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AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
May 5.1998
J. EXECUTIVE SESSION: 6:30 p.m. Civic Center Conference Room, to
consider the potential acquisition of real property pursuant to ORS
192.660(1 )(el.
II. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers.
III. ROLL CALL:
IV . APPROVAL OF MINUTES: Regular meeting minutes of April 21, 1998.
V. SPECIAL PRESENTATIONS & AWARDS:
1. Mayor's Proclamations read by title only:
I-tl' National Emergency Medical Services Week (May 17-23, 1998)
{2/ National Public Works Week (May 17-23, 19981
-1'$f National Historic Preservation Week (May 10-16, 1998)
.{4) Older Americans' Month (May, 19981
)Sf Pledge Not-To-Drive Day (May 15, 19981
VI. CONSENT AGENDA:
,
1 . Minutes of Boards, Commissions and Committees.
2. Quarterly Financial Report from Staff Accountant Patrick, Caldwell.
-3-:" Application for Liquor License for Azteca Mexican Restaurant, 2345
Ashland Street (Applicant: Arturo Pascual).
4. Appointment of Michael Savko to Traffic Safety Commission for a
term to expire 4/30/99.
Council Meeting Pkt.
BARBARA CHRISTENSEN
CITY RECORDER
VII. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. All
hearings must conclude by 9:30 p.m. or be continued to a subsequent
meeting).
(None)
VIII. PUBLIC FORUM: Business from the audience not included on the agenda.
(Limited to 5 minutes per speaker and 15 minutes total.)
IX. UNFINISHED BUSINESS:
(None)
X. ' NEW AND MISCELLANEOUS BUSINESS:
1 . Memorandum from Public Works Director regarding Flood Repairs and
Improvements Along Calle Guanajuato.
XI. ORDINANCES. RESOLUTIONS AND CONTRACTS:
3.
Second reading by title only of . An Ordinance to Correct a Clerical
Error in Ashland Municipal Code Section 18.76.060.8 to Correct An
Erroneous Cross Reference from Section 18.76.060.L to Section
18. 76.060.K..
,Second reading bv title only of . An Ordinance to Amend Ashland
Municipal Code Section 2.28.190 to Change the Reference from
District Judge to Circuit Court Judge to Reflect the Consolidation of
te Circuit and District Courts."
First readin 0 "An Ordinance Adding Section 11.48.025 to the
Ashland Muncipal Code Authorizing the Code Enforcement Officer
and Community Service Officer to Issue Citations..
Readin b ion Changing the Composition of
The Municipal Audit Committee by Making the Ity ecor er an x-
Officio Member and Repealing Resolution No. 95-24..
1.
2.
/
XII. OTHER BUSINESS FROM COUNCIL MEMBERS:
XIII. ADJOURNMENT:
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MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
April 21, 1998
PLEDGE OF ALLEGIANCE
Mayor Shaw called the meeting to order at 7:05 p.m., Civic Center Council Chambers.
ROLL CALL
Councilors Laws, Reid, Hauck, Hagen, Wheeldon and DeBoer were present.
APPROVAL OF MINUTES
Councilor DeBoer requested that "but do not support tax dol/ars being spent for anything.." in the middle of the
fourth paragraph on page 4 be deleted. The minutes of the regular meeting of April 7, 1998 were approved as
amended.
SPECIAL PRESENT A TlONS & AWARDS
1. Presentation of James Ragland award to Marty Bryant.
Mayor Shaw briefly explained the history of this Volunteer Spirit Community Service award, established in 1994
and named in memory of former Councilor and Planning Commissioner James Ragland, which recognizes the
contribution of volunteers and encourages public service. Stated that Marty Bryant's work is done quietly,
behind the scenes to help those in need and make the community better. Recognized Bryant's efforts in feeding
the needy in Ashland, as well as his work to help after the flood.
Marty Bryant noted that Caring Friends serves dinners Wednesday nights in Pioneer Hall, and emphasized the
contributions of the nearly 150 volunteers who are involved in the program. Mayor Shaw noted that leaders with
vision like Marty Bryant are greatly appreciated.
2. Presentation by U.S. Forest Service regarding the Watershed Protection Project (HAZRED).
Linda Duffy, District Ranger for the Ashland Ranger District, spoke regarding the Ashland Watershed Interface
Fire Hazard Reduction (HazRed) Project which is meant to reduce fire hazards, ensure the safety of Ashland's
water supply and protect long-term forest health. Presented a map which indicated hydrologic boundaries, fuel
breaks, hazard reduction areas and fuel reduction work areas. Noted that she had presented Council with
extensive information on the project, and would answer any questions they might have. Cited the relationship
with the City as a major factor in the success of ongoing fire reduction efforts, and explained that the HazRed
Project had changed to incorporate city suggestions.
Councilor Reid asked Duffy to define the special designation "late successional reserve" used in the HazRed
Project's reference to the watershed. Duffy explained that this is a term used for a land allocation in the
Northwest Forest Plan developed by President Clinton, and refers to a network of lands allocated to existing old
growth forests or forests which are intended to grow into old growth. Noted that the Ashland Watershed is a
very critical late successional reserve as it connects the network of these lands in the, Cascade and Siskiyou
Mountains of Oregon and California.
Discussed how private lands affect fire hazard suppression efforts. Bill Rose of the Ashland Ranger District
noted that there is multiple ownership of the lands in the Ashland Mine Road area, and explained that the Ranger
District cannot dictate land management policies to private landowners, but can compensate for the potential
hazard of ignition on private land with their fire hazard reduction efforts in cooperation with the City of
Ashland. The work taking place has taken into account these factors, as well as historical fire patterns.
City Council Meeting 04-21-98
Discussion of the lightning-started fires dealt with by Oregon State Dept. of Forestry last year. Rose noted that
the number of acres bumed on federal land last year was the lowest on record as it was a wet year. Discussed
fixed wing aerial reconnaissance efforts and pre-suppression planning to deal with lightning strikes. Noted that
there are statistics for lightning strikes at the Ashland Ranger District after each storm.
Duffy briefly discussed the controversy around the issue of shaded fuel breaks, Explained that while some
question the effectiveness of shaded fuel breaks, they are not intended to be stand alone items, and are placed to
interrupt a fire's progress while allowing fire retardant application and providing access for fire fighters. Noted
that another argument is that the forest canopy being opened leads to a loss of moisture and drying of fuel from
the canopy. Duffy stated that it is worthwhile to connect the existing shaded fuel breaks, and that based on
public input received more trees will be left when new fuel breaks are cut.
Mayor Shaw noted that some of the concerns she had expressed were incorporated into the project plan and that
overall it was a good job, emphasizing that the initial plan had been modified and made more stringent in
preserving trees and minimizing road cuts in response to community concerns. Stressed the importance of
preserving the safety of the City's water supply, and concluded that she was satisfied with how her requests had
been handled by the Ranger District.
3. Presentation & Video regarding Healthy & Sustainable Communities Project.
Councilor Laws introduced the video, briefly explaining the Rogue Valley Civic League's Healthy & Sustainable
Communities Project for regional vision planning. Noted that meetings had been conducted to gather community
member input in Jackson and Josephine counties. From these meetings, the Rogue Valley Civic League has
created a "Blueprint for the Future" outlining policies and action steps to achieve the vision discussed.
Noted that an open house and forum will be held from 6:30 to 9:00 p.m. on April 30th in SOU's Britt Ballroom
to review the action steps that have been developed to work toward achieving the community vision identified in
previous meetings. Emphasized that this would not be an attempt to create a vision, but to explain the action
steps that had been arrived at to meet community-created vision.
Encouraged viewers to attend, and asked council to consider adoption of the Project's "Blueprint for the Future"
recommendations in some form into the planning process so that the City's efforts fit the regional vision.
After the video, it was explained that the open house would deal with "How to Enhance the Small Town
Character of Ashland", a theme chosen by a group of local students, councilors and business people.
4. Mayor's Proclamation declaring May 3 - 9, 1998, as "Land Use Planning Week."
Mayor Shaw read the proclamation in its entirety.
CONSENT AGENDA
1. Mayor's appointments to Boards, Commissions and Committees.
2. Minutes of Boards, Commissions and Committees.
3. Monthly Departmental Reports - March, 1998,
4. Termination of easement on Lot 1 of University Terrace Subdivision.
Councilor Reid asked that item # 1 be pulled for discussion. Mayor Shaw stated that it would be dealt with as
the third item under "New and Miscellaneous Business",
Councilors ReidlHagen mls to accept the remainder of the consent agenda. Voice vote: All A YES. Motion
passed.
(A fifteen minute break was calledfor refreshments in honor of Marty Bryant, James Rag/and award recipient.)
City Council Meeting 04-21-98
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PUBLIC HEARINGS
None.
PUBLIC FORUM
Susan Hunt/220 Nutley St.lAsked for information on the boards on which each of the elected official serves,
Clarified that she was interested in City-related boards and any others on which the Mayor and Councilors might
serve.
It was explained that the board positions held by the Mayor and Councilors are listed on the City's internet
homepage at ..http://www.ashland.or.us... Councilors then stated their board affiliations as follows:
Councilor Hauck noted that he is the liaison to the Housing Commission, the Historic Commission, and the
Rogue Valley Council of Governments (RVCOG). Explained that he also sits on the Executive Board of
Directors for RVCOG, and stated that he serves on the board of The Ashland Emergency Foodbank, and the
Rogue Basin Coordinating Committee.
Mayor Shaw noted that she is an ex-officio member of all City boards and commissions, and serves as liaison to
the Hospital Board. Stated that her decision has been not to serve on boards for entities other than the City
while she is in office.
Councilor Reid noted that she serves on the Legislative Board of the League of Oregon Cities, and on the
League's Energy Advisoty Committee. She is Chair for the Jackson County Bear Creek Greenway Committee.
Also noted that she is liaison to the Senior Program Board and the Forest Commission.
Councilor Laws noted that he is liaison to both the Traffic Safety and Tree Commissions, and is a member of the
Ad Hoc Communications Committee and the recently formed Ad-Hoc LID Committee.
Councilor Hagen stated that he serves as liaison to the Conservation, Bicycle and SDC Commissions,
Councilor Wheeldon noted that she is the liaison to Southern Oregon Regional Economic Development, Inc.
(SOREDI), the Ashland Chamber of Commerce, and the Ashland Parks and Recreation Commission.
Councilor DeBoer listed the boards on which he serves as follows: member of the Ad Hoc LID Committee,
liaison to the Planning Commission, liaison the Airport Commission, member of the Board of Directors for the
Oregon Automobile Dealers Association, member of the Attomey General's Committee for Rules & Regulations
on Advertising, member of the Board of Directors for Ski Ashland, elected chair of the School Board, chair of
the YMCA Fund-Raising and member of the YMCA Building Committee, and liaison to the ODOT Rogue
Valley Action Committee for Transportation (RV ACT1.
UNFINISHED BUSINESS
(None)
NEW AND MISCELLANEOUS BUSINESS
I. Discussion of Ski Ashland's relationship with Callahan's Restaurant (Sign on Interstate 51.
Councilor DeBoer disclosed that he is the president of Ski Ashland and has served on the Board of Directors for
three years.
Lucretia Smith/480 Mt. Ashland Ski Rd./Read letter to Ski Ashland from Dan Wessler for Residents &
Property Owners of the Mt. Ashland Community. Opposed to Ski Ashland's contract with Callahan's
Restaurant.
City Council Meeting 04-21-98
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Alfred Smith/480 MI. Ashland Ski Rd.lStated that the Council has endorsed and must follow the Valdez
Principles, and this billboard is counter to these principles,
Marilyn Briggs/590.Glenview Dr.lGave brief history of the situalion. Feels that relationship between Ski
Ashland and Callahan's implies the City's endorsement of the illegal sign. Has spoken to the Vice President and
the Marketing Director of Ski Ashland, written a letter to Council and is now before council. Noted that
Planning Commissioners had received an article title "Litter on a Stick" which she in turn has distributed, Stated
that State Representative Judy Uherbelau had provided infonmation on upcoming legislation which may relate to
this mater, explaining that Ihe IRS Tax Code may be amended 10 allow taxation of 15% of gross income for
outdoor advertising displays, Recognizes that City's jurisdiction does not cover the locale of the sign or the
restaurant, but Ihe City has a contract with Ski Ashland to run the mountain. Feels that with the City's lease
requiring compliance with environmental laws, and the City's endorsement of Ihe Valdez Principles, Ski Ashland
must discontinue corporate sponsorship of Callahan's while the illegal billboard remains in place.
Bob Taber/97 Scenic Dr./Urged Ski Ashland to cancel contract as Callahan's is in violation of the Oregon
Motorist Infonnation Act of 1971. Feels that violation was deliberate, and violations are frequent over the career
of the sign builder. ODOT has issued citation and the violator has appealed which could allow the sign to
remain up to five years during the appeals process, Complete disregard of citizens right to enjoy natural
resources and what the 1971 Act tries to protect. Feels that it is deliberate, and the City cannot maintain a
business relationship without appearing to condone this action. Asks that the contract be cancelled and that Ski
Ashland separate from Callahan's,
Susan Hunt/220 Nutley St./Supports those who are concerned about the City's connection, through Ski Ashland,
to Callahan's.
