HomeMy WebLinkAbout1991-0903 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it is
the subject of a public hearing which has been closed. If you wish to speak, please rise
and after you have been recognized by the Chair, give your name and address. The
Chair will then allow you to speak and also inform you as to the amount of time allotted
to you. The time granted will be dependent to some extent on the nature of the item
under discussion, the number of people who wish to be heard, and the length of the
agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
SEPTEMBER 3, 1991
I. PLEDGE OF ALLEGIANCE: 7:30 P.M. , Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular Meeting of August 20, 1991.
IV. PROCLAMATIONS & AWARDS:
1. Proclamation - Sister Cities Days in Ashland
V. CONSENT AGENDA:
I. Minutes of Boards, Commissions & Committees.
2 . Monthly Departmental Reports.
3. Liquor license request from Gen Kai Japanese Restaurant,
180 Lithia Way.
VI. PUBLIC HEARINGS: (to conclude by 9:30 P.M. )
1. Proposed establishment of a Local Improvement District for
the improvement of Tolman Creek Road from the S.P. Railroad
to 1800 feet North of Highway 66.
2. Proposed establishment of a Local Improvement District for
the installation of an automatic traffic signal at the
intersection of Hwy. 66 and Tolman Creek Rd.
3. Proposed vacation of an alley located Westerly of Alta
Avenue between Wimer St. and West St. , a distance of
approximately 200 feet.
4. Proposed annexation, withdrawal from Jackson Co. Fire Dist.
No. 5, and zone change for 0. 15 acres located 600 feet West
of Crowson Road and Hwy. 66. (Randy Warren, Applicant)
VII. UNFINISHED BUSINESS:
1. Revised proposal by So. Oregon Land Conservancy for
purchase of 120 acres of open space land Westerly of upper
Park Street (Brevik Property) .
r'2. Adoption of Findings, Conclusions and Orders on P.A. No.
91-122 (Ed Houghton - Logan Drive) .
VIII. NEW & MISCELLANEOUS BUSINESS:
1. Request to cut newly paved portion of Pioneer Street for
sewer service.
2. Request by Greg Miller, So. Oregon Timber Association, for
Council support of SB 1153 introduced by Senator Packwood.
3 . Proposed adoption of 1988 Uniform Fire Code (Ordinance
later on agenda) .
4 . Adoption of Findings, Conclusions & Orders on .P.A. No. 91-
089, an annexation and zone change for 0. 15 acres of
property located 699 ft. West of Crowson Road and Hwy. 66
(Randy Warren, Applicant)
5. Memo from Dick Wanderscheid requesting Council approval for
sale of property at Garfield and East Main Streets for Park
Place housing project.
Request by Director of Community Development for approval
g�- of reorganization plan for Computer Services Division and
realignment of budget line items; and Resolution
transferring appropriations within a fund.
IX. PUBLIC FORUM: Business from the audience not included on the
agenda. (Limited to 15 minutes)
X. ORDINANCES. RESOLUTIONS & CONTRACTS:
✓1. First reading by title only of an Ordinance amending
Chapter 15.28 of the Ashland Municipal Code by adopting the
1988 Uniform Fire Code Standards with certain
modifications. (Copies furnished in accord with the
,gg Charter)
^f 2 . First reading by title only of an ordinance authorizing and
ordering the improvement of Tolman Creek Road from the
Southern Pacific Railroad tracks to approximately 1800 feet
North of Ashland Street (Highway 66) by constructing curbs,
gutters, sidewalks, bikepaths, asphaltic paving and storm
drains and authorizing the assessment of the cost of the
improvements against the property to be benefited, and
providing that warrants issued for the cost of the
improvement be general obligations of the City of Ashland.
(Copies furnished in accord with the Charter)
3 . First reading by title only of an ordinance authorizing and
ordering the improvement of the intersection of Ashland
Street and Tolman Creek Road with the installation of an
automatic traffic signal, and authorizing the assessment of
the cost of the improvements against the property to be
benefited, and providing that warrants issued for the cost
of the improvement be general obligations of the City of
Ashland. (Copies furnished in accord with the Charter)
• 4. First reading of an ordinance annexing 0. 15 acres of
property located approximately 600 ft. West of the
intersection of Crowson Road and Hwy. 66 (Randy Warren,
Applicant)
5. First reading of an ordinance withdrawing recently annexed
property from Jackson Co. Fire Dist. No. 5 (Crowson Rd.
Annexation)
?/6. First reading of an ordinance rezoning 0. 15 acres of
property located approximately 600 ft. West of the
intersection of Crowson Road and Hwy. 66 from County RR-5
to City of Ashland R-1-10.
r7. Second reading by title only of an ordinance adopting an
p� amendment to the Ashland Comprehensive Plan Map from Open
Space to Single-family Residential (City of Ashland,
Applicant) .
�8. Resolution (revised) calling an election on proposed
Q�Sb q1-35 issuance of general obligation bonds for water system
improvements.
9. Three-year extension of employment agreement with City
Administrator/General Manager.
XI. OTHER BUSINESS FROM COUNCIL MEMBERS
XII. ADJOURNMENT
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
AUGUST 20, 1991
CALL TO ORDER: Acting Mayor Pattie Acklin called the meeting to order
and led the Pledge of Allegiance at 7 : 30 P.M. on the above"date in the
Council Chambers. Laws, Reid, Winthrop and Arnold were present.
Mayor Golden and Councilor Williams were absent.
APPROVAL OF MINUTES: Arnold moved to approve the minutes of the
Regular Meeting of August 6 and Adjourned Meeting of August 12, 1991,
Reid seconded, all AYES on voice vote.
CONSENT AGENDA: Winthrop asked that item 2) Monthly Departmental
Reports - July 1991 be pulled for discussion. He then moved to
approve items 1) Minutes of Boards, Commissions, and Committees (of
which there were none) ; and 3) Memo from Energy Conservation
Coordinator regarding Water Conservation Advisory Committee meeting to
review water conservation study by synergic Resources Corp. Reid
seconded, all AYES on voice vote. Winthrop asked about the value
listed on the monthly Building Division report for the excavation of
the Shopping Center site at Tolman and Highway 66. Fregonese said the
$1.2 million figure is for the total preparation of the site excluding
the buildings. Laws moved to approve item 2 , Winthrop seconded,' all
AYES on voice vote.
PUBLIC HEARING: 1) Final Plan Approval - Logan Drive (Ed Houghton,
Applicant) . Acklin read the statement concerning testimony rules.
Reid made several site visits. Planning Dir. Fregonese said a letter
from Mark & Cici Brown, 171 Church, regarding the street grade should
be included in the record. He then read the criteria and said the
modifications as stated in the agreement between the Applicants, Ed &
JoAnn Houghton, and the Appellants, Steve and Crissy Barnett, are that
the grade of Logan Drive shall not exceed 15% at centerline; and the
landing area which extends 35 feet from Scenic Drive shall not exceed
6. 0%. The agreement also provides that Public Works Dir. Steve Hall
will ensure compliance with these modifications. The public hearing
was opened and Dwayne Schultz, attorney for the applicants, urged
Council to approve the agreement. Cici Brown, 171 Church, is
concerned that fire trucks will not be able to negotiate the 15% grade
and feels maximum grades should be 12%. Keith Woodley, Fire Chief,
said he and the Planning Director have been working on amendments to
the ordinance to limit grades to 15%, which, historically, have been
no problem for the fire-fighting equipment. He said grades of 15%-20%
are of more concern to the Fire Department. On a question from Reid,
Hall said of priority for sanding icy streets are emergency access
streets, i.e. the Hospital, then school zones and well-traveled
streets, and the sanding equipment cannot sand streets with 20%
grades. There being no further comment from the audience, the public
hearing was closed.
Regular Meeting - Ashland City Council - August 20, 1991 - P. 1
Logan Drive Public Hg. (Continued) Laws thanked the parties for their
time and effort in coming to an equitable agreement, and moved to
approve Planning Action No. 91-122. Arnold seconded the motion, which
passed unanimously on roll call vote.
UNFINISHED BUSINESS: 1) Adopt Findings, Zone Change Request - 250 N.
Pioneer. Winthrop moved to adopt the Findings of Fact approving P.A.
No. 91-067, a zone change from R-2 to E-1, and Comp. Plan Map change
from Multi-family Residential to Employment on property at 250 N.
Pioneer. Arnold seconded the motion which passed unanimously on roll
call vote.
2) Adopt Findings, Zone Change Request - SO Hargadine, 130 Hargadine
and 96 W. Fork Streets. Arnold moved to adopt the Findings of Fact
denying P.A. No. 91-049, a zone change from R-2 to C-1-D for property
at the above locations. Laws seconded, all YES on roll call vote.
NEW & MISCELLANEOUS BUSINESS: 1) Governor's Regional Meetings on
Ballot Measure 5. Laws volunteered to be Ashland''s representative to
the LOC/AOC Committee as requested by League of Oregon Cities ' Board
Member Lou Hannum. Arnold moved to appoint Laws, Reid seconded, all
AYES on voice vote.
2) City Attorney Appointment. Laws moved to approve Mayor Golden's
appointment of Paul Nolte as City Attorney and Reid seconded. Acklin
summarized Mr. Nolte's experience and qualifications, and the motion
passed unanimously on voice vote.
3) Adopt Findings, Zone Change Request - Behind 50 W. Nevada. Laws
moved to adopt the Findings of Fact approving P.A. No. 91-068, a
Comprehensive Plan Map change from Open Space to Single-family
Residential. Reid seconded the motion which passed on roll call vote
with Acklin abstaining.
4) Ad hoc Transportation Committee. Laws said the purpose of the
committee is to coordinate the different organizations and committees
which work with transportation issues, and to advise the City on
transportation planning and the Transportation Element of the
Comprehensive Plan. Laws suggested requesting staff to prepare a
resolution establishing the committee, stating its purpose and
appointing the members for three-year terms. Arnold so moved, Reid
seconded, all AYES on voice vote.
5) Fire Protection in N.W. Areas. Fire Chief Woodley reviewed his
memo included in the packet, and said the residents of .Thornton Way
are working on measures to reduce fire hazards. A good "stop-gap"
measure would be the acquisition of a large diameter hose at the
approximate cost of $15, 000. On a question from Laws, City Admin.
Almquist said an interfund loan would be the best way to finance the
hose. Laws moved to authorize Woodley to prepare the specifications
and put them out for bid, Reid seconded, all AYES on voice vote.
Regular Meeting - Ashland City Council - August 20, 1991 - P. 2
6) Request for Moratorium on Granite St. Public Wks. Dir. Hall
reviewed his memo included in the packet and said there is no problem
with water pressure or volume in this area, and urged denial of the
request from Carl Oates for a water-based moratorium. Carl Oates, 351
Granite, took exception to the fact that he did not receive a copy. of
Hall 's memo and said he is concerned that if the water level in the
reservoir drops, so will the water pressure. Acklin apologized for
the oversight and it was agreed that Oates could review the. memo and
. speak again during public forum if he wishes..
7) CPAC Reorganization. Tom Giordano, Chair of CPAC, noted the memo ,
from CPAC members concerning their future role, which was included in
the packet, and said they would like to bridge the gap between the
citizens and Planning Commission. Hal Cloer, member of CPAC, said
their charge is to administer a community involvement program which
they are not doing at present. David Lane, member of CPAC, asked that
the Council support the proposed changes. Winthrop said CPAC may be
too closely affiliated with land-use and should be taken from under
the .Community Development Dept. , tied more closely with the Council,
and help to focus citizen concerns toward a positive end. Acklin
suggested a meeting including one or two Councilors and the CCI i.e.
Planning Commission Chair, CPAC Chair and Vice-Chair, and the Mayor.
Laws and Winthrop agreed to attend. Appointments to CPAC. David Lane
said new members are needed and asked that the appointments be made at
this time. Arnold moved to table the appointments, Winthrop seconded,
all AYES on voice vote.
8) Request to Expend Funds for Design of Water Line, Pump Station and
Reservoir (for Northwest Ashland) . City Admin. Almquist said this
will involve using Capital Improvement Funds on a temporary basis.
Arnold moved to approve the request, Reid seconded, all AYES on voice
vote.
PUBLIC FORUM: No response.
ORDINANCES, RESOLUTIONS & CONTRACTS: 1) Comp. Plan Map Amendment.
First reading of an ordinance adopting an amendment to the
Comprehensive Plan Map from Open Space to Single-Family Residential
for property located behind 50 W. Nevada. Laws moved to second
reading, Arnold seconded, all YES on roll call vote.
2) Rezone Property - 250 N. Pioneer. Second reading by title only of
an ordinance rezoning certain property from R-2 to E-1. Arnold moved
to approve same, Laws seconded, all YES on roll call vote. (Ord.
2638)
3) Comp. Plan Map Amendment. Second reading by title only of an
ordinance adopting an amendment from Multi-family Residential to
Employment for property at 250 N. Pioneer. Arnold moved to adopt
same, Reid seconded, all YES on roll call vote. (Ord. 2639)
Regular Meeting - Ashland City Council - August 20, 1991 - P. 3
4) Set Public Hearing. Second reading by title only of an ordinance
dispensing with an election and setting a public hearing on a proposed
annexation on Crowson Road for September 3, 1991. (Randy Warren,
Applicant) Arnold moved to adopt same, Laws seconded and the motion
passed on roll call vote with Winthrop dissenting. (Ord. 2640)
5) Resolution Setting Affordable Housing Income Levels. The portion
of Section 1 dealing with rent levels for affordable units was changed
from 25% to 23% of monthly income. These changes were read and Laws
moved to adopt the Resolution, Winthrop seconded and the motion passed
unanimously on roll call vote. (Reso. 91-32)
6) Special Election. A Resolution was read calling a special election
for November 5, 1991 to authorize the issuance of $2,060, 000 in
General Obligation Bonds for water improvements.. Almquist said there
will be space in the voters pamphlet to argue in favor of the bonds.
Arnold moved to adopt same and Winthrop seconded. Laws suggested
amending the caption to include "water improvements" . Arnold agreed
to amend his motion and Winthrop his second, to include changing the
caption to read "GENERAL OBLIGATION BOND AUTHORIZATION FOR WATER
IMPROVEMENTS" . The motion passed unanimously on roll call vote.
(Reso. 91-33)
OTHER BUSINESS FROM COUNCIL MEMBERS: None
ADJOURNMENT: The meeting adjourned at 9:40 P.M.
Nan E. Franklin Patricia Acklin
City Recorder Council Chair
Regular Meeting - Ashland City Council - August 20, 1991 - P. 4
..
prodamatwn
e I
I WHEREAS, Sister Cities are very important to Ashland because :_
of the international cultural, educational and
economic benefits obtained; and II......r
WHEREAS, Portland entered into the first Oregon Sister City
�l(r
relationship with Sapparo, Japan in 1959 and now ,
there are 29 Oregon cities who have ties to 41 --Z !
sister cities in 14 different countries; and f l
1 f� IM� S i
WHEREAS, Ashland has had a productive and warm relationship
with its Sister City, Guanajuato, Mexico for over 20 <
=,a!) years • and
�• afi
� WHEREAS, these Sister City people-to-people programs are
carried out
by volunteers who give freely of their z„
I.
„-
resources and time to establish and maintain long c%% ;;
)! „ lasting relationships with communities in other
countries in all corners of the globe; and
7 WHEREAS, Sister Cities International, the national United
ME
States Sister Cities Organization, celebrates its 1„-1
"'” ,• ;; thirty-fifth anniversary on September 11, 1991. 11o3s -
.«.
old NOW, THEREFORE, I, Catherine Golden, Mayor of the City of ;
Q t
Ashland, do hereby proclaim September 8-22, 1991 as: OF '!
SISTER CITIES DAYS IN ASHLAND is
Fnt - and encourage all citizens to join in this observance.
a `--was:.
i{ Dated this 3rd day of September, 1991.
o sx
Catherine M. Golden, Mayor
Pz
`F ��c � _l 6•w i
Nan E. Franklin, City Recorder
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ASHLAND SENIOR PROGRAM
Board Meeting
August 1 , 1991
Present : Monroe, Scott , Stewart , White, Laws_ -
Absent : Hill , . Kocmieroski , Winthrop
ACTION DISCUSSION TOPIC
Approved as Minutes of
circulated June 6, 1991
Meeting
Summary of Human Resources Report from
"Investing in People" workshop. Chair
Evaluation of priorities in
human services .
1 . Senior picnic at Emigrant Lake Report' from
successful. 20 attending. Program Director
2. Jackson County Fair Day Trip--15
attending.
3. Podiatry clinic--20 seniors served.
4. Fourth of July Parade--5 seniors
rode in Senior Shuttle. Others said
"too long, too hot, or too far from
facilities" .
