watersheds. Salem's 19S0s-era water system, which uses a hed of sand as a filter, is susceptible to plugging when water is muddy. The city is spending $15 million to' add a third filter and a . chemical wash. The argument: the less mud flowing off the forest, the lower the cost to treat. Swaim also noted that during the flood, the .city's high-tech companies and rOOd-processing plants were hamstrung. Not everyone agreed with Swaim's link of the city's problems to logging. Some city residents speculated that the flood stirred long-dormant sediment in Detroit Reservoir. Swaim and others pressed Sen. Ron Wyden, D-Ore., for a stUdy by the General Accounting Orrice, the investigative arm or Congress. The report, due in May, will analyze logging impacts. on water quality on federal forests providing water to Seattle, Portland, Salem, Eugene, Coeeage Grove and Sandy. Increased regulations Jim Rice peers down on the dense stands of Douglas fir and western hemlock in the Eagle Creek drainage east of Estacada and talks about getting it right. " -' Rice, who plans timber "sales on the Mount Hood National Forest's Estacada Ranger,District, stands on a ridge top surveying 1,030 acres'-of forest slated for logging under four timber sales called the r;:"gle__.sa..!:_es. Fire consumed the drainage 130 years ago, and aside from a few surviving large trees, nature started trom scratch. The average tree brushed' blue for cutting is ~8' inches in diameter. There are no clear-cuts, 1.2 miles of new road will be obliterated and Rice says it still will look like forest after 28 million board feet of timber is removed. Environmental groups say the area is wilderness and should be protected. The sale area is expected to be the focus of protests this spring and summer. Rice likes to say that in the days before the Clinton plan, someone mapping a timber sale could measure distances from streams that were off-limits to logging by counting boot steps. Now, two people need a tape measure. The old standard was 40 to 50 feet from water's edge. The Clinton plan demands buffers at least 416 feet on each side of fish-bearing streams and 208 feet on others. The Forest Service line: If it's good enough to protect native cutthroat trout in the creek, it should ease worries about downstream water suppliers. "Scientists concerned about water quality are not concerned about the Eagle timber sales," Rice said. Water providers that draw from the Clackmas apparently concur: Their agreement with the Forest Service and BLM says that the Clinton plan will adequately protect city water supplies downstream. Bruce McCammon, regional hydrologist for the Forest Service, said 'safe drinking water supplies and properly executed logging can coexist. Me doesn't think the new agreements with cities will result in less logging. "We have information from watersheds across the West that management can take place without affecting water quality, II- McCanunon said. n-The question is whether management can enhance water supplies.'" The emerging role of cities in steering forest management comes as eftorts to save endangered species are shifting out of the national forests and into urban areas. This month, steelhead trout in rivers and streams running through metropolitan Portland were added to the federal endangered species list. ~he unprecedented listing could curtail home construction and force water rationing. Still, city officials and environmentalists say their focus on ... the forests is just -- even if it is not the only answer to improving the raw product. "The example to be set on public lands is a good place to start, II. said Gayle Killam of" the Oregon Environmental Council. 't-It' you don I-t have protections there, it I.S a lot harder to convince individual ~andowners it's'the right thing to do." Eric Gorski is a reporter in The Oregonian's MetroEast bureau in Gresham. He can be reached by phone at 503-294-5971, by fax at 503-667-9973 and bye-mail at ericgorski@news.oregonian.com. MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL March 17, 1998 PLEDGE OF ALLEGIANCE Mayor Shaw called the meeting to order at 7:00 p.m., Civic Center Council Chambers. ROLL CALL Councilors Laws, Reid, Hauck, Hagen, and DeBoer were present. Councilor Wheeldon was absent. APPROVAL OF MINUTES Mayor Shaw noted that Councilors had been presented with amended minutes for the March 3rd meeting, correctly indicating that the DEQ's Air Quality Presentation had been made by David Collier and that identified the regional transportation planning group as the Metropolitan Planning Organization (MPO). The minutes of the regular meeting of March 3, 1998 were approved as amended. SPECIAL PRESENTATIONS & AWARDS 1. Presentation by Carollo Engineers regarding status of the Waste Water Treatment Plant. Director of Public Works Paula Brown introduced Bob Eimstad, of Carollo Engineering who provided an update of the status of the Wastewater Treatment Plant upgrade project. Eimstad stated that the project will be about ninety percent complete by the end of March, meaning that they are roughly one month ahead of schedule. Noted that improvements need to be on-line and working by the end of calendar year 2000, and current progress indicates that there is adequate time to meet that completion date. Cited uncertainty due to need to seek DEQ approval. Also explained that there will be a meeting April 14th, to speak to neighbors and show them how their concerns have been addressed Briefly discussed second portion of the project, the off-site biosolids treatment area. Noted that Ashland will cease discharge into Bear Creek and Ashland Creek during the dry season (November 1 through April) as required by the DEQ. Treated effluent will be pumped to storage uphill and then dried and distributed in irrigation water on to City property. Will be ready for construction beginning next summer and be on-line with the Wastewater Treatment plant improvements in 2000. Eimstad noted that meetings with neighbors had occurred on March 16th. Listed concerns raised as odor, visual impact and impacts on property values of neighboring property, and questions about groundwater degradation and erosion on sloped areas. Property will need a conditional use permit through the Jackson County planning department . Discussed progress in permit process, and the need for pollution rule requirements in Rogue Basin to be waived for discharge into Ashland Creek. City will need to evaluate means to replace flows diminished by effluent treatment, and is looking into using Imperatrice property water rights as flow augmentation/flow return. 2. Presentation by Mt. Ashland Association regarding planned improvements to the Mt. Ashland Ski Area. Muriel Ames, vice president of the Mt. Ashland Association board of directors noted recent history of the ski area, outlining the fact that the City owns the ski area and leases it to the Association. Forest Service permits are held by the City. Emphasized services offered to the community, especially local youth. (There are now nearly 1500 students enrolled in skiing programs, and these programs are now part of Ashland Middle School curriculum for 7'" and 8'" grades.) City Council Meeting 03-17-98 1 Stated that with financial success comes the need to enhance the area to better serve youth, novice and intermediate skier as well as snowboarders. Plan will ensure the ski area's long-term economic health by staying current and making improvements. Improvements are currently being analyzed by the Forest Service, and there will be opportunities for public input in Medford and Ashland (April 8th at 8:00 p.m. in SOU's Stevenson Union). Jeff Hanson, Mountain Manager, presented an overview of the proposal. Noted the careful planning that had gone into preventing impact on the forest and watershed, explaining that a rare plant survey had been performed and that wildlife and water quality had been taken into account. Stated that the layout prevents impact to wetland areas or any erosion. Emphasized that ski season provides a good compliment to the off-season for the Shakespeare Festival, that there are many positive youth activities, and that these improvements put the mountain on a firm foundation to continue providing these types of services to the community in the future. Noted that interested parties can contact the U.S. Forest Service to provide written or verbal comments or to be added to mailing lists. Discussion of the Mount Ashland Association's partnership with Callahan's in light of their illegal sign and the fact that this situation would be taken into account when the contract is renewed. Myra Erwln/300 Grandvlew /Conservation Chair for the Rogue Group Sierra Club. Supports expansion that is user friendly to novices and intermediate skiers. Stated that the proposed plan has significant environmental impact and does not meet it's stated goals. Introduced Tom Rose, who has prepared a map identifying problems. Explained that Rose was involved in developing the original master plan for the ski area, and the environmental analysis. Tom Rose/420 WileylIdentified three principle concerns. Timber, wetlands, and two new risks to ski areas - novice access and ski run steepness. Stated that a tangible comparison for the timber to be removed needs to be provided. Noted that two new roads are proposed, raising concerns about run off and erosion and silt transport. Pointed out that the wetlands at the upper end of the watershed are critical to area, explaining that there are four substantial wetlands, and ski runs cross streams six times and wetlands five times. Stated that expansion is needed but it should be planned for the knoll where there are no streams or significant wetlands. Mayor Shaw suggested that the Rogue Group meet with the Mount Ashland Association to discuss these concerns. Marilyn Brlggs/590 Glennvlew/Because Ski Ashland is public, the partnership with Callahan's is suspect in light of the illegal billboard. Suggests contract be cancelled. Feels that Mount Ashland Association could end affiliation . . . . t" . non-support of this billboard. Ma or Shaw asked that this subject be placed on the next council agenda in April r discussion, and that the Mount Ash an socIa o' 3. Mayor's Proclamation declaring the week of April 5-11, 1998 as Arbor Week in Ashland. Mayor read proclamation by title only. 4. Mayor's Proclamation declaring the week of April 5-11, 1998 as Building Safety Week In Ashland. Mayor read proclamation by title only. City Council Meeting 03-17-98 2 CONSENT AGENDA 1. Minutes of Boards, Commissions and Committees. 2. Monthly Departmental Reports - March 1998. 3. Approval of liquor license application for Oak Knoll Restaurant (Bob Haney, applicant). 4. Approval of liquor license application for Peerless Garden Grill and Bistro (Crlssy Barnett, applicant). 5. Authorization of City Council for termination (or readjustment) of two easements on newly created lots in the Fordyce Street area. 6. Adoption of findings for approval of Skateboard Park. 7. Petition to City Council to approve a resolution recognizing the Paul Robeson Centennial. 