HomeMy WebLinkAbout1992-0519 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda,
unless it is the subject of a public hearing which has been closed. If you wish to
speak, please rise and after you have been recognized by the Chair, give your
name and address. The Chair will then allow you to speak and also inform,you as
to the amount of time allotted to you. The time granted will be dependent to some
extent on the nature of the item under discussion, the number of people who wish
to be heard, and the length of the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
MAY 19, 1992
I. PLEDGE OF ALLEGIANCE: 7 : 30 P.M. , Civic Center Council Chambers
II. ROLL CALL
i
III. APPROVAL OF MINUTES: Regular Meeting of May 5 and Special
Meeting of May 11, 1992 .
IV. CONSENT AGENDA:
1. Minutes of Boards, Commissions & Committees.
2 . Monthly Departmental Reports - April 1992 .
3 . Water Supply Report - April 1992 . 2
4 . Set public hearing on Forest Management Plan for June ,.3,
1992 .
5. Set public hearing on Storm Drainage Master Plan for June
9.3-; 1992 .
V. . SPECIAL PRESENTATIONS:
1. Proclamation - "NATIONAL PUBLIC WORKS WEEK" May 17-23 .
VI. NEW & MISCELLANEOUS BUSINESS:
1. Presentation by Oregon Department of Forestry concerning
fire protection in forested areas within the Ashland city
limits.
2 . Request from Alzheimer's Association to waive banner fee.
3 . Request by R.V.T.D. to extend bus service boundaries to
city limits.
4 . Oral report. by R.V.T.D.. for special bus service on 4th of
July.
5. Request to waive airport standards for airport-related
business.
VII. PUBLIC FORUM: Business from the audience not included
on the agenda. (Limited to 5 min. per speaker and a
total of 15 minutes)
VIII. ORDINANCES RESOLUTIONS & CONTRACTS:
' 1. Second reading by title only of "An Ordinance amending
®,e D• oZG 7�1 Chapter 4 . 24 of the Ashland Municipal Code increasing the
�---� Transient Occupancy Tax. "
2 . Second reading by title only of "An Ordinance levying
special benefit assessments in the amount of $87 ,905. 55 for
curbs, gutters and paving and sanitary sewer in Local
Improvement District No. G y and declaring an emergency. "
3 . First reading of an ordinance vacating the unopened portion
of Grover Street, between Sheridan and N. Main Sts. and
reserving a 15-foot pedestrian easement.
4 . Resolution calling for land-use hearings on a revision to
the Citizens Planning Advisory Committee's organization.
Q- _ _ Resolution establishing rental rates for T-hangars and tie-
--------7 down spaces at the Ashland Municipal Airport.
nn . 6. Resolution approving Amendatory Agreement No. 3 to the
ado 9,_ 7 Energy Smart Design Option 3 Utility Agreement with the
Bonneville Power Administration (BPA) .
IX. OTHER BUSINESS FROM COUNCIL MEMBERS
X. ADJOURNMENT
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
MAY 5, 1992
CALL TO ORDER: Mayor Catherine Golden called the meeting to order and
led the Pledge of Allegiance at 7: 30 P.M. on the above. date in the
Council Chambers. Laws, Reid, Acklin and Winthrop were present.
APPROVAL OF MINUTES: The minutes of the Regular Meeting of April 21,
1992 were accepted as presented.
CONSENT AGENDA: Winthrop moved to accept the Consent Agenda as
follows: 1) Minutes of Boards, Commissions & Committees; 2) Quarterly
Financial Report for period ending March 31, 1992; and 3) Liquor
license application from Sue Jaffe, dba Primavera, 241 Hargadine St.
Reid seconded, all AYES on voice vote.
PUBLIC HEARINGS: 1) Hotel/Motel Tax Increase. David Shaw, 434
Courtney St. , Exec. Director of Artbeat, reviewed a letter he
submitted in appreciation of the time the City Council, Budget
Committee and Staff has devoted to the issue of funding for the arts:
Bruce Halverson, 295 Idaho, presented a proposal from the Lodging
Association (included as a part of the record) . A letter from Phil
Peach, Oregon Lodging Association, was also distributed encouraging
Council to work with the Ashland Lodging Association on this issue.
The public hearing was closed. On a question from Winthrop, City
Attorney Nolte said a charter amendment tying in specific allocations
would be compatible with state budget requirements. Reid supports
increase, but not mid-season, and Turner advised that some lodging
operators requested that the exception to the increase include all
existing reservations, not just the fully-paid reservations as staff
suggested. Winthrop stated he would like to work with lodging
association on budget/tax allocations, and he supports the intent of
the proposal, but not the specifics. Reid said she is uncomfortable
with the allocation to the Visitors and Convention Bureau. Golden
said that she did not like locking in a set amount allocated year to
year given the unknowns of the city's revenue. Acklin noted that the
only growth in the General Fund is hotel/motel tax, and issues such as
shrinking state funds and decreased electric revenues need to be
addressed, and she would like to pass the ordinance now and work on a
solution. Laws said that voters. will make the decision on the charter
amendment and the ordinance should be passed now. He is not in favor
of locking up revenues and allocations at this time. The ordinance
was read increasing the hotel/motel tax to 7%. Winthrop moved passage
to second reading. Acklin seconded and the motion passed on roll call
vote as follows: Acklin, Winthrop, and Golden, YES. Laws and Reid,
NO. Golden explained that she had not voted for the Budget but
because the entire Budget Committee had supported this decision, she
felt it was her responsibility to support that Committee.
Regular Meeting - Ashland City Council - May 5, 1992 - P. 1
2) Proposed Final Assessments for L.I.D. No . 64 . Public Works Dir.
Hall reviewed assessments and recommended approval based on staff's
report. The public hearing was opened, there was no comment from the
audience, and it was closed. Laws moved to approve the Lori Lane
street improvement assessments. Acklin seconded and the motion
carried on voice vote. Hall reviewed Staff's report on the
Peachey/Paradise Lane sewer construction assessments. He noted
receipt of a letter from Our Lady of the Mountain Catholic Church
requesting that their assessment be for the one existing hookup, and
recommended denial of that request. The public hearing was opened and
Don Rist; 260 Joy Drive, asked that tax lot 39 lE 15D 1102 not be
included in the assessment district as the sewer is private and was
installed independently. Hall advised that at least part of this
assessment should be made because that sewer line accesses the city
sewer and was installed as a result of the L.I.D. Winthrop would like
the Paradise Assessment District modifed and approve the request from
the Catholic Church. Nolte advised that Council has great discretion
in allowing adjustments to the assessment districts, and this would
essentially be a contribution to a religious organization. The
ordinance was read and Acklin moved to second reading. Reid seconded
and the motion passed on roll call vote with Winthrop dissenting.
UNFINISHED BUSINESS: 1) Vacation of Grover Street. Acklin moved to
accept' staff recommendation to vacate the unopened portion of Grover
Street and establish a 15-foot wide easement the full length.
Winthrop .seconded, and the motion passed unanimously on roll call
vote. Hall will return with amended ordinance at the next meeting.
2) Approval of Mayor's Appointment to Hospital Board and Re-
appointment of Audit Committee Members. Golden recommended appointing
Madeline Hill to the Hospital Board for a term expiring 4-30-96; and
re-appointing the following individuals to the Audit Committee -
Pattie Acklin, Al Alsing, Lois Wenker, Tom Reid, Harry Knight, and
Virginia Vogel. Roy Bashaw was recommended for the open citizen-at-
large position. Acklin moved to approve same, Winthrop seconded, all
AYES on voice vote.
NEW AND MISCELLANEOUS BUSINESS: 1) Request to amend Noise Ordinance.
A letter was received from Linda Morris, et. al. , requesting an
amendment to the noise ordinance. City Attorney Nolte explained that
the neighbors were not aware of an amendment made in November of 1990,
and are satisfied with same. The City Attorney will review future
complaints of this nature prior to processing them.
2) Ashland Railroad District Neighborhood Association Request. The
request is that an account be established with the City to receive
donations to purchase land on A Street for open space/park purposes.
Reid moved to approve same, Winthrop seconded, all ayes on voice vote.
3) Quitclaim Deed for Fully Paid Street Improvement Assessments. A
request was received from Kathryn and Donald Lewis for termination of
a street improvement agreement regarding Guthrie Street. Reid moved
Regular Meeting -. Ashland City Council - May 5, 1992 - P. 2
Quitclaim Deed (Continued)
to authorize the Mayor and City Recorder to sign the quitclaim deed,
Acklin seconded, all AYES on voice vote.
4) National Register Nominations. •A memo was received from the
Historic Commission in support of the .Peerless Rooms Building (4th
St. ) nomination, but not in support of the Vallen House (Morton St. )
nomination. Winthrop moved to recommend approval of the Peerless
Rooms Bldg. nomination, and allow the Historic Commission to make a
decision on the recommendation for the Vallen House. Reid seconded
and the motion carried on voice vote.
5) Historic Commission and Street Tree Commission Appointments.
Acklin moved to approve the Mayor's appointments of David Cyphers to
the Street Tree Commission for a term ending April 30, 1995; and Dana
Johnson to the Historic Commission for a term ending April 30, 1994 .
Winthrop seconded, all AYES on voice vote.
PUBLIC FORUM: No comment.
ORDINANCES. RESOLUTIONS & CONTRACTS: 1) Outdoor Burning Ord. Second
reading by title only of an ordinance amending Chapter 10.30 of the
A.M.C. , by regulating outdoor burning. Acklin moved to approve same,
Winthrop seconded, all YES on roll call vote. (Ord. 2671)
2) Transportation Utility Fees. Second reading by title only of an
ordinance amending Chapter 4. 26 of the A.M.0 concerning the use of
Transportation Utility Fees. Acklin moved to adopt same, Winthrop
seconded, all YES on roll call vote. (Ord. 2672)
3) Senior Citizen Utility Discount. Second reading by title only of
an ordinance 'amending Chapters 14. 04 , 14 . 08, and 14 . 16 of the A.M.C.
providing a program of utility discounts for low income senior
citizens, and repealing Ordinances 1741, 1766, 1860, 1884 , 1972, 2054
and 2062 . Acklin moved to adopt same, Reid seconded, all YES on roll
call vote. (Ord. 2673)
4) L.I.D. ,Final Assessment Ordinance. Read previously.
5) Set Low-Income Senior Citizen Utility Discount Rates. A
resolution was read setting said rates and Acklin moved to adopt same.
Winthrop seconded, all YES on roll call vote. (Reso. 92-22)
6) Change name of Bensen Drive to Valley Way. Laws moved to deny the
name change request, Winthrop seconded, and the motion passed on roll
call vote with Acklin dissenting.
7) Reimburse Capital Expenditures. A resolution of intent to
reimburse capital expenditures was read. Laws moved to adopt same.,
Acklin seconded, all YES on roll call vote. (Reso. 92-23)
Regular Meeting - Ashland City Council - May 5, 1992 - P. 3
OTHER BUSINESS FROM COUNCIL MEMBERS: Winthrop reminded Council and
Department Heads about the Pacific Program Confence in October at Inn
at Otter Crest and spoke highly of same. Brochures are available at
City Hall. Reid noted the proposed funding cut of the position of
Coordinator of the Bear Creek Greenway and requested that the Council
and Mayor draft a letter in support of maintaining funding. Winthrop.
moved to place item on the agenda, Laws seconded, all AYES on voice
vote. It was agreed to send letter. Reid noted the League of Oregon
Cities meeting being held at Ashland Hills Inn on May 6th. Acklin
noted the Study Session set for May 12 at 7: 00 P.M. at the Community
Center concerning the Forest Management Plan. Reid said she was asked
by the Rogue River National- Park spokesperson for our continued
support in fire prevention and control in open space lands, and
assured him this was the case. Laws requested that Hospital . Board
minutes be included in agenda packets due to the unique financial
situation the city has with the hospital. Fire Chief Woodley said
fire season starts Monday, May 11 and open burning will be suspended
on that date. A press release will be prepared.
ADJOURNMENT: The meeting adjourned at 9 :40 P.M.
Nan E. Franklin Catherine M. Golden
City Recorder Mayor
Regular Meeting - Ashland City Council - May 5, 1992 - P. 4
MINUTES OF THE SPECIAL MEETING
ASHLAND CITY COUNCIL
MAY 11, 1992
CALL TO ORDER: Mayor Catherine Golden called the meeting to order .and
led the Pledge of Allegiance at 7 : 30 P.M. on the above date in the
Council Chambers. Laws, Reid, Williams, Acklin,' and Winthrop were
present. Arnold was absent.
MISCELLANEOUS BUSINESS: Resolution approving Mt. Ashland Ski Area
Documents for purchase of assets, obtaining Forest service Permit, and
leasing area and assets to Mt. Ashland Association, Inc. Stephen
Jamieson, founder of MASA, thanked the City of Ashland Staff and
especially City Administrator Almquist for their hard work in this
effort. He explained that the proposed lease fairly and adequately
addresses issues which have been presented and may come up in the
future, and the Ski Area will be run strongly in the public interest.
The purchase completion date is July 7. City Attorney Nolte presented
an amendment to the Mt. Ashland Ski Area Lease Agreement, inserted as
the second to the last' sentence of Section 14 and to read as follows:
"In determining whether consent is reasonable, Lessor may consider any
and all relevant factors, including, but not limited .to, the financial
stability of the proposed sublessee or assignee and the extent to
which the public interest is affected by the sublease or the
assignment" . Winthrop thanked Mr. Jamieson and everyone who worked on
the campaign to save Mt. Ashland.
Jack Nicholson, 1575 Greenmeadows Way, submitted written comments for
the record. He does not feel $1. 00 per year rental is reasonable, and
that the IRS ruling should be received prior to finalization of the
lease. He also requested that Council require independent audits and
publication of audit reports. He urged Council to not approve the
lease as it is currently drafted. Nolte said the Revenue Dept. ruling
has not yet been requested, but the closing of the purchase is
contingent on a favorable ruling. Jamieson said the Council-approved
documents have to be submitted with the request for ruling. Laws
thanked Mr. Nicholson for his comments and assistance, and thanked Mr.
Almquist for keeping the effort going until the corporation took over.
Winthrop noted that Section 2 . of the Resolution should reflect that
the Asset Purchase Agreement is approved and accepted "on signature by
the Mayor and City Recorder" . The resolution was read as amended and
Williams moved to approve same. Reid seconded the motion which passed
unanimously on roll call vote. (Reso. 92-24)
ADJOURNMENT: The meeting adjourned at 8: 05 P.M.
Nan E. Franklin Catherine M. Golden
City Recorder Mayor
Special Meeting - Ashland City Council - May 11, 1992
Prarlawatt.an
WHEREAS, public works services provided in our community are
an integral part of our citizens, everyday lives;
and
WHEREAS, the support of an understanding and informed
citizenry is vital to the efficient operation of
public works systems and programs such as water,
sewers, streets, storm drains, equipment, the
municipal airport, and snow removal; and
WHEREAS, the health, safety, ,and comfort of this community
greatly depends ,on these' facilities and services; .
WHEREAS, the 'q'uality'.and effect'i v' e'ness of these facilities,
as well as their planning, design, and construction,
; is, vitally dependent upon the.*efforts and skill of
public works `officials';" and w .
WHEREAS, ,-effici6ncy of the qualified and dedicated personnel',.'
who staff public works'd6partments is materially
influenced by the-people's .attitude and
it und&rstanding"'of the importance of 'the work they
perform.
NOW, THEREFORE,, I, ,.Ca.therine ,:i4. ''Golden, -Mayor of Ashland; do ;,,;.
-hereby proclaim..the'.week 1of: Mav,17th - ;23rd, 1992 ,as:
NATIONAL •PUBLI&"VORKS WEEK
in Ashland, and I call upon ,all citizens and civic organiza-
tions to acquaint themselves, with�the issues involved in ' '-
providing our public works and. the contributions which public
works officials .make every day,.,to, our health,- safety, and
comfort. , ,.
Dated this 19th day of May, 1992.
V -Catherine,LM. Golden;. -.Mayor-. ,-.,,:..*,,i,,,,,i,.;,.. ,���i.,
City
1v
f It
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
APRIL 14, 1992
CALL TO ORDER
The meeting was called to order at 1:35 p.m. by Chairman Neil Benson. Other
Commissioners present were Carr and Jarvis. Staff present were McLaughlin,
Cochran and Yates.
APPROVAL OF MINUTES AND FINDINGS
Jarvis moved to approve the Minutes and Findings of the March 10, 1992 meeting,
Carr seconded the motion and it was carried unanimously.
TYPE II PLANNING ACTIONS
Benson announced that PA92-039 has been postponed until next month. (2225
Siskiyou Blvd.)
PLANNING ACTION 92-034
REQUEST FOR A CONDITIONAL USE PERMIT TO CONVERT THE EXISTING
APARTMENT UNITS TO SEPARATE CONDOMINIUM UNITS LOCATED AT 248-
254 VAN NESS. NO CHANGE IN THE NUMBER OF UNITS, EXTERIOR, OR SIZE
OF THE UNITS IS PROPOSED.
APPLICANT: LBI AND FRIENDS
STAFF REPORT
In July 1990, the Planning Commission approved a Site Review for four apartments.
The applicants are requesting to convert the existing apartments to condominiums,
allowing for separate ownership of each unit. The Conditional Use Permit criteria
require the Board to weigh the impacts of the proposed use versus those of the target
zone and in this case that use is residential development at the allowed densities.
Staff believes the impacts are exactly the same with no additional adverse impacts.
The ordinance does require in a conversion of existing apartment units to
condominiums, the applicant must provide 25 percent of the units as affordable. The
applicants have agreed to this stipulation. Staff has recommended approval of this
application. McLaughlin mentioned that neighbors would be raising issues of parking.
He showed a video of the area. McLaughlin also noted that there had been an
agreement between the developer and the adjacent property owner that trees would
be acceptable instead of a fence.
Site visits were made by all.
PUBLIC HEARING
LYNN CONSTANTINO, Harmony Lane, wanted to wait for the neighbors to speak.
CHARLES CASE, 264 Van Ness, (Tax Lot 1900) stated that his house abuts the alley
and the apartments face his backyard. Since the apartments have been rented, there
have been no problems until recently with college students. The students are using
the vacant piece of property for a parking lots. Case has noticed more debris such as
cups and beer cans in his yard. He has asked the intruders to move the cars off his .
property. He would like to have a fence built abutting the apartments to alleviate the
parking problem. He is also concerned that if the condominium owners have pets, the
pets would be in his backyard.
McLaughlin read three letters into the record.
Shannon Cereda - 247 1/2 Laurel
Kathleen Ostgard - 229 W. Hersey (addressed to Historic Commission)
Vicki Doremus - 259 N. Laurel
GARY BREWER, 229 W. Hersey, (Lot 700), noted the letter he wrote to LBI and
Friends dated October 5, 1990. He agreed with Case that it has just lately become a
parking problem because of renting to college students. Five trees have been planted
as a buffer to his property. He would like a fence and also wanted it reiterated to the
apartment occupants that garages should be used for parking. Brewer is not
opposed to the condominium conversion. He also said the retaining wall encroached
into the alley. He understood that there would be a fence and that the apartments
would not have balconies when this project began and is requesting a six foot site-
obscuring fence be,installed at this time. Brewer also mentioned the on-going
problem of speeding cars on the alley.
