HomeMy WebLinkAbout1991-0820 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it is
the subject of a public hearing which has been closed.. If you wish to speak, please rise
and after you have been recognized by the Chair, give your name and address. The-
Chair will then allow you to speak and also inform you as to the amount of time allotted
to you. The time granted will be dependent to some extent on the nature of the item
under discussion, the number of people who wish to be heard, and the length of the
agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
AUGUST 20, 1991
I. PLEDGE OF ALLEGIANCE: 7:30 P.M. , Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular Meeting of August 6 and Adjourned
Meeting of August 12, 1991.
IV. CONSENT AGENDA- -
1. Minutes of Boards, Commissions & Committees.NvNG
2 . Monthly Departmental Reports - July 1991.
3. Memo from Energy Conservation Coordinator regarding Water
Conservation Advisory Committee meeting to review water
conservation study by Synergic Resources Corp.
V. PUBLIC HEARINGS: (to conclude by 9:30 P.M. )
1. Planning Action No. 91-122 , a request for modification of
Final Plan for previously approved 18-lot subdivision near
the intersection of Scenic and Grandview, involving a
change in conditions limiting street grade on Logan Drive
to 15% for all portions of the public street, except for a
35 ' long landing area at Scenic Dr. not to exceed 6%. (Ed
Houghton, Applicant)
VI. UNFINISHED BUSINESS:
1. Adoption of Findings of Fact approving P.A. No. 91-067 , a
zone change from R-2 to E-1, and Comp. Plan Map change from
Multi-family Residential to Employment on property at 250
N. Pioneer. -
OA2 . Adoption of Findings of Fact denying P.A. No. 91-049, a
zone change from R-2 to C-1-D at 80 Hargadine St. , 130
Hargadine, and 96 W. Fork St.
VII. NEW & MISCELLANEOUS BUSINESS:
1. Letter from League of Oregon Cities board member Lou Hannum
requesting appointment of Ashland representative to LOC/AOC
Committee in connection with Governor's regional meetings
on Ballot Measure 5.
2. Confirmation of Mayor's appointment of Paul Nolte as City
Attorney.
3 . Adoption of Findings of Fact, Conclusions and Orders on
P.A. No. 91-068, a Comprehensive Plan Map change on
Cl property located at 50 W. Nevada St.
4. Request by Councilor Laws to create ad hoc Transportation
Committee to advise Planning Commission on preparation of
Transportation Element of Comprehensive Plan.
5. Report by Fire Chief on temporary measures to enhance fire
protection in Northwest Ashland.
6. Recommendation from Public Works Dir. concerning citizen
request for water-based moratorium on Granite Street.
7 . Report from CPAC Chair on committee re-organization; and
confirmation of Mayor's appointments to CPAC.
8. Request for authorization to expend funds for the design of
water line, pump station and reservoir.
VIII. PUBLIC 'FORUM: Business from the audience not included on the
agenda. (Limited to 15 minutes)
IX. ORDINANCES, RESOLUTIONS & CONTRACTS: r
'1. First reading of an Ordinance adopting an amendment to the
Ashland Comprehensive Plan Map from Open Space to Single-
Family Residential.
✓g.J Second reading by title only of an ordinance of the City of
��3 8 Ashland re-zoning certain property from R-2 to E-1 (City of
Ashland, Applicant)
3 .1 Second reading by title only of an ordinance adopting an
a(b 3 9 amendment to the Ashland Comprehensive Plan Map from Multi-
family Residential to Employment (City of Ashland,
Applicant)
4 . Second reading by title only of an ordinance dispensing
with an election within the City of Ashland on the question
d Y of a proposed annexation and setting the time and place for
a public hearing thereon; setting a public hearing date on
the withdrawal of certain real property from Jackson County
Fire District No. 5; directing publication of notices as
required by ORS 222. 524 ; and declaring an emergency.
(Crowson Road Annexation) .
5. Resolution replacing Resolution No. 91-28 in its entirety
and setting affordable housing income levels and rental and
purchased cost levels.
JW)_ 6. Resolution calling a special election for November 5, 1991
to authorize the issuance of $2 , 060, 000 in General
��-j3 Obligation Bonds for water improvements.
X. OTHER BUSINESS FROM COUNCIL MEMBERS
XI. ADJOURNMENT
t
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
AUGUST 6, 1991
CALL TO ORDER: Mayor Golden called the meeting to order and led the
Pledge of Allegiance at 7 : 34 P.M. on the above date in the Council
Chambers. Laws, Reid, Williams, Winthrop, and Arnold were present.
Acklin was absent.
APPROVAL OF MINUTES: The minutes of the Regular Meeting of July 16,
1991 were approved as presented.
SPECIAL PRESENTATIONS & AWARDS: 1) Achievement. for Excellence in
Financial .Reporting - Dottie Tryk, City of Grants Pass, presented the
award to Finance Dir. Jill Turner. Tryk said only 1300 municipalities
out of a possible 82, 000 received this award, and Ashland has done so
three times. Turner thanked the Council, Budget Committee and her
Staff .for their assistance in earning the award. 2) Super Good Cents
- Mayor Golden presented Stu Smith, Ashland Conservation Division,
with awards from Bonneville Power Administration's Super Good Cents
Program for excellence in three categories, one of which is "Overall
SGC Program Excellence". Robbin Pearce-Smith who oversees Ashland' s
SOLVE program, accepted an award from the National Environmental
Awards Council for air pollution reduction efforts. . 3) National
Weather Service - Mike Brooks of this agency, presented the Mayor with
a plaque in appreciation of the City's maintenance of a cooperative
station at the Wastewater Treatment Plant. The National Weather
Service is celebrating 100 years as a civilian .agency, and is
recognizing 11 of the 350 Oregon cooperative stations as a, part of the
celebration. Sadie Williams, on behalf of her late husband Clarence,
accepted a certificate of appreciation from the City for maintaining
the cooperative weather station in Ashland for 37 years.
CONSENT AGENDA: Winthrop requested that item two be pulled for
discussion, and moved to approve items 1) Minutes of Boards,
Commissions and Committees; and 3) Memo from Dir. of Public Works
regarding final EIS for Mt. Ashland Ski area; Arnold seconded, all
AYES on voice vote. Winthrop asked that Public Wks. Dir. Hall update
the Council on item 2) Memo regarding Wastewater Treatment Plant
Facilities Plan. Hall said that due to Councilor Laws ' recent
questions concerning the fish in Bear Creek, the DEQ, Oregon Dept. of
Fish & Wildlife and City Staff have met and are discussing conditions
which affect the fish, i.e. temperature of the water, flow volumes,
and dissolved oxygen. As a result the D.E.Q. has granted the City a
one-year extension to make a decision on a preferred alternative and
submit a program plan. Winthrop moved to approve Brown & Caldwell 's
corrections to the Facilities Plan, Reid seconded, all AYES on voice
vote.
PUBLIC HEARING: P.A. No: 91-068 - Comprehensive Plan Map Change.
Planning Dir. Fregonese explained that this action is to correct a
mapping error which was recently brought to his attention. The
subject property, located behind 50 W. Nevada Street, should be shown
as Single-family Residential, not Open Space. The public hearing was
opened and there was no comment from the audience. Winthrop moved to
approve the planning action, Laws seconded, all YES on roll call vote.
Williams abstained because he is co-owner of the nurseries located on
the property.
Regular Meeting - Ashland City Council - August 6, 1991 - P. 1
UNFINISHED BUSINESS: 1) Memo from Public Works Dir. - Emergency
Generator at Ashland Creek Sewage Pump Station - Odors at Sewage
Treatment Plant - Sink Hole on Iowa St. Public Works Director Steve
Hall reviewed a memo included in the packet for Council information.
Chemicals to reduce odors at the S.T.P. will cost $5, 000 - $6, 000 per
year. Information only, no action necessary.
2) C.P.A.C. Appointments - Postponed until August 20th.
NEW & MISCELLANEOUS BUSINESS: 1) Adoption of Findings of Fact - P.A.
91-067 (Zone change at 250 N. Pioneer) - Postponed until August 20th.
2) Adoption of Findings - P.A. 91-049 (Zone change at 80 Hargadine
St. ) - postponed until August 20th.
3) Adoption of Findings - Ashland Community Hospital - C.U.P. -
Winthrop asked that this item be deferred until after the August 12th
hearing on financing of northwest area water improvements. Arnold
said this is the first time this issue has been discussed in
conjunction with the project, which needs to move ahead. Williams
said a building permit can be withheld if the Council decides to
extend the water moratorium area. Arnold moved to adopt the Findings,
Conclusions and Orders on P.A. 90-028, Williams seconded, and the
motion failed on roll call vote as follows.: Reid, Winthrop and Laws,
NO; Williams and Arnold; YES.
4) Cigarette Vending Machines - A communication from Dick Thierolf,
Jr. , Acting City Attorney, said the State regulates these machines,
and no action by Council is necessary.
5) Open Space Funding survey - It was agreed to hold a study session
with the Parks Commission on Monday, August 12, 1991 from 6: 30 to 7 : 30
P.M.
6) Pavement Cut Request - D. June Smith, 113 High St. , is requesting
permission to cut pavement for installation of a gas service. Hall
said the paving is under the 5-year moratorium until September of
1992 . Laws moved to approve the request, Reid seconded, and the
motion carried on voice vote with Winthrop dissenting.
7) Recycling Task Force - Concept Paper - For information only. Laws
will serve as alternate Council liaison when Reid cannot attend the
meetings.
PUBLIC FORUM: Carl Oates, 351 Granite St. , read a letter from Granite
Street residents asking that the Council again consider extending the
northwest moratorium area to include Granite Street. Arnold moved to
place the request on the agenda for the August 12th public hearing,
Williams seconded, all AYES on voice vote. Brent Thompson, Vice-
President of the Southern Oregon Land Conservancy, asked that the
Council consider re-opening negotiations for the purchase of the
Brevik property for open space. This 110 acres is near the Superior
Lumber Co. land and Dr. Epstein's property. Thompson also suggested
retaining portions of streets and/or alleys for walkways/trails at the
time they are vacated. There was no further comment from the audience.
Regular Meeting - Ashland City Council - August 6, 1991 - P. 2
. A �
ORDINANCES RESOLUTIONS & CONTRACTS: 1) 250 N. Pioneer - An _
ordinance was read rezoning the property from Multi-family
residential-low density to Employment. Winthrop moved to second
reading, Laws seconded, all YES on roll call vote.
2) Amend Comp. Plan Map - 250 N. Pioneer - The ordinance was read and
Laws moved to second reading, Williams seconded, all YES on roll call
vote.
r
3) Set Public Hg. - Crowson Rd. Annexation - An ordinance was read
dispensing with an election and setting the public hearing for
September 3, 1991. Williams moved to second reading and Winthrop
seconded. Laws objects to the emergency clause and Winthrop agrees.
The motion passed on roll call vote with Laws and Winthrop dissenting.
4) Affordable Housing Income Levels - Reid said the rental amounts
shown are high and asked that Staff supply true income levels for
Ashland. Winthrop suggested tabling the resolution until August 20th
when this information can be presented by Staff. No further action
taken.
5) City/County Insurance Services - Resolution authorizing membership
in the City/County Insurance Service Trust Property Self-Insurance
Pool for a three-year period. Williams moved to adopt same, Arnold
seconded, all YES on roll call vote. (Reso. #91-30)
6) Set Public Hg. - Tolman Creek Rd. L.I.D. - Resolution setting
public hearing for September 3, 1991. Arnold moved to adopt same,
Winthrop seconded, all YES on roll call vote. Laws asked that
information be provided concerning which properties are commercial,
residential and vacant. (Reso. #91-31)
7) Regional Hazardous Materials Emergency Response Team - Fire Chief
Woodley asked for authorization for the Mayor to sign the contract
extension, effective through December 31, 1991. Arnold moved to
authorize same, Reid seconded, all YES on roll call vote.
OTHER BUSINESS FROM COUNCIL MEMBERS: . Winthrop asked about the
Greyhound bus depot situation. After a short discussion, Arnold said
the Traffic Safety Commission will discuss possible locations and
report back to Council. .
ADJOURNMENT: The meeting adjourned at 9: 20 P.M.
Nan E. Franklin Catherine M. Golden
City Recorder Mayor
Regular Meeting - Ashland City Council - August 6, 1991 - P. 3
MINUTES OF THE ADJOURNED MEETING
ASHLAND CITY COUNCIL
AUGUST 12 , 1991
CALL TO ORDER: Mayor Golden led the Pledge of Allegiance and called
the meeting to order at 7:50 P.M. in the Council Chambers. Laws,
Reid, Williams, Acklin, Winthrop, and Arnold were present.
SPECIAL AGENDA ITEMS: Ashland Community Hospital Findings - Winthrop
moved to adopt same, Reid seconded, all YES on roll call vote.
Water Improvements Funding - Finance Dir. Turner explained the process
for using certificates of participation to finance the improvements.
A short discussion was held on using monies in existing funds in the
city budget. On a question from Laws, Turner said general obligation
bonds would be less expensive than certificates of participation
(approximately $14, 000/year less) .
The public hearing was opened. Stuart Austin, 521 Thornton Way, said
immediate concern is fire protection and any type of funding should be
used. Chris Hald, 600 Roca St. , is concerned about fire protection.
Bob Reinholt, 270 Skycrest Dr. , urged immediate action and the use of
certificates of participation. Jack Blackburn, 805 Oak St. , said
funds from city budget should be looked at and he would support use of
general obligation bonds. Leon Swartzberg, 361 Glenn St. , asked about
the difference between G.O. bonds and COP's. Steve Morjig, 610
Chestnut, supports use of COP's. Charles Wiley, speaking for his
Mother who lives At 200 Skycrest Dr. , urged Council to take action to
get improvements done. JoAnne Houghton, 185 Scenic Dr. , spoke in
support of COP's. Al Alsing, 970 Walker, said citizens should be able
to vote on G.O. bonds with the understanding that COP's will be used
if necessary. Jack Nicholson, 1575 Greenmeadows Way, submitted a
letter for the record and said existing monies should be used. John
Barton, 300 Kent St. , said the city has an obligation to provide water
and fire protection, should commit to COP's and submit general
obligation bonding to the voters. J. Ellen Austin, 521 Thornton Way,
suggested using existing monies, G.O. bonds and COP's. George Duran,
539 Thornton Way, feels citizens should decide how improvements are
financed. Carola Lacy, 140 Third St. , concurred with Jonn *Barton's
comments. Mark & Jill Murphey, 492 Lynn St. , submitted a letter for
the record asking that the financing issue be put before the voters.
