HomeMy WebLinkAbout1991-1217 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it is
the subject of a public hearing which has been closed. If you wish to speak, please rise
and after you have been recognized by the Chair, give your name and address. The
Chair will then allow you to speak and also inform you as to the amount of time allotted
to you. The time granted will be dependent to some extent on the nature of the item
under discussion, the number of people who wish to be heard, and the lengl s? e
agenda. (
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
DECEMBER 17, 1991
I. PLEDGE OF ALLEGIANCE: 7: 30 P.M. , Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular Meeting of December 3, 1991.
IV. SPECIAL PRESENTATIONS & AWARDS:
1. Proclamation: "6th Annual Christmas Tree Recycle Day" .
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions & Committees.
2 . Departmental Reports - November 1991.
3. Letter from TCI Cablevision relative to rate adjustments
effective February of 1992 .
4 . Memo from Director of Public Works concerning status of
left-turn project at Maple and N. Main Streets.
5. Acceptance of Audit Report for fiscal year ended June 30,
1991.
VI. NEW & MISCELLANEOUS BUSINESS:
1. Request by Recycling Task Force for authorization for Mayor
and City Recorder to sign grant application to DEQ for
composting demonstration project.
2 . Presentation by Ronald J. McCormick regarding development
of Forest Management Plan for city-owned and forest-
interface lands.
3 . Letter from Hank Albertson requesting SDC credit for off-
site improvements to serve condominium housing project.
4 . Memo from Director of Public Works concerning Tolman Creek
Road signal L. I. D.
5. Letter from K.C. Golden soliciting full membership in
Northwest Conservation Act Coalition.
VII. PUBLIC FORUM: Business from the audience not included on the
agenda. (Limited to 15 minutes)
VIII. ORDINANCES RESOLUTIONS & CONTRACTS:
1. Second reading by title only of "An ordinance amending
Chapter 18. 92 of the Ashland Municipal Code relative to
off-street parking" .
�' 2 . Second reading of "An ordinance amending Chapter
18.96 of the Ashland Municipal Code relative to sign
regulations" .
3 . First reading of an ordinance repealing Chapters 4 .04 and
4 .08 relative to check, draft, and warrant procedures; and
bond and warrant interest.
4. First reading by title only of "An ordinance of the City of
Ashland replacing Chapter 18.84 of the Ashland Municipal
Code relative to Manufactured Housing Developments".
v� (Copies furnished in accord with the Charter)
/0 5. First reading by title only of "An ordinance of the City of
Ashland amending the Land-use Ordinance relative to street
and driveway grades" . (Copies furnished in accord with the
Charter)
6. Resolution authorizing the issuance of $2,060, 000 in
General Obligation bonds for water system improvements.
7 . Resolution adopting water rate schedule to be effective on
January 1, 1992 .
8. Agreement with Oregon Dept. of Transportation for Traffic
Signal plans review and inspection.
IX. OTHER BUSINESS FROM COUNCIL MEMBERS
X. ADJOURNMENT
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
DECEMBER 3 , 1991
CALL TO ORDER: Mayor Golden called the meeting to order and led the
Pledge of Allegiance at 7: 30 P.M. on the above date in the. Council
Chambers. Laws, Williams, Acklin, Winthrop, and Arnold were present.
Reid was absent.
APPROVAL OF MINUTES: The minutes of the Regular Meeting and Executive
Session of November 19, 1991 were accepted as presented.
CONSENT AGENDA: Williams moved to approve as follows: 1) Minutes of
Boards, Commissions, and Committees; 2) Monthly Departmental Report;
and 3) Re-appointment of Councilor Susan Reid to the Bear Creek
Greenway Committee. Winthrop seconded, all AYES on voice vote.
SPECIAL AGENDA ITEMS: Winthrop thanked Jeff Luke, Pacific Programs,
for attending the meeting. Luke, a professor of public administration
at University of Oregon, reviewed materials the Councilors received
concerning the strategic planning process. Laws, Winthrop, Golden,
and Almquist will meet on December 4th at City Hall to discuss plans
for the annual "goal-setting" session, which has been tentatively set
for January 10th.
PUBLIC HEARINGS: 1) Manufactured Housing Development Ordinance -
Planning Dir. Fregonese said manufactured housing developments are
limited to R-1-3 . 5 or R-2 zones, and the ordinance includes a
provision for the relocation of non-conforming developments. The
public hearing was opened, no comment, and it was closed. Acklin
moved to direct Staff to prepare an implementing ordinance, Arnold _..
seconded, all AYES on voice vote.
2) Modifications to Annexation Criteria - Fregonese reviewed the
record and said the proposed revisions address issues which are not
addressed by the ordinance or Comprehensive Plan. On a question from
Acklin, Fregonese said the 5-acre limit can be changed to ten acres to
conform with the recently proposed urban reserve rule. The public
hearing was opened and Dean Cropper, 1820 Greenmeadows, told of his
inability to find land to purchase for expansion of his business. Ron
Thurner, 1170 Bellview, is concerned that annexed land may be used for
purposes other than job-producing light industry. Laws noted that a
committee has been formed to prepare criteria for large-scale
commercial developments. Winthrop suggested a provision for
affordable housing with allowed annexations. Fregonese suggested re-
opening the public hearing and continuing until December 17. Arnold
said the current policy is a tool for controlling growth, revisions
will contribute to urban sprawl, and E-1 land should be reviewed.
Winthrop said different criteria should be developed for annexation of
E-1 lands. Golden agreed and said this is an opportunity to place
emphasis on non-tourist related industry. Acklin moved to direct
Regular Meeting - Ashland City Council - December 3 , 1991 - P. 1
Annexation Criteria (Continued)
staff to bring back additional language reflecting the nature of the
above discussion. Laws seconded, all AYES on voice vote.
3) Modifications to Street and Driveway Grade Regulations - Fregonese
said the revisions are proposed due to concerns about fire suppression
and control. Fire Chief Woodley noted receipt of the 5-inch fire hose
which the Council recently approved for purchase. He then explained
reasons for limiting a driveway to 50 ' in length and that the proposed
changes offer the option of using sprinkler systems. On a question
from Williams, Woodley said the length of flag drives is not regulated
for fire suppression purposes if there is access to a structure and a
fire hydrant is within 50 feet. The public hearing was opened and
Bill Emerson, 90 Fifth St. , asked that criteria be established for
breakaway and deflection angles on driveways. Mike Sanford, 127
strawberry Lane, said fire protection regulations in the forest
interface should be done as a whole, not piecemeal. Ron Thurner said
a provision should be included to regulate the location at which
street grades are measured. The public hearing was closed. Woodley
outlined the steps being taken to mitigate fire danger in the forest
interface areas. Williams moved to direct staff to prepare
implementing ordinances including provisions for private fire hydrants
on flag drives, deleting "paved" in the definition of fire work area,
and using the centerline to measure street grades. Acklin seconded
the motion which carried on voice vote.
At this point a recess was taken, and Acklin left the meeting.
UNFINISHED BUSINESS: Friends of Ashland Proposals - City Attorney
Nolte explained that ordinances cannot be adopted which are not in
conformance with the Comprehensive Plan, and ordinances which impact
state-wide goals of the L.C.D.C. need notification to that agency -45 -
days prior to their adoption. Ashland ordinances also require citizen
involvement. Williams told of a meeting with Councilor Arnold, and
Debbie Miller and David Lane of Friends of Ashland, in which it was
agreed that the newly-formed committee to review criteria for large-
scale commercial developments would review the proposed ordinances.
Fregonese answered recent citizen concerns about the Hamilton Creek
situation in conjunction with the Tolman Creek Plaza construction.
Public Works Director Hall explained the ongoing improvements being
made to the water and sewer system and rated Ashland's infrastructure
as being excellent for this size city. Bob Staal, 7134 Highway 66,
spoke for the Friends of Ashland and said there is an immediate need
to protect the city from Wal-Mart, and if the proposals are sent to
the Planning Commission it should be with a request to expedite them.
Winthrop said creation of- the POD committee was in response to Friends
of Ashland' s concerns. He then moved to extend the meeting one-half
hour, Laws seconded, the motion carried with Williams dissenting.
Laws noted technical problems which need to be worked out with the
proposals. No further action taken.
Regular Meeting - Ashland City Council - December 3 , 1991 - P. 2
NEW & MISCELLANEOUS BUSINESS: 1) McCaw/TCI Market Test - Don
Castleman, Cellular One, said this is a National temporary test to
determine the future of wireless communications. The test will begin
in March, using 200 local subscribers, and last for six months. On. a
question from Laws, City Administrator Almquist said no revenue for
the City will be realized from the test. On a question from Winthrop,
Castleman said no tall antennas will be used.
2) Bob Sullivan Request - Sullivan said people who are impacted by
Resolution 91-39 concerning street capacity should have been noticed
about this action. Winthrop moved to continue the meeting for one-
half hour, Laws seconded, motion carried with Williams dissenting.
Winthrop said it is a reflection of recurring citizen complaints from
all areas of town. Nolte suggested amending the ordinance to leave no
doubt as to the interpretation concerning definition of street
capacity. Winthrop moved to request the Planning Department to
initiate a planning action for the Planning Commission's consideration
of the content of Reso. 91-39. Williams seconded, all AYES on voice
vote. Ed Houghton, 185 Scenic, feels it is unfair to establish
determine that street capacity is adequate for a single-family
residences but not for other uses.
3) Parks Commission Vacancy - Recommendation is to appoint Teri
Coppedge to Position #2, replacing Lee Howard who resigned effective
December 31, 1992 . Williams moved approval, Winthrop seconded, all
AYES on voice vote.
PUBLIC FORUM: No comment.
ORDINANCES. RESOLUTIONS & CONTRACTS: 1) Wildfires/Forest Interface.
Second reading by title only of an ordinance relative to regulations
in the forest interface to prevent wildfires. Williams moved to adopt
same, Arnold seconded, all YES on roll call vote. (Ord. 2657)
2) Conditional Use Permits Standards. Second reading by title only of
an ordinance concerning standards for conditional use permits.
Williams moved to adopt same, Arnold seconded the motion. Laws felt
an explanation was in order, and Nolte said the Friends of Ashland
proposal to leave the conditional use standards as they were, leaves
an ordinance which cannot be defined. The motion passed unanimously
on roll call vote. (Ord. 2656)
3) Adequate Capacity of City Facilities. Second reading by title only
of an ordinance amending the Land-use Ordinance relative to adequate
capacity of city facilities. Laws moved to adopt same, Williams
seconded, all YES on roll call vote. (Ord. 2655)
4) Parking Fines. Second reading by title only of an ordinance
deleting Section 11.28. 030 from the Ashland Municipal Code relative to
parking fines. Arnold moved to adopt same, Williams seconded, all YES
on roll call vote. (Ord. 2658)
Regular Meeting - Ashland City Council - December 3 , 1991 - P. 3
5) Off-street Parking Regulations. First reading by title only of an
ordinance revising Chapter 18. 92 of the Ashland Municipal Code
concerning off-street parking regulations. (Copies furnished in
accord with the Charter) . Laws moved to second reading, Arnold
seconded, all YES on roll call vote.
6) Sign Code Modification. First reading of an ordinance amending the
Sign Code, Chapter 18. 95, modifying the definition of a sign to
include interior lighted panels. Arnold moved to second reading, Laws
seconded and the motion passed on roll call vote with Williams
dissenting.
7) Repeal Chapters 4.04 and 4.08 of AMC. Postponed.
8) Conservation Agreement with SPA. A resolution was read approving
contract for residential conservation agreement with Bonneville Power
Administration. Arnold moved to adopt same, Winthrop seconded, all
YES on roll call vote. (Reso. 91-45)
9) Classify City Taxes, Fees, Charges, and Assessments. A resolution
was read classifying the above as subject to or not subject to the
limits of Section 116 of Article XI of the Oregon Constitution. This
action is required by Ballot Measure 5 and the information will be
published in the newspaper. Arnold moved to adopt same, Laws
seconded, all YES on roll call vote. (Reso. 91-46)
10) Emergency Heat Assistance Program. Arnold moved to approve a
contract with the Oregon Energy Services for the heat assistance
program to be administered through the Salvation Army. Williams
seconded the motion which carried on roll call vote.
OTHER BUSINESS FROM COUNCIL MEMBERS: None.
ADJOURNMENT: 12 : 00 P.M.
Nan E. Franklin Catherine M. Golden
City Recorder Mayor
Regular Meeting - Ashland City Council - December 3 , 1991 - P. 4
W"
prodamattioin
M,
.................
196TH ANNUAL CHRISTMAS TREE RECYCLE DAY"
WHEREAS, solid waste disposal and a dwindling capacity in our
landfills is a critical National problem; and
... WHEREAS, garden waste contributes a significant volume in our
340
landfills; and
WHEREAS, Troop 112 of the Boy Scouts of America, with
assistance from the Ashland Parks Department, picked
is
up and chipped over 3 ,500 Christmas trees last year;
and
WHEREAS, the chipped material was used on park trails and as
mulch for plants and did not enter the "waste
stream" ; and
WHEREAS, the Ashland Lions are supporting this effort by
donating volunteer power and equipment to transport
the pick-up crews.
NOW THEREFORE, I, Catherine M. Golden, Mayor of the City of
Ashland, do hereby proclaim Saturday, January 4 , 1992 as:
A9
jBIN
"CHRISTMAS TREE RECYCLE DAY IN ASHLAND"
f_ l
&
and hereby urge all citizens to set out their tree near the
curb on Friday, January 3rd to be picked up on January 4th
between 9: 00 A.M. and 6:00 P.M. , and to consider making a
donation to assist the Troop in their community service
activities.
Dated this day of 1991.
gnz-
-Mill)
�
Catherine M. Golden
Mayor
Nan E. Franklin zt
City Recorder ,
51
ASHLAND COMMUNITY HOSPITAL
BOARD OF DIRECTORS'
October 29, 1991
The regular monthly meeting of the Board of Directors of Ashland Community
Hospital was held on Tuesday, October 29, 1991, in the conference room.
PRESENT: Steve Lunt, Angus Brownfield, Tom Reid, Frank Billovits, Dick Nichols,
Doyle Greene, Judy Uherbelau, Jerry Cooper, and Bruce Johnson, M. D. ; Board
Members. Pat Acklin, City Council Representative and Jerome Nitzberg, M.D. ,
Medical Staff Representative.
Also Present: Chuck Butler, Foundation President; Jimmie Emmons, Auxiliary
President; James R. Watson, Administrator; Polly Arnold, Director of Patient
Services; Mike McGraw, Controller; Peggy Cockrell, Director of Personnel; Pat
Flannery, Director of Development; and Glenda Cole, Administrative Assistant.
I. CALL TO ORDER
Mr. Lunt called the meeting to order at 12:30. Mr. Lunt welcomed
everyone to the meeting.
II. MINUTES
Mr. Lunt called for a review of the minutes of the Finance Committee
of September 20, 1991; the Joint Advisory Committee of June 21, 1991; the
Executive Committee of September 17, 1991; and the Board of Directors of
September 20, 1991. Following review, Mr. Billovits made the motion to approve
the minutes as circulated. Mr. Greene seconded the motion and the motion
carried.
III. COMMITTEE REPORTS
A. Joint Advisory Committee: Mr. Lunt reported that the Committee
met on September 27, 1991, and he was very impressed with the amount of
information given to the Board Members present. He stated that he felt that
everything is being handled appropriately.
B. Finance Committee: Ms. Uherbelau stated that the Committee met
on October -5, 1991, to review the 1990-1991 audit. She stated that Mr. McGraw
reviewed the audit in detail and answered all questions.
IV. BOARD CORRESPONDENCE
Mr. Watson stated that he has received the 1991 Legislative Summary
and it would be available to any member wishing to review it. He stated that he
has been appointed to the Board of Directors for Oregon Association of Hospitals.
Mr. Watson passed around numerous letters of appreciation from former patients.
V. DECISION ITEMS
A. Auxiliary Quarterly Report: Ms. Emmons, Auxiliary President,
gave a summary of the last quarter's activities. She'reviewed the new officers
of-the Auxiliary. The annual luncheon was successful, pins were distributed for
volunteer hours, and Sybil Squire has volunteered 5500 hours. Ms. Emmons
reported that Martha Hief expired and they are hoping to start a memorial for
Board of Directors
October 29, 1991
Page 2
her. She stated that they are very pleased with the gift shop being enclosed.
Ms. Emmons stated that the Auxiliary Newsletter won first place at the State
Meeting. A bake sale is scheduled for November 22nd. Next year's Chocolate
Festival will include a luncheon. Following the report, Mr. Brownfield made the
motion to approve the Auxiliary Quarterly Report. Mr. Reid seconded the motion
and the motion carried.
B. Medical Staff Rules & Regulations: Following discussion, Mr.
Billovits made the motion to approve the Medical Staff Rules & Regulations as
amended in the September Board meeting. Mr. Greene seconded the motion and the
motion carried.
C. 1990-1991 Fiscal Year Audit: Following discussion regarding the
Audit, Mr. Reid made the motion to approve the audit as presented. Mr. Greene
seconded the motion and the motion carried.
D. Sub-committee Meetings: Finance Committee was rescheduled for
November 15th. Strategic Planning Committee and Marketing Committee will meet
in January.
E. Home Health Policy & Procedure Manual: Mr. Brownfield stated
that he had reviewed the manual, found everything in order, and made the motion
to approved the manual. Mr. Greene seconded the motion and the motion carried.
F. September Expenditures: Mr. Reid reported that he had reviewed
the expenditures for the month of September. He reviewed some of the items that
were included in the payables. Following discussion, Dr. Johnson made the motion
to approve the expenditures as presented. Mr. Billovits seconded the motion and
the motion carried.
VI. DISCUSSION ITEMS
A. Ashland Health Coalition Update: Mr. Watson stated that we have
not had any referrals from the Clinic.
B. Strategic Planning Update: Mr. Watson stated that he will
provide a written narrative update each month and a verbal report on any item
that is moving fast.
C. Board Fall Retreat: The fall retreat is scheduled for Friday,
November 1st at Mr. Lunt's cabin.
D. Board Self-Evaluation Forms: Mr. Lunt requested that everyone
complete their forms and return to Ms. Cole today. The summary of the self-
evaluation forms will be a topic for discussion at the Board Retreat.
E. Foundation Dinner/Dance: Mr. Watson reminded everyone that the
Foundation Dinner/Dance is Saturday, November 16th.
F. Hospital Christmas Party: Mr. Watson reported that the annual
hospital Christmas Party is scheduled for Saturday, December 14th at the Elk's
Club. Mr. Watson encouraged everyone to attend.
G. Board By-Laws: Mr. Lunt stated that the ad hoc committee spent
many hours revising the by-laws. He encouraged everyone to read them and make
comments. These by-laws will be forwarded to Paul Nolte, City .Attorney, for
review prior to Board adoption.
H. Administrator's Evaluation Form: Mr. Lunt asked that all Board
Members to please complete their evaluation form and return it to Dr. Cooper as
soon as possible. He stated that the ad hoc committee will be working on a
Board of Directors
October 29, 1991
Page 3
policy and procedure for evaluating the performance of the administrator. This
policy and procedure will include time tables and guidelines for the process.
VII. MEDICAL STAFF REPORT
Dr. Nitzberg stated that there was no report this month.
VIII. QUALITY ASSURANCE
Mr. Watson reported that the Quality Assurance Committee met on
October 1st and that all issues are being handled appropriately. The Joint
Advisory Committee will meet in December.
