HomeMy WebLinkAbout1992-0616 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda,
unless it is the subject of a public hearing which has been closed. If you wish to
speak, please rise and after you have been recognized by the Chair, give your
name and address. The Chair will then allow you to speak and also inform you as
to the amount of time allotted to you. The time granted will be dependent to some
extent on the nature of the item under discussion, the number of people who wish
to be heard, and the length of the agenda.
7�Q �
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
JUNE 16, 1992
I. PLEDGE OF ALLEGIANCE: 7: 30 P.M. , Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: Executive Session and Regular Meeting of
June 2 , 1992 .
IV. SPECIAL PRESENTATIONS & AWARDS:
1. Police Department Employee Recognition Awards.
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions & Committees.
2 . Liquor license David Richard Lewis dba PLAYERS, located at
41 N. Main St.
3 . Monthly Departmental Reports - May 1992 . \
VI. UNFINISHED BUSINESS:
1. Water status report by Director of Public Works.
2 . Planning Director's listing of Department priorities.
VII. NEW & MISCELLANEOUS BUSINESS:
1. Appeal from a decision of the Director of Public Works
denying permission to fill swimming pools due to water
emergency.
2 . Request to waive standards for airport-related business at
Ashland Municipal Airport (glider rental) .
3 . Request from Street Tree Commission for appropriation of
$2 , 500 for street tree inventory matching grant from Oregon
State Forestry Dept.
4 . Memo from Director of Public Works regarding street naming
policy.
5. Mayor's appointments of Leslie Van Gelder to the Street
Tree Commission; John King to the Traffic Safety
Commission; and Sue Hart to the Senior Program Board.
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6. Letter from Ashland Historic Commission requesting addition
of six properties to the Interim Historic Structure
Inventory.
VIII. PUBLIC FORUM: Business from the audience not included
on the agenda. (Limited to 5 min. per speaker and a
total of 15 minutes)
IX. ORDINANCES, RESOLUTIONS & CONTRACTS:
1. Second reading by title only of an ordinance levying taxes
for the period of July 1, 1992, to and including June 30,
1993, such taxes in the sum of $2,479,735 upon all the real
and personal property subject to assessment and levy within
the corporate limits of the City of Ashland, Jackson
County, Oregon.
2 . Resolution amending pay plan for management and
confidential employees for fiscal year 1992-93 .
3 . Resolution transferring appropriations within the 911 Fund.
4 . Resolution approving a loan to the sewer fund.
X. OTHER BUSINESS FROM COUNCIL MEMBERS
XI. ADJOURNMENT
*REVISED MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
JUNE 2 , 1992
CALL TO ORDER: Mayor Golden called the meeting to order and led the
Pledge of Allegiance at 7 : 30 P.M. on the above date in the Council
Chambers. Laws, Reid, Williams, Acklin, and Arnold were present.
Winthrop was absent.
APPROVAL OF MINUTES: The minutes of the Regular Meeting of May 19,
1992 were accepted as presented.
SPECIAL PRESENTATIONS & AWARDS: Mayor Golden read a proclamation
designating June 4, 1992 as "SENIOR DAY IN ASHLAND".
CONSENT AGENDA: Laws asked that item 3 be pulled for discussion.
Acklin moved to approve the remainder of the Consent Agenda as
follows: 1. Minutes of Boards, Commissions & Committees; and 2)
Liquor license for John D. & William P. Murphy, dba oak Knoll
Restaurant, 3070 Highway 66. A liquor license appplication for
Albertsons, 2301 Ashland St. , was placed on the agenda. Arnold
`e Seconded the motion which carried on voice vote. *Item 3) Mayor's
� � ► Appointments to Street Tree Commission, Bicycle Commission, and Senior
Program Board. Laws expressed concern about a couple being appointed
to the Bicycle Commission and that diversity in views is necessary.
Arnold said the Commission needs people who are not avid bicyclists.
Acklin moved to approve the appointments, Arnold seconded, all AYES on
voice vote.
WATER SUPPLY REPORT: Acklin moved to place on agenda, Williams
seconded, all AYES on voice vote. Public Works Dir. Hall said the
water situation has become critical and requested that Council
institute the first phase of the Water Curtailment Ordinance. Laws so
moved, Reid seconded, all AYES on voice vote. It was agreed that
restaurants, B&B's and hotels/motels will be asked to inform visitors
of the shortage.
PUBLIC HEARINGS: Designation of Wildland Fire Protection Areas. Fire
Chief Woodley showed a video tape of the recent Oakland conflagration
and said the existing wildland zone boundaries are inadequate.
Letters were sent to affected property owners concerning the proposal
to assess those owners for fire protection by the Oregon Dept. of
Forestry. Prior to initiating assessments, each property will be
reviewed to see if it meets the Statute definition of wildlands and
those that do not will be excluded from the proposed zone. Woodley
received calls and letters from the following: LeRoy Keeney, 1129
Bellview, does not want to be included. Alexis Packer, 235 Nutley
St. , supports the proposal. Jim Maynard, 559 S. Mountain, does not
wish his property to be included, and Woodley said it would not be. A
letter was read from William Brubaker, 1100 Ivy Lane, in which he
questioned the proposed boundaries of the zone, and recommended an
alternate power supply be installed at pump stations. Cliff Liedtke,
Oregon Dept. of Forestry, said wildland areas are defined as property
with trees, brush, grassy areas and natural vegetation which carry
Regular Meeting - Ashland City Council - June 2 , 1992 - P. 1
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
JUNE 2 , 1992
CALL TO ORDER: Mayor. Golden called the meeting to order and led the
Pledge of Allegiance at 7:30 P.M. on the above date in the Council
Chambers. Laws, Reid, Williams, Acklin, and Arnold were present.
Winthrop was absent.
APPROVAL OF MINUTES: The minutes of the Regular Meeting of May 19,
1992 were accepted as presented.
SPECIAL PRESENTATIONS & AWARDS: Mayor Golden read a proclamation
designating June 4, 1992 as "SENIOR DAY IN ASHLAND".
CONSENT AGENDA: Laws asked that item 3 be pulled for discussion.
Acklin moved to approve the remainder of the Consent Agenda as
follows: 1. Minutes of Boards, Commissions & Committees; and 2)
Liquor license for John D. & William P. Murphy, dba Oak Knoll
Restaurant, 3070 Highway 66. A liquor license appplication for
Albertsons, 2301 Ashland St. , was placed on the agenda. Arnold
seconded the motion which carried on voice vote. Laws expressed
concern about a couple being appointed to the same committee and that
diversity in views is necessary. Arnold said the Commission needs
people who are not avid bicyclists. Acklin moved to approve the
appointments, Arnold seconded, all AYES on voice vote.
WATER SUPPLY REPORT: Acklin moved to place on agenda, Williams
seconded, all AYES on voice vote. Public Works Dir. Hall said the
water situa/tion has become critical and requested that Council
institute the first phase of the Water Curtailment Ordinance. Laws so
moved, Reid seconded, all AYES on voice vote. .It was agreed that
restaurants, B&B's and hotels/motels will be asked to inform visitors
of the shortage.
PUBLIC HEARINGS: Designation of Wildland Fire Protection Areas. Fire
Chief Woodley showed a video tape of the recent Oakland conflagration
and said the existing wildland zone boundaries are inadequate.
Letters were sent to affected property owners concerning the proposal
to assess those owners for fire protection by the Oregon Dept. of
Forestry. Prior to initiating assessments, each property will be
reviewed to see if it meets the Statute definition of wildlands and
those that do not will be excluded from the proposed zone. Woodley
received calls and letters from the following: LeRoy Keeney, 1129
Bellview, does not want to be included. Alexis Packer, 235 Nutley
St. , supports the proposal. Jim Maynard, 559 S. Mountain, does not
wish his property to be included, and Woodley said it would not be. A
letter was read from William Brubaker, 1100 Ivy .Lane, in which he
questioned the proposed boundaries of the zone, and recommended an
alternate power supply be installed at pump stations. Cliff Liedtke,
Oregon Dept. of Forestry, said wildland areas are defined as property
with trees, brush, grassy areas and natural vegetation which carry
Regular Meeting - Ashland City Council - June 2, 1992 - P. 1
Wildland Fire Protection Area (Continued)
fires. On a question from Golden, Liedtke said the Department works
with homeowners on fire prevention measures, and there is an appeal
process for persons who do not wish to be included in the assessment
area. Laws noted that the discussion tonight is regarding the
proposed contract with O.D.F. , not the boundaries of the affected
area. The public hearing was opened and Harry Bartell, 365 Strawberry
Lane, is in favor but feels the City should be involved in paying
assessments. Woodley noted that the City pays approximately
$1200/year for fire protection for city property. Barbara Jarvis,
1159 Emma, is in favor but feels the property owners should be
notified of existing development standards for wildland areas. Allen
Stollings, 715 Glenwood Dr. , said its a City problem and the City
should pay. Tom Barrow, 1010 Morton St. , said its a city problem and
the Ashland Loop Road area should be gated at night. Brad La Vine,
381 Granite, said other assessment alternatives should be considered.
Dick Nighorn, 910 Park St. , does not agree with the method of
assessment and requested that this fire suppression issue be provided
for in the City's budget. Dennis Arndt, 930 Beach, said this
assessment method is discriminatory. Merle Mills, 34 Scenic Dr. , is
against the proposal. Richard Ernst, 975 Walker, spoke in favor and
wants to be included. Dick Pischel, Roca St. , has no problem with the
cost of the protection but feels it should be included in the budget
process. Marilyn Briggs, 590 Glenview, said City departments are not
working together in fire prevention, and she'd. rather pay for
prevention measures. Judy Kennedy, . 506 Granite St. , spoke in favor
and thanked the Fire Chief for his efforts. Myra Erwin, 300
Grandview, strongly supports the plan. Fred Benneweis, 1009 Oneida
Circle, is in favor but feels city-sized lots should be assessed less
than larger lots. Fran Orrock, 1030 Ivy Lane, submitted a letter for
the record and said the whole City should pay assessments. A resident
of Tamarack Place said the issue should be discussed with Jackson
County residents who abut the wildland zone. Acklin noted that the
Forest Management Plan addresses this issue. John Fox, 1927 Tamarack,
does not object to the cost but feels its a City-wide problem. . George
Wooding, 1140 Bellview, expressed concern about lack of Forestry
personnel/equipment if other areas had fires at the same time. Dennis
DeBey, 1030 Ashland St. , is in favor, but said mandatory guidelines
for new and existing development are necessary. Betty Elerath, 840
Pinecrest Terrace, said the City shares costs for flood damage, parks,
schools, RVTD, library, and band, and this is the whole City's
problem. Vicky Sturdevant, Morton St. , supports the proposal and does
not feel the whole citizenry should pay for fire protection. Candy
Wooding, 1140 Bellview, said she did not have adequate notice of the
hearing and does not want to be included in the assessment area. Ann
Sanborn, Park St. , is pleased the issue is being addressed and would
like to see evacuation plans prepared by residents of these areas.
Ron Thurner, 1170 Bellview, is in favor of the concept but feels the
City is moving too rapidly, and does not want to be in the assessment
area. Steve Hall, 1007 Walker Ave. , is in favor of the proposal and
would be in favor of expanding the wildland area boundaries. Linda
Friend, 325 Granite, spoke in favor of the proposal and would like
Regular Meeting - Ashland City Council - June 2, 1992 - P. 2
Wildland Fire Protection Area (Continued)
mandatory clean-up of properties. There being no further comment from
the audience, the public hearing was closed. On 'a question from
Williams, Liedtke said in the event of multiple fires, the Ashland
Watershed would have a high priority. Acklin noted steps the City has
taken to reduce wildfire possibility in interface areas i.e. down-
zoning, creation of a woodland zone, and physical and environmental
constraints ordinance. She said assessing property owners who do not
meet the wildland criteria would possibly be subsidizing future
development on the hillside. City Attorney Nolte said the legal
description attached to the resolution describes all property on the
map and the Forestry Dept. will identify properties therein which meet
statute definition of wildlands. A resolution was read authorizing
the Oregon Dept. of Forestry to identify all lands within the City
limits which are defined under Oregon Statute as wildland, and provide
fire patrol services to same. Arnold moved to adopt same, Acklin
seconded, all YES on roll call vote. (Reso. 92-33)
Forest Management Plan. Public Works Admin. Asst. Pam Barlow gave the
background and thanked the following Advisory Committee members: Pat
Acklin, Tim Bewley, Claude Curran, Myra Erwin, Ken Mickelsen, Wes
Reynolds, Bill Robertson, and Mary Smelcer. The public hearing was
opened and Charles Inman, 814 Hillview, said the plan is good but maps
are inadequate and should show fuel breaks, roads, water courses and
include the ski area. Richard Ernst, 975 Walker, emphasized the
importance of keeping people out of high fire risk areas. Mary
Smelcer, U.S. Forest Service, said the plan does a good job of dealing
with key issues and urged the Council to adopt it and move forward
with recommendations. The public hearing was closed. Barlow
summarized the recommendations contained in the plan. Williams agreed
that maps need improvement. Reid said Parks staff should be part of
the managerial team. Reid moved adoption of the Plan, Laws seconded,
all AYES on voice vote.
Memorandum of Agreement (Lodging Association-City) . Williams moved to
place on agenda, Acklin seconded, all AYES on voice vote. Dennis
Slattery, 303 Granite St. , representing Chamber of Commerce said the
agreement is a compromise and a way to avoid an initiative/referendum
on the transient occupancy tax. Williams moved to authorize the Mayor
and City Recorder to sign same, and Acklin seconded. Arnold is
concerned about revenue shortfalls and feels this is bad public
policy. Laws feels it would be worse if the issue was referred and
there is a need for basic reform of the tax system. Reid declared
that she is owner of a lodging business. The motion passed on roll
call vote with Arnold voting NO.
Urban Runoff Water Quality Program Plan. Public Wks. Dir. Hall told
of Eric Dittmer's resignation from RVCOG to attend SOSC. He thanked
Eric for all of the time and expertise lent to area agencies in water
issues.' The public hearing was opened and there was no comment. On a
question from Reid, Dittmer said problems with Bear Creek are nutrient
loading, lack of water and high temperatures. He commended Council,
Regular Meeting - Ashland City Council - June 2, 1992 - P. 3
the City Administrator and Public Works Director on their awareness
and knowledge of this complex issue, and for taking a lead in creating
a solution. The resolution was read and Laws moved to adopt same.
Acklin seconded, all YES on roll call vote. (Reso. 92-34)
1992-93 Budget Adoption. The public hearing was opened, no comment
and it was closed. First reading of an ordinance levying taxes for
the period of July 1, 1992, to and including June 30, 1993, such taxes
in the sum of $2,479,735 upon all the real and personal property
subject to assessment and levy within the corporate limits of the City
of Ashland, Jackson County, Oregon. Arnold moved to second reading,
Williams seconded, all YES on roll call vote. A resolution was read
adopting the annual budget and making appropriations. Arnold moved to
adopt same, Williams seconded, all YES on roll call vote. (Reso. 92-
32) Acklin moved to extend the meeting for 1/2 hour, Williams
seconded, all AYES on voice vote.