Ron Bolstad, 481 Thornton, supports using COP's. Michael Sanford,
2785 E. Main, supports general obligation bonds. Jon Lange, 442
Guthrie, supports COP's. Shawn Sullivan, 525 Sheridan, said existing
funds should be used. Mary Lou Gross, 240 E. Hersey, the present
situation is a reckless endangerment of homes and lives. Ed Houghton,
185 Scenic, said Council should commit to COP's and take g.o. bonds to
voters. Henry Kneebone, 449 Orchard St. , spoke in support of COP's.
Robert Leghorn, 1768 Crestview Dr. , said other city funds should be
used if possible. The public hearing was closed.
Adjourned Meeting - Ashland City Council - August 12 , 1991 - P. 1
Arnold suggested approving COP's and asking voters to approve general
obligation bonds. Laws asked about abei&t existing monies to draw
upon, and Turner said there are few unappropriated balances in the
city. Williams moved to go ahead with COP's, and ask the voters to
approve general obligation bonds. Winthrop seconded the motion.
Acklin asked citizens in the audience about forming a committee to get
approval of general obligation bonds in the November election. Arnold
said the procedure, which can be a part of the motion, is to begin the
Certificate of Participation process with the final resolution
considered just after the vote on the general obligation bonds is
presented. Williams and Winthrop agreed, all YES on roll call vote.
Golden said an individual left a letter with her in support of COP's.
Arnold moved to accept same, Laws seconded, all AYES on voice vote.
Request to Extend Water Moratorium - Winthrop said that the area in
question (Upper Granite Street) is served by a separate water system
than the present water moratorium area. Oates said as. the dam goes
down so does his water flow. Arnold moved to request that staff
prepare a report on this request. Reid seconded, all AYES on voice
vote.
ADJOURNMENT: The meeting adjourned at 10: 30 P.M.
Nan E. Franklin Catherine M. Golden
City Recorder Mayor
Adjourned Meeting - Ashland City Council - August 12 , 1.991 - P. 2
Monthly Building Activity Report: 07/91 Page 1
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Undefined (Permit #2107027 ) :
1 0
Subtotal: $ 0
e
Building:
ADDITION 7 212 ,000
ADDITION/DECK 1 13 ,000
DEMOLITION 1 0
FENCE 6 6,396
FOUNDATION 1 3,000
FOUNDATION REPAIR 1 500
INTERIOR REMODEL 1 1,500
OFFICE 1 105:,.000
REMODEL 6 37y200
REROOF 5 29,872
SFR 13 13 1, 270,302
SOLARIUM 1 161000
STEPS 1 2,200
Undefined 2 151, 352
Subtotal: $ 1,848,322
Electrical:
ELECTRIC -19 14,530
SEWER LINE 1 800
Subtotal: $ 15,330
Mechanical:
GAS LINE 3 4,448
GFAU 2 9,025
MECHANICAL 4 9,532
MOVE GAS FURNACE 1 500
Subtotal: $ 23, 505
Plumbing:
PLUMBING 2 3 , 500
Monthly Building Activity Report: 07/91 Page 2
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Plumbing:
SEWER AND WATER 2 800
SEWER LINE 1 100
WATER LINE 1 0 .
Subtotal: $ 4 ,400
***Total: $ 1,891,557
COMMERCIAL:
Building:
CONCESSION STAND 1 50, 000
EXCAVATION 1 1,200, 000
FENCE 1 400
INTERIOR REMODEL 2 16;500
NEW ART STUDIO 1 23;400
OFFICE/WAREHOUSE 1 85, 000
REMODEL 1 25, 000
REROOF 8 129, 687
SHOP 1 50, 000
Undefined 1 2, 000
Subtotal: $ 1,581,987
Electrical:
ELECTRIC 11 9, 650
Subtotal: $ 9, 650
Mechanical:
AIR CONDITIONER 1 - 0
MECHANICAL 2 5, 080
Subtotal: $ 5, 080
***Total: $ 1,596,717
Monthly Building Activity Report: 07/91 Page 3
Total this month: 116 $ 3 ,488,274
Total this month last year: 88 $ 1,998, 134
Total year to date: 116 $ 3 ,488,274
Total last year: 88 $ 1,998, 134
This month This month This year
last year
Total Fees: 32, 945 21,789 32,945
Total Inspections: 364 441 364
NEW CONSTRUCTION: 7/91
RESIDENTIAL
PAGE NO. 1
08/02/91
ADDRESS #UNITS CONTRACTOR VALUATION
** CONCESSION STAND
201 MOUNTAIN AV S DON GREENE-ASH HS 50000.00
** Subtotal **
50000. 00
** EXCAVATION
0 TOLMAN CREEK RD 1200000. 00
** Subtotal **
1200000. 00
** OFFICE/WAREHOUSE
415 WILLIAMSON WY TAYLOR-MADE 85000. 00 .
** Subtotal **
85000. 00
*** Total ***
1335000. 00
NEW CONSTRUCTION: 7/91 `
COMMERCIAL
PAGE NO. 1
08/02/91
ADDRESS #UNITS CONTRACTOR VALUATION
** OFFICE
540 CATALINA DR GREG CLAFLIN 105000. 00
** Subtotal **
105000. 00
** SFR
0 BELLVIEW AV JON TURRELL 114608. 00
200 PATTERSON MC KENNA/MC KENNA 72488. 00
389 TAYLOR JON TURRELL 130000.00 ,
1310 ROMEO JON TURRELL 71000.00
567 SCENIC OWNER 92040. 00
708 INDIANA CHRIS ADAMS 108350.00
200 DEAD INDIAN RD' TITUS 95000.00
537 PARKSIDE DR OWNER 107328. 00
680 FOREST OWNER 112736.00
2314 BLACK OAK WY OWNER 110000. 00
347 GUTHRIE FRED COX CONSTR 92560. 00
268 WALKER AV OWNER 88192. 00
541 PARKSIDE DR ARCHIT. CONSTR. 76000. 00
** Subtotal **
i 1270302 . 00
QQzt!
1379302 . 00 .
Ag
t«a
ASHLAND POLICE DEPARTMENT
1,44nthly Activities for July 1991
INVESTIGATIONS
A detective is investigating a burglary at an Ashland business
resulting in a loss. of $22 ,500 .00 of computer equipment .
A. search warrant was served at a residence in Talent after a detective
observed a marijuana plant growing in the yard of that residence
. during a routine investigation. A male subject who resides at the
residence was subsequently arrested for manufacturing a controlled
substance. Ile was also arrested on an Ashland Municipal Court warrant
charging failure to appear on a citation for driving while suspended .
A detective was called to investigate a burglary that occurred at a
dental office in Ashland . Entry was made through an attic access door .
A standard gas cylinder containing nitrous oxide and a "dental
scavenger unit " , consisting of a face mask and tubing was taken.
Two Ashland juveniles were arrested on charges of Arson I and Criminal
Mischief I after they started a fire in an Ashland residence while
playing with a cigarette lighter . Damage was estimated at $75,000.00
to a garage and shop , along with an apartment above the same, a
vehicle parked in the garage was also damaged .
A female who resides in Medford reported being raped in Ashland . An
investigation into this incident revealed that the female has lied to
police in regards to her initial rape report . The District Attorneys
office have advised that there will be no prosecution. The case has
been classified as unfounded-.
F, second rape is under investigation. A 19 year old woman was
reportedly raped while passed out on alcohol .
PATROL
The 4th of July parade and fireworks took place without any major
incidents . .
Offices; Cunningham was at the Police Academy for the entire month of
July .
Swing shift and day shift have written a large number of crosswalk ,
seat belt , skateboard and bicycle violations during the month .
Graveyard shift has concentrated efforts in the area of minors .in
possession and curfew violations. They have made a significant number
of arrests in both categories in July .
CRIME PREVENTION
1
The bulk of the month was spent in continuing foot patrol in the
downtown area . It has been remarkably quiet , with a few reported or
on-view cases . Efforts have been intensified to stop skateboarding and
bicycle violations, also pedestrian crosswalk. problems . A warning
letter is being sent to on-view crosswalk violators who I witness and
cannot stop .
A meeting was Held with the Director of S.O .D.A . concerning working on
their executive board and as a youth advisor .
A tour of our department was given to a group of non--English-speaking
Japanese students .
POLICE RESERVE
The reserve police officers put in 144 hours . 100 hours of patrol , 34
hours of special assignments , and 10 hours of training . The special
operations reserves put in 31 hours .
EXPLORERS
The explorers put in an excess of 100 hours . There was heavy
representation in the 4th of July parade. Training for the month
covered Rape and Domestic violence topics . They . also had training on
building searches . This wad .taught at SOSC .
Two new explorers finished their basic training this month .
COMMUNITY SERVICE VOLUNTEERS
61 volunteers reported , with a total 1 ,052 hours and a total of 329
days worked .
MUNICIPAL COURT
There were 11024 citations filed in the Municipal Court , which
includes 307 traffic violations , 75 formal complaints , and 642 parking
citations .
Cases closed totaled 1 ,322 which includes 115 traffic violations ,- 54
formal complaints , 18 fines suspended , 386 citations dismissed
( including 313 completed diversions ) .
There were 521 parking citations closed , 442 of these were issued in
the Downtown Parking District . No parking citations were dismissed .
There were 572 appearances , 407 before the Violations Bureau and 165
before the Court . There were 28 trials held , , and 0 no show; 120
persons were placed on diversion and 47 placed on probation.
2
COMMUNICATIONS/RECORDS
Communications/Records personnel handled 789 Police cases and
dispatched 19 fire/medical runs.
CODE COMPLIANCE OFFICER
There were 37 inspections performed this month , 2 warnings and O
citation issued .
JACNET
JACNET activities in July included :
CASES OPENED INTELLIGENCE CASES
11 42
SECTOR CASES PERSONS ARRESTED
(address given)
Ashland 0 0
Central Point 0 0
Medford :'`6 5
Jackson County 4 p
There were 3 search warrants obtained , 2 served and 6 persons
arrested or cited . Officers seized 0.00 grams of Methamphetamine,
0.00 gram of tar heroin, and 0.00 gram of psilocybin mushrooms. 1
weapons and 1 vehicle was seized . Cash seized totaled 23 ,500.00.
3
'•a of ASq
APmorandnm
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i
Honorable Mayor and City Council
�r
W
rom:
Al Williams, Director of Electric Utilities
�ix�jEC#:
Electric Department Activities for JUNE 1991
THE FOLLOWING IS A CONDENSED REPORT OF THE ELECTRICAL DEPARTMENT
ACTIVITIES FOR JUNE 1991 .
WE INSTALLED 4 NEW UNDERGROUND SERVICES AND 2 OVERHEAD SERVICES.
WE RECONDUCTORED 3 SECONDARY SERVICES DUE TO ELECTRICAL UPGRADES.
WE INSTALLED 2070 FEET OF CONDUIT AND INSTALLED 3380 FEET OF
CONDUCTOR.
5 TRANSFORMERS WERE INSTALLED FOR A TOTAL OF 492 KVA AND 5 WERE
REMOVED FOR A NET GAIN OF 142 KVA ON THE SYSTEM.
WE RESPONDED TO 84 REQUESTS FOR CABLE LOCATES.
WE HAD 408 CONNECT ORDERS AND 420 DISCONNECT ORDERS FOR A TOTAL OF
828 .
THERE WERE 468 DELINQUENT ACCOUNT NOTICES WORKED AND 57 DELINQUENT
ACCOUNTS WERE DISCONNECTED.
FIVE 45' POLES, AND THREE 30 ' POLES WERE SET IN CONJUNCTION WITH
OUR POLE TESTING AND TREATMENT PROGRAM.
EMPLOYEES ATTENDED MONTHLY SAFETY MEETING.
i
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u
ELECTRIC DEPARTMENT
MONTHLY REPORT
JUNE, 1991
PRIMARY CIRCUITS INSTALLED
HELMAN STREET 600 ' -556 AAC 30
UNDERGROUND SERVICES INSTALLED
1078 OAK KNOLL 100 ' -410 UG
905 CYPRESS PT LOOP 120 ' -4/0 UG
692 B STREET 65' -4/0 UG
900 PALMER RD. 400 ' -4/0 UG
OVERHEAD SERVICES INSTALLED
. 492 ALLISON 75 ' -#6 DPX
360 GRANT STREET 240.' -1/0 TPX
ALTERED SERVICES
93 CALIFORNIA 75 ' -#2 TPX
31E. MAIN 35 ' -1/0 TPX
59 N. MAIN 40 ' -4/0. UG
r
TEMPORARY SERVICES INSTALLED
867 E. MAIN
2693 TAKELMA
TEMPORARY SERVICES REMOVED
905 CYPRESS PT LOOP
1078 OAK KNOLL
2528 SISKIYOU BLVD
UNDERGROUND CONDUIT INSTALLED
2' PVC 950 '
3' PVC 1120 '
1
TRANSFORMERS INSTALLED .
1078 OAK KNOLL 50 KVA UG
311 N. MAIN 75 KVA OH'D
340 HIGH STREET 100 KVA UG
SISKIYOU & TOLMAN 100 KVA OH'D
611 SISKIYOU 167 KVA UG
TRANSFORMERS REMOVED
1078 OAK KNOLL 50 KVA UG
311. N. MAIN 50 KVA OH'D
340 HIGH STREET 75 KVA UG
SISKIYOU & TOLMAN 75 KVA OH'D
611 TOLMAN 100 KVA UG
POWER POLES INSTALLED (vole replacement Proaram)
ROCA & FERN ST. 1-45' POLE
WALNUT & WILEY 1-30 ' POLE
1094 B ST. 1-45 ' POLE
1311 LEE ST. 1-45' POLE
492 ALLISON 1-30 ' POLE
DIANE & CLAY ST. 1-45' POLE
360 GRANT ST. 1-30 ' POLE
SCENIC DR. (P7300) 1-45 ' POLE
WIRE INSTALLED
#6 DPXJ 75 '
#2 TPX. 75 '
1/0 TPX. 240 '
1/0 QUAD. 35 '
1/0 TPX. 240 '
4/0 URD TPX 725 '
556 AAC 1670 '
336 AAC 725 '
STREET LIGHT MAINTENANCE
CHURCH & HIGH STREET 1-100 WATT FIX.
