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HomeMy WebLinkAbout1992-0204 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the.agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please rise and after you have been recognized by the Chair, give your name and address. The Chair will then allow you to speak and also inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the lertigth�f thn e t aaenda. �GC.�t✓ AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL FEBRUARY 4, 1992 I. PLEDGE OF ALLEGIANCE: 7:30 P.M. , Civic Center Council Chambers II. ROLL CALL III. APPROVAL OF MINUTES: Regular Meeting of January 21, 1992 . IV. SPECIAL PRESENTATIONS & AWARDS: 1. Proclamation of week of February 9-15, 1992 as "Marketing Week in Ashland" . V. CONSENT AGENDA: 1. Minutes of Boards, Commissions & Committees. 2. Monthly Departmental Reports. 3. Approval of application for special assessment of historic property at 52 Granite Street. VI. NEW & MISCELLANEOUS BUSINESS: 1. Election of Citizens Budget Committee member for term expiring on December 31, 1994 . (resignation from Patricia Ware attached) 2. Letter from SOSC Jazz ensemble requesting funds for cultural exchange with University of Guanajuato. 3. Confirmation of Mayor's appointment of Susan Hunt and Mark Jenne to Street Tree Commission. 4 . Request for sewer connect outside of city limits at 615 Washington Street. 5. Letter from Rogue Valley Women' s History Project requesting city sponsorship of activities during March. VII. PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to a total of 15 minutes) VIII. ORDINANCES. RESOLUTIONS & CONTRACTS: 1. Second reading by title only of "an ordinance amending �G Section 15.04 . 180 of the Ashland Municipal Code by increasing the fees for gas fitters' license and establishing a fee for testing" . i I 2 . First reading of "an ordinance amending Section 11.28. 110 of the Ashland Municipal Code relative to increasing fines for chronic parking violators" . �Q 56 9a o'l 3 . Resolution approving contract with B.P.A. for reciprocal operation and Emergency Repair Agreement. IX. OTHER BUSINESS FROM COUNCIL MEMBERS X. ADJOURNMENT: Reminder: Water Conservation Study Session, Tuesday, February 11, 7:30 P.M. , Community Center Ili I I I MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL JANUARY 21, 1992 CALL TO ORDER: Mayor Golden called the meeting to order and led the Pledge of Allegiance at 7 :30 P.M. on the above date in the Council Chambers. Laws, Reid, Williams, Acklin, Winthrop, and Arnold were present. APPROVAL OF MINUTES: The minutes of the Regular Meeting of January 7, and Special Meeting of January 15, 1992 were accepted as presented. SPECIAL PRESENTATIONS & AWARDS: 1) A proclamation was read designating the week of February 3-9, 1992 as ''Turn Off Your TV Week'l in Ashland. 2) Steve Jamieson, Medford attorney and MASA organizer, explained a proposed agreement between Mt. Ashland Ski Area, Inc. and the City of Ashland for the acquisition, ownership and operation of the Mt. Ashland Ski Area. Details were distributed to Council members and it was decided to hold a public hearing on the proposal on Tuesday, January 28th in the Council Chambers. Copies of the proposals will be available for public perusal at Ashland City Hall, Medford City .Hall, Grants Pass City Hall, and Ashland Police Dept. PUBLIC HEARING: 1) Impacts of Street Capacity Reso. 91-39. Fire Chief Woodley read his memo included in the Council packet concerning the ability of emergency apparatus to respond to emergencies at structures located on steep streets. He said changing the specifications i.e. four-wheel drive on emergency vehicles should be considered because existing equipment cannot navigate steep icy grades using chains and studded tires. Acklin feels this ordinance should have gone through Planning Commission public hearings and a recommendation then made to Council. Planning Dir. Fregonese said a major portion of the resolution is current policy or statewide standard. The public hearing was opened and Barbara Jarvis, a Planning Commissioner, said there is time for this resolution to go through the Planning Commission's process and asked that the resolution not be rescinded at present. She feels a responsibility to citizens who move to areas where emergency vehicles might have problems reaching them. Larry Medinger, also a Planning Commissioner, believes the issue should be reviewed by that body, and brush removal controls will help mitigate fire hazard concerns. He did not think the resolution applied to P.A. 91-140 (Ed Houghton's Ivy Lane Project) . Anna Hurst, 655 Reiten Dr. and President of the League of Women Voters, spoke in favor of the street capacity standards set forth in the resolution. Virginia Westerfield, 1090 S. Mountain, is concerned about fire hazards in the hillside area. Steve Morjig, 610 Chestnut, recommended requirements for Class A roofing, stucco siding, and sprinkler systems. Tom Keevil, 600 Ashland St. , spoke against the resolution. Ed Houghton, 185 Scenic Dr. , said this is creating new standards and should go back to Planning Commission. Pokii Roberts, 131 Church St. , Regular Meeting - Ashland City Council - January 21, 1992 - P. 1 Reso. 91-39 (Continued) - said property owners' rights should be considered, and people who move into subject areas are aware of the risks. Susan Hunt, 220 Nutley St: , feels the standards should be upheld for the safety of residents. Dana Knoke, 1030 Ashland, supports the resolution. Ali Ross, 734 Cambridge, feels property owners should be allowed to develop their i land, and proper fire apparatus be considered. Sandy Fletcher, 609 Terrace, said the pump stations need emergency generators.. JoAnne I Hougton, 185 Scenic Dr'. , said the standards should not be put into effect without knowing the impacts. There being no further' comment from the audience, the public hearing was closed. Fregonese said the Planning Commission and Staff will be able to prepare a thorough report by May. Acklin feels the final product will be improved by going through the public process. Laws said the Planning Commission decision on the Ivy Lane project is illegal in light of the Council 's resolution and it ought to be appealed. Arnold said the resolution deals with street capacity i.e. vehicle trips per day and narrow streets. He would like to read the Planning Commission's findings on P. A. 91-140 prior to a decision to appeal. Reid said the subject planning action was in the process prior to adoption of the resolution and the policy has been to not force new regulations on existing applications. Arnold moved to take no action on Reso. No. 91-39 and that it remain in place, Reid seconded and the motion passed on roll call vote as follows: Williams and Acklin, NO; Laws, Reid, Winthrop, and Arnold, YES. It was decided to discuss the possible appeal of P.A. 91-140 at the Adjourned Meeting on January 28. NEW & MISCELLANEOUS BUSINESS: 1. Preservation of Historic Properties. A letter was read from the "B" Street Historic Neighborhood Association, requesting an ordinance amendment requiring preservation of historic properties. On a question from Reid, Fregonese said a draft of the Comp. Plan amendment has been prepared. City. Attorney Nolte said he can research the legal ramifications of requiring property owners to keep buildings in good repair and report back in 30 days. A letter was read from Kay Atwood in support of the request. Michael Bingham, 129 Fifth St. , asked that this issue be made a priority of the Planning staff. He said the requested amendment would require that an historic structure not be neglected to the point where structural damage has been done. Bill Emerson, 90 Fifth St. , spoke in favor of the amendment. Lorraine Whitten, 175 Church St. and a member of the Historic Commission, also spoke in favor. Shelly Boyce, 283 "B" St. , spoke in favor. Mike O' Brien, 184 "B" St. , said the subject property on "B" Street has been used for illegal activities and he is concerned with declining property values. No further action taken. 2. Request for Waiver of C.U.P. Fee. A letter outlining the request was read from Leonard Friedman, Pyramid Juice Co. Fregonese said a re-draft of conditional use permit process is being prepared and will make the application to permanently install the mobile cold storage facility as a permitted use. The fee would then be $25. 00 instead of Regular Meeting - Ashland City Council - January 21, 1992 - P. 2 C.U.P. Fee (Friedman) $150,. 00. Lenny Friedman, .160 Helman St. , said he has not been cited for violation of the noise ordinance (referred to in his letter) and has built a structure over the compressor to alleviate noise. Joanne Haddad, 175 Helman St. , presented a letter signed by 13 neighbors which cited conditions of non-compliance with the subject C.U.P. for Pyramid Juice Co. , e.g.. visible garage containers, non-screened employee parking, incomplete landscaping. She requested that Friedman be required to pay the C.U.P fee and require removal of the refrigeration trailer because it is in violation of zoning laws. Arnold moved to continue the meeting, Acklin seconded, all AYES on voice vote. Laws moved to deny the request, Winthrop seconded, all AYES on voice vote. Fregonese said steps will be taken to get .the issues raised by Haddad resolved. 3. Budget Committee Elections. The following nominations were made: Reid - Roy Bashaw and Tom Foster; Arnold - Steve Hauck; Williams- Bob Johnson; Winthrop - David Shaw; Golden - Jim Sims; Acklin - Patty Ware. The following votes were received: Bashaw - 7; Ware - 3 ; Foster, Sims, Hauck and Shaw - 1. Arnold withdrew his vote for Hauck and voted for Ware who then received 4 votes. Bashaw and Ware will serve through December 31, 1994, and are replacing Rose Otte and Dan Ralls. PUBLIC FORUM: Zak Brombacher, .640 Tolman Creek Rd. , asked if the property owners on Washington and Jefferson Streets were paying the L. I.D costs for those street improvements, and Almquist said yes. Stan Shadle, 309 Luna Vista, asked that the . Council place the Foster Bike Plan on the Ballot for the May primary election. It was suggested that he take the matter before the Bikeway Commission and ad hoc Transportation Plan Advisory Committee. Vickie Neuenschwander, 455 Tolman Creek Rd. , said it is inappropriate to negotiate with Croman Corp. on the Tolman signal L. I.D. Acklin moved to continue the meeting, Laws seconded, the motion carried with Williams and Winthrop dissenting. ORDINANCES, RESOLUTIONS & CONTRACTS: 1. Gas Fitters License Fee. First reading of an ordinance amending Section 15. 04 . 180 of the Ashland Municipal Code by increasing the fee for gas fitter's license and establishing a fee for testing. Winthrop moved to second reading, Laws seconded, all YES on roll call vote. 2. Chronic Parking Violators. First reading of an ordinance amending Section 11.28. 