NEW & MISCELLANEOUS BUSINESS: Ad hoc Committee on Homeless Persons.
Councilor Arnold reviewed his request as presented in agenda packet,
and said there is a need for a comprehensive approach to meeting needs
of the homeless and dealing with problems caused by this situation.
All agreed that a committee is to be formed with Police Department
staff support.
Board of Ratio Review. A letter was received from the Jackson County
Board ,of Commissioners concerning appointments to this Board to review
property values. No action taken.
Tolman Creek Rd. Improvement Project. Public Wks. Dir. Hall explained
that the low bid on the project was received from L.T.M. , Inc. at
20.5% over the engineer's estimate, due to lack of rock base under a
portion of the roadway. He recommended that the district be assessed
10% of the overage and the City pay the other 10.5%. Laws moved to
approve the award of the contract to L.T.M. and authorize expenditures
from the 1991-92 and 1992-93 budget Assessment Construction Funds.
Arnold seconded and the motion carried on voice vote with Williams
abstaining.
City service Delivery systems Input. A memo was received from Golden
and Laws requesting establishment of an Idea Collection Committee
(Golden, Laws, Budget Committee Chair Andre Allen or his designee)
which will screen suggestions and forward same to the appropriate
departments. It was agreed that Finance Dir. Turner will participate
.on the Committee, which will operate on a confidential basis. Acklin
so moved, Reid seconded, all AYES on voice vote.
Downtown Bus Depot. The Transportation Plan Advisory Committee is
requesting authorization to pursue construction of a bus depot for use
by private bus lines, TID, and taxi service with public restrooms and
a sheltered waiting area. The proposal is to fund the shelters with
state or federal grants and rent collected from bus lines. Acklin
moved to approve, Arnold seconded, all AYES on voice vote.
Regular Meeting - Ashland City Council - June 2, 1992 - P. 4
R.V.T.D. Grant. The T.P.A.C. request is for authorization for the
Mayor to sign letters in support of R.V.T.D. 's proposal to construct
seven new bus shelters, to lower fares in the Ashland City Limits for
one year to promote ridership, and that the City contribute $1500 cash
and another $2100 in in-kind services. Reid moved to approve the
request, Acklin seconded, all AYES on voice vote.
PUBLIC FORUM: No response.
ORDINANCES. RESOLUTIONS & CONTRACTS: Grover Street Vacation. Second
reading by title only of an ordinance vacating the unopened portion of
Grover Street between N. Main and Sheridan Streets. Acklin moved to
adopt same, Arnold seconded, all YES on roll call vote. (Ord. 2676)
State Revenue Sharing. A resolution was read approving participation
in State Revenue Sharing. Williams moved to adopt same, Laws
seconded, all YES on roll call vote. (Reso. 92-28)
Certify City Services. A resolution was read certifying City services
for State-shared revenues. Laws moved adoption, Arnold seconded, all
YES on roll call vote. (Reso. 92-29)
Transfer of Appropriations. A resolution was read transferring
appropriations within the 1991-92 budget. Acklin moved adoption,
Arnold seconded, all YES on roll call vote. (Reso. 92-30)
Oregon Energy services. Contract renewal with Oregon Energy Services
for low-income home heating assistance program. Reid moved to
authorize Mayor and City Recorder to sign said contract. Williams
seconded, all YES on roll call vote.
OTHER BUSINESS FROM COUNCIL MEMBERS: Acklin moved to continue the
meeting for 7.5 minutes, Laws seconded and the motion carried on voice
vote with Arnold dissenting.
Forest Management Plan. A resolution was read adopting same. Laws
moved approval, Reid seconded, all YES on roll call vote. (Reso. 92-
31)
Golden told of visit from representatives of Impact Packaging in
Canada which makes meat trays from recycled newspapers which they are
hoping provide to Albertsons. Reid asked that the Planning
Departments priority project memo be placed on the next agenda.
ADJOURNMENT: The meeting adjourned at 11:30 P.M.
Nan E. Franklin Catherine M. Golden
City Recorder Mayor
Regular Meeting - Ashland City Council - June 2, 1992 - P. 5
(d:\mts\6-2-92)
ASHLAND AIRPORT COMMISSION
NINUTES
Wednesday, May 6, 1992
CALLED TO ORDER
Meeting was called to order by Chairperson Alsing at 12: 05pm.
Commissioners present were Ben-Lesser, Insley, Knowles, Katzen,
Jones, Mills, and Zupan. Council liaison Winthrop was present and
staff was represented by Pam Barlow, Steve Hall and Rhonda Moore.
MINUTES
Minutes were accepted with the following correction: Under FBO
report--George's hangars and City's hangars.
TREE TRIMMING: RED TAIL HAWK NEST
Barlow reported tree trimming will be completed once nesting
season is over.
FBO LEASE REQUEST FOR PROPOSALS: STATUS
Barlow reported she is planning to mail the draft of the RFP for
Commission approval as soon as it is prepared by the City
Attorney. Advertising will be done in two periodicals. Mailing
list includes approximately 60 people.
WIND SOCK
Barlow reported it has been ordered from Texaco and should arrive
soon.
SURVEY RESPONSE
Barlow reviewed the responses with the Commission.
REVIEW OF SAFETY REPORTS
Insley reported all was in order. The taxiway and ramp markings
need to be repainted. Hall discussed budget constraints regarding
this work and equipment.
ELECTION OF OFFICERS
Jerry Insley was elected Commission Chairperson and Linda Katzen
was elected Vice-Chair for 92-93 . Their terms will begin at the
May meeting. Matthew Ben-Lesser will handle the Safety Officer
duties.
RANDAL SEDWICK: FLIGHT INSTRUCTION AT THE AIRPORT
Sedwick discussed the status of independent flight instruction at
the Airport and the difficultyes of meeting the FBO Minimum
Standards. He requested the Commission reappraise the current
requirements and would like a waiver of the minimum standards.
Insley will chair a subcommittee to review and make a
recommendation on modifications to the Minimum Standards. It was
moved and seconded to recommend Council approve the waiver,
provided that all liability insurance and FAA requirements are
met. The motion passed unanimously.
ASHLAND AIRPORT COMMISSION
MINUTES - Wednesday, May 6, 1992
page 2
SANFORD LETTER
The. letter to the Editor of the Daily Tidings, written by Michael
Sanford, was discussed. The Commission, by consensus, declined
to make an official response.
FBO REPORT
--STATUS
--MONTHLY FINANCIAL REPORT
FBO Scott was not present. Commission asked that the present
form used by the FBO be updated to include more detailed tiedown
information. Commission requested Staff modify the monthly
report form to include that information and require the future
FBO to use the modified form.
INFORMATIONAL ITEMS
Hall discussed an Airport Commission junket to Seattle to meet
with the FAA.
Hangar Development Subcommittee will meet the end of May to
discuss standards and to review information.
Audience member, Ron Bartley, asked that the Commission look into
the Airport's need for secure long-term parking.
Meeting adjourned at 1: 35pm
Rhonda E. Moore
Administrative Secretary
Airp\May92.min
ID �s4lanb lJnXice Ptyartment
Pa of 1175 E. MAIN ST. ASHLAND, OREGON 97520 Phone(503)482-5211
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GARY E. BROWN
Chief of Police
June 3, 1992
TO: Mayor and Council
FROM: Gary E. Brown, Chief of Police
SUBJECT: Liquor License Application
Application has been received from DAVID RICHARD LEWIS
dba\"PLAYERS" for a LIQUOR license, for an ESTABLISHMENT located
at 41 NORTH MAIN ST.
A background investigation has been completed on the applicant
and approval of this application is recommended.
GARY BROWN
CHIEF ' F POLICE
MC:tld
STATE OF OREGON Return To:
APPLICATION OREGON LIQUOR CONTROL COMMISSION
GENERAL INFORMATION
A rwn-refundable processing fee Is assessed when you submit this completed form to the Commission(except for Druggist and Health Care Facility
Licenses).The filing of this application does not commit the Commission to the granting of the license for which you are applying nor does it permit you
to operate the business named below.
(MIS SPACE IS FOR OLCC OFFICE USE) (THIS SPACE IS FOR CITY OR COUNTY USE)
Application Is being made for: NOTICE TO CITIES AND COUNTIES:Do not consider this applica-
❑ DISPENSER, CLASS A ❑ Add Partner tion unless it has been stamped and signed at the left by an OLCC
❑ DISPENSER, CLASS e ❑ Additional Privilege representative.
.. ❑ DISPENSER, CLASS C ❑ Change Location THE CITY COUNCIL, COUNTY COMMISSION, OR COUNTY
❑ PACKAGE STORE ] ,Change Ownership
❑ RESTAURANT `Change of Privilege COURT OF
RETAIL MALT BEVERAGE ❑ Greater Privilege (NSma or City o.Count')
SEASONAL DISPENSER " ❑ Lasser Privilege RECOMMENDS THATTHIS LICENSE BE: GRANTED
❑ WHOLESALE MALT 0 .RECOM
BEVERAGE 8 WINE DENIED
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CAUTION: IT your operation of this business depends on your receiving a liquor license,OLCC cautions you not to purchase,remodel,or
.. start construction until your license Is granted.
1. Name of Corporation. Partnership, or Individual Applicants:
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3. New Trade Name JLL R HRX Year
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g. Will anyone else not signing Is application share in the ownership or receive a percentage of profits of bonus from the
business? Yes— No
10. What is the local governing body where your premises is located? /4Sr/C.4 N0
(Nmr on Gty a County)
11. OLOC representative making investigation may Contact: DA In R LEb✓/S
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CAUTION: The Administrator of the Oregon Uquor Control Commission must be notified if you are contacted by anybody offering to
Influence the Commission on your behalf.
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June 10, 1992
Mayor and City Council
r`
(.19 ' Steven M. Hall, Director of Public Works, V
*bj"L-
Monthly Reports �J
Enclosed are the monthly reports for the Public Works department
for the month of May, 1992.
9MN:rm\DV\Ney92.rpt
ENGINEERING REPORT FOR THE
MONTH OF MAY 1992
1. Issued 19 street excavation permits
2 . Issued 6 miscellaneous construction permits
3 . Responded to 13 certificate of occupancy reviews
4. Issued 3 dust suppressant permits
5. Performed field and office checks on 6 land partition plats
6. Performed field and office checks on 4 subdivision and/or
condominium plats.
7. Performed the following work on the parking lot construction
project:
a. awarded contract for concrete construction
b. set grades for lot grading
C. surveyed and set grades for curb and storm drain
installation
8. Performed the following work on the overhead crane at the
powerhouse
a. inspected work performed by contractor
b. issued final payment for work done
9. Prepared easement for public utilities off Euclid Ave.
10. Performed the following work on the Tolman Creek Road
Improvement project:
a. conducted bid opening
b. prepared bid comparison and tabulations
C. computed revised costs per foot and costs per lot.
11. Applied to Jackson County and/or O.D.O.T. for permits on the
following streets:
a. East Main Street
b. Tolman Creek Road
12. Performed the following work on the 1992 Storm Drain
Project:
a. completed survey of Clinton Street
b. acquired information for utility locations
C. completed design of the Hersey Street section
d. continued design of the Clinton Street section
13 . Operated traffic counters at several street locations
14. Began to design the East Main Street/Mountain Avenue
intersection reconstruction.
Engineering Report
May 1992
Page 2
15. Performed the following work on the Northwest Water Supply
project:
a. reviewed and approved plans for the 10" water line
construction
b. reviewed and approved contract documents and
specifications
C. reviewed preliminary plans for the reservoir and pump
station
d. set dates for pre-bid conference and bid opening
16. Performed the following work on the Ashland Loop Road
Project:
a. revised contract and bond forms
b. scheduled pre-construction conference
C. negotiated engineering service fee adjustment
17. Conducted field inspections on the following subdivisions:
a. Logan Drive, Phase II
b. Roca Canyon Subdivision
18. Reviewed improvement plans for the following subdivisions:
a. Lowell Smith Subdivision
b. Summitview Subdivision
C. Cipes Subdivision
19. Updated City index map
20. Updated FAA files
21. Reviewed applications, conducted interviews and hired a
clerk for the division.
m y.(pt
WATER QUALITY
MONTHLY REPORT FOR MAY, 1992
WATER:
Repaired 2 leaks in City owned water mains.
Repaired 9 leaks in customer service and or meter.
Repaired 3 TID plugged services.
Changed out 11 water meters.
Installed 11 new 3/4" water meters with hand valves and 1 11/211 .
Installed 1 customer hand valve.
Replaced 1 fire hydrant damaged by a car.
Installed one hydrant
Changed over 8 water service for pre-paving.
Installed one 1-1/2" water services and two 3/4" services.
Uncovered meter boxes on Lori Lane.
Moved meter and service on Bellview.
Raised 5 valve boots at separate areas around town.
Installed 2 6" main line taps for Croman Mill.
Inspected Croman Mill for Cross Connections.
Chipped all brush piles at Plant Road from Granite to Hosler.
Chipped all brush piles on the Ashland Cr. trunk line.
Installed and painted toe boards at the Water Treatment Plant.
SEWER:
Installed 2 new 4" sewer laterals.
Plugged off old 4" sewer lateral no longer in use.
Jet rodded 11,894' of city sewer main using 28,500 gal water.
Responded to one service call and two main line plugs.
MISCELLANEOUS:
There were 102 requests for utility locate calls.
There was 139.546 million gallons of water treated at the Water
Treatment Plant and 51.9 million gallons of water treated at the
Waste Water Treatment Plant.
Used 55 yards of 3/4" minus rock at various job sites.
� J
3
4 City of Ashland
a Street Division
s May 1992 Report
e SWEEPER:
9 Swept 447 miles.
,o Lo IIected-112'yards-ofi"
12I Responded to 106 utility location requests.
t4 = Graded several 'streets and . al leys.
3s
g atched - pot hol es- and -sun ken--services. --
37
' 16 STORM DRAINS:
ed anzf/or rodded' severai storm drazrrsystPm
r"\21
2i yF �s Continued _ma�or, storm drain project=on Scenic Dr` fl
23 Repaired catch basin on Starlight Cir. .
zeso .as' .�,?� fl r` az�`� � �.e'�a a�F-� a esE���'a:� � �,a a�'' '�� �� �5 sa �, .••, �] �•a' x a� ear,* �«� �:
s „az,�s� ,:A1`#ep1•aeed b 53gns� and i pdst3 r° s�` � i���"a� � S�e �3 ��a ��a
,)
MISd. :
s
`73z �®,� a ,e���•k'£�('# ct�trb;, �e l33gw��LLC'�7j��EliilQ;CCiC"h s';et£". naz s°��z ro w< '�`®��� 'F`�w ^���s n,s�! ,x.:
as s�'a x A� x ¢ r� ! ��'y ffs� a,z egifl• 't� �' '? ti
33 < a •. temoved graffati ;,from:A:iace Fzei4�Wa1'kway, hJater :Stbritlge, and
.,n
e come, o s an , ,.,....c..
