HomeMy WebLinkAbout2011-222 Contract - Hardey Engineering & Associate Contract for PERSONAL SERVICES
CITY OF CONSULTANT: Hardey Engineering and Associates, Inc.
ASHLAND CONTACT: James Higday
20 East Main Street
Ashland, Oregon 97520 ADDRESS: PO Box 1625
Telephone: 541/488-6002 Medford, OR 97501
Fax: 541/488-5311 TELEPHONE: 541-772-6880
DATE AGREEMENT PREPARED: 8/25/11 FAX: 541-772-9573
BEGINNING DATE: 9/01/11 COMPLETION DATE: 12/31/1X2
COMPENSATION: Not to exceed $4,900.00
SERVICES TO BE PROVIDED: See attached proposal
ADDITIONAL TERMS:
FINDINGS:
Pursuant to AMC 2.52.040E and AMC 2.52.060, after reasonable inquiry and evaluation, the undersigned Department
Head finds and determines that: (1) the services to be acquired are personal services, (2) the City does not have
adequate personnel nor resources to perform the services; (3)the statement of work represents the department's plan for
utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and
capability sufficient to perform the quality, quantity and type of work requested in the.scope of work within the time and
financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the
compensation negotiated herein is fair and reasonable.
NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as
follows:
i
1. Findings/ Recitations. The findings and recitations set forth above are true and correct and are incorporated herein
by this reference.
2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described
above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance
of such service.
3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel
assigned to the work required under this contract are fully qualified to perform the service to which they will be
assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of
Oregon, are so registered, licensed and bonded.
4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated
above and complete the service by the completion date indicated above.
5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified
above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely
terminated, payments will be made for work completed and accepted to date of termination.
6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall-be the property of
City. Consultant shall have no liability for any claims, suits, actions,judgments, losses, costs, expenses or damages
resulting from City's reuse or misuse of Consultant's work products on other projects or in connection with making
additions to the Project if Consultant is not retained in connection therewith.
7. Statutory Requirements: When applicable ORS 2796.220, 279 B.225, 279B.230, 279B.235, ORS Chapter 244,
ORS 670.600, 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract as though these
provisions were set forth in full herein.
8. Living Wage Requirements: If the amount of this contract is$18,703 or more, Consultant is required to comply with
chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees
performing work under this contract and to any Subcontractor who performs 50% or more of the service work under
this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where
it will be seen by all employees.
9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses,judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Consultant(including but not
limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services
attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations,
actions, costs,judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
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10. Termination:
a. • Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. Citv's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Consultant, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Consultant to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Consultant may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the parry giving notice.
ii. Time is of the essence for Consultant's performance of each and every obligation and duty under
this contract. City by written notice to Consultant of default or breach may at any time terminate
the whole or any part of this contract if Consultant fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed..City shall pay Consultant for work performed prior to
the termination date if such work was performed in accordance with the Contract.
11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City.
Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide
workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to
this contract. Consultant is a subject employer that will comply with ORS 656.017.
12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default
of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF
Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if
consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted
against it an action for insolvency; makes a general assignment for the benefit of creditors, or ceases doing business
on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or
delegate duties under, the Contract.
14. Insurance. Consultant shall at its own expense provide the following insurance:
"a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to
cover damages caused by error, omission or negligent acts related to the professional services to be provided
under this contract.
C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,00 0, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall include contractual liability coverage for the indemnity provided under this contract.
d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage
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including coverage for owned, hired or non-owned vehicles, as applicable.
e. • Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days'written notice from the Consultant or its insurer(s) to
the City.
f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but.only
with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and
non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish
acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of
the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The
Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER,.CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS,
17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further
liability to Consultant.
Certification. Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated by reference.
Consult nt: City of Ashland
BY CONTRACT AWARD AND FINDINGS DETERMINED BY:
Signatur
I G n a By
J X&A r S Department Head
Print Name
1 /J
,- cC G ✓ 71—
Print Name
Title
9A (xw
R- 30 " 11 Date
Date p
Approved as to form by Legal
Dalk
Federal lD# x! 3 -//3/ 78 Account# ,1,,7 9 J /7 e,,P-7 �D
(For City purposes only)
'Completed W9 form must be submitted with contract Purchase Order No.
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EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or(ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or(iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that(a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
(1) I carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
✓ (2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
✓ (4) Labor or services are performed only pursuant to written contracts.
(5) Labor or services are performed for two or more different persons within a period of one
year.