110 of the Ashland Municipal Code relative to increasing fines for chronic parking violators. On a question from Williams, Almquist said this request was brought forth by Judge Drescher. It was decided to obtain the memo from the Judge and postpone this item. 3. Set Public Hg. - Tolman Creek Signal L.I.D. Public Works Dir. Hall said he contacted Croman, Lininger, and the State Highway Dept. regarding inclusion in the L. I.D. The estimated cost to property owners will be presented at the hearing on a 50% land area/50% trip Regular Meeting - Ashland City Council - January 21, 1992 - P. 3 i Tolman L.I.D. generation basis, and owners will be notified of their estimated j assessment in the hearing notice. A resolution was read setting the hearing for February 18, 1992 . Arnold moved to adopt same, Winthrop seconded, and the motion passed on roll call vote with Williams abstaining. (Reso. 92-04) 4. Set Gas Fitters Fees. A resolution was read setting gas fitters license and testing fees. Acklin moved to adopt same, Williams seconded, all YES on roll call vote. (Reso. 92-05) 5. Americans with Disabilities Act. The resolution was read and Laws recommended changing the time period for filing a complaint from ten days to thirty days: Winthrop moved to adopt as amended, Arnold seconded, all YES on roll call vote. (Reso. 92-06) OTHER BUSINESS FROM COUNCIL MEMBERS: Golden said she heard that the proposed Factory Outlet Mall developers are considering the S. Medford freeway interchange as their location. ADJOURNMENT: The meeting adjourned at 11:50 P.M. to January 28, 1992 at 7: 30 P.M. I Nan E. Franklin Catherine M. Golden City Recorder Mayor i i i j I �I I Regular Meeting - Ashland City Council - January 21, 1992 - P. 4 11Z. i 1 J\ \ / _ \. ./ / .,1_. \, i.e _a \ J,:• e xas / 2= r 1, II a.. Flu) "MARKETING WEER IN ASHLAND" 1 /rt I WHEREAS, marketing enhances the quality of life in Ashland, . Oregon by responding to the consumers ' needs and results in more choices and lower prices through streamlined distribution and mass production; and �( ^ WHEREAS, marketing plays a significant role in educating the j< l {{S�� public on social and environmental issues; and 1 3 � <<_ = WHEREAS, marketing is a profession being taught to increasing «=x; numbers at Southern Oregon State College, and •�,�� employs em to s many people in Ashland; and __•r. WHEREAS, marketing adds vitality to the economy of Ashland, ,•,,1y,•�:,,t Oregon; and WHEREAS, members of the American Marketing Association are actively supporting the profession and services of 11eyn. marketing in Ashland. p THEREFORE I, Catherine M. Golden, Mayor, of the City of 11j„t, l ttflllt Ashland do hereby declare the week of February 9 - 15, 1992, %pia ,• as: ... "MARKETING WEER IN ASHLAND” �f and ask that all citizens be aware of this observance. 1S1 t..Y II !tl{ Dated this 4th day of February, 1992 �w< Catherine M. Golden Mayor - c / , Nan E. FranklinI, City Recorder r I A '1 4 ✓[��j 2 a `\ ��//L c$�y.:/ - �ia {y +N \yR \t.l!/ +s/ �\�qs Il\- +) M'� \�t J/ pqy aka '1/ )�� l. \1�/. �T �m1 `l N '-lf C `�/�/ -.n /romc /:.� ' ' n\ m\ .IAavr4✓ Tau nab. A\ /roY� �./!'au.. '//lr —'1- -11\4✓ \\\//I ' ...._... 4\✓ .yy. _-.. _ \\IlI! 41\//I/5��ii'' _ Vl.`• 1�r ASHLAND COMMUNITY HOSPITAL BOARD OF DIRECTORS December 17, 1991 The regular monthly meeting of the Ashland Community Hospital's Board of Directors was held on Tuesday, December 17, 1991, in the conference room. PRESENT: Steve Lunt, Doyle Greene, Frank Billovits, Bruce Johnson, M.D. ; Jerry Cooper, Angus Brownfield, Dick Nichols, Judy Uherbelau, and Tom Reid, Board Members. Pat Acklin, City Council Representative. Also Present: Chuck Butler, Foundation President; James R. Watson, Administrator; Polly Arnold, Director of Patient Services; Mike McGraw, Controller; Peggy Cockrell, Director of Personnel; Pat Flannery, Director of Foundation; and Glenda Cole, Administrative Assistant. Absent: Jerry Nitzberg, M.D. , Medical Staff Representative. I. CALL TO ORDER Mr. Lunt called the meeting to order at 12:15 and introduced everyone. II. MINUTES Mr. Lunt called for a review of the minutes of the Finance Committee of November 15, 1991; the Executive Committee of November 19, 1991; and the Board of Directors of November 26, 1991. Following review, Ms. Uherbelau made the motion to approve the minutes as circulated. Mr. Greene seconded the motion and the motion carried. III. COMMITTEE REPORTS A. Finance Committee: Ms. Uherbelau reported that at the last Finance Committee meeting that Mr. McGraw reviewed the budget process. She stated that it was very interesting and very helpful. She stated that the proposed budget will come to the Committee for review and approval on January 10th. IV. DECISION ITEMS A. Board Meeting Dates: The following Committee meeting dates were presented to the Board: Strategic Planning Committee - Friday, January 3rd, 0730 Marketing Committee - Thursday, January 9th, 0730 - Finance Committee - Friday, January 10th, 0730 Dr. Johnson made the motion to approve the above Committee dates. Mr. Billovits seconded the motion and the motion carried. i Board of Directors December 17, 1991 Page 2 I . II B. November Expenditures: Mr. Reid reported that he had reviewed the expenditures for the month of November, found everything in order, and made the motion to approve. -Mr. Greene seconded the motion and the motion carried. V. EXECUTIVE SESSION . Ms. Uherbelau made the motion to move into executive session pursuant to OHS 192.660 1. D. (e) and (i). . All non-Board members were excused from the meeting. Motion was made, seconded, and carried to move out of executive session. Motion was made, seconded, and carried unanimously that the Administrator's salary be increased by 5.5 percent for the next year of his employment contact. At this time, the administrative staff was invited back to the meeting. VI. DISCUSSION ITEMS A. Ashland Health Coalition Update: Mr. Watson stated that we have not had many referrals. The 6-month trial period has ended and we will be re- evaluating the program. B. Strategic Planning Committee Update: Mr. Watson stated that the Committee will be meeting on Friday, January 3rd. A detailed update will be presented to the Board at the January meeting. C. Revised Board By-Laws: Mr. Watson stated that.we received the comments and suggestions from the City Attorney, Paul Nolte, today. These will be copied and forwarded to the Ad Hoc By-Laws Committee for review. D. Board Appointments/Reappointments: Mr. Lunt stated that we will have 3 members complete their terms on April 30th. E. Joint Advisory Committee: Mr. Watson stated that the Joint Advisory Committee will meet on Friday, December 20th. Mr. Lunt, Mr. Greene, Dr. Johnson, and Ms. Uherbelau will be attending this meeting. F. Board Retreat Followup: Postponed. i VII. MEDICAL STAFF REPORT No report this month. I Board of Directors December 17, 1991 Page 3 VIII. ADMINISTRATOR'S REPORT A. Nursing: Ms. Arnold stated that Ms. Uherbelau had given an excellent presentation at Soroptimist on the Patient Self-Determination Act. B. Financial: Mr. Watson stated that financially November was a good month. C. Personnel: Ms. Cockrell stated that we have 2 new laws to get knowledgeable on -- American Disability Act and the Oregon Family Leave Act. She stated that the employees voted to keep the ETO/EST program. IX ADJOURNMENT Dr. Cooper made the motion to adjourn the meeting at 2:25 p.m. Ms. Uherbelau seconded the motion and the motion carried. Respectfully submitted: Jerry Cooper, Secretary APPROVED: Stephen B. Lunt, Chairman ASHLAND HISTORIC COMMISSION Minutes January 8, 1992 CALL TO ORDER The meeting was called to order by Chairperson Jim Lewis at 7:34 p.m. Members present were Jim Lewis, Terry Skibby, Jane Dancer, Keith Chambers, Jean MacKenzie, Thomas Hunt, Deane Bradshaw and Le Hook. Also present were Senior Planner John McLaughlin, Secretary Sonja Akerman,and Council Liaison Susan Reid. Lorraine Whitten was absent. APPROVAL OF MINUTES Hook moved and Dancer seconded to approve the Minutes of the December 4, 1991 meeting as mailed. The motion was unanimously passed. STAFF REPORTS PA 91-158 Conditional Use Permit Water Street/Under Viaduct Medford Growers and Crafters Association McLaughlin stated this action was called up for a public hearing last month. MacKenzie questioned the loading area for the brewery. McLaughlin answered Joyce Schillen will be meeting with Staff and brewery representatives before next Tuesday's meeting. The Commission had no further comments and stood by last month's motion. PA 91-160 Conditional Use Permit and Site Review 331 Lori Lane Gary Brenden McLaughlin explained this house was originally located at 424 North Main Street, then moved to its present location on Lori Lane. It is located in an E-1 zone, so an office is a permitted use. A motel is allowed with a Conditional,Use Permit. Neither use affects the exterior of the structure. Skibby related Gary Brenden had worked with the Review Board in getting plans approved for the deck and stairway. Gary Brenden stated he agreed to put on more gingerbread and paint the deck and stairway rather than stain them. Skibby moved to recommend approval of the Conditional Use Permit and Site Review. Bradshaw amended the motion to include the Review Board recommendations be maintained. Hook seconded the motion and it passed as amended. PA 92-011 Conditional Use Permit 120 North Second Street David Allen McLaughlin stated this house has had major remodeling work completed during the past year. The owner wants to convert it to an office, with parking space in the back of the property. Staff is working with the applicant to provide a residential unit in order to keep some form of residential character. It is in a transition area where purely commercial is going into residential. The house, however, is very small. The Commission agreed the upgrading of the house looks very nice. Bradshaw moved and Chambers seconded to recommend approval of this application with the encouragement a residential unit be provided if possible. The motion was unanimously approved. PA 92-013 Conditional Use Permit 174 North Main Street Marilyn Krichman Actions at this site have been reviewed several times, McLaughlin said. Last year the owner got approval for two dwelling units and a Variance to construct a two-story structure within the required setback area. She also received approval for a two-unit traveller's accommodation. She is now requesting to build the two-story structure and use the above space as her residence during the theatre season. The third unit would be her existing one in the house. The same design will be used as approved last year. Everything else is the same. With a motion by Hook and second by Dancer, this action was unanimously recommended for approval. i PA 92-015 Conditional Use Permit Water Street City of Ashland/Recycling P.A.C.T. McLaughlin explained the City and P.A.C.T. are requesting a six month extension. It was originally approved for a two year period with a one-year review. The City and P.A.C.T. are now gearing up for permanent approval. The Electric Department used the property for a storage yard and now would like it turned into a park. The "recycling park" will be a joint venture. Landscaping will be increased, sidewalks will be installed, more bins will be added and the existing bins will be upgraded. Most of the concrete will be ripped out. Ashland Historic Commission Minutes January 8, 1992 Page 2 The recycling depot will be moving up toward the street and there will be a trail behind it which goes to Hersey Street. The fence will be removed for the park area, however, the recycling area still needs to be fenced. The City, including the Parks Commission and Parks Department, will be working with P.A.C.T in order to balance everything out. Dancer moved and Skibby seconded to recommend approval of the six month extension. This motion was unanimously passed. PA 92-014 Variance 14 Beach Avenue Al and Carole Gray McLaughlin stated this structure was "up in the air" for at least one and a half years. The owners got a permit for a foundation only. After the foundation was built and the house moved, the adjacent property owner had a survey. It was found the owner of 14 Beach had not constructed the foundation as approved on the building permit and was, in-fact, within the required setback area. One criteria for granting Variance approval is that a hardship was not willfully self-imposed. Therefore, Staff is recommending denial of this request. It is also recommending the foundation be removed and rebuilt to the proper setbacks. Lewis stated he has a conflict of interest with this action as he lived next door for six years. As a builder, he could tell the owner was attempting to make a two story dwelling out of the structure because of the extensive excavation work. However, no subsequent plans were ever submitted. The house, as it is standing today, is at least three feet from where it originally stood. In his opinion, self imposition is an understatement. He went on to say it is a sad fact that Mrs. Flood (the adjacent neighbor) had to do her own