HomeMy WebLinkAbout1991-1203 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it is
the subject of a public hearing which has been closed. If you wish to speak, please rise
and after you have been recognized by the Chair, give your name and address. The
Chair will then allow you to speak and also inform you as to the amount of time allotted
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agenda. `flJ
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
DECEMBER 3, 1991
I. PLEDGE OF ALLEGIANCE: 7: 30 P.M. , Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: Executive Session and Regular Meeting of
November 5, 1991.
IV. CONSENT AGENDA:
1. Minutes of Boards, Commissions & Committees.
2 . Monthly Departmental Report.
3 . Re-appointment of Councilor Susan Reid to Bear Creek
Greenway Committee.
V. SPECIAL AGENDA ITEMS:
1. Discussion with Jeff Luke, Pacific Program, regarding
strategic planning.
VI. PUBLIC HEARINGS:
1. Proposed Manufactured Housing Development Ordinance
P.A. 91-087.
2 . Proposed modifications to annexation criteria
P.A. 91-085.
3 . Proposed modifications to street and driveway grade
regulations - P.A. 91-143 .
VII. UNFINISHED BUSINESS:
1. Discussion of proposals presented by Friends of Ashland at
November 19 Council meeting.
VIII. NEW & MISCELLANEOUS BUSINESS:
1. Presentation by McCaw Cellular/TCI Cablevision on proposed
market test in Ashland for expanded wireless telephone
services.
2 . Letter from Bob Sullivan requesting permission to speak to
City Council concerning Reso. 91-39 defining street
capacities.
3 . Recommendation to fill vacancy for Position #2 on Parks
Commission.
IX. PUBLIC FORUM: Business from the audience not included on the
agenda. (Limited to 15 minutes)
X. ORDINANCES RESOLUTIONS & CONTRACTS:
1. Second reading by title only of "An ordinance relative to
� --�� regulations in the forest interface to prevent wildfires" .
2. Second reading by title only of "An ordinance concerning
standards for conditional use permits" .
3 . Second reading by title only of "An ordinance of the City
of Ashland amending the Land-use ordinance relative to
adequate capacity of city facilities.
4. Second reading by title only of "An ordinance deleting
Section 11. 28. 030 from the Ashland Municipal Code relative
to parking fines. "
5. First reading by title only of "An ordinance revising
Chapter 18.92 of the Ashland Municipal Code concerning off-
street parking regulations" . (Copies furnished in accord
with the Charter)
6. First reading of an ordinance amending the Sign Code,
Chapter 18.96, modifying the definition of a sign to
include interior lighted panels.
7. First reading of an ordinance repealing Chapters 4. 04 and
4.08 relative to annexation fees.
8. Resolution approving contract for residential conservation
agreement with Bonneville Power Administration.
9. Resolution classifying city taxes, fees, charges, and
assessments as subject to or not subject to the limits of
Section 116 of Article XI of the Oregon Constitution.
10. Contract with Oregon Energy Services for emergency heat
P� assistance program administered through the Salvation Army.
XI. OTHER BUSINESS FROM COUNCIL MEMBERS
XII. ADJOURNMENT
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
NOVEMBER 19, 1991
CALL TO ORDER: Mayor Catherine Golden called the meeting to order and
led the Pledge of Allegiance at 7: 30 P.M. .on the above date in the
Council Chambers. Laws, Reid, Williams, Acklin, Winthrop, and Arnold
were present.
APPROVAL OF MINUTES: The minutes of the Regular Meeting of November 5,
1991 were accepted as presented.
SPECIAL PRESENTATIONS: Tree-Planting Grant. David Chasmar, Chair of
the Street Tree' Commission, explained the Small Business Admini-
stration grant from the Oregon Dept. of Forestry which will be used to
plant 50 street trees on N. Main between the S.P. Railroad trestle and
Sheridan Street. The grant is for $4 , 527 to be matched by the City
from the Street Division tree-planting funds, and the work put out for
bid and awarded to local businesses. Chasmar commfnded the Tree
Commission and especially the following members for their efforts in
securing the grant: Nunes,. Sada, Behrsin, Minder, Hormel, and Staff
liaison, Robbin Smith. Winthrop moved to accept the grant and
authorize expenditure of matching funds, Williams seconded, all AYES
on voice vote. Donn Todt Recognition. Mayor Golden presented a
Certificate of Appreciation to Donn in recognition of 10 years of
service on the Street Tree Commission and the valuable expertise he
lends to same. Hiv/AIDS Proclamation. A proclamation was read
declaring the Thanksgiving season as "AIDS AWARENESS IN JACKSON
COUNTY".
CONSENT AGENDA: Winthrop asked that item 4 be pulled for discussion.
Reid moved to approve the remainder of the Consent Agenda as follows:
1) Minutes of Boards, Commissions & Committees; 2) Monthly
Departmental Reports; 3) Mayor's appointments to Transportation
Planning Advisory Committee; 5) Memo from Dir. of Public Works
regarding Ashland Pump Station spill; and 6) Memo from Dir. of Public
Works concerning paving of Hersey Street. Reid thanked Public Wks.
Dir. Hall for the information on the paving of Hersey Street. Arnold
seconded, all AYES on voice vote. 4) Financial report. for quarter
ending September 30, 1991. On a question from Winthrop, Finance Dir.
Turner explained that the Water Quality fund interest is paid twice a
year and the principal is paid once. The first interest and annual
principal payments were made September 1. Laws moved to •approve Item
#4 , Williams seconded, all AYES on voice vote.
PUBLIC HEARINGS: Off-street Parking Ord. Amendments (PA 91-102) .
Planning Dir. Fregonese reviewed the proposed changes to the Off-
street parking ordinance and requested that Section 18. 92. 100 be
deleted, and added discretionarily to the Site Review Ordinance. The
public hearing was opened and there was no response. Reid asked that
Section 18.92. 055 concerning, commercial buildings in the Historic
District be retained, and expressed concern that Section 18.92. 030
complies with the national handicap standards. Laws moved to direct
staff to bring back a final . ordinance, amended as follows: Section
18.92 .055 retained, Section 18.92 . 100 deleted and added to Site Review
Ordinance; amend Section 18.92. 020 B. 3 . " . . .General - one space for
350 square feet . . . " and " . . .Furniture and appliances - one space per
750 square feet . . . " ; 5. "Medical and dental - one space per 350
. Regular Meeting - Ashland City Council - November 19, 1991 - P. 1
/I
Off-street Parking Ord.
square feet. . . " and "General - one space per 450 square feet. . . " ; and
C. 1. , second line " . . .employees on the largest shift or for each 700
square feet of . . . " . . Section 18.92 . 030 will be amended to comply with
the Americans for Disabilities Act standards. The remainder of the
ordinance to remain as proposed. Arnold seconded .the motion which
passed unanimously on roll call vote.
Sign code Amendments (PA .91-127) . Planning Dir. Fregonese reviewed
the proposal to amend Section 18.96.020 23 . and add Section 18 .96. 030
J. The public hearing was opened, there was no comment and it was
closed. Williams and Reid felt the amendments were too restrictive.
Acklin said reasonable criteria should be developed to regulate
interior illuminated signs, not just ignore them. (e.g. blue light
fascia band recently installed at Knights Inn Motel) Laws said the
existing sign ordinance should be protected. Arnold moved to direct
staff to prepare ordinances in compliance with thegproposed changes,
Winthrop seconded. The motion passed on roll call vote as follows:
Winthrop, Arnold, Laws, YES; Reid, Williams, and Acklin, NO. Golden
broke the tie with a YES vote.
Adequate Public Facilities Requirement (PA 91-156) . On a question
from Acklin, City Admin. Almquist said adequate capacity of
electricity can be measured on the computer system. The public
hearing was opened, there was not comment and it was closed. Reid
asked about including schools and Acklin suggested directing staff to
work with the School Board to develop criteria for adequate school
capacity. The ordinance was read and Laws moved same to second
reading. Williams seconded and the motion passed on roll call vote
with Reid dissenting.
UNFINISHED BUSINESS: Reimbursement Policy. Reid told of her recent
appointment to the League of Oregon Cities Board and expressed concern
about running over the proposed allotted budget. Almquist noted a
provision for Council approval for expenses over budget. Reid moved
to adopt the policy, Williams seconded, all AYES on voice vote.
NEW & MISCELLANEOUS BUSINESS: Demolition Permit - 531 Scenic.
Winthrop moved to approve the permit with the condition that 1) the
Historic Commission review the plans before the house is demolished;
and 2) that the permit run with the property, not the owner. He then
dropped the second condition of the motion which Reid seconded. The
motion failed on roll call vote as follows: Acklin, Arnold, Laws, NO;
Reid, Williams, and Winthrop, YES. Golden broke the tie with a NO
vote. After a short discussion, Williams moved to reconsider .the
permit at a time convenient for the property owners, Winthrop
seconded, all AYES on voice vote.
Friends of Ashland Report. Mark Murphy, 492 Lynn St. , reviewed the
concerns expressed at the Town Hall meeting held by the Friends of
Ashland, and offered two video cassettes of same for Councilors to
view. Concerns included frustrations at not being taken seriously,
report conclusions not being acted on, traffic problems connected to
growth, losing quality of life and character of Ashland, lack of
adequate city services, water conservation, inconsistent information,
Regular Meeting - Ashland City Council - November 19, 1991 - P. 2
I
Friends of Ashland (Continued)
etc. Draft ordinances to control large scale commercial developments
were distributed to Councilors for their consideration. Golden said
the Council is not communicating well with the public and a more
concerted effort is needed, which is a. perfect re-direction of CPAC.
Laws said many changes are taking place which cannot be controlled and
the challenge is to keep the city livable given these changes. , He
noted the review and revision of the Comprehensive Plan which included
2 years of public hearings and opportunities for citizens to
participate. Susan Berryhill, 129 S. Laurel, said the Council gets
bogged down with facts and doesn't hear the feelings, and should hold
neighborhood meetings. Ron Thurner, 1170 Bellview, said information
should be reviewed and responded to with action. Arnold thanked those
who organized the Town Hall meeting and said the draft ordinances will
be shared with the newly created POD Committee. Acklin noted many
ordinance changes and programs which the Council has implemented over
the past ten years which improve the quality of life in Ashland
including: Sign Ordinance amendments, Tree Commission, Historic
Commission landmarks list, Physical & Environmental Constraints
Ordinance. , Floodplain Ordinance, SDC's, forest interface planning,
pedestrian amenities, street capacity standards, etc. Debbie Miller,
160 Normal, suggested using the cable access channel for better
communication.
Fire Department Staffing. Almquist recommended support of Fire Chief
Woodley's proposal to phase out the six student firefighter positions
and add one firefighter/medic to each of the three regular shifts.
Laws moved to extend the meeting, Acklin seconded, all AYES on voice
vote. Reid moved to approve the -proposal and Williams seconded.
Arnold said the Affirmative Action program should be implemented with
positions being widely advertised and women and minorities strongly
considered. The motion passed unanimously on voice vote.
Adopt Findings P.A. 91-099 (Lloyd Haines) . Arnold moved to adopt
same, Acklin seconded and the motion passed on roll call vote with
Reid and Winthrop dissenting.
Central Ave. Traffic Control. Public Works Dir. Hall asked that this
be referred to the Traffic Safety Commission. Barbara Ross, 148
Central, who initiated the petition, expressed concerns about the
large trucks which might cause vibrations and possibly damage old
houses on that street. Acklin moved to refer the item to the Traffic
Safety Commission, Winthrop seconded, all AYES on voice vote.
PUBLIC FORUM: No comment.
ORDINANCES . RESOLUTIONS & CONTRACTS: Unauthorized Camping. Almquist
asked for postponement. Allison Sacash, 122 7th St. , spoke against
the proposed ordinance. No action taken. Laws moved to extend the
meeting, Arnold seconded, all AYES on voice vote.
Vacate portion of Lori Lane. Second reading by title only of an
ordinance vacating a portion of Lori Lane. Winthrop moved to adopt
same, Arnold seconded, all YES on roll call vote. (Ord. 2653)
Regular Meeting -- Ashland City Council - November 19, 1991 - P. 3
Public Easements. Second reading by title only of an ordinance
amending Section 4 . 18 . 020 concerning vacation of public easements.
Laws moved to adopt same, Winthrop seconded, all YES on roll call
vote. (Ord. 2654)
Forest Interface Regulations. First reading by .title only of an
ordinance relative to regulations in the forest interface
wildfires. (Copies furnished to prevent
in accord with the Charter) . Williams
moved to second reading, Winthrop seconded, all YES on roll call vote.
Conditional Use Permits Standards. First reading by title only of an
ordinance concerning standards for conditional use permits. (Copies
furnished in accord with the Charter) Williams moved to .second
reading and Reid seconded. Winthrop asked that the ordinance be
tabled for two weeks in light of testimony from Friends of Ashland.
The motion passed as follows on roll call vote: Laws, Reid, and .
Winthrop, NO; Williams, Acklin, and Arnold, YES; Golden broke the tie
with a YES vote.
Adequate Capacity of City Facilities. Ordinance read earlier in
meeting.
Amend Section 11.28. 030 Re: Parking Fines. First reading of an
ordinance deleting reference to parking fines from Section 11.28. 030
of the Ashland Municipal Code. Laws moved to second reading, Winthrop
seconded, all YES on roll call vote.
Canvass of Vote. Resolution declaring the Canvass of the Vote of
November 5, 1991 regarding G.O. Water Bonds. Winthrop moved to adopt
same, Arnold seconded, all YES on roll call vote. (Reso. 91-43)
Adopt Site Design and Use Guidelines. A resolution was read adopting
the revised Site Design and Use Guidelines. Arnold moved to adopt
same, Williams, seconded, all YES on roll call vote. (Reso. 91-44)
Air Taxi Agreement. P.W. Admin. Asst. Pam Barlow asked that Council
wave the on-site facilities standard, and allow Staff to negotiate the
financial section. Williams moved to approve the agreement, Arnold
seconded, all YES on roll call vote.
OTHER BUSINESS FROM COUNCIL MEMBERS: None.
ADJOURNMENT: The meeting adjourned at 11:45 P.M.
Nan E. Franklin Catherine M. Golden
City Recorder Mayor
Regular Meeting - Ashland City Council - November 19, 1991 - P. 4
CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
R EGIJL.AR MEETING
M I NLTI'E S
October 28, 1991 Chair Adams called the meeting to order at
7:00 p.m. at 340 S. Pioneer Street.
ATTENDANCE:
Present: Patricia Adams, Al Alsing, Tan Pyle, Lee
Howard, Ken Mickelsen. Conmissioner
Reynolds arrived late.
Absent: None
I. ADDITIONS OR DELETIONS TO THE AGENDA None
II. APPROVAL OF MINUTES Commissioner Howard made a motion to approve
the minutes of the September 25, 1991
Regular Meeting as written. Commissioner
Alsing seconded.
The vote was 4 yes - 0 no
III. BILLS AND FINANCES
A. Approval of previous month's disbursements
Commissioner Pyle made a motion to approve the previous month's
disbursements as indicated by Payables checks #5628 - #5737 in the amount
of $51,689.52 and Payroll checks #4925 - #4992 in the amount of $29,533.44.
Commissioner Alsing seconded.
The vote was: 4 yes - 0 no
B. Resolution to authorize loans between funds
Director Mickelsen presented a memorandum to the Commission indicating
that each year the Ccmnission passes a resolution to authorize the Parks
and Recreation Fund to lend funds to other funds under the administration
of the Camnission. Because property tax dollars do not begin caning in for
the current fiscal year until November, the Recreation Serial Levy
typically does not have enough cash to carry it over from July to November.
MOTION Canmissioner Howard made a motion to authorize the Chair to sign a
resolution authorizing interfund loans among the funds administered by the
Commission. Commissioner Pyle seconded.
The vote was 4 yes - 0 no
IV. AUDIENCE PARTICIPATION ON THE AGENDA
A. Oregon Shakespearean Festival Association representatives
Bill Moffat, president of the O.S.F.A. Board, presented an information
sheet to the Commission which explained a motion which had been passed by
the board at its meeting on October 16, 1991. Essentially the motion
indicated that the Festival, would be donating the ticket proceeds of one
regular outdoor performance to the Ashland Parks and Recreation Department
in recognition of the special relationship which exists between the
Festival and Lithia Park.
Ashland Parks and Recreation Commission Page 2
Regular Meeting - October 28, 1991
AUDIENCE PARTICIPATION - O.S.F.A. Board con't.
In discussion of the Festival 's decision and intent, Mr. Moffat
elaborated on the following: that ticket proceeds indicated the sales of
tickets and did;not include concessions; that the proceeds would be "net"
for the performance which would take into the account those tickets which
were "comp" tickets or those which were sold at a reduced rate; that the
performance would not be a preview performance or an added benefit
performance but a performance on the regular schedule; that, although the.
Festival could not guarantee that the donation would be an ongoing one, it
was the intention that the donation would be made each year with the first
donation being made in 1992; that the contribution would be made .at the end
of the season in which the performance occurred, probably November; and
that the Festival would not be restricting the Commission's use of the
funds so that use of the contribution could be maximized by the Commission.
In further discussion, Mr. Moffat indicated that the Festival felt free
to offer such a contribution now that the Commission has endorsed a funding
proposal for the Open Space Park Program which did not include a ticket
tax; that such a tax would be viewed extremely negatively by Festival
donors and would harm the Festival 's own fund raising efforts. He also
said that an element of the Festival 's thinking in offering the
contribution has to do with the structure of the relationship between the
Festival and the City broadly. The Festival , like any sizable institution,
brings both benefits and costs to the community. He said that as long as
citizens and officials see the benefits of the Festival outweighing the
costs to the community, the Festival will be seen as the treasure that the
Board believes it is. He said that the City Council over the years has
consistently husbanded the relationship between the city and the Festival
in a very positive spirit. He said that for some time the message that the
Board has received from the Commission is that, at least for that portion
of City government for which the Commission is responsible, that the costs
outweigh the benefits. He said that it was the Festival Board's intent to
offer a solution which would alter this recurring problem. He said that
finally, in the Board's consideration, was the special relationship that
the Festival has with Lithia Park in that the theaters not only sit on park
land but Festival goers almost consider the experience of Lithia Park as
part of their theater going experience.
Commissioner Adams indicated that she greatly appreciated the Board's
proposal and appreciated the efforts on behalf of Mr. Moffat and Ms.
Drescher in working on the proposal . She reiterated that she too believed
that there was a close tie between the Festival , its patrons, and Lithia
Park. The other Commissioners also expressed their appreciation for the
Festival 's action indicating that they too felt that the cooperative spirit
in which it was offered would be very positive for both the Parks and the
Festival . In response to a question from Ccumissioner Pyle as to how the
Commission could best publicly express its appreciation to the Festival ,
Mr. Moffat indicated that the Board had not discussed that aspect fully as
yet. The Commission indicated that it would like to cooperate with the
Festival in whatever manner would be best for the Festival to acknowledge
the donation.
Ashland Parks and Recreation Commission Page 3
Regular Meeting - October 28, 1991
V. OLD BUSINESS
A. Vector Control - Rat Population in Lithia Park
Eugene Papineau, Director of Jackson County Vector Control, was present
in the audience to speak to the Commission about considering implementing
an EPA approved rodenticide program to curb the rat population in Lithia
Park. Mr. Papineau indicated that despite the department's efforts to make
the habitat at the upper duck pond less conducive to rat breeding, the rats
continue to thrive in great number. He outlined, the program for the
Comnissioners explaining the kind of rodenticide and bait traps which would
be used; particularly showing the safety features of the traps which were
designed specifically to only allow small rodents to enter, were approved
by Fish and Wildlife and were locked and fastened to the ground in some
manner. He said that if the Commission approved the program he would begin
to implement it sometime in December after the normal die off period for
the rats had taken place.
d
After some discussion, the Commission decided to undertake the baiting
program. Commissioner Alsing suggested that the department contact Public
Works to see if a coordinated program could be arranged for the same time
frame for the sewers in the area. Mr. Papineau and the other Camiissioners
concurred that this would be an excellent idea.
