HomeMy WebLinkAbout1992-0107 Council Mtg PACKETImnortant: Any citizen attending Council meetings may speak on any ftem on the agenda, unless it is
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and after you have been recognized by the Chair, give your name and address. The
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to you. The time granted will be dependent to some extent on the nature of the item
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AGENDA FOR THE REGIILAR MEETING
ASHLAND CITY COIINCIL
JANIIARY 7� 1992
PLEDGE OF ALLEGIANCE:
ROLL CALL
APPROVAL OF MINUTES:
7:30 P.M., Civic Center Council Chambers
J
Regular Meeting of December 17, 1991.
SPECIAL PRESENTATIONS AWARDS
1. Ashland High School AAA Championship Team.
VI. CONSENT AGENDA
1. Minutes of Boards, Commissions Committees.
2. Request by Parks Commission to expend $1,800 for land
appraisal from SDC receipts.
VII. UNFINISHED BUSINESS
1.
VIII. NE
1.
2.
3.
4.
Report from Director of Public Works on proposed deferral
of capital outlay projects in Water Division.
Report and recommendations from Water Conservation Advisory
Committee.
Memo from Fire Chief requesting changes prior to second
reading of ordinance relative to street and driveway
grades.
Report by Councillor Winthrop concerning proposed mission
statement for RVCOG, and Resolution endorsing mission
statement. ���a d �l
Request by Councillor Williams to review Resolution 91
concerning street grades and capacities.
IX.
X.
���I
a�
PUBLIC FoRUM Business from the audience not included on the
agenda. (Limited to 15 minutes)
ORDINANCES, RESOLUTIONS CONTRACTS:
1� Second reading by title only of "An ordinance repealing
Chapters 4.04 and 4.08 relative to check, draft, and
warrant procedures; and bond and warrant interest".
2.� Second reading by title only of "An ordinance of the City
of Ashland replacing Chapter 18.84 of the Ashland Municipal
Code relative to Manufactured Housing Developments".
Second reading by title only of "An ordinance of the City
of Ashland amending the Land-use Ordinance relative to
street and driveway grades". (Note change to last
paragraph of Section 4)
3.
6�a��3
4.�
5
I�" D S'
6
7�
XI.
XII.
First reading of an ordinance relative to gas fitters
license and testing fees.
Resolution endorsing concensus view formulated by Jackson-
Josephine Transportation Committee for six-year Highway
Program.
Resolution setting a public hearing for Tolman Creek signal
L.I.D. for February 4, 1992.
Agreement with Jackson County regarding transfer of
jurisdiction of Tolman Creek Road upon completion of L.I.D
OTHER BUSINESS FROM COUNCIL MEMBERS
ADJOURNMENT: To Noon, Wednesday, January 15 to accept bid for
sale of General Obligation Water Bonds.
MINUTES OF THE REGULAR MEETING
ASALAND CITY COUNCIL
DECEMBER 17, 1991
CALL TO ORDER: Mayor Golden called the meeting to order and led the
Pledge of Allegiance at 7:30 P.M. on the above date in the Council
Chambers. Laws, Reid; Williams, Acklin, and Arnold were present.
Winthrop was absent.
APPROVAL OF MINUTES: Arnold moved to approve the minutes of the
Regular Meeting of December 3, 1991; Acklin seconded, all AYES on
voice vote.
SPECIAL PRESENTATIONS AWARDS: Mayor Golden read a Proclamation
declaring January 4 as "CHRISTMAS TRE& RECYCLE DAY��. Boy Scout Troop
112 will pick up trees left at the curb and, with assistance from the
Parks Department, will chip them to be used on park trails and as
mulch for park vegetation. Councilor Acklin noted that today is the
104th Anniversary of the Drivinq of the Golden Spike in Ashland.
Mayor Golden noted that this is the last Council meeting for Chief of
Police 8. Victor I,ively, who is retiring after 28 years of service to
the Ashland Police Department. Lively expressed his appreciation to
the Mayor and Council for their support. Laws asked that Council
recognize the Ashlan8 High School Grizzlies for winning the 1991 State
Football Championship, at the next meeting.
CONSENT AGENDA: Laws asked that Item 5 be pulled for discussion.
Reid moved to approve�the remainder as follows: 1. Minutes of
Boards, Commissions, and Committees; 2. Departmental Reports
November 1991; 3. Letter from TCZ Cablevision relative to rate
adjustments effective February 1992; 4. Memo from Dir.of Public Works
concerninq status of left-turn project at Maple and N. Main Btreets.
Acklin seconded, all AYES on voice vote. Laws asked if the Audit
Committee will follow up on recommendations made in the Report to
Management which accompanied this year's Audit Report. Acklin is
Liaison to that Committee and said each item was discussed with the
Auditor and will be pursued. Finance Dir. Turner said a formal
response will be submitted for the Council's goal-setting session.
Laws moved to accept the Audit Report for Fiscal Year ended June 30,
1991, Williams seconded, all AYES on voice vote.
NEW MISCELLANEOUS BUSINESS: Recyclinq.Task Force Grant Application.
Julian Henry, Recycling Task Force Member, explained that the $32,000
grant application, if awarded from the DEQ, will fund the following:
1) education/promotion of backyard composting; 2) demonstration site
at the recycling center/seminars and lectures; and 3) composting bins.
Reid moved to support the application and expressed her appreciation
to members of the Task Force for their efforts; Arnold seconded, all
AYES on voice vote.
Regular Meeting Ashland City Council December 17, 1991 P. 1
Forest Management Plan. Ronald J. McCOrmick, Grants Pass, explained
the proposed process for developing the Forest Manaqement Plan for
City-owned and forest-interface lands, which will include formation of
a citizens advisory group scheduled to meet on January 8, preceded by
several public meetings, and the plan presented to Council in
April/May. John Hoffman, McCormick Assoc., said the main goal is to
prevent a catastrophic fire in the watershed, and maintain the
ecosystem.
8DC Credit Request H. Albertson. City Admin. Almquist read a letter
from Hank Albertson, Lakeview, requesting a systems development charge
credit for off-site improvements in conjuction with a condominium
project on Clay Street. He then reviewed a staff inemo explaining why
the request should be denied. Albertson said the storm drain system
was of no benefit to his project but was required as a condition of
annexation by the Council in order to provide a pedestrian way along
Clay St. Public Wks. Dir. Hall said this is not a part of the Storm
Drainage Master Plan and does not qualify as a public improvement for
SDC credit. Arnold moved to deny the request, Williams seconded and
the motion passed on roll call vote with Reid dissenting.
Tolman Creek Road L.I.D. Hall said he met with affected property
owners and noted five properties which should have been included in
the signal L.I.D. He asked that Council re-open the public hearing
and said transportation SDC's from the Tolman Creek Plaza totalling
$18,000 could be used to help off-set costs. Williams said he would
abstain from voting due to a conflict of interest. Acklin noted the
policy of forming an L.I.D. with 50� signatu'res in favor. Arnold said
the L.I.D. boundary should be as broad as possible, S.D.C. monies not
used, and non-profit organizations re-noticed. Laws said the 2/3 rule
is reasonable for other than residential L.I.D.'s, i.e. employment/
commercial/manufacturing. Acklin suggested including commercial
property on Highway 66 from Tolman to the overpass also; but excluding
the Tolman Mobile Park. John Zupan, Summit Investments, said Croman
and L.T.M. should share in the signal cost. Zak Brombacher,
Independent Printing, agreed and added that all funding sources should
be researched. Barbara Allen, 2622 Ashland St., also said Croman and
LTM should be included. Vicky Neuenschwander, 455 Tolman, said the
district should be formed on the basis of impact, not acreage.
Estelle Richards, 463 Tolman, said this is the only LID formed to
place a traffic signal on a State highway. Acklin moved to request
that staff expand the properties notified as shown on Map 2 in the
agenda packet, excluding the Tolman Mobile Park, but including
commercial properties up to the overpass and the 5 properties
previously omitted. ,Arnold explained that the boundaries can be set
now, but the assessments will be prepared and can be made on
impact. Reid noted that the agreements were signed as early as 1983
prior to the Tolman Plaza project application. The motion passed on
roll call vote with Williams abstaining.
Northwest Conservation Act Coalition Membership. Postponed until the
next meeting.
Regular Meeting Ashland City Council December 17, 1991 P. 2
PUBLIC FORUM: Bill Helm, General Delivery, agreed with re-opening the
hearing on the Tolman L.Z.D. No further comment from the audience.
ORDINANCES, RESOLUTIONS CONTRACTS: Off-Street Parkinq Ord. Second
reading by title only of an ordinance amending Chapter 18.92 relative
to off-street parking. Williams moved to adopt same, Arnold seconded,
all YES on roll call vote. (Ord. 2659)
8iqn Requlation AmenBments. Second reading by title only of an
ordinance amending Chapter 18.96 of the A.M.C. relative to sign
regulations. Arnold moved to adopt same, Acklin seconded and the
motion passed on roll call vote with Reid and Williams dissenting.
(Ord. 2660)
Warrant Procedures. First reading of an ordinance repealing Chapters
4.04 and 4.08 of the Ashland Municipal Code. Laws moved to second
reading, Williams seconded, all YES on roll call vote.
Manufactured Housinq Dev. First reading by title only of an ordinance
replacing Chapter 18.84 relative to Manufactured Housing Developments.
(Copies furnished in accord with Charter) Williams moved to second
reading, Arnold seconded, all YES on roll call vote.
8treet 6 Driveway Grades. First reading by title only of an ordinance
amending the Land-use Ordinance concerning street and driveway grades.
Williams said the word "and" in the last sentence, last paragraph of
Section 4 should be "or"; and the last sentence, final paragraph of
Section 5 should be deleted. Williams moved the ordinance to second
reading with the noted corrections, Reid seconded, all YES on roll
call vote.
Aater System improvements General obligation Bonds. A Resolution was
read authorizing the issuance of $2,060,000 in General Obligation
bonds for water system improvements. Arnold moved to adopt same,
Acklin seconded, all YES on roll call vote. (Reso. 91-47)
Adopt Water Rate schedule. A Resolution was read adopting a water
rate schedule to be effective January 1, 1992. Public Works Dir. Hall
reviewed his memo included in the packet which explained the reasons
for the increase, the majority of which will go toward the water bond.
Williams moved to adopt the resolution and Acklin seconded. Arnold
said this is an approximate 25� increase and the same will be needed
for the next two years. This should be addressed in the budget
process, with expenditure issues and rate structures reviewed. He
recommended using approximately $97,000 in the Water Division budget
($50,000 Water Treatment Plant Study, $12,000 carbon feeder, $35,000
for 700 feet of pipeline) to off-set the water rate increase. Reid
could not agree with deferring the treatment plant work. Acklin
agreed with Reid, but said the other $47,000 could be deferred.
Williams needs more information from Staff on these items prior to
deferral. Hall said the carbon feeder cannot be installed due to
safety regulations; and the 30" pipeline can be deferred. The Water
Regular Meeting Ashland City Council December 17, 1991 P. 3
Aater Rate Increase (Continued)
Treatment Plant work has to be done. The motion passed on roll call
vote with Arnold dissenting. Laws moved to place the item on the next
agenda to discuss items identified by Arnold, Reid seconded, all AYES
on voice vote. (Reso. 91-48)
O.D.O.T Aqreement. Public Works Dir. Hall explained that the Tolman
Creek/Hwy. 66 traffic signal plans and construction have to be
reviewed and approved by the Oregon Dept. of Transportation. The
review fee is $3500. Acklin moved to authorize the Mayor to sign the
contract with a request that ODOT absorb the review costs, Laws
seoonded and the motion carried on voice vote.
OTHER BUSINESS FROM COUNCIL MEMBERS: City Admin. Almquist reported a
recent meeting with Golden, Laws, and Winthrop in which it was decided
to hold a staff retreat on January 10 to discuss long-term goals,
problems, etc. with Department Heads. A strategic issues retreat will
be held by Council toward the end of January.
The meeting adjourned at 10:20 P.M.
Nan E. Franklin
City Recorder
Catherine M. Golden
Mayor
Regular Meeting Ashland City Council December 17, 1991 P. 4
P R O C L A M A T I O N
WHEREAS, the Ashland High School football team entered the
playoffs with a 13-1 record in 1991�AAA league play;
and
WHEREAS, the Ashland Grizzlies entered the final playoff game
for the second time in three years, having won the
championship in 1989; and
WHEREAS, the Ashland Grizzlies played the.South Salem Saxons in
the final game for the AAA State Championship in
Eugene's Autzen Stadium; and
WHEREAS, the congratulations and best wishes of Ashland's city
government and all of the citizens of the City go to
the Grizzlies for winning the 1991 championship with a
score of 28
NOW THEREFORE, the Mayor and City Council on,behalf of all the
citizens of Ashland, do hereby proclaim the month of January
1992 as:
"GRIZZLIES
MONTH��
and do hereby urge all citizens to continue to support our
school athletic.programs through their attendance at league
games and through the Grizzlies Booster Club.
Dated this 7th day of Januarv, 1992.
Catherine M. Golden, Mayor
Attest:
Nan E. Franklin
City Recorder
Pat Acklin, Council President
Phil Arnold, Councillor
Don Laws, CounciTlor
Susan Reid, Councillor
Greg Williams, Councillor
Rob Winthrop, Councillor
ASHLAND COMMUNITY HOSPITAL
BOARD OF DIRBCTORS
November 26, 1991
The regular monthly meeting of the Board of Directors of Ashland Community
Hospital was held on Tuesday, November 26, 1991, in the conference room.
PR6SSNT: Steve Lunt, Bruce Johnson, M.D.; Tom Reid, Frank Billovits, Judy
Uherbelau, Dick Nichols, Angus Brownfield, and Jerry Cooper, Board Members.
Pat Acklin, City Council Representative; and Jerome Nitzberg, M.D., Medical Staff
Representative.
Also Present: Chuck Butler, Foundation President; James R. Watson,
Administrator; Polly Arnold, Director of Patient Services; Mike McGraw,
Controller; Peggy Cockrell, Director of Personnel; Pat Flannery, Director of
Development; and Glenda Cole, Administrative Assistant.
Absent: B. Doyle Greene
Guests: Sadie Killingsworth, Melody Ingram, and Caro1 Rose, Excellence in Caring
Awards Recipients.
I. H7fCBLLSNCB IN CARING AWARDS
Ms. Cockrell stated that we have three of the four employees present
receiving awards. She introduced each employee and gave a brief backqround on
each. Mr. Lunt presented each employee with a pin and expressed the Board's
appreciation for their contributions to the Hospital. Recipients were: Sadie
Killingsworth, Environmental Seroices; Melody Ingram, Central Supply; and Carol
Rose, Dietary. Rick Megarit, Engineering, was unable to attend. Following lunch
and the presentations, the employees elected to return to their respective
departments.
II. CALL TO ORDHR
Mr. Lunt called the meeting to order at 12:30 and welcomed everyone
to the meeting.
III. MINUTES
A. Finance Committee: Mr. Lunt called for a review of the minutes
of the October 4, 1991,.meeting. Following review, Ms. Uherbelau made the motion
to approve the minutes as circulated. Mr..Billovits seconded the motion and the
motion carried.
B. Executive Committee: Mr. Lunt called for a review of the minutes
of the October 15, 1991, meeting. Following review, Ms. Uherbelau made the
motion to approve the minutes as circulated. Dr. Cooper seconded the motion and
the motion carried.
C. Board of Directors: Mr. Lunt called for a review of the minutes
of the October 29, 1991, meeting. Following review, Ms. Uherbelau made the
motion to approve the minutes as circulated. Mr. Nichols seconded the motion and
the motion carried.
Board of Directors
November 26, 1991
Page 2
IV. COMMITTSS REPORTS
A. Finance Committee: Ms. Uherbelau stated that the Finance
Committee met on November 15th and the recommendations from this committee will
be discussed in Executive Session.
V. DSCISION ITSMS
A. December Meetings:
Finance Committee December 6th
Executive Committee December 9th
Board of Directors December 17th
Joint Advisory December 20th
Mr. Nichols made the motion to approve the above meeting dates. Mr.
Billovits seconded the motion and the motion carried.
B. October Expenditures: Mr. Reid stated that he had reviewed the
expenses, found everything in order, and recommended approval. Mr. Nichols made
the motion to approve the October expenditures. Mr. Billovits seconded the
motion and the motion carried.