8. Council confirmation of appointment of City Administrator. Mayor Shaw requested that item #8 be pnlled for discussion. Councilor Reid requested that item #5 be pulled for discussion. Noted that these would be addressed under "New and Miscellaneous Business". Councilors HauckIReid m/s to accept the remainder of the consent agenda. Councilor Hagen stated that he could not vote on Item #6 (Skateboard Park findings). Voice vote: All AYES (Hagen abstaining from #6). Motion passed. PUBLIC HEARINGS 1. Consideration of adopting a Telecommunications Business Plan for the Electric Department. Director of Electric Utilities Lovrovich explained reasons for this plan, citing changing regulations, new technology, customer expectations, and the need to look to the future to secure revenues for the City. Noted that currently, nine miles of \4 fiber strand guywire (used to install fibers) is in place. Conduit has been installed in conjunction with other projects. Explained that if council decides to move forward with the plan, wiIl bring funding alternatives back, and stated that Finance has had limited opportunity to prepare information to date due to budget season. Presented staff recommendation to extend fiber to all city nodes, and to develop a strategic steering committee and a technical advisory group. Public hearing open 8:03 p,m. Dan Blckford/3104 Woodbrlar, Medford, ORlFalcon-TCI/Stated that plan's projections represent 80% of TCl's customer base, and feels that this is unrealistic. Noted that City's expanded basic projections are 15% higher than TCl's numbers in that area. Cited historic data to indicate that potential number of premium subscribers is overstated by 200% Noted that there is no consideration of providing public access in the plan. No consideration of the required digital decoder which would raise City's rates above those charged by TCI. Stated that internet service projections are optimistic at best, and stated that TCI will be offering similar services by that time. Asked that council not take action at this time, but look at financial risks in a competitive environment that rapidly changes. Emphasized that there is a good deal of money at risk. Noted current number of TCI subscribers in Ashland is 5236. Charles' McHenry12514 Old Military Rd.lCentral Point, ORlMember of Oregon Telecommunications Forum Council (OTFC) chaired by Governor Kitzhaber/Expressed his strong support for the proposal, noting that other cities are currently undertaking similar projects and even ODOT is placing fiber along 1-5. There is a terrific right-of-way in utility and should leverage that right-of-way to pull fiber and establish infrastructure. Cited similar activities in Springfield, Eugene, Cedar Springs, and Tacoma. Noted that the City will need to puIl fiber anyway for internal purposes, and from a business perspective should look to leverage it. Stated that the City should form a technical and business committee, noting that the industry is moving rapidly, and there is a need to move in a timely manner. Once the asset is in place it can be used for a variety of purposes that will expand business opportunities in the City and bring more businesses. City Council Meeting 03-17-98 3 Ralph Wefel/SS591 Freeman Rd.lCentral Point, OR/Interested in the issue as an InfoStructure user and user group member, questions whether InfoStructure users elsewhere in the valley will have improved access over alternatives such as existing copper lines. Charley Lanussel645 A. St./SOTTC; Starseed, Inc.lCEO of Starseed, Inc., developer of communication technologies, and chair of SOTTC of InfoStructure. Both his business and personal interests lead to his support of this project from it's early stages, although it provides him with no immediate benefit. Stated that connectivity brings benefits to the world, and communications are vital to how we will function as a society. Feels that this project represents an invaluable opportunity for a small community. Leveraging the right-of-way is an amazing opportunity as it represents the most expensive item for private enterprises in similar situations. Explained that this project will allow internet connection without a computer, to greatly expand communications. Re-emphasized the importance of these issues for society, and noted that he is impressed with the community's capacity to get things done. Bill T1erney/3500 SW Bond Ave.lPortland, ORlRegional VP, Falcon-TCI/$4.2 million is a great risk, even greater given over optimistic projections. Plan's projected CATV revenue exceeds all cable systems in the U.S. Noted deficiencies in projected costs as well. Will need considerable additional staff as well as provisions for billing, mailing, and etc. Cautioned prudence, explaining that a potential asset could easily become a liability without accurate projections, particularly on the revenue side. George Stephan/611 Siskiyou Blvd., #2/General Manager, InfoStructure/Project will put utility in better position to compete when deregulation becomes a reality. Despite his position as an internet service provider (ISP), he views network as an opportunity not a threat. Noted that ISP's are regional not local, and feels that City should enter partnership with existing ISP's. Long term impact will be helpful to City as it prepares for new millennium, and will establish Ashland as one of the most forward looking communities in the nation. Allan Oppenheimer/ll0 S. Laurel St./President, Open Door Network ISPIRing will help by giving more options. Supports project because it is "cool technology and a cool project". Will make a giant difference in services available due to the technology, and will bring emerging technologies to Ashland much sooner than would otherwise be possible. Feels that as far as obstacles go, technical issues will rival monetary issues, but he emphasized that there is a significant technology sector developing within Ashland and these people are available to assist on technical issues which may arise. Joe Johnson/Executive Vice President, Falcon- TCIITCI will continue to provide customer service, upgrade technology, and look at new technology and new products. Bottom line is that there will be competition and this has not been adequately considered in the projections. Ferhad Erdogan/545 A. St.! Aneva, lnc./Emergence of technologies has greatly increased what is available to consumers. Services will eventually merge to become one technology, combining voice, cable and computer. Suzanne Stevens/33 Mallard Ln.lStevens Design & Starseed, lne.twill benefit her small graphic design business. Noted how the worldwide web makes mass communications available at an amazingly low cost. Large part of business is "pushing print files" that would take 5-10 hours on a 28.8 modem connection. A fiber ring will offer much better upload capabilities. Mike Dewey/960 Liberty St,/Salem, OR/OR Cable Telecommunications Association/ Asks that Ashland take close look at the cable television side of this project, particularly in regard to the previous survey. Stated that there is normally one business in a given arena within a community for a reason. TCI will compete, and it appears that Ashland will attempt to regulate and compete at a higher price. Concerned with having to provide plans for TCI upgrades to the city, it's competition, as part of a franchise agreement. Also raised issue of cross City Council Meeting 03-17-98 4 subsidy related to the use of electric utility dollars. Cited difficulties of the project as competition and the required infrastructure, and noted that TCI will also be providing internet service in competition with Ashland. Steven Belsky/609 Elkader/Project A/Supports project. Feels that arguments against plan have merit and should be considered, but that there is a compelling argument to move forward. Supports providing cable, but questions if City will control content. Also noted concern over City ability to extract knowledge about habits. Noted that with regard to the internet, the City will provide bandwidth, not service per se. If City provides more bandwidth to existing ISP's and encourages new ones to come to Ashland, it will benefit City and the companies. Identified the key issue to consider as the growth of a high technology sector in Southern Oregon. noting that software has been identified as one of the three key industries to the region. Feels that plan implementation will attract this industry to the area. Caveat is that Ashland should move in rational, responsible manner, and provide for citizen oversight. Technology in Ashland will grow and the demand will grow, and Ashland could become the mecca for high tech companies. Paul Mace/400 Williamson Way /President, Paul Mace Software, Inc./ln favor. Business plan must be addressed due to cost and the infrastructure that will be needed. Must consider TCl's comments. Should also seek to develop public support aside from profitability. Must state goals and benefits. Noted that technical obstacles aren't covered in the plan, and there are exaggerations of service provided. Costs associated with providing service are not currently outlined in plan. Concerns could be addressed by forming committees to conduct an analysis of this plan. Those who would be involved are in the field and could act quickly to look at and revise the plan. Russ SlIbiger/562 Ray Ln.lln favor. Cable prices have risen, and TCl competitors provide more and better services for less. The possibility of offering internet service also provides a great opportunity. Good for community overall, including the college and businesses. Will entice business into town. ~ ~affey/637 Oak St./Flabbergasted that citizens think city should be providing cheap television, or otherwise be involved in private enterprise. May be acceptable for the City to own the digital street, but don't need to own the digital businesses on that street. Let private enterprise assume risk and reap profits. San Francisco Chronicle recently noted that ISP business is so competitive that current servers can't charge more than $20 per month and must rely on web page design business to make their profits. Also questions ethics of City's being the gatekeeper to internet's potentially objectionable subject matter (pornography, etc.). luternet will allow competition for local businesses on-line. Loca1 bookstores will now have to compete with Barnes & Noble's on-line services. Should City provide competition? Public hearing closed at 9:05 p.m. Councilor Hauck noted that there are currently two municipal internet service providers (ISP's) in Oregon. Lovrovich addressed concerns that had been raised over billing and bad debt collection, stating that these are already aspects of the El,ectrical Utility business and are successfully in place now and the department is currently working on updating billing procedures. Noted that more manpower may be needed, but that the programming providers will also provide content and billing if requested. Feels that in discussion this evening, rates and performance are issues. Noted that Ashland is not seeking to build an analog system that has been in place for years, but will build a new digital system. Noted that fiber ring will not initially benefit computer users elsewhere in the valley, but if other cities built similar system it would allow interconnectivity. Ci[)' Council Meeting 03-17-98 5 Some risks cited are valid points. Results cited in the plan were from an extensive survey conducted by a respected Eugene firm. Found costs becoming prohibitive, and found many would be willing to switch for a lower cost. What is to be built