LYNN CONSTANTINO, owner of LBI and Friends, said that under the original approval
no one objected to his plans. Constantino said he would try to screen the tenants
from the neighbors as much as possible and he would try to resolve the college
student problem. He would like to see speed bumps in the alley. He felt the trash has
always been there because of the Minute Market. Constantino explained that a fence
had been shown in the original plans, but Brewer asked to have the landscaping
changed and Brewer chose the plants that are there now. Constantino mentioned that
the rock wall might extend into the alley a few inches. He is requesting this
condominium conversion, however, he can leave as apartments, if necessary.
Jarvis wondered if it would be helpful to place parking signs. Constantino was
agreeable.
ASHLAND PLANNING COMMISSION 2
HEARINGS BOARD
MINUTES
APRIL 14, 1992
n
BREWER said he asked for both a fence and trees and was told he could only have
one.
COMMISSIONERS DISCUSSION AND MOTION
McLaughlin explained that instead of using speed bumps in the alley to slow traffic,
Public Works is examining closing off a portion of the alley between Van Ness and
Hersey (just past the alley intersection at Van Ness). This wouldn't effect the
apartments, the traveller's accommodation or Brewer. This issue will eventually go to
Traffic Safety. Parking is allowed in an alley for 20 minutes.
Benson wondered if a fence could be required on the opposite side of the alley (for
Mr. Case). McLaughlin said improvements can be made off-site but findings need to
be made. Case said he would be agreeable to a four foot fence, but would prefer a
six foot fence. Case tore the original wire fence down when the alley was paved.
Jarvis did not hear any testimony that the change from apartments to condominiums
would be a significant change. She would hesitate to add a condition that the
applicant put up a fence since no significant change has occurred to warrant a fence.
Jarvis added that the trees were apparently agreed upon after the apartment approval
by Brewer. With regard to the renters parking cars illegally, Jarvis suggested that the
police be called and have the cars moved. She also recommended that Staff look into
stopping through traffic on the alley.
The Commissioners agreed that the retaining wall needed to be checked to make sure
it was not encroaching into the alley.
Carr moved to approve PA92-034 with the three existing conditions and add Condition
4 that Public Works and Traffic Safety deal with possible encroachment of the retaining
wall into the alley, and that Traffic Safety request that the alley be signed and that Staff
follow through with these conditions. Jarvis seconded the motion and it was approved
unanimously.
TYPE I HEARINGS
PLANNING ACTION 92-035
3
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
APRIL 14, 1992
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A LOT LOCATED AT 1932
HIGHWAY 66 INTO THREE PARCELS WITH PARCELS 2 AND 3 ACCESSING OFF
A FLAG DRIVE FROM HIGHWAY 66.
APPLICANT: MADGE CENTER
This action was approved.
PLANNING ACTION 92-036
REQUEST FOR A CONDITIONAL USE PERMIT FOR REPAIR TO THE
FOUNDATION OF AN EXISTING NON-CONFORMING GARAGE LOCATED AT 245
VAN NESS.
APPLICANT: CYNTHIA WHITE
This application is approved.
PLANNING ACTION 92-038
REQUEST FOR A ONE-YEAR EXTENSION OF A PREVIOUSLY APPROVED
CONDITIONAL USE PERMIT, DRIVEWAY WIDTH VARIANCE, AND SITE REVIEW
TO ALLOW FOR A FIVE-UNIT TRAVELLER'S ACCOMMODATION TO BE
LOCATED AT 639 NORTH MAIN STREET.
APPLICANT: PHIL CROMPTON/TERRY CLEMENT
This application is approved.
PLANNING ACTION 92-043
REQUEST FOR A CONDITIONAL USE PERMIT FOR AN ACCESSORY
RESIDENTIAL UNIT FOR THE PROPERTY LOCATED AT 908 ASHLAND STREET.
APPLICANT: KEN KRUMDIECK INC.
This application is approved.
PLANNING ACTION 92-044
REQUEST FOR A CONDITIONAL USE PERMIT FOR REPAIR TO THE
FOUNDATION OF AN EXISTING NON-CONFORMING STRUCTURE LOCATED AT
41 GRESHAM STREET.
APPLICANT: LUCY FLOOD
This application is approved.
PLANNING ACTION 92-045
ASHLAND PLANNING COMMISSION - 4
HEARINGS BOARD
MINUTES
APRIL 14, 1992
REQUEST FOR A CONDITIONAL USE PERMIT FOR REPAIR TO THE FLOOR
AND FOUNDATION OF AN EXISTING NON-CONFORMING STRUCTURE
LOCATED AT 147 CHURCH STREET.
APPLICANT: KEN KRUMDIECK INC.
This application is approved. Commissioners were concerned that the garage is not
really being used as a garage. McLaughlin said he would report this as a complaint.
PLANNING ACTION 92-046
REQUEST FOR A CONDITIONAL USE PERMIT TO ALLOW FOR A TEMPORARY
USE -- ART AND CRAFTS -- FOR THE PROPERTY LOCATED AT 51 WINBURN
WAY (HILLAH TEMPLE PARKING LOT). OPERATION WOULD BE ON
WEEKENDS FROM MAY THROUGH OCTOBER.
APPLICANT: JUDIE BUNCH
This application is approved.
PLANNING ACTION 92-047 IS A REQUEST FOR SITE REVIEW FOR A SIX-UNIT
APARTMENT COMPLEX LOCATED NORTHEAST OF THE INTERSECTION OF
HERSEY AND OAK STREETS, FRONTING ON HERSEY STREET. ALSO A
REQUEST FOR A MINOR LAND PARTITION AND BOUNDARY LINE
ADJUSTMENT TO DIVIDE THE PARCEL INTO THREE LOTS.
APPLICANT: ABELOE AND ASSOC.
This application is approved.
ADJOURNMENT
The meeting was adjourned at 3:00 p.m.
ASHLAND PLANNING COMMISSION
s
HEARINGS BOARD
MINUTES
APRIL 14, 1992
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
APRIL 14, 1992
CALL TO ORDER
The meeting was called to order at 7:10 p.m. by Chairman Neil Benson. Other
Commissioners present were,Hibbert, Bingham, Harris, Powell, Medinger, Carr and
Jarvis. Staff present were Fregonese, McLaughlin, Nolte and Yates.
APPROVAL OF MINUTES AND FINDINGS
Carr moved to approve the Minutes and Findings of the March 10, 1992 meeting,
Jarvis seconded, and they were approved.
PUBLIC FORUM
Cathy Golden made a presentation to Dan Harris, thanking him for his four years of
dedicated service to the Planning Commission and to Neil Benson for his ten years of
dedicated service.
TYPE 11 PUBLIC HEARINGS
PLANNING ACTION 92-001
REQUEST FOR APPROVAL OF A 16-LOT COMMERCIAL SUBDIVISION FOR AN
APPROXIMATELY FOUR ACRE PARCEL LOCATED BETWEEN A STREET AND
THE SOUTHERN PACIFIC RAILROAD TRACKS.
APPLICANT: DONNA ANDREWS/SOUTHERN PACIFIC RAILROAD
Bingham lives in the neighborhood and had two conversations with Bill Emerson
regarding formation of a local improvement district and the approximate cost per
household for such a local improvement district.
STAFF REPORT
McLaughlin stated this is a four acre parcel proposed to be divided into 16 parcels.
No specific development plans are.being proposed for the development at this time.
The parcels are being proposed to be sold as separate lots. The lots are relatively
small compared to other E-1 lots but similar in size to those developed in the railroad
district. The proposal has an alley running along the rear of the property providing
access for deliveries and parking. The development would be similar to that which _
has already occurred on A Street, a mixture of light industrial, retail, and
manufacturing. The application is being processed under the Subdivision Code .
(18.80) and would be permitted under this zoning. The Comprehensive Plan for this
area is Employment with E-1 zoning.
The Open Space and Parks plan indicates an area from Sixth to Eighth Streets or
approximately half of the lot as a neighborhood park. The railroad district is identified
as one of the areas that is lacking a neighborhood park within a quarter mile walking
distance. This is one of the few remaining vacant areas large enough to
accommodate a neighborhood park. Policies in the Comp Plan are.included.in the
Staff Report (particularly Policy 6).
Three neighborhood meetings have been held as well as meetings with smaller groups
representing the railroad district, the developers, and the City, trying to identify
concerns and perhaps reach some sort of consensus as to the development of this
property. As of this date, no final agreement has been reached, but through these
meetings, forward progress is being made toward a common ground regarding a park
and traffic. McLaughlin showed the written concerns brought up at the neighborhood
meeting. The major issues are addressed in the Staff Report.
1. Neighborhood park - Sixth to Eighth Streets
2. Traffic and narrowness of "A" Street
3. Intrusion of non-residential traffic into residential areas
4. Possible site contamination
5. Master plan for entire SP owned property (24+ acres)
6. Future site design concerns
Overall, Staff believes the development of this land will be of benefit to the City. Staff
is recommending delaying this Planning Action for one month to allow for the
development of a Master Plan for the site, including the 20 acre piece across the
railroad tracks and allowing additional time to work with the neighbors and the
developer in reaching an agreement regarding park lands and to allow additional time
for research into any issues that arise tonight.
McLaughlin showed a video presentation of the site. Fregonese showed overheads of
a proposal for a park and noted that the two issues involved with the neighborhood
park are: 1) Where should the park be reserved, and 2) from where should the
funding come? It appears it could be funded through a local improvement district.
The City cannot condemn the property. The proposal shows a provision for a cul-de-
sac on Eighth Street, elimination of the alley on Fifth, addition of perpendicular parking
and locating a park beginning at the half block on Fifth Street, leaving about three-
quarters of the original park area, and replace with land purchased on the end (by
Eighth).
Fregonese mentioned there are natural springs on this property but no mapped
wetlands on the A Street parcel.
ASHLAND PLANNING COMMISSION 2
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APRIL 14,1992
PUBLIC HEARING
DONNA ANDREWS, Avery Properties, Inc., was hired by Southern Pacific
Transportation to market the property. Andrews spent six months of actively
marketing the property without one potential buyer. During that period of.time, several
people voiced their desire for a smaller piece of land. Andrews approached SP about
dividing the land into smaller parcels. Those initially interested became the reservation
holders for future lots. Andrews met with City planners several times and the plan
evolved to a 16 lot subdivision. Throughout all of the meetings, she heard nothing
about a park requirement. The plan has now been revised so there are 11 lots and a
large lot of approximately 1.3 acres, set aside for the park.
Andrews tried to clarify any misconception and explain the direction which she sees
the development is heading. There is no master plan for the entire development.
There are reservation holders on all the smaller lots and they will develop the land
according to their own desires. There will be space for art studios with living quarters
above and cottage industry spaces and other uses compatible with what already exists
in that area. Attention will be paid to landscaping, open space and to the integrity of
the Historic District that already exists. Andrews asked for approval of the plan as
proposed. As a representative of Southern.Pacific, if the designation of Sixth through
Eighth as a park is a requirement by the City in order for a subdivision to occur,
Andrews considers that requirement duress.
Andrews answered a question by Bingham stating the difference between an option
and a reservation. One cannot have an option on a parcel of land that has not yet
been created, therefore, reservations have been taken with monetary consideration.
Bingham wondered about the spring and what is SP's plan for the pond and the berm.
Andrews responded that it would be dealt with by the individual purchaser.
Bingham asked how parking requirements could be addressed without knowing what
kind of businesses will locate. Andrews said that the idea of the alley along the rear
would allow for additional parking and also additional parking on Fifth Street. She
thought it met the necessary requirements.
Powell inquired as to the dates Andrews listed the property. Andrews said it was listed
as one parcel in January of 1991. The subdivision process began in August, 1991.
Powell mentioned that the Comprehensive Plan and the adoption of the Open Space
map went into effect in 1990. Powell said she attended a meeting concerning parks
and open space in 1989 or 1990, and that a park was at least in the air at that time.
ASHLAND PLANNING COMMISSION 3
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Andrews stated that SP chose not to develop a master plan or spend any more
money on the development and that if they are required to provide such a plan, SP
could possibly remove the request for a subdivision and sell the land as one large
parcel.
Harris wondered if Andrews had looked at the 12 Conditions by Staff and if she found
any difficulty with them. Andrews responded that the most difficult item to produce
would be the master plan.. The other Conditions seem livable.
McLaughlin said Condition 2 needs a slight modification. Nolte explained the
ordinance states that the acquisition occur within a year and then reasonable
assurance of funding should occur prior to that year expiring. If funds had not been
raised by the end of the year, the Planning Commission would have to make a
determination whether or not reasonable assurance had been given.
TERRY SKIBBY, Historic Commission liaison, 611 Beach Street, said there were many
unanswered questions at the Historic Commission meeting. For example, the truck
turnaround could possibly be the area where the Golden Spike (1887) was located,
according to the Oregon Geographic Names. This was a historically significant event.
The railroad district is significant to Ashland and this development will impact the
district. Skibby's information was made part of the record (Exhibits: map - M1,
historic designation - M2, notebook with pictures - M3). Skibby favored a master plan.
Skibby said the cement pillars were foundation piers for the water tanks for the steam
engines.
PETER BRUNNER, 77 N. Main, brokers of Brunner and White Realtors, asked for
approval of the subdivision. The Comprehensive Plan states this property is
appropriate for a subdivision. Brunner said his business has been receiving several
inquiries for commercial development property.
With regard to open space, Brunner said an area of Sixth through Eighth Streets has
been identified as a possible location for a park. The Mayor has stated there are no
funds available and the proposed purchasers of the property have spoken.with the
Planning Department and a neighborhood group, offering a compromise which seems
to be palatable except for those that want a park to Fourth Street. Unless proof for a
.source of funding comes forth, it seems unreasonable to ask for a park. At this point,
it seems no funds are available.
Brunner addressed contamination of the site. Southern Pacific, as a condition of sale,
has agreed to clean the site prior to any sale.
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ASHLAND PLANNING COMMISSION
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APRIL 14,1992
Brunner argued that the 21 acres on the other side of the railroad tracks is not
contiguous and is separated by the railroad tracks. SP will require a fence be
constructed along the back portion of the property so people cannot access the
tracks.
Brunner urged the Commission to act with limited postponements.
ALLAN SANDLER, 750/762 A Street, has the reservation on the property between
Sixth and Seventh. Even before the property became available, there were meetings
with City officials and about eight individuals were going to purchase the entire parcel,
and sell a portion of the area for a park. Sandler owns property across the street and
wanted to protect his position and allow for expansion of his business. He is no
longer interested in further negotiations. He feels he has laid down everything that is
fair. Sandler would be willing to sell Lots 12 and 13 for a park. He is also willing to
make arrangements for an easement to the City for the water that is piped into Lot 10.
Sandler indicated that the reservation holder on Lots 14, 15, and 16 would be willing to
allow for purchase of those lots for a park.
Written testimony was received on the Testimony Request form from:
CHERYL LEWIS, 640 A Street
MARY KRYSTINE, 266 Fifth Street
DIANE SLY, 117 Eighth Street
CLARICE BURCH, 108 Fifth Street, #3
RUTH MILLER, 758 Seventh Street
SHERRI BROOKS, 266 Sixth Street
JIM DUNCAN, 692 B Street
ELAINE PLAISANCE, 692 B Street
CAROLYN MILLER, 109 1/2 Fourth Street
JIM LEWIS, 640 A Street, referred to his letter to the Mayor. He feels the Findings of
Fact and preliminary plat map do not list any potential concerns and do not address
any potential adverse impact. This the last piece of undeveloped land south of the
railroad tracks. A portion of the property could be used for a park.
The Comprehensive Plan addresses.the needs that the neighbors have presented at
this meeting. There are several letters from three years ago addressing the same
considerations (from Hutton, Cloer, Dews) stating,the need for a park in this area.
The Comprehensive Plan recommends the purchase of this property take place before
a subdivision, therefore, this seems an appropriate time to be discussing a proposal.
(Lewis' proposal is included in the packet.)
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ASHLAND PLANNING COMMISSION
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APRIL 14,1992
There are an overwhelming number of reasons for a park but the one reason there is
not a park, is lack of money. The neighbors are in the process of forming a local
improvement district. Lewis sees, however, that there are a large number of renters in
the railroad addition with a high number of absentee land owners, which could prove
difficult to owners to sign in favor. They need some creative financing.
Lewis is not asking to have the development stopped, merely asking that the
development be planned in the best interest of the community and is asking the
Commission to address open space and wetlands. It would lessen the density in the
sensitive area of Eighth and A Streets, it will commemorate the history, it addresses
the crossing for future development in an area where there are many jobs (across the
track). According to the Comprehensive Plan, there could be up to 200 manufacturing
jobs and according to the Plan, these are the types of jobs that are wanted in the City.
Lewis is asking for a 30 day extension to work out some of the problems on the park
plan and the master plan. If no time is to be allowed, Lewis is asking for denial.
Bingham,asked Lewis how he felt about the compromise. Lewis felt the park is the
most important part of the plan and that a park is forever. He is only one person and
wants everyone to have a say and is willing to do what the majority wishes.
Jarvis thought there would be more of an opportunity to raise money for the smaller
portion of land than the larger portion which would include Sandler's parcel. Lewis
agreed it would be easier to raise money for the smaller park than the larger. He is
just looking for creative financing and if there is enough interest, the first step would
be to form an LID.
RICHARD MCKINNEY, 117 8TH ST., has the same comments entered into the Historic
Commission record and asked they be entered into the Planning Commission record
also.
ELLEN DOWNS, 266 Fifth Street, referred to Kay Atwood's survey. Downs
recommended that the entire Railroad District be nominated to the Historic Register.
She suggested that the Planning Commission give thoughtful care to approving this
subdivision. She is interested in promoting appropriate development for the land.
Downs also believes fund-raising is possible. She has concerns about the cul-de-sac,
Condition 4, diagonal parking on Fifth, and questions about parking.
ZELPHA HUTTON, 59 Sixth Street,, distributed a map (Exhibit 0-1) showing the water
tower. The Golden Spike railroad park is not a new idea. She collected 200
signatures signing in favor in 1987 for the creation of such a park. The signatures
were given to the Planning Commission. In the fall of 1989, Hutton attended an open
6
ASHLAND PLANNING COMMISSION
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APRIL 14,1992
space meeting, and nominated the site of the former railroad depot for a park. In
January of 1990, the nomination of the railroad park had not been entered into the
minutes, though it had been submitted both orally and in writing. Therefore, CPAC
and Parks Commission did not know to consider the site. The nomination was
resubmitted and CPAC accepted, and the park was placed in the open space plan. It
appears in the Comprehensive Plan as the open space between Sixth and Eighth. In
October, 1990, Mayor Golden appointed a committee to consider a Golden Spike
park. It was decided a group from the City would make a proposal to SP about the
donation of land or sale for such a park, but apparently the proposal was never made.
Hutton wants a multi-purpose historical park, not a sandbox. If the City has found
additional land, it could possibly compensate for the land that is being lost. Since
there are no schools in the district, there is a need for a place for children to play.
This park would provide a nice ambience and be an asset as this area continues to
develop commercially.
CHARLES MCKEREGHAN, 77 Sixth Street, recently moved to the district, and he feels
the idea of a park is something that needs particular attention. McKereghan
supported Hutton's comments and the attempts of the railroad district to get a park.
There was a movement on the part of the City administration to form a joint citizens
committee to establish a park and it died with the collapse of the open space funding.