VI. ID(BCUTIVH SSSSION
Ms. Uherbelau made the motion to move into Executive Session pursuant
to ORS 192.660.1 D(e) real property transactions. Mr. Reid seconded the motion
and the motion carried.
Mr. erownfield made the motion to move out of Executive Session. Mr.
Reid seconded the motion and the motion carried.
Mr. Brownfield made the motion that the Board of Directors approve
the hospital proceed with negotiations with Mr. Val Swanson for the acquisition
of his property and business adjacent to the hospital property; that Ms.
Uherbelau and Mr. Billovits represent the Board in these negotiations with the
assistance of Mr. Robert Hess of Coopers and Gybrand; that the negotiating team
return to the full Board for final approval of the terms and conditions of the
negotiated purchase and these terms are to be in line with the figures presented
in the Coopers and Lybrand's appraisal; and that the negotiating team comes back
with full facts including full costs of property and business, financing of
purchase, and whether or not he will continue in the business. Mr. Nichols
seconded the motion and the motion carried.
VII. DISCUSSION ITSMS
A. Ashland Health Coalition Update: We have had few referrals to
date from the Clinic.
B. Strategic Planning Update: Mr. Watson stated that Dr. Yvonne
Fried, OB/GYN, has decided that she will deliver babies when she moves here and
we have leads on 2 other OB/GYNs who may be interested in moving here. We had
our first meeting with the neighbors concerning the hospital zone and it went
well.
C. Board Revised By-Laws: Mr. Watson stated that Mr. Nolte, City,
Attorney, is reviewed the by-laws and will fonvard his comments in the near
future.
Board of Directors
Nove�ber 26, 1991
Paqe 3
D. Board Appointments/Reappointments: Mr. Lunt stated that Mr.
Greene's, Mr. Brownfield's, and Dr. Cooper's terms expire next year. He stated
that we will be talking with the Mayor to see what her plans are in regards to
reappoint�ents.
E. Continuous Quality Improvement: Mr. Lunt reported that Ms.
Uherbelau will be the Board's representative on the CQI co�ittee. This is a new
Joint Commission standard and replaces Quality Assurance.
F. Board Retreat Followup: Mr. Lunt stated that study sessions will
be held later regarding the Board Self-Evaluation forms.
VIII. 1�DICAL STAFF RSPORT
There was no medical staff report this month.
IX. QUALITY ASSURANCS
Mr. Watson reported that the Quality Assurance Committee met on
November 5th and that all issues were being handled appropriately. He stated
that the Joint Advisory Committee will meet on December 20th .to review the
quarterly summaries.
X. ADMINISTRATOR'S OPBRATIONAL UPDATS
A. Nursing: Ms. Arnold reported that the Ashland physicians who
deliver babies are now participating in Connections Program. This is a service
to get all pregnant women in to see a physician. The Patient Self Determination
Act begins on December ist and we are ready to comply with this law. We will be
getting this information to the public in a number of ways including information
in the utility bills. Ms. Arnold repbrted that the 6 RNs in the Re-Entry Program
graduated and have been licensed. We have hired 3 of these nurses.
B. Financial: Mr. McGraw reported that we had approximately $52,000
net revenue over expenses in October. We have approximately $400,000 in the
Building/Construction F�nd; $2.800,000, cash on hand; $140,000 debts; and
approximately $161,000 in contractuals.
C. Personnel: Ms. Cockrell reported that all our positions are
filled. We had an OSHA consultant visit us and will be getting their report in
the near future. All employees will be voting on whether or not to continue with
the ETO/EST program in December.
D. Foundation: Mr. Flannexy reported that the Lights for Life
Campaign is going very well. We have $12,275 thus far and the goal is $20,000
this year. He stated that the Tree cerpinony is scheduled for Wednesday, November
27th at 2 pm. Everyone was encouraged to attend. Mr. Flannery stated that the
first Foundation Dinner/Dance was very successful. There were 227 people there.'
Mr. Butler expressed his appreciation for the Board's support of the
dinner/dance.
Hoard oP Directors
November 26, 1991
Page 4
E.. Hospital Christmas Party: Mr. Watson reminded everyone that the
annual employee Christmas Party is scheduled for Saturday, December 14th at the
Elk's club.
F. Auxiliary Tea: Mr. Lunt stated that he has always felt that we
should do something to show our appreciation for the many contributions the
Auxiliary ladies perform at our hospital. With that in mind, we have scheduled
a Tea in their honor on Decelober 18th at the Mark Antony.
G. Medical Staff Credentialing.Inservice: Mr. Watson stated that
this was a item noted on the Board Self-Evaluation Form as being of interest and
concern to the Board. Following discussion, it was recommended that Mr. Reid and
Mr. Nichols spend time with Ms. Cole discussing this credentialing process. a
full Board inservice can be scheduled at a later date if necessary. The members
present felt that an inservice on the changes in the industry would be.
beneficial.
%I. ADJOURNMStdT
There being no further business, the meeting was adjourned at 2:10
PW•
Respectfully submitted:
Jerry Cooper,
Secretary
APPROVED:
Stephen B. Lunt,
Chairman of the Board
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
NOVEMBER 12, 1991
MINUTES
CALL TO ORDER
The meeting was called to order at 1:45 p.m. by Vice Chairman Brent Thompson.
Bingham was the other Commissioner present. Staff present were McLaughlin and
Yates.
APPROVAL OF MINUTES
Approval of the Minutes will be done at the Regular Meeting.
TYPE II .PUBLIC HEARINGS
PLANNING ACTION 91-150
REQUEST FOR A CONDITIONAL USE PERMIT FOR A FIVE-UNIT TRAVELLER'S
ACCOMMODATION PLUS THE OWNER'S UNIT FOR THE PROPERTY LOCATED
AT 34 UNION.
APPLICANT: DORIS M. AND G.K. SCHROCK
Thompson stated he was an affected property owner at 582 Allison. Both
Commissioners had site visits.
STAFF REPORT
McLaughlin referred to the Staff Report history. Improvements and upgrading have
taken place since the last application was made. The applicant is requesting some
flexibility in the rental of the units. Staff's concern is that there be no more than five
units rented at one time and have therefore added Condition 2 to cover this concern.
Staff has recommended approval with the attached eight Conditions.
PUBLIC HEARING
DORIS SCHROCK agreed with the five unit condition.
COMMISSIONERS DISCUSSION AND MOTION
Bingham moved to approve 91-150 with attached Conditions. Thompson seconded
the motion and it was carried unanimously.
PLANNING ACTION 91-136
RE�UEST FOR OUTLINE AND FINAL PIAN APPROVAL FOR THE DIVISION OF A
PARCEL OF LAND INTO THREE LOTS UNDER THE PERFORMANCE
STANDARDS OPTION. PARCELS 1 AND 2 HAVE LEGAL FRONTAGE ON NORTH
MAIN STREET BUT ARE PROPOSED TO HAVE FUNCTIONAL ACCESS FROM A
COMMON ACCESS EASEMENT. PARCEL 3 IS PROPOSED TO BE ACCESSED
VIA FLAG DRIVE FROM SHERIDAN STREET
APPLICANT: JERRY TONEY
Site visks were made by both.
STAFF REPORT
Refer to the Staff Report for background of the application. Staff would recommend a
clarification change in Condition 4 by deleting "without providing for additional access."
Thompson wondered about the feasibility of access from Grover Street and
McLaughlin responded that the grade would make that almost impossible.
PUBLIC HEARING
JERRY TONEY is trying to divide the property according to the land use ordinance.
The expense of accessing Grover Street would be prohibitive.
TERRY STEGNER, owner of Lot 303, stated that he does not have a problem with the
application and feft that it would probably raise the property values. He does not see
where he would be adversely affected.
DIANA VERSLUIS, lives at Lot 304, had a question about future plans showing four
lots. McLaughlin reiterated that under the current application, the future plan would
not work. As long as there would be no further partitioning, she wouid be satisfied.
Versluis also noted"that under the requirements of the Performance Standard Option
that building envelopes should be shown. McLaughlin agreed, however, view
protection would only apply in a subdivision where the views of the owners within the
subdivision would be protected.
ED VERSLUIS does not favor the opening of Grover Street as Sheridan Street is very
dark at night and narrows at the top. He does not object to three lots as long as
building envelopes work out.
Thompson wondered 'rf the neighbors on Sheridan had done anything about moving
the "No Parking° signs across the street as was mentioned during previous hearings
for pon Greene's project.
COMMISSIONERS DISCUSSION AND MOTION
McLaughlin suggested that the applicant draw up the building envelopes, submit to
Staff and call in the Versluis' to okay or veto. The application could be approved with
an added Condition that the building envelopes be approved.
ASHLAND PIANNINO COMMI9SION 7
MFAflIN08 BORXD
MINUTES
NOVEMBEN 12� 19Y1
Bingham moved to approve 91-136 with the revised Condition 4 that no further
partitioning be allowed and add Condition 7 that the appiicant will submit a revised
preliminary plat indicating building envelopes and that these envelopes meet with the
Versluis' approval. Thompson seconded the motion and it was carried unanimously.
TYPE 1 PLANNING ACTIONS
PLANNING ACTION 91-149
RE�UEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO TWO
PARCELS WITH THE REAR LOT BEING A FLAG LOT LOCATED AT 145
MANZANITA.
APPLICANT: JAY CAROL LUNT
This application was approved.
PLANNING ACTION 91-151
REQUEST FOR A MINOR LAND PARTITION TO DNIDE A PARCEL INTO TWO
PARCELS LOCATED AT THE SOUTHEAST CORNER OF TUCKER AND PRIM
STREETS.
APPLICANT: AGNES CORNS
ADJOURNMENT
The meeting was adjourned at 3:45 p.m.
ABNIANU PIANNINO COMMISSION
NEARINOS BOApD
MINIIfEB
NOVEMBEfl lf� 1M1
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
NOVEMBER 12, 1991
CALL TO ORDER
The meeting was called to order at 7:15 p.m. by Vice Chairman Brent Thompson.
Other Commissioners present were Hibbert, Jarvis, Bingham, Medinger and Carr.
Staff present were Fregonese, McLaughlin and Yates.
Thompson suggested a 15 minute public comment time during this slack planning
time. Discussion followed with some Commission members feeling ft more appropriate
for CPAC to hear public comments and some feeling if a cRizen had concerns, they
should be allowed to speak, however, with a time limitation. Jarvis moved to add to
the agenda, a 15 minute time slot for public comments prior to the regular business.
The motion was seconded and approved.
Jarvis added that CPAC should bring to the Planning Commission issues that come up
and to be concise.
APPROVAL OF MINUTES
Hibbert moved to approve the Minutes of the October 8, 1991 Hearings Board.
Bingham seconded and they were approved.
Jarvis moved to approve the Minutes of the October 8, 1991 Regular Meeting. Carr
seconded and they were approved.
TYPE II PUBUC HEARWG
PLANNING ACTION 91-140
REQUEST FOR AN EXTENSION OF A MINOR LAND PARTITION TO DIVIDE A
PARCEL FROM THE PREVIOUSLY APPROVED SIX-LOT PINEVIEW ESTATE
SUBDIVISION LOCATED ON IVY LANE. ALSO REQUESTED IS AN EXTENSION
OF A PREVIOUSLY APPROVED OUTLINE PLAN FOR THE SIX-LOT SUBDIVISION.
APPLICANT: ED HOUGHTON
Site visits were made by all.
STAFF REPORT
McLaughlin reported the history of this application as drawn from the Staff Report.
The application met all the criteria previously, however, currently there is a change in
density rollbacks associated with the Affordable Housing ordinance and these
calcuiations are outlined in the Staff Report. Some items have been added since this
was previously approved, including the wildfire land development standards, requiring
applicants in subdivisions in wildfire land overlay areas to submit fire control and
prevention plans as part of the subdivision plan.. A Condition has been added to file
with the Final Plan. Another change involves the density bonus; the previous density
bonus was for energy only and now involves conservation housing density bonus
requirements and those standards would apply to this application.
McLaughlin read the criteria for approval. 1'he Staff Report states that Staff
recommended approval, however, an issue came up after the Staff Report was written
involving Resolution 91-39, which sets standards for street capacity. One criteria for
approval for a Performance Standards subdivision is that adequate public facilities can
be provided, including paved access to and from the development. There has been
no definition of what an adequate public facility is in the past and the Commission has
made that determination on a case by case basis. The City Council, through this
Resolution, has defined what a capaciry for a street is. With regard to Section 4, Effect
of Grade, it states that streets beyond an 18 percent grade will allow for no further
development. The section of Mountain Avenue above Prospect, between Prospect
and Ivy which woufd be a primary access to the subdivision, is approximately 20
percent in grade and under this Resolution would be found to have no capaciry. Roca
or Elkader could be used for access but the finding would have to be made to show
these streets would be used.
Fregonese stated that the impact of this Resolution was uncertain as it has not been
tested, however, some sort of standard needs to be adopted. It is not in the form of a
law and can be changed on a case by case basis. The Resolution is an interpretation
of the ordinances and defines what capacity is.
Jarvis encouraged a review of the application and a continuance of the Hearing since
this issue could not be resolved at this meeting.
McLaughlin reported that most of the building sites are over 30 percent and some over
35 percent. The current design places the houses closer to the street, all driveways
are less that 50 feet in length, and no driveways exceed 20 percent grade.
Thompson would like a pathway someplace through the subdivision, possibly between
Lots 4 and 5. Fregonese thought there was a conservation easement in this area.
PUBLIC HEARING
ED HOUGHTON, 185 Scenic�Drive, felt this is becoming a legal matter since he applied
for the extension before the Resolution was passed and it seems it is being made
retroactive. Houghton felt he had a good plan before and a good plan now. There
would be no problem with providing a pedestrian easement.
DENIS ARNDT, 930 Beach Street, owner of tax lots 5000 and 5001, reminded the
Commission of the trees that had previously been cleared. As a result of this he has
ASFiLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
NOVEMBER 12 ,1997
experienced loss of seven trees in excess of 11 inches in diameter. If the application is
approved, the development will effect what happens downslope and the environment
will be drastically changed. Arndt is scared of fire and he referred to the October 23,
1991 Daily Tidings article concerning the Oakland fire. Arndt explained the phases of
wildfire, one of which sends burning materials downhill. He noted that Beth Halter's
recent application was denied because of inadequate water for fire protection. The
only access to ArndYs property is up Beach Street.
HOUGHTON would look at development behind Arndt as a buffer to any raging forest
fire.
DON PAUL, Assistant Fire Chief, was unaware of this application until the Fire
Department received a packet on Monday. There are certain water requirements and
those would be attached to the building permits. There are limitations on the ability of
the Fire Department to access certain hillside areas. The Fire Department would prefer
a continuance so there would be adequate time to review the outline as presented by
the applicant. The Fre Department would want to take updated tests on the fire
hydrants in the area. Hibbert mentioned sprinklers and Jarvis asked them to look at
alternative routes very ciosely too. Paul said there are contingency plans for these
areas and they could require fire resistive materials for roofing.
HOUGHTON is concerned about the philosophy of building on hillsides. This
subdivision is no steeper than anything getting to it, and it seems the Commission
wants to condemn all homes above 15 percent grade.
COMMISSIONERS DISCUSSION AND MOTION
The areas of concern are: the effect of the resolution, open space plan in this area,
fire hydrants and other fire prevention issues with solicited comments from the Fire
Department with regard to the closest hydrant and alternative routes to the site, if
needed. The public hearing will be re-opened at the next meeting and the hearing will
confined to the stated concerns.
Jarvis moved to continue the hearing until December 10, 1991 at 7:00 p.m. Carr
seconded the motion and it was carried unanimously.
PLANNING ACTION 91-145
REQUEST FOR MODIFICATION OF THE ASHLAND LAND USE ORDINANCE,
SECTION 18.88 PERFORMANCE STANDARDS OPTION, REGARDING THE
ADOPTION OF NEW GUIDELINES FOR THE IMPLEMENTATION OF THE
CHAPTER.
APPLICANT: CITY OF ASHLAND
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
NOVEMBER 12 ,1991
STAFF REPORT
The current Performance Standards Option is out of date. The ordinance calls for a 15
percent bonus density to be granted for water and energy conservation. This is
supported by the Comprehensive Plan in the Energy and Water Conservation element
which require the City to grant some kind of density bonus. The standards (such as
Super Good Cents) have become building code. Staff wanted to go a step further in
terms of energy efficiency as well as adding water conservation. Also added are
standards for parking bays and turnarounds which clarify some of the policies.
