HomeMy WebLinkAbout1992-0218 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it is
the subject of a public hearing which has been closed. If you wish to speak, please rise
and after you have been recognized by the Chair, give your name and address. The
Chair will then allow you to speak and also inform you as to the amount of time allotted
to you. The time granted will be dependent to some extent on the nature of the item
under discussion, the number of people who wish to be heard, and the length of the
agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
FEBRUARY 18, 1992
I . PLEDGE OF ALLEGIANCE: 7 : 30 P.M. , Civic Center Council Chambers
II . ROLL CALL
III . APPROVAL OF MINUTES: Adjourned Meeting of January 28 , 1992 ,
and Regular Meyeting of February 4 , 1992 .
IV. CONSENT AGENDA:
1. Minutes of Boards, Commissions & Committees.
2 . Monthly Departmental Reports - January 1992 .
3 . Administrator' s Report - January 1992 .
V. PUBLIC HEARINGS : (To conclude by 9 : 30 P.M. )
1. Planning Action 91-164 - Request for Adoption of Chapter 13
of the Ashland Comprehensive Plan -- "Comprehensive Plan
Policies and Their Implementation" .
2 . Planning Action 91-085 - Request for Modification of the
Annexation Criteria as presently included in the Ashland
Land Use Ordinance --AMC 18 . 108 . 065, and Modification of
the Comprehensive Plan Policy XII-2 Regarding Annexations.
3 . Proposed formation of a local improvement district to
provide for the installation of an automatic traffic
control signal at the intersection of Ashland Street and
Tolman Creek Road.
4 . Proposed 3-year serial tax levy for fire apparatus
replacement.
VI . NEW & MISCELLANEOUS BUSINESS:
1. Presentation by Bonneville Power Administration of
Environmental Assessment for proposed substation.
2 . Letter from Harry A. Skerry, attorney at law, representing
Michael Stadtherr, regarding damages to subdivision lot
adjacent to Nevada Street substation.
3 . Request from Ron Roth, M.A. S.A. , for waiver of $125 banner
installation fee.
4 . Memo from Mayor Golden concerning possible Sister City
relationship with Nabari City, Japan.
VII . PUBLIC FORUM: Business from the audience not included on the
agenda. (Limited to 5 min. per speaker and a total of 15
minutes)
VIII . ORDINANCES. RESOLUTIONS & CONTRACTS:
�1. First reading of "an ordinance amending Section 11. 28. 110
of the Ashland Municipal Code relative to increasing fines
for chronic parking violators" .
2 . First reading of "an ordinance amending the Comprehensive
�� Plan, Policy XII-2 regarding annexations, and the Land Use
Ordinance--18. 108. 065--with respect to criteria for
approval of annexations.
9a D Resolution of the City of Ashland, adopting guidelines for
the implementation of Chapter 18. 88 of the Ashland Land Use
Ordinance, Performance Standards options for subdivisions.
Resolution setting plat check fees for subdivisions and
partitions.
IX. OTHER BUSINESS FROM COUNCIL MEMBERS
X. ADJOURNMENT
MINUTES OF THE ADJOURNED MEETING
ASHLAND CITY COUNCIL
JANUARY 28, 1992
CALL TO ORDER: Mayor Golden called the meeting to order and led the
Pledge. of Allegiance at 7:35 P.M. on the above date in the Council
Chambers. Laws, Reid, Acklin, Winthrop, and Arnold were present.
Williams was absent.
UNFINISHED BUSINESS: P.A. 91-140, Ivy Lane Subdivision. City.
Attorney Nolte said the 120-day decision period has passed, and appeal
of this project by the Council would not be a proper use of the appeal
process. Laws said he and Nolte will speak with the Planning
Commission about legalities between the Commission and the Council,
and moved to table the issue indefinitely. Winthrop seconded, all
AYES on voice vote.
PUBLIC HEARING: Mt. Ashland Ski Area Agreement. Steve Jamieson
explained that the revised agreement better reflects the desires of
the parties. The lease agreement will be modeled after the OSFA/City
lease in which the city property is leased to the corporation for
$1.00/year, but the. complete operation is left to the lessee. In this
case, tax deductible donations would be held in a special account by
the City, which would then purchase the assets and lease the area back
to the Mt. Ashland Ski Area, Inc. The City will refund the donations
if the $1.4 million is not raised. City Administrator Almquist noted
that as holder of the Forest Service permit, the City would be
responsible for restoration measures should the corporation fail, and
explained how the sale of the assets will be enough to cover those
costs. He said a clause in the lease agreement should make provision
for preservation of the value of the assets, and he feels confident
there are adequate assets to protect the city's interests.
The public hearing was opened. Jerry Barnes, State Representative
residing at 950 Valley View Road, said this endeavor is important for
the community, and that he will propose legislation to provide
guarantees to the City for operational deficiencies. Sue Kupillas,
County Commissioner, 6210 Highway 140, Eagle Point, spoke in favor of
the agreement. Ric Holt, County Commissioner residing at 900 Neil
Creek Road, spoke in favor and read letters from the Siskiyou County
Visitors Bureau and Siskiyou County Board of Supervisors in support of
the proposal. He presented a personal check toward the effort to save
Mt. Ashland. James Shute,, 147 Prospect, said Mt. Ashland is a
marginal ski area, its history should be reviewed, an equipment
appraisal done by a third party, and city liability considered. Tim
Ferguson, 3450 Highway 66, Ski School Director at Mt. Ashland, spoke
in support, and said 400-450 local school children are learning to
ski. Tom Norby, 558 Holly St. , expressed, via telephone to City Hall,
that he is not particularly in favor of the proposal. Gail Morgan,
1673 Clarke St. , spoke in favor and told how the sport brings families
together. Ed Pentkowski, 436 Monte Vista, spoke against saying there
are more important issues for the City to deal with, and government
Adjourned Meeting - Ashland City Council - January 28, 1992 - P. 1
Mt. Ashland (Continued)
has no business in private enterprise. Jeff Hanson, Manager of Mt.
Ashland, spoke in favor and said the area is more attractive now due
to improvements made by the present owners. Charles Inman, 814
Hillview, spoke against involvement by the city. Anton Abben; 397
Holly, said he agrees with individuals who spoke in support. Sam
Conner, 2404 Siskiyou Blvd. , spoke against noting weather patterns and
liability. Michelle Marikos, 1192 Wilson Rd. , spoke in favor on
behalf of the students involved in the After School Youth Ski Program.
Ron Roth, 6950 Old Highway 99 South, spoke in favor noting jobs the
area provides, and students/teachers who move here because of the ski
area. Kathleen MacMichael, 6950 Old Highway 99 South, spoke in favor.
Tom Burnham, 451 Thornton Way, said the City should not rush into
this, it should be a private business. Rebecca Orf, 143 Ridge Rd. ,
spoke in favor noting the positive effects skiing has on area
children. A letter was read from Dan Gunter, 247 Oak St. , in support
noting the value of the ability to control activities in the
watershed. Ilse Nicholson, 1575 Greenmeadows, spoke against the
proposal (letter submitted for the record) . Char Niestrath, 8011 Dead
Indian Rd. , spoke in favor. Don Hill, 2234 Siskiyou Blvd. , spoke in
favor. Jack Blackburn, 805 Oak St. , is opposed to city involvement
and would like to see the issue put before the voters. Jack
Nicholson, 1575 Greenmeadows, spoke against city involvement saying it
could be illegal and is an unethical proposition (letter on file) .
Steve Zenos, 355 Grant St. , said lottery grant money should be used
for a business which will pay taxes, and that Mt. Ashland is not a
viable ski area. Mark Dandurand, Forest Hall, SOSC, spoke in favor of
the proposal as a representative from the ski clubs at the College.
Dr. Gordon Anderson, City Councilor, Grants Pass, and President of SO-
REDI, spoke in favor saying existing jobs should be retained, and the
ski area is a draw for companies which are proposing a move to
Southern Oregon. Sandra James, Chamber of Commerce, said the other
Chambers of Commerce in the area support the proposal, and noted that
the ski area is the key to off-season promotion. Jean Morgan, 618
Spring Creek Dr. , spoke in favor. Dale Swire, 271 Beach St. , said it
is appropriate fora public agency to get involved with recreational
facilities and he is in favor of the proposal. Ed Houghton, 185
Scenic Dr.., spoke in support. Hank Singmaster, 145 N. Main St. , spoke
in support. Michael Sanford, 127 Strawberry Lane, spoke against.
Steve Flynn, SOSC Dean of Students, spoke in favor saying the ski area
is an important asset to the City and draws students to SOSC. Chuck
Delaney, Phoenix, OR, spoke in favor. John Maurer, 1085 Elkader St. ,
spoke in favor. Steve Drabik, 163 High St. , spoke in favor. Moreland
Smith, 6381 Wagner Creek Rd. , Talent, spoke in favor. Jason Atkinson,
4480 Campbell Rd. , Medford, SOSC student and head coach of Ashland
High School ski team, spoke in favor. Zac Kauffman, 1673 Clark St. ,
spoke in support. Frank Billovits, 600 Weller Ln. , said if no city
funds are used he will donate $500, and ask the Board of the Valley of
the Rogue Bank to donate $5, 000. Al Willstatter, 128 Factory St. ,
submitted comments to the effect that a statement of support from all
public entities in the region would best express the importance of the
Adjourned Meeting - Ashland City Council - January 28, 1992 - P. 2
Mt. Ashland (Continued)
ski area. There being no further comment from the audience, the
public hearing was closed.
Laws said the City has an interest in the success of the ski area.
Nolte said there is statutory immunity from the inherent risk of
skiing, and the lessee will indemnify the City against liability.
Laws is in favor of the proposal. Acklin said involving the taxpayers
will not be necessary and asked that Staff prepare the lease.
Winthrop said there are advantages to having control over activities
in the watershed, and expressed concern about environmental
contaminants which might already exist. Tom Lupes, U.S. F.S. , said he
is not aware of any contamination and the Forest Service permit
requires inspections and compliance with State regulations. He is not
aware of any further conditions which might be added to the special
use permit. Acklin moved to continue the meeting, Arnold seconded,
all AYES on voice vote. On a question from Almquist, Lupes said a
bond would probably not be required. Reid is concerned that the lease
agreement include closure costs and deal with the devaluation of
equipment. Arnold said he supports the concept and is in favor of
saving the ski area, but needs time to review the agreement. Laws
asked that the wording in Section 5. 1 be changed to reflect that the
lease agreement will be modeled "in form and substance" after the
OSFA/City lease agreement, not "substantially identical" to same.
Acklin moved to continue the meeting, Winthrop seconded, all AYES on
voice vote. City Attorney Nolte read the proposed amended language to
Section 5. 1 (attached to permanent record) . Laws said the costs of
auditing the equipment should be borne by the City as a part of
economic development. Acklin moved to authorize the Mayor to sign the
agreement, with inclusion of the amended language in Section 5. 1, and
that the lease negotiations with MASA include all issues discussed.
Winthrop seconded, all YES on roll call vote.
ADJOURNMENT: The meeting adjourned at 11:40 P.M.
Nan E. Franklin Catherine M. Golden
City Recorder Mayor
Adjourned Meeting - Ashland City Council - January 28 , 1992 - P. 3
Paragraph 5. 1 as amended by the City Council:
The City agrees to lease the ski area assets to MASA upon terms
and conditions agreeable to both parties, the intent being to
model the lease in form and substance to the lease agreement
between the City of Ashland and the Oregon Shakesperean Festival
Association which was executed on August 29, 1969. MASA shall be
oligated to pay to the City the sum of $1. 00 per year as
consideration for the lease of the Ski Area Assets. - The
following matters shall also be addressed in the lease:
(a) Provision must be made as to lessee's compliance with
environmental laws as well as the underlying obligations of the
Forest Service Special Use Permit. .
(b) It must be recognized that all property including
equipment, furniture, structures and fixtures are leased "as is"
with no warranties.
(c) The fire and casualty provisions will have to be
broader to include ski area hazards.
(d) The liability insurance provisions must be increased to
the tort claim limits.
(e) The City will not supply irrigation water as provided
in paragraph 8 of the Shakespeare lease.
(f) There must be a requirement in the lease to maintain
and- replace the property to the extent that the value remains at
a level to insure sufficient assets are available in case of
closure and its consequent structure removal and site
restoration.
(g) Issues addressing auditing costs of the City shall also
be addressed.
(p:daily\skiash.p51) .
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
FEBRUARY 4, 1992 .
CALL TO ORDER: Mayor Catherine Golden called the meeting to order and
led the Pledge of Allegiance at 7: 30 P.M. on the above date in the
Council Chambers. Laws, Reid, Williams, Acklin, Winthrop, -and Arnold
were present.
APPROVAL OF MINUTES: Arnold moved to approve the minutes of the
Regular Meeting of January 21, 1992, Winthrop seconded and the motion
carried on voice vote.
SPECIAL PRESENTATIONS & AWARDS: A proclamation was read declaring the
week of February 9-15, 1992 as "Marketing Week in Ashland1l.
CONSENT AGENDA: Winthrop asked that item 3) Special Assessment of
Historic Property at 52 Granite St. , be pulled for discussion. Acklin
moved to approve items 1) Minutes of Boards, Commissions & Committees;
and 2) Monthly Departmental Reports, Laws seconded, all AYES on voice
vote. On a question from Winthrop, City Admin. Almquist said only the
City Council can recommend approval of the application for special tax
assessment, and Reid, Liaison to the Historic Commission, said it
encourages the preservation of historic structures. Winthrop moved to
approve this item, Acklin seconded, all AYES on roll call vote.
NEW & MISCELLANEOUS BUSINESS: Budget Committee Election. Patty Ware,
who was appointed at the last Regular Council meeting, will not be
available in March, and has resigned. Arnold nominated Steve .Hauck
and Williams nominated Robert Johnson. Hauck was elected by a 4-3
vote for a term expiring 12-31-94.
SOSC Jazz Ensemble Request. A letter was read from Stuart Turner,
Director, requesting financial assistance for a cultural exchange with
the University of Guanajuato. After a brief discussion in which it
was agreed that this was a very worthy cause, but funds are not
available and the request has not gone through the budget process.
Arnold moved to deny same, Williams seconded and the motion passed
with Reid dissenting.
Street Tree Commission Appointments. Arnold expressed concern that
the appointments were not being handled in the manner set forth by
resolution. It was agreed to postpone the appointments and review
said resolution.
Sewer Connection Request. Public Works Dir. Hall showed a map of the
property at 615 Washington Street, which is outside the city limits
but within the Urban Growth Boundary. Arnold moved to approve the
request on the condition that all city requirements are met and an
application for annexation filed prior to hookup. Reid seconded and
the motion passed unanimously on roll call vote.
Regular Meeting - Ashland City Council - February 4 , 1992 - P. 1
Rogue Valley Women' s History Project Request. Arnold moved to approve
the request to waive the $125 banner installation fee, Reid seconded,
all AYES on voice vote.
PUBLIC FORUM: Michael Wright, new owner of Siskiyou Bowling Lanes,
requested approval of a liquor license application for same. Laws
moved to place the request on the agenda, Reid seconded, all AYES on
voice vote. Laws moved to approve the application subject -to receipt
of a positive recommendation from the Police Chief, Reid seconded, all
AYES on voice vote. Brent Thompson, Jackson County Citizens League,
requested a resolution from Council encouraging the Jackson County
Planning Dept. to follow their Comprehensive Plan land-use ordinances.
Acklin disagreed that violations were being made, and said this is not
a proper forum for this discussion.
ORDINANCES, RESOLUTIONS & CONTRACTS: Gas Fitters License. Second
reading by title only of an ordinance setting by resolution fees for
gas fitters license, and establishing a testing fee. Arnold moved to
adopt same, Laws seconded, all YES on roll call vote. (Ord. 2664)
Chronic Parking Violators Fines. First reading of an ordinance
relative to increasing fines for .chronic parking violators. A memo
was read from Planning Dir. Fregonese which was included in the
packets, and on which comments were made by Judge Drescher in support
of the amendment. Reid is not comfortable with fining people who live
and work in Ashland. Winthrop said few people are aware of the
proposal and suggested selling parking permits to citizens who work
downtown. Arnold said the point is to "stop violating the law" .
Winthrop moved to continue to the next meeting and Reid seconded.
Acklin 'likes the idea of notifying people of their violation status
after the tenth ticket. The motion passed on voice vote with Arnold
dissenting.
BPA Reciprocal and Emergency Repair Agreement. A resolution was read
approving an agreement with Bonneville Power Administration for
reciprocal operation and emergency repairs. Laws moved to adopt same,
Arnold seconded, all YES on roll call vote. (Reso. 92-07)
OTHER BUSINESS FROM COUNCIL MEMBERS: Reid said David Pinsky was not
aware of the change in policy for past due commercial utility
accounts.
ADJOURNMENT: The meeting adjourned at 8 : 30 P.M.
Nan E. Franklin Catherine M. Golden
City Recorder Mayor
Regular Meeting - Ashland City Council - February 4 , 1992 - P. 2
MEETING SUMMARY
ROGUE VALLEY COUNCIL OF GOVERNMENTS
January 29, 1992
1. Board Discussion
a. Dennis Lewis gave a verbal update to the work programming/budgeting summary
included with the agenda. While discussions are still going on with managers and
other officials, it appears that there is general support for most of the Rogue
Valley Council of Governments' programs. The greatest uncertainty appears to
surround the Recycling Program. Specific funding for the Medford urban area
transportation planning process remains to be decided.
b. It was decided that George Fence would be invited to appear at the February
COG meeting to discuss the subject of protection for Native American historic
sites (specifically burial sites and encampments).
C. Rob Winthrop requested a return to the practice of having staff provide a brief
meeting summary after each Rogue Valley Council of Governments (RVCOG)
meeting. The summary is to be used by RVCOG Board members in briefing
their respective governing bodies on RVCOG activities.
2. Consent Calendar (refer to Agenda for detail)
Item IV.A.6 Charter Change - Mission Statement was removed from the calendar to
give additional time for several local governments to consider a support resolution on the
change. An additional item was added to the calendar on a personnel rule interpretation.
In this case, a temporary employee with a longer than usual employment period will be
accorded employee benefits on health/dental insurance and accrued leave. With these
changes, this Consent Calendar was adopted.
3. Other Business/Action Items
a. President Jim Lewis appointed a nominating committee of Jim Shields, Margaret
Bradford, Steve Hauck, Rob Winthrop, and himself. The committee will meet
before the next RVCOG meeting to prepare a slate of candidates for the RVCOG
officers and Executive Committee.
b. The COG Board adopted a resolution supporting the Regional Input to the Six-
Year Highway Program developed by the Jackson/Josephine Transportation
Committee.
ROGUE VALLEY COUNCIL OF GOVERNMENTS
January 29, 1992 Womg Summary
lbec 2
C. There was discussion on the need,for a charter change to include the City of
Phoenix and an ODOT representative on the Metropolitan Planning Organization
(MPO) Board to conform to federal regulations and RVCOG's contract with
ODOT. The matter was not acted on'so that additional time would be available
to determine how soon the change must be made, and what effect this would have
on the City of Phoenix's pending completion of a periodic review of their
comprehensive plan.
d. Approval was given to a contract between DEQ and RVCOG for RVCOG to
provide technical and administrative services relating to analyses of vehicular
emission levels in the Medford and Grants Pass areas. Funding is being provided
by EPA through DEQ. RVCOG will perform some technical services on the
study and will subcontract with other parties. ODOT and DEQ will complete the
analysis work based on the information we supply. The analysis is required as
a part of the new Clean Air Act. The Grants Pass analysis must be completed
by March 31, and Medford's analysis must be completed by April 15.
e. Approval was given to a contract between RVCOG and Siskiyou National Forest
(SNF) for RVCOG to provide technical and administrative services. SNF is
planning a symposium on the Illinois River Basin May 8-9 in Grants Pass. They
need assistance in planning, organizing, and facilitating the meeting. Funding
will be provided by SNF and others. RVCOG may subcontract a significant part
of the work.
f. RVCOG Board agreed with the staff recommendation not to agree to the new
terms of a contract with RVTD for RVCOG to provide technical services on
administration of the Special Transportation Funds Program. RVTD had
previously given a 30 day notice of cancellation of the existing contract (which
would have expired June 30, 1992) and offered a new contract with terms which
were not acceptable; and which were not discussed with RVCOG Board or staff
prior to the offering. Administration of the program returns to the District
effective February 10.
g. The recent termination of the Recycling Coordinator position due to funding
reductions, raised the question of the status of the Recycling Advisory Committee
(RAC). The RVCOG Board affirmed its desire that the RAC continue to meet
and advise the RVCOG Board, and others, on recycling matters. The RVCOG
agreed that only limited staff assistance would be available from RVCOG at this
time. The Board reaffirmed its belief that recycling is a regional issue that should
be addressed on a cooperative regional basis.
Summary prepared by: Dennis G. Lewis, Executive Director
(ADMIN13)SUMM129
CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
SE�ECIPT• I-11E=ING
January 29, 1992 Chair Adams called the meeting to order at
3:10 p.m. at 340 S. Pioneer Street.
ATTENDANCE:
Present: Torn Pyle, Pat Adams, Al Alsing, Ken
Mickelsen
Absent: Wes Reynolds, Teri Coppedge
I. ADDITIONS OR DELETIONS None
II. APPROVAL TD ADVERTISE FOR BIDS
A. Approval of bids for Tree Planting at North Entrance
A bid proposal form indicating the amounts of the three bids submitted
for the Planting of Trees at the North Entrance to Ashland was reviewed by
the Conmissioners. Following brief discussion, Commissioner Pyle made a
motion to accept the low bid from Christopher Jackson of On the Spot
Landscape Services in the amount of $5,372. Commissioner Alsing seconded.
The vote was: 3 yes - 0 no
III. ADJOURNMENT With no further business, Chair Adams adjourned
the meeting.
Respectfully submitted,
Ann Benedict, Management Assistant
Ashland Parks and Recreation Department
ASHLAND AIRPORT COMMISSION
MINUTES
WEDNESDAY, JANUARY 8 , 1992
CALL TO ORDER
Meeting was called. to order by Chairperson Al Alsing at 12: 01pm.
Those Commissioners present were Mills, Knowles, Katzen, Jones,
and Insley. Staff representatives present were Steve Hall and
Pam Barlow.
APPROVAL OF MINUTES
Minutes were accepted with the following corrections: page 3,
paragraph 1, Informational Items: change near his aircraft
hangar to read near other aircraft; page 3, paragraph 2 change
Cityls airport fuel needs to read Cityls airport fuel and tank
needs.
TIE-DOWN SURCHARGE
Barlow presented information regarding a tie-down surcharge for
users of mo-gas. Neither Resolution 85-37 nor 90-16 establishes
a set fee to be charged. Hall suggested the Commission recommend
the Council amend the resolution with an established fee for mo-
gas users.
FBO EXPANSION/REMODEL
Barlow reported the expansion/remodel was entering the final
phases towards completion. A subcommittee was established. to set
building use standards. Members are Jeremy Scott, Barlow,
Katzen, Insley, and instructor Tim Stewart. Hall mentioned that
it had been discussed previously to have the Commission meetings
held at the FBO. If the Commission still desires to do this, he
needs to know soon to budget furniture for the meeting room.
Hall suggested planning a "grand opening" when the FBO was
completed. Mills suggested combining the grand opening with a
User's Group Meeting.
CAP LEASE REVIEW COMMITTEE
Katzen reported that the subcommittee had met and reviewed the
CAP lease. They will continue to work on the lease with Dave
Harrington.
REVIEW OF SAFETY REPORTS
Insley reported all looked great. He asked if a decision had been
made on the pruning or removal of the bushy tree at the airport
entrance. Hall advised he would ask Parks and Recreation to
consider transplanting the tree.
ASHLAND AIRPORT COMMISSION
MINUTES - January 8 , 1992
page 2
FBO LEASE REVIEW COMMITTEE
An Executive Session is set to review the current FBO lease for
renewal or consider beginning the search for a new FBO. The
Executive Session will be held on Thursday, January 16, at 7 : OOpm
in the Council Chambers. FBO Lease Subcommittee members are
Jones, Katzen, Insley and Knowles.
FBO REPORT
Scott introduced Bob Skinner as the FBO Director of Operations
and as a future FBO partner. Scott reported that there is a new
maintenance person replacing Daryl:
INFORMATIONAL ITEMS
Alsing requested comments on the listing of repair parts
presented at last meeting by FBO Scott. All Commissioners agreed
with the list.
Barlow reported on the Community Airports Workshop she attended
recently.
Mills requested information on the land use requirements for the
home recently built NE of the airport. He has noticed the
construction of a windmachine on the property. Barlow will report
to the Commission on this next month.
Charles Shafer requested the Commission form a committee to study
hangar designs and limitations. Alsing noted that a review
committee existed with members Katzen and Jones to review hangar
design.
ADJOURNED
The meeting was adjourned at 12 :50pm.
Rhonda E. Moore
. Administrative Secretary
Ahp\Jan92.min
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
JANUARY 14, 1992
CALL TO ORDER
The meeting was called to order at 7:10 p.m. by Chairman Neil Benson. Other
Commissioners present were Medinger, Hibbert, Jarvis, Harris, Carr, Bingham and
Powell. Staff present were Fregonese, McLaughlin, Molnar and Yates.
APPROVAL OF MINUTES AND FINDINGS
Harris moved to approve the Minutes and Findings of the Hearings Board from
December. Thompson seconded and there was unanimous approval.
Carr moved to approve the Minutes of the December regular meeting with the
amendment to page 5, paragraph 3, change to: "future improvement would be a
back-up power supply as there is none now". It was seconded and approved.
The Findings from the December regular meeting were approved.
PUBLIC FORUM
Bingham gave an update on the Pelton House. He asked Staff where things are with
Historic Preservation. Does the City Council wish to make this a priority?