492 ALLISON 1-100 WATT FIX.
486 ALLISON 1-100 WATT BULB
SHERMAN & PARK 4-PHOTO CELLS
it " 4-100 WATT BULBS
CAMBRIDGE & YORK 1-PHOTO CELL
2
. LOCATES
TOTAL 84
CONSTRUCTION AND MAINTENANCE
RECONDUCTORED HELMAN STREET FROM HERSEY TO VAN NESS STREET WITH 30
#556 AAC; REPLACED EIGHT POWER POLES IN CONJUNCTION WITH OUR POLE
TESTING PROGRAM; INSTALLED FIVE NEW TRANSFORMERS IN CONJUNCTION
WITH OUR TRANSFORMER LOADING PROGRAM; INSTALLED FOUR NEW
UNDERGROUND SERVICES, TWO NEW OVERHEAD SERVICES, AND THREE ALTERED .
SERVICES; INSTALLED2070 FEET OF CONDUIT AND 3380 FEET OF CONDUCTOR;
PERFORMED STREET LIGHT MAINTENANCE; ATTENDED MONTHLY SAFETY
MEETING.
ELECTRIC #8
CONNECTS: 408 DISCONNECTS: 420 TOTAL : 828
DOOR HANGERS: 468 SHUTOFFS: 57
ELECTRIC #5
INSTALLED NEW FIX. AT THE ASHLAND CK. PUMP STATION; REPAIRED
CONTROLLS ON BACKWASH PUMP AT THE FILTER PLANT; WIRED OUTLETS AT
THE CEMETERY; REPAIRED. BOILER CONTROLLES AT THE SEWAGE PLANT;
INSTALLED POWER FOR THE SPRINKLER SYSTEM AT THE GOLF COURSE;
INSTALLED WIRING AT THE FIRE STATION #1; REPAIRED CONDUIT AND WIRE
AT THE CLAY STREET PARK; WORKED ON STANDBY GENERATOR AT THE ASHLAND
CK. PUMP STATION; REPAIRED RUNWAY LIGHTS AT THE AIRPORT; ATTENDED
MONTHLY SAFETY MEETING.
i
METERMAN
TESTED 1p AND 3p METERS; PERFORM CABLE LOCATES; TRASFORMER LOAD
SURVEYS; TEST CAP. BANKS; BUILD CAP. BANK FOR HELMAN STREET; CHECK
LOAD ON OPEN DELTA TRANSFORMER BANK ON OAK STRET; WIRE CT' S FOR THE
NEW SERVICE AT MUNCHIES; ATTENDED MONTHLY SAFETY MEETING.
3
.'`ems"` ; Aemorandum
,.,.EGO
�llL1. Honorable Mayor and City Council
rom: IJ 4Al Williams , Director of Electric Utilities
Electric Department Activities for JULY 1991 '
THE FOLLOWING IS A CONDENSED REPORT OF THE ELECTRICAL DEPARTMENT
ACTIVITIES FOR JULY 1991 .
WE INSTALLED 11 NEW UNDERGROUND SERVICES AND 2 OVERHEAD SERVICES.
WE RECONDUCTORED 4 SECONDARY SERVICES DUE TO ELECTRICAL UPGRADES .
WE INSTALLED 4210 FEET OF CONDUIT AND INSTALLED 2750 FEET OF
CONDUCTOR.
9 TRANSFORMERS WERE INSTALLED FOR A TOTAL OF 312 KVA AND 2 WERE
REMOVED FOR A NET GAIN OF 262 KVA ON THE SYSTEM.
WE RESPONDED TO 78 REQUESTS FOR CABLE LOCATES .
WE HAD 385 CONNECT ORDERS AND 362 DISCONNECT ORDERS FOR A TOTAL OF
647 .
THERE WERE 459 DELINQUENT ACCOUNT NOTICES WORKED AND 82 DELINQUENT
ACCOUNTS WERE DISCONNECTED.
THREE 45 ' POLES , AND ONE 50 ' POLE WERE SET IN CONJUNCTION WITH OUR
POLE TESTING AND TREATMENT PROGRAM.
COMPLETED 60% OF A SYSTEM IMPROVEMENT RECONDUCTOR OF 7TH STREET TO
30 556AAC AS PER SYSTEM STUDY .
EMPLOYEES ATTENDED MONTHLY SAFETY MEETING.
ELECTRIC_ DEPARTHRMT_
MONTHLY REPORT
JULY 1991
PRIMARY CIRCUITS INSTALLED
PINECREST (Dig In) 250 ' -#2 PRIM UG
262 HERSEY 375 ' -#2 PRIM UG
220 DEAD INDIAN RD 450 ' -#2 PRIM UG
921 PINECREST 110 ' -#2 PRIM UG
UNDERGROUND SERVICES INSTALLED
846 CYPRESS PT 65 ' -4/0 UG TPX
1245 MUNSON 35 ' -4/0 UG TPX
540 FORDYCE 130 ' -4/0 UG TPX
679 CUB CR 100 ' -1/0 -UG TPX
446 WALKER 40 ' -1/0 TPX
164-1/2 B ST 100 ' -350 UG TPX
262 HERSEY 80 ' -4/0 UG TPX
220 DEAD INDIAN RD 130 ' -4/0 UG TPX
1365 VERNON 35 ' -4/0 UG TPX
1015 ASHLAND 100 ' -4/0 UG TPX
921 PINECREST 350 ' -350 MCM UG TPX
OVERHEAD SERVICES INSTALLED
676 LIBERTY 90 ' -1/0 TPX
FORDYCE 130 ' -1/0 TPX
ALTERED SERVICES
743 N MAIN 40 ' -1/0 TPX
327 BRIDGE 60 ' -1/0 TPX
486 SISKIYOU 40 ' -1/0 TPX
56 CHURCH 40 ' -#2 TPX
TEMPORARY SERVICES INSTALLED
240 NUTLEY
391 GRANITE
708 INDIANA
347 GUTHRIE
1310 ROMEO DR
1043 .CANYON PARK
962 CYPRESS PT LP
225 SUNNYVIEW
1
TEMPORARY SERVICES. REMOVED
1482 WOODLAND
UNDERGROUND CONDUIT INSTALLED
2" PVC 1750 '
3 ' PVC 2020 '
4" PVC 440 '
. TRANSFORMERS INSTALLED
90 NURSERY 50 KVA
865 PALMER 25 KVA
750 N MAIN 50 KVA
700 N MAIN 25 KVA
520 FORDYCE 25 KVA
657 FORDYCE 25 KVA
596 FORDYCE 25 KVA
474 FORDYCE 50 KVA
635 FORDYCE 37 KVA
TRANSFORMERS REMOVED
90 NURSERY 25 KVA
865 PALMER 25 KVA
POWER POLES INSTALLED (pole replacement program)
MISTLETOE RD 1-45 ' POLE
MAPLE & CHESTNUT 1-50 ' POLE
1484 WINDSOR 2-45 ' POLE
WIRE INSTALLED
#2 PRIM UG 1185 '
4/0 UG TPX 575 '
350 MCM UG TPX 450 '
1/0 UG TPX 140 '
1/0 OH TPX 360 '
#2 OH TPX 40 '
STREET LIGHT INSTALLED.
690 CHESTNUT
STREET LIGHT MAINTENANCE
HWY 66 100 WATT HPS BULB
346 E MAIN 200 WATT BULB & 70 WATT BULB
648 N MAIN 200 WATT BULB & PHOTO CELL
N MAIN & LAUREL 200 WATT BULB
BEACH & SISKIYOU 200 WATT BULB
WALKER & BLVD 400 WATT BULB
415 GRANITE 100 WATT BULB & PHOTO CELL
2
WIMER & SCENIC 100 WATT BULB & PHOTO CELL
VANNESS 200 WATT BULB
GRESHAM & E MAIN 200 WATT BULB
GRANITE & N MAIN 200 WATT BULB
MORTON & SISKIYOU 150 WATT BULB
97 MALLARD 100 WATT BULB
LOCATES
TOTAL 78
CONSTRUCTION AND MAINTENANCE
THE CONSTRUCTION CREWS INSTALLED 1185 FEET OF PRIMARY CONDUCTOR;
INSTALLED 4210 FEET OF CONDUIT; INSTALLED 11 NEW UNDERGROUND
SERVICES TOTALING 1165 FEET OF SECONDARY WIRE; INSTALLED 2 NEW
OVERHEAD SERVICES,. 4 ALTERED SERVICES, AND 8 TEMPORARY SERVICES;
COMPLETED APPROX. 60% OF THE REBUILD PROJECT ON 7 TH. STREET, 30-
556 AAC AS PER OUR SYSTEM STUDY; INSTALLED DOUBLE LOCKS ON ALL
TRANSFORMER VAULTS TO COMPLY WITH P.U.C. REGULATIONS; TRANSFERED
ALL LOAD ON FORDYCE STREET TO CITY LINES AND REMOVED OVERHEAD
PRIMARY LINES; INSTALLED 4 POWER POLES IN CONJUNCT ION=WITH OUR POLE
TESTING PROGRAM; ATTENDED STANDARDS MEETING; ATTENDED MONTHLY
SAFETY MEETING.
ELECTRIC #8
CONNECTS: 385 DISCONNECTS: 262 TOTAL:, 647
DOOR HANGERS: 459 SHUTOFFS: 82
ELECTRIC #5
WIRED MOTOR FOR THE MIDDLE SCHOOL IRRIGATION SYSTEM; WORKED ON
WIRING AT THE FIRE STATION #1 REMODEL; PULLED MAINTENANCE ON THE
TRANSFORMER COOLING FANS AT CASCADE HALL; GRID NUMBERING ON SYSTEM
DEVICES; WORKED ON SIREN AT FIRE STATION #1 ; INSTALLED NEW
METERBASE FOR STREET LIGHTS ON SISKIYOU AND MORTON; REPAIR
ELECTRICAL SERVICE FOR BAND SHELL; MAINTENANCE ON PUMP STATIONS
WITH WATER DEPT. ; INSTALLED WIRING IN STEEL SHOP; COMPLETE WIRING
AT THE FILTER PLANT; GENERATOR MAINTENANCE AT THE FILTER PLANT;
WIRE AIR CONDITIONER AT THE PARKS DEPT. ; ATTENDED MONTHLY SAFETY
MEETING.
METERMAN
INSTALLED NEW CT METERING AT THE HIGH SCHOOL; ASSIST E.#5 WITH
WIRING FIRE STATION #1; TESTED 10 AND 30 METERS; TRANSFORMER LOAD
CHECKS; LOCATES; ATTENDED MONTHLY SAFETY MEETING.
3
ASjj
Z.
AEmorandum
'•,G4EG0�,• August 13, 1991
ED: Mayor and City Council
ram: Dick Wanderscheid
ahjg& WATER DEMAND SIDE RESOURCE STUDY
You have all received a copy of the draft "Water Demand Side
Resource Study" by the City's consultant, Synergic Resources
Corporation. The study will be reviewed by the Water Conservation
Advisory Committee which was appointed by the Mayor last fall. The
first meeting of the committee will be Tuesday, September 3rd from
3:00 to 5:00 p.m. in Pioneer Hall at 73 Winburn Way.
We anticipate committee review will take a couple of months, then the
report will be forwarded to the City Council for. your consideration. At
that time, we will arrange a work session, whereby the consultants
can make a presentation to you, explain the report and answer any
questions that may arise.
August 15 , •1991
The Daily Tidings
Letter to -the Editor
We were shocked to read in John Sully ' s Comment of
August 9th that Ashland ' s fire chief has stated that the
steepest grade that Ashland ' s fire trucks can negogiate in
the winter is 12%! A large, high density POD has been approved
off the proposed Logan Drive which has a maximum grade of 15%
and is a cul-de-sac street, which means there is only one way
to get to these proposed homes ! Not only will fire trucks
not be able to reach these homes in winter, the development
is directly adjacent to the forest of the watershed, which
raises the possibility of catastrophic fire . And, unfortunately,
this development will be in northwest Ashland where water
pressure is already dangerously low.
Are prospective homeowners in the development aware of
this danger? Don ' t we the citizens of Ashland pay the
Planning Director to avoid these situations? Hopefully, it
won ' t take a major disaster for the citizens of Ashland to
demand accountablility from the Planning Director and
C ' y C uncil .
C� ark frown
171 Church Street
Ashland
c� Ask 16001
Notice is hereby given that a PUBLIC HEARING specify which ordinance criterion the objection is based on also precludes your
on the following request with respect to the right of appeal to LUBA on that criterion.
ASHLAND LAND USE ORDINANCE will be held A copy of the application, all-documents and evidence relied upon by the
applicant and applicable criteria are available for inspection at no cost and will
before the ASHLAND CITY COUNCIL onthe20th be provided at reasonable cost,if requested. A copy of the staff report Mlibe
DAY OF AUGUST, 1991AT 7:30 P.M. at the available for inspection seven days prior to the hearing and will be provided at
reasonable cost, if requested. All materials are available at the Ashland
ASHLAND CIVIC CENTER, 1175 East Main Planning Department,City Hall,20 East Main,Ashland,OR 97520.
Street, Ashland, Oregon.
During the Public Hearing,the Ma}rorshali allowtu[imony from the applicant
and those in attendance concerning this request.The Chairshail have the right
The ordinance ctiteria applicable to this application are attached to this notice. to limit the length of testimony and require that comments be restricted to the
Oregon lawsta tea that failure to raise an objection conceming this application, applicable criteria.
eitherin person orbyletter,orfailure to provide sufficient specificity to afford
the decision makeran opportunityto respond to the issue,precludes yourright Uyou have anyquestionsorcomments conmmingthis request,please feel free
of appeal to the Land Use Board ofAppeals(LUBA)on that issue. Failure to to contact Susan Yates at the Ashland Planning Department,City Hall,at 48&
5305.
a
!^L
a
p
0
i
� l
PLANNING ACTION 91-122 is a request for a Modification of a recent Final Plan
modification approval (Planning Action 90-218) for a previously approved 18-lot
subdivision near the intersection of Scenic and Grandview Drives. Modification
involves a change in conditions limiting street grade on Logan Drive to 15% for all
portions of the public street, except for a 35' long landing area at Scenic Drive not to
exceed 6°/d. Comprehensive Plan Designation: Single Family Residential; Zoning: R-
1-10P; Assessor Map #: 8AA; Tax Lot#: 6900.