IX. ADMINISTRATOR'S REPORT
A. Nursing: Ms. Arnold reported that Sylvia Black, RN PACU, will
. be retiring in November. Ms. Arnold stated that we had 6 RNs in the Re-Entry
Program and they are doing well. It is hopeful that we will be able to provide
this re-entry program in the spring and fall each year.
B. Financial: Mr. McGraw reviewed the Statement of Revenues &
Expenses, the Balance Sheet, the Budget Expense Summary, and the Operational
Statistics. Following the review, Mr. McGraw answered questions.
C. Personnel: Ms. Cockrell stated that we will not have Medical
Forums again until January. She stated that we are considering a "hospital
report" in the Daily Tidings and asked the Board Members for their input as to
what kinds of information they would like to see included in this insert. Ms.
Cockrell gave a report on the vacant positions in the hospital.
D. Foundation: Mr. Flannery reported that the Lights for Life
campaign is doing well. All businesses in the city are being contacted and we
are having amazing results so far. Mr. Flannery stated that the Foundation
Newsletter is mailed to 1850 households. He encouraged everyone to attend the
Dinner/Dance.
X. ADJOURNMENT
There being no further business, the meeting was adjourned at 1:50
pm.
Jerry Cooper, Secretary
APPROVED:
Stephen B. Lunt, Chairman
AUDIT COMMITTEE MEETING
December 3, 1991
The meeting was brought to order at 2 : 35 by chairperson Pat
Acklin in Pioneer Hall. Committee members present were Virginia
Vogel ; Lois Wenker and Frank Billovits arrived at 2 :45. Al
Alsing replaced Lee Howard. Staff members present were Brian
Almquist, Mike McGraw, Jim Watson, Ken Mickelsen, Nan Franklin,
Jill Turner, Karen Huckins, and Pam Peterson, Secretary. Jack
Nicholson, citizen, was present.
Acklin turned the meeting over to John Dethman of Coopers &
Lybrand. Dethman stated that they did not encounter the usual
problems expected on a first year audit and was very pleased with
the controls in Finance and how smooth the audit went.
Dethman explained that the audit report consists of three
sections - the introductory section, the financial section, and
the auditor's opinion He reviewed the contents of each section.
Dethman stated that an unqualified opinion of the audit will be
given. There was an addition to fixed assets of $12 , 060,000
which included Water, Sewer, Electric and others. This addition
is still being reviewed and required a major adjustment.
Dethman would like to see a three to four month carry over in the
General Fund balance. Presently, it is at a very low level, less
than one month. Dethman suggested that formal policies regarding
fund balances be developed.
Two expenditures were disclosed to be out of compliance with
Oregon Law: the Band Fund, ($205) , and Water Quality, ($2 , 234) .
Dethman stated that this is not an uncommon occurrence.
Dethman stated that the Bancroft Bond Fund is in good shape, but
should be monitored closely because of changing interest rates.
Dethman reviewed management letter, which is attached.
Nicholson submitted to Dethman his comments on the report and
general clerical comments. Dethman agreed to go over comments and
discuss and corrections or changes with the Audit Committee.
The meeting was adjourned at 4 :25 p.m.
TREE COMMISSION
AGENDA -
DECEMBER 5, 1991
I• CALL TO ORDER (7PM)
II. APPROVAL OF MINUTES.- NOVEMBER
III. WELCOME GUESTS - DON LAWS
IV: ANNOUNCEMENTS `
`V. - PLANNING ACTIONS : Planning Action 91.-'160-is.a request for a
Conditional Use Permit for a-two-Unit traveller's accommodation-and/or
Site Review for an office for the property located at 331 Lori Lane.
Comprehensive Plan Designation: Employment; Zoning: 'E-1; Assessor's
Map #: 5DA; Tax Lot: 2701. Applicant: Gary Brenden
VI. OLD BUSINESS
A. AWARDS CERTIFICATES
B. TRI-FOLD HANDOUT
C. ARBOR DAY EDUCATION MATERIALS
D. TREE CITY USA GROWTH AWARD
E. PAM BARLOW'S LETTER TO THE COMMISSION
F. REPORT ON TRIP TO URBAN FORESTRY MEETING IN
ROSEBURG-(AL BEHRSIN)
G. OTHER
VII. NEW BUSINESS
A. ` REPORT ON TRIP.TO URBAN FORESTRY COUNCIL MEETING IN
LOS ANGELES (PETE SADA)
B. ARBOR DAY PLANNING
C. DONN TODT'S POSITION
D. PROPOSAL TO BE STAFFED BY PARKS & RECREATION
E. RECOMMENDED STREET TREE LIST - CHANGING THE
ORDINANCE
F. OTHER
r4
VIII. LONG TERM BUSINESS
A. DEFINITION OF A STREET TREE - SUBCOMMITTEE-REPORT
B. GOAL REVIEW (WITH TIME LIMIT)
IX. STATEMENT-OF ACCOUNT
X. ADJOURNMENT
TREE COMMISSION
MINUTES
NOVEMBER 7, 1991
CALL TO ORDER
The meeting was called to order at 7:08 p.m. Commissioners in attendance were Al
Behrsin, Linda Ryan, Mark Jenne, Doug Hormel, Anne Nunes and chairperson David
Chasmar.
WELCOME GUESTS
There were no guests present.
OLD BUSINESS
1. Report from the Street Tree Definition Subcommittee: The subcommittee is still
gathering materials from other jurisdictions.
2. Grant Update - Doug Hormel submitted the drawing for the tree-planting
project. He explained how the view will be preserved, the irrigation system and
the proposed tree placement. The drawing as well as the grant will be
presented to the Council on November 19. David and Doug will present the
plans to Don Laws (Council liaison) prior to the Council meeting.
3. Update on August Planning Actions - The Planning Department has not yet
received a drawing from the Hersey Street applicant. Staff will.followup:
4. Awards Update .- 1. Donn Todt's award wording was modified slightly and
approved. commission voted to spend up to $100 to frame the award. Linda
Ryan will follow this up with Chris Robinson before November 19. 2. The
commission'discussed printing up about 100 blank award forms foe the two
pending awards and for future awards. The full Commission authorized $150.
for the project. Linda Ryan will proceed with this process.
5. Trifold - Corrections were made to Chris Robinson's pamphlet. Chris will
continue to complete this project with the $150 budgeted.
6. AI Behrsin will give a report next month on his trip to the Urban Forestry
meeting in Roseburg at the December meeting.
NEW BUSINESS
I. Chair discussed with staff the process for submitting paperwork for the Tree
City USA Growth Award. Staff will submit the paperwork. Anne Nunes will
complete the research and prepare the.application for this award.
2. Arbor Day Education Materials - David Chasmar brought some brochures,for us
to review.
3. Pete Sada will be going to the Urban Forestry Conference in Los Angeles next
week. He will attempt to purchase the ISA tree ordinance guidebook.
4. The Commission request that staff set aside a file cabinet space which will
always be accessible to tree commissioners.
5. Pete Sada will start collecting justification for a street tree inventory. It was
requested that staff seek an opinion of the city attorney on the city's
responsibility for hazardous trees.
6. Pam Barlow, Public Works Administrative Assistant brought to the attention of
the Commission the availability of 3,000 free trees from USFS. Planting in the
watershed salvage area was discussed. Linda Ryan recalled problems with this
proposed project in the past. Anne Nunes will check with the mayor. Pete Sada
will make contact with Pam Barlow.
ADJOURNMENT
The meeting was adjourned.at 10:15 p.m.
Tre<Commission
Minuets,November],1991
ASHLAND AIRPORT COMMISSION
MINUTES
WEDNESDAY, NOVEMBER 6, 1991 -
CALL TO ORDER
The meeting was called to order at 12 :00pm in the Council
Chambers. Those Commission members present were: Chairperson Al
Alsing, Linda Katzen, Ken Jones, Jerry Insley, Leo Zupan, Matthew
Ben-Lesser. Staff representatives present were Steve Hall,
Director of Public WOrks; ' Pa4i Barlow;..Adininistritive Assistant to
Public Works; and Rhonda Moore, Administrative Secretary.
APPROVAL OF MINUTES
Minutes were approved as written.
OLD BUSINESS
A. AIRPORT SECURITY: LOCKING THE GATES: COST FEASIBILITY
Barlow presented information estimating prices and the
feasibility of installing locks on the gates. Commission
suggested that Staff consider improving the entire fencing for
92-93 during the upcoming budget preparation. Commission
requested FBO staff close the gates at night during the interim.
Locks may be installed in the future if necessary.
B. TEMPORARY WAIVER GENERAL AVIATION MINIMUM STANDARDS FOR PART
135 AIR TAXI SERVICE
Commission- agreed to review .Greg Reeser's proposal.
C. APPOINTMENT OF A SUBCOMMITTEE TO REVIEW TEMPORARY WAIVER
AGREEMENT OF GENERAL AVIATION MINIMUM STANDARDS FOR PART 135 AIR
TAXI SERVICES) AND FOR PART 91 SCENIC FLIGHTS SERVICE
Katzen and Ben-Lesser were appointed to the subcommittee.
Commission agreed to allow subcommittee's findings to be
presented to Council directly. Wally Graham asked for timeline on
variance for his Part 135 business. Plan is for subcommittee to
refine guidelines and have worked with City Attorney on this by
the December Commission meeting.
D. PROGRESS REPORT ON FBO MEETING STANDARDS REQUIREMENTS
Barlow presented information to the Commission to update the
FBO's progress on meeting standards requirements.
ASHLAND AIRPORT COMMISSION
MINUTES - WEDNESDAY, NOVEMBER 6, 1991
PAGE 2
E. MASTER PLAN PROGRESS UPDATE
Barlow advised a meeting had been set for Tuesday, Nov. 12, in
the Civic Center's Jury Room to review the Master Plan draft. No
time has been established until Barlow hears from Dave Miller.
Members will be contacted by phone when the time is set.
Chamber of Commerce will be assigning a representative, too.
F. BULLETIN BOARD
Barlow reported that .the Airport's bulletin board Has been
inspected by the high school 's shop director and found :to••be
irreparable. Commission feels bulletin board is necessary and
requested staff budget this for next year.
E. REVIEW OF SAFETY REPORTS
Insley reported that there is a water leak at the wash rack.
Staff will' have the pressure checked. All appears in order.
NEW BUSINESS
A. AVIATION AND SPACE MUSEUM PRESENTATION OF PHOTOGRAPH OF
SUMNER PARKER
Chairperson Alsing presented a framed photograph of Sumner Parker
to be hung 'in the FBO. Parker was the namesake of the airfield.
FBO REPORT
Scott presented his FBO report. He will shut the gates. after
office .hours. . .There -is a hew .mechanic; Brian Aberth. CAP has
been more active and• has ,earned •Cadet of the Year and Most
Improved CAP awards at the annual Group 3 banquet. Scott advised
Commission that billing continues to be a problem that he is
working on to resolve. He has instituted a new receipt system.
Hall will provide a report contrasting the fuel sales for 90-91
and 91-92 years. Scott reported he is pleased with the remodeling
going on at the FBO and has agreed to paint the inside hallways
with paint provided by the City. Hall has agreed to supply
carpeting, too, with the FBO to remove the old carpeting. Hall
will check on hiring someone to paint the woodwork. CAP is
planning to remodel their bathrooms this month.
ASHLAND AIRPORT COMMISSION
MINUTES - WEDNESDAY, NOVEMBER 6, 1991
PAGE 3
INFORMATIONAL ITEMS
Hall reported to the Commission on the testing of the underground
storage tanks. There are two options for meeting new DEQ
regulations; either install monitoring equipment or annual
testing. Annual testing costs run to $900-$400 per tank for up to
5, years. Cost would be $19, 000 to install computerized
monitoring equipment acceptable to the DEQ. Hall is looking at
installing one and have the other three tested. Commission asked
Hall to report on whether it would- be less expensive to install a
second larger tank. Aboveground tanks are just as4difficult and
costly to maintain.
Jones asked for background information on the new mechanic, Brian
Aberth. Scott advised that Aberth is experienced and proceeding
with his inspector certification.
ADJOURN
The meeting was adjourned at 12 :50pm.
Respectfully submitted,
Rhonda E. Moore,
Administrative Secretary
NM\Na I.Min
ASHLAND HISTORIC COMMISSION
Minutes
November 6, 1991 -
CALL TO ORDER
The meeting was called to order by Chairperson Jim Lewis at 7:34 p.m. Members present
were Jim Lewis, Terry Skibby, Jane Dancer, Keith Chambers, Jean MacKenzie, Thomas
Hunt, Deane Bradshaw and Le Hook. Also present were Assistant Planner Kristen
Cochran and Secretary Sonja Akerman. Lorraine Whitten was absent.
APPROVAL OF MINUTES
Chambers moved to approve the October 2, 1991 Minutes as mailed. Hunt seconded the
motion and it was unanimously passed.
STAFF REPORTS
PA 91-149
Minor Land Partition
145 Manzanita Street
Jay and Carol Lunt
Cochran stated this application is to divide the property into two parcels, with the back
portion being a flag lot. It is consistent with development in the area off Scenic Drive and
High Street and is the last large lot in the area. It also meets the criteria and Staff is
recommending approval.
Bradshaw commented she feels flag lots are a detriment because of what could be built
behind original structures. When questioned about the lot being partitioned again, Cochran
answered it would not meet the width and depth requirements. She also added the flag
drive would be paved to the required 12 feet. Chambers inquired about the feasibility of
apartments at this site. Cochran responded it is in a single family zone, so apartments
would not be allowed. However, it probably would be possible to build an accessory unit
which would come before the Commission as a Conditional Use Permit.
Hook then moved and Chambers seconded to recommend approval of this application. The
motion passed unanimously.
PA 91-150
Conditional Use Permit
34 Union Street
G.K. and Doris Schrock
Cochran briefly explained the progression of this application. In March of 1990, an
application was filed for an eight unit travellers' accommodation and included a house on
Allison Street. After a boundary line adjustment, it was scaled back to five units, involving
property at 34 Union Street only. That application was withdrawn. In the meantime,
criteria changed. The alley and required parking spaces are already paved. There has been
extensive remodeling, both interior and exterior. The request complies with the current
ordinance. The only Staff concern is that the structure on the alley has two rooms, which
could be rented as two units. If the application is approved, there will be a condition that*-
there be a total of five rentable units plus the manager's unit, and that landscaping will
have to be approved and completed.
Bradshaw stated she remembers the building permits being issued as a large home for a
large family and wondered why it has now been remodeled for a travellers' accommodation.
G.K. Schrock explained he has a very large family and that the property will be used as a
family home whether it becomes a travellers' accommodation or not. His wife's dream has
always been to operate a travellers' accommodation. Also, he plans on applying for.
National Register status because of the architecture and history of the house.
Skibby related the application has changed a great deal since the first proposal. He
admitted he initially objected to the style, however, the quality workmanship and
incorporation of certain styles gives it its own identity. He feels Schrock has learned a lot
of Ashland history since his first proposal and is sincere in his application.
Chambers felt Schrock had been less than candid with the Commission about the plans for
the home. Schrock apologized and stated he couldn't say anything at the time because of
his taxes.
Hunt stated Ashland seems to be overloaded with travellers'accommodations and wondered
if private homes would be retained. Hook also has a problem with B & B saturation and
added it takes affordable housing away from Ashland residents. Lewis said most of the
travellers' accommodations can convert back to residential homes and discussed certain
benefits. Bradshaw thinks travellers' accommodations are beneficial because owners can
better afford to keep up the house and property. She also stated they have consistently
been used.
Skibby moved and Bradshaw seconded to recommend approval of this request with the
conditions only five units be rented and landscaping be completed. The motion passed with
Skibby, Bradshaw, Lewis, Chambers, Dancer and Hook voting aye. Hunt and.MacKenzie
voted nay.
Ashland Historic Commission
Minutes
November 6, 1991 Page 2
PA 91-157
Site Review
272 East Main Street
Walt Stokes
MacKenzie said her grandfather built the three buildings which comprise-the Enders
Building, and which are on the National Register of Historic Places. Skibby stated most
of the facade is original. The applicant will remove the stucco from the upper windows and
the three windows will be restored.
Jean Kowachi, owner of the new business (Ciao Main) at this location explained they are
cutting out the plaster of these upper windows and will duplicate the molding. The original
framing is still there. The windows will be 4' x 3' and will be thermopane. The width of
this business space, she added, is only 13 feet.
The Commission was pleased with the proposed work. Bradshaw moved and Dancer
seconded to approve the exterior plans with the three windows. The motion passed
unanimously.
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of
October follow:
Family Life Bible CHurch 120 6th St. Deck
Hibbert, Swisher, et al 171 Oak St. Cottages (5 permits)
Michael Van Ausdall 40 Van Ness Ave. Remodel/Addition
Dennis Groover 285 High St. Re-Roof
Copeland Lumber Co. 165 Lithia Way Addition
Jim Slate 342 High St. Addition
Betty Camner 868'2 "A" St. Garage Conversion
G.K. Schrock 3412 Union St. Addition
Judy McCook 866 Blaine St. Shed Demolition
Bill Bloodgood 327 N. Main #4 Skylight
Tom Harrington 145 Union St. Addition
Walt Stokes 272 E. Main St. Ceiling Demolition
Audrey Sochor 261 W. Hersey St. Partial Demolition .
Audrey Sochor 261 W. Hersey St. Addition
City of Ashland 110 E. Main St. Street Scene Wall
OSFA (Temporary Construction) 15 S. Pioneer St. Sign
4th Street Garden 254 4th St. Sign
Aldi 14 S. 1st St. Sign
Ashland Historic Commission
Minutes
November 6, 1991 Page 3
NEW BUSINESS
Demolition Request for 531 Scenic Drive
The demolition request for 531 Scenic Drive was then discussed. Bradshaw questioned
Richard Di Lorenzo, owner of the property, if he had a bid for repairs to the house. He
answered the only bid he had was one for $13,000 for the foundation. He stated he is
also a contractor and believes the cost which would be involved is extensive. He and his
wife do not want to rent the house because of its poor shape. They have put some money
into it and have tried to sell it. Two potential buyers declined after receiving individual
house reports. Although apartments are permitted, they would like to build two smaller
homes on the site (if the demolition is approved) which would be compatible with the area.
When they bought the property two years ago, they were aware of the condition of the
house, but not aware of the Historic District and restrictions of demolishing a structure.
Skibby stated he had been through the house would like to see it restored. Chambers, who
had also been in the house, felt it was not on its last legs and he would hate to see the
house lost. He said he had qualms about tearing down structures and splitting property in
order to make more money.
Di Lorenzo said he was not over pricing the property. The sale price was $72,000 and he
was assured the value of the land itself was at least that. It would definitely cost more to
remodel the house than to start over and it would be an unreasonable hardship on them
to keep it. Therefore, he stated the two criteria for demolition have been met.
Chambers suggested remodeling the house and using the shed as a basis for an accessory
dwelling. Di Lorenzo reiterated he was not concerned with potential money and that it
would be too costly to remodel. He also stated they were being sensitive by downzoning
the property and not wanting to build apartments. He suggested it be a condition the house
not be demolished until he is ready to submit plans and build the other two homes.
Bradshaw moved to approve the demolition with the condition the house not be demolished
until the owners decide what will replace the house and that the plans be approved before
demolition takes place. There was no second to the motion.
Chambers said he remains unconvinced and moved to deny the demotion, encouraging the
owners to seek remodeling of the structure. Skibby seconded the motion and it passed with
all voting aye except Bradshaw and Lewis.