McLaughlin responded that in terms of the ordinance relating to the Comprehensive
Plan, a draft has been written and has been reviewed by the State Historic
Preservation Officer and by some local preservation consultants and reviewed by the
City Attorney. With regards to strenghtening the ordinance, Planning has a full agenda
of items from other projects directed by the Council. The Council needs to decide
this is a priority for Staff then the work schedule will be rearranged. The Council has
not been requested to take any action yet. If the Commission wishes to encourage
the Council to strengthen or adopt an ordinance, it could be done through a
resolution. The Historic Commission is sending a memo to the Council. McLaughlin
said the Planning Commission would probably be looking at this ordinance in April or
May and perhaps to the Council by June or July.
Fregonese suggested distributing a draft ordinance and doing some work as a
subcommittee to make specific changes. Bingham requested that he be a part of the
subcommittee.
TYPE II PUBLIC HEARINGS
PLANNING ACTON 91-140
REQUEST FOR AN EXTENSION OF A MINOR LAND PARTITION TO DIVIDE A
PARCEL FROM THE PREVIOUSLY APPROVED SIX-LOT PINEVIEW ESTATE
SUBDIVISION LOCATED ON IVY LANE. ALSO REQUESTED IS AN EXTENSION
OF A PREVIOUSLY APPROVED OUTLINE PLAN FOR TEH SIX-LOT SUBDIVISION.
APPLICANT: ED HOUGHTON
Benson related that after consulting with the City Attorney, there will be a vote with all
the members present, not just Harris' vote. McLaughlin stated further discussion can
be allowed. Harris reported listening to the tapes and reviewing the minutes His
partner helped Mr. Houghton acquire the land, however, the conflict of interest does
not aid him financially, therefore, he feels he can be objective. His firm has not had
anything to do with the development of the property and he has not been directly
involved.
McLaughlin brought Findings for denial of the subdivision and approval of the Minor
Land Partition and Findings for approval of both.
Thompson moved to approve the Extension and Minor Land Partition with the attached
nine Conditions and add Condition 10 that the applicant sign in favor of a back-up
generator system (as per Page 5 in the December minutes). Hibbert seconded the
motion. The motion was carried with Thompson, Medinger, Hibbert, Harris and "
Bingham voting "yes" and Benson, Carr, Powell and Jarvis voting "no".
Hibbert moved to adopt the Findings with the addition of Condition 10. Thompson
seconded the motion.
Benson wanted clarification of the Findings Section 2.4. Is that the reason for
approval? Harris affirmed and requested adding language that the resolution adopts
additional standards. Bingham agreed and that the Council, by adopting the
resolution, created a new standard. Also, the application was made prior to that
standard. Hibbert agreed to a change in language.
Powell did not believe it was the Commission's place to overrule the Council.
Harris amended the motion to include language in 2.4 that states: 'The Commission
further finds that the Resolution constitutes a new land use standard which was not
adopted as a new ordinance following the Type III procedure and is therefore not
effective on this application." Thompson seconded the amendment.
ASHLAND PLANNING COMMISSION 2 _
REGULAR MEETING -
MINUTES
JANUARY 14, 1992
Bingham noted that the City Council has decided to hold public hearings on this as to
whether or not it should be rescinded, indicating they have questions about the
Resolution.
PLANNING ACTION 92-006
REQUEST FOR A CHANGE OF CONDITION UNDER A PREVIOUSY APPROVED
CONDITIONAL USE PERMIT AND A VARIANCE TO EXPAND FROM A ONE UNIT
TRAVELLER'S ACCOMMODATION TO TWO UNITS LOCATED AT 540 HOLLY
STREET.
APPLICANT: TIM AND JOANNE RUTTER
Site visits were made by all.
STAFF REPORT
McLaughlin gave the history of this parcel, as reported in the Staff Report. The
applicants are requesting a change in condition for development of the northerly
residence and have a two-unit accommodation. This requires a Variance for the
expansion of a traveller's accommodation greater than 200 feet from a collector. With
regard to the traveller's accommodation, no complaints have been filed and Staff
believes it complies with the criteria for approval with the exception of requiring 200
feet from a collector or arterial. The historic nature of the property and the traffic flows
on surrounding streets constituted an unusual circumstance in this case. With regard
to prohibiting residential development, McLaughlin thought it might have come as a
compromise measure to compensate the impacts of a Variance to allow for the
traveller's accommodation more than 200 feet from a collector to limit the amount of
traffic.
Hibbert asked if the primary residence on the site has to be 20 years old? McLaughlin
said the existing duplex would constitute the primary residence. Hibbert wondered if
they moved into the new house.in the back if the new house in the back is the primary
residence. McLaughlin said it is the owner's residence. The accommodation is also a
residence for the remainder of the year but this point could be further discussed. It
was Staff's opinion that the house which will occupy the accommodation is the primary
residence.
PUBLIC HEARING
TIM RUTTER, 540 Holly Street, wants to build a house on the back lot. They are
paying taxes for the back lot and with Systems Development Charges increasing, they
would like to develop the lot. Rutter put up drawings of their house and showed where
the other house would be located. The Rutters have been living in the top portion of
the duplex and renting out the lower portion during the summer. If they get approval,
they will probably rent out both portions of the house.
ASHLAND PLANNING COMMISSION
REGULAR MEETING -
MINUTES
JANUARY 14, 1992
With regard to the Variance, they found the traffic flow on Idaho was greater than the
traffic on Iowa. The house was owned and lived in by Susie Jessel who was a historic
figure in Ashland. A trailer court is adjacent to their property which does not make it a
normal residential neighborhood. Rutter distributed photos of Susie Jessel in their
traveller's accommodation.
Rutter explained that the building envelope will be placed away from the creek close to
the south property line.
COMMISSIONERS DISCUSSION AND MOTION
Bingham agreed with McLaughlin about his reasoning for no further residential
development in the hearing in this matter before.
Bingham moved to approve PA92-006. Harris seconded the motion. Thompson does
not believe the criteria for a Variance is met because of the 200 foot rule. Thompson
does not feel the Rutter's property rights are jeopardized at all.
Medinger felt the 200 foot rule is more of a nuisance than anything. Hibbert believes
200 feet makes sense and the Commission should stick with it. He also pointed out
that R-1 land was on the other side of the street. Benson thought a traveller's
accommodation would work in this neighborhood. Jarvis agreed that with the other
traveller's accommodation and trailer court, this will work.
The motion carried with Hibbert and Thompson casting the dissenting votes.
TYPE III PUBLIC HEARINGS
PLANNING ACTION 92-007
REQUEST FOR COMPREHENSIVE PLAN MAP CHANGE FROM SINGLE FAMILY
RESIDENTIAL TO OPEN SPACE FOR THE PROPERTY LOCATED AT THE
SOUTHEAST CORNER OF TERRACE AND ASHLAND STREET.
APPLICANT: M. E. AND SHERI HILLENGA
Site visits were made by all, maybe.
STAFF REPORT
McLaughlin said that by giving up the rights for development, a property owner can
get a zone change to open space and the Assessor's office will change the value of
the property and the tax rate. The Hillenga's have done this on another parcel. The
application cannot be solely denied because of loss of revenue. The State requires
that one of their criteria be met and the applicant feels they can meet four of the
State's criteria. Staff has recommended approval with the attached condition.
ASHLAND PLANNING COMMISSION 4 _
REGULAR MEETING
MINUTES
JANUARY 14, 1992
PUBLIC HEARING
No one came forth to speak.
COMMISSIONERS DISCUSSION AND MOTION
Harris moved to recommend to the City Council for a zone change. Carr seconded
the motion and it was carried with Medinger abstaining since he is a neighbor.
PLANNING ACTION 92-017
REOUST FOR AN AMENDMENT TO CHAPTER 18.88 OF THE PERFORMANCE
STANDARDS OPTION FOR SUBDIVISION DEVELOPMENT TO MODIFY THE
DENSITY BONUS ALLOWED FOR AFFORDABLE HOUSING.
STAFF REPORT
Refer to Staff Report included in the packet.
Medinger said that generally speaking, the numbers look good but he was wondering
if you had a project where 80 percent of the housing was affordable, how would it be
to go to 40 or 45 percent? Carr felt the numbers are. good and there was consensus
and there was absolutely no need to change it.
Thompson suggested removing the word "points" under #2, paragraph 2. The
sentence would read: 'To accomplish this total increase, the allowable bonus for
installing affordable housing is propsoed to be increased from 25% to 35%." Also,
delete the word 'Point' from 'Bonus Point Calculations".
PUBLIC HEARING
No one came forth to speak.
Carr moved to recommend approval to the Council on this action. Hibbert seconded
the motion and it was carried unanimously.
OTHER
January 25th Planning Retreat
Meet on the Plaza at 9:00 and plan to meet until 3:00.
ASHLAND PLANNING COMMISSION
REGULAR MEETING --
MINUTES
JANUARY 14, 1992
i
Suggestions for places to visit:
Mature subdivisions
Grizzly Meadows
Canyon Park
Quail Haven
Weller Lane
Tolman Creek Plaza
Look at alleys.
Stream sites thru town.
Paving of upper Terrace.
Spring Creek
ADJOURNMENT
The meeting was adjourned at 8:30 p.m.
ASHLAND PLANNING COMMISSION 6 _
REGULAR MEETING - -
MINUTES
JANUARY 14, 1992
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
JANUARY 14, 1992
CALL TO ORDER
The meeting was called to order by Chairman Neil Benson. Also present were Jarvis
and Carr. Staff present were McLaughlin, Molnar and Yates.
TYPE II PUBLIC HEARINGS
PLANNING ACTION 91-158
REQUEST FOR A REVIEW OF A CONDITIONAL USE PERMIT FOR A
TEMPORARY USE TO ALLOW FOR THE OPERATION OF A GROWER'S MARKET
FROM APRIL THROUGH NOVEMBER.
APPLICANT: MEDFORD GROWERS AND CRAFTERS ASSOCIATION
This action has been postponed until the February 11th meeting.
PLANNING ACTION 91-160
REQUEST FOR A CONDITIONAL USE PERMIT FOR A TWO-UNIT TRAVELLER'S
ACCOMMODATION AND/OR SITE REVIEW FOR AN OFFICE FOR THE
PROPERTY LOCATED 331 LORI LANE.
APPLICANT: GARY BRENDEN
Site visits were made by all.
STAFF REPORT
The applicant proposes a motel use or office use. There were design issues raised by
the Historic Commission and upon their further meeting with the applicant, both parties
have come to an agreement on design. Staff has made recommendations regarding
landscaping and is recommending approval with attached six conditions.
There will be a sidewalk placed on the opposite side of the street.
PUBLIC HEARING
No one came forth to speak.
COMMISSIONERS DISCUSSION AND MOTION
Benson had a concern that there was no pedestrian access to a motel and
McLaughlin said a request could be made for a pedestrian walkway from North Main.
Benson would like to see this delineated on the pavement. —
McLaughlin reported that there were 12 parking spaces being provided which would
service both uses. He also said the applicant is proposing to landscape with African
cypress to obscure the second story from the insurance building.
Jarvis moved to approve PA92-160 with the attached six conditions and add a
pedestrian access to North Main Street.
PLANNING ACTION 91-014
REQUEST FOR A SIDE YARD VARIANCE FROM THE REQUIRED SIX FEET TO
FOUR FEET, NINE INCHES FOR THE PROPERTY LOCATED AT 14 BEACH
AVENUE.
APPLICANT: AL AND CAROLE GRAY
Site visits were made by all.
STAFF REPORT
Molnar reported that a Variance is being requested to reduce the side yard from the
required six feet to four feet, nine inches. The applicant received a foundation permit
in 1990. Little occurred on the property for several months after the structure was
raised. At that time, the Building Official sent an abatement letter stating the building
needed to be secured. John Great, Building Official, allowed some framing to be done
to secure the building. However, only a foundation permit had been obtained for the
structure. During this time, neighbors called the Planning office concerning the side
yard setback. Mrs. Flood, a neighbor, felt the building encroached into the side yard
setback. Mrs. Flood hired the services of a registered surveyor and a copy of that
survey is enclosed in the packet. A letter was sent to the property owner and a Stop
Work Order was issued.
Molnar said this was a difficult lot to deal with because it is so small. Staff was pleased
the building had been retained rather than removed or demolished, however, it is
unfortunate that the conditions leading to the Variance request were imposed by Mr.
Gray because of the uncertainty where his property line was located. Staff has
recommended denial of the Variance. The Historic Commission reviewed this
application and the Minutes from that meeting have,been included in the packet.
Benson wondered if solar calculations were done and Molnar responded that since no
formal application was submitted for framing that he did some rough calculations and it
appears to meet solar mainly because it is a narrow lot so ft falls into a less restrictive
solar category, allowing a 16 foot high shadow.
Jarvis asked how high a foundation can be before it becomes another story. Molnar
referred to an elevation shown in the packet and said it has been raised an additional
five feet from where it had been. Jarvis wondered how much difference is the result in
height from the what the application for the foundation allowed--was there any?
ASHLAND PLANNING COMMISSION 2. - -
HEARINGS BOARD - -
MINUTES
JANUARY 14, 1992 -
Molnar responded that the application for the foundation shows eight feet on the plan,
but did not believe existing grade was shown. In terms of setback, it was not built
according to the plans. In terms of a story, if the average of the perimeter of that floor
is less than six feet, it is not considered a story. That requires final elevations of what
the final grade will be when the project is completed. In this case, the back of the
property slopes up toward the back and the exposed portion is probably one to two
feet.
PUBLIC HEARING
FRANK SEREAN, 627 Normal, builder on the project said that when he first made
application he was told to mark the six foot side lot area. He said the house is not six
feet from the property, it is less than six feet. He was told that unless he wanted to
have to go before the Planning Commission, mark it six feet. He had it marked at four
feet on the original submitted drawings. The house is five feet as per a letter he
submitted for the record.
The reason work began in the first place was that the house was in poor repair. The
owner has found the house to be charming and wanted to reconstruct ft. Serean told
Gray that there was no off-street parking, but one way to accomplish that would be to
excavate the property and two parking spaces could be arranged. Serean told Gray
that the house would have to be jacked up in order to get one parking unit. He had to
move the house sideways in order to get the foundation in to begin with. When the
foundation was in, the house was moved back and set down. After he was told to
stop work, he went ahead and put the house on a foundation because ft was unsafe.
No one from the Building Department told him to put the house on the foundation.
Jarvis said, in looking at the original drawings, they show four feet but with comments
saying to move to six feet. Serean agreed with Jarvis and that he moved the house as
far as he could to get two parking spaces.
AL GRAY, 1015 Mary Jane, owner of the property, said the property was so bad that
they had reached the point of demolition. Also, there was no parking. He is trying to
create a nice unit with two parking spaces. Until Mrs. Flood ran the survey, he was
not sure of property lines. He is not trying to encroach on anything and has a good
foundation now. Gray's other neighbor said she built 12 inches onto Gray's property.
Mrs. Flood will not see 15 inches and it will not make any difference to her. Gray has
done nothing underhanded and has done the best he can.
LUCY FLOOD, 41 Gresham Street, referred to her letter which is included in the
packet. She read portions of her letter and stated that she has no objections to the
house being left where it was originally. Flood mentioned that she believed Gray
intended to build a duplex, and Molnar said it should be noted for the record that a
duplex would be prohibited on this site. Flood continued by stating that if she and
ASHLAND PLANNING COMMISSION g
HEARINGS BOARD - _ -
MINUTES
JANUARY 14, 1992
Gray each had large lots, fifteen inches would not matter, but because the lots are
small, fifteen inches does matter.
RON KELSO, Patrick Lane, has worked with Mr. Gray in the past. He can speak to
Gray's intentions that they were to save a rapidly deteriorating old structure and
provide a better rental unit that had off-street parking. Kelso did not believe Gray did
move the house over. Kelso believes that if the house had been raised and put on a
new foundation immediately, instead of such a long wait in between, it would not have
mattered to Mrs. Flood.
Jarvis commented that if what Flood said about the retaining wall was true (refer to her
letter), it would have been obvious the house had been moved. Flood said her
stepson was there the day the house was moved and he could testify to that.
McLaughlin told the Commissioners that there is no evidence regarding the statements
made by Everett Murrell, former Building Official, therefore, the Hearings Board is not
bound by the errors on his part. The Board is to enforce the ordinances and base
their decision on the criteria. If the setback was not six feet and had that been shown
on the plans and that it was not going to comply, Planning would be looking at a
Conditional Use Permit for structural alteration of a non-conforming building. That
would include foundation work for the modification of that, and other things would be
included in that also such as height and architectural compatibility. Had it been clearly
shown that it was not going to comply with the setback with a statement on the
building permit, it would have been reviewed as a Conditional Use Permit and it would
not have been reviewed as a Variance. The burden of proof for the property location
for building permits lies with the applicant. The Planning Staff accepts the information
provided by the applicant and it is their responsibility to show it is correct.
SEREAN realized that when Everett Murrell told him that if the house was not in
compliance with the six foot setback, he would need a Conditional Use Permit, and
Murrell told him to mark it and do the best he could. Serean used the retaining wall for
measurements. He said he raised the house up and moved it over while he did the
foundation and moved it back to where the foundation was.
KELSO commented that oftentimes property lines are determined by what people
believe to be true and the only sure way to determine legal descriptions is through a
survey.
COMMISSIONERS DISCUSSION AND MOTION
Carr asked if there was any evidence that the house was moved and McLaughlin
responded that nothing really indicates whether the house was moved or not.
ASHLAND PLANNING COMMISSION 4 _
HEARINGS BOARD - --
MINUTES
JANUARY 14, 1992
Jarvis stated the criteria are clear and there is not sufficient evidence to grant a
Variance. ,The situation appears to be purposefully self-imposed. Even though it is
expensive to get a survey, Mrs. Flood went to the expense, however, it is a small
amount to pay to get it right. It seemed the real impetus for the placement of the
house was not necessarily that the house be set back six feet or that the setbacks be
retained, but that there be two parking places.
Jarvis moved to deny the application. Carr seconded the motion and it was carried
unanimously to deny.
PLANNING ACTION.92-016
ONE-YEAR REVIEW OF A PREVIOUSLY APPROVED CONDITIONAL USE PERMIT
FOR A MOTEL USE AT 637 AND 649 EAST MAIN STREET.
APPLICANT: BERNIE ZIEMINSKI .
Site visits were made by all.
STAFF REPORT
A Conditional Use Permit was granted in August of 1990 and the motel has been in
operation for about a year. One of the conditions of approval was that the alley remain
unpaved until CPAC recommendations were submitted, or for one year, at which time
the Planning Commission review the application. With regard to the operation, no
complaints have been filed and Staff has received positive verbal comments. Staff is
recommending permanent approval. With regard to paving of the alley, a year was
allowed for development of an alley plan. A plan is still in the works. A letter is
included in the packet requesting that the alley be paved and Pat Acklin has requested
paving of the alley. Staff has recommended that the alley be paved. The Historic
Commission is asking for another year to allow development of the plan and that this
section remain unpaved.
PUBLIC HEARING
BERNIE ZIEMINSKI, said he has only operated since June of 1991 and would request
permanent approval. With regard to the alley, he will do whatever he is asked. The
other side of his alley is the portion that is very bad. He will be grading, if he is not
required to pave, in the latter part of May, in order to make it smooth for guest use.
He feels the traffic has been reduced by about 80 percent by converting the houses to
guest units because they are no longer renting. Guests usually leave their cars until
they are ready to leave.
TOM PHILLIPS, owns the house behind Zieminski and submitted a letter from Zelpha
Hutton. Phillips has no complaints about the use of the buildings as guest units. He
does not believe the alley should be paved at this point and asked the Hearings Board
ASHLAND PLANNING COMMISSION 5
HEARINGS BOARD ---
MINUTES
JANUARY 14, 1992
to look at the overall historic value of alleys. By not paving the alley, this would slow
traffic down; if it is paved, it basically becomes a street. Fifth Street is used by a lot of
children and older citizens and Phillips is concerned for their safety. Phillips did not
agree with Zieminski that the guests using the motel left their cars. He felt the guests
tended to drive a great deal and that visitors were not aware how others used the
area. He is concerned with increased speed if the alley was paved and the danger it
would cause neighbors as well as guests. Phillips is willing to put up with the dirt and
dust to keep a neighborhood setting.
CHUCK MCKEREGHAN, 77 SIXTH STREET, agreed that the motel use was agreeable.
He agrees with the Historic Commission with regard to paving the alley. He said in
walking around the Historic District, there are many dirt alleys and maybe someone
should lean on the City to maintain the alleys somewhat and prune the blackberries.
McLaughlin mentioned that nearly 100 percent of all abutting properties with regard to
this action, living on the alley, have requested not to pave the alley. McLaughlin also
mentioned that this action sparked the interest of the Historic Commission to continue
working on the alley plan.
COMMISSIONERS DISCUSSION AND MOTION
The Commissioners felt the motel use could be made permanent with no more
reviews. Carr moved to approve the motel use and strike Condition 2 and add a
Condition that the alley not be paved for a year, at which time it would be reviewed
again. Jarvis seconded the motion and it was carried unanimously.
Jarvis stated that the alley plan needed to get to the Council,and the Council needed
to make a definitive statement about the Historic District.
TYPE I PLANNING ACTIONS
PLANNING ACTION 92-008
REQUEST FOR A CONDITIONAL USE PERMIT FOR A
RESIDENCE/PROFESSIONAL OFFICE AT 1068 E. MAIN.
APPLICANT: MARCEL VERZEANO
This action was approved.
PLANNING ACTION 92-010
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A LOT INTO THREE
PARCELS LOCATED AT 1380 E. MAIN STREET.
APPLICANT: NEAL AND BECKI KINZIE
This action was approved.
ASHLAND PLANNING COMMISSION 6
HEARINGS BOARD ----
MINUTES
JANUARY 14, 1992
PLANNING ACTION 92-011
REQUEST FOR A CONDITIONAL USE PERMIT TO CONVERT A RESIDENCE TO
AN OFFICE USE FOR THE PROPERTY LOCATED AT 120 SECOND STREET.
APPLICANT: DAVID ALLEN
This action was approved.
PLANNING ACTION 91-012
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A LOT INTO THREE
PARCELS WITH PARCEL 2 AND PARCEL 3 BEING FLAG LOTS LOCATED AT
975 BELLVIEW.
APPLICANT: BILL ROBERTSON
This action was approved.
PLANNING ACTION 92-013
REQUEST FOR A CONDITIONAL USE PERMIT FOR EXPANSION OF AN
EXISTING TWO-UNIT TRAVELER'S ACCOMMODATION TO A THREE-UNIT
ACCOMMODATION FOR THE PROPERTY LOCATED AT 174 N. MAIN STREET.
APPLICANT: MARILYN KRICHMAN
This action was approved.
PLANNING ACTION 92-015
REQUEST FOR A SIX-MONTH EXTENSION OF A CONDITIONAL USE PERMIT
FOR THE RECYCLING DEPOT LOCATED ON WATER STREET, IMMEDIATELY
NORTH OF THE RAILROAD OVERPASS AT VAN NESS.
APPLICANT: CITY OF ASHLAND/THE RECYCLING P.A.C.T.
This action was approved.
ADJOURNMENT
The meeting was adjourned at 3:20 p.m.
ASHLAND PLANNING COMMISSION 7
HEARINGS BOARD - - -
MINUTES
JANUARY 14, 1992
Pm Aran .K
�4ecOa February 11, 1992
�- Honorable Mayor and City Council
r
rom: Al Williams, Dir. of Electric Utilities
SUbjQtL Electric Department Activities for January 1992 .
The following is a condensed report of the Electrical Department
activities for January 1992:
Installed 3 new underground services and 3 overhead services.
Reconductored 4 secondary services due to electrical upgrades.
Installed 5, 240 feet of conduit and 7, 575 feet of conductor.
Eight transformers were installed for a total 350 KVA and 4 were
removed for a net gain of 210 KVA on the system.
Responded to 71 requests for cable locates.
Had 274 connect orders and 213 disconnects for a total of 487 .
There were 353 delinquent account notices worked and 94
delinquent accounts were disconnected.
Three 30' poles and one 45 ' pole were set for new construction.
Employees attended monthly safety meeting.
V
0* ASyo
Memorandum
OREGON
February 10, 1992
The Mayor and City Council
Aram: Steve Hall, Director of Public Works , ' ^I " -
0 jPtt Public Works Monthly Report for the Month of
January. 1992
The following is a condensed report of the activities of the
Public Works Department for the month of January, 1992 :
ENGINEERING:
1. Issued 14 street excavation permits.
2 . Issued 3 miscellaneous construction permits.
3. Completed preliminary engineering budget.
4. Performed the following work on the Peachey/Paradise Sewer
L. I.D. :
a. inspected work performed by contractor
b. measured quantities of work completed
C. air tested all sewer lines
d. prepared progress payment
5. Prepared quitclaim deeds for the termination of public
easements at the following locations:
a. Franeva Heights subdivision
b. North Main Street
6. Performed the following work on the 1991 Misc. Concrete
Project:
a. inspected work performed by Contractor
b. measured and computed pay quantities for progress _
payment no. 2
C. prepared change order no. 2
7. Field checked and reviewed survey plats for 2 subdivisions
and 6 land partitions.
8 . Performed the following work on the Peachey/Paradise
Sanitary Sewer project:
a. made final inspection and approval of construction work
b. computed quantities and. prepared progress and final
payments
C. issued notice of final acceptance
9 . Performed the following work on the Tolman Creek L.I. D. :
a. met with engineers re: design parameters
b. provided traffic flow and loading information
C. reviewed signal plans
d. sent sample specs to engineer
Public Works Monthly Report
January, 1992
Page 2
10. Administered sand blasting contract.
11. Surveyed the centerline of East Main Street from Mountain
Ave. , east to. the City limits.
12 . Administered contract for installation of an irrigation gate
on Randy Street.
13 . Investigated purchase of G. D.S. survey equipment.
14 . Performed the following work on the Northwest Water project:
a. reviewed preliminary project plans with engineers.
b. measured depths of existing lines
C. presented final plan to parks for review
15. Performed topo survey of the Plaza area for Bill Emerson.
16. Began redesign of hoist system at the power house.
17 . Updated City street map.
18 . ran new set of assessors plats at the County Drafting
Office.
19 . Repaired and cleaned traffic counters.