Fregonese referred to the Staff Report for explanation of the 15 percent density bonus.
Thompson feft more of a bonus should be offered for more energy conservation
measures. Fregonese said no more than 15 percent is allowed, however, all 15
points could be in energy with no water, for example.
Medinger agreed with Thompson that more use should be made than 7.5 points
because there are all kinds of things people could be doing. He felt points should be
offered for limiting lawns--five points is hardly anything. Fregonese said the points for
water conservation could be cut down. Lawns and landscaping are the only two areas
that can be regulated by the Ciry.
Jarvis shared the ideas from Ted Milars, past President of AIA, which were added to
the record. She shared his perspective.
Carr said she is totally against density bonuses and agreed with Jarvis and Milar's
comments. Through density bonuses, energy will be conserved by using more. If five
unfts are permitted on a piece of property and a density bonus is given to allow
another unft, then more energy will be used. Some Commissioners disagreed stating
that another unft would be built someplace else anyway. She is concerned with the
enforcement of such things as low-flow showerheads.
Fregonese said 'rf he could make some things mandatory, he would, but the State will
not compel anyone to do more than the State building code.
The Commissioners conceded that the total bonus points should be 15 but cut down
the points so the builder has to do more things such as choosing six or seven things
to get the full bonus. As a result, a more energy and water efficient house should be
built.
Parking Bays
Medinger would like to see some concentration on a design that would adapt to a
steeper slope. Fregonese suggested adding on Page 6 of the Staff Report wording
...flag drives in excess of 250' in length "or where topography requires."
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
NOVEMBER 12 ,1991
Fregonese said the parking bays on Page 8 can be reduced to 18 feet for parking
space. The parallei spaces would remain the same.
Review of Chanaes
Conservation Fifteen percent bonus by doing conservation or energy. Drop 1.6
gallon toilet and 2.5 galion showerheads. Drop toilets to two points. Change lawn
points to one, two and three. Multi-family residential development would be three.
Review and compare true costs of energy conservation measures. Drop the energy
conservation measure points to one and two.
Parking add the phrase "or where topography requires" on Page 6. Cut parking
lengths from 20 feet to 18 feet.
Staff will bring the revisions to the December meeting.
PLANNING ACTION 91-156
REQUEST FOR A MODIFICATION OF THE LAND USE ORDINANCE (18.72.050)
REGARDING THE CRITERIA FOR APPROVAL OF A SITE REVIEW.
MODIFICATION INVOLVES THE REQUIREMENT FOR ADE�UATE PUBLIC
FACILITIES.
APPLICANT: CITY OF ASHLAND
This is a request that the Commission add the crkeria for approval of sfte design. This
means that everything will be reviewed for adequate capacity on everything from a
duplex on up. The request for adoption of this standard is so the Commission can
continue to review and require facilities to be upgraded as part of the site design
guideline.
Janris moved to recommend that this criteria be added to site review. The motion was
seconded by Hibbert and passed unanimously.
OTHER
PLANNING ACTION 91-159
REQUEST FOR REVISION AND COMPLETE REPLACEMENT OF THE SITE
DESIGN AND USE GUIDELINES, WHICH ARE USED TO IMPLEMENT THE SITE
DESIGN AND USE STANDARDS OF 18.72 OF THE LAND.USE ORDINANCE.
APPLICANT: CITY OF ASHLAND
Fregonese reviewed his memo to the Council dealing wfth large scale commercial
development.
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
NOVEMBER 72 �1991
The major change in the guidelines is changing the word "should" (an advisory word,
not enforceable according to LUBA) to "shall" and "will". Ashland Street standards
have been added, the Downtown Plan, Historic Commission guidelines, and a code for
water efficient landscaping.
Carr moved to recommend to the Council adoption of PA91-156.
Fregonese said the Commission could begin addressing each item at the Study
Sessions.
Bingham sees the pressure to do hasty things because of pressure from higher up.
He can live with it, but he is not comfortable with the process.
Thompson would like to see more language for potential pedestrian accesses.
Hibbert seconded the motion and it was carried unanimously.
Resolution
A resolution is needed to prepare Chapter 13 of the Comprehensive Plan. Jarvis
moved to resolve to start the process. Carr seconded the motion and it was carried
unanimously.
An attempt will be made to meet on December 11, 1991.
TPAC Representative
The Transportation Planning Advisory Committee needs a representative from the
Planning Commission to serve on the committee to look at the transportation plan.
Janris and Carr both volunteered.
Vacation of Allevs
Thompson mentioned that he would like to see the Commission review the vacation of
alleys. Fregonese said a couple of Commissioners and Council persons should talk
with Steve Hall. Thompson will meet with Don Laws and other Commissioners at his
earliest possible convenience.
TID Water Rights
One or two of the Commissioners needs to talk with Steve Hall or Dick Wanderscheid.
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
NOVEMBER 12,1991
Affordable Housing Density Bonus
This item will appear on the December agenda.
ADJOURNMENT
The meeting was adjourned at 10:10 p.m.
ASHUWD PLANNING COMMISSION
REGULAR MEETING
MINUTES
NOVEMBER 12 ,1991
CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
R�JLAR MEF�rING
M I NUTES
November 25, 1991
ATTENDANCE:
Present:
Absent:
Chair Adams called the meeting to order at
7:30 p.m. at 340 S. Pioneer Street.
Patricia Adams, A1 Alsing, Tom Pyle, Lee
Howard, Wes Reynolds, Ken Mickelsen.
Councilor Greg Williams.
None
I. ADDITIONS OR DELETIONS TO TNE AGENDA None
II. APPROVAL OF MIPIITPES Cortvnissioner Alsing made a motion to approve
the minutes of the October 28, 1991 meeting
as written. Co�issioner Reynolds seconded.
The vote was: S yes 0 no
III. BILLS AND FINANCES
A. Apvroval of orevious month's disbursements
Coimnissioner Pyle made a motion to approve the previous month's
disbursements as indicated by Payables checks 1k5738 through Ik5831 in the
amount of $58,948.48 and Payroll checks ��4993 through 4i5042 in the amount
of $25,696.54. Commissioner Reynolds seconded.
The vote was: 5 yes 0 no
B. Aparoval of Seotember 30. 1991 Financial Statement
Comm�issioner Pyle made a motion to approve the September 30, 1991
Quarterly Pinancial Statement. Coromissioner Alsing seconded.
The vote was: 5 yes 0 no
IV. AUDIENCE PARTICIPATION ON THE AGSNDA
V. AUDISNCE PARTICIPATION NOT ON THE AGENDA
None
A. Pattv Frve and Bea Gilliam on Calle Guanaivato
Patty Frye and Bea Gilliam were present in the audience. Patty Frye
read a statement concerning the Co�ission's decision at the previous
meeting to approve the 1992 marketplace operations agreement at the same
level as in 1991 rather than reducing the number of booths as had been
proposed the previous year. They indicated that they felt it was
Ashland Parks and Recreation Co�mnission
Regular MeetinQ November 25. 1991
AUDIENCE PARTICIPATION continued
Page 2
Pattr Frve and Bea Gilliam
inappropriate for the Couunission to change its policy at a time when all
parties to the previous discussion in 1991 were not present. They
indicated that the plaza merchants were not informed'that the Co�mnission
would be making a decision about the Marketplace at the October 28th
meeting and that they were being left out of the decision making process.
By way of explanation, Coimnissioner Reynolds indicated that he had made
the motion to extend the operation of the Marketplace for one more year at
the 1991 level because the Co�ission had not yet formulated plans for
improvement of the Calle Guanajuato area. He said that although he was not
a Co�mnissioner at the time, he attended the meeting the previous year when
there was a lot of input from both crafts persons and plaza merchants and
that his understanding of the Cotmnission's decision at that time was that
the size of the marketplace would gradually be reduced so that a detailed
plan for implementation of improvements in the area could be put into
effect. He said that he too would like to see a plan adopted so that the
issues surrounding use of the Calle Guanajuato area could be resolved, but
that he did not believe that it was necessary to reduce the size of the
marketplace for 1992 when a plan had.not yet been adopted.
Patty Prye and Bea Gilliam indicated that they would like to be
informed on any meeting date in which any topics or decisions concerning
the Marketplace and use of Calle Guanajuato would be considered.
V. OLD BUSINESS
A. Aparoval of tree arnnin� bids
The Cotmnissioners were presented with a bid tabulation form showing the
four bids which had been received for pruning in Lithia Park. The low
bidder was Tom Myers from Upper Limb-it who had previously performed
excellent work for the department.
MOTION Commissioner Alsing made a motion to accept the bid from Tom Myers.
Conenissioner Howard seconded.
The vote was: 5 yes 0 no
B. Water Street site
Director Mickelsen reported to the Co�mnissioners that City of Ashland
staff and Ashland Sanitary had contacted the department about using the
Water Street site as a permanent recycling depot. Ashland Sanitary would
be applying to the Planning Cortm�ission for a permanent conditional use
permit for that purpose. Director Mickelsen reported that in conversations
with the City and Ashland Sanitary if. had been suggested that the area
could be used jointly as a park and recycling depot.
Ashland Packs and Recreation Co�ission
Regular MeetinQ November 25. 1991
Water Street site continued
Page 3
In discussion, due to the fact that the City does not have another
location other than the Water Street site suitable for the recycling depot,
the Coimnissioners expressed the opinion that it would be in the best
interest of the City for the site to be used cooperatively for park
purposes and a recycling depot. Having looked closely at the site, the
Co�issioners indicated that they could support having the recycling depot
more permanently located at the Water Street site under the following
conditions:
1) that a minimum 30 feet buffer be maintained along Ashland Creek,
2) that the portion of the site which would be used for the recycling
depot remain under City jurisdiction and that the reroaining portion be
dedicated as park property,
3) that there would be an understanding between the City and the Parks
Co�ission that if the recycling depot were to vacate that portion used for
the recycling depot that the City would offer the Cotmnission the option of
having that portion dedicated as park property also,
4) that the conditional use permit be granted for ten (10) years
rather than permanently so that all parties could review the site in the
future to determine whether or not that was still the best location for the
recycling depot,
5) and that the Co�ission and Ashland Sanitary enter into an
agreement which would stipulate how the depot will be maintained which
would include a financial commitment by Ashland Sanitary to include
landscaping, beautification, and improvements to the depot site.
The Commission asked Mr. Mickelsen to continue to work with City staff and
Ashland Sanitary and bring follow-up information to the Coimnission as things
progress.
VI. NEW BUSINESS
A. Authorization to advertise for bids for water tacilitv at Garfield Park
MOTION Co�nissioner Howard made a motion to authorize advertising for bids for
Garfield Park site development. Co�nissioner Pyle seconded.
The vote was: 5 yes 0 no
B. Recommendation for realacement for Co�ission Seat li2
MOTION Having interviewed the applicants for a replacement appointment to the
Cormnission to fill Coromissioner Howard's seat which will become vacant in
January 1992, Co�mnissioner Pyle made a motion to reco�nend to the City
Council that it appoint Teri Coppedge to Seat 4t2. Covanissioner Reynolds
seconded.
The vote was: 5 yes 0 no
Ashland Parks and Recreation Co�ission
Regular Meeting November 25. 1991
VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECfOR'S REPORT
Page 4
A. Oaen Space Park Propertv Vozel's
Director Mickelsen presented a memorandum to the Cormnission which
indicated that since July 1, 1991, approximately $1,800 has been collected
in system development charges for future park and open space purposes. The
Vogels have expressed interest in selling their property to the City for
open space/park purposes and have asked tha[ the City pay for an appraisal
of the property.
MOTION After some consideration, Commissioner Alsing made a motion to approve
spending SDC funds for an appraisal of 'the Vogel property on Hersey Street.
Co�mnissioner Howard seconded.
The vote was: 5 yes 0 no
IX. ITEMS PROM COlAIISSIONERS
Co�issioner Pyle indicated that a co�unications class at SOSC had
undertaken a project which studied the rat population in Lithia Park and
the measures which the Co�rm�ission has taken to address the problem. The
report indicated support for the Co�nission making a significant effort to
reduce the rat population.
X. NEXT MONffI�S AGENDA A Budget Study Session was set for Monday,
December 9, 1991 at 7:00 p.m.
The next Regular Meeting was set for Monday,
December 16, 1991 at 7:00 p.m.
Respectfully submit[ed,
��t��
Ann Benedict
Management�Assistant
ASHLAND PARKS AND RECREATION COMMISSION
CITY HALL ASHLAND, OREGON.97520 48&5340
.,•''OF `°',,a
PARK COMMISSIONEFS: 4� Lj.O KENNETH J. MICKELSEN
Direc�or
PATRICIA ADAMS I
ALLEN A. ALSING
LEE HOWARD
THOMAS W.PVLE
WES L iiEVNOLDS
V�.��l �V
TO Mayor Golden and City Councilors
FROli Ashland Parks and Recreation Commission
DATE December 31, 1991
SUBJECT: Recommendation concerning Open Space Park Program
Vogel property
The Ashland Parks and Recreation Commission recommends
that the City Council approve the use of Parks SDC
monies for appraisal purposes for the Vogel property
which is located along Ashland Creek on Hersey Street
and consists on approximately five acres. The Voqel's
are very interested in having the City acquire the land
and preserve it for park purposes._ The land has been
identified as part of the Open Space Park Program. As
of November 1991, $1,800 has been collected in SDC
charges for parks and open space. The Commission
anticipates that the appraisal fee will be less than'
51,800.
Home of Famous Lithia Park
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December 30, 1991
Brian Almquist, City Administrator
Steven Hall, Public Works Director ��U�I
Water Budget Options
ACTION REOIIEBTED
City Council direct staff to delay all or part of the following
projects contained in the approved 1991-1992 budget:
Account Number Project
Cost
270-51-704.000 Carbon Feeder 12,000
270-51-704.725 700 feet of 30" pipe 35,000
270-51-624.810 Filter Plant Study 50,000
TOTAL 97,000
During the discussion of the current water rate increase, Council
discussed options that could be delayed and lessen the impact of
future water rate increases.
Staff recommended two projects (carbon feeder and 30" water line)
which would'have relatively minor impacts on the operation of the
water system. A third project (filter plant study) could have
potentially high impacts on the operation of the water filter
plant.
Council asked staff to present our evaluation of those three
projects.
CARBON FEEDER. When staff was purchasing the new carbon
feeder for the plant, it was found that a new carbon feeder
could not be installed because of size and safety
constraints at the existing facility. The existing carbon
feeder was installed in early 1960's and does not meet
current safety standards. The reliability of the unit is
suspect because of its age.
I
I
i
i Water Budget Options
December 30, 1991
page 2
30" WATER MAIN There is an adequate supply of 30" water
pipe for the continuation of the replacement of the water
supply line between the east/west forks of Ashland Creek and
Hosler Dam. Because of new construction activities, this
project has fallen behind schedule.
FILTER PLANT STUDY This project was requested by staff in
the 1991/1992 budget. The City Council increased the amount
from $20,000 to $50,000 after hearing a report from
Councilor Reid about the condition of the plant.
The study includes two phases. The first phase is a space
and functional review of the filter plant office, laboratory
and control room. A recommended plan for improvements will
be the end product. The second is a functional,
obsolescence and safety review of the process portion of the
filter plant. The result of that study will be a detailed
capital improvement program to meet current and future
needs.
There is no capital improvement program for the filter
plant. The plant was constructed in 1948 and improvements
were made in the early 1960's, converting from a slow sand
to a rapid sand filter system. Other than some improvements
in the chlorine feed system, very little has been done to
upgrade the plant or replace old or obsolete equipment.
Some of the existing equipment is 1948 vintage..
Staff has made some mbdifications to meet current water
quality and safety standards. One such improvement was the
temporary installation of a polymer feeder.
The sweeps, slow mixers and weirs in the settling beds were
built in 1948 and are in need of replacement. At this point
in time, we could replace those units, but we do not know if
they will fit into the long term needs for the plant.
Safety issues are a major concern, particularly with the use
of cholorine, alum and carbon at the plant.
Control units and valves for the existing filter beds need
to be replaced, but the location may be temporary depending
on the outcome of the space study. The completion of two
existing filter beds will pose the same problem.
Water Budget Options
December 30, 1991
page 3
The plant is providing water which exceeds federal and state
standards for water quality. New regulations keep pushing
the plant closer to its limits to meet water quantity and
quality requirements. This study would provide the city
with a logical and integrated program to begin meeting those
requirements as well as upgrading the plant.