5 . Band concerts=-7 riders in June
and 8 in July.
6. Blood Pressure clinics changed to
2nd & 4th Wednesdays of month. Time
changed to 11 :00-1 :00. Increased
number screened from 4 in June- to
34 in July.
7. On site accident--senior recovering
well from hip fracture.
8. Handouts - a) List of current board
members b) Senior Program fiscal year '91
report .
Approved Review of FY ' 92 Program Goals Old Business
4-0-0
Postponed 1 . Employment circuit rider using New Business
for consid- space in office once or twice a month
eration at to serve Ashland seniors from ACCESS
Sept. 5 employment program. Responsibility and
meeting funding would lie with ACCESS since
Senior Program has no funding for such
service.
2. Annual Flu shot clinic-tentative date
Wednesday; September 25, 1991 .
Meeting adjourned 5 :25
Gerry White, Secretary
. v SQf A"AX�O .
Pmorandum
GREGO�
August 29 , 1991
X110. SENIOR PROGRAM BOARD BOARD MEMBERS: Please
call office '488-5342
r if you cannot attend.
ram: Sharon Laws
p�1lvjEtf: Regular Board Meeting, Thursday, September 5 , 1991
HUNTER PARK CENTER
4 :00 P.M.
AGENDA
CALL TO ORDER
APPROVAL OF MINUTES - August 1 , 1991 meeting
REPORT FROM CHAIR
COUNCIL LIAISON
DIRECTOR' S REPORT
OLD BUSINESS
1 . Employment circuit rider from ACCESS
2. Flu shot clinic - September 25
3. Senior Shuttle (cost per ride vs rider donations)
NEW BUSINESS
MEMBER AND GUEST CONCERNS
ADJOURNMENT
cc : Madeline Hill
Matt Kocmieroski
Jeanne Monroe
Al Scott
May Lou Stewart
Gerry White
Rob Winthrop
Brian Almquist .
Mayor Golden
Don Bruland RVCOG Aging Program
The Daily Tidings
Medford Mail Tribune
Board of Directors
July 23, 1991
Page 3
VII. MEDICAL STAFF REPORT
In Dr. Nitzberg's absence, Dr. Johnson reported that the following
physicians were approved by the credentials committee and.the medical staff:
Cornelia Byers, M.D. - Courtesy Staff - Physical Medicine
Daniel Saviers, M.D. - Courtesy Staff - Physical Medicine
Eric Webb, 'M.D. - Courtesy Staff - Emergency Medicine
Patrick Wedlake, D.O. - Active Staff - Family Practice
Bruce Taylor, M.D. - Resigned from Staff.
Dr. Cooper made the motion to grant these physicians privileges as requested. Mr.
Reid seconded the motion and the motion carried.
VIII. QUALITY ASSURANCE
Mr. Watson reported that the Quality Assurance'Committee met on July
3, 1991, and that all issues are being handled appropriately.
IX. ADMINISTRATOR'S REPORT
A. Nursing: Ms. Arnold stated that there would not be a tour of
Med/Surg. Unit today as promised. The good news is that the staff are taking the
turmoil with good humor and good grace. Tour will be next month.
B. Financial: Mr. McGraw stated that due to the audit there are no
financials available. He stated that we have 4 CPAs from Coopers and Lybrand
completing our audit.
C. Foundation: Mr. Butler reported that we now have 184 Patrons.
The Lights-for-Life campaign is in the planning stages. Mr. Flannery stated that
the new birthing bed for OB has arrived.
X. EXECUTIVE SESSION
Mr. Cooper made the motion to move into Executive Session pursuant
to ORS 192.660, Section 1, "D", "e" . Mr. Reid seconded the motion and the motion
carried.
Mr. Cooper made the motion to move out of Executive Session. Dr.
Johnson seconded the motion and the motion carried.
XI. ADJOURN
Ms. Uherbelau made the motion to adjourn the meeting. Mr. Cooper
seconded the motion and the motion carried.
Respectfully submitted:
Jerry Cooper, Secretary
APPROVED:
Stephen B. Lunt, Chairman
Board of Directors
July 23, 1991
Page 2
VI. DECISION ITEMS
A. Inservice Date: Following discussion, the next inservice was
scheduled for Thursday, August 29th at 7 pm. The topic will be "Medicare".
B. Ad Hoc By-Laws Committee: Mr. Lunt asked for volunteers to help
revise the Board By-Laws. The committee members will be Mr. Lunt, Mr.
Brownfield, Ms. Uherbelau, and Mr. Nichols.
C. Line-of-Credit Concept: Mr. Lunt called for discussion regarding
the line-of-credit concept. Mr. Watson stated that this will be a loan with
interest. It was recommended that Mr. Watson write an informational letter to
the mayor and city council so that they will be fully informed regarding this
issue. Mr. Brownfield made the motion that the Board approve the concept of a.
line-of-credit in the recruitment of an OB/GYN physician and that any contract
with a specific physician be approved by the Board before execution. Ms.
Uherbelau seconded the motion and the motion carried.
D. June Expenditures: Mr. Lunt reported that he had reviewed the
expenditures, found everything in order, and recommended approval. Ms. Uherbelau
seconded the motion and the motion carried. Mr. Reid volunteered to review the
expenditures in the future.
VII. DISCUSSION ITEMS
A. Self-Evaluation Form: Mr. Lunt reported that the Board self-
evaluation form has been completed and will be typed next week. He expressed
appreciation to the committee members for their work.
B. Ashland Health Coalition Update: Mr. Watson reported that we
have not had any patients referred to us to date.
C. OB/GYN Recruitment Update: Mr. Watson reported that we had an
OB/GYN physician visit last weekend. Feedback is still being obtained from
physicians and staff that met him.
D. Strategic Planning Update: Mr. Watson stated that there are
several things before the Finance Committee for research at this time. One is
the expanded pathologist coverage. The physician office buildings have not been
appealed and we will be selecting an architectural firm soon. Bev Bookin is
working with the city to get our hospital zone completed.
E. & F. Physician Office Building: Mr. Watson stated that a
recommendation from the Finance Committee regarding architectural firms will
hopefully come to the Board next month for approval. We have brochures from
several firms. It was suggested that we should use someone experienced in
medical facilities. It was also suggested that we might use the same. firm for
the medical office buildings and the hospital expansion.
F. Conflict, of Interest Statements: Mr. Lunt reminded everyone to
please sign their conflict of interest statements and return them to
administration.
G. Employee Recognition Dinner: Mr. Watson reminded everyone of the
annual employee recognition dinner to be held on September 5th. He encouraged
everyone to attend.
H: Board Committee Appointments: Mr. Lunt asked everyone to think
about what committees they would like to serve.on and to get this information to
administration.
ASHLAND COMMUNITY HOSPITAL
BOARD OF DIRECTORS
July 23, 1991
The regular monthly meeting of the Board of Directors of Ashland Community
Hospital was held on Tuesday, July 23, 1991, in the conference room.
PRESENT: Steve Lunt, Bruce Johnson, M.D. ; Dick Nichols, Angus Brownfield, Jerry
Cooper, Tom Reid, Judy Uherbelau, Pat Acklin, City Council Representative
Also Present: Chuck Butler, Foundation President; James R. Watson,
Administrator; Polly Arnold, Director of Patient Services; .Mike McGraw,
Controller; Pat Flannery, Director of Development; Glenda Cole, Administrative
Assistant; and Louise Watson, reporter for The Daily Tidings.
Absent: B. Doyle Greene, Frank Billovits, and Peggy Cockrell, Director of
Personnel.
Guest: Walt Hoffbuhr
I. CALL TO ORDER
Mr. Lunt called the meeting to order at 12:20. He introduced Dick
Nichols, new board member, and welcomed him to the meeting.
II. PRESENTATIONS
Mr. Lunt stated that this is Louise Watson's last Board meeting. She
has been promoted to editor of the Revels. Everyone expressed regret for her
leaving and thanked her for her fair reporting of the Board meetings. They
wished her well in her new position.
Mr. Lunt presented Walt Hoff buhr a plaque in appreciation of his many
year of support and participation on the Board of Directors. Mr. Watson
presented a gift certificate from the management team.
III. MINUTES
Mr. Lunt called for a review of the minutes of the Finance Committee
of May 24th; the Executive Committee of June 18th; and the Board of Directors of
June 25, 1991. Following review, Dr. Johnson made the motion to approve the
minutes as circulated. Mr. Cooper seconded the motion and the motion carried.
IV. COMMITTEE REPORTS
Mr. Watson reported that the Finance Committee met on July 3rd to
discuss the funding of 1) physician office buildings; 2) hospital expansion; 3)
line-of-credit for OB/GYN physician; 4) acquisition of land; and 5) pathology
services. He stated that Jill Turner, City Finance Director; and a
representative from BRIM will attend the July 26th meeting to give information
regarding the above.
V. CORRESPONDENCE TO THE BOARD
Mr. Watson presented a thank-you note from Laurie Osborne, past
president of the Auxiliary for the gift.
Memorandum
�aECOe� July 9, 1991
�. The Mayor and City Council J
ram Steve Hall , Director of Public Work _
�ixIIjECf: Public Works Monthly Report for the Month of
7 June, 1991
The following is a condensed report of the activities of the
Public Works Department for the month of June : 1991 :
ENGINEERING:
1 . Issued 4 street excavation permits.
2. Issued 8 miscellaneous construction permits.
3. Issued 2 dust suppressant permits.
4. Field checked 8 partition and subdivision plats.
5 . Conducted mathematical and legal review of above
Partition/subdivision plats.
6. Processed 5 address assignment or change requests.
7. Performed the following 'work on the 1991 street improvement
project :
a. prepared report to council concerning the design of
Lori Lane
b`. revised Lori Lane plan
c, began preparation of project specifications
8. Prepared memo and report on a_. proposed vacation of an alley _
off Alta Ave .
9. Performed the following work on the proposed Tolman Creek'
Road L. I .D. : °-
a. completed topo mapping
b. completed estimation at construction costs for street
improvements and for a traffic signal .
C. computed estimated costs per lot for improvements
d. prepared map of the assessment district boundaries
e. prepared map at signal assessment boundaries
f. computed area of each lot within the signal boundaries
g. prepared report on findings
10. Reviewed plans and prepared report for the Tolman Creek
Plaza.
11 . Entered and/or updated the following:
a. traffic count locations
b. . City street map
C. City storm drain map
d. City water and sewer utility index
12 . Updated .and distributed Ashland street name list.
Public Works Monthly Report
June, 1991
Page 2
13.. Provided inspection for the following projects:
a. Ashland Meadows Sub.
b. Oak Creek Sub.
C. Park Estates. Ill
d. Clay Creek Estates, Ph.. II -
14. Performed the following traffic related functions:
a. acquired computer controlled traffic counters from
Bench, OR.
b. repaired counters and hoses
C. maintained 12 counters at various locations
d. compiled traffic data
15. Responded to 6 vision clearance complaints.
16. Performed the following work on the Bear Creek Trunk Sewer
project:
a. staked and computed grades for 24" sanitary sewer and
6" storm drain
b. checked elevation of pipe as laid
C. inspected work performed by contractor
17. Performed the following work on the proposed Peachey Rd.
sanitary sewer L. I .D.
a. completed topo survey
b. began mapping of project
18. Reviewed plans and specifications for 2 subdivisions.
WATER QUALITY DIVISION
MONTHLY REPORT
June, 1991
WATER
- Repaired five (5) leaks in City owned water mains.
- Repaired ten (10) leaks in customer service and/or meters.
- Repaired three (3) leaks in City' TID lines.
- Repaired one (1) leak in customer TID service.
- Repaired one (1) Lithia water leak.
- Repaired one (1) fire hydrant.
- Installed two (2) fire hydrant .extensions.
- Replaced one (1) fire hydrant hit by car.
- Replaced three (3) broken curb stops.
- Installed two (2) customer hand valves.
- Installed three (3) new 2" water services.
- Installed twelve (12) new 3/4" water 'services in subdivision.
- Made 6" water main tap and chlorinated water line.
Changed out fifteen (15) water meters.
Installed fourteen (14) new 3/4" meters with hand valves and
three (3) 2" water meters.
SEWER
- Installed three (3) 4" sewer laterals.
- Replaced one (1) 4" sewer lateral.
- Repaired seven (7) main line breaks and/or cracks.
- Responded to one (1) main line plug and 4 service calls.
- Rodder footage - 29,992
- T.V. footage - 2010.7
MISCELLANEOUS
- Responded to 78 utility locate calls. �-
- There was 121.06 million gallons of water treated at the water
treatment plant.
- There was 54.96 million gallons of water treated at the waste
water treatment plant.
- We used 70 yards of 3/4- 0 rock at various job sites.
.,
3
� I City of Ashland
¢ Fleet_ Maintenance
71 June 1991 Report e
0. 2 mechanics completed work on 76 work orders
1. for various types of city equipment and vehicles.The divisions and
departments involved are as follows:
_.._._._. ._ ... -- ---- —
IJ
,i 4. Administration : 1
15
�e Bwilding : 0
w
:1O
Cemetery: 6 ____.... _. _ .. ._-...._ _.....-----_..
20 Community Service Volunteer 0
Electric . 11
lini '
24'
--EnergYF.-- ---- ---- 1
25.. 'x''..q
26'• Engineering: 4
27 s�-nnr
2ei . Fire: 2 -
291
01 Police• 8
011
3z! P.W.#1 : 1 ,
331
41 Senior Van : 0 -
5
e
shop.. 1
37
38: Street: 18
39',
40' Warehouse: 1
41I
42: Water L<
I43
d4 Airport 0
45
46 MISC. 0
47
48 The _emergency Generators at City Hall and the Civic Center were fuele
49j= and manually tested weekly.
50F. t
1521 I and M certificates issued for the month:
53'
S4 Ashland School District:
—_ . ...._.-- ---- ----
55
_ Y
58 City of Ashland : 1
7
S.ity 11f Talent : 1 .
„L-1ty— _Ashland
Street Division
June 1991 Report
SWEEPER:
Swept 183 miles.
CteoT1"e
c d"'28-yards-of debris.--- - - - -- --
,,,,_Responded to 117 utility location requests.
Graded several streets and alleys.
--Patched 'pot holes and sunken-services.--- - -- - ------ - -- -- - -
Patched . major storm drain project on So. Mountain Ave. using
125. 52 tons of asphalt.
-Patched large area on Hargadine above Gesham using 50.60 tons of asphalt
Placed asphalt berm across the north end of Scenic Dr-. for drainage
control .
- Patched 2 storm drain :;-overs on Faith 'Ave: :
Patched large area on Van Ness at Oak St. .
SIGNS:
Continued Downtown sign project.
Installed 25 mph signs on lower Mountain Ave. and on E. Hersey at Oak .
2rristalled 4 hr: parking signs-"at-Tiargadine d-PibneL=Y-pAr { iig-1ots"'and
on Winburn Way.
Replaced 6 missing signs .
STORM DRAINS:
Flushed and/or rodded several storm drain systems.
—waned catch-'bzsiris. ---..
Began major storm drain project off the 8th. green at the golf
course. Project includes: 600 ft. of perf pipe, drain fabric and 1 1/2
in . round drain rock.
MISC. :
C-ontiriued painting: x; walks parking stalTs--curb:-""etc—'"- -Q'
-
Leveledoff pistol range for the Police Dept. .
4 ;Hauled 75 yards of granite to the golf course for the Electric Dept. .
-"`S'tr=aightened -up storage yard on
Sent entire crew to CPR class.
Cut weeds at Garfield and E. Main Sts. ,
-" Fre7ped'-inshop when --heeded.—
Held monthly safety meeting .
�`{`oeasg4yQ- �IEmorttn � um'
' .�REGOl� •. .
" August 8, 1991
D. The Mayor and 'City Council
W ram Hall , Director of Public Works
ro -
�Z��t•E Public Works Monthly Report for the Month of
p� ] July, 1991
The following is a condensed report of the activities of the
Public Works Department for the month of. July, 1991:
ENGINE2RING:
1 . Issued 8 street excavation Permits.
2. Issued 5 miscellaneous construction permits.
3. Revised former road oiling Permits.
4. Issued 5 dust suppressant permits:
5: Responded to 8 vision clearance complaints.
6 . Performed the following work on the 1991 Street Improvement
Project :
a . issued final notice of construction
b. completed final revisions to the Lori Lane plans
C. prepared specifications and contract documents
7. Performed the following work on the Bear Creek Trunkline/Ann
Street Storm Drain:
a. computed quantities for progress payment no'" 1
b. staked and computed grades for the final section of
Pipe construction
C- inspected work performed by contractor
8. Performed the following work on the Ashland Creek Duck Pond
Construction:
a. set stakes and computed grades for pipeline intake and
outlets
b. computed quantities for progress Payment '
c. inspected work performed by contractors .
