HomeMy WebLinkAbout1991-0806 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it is
the subject of a public hearing which has been closed. If you wish to speak, please rise
and after you have been recognized by the Chair, give your name and address. The
Chair will then allow you to speak and also inform you as to the amount of time allotted
to you. The time granted will be dependent to some extent on the nature of the item
under discussion, the number of people who wish to be heard, and the le of the
agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
AUGUST 6, 1991
I. PLEDGE OF ALLEGIANCE: 7:30 P.M. , Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: �Regular Meeting of July 16, 1991.
IV. SPECIAL PRESENTATIONS & AWARDS:
1. Award to Finance Director for Excellence in Financial
Reporting.
2 . Awards to Conservation Staff for Super Good Cents Programs
and SOLVE Program.
3 . Award from National Weather Service for 100, years of
service.
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions & Committees.
2 . Memo from Dir. of Public Works regarding Wastewater
Treatment Plant Facilities Plan.
3 . Memo from Dir. of Public Works regarding final EIS for Mt.
Ashland Ski Area.
VI. PUBLIC HEARINGS: (to conclude by 9: 30 P.M. )
1. Planning Action No. 91-068, a proposed change to the
Comprehensive Plan Map on property located behind 50 W.
Nevada Street from Open Space to Single-Family Residential.
VII. UNFINISHED BUSINESS:
1. Memo from Director of Public Works concerning operation of
emergency generator at Ashland Creek Sewage pump station,
and progress on odor problems at sewage treatment plant.
2 . Confirmation of Mayor's appointments to C. P.A.C.
VIII. NEW & MISCELLANEOUS BUSINESS:
1. Adoption of Findings of Fact approving P.A. No. 91-067, a
zone change from R-2 to E-1 and Comp. Plan change from
Multi-Family to Employment on property at 250 N. Pioneer.
2 Adoption of Findings of Fact denying P.A. No. 91-049, a
zone change from R-2 to C-1 at 80 Hargadine Street.
8/x/9/ \ 3 . Adoption of Findings of Fact approving Conditional Use
�✓�4� �dr��5� Permit for Ashland Community Hospital.
4. Memo from City Attorney concerning recently enacted State
law pre-empting regulation of cigarette vending machines.
5. Memo from Parks & Recreation Commission requesting study
session on August 12 from 6: 30 to 7 : 30 P.M. to discuss open
space funding survey.
6. Request by D. June Smith, 113 High St. , to cut new paving
for gas service.
7. Concept paper from Recycling Task Force regarding expanded
activities for recycling depot.
IX. PUBLIC FORUM: Business from the audience not included on the
agenda. (Limited to 15 minutes)
X. ORDINANCES . RESOLUTIONS & CONTRACTS:
✓1. First reading of an Ordinance rezoning property at 250 N.
Pioneer Street from R-2 (Multi-family residential , low
density) to E-1 (Employment) .
/2. First reading of an ordinance amending the Ashland
Comprehensive Plan Map on property at 250 N. Pioneer Street
from Multi-family residential to Employment.
�3 . First reading of an ordinance dispensing with an election
and setting a public hearing on a proposed annexation on
Crowson Road.
Resolution sfbsing income levels and
rentals and purchased cost levels.
Resolution authorizing contract with City/County Insurance /
�psU �i/ 30 Services for general liability, automotive liability, and
so property insurance for 3-year period.
✓b.- Resolution setting public hearing for September 3 , 1991 for
street improvements and traffic signal on Tolman Creek Rd.
at Highway 66.
.p7 . Contract regarding participation in Regional Hazardous
✓^ Materials Emergency Response Team through December 31,
1991.
XI. OTHER BUSINESS FROM COUNCIL MEMBERS
XII. ADJOURNMENT
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
JULY 16, 1991
CALL TO ORDER: Mayor Catherine Golden led the Pledge of Allegiance
and called the meeting to order at 7 : 30 P.M. on the above date in the
Council Chambers. Laws, Williams, Acklin, Winthrop, and Arnold were
present. Reid was absent.
APPROVAL OF MINUTES: Winthrop asked that the number of OSFA
performances per year since 1977 as stated on page 4, paragraph 4 of
the July 2 , 1991 minutes be checked. On page 5, 4th paragraph, Arnold
asked that the minutes reflect his objection to Hall sending letters
regarding signs. The amended minutes of the July 2nd meeting and the
minutes of the June 4, 1991 meeting were approved.
SPECIAL PRESENTATIONS & AWARDS: Mayor Golden told of Walt Hoffbuhr's
outstanding contribution during his nine years as a. member of the
Ashland Community Hospital Board of Directors, during which time he
served five years as President. She then presented him with a
certificate of appreciation for this dedicated service to our
community. Councilor Acklin also noted his dedication to Board
activities.
CONSENT AGENDA: Williams moved to approve same as follows: 1)
Departmental Reports; and 2) Set date for public hearing on proposed
vacation of an alley off Alta St. for September 3, 1991. Winthrop
seconded, all AYES on voice vote.
PUBLIC HEARINGS: 1) P.A. 91-067 - Zone Change - 250 N. Pioneer.
Planning Dir. Fregonese said this action is to correct an error made
on the current zoning map in 1981. The public hearing was opened.
Michael Gutman spoke for Dr. William Waugh of Colorado who owns
property at 236 First St. Dr. Waugh would like his property rezoned
to employment to allow for professional offices. There being no
further comment from the audience, the public hearing was closed.
Fregonese said professional offices are allowed at present. Arnold
moved to approve the planning action, Williams seconded,- all YES on
roll call vote. Staff was requested to prepare Findings for Council
approval.
2) Environmental Resources Element of Comprehensive Plan. Fregonese
said same was approved by C.P.A.C. and the Planning Commission. The
air quality section was included in the Conservation. Element. The
public hearing was opened and there was no response. Laws expressed
concern about the wording of Policy 21 on page IV-11 concerning
Riparian Resource Lands. It was agreed to change the last sentence of
that paragraph to read as follows: "Retaining these areas in a
natural state should be of high priority, and development should
consider and accommodate the habitat utilized by these plants and
animals. " Concerning page IV-19, Policy 32, Laws said the wording
Regular Meeting - Ashland City Council - July 16, 1991 - P. 1
"maximum extent possible" means preserving all the forest vegetation.
It was agreed to re-word that policy as follows: "Emphasize the
preservation of forest vegetation to the extent feasible as forested
areas of the City are converted to urban uses. " Williams moved to
adopt the Environmental Resources Chapter as amended,. Arnold seconded,
all YES on roll call vote.
NEW & MISCELLANEOUS BUSINESS: Report on financing N.W. water system
improvements. A memo was read from Finance Dir. Turner and Public
Works Dir. Hall outlining three methods of financing the improvements
as follows: 1) General Obligation Bonds; 2) Revenue Bonds; 'and 3)
Certificates of Participation. Staff recommends the third
alternative. On a question from Williams, Fire Chief Woodley supplied
evidence of deficient water supply for fire suppression purposes in
and around the present moratorium area. Carl Oates, 351 Granite, read
a statement (copy included in record) from residents of Granite
Street, in which they request that the moratorium area be extended to
include Granite Street from Winburn Way to the National Forest
boundary. Marcie Mizerak, 316 Scenic, is concerned about ,water
pressure for fire suppression. Jill Murphey, 492 Lynn, read a letter
from Friends of Ashland requesting the following: 1) extension of
moratorium area to end of Granite St. and above; 2) implementation of
Beck Report, with emphasis on conservation and reducing distribution
line leaks; 3) bringing whole city into conformance with Uniform Fire
Code; and 4) establishing city-wide building moratorium. Steve
Morjig, 610 Chestnut, said the Certificates of Participation is a
great idea. 'Ed Houghton, 185 Scenic, asked that his letter of May 20,
1991 to Mayor Golden be made a part of the record; and that his Logan
Drive subdivision for which SDC's have been paid, be excluded from
extension of the moratorium area. John Barton, 300 Kent, asked that
further public input be allowed, should a moratorium extension be
considered. On a question from Arnold, Hall said a brand new
distribution system with reasonable pressures would still have a 10-
15% loss, and losses to our system have been reduced to under 25%.
Councilor Laws took exception to statements criticizing the City for
inattention to infrastructure problems and explained that progress is
being made in areas of water conservation, updating the sewage system,
the electric substation siting, and the present discussion on
financing water improvements. Arnold said Certificates of
Participation should be used, but the impact softened by also using
SDC's or property taxes, and less than the estimated 14 - 20%
increase in water rates. Winthrop agrees that the Certificates are an
appropriate method of financing the improvements, but a public hearing
should be held. Fregonese said higher water rates can induce
conservation. Winthrop moved to hold a public hearing on August 12
with a proposal to finance through Certificates of Participation, but
consideration of alternate methods also. Williams seconded the motion
which carried on voice vote, with Arnold dissenting.
PUBLIC FORUM: No response.
Regular Meeting - Ashland City Council - July 16, 1991 - P. 2
ORDINANCES , RESOLUTIONS & CONTRACTS: 1) Title 10 Amendments. Second
reading by title only of an ordinance amending Title 10 of the Ashland
Municipal Code relative to public peace, morals and safety. Laws
moved to adopt same, Acklin seconded, all YES on roll call vote.
(Ord. 2637)
2) Affordable Housing Income Levels. A memo from Fregonese explained
that the Resolution updates income levels and includes a provision
which guarantees affordability in future FmHA projects without using
sleeping seconds. It also replaces Reso. 91-04 in its entirety.
Winthrop noted that rental rates established are high and Golden
agreed. Fregonese suggested changing rents to 25% of income. It was
agreed to adopt the resolution now and bring back amendments. Acklin
moved to adopt same, Laws seconded, all YES on roll call vote. (Reso.
91-28)
3) Political District Boundaries. A resolution was read opposing a
proposal to change the political district boundaries. Arnold
suggested the following changes: Change the last sentence of the
first paragraph in SECTION 1. to read as follows: "The City of
Ashland. is a cohesive and independent city which does not wish to be
divided in its representation. In SECTION 1, paragraph 2 , delete the
word "any" in the second line, add the words "tend to" to the
beginning of the third line, and delete "true" from the third line.
In SECTION 2, delete "vehemently" from the second line, and change the
end of the sentence to read as follows: " . . . from representation from
within the Rogue Valley. " Arnold moved to adopt as amended, Acklin
seconded, all YES on roll call vote. (Reso. 91-29)
4) Clerical/Technical Agreement. City Administrator Almquist
explained that this agreement has been extended for three years with a
few changes as noted in information contained in the agenda packet.
Arnold moved to authorize the Mayor and City Recorder to sign the
extended contract, Williams seconded, all YES on roll call vote.
OTHER BUSINESS FROM COUNCIL MEMBERS: Laws asked that Golden report on
information she received during interviews with Police Dept. employees
concerning morale in that department. Winthrop questioned if this
should be discussed in Executive Session, and Interim City Attorney
Thierolf was asked to research this. Police Chief Lively noted that
he will be on vacation in August and would like to be present during
this discussion. Williams would like to wait until arbitration issues
are settled. No further discussion.
ADJOURNMENT: The meeting adjourned at 9:40 P.M.
Nan E. Franklin Catherine M. Golden
City Recorder Mayor
Regular Meeting - Ashland City Council - July 16, 1991 - P. 3
F
* Department of Energy
Bonneville Power Administration
Lower Columbia Area
o dry P.O. Box 3621
Portland, Oregon 97208-3621
July 10, 1991
In reply refer 1o: LRB
Mr. Brian L. Almquist
City Administrator and General Manager
City of Ashland, City Hall
20 E. Main
Ashland, OR 97520
Dear Brian:
Marilyn Holland, our Lower Columbia Area (LCA) Super GOOD CENTS (SGC) Program
Manager, has informed me that Dick Wanderscheid and Stu Smith of your SGC
staff have earned three awards; one for achieving "40 Percent or. Above SGC
Penetration," "Highest Overall SGC Penetration Rate for 1990," and'."Overall
SGC Program Excellence." The awards were presented at the LCA's Fourth Annual
SGC Joint Roundtable on Friday, June 21, in Newport. The day"was full of
activity and was very well attended with a total of 54 participants, and
17 utilities were represented.
Actual penetration for Ashland for 1990 was 176.5 percent. This
accomplishment can only be achieved through a lot of hard work and
dedication. The special achievement award, "Overall SGC Program Excellence,"
was the highest honor achievement award presented. Ashland was one of four
utilities receiving it. To qualify, a utility must be exceptional in all
aspects of the program including maintaining high SGC penetration, high
visibility in the community, technical excellence both in the field and with
documentation, and must be a leader and inspiration to others.
Dick and Stu's roles in achieving the high penetration percentage and their
overall commitment to the SGC Program are very much appreciated. Also
appreciated is the support they receive from their management team. We look
forward to a long-term SGC Program relationship.
Sincerely,
George E. Bell
Lower Columbia Area Manager
cc:
Dick Wanderscheid, Energy Conservation Coordinator
Stu Smith, SGC Program
_ ' `1y � emorttn >� um
July 18, 1991
G4EGG�
Mayor and City Council
Wrom: Dick Wanderscheid�
�ll�ljELt: SOLVE Program Award
In September 1990, the City of Ashland officially launched the SOLVE
(Save Our Livability, View & Environment) Program. From that date
until June 30, 1991, we have been able to retire 51 inefficient
woodstoves and hence made an appreciable improvement in
Ashland's air quality. The program has also gained national
recognition by receiving a special merit award as part of Renew
America's "Searching for Success° national award program.
The program has been listed in the Environmental Success Index, a
descriptive collection of over 1,200 nationally verified and recognized
environmental success stories. Among these 1,200 programs, 20
national winners were selected in 20 environmental categories. An
additional 57 programs were selected for a special merit award. The
SOLVE Program received one of three special merit awards in the Air
Pollution Reduction category. The Natural Resource Defense Council
(NRDC) was the winner in this category for its leadership on ozone
work. I have included a copy of Page 16 of the Environmental
Success Index, which describes the winners and three special merit
award winning programs on the air pollution reduction category, for
your information. -
Air Pollution Reduction
Preventing Stratospheric Ozone Depletion
The Natural Resources Defense worldwide epidemic of
Council(NRDC),a national skin cancer and cata- �:..
i environmental organization,has strophic effects on agricul- '
(' been working to protect the ture and ecosystems.Key
stratospheric ozone layer since milestones in NRDC's
1974,when scientists discovered project to protect the
that chlorofluorocarbons(CFCs) ozone layer have included:
and other manufactured chemicals
are destroying the fragile shield Successfully peti-
that protects us from the sun's tioning the Environmental
ultraviolet radiation.NRDC has Protection Agency and
provided highly effective leader- other agencies to ban CFC
ship aimed at achieving a rapid aerosol propellants,then (
domestic and worldwide phase-out the most common use of `
of ozone-depleting chemicals, these chemicals.EPA
through national,state and local banned these uses in 197 8.
legislation and an international Suing EPA to
treaty. require the agency to place
The discovery in the mid- controls on the remaining
1980s of a large winter ozone uses of CFCs and other Earth from space.
"hole" in the Antarctic region led ozone-depleting chemicals
to a growing sense of urgency in air conditioning,refrigeration Helping cities and states to
about the need for action.In 1991, and electronics. EPA settled the enact legislation for CFC recycling
new National Aeronautics and suit in 1986 with a schedule for and other measures.
Space Administration(NASA)data issuing comprehensive regulations. NRDC's ozone protection
revealed greater-than-expected Calling in 1986 for a phase-' program is a prime example of
ozone losses occurring over a wide out of all CFCs over the next ten how citizen organizations can have
otx� area of the globe and lasting into years and working for treaty a major influence on public policy.
the spring. amendments and legislation to Through scientific advocacy,legal
NRDC's efforts were rewarded accomplish this,resulted in the action,and public education,the
in 1990 by the adoption of a total London Amendments to the group has been a catalyst in
phase-out of CFCs,internationally Montreal Protocol and the ozone reshaping local,national and
through the Montreal Protocol and provisions of the 1990 Clean Air international governmental policy.
domestically through the federal Act Amendments. Although it will be years
Clean Air Act Amendments. With • Helping to enact a tax on before it is known how successful
the implementation of the phase- ozone-depleting chemicals in 1989, these efforts will be,immediate
' out,the international community to give companies added incentives measures to save the ozone layer
will be closer to heading off a to eliminate these chemicals. promise enormous benefits.
ARISE Anti-Pollution Save Our Livability, View and Public Service Company of
Committee Environment (SOLVE): Colbrado's Employee
yr, This grassroots initiative used direct Ashland, Oregon Municipal Commuter Incentive Program
! mail,protest marches and the media to Electric Utility This three-month corporate program
t force Dade County,Florida to halt The SOLVE Program provides low and used incentives to encourage employ-
pollution from its outdated solid waste moderate income customers with a ees to use transportation alternatives to
incinerator,which was causing health zero-interest deferred-payment loan to single-occupancy vehicles,such as
problems,and install state-of-the-art weatherize their homes and replace biking or public transit.The one dollar
pollution control devices.A task force old,inefficient wood stoves with more awarded as compensation for each
now monitors the plant's operations efficient systems.The program not only daily round-trip sparked enthusiastic
and spending, helps customers heat their homes participation,and the experience
economically without burning wood, permanently changed the commut-
but also improves air quality in the ing habits of some employees.
Rogue River Valley.
16
0* ASpj
emorandnm
August 6, 1991
O4FOOa
E XI: Brian Almquist, City Administrator
r
rum: Steven Hall, Public Works DirectorA.
u�jPC Ashland Weather Station
77 100 Year Award
ACTION REQUESTED
Presentation of award by Mr. Michael A. Brooks,
Meteorologist in Charge, National Weather Service,
Medford, Oregon.
BACKGROUND
The City of Ashland has had a weather station in
operation since 1879. The current station is
located at the Ashland Wastewater Plant.
Observers at the station have been:
January 1879 to December 1884
M.A. Williams
January 1885 to October 1889
U.S. Signal Service
December 1889 to February 1910
F.H. Carter
March 1910 to June 1913
G.G. Eubanks
July 1913 to March 1946
Louis Dodge
March 1946 to May 1983
Clarence C. Williams .
May 1983 to Present
City of Ashland
On Thursday, July 18, 1991, Mr. George R. Miller of
the National Weather Service presented a certificate
to Richard Marshall and the placque you will see
tonight to the City of Ashland.
Brian Almquist
August 6, 1991
page 2
Also in ,attendance was Mrs. Sadie Williams, wife of
the late Clarence C. Williams. Mr. Williams served
as a volunteer observer for over 37 years. I hope
Mrs. Williams can be present at tonight's meeting as
we wish to present her with a certificate of
appreciation from the City of Ashland and the
National Weather Service.
For your information, I have attached copies of the
letter from Mr. Miller and four charts of weather
history for the Ashland station. The original
charts are in color and are available in my office
if you are. interested.
DMH:
cc: Michael Brooks, National Weather Service
Dennis Barnts, Water Quality Superintendent
Richard Marshall, Wastewater Plant Supervisor
Encl: NOAA Letter
Charts (4)
Williams Letter
• EMf O/O
f^
U.S. DEPARTMENT OF COMMBAGE'
National Oceanic and Atrno!,\h 3 it AaFerdixtration
NATIONAL WEATHER SERVICE \ �
Forecast Office
5920 N. E. Marine Drive, „--
Portland, OR 97218-108`.'
June 28, 1991 r;�%rti L 2 1881
Mr. Brian Alaquist
City -Administrator
1175 E. Main Street
Ashland, OR 97520
Dear Mr. Alaquist:
The National Weather Service is celebrating its 160th year of
service to the nation. It was on October 1 , 1890, that President
Harrison signed the Organic Act that created the Weather Bureau.
In 1972, the organization changed its name to National Weather
Service.
In conjunction with this celebration, a number of cooperative
observing sites across the nation have been selected to receive a
plaque for 100 years of weather observations. Eleven of those
are located. in Oregon. The station at Ashland Waste Water
Treatment Plant is one of those sites.
We are planning on presenting a nicely engraved plaque to the
City of Ashland with a secondary plaque to the' observers at the
Waste Water Treatment Plant in ceremonies to be held at 3 PM,
Thursday, July 18, in the civic chambers, Ashland City Hall. We
are hoping that you or someone from your office can attend.
Please notify Mr. Mike Brooks, Meteorologist in Charge of the
Medford Weather Service Office, 773-1067, if you plan to attend.
The National Weather Service is proud of its cadre of cooperative
weather observers. These volunteers take daily readings, often
in adverse weather conditions, and relay them to Weather Service
Offices. The observations are the backbone of a data network
that monitors climate trends, and that is extensively used in
other fields.
We are looking forward to a fine ceremony and your presence would
help us achieve that.