»s ,, :: .,.,
e sign on o. a n
Hauled off sweeper pile: 100 yards. '
Started construction on the 2 new downtown parking lots.
c% oar @ ,.c•x
fl K,se��� ��'� �Harmony€,'l::ane tO=�Ttllman :,�. t$ ^;a'.? d g x.,*YS 3 g " ^sekR �a:, - �z$sg,.e.�.L'.; fr; •,
39 z:Set :upxbarracades with „proper ;limited part° ng signsonElection= day
ao a up a -es. c -"airs an arricaes a `numerous" _""o ,F,"dam-=
ai
42 Pushed over piles of fill at the granite pit.
a3 zz R U wee s on r -
'`aa�� '���Yk` Cleaned up -facila.KtPes and equipmentl`on �a weekiy basis e � �
x ." .._.�,p- ,a4.,a«-.v pWhen Tl�e�ed a ..,,as�' Lcda rr -,,.; a .�.. "«H.,4e- ,a ,,,'.A°a•F°m"$.
ae a mon y sa e y mee ing. ppecia ues ar ara arisen,
Tele-Communicator fior APD. She gave us a lot of insight into
- ae the 911 system, along with regular dispatch. She was absolutely
STI
ifl P x �v c 5e� ..n sks �R fl )za F m
I
61 as d
6
"J
as
� �: m �% •S•�=®s"xx f '� �) �`�x .,: aaz 5x�� ¢ a�aa����s Vic' �� M'S ��'. ',�� '�zfl,�����fl:A .mom���„i�� A") ^Ya
�A(¢c ..,bs:s'zee,a ,,.s ,: +,$?.�. `5 •:,a�v�.�1 .a< .,.. x��$?a,.,n . 4,.,a.�_k2kfl ...,®�S�e�e`. , �$° v¢3 t�fi�` ^;a�e flue'..
4 City of Ashland
pj Fleet Maintenance
61 May 1.992 Report
7
9 2. 5 mechanics completed wort, on 86 work orders
10 for, -v-ariou' s-type-s--0-f-city--equipment-and'-Vehrcl-es-."The-di:vision*s-and--
departments involved are as follows:
131,
Mi -, Building: 0
17 Cemetery:
e.
BF Community--ServicL---Volunteer---------O--
'20
21 . Electric : 15
22
23 Energy: 0
25 .........
O2
21 N
Police: 18
30
71 31
M ........
H'Wn
32
U"
X'I
Ip
33
eniorm,van: 0
2
Shop.
.....................
37,
3
40
41 Water:
42
43
1A
46
47 The emergency generators at City Hall and the Civic Center were
48 manually tested weekly.
49
u4miz2'u, "WM"I
:C ....�'=N ...........
ssued""for:,' 2�
r� M
52
63 3 Ashland School District: 16
54
T5
56
�7
OF ASH ,
� . Emorandnnt _
A
GREGGa ..
June 11, 1992
Brian Almquist, City Administrator
ram: Steven Hall, Public Works Director �n
Water Status Report
ACTION REQUESTED
None, information only.
STAGE ONE CURTAILMENT
The response has been good. Although I had hoped for a 20% cut
in consumption, the current cut is about 10%.
SUPPLY/DEMAND FORECAST
In the last few months, my reports have been comparisons of
current and past history. I have now built a data base to track
each piece of the puzzle based on current supply and demands.
My crystal ball is still foggy, but I want to give you several
potential scenarios based on current forecasting.
--------------------------------------------
TID TID Ashland # Days
Cutoff Flow in Creek flow Reserve
Date* CFS** as % of est. @ 10/31/92
flow for 1992 ***
---------------------------------------------
Normal Year Based on 1989-1991 avg. 47
8/20 7 100% 55
8/20 7 90% 40
8/20 7 80% 24
8/20 5. 5 100% 31
8/20 5. 5 90% 16
8/20 5. 5 80% 0
----------------------------------------------
* Current Date. For each day less, 1 day less reserve.
** Cubic Feet per Second, 7 CFS maximum to use our
allotment, 5. 5 CFS is the current flow rate.
*** These figures do no include fire demands or evaporation
at Reeder Reservoir. A large multiple structure fire
could consume 1 million gallons and an "average" forest
fire about 1. 2 million gallons according to Keith
Woodley and the Oregon Department of Forestry.
Water Status Report
June 11, 1992
page 2
I am monitoring the source and demand on a daily basis. As is
painfully obvious, one minor change in any of .the factors can
alter the forecast radically. As an example, the days reserve is
based on a four year average of water production of about 2.2
million gallons per day. If TID shortens their season, the
consumption for August is about 5.2 million gallons per day.
October 31 was chosen for a "goalpost" for calculating days of
reserve available as that is the latest month that Ashland has
had more demand than supply.
I will give you an update at Tuesday's City Council meeting.
I am also enclosing a graph for Reeder Reservoir for the month of
June. We need to keep the reservoir as close to full as possible
until TID terminates their water supply to meet the forecasts in
this memo.
SHH:mn\PW\Ju"eWtr.mem
cc: Dennis Barnts, Water Quality Superintendent
Daryl McVey, Water Plant Supervisor
Jim Olson, Assistant City Engineer
encl: Graph
CITY OF ASHLAND. REEDER RESERVOIR
JUNE 1992 VS THEORETICAL VOLUMES
U) 280
O
Q270 ... ...... ' ..... ...... ....... ...... .............._ ...... ...... _.............. ...... ...
C7
z 260 .. ............_.................... ....<............. ........... ...... ... ......
....... ... ...
O
250—.. ............_............................ ..............;...... 1.............. ..................................................................
_z 240 . .......................................... ...............---........ ....s.......... . ...... ....... ----- ............. ....... ----------
w 230 .. ............_.......................................... ....... ...... ...... ...... _ ....... ...... ...
w €....
O
220—.: ............. ............................ ............. .............. ....................................... ...... ....... ...... .....................................
...
w
210 .. ........................... .............. ........................ _ ...... ...... ......- --.... ....... _ ...... ...... ....... ...
J
O 200 €
> 1 3 5 7* 9 11 13 15 17 19 21 23 25 27 29
DAY OF MONTH
—�— MEASURED FOR JUNE —+— STANDARD CURVE
e~y OF Asy�i
MeIli aranbulit
May 18, 1992
Ashland City Council
.rums John Fregonese, Director of Community Development /
Prioritization of Department Projects
Over the last year or so,.the City"Council has discussed many different projects
which they would like Community Development to undertake. The list is-`
included here, and is somewhat overwhelming. While we are attempting to
chip away at the projects; we would also request that you assist in defining the
priority which each of these projects deserves: .
-At the top are the projects which:we are currently working on.. These varied:;, r >r
....projects are,in.different stages.of,�completion at this time .The.remaming
projects from the list are included here, and contain our recommended priority � r 'e' }r
ratingHowever;our staff is°more than willing to:`'modify':tlese"prior`ities,
based upon Council concern and.action '
You r. review and assistance in this.prioritizat ion;project-is:greatly.appreciated: _ %*'+
And should you wish to add new projects, please feel welcome. However,'we. .
believe that these should be placed at the bottom 6f the list, since°the ,� , ; 4'k a Y
"ns" ' L14 .t ._
`=currently listed projects"constitute,..5.,concerrhhlns�alreadyraised .ly the City
_'Council/Planning Comm ission/Citizens:ofl Ashland:
Thank you.
CURRENT PROJECTS
Commercial Development Standards Committee
.;New Zone CodeAdoptiori (C 1;4E-1; R l,::etc: )'. _ ,; <- l;rs r E•
Ashland Community HospitalMasfer Plan and HC Zone =
Adoption • . t, , ...
'Mahar Mediation
FUTURE PROJECTS
1. Department Organization and Efficiency Study-(Planning and
Building)
I Transportation Plan Updates F 4 rah =
..n,ea.vA.�+../-'<�Ni�:�K.
3. Street Capacity Resolution and E=ffects on Development
4. Affordable Housing - Encouraging and Overseeing the
Development of 40-50 Affordable Units
5. Historic Ordinance - Remodels, Demolitions, New Single Family
Structures, within Historic District, etc...
6. Overall Land Use Ordinance, Zoning Map, Comprehensive Plan
Map Update.
7. Periodic Review Amendments - Modifications to the Land Use
Ordinance to Comply with the Requirements of Periodic Review
of the Comprehensive Plan.
8. Ashland Street (Highway 66) Special Area Plan
9. Railroad District Special. Area Plan
10. Wildfire Lands Map Amendments and Limitations on Density
Bonuses/Base Density within Wildfire Lands. _
i°s. ° , "j .e''1 .. / 4yy/J 'c- '� fe+.v r t�"'o -"z •,,a..
F'if•t'Y .�X ,; 0p '%PY l'7 �L,re,,,'t`S..�T t�+" _ -1 - t' .>k t•- x. . :.rr _�4
k
7th t�`
'StM OH WSJ' t' HJx' lff f 4 h t °F ;*F
,��N�G '�'f�t"kt_�y+"�$5� � yN{ttfi SJ+,ry,Leh.
1 Ty ] yy�
a �# ^.?- �^.gfikx'�7- Zhx 4r a.�ya�*�.f9x'� A� `P' ---,.T xy � j•m� ,� �- ay ;-+ f r: �. r t ;
p., v r Y i*-���5 '� k� �1ay���"G;T^"rS � �.'aRS 'v��'µ'r "_,jrs§wuV'f�.°i'th•4n�°�'.�'fii`ti�W'���^;F� �r"�rS�,Y�. qy„n*yr tta.Y d {�'L�- �,
' ; ' r..�v.•raa '..iSiw�.awx.w':;..�.......`....r_ •....._........,.- +-r..n2.w�....� .w-..:..,w-. �...w+:.t+s+...w./...e:..a.....�.ar..a��.�
ASHLAND FIRE DEPARTMENT
MEMORANDUM
n
June 9, 1992
TO Honorable Mayor and City Council
FROM Keith E. Woodley, Fire Chief
SUBJECT Wildfire Lands zone In Comprehensive Plan
I will be not be in attendance at our June 16th Council
session due to an Oregon Fire Chief's meeting I need to attend in
Salem. ` I would like to make a request of the Council concerning
the prioritization project suggested by our planning department
in their%;memo'-to ,council dated May-18th. - I 'have-been concerned
u_.about- the--.current -boundaries,-,-ofyour-,wildfire-`lands`lzone 4hn' the + • u.
comprehensive ,plan,:-and,would:like,ao re-examine ,those ;boundaries
in conjunction ,.with our'.planning: staff.. :Several of our, fire
� t rpreventioW�standards --are"applicable•"only`within` this`y'zone, andr so 4
its. correctness has a tremendous impact on our level of. fire
.preparedness.---The Planning Department is currently inundated ,
with, projects, . but have, indicated their willingness .to .place .this
project 'at the =top" of "the list if Council so desires. "Obviously,
something else will have to be postponed if the staff. is. engaged
in this ,project.. ,Given'--:our current%weather and 'water, situation,
i r` s , .and the='vigorous -residential construction'profile:forecasts.`for
the wildland.. areas of the City, I feel that' this project--should ` -
rightfully preoccupy our time.
oF`�h�o_ � Pmorttxcd �tm _
�4E6��
TJune 10, 1992
�11 Brian Almquist, City Administrator Y
A. am�I _
�rIIm: Steven Hall, Public Works Director
Subject: Request from Water Restriction
ACTION REQUESTED
City Council deny request to fill a new swimming pool at 585
Orchard Street and deny request to allow refilling of pool at
2355 Ranch Road.
BACKGROUND
Mr. Heumann verbally requested an exemption from Stage 1 of the
water curtailment ordinance. Because of the potentially critical
situation of water supply for this summer, I denied his request.
Rhonda Moore suggested that Mr. Heumann postpone the plastering
of the inground pool until fall and then fill it after the
restrictions are removed.
I also suggested that he could have the water trucked from the
well at their old address on Mowetza Drive or from an adjacent
city that did not have water restrictions.
I know of many people in Ashland who are making sacrifices to
help carry all of the 17,000 citizens of Ashland through this
summer. As an example, some have been and continue to use grey
water from showers, baths, etc. to water their plants and
gardens.
I have held a firm line on the ordinance because of the
potentially critical water supply. At this point in time, I
cannot assume we will have "average" water consumption and supply
when temperatures are above normal and flows in Ashland Creek are
below the recorded low flows of 1977.
On June 4, 1992 we received a written request from Mr. and Mrs.
Heumann and I had Rhonda contact him on Monday, June 8, 1992 to
notify him that I still was denying his request. Mr. Heumann was
also told that his request would be on the June 16, 1992 Council
agenda.
1
J .
Request from Water Restriction
June 10, 1992
page 2
We also received the attached letter from Gladys I. Hart on
Tuesday, June 9, 1992 , requesting an exemption from the ordinance
to refill her swimming pool as needed.
There have been reports of the potential water situation for this
year since February, 1992. In my April 3, 1992 report I noted
that I had "a concern as to the ability to provide water `as
usual' this summer. " In my April 8, 1992 report I noted that
"The total water content [snow] is the lowest for the period of
1972 through 1992. " The press has given widespread coverage to
Ashland's water situation.
In deference to the comments in the Heumann letter, the situation
is not what has happened, but where we are at this point in time.
There are alternative methods and facilities available which
could be used in the interim to remedy the medical necessities
noted in both the Heumanns' and Hart letters.
Staff recommends denial of both requests.
cc: Mr. and Mrs. Heumann
Gladys I. Hart (Mrs. Charles E. Hart)
Gary Brown, Police Chief
Paul Nolte, City Attorney
Dennis Barnts, Water Quality Superintendent
encl: Heumann letter of 6/4/92
Hart letter of 6/8/92
Thomas and Edith Heumann
585 Orchard Street
(current old address.341 Mowetza Dr.)
Ashland OR 97520 n
(503)482-1334 1-
FAX 5034824253
F ..e
June 4, 1992 _ JUW 0 4
Mr. Steven M. Hall
Director of Public Works
City Hall
Ashland, OR 97520
Dear Mr. Hall,
This is an official request for an exemption from Ordinance#2625, allowing us to fill an 80%
completed swimming pool. Our justification for requesting this dispensation is as follows:
• While the general provisions of stage 1 are certainly not drastic, the prohibition of filling an
almost-completed lap pool (a$ 16,000 investment!) constitutes a real hardship.
• The lap pool we built (48' long x 1 I' wide x 4to 5' deep) is far from being a luxury. We have
had to have pools partly for medical reasons ever since swimming was medically prescribed
for a back problem in 1978. My current physician, Dr.Alan Johnson,can confirm that he has
made the same recommendation.