will not be same as what exists now. Noted that competitors are seeking to legislate prohibition of municipal involvement in cable business. Deadlines are approaching, and this plan is intertwined with whole range of future plans for the Department. While they can change plans, other areas will be affected. The urgency of moving forward with the plan was emphasized, as Congress will be addressing deregulation soon. The City must position the utility to effectively deal with deregulation. Lovrovich noted that cross subsidies will not occur, and that the fiber optic business will stand alone in the budget. Stated that technology is advancing in this area. Noted that USWEST and NYNEX are providing entertainment television over phone lines. Most lucrative option is building a fiber system to allow for future service and flexibility. Community advisors would be welcome. Discussed other municipalities involved in providing cable television service. Noted that TCI had provided information on failures. Cited Cedar Falls, Idaho and Glasgow, Kentucky as saying that their cost over-runs were due to additional services offered (W ANS) and that these provided additional revenues as well. Stated that Plan will build security, stability and efficiency for city departments and citizens. Discussed timing of the plan, and whether immediate business plan approval is necessary. Lovrovich noted budget season is here, and there is a need to determine what will be done for the next fiscal year. It wonld be easier if factors were known now. Putting off plan at this point might mean waiting another year. Technology committee and business committee to oversee plan might affect budget. Suggested that Finance Department should be consulted on this issue. The possibility of alternate budgets to give time for the decision while allowing for Finance deadlines was suggested. Discussion of nearest available T3 connections. Confirmed that plan involves using fiber to the curb and coaxial cable into homes. By law, can use TCI in-house connections. Projections include connection to 62% of Ashland homes. There is an existing fiber network in town, but of a different architecture. Plan includes a In-fiber ring in a Figure 8 configuration with 19 nodes in town, compared to 9 nodes held by TCI-Falcon. Would have the capacity for a three-way split within nodes. Clarified that plan would allow partnership with existing ISP's. Ten percent of citizens would use this service, and public access has been accounted for. Current plan calls for 11.3 miles of fiber, at a cost of $230,000.00. City has applied for three grants, which are included within the $4.2 million total. Charley Lanusse operates a computer service supporting an international community of 475,000 over a network. Familiar with issues involved here. Discussed how speed within City's fiber ring will translate on services going out of town. Noted that within the ring very high speed will be possible. Going out of City, the T3 connection .pipe" will provide a substantial increase in service over JeffNet, RVTV, etc. Community-to- Community interaction over Jefferson Public Radio will be enhanced, and local stores could use the fiber ring to provide service on-line and reduce downtown traffic. Clarified that communications would be many times faster than they are presently within the City, and still faster than current options outside of City. Clarified that local high tech community had been consulted on their needs in planning this system, and that Lovrovich had met with two ISP's recently. Noted the opportunity this will provide to attract family wage jobs to Ashland. City Council Meeting 03-17-98 6 Councilor Laws, as a user of the services under discussion, is highly in favor of getting into the telecommunications business. Looking at financial pro [ormas. viability is dependent on cable television element, and he is not convinced that the information presented is sufficient to make a decision of this magnitude. Stated that TCl will not lower costs to meet City's costs, but could potentially meet costs and damage the viability of the entire venture. Questioned how many customers would convert if prices were the same. Stated that City must look at the assumption that it will take 80% of customer base. Noted that a better service might not be chosen if analog service were available cheaper. Questioned cost of plan without television element. Emphasized the need to look at whether plan has been too optimistic, since $4.2 million is at risk. Services may merit cost, but must know the benefits beforehand along with the risks involved. Asked to have a group of experts look at the plan for a month with a skeptical eye, while staff looks at costs, revenue, etc. Wait and act from an informed position. Councilor Reid stated that if implementing the plan meant TCI would drop their rates, she felt the decision to implement would not make enemies in the community. Councilor DeBoer stated that he appreciates the attempt to enter this arena, supports network and feels the plan is wonderful. Noted the jobs that could come to town. Suggested formatting groups to oversee, giving tentative go ahead and formulating alternate budgets. Councilor Hagen stated that this is the future. He sees efficiencies in providing cable, electric and computers to homes and feels that staff is ready. Stated that the assumptions made by TCl about lack of billing infrastructure are false. Also noted that the utility newsletter could be used to bring public awareness of services provided. Both treatment plants, water and wastewater, represented greater risks. Substantially more business opportunity involved here for less money. Current state of City infrastructure has resulted from decisions like this, beginning with the decision to create Lithia Park and down through history to the present. Councilor Hauck noted that while there are risks, they are the same as the City's taking over the electric utility ninety years ago, noting that it has managed well despite competition and is an integral part of the community now. This decision will have similar importance during the next century. The plan's assumptions are based on good information. Noted that saying projections are for "eighty percent of TCl's customers" doesn't take into account the forty percent of citizens who choose not to use TCI services and are potential customers when new services are offered by the City. Emphasized that Ashland is not the first community to do this, stating that there are plenty of examples of great public benefit, lower rates and greater revenues in small communities. Noted that Glasgow, Kentucky has stated that they wish they had moved sooner. Councilor Hauck stated that he feels there is sufficient information here to move forward now, citing the staff recommendation from packet. Noted that implementing the plan will be a two to two-and-a-half year process, and the City will need to offer these kind of services to compete in a deregulated environment of "one-stop shopping". Asked that Councilors move forward now, refining the plan as necessary. Mayor Shaw noted that TCI's opposition to this plan is a sign of it's strength. Quoted Senator George Morris who stated that a free people cannot submit to a private monopoly on the necessities of life, and stated that in this day and age, both television and the internet may qualify as necessities as they are a vital part of our interaction with the world. Stated that cable is not the backbone of the plan, but rather a side venture to help with financing. The availability of interactive television would save citizens money on computers by allowing access to the internet through television. Noted that this incredible opportunity makes her fear for Ashland, as it may bring more population, but it is time for a step forward to influence the City's new direction. Councilors HagenlReid m/s to extend the meeting to 10:30 p.m. Voice vote, all A YES. Motion passed. Councilor Reid questioned the possibility of preparing duplicate budgets, and inquired as to the budget timetable. Director of Finance Jill Turner stated that duplicate budgets would not create a problem, as the City Council Meeting 03.17.98 7 current document splits the Department of Electric Utilities into two divisions, fiber and electric. If the choice is made not to move forward on the fiber plan. necessary changes to the budget document could be made easily. Emphasized that this was fine as far as the budget process goes. Noted the probability of financing with electric revenues or bond performance. Councilors LawslReid m/s adopt the plan, subject to the return of positive information by staff and approval of finance and business plan by advisory committees. DISCUSSION: Clarification that "subject to" means that positive information would need to be returned. Director of Finance Turner clarified that bond process requires proving ability to pay for normal operations and repay the debt service. Stated that revenues in plan are overestimated, and underestimated in expenditures. Will need to go back through plan, and have an outside consultant look at plan as part of bond preparation process. Then will bring a revenue bond resolution to council. Mayor Shaw Inquired, and Turner confirmed, that technical and business committee approval was not necessary as part of the financing process. Councilor Laws stated that he could withdraw committee portion of his motion, leaving it to Include staff and a consultant. Mayor Shaw also noted the possible need for a citizen committee for programming oversight. Councilor DeBoer asks for a change of the motion to allow the Director of Electrical Utilities to appoint committee members, and to include dual budgets, Mayor Shaw noted that the City Charter placed this responsibility with the Mayor, but noted that the Mayor could turn over this role to the Department of Electrical Utilities. DeBoer suggested that it be a less formal committee not requiring formal appointments. Councilor Laws stated that he could accept the motion if amended as discussed. After discussion of the staff recommendations from the packet, the motion was withdrawn. Councilor LawslReid m/s to adopt staff recommendations subject to the return of a viable financial plan. Roll call vote, Hagen, Reid, Hauck, Laws, YES. DeBoer, NO. Motion passed 4-1. PUBLIC FORUM None UNFINISHED BUSINESS None. NEW AND MISCELLANEOUS BUSINESS 1. Consideration of request by Ashland Sehool District for a waiver of Systems Development Charges. Carried over to next meeting, to be held April 7th. 2, Report on Ashland Creek Turbidity Issues. Carried over to adjourned meeting to be held March 18th at 12:30 p.m. 3. Council confirmation of appointment of City Administrator. Pursuant to the Ashland Municipal Code, Mayor Shaw presented Mike Freeman to the Council as her recommendation for the position of City Administrator. The Mayor thanked Interim City Administrator Greg Scoles, and stated that the two working together will form a dynamic team to provide Ashland with the best leadership available. City Council Meeting 03.17-98 8 Councilor Laws noted that he hadn't had the opportunity to view the information on the Mayor's recommendation and would not be able to vote. Mayor Shaw noted that unique circumstances had allowed her to present Freeman at this time. Freeman said that he