OLD BUSINESS
Review Board
Following is the schedule (until the next meeting) for the Review Board, which meets every
Thursday from 3:00 to 3:30 p.m. in the Planning Department:
November 7 Dancer, Lewis, Bradshaw, Skibby and Hunt
November 14 Hook, MacKenzie, Bradshaw, Skibby and Hunt
Ashland Historic Commission
Minutes
November 6, 1991 Page 4
November 21 Hook, Chambers, Lewis, Skibby and Hunt
November 28 THANKSGIVING
Fountain on Granite Street
MacKenzie wondered what was happening regarding this fountain. Skibby stated he will
be researching the history.
228 "B" Street
The Commission was disappointed no attempt had been made to protect the house from
the rains and no plans have been submitted to the Building Department. Hook stated he
personally delivered 18 sheets of donated plywood to the site. Chambers, Bradshaw and
Skibby will write a letter to the owners strongly urging them to cover the house as soon as
possible. c
Mark Antony
Lewis said Dennis Slattery, manager of the Mark Antony, had called him regarding the
letter sent to him about covering the copper marquee with plywood. He was not aware of
the process involved for exterior changes of structures on the National Register.
Special Assessment Property
Skibby informed the Commission he had received a copy of the letter Ethel Romano had
written to SHPO regarding the tax freeze. She had concerns about an open house with so
many people present at one time, her numerous antiques and the sign advertising this, as
stated in the draft changes from SHPO. Bradshaw suggested the Commission volunteer to
help supervise open houses. Hunt said there can be limitations on number of people
allowed inside at one time and limitations on the areas to be viewed.
ADJOURNMENT
With a motion by Dancer and second by Hunt, it was the unanimous decision to adjourn
the meeting at 10:30 p.m.
Ashland Historic Commission
Minutes
November 6, 1991 Page 5
WTy
Y } i
CITY OF ASHLAND ITY HALL
ASHLAND, OREGON 97520
telephone (Code 503) 482-3211
TO: Honorable Mayor and City Council
00
FROM: Al Williams , Director of Electric Utilities
SUBJECT: Electric Department Activities for NOVEMBER 1991 . .
THE FOLLOWING IS A CONDENSED REPORT OF THE ELECTRICAL DEPARTMENT
ACTIVITIES FOR NOVEMBER 1991.
INSTALLED 12 NEW UNDERGROUND SERVICES AND 2 OVERHEAD SERVICES.
RECONDUCTORED 2 SECONDARY SERVICES DUE TO ELECTRICAL UPGRADES.
INSTALLED 3920 FEET OF CONDUIT AND INSTALLED 2560 FEET OF
CONDUCTOR.
5 TRANSFORMERS WERE INSTALLED FOR A TOTAL OF 230 KVA AND 2 WERE'
REMOVED FOR A NET GAIN OF 155 KVA ON THE SYSTEM.
RESPONDED TO 91 REQUESTS FOR CABLE LOCATES.
HAD 239 CONNECT ORDERS AND 152 DISCONNECTS FOR A TOTAL OF 391 .
THERE WERE 293 DELINQUENT ACCOUNT NOTICES WORKED AND 62 DELINQUENT
ACCOUNTS WERE DISCONNECTED.
ONE 45 ' POLE WAS SET FOR NEW CONSTRUCTION AND TWO 40' POLES WERE
SET IN CONJUNCTION WITH THE TEMPORARY TRANSFORMER AT NEVADA STREET
SUBSTATION.
EMPLOYEES ATTENDED MONTHLY SAFETY MEETING.
4 �-�-.. G • � � •L` � � N ;` � .4t iii
A ll December 9, 1991
'•.GREGG�.•
Brian Almquist, City Administrator 1\1F�I
�r Steven Hall, Public Works Director
rom:
U�iE11� N. Main/Maple Turning Lane
ACTION REQUESTED
None, information only.
DISCUSSION
Initially, the State Highway Department agreed to
construct the turn lane on North Main at Maple
Street in 1992 .
I contacted Duane Kirby in Salem and he indicated
that construction would not occur until late 1993 or —
spring 1994 . He indicated that they had run into
some problems in completing the project.
He will send me progress reports from now on for our
reference.
SMH:rm\NMnMpl.mem
cc: Jim Watson, Hospital Administrator
Jim Olson, Assistant City Engineer
Traffic Safety Commission
v oF�M e Pmorandum
December 12 , 1991
'•.04[00..'
Mayor and City Council
eX
ram: Tim Bewley, P6,ycling Task Force Chairperson
IIUjPCf: DEQ Backyard Composting Grant Application
Attached is the above-mentioned grant application.
If approved, the $32 , 000 we're asking for will allow
us to hire a part-time project coordinator and
really educate Ashland residents as to the benefits
of backyard composting. The majority of the money
would be used to subsidize the purchase of compost
bins for home use in approximately.,,25% of the single
family/duplexes in Ashland. This could have a
tremendously positive affect on our landfill as we
estimate 20% of the material going to it is yard
debris, which could be composted.
This application shows $7 , 200 of local resources -
almost all of which is already budgeted either as
cash expenditures by our Task Force, or in-kind
labor or volunteer in-kind labor. We are not asking
for any new City money.
Our Task Force believes this is a very important
project and unanimously approved sending it to you
for your approval. Julian Henry, Ken Hagen, Tom
Weldon and I will be at your meeting Tuesday night
to answer any questions you might have about the
application.
GTW:TB:rm\oeocmn,..
Enclosure
GENERAL RECYCLING GRANT APPLICATION
APPLICATION FORMS
Page
o Parts I-IV - Grants Application Cover Sheet . . . . . . 1
o Part V - Project Description . . . . . . . . . . 3
o Part VI - Supplemental Questions . . . . . . . . . . . . . . 6
o Part VII - Project Budget . . . . . . . . . . . . . . . . . . . . . . to
o Part VIII - Workplan and Schedule . . . . . . . . . . . . . . . 13
NOTE: If your project is chosen for grant funding, this
application will become a part of the Grant Agreement.
EXHIBIT A
. OREGON DEQ USE ONLY
DEPARTMENT OF ENVIRONMENTAL QUALITY
Hazardous and Solid Waste Division Application #
811 S.W. Sixth Avenue Date Recd.
Portland, OR 97204-1390 Grant Round
OREGON
DEPARTMENT OF ENVIRONMENTAL QUALITY
GRANT APPLICATION
PART I - APPLICANT INFORMATION
(1) City of Ashland
Name of Applicant Organization
20 East Main Street
Address (street or P.O. box number)
Ashland, Jackson, Oregon 97520
City, County, State, Zip Code
(2) Tom Weldon
Contact Person (person handling project on daily basis)
482-3211
Telephone Number of Contact Person
(3) Type of Applicant (check appropriate box or boxes)
(X" City I ) Other local government unit responsible
[ ) County for waste management (specify)
(4) If this is a multi-jurisdictional application, list other participating jurisdictions, contact persons,
and contact persons, telephone numbers Not applicable
PART II - PROJECT OVERVIEW - GENERAL RECYCLING GRANT
(1) Ashland Compostina Education Proqram
Project Title
(2) Ashland, ORegon
Project Location
(3) The objective of this pro�;ect 'S to provide Ashland residents with both the education
Project Description (Briefly summarize key elements of project. Include objective of project-)
and the means to compost all compostable materials. These materials would otherwise
be dicooc 'd of in nth r less an virQnm.. tally coimd wayc A major adilratTnn and
promotion campaign involving all age groups backyard composting and mulching coupled
with a commu m ty composting component for larger volumes of material would address
many issues including air quality, water quality, water conservation, energy
conservation and landfill issues.
Page 1 (G:\RECY\YB10261.A 10/91)
PART III - PROJECT BUDGET SUMMARY
DEO Grant
Funds Matching
Requested Resources- Total Costs
A. PERSONNEL SERVICES S 4,200 S 2.857
B. PROFESSIONAL SERVICES S S
C. CAPITAL OUTLAY $ 24,300 s 2.500
D. SERVICES i SUPPLIES s 3,900 s I 00
E. TOTAL QED GRANT FUNDS REQUESTED s32,400
F. TOTAL MATCHING RESOURCES
COMMITTED TO PROJECT S 7,557
G. TOTAL PROJECT COST s 39,957
-Matching resources means cash or in-kind (any documented contribution such as real estate, goods or services,
labor) contribution. Matching resources are not mandatory to be considered eligible for a grant.
PART IV - CERTIFICATION AND AGREEMENT
I certify that to the best of my knowledge, the information in this application and application attachments
are correct and true. I understand and agree that if grant money is subsequently awarded as a result of this
application, I will comply with alt applicable statutory provisions and with applicable terms, conditions.,
and procedures of the DEO grant agreement.
City Recorder
Signature of Authorized Representative Title
482-3211
Date Phone Number
Mayor
Signature of Authorized Representative Title
482-3211
Date Phone Number
Signature of Authorized Representative Title
Date. Phone Number
Note: If multi-jurisdictionat application, must have signatures of authorized representatives for all
jurisdictions applying.
Page 2 (G:%RECY%YBI0261.A 10/91)
PART V - PROJECT DESCRIPTION
In the space provided below describe your proposal in detail. Please include the following information:
o The objective of the project
o The problem you are addressing
o How your project contributes to solving that problem
o Now you will carry out your project to meet the objective
If the project can be reduced in scale to a lesser amount of funds than requested, please specify the
amount and the way in which it can be cut back.
The broad objective of this project is to further reduce the amount of waste entering our
solid waste stream and to encourage the productive reuse of those diverted materials. More
specifically, this project is designed to solve a wide variety of problems by providing the
residents of the City of Ashland with both the education and the means to use all of the
compostable materials from the wastestream as compost and mulch. The project will focus on
backyard composting, but will also include a community composting component for larger volumes
of material .
Though the City of Ashland, Ashland Sanitary Service and local non-profit organizations have
all worked together to provide city residents and businesses with outstanding recycling
programs, there is still a need to address one significant component of the solid waste stream.
Yard waste accounts for approximately 20% of all the waste being deposited in our landfills,
this portion of the waste stream must be diverted from the landfill and dealt with in some .
other way. Air quality had been adversely affected by open burning of yard waste, and
now that the City of Ashland has restricted open burning, it is important Ashland residents
be provided with alternatives to that practice. Also, leaves and other yard debris that end
up in the gutter can clog storm drains and contribute to water quality concerns in receiving
streams. If the same material is instead prepared and used as a mulch, the quantity of-water
needed for irrigation would be greatly reduced. This water-saving measure would fit well
with the much needed water conservation efforts already underway in Ashland.
An aggressive campaign to promote backyard composting coupled with a permanent yard waste
collection program would go a long way toward solving these problems and would also benefit
the community in several other ways. Unlike many of our recyclables that are collected
and shipped to markets hundreds of miles away, most of this yard waste would not even have
to be collected, thus saving a great deal of energy, time and money. Also, unlike the
typical yard waste collection program, backyard composting programs allow for the inclusion
of most kitchen scraps.
The quality of life in any community is improved when its residents are given the opportunity
to do their part to make that community a better place to live. Progressive communities are
always taking steps toward improvement and the residents of Ashland, through their recycling
efforts, have demonstrated that they would use the opportunity to make their community an
even better place to live. Like the recycling program, showing residents how easily
composting can be done and providing the opportunity for each resident to do their part will
be the key to the success of this program.
ASHLAND COMPOSTING EDUCATION PROGRAM
The Ashland Composting Education Program would begin in early March, shortly after we are
Page 3 G:\RECY\YB10261.A (10/91)
notified of the approval of our grant application. * The City of Ashland would first sponsor'
a contest at Ashland High School in an effort to develop a theme for the program. This graphic
would be carried on all of our composting education and promotion materials.
Part V - PROJECT DESCRIPTION (continued)
The education and promotion campaign would be directed at all Ashland residents encouraging
them to:
1. use a backyard composting system.
2. use grass clippings and leaves as a mulch.
3. mow their lawn at a higher setting.
4. use mulching mowers which return clippings to the lawn as fertilizer.
5. use slow-release fertilizers on their lawns.
6. chip shrubs and brush trimmings for use as a mulch.
7. use the community composting site for larger volumes of materials.
A wide variety of activities, involving all age groups, would be used in the education and
promotion campaign including:
1. High school theme and graphic contest.
2. Resource/design fact sheet emphasizing the need for composting as the best way to deal
with yard debris and kitchen scraps. - Available for distribution at all related events
.and at the Recycling Center, Ashland Sanitary Service, and City Hall .
3. Mayor's proclamation of Composting Awareness Week.
4. Television, radio and newspaper public service announcements of programs and related
events.
5. Print media stories.
6. Guest opinion and Letters to the Editor campaign.
7. City utility newsletter stories.
8. Library display.
9. Poster contest in elementary and middle' schools with posters exhibited at local businesses.
10. Youth groups distributing educational materials door-to-door.
11. Composting Awareness Week banner over Main Street.
12. Reader boards announcing Composting Awareness Week.
13. Slide show of local activities/efforts.
14. Speakers ' bureau with slide show.
15: Garbage billing messages.
16. Composting videos shown on cable access television.
17. Composting videos shown at Ashland Recycling Center.
18. Composting videos available for loan to the public.
19. Parade entry with composting theme.
20. Composting flyers in bags at stores.
21. Radio and cable access television talk shows.
22. "Guess the Weight of the Bag of Leaves" contest.
23. Communication aimed at landscapers, groundskeepers , and tree-trimming professionals
encouraging their cooperation.
24. Compost demonstration site located on the same site as the Ashland Recycling Center and
thus open Wednesday through Sunday, 9 A.M. to 5 P.M. year round. The site would serve
as an educational resource to teach residents composting using various styles of comm-
ercial and homemade composting bins. Use and construction instructions would be avail-
able at the site. Also, seminars would be given at appropriate times of the year.
Included in the demonstration site would be a container garden growing flowers and
vegetables using compost made at the site.
25. Master Composters program as a_ means to create an ongoing composting education program.
Hours of training are paid back in community service related to teaching recycling and
composting techniques.
26. Composting information "hotline". Experienced composters who can answer questions on
composting. This list of telephone numbers would be posted at the demonstration site.
Page 4 G:\RECY\YB10261.A (10/91)
Part Y - PROJECT DESCRIPTION (continued)
27. Compost bin purchase credit slips can be earned by residents when they attend one of
the 30-minute seminars on backyard composting at the compost demonstration site.
Examples of all of the composting bins available for purchase from local retailers will
be on display at the site during these. composting seminars. After completing a seminar
and deciding which bin to purchase, a resident can then take their credit slip to the
store selling that particular bin and purchase the bin for 1/3 off. In this cooperative
effort, these stores will be selling their bins at a reduced price. The credit slips
will then be mai.led back to the City for reimbursement.
28. Ashland Recycling/Information Center improvements. In order to facilitate the dis-
emination of information and the addition of the compost demonstration site, changes
and improvements will have to be made to the center. .
29. Demonstration bins used for the training seminars, but no longer needed for the permanent
compost demonstration site will be distributed to the schools for their use.
30. School presentations on composting and recycling.
Page 5 G:\RECY\YB10261.A (10/91)
PART VI - GENERAL RECYCLING GRANT SUPPLEMENTAL QUESTIONS
Listed below are supplemental questions that will assist the grant selection committee to evaluate projects for
funding. Please answer all the. questions in the space provided.
Multi-jurisdictional applicants should answer the questions collectively (that is, combine the information into
one answer.)
Extent of Existing Recycling Opportunities
1. Describe, to the best of your knowledge, the 2urrent recycling programs in your jurisdiction, including
government, private business and organized volunteer programs. The description should include: (a) the
type of programs offered, (b) the materials accepted by each program, and (c) who is served by the programs.
Note: If your application -is for an eduction or promotion project, include a description of the current
education/promotion programs in your jurisdiction, including school, government sponsored, and private _
sector programs.
The City of Ashland is required to provide monthly curbside collection of 5 principal
recyclables. However, the City Council , City staff and Ashland Sanitary Service realize
the importance of recycling, and therefore provide residents of Ashland expanded recycling
opportunities. Distance to recycling markets make these efforts even more noteworthy.
Ashland Sanitary Service provides weekly, same day as garbage collection, curbside collection
of clear, green and brown glass, newspaper, corrugated cardboard, aluminum and motor oil
for both customer and non-customer residents of Ashland and the nearby city of Talent (even
though Talent has a population of less than 4000) using separate recycling vehicles to collect
all recyclables.
In addition, the Ashland Recycling Center is open Wednesday through Sunday, 9 A.M. to 5 P.M. ,
is centrally located in Ashland, and is used by an average of more than 150 vehicles per day,
many of which come from as fa,r away as Josephine County. The Center was built by volunteers
from the Recycling P.A.C.T. on City of Ashland property with the cost of construction being
shared equally between the City and Ashland Sanitary Service. The Center is staffed by
Ashland Sanitary Service employees and it accepts clear, green and brown glass, newspaper,
corrugated cardboard, aluminum, office paper and translucent.high density polyethylene.
The City of Ashland, the Ashland Parks and Recreation Commission and Ashland Sanitary Service
also sponsor free yard debris collection days at the Recycling Center. People, primarily--
from Ashland, bring their yard debris to the Center from where it is taken to the Parks
Commission's compost site.
All of the schools in Ashland, including Southern Oregon State College, have very active
paper recycling programs. This is a policy of the Ashland School District. Ashland
Sanitary Service provides the collection service to the schools.
Commercial recycling is provided by Ashland Sanitary Service for clear, green and brown glass,
corrugated cardboard and ferrous and nonferrous metals.
The Lions Club provide dropboxes for newspaper recycling.
Goodwill Industries of Southern Oregon provides for the collection of reusable items.
Thrifty Drug and Safeway provide collection bins for the recycling of all soft plastic bags.
Ashland Sanitary Service offers recycling services to multi-family complexes and the City
Council iniMarch will consider.. an ordinance that would require all multi-family complexes
to provide their tenants with this service.
The City of Ashland has also passed a polystyrene foam ban similar to the one passed in
Portland. The City Council will also be considering an ordip9ecp -'tCV(HI qZ e trbc/ I)
certain other types of packaging later in 1992.
(see Part VI (1) continued)
Part VI (1) continued: .
Education and promotion is provided by the City of Ashland's Recycling Task Force, the
Rogue Valley Council of Governments ' Recycling Coordinator, the Recycling P.A.C.T. , Ashland
Sanitary Service, the Ashland School District, Southern Oregon State College, and Cable
Access Television.
These groups and individuals provide a variety of recycling educational and promotional
activities including:
1. Newspaper advertising.
2. Billing messages.
3. City utility newsletter stories.
4. School presentations.
5. Banners over Main Street.
6. Parade floats.
7. Teachers ' inservices.
8. Cable access television programs.
9. Recycling flyers door-to-door.
10. Recycling information booths.
11. Lawn signs promoting recycling.
12. Recycled products fair.
13. Speakers ' bureau.
14. Recycling information to media, government and industry.
PART VI - (continued)
Extent of Financial Resources Available for Recycling
2. what was the total' amount of money your jurisdiction spent for recycling activities in the last fiscal year?
What amount of money do you project your jurisdiction wilt spend in the next fiscal year for recycling
activities?
Note: If your application is for an education or promotion project, answer this question in terms of the amount
spent for education and/or promotion.
1990=1991 Fiscal Year - 1. $6,900 for City's 1/2 share of household curbside recycling bins.
2. $720 for,education and promotion of recycling activities through utility bill newsletters.
1991-1992 Fiscal Year - We have budgeted $3,000 for recycling activities. $1,000 of this is
for community education/promotion activities; half of which will center around backyard
composting. $1,000 to improve .our recycling center, and $1,000 to help develop a compost
demonstration site at our recycling center. - We will also Spend approximately`$) 000 on
promoting recycling and composting through our utility newsletter which is mailed to 7,200
utility customers every month.