B. Concepts for Calle Guanaivato
Midge Maurer from Brian Mostue's Landscape Architectural firm was
present in the audience to go over conceptual drawings for possible
improvements to the Calle Guanajuato area. Ms. Maurer stressed that the
drawings illustrated simply ideas from which the Commission might work to
plan for future improvement of the area. Primarily ideas for enhancement
of the area focused on re-designing the entry ways to encourage more foot
traffic, adding more attractive plantings and seating areas, and placing a
few vending carts in the area. After some general discussion of the
conceptual ideas, the Camiissioners thanked Ms. Maurer for her
presentation.
C. Proposals for 1992 Marketplace operation
Director Mickelsen indicated to the Camdssion that the only person to
submit a proposal for use of Calle Guanajuato for marketplace purposes for
the summer of 1992 was Judie Bunch. Ms. Bunch was present in the audience
to respond to Commissioners questions about the proposal . Ms. Bunch made a
proposal along the guidelines set forth in 1991, however, she also
om
requested that the Commissioners consider not reducing the number of booths
which would be allowed in 1992 as had been decided by the Commission in the
previous year. Several crafts persons were also present in the audience.
The crafters spoke strongly against reducing the number of spaces
indicating that when only a few booths were present it appeared that "there .
was nothing going on" and foot traffic did not came back to investigate.
MOTION After some discussion, Comussioner Reynolds ca miented that he would be
in favor of maintaining the same number of booths as in 1991 since the
Commission does not yet have clear guidelines set for the renovation of the
area and made a motion to that effect. Cammissioner Pyle seconded.
Ashland Parks and Recreation Commission Page 4
Regular Meeting - October 28, 1991
Proposals for 1992 Marketplace - con't.
In discussion of the motion, Commissioner Reynolds indicated that .until
the Commission actually had a plan which would require the reduction of the
number of booths, he was willing to go with a year to year renewal .
Commissioner Alsing indicated that he would prefer to further study some
concepts as to the best use of the area before cutting back more spaces for
the marketplace. Commissioner Adams indicated one of the reasons that a
year ago the Commission had adopted' a program for gradually reducing the
number of places for the marketplace was to give the marketplace the
opportunity to gradually relocate to a different location. She expressed
concern that if a plan similar to the plan presented by Ms. Maurer were
adopted at a point in time then the marketplace could be abruptly reduced
rather than slowly pared down. In response to an inquiry by Commissioner
Adams, Ms. Bunch indicated that she had up to 21 booths at the Water Street
site in 1991 and gave up 8 to 11 booths at the Calle Guanajuato site.
Commissioner Pyle indicated that by seconding the motion he indicated a
change in position from the plan which the Commission adopted last year.
He said that reducing the number of booths for 1992 was just a stage and
that, since the Commission still does not have any specific plans for the
area adopted, that continuing the same number of booths in 1992 as in '91
seemed reasonable with the understanding .that the situation might change by
1993 if the Commission does have firm plans.
The vote was: 3 yes - 2 no (Howard, Adams)
D. Open Space Park Program funding
In brief discussion, the Commission determined that informally it has
assessed that there is probably not enough support on the City Council to
place the funding package approved at the Commission's September meeting on
the ballot.
MOTION Commissioner Alsing node a motion to rescind the motion passed at the
September 25, 1991 Regular Meeting to forward a funding proposal for the
Open Space Park Program to the City Council . Commissioner Howard seconded.
The vote was: 4 yes - 1 abstain (Reynolds)
MOTION Commissioner Howard made a motion to write a letter to the City Council
reiterating its strong support for the funding proposal outlined at the
September 1991 meeting but indicating that it is not requesting that the
City Council place the proposal on a ballot because it does not believe
that there is adequate support on the Council to approve such a request.
Commissioner Pyle seconded.
The vote was: 5 yes - 0 no
E. Water facilities for Garfield Park
Commissioner Howard presented the Commission information on water play
facilities which could be placed in Garfield Park as well as at Hunter
Park. The idea for Garfield Park would be a kind of fountain in which
smaller children could play but which would require minimal maintenance.
The facility at Garfield Park would be open to the public at no fee as
Ashland Parks and Recreation Commission Page 5
Regular Meeting - October 28, 1991
Water facilities - con't.
other kinds of playground equipment are. In looking forward to expanding
the Hunter Park facilities, the water play facility would be much larger
and a fee would be charged as it is to swim at the Meyer Pool . By general
consensus, the Commission decided to pursue both ideas for Garfield and
Hunter Parks.
VI. AUDIENCE PARTICIPATION NOT ON THE AGENDA None
VII. NER BUSINESS
A. Authorization to advertise for bids on tree work
Director Mickelsen requested authorization to advertise for bids for
the annual tree pruning which the department undertakes as part of the
ongoing maintenance of the trees in the park system.
MOTION Comnissioner Alsing made a motion to advertise for bids for tree work
in the park system. Commissioner Howard seconded.
The vote was: 5 yes - 0 no
B. Continuation of Lithia Park hillside management program
Director Mickelsen informed the Commission that department staff would
soon begin burning the slash piles which have been accumulated along the
hillside in Lithia Park as part of the fire prevention/hillside management
program adopted by the Commission. Department staff has received all
proper permits and will coordinate the burning efforts with appropriate
agencies. An article has appeared in the local newspaper to inform the
public and flyers have been distributed to residences adjacent to the park
letting then know what will be happening.
C. Request for plague for drinking fountain
Director Mickelsen presented a memorandum to the Commission outlining a
request by the Jones family to donate a drinking fountain to the department
for Glenwood Park and to have a memorial plaque placed on the fountain
indicating that it was donated on behalf of their grandson. Policy
concerning Lithia Park is that no memorial plaques will be placed on
donations unless the size of the donation is substantial to the park
system. No specific policy has been put into effect for the outer parks as
requests of this kind are not frequently made for the outer parks.
MOTION Commissioner Howard made a motion to approve a plaque for the
donationed fountain considering the fact that only few requests of this
nature cane in for the outer parks. Commissioner Pyle seconded.
In discussion of the motion, Comnissioner Alsing indicated that he had
no particular difficulty with approving this request but expressed concern
that years down the road the parks may became littered with manorial
plaques. He suggested that the Commission may want to consider a "plaque
board" at some time to give recognition to those people who want to donate
to the parks.
The vote was: 5 yes - 0 no
Ashland Parks and Recreation Commission Page 6
Regular Meeting - October 28, 1991
VIII. CORRESPONDENCE, COMMUNICATIONS, DIRE7CTOR'S REPORT None
IX. ITEMS FROM OCMMISSIONERS
Included in the Commissioner's packet was a copy of the Fall issue of
the Southern Oregon Land Conservancy's newsletter in which the possible
purchase of the 110 acres off Park Street known as the Brevik Property was
discussed. Commissioner, Alsing reported that he had attended a meeting of
SOLC in which the possible purchase of the property was discussed. He said
that it was his understanding from the meeting that the City would own the
property and SOLO would administer it.
Comissioner Lee Howard informed the Conission that because his
present line of work was requiring substantial time out of Ashland he felt
he would no longer be able to serve effectively on the Commission,
therefore, he would be resigning his position as of December 31, 1991.
After brief discussion, the Commission decided to write a letter to the
Council suggesting that a replacement for Commissioner Howard's position be
appointed following previously accepted procedures; that is, the Commission
would advertise for and interview candidates who would like to fill the
position and then make a recommendation to. the Council for appointment.
X. NEXT MONTH'S AGENDA The next Regular Meeting was scheduled for
Monday, November 25, 1991 @ 7:00 p.m. A
study session will be held either Saturday,
Novemnber 23, 1991 or prior to the Regular
Meeting on the 25th.
Resp ctful�y submitted,
Ann Benedict, Management Assistant
Ashland Parks and Recreation Department
a
Monthly Building Activity Report: 10/91 Page 1
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Undefined (Permit #9110655) :
ENTRY VOIDING 9110655 0
Subtotal: $ 0
Undefined (Permit #9110656) :
ENTRY VOIDING 9110656 0
Subtotal: $ 0
Undefined (Permit #9110655) :
VOIDED ON 11/19/91 2 0
Subtotal: $ 0
Building:
ADDITION 6 72 ,980
APARTMENT 1 1 10,000
CARPORT 1 1,400
COTTAGES 4 4 0
DECK 1 8, 000
DEMOLITION 2 0
FENCE 4 2, 071
GREENHOUSE 2 23 , 500
PATIO 1 1,400
RAMP 1 500
REMODEL 4 117,000
REMODEL & ADDITION , 2 1 68,720
REMODEL GARAGE 1 2 , 500
REROOF 1 3, 000
RESTORATION/ADDITION 1 12, 000
RETAINING WALL 1 6, 000
SFR 3 3 297 , 008
SHED 1 150
SKYLIGHT 1 800
SWIMMING POOL 1 11, 000
WINDOWS 1 1, 200
Subtotal: $ 639,229
Electrical:
.ELECTRIC 22 43 , 520
Monthly Building Activity Report: 10/91 Page 2
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Electrical:
TEMP SERVICE 1 125
Subtotal: $ 43 , 645
Mechanical:
AIR HANDLER 1 2,240
BOILER INSTALLATION 1 5,867
BOILER/FURNACE 3 11,000
ELECTRIC WALL HTRS 1 1, 070
ENTRY VOIDING 9110099 0
ENTRY VOIDING 9110654 -200
GAS FIREPLACE 1 700
GAS FURNACE 1 45.0
GAS LINE 2 534
GAS LINE&VENT 1 300
GAS SPACE HEATER 1 150
GFAU 5 14,285
HEAT PUMP 1 2 ,700
VOIDED ON 10/28/91 1 200
VOIDED ON 11/13/91 1 0
WATER HEATER 1 200
WOODSTOVE 3 3 , 545
Subtotal: $ 43 , 041
Plumbing:
FIXTURES 2 1, 210
PLUMBING 4 9, 100
solar water heater 1 2, 000
WATER HEATER 1 650
Subtotal: $ 12 , 960
***Total: $ 738,875
COMMERCIAL:
Building:
ADDITION 1 4, 000
COTTAGES 1 1 300, 000
DECK 1 600
r
Monthly Building Activity Report: 10/91 Page 3
# Units Value
COMMERCIAL:
Building:
DROP CEILING 1 0
EXCAVATION TANK REMOVAL 1 0
REMODEL & ADDITION 1 1; 100,000
RETAIL 2 2 , 744 ,000
STREET SCENE WALL 1 100
Subtotal: $ 4, 148,700
Electrical:
ELECTRIC 5 9 , 525
Subtotal: $ 9, 525
Mechanical:
GAS FURNACE 1 1, 500
GAS LINE 2 600
GFAU 1 200
Subtotal: $ 2, 300
Plumbing:
PLUMBING 3 5, 000
Subtotal: $ 5, 000
***Total: $ 4 , 165, 525
--------------------------------------------------=-------------
----------------------------------------------------------------
Total this month: 122 $ 4, 904, 400
Total this month last year: 111 $ 2 , 803 , 536
Total year to date: 420 $14 ,733 , 454
Total last year: 354 $ 7 , 704 , 410
This month This month This year
last year
Total Fees: 42, 947 32 , 308 120, 452
Total Inspections: 452,' 453 1495
NEW CONSTRUCTION: 10/91
RESIDENTIAL
PAGE NO. I
11/20/91
ADDRESS #UNITS CONTRACTOR VALUATION
** APARTMENT
868 A ST1/2 OWNER 10000. 00
** Subtotal **
10000. 00
** SFR
1000 WALKER AV OWNER 112008.00
336 ORANGE AV MEDINGER 95000.00
351 BRIDGE ST OWNER 90000. 00
** Subtotal **
297008 . 00
** TEMP SERVICE
171 OAK ST KAYLOR & SON ELECTRIC 125. 00
** Subtotal ,**
125. 00
*** Total ***
307133 . 00
NEW CONSTRUCTION: 10/91
COMMERCIAL
PAGE NO. 1
11/20/91
ADDRESS #UNITS CONTRACTOR VALUATION
** COTTAGES
171 OAK ST#1 N PAC CONSTR 0.00
171 OAK ST#2 N PAC CONSTR 0. 00
171 OAK ST#3 N PAC CONSTR 0. 00
171 OAK ST#4 N PAC CONSTR 0. 00
171 OAK STRETAI N PAC CONSTR 300000. 00
** Subtotal **
300000. 00
** RETAIL
2341 ASHLAND ST Todd Constr 1044000. 00
0 ASHLAND ST _ Meili Constr Co 1700000. 00
** Subtotal **
2744000.00
*** Total ***
3044000.00
Memorandum
A
GRFGGa
November 14 , 1991
s
�. The Mayor and City Council
Wrum: Steve Hall, Director of Public Works _A'vl�
cm
rr Public Works Monthly Report for the Month of
uQjPr October. 1991
The following is a condensed report of the activities of the
Public Works Department for the month of October. 1991:
ENGINEERING:
1. Issued 7 street excavation permits.
2 . Issued 6 miscellaneous construction permits.
3 . Issued 2 curb painting permits.
4 . Responded to 3 vision clearance complaints.
5. Performed the following work on the 1991 Misc. Concrete
Construction Project:
a. held bid opening and prepared analysis of bids
b. awarded contract to Vitus Construction Company
C. held pre-construction conference
d. issued notice to proceed, notified Wage and Hour
Division
f. layed out areas of construction
6. Performed the following functions on the Plaza Island
reconstruction:
a. surveyed and staked locations of utility lines
b. coordinated construction of utilities by City crews
7. Performed the following work on the 1991 Storm Drain
Project:
a. completed plan and profile of the Mountain Ave. drain
b. completed topo survey of the Hersey St. and Clinton St.
storm drains
c. ,. continued preparation of plans and specifications for
the project
8. Field checked the following subdivision plats:
a. Greensprings Sub, ext. III
b. Mill Pond Sub, Ph. VI
c. Oak Creek Subdivision
9. Performed the following work on the Peachey/Paradise Sewer
assessment district:
a. prepared descriptions for easements and right of way
acquisitions (5)
b. surveyed, staked and computed grades for sewer line
C. held pre-construction conference
d. issued notice to proceed
Public Works Monthly Report
October, 1991
Page 2
10. Performed the following work on the Tolman Creek Road
L. I. D. :
a. established center line and performed profile survey
b. ran cross sections adjacent to the Tolman Creek Plaza
C. revised grades for curb and gutter on the east side
adjacent to the plaza
d. met with Marquess and Associates concerning engineering
services
e. contacted Blanton Engineering concerning engineering
services
f. layed out locations of fire hydrants and services
11. Prepared memo and information for council consideration of
the release of 2 public easements.
12 . Performed the following work pertaining to the Tolman Creek
Plaza:
a. prepared letter of acceptance of materials installed by
contractor
b. inspected work done on public facilities
13 . Provided inspection for the following projects:
a. Greensprings Sub. Ext. No. III
b. Park Estates, Ph. III
C. Clay Creek Est. Ph. III
d. Oak Street Sub.
14 . Performed the following work relating to the 'A' Street fuel
tank removed:
a. met with contractors, owners etc.
b. located disposal site
C. acted as project coordinator
15. Reviewed and made recommendation for engineering for the
high level water system.
16. Acquired the following permits:
a. Tolman Creek Rd. (Jackson County)
b. Crowson Road (Jackson County)
C. N. Main Street (State Highway)
17 . Surveyed and filed survey of the center line of Clay Street.
18 . Surveyed and determined center line locations of Peachey
Road, Walker Avenue, Hillview Drive and Paradise Lane.
19. Staff attended weekly auto cad training.
20. Performed the following work on the 1991 Street Improvement
Project:
a. Replaced missing grade stakes
b. marked driveway locations
C. inspected work performed by contractor
21. Updated FAA regulation files.
22 . Researched right of way data on Pine Street between Baum and
High .Streets.
23. Updated storm drain utility maps.
24 . Updated street index map.
s
Public Works Monthly Report
October, 1991
Page 8
25. Computed ,service and connection fees for Greensprings
Subdivision ext. no. III.
26. Reviewed and field checked 4 land partition plats.
WATER QUALITY MONTHLY REPORT
October 1991
Water:
Repaired 2 leaks in City-owned water mains.
Repaired 8 leaks in customer service and/or meter.
Repaired 1 Lithia leak.
Changed out 25 water meters.
Installed 8 meter risers on low services.
Installed 6 new water meters with hand valves.
Installed 3 customer hand valves.
Repaired 2 fire hydrants
Changed one hydrant and relocated two hydrants to new Shopping
Center area along Hwy 66, and installed new hydrant at Tolman
Creek Rd.
Installed 2, 3/4" water services and one, 1".
Replaced 3 broken curb stops.
Installed meter boxes in new Spring Creek Subdivision.
Repaired 2 drinking fountains.
Chlorinated and put into service new water main at Barrington
Subdivision. Also 12" main .down Crowson Rd.
Installed 2, 8" fire lines, 3" water service, 4 , 2" water
services to the new Tolman Creek Shopping Center.
Started new 10" Grandview water line with 16" x 10" tap and ran
few hundred feet.
Sewer:
Installed 3, 6" sewer services to new Shopping Center.
Installed 1, 4" sewer service.
Repaired 3 sewer lateral.
Replaced 1 sewer service.
Rodded 12,768 ' of City sewer mains.
Recorded 1, 315 ' of City sewer mains on video tape.
The new Sewer Jet Rodder arrived.
Miscellaneous:
There were 120 requests for Utility locate calls.
There were 119. 64 million gallons of water treated at the Water
Treatment Plant and 52.36 million gallons of water treated at the
Waste Water Treatment Plant.
Used 65 yards of 3/4" minus rock at various job sites.
wooneispi
City of Ashland
OCtobL'l 1'91 Fl+'[Illlt
lei
--- SWEEPER:
Swept 91b 2 Sweepers.
Collectcd 358 yards of debris.
Resjjortded to 98 uti lity location requests.
L Graded several streets and alleys.
Patched pot holes and sunken services.
Cracked sealed an Oakwood and Fero.o.d Streets.
SIGNS:
1s Took down limited parking signs from: Winburn Way, Pioneer Parking
Lot and Hargadine Parking Lot. Also removed Commercial Bus Parking
Only signs from Go. Pioneer St. .
2z Replaced I missing and I faded street sign.
Installed X-WC.U.. s,ons on E. Main, both sides Of Mountain Ave. .
Installed 15 MIN. PARKING store in front of 505 Sis1kiyou Blvd..
STORM DRAINS:
2711 Flushed and/or rodded several storm drain systems.
Replaced wooden catch basin cover with a steel plate on Wightman St.
29 above Iowa St..
!i. Connected r-oof (train to catch basin On Hersey at Helman that
� -co ntracLor forgot.
Installed 60 ft. of 10 it). concrete storm drain on Westwood above
Ny I a Ln.
Installed pipe in 2 T.I.D. poxes on Normal Ave. to prevent fUtUre
flooding of prop(,rty.
Cleaned dr.111aQe ditch on No. Mountain Ave. .
Repaired catch basin cover at 44 2nd. St. .
Cleaned 100 ft. of R/R ditch on the No. side of tracks E. of
�i. Wightman. Placed concrete rip-rap along berm and readied for gunite.
Insiall.d Catch basin at entrance to alley next to 261 W. Hersey.
MISC. :
Assigned 2 people for 11 days and 4 people for 3 days to help with
44 the re-modeling construction an the Plaza.
Hauled off sweeper pile several times.
C,otir,,.ed ra,,Jinq manholes and valves in conjunction with re--surfacing.
Sealed cracks in Fernwood and Oakwood Streets.
Cleaned up debris from pasture off of E. Main and Wightman after
dirch c leaning.
v,: Cleaned up and readied for winter, all re-surfacing equipment.
Picked of) several wood stoves for the Energy Dept. .
Readied planter areas by Street/Fleet Maint. building for new curb.
3 Graded large areas around hangars at the airport.
:
52! Saw-cut areas around the Plaza and on Glendale Ave. for patching.
Rolled ditc.h On Pinecrest off Woodland Dr..
,.E Hauled off 357; yards of material from old 'A' Street yard. Hauled in
7 for back-fill: 110 yards of shale rock, 190 yards of granite and
the rest in 7.'4 rintic rock.
4
Stripped old sewer rodder. Sold to T.I.D. .