Robert Jones/2295 Tolman Cr, Rd,/Noted that the Mayor has proclaimed Land Use Planning Week, and the
council has viewed a video on preserving quality of life and shared values. Suggested acting in accordance with
these professed values. Noted signbuilder's reputation for savaging highway beautification efforts in California
as well as Oregon with illegal billboards. Council knows this is illegal, and must obey laws that they are elected
to uphold. Stated that City would not allow an illegal sign on the Plaza, and it cannot condone an illegal sign
outside the City. Asks that Councilor DeBoer disqualify himself from any decision made due to his serving as
the President of Board of Directors of Ski Ashland. (Mayor Shaw clarified that a conflict of interest only
pertains to someone being directly compensated monetarily, which DeBoer is not, and Ihal even with a declared
conflict of interest, a Councilor can continue to participate.)
Loren Sawyer/585 Thornton Way/Member of Ski Ashland Board and willing to answer any of Counciior's
questions. Noted that he is a retired judge, who has held the sign ordinance to be constitutio~al on two different
occasions.
Discussion of the financial link between Callahan's and Ski Ashland. Sawyer explained that about $5,000 from
Callahan's is involved, that they sponsor Men's and Ladies' Days based on a marketing contract that was
presented to the Board prior to the sign's going up. In further discussion on the nature of the agreement in
question, Sawyer confirmed that it was an advertising/marketing agreement, where Callahan's sponsors certain
ski days and pays for advertising, and Ski Ashland receives $5000 which is used for advertising. Those who
present Ski Ashland tickets at Callahan's may receive special offers, Confinmed that the sign only says
"Callahan's", and that the Board had entered into the agreement long before the sign went up, Sawyer stated that
the Board lakes no position and is not involved in detenmining the legality of the sign as it is currently an issue
before Ihe courts. Board feels that they cannot breach the contract, and that they have no legal recourse. A
business cannot take action because an associate is in violation of the law. Ski Ashland cannot get involved in
monitoring the legality of those vendors with which it has contracts.
City Council Meeting 04-21-98
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0,
Councilor Reid questioned City Attorney Paul Nolte as to the City Council's relationship to the Ski Ashland
Board, and whether council could be involved with the Board's activities. Nolte noted that there is a lease
agreement with Ski Ashland, and that there is nothing in that lease that addresses a problem of this nature. For
Council to address the matter, the lease would need to be modified, and as it now stands, the Council has no
legal authority to act through the current lease. Nolte also stated that the lease's reference to environmental laws
'is intended to deal with prohibiting the use of hazardous substances.
Councilor Reid suggested a boycott of Callahan's for those who oppose Ihe sign. Feel that a decision on this
matter is not in the Council's jurisdiction.
Councilor Wheeldon questioned the remaining term of the contract, Sawyer responded that there was one year
remaining, and noted that renewal of the contract has not been discussed.
Councilor Hagen noted that damage is being done to Ski Ashland through the association with Callahan's. Feels
that the violation is clear, and feels that there would be legal grounds to breach the conlract due to a blatant
violation of the law. Sawyer responded that two lawyers who serve on the Board feel that there is no legal basis
to allow Ski Ashland out of the contract.
Mayor Shaw suggested the possibility of buying out of the contract, Sawyer responded that an action of this son
would be irresponsible, and the Board does not care to breach the conlract or take sides on the issue one way or
another.
Discussion of how the Board is elected wilhin the Ski Ashland Associalion, and the term and conditions of the
lease, Nolte stated that it is a twenty five year lease and the City cannot affect the lease with the Board unless
that lease is violated.
Councilor Hagen noted his concerns about the sign's potential for the future of Oregon. Stated that he
appreciales the difficulty of the Board's position but feels that their association with Callahan's could Ihrealen
the financial well being of Ski Ashland. Feels that this agreement puts the revenue generating potential at a
greater risk than the $5000 of the contract is wonh,
Discussion of the Board's taking no position, and thus no action, as a position in itself.
Councilor Laws noted that Council has no jurisdiction and the legality of Ski Ashland taking action is
questionable, and suggests that a letter to the Ski Ashland Board recommending that the contract with Callahan's
not be renewed due to the sign would be more effective.
Councilor Reid noted that Ski Ashland is seeking support of expansion from the community and from the
Council, and emphasized that there are political ramifications involved in the Board's taking no action in this
matter.
Discussion of the skill of Callahan's and the sign company in maneuvering around the laws. Discussion of the
timing of the sign's placement immediately after the signing of the agreement with Ski Ashland as intentional.
LawslWheeldon mls to direct staff to draft a leUer to the Board of Directors of Ski Ashland stating the
Council's strong opposition to the renewal of the contract with Callahan's. Voice Vote: All A YES.
Motion passed.
Councilor Hauck requested that the City Attorney look into the wording in the proposed resolution presented to
council by Marilyn Briggs to consider the possibility of its inclusion in future leases.
City Council Meeting 04-21-98
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Councilor DeBoer noted the diversity of the Board, and assured those present that close attention is paid to
balancing views in the Board's appointment process. Emphasized that the Board is concerned over this issue, but
their decision has been that two wrongs do not make a right, and Ski Ashland cannot back out of a legally
binding contract and open the possibility of lawsuit.
2. Request from Ashland School District to Waive SDCs,
Councilor DeBoer disclosed that he is an elected official with the School District and currently serves as their
chair.
City Administrator Mike Freeeman noted the School District's request, in the form of their resolution #98-03,
had asked for an exemption from SOCs. Stated that it is the opinion of city staff that the Council should not'
entertain such a request. If the Council wishes to grant an exemption, Freeman asked that staff be directed to
look into the matter, but stated that the Municipal Code does not allow for the exemption as it slands at this
time. Noted that the School District's paying SDCs is appropriate, and that charges are levied in neighboring
municipalities. Explained that other requests for exemptions from other governmental bodies and non-profit
organizations have been declined, and noted concerns that granting an exemption would erode the City's ability,
from a legal perspective, to charge these fees.
John Daggett/Superintendent of Ashland School District/On behalf of School Board, noted that District had
originally requested a waiver based on impact, but had decided to requesl an exemption as the Cily and the
School District are the only two municipal govemments fully-taxed that serve the community. Noted that SOCs
are a prudent means of setting aside monies for the future, but asked that SDCs in this case be waived to allow
the use of revenue for Ashland's kids now, not later for SOCs, Noted District's budgetary needs, and that this
amount would be used elsewhere. Feels that the District is a unique entity, and that the City and District have a
wonderful partnership and will continue to work together regardless of what is decided tonight.
Ted Loftus/295 Beech St./Former School Board member. Against SOCs for the District as the money is vitally
needed for classrooms, supplies or staff. The City charging SDCs to schools will have to be made up by
taxpayers. One taxing district taxing another results in the taxpayers paying twice.
Mayor Shaw noted that monies from the bond cannot be used for staff, they were for capital improvement on the
bond issue that went before the voters. The funds are set by the bond for construction or equipment and could
not be used for programs or staff. Could only use this money within the constraints of the bond issue as it was
placed before the voters. Oaggett noted that the money could be used for capital infrastructure such as new
roofs, computers, playgrounds, buildings, athletic fields,
Discussion of SDCs being looked at as growth paying for itself or for the development of systems to deal with
needs. It was noted that if improvements are not paid up front, the money will not be there, the improvements
will not be carried out, and the environment will suffer. Building improvements necessitate money up front to
provide system improvements to address eventual impacts.
Councilor Reid noted comments she had heard from citizens, including proportioning SDCs to deal with the
number of district members who live outside the city limits. Mayor Shaw noted that district voters out of city
are paying as they voted.
Discussion of possibility of School Districts receiving SDCs, noting the Oregon Homebuilders' Association
opposition to this idea beginning with legislation years ago. Explained that the opposition was based on the fact
that schools are not a direct part of city infrastructure and thus cannot be considered in a city's planning for
future growth. Noted Ashland's efforts to get money to schools through Parks and Recreation programs.
City Council Meeting 04-21.98
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Councilor Laws made note of the difficult, intertwined issues involved. Has supported SDCs since their
inception to force growth to pay for itself, and emphasized that this is not double taxation. Is not convinced that
the school's growth is creating an impact. Would like SDC Committee to continue to look at the issue, so
development that costs the city would be paid for. Noted the need to reexamine SDC methodology, but
questioned choices available al the present, Would like to see proportional charges for those living outside the
school district.
It was noted that questions being raised are considered in the SDC policy. While Ihe School District may not be
adding to the population now, they will have an impact down the road. NOled hopes thai the SDC Committee
could take schools in under Ihe umbrella of other SDCs that are currently state allowed, so that SDCs would pay
for school services overall and not be charged to the schools. Suggested that work be done to get around Oregon
Homebuilders' Association opposition in the Legislature.
Councilor DeBoer stated that he hasn't heard from anyone opposed to this waiver, and stated that he feels it is
clear that there is no impact. Noted that low flow toilets were being installed, and that the storm drains are
outside the city limits or, where within the city, have already paid for by the District. Noted that School District
is not being charged SDCs for Parks or Transportation. Stated that he believes legislation will address applying
SDCs to schools in the next legislative session. Emphasized that student count will not be increased. Noted
history of requesting waiver of these charges, and stated that a $100,000 change order had been required to
comply with codes. Stated that he would like to look at modifying the SDC ordinance.
Mayor Shaw noted her concern over Councilor Laws' statement that schools do not create growth, explaining
that people will relocate for a community's school system, and this enlargement will directly enable growth.
Also noted that although there is no direct connection between business and growth, businesses are charged
SDCs, Explained that children who are in schools now would have to pay for improvements later if the SDCs
are not charged now. Emphasized that SDCs were known up front and budgeted for in the bond issue.
Suggested caution in considering this exemption, noting the difficulty in saying there is no growth predicted for
the schools when the improvements being made are to deal with overcrowding.
Discussion of whether parking lots are to be paved. It was noted that the new lots will be paved, and the
existing ones will remain as they are. Director of Community Development John McLaughlin noted that the
parking lots required to be paved under the ordinance are being paved, but that the City cannot require pavement
beyond the requirements of the ordinance.
Discussion of what had been done to reduce SDCs to the School District. McLaughlin explained that
Transportation SDCs were waived because the primary transportation involved was in the form of buses.
Councilor Reid asked City Attorney Nolte whether more could be done. Nolte stated that Council could amend
the relevant ordinances, but that this could not be done at tonight's meeting. Nolte confirmed that Council
would need to amend the ordinance to grant this exemption.
It was noted that the City charges SDCs to itself, and would have to go forth under state law to proceed with
changing the ordinance. Questioned ability to give credits to mitigate cost impacts of improvements, and
whether the School District had been given maximum number of credits possible. McLaughlin noted that credit
issuing had been done as is standard, for the swapping out of old fixtures, removing impervious area and
replacing with buildings. Stated that no extra steps had been taken, but the School District had received the
same consideration as any applicant. Reid questioned whether the 10w-income/eIderly waiver could be applied in
proportion to the number of low-income and elderly people residing within the District.
Mayor Shaw noted the situations of other schools in neighboring cities. Raised the issue of "payment in kind" as
applied in Medford where the School District had paid to build a slreel rather than paying SDCs, Discussion of
whether credits had been granted for the District's installation of the Mountain Avenue storm drain system.
City Council Meeting 04-21-98
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Councilor Hagen noted that while the toilets are low flow, this should not exempt the District from Sewer
System SDCs. Charges must address impacts and not focus on other factors, such as the use of building. Staled
that the current SDC methodology is the best that could be done. Urged community members and School
District representatives to serve on the committee to help improve the methodology.
Discussion of whether the schools being included in SDCs would increase SDCs or reduce amount that wenl to
other infrastructure. Noted the fact that the Parks Department is charged SDCs which are paid with money from
a bond issue.
Councilor Laws suggested ending the discussion with the agreement that while Council cannot take action on the
School District's request, they are referring the SDC issue to committee for revisions to be considered. Staff
was also directed to continue to look at possible credits for the School District.
Councilor Hauck requested that he be provided with the information mentioned in the packet concerning the City
of Medford's policy for council waiver of SDCs,
Discussion of City Council attempting to influence legislation on this issue. Clarified that SDC methodology
should be reviewed at the next SDC meeting and a letter should be drafted to legislators on the issue.
3. Mayor's appointments to Boards, Commissions and Committees.
Councilor Reid questioned why the "first elected date" included for other boards and commissions did not apply
to the Band Board. It was explained that it was not included as the Band Board is not strictly speaking a board,
but an advisory board as in the Ashland Municipal Code the Band Board consists of three members of the City
Council.