Note: Ashland Sanitary Service requested in their most recent rate increase proposal , $12
for first can and $9 for every can thereafter. The City Council , in an effort to promote
recycling, required that all cans be priced equally at $12 each. This extra $3 per each
additional can is to be used for recycling activities in the City of Ashland.
In 1990, Ashland Sanitary Service spent approximately $20,000 on recycling promotion and
staffing our. Recycling Center.
Percent of Total Solid Waste Stream Reduced
3. (a) what is the TOTAL REFUSE (MSW) generated in your jurisdiction on an annual basis? (If. you do not have
this information, use data in Appendix A, "Projected Per Capita Generation of MSW, By Material, 1988 to
2010". Use the figures for the year 1988.)
(b) What is the estimated weight of materials your project will reduce, recover, reuse or recycle?
(a) 12,246 tons (using Appendix "A" , 1988 data for Ashland's 16,775 people. )
(b) 2,449 tons (20% of (a) above)
Page 7 G:\RELY\YB10261.A (10/91)
PART VI - (continued) ,
Extent to Which Project May Result in Reduction or Removal of New Material from the Waste Stream 1
4. Does your proposed project reduce or collect and process new materials that are currently not being reduced
or recycled in your jurisdiction? Be specific about the types and quantity of new materials to be reduced,
collected and/or processed as part of your project. If possible, describe the current generators of the
waste (e.g., residential, retail,- manufacturing, etc.).
Note: If your application is for an education or promotion project, please answer this question: Describe how
your project will influence generators of waste to reduce or recycle new materials that are currently not
being reduced or recycled in your jurisdiction. (For example, if your project proposes .to target
businesses to recycle cardboard, you could estimate that, out of 20 businesses, 10 would participate,
. thereby increasing cardboard recycling by 50X.)
Though backyard composting is being done by some members of our community, education and
promotion efforts in the past have focused more on the need to reduce, reuse and recycle
other materials from the waste stream. This project will provide residents with the
opportunity and the incentive to eliminate yard debris from the waste stream, while minimizing
collection costs by using on-site processing. The Ashland Recycling Task Force will be
proposing an ordinance that would ban all yard waste from the waste stream. If the City
Council votes in favor of such an ordinance, yard waste would be eliminated from the waste
stream.
Using a multifaceted approach to the promotion of our composting programs, we will involve
all age groups. through a variety of educational and sometimes entertaining activities.
Ashland's excellent recycling program was built in this way. By attempting to involve all
members of the community, the chances of success are greatly improved.
Page 8 G:\RECY\YB10261.A (10/91)
PART 91 - (continued)
Project Management Ability
5. List the names and titles of the individuals who will be on the project management team. Briefly describe
any solid waste recycling experience of the project team. Estimate how much time (per reek, month or year)
each individual rill spend on the project.
Julian Hehry: Has been composting yard debris for 20 years following completion of a study/
workshop program in Biodynamic/French Intensive Gardening. A major component of this method
of gardening is the making and utilization of compost from garden and yard organic debris.
Backyard composting is an integral part of his year-round gardening and horticultural hobby.
He has been an active Oregon State University Certified Master Gardener for seven years.
He estimates to devote 4-1 days per month to the Ashland Backyard Composting Program.
Tom Weldon, City of Ashland Assistant City Administrator: The staff person for the City's
Recycling Task Force. He has worked for city governments in Oregon for 23 years as city
manager or assistant city administrator/manager. He has staffed several citizen advisory
groups and coordinated many projects and grants.
Lois Wenker: Has been Treasurer and Co-owner of Ashland Sanitary Service for 26 years.
Ashland Sanitary Service has been involved in recycling cardboard and newspaper for 15
years and offered curbside collection one year before SB4O5, The Opportunity to Recycle Act,
went into effect in 1986.
Ken Hagen, Rogue Valley Council of Governments ' Recycling Coordinator for Jackson and
Josephine Counties: Founded the'Recycling P.A.C.T. , a regional non-profit organization promoting
recycling in southern Oregon. Continue to organize and coordinate a wide variety of recycling
promotion and education activities in his role as Coordinator. Member of National Recycling
Coalition, Association of Oregon Recyclers, RVCOG Recycling Advisory Committee, Ashland
Recycling Task Force.
Page 9 G:\RELY\YB10261.A (10/91)
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°4EOC November 25, 1991
D• Monica Alleven, Ashland Daily Tidings
�[1 • Julie Shippen, Medford Mail Tribune
r to
(29 rum: Steven M. Hall, Director of Public Works
pUbjett: NEWS RELEASE - Forest Management Plan /
Attached is a news release for the City of Ashland's "kickoff" of
a forest management plan. This is an exciting endeavor as it is
the first time the City of Ashland has developed a management
strategy for City-owned lands and private lands in the forest
interface.
Pam Barlow, Administrative Assistant in Public Works, will be in
charge of the project if you have specific questions.
Thanks in advance for your assistance.
SMH:rm\FWPh.,.I
Encl : News Release /
cc: Brian Almquist, City Administrator✓
Pam Barlow, Administrative Assistant
Ron McCormick, Consultant -
f
P R E S S R E L E A S E
Mayor Cathy Golden announced this week that the City of Ashland
intends to develop a forest management plan for the City-owned
lands within the Ashland watershed. This is a goal that was
recently established by the City Council. The City owns 10
parcels totally 795 acres within the watershed.
The community depends on the watershed for its domestic 'kater
supply. Key concerns are reduction of the fire hazard,
protection from catastrophic wildfire, and the perpetuation of
water quality and quantity. "
The project will be coordinated by Pam Barlow, Administrative
Assistant for the Public Works Department. Mayor Golden stated•
the planning process will include the involvement and
participation of interested Ashland citizens and coordination
with the Forest Service, Soil Conservation Service, County and
State agencies.
The City has contracted with McCormick and Associates of Grants
Pass to conduct public involvement sessions and prepare the plan.
Public meetings 'will begin in January, 1992 .
-30-
December 11, 1991
0: Mayor & City Council
r
(.19 rIIm: Brian L. Almquist, City Administrato
,�$ubje& Albertson Request for SDC Credit
Mr. Albertson has requested a $56, 875 credit toward future SDC charges
for his 80-unit apartment complex on the West side of Clay Street,
just North of Wingspread Mobilehome Park.
He requests a credit for piping a ditch to facilitate installing a
pedestrian way on the West side of Clay Street (a County Road) , in
front of his complex and connecting to Hwy. 66. This requirement was
added by the City Council as a condition of annexation.
Mr. Albertson has been given a credit for the $24, 097 in annexation
SDC's paid at the time the land was annexed. The pedestrian way was a
separate requirement imposed by the City Council on the annexation at
that time, due to the anticipated number of pedestrians from this
complex; the narrowness of the road; and the need to fill the abutting
drainage ditch so pedestrians would be able to walk off the roadway to
access Hwy. 66.
RECOMMENDATION: The Staff recommends denial of the Albertson request
for the following reasons:
1. The pedestrian way requirement is for the benefit of the 80-
unit complex.
2 . None of the costs are part of a "Qualified Public
Improvement" as defined in AMC Sec. 4 . 20. 010 (D) , and are not
a part of any City capital improvement plan.
3 . Mr. Albertson has been given a credit for $24, 097 in
annexation fees previously paid.
4 . The requested cost credit includes improvements to the
complex frontage which facilitated the new entrance road, as
well as "soft" costs such as "management and overhead" and
"bond liability", none of which would be reimbursed even if
the improvements qualified under the SDC Ordinance. (A list
of the requested cost credit is attached. )
^
Hank Albertson FAX (503) 947-4003
President (503) 947-4721
Albertson Investments, Ltd.
HC 60 Box 4700
Lakeview, OR 97630
11/25/91
Ashland City Council
City Hall
Ashland, Oregon 97520
RE: SDC Credit
Dear City Council Members:
We are attempting to arrive at a SDC credit total of past
improvements and fees required by the City of Ashland.
We were required by the Planning Department to lay drain
pipe and fill the barrow ditch on the west side of Clay St.
from the ' Wing Spread' Mobile Home Park to our / Ashland
Meadows' project. As you will recall by observing your
meeting minutes, this was required to facilitate a walking
and riding surface for the neighborhood.
We have been informed by Mr" Almquist that these improvements
were, "required in order to facilitate the extension of the
road to serve the interior of your development, " which is
.
totally in error.
I request the cpportvnity to present these facts to the City
Council and arrive at an honorable SDC credit.
Respectfully Yours,
cc Ben Lombard, Attorney
ref. Ashcounc
Statement of co l sts ty ,instal Clay Street . storm system and
fill of barrol pit:
Storm System as itemized by Bill Lovelacw:. . . . . $ 31. 190
Street rejuvenation and drain=_.. . . . , . . . . . . . 45. 800
Engineering.. . . . . . . . a . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3? 200
Management and Overhead. . . . . . . . . . . . . . .. . . . . . . . . . . . . 4rG?5
Bond liability. .. . . . . . 1 . . . . . . . .. . . . . . . . . . . . . 1 ', 000
.. totai. cost W'. $ 515. 875.
P �
William R. Lovelace
GENERAL CONTRACTOR
802 N.E. Oregon • Grants Pass, OR 97526 • (503) 479-0952
October 6, 1991
Mr. Hank Albertson
Ashland Meadows
HC 60 Box 4700
Lakeview, Oregon 97630
RE: Costs of improvements on Clay Street as requested:
Storm-System: --- _ --...- --
Relocate PPL overhead line pole 1,426.00
Storm piping,labor rock etc 25;350.00.
Catch basisns @ Clay Street above project 2,200.00
added catch basin @Clay St.& Creek Dr. 1,218.04
Added Curtain Drain @ Clay Street 995.74
Total Storm System on Clay Street . 31,189.78
The above figures do not include the cost associated with the added
curtain drains, and repair to Clay Street do to the Water problem
created by this Storm system, as I do not have those figures.
Water System:
8" Ductile Iron Line on Clay Street 27,060.00
City of Ashland Water Line Connection fee 1,000.00
Fire Hydrants on Clay St. 2,600.00
Engineering Inspection fees City Of Ashland 200.00
Clorination Testing City of Ashland 175.00
Pressure Reducer fees from City of Ashland 1,000.00
- --' --- --- - �- - --
Total Water System improvements on Clay Street 32,035.00
The Above figures do not include any Engineering design costs that
you paid West-Con. Inc. or the added inspection fee he billed you
for inspection on Clay Street outside of the project.
I hope this information is cwt you need, if not don't hesitate
to contac me for futher information. Valley excavation did all
the work as a sub-contractor listed above with the exception of
The City of Ashland Charges and Pacific Power Charge. .
S*nce rly, /ll Lovejace
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EXHIBIT B
PART Vill UORKPLAM AND SCHEDULE
Instructions: Make sure that all activities required for project completion are identified on this form" Assume
that grant funds will be available 6/1/92.
Project Beginning Date:
Project Ending Date:
Beginning Ending --�— —_—_Group/Person
.Date for Date For Responsible
Task or Activity Each Task Each Task For Completion
Verbal notice of rant a --" ---- -----------___�__
g pprov 1 March 6 March 6 DEfI
News release re: grant award March 9 March 9 PC/TW
Develop slide show on compost nq March 9, April 30 JH/PC
Letters to Editor/Guest Edito ials March 9 October 31 ARTF
High school theme/graphic con lest March 11 March 18 PC/TW
Preview & purchase compost vi eos March 16 March 31 JH/PC
Letter .to professional landsci pers April 1 April 6 PC/TW
Elementary & middle school po ter
contests April , l April 15 ARTF
City utility newsletter proje t
introduction April 1 April 30 PC/TW
Ashland Sanitary ,Service bill nq
message April 1 April 30 LW/PC
Develop education/promotion
materials April 1 May 31 PC/TW
Recycling/Info. Center improv ments April 1 May 31 ARTF -
Compost demo site/classroom c nstr. April 1 May 31 ARTF
Compostinq videos on cable ac ess April 15 October 31 ARTF
Videos available for. loan to
public April 15 Ongoing PC/TW
Parade entry with composting
theme April 22 April 22 ARTF
Design & print purchase credi
slips May 1 May 15 PC/TW
City utility newsletter.compo t
messages May 1 May 31 PC/TW
Ashland Sanitary Service bill ng
message May 1 May 31 LW PC
Newspaper advertising of prog am May 1 October 31 PC/TW
Speakers' bureau w/slide show May 1 Ongoing JH/PC
Ashland Master Composters Pro ram May 1 Ongoing ARTF
-------- -------------
ontinued on page 13(a) ---------------------------—--
Page 13 (G:\RECY\YB10261.A (10/91))
i
,
EKII1811 B
PART Vill - NORKPLAN AND SCIIEDULE
Instructions: Make sure that all activities required for project completion are identified on this for
that grant funds will be available 6/1/92. Assume
Project Beginning Date:
Project Ending Date:
--_`— --N Beginning Ending Group/Person
~--
Date for Date For
Task or Activity Each Task Responsible
Each Task for Completion
Recycling Center yard waste -- -----
collection program May 1 Ongoing PC/TW
Library displays May 15 June 15 JH/PC
Videos shown at Recycling Cen ter May 15 Ongoing ARTF
Compost awareness banner over
Main Street May 22 June 15 ARTF
Compost awareness on reader
boards May 22 June 15 PC
News release: Recycling Cent r
improvements May 29 May 29 PC/TW
Composting flyers in bags at
stores May 29 June 12 PC/TW
"Weight of the bag of Leaves"
contest May 30 June 14 ARTF
Establish composting "hotline ' June 1 October 31 JH/PC
Mayor _proclaim "Compost Aware ess
Week" June 3 June 3 TW
News release: "Compost Aware less
Week" June 3 June 3 PC/TW
TV, radio, newspaper public
announcements June 3 June 14 PC/TW
Cable access talk shows June 3 June 14 ARTF
Radio talk shows June 3 June 14 ARTF
Youth group takes flyers door to-
door June 6 June 7 PC
Business display poster conte t June 6 June 14 PC .
1st Ever Composting Awareness Week June 8 June 14 ARTF/TW
Training/Credit slips at Recy ling
Center June 13 June 14 ARTF/TW
July 11 July 12 ARTF/TW
August 8 August 9 ARTF/TW
September 12 September 13 ARTF/TW
October 10 October 11 ARTF/TW
School presentations Ongoing___ Onooino __ __ PC[_A_R_T_F____ _
Demo bins distributed to. schools October 12 October 16 PC
Page 13 (G:\RECT\Y8l0261.A (10/91))
Key: DEQ--Dept. .of Environmental Quality
PC--Project Coordinator LW--Lois Wenker
TW--Toi" Weldon ARTF--Ashland Recycling Task Force
JH--Julian Henry
.'Of AS
` December 12, 1991
e,OgE60d
Bri an ;Almquist, City Administrator
r011t: Steven Hall, Public Works Director
� J
Tolman Creek Signal LID
ACTION REQUESTED
City Council needs to make the following determinations:
1. Should the LID hearing be reopened?
2 . If the answer is no, the LID will continue as currently
formed.
3 . If the answer is yes, Council needs to decide:
a. which properties should be included in the
LID,
b. if system development charges should be used
to offset LID assessments and
C. direct staff to prepare a resolution setting
a new public hearing date.
BACKGROUND
At the LID hearing on September 3 , 1991, City Council deleted
four tax lots from the LID and formed the LID by Ordinance 2648.
Council directed staff to conduct an informational meeting with
the participants in the signal LID and then report back to the
Council. Notice was sent to all LID participants on 10/11/91 and
a copy is attached.
The meeting was held in the Council chambers on 10/21/91 with
eight property owners in attendance. One of the property owners
present is not in the signal LID. Attached are the minutes of
that meeting and a letter submitted by seven property owners
representing the "Tolman Creek Rd and Highway 66 LID Landowners
Association" .
I
I -
±. -Tolman'.Creek-Signal--L.I.D.
,December 12,•;1991
page .2
r �1
Y, <'During the LID hearing and at the information meeting; several
..-- property owners-noted that some:properties near Interstate 5 on
Highway 66 had been omitted and '-should have been included in the
LID assessment role.
-'It was found that 5 properties had been omitted from the
assessment roll that should have been included in the original
assessment role. Staff is recommending that the Council reopen
the signal LID hearing to include those five properties.
Another possibility for Council consideration is the use of
transportation System Development Charges to offset the cost of
the signal. The transportation SDC paid by the shopping center
was about $18, 000. If Council decides to use SDC's, staff would
recommend a maximum amount of $18,000. That would reduce the
total cost of the LID by about 123 and could be considered
Ashland's contribution for "other users" not included in the LID.
i was also requested to look at an expanded LID area for
consideration by the Council. On the attached spread sheet, I
have included a potential expanded LID boundary. The LID area
would increase from 49 acres to 69 acres and reduce those who
have signed agreements from 58 percent to 41 percent. The
Council can form the LID if the total "in favor" property owners
assessments exceed 33 .33 of the total assessment.
The Council has the option of reopening the hearing for the
Tolman Creek Signal LID. If that is Council 's choice, staff ,
needs to be given direction for any adjustments to the LID
boundary and city participation.
Tolinan :'Creek 'Signal : L.I.D.
December ::12 ,
page, 3
i SUMMARY
1. Council has formed the Tolman Creek Signal LID (Ord. 2648) .
2. Council directed staff to hold an informational meeting with
participants and to return with options for Council
consideration.
3 . Staff has complied with Council 's requests.
4. Staff recommends reopening the hearing to include 5
properties previously excluded.
5. Council .may direct staff to make other adjustments to the
current signal LID.
SMIi:rm\MmnUD.mem
Encl: Map of Current LID
Map showing properties omitted and expanded LID
options analysis
Letter to Participants
Letter from Participants
Minutes of Information Meeting
Letter from Goodwill Industries
cc: Paul Nolte, City Attorney
Jill Turner, Finance Director
Jim Olson, Assistant City Engineer
1:
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PROPOSED
TOLM_A'N�.CF2EEICROADs�L_"^IUD:?