had looked into Ashland prior to applying, and that he found Ashland to be unique in the United States. Stated that his skills and background will bring a new dimension to the City. Noted that Ashland has benefitted from a City Administrator who served a long term and a stable council, and that he can bring unique skills and a new perspective. Councilors HaucklReid m/s to confirm the Mayor's appointment of Mike Freeman as City Administrator. DISCUSSION: Councilor DeBoer noted that while he didn't care for the interview process, he approved of Freeman. Roll call vote: Hagen, Hauck, DeBoer, and Reid, YES. Laws NO VOTE. Motion passed. ADJOURNMENT Councilors HauckiReid m/s to adjourn the meeting at 10:30 and carry the remainder of the agenda over to tomorrow, March 18th, at 12:30. Voice vote, all AYES. Motion passed. Barbara Christensen, City Recorder Catherine M. Shaw, Mayor City Council Meeting 03.17.98 9 MINUTES FOR THE STUDY SESSION ASHLAND CITY COUNCIL March 18, 1998 CALL TO ORDER Meeting called to order at I: lO p.m., Civic Center Council Chambers IN ATIENDANCE: Councilors Laws, Reid, Hauck, Hagen, and DeBoer were present. Councilor Reed was absent. Staff present included Paula Brown, Russ Chadick, Barbara Christensen, Mike Freeman, Karen Huckins, Pete Lovrovich, John McLaughlin, Greg Scoles, Paul Nolte. Derek Severson, Jill Turner and Pat Woods. Director of Electric Utilities Pete Lovrovich provided a brief overview of his department's Electric Cost of Service Study. Lovrovich then presented Barbara Sands and Kevin Harper of R.W. Beck, Inc., who explained the study. Harper provided information on the study, it's current progress and steps remaining to completion. Explained that at completion, his firm would provide Council with recommendations regarding rate levels and structures. Identified issues to be addressed before coming forward with final recommendations. Noted that he would cover the objectives of the study, the issues facing the Department of Electric Utilities in light of deregulation, objectives of the rate design process, preliminary results and issues to be dealt with prior to making actual rate recommendations. Emphasized that the utility industry is changing, and a world of competition is coming. Noted that this study is a step in preparing for that eventuality as it will help develop rates to send appropriate signals to customers and allowing decisions about usage patterns and understanding of pricing relative to usage. Noted further that it would allow the department to build flexibility into rate design structure to meet competitive pressures and provide new services. Briefly touched on issues of cross subsidization between classes of customer, and explained that when the study is complete, R.W. Beck will provide their model to the City so that the department may complete new studies of this type iu the future. Noted that the study will identify short term issues that need to be dealt with in a three year window. Noted that deregulation will be likely by that time, and the City's BPA contract will be up for renegotiation. Rates are thus aimed at a point three years out, with the intention to review them at that time. Discussed strategic planning, and noted that in a world of competition utilities will not provide bundled services, but rather will offer different services that may be broken up and rebundled. This study considers costs of separation, though it recognizes that this will be more of an issue in the future. Stated that unbundling requires identification of true marginal costs. Raised issues of funding relative to general fund, presenting a graph based on 1996-97 data actuals. Discussed revenue sources from central service fee, franchise tax and electric utility user tax. Provided an example of a typical electric system, which comprises generation, transmission, and distribution. Explained that each of these elements has associated costs driven by various factors, and that some costs are based on peak usage and others on total usage. Need to look at driving factors and allocate dollars to rate classes to develop new rates and get revenues from each class relative to associated costs for that class. Ashland City Council Srudy Session Minutes 03-18-98 Noted that the study's purposes were rate stability, equity and efficiency. The study process involved collecting information; determining revenue requirements and the allocation of costs to specific rate classes; and designing specific rates for each class. Discussed instability of hydroelectric costs and fish-related issues at BPA level. Discussion of City's ability to influence future rates. Lovrovich noted that he has met with BPA and discussed post-200l prices looking to future stability. Explained the need to keep in mind that rates shouldn't be reduced now only to be raised at the worst time when competition comes into the picture in approximately three years. Compared Ashland's rates to other utilities, noting that they are somewhat above regional averages. Noted that competitors will need to charge user's tax as well, and this will need to be explained to consumers over the next three years. Discussion of purpose of study to look at providing service to community not just making money. Noted that this is not a matter of routine, or an academic exercise, as the study will help in a decision that is forthcoming. Barbara Sands discussed the key input assumptions that were made going into the study: that there is a three year time frame to be looked at, with the possibility of a two year extension; that regulation will continue for a time; that information to prepare for unbundling is needed; that hydro facility begins in June; that the budget level for Conservation remains the same; that growth will be around one percent; and that power supply costs will remain the same. Compared rate revenues to expenses for a historical period from 1996 to 1998 and found it to be slightly above due to capital expenditures (specifically for hydro and electric related telecommunications). Suggested that they are looking at an overall decrease of 7.5% in rates. Feels this is sustainable through 2003. Effect on general fund will be a corresponding reduction of $185,143. Noted that they had taken into account that Southern Oregon University does not pay users fee and wouldn't effect user tax paid into the general fund. Noted that they will bring options back to Council at the Study Session to be held April 22nd. Question raised concerning Federal efforts to create "solar cities" with Ashland under consideration for this program. Confirmed that study had not accounted for this, and that there was a need to look at the possible need to provide matching funds to participate in this program. ADJOURNED The meeting was adjourned at 2:07 p.m. Submitted by Derek Severson, Assistant to the City Recorder Ashland City Council Study Session Minutes 03.18.98 2 CITY OF ASHLAND Department of Community Development Conservation Division MEMORANDUM DATE: April 2, 1998 TO: Mayor and City Council FROM: Dick Wanderscheid SUBJECT: AIR QUALITY BACKGROUND The City of Ashland has been actively involved in improving air quality for quite some time. We were well ahead of the rest of the County when the City Council passed Ordinance No. 2193 in April of 1987. This ordinance would have allowed the City to prohibit the burning of woodstoves on bad air quality days. II was subsequently referred to Ashland voters and was overturned. In 1989 the City, along with other local governments in the County, began working on this issue again in earnest. Mayor Golden appointed a Citizen Air Quality Advisory committee and this committee presented a report that suggested a number of City activities aimed at improving air quality. These suggestions were: G 2) 3) @ 5) 6) 7) Pass an ordinance which would regulate what could be burned in woodstoves, and defme and regulate the sale of "seasoned" ftrewood. Pass an ordinance which would limit open burning. Pass an ordinance which would allow only certified woodstoves to be installed in the City. Pass an ordinance which would regulate trackout. Request that Ashland voters approve a 40% opacity standard on woodstove smoke. Provide free ftrewood moisture testing for Ashland citizens. Implement a program of weatherization, woodstove replacements, and alternative heating source installation, and also woodstove removal rebates. All ordinances suggested by the committee were adopted by the City and are currently on the books and being enforced. In addition, the City provides free fire wood moisture testing upon request by Ashland citizens. Also, voters approved the 40% opacity standard in November of 1990 by a vote of 4,901 to 1,971. The City woodstove removal program has resulted in removal of 154 woodstoves and we are still paying rebates of$50 for old woodstoves removed. NEW INITIATIVES On March 3 representatives of the Oregon Department of Environmental Quality (ODEQ) made a presentation to the Mayor and Council of the recommendations of the Air Quality Plan Advisory Committee (AQPAC). The ODEQ Hybrid Option, with some additions, is what the advisory committee recommended should become the PM-10 State Implementation Plan (SIP) for the Medford-Ashland Air Quality Management Area (AQMA). The Plan, when finalized, will be forwarded to EPA in the spring. Review by EPA is expected in the fall. The hybrid option, with the committee added stipulations, includes the following control measures and strategies from the 1991 SIP: 1) woodstove control program; 2) industrial source control technology requirements; 3) local open burning ordinances; 4) slash burning restrictions on "red days", and 5) use of cleaner road sanding materials. New control measures are: 1) development of a unified woodstove ordinance for the entire AQMA; 2) roadway paving projects in Medford and White City; 3) an education program for orchard owners about trackout reduction; 4) development of a unified trackout ordinance for the AQMA; 5) regular street sweeping . in the White City area; and 6) inclusion of new industrial emission control requirements when finalized. The additional recommended stipulations added to the hybrid option by the AQPAC were: 1) transportation source emission reduction; 2) heavy duty diesel testing; 3) reducing or at least maintaining levels of prescribed burning conducted by State and Federal agencies on the forested areas surrounding the AQMA; and 4) industrial source reductions. This includes paving of roadway aprons and parking areas at industrial sites in White City and also possible regulation of press vent industrial sources in White City and Medford. In recommending the hybrid option, the advisory committee and ODEQ rejected two other ways to proceed in development of a PM-10 SIP for the AQMA. The first option was to submit the 1991 SIP, which was never formally approved by EPA. The reason it was never formally approved was because the 1991 SIP could not demonstrate conformity in each of the air quality geographical grid cells. The 1991 SIP was subsequently formally withdrawn from EPA consideration to allow the Regional Transportation Plan (Medford, Central Point, Phoenix and White City), which was adopted in 1997, to demonstrate conformity to Federally established air quality standards because the area is an air quality non-attainment area. This plan could