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1992-0804 Council Mtg PACKET
- Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please rise and after you have been recognized by the Chair, give your name and address. The Chair will then allow you to speak and also inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL AUGUST 4, 1992 I. PLEDGE OF ALLEGIANCE: 7 : 30 P.M. , Civic Center Council Chambers II. ROLL CALL .�Z7 III. APPROVAL OF MINUTES: Adjourn d Meeting of July 21, 1992 . IV. SPECIAL PRESENTATIONS & AWARDS - V. CONSENT AGENDA: 1. Minutes of Boards, Commissions & Committees. 2 . Monthly Departmental Reports. 3 . City Administrator's Monthly Report for July 1992 . 4. Memo from Fire Chief concerning closure of Ashland Watershed to motorized vehicles as of July 31, 1992 by the U.S. F. S. and Ashland Fire Dept. VI. PUBLIC HEARINGS: (Must conclude by 9 : 30 P.M. or be continued to the ensuing meeting) 1. Continuation of public hearing on P.A. 92-033 , request for changes to the Ashland Municipal Code--Land Use Ordinance-- complete review of Zone Code Section 18 . 32 -- C-1 Retail Commercial, and Section 18.40 -- E-1 Employment. Request also involves the development of an E-1-R overlay for residential uses in the E-1 zone and amendment to the zoning map creating an E-1-R overlay. (Applicant: City of Ashland) (Staff recommends continuance until August 18 meeting) 2 . P.A. 92-074, annexation and zone change of 5. 1 acres located at 2895 Highway 66, including a Site Review for light manufacturing and related office use for existing structures, and a new storage building. (Applicants: John R. and Feather King) 3 . P.A. 92-063, request for adoption of new Chapter 18.72, Site Design & Use Standards of the Ashland Land-use Ordinance, and amendments to Site Design & Use Guidelines with respect to large-scale commercial development. (Applicant: City of Ashland) VII. UNFINISHED BUSINESS: 1. Request by TCI Cablevision for waiver of noise ordinance for Ashland system rebuild. VIII. NEW & MISCELLANEOUS BUSINESS: 1. Memo from City Attorney and Director of Planning concerning initiative petition on commercial development standards. 2 . Request by Medford Growers & Crafters to use 8 spaces in City parking lot for vendors and recommendation from Downtown Plan Advisory Committee to deny request. 3 . Memo from City Administrator concerning pumper replacement. 4. Water Status Report by Dir. of Public Works (copies to be available at Council meeting) . IX. PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to 3 min. per speaker and a total of 15 minutes) X. ORDINANCES, RESOLUTIONS & CONTRACTS: A. First reading by title only of an ordinance amending Chapter 6.28 of the Ashland Municipal Code relative to tour buses and special vehicle permits. (Copies furnished in accord with the Charter) J2 . First reading of an Ordinance withdrawing certain recently annexed real property from Jackson County Fire Dist. No. 5. J3 . First reading of an Ordinance amending Ordinance No. 2052 and Section 18 . 12 . 030 of the Ashland Municipal Code, to re- zone certain property from Jackson County RR-5 to City of Ashland E-1. 4. A Resolution annexing a contiguous area to the City and providing for an effective date. 5. Ratification of 3-year contract with Construction Laborers Union, representing Public Works and Cemetery Department employees. XI. OTHER BUSINESS FROM COUNCIL MEMBERS XII. ADJOURNMENT We currently set up on one side of Water street. vendors who set up there off-load their booths, and at the end of market they have to pull up their vehicles .to load up again. We're now able to always maintain an. open lane for local traffic while vendors load up. The street is essentia-ary vacated by our market by 2:00 p.m. If vendors are set up similarly on both sides of the street, getting vehicles in to load up at the end of market would be a logistical nightmare, and it would take considerably longer to get everyone out of there. Another advantage to using the additional bay of parking is that it would be less of a maJor undertaking than closing a street, which would take more advance planning. We would be able to respond week-to-week to the number of vendors who had produce in season, and would have more flexibility to not use the additional area unless it was necessary. We could make either area work. However, being given permission to use an additional bay in the parking lot would have less of an impact. Although there is room for a few less vendors, by utilizing one end of the lot it would be sufficient to get us through the harvest season without turning anybody away. I hope we can get an answer on this soon. one market was already at maximum capacity and I would have had to turn away any additional vendors. We're currently in a typical mid-season harvest slump, so the pressure is off temporarily. That slump is already beginning to end -- the first of the tomatoes and squash is showing up at market -- and we have only a few weeks before I have to begin turning vendors away. Incidentally, I now have signatures of nearly 400 Ashland citizens on petitions to support our being given more space during the harvest season. Please let me know as soon as possible what the next steps are. Sincerely, ?Joyce Schillen Market Manager Cc: DPAC members MGCA Board Mayor Golden AA Pma ran Aunt ogEG od ,• July 31, 1992 `"�• Honorable Mayor & City Council r rem: Brian L. Almquist, City Administrator/ '�$.ubjrc#: Pumper Replacement Following the defeat of the recent serial levy for pumper replacement, Councilor Winthrop requested a report from the staff, outlining staff recommendations for alternative methods of funding. , As the Council is aware, the Staff has nearly completed the review of our 5-year Capital Improvement Plan. In that plan, we have included a proposed schedule for replacement of the two pumpers, which incorporates the use of some existing resources, some internal borrowing authority, and an increase in equipment rental rates in the Fire Department to repay the borrowed funds and get us back on a realistic replacement schedule. Attached is a copy of the revised equipment replacement schedule, which incorporates the following assumptions: 1) We would complete the replacement of the 1973 Seagraves pumper by August 1, 1993 and begin a depreciation reserve at a level sufficient to replace it in 20 years. 2) We would schedule the replacement of the 1981 Seagraves in 9 years and accelerate depreciation reserve payments so that adequate funds are available for its replacement in 2001. 3) We will replace the 1992 ambulance (now on order) in 7 years, maintain the 1985 ambulance as a back-up until then, and the 1992 ambulance will become the back-up unit for an additional 7 years. 4) All other equipment depreciation in the Fire Department will continue to be fully funded. The above plan will require the following resources: 1993 Pumper Replacement Net balance in current CIP for pumper replacement 15, 000 92-93 Proceeds from "A" Street note 15, 000 93-94 " n " " " 15, 000 Loan from Equipment Fund 185 , 000 Total $230, 000 Pumper Replacement July 31, 1992 Page Two 2001 Pumper Replacement 6/30/93 balance in Equipment Fund 23 , 700 Scheduled Payments 55,800 Accelerated Payments 146,700 Interest Earnings 16,800 Trade-in 25, 000 Total $268, 000 The resources needed to fund both the repayment of the loan to the equipment fund and the accelerated schedule of replacement reserves would require an additional $24 ,892 annually in Fire Department equipment rental rates. The major difference between the above plan, and the serial levy proposal is that the replacement of the second pumper will not occur for 9 years, and it will require 9 years to get us on a fully-funded depreciation schedule, and will require us to generate $25, 000 in new General Fund resources. That will certainly be a challenge, given the current projection for a shortfall in 1993-94. Attachment (1) (d:\fire\punper.Mem) •Ly C 1 O O O O 1fJ Y7 y-) 1 yS L I N I T N 1 I G 1 1 a I I L 1 I - y1 C I N .p Y'] •P P H M N Itl 1 M M1 N + N N I m 0 1 I a 1 s I i 1 1 N 1 Z M P b Y7 P P I P 1 O •Y P P P P P I I G I G O I y w m u l Lw o 0 a`a i o o d a o La 1 Z5 zoo s l a o 1 1 1 1 I a J+ I I 1 q M d 1 O O O O O O O I O O P 1 P 04 P l!9 I 1!l yl R 1 N 0 J 1 a 1 1 � 1 y N U 1 N •p M y'✓t b N •fir I O O P 1 O Y7 .T N P .ti I 1 1 U ^ G 1 1 I a a 1 I 1 s s 1 I 1 I r N a v o o yi b o o 0 1 y-1 •-� d d N I R N r P Y M V I R > - J J� ,p l 1 y'l v N N � �• 1 P 6 N d N J > a 1 N N •-� 1 b G yl M LL aJ 1 t T a ^ 1 1 Z 6 G• tO 1 ^ I 1 •+ O O P R O O M •-� O O V'l O 1 O a 1 r 1!l •O m N O � O 1 ^ N - d C L J 1 1 O ti .V N 1 1I7 4 N N ^ � 1 P ✓ m LL 1 1 V I 1 9 1 1 6 1 1 ^ O 1 0 0 0 O O O O O O O O O O 1 P b d M a U a d 1 r 1 M1 • L C L J 1 1 - N ^ Y N I v I •••• U T J 3 I 1 m LL. 1 I 1 1 I wJ 1 1 c l o 0 o a o 0 0 0 0 0 0 0 0 t o N 6 N 1 N 1 M > 1 1 d 1 1 d 1 s i I 1 1 6 ^ L J 1 •. •. •. •. 