ESTIMATED COSTS PER LOT
REVISED 9/16/91
EST. COST
MAP NO. LOT NO. FRONTAGE PER FOOT EST. COST
1. 391E 11C 600 616. 12 ' $63 .50 $ 39, 123 . 62
2 . if 900 285.42 ' " 18, 124 . 17
3 . of 1006 126.27 ' " 8, 018 . 14
4 . " 1101 236.52 ' " 15, 019 . 02
5. " 1200 330.34 ' 38.40 12, 685. 06
6. " 1300 & 1400 446.74 ' It 17, 154 . 82
7. " 90, 000 94. 62 ' " 3 ,633 . 41
8. 391E 14B 400 374 .33 ' 63 . 50 23 ,769 . 95
9. " 401 251. 42 ' " 15,965. 17
10. . " 402 150. 00 ' it 9, 525. 00
11. it 500 169. 60' " 10, 769 . 60
12 . to 702 97.38 ' If 6, 183 . 63
13 . If 706 464. 50 ' it 29, 495. 75
14 . " 707 270.89 ' $63 . 50 17 . 201. 52
TOTAL $3, 914 . 15 $ 226, 668 . 86
JHO:Im\To[CkPd2.0
PPRROP,•OSEDTjSIGNALyASSESSMENT�DISTRICT -r
ESTIMATED COST PER—LOT-
REVISED 9/16/91
NO. MAP NO. LOT NO. ACREAGE COST/ACRE . AMOUNT
1 391E11C 300. = .4.740 $3210 $15,215.40
2 " .500 0.312 " 1,001.52
3 " ;600 3.733 " 11,982 .93
4 " X900'' 2. 673 " 6, 654.33
5 " 1000 0.428 " 1,373.88
6 " 1001 0.326 " 1,046.46
7 " 1002 0.956 " 3, 068.76 -
8 " . 1101 6.561 " . 21,060.81
9 " 1200 2.586 " 8,301.06
10 391E11C 90000 0.436 " 1,399.56
11 391E14A _2800 1.092 " 3, 505. 32
12 " 2960 1.025 " 3, 290.25
13 " -3060 11.685 " 5,408.85
14 " ' 3001 0.688 " 2,208 .48
15 " 3100 1.681 " 5, 396.01
16 391E14B 160'} 0.838 It . 2, 689 .98
17 it 101-N 0.425 of 1,364 .25
18 It 200' 0.472 It 1,515.12
19 " 300_ 2.120 " 6,805. 20
20 " 400 2.108 " 6,766. 68
21 " 401 (N) 1. 110 " 3,563 . 10
22 " 401 (S) 1. 040 " 3, 338 . 40
23 It !102 0.876 " 2, 811.96
24 " 500. . 0.990 to 3, 177.90
25 " 700 . 2. 618 " 8, 403.78
26 it 702 0.382 of 1,226. 22
27 " 703' 0.377 to 1,210. 17
28 At 704 ..2 .472 of 7,935_. 12
29 " 705 0.421 " 1,351.41
30 " 706 3.056 of 9,809.76
31 it 70.7 . 1. 081 $3210 3 , 470.01
TOTAL 48.708AC $156, 352.68 .
�,yr�rac�azuo
REVISED LIST OF LOTS HAVING DUAL ASSESSMENTS
September 17, 1991
STREET SIGNAL
NO. MAP NO. LOT NO. ASSESSMENT ASSESSMENT TOTAL
1 39IE C11 600 39, 123. 62 11,982.93 51, 106. 55
2 39IE C11 900 18, 124 . 17 6, 654 . 33 24,778 .50
3 39IE C11 1101 15,.019.02 21, 060.81 36, 079. 83
4 39IE C11 1200 .•12 , 685. 06 8,301. 06 20, 986. 12
5 391E C11 90,000 3, 633 .41 1,399.56 5, 032 . 97
6 39IE 14B 400 23, 769.95 6,766.68 30,536. 63
7 39IE 14B 401 (N & S) 15, 965.17 6,901.50 22, 866. 67
8 39IE 14B 402 9,525. 00 2,811.96 12, 336.96
9 39IE 14B 500 10,769. 60 3, 177.90 13,947.50
10 39IE 14B 702 6, 183 . 63 1, 226. 22 7, 409 . 85
11 39IE 14B 706 29,495. 75 9, 809 .76 39, 305.51
12 39IE 14B 707 17 , 201. 52 3 , 470. 01 20, 671.53
$201,495.90 83 , 562 . 72 285, 058 . 62
DEPARTMENT OF PUBLIC WORKS ��p. CITY HALL
Steven M.Hall,P.E.,0 Ire der 603.482.3211
.. . . (ZL�tg-nfs;2l,�l�lttn�
October 11, -1991 ASHLAND 975 OREGON
Dear Tolman Creek L. I.D. Participant:
The City Council conducted a public hearing on the proposed local
improvement districts (LID's) for improvements to Tolman Creek
Road and the installation of an automatic traffic signal at the
intersection of Ashland Street (Highway 66) and Tolman Creek
Road.
As a result of the information received from participants present
at the public hearing, the City Council approved the LID's with
modifications. The modifications include:
TOLMAN CREEK STREET LID
All residential use property will not be assessed more than
they would for a typical residential street. As a result,
extra width (four feet) of excavation and gravel base and
the retaining walls were deducted from residential use
property. No deduction was allowed for the extra width
pavement as Jackson County is paying for the entire amount
of pavement for the project. This lowered the assessment
for residential use property from $58 per front foot to
$38.40 per front foot and raised all other properties to
$63 .50 per front foot.
TOLMAN CREEK SIGNAL LID
The YMCA, Lewis Retirement Center and Tolman Creek Mobil
Home Park were removed from the LID. As a result, the per
acre assessment increased from $2700 per acre to $3210 per
acre.
Tolman Creek L.I.D. Participants
Tolman Creek L.I.D. Participants ,
October 11, 1991'
page -2
For your information, the.process'used for. LID's includes several
steps. _. Currently, we are beginning step 6• of .this process:
1. Council adoption of a -resolution of intent to form an
LID and setting a public hearing date.
2 . Individual notification of participants of the public
hearing.
3 . Council conducts a public hearing to gain input of
participants in proposed LID.
4. If "remonstrances" or "no" votes exceed 2/3 of the total
proposed LID, the Council cannot form the LID, but may
reconsider the LID in 6 months.
5. After the public hearing, the Council can form the LID
as proposed, alter the LID boundaries and/or assessments or
not form the LID. The LID is formed by an ordinance of the
City Council.
6. The City then designs and bids the project. If the bid
for the project is more than 10% above the City cost
estimate, City Council will reconsider the project. This is
a Council policy. At that point, the Council may elect to
continue the project, discontinue the project or elect for
City participation in the project to reduce proposed
assessments.
7 . After the project is completed, City Council will set a
public hearing for the final assessment roll. The final
assessment roll will be based on actual costs to complete
the project. Each participant will be individually notified
of the public hearing. At the public hearing, the Council
will recieve requests for adjustments to proposed
assessments or methods of assessment.
8. The Council will then adopt an ordinance setting the
actual assessments to be charged to each participant.
9. Each participant will be notified by mail of their
option to pay their assessment in cash or to request long
term financing from the City of Ashland. Long term
financing is by Bancroft Bonds which are a form of limited
General Obligation Bonds. The repayment term is 10 years
with semi-annual payments. The interest rate is lower than
an individual loan because of the tax exempt status.
`iTolman,Creek L.I.D. Participants
October 11, 1991
_ .. page. 3
I am enclosing the revised preliminary assessment roll for your
-'information.
SPECIAL MEETING
You are invited to an informational meeting to discuss the
information in this letter and to ask questions about the local
improvement districts. The meeting will be at:
ASHLAND CITY COUNCIL CHAMBERS
1175 East Main Street
Ashland, Oregon 97520
Monday, October 21, 1991
4:00 pm to 5:00 pm
ncerely yours,
Steven M. Hall, P.E.
Public Works Director
SMH:rm\nmc�DAr
cc: Brian Almquist, City Administrator
Paul Nolte, City Attorney
Jill Turner, Finance Director
Mayor and City Council
Jim Olson, Assistant City Engineer
Encl: Revised Assessment Information
Tolman Creek Rd. & Hwy. 66 L.I.D.
to
Landowners Assn. O`e 1J1
1�
October 2, 1991
Mayor Golden and City Council Members
20 E . Main
Ashland, OR 97520
Dear Mayor Golden and City Council Members:
I am a member of the Tolman Creek Road and Hwy . 66 Local
Improvement District Landowners Association and as a group we
will be working together on items that effect our area in the
city of Ashland . As you might expect the hasty formation of the
Improvement District in our area has united us as a group in
opposition to its formation .
We urge you to reconsider your decision and re-open a public
hearing to widen the L . I .D . boundaries, establish a more
equitable funding program and to spread the cost burden more
fairly to the many people who benefit from the use of Tolman
Creek Road and Hwy . 66 . It 's time for the city to slow down and
listen to the community 's concerns, especially when it comes to
assessments . There are funds and manners of funding available
that are being overlooked and we want to discuss them with you .
I am signing this letter to stop the formation of the L . I .D .
The boundary is not acceptable and costs are still not known .
ncerely ,
*Duplicate form letter submitted by 6 additional property owners:
Barbara Allen, John P. Casper of Ashland Investment Group I, Richard
Ackerman for Les Schwab Tire Center, Ray and Estelle Richards,
John Zupan for Summitt 66.
pF ASN7
Southern Oregon Goodwill Indus�fi
604 North Fir Street. Medford. OR 97501 (503) 772-330?; -
L it 1
L
October 29, 1991 G le E. Byi4
e
Mr. Steve Hall
Public Works Director
City of Ashland
20 East Main
Ashland, Oregon 97520
Dear Mr. Hail:
Southern Oregon Goodwill Industries is in the process of
purchasing property located at 639 Tolman Creek Road in
Ashland. The sale should be finalized by mid-November of this
year, and the property will be used as a retail outlet and
training facility for handicapped adults.
It is our understanding that a Local Improvement District
has been formed for the Tolman Creek Road area which includes
the property we are purchasing. As per our telephone
conversation, the assessment of tax lot 707 would be
$17, 201. 52 , for the street improvements and $3 , 470. 01 for the
signal. As a non-profit 501 C (3) organization, this
assessment would be extremely burdensome for our organization.
It is also our understanding that the YMCA and the Lewis
Senior Home were exempted from this assessment.
Mr. Hall, Southern Oregon Goodwill would have attended the
public hearing and requested this exemption, however as we
are not now property owners, the notice was mailed to Summit
66 Investment Group.
We respectfully request that tre property being purchased by
Southern Oregon Goodwill Industries at 639 Tolman Creek Road,
tax lot 707, be exempted from the above stated assessments.
Sincerely,
Ga� e Byrne
sident
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-------- -------
I - .
TOLMAN CREEK L. I.D. RESIDENTS ' MEETING
OCTOBER 21, 1991
A meeting was held in the Council Chambers at 4 : OOpm with Steve
Hall, Director of Public Works, presiding. Those present were:
ZACH BROMBACHER, 640 TOLMAN CREEK ROAD; RAY AND ESTELLE RICHARDS,
463 TOLMAN CREEK ROAD; BARBARA ALLEN, 2262 ASHLAND STREET; VICKI
NEUENSCHWARDER, 455 TOLMAN CREEK ROAD; LEO ZUPAN, SUMMIT
INVESTMENT COMPANY; RICK ACKERMAN, LES SCHWAB TIRE AT 2308
ASHLAND STREET; DON BENNETT, 2528 ASHLAND STREET. Staff present
was Rhonda Moore, Administrative Secretary to Public Works.
ZACH BROMBACHER - Presented a letter to Steve Hall expressing
their opposition to the LID process at this point so far and
requesting a more equitable method of sharing the costs of the
signal LID. They see the need for the Signal; understand the
State is not helping financially, even though they are the
largest users of the road; and spoke to the fact that Croman' s
and Liningers are not participating financially. The residents
have no opposition to providing for the light as they feel it was
needed there for the last 10 years. Further, he opposes the on-
street parking planned because it increases the safety hazard.
Bromacher requested the Council to reopen the hearing.
BARBARA ALLEN - OK with signal installation; opposes inequity in
cost distribution; would like to see reformation of LID to spread
out costs to include Croman' s, Liningers, Knights Inn, State
Highway Department.
DON BENNETT - Asked if there had not been a precedent to set the
signal assessment district. Asked why Council said they didn't
know what area to include; did the Council have any criteria or
guidelines to follow?
ESTELLE RICHARDS - Requested information on standards being used.
HALL addressed State 's participation by explaining that
presently there were 90 unfunded traffic lights. If
the City were to wait for a State-funded traffic light,
the wait may be 15-20 years. Hall advised that the
Council had chosen to assess the signal as unfunded by
the State to be responsible to our citizens and
businesses. Hall explained change in per acre cost
from $2700 to $3210 by excluding the Tolman Creek
Mobile Home Park, YMCA, and Lewis Retirement Center
from participating in the LID. The City removed the
bike lane from the assessment costs; County pays for
the cost of the asphalt for paving as an incentive to
cities.
TOLMAN CREEK L. I.D. RESIDENTS ' MEETING
OCTOBER 21, 1991
Hall noted properties that could be included that are
not in the present LID: Knights Inn and Union 76
station. Hall advised three ways to pay for the signal
light assessment: LID, SDC's, City Street Funds. Hall
said the Council could reopen the hearing for the
district, but have not done so for previous LID's.
Hall advised that any traffic counts would have to be
viewed as "projected" because undeveloped lots remain
in the area. Hall advised group that they could
present findings of their committee at the Final
Assessment Hearing and request the Council be asked to
allocate SDC or Street Funds to the assessment
district.
Hall reviewed arterial standards vs. residential
standards to determine the differences.
Hall advised the group what the next steps were: He
will report back to Council and contact several other
lot owners in the area to see if they would be amenable
to be included in the LID now. He will report back to
the group within one month with his report to the
Council .
Prepared by,
Rhonda E. Moore
Administrative Secretary to Public Works
'•n
Ur C
4W � mvrttn .� nm
December 12 , 1991
'•.�RE60�,.'
ELI: Mayor & City Council
r
rQm: Brian L. Almquist, City Administrator
p1xjEt1: NCAC Membership
Attached is a letter from K.C. Golden, Director of the Northwest
Conservation Act Coalition, soliciting a full membership in NCAC. The
Council authorized an associate membership in November 1990.
The NCAC membership is composed largely of political action and
environmental groups, and only six public power agencies including the
following:
Emerald PUD (OR)
Salem Electric Co-op (OR)
Mason Co. PUD No. 1 (WA)
Mason Co. PUD No. 3 (WA)
Snohomish Co. PUD (WA)
I view NCAC as a consortium of political action committees, and
although we share many of the same conservation goals, I feel strongly
that associate membership is more appropriate for a city (please note
that there are no cities who are either full or associate members) .
We receive all of the same literature by maintaining our associate
membership, and the dues would increase from $1,525. 00 to $2 , 868 for
full membership. I would recommend that we stay with our associate
membership.
Attachment/
_ __ . .. _�
NORTHWEST CONSERVATION ACT COALITION
Alternative Energy Resources Organization(AFRO)-MT Oregon Rivets Council-OR
American Federation of Teachers,AFL/CIO-OR Oregon Student Public Interest Research Group(OSPIRG)-OR
Citizens Utility Board(CUB)-OR Portland Audubon Society-OR
Clellam-Iefferson Community Action Council-WA Portland Energy Conservation.Inc.-OR
Clerk County PUD Owners Association-WA Rocky Mountain Institute
Committee for Fair Rates-ID fftlem Electric Cooperative-OR
-itifferald Peoples Utility District-OR Salmon for All-OR
Eugene Future Power Committee-OR Seattle Audubon Society-WA
Fair Electric Rates Now(FERN)-WA Sierra Club
(FUSE)-WA
Fein Use of Snohomish Energy Sierra Club of Western Canada
Friends of the Earth �ftohornish County Public Utility District#1-WA
Golden Eagle Audubon Society-ID Solar Energy Association of Oregon(SEAofO)-OR
Solar Oregon Lobby-OR
Greene Resources Council District XI-MT Spokane Neighborhood Centers-WA
Tahotna Audubon Society-WA
Idaho Conservation League-ID
Idaho Consumer Affairs-ID The Nature Conservancy
Idaho Fair Share-ID Union of Concerned Scientists
Idaho Wildlife Federation-ID Washington Fair Share-WA
Kootenay-Okanagan Elemc Consumers Association-B.C. Washington State Public Interest Research Group(WashP1RG) .
League of Women Voters-ID _ Yakima Valley Opportunities Industrialization Center-WA
! League of Women Voters-MT
League of Women Voters-OR Associate Members
League of Women Voters-WA CP National-OR
ason County Public Utility District#1-WA ent of Community Development.
Mason County Public Utility District#3-WA Department
Division-WA
.Montana Environmental Information Center-MT pacific Power&Light
The Mountaineers-WA
Natural Resources Defense Council R.Lynette&Associates-WA
Northern Plains Resources Council-MT Washington Natural Gas-WA
Northwest Rivers Council-WA Washington Water Power Co.
Olympic Renewable Resources Association-WA C.'4,-t u F A 2
The Opportunity Council-WA
Oregon Environmental Council-OR
Oregon Fair Share-OR
® Printed on recycled pope,
Northwest Conservation Act Coalition
NON-PROFIT oRG.
6532 Phinney Avenue N, Suite 15 US. POSTAGE
Seattle, WA 98103 PAID
SEATTLE,WA
sgm PERMIT NO. 3891
City of Ashland, Electric Utility Dept.
20 East Main Street
Ashland,OR 97520
a
i
i
NORTHWEST CONSERVATION ACT COALITION
6532 Phinney Avenue North %Suite 15 a Seattle,WA 98103
206/7844585 • FAX:206/784-4577
November 20, 1991
Cathy Golden, Mayor
City of Ashland
886 Oak Street.
Ashland, Oregon 97520
Bear Cathy:
October marked the end of Ashland's first year with the Northwest Conservation Act Coalition.
It's been a year of unprecedented success for the Coalition. With Ashland's support, we've taken
some very significant strides toward our mutual goal of a clean, affordable energy future for the
Pacific Northwest. I'd like to share a few of the highlights with you:
> In May of this year, the Northwest Power Planning Council adopted a new Regional
Conservation and Electric Power Plan that features an exceptionally strong emphasis on
conservation as the energy resource of choice. In response to-the tremendous outpouring of
support for NCAC's Model Action Plan (MAP), the Council:
- Raised its estimates of the region's energy efficiency potential by over 50%, to
incorporate many of the conservation measures analyzed in our MAP.
Called for a ten-year regional campaign to capture over 1500 megawatts of energy
efficiency - almost enough to power Portland and Seattle combined.
Adopted NCAC's regulatory reform strategy, whereby utilities' net revenues are
"decoupled" from their sales volumes, making conservation the most financially
attractive investment strategy.
-Eliminated conventional coal-fired technologies from the Plan altogether, and thereby
spared the region enormous economic and environmental costs.
- Called for an ambitious program of research, development, and demonstration to speed
the introduction of advanced conservation technologies and renewable generating
resources in the Northwest.
® Primed an recycled paper
Initiated water-use efficiency programs that will leave more water in the river for power
and fish.
The Coalition's organizing efforts on the MAP yielded the largest public support in the Council's
history: over 1500 oral and written comments, more than 90% of which endorsed the Coalition's
position. Volume I of the Plan is enclosed.
> Citing NCAC's MAP as the "catalyst," the Bonneville Power Administration and the U.S.
Department of Energy have initiated a program to dramatically increase the availability of
conservation and renewable resources in the Pacific Northwest. The ten-year, $140 million
effort will aim to broaden the inventory of energy efficiency and renewable technologies that the
region considers reliable and available by an amount equivalent to the output of two large
nuclear plants by 1995. NCAC will be directly involved in the process, which will fund
conservation and renewable resource demonstrations throughout the Northwest. (See "BPA to
Find, Accelerate New Conservation and Renewables," enclosed.)
> This summer, NCAC won a landmark decision from the Washington Utilities and
Transportation Commission that "decouples"Puget Power's profits from its sales and links the
company's profitability to their success in implementing a least-cost energy plan with a strong
emphasis on conservation. (See enclosed article by David Moskovitz and Gary Swofford.) The
precedent-setting agreement has received nation-wide attention. We hope and expect to win
similar reforms in Oregon this year, for both consumer-owned and investor-owned utilities.
> At the Coalition's persistent urging, the Bonneville Power Administration and the states of
Oregon and Washington will now incorporate estimates of environmental costs into energy
resource decisions.
> Randy Hardy, with whom we have a long-standing and productive working relationship, has
left Seattle City Light to become the Administrator of Bonneville Power. We have worked
closely with Randy on a number of projects, including the development of the Lighting Design
Laboratory (brochure enclosed.) We expect a high level of cooperation with Randy at
Bonneville.
> Last month,Ted Hallock of Oregon was elected Chairman of the Power Planning Council.
We work closely with Ted, and we look forward to a great deal of support from the Council
under his leadership.