Councilors Reid/Laws mls approve the Mayor's appointments, Councilors LawsfReid m/s to amend the
motion to make the City Recorder an ex-officio member of the Audit Commission, Voice vote: All A YES.
Motion passed.
Mayor Shaw requested that staff bring back appropriate language to change Resolution #95-24 relative to the
City Recorder's membership on the Audit Commission.
ORDINANCES, RESOLUTIONS AND CONTRACTS
I. First reading of "An Ordinance to Correct a Clerical Error in Ashland Municipal Code Section
18.76.060.B to Correct An Erroneous Cross Reference from Section 18.76.060,L to Section
18. 76.060. K. "
City Attorney Paul Nolte read the ordinance in its entirety, and clarified that flag drive length is dealt
with elsewhere in the Ashland Municipal Code. The ordinance proposed is only to correct a clerical error
in this particular section of the Code.
Councilors HauckIHagen m/s to move the ordinance to a second reading. Roll call vote: DeBoer,
Wheeldou, Hauck, Laws, Reid, and Hageu: All YES, Motion passed.
2. First reading of "An Ordinance to Amend Ashland Municipal Code Section 2,28.190 to Change
the Reference from District Judge to Circuit Court Judge to Reflect the Consolidation of the State
Circuit and District Courts. It
Councilors ReidlDeBoer mls to move the ordinance to a second reading. Roll call vote: Wheeldon, Reid,
Hauck, Hagen, DeBoer, and Laws: All YES. Motion passed.
City Council Meeting 04-21.98
8
.,
OTHER BUSINESS FROM COUNCIL MEMBERS
Councilor Wheeldon announced that her office hours will be changing to the Monday before the firsl council
meeting each month, from 8:30 a.m. to..Hr"a.m, She requested that staff change the information included in the
Ashland City Source accordingly. 10: !!I 0
It was announced that the City Council study session scheduled for Wednesday, April 22 was cancelled and a
special study session was scheduled to discuss the Electric Department's Cost-of-Service Study on Wednesday,
May 6th, at 1:00 p,m.
It was also noted that until further notice City Council study sessions will be held at 1 :00 p.m., rather than 12:30
p.m., on the Wednesday following the second Cily Council meeting each month.
ADJOURNMENT
The meeting was adjoumed at 9:57 p.m.
Barbara Christensen, City Recorder
Catherine M. Shaw, Mayor
City Council Meeting 04-21-98
9
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TO DESIGNATE THE WEEK OF MAY 17 - 23,1998 AS
EMERGENCY MEDICAL SERVICES WEEK
WHEREAS, Emergency medical services are a vital public service; and
WHEREAS, The members of emergency medical services are ready to provide lifesaving care
to those who experience sudden illness or injury; and
WHEREAS, Access to Quality emergency care dramatically improves the survival and
.~~~:'I:" ,I recovery rate of those who experience sudden illness or injury; and I, . .";~?.!i
~~~~~ I WHEREAS, Emergency medical services providers have traditionally served as the safety net I i,f.1)!J~i\
:~1:1~~ I WHEREAS, :fm:::::'::~: ::i:~:~s~;dof emergency physiclans & nurses, :i'
~: emergency medical techniclans, paramedics, firefighters, educators,
administrators, and others; and
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"~~~::~;:;;~~;~~~~, :.; '~:\r':'ji' U'~~,""":~ "f,,~~jl
1\\\.....IIN'4j"','-'::' _ _."_....,.../o\lI...,IIlo~.,.::~,_....; "_. ::::':'/"""'1''\..':::: ~._...! ...;;;.-:" :"~;';'\\\""lI~~:,,,,,_--:;;~~_,,,,,,~\\-:,,;;~.....,~_~_:;;:.;:I",:,.I""...::::..,f
I
,~;~~~:~~::~~:. ::~~::..~~:}::::f: ':;JI :i:~:~r~_.~{::', :,'~-r: ::: :::::L ':iJ _ i~'ft .iJ;:~ ~:~::: \~: .~::~. :::~:2~~:X"::}{!;::'\Y! \:: :;:;:, .:~w: ~j0~1~~tn:'.\~~~;~; ;~fffi.~::1F'~~~~
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WHEREAS,
The members of emergency medical services teams, whether career or volunteer,
engage in thousands of hours of speclalized training and continuing education to
enhance their lifesaving skills; and
It is appropriate to recognize the value and the aCcomplishments of emergency
medical services providers by designating Emergency Medical Services Week;
and
WHEREAS,
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WHEREAS,
Injury prevention and the appropriate use of the EMS system will help reduce
national health care costs; and
The members of Ashland Fire & Rescue are joined by other concemed citizens of
Ashland, as well as businesses, schools, service clubs, and organizations in their
emergency medical services efforts; and
NOW, THEREFORE, I, Catherine Shaw, Mayor of the City of Ashland, do hereby proclaim the
week of May 17 - 23,1998, as:
WHEREAS,
NATIONAL EMERGENCY MEDICAL SERVICES WEEK
and call upon the people of Ashland to celebrate the accomplishments of EMS providers, and to
remember, as the 1998 National Emergency Medical Services Week theme suggests:
" EMS: THE VITAL LINK"
Dated this 5th day of May, 1998
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Catherine Shaw, Mayor
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PROCLAMATION
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! ~mif: I WHEREAS, ~o~~::i~~eJ~::~g~:~: ~=:~::.:e:~o~~ ~~:c ~~r~eM ' "~~~'f~i
1".\,,,,,, professionals; and
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WHEREAS,
this YeM marks the 104th anniversary of the Public Works profession;
and
WHEREAS, Public Works Services provided in our community are an integral part of
our citizens 0 everyday lives; and
WHEREAS, the support of an understanding and informed citizenry is vital to the
efficient operation of Public Works systems and programs such as water,
sewers, streets, storm drains, equipment, the municipal airport, and
snow removal; and
WHEREAS, the health, safety, and comfort of this community greatly depends on
these facilities and services.
NOW, THEREFORE, I, Catherine M. Shaw, Mayor of Ashland, do hereby proclaim
the week of May 17 - 23, 1998, as:
NATIONAL PUBLIC WORKS WEEK
in Ashland, and I call upon all citizens and civic organizations to acquaint themselves
with the issues involved in providing our Public Works and the contributions which
Public Works officials make every day to our health, safety, and comfort.
Dated this ~ day of MllY, 1998.
Barbara Christensen, City Recorder
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Catherine M. Shaw, Mayor
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MAYOR'S PROCLAMATION
WHEREAS Each year, the month of May is set aside as a special time to pay
iWUJI:4: II tribute to older Americans and to acknowledge their many i!",}i(wm
Wliii~fi)~ contributions to our lives. For the better part of this century, ! ;;j;~j~:1~;H
~~~~1r~ I through tough times and good times, these Americans have raised I ~~.~~lW~,
:~*,F ,I families, strengthened our economy, defended our nation, and I,':';~~t
).5""" , reaffirmed our deepest values. All of us who are heirs to their I 'cJJ~i;
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service and sacrifice, owe them a profound debt of gratitude; and lifi~~~:{
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WHEREAS The 1998 theme, "Living Longer, Growing Stronger in America," ::0t!\lliii
highlights the fact that many of us are living longer, fuller, more ~~1B~Jfi
satisfying lives and that we are growing stronger in the process, ""B~i~;
Join Senior and Disability Services of the Rogue Valley Council of",;f~~
)....:"""....'
Governments and the City of Ashland in paying tribute to older :~ .-'' '
Americans during the month of May and throughout the year for the ".
contributions they have made and continue to make to our city,
county, state and nation,
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NOW, THEREFORE, I, Catherine Shaw, Mayor of the City of Ashland, Oregon,
do hereby proclaim May, 1998, as:
OLDER AMERICANS' MONTH
in Ashland and urge all citizens to join in this Observance and Celebration and
continue that support and encouragement all year long.
Dated this 5th day of May, 1998.
Barbara Christensen, City Recorder
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Catherine Shaw, Mayor
City of Ashland
PARKS AND RECREATION COMMISSION
REGULAR MEETING
MINUTES
March 16, 1998
ATTENDANCE:
Present :
Absent :
AI Alsing, Bob Bennett, Teri Coppedge, JoAnne Eggers, Laurie MacGraw,
Director Ken Mickelsen
None
I. CALL TO ORDER
Chair MacGraw called the meeting to order at 7:00 p.m. at
the Council Chambers, 1175 E. Main.
II. ADDITIONS or DELETIONS TO THE AGENDA None
III. APPROVAL OF MINUTES
A, Regular Meeting -Februarv 23. 1998
Commissioner Alsing made a motion to approve the minutes of the Regular Meeting of
February 23, 1998. Commissioner Eggers seconded.
Commissioner Eggers indicated that a correction needed to be made to the first paragraph
under Old Business discussing the height of the flood wall. In discussion the comparative
heights of the Winburn Way bridge wing wall and the park flood wall the minutes should
reflect that the "flood wall" is approximately 3 1/2 blocks (27 1h") higher than the "wing
wall".
The vote was: 5 yes - 0 no
IV. REVIEW OF FINANCES
A. Approval of previous month's disbursements
Commissioner Alsing made a motion to approve the previous month's disbursements as
indicated by checks #18923 - 19198 in the amount of $223,814,95. Commissioner Bennctt
scconded,
The vote was: 5 ycs - 0 no
V PUBLIC PARTICIPATION
A, Open Forum
Nonc
Regular !\'1celing - r-brch J (J. 19<JS
..\shl:llld Parks :llld !{cLTcalillll Commission
Pagc 2
VI. OLD BUSINESS
A, AdorJl Rules alld Regulatiolls I'llI' Skateboard Park
COlllmissioners reviewed tbe proposed rules alld regulations I{lr the skateboard park as
previously drafted and discussed with the skateboarders and Ilearby neighbors,
Commissioners discussed itcm number tbrce which indicated that skateboard and roller
blade activitics would have priority over bicycle activities, The discussion centered around
whether or not the item needed to be more I'ully explained so that there would not be
confusion at the site about what "priority usage" meant.
Director Mickelsen said that in discussion of the proposed rules that skateboarders had
indicated that this particular rule which gave skateboarders priority usage was traditional.
It allows other use of the facility, but skateboarding activities come first. By consensus,
Commissioners decided to leave Rule #3 as written and to modify it later if it proved not
workable.
In discussion of Rule # I, Commissioner Coppedge said that she would prefer to itemize
those city ordinances and park rules which would pertain rather than to simply have a
blanket statement covering all ordinances and rules. Commissioner MacGraw said that she
felt that it was important to have the blanket statement so that all rules and ordinances were
covered but also felt that those rules related to dogs, alcohol, and noise probably should be
listed. Director Mickelsen said that he felt that staff could design a sign which not only
made the general statement indicating that all rules and ordinances would be enforced but
would also highlight those rules which were specifically posted in other parks, such as
those related to dogs and alcohol. Commissioners concurred that posting specific park
rules and ordinances similarly to other parks would be appropriate.
COl11l11issioner MacGraw addressed Rule #2 which stipulated that protective head gear and
protective knee pads were mandatory. In discussion, Commissioners generally agreed that
protective head gear would be mandatory but protective knee pads would be recommended
rather than mandatory.
,VIOTlO,' Commissioner Alsing made a Illotion to adopt the rules and regulations for the Skateboard
Park as outlined in the melllorandum dated July 24, 1997 ~vith the modifications stated
above. Commissioner Coppedge seconded,
The VOle was: 5 yes - 0 no
VII. NEW BUSINESS
1\, Approval to advenise 1'01' bie" for eCluiplllCIll
Superintendent Gies illLllcated that the depanmclll would like to advertise 1'01' bids 1'01' utility
vehicles, a 72' nHl\\er. and eOlllrols I{Jr the CClllrallrrigation Systelll. all 01' which are
included in this year's budget. He also indicated that stall Illay be ablc to bcgin work on
lhe new Illailllcn:lncl' LICilill' I'llI' Oak Knllll GeM Course and requested authllrizatilln to
advertise I'or bids rel:lled III Ilral project.
Regular p..'1ccling - March] 6. 1998
Ashland Parks and Recreation COllllllission
Page J
:-'lOTlON
Annroval to advertise for bids - cOnlinUl:d
Commissioner Alsing made a motion to authorize staff to advertise for bids for the items
mentioned above. Commissioner Bennett seconded,
The vote was: 5 yes - 0 no
B, Request for supnort from Youth Activities Levv monies
Emily Smith, Recreation Supervisor, outlined two requests for support being made by
Ashland School District's newly established, experiential Wilderness Charter School
Program for the 1998-99 budget year. The first request in the amount of $3,000 would
assist with expenses related to the Summer Outdoor Program which the Commission has
previously supported in that amount for the last three summers, The second request is a
one-time request in the amount of $2,000 which would be to assist the Wilderness Chartcr
School Program in getting off the ground,
Jim Haim, co-coordinator for the programs, was present in the audience with several young
people who had participated in the programs in the past to answer questions which
Commissioners might have about the requests.