not demonstrate conformity to one of the established PM-10 tests.in the unadopted yet submitted 1991 SIP. Withdrawing the SIP eliminated the test and left the AQMA with a budd/no-build PM-10 test. In December of 1997, EPA released interim PM rules which are less stringent than the old rules and will be in effect until the new PM-2.5 rules are released. With these new rules, it is conceivable the 1991 SIP might actually be accepted by EPA since under these rules, a separate transportation air quality budget is not established and Mayor and Council Memo Air Quality 2 April 2, 1998 again, only the build/no-build test applies for conformity. It should be noted, however, most advisory committee members felt that resubmitting the 1991 SIP, or at least establishing a transportation air quality budget for total PM-10 participation, was not a good option for the region. The other rejected option was to develop a new maintenance plan that requires an area be able to demonstrate future conformity to air quality standards through use of an air quality model. Proceeding in this manner created a couple of problems. First, this option required additional financial resources for ODEQ to complete the modeling work and the time necessary to do the modeling jeopardized completing the plan by December, when sanctions would be imposed on the area. Secondly, initial predictions by the model forecasted a number of air quality exceedinance in the forecast year (2015). The committee tried to identify new control measures to reduce emissions but implementing all of them would not reduce emissions enough to reach conformity. To do this would require significant reductions in transportation related and/or industrial emissions, and the committee was not able to identify control measures sufficient to do the job. STAFF CONCERNS The initial 1991 PM-10 SIP was withdrawn because the Regional Transportation Plan "could not demonstrate conformity to one of the established PM-10 tests". The Maintenance Plan approach wasn't pursued because "conformance in all of the exceedinance areas would require significant reductions in transportation related and/or industrial emissions". The ODEQ hybrid option has no transportation related initiatives other than the transit oriented development study, which is being done to "identify and develop measures to help the region meet the requirements of the Oregon Transportation Planning Rule". It is our understanding the decision to do this was done prior to any air quality committee deliberations and was going to be competed whether it was in the PM-10 SIP or not. We are concerned that more effort needs to be focused on transportation because it looks like the best and quickest way to make significant air quality improvements is through implementation of transportation related activities. Also, there is a concern that the industrial press vent emission regulations need more than just a discussion but they should set a date certain when these regulations will be implemented. If this valley is serious about improving future air quality, then the PM-10 SIP must include a comprehensive transportation strategy which recognizes the link between transportation, land use and air quality, and also deals with industrial emissions more proactively. ExpEmp Crry AcrloNs As you are aware, the City of Ashland currently has no authority to regulate the use of woodstoves on bad air quality days. Part of the recommendation of the advisory committee was that all communities adopt a unified wood stove ordinance. The committee has provided a model ordinance which it would like us to adopt by May of 1998. It also suggests we revise our current trackout ordinance to conform with the model trackout ordinance. A copy of both model ordinances has been included with this memo for your information. While it is relatively easy to adopt these ordinances, implementation of them is a little more complex. This is especially the case with the woodstove curtailment ordinance. While we haven't had a "red" day for quite Mayor and Council Memo Air Quality April 2, 1998 3 some time, setting up the infrastructure to enforce the ordinance for a "red" or "yellow" day occurrence still must be done. We would need to define an enforcement strategy for "red" or "yellow" days and devote staff resources to enforcement whenever it is needed. Also, we would have to develop a process for people to apply for exemptions for economic need, sole source, and special need. In addition, we would need to develop or identify funding for programs which could provide assistance to sole source households for installation of alternative heating sources. RECOMMENDED ACTION Staff recommends the Council direct staff to develop modified versions of the model woodstove and trackout ordinances and schedule them for public hearings. As part of this process, we could develop an implementation strategy and plan, along with some suggestions about dealing with sole source heating system installation program alternatives. Based on public input, the ordinance could be adopted, revised or rejected. Also, we would like to initiate a discussion with the Mayor and Council concerning the staff concerns about the overall PM-10 SIP, to determine the appropriate path of action in this area. This strategy could vary from us merely doing our part by adopting the ordinances and expecting a good faith effort to address our other concerns, or being more proactive and not acting on the ordinances until the overall SIP concerns are addressed. After this discussion, we are prepared to make a recommendation concerning an approach to this issue also. I will be present at the Council meeting to discuss this, but feel free to give me a call at 552-2061 if you have questions, need further information, or would like to discuss this prior to the meeting. Mayor and Council Memo Air Quality 4 April 2, 1998 MODEL WOODBEATING ORDINANCE DRAFT I. DEFINITIONS. As used in this ordinance: (A)"High pollution period"means a period of time commencing three hours after initial designation as a red or yellow day by the Oregon Department of Environmental Quality(hereinafter referred to as DEQ) or the Jackson County Department of Health and Human Services. In the event more than one consecutive days are designated as red or yellow,they shall all be considered a part of the same period. (B) "Opacity"means the degree to which emissions from a solid fuel burning device reduce the transmission of light and obscure the view of an object in the background. It is expressed as a percentage representing the extent to which an object viewed through the smoke is obscured. (C) "Oregon certified stove"means a solid fuel burning device certified by DEQ as meeting the emission performance standards specified in Oregon Administrative Rules 340-34-045 through 340-34-115. (D)'TM10"means airborne particles ranging from.01 to 10 microns in size,the breathing of which can be harmful to the human respiratory system. (E)"Red day'means a 24 hour period beginning at 7:00 a.m. when PM 10 levels are forecast by the DEQ or the Jackson County Department of Health and Human services to be 130µg/m'and above. (F)"Residence"means a building containing one or more dwelling units used for habitation by one or more persons. (G) "Residential Woodbuming"means utilization of wood in a solid fuel heating device inside a residence. (H)"Sole source of heat'means one or more solid fuel burning devices which constitute the only source of heating in a residence.No solid fuel burning device or devices shall be considered to be the sole source of heat if the residence is equipped with a permanently installed furnace or heating system utilizing oil,natural gas,electricity,or propane. (I)"Solid firel burning device"means a device designed for solid fuel combustion so that usable heat is derived for the interior of a building,and includes,without limitation,solid fuel burning stoves,fireplaces, fireplace inserts,or woodstoves of any nature,combination fuel furnaces or boilers used for space heating which can burn solid fuel,or solid fuel burning cooking stoves. Solid fuel burning devices do not include barbecue devices,natural gas-fired artificial fireplace logs,DEQ approved pellet stoves, or Kachelofens. (J)"Space Heating"means raising the interior temperature of a room. (K) "Yellow day"means a 24 hour period beginning at 7:00 am. when the PM10 levels are forecast by the DEQ or the Jackson County Department of Health and Human Services to be 91 µg/m'and above but less than 130µg/m'. II. REQUIREMENTS FOR SOLID FUEL HEATING DEVICE INSTALLATION. The purpose of this section is to reduce the amount of particulate pollution resulting from woodbuming for space heating. (A)It shall be unlawful for any new or used solid fuel heating device to be installed in the City of after the effective date of this Ordinance,unless: (1) The device is installed pursuant to the City Building Code and regulations of the Department of Planning and Development; and (2)The solid fuel heating device complies with the Oregon Department of Environmental Quality Particulate Emission standards for certified woodstoves; and (3) For all new construction, the structure contains an alternate form of space heating, including natural gas,propane,electric, oil, solar,or kerosene, sufficient to meet necessary space heating requirements,so that during episodes of high pollution levels,the occupant will be able to heat the home with other than a solid fuel heating device. (B) If the conditions set forth in this subsection are not fulfilled, no person in possession of the premises shall cause or permit,and no public agency shall issue any permit for,the installation of the device. III. SOLID FUEL BURNING DEVICE EMISSION STANDARD. (A)Within the City of .no person owning or operating a solid fuel burning device shall at any time cause,allow,or discharge emissions from such device which are of an opacity greater than fifty (50)percent. (B)The provisions of this subsection shall not apply to emissions during the starting or refueling of a new fire for a period not to exceed 30 minutes in any four-hour period. (C)For the purposes of this section opacity percentages shall be determined by a certified observer using the standard visual method listed in 40 CFR 60A,Method 9,or operation of equipment approved by the Jackson County Department of Health and Human Services that is known to produce equivalent or better accuracy. IV. RESTRICTION OF WOODBURNING AND EMISSIONS ON HIGH POLLUTION DAYS (A)Qpglstion of Solid Fuel Burning Device Prohibition (1)The operation of a solid fuel burning device within the City of during a high pollution period shall be prohibited unless an exemption has been granted pursuant to Section IV(B) of this Chapter.A presumption of a violation for which a citation shall be issued shall arise if smoke is being discharged through a flue or chimney after a time period of three hours has elapsed from the time of declaration of the high pollution period. (2)Notwithstanding subsection(A)(1)of this section,the operation of an Oregon Certified solid fuel burning device shall be permitted during a high pollution period so long as no visible emissions of smoke are discharged through a flue or chimney after a time period of three hours has elapsed from the time of the declaration of the high pollution period. The