Hauled old tanks and scrap metal from old -'A'- Street yam-to Medford.
Fenced off Plaza construction area for Halloween.
61 Pruned tree at the airport for vision clearance.
7 -Cut weeds an City property at corner-of -Vista and Glenview-Dr..-
S e Cleaned up facilities on a weekly basis.
1 1
Helped in f;lhop when needed.
City o1 Ashland
Fleet Mainter•ancc
---- October' 1991 Report _ __...
i
uo' -- -2 mechanics completed work on 97 work orders
for various types of city equipment: and vehicles.l-h, divisions and
!� departments involved are as follows:
Administration: 1
a --- building: 1
6
r' Cemcter y: e
.•9
'20 Community Service Volunteer O -
21
33 . -- Electric: -
zo:
j241 En Lt n •.
Engineering: 2
36'
231
' -.- Fire: 7
e
39
o Pal ice: 11
---Senior Van:
�3a1 .Shop: 1
N3. Street: - 25
Warehouse: - O i
wi
Paz! .water: 27 -
Airport O
-- -MISC. : u -
a6
jam! The emergency generators at City Hall and the Civic Center were fueled
- -and manually tested weekly. '- - - - --- -
50.
I and M cer'ti'ficates issued for the month: --T -
i92,
lyaj City of Ashland: 5
15i S.O.S.C.: 9 _
_. S.O.S.0- : - 4 -.
Contents of Record for Ashland Planning Action 91-087
REQUEST FOR MODIFICATION AND COMPLETE .
REPLACEMENT OF THE CURRENT ORDINANCE
CHAPTER RELATING TO MANUFACTURE HOUSING
DEVELOPMENTS -- 18.84 OF THE ASHLAND
MUNICIPAL CODE.
APPLICANT: CITY OF ASHLAND
Planning Department Staff Report 12/3/91 . . . . . . . . . . . . . . . . . . . . . . . . 1
-- Planning Commission Minutes 9/10/91 . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Planning Commission Minutes 8/13/91 . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Planning Commission Minutes 7/9/91 16
Planning Commission Minutes 5/14/91 . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Manufactured Housing Park Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
December 3, 1991
PLANNING ACTION: 91-087
APPLICANT: City of Ashland
ORDINANCE REFERENCE: 18.84 Manufactured Housing Developments
REQUEST: Modification and Complete Replacement of the current ordinance chapter
relating to Manufactured Housing Developments
4
I. Relevant Facts
1) Background - History of Application:
This ordinance change has been necessitated by modifications in State laws
which cities must incorporate into their ordinances at the time of periodic
review.
The Planning Commission has discussed some of the features of this
ordinance, and have made a visit to a manufactured home sales lot in
Phoenix.
These ordinance changes were reviewed and approved by the Planning
Commission at their September 10, 1991 regular meeting. Their
recommended changes have been included in this staff report.
2) Detailed Description of the Proposal:
The revised ordinance is essentially'a total revision of the current
development code regarding the development of manufactured housing
parks and subdivisions.
The ordinance follows a similar format to that of the Performance
Standards subdivision code, with an outline plan and final plan.
Manufactured housing developments are limited to the R-1-3.5 or R-2
zones.
In accordance with State requirements, an allowance has been made for
the relocation of non-conforming manufactured housing developments
see 18.84.090.
IL New Ordinance
Chapter 18.84
MANUFACTURED HOUSING DEVELOPMENTS
Sections:
18.84.020 Purpose.
18.84.020 General Provisions.
18.84.025 Definitions.
18.84.030 Procedure for Approval.
18.84.040 Setback Requirements.
18.84.050 Design Standards.
18.84.060 Manufactured House Standards.
18.84.070 Roadway, Sidewalk and Off-Street Parking Standards;
18.84.080 Storage and Temporary Occupancy of Manufactured Homes.
18.84.090 Nonconforming Manufactured.Housing Developments.
18.84.100 Special Conditions.
18.84.010 Purpose. The purpose of this chapter is to encourage the most appropriate
use of land for manufacturing housing development purposes, to encourage design
standards which will create pleasing appearances, to provide sufficient open space for
light, air and recreation, to provide adequate access to and parking for manufactured
housing sites, and to refer minimum utility service facilities to appropriate City codes.
18.84.020 General Provisions.
A. No person shall establish, operate, manage, maintain, alter or enlarge any
manufactured housing development contrary to the provisions of this ordinance.
B., In addition to the requirements of this chapter, all manufactured housing
developments shall conform to the regulations of ORS Chapter 446, together with such
administrative rules as may be adopted from time to time, except where such regulations
are exceeded by the requirements of this.chapter, in which case the more stringent
requirements shall apply.
C. Manufactured housing developments shall be subject to regulations of this chapter
and shall be located only on sites approved for use under the provisions of such chapter.
PA91-087 Ashland Planning Department — Staff Report
City of Ashland December 3, 1991
Page 2
D. Manufactured housing development may be located or relocated only in R-1-3.5 and
R-2 zones.
18.84.025 Definitions. The following terms are defined for the purpose of this Chapter
and do not otherwise apply to the Land Use Ordinance:
A. Building Envelope. An area, within the property boundaries of a lot or space, within
which a permitted manufactured housing or structure can be placed.
B. City Facility. A public service or facility provided, owned and controlled by the City.
C. Diameter Breast Height. The outside diameter of the trunk of a tree, measured 4.5
feet above ground level.
D. Homeowners Association. A homeowners association is an organization formed for
the maintenance and operation of the common areas of the development. The
membership in the association must be automatic with the purchase of a dwelling unit or
other property in the planned development. The association's principal source of funds .
shall be an assessment levied against each dwelling unit or other property, which
assessment shall be enforceable as a lien against the property.
E. Open Space. A common area designated on the final plans of the development,
permanently set aside for the common use of the residents of the development. The
open area may be landscaped and/or left with a natural vegetation cover, and in which
area no thoroughfares, parking areas, or improvements other than recreational facilities
are located. All developments shall provide a minimum of 5% of the total lot area in
Open Space.
F. Pedestrian Path. A graded cleared way, adjacent to the curb at curb level, for
individuals who travel on foot.
G. Unbuildable Area. All areas outside of building envelopes and within open space.
18.84.030 Procedure for Approval.
A. Outline Plan:
1. Application for subdivision approval under this Chapter shall be accompanied
by a proposed Outline Plan. For developments of less than 10 lots, the Outline
Plan may be filed concurrently with the Final Plan, as that term is defined in
18.84.030 B. 4. But for developments of 10 lots or more prior Outline Plan
approval is mandatory.
2. A Type II procedure, as defined in this Ordinance, shall be used for the
approval of the outline plan.
PA91-087 Ashland Planning Department -- Staff Report
City of Ashland December 3, 1991
Page 3
3. Contents. The contents for an outline plan shall be as follows:
a. A topographic map showing contour intervals of five feet.
b. The proposed land uses and approximate locations of the existing
buildings to be retained, the proposed structures on the site, the proposed
and existing property lines and easements on the site, and existing
buildings, structures, and trees greater than six inches in diameter
measured at breast height on the properties adjacent to the site, and all
buildings within 160 feet of the site boundaries.
c. The locations of all proposed thoroughfares, walkways, and parking
facilities.
d. Public uses, including schools, parks, playgrounds, open spaces and
trails.
e. Public or private utilities.
f. General areas of cuts and fill.
g. The location of natural features such as rock outcroppings, marshes,
wooded areas, and isolated preservable trees.
h. The location and direction of all watercourses and areas subject to
flooding.
i. Lots or areas for the location of the manufactured housing, with
building envelopes showing the permissible location of the dwelling unit.
j. Architectural elevations of proposed structures other than manufactured
homes, if any. The elevation should be to scale and should include the
approximate dimensions of the proposed structures and all attached
exterior hardware for heating and cooling.
k. A written statement which will contain an explanation of:
1) The character of the proposed development and the manner in
which it has been designed to take advantage of the Performance
Standards Concept.
2) The proposed manner of financing.
3) The present ownership of all the land included within the
development.
PA91-087 Ashland Planning Department -- Staff Report
City of Ashland December 3, 1991.
Page 4
4) The method proposed to maintain common open areas,
buildings and private thoroughfares.
5) The proposed time schedule of the development.
6) The findings of the applicant showing that the development
meets the criteria set forth in this Ordinance and the Ashland
Comprehensive Plan.
4. The Planning Commission shall approve the outline plan when it finds the
following criteria have been met:
a) That the development meets all applicable ordinance requirements of
the City of Ashland.
b) That adequate City facilities can be provided including water, sewer,
paved access to and through the development, electricity, urban storm
drainage, police and fire protection and adequate transportation; and that
the development will not cause a City facility to operate beyond capacity.
c) That the existing and natural features of the land; such as wetlands,
floodplain corridors, ponds, large trees, rock outcroppings, etc., have been
identified in the plan of the development and significant features have
been included in the open space, common areas, and unbuildable areas.
d) That the development of the land will not prevent adjacent land from
being developed for the uses shown in the Comprehensive Plan.
e) That there are adequate provisions for the maintenance of open space
and common areas, if required or provided, and that if developments are
done in phases that the early phases have the same or higher ratio of
amenities as proposed in the entire project.
f) That the proposed density meets the base and bonus density
standards established under this Chapter.
5. Approval of the Outline Plan.
a. To the extent allowed by statute, the Planning Commission may extend
the public hearing to gather more information.
b. The Planning Commission may approve or disapprove the Outline Plan
and application or require changes, or impose conditions of approval which
it finds necessary to conform with the standards of this ordinance and the
purpose of this Chapter. Approval of the. Outline Plan and application,
PA91-087 Ashland Planning Department — Staff Report
City of Ashland December 3, 1991
Page 5
e and conditions of approval are final to all issues resolved at that time
unless appealed.
c. After an outline plan, which has had a public hearing, is approved, the
developer may then file a final plan in phases or in its entirety. However,
a final plan may not be filed until the Council adopts any zone change
necessary for the development.
d. If an outline plan is phased, 50% of the value of the recreational
amenities shall be provided in the first phase and all recreational
amenities shall be provided when two-thirds of the units are finished.
B. Final Plan.
1. Procedure for approval. Type I procedure, as defined in this Title, shall be
used for approval of final plans, unless on outline plan has been filed, in which
case Type II procedure shall be used, and the criteria for approval of an outline
plan shall also be applied.
2. The final plan may be filed in phases as approved on the outline plan.
3. If the final plan or the first.phase of the outline plan is not approved within
eighteen (18) months from the date of the approval of the outline plan, then the
approval of the plan is terminated and void and of no effect whatsoever.
Extensions may be granted as a Type I procedure.
4. Contents. The final plan shall contain a scale map or maps and a written
document showing the following for the development:
a. A topographic map showing contour intervals of five feet.
b. Location of all thoroughfares and walks, their widths and nature of
their improvements, and whether they are to be public or private.
c. Road cross sections and profiles, clearly indicating the locations of final
cuts and fills, and road grades.
d. The location, layout, and servicing of all off-street parking areas.
e. The property boundary lines.
f. The individual lot lines of each parcel that are to be created for
separate ownership.
PA91-087 Ashland Planning Department -- Staff Report
City of Ashland December 3, 1991
Page 6
g. The location of easements for water line, fire hydrants, sewer and storm
sewer lines, and the location of the electric, gas, and telephone line°s,
telephone cable and lighting plans.
h. Landscaping and tree planting plans with the location of the existing
trees and shrubs which are to be retained, and the method by which they
are to be preserved.
i. Common open areas and spaces, and the particular uses intended for
them.
j. Areas proposed to be conveyed, dedicated, reserved or used for parks,
scenic ways, playgrounds, schools or public buildings.
k. A plan showing the following for each existing or proposed building or
structure for all sites except manufactured housing on approved sites and
single-family, detached housing which meets the parent zone setbacks:
1) Its location on the lot and within the development.
2) Its intended use.
3) The number of dwelling units in each residential building.
I. Elevation drawings of all proposed structures except manufactured
homes and single-family, detached residences which meet parent zone
setback requirements. The drawings shall be accurate and to scale,
including all attached exterior hardware for heating and cooling.
m. Manner of financing.
n. Development time schedule.
o. If individual lots are to be sold in the Planned Unit Development, a.
final plat, similar to that required .in a subdivision section of-the Land Use'
Development Ordinance.
p. Final plans for location of water, sewer, drainage, electric and cable
T.V. facilities and plans for street improvements and grading or earth-
moving improvements:
q. The location of all trees over six inches diameter at•breast height,
Which are to be removed by the developer. Such trees are to be tagged
with flagging at the time of Final Plan approval.
PA91-087 Ashland Planning Department -- Staff Report
City of Ashland December 3, 1991
Page 7
5. Criteria for Final Plan Approval. Final plan approval shall be granted unless
it is found that it fails to substantially conform with the Outline Plan, and
conditions, previously approved. Nothing in this provision shall limit reduction in
the number of dwelling units or increased open space provided that, if this is
done for one phase, the number of dwelling units shall not be transferred to
another phase, nor the open space reduced below that permitted in the outline
plan. This substantial conformance provision is intended solely to facilitate the
minor modifications from one planning step to another. Substantial conformance
with reference to the matters below listed shall be deemed to exist when
comparison of the outline plan with the final plan shows that:
a. The number of dwelling units vary no more than 10% of those shown
on the approved outline plan, but in no case shall the number of units
exceed those permitted in the outline plan.
b. The yard depths and distances between main buildings vary no more
than 10% of those shown on the approved outline plan, but in no case
shall these distances be reduced below the minimum established within this
Title.
c. The open spaces vary no more than 10% of that provided on the
outline plan.
d. The building size does not exceed the building size shown on the
outline plan by more than 10%.
e. The building elevations and exterior materials are in conformance with
the purpose and intent of this Title and the approved outline plan.
f. That the additional standards which resulted in the awarding of bonus
points in the outline plan approval have been included in the final plan
with substantial detail to ensure that the performance level committed to
in the outline plan will be achieved.
6. Any substantial amendment to an approved final plan shall follow at Type
I procedure and be reviewed in accordance with the above criteria.
18.84.040 Setback Requirements.
A. Exterior Setbacks. Manufactured housing sites along the exterior boundary of the
court shall be so designed so that any part of a manufactured housing unit shall be set
back at least 20 feet from any street or exterior property line.
B. Interior Front Yard Setbacks. There shall be a front yard on each manufactured
home lot or space of at least 10 feet.
PA91-087 Ashland Planning Department -- Staff Report
City of Ashland December 3, 1991
Page 8
C. Interior Side and Rear Yard Setbacks. There shall be side or rear yards of at least
six feet. There shall be a minimum separation of 12 feet between manufactured housing
units.
18.84.050 Design Standards.
A. Minimum Court Size. A manufactured housing development shall occupy a site of
not less than two acres in size.
B. Density. The maximum density permitted shall be eight manufactured housing units
per acre of developed court area. Manufactured housing which is 14 feet wide or less,
or which is less than 800 square feet in size will count as .75 units for this calculation.
C. Manufactured Housing Sites or Lots. All manufactured housing sites or lots must be
at least 2,000 square feet in size, at least 35 feet wide, and at least 40 feet deep.
D. Lot Coverage. Maximum lot coverage of any individual manufactured housing lot or
site shall be 65% in the R-2 zone and 55% in the R-1-3.5 zone. In addition, the general
lot coverage requirements of the parent zone shall also be complied with for the entire
project site.
E. Landscaping.
1. All areas of the development not occupied by paved roadways, pathways,
parking areas, or not occupied by other facilities shall be landscaped. Areas which
contain significant natural vegetation may be left in a natural state, if approved on the
final landscaping plans.
2. Manufactured housing developments located in an R-1-3.5 zone shall have
45% of the entire site landscaped. Developments located in the R-2 zone shall have
35% of the entire site landscaped.
F. Fencing. Fencing shall comply with all fencing requirements as per Section 18.68.010
of this Title.
G. Utilities. Provisions for electric, water and sanitary service shall be made in
accordance with established City procedures and law, including number, size, quality and
location of fixtures, connections and facilities. Telephone and electric lines shall be
placed underground.
H. All developments are required to provide a minimum of 5% of the total lot area in
Open Space.
18.86.060 Manufactured Housing Standards. All manufactured housing units located in
approved manufactured housing developments shall comply with the following
requirements:
PA91-087 Ashland Planning Department -- Staff Report
City of Ashland December 3, 1991
Page 9
A. Manufactured housing units shall be a minimum of 650 square feet in size.
B. Manufactured housing units shall be at least 12 feet wide.
C. Manufactured housing units shall have the Oregon Department of Commerce
"insignia of Compliance." The manufactured housing unit shall be inspected by the
City's Building Official and occupancy shall be approved only if the Building Official has
determined that the manufactured housing unit has a valid insignia of compliance and
has not deteriorated beyond an acceptable level of compliance.
D. Manufactured housing units shall be placed on permanent foundations, with wheels
and hitches removed, be fully skirted or bermed, and shall have no uncovered open
spaces except for vents of sufficient strength to support the loads imposed by the
manufactured housing unit, based on accepted engineering design standards, as approved`
by the Building Official.
E. Manufactured housing units shall be provided with City water, sewer, electricity,
telephone and storm drainage, with easements dedicated where necessary.
F. Manufactured housing units shall comply with the thermal envelope requirements for
heat loss required buy the Oregon State Building Code for single family detached
homes.
G. Manufactured housing units shall have a deck or patio area adjacent to the home.
The deck or patio shall be constructed of a permanent material and shall be at least 80
square feet in size, with a minimum width of eight feet in its least dimension.
H. Each manufactured housing unit shall have a one parking space located on or
adjacent to the unit space. The parking space shall be setback at least 20 feet from the
street.
I. Not withstanding the above, any manufactured home legally located within the
Ashland Urban Growth Boundary prior to July 1, 1990 may be relocated to an approved
manufactured home development, subject to a fire and life safety inspection by the
Ashland Building official.
18.84.070 Roadway. Parking and Sidewalk Standards.
A. Street Standards. Public streets shall comply with the design standards contained in
Chapter 18.88
B. Private streets shall be a minimum of 20 feet in width, and constructed to the same
standards as specified for an alley by the Ashland Public Works Department. A private
street may be a dead-end street no more than 300 feet in depth from a higher order
PA91-087 Ashland Planning Department -- Staff Report
City of Ashland December 3, 1991
Page 10
road. Adequate turn-around shall be provided according to standards established by the
Planning Commission.
C. Sidewalk Standards. Every manufactured housing development shall have a
permanent pedestrian walkway at least 48 inches wide connecting all manufactured
housing units to public or private streets, common open spaces, recreational areas and
commonly-owned buildings and facilities.
D. Off-Street Parking Standards. Each manufactured housing unit shall be provided
with one off-street parking space on each manufactured housing site, setback 20 feet
from the street. In addition, guest parking facilities of one parking space for each
manufactured housing site shall also be provided on the project site, within 200 feet of
the units they are intended to serve, either adjacent to the road or in a off street parking
lot. Parking space construction, size, landscaping and design requirements shall be
according to Chapters 18.72 (Site Review) and 18.92 (Off-Street Parking). `
18.84.080 Storage and Temporary Occupancy of Manufactured Homes.
A. A no-charge permit from the Staff Advisor is required for the storage of any
manufactured housing .unit on the home premises of the owner for any length of time
when not used for living purposes; provided, however, that all units so stored shall abide
by the yard requirements for accessory buildings in this chapter.
B. No manufactured housing unit shall be stored on a public street except for
temporary maneuvering purposes.
C. Temporary occupancy of a manufactured housing unit on premises which do not
meet the requirements of this chapter for a manufactured housing development, may be
permitted for a period not to exceed ninety (90) calendar days upon the granting of a
permit by the City Building Official. Such occupancy may only.be allowed in
conjunction with the construction of the applicant's residence on the site. Said permit
shall not be renewable within a six-month period beginning at the first date of issuance,
except with approval of the Staff Advisor.
18.84.090 Non-Conforming Manufactured Housing Developments. A manufactured
housing development and an individual manufactured housing unit utilized for living
purposes on the effective date of this ordinance or of amendments thereto, which do not
conform to the regulations of this chapter, shall be deemed to be non-conforming and
may be continued, subject to the following regulations:
A. Routine maintenance and repairs may be performed within the manufactured
housing development or upon individual manufactured housing units.