(6) 1 assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
O� 9_ 7- t /
Contractor (Date)
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CITY OF ASHLAND , OREGON
EXHIBIT B
City of Ashland
LIVING
WAGE
per hour effective June 30, 2011
=,. (Increases annually every June 30 by the.
Consumer Price Index)
. - portion of business of their cafeteria plans(including
employer, if the employer has childcare) benefits to the
ten or more employees, and amount of wages received by
has received financial the employee.
assistance for the project or
• For all hours worked under a business from the City of ➢ Note: "Employee"does not
service contract between their Ashland in excess of$18,890. include temporary or part-time
employer and the City of employees hired for less than
Ashland if the contract ➢ If their employer is the City of 1040 hours in any twelve-
exceeds$18,890 or more. Ashland including the Parks month period. For more
and Recreation Department. details on applicability of this
• For all hours worked in a policy, please see Ashland
month if the employee spends ➢ In calculating the living wage, Municipal Code Section
50%or more of the employers may add the value 3.12.020.
employee's time in that month of health care, retirement,
working on a project or 401 K and IRS eligible
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall,
20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland,or.us.
Notice to Employers: This notice must be posted predominantly in areas where it can be seen by-all
employees.
CITY OF
ASHLAND
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Contract.docx Page 5 of 5
® EXHIBIT C a
FCC
;en5aweaRiria_l:.�r_a�ar HARDEY ENGINEERING & ASSOCIATES, INC
P d: N 3,EE R 6 B 2y EdIT2gt1 R ab 99`� 1 .t 19;7.7 d Ck 1 11P y 9 984: :vgEnAt+C CnM;
August 18,2011
Jim Olson
City of Ashland
20 East Main Street
Ashland,Oregon 97520
Subject:Oak street Sewer Project
PROPOSED SCOPE OF WORK:We at Hardey Engineering would like to thank you for the opportunity to submit this
Proposal for Services.The scope of work as we see it at this time is to provide Civil Engineering services for the above
mentioned projects.The work is more specifically as follows.
item 1- Design new 8-inch sanitary sewer line in Oak Street(approximately 600 LF)and prepare civil documents
for construction.
Item 2- Prepare bid documents(spec,bid quantities)and assist City In bidding process for the Oak Street portion
of this project.
Item 3- Design new 9-inch sanitary sewer across Tax Lot 700(pasture)provide City with simple plan and profile
sheet so City forces can construct.
'Item 4-Attend pre-bid conference.
item S—Provide technical assistance during bidding phase.
NOTE: Timing—we can turn plans and specs around In 3 weeks once we receive Notice to Proceed
TOTAL $4,900
The above mentioned work will be performed on a not to exceed basis,estimated to be S4,900 In accordance
with our current billing rates and Standard Contract Provisions which are normally associated with a project of this
nature and does not include any fees for permit applications,filing,etc that may be required by government
agencies as part of the approval of the construction process. If we anticipate our fees to exceed the estimate,we
will notify you with an explanation as to why the excess is anticipated- We will not exceed the budgeted amount
without your prior approval.
F _:
'Se 1.
OL k Street Scw�r Pro'_R
Augut lit,20r.1
If this proposal meets with your approval,please have an authorized representative or owner sign,date and ..
return one copy to this office. By signing,both Hardey Engineering&Associates,and the owner will be bound to
the other party to this agreement and to the partners,successors,executors,administrators and legal
representatives of such other party in respect of all covenants,agreements and obligations of this agreement.
We will proceed with work upon receipt of the signed Contract for Services.
Thank you for the opportunity to submit this Proposal for Services. We are looking forward to the opportunity to
serve you on this project. If you have any questions,please do not hesitate to call.
OWNER/PRESIDENT ACCEPTED
HARDEY ENGINEERING&ASSOCIATES,INC. (Client Name)
By: By:
L/ Authorized Signature
Title: P/'cticptn�7� Title:
Date August 18.2011 Date:
WARRANTY OFAUTHORIZAT'ION-The person signing this authorization,accepting this proposal,warrants he/she has authority as,or on behalf
of,the Client,Owner,Partnership,or Corporation for whom orfarwhose benefit Hardey Engineering&Associates,Inc would rendersentice.
Said person agrees that he/she is personalty liable far all breaches of the agreement and that in any action against him/her for breach of such
warranty,a reasonable attorney's fee shall be included in any judgment rendered.
MM ,-::t:r Aiu $uTi:=cl:�i-G..... ry �. PA'ni7..
HARDEY ENGINEERING&ASSOCIATES, INC.