The City did have an interest in maintaining the historic area where the Golden Spike
was driven. This was a major historic event and tied together the whole western
railroad national transportation system. McKereghan feels it behooves the City to form
a task force to move forward on funding as there is national, state, and local interest
and interest on the part of the railroad to move forward with a park, and funds could
be made available by these groups. He does not believe they should be constrained
by the Sixth to Eighth Street property. He believes funds can be found by looking
inside as well as outside the City.
ERIC SETTERBERG, 155 Sixth Street, concurred with Lewis, McKereghan and Hutton.
He is not in favor of the subdivision as it now stands. He felt the neighbors were led
to believe that it would not be unreasonable to request a park between Sixth and
Eighth Streets because it was included in the Comprehensive Plan. He believes this is
an opportunity to provide for the needs of the railroad district and for the City and for
historic recognition.
TOM PHILLIPS, 60 Fifth Street, stated his child uses the neighborhood in which to
play. Lithia Park and Lincoln School are not that close or available. He favors viewing
a master plan, especially to look at cleaning up of the property, study traffic flows (cul-
de-sac is like a dead end), and funding of a park. He is aware of the amount of
ASHLAND PLANNING COMMISSION 7
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APRIL 14,1992
grassland there is in the City because he works in various sports programs. More
open space is needed...
Medinger wondered if anyone was available from Parks. Fregonese talked with the
Parks Director, Ken Mickelson, and he said the Parks Commission would accept the
park and would develop it with the Parks funds. Parks funds cannot be used to
purchase the property. Medinger asked what size park is appropriate for this area.
Fregonese said there were standards in the Comprehensive Plan.
BILL EMERSON, 90 Fifth Street, stated that the Comprehensive Plan in 1990
designated a park from Sixth Eighth Streets. Originally the open space area was
designated between Fourth and Eighth. Now it seems there is some property that is
.,possibly" for sale further down Eighth Street. The Railroad District runs from Oak
Street to Eighth Street. Fourth Street has always been the more commercial area.
The reason it was agreed and compromised to have open space between Sixth and
Eighth was because the Golden Spike was driven at Eighth and the tracks.
Emerson expressed several concerns about this development. He had only recently
heard about a subdivision. Semi trucks use the streets in the railroad district to get
the Grange's filling station. This issue has never been addressed. He found a study
was done in 1988 for the Traffic Safety Commission at the same time the
neighborhood requested a stop sign at the corner of Fifth and C Streets. He has seen
the study but does not know what Traffic Safety has done about it. He believes the
City should study and analyze this study as far as traffic flow. There is a potential to
develop the Fourth Street area into a small town center of the railroad district if Fourth
and A to Oak were used for a traffic flow. Emerson is concerned about the
turnaround. Traffic will have to go to Eighth just so the traffic can turn around. He
would also like to see a continuous bike path along the railroad.
Emerson and his neighbors are concerned about the cost of an LID. No amounts
have been shown for the cost. There is also an issue of matching funds.
Powell wondered why no one asked about a park when the real estate signs went up.
Emerson was.not aware of a subdivision because no one at the City told him. The
last thing he was told by City officials was that it was not necessary to zone the area
for a park because it will be a park and will never be anything but a park.
Emerson submitted a Local Improvement District petition (Exhibit 0-5).
ASHLAND PLANNING COMMISSION - 8
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APRIL 14,1992
LIAM SHERLOCK, 256 Sixth Street, addressed wetlands, traffic and spending. He
submitted a photo taken prior to the spring being shut off. He feels the wetlands need
to be addressed.
With regard to traffic, the area shown in the photo would be filled in for the turnaround.
This is a narrow street for development. He is often stopped by 18 wheeler trucks that
are pulling into the hardware store or Grange. Now they would be required to turn
around in a small radius. (Color photo: Exhibit 0-6.) He would like a concrete
proposal for the entire 24 plus acres for traffic flows. Sherlock said SP is selling the
land, subdividing, making a substantial profit and requiring the citizens of the
neighborhood to sustain 'a rather significant and adverse impact on their
neighborhood. He believes a compromise could be worked out.
Sherlock referred to his memo (Exhibit 0-7) that was handed out to the
Commissioners that speaks to dedication of land when a subdivision is involved. It
has been consistently upheld by LUBA that when a subdivision is proposed that
significantly impact a neighborhood or an area, that the. City is completely within its
rights to force dedication of a portion of that land in order to compensate the City and
its citizens for the adverse impacts that it will create. Sherlock referred to the City's
ordinance 18.82.010 - Street and Greenway Dedication that allows for this dedication.
He believes there is a viable and legal way to address and allow modified development
encompassing Sixth through Eighth Streets.
Nolte does not agree with Sherlock's conclusions in his memo. He believes there is a
more specific ordinance that talks specifically about parks. He did not believe the land
in question has ever been designated as a greenway and that would be the only time
the ordinance Sherlock refers to would come into play. Also, the cases cited by
Sherlock as to what is required before exacting parks from developers is not
applicable in this case because the City has another ordinance stating that when a
subdivider is required to dedicate a park'at no cost to the City, then it has to be for a
population created by the development.
A copy of the Street and Greenway ordinance was entered into the record.
BETTY CAMNER, 868 A Street, is opposed to the proposal but did not give oral
testimony.
BETSY ANDERSON, 854 Eighth Street, had her comments read into the record.
CLARITY CAMNER,'868 A Street, had her comments read into the record.
ASHLAND PLANNING COMMISSION 9
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APRIL 14,1992
ELIZABETH GRESELER, 586 C Street, against proposal, had her comments read into
the record.
JIM DUNCAN, 692 B Street, supports the testimony of the opponents, and spoke
about rail passenger service. He thought there would inevitably be a resumption of rail
passenger service to Ashland and feels it is the responsibility of the City to plan for
that and take into consideration land that could be dedicated for handling passenger
service.
DONNA ANDREWS was present at Bring Back the Train" committee and she is
sensitive to this matter and she favors setting aside a place for a station. She
reiterated that every effort has been made to keep the architectural design in keeping
with the Railroad District.
SP has a commitment to clean up the property (the 21 acres and the four acres). SP
is looking for revenue from the sale of the property to be used to clean up the
property.
Andrews said the opposition she is hearing is to the initial proposal. This has been
modified and she does not understand where the major conflict lies. The opponents
want a park and a park is being offered.
Jarvis asked Andrews why a month delay be a problem. Andrews said it is only a
problem because'she is not certain what the Commission hopes to accomplish with
the delay. If funding is the reason, that would be an acceptable reason to delay. If
the Commission is looking at revamping the entire development, SP is at a point
where they could pull the entire subdivision off the docket. McLaughlin said the 120
day clock began April 7, 1992.
Andrews identified the 1.23 acre area reserved for a park as the middle of Sixth Street
through Eighth.
McLaughlin added the City was involved in trying to acquire the railroad land when the
open space funding went before the voters. When there was no funding available and
the City dropped out of the negotiations, the Comp Plan has specific policies that state
if the City does not have funding, the land is able to develop at the underlying zoning.
The Planning Staff was following that direction. Since that time, Staff has learned
about a portion of the subdivision ordinance that allows for the reservation of land.
Commissioners voted unanimously to postpone Planning Actions 92-033 and 92-048
until next month.
10
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ASHLAND PLANNING COMMISSION
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APRIL 14,1992
COMMISSIONERS DISCUSSION AND MOTION
Harris moved to continue the public hearing to May 12, 1992 at 7:00 p.m. but limiting
to the issues listed tonight. Powell seconded the motion.
The Commissioners agreed that the following items needed to be addressed at the
next meeting:
MASTER PLAN
Commissioners agreed a master plan is needed.
1. The applicant is not tied to the master plan. Include proposed use of the land,
however, this is always open to amendment.
2. Provisions for fencing or protection so people cannot get to the railroad tracks.
3. Include recycling areas.
4. Incorporate a bike path.
5. Contamination issue - clear assurance it will be handled.
WETLANDS
1. Contact Division of State Lands for their evaluation of wetlands.
2. Encourage SP to consider wetlands.
3. If the City is permanently diverting the spring water, will the ponds be filled in?
4. Check out the drainage situation.
HISTORIC SIGNIFICANCE OF THE SITE
It is essential to preserve the historic nature of this site, not be a token remembrance,
but something significant since this is the site of the Golden Spike.
PARK
Commissioners agreed they would like to see a park in the Sixth to Eighth Street area.
1. Is parking needed for the park?
2. What size should the park be? How is the size determined? Encourage the
applicants to develop a rationale to justify a park from Sixth to Eighth.
Fregonese will address this issue at the next meeting.
3. If the spring could be left to flow, it would be nice to use in the proposed park.
ASHLAND PLANNING COMMISSION 11
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APRIL 14,1992
J
4. Again, keep in mind that the most historic event in Ashland occurred on Eighth
and A (Golden Spike).
5. Have Staff clearly locate where the Golden Spike was.
PARK FUNDING
1. What is the price tag? Nolte explained that typically a ballpark figure is put into
a petition and refined when the Council adopts its first resolution.
2. Who will pay?
3. Nolte will explain how an LID is formed.
A note to the neighbors: The further they can get with the funding mechanism and the
formation of an LID, the more it will help the Planning Commission make a decision.
TRAFFIC
1. Cul-de-sac on Eighth could be a potential problem. What size turnaround is
needed to handle 18 wheeler?
2. Include a possible delivery area only somewhere off A Street.
3. The aim is to make A more convenient and Fifth and Sixth less convenient.
4. Look at better ways for ingress and egress to trucks.
5. Study parking and traffic flow through the entire area.
6. Parking needs to be addressed at this time since the parcels will develop
piecemeal.
7. Address the problem of trucks in a residential neighborhood--not just for
deliveries but for refueling at the Grange.
8. Traffic plan for the area.
The motion carried unanimously and this action will be'continued next month.
CARR MOVED TO CONTINUE TO 11:30, IT WAS SECONDED AND CARRIED.
PLANNING ACTION 92-042
REQUEST FOR MODIFICATION OF OUTLINE AND FINAL PLAN APPROVAL TO
DIVIDE LOT 1 OF OAK CREEK SUBDIVISION INTO TWO LOTS AT 550 CLAY
STREET.
APPLICANT: BUCK MUNSON
Site visits were made by all.
STAFF REPORT
ASHLAND PLANNING COMMISSION 12
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MINUTES
APRIL 14„1992 .
See Staff Report for history. One lot was created that was 18,500 sq. ft. in the
northwest corner of the property. The applicant wishes to divide that lot. This would
comply with ordinance requirements. McLaughlin addressed the letter from a nearby
property owner. The floodplain is delineated on the survey plat. The applicant is
proposing to retain the trees. Noise mitigation has already been taken into .
consideration. Units are proposed to be 1,000 sq. ft. each. Criteria are included as
part of the Staff Report. The applicant has submitted revised findings. Staff is
recommending approval of this application with the three attached conditions.
PUBLIC HEARING
BUCK MUNSON, 1535 Angelcrest, Medford, OR 97504, said the reason for the split is
to put two smaller houses on the lot. Mr. McElroy (co-applicant) wants the lot for his
non-driving daughter. It will definitely be affordable. Munson feels the FEMA line is
wrong and they are behind that line. There is no ground water at six to seven feet.
MR MCELROY, trying to provide a small house for his daughter.
Jarvis moved to approve with the attached Conditions. Carr seconded the motion and
it carried unanimously.
OTHER BUSINESS
Election of officers next month.
Powell asked the Commission to think about outdoor security lighting in residential
zones. It can get very bright.
Bingham invited Commissioners and Staff to a farewell dinner for Harris and Benson at
Ashland Bakery and Cafe on Monday, April 20th at 5:00 p.m.
ADJOURNMENT
The meeting was adjourned at 11:30 p.m.
ASHLAND PLANNING COMMISSION 13
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APRIL 1O,1992
ASHLAND AIRPORT COMMISSION
MINUTES
Wednesday, April 1, 1992
CALL TO ORDER
The meeting was called to order by Chairperson Alsing at 12 : 01 pm
in the Council Chambers. Commissioners present were Ben-Lesser,
Insley, Knowles, Katzen, Jones, Mills, Zupan. Council Liaison
Winthrop was present and staff was represented by Steve Hall,
Director of Public Works, Pam Barlow, Administrative Assistant to
Public Works and Rhonda Moore, Administrative Secretary.
APPROVAL OF MINUTES
The minutes were approved as written.
SPECIAL COMMITTEES: STATUS
CAP lease draft has been forwarded for review by the CAP's
attorney. Jones requested a new member be added to the Hangar
Subcommittee to replace Rose Albachsten of Ashland Air, Inc.
Matthew Ben-Lesser volunteered.
MASTER PLAN: MEETING THURSDAY, APRIL 9
Barlow announced a meeting to review the Draft Master Plan
prepared by Stanley-Franzoy-Corey. The Advisory Committee
meeting will be held in the Council Chambers at. 6:00pm followed
by a public review meeting at 7: 30pm on Thursday, April 9, 1992.
FBO LEASE REQUEST FOR PROPOSALS: STATUS
Hall stated that preparation of the RFP was in progress. Winthrop
requested the opportunity for public input now. Hall stated that
the RFP will request a business plan, and will be broad in scope
to allow details to be negotiated during the selection process.
Insley moved to direct staff to concurrently solicit general
feedback on FBO services from users while developing general
criteria for the FBO RFP. Motion was seconded and passed.
AIRCRAFT DRUG SMUGGLING PROFILE AND REPORT FORMS
Barlow presented information to Commission and audience members.
REVIEW OF SAFETY REPORTS
New sock not yet installed. Hall reviewed improvements to
electrical light systems to be installed and completed within as
short a time as possible by City crews.
ASHLAND AIRPORT COMMISSION
MINUTES - April 1, 1992
page 2
JOHN 6 FEATHER KING: LAND USE PROPOSAL
The Kings presented information to Commission on proposed use at
Sumner-Parker House property on East Main Street. Knowles moved
that the plans presented by the Kings today are compatible with
the Airport's request for low-density development near the
airport, and that they return when their plans are finalized.
Motion seconded and passed.
CAP ADVERTISING IN OREGON WING MAGAZINE
Commission declined any expenditure of funds on this item.
FBO REPORT
Commission asked Staff to request a change on the Monthly
Financial report to show correct information on George's hangars
and tiedowns. Insley requested letter be sent to FBO reminding of
City policy on daily tie down usage.
INFORMATIONAL
--Hall advised Commission that fuel tank tests passed acceptance.
--Hall will arrange an open house. on a Saturday, 1-3pm with the
date to be announced later.
--Insley moved to continue Commission meetings in the Council
Chambers. Motion seconded and passed.
Meeting adjourned at 1: 15PM.
Rhonda E. Moore
Administrative Secretary .
A M\ApR2.min
s
ASHLAND POLICE DEPARTMENT
Monthly Activities for April, 1992
INVBSTIQATIONB
April 4 - Three Ashland subjects were cited and released for
Obstructing Governmental Administration with respect to an arrest
warrant by knowingly hiding a fugitive from police. The fugitive was
arrested and charged with 29 counts of Forgery 1.
April 8 - A male subject was cited for obstruction of Governmental
Administration after he aided and abetted a fugitive.
A medical call handled by the Ashland Fire Department resulted in the
discovery of an indoor marijuana grown. A search warrant was served
and 122 marijuana plants seized.
April 11 - Investigation into a fire at a local Dr's. office was
determined to be arson. Other offices in the same building also
sustained damages as a result of the fire. Damage has been estimated
at $250, 000.00. The case is still under investigation.
April 28 - Unknown persons set fire to an American flag located
against the wall in an Ashland High School gym, completely destroying
the flag, and causing scorching to the wall and a burn on the floor.
PATROL
During the month numerous cases have been pulled for liquor
violations, including Misrepresentation of Age by a Minor, False
Information to a Police Officer, Possession of a Forged Instrument,
Loitering on a Licensed Premises, Minor in Possession of Alcohol, and
Furnishing Alcohol to a Minor. An Officer has uncovered a false ID
scam that has hit Ashland. To date numerous false ID's have been
recovered and have been traced to an individual in Eugene.
Three arson cases were investigated where an unknown person set fire
to dumpsters in alleyways, four additional fires were set on the
ground. An Ashland juvenile was taken into protective custody and
confessed to the seven arson cases.
Sgt- Hooper attended a regional training session.
Ken Savage attended a street drug and identification class in Medford.
Al Mireles attended the Spanish Council meeting.
Linda Kiernan attended the Supervision Class at BPSST.
1
t
CRIME PREVENTION
A new outreach program in the grade schools was implemented, involving
presentations to Fourth and Fifth Graders about some of the "Youth and
the Law" issue discussed in the Middle School. Topics were curfew,
shoplifting, bicycle theft, bullying (assault) , and use of 911. All of
the kids in Lincoln and Helman Schools have been given the program.
A three-day conference in Springfield in conjunction with the annual
Crime Prevention Conference was attended. The topic was violence in
our society.
PEDESTRIAN AND BICYC Z gAFETy
The month began with a meeting with Chuck Nelson, State Director, to
determine if the State of Oregon would recommend the renewal of the
safety grant. We were informed that he would be recommending the grant
be renewed.
We have applied for a traffic enforcement contract that will cover
overtime to enforce traffic violations. This will be for $3, 000. 00.
Classes attended for the month were:
Rewriting Grant Proposal, in Salem
Smart Cycle Instructor, in Coos Bay
Five meetings were attended.
POLICE RESERVE
The Police Reserves put in a total of 163 . 5 hours this month.
Patrol- 9. 5 hrs.
Training- 110.5 hrs.
Meetings- 5.0 hrs.
Special Assignment- 38 . 5 hrs.
Seven new reserves have been added to the force.
EXPLORERS
The Explorer post donated over 164 hours for the month. The bulk of
that time was for assisting at the Pear Blossom Parade in Medford.
The post has started an Explorer of the month program. Explorer of the
month are as follows:
January - Chris Knox
February - Christine Danforth
March - Christine Danforth
April - Dan Mireles
2
11 1 n
COMMUNITY SERVICE VOLUNTEERS
A total of 70 volunteers reports and worked 1, 650 hours for the month.
CSV are working in conjunction with Ashland Fire Department to set up
watershed patrol program for this Summer.
MUNICIPAL COURT
There were 893 citations filed in the Municipal Court, which includes
215 traffic violations, 59 formal complaints, and 619 parking
citations.
Cases closed totaled 935 which includes 318 traffic violations, 52
formal complaints, 14 fines suspended, 228 citations dismissed
(including 0 Completed diversions) .
There were 185 parking citations closed, 146 of these were issued in
the Downtown Parking District. No parking citations were dismissed.
There were 614 appearances, 521 before the Violations Bureau and 93
before the Court. There were 11 trials held, and 0 no show; 120
persons were placed on diversion and 26 placed on probation.
COMMUNICATIONS/RECORDS
Communications/Records personnel handled 730 Police cases and
dispatched 82 fire/medical runs.
The Communications division received 3, 160 telephone calls, 540 of
those calls were 911.
Jennifer Palafox and Arlene Henry attended a training session on
"Success Without Promotion" .
CODE COMPLIANCE OFFICER
There were 25 inspections performed this month, 5 warnings and 0
citations issued.