9 . Performed the following work on the Proposed Tolman Creek
Road L. I .D. :
a. computed proposed assessment costs for the installation
of a traffic signal
b. computed assessment areas
C . prepared map of proposed assessment boundaries
d. Prepared report for Council Presentation
10. Prepared 5 address assignments or changes.
11 . Reviewed improvement plans for 2 subdivisions.
12. Maintained traffic counters at several street locations.
Public Works Monthly Report
For July, 1991
Page 2
13. Entered the following information into the computer for
mapping:
a.. traffic count locations for the past 10 years
b. completed section corner an nd D.L.C. corner -mapping
C. revisions to storm drain and city street map
14. Provided inspection for the following projects:
a: Ashland Meadows Sub
b. Oak Creek Sub
C. Park Estates III
d. Clay Creek Estates, Ph. II
e . Pincecrest Terrace sewer extension
15. Met•with County personnel and contractors concerning the
repair of Clay Street .
16 . ' F�erformed the following traffic related functions:
a. - rebuilt 5 traffic counters
b. maintained traffic counters at various locations
C. conducted spot speed and turning. movement studies at
several locations
17. Layed out location of paving on So. Pioneer.
18. Performed the following work on the Peachey Rd./Paradise
Lane sanitary sewer:
a. completed topo survey
b. completed control survey
C. ' began computer mapping of area
19. Performed the following work on the 1991 Storm Drain .
Project:
a. researched storm drain flows in the Clinton/Hersey
Street area
b. conducted topo survey of the Mountain Ave./Iowa Street
area for storm drain construction.
20. Acquired subdivision agreements for Greensprings Sub. Ext.
III .
21 . Prepared agreements and computed service costs of Oak Street
Sub.
h:\eng\91—jul . io
WATER QUALITY DIVISION
JULY, 1991
Water:
- Repaired 5 leaks in City owned water mains.
- Repaired 9 leaks in customer service and or meter.
- Repaired 1 TID leak.
- Repaired 1 Lithia leak and Lithia pump after power failures.
- Changed out 25 water meters.
- Installed 8 meter risers on low services.
—Installed 23 new water meters with hand valves.
- Installed 3 customer hand valves.
- Repaired 2 fire hydrants
Installed one 24" hydrant extension.
- Chang ed over 3 water service for pre-paving.
- Inst'nlled 23 3/4" water services and one ill.- Replaced broken meter box in Siskiyou bike path.
- Moved meter and service back at 80 Baum.
- Installed 3 sets of meter boxes on existing 2" water services.
- Repaired drinking fountain at Oak and B Sts.
- Replaced fountain and service and sidewalk at 2nd and B Sts.
- Chlorinated and put into service new water main at Park
Estates.
Sewer:
- Installed 3 new 4" sewer laterals.
- Repaired 6 sewers and redid ditch in no-cut street.
- Rodded 32,507 feet of City sewer mains.
- T.V. filmed 2,000 feet of City sewer mains.
Miscellaneous:
- There were 87 requests for utility locates.
- There was 160.88 million gallons of water treated at the Water
- Treatment Plant and 56.86 gallons of water treated at the Waste
Water Treatment Plant.
Hauled 40 yards of rock to various job sites.
,
,of Ashland
July 1991 Report
—^ 6WE-E-PER-: —
Inr Swept 359 miles.
Collected 76 yards of debris.
Responded to 80 utility location requests.
-,,,., nr�dcd--.co.ver.al�streetc-and-al-layc _—
Patched pot holes and sunken services.
°-tched -large.-areas of . Morton-St_-between-Iowa-and--Pennsyl van ia.- --- -
Hargadine and Beach Sts . .
Began marking streets for pre-patching .
l SIGNS:
Continued downtown sign project.
Installed a "NO PARKING" sign on the-gate-to-Cal-le Guanajuato.-- -
Replaced street sign at Palmer and Woodland .
Installed 2 "NO PARKING IN ALLEY" signs in the ,Henry St. alley.
;-
STORM DRAINS. ----- --- ----
'x' Flushed and/or rodded ' several storm drain 'systems.
_"^mpleted major storm -drain -projee-t--at-the-golf-course. (See-last-- -
months report for details) .
catch basins for several days due to heavy rains.
Mistletoe
L,C,,Ieaned
-strut_tu red-d Ka i n age--da-t-c-h-on- -Rd—gy--G�..oma;ng--
Installed 2 new catch basins on Hellview Ave. for proper maint. .
Replaced 120 ft. of 12 in. failing concrete storm drain with 12 in .
C. . at the upper duck- pond --turn-around—Installed-l-new...catch -
basin and 1 now manhole.
MT _
S Set out cones and delineators for A.P D. for the Parade.Picked them
all _up the next day and returned them to..Cintel in Medford. Also
.. .r ..::.t .
spar-ed--the-Sweeper-for-the-Sweeper -.--. ........ ....
Picked up an old driveway drain from upper Nutley.
Removed a tree limb from Laurel below 'Van Ness.
---° , '' �d-up--severa3- wood-Stoves-for the-Energy-Bept. . — ----.._--
Continued painting .
Hauled off sweeper pile.
it- weeds -and filled in ditch-on -Orange at-L-aurel:---- -- --Had sweeper demo.
Had demo from C.O.S. on ".NEW " type of patching . This consisted
--using a mixture-of--chips-and-tack-coat—Not-very-impressive.- -- -
Sent entire crew to first aid training . Also sent them to
deferred compensation meeting .
Repaired ' ditch on Clover Ln . . -- - - - - - - - -
Helped in shop when needed .
Held monthly safety meeti rig .
-------- ----
City . of Ashland
Fleet Maintenance
July 1991 Report
5,
' mechanics_completed- work..,on .___ 85
for various types of city equipment and vehicles.The divisions and
departments involved are as follows:
- ... .- .._ ...... . _..... -
� •:r Administration : 1 - -----
x Building:
Cemetery: 6
_a
ommunit-y Service Volunteer U - "
r '
Electric:
Energy: 1
`.Engineering : 1
Eire:
Police: 18
F W.#1 : U
-- -- -- --
j n5
Y A 'P
G�nior Van :
Shop:
N Street:
18
Warehouse:
Water: 19
-- - ----- -----
�jf€ : , -Airport
� E t...
m,. 1MI SC.
:
The emergency generators at City Hall and the Civic Center were fueled
and. manually-tested. weekl_y..__-
iL-I- and M certificates issued for the .month:
City of Ashland
STATE OF OREGON Return To:
APPLICATION OREGON LIQUOR CONTROL COMMISSION XX•L`"'����//��
GENERAL INFORMATION
A non-refundable processing fee is assessed when you submit this completed form to the Commission(except for Druggist and Health Care Facility
Licenses).The filing of this application does not commit the Commission to the granting of the license for which you are applying nor does it permit you
to operate the business named below.
(THIS SPACE IS FOR OLCC OFFICE USE) (THIS SPACE IS FOR CITY OR COUNTY USE) -
j Application is being made for: - NOTICE TO CITIES AND COUNTIES:Do not consider this applica-
'5f,DISPENSER, CLASS A ❑ Add Partner tion unless it has been stamped and signed at the left by an OLCC
❑ DISPENSER, CLASS B ❑ Additional Privilege representative. _ -
❑ DISPENSER, CLASS C El Change Location THE CITY COUNCIL, COUNTY COMMISSION, OR COUNTY
❑ PACKAGE STORE ❑ Change Ownership
,RESTAURANT ❑ Change of Privilege COURTOF
❑ RETAIL MALT BEVERAGE Greater Privilege (Name of City or County)
_ ❑ SEASONAL DISPENSER ❑ Lesser Privil a RECOMMENDS THAT THIS LICENSE BE: GRANTED
❑ WHOLESALE MALT New O,utle(Cp�O
BEVERAGE & WINE ❑ � ^1
❑ WINERY DENIED
DATE
OTHER: 2a AUG U 61991
BY
p� x738 (Signature)
CAUTION: TITLE
CAUTION: If your operation of this business depends on your receiving a liquor license,OLCC cautions you not to purchase,remodel,or
start construction until your license is granted.
1. Name of Corporation, Partnership, or Individual Applicants:
/
3) 4)
4)
5) 6)
(EACH PERSON//,,LI�STED ABOVE MUST FILE AN INDAMONAI HISTORY AND A FIft N STATEMENT)
2. Present Trade Nanfilt K6/ c�AAA.US.CE �ffi7DVr.e.sApT
3. New Trade Name Yearfiled /�86
�, / with Co"nition commissloner
4. Premises address /An L/Tf>//� IV.Ac1 /�. L9riJ0 v/+tlC (bit J a
(Numem,Street,Rurel Route) ) (City) - (County) (State) (LP)
5. Business mailing address /kin /U.AY . /44AZ> OQ
(RO-Box.Number.Street.Ru a me) (Gay) (State) (Lp)
6. Was premises previously licensed by OLCC? Yes No— Year /990
7. If yes,to wham: Type of license: 4
6. Will you havea manager: Yes— No Name
(Manager must fill out IMividual History)
9. Will anyone else not signing this application share in the ownership or receive a percentage of profits or bonus from the
business? Yes_ No
10. What is the local governing body where your premises is located?
(Name of City or County)
11. OLCC representative making investigation may contact: //k P/.&.Ply
(Nacre)
//.30 PFzFNB�7 Ra C %' oR ffo/?c ��-1j9/ mud: �1�9- 993
(Address) (Tel.No.—home.Dusinna,nreraagsl
CAUTION: The Administrator of the Oregon Liquor Control Commission must be notified if you are contacted by anybody offering to
influence the Commission on your behalf.
DATE P/?
Applicant(s) Signature 1)
(In case of corporation,duly
authorized officer thereof) 2)
3)
4)
S)
Original—
t ooe..t 6)
Fomr Ue 5- (aW) '
August 19, 1991
Mayor and Council
Vic Lively, Chief of Police
Liquor License Application
Application has been received from MITSUE HACKETT AND EMIKO
PIERCE, dba\GENKAI JAPANESE RESTAURANT for a LIQUOR license, for
a RESTAURANT located at 180 LITHIA WAY.
A background investigation has been completed on the applicants
and approval of this application is recommended.
VIA tld
Memorandum
August 22 , 1991
pREGO
Ell: Brian Almquist, City Administrator
~ Steven Hall, Public Works Director
uDIeCL Public Hearing -- Vacation of an alley off Alta Avenue
ACTION REQUESTED
City Council conduct public hearing on vacation of an unnamed alley
between Winer and West Streets located west of Alta Avenue; and adopt
ordinance including easement for utilities.
Staff is including two ordinances for Council consideration. One
includes a 20 foot wide public utility easement and the second does
not include a public utility easement.
BACKGROUND
The City has received a petition and request from Mr. Jonathan Lange
to vacate the portion of dedicated right-of-way for an alley adjacent
to his property.
City Council set a public hearing date for September 3, 1991 at their
regular meeting of July 16, 1991. Notice for the hearing has been
made in accordance with the Oregon Revised Statutes Section 271.
Upon review of the proposal, one request is made by City staff. I
request that an easement for the full width of the existing alley be
maintained for City utilities. A water line exists that serves
portions of Alta Avenue .and West Street. The exact location of the
water main in relation to the easement is unknown at this point in
time.
At the time the City Council set the public hearing, Planning
Commissioner Brent Thompson requested that the Council maintain an
easement for future pathways as was included in the recent vacation of
a portion of upper Hillview Drive.
The 200 foot section of alley currently dead ends as South Street and
the alley south of the proposed vacation have been vacated. I spoke
with John Fregonese and he agreed that there is no need to maintain a
pathway easement that essentially goes nowhere.
It is normally assumed that public right-of-way dedications were made
from the adjacent property to the City and no cost is assigned when a
vacation is approved. If the vacation is approved by City Council,
the alley will be split between the three adjacent lots, 1700, 1801
and 1900. The split will be on the centerline of the alley.
Alley Vacation - Page Two
The assessed value of land based on County Assessor values for
adjacent tax lots is:
------------------------------------
Tax Lot Value _ Size Cost/
Sq.Ft.
------------------------------------
1801 $46,200 70x130 $5.07
1700 $69, 620 100X200 $3 .46
Average $4 .27
------------------------------------
Alley $17, 080 20x200 $4 .27
--------------- -------------------
cc: Mr. Jonathan Lange, Applicant
Brent Thompson, Planning Commission
Jim Olson, Assistant City Engineer
John Fregonese, Planning Director
Pam Barlow, Administrative Assistant
encl: Ordinance with easement
Ordinance without easement
Olson memo
Map
Petition
Brown letter
ORDINANCE NO.
AN ORDINANCE VACATING AN ALLEY LOCATED BETWEEN. WIMER STREET AND
WEST STREET FROM ALTA AVENUE 200 FEET WESTERLY INCLUDING AN
EASEMENT IN FAVOR OF THE CITY OF ASHLAND.
WHEREAS, Notice of the Public Hearing on the proposed vacation of an
alley described in Exhibit "A" has been given in accord with the
provisions of Chapter 271 of the Oregon Revised Statutes.-
NOW, THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS
FOLLOWS:
SECTION 1. It is determined that the public interest will be best
served by the vacation of an alley described in Exhibit "A" located in
the City of Ashland, Jackson County, Oregon, more particularly
described as follows:
See attached Exhibit "A" .
The City of Ashland reserves an easement 20 feet wide for the
full length of the vacated alley described in Exhibit "A" for
utilities. Said easement is to be perpetual in nature.
SECTION 2. For the foregoing reasons the street located on the land
described above is hereby vacated.
The foregoing ordinance was first read on the 3rd day of
September, 1991 and duly PASSED and ADOPTED this 17th day of
September, 1991.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of September, 1991.
Catherine M. Golden
Mayor
e
ORDINANCE NO.
AN ORDINANCE VACATING AN ALLEY LOCATED BETWEEN WIMER STREET AND
WEST STREET FROM ALTA AVENUE 200 FEET WESTERLY.
WHEREAS, Notice of the Public Hearing on the proposed vacation of an
alley described in Exhibit "A'l has been given in accord with the
provisions of Chapter 271 of the Oregon Revised Statutes.
NOW, THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS
FOLLOWS:
SECTION 1 ,It is determined that the public interest will be best
served by the,vacation of an alley described in Exhibit "A" located in
the City of Ashland, Jackson County, Oregon, more particularly
described as follows:
\ ,l
See attached E:2hibit "A".
SECTION 2 . For the foregoing reasons the street located on the land
described above is hereby vacated.
The foregoing ordinance was ' rst READ on the 3rd day of
September, 1991 and duly PASSED d ADOPTED this 17th' day of
1 ..
September, 1991. i
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of September, 1991.
Catherine M. Golden
Mayor
OsZ�.
A L L E Y V A 'C. A T I O N D E S C R I P T 1 0 N
All that portion of an Alley 20 feet in width, when measured
normal to the sidelines of said alley, being situated between Lots
21 and 22 of the .Woolens Addition to the City of Ashland, as now
recorded, with the Westerly terminus being the Easterly right of .
way line of South Street as shown on the plat of said Addition and
as vacated by City of Ashland Ordinance No: 275 and recorded. in
Volume 223, Page 404 of the Deed Records of Jackson County, Oregon
and the Easterly terminus being 5.00 feet Westerly of and .
contiguous to, when measured normal therefrom, the Westerly right
of way line of an alley, which bears in a North-South direction ,
and is currently named Alta Avenue, as shown on said Woolens
Addition to the City of Ashland, as now recorded.
See Exhibit t`'g�I attached hereto and by this reference
incorporated herein and thereby made a part hereof.
City of Ashland June 14, 1991
ref: altaave.vac
REGISTERED
PROFESSIONAL
LAND SURVEY R
O GON
JULY a. 1966
BVERETT L SWAIN -
759
p
June 12, 1991
Brian Almquist, Steve Hall, John Fregonese, Al
Williams, Vic Lively, Keith Woodley, Dennis, Barnts,
Jerry Glossop, John McLaughlin
'- James H. Olson, Assistant City Engineer
rum: -
�C1TIItEtt� Proposed Vacation of an Alley Off Alta Avenue
p� Alpetition has recently been presented by Jonathan I. Lange,
requesting a vacation of the public alley located westerly off
Alta Avenue between Wimer and West Streets. The 20-foot wide
right of way, dedicated as part of the Woolen's addition,. has
never been opened.
Would you please review this request to be certain that the
vacation would not affect your responsibilities.
PETITION SUMMARY
The petition was received bearing 13 signatures representing 10
lots. As required by ORS Section 271.080, 100% of those lot
owners abutting the alley to be vacated have signed the petition.