Sinc*rely,
i
George R. filler,
Area Manager/Meteorologist in Charge
cc: Mike Brooks
75 Years Stimulating America's Progress * 1913-1988
��� Prtt��uP Ptt�k�Pr ttt�t�r� f°3%Es0,
A JOINT PROGRAM
DEPARTMENT OF COMMERCE/NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION
UNITED STATES DEPARTMENT OF AGRICULTURE/COOPERATIVE STATES RESEARCH SERVICE
AMERICAN ASSOCIATION OF STATE CLIMATOLOGISTS
ASHLAND, OR
1879-1990
MONTHLY TEMPERATURES IF) MONTHLY PRECIPITATION ( IN)
AVERAGES EXTREMES DEGREE DRYS EXTREMES
HIGH MEAN LOW WARMEST YEAR COLDEST YEAR HEATING COOLING MEAN WETTEST YEAR DRIEST YEAR
JAN 45.8 37.8 29.7 55.5 1986 19.8 1937 842 0 2.70 12.29 1881 0.16 1985
FEB 51 . 1 41 .7 32. 1 60.8 1943 25.0 1989 658 0 2.13 5.89 1904 0.19 1920
MAR 56.2 45.1 34.0 67.5 1934 28.3 1917 614 0 1.94 5.35 1957 0.01 1885
APR 62.8 50.0 37.0 72.6 1926 31.5 1964 451 1 1.48 4.81 1912 0.31 1905
MAY 70.0 56.1 42. 1 81 .8 1924 36.9 1920 288 11 1.52 5.31 1945 0.07 1982
JUN 77.6 62.5 47.5 88.4 1918 42.8 1893 119 47 1.04 5.20 1888 0.00 1883
JUL 86.4 69.1 51 .8 93.7 1889 47.5 1903 35 165 0.38 3.15 1987 0.00 1883
AUG 85.5 68.4 51.3 94.5 1967 46.6 1899 35 141 0.37 3.08 1976 0.00 1881
SEP 77.9 61 .9 45.9 88.9 1943 41 .6 1983 139 48 0.87 3.90 1918 0.00 1880
OCT 66.4 53.1 39.8 76.1 1987 32:7 1919 369 2 1.59 7.43 1962 0.00 1895
NOV 53.4 44.0 34.6 61 .0 1890 26.5 1952 630 0 2.67 8.10 1903 0.00 1929
DEC 45.9 38.4 30.7 51.9 1939 23.5 1976 827 0 3.05 11 .28 1964 0.65 1985
ANNUAL 5007 415 19.62 30.13 1983 10.22 1959
OBSERVERS
MAY 1983-PRESENT CITY OF ASHLAND DEC 1889-FEB 1910 F H CARTER
MAR 1946-MAY 1983 CLARENCE C WILLIAMS JAN 1885-OCT 1889 US SIGNAL SERVICE
JUL 1913-MFIR 1946 LOUIS DODGE JAN 1879-DEC 1884 M A WILLIAMS
MAR 1910-JUN 1913 G G EUBANKS
ASHLAND, OR: 350304
ASHLAND BICYCLE COMMISSION
Monday, June 24, 1991 .
CALL TO ORDER
The meeting was called to order at 12 :02pm in the Civic Center
Council Chambers by Chairperson Phil Arnold. Commissioners in
attendance were Rees Jones, Doug Hayden, and Keough Noyes. Staff
members in attendance were Pam Barlow, Administrative Assistant
to Public Works, and Rhonda E. Moore, Administrative Secretary.
APPROVAL OF MINUTES
Minutes from the May 20, 1991 meeting were approved as read.
ITEMS FOR DISCUSSION
--Downtown Bike Rack Locations: Barlow had the proposed bike
rack location maps distributed to the downtown merchants. She
reported that most of the comments received regarding the
locations were favorable. Those merchants objecting were: Inti
Imports, Columbia Hotel, Provost Furniture (at the furniture
store) . Steve Cole at Soundpeace wants the kiosk removed prior
to the rack installation. Hayden moved, Arnold seconded that we
proceed with the installation of the bike racks subject to
reviewing the locations for any possible interference with
handicapped (such as blind) pedestrians. Motion passed
unanimously. Barlow will speak with Planning.
--Bikeway Grants for FY 1993 : Barlow reported on the Bikeway
Grants for FY 1993. Jones asked that Staff provide the estimated
cost of the two projects earmarked for these funds; bike path
surface improvements and restriping Main from N. Main to Siskiyou
and from Walker to City limits.
--"Bicycle Bill's 20th Anniversary Packet: Commission members
reviewed the news packet received from State Department of
Transportation. No action was taken.
--Miscellaneous:Jones asked that we attempt to use the
Commission's new banner whenever possible. Hayden is to check on
the placement of the banner and report back to the Commission.
Hayden moved, Arnold seconded that we join League of American
Wheelman. Motion passed unanimously.
Chairperson Arnold occassionally has schedule conflict with the
Monday noon meetings so Barlow asked the Commission to consider
changing the meeting day to on Wednesdays at noon at same
location. Barlow will check on room availability.
ADJOURNMENT
The meeting was adjourned at 1: 05PM.
Respectfully submitted:
Rhonda E. Moore, Administrative Secretary
ASHLAND HISTORIC COMMISSION
Minutes
July 3, 1991
CALL TO ORDER
The meeting was called to order by Chairperson Jim Lewis at 7:35 p.m. Members present
were Jim Lewis, Terry Skibby,Thomas Hunt,Jane Dancer, Lorraine Whitten and Le Hook.
Also present were Senior Planner John McLaughlin, Secretary Sonja Akerman and Council
liaison Susan Reid. Commission members Keith Chambers, Deane Bradshaw and Jean
MacKenzie were absent.
APPROVAL OF MINUTES
Skibby moved and Dancer seconded to approve the Minutes of the June'S,•1991 meeting
as mailed. Motion passed unanimously.
STAFF REPORTS
PA 91-072
Site Review and Parking Configuration Variance
671, 673 and 673Y2 Sisldyou Boulevard
David Shaw
McLaughlin briefly explained there was no change from what was presented at the last
meeting. The Planning Commission basically had the same concerns as the Historic
Commission and therefore requested a public hearing. No further action was necessary.
PA 91-103
Conditional Use Permit
124 Nob Hill Street -
Christine Edner
McLaughlin related this application is to expand a structure which is non-conforming. The
building plans have already been reviewed and approved by the Historic Commission
Review Board. No further action was necessary.
PA 91-063
Minor Land Partition and Variance
Alta Avenue and Scenic Drive
Kim and Dale Rooklyn
McLaughlin explained this action is back to the Planning Commission regarding the paving
of Alta Street, Public Works comments and certain conditions that cannot be met. No
action was taken.
• J
PA 91-096
Conditional Use Permit, Variance and Site Review
171 Oak Street
Hibbert, Swisher and Walker
McLaughlin stated this application is to add a unit on to the back of an existing house, and
build two new units and a retail store on the back property. The new units will be larger,
more like an apartment than a motel. The retail space is proposed for the very back of the
property facing toward the parking lot off Water Street. No major changes will be made
to the existing house other than the addition which will be toward the rear. Siding,windows
and roof pitch will match the existing portion. The units behind will offer a break from the
other house in design. Staff feels this is appropriate and that the architect did a good job.
He went on to say Staff is also excited about the retail space so close to the parking lot and
is recommending approval of the project.
McLaughlin added the Variance is being requested in order to allow the existing narrower
driveway to exist instead of a 20 foot one. The brick treads may need to be widened,
however. The parking spaces will be paved with asphalt.
Jim Hibbert, 263 Oak Street, addressed a letter submitted by Joseph Page, owner of the
McCall House located at 153 Oak Street and adjacent to the proposed site. The concerns
were an overhanging bathroom, which will not be built, and the brick driveway. Although
the driveway is on Hibbert's property, Page has an "undivided ong half interest in a 12 foot
strip" which is the common driveway. Hibbert stated he had beenirying to locate identical
bricks, but has been unable to find them.
Joseph Page, 153 Oak Street, explained his concerns regarding the driveway problems. He
stated the driveway is very important to him and he would like to see it retained as it is.
He would also like a guarantee the integrity of the driveway will remain intact.
When questioned by Hunt about conditions the owner "would like" and what is actually
done, McLaughlin answered all items need to be met as part of the Conditional Use Permit
approval before occupancy can commence. _
Skibby moved to recommend approval of the project,with the condition the driveway retain
the existing look and integrity of brick, and that the Review Board be allowed to review the
design of the driveway. Whitten seconded the motion and it was unanimously approved.
Ashland Historic Commission
Minutes
July 3,1991 2
PA 91-099
Conditional Use Permit/Site Review/Physical & Environmental Constraints Permit
Helman and Water Streets, Central Avenue and Lithia Way
Lloyd Haines
Currently this lot is vacant, said McLaughlin. It was a key item in the Downtown Plan, as
the area is prime for mixed use. The developer has proposed retail space on the bottom
story (of three). The remainder of the building will be for tourist accommodations and
condominium living units, perhaps as time-share. The overall project use is in accord with
Downtown use and an extension of Lithia and Bluebird Parks with the landscaped area.
One of the most innovative portions of the project is the underground parking plan. The
building is designed to accommodate the hillside, he continued. It fits in well not only with
the downtown area but also with the adjacent residential character so Helman Street is not
overpowered.
Lloyd Haines, when questioned about the time share units, stated they would be tailored
for people visiting from out of the area and would be in excess of$200,000/unit. There will
be two elevators and spa facilities. Hunt questioned the size of these units. Haines
responded typical condo units would be two bedroom/two bath or two bedroom/three bath
with kitchens.
McLaughlin stated this project will also entail the improvement of Central Avenue through
to 'B" Street. The main access to this project will be from the Helman Street/Central
Avenue intersection. When questioned by a member of the audience, Haines answered the
entrance off Water Street will be near Central Avenue. He also stated there will be no
vehicular access near the parking lot/narrow bridge area. McLaughlin added the City is
trying to get State and Federal funds to replace the bridge.
Haines stated the trees along Ashland Creek will be retained and sidewalks will surround
the project. He also informed the Commission he had talked with the neighbors and had
an open forum. Their main concerns -- parking and views -- have been addressed.
The Commission commended Haines for the design of the project.
Skibby moved and Whitten seconded to recommend approval of this project to the Planning
Commission. The motion passed unanimously.
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of
June follow:
Laura Dunbar 152 Strawberry Addition
Brian/Paula Sohl 283 Scenic Remodel/Addition
Ashland Historic Commission
Minutes
July 3,1991 3
Copeland Lumber Co. 165 Lithia Way Remodel/Addition
Bette Hampton 38 E. Main Re-roof
Steve/Gayle Vincent 166 N. Main Re-roof
Mesa Enterprises 33 E. Main Remodel
Cynthia Meir 338 Scenic Remodel
Chris Edner 124 Nob Hill Remodel
Al/Carol Gray 14 Beach Ave. Foundation
City of Ashland E. Main/Pioneer Wall
Robert/Maureen Meiser 151 Nursery Remodel
Mark Schoemleber 358 High Shop
Gary Brendon 424 N. Main Remodel
David Allen 120 N. 2nd Remodel
Greg Sprague 337 Scenic Addition
Will Carr 298 Hargadine Carport/Deck
Ashland Antique Emporium 90 N. Pioneer Sign
Naturals 90 N. Pioneer Sign
Arabella 72 N. Pioneer Sign
Pacific West Insurance 400 Hersey Sign
Sajama Alpaca 258 W St. Sign
Rocky Mountain Choc. Factory 33 E. Main Sign
OLD BUSINESS
Review Board
Following is the schedule (until the next meeting)for the Review Board,which meets every
Thursday from 3:00 to 3:30 p.m. in the Planning Department:
July 11 Dancer, Lewis, Whitten, Skibby and Hunt
July 18 Lewis, Skibby, Hunt and Hook
July 25 Dancer, Skibby and Hunt
August 1 Dancer, Skibby and Hunt
Heritage Sunday
Skibby reported Heritage Sunday was very successful. The first three fire engines Ashland
had were on display by the City Hall and there were more than 150 people that attended
the silver tea reception.
Ashland Historic Commission
Minutes
July 3, 1991 4
NEW BUSINESS
Orientation/Goal Setting Meeting
It was decided the goal setting/orientation meeting should be held in the Dankook Room
at SOSC on July 31. Whitten will make the necessary arrangements.
ADJOURNMENT
It was the unanimous decision of the Historic Commission to adjourn the meeting at 9:15
p.m.
Ashland Historic Commission
Minutes
July 3, 1991 g
CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
Rk7QJ1.AR M.EE r I NG
M I NUTES
June 26, 1991 Chair Adams called the meeting to order at
7:00 p.m. at 340 S. Pioneer Street.
ATTENDANCE:
Present: Thomas Pyle, Patricia Adams, Al Alsing, Lee
Howard, Wes Reynolds
Absent: None
I. ADDITIONS OR DELETIONS TO TILE AGENDA None
II. APPROVAL OF MINUTES Commissioner Howard made a motion to approve
the minutes of the Regular Meeting of
May 22, 1991. Commissioner Alsing seconded.
The vote was: 5 yes - 0 no
III. BILLS AND FINANCES Commissioner Pyle made a motion to approve
the disbursements of the previous month as
indicated by Payables checks #5069 through
#5208 in the amount of $70,674.43 and
Payroll checks #4510 - 4563 in the amount of
$26,375.46. Commissioner Reynolds seconded.
The vote was: 5 yes - 0 no
IV. AUDIENCE PARTICIPATION ON THE AIENDA None
V. AUDIENCE PARTICIPATION NOT ON TIIE AGO" None
VI. OLD BUSINESS
A. Closure of So. Pioneer Street
MOTION The Commission reviewed two alternative designs which had been
proposed by the City engineering department for a turn around area near the
end of the paved portion of So. Pioneer Street.
After reviewing the designs, Commissioner Howard made a motion to recommend
the more rounded design to the City Council for purpose of the road
closure. Commissioner Pyle seconded.
The vote was: 5 yes - 0 no
MOTION Commissioner Pyle made a motion to expend up to $6,000 on construction of
the turn around including signage. Commissioner Howard seconded.
The vote was: 5 yes - 0 no
Ashland Parks and Recreation Commission Page 2 .
Regular Meeting - June 26, 1991
Closure of So. Pioneer - connt.
In discussion, Commissioner Alsing recommended that if the road closure is
approved by the Council, that another road count be taken prior to closing
the street to vehicles. The other Commissioners concurred suggesting some
time in late July. Director Mickelsen indicated that he would request the
count from Public Works if the road closure is approved.
VII. NEW BUSINESS
A. Authorization to advertise for bids
Director Mickelsen requested authorization to advertise for bids for
the sidewalk sweeper/scrubber which had been approved for the 91-92 budget.
The City would be paying for half the cost and Parks would be paying for
half the cost.
MOTION Commissioner Alsing made a motion to authorize advertising for bids for the
sweeper/scrubber. Commissioner Howard seconded.
The vote was: 5 yes - 0 no
VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT None
IX. ITOIS FROM COIMIISSIONERS
A. Discussion of Mt. Ashland ski area
Commissioner Pyle said that he had received questions concerning
possible Parks Commission participation in working to keep the Mt. Ashland
ski area open. He indicated that he believed investigating the situation
would be appropriate so that the Commission could have a clear point of
view on the topic of keeping the ski area open.
Director Mickelsen said that Brian Almquist, City Administrator, had
indicated that he felt very strongly that all governmental agencies should
at least sit down to talk about what could be done rather than see the ski
area closed. In Mr. Almquist 's opinion, it was too important an economic
and recreational recourse to ignore.
MOTION Commissioner Pyle made a motion to have the Commission work with other
governmental agencies to look at alternatives for the ski area.
Commissioner Howard seconded.
In discussion, it was determined that, if the nation passed, it would
indicate general support for finding a way to keep the ski area open as a
recreational recourse. Commissioner Reynolds indicated that was not at all
eager to have the Commission become involved because he believed the same
subsidy if invested in town would yield the same economic benefits.
The vote was: 4 yes - 1 no ( Reynolds)
Ashland Parks and Recreation Commission Page 3
Regular Meeting - June 26, 1991
Ski area - con' t.
In some further discussion, the Commission concurred that any statement
from the Commission would be in support of keeping the ski area in
operation because of the recreational opportunity it offers but, at this
time, would not speak to how it could be kept open.
B. Skateboarding facility in Eugene
Commissioner Pyle submitted a June 17th article from The Oregonian
which indicated that the City of Eugene had completed building its new
"Skateboard Bowl."
C. Official name for "Lithia Mill park site"
Commissioner Reynolds suggested that a name for the park site known as
the "Lithia Mill park site" be chosen .before the tag "Lithia Mill park
site" start sticking.
D. Ashland Creek, a.k.a. "Lithia" Creek
Commissioner Alsing suggested that a sign be posted in some
significant place noting that the name of the creek which flows through
Lithia Park is Ashland Creek. In discussion, staff suggested that an
appropriate sign could be located on the Main Street bridge which crosses
Ashland Creek. The Commission concurred that this would be an appropriate
location.
E. "Arts in the Park"
Commissioner Adams indicated that she had been contacted by Rose Otte
who inquired as to whether or riot the Commission would be open to the idea
of having a more varied programming on Monday nights for the bandshell
rather than having the time being set aside for the State Ballet of Oregon.
After brief discussion, the Commission indicated that it would be open to
having more varied programming and working with agency such as the So.
Oregon Arts Council provided Commission had final approval of whatever
programming is scheduled. Commissioner Pyle indicated that whomever is
interested in providing scheduling for the bandshell should know up front
that all performances are to be free and open to the general public, free
from solicitation or sales of any kind. The other Commissioners concurred.
F. Survey on funding for Open Space
Commissioner Adams said that she had been contacted by the "People for
Parks" committee. The committee indicated that approximately half the,
questionnaires for the survey had been completed but that they had not
anticipated the number of man hours which it would take to complete the
survey in a timely manner. She was asked to inquire of the Commission
whether or not it would be willing pay for having professional surveyors
complete the survey. Commissioner Adams explained that if the.survey was
not completed within a fairly short time frame, the validity of the
information was less solid.
Ashland Parks and Recreation Commission Page 4 .
Regular Meeting - June 26, 1991
ITEMS FROM OCDMISSIONERS - con't.
MOTION Commissioner Howard made a motion to fund completion of the survey.
Commissioner Pyle seconded.
In discussion Commissioner Alsing indicated that he could not support
spending more money on the survey because the citizens committee had
indicated that they would provide the man-power to conduct the survey.
The vote was: 4 yes - 1 no (Alsing)
X. NEXT MONTH'S AGENDA The next Regular Meeting was scheduled for
Monday, July 22, 1991 at 7:00 p.m. The
Commissioners would meet for a Lithia Park
hillside walk at 6:30 p.m.
The Regular Meeting for August was scheduled
for Wednesday, August 28, 1991 at 7:00 p.m.
XI. EXECUTIVE SESSION Chair Adams adjourned the meeting into
Executive Session for the purpose of salary
negotiations.
X. RE-CONVENE TO REGULAR MEETING
Chair Adams re-convened the meeting to Regular Session.
MOTION Commissioner Howard made a nation to re-classify the position of Park
Technician Aide to Park Technician I with the appropriate adjustment to the
salary scale and to change the title of the Management Assistant to
Administrative Assistant/Business Manager and to set the salary range for
that position to the equivalent of that of a Park Technician III, both
effective July 1, 1991. Commissioner Reynolds seconded.
The vole was: 5 yes - 0 no
MOTION In discussion of the location for the barricade for the proposed closure of
So. Pioneer Street, Commissioner Howard made a motion to recommend to the
Public Works Director that a barricade be placed in the street at the
intersection of So. Pioneer and Fork Streets. Commissioner Pyle seconded.
The vote was: 3 yes - 2 no
(Reynolds, Alsing)
XI. ADJOl1RNMENT With no further business, Chair Adams
adjourned the meeting.
Respectfully submitted,
Ann Benedict, Management Assistant
TRAFFIC SAFETY COMMISSION
Minutes
Thursday, June 20, 1991
CALL TO ORDER
The meeting was called to order at 7:03pm in the Council Chambers
by Chairperson Phil Arnold. Those Commissioners present were
Nancy Burnham, Steve Armitage, Walter Schraub, Christine
Schumacher, and Jim Sims. Staff representatives present were Pam
Barlow, Administrative Assistant, and Rhonda Moore,
Administrative Secretary.
APPROVAL .OF MINUTES
The minutes of the Thursday, May 23, 1991 meeting were read and
approved as corrected with the following corrections noted:---
Call to Order. . . Jim Sims was absent;---Dangerous Intersection
Memo from Robert D. Nelson . . .Schraub noted that . . . ; ---
Letter from Robert H. Foster re: Siskiyou Boulevard (Highway 99)
Bike Lane Proposal . . .Schraub requested . .