JACNET
JACNET activities in April included:
41 Cases Opened
44 Intelligence Cases Opened
SECTOR CASES PERSONS ARRESTED
Ashland 5 1
Central Point 4 3
Medford 38 32
Jackson County 26 3
3
t
There were 11 search warrants obtained, 11 served and 49 persons
arrested or cited. Officers seized 342.88 grams of Methamphetamine, 0
grams of tar t.eroin, and 0 grams of psilocybin mushrooms. 13 weapons
and 1 vehicle were seized. cash seized totaled $15,472. 00.
4
ASHLAND POLICE DEPARTMENT
REPORT OF CRIMINAL OFFENSES AND ARRESTS
JANUARY THROUGH MARCH 1992
SUMMARY
Total reported criminal offenses in Ashland increased +33 . 1% in
the first three months of 1992 when compared to the same period
of 1991. A complete breakdown of individual crime classifications
is attached.
CRIMES AGAINST PERSONS
Crimes against persons increased 24 . 3%. Aggravated assault, rape,
robbery, sex crimes all showed increases. Simple assaults showed
a decrease, and no homicides to date.
CRIMES AGAINST PROPERTY
Crimes against property increased 19 . 2%. Forgery/Counterfeit,
fraud, and vandalism all reported increases. Residential Burglary
-37 . 5%, motor vehicle theft -6. 3%, and arson reported decreases.
Larceny/Theft remained almost the same with only one additional
incident reported.
BEHAVIORAL CRIMES
Behavioral crimes increased 66.4%. Weapon laws, sex crimes,
drugs, DUII, liquor laws, DOC, curfew, runaway and all others
showed increases.
There were no decreases in any category, no gambling offenses
were reported, same as last year. Offenses against family
remained unchanged this year also.
INDEX CRIME RATE
The annualized index crime rate for the first three months of
1992 was 492 . 3 index crimes per 10, 000 population. This is a 33%
increase over the rate of 370 for the same period in 1991. These
rates are based on an estimated population figure of 17, 000.
(rounding off the 1991 census of 16,700+)
ARRESTS (Not including traffic crime)
The total number of arrests increased 16. 1%.
Arrests of Juveniles (persons 17 years and younger) increased
9 . 3%.
Arrests of adults (persons 18 years and older) increased 18. 2%.
t
{q: `Av
DUII ARRESTS
DUII arrests increased 70. 4%, with 48 arrest charges for the
first three months of 1992 compared to 27 arrest charges for the
same three months of 1992 .
There were no juveniles charged for DUII.
Of those persons arrested:
37 were given blood alcohol tests.
11 refused to take the test.
2 were not given the tests for other reasons.
1 was under the influence of drugs.
Of those tested:
3 tested under . 08
16 tested . 08 thru . 14
10 tested . 15 thru . 19
8 tested . 20 and above
Note: This is the format the state uses when reporting statewide
quarterly activity.
. Daymon
FHT PLCIA I R
ASHLAND POLICE EEPARTh:
'RFAT-D: 'jr lNEILEV - 'T
COIISOLIIA�TE
L'LA:SIFlCA,!lN REPORTED EFFUSES CASES CLEARED CLRRBXE RATES NO. OF BEST CBE95
uF OFFE:EE'S AUU'�!= WA: AITAL % CHANTS
THOS THIS LAST YEAR TO THIS THIS LAST THIS THIS LAST TH13 'ENTH YEAR M DATE
MUN UD YU EVE MONTH VTO YTO MONTH YTD YTD J,'JV, ADULT TOG.,' jUV ADUT
106AX 51
ew a 0 1
L 15 2; 115 1 1 7 HA% !SIX 20 It
3 it ii 23 29
A 23 25 21 A a is SO 2; 1._0 1.A E._._,.
FARTS"FUif E 14 26 310 1— I I
1TICH WK 7 20 is flo t 2 max IN:
T—=FT FRw KEE q 24 SE Flo x 5 2 11.1% AIX 25.0
UES TARS if U 33 411 .4 to E.B 03",
HEIR VJH TREFT is 61 % 2 2 H? 21
-LiL 1 32.0
1 TILTAL a-, 2:2 ESE x 17 ;9 56 26.1% 0.51 250% 1 Fo 21 is
FaT if
?a A 750 0w 7Tw
v S00 y 22 34 3 20.0% 0.22 00 31 at
2c 310 a
BENT PIQ 1 Lot.11 It.
ODER FIRP 2 is FLO
F
1 0.0 tau.
W4 :00 4 It IVA SA! ihwi 4 4 9
pr yrEC
LY-1 5 is 12 t 311 % 13 S7._.. 21.2% AIN 2 13 17
SCE WT 51
gul ury injam 1E 27 7tA 1 V 44 27 W.0% KAX 050
49 292 Low! 4f
41 32 !71 1 13 36 34 940 27,9: 97,2 a 20 26 22 09
ER PL,?;LnUCT !6 S5 24 6 3711 25,7% E1,0% Q 5 1 10
P 5S 2 i 17 19 SQ 1 4 24 17 40: 351% 01% 4 4 s 22
EMU-
-GL •L, 137 70 r 0.7 % 14 A 2! ?191 nox 22.4• Q W 9 44
THREAT2 .E 213 ti
.L�l rERINS i 9 5 + No.0 9 3 10• .01 231% Al It Y 23
my
I EVOx
nRT 11 TW 07 wl a 107 K5 US WK hwe q U9 136 69 211'
PAT 1 L FAT 11 5 2:11 (153) IF; 3U`, na 37m QZ� as 130 00 CIE)
P.3HLAND PRICE OWRTMENT
CREW: COVISRUATED MCIDENT REFORT
wom lingm TIARCH 1592
CLAESTEATITI REPOM ED CFFEWS CASES CLEARED i 4 CLEARENCE RATES 113, GF AR.REST CHARGES z
Or 2.7.6E."n-SS ACTUAL ACTOR ACTUAL % CHANGE
THIE THIS LAST YEAR TO THIS THIS LAST THIS TH13 LAST TMS NNTf YEAR TO DUE
KNTH YTD YTD DATE MONTH YTD YTD hONTP. YT5 YTD N7 AIJKT TOTAL MV ADULT
PaT Ili
iB1c,:Ir 11 P,i r.
"17
R,, .0 47 34 3S A 1 1 4 3 19.0% 0.51
6.4:
RECKLESS MTV 1 2 50A Y, 1 2 3 IN A% MQAX 750
EADINO
J.R. MILE W 9 10.0 % 4 a 4 MOAN MAN 100,02 5 5
FT NET DIV LIE
TB:;- Al,E.-F A 7 110.0 10.0%
TFAFF 2 1 • 14 + 7.1 1. 21.v:
TAUF AmQF 9N 5 74
FISN I ONE
MUNI ALIEti
CURK.,
'ARRAN TS 1 4 20 - Ovo 1 4 20 190.0% 100.0% Anhom 2 2
E-:CVSD-STPR 1 10.0 x
FAIP
15 - id 1 S 14 15 100.1% 100.0% lCOAS S 1 5 14
HISEINA PERSONS
60.9 :1 1 10031
Slt!CIK-Un :FT 2 3 H(ho X
WER Acm=s
ANIAL PUKENS 23 S8 45 + 220 d 1 10:
P 5,1 F L/F 1 2 0 91 6S 35.1 Y,
-D ;?UTa 15 52 34 3.7 %
LKHE DRY ;0'.
]U(Li AUTO + ?65.7
;Ei1DEP.c] 75 13E 143 3E,5
DOMESTIC PR113LF15 4 !1)
?1,,5;cUFE ?REMISES 3 21 30 30A
02 96 520 1
RELIC SAFETY 1 13 14 73
42 AS
SIC'. C,,P.:L F
-rR '1 51 25
P. r I c/P.,u A 1 i5 -"S
it 5vo I'!.
VEN 1191SHIN
WK Emumz,
110MED 2 1 OLD %
FALSE 0 4; +
.-AULTY
ETHER
'WEIMS
QRT AS QuIrs-
22 33 W7 2 60.
FART 1 H ._TEL 353 1122 50 r 25.3 % 13 K 10 3.31 2.1% 1.7" IS 12 5 3Q
TNAL 720 00 0250 m is 137 ho 243 R.Om 17.2% 15.5x Eo 146 W 97 22
Monthly Building Activity Report: 03/92 Page 1
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Building:
ADDITION 50,000
CARPORT 5,000
CONCRETE FLOOR AND WALLS 4 , 110
DECK 3,820
DEMOLITION 1, 0
ENTRY VOIDING 9030411 -109,000
ENTRY VOIDING 9203009 -89, 000
ENTRY VOIDING 9203075 -4,000
FENCE 1,875
GARAGE 25, 000
GAZEBO 2 ,700
PATIO COVER 2, 050
POOL 14, 050
REMODEL 79,400
REMODEL & ADDITION 3.10, 000
REROOF 41300
RETAINING WALL 2,500
SFR 8 839,076
SPECIAL INSPECTION 110
STORAGE SHED 3, 000
STUDIO/GARAGE 14,000
SUN ROOM ENCLOSURE 1,800
VOIDED ON 04/14/92 4,000
VOIDED ON 04/16/92 109,000
Subtotal: $ 1, 273,791
Y,
Electrical:
ELECTRIC 5,020
SERVICE CHANGE 1,000
Subtotal: $ 6, 020
Mechanical:
GAS FURNACE 2 ,800
GAS LINE 250
GAS LINE/GAS FIREPLACE 400
GAS WATER HEATER 150
GFAU VENT 3 ,620
Subtotal: $ 7,220
Plumbing:
IRRIGATION 1, 000
Monthly Building Activity Report: 03/92 Page 2
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Plumbing: 1, 400
PLUMBING
REPLACE SEWER LINE 1, 350
SEWER LINE 700
SPRINKLER SYSTEM 500
Subtotal: $ 4,950
***Total: $ 1, 291,981
COMMERCIAL:
Building:
ACC BLDG - RADIO STATION 15, 000
DEMOLITION -ROUND HOUSE 0
FENCE 250
REMODEL 111,500
REMODEL & ADDITION 78, 000
RESTROOM 38, 128
SITE IMPROVEMENTS 8 , 000
Subtotal: $ 250,878
Electrical:
4,500
CONCESSION STAND 300
ELECTRIC 3 ,800
VOIDED ON 02/21/92 400
Subtotal: $ 91000
Mechanical:
GAS LINE 350
Subtotal: $ 350
Plumbing:
PLUMBING 200
Subtotal: $ 200
***Total: $ 260,428
Monthly Building Activity Report: 03/92 Page 3
Total this month: 84 $ 1, 552 , 409
Total this month last year: 82 $ 1, 555,863
Total year to date: 840 $21, 688,449
Total last year: 720 $13, 178, 228
This month This month This year
last year
Total Fees: 19, 365 18, 138 213 , 230
Total Inspections: 527 280 3991
NEW CONSTRUCTION: 3/92
RESIDENTIAL
PAGE NO. 1
04/16/92
ADDRESS #UNITS CONTRACTOR VALUATION
** CARPORT
1015 ASHLAND ST OWNER 5000. 00
** Subtotal **
5000.00
** SFR
2805 DIANE ST PACIFIC-WEST COAST 110000. 00
CONSTRUCTION
51 MALLARD ST MEDINGER CONST. CO. INC. 67949. 00
204 PATTERSON ST CAPPADONA, PAUL 83200.00
2775 DIANE ST PACIFIC-WEST COAST 110000.00
CONSTRUCTION
554 PRIM ST BLACK AND ROSS HOMES 109000.00
535 PARKSIDE DR COTA, GEORGE 145000.00
2795 DIANE ST PACIFIC-WEST COAST 110000. 00
CONSTRUCTION
989 BELLVIEW AV OWNER 103927 .00
** Subtotal **
839076. 00
** STUDIO/GARAGE
264 GRANT ST OWNER 14000.00
** Subtotal **
14000.00
** VOIDED ON 04/16/92
554 PRIM ST ROSS 109000. 00
** Subtotal. ** 109000:00
*** Total ***
967076.00
NEW CONSTRUCTION: 3/92
COMMERCIAL
PAGE NO. 1
04/16/92
ADDRESS #UNITS CONTRACTOR VALUATION
** ACC BLDG - RADIO STATION
300 PIONEER ST N OWNER 15000.00
** Subtotal ** 15000.00
** RESTROOM
' 0 EAST MAIN ST CITY OF ASHLAND 38128 . 00
** Subtotal **
38128. 00
*** Total ***
53128.00
r:�
>.........
dum
,.�
p4E60� • May 6, 1992 ..
��. The Mayor and City Council
eX
ram: Steve Hall, Director of Public Works
�uIIjpC Public Works Monthly Report for the Month of
April, 1992
The following is a condensed report of the activities of the
Public Works Department for the month of April. 1992 :
ENGINEERING:
1. Issued 19 street excavation permits.
2. Issued 5 miscellaneous construction permits.
3. Responded to 11 certificate of occupancy- requests.
4 . Issued 1 curb painting permit.
5. Performed field and office checks on 4 land partition plats
6. Performed field and office checks on 1 subdivision plats.
7. Completed 12 address assignments and/or changes. '
8. Distributed notices of subdivision plat and plan check fees
to all surveyors and engineers.
9. Prepared a report to the Council concerning the use of
Grover Street as a pedestrian way.
10. Performed the following work on assessment district no.' 64: ` '
a.. computed assessment rate for Lori Lane
b. computed assessment rate for Peachey/Paradise sanitary "
sewer .
C. prepared compilation ,of: lots, owners and costs for,all' "=
lots in the district
d. prepared a report to the council for final public
hearing
11. Performed the following work on the Second Street and Lithia
Way parking lots:
a. completed design of lots
b. prepared cost estimates
C. computed quantities and requested quotes for concrete' p = ' {•
work
12. Performed the following,worklon the power:.house overhead'- "i" ''S.-
crane:
a. awarded contract'.'for the"work•-
b. . . inspected work
13.: - Prepared easements for�publlc ,utilities- at,the •followingr� , , +xt.';
locations:' > -^
A. off Granite Street { ' z hYr
b. off- Peachey Road
c. along:
c
Public Works Monthly Report - April , 1992
Page 2
d. off Manzanita Street
14 . Performed the following work on the Tolman Creek Road
improvement project:
a. compiled project specifications and contract documents.
b. distributed bid advertisement to newspapers and
prospective bidders
C. distributed plans and specifications to builders
exchanges and prospective bidders
d. prepared cost estimate
15. Performed the following work ont he Brevick survey:
a. submitted survey map to county Surveyor for review
b. prepared description of parcel to be sold
C. submitted map to County planning for final approval
16. Applied for Jackson County and/or State Highway permits on
the following streets:
a. Fordyce Street
b. Clay Street
C. Lithia Way
17 . Performed the following work on the Northwest Water Supply
project:
a. reviewed preliminary plans
b. reviewed plans for pump station
C. researched restrained joint systems
18. Operated traffic counters at several locations
19. Prepared contract for the improvement of Ashland Loop Road
20. Performed field inspections on the following subdivisions:
a. Logan -Drive, Phase II
b. Roca Canyon Sub.
21. Updated City index map.
22. Filed and researched easements acquired by city.
23 . One staff member took the water rights exam in Salem.
24 . One staff member attended a one day workshop on 3D Autocad.
Water Quality Monthly Report
April, 1992
Water:
Repaired 5 leaks in City owned water mains.
Repaired 7 leaks in customer service and or meter..
Pulled the Lithia pump it tested good.
Changed out 4 3/4" meters.
Installed 11 new water meters with hand valves.
Repaired 4 fire hydrants.
Repaired 1 broken goose neck. (2" standpipe)
Installed 5 new 3/4" water services.
Repaired the new drinking fountain at 2nd and East Main.
Cleaned the entire TID ditch.
Cleaned around the City Reservoirs.
Cut taxiway at the Ashland Airport, for electric conduit.
Replaced 54' of TID ditch plume with 15" plastic pipe.
Sewer:
Installed 5 new 4" sewer laterals.
Responded to 1 service call.
Responded to 1 main line plug.
Rodded 50, 546' of city sewer mains using 62, 500 gallons of water.
The new kWh generator arrived for emergency power outages.
Miscellaneous:
There were 78 requests for utility locates.
There was 89.627 million gallons of water treated at the Water
Treatment Plant and 50. 07 million gallons of water treated at the
Waste Water Treatment Plant.
Used 37 yards of 3/4" minus rock at various jobsites.
- " ' City of Ashland
Street Division
April 1992 Report
SWEEPER:
Swept 590 miles. (2 sweepers part-time) .
Collected 144 yards of debris.
Responded to 94 utility location requests.
Graded several streets and alleys.
Patched potholes and sunken ser vices.
STORM DRAINS:
Flushed and/or rodded several storm drain systems.
Cleaned catch basins.
Continued major storm drain project on Scenic Dr. .
Set man-hole on Coolidge at No. Main .
Installed catch basin grate on Coolidge.
SIGNS:
Installed 30 minute parking sign on the Plaza.
Installed 5 special signs on Water St. for Growers Market.
Installed parking signs in the Hargadine and Pioneer parking lots.
Removed no parking signs and posts from YMCA Waif Per TR-06-1992.
Installed "FIRE LANE" parking signs on So. Pioneer and on 1st. St.
below Hargadine.
Installed e, 30 minute parking sign at 1077 Ashland St. PER TR-05-1992.
Replaced 6 faded signs.
` Made and installed "THIS SPACE ONLY" sign for A parking space on
So. Pioneer St. .
MISC. :
Readied paint equipment and began spring painting. 3 man crew.
Dug ditch! for Electric Dept. at the Airport. This project took several
_._ .. days.
Readied Distributor for oiling .
_ Graded and oiled Hersey St. for dust control .
Began cleaning up granite pit.
Removed a tree from. Ashland Cr. below Hersey St. .
Branded new barricades and filled them with sand.
Pruned blackberries along Taylor- St. below Ashland St. .
Cleaned up paver and began readying for spring paving projects.
Installed electric cord hangers in the equipment parking shed .
Replaced concrete parking stop in parking lot next to new parking
lot on Lithia Way.
Stenciled all drums and re-located fire extinguishers in "b" St. yard.
Helped in shop when needed .
Cleaned up facilities on a weekly basis.
Held monthly safety meeting .
r,.
City of Ashland
Fleet Maintenance
L April 1992 Report
3 mechanics completed work on 124 work: orders
for various types of city equipment and vehicles.The divisions and
departments involved are as follows:
Administration : 1
Building : o
Cemetery: , to
Community Service Volunteer: it
Electric :
Energy: o
Engineering :
Fire: 5
Police: 12
P.W.#1 : 1
Senior- Van : 1
Shop: 2
Street: 38
�- Warehouse: 5
Water: 24
Airport o
�- MISC. : it
The emergency .generators at City Hall and the Civic Center were
manually tested weekly.
I and M certificates issued for the month:
Ashland School District: 2
l '
- I
City of Ashland 2
Iw FF
CITY OF ASHLAND CIT- Y HALL
ASHLAND, OREGON 97520
telephone (Code 503) 4823211
TO: Honorable Mayor and City Council
FROM: Al Williams, Director of Electric Utilities
SUBJECT: Electric Department Activities for APRIL 1992 .
THE FOLLOWING IS A CONDENSED REPORT OF THE ELECTRICAL DEPARTMENT
ACTIVITIES FOR APRIL 1992 .
INSTALLED 12 NEW UNDERGROUND SERVICES AND 1 OVERHEAD SERVICE.
INSTALLED 5065 FEET OF CONDUIT AND 11575 FEET OF CONDUCTOR.
