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Home My WebLink About2011-206 Contract Addendum - Pacific Powder Coating ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000 Addendum made this 17th day of August , 2011, between the City of Ashland ("City") and Pacific Powder Coating ("Contractor"). Recitals: A. On March 18, 2011, City and Contractor entered into a "City of Ashland Contract for Goods and Services Less than $25,000" (further referred to in this addendum as 'the agreement'). B. The parties desire to amend the agreement to extend the date of completion and increase the compensation to be paid to Contractor. City and Consultant agree to amend the agreement in the following manner: 1. The date for completion is being extended to June 30, 2012. 2. The scope of services is being modified to add additional poles at a cost not to exceed an additional $10,000. 3. Except as modified above the terms of the agreement shall remain in full force and effect. / CONT CTOR: CITY OF ASHLAND: l B BY n Depart�nent HefiV Its C��YtA.fa, Date/Ze t DATE Purchase Order# g Acct. No.: /,,/� g 9 �� (For City purposes only) 11-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR GOODS AND SERVICES / �. CITY o7f�r TCITY REORDER 1 Page 1 ASHLAND DATE PO'NUMBER: 20 E MAIN ST. 7/1/2011 10092 ASHLAND, OR 97520 (541)488-5300 VENDOR: 015941 SHIP TO: Ashland Electric Department PACIFIC POWDER COATING (541)488-5354 PO BOX 2370 90 N MOUNTAIN WHITE CITY, OR 97503 ASHLAND, OR 97520 POB Point: Req.No.: Terms: Net Dept: Req.Del.Date: contact: Dave Tygerson Special Inst: Confirming? No quaak ::Unit- � � - Description' � '�� .:� - - �Unit'Price� - "'at.Price THIS IS A REVISED PURCHASE ORDER 40.00 Each Powder Coat Steel Light Poles 300.00 12,000.00 If needed, additional cost for 1,000.00 necessary repairs. May request single hole be drilled, one per pole as needed. Contract for Goods & Services Beginning date: March 21, 2011 Completion date: September 30, 2011 i Insurance required/On file Processed change order 08/17/2011 10,000.00 Per attached contract amendment extending the completion date to June 30, 2012 and increasing the i compensation "not to exceed $10,000". Contract amendment approved by Council 08/16/2011 I SUBTOTAL 23 000.00 BILL TO:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 23,000.00 ASHLAND, OR 97520 :-Account Numtier. � � �"project Numtiei ': ''��c ' AmouriE Account,Number Pro ecNNumber, Amount' E 110.99.00.00.604100 E 000236.999 23 000.00 thorized ignature VENDOR COPY FORM #1 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ,�S H LAN D Request for a Change Order Name of Supplier 1 Contractor I Consultant 7 /J � , Total+amount of th�i�sy,,�4 u e�� ✓C._A coritracttamendment Purchase Order Number: Title 1 Description: 53" Per attached contract amendment Contact Amendment Original contract amount $ d "fl- 100 %of original contract Total amount of rep vious contract amendments c � %of original contract Amount of this contract amendment _ e, 0:�; B 77 %of original contract TOTAL AMOUNT OF CONTRACT $ 6"" • /77 %of original contract i In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special j Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract c)The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract. I Contract amendment is within the scope of procurement: YES � NO` (If"NO",Council approval is required) Sourcing Method: j SMALL PROCUREMENT-Less than$5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑Total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50.090 amendments<_$6,000. YES 1 NO ❑ Total amount of cumulative amendments ❑Total amount of original contract and cumulative ❑If'NO".amount exceeding authority requires <_25%of original contract amount or$250,000 amendments s $100K for Goods&Services or Council approval.Attach copy of Council whichever is less.YES 1 NO s$75K for Personal Services. YES 1 NO Communication. ❑If"NO",amount exceeding authority requires ❑ If"NO',amount exceeding authority requires ❑ Exempt—Reason: Council approval.Attach copy of Council Council approval.Attach copy of Council Communication. Communication. ❑ Exempt—Reason: ❑ Exempt—Reason: INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods&Services-$5,000 to$100,000 ❑ Total amount of cumulative amendments ❑ Written Findings:Document the nature of the Personal Services -$5.000 to$75.000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ Total amount of cumulative amendment whichever is less.YES 1 NO requiring the contract amendment 5 25%of original contract amount.YES 0" ❑ If"NO',amount exceeding authority requires ❑ Obtain direction and written approval from City amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council j Communication, Cg Exempt—Reason: Communication [3 Exempt—Reason: ' - ''— `� '❑ Exem t—Reason: SPECIAL PROCUREMENT e 6-- 16 —// INTERGOVERNMENTAL AGREEMENT ❑Total amount of original contract and cumulative amendments are ❑Original contract approved by City Council. YES I NO within the amount and terms initially approved by Council as a Special Provide dale approved by City Council: (Date) Procurement. YES I NO ' If'NO",Council approval is required.Attach copy of Council Communication. ❑ If'NO",amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number �� _co_o _e?_*4 ountNumber___-__-__- - `Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature::2QQj2ff,6 Department Head Signature: Ulu v Funds appropriated for current fiscal year: fF / NO Finance Director a Date Comments: Form#10-Contract Amendment Approval Request Form,Request for a Change Order, Page 1 of 1,8/25/2011