ITEMS FOR DISCUSSION
---Greyhound Bus: New Bus Station at 310 Oak (the old beauty
parlor location next to Sentry Market) : The lease agreement for
this location fell through at the last minute. The item was
cancelled.
--No Parking: Next to the Coolidge and Rock Street Intersection:
Commission reviewed the request and traffic studies. Chairperson
Arnold reiterated that Traffic Safety Commission has chosen to
set standards through a special review on a case-by-case basis.
Burnham moved, Armitage seconded. Motion was passed unanimously.
---Pedestrian Committee Report: Barlow and Schraub reported on
the safety activities held by the Committee. Pedestrian Safety
Week was declared, police increased enforcement at crosswalks,
Cable Access spots were broadcast, pedestrian safety information
was included in the June utility billing insert and a student at
Bellview School, Kristina Swartout, organized a safety poster
project at the school.
Traffic Safety Commission
June 20, 1991
page 2
INFORMATIONAL ITEMS
Barlow reported that the proposed grant had made the first cut
and was in the top 2/3 for being selected.---Schraub had
questions regarding the meeting with Gix on the proposed bike
lanes for Siskiyou Boulevard. Arnold reported that both lanes
are substandard. Fregonese of Planning, Noyes from the Bicycle
Commission had met with him one morning and measured off various
areas of the boulevard. Gix is discussing the posibilities with
the State.---Sims asked Barlow for a status on the Vail railroad
property issue. Barlow reported that Vail is also looking at a
site on A Street, but no further information had arrived.---Sims
asked that the Commission's Action List be provided to them
periodically for review. Moore agreed to include them in the
next Traffic Safety Commission packet.
ADJOURNMENT
The meeting was adjourned at 7:25pm.
Respectfully submitted,
Rhonda E. Moore, Administrative Secretary
ASHLAND AIRPORT COMMISSION
MINUTES
Wednesday, July 10, 1991
CALL TO ORDER
The meeting was called to order at 12 :03pm in the Council
Chambers by Chairperson Al Alsing.
ATTENDANCE
Those in attendance were Commissioners Al Alsing, Ken Jones,
Linda Katzen, Jerry Insley, Bill Knowles and Leo Zupan and staff
representatives Pam Barlow and Rhonda Moore.
APPROVAL OF MINUTES
The minutes of the June 5 meeting were approved unanimously with
the following corrections:---Topic: Hangar Waiting List: Adoption
of "Official List" and other policies were discussed by Charles
Shafer and the Commission. The Commission agreed that
clarification is needed where someone is acting as 2 entities for
hangar list placement as an individual and as a corporation. . .
Staff will check with CVA (not OFA) . . .
RECOMMENDED MODIFICATIONS TO RESOLUTION 90-16: . ADDING A SECOND
SECTION WAIVING TIE DOWN FEES FOR NON PROFIT FLYJN'S AND
INCREASING HANGAR FEES BY 6%
Barlow requested that the Commission approve the modifications of
Resolution 90-16 and officially request City Council adopt the
modifications to waive tie down fees for non profit fly ins and
increase hangar fees by 6%. Knowles advised Barlow that the
Commission had previously requested a report from staff outlining
the measures being implemented to tighten up collection of the
tie down fees. Insley asked for a clearer accounting of the tie '
down fees' collected, requested that there be a lock box
installed in the FBO office for tie down fee collections and a
clearer policy on tie down fees and hangar rental collection.
Insley moved, Knowles seconded that the Commission defer their
recommendation of the 6% hangar fee increase until they are shown
an improvement in the collection of the tie down fees and allow
the amendment of Resolution 90-16 to include the waiving of tie
down fees for non profit fly ins. The motion was passed
unanimously. Scott told the Commission that the tie down fees
were being collected and that, due to a computer error, $1900 in
collected fees had not been produced on the monthly financial
statements for the FBO. He hoped to have this information
available for his report at the Executive Session.
Ashland Airport Commission
Minutes - July 10, 1991
page 2
REVIEW OF PROPOSED 'NEW HANGAR" SURVEY FORM
Barlow presented the "New Hangar" survey form that is to be sent
to all the people currently on the "New Hangar" listing. It will
be for informational use only and will not affect their placement
on the listing.
CALL FOR AN EXECUTIVE SESSION: SET A DATE
Tuesday, July 23 , 1991 at 7: OOpm in the Council Chambers was
agreed upon for the Executive Session.
REVIEW OF SAFETY REPORTS
Insley reported that they are in need of trash cans. at George
Hangars (Barlow is to work on getting them) , still need the sign
on the maintenance hangar (referred to City maintenance) . The
weed spraying has been done and the over-run was mowed. The
fiberglass panels on the maintenance hangar doors are broken
(referred to City maintenance) , gasoline filling valve well on
northernmost tank needs immediate attention (City maintenance is
working on the repair) , requested a locked, slotted type of metal
drop box and envelopes for tiedown monies with the tiedown fees
posted on it (Barlow will report on the cost estimate at the
August meeting) .
MONTHLY FINANCIAL REPORT
This item was deferred to the Executive Session.
RESPONSIBILITIES OF THE STATE AERONAUTICS ADVISORY BOARD (SAAB)
POSITION
Copies of the agendas and minutes of the last 2 meetings of the
SAAB were made available to the Commission to clarify this issue.
There were no comments made.
FBO REPORT
Scott introduced Greg Reeser to the Commission. Their proposed
partnership will be presented at the Executive Session. Police
are investigating the break-in of Hangar 172 (?) . $10,000 was
donated to the Easter Seal Fund from the Red Baron Pizza fly-in.
The Jackson County Air Show is scheduled for August 3-4. The
Fourth of July Parade Fly-Over was initiated by the Air Force.
An anonymous caller to the airport had advised that the FAA had
been contacted and warned Ashland Air not to do the fly-over. The
Commission asked that the FAA be contacted prior to the next 4th
of July Parade to work together on next year's flyover. Hangar
door has been repaired; only rough edges need to be smoothed over
now. Fuel valve has been .repaired. Insley asked if Staff would
check with APD for regular patrols by them at the Airport.
Barlow will report on this after checking.
Ashland Airport Commission
Minutes of July 10, 1991
page 3
INFORMATIONAL ITEMS---
REIL INSTALLATION--Barlow reported that the REIL system
installation should occur towards the end of August.
LORAN --Barlow reported there was no word on this yet.
U S CELLULAR--Barlow reported she had been advised by U S
Cellular's Chicago Office of FAA approval on July 3 for an
antenna installation on Dunn Butte; however, U S Cellular said
they had decided to install on Miller Mountain, instead.
PP&L LETTER--Barlow read a letter from staff to PP&L regarding
installation of power lines north from Emigrant Creek Road along
Dead Indian Road to facilitate an irrigation pump.
COMPREHENSIVE PLAN--Glen Ward of 537 Dead Indian Road was
present in the audience and addressed the Commission regarding '
the Master Plan update. Barlow advised him there would be-
approximately a month's delay. Mr. Ward plans to make a
presentation to the Commission at that time regarding a right-of-
way/easement condition of concern to him.
"HOLD HARMLESS" AGREEMENT--Knowles requested Commission review
the present "Hold Harmless" agreement process in the near future.
Knowles referred to the storage unit complex construction taking
place on Hwy. 66 with special reference to making sure that
restrictions on construction are required. . He' is concerned with
the roof possibly needing to be a non-glare paint. Additionally,
Insley felt that elevations of the new house being constructed
off the south end of the runway (across Dear Indian Hwy. ) should
have come before the commission. Barlow is to report at the
August Commission meeting with the conditions and restrictions on
these projects.
ADJOURNMENT
The meeting was adjourned at 1: OOpm.
Respectfully submitted,
Rhonda E. Moore
Administrative Secretary
airp\minutes\7-10-91.min
OF6�N�`°
July 23, 1991
4EGG� ��
Brian Almquist, City Administrator
Mayor and City Council
Q, Eric Dittmer; RVCOG
Dennis Barnts, Water Quality Superintendent
Pam Barlow, Administrative Assistant
ram: Steven Hall, Public Works Director
Wastewater Treatment Plant Facilities Plan
�1trt�Ptt: '
At the last discussion of the Ashland Wastewater Treatment Plant
Facilities Plan Review in April, \ the Council requested additional
information. In addition, Brown and Caldwell had a few minor
corrections.
Those items are attached for changes in your copy of the
Facilities Plan. I have taken the liberty and added page names
and inserted the changes on the pages.
They have been on my desk for some time (infamous black hole) , so
it is not Brown and Caldwell 's delay!
If you have any questions, give me a call.
SMH:rm\„mpr,.�
Encl: Amendments
fleBrown and Caldwell
Consultants
2300 Oakmont Way
Suite100
Eugene
Oregon 97401-5556
(503)686-9915
FAX(503)686-1417
May 28, 1991
Mr. Richard Santner
Department of Environmental Quality
811 Southwest Sixth Avenue
Portland, Oregon 97204 13-4384
Subject: Amendments to April 6, 1991, City of Ashland Wastewater
Facilities Plan Draft
Dear Mr. Santner:
On September 21, 1990, the Environmental Quality Commission (EQC)"approved
the City of Ash/and Program Plan for the improvements to the Wastewater
Treatment Plant Discharges into Bear Creek. The Program Plan called for a two-
phased report with the first phase to be submitted by May 31, 1991 .
Brown and Caldwell provided draft copies of the first phase report to the city
and the Department of Environmental Quality (DEQ) on April 6, 1991. This
information was then presented and discussed in a city council meeting on
April 16, 1991. Our draft report was accepted by the council with minor
additions.
Attachment A includes additions and modifications to the April 6, 1991, draft
addressing both DEG and city council comments. As we discussed, the .
April 6, 1991, draft in combination with this letter complies with the interim
report requirements stipulated by the EQC.
Figure 1 shows the next steps to be followed by the city and DEG in the
facilities total maximum daily load (TMDL) compliance process. We understand
that the DEG will continue sampling and reviewing flow monitoring information
for Bear Creek until approximately February 1992. At that time we expect that
the TMDLs and waste load allocation (WLA) to Bear Creek will be finalized so
that we can complete the second phase of the facilities plan report by
April 1992.
This schedule would allow the city to design improvements and begin
construction by January 1992. Following a two-year construction and start-up
period, the city would be in compliance with their WLA by the end of
December 1994.
Mr. Richard Santner
May 28, 1991
Page 2
The city will continue to investigate issues related to the treatment and disposal
alternatives discussed in our draft plan. From now until final TMDLs and WI-As
are available next spring, the city will work with the DEG to:
• Assist DEG and State Fish and Wildlife to integrate more fully fisheries
concerns into the TMDL process for Bear Creek.
0 Investigate effluent water rights.
• Assist DEG with TMDL and discharge permit development.
• Pursue Talent Irrigation District effluent reuse.
• Investigate effluent water rights transfer with acquisition of effluent
irrigation land.
• Refine Medford, Bear Creek Valley Sanitary Authority, and Ashland
wastewater treatment and disposal costs.
Thank you for your assistance. We look forward to working with you on the
next phase of this challenging project.
Very truly yours,
BROWN AND CALDWELL
1
J hn Holroyd
Project Manager
JEH:jdc.cm
Enclosures
cc/enc: Ashland City Councilors
Mr. Eric Dittmer, Rogue Valley Council of Governments
Mr. Terry Gould, Brown and Caldwell, Eugene
Mr. Steve Hall, City of Ashland
Brown and Caldwell
Consultants
3-6
13.7 inches, and 1988 was the fifth consecutive year of below-average rainfall. In 1988, the
DEQ measured flows lower than W cfs in Bear Creek above Ashland. These measurements
were made in the fall after irrigation releases from Emigrant Lake were stopped but before
winter rains began.
Table 3-3. Monthly and Annual Mean Discharge in Bear Creek
at Medford
Minimum, Maximum, Mean, Standard Coefficient Percent of
Month cis cfs cfs deviation, cfs of variation annual runoff
October 4.7 216 33 32 .98 2.4
November 8.2" 246 59 50 .85 4.3
December 17.0 1,137 147 195 1.33 10.7
January 13.0 1,080 221 238 1.08 16.0
February 12.0 873 223 194 .87 16.2
March 14.0 787 202 163 .81 14.7
April 4.9 686 197 133 .68 14.3
May 1.5 391 134 . 99 .74 9.7
June 2.1 232 73 55 .75 5.3
July .5 95 29 23 .78 2.1
August .4 115 29 27 .93 2.1
September .7 92 31 27 .85 2.3
Average Annual 8.4 304 114 75 .66 100.0
NOTE: Data accumulated by USGS from 1921 through 1981. Minimum and maximum
values are extreme for entire period of record. Adapted from Brown and Caldwell,
1989.
downstrea
The United States Geological Survey establish . Creek gauging station at Ashland in
the fall of 1990. This station is located n *b6ftm-of the outfall from the Ashland wastewater
treatment plant. Flow data will be reported regularly by the USGS starting in March 1991.
The preliminary flow data from this gauging station shown in Table 3-4 show a minimum,
flow of 10 cfs on October 1.
The DEQ reportedly monitored a flow of about 3 cfs at the Ashland gauging station while
sampling in early February 1991.
Ground water resources are minimal. The Bear Creek Basin consists of four aquifer units,
including Quaternary alluvium, Tertiary volcanic rocks of the western Cascades, Tertiary
sedimentary rocks, and Paleozoic - Mesozoic rocks. The Quaternary alluvium deposits that
underlie much of Bear Creek Valley are only a few feet thick, and are too small in extent to
be a major source of ground water. In addition, the alluvium contains a large.percentage of
clay and yields only small quantities of water. The Tertiary volcanic rocks, the Tertiary
sedimentary rocks, and the Paleozoic - Mesozoic rocks each consist of low-permeability
rocks capable of yielding only small quantities of water.
i -Y I'-3�
December 13, 1990
ALTERNATIVE SUMMARY
T1 TL E. LIMITED PLANT.MODIFICATIONS, Alternative 2
WINTER DISCHARGE OF TREATED
EFFLUENT TO MEDFORD
DESCRIPTION.• Alternative 2 assumes that only limited modifications would be
made at the Ashland WWTP and that no plant effluent would go to
Bear Creek. Winter effluent from the plant would go to the Medford
WWTP in both Alternatives 2A and 2B. Under Alternative 2A,.
summer effluent would be spray irrigated on city-owned land.
Alternative 2B would convey summer effluent to the Medford
WWTP for further treatment and disposal. A treated effluent flow
equalization pond would be included in this alternative to provide
flexibility for the irrigation operation. A portion of the flow would be
directed through an adjacent wetland area to receive additional
polishing prior to discharge to Bear Creek. Figure 8-3 shows a flow
schematic of Alternatives 2A and 2B.
PLANT Plant modifications would include addition of fine bubble diffusion to
MODIF ICAT IONS: the undersized secondary aeration system. A second 65 400t-
diameter secondary clarifier would be added to provide redundancy
and PWWF capacity. Effluent disinfection equipment would remain
unchanged except chlorine containment and scrubbing equipment
would.be added for safety reasons.
A 20-acre effluent storage pond would be included to balance the
summer irrigation requirements under Alternative 2A. A pond of
approximately the same size would be included in Alternative 28 to
store peak flows prior to discharge to the BCVSA'interceptor. An
effluent pumping station would be required with both
Alternatives 2A and 2B.
Major modifications would be required to the sludge treatment
system under both Alternatives 2A and 2B. The existing aerobic
digester would be taken out of service and a new anaerobic digester
the same size as the existing anaerobic digester would be built. The
existing anaerobic digester would be rehabilitated with a new cover
as well as new heating, mixing, and circulation pumping systems.
The existing secondary digester would be demolished. A 20-foot
dissolved-air flotation thickener would be.required to thicken waste
activated sludge.
�.3
Sludge storage would be ndled in an off-site facultative sludge
lagoon (FSL). Figur&4" shows a typical detail of a FSL. A
3.0-acre FSL would permit the plant to operate at optimum solids
loadings. Presently, the plant must adapt to increasing solids
,. loadings as solids are stored in the treatment system through the
winter.
Ashland Facilities Plan
9-46
Environmental Concerns
Each of the alternatives discussed will have some degree of environmental effect. This
section will address the potential effects in respect to air quality, noise, wetlands, and
fisheries in Bear Creek.
Air Quality. All the alternatives will include significant construction activities at the
treatment plant site. Alternatives 1A and 4 would entail the most modifications to the plant
site. Dust generation would be a principal concern. Dust problems can be mitigated by a
conscientious watering program during the dry periods.
Any existing odor problems associated with the secondary treatment process units should be
reduced as more aeration capacity is added. Although typically the headworks of a treatment
plant can release odors, to date, the existing headworks has not been identified as a source of
odors. If future study indicates that the headworks does release odors, odor control
equipment can be added under Alternatives 2, 3, and 4. When properly operated, the FSL
included in Alternatives 2, 3, and 4 would not be a source of odors.
Noise. Noise will be generated during plant construction or demolition activities. A
contractor would be required to conform to city ordinances regarding maximum"'allowable
noise levels and permitted times of construction during each day. The construction period
required for Alternative IA would be approximately 1 month at the plant site and 12 months
for the interceptor construction. Alternatives 2A, 2B, 3A, and 3C would each take '
approximately 12 to 16 months at the plant site. Due to the complexity of Alternative 4, this'
alternative might take somewhat longer to complete.
After the expanded plant is in operation, none of the alternatives should produce noise levels
higher than the current plant operation. Replacing the existing surface aerators would
remove a major source of noise.
Wetlands. There is no indication that the area shown for plant expansion would qualify as
wetlands habitat. The wetlands polishing treatment area included in Alternatives 2, 3, and 4
would be protected and improved. Any potential irrigation or FSL site would be investigated
to ensure that wetlands deterioration would not result.
Bear Creek Fisheries Impacts
Low flow conditions are major impediments to the expansion of fisheries on Bear Creek. In
the mid 1970s, Oregon State Fish and Wildlife estimated the minimum flows preferred for
development of fisheries in Bear Creek. Table 9-13 compares these minimum preferred
flows for fisheries with actual Bear Creek flows at Ashland from June to December 1990.
The Ashland WWTP flows and the percent of WWTP flow to total creek flow is also
provided.
Potable Water Impacts. The impact of an alternative upon the
area 's potable water resources was evaluated. Alternatives 2A
and 3A, which include irrigation land, may have a positive impact
on Ashland potable water supplies if existing T. I.D. water rights
can be transferred. Alternative 4, which would leave all Ashland °
effluent in Bear Creek, has the greatest impact on flows
available for all buses. Alternative 4 also would produce the
highest level of effluent, ' which would be further purified if
potable water was generated from Ashland's effluent.
9-47
Table 9-13. Comparison of Minimum Flows for Fisheries to Bear Creek Flows
Flow, cubic feet Actual Bear Creek flows, % flow from
Period per second(cfs) cfs, at date' Ashland WWTP
January to May 100
June 70 70.8 (7/23/90) 3.7
July,August 40 49 (8/21/90) 5.8
September 125 32.4 (9/20/90) 9.3
October 125 10 (1011/90) 30.1
November, December 100 31 (12/10/90) 1 11,5
' Bear Creek flows as reported In Table 3-4.
All alternatives except Alternative 4 would result in non-discharge of 3.8 cfs ( 2.43 mgd) of
Ashland effluent to Bear Creek, at least during the summer and fall. During October of last
year, Ashland's,effluent comprised about 30 percent of Bear Creek total stream now at
Ashland. However, the projected summer flow from the Ashland plant would be about
8 percent of the preferred October stream flow, according to Oregon State Fish and Wildlife.
It is unknown at this time what effect.withdrawal of Ashland's effluent mighthave.upon
fisheries in Bear Creek. The DEQ acknowledges that there may be trade-offs between the
desire for the highest quality effluent and Ashland's ability to pay for such an effluent
quality, and the desire to maintain flows in Bear Creek. The DEQ has the option to
reconsider the current TMDLs established for Bear Creek if they are convinced that
maintaining a flow of a lesser quality effluent is in the public interest. This decision would
ultimately be made by the Environmental Quality Commission which oversees the operation
of the DEQ.
Noncost Evaluation Summary, The preceding noncost evaluations
are subjective and do not lend themselves to numerical ranking.
However, the alternatives can be compared with respect to noncost
criteria as shown in Table 9-13. It should be noted that the two
most viable alternatives 1 and 3A compare closely; hence, neither
should be excluded on the basis of noncost criteria.
9-47 A
Cam. �j ►�l9 ��
_ J
Q
U
W
j
J
OU �
W
q w: ._J
W
CE
O
W O
�6?k�
1-- � � U d'
u�
v O z Z � r
Co
z UN J J � c�
;� r rn
U co }
a
U
Wp
N
LL, r.
