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Home My WebLink About2011-221 Jt Funding Agrmt - US Geological Survey �PQS�ENT OF FN�y United States Department of the Interior H 's U.S. GEOLOGICAL SURVEY Oregon Water Science Center 2130 SW 5th Avenue Portland, OR 97201 (503) 251-3220 • Fax: (503) 251-3470 http://or.water.usgs.govl August 4, 2011 Mr. Mike Faught, Director of Public Works City of Ashland 20 East Main Ashland, Oregon 97520 Dear Mr. Faught: This letter concerns our continuing cooperative data collection program for Federal fiscal year 2012 (October 1; 2011 to September 30, 2012). Total costs to continue the program for Federal fiscal year 2012 will be$53,100. The City of Ashland's share is $26,550. The U.S. Geological Survey will provide $26,550 of Federal Matching Funds to support this work. Summary of the FY 2012 costs associated with this program is as follows: Station City of Federal Number Station Name Ashland Matching Total 14353000 West Fork Ashland Creek nr Ashland, $8,850 $8,850 $17,700 OR 14353500 East Fork Ashland Creek nr Ashland, 8,850 8,850 17,700 OR 14354200 Bear Creek blw Ashland Creek nr 8,850 8,850 17,700 Ashland, OR Total $26,550 $26,550 $53,100 Attached are two original copies of a Joint Funding Agreement(JFA) to confirm our negotiations to continue this data collection program. Please sign both originals; return one signed original in the enclosed self-addressed envelope and retain the other original for your records. We highly recommend entering into a 4-year agreement for this program. By doing so we could avoid the annual administrative burden, allow you to budget further into the future, and lock into an agreed price structure. This would also help us increase our efficiency, thereby minimizing our administrative costs. If you are interested in a multi-year agreement,please let us know and we will send you a JFA ranging from 2 to 4 years. Multi-year agreements can be amended as needed to meet changes in program needs and/or funding levels. Below are the total costs for this program projected out to 2015: Federal City of USGS Total Fiscal Year Ashland Federal Match Cost 2012 26,550 26,550 $53,100 2013 27,900 27,900 $55,800 2014 29,340 29,340 $58,686 2015 30,870 30,870 $61,740 Total $114,660 $114,660 In order to continue providing data and/or investigations for your agency, we will need to have the enclosed JFA signed and received in this office no later than September 30, 2011. Funds are not required at this time; a signed agreement is not a bill, only an agreement to pay for the work that will be done. The Water Resources Cooperative Program operates under the authority of statute 43 USC 50 which allows us to perform this work. The Oregon Water Science Center DUNS number is 137883463. Billing will be by DI-1040 on a quarterly basis with the final bill in September 2012. Work performed with funds from this agreement will be conducted on a fixed-price basis. The results of all work under this agreement will be available for publication by the U.S. Geological Survey. We look forward to continuing our successful relationship during the upcoming year. If you have any questions concerning this letter or the data program in general, please feel free to contact Tom Herrett at(503) 251-3239. Sincerely, / James D. Crammond Center Director Enclosures - 2 JFA's w/return envelope cc: Dar Crammond Imelda Jaklitsch Marc Stewart Steve Winkler Tom Herrett Page 1 of 2 Page 1 of 2 Form 9-1366 U.S. Department of the Interior customs'11: 6000060240 (Oct. 2005] U.S. Geological Survey Agreement#: Joint Funding Agreement project#: TIN#: 93-6002117 Fixed Cost r Yes r No Agreement FOR OREGON WATER SCIENCE CENTER THIS AGREEMENT is entered into as of the list day of October, 2011, by the U.S. GEOLOGICAL SURVEY, UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the CITY OF ASHLAND, party of the second part. 1. The parties hereto agree that subject to availability of appropriations and in accordance with their respective authorities there shall be maintained in cooperation a water resources data collection program on the Ashland Creek and Bear Creek, Ashland, Oregon, herein called the program. The USGS legal authority is 43 USC 36C; 43 USC 50;and 43 USC 50b. 2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical , work directly related to this program. 2(b) includes In-Kind Services in the amount of$0. by the party of the first part during the period (a) $26,550 October 1,2011 to September 30, 2012 by the party of the second part during the period (b) $26,550 October 1, 2011 to September 30, 2012 (c) Additional or reduced amounts by each party during the above period or succeeding periods as may be determined by mutual agreement and set forth in an exchange of letters between the parties. (d) The performance period may be changed by mutual agreement and set forth in an exchange of letters between the parties. 3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively governing each party. 4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review by an authorized representative of the party of the first part. 5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or their authorized representatives. The methods employed in the field and office shall be those adopted by the party of the first part to insure the required standards of accuracy subject to modification by mutual agreement. 6. During the course of this program, all field and analytical work of either parry pertaining to this program shall be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner, either party may terminate this agreement upon 60 days written notice to the other party. 