> In September, we gathered Northwest public utility leaders with the Chairman and manager
of the Sacramento Municipal Utility District for an extraordinarily successful strategy session.
Among the many products of that meeting, conservation-minded Northwest utilities have drafted
a letter to the new BPA Administrator calling for strong regional support for the independent
conservation efforts of utilities like Ashland. A draft of that letter is enclosed. I urge Ashland to
sign on.
> Our tenth anniversary board meeting in Hood River attracted strong media attention (article
enclosed) and great participation from both Coalition regulars and new activists.
This year, our plate is even more full. Having won a Northwest Power Plan that strongly
supports our goals, we now face the even greater challenge of motivating ca tions consistent with
that Plan. In addition to our traditional advocacy for ambitious and innovative conservation
efforts at the regional level, we will also be undertaking major new public education and
renewable resource campaigns.
NCAC's agenda for a clean, affordable energy future is on the move. With Ashland's continued
support, we expect another year of major strides toward the achievement of our mutual goals.
Per our discussions, the enclosed invoice is for another year of full voting membership in the
Coalition.
Thanks very much.
Sincerely,
�
�A - -
K.C. Golden
Executive Director
enclosures:
- dues renewal form
- 1991 Regional Conservation and Electric Power Plan, v. 1
- "BPA to Find, Accelerate New Conservation and Renewables" Northwest Conservation
Act Report
- "Decoupling Profits from Sales: An Incentive Approach that Works," Electricity
Journal
- Draft letter to Randy Hardy
- "Conservation Coalition turns 10," Seattle Times
Northwest Conservation Act Coalition
6532 Phinney Ave. N. #15
Seattle,WA 98103
(206)784-4585
Dues Renewal Form for Organizational Members
Any organization which shares the goals of the Coalition is eligible for membership.
Organizational membership is granted by the Coalition's Board of Directors, and becomes
effective upon receipt of annual dues. Member organizations receive a vote on the NCAC Board of
Directors, and two subscriptions to the Northwest Conservation Act Report published fortnightly.
Additional annual subscriptions to the Report for member organizations are available for $20
each. If you have any questions regarding your membership, please don't hesitate to call the
office.
[Note:Please mark any changes or corrections in the information below.)
Organization: City of Ashland
Amount Due: $2868.25 (Utility members with annual sales of less than 1 billion
kwh pay $3500 or $0.35 per customer, whihever is less.
Ashland has 8195 customers: 8195 x $0.35 = $2868.25)
Your organization's representative to the NCAC Board of Directors is:
Susan Reid
171 Granite Street
Ashland, Oregon 97520
We currently send the Northwest Conservation Act Reportto:
Susan Reid
171 Granite Street
Ashland, Oregon 97520
Richard Wandersheid
20 East Main Street
Ashland, Oregon 97520
Please make check payable to:Northwest Conservation Act Coalition. Please return a copy of this
form with your payment. Payment of these dues will cover through October 1992. Thank you!
:yoFAS"`+y � Emorttxt � � m
December 11, 1991
�RE6Ct�
Mayor and City Council ��
Jill Turner, Director of Finance //-
rum: `//f `
SubjPct- Check draft and warrant procedures
Recommendation: Staff recommends repealing Chapters
4 . 08 and 4 . 04 of the Ashland Municipal Code.
Discussion: Chapter 4. 04 deals with the use of
facsimile signatures. The city also has in place a
resolution authorizing the Mayor, City Recorder-
Treasurer, Director of Finance and Accounting
supervisor as authorized signers. Staff recommends
that the second resolution method of authorization
continues and that the Ordinance be appealed.
Chapter 4 . 08 deals with Bancroft procedures
that are covered in Code Section 13 and in the
individual ordinances dealing with specific
assessment projects.
H:\pamp\jill\temp
Revenue and Finance 4 .04 . 010 --4 . 08
Title 4
REVENUE AND FINANCE
Chapters :
4.04 Check, Draft , Warrant Procedures
40T Bond and Warrant Interest
4 . 17 Certificates of Lien Search
ti 1-4 Systems Development Annexation Charges
416 Annexation Fees
418 Filing Fees or Vacation of Public Property
4 . ZO Systems Development Charges
472_4 Transient Occupancy Tax
4= Transportation Utility Fee
4 . 2$ Utility User Tax
4 . 3 Privilege Tax
4. 37 Alarm Systems & Special Police Services
Chapter 4 .04
CHECK , DRAFT, WARRANT PROCEDURES`
Sections :
4 .04 . 010 Facsimile signature machine--Use authorized.
4 . 04 .010 Facsimile si nature machine--Use authorized .
The mayor and city recorder are aut orize to use acsimile
signature machines for the issuance of checks , drafts , and
warrants on the city provided that each shall have a key ,
both of which must be used in order to place the machine in
operation and the mayor is further authorized to deliver his
key to the city superintendent with .authority to act as his
attorney-in-fact in using said facsimile signature machine .
(Ord . 1369 sl , 1964) .
Chapter 4 .08
BOND AND WARRANT INTEREST*
Sections :
4 .08 .010 Bonds--Interest rates .
4 .08 . 020 Warrants--Interest rates--Issuance/
For provisions requiring that all orders and warrants
shall be signed by the mayor and the recorder, see
City Charter , Art . IV , s2 and Art . VI , s2.
For statutory provisions regarding interest on general
obligation improvement warrants , see ORS . 187 . 504 ; for
provisions regarding interest on bonds issued under the
Bancroft Bonding Act , see ORS . 223. 250.
82 Revised June 1986
4 C 1 C- - 1 2,
-;L
4 . 0 '. . 0_t0
all bl-:rjz�
-,S
be at tntc f):
PorCellt (75) per accOz",61ce witl; the
provisions of the Pa.n:roft Bonding Act as amended. (Ord .
1639 S1 , 1970) .
4 . 08. 020 Ua-rants--Interest rate:;--Issuanc,,. Warrants
'I ere a Ft.cr is foi.- the cc F�-- c f ilIIp rO VCii:^iiis I'lere
auth o): i ---c.-d by i 1-1.p t el'6-J Z'.,n:7i!s 8118 11 bl...%r i:,.;:, *,-,,-s ,at tl-..!
PreVr.L.1..,.i!q rate 6,7 on 11-11 j.2-ty-cia), is C;-
depns' '- t.it tl�,- of o;-
.I C. ,
-whiche%,C-1: ' S I.C.as,
be on,:-'r
Which
0 1, th:, c i Z•r, :J..1 be i r.�a 0:7 t
-)n
2(S / . .°i0? t o 28 / . 51.0 1 i?c 1 m,;J-vc, . (0.-:6 . 1624 1. 19 C, 0 2(1- .
197(j)
C h.v 1:c-r 4 . 1.2
CEPTTFIC.7',7:::F, OF LIJ.-7! SEAj"C:j
S ct on f4
4 . 12 . 010 Auti!o.-ized, .
4 , 22 . 020 Con t(,.I-, s s u a.-,c:
4 . 1.2 . 030 P e e--D e s i 9 n a.L e.
4 . ).2 . 040 Sepa,:atc- •parcels .
4 . 12 . 0-50
4 . 12 . Goo Zo:lir:•-- information .
4 . 12 . 010 Author The city recorder is
and direct to 110ke sui-In"os off the lien rocords of t::c ci
and I
tO issue ce concornin(�i the c�-.is�cnce of
UPOI-I P).-OP(z'rty '.-dthill sai(3 City , aftcr receivir.g Et-:.3 1;,_r l72 on S
1.11 writing for such certific-ates cmC1 the fees
thi, s r-lic.-itor .
for lion search F):a 11. r i n
a deSC) =p0,1 0' tad
Ij ro rj._ r involve,1 includinc th(,
Count%, tax iot Number. (Ord 1644 51 , 1970' .
4 . 12 . 020 Con It-.2:-.t s- u a 11 c 0. . The certificato of lien.
search or liens that m-riy he
against said (3ce
clii,ed i!' t-he application J-..,i
Lien rec.:n:ds of- city mn the date that Such
is issued , al)d E-11,111 1�c (:'.-irecte�l ano. iSsuid to the
for such (Ord . .1644 1970) .
83 Roviscrl Sc;.t . 1979
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF ASHLAND REPLACING CHAPTER 18.84
OF THE ASHLAND MUNICIPAL CODE RELATIVE TO MANUFACTURED HOUSING
DEVELOPMENTS.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Chapter 18.84 of the Ashland Municipal Code is replaced in
its entirety and shall read as follows:
"Chapter 18.84
MANUFACTURED HOUSING DEVELOPMENTS
Sections-
18.84 . 020 Purpose.
18.84 . 020 General Provisions.
18.84 . 025 Definitions.
18 . 84 . 030 Procedure for Approval.
18 .84 . 040 Setback Requirements.
18 . 84 . 050 Design Standards.
18.84 . 060 Manufactured House Standards.
18 . 84 . 070 Roadway, Sidewalk and Off-Street Parking Standards.
18 . 84 . 080 Storage and Temporary Occupancy of Manufactured Homes.
18 . 84 . 090 Nonconforming Manufactured Housing Developments.
18 . 84 . 100 Special Conditions.
18 .84 . 010 Purpose. The purpose of this chapter is to encourage the
most appropriate use of land for manufacturing housing development
purposes, to encourage design standards which will create pleasing
appearances, to provide sufficient open space for light, air and
recreation, to provide adequate access to and parking for manufactured
housing sites, and to refer minimum utility service facilities to
appropriate City codes.
18 . 84 . 020 General Provisions.
A. No person shall establish, operate, manage, maintain, alter or
enlarge any manufactured housing development contrary to the
provisions of this ordinance.
B. In addition to the requirements of this chapter, all manufactured
housing developments shall conform to the regulations of ORS Chapter
446, together with such administrative rules as may be adopted from
time to time, except where such regulations are exceeded by the
requirements of this chapter, in which case the more stringent
requirements shall apply.
1
1
C. Manufactured housing developments shall be subject to regulations
of this obaI)tec and shall be located only on sites approved for use
under the provisions of such chapter.
D. Manufactured housing development may be located or relocated only
in Il~1~3 ° 5 and B~2 000e$^
18 . 84 . 025 Definitions. The following terms are defined for the
purpose of this Chapter and do not otherwise apply to the Land Use
ordinance:
A. Building Envelope. An area, within the property boundaries of a
lot or space, within which a permitted manufactured housing or
structure can be placed.
B. City Facility. & public service or facility provided, owned and
controlled by the City.
C. Diameter Breast Height. The outside diameter of the trunk of a
tree, measured 4, 5 feat above ground level,
D. Homeowners Association. A homeowners association is an
organization formed for the maintenance and operation of the common
areas of the development. The membership in the association moat be
automatic with the purchase of a dwelling unit or other property in
the planned development. The association's principal 000zoe of foods
ob8Il be an assessment levied against each dwelling unit or other
property/ which assessment shall be enforceable as a lien against the
property.
E. Open Space. & common area designated on the final plans of the
development/ permanently set aside for the common use of the residents
of the development. The open area may be landscaped and/or left with a
natural vegetation cover, and in which area no thoroughfares, parking
areas, or improvements other than recreational facilities are located.
All developments shall provide a minimum of 5% of the total lot area
in Open Spaoe,
F. Pedestrian Path. & graded cleared way/ adjacent to the oocb at
curb level, for individuals who travel on foot.
G. DUbqildable Area. All areas outside of building envelopes and
within open space.
Approval .18 . 84 . 030 Procedure for
A. Outline Plan:
l^ Application for subdivision approval under this Chapter shall
be accompanied by a proposed Outline I,lao^ For developments of less
than lO lots, the Outline Plan may be filed concurrently with the
Final Plan, as that term is defined in I8,84 ^ 030 B. 4 . But for
developments of 10 lots or more prior Outline Plan approval is
mandatory.
2 . A Type II procedure, as defined in this Ordinance, shall be
used for the approval of the outline plan.
3 . Contents. The contents for an outline plan shall be as
follows:
a. A topographic map showing contour intervals of five feet.
b. The proposed land uses and approximate locations of the
existing buildings to be retained, the proposed structures on the
site, the proposed and existing property lines and easements on the
site, and existing buildings, structures, and trees greater than six
inches in diameter measured at breast height on the properties
adjacent to the site, and all buildings within 160 feet of the site
boundaries.
C. The locations of all proposed thoroughfares, walkways, and
parking facilities.
d. Public uses, including schools, parks, playgrounds, open
spaces and trails.
e. Public or private utilities.
f. General areas of cuts and fill.
g. The location of natural features such as rock
outcroppings, marshes, wooded areas, and isolated preservable trees.
h. The location and direction of all watercourses and areas
subject to flooding.
i. Lots or areas for the location of the manufactured
housing, with building envelopes showing the permissible location of
the dwelling unit.
j . Architectural elevations of proposed structures other than
manufactured homes, if any. The elevation should be to scale and
should include the approximate dimensions of the proposed structures
and all attached exterior hardware for heating and cooling.
k. A written statement which will contain an explanation of:
1) The character of the proposed development and the
manner in which it has been designed to take advantage of the
Performance Standards Concept.
2) The proposed manner of financing.
3
3) The present ownership of all the land included within
the development.
4) The method proposed to maintain common open areas,
buildings and private thoroughfares.
5) The proposed time schedule of the development.
6) The findings of the applicant showing that the
development meets the criteria set forth in this Ordinance and the
Ashland Comprehensive Plan.
4 . The Planning Commission shall approve the outline plan when it
finds the following criteria have been met:
a. That the development meets all applicable ordinance
requirements of the City of Ashland.
b. That adequate City facilities can be provided including
water, sewer, paved access to and through the development,
electricity, urban storm drainage, and adequate transportation; and
that the development will not cause a City facility to operate beyond
capacity.
C. That the existing and natural features of the land; such
as wetlands, floodplain corridors, ponds, large trees, rock
outcroppings, etc. , have been identified in the plan of the
development and significant features have been included in the open
space, common areas, and unbuildable areas.
d. That the development of the land will not prevent adjacent
land from being developed for the uses shown in the Comprehensive
Plan.
e. That there are adequate provisions for the maintenance of
open space and common areas, if required or provided, and that if
developments are done in phases that the early phases have the same or
higher ratio of amenities as proposed in the entire project.
f. That the proposed density meets the base and bonus density
standards established under this Chapter.
5. Approval of the Outline Plan.
a. To the extent allowed by statute, the Planning Commission
may extend the public hearing to gather more information.
b. The Planning Commission may approve or disapprove the
Outline Plan and application or require changes, or impose conditions
of approval which it finds necessary to conform with the standards of
this ordinance and the purpose of this Chapter. Approval of the
4
outline Plan and application, and conditions of approval are final to
all issues resolved at that time unless appealed.
c. After an outline plan, which has had a public hearing, is
approved, the developer may then file a final plan in phases or in its
entirety. However, a final plan may not be filed until the Council
adopts any zone change necessary for the development.
d. If an outline plan is phased, 50% of the value of the
recreational amenities shall be provided in the first phase and all
recreational amenities shall be provided when two-thirds of the units
are finished.
B. Final Plan.
1. Procedure for approval. Type I procedure, as defined in this
Title, shall be used for approval of final plans, unless on outline
plan has been filed, in which case Type II procedure shall be used,
and the criteria for approval of an outline plan shall also be
applied.
2 . The final plan may be filed in phases as approved on the
outline plan.
3 . If the final plan or the first phase of the outline plan is
not approved within eighteen (18) months from the date of the approval
of the outline plan, then the approval of the plan is terminated and
void and of no effect whatsoever. Extensions may be granted as a Type
I procedure.
4 . Contents. The final plan shall contain a scale map or maps
and a written document showing the following for the development:
a. A topographic map showing contour intervals of five feet.
b. Location of all thoroughfares and walks, their widths and
nature of their improvements, and whether they are to be public or
private.
C. Road cross sections and profiles, clearly indicating the
locations of final cuts and fills, and road grades.
d. The location, layout, and servicing of all off-street
parking areas.
e. The property boundary lines.
f. The individual lot lines of each parcel that are to be
created for separate ownership.
5
g. The location of easements for water line, fire hydrants,
sewer and storm sewer lines, and the location of the electric, gas,
and telephone lines, telephone cable and lighting plans.
h. Landscaping and tree planting plans with the location of
the existing trees and shrubs which are to be retained, and the method
by which they are to be preserved.
i. Common open areas and spaces, and the particular uses
intended for them.
j . Areas proposed to be conveyed, dedicated, reserved or used
for parks, scenic ways, playgrounds, schools or public buildings.
k. A plan showing the following for each existing or proposed
building or structure for all sites except manufactured housing on
approved sites and single-family, detached housing which meets the
parent zone setbacks:
1) Its location on the lot and within the development.
2) Its intended use.
3) The number of dwelling units in each residential
building.
1. Elevation drawings of all proposed structures except
manufactured homes and single-family, detached residences which meet
parent zone setback requirements. The drawings shall be accurate and
to scale, including all attached exterior hardware for heating and
cooling.
M. Manner of financing.
n. Development time schedule.
o. If individual lots are to be sold in the Planned Unit
Development, a final plat, similar to that required in a subdivision
section of the Land Use Development Ordinance.
p. Final plans for location of water, sewer, drainage,
electric and cable T.V. facilities and plans for street improvements
and grading or earth-moving improvements.
q. The location of all trees over six inches diameter at
breast height, which are to be removed by the developer. Such trees
are to be tagged with flagging at the time of Final Plan approval .
5. Criteria for Final Plan Approval . Final plan approval shall
be granted unless it is found that it fails to substantially conform
with the Outline Plan, and conditions, previously approved. Nothing
6
in this provision shall limit reduction in the number of dwelling
units or increased open space provided that, if this is done for one
phase, the number of dwelling units shall not be transferred to
another phase, nor the open space reduced below that permitted in the
outline plan. This substantial conformance provision is intended
solely to facilitate the minor modifications from one planning step to
another. Substantial conformance with reference to the matters below
listed shall be deemed to exist when comparison of the outline plan
with the final plan shows that:
a. The number of dwelling units vary no more than 10% of
those shown on the approved outline plan, but in no case shall the
number of units exceed those permitted in the outline plan.
b. The yard depths and distances between main buildings vary
no more than 10% of those shown on the approved outline plan, but in
no case shall these distances be reduced below the minimum established
within this Title.
c. The open spaces vary no more than 10% of that provided on
the outline plan.
d. The building size does not exceed the building size shown
on the outline plan by more than 10%.
e. The building elevations and exterior materials are in
conformance with the purpose and intent of this Title and the approved
outline plan.
f. That the additional standards which resulted in the
awarding of bonus points in the outline plan approval have been
included in the final plan with substantial detail to ensure that the
performance level committed to in the outline plan will be achieved.
6. Any substantial amendment to an approved final plan shall
follow at Type I procedure and be reviewed in accordance with the
above criteria.
18. 84 . 040 Setback Requirements.
A. Exterior Setbacks. Manufactured housing sites along the exterior
boundary of the court shall be so designed so that any part of a
manufactured housing unit shall be set back at least 20 feet from any
street or exterior property line.
B. Interior Front Yard Setbacks. There shall be a front yard on each
manufactured home lot or space of at least 10 feet.
C. Interior Side and Rear Yard Setbacks. There shall be side or rear
yards of at least six feet. There shall be a minimum separation of 12
feet between manufactured housing units.
7
I
18 . 84 . 050 Design Standards.
A. Minimum Court Size. A manufactured housing development shall
occupy a site of not less than two acres in size.
B. Density. The maximum density permitted shall be eight
manufactured housing units per acre of developed court area.