There is no storage area available for any new chemicals or
equipment. As an example, if corrosion control is required
in the near future (lead and copper regulations), there is
no place to store chemicals or the feed units.
The telemetry (electronic surveillance equipment) needs to
be upgraded and, in some instances, totally replaced. This.
will be part of the study. The reliability of portions of
the existing system is not good. The computer that controls
the system is no longer manufactured and has proven to be
unreliable. We have had to have it repaired twice in the
last twelve months.
Standby power for the plant is another issue. There is no
place to install the generator out of the weather. If a
building were constructed to house the generator, we do not
know if it would fit the future overall needs of the plant.
Delay of this project would put staff in the position of
venturing "best guesses" for improvements to the water
filter plant.
Staff recommends deferral of the carbon feeder and water main
purchases, but not the filter plant study.
SMH: rm\Water��na�M.�
cc:. Dennis Barnts, Water Quality Superintendent
Daryl McVey, Water Plant Supervisor
a �F� AS/��`°�.
N 9 0
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':J1L�1jE1'�:
�rntnr�ndum
December 20, 1991
Mayor and Ciry Council
Dick Wanderscheid
SRC WATER CONSERVATION STUDY WATER
CONSERVATION ADVISORY COMMITTEE
RECOMMENDATIONS
In July 1991, Synergic Resources Corporation completed the Draft
Demand-Side Resource Study for the Ciry of Ashland. Mayor Golden
subsequently appointed a Water Conservation Advisory Committee to
work with Staff and review this report before it was forwarded to the
City Council for action.
This committee has held five meetings since September 3, culminating
on December 2. At these meetings, the report was reviewed in
minute detail and as a result, a number of changes have been
suggested. These changes make the report more understandable
and in both the committee's and Staff's opinion, a better documerrt.
The suggested modifications, however, do not reflect any significant
changes to the overall thrust or conciusions of the report.
At the December 2nd meeting, the committee unanimously
recommended the Ciry Council adopt the report (as amended by the
committee) as official Ciry policy to guide water acquisition actions by
the City in the future.
In addition, there are a couple areas of concern which surfaced
during these meetings which the committee felt needed to be
specifically conveyed to the Ciry Council.
The first area dealt with the vital role that education must play for
water conservation to be successful. All of the actions recommended
in the report will require extensive educational efforts as an integral
part of their success. However, prior to any program offerings, the
entire water supply/water conservation sftuation needs to be
communicated to Ashland's citizens. There needs to be educational
efforts directed to the fact that cot�servation is a very viable source of
new water and that customers will not be inconvenienced, but will
actually benefit from taking part in the City's water conservation
efforts. It needs to be made very clear that water conservation does
not mean brown lawns and bricks in toilets, but the same level of
water service while using less water. Water use efficiency means
using water more efficiently, not using less water at the expense of
inferior amenities. Water conservation must not be referred to as
something ne ative that people have to do, but rather a desirable way
to reduce water consumption that will be totally voluntary and
something that people will want to do because ft will save them water
and money, and will help the environment.
The second area of concern deals with the issue of water rates. The
report suggests the City adopt seasonal water rates to encourage
water conservation. While seasonai rates could encourage water
conservation during the summer, the committee feft that seasonal
rates are not as equitable as block rates might be. Seasonal rates will
cause everyone's water bilis to increase in the summertime. Even if
customers are consistent low water users year round, they will still
have higher water bills in the summers. Block rates, however, will not
impact the small water user, but only those who use large amounts of
water. Since Ashland's water demand increases dramatically during
the summer, use of block rates could place adequate pricing signals
to large summertime water users, while not causing large bill
increases for people who.don't increase.their vuater usage during the
summer: It also gives people an incentive to get their water usage
into the lower block and thus would reward their conservation efforts.
While it is not the intent of the committee to suggest what kind of
rates the Ciry Council should set, the committee just wanted to let the
Council know that it had discussed this issue extensively and feels
that block rates have significant advantages over seasonal rates.
Therefore, this should be thoroughly investigated in future rate setting
deliberations.
The contract with SRC required SRC to present the results of the
study to the Council and Water Conservation Advisory Committee.
Since the committee has completed its review of the report, the
Council should set up a special work session for this SRC,
presentation. Upon the decision as to the date of the work session,
Staff will coordinate the date with SRC and make sure that all Water
Conservation Advisory Committee members are informed of the date.
Included with this memo are the following items: a list of the Water
Conservation Advisory Committee members, corrected meeting
summaries for all of the Water Conservation Advisory Committee
meetings, a list of the committee recommended changes to the report
and the SRC supplied glossary of terms.
Please feel free to give me a call at 488-5306 if you have questions or
need further assistance in this matter.
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December 18, 1991
Water Conservation Advisory Committee Members
City Staff
Advisory Committee Summary of Changes
The following is a list of changes submitted by the Committee:
On page S-1 in the first sentence the words "1 to 10
years° should be added in parenthesis after the phrase
"near term".
On page S-3 in figure S-1 "ccY' should be spelled out as
"hundred cubic feeY'.
Also on page S� the graph labeled figure S-1 the word
'acquire' should be added to "additional water rights" to
illustrate that these were new rights that the City needs
to try to acquire.
On page S-2 after the existing Public Information
Education paragraph the following sentence will be
added. "While education is depicted on the graph as
providing a very small amount of savings, it must be
recognized that for the success of all of the other
programs education will be vital."
On page S-4 the following will be added after load shape
objective "(reduce base foad and peak usage)".
Also on page S-4 A new sentence will then be added
to the end of the second paragraph that will state 'This
cost of new supply is based on a new dam which would
cost $11,000,000 with a 7% discount rate and a 100 year
life".
On page S-5 new third paragraph: "While conservation
clearly costs less than building new supply facilities it
should be made clear that it is still not a free resource.
Rate increases to fund conservation would be much
lower than rate increases needed to finance new supply.
Also because conservation will provide programs which
can help businesses and citizens reduce water
consumption, the result is that customer may have water
bills which are equal to or lower than before the
conservation program participation even with higher
water rates."
On page S-6 delete the first sentence under 'Regulatory
Alternatives' and the words "in addition" from the second
sentence of that paragraph.
On page S-8 in the third sentence of the first paragraph
the following draft language is proposed after the word
consumption "particularly that period after the TID
irrigation season ends and before the fall rains begin."
On page S-8 the following is proposed as. a new last
paragraph. "While conservation appears to be a very
feasible and cost effective alternative which can
significantly delay the need for new supply facilities, it is
very important to continue to monitor the success of the
programs proposed by this study. Savings need to be
verified and this plan needs to be updated on a regular
bases to make sure that the assumptions and
conclusions are still valid based on the City's real world
experience in the implementation of these proposed
programs."
On page S-9 figure S-2 will be akered to read "Base
Production Forecast" "Production Forecast with
Conservation".
On page II-1 add the word "biological" after the word
"aesthetic" in the second to last sentence.
On page II-1 in both the second to last and third to last
sentences of the Reeder Reservoir section the word
"figure" should be replaced with the word "number".
On page II-9 the second to the last sentence was
reworded to read 'This is largely due to the increase in
commercial development for tourism and the
construction of new residential units with large
landscapes."
On page II-9 add a new paragraph at the end of the
page to read 'The purpose of Figure III-8 is to identify
Weer Coomawtia+ /�CVI�aY CanmMee
Summary oi Chngn 2
DecemOer 18, 1881
the major facto'rs that deterrriine the level of water
demand in Ashland. Demand, or sales, is represented
by the line of hyphens: The most significant determinant
of sale is population, represented by the solid line. The
connection between population and water saies is clear
more people need more water. Rainfall, represented
by the dotted line, is also an important determinant of
water use. But unlike population, rainfall is inversely
related to water use. That is, when it rains more, people
tend to use less water in Ashland. Rainfall is inversely
related to water demand because, when there is little
rain, people need to irrigate more heavily.
On page II-13 figure II-11 will be changed to read "Base
Production ForecasY' "Production Forecast with
Conservation".
On page II-19 correction of the typographic error of the
word 'accurate'.
On page III-1 the last line will change to read "additional
time to explore a wide range of suppiy alternatives".
On page III-4 in the first sentence of the second
paragraph the words "Because the City is a major
consumer" will be removed and the words "among major
consumers" will replace it.
On figure III-2, on page III-8, the year 1990 should be
added.
On figure III-3, on page III-9, the years 1982 89 should
be added.
On page IV-9 under large customer audit the word
"volunteer" will be added after City staff.
On page IV-13 the legend on figure IV-2 will be changed
to read "Compliance with Water Screening Crfteria".
Also the dot symbols will be redone or replaced with a
different symbol to make it easier to read.
On page V-12 figure V-3 should include a column which
shows the percentage of average daily usage (3.19
million gallons).
Wmr Coonaervetion AdWmry Comminae
Summery of Chngea
DOCOmber 1B. 1881
On page V-21 a footnote will be added to the table
which clarifies the point that only the cost of leak
detection is attributed to the conservation program.
On page V-23 a percentage of average daily usage
figure will be added similar to the previous sections.
On page V-25 the second full paragraph will be deleted.
On page V-27 a footnote will be added to the table
which will point out that the proposed rates do not
include inflation or major new projects which could also
raise rates.
On page V-45 a new paragraph is added to explain why
non-residential toilets cost more than residential toilets.
"Commerciai quality toilets are significantly more
expensive than residential qualiry toilets. Wholesale
purchasing opportunities were assumed for both types
of toilets. $75 is 60% of a rypical $125 retail purchase
cost of a new residential ultra low flush toilet. $165 is
60°k of a typical $275 retail purchase cost of a new
commercial/industrial ultra low flush toilet.
On page VI-1 after the existing Public Information
Education paragraph the following sentence will lie
added. "While education is depicted on the graph as
providing a very small amount of savings, it must be
recognized that for the success of all of the other
programs education is vital."
On page VI-2 the following will be added after load
shape objective "(reduce base load and peak usage)".
On page VI-3 in figure VI-1 °ccfl' should be spelled out
as "hundred cubic feeY'.
On page VI-3 the graph tabeled figure VI-1 the word
'acquire' should be added to "additional water rights" to
illustrate that these were new rights that the City needs
to try to acquire.
On page VI-3 after the first sentence a new sentence will
be added that states "This cost of new supply is based
on a new dam which would cost $11,000,000 with a 7%
discount rate and a 100 year life.
Wur Cao'uervation AdAaay CwnmXles
summery m a,rgn 4
Oecember 19, 1891
On page VI-4 a new third paragraph will be added:
"While conservation clearly costs less than building new
supply facilities it should be made clear that it is still not
a free resource. Rate increases to fund conservation
would be much lower than rate increases needed to
finance new supply. Also because conservation will
provide programs which can help businesses and
citizens reduce water consumption, the result is that
customer may have water bills which are equal to or
lower than before the conservation program participation
even with higher water rates.
On page VI-5 delete the first sentence under 'Regulatory
Alternatives' and the words "in addition" from the second
sentence of that paragraph.
On page VI-7 in the third sentence of the first paragraph
the following draft language is proposed after the word
consumption...°particularly that period after the TID
irrigation season ends and before the fall rains begin."
On page VI-8 the following is proposed as a new third
paragraph. "While conservation appears to be a very
feasible and cost effective alternative which can
significantly delay the need for new supply facilities, it is
very important to continue to monitor the success of the
programs proposed by this study. Savings need to be
ver'fied and this p�an needs to be updated on a regular
bases to make sure that the assumptions and
conclusions are still valid based on the City's real world
experience in the implementation of these proposed
programs."
On page VI-9 figure VI-2 will be altered to read "Base
Production ForecasY' "Production Forecast with
Conservation".
To the SRC supplied glossary the following term needs
to be redefined:
Levelized Cost, or Life Cycle cost: is the per-unit cost of
saving water over time. The levelized cost unit_used in
Ashland's Water Demand Side Resource Study, dollars
per hundred cubic feet ($/cc�, describes how many
current value dollars are required to conserve each 100
cubic feet of water over the life of the program.
Weer Coonaervation AdNaory CommMee
Summery of Cnfgn
December iB. 1881
Because of the discounting effect the idea that a dollar
in hand now is worth more than a dollar promised for
the future, because the dollar in hand can earn interest
computing Levelized Cost is not as simple as dividing
total program cost by total program savings.
Discounting is necessary because each conservation
program has a diffe�ent pattern of costs and savings.
For example, the showerhead dropoff program shown
on page V-36 has all its costs in the first year, while
savings extend for 15 years. The Single Family New
Toilet Incentive program on page V-46, on the other
hand, has five years of costs and 20 years of savings.
By considering the amount and timing of both savings
and costs, the Levelized cost figure. allows the costs of
such different programs to be compared fairly.
The first table on page V-36 reveals that, from the
Agency perspective, the levelized cost of the
showerhead dropoff program is $0.60 per hundred cubic
feet. That is, the cost over time of savings achieved
through this program is the equivalent of buying 100
cubic feet of water for $0.60. This levelized cost figure is
a function of the.water savings and total cost numbers
shown on the "Program Summary" table, atso on page
V-36.
Also these new terms will be added to the glossary:
Cooling needs: Many large commercial and industrial
cooling systems use water. Some systems use cooling
towers, which can lead to leakage or evaporation, while
other systems are "once through" systems, where water
is used once for cooling and then disposed of in the
sewer system. Naturally, the largest level of water use
for cooling occurs during summer months.
Demand Side Resources: These are conservation
opportuni4ies which can be substituted for new sources
of supply. The costs and benefits of new demand side
resources can be compared to the costs and benefits of
new supply side resources to determine the most
efficient way of ineeting increased system demand.
For example, if a community has a water supply of 100
units and projections indicate that demand will increase
to 110 units in five years, that community has two
Weer Caonservetlon AtlWSOry Commltlee
Summery ot Chngea
Decembm 1B. 1891
alternatives. It can create ten units worth of new supply
side resources, by building a new dam or pursuing other
new water sources. Akernatively, it can invest in enough
demand side resources, using conservation strategies to
reduce total demand below the current level of supply.
Depending on the cost of new supply opportunities, and
the extent to which low cost conservation strategies
have already been implemented, demand side resources
can be significantly less expensive than supply side
resources.
The term 'Unidentified Water Losses' appears numerous
times throughout the text and should be changed to
`Unaccounted For Water'.
Waer Cowuervetlan Advbory CommMee
Summery of Chnges
December 1B. 1881 7
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SYNERGIC RESOURCES
CORPORATION
CITY OF ASHLAND
WATER DEMAND-SIDE RESOURCE STUDY
GLOSSARY OF TERMS
MelbourneTower, 1511 Third Avenue, Suite 1018
Seattle, Washington 98101-1672
GLOSSARY OF TERMS
Acre-Foot
A measure of water volume.The amount of water that would cover 1 acre to a depth
of 1� foot. This equals 43,560 cubic feet.
�i
Administrative Costs
Administrative costs are those costs associated with program management, including
marketing evaluation, tracking functions, etc. Fixed administrative costs are relatively
constant, regardless of program participation levels. General program advertising and
computer equipment cosu, for example, will not vary significantly with participarion
levels and would therefore be classified as fixed administrative cosu.
Agency Test
This represents the net financial impact of a conservation measure of a utility. The
supply cosu which are avoided by installing the conservation measure are compared
to the implementation cost of the measure. This test does not take in to account
either secondary benefits (such as electricity savings) or cost incurred by program
pazticipanu.
Annualized Savings
The savings from a set of conservation measures which have been restated or
projected for any contiguous twelve month period.
Base Year
The calendaz year in which the cost/benefit analysis is performed.
Benefit-Cost Ratio
The standazd unit of ineasure of cost-effectiveness for consetvation programs and
used in various tests of the different perspectives on conservation. B-C ratios greater
than 1.0 indicate that the present value of benefiu exceed the present value of costs
and thus signify financially wocthwhile programs.
Benefit Cost Tests
Standardized tests used to evaluate conservation programs from one or more of the
following perspectives:
Agency
Participant
Society
Some of the standardized tests include the no losers test, participants test, the society
test, and the agency test.
Building Stock
The composition of buildings in the service territory. The buildings can be
differentiated on the basis of number of age, stories, square footage, function,
building style, etc.
BTU (British Thermal Unit)
Unit of ineasurement equal to the amount of heat energy required to raise the
temperature of one pound of water one degree Fahrenheit.