survey. Skibby added the house does not seem that well supported even now. Hunt maintained it has completely changed the streetscape. Lucy Flood, 41 Gresham Street, asked what the smallest amount of land would be in order to convert the house into a duplex, as this had been implied as the.owner's intent. McLaughlin answered the smallest would be 7,000 square feet and added 14 Beach Avenue has approximately 2,500 square feet. When questioned about the height of a story, McLaughlin said as long as it was less than six feet, it could be considered a daylight basement. Bradshaw moved to recommend denial of this action. Hook seconded the motion. Chambers further recommended that since the plans were never approved as it is, the foundation should be removed, then a complete set of plans be submitted. The motion, as amended, passed unanimously with Lewis abstaining. Ashland Historic Commission Minutes January 8, 1992 Page 3 PA 92-016 Conditional Use Permit 637 and 649 East Main Street Bernie Zieminski McLaughlin said these houses have been operating as traveller's accommodations for over a year now. There have been no complaints and the applicant has complied with all the conditions. Alley paving was deferred for one year or until there was an alley paving plan. A letter from a neighbor has been received requesting the alley be paved. McLaughlin also stated Pat Acklin (City Council member) wanted it to go on record she has driven through the alley and believes it should be paved. Staff is recommending permanent approval for the traveller's accommodation and that the alley be paved. The Commission agreed the properties certainly look nicer. Bernie Zieminski stated he has had the alley graded and holes filled within his portion of the alley. The rest is in bad shape. He maintained he would not let his part get bad and will be grading it again. He has also agreed to pave if necessary. Zieminski then questioned City maintenance and responsibility. He added he would be happy to use his own backhoe if the City would provide the gravel. Zelpha Hutton, 59 Sixth Street, asked which neighbor requested the paving, as most neighbors do not want it paved. When McLaughlin stated it was Mr. Willis, she said although he owns property in the area, he does not live there, and he has other gripes. Chambers stated he does not like to see alleys paved. McLaughlin said Staff is caught in the middle. Reid added the policy is set by Council and since no alternative has been brought forth, Staff is obligated to follow Council policy. After discussing reasons for the delay in bringing forth alternatives to paving to the Council, j Bradshaw, Hook, Skibby and Chambers volunteered to help the alley group. Hutton then said she wanted to compliment the owner as,she feels the project was very well done, it was an improvement and they have had a nice clientele. . She admitted she was skeptical when the application first came through. Chambers moved to approve the permanent status of the Conditional Use Permit, with the recommendation no action be taken to pave this alley for one more year, during which time the alley group will work on alternatives to paving and turn in its recommendations to the City Council. Hook seconded the motion and it was unanimously passed. Ashland Historic Commission Minutes January S, 1992 Page 4 i PA 92-006 Conditional Use Permit and Variance 540 Holly Street Tim and Joanne Rutter In 1989, the applicants were granted approval to use one unit in a duplex as a traveller's accommodation, McLaughlin said. A Variance was also granted because it was more than 200 feet from a collector street. The Planning Commission found unusual conditions in the high traffic count for Holly Street and the historic character of the house (which was owned by the healer Susie Jessel). The Planning Commission, however, also imposed a condition that there would be no further development on the flag lot as long as the B & B is in operation. The applicants are now requesting the duplex to be used as a two-unit traveller's accommodation and to build a new residence on the flag lot. Staff does not see a problem with this request and feels what they are proposing is appropriate. McLaughlin also said there have been no complaints filed. Bradshaw said the point was well taken about the traffic generated from the new condos off Iowa Street. The worst has been done as far as traffic is concerned. McLaughlin added the traffic counts were higher on Holly Street than upper Iowa Street. Tim Rutter explained he went to Public Works to find out if Holly Street could be changed to a collector street. He was advised to go for a Variance instead. He went on to say they provide a historical rendition of Susie Jessel and that they have people stop by quite often just to get information on her. He stated they have gone around to all their neighbors and no one objects to their building a residence on the flag lot. He then presented a conceptual drawing of a Craftsman style house he would like to build. McLaughlin, when questioned about the development of the flag lot, said the condition was imposed by the Planning Commission, so the Planning Commission will have to discuss it and decide what to do. Hook remarked the Rutters have stated their position well and further moved to recommend approval of both the Conditional Use Permit and Variance. Dancer seconded the motion and it was unanimously approved. BUILDING PERMITS Permits reviewed by members of the Historic Commission and issued during the month of December follow: American Pacific Title 346 E. Main St. Demolish Int. Walls Vicki Lamb 59 Manzanita St. Bay Window Brent Thompson 582 Allison St. Addition Beasey McMillan 568 E. Main St. Remodel Ashland Historic Commission Minutes January 8, 1992 Page 5 American Pacific Title 346 E. Main St. Remodel Steve/Christine Carey 542 Allison St. Carport Jane Stewart 155 8th St. Remodel/Addition Craig Wells 72 Dewey St. Garage Conversion Review Board Following is the schedule (until the next meeting) for the Review Board,which meets every Thursday from 3:00 to 3:30 p.m. in the Planning Department: January 9 Dancer, Bradshaw, Lewis and Skibby January 16 Hook, Chambers, Dancer and Skibby January 23 Chambers, Bradshaw, MacKenzie and Skibby January 30 Hook, Bradshaw, Lewis and Skibby OLD BUSINESS 228 "B" Street Hook stated that as he drove by earlier in the day, he noticed evidence of work and there were new 2 x 4's in the yard. Lewis reported he and Bill Emerson were shown through house'on Monday by Bob Miller. There has been extensive damage to the upstairs. Both he and Emerson recommended the upstairs be cleaned out and a temporary roof cover be constructed to prevent further damage. They also recommended the Millers mark and remove the trim, then store in the carriage house. Lewis emphasized to Miller if he could not properly restore the home, then it should be put on the market. Michael O'Brien, 184 "B" Street (President of The B Street Historic Neighborhood i Association) stated he has a small work party available to help at any time. He has also I been continually receiving phone messages from people willing to help. A number of people signed a statement which will be sent to the Mayor and City Council which supports the revision and strengthening of ordinances providing for historic preservation. McLaughlin stated he and City Attorney Paul Nolte have been looking into preservation ordinances which will be constitutional under Oregon law. The Historic Commission will write a memo to the Mayor and City Council urging them to request Staff to make the historic preservation ordinance a priority. Supporters of this will attend the City Council meeting. Special Assessment It was noted a letter written by Hunt representing Historic Commission opinions was sent to SHPO. Ashland Historic Commission Minutes January 8, 1992 Page 6 Earthquake Risk to Ashland's Downtown Lewis stated he and Skibby attended the meeting on December 20th. They both felt it was very interesting and worthwhile. Lewis asserted it was recommended if an owner of an old masonry building is planning to remodel, he should be encouraged to retrofit the building in order to slow deterioration and save lives. This is all a relatively new science, as it has only been in the past few years that scientists have discovered the earthquake potential for this area. NEW BUSINESS There was no new business. ADJOURNMENT With a motion by Chambers and second by Hook, it was the unanimous decision to adjourn the meeting at 9:35 p.m. Ashland Historic Commission Minutes January 8, 1992 page 7 CITY OF ASHLAND PARKS AND RECREATION COMMISSION I2.F7GCILAR. MFF�r I NG M I NLITES December 16, 1991 Chair Adams called the meeting to order at 7:00 p.m. at 340 S. Pioneer Street. ATTENDANCE: Present: Patricia Adams, Tom Pyle, Lee Howard, Wes Reynolds. Commissioner Alsing arrived late. Ken Mickelsen. Councilor Greg Williams. Absent: None I. ADDITIONS OR DELETIONS TO THE AGENDA None II. APPROVAL OF MINUTES Commissioner Pyle made a motion to approve the minutes of the November 25, 1991 Regular Meeting as written. Commissioner Howard seconded. The vote was: 4 yes - 0 no III. BILLS AND FINANCES A. Approval of previous month's disbursements Commissioner Howard made a motion to approve the previous month's disbursements as indicated by Payables checks #5832 through 115881 in the amount of $31,651.91 and Payroll checks #5067 through 115109 in the amount of $25,063.86. Commissioner Pyle seconded. The vote was: 4 yes - 0 no - IV. AUDIENCE PARTICIPATION ON THE AGENDA A. Donald Cline - plaza merchant regarding use of Calle Guanajuato Donald Cline of the Ashland Fudge Shop, 57 N. Main, requested to speak to the Commission concerning the use of Calle Guanajuato. He presented a written statement to the Commission which had been signed by many downtown area food and beverage related businesses regarding allowing the Marketplace to sell food and beverage items. He said that an article in the Daily Tidings which indicated that there was discussion of having the Marketplace extended to seven days a week and to having food and beverage carts or stands had sparked their concern. Items .of concern expressed were that there were adequate food and beverage business in the area, that the Saturday Market which was a private enterprise would be directly competing with merchants in the area off property supported by tax dollars, that parking was a major concern in the area, and that the area should be used for park like activities not commercial ventures. He said he would prefer to see the Commission work with the merchants on the plaza to improve the area rather than with outside merchants who come into the area. Ashland Parks and Recreation Commission Page 2 Regular Meeting - December 16, 1991 Donald Cline on Calle Guanajuato - con't. In discussion with the Commission, it was clarified that Judie Bunch of the Marketplace had not suggested that food booths be incorporated into Marketplace plans for 1992 and that she .did not have any plans for offering food booths. Mr. Cline expressed much concern that the planning map presented at the October meeting showed "food carts" and that, if the Marketplace were operating at such a time that the plan was put into effect, the Marketplace would then have use of the "food carts." Commissioner Adams explained that the drawing which had been presented to the Commission at that meeting was simply a conceptual idea to give the Commission ideas from which to work. The idea was just to leave open spaces for some kind of vending, they were not meant to signify food carts specifically. MOTION In order to clarify the Commission's position concerning the Marketplace offering food booths, Commissioner Howard made a motion to include a stipulation in the 1992 Marketplace agreement prohibiting the sale of food. Commissioner Reynolds seconded. Commissioner Pyle questioned the length of time for the prohibition. Commissioner Howard indicated that it would have to be only for one year