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Home My WebLink About2011-192 CONT Chg Order #1 - Straus & Seibert Architects J CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO.; 1 PROJECT: AArchitectural Services-Police Station DATE:, 07/18/11 LOCATION: ;Ashland OR. PROJECT NO.: 2010-20 CONTRACTOR: !Straus&Seibert You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer. Item No. Description Quantity Unit Price Amount Item#1 Additional Study Effort-Architectural 1 $10,200 $ 10,200.00 Item#2 $ ' Item#3 $ Item#4 $ Item#5 $ Total this Change Order i $ 16,200.00 Previous Change Order $ _ Original Contract Total $ 94 020.00 Revised Contract Total $ 104,220.00 PERCENT CHANGE OF ORIGINAL CONTRACT 9.8% The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to the contract and all provisions of the contract will apprI . Recommended By: 1 \ '71 z.(2-I t oject Ma er Date Approved By: Po ice C ' f Date Accepted By: ?-19 — 20�� Straus Z Se-iberV I Date 1175 E.Main St. Medford OR. 97501 ENGINEERING Tel:541488-5347 20E.Me OShell rex:6414855-29DO Ashlavd.Oregon 97520 TfY:804733-2900 wwwashhvdor.m C.\Doc=mm wdSetlivp\di=eSSSARCmTECrSLLaral Sevivp\T.p.r Iv.t Fd.W..t.i.Outlook\T6SAG49N\Ch ge Oft 10.201nx1sx EXHIBIT E COST OF SERVICES PHASE 1,PRE-DESIGN AND SCHEMATIC DESIGN Architectural Design Services-Police Department 2.2.6 REP No.2010-20• April 21,2011 I I %nrH � Work Plan Task Architects i Production Staff Task Total { ! I Rate Hours S 121al� Rate Hours Sub Total+ -----°---'-----'----'-- --------------------------------- I 1 Kick Off 100 6 600 I 70 4 280 1 880 2 Data Gathering/Scope 100 16 1600 j 70 32 2240 ! 3C40 3 jPre-App Meeting 100 3 300 ! 70 4 280 j 580 4 iProgramming ! 100 36 3600 70 32 2240 ! 5840 5 iProg.Approvals ) 100 2 200 I 70 2 140 340 6:: �. :100 '30 3000 '70 . •:A4 3080 1 r,6080` 7 lPresentSchematic 100 2 200 70 2 140 340 8.J !Develop#1 Scbeme ,100 16 1600 70 32 2240 I 3840 9 �Cost Budget •100 ,`'8 800 . 70 24 1680 I• 2480 10 !Approvals 100 2 200 70 1 70 i 270 11 !Report/Presingtation 100 6 600 I 70 16 1120 I 1720 TOTAL 145 12700 205 13510 26,210 - Programming 9680 Schematic Design;: 9920. Cost Budget::• 2480 Planning Approvals,etc. 4130 Total 26210 PHASE 2 SERVICES, DESIGN DEVELOPMENT Prepare documents illistrating the current and future building designs using 20,959 the#1 Schematic Design. Provide updated Cost Budgets. Include Site Plan showing parking layout and other site amenities. PHASE 3 SERVICES,CONSTRUCTION DOCUMENTATION Prepare detailed construction documents(drawings and specifications). 46,851 3 Provide final Cost Budget to used for bidding. Assist the City in the preparation of bidding forms and obtain required City Planning and Building approvals. ' OWNER ❑ CHANGE IN SERVICE MANAGER ❑ Between Owner and Architect ARCHITECT ❑ PROJECT: Ashland Police Relocation CHANGE IN SERVICE NO: 01 20 E. Main Street DATE: 6/30/11 Ashland,OR 97520 TO PROJECT MANAGER: Scoff Fleury/Terry Holdemess ARCHITECT'S PROJECT NO: 354 20 E. Main Street AGREEMENT DATE: 6/08/11 Ashland, OR 97520 AGREEMENT FOR: The Grove Police Relocation The Agreement is amended as follows: Code PDA i 1. DLR Program Study, Marquess&Associates Structural&Mech/Elec, S&S Coordination......$10,200.00 TOTAL INCREASE.............$10,200.00 Not valid until signed by the Owner and Architect. The original Agreement Amount was..............................................................................................$26,210.00 Net change by previously authorized Change in Service.................................................................$ 0 The Agreement Amount prior to this Change in Service was..............:............................................$26,210.00 The Agreement Amount will be increased by this Change in Service in the amount of......................$ 10,200.00 The new Agreement Amount including this Change in Service will be..............................................$36,410.00 The Agreement Time will be(increased)(unchanged)by.........................................................