Commissioner Eggers inquired as to whether or not both programs serve the same group of
students. Mr. Haim indicated that sometimes there was overlap, that students might attend
both programs, but that the number of students participating in both was in the minority.
Referring to the Commission's criteria for Y AL support of programs and related to the
Charter School request, she inquired what the $2,000 would be spent on specifically.
Offering an apology, Mr. Haim indicated that he could not respond specifically, that Ms.
Parrish, the co-coordinator, was more familiar with how the funding was broken down. He
said that he believed that it would be used as matching monies for other grants which were
being sought to help support the program this year.
Commissioner Coppedge inquired how students were selected to participate in the two
programs. Mr. Haim said that any student could apply for the Summer Program and that
the administration reviewed the applications to determine which students would benefit
most from the experience. There was a lottery system for the Wilderness Charter School
but he indicated that this last year there had been enough slots so that everyone who applied
was accepted,
Commissioner Bennett inquired whether or not there were scholarships available to those
students who might not be able to pay their share of the cost for the Summer Program. Mr.
Haim said that if a student needed help with the monies that somehow the program found a
way to cover their share of the cost; about 20% of the participants had some kind of
assistance, Commissioner Eggers inquired as to whether or not individuals were able to
help with their own cost through some kind of work, Mr, Haim said that was not available
on an individual basis but that the group as a whole participated in community projects such
as work days \\'ith Parks to help clear brush,
J{~gular i'\'1C~lillg - j\:1arch J 6. J 998
Ashbnd Parks and Recrealion COlllmission
P;J~C ..j
i\lOTION
Request for YAL monies - continued
After some further discussion, Commissioner Coppedge made a motion to grant both
programs, the Wilderness Charter School and the Summer Outdoor Program, the monies
requested from the 1998-99 fiscal year with the stipulation that the program coordinators
advise the Department of what specific items the money will cover and that those items
meet the Commission's criteria for support. Commissioner Eggers seconded,
The vote was: 5 yes - 0 no
C. Lease for Oak Knoll restaurant
Reviewing for Commissioners, Director Mickelsen indicated that earlier this year the lessee
of the restaurant space at Oak Knoll Golf Course had withdrawn from the lease and that
currently there is no food or beverage operation at the golf course, He said that now that
the busy season for golf is approaching, everyone concerned believes thai having some kind
of food and beverage option available at the course is essential for operation. Otherwise,
golfers may choose to golf elsewhere. However, in discussing alternatives for a food and
beverage operation, because of the possibility that in the fall of 1998 the current clubhouse
facility may be replaced or undergo significant renovation, it did not seem prudent to enter
into a long tenn agreement. At an earlier Study Session related to golf course operations, it
was suggested that staff speak with Bob Haney, the Pro Shop Concessionaire, about his
willingness to operate a food and beverage service this summer. He said that Mr. Haney
has indicated that he would be interested in offering the service and leasing the restaurant
space for the summer through his business, Bob's Golf Shop. Commissioner MacGraw
inquired as to when Mr. Haney anticipated that he could begin service. Director Mickelsen
said that he believed the food and beverage operation could begin in about two weeks.
Commissioner Alsing said that he believed that it was important to be able to offer the
golfers a food and beverage service and that this proposal would serve that purpose even if
on an interim basis.
MOTION Commissioner Alsing made a motion to approve entering into a lease agreement with Bob's
Golf Shop, Inc. for the purpose of providing a food and beverage service at Oak Knoll
Golf Course and to authorize the City Attorney and Director to draft the agreemenl and the
Chair to sign the agreement, Commissioner Bennett seconded.
The vote was: 5 yes - 0 no
VIII. COMMUNICATIONS and STAFF REPORTS
Director Mickelsen brieflv reviewed upcoming meeting dates for the city Budget
Commillee as they pertained to Commission budgets,
Commissioners also read and discussed a kller from neighbors in the vicinity o!' Clay Street
Park who requested that the Commission consider establishing a playground ami other
possible amenilies al that park, Commissioners generally concurred that placing some
facilities on the site would be worth looking into and asked stall to meet with the neighbors
to discuss their thoughts nll1re fully,
IX, ITEMS FROM 'COi\HvIISSIOi\ERS
NOlle
Regular Meeting - March 16, 1998
Ashland Parks and Recreation Commission
Page 5
X. UPCOMING MEETING DATE(S) and AGENDA ITEMS
Director Mickelsen indicated that staff was working with Paula Brown, Public Works Director,
and the BMX group to set up a meeting with neighbors about upcoming projects on the
Greenway, He indicated that a report would ready for the Commission's Regular Meeting in
April.
XI. ADJOURNMENT
With no further business, Chair MacGraw adjourned the
meeting.
Respectfully submitted, .
10 iL-h0~
Ann Benedict, Business Manager
Ashland Parks and Recreation Department
'.
ASHLAND HISTORIC COMMISSION
,-
Minutes
April 8, 1998
CALL TO ORDER
The meeting was called to' order at the Community Center by ChairpersQn Jim Lewis at 7:40 p.m. Members
present were Jim Lewis, Terry Skibby, Vava Bailey, Dale ShQstrom, Keith Chambers, Curt Anderson and JQyce
CQwan. Also. present were AssQciate Planner Mark Knox and Secretary Sonja Akerman. Members Carol
AbrahamsQn and Joan Steele were absent.
APPROVAL OF MINUTES
ShQstrQm mQved and Skibby secQnded to. approve the Minutes Qf the March 4, 1998 meeting as submitted. The
mQtiQn was unanimously passed.
PUBLIC HEARINGS
Planning Action 98-082
Site Review
141 Lithia Way
Semyon and Alia Bilmes
Knox explained this prQPQsal is for the approval of a two-story mixed use building. The lower floQr will cQnsist
Qf three retail stores, two. with access off Lithia Way and the third from Will Dodge Way. The secQnd floQr will
cQnsist Qf three apartments - two two-bedroom apartments and one Qne-bedrQom apartment. Staff is supporting
this applicatiQn and feels the proPQsed building is just what Lithia Way needs. One of the conditiQns will be the
applicants plant Qne street tree in frQnt of the building.
Skibby noted the applicants had met with the Review BQard. He also. said he feels this is an ideal development
fQr Lithia Way.
Bailey asked about the belly band Qn the building. Semyon Hilmes clarified it will be the same texture and cQIQr
as the building. ShQstrom discussed different types of stucco. with Bilmes based Qn his experience. When
Chambers asked abQut the kind Qf tenants he is seeking, Bilmes stated he WQuld prefer a gallery and WQuld like
to. have a small restaurant in the rear of the building.
The CQmmissiQn cQmmended Bilmes Qn his design. Chambers then moved and Skibby seconded to. recommend
approval of this applicatiQn to the Hearings Board. The mQtiQn was unanimQusly approved,
Planning Action 98-083
Conditional Use Permit
115 North Main Street
Gerald Madsen and Jorge Perez
KnQX infQrmed the CQmmission the applicants are purchasing the Redwing Bed & Breakfast and plan to. Qperate
it exactly the same as past Qwners. No changes are proposed.
Chambers mQved to. recQmmend approval Qf this planning actiQn and ShQstrom seconded the motiQn. It was
unanimQusly approved.
;I
.,
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of March follow:
126 South Pioneer Street
101 Oak Street
300 East Main Street
50 Pine Street
50 Pine Street
70 Third Street
549 Allison Street
311 "B" Street
15 North First Street
777 East Main Street
253 East Main Street
136 North Second Street
340 "A" Street
Richard & Karen Perkins
Standing Stone Brewery
Allen Drescher
Karen & James Johnson
Karen & James Johnson
Otto & Jean Glausi
Steve Groveman
Larry Marchick
Firefly Restaurant
Siskiyou Aikiae
Fussywugs
Second Street Cottages
Full Circle Sports
Replace Garage Roof
Replace Door
Interior Demolition
SFR
Garage
Remodel/Addition
Addition
Interior Demolition
Addition
Sign
Sign
Sign
Sign
REVIEW BOARD
Following is the April schedule for the Review Board, which meets every Thursday from 3:00 to at least 3:30
p.m. in the Planning Department:
April 9
April 16
April 23
April 30
Skibby and Anderson
Skibby, Cowan and Shostrom
Skibby, Bailey and Chambers
Skibby, Cowan, Steele and Bailey
OLD BUSINESS
Project Assilffill1ents for Plannim! Actions
I PA # I Address I Person(s) Assigned I
96-086 685 "A" Street Curt Anderson/Jim Lewis
97-018 661 "B" Street Jim Lewis
97-075 40 North Main Street Dale Shostrom
98-021 44 North Second Street Dale Shostrom
98-022 112 Helman Street Vava Bailey
98-082 141 Lithia Way Dale Shostrom
Ashland Historic Commission
Minutes
April 8, 1998
2
..
.'
National Historic Preservation Week
Events will be as follows:
May I O'h ~ Lower Lithia Park/Downtown Walking Tour - Meet on Plaza Island at I :00 p.m.
May 12th ~ Lower Lithia Park/Downtown Walking Tour - Meet at Pioneer Hall (73 Winburn Way) at 3:30 p,m.
May 13th ~ Ashland Memorial Mausoleum Open House - Mt. View Cemetery/Normal Avenue & Ashland Street
From 8:00 a.m. - 4:30 p.m.
May 15th ~ Presentation of Awards - Ashland Depot (comer of 5th and "A" Streets) at noon
May I5'h ~ Railroad District Walking Tour - Meet at Ashland Depot immediately following Award Ceremony
Southern Orel!:on Historical Society Presence in Ashland
Lewis informed the Commission the walking tour booklet is scheduled to be completed by late Mayor early June.
It will be around 24 pages. He said SOHS plans on printing I 0,000 copies. It hasn't yet been decided whether or
not there will be a charge. He also stated Allen Sandler has purchased the Masonic Temple building and invited
the committee to tour it as a possibility for the SOHS Ashland location. No decision has been made. Lewis noted
there is still a lot of pressure for SOHS to find a location,
NEW BUSINESS
Railroad District Nomination to National Rel!:ister of Historic Places
The Commission was impressed with the work George Kramer and Kay Atwood have put into the nomination.
Knox stated the next neighborhood meeting will be on May 28th at 7:00 p.m. in the Council Chambers.
Downtown Desil!:n Standards Meetinl!:
Knox reminded the members the Historic Commission and Downtown Design Review Committee will be meeting
with downtown property owners on Thursday, April 9th at 7:00 p.m.
Chambers commented he likes the work the committee has done on the Standards. The rest of the Commission
agreed.
Grant Application for Downtown Historic District
Knox informed the Commission he had mailed the grant application to the State Historic Preservation Office
(SHPO) on March 21". The City won't find out until September ifit will be awarded the grant. The process will
be very competitive this year because of some large projects in the Portland area. He commented, however, that
Ashland is well known throughout the State for being very supportive of historic prest:rvation, so we should have
a good chance.
ADJOURNMENT
It was the unanimous decision of the Commission to adjourn the meeting at 9:20 p.m,
Ashland Historic Commission
Minutes
April 8, 1998
3
J\slyIanh JnIire ~epartment
1155 E, MAIN ST, ASHLAND, OREGON 97520 Phone (541) 482.5211
April 23, 1998
SCOTT FlEUTER
Chief 01 Police
TO:
Mayor and Council
FROM:
Scott Fleuter, Chief of Police
SUBJECT:
Liquor License Application'
Application has been received from Arturo Pascual dba\Azteca
Mexican Restaurant for a LIQUOR license, for an ESTABLISHMENT
located at 2345 Ashland Street, Ashland.
A background investigation has been completed on the applicant
and approval of this application is recommended.
~..,.
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SCOTT FLEUTER
CHIEF OF POLICE
MC : kmh
MEMORANDUM
CITY OF ASHLAND
Office of the Mayor
DATE:
April 29, 1998
TO:
All City Council Members
FROM:
Cathy Shaw, Mayor C1
RE:
APPOINTMENT OF MICHAEL SAVKO TO TRAFFIC SAFETY
COMMISSION
------------------------------------------------------------------------------------------------------------------
I would like to recommend and seek approval of the appointment of Michael Savko
to the Traffic Safety Commission, for a term to expire April 30, 1999. A copy of
his resume Is attached.
Attachment (1)
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131 California Street, #5 ,_.
Ashland, OR 97520 .......'..h... .. ..~."~..... '" .."
Apri121, 1998 ....-
The Honorable Cathy Shaw, Mayor
City Hall
Ashland, OR 97520
Dear Mayor Shaw:
This letter serves as my official request for you as Mayor to consider me for the vacant position of Traffic
Safety Commissioner. You will recall that we met two years ago at your house when you hosted a
baIbeque for the official visitors from Guanajuato and we were invited with our daughter, Macrina, who
was representing Ashland and Ashland High School in Guanajuato that summer.