• Apparently, there has been considerable discussion among city personnel about the need to
implement the ordinance later this year.The permit for our lap pool (#9205030) was issued
on May 13, 1992,without the slightest indication that we may not be able to fill it. If there
was a likelyhood of the sudden implementation, we or the contractor should have been told;
if the true water situation was unknown, why wasn't it, and why were no advance warnings
isssued?
• Our pool is, according to the building permit record, the one of only three under construction
in Ashland at this time. The pool at 77 Sixth Street has been completed and filled.
Therefore, if you were to rule that pools being built under previously issued permits are
exempted, no precedent of any consequences would be set.
• The pool is being constructed with an automatic safety cover, as substitute for a fence, and as a
solar heater and shield against evaporation. That cover must float on water. If you force us
to have an exposed five-foot hole behind our house we would have to obtain an opinion of
legal council regarding the liabilities of the City.
We would appreciate your reply by phone (482-1334) or fax (482-4253) as soon as possible.
The pool is scheduled to be plastered next Tuesday.
�Very truly yours,
RICHARD E. PREININGER, M. D.
MENLO MEDICAL CLINIC
1300 CRANE STREET
PHONE 323.0161 MENLO PARK.CALIFORNIA
TAKE THIS PRESCRIPTION TO THE PHARMACY OF YOU0.CHOICE
Ina n.s NPIAwIQa 11
iZeCOrnwLe��r� 5u>in'►rvlin�[
Qv�,d. ho�- C�er �Jh�rlpoo�
1,2c 0. y For 1-4 — LG
REO.NO.AP 077741 CAL.LIC.NO.011366 M.O.
D REFILL X I 1 D MEDICAL E
D NON-REFILL
❑ DELIVER D NO SAFETY CAP D DO NOT LABEL
Cl NO SUBSTITUTION
r Q h1r
v �J
V
t.. ._
�1N 0 9
2355 Ranch Road rani2
Ashland, Or. , 97520
June 8, 1992
Steven M. Hall , P.E.
Public Works, Director
20 E. Main St.
Ashland, Or. , 97520
Dear Mr. Hall;
Is there any possibility of an exception to the "no refilling of
swimming Pools"?
We have no lawn to water; have had our shower heads fitted with re-
duced flow heads; we wash one or 2 loads of clothes a week; shower
evexy other day; our toilets are low flow models.
I am over 70 years old; have osteoarthritis; have had 2 knee replace-
ments. My swimming pool affords gentle, warm exercise I cannot get
any other way. Public pools are too crowded and too cold to loosen
up my joints,
Our pool is 13,000 gal. and in the past, witha solar blanket, .has only
had to have water added a c cuple of times a week--not as much as one
would use for a lawn.
Please give this request some consideration and inform us of your decision.
S' cerely, /
G dys I. rt
( s. Charles E; Hart)
APmurttudum
June 9, 1992
0REGO
vyLT� Council
Aram: Pam Barlow, PW Admin. Asst.
,�$Ubjt& Airport Aviation Activity, Waiver
Action Requested
Approval of a lease agreement for the operation of a
Flight Instruction business waiving section 3 of
Category C. Flight Instruction and Aircraft Rental
of the Airport Minimum Standards requiring an office,
on the airport.
Background
Peter Wolford is interested in developing a glider
rental service at the Ashland Airport. The current
standards for this type of aviation activity at
Ashland Municipal Airport require him to meet the
minimum standards for a fixed base operator and
additional standards for this type of specialty
activity.
Wolford cannot meet the office requirement because
there is no more land available for development
under the old airport master plan. The new master
plan is pending and should be adopted within 1 to 2
months. Sites for this type of activity will be
designated and will become available as soon as
services can be provided to these sites. We do not
know how long it will take before sites become
available; it could be from several months to
several years. Wolford is proposing to operate the
business out of his home. A tie-down for his
aircraft is available.
Since Council officially adopted the requirements,
Council approval is required for waivers. I would
like to request Council approve the proposed lease
and empower Steve Hall, the Director of Public Works
to negotiate an agreement on section 119. Payment by
the Operator" with the lessee, with final lease
approval to be granted by the City Administrator.
The Airport Commission has organized a subcommittee
to review the minimum standards and possibly develop
a new set of minimum standards for small aviation-
related sole proprietorship businesses.
FLIGHT INSTRUCTION FIXED BASE OPERATOR AGREEMENT
FOR THE ASHLAND MUNICIPAL AIRPORT
Aircraft Rental Fixed Base Operator Agreement made this day
of , by the CITY OF ASHLAND ("City") and Peter
Wolford ("Operator") .
RECITALS:
A. Operator desires to become a fixed base operator in order to
conduct Aircraft Rental for glider flights at the Ashland Municipal
Airport ("Airport") .
B. Section 3 of Category C of the "Minimum Standards at Ashland
Municipal Airport, Ashland, Oregon" adopted by the City Council on
January 4, 1990, a copy of which is attached as Exhibit B (further
referred to in this agreement as "the minimum standards") require
that a fixed base operator performing aircraft rental:
"Lease from the City sufficient land on which to locate all
required improvements, including and parking space for
customers and to provide classroom and/or office space.
Customary accommodations for the convenience of users,
including a pilot waiting area, rest rooms, informational
services (such as connections to the flight service stations
and United States Weather Bureau) and public telephone service
will also be provided. "
Because no land is currently available for additional fixed base
operators, City is unable to lease property to Operator for
Operator's air taxi service. City has the power to waive this
standard when such waiver is in its best interest and the waiver
would not be discriminatory to those operations at the Airport.
City finds that waiving this standard is in its best interest and
that the waiver is not discriminatory to operations at the Airport
and by entering into this agreement makes such waiver.
C. City and operator desire, however, that Operator establish the
service at this time with the understanding Operator will lease
property and provide all facilities required by the minimum
standards when such property is made available by the City.
Operator is not first on the waiting list for such ,property and the
execution of this agreement will not change the ranking on the
waiting list.
City and Operator therefor agree:
1. Description of leased premises. City shall lease to Operator
as a Fixed Base Operator a part of the Ashland Municipal Airport,
an area ("the premises") , when available at some point in the
future, along with ingress and egress to the premises. The
description and rent for the premises shall be as mutually agreed
upon by the City and Operator when the City, in its sole
discretion, determines an area is available for lease. If the City
Page 1-AIRPORT LEASE-FBO (p:airport\seduick.(se)
and Operator are unable to agree as to the description and rent
within 60 days of the date City notifies Operator that an area is
available, then this agreement shall automatically terminate on the
sixtieth day following such notice.
1. 1. Lease agreement. If an agreement is reached within such
60 day period, then at such time the parties shall enter into a new
lease agreement incorporating the description and rent and the
terms of this agreement and the terms specified on the attached
Exhibit A. This agreement shall terminate upon the execution of
the lease described above.
1. 2 . Airport available to others. The balance of the Airport
is used for general aviation aeronautical activities, and is
available on an equal basis to qualified persons, firms and
corporations who qualify as "Fixed Base Operators", or "Specialty
Operators" at the Airport and under separate leases.
2. Term. The term of this agreement is five years, commencing at
12 : 01 A.M. on the day of 1992. It is agreed that the
parties will, prior to the expiration of this agreement, discuss an
extension of this agreement or renewal for an additional five years
if the parties can agree upon the terms and conditions for the
additional five-year period. If the parties are not able to agree
upon an extension no later than 120 days before the expiration of
the original term period, then the agreement shall terminate as
stated above and at the end of the original five years.
3. Purpose. The Operator shall provide a service at the Airport
solely for the uses and purposes of conducting the business of a
fixed base operator: "Category C. Flight Instruction and Aircraft
Rental" as described in the minimum standards. -
3 . 1. Compliance with minimum standards. Except as waived in
Recital B above, Operator shall comply with the minimum standards
as they now exist or as they may be changed in the future.
3 . 2 . Noise Impact. Due consideration for the noise impact on
the community surrounding the Airport will be given by the Operator
in the selection of aircraft and related activities, all in accord
with the laws, rules and regulations and ordinances of the City of
Ashland as they now exist or as they may be changed in the future.
3.3. Conflicting Standards. In the event the above standards
conflict with the provisions of the City or other applicable local,
state or Federal regulatory agency, the most restrictive standard
shall be applied.
4. Facilities Development. The City has the right to further
develop and improve the Airport, its property, improvements and
future facilities, including hangar construction as the City deems
appropriate to the public interest and shall have no responsibility
to the Operator for any loss of revenue which might be caused by
such development or improvement.
Page 2-AIRPORT LEASE-FBO (p:sirport\sedwiok.lse)
5. Public Benefit. The Operator agrees to conduct its business
for the use and benefit of the public and to make available to the
public on fair and reasonable terms all of its services at
reasonable prices so as to result in a reasonable profit to the
Operator.
6. FAA Exclusive Rights Prohibition. Nothing contained in this
agreement shall be construed to grant or authorize the granting of
exclusive rights within the meaning of Section 308 (a) of the
Federal Aviation Act of 1958 as amended.
7. Insurance. Operator shall obtain and maintain continuously in
effect at all times during the term of this agreement, at
Operator's sole expense, the following insurance:
7.1. Comprehensive insurance. Comprehensive general
liability insurance protecting City and its officers, agents and
employees against any and all liabilities that may allegedly in any
way relate to the operation by Operator, this insurance to be in
the minimum amount of $500,000, combined single limit coverage.
Such limit shall automatically increase in the event of any change
in the provisions of ORS 30.270, or in the event these limits are
found to be not totally applicable to a city.
7.2. Additional insureds. All policies shall include the
City, its officers, commissions, elected officials, employees and
agents as additional insureds.
7. 3. Primary insurance. The insurance shall be considered
primary to any other insurance or self-insurance of the City.
7.4. Insurance certificate. A certificate evidencing such
insurance coverage shall be filed with the City prior to the
effective date of this agreement, and such certificate shall
provide that such insurance coverage may not be canceled or reduced
or changed in any way adverse to the City without at least 30 days
prior written notice to the City. The policy shall be continuous
until canceled as stated above. If such insurance coverage is
canceled or changed, Operator shall, not later than 15 days prior
to the termination or change in the insurance coverage, file with
the City a certificate showing that the required insurance has been
reinstated or provided through another insurance company or
companies. In the event Operator shall fail to furnish the City
with the certificate of insurance required, City may secure the
required insurance or self-insure at the sole cost and expense of
Operator, and Operator agrees to reimburse City promptly for the
cost, plus ten percent of the cost for City administration.
8. Indemnification. Operator shall keep, indemnify and defend and
hold harmless City, its officers, agents and employees, from. and
against any and all claims, demands, suits, judgments, costs, and
expenses, including attorney's fees asserted by any person or
persons, including agents or employees of the City or Operator, by
reason of death or injury to persons or loss or damage to property
that allegedly results from Operator's operations, or anything done
Page 3-AIRPORT LEASE-FBO (p:eirport\seduickAse)
or permitted by Operator under this agreement, except for the
extent attributed to acts or omissions of City of its officers,
agents or employees.
9. Payment by Operator. Operator agrees to pay to the City during
the term of this agreement, the following sums and amounts:
9. 1. Basic fee. A basic fee of $ per year subject to
annual adjustment described below in this paragraph. The basic
fee shall be paid annually in advance on the first day of March,
except that for the first year of this agreement the fee shall be
paid upon execution of this agreement by Operator.
The annual basic fee shall increase, but not decrease, in
accord with the increase in the Consumer Price Index, Urban
Consumers, for Portland, Oregon. The year 1967 shall equal 100 and
the index used shall be Consumer Price Index for all urban
consumers for the Portland, Oregon area. The base period shall be
for the period ending December, 1991. If information for that
month is not available, the next preceding month(s) shall be used.
The increase in the rent shall be determined and made effective on
an annual basis, with the first period being one year from the date
this Lease commences, and on each succeeding year. The rent will
not decrease if the Consumer Price Index decreases.
In the event the relevant Consumer Price Index for the
Portland, Oregon area is no longer published, the U.S. Department
of Labor's comprehensive official index most nearly answering the
foregoing description shall be used.
If either of the above indices are no longer published,
then an index generally recognized as authoritative shall be
substituted. If the parties are unable to agree within 60 days
after demand by either party, a substitute index shall be selected
by the chief officer of the Portland regional office of the Bureau
of Labor Statistics or its successor.
9.2 . Payment at City Hall : interest. Operator agrees to pay
all sums due without notice by check payable to the City of
Ashland, delivered or mailed to the Finance Department, City Hall,
20 East Main Street, Ashland, Oregon 97520. A delinquency charge
of 1.5% per month shall be added to payments required by this
agreement which are more than ten days delinquent.
10. Compliance with laws. The Operator shall comply with all
State and Federal rules, including but not limited to, the effluent
standards or prohibitions established under Section 307 (a) of the
Clean Water Act for Toxic Pollutants. Operator shall obtain City
of Ashland and Airport business licenses.
Page 4-AIRPORT LEASE-FBO (p:airport\seduick.(se)
11. Federal preeminence. All rights, privileges and liabilities
imposed by this agreement are subject and subordinate to any
conditions, restrictions, limitations, rules, regulations or future
requirements for modification of this agreement, by any agreement
or contract pertaining to the Airport between the United States
Government or any other department or agency of either the United
States Government or the State of Oregon.
12 . Minority Business Plan. The Operator agrees to the terms and
conditions of the City's adopted Minority Business Plan currently
in effect with the FAA and to be amended from time to time as
required by the FAA.
13 . Termination. This agreement shall be terminated upon
execution of a lease by the parties as provided in paragraph 1 and
may be terminated upon proper notice 90 days in advance of such
termination date, and upon the following conditions:
13 . 1. Termination by Operator. This agreement shall be
subject to termination by Operator in the event of any one or more
of the following events:
13 .1.1. The abandonment of the Airport as an airport or
airfield by the City.
13.1.2. The default by the City in the performance of
any of. the terms, covenants or conditions of this agreement,
and for the failure to continue for a period of 30 days after
receipt of notice from Operator concerning the default,
provided that if the remedy takes longer than 30 days, then
the term of notice shall be so extended.
13.1.3 . Damage to or destruction of all or a material
portions of the Airport, and which are necessary for the
operation of Operator's business, and election by City not to
replace such improvements within six months after destruction.
13. 1.4. The lawful assumption by the United States, or
any authorized agent of the operation, control, or use of the
Airport, or any substantial part or parts, in such a manner as
to substantially restrict Operator from conducting business
operations for a period in excess of 90 days.
13.2 . Termination by City. This agreement shall be subject
to termination by City in the event of any one or more of the
following events:
13 .2.1. Failure to pay the basic fee or failure to pay
any money due to the City as set forth in this agreement.
13 .2.2 . The default by Operator in the performance of
any of the terms, covenants or conditions of this agreement,
and the failure of Operator to remedy or undertake to remedy,
to City's satisfaction, such default for a period of 30 days
after receipt of notice from City to remedy the same.
