HomeMy WebLinkAbout1981-062 Ltr of Understanding - ODOT Department of Transportation
°OR"T'YE" TRANSPORTATION BUILDING, SALEM, OREGON 97310
September 10, 1981
City of Ashland FNLREPLY REFER TO
City Hall
Ashland, OR 97520 AGR
Attention: Nan E. Franklin
City Recorder
Gentlemen:
Attached for your records is a fully executed
copy of a Letter of Understanding for a pavement marking
project in your city.
We have retained a fully executed copy of this
agreement for the Transportation Commission' s files.
ncerely, /
. oYhr S Evv
Robert W. Go en
COMMISSION S VICES
fkn
Att.
4.
731-0146
Approved: L. E. George
MCH:pf
7/8/81
Misc. Contracts & Agreements
No. 7524
LETTER OF UNDERSTANDING
BETWEEN THE STATE OF OREGON, acting by and through its Department of
Transportation, Highway Division, hereinafter referred to as "State" ; and
the CITY OF ASHLAND, a municipal corporation of the State of Oregon, acting
by and through its designated City Officials, hereinafter referred to as
"City
"State and City plan and propose to install thermoplastic pavement
markings on various city streets, hereinafter referred to as "project".
Said project shall be financed with federal aid funds made available through
the Title II , Pavement Marking Demonstration Program. Installation of said
pavement markings shall be subject to the following stipulations" .
STATE SHALL
1 . Prepare the contract documents , advertise for bids, award all con-
tracts , and furnish all construction engineering, material testing, technical
inspection and resident engineer services for administration of the contract.
2. Arrange conferences with City during the construction phase of the
project to review the work in progress and assure conformance with the City
project request. As a minimum, a pre-construction conference shall be arranged
prior to proceeding with the contract work with representatives of State, City
and the Contractor in attendance. State shall submit final plans and estimates
for City review and approval prior to advertisement for contract bid proposals .
3. In the first instance, pay all costs of the project, submit all claims
for federal aid participation to the Federal Highway Administration in the
normal manner, compile accurate cost accounting records and, when the actual
total cost of the project has been computed, furnish City with an itemized
statement of said costs.
CITY SHALL
1 . Upon award of a contract, assign a liaison person to assure that
construction of the project is in conformance with City requirements and
standards . The liaison person shall act as the coordinator between State
and the various interested City Departments during the construction phase of
the project.
2. Provide State with a "before and after" evaluation of the effective-
ness of the markings no later than two years from the date the project is
completed.
3. Contribute 100 percent of the difference between the actual total
cost of the project and the amount contributed toward the cost of the pro-
ject by the Federal Highway Administration. It is anticipated that federal
aid participation will be 100 percent of all eligible reimbursable costs .
Nonparticipation occurs when Federal rules and regulations exclude an item
or the available Federal funds have been depleted.
4. Adopt a resolution authorizing its designated City Officials to
enter into and execute this agreement, and the same shall be attached hereto
and become a part hereof.
IN WITNESS WHEREOF, the parties hereto have set their hands and affixed
their seals as of the day and year hereinafter written. City has acted in
this matter pursuant to Resolution No. k_ /—5,�S adopted by its City
Council on the U /o t day of �. r' a 1981 .
0 �\
This project was approved by the State Highway Engineer on June 3, 1981
under delegated authority from the Oregon Transportation Commission.
The Oregon Transportation Commission, by a duly adopted delegation order,
authorized the State Highway Engineer to sign this agreement for and on behalf
of the Commission. Said authority is set forth in the Minutes of the Oregon
Transportation Commission.
APPROVAL RECOMM END STATE OF OREGON, by and through
its Department of Transportation,
Highway,Division.r
Regis Eng veer �`J✓^'(/, � '
'State Highway Engineer
Date
CITY OF ASHLAND, by and through
its designated City Officials
Mayor
BY
City Recorder
-2-
RESOLUTION NO. 81- 2 1i~
A RESOLUTION OF THE CITY OF ASHLAND APPROVING
LETTER OF UNDERSTANDING FOR INSTALLATION OF
THERMOPLASTIC MARKINGS AT RAILROAD CROSSINGS.
WHEREAS , the City and State plan and propose to install thermo-
plastic pavement markings on various city streets ; and
WHEREAS , Federal funds are available to pay 100% of eligible project
costs .
NOW THEREFORE , BE IT 'RESOLVED by the Mayor and City Council as follows :
SECTION 1 . Letter of Understanding No . 7524 is hereby approved and
accepteccy the City of Ashland .
SECTION 2 . The Mayor and City Recorder are hereby authorized and
directe to sign the agreement on behalf of the City.
The foregoing Resolution was READ and DULY ADOPTED at a regular meeting
of the City Council of the City of Ashland on the 21st day of July, 1981 .
Nan E. FranKlin
City Recorder
SIGNED and APPROVED this ,-'�<'�day of July 1981 .
L. Gordon Pie�darcs
Mayor