Y�wNi{e
Z �j ¢ U CI N
CD
Z u. �j
WL m
W
IL III:.Y1R1
Mt pl :w .
r�p:aHp
IM,P
Or a � J
w
5ai�ilin�; T
'4pla:
Z \
T
LL N
TABLE OF CONTENTS
Page
I. INTRODUCTION 1
A. Purpose and Need 1
B. Public Involvement 3
DECISION 3
A. Other Decision Components 5
B. Required Mitigation 6
Ill. RATIONALE FOR THE DECISION 7
A. Response to Key Issues 7
Skiing Diversity 7
Water Quality 8
Character of the South Side 9
B. Response to Other Factors 10
C. Alternatives Considered 11
Alternative 1 (No Action) 11
ARemative 2 11
Alternative 3 11
Alternative 4 12
Alternative 5 12
Alternative 6 12
Alternative 7 (Selected Alternative) 12 _
Alternative 8 12
D. Environmentally Preferable Alternative 14
IV. IMPLEMENTATION 14
V. COMPLIANCE WITH THE NATIONAL FOREST MANAGEMENT ACT 14
VII. APPEAL RIGHTS 16
I. INTRODUCTION
This Record of Decision(ROD)documents my decision regarding anew Master Plan for the
Mt. Ashland Ski Area(MASA). it includes the requirements and conditions for my decision,
the factors that are considered, and the recourse the public has to appeal the decision.
A Draft Environmental Impact Statement(DEIS)was prepared forthis proposal and released
for public review in April, 1987. In response to public comments, additional analysis and
documentation was completed. In order to give the public an additional opportunity to
comment on the changes,a new DEIS was released on October 26, 1990.One hundred and
sixty letters as well as one petition with 812 names were received from the public and various
agencies commenting on the DEIS.Several comments received after the end of the official
comment period were incorporated into the analysis of public comments. All comments
have been reviewed and considered.A list of all comments received on the DEIS is included
in the Final Environmental Impact Statement (FEIS). Responses to public and agency
comments are also included in the FEIS and have been incorporated into my decision.
The expanded ski area development proposed in my decision is consistent with the Forest
Plan of the Rogue River National Forest.The planning area is specifically designated in the
Forest Plan as a Management Area for developed recreation.The goal of this Management
Area is to'provide quality outdoor recreation opportunities within a forest environment that
is modified for visitor use, visitor satisfaction and accommodation of large numbers of
visitors.*
A. Purpose and Need
The proposed action is the adoption of a Master Plan which will guide development of
an enlarged ski area on ML Ashland.The purpose of the Master Plan is to enhance the
economic viability of MASA by providing expanded ski-trail development on ML Ash-
land;the primary need of MASA and its clientele is for additional beginner and interme-
diate skiing terrain. Ski areas generally plan for a diversity of skiing terrain. The steep
terrain included within MASA's existing permit boundary accounts for MASA's reputa-
tion as an'advanced skiers'mountain.'The expanded development will provide a better
balance of terrain for skiers of all abilities.
Providing for a variety of recreational opportunities is an important role of the Forest
Service. This role is consistent with the agency's National Recreation Strategy, which
emphasizes partnerships between the public and private sectors for the provision of
recreational opportunities. This role is also consistent with the agency's Pacific North-
west Strategy,which supports efforts to stimulate increased resource-based economic
activities in the Pacific Northwest region.
The Forest Service recognizes that a ski area which provides a balance of opportunities
for skiers of all skill levels will attract a larger clientele.This would tend to result in a more
economically viable operation at MASA which would continue to contribute to the
economy of Jackson County.
Record of Decision - 1
Mt. Ashland Vicinity Map
62
Partlana '
CRATER LAKE
ROMU
u 92 Mt. Ashland 62
fwd
N O R�Tm yBf�w K FALu
Oregon �
Prospect
s..
Fnnaseo '(�
y6
b �
REDOING .
Sha Cove
a 62
e
O Butte Falls
234
G td Eagle Poin }}'((WILLOW cwEEIr
Ill •'�1wESf+fYO/w
agu River O A04vE
14
White City
5
MedfordN
Llwf
acksonville
99
Phoenix
rw�rw/[
23e Talent w[stwro/"
`ter Ashland Nr r
west /R
t �i /YY/[w1 NT
?per wttewwn►
t•
Mt Ashland s 66
eQy
A long-term Master Plan for the ski area will provide the direction and development of.
winter sports at MASA for the next 10-20 years. The long-term Master Plan will be the
vehicle for implementing site-specific facilities Ccomponent projects) within the ex-
panded ski area
B. Public Involvement
In 1984,Ski Ashland, Inc. (the permitee which owns and operates the ski area facilities
on National Forest land) prepared an Environmental Assessment Report proposing
expansion of the ski area Scoping for issues and concerns began with the development
of this document.A prior agreement between the Forest Service and the City of Ashland
indicated no further expansion of the ski area would occur without preparing an Envi-
rorunental Impact Statement(ES).The Environmental Assessment Report was used as
a basis for the Draft Environmental Impact Statement (DEIS).
A Draft EIS was released for public review in April,1987,with a 45-day comment period.
Two hundred and eighty-five copies of the DEIS were distributed. Informational *open
house'meetings were held,and a number of television;radio, and newspaper stories
followed distribution of the DEIS. Due to public interest, the comment period was
extended two weeks and dosed on July 6, 1987.Because numerous'analysis changes
wer made to the MASH proposal resulting from this initial DEIS,and in order to give the
public an additional opportunity to comment on those changes, a•new DEIS was
released on October 26, 1990.
The three key issues identified during the public comment period were: (1)the potential
impact to water quality from soil dmturbance and sewage disposal, (2) the need to
Improve the diversity of the downhill skiing terrain, and (3) the potential impact to the
uses and character of the south side of Mt Ashland.
The planning area was visited with concerned individuals, including representatives of
interested user-groups. Proposals were reviewed In the field with representatives from
the City of Ashland, the Sierra Club, the Southern Oregon Nordic Club, and other
interested parties. Many discussions took place between Forest Service representa-
tives and members of the public.Additional%pen house*meetings were held in April,
1990 to continue the scoping process and to update the public on ski-area proposals.
Newsletters were also distributed during the planning period to update interested
individuals on the status of the project A new DEIS was released on October 26. 1990.
Thee hundred copies of the DEIS were distributed. One hundred and sixty individual
MUM commented on the new DEIS.The key issues identified in the original DEIS were
reaffirmed by Public comments on the new DEIS.An analysis of those comments and
Forest Service responses to specific,substantive comments are included In Appendix
J of the FE'S. I considered these comments in my decision and as a result have
Incorporated additional mitigation measures in the FEIS.
11. DECISION
it is my decision to select Alternative 7,the agency's Preferred Alternative, described in the
FEIS and shown on the enclosed map,as the new Master Plan for the ML Ashland Ski Area
Alternative 7 will expand the ski area primarily on the north face of the mountain.
Record of Decision -3
It will provide for increased skiing and will enhance the quality of the recreational experience,
particularly for beginner and intermediate skiers.This decision is based on a careful review
of applicable laws, the FEIS, and public comments.
Approval of this Master Plan will provide for the orderly expansion of the ski area. It does
not approve the exact final locations of component projects nor does it indicate a specific
time-frame for construction of those facilities.Additional detailed designs, plans, and envi-
ronmental analyses will be required before on4he-ground construction of the Master Plan's
component projects.
Each project included within the scope of the Master Plan will require an additional level of
environmental analysis before construction is approved. A 'No Action' alternative will be
analyzed for each component project submitted.
The facilities authorized by this decision will support a total capacity of 4,800 people at one
time (PAOT). The PACT permitted in my decision represents a maximum capacity level
possible under the approved Master Plan; the figure is not a target for development.
Although the 4,800 PAOT figure represents the Master Plan's full potential for development,
further analysis may determine that tower levels of development are appropriate.
Specific elements of my,decision are described below and are shown on the enclosed map.
A detailed description of Alternative 7 is provided in Chapter II of the FEIS. The permit
boundary is expanded to include a total of 1,180 acres.The expansion is located primarily
on the north side of the mountain, including the area known as the •Knoll' (see map).
Alternative 7 provides for improvement to the existing lodge and it authorizes construction
of additional lodge facilities at the Knoll to accommodate the expected increase in skiers.
Speck location and design of new construction will occur after detailed engineering
investigations are completed. Parking, water, and sewage facilities will be constructed
according to a schedule that will accommodate the expanded capacity of the lifts and ski
trails. Including the existing development at MASA, a total of eight lifts and approximately
197 acres of ski trails are authorized by the Master Plan described in Alternative 7. New lift
technologies, terrain considerations, and other factors may result in minor changes in the
trail acreage and lift types identified in Alternative 7. Further study will also determine the
feasibility of continuing or modifying the Sonnet area for downhill skiing or replacing that
lift for snow play. The actual schedule for all lift construction/removal/replacement will be
determined in the environmental analysis for each lift. One mile of cross-country trail is
authorized for grooming on Road 20, on the south side of the mountain. Over-the-snow
evacuation routes and short segments of summer maintenance road will be located to serve
new lifts C6 and C7. New road construction will also be required to access parking in the
present Poma area
A. Other Decision Components
* The actual design of the expanded sewage facility is yet to be determined. However,
the preferred location for the treatment system has been identified (see map). The
planning and design will incorporate the required State and Federal environmental
standards. During site-specific analysis, the permittee will be required to explore fully
all reasonable alternative sewage treatment systems before construction of a particular
treatment system on National Forest land will be allowed.
Record of Decision - 5
• Summer recreation uses are contingent upon Forest Service approval of a summer
operations plan. The summer operations plan will identify existing and proposed uses
and it will identify special mitigation measures needed to protect the environment.
• Authorization of Altemative 7 as the Master Plan is made with the understanding that
the Master Plan will be amended or revised to reflect longer-term decisions regarding
the northern spotted owl. No timber sales for clearing ski runs, lift facilities, or other
purposes, will be auctioned or awarded until completion of revised Forest Plan stand-
ards and guidelines to ensure the northern spotted owl's viability,as required by Judge
Dwyer's decision on May 23, 1991.Any proposed removal of owl habitat after develop-
ment of these standards and guidelines will be evaluated in a project-specific analysis
which teirs to the EIS which generated the standards and guidelines. The U.S.D.I. Fish
and Wildlife Service will be consulted during the site-specific analysis for each project.
• The MASA Special Use Permit issued in 1986 remains in effect. However, in order to
incorporate additional mitigation measures and to comply with the terms of the National
Ski Area Permit Act of 1986, a new Special Use Permit will be issued.
B. Required MRlgatlon
All practicable means to avoid or to minimize environmental harm have been consid-
ered in the design of Alternative 7.The detailed mitigation measures to be required for
this project are displayed in Chapter II of the FEIS. Some of these measures are listed
below.The standards, guidelines, and mitigation measures outlined in the Forest Plan
are also incorporated by reference as required measures.All required measures will be
incorporated into the planning, construction, and operation of this project.
1'. Environmental analysis will be conducted for all ground-disturbing activities.
2. In cooperation with the Forest Service, a summer operations use plan will be devel-
oped to identify potential summer recreation opportunities.Potential summer use activi-
ties will be studied through the environmental analysis process and they will be man-
aged to avoid or to mitigate environmental impacts. Wildfire habitat needs will be
thoroughly considered in the development of a summer operations use plan.
3. All requirements and standards for protection of threatened, endangered and sensi-
tive species will be met.
4. Erosion control plans for the construction, restoration, and maintenance of facilities
will be prepared by the permittee and approved by the District Ranger.
5.Appropriate site-specific geotechnical investigations will be undertaken prior to final
project design, approval, and.construction..
6. Appropriate hydrologic analysis will be conducted to assess the potential water
quality impacts of site-specific development activities.
7. The Forest Service will encourage consultation between local and State regulating
authorities to ensure that potential impacts to water quality are fully assessed during the
environmental analysis process for the enlarged sewage treatment system.
Record of Decision - 6
8.Development will not occur in wetland or riparian areas unless there are no alternative
sites available,as determined by a Forest Service hydrologist.Before any such develop-
ment is authorized, a detailed mitigation plan will first be submitted for Forest Service
review and approval.
9.If such projects are approved,construction techniques that minimize soil disturbance
and avoid compaction will be utilized in or near wet meadows.
111. RATIONALE FOR THE DECISION
Significant efforts were made during the preparation of this EIS to involve and to solicit input
from interested organizations and individuals. I believe that interested parties have been
actively involved and have been given adequate opportunity to voice their opinions and
concerns. I recognize that most of the public comments have been in favor of expanding
the ski area I also recognize that some public comments have been in opposition to specific
facets of the project. I have considered all input in arriving at my decision.
In making this decision, it.was necessary to weigh the relative merits and consequences of
each alternative as well as to consider the legal concerns and public comments. I had to
consider the direct, indirect and cumulative impacts as well as the irreversible and irretriev-
able commitment of resources to an expanded ski area. I also viewed this decision in terms
of questions about regional economic (particularly recreational/tourism-oriented) develop-
ment strategies. Will improvement in the quality of the recreational facilities at Mt. Ashland
attract additional people whose expenditures will contribute to the local economy? Will
Improvements help ensure the Tong-term economic viability of the ski area? In summary, I
considered whether the overall public interest would best be served by expanding the ski
area, and if so, which alternative would best meet the public interest.
My decision in selecting Alternative 7 reflects the intention to allow Mt. Ashland Ski Area to
expand the number and variety of skiers it serves, while protecting the environmental
qualities and recreational attributes that make ML Ashland a unique, significant place.
Factors which relate to my decision are discussed below. No single factor determined the
decision.Rather,all factors were considered and balanced in reaching the decision that will
result in the greatest overall benefit to the public.
A. Response to Key issues
During the scoping process and the subsequent review of public comments to the
DEIS,a number of issues were identified.From these,several issues emerged as being
particularly important The resolution of a particular issue will be evaluated differently
among concerned individuals, but I have made every effort to consider all viewpoints
in making my decision on the MASA Master Plan.
Is there a need for better skiing diversity, with emphasis on providing more
beginner and Intermediate skiing terrain?
One factor which was reinforced during the public review period was the need for
more diversity in skiing terrain. MASA is known as an'advanced skiers' mountain.'
Public response to the DEIS reaffirmed the need for additional ski trails, particularly
Record of Decision - 7
on beginner and intermediate terrain. The analysis of the Knoll indicated a variety
of .novice-to-intermediate terrain that would balance Mt. Ashland's largely
advanced-ability level terrain.I believe development of the Knoll area is in the public
interest by providing MASA with critical lower-ability,skiing terrain. Expansion of the
ski area as planned in the selected alternative would provide for a balance of ability
levels that closely matches the expected distribution of skier ability levels in the
market. The long-term objectives of the Master Plan are to provide a high quality
downhill ski experience that is in balance with other recreational opportunities at Mt.
Ashland, is economically feasible,and is within the capabilities of the land to absorb
the development.The proposed expansion will accomplish these objectives. It will
provide the needed balance in skiing terrain and, overall, it should contribute
significantly to the long-term viability of the ski area
1 recognize the need of MASA to utilize established facilities and assets to supple-
ment winter season revenues. Development of a summer operations use plan will
increase the diversity of recreational opportunities and will contribute to the long-
term economic stability of the the ski area
I also recognize the positive effect a financially sound ski area can have on the local
economy. In addition to the direct contribution the ski area makes to the local
economy, it provides recreational opportunties and sources of income during
November-February, a period when other recreational and tourist-oriented uses in
Jackson County(such as the Oregon Shakespeare FestivaQ are not occuring.Most
of Jackson County's income-producing recreational/tourism opportunities are sea-
sonal (i.e., March-October);the MASA expansion can help to provide for increased
recreational opportunity during the winter season.
How will water quality wtthin the Ashland Creek Watershed be protected and
how will It be affected by soil disturbance?
As discussed in the FEIS(Chapter IV,Section B.3),some ground disturbance would
result from the Master Plan's component projects.The actual amount of disturbed
soil any one time will depend on the schedule of projects as implemented. The
MASA permittee has effectively mitigated erosion during and after construction of
the Comer chairlift in 1987. The mitigation measures applied there will be used in
the construction of additional towers and ski trails. I believe that appropriate mitiga-
tion measures have been developed which will reduce or avoid adverse conse-
quences. Additional environmental data and hydrologic/soil studies, needed to
provide Informabon that will help reduce potential impacts to water quality, have
been Identified. Mitigation measures outlined in the FEIS will be further developed
and prescribed during site-specific analysis of component projects.With this ongo-
ing environmental analysis, I believe that impacts to water quality will be substantial-
ly reduced or eliminated altogether. Those adverse impacts which can not be
eliminated are acceptable in the context of the total project.
it is important to note that my decision does not include approval of a sewage
system within the Ashland Creek Watershed.Although such a sewage system may
be technically feasible from an environmental quality standpoim, I am unwilling to
authorize such development without more reliable information. it is of over-riding
importance to maintain the high quality of water for the City of Ashland's domestic
water supply. Because of this concern, I will not permit a sewage drainfield within
Record of Decision - 8
the Watershed. I also realize that current technology in sewage treatment can
provide a safe and acceptable means of dealing with this concern at an alternative
location outside of the Watershed. The permittee will be required to comply with
requirements of the Clean Water Act, applicable State standards, as well as local
regulations, during the development of any sewage treatment facility. The expan-
sion of the ski area beyond its current sewage capapcity is contingent upon the
permittee obtaining the necessary permits from regulatory authorities for expansion
of the sewage treatment facility.
Expansion of the ski area will also require additional parking areas to accommodate
the increased number of skiers. 1 recognize the concern of potential contamination
of water supplies by petroleum products from these areas.The analysis in the FEIS
(and with use of the mitigation measures identified in the FEIS) indicates the
potential for contamination of municipal water supplies is remote.
As to the question of improperly disposed human waste and the potential effects
on the municpal water supply,the mitigation and monitoring measures identified in
the FEIS will assure that the risk to any water source are within the provisions of the
Clean Water Act.
It is also important to note that the mitigation measures required for this project are
stringent These measures are intended to reduce significantly the direct, indirect,
and cumulative impacts; these measures will be reviewed and then applied or
modified as appropriate. Site-specific mitigation measures for the Master Plan's
component projects, coupled with Forest Plan Standards and Guidelines, will en-
sure compliance with Federal and State water quality standards. Analysis has
shown that the impacts to water quality would be of such a small scale as to be
immeasurable.
How will the uses and existing character of the south side be affected?
A concern of some local residents is that downhill skiing facilities on the south side
of the mountain (west of the current parking areas) would adversely change the
existing character and values of that area. It became dear during the scoping
process and the DEIS comment period that cross-Country skiing and the existing
character of the south side are important.Cross-country skiing is the most popular
form of dispersed winter sport on the Rogue River National Forest. Grooming one
mile of cross-country trail (i.e., extending west along Road 20 from the current
parking area) in an area of harsh wind conditions and drifting snow will provide
easier access for families beginning this sport The Master Plan's inclusion of
Improved accessibility for cross-country skiing will diversify the winter sports oppor-
tunities in the area
I am aware of the differing needs and expectations of cross-country skiers and
downhill skiers.The main emphasis of the MASA permittee is to provide for downhill
skiing opportunties. As to potential areas where cross-country and downhill skiing
both might occur, the conflicts that would have been created (as well as the
measures that would have resolved these conflicts) were identified.The DEIS and
the FEIS identified potential areas for additional downhill skiing.The south side of
the mountain was one of several such areas that were analyzed as possibly provid-
ing additional beginner and intermediate level downhill skiing terrain. More desir-
Record of Decision - 9
able skiing terrain at the needed beginner and intermediate skier-ability levels are
offered at the Knoll. In view of the expressed needs of the public and the stated
needs of the permittee, I have decided not to allow additional facilities on the south
side. The area identified in the FEIS as the south side will remain in its existing
condition. Summer recreational uses will not change unless and until proposed
activities are approved in a summer operations use plan.I will encourage the public
to help the Forest Service to identify the uses compatible with this area.The facilities
and appearance of the Mt. Ashland Campground will not change as a result of the
MASA Master Plan decision.
B. Response to Other Factors
Botanical Area. The Klamath National Forest (KNF) is considering a Botanical Area
designation for the south side of Mt.Ashland.The KNF is in the early stages of preparing
a National Forest land and Resource Management Plan; it is extremely important that
the Rogue River National Forest continue to coordinate MASA-related actions with the
KNF planning process.After careful review of the FEIS, I have determined that potential
conflicts between the expanded MASA permit boundary and the candidate Botanical
Area are minimal; the expanded permit boundary for the ski area will not compromise
the objectives of the candidate Botanical Area
Fragile High Elevation Site. MASA is located at a high elevation site with a short
growing season and fragile soils. During the winter months, soils are well protected by
deep snow cover and the area can withstand heavy use with very minor impacts. During
the summer months, however, the area is more susceptible to overuse. In recognition
of this potential environmental impact, I am requiring the preparation of a summer
operation use plan prior to authorizing new summer uses. Measures to mitigate poten-
tial impacts of overuse have been identified and will be incorporated into this plan.
