HomeMy WebLinkAbout2011-172 Contract - Pathway Enterprises Page 1 / 1
CITY OF CITY RECO,R
A _
S H LA N D DATE PO NUMBER
20 E MAIN ST. 7/2112011 10330
ASHLAND, OR 97520
(541)488-5300
VENDOR: 005727 SHIP TO: Ashland Building Maintenance
PATHWAY ENTERPRISES INC (541)488-5358
655 WASHINGTON STREET 90 N MOUNTAIN AVENUE
ASHLAND, OR 97520 ASHLAND, OR 97520
FOB Point: Req.No.:
Terms: Net Dept.:
Req. Del.Date: contact. Dale Peters
Special Inst: Confirming? No
Quantity '':Unit - - - "Description '.Unif Prlce Ext:,Price.;"
Janitorial Services FY 2012 76,511.58
Contract for Goods and Services
Beginning date: July 1, 2011
Completion date: June 30, 2012
Insurance required/On file
Approved by City Council July 19, 2011
SUBTOTAL 76 511.58
BILL TO:Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 76,511.58
ASHLAND, OR 97520
Account Number !Project.Number - - Amount' Account Numtier'. ,Project Numberr r ,Amount
E 410.08.24.00.60235 E 000251.999 76 511.58
Autho6Zed Signature' VENDOR COPY
FORM,#3 C I T Y OF
A regUUt f0f &I �'Farcii se Order
ASHLAND
REQUISITION Date of request:
Required date for delivery:
Vendor Name Y—z 4a-R /e ;EE
Address,City,State,Zip
Contact Name&Telephone Number
Fax Number
SOLICITATION PROCESS
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Written Findings(Form attached) ❑ Invitation to Bid (Copies on file) ❑ Written findings attached
❑ Quote or Proposal attached Dale approved by Council: ❑ Quote or Proposal attached
❑ Small Procurement Cooperative Procurement
Less than$5,000 ❑ Request for Proposal (Copies on file) ate of Oregon
Note:Total contract amount,including any Dale approved by Council: Contract# 6 e p
amendments may not exceed$6,000 ❑ Slate of Washington
Intermediate Procurement ❑ Sole source Contract#
GOODS&SERVICES ❑ Written Findings(Form attached) ❑ Other government agency contracAPP-11"e-p-
$5,000 to$100.000 ❑ Quote or Proposal attached Agency O7�y 9 — I
❑ (3)Written quotes attached Contract#
PERSONAL SERVICES ❑ Special Procurement ❑ Intergovernmental Agreement
$5,000 to$75,000 ❑ Written Findings(Form attached) Agency
❑ Less than$35,000,by direct appointment ❑ Quote or Proposal attached Contract#
❑ 3 Written proposals attached Dale approved by Council: Dale approved by Council:
Description of SERVICES Total Cost
��-C Z`- ��YL cc-C Std//�//L-CL� _.., � � �✓,..i' � .< � ... r�
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAC:COStu"i
❑ Per attached QUOTE
Project Number_���?5/ 9`�Account Number___-__-_ •__•______ AccountNumber___•__•__-
Account Number -__-__-__- Account Number___-__•__•__•______
'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
By signing this requisition form,l certify that the information provided above meets the City's public contracting requirements,and the documentation can be provided
upon request.
Employee Signature. Department Head Signature: o�lAr� �-
Additional signatures(if applicable): //��
Funds appropriated for current fiscal year: (�S / NO 7 aZ ?d r
Finance Director D to
Comments:
G:FinanceTrocedurelAPTonnslForm#3-Requisition.doc Updated on:61232011
Contract for Janitorial Services FY 2011 - 2012
Q 1 T Y' O F CONTRACTOR: Pathway Enterprises, Inc.
ASHLAND CONTACT: Richard Simpson
20 East Main Street
Ashland, Oregon 97520 ADDRESS: 655 Washington Street, Ashland, OR 97520
`Telephone: 541/488-6002
Fax: 541/488-5311 TELEPHONE: 541-488-1536
DATE AGREEMENT PREPARED: 06/27/2011 FAX:
BEGINNING DATE: July 1, 2011 COMPLETION DATE: June 30, 2012
COMPENSATION: Total annual cost: $76,511.58, Per the Pathway letter dated June 15, 2011 and Costing
Workbook for Janitorial & Grounds Maintenance Contracts under the Qualified Rehabilitation Facilities
Program QRF attached as Exhibit C.
GOODS AND SERVICES TO BE PROVIDED: Janitorial services per the attached Costing Workbook.
ADDITIONAL TERMS:
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and
expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and
materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel
assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and
expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the
contract be prematurely terminated, payments will be made for work completed and accepted to date of termination.
Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a
separate written contract is entered into by the City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
City.
6. Statutory Requirements: ORS 279B.220, 279B.225, 2798.230, 279B.235, ORS Chapter 244 and ORS 670.600 are
made part of this contract.
7. Living Wage Requirements: If contractor is providing,services under this contract and the amount of this contract
is$18,890 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor
who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached
hereto as Exhibit B predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers. employees and agents harmless
from any and all losses, claims, actions, costs, expenses,judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Contractor(including but not limited
to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,
judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Contractor, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
Contract for Janitorial Services, Revised 06/30/2011, Page 1 of 5
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
' no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach, may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract.
11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
against minority, women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any
requirement of ORS 279A.110 or the administrative rules implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document.
15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of
any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to
the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a
QRF if Contractor has qualified as a QRF for this agreement, institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in,
or delegate duties under, the Contract.
16. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall include contractual liability coverage for the indemnity provided under this contract.
C. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage,
including coverage for owned, hired or non-owned vehicles, as applicable.
d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurers to
Contract for Janitorial Services, Revised 06/30/2011, Page 2 of 5
the Csy.
e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its
elected officials, offigers and employees as Additional Insureds on any insurance policies required herein but only
with respecfto Contractor's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work
under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the
parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
19. Nonappropriations Clause, Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is
required before any work may begin under this contract.
21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by
reference.
Contractor: City of Ashla
By 'Signature ` D�epa`rtmCent Head
O�Q COL-SlYV�vsa�'� �JOwYbCUI'� `N\,o , R f:A.,54
Print Name Print Name
klel
Title Date
W-9 One copy of a W-9 is to be submitted with
the signed contract. Purchase Order No. L
P VE 0 FORM
Kc_
Signature
Date
Contract for Janitorial Services, Revised 06/30/2011, Page 3 of 5
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
✓ (1) 1 carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
V/ (2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
✓ (3) Telephone listing is used for the business separate from the personal residence listing.
✓ (4) Labor or services are performed only pursuant to written contracts.
✓ (5) Labor or services are performed for two or more different persons within a period of one
year.
✓ (6) I assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
Contractor (Date)
Contract for Janitorial Services, Revised 06/3012011, Page 4 of 5
Pathway
MEAMREP,
�� ISSATh-
Enteirpm` es gl'�IPi IOCdIIC� I liOc CP.
June 15,2011
Kari Olson
Purchasing Representative
City of Ashland
90 N.Mountain Ave.
Ashland,OR 97520
Ms. Olson,
I have prepared our Janitorial pricing proposal for the City of Ashland based on the current
Living Wage data. Overall,by incorporating the new Living Wage our annual price for services
is increased from$75,840.54 to$76,511.58 for a total annual increase of$671.04.
The updated changes for 2011 services are as follows—
• The Living Wage increased from$13.40 per hour to$13.53 per hour.
The following chart reflects the changes contained in the attached costing spreadsheets.
CITY OF ASHLAND COSTING
CHANGES 2011 -2012
2010-2011 2011 -2012 Increase Amount
THE GROVE 10,512.75 10,605.31 92.56
SERVICE CENTER 9,916.47 10,003.24 86.77
STREET AND SHOP 4,416.09 4,450.80 34.71
POLICE DEPARTMENT 11,705.31 11,809.44 104.13
CITY HALL 12,897.88 13,013.57 115.69
COMMUNITY DEVELOPMENT 19,456.98 19,636.31 179.33
MUNICIPAL COURT 6,935.06 6,992.91 57.85
TOTAL ANNUAL COST 75,840.54 76,511.58 671.04
TOTAL MONTHY COST 6,320.05 6,375.97 55.92
t
Pathway_ M 1
MEMBER.
bilet p�lA.lf Inc On��P3 IOC:dllil.� mt name
In total we propose an increase of less then I%for the upcoming year. Pathway Enterprises,Inc.
truly appreciates the partnership we have with you and we hope to continue providing an
expanding variety of services to you and your customers.
Sincerely,
Richard Simpson
Contract Services Director
Pathway Enterprises,Inc.
655 Washington Street
Ashland,OR 97502
(541)488-1536
(541) 601-4550
(541)488-5948
,
�Rbe CERTIFICATE OF LIABILITY INSURANCE OP ID DL DATE(MM/DDYYri)
PATHW-1 O5 09 Ill
PRODUCER THIS CERTIFICATE IS ISS AS A MATTER OF INFORMATIM
r ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Western States Ins. - Medford HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR
38 N. Central Ave Suite 100 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW
Medford OR 97501
Phone: 541-779-1321 Pax:541-779-9187 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: Philadelphia Ins Cc
INSURER B:
Pathway Enterprises, Inc. INSURER C:
655 Washington St INSURER D:
Ashland OR 97520
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING
ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IN5K ADD L POLICY LTR NSR TYPEOFINSURANCE POLICY NUMBER DATE MMIDD/YYYY DATE MM/DDIYYYOY LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ 11 000,OOO
• X X COMMERCIAL GENERAL LIABILITY PHPK565846. 05/11/11 05/11/12 PREMISES(Ea occuence $ 100,000
CLAIMS MADE OCCUR NED EXP(Any one Person) $ 5000
PERSONAL S ACV INJURY $ 1,000,000
X Professional Liab GENERAL AGGREGATE $3,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPIOPAGG $3,000,000
X POLICY PRO- LOC
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT $ 1,000,000
• X X ANY AUTO PHPK565846 05/11/11 05/11/12 (Ea accident)
ALL OWNED AUTOS BODILY INJURY
SCHEDULEDAUTOS (Per Person) $
HIRED AUTOS
BODILY INJURY
NON-OWNED AUTOS v�Ji� .f (Peracciderd) $
PROPERTY DAMAGE $
(Per accident)
GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $
ANY AUTO EA ACC $
OTHER THAN
AUTO ONLY: AGG S
EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE j$ 3,000,000
• X X OCCUR F_] CLAIMS MADE PEM306719 - 05/11/11 05/11/12 AGGREGATE JS3,000,000
E
DEDUCTIBLE - $
X RETENTION $10,000 $
WORKERS COMPENSATION
AND EMPLOYERS'LUsILITY YIN TORYLIMRS I ITR
ANY PROPRIEiOR/PARTNERIEXECUTIVq, E.L.EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? E.L.DISEASE-EA EMPLOYE $
If yes,describe under
SPECIAL PROVISIONS below E.L.DISEASE-POLICY LIMIT $
OTHER
EER ON OF OPE RATIONS/LOCATIONS/VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
ficate holder is additional insured.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO 00 SO SHALL
City of Ashland IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR
Attn: Xari Olson REPRESENTATIVES.