5 TRANSFORMERS WERE INSTALLED FOR A TOTAL OF 267.5 KVA AND 6 WERE
REMOVED FOR A NET GAIN OF 112.5 KVA ON THE SYSTEM.
RESPONDED TO 72 REQUESTS- FOR CABLE LOCATES.
HAD 265 CONNECT ORDERS AND 180 DISCONNECTS FOR A TOTAL OF 445 .
THERE WERE 534 DELINQUENT ACCOUNT NOTICES WORKED AND 122 DELINQUENT-
ACCOUNTS WERE DISCONNECTED.
ONE 45' -POLE WAS SET IN CONJUNCTION WITH OUR POWER POLE REPLACEMENT
PROGRAM.
EMPLOYEES ATTENDED MONTHLY SAFETY MEETING.
• Y
Mmarttubum
April 8 , 1992
�RFG�a
j; Brian Almquist, City Administrator
V I1:
Steven Hall, Public Works Director �( I
drum:
Water Supply Report -- April 1992
�ubjetf:
ACTION REQUESTED
None. Information item.
REPORT
This is the fourth report on the US Forest Service snow survey
for 1992 . February an Mrch
belowathe� 209 reports
year average.
The April snow report is not encouraging. The total water
content is the lowest for the period of 1972 through 1992.
Talent Irrigation District has indicated that their current
projected cutoff date is now August 9, 1992 and water will be
supplied at two-thirds (66.7%) of the allocated water storage
rights. However, they will cut off water from May 25, 1992 to
June 3 , 1992 .
Reeder Reservoir was full as of April 20, 1992 . On May 7, 1992 ,
the flow into Reeder Reservoir was 5.6 million gallons per day
and consumption was 5. 0 million gallons per day. We have not
used any TID water to supplement our domestic supply-
We
have generated power 24 hours per day since the filling of
Reeder Reservoir. With the consumption approaching the flow in
Ashland Creek, we will again curtail power generation at night.
s
Snow Report
Page 2
WATER CONTENT OF SNOW
AVERAGE OF THREE USFS STATIONS
MOUNT ASHLAND
---------------------------------------------------
Month 1972-1992 1977* 1991 1992
Average Actual Actual Actual
---------------------------------------------------
January 16.8" 1.8" 5. 5" 9.4"
February 21. 5" 4.7!' 8 . 911' 11.7"
March 26. 6" 10. 3" 22 .7" 12 . 6"
April 23 .9" 4 .7" 21. 6" 2 . 6"
---------------------------------------------------
* Lowest year of record, 1972-1992.
It is still impossible to predict if the City will have to enact
the curtailment ordinance procedures.
SNH:rm\Water\Snow4.Rpt
cc: Dennis Barnts, Water Quality Superintendent
Pam Barlow, Administrative Assistant
Daryl McVey, Water Plant Supervisor
encl: Graph
History
Reeder Full
Ash Crk Flows
CITY OF ASHLAND
SNOWMATER @ CALIBAN II
160
140
120
w
Uloo
-
z
Z_ 80
a 60
W
40
20 � d
SNOW DEPTH
0- WATER EQUIVALENT
1972 1976 1980 1984 1988 1992
MEASURED IN MARCH
CITY OF ASHLAND
DEPARTMENT OF PUBLIC WORKS
SNOW DEPTH/DENSITY
APR CALABAN II SWITCHBACK SKI BOWL AVERAGE
SNOW WATER SNOW WATER SNOW WATER SNOW WATER
-----------------------------------------------------
1972 78. 0 33 .8 44.7 22. 5 61. 4 28.2
1973 69. 3 27.8 38. 0 16.5 53.7 22 .2
1974 151.8 70. 0 152.7 67 . 8 101.9 47. 6 135. 5 61.8
1975
1976 . 74 .2 29.2 73 . 1 28.8 55. 0 22 .2 67.4 26.7
1977 18. 0 6.7 17.7 6.6 1.8 0.8 12. 5 4 .7
1978 76. 0 37. 0 80. 0 34.0 56. 0 23. 0 70. 7 31. 3
1979 61. 0 25. 0 60. 0 24 .0 44 . 0 17 . 0 55.0 22 . 0
1980 74 . 0 30. 0 75. 0 31.0 54. 0 17 .4 67. 7 26. 1
1981 34 . 0 14 . 0 40. 0 15.0 15. 0 6. 0 29 .7 11.7
1982 108. 0 46. 0 105. 0 40.0 76. 0 32 . 0 96. 3 39. 3
1983 132 . 0 57 .8 142. 0 61.0 124. 0 54 . 6 132 .7 57.8
1984 80. 0 31. 0 89.0 32 .0 79 . 0 29.0 82 .7 30.7
1985 68. 0 28.4 76.0 32 .8 57 . 0 23 .4 67 .0 28. 2
1986 48. 0 22 . 0 61.0 27.0 35. 0 14 .0 48 .0 21. 0
1987 58. 0 25. 0 58 . 0 24 .0 33 . 0 14 .0 49.7 21. 0
1988 39. 0 15. 0 41.0 16.0 16. 0 5.4 32 . 0 12 . 1
1989 70. 0 22 . 9 73 .8 29.8 49.8 20. 3 64 .5 24 .3
1990 15. 0 7.7 26.0 10.9 10.0 4 .2 17 .0 7 .6
1991 65. 0 21. 8 69.0 23. 6 45.0 19.4 59.7 21. 6
1992 7. 0 2. 3 15.0 . 5. 6 0.0 0.0 7. 3 2 . 6
-------------------------------
AVG 62 . 1 25.9 66.7 27.2 44.5 18.5 57. 6 23 .9
CITY OF ASHLAND
REEDER FILL CYCLES
1
0.9
0.8
J 0.7
J
L:L' 0.6
Z 0.5
w
0 0.4
w
0.3
0.2
0.1
0
01-Mar 30-Apr 30-Jun 30-Aug 30-Oct 30-Dec, 28-Feb
DATE
-�— Standard Curve + Actual Curve
CITY OF ASHLAND
ASHLAND CREEK FLOWS
20
18
16
14
z
12
� 10
O
LL 8
6
4
2-
JAN MAR MAY JUL SEP NOV
DATE
-f- AVERAGE FL 1990 FLOWS 1991 FLOWS E- 1992 FLOWS
United States Forest Rogue River 49 1nd,4Ringer District
Department of Service National 45 Washingto??.}} Street
Agriculture Forest Ashland, OR -77520
Reply to: 2530 rDa April 28, 1992
iitVY G5 �
Subject: Snow Courses
To: Forest Supervisor
The Ashland Ranger District snow courses were measured on April 28, 1992.
Snow depth and water content were 10% of normal which is an all time record low
for the month of April. The first number for each reading is this year's
measurement. It is followed by a slash (/) and then the 25 year average
measurement.
Results were:
AVERAGE AVERAGE DENSITY
COURSE SNOW DEPTH CONTENT (H„0) M
Siskiyou. Summit Not measured in April -- --
Ski Bowl Road 0" / 55.6" 0" /23.5" 0 / 41.7
Switchback 15"/ 80" 5.6" /32.8" 37/ 40.7
Caliban II 7"/ 77" 2.3" /32.7" 35/ 41.9
MARY L.` SMELC R
District Ranger
cc: Steve Hall, City of Ashland
Glen Menzie, Ski Ashland, Inc.
Brian Lanning, SCS, Medford, OR
of ASol e AemvranAum
r�{ May 15, 1992
0:
Brian Almquist, City Administrator
rom:
1 Steven Hall, Public Works Director/1
u�j8tf. Ashland Forest Plan
ACTION REQUESTED
City Council set a Public Hearing for the Ashland Forest Plan for
June 3 , 1992 .
SNN:n\FV\FrStPtn.Nrg
cc: Ron McCormick, Consultant
Pam Barlow, Administrative Assistant
Ashland Watershed Advisory Group
- c... � ; �emIIrttridulli
oQEOO� May 15, 1992
Brian Almquist, City Adminstrator
.:PrIIlll, Steven ,Hall, Public Works Director,
ubject: Urban Runoff Water Quality Program Plan
ACTION REOUESTED
City Council set a public hearing for the Urban Runoff Water
Quality Program. Plan for June 3 , 1992 .
BACKGROUND
The Federal Clean Water Act requires all agencies over 200, 000
population to provide the Department of Environmental Quality
(DEQ) with a storm drain program plan by June 1, 1992.
Unfortunately, since Bear Creek is a "Water Quality Limited
Stream!' , all agencies are required to meet that same time limit.
DEQ has indicated that they will allow the Rogue Valley until the
end of June, 1992 , to submit a Program Plan:
The document has been prepared jointly by the Rogue Valley
Council of Governments and the Cities of Ashland, Talent,
Phoenix, Medford, Central Point and Jacksonville.
DEQ has been involved in reviewing the Program Plan and indicated
that the Program Plan is acceptable.
Since the document is about 25 pages in length plus appendices,
the City Council may wish to set a work session to discuss the
document. If you do not wish to do so, the public hearing will
meet the public notice and review requirements.
I am attaching a copy of the draft without appendices, maps and
other detail information for your preliminary review. Please
pardon the glitches and blanks in the document.
SMH:rm\StrmP tn.Hrg
cc: . Eric Dittmer, RVCOG
Jim Olson, Assistant City Engineer
Pam Barlow, Administrative Assistant
encl: Draft Program Plan
May 1992
CITY OF ASHLAND
DEPARTMENT OF PUBLIC WORKS
URBAN RUNOFF WATER QUALITY
PROGRAM PLAN
A Plan For Achieving Total Maximum Daily Loading Goals For Bear Creek, Jackson County
I. INTRODUCTION
A. Purpose
Bear Creek, a major tributary to the Rogue River in Jackson County, typically
exceeds certain water quality standards relating to nutrients as well as
temperature and bacteria. The sources of the contributing contaminants
include point sources such as the Ashland Sewage treatment plant and log
ponds as well as such non-point sources as urban and agricultural runoff and
failing septic systems. A map of Bear Creek and its watershed is shown in
Figure 1.
The City of Ashland, Oregon recognizes its role and involvement in local
cooperative efforts to minimize, environmental impacts in the Bear Creek
Valley. The Oregon Department of Environmental Quality, following initial
water quality monitoring of Bear Creek and its tributaries, has designated
Bear Creek as "Water Quality limited" due to excessive nutrient loadings --
particularly phosphate (Appendix A).
In order to fulfill its obligations to the overall water quality effort, the City of
Ashland, Oregon is prepared to proceed with the completion of this program plan
and the initiative of the steps outlined herein. Notification of this process
requirement was received September, 1990 (Appendix AZ).
The purpose of this plan is to describe the way in which local agencies and
individuals will approach the problem of pollutants' contribution to Bear
Creek. Included in the plan will be the methodology for the determination
of:
1) nature and extent of urban contribution of nutrients,
2) the sources of those contaminants,
3) alternatives available to reduce those sources, and
4) costs and feasibility of selected alternatives.
An approach to solve the problems will be formulated for consideration.
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Urban Runoff Water Quality
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The urban runoff program plan for the Bear Creek Valley is part of a
combined effort to reduce overall pollution in Bear Creek. Successful
implementation of each urban runoff program plan, when combined with
effective program plans from other sources, should assur_- that nutrient
contributions to Bear Creek will not exceed the limits noted by DEQ as
"Total Maximum Daily Loads" (TMDLs). TMDLs are given for subsections
of the stream as outlined in the official correspondence from the
Environmental Quality Commission (EQC).
B. Preparation Approach
In order to achieve these goals, coordination among the various agencies preparing
program plans is essential. The Rogue Valley Council of Governments (RVCOG)
is currently acting as a liaison coordinating local agency response with the
Department of Environmental Quality (DEQ) which is the enforcing authority.
Every effort will be made to consolidate the program planning process among
responsible agencies as much as possible.
C. Plan Organization
The format of this Program Plan is derived from the document "Guidance for
Non-Point Source Watershed Management Plans" prepared by the Department of
Environmental Quality in November, 1990 (Appendix A3). The outline includes:
1) problem statement
2) control strategy, including
a) goals and objectives
b) plan of action
c) monitoring and evaluation plan
d) periodic reviews
e) information and education
f) budget
g) reporting
h) agreement
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Urban Runoff Water Quality
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H. PROBLEM STATEMENT
A. Physical Setting
1. The Watershed
The following physiographic data pertains to the Bear Creek Valley area of
Jackson County generally defined by the Rogue River on the north, the
Siskiyou mountains on the south, and the coastal and Cascade mountains on
either side as shown on Figure 1.
Climatic conditions include typical temperature highs from over
100 degrees F in middle to late summer to lows of less than
020 degrees F in winter.
The Bear Creek watershed includes 289 square miles. The creek itself begins
at the confluence of Emigrant Creek and Neil Creek south of Ashland and
flows northward approximately 25 miles before exiting into the Rogue River
north of Kirtland Road.
The average rainfall, as measured at the Medford airport by the National
Weather Service, is 19.84" annually. Figure 2 shows annual rainfall over the
past 80 years as measured at the Medford Airport.
It is important to note the variation in the annual average calculations done
by the National Weather Service (done every ten years and based on the
previous 30 years record). Data collection began in our area around 1910, so
the first 30 years' record resulted in an 18.05 annual average figure used in
the 1940's.
Flows in Bear Creek have exceeded 10,000 cubic feet per second (CFS)
during high water as recently as December, 1981 as measured by the USGS
Gauging Station in Medford. Conversely, summer flows during late summer
in "dry" years have been as low as 5 cfs in July. A record of Bear Creek
summer flows charted by the USGS in Medford is shown in Figure 3. Note
the impact of stored water enhancing summer volumes.
Land uses are composed primarily of agricultural and urban uses as shown in
Appendix B.
A population of 146,400' resides in Jackson County with approximately 90,000
living in the Bear Creek Valley (RVCOG estimate). Jackson County
population growth is expected to approach 180,000 by the year 2000,
according to County Planners. The population of the city of Ashland, Oregon
is 17,060, based on Portland State University data. Ashland population
growth is expected to be about 19,000 by the year 2000.
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Urban Runoff Water Quality
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A
FIGURE 2
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Urban Runoff Water Quality
Program Plan
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2. Sources and Availability of Existing Water
a) History
A summary of the history of water resource development is
included in Appendix C.
b) Stored water
The Bear Creek watershed has developed through storage
.projects including Hyatt, Howard Prairie, Reeder, Fish, Four
Mile, and Agate Reservoirs. They are managed for domestic,
flood control, agricultural, industrial, fish and wildlife, and
other beneficial uses by the local irrigation districts and water
districts. In some cases the Bureau of Reclamation and the U.S.
Army Corps of Engineers are also involved.
Approximately 50% of Bear Creek flows are imported from the
Klamath Basin. Natural stream flows in Bear Creek typically
end early June.
B. Water Quality Problems
Water quality standards for Bear Creek is shown in Table 1. Interim
nutrient allocations as summarized by Brown & Caldwell in the
Ashland Program Plan are shown in Table 2.
TABLE 1
POUIHANt' STANDARD
Bacteria <200 colonies/100 ml
1991 fecal coliform (log mean average of 5 samples
<134 colonies / 100 ml
after 1991 Enterococcus
Temperature
Sus ended Sediment No standard -
Turbidity No standard
Dissolved Oxygen Minimum saturation = 90%
95% in salmonid areas
2 6.5 - 8.5
Nutrients see Table 3 for interim levels
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Urban Runoff Water Quality
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Table 2
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Urban Runoff Water Quality
Program Plan _.
May 1992
The water quality problems of Bear Creek and its tributaries include violations of
fecal coliform (and enterococci) indicator bacteria temperature, and various
contaminants relating to nutrients including phosphates, ammonia, biochemical
oxygen demand and dissolved oxygen. Fecal coliform levels have decreased
dramatically over the past ten years, based on data developed by,RVCOG and other
agencies. However, DEQ data on enterococci (a proposed new.health indicator)
show continued bacterial violation consistently along Bear Creek. Sediment levels
have remained proportional to rainfall and runoff. A summary of the water quality
aspects of Bear Creek in general is shown on Appendix C,.
A summary of Bear Creek nutrient status is shown in a paper prepared by DEQ in
Appendix D.
The excessive nutrient levels can adversely impact the beneficial uses of Bear Creek
by depleting oxygen levels to the point of degrading fish and riparian habitats,
promoting excessive moss growth in irrigation water and requiring additional water
treatment before municipal use is allowed.
Beneficial uses assigned to Bear Creek by the Oregon Water Resources Commission
in the Water Quality Management Plan for the Rogue Basin (1976) is summarized
below in Table 3.
TABLE 3
BENEFICIAL USES FOR ;BEAR CREEK WATER (MAIN STREAM) INCLUDE.
* industrial water supply * i r r i ga t ion
* livestock watering anadromous fish passage
* resident fish and aquatic life * salmonid fish rearing
` wildlife, hunting * salmonid fish spawning
* fishin * boating
* water contact * aesthetics
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Urban Runoff Water Quality'
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Fish rearing and spawning appear to be the most sensitive beneficial uses now being
impaired due to excessive nutrient concentrations, inadequate water quantity (flow) and
excessive temperatures.
Most of the phosphate loading in the upper Bear Creek has been attributable to the
Ashland Sewage Treatment Plant. However, DEQ has stated that it appears TMDL goals
cannot be met in Bear Creek without appropriate reductions from other sources, including
agriculture.
C. Institutional Infrastructure
Several local and state agencies are involved with surface water quality issues in Jackson _
County. The Department of Environmental Quality (DEQ) is responsible for enforcing
state and national water quality laws and represents the Environmental Protection Agency
(EPA) by agreement in Oregon.
The Bureau of Reclamation is involved in the operation of major reservoirs including Hyatt,
Howard Prairie and Emigrant along with many of the irrigation distribution facilities for
which bonded indebtedness exists. The U.S. Army Corps of Engineers is involved in the
regulation of discharges from local reservoirs for flood control purposes. Involvement of
these agencies may be essential should changes in irrigation be included in alternative
reviews.
The Oregon Department of Water Resources regulates water rights and can control flows
in natural streams and tributaries. The Oregon Department of Fish and Wildlife regulates
fish habitat and riparian conditions in waters of the state. Both agencies are concerned
about the amount of water in Bear Creek as well.as quality.
The state and local law enforcement agencies are also empowered to enforce state and local
environmental laws. They include state police, county sheriffs, and city police departments.
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Urban Runoff Water Quality
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The Rogue Valley Council of Governments was designated as the "Lead Management
Agency" for non-point source water quality planning under Section 208 of the Clean Water
Act. Updates of the Act continue to support non-point source water quality efforts and the
RVCOG remains the principle planning and coordinating agency in the Bear Creek Valley
area. A Water Quality Advisory Committee (WQAC) has been instrumental in guiding the
local effort since 1975. A subcommittee of the WQAC with some additions was formed to
specifically address the need to include every local entity directly affected by the DEQ
nutrient issue. A list of the Nutrient Subcommittee is found in Appendix E.
Local agencies involved in point and non-point water issues include the cities along Bear
Creek (Ashland, Talent, Phoenix, Medford, and Central Point), a city on a tributary to Bear
Creek (Jacksonville), as well as Jackson County (See Figure 1).
The Bear Creek Valley Sanitary Authority (BCVSA) is the special district formed to provide
sanitary sewer service to urban and rural areas and transport the sewage to a regional
sewage treatment plant operated by the City of Medford to serve those agencies contributing
waste water to the system. -These agencies presently include Jacksonville, Medford, Central
Point, Phoenix, Talent, and Jackson County.