APPLICANT: Ed Houghton
I
J
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
August 20, 1991
PLANNING ACTION: 91-122
APPLICANT: Ed Houghton
LOCATION: Scenic and Grandview Drives
ZONE DESIGNATION: R-1-10-P
COMPREHENSIVE PLAN DESIGNATION: Single Family Residential
ORDINANCE REFERENCE: 18.108 Procedures
REQUEST: Modification of a recent Final Plan modification approval (Planning Action
90-218) for a previously approved 18-lot subdivision. Modification involves a change in
conditions limiting street grade on Logan Drive to 15% for all portions of the public
street, except for a 35' long landing area at Scenic Drive not to exceed 6%.
I. Relevant Facts
1) Background - History of Application:
This application has had a long history, with the most recent,planning
action being the relocation of the intersection of Logan Drive and Scenic
Drive (Planning Action 90-218).
2) Detailed Description of the Site and Proposal:
This proposal involves the City's involvement with an agreemeht between
the primary parties in the land use actions. The agreement is included as.
a part of this packet Also included are the findings for the recent Final
Plan modification (PA90-218).
The agreement essentially has 3 portions involving the City:
1) That all portions of the newly constructed public street
(Logan Drive) not exceed a grade of 15%. This includes the inside
curve area of the drive. And that the landing portion of the street .
as it intersects Scenic Drive shall not have a grade greater than 6%
for any portion at-least 35' from Scenic Drive.
2) That Public Works shall ensure that the above grade
requirements are met and that these requirements shall be
enforceable as part of the subdivision approval by the City of
Ashland.
3) That the erosion control be installed as soon as possible
after street construction, and no later than November 30, 1991,
unless extended for good cause.
Additionally, there is reference to a fence variance for the Barnetts
property. This variance has been approved by the Planning Commission,
receiving final approval on August 13, 1991. . No requests for hearings
were filed by neighbors, therefore, the action is final and not subject to
further appeal.
II. Project Impact
The developer, Mr. Houghton, has submitted revised street drawings for Logan
Drive. These indicate that inside curb has a grade of 6% for the first landing
portion of the street. The centerline grade for the landing area ranges between
2.5% and 5.8%.
The plans also indicate that the inside curb around the initial turn in the street
does not exceed 15%. The centerline street grade for this portion of the street is
indicated as 5.8% to 12.58%, ultimately reaching 15% after the comer.
These plans are being fully reviewed by the Public Works Department, and Steve
Hall will be available for comments during the hearing. Mr. Hall will also be
available to address the concerns regarding inspection of the grades.as part of
construction.
III. Procedural - Required Burden of Proof
Modification of a Final Plan must comply with the criteria for approval of Final
Plan, which are as follows:
Final Plan approval shall be granted upon funding of substantial conformance with-the
outline plan. Nothing in this provision shall limit reduction in the number.of dwelling units
or increased open space provided that, if this is done for one phase, the number of dwelling
units shall not be transferred to another phase, nor the open space reduced below that
permitted in the outline plan. This substantial conformance provision is intended solely to
facilitate the minor modifications from one planning step to another. Substantial
conformance shall exist when comparison of the outline plan with the final plan shows that.
a) The number of dwelling units vary no more than 10% of those shown on the
approved outline plan, but in no case shall the number of units exceed those
permitted in the outline plan
PA91-122 Ashland Planning Department — StSff Report
Ed Houghton August 20, 1991
Page 2
b) The yard depths and distances between main buildings vary no more than 10%
of those shown on the approved outline plan, but in 170 case shall these distances be
reduced below the minimum established within this T itL.
c) The open spaces vary no more than 10% of that provided on the outline plan.
d) The building size does not exceed the building size shown on the outline plan by
more than 10%.
e) The building elevations and exterior material are in conformance with the
purpose and intent of this Title and the approved outline plan.
fl That the additional standards which resulted in the awarding of bonus points in
the outline plan approval have been included in the final plan with substantial detail
to ensure that the performance level committed to in the outline plan will be
achieved
g) Any amendment to an approved final plan shall follow a Type I procedure.
IV. Conclusions and Recommendations
Staff believes that the agreement and modifications proposed are in conformance
with the criteria for Final Plan approval, and further, we believe that an
opportunity to settle this issue through an amicable agreement between parties
should be encouraged by the City. Staff is preparing findings, and will review
them with the acting City Attorney, for adoption at the meeting.
Therefore, we recommend approval of these changes, with the following
conditions:
1) That the street grade for Logan Drive and all other public streets within
the subdivision shall not exceed 15%. This grade requirement shall apply from
curb to curb and shall not be for centerline only. Further, the landing area where
Logan Drive meets Scenic shall not exceed a grade of 6%, curb-to-curb, and the
length of the. landing shall be 35'.
2) That grade requirements of condition 1 above shall be determined and
approved by the Ashland Public Works Department in accord with the
requirements of Item 2 of the Settlement agreement, attached to and made a part
of this decision.
3) That the erosion control and landscape measures required as Condition 3
of Planning Action 90-218 shall be installed by November 30, 1991 unless
extended for good cause by the City of Ashland.
PA91-122 Ashland Planning Department — Staff Report
Ed Houghton August 20, 1991
Page 3
t
SETTLEMENT AGREEMENT
This Settlement Agreement entered into between ED and JOANNE
11O0G11TON, hereinafter refered to as "Houghtons, " the CITY OF
ASHLAND, hereinafter refered to as "City," and STEVE and CRISSY
BARNETT, hereinafter refered to as "Barnetts, "
T11AT WHEREAS, the Houghtons have applied and received
approval for construction of a subdivision and a street known as
"Logan Drive. "
AND WHEREAS, Barnetts have filed an appeal with the Land Use
Board of Appeal ( hereinafter "LUBA" ) concerning said street and
subdivision which involves the Boughtons and the City,
AND WHEREAS, the parties desire to resolve and settle the
dispute in a manner which is acceptable and agreeable to all
parties,
NOW THEREFORE the parties do hereby agree as follows :
1 . The Houghtons and City agree that the subdivision final
approval will be modified to. provide that all grades on Logan
Drive, or any position which is a public way, but excluding
private driveways i .e. , from curb to curb, shall not exceed 158
rather than the 17. 998 that existed in some .locations and which
the City approved . Houghtons and the City will further reduce
the landing area where Logan Drive meets Scenic from 6.68 to 6 .08
and will make the landing 35 feet long instead of the 30 feet.
2. Compliance with the above grade and landing provisions
shall be determined by Steve Hall, the City' s engineer according
to standard engineering principles. It is agreed that Houghtons
or their contractor shall give not less than two days notice to
hall of when the finish grade, prior to paving, is completed.
Hall shall then within the next 46 hours view the finish grade
and determine if the same is in compliance with the terms of this
agreement and the approval . If it is, he shall so state in
writing. If it is not , he shall designate in writing the areas
which are not in compliance so that the contractor can bring them
to proper grade . prior to any paving or other permanent structures
being placed. Any report by Ball shall be submitted to Robert
Blanton P.E. for review. If Blanton agrees with such report then
it shall be deemed conclusive. If he does not then Hall and
Blanton shall select a mutually agreeable professional engineer
to review the slopes and findings and that engineer ' s opinion
shall be conclusive. Neither Houghton nor ' the City shall have
any financial responsibility for Blanton' s' work in reviewing the
grades and landing area.
3 . It is agreed that the revisions to the final approval
contained herein shall be considered a portion of the subdivision
approval and a part of the conditions of the approval so that in
the event the above grades and landing areas are not complied.
with, it shall be deemed that the subdivision and .Logan Drive are.
not being prepared in accordance with the existing approval as
amended by this agreement.
4 . The parties have mutual concerns relative to erosion
control and landscaping on the area which has previously been
excavated. The City has imposed certain erosion control and
ground cover requirements upon the subdivision and the Iloughtons
agree that they will , as soon as weather and construction
permits , proceed forthwith to put the erosion control structures
in place and will diligently proceed to place any plantings and
ground cover required by the City of Ashland as soon as the
weather permits, but in no event later than November 30, 1991 ,
unless such date is extended by the City in writing for good
Cause.
5 . Barnetts desire to place a fence with steel or
reinforced ballards on their property line facing Scenic Drive
for purposes of protecting their property from any vehicles or
other objects which may come down Logan Drive and cross Scenic.
It is understood that Iloughtons are not responsible for this
fence or any of its effects nor do they have any responsibility
for paying for it. however, erection of the fence, which is
contemplated to be approximately 5 feet froln the curb line of
Scenic and a maximum of 7 feet tall with approximately 5 feet
above the curb line, will require a variance by the City.
Barnetts agree that they will promptly apply for such variance
And the City agrees that it will promptly and expeditiously
process the same. Noughtons agree that they will not oppose
allowance of the variance or construction of the fence and
hallards and further agree that. they will not encourage others to
oppose the same. It is understood by all parties, t-haC because
the request for variance is a land use matter, no guarantee can
be made that other persons will not protest or object to the
variance. This agreement is not subject to the final outcome of
the variance request, but it is subject to the parties good faith
efforts to process the same.
6 . In consideration of these agreements, Barnetts agree,
upon execution hereof , that they will dismiss with prejudice, .
their pending appeal to LUBA and will file no other proceedings
in LUBA, Circuit Court, or any other jurisdiction relative to the
subdivision.
7 . Iloughtons and Barnetts agree that 'they release, remise,
and discharge the other from any and all claims, demands, .causes
of action , exsisting or anticipated which either may believe has
arisen or could arise as a result of the proceedings before the
City, processing of the application, objections to the
subdivision, hearings, etc. , the intention being. that this
Settlement Agreement will settle any and all claims whatsoever
between Barnetts and Houghtons of any kind or nature.
Dated:
Ed Houghton
Dated:
Joanne Houghton
Dated: j/S/g(.
Steve Barnett
t 'L�cJ�fGZc Dated: Cc
� :.
Crissy Barnett
4
Dated:
Representative for
City of Ashland .
TCII/nes/6.25
BEFORE THE ASHLAND CITY COUNCIL
February 5; 1991
IN THE MATTER OF PLANNING ACTION .#90-2181 REQUEST FOR )
FINAL PLAN MODIFICATION TO MODIFY THE STREET LOCATION ) FINDINGS, .
AND LOT LAYOUT FOR A PREVIOUSLY APPROVED 18-LOT ) CONCLUSIONS
SUBDIVISION. MODIFICATION INVOLVES THE RELOCATION OF ) AND DECISION
THE INTERSECTION OF THE PROPOSED LOGAN DRIVE AND SCENIC ) (AMENDED)
DRIVE AWAY FROM-THE SCENIC/GRANDVIEW INTERSECTION, AND )
THE ASSOCIATED MODIFICATIONS OF LOT LINES. )
APPLICANT: ED HOUGHTON ) '
SECTION 1. RECITALS
1.1 Tax lot 6900 of 391E08AA -is located at or near the intersection of
Scenic and Grandview Drives at 185 Scenic Drive and is zoned R-1-10P,
Single Family Residential.
1.2 The- applicant is requesting modification of a. previously approved
Final Plan regarding 'street location for an 18-lot subdivision.
1.3 The criteria for. modification of a previously approved final plane
are the same as for Final Plan approval which are found in 18.88.030 B.
1.4 The Ashland Planning .Commission, following proper public notice,
held a Public Hearing on November 13, 1990. and December 11, 1990, at
which time testimony was received and exhibits were presented. The
Planning. Commission approved the application subject to conditions
pertaining to the appropriate development of the site.
1.5 The action was appealed to the City Council- in a timUly manner by
Steve and Chrissy Barnett, 182 Scenic Drive Ashland, OR, following the
Procedures in '18.108 of the -Ashland Municipal Code. The appeal was
filed on their. behalf by their. attorney, Mr. .Thomas C. Howser, of the
firm Howser & Munsell, Ashland, OR.
1.6 The, Ashland City Council, following proper public notice, held a
Public.Hearing on February 5, 3,991 at which time testimony was received
and exhibits presented. The City Council approved the application
subject to conditions pertaining to the appropriate development of the
site.
1
SECTION 2 . CRITERIA
2 . 1 The criteria for modification of a previously approved final plan sion are the same as for Final P1?which approval
found in se ti In 18 88 030 B.
Performance Standards Option,
2.2 The criteria relating to street grade for a new city street
developed as part of a subdivision under the Performance Standards
option are found in 18.88.050 B.
2.3 The Planning Commission attached as a condition of approval for
outline plan specific requirements regarding street grade and landing
area, and listed as Condition 2 of that approval. Condition 2 of PA88-
013 , outline Plan approval, is as follows:
That the street grade not exceed 15% for any portion' of the
improved City Street, and that the cul-de-sac portion. not exceed
10%. Also, that the grade be limited to 6% for a distance of 35'
from Scenic Drive.
The criteria for the above is whether the proposed modification. is in
substantial conformance therewith.
SECTION 3. RECORD -AND EXHIBITS
3.1 All matters of record in the previous applications and hearings are
incorporated herein by reference. For purposes of these Findings, the
attached index refers to exhibits, data, and testimony incorporated into
the record and considered by the Council in its decision.
Staff Exhibits are lettered with an "S"
Proponent's Exhibits are lettered with a "P"
Opponent's Exhibits are lettered with an' "O"
Hearing Minutes, Notices, Miscellaneous Exhibits are lettered with
an "M" •M
SECTION 4. TESTIMONY AND EVIDENCE
4.1 Duane Schultz, attorney for the applicant, stated during the
City Council hearing that he requested that all documents from
previous hearings and applications be included- - as part of the
record for this action. He said that the applicnt had presented
two plausible locations for the intersection during the previous
application, and that the City Council had sent the issue back to
the Planning Commission, via a denial, for a decision. He stated
that two public hearings were held before the Planning Commission
and the Commission did establish the location of the intersection
and determined that the location presented by the applicant was in
substantial conformance with the outline plan.
"t
4 . 2 Evidence was submitted by Professional Engineer Robert S_
Blanton regarding street grades, and stating that the design did
not meet requirements. Additional engineering information
regarding street grades and design was submitted by Professional
Engineer Roger Kauble for the applicant, indicating that all grade.
and design requirements of the City of Ashland would be met. This
information of both engineers was reviewed by Public
the Works Director
Steve Hall, Professional Engineer, who
December 5, 1990 that he recommended approval of the street design
proposal presented by Kauble. The information presented by Kauble
and Hall was further rebutted by Engineer Blanton in a letter dated
December 11, 1990.