90 N Mountain
AUTHORIZED R RESENTATIVE
'
Ashland OR 97520
ACORD 25(2009101) TION. All rights reserved.
The ACORD name and logo are registered'marks of ACORD
' www.saif.com
OREGON WORKERS COMPENSATION
CERTIFICATE OF INSURANCE �sa F
CERTIFICATE HOLDER:
CITY OF ASHLAND
ATT KARI OLSON
90 N MOUNTAIN
ASHLAND, OR 97520
The policy of insurance listed below has been issued to the insured named below for the
policy period indicated. The insurance afforded by the policy described herein is subject to
all the terms, exclusions and conditions of such policy.
POLICY NO. POLICY PERIOD ISSUE DATE
524679 04/01/2011 to 04/01/2012 07/06/2011
INSURED: BROKER OF RECORD:
PATHWAY ENTERPRISES ASHLAND INSURANCE INC
655 WASHINGTON ST 801 O'HARE PARKWAY #101
ASHLAND, OR 97520-3705 MEDFORD, OR 97504
LIMITS OF LIABILITY:
Bodily Injury by Accident $500,000 each accident
Bodily Injury by Disease $500,000 each employee
Body Injury by Disease $500,000 policy limit
DESCRIPTION OF OPERATIONS/LOCATIONS/SPECIAL ITEMS:
IMPORTANT:
The coverage described above is in effect as of the issue date of this certificate. It is subject to change
at any time in the future.
This certificate is issued as a matter of information only and confers no rights to the certificate
holder. This certificate does not amend, extend or alter the coverage afforded by the policies above.
AUTHORIZED REPRESENTATIVE
3r� r IZ�c(d�►
President and CEO
400 High Street SE
Salem,OR 97312
P:800.285.8525
F:503.373.8020
Polle y_CertlPotes_CertificateOtInsurance
•
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0
• m • : z
•59
DEPARTMENT OF ADMINISTRATIVE SERVICES
Request for Price Approval
For Janitorial Services Contract#QRF
(Product or Service) S
-e 76 rta-�
Total Price: "�-6S40 54— z per FY 2011-2012 (month, year, each, doz.)
Requesting Agency: City of Ashland
Requesting QRF: Pathway Enterprises
Agency and QRF agree the proposed price and supporting
documentation meets the requirements of OAR 125-055-0030.
date: z-c!� -, -- \1
Authorized Agency Signature
phone#
Email Address
date: 6/Z-�ho I L
Authorized QRF Signatur
phone# 54 �-X001 —�{5Sp
Email Address
DAS/SPO has reviewed the submitted documentation supporting the
price offered by the QRF and approves the price for procurement of the
above stated product or service in accordance with OAR 125-055-0030.
date:
DAS QRF Coordinator
Revised State Procurement Office
1/26/2009 Achieving Results Together
Costing Workbook
For Janitorial & Grounds Maintenance
Contracts Under the
Qualified Rehabilitation Facilities Program
c �7:
3�.
d
I
Oregon State Department of Administrative Services
Procurement, Fleet, and Surplus Services
1225 Ferry Street SE, U140
Salem, Oregon 97301
(503) 378-4642
SUMMARY OF ANNUAL cgsTs Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the ORF name.The costs are to
be divided into five categories:Raw Materials,Labor,Overhead,Delivery and Reserve Costs.Raw materials
consist of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the
following sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item
charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also
completed on the following sheets.All these costs will vary depending upon your organization and the
specifications for the project.Each sheet will have an example calculation and further instructions for completion.
ORF Name Pathwa ,Ente 2dsesSlna..
Project Cit of AShland201n-2012 Cit .Hall
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) .$` ."'-. i ,!�233d29:
Equipment,Tools&Subcontracting (from small equipment worksheet) ,$' " J486:17'
Subtotal 1 $; �" 719.46.
Labor
Direct Labor (from labor daily worksheet) I$ :. •. 81910:59.'
Overhead
See Overhead Worksheet 1$ .' '2,60217.1.
Delivery
Transportation (from Trans&Reserve worksheet) .$ •'':
Total Before Margin 1 12,232:76
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet)
Total Bid Yearly![ ;_.. 13'013.571
Monthly $ 1.084t4fi'
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
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RAW MATERIALS Oregon Department of Administrative Services
Supplies Project Costing Worksheet
Pathway Enterprises, Inc.
City of Ashland 2011-2012 City Hall
' Raw Materials: -
This,category is often spelled out in the Request for Offer(RFO).Language such as"Items to be provided by
Contractor'will usually reflect Supplies or Raw Materials.In the rase of a Service Contract this will likely include
not only supplies required to perform the service each month,but also Equipment&Tools.In the case of a
commodity contract the Raw Materials will be figured on a Per Item Manufactured basis.
A custodial contract,for example,may require the following for month-Supplies:
Paper products and soap Broom and dustpan
Cleaning chemicals or products Floor Wax
Spray bottles Scrub brushes or scouring pads
Per Use/Per Item Manufactured-Supplies
Item Unit Units Needed Monthly Annual
Price Per Month Cost Cost
1 Pine Q Disinfectant $ 4.80 0.1666 '$'- '0:807:$;t.=-.'A.'60
2 Cream Cleanser $ 2.91 0.1666 i$ ..';O.A&i$ ;,5182.
3 Glass Cleaner $ 6.29 0.1666 P$,-., .A'051 I$-, 121571
4 Heavy Duty Cleanser $ 4.80 0.1666 $` -.?;0:801 i$�.; '9:60;
5 Oder Countemctant $ 30.65
6 Carpet Lane $ 5.00
7Carpet Shampoo $ 13.01 $':" +`$ :'! a�'-:rt
8 24 oz Bottle&trigger $ 2.27 0.1666 $
9 Acrylic Bawl Mops $ 1.71 0.5000 i$;r- i'isi0t861i I$8Fwa;100:26':
10 Scrapper W/blades $ 6.51 0.1666 i$FI_;'V!$1 081
11 1 OZ Pumps $ 2.31 0.1666 '$'=,irdati0t38i t$ a's`'»'4:621
12 Paper Filter $ 21.10 0.3332 :$11 .,:7031 i$E,ro;"8427t
13 Std Loop end Mop $ 5.65 0.3332 t$„.< d -V881 I$EV'%-22:'59➢
14 24"Dust mop $ 4.26 0.1666 -$t"',--_:Ot741 ftEZi =f8!52:
15 Doodlebuc
I BN Pads $ 1.18 0.1666 $ - :0!201 2.361
16 Duster-expandable $ 5.75 0.1666 i$tit:%:iiv e0!9601$i?: i?ti'.1,1:501
17 Spot Away $ 2.74 1 0.3332 $4Fi i.i +1oS91k i$9 4 P.10!96i.
18 Cleaning Pads $ 4.70 0.1666 $4Sc:-,w i:.028t!$i.01,G19:40i
19 Wax Mop $ 6.80 0.1666 <$',::.,-.,::.11131?$i 1-? O13159:
21
22 -
24 $
25
29 $.
30
38 $C. v :
39 .$., +$� ....
Total '$- : :19:44' ;$,'�:y;;233:29'
Areas.ingreeri,are�fprmuladriven.
Monthly Cost= Monthly cost is computed by multiplying the total unit cost by the units needed per month.
Annual Cost=Annual cost is computed by monthly cost limes 12 months.
DAB Farm#12 J
Revision 10-03 Page 2 Supplies Sheet
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• OVERHEAD Orogon Department of Administrative Services
r Overhead Costs Project Coding worsened
Pathway Enteryrls City of Ashland 2011-2012 City Hell
There are many different ways organizations allocate overhead Internally(e.g.,Percent of total costs,dollar figure sum,as a percent of direct labor,etc).
In the space provided below,Indicate how your organization allocates overhead to this particular contract,what Items go Into your overhead,and what that
overhead amount Is(whether as a percent or exact amount)
FILL IN ONLY ONE OF THE THREE METHODS DETAILED BELOW!
Percent of Total Cost Method:
For every dollar spent pmnudng a MW product or providing a service,a crown percentage of Mat dollar Is
1. Enter Overhead as a Percent of Total Costs moored for overhead To calculate Me overhead percentage,it Is best to have flnawlal records for your
Y000% dogrouation tooled back ayearcr more.Add togetherdoexpanditure9that makeup MewerMatl cost(see
worhsM1eet bMOw). Now and this figure to Me Raw,materials,Dtrec't labor and Delivery for a tobl cost Divide
the figure for overhead by the figure for bbl costs.The result Is a percent Met repressors werthead as
Peroalag8 of the best Wit If financial records are not wallabk estima@ the awarded exile pare as best you
OR cark esdmae other Wses as best you ran,and use the same formula to gel a Percentage.
2.-Enter Allocated Overhead as a Dollar-Figure Sum Dollar-Figure Sum Method:
YOU Car enter the Jolla arteuM yov me albpolirg to overhead N Me box If you ae pang�rzll)albwne overhead Items to tie particular project You ran use Me WorWMet Bs a tool(
OR to Identify your costa.
3.Overhead as a Percent of Total Direct Labor Hours Percent of Total Direct Labor Method:
To Inertly overhead costs,you need the firendal reports fa yea orgarruPUon or division fM de past year.Input all the
costs of Me ense eery we detailed below.Lee Items wNNM we not defense been shoud be input Into the calls marked
'otho1;please bxlnde a description.what you am trying b diderro ee h a percentage,therefore,do not gross up We
rsxpa¢es for inflation or to ponbrm b Me currant year bagel Next.Ingo Into the cep below the total direct labor hours pad
Out by your entire organization for Me same pered.These figures should be found on The year end payroll repoM1 Do rot
[miude hours which can be Classified as management w adminlatreUve WSYs.(Inr1 WRg Mete Costs line the direct labor
hour hotel will deflate Me actual costs.)The wodaheet will pompub Me moribund as a line Item wet by dMillrg the bbl
roiled labor hours for the contract Into Me bbl projected labor fours for Me cunW red.