1 U L N 1 1!l b N N 1 N LL I 1 I 1 I 1 a O d 1 0 0 0 0 0 0 0 1Y! O O O a O 1 IfY O VI N 1 O O O O r O O 1 = 7 o c 11 1 a U 1 O O O' Q •O t2 O 1 L L L O 1 H M N N ti •+ O 14 V [1 R 1 I 1 1 O l o 0 0 0 o a o 0 l a d •-� 1 O O G O O O O 1 O d a P 1 O 12:, O 1I7 W:,Ifl 1 m u l l O 1 U L O N R N N •r r b d r 1 1 U 1 O 'G 1 0 0 0 •O O O O O m O O H O 1 O O O m y'l b N C F- G O N 1 O 1 al O O P M J Y . a O 1 1 m N d P d A N ' LL LL V. LL LL LL. ll LL tL LL 1 rO N w m 1 it - CC T T M 1 G N J C L N I Z U d P N O L 1 Yp YI m O p� d 16 dm C L N y1 V N V N 1 1 N yl a y 7 a 6 N -J Y N c l I m> > s s a La a G o a /If 3 0 Memorandum O#EOOd July 16, 1992 Vylt: Council r ram: Pam Barlow, PW Admin. Asst. jxpjQ[ Special Vehicles Ordinance First reading of the special vehicle ordinance was postponed at the April 21 meeting of the City Council-. The following revisions were made: 1. The resolution empowering the Public Works Director to issue one day permits is Encorporated. 2. Vehicles operated exclusively for senior citizens and the handicapped are exempted. 3 . Violations of the ordinance will be treated as infractions. These modifications to the proposed special vehicle ordinance were reviewed and approved by the Traffic Safety Commission at their regular meeting of June 25, 1992. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 6. 28 OF THE ASHLAND MUNICIPAL CODE RELATIVE TO TOUR BUSES AND SPECIAL VEHICLE PERMITS. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 6.28. 020 of the Ashland Municipal Code shall be amended by adding the following definitions: "Commission" shall mean the City of Ashland Traffic Safety Commission. "Director" shall mean the City of Ashland Director of Public Works. "Operation" means any operation, movement or otherwise propelling. "Special vehicle" shall mean a horse-drawn cart or carriage, pedicab, licensed motorized street car or other similar specialized vehicle used to transport passengers. "Tour bus" shall mean a vehicle which is not subject to regulation by the State of Oregon Public Utility Commission, and which has a passenger seating capacity which does not exceed 20, provided, however, a tour bus does not include a vehicle operated for the exclusive use of senior citizens or the disabled. SECTION 2 . A new subsection 6.28.035 shall be added to the Ashland Municipal Code and shall read as follows: 6.28 .035 Permit Required for Tour Bus or Special Vehicle. No person shall operate any tour bus or special vehicle on any public street in the City of Ashland without possessing, in addition to any license required by any other law, a valid permit authorizing the proposed operation. A permit shall be valid for a period of one year and may be renewed annually by the Commission. A. Authority to Issue Permits. 1. The commission shall have the authority to review and approve or deny requests for tour bus and special vehicle permits. The commission may attach special conditions to any permit and shall have the authority to waive any of the criteria specified in section 6.28 .035 for one-time only special vehicle permits for special events. 2 . The director shall have the authority to issue a special vehicle permit for non-motorized vehicles a. When such vehicles will be used for weddings or similar events where the passengers are not returned to the point of origin, b. When the route does not require extensive travel along North or East Main Streets, Siskiyou Boulevard, Highway 66 (Ashland Street) or Hersey Street, and C. If the route crosses any street noted in the above subsection, such crossing will not cause substantial conflict with traffic on those streets. w w B. Application Required. Any person requesting a permit for a tour bus or special vehicle shall complete the application available at the office of the City Administrator. The application shall contain the following information: 1. The name, address and telephone number of the applicant. 2 . A description of the vehicle, including seating capacity, colors, murals or thematic devices. 3 . The proposed days of the week and hours of operation, and the beginning and ending dates during which the service will be offered. 4 . The proposed passenger pick-up and delivery point. 5. A description of where patrons may park their private vehicles (applicable to tour bus only) . 6. The rates proposed to be charged to patrons using the service. 7. The proposed route over which the vehicle will operate. 8. The speed the vehicle will travel. C. Criteria for approval. The proposed operation shall 1. Have a clearly defined route that will not create traffic congestion or adversely affect the character or privacy of a residential area. 2 . Have proposed pick-up and delivery locations that will not create, or materially contribute to, a parking problem. 3 . Have a vehicle speed that will not create traffic congestion or safety problems. 4 . Utilize streets of sufficient width, including vision clearance at intersections, so that it will not materially contribute to traffic and pedestrian safety problems. 5. Have a fixed route with passengers picked up only at a specified single point of origin and passengers shall be returned to that same point, except through Lithia Park. D. Operations Prohibited. Permittees in the operations described in this section shall not: 1. Respond to ,specific or individual calls for transportation from one point to another in the manner of taxicabs or otherwise perform the services of taxicabs as defined in Section 6.28. 020, or 2 . Attempt to promote patronage through garish display of colors, sounds, murals or other thematic devices located on the vehicle. E. Signs. Any sign shall not exceed three square feet in area on any one side of the vehicle. For purposes of this subsection, sign means any insignia, identification, description, illustration, symbol, logo, .decal or printed or graphic information. F. Sound Amplification. No form of sound amplification intended to be heard outside of the special vehicle or tour bus shall be permitted. G. Liability Insurance Reguired. Prior to the issuance of a permit, the applicant shall furnish to the City a certificate of liability insurance coverage providing limits of at least $500, 000 per occurrence in combined single limit for bodily injury and property damage claims or $500, 000 per occurrence for bodily injury and $100, 000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The certificate shall provide that the insurance is not cancelable without 30 days prior written notice to the City. The City of Ashland, its officers, employees, and. agents shall be named as additional insureds. H. Permit Fee. There shall be no permit fees. If the permit is granted, a regular annual business license fee shall be obtained by the permittee prior to operation of the tour bus or special vehicle. No portion of the business license fee shall be refundable in the event the operation is discontinued for any reason. I. Revocation. Upon any violation of this subsection, a permit may be revoked by the Director of Public Works upon five days written notice, or if the service is discontinued for a period of five days without prior written notification to the Commission. 1. At any time within the five-day notice period, a hearing before the Commission to challenge the revocation may be requested by the permittee. 2 . The commission may revoke the permit or allow the permittee up to five days from the date of its decision to comply with the provisions specified in the decision. If the permittee fails to comply with the provisions in the decision, the permit shall be revoked as of the last date given by the commission. J. Violation. Each operation of a tour bus or special vehicle in violation of this section is a separate violation, whether the prohibited operations occur within the same day or different days or relate to the same of different tour bus or special vehicle. A violation of any provision of this chapter is an infraction and shall be punished as set forth in section 1. 