For close to nine years my wife, son and tbree daughters have enjoyed living just outside of Ashland by
Emigrant Lake, while I have worlred in Los Angeles and commuted to Ash1and every two weeks. I have
kept abreast on the activities of the City of "'<hland, especially the schools as my son and two older
daughters gr<><inaten from Ashland High School. My son and oldest dangl1tP.l" also graduated from Southern
Oregon University, and Macrina is now a freshman at Oregon State University and soon will spend a year
in Guanajuato as a Southern Oregon University student. My youngest daughter, Tasia, is a junior at
Ashland High School and is heavily involved in drama and debate. Obviously, 1 am proud of the
acbievements of my children here in Ashland, and am extremely grateful for the type of town Ashland is
that it has afforded my family to enjoy such a wonderful quality of life. As I expressed to you two years
ago, my hope was that when I retired, 1 would be in a position to contribute in some way to the City of
Ashland
On January 10, 1998 I retired after over 30 years working for the City of Los Angeles, and moved to
Ashland on April 1, 1998, After settling in to my apartment here in "'<hland, I established involvement in
my church community, contacted Mr. FIlII!k d'Emremont, Director of Ashland's Community Service
Volunteers, for volunteer placement, and was directed by him to your Office for consideration as a
Commissioner.
I have been involved in public service for over 30 years as a Senior Management Analyst for the City Of
Los Angeles' Police and Fire Departments. For the last 20 years 1 worked direct1y for the Fire
Department's Chief of Staff and the Fire Chief coordinating 1egis1ation, writing the Chief's speeches and
producing various staff repolts for the Chief. I also served for 20 years on the City's General Plan
Advisory Board sp<"'lnng on behalf of the Fire Department addressing environmental, fire and life safety
and traffic concerns. From a Fire Department 1"".}AN"tive, I observed first band the importance of traffic
safety as I rode on ambulances and visited bospita1s with paramedics, paramedic supervisors and the Chief
Paramedic.
My educational background is also in public admini<lration. I have a Master's Degree (MPA) from the
University of Southern California. I am continuing to use my legislative experience by volunteering to
write letters to legislators for the California State Firefighters Association as I become aware of important
proposed legislation on the internet I have reviewed Ashland's web site, and am currently looking at the
City Charter provisions that address traffic issues.
Mayor Shaw, I am very much interested in serving you and the City as a Traffic Safety Commissioner. If
you need a reference for me, I urge you to contact the LAFD Fire Chief, William R Ramattre, at (213)485-
6003. Please honor me with your selection, I can be reached at the above address or at 482-7312.
Sincerely,
[,Al//<O
('
o'
MEMORANDUM
CITY OF ASHLAND
~ent of Public Works
Public Works Administration
DATE:
May 1, 1998
TO:
Honorable Mayor and City Council Members
Mike Freeman, City Administrator
fr
FROM:
Paula C. Brown, Public Works Director / City Engineer
RE: FLOOD REPAIRS / IMPROVEMENTS AWNG CALLE GUANAJUATO
STATUS UPDATE
Background
The New Year's Flood of 1997 has left us with a number of issues. One issue is the restoration and
any improvements or flood mitigation efforts to be constructed on the Ashland Creek reach along Calle
Guanajuato.
Prior Decisions
The City Council approved the Otak Report (Ashland Creek Restoration Project, November 1997) and
at least in concept, approved those recommendations. The Otak Report was predicated on building a
structure (Winburn Bridge) that could withstand the determined 100 year flood flows of 3100 cubic
feet per second (cfs). This recommendation of building or improving structures to withstand the 100
year flood was extended to other structures (bridges) on Ashland Creek if possible. The understanding
was that there is potential for sheet flows along Winburn Way as the creek channel itself is not capable
of containing 3100 cfs above the bandshell. It was also understood that the creek channel, Winburn
Bridge and any potential sheet flows in Winburn Way would contain all the flow and not allow water
through lower Lithia Park or in the Plaza.
Process
As discussed in a joint City Council! Parks Commission session on March 17, 1998, the budgetary
implications and priorities relative to the overall City and Parks issues, must also be included. At this
time, the City and Parks staffs are working together to develop the best course of action. As proposed
during the joint session, the Parks Department is currently taking the lead to develop a number of
alternative design scenarios for Calle Guanajuato. The Parks Department has hired Brian McCarthy
to develop the conceptual scenarios. These concepts will have an "engineering" reality check as each
will be ron through the model developed by Otak to determine the hydraulic capacity of the cross
sections suggested by each scenario. The engineering portion of the project is being coordinated by
the Public Works / Engineering staff.
These scenarios for Calle Guanajualo will come back to both the Parks Commission and City Council
for review, discussion, and ultimately for approval after an extensive public involvement process.
There will also be future discussion regarding other reaches of Ashland Creek and repairs or
improvements necessary for those area. These other projects may not impact the Parks Department.
"
"
MEMORANDUM
CITY OF ASHLAND
Administration
Office of the City Administrator
DATE:
March 13, 1998
TO:
FROM:
RE:
Honorable Mayor and City Council
Greg Scoles, Interim City Administratot1!
Joint Meeting with Parks & RecreatiJP Commission
On March 17, 1998, the Council and the Parks & Recreation Commission will be
meeting at 6:00 p.m. to discuss mutual flood restoration budget issues. As you know
the Ashland Creek Flood Restoration Report prepared by OTAK identified a number
of improvements which will have to be considered. One of these projects Is the Calle
Guanajuato which could be a joint project between the City and the Parks
Commission.
The attached report outlines the issues which both Ken Mickelsen and I would like to
discuss. It is hoped that we can reach consensus as to a cooperative approach to
funding and prioritizing the various projects.
Please note that at 5:45 p.m. we will have sandwiches and drinks for the Council and
Commission.
Attachments: Flood Restoration Issues Paper
Priority Matrix
cc Barbara Christensen
Paul Nolte
Parks & Recreation Commission
Ken Mickelsen
tG_\98'M&CoUt3
1
FLOOD RESTORATION
OVERVIEW:
The 1997 New Year's Day Flood caused considerable damage to the City of Ashland, on both public and
private properties. The flood also raised concerns regarding the capability of our creeks, drainage
systems and facilities to adequately convey and carry 100-year flood flows. The City, with Parks
Department participation, completed a comprehensive analysis of Ashland Creek and its flood canying
capabilities, As a result the Winburn Bridge was reconstructed to accept a 100-year flood (flows of 31 00
cubic feet per second, cfs). In addition to Winburn Bridge, several other flood restoration projects were
identified to bring those facilities into the 100-year flood flows and improve flood facilities operations
and management techniques including:
. Calle Guanajuato (constructing a flood wall or similar measures along the east s,ide)
. Main Street Bridge improvements
. Water Street Bridge replacement
. Van Ness Avenue Bridge replacement
. Hersey Street Bridge replacement
. Parks and Public Works Departments Flood management improvements
In addition to the work completed on Ashland Creek, the City is completing a Storm Drain and Drainage
Master Plan which wilI endeavor to review flood restoration needs in other drainage areas within the City
(Hamilton Creek, Clay Creek, Wrights Creek, etc.).
BUDGET TRENDS/CHANGES:
Prior year's budget included the immediate flood damage improvements and recovery efforts. The bond
issue passed and the City was able to obtain FEMA and HUD funds to assist with the emergency issues
and immediate repair needs. The majority of available funding for these projects has been expended.
This year's budget request is an extension of flood restoration needs. Although limited funding is
identified (approximately $460,000 and is grant dependent), there may be other funding options and
partnerships available. Funding for the remaining flood restoration projects may be a long term issue and
will be dependent upon priorities. A plan for project prioritization, funding, and completion should be a
major goal of the continuing Flood Restoration Program.
MAJOR GOALS:
Flood Restoration needs are as follows:
. Determine a process to prioritize project identification, funding and completion schedule.
. Include partnerships for funding and prioritization development.
. Immediate priorities (within the next 5+ years) should include Calle Guanajuato with Main Street
Bridge improvements, and Water Street Bridge and departmental flood management
improvements.
. Longer term priorities (5-15 years) may include Van Ness and Hersey Street Bridges.
. StaffwilI continue to pursue developing Flood Management Strategies and improving flood plain
zones/mapping amendments as necessary. i
"
"
,
CAPITAL OUTLAY:
Assuming one of the flood project priorities is adopted for implementation in this year's budget we will
need to identify conceptual design (community based), engineering design and approvals, financing
options and finally construction. We have tentatively identified three shorter term projects that need
prioritization:
. Calle Guanajuato improvements (coordinate with Parks Department, and Plaza
MerchantslBuilding Owners)
. Main Street Bridge improvements (coordinate with.ODOT)
. Water Street Bridge replacement
We are projecting $460,000 expenditure this year (1998/99) which could complete one of the projects
listed with potentially additional funding from the partners listed above.
/'
...
i
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I
I. A.lIland Crook Hydraulic rnvutlgation
D,;---~---
Table 3:
Priority Matrix for Culverts/Bridges and Reaches
Structure Road/Park Nonhab. Habitable Building
Bldg
Flood Depth, > Off > 1 ff +/. 1 ff >1 ff
ff Score Rank
Assigned Z 3 3 6
Value.
Lithia Park 2-Wmbum 2 -Band shell 2 -Lithia Cafe & 16 5"
Reach Way & Park & Storage Pioneer bldg
Wmbum Way 3 -park, Plaza, 12 -Hillah, 10 42 1
Culvert Wmbum Way bldgs (Plaza
side), Comm
bldg
Calle Reach 2 -bldgs in Calle 6 -bldgs in 36 2
and Main Calle
Street Bridge
Main Street 1 -bldg in Calle 5 -bldgs in 28 3
Bridge Calle
Bluebird Park 3 -two rest. & 15 6
Reach 31 WaterSt
Lithia Way 1-Water St 3 -two rest. & 17 4
Culvert 31 Water St
Lithia Way to 1-Restaurant 3 9
Water Street
Reach _.
(
Water Street 1-Water St 1 -Commercial 6-new 1-Water St 28 3
Culverts prop Condo.... Inn
Water Street 1-WaterSt 5 8
to VanNess Inn
Reach
VanNess 2 -Van Ness & 1-Recycle 1-House & 10 7
Culvert WaterSt Center Garage
SPRR to 1 -Church 3 9
Hersey Street
Reach
Hersey street 1-Hersey St 1-Church 5 8
Bridge
* Assip.ed value baud on ",/ative ecoMnUc impact of potenti41 flood danuzce at the locatWn listed.
Docs not include flouJ capacity si""e bridges/ culverts that 1uwc a high capacity diu to high auailable
head may contribute to high backwater effects.
.. Docs not include seasonal improuements such as the ice skating rink which could be damaged by
flooding. This {act, coupud with the desi", to keep YrJndburn Way dry during aU but the most extreme
flood euonts, may raise the justification for the implementotion of Recommendations 1-7 and 1-8 to a
higher priority than would otherwise be accounted (or in this subjectiue ranking.
... Due to multiple reside""es, the new condominium adjacent to the Water Smet culuerts is listed as
being oquiualent to siz habitable buildings.
20 East Main, Ashland, OR 97520
(541) 488-5311 - Fax
CITY OF ASHLAND
Office of the City Attorney
(541) 488-5350 - w
MEMORANDUM
Paul Nolte, City Attorney
Sharlene p, Stephens, Legal Assistant
DATE:
April 27, 1998
TO:
Mayor and Council
FROM: (,/-f"aul Nolte
RE: An Ordinance Adding Section 11.48.025 to the Ashland Municipal Code
Authorizing the Code Enforcement Officer and Community Service
Officer to Issue Citations
Since the recent appointment of a code enforcement officer, it has become apparent
that the officer's duties and responsibilities will be greatly enhanced if the officer has
the ability to issue citations. In the existing scheme, if a citation is necessary after
other enforcement attempts have failed, the code enforcement officer is required to
enlist the assistance of the police department for the purpose of issuing and serving
the citation. Over time this has led to confusion, misunderstanding, and inefficiency
because the officer serving the citation has little or no background with the underlying
offense and little or no knowledge about the land use code and other codes enforced
by the code enforcement officer.
This ordinance corrects that problem by providing the code enforcement officer direct
authority to issue and serve citations. Both the director of community development
and the chief of police support this solution, and the municipal judge has approved the
ordinance.
The police chief has requested that the community service officer also be given the
same authority. The community service officer enforces those aspects of the code
not specifically delegated to the code enforcement officer (such as violations related
to the noise and party house ordinances).
Attachment
C w/attachment:
Mike Freeman
Greg Scoles
Allen Drescher
John Mclaughlin
Scott Fleu1er
G:\8har1eneICOUNCIL\codlMlllf0<C8-8uthori1y.wpd
ORDINANCE NO.
AN ORDINANCE ADDING SECTION 11.48.025 TO THE
ASHLAND MUNICIPAL CODE AUTHORIZING THE CODE
ENFORCEMENT OFFICER AND COMMUNITY SERVICE
OFFICER TO ISSUE CITATIONS.