because the contract was only for one year. Commissioner Pyle questioned the legality of the Commission prohibiting food service to the Marketplace when it allowed plaza merchants to rent space on Calle Guanajuato for food service. The vote was: 5 yes - 0 no By way of clarification, Commissioner Pyle indicated that he was most like the source of the rumor which started concerning the Marketplace possibly going seven days a week. He said that in a Study Session he had made that speculation, that no one had suggested the idea to him, that it was simply a "what if" idea which occurred to him. Mr. Cline said that the article which had occurred in the Daily Tidings plus the fact that the Marketplace had brought in a food booth near the end of the season last year plus "food booths" appearing on the prospective map for improvements had spurred their concern. Bea Gilliam from Mountain Supply was present in the audience and she indicated that the other plaza merchants should be on record as supporting the petition also in that the Commission had changed the game plan for 1992 from what had previously been decided the year before. Patty Frye, Rare Earth, questioned whether or not the Commission would seek the City Attorney's input regarding whether or not the Marketplace could be excluded from having food booths considering the idea of discrimination brought up by Commissioner Pyle. She said that she felt that the whole question of competition needed to be looked at. VI. AUDIENCE PARTICIPATION NOT ON THE AGENDA None VII. OLD BUSINESS None Ashland Parks and Recreation Commission Page 3 Regular Meeting - December 16, 1991 VIII. NEW BUSINESS A. Authorization to advertise for bids - Playground Equipment for Garfield Park Director Mickelsen requested authorization to advertise for bids for the water play equipment at Garfield Park. Although the specific design for the equipment has not yet been determined, staff would like authorization to go to bid at such a time that that has been determined by MOTION the Commission. Commissioner Pyle so moved. Commissioner Alsing seconded. The vote was: 5 yes - 0 no IX. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT A. Coordinating efforts with City on new water line for N.W. side of town Director Mickelsen reported that in discussion with City staff it has been determined through engineering studies that routing the new water line up Granite Street would be much more costly than routing it up Glenview Drive and down across upper Lithia Park right next to the old T.I.D. line which cuts down the hillside. He indicated that the City would repair and leave the park site in the same condition as they found it. Commissioner Howard indicated that he did not have any problem with the proposal other than the length of time that the ditch would be left open. By general consensus, the Commission decided to cooperate with the City on the proposal as long as Commissioner Howard's concerns about the length of time that open ditches would remain were addressed. B. Water Street site Director Mickelsen reported that he had written a letter to the Recycling Task Force and Ashland Sanitary suggesting that they hold off on requesting a permanent conditional use permit until all the details could be worked out concerning sharing the site. He said that he had met with a couple of members of the task force and the Planning Commission who indicated that they very much liked coordinating developing of the area. It has been determined that the Planning Commission will need a site plans from both the Park and the City prior to approving the project. Ashland Sanitary had indicated that they were not sure that a full thirty foot buffer could be maintained in all locations and still accommodate the recycling depot. IX. ITEMS FROM COMMISSIONERS Commissioner Howard expressed his appreciation and enjoyment with having served on the Commission. Commissioner Reynolds indicated that in order to address items concerning lighting and safety issues on Calle Guanajuato which had been brought up in the recent Study Session that perhaps the Commission could write a letter to businesses and property owners in the area to get their input and to see whether or not they had plans to improve the backs of their buildings . By consensus the Commission decided to write a letter to the businesses and property owners indicating that the Commission would be interested in their ideas and coordinating ideas to develop a plan to upgrade the Calle Guanajuato area. Ashland Parks and Recreation Commission Page 4 Regular Meeting - December 16, 1991 X. NEXT MONTH'S AGENDA The following meetings were scheduled: Wednesday, January 29, 1992 - Regular Meeting at 7:00 p.m. Tuesday, January 7, 1992 - Budget Study Session at 6:30 p.m. Wednesday, January 15, 1992 - Budget Study Session at 6:30 p.m. XI. ADJOURNMENT With no further business, Chair Adams adjourned the meeting. Respectfully submitted, Ann Benedict, Management Asst. CITY OF ASHLAND PARKS AND RECREATION COMMISSION SPECIAT• *��'ING January 7, 1992 Chair Adams called the meeting to order at 6:30 p.m. at 340 S. Pioneer Street. ATTENDANCE: Present: Tan Pyle, Pat Adams, Wes Reynolds, Al Alsing, Teri Coppedge, Ken Mickelsen Absent: None I. ADDITIONS OR DELETIONS None II. APPROVAL TO ADVERTISE FOR BIDS A. Tree Work at North Entrance Director Mickelsen requested authorization to advertise for bids for the tree planting project at the North Entrance to Ashland. He explained that it was for the work for which the City had received a grant from the . Oregon Department of Forestry. The grant stipulated that all the work was to be done under contract. City staff has asked that the department administer the grant. Commissioner Alsing made a motion to authorize advertising for bids for the project. Commissioner Reynolds seconded. In discussion of the motion, Camiissioner Adams expressed concern about the amount of time it would take staff to administer the grant. Director Mickelsen indicated that the amount of time would be minimal since all the work would be done by outside contractors. The vote was: 5 yes - 0 no III. ADJOURNMENT With no further business, Chair Adams adjourned the meeting. Respectfully submitted, L 4ju- Ann Benedict, Business Manager Monthly Building Activity Report: 12/91 Page 1 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Building: ADDITION 10,000 CARPORT 6,000 CONDOS . 4 280,000 DEMOLITION 0 EXTENSION/BLDG PERMIT 0 FENCE 250 FOUNDATION REPAIR 3,985 MOBILE HOME INSTALLATION 1,500 REMODEL 1 64,500 REMODEL & ADDITION 1 35,000 REROOF 4,197 RETAINING WALL 7,500 SFR 7 730,556 Subtotal: $ 1, 143,488 Electrical: ELECTRIC 26,175 ENTRY VOIDING 2112002 -2 ,500 ENTRY VOIDING 9901001 -150 VOIDED ON 01/11/92 2, 650 Subtotal: $ 26, 175 Mechanical: GAS LINE 300 GAS LOG FIREPL INSERT 2,000 GFAU 8,989 GFAU VENT 17,838 GFAU/AC 4,500 HEAT PUMP 4, 199 MECHANICAL 3,200 WOODSTOVE 9,000 WOODSTOVE CHIMNEY 2, 100 ZERO CLEARANCE STOVE 5, 000 Subtotal: $ 57, 126 Plumbing: GAS WATER HEATER 300 Monthly Building Activity Report: 12/91 Page 2 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Plumbing: PLUMBING 1, 600 SEWER AND WATER 8, 500 solar water heater 3 , 000 SPRINKLER SYSTEM 2, 500 Subtotal: $ 15,900 ***Total: $ 1,242, 689 COMMERCIAL: Building: BAY WINDOW 5,000 DEMOLITION 0 REMODEL 32 ,000 SHED 1,000 Subtotal: $ 38,000 Electrical: ELECTRIC 12 ,485 Subtotal: $ 12 ,485 ***Total: $ 50,485 ---------------------------------------------------------------- ---------------------------------------------------------------- Total this month: 92 $ 1,293, 174 Total this month last year: 47 $ 694,898 Total year to date: 607 $17,821,776 Total last year: 474 $ 8, 831,320 This month This month This year last year Total Fees: 18, 297 8, 641 160,814 Total Inspections: 507 265 2498 NEW CONSTRUCTION: 12/92 RESIDENTIAL PAGE NO. 1 01/26/92 ADDRESS #UNITS CONTRACTOR VALUATION ** CONDOS 15 GARFIELD ST 4 MC FADDEN, 280000. 00 ROGER--CONSTRUCTION CO. 23 GARFIELD ST MC FADDEN, 0. 00 ROGER--CONSTRUCTION CO. 31 GARFIELD ST MC FADDEN, 0.00 ROGER--CONSTRUCTION CO. 39 GARFIELD ST MC FADDEN, 0. 00 ROGER--CONSTRUCTION CO. ** Subtotal ** 280000.00 ** SFR 1725 BRISTOL ST TURRELL, JON CONSTRUCTION 145000. 00 1594 PEACHEY RD COX, FRED--CONSTRUCTION 163276. 00 1325 ROMEO DR OWNER . 68000. 00 1072 OAK KNOLL DR TONEY, JERRY CONST. INC. 95000. 00 2385 MORADA LN NEW DIMENSION BUILDERS 85280.00 1126 AUGUSTA CT TONEY, JERRY CONST. INC. 97000.00 1281 MUNSON DR OWNER 77000. 00 ** Subtotal ** 730556. 00 ** ELECTRIC 541 PARKSIDE DR ASHLAND ELECTRIC,INC. 2500.00 175 CROWSON RD COOK, MICHAEL L. ELECTRIC 100. 00 ** Subtotal ** 2600. 00 ** SEWER AND WATER 1050 PARADISE LN FRISCHMAN EXCAVATION, INC 8500. 00 ** Subtotal ** 8500. 00 *** Total *** 1021656. 00 NEW CONSTRUCTION: 12/92 COMMERCIAL PAGE NO. 1 01/26/92 ADDRESS #UNITS CONTRACTOR VALUATION ** ELECTRIC 171 OAK ST1&2 KAYLOR & SON ELECTRIC 3567.00 171 OAK ST3 ,4 ,R KAYLOR & SON ELECTRIC 4140.00 ** Subtotal ** 7707 . 00 ** SHED 2380 ASHLAND ST GOLDEN WEST ENVIRONMENTAL 1000.00 ** Subtotal ** 1000. 00 *** Total *** 8707 . 00 ASHLAND POLICE DEPARTMENT Monthly Activities for, January 1992 INVESTIGATIONS January 7, an Ashland man was arrested and charged with Sodomy I , Burglary I, and two counts of Rape I, after he unlawfully entered the residence of an Ashland woman by cutting a hole through the screen door with a knife and lifting the door latch to gain entry. The subject threatened her with death and placed a knife against her throat. During the month two Ashland residents were cited for failure to send juveniles to school in two separate incidents. January 19, a Detective was called out with the interagency Major Incident/Death Investigation Team to assist the Phoenix Police Department in the investigation of the death of an infant. January 22 , a male subject was arrested for Theft I in connection with $914 . 61 in tools taken from two Ashland businesses. The tools were recovered and returned to the businesses. January 29 , a California man was arrested for Possession of LSD, Possession of Hash Oil, and Possession of Methamphetamine after a report that he was selling LSD to kids while parked in front of an Ashland business. Detective Parlette attended a day long Homicide Seminar in Roseburg on January 30th. PATROL During the month of .January graveyard shift arrested ,17 people for Driving Under the Influence of an Intoxicant. This is the same number of arrests for this crime as we have had since the beginning of November. Graveyard shift has began, a program of training on truck laws. This has been accomplished by opening the scales at Valley View and Hwy 99 on a nightly basis. We then follow any large trucks that come through town, and weigh them at the scales. This program so .far has resulted in a citation €or being 11, 000 lbs. overweight, and two warrant arrests. The biggest impact has been in the number of trucks that now come through town. The number of trucks has diminished steadily since we began this program. Two new patrol officers began .working this month. Tom Cook and Jim Alderman. Both are certified California Police Officers. i 1 i A A cement truck overturned "on North !Main and'Wimer Streets on January 3rd blocking traffic for about two hours. The driver of the truck received minor injuries. BPST sponsored an excellent seminar on Verbal Judo, 16 officers attended. Chief Barnard, Officer Brown and Officer Mireles attended a Spanish speaking seminar in Medford. The purpose of the meeting was to establish a committee of officers and local Hispanics to set goals to enhance the efficiency, effectiveness, and professionalism of the criminal justice system, by increasing Hispanic culture awareness and increased oral communications skills through utilization of the Hispanic community as instructors in job specific spanish communications courses. Officer Cook and Officer Alderman attended a defensive driving class and Firearms training. CRIME PREVENTION The Crime Prevention Officer has began to handle case work for the