08. 020 of the Municipal Code. The foregoing ordinance was first read by title only in accordance with Article X, Section 2 (C) of the City Charter on the day of 1992, and duly PASSED and ADOPTED this day of 1992 . Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1992 . Catherine M. Golden Mayor Approved as to form: pr� V ' v�k_ Paul Nolte City Attorney (d:\council\neuord.92\Spc(-veh.Ord) ORDINANCE NO. AN ORDINANCE OF THE CITY OF ASHLAND WITHDRAWING CERTAIN RECENTLY ANNEXED REAL PROPERTY FROM JACKSON COUNTY FIRE DISTRICT NO. 5 (KING ANNEXATION) THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. The land described in the attached Exhibit "A", situated in the City of Ashland, Jackson County, Oregon is declared to be withdrawn from Jackson County Fire District No. 5 pursuant to the provisions of ORS 222 . 524 . SECTION 2 . The City of Ashland elects to pay the bonds of the Special Taxing Districts pursuant to the provisions of ORS 222. 520 (2) (b) . SECTION 3 . Declaration of emergency. This ordinance being necessary for the immediate preservation of the public peace, health and safety, an emergency is declared to exist, and this Ordinance takes effect on its passage and approval by the Mayor. The foregoing ordinance was first read on the day of 1992 , and duly PASSED and ADOPTED this day of 1992 . Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1992. Catherine M. Golden Mayor Reviewed as to form: Paul Nolte City Attorney (d:\candev\annex.Ord) ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 2052, THE LAND-USE ORDINANCE OF THE CITY OF ASHLAND AND SECTION 18. 12 .030 OF THE ASHLAND MUNICIPAL CODE, TO RE-ZONE CERTAIN PROPERTY FROM JACKSON COUNTY RR-5 TO CITY OF ASHLAND E-1 (KING ANNEXATION) THE PEOPLE OF THE CITY OF ASHLAND ORDAIN AS FOLLOWS: SECTION 1. Ordinance No. 2052 and Section 18. 12. 030 of the Ashland Municipal Code, are amended by rezoning from Jackson County RR-5 (Rural Residential) to City of Ashland E-1 (Employment) the property described in the attached Exhibit "A" . SECTION 2. Declaration of emergency. . This ordinance being necessary for the immediate preservation of the public peace, health and safety, an emergency is declared to exist, and this Ordinance takes effect on its passage and approval by the Mayor. The foregoing Ordinance was first read on the day of 1992 , and duly PASSED and ADOPTED this day of 1992 . Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1992. Catherine M. Golden Mayor Approved as to form: Plaul Nolte City Attorney (d:\coadev\amex.Ord) RESOLUTION NO. 92- A RESOLUTUION OF THE CITY OF ASHLAND ANNEXING A CONTIGUOUS AREA TO THE CITY OF ASHLAND, OREGON AND PROVIDING FOR AN EFFECTIVE DATE. (KING ANNEXATION) THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The land described in the attached Exhibit "A" is contiguous to the City of Ashland and is located in Jackson County, Oregon, and is proclaimed to be annexed to the City of Ashland as provided in ORS 222 . 125 and Section 2 of this Resolution. SECTION 2 . Upon the effective date of this Resolution, the City Recorder, in accordance with ORS 222 . 177, shall transmit to the Secretary of the State of Oregon, a copy of this Resolution, a copy of the Statement of Consent from the electorate of the tract annexed, and a copy of the resolution dispensing with the election on the proposed annexation, and shall submit a copy of this Resolution to the County Assessor and County Surveyor of Jackson County, Oregon. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of 1992 . Nan E. Franklin City Recorder SIGNED and APPROVED this day of ; 1992 . Catherine M. Golden ��^ Mayor Apfed,��to o Paul Nolte City Attorney (d:\c0mdev\annex.0rd) t, of AS& PmaranAum July 30, 1992 G4EG0�,•' Honorable Mayor & City Council rinw. Brian L. Almquist, City Administrator *ixp;Qrt Contract Settlement with Laborers Local #121 We have reached a tentative settlement with the Union representing our Public Works and Cemetery Employees. The settlement was reached with the assistance of State Mediator Wendy Greenwald, and will be presented to the Union membership for ratification on Thursday, August 6. RECOMMENDATION: I believe the settlement is fair to both parties and I recommend that the Council ratify the settlement on behalf of the City, and authorize the Mayor and City Recorder to sign the agreement. Attachment (1) (d:\pers\laborer\settle.Mw) July 23 , 1992 AGREEMENT REACHED IN NEGOTIATIONS AS OF JUNE 9, 1992 AND JULY 22 , 1992 BETWEEN THE CITY OF ASHLAND, OREGON AND LABORERS INTERNATIONAL UNION OF NORTH AMERICA LOCAL 121. I. The term of the Agreement shall be from July 1, 1992 through and including June 30, 1995, retroactive to July 1, 1992 . II. Items agreed to in mediation under the auspices of Wendy Greenwald, Oregon State Mediator on July 22, 1992 . A. Union Access - City accepts Union's proposed language on right of union business agent to visit work place. - Business agent or designee may place phone calls to steward during work hours, the steward will return such calls while on break, or lunch, this practice will not be abuse. B. Schedule of Work Hours - Summer Hours. The parties agree to submit the issue raised in the Union's proposal to the Board of Adjustment for consideration. The Board will present a recommendation to the parties on or . before April 1, 1993 . The Board's recommendations will not be binding on the parties. The arbitration provision under the Board of Adjustment process does not apply to this issue. C. Health and Welfare 1. If the Union stays with Plan IV the following will apply: - Wages - 3% increase each year. - Premium increase shall be deducted as payroll deductions from employee's salary each year. - However, if the CPI goes above 6% in any year, the parties will reopen negotiations on Health and Welfare and Wages only. 2 . If the Union agrees to switch to Plan V in any contract year, the following will apply: - Wages - CPI or 3% min. & 6% max. - Premium increases will be picked up by the City. - The City will pay in addition $22/mo. to each employee to help with the cost of the insurance deductible. (The $22/mo. will be paid as salary) . D. The City agrees to investigate whether it is possible for employees to shelter the amount being deducted from the employees salary in a 125 Plan or other tax shelter plan. 1 III. Items agreed in previous negotiations and set forth in memorandum of June 30, 1992 . A. Scope of Agreement Delete the l `-�,1ed aut words in the following: This Agreement shall apply to all nonsupervisory employees of the Public Works and Cemetery Departments, Ashland, Oregon, as set forth in Appendix "A" but excluding supervisory employees, confidential employees, .clerical employees, guards, =____g_'___ part-time employees, or temporary employees. full time fee- than ccxi cxmc xcx :Tieic cx:an €iVe e6n9eel3tiVe tten-th9 shall, after- that tifne,,—be eensidered prebatienarry—emplerees, emeept that- ".ter shall B. Article V - Holidays Section 1 - after "New Year's Day (January 1) 11, add a!kti3tti tt�thdr Ding; 7r.r1rtYila �'... wnday 1n, anua y} . C. Article VII - Hours of Work 1. Section 3 - Delete asterisk *. D. Article XI - Compensation 1 Section 1 , Pay Schedule - Delete the shaded words: �t �.sunderstaod that the exYSting three step wade sches3ule. sh�11< �Qnt�.