The "affected area" defined as that area being 200 feet from each
sideline and 400 feet beyond the end of the proposed vacation,
contains 382.040 square feet. The area represented on the
petition totals 271,336 square .feet or 71% of the total area
which is over the 2/3 majority required by state statute. All
other petition requirements have been met, including the filing .
of a $250. 00 fee.
JHO:rm\altaave.vac
Attachments: Petition
Map
a
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Date filed: Zz/,q/
PETITION
We the undersigned property owners residing on or near -14. vnDS.
nl4ey �o�h+.. 3 19 fF\+ g 321 A 1+-, do hereby petition the City
Council to initiate proceedings to vacate the above mentioned public
' right-of-way�,y, being further described as follows: to- alley vvwS 4.kan'- 'Xj
en 1v�n, e..4:.-¢. 1e.:.�y'{-L. oG -t-1X Io+S 1501 a�cl ( 00 (eA--
CL'& W"V;) LA. 1c +k."( WOOD o+�'e.-W%e o.bo-YT, TCQ- 0-11C.( dice
bogAQ CS 4. Pam 1 OF -TkC na w iy C \QRG) Credtvd let- CLi-- --Fhe_
4-" to+ 1cko0.
�P73/9�f
JUM 91
RECEIVED °
. r D@i MEt Div.
We do further warrant that the signatures below represent 1001
of the properties abutting the proposed vacation, and at least 66 2/3% of
the affected area which lies within 200 feet on either side and 400 feet from
�Yt,he ends of the public right-o£-way proposed for vacation.
13•\XQu .� 300 �e m2 . 7 2So tl
NAME ADDRESS TAX LOT NO. -
- �1• _£- tT /�S O�
Vf
79300
Co so
IZ Wi"Cv- St o7CO�
State o£ Oregon ) ...
I, JOpj Ta.,4 L GC ,.being one. of the principal pro-
ponents of the proposed vacation do hereby subscribe and swear that the above
signatures were taken-.in my presence and are the signatures of the persons
owning property abutting or within the area af ' cted by the p posed vacation.
is _
S gnature
J' Cary Public _
/!dy Commission expires
Al 1?131q�S
EnB�n��ing p'r. \a
ti
7-zr �-�- `� -6s - ---... - ---------- -
----------. .
-................
a
Brent Thompson
P.O. Box 201
Ashland, Oregon 97820
August 29 , 1991
Ashland City Council
City Hall
East Main
Ashland, Or 97520
Re: Vacation of the Alley off Alta
and alley vacations in- general
To the Council ,
The request to vacate the alley of Alta like any request
to vacate any public right of way is based on the assumptions
that the right of way is not needed now and that it will never.
be needed in the future. The assumption is made that. the neighbor-
hood will remain static and that the people in the neighborhood
will always believe as they currently do now. I do not believe
that any of these assumptions should be allowed to override the
City Council ' s job of making decisions with the distant future in
mind as far as providing for every eventuality that they can. It
would never,when keeping that responsibility in mind, be 'a good
idea to eliminate options for the City or the people who live in it.
But vacating an alley to all forms of traffic including foot traffic
does just that .
Right now it appears as if the alley goes nowhere. However,
it does allow the current owner of parcel 1900 to get to Alta St .
without having to go out to Wimer. Parcel 1900 is new. It may be
that the owner of that parcel becomes friends or their children
become friends with people on Alta St or Scenic St . If that is the
casein. perpetuity we are forcing these people to visit each other
by way of Wimer, a route that is sure to generate vehicle trips more
than a path right of way would, if that were allowed to remain open
where the alley is now. When Lot 1700 is divided, which it almost
surely will be ,the option of the Planning Department and the Planning
Commission to extend the path will be eliminated. If the path is
extended, then the large lot which seems , to be Lot 26 has access down
to Alta St . There would be another opportunity to eliminate some
vehicle trips . When Lot 26 ( Is it Parcel 2600? ) is developed it would
then be possible to put a trail over to West St . If this were all
thought out well , Parcels 2100 , 2000, 2001 , 2002 , and even 2201
could all walk to Scenic St without having to walk on Wimer St .
They might all also be able to walk to Grandview St . without
having to go on any streets . The possibilites are limited only
by our imaginations, but the main point is clear . What looks as
if it goes nowhereymight in each case only lack a few pieces to
achieve goals in Chapter X of the Comprehensive Plan.
Closing off this alley to all forms of traffic including pedestrian
would be contrary to Policies 6)c, 6)e, 6) i on page X-26 . It
would be contrary to 9)a also on the next page . In every planning
action we consider. we have to think in terms of generating pedest-
rian trips and eliminating vehicle trips . Chapter X .of the Compre-
hensive Plan pushes us towards this over and over. We need to apply
the Plan to this undeveloped neighborhood in every planning action
we see. Thank you.
Sincerely,
TABLE OF CONTENTS
Staff Report 2/12/91 1
Notice Map 7
Annexation Criteria 8
Minutes 7/11/91 - "- 9
Memo from Steve Hall 10/30/90 11
Letter to Steve Meister 11/1/90 12
Request from Warren 4/11/91 13
Application 5/24/91 14
Legal Descriptions 15
Topographic Map 18
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
February 12, 1991
PLANNING ACTION: 91-089
APPLICANT: Randy Warren
LOCATION: Crowson Rd, 600' west of the intersection of Crowson Rd and Hwy 66.
ZONE DESIGNATION: RR-5; Jackson County.Zoning
COMPREHENSIVE PLAN DESIGNATION: Single Family Residential
ORDINANCE REFERENCE: Annexations 18.108.190
REQUEST: Annexation and Zone Change for a 1/4 acre vacant parcel.
I. Relevant Facts
1) Background - History of Application:
An application was filed on January 14, 1991 by Steve Meister requesting
annexation of this parcel. The application, however, was withdrawn prior to
the public hearing in February.
The abutting 2.7 acre parcel to the south recently received annexation
approval (PA90-195).
There are no planning actions of record for this site.
2) Detailed Description of the Site and Proposal:
This application involves a vacant, gently sloping parcel, approximately
12,410 square feet (1/4 acre) in size. The parcel is surrounded by the City
on three sides and has 120' of street frontage along Crowson Road.
The proposal involves a request for Annexation, and Zone Change from
Jackson County zoning RR-5 to City of Ashland zoning R-1-10-P.
This is the last remaining county lot located on the west side of Crowson
Road, north of Interstate 5. Under the proposed zoning of R-1-10, this
parcel will only be large enough to construct a single residence.
II. Project Impact
This application could be viewed as merely some house-keeping of the City Limit
boundary brought about by an oversight by Staff. The parcel's existence went
unnoticed due to its location at the far edge of the tax assessor's map. It should
have been included with the recent Annexation, and subsequent 9-lot subdivision,
request involving the abutting property to the southeast. The City Council would
have likely found its inclusion with that application appropriate and supported
under section 18.108.065 (D) which states:
When an annexation is initiated by a private individual, the Staff Advisor
may include other parcels of property in the proposed annexation to make
a boundary extension more logical and to avoid parcels of land which are
not incorporated but are partially are wholly surrounded by the City of
Ashland. The Staff Advisor, in his/her report to the Commission and
Council, shall justify the inclusion of any parcels other than the parcel for
which the petition is filed. The purpose of this section is to permit the
Planning Commission and Council to make annexations extending the
City's boundaries more logical and orderly.
The section above, however, is not a criterion for approval for Annexation and
can not be the sole basis for approving this request. This is a new application,
one which must comply with all five (5) criteria as outlined in section 18.108.065
(C)•
III. Procedural - Required Burden of Proof
Although inclusion of this parcel may seem logical and should have been included
as part of the previous annexation request, it represents a new application and is
subject to compliance with the burden of proof listed below. Staff makes the
following findings:
A. That the land is within the City's Urban Growth Boundary.
As shown on the City s Comprehensive Plan and Zoning map, the site is within
the City's Urban Growth Boundary.
B. That the proposed zoning and project are in conformance with the City's
Comprehensive Plan.
The Comprehensive Plan Map designation for this parcel is Single Family
Residential. The applicant has requested a city zoning designation of R-1-10P,
identical to that of Oak Knoll and Barrington Place subdivisions.
C. That the land is contiguous with the present City Limits.
The current City Limits runs along the south, west and north property lines of the
proposal site, therefore making the parcel contiguous with the present City
Limits.
PA91-089 Ashland Planning Department — Staff Report
Randy Warren February 12, 1991
Page 2
D. That public services, including but not limited to,adequate sewer, water,
and electric utility capacity, access to fully improved public streets, and storm
drainage; are available or can reasonably be made available to the site within 3
years time, and that the applicant or the City have the financial resources to
extend City services within that time frame.
Sewer: Sewer service is available from Oak Knoll Meadows subdivision
and potentially from the newly proposed subdivision to the south:The
applicant will need to obtain a public utility easement across private
property to hook into the sewer main located in Oak Knoll Meadows.
Also, an easement will be needed to extend sewer from Oak Knoll
Meadows across the golf course to the development. The problem with this
plan is that the streets within Oak Knoll Meadows are under a no cut
moratorium for five years. In order to obtain sewer service, the applicant
would have to obtain approval from the Council to cut the street.
Staff recommends that the applicant coordinate sewer service with the
proposed development of the adjacent property. Since the street proposed
to serve the new development has yet to be constructed, the two property
owners could work together to insure sewer service to all parcels.
Water: City water lines will have to be extended down Crowson Road to
serve the lot.
Electric: Electricity is available from Crowson Road and will be extended
to the proposal site. If the existing power pole and anchors need to be
relocated, it will be done by the property owner.
Public Streets: The property has frontage on Crowson Road. Crowson
Road is a 30' wide, county maintained road which has recently been re-
surfaced with asphalt. The County plans to stripe Crowson Road with two,
11' wide travel lanes and two, 4' wide paved shoulders.
Storm Drainage: All run-off associated with future improvements on the
site can be accommodated by the existing drainage ditch located along
Crowson Road. An on-site retention system can be developed if necessary.
E: That a public need for additional land, as defined in the City's
Comprehensive Plan, can be demonstrated.
The Comprehensive Plan sets forth a goal and three policies which address
"public need" as expressed in the above criterion.
Goal: It is the City of Ashland's goal to maintain a compact urban form
and to include an adequate supply of vacant land in the City so as not to
PA91-089 Ashland Planning Department - Staff Report
Randy Warren February 12, 1991
Page 3
hinder natural market forces within the City, and to insure an orderly and
sequential development of land within the City Limits.
Policy VII-1 The City shall zone and designate within the Plan Map
sufficient quantity of lands for commercial and industrial needs of its
residents and a portion of rural residents consistent with the population
projection for the urban area
Staff believes this policy refers to annexation and zoning of commercial
and industrial land and is not applicable to this application.
Policy XII-1 The City shall strive to maintain at least a 5-year supply of land for
any particular need in the City Limits. The 5-year supply shall be determined by
the rate of consumption necessitated in the projections made in this
Comprehensive Plan.
This policy requires the City to-maintain at least a 5-year supply of land for single
family housing needs. Therefore, based on figures derived from the
Comprehensive Plan, there should be at least 97 acres of single family zoned land
available at any time.
The current Vacant Lands Inventory map shows that there is approximately 379
acres of suitable, available, single family zoned land within the City limits, well
above the 5-year supply. Oregon Administrative Rules (OAR) defines "suitable
and available" land as meaning:
..."residentially designated vacant and redevelopable land within an urban
growth boundary that is not constrained by natural hazards, or subject to
natural resource protection measures, and for which public facilities are
planned or to which public facilities can be made available."
Further, OAR defines "redevelopable land" as:
..'land zoned for residential use on which development has already
occurred but on which, due to present or expected market forces, there
exists the strong likelihood that existing development will be converted to
more intensive residential use during the planning period."
Staff finds that there is at least a five-year supply of single family zoned land
within the City Limits.
Policy XII-2 The City shall incorporate vacant land only after a showing that
land of similar qualities does not already exist in the City Limits, or if annexation
is necessary to alleviate a probable public health hazard.
PA91-089 Ashland Planning Department — Staff Report
Randy Warren February 12, 1991
Page 4
In a letter from Steve Hall, Public Works Director, to Brian Almquist, City
Administrator; dated October 30, 1990, Mr Hall States: "If Mr. Meister is willing,
to construct the private facilities to connect to city sanitary.sewers, it is in the
overall interest of the City Council to approve the request as it is one less "on-
site" sewage system to deal with in the future."
The applicant's findings state that the County does not believe the property would
be suitable for a septic system because of its size and layout. There-are no
statements in the record from Jackson County commenting on the potential on-
site use of a septic system.
IV. Conclusions and Recommendations
Staff believes it is difficult for the applicant to meet the burden of proof. The
latest Vacant Lands Inventory estimates that there exists approximately 379 acres
of suitable, available single family residential land within the City Limits. This is
far in excess of the 97 acres which the City should maintain as a five-year
inventory.
Approval of the Annexation will allow for the incorporation of a small parcel of
land which is surrounding by the City. Its inclusion within the City Limits will
allow for an orderly transition between City and County zoned property along
Crowson Road. .
Should the Planning Commission choose to recommend approval of this
application, we would request that the following conditions be attached:
1) That all proposals of the applicant be conditions of approval unless
otherwise modified here.
2) That the property owner sign in favor of paying a fair share of future water
and sewer line extensions in Crowson Road.
3) That City sewer and water service be extended and available to the property
prior to issuance a building permit.
4) That the property owner(s) agree to pay assigned share of future street
improvements to Crowson Road, including curb and gutter, closed storm drains,
sidewalk, and a sanitary sewer line for the full frontage of the property.
5) That the owner agree to pay assigned share for the extension of the water
main for the entire parcel frontage, northeast along Crowson Road.
PA91-089 Ashland Planning Department — Staff Report
Randy Warren February 12, 1991
Page 5
�i
6) That if Planning Action #91-022 is appealed to the Oregon State Land Use
Board of Appeals (LUBA), that the City of Ashland will not participate in the
defense of such appeal.
PA91-089 Ashland Planning Department — Staff Report
Randy Warren February 12, 1991
Page 6
/n
Notice is hereby given that a P%,dLIC HEARING specify which ordinance c .rion the objection is based on also precludes your
right of appeal to LUBA On that criterion.on the following request with respect to the
ASHLAND LAND USE ORDINANCE will be held A ropy of the application, all documents and evidence relied upon by the
applicant and applicable criteria are available for inspection at no cost and will
before the ASHLAND PLANNING COMMISSION be provided at reasonable cost,if requested. A copy of the staff report will be
on the9TH DAY OF JULY, 1991AT 7:00 P.M. at available for inspection seven days prior to the hearing and will be provided at
reasonable cost, if=quested: All materials arc available at the Ashland
the ASHLAND CIVIC CENTER, 1175 East Main Planning Department,City Hall,20 Fast Main,Ashland,OR 97510.
Street, Ashland, Oregon. During the Public Hearing,the Chair shall allow testimony from the applicant
and those in attendance concerning this request.The Chair shall have the right
The ordinance criteria applicable to this application are attached to this notice. to limit the length of testimony and require that comments be restricted to the
Oregon lawstatesthat failure to raise as objection concerning this application, applicable criteria.
either in person orbyletter,orfailute to provide sufficient specificity to afford
the decision maker"opportunityto respond to the issue,precludes yourright If you have anyquestions orcomments concerning this request,please feel free
of appeal to the Land Use Board of Appeals(LUBA)on that issue. Failure to to contact Susan Yates at the Ashland Planning Department,City Hall,at AIM
5M5.
Hlghway 66
N Go/r I
cwrsa
�-Farley Road
oat x au I
Meadows
Saga""'O" Urban Growth
I Boundary
°oa
Ash/and P /
T
PROPERTY
n
/
/
PLANNING ACTION 91-089 is a request for an annexation for the 0.15 acre parcel
adjacent to the Oak Knoll Golf Course on Crowson Road, approximately 600 feet west
of the intersection of Crowson Road and Highway 66. Comprehensive Plan
Designation: Single Family Residential; Zoning: RR-5 (Jackson County); Assessor's
Map #: 1313; Tax Lot: 2400.
APPLICANT: Randy Warren
18. 108. 190 Annexation.
1) The following Findings shall be required for approval of an
annexation, to the City:
A. That the land is within the City's Urban Growth-:
Boundary.
B. That the proposed zoning and project are in con-
formance with the City's Comprehensive Plan.
C. That the land is currently contiguous with the
present City Limits.
D. That public services are available or can be made
available to the site.
E. That a public need for additional land, as defined
in the City's Comprehensive Plan, can be demonstrated.