Total Arenrm of.labor lbws
Input Total from Worksheet on Scow
Overhead per labor hour S
Time roeuired a complete contract 'f"520
Total Assigned oaemead
Worksheet WORK AREA:
Total Annual Operations Use the area below to show how you arrived at the final figure
INDIRECTCOSTS OROAhD TkgN DEPARTMENTAL that you show as your total Overhead _
Managementsabies
Management Payroll Tax Expense
Management Medical Insurance
Management Pension Plan Expense
Sales S Adm ialumilve Saladea
Sales 8 Administrative Payroll Tax Expense
Sales Is Admtrl54a We Medical Insurance
Sales S AdmlNstrxpve Pension Pipe Expense
Office Rent
AdwemMrg and Public Education
Background Checks 8 Urinalysis
Professional&Accounprg I Audit Fees
Training a Works Safety
Insurance
Tempts ve
UGptles
PmPeny Taxea2lttn eYFees
Dues B Subso lmons
Depr W iapml-0mce build,
Depreclalimwfllce equipment
Repairs 8 MainlerlanC fflce
Clearing and MaInlerlance
Office Equipment Rental
Others Supplies
Postage a Freight
Rehab
Miscellaneous Expense
Ban Deble
Other.• -
Oer- -
Other
Other-
•._
TOTAL INDIRECT COSTS
oPlF:corm,eta l.eslwre.mwl issx issx
nuerTw
TOlal S
OAS Form a12 J
Revision 1643 Page 5 Overhead computation SM1est
ueuvery a rceserve. vregon uepar[ment or raammistracuve aervices
Pathway_Enterprises, Inc. Project Costing Worksheet
City of Ashland 2011-2012 City Hall
This category covers any costs associated with delivering your product or service to the buyer.A service
contract,for example,will likely include the costs associated with getting the individuals who will perform
the service to the place where the service will be performed. Gas,oil, vehicle maintenance and repair
are all part of Delivery costs. Most often these costs can be recovered by charging a certain amount per
mile. The State of Oregon reimburses 36 cents per mile for its employees who use their own vehicles on
State business.That's not to say your costs may be less or more. The labor required (the driver and the
workers if they are on the clock), should be captured in Direct Labor. If your costs are greater than the
state allowed cost, please provide a detailed schedule on how you arrived at your cost per mile.
Services Contract
Miles Per Rate Per Daily Services per Annual
Delivery Description Service Mile Cost Year Trans Cost
1 caravan _$ '<$ .
3
Margin
The law allows a"margin held in reserve"This is usually added as a percentage after all other costs
have been calculated. The margin %can vary depending on the product or service being offered and
organizational, contractual and market variables specific to the project. Some research will likely be
required to come up with a percentage that not only allows for inventory and equipment replacement, but
is in alignment with industry standards and fair market value.Any percentage higher than six percent
(6%)will have to be justified to DAS.
Enter as a%of"Total Before Margin" 6.0%
DAS Form#12 J
Revision 10-03 Page 6 Trans-Delivery and Margin Sheet
Costing Workbook
For Janitorial & Grounds-Maintenance
Contracts Under the
Qualified Rehabilitation Facilities Program
f yr,
Y
Oregon State Department of Administrative Services
Procurement, Fleet, and Surplus Services
1225 Ferry Street SE, U140
Salem, Oregon 97301
(503) 378-4642
t
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials,Labor,Overhead,Delivery and Reserve Costs.Raw materials
consist of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the
following sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item
charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also
completed on the following sheets.All these costs will vary depending upon your organization and the
specifications for the project.Each sheet will have an example calculation and further instructions for completion.
QRF Name Pathwa ,Ente dses;anc.,
Project I City of Ashland 2011-2012 Comrnunity Development
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) `!. x.233:29
Equipment,Tools&Subcontracting (from small equipment worksheet) $. 486:171
Subtotal 1 .$Y" 719.46
Labor
Direct Labor (from labor daily worksheet) $- :. :1. 13;811.41::
Overhead
See Overhead Worksheet .$'. :c-3,927.26'
Delivery
Transportation (from Trans&Reserve worksheet) $
Total Before Margin
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ . : ;-1,178:18
Total Bid Yearly[ 636.31:
Monthly $: " _: .:= 1,636.36!
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
RAW MATERIALS Oregon Department of Administrative Services
Supplies Project Costing Worksheet
Pathway Enterprises, Inc.
Citv of Ashland 2011-2012 Community Development
• Raw Materials:
This categoryjs often spelled out in the Request for Offer(RFO).Language such as"Items to be provided by
Contractor"will usually reflect Supplies or Raw Materials.In the case of a Service Contract this will likely include
not only supplies required to perform the service each month,but also Equipment&Tools.In the case of a
commodity contract the Raw Materials will be figured on a Per Item Manufactured basis.
A custodial contract,for example,may require the following for month-Supplies:
Paper products and soap Broom and dustpan
Cleaning chemicals or products Floor Wax
Spray bottles Scrub brushes or scouring pads
Per Use/Per Item Manufactured-Supplies
Item Unit Units Needed Monthly Annual
Price Per Month Cost Cost
1 Pine Q Disinfectant $ 4.80 0.1666 ,$„ -50805 I$ui!. .A9!60t_
2 Cream Cleanser $ 2.91 0.1666
3 Glass Cleaner $ 6.29 0.1666 4$1 I$*R;t:%%12'.57
4 Heavy Duty Cleanser $ 4.80 0.1666 P$, d080F i$ea-ut<.::i9:60i
8 24 oz Bottle&trigger $ 2.27 0.1666 !$:-d,'U0!381 I$9L:V4".54.'
9 Acrylic Bowl Mops $ 1.71 0.5000 1$y;.;; °'dAO!861[$Airrl:X1026:
10 Scrapper Wlblades $ 6.51 0.1666 t$G:'-i+T 1.551!081 I$i -141 3!01&
11 1 OZ Pumps $ 2.31 0.1666 I$Ioi:-§",(XOt381 I$T WWV!6Z
12 Paper Filter $ 21.10 0.3332, !$8::: tby7?031 I$4F'ftt84!37*
13 Std Loop end Mop $ 5.65 0.3332 1$'a:.=r�.':+asryii881 I$A:'«:T.M22!59i
14 24"Dust mop $ 4.26 0.1666 P$E_'S:iiK='?Ot7.tI I$i'K�NU8!52:
15 Doodlebug BN Pads $ 1.18 0.1666 S$E,w!;:,10!201 i$&FiE42F36
16 Duster-expandable $ 5.75 0.1666 ;$.*:di.;„>a"','0!96f I$(etflfSiL'1i1!SOi
17 Spot Away $ 2.74 0.3332
18 Cleaning Pads $ 4.70 0.1666 i$"s2':r tiyfOt781 4$111+0' ;!AU9'40t
19 Wax Mop $ 6.80 0.1666 i$Li`--%r+€:.<t?131 i$4"Ywi;&13!591
24
25
26
27 $ 4 i$"ws
29
31 - $h P% '`ti I$rr:A rr-,SOf
35
39
Ql
Total I,$ x19:44, ;$";-%.23329:
Areas!injjgreen are formula,driven
Monthly Cost= Monthly cost is computed by multiplying the total unit cost by the units needed per month.
Annual Cost=Annual cost is computed by monthly cost times 12 months.
DAS Form#12 J
Revision 10-03 Page 2 Supplies Sheet
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OVERHEAD Oregon Department
Project Costing smoothest
OvetM1ead coats
,pa,sm,Ed",City of Asiband 2011-2612 CommuNN DevHlapmant
There are many different ways organlzalions allocate overhead Internally(e.g.,Percent Of total costs,dollar figure sum,as a percent of direct labor,etc).
In the space provided below,Indicate how your organlzatlon allocates overhead to this particular contract,what Items go into your overhead,and what that
overhead amount is(whether as a percent or exact amount)
FILL IN ONLY ONE OF THE THREE METHODS DETAILED BELOW!
Percent of Total Cost Method:
For every dollar spent Pmdudtg a arm pro most,or proNdkg a servtoe,a cdaln pecmtage of Mal does,Is
1. Enter Overhead as a Percent of Total Costs reeulred for overhead.Tp calMate the overhead porcenmge,it b best to M1dxa ilnaMal,earns mrour
2000% organbatlon Mat go back a War or more.Add together MeexpendMaes that make up Meovedtea,l cost(ses
wohsheel below).Nov add Me figure m the Raw materials,Direct later and Delivery for a mml cost Divots
the ngure for overhead by Me figure for tome cogs.The result Is a percent Mat represents overhead as a
percentage of Me load cost. If tnencial records are not available eshmate Me overtxn,d expenses As best you
OR an,estimate order costs as best Wu can,and me Me some formula to gel a percentage.
2. Enter Allocated Overhead as a Dollar•Fgur¢Sum Dollar-Figure Sum Method'
You cent mitt Me tlolmr amount Wu are albcetinp b overheatl Moral x if Wu me conndeM that Wu ran
atbcem overhe�iharm .so ed.rpmlect Vou anroe Me Worksheet asatool Qf needed)
OR mm INW
Percent of Total Direct Labor Method:
3.Overhead as a Percent of Total Direct Labor Hours To itlentiy method, est.Wuneed Me finandal records for Wur olgamiam,or division for the past year.InPta alt Me
ask of the entire arty as detailed below.IJta Items which are ct detailed below should be Inpul Into Me calk mauled
-omse:please Include a dem-pbon.What Wu are trygg to demrtnlne is a percenage,therefore,ho Trot gross up the
embrace Wrapper,m to condom to tie cumnl year budget Next mpot lab me cell baba the tome new labor hours pad
pN by War entire mganlzatbn mr the same pabou These figures shod as foex,w ere year end pa mat report Do rot
indeed lours witch can he classified as management or adeinktrahe costs.(Indixf,Mess ask I.the direct labor
hour mml will deflate Me actual cools.)The wohaMet wnl comp1M he ovenezd as'a Ida Item cost by dhtdhg Me keel
projected labor hours for the contract Into Me total projected labor holes mr Me camenl War.
Tool Annual Direct Labor Hours
Input Total Mom Worksheet on Fasdw
Ovehead per labor lour 3
Tema phimol to complete entrad r ane
Total Assigned Ovedaad - ..