20. Operated traffic counters at several street intersections.
21. Performed field inspections on the following subdivisions
and projects:
a. Glennvista Estates, Ph II
b. Park Estates, Ph. III
C. Logan Drive, Ph. II
d. Mill Pond Sub, Ph. VI
e. Barrington Place Sub.
f. Greensprings Sub. , Ext. III
22 . Acquired 3 Jackson County permits at various locations.
23 . Attended a neighborhood meeting regarding the formation of a
sewer assessment district -for the N. Mountain Avenue area.
24 . Updated sewer and water utility maps.
i
Water Quality Monthly report for January 1992
Water:
Repaired 2 leaks in City owned water mains.
Repaired 7 leaks in customer service and or meter.
Repaired 1 Lithia leak
Changed out 5 water meters.
Installed 13 new 3/4" water meters 1-111 , 3-2" all with hand
valves.
Installed 1 customer hand valves.
Repaired 1 fire hydrants
Installed 2 hydrants on Grandview.
Installed 3- 3/4" water services on Peachey Drive.
Moved services back at Logan Drive.
Installed 2 sets of meter boxes at the Plaza.
Installed first new Lithia fountain.
Installed new access lids to the Plaza fountains.
Repaired drinking fountain in front of the Black Swan (handicap)
Raised 5 valve boots at various locations.
Changed out 2 curb stops.
Chlorinated and put into service new water mains at Crowson Rd. ,
Logan Drive, fire line off Granite St.
Pothole utilities on Granite St. for new 24" line.
Finished 10" water line with hydrants and chlorinated and put
into service on Grandview Drive.
Installed new catwalks and hand rails at the Water Treatment
Plant to the office and chlorine contact chamber. Installed new
screening per OSHA on office window.
Started working on sedimentation basins.
Changed out Waste Water Treatment Plant effluent meter.
Sewer:
Jet rodded 29, 602 feet of City sewer mains using 68, 000 gallons
of water.
Responded to 6 service calls.
Responded to 2 sewer main line plugs.
Video taped 1188 feet of City sewer mains (TV inspection)
Miscellaneous:
There were 78 requests for Utility locate calls.
There was 63. 983 million gallons of water treated at the Water
Treatment Plant and 52. 11 million gallons of water treated at the
Waste Water Treatment Plant.
City of Ashland
Street Division
January 1992 Report
SWEEPER:
Swept 280 miles.
Collected 152 yards of dobr'is.
Responded to 113 utility location requests.
Graded several streets and alleys.
Built up the dirt section of Pinecrest between Woodland and Starlight: -
used 90 yards of shale and 280 yards of granite.
Patched potholes and sunken services.
Patched Vor'da from Terra to plaza and Terra from Verda to Sis-O due to
storm drain construction.
Removed and patched trouble spots on Holman below R/R tracks, Wimer at
Prim, and First St. between E. Main and Hargadinc.
SIGNS:
Made up 1 street sign and 7 no parking signs for Mill Pond sub-division.
Repaired bike sign on Walker above
Installed 12 rio parking signs on Lori Lane.
. Installed delineator warning signs art both sides of the bridge over bear
Creek on No. Mountain Ave..
Installed Birnam Wood Dr, sign at the corner of Orchard and Wrights Cr..
Removed all the no parking signs and posts from both sides of Wightman S
below the R/R tracks.
Installed a new 2 hr. parking sign on Lithia Way in front of Pucks.
Installed stop signs on both sides of Laurel on Central.
Installed a stop sign on Water St. at Hersey.
Installed a Yield sign on beach Ave. at Hargadine.
Installed a Yield sign on 2nd, at Hargadine.
Replaced 'several signs and/or posts.
i
STORM DRAINS:
Flushed and/or* nodded several storm drain systems.
Cleaned catch basins.
Completed. Verda-Terra major storm drain project; (see January report for
details).
Built catch basin cover for the Plaza.
Replaced crass-over storm drain on Scenic Dr'. off Maple. Project include
34 ft. of 18 in.P.V.C., 1 curb inlet and 1 regular catch basin.
Replaced 20 ft. of 4 in. concrete starlit drain with 4 in. P.V.G. in alley
off Morton St, above Holly St. .
Built new grate for catch basin on E.. Main at Morse due to dangerous
situation in bike way.
Replaced a catch basin with a man-hole behind the curb at 1001 E. Main. .
Replaced a catch basin behind the curb with a curb inlet catch basin at
1023 E. Main. -
MISC.:
Removed about 30 ft. of curb from the Plaza.
Six employees helped A.P.D. with traffic on No. Main at Wimer due to
over-turned concrete truck for several hours.
Hauled off sweeper pile: 205 yards.
Hauled 13 yards of concrete from 8 St, yard to old pit.
: Sanded icy streets.
Removed 4 trove due to high winds.
Supplied a back-hoe and operator for 2 days to help the Parks dept.
on the Plaza.
Pushed over piles at granite pit.
Trained another employee an the sweeper'.
Went over the work rules again with all the employees and passed Out
copies to all employees. Also passed out safety vests and eye and ear
protection, etc..
Removed graffiti from the R/R bridgo on Water St. .
Destroyed all the wood stoves that wore recently picked up for the
Energy Dept..
Hauled off all the old power poles from D St. yard to the cemetery off
. E. Main St. '.
Cleaned up buildings and vehicles on a weekly basis.
Helped in shop when needed.
Hold monthly safety weeting. Special quest this month: Mayor Cathy
Golden.
�
|-
-
�
+
| City of Ashland .
^ Fleet Maintenance
-- January 1992 Report
'
-
� 3 mechanics completed work on 123 work orders
for various types of city equipment and vehic1es.The divisions and
departments involved are as fullows :
Administration : 2
�- - Building : 1
..
.`
' Cemetery: 9
-
` Community Service Volunteer ()
`
��- - Electric : 19
_
^ Energy: 0
-
-
Engineering : 1
`
'`�---
Fire: 6
Police: 19
'»
�
��-'- Senior Van : 0
^
*
'
Shop.
" '
-/
Street: 27
°
`,--- - Warehouse: 2
^q
� Wafer: 33
^
�
' Airport 0
-
�--
MISC. : 0
"
` The emergency generators at City Hall and the Civic Center were fueled
� and manually tested weekly"
~
�� -- I and M certificates issued for the month: 0 ,
.
�
^
ASHLAND FIRE DEPARTMENT
MEMORANDUM
February 3 , 1992
TO Brian Almquist, City Administrator
FROM Keith E. Woodley, Fire Chief
SUBJECT 1991 Fire Department ��' "`
Annual Statistics (Abbreviated)
The Ashland Fire Department responded to a total of 903 alarms in
1991. We reduced our total alarm response by 299 from 1990 by
relaxing automatic aid policies which were in place at the time
of my arrival in Ashland. The department responded to 102 fires
and 554 medical emergencies. The balance of the responses were
due to automatic aid, mutual -aid and miscellaneous non-fire
alarms . The total value of all property involved in fire was
$11 , 906, 665 , with a sustained loss of $315 , 987 . If you would
like a more formal report or detailed information, I would be
happy to provide it .
February 5, 1992
M E M O R A N D U M
TO: Honorable Mayor & City Council
FROM: Brian L. Almquist, City Administrator
SUBJECT: Monthly Report - January 1992
The following is a report of my principal activities for the
past month, and a status report on the various City projects and
Council goals for 1991-92 :
I. PRINCIPAL ACTIVITIES:
1. Met with Acting Chief Daymon Barnard to discuss my
expectations for department operations until new chief is on
board. Also met with Teamsters Business Agent and Police
management to review vacation scheduling conflicts and to clarify
related language changes in the new contract.
2. Reviewed 50 applications for Police Chief, narrowed the
field to 10 candidates, and met with Mayor and Rob Winthrop to
select 6 finalists.
3. Numerous meetings with Jill Turner and other department
heads regarding proposed budget for 1992-93 . Discussed proposals
for new revenues and additional cuts to balance budget.
4. Met again with consultant Cliff Malm and Al Williams,
regarding problems with computer controls at hydro-generator and
mechanical problems with speed increaser. Reviewed draft RFP
prepared by Malm to address complete solution.
5. Meetings with several small groups to discuss strategies
for saving Mt. Ashland ski area. Met with City Attorney and
Steve Jamieson from MASA on several occasions to formulate
proposed agreement with MASA. Also met with Ski Ashland staff to
review valuation of capital assets.
6. Additional meetings with Cable Access Center staff and
Commission subcommittee concerning anticipated 3-channels we will
be entitled to on January 1, 1993 . Also had further meetings with
consultant Hap Freund on long-range plan for involvement of other
agencies.
7. Met in two separate meetings with other City Managers and
COG staff at Central Point city hall to discuss status of
recycling coordinator's position and other budget requests from
the COG for fiscal 1992-93 .
8. Attended meeting at Medford city hall with reps from OEDD
regarding panelized housing firm who is looking for a building
site in Southern Oregon. Ashland does not have a suitable site
with infrastructure in place, but Grants Pass and Medford may
submit proposals.
9. Met with Mr.Brevik and his realtor regarding another 10
acre parcel he would like to sell to the City. Later met with
Larry Medinger and Vince Oredson to see if anything could be
worked out. The So.Oregon Land Conservancy is also considering
their involvement.
10. BPA officials Lou Dreissen and Bob Laffel met with me to
discuss the results of the additional environmental tests on the
Railroad site. They are concerned that BPA may later get tagged
with helping SPRR clean up the rest of the site. We also
discussed the feasibility of moving to one of the other 6 sites
should BPA management decide that the problems with the Railroad
site are too great.
11. John Fregonese, Larry Medinger, Don Greene and I met to
discuss concerns of the building community about plans review
delays and related items. An evening meeting with builders and
department heads is scheduled in early February to address these
concerns.
12 . Attended Council/Department head goals session at
Ashland Hills.
13. Met with representatives of the Tree Commission to
review new removal permit application and to discuss budget .for
tree planting projects for 1992-93.
II. STATUS OF VARIOUS CITY PROJECTS:
1. Electric Substation. BPA will release Environmental
Assessment (EA) and recommended site selection at the February 18
Council meeting. The plan is still to complete construction
before next Winter.
2 . Siskiyou Bikeway. No further word from Highway Division
since last month's report.
3 . Downtown Proiect. We are still planning to pave the
Copeland lot and S.Second Street lot in late Spring. We will be
meeting with newspaper distributors soon regarding the first
draft. of Newsrack Ordinance which we hope to present at the March
3 Council meeting. It now appears unlikely that there will be
enough funds to complete the restroom in the downtown area. Ten
trees that are damaging sidewalks are in the process of being
removed and replaced, including sidewalk repairs. The concrete
work in the Plaza is now complete, and the sand/peatmoss base for
the lawn is in place. Planting of the lawn, shrubs and annuals
will occur during April.
5. Northwest Water Project. No further developments since
last month's report.
5. Open Space Program. The latest word from Ken Mickelson is
that no one is actively pursuing this topic.
6. Strategic Issues Session. Sylvia Rose of Sylvia Rose
Communications from Salem will be facilitating this session on
Saturday, February 29 from 9: 00 AM to 4:30 PM. On Friday
February 28 she will conduct one-on-one interviews with the Mayor
and each Councillor.
7. S.D.C. Committee. Two additional meetings will be held by
the committee to complete its work. The committee still has set
• deadline to complete their work by the end of March, including
• recommendation to the Council.
8. Water Conservation. Synergic Resources Corp. and the
Water Advisory Conservation group will present their final
recommendations to the Council on the evening of February 11.
III. STATUS OF COUNCIL GOALS:
(A full report was mailed to the Mayor and Council on
December 23 . A quarterly report will be made in the future on
March 31, June 30 and September 30. Unless there are significant
developments that impact implementation, the status of Council
goals will not be a regular part of my monthly report. )
Brian L. Almquist
City Administrator
BA:ba
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
February 11, 1992
PLANNING ACTION: 91-164
APPLICANT: City of Ashland
REQUEST. Adoption of Chapter 13 of the Ashland Comprehensive Plan--
"Comprehensive Plan Policies and Their Implementation"
L Relevant Facts
1) Background - History of Application:
This Chapter is essential in the recent adoption of the revised
comprehensive plan, due to its provision of the implementing ordinances
for the policies adopted by each chapter.
II. Proiect Impact
The chapter is essentially a recounting of all of the adopted policies of the
different chapters of the Comprehensive Plan, and how each of those policies are
implemented by ordinances, maps, or other city policies.
Since the policies are either from unmodified chapters of the plan, or already
adopted revised chapters, this is not an opportunity to modify the wording of the
policies. They must remain in this chapter just as they have been adopted in
other chapters.
The key portion of this chapter, though, is the implementation procedures, which
have involved the adoption of revised ordinances, as well as using existing
ordinances.
III. Conclusions and Recommendations
Staff recommends approval and adoption of Chapter 13.
PA91-164 Ashland Planning Department -- Staff Report
City of Ashland February 11, 1992
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Contents of Record for Ashland Planning Action 91-085
REQUEST FOR MODIFICATION OF THE
ANNEXATION CRITERIA AS PRESENTLY INCLUDED
IN THE ASHLAND LAND USE ORDINANCE -- AMC
18.108.0659 AND MODIFICATION OF THE
COMPREHENSIVE PLAN POLICY XH-2 REGARDING
ANNEXATIONS.
APPLICANT: CITY OF ASHLAND
Planning Department Staff Report -- Addendum 2/18/92 . . . . . . . . . . . Al
-- Planning Department Staff Report 12/3/91 . . . . . . . . . . . . . . . . . . . . . . . . 1
Planning Commission Minutes 10/8/91 . . . . . . . . . . . . . . . . . . . . . . . . . . : 7
Planning Department Staff Report 10/8/91 . . . . . . . . . . . . . . . . . . . . . . . 10
Planning Commission Minutes 9/10/91 . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Planning Commission Minutes 8/13/91 . . . . . . . . . . . . . : . . . . . . . . . . . . 16
-- Planning Department Staff Report 6/11/91 . . . . . . . . . . . . . . . . . . . . . . . 17
Planning Commission Minutes 6/11/91 . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Planning Commission Minutes 5/14/91 . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Letter from Patty Holcomb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
e �
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
February 18, 1992
PLANNING ACTION: 91-085
APPLICANT: City of Ashland
ORDINANCE REFERENCE: 18.108.065Annexations
REQUEST: Request for modification of the annexation criteria as presently included in
the Ashland Land Use Ordinance -- AMC 18.108.065, and modification of the
Comprehensive Plan Policy XII-2 regarding annexations.
I. Relevant Facts
1) Background - History of Application:
The Planning Commission initiated this action based upon recent
annexation requests before them and the City Council, and the need to
address issues that have not been addressed by the ordinance or
Comprehensive Plan.
The Planning Commission reviewed and recommended approval of these
requests on October 8, 1991 at their regular meeting. Their recommended
changed have been included in this staff report.
The City Council previously reviewed this and made some
recommendations regarding affordable housing and E-1 lands. Those
changes have been incorporated into this revised draft.
2 Detailed a ed Description of the Site and Proposal:
The Staff proposal is two-fold -- a modification of the Policy XII-2 of the
Comprehensive Plan which annexation and urbanization, and a
modification of the specific annexation ordinance criteria in 18.108.065.
The current Policy XII-2 reads as follows:
"The City shall incorporate vacant land only after a showing that land of
similar qualities does not already exist in the city limits, or if annexation is
necessary to alleviate a probable public health hazard."
Staff proposes a modified Policy XII-2 which reads as follows:
"The City shall incorporate vacant land only after a showing that land of
similar qualities does not already exist in the city limits; or
to incorporate lands which would result in increased opportunities for
affordable.housing or economic development; or
If annexation is necessary to alleviate an existing or probable public health
hazard; or
when existing development in the County has or will have Inadequate water
or sanitary sewer service; or
when the parcel has existing City of Ashland services."
The current ordinance regarding annexations is found in 18.108.065 C. and
is as follows:
1. That the land is within the City's Urban Growth Boundary.
2. That the proposed zoning and project are in conformance with the
City's Comprehensive Plan.
3. That the land is currently contiguous with the present City limits.
4. That public services are available or can be made available to the site.
5. That a public need for additional land, as defined in the City's
Comprehensive Plan, can be demonstrated.
r
PA91-085 Addendum Ashland Planning Department — Staff Report
City of Ashland February 18, 1992
Page 2
r r
Staff proposes that the ordinance language for Criteria D and E be
modified as follows:
4. That adequate City facilities for water, sewer, paved access to and
through the development, electricity, urban storm drainage, and adequate
transportation can and will be provided to and through the subject
property.
5. That a public need for additional land, as defined in the City's
Comprehensive Plan can be demonstrated; or
a. that the proposed lot or lots shall be residentially zoned
under the City's Comprehensive Plan and that the applicant has
agreed to provide 25% of the proposed residential units at
affordable levels, in accord with the standards established by
resolution of the Ashland City Council. Such agreement to be filed
as part of the initial application and completed and accepted by all
parties prior to the final adoption of the ordinance annexing the
property; or
b. that the proposed lot or lots will be zoned E-1 under the
City's Comprehensive Plan, and that the applicant will obtain Site
Review approval for an outright permitted use, or special permitted
use concurrent with the annexation request or within one year of
the annexation hearing and prior to the final adoption of the
ordinance annexing the property. Failure to obtain subsequent site
review approval shall invalidate any previous annexation approval;
or
C. that a current or probable public health hazard exists due to
lack of full City sanitary sewer or water services; or
d. that the existing development in the County has inadequate
water or sanitary sewer service; or the service will become
inadequate within one year; or
e. that the area proposed for annexation has existing City of
Ashland water or sanitary sewer service extended, connected, and
in use, and a signed "consent to annexation" agreement has been
filed and accepted by the City of Ashland; or
f. that the lot or lots proposed for annexation are an "island"
completely surrounded by lands within the city limits.
PA91-085 Addendum Ashland Planning Department — Staff Report
City of Ashland February 18, 1992
Page 3
II. Project Impact
In preparing the draft of these changes, Staff looked back at annexations where
either the Planning Commission or City Council felt that the annexation request
was appropriate, but did not seem to meet the criteria directly.
The changes proposed are in response to those concerns raised.
Comprehensive Plan Policy Modification
The current policy basically allows for annexation under two scenarios --
either there is need for the land based upon inventory information; or
there is a need for the land due to a probable public health hazard (failing
septic).
The Planning Commission and City Council have stated during discussions
that there should be some other reasons allowed both under the
Comprehensive Plan and ordinance for annexations. We have therefore
proposed the following:
that annexations be allowed "to incorporate lands which would result in
increased opportunities for affordable housing or economic development;
This would allow for a more expedient annexation process for
guaranteed affordability with annexed parcels, or to allow for
permitted E-1 uses to develop.
- that annexations be allowed for existing development in the County
which has inadequate water or sewer service;
This would address annexations where a parcel would be losing its
septic drain field, or a well is no longer usable, perhaps due to
adjacent development.
that annexations be allowed for parcels which currently have City
services;
This would address annexations where a parcel is adjacent to the
City limits, and through previous agreements, has obtained City
services and therefore would be best under the jurisdiction of the
City.
PA91-085 Addendum Ashland Planning Department — Staff Report
City of Ashland February 18, 1992
Page 4
Annexation Ordinance Criteria Modification
No modifications are proposed for criteria A-C, and all annexation
applications will still be required to meet those criteria. The proposal only
involves criteria D and E, implementing the modifications to the Comp
Plan policy through the ordinance.
Essentially, Criterion D remains the same, but the wording has been
changed to more clearly define public facilities, and maintain consistency
` with the proposals for Conditional Use Permits. This is the same wording
as is proposed for Conditional Use Permits.
Specifically, the first portion of criterion E remain essentially as it exists in
the current ordinance.
A new requirement was added addressing affordable housing. This allows
for an annexation if the property will be residentially zoned, and the
applicant agrees to provide 25% of the proposed units at affordable levels.
Should an applicant not agree to.the affordability requirement, the request
would not meet the criteria for approval and could be denied, or would
have to meet other criteria.
Another new requirement reflects concern by the Council to allow for new
E-1 uses to develop that would be permitted uses. Under this section, if
the land could obtain city services and is contiguous to the City limits, it
could be annexed. But prior to the final approval of the annexation
(adoption of the ordinance), the applicant would have to obtain site review
approval for a permitted or special permitted use in the E-1 zone. If the
site review was denied, or never applied for, then the application for
annexation would be denied.
This is essentially a "contract" annexation, with the City agreeing to annex
land as long as there is a proposed use for the property is a reasonable
time frame. This code change would not allow for vacant parcels to be
annexed merely to allow for sale in the future.
Additionally, specifics were added for health hazards, requiring that a
"current or probable health hazard exists." This would require the
applicant to provide evidence that there is current or probable health
hazard due to not having City services.
The criteria for a parcel losing existing well or septic service that meets
the other criteria would have the applicant presenting findings that "the
existing development in the County has inadequate water or sanitary sewer
service; or the service will be inadequate within one year."
PA91-085 Addendum Ashland Planning Department — Staff Report
City of Ashland February 18, 1992
Page 5
A4
The criteria for a parcel having existing City services would require that
"the area proposed for annexation has existing City of Ashland water and
sanitary sewer service already extended, connected and in use on the
property", and also that they had file a consent to annexation form.
The final criteria will allow for the annexation of "islands", or those areas
still under county jurisdiction but fully surrounded by lands within the City
limits.
III. Procedural - Required Burden of Proof
A revision to the zoning ordinance and the Comprehensive Plan text is a Type III
amendment and subject to the criteria in 18.108.060 B) 1) and are as follows:
Type III amendments may be approved when one of the following conditions
exist.
a) A public need, supported by the Comprehensive Plan.
b) The need to correct mistakes.
c) The need to adjust to new conditions.
d) Where compelling circumstances relating to the general public welfare
require such an action.
Annexations have been recently requested which involve circumstances which
were not originally foreseen by the Comprehensive Plan. These have been the
ones involving logical extensions of the City, or very small "peninsula" or "island"
annexations, or possible annexations due to health hazards. We believe that
these applications have provided "new conditions' that the ordinance and
Comprehensive Plan must adjust to, and therefore we believe that criterion c) is
the governing criterion.
IV. Conclusions and Recommendations
Staff recommends approval of the annexation modifications proposed for the
Comprehensive Plan and Land Use Ordinance as presented above.
PA91-085 Addendum Ashland Planning Department — Staff Report
City of Ashland February 18, 1992
Page 6
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
December 3, 1991
PLANNING ACTION: 91-085
APPLICANT: City of Ashland
ORDINANCE REFERENCE: 18.108.065Annexations
REQUEST: Request for modification of the annexation criteria as presently included in
the Ashland Land Use Ordinance.-- AMC 18.108.065, and modification of the
Comprehensive Plan Policy XII-2 regarding annexations.
I. Relevant Facts
1) Background - History of Application:
The Planning Commission initiated this action based upon recent
annexation requests before them and the City Council, and the need to
address issues that have not been addressed by the ordinance or
Comprehensive Plan.
The Planning Commission reviewed and recommended approval of these
requests on October 8, 1991 at their regular meeting. Their recommended
changed have been included in this staff report.
' I
2) Detailed Description of the Site and Proposal:
The Staff proposal is two-fold -- a modification of the Policy XII-2 of the
Comprehensive Plan which annexation and urbanization, and a
modification of the specific annexation ordinance criteria in 18.108.065.
The current Policy XII-2 reads as follows:
"The City shall incorporate vacant land only after a showing that land of
similar qualities does not already exist in the city limits, or if annexation is
necessary to alleviate a probable public health hazard."
Staff proposes a modified Policy XII-2 which reads as follows:
°The City shall incorporate vacant land only after a showing that land of
similar qualities does not already exist in the city limits; or
if annexation is necessary to alleviate an existing or probable public health
hazard; or
to incorporate lands which would result in more efficient and logical city
boundaries; or
when existing development in the County has or will have inadequate water
or sanitary sewer service; or
when the parcel has existing City of Ashland services."
The current ordinance regarding annexations is found in 18.108.065 and is
as follows: a
A. That the land is within the City's Urban Growth Boundary.
B. That the proposed zoning and project are in conformance with the
City's Comprehensive Plan.
C. That the land is currently contiguous with the present City limits.
D. That public services are available or can be made available to the site.
E. That a public need for additional land, as defined in the City's
Comprehensive Plan, can be demonstrated.
Staff proposes that the ordinance language for Criteria D and E be
modified as follows:
D. That adequate City facilities for water, sewer, paved access to and
through the development, electricity, urban storm drainage,-pollee-and lire--
PA91-085 Ashland Planning Department -_ Staff Report
City of Ashland December 3, 1991
Page 2
-Wteetien-and adequate transportation can and will be provided to and
through the subject property.
E. That a public need for additional land, as defined in the City's
Comprehensive Plan can be demonstrated; or
that a current public health hazard exists due to lack of full City sanitary .
sewer or water services; or
that the proposed area for annexation has greater than 50% of the
perimeter adjacent to the current Cdy limas, con§ is a s ogle parcel or
contiguotie parcels no greater than S.acres in area, and creates no new
parcels aitside af,tfie city:iimits with greater than 5096 ot:the perimeter
adjacent €o the thtylimi5; or
that the existing development in the County has inadequate water or
sanitary sewer service; or the service will become inadequate within one
year; or
that the area proposed for annexation has existing City of Ashland water
and sanitary sewer service extended, connected, and in use.
0
PA91-085 Ashland Planning Department -- Staff Report
City of Ashland December 3, 1991
Page 3
II. Project Impact
In preparing the draft of these changes, Staff looked back at annexations where
either the Planning Commission or City Council felt that the annexation request
was appropriate, but did not seem to meet the criteria directly.
The changes proposed are in response to those concerns raised.
Comprehensive Plan Policy -Modification
The current policy basically allows for annexation under two scenarios --
either there is need for the land based upon inventory information; or
there is a need for the land due, to a probable public health hazard (failing
septic).