�rue to ;apgly to taargaana.ng unit members �n the " e�fectiva date of :the contract_; and that tYe fnur'step,:lascjew schedule shah. anZy apply to new employees �xa.rer� ��t�r 22 �: 2 . Section 5 . Form of Compensation. Overtime may be paid .in the form of compensatory time off at the applicable rate, subject to the approval of the Department Head or designated supervisor. All overtime shall be recorded by the employee and must be approved by the Department Head or designated supervisor in advance. The employee must designate whether he/she desires pay or compensatory time off on the time sheet reporting the overtime worked. Compensatory time shall be accrued on an annual basis from June 1 to May 31, with any amount unused at May 31 to be compensated as pay on the last pay check of June. Accrued compensatory time shall not exceed twenty (20) hours. Any time in excess of twenty (20) hours shall be compensated as pay. 3 . Section 7 , Certification Pay - Delete the section and include certification pay as part of base wage rate fora positions with certification requirements by law. Employees 2 presently receiving certification pay will continue to receive such pay as long as they maintain that certification level. Renumber Section 8 , Mileage to Section 7 , Mileage. E. Article XII - Discipline and Discharge 1 Section 1 Add the following '!Oral. rjeprimands' S hall not ke rousted thrau h the procedure .F. -p rot gz-ievanCe - " F. Article XIII - Settlement of Disputes - Replace STEP III with Board of Adjustment language shown below and renumber STEP III to STEP IV: S EP ::::ITT BOARD OF ADJUS7MEMT11 Tf trie grievance is natresolvad at STEP TZi it shall referred tea Board of Adlustttrent bywritten notice which is served an tYze City with3'n five;;: (5) working Mays after tke £allure to resolve the grievance at SEEP II or within fire (5) warka.ng days after e3cpirata,an af _the time limit' applicable to that step..: F`allure to serve ;timely_: notice of referral tar the Beard of Adjustmenb shah gonstitute a waiver v£ the grievance > 1`he Board of Ad�ustment:shail: consist of .two (2j representataltes agpaanted by the Ca.ty an two (2) representatives „appointed by:;.the Unison None of these '?} 1,l be aityemplayee. The Board ahal3hear. he_ matter at a; mutuaYly convenient time<and place within tan (1.D) working days::following wrtten .�eferral to the $aaa~dFp�: Ad�us"tment.: Uponr:hearig the matter; the Board shall issue` a written decasiori signed by the memk�ers wzthln tv�enty ouz (24) :hours The ..ma�ority of the Board of Addustent shall"` determine the mattex .azzd such:: devas.a v'ns skull be` filial =arid binding on all parties ' the city: tYte anion and the grievant oz. grieuants. Each mamber_,of the._Baard �f Adjustment shall be entitled is one :(1) v©te Tntha even the Board a£ Ad3ustment :is deadlaaked, such result will.=be' noted"in,•writing. ;: The grievance may:; then kite referred to '" arbitration: as ,proyidedhereinby written notice to the city,_, served within five (5) working days following sucTa action by the Board of Adjustment. 1?ailure to serve taey notice....o........f .uferral ta, arbitraton.shall constitute warier oa the grievance, The parties may, by uutual ;agreemenC, naive sub mission 'bf a grievance to the Board of 11d7ustanent G. Article XIV - Seniority Section 1 - Rewrite to read as follows, deleting lined ........................... eutwords and adding shaded.;words: 1. Section 1 . Seniority. Seniority shall be an employee's length of continuous service with the bargaining unit, dating from his last date of hire, and shall apply by job classification within 3 his division in the matter of layoff, recall, vacation, and training. In the event of a layoff, such employee may exercise his seniority in a lower job classification within his division s long as he :!�s qualified to perform the wont of tkte lr�we fob cldsszf!tcatlon. Recall from a T'ayoff shall be' 'in the reverse-'order of seniority. The City reserves the right to layoff out of order of seniority and the employment relationship shall be broken or terminated if an employee (1) quits; (2) is discharged for just charge; (3) is absent from work for two consecutive working days without notification to the employee's supervisor by the employee; (4) is laid off and fails to report to work within three days after being recalled; (5) is laid off from work for any reason for 24 months, or for a period of time equal to his seniority, whichever is shorter; (6) fails to report for work at the -termination of a leave of absence; (7) if while on a leave of absence for personal health reasons, accepts other employment without permission; or (8) if he is retired. 2 . Section 2 - Delete asterisk * in 3rd line. 3 . Section 3 - Add the s"Ma 'd words below and delete the lined eat words: Regular employees promoted into a higher classification shall serve a promotional probationary period of Sim (6) : twel�re (12): full months. Thazty may extend probate©n .a Yong ?as neecYed. If the';Catytends,prrabation ztshaJY. ruti tha reasons for such an: extenson in*.,: writing ; .'The Union' also 'recognzes the right of the employer U6 demote an employee on promotional probationary status to his previous position. Demotion of an employee on promotional probationary status shall be subject to the grievance procedure under Article XIII . 4 . Section 4 - Change 3rd sentence to read as follows: To this end, training will be provided as specified in Article XV, Section 13 , and all job opportunities shall be posted. 5. Section 4 - Add these sentences after rewritten sentence #3 : �1t the option of; the Lfiyt promotionalal pppdztunitaes may:;beduetisecY oit3yWathzzz the City. A#1 tlecalon made by the City regarding thls optlon 1s ncst gr1 ev'abYe, 4 H. Article XV - General Provisions 1. Section 11. Utility Discount - Delete lined t words and add shaded words in sentence shown below: ....................... ...................... ....................... ...................... All regular employees shall receive a twenty five (4-G+ twenty (20); percent discount on City domestic water, sewer and electric utilities. 2 . Section 12 . Safety Standards Committee - Replace with the following: Section 12 Safety Corrim ttee ha zty and Union wi13 camply'w�th � stag atr federd laws ;on this subject ,,:, 3 . Section 13 . Training Opportunities - Replace with the following: On-the-job training will tg be provided by the City as time and the work load permit.' 4 . Section 14 . Temporary Employees - Delete 2nd, 3rd, and 4th paragraphs. I. Article XXI - Termination and Reopening 1. Delete first sentence. IV. All other items are dropped. CITY OF ASHLAND, OREGON LABORERS INTERNATIONAL UNION OF NORTH AMERICA LOCAL 121 Date: Union\Lab121fin.agr r 5 J August 3 , 1992 Ashland City Council c/o Pat Acklin Ashland, OR 97520 Dear Council members Just when I thought all problems related to the construction of Logan Drive had been resolved, yet another problem has , quite literally, sprung up: I have discovered a serious leak in a functioning irrigation pipe under the Logan Drive asphalt. The leak is causing a loss of approximately 70- 90 gallons of water per hour. I am requesting permission to .cut across Logan Drive in order to repair the pipe. As I 'm sure you recall , approval of the Logan Drive P.U.D. included a requirement that we landscape the common areas on either side of the entrance to Logan Drive . The ground cover and trees in this area are now well established and thriving. The leaking pipe, which I discovered two weeks ago, services these common areas . For the past two weeks I have attempted.to keep the south eastern area watered via a garden hose. However, it does not provide enough volume or pressure to do an adequate job. Last week I had Genesis contractors try to bore under the asphalt to repair the leak. Due to the placement of the storm drain and sewer lines , as well as fill with 3/4 minus rock , the workers were unable to bore across Logan Drive. My next attempt at replacing the broken pipe was on Thursday , July 30 . I contracted to have Pacific Paving cut the paving across Logan Drive so that I could replace the leaking pipe . The boss of a city street crew working on Scenic Drive sent Pacific Paving packing . In a subsequent conversation with Jim Olson , city engineer , he stated that I need permission from the city council in order to cut the Logan Drive asphalt . As I see it , my only other options are to water the south eastern common area of Logan Drive by hand, or to go ahead and use the leaking pipe. At a loss of 70-90 gallons per hour , a considerable amount of water would be lost at a time when water conservation is of paramount concern . I would appreciate an expedient answer to my request , without adequate irrigation , the landscaping will not survive. Sin cerel Ed H�oylton 48z- 5�z3 MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL JULY 21, 1992 CALL TO ORDER: Mayor Golden called the meeting to order and led the Pledge of Allegiance at 7: 30 P.M. on the above date in the Council Chambers. Laws, Williams, Acklin, Winthrop, and Arnold were present. Reid was absent. APPROVAL OF MINUTES: The minutes of the Regular Meeting of July 7, 1992 were accepted as presented. SPECIAL PRESENTATIONS: Glenn Rierson, TCI