Annotated to show deletions and additions to the code sections being modified.
::::::p':~;:,:~::~~::~:;:::::w:
Deletions are lined tl;rougl; and additions are ~!1~\Uig.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOllOWS:
SECTION 1, The following section 11.48.025 is added to the Ashland Municipal Code:
lil~I"llftd~~ffia~ltali6'B~;B~IeagE5fti_~t;6ffi~~!at1a;e6iilfflfimitV
---
The foregoing ordinance was first READ on the
day of
,1998,
,1998.
and duly PASSED and ADOPTED this
day of
Barbara Christensen, City Recorder
SIGNED and APPROVED this
day of
,1998.
Catherine M. Shaw, Mayor
Reviewed as to form:
,
Paul Nolte, City Attomey
Page 1 - ANNOTATED ORDINANCE
(G:\PAULIORD'cItation.ano)
20 East Main, Ashland, OR 97520
(541) 488-5311 - Fax
CITY OF ASHLAND
Office of the City Attorney
(541) 488-5350 - ·
MEMORANDUM
PIIul Nolte, City Attorney
Sharien. P. Stephens, L~al Assistant
DATE: April 29, 1998
TO: Mayor and Council
FROM: ~I Nolte
RE: A Resolution Changing the Composition of the Municipal Audit
Committee by Making the City Recorder an Ex Officio Member and
Repealing Resolution No. 95-24
At the last council meeting, Don Laws suggested that a resolution be brought to the
council's May 5, 1998, meeting changing the status of the city recorder's position on
the Municipal Audit Committee from that of a voting member to that of an ex officio,
non-voting member. The reason for this requested change is that the city recorder's
work is audited, and therefore, the person holding this office should not be in a
position to vote on issues brought before this committee.
Attachment
c: Mike Freeman
Greg Scoles
Jill Turner
Barbara Christensen
G:\sharIeneICOUNClLlaudR-<XIl1lm.mem.wpd
RESOLUTION NO.
A RESOLUTION CHANGING THE COMPOSITION OF
THE MUNICIPAL AUDIT COMMITTEE BY MAKING
THE CITY RECORDER AN EX OFFICIO MEMBER
AND REPEALING RESOLUTION NO. 95-24.
RECITALS:
A. The role and responsibilities of the Municipal Audit Committee were
established in June 1991 pursuant to Resolution 91-16. The committee was re-
established in 1995 with modified objectives and responsibilities as set forth in
Resolution 95-24.
B. The city council desires to modify the composition of the committee by
making the city recorder an ex officio member.
THE CITY OF ASHLAND RESOLVES AS FOllOWS:
SECTION 1. Committee Established. The Municipal Audit Committee is established
and shall consist of four voting members and one ex-officio, non-voting member. The
committee may request the presence of any city official at its meetings.
SECTION 2, Terms. Qualifications. Vacancies.
A. The voting members shall be appointed by the city council and shall consist
of one council member, one budget committee member, and two citizens at large. The
terms of the council member and budget committee member shall be for one year each
expiring on April 30 of each year; and the terms for the citizens at large shall be for
three-year terms, expiring on April 30, or until their respective successors are
appointed and qualified; provided that in the first instance the terms of the initial citizen-
at-large members shall be staggered for two and three years. The city recorder shall
be an ex officio, non-voting member of the committee.
B. In making the appointments, the council shall give preference to persons with
accounting or auditing experience, background or expertise.
C. Any committee member, other than the city recorder, who is absent, without
prior permission from the committee chair, from two or more meetings in a one-year
period shall be considered no longer active and the position vacant, and a new person
shall be appointed to complete the term.
PAGE 1 - RESOLUTION CHANGING COMPOSITION OF AUDIT COMMITTEE (p:ordlaudn.comm98.res)
SECTION 3. Quorum and Rules. Three voting members shall constitute a quorum.
The committee shall establish rules for its meetings and shall meet at least semi-
annually and at such other times as may be necessary.
SECTION 4. Responsibilities. The committee shall be responsible to:
A. Recommend to the council an independent firm of certified public
accountants to perform the annual audit of the city.
B. Analyze and report to the council significant findings in the annual audit
report and make recommendations regarding such findings.
C. Make recommendations, if any, to the council regarding the following
financial documents:
1. Annual financial statements,
2. Management letter submitted by the independent auditor, and
3. Response to management letter submitted by city staff.
SECTION 5. Reports. The committee shall submit copies of minutes of its meetings to
the council. Reports or recommendations of the committee shall be considered
advisory in nature and shall not be binding on the mayor or city council.
SECTION 6. Repeal. Resolution No. 95-24 is repealed.
This resolution was read by title only in accordance with Ashland Municipal Code (
~ 2.04.090 duly PASSED and ADOPTED this
day of Mav , 1998.
Barbara Christensen, City Recorder
SIGNED and APPROVED this
day of
,1998.
Catherine M. Shaw, Mayor
W:!1 to :m:
Paul Nolte, City Attorney
PAGE 2 - RESOLUTION CHANGING COMPOSITION OF AUDIT COMMITTEE (p:onl\audH.comm9S....)
"
CITY OF ASHLAND
FINANCIAL REPORT
For the nine months ended March 31,1998
MEMORANDUM
#'
To:
The Mayor and Council
FROM:
Patrick Caldwell, Staff Accountant
DATE:
Apri115,1998
SUBJEcr:
Interim Financial Report for the nine months ended March 31, 1998
Accompanying is the financial report for the nine months ended March 31, 1998 for the City of
AsWand. It does not include the activities of the Parks and Recreation Commission, which will
be presented separately to that commission. Unaudited, detailed Balance Sheets, Revenue, and
Expenditure reports are available for your review in the Finance Office.
Page 1 represents a summary of the activity of the combined funds. While the presentation
shows 75.8 percent of the budgeted revenues have been collected, only 56.95 percent of the
budget has been expended. Personnel and Materials and Services costs are at 72.31 percent and
75.02 percent respectively, on track for the budget year. Capital Outlay at 36.14 percent should
reflect a dramatic increase percentage-wise in the final quarter with engineering and construction
costs beginning on the Wastewater Treatment facility.
Pages 2 through 19 are the presentations on an individual fund Budget Basis.
On page 2 in the General Fund, the Building Division reflects almost 80 percent of the budget
expended over nine months, and will bear watching.
The Cemetery Fund on page 3, will require a transfer of appropriations in Capital Outlay to
remain in compliance with $20,000 of scheduled sidewalk replacement prior to year end.
A change in electronic reporting software by the Federal Government has slowed
reimbursements in theCornmunity Development Block Grant Fund on page 5 to a standstill.
Resolution for administrative costs has been partially successful, however project
reimbursements have been unsuccessful under the new reporting system. These circwnstances
should be resolved by the end of April.
i
The Street Fund, on page 6, has not seen the anticipated Intergovernmental assistance for the
Central Area Bike Path, consequently that revenue item is only 31.76 percent of budget.
On page 12, the Ambulance Fund has Personnel Costs at 85.25 percent, resulting from forced
shift management caused by the certification problems of staff additions. This will require a
transfer of appropriations to assure budgetary compliance.
The Water Fund on page 13 shows 125.47 percent of the budgeted revenue received because of
the $1,720,000 in Refunding Bond Proceeds, which will be adjusted by year-end. The
departmental expenditures detailed on page 22 are well within the budgetary parameters.
On page 14 the Wastewater Fund reflects only 48.88 percent of budgeted resources as we have
not yet borrowed from the State Revolving Loan Fund on treatment improvements. On page 23,
the detailed departmental expenditures show that an appropriations transfer of $217,464 will be
required to obtain compliance in the Flood Restoration division, while the Operations budget
shows Personnel and Materials and Services at 70.12 percent and 72.13 percent respectively and
Capital Outlay at only 15.03 percent of budget as costs are only beginning to flow for treatment
plant revisions.
The Electric Fund, page 15, reflects 87.25 percent of the Conservation budget expended which
we will monitor closely for the remainder of the year to assure budgetary compliance.
Central Services, page 17, indicates that the Administrative budget is at 79.27 percent and will
bear close observation between now and year-end. As shown on page 25, Personnel is well
within parameters while Materials and Services is at 103.45 percent. The only other area of
concern here is Computer Services, which is at 86.05 percent of budget with Capital Outlay and
Materials and Services at 119.19 percent and 89.57 percent of budget respectively. A transfer of
appropriations may be in order by year-end.
The Equipment Fund, page 19, shows only 20.28 percent of Capital Outlay expended with final
quarter major expenditures for technology and undelivered vehicles remaining to be recorded.
Cash and Investments depicted on page 28 reflects an overall increase of $3,291,339.89. The
Parks and Recreation Fund increased from $2,713,460.23 to $4,299,633.11, 48.19 percent of the
total increase. As expected, the Wastewater Fund's cash position increased $1,929,444.05 with
Food and Beverage Tax receipts held for construction and future Debt Service obligations,
resulting in a reduction in cash of $224,277.04 exclusive of these two funds.
ii
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
SUMMARY OF FUNDS
ACTUAL BUDGET VARIANCE t
RESOURCES
Working Capital Carryover J.7,588,963 J.8,J.J.4,000 525,037 97.J.Ot
---------- ----------- ----------
Taxes 5,97J.,065 6,850,000 878,935 87.J.7t
Licenses and Permits 38J.,299 396,000 J.4,70J. 96.29t
Intergovernmental Revenue J.,J.01,763 2,850,000 J.,748,237 38.66t
Charges for Services J.4,98J.,J.65 J.9,400,OOO 4,4J.8,835 77.22t
Fines and Forfeiture J.56,239 J.95,OOO 38,76J. 80.J.2t
Assessment Payments 219,740 592,000 372,260 37.12t
Interest on Investments 689,277 926,000 236,723 74.44t
Miscellaneous Revenues J.68,638 286,000 J.J.7,362 58.96t
Other Financing Sources J.,720,OOO 6,741,000 5,02J.,000 25.5J.t
Operating Transfers In 532,98J. J.,052,OOO 5J.9,OJ.9 49.33t
---------- ----------- ----------
TOTALS 43,511,130 57,402,000 13,890,870 75.80t
EXPENDITURES
Personnel Services 7,40J.,579 J.O,236,OOO 2,834,42J. 72.31\"
Materials and Services J.O,827,128 14,431,850 3,604,722 75.02t
Capital outlay 4,936,6J.1 J.3,659,OOO 8,722,389 36.J.4t
Debt Service J.,670,725 2,303,000 632,275 72 .55t
Operating Transfers Out 532,98J. 834,000 30J.,0J.9 63.91\"
Operating Contingency 0 3,080,J.50 3,080,J.50 .oot
---------- ----------- ----------
TOTALS 25,369,024 44,544,000 19,J.74,976 56.95t
---------- ----------- ----------
ENDING FUND BALANCE J.8,J.42,J.06 J.4,054,OOO -5,284,J.06 141. J.ot
1
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
GENERAL FUND
RESOURCES
Working Capital Carryover
Taxes
Licenses and Permits
Intergovernmental Revenue
Charges for Services
Fines and Forfeiture
Interest on Investments
Miscellaneous Revenues
Operating Transfers In
TOTAL
EXPENDITURES
Human Resources
Economic Development
Miscellaneous
Debt Service
Operating Transfers Out
Operating Contingency
police
Municipal Court
Communications
Fire
Senior Program
Planning Division
Building Division
TOTAL EXPENDITURES
ENDING FUND BALANCE
ACTUAL
809,606
4,239,264
381,299
280,410
355,212
156,239
93,825
50,981
40,000
6,406,836
66,953
181,165
30,559
113,412
3,000
o
1,813,816
141,318
270,559
1,500,170
91,768
379,175
258,842
4,850,737
1,556,099
BUDGET
875,000
4,784,000
396,000
373,000
429,000
195,000
43,000
65,000
40,000
7,200,000
83,000
250,850
90,000
82,000
3,000
381,150
2,523,000
191,000
504,000
2,034,000
125,000
506,000
327,000
7,100,000
VARIANCE
65,394
544,736
14,701
92,590
73,788
38,761
-50,825
14,019
o
793,164
16,047
69,685
59,441
-31,412
o
381,150
709,184
49,682
233,441
533,830
33,232
126,825
68,158
2,249,263
100,000 -1,456,099
2
%
92.53%
88.61%
96.29%
75.18%
82.80%
80.12%
218.20%
78.43%
100.00%
88.98%
80.67%
72.22%
33.95%
138.31%
100.00%
.00%
71. 89%
73.99%
53.68%
73.75%
73.41%
74.94%
79.16%
68.32%
1,556.10%
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
CEMETERY FUND
ACTUAL BUDGET VARIANCE t
RESOURCES
Working Capital Carryover J.09,3J.7 J.06,OOO -3,317 J.03.13t
---------- ----------- ----------
Taxes 206,912 J.96,OOO -J.O,9J.2 J.05.57%
Charges for Services 30,J.29 57,000 26,87J. 52.86t
Interest on Investments 4,02J. 5,000 979 80.42t
Miscellaneous Revenues 350 0 -350 * ,***.**\
Operating Transfers In 24,48J. 45,000 20,5J.9 54.40t
---------- ----------- ----------
TOTAL 375,2J.0 409,000 33,790 91.74t
EXPENDITURES
Personnel Services 67,520 J.05,OOO 37,480 64.30t
Materials and Services 90,620 J.5J.,OOO 60,380 60.0H
Capital OUtlay 9,540 2J.,OOO J.J.,460 45.43%
Operating Transfers Out 500 J.,OOO 500 50.00t
Operating Contingency 0 40,000 40,000 .oot
---------- ----------- ----------
TOTAL J.68,J.80 3J.8,OOO 149,820 52.89t
---------- ----------- ----------
TOTAL EXPENDITURES 168,180 318,000 149,820 52.89t
---------- ----------- ----------
ENDING FUND BALANCE 207,030 9J.,OOO -J.J.6,030 227.5H
3
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
BAND. FUND
ACTUAL BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 73,847 64,000 -9,847 115.39%
---------- ----------- ----------
Taxes 48,045 54,000 5,955 88.97%
Interest on Investments 2,341 3,000 659 78.03%
---------- ----------- ----------
TOTAL 124,233 121,000 -3,233 102.67%
EXPENDITURES
Personnel Services 1,687 5,000 3,313 33.74%
Materials and Services 27,714 52,000 24,286 53.30%
Operating Contingency 0 10,000 10,000 .00%
---------- ----------- ----------
TOTAL 29,401 67,000 37,599 43.88%
---------- ----------- ----------
TOTAL EXPENDITURES 29,401 67,000 37,599 43.88%
---------- ----------- ----------
ENDING FUND BALANCE 94,832 54,000 -40,832 175.61%
4
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
COMMUNITY BLOCK GRANT FUND
ACTUAL BUDGET VARIANCE t
RESOURCES
Intergovernmental Revenue 4,839 509,000 504,161 ..95t
---------- ----------- ----------
TOTAL 4,839 509,000 504,161 .95t
EXPENDITURES
Personnel Services 26,537 38,000 11,463 69.83t
Materials and Services 86,975 431,000 344,025 20.18t
Capital Outlay 35,054 35,000 -54 100.15t
Operating Contingency 0 5,000 5,000 .oot
---------- ----------- ----------
TOTAL 148,566 509,000 360,434 29.19t
---------- ----------- ----------
ENDING FUND BALANCE -143,727 0 143,727 u *** .**%
,
5
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
STREET FUND
RESOURCES.