The Planning Commission and City Council have stated during discussions
that there should be some other reasons allowed both under the
Comprehensive Plan and ordinance for annexations. We have therefore
proposed the following:
-- that annexations be allowed for "more efficient and logical City
boundaries';
This would address annexations of islands, peninsulas, and other
similar areas where property is more affected by its proximity to the
City limits.
that annexations be allowed for existing development in the County
which has inadequate water or sewer service;
This would address annexations where a parcel would be losing its
septic drain field, or a well is no longer usable, perhaps due to
adjacent development.
-- that annexations be allowed for parcels which currently have City
services;
This would address annexations where a parcel is adjacent to the
City limits, and through previous agreements, has obtained City
services and therefore would be best under the jurisdiction of the
City.
PA91-085 Ashland Planning.Department -- Staff Report
City of Ashland December 3, 1991
Page 4
Annexation Ordinance Criteria Modification
No modifications are proposed for criteria A-C, and all annexation
applications will still be required to meet those criteria. The proposal only
involves criteria D and E, implementing the modifications to the Comp
Plan policy through the ordinance.
Essentially, Criterion D remains the same, but the wording has been
changed to more clearly define public facilities, and maintain consistency
with the proposals for Conditional Use Permits. This is the same wording
as is proposed for Conditional Use Permits.
Specifically, the first portion of criterion E remain essentially as it exists in
the current ordinance.
Additionally, specifics were added for health hazards, requiring that a
"current health hazard exists." This would require the applicant to provide
evidence that there is currently a health hazard due to not having City
services.
The criteria for incorporating lands for more efficient and logical City
boundaries would be that "greater than 50% of the perimeter be adjacent
to the current City limits." It is our belief that if a property has greater
than 50% of its boundaries currently adjacent to the City, that it would be
more appropriately administered by the City. This would address islands,
peninsulas, and other irregular areas (recent Crowson Road application).
The criteria for a parcel losing existing well or septic service that meets
the other criteria would have the applicant presenting findings that "the
existing development.in the County has inadequate water or sanitary sewer
service; or the service will be inadequate within one year."
And the criteria for a parcel having existing City services would require
that "the area proposed for annexation has existing City of Ashland water
and sanitary sewer service already extended, connected and in use on the
property."
III. Procedural - Required Burden of Proof
A revision to the zoning ordinance and the Comprehensive Plan text is a Type III
amendment and subject to the criteria in 18.108.060 B) 1) and are as follows:
Type III amendments may be approved when one of the following conditions
exist:
PA91-085 Ashland Planning Department -- Staff Report
City of Ashland December 3, 1991
Page 5
a) A public need, supported by the Comprehensive Plan.
b) The-need to correct mistakes.
c) The need to adjust to new conditions.
d) Where compelling circumstances relating to the general public welfare
require such an action.
Annexations have been recently requested which involve circumstances which
were not originally foreseen by the Comprehensive Plan. These have been the
ones involving logical extensions of the City, or very small "peninsula" or "island"
annexations, or possible annexations due to health hazards. We believe that
these applications have provided "new conditions" that the ordinance and
Comprehensive Plan must adjust to, and therefore we believe that criterion c) is
the governing criterion.
IV. Conclusions and Recommendations
Staff recommends approval of the annexation modifications proposed for the
Comprehensive Plan and Land Use Ordinance as presented above.
PA91-085 Ashland Planning Department -- Staff Report
City of Ashland December 3, 1991
Page 6
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
OCTOBER 8, 1991
CALL TO ORDER
The meeting was called to order by Chairman Pro Tern Barbara Jarvis at 7:10 p.m..
Other Commissioners present were Powell, Hibbert, Bingham, Carr and Medinger.
Staff present were Fregonese, Nolte, McLaughlin, Molnar and Yates.
MINUTES AND FINDINGS
The Minutes and Findings of the September 10, 1991 meeting were approved.
INTRODUCTION OF CITY ATTORNEY
Fregonese introduced the new City Attorney, Paul Nolte. .
TYPE III PLANNING ACTIONS
PLANNING ACTION 91-085
REQUEST FOR MODIFICATION OF THE ANNEXATION CRITERIA AS
PRESENTLY INCLUDED IN THE ASHLAND LAND USE ORDINANCE -- AMC
18.108.065.
APPLICANT: CITY OF ASHLAND
Jarvis had an exparte contact with Ilsa Nicholson. Nicholson discussed the annexation
criteria and her reservations about expanding the process when she felt the City as a
whole does not have adequate City services.
STAFF REPORT
Fregonese addressed Jarvis' comments by referring to Criteria D. The applicant has
to show there are adequate City services available.
Fregonese displayed a map showing 22 annexations that have taken place, 17 of
which would not have met the existing criteria as interpreted by LUBA. The five that
would have met the criteria are residential. Under the current criteria, the only kind of
land that could be annexed is R-2 and R-1-3.5 land. Staff looked at the annexations
that have occurred and wrote criteria around the practice the Commission has
followed.
ASHLAND PLANNING COMMISSION 1
REGULAR MEETING
MINUTES
OCTOBER 8, 1991
Commissioner Thompson has had concerns in terms of areas that could be annexed.
Fregonese referred to the map with the orange areas, general areas of possible
annexations under the proposed criteria without a five acre limit. By placing a five acre
limit, this would eliminate many of the orange parcels. Thompson was specifically
concerned about annexation of residential land, therefore, a five acre annexation could
be allowed only for commercial, employment and manufacturing land. If the parcels
designated in orange were annexed, this would not change the Urban Growth_
Boundary.
Medinger did not see the sense of a five acre limitation. Fregonese thought the criteria
could be limited to a single lot, or a contiguous lot no more than five acres in size.
Fregonese explained that Thompson is concerned with residential annexations and
wants to contain sprawl.
Fregonese suggested adding the wording after "no greater than five acres in size",
"and creates no parcel which is greater than 51 percent". This would eliminate
peninsulas.
PUBLIC HEARING
ROSS COLDWELL, 1027 Clay Street, stated that he believes his property is included in
one of,the orange areas on the map (a peninsula) and is concerned about a forced
annexation. He has an acre and is not looking to develop or divide. Coldwell believes
a precedent has been set with islands in the City and thinks that should continue. He
wanted the Commissioners to know that there are property owners,who do not wish to
be annexed into the City.
Fregonese responded to Coldwell by stating that if the new annexation criteria is
adopted, it would make Coldwell eligible for annexation. If the majority of the property
owners and the majority of the voters in the area signed a petition to annex, an
annexation could occur.
COMMISSIONER DISCUSSION AND MOTION
Powell shared Thompson's concerns.
Fregonese said if the single lot wording was adopted, a three year limit could be
added, between the time the annexation is effective and the property owner could
apply again under that criteria.
'Hibbert and Bingham do not believe what is being proposed would create sprawl.
Carr also agreed.
ASHLAND PLANNING COMMISSION 2
REGULAR MEETING -
MINUTES
OCTOBER 8, 1991
Medinger noted that the orange areas are already eligible for annexation and the only
change is a slightly different criteria.
Fregonese re-read wording of E: that the proposed area for annexation has greater
than 51 percent of the perimeter adjacent to the current City limits, consists of a single
lot or a contiguous lot, not more than five acres and creates no parcel greater than 51
percent. Increase no parcel whose boundary with the City is greater than 51 percent.
Medinger referred to a letter from Patty Holcomb that was included in the packet.
Jarvis maintains there is not enough land available that is affordable. It appears that
this proposal would allow some acreage but not a glut and it is possible that it would
provide more land, thus allowing people that work in Ashland to live in Ashland.
Carr moved to recommend approval to the Council of Planning Action 91-085
complete with the new language that has been discussed tonight and to delete that
portion suggested by Commissioner Thompson. Bingham seconded the motion and it
was carried with Powell casting the dissenting vote.
PLANNING ACTION 91-143
REQUEST FOR MODIFICATION OF THE FOLLOWING LAND USE ORDINANCE
SECTIONS PERTAINING TO DRIVEWAY GRADE: DEFINITIONS (18.08),
PARTITIONS (18.76), AND PERFORMANCE STANDARDS OPTION (18.88) OF
THE ASHLAND MUNICIPAL CODE
APPLICANT: CITY OF ASHLAND
STAFF REPORT
The Commission recently adopted changes to the ordinance and in looking at it with
the new Fire Chief, he was uncomfortable with some of the changes and felt other
revisions could be made. Those changes are reflected in the Staff Report.
PUBLIC HEARING
CHIEF WOODLEY listened to Medinger's concerns about the flag drive length and
width, fire work area, and that there should be criteria that would adapt to individual
circumstances. Woodley explained that the Fire Department has real limitations in
fighting fires on questionable lots. They can operate more efficiently from the street,
but they are asking for a minimum space needed for accessing a home. The Fire
Department is still accepting many variables and are not asking for zero risk. The Fire
Department carries a 24 foot extension ladder that is not always sufficient for fighting
all fires. They are in the process of acquiring an aerial ladder, however, that will take
about five years. If buildings are sprinkled, which Woodley offered as a logical
ASHLAND PLANNING COMMISSION 3
REGULAR MEETING
MINUTES
OCTOBER 8, 1991
� ^7
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
October 8, 1991
PLANNING ACTION: 91-085
APPLICANT: City of Ashland
ORDINANCE REFERENCE: 18.108.065Annexations
REQUEST: Request for modification of the annexation criteria as presently included in
the Ashland Land Use Ordinance -- AMC 18.108.065, and modification of the
Comprehensive Plan Policy XII-2 regarding annexations.
I. Relevant Facts
1) Background - History of Application: .
The Planning Commission initiated.this action based upon recent
annexation requests before them and the City Council, and the need to
address issues that have not been addressed by the ordinance or
Comprehensive Plan.
2) Detailed Description of the Site and Proposal:
The Staff proposal is two-fold -- a modification of the Policy XII-2 of the
Comprehensive Plan which annexation and urbanization, and a
modification of the specific annexation ordinance criteria in 18.108.065.
The current Policy XII-2 reads as follows:
"The City shall incorporate vacant land only after a showing that land of
similar qualities does not already exist in the city limits, or if annexation Is
necessary to alleviate a probable public health hazard'
Staff proposes a modified Policy XII-2 which reads as follows:
".The City shall incorporate vacant land only after a showing that land of
similar qualities does not already exist in the city limits; or
if annexation is necessary to alleviate an existing or probable public health
hazard; or
to incorporate lands which would result in more efficient and logical city
boundaries; or
when existing development in the County has or will have inadequate water
or sanitary sewer service; or
when the parcel has existing City of Ashland services.' /
The current ordinance regarding annexations is found in 18.108.065 and is
as follows:
A. That the land is within the City's Urban Growth Boundary.
B. That the proposed zoning and project are in conformance with the
City's Comprehensive Plan.
C. That the land is currently contiguous with the present City limits.
D. That public services are available or can be made available to the site.
E. That a public need for additional land, as defined in the City's
Comprehensive Plan, can be demonstrated.
Staff proposes that the ordinance language for Criteria D and E be
modified as follows:
D. That adequate City facilities for water, sewer, paved access to and
through the development, electricity, urban storm drainage, police and fire
protection and adequate transportation can and will be provided to and
through the subject property.
E. That a public need for additional land, as defined in the City's
Comprehensive Plan can be demonstrated; or
that a current public health hazard exists due to lack of full City sanitary
sewer or water services; or
that the proposed area for annexation has greater than 51% of the
perimeter adjacent to the current City limits and is no greater than 5 acres
in size;(There has been some discussion between Commissioner
Thompson and the staff regarding the amount of residential land that would
qualify under this proposal His concern was that this would allow
too many residential annexations. We suggest that one way to alleviate
this would be to limit this to Commercial. Employment, and Manufacturing
landu
that the existing development in the County has inadequate water or
sanitary sewer service; or the service will become inadequate within one
year; or
that the area proposed for annexation has existing City of Ashland water
and sanitary sewer service extended, connected, and in use.
H. Project Impact
PA91-085 Ashland Planning Department -- Staff Report
City of Ashland October 8, 1991
Page 2 / /
In preparing the draft of these changes, Staff looked back at annexations where
either the Planning Commission or City Council felt that the annexation request
was appropriate, but did not seem to meet the criteria directly.
The changes proposed are in response to those concerns raised.
Comprehensive Plan Policy Modification
The current policy basically allows for annexation under two scenarios --
either there is need for the land based upon inventory information; or
there is a need for the land due to a probable public health hazard (failing
septic).
The Planning Commission and City Council have stated during discussions
that there should be some other reasons allowed both under the
Comprehensive Plan and ordinance for annexations. We have therefore
proposed the following:
that annexations be allowed for "more efficient and logical City
boundaries';
This would address annexations of islands, peninsulas, and other
similar areas where property is more affected by its proximity to the
City limits.
-- that annexations be allowed for existing development in the County
which has inadequate water or sewer service; .
This would address annexations where a parcel would be losing its
septic drain field, or a well is no longer usable, perhaps due to
adjacent development.
that annexations be allowed for parcels which currently have City
services;
This would address annexations where a parcel is adjacent to the
City limits, and through previous agreements, has obtained City
services and therefore would be best under the jurisdiction of the
City.
Annexation Ordinance Criteria Modification
No modifications are proposed for criteria A-C, and all annexation
applications will still be required to meet those criteria. The proposal only
PA91-085 Ashland Planning Department -- Staff Report
City of Ashland October 8, 1991
Page 3 /
involves criteria D and E, implementing the modifications to the Comp
Plan policy through the ordinance.
Essentially, Criterion D remains the same, but the wording has been
changed to more clearly define public facilities, and maintain consistency
with the proposals for Conditional Use Permits. This is the same wording
as is proposed for Conditional Use Permits.
Specifically, the first portion of criterion E remain essentially as it exists in
the current ordinance.
Additionally, specifics were added for health hazards, requiring that a
"current health hazard exists." This would require the applicant to provide
evidence that there is currently a health hazard due to not having City
services.
The criteria for incorporating lands for more efficient and logical City
boundaries would be that "greater than 50% of the perimeter be adjacent
to the current City limits." It is our belief that if a property has greater
than 50% of its boundaries currently adjacent to the City, that it would be
more appropriately administered by the City. This would address islands,
peninsulas, and other irregular areas (recent Crowson Road application).
The criteria for a parcel losing existing well or septic service that meets
the other criteria would have the applicant presenting findings that "the
existing development in the County has inadequate water or sanitary sewer
service; or the service will be inadequate within one year."
And the criteria for a parcel having existing City services would require
that "the area proposed for annexation has existing City of Ashland water
and sanitary sewer service already extended, connected and in use on the
property."
III. Procedural - Required Burden of Proof
A revision to the zoning ordinance and the Comprehensive Plan text is a Type III
amendment and subject to the criteria in 18.108.060 B) 1) and are as follows:
Type III amendments may be approved when one of the following conditions
exist:
a) A public need, supported by the Comprehensive Plan.
b) The need to correct mistakes.
PA91-085 Ashland Planning Department -- Staff Report
City of Ashland October 8, 1991
Page 4
c) The need to adjust to new conditions.
d) Where compelling circumstances relating to the general public welfare
require such an action.
Annexations have been recently requested which involve circumstances which
were not originally foreseen by the Comprehensive Plan. These have been the
ones involving logical extensions of the City, or very small "peninsula" or "island"
annexations, or possible annexations due to health hazards. We believe that
these applications have provided "new conditions" that the ordinance and
Comprehensive Plan must adjust to, and therefore we believe that criterion c) is
the governing criterion.
IV. Conclusions and Recommendations
Staff recommends approval of the annexation modifications proposed for the
Comprehensive Plan and Land Use Ordinance as presented above.
PA91-085 Ashland Planning Department — Staff Report
City of Ashland October 8, 1991
Page 5 rA
�Vl
COMMISSIONERS DISCUSSION AND MOTION
Harris would like to see a sub-committee appointed to decide what is appealable to the
City Council and what would be appealable directly to LUBA. For instance, Type I and
Type 11 planning actions would be appealed directly to LUBA, a Type III to the Council.
Jarvis agreed to work with Harris and Fregonese said the new City Attorney would also
help.
The following items were reviewed:
18.104.050(B): add adequate "capacity" and leave "and will" in the last line.
18.104.050(C): -delete "location, size, design and proposed operation of the", and
delete °than the" and add "compared to" under C.
18.104.050(C)(0: Change to "appropriate development of abutting properties as
envisioned by the Comprehensive Plan". Change the existing (f) to (g).
Bingham emphasized that there is quite a difference between the amount of scrutiny
given to a four-unit motel versus a 97-unit apartment complex in an E-1 zone. He
thought CUP's of a certain size should be-heard as Type III's. Harris said that could
be considered in his sub-committee's discussion appeals.
Jarvis moved to recommend approval to the City Council of Planning Action 91-101
with the above amendments. Harris seconded the motion and it was carried
unanimously. .
PLANNING ACTION 91-085
ANNEXATION CRITERIA
This application was postponed.
Harris left the meeting.
PLANNING ACTION 91-127
REQUEST FOR MODIFICATION OF THE SIGN CODE - AMC 18.96.
APPLICANT: CITY OF ASHLAND
STAFF REPORT
McLaughlin gave the Staff Report.
ASHLAND PLANNING COMMISSION 5
REGULAR MEETING
MINUTES
SEPTEMBER 10, 1991
15
JILL MURPHEY, 492 High Street, read a letter from Mark Murphey and herself
objecting to changes to the CUP ordinance and the procedures used to affect these
changes and this hearing on the proposed ordinance changes.
DEBORAH MILLER, 160 Normal, spoke for Friends of Ashland and handed out criteria
for CUP changes.
RON TURNER, 1170 Bellview Avenue, discussed his concerns with references to legal
advice from Eads. He requested name of referee referenced in the staff report. He
discussed his opinions on the valud-laden terms.
DAVID LANE, 1700 E. Main, requested Commission consider all those impacted by
any CUP changes including residents, staff, Commission members.
AL TORRES, 1036 Prospect Street, reviewed objections to CUP ordinance changes.
IT WAS MOVED, SECONDED AND APPROVED TO CONTINUE THE MEETING
UNTIL MIDNIGHT.
COMMISSIONERS DISCUSSION AND MOTION
Carr moved to continue PA91-101 with Medinger seconding the motion. The motion
passed unanimously.
PLANNING ACTION 91-085
REQUEST FOR MODIFICATION OF THE ANNEXATION CRITERIA AS
PRESENTLY INCLUDED IN THE ASHLAND LAND USE ORDINANCE
AMC18.108.065
APPLICANT: CITY OF ASHLAND
Public hearing was opened and closed with no representation from the audience. Carr
moved to continue PA91-085 to the September 10, 1991 meeting. Medinger
seconded. Motion passed unanimously.
PLANNING ACTION 91-087
REQUEST FOR MODIFICATION OF THE MANUFACTURED HOUSING
DEVELOPMENT ORDINANCE OF THE ASHLAND LAND USE ORDINANCE — AMC
18.84
APPLICANT: CITY OF ASHLAND
Public hearing was opened and closed with no representation from the audience.
Jarvis moved to continue PA91-087 to the September 10, 1991 .meeting. Thompson
seconded. Motion passed unanimously.
ASHLAND PUNNING COMMISSION
REGULAR MEETING
MINUTES
AUGUST 13,J"I 5
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
June 11, 1991
PLANNING ACTION: 91-085
APPLICANT: City of Ashland
ORDINANCE REFERENCE: 18.108.065Annexations
REQUEST. Request for modification of the annexation criteria as presently included in
the Ashland Land Use Ordinance -- AMC 18.108.065, and modification of the
Comprehensive Plan Policy XII-2 regarding annexations.
I. Relevant Facts
1) Background - History of Application:
The Planning Commission initiated this action based upon recent
annexation requests before them and the City Council, and the need to
address issues that have not been addressed by the ordinance or
Comprehensive Plan.
2) Detailed Description of the Site and Proposal:
The Staff proposal is two-fold -- a modification of the Policy XH-2 of the
Comprehensive Plan which annexation and urbanization, and a
modification of the specific annexation ordinance criteria in 18.108.065.
The current Policy XH-2 reads as follows:
'The City shall incorporate vacant land only after a showing that land of
similar qualities does not already exist in the city limits, or if annexation is
necessary to alleviate a probable public health hazard
Staff proposes a modified Policy XII-2 which reads as follows:
"The City shall incorporate vacant land only after a showing that land of
similar qualities does not already exist In the city limits; or
if annexation is necessary to alleviate an existing or probable public health
hazard; or
to incorporate lands which would result in more efficient and logical city
boundaries; or
when existing development In the County has or will have inadequate water
or sanitary sewer service; or
when the parcel has existing City of Ashland services'
17
The current ordinance regarding annexations is found in 18.108.065 and is
as follows:
A. That the land is within the City's Urban Growth Boundary.
B. That the proposed zoning and project are in conformance with the
City's Comprehensive Plan.
C. That the land is currently contiguous with the present City limits.
D. That public services are available or can be made available to the site.
E. That a public need for additional land, as defined in the City's
Comprehensive Plan, can be demonstrated.
Staff proposes that the ordinance language for Criteria D and E be
modified as follows:
D. That adequate City facilities for water, sewer, paved access to and
through the development, electricity, urban storm drainage, police and fire
protection and adequate transportation can and will be provided to and
through the subject property.
E. That a public need for additional land, as defined in the City's
Comprehensive Plan can be demonstrated; or
that a current public health hazard exists due to lack of full City sanitary
sewer or water services; or
that the proposed area for annexation has greater than 51% of the
perimeter adjacent to the current City limits and is no greater than 5 acres
in size; or
that the existing development in the County has inadequate water or
sanitary sewer service; or the service will become inadequate within one
year; or
that the area proposed for annexation has existing City of Ashland water
and sanitary sewer service extended, connected, and in use.
II. Project Impact
In preparing the draft of these changes, Staff looked back at annexations where
either the Planning Commission or City Council felt that the annexation request
was appropriate, but did not seem to meet the criteria directly.
The changes proposed are in response to those concerns raised.
PA91-085 Ashland Planning Department — Staff Report
City of Ashland June 11, 1991
Page 2
Comprehensive Plan Policy Modification
The current policy basically allows for annexation under two scenarios •-
either there is need for the land based upon inventory information; or
there is a need for the land due to a probable public health hazard (failing
septic).
The Planning Commission and City Council have stated during discussions
that there should be some other reasons allowed both under the
Comprehensive Plan and ordinance for annexations. We have therefore
proposed the following:
that annexations be allowed for "more efficient and logical City
boundaries';
This would address annexations of islands, peninsulas, and other
similar areas where property is more affected by its proximity to the
City limits.
— that annexations be allowed for existing development in the County
which has inadequate water or sewer service;
This would address annexations where a parcel would be losing its
septic drain field, or a well is no longer usable, perhaps due to
adjacent development.
-- that annexations be allowed for parcels which currently have City
services;
This would address annexations where a parcel is adjacent to the
City limits, and through previous agreements, has obtained City
services and therefore would be best under the jurisdiction of the
City.
Annexation Ordinance Criteria Modification
No modifications are proposed for criteria A-C, and all annexation
applications will still be required to meet those criteria. The proposal only
involves criteria D and E, implementing the modifications to the Comp
Plan policy through the ordinance.
Essentially, Criterion D remains the same, but the wording has been
changed to more clearly define public facilities, and maintain consistency
with the proposals for Conditional Use Permits. This is the same wording
as is proposed for Conditional Use Permits.
PA91-085 Ashland Planning Department — Staff Report
City of Ashland June 11, 1991
Page 3 /�
Specifically, the first portion of criterion E remain essentially as it exists in
the current ordinance.
Additionally, specifics were added for health.hazards, requiring that a
"current health hazard exists." This would require the applicant to provide
evidence that there is currently a health hazard due to not having City
services.
The criteria for incorporating lands for more efficient and logical City
boundaries would be that "greater than 50% of the perimeter be adjacent
to the current City limits." It is our belief that if a property has greater
than 50% of its boundaries currently adjacent to the City, that it would be
more appropriately administered by the City. This would address islands,
peninsulas, and other irregular areas (recent Crowson Road application).
The criteria for a parcel losing existing well or septic service that meets
the other criteria would have the applicant presenting findings that "the
existing development in the County has inadequate water or sanitary sewer
service; or the service will be inadequate within one year."
And the criteria for a parcel having existing City services would require
that "the area proposed for annexation has existing City of Ashland water
and sanitary sewer service already extended, connected and in use on the
property."
III. Procedural - Required Burden of Proof
A revision to the zoning ordinance and the Comprehensive Plan text is a Type III
amendment and subject to the criteria in 18.108.060 B) 1) and are as follows:
Type III amendments may be approved when one of the following conditions
exist.
a) A public need, supported by the Comprehensive Plan.
b) The need to correct mistakes.
c) The need to adjust to new conditions.
d) Where compelling circumstances relating to the general public welfare
require such an action.
Annexations have been recently requested which involve circumstances which
were not originally foreseen by the Comprehensive Plan. These have been the
PA91-085 Ashland Planning Department -- Staff Report
City of Ashland June 11, 1991
Page 4
ry
ones involving logical extensions of the City, or very small "peninsula" or "island"
annexations, or possible annexations due to health hazards. We believe that
these applications have provided "new conditions" that the ordinance and
Comprehensive Plan must adjust to, and therefore we believe that criterion c) is
the governing criterion.
IV. Conclusions and Recommendations
Staff recommends approval of the annexation modifications proposed for the
Comprehensive Plan and Land Use Ordinance as presented above.
PA91-085 Ashland Planning Department — Staff Report
City of Ashland June 11, 1991
Page 5
TYPE III PUBLIC HEARINGS
PLANNING ACTION 91-038
REQUEST FOR ADOPTION OF THE REVISED ECONOMIC ELEMENT OF THE
ASHLAND COMPREHENSIVE PLAN.
APPLICANT: CITY OF ASHLAND
STAFF REPORT
This element has been reviewed and revised previously by the Planning Commission'
and has been approved by CPAC.
PUBLIC HEARING
No one came forth to speak.
COMMISSIONERS DISCUSSION AND MOTION
Jarvis moved and Can- seconded to approve this action and it was carried
unanimously.