CCF
Hundred cubic feet. This equals 748 gallons.
Commercial Sector Water Use
Water used by all commercial premises in the service territory. This includes multi-.
family buildings in some communities, and others include multi-family usage in the
residential sector.
Confidence
Confidence refers to the level of statistical reliability about the parameters and results
I of a model.
Conservation Water
Reducing the amount of water used tkuough increased efficiency, without reducing
the level of service or satisfaction
Delivered Water
Water delivered to a user. Delivered water may be used for either inside uses or for
outside watering. It does not include precipitation or distribution losses. It may
apply to metered or unmetered deliveries.
Delivery Costs
Delivery costs are.those costs associated with getting a conservation measure or
package of conservation devices to a customer. Variable delivery cosu that aze
associated with a program include all costs wluch aze d'uecdy proportional to
participation levels. Rebate processing costs, assessed on a per-rebate application
basis, is one example of a vaziable delivery cost.
Discount Rate
The discount rate is an interest rate used to relate the future amounts of costs (or
benefits, such as salvage) to their equivalent present values. The discount rate
reflecu the rate at which a public institution borrows money.
2 �Jll�'
Economic Life
The economic life is the projected or anticipated useful lifespan of a measure used
for the cost analysis. While a measure may last longer than this projected period, any
cosu or benefiu which may occur after the end of this period need not be considered.
When discounting is considered, any such cosu (or benefits) aze usually so small as
to be negligible.
End Use
The function which is performed by using water (e.g., indoor iues such as washing
or flushing, or outdoor uses such as turf irrigation).
Evapotranspiration (ET�
The quantity of water transpired by planu; retained in plant tissue; and evaporated
from plant foliage, &om sunounding surfaces, and from adjacent soil, in a specified
time period.
Externalities
The costs to society of water generadon which aze not ieflected in the utilit}�s cost
Environmental extemalities aze playing an increasingly important role in conservadon
program evaluation as attempu aze made to include the environmental benefits.
First Cost
Initial wst, or first cost, is the money required for the purchase and installation of
a measure.
Free Drivers
Clistomers who install the conservation measures as a result of a conseivation
program but do not get counted as participants because they do not apply for the
program rebates.
Free Riders
The phenomenon of customers participating in programs and obtaining incen6ves for
actions they would do anyway in the absence of the program. Such impacts are
netted out in conservation program cost-effectiveness evaluations. However, the costs
incurred by these customers aze srill included as program cosu.
GPCD
Gallons per capita per day.
Gross Impact
The effect of water usage and/or demand that is observed
program or measure is implemented and before adjustmen
freeriderstrip, free drivers and snapback have been made.
3
after a conservation
u for effects such as
�ir�1
Incentive
A financial reward offered to utility customers to encourage their participation in a
conservation program.
Initial Cost
Initial cost, or first cost, is the money required for the purchase and installation of
a measure.
Inside Water Use
That part of the water used within a home or commercial establishment for any
purpose. Indoor water usually all goes into the sewer.
Installation Cost
A one-time cost associated with the installation of a particular conservation measure
or piece of equipment, exclusive of capital cosu.
Irrigation Sector Water. Use
All seasonal water use registered on separate meters and billed on the irrigation rate
schedule.
Levelized Costs
Cosu reflected as. a constant periodic payment. The net present value of the stream
of levelized costs is equivalent to the stream of original unlevelized cosu.
Life C�cle Cost Analysis
Life cycle cost analysis refers.to a present value evaluation of a system conducted
over the economic life of the system The life cycle cost includes the initial cost,
salvage values, and the annual costs of operation. Included in the cost of the
operation are cosu due to energy consumption, periodic replacement, operation,
insurance, and routine maintenance.
Load Shape
A load shape relates to water use to specific times during the day, month and/or
yeaz. Load shape data aze used to identify the impact a program on the overall
system water demand.
Lost Revenue
Some types of conservation programs may result in decreased sales and,
conespondingly, there may be an associated decrease in utility revenues. These
impacts upon utility revenues are analyzed closely in conservation planning and
evaluation. For example, We no-losers test subtracts lost revenue from the benefits
delivered from implementing a conservation program
R
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5
4 �:?'�J'
I
Maintenance Costs
The regular care and repair of ,equipment, annual maintenance contracu, and/or
salaries of facility staff performing maintenance tasks.
n4arginal Cost Long Term
The expected cost of an incremental supply-side resources wbose operation and/or
acquisition could be deferred as a result of load reductions. Marginal cost may be
calculated for each of the following costing components: water purchases; capacity,
j, construction costs (such as for a new dam or pipeline), transmission, and distribution.
Marginal Cost Short Term
j, The cost of producing the incremental gallon of water, for example, the cost of
purchasing the water (if necessary) and/or pumping and transporting the water to the
customer.
Market
T1�at portion of the utilities customers which are eligible to participate in a
conservation program.
Metered Water
Water soid to customers on the basis of actual measured use. This does not include
losses in distribution.
MGD
Million gallons per day.
MMBTU
A measure of energy equal to one million British thermal units (BTU). Used in
valuing secondary benefiu from conservation programs that reduce hot water usage.
Net Present Value (NP�
The value of a future stream of cash flows discounted to current year dollars.
Net Sa�zngs
Gross Savings less savings from free riders.
Non-Potable
Not suitable for drinking.
No Losers Test
This test is also referred to as the Non-participant Test, Unit Cost Test, or.the Rate
payer Impact Test. A comparison of the supply costs which are avoided by installing
the conservation measure compared to the cost of implementation, of the program,
and the loss revenues which result from the program.
5 �J'.r1J
Off-Peak
Period of relatively low system demands as specified by the utility.
On-Peak
Period of relatively high system demands as specified by the utility.
Outside water use.
The use of water for irrigation of gardens, lawns, and omamental shrubs, and for
replenishing swimming pools, and car washing.
Participants Test
Measures the difference between the quantifiable costs incurred by a participant in
a conservation program and the subsequent cost savings received by that participant.
Therefore a program is cost effective to a program participant if the value to the
participant exceeds the cost borne by the participant.
Payback Period
Measures the attractiveness of a conservation technology to the customer. It is
defined as the ratio of the fust year incremental customer cost to tlie first yeaz net
annual savings. This payback period can be used to determine the long run market
penetration of a program.
Penetration Rate
The annual rate at which a conservation measure is implemented, as a percentage
of the measure's mazket potential.
Persistence
Measures the effectiveness of a conservation measure. Persutence is usually
represented as. a percentage of the water savings that remains in effect each year.
Persistence is a function of two factors; equipment degradation and consumer
behavior.
Potable
Suitable for drinking.
Rebate
A one-time cash refund paid by the utility as an incentive to invest in a particular
conservation •measure or technology.
Replacement Costs
Those one-time costs to be incurred in the future to maintain the original function
of the item (e.g. buying a new device to replace a functional]y or technologically
obsolete device.)
6 �;�,r�`1
1
I
i-��
k
Residential Water Use
All inside and outside uses of water associated with residential premises.
Retrofit
To install a new fixture or replace an old 5xture in an e�cisting building.
Salvage Value
The value of a hardware measure at the end of the life cycle period. This value is
positive if it has residual economic value and negative if requiring demolition.
Sensitivity Analysis
A technique'to assess the relative effect of change on output of variations in the
input variables while holding the other variable or parameter constant.
Service Territory
The azea of land included in the distribution system of an agency.
Sewage
Wastewater from sewage treatment facilities; does not include storm and surface
water.
Society Test
This test includes benefits and costs for both the customers and the utility. This test
includes net participant capital cosu, utility program costs, and avoided supply costs.
which includes quantified effects of extemalities in the measures of costs and benefits.
Snapback
The reduction in conservadon savings over time. This is sometimes called the
removal rate.
��I
i�
System Capacity
The physical limitation of the system (e.g. pipelines and storage) to pass or flow
water to end-users.
Therm
A unit of energy measurement equal to 100,000 British thermal units (BTU).
Wastewater
Used water and drainage from a community, industry or institution.
Unaccounted for Water
Water produced but unaccounted for due to line loss, leakage, and accounting
discrepancies.
�J'�/J
ASHLAND F=RE DEPARZ'D�N''�'
MEMORANDUM
December 18, 1991
TO
FROM
S UB J E C T
Mayor Cathy Golden and Council
Keith E. Woodley, Fire Chief o�
Land Use Ordinance:
Street and Driveway Grades
The final draft of our land use ordinance amendment relative to
street and driveway grades will come before the Council for final
reading on January 7, 1992. After a joint review of the
ordinance by Fire and Planning Departments, it was decided to
modify Section 4, 18.76.060(C) by deleting the last sentence
which reads: "Flag.drives greater than 500' in length may be
approved if the structure has an approved automatic fire
sprinkler system or a fire hydrant installed according to
standards required by the Uniform.Fire Code."
While fire flow requirements may be reduced under current code
provisions by the installations of automatic fire sprinkler
systems, fire hydrants may not be eliminated entirely. The
rationale here is that fires can and do often occur outside of
buildings, which then require water supplies to control. The
fire code does not provide a logical nexus between flag drive
length and fire protection capability. The only requirement is
that adequate emergency vehicle access is provided, along with
sufficient turn-a-round space. Our current fire code already
stipulates these requirements and so the limitation on flag drive
length is also deleted from the proposed ordinance.
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF ASHLAND AMENDING THE LAND-
USE ORDINANCE RELATIVE TO STREET AND DRIVEWAY GRADES.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1 Section 18.08.195 of the Land-use Ordinance is
amended to read as follows:
"Section 18.08.195 Drivewav. An accessway serving a single
dwelling unit or parcel of land, and no greater than 50'
travel distance in length. A flag drive serving a flag lot
shall not be a driveway. Single dwelling or parcel accesses
greater than 50' in length shall be considered as a flag
drive and subject to all of'the development requirements
thereof.
SECTION 2. Chapter 18.08 is amended by adding the following new
Sections 18.08.196 and 18.08.255 to read as follows:
"I8.08.196 Drivinq Surface. A paved access capable of
supporting up to 44,000 lbs. gross vehicle weight. Surface
to be of minimum width as required by ordinance. Width
shall be increased on turns where necessary to ensure fire
apparatus remain on a paved surface during travel."
"18.08.255 Fire Work Area. An area capable of supporting
up to 44,000 lbs. gross vehicle weight. Area to be a
minimum of 20' by 40' and clear of vertical obstructions."
SECTION 3 Section 18.68.150 shall be amended to read as
follows:
"18.68.150 Drivewav Grades. Grades for new driveways in
all zones shall not exceed a grade of 20$ for any portion of
the driveway. Al1 driveways shall be designed in accord
with the criteria of the Ashland Public Works Department and
approved prior to issuance of a certificate of occupancy for
new construction. If required by the City, the developer or
owner shall provide certification of driveway grade by a
licensed land surveyor. All vision clearance standards
associated with driveway entrances onto public streets shall
not be subject to the Variance section.of this title.
SECTION 4 Section 18.76.060C is amended to read as follows:
"18.76.060 C. The flag drive for one flag lot shall have a
minimum width of 15 feet, and a 12 foot paved driving
surface. For drives serving two lots, the flag drive shall
be 20 feet, with 15 feet of driving surface to the back of
the first lot, and 12 feet, respectively, for the rear lot.
Drives shared by adjacent properties shall have a width of
20 feet, with a 15 foot paved driving surface.
Flag drives shall be constructed so as to prevent surface
drainage from flowing over sidewalks or other public ways.
Flag drives shall be in the same ownership as the flag lots
served. There shall be no parking.l0 feet on either side of
the flag drive entrance.
Flag drive grades shall not exceed a maximum grade of
15�. Variances may be granted for flag drives for
grades in excess of 15� but no greater than 18g for no
more than 200'. Such variances shall be required to
meet all of the criteria for approval as found in
18.100.
Flag drives serving structures greater than 24' in
height, as defined in 18.08.290, shall provide a Fire
Work Area of 20' by 40' within 50' of the structure.
The Fire Work Area requirement shall be waived if the
structure served by the drive has an approved automatic
sprinkler system installed.
Flag drives'and work areas shall be deemed Fire Lanes and
subject to all requirements thereof.
Flag drives,greater than 250' in length shall provide a
turnaround as defined in the Performance Standards
Guidelines as provided in 18.88._090.
SECTION 5. Section 18.88.050 B. of the Performance Standards is
amended as follows:
"B. Street Grade. Street grades measured at the street
centerline for dedicated streets and flag drives shall be as
follows:
1. Street and flag drive grades in Performance Standards
Developments shall not exceed a maximum grade of 15�. No
variance may be granted to this section for public streets.
Variances may be granted for flag drives for grades in
excess of 15� but no greater than 18% for no more than 200'.
Such variances shall be required to meet all of the criteria
for approval as found in 18.100.
Flag drives serving structures greater than 24' in height,
as defined in 18.08.290, shall provide a Fire Work Area of
20' by 40' within 50' of the structure. The Fire Work Area
requirement shall b.e waived if the structure served by the
drive has an approved automatic sprinkler system installed.
Flag drives and work areas shall be deemed Fire Lanes and
subject to all requirements.thereof.
Flag drives greater than 250' in length shall provide a
turnaround as defined in the Performance Standards
Guidelines as provided in 18.88.090."
The foregoing ordinance was first read by title only in accordance
with Article X, Section 2(C) of the.City Charter on the 17th day of
December, 1991, and duly PASSED and ADOPTED this 7th day of Januarv,
1992.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of 1gg2,
0
0
I
Catherine M. Golden
Mayor
RESOLUTION NO. 92-
A RESOLUTION OF THE CITY OF ASHLAND SUPPORTING THE ROGUE
VALLEY COUNCIL OF GOVERNMENTS' MISSION STATEMENT.
6
WHEREAS, there'is a need for intergovernmental communication and
cooperation on issues of mutual interest; and
WHEREAS, local governments in Jackson and Josephine Counties have
participated together through the Rogue Valley Council of
Governments since 1968 in addressing such issues; and
WHEREAS, the Rogue Valley Council of Governments Board of Directors is
currently rewriting the mission statement of the
organization; and
WHEREAS, the City of Ashland�is a member of the Rogue Valley Council
of Governments (RVCOG) and has been asked to review and
endorse the revised RVCOG mission statement.
NOW THEREFORE, the City of Ashland does endorse the following as the
RVCOG mission statement, and does commit itself to participation with
other local governments in support of RVCOG and its efforts to
accomplish the stated mission.
"We shall act
effective and
communication,
Oregon."
as a catalyst to promote quality of life,
efficient services, and leadership in regional
cooperation, planning, and action in Southern
The foregoing Resolution was READ and DULY ADOPTED at a regular
meeting of the Ashland City Council on the 7th'day of Januarv, 1992.
Nan E. Frankl
City Recorder
SIGNED and APPROVED this day of
Cathe
Mayor
1992.
ne M. Golden
ROGUE VALLEY COUNCII. OF GOVER1V1Vl�NTS
Mission Statement
I
We shall act as a catalyst to promote quality of life, effec�ve and efficient services, and
leadership in regional communication, cooperafion, planning, and action in Southern
Oregon.
!'Il..•_i_/r..�
Thiongh these GOALS, the Rogue Valley Council of Govemments and irs members have
a commitment to:.
A..
S.
C.
Sc4feguard med enhnnce the.region's enviranment and naturnl resources
Partiapate in the provisiors of human anil commweiiy services
Faci�tate region-wlde transportalion planning
D. Prov�de Yocal government asstslanee
E. Strengthen the RVCOG �inage and organization
(bECTstvfB$R 1991)
c
(ADM12) MISSION.GOA
0
C I T Y O F A S H L A N D
December 20, 1991
Greg Williams
744 Helman
Ashland, OR 97520
C I T Y H A L L
ASHLANO, OREGON 87520
tale0�one (�e 50J) {82.1211
Enclosed is the opinion on resolution 91-31 and the effect it has on
pending subdivision approvals. As you and I have discussed, the
authority of the council to adopt this resolution is "not free from doubt."
The resolution is authorized if it amounts to an interpretation of the
existing land use ordinance. If the resolution in effect amends the
ordinance then it is subject to all the procedural requirements of
ordinance adoption before it can be considered effective.
While I conclude in the enclosed opinion that the council can do what it
did, it is an issue that does not lend itself to certainty. Until such time as
the council actually amends the ordinance to add these standards, the
issue of the current effectiveness of the resolution remains in doubt.