(0)days. The date of Project Completion as of the date of this Change in Service therefore is unchanged. ARCHITECT: PROJECT MANAGER: OWNER: Straus&Seibert Architects, LLP Scott Fleury City of Ashland Address: Address: Address: 1175 E. Ma' Site 2E 20 E. Main Street 20 E.Main Street Medford, R 7504 Ashland,OR 97520 Ashland,OR 97520 BY BY By: Date, � �/ Date: Date: CHANGE IN SERVICE CODE(Phase of Work—Charge In Service)(A(-)q 7. Changes In the Initial Information. Phases of Work S. Services provided beyond the limits of: PD -Pre Design a.Up to one(1)review of each Shop Drawing,Product Data SO -Schematic Design gem,sample and similar submittal of the Contractor. DD—Design Development b.Up to one(1)visit per week to the she by the Architect over CD—Construction Documents the duration of the Project during construction, B -Bidding c.Up to one(1)inspection for any potion of the Work to CA—Construction Administration determine whether such potion of the Work is substantially CO—Close-cut Phase f Commissioning complete in accordance with the requirements of the Chance In Service Contract Documents. 1. Changes in instructions or approvals given by the Owner that necessitate d.Up to one(1)Inspection for any portion of the Work revisions of Service. to determine final completion. 2. Emctm ni w revlslom of codes,laws m mgulehom oreMcial 9.Change Orders and Construction Change Directives requiring evaluation interpretations vfibh necessitate changes to previously prepared of proposals,Including the preparation or revision of Instruments of Service. Instruments of Service. 10.Evaluation of substitutions proposed by the Owner's consultants or 3. Declslom of the Owner rut rendered in a timely manner. contractors and making subsequent revisions to Instruments of Service 4. Significant change In the Project Including,but not limited to,size,quality, resulting there from. complexity.Owner's schedule or budget or procurement method. 11.Preparation of design and documentation for alternate bid or proposal 5. Failure of performance an the pad of the Owner or the Omer's requests proposed by the Owner. consultants or contractors. 12.Contract Administration Services provided 60 days after the date of S. Preparation for and attendance at a public hearing,a dispute resolution Substantial Completion of the Work. proceeding or a legal proceeding except where the Architect Is party thereto. 13.Other Change In Service hems. J:0354 Ashland Police Dept.The Grove\Admin\CHANGE IN SERVICE.01 Aocz CITY RECORDER Page 1 / 1 �. CITY OF ASHLAND DATE PO NUMBER:_:- 20 E MAIN ST. 7/1/2011 10196 ASHLAND, OR 97520 (541)488-5300 VENDOR: 016096 SHIP TO: Ashland Public Works STRAUS & SEIBERT ARCHITECTS (541)488-5587 1175 E. MAIN STREET SUITE 2E 51 WINBURN WAY MEDFORD, OR 97504 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net Dept.: Req.Del.Date: contact: Terry Holderness Special Inst: Confirming? NO D'escri tibri' - - 'UnItIP.Hce IEA0k'rrf8 z THIS IS A REVISED PURCHASE ORDER PHASE 1 -Architectural Design Services 26,210.00 Police Department Grove Remodel Contract for Personal Services Beginning date: 05/25/2011 Completion date: 11/25/2011 Insurance required/On file PHASE 2 -Architectural Design Services 20,959:00. Police Department Grove Remodel PHASE 3 -Architectural Design Services 46,851.00 Police Department Grove Remodel Processed change order 08/16/2011 10,200.00 Change Order#1 -Additional Study effort within project scope for Phase 1 I I I I SUBTOTAL 104 220.00 BILL TO:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 104,220.00 ASHLAND, OR 97520 Account Num-e-f .?1.4 r ;��P,ro ectjNumtier ' ,�,. " '.' ` �� --j ^•- •^-z e "k",',kr'.�1'AmOUK0-1_„�# AccountjNumber ProJect'{Num`ber -?�.g;;�yg?$+Qmount E 110.06.09.00.70420 E 201020.100 104 220.00 Aut ized SignatuW VENDOR COPY CITY OF ASHLAND A request for a Purchase Order REQUISITION FORM Date of Request: 7/15/2011 THIS IS A REQUEST FOR A: Required Date of Delivery/Service: ASAP [X I Change Order(existing PO# ) tot Roo Vendor Name: Straus&Seibert Address: 1175 E. Main St City, State, Zip MEDFORD OR 97501 Phone: Project Title: Architectural Services Project Number: 10-20 Services Only Solicitation Process: [ i Exempt [ 1 3 Written Quotes(copies attached) [ I Sole Source [ ] Invitation to Bid(copies on file) [-]'Lesss than,$5000=1XI-Request for-Proposal'— (copies on file) Description Total Cost Original contract-3 phases-approved by the City Council phase 1 $ 28,2 0.0.0 phase 2 $ 20,959.00 phase 3 $ ass5�.o0 change order#1-for phase 1 additional study effort within project scope $ 10120o.oD I I I lll$ 1D 412 2 0!0 0111 REVISED CONTRACT Account Number 110.06.09.00.704200 'Please attach the Original sgnedcontrect and Insurance Certificates. Account Number i Employee Signature: Supervisor/Dept.Head Signature: , I NOTE: By signing this req iy tha the bove request meets with Ctly otAshland Solicitiaffon Process requirements and can be provided when necessary. G:Pubwiks%Eng110-20 requisition form change order 1 Updated on:7115x02