B. No non-conforming manufactured housing development shall be enlarged, remodeled
or modernized except in conformance with all requirements of this chapter, except that
an area of less than two acres for a development to be enlarged, remodeled or
PA91-087 Ashland Planning Department -_ Staff Report
City of Ashland December 3, 1991
Page 11
modernized may be approved through the conditional use permit procedure contained in
this Title.
C. No manufactured housing unit shall be located on the site of, or substituted for, a
non-conforming manufactured housing unit, the use of which has been discontinued,
except within a manufactured housing development holding a certificate of sanitation
issued by the Board of Health, State of Oregon, issued prior to the effective date of this
chapter. Relocation of existing units within the City Urban Growth Boundary are
exempted as provided in Section 18.84.060 (I)
D. If a non-conforming manufactured housing development holding a certificate of
sanitation issued by the Board of Health, state of Oregon, ceases operation for a period
of six months or more, said development shall be considered abandoned and shall be
reinstituted only in conformance with the requirements of this chapter.
18.84.100 Special Conditions.
A. For the mitigation of adverse impacts, the City may impose conditions. Restrictions
may include, but are not limited to, the following:
1. Require view-obscuring shrubbery, walls or fences.
2. Require retention of specified trees, rocks, water ponds or courses, or other
natural features.
B. No manufactured housing developments may be located within the Ashland Historic
District.
C. No manufactured housing developments may be located or relocated within any
zones designated for commercial use -- C-1, C-1-D, E-1, or M-1.
PA91-087 Ashland Planning Department — Staff Report
City of Ashland December 3, 1991
Page 12
111. Procedural - Required Burden of Proof
A revision to the zoning ordinance is a Type III amendment and subject to the
criteria in 18.108.060.B) 1) and are as follows:
Type /// amendments may be approved when one of the following conditions
exist:
a) A public need, supported by the Comprehensive Plan.
b) The need to correct mistakes.
c) The need to adjust to new conditions.
d) Where compelling circumstances relating to the general public welfare
require such an action.
The State of Oregon has mandated through revised statutes that cities address
certain concerns regarding manufactured housing developments. The revision of
this chapter accomplishes those change requirements. Therefore, the State
mandate constitutes a new condition for which the City must adjust this
ordinance.
IV. Conclusions and Recommendations
Staff recommends approval of the Manufactured Housing Developments
ordinance as presented here.
PA91-087 Ashland Planning Department -- Staff Report
City of Ashland December 3, 1991
Page 13
a
Ah to speak.
TIERS DISCUSSION AND MOTION
recommended approval to the City Council for Planning Action 91-127.
anded the motion and it was carried unanimously.
,NG ACTION 91-087
ST FOR MODIFICATION OF THE MANUFACTURED HOUSING
OPMENT ORDINANCE OF THE ASHLAND LAND USE ORDINANCE — AMC
;AFF REPORT
Staff added changes to the parking requirement and increased the minimum size of
the manufactured home to 650 sq, ft.
Jarvis noted that item 11 had two letter "b"s.
Delete 18.84.020(B).
Compliance with the new State statute will be included in the findings.
PUBLIC HEARING
No one Came forth to speak.
COMMISSIONERS DISCUSSION AND MOTION
Jarvis moved to recommend approval to the City Council. Bingham seconded the
motion and it was carried unanimously.
I
ASHLAND PLANNING COMMISSION
REGULAR MEETING 8
MINUTES
SEPTEMBER 10, 1991
I `
JILL MURPHEY, 492 High Street, read:a letter from Mark Murphey and herself
objecting to changes to the CUP ordinance and the procedures used to affect these
changes and this hearing on the proposed ordinance changes.
DEBORAH MILLER, 160 Normal, spoke for Friends of Ashland and handed out criteria
for CUP changes.
RON TURNER, 1170 Bellview Avenue, discussed his concerns with references to legal
advice from Eads. He requested name of referee referenced in the staff report. He
discussed his opinions on the valud-laden terms. .
DAVID LANE, 1700 E. Main, requested Commission consider all those impacted by
any CUP changes including residents, staff, Commission.members.
AL TORRES, 1036 Prospect Street, reviewed objections to CUP ordinance changes.
IT WAS MOVED, SECONDED AND APPROVED TO CONTINUE THE MEETING
UNTIL MIDNIGHT.
COMMISSIONERS DISCUSSION AND MOTION
Carr moved to continue PA91-101 with Medinger seconding the motion. The motion
passed unanimously.
PLANNING ACTION 91-085
REQUEST FOR MODIFICATION OF THE ANNEXATION CRITERIA AS
PRESENTLY INCLUDED IN THE ASHLAND LAND USE ORDINANCE—
AMC18.108.065
APPLICANT: CITY OF ASHLAND
Public hearing was opened and closed with no representation from the audience. Carr
moved to continue PA91-085 to the September 10, 1991 meeting. Medinger
seconded. Motion passed unanimously.
PLANNING ACTION 91-087
REQUEST FOR MODIFICATION OF THE MANUFACTURED HOUSING
DEVELOPMENT ORDINANCE OF THE ASHLAND LAND USE ORDINANCE — AMC
18.84
APPLICANT: CITY OF ASHLAND
Public hearing was opened and dosed with no representation from the audience.
Jarvis moved to continue PA91-087 to the September 10, 1991 meeting:'Thompson
seconded. Motion passed unanimously.
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
AUGUST U,1"1 5
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
JULY 9, 1991
CALL TO ORDER
The meeting was called to order at 7:10 p.m. by Chairman Neil Benson. Other
members present were Bingham, Hibbert, Harris, Medinger and Powell. Carr arrived
during the first hearing regarding B & G Properties. Staff present were Powell. .
McLaughlin, Molnar and Yates.
Benson announced that PA91-087, Manufactured Housing Ordinance has been
delayed until next month, and the Fred Roberts planning action was noticed incorrectly
and would be heard next month. u
APPROVAL OF MINUTES AND FINDINGS
The Minutes and Findings of the June 11, 1991 meeting were approved.
TYPE II PUBLIC HEARINGS
PLANNING ACTION 91-061
REQUEST FOR OUTLINE PLAN AND FINAL PLAN APPROVAL FOR AN EIGHT
LOT SUBDIVISION IN ADDITION TO REPLATTING OF TWO EXISTING LOTS
UNDER THE PERFORMANCE STANDARDS OPTION. APPLICATION ALSO
INCLUDES A MINOR.LAND PARTITION TO SPLIT OFF APPROXIMATELY 1.5
ACRES FROM TAX LOT 6000.
APPLICANT. B & G PROPERTIES
Site visits were made by all.
STAFF REPORT
This action is a continuation from the May meeting. Because of confusion.at the last
meeting, this application will not involve the replatting of two lots, but the lots will
remain configured as they exist now. The application consists of eight new lots.
Molnar briefly reviewed the concerns from the last meeting. The Commission wanted
as much of the creek unculverted as possible. The applicant's revised plan shows.the
large lot to the south has been eliminated. That lot has been located across the street,
thus eliminating the need for over 200 feet of culverting. Also, in the CC&R's the
applicant has inserted a clause 18 that prohibits the channelization, culverting and
diversion of the creek and the banks without prior written authorization from the City.
The applicants have now indicated the percent of slope in each building envelope
which range from 13 to 21 percent :The envelopes have been reduced in size and
have been brought back from the rear property line.to ensure that the upper portion of
the hillside lots will remain undeveloped and eliminate the need for large cuts.
� b ,
PLANNING ACTION 91-068
REQUEST FOR A COMPREHENSIVE PLAN MAP AMENDMENT TO CORRECT A
MAP DRAFTING ERROR. CHANGE IS FROM OPEN SPACE TO SINGLE FAMILY
RESIDENTIAL FOR THE PROPERTY LOCATED BEHIND 50 W. NEVADA STREET.
APPLICANT: CITY OF ASHLAND
PUBLIC HEARING
No one came forth to speak.
COMMISSIONERS DISCUSSION AND MOTION
Jarvis moved to approve, Thompson seconded the motion and it was carried
unanimously.
OTHER
Manufactured Housing Development
Fregonese stated that hearings need to be scheduled on this issue. The State law
requires an inventory of manufactured homes as of'July 1990 and determine those
homes that are being threatened by being removed because they are in high density
residential or commercial4ndustrial zones. The City has to allow for the relocation into
an existing park.
Carr moved to start the hearings on manufactured housing. Thompson seconded the
motion and it was carried unanimously.
Annexation Criteria
Staff would like to make amendments to the annexation criteria. Carr moved to have a
hearing on this item. Jarvis seconded the motion and it was carried unanimously.
Street Tree Book
A letter should be drafted from the Chairman to the Tree Commission complimenting
them on a job well done.
ASHLAND PLANNING COMMISSION - 11
REGULAR MEETING
MINUTES _
MAY 14,1991
I �
MOBILE HOME PARK INVENTORY
CITY OF ASHLAND
Name and location of Park: Tolman Creek Park, 215 Tolman Creek Rd.
Assessor Map # and tax lot: 11C 1300, 1400
Current zoning: R-1-3.5
Size of park: 6.78 acres
Number of spaces: 44
Owner: Steven Shapiro
Name and location of Park: Wingspread Mobile Home Park, 321 Clay St.
Assessor Map # and tax lot: 11C 3000
Current zoning. R-2
Size of park: 18.23 acres
Number of spaces: 91
Owner. William and Bette Hampton
Name and location of Park: Siskiyou Trailer Village, 2799 Siskiyou Blvd.
Assessor Map # and tax lot: 14D 700 (portion)
Current zoning: RR-5 (County zoning)
Size of park: approx 4.5 acres
Number of spaces: 48
Owner. Rachel K Walters
Name and location of Park: The Pines, 1545 Siskiyou Blvd.
Assessor Map # and tax lot: 15AB 6700 (portion)
Current zoning: C-1
Size of park: approx. 2.0 acres
Number of spaces: 52
Owner. Valley Enterprises
Name and location of Park: (NONE), 1649 Ashland Street
Assessor Map # and tax lot: 1ODC 8700 (portion)
Current zoning: C-1
Size of park: approx. .50 acre
Number of spaces: 10
Owner. Pegasus Enterprises
Name and location of Park: (NONE), 278 Idaho Street
Assessor Map # and tax lot: 9DB 8400 (portion) .
Current zoning: R-2
Size of park: approx. 1.26 acres
Number of spaces: 9
Owner. Rhoda Allen
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PAP
Contents of Record for Ashland Planning Action 91-085
REQUEST FOR MODIFICATION OF THE
ANNEXATION CRITERIA AS PRESENTLY INCLUDED
IN THE ASHLAND LAND USE ORDINANCE -- AMC
18.108.0651 AND MODIFICATION OF THE
COMPREHENSIVE PLAN POLICY XII-2 REGARDING
ANNEXATIONS.
APPLICANT: CITY.OF ASHLAND
Planning Department Staff Report 12/3/91 . . . . . . . . . . . . . . ... . . . . . . . . 1
Planning Commission Minutes 10/8/91 . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Planning Department Staff Report 10/8/91 . . . . . . . . . . . . . . . . . . . . . . . 10
Planning Commission Minutes 9/10/91 15
Planning.Commission Minutes 8/13/91 . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Planning Department Staff Report 6/11/91 . . . . . . . . . . . . . . . . . . . . . . . 17
Planning Commission Minutes 6/11/91 . . . . . . . . . . . . . : . . . . . . . . . . . . 22
Planning Commission Minutes 5/14/91 . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Letter from Patty Holcomb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
December 3, 1991
PLANNING ACTION: 91-085
APPLICANT: City of Ashland
ORDINANCE REFERENCE: 18.108.065Annexations
REQUEST: Request for modification of the annexation criteria as presently included in
the Ashland Land Use Ordinance -- AMC 18.108.065, and modificaji�on of the
Comprehensive Plan Policy XII-2 regarding annexations.
I. Relevant Facts
1) Background - History of Application:
The Planning Commission initiated this action based upon recent
annexation requests before them and the City Council, and the need to
address issues that have not been addressed by the ordinance or
Comprehensive Plan.
The Planning Commission reviewed and recommended approval of these
requests on October 8, 1991 at their regular meeting. Their recommended
changed have been included in this staff report.
2) Detailed Description of the Site and Proposal:
The Staff proposal is two-fold -- a modification of the Policy XII-2 of the
Comprehensive Plan which annexation and urbanization, and a
modification of the specific annexation ordinance criteria in 18.108.065.
The current Policy XII-2 reads as follows:
"The City shall incorporate vacant land only after a showing that land of
similar qualities does not already exist in the city limits, or if annexation is
necessary to alleviate a probable public health hazard."
Staff proposes a modified Policy XII-2 which reads as follows:
"The City shall incorporate vacant land only after a showing that land of
similar qualities does not already exist in the city limits; or
if annexation is necessary to alleviate an existing or probable public health
hazard; or
to incorporate lands which would result in more efficient and logical city
boundaries; or
when existing development in the County has or will have inadequate water
.or sanitary sewer service; or
when the parcel has existing City of Ashland services."
The current ordinance regarding annexations is found in 18.108.065 and is
as follows:
A. That the land is within the City's Urban Growth Boundary.
B. That the proposed zoning and project are in conformance with the
City's Comprehensive Plan.
C. That the land is currently contiguous with the present City limits.
D. That public services are available or can be made available to the site.
E. That a public need for additional land, as defined in the City's
Comprehensive Plan, can be demonstrated.
Staff proposes that the ordinance language for Criteria D and E be
modified as follows:
D. That adequate City facilities for water, sewer, paved access to and
through the development, electricity, urban storm drainage, police and fire
PA91-085 Ashland Planning Department — Staff Report
City of Ashland December 3, 1991
Page 2
protection and adequate transportation can and will be provided to and
through the subject property.
E. That a public need for additional land, as defined in the City's
Comprehensive Plan can be demonstrated; or
that a current public health hazard exists due to lack of full City sanitary
sewer or water services; or
that the proposed area for annexation has greater than 60% of the
Perim adfacent to the current Crty J�mits, consists of'a single parcel or
cont,
guous parcels no greater than ::acres in area,and=creates nd new
P arceis;outside of'_the city<:Ilinits with`y[eater.ifian 5t7%::rif fhe perimeter:
djacento the City limits; or
that the existing development in the County has inadequate water or
sanitary sewer service; or the service will become inadequate within one
year; or f
that the area proposed for annexation has existing City of Ashland water
and sanitary sewer service extended, connected, and in use.
PA91-085 Ashland Planning Department — Staff Report
City of Ashland December 3, 1991
Page 3
11. Project Impact
In preparing the draft of these changes, Staff looked back at annexations where
either the Planning Commission or City Council felt that the annexation request
was appropriate, but did not seem to meet the criteria directly.
The changes proposed are in response to those concerns raised.
Comprehensive Plan Policy Modification
The current policy basically allows for annexation under two scenarios --
either there is need for the land based upon inventory information; or
there is a need for the land due to a probable public health hazard (failing
septic).
The Planning Commission and City Council have stated during discussions
that there should be some other reasons allowed both under the
Comprehensive Plan and ordinance for annexations. We have therefore
proposed the following:
that annexations be allowed for "more efficient and logical City
boundaries';
This would address annexations of islands, peninsulas, and other
similar areas where property is more affected by its proximity to the
City limits.
that annexations be allowed for existing development in the County
which has inadequate water or sewer service;
This would address annexations where a parcel would be losing its
septic drain field, or a well is no longer usable, perhaps due to
adjacent development.
that annexations be allowed for parcels which currently have City
services;
This would address annexations where a parcel is adjacent to the
City limits, and through previous agreements, has obtained City
services and therefore would be best under the jurisdiction of the
City
PA91-085 Ashland Planning Department -- Staff Report
City of Ashland December 3, 1991
Page 4
i
Annexation Ordinance Criteria Modification
No modifications are proposed for criteria A-C, and all annexation
applications will still be required to meet those criteria. The proposal only
involves criteria D and E, implementing the modifications to the Comp
Plan policy through the ordinance.
Essentially, Criterion D remains the same, but the wording has been
changed to more clearly.define public facilities, and maintain consistency
with the proposals for Conditional Use Permits. This is the same wording
as is proposed for Conditional Use Permits.
Specifically, the first portion of criterion E remain essentially as it exists in
the current ordinance.
Additionally, specifics were added for health hazards, requiring that a
"current health hazard exists" This would require the applicant to provide
evidence that there is currently a health .hazard due to not having City
services.
The criteria for incorporating lands for more efficient and logical City
boundaries would be that "greater than 50% of the perimeter be adjacent
to the current City limits." It is our belief that if a property has greater
than 50% of its boundaries currently adjacent to the City, that it would be
more appropriately administered by the City. This would address islands,
peninsulas, and other irregular areas (recent Crowson Road application).
The criteria for a parcel losing existing well or septic service that meets
the other criteria would have the applicant presenting findings that "the
existing development in the County has inadequate water or sanitary sewer
service; or the service will be inadequate within one year."
And the criteria for a parcel having existing City services would require
that "the area proposed for annexation has existing City of Ashland water
and sanitary sewer service already extended, connected and in use on the
property."
III. Procedural - Required Burden of Proof
A revision to the zoning ordinance and the Comprehensive Plan text is it Type III
amendment and subject to the criteria in 18.108.060 B) 1) and are as follows:
Type III amendments may be approved when one of the following conditions
exist:
PA91-085 Ashland Planning Department — Staff Report
City of Ashland December 3, 1991
Page 5
a) A public need, supported by the Comprehensive Plan.
b) The need to correct mistakes.
c) The need to adjust to new conditions.
d) Where compelling circumstances relating to the general public welfare
require such an action.
Annexations have been recently requested which involve circumstances which
were not originally foreseen by the Comprehensive Plan. These have been the
ones involving logical extensions of the City, or very small "peninsula" or "island"
annexations, or possible annexations due to health hazards. We believe.that
these applications have provided "new conditions" that the ordinance and
Comprehensive Plan must adjust to, and therefore we believe that criterion c) is
the governing criterion.
IV. Conclusions and Recommendations
Staff recommends approval of the annexation modifications proposed for the
Comprehensive Plan and Land Use Ordinance as presented above.
- i
i
PA91-085 Ashland Planning Department -- Staff Report
City of Ashland December 3, 1991
Page 6
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
OCTOBER 8, 1991
CALL TO ORDER
The meeting was called to order by Chairman Pro Tern Barbara Jarvis at 7:10 p.m..
Other Commissioners present were Powell, Hibbert, Bingham, Carr and Medinger.
Staff present were Fregonese, Nolte, McLaughlin, Molnar and Yates.
MINUTES AND FINDINGS
The Minutes and Findings of the.September 10, 1991 meeting were approved.
INTRODUCTION OF CITY ATTORNEY
Fregonese introduced the.new City Attorney, Paul Nolte.
TYPE III PLANNING ACTIONS
PLANNING ACTION 91-085
REQUEST FOR MODIFICATION OF THE ANNEXATION CRITERIA AS
PRESENTLY INCLUDED IN THE ASHLAND LAND USE ORDINANCE — AMC
18.108.065.
APPLICANT: CITY OF ASHLAND
Jarvis had an exparte contact with Ilsa Nicholson. Nicholson discussed the annexation
criteria and her reservations about expanding the process when she felt the City as a
whole does not have adequate City services.
STAFF REPORT
Fregonese addressed Jarvis' comments by referring to Criteria D. The applicant has
to show there are adequate City services available.
Fregonese displayed a map showing 22 annexations that have taken place, 17 of
which would not have met the existing criteria as interpreted by LUBA. The five that
would have met the criteria are residential. Under the current criteria, the only kind of
land that could be annexed is R-2 and R-1-3.5 land. Staff looked at the annexations
that have occurred and wrote criteria around the practice the Commission has
followed.
ASHLAND PLANNING COMMISSION 1
REGULAR MEETING
MINUTES
OCTOBER 8, 1991
Commissioner Thompson has had concerns in terms of areas that could be annexed.