Detective Division as well as to attend to Crime Prevention and Community Relations. ' Nine meetings were attended during the month, thirteen presentations were made along with one tour of the Ashland Police Department. POLICE RESERVE The reserves put in a total of 158 hours of volunteer time. This included 130 hours on training, 12 hours on meetings, 10 hours on patrol and 6 hours on .special assignments. EXPLORERS The explorers donated over 124 hours for the. month of January. The time was fairly evenly- distributed among nine explorers. Five explorers donated 8 1/2 hours of their' time to act' as security for the Ashland Mat Club Youth Wrestling Tournament held at the Talent Middle School . COMMUNITY SERVICE VOLUNTEERS During the month of January 42 volunteers reported and worked a total of 969 hours. i 2 I MUNICIPAL COURT There were 809 citations filed in the municipal Court, which includes 203 traffic violations, 76 formal complaints, and 503 parking citations. Cases closed totaled 1, 440 which includes 304 traffic violations, 103 formal complaints, 16 fines suspended, 172 citations dismissed (including 106 completed diversions) ., There were 647 parking citations closed, 256 of these were issued in the Downtown Parking District. No parking citations were dismissed. There were 605 appearances, 464 before the Violations Bureau and 141 before the Court. There were 10 trials held, and 0 no shows; 94 persons were placed on diversion and 51 placed on probation. COMMUNICATIONS/RECORDS Communications/Records personnel handled 682 Police cases and dispatched 59 fire/medical runs. The division took 3 , 577 telephone calls, 463 were 911 calls, with the entire Department receiving 5, 909 telephone calls for the month. CODE COMPLIANCE OFFICER There were 18 inspections performed this month, 3 warnings and 5 citations were issued. JACNET The Interagency Narcotics Council held a special budget meeting on January 6th. It was voted to extend Chief Shipley's chairmanship for one more year. A budget carry forward from the meth lab clean-up line, unexpended fund balance, accumulated revenue from forfeitures, anticipated revenue for pending forfeitures, all of which amounted to the total projected revenue of $198 , 268 . 00. This figure includes the recommendned withholding of $60, 000. 00 to be held in reserve to offset . expected decreases in forfeiture revenues, leaving the amount available to fund operations for fiscal year 92-93 at $138 , 268 . 00. The 1992 assessments are roughly 50% or less that the fiscal year 1991 . 3 C I T Y O F A S H L A N D C I T Y H A L L ASHLAND,OREGON 97570 telephone (Code 507) 487-3711 0 : Honorable Mayor and City Council f ;J FROM : Al Williams , Director of Electric Utilities Iii'BdECT : Electric Department Activities fo). DECEMBER 1991 . THE FOLLOWING IS A CONDENSED REPORT OF THE ELECTRICAL DEPARTMENT A=:TIVITIES FOR DECEMBER 1991 . 11157ALLED 10 NEW UNDERGROUND SERVICES AND 1 OVERHEAD SERVICE . C`.iid'vUCTORED 11 SECONDARY SERVICES DUE TO ELECTRICAL UPGRADES . iNSTALLED 1080 FEET OF CONDUIT AND 2570 FEET OF CONDUCTOR. 5. TRANSFORMERS WERE INSTALLED FOR A TOTAL OF 300 KVA AND 5 WERE REMOVED FOR A NET GAIN OF 125 KVA ON THE SYSTEM . RESPONDED TO 52 REQUESTS FOR CABLE LOCATES . HAD 232 CONNECT OEDERS AND 189 . DISCONNECTS FOR A TOTAL OF 421 . THERE WERE 389 DELINQUENT ACCOUNT NOTICES WORKED AND 53 DELINQUENT ACCOUNTS WERE DISCONNECTED . THREE 40 ' POLES WERE SET FOR NEW CONSTRUCTION AND FIVE 45 ' POLES WERE SET IN CONJUNCTION WITH THE POLE REPLACEMENT PROGRAM. SAFETY MEETING . E.'1PLOYEEci AI TENDED '1 I1JG on STATE January 13, 1992 HISTORIC PRESERVATION -OFFICE The Honorable Catherine Golden City of Ashland 20 E Main Parks& Recreation Ashland OR 97520 Department Dear Mayor Golden: Enclosed are copies of applications for special assessment of historic property pursuant to ORS 358.475- 358.565 and OAR 736-50-100 through 736-50-145, for property(ies) in Ashland. The Legislative Assembly declared that it is in the best interest of the State to maintain and preserve historic properties in Oregon which are listed in the National Register of Historic Places. For that purpose, and to insure local participation in the application process OAR 736-50-115(3) states that: "Governing bodies will review applications for matters relating to public benefit and will make recommendations regarding classifications for special assessment to the State Historic Preservation Office. " Your comments or recommendations must be received within forty-five calendar days of the date postmarked on this submittal letter, and will be considered with those of the county assessor, and State Advisory Committee on Historic Preservation, during the final review of the application. If approved, special assessment of the enclosed property(ies) would begin on January 1, 1992. Thank you for your .prompt attention to this matter. Please contact me at 378-6508 if you have any questions. Sincerely, Susan Q. Haylock Preservation Assistant SQH:jr HONORAB.LTR Enclosure 525 Trade Street SE Salem,OR 97310 (503) 378-5001 FAX (503) 378-6447 S T A T E OF O R E G O N Application for SPECIAL ASSESSMENT AS HISTORIC PROPERTY Pursuant to ORS 358 . 505 Historic Name of Property (Name of the property as it is listed in the National Register of Historic Places. If the property is within the boundaries of a Register-listed historic district, enter the name of the district above, and the name of the property here: Date of Construction: Property Address: (Street) _� C µ,y , , r City ftJ r/tiN iY (County) Code & Account Number(s).: (From computer printout available from County Assessor's office) Current True Cash Value of Property: Land $ Clfi Improvements S1Jy i tl.. Assessed Value from TOTAL $ 2 i 'T cr30 ( property tax computer printout) 15.2 ; •7 t, *AC Application Fee (assessed value x . 001) $ Property Owner: Name Pf)iil iz Mailing Address 2 (-- A'a/Y/1F S T City//L/}LiiN n State zip CT� S l Telephone Da yL 'S ` i ,;; Lvening Owner' s Statement: I certify that I have read and understand the Oregon Administrative Rule which pertains tc spe-- al assessment of historic property, that this application and the attachmen-.; accurately represent the property to be specially assessed, and that the Property currently is subject to no other special assessment under orec. _ statute. I agree to grant access for the viewing of the property 1 the State Historic Preservation. Officer, the State Historic Preserva- ' ,,n Office' s staff, and the State Advisory Committee on Historic Press.-••,,tion. I declare under the penalties for false swearing as contained��: S 162 . 085 that I have examined this application; and to the best of my _ed it is tru correct, and complete. );,iicant s ¢ignature Title Date Attach: ( ) A copy of the County Assessor's current computer printout listing the property' s true cash value, and A certified check or money order for the application fee, made payable to the State Parks and Recreation Division, and ( =!) A minimum of six black-and-white or color print photographs (no slides) which show each exterior elevation of each building on the property to be specifically assessed , as well as representative views of the interior of each building, and ( �) A sketch plan of each floor of each building, showing the dimensions of each room. Send to: State Historic Preservation Office State Parks and Recreation Division 525 Trade St. SE Salem, OR 97310 JMH:jn/APPLICA3 . DOC j.4 is �I i - 4 � Y ¢ itr �Y n^+,aa•.;:_ . —__ _ � �:'� T` �'w'yrrl rzi v / i �L'iii"r L •n1'' f; I-% _ January 27, 1992 Brian Almguist Ashland City Hall 20 E. Main Street Ashland, OR 97520 Dear Brian, I want to thank the City Council for my appointment to the Citizens Budget Committee. I an deeply honored and very appreciative of having been selected to this inportant ccmnittee and I am anxious to become involved in the local governmental process. However, I must regretfully submit my resignation. The next phase in nT training with the IRS has been scheduled for Feb. 27 .through Mar. 24 in Portland. I realize that this is a crucial time period for the budget committee and I don't want to hinder that process. When I su[mitted my application, the training was anticipated to be held in February. If I have been misinformed about the necessity to be here in March, please let me know and I will withdraw rly resignation. Or if I can be of service on another committee, I would enjoy the opportunity to serve the com unity. I am normally available to attend meetings; this long training session is an exception to what has happened in the past and will cmplete my training with the IRS. Thank you again, I truly regret having to write this letter and I regret any inconvenience this may cause the City Council. Thank you for the vote of confidence. Respectfully, Patty J. Ware SOUTHERN OREGON STATE COLLEGE Cathy Golden, Mayor City of Ashland 20 East Main Ashland, OR 97520 - Mayor Golden; My name is Stuart Turner, and I a member of the music faculty at Southern Oregon State College where I direct the jazz ensembles among my other teaching duties in the music department. The VOCAL JAZZ ANNEX group, which I direct, has been invited to participate in a cultural exchange by the University of Guanajuato. We are planning a series of 8-9 concerts in the city of Guanajuato and on the campus of the University of Guanajuato during the third week of March 1992. As you know, the City of Ashland and the City of Guanajuato have had an official sister cities agreement since the early seventies and SOSC has had an exchange agreement with the University of Guanajuato since 1971. Over the years, many exchanges have taken place between the two cities and the two colleges. Many government and university officials and other dignitaries from Guanajuato have visited the City of Ashland and many Ashland and SOSC officials have gone to Guanajuato as the reciprocal part of the exchange. Two performing groups from Guanajuato have come to Ashland, a student performing ensemble in 1969 and a group of students and music faculty in 1989. To date, no music ensemble from SOSC has ever gone to Guanajuato to perform and share our musical heritage. During the visit by the University of Guanajuato students and faculty in 1989, we began discussing the possibility of a cultural exchange by a music ensemble from SOSC and consequently were invited to perform such an exchange. Since vocal jazz music is quite uncommon: in Guanajuato, it was decided to send the VOCAL JAZZ ANNEX group to acquaint the people of Guanajuato with a musical art form that is typically representative of jazz music as fostered in the United States. I am working with Terry Gaston, who is the coordinator of the Amistad program, to set up the exchange details. We are pursuing funding sources through the college and asking for additional help from outside the college. It is our hope that the City of Ashland will consider helping with the funding of this cultural exchange. The concerts we present in Guanajuato will be as representatives of both the City of Ashland and Southern Oregon State College. The VOCAL JAZZ ANNEX is made up of ten students plus myself as director and bassist. It is a fine group and the members will be outstanding musical ambassadors for the City of Ashland and SOSC. I am enclosing a basic breakdown of the costs involved in this exchange as well as a partial list of the various community performances the VOCAL JAZZ ANNEX has been involved in over the years. I would appreciate your ideas and reaction to this proposal and suggestions you would have regarding getting the city council or city administrators to consider helping with the funding for this cultural exchange. Please give me a call at my office (552-6530) or at home (482-8780) to let me know what you think. ' Thank you for your time in considering this proposal. Ii DEPARTMENT OF MUSIC 1250 Siskiyou Boulevard Ashland.Oregon 97520-5087 TEL(503)552-6101 FAX(503)552-6429 SOUTHERN OREGON STATE COLLEGE BASIC BUDGET BREAKDOWN FOR