4.3 Engineer Kauble presented additional information to the City,
further explaining the slopes associated with the street
construction. This information was received by the City of Ashland
January 25, 1991.
4.4 Engineer Blanton presented testimony during the public hearing
on February 5, 1991, concluding that after review of the submitted
information presented by Kauble, that the street grade on the
inside radius of the proposed street would be greater than 15%,
approaching a maximum of 17.99%. He also stated that the plans
indicated that the landing area before entrance onto Scenic Drive
was not 6% for 35' as required but 6.6% for the last 51 . He
submitted further testimony regarding location and safety.
4.5 Engineer Kauble presented oral testimony during the public
hearing on February 5, 1991, stating that the design was based on
a centerline grade for the street being 15%. Kauble testified that
his calculations provide a centerline grade of no more than 15% for
the entire street. He stated that if the ,criteria require all
portions of the street, including inside curves, to not exceed 15%,
then he has made an error in his calculations.
4. 6 Planning Director John Fregonese presented information during
the public hearing stating that the intent of kha.. ordinance
regarding street grades was to measure those 'grades from the
centerline and .that that had been the historic interpretation by
both the Planning Department and Public Works. He also stated that
the area that is indicated. as 6.6% for the landing area actually
only results in a difference of a few inches in grade and is not
substantially. different from 6%.
4.7 Fregonese also presented testimony regarding the criteria for
approval of a Final Plan, in that issues of safety are not a part
of these criteria, but rather were discussed during the Outline
Plan approval and considered safe at that time. Therefore, the
safety issues raised by the appellants in their appeal letter dated
December 24 , 1990 -are. not germane to this .decision.
4 . 8 City Attorney Salter stated during the meeting that Final Plan
criteria does not. state "strict conformance"v erefore 'allo allowing the
conformance" with the outline plan apP engineering information.
Council latitude in its acceptance of
SECTION 5. FINDINGS AND CONCLUSIONS
5. 1 The City Council make a decision based ron the entire record
to
information necessary ublic .hearing testimony and
herein, including the Staff Report, p
the exhibits received.
5.2 The City Council finds that the proposal for modification of
a previously approved Final Plan, allowing for the modification
the street location and modifications of lot' lines, meets all
criteria outlined in 18.88.030 B. , 18.88.050 B. , and Condition 2
of PA88-013 Outline Plan approval.
5.3 The City Council oval of as modification to ladpreviouslysapPr° d
criteria for app
Final Plan:
Final Plan approval shall be granted upon finding of substantial conformance
in
with the outline plan. Nothing in this provision shall ro unit reduc iothis
the number of .dwelling units or increased open sp ace P
is done for one phase, the number paceW reduced below hthat permitted be- transferred
to another phase, nor the open space to another.
outline plan. This' substantial conformance provision is intended solely o
facilitate the minor modifications from one p
Substantial conformance shall exist when comparison of the outline :plan with
the final plan shows that:
a) The number of dwellilan,units but in r no n r n
caseshallthe number oof units
on the approved outline p plan.
exceed those per
in the .outline p
No change in the number of dwelling units has been proposed by the
applicant as part of this application, and the submitted-glans of the
applicant do not indicate any r changes in the numbe of dwelling units.
The Council finds that the number
of dwelling units has not varied more
than 10% of those shown on the approved outline plan.
b) The yard depths and distances etweeoutline plan buildings but in no case
than 10% of those shown on the approved
shall these distances be reduced below the minimum established within
this Title.
d indicated on the materi
The modifications proposed
and distances between submitted
buildingss have.not modified the yard depths
Council finds that this criterion has been met.
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C) The open spaces vary no more than lob of that provided on the
outline plan.
The modifications proposed and indicated on the submitted materials
indicate that the proposed open spaces areas have not varied more than
10t from that provided on the outline plan.
d) The building size does not exceed the building size shown on the
outline plan by more than 10%.
The modifications proposed and indicated on the submitted materials
indicate that the proposed building sizes will not be modified by this
action.
e) The building elevations and exterior material are in conformance
with the.purpose and intent of this Title and the approved outline plan.
The modifications proposed and indicated on the submitted materials
indicate that no changes have been proposed regarding this criterion
and from the approval g;anted during Outline Plan.
f) That. the additional standards which resulted in the awarding of
bonus points in the outline plan approval have been included in the
final plan with substantial detail to ensure that the performance level
committed to in the outline plan will be achieved.
All standards included with the previous outline and final plan
approvals shall remain in effect, and the applicant has not requested
any changes to these previous approvals as part of this modification.
The Council finds that this criterion has been met.
g) Any amendment to an approved final plan shall follow a Type I
procedure.
Any future amendments to this subdivision shall be processed under this
procedure. ..
5.4 The Council finds that the intersection location presented by
the applicant, and indicated on the submitted materials, is in
substantial conformance with the original location as submitted on
the outline Plan. The. centerline location of Logan Drive, 90.00'
southeast down scenic Drive from an existing street monument, as
proposed on the applicant's submitted materials, provides the
intersection location farthest away from the Scenic/Grandview
intersection while maintaining the allowable grades established by
ordinance and the Public Works Department.
5.5 The Council finds that items 2 , 3 ,4,5, 6 and 10 of the
appellants appeal letter dated December 24, 1990 related to safety
issues which were fully addressed during outline plan for this
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development and do not relate to the criteria for approval of a
Final Plan.
5. 6 The Council finds that item 1 of the appeal letter has been
.remedied through the de novo evidentiary hearing held before the
City Council on February 5, 1991.
5.7 The Council finds that item 7 of the appeal letter involves
a completely separate planning action which has not reached final
approval of the Planning Commission and is therefore not an issue
to be addressed as part of this action
5.8 The Council finds that items 8 and 9 of the appeal letter were
not raised with sufficient specificity to allow the Council an
opportunity to respond and was therefore not an issue , addressed
during the hearing.
5.9 The Council finds that based on the evidence submitted by
Kauble and its recommended approval by City Engineer Hall, that the
differences between the plans and requirements of the ordinance ce and
Condition 2 of Outline Plan app and that
centerline versus 17.99% a inside cur
grades s�
conformance with the
the street gr
conditions of approval of outline Plan for the construction of t e
Logan Drive/Scenic Or.ive intersection.
5.10 The Council finds that the area indicated as 6.6% on the
landing area prior to Scenic Drive is only a few inches different
in grade from the 6% required, and is therefore not substantially
different from the . 6% requirement of Condition 2 of outline Plan
approval. The Council finds that the landing area is therefore in
substantial conformance with the outline Plan approval.
SECTION 6. DECISION
6. 1 Based on the entire record and testimony received on this matter,
the City Council hereby decides that the request for modification of a
previously approved Final Plan for an 18-lot subdivieldn under the
Performance Standards.. Option; including street grades, location, and
landing, is supported by substantial evidence contained in the whole
record.
Therefore, based on our overall.conclusions, and upon the proposal being
subject to each of the following conditions, we approve Planning Action
190-218. Further, if an �foroany reason whatsoever, then Planning _re of the conditions below are
complied with by the app licant
Action 190-218 is denied. The following are the conditions and they are
attached to the approval:
1) That all proposals of the applicant be conditions of approval
unless otherwise modified here. E
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2) That all relevant conditions of PA88-0133 and PA88-070 shall
remain in effect.
3) That the landscape .plan for the filled open area of the former
street location include trees (8 '-10' ht. ) on 30 ' center spacing,
ground cover to provide 50% coverage in one year,. trees. (8 '-10'
ht. ) in drilled planters on the terraced area of the cut slope with
additional ground cover, and a full irrigation plan for all planted
areas. The remaining area of this larger cut slope area to have
a dry rock masonry wall on the upper slope. All other cut and fill
banks associated with the street construction to be treated as
indicated on the previous street construction plans, with rock wall
facing on street cuts and erosion control netting and appropriate
plantings on fill slopes, with adequate irrigation. All plans to
be reviewed by the Tree Commission and approved under the Type I
procedure, with notice to surrounding property owners.
ayor
Date
Attest '- City. Recorder
a 1
BEFORE THE CITY COUNCIL
ASHLAND, OREGON
July 16, 1991
IN THE MATTER OF PLANNING ACTION #91-067, REQUEST FOR A )
ZONING MAP AND COMPREHENSIVE PLAN MAP CHANGE TO CORRECT ) FINDINGS,
A MAP DRAFTING ERROR. CHANGE IS FROM R-2 TO E-1 AND ) CONCLUSIONS
MULTI-FAMILY RESIDENTIAL TO EMPLOYMENT FOR THE PROPERTY ) AND ORDERS
LOCATED AT 250 NORTH PIONEER STREET AND FIRST STREET. )
APPLICANT: CITY OF ASHLAND )
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RECITALS:
1) Tax lot 13400 of 391E 9BA is located at 250 North Pioneer and is
zoned R-2; Multi-Family Residential.
2) The applicant is requesting a Zoning Map and Comprehensive Plan Map
change to correct a drafting error. The change is from R-2 to E-1 and
Multi-Family Residential to Employment. A site plan is on file at the
Department of Community Development.
3) The criteria for approval of a Type III amendment (zone change,
comprehensive plan map change) are as follows:
Type III amendments may be approved when one of the following
conditions exist:
a) A public need, supported by the Comprehensive Plan.
b) The need to correct mistakes.
c) The need to adjust to new conditions.
d) where compelling circumstances relating to the general public
welfare require such an action.
The Council believes that Criterion b) , the need to correct mistakes is
the relevant criterion.
4) The City Council, following proper public notice, held a Public
Hearing on July 16, 1991, at which time testimony was received and
exhibits were presented. The Council approved the application as
presented.
Now, therefore, the Common Council of the City of Ashland finds and
concludes as follows:
SECTION 1. EXHIBITS
For the purposes of reference to these Findings, the attached index
of exhibits, data, and testimony will be used.
r
Staff Exhibits lettered with an "S"
Proponent' s Exhibits, lettered with a "P"
Opponent's Exhibits, lettered with an "O"
Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an
"Mu
SECTION 2 . CONCLUSORY FINDINGS
2 . 1 The City Council finds that it has received all
information necessary to make a decision based on the Staff
Report, public hearing testimony and the exhibits received.
2 .2 The City Council finds that the proposal for a Zoning Map and
Comprehensive Plan Map change from R-2 , Multi-Family Residential,
to E-1, Employment, meets criterion "b" as outlined in
18 . 108 . 060B(l) .
Historically, this land was developed as the Twin Plunges
natatorium. From historical aerial photographs, it has been shown
that the extent of the building improvements for the natatorium
(which also included a dance floor) was to near the rear property
lines of those developed residential properties along "B" Street.
Therefore, the Council finds that the historical pattern of
development was that residential occupied the row of properties
along "B" Street, and commercial uses were behind these lots.
In 1978, when the Valley of the Rogue Bank received initial
approval for a bank at this location, the zoning was C-1, Heavy
Commercial. This designation was taken from the 1978 Comprehensive
Plan and is what was in effect at that time. In the 1978
Comprehensive Plan, the City had 4 different commercial zones --
Downtown Commercial, Retail Commercial, Highway Commercial, and
Heavy Commercial. There were also two industrial zones, Light
Industrial and Heavy Industrial. r
In the 1981 Comprehensive Plan, a new zone was created --
Employment (E-1) . This zone combined many of the uses spread
between Heavy Commercial and Light Industrial, while also allowing
many of the uses of the Retail Commercial and Highway Commercial.
In developing the new zoning map of the City incorporating the E-
1 zone, areas previously designated as heavy commercial were
converted to the E-1 zone. It was during this conversion that the
Council believes a drafting error was made on this parcel.
The maps were converted and drawn by an intern from Southern Oregon
State College during the development of the 1981 Comprehensive
Plan. The error made during the conversion was not detected by the
Planning Staff at that time, and has continued in error since plan
adoption. The 1978 Comprehensive Plan map is included as part of
this report.
Recently, the Valley of the' Rogue Bank received an approval for a
minor land partition for this parcel. Staff had assumed that the
entire parcel was zoned E-1, and processed the partition upon this
assumption.
Therefore, the Council finds that based upon the historical
development of the property, the zoning and comprehensive plan
designations of the 1978 Comprehensive Plan, previous planning
actions, and recollections of the intern who drafted the 1981 plan
maps, there was a drafting error made on the maps and that the
proper zoning for this area is E-1.
SECTION 3 . DECISION
3 . 1 Based on the record of the Public Hearing on this matter, the City
Council concludes that the proposal for a Zoning Map and Comprehensive
Plan Map change from R-2, Multi-Family Residential, to E-1, Employment,
is supported by evidence contained in the record.
Therefore, based on our overall conclusions, approve Planning Action
#91-067.
Catherine Golden, Mayor Attest - City Recorder
Dated this day of August, 1991.
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BEFORE THE ASHLAND CITY COUNCIL
July 2, 1991
IN THE MATTER OF PLANNING ACTION #91-049, REQUEST FOR A )
A COMPREHENSIVE PLAN MAP CHANGE AND ZONE CHANGE ) FINDINGS,
FROM R-2 TO C-1-D FOR THE PROPERTIES LOCATED AT 80 ) CONCLUSIONS
HARGADINE STREET AND 130 HARGADINE STREET, AND 96 ) AND DECISION
WEST FORK STREET. APPLICATION ALSO INVOLVES A )
CONDITIONAL USE PERMIT TO OPERATE A MOTEL AT 80 )
HARGADINE STREET, 130 HARGADINE STREET AND 96 WEST )
FORK STREET. )
APPLICANT: PHILIP AND SHARON THORMAHLEN )
AGENT: THE RICHARD STEVENS COMPANY )
SECTION 1. RECITALS
1.1 Tax lots 4900 and 5000 of 391E09BC are located at and near the intersection of
Hargadine, Fork, and Pioneer Streets and are zoned R-2, Multi-Family Residential.
1.2 The applicants are requesting a Comprehensive Plan Map and Zoning Map change
from R-2 to C-1-1) (Downtown Commercial), and a Conditional Use Permit to allow for
use of the properties for motel purposes.
1.3 The criteria for approval of a Type III amendment to the Comprehensive Plan Map
or Zoning Map are found in 18.108.060 of the Ashland Land Use Ordinance, and the
criteria for approval of a Conditional Use Permit are found in 18.104.020.