Cablevision, notified the City Council of their plans to replace a large portion of their service lines in Ashland to provide for improved reliability and more channels in the future. He requested a variance from the noise ordinance because the main cable work will be done between midnight and 6: 00 A.M. This request will be placed on the August-4 , 1992 Council agenda. CONSENT AGENDA: The following items were pulled for discussion: 2, 5, 6, and 7. On a question from Golden on #2 Monthly Department Reports - June 1992, Public Works Dir. Hall said the 2nd St. parking lot construction was delayed due to petroleum odor detection and testing, and the lot will be completed in two weeks. Golden asked about the work at Fire Station #2 and Hall said funds ran out and too many projects are being done at one time. On #5 Liquor license request from Holly Harding, 2341 Ashland St. (Payless) , Winthrop questioned the type of outlet and was told beer and wine sales. Acklin noted that the results of the raw water test for cryptosporidium were negative #6. Golden said members of the Southern Oregon Council of Mayors were interested in participating in the newly-formed Task Force on Homelessness (#7) . Arnold said the Police Dept. and Parks Commission will also be represented. Acklin moved approval of the Consent Agenda, Williams seconded, all AYES on voice vote. PUBLIC HEARINGS: Wastewater Treatment Plant Facilities Plan and Alternatives. Public Wks. Dir. Hall read a letter from Jerry Lausmann, Mayor of •Medford, requesting that the issue be re-visited with all agencies affected by water quality in Bear Creek prior to a City Council decision. Hall said the Rogue Valley Water Quality Advisory Committee received a report at each meeting at which Medford representatives were present. He then gave the history of this issue which began in 1988 with standards established by the Environmental Quality Commission. Public Works Dir. Hall and John Holroyd, Brown & Caldwell Consultants, recommend alternative 3A which involves an upgrade of the wastewater plant facilities, summer irrigation and winter discharge to Bear Creek. The public hearing was opened and Klaas Van De Pol suggested selecting Alternative 3A but looking at other alternatives which would be less costly to taxpayers prior to the September 1 deadline. Myra Erwin, 300 Grandview Drive, spoke in Regular Meeting - Ashland City Council - July 21, 1992 - P. 1 favor of Alternative 1, as did D'Wayne Smith, 208 Harrison, and Allen Erwin. Mel Winkelman, Chair of the Regional Rate Committee, invited Council to attend their meeting on August 10 and offered assistance in getting an extension from D.E.Q. Ron Doyle, 945 Hillview; prefers Alternative 1. Eric Dittmer, RVCOG, said water quantity is the most critical issue for Bear Creek. There being no further comment from the audience, the public hearing was closed. Laws suggested Alternative 1 and buying property to acquire TID rights. Acklin said at issue is the health of Bear Creek and Alternative 3A allows more flexibility in dealing with this issue. Williams feels Alternative 3A is better for Bear Creek. Concerning Laws' previous suggestion, Acklin asked Staff to check on DEQ's jurisdiction over TID for water quality issues, and if a time extension will be granted for further study of Alternative 1. It was agreed to postpone a decision on this issue until August 18th, at which time staff will report on input from other affected agencies. Continue public hearing on P.A. 92-033 (E-1/C-1 Amendments) . Continued until August 4 ,1992 . Appeal of P.A. 92-001 - A 16-lot commercial subdivision between A Street and S.P. Railroad Tracks (Applicants: Donna Andrews/SPRR) . Due to the lateness of the hour a discussion was held with the parties involved concerning a hearing date, and the public hearing was continued until July 30, 1992 at 7 : 00 P.M. in the Council Chambers. UNFINISHED BUSINESS: Ordinance Levying Taxes for 1992-93. First reading by title only of an ordinance levying taxes for the period of July 1, 1992 to and including June 30, 1993 on all real and personal property subject to assessment and levy within the corporate limits of the City of Ashland, and repealing Ord. No. 2677 . Acklin moved to second reading, Williams seconded, all YES on roll call vote. Second reading by title only of same ordinance and Williams moved adoption. Laws seconded and the motion passed unanimously on roll call vote. (Ord. 2679) Adopt 1992-93 Budget. A resolution was read adopting the annual budget and making appropriations for fiscal year 1992-93 . Laws moved approval, Winthrop seconded, all YES on roll call vote. (Reso. 92-39) Ratification of Implementation of Water Conservation Ord. No. 2678, Stage 1. Laws so moved, Williams seconded, all YES on roll call vote. , NEW & MISCELLANEOUS BUSINESS: Water Status Report. Hall said Reeder Reservoir is 96% full and the citizens are doing a good job of conserving. Airport Tie-Down Fees. A Resolution was read establishing rental rates for T-hangars and tie-down spaces and repealing resolution 92- 26. Acklin moved to adopt same,. Williams seconded, and the motion passed on roll call vote with Arnold voting NO. (Reso. 92-40) Regular Meeting - Ashland City Council - July 21, 1992 - P. 2 Secure T.I.D. Water Rights. Hall asked for authorization to pursue a contract to convert 1/2 of the City's water rights to permanent rights. Williams moved approval, Winthrop seconded, all YES on roll call vote. Fixed Base Operator Lease Authorization. Postponed until August 4. PUBLIC FORUM: No comment. ORDINANCES. RESOLUTIONS & CONTRACTS: Establish Permanent Cable Access Commission. First reading by title only of an ordinance adding a new Chapter 2 . 21 to the A.M.C. (Copies furnished in accord with the Charter) Arnold moved to second reading, Acklin seconded, all YES on roll call vote. Set Public Hearing - Ring Annexation. A Resolution was read setting a public hearing for August 4, 1992 and dispensing with an election. Arnold moved adoption of same, Laws seconded, all YES on -roll call vote. (Reso. 92-41) BPA Residential Conservation Agreements. A Resolution was read authorizing Mayor Golden to sign all future and previous contracts and revisions concerning same. Laws moved adoption, Williams seconded, all YES on roll call vote. (Reso. 92-42) Canvass of Vote. A Resolution was read canvassing the vote of the June 30, 1992 election concerning fire truck purchases. Laws moved adoption, Arnold seconded, all YES on roll call vote. (Reso. 92-43) I.B.E.W. Contract Extension. Arnold moved to ratify a 3-year contract extension with Local 659, representing the electrical workers. Williams seconded the motion which passed unanimously on roll call vote. office space Lease - 27 1/2 N. Main St. Laws moved to approve a one- year lease for the Engineering Division offices, Arnold seconded, all YES on roll call vote. OTHER BUSINESS FROM COUNCIL MEMBERS: On a question from Laws, City Admin. Almquist said the space needs assessment study will be completed in about six weeks. ADJOURNMENT: The meeting adjourned at 10: 30 P.M. to July 30, 1992 at 7: 00 P.M. , Council Chambers. Nan E. Franklin Catherine M. Golden City Recorder Mayor Regular Meeting - Ashland City Council - July 21, 1992 - P. 3 (d:\mts\7-21-92) ASHLAND COMMUNITY HOSPITAL BOARD OF TRUSTEES June 23, 1992 The regular monthly meeting of the Board of Trustees of Ashland Community Hospital was held on Tuesday, June 23, 1992, in the conference room. PRESENT: Steve Lunt, Madeline Hill, Bruce Johnson, M.D. ; Tom Reid, Dick Nichols, and Beth Monninger, Trustees. Pat Acklin, City Council Representative and Jerome Nitzberg, M.D. , Medical Staff Representative. Also Present: Jed Meese, Foundation President; Clifford A. Hites, M. D. , Chief of Medical Staff; James R. Watson, Administrator; Polly Arnold, Director of Patient Services; Mike McGraw, Controller; Peggy Cockrell, Director of Personnel; Pat Flannery, Director of Development; and Glenda Cole, Administrative Assistant. Absent: Frank Billovits, Judy Uherbelau, and Mary O'Kief. I. CALL TO ORDER Mr. Lunt called the meeting to order at 12:15 and welcomed everyone to the June Board of Trustees' meeting. II. MINUTES Mr. Lunt called for a review of the minutes of the Joint Advisory Committee of March 27, 1992; the Executive Committee of May 19, 1992; and the Board of Trustees of May 26, 1992. Following