CULTURAL EXCHANGE VISIT BY SOSC VOCAL JAZZ ANNEX Airfare $6500 Ground transportation 1000 Concert Production 2000 Miscellaneous 1000 TOTAL $10500 These figures are projections, we are waiting for exact figures regarding airfare, etc. The City of Guanajuato and the University of Guanajuato will house us with families in private homes during our stay. SOSC VOCAL JAZZ ANNEX PERFORMANCES FOR COMMUNITY ORGANIZATIONS Annual inter-service club luncheon(1987,88,89,90,92) (Feb.20) Ashland Lions Club, dinner meeting at Ashland Hills Inn(1989) Ashland Police Department hosting Oregon Police 'ChiefS Assn. convention (1987?) Ashland Soroptimists hosting Northwest Soroptimist convention (1986) Ashland Rotary Club luncheon meetings on several occassions (1987-present) ACCESS, Inc. hosting convention of food bank directors from throughout Northwest (1987) .Cancer Society benefit at Hillcrest Mansion (1985) Many performances on SOSC campus for various student and community activities and conventions DEPARTMENT OF MUSIC 1250 Siskiyou Boulevard Ashland,Oregon 97520-5087 TEL(503)552-6101 FAX(503)552-6429 . e,+OF pdH; I Memorandum January 27, 1992 O4EGOa 0, City Council Members r rtlVtw. Catherine Golden, Mayor uDjQt STREET TREE COMMISSION APPOINTMENT Please approve the appointment of the following individuals to the Street Tree Commission: Susan Hunt to the Street Tree Commission for a term expiring April 30, 1993 . This appointment is to replace Chris Robinson, who recently resigned. Susan's letter of application is attached. Mark Jenne to replace Linda Ryan, who recently resigned, for a term expiring April 30, 1994. Mark applied a year or so ago and was not appointed then, but has been very involved in the Commission's activities. Thank you. S.A. HUNT DESIGNS 220 NUTLEY ST. ASHLAND, OR 97520 (503) 482-9191 Dec. 15, 1991 Mayor Cathy Golden 20 N. Main Ashland, Or. Dear Mayor Golden: I would like to apply for one of the vacancies on the Tree Commission. The preservation and health of the wonderful old trees throughout Ashland, and the wise planting of pew ones, is important to the atmosphere of our city. I am an artist and jewelry designer who has been an enthusias- tic gardner for twenty years, the last eight in Ashland, with special interest in horticultural practices and landscape design. I would like to be part of the stewardship of trees in Ashland. Sincerely, Of AS& Memorandum January 30, 1992 O4EG0� �• Brian L. Almquist, City Administrator r Steve Hall, Public Works Director) ,119 ranc 615 Washington Street - Sewer Connect Request �$Ubjprt: Tax Lot 2500, 39-lE-14A ACTION- REQUESTED City Council authorize 615 Washington Street to be connected to City sanitary sewer in accordance with Section 14.08. 030 of the Ashland Municipal Code. BACKGROUND AND SUMMARY Attached is a letter ,f,rom Eugene Anderson, agent for Mr. Bernard Zieminski, owner of 615 Washington Street, requesting connection. to City sewer facilities. / The property is outside the City limits but within the Urban- Growth Boundary and will require application for annexation to the City of Ashland prior to allowing service to City sewers. City Council may allow connection to City sewers as per AMC 14. 08. 030 if: - There is adequate capacity within the sewer system and the treatment plant to serve the residence. Requirements will be met by the property owner as listed in the attached section of the Ashland Municipal Code. - Applicant can meet all the requirements of the Municipal Code. Staff recommends approval of application for sewer connection of 615 Washington Street subject to meeting City requirements. SMH:rm\Water\Andemn.s cc: Mr. Eugene Anderson, applicant representative Mr. Bernard Zieminski, owner John Fregonese, Planning Director Jim Olson, Assistant City Engineer Dennis Barnts, Water Quality Superintendent Encls: Anderson letter Sec. 14. 08. 030, AMC Eugene Anderson 37 Shamrock Ln Ashland, Or 97520 535-1900 January 3, 1992 Mr. Steven Hall City of Ashland 20 E. Main Ashland, Or 97520 Dear Mr. Hall : Further to our conversation this morning concerning the property loc - ated at 615 Washington Street, Ashland, with a failing septic system. I would like to initiate the process by which we will be allowed to hook up to the city sewer service. We have read and understand City_ Ord. 14 .08.030 and are willing to comply with the stipulations there in. I had a brief conversation with the engineering dept. and they foresaw no serious problems with the location and feasability of the hook-up. Would you please advise me what further action is necessary to progress with this matter, Yours Sincerely, Eugene Anderson P.P. Bernie Zieminski 14.08.03o Cuuuectiun - Outside C uv. Ih'emtses bulled out- side the C ty of Ashlue,j may bn connoctod to tlm sou such connection Is deterurtnod by the Ashland City Councils to�nbahen In the best Interest of the City of Ashland and to not be detri- mental to the Clty'e sewage facilities and such connection shall be on such terms as are sot forth heroin, sha or ns may bo modlsha or added to by [he Ashln nd City Council: A* That the applicant for service pay the connection fee as set forth in Section 14.08.025 hereof, plus the systems development annexation charge set forth in Section 4.16.010. The latter sum is in part to compensate the City for the cost of the existing sever system and treatment facilities and which sum shall be placed in the Capital Improvements Fund for sever system improvements. ' (Ord. 1954 S3, 19781 Ord. 2019, S3, 19791 Ord. 2092 S3, 1980; Ord. 2147 S1 6 2, 19811 Ord. 2263 S), 19831 Ord. 2316 S3, 1984; Ord. 2322 S1, 1984; Ord. 2449 S), 1968) B. He for the use and benefit of dwellings and balidings completed and existing on July 1, 1973. In the event tlwollings or buildings are connected in accord with this section and are subsequently replaced for any reason', then the replacement build- ing or dwelling may continuo to be connected to the sewer system of the City as long as the use of the sewer system will not be substantially increased in the opinion of the Director of public Works; C. There Is a presently existing sower main or line to • which the promisee can be connected In accord with the monthly. rate schedules on file In the-office of the City Iecorder; (Ord. 1820, 1974) D. Furnish to the City a consent to the annexation of the land, signed by the owners of record and notarized so that It may be recorded by the City.and binding on future owners of the land. Said consent shall also provide for payment to the City at the time of annexation any balance due for the Systems Development Annexation Charge set forth In Section 4.16.010 after the applica- tion of sebsectlon A. above. Further, it shall provide for the payment to the City by the owners at the time of annexation of an amount equal to the current assessment for liabilities and Indebt- edness previously contracted by a public service district, such as Jackson County Fire District No. 5, multiplied by the number of years remainlnl; on such Indebtedness, so that the land may be _ withdrawn from such public service districts In accord with ORS 222.520 at no present or future expense to the City; (Ord. 1820, 1974; Ord. 2147 S2, 1981; Ord. 2314 S2, 1984; Ord. 2322 Sl, 1984) E. That the owner execute a deed restriction preventing the partitioning or subdivision of the land prior to Its annexa- tion to the City. F. That the owner agrees to pay the Wastewater Treatment Plant Systems Chargeo.set forth In Section 4.20.030 upon and con- current with application for sewer service. 0. That the land Is within the Urban Growth Boundary; (Ord. 2322 S2, 1984) H. New single family dwe111nes may also be connected to the City's sewage system subject to the above provisions, except Item 0, and the following supplemental conditions: 1) That the owner execute a deed restriction preventing the Partitioning or subdivision of the land prior to its annexa- tion to the City. - 2) That the land to not contiguous to the present City limits, but is within the Urban Growth Boundary. 3) That the owner agree to pay the Systems Development Annexation Charge set forth in Chapter 4.16 upon application for sever service. In such cases, only the reggular sever connect tae shall be charged, rather than the outside city sever connect fee. 4) That the owner agree to pay the Wastewater Treatment Plant Systems Charge set forth in Section 4.20.030 upon and concurrent with application for sever service. 5) That electric service is available from existing City. - distribution lines. 6) That the City Council finds that the sever connection is in the best interests of the City. (Ord. 2297, 1984). 14.08.035 Sever User,Stares. The Saver Rata Schedules shall-15;­-es te s e y eso ut on of the City Council, three (3) copies of which shall be maintained in the office of tho City Recorder, and shall set forth the sewer rates for use of the Bever system within and without the CSCy limits from the municipal sever system. (Ord. 1775, 1973; Ord. 1777, 1973; Ord. 1859, 1975• Ord. 2021, 1979; Ord 2127, 1981; Ord. 2196, 1982; Ord. 2304, 1984j. 14.08.050 Penalties. Any person violating any provisions of this chapter a of an infraction and she 11 be sub)act to the penalties as set forth in Section 1.08.020. (Ord. 1775 .5, 1973; Ord. 2382 $16, 1986). ROGUE VALLEY WOMEN'S HISTORY PROJECT i250 Siskiyou Blvd. , Ashland OR 97520 January 29, 1992 OPEN LETTER TO THE CITY OF ASHLAND RE: Request for the City of Ashland to Annually Observe National Women's History Month (March 1 - March 31st ) ATTENTION: Mayor and City Council Members This letter , requesting city sponsorship, is being written by the Rogue Valley Women's History Project Committee In response to a need for an alliance with the city to help "raise public awareness of the critical role that women have played and continue to play in the shaping" of our city , state and nation . This educational component is currently being utilized In the community at large Involving local schools, colleges, community agencies/organizations, and the general public through such events as TV and radio programs, library displays, art exhibits, local theatre group presentations, and other forms of educational outreach found In the enclosed calendar of events for March 1992. . Nationwide , " the celebration of women's contributions has captured the imagination of educators, librarians, school boards, city councils, community agencies and women`s organizations. " Therefore, iormai observance by this city council will offer a central and cohesive focus to recognition of the valuable role that women play in our community . The Rogue Valley Women's History Project Committee would like to thank you for reviewing this request . for the Rogue Valley Women's History Pro ct Steering Committee Enclosures 1 `6D f�\`� 6 Friday 8:00 P.M. t \J Kitchen Tables, Opening Night fi xplo •.i U Kitchen Tables�explore9dthe intimacy and complexity of th mother-daughter relationship, SC'a Ws inciudesthemes such NATIONAL WOMEN'S an ovuum's soliloquy, the prodigal daughter, fairytale archc types of the stepmother and the ultimate mother-daughtr: HISTORY MONTH - MARCH 1992 competition. Produced by Mixed Company.and Studio X aNd opening on 3/6 at Carpenter Hall;,continuing at Studio X through 3/29; $7.50/6.50. Call 482-3441 for tickets. Wednesday 7:30 p.m. Keynote Presentation: From Silence to / Saturday 10:00 a.m. Voice: Women's Kno ledge and Authority ucct�.,..�n ,.,. •�..