Worksheet WORK AREA:
Total Annual O orations Use the area below to show how you arrived at the final figure
INDIRECTCOSTS ORGANIZATION DEPARTMENTAL that you show as your total Overhead
Management Salaries
Management Payroll Tax Expene
Menagement Medical Imlaance
Management Pttabn Pl.Expttao
Sales 8 Aemingumove Salaries
Sales 8 AMninisbative Pad to Tae Expense
Sales 8 Pende grasre Medical Imurance
Sales 8 AdmosbariMe Persian Plan Expense
Add ReM
AaCiggicing ant Public Educatbn
6ackgmund Checks rfingI ci
Training rial8Accoaating lAutlli Fees
Inalnitg 8 Worker Safety
Telephone
Telephone
UhtiMec
Subscriptions,
Fen
Dues 8 SubwiDtlom
Depredatlm-once W diry
DepredatbrroMce e adpmd
d
Raairs 8 Msime,mrro¢se
Clearing,Ecand vent Rated
Ofnce supplies
Rental
Omre Supplies
Rehab 8 Freight
Rehab
Bad Debts
Expense
D s
Order';
Order:''
OOxr
Other^.
TOTAL INDIRECT COSTS
Total
con rwmaeneu lwmwt�.t tssx telex
DAS Form#12 J Page s Overhead Computation Sheet
Vm,ICMn 1rMt
ueuvery ag rceserve Oregon ueparunent or Amnnnsaauve aervwea
Pathway Enterprises, Inc. Project Costing Worksheet
City of Ashland 2011-2012 Community Development
This category covers any costs associated with delivering your product or service to the buyer.A service
contract,for example,will likely include the costs associated with getting the individuals who will perform
the service to the place where the service will be performed. Gas, oil,vehicle maintenance and repair
are all part of Delivery costs. Most often these costs can be recovered by charging a certain amount per
mile. The State of Oregon reimburses 36 cents per mile for its employees who use their own vehicles on
State business.That's not to say your costs may be less or more.The labor required (the driver and the
workers if they are on the clock), should be captured in Direct Labor. If your costs are greater than the
state allowed cost, please provide a detailed schedule on how you arrived at your cost per mile.
Services Contract
Miles Per Rate Per Daily Services per Annual
Delivery Description Service Mile Cost Year Trans Cost
1 caravan $ $,
2
3
4
Margin
The law allows a"margin held in reserve"This is usually added as a percentage after all other costs
have been calculated.The margin %can vary depending on the product or service being offered and
organizational, contractual and market variables specific to the project. Some research will likely be
required to come up with a percentage that not only allows for inventory and equipment replacement, but
is in alignment with industry standards and fair market value.Any percentage higher than six percent
(6%)will have to be justified to DAS.
Enter as a%of"Total Before Margin" 6.0%
DAS Form#12 J
Revision 10-03 Page 6 Trans-Delivery and Margin Sheet
Costing Workbook
For Janitorial & Grounds Maintenance
Contracts Under the
Qualified Rehabilitation Facilities Program
O
C
F .
Oregon State Department of Administrative Services
Procurement, Fleet, and Surplus Services
1225 Ferry Street SE, U140
Salem, Oregon 97301
(503) 378-4642
SUMMARY OF ANNUAL COPTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials,Labor,Overhead,Delivery and Reserve Costs.Raw materials
consist of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the
following sheets.Labor costs is direct labor used to produce or service the contract Overhead costs is a line item
charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also
completed on the following sheets.All these costs will vary depending upon your organization and the
specifications for the project.Each sheet will have an example calculation and further instructions for completion.
QRF Name Pathwa :Ente rise Inc.
Project Cit of Ashland 2011-2012 Municipal Court
Executive Director Signature: -
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 233+29
Equipment,Tools&Subcontracting (from small equipment worksheet) '$. 486:17
Subtotal 114 719.46--
Labor
Direct Labor (from labor daily worksheet)
Overhead
See Overhead Worksheet $ "%=1;398.58.
Delivery
Transportation (from Trans&Reserve worksheet)
Total Before Margin I $'. 6.573.33
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) 419.57
Total Bid Yearly _J.:+.- 6,992.91'
Monthly.$..' < 582.74'
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
RAW MATERIALS Oregon Department of Administrative Services
Supplies Project Costing Worksheet
Pathway Enterprises, Inc.
City of Ashland 2011-2012 Municipal Court
Raw Materials:
This categoryis often spelled out in the Request for Offer(RFO).Language such as"Items to be provided by
Contractor"will usually reflect Supplies or Raw Materials.In the case of a Service Contract this will likely include
not only supplies required to perform the service each month,but also Equipment&Tools.In the case of a
commodity contract the Raw Materials will be figured on a Per Item Manufactured basis.
A custodial contract,for example,may require the following for month-Supplies:
Paper products and soap Broom and dustpan
Cleaning chemicals or products Floor Wax
Spray bottles Scrub brushes or scouring pads
Per Use/Per Item Manufactured-Supplies
Item Unit Units Needed Monthly Annual
Price Per Month Cost Cost
1 Pine Q Disinfectant $ 4.80 0.1666 M,: =';=3,:0!804 i$'i' _L'�9'60:
2 Cream Cleanser $ 2.91 0.1666 i$r, ;:r'&0'481!$•x'.'%i 95:82r
3 Glass Cleaner $ 6.29 0.1666 1$,'c3=+:,;x:1!051 I$s7i.;1C%A2!574
4 Heavy Duty Cleanser $ 4.80 0.1666 $ a::.;fi0!8011$SiLF "?9:601,
5 Oder Counteractant $ 30.65 P$;i :a1:Tax,:=. I$SCt4;itiltar«ti"
6 Carpet Lane $ 5.00
7 Carpet Shampoo $ 13.01 1$k >!trs= 1$ 2-ft
8 24 oz Bottle&trigger $ 2.27 1 0.1666 t$5-:53Ot381 I$PA€ia'? 4!541
9 Acrylic Bowl Mops $ 1.71 0.5000 1$5=ee X0!861 I$fc 04101261
10 Scrapper W/blades $ 6.51 0.1666 1$a^> ":W81 I$kZV-w l3!01t
111OZ Pumps $ 2.31 0.1666 7$wAs% ,AOt3811$169rZ4162:
12 Paper Filter $ 21.10 0.3332 ;$eV'1,iW7;031 I$ 1O.W84131rZ
13 Std Loop end Mop $ 5.65 0.3332 t$Irr!:tip"-`W!881 1$%U-, 122!59+
14 24"Dust mop $ 4.26 0.1666 3$a;`a<; ;;0:7,11 1$5uw&0&52-,
15 Doodlebug BN Pads $ 1.18 0.1666 :$':a= Oi207 I$ 42!36t
16 Duster-e andable $ 5.75 0.1666 v$':A*& 019611$WWAIM50;
17 Spot Away $ 2.74 0.3332 1$&WZ&%10!96t
18 Cleaning Pads $ 4.70 0.1666 !$=;ttft@781 I$105dM19Wi
19 Wax Mop $ 6.80 0.1666 !$ m +..;e4?E1t13t IMAWO3!59t
22 $ :;51$1:: -a1-: b
23
24
25 $ '�'-°. "rtld I$1-A�ss'
27 IWAAR�st,
28 P$'�;;ie..+st;i=.tiLi2 1$& di=e„' .
33
35
Total °$4;:.;';l91441 i$i''123129:
Areas; n,g�eertareformula:iirlven _
Monthly Cost= Monthly cost is computed by multiplying the total unit cost by the units needed per month.
Annual Cost=Annual cost is computed by monthly cost times 12 months.
DAS Form#12 J
Revision 10-03 Page 2 Supplies Sheet
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OVERHEAD Oregon Department of Administrated Sarvims
Overhead Costs Protect Carting weakened
PaMwxy Enaspre City of AshlarM 2011-2012 Municipal Court
There are marry allHerenl ways organizations allocate overhead Internally(9.g.,Percent of total costs,doll�,ugp as ire labor,etc).
In the space provided below,Indicate how your organization allocates overheatl to this particular contract, , what that
overheatl amount Is(whether as a percent or exact amount)
FILL IN ONLY ONE OF THE THREE METHODS DETAILED BELOWI
Percent of Total Cost Method:
Fhrevery dollar speed thought a rued product,or pmvMlng,a serNce,a Certain perrentage of and dNSr k
1. Enter Overhead as a Percent of Total Costs reguireed br overnm0.To Calculate MeovehMMl percentage,it k best M nave fitatdkl rmoNS br you
20.00% orgonizaton that go back ay ear or more.Add together Me eupehltlltures Met make up the overhead cost ism
workslset below).Now add Mis rive to Me Raw materials.DlrW Ideas and Delivery for a WWI cast Divide
Me Nure for overhead by the figure far total ends.The result is a permd dal represents overhead asa
percentage of the total Cost. If financial records are not available melanin ins overhead Wpenses as best)Ott
OR can,maintain other cons as best you ran,and use the same formula M get a percentage.
2. Enter Allocated Overhead as a Dollar-Figure Sum Dollar-Figure Sum Method:
You can enter Me dale amend you are decating to overhead In We has If you are considers Mat you can
albcete overheated Items to mis parsctiar project You can hue Vie W Wremdat n a awl Of needed)
OR to penalty your ts
Percent of Total Direct Labor Method:
3.Overhead asp Percent of Total Direct Leber Hours
To identify overhead Costs,you need Me financial records for your organization or dimaton for the past year.Mind all the
casts of the entire entity as detailed below.Una items wNCh are act detailed below should be Input led the cells marked
"other;please Include a invention,What you am hying 0 determine k a percentage,therefore,do cat gross up the
expenaea for Infiaten hr In canfonn to the curter year budget.Nest load Into Me Cdl beWw the bat direct labor Mum added
out by your organ oganhown for Me same penoo,These figures should be found on Me year end per poll report Ce not
Include thus which can he classified n management or almlNStrdlHe Coss.Onamain,Mess,mss Into Me direct labor
Mu bW will engage me Kw ersts.)The wodshat null compute the oveMed as a me than cost by dMNrg Me total
projected labor Mutes far We mrltmg Into the total MjWCWd labor Mud for the nment year.
Test Annual Direct lards risers I 1
Input Total from Worksheet on Believe
Overhead per labor Imur i
TmerequlredWcampletemntrag '260
Total Assigned Overhead
Worksheet WORK AREA:
Total Annual Operations Use the area below to show how you arrived at the final figure
INDIRECT COSTS ORGANIZATION I DEPARTMENTAL that you show as your total Overhead
Manaperrentselanes
Management Payroll Tax Expense
Management Medical Insurance
Management Person Plan Expenee
Sales&Administrative Sudde ce
Sales a Aedmirle"We Payroll Tax 6pense
$pies B Admin strawe MMral Insurance
Sales It AdmlNStraNre Person Plan age.