7. The original records resulting from this program will be deposited in the office of origin of those records. Upon request, copies of the original records will be provided to the office of the other parry. https:Hgscodena0l.cr.usgs.gov/Webforms/9-1366R.nsf/c2b886045l70c623852571330054c... 8/4/2011 Page 2 of 2 Page 2 of 2 Form 9-1366 U.S. Department of the Interior customers: 6000000240 continued U.S.Geological Survey Agreements: Joint Funding Agreement Project s: j TIN B: 93-6002117 ' 8. The maps, records, or reports resulting from this program shall be made available to the public as promptly as possible.The maps, records, or reports normally will be published by the party of the first part. However, the party of the second part reserves the right to publish the results of this program and, if already published by the party of the first part shall, upon request, be furnished by the party of the first part, at costs, impressions suitable for purposes of reproduction similar to that for which the original copy was prepared. The maps, records, or reports published by either parry shall contain a statement of the cooperative relations between the.parties. 9. USGS will issue billings utilizing Department of the Interior,Bill for Collection (form Dki040). Billing documents are to be rendered quarterly. Payments of bills are due within 60 days after the billing date. If not paid by the due date, interest will be charged at the current Treasury rate for each 30 day period, or portion thereof,that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File B-212222,August 23, 1983). U.S. Geological Survey City Of Ashland United States Department of the Interior USGS Point of Contact Customer Point of Contact Name: Thomas A. Herren Name: Mike Faught Address: USGS OWSC Address: City Of Ashland 2130 SW 5TH Avenue 20 East Main Portland, Oregon 97201 Ashland, Oregon 97520 Telephone: 503-251-3239 Telephone: 541-522-2411 Email: herrelt®usgs.gov Email: faughtm®ashland.or.us Signatures Signatures BY— Dat a L / '� By Date Nast James D.Crammond Name: Mik! fa Title: Center Director Title: �irrt#ar� M1-('\/tl0rk.5 By Date B "GG DateAV/Z/// Name: Na Title: Title: C;}„J Mminlstlnfror- By Date By Date Name: Name: Title: Title: hops://gscodena0l.cr.usgs.gov/Webforms/9-1366R.nsf/c2b886045170c623852571330054c... 8/4/2011 j CITY RECORDER Page 1 /1 JW OF � HL 7 ,S H L O F D DATE PO NUMBER _ ,_ 20 E MAIN ST. 9/8/2011 1 10442 ASHLAND, OR 97520 (541)488-5300 VENDOR: 001991 SNIP TO: Ashland Public Works UNITED STATES DOI, US GEOLOGICAL SURVEY (541)488-5587 PO BOX 71362 51 WINBURN WAY PHILADELPHIA, PA 19176-1362 ASHLAND, OR 97520 FOB Point: - Req.No.: Terms: Net Dept.: Req.Del.Date: contact: Michael Faught Special Inst: Confirming? NO ,, .. iQuanti ,:' unit _ �_ ". `. �_r_'} ' Descri tiod .. ._. .. _. . . .;-_Unit Price' Ezt:Price US Geological Survey joint funding 26,550.00 agreement, payment due on the gauginq stations on the West Fork of Ashland Creek and the East Fork of Ashland Creek. Account 670 08 15 00 604100$17,700- Bear Creek below Ashland Creek 675 08 00$8,850.00 SUBTOTAL 26 550.00 BILL TO:Account Payable - TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 26,550.00 ASHLAND, OR 97520 _. „Account�Number ,_ „;ProJebt Numtier_.. ` „Arriounti,'. " :A"" 'count Number a ir'i 0roject Number .Amount E 670.08.15.00.60410 17 700.00 E 670.08.19.00.60570 8,850.00 Authorized Signature VENDOR COPY FORM #3 CITY OF A request for a Purchase Order ASHLAND REQUISITION Dateofrequest: PtEd- Vendor Required date for delivery:Name not I ISIS Z n Address,City,State,Zip Box 70934 Contact Name&Telephone Number Charlotte, NC 28272-0934 Fax Number SOLICITATION PROCESS M Exempt from Competitive Bidding ❑ Emergency ❑ Written Findings(Form attached) ❑ Invitation to Bid (Copies on file) ❑ Written findings attached ❑ Quote or Proposal attached Dale approved by Council: ❑ Quote or Proposal attached ❑ Small Procurement Cooperative Procurement Less than$5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon Note:Total contract amount,including any Date approved by Council: Contract# amendments may not exceed$6,000 ❑ Stale of Washington Intermediate Procurement ❑ Sole Source Contract# GOODS&SERVICES ❑ Written Findings(Form attached) ❑ Other government agency contract $5,000 to$100.000 ❑ Quote or Proposal attached Agency ❑ (3)Written quotes attached Contract# PERSONAL SERVICES ❑ Special Procurement ❑ Intergovernmental Agreement $5.000 to$75.000 ❑ Written Findings(Form attached) Agency ❑ Less than$35,000,by direct appointment ❑ Quote or Proposal attached Contract# ❑ 3 Written proposals attached Date approved by Council: Date approved by Council: Description of SERVICES Total Cost US geological Survey joint funding agreement payment due on the gauging stations on the W Fork of Ashland Creek,the East Fork of Ashland Creek Acct 670.08.15.00.604100 $ 26,550.00 -$17,700.00 /Bear Creek below Ashland Creek Acct 675.08.00-$8,850.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL.COST ❑ Per attached QUOTE $ Project Number______•___ Account Number 670.08.15.00.604100 $17,700.00 Account Number 675.08.19.00.605700 $ 8,850.00 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. By signing this requisition form,I certify that the.information provided above meets the City's public contracting requirements,and the docun ntation can be provided upon request. Employee Signature: �La.1_//?%�� _ Department Head Signature: DCLN L Additional signatures(if applicable): Funds appropriated for current Cscalyear. YES NO hwhM � �-4rl- Finance Director at Comments: G:\pub-wrks\Annual Payments\USGS\2012 USGS Requisition.doc Page 1