� .4. . . . . Women In Non-Traditional Roles dP • n�w Goldberger;will talk about the ways women learn, know, - and value differently than men. She will explore how women A panel women in non-tr2ditional jobs discuss their careei5 is and the issues associated with their roles. Sponsered by experience truth and authority in their different stages of icognitive development eniweo�(r cad monstrates why women MedfordAAUW� feel consistently silen din their families and schools and how finding their voice leads to personal empowerment Sunday 2:00 p.m. irwAyafamsthaW challenge~t raditional educational models (INTERNATION AL WOMEN'S DAY) m that suppress women coin to voice. Sponsered by The A Spiritual Gathering: Receivng and Rogue Valley Women's History Projec()Women's Studies and Responding to the Feminine Voice SOSC Lecture and Performing Arts Commitee. SOSC Steven- Women from various spiritual paths will lead the gathering son Union Arena, $5.00/$3.00 students. ritual, song, dance and readings focused on receiving the Wednesday 12:00 Noon feminine voice and responding to it within. Methodist CNR.4 Wesley Hall, Ashland. Sponsered by the Rogue Valley Wowcn Finding My Voice: Listening to Other Women. History Month Project. Bring snack to share, tea provided. Nancy Goldberger speaks on her professional and personal development that provided the basis for her research. WOMEN'S MUSIC AND PROGRAMING ALL DAY ON KSOR Sponsered by SOSC Women's Studies , Sosc Women's Center and the Rogue Valley Women's History Projectr NO Cie / Wednesday 12:00 Noon Wednesday 1.30 p.m Book�gigning/Reception Her Majesty the King: Christina of Swede. Acdwmedj�nthor Dr. Tangren Alexander, Assistant Professor of Philosophy maaLALSaff,Uia1oa-emd-A&"ancy Goldbergerowill be on SOSC, presents a profile of this fascinating monarch who tw> hand to autograph books and answer questions at raised and educated as a boy and was famous throughout Bloomsbury's Books in Ashland. Sponsered by Bloomsbury's Europe for her leaming. Sponsered by the SOSC Women's and the Rogue Valley Women's History project. Studer Program and Women's Center. SOSC Stevenson 5 Union, Guanajuato Room; No Charge. Thursday 7:30 p.m. Wednesday- 7:30 p.m. An Entertaining Celebration of Women's History Tamsen DoEnner: , A Woman's Journey Local women perform son dance and stories with the theme A P ee ` n P 9. A p�nneer t�omarf4q Rio ortrayed d ama 'call . throw M/ of peace and justice. Sponsored by Peace Hawse. First g4 Y� cet and~oumals ponsered b as AAUW. Old AshA� �•Do,we� P rY J , Y Congregational Church, Ashland; $3.00. L'�y Armory; $;ZOO. - Thursday 9:00 & 11 :00 a.m Famous Women in History 17 & 78 Fourth graders at Sacred Heart School present a dramatic Wednesday 6:30 p.m and musical portrayal of famous women in history. Sacred Recovery From Patriarchy Seminar Heart School, Medford. No Charge. Dr. Eileen Dunn facilitates this women's empowerment groY which focuses on moving from co-dependency toward empa, a_I� n l' ,,._LP cn av� eb erment, working on gender and power issues, and moving 1 8 Wednesday 12:00 Noon toward wholeness. Sponsered by Gender Potentials Enter- For prises. Pre-registration regwred; call 488-2152 %34-$25 ._ A Woman's Place for 2 sessions. ). Sue Waldron presents a slide show highlighting Rogue Valley 1 women whose lives left a mark on early Southern Oregon Thursday 7:00 p.m. history. Sponsered by the SOSC Women's Studes Program Way to Go! and Women's Center. SOSC Stevenson Union, Rogue River A dramatic and musical tribute to the contribution of women Room; No charge. in history, from 1 860 - present. Sponsered by the Medford AAUW and the League of Women Voters. Westminister 2 0 Wednesday 7:30 p.m. Presbeterian Church Theater, Medford. Refreshments served; �amsen ppnner: A Womap s Jo rn�y t�-1 No charge. �.-r i A pioneer womanlb mopy portrayed dramatically through her Thursday 7:00 p.m. A t" journals and poetry. Sponsered by the Rogue Valley Eagle- Point Women's Herstory Celebration Women's History Project, AHS Mountain Theater, $2.00. An evening celebrating women through singing , dancing, humor, readings and displays. Eagle Point High School,farge . 23 Monday 7:00 p.m. group rooml- No charge. - 13 Okan Helman: A. Woman Through Fier /Work Friday 5:15 p.m j� Oregon Shakesphere Festival performers present readings by ( and about Lillian Hellman. Sponsered by OSF; Carpenter Hall, The rtistry of Gertrude Jekyll Ashland. No charge. The/garden artistry and philosophy of Gertrude Jekyll (1843- 7 1932) as one of the most prominent designers and writers of ` / 8 Fri/Sat 8:00 p.m. her day, are still influential today. The Secret Garden, Ash- land; No charge. .Pat 'O'ScanneIt i Concert "---.._ An all-woman band I er rm ;dal mu is Friday 10:00 a.m.-5:00 p.m. ` Pat O'Scannell: t p a musk s „ Women of the Rainbow: 500 Years of women's lives. urn`Waydommunity Center. � $8:00/5.00. Call 482-4474 for ticket information. Struggle, Resistance and Survival A multi-media celebration of the lives and history of women of color since the white man's arrival on this continent. SOSC The Rogue Valley Women's History Project Women's Center * Video and Film Festival ftEnNmxfi // International Videos each Monday: 14 Saturday 11:00 a.m. 3/2 My Brilliant Career, Australian 3/9 A Question of Silence, Dutch with subtitles -"Celebrating Women's Communities x/16 Criocdat, French with subtiltles A celebration and affirmation of women's communities in Oregon through arts, music and guest speakers, including g/23 Desert Hearts, United States photo photo display of 19 years of Womansource Herstory. 13130 i've Heard the Mermaids Singing, Canadian Sponsered by Womansource. "Ashland Community Center. Documentaries On Wednesday or Saturday 7:00 p.m.-8:30 a.m. Thursday Nights: Women's History Sleep-Over 3/5 How We Got the Vote, Remember the Ladies, Harriet An overnight event that features watching and discussi of Tubman and the Underground Railroad exerpts ef,Zh_erllma and Louise, making a symbolic quilt, ( 1 3/18 Killing Us Softly, Women At War reading b s, necks and fun! Limited to 30 women; Ashland Public Library, $20.00. 3/25 Salt of the Earth _3/26 Artist was a Woman, Quilts in Women's Lives, She-Bop: 1 /7 Tuesday 7:30 p.m. a Mulicultural Celebration of the Goddess Women Working for the Environment All showings begin at 7:00 p.m. All the International videos Representatives from the Forest Service, BLM, National Park will be held at SOSC Stevenson Union Arena. All the docu- Service, Headwaters, and the National Guard discuss environ- mentaries will be shown at in Stevenson Union, Room 330 ex- mental issues; moderated by Diana Coggle. Sponsered by the cept the documentary on 5/25 , Salt of the-Earthy vill be at lu.(c(n7 Sierra Club. Medford City Hall. No charge. the Arena. Call 482-2374 for brochure. — 74 C`o c.�, D. ^cc�d --i i,- emaraiTAunt p4E6p� September 23, 1991 KJII: B. Almquist, V. Lively, A. Drescher, S. Hall }�^n ,�\ i �PIIIIi: Planning Director I' S �t\��J `� C �u�jPtt: Parking Tickets v? �Q While looking at.the parking ticket database recently, we noticed a number of repeat offenders. The computerized database dates from I July, 1989. Since that time, there have been 11,919 tickets issued, V and 4,662 unique licence plates in the database. This means that the average oar has received about 2.5 tickets In the 2 year period covered by.database. Not to bad, really. However, there'are a few licence plates that show up more regularly C than others. The winner was a plate that accumulated 56 tickets Q7 . during this period of time. 15 cars had more than 20 tickets, and 53 \,L has more than 10. Obviously, the tickets are not much of a deterrent to these "career parking violators". in reviewing the licence plates, ��- Dick Chambers told me that many of these work downtown, and may . `v be violating the employee parking ban as well. t Dick Chambers, our Code Enforcement Officer, has sent letters to the J 53 violators, and hopefully this will deter some of them. However, 1 n S� believe that we need to strengthen our parking code to punish repeat offenders. P . o I propose that we change the code so that a parking violation woulit cost $50.00 after the car has received 5 violations in any calendar 1 V 2 ILN] year. This would affect only 53 out of the 4,662 current violators, a little more than one percent. We have placed a simple program on 1 o _ the menu of the parking ticket software, so that this report can be run Qpy-k S tf N at the touch of a button. When a person exceeds the number, the parking enforcement person would be given the licence plate number 24. to look for, and the next violation would be the $50.00. At the same tLru� time that the licence number goes on the parking enforcement hit list, a letter could be sent to the registered owner informing of their Omost wanted" status, and encouraging them to respect the City's parking laws. Please let me know what you think of this idea. It would be a fairly easy amendment to make, with little additional administrative burden. A Vq,N 0 �f F i S T( C.l[ eTS t r i s ORDINANCE NO. AN ORDINANCE AMENDING SECTION 11.28.110 OF THE ASHLAND MUNICIPAL CODE RELATIVE TO INCREASING FINES FOR CHRONIC PARKING VIOLATORS. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 11.28. 110 of the Ashland Municipal Code is amended and shall read as follows: "11. 28. 110. Fines for parking infractions and warrants for arrest. A parking infraction is a violation of any parking prohibition, limitation or regulation of the City of Ashland. A person who commits a parking infraction may not suffer any disability or legal disadvantage based upon conviction of a crime, and, the penalty shall be limited to a fine not to exceecl $100. 00. Provided, however, a person who commits three or parking infractions in any calendar year shall pay an additional fine of $25.00 and a person who commits five or more parking infractions in any calendar year shall pay an additional fine of $50.00. In the trial of a person charged with a parking infraction, neither the Defendant nor the City of Ashland shall be entitled to trial by jury. If a person cited for a parking infraction fails to appear at any time fixed by the Court, a warrant for his/her arrest may be issued. (Ord. 1897, 1976) " SECTION 2 . The $25. 00 and $50. 00 fine specified in Section 1 of this ordinance is classified , as not subject to the limits of Section llb of Article XI of the Oregon Constitution (Ballot Measure No. 5) . The foregoing ordinance was first read on the 4th day of February, 1992, and duly PASSED and ADOPTED this 18th day of February, 1992 . Nan E. Franklin City Recorder SIGNED and APPROVED this day of February, 1992 . Catherine Golden Mayor RESOLUTION NO. 92- A RESOLUTION APPROVING AN AGREEMENT WITH THE BONNEVILLE POWER ADMINISTRATION FOR RECIPROCAL OPERATION AND EMERGENCY REPAIRS. WHEREAS, the Bonneville Power Administration and the City of Ashland cooperate to operate and repair each other' s facilities at the request of the other party under emergency conditions. WHEREAS, this arrangement should be recognized by formal agreement. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council as follows: SECTION 1. The attached Contract No. DE-MS79-92BP93628 with the Bonneville Power Administration is hereby approved. SECTION 2 . The Mayor and City Recorder are hereby authorized to sign the agreement on. behalf of the City. The foregoing Resolution was READ and DULY ADOPTED on the 4th day of February, 1992 . Nan E. Franklin City Recorder SIGNED and APPROVED this day of February, 1992 . Catherine M. Golden Mayor Department of Energy z Bonneville Power Administration Eugene District Office 211 East Seventh Avenue, Room 206 Eugene, Oregon 9 7401-2 722 January 30, 1992 In reply refer to LG Brian Almquist City Administrator & General Manager City of Ashland 20 E. Main Street Ashland, Oregon 97520 Dear Brian: Enclosed are 2 copies of a Reciprocal Operation and Emergency Repair Agreement, Contract No. DE-MS79-92BP93628. The agreement provides for Bonneville and Ashland to operate and repair each others facilities at the request of the owner party under emergency conditions. If the agreement meets with the City Council's approval, please (1) have the Council pass a resolution approving execution, (2) have both copies signed in accord with the resolution, and (3) send te) both signed copies of the agreement and tbf an originally signed copy of the resolution to us. If there are any questions, please call Bob Rasmussen at 465-6953. Sincerely, J o Laffel District Manager Contract No. DE-MS79-92BP93628 RECIPROCAL OPERATING and EMERGENCY REPAIR AGREEMENT executed by the UNITED STATES OF AMERICA DEPARTMENT OF ENERGY acting by and through the BONNEVILLE POWER ADMINISTRATION and CITY OF ASHLAND Index to Sections - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Section Page 1. Term of Agreement . . . . . . .. . . . . . . . . . . . . . . . . . 