Manufactured housing which is 14 feet wide or less, or which is less
than 800 square feet in size will count as . 75 units for this
calculation.
C. Manufactured Housing Sites or Lots. All manufactured housing
sites or lots must be at least 2, 000 square feet in size, at least 35
feet wide, and at least 40 feet deep.
D. Lot Coverage. Maximum lot coverage of any individual manufactured
housing lot or site shall be 65% in the R-2 zone and 55% in the R-1-
3 . 5 zone. In addition, the general lot coverage requirements of the
parent zone shall also be complied with for the entire project site.
E. Landscaping.
1. All areas of the development not occupied by paved roadways,
pathways, parking areas, or not occupied by other facilities shall be
landscaped. Areas which contain significant natural vegetation may be
left in a natural state, if approved on the final landscaping plans.
2 . Manufactured housing developments located in an R-1-3 . 5 zone
shall have 45% of the entire site landscaped. Developments located in
the R-2 zone shall have 35% of the entire site landscaped.
F. Fencing. Fencing shall comply with all fencing requirements as
per Section 18 . 68 . 010 of this Title.
G. Utilities. Provisions for electric, water and sanitary service
shall be made in accordance with established City procedures and law,
including number, size, quality and location of fixtures, connections
and facilities. Telephone and electric lines shall be placed
underground.
H. All developments are required to provide a minimum of 5% of the
total lot area in Open Space.
18 . 86. 060 Manufactured Housing Standards. All manufactured housing
units located in approved manufactured housing developments shall
comply with the following requirements:
A. Manufactured housing units shall be a minimum of 650 square feet
in size.
B. Manufactured housing units shall be at least 12 feet wide.
8
C. Manufactured housing units shall have the Oregon Department of
Commerce "insignia of Compliance. " The manufactured housing unit
shall be inspected by the City' s Building Official and occupancy shall
be approved only if the Building Official has determined that the
manufactured housing unit has a valid insignia of compliance and has
not deteriorated beyond an acceptable level of compliance.
D. Manufactured housing units shall be placed on permanent
foundations, with wheels and hitches removed, be fully skirted or
bermed, and shall have no uncovered open spaces except for vents of
sufficient strength to support the loads imposed by the manufactured
housing unit, based on accepted engineering design standards, as
approved by the Building Official.
E. Manufactured housing units shall be provided with City water,
sewer, electricity, telephone and storm drainage, with easements
dedicated where necessary.
F. Manufactured housing units shall comply with the thermal envelope
requirements for heat loss required buy the Oregon State Building Code
for single family detached homes.
G. Manufactured housing units shall have a deck or patio area
adjacent to the home. The deck or patio shall be constructed of a
permanent material and shall be at least 80 square feet in size, with
a minimum width of eight feet in its least dimension.
H. Each manufactured housing unit shall have a one parking space
located on or adjacent to the unit space. The parking space shall be
setback at least 20 feet from the street.
I. Not withstanding the above, any manufactured home legally located
within the Ashland Urban Growth Boundary prior to July 1, 1990 may be
relocated to an approved manufactured home development, subject to a
fire and life safety inspection by the Ashland Building official .
18.84 . 070 Roadway, Parking and Sidewalk Standards.
A. Street Standards. Public streets shall comply with the design
standards contained in Chapter 18 . 88
B. Private streets shall be a minimum of 20 feet in width, and
constructed to the same standards as specified for an alley by the
Ashland Public Works Department. A private street may be a dead-end
street no more than 300 feet in depth from a higher order road.
Adequate turn-around shall be provided according to standards
established by the Planning Commission.
C. Sidewalk Standards. Every manufactured housing development shall
have a permanent pedestrian walkway at least 48 inches wide connecting
all manufactured housing units to public or private streets, common
9
open spaces, recreational areas and commonly-owned buildings and
facilities.
D. Off-Street Parking Standards. Each manufactured housing unit
shall be provided with one off-street parking space on each
manufactured housing site, setback 20 feet from the street. In
addition, guest parking facilities of one parking space for each
manufactured housing site shall also be provided on the project site,
within 200 feet of the units they are intended to serve, either
adjacent to the road or in a off street parking lot. Parking space
construction, size, landscaping and design requirements shall be
according to Chapters 18 .72 (Site Review) and 18 . 92 (Off-Street
Parking) .
18.84 . 080 Storage and Temporary Occupancy of Manufactured Homes.
A. A no-charge permit from the Staff Advisor is required for the
storage of any manufactured housing unit on the home premises of the
owner for any length of time when not used for living purposes;
provided, however, that all units so stored shall abide by the yard
requirements for accessory buildings in this chapter.
B. No manufactured housing unit shall be stored on a public street
except for temporary maneuvering purposes.
C. Temporary occupancy of a manufactured housing unit on premises
which do not meet the requirements of this chapter for a manufactured
housing development, may be permitted for a period not to exceed
ninety (90) calendar days upon the granting of a permit by the City
Building Official. Such occupancy may only be allowed in conjunction
with the construction of the applicant's residence on the site. Said
permit shall not be renewable within a six-month period beginning at
the first date of issuance, except with approval of the Staff Advisor.
18 .84 . 090 Non-Conforming Manufactured Housing Developments. A
manufactured housing development and an individual manufactured
housing unit utilized for living purposes on the effective date of
this ordinance or of amendments thereto, which do not conform to the
regulations of this chapter, shall be deemed to be non-conforming and
may be continued, subject to the following regulations:
A. Routine maintenance and repairs may be performed within the
manufactured housing development or upon individual manufactured
housing units.
B. No non-conforming manufactured housing development shall be
enlarged, remodeled or modernized except in conformance with all
requirements of this chapter, except that an area of less than two
acres for a development to be enlarged, remodeled or modernized may be
approved through the conditional use permit procedure contained in
this Title.
10
C. No manufactured housing unit shall be located on the site of, or
substituted for, a non-conforming manufactured housing unit, the use
of which has been discontinued, except within a manufactured housing
development holding a certificate of sanitation issued by the Board of
Health, State of Oregon, issued prior to the effective date of this
chapter. Relocation of existing units within the City Urban Growth
Boundary are exempted as provided in Section 18.84 . 060 (I)
D. If a non-conforming manufactured housing development holding a
certificate of sanitation issued by the Board of Health, state of
Oregon, ceases operation for a period of six months or more, said
development shall be considered abandoned and shall be reinstituted
only in conformance with the requirements of this chapter.
18. 84 . 100 Special Conditions.
A. For the mitigation of adverse impacts, the City may impose
conditions. Restrictions may include, but are not limited to, the
following:
1. Require view-obscuring shrubbery, walls or fences.
2 . Require retention of specified trees, rocks, water ponds or
courses, or other natural features.
B. No manufactured housing developments may be located within the
Ashland Historic District.
C. No manufactured housing developments may be located or relocated
within any zones designated for commercial use -- C-1, C-1-D, E-1, or
M-1. "
The foregoing ordinance was first read by title only in accordance
with Article X, Section 2 (C) of the City Charter on the day of
1991, and duly PASSED and ADOPTED this day of
1991.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of , 1991.
Catherine M. Golden
Mayor
11
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF ASHLAND AMENDING THE LAND-
USE ORDINANCE RELATIVE TO STREET AND DRIVEWAY GRADES.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 18. 08. 195 of the Land-use Ordinanceis amended
to read as follows:
"Section 18 . 08 . 195 Driveway. An accessway serving a single
dwelling unit or parcel of land, and no greater than 50'
travel distance in length. A flag drive serving a flag lot
shall not be a driveway. Single dwelling or parcel accesses
greater than 50 ' in length shall be considered as a flag
drive and subject to all of the development requirements
thereof.
SECTION 2 . Chapter 18. 08 is amended by adding the following new
Sections 18. 08 . 196 and 18 . 08 . 255 to read as follows:
1118. 08. 196 Driving Surface. A paved access capable of
supporting up to 44, 000 lbs. gross vehicle weight. Surface
to be of minimum width as required by ordinance. Width
shall be increased on turns where necessary to ensure fire
apparatus remain on a paved surface during travel. "
1118 . 08. 255 Fire Work Area. An area capable of supporting
up to 44 , 000 lbs. gross vehicle weight. Area to be a
minimum of 20 ' by 40 ' and clear of vertical obstructions. "
SECTION 3 . Section 18 . 68 . 150 shall be amended to read as
follows:
1118. 68 . 150 Driveway Grades. Grades for new driveways in
all zones shall not exceed a grade of 20% for any portion of
the driveway. All driveways shall be designed in accord
with the criteria of the Ashland Public Works Department and
approved prior to issuance of a certificate of occupancy for
new construction. If required by the City, the developer or
owner shall provide certification of driveway grade by a
licensed land surveyor. All vision clearance standards
associated with driveway entrances onto public streets shall
not be subject to the Variance section of this title.
SECTION 4 . Section 18.76. 060C is amended to read as follows:
1118.76. 060 C. The flag drive for one flag lot shall have a
minimum width of 15 feet, and a 12 foot paved driving
surface. For drives serving two lots, the flag drive shall
be 20 feet, with 15 feet of driving surface to the back of
the first lot, and 12 feet, respectively, for the rear lot.
Drives shared by adjacent properties shall have a width of
20 feet, with a 15 foot paved driving surface.
Flag drives shall be constructed so as to prevent surface
drainage from flowing over sidewalks or other public ways.
Flag drives shall be in the same ownership as the flag lots
served. There shall be no parking 10 feet on either side of
the flag drive entrance.
Flag drive grades shall not exceed a maximum grade of
15%. Variances may be granted for flag drives for
grades in excess of 15% but no greater than 18% for no
more than 2001 . Such variances shall be required to
meet all of the criteria for approval as found in
18. 100.
Flag drives serving structures greater than 24 ' in
height, as defined in 18. 08. 290, shall provide a Fire
Work Area of 20 ' by 40 ' within 50 ' of the structure.
The Fire Work Area requirement shall be waived if the
structure served by the drive has an approved automatic
sprinkler system installed.
Flag drives and work areas shall be deemed Fire Lanes and
subject to all requirements thereof.
Flag drives greater than 250 ' in length shall provide a
turnaround as defined in the Performance Standards
Guidelines as provided in 18 . 88 . 090. Flag drives greater
than 500 ' in length may be approved if the structure has an
approved automatic fire sprinkler system and a fire hydrant
installed according to standards required by the Uniform
Fire Code. "
SECTION 5. Section 18 . 88 .050 B. of the Performance Standards is
amended as follows:
"B. Street Grade. Street grades measured at the street
centerline for dedicated streets and flag drives shall be as
follows:
1. Street and flag drive grades in Performance Standards
Developments shall not exceed a maximum grade of 15%. No
variance may be granted to this section for public streets.
Variances may be granted for flag drives for grades in
excess of 15% but no greater than 18% for no more than 2001 .
Such variances shall be required to meet all of the criteria
for approval as found in 18. 100.
Flag drives serving structures greater than 24 ' in height,
as defined in 18 . 08 . 290, shall provide a Fire Work Area of
20 ' by 40 ' within 50 ' of the structure. The Fire Work Area
requirement shall be waived if the structure served by the
drive has an approved automatic sprinkler system installed.
I
• Flag drives and work areas shall be deemed Fire Lanes and
subject to all requirements thereof.
Flag drives greater than 250' in length shall provide a
turnaround as defined in the Performance Standards
Guidelines as provided in 18 . 88.090. Maximum length of a
flag drive shall be 5001 . "
The foregoing ordinance was first read by title only in accordance
with Article X, Section 2 (C) of the City Charter on the day of
1991, and duly PASSED and ADOPTED this day of
1991.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of 1991.
Catherine M. Golden
Mayor
RESOLUTION NO. 91 -
A RESOLUTION OF THE CITY OF ASHLAND,
OREGON AUTHORIZING THE ISSUANCE AND SALE
OF $2,060,000 GENERAL OBLIGATION WATER
BONDS,'SERIES 1992; AUTHORIZING A SPECIAL AD
VALOREM TAX LEVY; DESIGNATING A PAYING
AGENT AND BOND REGISTRAR, BOND COUNSEL
AND A FINANCIAL ADVISOR; AND AUTHORIZING
THE PUBLICATION OF A NOTICE OF BOND SALE.
WHEREAS, the City Council of the City of Ashland, Oregon (the "City") on
September 3, 1991 adopted Resolution No. 91-35 submitting to the voters of the City at
a special election the question of contracting a general obligation bonded indebtedness
in an amount not to exceed $2,060,000 for the costs of improvements to the City's water
system and to pay the costs of issuance of the bonds (the 'Project"); and
WHEREAS, at a special election held within the City on November 5, 1991,
voters of the City voting at the election approved of the issuance of the general
obligation water bonds by a vote of Yes - 2,700, No - 1,306; and
WHEREAS, in order to proceed with the improvements to the water system, it is
necessary and desirable for the City to authorize the issuance and the public competitive
sale of $2,060,000 of General Obligation Water Bonds, Series 1992.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF ASHLAND,
OREGON AS FOLLOWS:
Section 1. Issuance of Bonds. The City Council of the City authorizes the
issuance and public competitive sale of $2,060,000 of its General Obligation Water
Bonds, Series 1992 (the "Bonds"). The Bonds shall be serial negotiable Bonds of the
City and shall bear interest payable semi-annually. The Bonds shall be payable in any
coin or currency which at the time of payment is legal tender for the payment of public
and private debts within the United States of America.
Section 2. Title and Execution of Bonds. The Bonds shall be entitled "City of
Ashland, Oregon General Obligation Water Bonds, Series 1992" and shall bear the
facsimile signature of the Mayor of the City and shall be attested by the facsimile
signature of the City Recorder.
Section 3. Terms of Bonds. The Bonds shall be issued in fully registered form,
may be issued in book-entry only form, shall be in denominations of Five Thousand
Dollars ($5,000) each, or integral multiples thereof, shall be dated February 1, 1992,
(ppNpsUdN=hhmd- rd.291
December 12,1991
shall be numbered sequentially beginning with R-1, and shall mature serially on the first
day of February of each year, as follows:
Year Amount Year Amount
1994 $65,000 2003 $100,000
1995 65,000 2004 110,000
1996 70,000 2005 115,000
1997 75,000 2006 120,000
1998 80,000 2007 130,000
1999 80,000 2008 135,000
2000 90,000 2009 145,000
2001 90,000 2010 155,000
2002 95,000 2011 165,000
2012 175,000
Section 4. Payment of Bonds. The principal of the Bonds shall be payable upon
presentation of the Bonds at maturity at the principal corporate trust office of the
Paying Agent in Portland, Oregon. Payment of each installment of interest due on
February 1, and August 1 of each year, commencing August 1, 1992, shall be made by
check or draft of the Paying Agent mailed on the interest payment date to the registered
owner thereof whose name and address appears on the registration books of the City
maintained by the Paying Agent as of the close of business on the 15th day of the month
next preceding any interest payment date.
Section 5. Optional Redemption. The Bonds of this issue maturing after
February 1, 1999 are redeemable at the option of the City on February 1, 1999 and on
any interest payment date thereafter at par value together with accrued interest to the
date fixed for redemption. The Bonds are redeemable, in whole, or in part, in integral
multiples of $5,000, in inverse order of maturity and by lot within a maturity.
Notice of redemption shall be published as provided by law and shall be given by
registered or certified mail not less than thirty (30) days nor more than sixty (60) days
prior to the date fixed for redemption to the registered owners of each Bond to be
redeemed at the address shown on the registration books of the City. Bonds are
redeemable at the principal corporate trust office of the Paying Agent.
Section 6. Form of Bonds. The Bonds shall be issued substantially in the form as
approved by the Director of Finance and Bond Counsel.
Section 7. Appointment of Paying Agent and Registrar. The City Council
appoints and designates United States National Bank of Oregon, Portland, Oregon, as
the Paying Agent and Bond Registrar. The City Administrator or the Director of
Finance is authorized to negotiate and execute on behalf of the City a Paying Agent and
(ppL W\bnd\ashlan d-ord29l
Demmber 12. 1991 2
Bond Registrar Agreement. The Agreement shall provide for compliance with Oregon
Administrative Rule 170-61-010. In addition, the City Council requests and authorizes
the Bond Registrar to execute the Certificate of Authentication as of the date of delivery
of the Bonds.
Section 8. Transfer of Bonds. If the Bonds are issued in book-entry only form,
transfer shall be governed by the Letter of Representations entered into withthe
Depository Trust Company, or its successor. If the Bonds are not issued in book-entry
only form, the Bonds are transferable, or subject to exchange, for fully registered Bonds
in the denomination of $5,000 or integral multiples thereof by the registered owner
thereof in person, or by the owner's attorney, duly authorized in writing, at the office of
the Bond Registrar. The Paying Agent shall maintain a record of the names and
addresses of the registered owners of the Bonds. The records of registered bond
ownership are not public records within the meaning of Oregon Revised Statutes
192.410(4).
All bonds issued upon transfer of or in exchange for Bonds shall be valid general
obligations of the City evidencing the same debt and shall be entitled to the same
benefits as the Bonds surrendered for such exchange or transfer. All fees, expenses and
charges of the Paying Agent and Registrar shall be payable by the City. The Bond
Registrar shall not be required to (1) transfer or exchange any Bond after the close of
business on the 15th day of the month next preceding any interest payment date or (2)
transfer or exchange any bond called or being called for redemption.
Section 9. Printing of Bonds. If the Bonds are not issued in book-entry only
form, the City Administrator or the Director of Finance is authorized to contract for the
printing of the Bonds. The City Administrator or the Director of Finance may provide
for the printing of, in addition to the original issue of Bonds, additional bonds to be
printed in blank form as to registration and to be designated by appropriate number for
the Bond Registrar for delivery to the registered owner upon transfer or exchange of
Bonds. The additional bonds shall be dated as of February 1, 1992, shall be signed by
the facsimile signature of the present Mayor and City Recorder and the Bond Registrar
shall manually sign the Certificate of Authentication as of the date of transfer of the
Bonds.
Section 10. Pledge of Tax Levy. The full faith and credit of the City is pledged
to the successive owners of each of the Bonds for the punctual payment of the principal
of and interest on the Bonds when due. The City shall levy annually, as provided by law,
a direct ad valorem tax upon all of the taxable property within the City in sufficient
amount without limitation, to pay the principal of and interest on the Bonds promptly as
they become due and payable, after first taking into consideration other sources and
revenues available for the payment thereof. The City hereby covenants with the owners
of the Bonds to levy such a tax in sufficient amount to pay the principal of and interest
(ppApsWnd\whland-ord.291
Demmber 12.1991 3
on the Bonds as they respectively become due and payable after first taking into
consideration other sources and revenues available for the payment thereof.
Section 11. Covenant as to Arbitrage. The proceeds of the Bonds shall be used
and invested in such manner that the Bonds shall not become "arbitrage bonds" within
the meaning of Section 148 of the Internal Revenue Code of 1986, as amended, (the
"Code") and the regulations issued thereunder. The City covenants that, within its lawful
powers, it will not do, and will refrain from doing, anything in the issuance of the Bonds
and in the investment and expenditure of the proceeds thereof which would result in the
interest on the Bonds becoming taxable for federal income tax purposes.
Section 12. Designation as Qualified Tax-Exempt Obligation . The City hereby
designates the Bonds for purposes of paragraph (3) of Section 265(b) of the Code as
"qualified tax-exempt obligations" and covenants that the Bonds do not constitute private
activity bonds as defined in Section 141 of the Code, and that not more than $10,000,000
aggregate principal amount of obligations, the interest on which is excludable under
Section 103(a) of the Code from gross income for federal income tax purposes
(excluding, however, private activity bonds other than qualified 501(c)(3) bonds)
including the Bonds, have been or shall be issued by the City, including all subordinate
entities of the City, if any, during the calendar year 1992.