Fregonese referred to the map with the orange areas, general areas of possible
annexations under the proposed criteria without a five acre limit. By placing a five acre
limit, this would eliminate many of the orange parcels. Thompson was specifically
concerned about annexation of residential land, therefore, a five acre annexation could
be allowed only for commercial, employment and manufacturing land. If the parcels
designated in orange were annexed, this would not change the Urban Growth
Boundary.
Medinger did not see the sense of a five acre limitation. Fregonese thought the criteria
could be limited to a single lot, or a contiguous lot no more than five acres in size.
Fregonese explained that Thompson is concerned with residential annexations and
wants to contain sprawl.
Fregonese suggested adding the wording after "no greater than five acres in size",
"and creates no parcel which is greater than 51 percent". This would eliminate
peninsulas.
PUBLIC HEARING
ROSS COLDWELL, 1027 Clay Street, stated that he believes his property is included in
one of,the orange areas on the map (a peninsula) and is concerned about a forced
annexation. He has an acre and is not looking to develop or divide. Coldwell believes
a precedent has been.set with islands in the City and thinks that should continue. He
wanted the Commissioners to know that there are property owners.who do not wish to
be annexed into the City.
Fregonese responded to Coldwell by stating that if the new annexation criteria is
adopted, it would make Coldwell eligible for annexation. If the majority of the property
owners and the majority of the voters in the area signed a petition to annex, an
annexation could occur.
COMMISSIONER DISCUSSION AND MOTION
Powell shared Thompson's concerns.
Fregonese said if the single lot wording was adopted, a three year limit could be
added, between the time the annexation is effective and the property owner could
apply again under that criteria.
Hibbert and Bingham do not believe what is being proposed would create sprawl.
Carr also agreed.
ASHLAND PLANNING COMMISSION 2
REGULAR MEETING
MINUTES
OCTOBER 8, 1991
Medinger noted that the orange areas are already eligible for annexation and the only
change is a slightly different criteria.
Fregonese re-read wording of E: that the proposed area for annexation has greater
than 51 percent of the perimeter adjacent to the current City limits, consists of a single
lot or a contiguous lot, not more than five acres and creates no parcel greater than 51
percent. Increase no parcel whose boundary with the City is greater than 51 percent.
Medinger referred to a letter from Patty Holcomb that was included in the packet.
Jarvis maintains there is not enough land available that is affordable. It appears that
this proposal would allow some acreage but not a glut and it is possible that it would
provide more land, thus allowing people that work in Ashland to live in Ashland.
Carr moved to recommend approval to the Council of Planning Action 91-085
complete with the new language that has been discussed tonight and to delete that
portion suggested by Commissioner Thompson. Bingham seconded the motion and it
was carried with Powell casting the dissenting vote.
PLANNING ACTION 91-143
REQUEST FOR MODIFICATION OF THE FOLLOWING LAND USE ORDINANCE
SECTIONS PERTAINING TO DRIVEWAY GRADE: DEFINITIONS (18.08),
PARTITIONS (18.76), AND PERFORMANCE STANDARDS OPTION (18.88) OF
THE ASHLAND MUNICIPAL CODE
APPLICANT: CITY OF ASHLAND
STAFF REPORT
The Commission recently adopted changes to the ordinance and in looking at it with
the new Fire Chief, he was uncomfortable with some of the changes and felt other
revisions could be made. Those changes are reflected in the Staff Report.
PUBLIC HEARING
CHIEF.WOODLEY listened to Medinger's concerns about the flag drive length and
width, fire work area, and that there should be criteria that would adapt to individual
circumstances. Woodley explained that the Fire Department has real limitations in
fighting fires on questionable lots. They can operate more efficiently from the street,
but they are asking for a minimum space needed for accessing a home. The Fire
Department is still accepting many variables and are not asking for zero risk. The Fire
Department carries a 24 foot extension ladder that is not always sufficient for fighting
all fires. They are in the process of acquiring an aerial ladder, however, that will take
about five years. If buildings are sprinkled, which Woodley offered as a logical
ASHLAND PLANNING COMMISSION 3
REGULAR MEETING
MINUTES
OCTOBER 8, 1991
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
October 8, 1991
PLANNING ACTION: 91-085
APPLICANT: City of Ashland
ORDINANCE REFERENCE: 18.108.065Annexations
REQUEST: Request for modification of the annexation criteria as presently included in
the Ashland Land Use Ordinance -- AMC 18.108.065, and modification of the
Comprehensive Plan Policy XII-2 regarding annexations.
I. Relevant Facts
1) Background - History of Application:
The Planning Commission initiated this action based upon recent
annexation requests before them and the City Council, and the need to
address issues that have not been addressed by the ordinance or
Comprehensive Plan.
2) ' Detailed Description of the Site and Proposal:
The Staff proposal is two-fold -- a modification of the Policy XII-2 of the
Comprehensive Plan which annexation and urbanization, and a
modification of the specific annexation ordinance criteria in 18.108.065.
The current Policy XII-2 reads as follows:
"The City shall incorporate vacant land only after a showing that land of
similar qualities does not already exist in the city limits, or if annexation is
necessary to alleviate a probable public health hazard'
Staff proposes a modified Policy XII-2 which reads as follows:
'The City shall incorporate vacant land only after a showing that land of
similar qualities does not already exist in the city limits; or
If annexation is necessary to alleviate an existing or probable public health
hazard; or
to incorporate lands which would result in more efficient and logical city
boundaries; or
when existing development in the County has or will have inadequate water
or sanitary sewer service; or
when the parcel has existing City of Ashland services.'
/b
The current ordinance regarding annexations is found in 18.108.065 and is
as follows:
A. That the land is within the City's Urban Growth Boundary.
B. That the proposed zoning and project are in conformance with the
City's Comprehensive Plan.
C. That the land is currently contiguous with the present City limits.
D. That public services are available or can be made available to the site.
E. That a public need for additional land, as defined in the City's
Comprehensive Plan, can be demonstrated.
Staff proposes. that the ordinance language for Criteria D and E be
modified as follows:
D. That adequate City facilities for water, sewer, paved access to and
through the development, electricity, urban storm drainage, police and fire
protection and adequate transportation can and will be provided to and
through the subject property.
E. That a public need for additional land, as defined in the City's
Comprehensive.Plan can be demonstrated; or
that a current public health hazard exists due to lack of full City sanitary
sewer or water services; or
that the proposed area for annexation has greater than 51% of the
perimeter adjacent to the current City limits and is no greater than 5 acres
in size;(There has been some discussion between Commissioner
Thompson and the staff regarding the amount of residential land that would
qualify under this proposal. His concern was that this would allow
too many residential annexations. We suggest that one way to alleviate
this would be to limit this to Commercial, Employment, and Manufacturing
land.
that the existing development in the County has inadequate water or
sanitary sewer service; or the service will become inadequate within one
year; or
that the area proposed for annexation has existing City of Ashland water
and sanitary sewer service extended, connected, and in use.
II. Project Impact
PA91-085 Ashland Planning Department — Staff Report
City of Ashland October 8, 1991
Page 2 /
In preparing the draft of these changes, Staff looked back at annexations where
either the Planning Commission or City Council felt that the annexation request
was appropriate, but did not seem to meet the criteria directly.
The changes proposed are in response to those concerns raised.
Comprehensive Plan Policy Modification
The current policy Basically allows for annexation under two scenarios --
either.there is need for the land based upon inventory information; or
there is a need for the land due to a probable public health hazard (failing
septic).
The Planning Commission and City Council have stated during discussions
that there should be some other reasons allowed both`ttnder the
Comprehensive Plan and ordinance for annexations. We have therefore
proposed the following:
-- that annexations be allowed for "more efficient and logical City
boundaries";
This would address annexations of islands, peninsulas, and other
similar areas where property is more affected by its proximity to the
City limits.
- that annexations be allowed for existing development in the County
which has inadequate water or sewer service;
This would address annexations where a parcel would be losing its
septic drain field, or a well is no longer usable, perhaps due to
adjacent development.
that annexations be allowed for parcels which currently have City
services;
This would address annexations where a parcel is adjacent to the
City limits, and through previous agreements, has obtained City
services and therefore would be best under the jurisdiction of the
City.
Annexation Ordinance Criteria Modification
No modifications are proposed for criteria A-C, and all annexation
applications will still be required to meet those criteria. The proposal only
PA91-085 Ashland Planning Department -- Staff Report
City of Ashland October 8, 1991
Page 3 /
involves criteria D and E, implementing the modifications to the Comp
Plan policy through the ordinance.
Essentially, Criterion D remains the same, but the wording has been
changed to more clearly define public facilities, and maintain consistency
with the proposals for Conditional Use Permits. This is the same wording
as is proposed for Conditional Use Permits.
Specifically, the first portion of criterion E remain essentially as it exists in
the current ordinance.
Additionally, specifics were added for health hazards, requiring that a
"current health hazard exists." This would require the applicant to provide
evidence that there is currently a health hazard due to not having City
services.
The criteria for incorporating lands for more efficient and logical City
boundaries would be that "greater than 50% of the perimeter be adjacent
to the current City limits." It is our belief that if a property has greater
than 50% of its boundaries currently adjacent to the City, that it would be
more appropriately administered by the City. This would address islands,
peninsulas, and other irregular areas (recent Crowson Road application).
The criteria for a parcel losing existing well or septic service that meets
the other criteria would have the applicant presenting findings that "the
existing development in the County has inadequate water or sanitary sewer
service; or the service will be inadequate within one year."
And the criteria for a parcel having existing City services would require
that "the area proposed for annexation has existing City of Ashland water
and sanitary sewer service already extended, connected and in use on the
property."
III. Procedural - Required Burden of Proof
A revision to the zoning ordinance and the Comprehensive Plan text is a Type III
amendment and subject to the criteria in 18.108.060 B) 1) and are as follows:
Type III amendments may be approved when one of the following conditions
exist.
a) A public need, supported by the Comprehensive Plan.
b) The need to correct mistakes.
PA91-085 Ashland Planning Department — Staff Report
City of Ashland October 8, 1991.
Page 4 13
C) The need to adjust to new conditions.
d) Where compelling circumstances relating to the general public welfare
require.such an action.
Annexations have been recently requested which involve circumstances which
were not originally foreseen by the Comprehensive Plan. These have been the
ones involving logical extensions of the City, or very small "peninsula" or "island"
annexations, or possible annexations due to health hazards. We believe that
these applications have provided "new conditions" that the ordinance and
Comprehensive Plan must adjust to, and therefore we believe that criterion c) is
the governing criterion.
IV. Conclusions and Recommendations
Staff recommends.approval of the annexation modifications proposed for the
Comprehensive Plan and Land Use Ordinance as presented above.
PA91-085 Ashland Planning Department -- Staff Report
City of Ashland October 8, 1991
Page 5 rA
�VI
COMMISSIONERS DISCUSSION AND MOTION
Harris would like to see a sub-committee appointed to decide what is appealable to the
City Council and what would be appealable directly to LUBA. For instance, Type I and
Type II planning actions would be appealed directly to LUBA, a Type III to the Council.
Jarvis agreed to work with Harris and Fregonese said the new City Attorney would also
help.
The following items were reviewed:
18.104.050(6): add adequate "capacity and leave "and will" in the last line.
18.104.050(C): delete "location, size, design and proposed operation of the", and
delete "than the" and add "compared to" under C. 1
18.104.050(C)ft Change to "appropriate development of abutting properties as
envisioned by the Comprehensive Plan". Change the existing (f) to (g).
Bingham emphasized that there is quite a difference between the amount of scrutiny
given to a four-unit motel versus a 97-unit apartment complex in an E-1 zone. He
thought CUP's of a certain size should be heard as Type III's. Harris said that could
be considered in his sub-committee's discussion appeals.
Jarvis moved to recommend approval to the City Council of Planning Action 91-101
with the above amendments. Harris seconded the motion and it was carried
unanimously.
PLANNING ACTION 91-085
ANNEXATION CRITERIA
This application was postponed.
Harris left the meeting.
PLANNING ACTION 91-127
REQUEST FOR MODIFICATION OF THE SIGN CODE - AMC 18.96.
APPLICANT: CITY OF ASHLAND
STAFF REPORT
McLaughlin gave the Staff Report.
ASHLAND PLANNING COMMISSION 5
REGULAR MEETING
MINUTES
SEPTEMBER 10, 1991
15
JILL MURPHEY, 492 High Street, read a letter from Mark Murphey and herself
objecting to changes to the CUP ordinance and the procedures used to affect these
changes and this hearing on the proposed ordinance changes.
DEBORAH MILLER, 160 Normal, spoke for Friends of Ashland and handed out criteria
for CUP changes.
RON TURNER, 1170 Bellview Avenue, discussed his concerns with references to legal
advice from Eads. He requested name of referee referenced in the staff report. He
discussed his opinions on the valud-laden terms.
DAVID LANE, 1700 E. Main, requested Commission consider all those impacted by
any CUP changes including residents, staff, Commission members.
AL TORRES; 1036 Prospect Street, reviewed objections to CUP ordinance changes.
IT WAS MOVED, SECONDED AND APPROVED TO CONTINUE THE MEETING
UNTIL MIDNIGHT.
COMMISSIONERS DISCUSSION AND MOTION
Carr moved to continue PA91-101 with Medinger seconding the motion. The motion
passed unanimously.
PLANNING ACTION 91-085
REQUEST FOR MODIFICATION OF THE ANNEXATION CRITERIA AS
PRESENTLY INCLUDED IN THE ASHLAND LAND USE ORDINANCE —
AMC18.108.065
APPLICANT: CITY OF ASHLAND
Public hearing was opened and closed with no representation from the audience. Carr
moved to continue PA91-085 to the September 10, 1991 meeting. Medinger
seconded. Motion passed unanimously.
PLANNING ACTION 91-087
REQUEST FOR MODIFICATION OF THE MANUFACTURED HOUSING
DEVELOPMENT ORDINANCE OF THE ASHLAND LAND USE ORDINANCE — AMC
18.84
APPLICANT: CITY OF ASHLAND
Public hearing was opened and closed with no representation from the audience.
Jarvis moved to continue PA91-087 to the September 10, 1991 meeting. Thompson
seconded. Motion passed unanimously.
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
AUGUST 13,1"1 5
I!`l
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
June 11, 1991,
PLANNING ACTION: 91-085
APPLICANT: City of Ashland
ORDINANCE REFERENCE: 18.108.065Annexations
REQUEST: Request for modification of the annexation criteria as presently included in
the Ashland Land Use Ordinance -- AMC 18.108.065, and modification of the
Comprehensive Plan Policy XII-2 regarding annexations.
I. .Relevant Facts
1) Background - History of Application:
The Planning Commission initiated this action based upon recent
annexation requests before them and the City Council, and the need to
address issues that have not been addressed by the ordinance or
Comprehensive Plan.
2) Detailed Description of the Site and Proposal:
The Staff proposal is two-fold -- a modification of the Policy XII-2 of the
Comprehensive Plan which annexation and urbanization, and a
modification of the specific annexation ordinance criteria in 18.108.065.
The current Policy XII-2 reads as follows:
°The City shall incorporate vacant land only after a showing that land of
similar qualities does not already exist in the city limits, or if annexation is
necessary to alleviate a probable public health hazard'
Staff proposes a modified Policy XII-2 which reads.as follows:
'The City shall Incorporate vacant land only after a showing that land of
similar qualities does not already exist in the city limits; or
If annexation is necessary to alleviate an existing or probable public health
hazard; or
to incorporate lands which would result in more efficient and logical city
boundaries; or
when existing development in the County has or will have Inadequate water
or sanitary sewer service; or
when the parcel has existing City of Ashland services.'
The current ordinance regarding annexations is found in 18.108.065 and is
as follows:
A. That the land is within the City's Urban Growth Boundary.
B. That the proposed zoning and project are in conformance with the
City's*Comprehensive Plan.
C. That the land is currently contiguous with the present City limits.
D. That public services are available or can be made available to the site.
E. That a public need for additional land, as defined in the City's
Comprehensive Plan, can be demonstrated.
ti.
Staff proposes that the ordinance language for Criteria�D and E be
modified as follows:
D. That adequate City facilities for water, sewer, paved access to and
through the development, electricity, urban.storm drainage, police and fire
protection and adequate transportation can and will be provided to and
through the subject property.
E. That a public need for additional land, as defined in the City's
Comprehensive Plan can be demonstrated; or
that a current public health hazard exists due to lack of full City sanitary
sewer or water services; or
that the proposed area for annexation has greater than 51% of the
perimeter adjacent to the current City limits and is no greater than 5 acres
in size; or
that the existing development in the County has inadequate water or
sanitary sewer service; or the service will become inadequate within one
year; or
that the area proposed for annexation has existing City of Ashland water
and sanitary sewer service extended, connected, and in use.
II. Project Impact
In preparing the draft of these changes, Staff looked back at annexations where
either the Planning Commission or City Council felt that the annexation request
was appropriate, but did not seem to meet the criteria directly.
The changes proposed are in response to those concerns raised.
PA91-085 Ashland Planning Department — Staff Report
City of Ashland June 11, 1991
Page 2
Comprehensive Plan Policy Modification
The current policy basically allows for annexation under two scenarios --
either there is need for the land based upon inventory information; or
there is a need for the land due to a probable public health hazard (failing
septic).
The Planning Commission and City Council have stated during discussions
that there should be some other reasons allowed both under the
Comprehensive Plan and ordinance for annexations. We have therefore
proposed the following:
-- that annexations be allowed for "more efficient and logical City
boundaries';
This would address annexations of islands, peninsulas, and other
similar areas where property is more affected.by its proximity to the
City limits.
that annexations be allowed for existing development in the County
which has inadequate water or sewer service;
This would address annexations where a parcel would be losing its
septic drain field, or a well is no longer usable, perhaps due to
adjacent development.
-- that annexations be allowed for parcels which currently have City
services;
This would address annexations where a parcel is adjacent to the
City limits, and through previous agreements, has obtained City
services and therefore would be best under the jurisdiction of the
City.
Annexation Ordinance Criteria Modification
No modifications are proposed for criteria A-C, and all annexation
applications will still be required to meet those criteria. The proposal only
involves criteria D and E, implementing the modifications to the Comp
Plan policy through the ordinance.
Essentially, Criterion D remains the same, but the wording has been
changed to more clearly define public facilities, and maintain consistency
with the proposals for Conditional Use Permits. This is the same wording
as is proposed for Conditional Use Permits.
PA91-085 Ashland Planning Department — Staff Report
City of Ashland June 11, 1991
Page 3 /�
Specifically, the first portion of criterion E remain essentially as it exists in
the current ordinance.
Additionally, specifics were added for health hazards, requiring that a
"current health hazard exists." This would require the applicant to provide
evidence that there is currently a health hazard due to not having City
services.
The criteria for incorporating lands for more efficient and logical City
boundaries would be that "greater than 50% of the perimeter be adjacent
to the current City limits." It is our belief that if a property has greater
than 50% of its boundaries currently adjacent to the City, that it would be
more appropriately administered by the City. This would address islands, .,
peninsulas, and other irregular areas (recent Crowson Road application).
The criteria for a parcel losing existing well or septic service that meets
the other criteria would have the applicant presenting findings that "the
existing development in the County has inadequate water or sanitary sewer
service; or the service will be inadequate within one year."
And the criteria for a parcel having existing City services would require
that "the area proposed for annexation has existing City of Ashland water
and sanitary sewer service already extended, connected and in use on the
property."
III. Procedural - Required Burden of Proof
A revision to the zoning ordinance and the Comprehensive Plan text is a Type III
amendment and subject to the criteria in 18.108.060 B) 1) and are as follows:
Type III amendments may be approved when one of the following conditions
exist.
a) A public need, supported by the Comprehensive Plan.
b) The need to correct mistakes.
c) The need to adjust to new conditions.
d) Where compelling circumstances relating to the general public welfare
require such an action.
Annexations have been recently requested which involve circumstances which
were not originally foreseen by the Comprehensive Plan. These have been the
PA91-085 Ashland Planning Department — Staff Report
City of Ashland June 11, 1991
Page 4
ones involving logical extensions of the City, or very small "peninsula" or "island"
annexations, or possible annexations due to health hazards. We believe that
these applications have provided "new conditions" that the ordinance and
Comprehensive Plan must adjust to, and therefore we believe that criterion c) is
the governing criterion.