Page 5-AIRPORT LEASE-FBO (p:airport\seduickAse)
13 . 2 . 3 . The filing of a voluntary petition in
bankruptcy, including a reorganization plan, or filing in
Chapter 11 of the Bankruptcy Act, and general or other
assignment for the benefit of creditors, or as adjudicated as
bankrupt or if a receiver is appointed for the property or
affairs of Operator.
13 . 2 .4. The failure to conduct the business or to
perform any duty as required in section 5.
14 . Affirmative Action Program. The Operator assures that it
will undertake an affirmative action program as required by 14 CFR
Part 152 , sub-part E, to insure that no person shall, on the
grounds of race, creed, color, age, national origin or sex, be
excluded from participating in any employment activities covered in
14 CFR, Part 152, sub-part E. The Operator assures that no person
shall be excluded on these grounds from participating in or
receiving the services or benefits of any program or activity
covered by the sub-part. The Operator assures that it will require
that its covered sub-organizations will provide assurances to the
City that they similarly will undertake affirmative action programs
and that they will require assurances from their sub-organizations
as required by 14 CFR, Part 152, sub-part E to the same effect.
15. Public Facilities. The Operator shall also have a
non-exclusive right to use, in common with others, all public
airport facilities and improvements of a public nature which are
now, or may in the future be connected with,: appurtenant to,
landing, taxiing, parking areas, and other public use facilities.
16. Closing Airport. The City may choose to do construction work
or maintenance work on portions of the Airport and accordingly the
City may, when reasonably necessary, close the Airport so that the
Operator will be required to temporarily suspend activities, and
will not have ingress and egress to its operation.
OPERATOR CITY OF ASHLAND
BY
Peter Wolford City Administrator
Reviewed as to content:
City Department Head
R;jw as to form:
City-Attorney
Page 6-AIRPORT LEASE-FBO (p:airport\sedwick.(se)
1
EXHIBIT A
ADDITIONAL TERMS TO BE INCORPORATED INTO FUTURE LEASE
1. Lighting. The Operator shall install lighting fixtures on the
premises necessary to its operation and to protect the safety of
guests, patrons, and employees. Lighting fixtures shall conform to
the guidelines for lighting fixtures. The City shall review and
approve lighting fixtures, location, intensity and illuminating
effects of the light fixture(s) to ensure that it presents no
hazard to Airport operations.
2. Graphics and Signs. All graphics and signs on the premises
shall be consistent with the objectives and conform to the
regulations for graphics and signs as contained in the rules,
regulations, and ordinances of the City of Ashland as they now
exist or may be amended in the future, and as accepted by FAA
requirements.
3. Additional responsibilities of Operator. Operator further
agrees to:
3 . 1. Keep the premises in a neat and orderly manner, free of
offensive or dangerous materials or conditions.
3.2 . Pay all utility costs.
3. 3. Not sublease all or any portion of the premises.
3.4. Not fuel aircraft or store fuel on the premises.
3. 5. Make an irrevocable election (binding on the Operator
and all successors in interest under this agreement) not to claim
depreciation or investment credit with respect to any property
financed with tax-exempt obligations of the City (including all
property used by the Operator under this Agreement) ; (2) the
Operator certifies to the City that the term (as defined in
168 (i) (3) of the Code) is not more than 80 percent of the expected
economic life of the property used by the Operator under this
Agreement (as determined in Section 147 (b) of the Code) ; and (3)
the Operator acknowledges that it has no option to purchase any
such property.
3 . 6. Certify that it will not use any part of the hangars
financed with proceeds of any tax-exempt obligations issued by the
City for office space, except for office space that is de minimis
in size and cost and that is directly related to its day-to-day
operations at the Airport as required by Section 142 (b) (2) of the
Code.
3 .7. Not use or permit the use of the premises as any lodging
facility, any retail facility (including food and beverage
facilities) in excess of a size necessary to serve passengers and
employees at the Airport, as any retail facility (other than
parking) for passengers or the general public located outside the
1 of 2-EXHIBIT A
i�
terminal, as an office building for individuals who are not
employees of the City, or as any industrial park or manufacturing
facility. No part of the premises financed with any portion of the
proceeds of any tax-exempt obligations issued by the City shall be
used to provide any airplane, skybox or other private luxury box,
health club facility, a facility primarily used for gambling, or
store the principal business of which is the sale of alcoholic
beverages for consumption off-premises as prescribed by Section
147 (e) of the Code.
4. Removal of Property.
4. 1. Subject to paragraph 4.2 below, upon termination of this
agreement, Operator, at its sole expense, shall remove from the
premises temporary structures, signs, trade fixtures, furnishings,
personal property, equipment and materials owned by Operator and
which Operator was permitted to install or maintain under the
rights .granted under this agreement. If Operator shall fail to do
so within ten days, City may, at its option, effect such removal or
restoration at Operator's expense, and operator agrees to pay City
such expense promptly upon receipt of a proper invoice. Any
improvements not removed by Operator pursuant to this paragraph
shall become the property of City without any right of Operator to
compensation or reimbursement, except as provided in paragraph 4.2
below.
4.2. At any time three months prior to the termination date,
City shall have the option to purchase, on such termination date,
all permanent improvements on the premises at an agreed price. If
no agreement can be reached, the purchase price shall be the fair
market value to be determined by agreement of' two MAI appraisers,
one chosen by each party. If the two appraisers cannot agree upon
a fair market value, they shall choose a third MAI appraiser. The
determination of fair market value by a majority of the three
appraisers shall be final and binding upon the parties, provided,
City may elect not to purchase such improvements. All fees of
arbitration shall be paid by the party appointing such arbitrator.
All other fees and expenses of the arbitration shall be shared
equally by the parties.
2 of 2-EXHIBIT A
EXHIBIT B
"Minimum Standards at Ashland Municipal Airport, Ashland, Oregon"
TREE COMMISSION REQUEST:
MATCHING FUNDS FOR TREE INVENTORY GRANT
The Ashland Tree Commission requests $2500 to conduct a street tree inventory
of the city; this money is to be matched with a $2500 grant from the Oregon
State Forestry Department. The grant application must be submitted by 22 June
1992, so the city council is urged to act on this request at its 16 June meeting.
Extensive use of volunteer labor and the availability of steeply discounted
software will make this a very cost-effective and useful tool for improving the
health and appearance of the city's tree cover.
Attachments:
• Summary of the project
• Detailed proposal for Forestry Dept. grant application
• Detailed project budget
PROPOSAL FOR CITY COUNCIL CONSIDERATION
The Ashland Tree Commission has been pursuing a cost-effective means of
conducting a street tree inventory for several years. Two recent events have
made this goal a possibility. First, a major tree-care company has donated tree-
inventory software to the National Arbor Day Foundation and allowed it to
make this software available to Tree Cities USA for only $100 (the commercial
version of this software costs $6000). Second, the State Urban Forester has
federal money available that is to be used for encouraging care and
management of city trees through a matching funds grant program.
The Tree Commission is therefore requesting that the City Council approve
$2500 for the purpose of conducting an Ashland street tree inventory in order
to qualify for $2500 in matching funds from the State of Oregon.
To keep the costs of this project down, it has been structured to make use of
volunteers for almost all of the actual field work. We will also attempt to
involve PINS and SOSC staff. A project coordinator would be hired part-time for
approximately 4 months to organize the efforts of the volunteers, help with
the inventory process, and analyze the data collected. If the time estimates
herein turn out to be optimistic, which is a distinct possibility, members of the
tree commission have committed to complete the effort within the budget on
their own time.
Ordinarily, a tree inventory for a city the size of Ashland would cost
approximately $15,000 to $20,000. Specialized tree-inventory companies have
excellent presentations to justify this kind of expenditure and can demonstrate
how an inventory will save a city money even at this level of expense. Our
presentation is not nearly as sophisticated, but will accomplish the same goals,
namely:
1. Create a data base for a city-wide tree management plan
• Trees are important to the city and the city spends a lot of money on
trees—a management plan can help the city spend money wisely
• Spot trends in tree decline/problems in time to correct them
• Increase the health and diversity of tree species
• Help define the city's goals and priorities
• Identify areas that could benefit from tree planting—either for existing
needs or for eventual replacement of declining trees
2. Identify immediate hazards for city evaluation: reduce liability by
spotting
• Dangerous trees
• Sidewalk irregularities caused by tree roots
• Safety hazards caused by traffic view blockage
3. Other benefits
• Increase community involvement in the care of city street trees
• Increase value and usefulness of city treescape
• Provide data for possible educational/recreational uses (similar to PINS
park walks or as basis for SOSC botany classes)
A draft grant application and detailed budget for the proposed project are
attached.
GRANT PROPOSAL DETAILS —
1. Need for a Tree Inventory
The City of Ashland spends quite a bit of time and money on its urban trees, yet for street
trees the city's efforts are being made on a hit-and-miss basis—problems and needs are
being addressed only when they become serious enough to attract attention.
The purposes and goals of this tree inventory are primarily to
• Form the basis for a tree management plan
• Identify problems that may need to be corrected immediately
• Involve the public and increase awareness of the value of trees in the city
• Serve as a basis for possible future educational projects
• Serve as a basis for long-term measurement of trends
• Encourage cooperation between the Pacific Institute of Natural Sciences (PINS),
Southern Oregon State College (SOSC), the City of Ashland and the residents of Ashland
2. Imnrovements to the Urban Fore t
Implementation of these goals will improve Ashland's urban forest in the following
ways:
• As a first step in creating a tree-management plan for the City of Ashland, the
analysis of this inventory will help the City Tree Commission and the City Council
identify and prioritize issues facing the urban forest. With this information the city
can make intelligent and credible decisions to improve the long-term health of the
city's trees.
• The inventory can provide a direct benefit by identifying serious tree hazards that
the city may want to address immediately. The city can decrease its liability and
improve its treescape by encouraging homeowners to maintain problem trees or, if
the situation warrants, the city can avoid risk efficiently by acting on its own.
• Increasing public awareness will naturally increase the quality and amount of tree
care by private citizens: a populace that appreciates the benefits of city trees is more
likely to maintain these trees at no expense to the city. Citizens can also reduce the
burden of enforcement by being more aware of street tree laws in general.
• The tree inventory is expected to serve as a basis for future educational and
recreational activities, such as guided tree walks through the city and use of material
for study by residents, students and visitors.
• We will encourage participation by qualified staff from PINS and SOSC as an
opportunity for these organizations to gain public exposure and lay the groundwork
for possible future projects of their own.
3. Invents Approach
Proposed Timetable.
May -July 1992 Project Design
22 June 1992 Grant Application Due
13 July 1992 Grant Awards Announced
late July 1992 Preliminary Setup, Coordinator hired
July - August 1992 Organization
early August 1992 Training
Aug. - Oct. 1992 Conduct Inventory
Sep.-Oct 1992 Data Entry
Oct.- Nov. 1992 Analyses Conducted, Summary Reports Generated
Project Desian. Project goals, scope, initial organization and parameters of study will be
determined by the Ashland Tree Commission. This effort has been and will continue to be
coordinated with the City of Grants Pass Tree Commission in order to pool resources and
experience and to investigate ways that costs can be cut for both cities by conducting
very similar projects at approximately the same time. (As of this writing, draft inventory
criteria and basic goals have been determined by the two cities.)
Organization. After the initial design process, project management will be carried out by
a Project Coordinator, who will be responsible for organizing the activities of inventory
leaders, recruiting volunteers, arranging for training, facilitating the inventory,
setting up the software, performing basic analysis and reporting on the data as requested
by the Tree Commission.
Staffing. Volunteer inventory leaders, some of whom have already been identified, will
be recruited from knowledgeable staff members of the Ashland Parks & Recreation
Department, PINS, SOSC, Tree Commissioners and other qualified members of the
community.
Recruitment of volunteers will be made from the community at large, including the
above-mentioned groups and members of nature and gardening organizations, botany
students and the general public.
Training. The Oregon Forestry Department's Urban Forester, Paul Ries, has indicated that
a person from his staff could be made available for training street inventory crews. If
arrangements with the state cannot be made, backup of this function will be provided by
local people. In either case, it is probable that coordination of training with Grants Pass
can save time and increase the quality of training.
Conducting the Inventory. Inventories will be conducted at the convenience of the
volunteers. Inventory, leaders will be paired with less-knowledgeable assistants; each
pair will be assigned one or more areas of the city to organize collection and
interpretation of data (maps and area breakouts will be provided by the project
coordinator). Each team will also be equipped with specially designed forms for
recording the data, a measuring instrument, and a tree-identification handbook. A day of
inventory work will be designed to be approximately 6 hours. After the the data is
collected, steady volunteers will be provided with a souvenir T-shirt, and the Project
Coordinator will revisit and identify unknown trees and provide a measure of quality
control by sampling data from each inventory team.
Data Entry. Data entry will be made by a city staff person directly from the forms
completed by the inventory teams. These forms will have been designed to maximize the
speed and accuracy of entering the specific items of interest. The software to be used will
be TreeKeeper jr., which has recently been made available by the National Arbor Day
Foundation specifically for Tree Cities USA at a greatly reduced cost. If a city staff person
is not available, a temporary person will be hired to enter data (if the budget is being
pinched at this point, volunteer help may be required for data entry).
Analysis of Data. Data will be examined for species frequency, grouping, age and
condition throughout the city and by area; problems and possible solutions; and other
features as requested by the Tree Commission.
As the budget permits, the 1992 inventory will be contrasted with the street tree
survey of 1983, which sampled trees in 4 or S representative areas of the city. This will
help focus the analysis and may identify trends not previously recognized.
PROPOSED ASHLAND TREE GRANT BUDGET
Project Sta¢e Cost Item Estimated Cost
1. Project Design Tree Commission time $0 .
2. Organization Project Coordinator (50 hours x $10/hour) 500
& Coordination Copies (maps, forms) 100
Publicity/Advertising 100
3. Training Project Coordinator (8 hours x $10/hour) 80
Instruction 0
4. Conducting Project Coordinator (240 hours x $10/hr) 2400
Inventory Volunteers (10 books) 100
Misc. Supplies, Contingency 47
Souvenir T-shirts (25 x $8) 200
Quality Control (20 hours x $10/hour) 200
5. Data Entry Software (3 copies) 297
Data Entry ($8/hour)
Learning curve (2 hours) 16
Entry (est. 8000 trees, 80 hours) 640
6. Data Analysis Project Coordinator ($10/hour)
Learn, Customize Program (16 hours) 160
Analyze, Create reports (16 hours) 160
GRAND TOTAL $5000
.�RE60� . May 12, 1992
Brian Almquist, City Administrator
�r-
rIIm: Steven Hall, Public Works Director 4—
AUbiEtt: Street Naming Policy
At the last City Council meeting, several Councilors referred to
a policy on street naming.
I asked Nan Franklin and Jim Olson to check their records for
such a policy. They found no written documentation of a street
naming policy.
Does the City Council wish to establish a formal policy by motion
or resolution? If yes, Council needs to give staff direction on
form and content of policy.