Working Capital Carryover
Taxes
Intergovernmental Revenue
Charges for Services
Interest on Investments
Miscellaneous Revenues
TOTAL
EXPENDITURES
Personnel Services
Materials and Services
Capital Outlay
Debt Service
Operating Transfers out
Operating Contingency
TOTAL
TOTAL EXPENDITURES
ENDING FUND BALANCE
ACTUAL
884,667
241,762
548,802
599,459
25,695
107
2,300,492
399,630
785,009
523,560
2,755
o
o
1,710,954
1,710,954
589,538
BUDGET
766,000
332,000
1,728,000
760,000
42,000
5,000
3,633,000
604,000
1,201,000
1,402,000
3,000
80,000
93,000
3,383,000
3,383,000
250,000
6
VARIANCE
-118,667
90,238
1,179,198
160,541
16,305
4,893
1,332,508
204,370
415,991
878,440
245
80,000
93,000
1,672,046
1,672,046
-339,538
%
115.49%
72.82%
31.76%
78.88%
61.18%
2.14%
63:32%
66.16%
65.36%
37.34%
91. 83%
.00%
.00%
50.58%
50.58%
235.82%
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
AIRPORT FUND
ACTUAL BUDGET VARIANCE %
RESOURCES
working Capital Carryover 34,484 33,000 -J.,484 J.04.50%
---------- ----------- ----------
Charges for Services 35,484 54,000 J.8,5J.6 65.71%
Interest on Investments 1,312 2,000 688 65.60%
Operating Transfers In 0 68,000 68,000 .00%
---------- ----------- ----------
TOTAL 7J.,280 J.57,OOO 85,720 45.40%
EXPENDITURES
Personnel Services 0 1,000 J.,OOO .00%
Materials and Services 32,J.64 56,000 23,836 57.44%
Capital Outlay 0 80,000 80,000 .00%
Operating Contingency 0 5,000 5,000 .00%
---------- ----------- ----------
TOTAL 32, J.64 J.42,000 J.09,836 22.65%
---------- ----------- ----------
TOTAL EXPENDITURES 32,J.64 142,000 J.09,836 22.65%
---------- ----------- ----------
ENDING FUND BALANCE 39,lJ.6 J.5,OOO -24,J.J.6 260.77%
7
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
CAPITAL IMPROVEMENTS FUND
ACTUAL BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 1,758,067 1,572,000 -186,067 111.84%
---------- ----------- ----------
Taxes 231,578 251,000 19,422 92.26%
Charges for Services 167,290 221,000 53,710 75.70%
Assessment Payments 4,641 302,000 297,359 1. 54%
Interest on Investments 40,509 86,000 45,491 47.10%
Miscellaneous Revenues 41,481 43,000 1,519 96.47%
Other Financing Sources 0 941,000 941,000 .00t
Operating Transfers In 0 80,000 80,000 .00%
---------- ----------- ----------
TOTAL 2,243,566 3,496,000 1,252,434 64.18t
EXPENDITURES
Personnel Services 0 1,000 1,000 .00t
Materials and Services 61,854 123,000 61,146 50.29%
Capital Outlay 1,134,198 1,788,000 653,802 63.43%
Operating Transfers OUt 303,000 303,000 0 100.00%
Operating Contingency 0 200,000 200,000 .00t
---------- ----------- ----------
TOTAL 1,499,052 2,415,000 915,948 62.07t
---------- ----------- ----------
TOTAL EXPENDITURES 1,499,052 2,415,000 915,948 62.07%
---------- ----------- ----------
ENDING FUND BALANCE 744,514 1,081,000 336,486 68.87%
8
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
. (BUDGETARY BASIS)
For the nine months ended March 31, 1998
BANCROFT BOND FUND
ACTUAL BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 381,623 395,000 13,377 96.61%
---------- ----------- ----------
Assessment Payments 215,099 290,000 74,901 74.17%
Interest on Investments 8,032 15,000 6,968 53.55%
---------- ----------- ----------
TOTAL 604,754 700,000 95,246 86.39%
EXPENDITURES
Debt Service 370,727 510,000 139,273 72 .69%
Operating Transfers Out 40,000 40,000 0 100.00%
---------- ----------- ----------
TOTAL 410,727 550,000 139,273 74.68%
---------- ----------- ----------
TOTAL EXPENDITURES 410,727 550,000 139,273 74.68%
---------- ----------- ----------
ENDING FUND BALANCE 194,027 150,000 -44,027 129.35%
9
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
GENERAL BOND FUND
ACTUAL BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 272,919 273,000 81 99.97%
---------- ----------- ----------
Taxes 197,657 288,000 90,343 68.63%
Interest on Investments 8,797 16,000 7,203 54.98%
Operating Transfers In 162,000 162,000 0 100.00%
---------- ----------- ----------
TOTAL 641,373 739,000 97,627 86.79%
EXPENDITURES
Debt Service 358,341 462,000 103,659 77 . 56%
---------- ----------- ----------
TOTAL 358,341 462,000 103,659 77.56%
---------- ----------- ----------
TOTAL EXPENDITURES 358,341 462,000 103,659 77 .56%
---------- ----------- ----------
ENDING FUND BALANCE 283,032 277,000 -6,032 102.18%
10
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
DEBT SERVICE FUND
ACTUAL BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 47,712 82,000 34,288 58.19%
---------- ----------- ----------
Charges for Services 27,137 37,000 9,863 73.34%
Interest on Investments 7,958 4,000 -3,958 198.95%
Miscellaneous Revenues 0 9,000 9,000 .00%
Operating Transfers In 306,000 306,000 0 100.00%
---------- ----------- ----------
TOTAL 388,807 438,000 49,193 88.77%
EXPENDITURES
Debt Service 220,705 361,000 140,295 61.14%
---------- ----------- ----------
TOTAL 220,705 361,000 140,295 61.14%
---------- ----------- ----------
TOTAL EXPENDITURES 220,705 361,000 140,295 61.14%
---------- ----------- ----------
ENDING FUND BALANCE 168,102 77,000 -91,102 218.31%
11
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
AMBULANCE FUND
ACTUAL
RESOURCES
Working Capital Carryover
377,617
Charges for Services
Interest on Investments
Miscellaneous Revenues
Interfund Loans
532,390
1,639
210
o
TOTAL
911,856
EXPENDITURES
Personnel Services
Materials and Services
Capital OUtlay
Debt Service
Operating Contingency
140,661
280,570
11,665
271,824
o
TOTAL
704,720
TOTAL EXPENDITURES
704,720
ENDING FUND BALANCE
207,136
BUDGET
146,000
671,000
1,000
2,000
350,000
1,170,000
165,000
476,000
27,000
319,000
83,000
1,070,000
1,070,000
100,000
12
VARIANCE
-231,617
138,610
-639
1,790
350,000
258,144
24,339
195,430
15,335
47,176
83,000
365,280
365,280
-107,136
%
258.64%
79.34%
163.90%
10.50%
.00%
77.94%
85.25%
58.94%
43.20%
85.21%
.00%
65.86%
65.86%
207.14%
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
WATER FUND
ACTUAL BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 2,541,474 2,364,000 -177,474 107.5lt
---------- ----------- ----------
Charges for Services 2,249,575 2,791,000 541,425 80.60%
Interest on Investments 102,318 111,000 8,682 92.18%
Miscellaneous Revenues 25,251 25,000 -251 101.00%
Other Financing Sources 1,720,000 0 -1,720,000 * , *** .**%
---------- ----------- ----------
TOTAL 6,638,618 5,291,000 -1,347,618 125.47'1;
EXPENDITURES
Forest Interface 41,796 100,000 58,204 41.80%
Operations 1,527,902 2,448,000 920,098 62.4lt
Debt Service 282,961 336,000 53,039 84.2lt
Operating Transfers Out 162,000 162,000 0 100.00%
Operating Contingency 0 300,000 300,000 .00%
Conservation 73,016 94,000 20,984 77.68%
---------- ----------- ----------
TOTAL EXPENDITURES 2,087,675 3,440,000 1,352,325 60.69%
---------- ----------- ----------
ENDING FUND BALANCE 4,550,943 1,851,000 -2,699,943 245.86'1;
13
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
WASTEWATER FUND
ACTUAL BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 4,649;974 5,681,000 1,031,026 81. 85%
---------- ----------- ----------
Taxes 805,847 945,000 139,153 85.27%
Charges for Services 1,757,661 2,372,000 614,339 74.10%
Interest on Investments 173,053 313,000 139,947 55.29%
Other financing Sources 0 5,800,000 5,800,000 .00%
---------- ----------- ----------
TOTAL 7,386,535 15,111,000 7,724,465 48.88%
EXPENDITURES
Flood Restoration 1,213,464 1,196,000 -17,464 36.57%
Operations 1,886,750 7,549,000 5,662,250 4.00%
Debt Service 0 173,000 173,000 .00%
Operating Contingency 0 1,000,000 1,000,000 .00%
---------- ----------- ----------
TOTAL EXPENDITURES 3,100,214 9,918,000 6,817,786 31. 25%
---------- ----------- ----------
ENDING FUND BALANCE 3,759,211 6,389,000 1,433,789 72.39%
14
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
ELECTRIC FUND
RESOURCES
Working Capital Carryover
Intergovernmental Revenue
Charges for Services
Interest on Investments
Miscellaneous Revenues
TOTAL
EXPENDITURES
Conservation
Operations
Debt Service
Operating Contingency
TOTAL EXPENDITURES
ENDING FUND BALANCE
ACTUAL
1,992,634
267,712
6,251,381
56,655
29,961
8,598,343
391,757
6,066,532
50,000
o
6,508,289
2,090,054
BUDGET
1,883,000
240,000
8,089,000
76,000
63,000
10,351,000
449,000
8,281,000
57,000
480,000
9,267,000
VARIANCE
-109,634
-27,712
1,837,619
19,345
33,039
1,752,657
57,243
2,214,468
7,000
480,000
2,758,711
1,084,000 -1,006,054
15
\
105.82\
111.55\
77 .28\
74.55\
47.56\
83.07\
87.25\
73.25\
87.72\
.00\
70.23\
192.81\
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
CENTRAL SERVICES FUND
ACTUAL BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 159,753 180,000 20,247 88,75%
---------- ----------- ----------
Charges for Services 1,978,630 2,633,000 654,370 75.15%
Interest on Investments 32,053 9,000 -23,053 356.14%
Miscellaneous Revenues 263 2,000 1,737 13 .15%
---------- ----------- ----------
TOTAL 2,170,699 2,824,000 653,301 76.87%
EXPENDITURES
Administration 521,595 658,000 136,405 79.27%
Finance 765,995 1,085,000 319,005 70.60%
Operating Contingency 0 56,000 56,000 .00%
City Recorder 82,535 115,000 32,465 71.77%
Public Works 413,573 567,000 153,427 72.94%
Computer Services 295,144 343,000 47,856 86.05%
---------- ----------- ----------
TOTAL 295,144 343,000 47,856 86.05%
---------- ----------- ----------
TOTAL EXPENDITURES 2,078,842 2,824,000 745,158 73.61%
---------- ----------- ----------
ENDING FUND BALANCE 91,857 0 -91,857 ** , *** .**\
16
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
INSURANCE SERVICES FUND
ACTUAL BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 1,192,050 1,131,000 -61,050 105.40%
---------- ----------- ----------
Charges for Services 286,969 339,000 52,031 84.65%