provisions of this subsection shall not apply to emissions of smoke during the starting or refueling of a fire for a period not to exceed 30 minutes in any four-hour period. (3)After two years from the effective date of this ordinance,no property owner within the City of shall rent or lease a residential unit that is not equipped with a secondary source of heat other than a solid fuel burning device, unless the landlord has a valid exemption under Section IV(B)(2)of this Chapter. Should a violation of this section occur it shall be attributable to the property owner and not to the tenant or lessee. (B)Exe lions It is permissible for a household to operate a solid fuel burning device within the City of during a high pollution period when the head of that household has obtained one of the following exemptions.Exemptions granted under this section shall expire on September 1 of each year. (1)Economic Need: An exemption for an economic need to bum solid fuel for residential space heating purposes may be issued to heads of households who can show their eligibility for energy assistance under the Federal Department of Energy Low-income Energy Assistance Program (hereinafter referred to as L.I.E.A.P.),as administered by ACCESS Inc. or its successor. (2) Sole Source: An exemption may be issued to the heads of households who sign a statement declaring their reliance on a solid fuel burning device as the sole source of heat for their residence.Sole source exemptions shall not be issued after two years from the effective date of this ordinance,unless the residence is approved for installation of an alternative heating source through the Jackson County Housing Authority woodstove replacement program guidelines or in the absence of such a program when the head of the household can show that the family income is less than 80% of the median income level for the Medford metropolitan area as established by the Federal Department of Housing and Urban Development(HUD).Households that qualify for an exemption based on economic need, as defined in this Chapter,may continue to rely on a solid fuel burning device as the sole source of heat for the residence beyond two years from the effective date of this ordinance. (3)Special Need Upon a showing of special need,as further defined by administrative rule, a temporary exemption may be granted authorizing the burning of a solid fuel burning device notwithstanding Section IV(Axl)of this Ordinance."Special need"shall include,but not be limited to occasions when a furnace or central heating system is inoperable other than through the owner or operator's own actions or neglect. V. PROHIBITED MATERIALS It shall be unlawful for a person to cause or allow any of the following materials to be burned in a solid fuel burning device: garbage, treated wood, plastic, wire insulation, automobile parts, asphalt, petroleum products,petroleum treated material,rubber products,animal remains,paint,animal or vegetable matter resulting from the handling, preparation, cooling, or service of food or any other material which normally emits dense smoke or noxious odors. 1416.AQ February 26, 1998 �8 11:13 '0503 229 5875 DEQ: AQ 1a003/004 TRACKOUT Model Ordinance Based on Jackson County Ordinance 1810.06 Additional language Is shown Hid and underlined. Deletions are shown with sti&k . (a) The purpose of this Section is to lessen the amount of particulate pollution which originates from roads and roadways.Dirt and other debris which may become deposited upon paved roads can be ground and pulverized by traffic into minute particles.These particles can then become airborne,adding to the particulate pollution problem. (b) This Section applies to construction sites, agricultural activities and commercial and industrial operations. (e) No person shall trackout mud,dirt or other debris from private or public lands onto paved public roads without taking reasonable precautions to prevent such particulate matter from becoming airborne.These proposals shall Include,where appropriate,the prompt removal of such material from the paved road surface.This section does not apply to noncommercial uses of public roads.Reasonable precautions include the following: ill Paving of the entry way to the Waved road system for a minimum distance of 50 feet• (2' Application and maintenance of approved dust suppressants; (a) Graveling of the access roads for a minimum distance of 15 feet; (4) The installation of wheel washers at exits; (,5 Street sweeping vacuuming or other means of removing trackout material from public roadwsys. IV 13etaef* Violation of Subsection(d shall constitute an infraction Each day in which a violation is caused or permitted to exist constitute a separate infraction. (e) The JURISDICTION may require the imposition of building permit conditions for the prevention of ttsekout Conditions imposed may include,but are not limited to,the following: (1) posting of a bond by a contractor in an amount sufficient to ensure that funds are available for roadway cleanup by the JURISDICTION,if the contractor Is negligent in the cleanup of an 4acent public roadway; (2) Street sweeping,vacuuming or other means of removing trackout material from public roadways; (3) The installation of wheel washers at exits of nWor construction sites; (4) The use of temporary or permanent barricades to keep traffic off unpaved areas; (S) Graveling of access roads on site: (6) Limiting the use of public roadways by vehicles;and Y8 11:13 '0503 229 5875 DEQ: AQ Q004/0,04 (7) The issuance of a stop-work order. (f) No Perjon shall violate the provisions afa stoo-wor corder issued ounuant to Subsection(c)hereof. A stop-work order Issued pursuant to Subsection(e)hereof shall be posted at the work site and delivered by certified mail to an alleged violator.Appeals from any such order shall be conducted pursuant to the provisions of APPROPRIATE AND RELEVANT CODES OF THE JURISDICTION. J CITY OF ASHLAND City Hall - Administration e . s a �. MEMORANDUM *•0 REGG?.•'�,• DATE: April 3, 1998 TO: Honorable Mayor and City Council Members FROM: Greg Scoles, Interim City Administrat RE: AIRPORT PROPERTY USE AND L ECONOMIC DEVELOPMENT Background: There have been recent discussions regarding the potential sale of approximately 5 acres of land within the Airport Master Plan. This 5 acre parcel is in the northeast section of the 22 acres purchased with a Federal Aviation Administration (FAA) grant in 1989 for future development at the Airport. The Airport Master Plan was adopted by City Council in 1993. The Preferred Alternative defines the 5 acre section of land as."Aviation Related Lease Area." The term "aviation related" is not specifically defined. The zoning at the airport is El, Employment, with an Airport Overlay(A1). The overlay zone is intended to control establishment of obstructions and incompatible land uses within the Airport area. Surrounding areas are controlled by Jackson County Zoning Ordinance with Airport Approach and Airport Concern overlays. A proposal has been introduced to remove 5 acres of land within the Airport jurisdiction and then sell that portion of land, perhaps in two separate parcels, for commercial/industrial development. It would require releasing the FAA grant obligation, return the required 90% of the appraised value(approved by the FAA) to the Airport for future "grant eligible" projects and demonstrating benefit to the Airport. It is our understanding that no actual dollars will be returned to the FAA, and that the 9036 of the appraised value will be set aside and used only at the Airport for related grant eligible projects. The intent of the sale effort is to generate necessary revenue for the Airport to build a substantial portion of the infrastructure needs(sewer line extension and power)for the economic development opportunities of the remaining 17 acres of land. This proposal has been discussed in City Council executive session, and at several Airport Commission meetings. At the Airport Commission's most recent meeting, Aprill, 1998, the Commission failed to pass (4-3)a motion supporting such a sale. There were concerns raised regarding loss of control over the use of the property and the desire for airport related activities only in that area. Discussion relating the potential decrease in the size(acreage)of the airport due to growth and development pressures to the ultimate total loss of the airport was also a factor in the final decision. Development at the Airport is dependent upon the availability of adequate infrastructure facilities; water, sewer, electricity, and transportation. Currently, the fixed based operator (FBO) is operating the Airport and related facilities with a holding tank(as the septic system has failed)that is pumped as necessary. Any additional growth, even the 11 new T-hanger structures strains the use of these facilities. Without adequate facilities, especially the sewer system, new development of hangers or aviation-related business is essentially at a stand still. It is our understanding that the City supports aviation-related growth and development. That was the justification for purchase of the 22 acre parcel and is the intent shown in the Master Plan. Sale of a portion of the Airport property may be one means of promoting related development. The City has requested a grant from Southern Oregon Regional Economic Development, Inc. (SOREDI) for the extension of sewer services to the Municipal Airport. One of the factors in the grant application is dependent upon the availability of and desire for economic development in the area. The grant has been requested in the past, but not funded. With the desire for business use in the area, the possibility for grant funding is more likely even if it is for only a portion of the funds necessary to bring sewer services to the airport. Direction Requested: The proposal to sell a portion of the future development site at the airport has significant benefits for the airport. Since the Airport Commission made a recent decision not to recommend sale and removal of the 5 acres from the Airport Master Plan, staff needs to know how the Council would like to proceed. The Council could direct staff to pursue further discussions with the Airport Commission. It may be possible to modify the language of the motion to allow for some"control" of the land by the Airport Commission as it will remain in the Airport Concern and Airport Approach Overlay areas. Another possibility is to direct staff to proceed with removing the land from the Airport Master Plan and ensuring the provisions of the FAA grant are met. Recommendation: It is recommended that the City Council provide direction to staff on the further development of a possible sale of 5 acres of land within the Airport Master Plan area. box � �` " '=Vte4'J Attachment: Temp%pb sicpoct.PW.wpd . r % ; 6 , 1 = I y 1 I 1 1 � � , y a�� z 1 N 1 � 1 � I 1 � cr1 I 1 I 1 1 1 1 •• .A � a (N 00014'15"E) DEAD INDIAN MEMORIAL ROAD RESOLUTION NO. 98- A RESOLUTION SUPPORTING THE ORGANIZING EFFORTS OF THE PAUL ROBESON CENTENNIAL CELEBRATION AND ENCOURAGING EDUCATIONAL AND CULTURAL ACTIVITIES FURTHERING THE RECOGNITION OF THE PAUL ROBESON CENTENNIAL IN 1998. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: WHEREAS, April 9, 1998, will mark the 100th birthday of Paul Robeson, great actor, athlete, scholar, author, humanitarian, and fighter for civil rights of people throughout the world; and WHEREAS, Paul Robeson, son of a runaway slave, rose to prominence where segregation was legal in the United States and African-Americans were being lynched by white mobs; and WHEREAS, Paul Robeson's life of achievement in so many spheres made him truly one of this century's Renaissance figures and a role model for youth, and included an academic scholarship to Rutgers, football All-American, class valedictorian, Phi Beta Kappa, four varsity letters, lawyer, author, and world renowned theatrical performer and singer who was fluent in several languages and sang songs in over 50 languages all around the globe; and WHEREAS, as Paul Robeson's political consciousness grew with the rise of fascism in Europe, he donated proceeds from his stage performances to Jewish refugees fleeing Hitler in 1933 and he traveled to Spain the next year to support the anti-fascist forces supporting the Abraham Lincoln Brigade; and . WHEREAS, in our country Paul Robeson spoke out strongly for labor and civil rights and was a proud honorary member of many unions including Actor's Equity, the Marine Cooks and Stewards, the National Maritime Union, the Transport Workers Union, and AFSCME; and WHEREAS, during the height of the McCarthy hysteria Paul Robeson had his passport revoked for eight years until it was restored by the U.S. Supreme Court, because of his outspoken opposition to racism and colonialism and for fighting for the rights of working people; and, PAGE 1-RESOLUTION (fVwc1utXrobwm.rw) WHEREAS, the persecution which Paul Robeson suffered during the McCarthy Era represents the types of actions the Constitution and the Bill of Rights were designed to prevent; Paul Robeson was denied this protection and sacrificed his fame and fortune and endured great personal hardship for his steadfast principles; and NOW THEREFORE BE IT RESOLVED, that the Ashland City Council hereby joins with thousands of other individuals and groups, including the Congressional Black Caucus, in petitioning the U.S. Postal Service Citizen's Stamp Advisory Committee to designate a Centennial Stamp in 1998 in honor of the lifetime achievements of Paul Robeson; and BE IT FURTHER RESOLVED, that the Ashland City Council hereby supports the organizing efforts of the Paul Robeson Centennial Celebration and encourages educational and cultural activities furthering the recognition of the Paul Robeson Centennial in 1998. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of , 1998. Barbara Christensen, City Recorder SIGNED and APPROVED this day of , 1998. Catherine M. Shaw, Mayor Reviewed as to form: Paul Nolte, City Attorney PAGE 2-RESOLUTION (flrasduthnbe w.ra) CITY OF ASHLAND I Asy `°.. Department of Community Development s Planning Division l' MEMORANDUM 4,REGO DATE: April 3, 1998 TO: Honorable Mayor and City Council,I FROM: Maria Harris, Associate Planner k RE: Ordinance Amendment for Bicycle and Pedestrian Commission Action Requested Attached is the draft ordinance to expand the Bicycle Commission to the Bicycle and Pedestrian Commission. This is the first reading of the ordinance. Background The purpose of the ordinance amendment is to expand the role of the Commission from strictly addressing bicycle-related issues to advisement on all non-automotive methods of transportation, with an emphasis on bicycle and pedestrian issues. The ordinance amendments are based on comments from the Bicycle Commission, a review of the goals and policies of the Transportation Element of the Comprehensive Plan, and a review of ordinances for other existing City commissions including Tree, Traffic Safety, Conservation, Historic and Planning Commission. The amendment parallels the role of the Commission to the goals and policies of the Pedestrian and Bicycle Chapter of the Transportation Element. In addition, in the past year, the Commission has taken an interest in pedestrian issues and planning. In discussions at the Commission level, the current members supported the transition with a common comment being "It makes sense, we walk too." The primary changes in the Commission include increasing the number of voting members from 7 to 9, an elected chair and changing the primary duties to include pedestrian issues. If you need more information or have questions, please call me at 552.2045 or send an e- mail to maria@ashland.or.us. ORDINANCE NO. AN ORDINANCE REPLACING CHAPTER 2.22 OF THE ASHLAND MUNICIPAL CODE TO CHANGE THE NAME OF THE BICYCLE COMMISSION TO THE BICYCLE AND PEDESTRIAN COMMISSION AND TO AMEND ITS POWERS AND DUTIES Annotated to show deletions and additions to the code sections being modified. Deletions are*ned-thI and additions are S,[7a sled. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Chapter 2.22 of the Ashland Municipal Code is replaced in its entirety to read: Chapter 2.22 BICYCLE A > RI: COMMISSION Sections: 2.22.010 Established— Membership 2.22.020 Term—Vacancies 2.22.030 Quorum— Rules and Regulations 2.22.040 Powers and Duties— Generally 2.22.050 Reports 2.22.060 Compensation 2 22 010 Established - Membershia. Th_: :� __.__.._..__ = Bicycle t elan Commission vvHieFr -> SE ka1i dN all consist of seven (,'1 voting members may: .....,.%,:n?i45°.;Y"d%. 11 • non-voting members including a �n representative from Rogue Valley Transportation District, Director of Community Development, the Director of Public Works and ttte-Paltee-the Chief of Police. 2.22.020 Term—Vacancies. he NEI members shall be or thre ea " _.. s ` . mernbeers she" be < ' —m. �ic tI` EtlThesucce��ssors shall be appointed to Page 1 —ANNOTATED ORDINANCE(pawvditydeaw Pw.aw.wm three-f8) year terms. Any member who is absent for four(4j-or more meetings in a one- year period shall be considered no longer active and the position vacant, and a new member shall be appointed to fill the vacancy. 2.22.030 Quorum — Rules and Regulations. Four(4)-votin members of the commission shall constitute a quorum. At its first meeting , the commission shall elect a Mi ft, vice-chair and a secretary, who shall hold office at the pleasure of the commission. The commiss}i$on{{}�mWmake¢ rules and : re^gulation for nd meeting meet at dQf 1, p least once every month. �yi �.. 2.22.040 Powers and Duties— General) . The S uties and R of the Bicycle > :::"x'' Commission shall be �sy ' ti ,:y�*riv.'ra.:y.�.:..�y5,.. b" y�, 6 '%n �i%,cy. . �:`.:iu� �/ •:.{,a�!6i.:2:'.ff.��ey��'�r� �'{ : k.. ��ilLFi �� fl7CV� FHw�$ ffRi , �kQ(4yy�'u� y H rlG'e' "is B spa uffg �"�a'a�bh '��.Sbw x3.6ca°F[ls'°.!` `" xx '^'o°y,r� ✓.�rta .y F�.�:»%z� ? If��tr�� `s�p�•�1�'?��w` �:r��z�.s°s��'��3C� ��:•� ,�.F'�„�3�1� sas follows: A. B. C. D. To serve in a liaison capacity between the city and Oregon Bicycle " Advisory Committee in developing the statewide bicycle program,, and in meeting the goals of the State of Oregon Bicycle Master Plan. E. To serve in a liaison capacity between the city and the Jackson County Bicycle Committee in developing overall coordinated plans for bikepaths MINNrH.g. - and bicycle safety programs. ... Y YP 9 F. G. ff: k H. 1. To faster PuMe knowledge and suppert of m.� Mtiti Mee Page 2—ANNOTATED ORDINANCE oawwducycie wopw-aw.wp4 J. r....py, ' ygP6 r8ff13- �' tiY8I0 cects�cC� �i Yom. a'FRbn9 y6W 5 9" Yo A/ay eY in b�5/ 9H�R°i�"rG dpi.! 9° 9 .l�£ 3.�:K�>:43>;3.>;Syu,�,.:::yzz:%„'.:invtYy:,:'�S'e.>,�5.:».j'.1L.":<£:h>>"?,�,:.�:3�.�,,.,:,,z:.:.kP oY,y'>.o.•:....° �y�'.e;��6:9; :5 b3la � r/4"9]iin lRllS'°.0 l:LY,j'v Y yH it S, 2.22.050 Reports. The commission shall submit copies of its minutes to the city council and shall prepare and submit such reports as from time to time may be requested of them by the city council or planning commission. 2.22.060 Compensation. Except fer t e Gheirpefsem, in their eapeeity as a member Of the Eity Eerinei},- r sting members of the commission shall receive no compensation for services rendered. The foregoing ordinance was first READ on the day of , 1998, and duly PASSED and ADOPTED this day of 1998. Barbara M. Christensen, City Recorder SIGNED and APPROVED this day of ' 1998. Catherine M. Shaw, Mayor Ap oved�asJ to f rm: Z /v Paul Nolte, City Attorney Page 3—ANNOTATED ORDINANCE(p m mmyae ww pw.aw.wA RESOLUTION NO. 98- A RESOLUTION AUTHORIZING SIGNATURES, INCLUDING FACSIMILE SIGNATURES, FOR BANKING SERVICES ON BEHALF OF THE CITY OF ASHLAND THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1 . For the City of Ashland, the following persons are authorized to sign, on behalf of the city, orders for payment or withdrawal of money: Catherine M. Shaw, Mayor, and Barbara Christensen, Recorder/Treasurer; or in their absence, Jill Turner, Director of Finance, or Karen Huckins, Supervising Accountant. Such authority shall remain in force until revoked by written notice to the affected bank of the action taken by the council of the City of Ashland. All prior authorizations are superseded. SECTION 2. Any designated depository ("Bank") of the City of Ashland is authorized and directed to honor and pay any checks, drafts, or other orders for the payment of money withdrawing funds from any account of the city when bearing or purporting to bear the facsimile signatures of the persons listed in Section One of this resolution whether such facsimile signatures be made by stamp, machine, or other mechanical device. The Bank is authorized and directed to honor and to charge the city for such checks, drafts, or other orders for the payment of money, regardless of how or by whom such actual or purported facsimile signatures were made, provided they resemble the facsimile signatures duly certified to and filed with the Bank by the city recorder or other officer of the city. This resolution was read by title only in accordance with Ashland Municipal Code § 2.04.090• duly PASSED and ADOPTED this day of April, 1998. Barbara Christensen, City Recorder SIGNED and APPROVED this day of April, 1998. Catherine M. Shaw, Mayor Reviewed as to form: Paul Nolte, City Attorney O:\PAUL\OHDIsip-e W wrizaWn.ma.wpd CITY OF ASHLAND •�Of ASy �> h Administration Office of the G ty Administrator •�'*,DREG O� MEMORANDUM " DATE: April 3, 1998 TO: Honorable Mayor and City Council FROM: Greg Scoles, Interim City Administrat r RE: School District Request for Waiver of S 's The School District has asked that consideration of their request for a waiver of required system development charges be withdrawn from council consideration. John Daggett, School Superintendent, has indicated that the District would like to meet with City staff in the next couple of weeks and potentially develop an alternative to the waiver request. I will keep the City Council informed as this proceeds. cc John Daggett Paul Nolte rn z 'n 5a' ° o ^m ca O59, �' E ^' 3n66S 50_.0 o,c m�mna5 tm f0 � N ' ° wgS° O.3m$ ,m°oopmw='Sa 'O`�'� P'^'< O Eg m^^T Em'�a cc'�u^ 'F^ 'g mm gm9mn tpm n-mim�i�W aSna3 °— ^$ pQ� ° o .a'w pp G't=�w w'�,nw�c25 - m— aF'Emao�°oc °'m j2l '° ^°.a.� ��E�' d ° G;Om v5c � 5 m^ E m wcP'^aGMIT c °'�_.J IT O� EE9.-�°^ 10 - n g a Cy < ^n � E 'n2 S 75 fD g do 5N Q £ °—��..w � adze °-�m � o �Pid m.�m .°m.6y m,� �ee _�3� °:E�,9 �. � 9 m m a° ° m � . o^G'Sw '$o^ Y�' � 3�° ° S'+w::Rm°a° £ aa_.y«1� H$ aG.:'..m a: 5 y_NO�3 N°< , °` a5... 3 ^Ow T99 5� °s5•e ❑ om5. 5w.e°gym s ° � `em ° (� nP.,m £ �5�e ywm2mm o3 <m ^e3mgm Fm E.° x > 3^o9�� °ac ° ° 5mvv°, m`m8 ^0°?'>•o< o m°m32 �v=. $wy�°b' In Pte^"° .