IV. Conclusions and Recommendations
Staff recommends approval of the annexation modifications proposed for the
Comprehensive Plan and Land Use Ordinance as presented above.
0
PA91-085 Ashland Planning Department — Staff Report
City of Ashland June 11, 1991
Page 5
TYPE III PUBLIC HEARINGS
PLANNING ACTION 91-038
REQUEST FOR ADOPTION OF THE REVISED ECONOMIC ELEMENT OF THE
ASHLAND COMPREHENSIVE PLAN.
APPLICANT: CITY OF ASHLAND
STAFF REPORT
This element has been reviewed and revised previously by the Planning Commission
and has been approved by CPAC.
PUBLIC HEARING
No one came forth to speak.
COMMISSIONERS DISCUSSION AND MOTION
Jarvis moved and Carr seconded to approve this action and it was carried
unanimously.
PLANNING ACTION 91-085
REQUEST FOR MODIFICATION OF THE ANNEXATION CRITERIA AS
PRESENTLY INCLUDED IN THE ASHLAND LAND USE ORDINANCE — AMC
18.108.065.
APPLICANT: CITY OF ASHLAND
STAFF REPORT
Fregonese explained that (e) public need is the criteria that is being examined. This
criteria is difficult to meet because the City has sufficient land. However, in reviewing
annexation practices, there is not a single application that would meet the standard of
public need. The Council has continued to annex property, so it seems important to
change to what the annexation practice has been.
Therefore, Staff has proposed a change in the ordinance language for Criteria D and E
be modified as stated in the Staff Report on page 2. This will result in a more liberal
policy. Fregonese believes the Urban.Growth Boundary is what controls urban sprawl.
He would like to see land under the City's jurisdiction rather than the County when
development occurs.
Jarvis agreed with Fregonese and further stated that the City gains a tax base and
control over development. She did not know why the City would require property to
have more than 50% of the perimeter adjacent to the current City limits.
ASHLAND PLANNING COMMISSION
REGULAR MEETING
JUNE 11,1991
MINUTES
as
Fregonese responded that Ashland has stricter annexation policies than required by
State laws.
Thompson argued that the Urban Growth Boundary is the last thing that is finally
expanded out of -- the City limit does the controlling. If the County is doing things the
City does not like, the City needs to respond. As soon as pre-existing parcels are
annexed, they can be subdivided and land can be chopped up further. Leaving the
five acres with one house in the County is much different than allowing annexation of
the five acres to be subdivided.
Medinger interprets what Thompson is saying is that annexation will cause growth.
Thompson said he can see a distinction between E-1 and R-1 lands and that he could
be in favor of a more liberal policy with employment generating lands instead of
residential. Thompson believes the potential for sprawl outweighs the need for
annexation.
Medinger felt that land is now grossly overpriced and that is the effect of the limitations
that Thompson is speaking about. The tighter the supply of land that is available, the
less affordable it becomes.
Thompson moved to continue this action to July. Carr seconded the motion and it
was carried with Hibbert casting the dissenting vote.
PLANNING ACTION 91-087
REQUEST FOR MODIFICATION OF THE MANUFACTURED HOUSING
DEVELOPMENT ORDINANCE OF THE ASHLAND LAND USE ORDINANCE — AMC
18.84.
APPLICANT: CITY OF ASHLAND
STAFF REPORT
Fregonese explained this is a performance standard type development code for
manufactured housing. This ordinance should have been adopted by July of 1990.
An inventory is needed of mobile homes in the City, identifying which are threatened
and then make provisions for those to be accommodated within the Urban Growth
Boundary as a permitted use.
Beginning with page 8 of the proposed ordinance, Fregonese pointed out the
significant items as follows: setback requirements, design standards, manufactured
housing standards, items F, G, delete H, and change the word in I from "home" to
"dwelling".
ASHLAND PLANNING COMMISSION 9
REGULAR MEETING
JUNE 11, 1991
MINUTES
PLANNING ACTION 91-068
REQUEST FOR A COMPREHENSIVE PLAN MAP AMENDMENT TO CORRECT A
MAP DRAFTING ERROR. CHANGE IS FROM OPEN SPACE TO SINGLE FAMILY
RESIDENTIAL FOR THE PROPERTY LOCATED BEHIND 50 W. NEVADA STREET.
APPLICANT: CITY OF ASHLAND
PUBLIC HEARING
No one came forth to speak.
COMMISSIONERS DISCUSSION AND MOTION
Jarvis moved to approve, Thompson seconded the motion and it was carried
unanimously.
OTHER
Manufactured Housing Development
Fregonese stated that hearings need to be scheduled on this issue. The State law
requires an inventory of manufactured homes as of July 1990 and determine those
homes that are being threatened by being removed because they are in high density
residential or commercial-industrial zones. The City has to allow for the relocation into
an existing park.
Carr moved to start the hearings on manufactured housing. Thompson seconded the
motion and it was carried unanimously.
Annexation Criteria
Staff would like to make amendments to the annexation criteria. Carr moved to have a
hearing on this item. Jarvis seconded the motion and it was carried unanimously.
Street Tree Book
A letter should be drafted from the Chairman to the Tree Commission complimenting
them on a job well done.
ASHLAND PLANNING COMMISSION 11
REGULAR MEETING
MINUTES _
MAY 14,1991 - -
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Contents of Record for Ashland Planning Action 91=143
REQUEST FOR MODIFICATION OF THE
FOLLOWING LAND USE ORDINANCE SECTIONS
PERTAINING TO DRIVEWAY GRADE: DEFINITIONS
(18.08), PARTITIONS (18.76), AND PERFORMANCE
STANDARDS OPTIONS (18.88) OF THE ASHLAND
. MUNICIPAL CODE.
APPLICANT: CITY OF ASHLAND
-- Planning Department Staff Report 10/8/91 . . . . . . . . . . . . . . . . . . . . . . . . 1
Planning Commission Minutes 10/8/91 . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
,
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
December 3, 1991
PLANNING ACTION: 91-143
APPLICANT: City of Ashland
ORDINANCE REFERENCE: 18.08 Definitions
18.68 General Regulations
18.76 Partitions
18.88 Performance Standards Option
REQUEST: Ordinance modifications limiting flag drive and,privat6i drive grades to
those allowed for public streets under the Performance Standards and
Subdivision ordinance; and addressing access concerns of the Ashland Fire
Department.
I. Relevant Facts
1) Detailed Description of,the Proposed Ordinance Changes: .
Recently, the City adopted modifications to the street and driveway grade
standards (PA90-175 September, 1990). These changes addressed concerns
by the Commission and Staff regarding recent subdivision and private .
home developments with steep accesses.
Since the adoption of that ordinance, the City has hired a new Fire Chief
who has raised concerns regarding steep access, specifically related to the
Fire Department. It was in consultation with Chief Keith Woodley and
Assistant Chief Don Paul that these new revisions to the previously
adopted ordinance were made.
The following ordinances modifications are suggested:
(deletions in strikeout and new changes in bold type)
These ordinance modifications were reviewed by the Planning Commission
at their October 8, 1991 regular meeting. The minutes of that meeting are
included as part of this packet. They recommended approval of the
ordinance changes as presented here, with additional modifications made
during that meeting shown in SHADOW type.
(revised section)
18.08.195 Driveway An accessway serving a single dwelling unit or parcel
of land, and no greater than 15& 50' travel distance in length. A
flag drive serving a flag lot shall not be a driveway. Single dwelling
or parcel accesses greater than 159' 50' in length shall be o
considered as a flag drive and subject to all of the development
requirements thereof.
18.08.196 Driving Surface A paved access capable of supporting up to
44,000 lbs. gross vehicle weight. Surface to be of minimum width
as required by ordinance. Width shall be increased on turns where
necessary to ensure fire apparatus remain on a paved surface
during travel.
18.08.255 Fire Work Area A paved area capable of supporting up to
44,000 lbs. gross vehicle weight. Area to be a minimum of 20' by 40'
and clear of vertical obstructions.
18.68.150 Driveway Grades
Grades for new driveways in all zones shall not exceed a grade of 20% for any
portion of.the driveway. All driveways shall be designed in accord with the
criteria of the Ashland Public Works Department and approved prior to issuance
of a certificate of occupancy for new construction. If required by the City, the
developer or owner shall provide certification of driveway grade by a licensed
land surveyor. All vision clearance standards associated with driveway entrances
onto public streets shall not be subject to the Variance section of this title.
(Partitions)
18.76.060 C. The flag drive for one flag lot shall have a minimum width of 15
feet, and a 12 foot paved driving surface. For drives serving two lots, the flag
drive shall be 20 feet, with 15 feet of pavement driving surface to the back of the
first lot, and 12 feet, respectively, for the rear lot. Drives shared by adjacent
properties shall have a width of 20 feet, with a 15 paved driving surface.
Flag drives shall be constructed so as to prevent surface drainage from flowing
over sidewalks or other public ways. Flag drives shall be in the same ownership
as the flag lots served. There shall be no parking 10 feet on either side of the
flag drive entrance.
Flag drive grades shall not exceed a maximum grade of 15%. No aatiance-may be
gLanted to this section in excess of a gLade Uf 110 gLeatel than f8% fOl no note
than 200 feet Variances may be granted for flag drives for grades in excess of
PA91-143 Ashland Planning Department -- Staff Report
City of Ashland December 3, 1991
Page 2
i
15% but no greater than 18% for no more than 2001. Such variances shall be
required to meet all of the criteria for approval as found in 18.100.
Flag drives serving structures greater than 24' in height, as defined in 18.08.290,
.shall provide a Fire Work Area of 20' by 40' within 50' of the structure. The Fire
° ehief may LCCOIIIAnend naive, of the Fire Work Area requirement Shah be Waived
if the structure served by the drive has an approved automatic sprinkler system
installed.
Flag drives and work areas shall be deemed Fire Lanes and subject to all
requirements thereof.
Flag drives greater than 250' in length shall provide a turnaround as defined in
the Performance Standards Guidelines as provided to 18.88 090 Maximum
length of a flag drive shall be 500' except that the length.m* b611:extondedao a
maximum of:1000' if the structure.secved by the:drive has an approved
automatic sprinkler system installed.
Section 18.88.050 B. of the Performance Standards is recommended to be amended as
follows:
B. Street Grade
Street grades for dedicated streets and flag drives shall be as follows:
1. Street and flag drive grades in Performance Standards
Developments shall not exceed a maximum grade of 15%. unless the
topography 'eqUi-11 b-1-1 b—de than 1501o, in vvirich case a giade of no
2. No street o, flag drive giade shall exceed f8%. Sti'��
inay be g,anted vvitid, pe,init a st ect m flag di ive gi ade. g,Cate, than
No variance may be granted to this section for public streets.
Variances may be granted for Flag drives for grades in excess of 15% but
no greater than 18% for no more than 200'. Such variances shall be
required to meet all of the criteria for approval as found in 18.100.
Flag drives serving structures greater than 24' in height, as defined in
18.08.290, shall provide a Fire Work Area of 20' by 40' within 50' of the
structure. The Fire Work Area
requirement shatl be waived if the structure served by the drive has an
approved automatic sprinkler system installed.
PA91-143 Ashland Planning Department -- Staff Report
City of Ashland December 3, 1991
Page 3
Flag drives and work areas shall be deemed Fire Lanes and subject to all
requirements thereof.
Flag drives greater than 250' in length shall provide a turnaround as
defined in the Performance Standards Guidelines as provided in 18.88.090. .
Maximum length of a flag drive shall be 500'.
H. Discussion of Chanties
The first major change involves the definition of "Driveway". The length has
been changed from 150' to 50'. This is in relation to Fire Department concerns
for firefighting. If a fire occurs in structures within 50' of the street, then the fire
can be fought with the truck in the street. Further than that,gand the truck must
enter the driveway. Therefore, additional standards have been added for
driveways in excess of 50' in length.
A new definition has been added for "Driving Surface". When a drive or flag
drive has a corner in it, the minimum paving width normally required may not
allow for large trucks to remain on a paved surface throughout the corner.
Therefore, this definition has been added requiring an additional paving width for
driveways to ensure that there is adequate surface to support trucks on curves.
A new definition has been added for "Fire Work Area". In addition to the
standard access width, the Fire Department has indicated that it is necessary. to
provide a 20' by 40' paved area for apparatus near the structure.
Under the section establishing "Driveway Grades", an additional requirement has
been added saying that the City may require the slope of the drive to be certified .
by the developer/owner.
In the Partitions section relating to flag drives, several changes are suggested.
1) The phrase "driving surface" as defined above, has been inserted to
the paving width sections.
2) Variances are allowed between 15-18%, for no more than 200', but
they must show conformance with the criteria for a variance from 18.100.
This is a change from the previous wording, which allowed for a steeper
grade where topography required it.
3) A new section was added requiring a "fire work area" be provided
when the structure served by a flag drive is greater than 24' in height.
This is to allow for the parking of an aerial fire apparatus (ladder truck,
PA91-143 .�khland Planning Department -- Staff Report
City of Ashland December 3, 1991
Page 4
snorkel, etc...) near the structure for fighting the fire. This "fire work area"
requirement may be waived if an approved automatic sprinkler system is
installed in the structure. The Fire Chief will be available at the meeting
to further discuss this requirement.
4) Flag drives are considered fire lanes, and cannot be used for
permanent parking, RV storage, etc...
In the Performance Standards Chapter for subdivision development, the following
changes have been proposed:
1) No variances may be granted for the creation of public streets in
excess of 15% grade.
21 The other requirements for flag drives in Performance Standards
Developments are_ as outlined above.
III. Criteria - Required Burden of Proof
The criteria for approval of a Type III amendment (ordinance change) are as
follows:
Type III amendments may be approved when one of the following conditions
exist:
a) A public need, supported by the Comprehensive Plan.
b) The need to correct mistakes.
C) The need to adjust to new conditions.
d) Where compelling circumstances relating to the general public welfare
require such an action.
In response to access concerns raised by the Fire Department, we believe that
these modifications relate to "compelling circumstances relating to the general
public welfare' -- criterion d) above.
IV. Conclusions
As stated, the Fire Chief will be available to comment on the proposed changes,
as well as respond to questions.
Staff recommends approval of the modifications.
PA91-143 Ashland Planning Department -- Staff Report
City of Ashland December 3, 1991
Page 5
Medinger noted that the orange areas are already eligible for annexation and the only
change is a slightly different criteria.
Fregonese re-read wording of E: that the proposed area for annexation has greater
than 51 percent of the perimeter adjacent to the current City limits, consists of a single
lot or a contiguous lot, not more than five acres and creates no parcel greater than 51
percent. Increase no parcel whose boundary with the City is greater than 51 percent.
Medinger referred to a letter from.Patty Holcomb that was included in the packet.
Jarvis maintains there is not enough land available that is affordable. It appears that
this proposal would allow some acreage but not a glut and it is possible that it would
provide more land, thus allowing people that work in Ashland to live in Ashland.
Carr moved to recommend approval to the Council of Planning ActiQp 91-085
complete with the new language that has been discussed tonight and to delete that
portion suggested by Commissioner Thompson. Bingham seconded the motion and it
was carried with Powell casting the dissenting vote.
PLANNING ACTION 91-143
REQUEST FOR MODIFICATION OF THE FOLLOWING LAND USE ORDINANCE
SECTIONS PERTAINING TO DRIVEWAY GRADE: DEFINITIONS (18.08),
PARTITIONS (18.76), AND PERFORMANCE STANDARDS.OPTION (18.88) OF
THE ASHLAND MUNICIPAL CODE
APPLICANT: CITY OF ASHLAND
STAFF REPORT
The Commission recently adopted changes to the ordinance and in looking at it with
the new Fire Chief, he was uncomfortable with some of the changes and felt other
revisions could be made. Those changes are reflected in the Staff Report.
PUBLIC HEARING
CHIEF WOODLEY listened to Medinger's concerns about the flag drive length and
width, fire work area, and that there should be criteria that would adapt to individual
circumstances. Woodley explained that the Fire Department has real limitations in
fighting fires on questionable lots. They can operate more efficiently from the street,
but they are asking for a minimum space needed for accessing a home. The Fire
Department is still accepting many variables and are not asking for zero risk. The Fire
Department carries a 24 foot extension ladder that is not always sufficient for fighting
all fires. They are in the process of acquiring an aerial ladder, however, that will take
about five years. If buildings are sprinkled, which Woodley offered as a logical
ASHLAND PLANNING COMMISSION 9
REGULAR MEETING
MINUTES
OCTOBER 8, 1991
alternative to reducing the length of the driveway, this reduces the need for laying
hoses.
Fregonese interjected that the goal of the ordinance is to get development closer to
the road.
Jarvis mentioned the safety of the adjoining property owners need to be considered.
She asserted that people that have difficult properties have to do difficult things to
develop and it may cost more money.
Woodley further explained the fire work area as any surface that would hold work
equipment weight. Again, he mentioned a sprinkler system as a cost effective
alternative.
Fregonese felt a maximum of 1,000 feet of driveway could be established if a sprinkler
system was installed. Carr suggested that if any driveway is over 50b feet, a sprinkler
system be mandatory. Woodley added this would not waive the requirement for a fire
hydrant.
Bingham stated there was more than adequate reason to limit the flag drives to 500
feet. The fire work area would take up the same amount of space as four and one-half
parking spaces. Woodley said they would allow the homeowner to sprinkle instead.
Bingham wanted to eliminate the fire work area. Bingham also mentioned that
perhaps the City could look at incentives for retrofitting sprinkler systems.
Carr moved to recommend approval to the City Council of Planning Action 91-143, and
add, in addition to the revisions in the Staff Report, 18.76.060C--Maximum length of the
flag drive shall be 500 feet, with the exception of sprinklers, then to a maximum of
1,000 feet. Hibbert seconded the motion. McLaughlin suggested adding the wording:
"shall" waive the Fire Work Area requirement, instead of "may" waive... . Fregonese will
check with the City Attorney for the correct language.
Bingham expressed his objections to flag drives. He sees the 500 foot length as an
opportunity to limit flag drives not just for fire safety, but as it stands on its own.
The motion carried with Bingham voting"no".
OTHER
Density Bonus Points
Medinger wanted to see a change in the density bonus points available for affordable
housing increased to 60 instead of the 40 that are currently available. Fregonese said
ASHLAND PLANNING COMMISSION 4
REGULAR MEETING
MINUTES
OCTOBER 8, 1991
s
McCaw°Cellular
Communications, Inc.
MCCRW/TCI MflflKET TEST FHCT SHEET
What are McCaw and TCI doing?
McCaw and TCI are jointly conducting an expanded wireless telephone test to determine
what the demand is for various forms of wireless communications services.
Why are McCaw and TCI doing this?
McCaw and TCI are interested in knowing if there is a demand for a local, cellular-like
service that can be used like a home phone and carried and used within a limited area.
If there is a significant demand for this type of service, cellular carriers and cable
television operators may be interested in combining their facilities to offer this service
on a commercial basis.
What are the roles of each party in the trial?
TCI is rebuilding its cable television system and replacing existing cable with optical
glass fiber. This fiber optic cable or "back bone" will carry voice conversations and
radio signals from microcells installed for the test to McCaw's existing cellular switch.
McCaw is installing the microcells and providing the telephone handsets required for the
service.
The two companies are jointly developing the marketing, operations and business office
services for the test.
What is the service going to look like?
There is market research being undertaken to determine what customers want in the way
of new wireless telephone services and what value they place on these services. In
general, there will be several options, for customers to choose from. One service will be
an enhancement to their existing home or office phone service and the other will be a
service that gives a customer his or her own "personal number" -- one that is
associated with that individual (wherever he or she may be), rather than a fixed
location.
P.O. Box 97042 " Kirkland, WA 98083-9742 • (206) 823-1986
12112 - 115th Avenue NE " Kirkland, WA 98034
Will this service affect current home or cellular services offered in the
Ashland (Medford) area?
No. This market test will not affect any of those existing services. It is designed to fill a
need that none of the current services can do at this time.
Do McCaw and TCI plan to offer this service in other cities?