Because of the probable substantial effect on hiilside development and
because of the significant uncertainty as to the effectivness of the
resolution, reexamination of tlie resolution by the council would be a
prudent course of action.
Q
l�w�-�
Paul Nolte
City Attorney
cc: Mayor Golden
Pat Acklin
Susan Reid
Phil Arnold
Don Laws
Rob Winthrop
bcc: Brian Almquist
John Fregonese
o`+ oF�asq�y
V O
O aEGO a
VII:
�rnm:
�ubjEti:
�emnrttn�unt
December 18, 1991
Brian Almquist
Mike Broomfield
Gas Fitters Test Fee
Brian, in issuing Gas Fitter's licenses under
Ashland Municipal Code 15.04.180 A.-2, it has come
to my attention that the $5.00 fee now charged under
15.04.iS0 A.-5 does not reflect the costs of
administration for this license. No fee is now
directly charged for the proctor or administration
of the test procedure also prescribed in this
section of the code.
After discussing per hour costs for a certified
proctor with Jill Turner and determining average
time of issuance for permits it is my recommendation
that the 15.04.180 section be amended to require a
Gas Fitter's License Fee of $25.00 and a testing fee
of the same amount. These fees will reflect
uniformity with Medford, and Jackson County both in
licensing and testing procedures.
Thank you for your attention to this matter, please
let me know if further information is needed.
Thanks
I
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 15.04.180 OF THE ASHLAND
MUNICIPAL CODE CONCERNING GAS FITTERS' LICENSE FEES.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLIAWS:
SECTION 1 Subsection 5 of Section 15.04.180 of the Ashland
Municipal Code is hereby amended by changing the gas fitters
license fee from $5.00 to $25.00, and establishing a testing fee
in the same amount.
The foregoing ordinance was first read on the 7th day of Januarv,
1992, and duly PASSED and ADOPTED this 21st day of Januarv, 1992.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this, day of Januarv, 1992.
Catherine Golden
Mayor
a
y.w. ..o�
pF �lth
i v 'i O
'o.�4E6��
�II:
rom:
�u�jec#:
��morttn�ixm
Decelaber 17, 1991
Brian Almquist, City Administrator
Steven Hall, Public Works DirectorJ�r`
Transportation Plan Recommendations
ACTION REOIIESTED
City Council adopt attached resolution allowing Mayor to sign the
proposed "Concensus View" formulated by the Jackson-Josephine
Transportation Committee (JJTC) for the next update of the Oregon
Department of Transportation's (ODOT) Six-Year Transportation
Improvement Program (TIPj for 1993-1998.
In 1988, the Jackson County Transportation Committee was formed
to provide a united approach in presenting requests to ODOT for
the TIP. The approach has been successful in bringing together
the county and cities of Jackson County.
Recently, Josephine County and the cities.of Josephine County
joined our effort, strengthening our stand with ODOT.
It has been a constant source of amazement that all the cities
and the two counties have been able to agree and support a single
list of projects. This.unity shows the strength and concern of
the political jurisdictions in the Rogue Valley.
This year, all transportation issues are to be considered in the
Six-Year TIP as before it was a highway-only program.
JJTC has recognized the need of other modes of transportation for
several years including the addition of the Rogue Valley Transit
District as an official voting member of JJTC.' In addition, the
issue of bicycles and pedestrians as modes of transportation has
been included in our deliberations.
As you will note, the TIP also includes airports.
Transportation Plan Recommendations
December 17, 1991
page 2
An 'addition to the JJTC has been the formulation of the
Transportation Advisory Committee (TRADCO) which is made up of
citizens and politicians from the Jackson County area to provide
the "political muscle" to take our approach one step higher.
TRADCO will be extremely active with the Oregon Transportation
Commission in presenting and pressing the issues in relation to
Southern Oregon. Greg Williams has been appointed to TRADCO and,
eventually, a member of the Ashland Transportation Committee will
also be appointed by the Mayor and Council.
The concensus view represents the needs of Jackson and Josephine
Counties and is my recommendation to the Council for approval.
A separate list of "smaller" projects such as signals and traffic
improvements will be developed as an addition to the concensus
letter. Generally, projects under $250,000 are not included in
the TIP. That list will be developed over the next several
months to be included in the regional concensus view.
SUMMARY
1. Ashland, by resolution, participates in JJTC as an active
member.
2. Ashland has appointed Councilor Williams as a member of
TRADCO, the political arm of JJTC..
3. Both JJTC and TRADCO unanimously recommend approval of the
"Concensus View".
4. Staff recommends approval of the Resolution and "Concensus
View".
.S� ml\TranPln.mem
cc: Wes Reynolds, Secretary, JJTC
Pam Barlow, Administrative Assistant
Encl: Reynolds Letter
Resolution
Concensus View
RESOLUTION NO.
A RESOLUTION AUTHORIZING SIGNATURE OF THE JACKSON JOSEPHINE
TRANSPORTATION COMMITTEE'S CONSENSUS VIEW LETTER ON PROJECTS
NEEDED IN THE OREGON DEPARTMENT OF TRANSPORTATION'S SIX-YEAR
TRANSPORTATZON IMPROVEMENT PROGRAM FOR 1993-98.
WHEREAS, a Jackson Josephine Transportation Committee,
composed of designated representatives of the cities of Jackson
and Josephine Counties, the counties of Jackson and Josephine and
other organizations with an interest in transportation has
formulated recommendations for the Oreqon Department of
Transportation's Six-Year Program; and
WI-IEREAS, the Committee has coordinated concerning City,
County, Regional and State transportation needs and recommends
projects for further study or improvements to the oregon
Transportation 'Commission based on a consensus of regional needs
and a variety of transportation modes; and
WHEREAS, representatives of the municipalities.of Jackson
and Josephine Counties have recognized the need to coordinate
their efforts to provide for transportation needs of the
residents, institutions and businesses through an organization
established to consider the overall transportation network within
the region.
This resolution was READ and DULY ADOPTED at a regular meeting of_
the City Council of the City of Ashland, Oregon on the 7th day of
January, 1992.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this
Catherine M. Golden, Mayor
day of January, 1992.
Reviewed as to form:
City Attorney
TranPlen\JJTC6YRmem
f
C
JACKSON COUNTY, OREGOA� �P�„ �STRAHL,DRECfOp KS
200 ANTEIAPE HOAD WHITE qTV, OHEGON 97503 f 82 122 or (503) 77&7288
FAXi (5�09) 8261855
r
Q10
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December 9, 1991
Works Director
Ashland, OR 97520
Steve Hall, Public
City of Ashland
City Hall
Dear Steve:
The Jackson Josephine Transportation Committee (JJTC), at
their meeting on November 18th, approved a revised consensus view
letter. Attached is a revised draft and a sample resolution form
that you may find useful for the approval of your governing body
of the Jackson Josephine Transportation Committee's work and to
approve a signatory to the letter. We want to get each member
agency's.signature by the end of January, which is several weeks
in advance of the ODOT hearing in Medford.
If there are any questions, or any problems, please call me
at 826-3122 or 776-7268. Thank you for your interest in regional
cooperation for improving our transportation network.
Sincerely,
We� ds, AICP
Transportation Planner
cc: JJTC Members
JACRSON JOSEPHINE TRANSPORTATION COMMITTEE CONSENSIIS VIEA
SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM 1993-98 PROJECTS
Dear Oregon Transportation Commissioners:
We present the consensus view of the local governments of
Jackson and Josephine Counties about projects to include in the
ODOT Six-Year Transportation Improvement Program. These
recommendations reflect mutual concerns for the overall, regional
transportation network. We do not refer to projects that ODOT
states will go to construction before the 1993-98 Six-Year Program.
Jackson County Priorities
Three highest priority projects in Jackson County needed to
improve key links in the regional transportation network are in
order of feasible construction: ij the realignment of Highway 238
from McAndrews Road to Oak Grove School [COnstruction 1993]; 2)
the extension of Highway 140 from Highway 62'to I-5 [Construction
to start in 1995]; and 3) the North Medford interchange of I-5 and
Highway 62 [Design to start in 1992 and Construction in 1997]. To
call these highest priority projects, means these projects are too
important to be delayed. There are also new high priority projects
that need to be studied, designed, and built within•the 1993-98
time frame as a direct result of the Interstate 5 and Highway 62
corridor studies now underway. The most urgent project from each
corridor study is also a high priority for the region.
Josephine Countv Priorities
There is immediate need for improvements to the "Y"
interchange on the Redwood Highway south of .the Rogue River. It is
a high priority for Grants Pass and Josephine County that a
reconnaissance study be completed and development proceed. The
other high priority is 6th and 7th Streets in downtown Grants Pass
for new signals and reconstruction. The City of Grants Pass has
budgeted funds to pay for one-half of the signal costs. We need
the State Highway Division to make these overdue improvements as
well as improvements on the Interstate 5 corridor.
Multimodal Proiect Needs
The JJTC has expanded its membership in response to the OTC's
expansion of the Highway Improvement Program into a Transportation
Improvement Program We have included projects involving non-
highway modes and alternative modes within the highway system as
part of our request for state assistance in improving regional
transportation. We emphasize modes with an existing local role,
and note others where state leadership is vital. (See pages 7& 8)
i
JACRSON JOSEPHINE TRANSPORTATION COMMITTEE CONSENSIIS VIEA
Jackson Countv Proiects that need to be Constructed
Oreqon 238 Resliqnment to McAndrews Road. (Construction 1993)
This project on the west side of Medford needs to proceed in
fulfillment of a jurisdictional exchange agreement. Jackson County
has paid $150,000 toward design and environmental assessment.
There is a project alternative that is entirely within the urban
growth boundary that requires no exception to land use planning
goals pursuant to the transportation planning rule.
oreqon 14o Extension between Highway 62 I-5. (Construction
to start in FY 1995) .From its present terminus at OR-62 to I-5 the
Highway 140 Extension would provide a direct route for heavy
industry in White City, and to recreational areas beyond. The
extension would better serve the region by reducing travel costs,
divert substantial .truck traffic from Highway 62, improve air
quality, enhance highway safety, and improved access to recreation.
North Medford Znterchange Improvements (Design 1992-3 for
Construction in 1997) This is a project important to the local and
state road network. Interchange improvements are also important to
the Medford-Jackson County Airport and to effective transit
operations. Congestion and grade separation problems at this
interchanqe are significant to the local, regional, statewide and
interstate group of freeway users who travel to Medford and Jackson
County. The project needs to widen the Bear Creek Bridge on Crater
Lake Highway and connect to state highways and city streets.
We would like to repeat what we mean by highest priority
projects: there is a reqional consensus that these projects should
not be delayed.
Urban Arterials
Federal Aid Urban highway funds are committed to reconstruct
Stewart Avenue in the Medford-Central Point FAU area and Hersey
Street and Mountain Avenue in the Ashland FAU boundary. We
appreciate the OTC's efforts in communicating to Congress the
importance of an improved Federal Transportation Act, greater
federal provision of funds, and matching funds ratios favorable to
local and state governments. We now need serious attention from
ODOT on Urban Arterials. This was promised at Highway Plan
hearings, but nothing is yet included in the 1991 Highway Plan.
Oreqon 99 from Central Point to Ashland. The City of Central
Point�s Master Plan for traffic circulation calls for the future
closure of Manzanita, Ash and Oak Streets and perhaps Cedar Street
at Front Street. The plan also calls for eventual signals at
Alder, Bush, and Laurel. These changes to improve circulation and
extend capacity on Front Street (OR 99) are characteristic of urban
E
JACRSON JOSEPHINE TRAN3PORTATION COMMITTEE CONSENSIIS VZEW
arterial needs. In Medford, there are needed improvements at key
intersections (the big "Y", McAndrews Road, and Barnett Road) that
affect planned development along the state's, urban arterials.
Between Medford and Phoenix we are still waiting for the promised
"Phase IZ" to address bicyclists and pedestrians needs. In
Phoenix, the intersections of Fern Valley Road, Bolz Road and
Cheryl Lane need improvements based on a Traffic Safety Coauaission
study. In Talent, the intersection of Colver and Suncrest Roads
needs realignment. In Ashland, there are several problem
intersections from downtown to Southern Oregon State College.
Projects that need Development
Hiqhway 62 Corridor Implementation of Traffic and Access
Manaqement Study from Medford to Eaqle Point. The .1991
intergovernmental agreement calls for state participation in
measures such as funding for purchase of accesses and state funding
for Highway 62 frontage roads that alleviate capacity problems on
the main highway.
Oreqon 62 Aidening to Four Lanes from the VA Domiciliary to
Eagle Point (Development.1995). This project was identified in
BCATS in 1972, and we requested widening of 62 out to 234 in the
last consensus view letter. Four-lanes are needed to the northern
urban growth boundary of Eagle Point. This highway had 11,000 to
12,500 ADT in this segment in 1987 through this two to three lane
section, and will be at peak hour capacity by 1992.
Oreqon 62 Reconstruction in shady Cove (Development 1996) from
south city limits to Trail needs to complete the connection between
two 1992 projects Trail to Casey State Park, Phase II north of
Shady Cove and Sams Valley Highway to Shady Cove, Phase II south of
the city.
Hiqhway Bridqe Replacement Projects
Hear Creek Bridqe on South valley view Road north•of Ashland
could be a state responsibility, if a proposed jurisdictional
exchange is made. The County has started the process for HBR
funds, and requests consideration of an exchange for state frontage
roads.
Hybee Bridqe over Roque River at Touvelle State Park with a
sufficiency rating of 7(seven). It cannot be rehabilitated to
reach an 80 rating.
Bear Creek Bridqe on Hiqhway 62 in Medford needs widening as
part of the needed improvements to the North Medford Interchange.
Depot Street Bridqe over Roque River in Roque River. Another
bridge with a low sufficiency rating that should be replaced.
�3
JACRSON JOSEPHZNE TRANSPORTATION COMMZTTEE CONSENSIIS VIEW
Jackson County Proiects that need Detailed Reconnaissance
INTERSTATE 5 CORRIDOR
The current status of the Southern Oregon I-5 Corridor Study
(incomplete and undistributed) leaves little basis to recommend
project priorities. Ramp improvements needed at the Highway 66
(Ashland), Highway 62 (Medford) and Sarnett Road (Medford) have
been identified by oDOT staff, consultants, and city staff during
review of recent development proposals. Needs include:
reconstruction of interchanges, widening of overpasses, ramp
improvements, new interchanges, viaduct improvements, and
connections to circumferential routes. Several projects are
already identified in acknowledged local Comprehensive Plans, such
as the Mountain Avenue Interchange in Ashland. The preliminary
traffic analysis now underway should be followed by a state-local
working group to: 1) proceed on projects showing immediate needs;
2) address transportation planning issues in the entire corridor;
and 3) coordinate land use and transportation planning. Much.of
this work is needed to properly describe projects for inclusion in
Comprehensive Plans and capital improvement programs in compliance
with the transportation planning rule.
Jacksonville Hicxhwav
Jacksonville Bypass on Hiqhway 238 could solve problems of
truck traffic and seasonal congestion on California Street. The
unique status of Jacksonville as a National Historic Landmark
merits special considerati:on. The city and its citizens have done
a great deal of work in a series of workshops, a community survey,
and public meetings. The City of Jacksonville has adopted findings
for a.Comprehensive Plan amendment that reflects an apparent
consensus of citizens within the City of Jacksonville as requested
by the county and state.. The City has forwarded their proposal to
Jackson County. Questions about the best way to comply with the
new transportation planning rule for the proposed bypass are issues
addressed with the kind of information that emerges from the
reconnaissance studies performed by ODOT. The area affected by the
city proposal includes areas that are safety concerns both east and
west of Jacksonville. Aighway 238 within three miles of
Jacksonville should be considered in the reconnaissance study for
a Jacksonville bypass.
4
JACRSON JOSEPHINE TRANSPORTATION COMMITTEE CONSENSIIS VIEp
Josephine Countv Proiects that need to be Constructed
(COnstruction 1992) This project is so important that Grants Pass
is willing to contribute 50� of the required funding for the
project. This work should be.done at the same time or before the
reconstruction of 6th and 7th.
US 199. Reconstruct 6th and 7th Streets in downtown Grant
Pass. They are also some of the most uncomfortable streets in our
area to drive because of the excessively high crowns, raveling and
numerous cracks and patches. We are spending a lot of energy and
local dollars improving the image of our City; 6th and 7th detract
from that image now. We plead for your cooperation to properly
maintain these important highway facilities thrbugh our community.