OM.Rem
Amnsdaing and Public Education
Bedgmurtl Checks E Unand"I.
professional&Ac unarg/Audit Fees
TralNng 8 Worov Safety
Insurance
Telephone
Utilities
Property Tortes l-Icensee Fees
Dues A Subscriptions
DepreciallenoMce bulding
Depreclatimwffice equipment
Repairs a Malntehemosaf ere
CleaNr,xtd Maintenance
OMce Equipment Randall
Once$upph.
Postage a Freight
Renato
Miscellaneous ape.
Bad Debts
Omer.;•:
OMer.
Other," ..
Order
TOTAL INDIRECTDOSTS E - — •E_ -t
CPIFCiv non eta(w trl bYx.1 I.sev Im
ne,fM,,
Told E
OAS Font g12 J Pape 6 Ovedheatl cong atedde,$hest
.e vv,I.
weuvery& rceserve uregon uepartmem of Hammisrrative services
Pathway Enterprises, Inc. Project Costing Worksheet
City of Ashland 2011-2012 Municipal Court
This category covers any costs associated with delivering your product or service to the buyer.A service
contract,for example,will likely include the costs associated with getting the individuals who will perform
the service to the place where the service will be performed. Gas,oil,vehicle maintenance and repair
are all part of Delivery costs. Most often these costs can be recovered by charging a certain amount per
mile.The State of Oregon reimburses 36 cents per mile for its employees who use their own vehicles on
State business.That's not to say your costs may be less or more. The labor required (the driver and the
workers if they are on the clock), should be captured in Direct Labor. If your costs are greater than the
state allowed cost, please provide a detailed schedule on how you arrived at your cost per mile.
Services Contract
Miles Per Rate Per Daily Services per Annual
Delivery Description Service Mile Cost Year Trans Cost
1 caravan
2
3 $.. $..
4 $. $. ..
Margin
The law allows a"margin held in reserve"This is usually added as a percentage after all other costs
have been calculated.The margin %can vary depending on the product or service being offered and
organizational, contractual and market variables specific to the project. Some research will likely be
required to come up with a percentage that not only allows for inventory and equipment replacement, but
is in alignment with industry standards and fair market value.Any percentage higher than six percent
(6%)will have to be justified to DAS.
Enter as a%of"Total Before Margin" 6.0%
DAS Form#12 J
Revision 10-03 Page 6 Trans-Delivery and Margin Sheet
Costing Workbook
For Janitorial & Grounds Maintenance
Contracts Under the
Qualified Rehabilitation Facilities Program
yam• ,... ,
a'
Oregon State Department of Administrative Services
Procurement, Fleet, and Surplus Services
1225 Ferry Street SE, U140
Salem, Oregon 97301
(503) 378-4642
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the ORF name.The costs are to
be divided into five categories:Raw Materials,Labor,Overhead,Delivery and Reserve Costs.Raw materials
consist of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the
following sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item
charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also
completed on the following sheets.All these costs will vary depending upon your organization and the
specifications for the project Each sheet will have an example calculation and further instructions for completion.
QRF Name Pathwa :Este rises;Inc:!:-
Project I City of.Ashland 2011-2012 Ashland.Police.Department
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet)
Equipment,Tools&Subcontracting (from small equipment worksheet) $ ":486:17
Subtotal 11;$_. *7,19:46
Labor
Direct Labor (from labor daily worksheet)
Overhead
See Overhead Worksheet 2;361:89;
Delivery
Transportation (from Trans&Reserve worksheet)
Total Before Margin ,$.. >C.. :1.1100:87+:
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) :$•.'.. -!- ::908:57:;
Total Bid Yearly i$" 1.1,809.44".
Monthly.,$,.._ �:. .:'.984:12:
DAS Farm#12 J
Revision 10-03 Page 1 Summary Sheet
RAW MATERIALS Oregon Department or A(Immistramve services
Supplies Project Costing Worksheet
Pathway Enterprises, Inc.
Citv of Ashland 2011-2012 Ashland Police Department
Raw Materials:
This category is often spelled out in the Request for Offer(RFO).Language such as'Items to be provided by
Contractor'will usually reflect Supplies or Raw Materials.In the case of a Service Contract this will likely include
not only supplies required to perform the service each month,but also Equipment&Tools.In the case of a
commodity contract the Raw Materials will be figured on a Per Item Manufactured basis.
A custodial contract,for example,may require the following for month-Supplies:
Paper products and soap Broom and dustpan
Cleaning chemicals or products Floor Wax
Spray bottles Scrub brushes or scouring pads
Per UselPer Item Manufactured-Supplies
Item Unit Units Needed Monthly Annual
Price Per Month Cost Cost
1 Pine Q Disinfectant $ 4.80 0.1666 +$l:e:'---5--0'.80!
2 Cream Cleanser $ 2.91 0.1666 4$- ".a sO%8t i$ .:; ,:.z5'8Z
3 Glass Cleaner $ 6.29 0.1666 �$4'.'. ,'M0511$'i_ 1;12:571`.
4 Heavy Duty Cleanser $ 4.80 0.1666 $""'> 0.801 I$+:^'..
5 Oder Countemctant $ 30.65 $ •- - It i$Bk"I + =
6 Carpet Lane $ 5.00 ,$,•<_, -"•'fik i$ r -r,-
7Carpet Shampoo $ 13.01
8 24 oz Bottle&trigger $ 2.27 0.1666 01381
9 Acrylic Bowl Mops $ 1.71 0.5000 ?.$tns.-=, 'fi0!861 l$mK 10F26,1
10 Scrapper W/blades $ 6.51 0.1666 t$Ihcir:a4fa1?08!l$Ir�et=:x513!012
11 1 OZ Pumps $ 2.31 0.1666 t$�-1' i l)281
12 Paper Filter $ 21.10 0.3332 t$,-:'a cc-'_.7,?03', i84!37'
13 Std Loop end Mop $ 5.65 0.3332 $ ,1".8811$ s '22!591
14 24"Dust mop $ 4.26 0.1666 $- ,Oi7.1fi 1$4..:.
15 Doodlebug BN Pads $ 1.18 0.1666 $1,
16 Duster-expandable $ 5.75 0.1666
17 Spot Away $ 2.74 0.3332
18 Cleaning Pads $ 4.70 0.1666
19 Wax Mop $ 6.80 0.1666 -TE,1'13F I$ItL. S13!59i
20
32
34 $ isc
35 :$�a
37 $,r2ii
38 $t;:":
39 $i. r :i i$.: -
Total '$ 19:445+$'-• `-233:29!
Areas in green'are'formula driven
Monthly Cost= Monthly cost is computed by multiplying the total unit cost by the units needed per month.
Annual Cost=Annual cost is computed by monthly cost times 12 months.
DAS Form#12 J
Revision 10-03 Page 2 Supplies Sheet
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• OVERHEAD Oregon Department of Adminlslative Services
'
Overhead!Coats Project Costing Worluhea
Paeway EnteryrLs City of ASNand 2011-2012 Ashland Police Department
There are merry tllHOrear ways organizations allocate overhead internally(e.g.,Percent of total wets,dollar figure sum,as a percent of direct labor,etc).
In the space provided below,Indicate how your organization allocates overhead to this particular contract,what Items go into your overhead,and what that
overhead amount is(whether as a percent or exact amount)
FILL IN ONLY ONE OF THE THREE METHODS DETAILED BELOW!
Percent of Total Cost Method:
For every dollar spent prod a ng a final product.or Providing a servive,a certain percenage of Val da lar t
1. Enter Overhead as a.Percent of Total Costs. required Or overhead.To calculate Me overhead percentage,it is best b have fimrceW recods for your
erganuaMe Nat go back a year or more.Add together Me expendibres that make up the overhead cast(sea
worksheet below). Now add
Is figure tithe Raw matemis,Direct labor Deft Delivery for a total mat.Divide
the figure Or overhead by the figure for WWI cost.The resat is a percent that represents overhead u
percentage Of the total cast. If freffawl records are not a+aitable esgmap the overhead exppmss as best you
OR con esamate Oliver cast as best you ran,and use the same Warren In get a percentage.
2. Enter Allocated Overhead as a Oollar-Figure Sum Dollar-Figure Sum Method:
You Can enter Ve dollar amount you are atlOWting b overhead In the box If you are confident Nat you can
alkembe overhead items b the pamotlar poled You cah tae the WOIkaMel As a feel(if neeMdl
OR 0 Idenfify your cost.
Percent of Total Direct Labor Method:
3.Overhead as.a Percent of Total Direct tabor Hours
To Identify overhead cast,you need the financial records for your ogamPaton Or division for the past year.Input all the
cost of Me entire entity es daalled below.Line Items wHI are not deal below should be Input into the Celt marked
'offer;please Include a desorption.West you are VNng b determin,t a Percentage,therefore,W net gross up the
expenses Or Inflation or to conform b tie cement War budget Next,Input LM the Cel hakew the total dlrerl labor hours pad
am by your mom oraan'va5on Or Ve same pence.These figures should be Wood mare year end payroll report W ml
mclude Mute which can be classified as management or a "s"We cost.flntludng Ness cost Imo IM Mehl labor
hour WWI wig MODOW ffO acbM cash.)The wohsheet will compute the Overheatl as a line Item mat by diviMg Me tout
projected labor hours for the contract Into the WWI Peakers,labor Mum far Me anent ne,
Toil Annual Direct Labor Hours
Input Total Win Worksheet on Below
Owria ad yon bbor boa E
Time required b complete contract
Taal Assigned!Overhead
Worksheet WORK AREA:
Total Annual Operations Use the area below to show how you arrived at the final figure
INDIRECT COSTS ORGANIZATION DEPARTMENTAL that you show as your total Overhead
Management Salaries
Management Payroll Tax EvDa ne
Management McNeal Insurance
Management Penmen Plan Expense
Sales It Administrable Shades
Sales It Administrative Payroll Tea Expense
Sales It Administrative Medial Insurance
Sales It Administrative Pension Plan Expense
Office Rent
Acivertaing and Public EdeoNbn
Background Checks&Urroyes,
Pmfessbnel&Accounting IAMit Fees
Taming&worker Safety
[a.
Telephone
Utilities
Property Taxesucense sTem
Dues It Sub is r efers
DepreclatlorwMm builtllm
DepredalNroffke eximent
Repairs&MalnbmaMeoffim
Cleaning and memo. _
Office Equipment Rental
Office Supplies
Postage&Freight
Rehab
Mtcdtnmus Expense
Bad Debts
OVhir.'•
Other.