Much depends on how people accept this test service offering. McCaw and TCI operate in
many of the same cities and if the Ashland results indicate that this wireless local
service has value for our customers, we will look to expand the effort.
Can this be used like a regular telephone service?
This Ashland-based phone service will function much like a home or business phone,
with the exception that it operates on battery power, similar to a home.cordless phone.
Is this service PCN?
PCN refers to a "personal communications network", a term that was coined in the
United Kingdom to refer to miscellaneous wireless communications systems that will
operate at microwave frequencies. Because the Ashland test utilizes microcells
operating at the lower (and more robust) frequencies utilized by McCaw's cellular
system, it is not PCN, as that term is used in Europe. However, it is PCN, just as
cellular systems are PCN, if that term is used to refer to microcells and communications
systems generally.
How many customers will be Involved?
We plan for up to 200 subscribers for the test.
How 'do customers get the service?
Customers will have an opportunity to respond to advertising and communication on local
television, radio and newspapers announcing the availability of this service. They can
then call a local business office in Ashland to subscribe to this service.
What does the system look like?
The system will consist of four "micro cells" connected by fiber optic cables to a "host"
cell site located at the TCI facility in Medford.
What is a "micro cell"?
A micro cell is a low-cost extension of a cellular system, which enhances service to
low-power telephone handsets for both indoor and outdoor usage.
What does a micro cell look like?
A micro cell is a small metal box, approximately 24x24x12 inches, mounted either at
the base of a small pole or within a small enclosure. The antennas can be mounted on a
street lamp, sign post, or building. It operates off of ordinary AC electrical power.
What is the range of a micro cell?
The range or radius of the microcells for this test is anticipated to be approximately 0.8
miles.
How much will the service cost?
There will be several service options depending on a customer's requirements. Actual
cost will depend on the amount of usage and the amount of mobility a customer requires.
Conventional, wired telephone service today is provided at an average cost of $20.00 per
month (excluding long distance) and cellular telephone service today in the Ashland area
averages about $60.00 (excluding long distance). The average cost of service for the
Ashland test will fall between these.
How long will the test last? `
The trial is planned to last six months after initial quality testing is completed.
Who can participate in the test?
The test will be open to all residents of Ashland, up to our targeted number of 200
customers.
Why was the test planned for Ashland?
Ashland was a perfect market to test this new service, partly because both McCaw and
TCI operate other services here. In addition, the test gives TCI the opportunity to
enhance cable television service by installing new, state-of-the-art fiber optic cabling
for their Ashland customers.
More importantly, McCaw and TO jointly determined that Ashland provided an ideal geo-
demographic situation for new, wireless telephone services. Ashland is relatively small
geographically, and very upscale and progressive. Ashlandians are well-educated and
known for being inclined to experiment with new products and services.
Whose equipment are you using?
A variety of vendors are involved in the project: Ericsson Radio Systems will provide
the radios and cell site equipment. Decibel Products will be providing the Microcells,
and Motorola will be custom engineering the telephone handsets.
When will it begin?
The engineering and testing of the system is beginning now and we expect commercial
service to begin in the first quarter of 1992.
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ASHLAND PARKS AND RECREATION COMMISSION
CITY HALL ASHLAND, OREGON 97520 • 488-5340
PARK COMMISSIONERS: •4� 4y KENNETH J. MICKELSEN
V Director
PATRICIA ADAMS
ALLEN A. ALSING
LEE HOWARD
THOMAS W.PYLE RFGG ,
WES L. REYNOLDS
November 26, 1991
t ..
Mayor Golden and City Councilors
City of Ashland.
Ashland, Oregon 97520
Honorable Mayor and Councilors :
After interviewing all the candidates who applied
for the upcoming vacancy effective January 1 , 1992 for
Position #2 on the Ashland Parks and Recreation
Commission, the Commission unanimously recommends that
the City Council appoint Teri Coppedge to the position.
Sincerely,
Patricia Adams , Chair
Ashland Parks and Recreation Commission
Home of Famous Lithia Park
Chapter 18.92
OFF-STREET PARKING
Sections:
18.92.010 Generally.
18.92.020 Spaces Required.
18.92.025 Credit for On-Street Parking
18.92.030 Handicapped Parking.
18.92.040 Bicycle Parking.
18.92.050 Compact Car Parking.
18.92.055 Variances for Commercial Buildings in the Historic District.
18.92.060 Limitation, Location, Use of Facilities.
18.92.070 Design Requirements. ,
18.92.080 Construction.
18.92.090 Alterations, Enlargements.
18.92.010 Generally. In all districts, except those specifically exempted, whenever any
building is erected, enlarged, or the use is changed, off-street parking shall be provided
as set forth in this chapter.
18.92.020 Spaces Required. Uses and standards are as follows:
A. Residential Uses.
1) Single Family Dwellings
2 spaces for the primary dwelling and the following for accessory
residential units:
Studio units or 1-bedroom units less than 500 sq. ft. -- 1 space/unit
1-bedroom units 500 sq. ft. or larger -- 1.50 spaces/unit
2-bedroom units -- 1.75 spaces/unit
3-bedroom or greater units - 2.00 spaces/unit
2) Multi-Family Dwellings
Studio units or 1-bedroom units less than 500 sq. ft. -- 1 space/unit
1-bedroom units 500 sq. ft. or larger -- 1.50 spaces/unit
2-bedroom units -- 1.75 spaces/unit
3-bedroom or greater units - 2.00 spaces/unit
Retirement complexes for seniors 55-years or greater - (few-income) - 1
space/unit.
3. Clubs, fraternity and sorority houses, rooming and boarding houses,
dormitories. Two spaces for each three guest rooms; in dormitories, 100 square feet
shall be equivalent to a guest room.
4. Hotels and motels. One space for each guest room, plus one space for the
owner or manager.
5. Manufactured housing developments. Parking requirements are as established
in Chapter 18.84.
6. Performance Standards Developments. Parking requirements are as
established in Chapter 18.88.
B. Commercial Uses.
1. Auto, boat or trailer sales, retail nurseries and other open-space uses. One
space per 1,000 square feet of the first 10,000 square feet of gross land area; plus one
space per 5,000 square feet for the excess over 10,000 square feet of gross land area;
and one per two employees.
2. Bowling Alleys. Three spaces per alley, plus additional spaces for auxiliary
activities set forth in this section.
3. Business, general retail, person services. General - one space for 350 square
feet of gross floor area. Furniture and appliances - one space per 750 square feet of
gross floor area.
4. Chapels and mortuaries. One space per four seats in the main chapel.
5. Offices. Medical and dental - one space per 350 square feet of gross floor
area. General - one space per 450 square feet of gross floor area.
6. Restaurants, bars, ice cream parlors and similar uses. One space per four
seats or 1 space per 100 sq. ft. of gross leasable floor area, whichever is less.
7. Skating rinks. One space per 350 square feet of gross building area.
8. Theaters, auditoriums, stadiums, gymnasiums and similar uses. One space per
four seats.
C. Industrial Uses.
1. Industrial and manufacturing uses, except warehousing. One space per two
employees on the largest shift or for each 700 square feet of_gross floor area, whichever
is less, plus one space per company vehicle.
2. Warehousing. One space per 1,000 square feet of gross floor area or for each
two employees, whichever is greater, plus one space per company vehicle.
t ,
3. Public utilities (gas, water, telephone, etc.), not including business offices.
One space per two employees on the largest shift, plus one space per company vehicle; a
minimum of two spaces is required.
D. Institutional and Public Uses.
1. Child care centers having 13 or more children. One space per two employees;
a minimum of two spaces is required.
2. Churches. One space per four seats. .
3. Golf courses, except miniature. Eight spaces per.hole, plus additional spaces
for. auxiliary uses set forth in this section. Miniature Golf Courses - Four spaces per
hole.
4. Hospitals. Two spaces per patient bed.
5. Nursing and convalescent homes. One space per three patient beds.
6. Rest Homes, Homes for the Aged or Assisted Living. One space per two
patient beds or 1 space per apartment unit.
7. Schools, elementary and junior high. One and one-half (1 '1/2) space per
classroom, or the requirements for public assembly areas as set forth herein, whichever
is greater.
8. High schools. One and one-half (1 1/2) spaces per classroom, plus one space
per 10 students the school is designed to accommodate, or the requirements for public
,,assembly as set forth herein, whichever is greater.
9. Colleges, universities and trade schools. One and one-half (1 1/2) spaces per
classroom, plus one space per five students the school is designed to accommodate, plus
requirements for on-campus student housing.
E. Unspecified Uses. Where parking requirements for any use are not specifically
defined in this section, such requirements shall be determined by the Staff Advisor
based upon the most comparable use specified herein, and other available data.
F. Maximum Allowable Number of Spaces. The number of spaces provided by any
particular use in ground surface lots shall not exceed the required number of spaces
provided by this ordinance by more than 10%. Spaces provided on-street, or within the
building footprint of structures, such as in rooftop parking, or under-structure parking, or
in multi-level parking above or below surface lots, shall not apply towards the maximum
number of allowable spaces.
18.92.025 Credit for On-Street Parking,
A. The amount of off-street parking required shall be reduced by the following credit
provided for on-street parking: one off-street parking space credit for every two on-street
spaces up to four credits, thereafter one space credit for each on-street parking space.
B. On-street parking shall follow the established configuration of existing on-street
parking, except that 45 degree diagonal parking may be allowed with the approval of the
Public Works Director, taking into account traffic flows and street design, with the
parking spaces designed in accord with the standards on file with the Public Works
Department. The following shall constitute an on-street parking space:
1. Parallel Parking, each 24 feet of uninterrupted curb.
2. 45 degree diagonal, each 13 feet of uninterrupted curb.
C. Curb space must be contiguous to the lot which contains the use which requires the
parking.
D. Parking spaces may not be counted that are within 25 feet measured along the curb
of any corner or intersection of an alley and a street, nor within 10 feet of an
intersection of a street and a driveway, as measured from the bottom of the apron wing,
nor any other parking configuration that violates any law or standard of the City or
State.
E. Parking spaces located on arterials and collectors may only receive credit if the
arterial or collector is greater in width than the minimums established by the street
standards in 18.80.
F. Parking spaces may not be counted that are within 200 feet of a C-1-D or SO zone.
F. On-street parking spaces credited for a specific use shall not be used exclusively by
that use, but shall be available for general public use at all times. No signage or actions
limiting general public use of on-street spaces shall be permitted.
o
18.92.030 Handicapped Parking. All parking lots which contain 15 or more parking
spaces shall provide one handicapped parking space for every 25 standard parking spaces
or fraction thereof. The handicapped parking symbol shall be painted on the parking
space and a handicapped parking sign shall be placed in front of each space. These
spaces shall be located in as close a proximity to the desired destination as possible and
shall follow all design requirements as established by the State of Oregon.
18.92.040 Bicycle Parking,
A. Every residential use of more than two units per structure, and not containing a
garage, shall provide one sheltered bicycle parking space(s) for each residential unit.
B. All uses, with the exception of A above and the downtown overlay area, shall
provide a minimum of two sheltered bike parking spaces.
C. In addition, all uses which require off street parking, except as specifically noted,
shall provide one bicycle parking space for every 5 required auto parking spaces.
Fractional spaces shall be rounded up to the next whole space.
D. All public and commercial parking lots and parking structures shall provide a
minimum of one bicycle parking space for every five auto parking spaces.
E. Elementary, Junior High, Middle and High Schools shall provide one sheltered
bicycle parking space for every ten students.
F. Colleges, universities, and trade schools shall provide one bicycle parking space for
every five required auto parking spaces, of which one half is to be sheltered.
G. No bicycle parking spaces required by this standard shall be rented or leased,
however, a refundable deposit fee may be charged. This does not preclude a bike
parking rental business.
H. Any construction, renovation, or alteration of an existing use or portion of use that
is non-conforming which has a building permit value, as determined by the Building
Official, which exceeds 50% of the value of the land and structures as determined by the
Jackson County Assessor, will be required to file a Staff Advisor Site Review and bring
the property into conformance with the above regulations.
I. Bicycle Parking Design Standards
1) The salient concern is that bicycle parking be visible and convenient to cyclists
and that it provides sufficient security from theft and damage.
2) Bicycle parking requirements can be met in any of the following ways:
(a) providing a bicycle storage room, bicycle lockers, or racks inside the
building.
(b) providing bicycle lockers or racks in an accessory parking structure,
underneath an awning or marquee, or outside the main building.
(c) providing bicycle racks on the public right of way. This must be
approved by City of Ashland Public Works Department.
(d) providing secure storage space inside the building.
3) Bicycle parking located outside a structure shall be provided in a manner that
makes access as convenient as auto parking.
4) Required bicycle parking spaces located out of doors shall be visible enough
to provide security.
5) An aisle for bicycle maneuvering shall be provided and maintained beside or
between each row of bicycle parking. This aisle shall be at least 5 feet wide.
6) Each required bicycle parking space shall be accessible without moving
another bicycle.
7). Areas set aside for required bicycle parking shall be clearly marked and
reserved for bicycle parking only.
8) A bicycle parking space shall be a minimum of six feet long by 3 feet wide by
4 feet high. (Commercial bike lockers are acceptable according to manufacturer's
specifications.)
9) Sheltered parking shall mean protected from all precipitation.
J. Bicycle Parking Rack Standards
1) Bicycle parking racks or lockers shall be anchored securely.
2) The intent of this subsection is to ensure that required bicycle racks are
designed so that bicycles may be securely locked to them without undue inconvenience
and will be reasonably safeguarded from intentional or accidental damage.
(a) Bicycle racks shall hold bicycles securely by means of the frame. The
frame shall be supported so that the bicycle cannot be pushed or fall to
one side in a manner that will damage the wheels.
(b) Bicycle racks shall accommodate:
(i) locking the frame and both wheels to the rack with a high-
security U-shaped shackle lock, if the bicyclists removes the front
wheel; and
(ii) locking the frame and one wheel to the rack with a high-security
U-shaped shackle lock, if the bicyclists leaves both wheels on the
bicycle; and
(iii) locking the frame and both wheels to the rack with a chain or
cable not longer than 6 feet without removal of the front wheel.
(c) The City Engineer shall determine whether a rack meets the
requirements of this section.
(d) The City Engineer shall keep on file a list of approved bicycle racks
and structures. The City Engineer shall consult with the Ashland
Bicycle Commission regarding the approval of a bicycle rack or
structure for the list of standard approved bicycle racks.
18.92.050 Compact Car Parking. Up to 40% of the total parking spaces in a parking lot
may be designated for compact cars. Minimum dimensions for compact spaces shall be
8 x 16 feet. Such spaces shall be signed and/or the space painted with the words
"Compact Car Only."
18 92 055 Variances for Commercial Buildings in the Historic District. In order to
preserve existing structures within Ashland's Historic District, while permitting the
redevelopment of property to its highest commercial use, a variance of up to 50% of the
required parking may be granted to commercial uses within Ashland's Historic District
as a Type I Variance. It is the intent of this clause to provide as much off-street parking
as practical while preserving existing structures and allowing them to develop to their
full commercial potential. Additionally, to identify redevelopment of existing
commercial and residential buildings for commercial use within Ashland's Historic
District as an exceptional circumstance and unusual hardship for the purposes of
granting a variance.
18.92.060 Limitations, Location Use of Facilities.
A. Location. Except for single and two-family dwellings, required parking facilities may
be located on another parcel of land, provided said parcel is within 200 feet of the use it
is intended to serve. The distance from the parking lot to the use shall be measured in
walking distance from the nearest parking space to an access to the building housing the
use, along a sidewalk or other pedestrian path separated from street traffic. Such right
to use the off-site parking must be evidenced by a deed, lease, easement, or similar
written instrument establishing such use, for the duration of the such use.
B. Except as allowed in 18.92.060 F. and except in the M-Industrial District, required
parking shall not be located in a required front and side yard setback area abutting a
public street, except alleys.
C. Mixed Uses. In the event that several users occupy a single structure or parcel of
land; the total requirements for off-street parking.shall be the sum of the requirements
for the several uses computed separately unless it can be shown that the peak parking
demands are offset. In such case the Staff Advisor may reduce the total requirements
accordingly, but by not more than 25%.
D. Joint Use of Facilities. Required parking facilities of two or more uses, structures,
or parcels of land may be satisfied by the same parking facilities used jointly, to the
extent that it can be shown by the owners or operators that the need for the facilities
does not materially overlap ( , uses primarily of a daytime v. nighttime nature) and
provided that such right of joint use is evidenced by a deed, lease, contract, or similar
written instrument establishing such joint use.
E. Availability of Facilities. Required parking shall be available for parking of operable
passenger vehicles of residents, customers and employees only, and shall not be used for
the storage or display of vehicles or materials.
F. In all residential zones, all off-street parking of automobiles, trucks, trailers and
recreational vehicles in the front yard shall be limited to a contiguous area which is no
more than 25% of the area of the front yard, or a contiguous area 25 feet wide and the
depth of the front yard, whichever is greater. Since parking in violation of this Section
is occasional in nature, and is incidental to the primary use of the site, no vested rights
are deemed to exist and violations of this Section are not subject to the protection of the
nonconforming use sections of this ordinance. However, a 24-hour warning notice of
violation shall be provided prior to the issuance of a citation to appear in Municipal
Court, and it shall be rebuttably presumed that the vehicle was parked with permission
of the person in control of the property. Subsequent violations shall not require a
warning notice.
18.92.070 Design Requirements.
A. Size and Access. All required parking areas shall be designed in accordance with
the parking layout chart at the end of this Chapter. All parking spaces shall be a
minimum of 9 x 18 feet and shall have a 24-foot back-up space except where parking is
angled, and except as permitted in Section 18.92.050.
B. Driveways and Turn-Arounds. Driveways and turn-arounds providing access to
parking areas shall conform to the following provisions:
1. A driveway for a single dwelling shall have a minimum width of nine feet, and
a shared driveway serving two units shall have a width of 12 feet.
2. Except for a single or two-family dwelling, groups of more than two parking
spaces per lot shall be provided with adequate aisles or turn-around areas so that all
vehicles may enter the street in a forward manner.
3. Except for a single one- or two-family dwelling, more than five parking spaces
shall be served by a driveway design and constructed to facilitate the flow of traffic on
or off the site, with due regard to pedestrian and vehicle safety, and shall be clearly and
permanently marked and defined. In no case shall two-way and one-way driveways be
less than 20 feet and 12 feet respectively.
C. Vertical Clearances. Driveways, aisles, turn-around areas and ramps shall have a
minimum vertical clearance of 13'6' feet for their entire length and width.
D. Vision Clearance. No signs, structures or vegetation in excess of two and one-half
feet in height shall be placed in the vision clearance area. The vision clearance area is
the triangle formed by a line connecting points 25 feet from the intersection of property
lines. In the case of an intersection involving an alley and a street, the triangle is
formed by a line connecting points 10 feet along the alley and 25 feet along the street.
When the angle of intersection between the street and the alley is less than 30 degrees,
the distance shall be 25 feet. No signs, structures or vegetation or portion thereof shall
be erected within 10 feet of driveways unless the same is less than two and one-half feet
in height. The vision clearance standards established by this section are not subject to
the Variance section of this title.
E. Development and Maintenance. The development and maintenance as provided
below, shall apply in all cases, except single and two-family dwellings.
1. Paving. All required parking areas, aisles, turn-arounds and driveways shall be
paved with concrete, asphaltic or comparable surfacing, constructed to standards on file
in the office of the City Engineer.
2. Drainage. All required parking areas, aisles and turn-arounds shall have
provisions made for the on-site collection of drainage waters to eliminate sheet flow of
such waters onto sidewalks, public rights-of-way, and abutting private property.
3. Driveway approaches. Approaches shall be paved with concrete surfacing
constructed to standards on file in the office of the City Engineer.
4. Marking. Parking lots of more than 5 spaces shall have all spaces
permanently and clearly marked.
5. Wheel stops. Wheel stops shall be a minimum of four inches in height and
width and six feet in length. They shall be firmly attached to the ground and so
constructed as to withstand normal wear. Wheel stops shall be provided where
appropriate for all spaces abutting property lines, buildings, landscaping, and no vehicle
shall overhang a public right-of-way.