PLANNING ACTION 91-085
REQUEST FOR MODIFICATION OF THE ANNEXATION CRITERIA AS
PRESENTLY INCLUDED IN THE ASHLAND LAND USE ORDINANCE — AMC
18.108.065.
APPLICANT: CITY OF ASHLAND
STAFF REPORT
Fregonese explained that (e) public need is the criteria that is being examined. This
criteria is difficult to meet because the City has sufficient land. However, in reviewing
annexation practices, there is not a single application that would meet the standard of
public need. The Council has continued to annex property, so it seems important to
change to what the annexation practice has been.
Therefore, Staff has proposed a change in the ordinance language for Criteria D and E
be modified as stated in the Staff Report on page 2. This will result in a more liberal
policy. Fregonese believes the Urban.Growth Boundary is what controls urban sprawl.
He would like to see land under the City's jurisdiction rather than the County when
development occurs.
Jarvis agreed with Fregonese and further stated that the City gains a tax base and
control over development. She did not know why the City would require property to
have more than 50% of the perimeter adjacent to the current City limits.
ASHLAND PLANNING COMMISSION
REGULAR MEETING
JUNE 11,1991
MINUTES
�a
Fregonese responded that Ashland has stricter annexation policies than required by
State laws.
Thompson argued that the Urban Growth Boundary is the last thing that is finally
expanded out of — the City limit does the controlling. If the County is doing things the
City does not like, the City needs to respond. As soon as pre-existing parcels_are
annexed, they can be subdivided and land can be chopped up further. Leaving the
five acres with one house in the County is much different than allowing annexation of
the five acres to be subdivided.
Medinger interprets what Thompson is saying is that annexation will cause growth.
Thompson said he can see a distinction between E-1 and R-1 lands and that he could
be in favor of a more liberal policy with employment generating lands instead of
residential. Thompson believes the potential for sprawl outweighs the need for
annexation.
Medinger felt that land is now grossly overpriced and that is the effect of the limitations
that Thompson is speaking about. The tighter the supply of land that is available, the
less affordable it becomes.
Thompson moved to continue this action to July. Carr seconded the motion and it
was carried with Hibbert casting the dissenting vote.
PLANNING ACTION 91-087
REQUEST FOR MODIFICATION OF THE MANUFACTURED HOUSING
DEVELOPMENT ORDINANCE OF THE ASHLAND LAND USE ORDINANCE — AMC
18.84.
APPLICANT: CITY OF ASHLAND
STAFF REPORT
Fregonese explained this is a performance standard type development code for
manufactured housing. This ordinance should have been adopted by July of 1990.
An inventory is needed of mobile homes in the City, identifying which are threatened
and then make provisions for those to be accommodated within the Urban Growth
Boundary as a permitted use.
Beginning with page 8 of the proposed ordinance, Fregonese pointed out the
significant items as follows: setback requirements, design standards, manufactured
housing standards, items F, G, delete H, and change the word in I from "home" to
"dwelling".
ASHLAND PLANNING COMMISSION - g
REGULAR MEETING
JUNE 11, 1991
MINUTES
2
PLANNING ACTION 91-068
REQUEST FOR A COMPREHENSIVE PLAN MAP AMENDMENT TO CORRECT A
MAP DRAFTING ERROR. CHANGE IS FROM OPEN SPACE TO SINGLE FAMILY
RESIDENTIAL FOR THE PROPERTY LOCATED BEHIND 50 W. NEVADA STREET.
APPLICANT. CITY OF ASHLAND
PUBLIC HEARING
No one came forth to speak.
COMMISSIONERS DISCUSSION AND MOTION
Jarvis moved to approve, Thompson seconded the'motion and it was carried
unanimously.
OTHER
Manufactured Housing Development .
Fregonese stated that hearings need to be scheduled on this issue. The State law
requires an inventory of manufactured homes as of July 1890 and determine those
homes that are being threatened by being removed because they are in high density
residential or commercial-industrial zones. The City has to allow for the relocation into
an existing park.
Carr moved to start the hearings on manufactured housing. Thompson seconded the
motion and it was carried unanimously.
Annexation Criteria
Staff would like to make amendments to the annexation criteria. Carr moved to have a
hearing on this item. Jarvis seconded the motion and it was carried unanimously.
Street Tree Book
A letter should be drafted from the Chairman to the Tree Commission complimenting
them on a job well done.
ASHLAND PLANNING COMMISSION
'REGULAR MEETING
MINUTES
MAY 14, 1991
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February 11, 1992
Brian Almquist, City Administrator
r
ram. Steven Hall, Public Works Director _A
Tolman Creek Rd/Ashland Street Signal
Local Improvement District
ACTION REQUESTED
1. City Council conduct a public hearing for the proposed
revised signal LID boundaries and assessments.
2. If remonstrances do not exceed two-thirds of the total land
in the LID (City Charter, Article XI, Section 6,
Improvements) , then, City Council decide to:
A. Not form the new signal LID leaving existing signal LID
in place or,
Bl Form a new signal LID based on staff recommendation.'
An ordinance is included for Council consideration. Or,
C. Modify boundaries and/or assessment method for a
revised signal LID and direct staff to return with a
revised ordinance at March 3 , 1992 Council meeting.
3 . If remonstrances exceed two-thirds of the total land in the
LID, leave existing signal LID in place.
ISSUES/OUESTIONS OF CITY COUNCIL
Four questions arose during several Council meetings on the
Signal LID and the Council requested clarification.
1. Where is the two-thirds remonstrance figure defined?
The City Charter, Article XI - Public Improvements,
Section 6, Improvements states: '1 . . . . . Action on any
proposed public improvement, except a sidewalk or
except an improvement unanimously declared by the
Council to be needed at once because of an emergency,
shall be suspended for six months upon a remonstrance
thereto by the owners of two-thirds of the land to be
specially assessed therefor. "
Tolman Creek Rd/Ashland Street
Signal Local Improvement District
February 11, 1992
page 2
2. Where is Council policy of 51% petition of property
owners defined?
The Ashland Municipal Code, Chapter 13 . 20.020,
Initiation of Local improvements (1) states: "Whenever
the Council in its discretion shall deem it necessary
to make any local improvement to be paid for in whole
or in ,part by special assessment according to benefits
conferred, or whenever fifty-one percent (51%) of the
owners of property to benefit specially . from the local
improvement shall, by written petition, request the
Council to make a local improvement, the Council by
resolution may declare its intention to make the local
improvement. "
3 . What was the requirement of the Planning Commission' for
the Tolman Creek Plaza development in relation to the
signal LID?
The Final Order as adopted by the Planning Commission
for Planning Action 91-004, Section 3 .2. 8. , Decision
states: "A local improvement district (LID) planned
for the installation of a traffic signal at the
intersection of Ashland Street and Tolman Creek Road
- shall be formed by the City of Ashland. If an LID can
not be formed, the applicant shall guarantee full
funding of the cost of the signal. Prior to the
issuance of a Certificate of Occupancy, all funding for
the signal shall be guaranteed, the engineering shall
be completed, and the project shall be approved by the
State of Oregon. "
4 . Council questioned the issue of the "non-formation" of
the signal LID.
City Attorney Paul Nolte noted the City of Ashland has
a signal LID legally formed and the stipulation of the
Planning Commission Final Order for Planning Action 91-
004 has been met.
r ,
Tolman Creek Rd/Ashland Street
Signal Local Improvement District
February 11, 1992
page 3
STAFF CONTACT WITH PARTICIPANTS
At the January 21, 1992 meeting, questions were raised as to
staff contacts with participants in the signal . LID.
I have had personal or telephone contacts with Zach Brombacher of
Independent Printing, Estelle Richards of Richard's Sheet Metal,
Mike Anhorn and Jack Ayres of the State Highway Department,
Juanita Bowden of the Chamber of Commerce, Jim Wright and Bud
Lininger of Lininger Tru-Mix, Bud Kauffman and Toni Wightly of
the Croman Corporation and Roger Moore of the Atlantic Richfield
Corporation (ARCO) , Glenda Spratton of McDonald's Corporation and
Vicki Neuenschwander, a County resident not in LID, asking
questions about the signal LID. Further, a meeting was held on
October 21, 1991 with Zach Brombacher, Ray and Estelle Richards,
Barbara Allen, Vicki Neuenschwander, Leo Zupan, Rick Ackerman and
Don Bennett present. There may have been other contacts, but I
do not specifically remember them at this point in time.
STATE PARTICIPATION IN SIGNAL LID
I was contacted by Jack Ayres, Regional Federal Aid Specialist
for the Oregon Department of Transportation (ODOT) about ODOT
participating in the signal LID. He indicated that ODOT would
probably be participating in 50% of the construction costs. This
approval is pending approval at ODOT Headquarters in Salem.
I hope to have an agreement for the Council 's consideration on
the evening of this public hearing confirming ODOT's
participation.
Because ODOT participation has not been confirmed in writing, the
proposed LID assumes 100% of the costs being assessed in the
signal LID. The assessments will be adjusted at the final
assessment roll hearing after the project is completed.
I wish to personally thank Jack Ayres and Mike Anhorn (District
Maintenance Supervisor) for their help and cooperation in
receiving tentative approval of ODOT participation. Without
their assistance, I don't believe this funding opportunity would
have been possible.
Tolman Creek Rd/Ashland Street
Signal Local Improvement District
February 11, 1992
page 4
BACKGROUND
The City Council formed the current LID for a signal at Tolman
Creek Road and Ashland Street (Highway 66) by Ordinance 2684,
signed by Mayor Golden September 19, 1991.
After several discussions of issues and concerns of participants
in the signal LID, Council directed staff to return with a
proposal for a new hearing on the signal LID expanding the
project to add all non-residential property located roughly
between I-5, the Southern Pacific railroad tracks, Clay Street
and East Main Street. Staff was directed to remove the Goodwill
Store on Tolman Creek Road from the signal LID.
At the Council meeting of January 7, 1992, staff presented a
recommendation and resolution for a public hearing on the signal
LID for February 4, 1992. After further Council discussion of
the LID, staff was directed to include the Oregon Department of
Transportation maintenance facility on Tolman Creek Road and
Lininger Tru-Mix and Croman Corporation on Mistletoe Road.
A revised resolution including the properties stipulated by
Council and a combined assessment method of land area and trip
generation was adopted by the Council on January 21, 1992 setting
the hearing date for February 18, 1992.
Notices were mailed to each proposed participant in the signal
LID well within the 10 day time limit.
DISCUSSION OF PROPOSED SIGNAL LID
The cost of the project is estimated at $156, 000 including
engineering and inspection.
By Council action, the following properties are excluded from the
proposed signal LID:
--------------------------------------------------------
Name Legal Description
--------------------------------------------------------
YMCA Tax Lot 1006, 39-lE-11C
Lewis Retirement Center Tax Lot 1007, 39-lE-11C
Tolman Mobile Home Park Tax Lots 1300 & 1400, 39-1E-11C
Goodwill Industries Tax Lot 707, 39-1E-14B
--------------------------------------------------------
t
Tolman Creek Rd/Ashland Street
Signal Local Improvement District
February 11, 1992
page 5
The assessment method proposed is based on 50% land area and 50%
trip generation with the exception of the Croman Corporation log
storage yards. The log storage yards are based only on trip
generation.
My decision to not recommend charging the Croman Corporation log
yards on an area basis involves three factors. First, the
property is zoned M-1 rather than C-1 or E-1 as a majority of the
other properties are zoned. This indicates that the development
potential and traffic impact potential is considerably lower than
the other properties. Secondly, the property is more remote from
the signal and has direct access and abuts Siskiyou Blvd, another
State highway. Thirdly, the remoteness of the property from
Highway 66 (Ashland Street) indicates a lesser opportunity for
similar development to those who are on or closer to Highway 66.
I know my recommendation is not popular with some participants in
the signal LID and they think that my recommendation implies
"favoritism" towards the Croman Corporation. I disagree, as I am
trying to "equalize" an extremely complex, difficult and
controversial project in a way I feel is reasonably fair to all
participants. If the Council disagrees, there is opportunity for
adjustment to the proposed assessments.
1. Land areas were based on county assessor or city
engineering department records.
Land area was used for the Croman Corporation offices.
No single tax lot was identifiable for computation of
the lumber mill as it is located on several tax lots.
Areas of the lumber processing buildings were
calculated and an area three times the floor area of
the mill buildings was used as a land area.
***NOTE*** During my verification of original area
calculations I found an error which has been corrected
in the information before you tonight. The assessment
notice that was forwarded to Croman Corporation was
based on a building area of 44, 400 square feet with an
assessment of $2 ,970. 39. My corrected calculations
yield a building area of iO3, 200 square feet with an
assessment of $6,855. 69. I have notified Croman
Corporation of the error.
Tolman Creek Rd/Ashland Street
Signal Local Improvement District
February 11, 1992
page 6
2. Trip generation was 'the most difficult to project.
Generally, trip generation was based on the average
daily vehicle trip ends for the identified use from the
fourth edition of the Institute of Transportation
Engineers (ITE) "Trip Generation".
Building areas used for computation of trip generation
are based on city building records, county assessor
records or aerial photographs.
The trip generation for vacant land was based on
projected trip generation from existing businesses,
excluding fast food restaurants and gasoline stations,
divided by the land area of the existing businesses.
Fast food restaurants and gasoline stations were
excluded because they have an extremely high trip
generation which would skew the projected average.
There are no ITE trip generation figures for a State
maintenance yard, concrete batch plant or lumber mill.
In those instances, I contacted individuals with the
companies to find trip generation figures to use in the
computation of total traffic.
i
Tolman Creek Rd/Ashland Street
Signal Local Improvement District
February 11, 1992
page 7
SUMMARY
1. There is a current signal LID formed (Ordinance 2648) .
2 . Staff believes the proposed new signal LID complies with the
requests of Council.
3. Staff recommends approval of the signal LID based on this
proposal, assessing 50% of costs on land area (excepting
Croman Log Yard) and 50% on trip generation.
SMH:rm\nm,m.oRo
cc: Paul Nolte, City Attorney
Jim Olson, Assistant City Engineer
Encl: Proposed Ordinance w/attachments
Ordinance 2648
Signal LID maps (2)
Assessment sheets for proposed LID w/Croman Log Yard
correction
Assessment sheets for proposed LID w/Croman log yard
correction and addition of area assessment for log yard
Resolution 92-04 w/Exhibits A & B
Letter from Zach Brombacher
Letter from K.D. Osborn of ODOT to Estelle Richards
Letter from Dan Ralls, Ashland Commercial Building Company
Letter from Larry and Pamela Cardinale, Handyman Builders
Supply
ORDINANCE NO.
AN ORDINANCE AUTHORIZING AND ORDERING THE IMPROVEMENT OF THE
INTERSECTION OF ASHLAND STREET AND TOLMAN CREEK ROAD WITH THE
INSTALLATION OF AN AUTOMATIC TRAFFIC SIGNAL AND AUTHORIZING THE
ASSESSMENT OF THE COST OF THE IMPROVEMENTS AGAINST PROPERTY TO BE
BENEFITED AND PROVIDING THAT WARRANTS ISSUED FOR THE COST OF THE
IMPROVEMENT BE GENERAL OBLIGATIONS OF THE CITY OF ASHLAND.
WHEREAS, The Council has declared by Resolution its intention to
construct the improvements described in substantial accordance
with the plans and specifications and to assess upon each lot or
part of lot benefited by the improvement its proportional share
of the cost of the improvement as provided by the Charter of the
City of Ashland; and
WHEREAS, notice of such intention has been duly given and
published as provided by the Charter and a public hearing was
held and it appears to the Council that such improvements are of
material benefit to the City and all property to be assessed will
be benefited to the extent of the probable amount of the
respective assessments to be levied for the costs;
THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS
FOLLOWS:
Section 1. It is ordered that the intersection of Ashland Street
and Tolman Creek' Road be improved by the construction of an
automatic traffic signal in substantial conformance with the
plans and specifications adopted and on file in the office of the
Director of Public Works. The Tolman Creek Automatic Traffic
Signal Local Improvement District is hereby established and shall
consist of these properties described in the attached Exhibit
"B" . The cost shall be assessed upon each lot or portion of lot
benefited by such improvement as provided by the Charter of the
City of Ashland.
Section 2 . Warrants for the construction of the improvement
shall bear interest at the prevailing rates and shall constitute
general obligations of the City of Ashland and the warrants shall
be issued pursuant to and on the terms and conditions in ORS
287 . 502 to 287 . 515.
The foregoing ordinance was READ on the day of
1992 and duly PASSED and ADOPTED this
day of
1992 .
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of , 1991.
Catherine M. Golden, Mayor
EXHIBIT "B"
BENEFITED PROPERTY:
Tax Lots 300, 500, 600, 900, 1000, 1001, 1002, 1101,
1200, 2700, 2701, 90. 000, 90. 001, 90. 002 , 90. 003 ,
90. 004, 90. 005, 90. 006, 90. 007 and 90.008, 39-1E-11C; -
Tax Lots 1201, 1202 and 1203 , 39-1E-11D; Tax Lots 1103 ,
1105, 1106, 1107, 1108, 1109 , 1110, 2000, 2101, 22001
2302, 2303 , 2600, 2701, 2800, 2801, 2900, 3000, 3001,
and 3100, 39-1E-14A; Tax Lots 100, 101, 200, 300, 400,
401 (N) , 401(S) , 402 , 500, 700, 702 , 703 , 704 , 705, 706,
and 707, 39-1E-14B; and Tax Lots 100, 200, and 300, 39-
1E-14BB; Tax Lot 100, 39-1E-14BD; Tax Lots 800, 1000,
1100, 1200, 1301, 1600, 1700, 1800, and 1900, 39-1E-
14D.
Eng,\Tl.nUD.ORD
ORDINANCE NO.
AN ORDINANCE AUTHORIZING AND ORDERING THE IMPROVEMENT OF THE INTERSECTION
OF ASHLAND STREET AND TOLMAN CREEK ROAD WITH THE INSTALLATION OF AN
AUTOMATIC TRAFFIC SIGNAL AND AUTHORIZING THE ASSESSMENT OF THE COST OF THE
IMPROVEMENTS AGAINST PROPERTY TO BE BENEFITED AND PROVIDING THAT WARRANTS
ISSUED FOR THE COST OF THE IMPROVEMENT BE GENERAL OBLIGATIONS OF THE CITY
OF ASHLAND.
WHEREAS, The Council has declared by Resolution its intention to construct
the improvements described in substantial accordance with the plans and
specifications and to assess upon each lot or part of lot benefited by the
improvement its proportional share of the cost of the improvement as
provided by the Charter of the City of Ashland; and
WHEREAS,. notice of such intention has been duly given and published as
provided by the Charter and a public hearing was held and it appears to the
Council that such improvements are of material benefit to the City and all
property to be assessed will be benefited to the extent of the probable
amount of the respective assessments to be levied for the costs;
THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
Section 1. It is ordered that the intersection of Ashland Street and
Tolman Creek Road be improved by the construction of an automatic traffic
signal in substantial conformance with the plans and specifications adopted
and on file in the office of the Director of Public Works and that the cost
be assessed upon each lot or portion of lot adjacent to or benefited by
such improvement as provided by the Charter of the City of Ashland .
Section 2 . Warrants for the construction of the improvement shall bear
interest at the prevailing rates and shall constitute general obligations
of the City of Ashland and the warrants shall be issued pursuant to and On
the terms and conditions in ORS 287 . 502 to 287 . 510 inclusive.
The 'foregoing ordinance was READ on the day of
.�-!r ✓, 1991 and duly PASSED and ADOPTED this /mil t day, of
1991 . -
Nan E. Franklin, City Recorder
SIGNED and APPROVED this �_ day of C �i �e 1991 .' .
'x6
Catherine M. Golden, Mayor .
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TOLMAN CREEK SIGNAL LID
�
�6< - POnoR I
PROPERTIES ADDED BY CITY /;
COUNCIL ON 1/21/92 a= mo [*
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City of Ashland
Department of Pubic Works
Tolman Creek: Signal LID tt ASSESSMENT ROLL PROPOSED TO COUNCIL WITH CDRRECTIDtf TO CROWMAN MILL AREA it
Steven M. Hall, P.E. IT
13-Feb-92
ASSESSMENT BASED ON 50X COST TO ASSESSABLE AREA AND 50X COST TO TRIP GENERATION.
-------------------------------------------------------------------------------------------------'--------'------------'
Total Project Cost = ; $156,000 ;
Project Cnc.t per "nitl = /acre
Assessment Cost per Unitt = ;/acre
-------------------------------------------------------------------------------------------------'-------'------------`
NAME ON TAX ASSESSOR ROLLS SITUS EXISTING MAP # TAX PRE-PAVE ; LOT 50/50
BUSINESS LOT AGREEM'T 1 AREA ; ASSESSMENT ;
TOTAL
--------------------------------------------------------------------------------------------
Hildegard M Kramer 2321 & 41 Ashland Payless and shops 39-1E-IIE 300 91-18257 ; 4,740 1 $13,319.19 ;
Donald L/Cynthia M Bennett 2325 Hwy 66 Century 21 Real Estate 39-IE-IIC 500 1 0.312 1 $341.38 ;
Robert Scott Peterson 2301 & 05 Ashland Albertson's and shops 39-1E-IIC 600 91-18258 1 3.733 1 $14,653.56 ;
Ray A/Estelle Richards 2285 Hwy 66 Richard's Sheet Metal & 39-1E-IIC 900 ; 2.073 $1,894.61 ;
2265 Hwy 66 Ray's Garden Center $49.02 ;
Michael S Wyer/ 500 YMCA Way Vacant 39-iE-IIC 1000 ; 0.428 ; $926.88 ;
YMCA
N 6540 Corporation YMCA Way Office Bldg-Vacant 39-IE-11C 1001 ; 0.326 ; $622.67 ;
McDonald's Corp 2235 Hwy 66 McDonalds Drive In 39-1E-IIC 1002 ; 0.956 ; $9,092.29 ;
City of Ashland 315 Tolman Cr Rd City Park 39-IE-IIC 1101 CITY ; 6.561 $5,977.02 ;
Ashland Investment Group 245 Tolman Cr Rd Apartments 39-IE-IIC 1200 PENDING ; 2.586 1 $2,452.76 ;
Anita N. Parent 2215 Hwy 66 D & S Auto Repair 39-1E-IIE 2700 ; 2.015 ; $1,687.82 ;
Anita N. Parent 2205 Hwy 66 Residence 39-IE-IIC 2701 ; 0.733 1 $6B9.89 ;
Sharon L Anderson 295 Tolman Cr Rd Condominium 39-1E-IIC 90.001 90-31291 ; 0.055 ; $66.41 ;
Daryl K/Annette L Bonin 295 Tolman Cr Rd Condominium 39-iE-11C 90.002 90-31291 ; 0.055 1 $66.41 ;
Daryl K/Annette L Bonin 295 Tolman Cr Rd Condominium 39-IE-11C 90.003 90-31291 ; 0.055 ; $66.41 ;
Daryl K/Annette L Bonin 295 Tolman Cr Rd Condominium 39-IE-IIC 90.004 90-31291 1 0.055 ; $66.41 ;
Daryl K/Annette L Bonin 295 Tolman Cr Rd Condominium 39-IE-IIC 90.005 90-31291 ; 0.055 ; $66.41 ;
Betty Fulton Hansen 295 Tolman Cr Rd Condominium 39-IE-IIC 90.006 90-31291 1 0.055 1 $66.41 ;
Daryl K/Annette L Bonin 295 Tolman Cr Rd .Condominium 39-IE-IIC 90.007 90-31291 ; 0.055 ; $66.41 ;
Geraldine Fields iTrste F801295 Tolman Cr Rd Condominium 39-1E-IIE 90.008 90-31291 ; 0.055 ; $66.41
Clyde F/Laura M Walkup 2359 Hwy 66 Knight's Inn Motel 39-1E-IID 1201 ; 1.050 ; $2,167.68 ;
Lucille T Bohnekamp 2371 Ashland St Johns Bob Union Sta 39-1E-11D 1202 0.459 $2,657.10 ;
Union Oil Company of CA
Cecilia Rickert 2365 Ashland St Oak Tree Restaurant 39-1E-111) 1203 0.647 $1,855.96 ;
Robert W/Lvnn H Mayers 693 Washington St Adroit Construction 39-1E-14A 1103 1.027 ; $1,073.3%
Rey/Andrea D Davis 730 Jefferson Av Maranatha Foods 39-1E-14A 1105 ; 0.845 ; $1,170.26 ;
Ashland Commercial Bldg Co 710-724 Jefferson Warehouse/Office-7 units 39-IE-14A 1106 83-12165 ; 0,640 ; $1,049.83 1
Cygnet General Corp 740 Jefferson Ave Yerba Prima-Bldg Design 39-1E-14A 1107 ; 1.179 ; $1,597.40 1
Ashland Racquet Club 737 Jefferson Av Ashland Raquet Club 39-IE-14A 1108 ; 1.642 ; $2,582.18 1
ARD Partners 645 Washington St US Forest Service 39-IE-14A 1109 ; 2,234 ; $4,574.80 ;
Ashland Commercial Bldg Co 683-706 WashingtonWarehouse/Office-8 units 39-1E-14A 1110 ; 0.720 1 $1,121.83
City of Ashland
Department of Pubic Work=
Toinan Creek Signal LID
Stever. M. Hall, P.E.
1;-Fen-92
ASSESSMENT BASED ON 501 COST TO ASSESSABLE AREA AND 541 COST TO TRIP GENERATION.