Other:
Other.•
TOTAL INDIRECT COSTS
cRF..s.(wew Met 165Y tEa%
Total
DAS Foam p12 J
Revision 1 DAg Papa 5 Overhead Computation Sheet
veuvery al rceserve VrUUUII UUPdJtJJIVI It ul^UI I III lau0LIVU acrvmea
Pathway Enterprises, Inc. Project Costing Worksheet
City of Aehland 2011-2012 Ashland Police Department
This category covers any costs associated with delivering your product or service to the buyer.A service
contract,for example,will likely include the costs associated with getting the individuals who will perform
the service to the place where the service will be performed. Gas, oil, vehicle maintenance and repair
are all part of Delivery costs. Most often these costs can be recovered by charging a certain amount per
mile.The State of Oregon reimburses 36 cents per mile for its employees who use their own vehicles on
State business.That's not to say your costs may be less or more. The labor required (the driver and the
workers if they are on the clock), should be captured in Direct Labor. If your costs are greater than the
state allowed cost, please provide a detailed schedule on how you arrived at your cost per mile.
Services Contract
Miles Per Rate Per Daily Services per Annual
Delivery Description Service Mile Cost Year Trans Cost
1 caravan $ $1
2 $. _ $
3 ;$ - $
4
Margin
The law allows a"margin held in reserve"This is usually added as a percentage after all other costs
have been calculated. The margin %can vary depending on the product or service being offered and
organizational, contractual and market variables specific to the project. Some research will likely be
required to come up with a percentage that not only allows for inventory and equipment replacement, but
is in alignment with industry standards and fair market value.Any percentage higher than six percent
(6%)will have to be justified to DAS.
Enter as a%of"Total Before Margin" 6.0%
DAS Form#12 J
Revision 10-03 Page 6 Trans-Delivery and Margin Sheet
Costing Workbook
For Janitorial & Grounds Maintenance
Contracts Under the
Qualified Rehabilitation Facilities Program
s
n
Oregon State Department of Administrative Services
Procurement, Fleet, and Surplus Services
1225 Ferry Street SE, U140
Salem, Oregon 97301
(503) 378-4642
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manua{input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials,Labor,Overhead,Delivery and Reserve Costs.Raw materials
consist of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the
following sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item
charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also
completed on the following sheets.All these costs will vary depending upon your organization and the
specifications for the project Each sheet will have an example calculation and further instructions for completion.
QRF Name Pathwa Ems rises'Inc;r.
Project Ashland Service Center 2011-2012
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) -,.233:29
Equipment,Tools&Subcontracting (from small equipment worksheet) !$ 486AT
Subtotal 1 •$:'• 719:46'1.
Labor
Direct Labor (from labor daily worksheet) '$ -_:'... :—6.6 82.9C
Overhead
See Overhead Worksheet
Delivery
Transportation (from Trans&Reserve worksheet) Is �: . --- -�•
Total Before Margin $..'.- . .. . . :9403.05,
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $'-. `' ".'- •600:19
Total Bid Yearly l! 10 003.24'
Monthly.$. -633.60'
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
RAW MATERIALS Oregon Department of Administrative Services
Supplies Project Costing Worksheet
Pathway Enterprises, Inc.
Ashland Service Center 2011-2012
' Raw Materials:
This category it often spelled out in the Request for Offer(RFO).Language such as"Items to be provided by
Contactor"will usually reflect Supplies or Raw Materials.In the case of a Service Contract this will likely include
not only supplies required to perform the service each month,but also Equipment&Tools.In the case of a
commodity contract the Raw Materials will be figured on a Per Item Manufactured basis.
A custodial contract,for example,may require the following for month-Supplies:
Paper products and soap Broom and dustpan
Cleaning chemicals or products Floor Wax
Spray bottles Scrub brushes or scouring pads
Per Use/Per Item Manufactured-Supplies
Item Unit Units Needed Monthly Annual
Price Per Month Cost Cost
1 Pine O Disinfectant $ 4.80 0.1666 ;$ ?"::0:80'1 i$:' '--:,9160.
2 Cream Cleanser $ 2.91 0.1666 :$: x:0:482!$:: <. =5:82
3 Glass Cleaner $ 6.29 0.1666 :$ '1•.05u 1$; -: :12.57
4 Heavy Duty Cleanser $ 4.80 0.1666 '$ 0'60.i$5°P ;91601.
8 24 oz Bottle&trigger $ 2.27 0.1666 "'_:+0!381 !$V i;'4154i
9 Acrylic Bowl Mops $ 1.71 0.5000 :$ 086:I$s` ::10.26'.
10 Scrapper W/blades $ 6.51 0.1666 3$. .? "1'.081;$C,'' 313:01*.
11 1 O Pumps $ 2.31 0.1666 '$:; t W389!$$`S 1`4!62'!
12 Paper Filter $ 21.10 0.3332 .$" ='-- "M031 I$e�•£184137,:
13 Ski Loop end Mop $ 5.65 0.3332 1.
14 24"Dust mop $ 4.26 0.1666 i$aS '.-e+40!7.11!$i,,W'x:iwiat52t
15 Doodlebug BN Pads $ 1.18 0.1666 x02011$::2i. ,,,42.361:
16 Duster-expandable $ 5.75 0.1666 i$rf- `-a0:-96!
17 Spot Away $ 2.74 0.3332 :$ 0.91?I$;-'v A0:96t
18 Cleaning Pads $ 4.70 0.1666 .$ '.:'. ,0.7812$st! --`59:40;
19 Wax Mop $ 6.80 0.1666 $ 1139,$'rw' di.73159!
20 $
22
26 $.l:
27
30 -
31
33 $
34 $ r"$:.5"• a:
35 $
39 -
Total 1 $. ",.19.441. :,$ 233.29:
Areas:m,greeriare;formula!dhven
Monthly Cost= Monthly cost is computed by multiplying the total unit cost by the units needed per month.
Annual Cost=Annual cost is computed by monthly cost times 12 months.
DAS Form#12 J
Revision 10-03 Page 2 Supplies Sheet
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• OVERHEAD the.Department of Administagve servlue
Overhead Gosh Protect Costing Worksheet
Pathway Erm prls Ashland Service Center 2011-2012
There are marry OiHerent ways organizations allocate overhead Internally(e.g.,Percent of total costs,dollar figure sum,as a percent of direct labor,etc).
In the space provltletl below,Indicate how your organization allocates overhead to this particular contract,what Items go into your overhead,and what that
overhead amount Is(whether as a percent or exact amount)
FILL IN ONLY ONE OF THE THREE METHODS DETAILED BELOW!
Percent of Total Cost Method:
For every dmiar spent pmdudne a fire)product,tar pmW&g a swrWs.a certain percomme W Nat"ar h
1. Enter Overhead as aPercent of Total Costs required for overhead.To calculate the overhead percentage.It is best up Were launch records for your
organtzatlon that go back a year or more,Add together the expenditures that make up Me overhad cost(am
workshcet Deem). Now add this figure Wthe Raw matelots.Direct labor am Delivery for a btal cost DWide
me egwe for overhead by the fil for total costa.The resua is a lxn'ad but repraenh ovemead as
percentage of the Who cost it Wooden records are and amizMe aema @ale ovembed minimal as that you
OR can,estimate other costs as best you con,am hue the same formula W gel a percentage.
2. Enter Allocated Overhead as a Dollar-Figure Sum Dollar-Figure Sum Method:
You can enter the dollar amount you are allopWirg us balanced In the box If you are comment Nat you can
aMwts overhead Items to this paNa/ar lxotact You Win use the WOM1Smet be a taW Of model)
OR 0 Identify your cosh
s.Overhead as a Percent of Total Direct Labor Hours Percent of Total Direct Labor Method:
To identN wormusd cysts,you reed the financial records for yorargar aon or dhnnon far the past year.Input all Me
vests of the entire enety,as detailed below.LUhe items which we cot detailed below should be Input into me cells marketl
W htY;please Include a description.What you are byhg W determine is a percentage,theretom.do not gross ob Ua
mhparees for Inaallon or to wmorm 0 f cunent year budget Next,Input Inb f cad below the total direct Tabor Mum pall
out by your entire organization for the same pere d.These figures should be found on its your sM painful report De not
Include hws Much can be coasted a management or admhYmtawe cosh.(Inrludcng Same posts Imo the cur act labor
hour WWI wilt tlehte the actual cosh.)The worksheet will compute the overhead es a line Item cost by dNdkg me WWI
royWted labor hours for the contract Into the tom projected labor Mum for Me cnnent war.
Total Amami Direct Lehr homes
Input Total from Worksheet on Below
Overhead Per labor Mur i
Time rewired W complete contract --3
Total Assigned Overhead
Worksheet WORK AREA:
Total Annual Operations Use the area below to show how you arrived at the final figure
INDIRECT COSTS OROANI2ATION DEPARTMENTAL that you show as your total Overhead
Management Salaries
Management Payroll Tax Expersa
Management Medical Ins.
Management Pension Plan Expense
Sales 8 Adminaba ye Saimes
Sales 8 Admiristaave Payroll Tax Expense
Sees 6 Administrator Mori Insurance
Sales 8 Administrative Pemlon Plan gushes
Office Rent
Advemshg and Public Education
8a04morN Checks 8 urnmyhis
Professbml a Acmrmkrg I Audit Fees
Training a Worker Safety
Insumece
Telephone
UWW.
Prepeny TaxaAkem sl as
Dues It Bothersome
DepmclmlonoHice building
Depredauorrof ice equlpment
Repairs 8 MWnterwhcaonice
Clearing and Malntchnce
Office Equipment Rental
Office Supplies
Postage at Freight
Rehab
Misceltammhs Expeme
Ir
Bad Debts
Other:-::: '
Other.;:-.
Other.•r..,s
s TOTAL INDIRECT
C%FWeM1On BIBIr MI,YV) ta% track
Total If '-
DAS Form x12 J
Revision 1003 Page 5 O+erhead Composition Btleal
ueuvery at rceserve vregon uepartmenr or Namimscraave aervices
Pathway Enterprises, Inc. Project Costing Worksheet
Ashland Service Center 2011-2012
This category covers any costs associated with delivering your product or service to the buyer.A service
contract, for example,will likely include the costs associated with getting the individuals who will perform
the service to the place where the service will be performed. Gas,oil,vehicle maintenance and repair
are all part of Delivery costs. Most often these costs can be recovered by charging a certain amount per
mile.The State of Oregon reimburses 36 cents per mile for its employees who use their own vehicles on
State business.That's not to say your costs may be less or more. The labor required (the driver and the
workers if they are on the clock), should be captured in Direct Labor. If your costs are greater than the
state allowed cost, please provide a detailed schedule on how you arrived at your cost per mile.