STANDARD FEE SCHEDULE"A" &STANDARD CONTRACT PROVISIONS
STANDARD FEE SCHEDULE
The compensation of Hardey Engineering&Associates, Inc.for work done on the basis of salary cost times a
factor, plus incurred expenses(which may be referred to as "time and materials" or"standard billing")will be
the sum of all of the items set forth below:
A. PERSONNEL SERVICES
BILLING RATES
Job Category Hourly Billing Rate Job Category Hourly Billing Rate
Principal 125.48 Engineering Technician lll . 77.71-78.30
Former Principal 125.48 Engineering Technician IV 79.96
Division Manager 118.45 Survey Technician 1 52.06-55.10
Project Manager 108.63-108.87 Survey Technician 11 74.67-78.30
Engineer 78.30-98.06 Survey Technician 111 81.49
Inspector II 75.45 Survey Draftsman 79.96
Engineering Technician 11 56.55-72.42 Clerical 42.25-52.15
Overtime premium (overtime hours worked times the difference between overtime and straight-time
pay rates) if the Client's requirements make overtime work necessary.
B. TRAVEL AND TRANSPORTATION EXPENSES
1. Reimbursement for actual travel and subsistence expenses paid to or on behalf of employees
on business connected with the project, plus a service charge of 10%.
2. Federal standard mileage rate per mile for use of vehicles.
3. Eight dollars per hour for use of survey trucks,$25.00 per hour for GPS equipment, $50.00 per
hour for RTK equipment,and $35.00 per hour for survey robotics.
C. OUTSIDE SERVICES
1. Invoice cost of services and expenses charged to Hardey Engineering&Associates, Inc. by out-
side consultants, professionals, or technical firms engaged in connection with the order, plus
15%overhead costs.
D. MISCELLANEOUS EXPENSES
1. The invoice cost of materials,supplies, reproduction work,and other services,including com-
munication expenses, procured by Hardey Engineering &Associates, Inc.from outside sources,
plus a service charge of 10%.All out-of-pocket expenses not included in Items A,B, and C,will.
be included in this category.
1
1 .
'G.IV ILiiENGINEERINOIIf�La:ND}S.URS.EY.IN G� PL�ANN�IVG `�iYI ly6P_EC.T:IaN 1
OP ID:KIY
CERTIFICATE OF LIABILITY INSURANCE DA081 o11
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in Ileu of such endorsement(s).
PRODUCER 541-7735358 Kendall Yeaw
Protectors Insurance, LLC 541-772-190 uc°N;E :541-842-2963 Arc No: 541-772-1906
Pilot Rock Ins Agency LLC (CA)
PO Box 4669 ADDRESS:kendall rotectorsins.com
Medford, OR 97501 PRODUCER .HARDE-1
R.Joe Hubbard cusTomI
INSURER(S)AFFORDING COVERAGE NAIL!
INSURED Hardey Engineering&Assoc Inc INSURERA:SAIF Corporation
PO Box 1625 INSURERS:Maryland Casualty Company
Medford,OR 97501-0124 INSURERC:CNA Continental Casualty Co
INSURER D:
INSURER E
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
AUUL Such
INSR TYPE OF INSURANCE POUCYNUMBER LIMUS
GENERAL LIABILITY EACH OCCURRENCE $ 1,000,00
B X COMMERCIAL GENERAL LIABILITY PAS43371906 05/12/11 05/12/12 PREMISES Ee occurrence $ 1,000,00
DIAIM$ E FX]OCCUR MED EXP(Any one person) $ 10,00
PERSONAL 8 ADV INJURY $ 1,000,00
GENERAL AGGREGATE $ 2,000,00
GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMPIOP AGG $ 2,000,00
X POLICY PRO- LOC $
AUrOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,00
B X ANYAuro PAS43371906 05/12/11 05112112 (Ea accident)
BODILY INJURY(Per person) $
ALL OArED AUTOS BODILY INJURY(Per accident) $
SCHEDULED AUTOS PROPERTY DAMAGE
$
HIREDAUTOS (Per eccitlenp
NOfNLOWNED AUTOS $
$
UMBRELLALIAS OCCUR EACH OCCURRENCE $
EXCESS LIAR CLP.IMSMADE AGGREGATE $
DEDUCTIBLE $
RETENTION
WORKERS OYCOMPENSATION X A
AND EMPLOYERS'LIABILITY
A AWPROPRIETOPIPARTNERiF ECURVE Y� 943247 07/01/11 07/01712 EL.EACH ACCIDENT $ 500,00
OFFICERMIEMBER EXCLUDED? NIA
(Mandatory in NH) EL.DISEASE-EA EMPLOYE $ 501
If yes,tlescnb.urder
DESCRIPTION P TI N W, EL DISEASE-POLICY LIMIT $ 50000
A Professional LA11SUDSUS 0120111 0120112 1,000,00
Liabil ty
DESCRIPTION OF OPERATONS I LOCATIONS I VEHICLES (Attach ACORD 101,Add'Monal Remarks Schedule,If mom space Is required)
assessessall
CITYAS2
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
20 E Main St ACCORDANCE WITH THE POLICY PROVISIONS.
Ashland,OR 97520
AUTHORIIEDREPRESENTATNE
R.Joe Hubbard
O 1988-2009 ACORD CORPORATION. All rights reserved.