review, motion was made, seconded, and carried to approve the minutes as circulated. III. COMMITTEE REPORTS A. Joint Advisory Committee: Mr. Lunt reported that .the Joint Advisory Committee met on June 19, 1992. He stated that Dr. Hites had reviewed the quarterly Medical Staff Quality Assurance reports and Ms. Arnold had reviewed the quarterly departmental Quality Assurance reports. There were no issues to be brought to the Board for resolution. IV. DECISION ITEMS A. Board Meetings: Mr. Lunt stated that the next meeting of. the Strategic Planning Committee is scheduled for Friday, July 10th. The meeting with Sisters of Providence is scheduled for Tuesday, June. 30th. Mr. Watson stated that it, is possible that the Sisters of Providence may require us to agree to not perform abortions in the hospital for the contract to remain in effect. Although abortions are almost never performed in the hospital, the Board members stated that they could not agree with this issue. B. May' Expenditures: Mr. Reid stated that he had reviewed the expenditures, found everything in order, and made the motion to approve the expenditures. Dr. Johnson seconded the motion and the motion carried. Board of Trustees June 23, 1992 Page 2 V. EXECUTIVE SESSION Ms. Hill made the motion to move into Executive Session pursuant to ORS 192.660, 1. D (2) real property transactions and ORS 192.66.0, 1 D (d) labor negotiations. Dr. Johnson made the motion to move out of Executive Session. Ms. Hill seconded the motion and the motion carried. Mr. Reid made the motion to approve the decisions discussed during Executive Session and requested that Mr. Watson proceed with them. Mr. Nichols seconded the motion and the motion carried. VI. MEDICAL STAFF REPORT In presenting these names for credentialing, recredentialing, or other changes in status of a medical staff member, or potential medical staff member, the Executive Committee of the Medical Staff asserts without qualification that the affected persons were afforded due process in accordance with the Medical Staff By-Laws and the rules and regulations of the hospital. A. Credentialing: Dr. Nitzberg presented the completed application of Lyle Eugene Allred, M.D. , requesting courtesy staff privileges in emergency medicine. He stated that the Credentials/Executive Committee had approved Dr. Allred's request. Motion was made, seconded, and carried to approve Dr. Allred's request for privileges. VII. DISCUSSION ITEMS A. SOSC Nursing Program: Ms. Monninger expressed appreciation for the support shown her and trying to preserve the nursing program at SOSC. She stated that proposals have been made but no final decision has been made yet. B. Ashland Coalition Update: Mr. Watson stated that the Health Clinic is having financial problems. The hospitals in the valley may be asked to give financial grants. C. Strategic Planning Update: Mr. Watson stated that the Strategic Planning Committee will meet on July 10th. D. Trustee Photographs: Mr. Watson reminded new Trustees to have their photographs taken for the picture gallery. ' E. Committee Appointments: All Trustees have been appointed to committees. A list of the appointments was distributed. VIII. QUALITY ASSURANCE Mr. Watson stated that the Quality Assurance Committee did not meet in May. The Joint Advisory Committee met on June 19th and reviewed the quarterly medical staff and departmental quality assurance reports. r' Board of Trustees June 23, 1992 Page 3 IX. ADMINISTRATIVE REPORT A. Nursing: Ms. Arnold stated that nursing has been very busy with the increased census. B. Financial: Mr. McGraw reviewed the financial statements for the month of May. He stated that May had been a record month financially with a gross revenue of $1.3 million. C. Personnel: Ms. Cockrell stated that she will be recruiting for several RN positions. She stated that we will have our First Aid Booth at the annual 4th of July festivities. The Ashland Highschool sports physicals have been scheduled for August 7th. D. Foundation: Mr. Flannery stated that they have a tentative agreement with a developer on the Schneider property. A news release will be sent out today on this matter. Community meetings will be held and moderated by Allen Drescher to get the community's reaction. X. CORRESPONDENCE TO THE BOARD Mr. Watson stated that we had a State Laboratory survey and it was very successful. We have received a 2-year full accreditation from the State Trauma System. -Our dietary department was highlighted in the Oregonian. Mr. Watson stated that B administrators have been replaced in Oregon since February. XI. ADJOURNMENT There being no further business, the meeting was adjourned at 2:15. pm. Respectfully submitted: Richard A. Nichols, Secretary APPROVED: Stephen B. Lunt, Chairman Board of Trustees June 23, 1992 Page 3' IX. ADMINISTRATIVE REPORT _ A. Nursing: Ms. Arnold stated that nursing has been very busy with the increased census. B. Financial: Mr. McGraw reviewed the financial statements for the month of May. He stated that May had been a record month financially with a gross revenue of $1.3 million. C. Personnel: Ms. Cockrell stated that she will be recruiting for several RN positions. She stated that we will have our First Aid Booth at the annual 4th of July festivities. The Ashland Highschool sports physicals have been scheduled for August 7th. D. Foundation: Mr. Flannery stated that they have a tentative agreement with a developer on the Schneider property. A news release will be sent out today on this matter. Community meetings will be held and moderated by Allen Drescher to get the community's reaction. X. CORRESPONDENCE TO THE BOARD Mr. Watson stated that we had a State Laboratory survey and it was very successful. We have received a 2-year full accreditation from the State Trauma System. -Our dietary department was highlighted in the Oregonian. Mr. Watson stated that 8 administrators have been replaced in Oregon since February. XI. ADJOURNMENT There being no further business, the meeting was adjourned at 2:15 pm. Respectfully submitted: Richard A. Nichols, Secretary APPROVED: Stephen B. Lunt, Chairman ASHLAND HISTORIC COMMISSION Minutes July 8, 1992 CALL TO ORDER The meeting was called to order by Chairperson Jim Lewis at 7:40 p.m. Members present were Jim Lewis, Terry Skibby, Keith Chambers, Le Hook, Jean MacKenzie, Dana Johnson, Jane Dancer and Steve Ennis. Also present were Assistant Planner Kristen Cochran, City Council Liaison Susan Reid and Secretary Sonja Akerman. Member Deane Bradshaw was absent. APPROVAL OF MINUTES Skibby moved and Hook seconded to approve the Minutes of the June 3, 1992 meeting as mailed. The motion was unanimously passed. STAFF REPORTS PA 92-084 Site Review 624 "A" Street Jim Lewis Lewis declared a conflict of interest. Cochran explained that because the depot is on the National Register of Historic Places and Lewis would like to change the height of two doors, a Site Review is required. It is also required for the use of the depot as a cabinet and furniture manufacture workshop. Two parking spaces will be required to be improved. Lewis stated he would like to request he not be required to provide street trees every 30 feet due to the large overhang of the building, and the number of existing large sycamores already on the property. Landscaping will exceed the required 15%. (Cochran stated if street trees will be required every 30 feet, it would be possible to plant smaller trees.) He will continue the rock work on the depot property. Lewis went on to say he proposes to add one window and drop the existing doors from freight level to slab floor level. The existing windows will be made workable. He has had verbal approval from Henry Kunowski from SHPO for this change. He has started putting on a new roof already. He has found the original colors, which appear to be shades of gray. The color will be changed to the original (this has been approved by SHPO). There will only be a few interior changes. He added the noise will be contained within the building. He also explained the existing portion of the depot took care of all the depot duties, including crew quarters, from 1937 on. When questioned about paving the alley, Cochran stated the moratorium is still in effect. Skibby commended Lewis for the work and research he has done on the depot. Chambers moved and Skibby seconded to approve both the exterior