Economics. I have reviewed the financial analysis to assure myself that the develop-
ment proposed is economically feasible.The financial success of the ski area is impor-
tant when considering its local and regional benefits. The alternative that provides the
greatest potential for financial success is the aftemative most likely to ensure the
long-term viability of the ski area I have strongly considered this criterion in making my
decision. 1 also have no reason to believe the permittee would undertake additional
development that is not financially feasible.
Environmental Factors. Implementation of the alternatives will result in some adverse
environmental effects. I have considered the direct,indirect,and cumulative effects that
would result from implementation of the Master Plan. Commitment of forested land to
the development of ski trails is unavoidable and will change the appearance of those
portions of the landscape. Construction of roads and parking areas will also result in
an irreversible loss of forest site productivity on these areas. I recognize that many
people value the Ml Ashland area for its natural beauty.Development may unavoidably
affect the natural appearancq in some places, particularly in the vicinity of the Knoll and
other north-side areas, but the values many people seek on the south side of the
mountain will not be lost.
Record of Decision - 10
C. ,Alternatives Considered
This section briefly describes the alternatives that were considered in detail. Twelve
other alternatives for providing downhill skiing were considered but these were eliminat-
ed from detailed study. The rationale for their elimination is provided in Chapter II,
Section B,of the FEIS.In addition to these alternatives,two alternatives from the original
DEIS were considered but eliminated from detailed study because the issues, con-
cerns, and opportunities addressed by these altematives were adequately met by
Alternative 2.
Eight alternatives are considered in detail in the FEIS. Alternatives 7 and 8 were
developed in response to public comments on the 1990 DEIS. All alternatives are
designed to provide a variety of choices for improving the recreational experience at
MASA.
Alternative 1 (No Action)
This alternative would make minor modifications to the existing facilities within the scope
of the current Special Use Permit.The permit area would remain at 290 acres.Modifica-
tions would include the moving of Ariel terminal downslope (i.e., out of an area of high
velocity wind) and interior improvements to the existing lodge and rental shop. MASA's
capacity would remain at 1,658 people at one time (PAOT), served by the four existing
ski lifts. The 88 skiable acres and their range of ability-level distribution would not
change.
Alternative 2
Alternative 2 would expand the permit boundary to enclose 500 acres,including an area
on the south side of Mt Ashland that has historically been used for downhill skiing.
MASA's capacity would increase to 1,854 PACT. A total of five lifts would serve the
downhill skiing terrain.Approximately four acres of new skiing terrain on the north side
of the mountain is proposed under Alternative 2. In addition to improvements to the
existing lodge and rental shop,additional facilities would include a snow-play area and
one mile of groomed cross-country ski trail on the south side of the mountain. Parking
capacity would be increased from the current 600 spaces to accomodate a total of 805
vehicles. A variety of summer uses at MASA would be developed. Theie uses would
include (but would not be limited to) running and orienteering events, bicycle and
horseback riding concessions, music festivals, and educational seminars.
Alternative 3
Alternative 3 would represent a substantial increase in MASA's size and its diversity of
skiable terrain from current levels. it would increase the capacity of the ski area to 4,025
PACT. A new lodge at the Knoll would accommodate the increase in visitors. A total of
seven ski lifts for downhill skiing would provide access to 180 skiable acres. The
distribution of accessible terrain by ability level would be enhanced with the creation of
additional intermediate runs on the Knoll and north of the Bowl. The permit boundary
would be expanded to enclose a total of 1,120 acres, including several areas of desir-
able skiing terrain.Additional facilities include a snow-play area at the Knoll, a telelift for
telemark skiing, and a system of cross-country ski trails on the south side of the
Record of Decision - 11
mountain.Parking capacity would be increased to accomo date 1,655 vehicles.A variety
of summer uses at MASA would be developed. These uses would include (but would
not be limited to) running and orienteering events, bicycle and horseback riding con-
cessions, music festivals, and educational seminars.
Alternative 4
Alternative 4 would result in the most extensive enlargement of MASA of all eight
alternatives presented. A total of 4,968 PAOT would be served by eight lifts and their
trail systems. Skiable terrain would be increased to 205 acres. The distribution of
ability4evel terrain would be enhanced by additional beginner and intermediate runs.
The permit boundary would be expanded to enclose a total of 1,230 acres, including
areas north of the Bowl,on the Knoll,and on the south side of the mountain.A new lodge
area at the Knoll,which would include facilities for overnight accomodations,would be
linked to the existing lodge with a transport lilt. Additional facilities would include a
system of groomed cross-country trails,a service building/warming hut,and a telelift for
telemarkers on the south side of the mountain.Parking capacity would be increased to
accommodate 1,900 vehicles.Summer uses of MASA would be developed.These uses
would include(but would not be limited to)running and orienteering events,bicycle and
horseback riding concessions, music festivals, and educational seminars.
Aftemattve 5
Alternative 5 would increase MASA's capacity to 3,554 PACT,served by a total of seven
lifts.it would expand the permit boundary to enclose a total of 910 acres,including areas
north of the Bowl and on the south side of Mt.Ashland.Developments on the south side
would include a lift for downhill skiing, a warming hut, one mile of groomed cross-
country trail, and a parking area Skiable acres would be increased to.145 acres.
Additional facilities would include a snow-play area at the Knoll and improvements to
the lodge.Parking capacity would be increased to ac comodate 1,450 vehicles.Summer
uses of MASA would be developed.These uses would include(but would not be limited
to) running and orienteering events, bicycle and horseback riding concessions, music
festivals, and educatitxtal seminars. Another possible summer-use opportunity would
be the use of lift C10 to transport visitors to a viewing area
Afemative 5
Altemative 6 would provide for 3,494 PAOT; a primary difference from Alternative 5 is
that lift C10 (on the south side of the mountain).would be located entirely above Road
20,thereby permitting traditional access by cross-country skiers to the south side of Mt.
Ashland. A total of seven lifts would provide access to 145 acres of skiable terrain.
MASA's permit boundary would be expanded to enclose a total of 880 acres, including
areas on the south side and north of the Bowl.A snow-play area would be located near
the Knoll.One mile of cross-country ski trail would be groomed.Parking capacity would
be increased to accomo date just over 1,400 vehicles. Summer uses of facilities would
be developed. These uses would include (but would not be limited to) running and
orienteering events, bicycle and horseback riding concessions, music festivals, and
educational seminars. Another possibile summer-use opportunity would be the trans-
port of visitors on lift C10 to a viewing area
Record of Decision - 12
i�112,11
40wo '
�t
mv
� e,.ue� ��z�� lE, 1 �
0� �
J�*�i�lEtI71111La'11111 WC14 �A`�
l;
Alternative 7 Selected Alternative
Alternative 7, the Forest Service's Preferred Alternative in the FEIS, would expand
MASA's capacity to 4,795 PAOT,served by a total of eight lifts.Skiable terrain would be
increased to 197 acres. One mile of cross-country trail would be groomed on Road 20.
No permanent facilities would alter the character of the south side.A transport lift would
connect the existing lodge to a new facility at the Knoll. MASA's permit area would be
expanded to enclose a total of 1,180 acres,-primarily including areas north of the Bowl
and at the Knoll. Parking capacity would be increased to accomodate just over 1,900
vehicles. Summer uses at MASA would be developed. These uses would include (but
would not be limited to) running and orienteering events, bicycle and horseback riding
concessions, music festivals,and educational seminars.Another possible summer-use
opportunity would be the transport of visitors on lift C9 to a viewing area at the Knoll.
Alternative 8
Alternative 8 would increase MASA's capacity to 3,073 PAOT, with 141 skiable acres
served by a total of six lifts. Besides improvements to the existing lodge, new facilities
would include a snow-play area at the Knoll.MASA's permit boundary would be expand-
ed to enclose a total of 780 acres,including an additional area north of the Bowl.Parking
capacity would be increased to accomodate 1,235 vehicles. Summer uses of MASA
would be developed. These uses would include (but would not be limited to) running
and orienteering events, bicycle and horseback riding concessions, music festivals,
and educational seminars.
A comparison of major components of the alternatives are shown in the following table.
COMPARISON OF ALTERNATIVES
Alternatives
1 2 3 4 5 6 7 - 8
People At One 1,658 1,854 4,025 4,968 3,554 3,494 4,795 3,OZ3
Time
Gross permit acres 290 500 1,120 1,230 910 880 1,180 780
Skiable acres 88 92. 180 205 145 145 197 141
Total number of Ift 4 5 8 8 7 7 8 6
Groomed cross- 0 1 16 16 1 1 1 0
country trail mile miles miles mile mile mile -
Parking spaces 600 805 1,655 1,905 1,450 1,405 1,905 1,235
Record of Decision- 13
D. Environmentally Preferable Alternative
According to Federal regulations (40 CFR 1505.2(b)), I am required to identify the
attemative(s) which could be considered to be environmentally preferable. The environ-
mentally preferable alternative is defined as the alternative causing the least impact to
the biological and physical environment.
Based on this definition, Alternative 1 - No Action is the environmentally preferable
alternative.Alternative 1 was not selected for several reasons.The principal reason is that
it neither contributes to the diversity of skiing terrain nor to the long-term economic
viability of the ski area
IV. IMPLEMENTATION
This decision will be implemented thirty(30)calendar days after the Notice of Availability of the FEIS
and the Record of Decision appear in the Federal Register.
Each project authorized as a Master Plan component will require additional environmental analysis
prior to construction, with the appropriate level of analysis determined pursuant to the National
Environmental Policy Act and Forest Service requirements.
V. COMPLIANCE WITH THE NATIONAL FOREST MANAGEMENT ACT
Forest Plan Consistency
The selected actions are consistent with the Forest Plan. My reasons for making this determination
follow:
• The existing MASA permit area and the selected expansion area are designated by the Forest
Plan for Developed Recreation, Management Area 4. The goal of this Management Area is to
'provide quality outdoor recreation opportunities within a forest environment that is modified for
visitor use, visitor satisfaction and accommodation of large numbers of visitors.•
Development of the ski area will contribute to the range of recreation experiences available on
the Rogue River National Forest, and it will better serve the needs of the recreating public.
A ski area with a more balanced range of ability-level skiing terrain will tend to be more
economically sound, thereby contributing proportionally to the local and regional economy.
* Expansion of the existing ski area is emphasized over development of new areas.
Actions are consistent with the Forest Service's National Recreation Strategy and the agency's
Pacific Northwest Strategy,both of which speak to meeting public needs and promoting tourism
by providing for high quality recreational opportunities.
Record of Decision - 14
Suitability for Timber Production
There are no lands in the MASA planning area that are identified as suitable for timber production. .
Some timber will be harvested in order to prepare the area for downhill skiing.
Vegetation Manipulation
The actions of this project which would after vegetation compy with the seven requirements of 36
CFR 219.27(b) and the ROD issued on 12/8/88 and the mediated agreement of May 1989 for the
Pacific Northwest Region's FEIS for Managing Competing and Unwanted Vegetation. My reasons
for making this determination follow:
* Clearcutting is the only effective means of Gearing for ski area development; clearing aftema-
tives that use other cutting systems were not evaluated in detail.
* During site-specific analysis, additional alternative revegetation practices will be identified that
reduce the need for subsequent vegetation maintenance.treatments. Practices that meet the
water quality objectives for the Ashland Municipal Watershed will be incorporated in site-specific
project analysis.
* Proposed manipulation of vegetation will use manual treatment methods and a maintenance
strategy.Slash burning included as par of the MASA Master Plan's implementation will be done
for objectives of fire hazard reduction and public safety; such actions are not within the scope
of the Pacific Northwest Region's vegetation management program.
* The effectiveness of vegetation maintenance treatments will be monitored; effective practices
to reduce the need for future retreatments will be identified and implemented.
* The vegetation management methods proposed for the MASA Master Plan were subject to
public review and comment in the DEIS. Additional proposals for vegetation management will
also be made available for public review during site-specific analysis of the Master Plan's
component projects.
* Vegetation will not be managed for timber production but will be manipulated to provide for the
desired recreational opportunities.
* Vegetation will be manipulated in order to construct and maintain ski trails and ski runs for
downhill skiing. Clearing of the trails and runs will provide for better grooming and preparation
of the skiing surface.
* Vegetation adjacent to ski trails and ski runs will be manipulated to provide for visitor safety.
* Water quality and quantity will be maintained.
* Measures employed to manipulate vegetation will be the most economically practicable while
protecting other resource values.
* All site-speck actions which require vegetation manipulation will be conducted in a manner
consistent with the mediated agreement
Record of Decision - 15
Even-aged Management and Clearcutting
The silvicultural prescription given in the Forest Plan for this Management Area emphasizes man.
agement of vegetation to meet the needs of developed recreation activities while being compatible
with other resource values. Clearcutting of ski trails is the only effective means of preparing the ski'
area for downhill skiing,
VI. APPEAL RIGHTS \
This decision may be appealed in accordance with the provisions of 36 CFR 217 by filing a written
notice of appeal within 45 days of the date specified in the published legal notice. Two copies of
the appeal must be filed with the Reviewing Officer.
John F. Butruille, Regional Forester
Pacific Northwest Region
USDA Forest Service
P. O. Box 3623
Portland, Oregon 972063623
The notice of appeal must include sufficient narrative evidence and argument to show why this
decision should be changed or reversed (36 CFR 217.9).
Decisions on the MASA Master Plan's site-specific component projects are not made in this docu-
ment. Final decisions on component projects authorized by this,document will be made after
site-specific analysis in compliance with the National Environmental Policy.Act..
I encourage anyone who is considering an appeal to consult with me before submitting their appeal
to see if their concerns can be resolved.
For further information contact Mary Smelcer,District Ranger,or Tom Lupes at the Ashland Ranger
District at (503) 48233,93.
Signature D
Record of Decision - 16
PLANNING ACTION 91-068
REQUEST FOR A COMPREHENSIVE PLAN MAP AMENDMENT TO CORRECT A
MAP DRAFTING ERROR. CHANGE IS FROM OPEN SPACE TO SINGLE FAMILY
RESIDENTIAL FOR THE PROPERTY LOCATED BEHIND 50 W. NEVADA STREET.
APPLICANT: CITY OF ASHLAND
PUBLIC HEARING
No one came forth to speak.
COMMISSIONERS DISCUSSION AND MOTION
Jarvis moved to approve, Thompson seconded the motion and it was carried
unanimously.
OTHER
Manufactured Housing Development
Fregonese stated that hearings need to be scheduled on this issue. The.State law
requires an inventory of manufactured homes as of July 1990 and determine those
homes that are being threatened by being removed because they are in high density
residential or commercial-industrial zones. The City has to allow for the relocation into
an existing park.
Carr moved to start the hearings on manufactured housing. Thompson seconded the
motion and it was carried unanimously.
Annexation Criteria
Staff would like to make amendments to the annexation criteria. Carr moved to have a
hearing on this item. Jarvis seconded the motion and it was carried unanimously.
Street Tree Book
A letter should be drafted from the Chairman to the Tree Commission complimenting
them on a job well done.
ASHLAND PLANNING COMMISSION - 11
REGULAR MEETING
MINUTES
MAY 14,1991 -
Notice is hereby given that a PUBLIC HEARING speci"ich ordinance cn.._.on the objection is based on alsopmcludes your
on the following request with respect to the right of appeal to LU13A on that criterion.
ASHLAND LAND USE ORDINANCE will be held A copy of the application, all documents and evidence relied upon by the
applicant and applicable criteria arc available for inspection at no cost and will
before the ASHLAND PLANNING COMMISSION be provided at reasonable cost,if requested. A copy of the staff report%ill be
on the-14TH DAY OF MAY, 1991 AT 7:00 P.M. at available for inspection seven days prior to the hearing and will be provided at
reasonable cost, if requested. All materials arc available at the Ashland
the ASHLAND CIVIC CENTER, 1175 East Main Planning Department,City Hall,20 East Main,Ashland,OR 97520.
Street, Ashland, Oregon. During the Public Hearing,the Chairshall allowtestimony from the applicant
and thou in attendance concerning this request:The Chairshall have the right
The ordinance criteria applicable tothisapplication are attachedto this notice. to limit the length of testimonyand require that comments be restricted to the
Oregon lawstales thatfailureto raise an objection concerning this application, applicable criteria.
either in person orby letter,or failure to provide sufficient specificity to afford
the decision makeran opportunity to respond to the issue,precludes your right If you haw anyquestions orcomments concerning this request,plcasc feel free
of appeal to thefand Use Board of Appeals(LUBA)on that issue. Failure to to contact Susan Yates at the Ashland Planning Department,City Hall,at488-
5305.
.:
51 F_FU . �
l
00 Wo t;
Joe T.
at,
ALMEDA DRIVE k,; ?'RR-5.
W
z
W
Q W - W'
> 3
r
JAwER DRIVE , _.._.. .:� . •-'r —'-'ti
J N
W K
_ >
I
n'
nany NEVADA ST.
PLANNING ACTION 91-068 is a request for a Comprehensive Plan Map amendment to
correct a map drafting error. Change is from Open Space to Single Family Residential for
the property located behind 50 W. Nevada Street. Comprehensive Plan Designation:
Open Space; Zoning: Jackson County; Assessor's Map #: 4BB; Tax Lot: 700.
APPLICANT: City of Ashland
Type III amendments may be approved when one of the following conditions exist:
a) A public need, supported by the Comprehensive Plan.
b) The need to correct mistakes.
c) The need to adjust to new conditions.
d) Where compelling circumstances relating to the general public welfare
require such an action.
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
May 14, 1991
PLANNING ACTION. 91-068
APPLICANT: City of Ashland
LOCATION. Nevada Street, behind Ashland Greenhouses
ZONE DESIGNATION: RR-5 (Jackson County)
COMPREHENSIVE PLAN DESIGNATION: Open Space
ORDINANCE REFERENCE: 18.108
REQUEST: Comprehensive Plan Map amendment to correct a.map drafting error.
Change is from Open Space to Single Family Residential.
I. Relevant Facts
1) Background - History of Application:
There are no planning actions of record for this parcel.
2) Detailed Description of the Site and Proposal:
The site is a 4.72 acre parcel presently located northwest of Ashland.
Greenhouses, under the jurisdiction of Jackson County. The land is within
the Ashland urban growth boundary. There are presently some
greenhouse structures on the site.
The City proposes to change the Comprehensive Plan designation for this
parcel to Single Family Residential from Open Space, to correct a drafting
error made during the mapping of the 1981 Comprehensive Plan
Designations.
II. Procedural - Required Burden of Proof
The criteria for approval of a Type III amendment (Comprehensive Plan Map
Change) are as follows:
Type III amendments may be approved when one of the following conditions
exist.
a) A public need, supported by the Comprehensive Plan.
b) The need to correct mistakes.
c) The need to adjust to new conditions.
d) Where compelling circumstances relating to the general public welfare
require such an action. .
When the Comprehensive Plan map was being drafted for the 1981 version, a
new designation was added for lands in the floodplain, or undeveloped land
owned by the City — Open Space. The City owned land along Ashland Creek
and for the sewer treatment plan were indicated as Open Space.
An intern from Southern Oregon State College Geography Department assumed .
from the maps that this 4.72 acre parcel was owned by the City and included it as
part of the Open Space designation.
As shown in the 1978 Comprehensive Plan map, this area was indicated as SR
(suburban residential), and not as Open Space, and not as City-owned land (P -
Public and Parks).. Therefore, a drafting error occurred from the"3978 plan to
the 1981 plan.
III. Project Impact
This area is outside of the floodplain of Ashland Creek, and is relatively flat land
that could be available for residential development,should it ever be annexed
Also, agriculture is a permitted use in the R-1 zone, and greenhouses are
considered as a form of agriculture, under Oregon Revised Statutes. Therefore,
either single family development or expansion of the greenhouse facility would be
permitted uses on this land.
IV. Conclusions and Recommendations
Staff recommends approval of the Comprehensive Plan Map change from Open
Space to Single Family Residential for this parcel.
PA91-068 Ashland Planning Department — Staff Report
City of Ashland May 14, 1991
Page 2
ST dew a
g o`
A D V
A —
� uenic A !a
ron{le /
2
A �
°pk SF.