ACORD 26(2009109) The ACORD name and logo are registered marks of ACORD
CITY RECORDER Pagel / 1
�. CITY OF
ASHLAND .3 DATE::�.�_.r.:..; . .?? P.O NUMBER,:'.[
20 E MAIN ST. 9/8/2011 1 1 10436
ASHLAND, OR 97520
(541)488-5300
VENDOR: 001718 SHIP TO: Ashland Public Works
HARDEY ENGINEERING &ASSOCIATE, INC (541)488-5587
P O BOX 1625 51 WINBURN WAY
MEDFORD,OR 97501 ASHLAND, OR 97520
FOB Point: Req.No.:
Terms: Net Dept.:
Req.Del.Date: contact: Michael Faught
Special lnst: Confirming? Yes '
i _ ._ . . -
Quauti Unit�..: � : �.. '. .. _'.-�' . Descrr [fori -:� .:: .. . . ,,.�':.�.�' ..., Unit Pnce.. �.:.-_ Ezt.,P.rlce.�-:-.?
Engineering design services for the 4,900.00
Nevada/Oak sewer bypass project
Contract for Personal Services
Beginning date: September 1, 2011
Completion date: December 31, 2012
Insurance required/On file
SUBTOTAL 4 900.00
BILL TO:Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 4,900.00
ASHLAND, OR 97520
_ .a
nAccount Number, ,,,, .P joleot,Number__ . Amount- •°17,Account Number ', -Project!Number
E 675.08.17.00.70410 E 200823.100 4,900.00
Authorized Signature VENDOR COPY
1
CITY OF
ASHLAND
REQUISITION
No. PW FY 2012
Department Public Works Date September 7,2011
Vendor Hardy Engineering Requested Delivery Date
PO Box 1625 Deliver To Jim Olson
Medford,OR 97501 Via
Account No. 675.08.17.00.704100 85%(*Note: please allow approximately two(2)weeks for delivery on items not
15%generally carried in stored,and approximately two(2)months on printing jobs.)
Item No. Quantity Unit Description Use of Purchasing Office Only
Unit Price Total Price PO No.
Engineering design services for the Nevada/Oak
sewer bypass project. $ 4,900.00
for Kari:
BID /RFP/EXEMPT:
Contract Start Date: 9/1/2011
Contract Completion Date: 12/31/2012
Insurance on file: YES NO
Project No: 2008-23
Job No. Unit No. 1 hereby certify that the above items are necessary for the operation
of this department and are budgeted
IQ
Department Head or Autho irad Person
Issued By Date Received By
G:\pub-wrks\eng\08-23 Nevada Sewer Bypass\A_Admin\Hardey Engineering requisition.xls
CITY O F
-jNS H LAN D
PROJECT ACCOUNTING WORKSHEET
PROJECT NUMBER(YEAR)(X) 2006-23
PROJECT TITLE Nevada/Oak Sewer Bypass
PROJECT DESCRIPTION Construct sanitary sewer in Oak Street to bypass the Nevada/Oak Street sewer pump station.
Department Public Works
Project Manager Morgan Wayman
Department Head Mike Faught
BUDGET INFORMATION
Identify fiscal year/potential splits 2011-12
Identify Funding Codes 675.08.17.00.704100
and Funding Code names
DESIGN .100
Engineer Name Hardey Engineering&Assoc
PO Pending
COST $ 4,900.00
Change Orders 1
2
3
4
CONSTRUCTION .120
contractor name Pending
PO Pending
budget estimate
bid/contract total
changes
total
CONSTRUCTION .120
contractor name
PO
budget estimate
bid/contract total
changes
total
PERMIT COSTS(Building Dept) .170 '
budget estimate
final costs
Miscellaneous Casts:
Daily Tidings Advertising
Daily Journal of Commerce
G:Pub-mksteng/dept-admin/engineer/prolect/0 8-23 Hardey Prol Acct WorksheeLZls