Services Contract
Miles Per Rate Per Daily Services per Annual
Delivery Description Service Mile Cost Year Trans Cost
1 caravan
2
3
4
Margin
The law allows a"margin held in reserve"This is usually added as a percentage after all other costs
have been calculated. The margin % can vary depending on the product or service being offered and
organizational, contractual and market variables specific to the project. Some research will likely be
required to come up with a percentage that not only allows for inventory and equipment replacement, but
is in alignment with industry standards and fair market value.Any percentage higher than six percent
(6%)will have to be justified to DAS.
Enter as a%of"Total Before Margin" 6.0%
DAS Form#12 J
Revision 10-03 Page 6 Trans-Delivery and Margin Sheet
Costing Workbook"
For Janitorial & Grounds Maintenance
Contracts Under the
Qualified Rehabilitation Facilities Program
.4�
Oregon State Department of Administrative Services
Procurement, Fleet, and Surplus Services
1225 Ferry Street SE, U140
Salem, Oregon 97301
(503) 378-4642
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
• Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials,Labor,Overhead,Delivery and Reserve Costs.Raw materials
consist of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the
following sheets.Labor costs is direct labor used to produce or service the contract Overhead costs is a line item
charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also
completed on the following sheets.All these costs will vary depending upon your organization and the
specifications for the project Each sheet will have an example calculation and further instructions for completion.
QRF Name lPathwav Ente rises,anc.- -
Project 10tv of Ashland 201.1-2012 Street and Shop
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ .::. 134.25
Equipment,Tools&Subcontracting (from small equipment worksheet) !$ -= - .486:17-
Subtotal t i$ .620.41,
Labor
Direct Labor (from labor daily worksheet)
Overhead
See Overhead Worksheet $ 890.16.
Delivery
Transportation (from Trans&Reserve worksheet)
Total Before Margini 4,183:75:
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) '$ "? '•267:05:
Total Bid Yearly�$�`": -: .A'450:80
Monthly:$.. 7 370.90.
DAS Form#12 J
Revision 10-03 Page i Summary Sheet
- RAW MATERIALS Oregon Department of Administrative Services
Supplies Project Costing Worksheet
Pathway Enterprises, Inc.
•
Citv of Ashland 2011-2012 Street and Shop
• Raw Materials:
This category is often spelled out in the Request for Offer(RFO).Language such as"Items to be provided by
Comractdr"will usually reflect Supplies or Raw Materials.In the case of a Service Contract this will likely include
not only supplies required to perform the service each month,but also Equipment&Tools.In the case of a
commodity contract the Raw Materials will be figured on a Per Item Manufactured basis.
A custodial contract,for example,may require the following for month-Supplies:
Paper products and soap Broom and dustpan
Cleaning chemicals or products Floor Wax
Spray bottles Scrub brushes or scouring pads
Per Use/Per Item Manufactured-Supplies
Item Unit Units Needed Monthly Annual
Price Per Month Cost Cost
1 Pine Q Disinfectant $ 4.80 0.0833 1$-'.i'`,V,,0!400 i$ %Atr-,�4=
2 Cream Cleanser $ 2.91 0.0833 1$5=t:- c10i2411$s;:fiC".i2!91.
3 Glass Cleaner $ 6.29 0.0833 .$'- ;"zV521 i$t5'r= :629:.
4 Heavy Duty Cleanser $ 4.80 0.0833 t$: . A0`40S 6$Yri;",sc4E80i
5 Oder Counteractant $ 30.65 !$'.�-•rn i r�i l$C1itttC t <+
6 Carpet Lane $ 5.00
7 Carpet Shampoo $ 13.01
8 Emulsifier Extract $ 2.27 f$�,`saaplid?ai €I$19mRr�t
9 Acrylic Bowl Mops $ 1.71 0.1666 1$-I:"�vk1t0:28t 1$)a'lft,,73i421
10 Scrapper W/blades $ 6.51 0.0833 I$f:^'S 'y0154I',$'P64= 296!511
11 1 OZ Pumps $ 2.31 0.0833 $rS;:§e:U[05191 l$.L4'&x52!31;
12 Paper Filter $ 21.10 0.1666 1$a-Ii'MD3!5211 I$IIW..-e42S18t
13 Std Loop end Mop $ 5.65 0.1666 9$ i?;1•;�:iPa0!9411$PL&B!tl1 E30i
14 24"Dust mop $ 4.26 0.0833 *10'351 1$ :!r'74126?
15 Doodlebug BN Pads $ 1.18 0.1666 =3:13A=01 9$51ka-r2 Qt2i&
16 Duster-expandable $ 5.75 0.1666 ;$Y .:w:v4A-0!961 t$Wk,. 11i50;
17 Spot Away $ 2.74 0.3332 ;$e:'>."'."J40l9111$R:i++.:+ia10!96s
18 24 oz botdelw trigger $ 4.70 0.0833 ?$"tsti�ic'.SO'39k i$1:".i't ;�4"70i
19 Wax mop $ 6.80 0.0833 ?$'f',? !10!57d i$1?S.�r%6°.80t
20 Cleaning Pads $ 4.59 0.1666 4,-:P1 I$>r.D.ti'a:9518i
24 $ .$a:
25
30 4V1
32
35
39
40 M- 91
Total $• ; Ii.ingi 1$1;;,.
Xveas;n,green a e forrnula.dnven
Monthly Cost= Monthly cost is computed by multiplying the total unit cast by the units needed per month.
Annual Cost=Annual cost is computed by monthly cost times 12 months.
DAB Form#12 J
Revision 10-03 Page 2 Supplies Sheet
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OVERHEAD Oregon Depanmentof AdmhJnrative services
0,mmeae COSts Project Coning WodrsM1aet
Pathway EnW xIs City of Ashland 2011-2012 Street and Slop
Thar¢era marry diHarant ways organizations allocate overhead internally(e.g.,Percent of total costs,dollar figure sum,as a percent of direct labor,etc).
In the space provid¢d below,indicate how your organization allocates overhead to this particular contract,what Items go Into your Overhead,and what that
overhead amount Is(whether as a percent or exact amount)
FILL IN ONLY ONE OF THE THREE METHODS DETAILED BELOW!
Percent of Total Cost Method:
For every dollar spwd produmg a final prodol,or providing a service,a urban percentage of eat Wn.W
1. Enter Overhead as a.Pereant of Total Costs
reautred brovemead.To ralcwate ure ovemead permnmge,it t best b have fimrola records br yme
20Wh crpaniralim that on Cask a year or more.Add together be committees let make up the m,m ead coat(eee
wOhsheet belowl.How atld
is(pure to the Raw mob tat,Direct labor and Delivery for a total cost Divide
be figure far overhead by the figure for total cost.Tice resin U a pemere Mat represent overhead as a
percentage of Me tool cost it mwxia records are an available esumaw ace overhead expenses es best sou
OR can•estimate other costs as east you can,amuse the same famona b get a mcendage.
2. Enter Allocated Overhead as a Dollar-Figure Sum Dollar-Figure Sum Method:
You urn enter the dollar amount yen are allocating 0 overhead In Me box If you are confident chat We can
slants Overhead Items be No Damodar project You urn use the WUhkeMet ffi a tool(If neence)
OR to Identify met.
3.Overhead as a Percent of Total Direct Labor Hours Percent of Total Direct Labor Method:
To identry overhead cost.xlu med Me finamed remMs bur your orgambrocan or div6bn for the past year.Input as me
mere of the emrs entity as Widened below.Dne items which are rot devilled below VouM be irgut into the Walt marked
-other;please Include a description.What you are Wn,b round he Is a pere"ge,modem,do mt gross up the
expenses for Inflation or to conform b 0e current year budget Next.Input Into Me cell blow the bbl direct labor lours paM
out by wur were organeabon for the some period.Them figures should be found on he year eM peyron turn Do not
Include toes which can be classified as management or admins"he nest.including Corse cost inro tie direct labor
lour ball MO deflate the azbel cost.)The wOrI sibeet will mm"Me overhead as a One Item..by divMhg th tots
rocacti labor hours for the contract into the bbl tercieved labor Mum he Me mgeM yew.
Total Annual Deed Labor Rows
Input Total from Workstmet on Below
Overhead per labor lour S -
T.rmuiretl b complete contract '1
Total Assigned Ovoread $'y
Worksheet WORK AREA:
Total Annual Operations Use the area below to show how you arrived at the final figure
INDIRECTCOSTS ORGANIZATION DEPARTMENTAL that you show as your total Overhead
Management Salaries
Management Payroll Tax Deems
Management Medlcel Imumnce
sales&A4N Person Awn Experhm
Salles b mlristraWe wades
Sales&AdmlasltraWe Payroll Tax Erne
Sales&A&IMMlls ive Medical Insurance
Sales 8 AdNhistrative Pembn Plan Expense
Once Rent
Advertising era Public Ednclbn
BackgrrouM
Chicks S
k U s
P ,nel Accounting I Audit
Fees
Thwartp 8 Wo rWar sent,
Iruhca
TelepM ere re
Utilities
Progeny Taxcrimo nseslFeee
Deesaabxdce od Is
Decmdaawromm bhgding
Repaint rkeeanam"mce,
Repairs 8 m Malutomme to
Off.Esip Mnt Rental
Office Equipment Renal
Omen swWe
Postage 6 Freight
Rehab
Mtcellts Expense
Debts
Outer.--
ONe
it
Ocher k,
TOTAL INDIRECT COSTS ' 3- � .;S•
Wl Feblonaw hew eecd 1M Iass
mn1m 1,1eewrtcliftz l
Total s
DAS Form e12 J
Rterlslon 1603 Papa 5 Overhead Computation Sheet
uenvery a rreserve vregon uepartment or Aamimstraave services
Pathway Enterprises, Inc. Project Costing Worksheet
City,df Ashland 2011-2012 Street and Shop
This category covers any costs associated with delivering your product or service to the buyer.A service
contract,for example,will likely include the costs associated with getting the individuals who will perform
the service to the place where the service will be performed. Gas, oil,vehicle maintenance and repair
are all part of Delivery costs. Most often these costs can be recovered by charging a certain amount per
mile.The State of Oregon reimburses 36 cents per mile for its employees who use their own vehicles on
State business.That's not to say your costs may be less or more.The labor required (the driver and the
workers if they are on the clock), should be captured in Direct Labor. If your costs are greater than the
state allowed cost, please provide a detailed schedule on how you arrived at your cost per mile.
Services Contract
Miles Per Rate Per Daily Services per Annual
Delivery Description Service Mile Cost Year Trans Cost
1 caravan $: :'. . . . . _$. . :,
3 $ $
4 $ $
$ $ a
Margin
The law allows a"margin held in reserve"This is usually added as a percentage after all other costs
have been calculated.The margin %can vary depending on the product or service being offered and
organizational, contractual and market variables specific to the project. Some research will likely be
required to come up with a percentage that not only allows for inventory and equipment replacement, but
is in alignment with industry standards and fair market value.Any percentage higher than six percent
(6%)will have to be justified to DAS.
Enter as a%of"Total Before Margin" 1 6.0%
DAS Form#12 J
Revision 10-03 Page 6 Trans-Delivery and Margin Sheet
Costing Workbook
For Janitorial & Grounds Maintenance
Contracts Under the
Qualified Rehabilitation Facilities Program
r
3�
Oregon State Department of Administrative Services
Procurement, Fleet, and Surplus Services
1225 Ferry Street SE, U140
Salem, Oregon 97301
(503) 378-4642
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
• Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials,labor,Overhead,Delivery and Reserve Costs.Raw materials
consist of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the
following sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item
charge which is computed on the overhead sheet.Transportation or delivery and reserve computations are also
completed on the following sheets.All these costs will vary depending upon your organization and the
specifications for the project.Each sheet will have an example calculation and further instructions for completion.
QRF Name Pathwa Ente rises,Inc. . -
Project Ci of Ashland-The Grove 201,1-2012 _
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 233:29
Equipment,Tools&Subcontracting (from small equipment worksheet) I$ . A—I 486.:17
Subtotal $
Labor
Direct Labor (from labor daily worksheet)
Overhead
See Overhead Worksheet $` .-: - 2;121:06:
Delivery
Transportation (from Trans&Reserve worksheet)
Total Before Margin
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) '$- 636.32'
Total Bid Yearly 6$:' 10 605:31.
Monthly:$. : : _' :883.78!
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
RAW MATERIALS Oregon Department of Administrable Services
Supplies Project Costing Worksheet
Pathway Enterprises, Inc.
Cify of Ashland The Grove 2011-2012
Raw Materials:
This catggory is often spelled out In the Request for Offer(RFO).Language such as"Items to be provided by
Contractor'will usually reflect Supplies or Raw Materials.In the case of a Service Contract this will likely include
not only supplies required to perform the service each month,but also Equipment&Tools.In the case of a
commodity contract the Raw Materials will be figured on a Per Item Manufactured basis.
A custodial contract,for example,may require the following for month-Supplies:
Paper products and soap Broom and dustpan
Cleaning chemicals or products Floor Wax
Spray bottles Scrub brushes or scouring pads
Per Use/Per Item Manufactured-Supplies
Item Unit Units Needed Monthly Annual
Price Per Month Cost Cost
1 Pine 0 Disinfectant $ 4.80 0.1666 $ 0.801!$'t�:ai>6irA9!60>
2 Cream Cleanser $ 2.91 0.1666 ^$ .I- 0481'$°:uui ':;15!82[
3Glass Cleaner $ 6.29 0.1666 :$'.:.:;-:-'a1i051 I$A?d 'IA12!57i
4 Heavy Duty Cleanser $ 4.80 0.1666 ;$V: !.t 2,,10!801 1$2'kzisrr"A9:60a
8 24 oz Bottle&trigger $ 2.27 0.1666 t$J„ra{;; 0!38➢l$1exf9°.54;'
9Acrylic Bowl Mops $ 1.71 0.5000 ;$S'i;iiNi-10!8611$E'?:"r?;;t1026i
10 Scrapper W/blades $ 6.51 0.1666 i$--A," V081 I$e4;' `A3A1ir
11 !OZ Pumps $ 2.31 0.1666 i:a,AVW38C 1$"-"V'Su4!62➢
12 Paper Filter $ 21.10 0.3332 $ x.�..6'i.'t7!031 I$?£e!stdir84}3Z:
13 Std Loop end Mop $ 5.65 0.3332 !$s -;�tlf881 1$15 :ei622!59L
14 24"Dust mop $ 4.26 0.1666 ;$fl;:/ iYO}7.11
15 Doodlebug BN Pads $ 1.18 0.1666 $ni'yi0`20➢!$ir`; �i;32E36r
16 Duster-expandable $ 5.75 0.1666 t$tc.c =40!96➢1$'!* hL�dld°.SOi.
17 Spot Away $ 2.74 0.3332 '$rir.-i::-%- 0.911 1$�---;'00196:
18 Cleaning Pads $ 4.70 0.1886 $ -^ 0.'7W l$zn: .::9:406.
19 Wax Mop $ 6.80 0.1666 J031 l$%' ',13:59 i
21
25 $!
4 1$1-11' : t-:.>...
27 $ x I$➢ eY.
29
31
33
35
391 1
401 1
Total 11 19.4411$ ''; 233:29:
Areas in green are c!rmula'driven _
Monthly Cost= Monthly cost is computed by multiplying the total unit cost by the units needed per month.
Annual Cost=Annual cost is computed by monthly cost times 12 months.
i
DAS Form#12 J
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♦ OVERHEAD
Overhead casts Dragon Department ofjectCotra SaMest
Project Gosling WoMaM1aN
Pathway Enbrorls City of ASNaM The Grove 2011-2012
There are mayty tll�drert ways organizations allocate overhead internally(e.g.,Percent of total costs,dollar figure sum,as a percent of direct labor,etc).
In the space providetl below,Indicate how your organization allocates overhead to this particular contract,what Items go Into your overhead,and what that
overhead amount Is(whether as a percent or exact amount)
FILL IN ONLY ONE OF THE THREE METHODS DETAILED BELOW!
Percent of Total Cost Method:
Far every dollar spent pro dutliq a final product.or providing a service,a cerMln percentage of tint dolor Is
1. Enter Overhead Base Percent of Total Costs me load for overhead.To calculate Me overlwad parcenmpe,it is best to have flnandal records for your
20.pp.A cgencatbn Mat go back a yes,or more.Add together the expendhaes Mal make up Me overhead cost(see
_sairsetbebw).Now add Vis figrrem Va Rex matodab.DlM lobar and DelWeryfara m181 cost Divides
eafigureforovermadbythefgurebrmmicosb.Then Wlsaper mairepres overhe ma
percentage of the total cost. If finermal records are rat available estmam Me overhead expenses as best you
OR can,esamate other costs as best you can,and use Inn same formula m get a percentage.
2. Enter Allocated Overhead as a Dollar-Fig ore Sum r� Dollar-Figure Sum Method:
1 ' You can enter pM dollar amount you we opposing to overhead In Me box if)vu&e confident Wt you can
allocate overhead Items to this particular project.You can use the Wonsheel as a mot(If needed)
OR m identify your costs.
a.Overhead as a Percent of Total Direct tabor Hours. Percent of Total Direct Labor Method:
To Identify ovemead costs,you need Me findumbal become for your orgaNZatmn or division for the past your.Input al the
costs of Me emte entity as reaped below.urns items which s,e rot detailed below should he Input Into the calls marked
'other:please Include a desotiffli What you are tying m Mia mire b a percentage,therefore,des not gmss so the
expanses for 1.01mi ,or to conform to Me carer year budget Next,Input Into Me cell for Me real direct labor aura paid
out by your entire organlzotlon for Me some period.These figures should be bound on Me year end Wymll report.Do rot
Induce home which can be daunted as management or adminfives ve wsb,flncludrg these costs Into the cl ect labor
houb mtal wig depate the sound ocide I The wohshaetash comput,Me overhhWd as a pce then cost by chrome the food
roMetl labor hours for the contact lMa the tope projected labor hours for to tom0nd War.
Total Annual DIM tabor Hours
Input Total from Worksheet on Set.
Ovehead per labor hour
Time required 0 complete coreM
Total Assigned Ovemoad 5
Worksheet WORK AREA:
Total Annual Operations Use the area below to show how you arrived at the final figure
INDIRELTCOSTS offi;AfIZ,TIONI DEPARTMENTAL that you show as your total Overhead
Management Salaries
Management Payroll T.Expense
Management Mad W I Imu2nce
Mmags Tai Peekm Plan Expanse
Sales 8 Adminlstalve aside,
Sales 8 Adommstrefive Payroll Trot Expense
Salo 8 Administrative MMCaI Insurance
Sales 8 AdmlYSbative Pension Plan Expense
Office Rent
Advertising and Public Education
Background ldraga checks 8 DdnaAsb
Profning It lokttolnbg/Audit Fees
Insurance
eWorker Safely
Telephone
Telephone
pe
Propert
y srpmes
esF
e
Dues Subscriptions
Deprec laorwfice upg
Depreda t Ceequtipmeut
Repais 8 Mcemb a
Clece arat Ma intenance
Office Equipment
Rental
Office Postage Is F ei
Refuse 6 Freight
Rehab
BadDbt Expose
Bad Debt
Omer.• - - i
Otlxr.
Omer:'
Omer.'
TOTAL INDIRECT COSTS S
w FCbevn&9(rMlbt I t.Me
fi�.s.aemmm® dsbfic
Total a
I
DAS Form a12 J
Revision 111-09 Page 5 Overhead Computation Sheet
vGU V er y a rceser ve uregon uepartmenr or Aamimsrraave services
Pathway Enterprises, Inc. Project Costing Worksheet
City of Ashland The Grove 2011-2012
This category covers any costs associated with delivering your product or service to the buyer.A service
contract,for example,will likely include the costs associated with getting the individuals who will perform
the service 0 the place where the service will be performed. Gas, oil,vehicle maintenance and repair
are all part of Delivery costs. Most often these costs can be recovered by charging a certain amount per
mile. The State of Oregon reimburses 36 cents per mile for its employees who use their own vehicles on
State business.That's not to say your costs may be less or more.The labor required (the driver and the
workers if they are on the clock), should be captured in Direct Labor. If your costs are greater than the
state allowed cost, please provide a detailed schedule on how you arrived at your cost per mile.
Services Contract
Miles Per Rate Per Daily Services per Annual
Delivery Description Service Mile Cost Year Trans Cost
1 caravan $ $
2 $ $
3 $ :$
4 $ $
Margin
The law allows a"margin held in reserve"This is usually added as a percentage after all other costs
have been calculated.The margin % can vary depending on the product or service being offered and
organizational,contractual and market variables specific to the project. Some research will likely be
required to come up with a percentage that not only allows for inventory and equipment replacement, but
is in alignment with industry standards and fair market value.Any percentage higher than six percent
(6%)will have to be justified to DAS.
Enter as a%of'Total Before Margin" 6.0%
I
I,
DAS Form#12 J
Revision 10-03 Page 6 Trans-Delivery and Margin Sheet