1.4 The Ashland Planning Commission, following proper public notice, held a Public
Hearing on May 14, 1991, at which time testimony was received and exhibits were
presented. The Planning Commission recommended denial of the application.
1.5 The Ashland City Council, following proper public notice, held a Public Hearing on
July 2, 1991, at which time testimony was received and exhibits were presented. The City
Council denied the request for a Comprehensive Plan Map change, Zoning Map change,
and Conditional Use Permit for the subject properties.
SECTION 2. CRITERIA
2.1 The criteria for approval of a Comprehensive Plan Map and Zoning Map Change are
found in 18.104.020 of the Ashland Land Use Ordinance. Map changes,such as those
proposed, are Type III Amendments, and are subject to the following criteria:
1
A
Type III amendments may be approved when one of the following conditions exist:
a) A public need, supported by the Comprehensive Plan.
b) The need to correct mistakes.
c) The need to adjust to new conditions.
d) Where compelling circumstances relating to thegeneral public welfare require such
an action.
2.2 The criteria for approval of a Conditional Use Permit are found in 18.104.020 of the
Ashland Land Use Ordinance, and are as follows:
A. The proposal is in conformance with the Comprehensive Plan.
B. The location, size, design and operating characteristics of the proposed development
are such that the development will be reasonably compatible with and have minimal
impact on the livability and appropriate development of abutting properties and the
surrounding neighborhood
C. In determining the above, consideration shall be given to the.following.
1) Harmony in scale bully coverage and density.
2) The availability and capacity of public facilities and utilities
3) The generation of traffic and the capacity of surrounding streets.
4) Public safety and protection.
5) Architectural and aesthetic compatibility.with the surrounding area
SECTION 3. RECORD AND EXHIBITS
3.1 For purposes of these Findings, the attached index at the end of this document refers
to exhibits, data, and testimony incorporated in the record and considered by the Council
in its decision.
SECTION 4. TESTIMONY AND EVIDENCE
4.1 Richard Stevens, agent for the applicants, presented oral testimony in support of the
application, and submitted his written comments. Mr. Stevens spoke to the four criteria for
approval of a Type III amendment, and stated that the application met all four. He stated
that the written findings document submitted by his office contained the factual evidence
necessary for the City-to find that the application met the applicable criteria.
Stevens said that criterion a) was met in that there was a public need for additional land
2
since the City's vacant land inventory indicated that very little C-1-D was currently vacant
and that there was a need to rezone other properties to increase the amount of land zoned
C-1-D. .
Stevens stated that criterion b) was met in that the property was improperly zoned. He
stated that it is more appropriate to have zoning lines along the rear property.lines between
parcels rather than along public streets, and that this change would help minimize the
impacts between the commercial zones and the residential areas.
Stevens said that criterion c) was met in that many changes regarding street lighting, on-
street parking, street closures, and development of the Shakespeare Festival had occurred
over time and had dramatically changed the neighborhood. He also stated that a recent
change in the Traveller's Accommodation ordinance also required them to have a
commercial zoning designation for the property in order to operate it as requested by the
Thormahlens.
Stevens said that criterion d) was met in that the property owners had been impacted by
many land use issues in the City.
Stevens further stated that the City had approved a similar zone change request at the
intersection of Helman and Hersey Streets, and that the precedent set by that zone change
supported this request also.
4.2 John McLaughlin, Senior Planner for the City of Ashland, explained the vacant lands
inventory and concurred that there was very little vacant land in the C-1-D zoning
designation. He further went on to read Policy XR-1 of the Comprehensive Plan which
refers to "need" for additional lands, which is as follows:
WI-I: The City shall strive to maintain at least a 5-year supply of land for any
particular need in the City limits. The 5-year supply shall be determined by the rate of
consumption necessitated in the projections made in the Comprehensive Plan."
McLaughlin said that the policy refers to a "supply for a particular need" and not a supply
of land in any particular zone. McLaughlin further stated that the uses, or needs, of the
C-1-D zone are the same commercial uses allowed in the C-1 zone, and many of the uses
are allowed in the E-1 and M-1 zones also. The only use, or need, which is particular to
the C-1-D zone is adult book stores or adult movie houses, but that all other needs could .
be accommodated on vacant lands in the C-1, E-1, or M-1 zones.
McLaughlin further said that individual zone change applications are decided by the
applicable criteria for each request, and that individual planning actions do not establish
a precedent.
4.3 Philip Thormahlen, Applicant, spoke of the impacts that surrounding uses had on their
property, and that this request was only to allow them to operate a traveller's
accommodation without living on the site.
3
4.4 Craig Stone,Planning Consultant representing the Oregon Shakespeare Festival(OSF),
stated that the zone change request did not meet any of the criteria for approval. He then
referred to the facts submitted in his letter dated May 9, 1991 and submitted as part of the
record. Stone stated that the OSF had been in operation at this location for 50 years and
that the number of performances in the outdoor theatre had remained essentially unchanged
since 1977 and that there has not been a substantial change in the operation of the festival
over the time period that the neighboring property has been occupied by the Thormahlens.
Stone stated that many of the noise related complaints of the applicants concerning the
operation of the outdoor theatre would be substantially mitigated by the construction of the
recently approved pavilion, which will result in a 10-20 decibel reduction in noise generated
by the plays.
Stone stated that the designation of the zoning boundary along a public street is a standard
zoning practice, and is not an error in defining zones. He said that the area of the right-
of-way can serve as the buffer between zoning uses when a street is the boundary.
Stone referred to the Vacant Land inventory and his written comments and stated that the
amount of vacant land in the C-1, E-1, and C-1-D zones exceeded the required amounts in
the Comprehensive Plan for commercial uses as stated in Policy X11-1, and that there was
no public need for this land to be zoned C-1-1):
Stone said that the findings for the Conditional Use Permit application were incomplete,
and that all factors that constitute "livability" as outlined in McCoy vs.Linn County, had not
been addressed by the applicant. Therefore, the application did not meet the burden of
proof for approval of a conditional use permit.
SECTION 5. FINDINGS AND CONCLUSIONS
5.1 The City Council finds that it has received all information necessary to make a decision
based on the entire record herein, including the Staff Report, public hearing testimony
and the exhibits received.
5.2 The City Council fords that the proposal for a Comprehensive Plan Mag change and
Zone change from,R-2 to C-1-D does not meet any one of the criteria for approval of a
Type III amendment.
5.3 The City Council finds that the request for a Conditional Use Permit to allow for use
of the existing structures as motel units is only allowed as a conditional use in a commercial
zone and is therefore inextricably linked to the comprehensive plan map/zone change
request. Therefore, the Council denies the conditional use permit request based upon
denial of the concurrent comprehensive plan map/zone change request and also upon
finding that the motel use is not an allowed use, either permitted or conditional, in the
existing R-2 zone.
5.4 The City Council makes the following findings addressing the criteria for approval of
4
a Type III amendment:
a) A public need, supported by the Comprehensive Plan.
The Policy governing need for additional lands is Policy XII-1 of the Ashland
Comprehensive Plan and is as follows:
"The City shall strive to maintain at least a 5-year supply of land for any
particular need in the City limits. The 5-year supply shall be determined by the
rate of consumption necessitated in the projections made in the Comprehensive
Plan."
The plan policy refers to a supply of land for a particular need in the City and not
a supply of land in a particular zoning designation. The needs allowed under the C-
1-D zoning designation can be accommodated by lands zoned C-1,E-1,and M-1,with
the exception of adult book stores and adult movie houses. The vacant lands
currently in the C-1-D inventory would allow for adult uses, as would vacant
structures and redevelopment of structures elsewhere in the C-1-13 zone. The
Council also finds that the need is not great for adult uses, noting that no
applications for adult book stores or movie houses have been received in the last 10
years and that there is a 5-year supply of C-1-D lands available for such adult uses.
Therefore, the vacant lands inventory, included as part of the letter and materials
submitted by Craig Stone on May 9, 1991, clearly shows that adequate lands in these
zoning designations are vacant for the prescribed uses allowed.
Therefore the City Council finds that adequate commercial lands exist within the City
to accommodate particular commercial needs and that the applicant has failed to
meet the burden of proof for showing approval under this criterion, thereby not
proving that there is a public need for additional lands zoned C-1-D.
b) The need to correct mistakes.
The City finds that this land has been zoned in this manner even prior to the
adoption of the current comprehensive plan in November, 1982. _further, the
property at 80 Hargadine Street was upzoned from R-1-10 to R-2 in November, 1983,
as stated in the Staff Report of May 14, 1991, and its approval by the City Council
at that time did not constitute a mistake. The Council further finds that zoning
boundaries along City streets is a common and normal zoning practice and does not
constitute a mistake in zoning of this. area.
Therefore, the City finds that the application does not meet the burden of proof for
a Type III amendment under this criterion.
c) The need to adjust to new conditions.
The applicant provided statements that conditions of the neighborhood including
5
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parking, noise, performances at the OSF, and street closures had changed over time.
The City Council finds that the applicant has not provided facts to support that these
specific conditions had changed.
The applicant has stated that"traffic impacts are substantial'(Supplemental Findings
document). The City does not dispute that there may be traffic impacts. However,
the applicant has failed to provide facts that this traffic situation is a new condition.
Therefore, the City Council finds that no evidence has been presented to indicate
that the traffic is a new condition in this area.
The applicant has stated that'Parking impacts on abutting property owners from the
Festival use is massive." Again, the City does not dispute that there may be parking
impacts. However, the applicant has failed to provide facts that these parking
impacts constitute a new condition for the area. Therefore, the City Council fords
that no evidence has been presented to indicate that the parking impacts are a new
condition in this area.
The applicant has stated that 'Noise impacts on the residential use of this property
by the Festival and the accompanying auto traffic is beyond the scope of what is
considered normal in a residential neighborhood." The applicant has failed to
provide facts that the impacts constitute a new condition to the area. Further, the
OSF has received approval for a pavilion at the site of the outdoor theatre which
acoustic experts have stated will reduce decibel levels from the stage by 10-20
decibels. Therefore,.the City Council finds that no evidence has been presented that
the noise impacts have changed in the area, and that the upcoming pavilion
construction at the outdoor theatre of the OSF will result in lower noise levels in the
immediate vicinity.
The Council, in fording that no factual basis has been presented by the applicant to
support the approval under this criterion, adopts the facts presented in the Staff
Report of May 14, 1991, and the letter of May.9, 1991 of Craig Stone. The Council
finds that the number of outdoor performances at the OSF has not significantly
changed from 1977 to the time of this application.
Therefore, the City Council finds that the application as submitted fails.to supply
adequate facts to support the statements that new conditions have occurred at this .
location.
d) Where compelling circumstances relating to the general public welfare require
such an action.
The applicant has stated in their supplemental findings document that the conflicts
between the applicant and OSF can be mitigated by the approval of the zone change,
and that it is in the interest of the City to reduce such conflicts.
The Council finds that zone change requests are not the proper forum for mitigation
of conflicts of the nature described here, and find that this conflict is not a
6
compelling circumstance relating to the general public welfare.
The applicant has further stated in their supplemental findings document that the
general public welfare of Ashland is dependent to a certain degree upon tourism and
that this zone change would be in support of that tourism component of the
economy.
The Council finds that there is adequate vacant lands in other commercial zones to
accommodate tourist housing for future uses, and that it is not a compelling
circumstance relating to the general public welfare to provide additional tourist
housing at this location.
The City Council therefore finds that the application as submitted fails to meet any of the
four criteria for approval of a Type III amendment.
SECTION 6. DECISION
6.1 Based on the entire record and the testimony received on this matter, the City Council
hereby denies the request for a Comprehensive Plan Map and Zone Change, finding that
.the applicant has failed to meet the burden of proof for approval of such change.
6.2 Based on the entire.record and the testimony received on this matter, the City Council
finds that the request for a Conditional Use Permit to allow for use of the existing
structures as motel units is only allowed as a conditional use in a commercial zone and is
therefore inextricably linked to the comprehensive plan map/zone change request.
Therefore, the Council denies the conditional use permit request based upon denial of the
concurrent comprehensive plan map/zone change request and also upon finding that the
motel use is not an allowed use, either permitted or conditional, in the existing R-2 zone.
63 Therefore, based on our overall conclusions, we deny Planning Action #91-049 in its
entirety.
Mayor Date
Attest - City Recorder Date
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OREGON
CITY COUNCIL CITY OF MEDFORD TELEPHONE (503) 770-4432
411 WEST 8TH STREET .
MEDFORD, OREGON 97501
August 8, 1991
TO: Mayors of Jackson County Cities
SUBJECT: Meeting of Key Communities
Wednesday, August 14 , 1991
REFERENCE: July 26, 1991 letter from LOC-AOC requesting
selection of a key communicator from each city.
The League of Oregon Cities and the Association of Oregon
Counties have established a joint program to assist in resolving
tax concerns resulting from the passage of Ballot Measure 5. In
order to assist in this program, the LOC Board has asked me to
coordinate the efforts in Jackson County by scheduling an
orientation session during the week of August 12, 1991.
Accordingly, a meeting has been set for Wednesday. August 14 .
1991 at 7:00 p.m. in the Alba Room. Room 312. at Medford City
Hall.
This is an important step in establishing an effective
communication network to prepare for the Governor's regional
meetings. I hope that each city will take advantage of this
opportunity and have a representative attend this meeting.
If you have any questions, please call me at 772-3972 (Home) or
770-4432 (Medford City Hall) .
Sincerely,
Lou Hannum
Medford City Council President
1
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AEmaranAum
August 16, 1991
OREOO, ,.
Q� City Council
rum: Mayor Cathy Golden
$Ubjert: City Attorney
It is with great pleasure that I bring forward the appointment of Paul
Nolte as the next city attorney for Ashland. The review committee
rated four finalists out of our many qualified applicants, and found
Mr. Nolte to overall have more of the desired qualities for the city
than any of the other candidates being considered.
Both Brian and I spoke with a number of people in the Roseburg area,
both within and outside of County government, and we have found his
reputation to be without a blemish. In addition to his solid legal
background, he is well liked by his fellow department heads, and he
and his wife have been active in a variety of local civic activities
outside of County government.
Paul Nolte is also well versed in land use matters. Brian spoke with
County Planning Director Keith Cubic, who stated that Paul has a
special interest in land-use law and has been helpful in drafting
ordinances and policies for Douglas County. Mr. Cubic ' s assessment of
Paul ' s abilities in this area verifies what the interview panel found.