^,C� ^gym o^?: m o i8 i c 5nF m 8.�c:�m 7 S•°+ 5's�c. a �i� 9r K3 w �wny° S'm•°, Emv��o$ .�°o�`�. a �... qHE nv� �'. � m w w� m O 3 - 1 ct u m ^o a2 N - i Am^w 4 ow wdw� 3 O �5w� N �.om '�" CL fo O E3•+'°5'S p m o ww O f • w3.�a m _. co qq 6�pm y co N 9.6 CL CD rmL CD 3 ° z E�^d S � w tl 6 a E5 M■ CLF w RF-nm 2 3E;; - f k gg R ; E M■ rp e- Q v o to :r0 d 0 ry m cQn� C m _N N yCL of As CITY OF ASHLAND Department of Public Works Public Works Administration pREGO�,. ` MEMORANDUM " DATE: April 6, 1998 TO: Honorable Mayor and Members of the City Council FROM: Paula C. Brown, Public Works Director/City Engineer RE: POTENTIAL LANDSLIDE /"DEBRIS AVALANCHE" ABOVE THE WATER TREATMENT PLANT Background: Mr. Bill Hicks, Registered Engineering Geologist,provided his preliminary draft notes regarding a potential landslide or"debris avalanche"above the water treatment plant. Mr. Hicks' recent observations lead him to believe that there is risk to the Water Treatment Plant facility and potentially to the plant operators. His notes (attached) are preliminary, and without further review and explanation, are not appropriate for public debate. Mr. Hicks' report suggests that the ".-scarp formation, landslide activation, as due to 1964 high -precipitation event ..." There are areas within this sight that show evidence of"deep rills and gullies" from the 1996/97 December and New Year's events. Recent activities suggest that the landslide is currently active. However, how active and how the activity level has increased in recent years, is somewhat unknown. Mr. Hicks also estimates the amount of potential material in the landslide to be more than 28,000 cubic yards (we hauled over 60,000 cubic yards from Reeder Reservoir after the flood). Should a landslide event be triggered, the probability is relatively high that the material would significantly impact the Water Treatment Plant. Mr. Hicks made several recommendations including the development of an evacuation plan for the treatment plant downstream to Granite Street, and "trigger"points that would cause activation of the evacuation plan. Because the amount of precipitation and moisture largely effects the stability of the soils material on the slopes of the watershed canyon walls, the "trigger"points should be related to amount and timing of precipitation and moisture events. He also suggests developing and implementing a monitoring program to evaluate soils material movement and groundwater amounts within this area. Mr. Hicks also notes that the potential for extremely quick activation of the landslide the ability to monitor and predict failures is not reliable. Immediate Issues: The water treatment plant sits in a precarious position in our watershed. The canyon walls are steep. There is potential for catastrophic wild fire. Fuels reduction evaluations and program implementation have allowed a more thorough evaluation of the potential wild fire risks. Landslide activity has been evaluated by Mr. Hicks in certain areas as a result of the New Year's flooding event. Landslide activity is dependent upon the soil type and the amount of water in and around the soil. Above the water treatment plant there are additional concerns with landslides and our reservoir. It is fully agreed that an evacuation plan should be developed and implemented. This plan should include evacuation of plant personnel, City personnel that may be in the watershed, and any community members that may be in the watershed. The evacuation plan should also address downstream impacts (people, structures and other facilities). The plant has chlorine stored and used in the facility and provisions for this should also be addressed. It is extremely difficult to evaluate the relative risk of this potential landslide. As discussed in Mr. Hicks' preliminary report, and as seen during the December rains, and resulting flood activities, landslides, both large and small, were observed throughout the watershed and in our valley. In some cases,these landslides created significant damage. Could they have been predicted or even avoided. In some cases, yes. Mr. Hicks has completed another analysis and has specific recommendations for the Forest Service's 2060 Road. This level of specificity has not been completed for the potential landslide above the Water Treatment Plant site. It may be that new damaging landslides will not happen for another 20 years, or it could be tomorrow. It may be prudent to evaluate the risk and possibilities of removing some or all of the potential landslide material above the treatment plant. Is there more material below the landslide that is unstable or would removing the material case additional instability and unnecessarily activate a landslide? Because of the potential for loss of human life, it is prudent to develop and implement an evacuation plan regardless of any further capital outlay to "harden"the Water Treatment Plant (by constructing retaining walls or other protection) or remove potential landslide materials. Developing a relationship between groundwater and potential failure may also be prudent to complete sooner rather than later. It may also be prudent to evaluate the runoff and potential redirection of rain and storm water in that area to reduce additional instability. It may also be prudent to get a second opinion from another reputable engineering geologist regarding the relative risk of the potential slope failures. Recommendation: Unless further directed, staff intends on developing a detailed evacuation plan for the Treatment Plant down to Granite Street, and determine the level of additional professional services needed to evaluate the risk of failure. Updates on this information will be provided to you as it becomes available. Cc: Bill Hicks Media(upon request) TO: CITY OF ASHLAND MARCH 20, 1998 CHIEF KEITH WOODLEY PAULA BROWN FROM: B.G. HICKS CONSULTING ENGINEERING GEOLOGIST PRELIMINARY DRAFT NOTES WTP LANDSLIDES (DEBRIS AVALANCHES) (PRELIMINARY HAZARD ANALYSIS OF THE WATER TREATMENT PLANT LANDSLIDES) I INTRODUCTION: This note discusses the recently discovered active landslide area in the canyon of Ashland Creek generally above the Water Treatment Plant (WTP) area. The accompanying preliminary map and cross section depict the relationship, etc. of these sources of debris avalanches to City facilities. This large active landslide slope has the potential of producing debris avalanches of the same type as damaged the 500 block of Granite Street, downstream along Ashland Creek. The presence of this major feature was not discovered during my earlier traverse(1997) through the area while obtaining general stability data for use in preparing the stability, landslide activity level map in order to compile hazard map for City land. The full scale and magnitude(and serious hazard potential to the City facilities) only became known as I revisited the area in order to complete micro-hazard zoning requested by Marty Main. This micro-hazard zoning was required for several areas due to the hazards and liability created by timber and fuel management activities planned for City laird. This note utilizes the presently available field data. It is being prepared in order to communicate the hazards and liability issue to City staff. I do not consider it complete as all aspects are not being discussed due to pressure to present this important information to City staff. II FEATURES: Note -- The landslide activity levels for the mapped landslides on the attached map range from M to M . The system considers that M can be interpreted as a Factor of Safety of about 1.0; i.e., the slope has recently failed. (1)i andclide Map: The slope movement data shown on this map is a compilation of 1997 field mapping and two traverses in March 1998. The March 10 traverse began at the Loop Road, continuing cross country-- following approximately elevation 3300 to arrive at the interpreted 'head' of the WTP landslide. The original traverse into this area from the vicinity of the WTP discovered the small active, raw landslide face at elevation 2700 (labeled 1997 on the map). At that time and at the February 26 field trip with City staff I still believed the 1997 failure was small, local, and probably due to the impact from the small Forest Service patch cut and thinning operation. It was during my March 3 site visit, also from the WTP area that I fully realized the importance of some features mapped during 1997. That is, these earlier observations of a feature termed "deep rills and gullies" (see original landslide map) were in fact recent landslide scarps above this small active, raw 1997 face. The preliminary map shows this feature and is labeled (see arrow at top of scarp at elevation 2800) 'est.1964'. That note indicates I have estimated the date of this scarp formation, landslide activation, as due to 1964 high precipitation event because of a 'straight' conifer growing in the scarp. This tree should be bored so that the actual date can be determined. (The age of this tree may not give the actual date of failure because it could have began before the slope failed.) (2) Land-lid- Crosq S .lion: The attached preliminary cross section is intended to simply convey my concern regarding City hazards and facilities. The cross section is 'true-scale' using the Forest Service base map as was used for the landslide map. I have made a preliminary estimate of the volume recently (estimated 1964) activated: Landslide W= +/- 28,000 cubic yards and+/-41,000 tons ( volume: 500 feet long, 250 feet wide, and 6 feet 'thick'). III IMPACT: In brief and in the short term my concern is that an evacuation plan should be developed for individuals working near(within 1000 feet upstream) and downstream to Granite Street. The plan would be triggered by periods of precipitation sufficient to saturate the slope along the canyon walls. The quantitative amount of precipitation used to activate the plan will be established later,within two months. A monitoring program should established which will include movement and landslide ground water levels. I am available an experienced in the preparation of this both the plan aand monitoring and available to work on these features. (See CONCLUSIONS.) IV CONCLUSIONS I would like to undertake a small scale investigation of this landslide area with the objective of confirming the hazard and, if confirmed, complete an investigation of stabilization cost vs. other alternatives. I have already submitted my preliminary estimate of this work to Keith Woodley. (I may need to revisit this estimate after discussions with City staff.) This work would include seismic refraction exploration, hand auger hole drilling, EM(electro-magnetic) surveys to locate depth and location of ground water(the driving force for this landslide).Movement monitoring and peizometers for water level recording would be established.(Note: Because of the extreme suddeness of this type of failure, movement rates are not reliable as indicators to use for potential for failure/evacuation of personnel.) If all indicators yield the presently perceived high risk of fatlUte and upon agreement with City staff I would obtain site information on methods GEpTIN nd costs of stabilization/mitigation to compare with those that I have used in similar but ORE ler situations. B.G. HICKS - CONSULTING ENGINEERING GEOLOGIST 482-8451 FAX 482-8638 CELL 821-2666 9 29 y`�ERrt� I