HiQhwav Bridges
Various locations on Highway 238 between Grants Pass and the
Williams area need attention to safety problems. The greatest
bottlenecks involve obsolete bridges such as on Oreaon 238.
Williams Hiahwav (Construction 1995) The existing bridge #2379
over Williams Creek is to be replaced because it is too narrow, it
has a short high arch and has poor geometric alignment. Also
needing replacement on Oreaon 238, Williams Hiahway is the bridge
over the Annleqate River, which is narrow and carries a high number
of log trucks and other large/heavy vehicles.
JACRSON JOSEPHINE TRANSPORTATION COMMITTEE CONSENSIIS VIEA
Josephine Countv Proiects that need to be in Development
US 199 South "Y" Znterchanae. (Reconnaissance 1992) The
intersection is already confusing and dangerous. New local
development including a major motel/convention/performing arts
center and improvements to the County Fairgrounds will need to use
this intersection in the near future. Work must begin soon to
design and construct a solution.
Agness Avenue Railroad Overcrossinu. Installation of a
railroad overcrossing is needed between "N" Street and Agness
Avenue in east Grants Pass. The proposed crossing is on the
Federal Aid System and is identified in our local Roadway Safety
and Traffic Management Plan.
Oreqon 260 ImArovements on Roque River Loon. Widen,
reconstruct, and undertake safety improvements along Lincoln Road
from Lower River Road to Upper River Road.
Josephine Countv Proiects that need Detailed Reconnaissance
Interstate 5
Southern Oreqon Interstate 5 Corridor Study. (Reconnaissance
1992) To evaluate needs and alternatives for north-south traffic
through Josephine and Jackson Counties. This study would address
such issues as the need to serve through traffic, need to
reconstruct interchange overpasses or ramps, and when to rebuild or
add interchanges in Ashland, Talent, Phoenix, Medford, Central
Point, Seven Oaks, Gold Hill, Rogue River, Grants Pass, and Merlin.
Gran'ite Hill Road Extension at North Grants Pass Interchanqe.
Reconstruct Granite Hill Road at the i-5 Interchange at the north
end of Grants Pass. This project would realign Granite Hill Road
through existing State owned properties and should clean up poor
traffic circulation/safety problems involving the I-5 ramps at
north 6th and 7th Streets.
IIS 199/Oregon 260 connection. Construction a new bridge
across the Rogue River west of Grants Pass connecting US 199 (at
Allen Creek Road) to Oregon 260 (at Lincoln Road) is a need
identified in the Grants Pass Comprehensive Plan. Jurisdictional
exchange discussions should begin as soon as possible. The
projects will require elimination of the traffic signal at Redwood
Avenue and 199 and installation of a new signal at Allen Creek
Road. This bridge will be an important link between two existing
highways in west Grants Pass. Proposed development in the vicinity
of this bridge will otherwise compound traffic congestion on "G"
Street, 6th and 7th Streets and the South "Y" interchange.
6
Y
JACRSON JOSEPHINE TRANSPORTATION COMMZTTEE CONSENSIIS VIEW
REGIONAL MULTIMODAL RECOMMENDATIONS
The Jackson Josephine Transportation Committee and our member
agencies have a substantial interest in the entire transportation
network. In addition to needed highway projects there are other
transportation needs that should be included in the 6-Year TIP.
Bikewavs
The highest priority projects in Jackson County for state
bikeways are all along Oregon 99. Now included in the Six-Year
Program is part of Oregon 99 between Rogue River and Gold Hill
(which left Miller's Gulch to Rock Point Bridge out). A wider
paved surface to provide shoulder bike lanes is needed on the Rogue
Valley Highway. There is significant citizen support for this
project as attested by a petition from citizens. It is consistent
with ttie Jackson County Bikeway Plan and should include a
connection to one of Josephine County's high priority projects. We
object to the removal of this project from the 6-Year Program as
recommended by the State Bicycle Advisory Committee. Funding
shortfalls may delay of some projects to later years in the Six-
Year Program, but cannot create a justification to remove a project
entirely.
We assume the continuation of the bikepaths on Ailliams
Hiqhway to Murphy Creek Road will occur before 1993 in Josephine
County. The next high priority bikeway project is on oreqon 99
from Grants Pass (Fruitdale Creek) to the Jackson County liae. An
overlay project was already scheduled on this segment of highway in
the 1991-96 program.
Local jurisdictions have adopted bikeway plans (often
developed with state funds) and will need state cooperation and
support in implementing those plans, especially in relation to
urban arterial routes.
Transit
This is another mode directly related to urban arterials.
State assistance with funding of Capital Needs of Rogue Valley
Transit District as identified in the Metropolitan Planning
organization Transportation Improvement Program is essential. A
high priority is state and federal assistance with Terminal
Development at the Downtown Medford Transit Center. Planning to
identify trunk routes. required under the new transportation
planning rule will also need assistance. .There is interest in
expanding several types of transit services in our region, and the
state's study of alternatives and assistance will be major
determinants in the feasibility of increased transit usage. A
supplemental description of specific RVTD projects is appended.
YI
JACRSON JOSEPHINE TRANSPORTATION COMMITTEE CONSENSIIS VIEA
Airnorts
our.region�s commercial airport is situated between Interstate
5 and the Crater Lake Highway and the corridor studies for these
highways need to consider relationships to air passenger and
freight terminals. The closeness to major hiqhway corridors makes
programs to develop intermodal connections essential to appropriate
development in the'entire north Medford/Central Point area. The
completion of the Central Point Interchange project in 1992 will
improve travel times to the Medford airport from northern Jackson
County and Josephine County. North Medford interchange
improvements will help reduce travel times to the Medford airport
from southern Jackson County.
Airport Master Plans also identify projects at the Josephine
County Airports in the Illinois Valley and at Merlin. The Ashland
Airport Master Plan is being updated in 1991, and specific projects
can be noted at the February 1992 hearing. The Medford/Jackson
County Airport Master Plan will be updated in 1992, and projects
can be expected for the empty slots in Region 3 for FY 1995, 1996
and 1998. Intermodal planning considerations at the Medford-
Jackson County Airport will involve such projects as relocating
Bullock Road within the airport, and changes to the airport entry
on.Biddle Road. Also significant for intermodal development are
plans for improvements along Highway 62 and the potential for
upgrading the private Medco Haul Road.
Pedestrian Facilities
Provision of sidewalks in recent state highway projects on
urban arterials has generally been nonexistent.. Sidewalks need to
be included as an integral part of such projects in the future,
since adequate sidewalks are essential to pedestrian safety and
effective transit use in our region.
Modes of State and Interstate Concern
Several alternative modes require connections across state
lines to have a functional system. A pipeline for petroleum,
retaining a through railroad connection, and telecommunications
services may have significant benefits for reducing trips people
must make and moving freight more efficiently. State leadership is
essential for these modes, because no local government entity has
responsibility for any of these transportation alternatives.
8
JACRSON JOSEPHINE TRANSPORTATION COMMITTEE CONSENSIIS VIEW
Supplemental Project List for JJTC Consensus view
JACKSON COUNTY AND CITIES WITHIN THE COUNTY SIGNALIZATION AND
INTERSECTION PROJECTS
Concerns about inequitable project treatment that prompted this
listinq of intersections.
The following list of intersections has been compiled as a
supplement to the consensus view letter. We face a significant
dilemma by the current operation of the ODOT 6-Year Program on how
to request state assistance for the intersections that do or may
soon meet warrants for traffic signals, left turn lanes, or other
measures to improve safety and level of service. As local
jurisdictions we are agreed with the state that traffic signals
should be installed as warranted according to the Manual on Uniform
Traffic Control Devices. For-this reason, as well as the
relatively small cost per project and the short time frame in which
such projects can be implemented they do not belong in the 6-Year
Transportation Improvement Program except as a category for an
overall allocation of funds. A significant aspect of urban
arterials is the need for left-turn lanes and signalization in
order to provide acceptable levels of service. Projects should
proceed as warranted, consistent with the function of the road, and
with an appropriate level of state funding. We include the list so
as not to be excluded from 6-Year Program, but feel ODOT should
mend its ways.
Intersections with I�provement/Signalization Needs
Ashland
Walker Avenue and Siskiyou Boulevard. (Meets accident warrant)
North Main and Maple. (Left-turn refuge in current 6-Year Program)
Highway 66 and Tolman Creek Road. (LID has been formed.l
North Main/Wimer/Hersey Streets.
East Main and Oak Street.
Hargadine/South Pioneer/FOrk St. (SOUth
traffic in 1991.)
East Main/Siskiyou/Lithia Way.
East Main/Gresham/Hargadine.
East Main and Mountain Avenue.
Church Street and Scenic Street.
Siskiyou Boulevard and Sherman Street.
Siskiyou/Beach/Morse.
Talent
Pioneer closed to through
Colver Road/South Pacific Highway/Suncrest Road/Talent Avenue.
I
I
i
I
JACRSON JOSEPAINE TRANSPORTATION COMMITTEE CONSENSIIS VIEW
Phoenia
Fern Valley Road/South Pacific Highway/Bolz Road/Cheryl Lane.
Medford
McAndrews and Springbrook (signals and illumination)
Springbrook and Spring (signals and illumination)
Columbus and Jackson (signals and illumination)
Rossanley and Sage (signals and illumination)
Highland and Siskiyou (channelization, signals, and illumination)
Table Rock Road and Merriman (channelization, signals, and
illumination).
Central Point
Beall and Highway 99
Pine and Front Streets
Scenic/Tenth/Third/Upton
Eaqle Point
Nick Young Road/Highway 62/Royal Avenue.
Roque River
Depot Street between I-5 Interchange and Main Street.
IInincorporated Jackson County
East Pine Street and Hamrick Road.
South Pacific I�Iighway and South Valley View Road
The following pages contain a similar list of intersections for
Josephine County.
lo
November 22, 1991
JOSEPHINE COUNTY. CITY OF GRANTS PASS AND CITY OF CAVE JUNCTION
ODOT SIX-YEAR TRANSPORTATION IMPROVEMENT PLAN 1993 -1998
SIGNALIZATION/INTERSECTION PROJECTS
OR 99 Roeue River Hwv
At Parkdale Drive This is the hiehest nrioritv siQnalization
pro.iect for Josevhine Countv and the Citv of Grants Pass An ODOT
study indicates warrants would be met when the Grants Pass Parkway
(Third Bridge Route) is opened to traffic. The county plans to
reconstruct Parkdale Dr. in 1992 and the.signal needs to be
installed by the state as part of this work.
US199 Redwood Hwv
At Dowell Road. Install a signal. Dowell Road is designated
as an urban arterial and serves a rapidly developing portion of the
Grants Pass urbanizing area.
At Willow Lane. Install a signal. This is a heavily used and
dangerous intersection. Willow Lane is designated as an Urban
arterial. It provides primaTy access to Rogue Community College
and also serves the same rapidly developing portion of the Grants
Pass urbanizing area as Dowell Road.
At Deer Creek Road. Install a left turn lane at this county
designated rural local collector route. This intersection is a
rural commercial node serving a fairly large region. There is a
post office, gas station, supermarket and a few other businesses
which attract local residents as well as serving through traffic.
At Laurel Road. Install a left turn lane at this county
designated rural local collector route. A regional golf course is
located at this intersection and generates significant traffic.
At Lone Mountain Road (in O'Brien) Install a left turn lane
at this county designated rural local collector route. There are
commercial uses at this intersection like a post office, gas
station and small market as well as the Illinois Valley Rural Fire
Department station. The county is willing to commit $30,000 toward
this project.
At Sixth Street and Midland Avenue. Install a signal.
Midland Avenue is an urban collector and traffic volumes have
reached a point where traffic flow would ,be improved by
signalization.
i-
PAGE 2
November 22. 1991
JOSEPHINE COUNTY. CITY OF GRANTS PASS AND CITY OF CAVE JUNCTION
ODOT SIX-YEAR TRANSPORTATION IMPROVEMENT PLAN 1993 -1998
SIGNALIZATION/INTERSECTION PROJECTS
US199 Redwood Hwv
At Sixth Street and Lewis Avenue/West Park Street. Improve
operations and safety by realigning and combining Lewis Ave. and
West Park St. into one street intersection at Sixth Street. This
would eliminate an existing signal on Sixth Street and simplify
traffic operations.
At Terrv Lane and Grants Pass Parkwav (Redwood Hwv Svur)
Install a signal. Terry Lane is an urban collector in east Grants
Pass. It serves a commercial/industrial area which is building out
at a tremendously rapid rate.
pF ASN
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A.
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�Emorttxtc�ixm
December 24, 1991
Brian Almquist, City Administrator
Steven Hall, Public Works Director
�$u�1P� Signal LID Tolman Creek Road New Public Hearing
o l
ACTION REOQESTED
City Council adopt attached resolution settinq a public hearing
for the Tolman Creek Road Local Improvement District for February
4, 1992.
HACRGROIIND
At the December 17, 1991 council meeting, City Council directed
staff to prepare a resolution to set a new public hearing for the
signal LID based on the "expanded assessment" contained in my
December 12, 1991 report.
A resolution, cost estimate and notice of hearing is attached.
The "cost per acre" amount is based on the expanded LID using
cost per acre. The boundary does include all commercial property
near the railroad bridge. The City Council has the option of
selecting the preferred alternative(s) for assessing the costs of
the LID.
At the public hearing, staff anticipates providing the Council
with three options for assessing properties in the expanded LID
boundary. Those three options include assessment by area, trip
generation and a combination of those two methods.
.S� rIR\TOlmncrl.lid
cc: Paul Nolte, City Attorney
Jim Olson, Assistant City Engineer
John Fregonese, Planning Director
John MacLaughlin, Associate Planner
Jill Turner, Finance Director
Pam Barlow, Administrative Assistant
Keith Woodley, Fire Chief
Encl: Map of LID Boundary
Resolution w/exhibits A and B
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RESOLIITZON NO. 92-
A RESOLUTION OF
AIITOMATIC TRAFFZC
TOLMAN CREER ROAD.
:NTENTION TO PROVIDS FOR TSE INSTALLATION OF AN
SIGNAL AT THE INT&RBECTION OF ABHLAND, STREET AND
THE CITY COIINCIL OF THS CITY OF ASHLAND DOES RSSOLVE AS FOLLOWS:
S&CTION 1..It is the intention of the Council to construct by contract
an automatic traffic signal at the intersection of Ashland Street and
Tolman Creek Road. Such improvements will be in accordance with costs
estimated on attached Exhibit "A", 100$ of which will be paid by special
assessments.
SECTION 2. The Council will meet in the Council Chambers, Ashland Civic
Center, 1175 East Main Street on the 4th day of February, 1992, at 7:30
P.M.,.at which time and place the owners of the adjacent benefited
property are ealled upon to.appear before the Council or to submit
written comments and to show cause, if any, why the improvement should
not be constructed and why the owner's property should not be assessed
for the improvements.
SECTION,3. Warrants for the interim financing of the improvements shall
bear interest at the prevailing rates and shall constitute general
obligations on the City of Ashland and shall be issued according to the
terms and conditions in ORS 287.502 to 287.510 inclusively.
BECTION 4. The City Recorder is directed to serve notice to the
property owners by publishing a notice of the public hearing once in the
Daily Tidings, not less than ten (10) days prior to the hearing, and by
mailing oopies of the notice by registered or certified mail to the
owners of each lot benefited by the proposed improvement as shown on the
latest tax and assessment roll. The notice shall be in the form of
Exhibit "B" attached to this resolution.
This Resolution was READ and DIILY ADOPTED at a regular meeting of the
City Council of the City of Ashland, Oregon on the 4th day of February,
1992.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this. day of•
1992.
Catherine M. Golden, Mayor
E%HIBZT ��A��
CITY OF ABHLAND
DEPARTMENT OF PIIBLIC AORRS
ESTZMATE FOR
TRAFFIC BIGNAL INSTALLATION
Street: Tolman Creek Road
Limits: HWY 66 (Ashland St)
CONSTRUCTION ESTIMATE:
ENGINEERING 20$:
PROJECT TOTAL:
Estimate by: James H. Olson,
Ass.istant City Engineer
Date: 07/08/91
Revised Acreage: S.M. Hall,
Public Works Director
Date: 12/23/91
$130,000.