A
lib ty
TO
v ♦ .3 'Q o
9 man p' • 4
A T ° /
ker y ,
n
hil view �
i
c
H X AA Q
A A 0cZO � cctD>
J. mmc3 OO WAA
----- -- eY Imon c,. ,d. ^ A o / - - n 1 3 z A r D
Po� _ A° an m z �D =
pAam to D
0
4n° r A 0 H Qe D m y
o a n r. Z r
0 CL lu
A < ^, c Q
°> o• ion•Aid. O 7 Q N v �• A •r n C 1^•I
N rO/''OO 7 A r�i N 9 9 N
v v o d .4
9 vJ A c m a c "
m > > � c Lf
0. 't 'Weil
Im
• .e. v� � X79 � �
.,
-06-
... ON r
f � a
• 1 A
r
� � 1
CL 1
or
►a� �
•f
r
h
\ G
x 66
4� \7
X1b.
Gy
'd
R y
n
. aZof AS&
memorandum
July 30, 1991
0REGOd
II: Brian Almquist, City Administrator
r- Steven Hall, Public Works Director
ram:
Wastewater Plant/Ashland Pump Station/Sink Hole
p�1l�lett:
ACTION REQUESTED
None, information only.
INFORMATION
Ashland Creek Sewage Pump Station
We had our first "official" test of the standby power generator at the
Ashland Creek Pump Station. On a scale of 1 to 10 the operation was a
10H The generator started automatically when the power went down and
shut down when the power was restored.
Upsizing of a pump to increase the capacity of the station is
scheduled for this summer. This will help us during the heavy flow of
the winter months when the "inflow and infiltration" (I ' & I) is high
and causes our peak flows. Inflow and infiltration are caused by
leaks in manholes and pipes and illegal connections of roof drains or
similar itiems. our "I & I" is well within federal guidelines which
very few cities or sewage districts can claim without major line and
manhole rehabilitation.
Ashland Wastewater Plant
Dennis Barnts and Dick Marshall have been experimenting with a new
chemical on the market which we hope can minimize odor problems. It
is not a "masking" agent that merely covers a bad odor with a good
odor, but a biodegradable chemical that works to prevent the odors.
As Dennis indicated to me, we have an "intravenous drip system" at the
headworks of the wastewater plant. Initial, and very preliminary
results look promising. We will keep you posted.
North Main Sewage Pump Station
During the last power outage, we had- a spill due to overflow of the
North Main Pump Station. We have instituted a standard procedure of
visually checking all of our pump stations during power outages or
equipment failures. If a pump station wet well (storage tank) is
reaching capacity, we will use our sludge truck to pump the wetwells
down and then transport the sewage directly to the wastewater plant.
Wastewater Plant, Pump Station, etc.
July 30, 1991
Page Two
Sink Hole on South Mountain
You may have read the article on the "sink hole" that appeared in a
front yard of a home on South Mountain just south of Siskiyou
Boulevard. The sink hole has turned into a $15,000 problem for the
engineering and street divisions. We found an old ( 'teens or
twenties, maybe) hand poured concrete mini-aqueduct that travels under
an office building (possibly two buildings) which has had some
portions of the bottom section eroded over the years. We used our new
sewer division television camera to inspect a portion of the line. In
order to alleviate a critical portion of the problem, a section of 48
inch storm drain line will have to be constructed along with a
temporary 24-inch "detour". The 48-inch line is required by our
master plan on South Mountain and the 24-inch line will interconnect
with an existing 24-inch line in Iowa Street. This is one of those
unknowns which seem to be appearing with frightening regularity over
the last two years. This is not a budgeted project, but will have to
be dealt with this year.
cc: Dennis Barnts, Water Quality Superintendent
Dick Marshall, Wastewater Plant Supervisor
Jerry Glossop, Street Superintendent
Jim Olson, Assistant City Engineer
Pam Barlow, Administrative Assistant
pF AS/1,`
Htin or and uin
August 2, 1991
�4EGS"
0: City Council Members
`` Catherine Golden, Mayor
Cr9
DjPt Appointments to CPAC
Please confirm the appointment of the John Berger, Hunton Conrad,
and Bill . Huntley to CPAC.
Thank you.
BEFORE THE ASHLAND CITY COUNCIL
July 2, 1991
IN THE MATTER OF PLANNING ACTION #91-049, REQUEST FOR A )
A COMPREHENSIVE PLAN MAP CHANGE AND ZONE CHANGE ) FINDINGS,
FROM R-2 TO C-1-13 FOR THE PROPERTIES LOCATED AT 80 ) CONCLUSIONS
HARGADINE STREET AND 130 HARGADINE STREET, AND 96 ) AND DECISION
WEST FORK STREET. APPLICATION ALSO INVOLVES A )
CONDITIONAL USE PERMIT TO OPERATE A MOTEL AT 80 ) ,
HARGADINE STREET, 130 HARGADINE STREET AND 96 WEST )
FORK STREET. )
APPLICANT: PHILIP AND SHARON THORMAHLEN )
AGENT: THE RICHARD STEVENS COMPANY )
SECTION 1. RECITALS
1.1 Tax lots 4900 and 5000 of 391E09BC are located at and near the intersection of
Hargadine, Fork, and Pioneer Streets and are zoned R-2, Multi-Family Residential.
1.2 The applicants are requesting a Comprehensive Plan Map and Zoning Map change
from R-2 to C-1-D (Downtown Commercial), and a Conditional Use Permit to allow for
use of the properties for motel purposes.
1.3 The criteria for approval of a Type III amendment to the Comprehensive Plan Map
or Zoning Map are found in 18.108.060 of the Ashland Land Use Ordinance, and the
criteria for approval of a Conditional Use Permit are found in 18.104.020.
1.4 The Ashland Planning Commission, following proper public notice, held a Public
Hearing on May 14, 1991, at which time testimony was received and exhibits were
presented. The Planning Commission recommended denial of the application.
1.5 The Ashland City Council, following proper public notice, held a Public Hearing on
July 2, 1991, at which time testimony was received and exhibits were presented. The City
Council denied the request for a Comprehensive Plan Map change, Zoning Map change,
and Conditional Use Permit for the subject properties.
SECTION 2. CRITERIA
2.1 The criteria for approval of a Comprehensive Plan Map and Zoning Map Change are
found in 18.104.020 of the Ashland Land Use Ordinance. Map changes, such as those
proposed, are Type III Amendments, and are subject to the following criteria:
1
Type III amendments may be approved when one of the following conditions exist:
a) A public need, supported by the Comprehensive Plan.
b) The need to correct mistakes.
c) The need to adjust to new conditions.
d) Where compelling circumstances relating to thegeneral public welfare require such
an action.
2.2 The criteria for approval of a Conditional Use Permit are found in 18.104.020 of the
Ashland Land Use Ordinance, and are as follows:
A. The proposal is in conformance with the Comprehensive Plan.
B. The location, size, design and operating characteristics of the proposed development
are such that the development will be reasonably compatible with and have minimal
impact on the livability and appropriate development of abutting properties and the
surrounding neighborhood.
C. In determining the above, consideration shall be given to the following.
1) Harmony in scale, bully coverage and density.
2) The availability and capacity of public facilities and utilities.
3) The generation of traffic and the capacity of surrounding streets.
4) Public safety and protection.
5) Architectural and aesthetic compatibility with the surrounding area
SECTION 3. RECORD AND EXHIBITS
3.1 For purposes of these Findings, the attached index at the end of this document refers
to exhibits, data, and testimony incorporated in the record and considered by the Council
in its decision.
SECTION 4. TESTIMONY AND EVIDENCE
4.1 Richard Stevens, agent for the applicants, presented oral testimony in support of the
application, and submitted his written comments. Mr.Stevens spoke to the four criteria for
approval of a Type III amendment, and stated that the application met all four. He stated
that the written findings document submitted by his office contained the factual evidence
necessary for the City to find that the application met the applicable criteria.
Stevens said that criterion a) was met in that there was a public need for additional land
2
since the City's vacant land inventory indicated that very little C-1-13 was currently vacant
and that there was a need to rezone other properties to increase the amount of land zoned
C-1-D.
Stevens stated that criterion b) was met in that the property was improperly zoned. He
stated that it is more appropriate to have zoning lines along the rear property,lines between
parcels rather than along public streets, and that this change would help minimize the
impacts between the commercial zones and the residential areas.
Stevens said that criterion c) was met in that many changes regarding street lighting, on-
street parking, street closures, and development of the Shakespeare Festival had occurred
over time and had dramatically changed the neighborhood. He also stated that a recent
change in the Traveller's Accommodation ordinance also required them to have a
commercial zoning designation for the property in order to operate it as requested by the
Thormahlens.
Stevens said that criterion d) was met in that the property owners had been impacted by
many land use issues in the City.
Stevens further stated that the City had approved a similar zone change request at the
intersection of Helman and Hersey Streets, and that the precedent set by that zone change
supported this request also.
4.2 John McLaughlin, Senior Planner for the City of Ashland, explained the vacant lands
inventory and concurred that there was very little vacant land in the C-1-D zoning
designation. He further went on to read Policy XR-1 of the Comprehensive Plan which
refers to "need" for additional lands, which is as follows:
WTI: The City shall strive to maintain at least a 5-year supply of land for any
particular need in the City limits. The 5-year supply shall be determined by the rate of
consumption necessitated in the projections made in the Comprehensive Plan."
McLaughlin said that the policy refers to a "supply for a particular need" and not a supply
of land in any particular zone. McLaughlin further stated that the uses, or needs, of the
C-1-D zone are the same commercial uses allowed in the C-1 zone, and many of the uses
are allowed in the E-1 and M-1 zones also. The only use, or need, which is particular to
the C-1-D zone is adult book stores or adult movie houses, but that all other needs could
be accommodated on vacant lands in the C-1, E-1, or M-1 zones.
McLaughlin further said that individual zone change applications are decided by the
applicable criteria for each request, and that individual planning actions do not establish
a precedent.
4.3 Philip Thormahlen, Applicant, spoke of the impacts that surrounding uses had on their
property, and that this request was only to allow them to operate a traveller's
accommodation without living on the site.
3
4.4 Craig Stone,Planning Consultant representing the Oregon Shakespeare Festival(OSF),
stated that the zone change request did not meet any of the criteria for approval. He then
referred to the facts submitted in his letter dated May 9, 1991 and submitted as part of the
record. Stone stated that the OSF had been in operation at this location for 50 years and
that the number of performances in the outdoor theatre had remained essentially unchanged
since 1977 and that there has not been a substantial change in the operation of the festival
over the time period that the neighboring property has been occupied by the Thormahlens.
Stone stated that many of the noise related complaints of the applicants concerning the
operation of the outdoor theatre would be substantially mitigated by the construction of the
recently approved pavilion,which will result in a 10-20 decibel reduction in noise generated
by the plays.
Stone stated that the designation of the zoning boundary along a public street is a standard
zoning practice, and is not an error in defining zones. He said that the area of the right-
of-way can serve as the buffer between zoning uses when a street is the boundary.
Stone referred to the Vacant Land inventory and his written comments and stated that the
amount of vacant land in the C-1, E-1, and C-1-D zones exceeded the required amounts in
the Comprehensive Plan for commercial uses as stated in Policy JOI-1, and that there was
no public need for this land to be zoned C-1-D.
Stone said that the findings for the Conditional Use Permit application were incomplete,
and that all factors that constitute "livability" as outlined in McCoy vs. Linn County, had not
been addressed by the applicant. Therefore, the application did not meet the burden of
proof for approval of a conditional use permit.
SECTION 5. FINDINGS AND CONCLUSIONS
5.1 The City Council finds that it has received all information necessary to make a decision
based on the entire record herein, including the Staff Report, public hearing testimony
and the exhibits received.
5.2 The City Council finds that the proposal for a Comprehensive Plan Map change and
Zone change from R-2 to C-1-1) does not meet any one of the criteria for approval of a
Type III amendment.
5.3 The City Council finds that the request for a Conditional Use Permit to allow for use
of the existing structures as motel units is only allowed as a conditional use in a commercial
zone and is therefore inextricably linked to the comprehensive plan map/zone change
request. Therefore, the Council denies the conditional use permit request based upon
denial of the concurrent comprehensive plan map/zone change request and also upon
finding that the motel use is not an allowed use, either permitted or conditional, in the
existing R-2 zone. "
5.4 The City Council makes the following findings addressing the criteria for approval of
4
,
a Type III amendment:
a) A public need, supported by the Comprehensive Plan.
The Policy governing need for additional lands is Policy XII-1 of the Ashland
Comprehensive Plan and is as follows:
"The City shall strive to maintain at least a 5-year supply of land for any
particular need in the City limits. The 5-year supply shall be determined by the
rate of consumption necessitated in the projections made in the Comprehensive
Plan."
The plan policy refers to a supply of land for a particular need in the City and not
a supply of land in a particular zoning designation. The needs allowed under the C-
1-D zoning designation can be accommodated by lands zoned C-1,E-1,and M-1,with
the exception of adult book stores and adult movie houses. The vacant lands
currently in the C-1-13 inventory would allow for adult uses, as would vacant
structures and redevelopment of structures elsewhere in the C-1-D zone. The
Council also finds that the need is not great for adult uses, noting that no
applications for adult book stores or movie houses have been received in the last 10
years and that there is a 5-year supply of C-i-D lands available for such adult uses.
Therefore, the vacant lands inventory, included as part of the letter and materials
submitted by Craig Stone on May 9, 1991, clearly shows that adequate lands in these
zoning designations are vacant for the prescribed uses allowed.
Therefore the City Council finds that adequate commercial lands exist within the City
to accommodate particular commercial needs and that the applicant has failed. to
meet the burden of proof for showing approval under this criterion, thereby not
proving that there is a public need for additional lands zoned C-1-13.
b) The need to correct mistakes.
The City finds that this land has been zoned in this manner even prior to the
adoption of the current comprehensive plan in November, 1982. _ Further, the
property at 80 Hargadine Street was upzoned from R-1-10 to R-2 in November, 1983,
as stated in the Staff Report of May 14, 1991, and its approval by the City Council
at that time did not constitute a mistake. The Council further finds that zoning
boundaries along City streets is a common and normal zoning practice and does not
constitute a mistake in zoning of this area.
Therefore, the City finds that the application does not meet the burden of proof for
a Type III amendment under this criterion.
C) The need to adjust to new conditions.
The applicant provided statements that conditions of the neighborhood including
.5
parking, noise, performances at the OSF, and street closures had changed over time.
The City Council finds that the applicant has not provided facts to support that these
specific conditions had changed.
The applicant has stated that"traffic impacts are substantial'(Supplemental Findings
document). The City does not dispute that there may be traffic impacts. However,
the applicant has failed to provide facts that this traffic situation is a new condition.
Therefore, the City Council finds that no evidence has been presented to indicate
that the traffic is a new condition in this area.
The applicant has stated that "Parking impacts on abutting property owners from the
Festival use is massive." Again, the City does not dispute that there may be parking
impacts. However, the applicant has failed to provide facts that these parking
impacts constitute a new condition for the area. Therefore, the City Council finds
that no evidence has been presented to indicate that the parking impacts are a new
condition in this area.
The applicant has stated that "Noise impacts on the residential use of this property
by the Festival and the accompanying auto traffic is beyond the scope of what is
considered normal in a residential, neighborhood." The applicant has failed to
provide facts that the impacts constitute a new condition to the area. Further, the
OSF has received approval for a pavilion at the site of the outdoor theatre which
acoustic experts have stated will reduce decibel levels from the stage by 10-20
decibels. Therefore, the City Council finds that no evidence has been presented that
the noise impacts have changed in the area, and that the upcoming pavilion
construction at the outdoor theatre of the OSF will result in lower noise levels in the
immediate vicinity.
The Council, in finding that no factual basis has been presented by the applicant to
support the approval under this criterion, adopts the facts presented in the Staff
Report of May 14, 1991, and the letter of May 9, 1991 of Craig Stone. The Council
finds that the number of outdoor performances at the OSF has not significantly
changed from 1977 to the time of this application.
Therefore, the City Council finds that the application as submitted fails to supply
adequate facts to support the statements that new conditions have occurred at this
location.
d) Where compelling circumstances relating to the general public welfare require
such an action.
The applicant has stated in their supplemental findings document that the conflicts
between the applicant and OSF can be mitigated by the approval of the zone change,
and that it is in the interest of the City to reduce such conflicts.
The Council finds that zone change requests are not the proper forum for mitigation
of conflicts of the nature described here, and find that this conflict is not a
6
compelling circumstance relating to the general public welfare.
The applicant has further stated in their supplemental findings document that the
general public welfare of Ashland is dependent to a certain degree upon tourism and
that this zone change would be in support of that tourism component of the
economy.
The Council finds that there is adequate vacant lands in other commercial zones to
accommodate tourist housing for future uses, and that it is not a compelling
circumstance relating to the general public welfare to provide additional tourist
housing at this location.
The City Council therefore finds that the application as submitted fails to meet any of the
four criteria for approval of a Type III amendment.
SECTION 6. DECISION
6.1 Based on the entire record and the testimony received on this matter, the City Council
hereby denies the request for a Comprehensive Plan Map and Zone Change, finding that
the applicant has failed to meet the burden of proof for approval of such change.
6.2 Based on the entire record and the testimony received on this matter, the City Council
finds that the request for a Conditional Use Permit to allow for use of the existing
structures as motel units is only allowed as a conditional use in a commercial zone and is
therefore inextricably linked to the comprehensive plan map/zone change request.
Therefore, the Council denies the conditional use permit request based upon denial of the
concurrent comprehensive plan map/zone change request and also upon finding that the
motel use is.not an allowed use, either permitted or conditional, in the existing R-2 zone.
6.3 Therefore, based on our overall conclusions, we deny Planning Action #91-049 in its
entirety.
Mayor Date
Attest - City Recorder Date
7
DRAFT COPY
BEFORE THE ASHLAND CITY COUNCIL
JACKSON COUNTY, OREGON
AUGUST 6, 1991
IN THE MATTER OF PLANNING ACTION #90-028, REQUEST FOR A )
CONDITIONAL USE PERMIT TO ALLOW FOR THE CONSTRUCTION OF ) FINDINGS,
TWO, TWO-STORY MEDICAL OFFICE BUILDINGS WITH EACH LEVEL ) CONCLUSIONS
COMPRISING 2700 SQ. FT. , LOCATED AT ASHLAND COMMUNITY ) AND ORDERS
HOSPITAL. )
APPLICANT: ASHLAND COMMUNITY HOSPITAL )
--------------------------------------------------------
RECITALS:
1) Tax lot 2100 of 391E 5DB is located at the corner of Catalina and
Chestnut Streets and is zoned R-2; Multi Family Residential.
2) The applicant is requesting approval of a Conditional Use Permit to
allow for the construction of two, two-story medical office buildings.
Site improvements are outlined on the site plan (Exhibit 2-B) on file
at the Department of Community Development.
3) The criteria for approval of a Conditional Use Permit are found in
. Chapter 18.104 and are as follows:
A. The proposal is in conformance with the Comprehensive Plan.
B. The location, size, design and operating .characteristics of the
proposed development are such that the development will be reasonably
compatible with and have minimal impact on the livability and
appropriate development of abutting properties and the surrounding
neighborhood.
C. In determining the above, consideration shall be given to the
following:
1) Harmony in scale, bulk, coverage and density.
2) The availability and capacity of public facilities And utilities.
3) The generation of traffic and the capacity of surrounding streets.
4) Public safety and protection.
5) Architectural and aesthetic compatibility with the surrounding area.
4) The City Council, following proper public notice, held a Public
Hearing on June 18, 1991, at which time testimony was received and
exhibits were presented. The City Council approved the application
subject to conditions pertaining to the appropriate development of the
site.
Now, therefore, The City Council of the City, of Ashland finds, concludes
and recommends as. follows:
SECTION 1. EXHIBITS
For the purposes of reference to these Findings, the attached index
of exhibits, data, and testimony will be used.
Staff Exhibits lettered with an "S";
Proponent's Exhibits, lettered with a "P";
Opponent's Exhibits, lettered with an "O";
Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an
"M" .
Mediation Agreement Exhibit, lettered "MA-111; and
Approved Site Plan Exhibit (from BOORA) , lettered 112-B" .
SECTION 2 . CONCLUSORY FINDINGS
2.1 The City Council finds that it has received all
information necessary to make a decision based on the Staff
Report, public hearing testimony and the exhibits received.
2 .2 The City Council finds that the request to 'allow for the
construction of two, two-story medical office buildings, with each
level comprising 2700 sq. ft. , meets all relevant criteria outlined
in the Conditional Use Chapter 18. 104.
The City Council finds the proposal to be An conformance with the
Ashland Comprehensive Plan. The Comprehensive Plan Map designates
this property to be used for future expansion of public facilities.
At the time of adoption of the Plan Map, the hospital was existing
and the .surrounding land was deemed most appropriate for the
expansion of hospital services. The Council believes the use of
this property for medical offices is in keeping with the intent of
the Comprehensive Plan designation.