Other special purpose agencies involved include three irrigation districts: Talent Irrigation
District, Medford Irrigation District and Rogue River Valley Irrigation District. The
Jackson Soil and Water Conservation District functions as a locally run arm of the Soil
Conservation Service and is also the designated Agricultural Water Quality Promotion
Agency for the Bear Creek Valley.
The Oregon State University Extension Service provides agricultural practices and
educational promotion of agricultural "Best Management Practices" (BMP) in cooperation
with Jackson County, irrigation districts, and professional and private farmers.
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Urban Runoff Water Quality
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III. CONTROL STRATEGY
A. Goals and Objectives
The immediate goal is to prepare a workable plan which will describe an approach
for identifying and achieving successful reductions of the city of -I s
share of nutrient contributions to Bear Creek. Where possible, this will be a
coordinated effort similar in all affected urban runoff situations with interagency
cooperation, as needed.
The long term goal is to achieve and protect beneficial uses of water in Bear Creek.
In order to achieve the above goals, the overall effort must determine:
1) the role to which the city of Ashland, Oregon contributes to violations of the
TMDL limit in Bear Creek;
2) the urban practice(s) which contribute to the TMDL and other violations;
3) the alternatives such as public education and adoption of Urban BMPs
available to ensure that the city of Ashland,. Oregon's share of local
allocations are not exceeded;
4) the selection of one or more alternatives which achieve water quality goals in
the most feasible and cost effective manner;
5) an implementation strategy with an appropriate time frame;
6) the effectiveness of the implementation strategy in achieving the goals.
The objectives of the plan, therefore, include interim objectives as shown below:
1) Interim objective one is the establishment of a water quality monitorine
program in 1992 which addresses goal #1 above beginning with conductivity
readings followed as needed by certified laboratory analyses of nutrient
parameters first for conductivity, then including phosphate, nitrate, BOD, DO,
and temperature as needed.
Of critical importance is a continued monitoring by DEQ repeating work done
August, 1988 and February, 1991 during a) non-irrigation periods and b) high
runoff water periods.
2) Interim objective two is the determination of the most likely source(s) types
of urban runoff which contribute to excessive nutrients (if any).
* These can also be called Urban Best Management Practices (BMPs).
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Urban Runoff Water Quality
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Completion date will be March 1, 1993. Problems will be prioritized and a
coordinated approach will be developed for all cities.
The overall objective will be to adopt an appropriate combination of storm drain
controls, passive treatment, public education practices, urban BMPs and city
ordinances, as needed, or other methods to meet the target TMDL limits set by
DEO.
B. Plan of Action
The City of Ashland, Oregon will participate in a cooperative effort of evaluating
local sources of nutrients to determine the nature and extent of each nutrient source,
including that within the city of Ashland, Oregon. Once excessive nutrient generation
(if any) is verified, the city of Ashland, Oregon will proceed with the following plan
of action beginning with the evaluation of available control options outlined below.
1. Available Control Options
The options available to reduce urban nutrient contributions to Bear Creek
and its tributaries include the following:
a) an investigation of the design and condition of the sanitary sewer
system and storm drain systems to determine the nature and extent of
sewage entering natural drainages rather than being transported to the
regional treatment plant. Should this be found a problem, the city
would repair and upgrade the system as needed.
b) an investigation into the nature of effluent entering the city storm
drain system (which exits into natural streams) including that from
industry and private citizen sources. Should the nature of storm drain
usage contribute significant nutrient loadings, the city would work with
the individual sources to promote appropriate pre-treatment practices.
Individual citizens could be encouraged to be more aware of their,
contributions to nutrient loadings and how to minimize those
contributions around the home.
c) recognizing the phosphate soap limitations now in State Law for
industry and private citizens applicable to soap products used where
runoff could enter the storm drain system including car washes, auto
detailing shops and any commercial areas hosing down driveways and
parking lots as well as private citizens washing cars. If necessary, the
City would consider adopting an overall phosphate soap ban to
minimize phosphate contributions in sewers as well as storm drains.
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Urban Runoff Water Quality
Program Plan
May ]992
d) adopting and (or refining existing) erosion control ordinances.
e) investigating the benefits of passive treatment facilities below areas of
urban nutrient contributions to allow for natural cleaning of runoff
including facilities designed to clean "first flush" storm water events
and/or all urban runoff.
f) flow augmentation for Bear Creek through agreement with local water
management agencies, arranging for additional flows (when available)
in Bear Creek to dilute the concentration of any nutrient contribution
to Bear Creek.
g) implement in-stream improvements to reduce the biochemical oxygen
demand in the stream and/or restoring oxygen levels in Bear Creek
(examples include new riffles and harvesting algae).
h) public awareness promotion to educate citizens on preventing
unnecessary nutrient contributions in storm drains and natural
channelways.
2. Process for selecting option(s)
The criteria for selecting one or more of the alternatives listed above include:
1) Will an alternative achieve treatment and/or reduction goals--alone or
In concert with other alternatives?
2) Is the alternative technically feasible?
3) Is it legal and likely to remain legal?
4) Does it give the city the control it desires?
5) Is the alternative acceptable to other participating agencies?
6) Does the total cost compare favorably with other alternatives?
7) Other factors.
Other factors in evaluation of alternatives include total cost, reliability, flexibility
under various conditions/seasons, and environmental impacts.
The City of Ashland, Oregon plans to utilize the above criteria to select appropriate
interim and/or long term alternative(s) for those pollution sources contributing
measurably to the nutrient loading of Bear Creek.
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Urban Runoff Water Quality
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May 1992
Should any passive treatment facility be included in selected alternatives or pilot
studies, water quality nutrient monitoring will determine existing conditions prior to
installation of the proposed facility or pilot study. Water quality data will be
evaluated annually at the end of the winter season (April 1) if it is determined that
the city of Ashland, Oregon contributes meaningfully to the nutrient loadings of Bear
Creek.
3. Interim Activities
Representatives of all urban runoff sources met early in 1992 and agreed to continue,
refine, or initiate the following nutrient control activities as soon as possible and
assess the benefits on an interim basis.
a) Administration
development and refinement of storm and sewer line and surface water
mapping, including outfalls to Bear Creek or tributaries
b) Facility Review
1. development and refinement of inspection and maintenance program
for storm and sewer lines
2. verifying storm and sewer lines are used for their intended purpose and
that unnecessary nutrient loadings are not entering the storm drain
system
3. completing a "windshield" survey (along the lines of "streamwalk
approach" suggested by DEQ) to find likely sources of nutrients
entering the storm drain or natural streams in a city (Appendix F)
4. maintaining and enhancing, as needed, the street cleaning program
c) Public Awareness
1) preparing written information for.media (and billing) distribution of
a) the vulnerability of natural streams to pollution via storm drains
b) the need to minimize over-watering and chemical use on lawns
c) the role of urban citizens can help improve Bear Creek water m
quality
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Urban Runoff Water Quality
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May 1992
2) increasing public awareness on leaf pick-up service to minimize time
leaves remain in city gutter lines
3) promoting commercial user awareness of the'need to clean out storm
drain catch basins which only work if properly maintained
Should an option require verification of its effectiveness (such as a new passive
treatment facility), the city of Ashland, Oregon will initiate a pilot study within
6 months of selecting that alternative. That evaluation should be studied for 2 full
years to verify its effectiveness.
Assuming acceptance of this program plan by July 1992, the city of Ashland, Oregon
proposes the following timeline:
• Completion of a source inventory
(including confirmation by DEQ) 10/31/92
• Selection of interim alternative(s) 10/31/93
° Initiation of a pilot study (if needed) 3/31/94
• Completion of pilot study 3/31/96
• Selection of final options 6/31/96
• Implementation of approved alternatives 3/31/97
or 95
• Completion of objectives 3/97 or 3/95
° Annual reviews/reports April of each year
° Every two years - add # years, report to DEQ for 305-6 report
4. Other Controls
5. Responsibility
The city of Ashland, Oregon is responsible for selecting and implementing
appropriate options which will achieve stated goals. Because of the limited technical
resource staff available, the city of Ashland, Oregon is requesting that DEQ field and
laboratory water quality staff continue the 1988-91 nutrient investigation monitoring
if possible.
The Rogue Valley Council of Governments will continue to plan coordination among
the various cities, Jackson County, industry and agricultural agencies preparing
program plans. However, each entity has the final responsibility for the success of
their plan within their jurisdictions.
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Urban Runoff Water Quality
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May 1992
6. Authorities
The city of Ashland, Oregon has the needed . authority to implement those
components of the plan within its city limits. State laws covering water quality
problems such as "Offensive Littering" (ORS 164.775 et seq.) cover all aspects of
water pollution now. In addition, the protection of established beneficial uses in
Bear Creek provides DEQ with the necessary authority to oversee a basin-wide water
quality promotion and enfofcement effort outside the City limits of the city of
Ashland, Oregon.
No additional authority is expected to be required to implement the strategy.
C. Monitoring and Evaluation Plan
The purpose of monitoring will be to have quantitative and/or qualitative measure of
conditions and progress toward goals.
1. Parameters
The monitoring strategy includes the following components:
a) water quality monitoring including determination of present conditions,
verification of a nutrient contribution, as well as any specific contributions, by
the city of Ashland, Oregon and determination of progress toward the
program goal. Parameters include: Phosphate, Ortho Phosphate, Dissolved
Oxygen, Nitrate, Biochemical Oxygen Demand (BOD), and conductivity and
temperature.
As DEQ recommends, a "Streamwalk" approach will be used to prioritize sites
for more detailed monitoring. Conductivity measurements at key urban runoff
sites were begun by agricultural entities in September, 1991 and by both
agricultural and urban agencies in March, 1992. The former occurred during
irrigation season; the latter, prior to the 1992 irrigation season. The results
have been sent to DEQ for review. ,
b) plan component monitoring of selected alternative(s) which are chosen to
achieve the goal. '
c) monitoring of changing conditions such as growth or changing land uses within
the city of Ashland, Oregon which could influence the progress toward the
goal:
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Urban Runoff Water Quality
Program Plan
May 1992
d) monitoring of changing conditions in the watershed such as climate, or
changing water use patterns by agriculture which could affect the achievement
of the TMDL goal in a manner not under the control of the city of Ashland,
Oregon
e) monitoring of maintenance of the effectiveness of the plan in reducing
nutrients over the long term.
2. Schedule
Phase 1 of monitoring, the determination of present conditions, is already partially
completed by DEQ water quality staff.
Phase 2, the monitoring of plan components, changing conditions within the city, and
in the watershed,will proceed in conjunction with the plan implementation activities.
Phase 3, maintenance of the effectiveness of the plan implementation, will be
ongoing and adaptable to verify maintenance of achieved goals as the city and
watershed conditions change.
The Rogue Valley Council of Governments will assist in data gathering from other
activities outside the city of Ashland, Oregon to assure the success of Phases 3.and
4 above.
3. Monitoring Location(s)
Each city will inventory and monitor, using a conductivity meter (available at Rogue
Valley Council of Governments), any likely nutrient sources within their jurisdiction
to confirm nature and extent of these sources.
Additional water quality monitoring locations will be selected by the city of
Preliminary monitoring sites for each small city in the Bear Creek Valley are shown
below, indicating the interrelationships of the cities and other nutrient activities.
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Urban Runoff Water Quality
Program Plan _
May 1992
Central Point
Initially, semi-monthly water quality nutrient` monitoring is planned for Griffin
Creek at Beall Lane (upstream) and Scenic Avenue (downstream); Scenic
(downstream); Mingus Creek at Hwy. 99 (upstream) and Upton Road (downstream);
and Elk Creek at Beall Lane (upstream) and Interstate 5 (downstream). (Note:
these sites also represent the downstream data points for the agricultural monitoring
plan and possibly the industrial plans as well.)
Jacksonville
Semi-monthly water quality nutrient monitoring will be done at Daisy Creek at the
southerly city limits (upstream) and at the MID Canal crossing near Ralph Kim
Regulating Ponds (downstream);Jackson Creek at the west city limits (upstream) and
at MID canal crossing (downstream).
Phoenix
Semi-monthly water quality nutrient monitoring will be done on Coleman Creek at
(upstream) and at Bear Creek (downstream); on Bear Creek above
Bear Creek Estates Mobile Home Park (upstream) and Bear Creek below Coleman
Creek confluence (downstream).
Talent
Semi-monthly water quality nutrient monitoring will occur on Wagner Creek at
(upstream) and at Bear Creek (downstream); and on Bear Creek at
Valley View Bridge (upstream) and below the confluence of Wagner Creek
(downstream).
4. Types of Analyses (see Section IIICI)
D. Periodic Reviews
Periodic reviews of the plan, its progress and achievement and/or maintenance of its goals
.will be done every year. The review will focus on:
° The satisfactory progress in implementing the plan.
° The results of the monitoring and evaluation element of the plan.
° A decision to continue as planned or modify the plan to reflect new information
concerning the successes and failures thus far in implementation.
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Urban Runoff Water Quality
Program Plan
May 1992
Participants will include DEQ officials and other nutrient planning agencies as appropriate;
coordinated by RVCOG.
E. Information and Education
1. Education
A major component of the nutrient reduction effort is the education of citizens on
the nature and extent of the nutrient problem in the Bear Creek Valley and within
the city of Ashland, Oregon once it is determined. The Rogue Valley Council of
Governments already has a strong public awareness effort covering all aspects of
water quality in the Bear Creek Valley. . The city of Ashland, Oregon will rely on
RVCOG to continue that effort. An example of 1992 water quality handouts
distributed by the Medford Water Commission is shown in Appendix H.
If specific problems caused by citizen activity in the city of Ashland, Oregon
are found, educational materials will be developed and utilized as needed to
enhance our public's awareness of the problem and appropriate solutions.
For example, if it is found that citizens dumping yard clippings into backyard
stream or changing antifreeze in gutter lines contributes significantly to
nutrient loadings, then handouts will be utilized to instruct the public on more
proper disposal techniques. The current cooperative efforts of the local media
in these matters will continue to be a major public awareness tool.
The organization of public awareness materials will generally follow that
outlined in the original DEQ Guidance for information and education (I&E)
as excerpted from page 8 below:
"People that live, work, and recreate in the watershed need to hear
about and understand:
What the water quality problem is.
What they might be doing to cause or compound the problem.
What needs to be done to correct the problem and how they play an
important role.
What they may do to mitigate existing.or potential problems.
Where they can obtain assistance in correcting their share of the
problem
What the environmental, health, economic, and social consequences
are if the problem is not corrected."
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Urban Runoff Water Quality
Program Plan
May 1992
The typical population will be the citizens of the city of with
the objective to clearly define the problem and available solutions in a
manner that will convince the well-meaning majority of our citizens to do the
right thing. The actual products of the I&E will not be known until a specific
need is identified.
2. Public Involvement
The city of Ashland, Oregon will include the following public involvement
aspects into the development and preparation of the final program plan prior
to submittal for DEQ approval:
1) A Council Study Session will be noticed and scheduled to present the
draft plan to the citizens and Council of the city. All aspects,
recommendations, and implications of the plan approach will be
covered.
2) A properly noticed Public Hearing will be scheduled to present the
final draft of the plan (including input from the WQAC and the Study
Session) to the City Council for adoption and transmittal to DEQ for
approval.
F. Schedule
The City of Ashland, Oregon will work with other responsible cities in the
Bear Creek Valley to proceed approximately along the following schedule:
Staff Review of Draft Program Plan . . . . . . . . . . . . March - May '92
Coordination with Other Cities' . . . . . . . March '92 -
Staff Approval of Final Draft Urban Program Plan . . . . . May '92
Council Study Session . . . . . May '92
Council Adoption of Program Plan at Public Hearing . . . . June '92
DBQ Review of Program Plan . . . . . . . . . . . . May - Aug '92
DEQ Valley-wide Nutrient Monitoring . . . . . . . . . . . July '92
Implementation of Interim Alternatives . . . . . . . July '92 on
D132 Approval of Program Plan . . . . . . . . . . . . . September '92
DEQ Valley-wide Nutrient Monitoring . . . . . . . . . . February '93
Evaluation of Interim Alternatives Performance . . . . . Spring '93
Selection of Final Implementation Alternatives . . . . . Summer '93
Alternative Implementation Evaluation . . . . . . . . . . Summer '94
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Urban Runoff Water Quality
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IV. BUDGET
A. Resources Needed
The resources needed to implement the interim alternatives shown in this plan are
available with the general fund and special assessments of the City of
Technical assistance from RVCOG and DEQ will also be available. The costs of
Activities over and above these interim steps are not known at this time.
B. Funding Sources
The sources of funding which are now available to implement the plan include the
Street Fund of the city of Ashland, Oregon and the planning assistance grant to
RVCOG from DEQ which is effective through the end of June, 1992. Other possible
funding sources could include:
° further planning and implementation grants from DEQ (Section 319?)
.O use of the State's existing revolving loan fund for water quality enhancement
projects
funds from a future storm water utility or other special assessments
° stream enhancement funds from Oregon Fish and Wildlife, Soil Conservation
Service, etc.
° education funds and resources from Oregon State University Extension
Service
° private (foundation) funds and grants.
The funds needed to prepare the program plan for DEQ review and approval are
expected to come from a combination of the ,city's Street Fund and RVCOG
Planning Grant from DEQ. Funds needed to implement the plan will be assessed
when the various options are being reviewed for feasibility and cost effectiveness.
G. Reporting
The City of Ashland, Oregon will report on the progress of this effort annually to
DEQ. DEQ will report monitoring results annually to the City of
Page 23
Urban Runoff Water Quality
Program Plan
May 1992
H. Signed Agreement
The signed agreement between the city of Ashland, Oregon and DEQ covering the
implementation of the Watershed Management Plan will utilize the following
objectives:
° reason for agreement
° definition of lines of authority
° definition of lines of responsibility
° description of what is to be accomplished.
time frame
° liabilities
° Agreement cancellation clause
The format will be guided by that shown in Appendix II of DEQ's Non-Point Source
Guidance.
Data on land use, watershed and climatic conditions will be furnished to DEQ as
part of an annual reporting component of the plans. This.information can be used
to adjust the implementation strategy of the plan as needed (with the approval of
DEQ).
Page 24
Urban Runoff Water Quality ,
Program Plan
May 1992
APPENDICES
URBAN RUNOFF
# TOPIC
Al DEQ TMDL DESCRIPTION
A2 DEQ TMDL NOTICE TO CITIES
B LAND USE
Cl HISTORY OF BEAR CREEK WATER DEVELOPMENT
C2 BEAR CREEK DESCRIPTION/WATER QUALITY
D BEAR CREEK NUTRIENT DETAILS (DEQ)
E WQAC NUTRIENT SUBCOMMITTEE
F STREAM WALK SUMMARY
G CONDUCTIVITY RESULTS
H PUBLIC AWARENESS HANDDOUT
Page 25 (WQPLAN) URBAN
MEMORANDUM
February 21, 1992
TO Brian L. Almquist, City Administrator
FROM Keith E. Woodley, Fire. Chief
SUBJECT Wildland Fire Protection Within City Limits
and on City-owned Property
We have been working for the last six months on a fire protection
plan for the 1188 acres of wildland within the Ashland city
limits and those parcels of city-owned lands (795 acres) which
lie in our watershed. I am concerned that the Ashland Fire
Department is not properly trained or equipped to singularly
manage a wildfire suppression campaign in these areas. It would
seem prudent to enter into a contract with the Oregon Department
of Forestry to assist us in providing for prompt response and
control of wildland fires. If this is not done, property owners
will be financially responsible for all suppression services
rendered by the Oregon Department of Forestry if they respond.