Al Alsing started an investigation of the history of names of
streets in Ashland in about 1975. 1 have that original binder of
names and histories. In addition, each new developer is sent the
attached request form to' continue charting the reasons for names
of new streets.
SHH:rm\Pw\Strww*?.m
cc: Nan Franklin, City Recorder
Jim Olson, Assistant City Engineer
Encl : Form
o
CITY OF ASHLAND C . ITY HALL
EGO ASHLAND.OREGON 97520
telephone lie 503)4a2.3211
Dear Subdivider:
The Engineering Division of the City of Ashland is compiling a
history of the naming of streets created within the City. Would
you please assist us in this project by noting the historical
significance of the street names noted below?
As an example, if the street is .named for a person, who is that
person? Is he or she a relative? What is his or her background?
Is he or she a part of Ashland's history? Etc.
The same type of information is requested for other kinds of names
such as geographical places, etc.
Your help is very much appreciated. Please return this form to:
James H. Olson
Asst. City Engineer
City Hall
Ashland, OR 97520
STREET HISTORICAL REPORT
STREET NAME: CAIPFCC-R ClRcle
METHOD OF DEDICATION: ORDINANCE RESOLUTION SUBDIVISION
DATE OF DEDICATION:
DEDICATED BY: TP 1 5 i.+R Co R f
HISTORICAL SIGNIFICANCE:
�.,.A.�4A �� 4 0n�lt� tifG.w;�tH+l
.cfilt+r.�r... '4r 0" 'au �
STREET NAME:
METHOD OF DEDICATION: ORDINANCE RESOLUTION SUBDIVISION
DATE OF DEDICATION:
DEDICATED BY:
HISTORICAL SIGNIFICANCE:
4`s0F4 ASh
� Emarttnc� nnt -
40 June 10, 1992
OEG
ELI: City Council Members
W
ram. Catherine Golden, Mayor
hjErt- COMMISSION APPOINTMENTS
Please approve the appointments of the following individuals:
Leslie van Gelder to the Street Tree Commission for a term
expiring April 30, 1995; John King to the Traffic Safety
Commission for a term expiring April 30, 1994, to replace
Steve Armitage who was recently appointed to the Planning
Commission; and Sue Hart to the Senior Program Board for a
term expiring April 30, 1993 to replace Al Scott who
resigned some time ago.
Their letters of application are attached and these open
positions were advertised in the Daily Tidings.
Thank you. '
Attachments (3)
134 Church Street
Ashland, Oregon 97520
May 30, 1992
Mayor Cathy Golden
20 East Main Street
Ashland, Oregon 97520
Dear Mayor Golden:
I am interested in the volunteer position on the Street Tree
Commission, and am sending this letter to give you the reasons I
would like you to consider me for the position and some background
information about my qualifications.
I have been an Ashland resident and homeowner for six years and
work at La Clinica del Valle in Phoenix, where I am the Finance
Director. Previously, I lived in the Illinois Valley for twelve
years and earned an A.S. in Horticulture from Rogue Community
College. Some of my classes which might be relevant to this
position . include Landscape Design, Oregon Native Trees, a year of
Botany, and seven terms of Plant Identification of trees and plants
which grow in this area. I have worked in a greenhouse and for a
commercial nursery in Cave Junction, as well as working as a tree
planter. Currently, I am an avid part time gardener.
I think that one of the reasons Ashland is so lovely is because of
the great number of trees which grow in the city. I feel that
protecting our existing trees and encouraging the planting of more
trees is important in maintaining the quality of life we enjoy
here. I would like very much to use my horticultural skills for
the benefit of my community.
I hope you will consider me for this post. If you have any
questions, please feel free to call me at 535-6239 during work
hours or at 488-2338 after 5: 30.
Cordially,
kK" I
Leslie van Gelder
s1°Ar-1
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ASHLAND PARKS AND RECREATION COMMISSION
CITY HALL ASHLAND, OREGON 97520 488-5340
PARK COMMISSIONERS: =,�� '�j.� KENNETH J.MICKELSEN
V O ,
Director
PATRICIA ADAMS
ALLEN A.ALSING I'
TERI COPPEDGE pREGO�,.• `•
THOMAS W. PYLE
WES L. REYNOLDS -
June 1 , 1992
Mayor Cathy Golden
City Hall
Ashland, Oregon
Dear Mayor Golden:
I would like to be considered for appointment to the City of
Ashland Senior Program board.
For the past six years, I have served as the community center
coordinator, first for the Department of Community Development
and more recently,•,for the Parks and Recreation Department.
The community, center serves this area as a site for educational,
social and recreational activities. Many older citizens attend
functions at- the community center or Pioneer Hall. It's been
my pleasure to work with these individuals =and, their groups;
our area seniorsfhave been among the strongest supporters of
the community center.
Thank you for your consideration.
Si erely s mss`
Su
Commu ity Center coordinator
Home of Famous Lithia Park
ASN�i-
- �._ � : �EUTIIrttnduuY
'•.,�aeco?„` June 11, 1992
0II. Mayor and City Council
:PrIIlll. Ashland Historic Commission
,* tbjtCt: ADDITION TO ASHLAND CULTURAL RESOURCE INVENTORY
In May, the Historic Commission requested George Kramer to complete
the Cultural Resource Inventory by researching six properties on East
Main Street that were never included on the list. Mr. Kramer has
completed this research, and a copy is included for your information. At
its June 3, 1992 meeting, it was the unanimous decision of the Historic
Commission to formally accept this research.
The Commission respectfully requests the Council to add these additions
to the City of Ashland Interim Cultural Resource Inventory.
0 George Kramer
Historic Preservation Consultant
386 North Laurel, Ashland, Oregon 97520 (503) 482-9504
SOME GENERAL COMMENTS ON THE MCCALUS ADDITION AND THE EAST
MAIN ADDITIONS TO THE ASHLAND CULTURAL INVENTORY
The six properties included in this study, all located within the local Ashland Historic
District, were not previously documented for inclusion during the Clay/Atwood Ashland
Cultural Resource Inventory due to budget and time constraints. In May-June 1992 the
Ashland Historic Commission contracted to have them surveyed, evaluated and thereby
complete the documentation of the historic district.
The west side of the block of East Main Street between Lithia Way and Sherman Streets
includes all of Lots 1-7 of the McCalleS Addition to the City of Ashland, originally Sled in
June 1888 by Martin L. McCall. McCall was a prominent citizen of Ashland, arriving in
1866 following work on the survey of the O&C Railroad line through the Wilamette
Valley. McCall served a number of terms as Ashland's surveyor. His wife; Aliens was the
daughter of noted pioneer Jesse Applegate. Contrary to what might be a normal
assumption, there is no indication whatsoever of any familial relationship between the
McCall's Addition and pioneer John McCall, still remembered by local residents because of
his impressive Oak Street home.
Following the completion of the north-south rail link in December 1887, Ashland was ripe
for development;the.6 acre addition to the city that McCall Sled was one of 10—additions.
to Ashland platted in 1888. Martin McCall died on 19-May-1895 and three years.later
.
Aliens sold most of the southern portion of the addition, including Lot 7 of the study area,
to the Ashland Building and Loan Association. Lots 1-6 were deeded over to the
McCall's son, Jesse A. who had followed in his father's profession and was then serving as
Ashland's surveyor.
The north, wedge-shaped, portion of the McCall's addition was prominently sited at the
intersection of East Main,the'major thoroughfare into town,and "The Boulevard" the
recently,laid out broad avenue that extended south of the city.`In the 4 890s local
contractor Baldwin Beach built-the steepled Congregational Church at the comer itself,
and the building was a local landmark until its demolition in 1926. The manse associated
with the church, located immediately south [on the E. portion of Lot 2] was also_
apparently razed at this time. The church site, first used for a small service station, was.
soon occupied by Steve Zarka's garage. This building in turn was remodeled into the
present fire station. Other buildings once located in the study area include the "Temple of
Truth" built c. 1910, which was constructed along Siskiyou [where Blue Mountain Cafe .
is today]. This impressive stone structure was later known by a variety of names including
City of Ashland
East Main Survey 6/92
the Ashland Four Square Lighthouse [1928], Ashland New Thought Society [1934] and
the Assembly of God Church [c. 1950s-],. which apparently remained in the building until
its demolition. A two-story frame apartment building, built c.1920 and located on the W.
portion of Lot 4, was condemned and demolished in the late-1980s. The site today
remains vacant.
The social history of the six dwellings on East Main between Lithia Way and Sherman
presents some rather intriguing problems and greatly complicates an understanding of the
study area. Following the major transfer from Aliens McCall to her son, a relatively large
number of individuals, some of whom resided in the buildings and others who did not,
continually appear and reappear in the many deeds and mortgages that concern the area.
This ever-present buying, dividing, selling, redividing and reselling of the original seven
lots [in at least one instance four separate transfers of various portions of the same two
lots occurred between three separate individuals within a two.day period] is further
complicated by the vacation of one street and the original series of alleys that were.
contained in the original plat of the addition. Various residents resided in one structure, .
owned and rented another, or moved from house to house within the study area. Finally,
two long-time residents, upon the deaths of their respective spouses;married each other
and retained ownership of all the properties they had previously held. .
None of the surviving buildings of the East Main study area represent landmark structures
within the Ashland context. Collectively, they remain a relatively intact early 20th-century
streetscape, an area that once served as a major entry,point into the downtown business
district. Future development that maintains that sense should be encouraged whenever
possible. .
Prepared by:
George Kramer
lEstoric Preservation Consultant
for the Ashland Historic Commission
1-June-1992
ASHLAND CULTURAL RESOURCE INVENTORY
SURVEY FORM
COUNTY: JACKSON
IDENTIFICATION:
lust . Name Jesse A. McCall House Date of Construction: c. 1890/1902
Common Name : Studio 55 Original Use: Residence
Address : : 550 East Main Street Present Use: Commerical
Ashland , Oregon Architect : '
Owner: _ Littlefield, Sandra et alBuilder:
670 Glenwood Drive Style: Vernacular
Ashland, Oregon 97520 X Bldg. Struc. _Dist . Obj .
T/R/S: 39S R1E 9 Ranking: Secondary
Map No: 9AC Tax Lot: 14900
Addition: McCall ' s
Block: _ Lot : p, 2&3Quad: Ashland
THEME:
Statewide Inventory of Historic- Properties Theme:
_Archaeology Industry _Mining
_Agriculture _Military _Social/Education
_ LCommerc: —Politics/Government—Transportation
_Exploration and Settlement _Religion _Other
DESCRIPTION:
Plan Type/Shape: L-Shaped No. of Stories: Two
Foundation Material: Concrete Basement (Y/N) : Yes
Roof Form and Material: Gable with hipped and shed additions; 'Comp. Shingle
Wall Construction: wood Structural 'Frame: rame
Primary Window Type: One-over-One double hung .wood sash
Exterior Surfacing Materials: Asbestoes shingles
Decorative Features : Porch posts and brackets , oria win ow on .
Other: Early concrete retaining wall along E. Main sidewalk
Condition : _Excellent X_Good _Fair Poor _Moved(Date)
Exterior A] terat ions/Add it ions (Dated ) Porch, 2-story wing to N. and
on�story rear addns added to orig. volume by 1911 c. s garage razed
Noteworthy landscape Features: [n.d.
Associated Structures:
Known Archaeological Features :
Negative No: 92-1-31 Recorded By: George Kramer
Slide No: 91-01 Date: 1-June-1992
SHPO Inventory No:
Jesse A. McCall Hse, 550 East Main
SETTING:
This vernacular style two-story dwelling is located on the west
side of East Main Street just south of its intersection with Lithia
Way and Siskiyou Boulevard.
SIGNIFICANCE:
The main portion of this dwelling dates at least as early as
October 1890 according to Sanborn Fire Insurance maps. In July
1902 the Ashland Tidings reported that "Jesse McCall [is building]
an attractive dwelling on E. Main Street at a cost of about $1500. "
Likely this refers to additional remodeling or major addition to
the subject structure. Stisequent additions to the rear occurred
prior to 1911.
Jesse A. McCall, son of Martin L. McCall, the original developer of
the McCall Addition, is documented as living "on E. Main at the
head of 4th Street" by 1906 and likely had resided in this location
for many years prior. McCall was then serving as the Acting City
Engineer of Ashland and had been Ashland's surveyor, a position his
father had held as far back as the 1870s, on and off for at least
15 years. McCall shared the subject house with Lillian McCall,
probably his sister, who was employed as a music teacher and his
widowed mother, Aliena McCall, a daughter of noted pioneer Jesse
Applegate. By 1907, Jesse [who presumably was named after his
famous maternal grandfather] and his wife Orliena McCall were in
the process of being divorced. Probably as a part of the
settlement, McCall sold the house in September of that year to
Charles Rose who maintained it as a rental until 1923. Jesse
McCall apparently left Ashland for Nevada and no further
information regarding his activities are known. A series of
intermediate ownerships ended with the purchase of the dwelling by
George L. and Sarah E. Cary who lived here until the late 1940s.
The building was converted to its present commercial use in the
1970s.
SOURCES CONSULTED:
Ashland Tidings, 12-July-1902 3:3:
U.S. Federal Census (Jackson County) 1900, 1910
Polk City Directories, 1906-1966
Pacific Bell Telephone Directories, 1922-1930
Sanborn Fire Insurance Maps, 1890, 1898, 1907, 1911, 1928,
1949, 1961
ASHLAND CULTURAL RESOURCE INVENTORY
SURVEY FORM
Name: Jesse A. McCall House T/R/S: 39S R1E 9
Address : 550 East Main Street Map No: 9AC Tax Lot: 14900 Ashland, Oregon 97520 Quadrangle. Ashland (1757T—
.n
Negative No. : 92-1-31 Slide No. : 92-01
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Graphic and Photo Sources : City of Ashland Topographic Map;
Jackson County Assessor ap
SHPO Inventory No. :
ASHLAND CULTURAL RESOURCE INVENTORY
SURVEY FORM
COUNTY: JACKSON
IDENTIFICATION:
Hist . Name Chas . &Laura Rose Hse Date of Construction : pre-June 1907
Common Name : Clark Cottage Original Use: Residence
Address : 568 East Main Present Use: Restaurant Commerica
Ashland, Oregon Architect : F. Clark
Owner:. McMillian, Glenn Jr. Builder:
416 Liberty St Style: Bungalow/Craftsman
Ashland, Oregon 97520 x Bldg. Struc. _Dist . Obj .
T/R/S: 39S R1E 9 Ranking: Secondary
Map No: 9AC Tax Lot: 14803
Addition: McCall ' s
Block: . Lot: 4 ,p3 Quad- Ashland
THEME:
Statewide Inventory of Historic- Properties Theme:
_Archaeology _Industry _Mining
_Agriculture _Military Social/Education
X Commerce _Politics/Government_Transportation
_Exploration and Settlement ._Religion Other
DESCRIPTION:
Plan Type/Shape: Rectangular No, of Stories : One
Foundation Material: Wood & concrete Basement(Y/N) : Crawl Space
Roof Form and Material: Hip; woo s ing e
Wall Construct ion:--`wo`3d Structural Frame: Fame
Primary Window Type: One-over-One ou a ung wood. sash
Exterior Surfacing Materials: Wood shingles , orizon a ou a drop
Decorative features: Arched porched area, stucco panels on post-s-77owed
window on S. , diamond-light windows on main elevation, eco ratter ails
Other: Rear patio area witn concrete hearth
Condition: _Excellent _Good _ Fair Poor _Moved(Date )
Exterior Alterations/Additions (Dated ) Substantial rennovation 1992 , front
yard garden, rear and side walls/fences aaaea. COODIestone front wall
Noteworthy landscape Features :
Associated Structures:
Known Archaeological Features:
Negative No: 92-1-28 Recorded By: George Kramer
Slide No: 92-02 Date: 1-June-1992
SHPO Inventory No:
Charle and Laura Rose Hse, 568 East Main
SETTING: .
This bungalow/craftsman style dwelling is located on the west side
of East Main Street just south of the intersection on 4th Street.
SIGNIFICANCE:
Attributed to local architect Frank Chamberlain Clark and known
locally as "Clark Cottage" after a 1980s-era commercial use, this
building is most associated with early Ashland shopkeeper Charles
Rose, co-owner of Rose Brothers Confectioners. Rose, born in 1874,
arrived in Ashland with' his parents in 1893. With a brother, Rose
operated the confectionary store for over 20 years. He died at age
82 in San Jose, California on 8-February-1967.
Rose bought the subject parcel from Jesse A. McCall in September
1907. Although it has long been assumed that Rose then
commissioned architect Clark to design the dwelling in anticipation
of Rose's upcoming marriage to Laura Ellis of Cave County,
Kentucky, Sanborn Fire Insurance maps show the dwelling in
existence prior to June 1907, a time when McCall still retained
ownership. It at least possible that it is this dwelling referred
to in the Tidings article of 1902 regarding McCall's "attractive
dwelling. " [See form for 550 East Main Street] .
Charles and Laura Rose retained ownership of the property until the
mid-1920s although by 1923 Osmer W. Long, a conductor for the
Southern Pacific Railroad was living here with his wife Eliza.
Following Eliza's death Long married his neighbor, the former Minds.
DeWitt, Minda Long would remain at 568 until her own death in the
late 1960s. In 1981 the property was converted to restaurant use
by Vern Weiss and christened "Clark Cottage" after its architect.
Shostrom Brothers were the contractors. At this writing a major
remodeling, including extensive alteration to the exterior patio at
the rear and the installation of a raised bed garden along East
Main street are underway.
SOURCES CONSULTED:
Frank Chamberlain Clark Inventory, 1982 [Site $119]
Medford Mail Tribune, 30-November-1981 B:1
Ashland Daily Tidings, 13-February-1967 [Rose Obituary]
Jackson County Deed Records, 61: 111, 336:160-61 '
Polk City Directories, 1906-1966
Pacific Bell Telephone Directories, 1922-1930
Sanborn Fire Insurance Maps, 1890, 1898, 1907, 1911, 1928,
1949, 1961
ASHLAND CULTURAL RESOURCE INVENTORY
SURVEY FORM
Name: Charles &.-Laura Rose House T/R/S: 39S R1E 9
Address: 568 East Main Street Map No: 9AC Tax Lot : 14803
Ashland, Oregon 97520 Quadrangle: Ashland (rT53T-
i
Negative No" 92-1-28 Slide No. : 92-02
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Graphic and Photo Sources : City of Ashland Topographic Map;
Jackson County Assessor gap
SHPO Inventory No. :
ASHLAND CULTURAL RESOURCE INVENTORY
SURVEY FORM
COUNTY: JACKSON
IDENTIFICATION:
11ist . Name O.W. & Minda Long RentalDate of Construction: c. 1940
Common Name: Original Use: Residence
Address : 574 East Main Present Use: Residence
Ashland, Oregon Architect :
Owner: Burton, Bob &Lenna &D. Bain Builder:
8919 W 24th Style: Cottage
Los Angeles , CA 90034 x Bldg. _Struc. Dist. Obj .
T/R/S: 39S R1E 9 Ranking: Contribut ni gl
Map No: 9AC Tax Lot : 14801
Addition: McCalls
Block: Lot : 5 Quad: Ashland
THEME:
Statewide Inventory of Historic- Properties Theme:
_Archaeology _Industry _Mining
_Agriculture _Military _Social/Education
Commerce —Politics/Government—Transportation
_Exploration and Settlement _Religion _ Other
DESCRIPTION:
Plan Type/Shape: Rectangular No. of Stories: One
Foundation Material: Concrete Basement(Y/N) : Crawl Space
Roof Form and Material: Gable
Wall Construction: Wood Structural Frame: Lt . Frame
Primary Window Type: Eight-over-One double-hung wood sash
Exterior Surfacing Materials: Asbestoes shingle over horizontal wood
Decorative Features: Sm. three-sided bay on S. , entrant porch
Other: Window shutters prob. not original
Condition : _Excellent X Good _Fair Poor X Moved(Date )
Exterior Alterations/Additions (Dated ) See comment
Noteworthy Landscape Features:
Associated Structures:
Known Archaeological Features :
Negative No: 92-1-26 Recorded By: George Kramer
Slide No: 92-03 Date: 1-June-1992
Inventory No:
O.W. and Minds. Long Rental Hse, 574 East Main
SETTING:
This small single-story cottage is located mid-block on west side
of East Main Street.
SIGNIFICANCE:
For fifty years after the creation of Lot 5 by the platting of the
McCall's addition, the parcel remained vacant, controlled by the
owner of the either 568 or 586 East Main. In 1941 a four-part land
transfer involving Joseph Currie, R[ufus] .E. Detrick, and Osmer and
Minda Long ended with Lot 5 being owned by the Longs, then living
at 568 East Main and maintaining 586 East Main as a boarding house.
By 1948 the present structure appears on Sanborn Maps and A.T.
Langell is residing here according to City directories. The
building may have been constructed on-site by the Long's for use as
a rental but more likely was moved to this location. The structure
shares certain features with the buildings of Camp White, a source
from numerous buildings relocated throughout the valley in the
1946-50 period.
In 1992 a two-story triplex was constructed at the rear of the lot,
adjacent to the alleyway by Robert Meiser Construction of Ashland.
SOURCES CONSULTED:
U.S. Federal Census (Jackson County) 1900, 1910
Jackson County Deed Records, 144:157, 154:258, 158:369 and 239: 19-
21.
Polk City Directories, 1906-1966
Pacific Bell Telephone Directories, 1922-1930
Sanborn Fire Insurance Maps, 1890, 1898, 1907, 1911, 1928,
1949, 1961
ASHLAND CULTURAL RESOURCE INVENTORY
SURVEY FORM
Name: O.W. & Minda Long Rental Hse T/R/S: 39S R1E 9
Address: 574 East Main Map No: _gAC__Tax Lot: 14801
Ashland,. Oregon 97520 Quadrangle: Ashland (I4T3S-
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Negative No. : 92-1-26 Slide No. : 92-03
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Graphic and Photo Sources : City of Ashland Topographic Map;
Jackson County Assessor ap
SHPO Inventory No. :
ASHLAND CULTURAL RESOURCE INVENTORY
SURVEY FORM
COUNTY: JACKSON
IDENTIFICATION:
Joseph T. Currie
(list . Name Boarding House Date of Construction: c. 1908
Common Name : Edinburgh Lodge Original Use: Resident ia Mu ip e
Address : 586 East Main Street Present Use: Bed & Breaktast
Ashland , Oregon Architect :
Owner: Lewis , Floyd G. & Bunny D. Builder:
586 East Main Style: Vernacular
Ashland , Oregon 97520 x Bldg. _Struc. _Dist. Obj .
T/R/S: 39g R1E 9 Ranking: Secondary
Map No: 9AC Tax Lot .. 14802
Addition: Mrr;g 11 � c
Block: _ Lot : —Quad: Ashland
THEME:
Statewide Inventory of Historic- Properties Theme: '
_Archaeology _Industry _Mining
_Agricult-ure _Military Social/Education
X Commerce —Politics/Government—Transportation
_Exploration and Settlement _Religion _Other
DESCRIPTION:
Plan Type/Shape: Rectangular No, of Stories: Two
Foundation Material: Concrete Blk Basement (Y/N) : Crawl
Roof Form and Material: Hip, with intersect gables
Wall Construction: Wood Structural Frame: lt. Frame
Primary Window Type: _One-over-One double-hung wood sash '
Exterior Surfacing Materials: Horizontal wood
Decorative Features: Corner boards, wide plain board frieze, hipped
front porch, decorative front door, enclosed "returns" at eave
Other: SOHS Marker, "J.T. Currie Boarding House 1908"
Condition : X_Excellent _Good _Fair _ Poor —Moved(Date)
Exterior Alterations/Additions ( Dated ) Rear additions , porch (pre-1928 ),
rear hipped-roof addition on conc. slab -
Noteworthy Landscape Features:
Associated Structures:
Known Archaeological Features:
Negative No: 92-1-24 Recorded By: George Kramer
Slide No: 92-04 Date: 1-June- 92
SHPO Inventory No:
Joseph Currie Boarding House, 586 East Main
SETTING:
This vernacular style two story dwelling is located mid-block on
the west side of East Main Street between its intersection with
Lithia Way and Siskiyou Boulevard to the north and Sherman Street
to the south.
SIGNIFICANCE:
In June 1908 the Ashland Daily Tidings reported that "Jos. Curry
[sic] is building a large modern house of nine rooms on lots on
East Main Street in the Congregational Church block. " Currie, who
had interests in gold mining and prospecting in Jackson County and
northern California, ran a boarding house at the site for many
years. Margaret Thom, apparently Currie's sister, managed the
house in Currie's absence and. by 1910 a variety of laborers,
nurses, and others were listed as occupants. Thom, a "hospital
matron" at the Southern Oregon Hospital, reportedly permitted the
structure to be used as a temporary hospital following the
devastating fire of the Southern Oregon Hospital in 1909.
In 1923 Currie sold the property to William and Minda DeWitt who
resided here but continued to rent out rooms to others. ' Following
William's death, and Minda's subsequent remarriage to Osmer Long,
[See form for 568 Bast Main] the property remained in use as a
boarding house under the management of Mrs. Nellie F. Benson.
During the 1950s the property was used as a single family rental,
still under the ownership of Mrs. Long. In 1965 Long sold the
property to a Robert M. Hendrix, a long-time tenant, who resided
there until 1981. At that time the house was sold to Lawrence and
Lynda Thirwall. The Thirwall's undertook substantial renovation,
including the large addition to the rear, and converted the house
into the Edinburgh Lodge, a bed & breakfast usage which, under
different ownership, continues.
SOURCES CONSULTED:
.Ashland Daily Tidings 27-August-1908.
U.S. Federal Census (Jackson County) 1900, 1910
Polk City Directories, 1906-1966
Pacific Bell Telephone Directories, 1922-1930
Sanborn Fire Insurance Maps, 1890, 1898, 1907, 1911, 1928,
1949,1961
[Thirwall, Lawrence] , Application for SOHS Marker, c. 1981 Southern
Oregon Historical Society Collection, MS 456.
ASHLAND CULTURAL RESOURCE INVENTORY
SURVEY FORM
Name: J .T. Currie Boarding House T/R/S: 39S R1E 9
Address : 586 East Main Street Map No: 9AC Tax Lot : 4
Ashland, Oregon 97520 Quadrangle- Ashland t15
L
Negative No. : 92-1,-24 Slide No. : 92-04
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Graphic and Photo Sources : City of Ashland Topographic Map;
Jackson County Assessor ap
SHPO Inventory No. :
ASHLAND CULTURAL RESOURCE INVENTORY
SURVEY FORM
COUNTY: JACKSON
IDENTIFICATION:
Hist . Name Unknown House Date of Construction: c. 1920
Common Name: Original Use. Residence
Address: 598 East Main Present Use: Residence
Ashland, Oregon Architect :
Owner: Bradbury, E.W. Builder:
598 East Main _ Style.. Bungalow
Ashland, Oregon X Bldg. Struc. _Dist . Obj .
T/R/S: 39S R1E 9 Ranking:
Map No: 9AC Tax Lot : 14300
Addition: McCall 's
Block: Lot : --- Quad: Ashland
THEME:
Statewide Inventory of Historic- Properties Theme:
_Archaeology _Industry _Mining
_Agriculture _Military Social/Education
x Commerce —Politics/Government—Transportation
_Exploration and Settlement _Religion _Other
DESCRIPTION:
Plan Type/Shape: Rectangular No. of Stories: One
Foundation Material: oncre a Basement (Y/N) : Crawl Space
Roof Form and Material: Gable; Comp. Shingle
Wall Construction: Wood Structural Frame:L rame
Primary Window Type: One-over-One Double Hunge wood sash
Exterior Surfacing Materials: Horizontal double-drop
Decorative features: Massive porch posts, extende ,: s eppe ,
beam ends
Other:
Condition : _Excellent }{_Good —Fair Poor —Moved(Date)
Exterior Alterations/Additions ( Dated )
Noteworthy Landscape Features :
Associated Structures : Gable garage to rear with later shed-roof
AdRitinn
Known Archaeological Features :
,Negative No: 92-1-23 Recorded By: George Kramer
Slide No: 9Z-Ub Date: 1-June-1992
SHPO Inventory No:
Unknown House, 598 East Main
SETTING:
This one-story bungalow style dwelling is located mid-block on the
west side of East Main Street one structure north of the
intersection of East Main and Sherman Sherman Streets.
SIGNIFICANCE:
In the original plat of the McCall's addition, the parcel
associated with the subject dwelling was designated as a roadway,
in line with 5th Street to the east. In 1901, in connection with
the construction of East Side School [located where Safeway is now]
the Ashland City Council vacated the street in exchange for a
widening of the right-of-way along modern Sherman Street. By 1907
a small single-story structure is shown at the site. Sometime
before August 1928 the present structure was built to replace the
earlier building, possibly as the result of a fire.
Social history during the historic period is only sketchy. Ezekial
Sutherland, a retired widower lived in the earlier dwelling from
prior to 1906 through the early teens with his sons, C.A. and
George, each of whom listed his occupation as "street laborer. "
Sutherland however is not listed as a property owner for that year
and likely simply rented the dwelling. As early as 1890 an
"Ezekial Sutherland" was ranching on a large tract along Emigrant
Creek and he may have retired here following the death of his wife.
By 1937 the house, now the subject bungalow structure, was the home
of Chester A. Roberts, also a laborer. No deeds of transfer prior
to the house's sale from Elizabeth Morrison to C.O. Sears in 1941
were located for this study.
SOURCES CONSULTED:
City of Ashland Ordinance No. 209, 3-July-1901, pg. 108.
Jackson County Deeds, 229:256.