Interest on Investments 46,421 66,000 19,579 70.33%
Miscellaneous Revenues 12,378 12,000 -378 103.15%
---------- ----------- ----------
TOTAL 1,537,818 1,548,000 10,182 99.34%
EXPENDITURES
Personnel Services 9,861 15,000 5,139 65.74%
Materials and Services 284,860 704,000 419,140 40.46%
Operating Contingency 0 300,000 300,000 .00%
---------- ----------- ----------
TOTAL 294,721 1,019,000 724,279 28.92%
---------- ----------- ----------
TOTAL EXPENDITURES 294,721 1,019,000 724,279 28.92%
---------- ----------- ----------
ENDING FUND BALANCE 1,243,097 529,000 -714,097 234.99%
17
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
EQUIPMENT FUND
ACTUAL BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 1,667,713 1,926,000 258,287 86.59%
---------- ----------- ----------
Charges for Services 699,940 936,000 236,060 74.78%
Interest on Investments 61,857 89,000 27,143 69.50%
Miscellaneous Revenues 7,656 60,000 52,344 12.76%
---------- ----------- ----------
TOTAL 2,437,166 3,011,000 573,834 80.94%
EXPENDITURES
Personnel Services 121,716 167,000 45,284 72.88%
Materials and Services 300,152 412,000 111,848 72.85%
Capital Outlay 192,277 948,000 755,723 20.28%
Operating Contingency 0 127,000 127,000 .00%
---------- ----------- ----------
TOTAL 614,145 1,654,000 1,039,855 37.13%
---------- ----------- ----------
TOTAL EXPENDITURES 614,145 1,654,000 1,039,855 37.13%
---------- ----------- ----------
ENDING FUND BALANCE 1,823,021 1,357,000 -466,021 134.34%
18
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
CEMETERY TRUST FUND
ACTUAL BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 635,506 637,000 1,494 99.77%
---------- ----------- ----------
Charges for Services 9,908 11,000 1,092 90.07%
Interest on Investments 22,791 45,000 22,209 50.65%
Operating Transfers In 500 1,000 500 50.00%
---------- ----------- ----------
TOTAL 668,705 694,000 25,295 96.36%
EXPENDITURES
Operating Transfers Out 24,481 45,000 20,519 54.40%
---------- ----------- ----------
TOTAL 24,481 45,000 20,519 54.40%
---------- ----------- ----------
TOTAL EXPENDITURES 24,481 45,000 20,519 54.40%
---------- ----------- ----------
ENDING FUND BALANCE 644,224 649,000 4,776 99.26%
19
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
GENERAL FUND
ACTUAL BUDGET VARIANCE %
EXPENDITURES
HUMAN RESOURCES
Materials and Services 66,953 83,000 J.6,047 80.67%
---------- ----------- ----------
TOTAL 66,953 83,000 16,047 80.67%
ECONOMIC DEVELOPMENT
Materials and Services J.8J., 165 250,850 69,685 72.22%
---------- ----------- ----------
TOTAL 18J.,J.65 250,850 69,685 72.22%
MISCELLANEOUS
Materials and Services 30,559 90,000 59,44J. 33.95%
Debt Service 113,412 82,000 -3J.,4J.2 138.31%
Operating Transfers Out 3,000 3,000 0 J.OO.OO%
Operating Contingency 0 381,J.50 381,J.50 .00%
---------- ----------- ----------
TOTAL 146,971 556,150 409,179 26.43%
POLICE
Personnel Services 1,351,151 J.,888,OOO 536,849 71. 57%
Materials and Services 460,425 614,000 J.53,575 74.99%
Capital Outlay 2,240 2J.,OOO J.8,760 10.67%
---------- ----------- ----------
TOTAL 1,813,816 2,523,000 709,184 71.89%
MUNICIPAL COURT
Personnel Services J.00,835 133,000 32,165 75.82%
Materials and Services 40,483 58,000 17,517 69.80%
---------- ----------- ----------
TOTAL 141,318 J.91,OOO 49,682 73 . 99%
COMMUNICATIONS
Personnel Services 219,421 305,000 85,579 71 . 94%
Materials and Services 50,210 100,000 49,790 50.21%
Capital Outlay 928 99,000 98,072 .94"
---------- ----------- ----------
TOTAL 270,559 504,000 233,441 53.68%
FIRE
Personnel Services 1,191,054 1,604,000 412,946 74.26%
Materials and Services 293,867 403,000 109,133 72.92%
Capital Outlay 15,249 27,000 11,751 56.48%
---------- ----------- ----------
TOTAL l,500,J.70 2,034,000 533,830 73.75%
20
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
SENIOR PROGRAM
Personnel Services 71,336 95, 000 23,664 75.0916
Materials and Services 20,412 30,000 9,588 68.04%
Capital Outlay 20 0 -20 *,***•**�
---------- ----------- ----------
TOTAL 91,768 125,000 33,232 73 .41%
PLANNING DIVISION
Personnel services 233,965 302,000 68,035 77.471
Materials and Services 145,210 204,000 58,790 71.18%
---------- ----------- ----------
TOTAL 379,175 506,000 126,825 74.94%
BUILDING DIVISION
Personnel Services 175,908 241,000 65,092 72.99%
Materials and Services 82,934 86,000 3,066 96.43%
---------- ----------- ----------
TOTAL 258,842 327,000 68,158 79.16%
21
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
WATER FUND
ACTUAL BUDGET VARIANCE t
EXPENDITURES
FOREST INTERFACE
Personnel Services 3, 087 5,000 1,913 61.74
Materials and Services 38,709 95,000 56,291 40.751k
---------- ----------- ----------
TOTAL 41,796 100,000 58,204 41.80
OPERATIONS
Personnel Services 549,482 772,000 222,518 71.18%
Materials and Services 784,573- 957,000 172,427 81.9896
Capital Outlay 193,847 719,000 525,153 26.96
Debt Service 282,961 336,000 53,039 84.21$
Operating Transfers Out 162,000 162,000 0 100.00w
Operating Contingency 0 300,000 300, 000 .00!k
---------- ----------- ----------
TOTAL 1,972,863 3,246,000 1,273,137 60.78%
CONSERVATION
Personnel Services 37,403 49,000 11,597 76.33%
Materials and Services 35,613 45,000 9,387 79.14$
---------- ----------- ----------
TOTAL 73,016 94,000 20,984 77.68%
22
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
WASTEWATER FUND
ACTUAL BUDGET VARIANCE
EXPENDITURES
FLOOD
Materials and Services 62,181 10,000 -52,181 160.82%
Capital Outlay 1,151,282 986,000 -165,282 116.761
Operating Transfers Out 0 200,000 200,000 .00%
---------- ----------- ----------
TOTAL 1,213,464 1,196,000 -17,464 36.57%
OPERATIONS
Personnel Services 363,913 519,000 155,087 70.12
Materials and Services 589,292 817,000 227,708 72.13$
Capital Outlay 933,545 6,213,000 5,279,455 15.03$
Debt Service 0 173,000 173,000 .00%
Operating Contingency 0 1,000,000 1,000,000 .00%
---------- ----------- ----------
TOTAL 1,886,750 8,722,000 7,835,250 4.62%
23
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1998
ELECTRIC FUND
ACTUAL BUDGET VARIANCE
EXPENDITURES
CONSERVATION
Personnel Services 89,256 118,000 28,744 75.64%
Materials and Services 302,501 331,000 28,499 91.39%
---------- ----------- ----------
TOTAL 391,757 449,000 57,243 87.25%
OPERATIONS
Personnel Services 825,737 1,119, 000 293,263 73.79%
Materials and Services 4,624,398 5,977, 000 1,352,602 77.37%
Capital Outlay 616,397 1,185,000 568,603 52.02%
Debt Service 50,000 57,000 7,000 87.72%
Operating Contingency 0 480,000 480,000 .00%
---------- ----------- ----------
TOTAL 6,116,532 8,818,000 2,701,468 69.36%
24
CENTRAL SERVICES FUND
ACTUAL BUDGET VARIANCE $
EXPENDITURES
ADMINISTRATION
Personnel Services 390,218 531,000 140, 782 73.49$
Materials and Services 131,377 127,000 -4,377 103 .45$
--=------- ----------- ----------
TOTAL 521,595 658,000 136,405 79.27$
FINANCE
Personnel Services 491,477 720, 000 228,523 68.26$
Materials and Services 255,754 340,000 84,246 75.22$
Capital Outlay 18,764 25,000 6,236 75.06$
---------- ----------- ----------
TOTAL 765,995 1,085,000 319,005 70.60$
MISCELLANEOUS
Operating Contingency 0 56, 000 56,000 .00$
---------- ----------- ----------
TOTAL 0 56,000 56,000 .00$
CITY RECORDER
Personnel Services 71,482 83,000 11,518 86.12$
Materials and Services 11,053 32,000 20, 947 34.54$ .
---------- ----------- ----------
TOTAL 82,535 115,000 32,465 71.77$
PUBLIC WORKS
Personnel Services 349,369 479,000 129,631 72.94$
Materials and Services 59,130 83,000 23,870 71.24$
Capital Outlay 5,074 5, 000 -74 101.48$
---------- ----------- ----------
TOTAL 413,573 567,000 153,427 72.94$
COMPUTER SERVICES
Personnel Services 118,873 172,000 53,127 69.11$
Materials and Services 83,300 93,000 9,700 89.57$
Capital Outlay 92,971 78,000 -14, 971 119.19$
----------- ---------
TOTAL 295,144 343,000 47,856 86.05$
25
CITY OF ASHLAND
SCHEDULE OF CASH AND INVESTMENTS
March 31, 1997 and 1998
ALLOCATION OF CASH BALANCES 1997 1998 Variance
General Fund $ 1,128,745.29 $ 1,514,183.97 $ 385,438.68
Cemetery Fund 159,281.61 211,659.66 52,378.05
Band Fund 79,799.99 94,832.38 15,032.39
Community Block Grant Fund (6,397.57) (136,355.97) (129,958.40)
Street Fund 697,293.36 620,451.66 (76,841.70)
Airport Fund 41,971.56 44,484.67 2,513.11
Capital Improvements Fund 1,613,380.45 704,681.47 (908,698.98)
Bancroft Bond Fund 489,958.52 193,574.93 (296,383.59)
General Bond Fund 263,039.98 284,819.69 21,779.71
Debt Service Fund 200,307.87 168,102.92 (32,204.95)
Ambulance Fund 61,892.07 42,801.83 (19,090.24)
Water Fund 1,946,680.49 2,346,420.78 399,740.29
Wastewater Fund 2,833,510.54 4,762,954.59 1,929,444.05
Electric Fund 993,703.81 1,620,524.93 626,821.12
Central Services Fund 340,120.37 222,946.08 (117,174.29)
Insurance Services Fund 1,455,347.01 1,655,003.12 199,656.11
Equipment Fund 2,006,833.68 1,848,554.33 (158,279.35)
Cemetery Trust 632,249.31 644,224.31 11,975.00
14,937,718.34 16,843,865.35 1,906,147.01
Ski Area Agency Fund 1,042,511.00 841,531.00 (200,980.00)
Parks & Recreation 2,713,460.23 4,299,633.11 1,586,172.88
SUBTOTALS $ 18,693,689.57 $ 21,985,029.46 $ 3,291,339.89
SOURCE OF CASH BALANCES
Petty Cash $ 973.00 $ 965.00 $ (8.00)
General Banking (42,402.27) 55,960.11 98,362.38
Local Government Investment Pool 6,228,882.20 12,316,934.83 6,088,052.63
U.S. T-Notes and Bills 1,260,211.56 1,297,487.61 37,276.05
Certificates of Deposit
Bankers Acceptances 973,395.83 (973,395.83)
State& Local Instruments
U.S. Agency Investments 10,272,629.25 8,313,681.91 (1,958,947.34)
TOTAL $ 18,693,689.57 $ 21,985,029.46 $ 3,291,339.89
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