The Oregon Department of Forestry has the authority under ORS
477.225 and ORS 477.001(7) , to designate these areas as "forest
lands" and assess a fire protection tax through the County
Assessor's Office. Within the City of Ashland we must request
this to be done if we feel it is necessary to provide for the
general safety of city residents in the wildland area. This is
already common practice in the unincorporated areas of the county
which fall in forest land.
I am sending a copy of this memo to Paul Nolte for his review.
If my understanding of the issue is legally correct, I will need
authorization to pursue this course of action.
All that area lying within the corporate city limits of the City
of Ashland, Jackson County , Oregon lying southerly of the
following described course :
Commencing at the intersection of the City limit line with
the northwesterly right of way of Lupine Drive; thence northerly
along the northwesterly right of way of Lupine Drive to the
westerly right of way of Greenmeadows Way; thence, northerly
along the westerly right of way of Greenmeadows Way to the
northerly right of way of Bellview Avenue; thence along the
northerly and westerly right of way of Bellview Avenue to the
southerly right. of way of Siskiyou Boulevard; .thence
northwesterly along the southerly right of way of Siskiyou
Boulevard to the westerly right of way of Clay Street., thence
southerly along the westerly right of way of Clay Street to the
south right of way of Mohawk Street; thence west along said south
right of way to the east right of way of Mary Jane Avenue; thence
south along said east right of way to the south right of way of
Mohawk Street; thence west along the south right of way of Mohawk
Street to the northeast corner Lot 1, Block 10 of Terra Linda
subdivision No. 2 to the City of Ashland, thence south along the
east boundary of said Block 10 to the northerly right of way of
Crestview Drive; thence northwesterly along the northerly right
of way of Crestview Drive to the east right of way of Hillview
Drive; thence north along said east right of way to the south
right of way Peachey Road; thence west along said south right of
way to the west right of way at Walker Avenue; thence north along
said west right of way to the north right of way of Woodland
Drive; thence westerly along said north right of way to the west
right of way of Leonard Street; thence northerly along said west
right of way to the north right of way of Madrone Street; thence
leaving said rights of way in a northwesterly direction to the
south right of way of Ashland Street at its intersection with the
east right of way of Roca Street; thence west along the south
right of way of Ashland Street to the west right of way of
Terrace Street; thence north along said west right of way to the
north right of way of Summit Street; thence east along said north
right of way to the west right of way of Hillcrest Street; thence
north along said west right of way to the southerly right of way
of Vista Street; thence northwesterly along said southerly right
of way to the west right of way of Fork Street; thence northerly
along said west right of way to the southeasterly right of way of
South Pioneer Street, thence southerly along said southeasterly
right of way to the south boundary of D.L.C. No. 40; thence west
along the south boundary of D.L.C. No. 40 to the centerline of
Ashland Creek; thence southerly along said centerline to the
north right of way of South Pioneer Street; thence westerly along
said north right of way to the westerly right of way of Granite
Street; thence northerly along said westerly right of way to the
southerly right of way of Nutley Street; thence westerly along
said southerly right of way to the westerly right of way of
Scenic Drive; thence northerly along said westerly right of way
to the south right of way of Wimer Street; thence along said
south right of way to the westerly right of way of Thornton Way;
thence northerly along said westerly right of way to an
intersection with the city limits of the City of Ashland also
being the northeast corner of Lot 9, Block 1 of Franeva Heights
Subdivision, being the terminus of this line and containing
approximately 1190 acres .
ASHLAND FIItE DEPARTMENT
MEMORANDUM
December 24, 1991
TO Jill Turner, Finance Director
FROM Keith Woodley, Fire Chief
SUBJECT Oregon Department of Forestry
Fire Suppression Contract
Recently I met with representatives of the Oregon Department of
Forestry to review the existing arrangement for ODF fire
suppression services with the City of Ashland. As a result of
that meeting, I am recommending several modifications to our
existing arrangement with ODF. We have the option of contracting
with ODF for $1.00 per acre, which will cover all potential fire
suppression costs, or to pay actual costs at the time ODF fire
suppression services are received. Clearly, to enter into a
contract with ODF would be the most prudent course of action
given the potential for a costly fire suppression campaign within
the City wildland-interface and on city-owned forested lands. A
close review of our current arrangement with ODF has identified a
need for the following adjustments:
Deletions Account Number Location
Airport Property 00300 11 39S 0001E
00400 12 39S 0001E
Additions Location
Superior Property 39 lE 22 TL500
Brevik Property 39 lE 22 TL400
Upper Lithia Park 39 lE 16 TL1300
39 lE 9 TL100
East of Lithia Springs 39 lE 7 TL700
(Old Ice Plant) 39 lE 7 TL800
NW Ashland/Interface Zone (legal attached) 1188 acres
of •sN .,,
0n
0 24 , 1992
�v: Steve Hall
jfrLJM: Sharon Laws , Senior Program Director
**ubjed:
The Alzheimers Association of Southern Oregon will hold
a fundraising walk in Medford on October 3, 1992. The
money raised will be used locally for patient and care-
giver needs . It is also hoped that this walk will further
educate the public about this disease .
In this regard, they have requested that the Senior
Program be a sponsor of the walk. Our contribution would
be announcement in the utility bill insert and waiving
the fee for the banner across Main Street the week prior
to the walk.
Donna has given me information on the banner. I 've
talked to Bob Nelson regarding the liability question
for the City and he feels there should be risk.
He suggested I run it by you. . . . .whether it needs to
go to City Council or whatever. . . .before we commit to
the Alzheimers Association.
Thanks.
ed oo- 5 4 6.L
•E.T-'N4 ^t /1)Nll(V
A EIMER'�
A ti 5 O C I A 1 I O N
Someone to Stand Bylbu.
Southern Oregon Chapter
804 B Bennett Street
Medford, OR 97504 -
(503)773-9661
May 12, 1992
Ashland City Council
City of Ashland
20 East Main
Ashland, OR 97520
Att: Administration
To Whom it May Concern,
We are pleased that the City of Ashland is willing to have the
banner for the Alzheimer' s Memory Walk displayed the week of
September 28th - October 4th.
We are requesting that fee for displaying this banner be waived as
we are a non-profit agency.
Enclosed is a brochure about the Alzheimer' s Association. Our
local chapter has been very active in providing education and
services to those who have Alzheimer' s and their families. We are
always available to provide programs to the community about this
devastating disease.
Thank you for your consideration.
Sincerely,
Dorothy St/raw, R.N.
Chairperson, Alzheimer' s Memory Walk
Southern Oregon Chapter
ALZHEIMER'S DISEASE AND RELATED DISORDERS ASSOC.INC.
mEmaranAum
May 12 , 1992
�REGO
0, Council
r
ram: Pam Barlow, PW .Admin. Asst.
p�ltjQC : Airport Aviation Activity, Waiver
Action Requested
Approval of a lease agreement for the operation of a
Flight Instruction business waiving section 3 of
Category C. Flight Instruction of the Airport
Minimum Standards requiring an office on the
airport.
Background
Randal Sedwick is interested in developing a flight
instruction service at the Ashland Airport. The 9
current standards for this type of aviation activity
at Ashland Municipal Airport require him to meet the
minimum standards for a fixed base operator and
additional standards for this type of specialty
activity.
Sedwick cannot meet the office requirement because
there is no more land available for development
under the old airport master plan. The new master
plan is pending and should be adopted within 1 to 2
months. Sites for this type of activity will be
designated and will become available as soon as
services can be provided to these sites. We do not
know how long it will take before sites become
available; it could be from several months to
several years.
Sedwick is proposing to operate the business out of
his home. A tie-down for his aircraft is available.
Since Council officially adopted the requirements,
Council approval is required for waivers. I would
like to request Council approve the proposed lease
and empower to Steve Hall, the Director of Public
Works to negotiate an agreement on section 119.
Payment by the Operator" with the lessee, with final
lease approval. to be granted by the City
Administrator.
FLIGHT INSTRUCTION FIXED BASE OPERATOR AGREEMENT
FOR THE ASHLAND MUNICIPAL AIRPORT
Flight Instruction Fixed Base Operator Agreement made this
day of , by the CITY OF ASHLAND ("City") and Randal
Sedwick ("Operator") .
RECITALS:
A. Operator desires to become a fixed base operator in order to
conduct flight instruction at the Ashland Municipal Airport
("Airport") .
B. Section 3 of Category C of the "Minimum Standards at Ashland
Municipal Airport, Ashland, Oregon" adopted by the City Council on
January 4, 1990, a copy of which is attached as Exhibit B (further
referred to in this agreement as "the minimum standards") require
that a fixed base operator performing flight instruction:
"Lease from the City sufficient land on which to locate all
required improvements, including and parking space for
customers and to provide classroom and/or office space.
F Customary accommodations for the convenience of users,
including a pilot waiting area, rest rooms, informational
services (such as connections to the flight service stations
and United States Weather Bureau) and public telephone service
will also be provided. "
Because no land is currently available for additional fixed base
operators, City is unable to lease property to Operator for
Operator's air taxi service. City has the power to waive this
standard when such waiver is in its best interest and the waiver
would not be discriminatory to those operations at the Airport.
City finds that waiving this standard is in its best interest and
that the waiver is not discriminatory to operations at the Airport
and by entering into this agreement. makes such waiver.
C. City and Operator desire, however, that Operator establish the
service at this time with the understanding Operator will lease
property and provide" all facilities required by the minimum
standards when such property is made available by the City.
Operator is not first on the waiting list for such property and the
execution of this agreement will not change the ranking on the
waiting list.
_.City and Operator therefor agree:
1. Description of leased premises. City shall lease to Operator
as a Fixed Base Operator a part of the Ashland Municipal Airport,
an area ("the premises") , when available at some point in the
future, along with ingress and egress to the premises. The
description and rent for the premises shall be as mutually agreed
upon by the City and Operator when the City, in its sole
discretion, determines an area is available for lease. If the City
Page 1-AIRPORT LEASE-FBO wairport\sedwick.lse)
}
and Operator are unable to agree as to the description and rent
within 60 days of the date City notifies Operator that an area is
available, then this agreement shall automatically terminate on the
sixtieth day following such notice.
1. 1. Lease agreement. If an agreement is reached within such
60 day period, then at such time the parties shall enter into a new
lease agreement incorporating the description and rent and the
terms of this agreement and the terms specified on the attached
Exhibit A. This agreement shall terminate upon the execution of
the lease described above.
1.2 . Airport available to others. The balance of the Airport
is used for general aviation aeronautical activities, and is
available on an equal basis to qualified persons, firms and
corporations who qualify as "Fixed Base Operators" , or "Specialty
Operators" at the Airport and under separate leases.
2 . Term. The term of this agreement is five years, commencing at
12: 01 A.M. on the day of 1992 . It is agreed that the
parties will, prior to the expiration of this agreement, discuss an
extension of this agreement or renewal for an additional five years
if the parties can agree upon the terms and conditions for the
additional five-year period. If the parties are not able to agree
upon an extension no later than 120 days before the expiration of
the original term .period, then the agreement shall terminate as
stated above and at the end of the original five years.
3. Purpose. The Operator shall provide a service at the Airport
solely for the uses and purposes of conducting the business of a
fixed base operator: "Category C. Flight Instruction and Aircraft
Rental" as described in the minimum standards.
3. 1. Compliance with minimum standards. Except as waived in
Recital B above, Operator shall comply with the minimum standards
as they now exist or as they may be changed in the future.
3 . 2. Noise Impact. Due consideration for the noise impact on
the community surrounding the Airport will be given by the Operator
in the selection of aircraft and related activities, all in accord
with the laws, rules and regulations and ordinances of the City of
Ashland as they now exist or as they may be changed in the future.
3 . 3. Conflicting Standards. In the event the above standards
conflict with the provisions of the City or other applicable local,
state or Federal regulatory agency, the most restrictive standard
shall be applied.
4 . Facilities Development. The City has the right to further
develop and improve the Airport, its property, improvements and
future facilities, including hangar construction as the City deems
appropriate to the public interest and shall have no responsibility
to the Operator for any loss of revenue which might be caused by
such development or improvement.
Page 2-AIRPORT LEASE-FBO (p:airport\sedwick.Ise)
e
5. Public Benefit. The Operator agrees to conduct its business
for the use and benefit of the public and to make available to the
public on fair and reasonable terms all of its services at
reasonable prices so as to result in a reasonable profit to the
Operator.
6. FAA Exclusive Rights Prohibition. Nothing contained in this
agreement shall be construed to grant or authorize the granting of
exclusive rights within the meaning of Section 308 (a) of the
Federal Aviation Act of 1958 as amended.
7. Insurance. Operator shall obtain and maintain continuously in
effect at all times during the term of this agreement, at
Operator's sole expense, the following insurance:
7 . 1. Comprehensive insurance. Comprehensive general
liability insurance protecting City and its officers, agents and
employees against any and all liabilities that may allegedly in any
way relate to the operation by operator, this insurance to be in
the minimum amount of $500, 000, combined single limit coverage.
Such limit shall automatically increase in the event of any change
in the provisions of ORS 30. 270, or in the event these limits are
found to be not totally applicable to a city.
7. 2 . Additional insureds. All policies shall include the
City, its officers, commissions, elected officials, employees and
agents as additional insureds.
7 . 3 . Primary insurance. The insurance shall be considered
primary to any other insurance or self-insurance of the City.
7.4 . Insurance certificate. A certificate evidencing such
insurance coverage shall be filed with the City prior to the
effective date of this agreement, and such certificate shall
provide that such insurance coverage may not be canceled or reduced
or changed in any way adverse to the City without at least 30 days
prior written notice to the City. The policy shall be continuous
until canceled as stated above. If such insurance coverage is
canceled or changed, Operator shall, not later than 15 days prior
to the termination or change in the insurance coverage, file with
the City a certificate showing that the required insurance has been
reinstated or provided through another insurance company or
companies. In the event Operator shall fail to furnish the City
with the certificate of insurance required, City may secure the
required insurance or self-insure at the sole cost and expense of
Operator, and Operator agrees to reimburse City promptly for the
cost, plus ten percent of the cost for City administration.
8. Indemnification. Operator shall keep, indemnify and defend and
hold harmless City, its officers, agents and employees, from and
against any and all claims, demands, suits, judgments, costs, and
expenses, including attorney's fees asserted by any person or
persons, including agents or employees of the City or Operator, by
reason of death or injury to persons or loss or damage to property
that allegedly results from Operator's operations, or anything done
Page 3-AIRPORT LEASE-FBO (p:airport\sedwickAse) '
f
or permitted by Operator under this agreement, except for the
extent attributed to acts or omissions of City of its officers,
agents or employees.
9 . Payment by Operator. Operator agrees to pay to the City during
the term of this agreement, the following sums and amounts:
9 . 1. Basic fee. A basic fee of $ per year subject to
annual adjustment described below in this paragraph. The basic
fee shall be paid annually in advance on the first day of March,
except that for the first year of this agreement the fee shall be
paid upon execution of this agreement by Operator.
The annual basic fee shall increase, but not decrease, in
accord with the increase in the Consumer Price Index, Urban
Consumers, for Portland, Oregon. The year 1967 shall equal -100 and
the index used shall be Consumer Price Index for all urban
consumers for the Portland, Oregon area. The base period shall be .
for the period ending December, 1991. If information for that
month is not available, the next preceding month(s) shall be used.
The increase in the rent shall be determined and made effective on
an annual basis, with the first period being one year from the date
this Lease commences, and on each succeeding year. The rent will
not decrease if the Consumer Price Index decreases.
In the event the relevant Consumer Price Index for the
Portland; Oregon area is no longer published, the U.S. Department
of Labor's comprehensive official index most nearly answering the
foregoing description shall be used.
If either of the above indices are no longer published,
then an index generally recognized as authoritative shall be
substituted. If the parties are unable to agree within 60 days
after demand by either party, a substitute index shall be selected
by the chief officer of the Portland regional office of the Bureau
of Labor Statistics or its successor.
9. 2 . Payment at City Hall ; interest. Operator agrees to pay
all sums due without notice by check payable to the City of
Ashland, delivered or mailed to the Finance Department, City Hall,
20 East Main Street, Ashland, Oregon 97520. A delinquency charge
of 1.5% per month shall be added to payments required by this
agreement which are more than ten days delinquent.
10. Compliance with laws. The operator shall comply with all
State and Federal rules, including but not limited to, the effluent
standards or prohibitions established under Section 307 (a) of the
Clean Water Act for Toxic Pollutants. Operator shall obtain City
of Ashland and Airport business licenses.
Page 4-AIRPORT LEASE-FBO (p:airport\sedwick.Ise)
e •
11. Federal preeminence. All rights, privileges and liabilities
imposed by this agreement are subject and subordinate to any
conditions, restrictions, limitations, rules, regulations or future
requirements for modification of this agreement, by any agreement
or contract pertaining to the Airport between the United States
Government or any other department or agency of either the United
States Government or the State of Oregon.
12. Minority Business Plan. The Operator agrees to the terms and
conditions of the City's adopted Minority Business Plan currently
in effect with the FAA and to be amended from time to time as
required by the FAA.
13 . Termination. This agreement shall be terminated upon
execution of a lease by the parties as provided in paragraph 1 and
may be terminated upon proper notice 90 days in advance of such
termination date, and upon the following conditions:
13 . 1. Termination by Operator. This agreement shall be
subject to termination by Operator in the event of any one or more
of the following events:
13. 1. 1. The abandonment of the Airport as an airport or
airfield by the City.
13. 1.2 . The default by the City in the performance of
any of the terms, covenants or conditions of this agreement,
and for the failure to continue for a period of 30 days after
receipt of notice from Operator concerning the default,
provided that if the remedy takes longer than 30 days, then
the term of notice shall be so extended.
13. 1. 3 . Damage to or destruction of all or a material
portions of the Airport, and which are necessary for the
operation of Operator's business, and election by City not to
replace such improvements within six months after destruction.
13. 1.4 . The lawful assumption by the United States, or
any authorized agent of the operation, control, or use of the
Airport, or any substantial part or parts, in such a manner as
to substantially restrict Operator from conducting business
operations for a period, in excess of 90 days.
13 .2 . Termination by City. This agreement shall be subject
to termination by City in the event of any one or more of the
following events:
13.2. 1. . Failure to pay the basic or percentage fee or
failure to pay any money due to the City as set forth in this
agreement.
13.2 .2 . The default by Operator in the performance of
any of the terms, covenants or conditions of this agreement,
and the failure of Operator to remedy or undertake to remedy,
to City's satisfaction, such default for a period of 30 days
Page 5-AIRPORT LEASE-FBO (p:airport\sedwickAse)
after receipt of notice from City to remedy the same.
13 . 2 . 3 . The filing of a voluntary petition in
bankruptcy, including a reorganization plan, or filing in
Chapter 11 of the Bankruptcy Act, and general or other
assignment for the benefit of creditors, or as adjudicated as
bankrupt or if a receiver is appointed for the property or
affairs of Operator.
13 .2 .4 . The failure' to conduct the business or to
perform any duty as required in section 5.