�1 t
Q
meet fire department requirements. More information is needed that would help the
Commission come to agreement on whether the open space meets the criteria for
bonus density. Hibbert amended his motion to continue the public hearing until
August 13, 1991. Powell seconded the amendment and the motion carried .
unanimously.
TYPE 111 PUBLIC HEARINGS
PLANNING ACTION 91-089
REQUEST FOR AN ANNEXATION FOR THE 0.15 ACRE PARCEL ADJACENT TO
THE OAK KNOLL GOLF COURSE ON CROWSON ROAD, APPROXIMATELY 600
FEET WEST OF THE INTERSECTION OF CROWSON ROAD AND HIGHWAY 66.
APPLICANT: RANDY WARREN
Site visits were made by all.
STAFF REPORT
An application was submitted in January but was withdrawn before the hearing stage.
The property to the southwest was recently approved for annexation for a nine lot
subdivision. This is the last remaining county parcel on the west side of Crowson
Road between 1-5 and Highway 66. The new survey shows it is an 8,000 square foot
parcel. There was an oversight on the part of Staff and this parcel should have been
included with the last request for annexation. The application meets the majority of
criteria but fails the public needs test of the Comp Plan. Steve Hall recommended
approval along with Staff with the attached six Conditions. Change Condition 6 to read
°PA914089".
PUBLIC HEARING
JIM GREEN, 505 Guthrie Street, representing the applicant, stated that this property is
completely surrounded on three sides by City property with Crowson on the fourth
side. The property is not large enough for a County septic system. All relevant City
departments have given Warren approval for this annexation. This will not remain a
vacant lot. It has been pre-sold as a custom home.
The applicant has discussed with the City Engineering Dept. about getting a I sewer
easement across a corner of the golf course, according to McLaughlin. They cannot
hook into sewer or water without annexation.
LEO ZUPAN, 1680 Homes Avenue, representing James and Annamae Smith on
Crowson Road stated the Smith's are concerned about a 31/2 foot property dispute.
Harris explained that this was a boundary line dispute between the two property
owners and not within the Commission's purview.
ASHLAND PLANNING COMMISSION 6
REGULAR MEETING
MINUTES
JULY 11,1991 _ -
GREEN said it would be Warren's intention to use his surveyed property line for the
purposes of setbacks for the dwelling he proposed to build.
COMMISSIONERS DISCUSSION AND MOTION
Fregonese explained that findings could be written for approval but it would probably
not stand up on appeal. Harris favored the annexation even with the risk of*peal to
LUBA. Because it is completely surrounded by City property, it would make it almost
unusable in the County. This parcel should serve as an income producing piece for
the City.
Powell moved to recommend approval of PA91-089 to the City Council with the
attached six Conditions. Hibbert seconded the motion and it was carried with Benson
and Powell voting "no".
TYPE II PUBLIC HEARINGS x
PLANNING ACTION 91-096
REQUEST FOR A CONDITIONAL USE PERMIT, SITE REVIEW FOR THE
CONSTRUCTION OF A FOUR-UNIT MOTEL/RETAIL COMPLEX LOCATED AT 171
OAK STREET. APPLICATION ALSO INVOLVES A VARIANCE TO ALLOW FOR AN
EXISTING DRIVEWAY OF LESS THAN 20 FEET TO ACCESS THE PARKING
AREA.
APPLICANT: HIBBERT, SWISHER, AND WALKER
Site visits were made by all.
STAFF REPORT
The site is a long, narrow lot with an existing structure that is presently approved for
office use. The applicants are proposing modifying the existing structure, placing an
addition that will allow for two motel units (cottage style) and a new building at the rear
for four motel units for daily or weekly units and below the back building would be
retail space (1,000 square feet) fronting the Water Street parking lot. The building
design in the front will match, the building in the back will be a Victorian style.
The application involves a variance for the driveway. The driveway also accesses the
McCall House parking. The driveway will access the new area in the back. The
ordinance requires a 20 foot wide drive, however, the existing driveway is now two
brick strips, 13 to 15 feet in width. The applicants are requesting this be maintained
rather than paving out to a 20 foot width which would require consent of the McCall
House to expand the driveway on their side. Staff concurs with the variance request
because of the design of brick pavers with grass in between and is the proper way to
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
JULY 11, 1991
I li
C=ti
October 30, 1940
Brian Almquist, City Administrator
Steven Hall, Public Works Director -
Meister Request -- Sewer Connection
ACTION REQUESTED - City Council approve Meister request to connect to City
Sanitary Sewer 'after meeting requirements of Chapter 14.08.030 of the
Ashland Municipal Code with one additional condition:
+ Property owner sign in favor of paying a fair share
of future water and sewer line extensions in Crowson Road.
BACKGROUND - See attached letter from Mr. Steve Meister.
Mr. Meister is in process of purchasing tax lot 2400, 39-lE-13B adjacent to
Oak Knoll Golf Course to construct a home. I noted to Mr. Meister that the
nearest sanitary sewer is within the Oak Knoll Phase III subdivision and
that he would have to probably install a pump and a long line to reach
those facilities.
I also noted that he would have to be annexed to the City of Ashland before
he could receive City water because of City Charter requirements.
I told Mr. Meister that I would be recommending that the City Council
approve connection to the sewer with the provision that the property owner
pay for future water and sanitary sewer line extension from Highway 66 and
Dead Indian Road which would serve the entire area. I noted to him that I
could not recommend a "piecemeal" approach to sewer and water service
without providing for the long term needs of the City of Ashland citizens.
If Mr. Meister is willing. to construct the private facilities. to connect to
city sanitary sewers, it is in the overall interest .of the City Council to
approve the request as it is one less "on site" sewage system to deal with
in the future.
cc: Mr. Steve Meister
Jim Olson, Assistant City Engineer
Dennis Barnts, Water Quality Superintendent
Pam Barlow, Administrative Assistant
encl: Meister letter
Location map
c
November 1, 1990
N
Mr. Steve Meister
331 Glenn Street
Ashland, Oregon 97520
Dear .Mr. Meister:
I must apologize for .not being initially thorough on reviewing your request
to connect to City sanitary sewer and water. As I noted over the
telephone, since your property is adjacent to the city limits (Oak Knoll
Golf Course) , you are required to annex and then you may connect to City
water and sewer at the nearest available point.
As I noted in my initial staff report to the City Council, you cannot
receive city water until you are within the city limits as required by the
City Charter.
The issue of sewer connection is highlighted on the attached copy of
Chapter 14. 08.030.H.2 of the Ashland Municipal Code. .
The conditions of water and sewer service would be contingent on the same
condition I listed in my staff report:
Property owner sign in favor of paying a fair share of future water
and sewer improvements on Crowson Road.
I might suggest that you talk with Jim Olson (488-5347) and Dennis Barnts
(488-5353) about the location of the nearest sanitary sewer and water so
that you can better evaluate your overall costs of connecting to those
lines as they are quite a distance from the lot you are purchasing and the
sewer connection may require a pump from your future residence.
Again, I apologize for the incorrect information I originally gave to you
in regards to connecting to City sanitary sewers.
Sincerely yours,
Steven M. Hall, P.E.
Public Works Director
cc: Jim Olson, Assistant City Engineer
Dennis Barnts, Water Quality Superintendent
Pam Barlow, Administrative Assistant
encl: AMC 14.08. 030
April 11 , 1991
City of Ashland
Planning Department
Re:Warren Annexation Crowson Rd.
Legal description: N.W. 1 /4 section 13, T39S. , R-1 , WM. _
Applicant: Randy and Laurie Warren 488-2826
We propose to annex said property into Ashland City limits in order
to construct a single family residence. We agree to sign a statement
to the effect that we will connect our sewer lines into Crowson Rd.
when the main sewer line has been installed. Until that time we
propose to run our sewer line behind Anna Mae Smith' s existing resi-
dence and connect into the sewer lines in the Smith' s new subdivision.
A pump will be installed to service that line. Water will come from
a line that the Smith' s are going to install along Crowson Rd. in
front of their existing residence. We agree to extend that line
from the corner of the Smith' s proprty down the frontage of said
property, along Crowson Rd.
Wq-idy Warren
Laurie Warren
i
PLANNING APPLICATION
TYPE :
./7-01.
Date received .� �' File No . /- o Y! Filin Fee y
Land Use: Zonin € I� "
Comprehensive
Plan designation
APPLICATION IS FOR
( ) Land Partition ( ) Subdivision # of units_ ( )- Zone Change
( ) Zone Variance ( ) P.U.D. of units ( ) Comp . Plan Change
( ) Conditional Use Permit ( ) Site Review
( ) Staff Permit
( ) Boundary Line Adjustment ( Annexation
Application pertains to r< of the Ashland Muncipal Code.
chapter., sect-!on, subpart
APPLICANT
Name Phone ZIFF , vJ C
Address
PROPERTY OWNER
Name ( y„ d:� <}- � Phone
Address / �_-, Se-.A ,/ F /� 9��� v
I have notified the mortgage holder, which is
SURVEYOR, ENGINEER,ARCHITECT (if appropriate)
Phone
Address
DESCRIPTION OF PROPERTY (attach legal description)
Street Address
Assessor' s Map No. 39 E Tax Lot(s)
Above described property was acquired by owner on
month ay year
List any covenants , conditions or restrictions , concerning use of property,
of improvements contemplated; as well as yard set-back and area or height
requirements that were placed on the property by subdivision tract developers .
Give date said restrictions expire.
FINDINGS OF FACT
Type your response to the appropriate zoning requirements on another sheet(s)
of paper and attach it to this form. Keep in mind that your responses must be
in the form of factual statements or findings of fact and supported by evidence.
List the finding criteria and then the evidence which supports it.
I hereby certify that the statements and information contained in this
application, including the attached drawings and the required findings of
fact , are in all respects true and correct . I understand that all property
pins must be shown on the drawings and visible upon site inspection. In the
event that the pins are not shown or their. location found to be incorrect ,
the owner assumes full responsibility.
I further understand that if this request is subsequently conteL-ted, the
burden will be on me to establish: that I produced sufficient factual
evidence at the hearing to support this request ; that the evidence adequately
justifies the granting of the request; that the findings of fact furnished
by me are adequate, and further that all structures or improvements are
properly located on the ground. Failure in this regard will result most
likely in not only the request being set aside, but also possibly in any
structures "being built in reliance thereon being required to be removed at
my expense. if I Lave any doubts , I am advised to seek competent professional
advice and assistance.
..7
r
T
`,pplicant ' s Signature Date
As owner of the property involved in this request, I have read and understood
the complete application and its consequences to me as a prop.erty owner.
Property Owner' s Signature Date
NOTICE: Section 15 .04. 240 of the Ashland Muncipal Code prohibits the
occupancy of a. building or a release of utilities prior to the issuance
of a certificate of occupancy by the Building Division AND the completion
of all zoning requirements and conditions imposed by the Planning
Commission UNLESS a satisfactury performance bond has been posted to insure
completion. VIOLATIONS may result in prosecution and/or disconnection of
utilities .
SURVEY FOR: Winnie Dowis
P..O. Box 2405 -"
Palm Desert, California
LOCATION: Northwest one-quarter (j) of Section 13.,
Township 39 south, Range i East Willamette
g
Oreonan, City. of Ashland, Jackson County,
Oregon
PURPOSE: To survey and monument the tract of land per
record description as shown on' accompanying
map as Ipei the clients request. (Re: Volume
592, Page 509 of Jackson County Deed Records)
PROCEDURE: Utilizing found monumentation as shown on the
accompanying map for Control, I establish
monuments as shown. Note that there are
substantial differences between Deed Record
and Measured distances.
The found monumentation shown along- the
Southerly right-of-way line of Crowson Road
was also used to establish the centerline -
intersection on Crowson Road and Oak Knoll
Drive when the .survey for Oak Knoll Meadows,
Phase III was done by this office.
BASIS OF BEARING: Southerly line of Oak Knoll IZI
DATE: Meadows Phase February 28, 1991 -
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LAND. . ;.0 t:VF.yoF,
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DOUGLAS C. RAN.
1 .... No. IY33 I}
Douglas C. McMahan
Hoffbuhr 6 Associates, Inc.
219 N. Oakdale
Medford, Oregon 97501
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BEFORE THE ASHLAND CITY COUNCIL
August 20, 1991
IN THE MATTER OF PLANNING ACTION #91-122, REQUEST FOR )
A MODIFICATION OF A RECENT FINAL PLAN MODIFICATION ) -• FINDINGS,
APPROVAL (PA90-218) FOR A PREVIOUSLY APPROVED 18-LOT ) CONCLUSIONS
SUBDIVISION NEAR THE INTERSECTION OF SCENIC AND GRAND- - )- _ AND DECISION
VIEW DRIVES. MODIFICATION INVOLVES A CHANGE IN COND-
ITIONS LIMITING STREET GRADE ON LOGAN DRIVE TO 15% FOR )
ALL PORTIONS OF THE PUBLIC STREET', EXCEPT FOR A 35 ' LONG)
LANDING AREA AT SCENIC DRIVE NOT TO EXCEED 6%. )
APPLICANT: ED HOUGHTON )
SECTION 1. RECITALS
1. 1) Tax lot 6900 of 39IE08AA is located at and near the intersection
of Scenic and Grandview Drives at 185 Scenic Drive and is zoned R-1-10P,
Single Family Residential.
1. 2) The applicant is requesting modification of a previously approved
Final Plan modification regarding street grades for a public street in
an 18-lot subdivision.
1. 3) The criteria for modification of a previously approved final plan
are the same as for Final Plan approval which are found in 18. 88.030 B.
and are as follows:
Final Plan approval shall be granted upon finding of substantial
conformance with the outline plan. Nothing in this provision shall
limit reduction in the number of dwelling units or increased open
space provided that, if this is done for one phase, the number of
dwelling units shall not be transferred to another phase, nor the
open space reduced below that permitted in the outline plan. This
substantial conformance provision is intended solely to .facilitate
the minor modifications from one planning step to another.
Substantial conformance shall exist when comparison of the outline
plan with the final plan shows that:
a) The number of dwelling units vary no more than 10% of those
shown on the approved outline plan, but in no case shall the number
of units exceed those permitted in the outline plan.
b) The .yard depths and distances between main buildings vary no
more than 10% of those shown on the approved outline plan, but in
no case shall these distances be reduced below the minimum
established within this Title.
C) The open spaces vary no more than 10% of that provided on the
outline plan.
d) The building size does not exceed the building size shown on
the outline plan by more than 10%.
e) The building elevations and exterior material are in
conformance with the purpose and intent of this Title and the
approved outline plan.
f) That the additional standards which resulted in the awarding
of bonus points in the outline plan approval have been included in
the final plan with substantial detail to ensure that the
performance level committed to in the outline plan will be
achieved.
g) Any amendment to an approved final plan shall follow a Type
I procedure.
1.4) The Ashland City Council, following proper public notice, held a
Public Hearing on August 20, 1991, at which time testimony was received
and exhibits were presented. The City Council approved the application
as presented, subject to conditions pertaining to the appropriate
development of the site.
SECTION 2. EXHIBITS
For the purposes of reference to these Findings, the attached index
of exhibits, data, and testimony will be used.
Staff Exhibits lettered with an "S"
Proponent's Exhibits, lettered with a "P"
Opponent' s Exhibits, lettered with an "O"
Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an
"Mn
All exhibits, data, and testimony are hereby incorporated by
reference herein.
SECTION. 3 . CONCLUSORY FINDINGS
3 . 1 The Ashland City Council finds that it has received all
information necessary to make a decision based on the Staff
Report,' public hearing testimony and the exhibits received.
3. 2 The City Council finds that the changes requested as proposed
are part of a settlement agreement between the main parties
involved in this planning action.
3 . 3 The City Council finds that the changes requested constitute
minor modifications in the previously approved street grades, and
do not deviate in any substantial manner from the previously
approved outline plan. The Council finds that request for the
street grade for Logan Drive to not exceed 15%, as determined from
curb to curb, as well as the request for the landing length to not
be less than 35 ' and no greater than 6% are in substantial
conformance with the outline plan and are minor modifications to
the previously approved Final Plan. -
SECTION 4 . DECISION
4. 1 Based on the record of the Public Hearing on this matter, the
Ashland City Council concludes that the request for modification of
street grades associated with the development of Logan Drive are in
conformance with approval for Final Plan.
Therefore, based on our overall conclusions, and upon the proposal being
subject to each of the following conditions, we approve Planning Action
#91-122. Further, if any one or more of the conditions below are not
complied with by the application, for any reason whatsoever, then
Planning Action #91-122 is denied. The following are the conditions and
they are attached to the approval:
1) That all relevant conditions of Planning Action 90-218 shall
remain in effect.
2) That all proposals of the applicant shall be conditions of
approval unless otherwise modified here.
3) That the street grade for Logan Drive and all other public
streets within the subdivision shall not exceed 15%. This grade
requirement shall apply from curb to curb and shall not be for
centerline only. Further, the landing area where Logan Drive meets
Scenic shall not exceed a grade of 6% curb-to-curb, and the length
of the landing shall be at least 351 .
4) That grade requirements of Condition 3 above shall be
determined and approved by the Ashland Public Works Department in
accord with the requirements of Item 2 of the Settlement agreement,
attached to and made a part of this decision.
5) That the erosion control and landscape measures required as
Condition 3 of Planning Action 90-218 shall be installed by
November 30, 1991 unless extended for good cause by the City of
Ashland.
Mayor Date
Attest - City Recorder Date
. .F o.
Emarnndum
August 22, 1991
G4EGG�
Brian Almquist, City Administrator
Steven Hall, Public Works Director
�- --
uDlPti. Street Cut Request -- 294 & 300 Pioneer Street
ACTION REQUESTED
City Council consider granting permission to cut
Pioneer Street for sanitary sewer service to a new
building at 294 & 300 North Pioneer Street.
BACKGROUND
See attached letter from Erik Wallbank.
Ashland Municipal Code Chapter 13 . 12. 011 states:
"There shall be no excavation in newly paved or
resurfaced streets by anyone including the
departments of the City of Ashland for a period
of five (5) years from the date of such
paving. "
Ashland Municipal Code Chapter 13 . 12. 013 states:
"The City Council may permit excavation within
the five (5) year period if in its judgement
the reason for excavation was not reasonably
foreseeable to the utility or of department of
the City involved at the time the street was
newly paved or resurfaced. "
North Pioneer Street between "A" and "B" Streets was
paved on 8/25/88 and will be off moratorium on
8/25/93 .
It is standard procedure of the City Engineering
Division to notify the property owner and utilities
of the resurfacing of city streets so that services
and/or facilities can be updated, repaired or
installed.
Brian Almquist, City Administrator
August 22 , 1991
page 2
The City utility maps show existing services that
were installed with the original sewer lines. I
discussed the request with Dennis Barnts and he
indicated that many of the older sewer lines in the
City only had a "T" or a "Y" installed on the mains
and the service may not have been extended to the
property lines. This seems to be one of those
cases. The Sewer Division tried to locate a sewer
connection with the television camera, but found a
curve in the line at this site and the camera could
not negotiate the curve.
There appears to be no option for Mr. Wallbank and
the City utility maps would have shown a service
which would not have caused any alarm to the
property owner. The owner attempted. to find the old
service but was unsuccessful. Even if it were
located, there would be a good chance that a service
of that age would not pass a pressure test now
required.
Staff recommends granting the exemption to the City
policy.
SMH:rmkWallbank.mem
cc: Erik Wallbank, Applicant
Jim Olson, Assistant City Engineer
Pam Barlow, Administrative Assistant
Encl: Wallbank letter
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� 4Aw
Southern Oregon Timber Industries Association
2680 North Pacific Highway Medford,Oregon 97501 773-5329
July 26, 1991
Ashland City Council
20 E. Main
Ashland, OR 97520
Dear Council Members,
Now more than ever, all Oregonians must pull together to
resolve the federal timber supply dispute. Currently, the Forest
Service timber sale program is saddled with an onerous..injunction
which is constricting the flow of new timber sales. Moreover,
there is a groggy maze of multi-agency efforts to . develop a
recovery plan for the spotted owl. Overlay five (maybe more)
separate legislative proposals and you have mass public confusion.
There is one legislative proposal, The Federal Forest and
Family Protection Act (SB 1153) introduced by Senator Bob Packwood,
that is a complete package. It secures a solution that not only
protects the environment but people as well. Moreover, this bill
encompasses many of the provisions of the Community Stability Act
introduced by Congressman Bob Smith. Both bills are the only two
that have been introduced in both Houses of Congress.
Simply put, The Federal Lands and Families Protection- Act -
1) protects ecologically significant old growth; 2) provides for
spotted owl protection; 3) sets a minimum level for the federal
timber sale program; and, 4) provides assistance to displaced
timber workers. I have enclosed a brief summary of Senator
Packwood' s bill.
My request of you is simple. Please review the summary. If
your organization .is so inclined, please pass a resolution in
support of the bill. Or write a letter to Senator Packwood
supporting the bill. Sending a letter to your own Congressman and
other Pacific Northwest congressional members would also be useful.
I look forward to your reply and would be available to make a
presentation to your organization.
Thank you for your time and consideration.
Sinc ely,
Greg ler
Executive Vice President
v�
C
' 1
OREGON FIELD HEARINGS
ON FEDERAL FOREST POLICY
August 6-12, 1991
PURPOSE
To demonstrate broad-based support for the Federal
Lands and Families Protection Act -- the bill which
will keep job losses to an absolute minimum.
FORMAT
Field hearings will be held in Portland, Eugene,
Roseburg, Medford and Klamath Falls . Senator Packwood
will chair the hearings .
1 . There should be 8-10 pre-arranged witnesses at
each hearing.
2 . Witnesses will speak for 5 minutes and then be
available to answer questions from Senator
Packwood.
3 . It would be of great assistance to Senator
Packwood if, in advance of the hearing,
witnesses could furnish a brief summary of
their main points . Statements may be faxed to
Senator Packwood's Oregon Field Office at 326-
5154 .
4 . Each hearing will last 3 hours , except the
Portland hearing, which will last 6 hours .
[NOTE: Members of the audience may be able to
testify if time remains . ]
WITNESSES
Witnesses should be drawn from as many of the
following sources as possible.
Labor End Users
AFL-CIO Home Builders
Brotherhood of Carpenters wholesale Lumber Dealers
Int' l. Woodworkers Retail Lumbermen
Main Street Local Officials
Chamber of Commerce County Commissioner
Bankers State Sen . /Rep.
Retailers Mayor - .
Families/Social Services Transportation
School Superintendent Truckers
Railroads
SUMMARY OF MAJOR PROVISIONS OF SENATOR PACKWOOD'S
FEDERAL LANDS AND FAMILIES PROTECTION ACT OF 1991
This proposal is divided into two principal
components : (1) a 3-year interim program to
address the immediate short-term situation, and
( 2 ) a _long-term program. These are discussed
below:
I. MAJOR ELEMENTS OF INTERIM PROGRAM
1 . Current Forest Service and BLM Land
Management Plans . Current Forest Service
and BLM plans that affect the spotted owl
would be suspended during the interim
program. These plans would be revised to
establish an Old Growth Reserve and
incorporate into the plans the recovery
plan of the spotted owl and other
information on the spotted owl which is
currently not part of the plans .
2 . Protection of Old Growth Interim
protection would be provided to
unfragmented, ecologically-significant old
.growth areas in Habitat Conservation Areas
(HCAs) and areas near spotted owl nests .
Timber harvesting would not be allowed in
these areas during the interim program.
The protected areas would be designated by
the Forest Service and BLM, after
accepting public comment, based upon
guidelines provided by Congress .
3 . Forest Service/BLM Timber Sales Program.
Congressionally-mandated targets would be
established for BLM and Forest Service
annual timber sales programs in spotted
owl districts and forests for each fiscal
years 1992, 1993, and 1994 . These targets
would constitute a floor, below which the
annual sales levels would not be allowed
to fall during this interim period. The
agencies would have the authority to
increase sales levels above this floor.
4 . Endangered Species Act Compliance. The
Forest Service and BLM annual timber sale
programs for spotted owl forests and
districts would be submitted six months
prior to the next fiscal year to allow
a 90-day consultation period with the Fish
and Wildlife Service under the Endangered
1 of 4
i
Species Act (ESA) . The consultation would
include consideration of the spotted owl
and any other old growth-associated
species listed during the interim period.
Should the consultation result in findings
that the timber sales programs would
adversely affect critical habitat for the
spotted owl or jeopardize the existence of
any listed species, and a reasonable and
prudent alternative program to meet the
annual timber sale target cannot be agreed
upon, the annual timber sale program would
be submitted immediately to the Endangered
Species Committee.
5 . Judicial Review During Interim Program
This section provides expedited judicial
review of annual timber sales programs and
individual timber sales . These programs
would be considered final agency actions
by the Forest Service and BLM, not subject
to administrative review or stays .
Appellants can therefore go directly to
court. Lawsuits must be filed at the U.S.
Court of Appeals within 30 days of the
final administrative decision.
6 . Old Growth Forest Research Program. A
five-year Old Growth Research Program
would be established to conduct basic
research on ecosystems and species
associated with old growth forest areas .
The research program would help prepare
guidelines for management (restricted
timber harvesting) in the ecologically-
„ significant old growth areas to be
designated in the long-term program. This
study would look at alternatives
to clearcutting and other "new
forestry" techniques .
2 of 4
II. MAJOR ELEMENTS OF LONG-TERM PROGRAM
1 . Planning Guidelines . The bill provides
that the national forests and BLM lands
must contribute to national and
international resource needs and regional
and local economic stability. Federal
land managers must consider the viability
of the forest products industry and
timber-dependent communities . This
section incorporates many of the elements
contained in the Community Stability Act.
2 . Forest Service and BLM Land Management
Plan Implementation. This section
provides additional guidance to the Forest
Service and BLM when revising their land
management plans to give consideration to
both commodity uses and environmental
protection. In addition a minimum
management requirement is established for
the decadal timber harvest. This will
ensure a stable and predictable timber
sales program. Under the National Forest
Management Act, there is already a minimum
management requirement for wildlife
habitat. This bill would not change that.
3 . Establishment of Old Growth Reserve
The final revised or new land management
plans will designate areas of ecologically
significant old growth. The bill
establishes criteria for designation of
these areas . . The new plans will provide
protection for the northern spotted owl
and other species associated with old
growth forests .
4 . Legal Sufficiency of Revisions to Forest
Service and BLM Plans
This section addresses the need for
stability and predictability in
implementing revisions to the land
management plans . After the ecological
old growth and the spotted owl have been
afforded protection in the revised forest
plans and the plans have been reviewed
under the ESA, this section will provide
legal sufficiency i .e. deemed to meet the
requirements of the Endangered Species
Act, the Migratory Bird Treaty Act,
Federal Land Policy Management Act and the
3 of 4
National Forest Management Act until the
plans are revised. Opportunities for _
re-initiation of ESA consultations are
provided.
5 . Judicial Review of Plans
This section streamlines the judicial
review process for plans and plan
implementing actions, such as the building
of a road or the selling of timber. It
establishes specific criteria for
challenges to Forest Service and BIM for
plan implementation decisions . It also
establishes time frames for the courts to
act in an expedited manner on these
challenges .
6 . Worker and Community Adjustment
Assistance. A six-year Timber Economic
Adjustment Program would be established to
assist both communities and workers who
are economically dependent on timber
harvesting and adversely affected by
reductions in timber harvesting. A
guaranteed percentage of the federal share
of timber receipts would be dedicated to
this program.
4 of 4
ASHLAND F IRE DEPARTMENT
M E M O R A N D U M
August 13, 1991
TO Mayor Golden and City Council
FROM y�Keith E. Woodley, Fire Chief
SUBJ'E CT �►`^ Adoption of 1988 Uniform Fire Code
The Ashland Fire Department is currently basing its code
requirements on the 1979 Uniform Fire Code. This edition of the
code is antiquated and has been superceded by three recent
editions. Critical fire safety issues currently facing the City
of Ashland necessitate the adoption of the most recent code
addition to facilitate informed decision making.
Of principal concern to the Council are the selection of
amendments and appendices to be adopted as part of the code.
Attached to this memo please find a list of those elements and a
brief discussion of their focus within the code.
h: \adopt.ufc
i
ASHLAND FIRE DEPARTMENT
1988 UNIFORM FIRE CODE ADOPTION
Appendices
Chapter 1-A: Establishes standards for exits, fire escapes;-
elevator shafts, basement fire protection, standpipes, smoke
detectors and separations in existing buildings.
Chapter 1-C: Identifies a method for the identification of
stairways in buildings four or more stories in height.
Chapter 2-A: Establishes standards for providing for safeguards
in wildland areas by restricting access, use of fireworks,
smoking and requiring spark arresters.
Chapter 2-B: Regulates above ground flammable and combustible
liquid tank installations.
Chapter 3-A: Identifies procedures for determining fire-flow
requirements for buildings.
Chapter 3-B: Provides standards regulating fire hydrant spacing
and access.
Chapter 3-C: Establishes standards regulating the testing and
maintenance of fire extinguishing systems in buildings.
Chapter 5-A: Identification of nationally recognized standards
and publications designed to serve as baseline requirements as
referred to in code.
Chapter 5-B: Statutes and administrative rules supplementing the
Uniform Fire Code.
Chapter 6-A: Hazardous Materials classifications and definitions.
Chapter 6-B: Emergency relief-venting for fire exposure for above
ground tanks.
Chapter 6-C: Model citation program for hazard abatement.
Chapter 6-D: Reference tables from the Uniform Building Code.
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 15.28 OF THE ASHLAND MUNICIPAL
CODE BY ADOPTING THE 1988 UNIFORM FIRE CODE STANDARDS WITH
CERTAIN MODIFICATIONS.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 15.28 of the Ashland Municipal Code is hereby
amended in its entirety and shall read as follows:
Chapter 15.28
FIRE PREVENTION CODE
Sections:
15.28. 010 Adoption of Code and Standards
15.28. 020 Establishment of Fire Prevention Bureau
15.28.030 Definitions
15.28. 040 Above Ground Storage of Flammable or Combustible
Liquids
15. 28.050 Storage of Liquid Petroleum Gas Restricted
15.28. 060 Storage of Explosives Prohibited
15.28. 070 Amendments to Uniform Fire Code
15.28. 080 Appeals
15. 28. 090 New Materials, Processes or Occupancies - Permit
Required
15.28. 100 Penalties
15.28. 110 Severability
15.28. 120 Firefighting Outside City - Authorized
15.28. 130 Firefighting Outside City - Resources
15.28. 140 Firefighting Outside City - Assessment
15.28. 010 Adoption Of Uniform Fire Code And Uniform Fire Code
Standards. There is hereby adopted by the City of Ashland for the
purpose of prescribing regulations governing conditions hazardous to
life and property from fire or explosion, that certain Code and
Standards known as the Uniform Fire Code, including Appendix Chapters
1-A, 1-C, II-A, II-B, III-A, III-B, III-C, V-A, V-B, VI-A, VI-B, VI-C,
VI-D, and the Uniform Fire Code Standards published by the Western
Fire Chiefs Association and the International Conference of Building
Officials, being particularly the 1988 editions thereof and the whole
thereof, save and except such portions as are hereinafter deleted,
modified or amended by Section 15.28.070 of this ordinance three (3)
copies of which Code and Standards have been and are now filed in the
office of the clerk of the City of Ashland and the same are hereby
adopted and incorporated as fully as if set out at length herein, and
from the date on which this ordinance shall take effect, the provision
thereof shall be controlling within the limits of the City of Ashland.
15. 28 . 020 Establishment of Fire Prevention Bureau.
A. The Uniform Fire Code shall be enforced by the bureau of fire
prevention in the Fire Department of the City of Ashland which is
hereby established and which shall be operated under the supervision
of the Chief of the Fire Department.
B. The Fire Marshal in charge of the bureau of fire prevention shall
be appointed by the Fire Chief of the City of Ashland on the basis of
examination to determine their qualifications.
C. The Chief of the Fire Department may detail such members of the
Fire Department as inspectors as shall from time to time be necessary.
The Chief of the Fire Department shall recommend to the City
Administrator of the City of Ashland the employment of technical
inspectors who, when such authorization is made, shall be selected
through an examination to determine their fitness for the position.
The examination shall be open to members and nonmembers of the Fire
Department, and appointments made after examination shall be for an
indefinite term with removal for cause.
15. 28. 030 Definitions. A. Wherever the word "jurisdiction" is used
in the Uniform Fire Code, it is the City of Ashland. Wherever the
words "Chief of the Bureau of Fire Prevention" are used, they shall be
held to mean "Fire Marshal. "
15. 28. 040 Above-around Storage of Flammable or Combustible Liquids.
The limits referred to in Section 79.501 of the Uniform Fire Code in
which the storage of flammable or combustible liquids is restricted
are hereby established as follows: All City of Ashland residential
and historical district areas as defined in the Comprehensive Plan.
15.28. 050 Storage of Liquefied Petroleum Gases - Restricted. The
limits referred to in Section 82 . 103 (a) of the Uniform Fire Code, in
which storage of liquefied petroleum gas is restricted, are hereby
established as follows: All City of Ashland residential and
historical district areas as defined in the Comprehensive Plan.
15. 28. 060 Storage of Explosives - Prohibited. The limits referred to
in Section 77 .201(L) of the Uniform Fire Code, in which storage of
explosives and blasting agents is prohibited, are hereby established
as follows: All areas within City of Ashland limits.
15.28. 070 Amendments to the Uniform Fire Code. The Uniform Fire Code
is amended and changed in the following respects:
A. Section 10.301(c) : Delete subsection (c) , (1) , (2) in their
entirety and replace with new subsection (c) as follows: "An approved
water supply capable of supplying the required fire flow as determined
by Appendix III-A of the Uniform Fire Code shall be provided to all
premises upon which buildings or portions of buildings are hereafter
constructed. When any portion of the building protected is in excess
of 150 feet from a water supply on a public street, as measured by an
approved route around the exterior of the building, there shall be
provided on-site fire hydrants and mains capable of supplying the fire
flow as required by Appendix III-A of the Uniform Fire Code. Such
fire hydrants shall be accessible for use by fire apparatus.
B. Section 14 . 106(a) : Delete entire paragraph and replace with the
following: "All required fire alarm, detection, and extinguishing
systems shall be inspected by a qualified technician and maintained in
accordance with the Uniform Fire Code and NFPA national standards.
When inspection, testing and maintenance is performed, the technician
will attach a tag or certificate to the system control panel
indicating (1) work performed, (2) date of work performed, and (3)
identification of party performing work.
C. Section 79 . 115 is deleted in its entirety.
D. Appendix III-A(4) : Replace the first sentence as follows:
Notwithstanding, the requirements in Appendix III-A of the Uniform
Fire Code, within the City of Ashland, the minimum fire flow
requirements for one and two-family dwellings shall be 750 gallons per
. minutes.
E. Section 10.207 (h) Turnarounds: Change 150 feet in length to 250
feet in length.
15. 28. 080 Anneals. Whenever the Chief disapproves an application or
refuses to grant a permit applied for, or when it is claimed that the
provisions of the code do not apply or that the true intent and
meaning of the code have been misconstrued or wrongly interpreted, the
applicant may appeal from the decision of the Chief to the Ashland
Appeals Board within 30 days from the date of the decision appealed.
15.28.090 New Materials, Processes, or Occupancies - Permits
Required. The Building Official, the Chief and the Chief of the
Bureau of Fire Prevention shall act as a committee to determine and
specify, after giving affected persons an opportunity to be heard, any
new materials, processes or occupancies for which permits are required
in addition to those now enumerated in said code. The Building-
Official, in accordance with Section 105 of the Uniform Building Code,
shall record and enter in the files of the code enforcement agency any
action granting approval of new or alternate materials.
15. 28. 100 Penalties. A. Any person who shall violate any of the
provisions of this Code or Standards hereby adopted or fail to comply
therewith, or who shall violate or fail to comply with any order made
thereunder, or who shall build in violation of any detailed statement
of specifications or plans submitted and approved thereunder, or any
certificate or permit issued thereunder, and from which no appeal has
been taken, or who shall fail to comply with such an order as affirmed
or modified by the Ashland Appeals Board or by a court of competent
jurisdiction, within the time fixed herein, shall severally for each
and every such violation and noncompliance, respectively, be guilty of
a misdemeanor, punishable by a fine as set forth in Ashland Municipal
Code, Section 1. 08.020. The imposition of one penalty for any
violation shall not excuse the violation or permit it to continue: and
all such persons shall be required to correct or remedy such
violations or defects within a reasonable time; and when not otherwise
specified, each ten days that prohibited conditions are maintained
shall constitute a separate offense.
B. The application of the above penalty shall not be held to prevent
the enforced removal of prohibited conditions.
15. 28 . 110 Severability. The City of Ashland hereby declares that
should any section, paragraph, sentence or word of this ordinance or
of the Code or Standards hereby adopted be declared for any reason to
be invalid, it is the intent of the City of Ashland that it would have
passed all other portions of this ordinance independent of the
elimination herefrom of any such portion as may be declared invalid.
15.28. 120 Firefighting Outside City - Authorized. In accord with ORS
476.290, the Fire Chief or his/her representative is authorized to
extinguish uncontrolled fires that are found to be burning in
unprotected areas situated outside the boundaries of the City and that
are causing or may cause an undue jeopardy to life or property if, in
the opinion of the Fire Chief or his/her representative, such fire is
causing or may cause an undue jeopardy to life or property. (Ord.
1698 Sl, 1971)
15. 28. 130 Firefighting Outside City - Resources. In extinguishing a
fire pursuant to Section 15.28. 120, the Fire Chief or his/her
representative may employ the same means and resources used by them to
extinguish similar fires within the City. (Ord. 1698 52, 1971)
115. 28. 140 Firefighting Outside City - Assessment. Whenever a fire
is extinguished or attempted to be extinguished pursuant to the terms
of this chapter, the owner of the property involved in such fire shall
be billed for the cost of providing such fire suppression service, a
minimum fee of $250. 00 and not to exceed $500.00 to any one landowner,
on forms furnished by the State Fire Marshal for such purposes. The
cost of such fire suppression service shall be in accord with the
State Standardized Costs Schedule which has been approved by the State
Fire Marshal and which is as follows:
A.' One-hundred fifty dollars ($150.00) for each piece of apparatus
for the first hour or fraction thereof;
B. one-hundred fifty dollars ($150.00) for each piece of apparatus
per hour following first hour, broken down to the fractional portion
of this charge for each fraction of an hour after the first hour;
C. Ten dollars ($10.00) per hour per person (minimum charge is one
(1) hour) for each person responding to and performing service at the
scene of the fire emergency to be billed on a fractional basis after
the first hour for any fractional portions of hours of service. (Ord.
1698 S3 , 1971; Ord. 2154 S1, 1981)
The foregoing ordinance was first read by title only in accordance
with Article X, Section 2 (C) of the City Charter on the 3rd day of
September, 1991, and duly PASSED and ADOPTED this day of
September, 1991.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of , 1991.
Catherine M. Golden
Mayor
wun<u\ne .oM\um
.,-'*Of AShl.''•s
Memorandum
August 29, 1991
REGO
Mayor and City Council
ram: (4john Fregonese and Dick Wanderschei
12�1jPtt: PARK PLACE PROJECT UPDATE
The Park Place Project on the City-owned parcel at the corner of Garfield
and East Main Streets.has reached a point where construction is ready
to proceed. The purpose of this memo is to update the Council on the
project and get approval to proceed with the final details in order to
enable the sale of the property and construction to commence. Since
this project concept was proposed by the Rogue Valley Community
Development Corporation, the City has done the following things:
1. The Council approved the August 15, 1990 memo from Brian
Almquist to initiate the project.
2. The Planning Staff initiated the Planning Action 90-203 for this
project. The preliminary plan for the project was approved by the
Ashland Planning Commission on October 9, 1990.
3. Final approval for the project (PA 91-093) was granted by the
Ashland Hearings Board on July 9, 1991.
4. The City paid a contractor to remove the in-ground storage tanks
from the property.
5. The City paid a contractor to break up the existing concrete slab
that was located on the property.
6. The City's Street Department removed the concrete from the site.
7. The City hired a surveyor to survey the property and prepare a
final plat of the project.
8. The City authorized American Pacific Title Company to prepare
a preliminary title report and subdivision guarantee for the
property.
The City has incurred the following costs for this project:
1. Initial purchase price (12% of $35,000) . . . . $ 4,200
2. Tank Removal . . . . . . . . . . . . . . . . . . . . . . $15,346
3. Slab Removal . . . . . . . . . . . . . . . . . . . . . . . $ 1,100
4. Surveying . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1,000:.
5. Title Report Subdivision Guarantee and
Closing Costs (estimated) . . . . . . . . . . . . . . $ 2,000
6. Payment to Rogue Valley Community
Development Corporation as per original
Council approvement . . . $20.000
TOTAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . $43,646
The City will sell each lot individually for $25,000, resulting in $100,000
in proceeds from the sale of this property, thus resulting in a net profit
of $56,354 for this project. Rogue Valley Community Development
Corporation has already selected and qualified four Ashland families to .
purchase the homes upon their completion.
The City Council needs to formally approve the sale of the property to
the builder, Roger McFadden. He has proposed a $5,000 down
payment and a payment of $20,000 for each lot upon sale of the units.
The City would also execute a subordination agreement for a
construction loan of $200,000 from Liberty Savings & Loan to finance
the building of the project.
If the Council agrees to this concept, we would sign an earnest money
agreement for the sale of the property, execute a subordination
agreement to allow the interim construction financing of the project, and
enter into escrow for sale of the property. Upon completion of these
items, the construction of the units can begin.
Feel free to give us a call prior to the meeting if you have questions or
need further assistance in this matter.
ti
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF ASHLAND ANNEXING A CONTIGUOUS
AREA TO THE CITY OF ASHLAND, OREGON AND PROVIDING FOR AN
EFFECTIVE DATE. (CROWSON ROAD ANNEXATION)
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The land described in Exhibit "A" attached hereto and made
a part hereof is contiguous to the City of Ashland and is located in
Jackson County, Oregon, and is hereby annexed to the City of Ashland
as provided in Section 2 of this ordinance.
SECTION 2 . Upon the effective date of this ordinance, the City
Recorder, in accordance with ORS 222 . 177, is hereby authorized and
directed to make and submit to the Secretary of the State of Oregon, a
copy of this ordinance, a copy of the Statement of Consent from the
electorate of the tract annexed, and a copy of the ordinance
dispensing with the election on the proposed annexation, and also upon
the effective date hereof, the City Recorder is authorized and
directed to submit a copy of this ordinance to the County Assessor and
County Surveyor of Jackson County, Oregon.
The foregoing ordinance was first read on the day of
1991, and duly PASSED and ADOPTED this day 'of
1991.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of 1991 .
Catherine Golden
Mayor
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ORDINANCE NO.
AN ORDINANCE OF THE CITY OF ASHLAND WITHDRAWING CERTAIN
RECENTLY ANNEXED REAL PROPERTY FROM JACKSON COUNTY FIRE
DISTRICT NO. 5 (CROWSON ROAD ANNEXATION)
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The land described in Exhibit "A" attached hereto,
situated in the City of Ashland, Jackson County, Oregon is hereby
withdrawn from Jackson County Fire District No. 5 pursuant to the
provisions of ORS 222 . 524 .
SECTION 2. The City of Ashland elects to pay the bonds of the Special
Taxing Districts pursuant to the provisions of ORS 222 . 520 (2) (b) .
The foregoing ordinance was first read on the _ day of
1991, and duly PASSED and ADOPTED this _ day of 1991 .
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of 1991 .
Catherine M. Golden
Mayor
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE NO. 2052 , THE LAND-USE
ORDINANCE OF THE CITY OF ASHLAND AND SECTION 18 . 12 . 030 OF
THE ASHLAND MUNICIPAL CODE, TO RE-ZONE CERTAIN PROPERTY FROM
JACKSON COUNTY RR-5 TO CITY OF ASHLAND R-1-10 (RANDY WARREN,
APPLICANT)
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Ordinance No. 2052 and Section 18 . 12 . 030 of the Ashland
Municipal Code, are hereby amended by rezoning from Jackson County
RR-5 (Rural Residential) to City of Ashland R-1-10 (Single-family
Residential) the property described in Exhibit "A" attached hereto,
and made a part hereof.
The foregoing Ordinance was first read on the day of
1991, and duly PASSED and ADOPTED this day of
1991.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of 1991 .
Catherine M. Golden
Mayor
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August 28, 1991
GREGO, '
Mayor and City Council
W Jill Turner, Director of Finance
rvm:
i1Q�Pt#� Water Bond Election
Recommendation: Staff recommends adoption of the
attached resolution repealing the original ballot
measure and approving the resolution as presented.
Discussion: Oregon Laws 1991, chapter 396 section .
11 requires that the following language be added to
the explanation or summary section. The original
ballot resolution omitted the new language.
If approved the measure would not reduce the
property tag collections for other units of local
governments pursuant to section iib, Article XI of
the Oregon Constitution.
This statement shall not be considered part of the
ballot explanation for purposes of determining if
the explanation exceeds the 85-word limitation of
ORS 250. 035.
RESOLUTION .91--
A RESOLUTION CALLING AN ELECTION ON THE 5TH DAY OF
NOVEMBER, 19911, IN THE CITY OF ASHLAND FOR THE PURPOSE
OF SUBMITTING TO THE LEGAL VOTERS OF THE CITY A MEASURE
AUTHORIZING THE ISSUANCE OF $2,060,000 IN GENERAL
OBLIGATION BONDS AND REPEALING RESOLUTION 91-33.
BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS:
Section 1. A general election is hereby called to be held
in the City of Ashland, Oregon. All ballots. must be delivered in
person or by mail to the Jackson County Elections Department,
Jackson County Court house by 8:00 p.m. on the 5th day of
November, 1991, at which time there shall be submitted to the
legal voters of said City for their adoption or rejection the
following purposed measure, to wit:
CAPTION:
GENERAL OBLIGATION BOND AUTHORIZATION FOR WATER
IMPROVEMENTS.
QUESTION:
Shall the City of Ashland issue general
obligation bonds in an amount not to exceed
$2,060, 000. 00 for water improvements? If the
Bonds are approved, they will be payable from
taxes imposed on property or property
ownership that are not subject to the
limitations of section ilb, Article XI of the
Oregon Constitution.
EXPLANATION:
This measure authorizes the City to issue
general obligation bonds in an amount not to
exceed $2,060, 000.00. If approved bond
proceeds will be used to finance the
construction of a new reservoir, water lines,
related improvements, and to pay all
incidental costs. The bonds will mature over
a period not to exceed 25 years. If approved
the measure would not reduce the property tax
collections for other units of local
governments pursuant to section 11b, Article
XI of the Oregon Constitution.
I
Section 2. The City Recorder is hereby requested and
directed to give due notice of such special election hereby
called as provided in the laws of the State of Oregon and the
Charter and Ordinances of the City of Ashland, Oregon.
Section 3 . Resolution 91-33 is hereby repealed.
Section 4 . For the purposes of this election, the polling
places shall be by mail as directed by the Jackson County-Clerk.
The foregoing Resolution was duly passed at a regular
meeting -of the City Council held on the 3rd day of September,
1991.
Dated this day of September, 1991.
APPROVED:
Catherine Golden, Mayor
ATTEST:
Nan E. Franklin
City Recorder
ADDENDUM TO AGREEMENT OF EMPLOYMENT
That certain AGREEMENT OF EMPLOYMENT dated the 17th day of
September, 1985 is hereby extended to August 31, 1994 subject to
the same terms and conditions thereof.
By action of the City Council this day of September, 1991.
Catherine M. Golden
Mayor
ATTEST:
Nan E. Franklin
City Recorder
Accepted this day of September, 1991.
Brian L. Almquist
City Administrator/
General Manager
1 OF ASh,
ArmaranAnm
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August 29, 1991
#EGO,
Honorable Mayor and City Council
r
rOrit. Brian L. Almquist, City Administrator
Realignment of Computer Services Division
Attached is a recommendation by Planning Director John Fregonese,
proposing a reorganization of the Computer Services Division.
Since all of the changes can be accommodated within the current budget
by re-aligning various expenditure categories, I concur in his
recommendation.
Council approval of the proposed reorganization is hereby requested.
A resolution affecting these budgetary changes is attached.
Attachments/
Computer Department Reorganization
I. Mission Statement
The mission of Computer Services is to assist the employees of the City in all
areas dealing with computers and software to better serve the public.
This includes:
1. consulting with employees regarding assessment of needs for
hardware and software
2. designing, coding or purchasing, implementing and maintaining
software
3. designing, implementing, purchasing and maintaining hardware
4. assessing employees' computer skills and providing opportunities for
improvement
5. recommending and coordinating all computer software and
hardware purchases, including order time schedules, ordering,
receiving, testing, and final setup of all computer acquisitions
6. ensuring network-wide security and integrity of data
7. anticipating and correcting any network or data problems before
they become large enough to be noticeable
8. planning, documenting, and training for swift recovery of the system
or data due to hardware failure, damage, theft, or data loss due to
viruses or user error
9. integrating programs into a user-friendly system which will allow
even novice users to use programs with very little training
10. effectively communicating with and providing support to all users
with timely responses to questions in a friendly, non-threatening
way.
II. Department Organization
The department would be organized with three positions. The Planning Director
would devote 20% of his time as the Computer Services Director,overseeing the
general direction of the division. The Computer Systems Manager would be a
full-time management position, planning and implementing the day-to-day
operations of the computer system, supervising the City's Programmer (and as
needed, independent contractor programmers), provide user support, and
substituting wherever necessary. The Programmer would write programs, provide
user support, and maintain network hardware and software.