------------------------------------------------------------------1-------- -
Total Project Cost = I $156,440
Project Cost per Unitt = :/,acre
Assessment Cost per Unitt = acre
--------------------------------------------------------------------------------------- ------- -----------
NAME ON TAX ASSESSOR ROLLS SITUS EXISTING MAP $ TAX PRE-PAVE LOT 1 54/50
BUSINESS LOT A6REEM'T 1 AREA ASSESSMENT
TOTAL
Crowman Corporation 0 Clover Lane Log Yard 39-1E-14A 2000 1 0.540 $375.00
M.C. Lininger/Sons Inc Mistletoe Road Concrete Batch Plant 39-lE-14A 2101 1 1.160 $1,113.00
Crowman Corporation 0 Clover Lane Log Yard 39-IE-14A 2200 1 1.560 $0.00
M.C. Lininger/Sons Inc Mistletoe Road Concrete Batch Plant 39-1E-14A 2302 4.140 $3,726.00
Crowman Corporation 0 Clover Lane Log Yard 39-fE-14A 2303 ; 5.940 $0.00 1
J C/Nancy F Kaylor Washington St Vacant 39-1E-14A 2600 5.510 $11,932.54
Independent Printing Cm
Atlantic Richfield Cc Hwy 66 Vacant 39-IE-14A 2701 4.280 $606.37
Anthony M/Allie J Abbate Hwy 66 Vacant 39-IE-14A 2800 1.092 1 $2,364,85
Samuel L/Gladyce M Conner
Frank N/Joyce Goddard (Agt)
Atlantic Richfield Ca 2380 Hwy 66 ARCO .AM/PM Market 19-IE-14A 2801 0.259 $2,477.10
Anthony M/Allie J Abbate Clover Lane Vacant 39-fE-14A 2900 1 1.025 $2,219.75 '
Doris Spiller
Frank H/Joyce Goddard (Agt)
Anthony M/Allie J Abbate Clover Lane Vacant 39-IE-14A 3000 1 1.685 $3,649.06 1
H A/Enola Young 1 1
Frank H/Joyce Goddard (Agt) 1
Alvin D Bounds Trust 2366 Hwy 66 Bounds 66 Exxon 39-IE-14A 3001 1 0.688 1 $2,863.20 1
TOHA Investment Cc 2350 Hwy 66 Super 8 Motel 39-1E-14A 3100 1 1.681 1 $3,560.89 1
Schwab Properties Ltd 2320 Hwy 66 Vacant 39-IE-148 100 1 0.838 1 $1,814.78 1
Schwab Properties Ltd 2320 Hwy 66 Vacant 39-1E-14B 101 1 0.425 1 $920.39 1
Schwab Properties Ltd 2320 Hwy 66 Vacant 39-1E-14B 200 1 0,472 $1,022.17 1
Independent Printing Cc 2316 Hwy 66 Residence 39-1E-14B 300 1 2.120 1 $1,938.19 1
independent Printing Cc 600 Tolman Cr Rd Oregon DMV 6 Vacant 39-1E-14B 400 85-.10490 1 2.108 1 $2,023.11 I
Independent Printing Cc 640 Tolman Cr Rd Independent Printing 39-1E-148 401(NB5-10490 1 1.110 1 $1,744.02 1
Independent Printing Cc 644-656 Tolman Cr Tolman Svice Ctr-6 units 39-IE-14B 401(SB5-10490 1 1.040 1 $1,308.51 1
Vacant 39-1E-14B 402 85-10490 1. 0,876 1 $1,897.08 1
Schwab Properties Ltd 2308 Hwy 66 Les Schwab Tires 39-1E-14B 500 81-05199 0.990 $1,416.86 1
Summit Investment 2268 Hwy 66 Shop 'N kart Grocery 39-1E-14B 700 1 2.618 1 $5,031.54 1
2270 Hwy 66 Copper Skillet Restaurant 1 1 $846.24 1
Summit Investment 2290 Hwy 66 Taco Bell Restaurant 39-1E-14D 702 80-04380 1 0.382 1 $4,373.25 1
Barbara Allen 2260 Ashland St Coldwell Banker Real Est 39-IE-14B 703 1 0.377 1 $484.18 1
City of Ashland
Department of Pubic Works
Tolman Creek Signal LID tt ASSESSMENT ROLL PROPOSED TO COUNCIL WITH CORRECTION TO CROWMAN MILL AREA tt
Steven M. Hall, P.E.
13-Feb-92
ASSESSMENT BASED ON 50% COST TO ASSESSABLE AREA AND 50" COST TO TRIP GENERATION.
-------------------------------------------------------------------------------------------------'--------'------------'
Total Project Cost = €156,000
Project Cost per Unitt = ;(ac e
Assessment Cost per Unitt = /acre
NAME ON TAX ASSESSOR ROLLS SITUB EXISTING MAP # TAX PRE-PAVE ; LOT 50)54 ,
BUSINESS LOT AGREEM'T ; AREA ; ASSESSMENT
TOTAL
-------------------------------------------------------------------------------------------------;--------;--
Summit Investment Hwy 66 Vacant 39-1E-i4B 704 82-13488 ; 2.472 ; €5,353.40
Summit Investment 2220 Hwy 66 Pizza Hut Restaurant 39-IE-14D 705 82-13488 ; 0.421 ; $1,665.63
Summit Investment 2280 Hwy 66 Bi=Mart 39-IE-14B 706 ; 3.056 ; €10,362.57
Summit Investment 639 Tolman Cr Rd Goodwill Industries 39-IE-14D 707
Southern Pacific Transp Co Hwy 66 Vacant-landlocked 39-1E-14BB 100 1 0.470 $1,017.84
Bertram F Rudolf, Jr Hwy 66 Vacant 39-IE-14BB 200 ; 0.020 ; €43.31
Larry A/Pamela M Cardinale 2200 Hwy 66 Handyman Hardware 39-1E-14BB 300 ; 1.198 ; $1,944.18
Oregon Highway Dept 706 Tolman Cr Rd Maintenance Yard 39-IE-14BD 100 ; 6.41 ; 56,039.00
Croman Corporation 0 Crowson Rd Log Yard 39-IE-14D 800 0,910 ; $0.00
Croman Corporation 0 Hwy 99 South Log Yard 39-IE=14D 1000 ; -1.097 ; $0.00 ;
Croman Corporation 0 Hwy 99 South Lumber Mill only 39-IE-14D 1000 1 7.107 ; $6,855.69
Croman Corporation 146 Mistletoe Rd Log Yard 39-IE-14D 1100 ; 14.500 ; $0.00 ;
Croman Corporation 0 Siskiyou Blvd Log Yard 39-IE-14D 1200 1 0.570 ; $0.00
Croman Corporation O Siskiyou Blvd Log Yard 39-IE-14D 1301 ; 0.590 $0.00
Croman Corporation 0 Mistletoe Rd Log Yard 39-1E-14D 1301 23.100 ; $0.00
Croman Corporation 275 Mistletoe Rd Log Yard 39-1E-14D 1600 ; 0.470 ; $0.00
Croman Corporation 265 Mistletoe Rd Log Yard 39-1E-14D 1700 1 0.470 ; $0.00 ;
Croman Corporation 255 Mistletoe Rd Log Yard 39-IE-14D 1800 ; 0.550 ; $0.00
Croman Corporation 165 Mistletoe Rd Headquarters Office 39-IE-14D 1900 1 1.280 1 $1,272.38
------------------------------------------------------------------------------------------------- -
-------;------------;
TOTAL = 136.715 3166,551.39
TOTAL FOR ASSESSMENT = 88.652 ;
PERCENT 'IN FAVOR' = 20.550X;
,
--------------------------;--------I------------
;
I Rounded to the nearest $100 for area and $1 for trip generation for actual assessment to provide a contingency.
ttll Based (in priority) on county assessor records, building permit records, measurement from aerial photos.
ttitt Based an category and Institute of Transportation Engineers Trip generation, average daily generation.
(1) Motels based on number of units, service stations based an per station, residential based on per house,
parks per acre, Crowman Mill number of employees, Crowman log yard average number of trucks.
Crowman mill has 50 trucks per day winte 125
(2) See Tax Lot 2000, 14A-Total Truck Traffic for log yard @ Croman attributed to that lot
(3) State Highway Dept averages 50 vehicles per day = 100 trips per day
141 Lininger averages 3400 trucks per year or 23 per day (5 day week)
(5) Crowman Mill land area not segregated. Land area based on three 7.107 acres
Correction to building area made on 2113192-Error in original calculations. Originally used 45,400 square feet,
now using 103,200 sq. ft.
11ty ci Ashiand
Department of Pubic Works
Tolman Creek Signal LID It ASSESSMENT ROLL PROPOSED TO COUNCIL WITH CORRECTION TO CROWMAN MILL AREA It
It ASSESSMENT ROLL WITH CROWMAN LOG YARD ADDED TO AREA ASSESSMENT it
Steven M. Hall, P.E.
13-Feb-92
ASSESSMENT BASED D.N. 501. COST TO ASSESSABLE AREA AND 501. COST TO TRIP GENERATION.
-------------------------------------------------------------------------------------------------1-------- ------------1
fetal Project Cost = $156,000
Project Cest per Unitt = 1/acre .
Asseesswem n:t Der Hnitt = :/acre
-------------------------------------------------------------------------------------------------i--------i------------1
NAME ON TAX ASSESSOR ROLLS SITUS EXISTING MAP # TAY PRE-PAVE LOT 50150
BUSINESS LOT A6REEM'T AREA I ASSESSMENT
1 1 TOTAL .
------------------------------------------------------------------------------------------------1--------1------------1
Hildegard M Kramer 2321 & 41 Ashland Payless and shops 39-1E-IIC 300 91-19257 1 4.740 1 $11,897.19 1
Donald L/Cynthia M Bennett 2325 Hwy 66 Century 21 Real Estate 39-1E-IIC 500 1 0.312 1 $247.78 1
Robert Scott Peterson 2301 & 05 Ashland Albertson's and shops 39-1E-IIC 600 91-18258 ! 3.733 1 $13,533.66 1
Ray A/Estelle Richards 2285 Hwy 66 Richard's Sheet Metal & 39-1E-11C 900 1 2.073 1 $1,272.71 1
2265 Hwy 66 Ray's Garden Center 1 1 $49.02 1
Michael S Wyer/ 500 YMCA Way Vacant 39-IE-11C 1000 1 0.428 1 $798.48 1
YMCA
N 6540 Corporation . YMCA Way Office Bldg-Vacant 39-1E-11C 1001 1 0.326 1. $524.87 1
McDonald's Corp 2235 Hwy 66 McDonalds Drive In 39-!E-11C 1002 1 0.956 1 $8,805.49 1
City of Ashland 315 Tolman Cr Rd City Park 39-1E-IIC 1101 CITY 6.561 1 $4,008.72 1
Ashland investment Group 245 Tolman Cr Rd Apartments 39-1E-IIC 1200 PENDING 1 2.586 1 $1,676.96 1
Anita N. Parent 2215 Hwy 66 D & S Auto Repair 39-1E-IIC 2700 1 2.015 1 $1,263.32 1
Anita N. Parent 2205 Hwy 66 Residence 39 1E 11C 2701 1 0.733 1 $469.99 1
Sharon L Anderson 295 Tolman Cr Rd Condominium 39-lE-IIC 90.1101 90-31291 1 0.055 1 $50.06 1
Daryl K/Annette L Bonin 295.Tolman Cr Rd Condominium 39-1E-IIC 96.002 90-312991 1 0.055 1 $50.06 1
Daryl K/Annette L Bonin 295 Tolman Cr Rd Condominium 39-1E-IIE 90.003 90-31291 1 0.055 1 $50.06 1
Daryl K/Annette L Bonin 295 Tolman Cr Rd Condominium 39-1E-IIC 90.004 90-31291 1 0.055 1 $50.06 1
Daryl.K/Annette L Bonin 295 Tolman Cr Rd Condominium 39-1E-IIC 90.005 90-31291 1 0.055 i $50.06 1
Betty Fulton Hansen 295 Tolman Cr Rd Condominium 39-1E-11C 90.006 90-31291 1 0.055 1 $50.06 1
Daryl K/Annette L Bonin 295 Tolman Cr Rd Condominium 39-IE-11C 90.007 90-31291 1 0.055 1 $50.06 1
Geraldine Fields (Trste F80)295 Tolman Cr Rd Condominium 39-1E-IIC 90.008 90-31291 1 0.055 1 $50.06 1
Clyde F/Laura M Walkup 2359 Hwy 66 Knight's Inn Motel 39-1E-111) 1201 1 1.050 1 $1,852.68 1
Lucille T Bohnekamp 2371 Ashland St Johns Bob Union Sta 39-1E-IID 1202 0.459 1 $2,519.40 1
Union Oil Company of CA 1
Cecilia Rickert 2365 Ashland St Oak Tree Restaurant 39-IE-1ID 1203 1 0.647 1 $1,661.86 1
Robert W/Lynn H Mayers 693 Washington St Adroit Construction 39-1E-14A 1103 1 1.027 1 $765.20 1
Roy/Andrea D Davis 730 Jefferson Av Maranatha Foods 39-IE-14A 1105 1 0.845 1 $916.76 1
Ashland Commercial Bldg Co 710-724 Jefferson Warehouse/Office-7 units 39-1E-14A 1106 83-12165 1 0.640 1 $857.83 1
Cygnet General Corp 740 Jefferson Ave Yerba Prima-Bldg Design 39-1E-14A 1107 1 1.179 1 $1,243.70 1
Ashland Racquet Club 737 Jefferson Av Ashland Raquet Club 39-tE-14A 1108 1 1.642 1 $2,089.58 1
ARD Partners 645 Washington St US Forest Service -9-1E-14A 1109 1 2.234 1 $3,904.60 1
Ashland Commercial Bldg Co 683.706 WashingtonWarehouse/Office-8 units 39-1E-14A 1110 1 0.720 1 $905.83 1
City of Ashland
Department of Pubic Works
Tolman Creek Signal LID It ASSESSMENT ROLL PROPOSED TO COUNCIL WITH CORRECTION TO CROWMAN MILL AREA $1
It ASSESSMENT RD'' WITH CROWMAN LOS YARD ADDED TO AREA ASSESSMENT It
Steven M. Hall, F.E.
i3-Feb-92 -
ASSESSMENT BASED ON 50% COST TO ASSESSABLE AREA AND 50:1 COST TO TRIP GENERATION.
------------------------------------------------------------------------------------------------;-------- ------------1
Total Pfeiect Cost = $156,11;0 ;
Project Cost per Unitt = ;/acre
Assessment Cost per Unit! _ ;/acre
-----------------------,-------- ------------,
NAME ON TAX ASSESSOR ROLLS SITUS EXISTING MAP # TAX PRE-PAVE ; LOT 50/50
BUSINESS LOT AGREEM'T ; AREA ; ASSESSMENT
TOTAL
-------------------------------------------------------------------------------------------------;--------;------------1
Crewman Corporation 0 Clover Lane. Log Yard 39-1E-14A 2000 1 0.500 ; $675.00 1
M.C. Lininger/Sons Inc Mistletoe Road Concrete Batch Plant 39-1E-14A 2101 ; 1.160 ; $765.00 ;
Crewman Corporation 0 Clover Lane Log Yard 39-IE-14A 2200 ; 1.560 ; $936.00 ;
M.C. Lininger/Sons Inc Mistletoe Road Concrete Batch Plant 39-IE-14A 2302 1 4.140 ; $2,484.00 1
Crewman Corporation 0 Clover Lane Log Yard 39-1E-14A 2303 ; 5.940 1 $3,564.00 ;
J C/Nancy F Kaylor Washington St Vacant 39-IE-14A 2600 5.510 $10,279.54 ;
Independent Printinq Cc ;
Atlantic Richfield Cc Hwy 66 Vacant 39-1E-14A 2701 ; 0.280 1 $522.31 ;
Anthony M!Allie J Abbate Hwy 66 Vacant 39-1E-14A 2800 1 1.092 ; $2,037.25 ;
Samuel L/Gladyce M Conner
Frank, H/Joyce Goddard (Agt) ;
Atlantic Richfield Cc 2380 Hwy 66 ARCO AM/PM Market 39-IE-14A 2801 1 0.259 ; $2,399.40
, 1
Anthony M/Allie J Abbate Clover Lane Vacant 39-IE-14A 2900 1 1.025 ; $1,912.25 1
Doris Spiller
Frank H/Joyce Goddard IAgt)
,
Anthony M/Aiiie J Abbate Clover Lane Vacant 39-1E-14A 3000 1.685 ; $3,143.56 ;
H A/Enola Young
Frank H/Joyce Goddard (Agt) ;
Alvin D Bounds Trust 2366 Hwy 66 Bounds 66 Exxon 39-1E-14A 3001 0.688 1 $2,656.80 1
TOHA Investment Cc 2350 Hwy 66 Super 8 Motel 39-1E-14A 3100 I 1.681 1 $3,056.59 ;
Schwab Properties Ltd 2320 Hwy 66 Vacant 39-1E-14B 100 1 0.838 1 $1,563.38 I
Schwab Properties Ltd 2320 Hwy 66 Vacant 39-IE-14B 101 ; 0.425 ; $792.89 1
Schwab Properties Ltd 2320 Hwy 66 Vacant 39-IE-14B 200 0.472 ; $880.57 1
Independent Printing Cc 2316 Hwy 66 Residence 39-IE-14B 300 ; 2.120 ; $1,302,19 ;
Independent Printing Cc 600 Tolman Cr Rd Oregon DMV $ Vacant 39-IE-14B 400 85-10490 ; 2.I0B ; $1,390.71
Independent Frintinq Co 640 Tolman Cr Rd Independent Printing 39-1E-14B 401(NB5-10490 1 1.110 ; $1,411.02 ;
Independent Printing Cc 644-656 Tolman Cr Tolman Svice Ctr-6 units 39-1E-14B 401(585-10490 ; 1.040 ; $996.51 1
Vacant 39-1E-14B 402 85-10490 ; 0,876 1 $1,634.28 1
Schwab Properties Ltd 2308 Hwy 66 Les Schwab Tires 39-IE-14B 500 81-05199 ; 0.990 ; $1,119.86 ;
Summit Investment 2268 Hwy 66 Shop 'N Kart Grocery 39-1E-14B 700 1 2.618 ; $4,24b.14 ;
2270 Hwy 66 Copper Skillet Restaurant 1 ; $846.24 1
Summit Investment 2290 Hwy 66 Taco Bell Restaurant 39-1E-148 702 80-04380. ; 0.382 1 $4,258.65 1
Barbara Allen 2260 Ashland St Caldwell Banker Real Est 39-1E-148 703 1 0.377 ; $371.08 1
City of Ashland
Department of Pubic Works'
Tolman Creek Signal LID $1 ASSESSMENT ROLL PROPOSED TO COUNCIL WITH CORRECTION TO CROWMAN MILL AREA It
tt ASSESSMENT ROLL WITH CROWMAN L06 YARD ADDED TO AREA ASSESSMENT It
Steven M. Hall, P.E.
13-Feb-92
ASSESSMENT BASED ON 50% COST TO ASSESSABLE AREA AND 50% COST TO TRIP GENERATION.
-----------------------------------------------------------------------------------------------
Total Proiect Cost =
$ISo,CK�u
Pro)ect Cost per Unitt = 1/acre
Assessment Cost per Unit$ = 1/acre
------------------------------------------------------------`------------------------------------ -------- ------------�
NAME ON TAX ASSESSOR ROLLS SITUS EXISTING MAP $ TAX PRE-PAVE LOT 50/50
BUSINESS LOT AEREEM'T AREA 1 ASSESSMENT
1 TOTAL
------------------------------------------------------------------------------------------------- --------1------------1
Summit Investment Hwy 66 Vacant 39-IE-14D 704 82-13488 1 2.472 1 $4,611.80
Summit Investment 2220 Hwy 66 Pizza Hut Restaurant 39-1E-14B 705 82-13488 I 0.421 $1,539.33 1
Summit Investment 2280 Hwy 66 Bi-Mart 39-1E-14B 706 1 3.056 1 $9,445.77 I
Summit Investment 639 Tolman Cr Rd Goodwill Industries 39-1E-14B 707 1 ;
Southern Pacific Transp Co Hwy 66 Vacant-landlocked 39-1E-1488 100 1 0.470 1 $876.84 1
Bertram F Rudolf, Jr Hwy 66 Vacant 39-IE-14BB 200 0.020 $37.31. .
Larry A/Pamela M Cardinale 2200 Hwy 66 Handyman Hardware 39-lE-14B8 300 1.198 $1,505.38
Oregon Highway Dept 706 Tolman Cr Rd Maintenance Yard 39-IE-14BD 100 1 6.41 $4,116.00
Croman Corporation 0 Crowson Rd Log Yard 39-1E-14D 800 1 0.910 1 $546.00 1
Croman Corporation 0 Hwy 99 South Log Yard 39-1E-14D 1000 -1.097 ($658.461•.
Croman Corporation 0 Hwy 99 South Lumber Mill only 39-IE-14D 1000 7.107 $4,723.46 I
Croman Corporation 146 Mistletoe Rd Log Yard 39-IE-14D 1100 1 14.500 $8,700.00 1
Croman Corporation 0 Siskiyou Blvd Log Yard 39-IE-14D 1200 0.570 $342.00 1
Croman Corporation 0 Siskiyou Blvd Log Yard 39-1E-14D 1301 0.590 1 $354.00 1
Croman Corporation 0 Mistletoe Rd Log Yard 39-lE-14D 1301 1 23.100 $13,860.00 1
Croman Corporation 275 Mistletoe Rd Log Yard 39-IE-14D 1600 1 0.470 $282.00
Croman Corporation 265 Mistletoe Rd Log Yard 39-IE-14D 1700 1 0.470 1 $282.00 1
Croman Corporation 255 Mistletoe Rd Log Yard 39-1E-14D 1800 1 0.550 1 $330.00 1
Croman Corporation 185 Mistletoe Rd Headquarters Office 39-1E-14D 1900 1 1.280 1 $888.38 1
-------------------------------------------------------------------------------------------------I-------- ------------
TOTAL = 136.715 1$168.793.20 I
TOTAL FOR ASSESSMENT = 136.715
PERCENT "IN FAVOR' = 20.550X1 I
--------------------------1--------1------------1
t Rounded to the nearest $100 for area and $1 for trip generation for actual assessment to provide a contingency.
It$$ Based (in priority) on county assessor records, building permit records, measurement from aerial photos.
ttttt Based on category and Institute of Transportation Engineers Trip generation, average daily generation.
(1) Motels based on number of units, service stations based on per station, residential based on per house,
parks per acre, Crowman Mill number of employees, Crowman log yard average number of trucks.
Crowman mill has 50 trucks per day winte 125
(2) See Tax Lot 2000, 14A-Total Truck Traffic for log yard @ Croman attributed to that lot
(3) State Highway Dept averages 50 vehicles per day = 100 trips per day
(4) Lininger averages 3000 trucks per year or 23 per day (5 day week)
(5) Crowman Mill land area not segregated. Land area based on three 7.107 acres
Correction to building area made on 2 113 192-Error in original calculations. Originally used 45,400 square feet,
now using 103,200 sq. ft.
I,
RESOLUTION NO. 92-
A RESOLUTION OF INTENTION TO PROVIDE FOR THE INSTALLATION OF AN
AUTOMATIC TRAFFIC SIGNAL AT THE INTERSECTION OF ASHLAND STREET AND
TOLMAN CREEK ROAD.
THE CITY COUNCIL OF THE CITY OF ASHLAND DOES RESOLVE AS FOLLOWS:
SECTION 1. It is the intention of the Council to construct by contract
an automatic traffic signal at the intersection of Ashland Street and
Tolman Creek Road. Such improvements will be in accordance with cost:,
estimated on attached Exhibit "A" , 100% of which will be paid by special
assessments.
SECTION 2. The Council will meet in the council Chambers, Ashland Civic
Center,, 1175 East Main Street on the 18th day of February, 1992, at 7: 30
P.M. , at which time. and place the owners of the adjacent benefited
property are called upon to appear before the Council or to submit
written comments and to show cause, if any, why the improvement should
not be constructed and why the owner' s property should not be assessed
for the improvements.
SECTION 3 . Warrants for the interim financing of the improvements shall
bear interest at the prevailing rates and shall constitute general
obligations on the City of Ashland and shall be issued according to the
terms and conditions in ORS 287 . 502 to 287 . 515 inclusively.
SECTION 4 . The City Recorder is directed to serve notice to the
property owners by publishing a notice of the public hearing once in the
Daily Tidings, not less than ten (10) days prior to the hearing; and by
mailing copies of the notice by registered or certified mail to the
owners of each lot benefited by the proposed improvement as shown on the
latest ,tax and assessment roll . The notice shall be in the form of
Exhibit "B" attached to this resolution.
This Resolution was READ and DULY ADOPTED at a regular meeting of the
City Council of the City of Ashland, Oregon on the 21st day of January,
1992 .
Nan E. Franklin, City Recorder
SIGNED and APPROVED this -Z.-/ma day of L -,�� , 1992 ,
/f
Catherine M. Golden, Mayor
EXHIBIT "All
CITY OF ASHLAND
DEPARTMENT OF PUBLIC WORKS -
ESTIMATE FOR
TRAFFIC SIGNAL INSTALLATION
Street: Tolman Creek Road Estimate by: James H. Olson,
Assistant City Engineer
Limits: @ HWY 66 (Ashland. St) Date: 07/08/91
Revised Acreage: S.M. Hall,
Public Works Director
Date: 1/16/92
CONSTRUCTION ESTIMATE: $130, 000
ENGINEERING @ 20$: $ 26, 000
PROJECT TOTAL: . $156, 000
ASSESSMENT PER UNIT BASED ON 50$ AREA AND 50$ TRIP GENERATION
TOTAL AREA IN LID BOUNDARY: 136. 715 Acres
TOTAL ASSESSED AREA IN LID: 84 . 672 Acres
ASSESSABLE COST PER ACRE OF LAND: $921.20
USE COST PER ACRE OF LAND: $950. 00
TOTAL TRIP GENERATION IN LID: 28,934
ASSESSABLE COST PER TRIP: $2.70
USE COST PER TRIP: $3 . 00
THE ESTIMATED ASSESSMENT FOR YOUR PROPERTY IS $
YOUR PROPERTY IS TAX LOT 39-1E-14
. NOTICE OF PUBLIC HEARING
EXHIBIT "B"
NOTICE IS HEREBY GIVEN that the City-Council of the City of Ashland will
meet on the 18th day of February, 1992 at 7 : 30 P.M. in the Council
Chambers, 1175 East Main Street, to hold a public hearing to consider .
the formation of a Local Improvement District as follows:
NATURE OF THE IMPROVEMENT: Install an automatic traffic signal at the
intersection of Ashland Street and Tolman Creek Road.