3 2. Exhibits . . . . . . . . . . . . . . . . . .. . . . . . . . . 3 3. Operation and Repair of Facilities. . . . . . . . . . . . . . . . 3 4. Payment . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 5. Permit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 6. Hazardous Materials . . . . . . . . . . . . . . . . . . . . . . . 6 7. Liability . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Section Page Exhibit A (Provisions Required by Statute or Executive Order dated 03-16-82). . . . . . . . . . . . . . . . . . . . . . 3 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - This RECIPROCAL OPERATING AND EMERGENCY REPAIR AGREEMENT, executed 19_, by the UNITED STATES OF AMERICA (Government), Department of Energy, acting by and through the BONNEVILLE POWER ADMINISTRATION (Bonneville), and CITY OF ASHLAND (City), a municipal corporation of the State of Oregon, W I T N E S S E T H: WHEREAS the parties hereto, on December 18, 1981, executed a power sales contract, designated as Contract No. DE-MS79-81BP90432, (which as amended or replaced, is hereinafter referred to as "Power Sales Contract"), which provides for the sale to the City of its firm power requirements by Bonneville; and WHEREAS the parties hereto own, operate, and maintain their respective transmission systems, consisting of transmission lines, substations, and related facilities; and WHEREAS it is mutually beneficial if Bonneville and the City furnish operating services on a reciprocal basis, and provide emergency repair of electrical facilities on a reciprocal basis; and WHEREAS Bonneville is authorized pursuant to law to market electric power and energy generated at various Federal hydroelectric projects in the Pacific Northwest, or acquired from other resources, to construct and operate transmission facilities, to provide transmission and other services, and to enter into agreements to carry out such authority; NOW, THEREFORE, the parties hereto mutually agree as follows: 1. Term of Agreement. This Agreement shall be effective at 2400 hours on the date of execution (Effective Date), and shall continue in effect until terminated by either party upon 30 days written notice to the other; provided, however. that all obligations incurred hereunder are hereby preserved until satisfied. 2. Exhibit. Exhibit A is hereby made a part of this Agreement. In Exhibit A, the City shall be the "contractor". 3. Operation and Repair of Facilities. Subject to the other conditions contained herein, either party hereto shall, upon request, render assistance in operation of or emergency repair to electrical facilities owned or controlled by the .party requesting service herein` (Requesting Party), to the extent that the party requested to render assistance hereunder (Performing Party) determines in its sole discretion that qualified personnel and adequate equipment are available for such purpose. Such requests may be submitted whenever circumstances regarding operation or repair are such that it would cause undue delay for the Requesting Party to dispatch its crews to effect the necessary operation or repair. Requests for assistance shall be made on behalf of Bonneville by its power dispatcher, and on behalf of the City by its authorized representative. Each party hereto shall provide the other party with six copies of one—line electrical diagrams of substations and other facilities to be operated or repaired herein, showing equipment identification numbers and detailing the arrangement of such installed equipment. Such diagrams shall be replaced as necessary due to system changes. After completion of each operating or repair service, the Performing Party shall securely lock the substation and related facilities in accordance with the substation owner's security procedures. Each party agrees to use its best efforts to assure that all operation or repair work performed herein will be done in accordance with accepted utility practices; provided, however, that no express or implied warranties are given with respect to such work. (a) Operation. Upon acceptance of a request for operating services, the Performing Party shall, to the extent personnel are available, perform such operations with reasonable dispatch at the facilities in accordance with such requests. Written operating instructions posted in the substations shall be observed by the employees, contractors, and representatives of the Performing Party and shall be considered to constitute orders of the Requesting Party. Such operating instructions shall be reviewed from time to time by designated operating personnel of both parties to determine if such instructions are adequate for service herein. The operating services to be performed herein shall consist principally of the operation of circuit breakers and disconnect switches, changing of high voltage fuses, and reading meters. (b) Repair. (1) Upon acceptance of a request for emergency repair service, the Performing Party shall perform with reasonable dispatch the repairs to the facilities as requested by the Requesting Party, in accordance with special information which may be supplied with such request. All such calls for service shall, to the extent possible, describe the details of the repairs needed, the type of equipment, and number of persons necessary to effect the repairs. (2) The Performing Party. providing the repair crew and equipment shall furnish a supervisor who shall be directly in charge of the crew; provided, however, that the Requesting Party shall provide the Performing Party with any necessary instructions or specialized information that will facilitate making repairs herein. (c) Replacement Parts. The Requesting Party shall, for such operation or repair specified herein and upon election by the Performing Party, either: (1) provide all replacement parts at the Requesting Party's expense; (2) reimburse the Performing Party for parts the Performing Party may provide; or (3) replace such parts in kind at the Requesting Party's expense. 4. Payment. The Requesting Party shall reimburse the Performing Party for the actual costs and expenses of performing such work and supplying any material including overhead reasonably allocable thereto, as determined in accordance with the Performing Party's customary utility accounting procedures, within 30 days from receipt of an itemized statement of such costs and expenses; provided, however, that the Performing Party shall not receive reimbursement for switching operations performed to test for trouble or to clear for maintenance on its own system. 5. permit. A permit for the purpose of operating and performing repairs, pursuant to Section 3 herein, on transmission facilities and in the substations and switching stations of the parties hereto, together with the right to enter at all reasonable times is hereby granted by each party to the other party, its employees, contractors, and representatives during the term of this Agreement. t 6. Hazardous Materials. (a) Unless otherwise agreed to by the Parties, when installing City owned equipment in Government facilities and when performing operation and maintenance (0&M) of such equipment, Bonneville shall, at the City's expense, assure compliance with the Environmental Protection Agency's (EPA's) polychlorinated biphenyl regulations (40 CFR 761), as well as other Federal, state, and local hazardous material regulations and guidelines which are applicable to the City at the time Bonneville performs the duties specified in Section 3 above. (b) Unless otherwise agreed to by the Parties, when installing City owned equipment in Government facilities and when performing O&M of such equipment, the City shall, at the City's expense, assure compliance with the EPA's polychlorinated biphenyl regulations (40 CFR 761), as well as other, Federal, State and local, hazardous material regulations and guidelines which are applicable to the City at the time the City performs the duties specified in Section 3 above. (c) Unless approved by Bonneville, the use of hazardous materials, as defined by the Resource Conservation Recovery Act, is prohibited. 7. Liability. (a) The Requesting Party agrees that it has constructed and installed, and will operate, maintain, and use its equipment, which it requests be operated or repaired by the Performing Party pursuant to this Agreement, in conformance with accepted utility practices, and that the Performing Party shall not be responsible for any failure to maintain such facilities in such condition. (b) If the Performing Party, prior to performing its duties herein, determines that the Requesting Party has not constructed, installed, operated, maintained, or used its equipment to be operated or repaired by the Performing Party in conformance with accepted utility practices, the Performing Party shall not be obligated to perform herein, and the Requesting Party shall have no obligations under this Agreement to modify such equipment or change its construction, installation, operation, maintenance, or use procedures, due to such determination by the Performing Party. (c) Each party agrees that the Performing Party shall not be liable for any damage or consequences whatsoever resulting from any refusal to render service, or any failure or delay in offering to make personnel or equipment available. (d) Each party agrees that employees and contractors of the Performing Party remain solely such party's legal responsibility and under such party's supervision and control when performing any services under this Agreement. The Performing Party agrees to indemnify, save, and hold the Requesting Party, and its employees and representatives, harmless from any and all liability or claims of liability, for death, injuries or damages sustained by the Performing Party, its employees or contractors, in the exercise of any of the rights or performance of any of the services under this Agreement, except where such injuries or damages result from the negligence of the Requesting Party, its employees, contractors, or representatives. (e) The Requesting Party agrees to indemnify, save and hold the Performing Party, and its employees, contractors, and representatives, harmless from any and all liability or claims of liability for death, I I injuries or damages sustained by the Requesting Party, its employees, or contractors or by any third persons, resulting from the performance of any of the services under this Agreement, except where such injuries or damages result from the negligence of the Performing Party, its employees, contractors or representatives. IN WITNESS WHEREOF, the parties hereto have executed this Agreement in several counterparts. UNITED STATES OF AMERICA Department of Energy Bonneville Power Administration By Effective Date CITY OF ASHLAND By Title Date i ATTEST: By Title Date (VS4-LC-4258D) EY-ari Orrolc PhD Sc C3 Timothy Orrolc PhD 1030 2vy A.shlzxrsd OR 97520 503 4 8 8—2 49 5 0 3 February 1992 Ashland City Council & Commercial Development Committee Ashland OR Dear Council and Committee Members : As members of the Ashland Community trained in survey research, we are appalled at F. O.A. Is labeling of their "petition" as an "opinion poll" . An opinion poll phrases questions in a neutral manner, so the respondent can reasonably respond to either side of the issue . This "poll" has the character of the proverbial question: When did you stop beating your wife? Calling this "petition" a "poll" insults all the Ashland community and seriously undermines the credibility of FOA. We support the orderly evolution of Ashland and generally feel that the Council and Planners are doing a good job in guiding that process. Yours Sincerely, G . Timothy Orrok Francene Orrok PhD