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Home My WebLink About2011-226 CONT Addendum - Julie Koler ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES Addendum made this / av of Auaust, 2011, between the City of Ashland ("City") Julie M. Koler("Consultant"). Recitals: A. On February 18, 2011 City and Consultant entered into a "City of Ashland Contract for Personal Services" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to extend the date of completion to September 30, 2011. City and Consultant agree to amend the agreement in the following manner: 1. The date for completion as specified in Paragraph 3 of the agreement is extended to September 30, 2011. 2. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULTANT: CITY OF SHLAND: BY BY Department Head Its Da gl-a—()t DATE Q1 fie Purchase Order# Acct. No.: \\O • U Q ."'Z-1. c)O - u�O—I O O Proems- (For City purposes only) -ot . Gqq 1-CITY OF ASHLAND,CONTRACT ADDENDUM FOR PERSONAL SERVICES Page 1 / 1 �. CITY o F CdTY RECJRCE ASHLAND ='�' `;'r;DATEi.xT` -_: :?',P.O NUMBER xii1pt, 20 E MAIN ST. 7/112011 10154 ASHLAND, OR 97520 (541)488-5300 VENDOR: 015985 SHIP To: Ashland Planning Department KOLER, JULIE M. (541)488-5305 603 33RD AVENUE 51 WINBURN WAY SEATTLE, WA 98122 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net Dept.: Req.Del.Date: Contact: Derek Severson " Special Inst: Confirming? Yes -...,..i. ,r,a_.::. r;_. :�=. ."Descri lion '::-�:. 1r.•:-'. .�:..: ..' ., Und Pnce ,:.�. . ...Ext.P,rice THIS IS A REVISED PURCHASE ORDER Revise and expand Ashland's existinq 2,000.00 Historic District Design Standards per the detailed scope of work attached as Exhibit C to the contract. Not to exceed$2,000 Contract for Personal Services Beginning date: 02/18/2011 Completion date: 08/15/2011 Insurance required/On file Note: See PO 10155, J. Todd Scott Processed change order 09/01/2011 The date of completion is beinq extended to September 30, 2011. SUBTOTAL 2,000.00 BILL TO:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 2,000.00 ASHLAND, OR 97520 w. {` aAccount Number_`` fi RigecCNumtier _ „? Amount ,',_,Ac ount.Number. .;:i"`;Frojec['NumI er '- t Amount' E 110.09.27.00.61070 E 000201.999 2,000.00 AuthoriW Signature VENDORCOPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM �S H LAN D Request for a Change Order Name of Supplier/Contractor/Consultant:JULIE M KOLER -,Totillamoukbf thls: contfact,ameridment: ` Purchase Order Number:10154 — I - Title 1 Description:Revise and expand Ashland's existing Historic District Design Standards per the $2000:00' detailed scope of work attached as Exhibit C to the contract.Not to exceed$2000. Note:See PO 10155,JTS Design [ Per attached contract amendment Contract Amendment Original contract amount $2,000.00 100 %of original contract Total amount of previous contract amendments %of Original contract Amount of this contract amendment %of original contract TOTAL AMOUNT OF CONTRACT $2,000.00 100 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement 2)The amendment Is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and - conditions,Including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b)The City determines that with all things considered,the amended contract is at least as favorable to the City as the unamended contract c)The amended contract does not have a total term greater than allowed in the solicitation document contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contracL Contract amendment is within the scope of procurement: YES NO* Of"NO",Council approval is required) Sourcing Method: SMALL PROCUREMENT-Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT QRF cur ❑Total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50.090 amendments:s$6,000. YES I NO ❑ Total amount of cumulative amendments ❑Total amount of original contract and cumulative ❑If'NO',amount exceeding authority requires s 25%of original contract amount or$250,000 amendments:5 $100K for Goods&Services or Council approval.Attach copy of Council whichever is less.YES 1 NO s$75K for Personal Services. YES/NO Communication. ❑ If'NO",amount exceeding authority requires ❑If'NO",amount exceeding authority requires ❑ Exempt—Reason: Council approval,Attach copy of Council Council approval.Attach copy of Council Communication. Communication. ❑ Exem t—Reason: ❑ Exempt—Reason: INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services.$5,000 to$100.000 ❑ Total amount of cumulative amendments ❑ Written Findings:Document the nature of the Personal Services -$5,000 to$75,000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ Total amount of cumulative amendments whichever is less.YES 1 NO requiring the contract amendment s 25%of original contract amount.YES 1 NO ❑If'NO',amount exceeding authority requires ❑ Obtain direction and written approval from City ❑If"NO",amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council Communication. ❑ Exempt—Reason: Communication ❑ Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTALAGREEMENT ❑Total amount of original contract and cumulative amendments are ❑Original contract approved by City Council. YES I NO within the amount and terms initially approved by Council as a Special Provide date approved by City Council: (Date) Procurement. YES 1 NO If'NO',Council approval is required.Attach copy of Council Communication. ❑ If'NO',amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number 000201.999 Account Number 110.09.27.00.610700 *Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures urately. a 9 xtra pages if needed. Employee Signature: ` �l_�� Department Head Signature: b Funds appropriated for current fiscal year. °J / NO Af4 - — 9 2 / Finance Director Date Form#10—Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1,6/15/2011