Everyone with whom we spoke related that he is very easy to get along
with, has a good sense of humor, and is a person you immediately like.
Paul is respected by his peers, having served as the President of the
Oregon County Counsel 's Association, and is acquainted with many City
Attorneys and Counsels throughout the State.
In addition to this the interview panel also saw in Paul a level of
interest in our city and creativity that is so necessary in this
difficult position.
I
1
i
BEFORE THE CITY COUNCIL
ASHLAND, OREGON
August 6, 1991
IN THE MATTER OF PLANNING ACTION #91-068, REQUEST FOR )
COMPREHENSIVE PLAN MAP AMENDMENT TO CORRECT A MAP ) FINDINGS,
DRAFTING ERROR. CHANGE IS FROM OPEN SPACE TO SINGLE ) CONCLUSIONS
FAMILY RESIDENTIAL FOR THE PROPERTY LOCATED BEHIND 50 W. ) AND ORDERS
NEVADA STREET. )
APPLICANT: CITY OF ASHLAND )
--------------------------------------------------------
RECITALS:
1) Tax lot 700 of 391E 4BB is located at 50 W. Nevada , Street and is
under Jackson County zoning.
2) The applicant is requesting a Comprehensive Plan Map change from
Open Space to Single Family Residential. A site plan is on file at the
Department of Community Development.
3) The criteria for approval of a Type III amendment (Comprehensive
Plan Map Change) are as follows:
Type III amendments may be approved when one of the following
conditions exist:
a) A public need, supported by the Comprehensive Plan.
b) The need to correct mistakes.
c) The need to adjust to new conditions.
d) where compelling circumstances relating to the general public
welfare require such an action.
4) -The City Council, following proper public notice, held a Public
Hearing on August 6, 1991, at which time testimony was received and
exhibits were presented. The City Council approved the application as
presented.
Now, therefore, the Common Council of the City of Ashland finds and
concludes as. follows:
SECTION 1. EXHIBITS
For the purposes of reference to these Findings, the attached index
of exhibits, data, and testimony will be used.
Staff Exhibits lettered with an "S"
Proponent' s Exhibits, lettered with a "P"
I
Opponent' s Exhibits, lettered with an "O"
Hearing Minutes, Notices, Miscellaneous Exhibits, lettered with an
nM"
SECTION 2 . CONCLUSORY FINDINGS
2 . 1 The City Council finds that it has received all
information necessary to make a decision based on the Staff
Report, public hearing testimony and the exhibits received.
2 . 2 The City Council finds that the proposal for a Comprehensive
Plan Map change from Open Space to Single Family Residential meets
criterion "b" as outlined in section 18. 108 .060B(l) .
When the 1981 version of the Comprehensive Plan map was being
drafted, a new designation was added for lands in the floodplain,
or undeveloped land owned by the City -- Open Space. The City
owned land along Ashland Creek and the sewer treatment plant were
. indicated as open Space.
An intern from Southern Oregon State College Geography Department
assumed from the maps that this 4 .72 acre parcel was owned by the
City and included it as part of the Open Space designation.
As shown in the 1978 Comprehensive Plan map, this area was
indicated as SR (suburban residential) , and not as Open Space, and
not as City-owned land (P - Public and Parks) . Therefore, the City
Council finds that a drafting error occurred during the transition
from the 1978 plan to the 1981 plan.
SECTION 3 . DECISION
3 . 1 Based on the record of the Public Hearing on this matter, the City
Council concludes that the proposal for a Comprehensive Plan Map change
from Open Space to Single Family Residential is supported by evidence
contained in the record.
Therefore, based on our overall conclusions, we approve planning Action
#91-068.
Catherine Golden, Mayor Attest - City Recorder
Dated this day of August, 1991.
OF ��`'y �HPmorttn � um
August 16, 1991
OREGOl�
Ell: City Council Members
from: Cathy Golden
'$Ubjpty: Transportation Planning Advisory Committee
Recently Don Laws, John Fregonese, Carl Oates, Carol Wheeldon, Steve
Hall and I met regarding the establishment of an ad-hoc transportation
planning advisory committee (TPAC) for the City. The general
consensus of the group was for a separate committee from the bicycle
or traffic safety group that would focus on the development of a
comprehensive transportation and implementation strategy for the City
of Ashland.
The idea was to comprise this committee with representatives from the
County, Chamber, CPAC, City Council, SOSC, public schools, RVTD,
Bicycle, Traffic Safety, Planning Commission, public works and
citizens who might be interested in a joint venture with planning
working toward education of our citizens, comp plan review on
transportation, and development of a transportation model .
A list of some of the individuals who might be interested follows.
Although none of these have been formally notified, with council
approval I will begin the process of contacting each one upon my
return. I will also ask for suggestions from committees or
organizations not included in the names below.
Don Laws
Jim Sims
Roger Noyes
Doug Pilant (ex officio) plus a board member
Ron Bolstead or Kevin Talbert
Wes Reynolds
Michael Donovan
Carole Wheeldon
Carl Oates
I
ASHLAND F=RE DEPARTMENT
M E M O R A N D U M
August 14, 1991
TO Mayor Golden and City Council
FROM Keith E. Woodley, Fire Chief
SUBJECT Fire Protection In NW Ashland
The Ashland Fire Department has been reviewing fire risk factors in
the NW Ashland area at the request of the City Council. This
analysis has two basic components; ( 1) the nature and distribution
of structures in the area and their proximity to natural wildlands,
and ( 2) the availability of adequate water for fire suppression
activities.
Vegetation management in proximity to structures in the wildland
area of NW Ashland can best be accomplished through the education
-of property owners and the enforcement of City nuisance ordinances.
A comprehensive planning ordinance has been jointly prepared by
Fire and Planning Departments directed at better control of con-
struction activities and vegetation management within wildland
areas. Educational efforts are being directed at residents of the
area with positive results.
The issue of adequate water supplies for fire protection activities
is more difficult to resolve. The areas of Skycrest Drive, Alta
Avenue, Grandview Drive, upper Strawberry and the 1200-1300 block
of Ashland Mine Road show seriously deficient water supplies from
hydrant-flow testing. The long-term solution is extensive water-
works construction. The short-term fire protection needs can be
resolved through a change in operating procedures by the fire
department, and the acquisition of large diameter 5" supply hose.
The current fire hose system used by the fire department relies on
2 1/2" or 3" hose which requires a number of personnel to set-up
and flows a limited amount of water with high pressure losses due
to friction. Large diameter hose can be laid 1200-1500 feet by one
firefighter and will flow up to 1500 gallons per minutes with
little pressure loss due to friction. This would enable the fire
department to tap strong hydrants farther away from the fire scene
without "daisy-chain" pumping operations. An example of this
operation would be to connect to a hydrant at Grandview and
Sunnyview Streets with a strong flow and lay large diameter hose up
to a structure fire on Skycrest. Simply stated, large diameter
hose makes better use of available water supplies and compensates
for water deficient areas. The Ashland Fire Department does not
presently have the necessary funds but intends to budget for large
diameter hose next year at an anticipated cost of $15,000. This is
the only viable "stop-gap" measure as impounded water supplies
would be of much greater expense and of limited value to a fire
suppression operation.
1
i
AEmorandnm
A- « August 15, 1991
p�'EG ,.
0. Brian Almquist, City Administrator
Steven Hall, Public Works Director
roar
pa
$Uhjert. Water Moratorium Request - Granite Street
ACTION REQUESTED
.City Council deny request to consider placing a water based moratorium
on Granite Street.
BACKGROUND
Carl Oates (351 Granite Street) requested the City Council to consider
institution of a water based moratorium on upper Granite Street. As
the Council is aware, the NW Moratorium and Granite Street areas are
served by two totally independent water distribution systems, with the
exception of the unpaved section of Granite Street:
The NW Moratorium area is served through Crowson Reservoir which is
located at the intersection of Terrace Street and Ashland Loop Road.
Crowson Reservoir is the central distribution point for water in the
city water system.
Granite Street is served by the Granite Street Reservoir located near
the end of the pavement on Granite Street.
In each case, the water pressure in a given area is dependent on two
items, the depth of the water in the reservoir and the friction loss
caused by water flowing through a given water main. As an example,
the pressure in Granite Street could vary about 8 pounds -pet square
inch between a full and empty reservoir. The pressure in the water
system is not dependent on the height or volume of water in Reeder
Reservoir behind Hosler Dam.
The upper unpaved portion of Granite Street has two lines serving the
area. One is from the Granite Street Reservoir and the other is from
Crowson Reservoir.
The age of the pipes serving the upper Granite Street area vary in
size and age. From the Granite Street Reservoir to about 600 feet
south of South Pioneer, the line is 14 inches in diameter and was
constructed in 1939. From that point to Strawberry Lane the line is
12 inches in diameter and was constructed in 1924 . The section from
Strawberry Lane to Nutley Street is 12 inches in diameter and was
constructed in 1916. The section of line from Nutley Street to North
Main Street was replaced. The old line was 12 inches in diameter and
constructed in 1910.
The new high pressure zone pipe in the unpaved portion of Granite
street is 12 and 8 inches in diameter and was constructed in 1983 .
Staff has reviewed recent fire department data on fire flows in the
area and compared that to the computer model of the water system_ . The
results are excellent which gives me a high level of confidence in the
computer model.
---------------------------------------------------------
Location Hydrant Test Model Results
Static Residual Flow 1990 2000
---------------------------------------------------------
119 Granite 90 psi 40 psi 2359 gpm 92 psi 76 psi
227 Granite 70 psi 65 psi 1668 gpm 72 psi 59 psi
Granite/Pioneer 67 psi 57 psi
365 Granite 60 psi 50 psi 1180 gpm
433 Granite 46 psi 40 psi 746 gpm
440 Granite 140 psi 110 psi 3120 gpm 140 psi 112 psi
---------------------------------------------------------
As an example, at Carl Oates' location, based on static pressure from
fire flow tests, a pressure of 20 psi could be maintained about 90
feet in elevation above Granite Street. This assumes no friction loss
in the pipe. Carl indicated that he could not get adequate pressure
to fight a fire on his roof. This is possible, but the lack of
pressure is due to friction losses in the small service line and
within the hose itself. . If he has a small, old service line from the
meter to his home, the friction losses can be enormous if a high
volume demand is placed on the system. Also, old service lines tend
to corrode internally further reducing the pipe diameter and
increasing the friction losses. The situation is similar to trying to
drink a thick milkshake through a straw-it takes a lot of effort!
As the model projects, there will be pressure losses due to growth in
the city. As demand and volume increases, friction losses increase
and line pressure decreases.
State law requires the City of Ashland to provide a minimum of 20 psi
at the meter. At Carl Oates residence, the city is providing about 60
psi static pressure and 50 psi pressure when flowing a hydrant at 1180
gallons per minute. There is no evidence to substantiate the need for
a water based moratorium in the upper Granite Street area.
SUMMARY
1. Council requested staff report on request for water based
moratorium on Granite Street.
2. Current hydrant tests indicate pressures and volumes exceed
minimum standards.
3. Computer model indicates that there will not be pressure problems
in the area in the year 2000.
4. Staff recommends denial of the request for a water based
moratorium on upper Granite Street.
.v r
0�� yr" MEMORANDUM
� ,
TO: Ashland City Council and Planning Commission
FROM Tom Giordano, CPAC Chairperson
SURTECE Future-Role;-of CPAC
Attached please find the. proposed changes in CPACs future role, structure, and
functioning.
After much thought and discussion at the regularly-scheduled CPAC meetings, the
committee has developed these recommendations to forward to the Planning Commission
and City Council:
We feel that CPACs role is an important one in the planning process; especially in the
ability to provide long-range planning for the Ashland community. We are excited about
these changes and feel that this is a positive direction for CPAC.
We appreciate any opinions and/or suggestions from both the City Council and Planning
Commission.
Thank you
GV4
to PROPOSED CHANGES
v IN
<D cU CPAC'S ROLE, STRUCTURE AND ,FUNCTIONING
N�� r
CO .. V
]7 pi
First , it is agreed that CPAC potentially has a valuable role to play
in planning. Second, there is a -good consensus that CPAC needs to be
revamped in order to meet that potential .
Both LCDC. Goal 1 and the Goal of our Comp Plan, Chapter III mandate
"a citizen involvement program that insures the opportunity for
citizens to be involved in all phases of the planning process . "
Currently, CPAC is the mechanism for insuring compliance with this
`:Goal . From the rest of Goal - 1 ; it is- clear- that CPAC cannot "be" the
citizen involvement., but rather it is the "means of obtaining" citizen .
involvement. CPAC' s role is further spelled. out in Chapter III of the
Comp Plan and Chapter.;2.27 of the Ashland City Ordinances. (See
attached)
It is felt that the mandate given. CPAC in all three of these documents
is still valid and needs very little revision. What may need revision
is the manner in which CPAC carries out these . mandates . . The following
is a series of suggestions about how to re-organize CPAC.
1 . ROLE: it is felt that CPAC has been reactive, i .e. , it usually
simply responds to the issues and planning actions brought to it.
In order to meet the .mandates above, it is felt that CPAC must
become proactive, i .e. , it must seek citizen input in order to
identify potential problems . It must then use that. citizen input to .
assist the City to develop plans to guide both short . and long term
growth. More specifically, CPAC would:
a. assist in the development and implementation of City Council
goals , (suggest goals to CC and assist with implementation. at
CC's direction) , `
b. continue to have a major role in periodic review of the Comp
Plan,
C. mid-point between periodic reviews , CPAC would review the
progress of the City in reaching the Goals and Policies of the
Comp plan and report the findings to the City and its residents ,
d. through citizen input , assist in identifying problem areas in
land use planning and suggest appropriate policies and
ordiganoes to meet the identified need(s) , and
e. assist the City to gather citizen input on other issues which
may impinge on land use planning or livability and act as
liaison between the City and ad hoc City committees , e.g. , on
issues like the siting of the electric utility substation or
wood burning regulations .
2. OBJECTIVES:
a. finish the current Comp Plan periodic review
b. review existing CPAC neighborhood boundaries and suggest
.revisions as necessary in order to make these area divisions
more meaningful ,
c. define areas where growth is likely to occur and develop "area
plans" ,
d. as part of the. mid—course review of the Comp Plan, hold a Future
Plan Festival at least once every five years,
e. develop a viable mechanism for gathering citizen input and
giving- feedback to the community, and
f. by •November :of each year begin the process of `formulating goals .
for the City to be given as input to the City Council as .it sets
its own goals for the following year.