U.S. Federal Census (Jackson County) 1900, 1910
Polk City Directories, 1906-1966
Pacific Bell Telephone Directories, 1922-1930
Sanborn Fire Insurance Maps, 1890, 1898, 1907, 1911, 1928,
1949,1961
ASHLAND CULTURAL RESOURCE INVENTORY
SURVEY FORM
Name: Unknown House T/R/S: 39S R1E 9
Address: 598 East Main Map No: 9AC Tax Lot : 14300
Ashland, Oregon 97520 Quadrangle: A
Ashland
1,
era ��!�".+a ':a�.-'.''.'v" tp."'3 •+i°'-�-+'�_'�` "ZY <•, "`y;._
Negative No. : 92-1-23 Slide No. : 92-05
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Graphic and Photo Sources : City of A and Topographic Map;
Jackson County Assessor ap
SHPO Inventory No. :
ASHLAND CULTURAL RESOURCE INVENTORY
SURVEY FORM
COUNTY: JACKSON
IDENTIFICATION: .
J .K. Reader Rental House
Hist . Name Date of Construction: c • c . 1890
Common Name: Original Use: Residence
Address : 600 East Main Present Use: Residence
Ashland, Oregon Architect : .
Owner: Stanton-Farr, Carol Builder:
140 Clay Street Style: Vernacular
Ashland, Oregon 97520 x Bldg. Struc. Dist . Obi .
T/R/S: 39S R1E 9. Ranking: Contributing
Map No: 9AC Tax Lot: 14200
Addition: MRall ' s
Block: Lot : 7 Quad: Ashland
THEME:
Statewide Inventory of Historic- Properties Theme:
_Archaeology Industry _Mining
_Agriculture —Military Social/Education
X Commerce —Politics/Government—Transportation
_Exploration and Settlement _Religion Other
DESCRIPTION:
Plan Type/Shape: _T-Shaped No. of Stories: One-and-a-half
Foundation Material: Concrete Basement (Y/N) : Crawl Space
Roof Form and Material: Gables (Multiple intersectinq) • Comp 'Shingle
Wall Construction: Wood Structural Frame: Lt . Frame
Primary Window Type: One-over-One double hung wood sash
Exterior Surfacing Materials: Horizontal V-groove shiplap Shingles
Decorative Features: "toothed" stringcourse band cornerboards
Other:
Condition : _Excellent X_Good _Fair _ Poor —Moved(Date)
Exterior A] terat ions/Add it ions (Dated ) Rear wing extneded 1907-1911 ,
front- orch remodeled c. 1911.
Noteworthy Landscape Features :
Associated Structures: Second residence to rear [ see statement
Known Archaeological Features:
Negative No: 92-1-20 Recorded By: George Kramer
Slide No. 92-06 Date: 1-June-1992
SHPO Inventory No:
J.R. Reader Rental Hse, 600 East Main
SETTING:
This one- and one-half story dwelling is located at the NW corner
of the intersection of East Main and Sherman Street to the south.
SIGNIFICANCE:
Constructed in a series of phases, the original vernacular portion
of this structure was built c. 1890 and is visible in early
birdseye views of Ashland dating from that period. By 1907 the
bungalow-style front porch had been added and by 1911 the rear
gable addition also augmented the original volume. Probably
connected with the vacation of the original 5th Street extension
and the construction of 598 East Main, the subject structure was
originally designated by an address of 11610" not 600.
Lot 7 of the McCall's addition was purchased from the Ashland
Building and Loan Association by Dr. J.R. and Lou Reader in
November 1898. Reader, a homeopathic physician had arrived in
Ashland two years earlier and was a large landholder throughout the
valley. It .is assumed that Reader held this property, and its
structure, as a rental. Reader died in 1915 and his widow
apparently disposed of the property as an element in various large
land transfers that divested her of the couple's holdings.
In. 1906 the structure was rented by Charles W. Moore, a blacksmith
for the Southern Pacific Company. Moore's with and mother both
worked as "trimmers" at Hargrove Sisters. By 1923 G.H. Arens owned
the property but that same year the parcel was sold at auction by
Sheriff Terrill to Mrs. Sarlinda Norris. By the 1940s the property
was the home of David J. Hughes.
Sometime after WWII a second dwelling was apparently moved to the
rear of Lot 7 and remains on the same tax lot as the subject
property.
SOURCES CONSULTED:
U.S. Federal Census (Jackson County) 1900, 1910
Jackson County Deed Records, 34:384, 148:117
Atwood, An Honorable History (Medford, 1985) , p. 136
Polk City Directories, 1906-1966
Pacific Bell Telephone Directories, 1922-1930
Sanborn Fire Insurance Maps, 1890, 1898, 1907, 1911, 1928,
1949, 1961
• . . 1 •
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RESOLUTION NO. 92-
A RESOLUTION AMENDING THE PAY PLAN FOR MANAGEMENT AND
CONFIDENTIAL EMPLOYEES FOR FISCAL YEAR 1992-93 .
RECITALS:
A. The wage adjustment for four of the City's five labor unions
are established at the National CPI-W in the amount of 3 . 0
percent.
B. The City is in collective bargaining with the remaining
labor union, and the expected settlement will be at least
3 . 0 percent.
C. It is the desire of the City to maintain its management pay
plan at a level commensurate with its unionized employees.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. ' The salary schedule in Resolution No. 91-26 is hereby
modified by 3 . 0% effective July 1, 1992, as set forth in Exhibit
A.
The foregoing resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the
day of 1992 .
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of , 1992 .
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
(d:\councilkmsos92\mgnsquy.92)
' OF ASy
Pmar and utn -
June 12 , 1992
�4Ec
ED: Honorable Mayor and City Council
ram: Brian L. Almquist, City Administrates
�uUiE Pay Plan Resolution
Attached is the revised pay plan resolution for fiscal year 1992-93 .
It includes- an across-the-board adjustment of 32 for all positions.
This is based on maintaining the relationship between unionized and
management personnel pursuant to adjustments due on July 1 for the
following groups:
Electrical Workers 6. 3%
Clerical/Technical 3 . 0% (plus selective position adj . )
Police 3. 0%
Fire 3 . 0%
Laborers (not settled, but will be not less than 3%)
In addition, the ranges for six positions have been modified to
maintain our pay scales at the Pacific Coast average. These include
the Planning Director, Purchasing Agent, Finance Director, Fire Chief,
Public Works Director, and Senior Program Director. Individuals in
these positions will receive the basic 3% increase on July 1, and may
receive a step increase on January 1, depending on their annual
performance reviews.
The only position which is to receive an increase greater than 3% is
the Electric Utility Director at 6% and the Electric Operations
Superintendent at 5%. These adjustments are necessary since the
Electrical Workers union personnel received a 6. 3% increase under
their contract.
Attachment/
(d:\council\resos92\mgmtpay.92)
RESOLUTION NO. 92-
A RESOLUTION AMENDING THE PAY PLAN FOR MANAGEMENT AND
CONFIDENTIAL EMPLOYEES FOR FISCAL YEAR 1992-93 .
RECITALS:
A. The wage adjustment for four of the City's five labor unions
are established at the National CPI-W in the amount of 3 . 0
percent.
B. The City is in collective bargaining with the remaining
labor union, and the expected settlement will be at least
3 . 0 percent.
C. It is the desire of the City to maintain its management pay
plan at a level commensurate with its unionized employees.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The salary schedule in Resolution No. 91-26 is hereby
modified by 3 . 0% effective July 1, 1992 , as set forth in Exhibit
A.
The foregoing resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the
day of 1992 .
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of 1992 .
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
(d:\co cihresos92\mgmipay.92)
EXHIBIT "A"
Effective 7-1-92
SALARY SCHEDULE (1)
1992-93
A (2) B C D MERIT (3)
6 mos. 12 mos. 12 mos. 12 mos. (Max. )
COMMUNITY DEVELOPMENT:
Director of Community Dev. 4736 4925 5122 5327 5593
Building Official (4) 3056 3178 3305 3437 3609
Conservation Manager 3266 3397 3533 3674 3858
Senior Planner 2879 2994 3114 3239 3401
Programmer/Analyst 2509 2609 2713 2822 2963
ELECTRIC:
Electric Utility Director 4640 4826 5019 5220 5481
Electric Operations Supt. 4076 4239 4409 4585 4814
System Design Technician 3111 3235 3364 3499 3674
FINANCE & UTILITY SERV:
Director of Finance 4554 4736 4925 5122 5378
Supervising Accountant 3152 3278 3409 3545 3722
Purch.Agt. /Cemetery Supt. 2732 2841 2955 3073 3227
FIRE:
Fire Chief 4554 4736 4925 5122 5378
Asst.Chief/Fire Marshall 3369 3504 3644 3790 3980
POLICE:
Chief of Police 4736 4925 5122 5327 5593
Police Captain 3459 3597 3741 3891 4086
Police Lieutenant 3190 3318 3451 3589 3768
Police Sergeant 3022 3143 3269 3400 3570
Code Enf. Officer 2881 2996 3116 3241 3403
Communications Supv. 2739 2849 2963 3082 3236
PUBLIC WORKS:
Dir.of Public Wks/City Eng. 4554 4736 4925 5122 5378
Water Quality Supt. 3407 3543 3685 3832 4024
Water Supervisor 2783 2894 3010 3130 3287
Water Plant Supervisor 2783 2894 3010 3130 3287
Wastewater Plant Supervisor 2783 2894 3010 3130 3287
Street Superintendent 3152 3278 3409 3545 3722
Street Supervisor 2628 2733 2842 2956 3104
Asst.City Eng/City Surveyor 3407 3543 3685 3832 4024
P.W.Admin.Assistant 2020 2101 2185 2272 2386
OTHER:
City Admin. /General Manager 6422 6679 6946 7224 7585
City Attorney 4736 4925 5122 5327 5593
Asst.City Adm/Pers.Dir. 3330 3463 3602 3746 3933
Senior Program Director 2101 2185 2272 2363 2458
City Recorder/Treasurer 3152 3278 3409 3545 3687
Municipal Judge (p/t) 2456 -- -- -- --
6 mos. 12 mos. 12 mos. 12 mos. 12 mos.
CONFIDENTIAL:
Executive Secretary 1773 1862 1955 2053 2156
Administrative Secretary 1540 1617 1698 1783 1872
Secretary 1330 1397 1467 1540 1617
FOOTNOTES:
(1) Salary paid bi-weekly at hourly rate determined by dividing monthly
rate by 173 . 33 . Add $22 monthly to all rates for insurance deduct-
ible.
(2) Advancement through step D is based on satisfactory work performanc
(3) Compensation within merit step E is based on performance evaluation
and one year at Step D.
(4) Includes $50 for certification as Building Official; $50 for Fire
Safety Plans Review certification.
A
GREGG�
June 11, 1992
To: Mayor and City Council
W
ram: Jill Turner, Director of Finance
'�$Ub;Prt: Budget Transfers
RECOMMENDATION: Staff recommends the passage of-this
resolution transferring budget appropriations.
DISCUSSION: This transfer of appropriation covers a wide
variety of transfers. Each transfer is explained after
the transfer is shown.
ALTERNATIVES: None suggested.
RESOLUTION NO. 92—_
A RESOLUTION TRANSFERRING APPROPRIATIONS
WITHIN 1991-92 BUDGET
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
Due to the circumstances stated below, the Mayor and City Council of
the City of Ashland determine that it is necessary to transfer
appropriations as follows:
EMERGENCY 9-1-1 FUND
FROM: Materials and Services - Supplies $ 800
TO: Personnel Services 800
This appropriation will cover additional Health Insurance costs.
SEWER FUND
FROM: Contingency 56, 000
Materials and Services-Professional fee 24 . 000
TO: Digester Roof Improvements Capital $ 80, 000
This appropriation covers engineering costs associated with the
Digester Roof. This appropriation is in the Capital Improvement Fund
but is being shown here to comply with the enterprize fund conversion.
IT IS RESOLVED by the Mayor and City Council that the above
appropriations and transfers are approved.
The foregoing resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the day
of , '1992.
Nan E. Franklin, City Recorder
SIGNED and APPROVED .this day of , 1992.
Catherine M. Golden, Mayor
Reviewech as to form:
Paul Nolte, City Attorney
H:Vill\up\budget\teres3.92
1
RESOLUTION NO. 92-
A RESOLUTION OF THE CITY OF ASHLAND, OREGON EVIDENCING ITS
INTENT TO REIMBURSE CAPITAL EXPENDITURE AND TO APPROVE A
LOAN TO THE SEWER FUND.
RECITALS:
A. The City of Ashland, Oregon (the city') expects to cause certain capital expenditures
to be incurred for the waste water digester roof.
B. The City intends to reimburse itself for such capital expenditures with the proceeds
of borrowings incurred by the City (the 'Reimbursement Bonds').
C. United States Treasury Regulation 1.103-18 sets forth certain requirements that must
be complied with in order for the proceeds of Reimbursement Bonds to qualify as
an expenditure of bond proceeds, one of such requirements is that on or before the
date the expenditure that is being reimbursed is paid, the issuer of Reimbursement
Bonds must declare a reasonable official intent to reimburse itself for the capital
expenditure.
D. ORS 294.460 requires an ordinance or resolution to permit a loan from one loan to
another.
THE MAYOR AND THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. It is the reasonable intent of the City to reimburse the capital expenditure for
the projects described on the attached Exhibit A with the proceeds of Reimbursement Bonds
in the principal amount estimated to be $579,000.
SECTION 2. That the City Recorder- Treasurer is authorized to loan the sewer fund up to
$450,00 during the 1992-93 fiscal year. The loan will be made from the Cemetery Trust fund
and shall pay interest quarterly at the rate of one tenth percent (10 basis points) above the
local governmental investment pool rate.
The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City
Council of the City of Ashland on the _ day of 1992.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this _day of , 1992.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
H:\J1LL\WP\C0UNC1L\1RS
•'�of AS/�l.''s
L Memorandum
June 12, 1992
o. Mayor and City Council
C29 ro+_m: Jill Turner, Director of Finance �+
�$Uhjgt1: Inter-fund Loan
Recommendation: Staff recommends approval of the
attached Resolution:
Discussion: The Digester Roof replacement project is now
being engineered. Award of the construction bid is
scheduled for August, with construction to be completed
prior to year end. Budget document calls for this
project to be financed with Certificates of Participation
over a five year period. I am recommending that we
postpone any permanent financing at the present time by
obtaining an inter fund loan. This will give the City
until June 30, 1994 to obtain permanent financing.
During the next 24 months the City will most likely be
involved with a couple of financing projects including
the upgrade of the waste water treatment plant, bancrofts
and a Hospital project. Combining this financing with
others will reduce the issuance costs substantially.
ORS 294 . 460 allows loans from one fund to another
whenever the loan is authorized by council resolution.
In addition recently passed IRS regulations require that
a resolution be approved prior to spending monies on
projects which later will be bond financed. The attached
resolution incorporates both requirements.