14. Affirmative Action Program. The Operator assures that it
will undertake an affirmative action program as required by 14 CFR
Part 152, sub-part E, to insure that no person shall, on the
grounds of race, creed, color, age, national origin or sex, be
excluded from participating in any employment activities covered in
14 CFR, Part 152, sub-part E. The Operator assures that no person
shall be excluded on these grounds from participating in or
receiving the services or benefits of any program or activity
covered by the sub-part. The Operator assures that it will require
that its covered sub-organizations will provide assurances to the
City that they similarly will undertake affirmative action programs
and that they will require assurances from their sub-organizations
as required by 14 CFR, Part 152, sub-part E to the same effect.
15. Public Facilities. The Operator shall also have a
non-exclusive right to use, in common with others, all public
airport facilities and improvements of a public nature which are
now, or may in the future be connected with, appurtenant to,
landing, taxiing, parking areas, and other public use facilities.
16. Closing Airport. The City may choose to do construction work
or maintenance work on portions 'of the Airport and accordingly the
City may, when reasonably necessary, close the Airport so that the
Operator will be required to temporarily suspend activities, and
will not have ingress and egress to its operation.
OPERATOR CITY OF ASHLAND
BY
Randal Sedwick City Administrator
Reviewed as to content:
City Department Head
Reviewed as to form:
City Attorney
Page 6-AIRPORT LEASE-FBO (p:airport\sedwick.(se)
EXHIBIT A
ADDITIONAL TERMS TO BE INCORPORATED INTO FUTURE LEASE
1. Lighting. The Operator shall install lighting fixtures on the
premises necessary to its operation and to protect the safety of
guests, patrons, and employees. Lighting fixtures shall conform to
the guidelines for lighting fixtures. The City shall review and
approve lighting fixtures, location, intensity and illuminating
effects of . the light fixture(s) to ensure that it presents no
hazard to Airport operations.
2 . Graphics and Signs. All graphics and signs on the premises
shall be consistent with the objectives and conform to the
regulations for graphics and signs as contained in the rules,
regulations, and ordinances of the City of Ashland as they now
exist or may be amended in .the future, and as accepted by FAA
requirements.
3 . Additional responsibilities of Operator. Operator further
agrees to:
3 . 1. Keep the premises in a neat and orderly manner, free of
offensive or dangerous materials or conditions.
3 .2 . Pay all utility costs.
3 . 3 . Not sublease all or any portion of the premises.
3 .4 . Not fuel aircraft or store fuel on the premises.
3 . 5. Make an irrevocable election (binding on the Operator
and all successors in interest under this agreement) not to claim
depreciation or investment credit with respect to any property
financed with tax-exempt obligations of the City (including all
property used by the Operator under this Agreement) ; (2) the
Operator certifies to the City that the term (as defined in
168 (1) (3) of the Code) is not more than 80 percent of the expected
economic life of the property used by the Operator under this
Agreement (as determined in Section 147 (b) of the Code); and (3)
the Operator acknowledges that it has no option to purchase any
such property.
3 . 6. Certify that' it will not use any part of the hangars
financed with proceeds of any tax-exempt obligations issued by the
City for office space, except for office space that is de minimis
in size and cost and that is directly related to its day-to-day
operations at the Airport as required by Section 142 (b) (2) of the
Code.
3 . 7 . Not use or permit the use of the premises as any lodging
facility, any retail facility (including food and beverage
facilities) in excess of a size necessary to ,serve passengers and
employees at the Airport, as any retail facility (other . than
parking) for passengers or the general public located outside the
. 1 of 2-EXHIBIT A
terminal, as an office building for individuals who are not
employees of the City, or as any industrial park or manufacturing
facility. No part of the premises financed with any portion of the
proceeds. of any tax-exempt obligations issued by the City shall be
used to provide any airplane, skybox or other private luxury box,
health club facility, a facility primarily used for gambling, or
store the principal business of which is the sale of alcoholic
beverages for consumption off-premises as prescribed by Section
147 (e) of the Code.
4 . Removal of Property.
4 . 1. Subject to paragraph 4 . 2 below, upon termination of this
agreement, Operator, at its sole expense, shall remove from the
premises temporary structures, signs, trade fixtures, furnishings,
personal property, equipment and materials owned by Operator and
which Operator was permitted to install or maintain under the
rights granted under this agreement. If Operator shall fail to do
so within ten days, City may, at its option, effect such removal or
restoration at Operator's expense, and Operator agrees to pay City
such expense promptly upon receipt of a proper invoice. Any
improvements not removed by Operator pursuant to this paragraph
shall become the property of City without any right of Operator to
compensation or reimbursement, except as provided in paragraph 4.2
below.
4 .2 . At any time three months prior to 'the termination date,
City shall have the option to purchase, on such termination date,
all permanent improvements on the premises at an agreed price. If
no agreement can be reached, the purchase price shall be the fair
market value to be determined by agreement of two MAI appraisers,
one chosen by each party. If the two appraisers cannot agree upon
a fair market value, they shall choose a third MAI appraiser. The
determination of fair market value by a majority of the three
appraisers shall be final and binding upon the parties, provided,
City may elect not to purchase such improvements. All fees of
arbitration shall be paid by the party appointing such arbitrator.
All other fees and expenses of the arbitration shall be shared
equally by the parties.
2 of 2-EXHIBIT A
EXHIBIT B
"Minimum Standards at Ashland Municipal Airport, Ashland, Oregon"
Aemorandum
,.
May 11, 1992
OREGON
Brian Almquist, City Administrator
Steven Hall, Public Works Director
rum: J 1 ( '.�
r� Grover Street Vacation
p�liv;Ptf:
ACTION REQUESTED
City Council approve first reading of attached ordinance vacating
Grover Street from Sheridan Street to North Main Street
maintaining a 15-foot pedestrian easement and a 30-foot access
easement for the Hargadine Cemetery.
BACKGROUND
City Council discussed several options for a pedestrian easement.
The Council approved a 15-foot pedestrian easement for the full
length of the proposed vacation at the May 5, 1992 Council
meeting. The Council's intent is to allow "trading" of the
easement with future developers of adjacent property to provide a
reasonable access to North Main Street.
SMH:rm\Grover3.Vac
cc: Ed Pentkowski, Applicant
Jim Olson, Assistant City Engineer
Encl: Ordinance w/Exhibit "A"
ORDINANCE NO.
AN ORDINANCE VACATING A PORTION OF GROVER STREET.
WHEREAS, Notice of the Public Hearing on the proposed vacation of Grover Street has
been given in accord with the provisions of Chapter 271 of.the Oregon Revised
Statutes.
NOW, THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS
FOLLOWS:
SECTION 1. It is determined that the public interest will be best served by the vacation of the
unopened portion of Grover Street between Sheridan Street and North Main Street located in
the City of Ashland, Jackson County, Oregon, more particularly described on attached Exhibit
"A".
SECTION 2. For the foregoing reason, the street located on the land described above is
vacated, provided that a pedestrian access way is reserved.
The foregoing Ordinance was-first read on the _ day of , 1992, and duly
PASSED and ADOPTED this _ day of 1992.
Nan E. Franklin "
City Recorder
SIGNED and APPROVED this _ day of , 1992.
Catherine M. Golden
Mayor
Approved as to form:
Paul Nolte
City Attorney
ww�w
Exhibit 'A'
VACATION OF A PORTION OF GROVER STREET
Beginning at the Northeast corner of Lot 5 of the W.C. Meyer
Addition to Ashland, Oregon, as now recorded;
THENCE South along the Easterly boundary line of Lots 5 and
10 a distance of 475.2 feet, more or less, to the Southeast corner
of Lot 10 of said Addition; - -
THENCE East along the Northerly right of way line of Sheridan
Street a distance of 60 feet to the Southwest corner of Lot 11 of
said Addition;
THENCE leaving the Northerly right of way line of Sheridan
Street,. North along the Westerly boundary line of Lots 11 and 4 a
distance of 475.2 feet, more or less, to the Northwest corner of
Lot 4 of said Addition; I
THENCE East along the Northerly boundary line of Lot 4 a
distance of 22 feet, more or less, to the Southwesterly right of
way line of the relocated Pacific Highway (North Main Street)
being normal therefrom and 60.0 feet from the centerline of said
highway according to Oregon State Highway Drawing No. 8B-3-17,
dated August 1956;
THENCE in a Northwesterly direction to the Southeast corner
of Lot 3 of the W.C. Meyer Addition to Ashland, Oregon, as now
recorded;
THENCE South along the East boundary line of that stub or
parcel of land as vacated per City Ordinance No. 447 and recorded
in Volume 223, Page 406 of the Deed Record's of Jackson County,
Oregon 60 feet to the Northeast corner of Lot 5 of said Addition
and there terminating.
RESERVING THEREFROM, an easement for the purpose of 'Ingress
and Egress' , to be utilized by the Hargadine Cemetery Association,
its heirs, assigns and successors in interest, over and across a
strip of land 30 feet in width, lying Easterly of and contiguous
to, when measured normal therefrom, the Easterly boundary line of
Lot 10 of the W.C. Meyer Addition to Ashland, Oregon, as now
recorded. Extend and/or shorten the Easterly easement right of
way line .to close upon the Northerly right of way line of Sheridan
Street, as required.
ALSO, RESERVING THEREFROM, a 'Pedestrian Access Way' over and
across a strip of land 15.0 feet in width lying Westerly of when
measure normal therefrom and being contiguous to, a line which is
situated 30.0 feet Easterly of, when measured normal therefrom,
the Easterly property line of Lots 3, 5 and 10 of the W.C. Meyer
Addition to Ashland, Oregon, as now recorded. Extend and/or
shorten the side lines of said 'Pedestrian Access Way' to close
upon the Northerly right of way line of Sheridan Street and upon
the Southwesterly right of way line of the relocated Pacific
Highway (North Main Street) , as required. It is intended for this
'Pedestrian Access Way' to be continuous and uninterrupted, from
the Northerly right of way line of Sheridan Street to the
relocated Southwesterly right -of way line of the Pacific Highway
(North Main Street) , as set forth hereinabove.
VACATION OF A PORTION OF GROVER STREET
Page 2
ALSO, RESERVING THEREFROM a Public Utility and Road Slope
Easement over, across and through a strip of land 10.0 feet in
width, Northerly of and contiguous to, when measured normal
therefrom, the Northerly right of way line of Sheridan Street.
City of Ashland January 24, 1992
20 East Main Street Revised 3/02/1992
Ashland, Oregon 97520
ref: C91-04A.leg '
Exhibit 'A'
REGISTERED
PROFESSIONAL
LAND SURVEY.QR
OREGON
JULY S. 1966
EYERETT L SWAIN
739
r `
RESOLUTION NO. 92-
A RESOLUTION OF THE CITY OF ASHLAND CALLING FOR LAND USE HEARINGS
ON A REVISION TO THE CITIZENS PLANNING ADVISORY COMMITTEE'S
ORGANIZATION.
RECITALS:
A. The State of Oregon requires a Citizen Involvement Program
for effective citizen input into all phases of the planning
process.
B. The City Council has determined that the CPAC program would
function more effectively if reorganized.
C. Reorganization of the CPAC process will require amendments
to the Comprehensive Plan and Zoning Ordinance.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The Planning Director is directed to prepare the
necessary changes to the Comprehensive Plan and implementing
ordinances, and to schedule the necessary land use hearings to
adopt the changes reflected in the recitals.
The foregoing resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the
day of 1992 .
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of , 1992 .
Catherine M. Golden
Mayor
Reviewed as to form:
Paul Nolte
City Attorney
(d:\council\resos92\cpac)
o4."OF ASN4ti" .
f.. May 13 , 1992
VDI . City Council
�PXIIIItI Mayor
#ubjPct Reorganization of CPAC
The Committee for Citizen Involvement met several
months ago and discussed the options for
reorganizing CPAC. It was the general consensus
that what was needed was better communication with
citizens, and that CPAC should form one of the major
ways that we receive information and opinions from
the average citizen. A second component, better
information flowing out from the City to the
citizen, would be addressed separately. It was
agreed that when CPAC duplicated functions already
provided by other committees and commissions,
conflict often resulted, and this should be avoided:
Also, CPAC's role as a "brain trust" to develop
innovative solutions to specific problems has been
supplanted in recent years by the use of special ad-
hoc committees. It was also agreed that the use of
ad-hoc committees was superior to the use of CPAC,
as it involved a broader variety of people.
However, continued participation in these committees
by members of CPAC was deemed important.
The Committee agreed that CPAC should be reorganized
as follows:
1) The CPAC neighborhoods should be cut from
eight to 5, and coincide with the elementary
school neighborhoods.
2) There would be two representatives from each
neighborhood, and they would serve a two year
term.
3) The CPAC representative would be well known
to the neighborhood, possibly .by sending the
name, address, background, and photograph of
each representative to' the residents of the
neighborhood, and inviting them to call or stop
by to discuss city issues.
4) Each CPAC representative would receive
training on who to call to resolve problems,
and how to assist citizens in addressing issues
that they bring up.
5) Each neighborhood would have an annual
meeting, where City staff would be there to
discuss what was planned in their neighborhood.
item covered would be planning and zoning, as
well as public works activities in their area.
The input from these neighborhoods would' be
used to evaluate, and in some cases, det
priorities (e.g. resurfacing) .
6) Significant planning actions would be
introduced to the neighborhood at neighborhood
meetings. These would be informal affairs, not
hearings, where people could discuss freely all
their concerns and ask any question they
wanted. The developer would be invited to
attend, and could interact with the
neighborhood residents in an informal, non-
threatening basis.
7) Quarterly meetings would be scheduled for
the ten CPAC representatives. Among the agenda
items would be "what are the issues on the
minds of your neighborhoods" . The group would
try to identify the major issues as questions
to be asked in opinion polls or focus groups.
The City would use this information (along with
input from staff, council members, and other
sources in developing quarterly or semi-annual
opinion polls of the 'citizenry at large. This
would give the council regular information on
the "average" citizen's point of view.
Because of staff commitments to the CDSC study, this
was deferred for several months, while that study
was underway. Now that the CDSC ordinances are in
the hearing process, we should move quickly to
reorganize and revitalize Ashland's CPAC.
I think that the system outlined above would be the
best way to develop a new and better citizen
involvement process. This would take ordinance and
Comprehensive Plan changes, and also we should
recruit new CPAC members. I would request that the
Council pass the attached resolution beginning the
CPAC changes, and .also authorize a call for
volunteers through the media and the newsletter.
AS
Atmorandnm
agEppa► , May 12, 1992
i
II' Brian Almquist, City Administrator l 1
Steven Hall, Public Works Director
Airport Rental Rates
ACTION REQUESTED
City Council adopt attached resolution setting T Hangar and Tie
Down rental rates for Ashland Municipal Airport.
BACKGROUND
The City of Ashland purchased the T Hangars from Southern Oregon
Skyways on October 29, 1987 . The current rates were established
at that time.
On April 24 , 1990, staff presented City Council with a resolution
confirming the rental rate for T Hangars and Tie Downs.
Attached is an information sheet on the analysis of the rental
rate for the existing T Hangars operated by Southern Oregon
Skyways. The combined rental rate for the general storage and
aircraft storage areas is $0. 112 per square foot.
Using the same per square foot rate for a closed hangar produced
the rental rate for Ashland's closed T Hangars. The other
increases are to the nearest dollar and a similar rate increase
of about 6% per year.
The Medford-Jackson County Airport charges $125 to $145 for
single-engine T Hangars. The overnight tiedown fee is $3 and the
monthly tiedown fee is $24 for single-engined aircraft. These
were effective in January, 1991.
The proposed fees are competitive with the private hangars at
Ashland Municipal Airport and the Medford-Jackson County Airport.
Airport Rental Rates
May 12 , 1992
page 2
The rates are as approved by the Budget Committee.
Staff recommends approval.
SNX:rm\Airp\Rnti Fees.mem
cc: Pam Barlow, Administrative Assistant
'Jill Turner, Finance Director
Paul Nolte, City Attorney
Airport Commission
encl: Resolution
Cost Comparison
RESOLUTION NO. 92-
A RESOLUTION ESTABLISHING RENTAL RATES FOR T-HANGARS AND TIE-DOWN
SPACES AT THE ASHLAND MUNICIPAL AIRPORT AND REPEALING RESOLUTION
90-16.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The following rates are established for facilities at
the Ashland Municipal Airport.
A. T Hangars with doors $115.00 per month
B. T Hangars without doors $100.00 per month
C. Tiedown Space $ 24 .00 per month
D. Tiedown Space $ 5.00 per overnight
SECTION 2 . The rates are effective July 1, 1992 .
SECTION 3 . The rates adopted by this resolution will be
increased annually on July ist based on the Engineering News
Record Construction Cost Index (ENR) . The City Administrator
will provide the City Council with a review of the rate structure
with the 1995-1996 budget. The initial ENR is established at
4927 .
SECTION 4 . Resolution 90-16 is repealed on the effective .date of
this resolution.
SECTION 5. Classification of the fee. The fee specified in
Section 1 of this resolution is classified as not subject to the
limits of Section llb of Article XI of the Oregon Constitution
(Ballot Measure 5) .
The foregoing resolution was READ and DULY ADOPTED at a
regular meeting of the City Council of the City of Ashland on the
19th day of Mme, 1992 .
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of May, 1992 .
Catherine M. Golden, Mayor
Rev' wed as ton form:
Paul Nolte, City Attorney
CITY OF ASHLAND
PUBLIC WORKS DEPARTMENT
ASHLAND MUNICIPAL AIRPORT
RATE ANALYSIS 1992-1993
Last Update = 11-May-92
---------------------------------------------
Item Current Proposed Percent/
Rate* Rate** Year Incr
---------------------------------------------
Closed T Hangar $90 $115 5.75%
Open T Hangar $80 $100 5. 18%
Tiedown Monthly $18 $24 6.90%
Tiedown Overnight $3 $5 13 .80%
---------------------------------------------
* Established 30-Sep.-87
** Effective 01-Jul-92
------------------------------------
HANGAR RENT COMPARISSONS
------------------------------------
Item # Units Rent
------------------------------------
PRIVATE T HANGAR
Closed T Hangar 10 $175
Storage Unit 2 $75
Total Area 16920
Rent/s. f.. $0. 112
PROPOSED CITY T HANGAR RENT
Closed T Hangar 10 $115
Total Area 10240
Rent/s. f. $0. 112
MEDFORD/JACKSON COUNTY as of 1/91
Single Engined Hangar $125
. Single Engined Hangar $145
Multi Engined Hangar $150
Multi Engined Hangar $165
RESOLUTION NO.
A RESOLUTION APPROVING AMENDATORY AGREEMENT NO. 3 TO THE ENERGY
SMART DESIGN OPTION 3 UTILITY AGREEMENT_ WITH BONNEVILLE POWER
ADMINISTRATION (BPA) .
RECITALS:
A. The City of Ashland is a participant in the Energy Smart
Design Assistance Program for commercial conservation
measures.
B. BPA is expanding its commercial conservation program for
commercial conservation measures.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Amendatory Agreement No. 3 to Contract No. DE-MS79-
88BP92542-Energy Smart Design Program (option 3) is hereby
approved.
SECTION 2 . The Mayor and City Recorder are authorized and
directed to sign the agreement on behalf of the City.
The foregoing resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the
day of 1992 .
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of 1992 .
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney