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HomeMy WebLinkAbout1985-55 BPA Conservation Asst Contract Closeout RESOLUTION NO. 85- .5-6- A RESOLUTION OF THE CITY OF ASHLAND, OREGON ACCEPTING A CONTRACT CLOSEOUT AGREEMENT WITH BONNEVILLE POWER ADMINISTRATION FOR CERTAIN ENERGY CONSERVATION ASSISTANCE PROGRAMS. WHEREAS , a final audit of revenues and expenditures has been com- pleted by the Bonneville Power Administration for certain short-term conservation programs undertaken by the City of Ashland; and WHEREAS , the final adjustment due is in the amount of $1,929.00 , which the City accepts . NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Ashland as follows : SECTION '1. The City of Ashland hereby accepts the Contract Closeout greeement for the short-term conservation contract. " (Contract No. DE-MS79-81BP 90791) . -- - SECTION 2. The City agrees to repay the Bonneville Power Administra- tioe sum of $1 ,929 .00 in final settlement of all amounts due. SECTION '3. The City Administrator is hereby authorized and directed to sign tFe contract closeout agreement on behalf of the City. The foregoing resolution was READ and DULY ADOPTED at a regular meet- in of th�e City Council of the City of Ashland on the day of ce�1 , 1985. Nati E. Franklin City Recorder SIGNED and APPROVED this 6 —� day of 1985. Gordon Medaris Mayor I � a Department of Energy C Bonneville Power Administration P.O. Box 3621 rES' Portland, Oregon 97208 - 3621 In reply refer w: K OCT 18 1985 Mr. Brian Almquist, Manager City of Ashland City Hall Ashland, OR 97520 Dear Mr. Almquist: As discussed during the consultation held on May 31 , 1985, my staff has prepared a Contract Closeout Agreement (CCA) for Contract No. DE-MS79- 81BP90791 . Enclosed are two copies of that CCA; both copies should be signed and one signed copy returned to me within 60 days of your receipt of this letter. The person who executes the CCA must be so authorized and an originally signed authorizing resolution or the minutes approving that resolution must accompany the signed agreement. The terms of the CCA require that the City of Ashland repay SPA $1 ,929. There are two payment alternatives available to your utility upon execution of the CCA. The simplest is to return the signed CCA with a check in the amount of the adjustment. This requires the least amount of paperwork and would reduce the likelihood of an error in accounting for the adjustment. The second alternative would be for you to request an adjustment to the first 1418F submitted subsequent to the execution of the CCA. If you wish to accomplish repayment through this alternative, you would do the following: 1 . Submit a letter with that 1418F requesting adjustment; 2. prepare supporting schedules annotated to show that they are revised schedules for the CCA settlement; and 3. account for the adjustment on the 1418F. If you do not agree with the terms and conditions of the CCA and do not intend to execute the document as written, please notify me within 60 days of the receipt of the CCA. That notification should also describe your objections to 2 the CCA and proposed alternative language, if appropriate. Such notice will constitute an appeal to the audit findings and determinations arising out of the consultation which I will consider as the Contracting Officer. Sincerely, w`2 J Steven G. Hickok Contracting Officer 2 Enclosures r CONTRACT CLOSEOUT AGREEMENT City of Ashland, Oregon (Ashland) Contract No. : DE-MS79-81BP90791 (Contract) Conservation Programs: Commercial Conservation Program Residential Weatherization Program Shower Flow Restrictor Program Street and Area Lighting Program Water Heater Wrap Program Under Section 2(f) of the Bonneville Project Act, the Administrator of the Bonneville Power Administration (BPA) has determined that the energy savings obtained from Ashland's implementation of the short-term conservation programs referenced above have been cost-effective. Therefore, any noncompliance with the technical specifications are not cause for financial adjustment and all payments will be considered final upon execution of this Contract Closeout Agreement and completion of the action items described herein. The amount payable to BPA shall be paid within 30 days of the date of execution of this agreement. (A) BPA: (1) Has completed an audit of Ashland's implementation of the subject contract and a net financial adjustment of $10,974 due BPA was recommended by the Auditors. The BPA Contracting Officer' s staff has reviewed the audit findings, met with representatives of Ashland and determined the amount of the financial adjustment is $1 ,929, as summarized in Attachment 1 . (B) Ashland: (1 ) Will repay BPA $1 ,929. APPROVE PIP XROD: 'Iezrer-T. John n Mr. Brian Almquist dministrator Manager Bonneville Po er dministration City of Ashland APPROVED: ATTEST<�� Ti��nn�l-�, , A�Ce�t�� Steven G. Hickok Name, Title Contracting Officer DATE: Bonneville Power Administration WP-K-2621K Attachment 1 CONTRACT CLOSEOUT AGREEMENT City of Ashland, Oregon (Ashland) Contract No. DE-MS79-81BP90791 (Contract) RECOMMENDED FINAL PROGRAM ADJUSTMENT ADJUSTMENT Commercial Conservation -0- -0- Residential Weatherization Program Measures 204 204 Administration -0- -0- Training -0- -0- Advertising -0- -0- Shower Flow Restrictor 121 121 Street and Area Lighting 9,401 356 Water Heater Wrap 1,248 1,248 TOTAL DUE $1,929 Attachment 2 ACTION PLAN REQUIREMENTS City of Ashland, Oregon (Ashland) Contract No. : DE-MS79-81BP90791(Contract) I. Ceiling Installations: None. II. Water Heater Wrap Installations: None. III. House-Tightening Measure Installations: None.