Section 13. Exception for Small Governmental Units. The City Council finds and
determines that the Bonds of the City comply with the statutory requirements of Section
148(f)(4)(C) of the Code in that the City is a governmental unit having general taxing
powers, the Bonds are not being issued for a private activity purpose, more than 95% of
the net proceeds of the Bonds will be used for local governmental activities of the City,
and the aggregate face amount of all tax-exempt obligations which will be issued by the
City during the calendar year 1992 is not reasonably expected to exceed $5,000,000.
Section 14. Sale of Bonds. The City Administrator or the Director of Finance is
authorized to establish a date of sale and to advertise the Bonds for public sale at a
price not less than 98.0% par value thereof and accrued interest to date of delivery. The
Notice of Bond Sale shall be published as provided by law. The Notice of Bond Sale
shall specify that the City reserves the right to reject any and all bids, and in all other
respects the Notice shall comply with the provisions of Chapter 287 of Oregon Revised
Statutes, as amended. All rates bid must be in integral multiples of one-eighth or one-
twentieth of one percent. All bonds of the same maturity must bear a single rate from
the date of issue to maturity. The maximum true effective rate of interest on the Bonds
shall not exceed eight percent (8%). The maximum true effective rate of interest for a
single maturity shall not exceed eight percent (8.0%).
Section 15. Appointment of Bond Counsel. Messrs. Rankin Mersereau &
Shannon of Portland, Oregon are appointed Bond Counsel for the issuance of the
Bonds.
(ppNps\bad\ashland- rd291
December 12 1991 4
Section 16. Appointment of Financial Advisor. Moore, Breithaupt & Associates,
Inc. is designated as the Financial Advisor to the City for the issuance of the Bonds.
Section 17. Preliminary and Final Official Statement. The City shall prepare,
with the assistance of its Financial Advisor, a preliminary official statement for the
Bonds, which shall be available for distribution to prospective bidders not later than the
date on which the Notice of Bond Sale is first published. When advised by staff that the
final official statement does not contain any untrue statement of a material fact or omit
to state any material fact necessary to make the statements contained in the official
statement not misleading in the light of the circumstances under which they are made,
the City Administrator or the Director of Finance is authorized to certify the accuracy of
the official statement on behalf of the City.
Section 18. Execution of Documents. The City Administrator or Director of
Finance is authorized to execute the Certificate as to Arbitrage and any and all
additional documents which may reasonably be required to issue, sell and deliver the
Bonds.
1991. Passed by the City Council of the City of Ashland this 17th day of December,
AYES
NAYS
ABSTAIN
Signed and approved by the Mayor of the City of Ashland this day of
December, 1991.
Mayor
ATTEST:
City Recorder
(pp)jpsWnd\ish1andord.291
December 12.1991 5
+pF ASjj,
ArmaranAum
oREGO, December 13, 1991
Brian Almquist, City Administrator
ram: Steven Hall, Public Works Director 94
-uQ;QCt- Proposed Water Rate Increase
ACTION REODESTED
City Council adopt attached resolution establishing new water
rates with a committment to meeting future requirements of
general obligation bond issue for the northwest water project.
BACKGROUND
The last rate increase was in June, 1990. That rate increase was
projected to an average of 15% and eliminated the "bulk
discount" .
After carefully monitoring the income side of the water fund, it
became apparent that the current rate structure would not produce
revenues as projected. Jill Turner's report to you on September
17, 1991 was the first indication of our current situation and
some of the reasons for the shortfall in revenues.
There are several factors which have contributed to the shortfall
of the projected revenues as follows:
* The June of 1990 rate increase was based on consumption
data which contained an error on a major user. Those
inflated water volume figures were used to project the
1990 rate increase and are a factor in the shortfall of
revenues.
* The second major reason was that revenues other than
those from water rates were used to support basic water
operations in the past.
07-91 $20, 000 Accounting change to accrual
recording of revenues
89-90 $250, 000 Allocation of Utility revenues
89-90 $62, 000 Draw down of debt carryover balance
88-89 $85, 000 Draw down of debt carryover balance
Proposed Water Rate Increase
December 13, 1991
page 2
* In the past, both the water and the sewer funds were
accounted for in the same fund. The estimates of time
spent financially benefited the water fund. Presently,
these functions are more accurately accounted for which
has been an additional cost to the water fund.
* Administrative, equipment rental and insurance costs
have traditionally been allocated to the electric and
sewer funds, when they more accurately should be paid
by the water fund.
All of the above factors have contributed to keeping the water
rate arbitrarily low, pushing that inevitable rate increase off
into the future. With some of the above practices still
occurring, the water fund lost $183, 000 in the 1990-91 fiscal
year. Even with the proposed increase the 1991-92 will show a
draw down in the carryover of $247 , 482 .
Finance Director Jill Turner has completed projections through
the end of the current fiscal year resulting in the following
data:
-----------------------------------------------------------
Item 91/92 91/92
Budget Projections Difference
-----------------------------------------------------------
Sales Income $1, 493 , 000 $1, 403 , 900 $ <89, 100>
Rate Increase $ 0 $ 107 , 000 $ 107, 000
SDC's* $ 0 $ 90, 000 $ 90, 000
Other Income $ 89, 000 $ 117 , 003 $ 28, 003
Cash carryover $ 650, 000 $ 642 , 627 $ <7 , 373>
Total Income $2 , 232 , 000 $2 , 360, 530 $ 171, 470
Expenses $2 , 001, 540 $1, 965, 385** $ <36, 155>
Contingency $ 170, 000 $ 0 $<170, 000>
Unappropriated $ 60, 460 $ 395, 145 $ 334 , 685
Total Expenses $2, 232, 000 $2 , 360, 530 $ 128 , 530
Inventory $ 144 , 000 $ 144 , 000 $ 0
Net Cash Available $ 86, 460 $ 251, 145 $ 164 , 685
------------------------------------------------------------
* Enacted July, 1991
** Capital costs of $97, 000 transferred to Capital
Improvement Fund to reduce impact on rate increase
Proposed Water Rate Increase
December 13 , 1991
page 3
PROPOSED RATE INCREASE
The following chart gives an indication of the effect of the
proposed rate increase on some typical customers' monthly water
bill.
----------------------------------------------------------------
TYPE WATER USE CURRENT PROPOSED DOLLAR
RATES RATES INCREASE 1
---------------------------------------------------------------- INS^
Residential 1, 300 cf $ 14 . 60 $ 18. 34 $ 3 .74
1" Meter 15, 000 cf 111. 00 139. 50 28 . 50
2" Meter 25, 000 cf 183 . 00 230. 00 47 . 00
4" Meter 55, 000 c£ 424 . 00 512 . 20 88 . 20
6" Meter 200, 000 cf 1,439. 00 1, 799 . 00 360. 00
----------------------------------------------------------------
The discussion of future bond issue financing options and
projections for future operating revenue needs will be discussed
during the upcoming budget process. Included in that discussion
will be the options of using taxes, water revenues, or a
combination of those to finance the long-term bonded debt and
improvements needed in the water division.
ALTERNATIVES
Staff has reviewed the current situation and finds no options
available to keep the water fund on a stable financial basis and
meet the requirements of the general obligation bonds for the
northwest water project. Since the bonds will be sold in
January, 1992, the first interest payment will be due August 1st
and rates must be increased now to accumulate the required amount
to meet that first payment.
SUMMARY
* To meet current needs and the requirements of the General
Obligation Bonds for the northwest water project this rate
increase is the minimum necessary.
* Staff recommends approval of the water rate increase.
SMH:rm\W rRim.mem
Encl: Resolution-Proposed Rates
Resolution 90-18 w/Exhibit "A"
r
RESOLUTION NO. 91-
A RESOLUTION ADOPTING WATER RATE SCHEDULES PURSUANT TO
SECTION 14.04.030 OF THE ASHLAND MUNICIPAL CODE.
THE MAYOR AND CITY COUNCIL OF THE CITY OF ASHLAND DO RESOLVE AS
FOLLOWS:
SECTION 1. The "Water Rate Schedule" marked Exhibit "A" and
attached to this Resolution IS adopted as the water rates for use
and sale of water inside and outside the city limits from the
municipal water system.
SECTION 2 . Three (3) copies of this Resolution and attached
"Water Rate Schedule" shall be maintained in the office of the
City Recorder and shall be available for public inspection during
regular business hours.
SECTION 3 . The rates adopted pursuant to this Resolution shall
be effective with water meter readings taken on or after January
1, 1992 .
SECTION 4 . Resolution 90-18 is repealed on the effective date of
this Resolution.
The foregoing Resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the
17th day of December, 1991.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of December, 1991.
Catherine M. Golden, Mayor
Reviewed as to form
l
EXHIBIT "A"
CITY OF ASHLAND, OREGON
WATER RATE SCHEDULE
RESOLUTION NO. 91-
ADOPTED DECEMBER 17, 1991
EFFECTIVE DATE JANUARY 1, 1992
All water service provided by the City of Ashland will be in
accordance with Chapter 14 . 04 of the Ashland Municipal Code.
I. WATER RATES WITHIN THE CITY LIMITS
A. BASIC SERVICE CHARGE. The basic service charge applies
to all metered water services and does not include any water
consumption.
0. 75 Inch Meter $ 6.90/month
1 Inch Meter $ 7 . 50/month
1. 5 Inch Meter $ 9 .40/month
2 Inch Meter $10. 00/month
3 Inch Meter $20. 00/month
4 Inch Meter $28 . 20/month
6 Inch Meter $48. 80/month
8 Inch Meter $66. 30/month
For condominiums or planned unit developments that are
master metered the basic charge will be $6. 90 per month per
unit.
B. WATER CONSUMPTION CHARGE. All customers will be charged
$0. 88 per 100 cubic feet of water used.
In condominiums or planned unit developments that are master
metered, the total water consumed during a billing period
shall be apportioned equally among the active accounts
during the same billing period.
C. BOOSTER PUMPING CHARGE. A surcharge of $5. 20 per month
is required where booster pumping is provided by the city
within the city limits.
D. TID IRRIGATION WATER RATES
Unmetered Service $38 . 00/acre or portion of an
acre
Metered Service
Base Service Charge Same as A, above.
Water Consumption $0. 15/100 cubic feet used
- 2
E. BULK WATER RATE. For water provided on a temporary
basis through a bulk meter on a fire hydrant the following
charges apply.
Deposit* $565. 00
Basic Fee $ 62 . 50/installation
Cost of Water $ 0. 88/100 cubic feet
* Deposit is refundable less basic fee, cost of water
and any damage to the city meter, valve, wrench and/or
hydrant.
III. RATES OUTSIDE THE CITY LIMITS
A. All rates and charges for water service provided outside
the city limits will be 1. 5 times the rates for water
service provided within the city limits.
AS
0 gE60 -'�:-December 9, 1991
ay
Almquist, `City ;Administrator -
rIIlu: Steven Hall, Public Works Director � -
J
SuD;Etl. Agreement # 10857 .w/ODOT
Signal-Ashland Street at Tolman Creek Road
ACTION REQUESTED
City Council authorize Mayor and City Recorder to sign . Contract
Number 10857 with the Oregon Department of Transportation (ODOT)
for the installation of automatic traffic signals at Ashland
Street and Tolman Creek Road.
BACKGROUND
City Council approved the local improvement district to construct
automatic traffic signals at Ashland Street and Tolman Creek
Road.
Ashland Street is a State highway and any improvements have to be
approved by ODOT, including plans and construction.
The plans have been completed by an engineer retained by Tolman
Creek Plaza and are being reviewed by ODOT.
We anticipate bidding the project in the late spring of 1992.
The estimated cost of ODOT for their participation is $3,500
which will be charged to the local improvement district.
Paul Nolte has reviewed the contract and approved same.
Staff recommends approval of the request.
SUMMARY
1. LID for signal has been approved by Council.
2 . Signal cannot be constructed without ODOT approval.
.3. . City Attorney has approved the contract.
4: ' Staff recommends approval of contract. -
SMH a rm\mmncom.�
Encl: Contract #10857, :,
November 8, 1991
Misc. Contracts & Agreements
No. 10857
COOPERATIVE IMPROVEMENT AGREEMENT
PRELIMINARY ENGINEERING AND CONSTRUCTION FINANCE
THIS AGREEMENT is made and entered into by and between THE STATE
OF OREGON, acting by and through its Department of
Transportation, Highway Division, hereinafter referred to as
"State".; and THE CITY OF ASHLAND, a municipal corporation of the
State of Oregon, acting by and through its City Officials,
hereinafter referred to as "City" .
W I T N E S S E T H
RECITALS
1 . The Green Springs .Hwy. , State Primary Highway No. 21, is a
part of the state highway system under the jurisdiction and
control of the Oregon Transportation Commission, and Tolman
Creek Road is a part of the City Street System, under the
jurisdiction and control of City.
2. For the purpose of providing acceptable traffic patterns on
public highways, State and City plan and propose to construct a
traffic signal on the Green Springs Highway, at Tolman Creek
Road, in the City of Ashland, hereinafter referred to as
"project" . The location of the project is approximately as
shown on the sketch map attached hereto, marked Exhibit A, and
by this reference made a part hereof. The project will be
financed by the City of Ashland, through a Local Improvement
District at no expense to the State.
3 . By the authority granted in ORS 366 . 770, and 366 . 775, State
may enter into cooperative agreements with the counties and
cities for the performance of work on certain types of
improvement projects with the allocation of costs on terms and
conditions mutually agreeable to the contracting parties.
Traffic signal work on the project will conform to the current
State standards and specifications.
4. By the authority granted in ORS 810 . 210, State is authorized
to determine the character or type of traffic control signals to
be used, and to place or erect them upon State highways at
places where State deems necessary for the safe and expeditious
control of traffic. No traffic control signals shall be erected
B1391008
Contract No. 10857
THE CITY OF ASHLAND
or maintained upon any State highway by any authority other than
State, except with its written approval . Traffic signal work on
the project will conform to current State standards and
specifications.
NOW, THEREFORE, the premises being in general as stated in the
foregoing RECITALS, it is agreed by and between the parties
hereto as follows:
STATE OBLIGATIONS
1 . State shall review and approve all roadway and traffic
signal plans and specifications, prior to advertisement for
construction bids.
2 . State shall assign a liasion person to monitor the contract
work performed by City, or its contractors, within the
right-of-way boundaries of the Green Springs Highway. All
materials and installation work for the traffic signal shall be
subject to inspection and approval by State.
3 . State shall perform the signal equipment testing and turn-on.
4. State shall, upon satisfactory signal turn-on, perform all
necessary maintenance of the traffic signals at its own expense
and at no cost to City; and shall retain complete jurisdiction
and control of the timing established for operation of the
traffic signals.
5. State shall lay out and paint the necessary lane lines and
and erect the required directional and traffic control signing
for the project.
6 . State shall compile accurate cost accounting records. City
may request a statement of State costs to date at any time by
submitting a written request. When the actual total State cost
of the project has been computed, State shall furnish City with
an itemized statement of said final costs, including preliminary
and construction engineering.
B1391008
-2-
Contract No. 10857
THE CITY OF CITY OF ASHLAND
7 . State hereby grants City the right to enter into and occupy
State highway right-of-way for the construction of the project,
including vehicle detector loops.
CITY OBLIGATIONS
1 . City, or its consultant, shall conduct the necessary field
surveys and traffic investigations; identify and obtain the
required permits; arrange for relocation or adjustment of any
conflicting utility facilities; perform all design work required
to produce plans, specifications and cost estimates; prepare the
contract and bidding documents; advertise for bid proposals;
award all contracts, and furnish all construction engineering,
field testing of material, technical inspection and project
manager services for administration of the contract, except as
described under State Obligations.
2. City shall, upon receipt of a fully executed copy of this
agreement, forward to State an advance deposit in the amount of
$3500, said amount being equal to 100 percent of the estimated
total cost of services to be provided by State. No contract
shall be awarded or work commenced until said advance deposit
has been received by State. In the event that cost overruns are
identified during the course of the project, State may request
additional deposits.
3 . Upon completion of the project and receipt from State of an
itemized statement of the actual total cost of the project, City
shall pay any amount which, when added to City' s advance
deposits, will equal 100 percent of the actual total expenses
incurred by State on behalf of the project. Any portion of said
advance deposits which is in excess of the total actual cost will
be refunded or released to City.
4. City hereby grants State the right to enter into and occupy
Tolman Cr. Rd. Right-of-way for the performance of necessary
maintenance of the traffic signal equipment, including vehicle
detector loops .
5. City shall maintain the pavement surrounding the vehicle
detector loops installed in City street in such a manner as to
provide adequate protection for said detector loops, and shall
adequately maintain the pavement markings and signing installed
in accordance with the plans and specificaitons.
B1391008
-3-
Contract No. 10857
THE CITY OF ASHLAND
6. City shall .provide the necessary right-of-way and easements
for any required roadway widening and for installation and
maintenance of the traffic signal equipment, including advance
detector loops, and shall furnish all related right-of-way maps
and descriptions for said right-of-way.
7 . City shall provide signal power and, upon signal turn-on and
proper operation, pay for 100 percent of the power costs
associated with the operation of the project traffic signals.
8. City shall authorize execution of this agreement during a
regularly convened session of its City Council .
GENERAL PROVISIONS
1 . State and City agree and understand that a mutual review of
the traffic signal plans and specifications will be conducted
prior to advertisement for construction bid proposals, and that
written approval by State must be obtained prior to such ad.
2. Subject to the limitations of the Oregon Constitution and
statutes; City and State each shall be solely responsible for any
loss or injury caused to third parties arising from City' s or
State' s own acts or omissions under this agreement, and City or
State shall defend, hold harmless and indemnify the other
party to this agreement with respect to any claim, litigation or
liability arising from City' s or State' s own acts or omissions
under this agreement.
3. The Contractor, its subcontractors, if any, and all employers
working under this Agreement are subject employers under the
Oregon Workers ' Compensation Law and shall comply with
ORS 656. 017, which requires them to provide workers '
compensation coverage for all their subject workers.
IN WITNESS WHEREOF, the parties hereto have set their hands and
affixed their seals as of the day and year hereinafter written.
B1391008 -4-
Contract No. 10857
THE CITY OF ASHLAND
The Oregon Transportation Commission, by a duly adopted
delegation order, authorized the State Highway Engineer to sign
this agreement for and on behalf of the Commission. Said
authority has further been delegated to the Traffic Engineer
pursuant to Subdelegation Order HWY-4, paragraph 3 .
APPROVAL RECOMMENDED STATE OF OREGON, by and through
its Department of Transportation,
By Highway Division
Region Engineer
By
APPROVED AS TO Traffic Engineer
LEGAL SUFFICIENCY
Date
By
Asst. Attorney General
THE CITY OF ASHLAND, by
Date and through its Elected Officials
By
APPROVED AS TO Mayor
LEGAL SUFFICIENCY
By
By Recorder
City Attorney
Date
THE CITY OF ASHLAND
Billing Address:
B1391008
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GREEN SPRINGS HIGHWAY @ TOLMAN CREEK ROAD (ASHLAND)
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PROPOSED
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AND VICINITY -
JACKSON COMM OREGON
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.Y / '.a rts • '• j /..' PIEPAIEO SY THE
OREGON STATE HIGHWAY DIVISION
N COOPERATION
U.S. DEPARTMENT OF TRANSPORTATION
FEDERAL HIGHWAY ADMINISTRATION
-�� December 1984
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EXHIBIT
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