III. Job Descriptions
COMPUTER SERVICES DIRECTOR
Characteristics
This position directs the efficient operation of the City-wide computer system and is held
by the Director of Community Development.
COMPUTER SYSTEMS MANAGER
Characteristics
This position oversees the efficient operation of all aspects of the City-wide computer
system. This involves:
• assessing the City's future hardware and software needs by consulting and
planning with department heads, managers and staff
• supervising software design, coding, implementation and maintenance
• supervising and performing system hardware planning, installation,
integration, maintenance and troubleshooting
• intelligently managing the computer budget in a cost-effective manner by
being up-to-date with current hardware and software costs and by being
familiar with money-saving new developments in the computer industry
• improving employees' computer skills by developing training to meet their
needs and skill levels
• planning for the future by keeping up-to-date on current software and
hardware trends with regard to their implementation within the City
system
• recommending and coordinating all computer software and hardware
purchases, including order time schedules, ordering, receiving, testing, and
final setup of all computer acquisitions
• ensuring network-wide security and integrity of data
• anticipating and correcting any network or data problems before they
become large enough to be noticeable
• planning, documenting, and training for swift recovery of the system or
data due to hardware failure, damage or theft, or data loss due to viruses
or user error
• integrating programs into a user-friendly system which will allow even
novice users to use programs with very little training
• effectively communicating with and providing support to all users with
timely responses to questions in a friendly, non-threatening way.
• performs related work as required
2
Minimum Oualifications
Equivalent to: A Bachelor's degree in Computer Science or a related field and five years
of programming experience, including at least three years working with an on-line
system. Management and budgeting experience is desired.
Salary Schedule
34,433 - 39,860
34,433 Starting
36,155 6 months
37,962 1 year 6 months
39,860 2 years 6 months
Equivalent Salaries
Low High City Title
21,780 24,516 Baker Systems Operations Manager
30,156 40,800 Bend Information Systems Coordinator
30,648 39,336 Tigard Computer Systems Manager
34,433 39,860 Ashland (proposed) Computer Services Manager
36,612 44,544 Springfield Mgmt & Info Services, Manager
42,708 54,492 Gresham Data Processing Manager
PROGRAMMER
Characteristics
This position, under the supervision of the Computer Systems Manager, maintains
software and hardware of the City-wide computer system. This involves:
• software design, coding, implementation and maintenance
• integrating programs into a user-friendly system which will allow even
novice users to use programs with very little training
• effectively communicating with and providing support to all users with
timely responses to questions in a friendly, non-threatening way.
• system hardware installation, integration, maintenance and troubleshooting
• assisting with computer software and hardware purchases, including order
time schedules, ordering, receiving, testing, and final setup of computer
acquisitions
• implementing network-wide security and insuring integrity of data
• correcting network or data problems before they become large enough to
be noticeable
3
• documenting and training for swift recovery of the system or data due to
hardware failure, damage or theft, or data loss due to viruses or user error
• performs related work as required
Minimum Oualifications
Equivalent to: A Bachelor's degree in Computer Science or a related field and two years
of programming experience, including at least one year working with an on-line system.
Extensive programming experience may substitute for a degree.
Salary Schedule
24,000 - 27,783
24,000 Starting
25,200 6 months
26,460 1 year 6 months
27,783 2 years 6 months
EE uivalent Salaries
Low High City Title
21,420 27,312 Lake Oswego Programer/Analyst
24,000 27,783 Ashland (proposed) Programmer
24,852 31,656 Albany Programmer
27,312 33,216 Troutdale Technical Systems Analyst
28,248 34,368 Corvallis Programmer/Analyst
30,120 36,600 Springfield Programmer/Analyst III
III. Projected Tasks
The focus of the computer department will aim toward software rather than hardware.
Since software cannot run without reliable and efficient equipment, the hardware must
be maintained or upgraded. To assure reliability, the following hardware must be
tended to:
• hard drives The standard life of a hard drive is 3 years, so
they must be replaced before they break down.
We will have a total of four hard drives within
a few months. More space management of the
hard drives will be necessary to avoid
unnecessary purchases of additional hard
drives. If additional storage is needed,
however, larger hard drives can be purchased
as a replacement at less cost than our originals:
4
• fileserver This crucial component of our system can be
rotated to-a less important spot as a
workstation and replaced by a new computer
when a new workstation is needed.
• workstations As the complexity of programs increases and
the slower speed of older computers is felt,
8088 and 80286 computers need to be upgraded
to faster and more efficient computers. For
example, AutoCAD version 11 will now only
run on an 80386 computer.
As more users find it necessary to use computers, and more programs are available to
help the City employee with their work, additional workstations will fill that need. The
City network has grown to a point where the number of workstations added to the
network will be significantly less than in past years.
Software will increasingly become the focus of the department. Writing new-programs,
maintaining current software, and updating to newer software releases will involve much
time. The following software needs will have to be met:
• Novell operating system Upgrades will be needed as better software
becomes available. Maintenance of the
operating system is always needed. Fine-tuning
the network will require much thought and
experimentation to improve speed, reliability,
and efficiency.
• Application programs Such programs as WordPerfect, Lotus 1-2-3, or
Right Hand Man require periodic updates to
get the most from available software.
• Software integration The City currently has many programs written
by many different programmers. For example,
the Community Development program has the
Taxlots, Historic Inventory, Vacant Lands
Inventory, Open Space Inventory, Building
Permits and Inspections programs tied together,
but each has a distinct style associated with at
least four programmers. Integrating these
programs into a standard "look and feel' would
greatly increase the their ease of use, as well as
providing additional information to employees.
5
• Custom Software Development of custom software "in-house" is
beneficial to the City, for a programmer is
always available for fixing bugs, maintaining
databases, making reports, or answering users
questions. Software can be designed and coded
to specifically fit the City's needs. As more
departments get computers and find how their
jobs can be made more productive, more
requests are made for custom software.
Another item which will require attention is user support. More time will be spent
supporting the over 90 network users, which has grown from 15 computers to more than
65 workstations in the last four years. As mentioned above, more time must be spent
integrating the programs and "fine-tuning" the network itself to make using the computer
as simple as possible for each employee.
IV. Budget projection
Personnel Projections Director Computer Total By Total in 1991
Computer Department Com. Dev. Syst.Mgr. Programmer Total Year Dollars
------------------------ --------- --------- ---------- ------- -'''--- -------------
91-92 Salary - 11,477 36,155 24,000 71,632
91-92 Fringe Benefits 803 12,654 9,600 23,058 94,689 94,689
92-93 Salary 11,936 39,481 26,208 77,625
92-93 Fringe Benefits 836 13,818 10,483 25,137 102,762 98,810
93-94 Salary 12,413 43,113 28,619 84,146
93-94 Fringe Benefits 869 15,090 11,448 27,406 111,552 103,136
94-95 Salary. 12,910 47,080 31,252 91,242
94-95 Fringe Benefits 904 16,478 12,501 29,882 121,124 107,679
95-96 Salary 13,426 48,963 32,502 94,891
95-96 Fringe Benefits 940 17,137 13,001 31,078 125,969 107,679
13.72%
V. Facility Requirements -
More space is needed to support the network. The room should be large enough to
accommodate two computers, desks, and phones for computer department employees,
and two more computers and desks for training or for the use of an occasional contract
programmer. Space is also needed to accommodate a workbench (approximately two
folding tables of space) where computers could be tested, and storage space for manuals,
laserjet cartridges, cable, extra computers and computer parts, paper files, and software.
There should be room for a small group of three or four to plan computer projects with
the programmers.
6
V1. Funding Changes
Funding for the reorganization can be made without additional revenues from the
existing budget. The bulk of the funding will be shifted from the EDP Programmer
account, since a full-time person would be able to devote programming time to these
projects. The current year's budget and the proposed budget are listed below.
1991-92 Budget (8-14-91)
Central Services Fund
Department of Community Development
Department Account Code and Description 91-92 . Estimate
PERSONNEL SERVICES
------------------------------------------
501.100 REGULAR SALARIES AND WAGES 50,800 74,497
501.320 OVERTIME PAY 2,000 2,000
551.000 FRINGE BENEFITS 14,000 23,980
------- -------
TOTAL PERSONNEL SERVICES 66,800 100,477
MATERIALS AND SERVICES
------------------------------------------
601.000 ADVERTISING 300 300
602.000 BOOKS AND PUBLICATIONS 300 300
602.000 DUES AND SUBSCRIPTIONS 200 200
611.000 MAINTENANCE AGREEMENTS
CIE Lineprinter 2,000 2,000
Genicom Lineprinter 2,000 2,000
Police LEDs system 1,000 1,000
-------- --------
5,000 5,000
620.300 MAINTENANCE COMP. EQUIP. 4,000 4,000
621.500 MISCELLANEOUS 1,200 1,200
622.000 POSTAGE 300 300
624.900 PROGRAMMER EDP
Finance Custom software 6,000 0
Update payroll
Finance Custom software 500 0
Business License update
Finance " Custom software 3,000 0
Special Assessments update
and add modem availability
Comm Dev Custom software 6,000 0
software integration -
Finance Custom software - 10,000 0
finish G/L, A/P, A/R
Police Custom software 10,000 5,000
update court software 8
integrate with accounting
Finance Custom Software
Inventory program 0
........ --------
35,500 5,000
7
635,000 SOFTWARE
Finance Easier Graphics program 400 400
Police Calendar creator upgrade 50 50
Central Sery Right Hand Man 80 users 2,900 0
Central Sery PageMaker for Windows 550 550
Central Sery 3 Copies Windows 300 300
needed for certain
application programs
Central Sery Netware 386 upgrade, install 7,600 8,000
Central Sery City Code - text retrieval 1,000 0
Central Sery Additional new software 3,000 3,000
Central Sery Software updates 2,200
-------- ........
18,000 14,770
636.700 OFFICE SUPPLIES 2,000 2,000
640.000 TRAVEL AND TRAINING 1,200 1,500
642.300 TELEPHONE 1,000 1,000
------- -------
TOTAL MATERIALS AND SERVICES 69,000 35,570
CAPITAL OUTLAY
------------------------------------------
703.200 OFFICE EQUIPMENT
Warehouse Color Monitor & Card 750 400 -
Water/Elec Electronic Meter Reading 22,500 22,500
(4 hand-held devices)
Finance 386 20mz Computer, 16 bit NIC, 5,500 3,500
Engineering 386 AutoCAD workstation 5,500 3,500
Fire Computer - Stat 1 Secretary 1,550 3,500
Printer
Fire Computer - Fire Chief 1,550 800
Printer x
Fire Computer - Asst. Chief 800
Printer 300
Fire Laserjet Printer 1,500
Fire Modems to connect with Police 300 300
Police 2 Workstations 2,800 1,600
Police Printer for Mel (security) 350 350
Court Upgrade 1 computer to 286 1,550 800
Central Sery 386 Computer 6,300 4,000
Central Sery Duplex drives 8,000 5,000
Central Sery 3 UPS-s for active hubs 1,800 1,000
Central Sery Meter for fiber optic 1,000 0
Central Sery 2 Print servers 1,000 0
Central Sery Upgrade lj memory to 4mb 450 0
Central Sery Re-cabling costs for remodel (8 600 0
of remodel (815/hr x 40)
Warehouse Laserjet Printer - shops 1,500 1,500 -
Attorney City Attorney 2,000 Pam
Attorney City Attorney Secretary 2,000 1,100
Comm. Dev. EMME/2 9,000
Public Works 386 for Pam 1,800
Warehouse Mike Biondi- spare UB
Public Works 386 for Pete 3,500
Electric Carl - from Pete
Police Vic from Court
TOTAL CAPITAL OUTLAY 67,000 66,750
TOTAL PERSONNEL SERVICES 66,800 100,477
TOTAL MATERIALS AND SERVICES 69,000 35,570
TOTAL CAPITAL OUTLAY 67,000 66,750
------- -------
TOTAL REQUIREMENTS 202,800 202,797
8
VII. Why we need another person
The computer needs of the City have grown tremendously. All the work cannot be done
by one person without being a bottleneck to City progress. Another readily available
person is needed to fix bugs, fix problems with the network or workstations, write
integrated software, maintain the system, answer users' questions, and to install,
maintain, test and repair both hardware and software. As outside help is necessarily
limited in scope and rarely available for emergencies, contract programmers are no
longer sufficient to plug the gap.
9
�i 2
TO: Mayor and City Council, City of Ashland
FROM: Dennis K. Cooper for
Tolman Creek Mobile Home Park
Tax Lot 39-1-E-11C-1300 and 1400
SUBJECT: Tolman Creek Road
Street Improvements
DATE: September 3 , 1991
Introduction
As proposed, the street improvements at our property would con-
sist of a "half street. " The owners of Tolman Creek Mobile Home
Park request that our property be excluded from any proposed
street improvement district until such time that the whole
street, including both sides, can be included in one improvement
district constructed to residential standards.
Reasons for Excluding Tolman Creek Mobile Home Park from the
Improvement Districts
1. The proposed improvement district is commercial for the
section where the whole street is being improved and in-
cludes commercially necessitated improvements , including
broader sidewalks and turning lanes.
The "half" improvement portion of the project starts where
the residential section of the street starts . The compre-
hensive plan calls for residential zoning across the street
from the mobile home park and north to East Main Street. It
makes more sense to improve the residential portion of the
street on both sides as one project instead of piecemeal .
Half a street will not solve the traffic load problems
created by the commercial development at Ashland Street and
Tolman Creek Road.
2 . Our previous agreement to participate in street improvements
contemplated a whole street built to residential standards,
not half a street included on the perimeter of a commercial
improvement district.
The cost-benefit relationship for half of a street is dis-
proportionate. Half of a street does not provide a benefit
commensurate with the cost.
Construction economies are lost by doing half a job instead
of the whole job.
Conclusion
This street has mixed zones including single family residential,
multifamily residential , commercial and employment . The city
should not do half a job in the residential section as a bandage
for the traffic problem created in the commercial section.
TO: Mayor and City Council, City of Ashland
FROM: Dennis K. Cooper for
Tolman Creek Mobile Home Park '
Tax Lot 39-1-E-11C-1300 and 1400
SUBJECT: Tolman Creek Road and Ashland Street
Automatic Traffic Signal
DATE: September 3 , 1991
Introduction
The owners of Tolman Creek Mobile .Home Park request that our
property be excluded from the proposed Signal Improvement Dis-
trict because our property does not benefit from the proposed
improvements and we did not consent to inclusion in the district.
A signal improvement district has never been used to finance
signals in Ashland before. The inclusion of specific residential
users in an improvement district designed to benefit all resi-
dents is inequitable. This is a need created and magnified by
commercial development at the intersection , not residential
development.
Reasons for Excluding Tolman Creek Mobile Home Park from Specific
Signal Improvement District
1 . The property owners did not previously consent to inclusion
in this district.
2 . Tolman Creek Mobile Home Park is a residential neighborhood
located further from the subject intersection than any other
property in the signal district. Other residential property
of approximately equal distance from the intersection has
not been included in the district. We feel that inclusion
of this residential property in the signal district is
arbitrary, and that inclusion of any residential property is
inconsistent with the city' s affordable housing goals.
3 . The residents of this property do not benefit from the
improvement any more than any other residents of the city.
This improvement benefits the entire city and the cost
should be borne by the entire city.
4 . The proposed improvements are necessitated by commercial
property development, not residential development.
PUBLIC NOTICE i
NOTICE IS HEREBY GIVEN that pursuant to Article X Section 2 (c) of the
Ashland City Charter, that the Ashland City Council will meet on
September 3, 1991 at 7: 30 P.M. in the Civic Center Council Chambers,
1175 E. Main Street, to consider the first reading by title only of
the following:
1. An ordinance amending Chapter 15.28 of the Ashland Municipal Code
by adopting the 1988 Uniform Fire Code Standards with certain
modifications.
2 . An ordinance authorizing and ordering the improvement of Tolman
Creek Road from the Southern Pacific Railroad tracks to
approximately 1800 feet North of Ashland Street (Highway 66) by
constructing curbs, gutters, sidewalks, bikepaths, asphaltic
paving and storm drains and the installation of an automatic
traffic signal at the intersection of Ashland Street and Tolman
Creek Road and authorizing the assessment of the cost of the
improvements against property to be benefited and providing that
warrants issued for the cost of the improvement. be general
obligations of the City of Ashland.
NOTICE IS FURTHER GIVEN that copies of the foregoing ordinance have
been furnished to members of the City Council seven (7) days prior to
the foregoing Council meeting, and three (3) copies placed on file in
the office of the City Recorder for public inspection during business
hours. Nan E. rank in "
City Recorder
PUBLISH: Daily Tidings
August 26, 1991