BENEFITED PROPERTY:
Tax Lots 300, 500, 600, 900, 1000, 1001, 1002 , 1101, 1200, 2700,
2701, 90. 000, 90.001, 90. 002, 90.003, 90. 004, 90. 005, 90. 006,
90.007 and 90.008, 39-1E-11C;Tax Lots 1201, 1202 and 1203, 39-1E-
11D; Tax Lots 1103, 1105, '1106, 1107, 1108, 1109, 1110, 2000, 2101,
2200, 2302, 2303 , 2600, 2701, 2800, 2801, 2900, 3000, 3001 and
3100, 39-lE-14A; Tax Lots 100, 101, 200, 300, 400, 401(N) , 401 (5) ,
402, 500, 700, 702, 703 , 704, 705, 706 and 707, 39-1E-14B; and Tax
Lots 100, 200 and 300, 39-lE-14BB; Tax Lot 100, 39-lE-14BD;. Tax
Lots 800, 1000, 1100, 1200, 1301, 1600, 1700, 1800 and 1900, 39-
1E-14D.
ESTIMATED COST-
The. City Council will be considering cost distribution based on a
combination of 50% by assessable land area and 50% by trip
generation (traffic) . The assessments are calculated by the
following figures based on a total cost of $156, 000:
1. $950 per acre of assessable benefited property, 100% of which
will be paid by special assessment, and
2. $3. 00 per trip generated by benefited property, 100% of which
will be paid by special assessment.
ADDITIONAL INFORMATION: Preliminary project design information and
detailed estimates of project costs are available during business hours
at the office of the Engineering Division, 27-1/2 North Main Street.
NOTICE IS FURTHER GIVEN that all affected property owners are called
upon to appear at the hearing, or to submit written comments prior to
or at the hearing, as to why the improvements should not be constructed,
or why the benefited properties should not be assessed for the
construction in the manner proposed.
BY THE ORDER OF THE CITY COUNCIL
Nan E. Franklin, City Recorder
'7Z
PUBLISH: Daily Tidings DATE:
• INDEPENDENT PRINTING COMPANY,INC.
�)� 200 NINTH STREET 415 232-5378 FAX 415 232-0859
P.O. BOX 1192, RICHMOND,CA Z/ G 640 OLMAN CREEK ROAD 5034482-4711 FAX 503 482-4712
ASHLAND,OR 97520
QUALITY SINCE 1910
February 10, 1992
Cathy Golden, Mayor
20 E . Main
Ashland, Oregon 97520
Dear Mayor Golden:
Due to the construction of the Albertson 's Shopping Center
development at Tolman Creek Road and Hwy . 66 in Ashland, I was
Forced into a "Local Improvement District" to pay For road
improvements and a traffic signal .
As we know, anyone wanting to improve property requiring a
building permit is Forced to sign a "blank check" agreement that
in essence means the property owner agrees to pay For whatever
improvements/construction Ashland administration wants . No person
in their right mind would sign a "blank check" , especially when
they have no control or input, but it is the onlU way a building
permit can be acquired .
Since July of 1991 , I have been involved with other "local"
landowners trying to work out a Fair and equitable solution to
pay For the two L . I .D . 's which will become liens on my property
OF up to $76, 107 .001 ($`t9, 260 .00 for the road improvements and
$28, 847 .00 For the traffic light. )
In the Ashland L . I .D . pamphlet it states "Hwy . 66 is a State
highway, Tolman Creek Rd . is a Countu road" and "the City OF
Ashland Public Works Dept . is responsible For the maintenance of
all other public streets in the City limits" - What right do you
have forming L . I .D . 's on these roads?
Personally , I know that agreements For two pieces of my
property you are assessing have not been signed "in favor" Cyour
term) of any L . I .D . I also resent the fact that Ashland has
denied me any input concerning the road improvements and has not
checked out usage For the proposed "on street parking" in my
area . Construction guidelines require parking spaces in relation
to square footage of a building . This will also cost extra for
road construction and lower the value of my frontage property .
The entire L . I .D . process has been a nightmare for my
neighbors and me . The council hastily passed construction starts
For both Improvement Districts and out the full Financial burden
on landowners who, to date, really don ' t have any projects
pending that would benefit from these improvements . The worst
decision you made was to selectively. pick the land to be assessed
and leave out not only the larger parcels, but the largest users
of the road and traffic light . Through the whole process you told
affected landowners we were stuck with these L . I .D . 's and left us
on our own to prove to you "why" it was wrong .
Today I received my First L . I .D . "Fine" or "assessment" . It
is not at all like the others so I will have to spend hours
Figuring the differences between them . I called Steve Hall for
clarification and Found that Croman, Linningers and the State of
Oregon are hardly paying anything compared to me or other land-
owners - WHY?
I have had it . I urge you to put yourself in our place and
completely re-organize this mess or Forget it! I want you to know
that IPCO Printing Co . will not pay these L . I .D . liens . I am
contacting the Governor of Oregon 's "Special Response Team, local
news media, and anyone else that will look into Ashland 's L . I .D .
process.
I have been forced to attend City Council meetings . I don 't
like it and although I commend all council members For the many
hours you have dedicated to our community , you asked for the ,fob,
I did not .
Because of all the items on your agenda, it seems. as though
problem issues like this are sometimes expedited rather than
given the appropriate consideration needed to reach a reasonable
and Fair decision . We will not accept that attitude and will
Fight this until the bitter end . It 's not us against you, it 's
what 's fair. and honest . We have nothing to hide . Please re-
evaluate both the Tolman Creek Rd . L . I .D . and the traffic light '
L . I .D . The burden is back on you and many Ashland citizens will
be monitoring your actions .
hank f __u, I �
Zach Brombacher
i
-Oi6gon
January 6, 1992 DEPARTMENT OF
TRANSPORTATION
IIIGIIWAY DIVISION
Region 3
ESTELLE RICHARDS
463 TOLMAN CR RD PoI-E CODE:
ASHLAND OR 97520
Dear Mrs. Richards:
This will acknowledge your letter of December 20, 1991, requesting
a copy of the records in our files concerning the installation of a
traffic signal at Highway 66 and Tolman Creek Road. As per your
request, attached is the data relative to this installation.
This intersection was placed on the Statewide Traffic Signal Priority
list early in 1991 prior to'the proposed shopping center development
on Tolman Creek Road. The intersection was no. 35 on the list out
of a total of 85 intersections. This means that state and federal
funding priorities would have to go toward the 34 intersections
ahead of this location on the priority list. As a result, this
intersection would not be funded in the near future utilizing state
and federal funds.
Statewide practice has been to advance projects when we receive
funds from local governments and or commercial ventures to do a
project when there are limitations on state and.federal funding.
Cordially,,g
K.D. Osborn
Region Traffic Supervisor
cc: Mike Anhorn
Steve Hall
P. O. Box 1128
3099 NE Diamond lake Blvd.
PO Box 1128
Roseburg, OR 97470
(503) 440-3399
FAX (503) 440-3465
1.1-IR29(C91)
1 3 1S9?
ASHLAND COMMERCIAL BUILDING CO.
P.O. BOX 423
ASHLAND, OR. 97520
February 12, 1992
Ashland City Council
City Hall
Ashland, Or . 97520
Dear Council Members,
As the General Partner of Ashland Commercial Building Co. , the owner
of Tax Lot 1110 in Section 39-1E-14A, let me hereby protest our
inclusion in the proposed Local Improvement District under Resolution
92-04.
When we came to Ashland over 10 years ago to build commercial
buildings on our property, we were told we must sign and pay for any
improvements adjacent to our property for the cost of streets and
utilities. We did this. We have since paid the City of Ashland over
$22,000. for these improvements made necessary by our development.
Now I'm asked to pay for improvements made necessary by and for the
benefit of another development. This is not fair.
I respectfully request that you consider alternate methods of taking
care of the necessary improvements.
Sincerely yours,
aAal'1
General Partner
Ashland Commercial Building Co.
(503) 482-4985
"andyman
February 10, 1992
City Council
City of Ashland
20 East Main St.
Ashland , Oregon 97520
Subject: Proposed Traffic Signal Assessment
Tax Lot 300, 39-1E-14BB
Dear Council Members,
Several months ago, when we read . in the newspaper about the
proposed traffic signal at the intersection of Tolman Creek Road
and State Highway 66 (Ashland. St. ) , we became concerned about who
would bear the financial responsibility for said signal . We
immediately contacted the City to see if our lot , located at 2200
Highway 66, Handyman Builders Supply, fell within the area that
would be assessed for this signal . The official that we spoke
with assured us that our property did not fall within these
boundaries. Last week we received a certified letter stating
that we now do fall within the boundaries and our estimated
assessment is $2,004.68. According to this notice we are a
"benefited property" . with regard to this proposed traffic signal .
This letter is to contest this assessment and the assumed fact by
the City that our property is a "benefited property" being served
by this traffic signal . Enclosed you will find three sketches
denoting our location with regard to the traffic signal (Exhibit
"A" ) , envisioned traffic flow through the Tolman Creek / Highway
66 intersection (Exhibit "B" ) , and the Clay Street intersection
located at the northeast corner of our property (Exhibit "C" ) .
By examining Exhibit "A" you will find that our property is
located approximately 900 feet west of the proposed traffic
signal and is served by the Clay Street intersection. Official
records show this as the Clay Street / Highway 66 cross street
intersection. Exhibit "B" indicates common traffic flow through
the proposed signalled intersection. It does not take a traffic
engineer to determine which properties would be benefited.
Specifically, those properties to be benefited would be those to
the north and south on Tolman Creek. If "U" turns are allowed,
those served by this "U" turn traffic on Highway 66, up to the
next intersection or turn lane in both the east and west
directions, may also be benefited by this directing of traffic.
Exhibit "C" indicates the traffic flow to and from our property
via the Clay Street intersection and the related turn lanes.
This intersection clearly has no direct relation to the traffic
flow or the proposed signal at Tolman Creek.
Handyman Builders Supply • 2200 Highway 66 • Ashland, Oregon 97520 • (503) 488-1212
If the City Council. determines that traffic which flows through
an intersection feeds a "benefited property" , as it appears in
our particular case, then the City Cc,uncil should also look at
SOSC, Shakespeare, downtown, and all points north, south , east
and west , of the Tolman Creek intersection for revenue as well .
Highway 66 is one of the main arteries into Ashland from
Interstate 5. This is evident by the highway signs on either
side of exit #14 on Interstate 5.
We conclude that this assessment of our property as a "benefited
property" , as delineated in the City ' s Exhibit "B" , is not in
accord with said document . Neither the signal at Tolman Creek
and Highway 66, nor the resulting traffic flow, will provide any
useful purpose or benefit to our property. We hereby request
that our property be deleted from this assessment .
Respectfully submitted,
Larr R. Cardinale Pamela M: Cardinale
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EXHIBIT "A"
CITY OF ASHLANI
DEPARTMENT OF PUBLIC WORKS
ESTIMATE FOR
TRAFFIC SIGNAL INSTALLATION
Street: Tolman Creek Road Estimate by: James H. Olson,
Assistant City Engineer
Limits: @ HWY 66 (Ashland. St) Date: 07/08/91
Revised Acreage: S.M. Hall,
Public Works Director
Date: 1/16/92
CONSTRUCTION ESTIMATE: $130,000
ENGINEERING @ 20%: $ 26,000
PROJECT TOTAL: . $156, 000
ASSESSMENT PER UNIT BASED ON 50% AREA AND 50% TRIP GENERATION
TOTAL AREA IN LID BOUNDARY: 136.715 Acres
TOTAL ASSESSED AREA IN LID: 84.672 Acres
ASSESSABLE COST PER ACRE OF LAND: $921.20
USE COST PER ACRE OF LAND: $950.00
TOTAL TRIP. GENERATION IN LID: 28,934
ASSESSABLE -COST PER TRIP: . $2.70
USE COST PER TRIP: $3.00
THE ESTIMATED ASSESSMENT FOR YOUR PROPERTY IS $ aoc y-/ 6'
YOUR PROPERTY IS TAX LOT 3,aQ 39-1E-14_BB.
NOTICE OF PUBLIC HEARING
EXHIBIT "B"
NOTICE IS HEREBY GIVEN that the .City Council of the City of Ashland will
meet on the 18th day of February, 1992 at 7:30 P.M. in the Council
Chambers, 1175 East Main Street, to hold a public hearing to consider .
the formation of a 'Local Improvement District as follows:
NATURE OF THE IMPROVEMENT• Install an automatic traffic signal at the
intersection of Ashland Street and Tolman Creek Road.
BENEFITED PROPERTY:
Tax Lots 300, 500, 600, 900, 1000, 1001, 1002, 1101, 12001 2700,
2701, 90.000, 90.001, 90.002, 90.003, 90.004, 90. 005, 90.006,
90.007 and 90.008, 39-lE-11C;Tax Lots 1201, 1202 and 1203, 39-1E-
11D; Tait Lots 1103, 1105, 1106, 1107, 1108, 1109, 1110, 2000, 2101,
2200, 2302, 2303, 2600, 2701, 2800, 2801, 2900, 3000, 3001 and
3100, 39-lE-14A; Tax Lots 100, 101, 200, 300, 400, 401(N) , 401(S) ,
402, 500, 700, 702, 703, 704, 705, 706 and 707, 39-1E-14B; and Tax
Lots 100, 200 and 300, 39-1E-14BB; Tax Lot 100, 39-1E-14BD; Tax
Lots 800, 1000, 1100, 1200, 1301, 1600, 1700, 1800 and 1900, 39-
1E-14D.
ESTIMATED COST:
The City Council will be considering cost distribution based on a
combination of 50% by assessable land area and 50% by trip
. generation (traffic) . The assessments are calculated by the
following figures based on a total cost of $156, 000:
1. $950 per acre of assessable benefited property, 100% of which
will be paid by special assessment, an
2. $3.00 per trip generated by benefited ro ert 100% of which
will be paid by special assessmen .
ADDITIONAL INFORMATION• Preliminary project design information and
detailed estimates of project costs are available during business hours
at the office of the Engineering Division, 27-1/2 North Main Street.
NOTICE IS FURTHER GIVEN that all affected property owners are called
upon to appear at the hearing, or to submit written comments prior to
or at the hearing, as to why the improvements should not be constructed,
or why the benefited properties should not be assessed for the
cons ruc ion in tne manner proposes.
BY THE ORDER OF THE CITY COUNCIL
Nan. E. Fkanklin, .City Recorder
PUBLISH: Daily Tidings DATE:
i
G R O U P
February 10, 1992
The Honorable Catherine M. Golden
Mayor
CITY OF ASHLAND
1175 East Main St.
Ashland, OR ' 97520
Re: Assessment - Ashland Street/Tolman Creek .Road
Traffic signal
Dear Mayor Golden:
We recently received a copy of Resolution No. 92-04 to
install a traffic signal at the intersection of Ashland
Street and Tolman Creek Road.
The Peninsula Group, Inc. is Managing General Partner for
the Ashland Super 8 Motel, and in that capacity we request
that this letter be read as testimony at the February 18,
1992, Council Meeting.
It is our understanding that the Tolman Creek Road traffic
signal is being installed as a result of and for the direct
benefit of the Tolman Creek Shopping Center and their
tenants.
Super 8 Motel guests do not use Tolman Creek Road to access
Ashland Street as they arrive or depart the motel. Our
guests' safety and convenience are not improved because of
the traffic signal.
As developers ourselves, it would seem that this signal
should be paid for by those creating the need, specifically,
the Tolman Creek Shopping Center developer.
The Peninsula Group has no objection to installation of the
traffic signal, but strongly objects to being assessed to
pay a portion of the cost.
The Peninsula Group,
Incoq�orated
(206)943-8000
P.O.Box 7399
Olympia WA 98507-7399
7515 Terminal Slreer SW
The Honorable Catherine M. Golden
Mayor
CITY OF ASHLAND
Page Two
February 10, 1992
The benefit of a signal at this location, in addition to the
developers, is the City and its residents as a whole, not
just nearby .property owners. If the City does not desire
the developer to. pav the whole bi.l]; .•it seems only proper
that the City and all taxpayers share equally.
Sincerely,
THE PENINSULA GROUP, INC.
Lawrence P. Knudsen
Vice President
wkj
cc: Gerald L. Whitcomb
President, CEO, The Peninsula Group
Jane Marcoux
Manager, Ashland Super 8 Motel
K AIN" Alit)Pa
Investment ent Holdings
1015 Chestnut Avenue,Suite A3
Carlsbad,California 92008-2510
Telephone: 619/434-6054
FAX 619/434-1679
February 13 , 1992
Ashland City Council
City Hall.
Ashland , Oregon 97529
Dear Council Members :
We are in receipt of Resolution Plumber 92-04 concerning the
installation of an automatic traffic signal . at the
intersection of Ashland Street and Tolman Creek Road .
our property is located within the so call "benefited
property" and is identified as Tax Lot 1109 , 39-lE-14A. See
the attached Exhibit A that was sent to me.
We totally object to being assessed any amount for the
installation of this traffic signal.
This cost should have been charged to the developer when the
immediate area was improved . To not charge the developer at
that time and to now try to access the area owners is
ridiculous.
To reiterate our position, we do not agree with this
assessment , think it is unfair , and object to paying it.
rely,
Peter �1. De Prosperis , Jr .
General Manager
P!SD:d c
Enclosure
i
EXHIBIT "A"
CITY OF ASHLAND
DEPARTMENT OF PUBLIC WORKS
/ ESTIMATE FOR
TRAFFIC SIGNAL INSTALLATION
Street: Tolman Creek Road Estimate by: James Ii. Olson,
Assistant City Engineer
Limit: @ KWY 66 (Ashland. SO bats: 01/08/91
Revised Acreage: S.M. Hall,
Public Works Director
Date: 1/16/92
CONSTRUCTION ESTIMATE: $130,000
ENGINEERING @ 20$: $ 26, 000
PROJECT TOTAL: , $156,000
ASSESSMENT PER UNIT BASED ON 50$ AREA AND 50$ TRIP GENERATION
TOTAL AREA IN LID BOUNDARY: 136.715 Acres
TOTAL ASSESSED AREA IN LID: 84.672 Acres
ASSESSABLE COST PER ACRE OF LAND: $921.20
USE COST PER ACRE OF LAND: $950.00
TOTAL TRIP GENERATION IN LID: . 28p934
ASSSS9AtLE COST PER TRIP! $2.70
USE COST PER TRIP! $3.00
THE ESTIMATED ASSESSMENT FOR YOUR PROPERTY I9 1 $
YOUR PROPERTY 10 TAX LOT__jL0t_i 39-1E-14 /'1
ASHLAND FIRE DEPARTMENT
MEMORANDUM
February 6, 1992
TO Mayor Cathy Golden and City Council
1
FROM Keith E. Woodley , Fire Chief
SUBJECT Fire Apparatus Procurement Levy
The Capital Equipment Replacement Program of the City includes
planned replacement of the fire department 's pumping apparatus .
On an industry-wide scale, fire engines normally experience a
twenty year life expectancy. The City's experience has
paralleled this trend as rising maintenance costs, unavailability
of parts, poor reliability and new safety requirements have
pressed the need to upgrade fire apparatus . In this regard, fire
apparatus is not unlike any other piece of major equipment the
City owns and maintains .
It is proposed that the city create a three-year serial levy to
generate funds necessary to replace the 1962 GMC and 1973
Seagraves fire engines. This would then be accomplished in 1993
and 1995, respectively. The remaining pumper, a 1981 Seagraves ,
would not be considered until some time after the year 2001 . The
serial levy would generate revenue of up to $220,000 annually
each of the three years for a total of 600,000 . Assuming a first
year levy of $180,000 , the 1992-93 tax rate is estimated to be
21 .05 cents per thousand dollars of assessed value, based on a
projected valuation of $855,000 ,000 . To meet the requirements of
the law, other taxing entities are to be notified of our intent
to create a serial levy. If the Council is supportive of this
approach, a public hearing would need to be held. on February 18,
at which time a resolution would be required to authorize the
serial levy to come before our voters in May 1992 .
cc: Brian L . Almquist
Jill Turner
Paul Nolte
h:\procure.lvy
HARRY A. SKERRYI JR.
ATTORNEY AT LAW
290 NORTH MAIN STREET, SUITE 1
ASHLAND, OREGON 97520
(S031482-2721
January 31 , 1992
Mayor Cathy Golden and
The Common Council
Ashland City Hall
Ashland, OR 97520
Re: Michael Stadtherr and City of Ashland
Dear Mayor Golden and Members of the Council :
As. attorney for Michael Stadtherr , I have discussed with Mr.
Almquist the damage to the merchantability of the Stadtherr lot
caused by the so-called "temporary" transformer with its
disturbing noise, high unsightly poles , and other equipment which
the City of Ashland has installed on the substation property on
Nevada Street. We recognize that the installation was made as an
emergency measure; however, to the best of my knowledge, it was
done without the City complying with the zoning ordinance . Also,
it. is our belief that the motor noise exceeds the limits imposed
by ordinance.
There is no telling when the BPA transmission line will be
completed and the temporary transformer removed. Because of his
financial circumstances , Mr. Stadtherr can not delay the 'sale of
his lot for an indefinite and potentially lengthy period of time.
The damage caused Mr. Stadtherr is substantial , preventing
him from selling the lot adjoining the substation at any
reasonable price. The lot is 11 ,415 square feet in size, and
since it is located adjacent to the permanent transformer, it
might be wise for the City to purchase the lot as a buffer . In
the alternative, the City is obligated to reimburse Mr. Stadtherr
for the damage done to the marketability of his property . It
would appear to me that funds are available from the electrical
department to take care of such a situation, and that any payment
would be a normal electrical department business expense rather
than paid by taxpayers ' funds .
The County appraisal of the lot , without the temporary
transformer, was $33 , 750. It would be most sincerely appreciated
if you would have an appraiser determine the value of the lot
with the temporary installation and also exclusive of the
temporary installation.
Mayor Cathy Golden and
The Common Council
January 31 , 1992
Page Two
Mr. Almquist has inspected the property , and I believe will
concur with us concerning the seriousness of this situation.
This is a unique case, for I know of none that has arisen
similar to our issue. In paying damages or purchasing the lot,
the City of Ashland is not establishing any precedent, for the
City concluded it was confronted with an emergency which
apparently could be acted upon without complying with the
appropriate ordinances .
We most sincerely hope this problem can be resolved within
the immediate future.
Very 1 yours ,
i
y ke ry , r
HAS/gl
cc : Mr. Michael Stadtherr
or be: .
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oFM ° Memorandum
c February 13 , 1992
ELI: City Council Members
r
ram: Mayor Catherine Golden
�$Ubjje : sister City Request
The City of Nabari, Mie Prefecture, Japan would like to enter
into a Sister City relationship with .Ashland. I have spoken with
Makaso Easton in Los Angeles who tells me a group of Japanese
representatives will be visiting here in March as a part of
"Japan in Oregon" week.
Enclosed with your agenda packet is a book about Nabari City. I
have contacted several individuals who have offered to pursue
this relationship, and .work with their officials to exchange
information about our respective cities.
Please consider approval of this request.
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 11.28.110 OF THE ASHLAND MUNICIPAL
CODE RELATIVE TO INCREASING FINES FOR CHRONIC PARKING VIOLATORS
NOW THEREFORE THE CITY OF ASHLAND DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Chapter 11.28 of the Ashland Municipal Code is -hereby
amended and shall read as follows:
"11. 28. 110. Fines for parking infractions and warrants
for arrest. A parking infraction is a violation of any
parking prohibition, limitation or regulation of the City
of Ashland. A person who commits a parking infraction
may not suffer any disability or legal disadvantage based
upon conviction of a crime, and, the penalty shall be
limited to a fine not to exceed $100.00. Provided,
however, a person who commits five parking infractions
in any calendar year shall pay an additional fine of
$25.00 for each infraction in excess of four infractions,
and a person who commits ten or more parking infractions
in any calendar year shall pay an additional fine of
$50.00 for each infraction in excess of nine infractions.
In the trial of a person , charged with a parking
infraction, neither the Defendant nor the City of Ashland
shall be entitled to trial by jury. If a person cited
for a parking infraction fails to appear at any time
fixed by the Court, a warrant for his/her arrest may be
issued. (Ord. 1897, 1976) "
SECTION 2 . The $25.00 and $50. 00 fine specified in Section 1 of
this ordinace is classified as not subject to the limits of Section
11b of Article XI of the Oregon Constitution (Ballot Measure No.
5) .
The foregoing Ordinance was first read on the 18th day of February,
1992 , and duly PASSED and ADOPTED this 3rd day of March, 1992.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of 1992 .
Catherine M. Golden
Mayor
,�emurttn�unt
�gFGGd
Mayor and City Council
�PrD � Planning Director ( '
uhject: Parking Violations
We have compiled the data from the parking violations database for
calendar year 1991. The following is the summary for all licenses that
were cited more than once during the calendar year:
Number of Violations Total Cumulative
Total
30 or more . . . . . . . . . . . . . . . . . . . . . . 1 . . . . . . . . . . . 1
20 to 30 . . . . . . . . . . . . . . . . . . . . . . . . 5 . . . . . . . . . . . 6
10 to 20 . . . . . . . . . . . . . . . . . . . . . . . 30 . . . . . . . . . . 36
6 t 10 . . . . . . . . . . . . . . . . . . . . . . . . 54 . . . . . . . . . . 94
5 . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 . . . . . . . . . 140
2 to 4 . . . . . . . . . . . . . . . . . . . . . . . . 640 . . . . . . . . . 800
I hope this clarifies the situation with repeat parking code violators.