change on the building and also the use of the building. Hook amended the motion to include the alley not be required to be paved until such time as the entire alley issue is settled. The motion passed with all voting aye except Lewis, who abstained. BUILDING PERMITS Permits reviewed by members of the Historic Commission and issued during the month of June follow: 152 Strawberry Lane Laura Dunbar Remodel 109 Pine Street Hillmann-Figueiredo Skylights 70 Water Street Ann & Robert Clouse Deck 47 North Main Street Lloyd Haines Remodel 256 Sixth Street Jim Haim Addition/Remodel 71 Gresham Street Santina Ashcrafe Foundation 60 Fifth Street Tom Phillips Foundation 376 'B" Street Susan DeMarinas SFR 582 North Main Street Ashland Community Hospital Demolition/Barn 582 North Main Street Ashland Community Hospital Demolition/SFR 582 North Main Street Ashland Community Hospital Demolition/Shed 842 "A" Street Bruce Hoab Addition 85 Union Street Ken Marlin Porch Overhang 531 Scenic Drive Casey Bright Addition/Remodel 531 Scenic Drive Casey Bright Demolition/Shed 531 Scenic Drive Casey Bright Garage 45 North Main Street Terry Painter/Henry Daw Deck 45 North Main Street Terry Painter/Henry Daw Remodel 264-B East Main Street Perfect Solutions Sign (2) 25 North Main Street Masonic Temple Sign Helman/Central Ashland Creek Condominiums Sign 370 East Main Street Main Street Laundromat Sign 258 #4 "A" Street Ashland Recycled Furniture Sign Review Board Following is the schedule (until the next meeting) for the Review Board, which meets every Thursday from 3:00 to 3:30 p.m. in the Planning Department: July 9 Dancer, Chambers, Skibby and Lewis July 16 Chambers, Johnson, Skibby and Lewis July 23 Hook, Ennis, MacKenzie and Skibby July 30 Dancer, Hook, Johnson and Skibby Ashland Historic Commission Minutes July 8, 1992 Page 2 OLD BUSINESS Goal Setting/Orientation Dinner Meeting Skibby stated he would like to see a brochure about what to expect from being placed on the National Register of Historic Places as a goal. Since the Historic Commission felt badly about the house on Morton Street, it was thought an explanation such as this would have helped the owners in the process, as they could have designed the addition differently and on a smaller scale. Lewis added that SHPO is making the open house mandatory for those structures which are receiving special assessment. He said he had talked with Skibby about the Ashland Heritage Committee helping with the open houses. Although money cannot be required to attend open houses, donations are acceptable. Reid said it would probably be best to let the Heritage Committee help the people with their open houses, with assistance from the Historic Commission. She also suggested the pamphlet clarify the difference between being in the Historic District and being on the National Register of Historic Places. Skibby discussed vandalism which continually occurs at the cemetery by Safeway. He has noticed many people using the pathway and the cemetery as open space. The City crew is trying to discourage this use. Since it is so rich in history, he feels there is a possibility of it being accepted to the National Register of Historic Places. He suggested the Commission undertake the cemetery documentation, etc. as a goal. MacKenzie mentioned another goal could be to procure National Register status for Siskiyou Boulevard. Fountain on Corner of Granite and Nutley Streets Hook stated Mike Morrison of the Water Department will investigate the other fountain, which is the one that was located on Laurel Street. It is thought it has WCrU (Women's Christian Temperance Union) inscribed on it. This, he said, is still a national organization and he has spoken with the secretary of the national WCl'U. There are three local chapters in the State of Oregon, the closest being in Eugene. He will try to find out if any of the Oregon chapters would be interested in monetarily helping with the restoration. Rental Housing Loss Issue Hook moved to accept the draft memo by Chambers and Ennis regarding the loss of rental housing in the Historic District to commercial uses, and forward it as is to the Planning Staff and Planning Commission. Ennis explained they wanted to start by opening the issue, then Ashland Historic Commission Minutes July 8, 1992 Page 3 would like to get into specifics and criteria. Dancer seconded the motion and it passed unanimously. Heritage Sunday Skibby reported Heritage Sunday was a success. There was a good turnout, and the people enjoyed the photo display and the music. It was covered by Channel 12 and the Tidings. He also said County Commissioner Ric Holt attended and is still very interested in getting a commuter train to run from Grants Pass to Ashland and a tourist train between Siskiyou County and Southern Oregon. A committee called Bring Back the Trains has been formed. A luncheon was held with guest speakers William Watt (Associate Administrator of Department of Trains, Federal Railroad) and Robert E. Krebs (Manager, Rail Passenger Plan, State of Oregon) to discuss this. Cultural Resource Inventory Akerman explained it is necessary for the Historic Commission and the City Council to hold public hearings before the properties George Kramer researched can be added to the interim list. The Commission will hold the hearing at its August 5th meeting. NEW BUSINESS Water Curtailment Reid discussed the water curtailment, especially with regard to older homes in the Historic District that have been converted to multi-family residences. The Commission agreed to support reasonable wording on information formulated and distributed by the City regarding the possibility of incorrect meter size for these commercial residences, and the ability to convert to the correct size in order to allow greater use of water. ADJOURNMENT It was the unanimous decision of the Commission to adjourn the meeting at 9:00 p.m. Ashland Historic Commission Minutes July 8, 1992 Page 4 CITY OF ASHLAND PARKS AND RECREATION COMMISSION I2nQTLAR 11��'ING MINCITES June 22, 1992 Chair Adams called the meeting to order at 7:30 p.m. at 340 S. Pioneer Street. ATTENDANCE: Present: Patricia Adams, Al Alsing, Tom Pyle, Teri Coppedge, Wes Reynolds, Ken Mickelsen. Greg Williams. Absent: None I. ADDITIONS OR DELETIONS TO THE AGENDA None I1. APPROVAL OF MINUTES Regular Meeting - June 22, 1992 Commissioner Pyle made a motion to approve the minutes of the Regular Meeting of June 22, 1992 as written. Commissioner Reynolds seconded. The vote was: 5 yes - 0 no III. BILLS AND FINANCES A. Approval of previous month's disbursements MOTION Commissioner Pyle made a motion to approve the previous month's disbursements as indicated by Payables checks 116328 - 6474 in the amount of $103,908.69 and Payroll checks 1!5331 - 5407 in the amount of $44,389.48. Commissioner Reynolds seconded. The vote was: 5 yes - 0 no B. Approval - March 31, 1992 Financial Statement MOTION Commissioner Pyle made a motion to approve the March 31, 1992 Quarterly Financial Statement, Commissioner Alsing seconded. The vote was: 5 yes - 0 no IV. AUDIENCE PARTICIPATION ON THE AGENDA A. Request by A.H.S. for support for track fund Ben Luman (1701 Butler Creek Rd.) Representing Ashland High School Athletes/Students. Mr. Luman requested financial support from Ashland Parks and Recreation Commission to assist the Athletic Department to reach their goal of acquiring $40,000.00 in addition to funds already acquired by Coach Nagel and the Athletic Department to construct a 400 .Ashland Parks and Recreation Commission Page 2 Regular Meeting - June 22, 1992 AUDIENCE PARTICIPATION - Track Fund meter full track and field. The amount requested from the Commission is $10,000. He felt not only students but the entire community would benefit from the use of this track and field. He felt the advantages to having the new track and field would be number one, open to the general public, two, convenience of location, three, available to use for All Comers Track Meet and lastly, it would be widely used by high school athletes and the general public who wish to run on a track rather than asphalt. The school would guarantee unlimited open use by the public (no locked gates) and would have a bronze placque or monument of some kind recognizing names of donors who supported the project. The Commission asked of the $40,000 sought, what amount has already been