The Council finds that the construction of medical office space
will have a minimal impact on surrounding properties. The hospital
is surrounded by fully improved City streets with adequate capacity
to serve the proposed use. Total traffic generation by the
completed offices is expected to be 364 vehicle trips per day. The
Council believes this may be reduced, however, by the proximity to
the hospital and other offices, . and the opportunities for combining
visits and trips.
The Council finds that the Site Plan (Exhibit 2-B) and Mediation
Agreement (MA-1) , mutually accepted by the parties, complies with
all relevant policies outlined in the Comprehensive Plan and
insures that the proposal will be compatible with and have minimal
impact on the livability of the surrounding neighborhood. The
layout and size of buildings is in keeping with the residential
character of the neighborhood. The primary orientation of the
offices is towards the street, while the parking area will be
located at the rear. Pedestrian access from Chestnut Street and
directly to the hospital will be provided.
SECTION 3. DECISION
3 . 1 Based on the record of the Public Hearing on this matter, the City
Council concludes that the proposal to allow for the construction of
two, two-story medical office buildings is supported by evidence
contained in the whole record.
Therefore, based on our overall conclusions, and upon the proposal being
subject to each of the following conditions, we approve Planning Action
190-028. Further, if any one or more of the conditions below are found
to be invalid, for any whatsoever, then Planning Action 090-028 is
denied. The following are the conditions and they are attached to the
approval:
1) That the terms agreed upon by the parties and outlined in the
Mediation Agreement (Exhibit MA-1) be conditions of this approval.
2) That a separate application for a Site Review be processed by the
Ashland Planning Commission.
3) That all landscaping, including street. trees,, be'.. installed prior
to issuance of a certificate of occupancy for any structure
4) That all parking and access be paved and striped prior to the
issuance of a certificate of occupancy for any structure.
5) That the applicant work with the Energy Conservation Division on
designing the offices with assistance from the Energy Smart Design
Program.
6) That the hydrant requirements of the Ashland Fire Department be
met.
7) That all requirements of the Electric Department be met.
8) That all signage comply with the Ashland Sign Code for conditional
uses within a residential district and that all appropriate permits be
obtained.
9) That a drainage plan for the site be submitted at the time of
building permit applications for review by Public Works.
10) That bike parking be provided in convenient proximity to the office
buildings.
11) That a recycling area be provided for each building.
Dated this day of August 1991.
Nan Franklin, Recorder Catherine Golden, Mayor
JACOBSON, JEWETT &THIEROLF, P.C.
JERRY A. JACOBSON• ATTORNEYS AT LAW TELEPHONE:
MICHAEL JEWETT P.O.BOX 4687,426 WEST MAIN STREET (503)773-2727
RICHARD B. THIEROLF,JR. MEDFORD.OREGON 97501 IN REPLY REFER TO
•Ad..md m 0,.,n and C+hf.,n.
91-138. 01
July 19, . 1991
Honorable Catherine Golden
Mayor, City of Ashland
20 E. Main Street
Ashland, Oregon 97520
Dear Mayor Golden:
Enclosed is a copy of.A-engrossment House Bill 3590 which
was enacted into law. It regulates vending machines from which
tobacco products can be dispensed'. Section 3 '.specifically
precludes cities from regulating vending machines that dispense
tobacco products. In other words, state law preempts the field.
In light of this statute, I think the recently-enacted
Ashland ordinance concerning vending machines is unenforceable.
Instead, the state law controls.
Please call if you have questions or comments.
Yours truly,
JACOBSON, JEWETT & THIEROLF, P. C.
C'
Richard B. r'olf, Jr.
RBT/rlo
Encl . as noted
cc: Brian Almquist
66th OREGON LEGISLATIVE ASSEMBLY-1991 Regular Session
Enrolled
House Bill 3590
Sponsored by Representative MILLER
CHAPTER ................................................
AN ACT
Relating to possession of tobacco products by minors; creating new provisions; and amending ORS
163.575 and 431.845.
Be It Enacted by the People of the State of Oregon:
SECTION 1. (1) It is unlawful for any person under 18 years of age to possess tobacco products,
as defined in ORS 431.840.
(2) Any person who violates subsection (1) of this section commits a violation punishable by a
fine of not more than S100.
SECTION 2. (1) No person having authority over such placement shall locate a vending ma-
chine from which tobacco products, as defined•in ORS 431.840, in any form are dispensed in any
place legally accessible to persons under 18 years of age except taverns"and cocktail lounges, in-
dustrial plants, as defined in ORS 308.408, hotels and motels.
(2) Violation of subsection (1) of this section is a violation as defined in ORS 161.565, punishable
by a fine of not more than $250. Each day of violation constitutes a separate offense.
SECTION 3. Cities and counties by ordinance or resolution shall not regulate vending machines
that dispense tobacco products, as defined in ORS 431.840, in any form and that are in any manner
accessible to minors.
SECTION 4.,(1) A facility shall not permit any person under 18 years of age to possess tobacco
products, as defined in ORS 431.840, while the person is present on facility grounds or in facility
buildings or attending facility-sponsored activities.
(2) The facility must have written policies prohibiting the possession of tobacco products de-
scribed in subsection (1) of this section by persons under 18 years of age. The facility-must have
written plans to implement such policies.
(3) This section does not apply to any person for whom a tobacco or nicotine product has been
lawfully prescribed.
(4) As used in this section, "facility" means public or private schools, juvenile training schools
or juvenile detention facilities. "Facility" does not include colleges or universities, vocational
schools or community colleges.
SECTION S. ORS 163.575 is amended to read:
163.575. (1) A person commits the crime of endangering the welfare of a minor if the person
knowingly:
(a) Induces, causes or permits an unmarried person under 18 years of age to witness an act of
sexual conduct or sadomasochistic abuse as defined by ORS 167.060; or .
(b) Permits a person under 18 years of age to enter or remain in a place where unlawful activity
involving controlled substances is maintained or conducted; or
(c) Induces, causes or permits a person under 18 years of age to participate in gambling as de.
fined by ORS 167.117; or
(d) Distributes, sells, or causes to be sold, tobacco in any form to a person under 18 years of
age; or
(e) Sells to a person under 18 years of age any device in which tobacco, marijuana, cocaine or
any controlled substance, as defined in ORS 475.005, is burned and the principal design and use of
which is directly or indirectly to deliver tobacco smoke, marijuana smoke, cocaine smoke or smoke
from any controlled substance into the human body including but not limited to:
(A) Pipes, water pipes, hookahs, wooden pipes, carburetor pipes, electric pipes, air driven pipes,
corncob pipes, meerschaum pipes and ceramic pipes, with or without screens, permanent screens,
hashish heads or punctured metal bowls;
(B) Carburetion tubes and devices, including carburetion masks;
(C) Bongs;
(D) Chillums;
(E) Ice pipes or chillers;
(F) Cigarette rolling papers and rolling machines; and
(G) Cocaine free basing kits.
(2) Endangering the welfare of a minor by violation of paragraph (a), (b), (c) or (e), involving
other than a device for smoking tobacco, of subsection (1) of this section, is a Class A
misdemeanor.
(3) Endangering the welfare of a minor by violation of paragraph (d) of subsection (1) of
this section or by violation of paragraph (e), involving a device for smoking tobacco, of sub-
section (1) of this section is a violation punishable by a fine of not less than $100 nor more
than $500.
SECTION 8. ORS 431.845 is amended to read:
431.845. (1) The civil penalty for violation of any provision of ORS 431.840 shall not be less than
$100 nor exceed M.
(2) The amounts collected under subsection (1) of this section shall be deposited to the credit
of the General Fund.
Passed by House June 26, 1991 Received by Governor. -
........................N'1........................................................... 1991
............................................................................. Approved
Chief Clerk of House
........................M............................................................ 1991
..........................................................................
Speaker or House
.............................................................................
Passed by Senate June 29. 1991 Governor
Filed by Office of Secretary of State:
........................Nil.......................................................... 1991
.............................................................................
President of Senate
..........................................................:..................
- Secretary of State
Enrolled House Bill 3590 Page 2
66th OREGON LEGISLA71VE ASSEMBLY-1991 Regular Session
SENATE MINORITY REPORT 14--
AMENDMENTS TO
A-ENGROSSED HOUSE BILL 3590 '
June 29 >
(No change in Measure Summary)
President Kitzhaber:
A minority of your Committee on Rules, to whom was referred A-engrossed House Bill 3590,
having had the same under consideration, respectfully reports it back with the recommendation that
it do pass with the following amendments:
1 On page 1 of the printed A-engrossed bill, line 11, delete "in-" and delete line 12 and insert
2 "worksites not normally available to persons under 18 years of age, hotels, motels, and restaurants
3 under the supervision of an adult.".
4
/s/ John Brenneman
5 Senator -
6 `
/s/ Lenn Hannon _
7 Senator
9
9
ASHLAND PARKS AND RECREATION COMMISSION
CITY HALL ASHLAND, OREGON 97520 488-5340
PARK COMMISSIONER& 40 KENNETH J.MICKELSEN
Direclor
PATRICIA ADAMS r
ALLEN A.ALSING
LEE HOWARD OpEGO�• •
THOMAS W. PYLE
WES L.REYNOLDS
July 23 , 1991
Mayor Golden and City Councilors
City of Ashland
Ashland, Oregon 97520
Honorable Mayor and Councilors :
The Ashland Parks and Recreation Commission is requesting a study
session with the Council at which time the results from the
survey being conducted by Western Advocates concerning funding
for the Open Space Park Program and other city items could be
presented. The Commission would like to suggest that the study
session be scheduled in conjunction with the Council meeting
� .
scheduled for August 12 , 1991. from 7,-- to V-0,0 p.m.
(: 30 3z,
Please notify Ken Mickelsen concerning the Council 's action on
this request .
Sincerely ,
Patricia Adams , Chair
ASHLAND PARKS AND RECREATION COMMISSION
cc: Brian Almquist , City Administrator
Nome of Famous Lithia Park
.-OF ASh` .
L Memorandum
July 31, 1991
O4EG0�,.
ELI: Brian Almquist, City Administrator �1 ram: Steven Steven Hall, Public Works Director
Street Cut Request -- 113 High Street
ACTION REQUESTED
City Council consider granting permission to cut
High Street for natural gas service to a single
family residence at 113 High Street.
BACKGROUND
See attached letter from D. June Smith requesting
permission to cut High Street for installation of a
natural gas line to home at 113 High Street.
Ashland Municipal Code Chapter 13 . 12. 011 states:
"There shall be no excavation in newly paved or
resurfaced streets by anyone including the
departments of the City of Ashland for a' period
of 'five (5) years from the date of such
paving. "
Ashland Municipal Code Chapter 13 . 12. 013 states:
"The City Council may permit excavation within
the five (5). year period if in its judgement
the reason for excavation was not reasonably
forseeable to the utility or of department of
the City involved at the time the street was
newly paved or resurfaced. "
High Street between Nob Hill and Church Streets was
paved on 9/4/87 and will be off moratorium on
9/4/92 .
It is standard procedure of the City Engineering
Division to notify the property owner and utilities
of the resurfacing of city streets so that services
and/or facilities can be updated, repaired or
installed.
cc: D. June Smith, Applicant
Jim Olson, Assistant City Engineer
Pam Barlow, Administrative Assistant
Encl: Smith letter
`
-
D. J111,12 SMITH
11J Hiph 5tree(
Ashland , Oregon 97520
Aoiy 25, 1391
. -'~- ------�-`^� --___-'- -- --_
T0 Steve Hall ,
/
Director , Public Works City of Ashland
~\
` -_'-_'-- '_----
?O : Mayor Cathy Golden. City uf� Ashland
T0 : Members of City Council
'
5USJ Permission for Gas Lins to Ll.-� High Street
� hereby respectrul | y rcqve5t permission tof the gas company to
cut a 2' X 5` hole in the High Street pavement. which will he
rapaved and almost invisible/ in order to bore a hole for a gas
line to 115 High Street for the following reasons :
l . Upon purchasing the property in March 1991 / i was not
. informed of an existing moratorium through . Sop 4, 1992
regarding cutting the street Pavement for gas installation.
the 2 The gas company overlooked e mora moratorium when \ consulted
them before purchasing the house, assuring me they could deliver
gas to the house.
5. Using the inefficient 1947 oil furnace one more year because
of the moratorium, will he, very ous| | y,
4. 7o reduce our dependency on foreign oil .
S. Starting Nov 14, 1990 through present, 510 gallons of oil ,
which increased in price 0p to approximately 91 cents per Ca \ lnn,
were delivered to this address.
O. My husband and l are retired, on fixed incomes and unable to
withstand such heating oost.s .
^
7, The prohibitive costs would require supplementing with the
fi rep Iace.
O. The September 4, l992 moratorium is nearly expired.
Thank you for your thoughtful consideration to this matter .
�
Sincerely yours,
/
D. JUNE SMITH
,
/
a
CONCEPT PAPER
RECYCLING. CENTER -- A MULTI—USE SITE
RECYCLING CENTER
REUSABLES COLLECTION SITE
COMMUNITY COMPOST SITE
WOOD WASTE FOR ENERGY OR MULCH
LEAF REPOSITORY
DRY FIRE WOOD BANK
HOUSEHOLD HAZARDOUS WASTE COLLECTION SITE
INFORMATION CENTER
COMPOST DEMONSTRATION SITE
CLASSROOM
THE OPPORTUNITY
The quality of life in any community is improved when its
residents are given the opportunity to do their part to make that
community a better place to live . Frequently , sites are needed to
facilitate such community—minded activities and it often becomes
clear that staff persons will be needed to oversee activities at
many of these sites .
THE CHALLENGE
What if we could combine a variety of these service
activities on one site , thus minimizing the amount of staffing
needed and maximizing the number of hours such a facility.could be
open for use by the public? What if we could develop a convenient
location for receiving and processing recyclables , reusables,
compostable material, wood waste , and wood for wood stoves?
Should such a facility also include an information center , compost
demonstration site , etc . ? What if we could use part of the same
site for an annual (or biannual? monthly? permanent?) household
hazardous waste collection site? What if we could work with Rogue
1
Valley service organizations to provide employment to the
homeless , disabled, etc . ? Are land , money, equipment , collection
services and personnel available? Should this project be done in
phases?
THE CONSIDERATIONS
The Ashland Recycling Center was sited and built using a
temporary Conditional Use Permit which expires in January of 1992 .
A new site for this facility may have to be found. The collection
of reusables is compatible with recycling center activities .
Compostable materials make .up over 20% of typical landfill
waste . Yard debris does not degrade well in a landfill but
quickly becomes valuable compost if properly managed . Such a soil
enhancer is particularly valuable for soils in Jackson County.
Open burning of yard waste has been restricted in Jackson
County and in Ashland . Tree branches and woody trimmings are
awkward to handle and transport, but become valuable and easy to
utilize when chipped .
Jackson County has a major air quality problem from
particulates generated , in part , by wood stoves heating during
stagnant air inversion conditions. Burning wet (green) wood
aggravates the problem. A program to trade wet wood for dry would
help alleviate this part of the problem.
Leaves that have fallen in the fall of the year can cause
significant problems . In the gutter , these leaves can clog storm
drains during rains and add to water quality concerns in receiving
2
streams. Solutions to these problems can be labor intensive . A
community compost site combined with a less expensive labor force
could solve the problem without using public works employees .
The most -important and difficult material to divert from the
waste stream is household hazardous waste. When this material is
collected, whether annually or otherwise, public familiarity with
the collection site location makes the promotion of the event more
effective .
When considering their lifestyle ' s impact on the environment,
people want to do the right thing. We can provide easy and
convenient alternatives to "the throw-away society" , but unless we
inform and educate the public , our effort will not have the
desired effect in the big picture. The Recycling Center is the
natural location for disseminating information and for getting
feedback (suggestion box) .
A compost demonstration site is just one of the activities
that could transform this facility into a modern-day classroom.
With environmental education on the rise , students from elementary
school through college level might visit and use the site .
Grants may be available to fund the development of the site
and its activities . Some revenue could also be generated after
programs are on-line .
3
t
THE PLAYERS
Who. might be involved?
• City of Ashland
o Ashland Sanitary Service
• Rogue Valley Council of Governments
• Jackson County
• Southern Oregon State College
o OSU Extension Service
• Oregon Environmental Council
• The Recycling PACT
• Rotary
• Elks
o Kiwanis
• Soroptomists
• Lions
o Goodwill Industries
o CERVS
o VISTA
o Oregon Dept. of Human Resources -- Vocational
Rehabilitation Division ,
o Scouts
o Schools
• Church Groups
• Biomass One
o ? .
4
THE SITE
Site Requirements :
The site for a recycling center that includes recycling,
reuse , community composting , wood waste, dry wood , and information
center would meet at a minimum the following criteria :
1 . . Size : Approximately acres to serve the present
and future population of Ashland
2 . Location: Convenient to population served , but not in
residential area
3 . Accessibility : Easily accessible , but away from main
thoroughfares
4 . Land Use
Compatibility: Meets city and/or county zoning require-
ments and has local community support
5 . Operation: Site is staffed (providing a ' continuous ,
flexible work load) during selected hours of
operation, and can be secured when closed
6 . Equipment: Some provision for processing recyclable
materials , turning compost windrows , chipping
wood or shredding of yard waste, and handling
wood should be available
7 . Improvements : Fence - what type? how many access points?
Pavement - how much area?
Lighting - what type?
Electrical Service - for what? how many
volts?
Water hook-up - for what? how much?
5
Restroom( s) - temporary? other facilities
nearby?
Structures - for what? shelter? office?
storage?
Design - different levels? noise? aesthetics?
THE CONCLUSION _
The combining of these related activities on one site will
provide the ease , convenience , and education necessary to solve a
variety. of the community ' s needs . The advertising and success of
one program at the site will lend to the success of all others .
Ashland is one of the finest communities in the world and the best
communities are always taking steps- toward improvement. The
residents of Ashland have demonstrated that they deserve the
opportunity to make their community an even better place to live.
The Ashland Recycling Task Force
Tim Bewley, Chair
Project Contacts :
Tim Bewley , 482-4002
Tom Weldon, City of Ashland , 482-3211
Ken Hagen, Rogue Valley Council of Governments , 779-6785/664-
6674
(RCY2) MULTIUSE.SIT
6
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF ASHLAND RE-ZONING CERTAIN
PROPERTY FROM R-2 TO E-1 (CITY OF ASHLAND)
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The property described as a part of Tax Lot 39-1E-9BA-
13400 and shown as that property located at 250 N. Pioneer Street,
is hereby rezoned from City of Ashland R-2 to. E-1 (Employment) .
The foregoing ordinance was first read on the 6th day of August, 1991,
and duly PASSED and ADOPTED this 20th day of August, 1991.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of 1991.
Catherine Golden
Mayor
ORDINANCE NO.
AN ORDINANCE ADOPTING AN AMENDMENT TO THE ASHLAND
COMPREHENSIVE PLAN MAP FROM MULTI-FAMILY RESIDENTIAL TO
EMPLOYMENT. (CITY OF ASHLAND, APPLICANT)
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The Ashland Comprehensive Plan Map as adopted by
Ordinance No. 2227 is hereby amended by changing the designation
of a part of Tax Lot 39-lE-9BA-13400 from Multi-Family
Residential to Employment.
The foregoing ordinance was first read on the day of
1991, and duly PASSED and ADOPTED this day
of 1991.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of , 1991.
Catherine Golden
Mayor
ORDINANCE NO.
AN ORDINANCE DISPENSING WITH AN ELECTION WITHIN THE CITY OF ASHLAND ON
THE QUESTION OF A PROPOSED ANNEXATION AND SETTING THE TIME AND PLACE FOR
A PUBLIC HEARING THEREON; SETTING A PUBLIC HEARING DATE ON THE
WITHDRAWAL OF CERTAIN REAL PROPERTY FROM JACKSON COUNTY FIRE DISTRICT
NO. 5; DIRECTING PUBLICATION OF NOTICES AS REQUIRED BY ORS 222. 524 ; AND
DECLARING AN EMERGENCY. (CROWSON ROAD ANNEXATION)
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The City of Ashland finds that the owners of the property
described in Exhibit "A" attached hereto and by this reference incor-
porated herein have consented to the annexation of said land to the City
of Ashland. The Council further finds that there are no electors
residing in the proposed annexation.
SECTION 2. The submitting of the question of the annexation is hereby
dispensed with and a Public Hearing is hereby called at the Council
Chambers, Civic Center, 1175 East Main Street, Ashland, Oregon, on
September 3, 1991, at the hour of 7:30 P.M. , at which time all persons
may appear and be heard on the proposed annexation.
SECTION 3. Pursuant to ORS 222.524 a Public Hearing shall be held on
September 3, 1991, at 7:30 P.M. in the Council Chambers, Civic Center,
1175 E. Main Street, Ashland, Oregon, on the question of withdrawal of
certain real property from Jackson County Fire District No. 5. All
persons may appear before the Ashland City, Council and be heard on the
question. The real property above mentioned is situated in Jackson
County, Oregon, and more particularly described in Exhibit "A" attached
hereto and by this reference made a part hereof.