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF ASHLAND AMENDING THE ASHLAND
COMPREHENSIVE PLAN, POLICY XII-2 REGARDING ANNEXATIONS, AND
THE ASHLAND MUNICIPAL CODE -- LAND USE ORDINANCE --18.108.065
WITH RESPECT TO THE CRITERIA FOR APPROVAL OF ANNEXATIONS.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Policy XII-2 of the Ashland Comprehensive Plan shall be modified and replaced
in its entirety to read as follows:
"The City shall incorporate vacant land only after a showing that land of similar qualities
does not already exist in the city limits; or
to incorporate lands which would result in increased opportunities for affordable housing
or economic development; or
if annexation is necessary to alleviate an existing or probable public health hazard; or
when existing development in the County has or will have inadequate water or sanitary
sewer service; or
when the parcel has existing City of Ashland services."
SECTION 2. Ashland Municipal Code sections 18.108.065 C. 4. and 5. shall be modified and
replaced in their entirety to read as follows:
14. That adequate City facilities for water, sewer, paved access to and through the
development, electricity, urban storm drainage, and adequate transportation can and will be
provided to and through the subject property.
5. That a public need for additional land, as defined in the City's Comprehensive Plan can
be demonstrated; or
a. that the proposed lot or lots shall be residentially zoned under the City's
Comprehensive Plan and that the applicant has agreed to provide 25% of the proposed
residential units at affordable levels, in accord with the standards established by
resolution of the Ashland City Council. Such agreement to be filed as,part of the initial
application and completed and accepted by all parties prior to the final adoption of the
ordinance annexing the property; or
1
b. that the proposed lot or lots will be zoned E-1 under the City's Comprehensive Plan,
and that the applicant will obtain Site Review approval for an outright permitted use, or
special permitted use concurrent with the annexation request or within one year of the
annexation hearing and prior to the final adoption of the ordinance annexing the
property. Failure to obtain subsequent site review approval shall invalidate any previous
annexation approval; or
c. that a current or probable public health hazard exists due to lack of full City sanitary
sewer or water services; or
d. that the existing development in the County has inadequate water or sanitary sewer
service; or the service,will become inadequate within one year; or
e. that the area proposed for annexation has existing City of Ashland water or sanitary
sewer service extended, connected, and in use, and a signed "consent to annexation"
agreement has been filed and accepted by the City of Ashland; or
f. that the lot or lots proposed for annexation are an "island" completely surrounded by
lands within the city limits."
SEC`T'ION 3. This Ordinance being necessary for the immediate preservation of the public
peace, health and safety, an emergency is declared to exist, and this Ordinance takes effect on
its passage and approval by the Mayor.
The foregoing ordinance was first read on the day of , 1992
and duly PASSED and ADOPTED this day of 1992.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of 1992.
Catherine M. Golden
Mayor
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ASHLAND, ADOPTING GUIDELINES
FOR THE IMPLEMENTATION OF CHAPTER 18.88 OF THE ASHLAND LAND
USE ORDINANCE, PERFORMANCE STANDARDS OPTIONS FOR SUBDIVISIONS
WHEREAS, the City has adopted an ordinance setting development performance
standards for subdivision development within the city limits; and
WHEREAS, the Performance Standards Option of the Ashland land use ordinance
requires that specific guidelines be adopted for their implementation; and
WHEREAS, the City encourages energy and water conservation measures be taken in
the development of new residential subdivisions and the Performance
Standards Option allows for density bonuses for such measures; and
WHEREAS, the Ashland Planning Commission held a public hearing on December 10,
1991 regarding the adoption of these guidelines and has recommended
approval; and
WHEREAS, there is a need for a specific document to outline the requirements for
conservation density bonuses, as well as establishing guidelines for street
turn-arounds and parking;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF ASHLAND AS
FOLLOWS:
SECTION 1. The City Council hereby adopts the Performance Standards
Guidelines, attached and referred to as Exhibit "A", in conformance with the
requirements of section 18.88.090 of the Ashland Municipal code.
The foregoing resolution was READ and DULY ADOPTED on the 18th day of
February. 1992.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of FEBRUARY, 1992.
Catherine M. Golden
Mayor
i
EXHIBIT "N'
PERFORCE STANDARDS GUIDEL• INES
CONSERVATION HOUSING DENSITY BONUSES
A maximum 15% density bonus for Conservation Housing may be achieved for
residential developments by complying with the standards established below. These
standards are established to define the requirements for density bonuses allowed in
18.24.040 B.3)a), 18.28.040 B.3)a), and 18.88.040 B.3)a).
The 15% bonus may only be achieved by the implementation of the below measures. A
total of 15 points must be achieved from the list to receive the 15% bonus for single
family detached residential development, and 10 points must be achieved to receive the
15% bonus for multi-family or attached residential development. Point totals less than
minimum required shall result in the bonus not being awarded.
Any combination of measures from the below list adding up to the required point total
shall meet the requirements for awarding the bonus.
The Conservation Division of the Department of Community Development shall be
available to assist applicants in complying with the requirements for implementing these
density bonus requirements.
All building permits for developments choosing the Conservation Housing Density Bonus
option shall be reviewed by the Conservation Division prior to issuance to ensure
compliance with the conservation requirements agreed to at the time of the initial
approval. Permits failing to meet the conservation requirements shall not be issued.
Applicants for Outline Plan approval shall submit the conservation measures chosen for
meeting the bonus as part of the application and findings for approval. Subdivision
CC&R's shall be submitted at the time of final plan, indicating all conservation
measures to be installed on all lots within the subdivision.
WATER CONSERVATION
All residential units of the development shall have the agreed upon measures installed.
Single Family Residential Developments
(points awarded for only one of the following:)
LESS THAN 2000 sq It of lawn per dwelling 3 pts
LESS THAN 1500 sq ft of lawn per dwelling 4 pts
LESS THAN 1000 sq ft of lawn per dwelling 5 pts
NO LAWN and all other landscaping installed to the Cites water
conserving landscape guidelines 6 pts
Multi-Family Residential Developments
LESS THAN 30% of the required landscaped area as lawn 5 pts
and all non-lawn landscaped areas installed according to
the City of Ashland's water conserving landscape guidelines.
ENERGY CONSERVATION
All residential units of the developments shall the agreed upon measures installed.
ENERGY CONSERVATION MEASURE
Points
High Efficiency Furnace or Heat Pump.
(90% gas furnace AFUE or 7.4 heat pump HSPF) 2 pts
Sun Tempered Housing' 2 pis
Efficient Lighting2 3 pts
Solar Water Heater 3 pts
Exhaust Air Heat Pump Water Heater 3 pts
High Efficiency Water Heater' 2 pts
R-26 Advanced Framed Walls 3 pts
Advanced Air Leakage Control (with heat recovery ventilation) 3 pis
35 U Value for all Windows 3 pts
' Sun Tempered Housing is defined as having 50% of total glazing unshaded and legally protected
facing within 300 of true south. The sun tempered housing requirement can also be satisfied by complying
with paths 2,4,6,or 7 from the prescriptive compliance paths for residential buildings (TABLE NO. 53-P) of
the Oregon Building Code.
z Efficient Lighting includes both interior and exterior lighting. Interior lighting for kitchen and
bathroom lighting shall have luminaires with an efficacy of not less than 50 lumens per watt. Total combined
wattage of all luminaires shall not exceed 2 watts per square foot.of floor area for the kitchen and all
bathrooms. Exterior lighting shall have efficacies of not less than 50 lumens per watt, shall not contain
medium base incandescent lamp sockets, and shall be switched at the entrances. Luminaires shall be suitable
for use in wet conditions and shall contain lamps capable of starting at 0 degrees F. In addition, luminaires
operating on photocells shall have an efficacy of not less than 65 lumens per watt. Luminaires operated by
ultrasonic or infrared motion detectors are exempt from the efficacy requirement.
3.High Efficiency Water Heaters are defined as:
ELECTRIC
59 Gals. or less .95 energy factor
60 to 79 Gals. .93 energy factor
80 Gal. or more .90 energy factor
GAS
30 Gals. or less .60 energy factor
31 to 40 Gals. .61 energy factor
41 Gals or more .60 energy factor
Parking Bay Standards
900
r9'1
i8. Vision Clearance
_ I "a' I+ Area I ./45j L 12' 30°
20'
600
45° 5' 10' 300
210•
1
45°
-112-9-1 . -
9 .�
/4p
5'
10 30°
20'
. Parallel
+ t---20'--y +
s s'
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J4—
2 0'
Minimum turn-around standards for public streets
less than 250' in length and serving
less than 10 residential units; or private
flag drives in excess of 250' in length.
90'
80'
20
S20'?
20• '
40'
Clearance Area 50• . 20'
5,
25' .
I
32' 2O'
5
20'
40'�
�15. 20�
2 0'
Minimum turn-around standards for public streets
in excess of 250' in length or serving 10
or more. residential units.
Optional for streets less than 250' in length and
serving less than 10 residential units.
45 40
i Londscoped Is ands
wlth St,ee T ees
Arkin (2 each isl n
20
C� 12'
20'
F ,F- •�10 a'r is
, I
25'
' `�✓ Q
1 a°' . . 2O 9' 21'10"
' 1 � '-----i 20'
1 1
1 1
1 �
1
1 25'
I 1
i
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
Addendum
December 10, 1991
PLANNING ACTION: 91-145
APPLICANT: City of Ashland
ORDINANCE REFERENCE: 18.88.090 Performance Standards Guidelines
REQUEST: Complete replacement of current Performance Standards Guidelines
I. Relevant Facts
1) Background - History of Application:
The Performance Standards ordinance for subdivision development was
first adopted in 1981, and the Guidelines were developed and adopted for
assistance in implementation of the ordinance at that time. Essentially.
little or no changes have been made in the Guidelines since their initial
adoption.
2) Detailed Description of the Site and Proposal:
As stated above, the Performance Standards Guidelines have remained
unchanged since their initial adoption. However, many changes have
occurred in the actual ordinance, and in other ordinances affecting
subdivision development. The Guidelines actually contain language
conflicting with the ordinance-in several instances.
Further, the requirements for density bonuses have changed, and the
current Guidelines do not reflect those changes. Specifically, the energy
efficient density bonus currently allowed by the ordinance is very similar to
what will be the minimum building code requirements established by the
State of Oregon at the beginning of 1992.
Therefore, Staff is recommending that the Guidelines as they currently
exist be deleted, and that they be replaced with new standards for
Conservation Housing, and with the requirements for turn-arounds and .
parking. The main text portion of the Guidelines, which is ineffective at
this time, will be totally reviewed and rewritten in the near future.
The new Conservation Housing Density Bonuses have been developed by
Dick Wanderscheid, Conservation Coordinator. The current Guidelines
only address energy, while the new proposal contains standards for both
water and energy conservation, generally ensuring a wider range of
conservation methods.
The water conservation measures have been modified to award bonuses
through the installation of water conserving landscaping, primarily by the
restriction of lawn areas. Standards for water conserving landscaping for
multi-family developments, are proposed in the new Site Design and Use
guidelines and a copy is included as part of this report for your
information.
The energy conservation measures are enacted through a wide variety of
measures, from .efficient appliances, lighting, furnaces and heat pumps, to
advanced framed walls, sun tempered housing, and solar hot water.
Due to the differences in implementation of the measures, a total of 15
points is required to achieve the bonus for single family detached
developments, while only 10 points are required for multi-family or
attached residential developments. Mr. Wanderscheid will be available at
the hearing to discuss the reasons for these difference in awarding points.
The current guidelines provide an "all or nothing" approach. Either the
development implements enough measures to achieve the required number
of points and the bonus is awarded, or it isn't. There is no provision for
partial bonus credit. Staff believes that this is the best way to clearly
administrate the program.
Proposed new Guidelines document:
I
PA91-145-Addendum Ashland Planning Department — Staff Report
City of Ashland December 10, 1991
Page 2
I
CONSERVATION HOUSING DENSITY BONUSES
A maximum 15% density bonus for Conservation Housing may be achieved for
residential developments by complying with the standards established below. These
standards are established to define the requirements for density bonuses allowed in
18.24.040 B.3)a), 18.28.040 B.3)a), and 18.88.040 B.3)a).
The 15% bonus may only be achieved by the implementation of the below measures. A
total of 15 points must be achieved from the list to receive the 15% bonus for single
family detached residential development, and 10 points must be achieved to receive the
15% bonus for multi-family or attached residential development. Point totals less than
minimum required shall result in the bonus not being awarded.
Any combination of measures from the below list adding up.to the required point total
shall meet the requirements for awarding the bonus.
The Conservation Division of the Department of Community Development shall be
available to assist applicants in complying with the requirements for implementing these
density bonus requirements.
All building permits for developments choosing the.Conservation Housing Density Bonus
option shall be reviewed by the Conservation Division prior to issuance to ensure
compliance with the conservation requirements agreed to at the time of the initial
approval. Permits failing to meet the conservation requirements shall not be issued.
Applicants for Outline Plan approval shall submit the conservation measures chosen for
meeting the bonus as part of the application and findings for approval.
WATER CONSERVATION
All residential units of the development shall have the agreed upon measures installed.
Single Family Residential Developments
(points awarded for only one of the following:)
LFSS THAN 2000 sq ft of lawn per dwelling 3 pts
LESS THAN 1500 sq ft of lawn per dwelling 4 pts
LESS THAN 1000 sq ft of lawn per dwelling 5 pts
Multi-Family Residential Developments
LESS THAN 30% of the required landscaped area as lawn 5 pts
and all non-lawn landscaped areas installed according to
the City of Ashland's water conserving landscape guidelines.
PA91-145-Addendum Ashland Planning Department — Staff Report
City of Ashland December 10, 1991
Page 3
ENERGY.CONSERVATION
All residential units of the developments shall the agreed upon measures installed.
ENERGY CONSERVATION MEASURE
Points
High Efficiency Furnace or He&Pump
(90% gas furnace AFUE or 7.4 heat pump HSPF) 2 pis
Sun Tempered Housing' 2 pts
Efficient Lightings 3 pts
Solar Water Heater 3 pts
Exhaust Air Heat Pump Water Heater 3 pts
High Efficiency Water Heater' 2 pts
R-26 Advanced Framed Walls 2 pts
Advanced Air Leakage Control (with heat recovery ventilation) 3 pts
35 U Value for all Windows 3 pts
' Sun Tempered Housing is defined as having 50% of total glazing unshaded and legally protected
facing within 30°of true south. The sun tempered housing requirement can also be satisfied by complying
with paths 2,4,6,or 7 from the prescriptive compliance paths for residential buildings (TABLE NO. 53-P) of
the Oregon Building Code.
2 Efficient Lighting includes both interior and exterior lighting. Interior lighting for kitchen and
bathroom lighting shall have luminaires with an efficacy of not less than 50 lumens per watt. Total combined
wattage of all lmoinnires shall not exceed 2 watts per square foot of floor area for the kitchen and all
bathrooms. Exterior lighting shall have efficacies of not less than 50 lumens per watt, shall not contain
medium base incandescent lamp sockets, and shall be switched at the entrances. Luminaires shall be suitable
for use in wet conditions and shall contain lamps capable of starting at 0 degrees F. In addition, luminaires
operating on photocells shall have an efficacy of not less than 65 lumens per watt. Luminaires operated by
ultrasonic or infrared motion detectors are exempt from the efficacy requirement
' High Efficiency Water Heaters are defined as:
ELECTRIC
59 Gals. or less .95 energy factor
60 to 79 Gals. .93 energy factor
80 Gal. or more .90 energy factor
GAS
30 Gals. or less .60 energy factor
31 to 40 Gals. .61 energy factor
41 Gals or more .60 energy factor
PA91-145-Addendum Ashland Planning Department -- Staff Report
City of Ashland December 10, 1991
Page 4
Minimum turn-around standards for public streets
in excess of 250' in length or serving 10
or more residential units.
Optional for streets less than 250' in length and
serving less than 10 residential units.
45 40
i Landscaped Is ands
with Stree T ees
nrkln (2 eoch ;sl n
20
12'
20'
I I .110'4-r 15'
I
4
1 20'
40' ♦ 8 21'10°
1 ♦
1 -}�----50' I - 20'
1 I
1 1
I �
1 25'
r
i
PA91-145-Addendum Ashland Planning Department -- Staff Report
City of Ashland December 10, 1991
Page 5
Minimum turn-around standards for public streets
less than 250' in length and serving
less than 10 residential units; or private
flag drives in excess of 250' in length:
90'
80'-
20
1
20 25� ,{
20'
20' 40,.
Clearance Area 50' 20,
1 .
5'
I z\
V40' 20'
PA91-145-Addendum Ashland Planning Department — Staff Report
City of Ashland December 10, 1991
Page 6
Parking Bay Standards
900
�g• Vision Clearance
Area
12'
45° 30•
20•
ISO _.
�. 9°
45° 5' 10' 30°
20,
450
-.1 1z•s^I-- .
4 5
10 30°
20•
Parallel
+ I`20---1
e a
_.14.1
20'
PA91-145-Addendum Ashland Planning Department -- Staff Report
City of Ashland December 10, 1991
Page 7
II. Project Impact
Since the current Guidelines are ineffective, and actually conflict with the
ordinance in certain situations, we believe that this change will provide the
necessary interim information necessary for processing of Performance Standards
developments.
III. Procedural - Required Burden of Proof
Changes to the ordinance are addressed as Type III amendments:
Type III amendments may be approved when one of the following conditions
exist.
a) A public need, supported by the Comprehensive Plan.
b) The need to correct mistakes.
c) The need to adjust to new conditions.
d) Where compelling circumstances relating to the general public
welfare require such an action.
Staff believes that criterion c) applies here. New conditions regarding building
code requirements established by the State of Oregon have made the current
energy density bonuses ineffective. Further, other ordinance changes in the Land
Use code provide some conflict with the Guidelines as currently established.
IV. Conclusions and Recommendations
Staff recommends approval of the new Guidelines document as presented here.
PA91-145-Addendum Ashland Planning Department -- Staff Report
City of Ashland December 10, 1991
Page 8
ENERGY MEASURE COSTS
as provided by the
NORTHWEST POWER PLANNING COUNCIL
Dec, 9, 1991
MEASURE PTS COST INCENTIVE PAID= INCENTIVE PAID-
SUPER G CNTS WO SUPER G CNTS
HIGH EFF HP-7.4
FUR/HP 2 $370 $480 -0-
SUN TEMP
HOUSING 2 -0- -0- -0-
EFF. ABOUT $50-INDOOR $50-INDOOR
LIGHTING 3 $100 $25/FIXTURE-OUT $25/FIXTURE-OUT
SOLAR H2O $2500-
HEATER 3 $4000 -0- -0-
EXH AIR HP $1200 OR $1200 OR
H2O HEATER 3 $1200 1 $1700 W ADV AIR L
HIGH EFF
H2O HEATER
ELECTRIC 2 $50 60 60
R-26 ADV 3 $950 NONE FOR THIS SPEC NONE FOR THIS SPEC
FRAM WALLS 1850SF MEASURE MEASURE
ADV AIR
LEAK W AD $750to
AIR LEAK 3 $2000 $750 750
.35 WIND $345 NONE FOR THI$ SPEC NONE FOR THIS SPEC
U-VALUE 3 230SF MEASURE . . MEASURE '
BRAD LAVINE, 381 Granite Street, was originally opposed to the site because it was
inappropriate to be placed between two schools. He is still concerned about that and
feels less casual about nine runaways. If the behavior of the boys is perceived to be
almost expected, it would seem there would be extra precautions to deal with that
phase. He questions the further casualness with future runaways. Lavine explained
he is not insensitive to young men but there is a responsibility as to where these
facilities are placed. He also believes the police report needs to be reviewed. Lavine
also understood that because of the relationship this facility has with the Ashland
School District, it will cost the City an additional $8,000 to $9,000 per resident.
Jarvis noted that she did not see anything under the CUP criteria where financing
could be considered.
Thompson would like to see this approved for one year only with another hearing next
year as he would like some assurance that the programs are working and that steps
have been taken for further training. Powell agreed with Thompson.
Benson felt the record for the first six months was fine and there would be no need for
a review of the CUP. Harris agreed, stating that there are conditions that will still need
to be carried out.
Carr moved to approve for a permanent Conditional Use Permit. Jarvis seconded and
it was approved unanimously but Thompson and Bingham asked Green to make sure
the center worked toward continual improvement of the program.
TYPE III PUBLIC HEARINGS
PLANNING ACTION 91-145
REQUEST FOR MODIFICATION OF THE ASHLAND LAND USE ORDINANCE,
SECTION 18.88 - PERFORMANCE STANDARDS OPTION, REGARDING THE
ADOPTION OF NEW GUIDELINES FOR THE IMPLEMENTATION OF THE
CHAPTER.
APPLICANT: CITY OF ASHLAND
STAFF REPORT
Refer to the Staff Report included in the packet. The requirements for density bonuses
have changed and for Conservation Housing, a total of 15 points is required to achieve
the bonus for single family detached developments, while only 10 points are required
for multi-family or attached residential developments. Under water conservation, it
seemed best to only deal with water conserving landscaping.
ASHLAND PLANNING COMMISSION 7
REGULAR MEETING
MINUTES
DECEMBER 10, 1991
PUBLIC HEARING
DICK WANDERSCHEID expressed the need to get some energy in the next decade. If
we are not successful, there will be a need to build coal and nuclear plants. The City
is going to try and conserve electricity through other programs, and it could probably
be done without density bonuses, however, density bonuses make the job easier. It
also acquires conservation in houses that are not heated with electricity.
Under the proposal, refrigerators, showerheads and toilets were eliminated because in
January 1993, those will all become code requirements.
McLaughlin clarified that an additional rollback in the base density in all zones is part of
the affordable housing implementation and that even with these increases, the density
allowed in these zones is still below what was allowed previously.
Wanderscheid handed out a measure chart which is part of the long-term Super Good
Cents program and explained each item for single family and multi-family, explaining
that the points are distributed as to the cost of the measures.
Benson wondered how you could enforce the lawn installation. McLaughlin thought it
could be done through the CC&R's. Benson continued that he did not believe any
more density was needed in the wildfire hazard zone and he would like to exclude that
zone. Since McLaughlin said that would be an ordinance amendment, Medinger
thought it would be better to down-zone those areas and then use the bonus points at
that point.
Medinger thought there should be a section for no lawn or less than 500 square feet
for six points.
Thompson moved to recommend to the Council the Performance Standards
Guidelines as outlined in the Staff Report. In addition, if no lawn is used, give six
points as well as all landscaping installed to water conservation standards. Give three
points for R-26 advanced frame walls and add to CC&R's requirements for landscaping
of lawns. Hibbert seconded the motion and it was carried unanimously.
Jarvis moved to resolve to have Staff investigate the Performance Standards to include
exclusion of the wildfire area from density bonus. Carr seconded and the vote was
favorable.
ASHLAND PLANNING COMMISSION 6
REGULAR MEETING
MINUTES
DECEMBER 10, 1991
RESOLUTION NO. 92-
A RESOLUTION OF THE CITY OF ASHLAND SETTING LAND DIVISION
PLAT CHECK FEES PURSUANT TO THE ASHLAND MUNICIPAL CODE.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ASHLAND RESOLVES:
SECTION 1. Pursuant to Subsection 18. 108. 140.A of the Ashland
Municipal Code, fees for checking land division plats and plans
are as follows:
Subdivision Plats $250. 00 plus
per lot $ 40. 00
recheck, if required $ 50. 00
Condominium Plats $250.00 plus
per unit $ 40. 00
recheck, if required $ 50. 00
Partition Plats $ 75. 00
recheck, if required $ 50.00
Subdivision Improvement Plan Check $ 50. 00 plus
per lot $ 20. 00
Subdivision Construction Inspection $150. 00 plus
per lot $ 20. 00
SECTION 2. Classification of the fee. The fees specified in
section one of this resolution are classified as not subject to
the limits of Section llb of Article XI of the Oregon
Constitution (Ballot Measure No. 5) .
The foregoing Resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the
day of , 1992 .
Nan Franklin
City Recorder
SIGNED and APPROVED this day of ,
1992 .
Catherine M. Golden
Mayor
Reviewed as to form:
Paul Nolte
City Attorney
PAGE 1-RESOLUTION SETTING PLAT CHECK .FEES (p:ord\p(atfee.Res)
- e-`{0* JLSy�Q .
�<_: � Pmor �zndum
.. , �vf
opFGoe' , January 13 , 1992
Brian Almquist, Steve Hall, Jill Turner
Sir James H. Olson, Assistant City Engineer
rom:
S1I Proposed Plat Check Fees
p �IjPtt. _..
JAN 2 1 1992
As we have previously discussed, the . amount of time and effort
which is currently being expended on checking land division plats
and plans has necessitated the creavion of a checking fee. May
we please have your consideration of the following proposed fees:
1. Subdivision Plats - $250. 00 plus
per lot $ 40. 00
recheck, if required $ 50. 00
2 . Condominium Plats - $250. 00 plus
per unit $ 40. 00
recheck, if required $ 50. 00
3. Partition Plats - $75.00
recheck, if required $50.00
4 . Subdivision Improvement Plan Check - $50.00 plus
per lot $20. 00
5. Subdivision Construction Inspection - $150.00 plus
per lot $ 20.00
The proposed plat check fees are in line with Jackson County's
current fee schedule in effect on February 4, 1992.
If these proposed fees are acceptable, would you please present .
the required resolution to the Council for its adoption.
JHO:rm�PwF«.m.m
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the Ashland City Council will hold a
public hearing on Tuesday, February 18, 1992, at 7:30 P.M. in the
Council Chambers, 1175 E. Main Street, regarding the following:
1. Planning Action 91-164 - Request for Adoption of Chapter 13
of the Ashland Comprehensive Plan -- "Comprehensive Plan
Policies and Their Implementation" .
2 . Planning Action 91-085 - Request for Modification of the
Annexation Criteria as presently included in the Ashland
Land Use Ordinance -- AMC 18. 108. 065, and Modification of
the Comprehensive Plan Policy XII-2 Regarding Annexations.
The proposed amendments may be reviewed at the Office of Community
Development at City Hall between 8: 30 A.M. and 3 : 00 P.M. All
interested persons are hereby called upon to express their views at
the public hearing. Written comments will also be received until
Wednesday, February 12 at 5: 00 P.M. at the office of the City
Administrator, City Hall, 20 E. Main Street.
n g
Nan�TE. E anklin
City Recorder
PUBLISH: Daily Tidings
February 8, 1992