HomeMy WebLinkAbout2011-0628 Special Council Mtg MIN ASHLAND CITY COUNCIL SPECIAL MEETING
June 28, 2011
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MINUTES FOR THE SPECIAL MEETING
ASHLAND CITY COUNCIL
June 28,2011
Council Chambers
1175 E. Main Street
CALL TO ORDER
Mayor Stromberg called the meeting to order at 5:30 p.m. in the Civic Center Council chambers.
ROLL CALL
Councilor Slattery, Morris, Lemhouse, Voisin, Silbiger, and Chapman were present.
Councilor Silbiger/Chapman m/s to add to the agenda the following items: under PUBLIC
HEARING: Will the Council hold a public hearing and approve the request for a noise
variance as allowed in AMC 9.80.170 for sounds resulting from Oregon Shakespeare Festival
performances in Lithia Park? and under NEW & MISC BUSINESS: Will the Council
approve the issuance of a City of Ashland license to the Oregon Shakespeare Festival
Association for terminable exclusive use of a portion of Lithia Park for theatrical
performances in temporary tent structures? Voice Vote: all AYES. Motion passed.
SPECIAL PRESENTATIONS & AWARDS
The Mayor's Proclamation of July 15, 2011 as Oregon Child Development Coalition Day was read aloud.
Mayor Stromberg noted the recent passing of Ric Sayre, shared his accomplishments and honored him
with a moment of silence.
CONSENT AGENDA
1. Will Council the minutes of the Boards and Commission?
2. Does Council wish to enter into an Intergovernmental Agreement with Emergency
Communications of Southern Oregon to provide emergency dispatch services to Ashland?
3. Should Council approve a resolution titled,"A Resolution Transferring Appropriations Within
the 2010-2011 Budget" to remain in compliance with Oregon Budget Law?
4. Does the Council wish to approve the collection agreement between the City of Ashland and the
United States Forest Service to provide a watershed patrol during the summer fire season?
Councilor Slattery/Morris m/s to approve Consent Agenda items. Voice Vote: all AYES. Motion
passed.
PUBLIC HEARINGS
1. Will the Council hold a public hearing and approve the request for a variance from the City's
noise ordinance, AMC 9.08.170, for sounds resulting from Oregon Shakespeare Festival
performances in Lithia Park?
Acting City Administrator Lee Tuneberg explained how the variance would support the theatrical
performances in the park.
Public Hearing Open: 5:40 p.m.
Public Hearing Closed: 5:40 p.m.
City Attorney Dave Lohman added the variance applied to other sounds in addition to amplified.
Councilor Chapman/Slattery m/s to approve a noise variance to accommodate amplified sounds
ASHLAND CITY COUNCIL SPECIAL MEETING
June 28, 2011
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resulting from OSF performances in Lithia Park. Voice Vote: all AYES. Motion passed.
PUBLIC FORUM-None
NEW AND MISCELLANEOUS BUSINESS
1. Will the Council approve the issuance of a City of Ashland license to the Oregon Shakespeare
Festival Association for terminable exclusive use of a portion of Lithia Park for theatrical
performances in temporary tent structures?
Acting City Administrator Lee Tuneberg explained the license would allow OSF to use Lithia Park for
performances. The City granted the permit license in coordination with the Parks and Recreation
Commission. All parties had reviewed the license and agreed with the contents.
Councilor Silbiger/Chapman m/s to approve issuance of license to OSF for terminable exclusive use
of a portion of Lithia Park for theatrical performances in temporary tent structure. Voice Vote: all
AYES.Motion passed.
2. Will Council approve a resolution titled, "A Resolution Allocating FY2011-12 Economic
Development Program Funds"?
Acting City Administrator Lee Tuneberg explained staff recommended allocating the $125,000 in the
following manner:
• Business Retention & Expansion Survey: $25,000
• City Staffing for Economic Development Strategy implementation coordination: $20,000
• Urban renewal Plan: $85,000
• Set aside for Strategy implementation FY 2012-13: $20,000
Councilor Slattery declared potential conflicts of interest on both items #2 and #3 under New and
Miscellaneous Business because of his association with the Chamber of Commerce and asked to be
recused.
Councilor SilbigerNoisin m/s to recuse Councilor Slattery.Voice Vote: all AYES. Motion passed.
Councilor Slattery left the meeting at 5:47 p.m.
Councilor SilbigerNoisin m/s to approve Resolution #2011-25 with the provision that no remaining
funds be spent without Council approval. Voice Vote: Councilor Morris, Lemhouse, Voisin and
Silbiger,YES; Councilor Chapman,NO. Motion passed 4-1.
3. Will Council approve the proposed contract with the Chamber of Commerce for Visitor and
Convention Bureau services for FY 2010-2011 in the amount of$293,160?
Acting City Administrator Lee Tuneberg explained the supplemental contract would grant the Chamber
of Commerce an additional $25,000 for the business retention and expansion survey.
Councilor Morris/Lemhouse m/s to approve contract with Chamber of Commerce for Visitor and
Convention Bureau services for FY 2010-I1 in amount of$293,160. Voice Vote: all AYES. Motion
passed.
Will Council approve the proposed supplemental contract with the Chamber of Commerce for
developing and completing a business retention and expansion survey consistent with the draft
Economic Development Strategy in the amount of$25,000?
Councilor Voisin/Lemhouse m/s to delay approval of supplemental contract with Chamber of
Commerce in the amount of $25,000 until after Council has had opportunity to consider the
ASHLAND CITY COUNCIL SPECIAL MEETING
June 28, 2011
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Economical Development Plan further. DISCUSSION: Councilor Voisin explained the survey did not
include non-profit organizations. She also questioned the strategy and the five components that
determined what businesses would be surveyed. Roll Call Vote: Councilor Voisin and Chapman,
YES; Councilor Morris,Lemhouse and Silbiger,NO. Motion failed 2-3.
Staff would address the concerns raised by Councilor Voisin.
Councilor Silbiger/Lemhouse m/s to approve the proposed supplemental contract with the
Chamber of Commerce for developing and completing a business retention and expansion survey
consistent with the draft economic development strategy in the amount of$25,000.
DISCUSSION: Councilor Chapman would vote against the motion. He had concerns the survey was
based on a draft plan Council had not yet accepted and did not think the goals were clear. Councilor
Silbiger commented the survey was something the Chamber had done in the past and this was a
continuation of previous economic development surveys. , Roll Call Vote: Councilor Morris,
Lemhouse and Silbiger,YES; Councilor Voisin and Chapman,NO.Motion passed.3-2.
ADJOURNMENT
Meeting adjourned at 55:59 p.m.
arbara Christensen, City Recorder JWn Stromberg, Mayor