SECTION 4 . In order to schedule a public hearing in a timely manner,
the public interest requires that an emergency be declared and this
Ordinance shall take effect on its passage and approval by the Mayor.
The foregoing Ordinance was first read on the 6th day of August, 1991
and duly PASSED and ADOPTED this 20th day of August, 1991.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of 1991.
Catherine M. Golden
Mayor
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the Ashland City Council will hold a
public hearing on Tuesday, September 3, 1991 at 7: 30 P.M. in the Civic
Center Council Chambers, 1175 E. Main Street, on the following matter:
Annexation and zone change for 0. 15 acres of .property located
approximately 600 feet West of the intersection of Crowson Road
and Highway 66. Zoning from Jackson County RR-5 to City of
Ashland R-1-10. Assessors map no. 391E 13B tax lot 2400. (Randy
Warren, Applicant)
All interested persons are hereby called upon to appear at said
hearing to express their views. Written comments will also be
received at the office of the City Administrator, Ashland City Hall,
during business hours until 5: 00 P.M. on Wednesday, August 28, 1991.
By order of the City Council
Nan E. Franklin
City Recorder
PUBLISH: Daily Tidings
August 19, 26 and September 2
POST: 4 public places
August 19, 1991
ArmaranAum
�oECO July 22, 1991
T 0: Mayor and City Council
ram: John Fregonese/Dick Wanderscheid
�1tC7jPtt: AFFORDABLE HOUSING RESOLUTION
On Tuesday, July 16, the Council adopted Resolution 91-28, which sets
income, rent and purchase price levels for housing qualifying for
affordable housing density bonuses. The Council adopted the memo
with the understanding Staff would modify the maximum rent levels
downward to better reflect prices in the market place. Instead of using
28% of monthly income as in the original memo, the levels have been
adjusted downward by using 24% of monthly income. This appears to
better reflect market conditions for rentals at the current time.
Feel free to give us a call at 488-5305 or 488-5306 if you have
questions prior to the meeting.
RESOLUTION NO. 91-
A RESOLUTION OF THE CITY OF ASHLAND, OREGON
REPLACING RESOLUTION NO. 91-28 IN ITS ENTIRETY
AND SETTING AFFORDABLE HOUSING INCOME LEVELS
AND RENTAL AND PURCHASED COST LEVELS
WHEREAS, the City of Ashland desires to provide affordable housing for its
citizens; and
WHEREAS, the City's Land Use Ordinance has been amended to provide density
bonuses for providing affordable housing; and
WHEREAS, the City's Land Use Ordinance requires the City Council to adopt a
resolution to establish affordability standards to implement the affordable housing density
bonuses.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City
of Ashland, Oregon as follows:
SECTION 1. RENTAL HOUSING
In order to qualify for the density bonuses allowed in the City's Land Use
Ordinance, designated affordable units must be rented to individuals or families
whose annual income does not exceed the following:
Annual
# of People Income Level (80% of Median Income)
1 $18,050
2 $20,600
3 $23,200
4 $25,750
5 $27,800
6 $29,900
7 $31,950
8 $34,000
Rents for the affordable units shall not exceed the following (24% of monthly
income):
Maximum
Apt. Type Rent Level
Studio $360/month
1 Bedroom $421/month
2 Bedroom $464/month
3 Bedroom $515/month
4 Bedroom $556/month
The applicant shall sign a 20-year rental agreement which guarantees these rent levels will
be maintained (with inflation factors) and agree to rent only to families that meet the
income guidelines. This rental agreement will travel with the property deed to bind future
owners who purchase the property during this 20 year period. The agreement will also
require the owner to rent to HUD Section 8 qualified applicants and agree to accept rent
vouchers for all of the affordable rental units where applicable.
SECTION 2. PURCHASED HOUSING
A. INCOME
In order to qualify for the density bonuses allowed in the City's Land Use
Ordinance, designated affordable units must be sold to individuals or families
whose annual income does not exceed the following:
Annual
# of People Income Level (1.3 x Median Income)
1 $29,331
2 $33,475
3 $37,700
4 $41,843
5 $45,175
6 $48,875
7 $51,918
8 $55,250
B. ASSETS
Excluding the down payment (to a maximum of 20 percent of the purchase price)
and closing costs, net assets (not including pension plans and IRA's) shall not
exceed $20,000 for a family or$130,000 if one family member is 65 years or older.
C. PURCHASE PRICE _
To qualify for the density bonus, the purchase price of designated affordable units
shall not exceed the following amounts:
Estimated
Monthly
Type of Unit Purchase Price Payment
Studio $69,711 $622
1 Bedroom $79,558 $710
2 Bedroom $89,601 $800
3 Bedroom $99,446 $888
4 Bedroom $107,365 $959
D. GUARANTEEING AFFORDABILITY
1. FARMERS HOME ADMINISTRATION - For housing financed by the
Farmer's Home Administration, affordability will be assured by the
recapture provisions required by FmHA which requires sellers to
repay FmHA for all the subsidies accrued during the period that they
resided in the housing.
In addition, it will be required that there be a provision in the CC&R's
that for the first five years after the initial purchase, resale can only
be to individuals from the same income category as the original
purchasers.
2. ALL OTHER DEVELOPMENTS - For all other developments,
affordability will be guaranteed by requiring that °sleeping second"
mortgages be recorded on the deeds of all units used to qualify for
the affordable housing density bonus if the appraised value of the
units exceeds the selling price by 10% or more.
SECTION 3. This Resolution replaces previously adopted Resolution No. 91-28 in
its entirety.
The foregoing resolution was READ and DULY ADOPTED at the regular meeting
of the Ashland City Council on the day of 1991.
Nan Franklin
City Recorder
SIGNED and APPROVED this day of
1991. _
Catherine Golden
Mayor
RESOLUTION NUMBER 91 -
A RESOLUTION REGARDING MEMBERSHIP IN THE CITY/COUNTY INSURANCE
SERVICE TRUST PROPERTY SELF-INSURANCE POOL
WHEREAS, the City/County Insurance Services Trust (CIS) offers
pooled self-insurance offering cost stability and the
potential for long-term savings; and
WHEREAS, CIS is sponsored by the League of Oregon Cities and the
Association of Oregon Counties as a service to Oregon
cities and counties; and
WHEREAS, the City of Ashland finds that membership in CIS is of
benefit in managing the risks involved in providing
services to its citizens; and
WHEREAS, the City of Ashland has been provided with an
opportunity to review the Trust agreement, Bylaws and
Rules of CIS; and
WHEREAS, the City of Ashland has reviewed the trust Agreement,
Bylaws and Rules of CIS for compliance with the Charter
and Ordinances of the City of Ashland;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of
the City of Ashland, that the City of Ashland does hereby enter
into a contract with CIS and becomes a member of the CIS Trust
for General Liability, Automotive Liability, and Property for a
three-year period commencing July 1, 1991, and agrees to abide by
the terms of the Trust Agreement, Bylaws and Rules of CIS which,
along witK this Resolution, constitutes a contract between the
City of Ashland and CIS. The City Administrator is hereby
authorized to execute such documents as are necessary pursuant to
this Resolution.
The foregoing Resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the
day of 1991.
Nan E. Franklin
City Recorder
Signed and approved this day of 1991
Catherine M. Golden
Mayor
. OFL�hO ,
Memorandum
July 30, 1991
OREGON
0: Brian Almquist, City Administrator
ram Steven Hall, Public Works Director J /1��
�ubjr♦ Street and Signal LID - Tolman Creek Road
rt:
ACTION REQUESTED
City Council adopt attached resolution setting a
public hearing for the proposed Tolman Creek Road
Local Improvement District for September 3, 1991.
BACKGROUND
The City of Ashland has been requiring non-
remonstrance agreements to be signed as land has
been developed for several years for the improvement
of Tolman Creek Road and the installation of an
automatic traffic signal at the intersection of
Ashland Street and Tolman Creek Road.
The approval of the shopping center at the
interesection has provided the City of Ashland with
.a majority of property owners who have signed non-
remonstrance agreements.
City Council policy is for staff to propose a local
improvement district for street improvements at the
time that staff has confirmed at least 50 percent of
the affected property owners have signed a petition
and/or non-remonstrance agreement.
A detailed staff report will be presented at the
public hearing.
cc: Jim Olson, Assistant City Engineer
John Fregonese, Planning Director
John MacLaughlin, Associate Planner
Jill Turner, Finance Director
Pam Barlow, Administrative Assistant
Keith Woodley, Fire Chief
encl: Resolution w/exhibits A, B, C
Notice form
RESOLUTION NO. 91-
A RESOLUTION OF INTENTION TO PROVIDE FOR THE INSTALLATION OF CURBS,
GUTTERS, SIDEWALKS, BIKEPATHS, ASPHALTIC PAVING AND STORM DRAINS ON
TOLMAN CREEK ROAD FROM THE SOUTHERN PACIFIC RAILROAD TRACKS TO
APPROXIMATELY 1800 FEET NORTH OF ASHLAND STREET (HIGHWAY 66) AND AN
AUTOMATIC TRAFFIC SIGNAL AT THE INTERSECTION OF ASHLAND STREET AND
TOLMAN CREEK ROAD.
THE CITY COUNCIL OF THE CITY OF ASHLAND DOES RESOLVE AS FOLLOWS:
SECTION 1. It is the intention of the Council to construct by contract
curbs, gutters, sidewalks, bikepaths, asphaltic paving and storm drains
on Tolman Creek Road from the Southern Pacific railroad tracks to
approximately 1800 feet north of Ashland Street and an automatic traffic
signal at the intersection of Ashland Street and Tolman Creek Road.
Such improvements will be in accordance with costs estimated on attached
Exhibits "B" and "C", 100% of which will be paid by special assessments
less Jackson County participation in paving costs.
SECTION 2. The Council will meet in the Council Chambers, Ashland Civic
Center, 1175 East Main Street on the 3rd day of September, 1991, at 7: 30
P.M. , at which time and place the owners of the adjacent benefited
property are called upon to appear before the Council or to submit
written comments and to show cause, if any, why the improvement should
not be constructed and why the owner's property should not be assessed
for the improvements.
SECTION 3. Warrants for the interim financing of the°improvements shall
bear interest at the prevailing rates and shall constitute general
obligations on the City of Ashland and shall be issued according to the
terms and conditions in ORS 287 . 502 to 287.510 inclusively.
SECTION 4. The City Recorder is directed to serve notice to the
property owners by publishing a notice of the public hearing once in the
Daily Tidings, not less than ten (10) days prior to the hearing, and by
mailing copies of the notice by registered or certified mail to the
owners of each lot benefited by the proposed improvement as shown on the
latest tax and assessment roll. The notice shall be in the form of
Exhibit "A" attached to this resolution.
This Resolution was READ and DULY ADOPTED at a regular meeting of the
City Council of the City of Ashland, Oregon on the 6th day of August,
1991.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of August, 1991.
Catherine M. Golden, Mayor
NOTICE OF PUBLIC HEARING
EXHIBIT "All
NOTICE IS HEREBY GIVEN that the City Council of the City of Ashland will
meet on the 3rd day of September, 1991 'at 7: 30 P.M. in the Council
Chambers, 1175 East Main Street, to hold a public hearing to consider
the formation of a Local Improvement District as follows:
NATURE OF THE IMPROVEMENT: Install curbs, gutters, sidewalks,
bikepaths, asphaltic paving and storm drains on Tolman Creek Road from
the Southern Pacific railroad tracks to approximately 1800 feet north
of Ashland Street and an automatic traffic signal at the intersection
of Ashland Street and Tolman Creek Road.
BENEFITED PROPERTY:
Street Improvement: Tax Lots 600, 900, 1006, 1101, 1200, 1300,
1400, 90.000, 39-1E-11C and Tax Lots 400, 401, 402, 500, 702, 706
and 707, 39-lE-14B.
Signal Improvement: Tax Lots 300, 500, 600, 900, 1000, 1001,
1006, 1007,, 1101, 1200, 1300, 1400 and 90. 000, 39-lE-11C; Tax Lots
2800, 2900, 3000, 3001 and 3100, 39-1E-14A and Tax Lots 100, 101,
200, 300, 400, 401(N) , 401(5) , 402, 500, 700, 702, 703 , 704 , 705,
706 and 707, 39-lE-14B.
ESTIMATED COST:
Street: $226, 656 or $58. 00 per front foot of benefited property,
100% of which will be paid by special assessment, less Jackson
County participation in paving costs.
Signal: $156, 000 or $2700 per acre of benefited property, 100% of
which will be paid by special assessment.
ADDITIONAL INFORMATION: Preliminary project design information and
detailed estimates of project costs are available during business hours
at the office of the Engineering Division 27-1/2 North Main Street
.NOTICE IS FURTHER GIVEN that all affected property owners are called
upon to appear at the hearing, or to submit written comments prior to
or at the hearing, as to why the improvements should not be constructed,
or why the benefited properties should not be assessed for the
construction in the manner proposed.
BY THE ORDER OF THE CITY COUNCIL
Nan E. Franklin, City Recorder
PUBLISH: Daily Tidings
August 21, 1991
t�)CL'11t3%'T it E�>.. PAGE 1 of i2
CITY OF ASHLAND
DEPARTMENT OF PUBLIC WORKS - ENGINEERING DIVISION
ESTIMATE FOR
STREET OR ALLEY IMPROVEMENT
Street: Tolman Cr. Rd. Estimate By: James H. Olson
Limits : R/R to 1800 North of Hwy 66 Date : 6/18/91
GENERAL INFORMATION
Length of Project 2800 ft.
Width of Street 44' - 24'
Pavement Design 3" AC, 8" C.R.
"-
A.` .. ESTIMATED CONSTRUCTION 'COSTS
Total Estimate $ 256,200
B. OTHER (list)
Less County participation $ (67,320) ,
1208 of asphalt cost (3") $
C.. TOTAL i $ 188,880.00,
D. ENGINEERING @208' $ 37,776.00
E. . PROJECT TOTAL $ 226,656.00
F. TOTAL ASSESSABLE FRONT FOOTAGE OR UNIT OF ASSESSMENT-
3,914.15
G. ASSESSABLE COST PER FRONT. FOOT OR PER UNIT OF
ASSESSMENT $ 57.91 use $58.00
R. IT C�
Page 1 of 1
CITY OF ASHLAND
DEPARTMENT OF PUBLIC WORKS - ENGINEERING DIVISION
ESTIMATE FOR
TRAFFIC SIGNAL INSTALLATION
Street: Tolman Creek Road Estimate by: James H. Olson, A.C.E.
Limits: @ Highway 66 (Ashland Street) Date: 07/08/91
GENERAL INFORMATION:
Length of Project: N/A
Width of Street: 44 '
Pavement Design: N/A
A. ESTIMATED CONSTRUCTION COSTS
Total Estimate $130 .000
B. OTHER (List)
$
C. TOTAL $130. 000
D. ENGINEERING @20% $ 26 . 000
E. PROJECT TOTAL _ $156 ,000
F. TOTAL ASSESSABLE FRONT FOOTAGE OR UNIT OF ASSESSMENT
58. 347 ACRES
G. ASSESSABLE COST PER FRONT FOOT OR PER UNIT
OF ASSESSMENT $2 , 673 .66/Acre
use $2700/Acre
ASHLAND FIRE DEPARTMENT
MEMORANDUM
July 23, 1991
TO Mayor & City Council
FROM Keith Woodley, Fire Chief
SUBJECT Regional Hazardous Materials Emergency
Response Team
The Ashland Fire Department has been participating in" a regional
effort to provide an emergency response capability for accidents
involving the release of hazardous materials . By Council
approval last May, the City of Ashland Fire Department entered
into a temporary contract to participate in the Regional
Hazardous Materials Emergency Response Team in cooperation with
the City of Grants Pass, City of Medford and Jackson County Fire
District No. 5 . This temporary contract , which expired June
30th, was necessary to release state training monies . It is our
recommendation that Council authorize Mayor Cathy Golden to sign
a new contract extension effective through December 31, 1991 to
enable the Ashland Fire Department to continue its support of
this valuable service in our area.
Oregon State Fire Marshal
Hazardous Materials Emergency Incident
Statewide Quarterly Summary Report
For Reporting Period: 1 January through 31 March 1991 (1st Quarter 1991)
HazMat incidents this qtr: 111 last qtr: N/A year to date: 111
HazMat injuries this qtr: 20 last qtr: N/A year to date: 20
HazMat deaths this qtr: -0- last qtr: N/A year to date: - 0-
On-scene decon this qtr: 43 last qtr: N/A year to date: 43
Treated on-scene this qtr: 5 last qtr: N/A year to date: 5
Hospitalized this qtr: 16 last qtr: N/A year to date: 16
Est. prop. loss this qtr: $ 3,234,508, last qtr: $N/A year to date: $ 3,234,508.
Total amount of hazmat
released this qtr: 17,799 gal last qtr: N/A year to date: 17,799 gal
560 Ibs last qtr: N/A year to date: 560 lbs
4,275 cu ft last qtr: N/A year to date: 4,275 cu ft
Number of incidents by source: Number of incidents by area:
Car: 14 Industrial: 15
Commercial Vehicle: 29 Commercial: 39
Fixed Facility: 30 Residential: 30
. Train: 3 Rural/Agric: 10
Aircraft: -0- Forest: 1
Pipeline: 6 Other: 16
Drug Lab: 13
Other: 16
Examples of Materials Spilled
Number of Times Reported:
HAZMAT REPORTED INCIDENTS OTR 1
BY MATERIAL BEHAVIOR ON RELEASE
Anhydrous Ammonia 1 LEGEND
Diesel Fuel 18 21 ' p BECAhE AIRBORNE
Drug Lab Chemicals 5 ❑ CAUSEDEXPLOSON
Gasoline 13 2 ® CAUSEDFURF
Liquid Nitrogen CONTAMINATED AREA
Natural Gas 12 ❑ coNTRIBUrEOroExPLCSpN
Perchloroeth lene 2
T j CONTRWTEDTOFIRE
y y ` �? _
®
• 2 a ENTEREDWATERWAY
Propane • : 6
Sulfuric Acid ;: _ / ❑ INERT,NOREACTION
OTHER
Fertilizer-Nitrate 1
Fuel Oil 3 1 c
Malathion ] NUMBER OF INCIDENTS
KI1'.kh/1ot;/su1'1p/r1pt/V I rRcpl
Oregon State Fire Marshal
Hazardous Materials Emergency Incident
Statewide Quarterly Summary Report
For Reporting Period: IApril through 30 June 1991 (2nd Quarter 1991)
HazMat incidents this qtr: 74 last qtr: 111 year to date: 185
HazMat injuries this qtr. 28 last qtr: 20 year to date: 48
HazMat deaths this qtr: -0- last qtr: -0- year to date: - 0-
On-scene decon this qtr: 45 last qtr: 43 year to date: 88
Treated on-scene this qtr: 6 last qtr: 5 year to date: 11
Hospitalized this qtr: 8 last qtr: 16 year to date: 24
Est. prop. loss this qtr: $ 318,625. last qtr: $ 3,234,508. year to date: $ 3,553,133.
Total amount of hazmat
released this qtr: 3,512 gal last qtr: 17,799 year to date: 21,311 gal
8,305 lbs last qtr: 560 year to date: 8,865 Ibs
-0- cu ft last qtr: 4,275 year to date: 4,275 cu ft
Number of incidents by source: Number of incidents by area:
Car: 2 Industrial: 18
Commercial Vehicle: 24. Commercial: 21
Fixed Facility: 24 Residential: 11
Train: 2 Rural/Agric: 7
Aircraft: -0- Forest: -0-
Pipeline: 3 Other: 17
Drug Lab: 8
Other: 11
Examples of Materials Spilled
& Number of Times Reported:
Ammonium Nitrate 1
HAZMAT REPORTED INCIDENTS - OTR 2
Chloroform 2 BY MATERIAL BEHAVIOR ON RELEASE
Diesel Fuel 15 9
Gasoline 6 LEGEND
Hydrochloric Acid 2 - E BECG!$AF12CRNE
Hvdrofluoric Acid 2 " - = 2 ® CAUSED DOPLaIO
LPG 3 0 C1AUSEO FIRE
Mercury 1 D CONTAkIINATED AREA
❑ CONTRIBUTED TO FRE
Natural nie 3 P/ ENTERED WATFRWAY
I ranSlUrmCr Oil ? 9 / //j ❑ INERTNO REACTICC
Waste OIL 2 j i 25 o
X lene 2 2
'NUMBER OF INCIDENTS
KI I'.ke/lue/,urvcy/«rl/ul TltCtll .