6. Walls and Hedges.
a. Where parking abuts upon a street, a decorative masonry wall or
evergreen hedge screen of 30-42 inches in height and a minimum of 12" in width shall
be established parallel to and not nearer than two feet from the right-of-way line.
Screen planting shall be of such size and number to provide the required screening
within 12 months after installation. The area between the wall or hedge and street line
shall be landscaped. All vegetation shall be adequately maintained by a permanent
irrigation system, and said wall or hedge shall be maintained in good condition. The
required wall or screening shall be designed to allow for free access to the site and
sidewalk be pedestrians.
b. In all zones, except single-family zones, where parking facilities or
driveways are located adjacent to residential or agricultural zones, school yards, or like
institutions, a sight-obscuring fence, wall, or evergreen hedge not less than five feet, nor
more than six feet high shall be provided on the property line as measured from the
high grade side. Said wall, fence or hedge shall be reduced to 30 inches within required
setback area, or within ten feet of street property lines, and shall be maintained in good
condition. Screen plantings shall be of such size and number to provide the required
screening of such size and number to provide the required screening within 12 months
after installation. Adequate provisions shall be made to protect walls, fences or plant
materials from being damaged by vehicles using said parking areas.
7. Landscaping. In all zones, all parking facilities shall include landscaping to
cover not less than 7% of the area devoted to outdoor parking facilities, including the
landscaping required in subdivision 6(a) above. Said landscaping shall be uniformly
distributed throughout the parking area, be provided with irrigation facilities and
protective curbs or raised wood headers. It may consist of trees, plus shrubs, ground
cover or related material. A minimum of 1 tree per 7 parking spaces is required.
8. Lighting of parking areas within 100 feet of property in residential zones shall
be directed into or on the site and away from property lines such that the light element
shall not be directly visible from abutting residential property.
18.92.080 Construction. The required parking facilities, including design standards, shall
be installed prior to a release of a certificate of use and occupancy or a release of
utilities, and shall be permanently maintained as a condition of use. However, the
Building Official may, unless otherwise directed by the Planning Commission or Staff
Advisor, release a temporary certificate of use and occupancy and a temporary release
of utilities before the installation of said facilities provided (1) there is proof that the
owner has entered into a contract with a reputable installer for the completion of the
parking, including design standards,with a specified time, and that there remains nothing
for the owner to do prior to installation; or (2) the owner has posted a satisfactory
performance bond to ensure the installation of said parking facilities within a specified
time.
18.92.090 Alternations and Enlarizements. The required parking facilities shall be
constructed when an existing building or dwelling is altered or enlarged by the addition
or creation of guest rooms or dwelling units, or when a use is intensified by the addition
of floor space; seating capacity, or change in use.
The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C)
of the City Charter on the _ day of 1991, and duly PASSED and
ADOPTED this _ day of 1991.
Nan E. Franklin
City Recorder t .
SIGNED and APPROVED this day of 1991.
Catherine M. Golden
Mayor
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 18.96 OF THE ASHLAND
MUNICIPAL CODE RELATIVE TO SIGN REGULATIONS.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 18.96.020.23 is amended to read as follows:
0123. Sian - Any identification, description,
illustration, symbol or device which is placed or
affixed directly or indirectly upon a building,
structure, or land. Interior illuminated panels,
fascia strips, bands, columns, or other interior
illuminated decorative features. located on or off a
structure, visible from the public right-of-way, and
with or without lettering or graphics shall also be
considered a sign and included in the overall sign area
of the site. "
SECTION 2 . Section 18 .96. 030 is amended by adding the following
Subsection J to read as follows: .
"J. Strings of Lights. Strings of incandescent lights
in non-residential zones where the lights do not exceed
5 watts per bulb, the bulbs are placed no closer than
6" apart and do not flash or blink in any way. Strings
of lights in residential zones are not regulated. "
The foregoing ordinance was first read on the 3rd day of
December, 1991, and duly PASSED and ADOPTED this 17th day of
December, 1991.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of December, 1991.
Catherine Golden
Mayor
C
ORDINANCE NO.
AN ORDINANCE REPEALING CHAPTER 4 . 04 , AND 4 . 08 OF THE
ASHLAND MUNICIPAL CODE RELATIVE TO
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Chapters 4. 04 , and 4 . 08 of the Ashland Municipal Code
are repealed.
The foregoing Ordinance was first READ on the 3rd day of
December, 1991, and duly PASSED and ADOPTED this 17,th day of
December, 1991.
Nan E. Franklin
City Recorder
SIGNED and APPROVEp this day of , 1991.
Catherine M. Golden
Mayor
Approved as to form
0* AS4
A November 25, 1991
OREGOd
ACID: Mayor and City Council
rIIlri: Dick Wanderscheid
1t�IjECt: BPA RESIDENTIAL CONSERVATION AGREEMENT
Background
The Sate of Oregon's new residential energy code will take effect on
January 1, 1992. This code is the thermal equivalent of the existing
Super Good Cents program, so all homes built after January will be
built to the current Super Good Cents standards. Because the new
Oregon Code is fuel blend, all homes, regardless of heating system
type, will be built to these same energy efficiency levels.
Meanwhile, the Northwest Power Planning Council, in its recently
adopted 1991 NW Power Plan, identified energy conservation
measures for new homes beyond this new code which are cost
effective for the region to acquire.
With this in mind, the Bonneville Power Administration has been
working with the Council Staff and the region's utilities over the last six
months to develop a new Super Good Cents program designed to
acquire these additional conservation savings in the region's new
housing.
This process has culminated in the development of a new long term
Super Good Cents program which has now been formally offered to
BPA's utility customers.
The Residential Conservation Agreement
The vehicle that BPA is utilizing to offer this program is the Residential
Conservation Agreement (RCA). This contract includes revised
General Conservation Contract Provisions and a number of exhibits
which contain separate programs which are set to begin on January
1, 1992. The RCA is designed so that utilities sign the umbrella
contract and then allows them the option of selecting program
exhibits they choose to offer.
The initial exhibits offered to Oregon utilities under this contract are the General
Conservation Contract Provisions (Exhibit A), the Lonq Term Super Good Cents
The initial exhibits offered to Oregon utilities under this contract are
the General Conservation Contract Provisions (Exhibit A), the Long
Term Super Good Cents Program (Exhibit C), the Manufactured
Home Program (Exhibit D), the Oregon State Code Assistance Option
(Exhibit F), and the Appliance Efficiency Program (Exhibit H).
Measure incentives, administrative reimbursement and promotional
funds are offered as a part of each program exhibit. The program
details are as follows:
Long Term Super Good Cents Program (Exhibit C)
This program is designed to acquire energy conservation in new
residential buildings. The program becomes effective on January 1,
1992 and shall remain in effect until June 30, 2001, unless,terminated
earlier as provided in the agreement. The new base case prescriptive
path requirements for single family homes in Climate Zone 1 under
this program are:
Ceilings - Attics R-49 Advanced Framing
Vaults R-38
Walls - Above Grade R-26 Advanced Framing
Below Grade Interior R-21
Floors - Over Crawlspaces R-30
Slab on Grade Perimeter R-15
Glazing -
Maximum Tested U-Value U=0.35
Maximum % of Floor Area 15%
Unlike the existing Super Good Cents program, efficient heating
systems (i.e. heat pumps) will not be allowed to be used to reduce
the above minimum envelope insulation requirements.
These requirements are substantially beyond the new Oregon code
and will probably be difficult to sell to builders in the early stages of
the program.
Since many of the measures exceed the cost effectiveness levels for
the homeowner, BPA is committed to purchase these savings in the
form of payments to the builder or homeowner. This is because while
the measures are not cost effective to the homeowner, they are cost
effective to the region's electric system because they cost less than
other resources available to the region.
The proposed payment schedule recognizes that it will be difficult to
move builders all the way to the standards and therefore allows
payments for moving part of the way to the ultimate standards. These
partial payments (Tier 2 and 3) are scheduled to be phased out in two
years (i.e. January 1, 1994). The payment schedule for this new
program is as follows:
Tier 3 homes (50% of the Standard) _ $ 500/home
Tier 2 homes (75% of the Standard) _ $1,000/home
Tier 1 homes (full compliance) _ $2,000/home
In addition to the above incentives, these additional payments are
available:
Advanced Infiltration Control with Heat Recovery = $ 750/home
Efficient Showerheads (less 2.5 gpm) _ $ 40
Efficient Water Heaters (Energy factor greater than .95) _ $ 60/heater
Efficient Refrigerator (offered in 1992 only) _ $ 60/Refrigerator
Efficient Interior Lighting = $ 50/horse
Efficient Exterior Lighting _ $ 25/fixture
Exhaust Air Heat Pump Water Heater = $1,200/home
Efficient Heat Pumps = Tier 1 Homes
7.2 Healing Season Performance Factor(HSPF) $480
7.4 HSPF $500
8.5 HSPF $800
To give an idea of the kind of incentive available for homes, a full Tier
1 certified home installing all of the eligible measures would be able to
receive the following incentive:
Tier 1 Incentive $2,000
Efficient Showerheads 40
Efficient Water Heater 60
Exhaust Air Heat Pump Water Heater with Advanced Air Leakage 1,700
Efficient Refrigerator 60
Efficient Interior Lighting 50
3 Efficient Exterior Light Fixtures 75
8.5 HSPF Heat Pump 800
TOTAL $4,785
This example illustrates the maximum incentive that would be available
under the program.
The City would also receive administrative, sales support and
advertising payments to operate this program. Based on 1991
housing starts, the following amounts would be available to the City
under this exhibit:
Sales Support (Base)..................................................$15,000/yr
+ $100/Building Certified
Advertising ($1.00 per residential customer).................$6,200/yr
Manufactured Home Program (Exhibit D) win beoAe,eern Febmgw, 1 9sz
While the City has not had any new manufactured housing sited in
Ashland in recent years, the changes in the Land Use Code could
result in more siting in the years to come. This program would also
run from January 1, 1992 to June 30, 2001. Incentive payment levels
for 1992 would be $2,000 per unit. While administrative and
advertising funds are available under this program, and since we have
had no activity in this area, no funds would be available. However, if
activity increases, administrative and advertising funds would be
available to operate this program.
Since we will probably'see more manufactured housing being sited in
Ashland and because the outcome of the direct payment to
manufactures is currently.unknown, Staff recommends wee execute
this agreement in February in case it becomes necessary in the
future.
Oregon State Code Assistance Option (Exhibit F)
The purpose of this program is to reimburse utilities to provide
assistance to code agencies to help implement the new Oregon State
Energy Code. This option becomes effective on January 1, 1992 and
will be in effect until December 31, 1993.
Since we already do this under the existing Super Good Cents
program, it won't add much of a workload to the Staff. Based on
1991 housing starts, we would receive $7,500 per year for this option.
Appliance Efficiency Program (Exhibit H)
This program is designed to acquire energy savings by installing
energy efficient appliances. It would become effective on January 1,
1992 and end on June 30, 2001 unless terminated earlier.
Two measures would be offered initially under this program - energy
efficient showerheads and energy efficient electric water heaters. The
program measures would be available to any existing customer
(residential or commercial) that has an existing electric water heater.
Any customer who replaces the electric water heater with an energy
efficient one (.95 energy factor) would be eligible for a $60 cash
rebate from BPA. The City would receive an additional $5
administrative payment for processing this rebate.
Showerheads will be provided free by BPA or the City can purchase
them and be reimbursed for actual costs up to $10 for each
showerhead. Administrative payments for actual installation of these
devices in customers' homes will be $37 for each single family
residence and $18 for each multi-family residential unit.
In addition, the City would receive a one-time administrative payment
of $4,000 and an advertising budget of at least $3,100 per year.
The water saving benefits of this showerhead program are an
additional water resource which will benefit the City's water utility.
Conclusion
The 1991 Power Plan calls for the region to acquire 1500 MW's of
conservation in the next decade.. EPA's share is nearly 700 MW's.
The RCA is the first action by BPA to move into this aggressive
conservation acquisition mode. The City's Conservation Staff is
eagerly awaiting our chance to help in this regional effort. Therefore,
we would like Council's approval to direct the Mayor and City
Recorder to execute the RCA and appropriate exhibits. The attached
resolution would enable them to do this. Adoption now will have
these programs all operational by January 1, and we can convey all
the necessary information about the changes to the building
community in December.
Feel free to give me a call at 488-5306 if you have questions or need
further information prior to the meeting.
J,
RESOLUTION NO. 91-
A RESOLUTION AUTHORIZING THE MAYOR AND CITY RECORDER TO EXECUTE
AND SIGN THE RESIDENTIAL CONSERVATION AGREEMENT, EXHIBIT A
(GENERAL CONSERVATION CONTRACT PROVISIONS), EXHIBIT C
(THE LONG TERM SUPER GOOD CENTS PROGRAM), EXHIBIT D
THE MANUFACTURED HOME PROGRAM), EXHIBIT F
THE OREGON STATE CODE ASSISTANCE.OPTION) AND
EXHIBIT H (THE APPLIANCE EFFICIENCY PROGRAM) AS OFFERED
TO THE CITY OF ASHLAND BY THE BONNEVILLE POWER ADMINISTRATION
WHEREAS, the City of Ashland desires to help in the regional effort to acquire
energy conservation; and
WHEREAS, the Bonneville Power Administration has offered the City of Ashland
conservation programs which we can offer to our citizens; and
WHEREAS, the City of Ashland finds that operating these conservation
programs will benefit our citizens;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council that the
City of Ashland does hereby enter into agreements with the Bonneville Power
Administration to operate these conservation programs and authorizes the Mayor and
City Recorder to sign and execute such agreements.
The foregoing Resolution was READ and DULY ADOPTED at a regular meeting
of the City Council of the City of Ashland on the day of
1991.
Nan E. Franklin
City Recorder
Signed and approved this day of ' 991.
Catherine M. Golden
Mayor
RESOLUTION NO. 91-
A RESOLUTION classifying city taxes, fees, charges and
assessments as subject to or not subject to the limits of Section
lib of Article XI of the Oregon Constitution.
THE MAYOR AND THE CITY COUNCIL OF ASHLAND RESOLVES:
Section 1. The following taxes, fees; charges and assessments
imposed by the City of Ashland are classified as not subject to
the limits of Section lib of Article XI of the Oregon
Constitution (Ballot Measure No. 5) :
Code
Section Description
Charter Section
Art XIX, §3 Park and Recreation fees
Ord 1878 Electric Utility Franchise fee
1. 08 General Penalty Fines
2 .20 Hospital Charges
2 . 36 Election petition deposit
2. 48 Police Department- Special service fees
2 . 64 Cemetery fees
4. 12 Lien Search fees
4. 18 Vacation of Public Property fees
4.20 System Development Charges
4 .24 Transient Occupancy Tax
4 .26 Transportation Utility fee
4 .28 Utility Users Tax
4 .30 Privilege Tax
4 . 32 Alarm System Permit fees
6. 04 Business License Tax
6. 08 Dance Hall License fees
6. 12 Merchant Police License fees
6. 16 Pawnbrokers and Secondhand dealers license
fees
6. 20 Places of Amusement License fees
6. 24 Solicitors and Peddlers license fees
6. 28 Taxicab Certifications
6. 32 . Liquor license review
6. 36 Motion Picture, Radio and TV Product
6. 38 License fees for Commercial Airport
Activities
9. 04 Weed Abatement Lien
9. 08 Nuisances Lien
11.30 Downtown Parking Dist Parking Fine
Surcharge
11. 30 Downtown Parking District Utility fee
11.32 Abandoned Vehicles Charges
11.52 Bicycle License fee
13 . 04 Street and Sidewalk assessments
Code
Section Description
13 . 12 Street Excavation permit fees
13 . 13 Street Oiling Permit fees
13 .20 Local Improvement Assessments
14 . 02 Utility Service application fee
14. 04 Water Service Connection Rates charges
14 . 04 Water Rate Schedule charges
14 . 08 Sewer Service Connection Rate charges
14 . 08 Sewer Use Charge
.14 . 12 Electric Meter Testing fee
14 . 12 Electric Temporary service fee
14. 16 Electric Rate Schedule charges
15. 04 Structural Building Permit fees
15. 04 License Heating Cooling Ventilation
Appliance fees i
15.04 Mechanical Building Permit fees
15. 04 Demolition/Moving of Building fees
15. 16 Plumbing Building Permit fees
15. 28 Fire fighting Outside City assessment
15.28 Burn Permit fee
18. 70 Solar Access Permit fee
18 . 96 Sign Permit fee
18 . 108 Land use fees
Water In Lieu Franchise fee
Cable TV, Gas, Garbage, Phone Franchise fee
Storm Drain Utility fee
Sewer In Lieu Franchise fee
Ambulance Transport fee
Parking Violation fines
This list shall be deemed to include any taxes, fees, charges and
assessments imposed or determined by ordinance, resolution or
otherwise pursuant to the listed code sections.
Section 2 . Ad valorem taxes are classified as subject to the
limits of Ballot Measure No. 5, except taxes imposed to pay the
principal and interest on existing bonded indebtedness which are
classified as not subject to Ballot Measure No. 5.
Section 3 . All other taxes, fees, charges and assessments
imposed by the City of Ashland not specifically mentioned in this
resolution shall be classified as not subject to the limits of
Section 116 of Article XI of the Oregon Constitution (Ballot
Measure No. 5) .
.J
The foregoing resolution was READ and DULY ADOPTED at a
regular meeting of the City Council of the City of Ashland on the
day of , 1991.
Nan E. Franklin
City Recorder
SIGNED AND Approved this day of , 1991.
i
Cathy M. Golden
Mayor .
�I V Q
Approved as to form
H:pamp\jill\resobm5
a cMemorandum
November 26, 1991
. pgEGpa,•
R� Mayor and City Council
m:
Jill Turner, Director of Finance
�rn+-
u+ ;Etj Heat Assistance Program Proposal
Recommendation: Staff recommends that the City
Council authorize the Mayor and City Recorde? to
enter into an agreement with Oregon Energy Services,
Inc.
Discussion: Ashland residents are in need of a heat_
assistance program other than the Low Income Energy
Assistance Program administered by ACCESS to replace
some of the expected 32% reduction in their last
years allocation. A quote from Friday, November 1, .
Mail Tribune stated "although ACCESS spent $584 ,461
in federal funds last winter to help 2, 700
households with heating assistance payments, it had
to turn away 600 households because severe cold
weather drained all of the energy program' s funds. "
Proposed is an emergency heat assistance program
contract between the City of Ashland and Oregon
Energy Services, Inc. Oregon Energy Services, Inc.
is a state wide nonprofit agency with a goal of
helping low income Oregonians meet their household
energy needs and assist them toward energy self-
reliance. The initial contract is for emergency
assistance only, but can be expanded later to
include energy counseling. The local contact agency
for emergency assistance will be the Salvation Army.
Promotional activities relating to Oregon Heat will
be a joint effort between the City and Oregon Heat.
The City would provide $2 , 000 initially, but is
committed to match dollar for dollar up to $5, 000
for fiscal year 1991-92 . A fifteen percent
administrative fee is deducted, with five percent
going to Oregon Heat and ten percent going to the
Salvation Army. Donations will be sought throughout
the community from the general public and service
organizations. These donations are to be tax
deductible as a charitable contribution.
Heat. Assistance Program Proposal
November 26, 1991
Page 2
The following restrictions apply to the applicant:
1. Applicant must be a City of Ashland
residential utility customer whose income is
below 150% of the Federal Poverty Level.
2 . Maximum grant of $125 per household per
year.
3. Applicant must present a current monthly
bill bearing their name and address. i
4 . Disbursements will be sent directly to the
energy suppliers.
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REVISED
ORDINANCE NO.
AN ORDINANCE REPEALING CHAPTER 4 . 04 , AND 4 . 08 OF THE
ASHLAND MUNICIPAL CODE RELATIVE TO CHECRr DRAFT AND
WARRANT PROCEDURES; AND BOND AND WARRANT INTEREST.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1 . Chapters 4 . 04, and 4 . 08 of the Ashland Munigipal Code
are repealed.
The foregoing Ordinance was first READ on the 3rd day of
December, 1991, and duly PASSED and ADOPTED this 17th day of
December, 1991.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of 1991.
Catherine M. Golden
Mayor
e
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