3.. FUNCTIONING: It is agreed that CPAC should no longer duplicate the
work of the Planning Commission in regards to individual planning
actions (Type III ' s) involving specific developments . Instead we
will :
a., have a rotating sub—committee to review Type III ' s which might
serve as examples of problem . areas .for the entire City, i .e. ,
the review will focus on conceptual or philosophic issues for
the. City, not on the issues for the particular site or project;
if the sub—committee identifies conceptual problems, these will
be reviewed by the entire CPAC
b. continue to meet monthly or as needed to accomplish the work
outlined above
c: sponsor and publicize meetings to. gather citizen input on
particular issues and facilitate discussion between
neighborhoods and developers on selected application's. `
b0a.Yry`
t�+pF AS&�O .
- �IEmarrxn � �xm
August 2, 1991
pREGpd .•
Q. City Council Members
ram:
Catherine Golden, Mayor
�
uQjetf: Appointments to CPAC
Please confirm the appointment of the John Berger, Hunton Conrad,
and Bill Huntley to CPAC.
Thank you.
i
1 John Berger
396 Bridge St.g1
Ashland, Or. 97520
Mayor Catherine Golden
Ashland City Hall
20 E. Main Street
Ashland, Or. 97520
Dear Cathy,
I 'm writeng to express my sincere interest in serving as a
volunteer on the Citizens Planning Advisory Committee.
But first, I would like to thank you for appointing me to
the ad hoc Water Conservation Committee. I 'm looking forward to
working with Dick Wonderscheid, SRC, Inc. , and the other committee
members in helping to implement necessary water conservation measures
in our community.
I am a man in my middle years, 45, who is presently enrolled
at SOSC, in my Junior year. My major area of study is Geography,
with an emphasis in ecology and the environment. I have entered
my third year of residence here in Ashland, having moved here from
Seattle. For most of my working years I. have labored in the build-
ing trades, primarily as "a licenced electrician. During the past
several years I have actively sought personal growth in a way that
would both benefit myself and my society in a fulfilling way.
During the period 1987-1988 I worked for the environmental
organization Greenpeace, in Seattle. I worked full-time in the
areas of fund raising, public education, and direct environmental
action. Being thus immersed, encouraged my deep growth in under-
standing of the vital challanges facing our society in environmen-
tal , conservation, and peace issues .
Before moving to the west coast in 1985, I worked and lived
in Florida and Texas. While residing in Florida I obtained my
real estate licence and worked as a Realtor for two years in the
Central Florida area. In both Dallas, . Texas and Central Florida
I have seen. some of the results of poor city planning. I 'm happy
to say that I 've seen more citizen involvement and intelligent
idecision making here in Ashland than anywhere else I 've lived.
At present I am also an active member of the local groups:
Headwaters and the local chapter of the .'Sierra Club. At the Nation-
al level, I support the Natural Resource Defense Council and The
World Watch Institute.
I hope that you will find my varied backround in the build-
ing industry, real estate field and the environmental movement
valuabe in allowing me a balanced viewpoint in evaluating the chall-
anges taken on by the Citizens Planning Advisory Committee.
With your approval, I look forward to serving!
Yours S ' cerly;
Sohn 'Berger
January 18, 1991
Dear Mayor:
I am interested in serving on CPAC. I read that you were asking
for citizens willing to volunteer. I am a new member of the
community. My wife and I moved here from Hawaii in early August
of 1990 . We have purchased a house here and have made Ashland
our home.
I have a B. S . degree in Photography/Theatre from Southern Oregon
State College, so I have some history here. I left Ashland in
1976 , after two years at SOSC, to return to Hawaii where I grew
up.
I have been a practicing landscape designer on Maui since 1978 .
My career has been varied as I have always been interested in the
whole environment that we live and work in. This has lead me to
designing buildings and their interiors as well . I have tried to
look at the environment we live in as a whole, and have worked to
blend our architecture into the environment . My strongest
professional interest is in enhancing the relationship between
people, the exterior of buildings , and the surrounding landscape.
The most exciting challenge of my career has been the remodeling
design of a 10-story hotel in Waikiki . My responsibilities were
to harmonize the entire building inside and out ; to design and
coordinate everything from the skin of the building to the
bedspreads and furnishings, and on to the landscaping. (See
enclosure. )
Because of my desire to participate in the creation of harmonious
spaces , and my wish to serve the community I live in, I would
like to volunteer to be a member of CPAC. I have been on the
Maui Historical Society Board and worked to plan the museum' s,.
future expansion. I also served on the Board of an Arts
Education and Promotion Society, "The Hui Noeau" . I served as
chairman of the exhibition ' s committee and assisted on the
committee to renovate and preserve the historical building and
grounds that the "Hui Noeau" occupies . I am also a partici-pating
member of Big Brothers, Big Sisters of Maui , and maintain my
connection with my " little brother" there.
I am now setting up a practice here, and look forward to
participating fully in the community of Ashland.
Thank you for your consideration.
Sincerely, fi
Hunton Conrad
895 N. Mountain Ave.
Ashland, OR 97520
482-2496
Country Willows
Bed and Breakfast
Inn
1313 Clay Street • Ashland, OR 97520 • (503)488-1590
October 20, 1990
The Honorable Kathy Golden
Mayor of Ashland
City Hall
Ashland, Oregon 97520
Dear Mayor Golden:
I would like to be appointed to CPAC to represent the southern
section of Ashland. As for my qualifications, I was a school
teacher for 29 years in Oregon and California. I had 14 years
on a negotiating and district management council and I chaired
i several committees dealing with future school growth. I had
8 years of scouting work and council committee work for The
i Boy Scouts of America. For the past 24 years I have led Sierra
Club National Trips and have also been a member of the Outing
Committee, working for the awareness of conservation issues.
In 1985, my wife, Barbara, and myself took apart a farm house
and totally rebuilt what is now Country Willows Bed and Breakfast.
We have negotiated for several years with the different state,
county and city commissions to bring our B & B from 4 rooms to
7 rooms.
I have been a member of the Lodging Association and have also
worked on the Food, Wine and Arts Committee.
1 As Ashland continues to grow, I would like to be a member pf
CPAC and work for its future.
Sincerely,
Bill Huntley
- __
I
August 14, 1991
G4EG0�
0. Brian Almquist, City Administrator
`� Steven Hall, Public Works Director
ram:
*bjert- NW Water Moratorium - Request for Proposals
ACTION REQUESTED
City Council authorize expenditure of funds for the design of the
water line, pump station and reservoir. The funds will initially be
from the Capital Improvement Fund and will later be reimbursed from
proceeds from either general obligation bonds or certificates of
participation.
BACKGROUND
City Council has committed to funding the project to eliminate the
water pressure problems in NW Ashland. Staff will have to accomplish
several items to be ready to bid the project in 1992. The following
table is a rough estimate of the time frames to complete the process.
----------------------------------------------------------
Item Time To Complete Date of Completion
----------------------------------------------------------
Select Consultant: 30 days September, 1991
Negotiate Engineering
• Contract: 30 days October, 1991
Design Project: 120 days February, 1992
Bid/Award Project: 60 days March, 1992
Begin Construction: 30 days May, 1992
Complete Project: 1 year May, 1993 -
------------------------- ------------------------------
=--
cc: Jill Turner, Finance Director
Jim Olson, Assistant City Engineer
Pam Barlow, Administrative Assistant
ORDINANCE NO.
AN ORDINANCE ADOPTING AN AMENDMENT TO THE ASHLAND
COMPREHENSIVE PLAN MAP FROM OPEN SPACE TO SINGLE-FAMILY
RESIDENTIAL. (CITY OF ASHLAND, APPLICANT)
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The Ashland Comprehensive Plan Map as adopted by
Ordinance No. 2227 is hereby amended by changing the designation
of Tax Lot 39-lE-4BB-700 from Open Space to Single-Family
Residential.
The foregoing ordinance was first read on the day of
1991, and duly PASSED and ADOPTED . this day
of , 1991.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of 1991.
Catherine Golden
Mayor
;'of aaN,'
Memorandum
°REGOa , August 13, 1991
0: Mayor and City Council
retw. �_ John Fregonese and Dick Wandersche'
.l
, 1$AjC& AFFORDABLE HOUSING RESOLUTION
On Monday, August 12, we met with Councilors Reid and Winthrop to
discuss the proposed rent levels contained in the Affordable Housing
Resolution. After much discussion, it was decided to leave the income
levels as originally proposed, but to adjust the rent levels downward to
23% of monthly income. The attached resolution reflects this change.
Please give us a call prior to the meeting if you have questions or
desire further assistance in this matter.
RESOLUTION NO. 91-
A RESOLUTION OF THE CITY OF ASHLAND, OREGON
REPLACING RESOLUTION NO. 91-28 IN ITS ENTIRETY
AND SETTING AFFORDABLE HOUSING INCOME LEVELS
AND RENTAL AND PURCHASED COST LEVELS .
WHEREAS, the City of Ashland desires to provide affordable housing for its
citizens; and
WHEREAS, the City's Land Use Ordinance has been amended to provide density
bonuses for providing affordable housing; and
WHEREAS, the City's Land Use Ordinance requires the City Council to adopt a
resolution to establish affordability standards to implement the affordable housing density
bonuses.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City
of Ashland, Oregon as follows:
SECTION 1. RENTAL HOUSING
In order to qualify for the density bonuses allowed in the City's Land Use
Ordinance, designated affordable units must be rented to individuals or families
whose annual income does not exceed the following:
Annual
# of People Income Level (80% of Median Income)
1 $18,050
2 $20,600
3 $23,200
4 $25,750
5 $27,800
6 $29,900
7 $31,950
8 $34,000
Rents for the affordable units shall not exceed the following (23% of monthly
income):
Maximum
Apt. Type Rent Level
Studio $346/month
1 Bedroom ' $395/month
2 Bedroom $445/month
3 Bedroom $494/month
4 Bedroom $533/month
The applicant shall sign a 20-year rental agreement which guarantees these rent levels will
be maintained (with inflation factors) and agree to rent only to families that meet the
income guidelines. This rental agreement will travel with the property deed to bind future
owners who purchase the property during this 20 year period. The agreement will also
require the owner to rent to HUD Section 8 qualified applicants and agree to accept rent
vouchers for all of the affordable rental units where applicable.
SECTION 2. PURCHASED HOUSING
A. INCOME
In order to qualify for the density bonuses allowed in the City's Land Use
Ordinance, designated affordable units must be sold to individuals or families
whose annual income does not exceed the following:
Annual
# of People Income Level (1.3 x Median Income)
1 $29,331
2 $33,475
3 $37,700
4 $41,843
5 $45,175
6 $48,875
7 $51,918
8 $55,250
B. ASSETS
Excluding the down payment (to a maximum of 20 percent of the purchase price)
and closing costs, net assets (not including pension plans and IRA's) shall not
exceed $20,000 for a family or$130,000 if one family member is 65 years or older.
C. PURCHASE PRICE
To qualify for the density bonus, the purchase price of designated affordable units
shall not exceed the following amounts:
Estimated
Monthly
Type of Unit Purchase Price Payment
Studio $69,711 $622
1 Bedroom $79,558 $710
2 Bedroom $89,601 $800
3 Bedroom $99,446 $888
4 Bedroom $107,365 $959
D. GUARANTEEING AFFORDABILITY
1. FARMERS HOME ADMINISTRATION - For housing financed by the
Farmer's Home Administration, affordability will be assured by the
recapture provisions required by FmHA which requires sellers to
repay FmHA for all the subsidies accrued during the period that they
resided in the housing.
In addition, it will be required that there be a provision in the CC&R's
that for the first five years after the initial purchase, resale can only
be to individuals from the same income category as the original
purchasers.
2. ALL OTHER DEVELOPMENTS - For all other developments,
affordability will be guaranteed by requiring that "sleeping second"
mortgages be recorded on the deeds of all units used to qualify for
the affordable housing density bonus if the appraised value of the
units exceeds the selling price by 10% or more.
SECTION 3. This Resolution replaces previously adopted Resolution No. 91-28 in
its entirety.
The foregoing resolution was READ and DULY ADOPTED at the regular meeting
of the Ashland City Council on the day of 1991.
Nan Franklin
City Recorder o
SIGNED and APPROVED this day of
1991. -
Catherine Golden
Mayor
RESOLUTION 91-_
A RESOLUTION CALLING AN ELECTION ON THE 5TH DAY OF
NOVEMBER, 1991, IN THE CITY OF ASHLAND FOR THE PURPOSE
OF SUBMITTING TO THE LEGAL VOTERS OF THE CITY A MEASURE
AUTHORIZING THE ISSUANCE OF $2,060,000 IN GENERAL
OBLIGATION BONDS.
BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS:
Section 1. A general election is hereby called to be held
in the City of Ashland, Oregon. All ballots must be delivered in
person or by mail to the Jackson County Elections Department,
Jackson County Court house by 8: 00 p.m. on the 5th day of
November, 1991, at which time there shall be submitted to the
legal voters of said City for their adoption or rejection the .
following purposed measure, to wit:
CAPTION:
GENERAL OBLIGATION BOND AUTHORIZATION.
QUESTION:
Shall the City of Ashland issue general
obligation bonds in an amount not to exceed
$2,060,_000. 00 for water improvements? If the
-- Bonds are approved, they will be payable from
taxes imposed on property or property
ownership that are not subject to the
limitations of section llb, Article XI of the
Oregon Constitution.
EXPLANATION:
This measure authorizes the City to issue
general obligation bonds in an amount not to
exceed $2,060, 000.00. If approved bond
proceeds will be used to finance the
construction of a new reservoir, water lines,
related improvements, and to pay all
incidental costs. The bonds will mature over
a period not to exceed 25 years.
Section 2 . The City Recorder is hereby requested and
directed to give due notice of such special election hereby
called as provided in the laws of the State of Oregon and the
Charter and Ordinances of the City of Ashland, Oregon.
Section 3 . For the purposes of this election, the polling
places shall be by mail as directed by the Jackson County Clerk.
The foregoing Resolution was duly passed at a regular
meeting of the City Council held on the 20th day of August, 1991.
Dated this day of August,. 1991.
APPROVED:
Catherine Golden, Mayor
ATTEST:
Nan E. Franklin
City Recorder