26,000
$156,000
TOTAL ASSESSABLE AREA IN LID:
ASSESSABLE COST PER ACRE OF LAND:
USE COST PER ACRE OF LAND:
69.636 Acres
2,240.22
$.2,300.00
NOTZCE.OF PUBLIC HEARING
ERFIIBIT ��g��
NOTICE IS HEREBY GIVEN that the City Council of the City of Ashland will
meet on the 4th day of February, 1992 at 7:30 P.M. in the Council
Chambers, 1175 East Main Street, to hold a public hearing to consider
the formation of a Local Improvement District as follows:
NATURE OF THE IMPROVEMENT: Install an automatic traffic signal at the
intersection of Ashland Street and Tolman Creek Road.
BENEFITED PROPERTY:
TdX LOtS 300, 500, 600, 900, 1000, 1001, 1002, 1101, 1200, 2700,
2701, 90.000, 90.001, 90.002, 90.003, 90.004, 90.005, 90.006,
90.007 and 90.008, 39-1E-11C;Tax Lots 1201, 1202 and 1203, 39-1E-
11D; TdX LOtS 1103, 1105, 1106, 1107, 1108, 1109, 1110, 2600, 2701,
2800, 2801, 2900, 3000, 3001 and 3100, 39-1E-14A; Tax Lots 100,
101, 200, 300, 400, 401(N), 401(S), 402, 500, 700, 702, 703, 704,
705, 706 and 707, 39-1E-14B; and Tax Lots 100, 200 and 300, 39-1E-
14BB.
ESTIMATED COST:
$156,000 or $2300 per acre of benefited property, 100$ of which
will be paid by special assessment.
ADDITIONAL INFORMATION: Preliminary project design information and
detailed estimates of project costs are available during business hours
at the office of the Engineering Division, 27-1/2 North Main Street.
NOTICE IS FURTHER GIVEN that all affected property owners are called
upon to appear at the hearing, or to submit written comments prior to
or at the hearing, as to why the improvements should not be constructed,
or why the benefited properties should not be assessed for the
construction in the manner proposed.
BY THE ORDER OF THE CITY COIINCIL
Nan E. Franklin, City Recorder
PUBLZSH: Daily Tidings
e, .•{�pF ASI�
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�Emorttnr��zm
December 19, 1991
Brian Almquist, City Administrator
Steven Hall Public Works Director �U v
���jP� Tolman Creek Road Transfer of Jurisdiction
ACTION REOIIESTED
City Council authorize Mayor to sign attached
agreement transferring the section of Tolman Creek
Road in the local improvement district to the.City
of Ashland.
Jackson County Public Works has offered to pay for
the cost of asphalt on the Tolman Creek Road LID in
the amount of $78,864..00. This amount offsets the
full cost of the LID to be charged to those
properties included in the LID.
City policy is to accept County roads as City
streets when they are improved to City of Ashland
standards. The LID will improve Tolman Creek Road
to City standards from the railroad tracks to a
point 1772 feet north of Ashland Street (Hwy 66).
This is the same agreement approved for the transfer
of.Ashland Mine Road when it was improved with
County participation and improved via the LID
process.
Staff recommends approval for Mayor's signature.
SMH: rin�e�y��nm�w,.�m
cc: Paul Nolte, City Attorney
Jim Olson, Assistant City Engineer
Dale Petrasek, P.E., County Engineer
Encl: Agreement
AGREEMENT
This agreement is made this day of 1991,
between Jackson County, a political subdivision of the State of
Oregon, hereinafter called "County" and the City of Ashland, an
Oregon municipal corporation, hereinafter called "City":
3
Tolman Creek Road, from Southern Pacific Railroad track to a
point 1772 feet North of Highway 66 as shown on Exhibit "A", is a
county road within Ashland city limits. For reasons pertaininq to
its geographical location, the cost of maintenance and improvements
to said road has become burdensome to County and it is desirable
that the County surrender jurisdiction over said section of road to
City.
IZ
City, being involved in an ongoing street improvement program
for roads and streets within the city limits, has need of funds in
order to perpetuate said program.
III
In order to further the interest of both entities, it is
mutually desirable that County contribute a sum of money or
equivalent resources to City and City accept the jurisdiction of
said section of county road within the city limits. This agreement
is for the purpose of furthering said mutual interests.
AGREEMENT 1
a
IV
Following execution of this agreement; City shall formally
request that County surrender its jurisdiction over Tolman Creek
Road from Southern Pacific Railroad track to a point 1772 feet
North of Highway 66 as shown on Exhibit "A" and shall adopt such
ordinances and resolutions as shall be necessary for the transfer
of jurisdiction of said section of road pursuant to Oregon Revised
Statute 373.270.
V
Following the jurisdictional transfer, but no later than
'��:2.:, .�z
15, 1992, County shall pay City the amount specified in
paragraph VI, subject to the obligations and for the purposes
therein provided..
VI
During the 1991-92 fiscal year, City shall acquire, construct,
improve, or repair the following street or road section:
Tolman Creek Road, from Southern Pacific Railroad track to a
point 1772 feet North of Highway 66 as shown on Exhibit' "A" to
urban standards approved by the Jackson County Department of Public
works, which urban standards shall include an asphaltic concrete
pavement overlay with no less than 3 inches of depth and a minimum
of 41 feet in width. County's contribution to this improvement
shall be $78,864.00.
AGREEMENT 2
i
u�i
If this agreement is payable beyond the budget year in which
it was made, it is payable from such county road funds received
pursuant to O.R.S. 294.060 as may then be appropriated for the
particular purpose of discharging the contract.
VIII
In cases of litigation arising out of this contract between
County and City, the prevailing party to the litigation shall be
entitled to reasonable attorney fees.
Executed this day of 1991.
CITY OF ASHLAND:
By:
Mayor
�k- ��j��
JACKSON COUNTY:
By:
County Administrator
APPROVED AS TO FORM:'
County Counsel
,a
AGREEMENT 3
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January 7, 1992
(Revised)
Brian Almquist, City Administrator
�r�m Steven Hall, Public Works Director J�„�����
signal LID Tolman Creek Road
New Public Hearing
ACTION REOIIESTED
City Council adopt attached resolution setting a public hearing
for the Tolman Creek Road Local Improvement District for February
4, 1992.
At the December 17, 1991 council meeting, City Council directed
staff to prepare a resolution to set a new public hearing for the
s�gnal LID based on the "expanded assessment" contained in my
December 12, 1991 report.
A resolution, cost estimate and notice of hearing is attached.
The "cost per acre" amount is based on the expanded LID using
cost per acre. The boundary does include all commercial property
near the railroad bridge. The City Council has the option of
selecting the preferred alternative(s) for assessinq the costs of
the LID.
At the public hearing, staff anticipates providing the Council
with three options for assessing properties in the expanded LID
boundary. Those three options include assessment by area, trip
generation and a combination of those two methods.
.S I'IR\Tolm ncrl.lid
cc: Paul Nolte, City Attorney
Jim Olson, Assistant City Engineer
John Fregonese, Planning Director
John MacLaughlin, Associate Planner
Ji11 Turner, Finance Director
Pam Barlow, Administrative Assistant
Keith Woodley, Fire Chief
Encl: Map of LID Boundary
Resolution w/exhibits A and B
RESOLUTION NO. 92-
A RESOLUTION OF
AIITOMATIC TRAFFIC
TOLMAN CREER ROAD.
INTENTION TO PROVIDE FOR THE INSTALLATION OF AN
SZGNAL AT THE INTERSECTION OF ASHLAND STREET AND
THE CITY COIINCIL OF THE CITY OF ASHLAND DOES RESOLVE AS FOLLOWS:
SECTION 1. Zt is the intention of the Council to construct by contract
an automatic traffic signal at the intersection of Ashland Street and
Tolman Creek Road. Such improvements will be in accordance with costs
estimated on attached Exhibit "A", 100� of which will be paid by special
assessments.
SECTION 2. The Council will meet in the Council Chambers, Ashland Civic
Center, 1175 East Main Street on the 4th day of February, 1992, at 7:30
P.M., at which time and place the owners of the adjacent benefited
property are called upon to appear before the Council or to submit
written comments and to show cause, if any, why the improvement should
not be constructed and why the owner's property should not be assessed
for the improvements.
SECTION 3. Warrants for the interim financing of the improvements shall
bear interest at the prevailing rates and shall constitute general
obligations on the City of Ashland and shall be issued according to the
terms and conditions in ORS 287.502 to 287.515 inclusively.
SECTION 4. The City Recorder is directed to serve notice to the
property owners by publishing a notice of the public hearing once in the
Daily Tidings, not less than-ten (10) days prior to the hearing, and by
mailing copies of the notice by registered or certified mail to the
owners of each lot benefited by the proposed improvement as shown on the
latest tax and assessment roll. The notice shall be in the form of
Exhibit "B" attached to this resolution.
This Resolution was READ and DULY ADOPTED at a regular meeting of the
City Council of the City of Ashland, Oregon on the 4th day of February,
1992.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of 1992.
Catherine M. Golden, Mayor
EX$IBZT ��A��
CITY OF ASHLAND
DEPARTMENT OF PIIBLIC WORRS
EBTIMATE FOR
TRAFFIC SIGNAL INSTALLATION
Street: Tolman Creek Road
Limits: HWY 66 (Ashland St)
CONSTRUCTION ESTIMATE:
ENGINEERING 20$:
PROJECT TOTAL:
TOTAL ASSESSABLE AREA IN LID:
ASSESSABLE COST PER ACRE OF LAND:
USE COST PER ACRE OF LAND:
TOTAL TRIP GENERATION IN LID:
ASSESSABLE COST PER TRIP:
USE COST PER TRIP:
Estimate by: James H. Olson,
Assistant City Engineer
Date: 07/OS/91
Revised Acreage: S.M. Hall,
Public works Director
Date: 12/23/91 &.1/7/92
$130,000
26,000
$156,000
69.636 Acres
2,240.22.
2,300.00
22,808
6.84
7.00
NOTICE OF PIIBLIC HEARING
E%HIBIT "g"
NOTICE IS HERESY GIVEN that the City Council of the City of Ashland will
meet on the 4th day of February, 1992 at 7:30. P.M. in the Council
Chambers, 1175 East Main Street, to hold a public hearing.to consider
the formation of a Local Improvement District as follows:
NATURE OF THE IMPROVEMENT: Install an automatic traffic signal at the
intersection of Ashland Street and Tolman Creek Road.
BENEFITED PROPERTY:
TdX Lots 300, 500, 600, 900, 1000, 1001, 1002, 1101, 1200, 2700,
2701, 90.000, 90.001, 90.002, 90.003, 90.004, 90.005, 90.006,
90.007 and 90.008, 39-1E-i1C;Tax Lots 1201, 1202 and 1203, 39-1E-
11D; TaX LotS 1103, 1105, 1106, 1107, 1108, 1109, 1110, 2600, 2701,
2800, 2801, 2900, 3000, 3001 and 3100, 39-1E-14A; Tax Lots 100,
101, 200, 300, 400, 401(N), 401(S), 402, 500, 700, 702, 703, 704,
705, 706 and 707, 39-1E-14B; and Tax Lots 100, 200 and 300, 39-1E-
14BB.
ESTIMATED COST:
The City Council May elect to use any of the following methods for
distribution of costs for the proposed local improvement district:
Alternate A: $156,000 or $2300 per acre of benefited property,
100% of which will be paid by special assessment.
Alternate B: $156,000 or $7.00 per trip generated by benefited
property, 100% which will be paid by special assessment.
Alternate C: A combination of Alternate A and Alternate B.
ADDITIONAL INFORMATION: Preliminary project design information and
detailed estimates of project costs are available during business hours
I at the office of the Engineering Division, 27-1/2 North Main Street.
NOTICE IS FIIRTHER GIVEN that all affected property owners are called
upon to appear at the hearing, or to submit written comments prior to
or at the hearing, as to why the improvements should not be constructed,
or why the benefited properties should not be assessed for the
construction in the manner proposed.
HY THE ORDER OF THE CITY COUNCIL
Nan E. Franklin, City Recorder
PUBLISH: Daily Tidings
M E M O R A N D U M
TO:
FROM:
SUBJECT:
Honorable Mayor City Council
Brian L. Almquist, City Administrator
Monthly Report December 1991
The following is a report of my principal activities for the
past month, and a status report on the various City projects and
Council goals for 1991-92:
I. PRINCIPAL ACTIVITIES
1. Met with John Bodilly, Tom Weldon and Steve Hall to
review bargaining demands by the Laborer's Union, and to develop
City proposals for the new contract.
2. Met with Tom Weldon and LGPI representative to discuss
questions and exercises for assessment center for Police Chief
selection process.
3. Meetings with Jill Turner regarding proposed budget for
1992-93. Discussed proposals for new revenues and possible cuts
to balance budget. Prepared proposed budget for Administrative
Division of Central Services Fund.
4. Meetings with Steve Hall, Dennis Barnts and Jill Turner
to discuss alternate ways to deal with shortfall in Water Quality
Fund and proposed water rates for December 17 Council meeting.
5. Met with consultants Cliff Malm and John Chmelir, and A1
Williams, regarding problems with computer controls at hydro-
generator and mechanical problems with speed increaser. John
Chmelir will prepare RFP to address complete solution.
6. Meetings with several small groups to discuss strategies
for saving Mt. Ashland ski area. Spoke with owner porothy Bullitt
regarding Steering Committee activities and possible insurance
policy costs.
7. Met with Audit Committee to review annual audit and
management recommendations.
8. Met with attorneys for our insurance carrier and affected
department heads regarding lawsuit filed in Federal court by
Sharon and Phillip Thormahlen.
9. Attended Executive Committee, Legislative Resolutions
Committee, and Annual Board meeting of NWPPA in Seattle.
10. Meetings with Cable Access Center staff and Commission
subcommittee concerning anticipated 3-channels we will be
entitled to on January 1, 1993. Also met with consultant Hap
Freund on long-range plan for involvement of other agencies.
II. STATUS OF VARIOUS CITY PROJECTS
1. Electric Substation BPA ordered additional soil and
water sampling in early December on Railroad site before
releasing Environmental Assessment. EA and recommended site
selection now projected to be released before the end of January.
The plan is still to complete construction before next Winter.
2. Siskivou Bikewav. Bikeway Commission made revised
proposal to State Highway Division to restripe the Boulevard with
two ten foot travel lanes and a four foot bike lane on each side.
No response received. I understand that the Region Engineer is
retiring and that when his replacement is on board, we will push
for an answer.
3. Downtown Proiect. Copeland lot and S.Second Street lot
will be paved in late Spring. First draft of Newsrack Ordinance
will be presented at January 21 Council meeting. Location of
restroom facility still undecided (and there may not be enough
funds to complete). Ten trees that are damaging sidewalks have
been marked for removal and replacement, including sidewalk
repairs. The Kiosk formerly in front of Soundpeace is being
refurbished and will be reinstalled in the Plaza soon.
4. Northwest Water Proiect. Construction drawings are
underway and project will be advertised for bid soon. Initial
work on the pipeline should be completed this Summer, with
reservoir scheduled for completion in mid 1993. Council will
award bond bid on January 15.
5. Open Snace ProQram. Park Commission is now working with
citizens committee to prepare ballot initiative. It is my
understanding that a 2% prepared food and beverage tax is the
preferred funding source.
6. Strateuic Issues Session. I still have not finalized who
will be facilitating this session. A proposal is coming from
Sylvia Rose Communications in Salem, and Howard Scheiber is also
a possibility. The tentative date is January 24 in the late
afternoon and evening.
7. Meetina effectiveness. Aere is what the Council said they
were going to try during the first 6 months of 1991 at our
January 5, 1991 session with Jon Lange
-less justification to and debate with public
-effective delegating to departments
-more summarizing and consensus building
-going for vote when consensus clearly evident
-assigning approximate times to agenda items
-quickening comments
-not commenting if only to agree
-follow turn-taking, especially noting ordinance
requirement that a person cannot speak a second time
until everyone else has had an opportunity to speak.
-trying to end meetings at 10:30 or 11:00.
8. S.D.C. Committee. Three meetings have been held by the
committee. The two major issues seem to be the reimbursement fee,
and the split between growth and existing development. The
committee has set a deadline to complete their work by the end of
March, including a recommendation to the Council.
III. STATUS OF COUNCIL GOALS
(A full report was mailed to the Mayor and Council on
December 23. A quarterly report will be made in the future on
March 31, June 30 and September 30. Unless there are significant
developments that impact implementation, the status of Council
goals will not be a regular part of my monthly report.)
r-
Brian L. Almqui
City Administra
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