raised and how. Mr. Luman reported, to date, $12,000.00 has already been raised by placing pledge jars in various businesses around town, utilizing the media via newspaper and radio advertisements, and approaching school district and city employees for payroll deductions/contributions. This summarizes fund raising efforts on behalf of Ashland High School during the last month or so. Commissioner Adams asked for a break down of figures from contributors: Mr. Luman responded as of a week ago (which would be June 15, 1992) the following estimated contribution amounts were tabulated: School district employees . . . $ 5 - 6,000.00 Community Education Funds . . . $ 6.500.00 (budgeted) Est. Total $ 12,000.00 He has not seen any figures to date from the City employees or pledge jars from around town. The Commission made a point that an additional $20,000.00 is needed even after the $12,000.00 is collected. Mr Luman mentioned that other programs are in effect. Students are going to approach service groups such as Kiwanis, Lyons Club, Rotary, Elks, etc. for donations. Commissioner Adams asked why there was a gap of 10 years between fund raising efforts and a lack of consistency in those efforts to show support and continuity. Coach Jim Nagel, Athletic Director for Ashland High School, said that since the initial fund raising effort began for the track and field, other projects began to receive attention by the past Athletic Director resulting in putting the track project on hold. Coach Nagel said he wished to make it his goal to achieve acquiring the funds needed to build the all-weather track at Ashland High School by next season. Commissioner Adams asked what type of support are they receiving from local businesses. Coach Nagel replied that approaching local business has been put on the back burner due to the fact that they have already been approached for other fund raising projects such as sending the football team to Japan and the "Save Mt. Ashland" drive. Therefore. Ashland Parks and Recreation Commission Page 3 Regular Meeting - June 22 1992 AUDIENCE PARTICIPATION - Track Fund Coach Nagel stated that he feels the business community has been tapped out. Coach Nigel's first choice right now is to entice a major contributor(s) rather than spending a lot of time and energy on a variety of small fund raisers. The Booster Club is a possible source but are hard to predict. Commissioner Pyle stated that he feels the Booster Club should have a committed amount to donate first, before any other groups. Bob Julien District Track Coach, 302 Luna Vista, clarified that this would be an eight lane track (400 meter) , full track and field and eligible for district meets. Mr. Julien emphasized the point that the Ashland Parks and Recreation Department can hold the annual All Comers Track Meet at this proposed facility and other track and field events that would benefit the community. Katie Brandy, (640 Weller Lane) , Student, stated that there is no place in Ashland to run that is designed for safe running. An all-weather track would prevent injuries such as shin splints which are caused by running on uneven terrain and on asphalt surfaces. Commissioner Pyle, agreed with the idea of offering financial assistance to Ashland High School as we have offered financial assistance to other schools in the past using Brinkworth funds. Commissioner Coppedge expressed concern about using Brinkworth funds for something other than park development due to the fact that Brinkworth funds are dwindling. Commissioner Alsing, stated that he is in favor of supporting the all-weather track and field with the understanding that the public knows that its there for 'their use most of the time. Director Mickelsen mentioned that the Commission has made contributions in the past to all the schools in the district and that this is the last one that would be coming forward. Commissioner Reynolds expressed support for using $10,000 of Brinkworth funds to get this track built at a fraction of the cost it would be to build it ourselves. He also felt it should be understood that there would be an agreement that it would be open for community use. MOTION Commissioner Reynolds made a motion to support the Ashland High School Athletic Department by authorizing the expenditure of $10,000 of Brinkworth funds once the balance of funds necessary for the project have been raised. Commissioner Pyle seconded. The vote was: 4 yes - 1 no (Coppedge) V. AUDIENCE PARTICIPATION NOT ON THE AGENDA None VI. OLD BUSINESS None Ashland Parks and Recreation Commission Page 4 Regular Meeting - June 22, 1992 VII. NEW BUSINESS A. Bids for utility vehicles, pick-up, riding mower Pick-Up MOTION Commissioner Reynolds made a motion for the Commission to accept the bid from Butler Ford to purchase the 1992 Ford Ranger in the amount of $7,615.85. Commissioner Alsing seconded. The vote was: 5 yes - 0 no Riding mower MOTION Commissioner Pyle made a motion for the Commission to accept the bid from Pac-West Distributing to purchase the 1992 Toro (gasoline) mower for $11,091.00. Commissioner Coppedge seconded. The vote was: 5 yes - 0 no Utility vehicles MOTION Commissioner Alsing made a motion for the Commission to accept the bid from Pac-West Distributing to purchase the E-Z GO 1500 three 3-Wheel turf utility vehicle for $19,113.00. Commissioner Pyle seconded. The vote was: 5 yes - 0 no B. Park Emblem After some discussion and comparing of the various designs for the proposed emblem for park vehicles, general consensus was to choose the design with the three (3) swans. C. Preliminary conceptual overview of North Mt. Park site Overall, the design of the park is still up in the air. The Commissioners ' major concerns were regarding locations of parking lots throughout the park in relation to play areas as to not cause unsafe crossing situations for park users. Also, it was mentioned that traffic problems at two intersections in the neighborhood could result from heavily attended softball tournaments. Commissioner Coppedge said that she would still like to see the location of the playground area in the middle of the park. VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT Director Mickelsen suggested at some point in the near future the signets will have to be relocated for their own protection since as they grow older the male swan will begin to protect his territory by attacking the younger ones. A possible site would be the Upper Duck Pond. Commission Adams asked what can be done to improve the situation concerning the rat population at the lower pond. Superintendent Gies answered that there is a need to plug up more holes in the pond area as well as add another bait station. Ashland Parks and Recreation Commission Page 5 Regular Meeting - June 22, 1992 IX. ITEMS FROM COMMISSIONERS Bridge issue at Calle Guanajuato: Superintendent Gies suggested one solution for the present decking would be to strip, pour cement and stamp it for friction. Hand rails would also need to be constructed. The cost would be roughly $3,500.00. The purpose is to improve the surface for public safety. This project could be started in the fall or winter. Open Space Funding: Commissioner Coppedge inquired as to the progress of the League of .Women Voters study of a funding proposal for the Open Space Park Program. Commissioner Adams said that she had spoken that evening with Hal Cloer who indicated that the League's committee was still in the process of gathering information. They had gathered information from many sources so far and Mayor Golden was to speak to the committee on this coming Wednesday. Director Mickelsen reviewed the time frames necessary for having an initiative placed on a ballot. Between state statutes and county requirements, filing must take place 120 days prior to the election. Therefore, if an initiative were to be placed on the November ballot, signatures would need to be gathered by July 20. Both Commissioners Adams and Alsing indicated that they did not believe that the League's committee would have a recommendation ready nearly in time to have an initiative on the November ballot. Director Mickelsen indicated that in his discussions with Mr. Cloer it appeared that he anticipated May of 1993 as a target date for an initiative. Director Mickelsen also relayed the information that the City Attorney advised him today that if the League should come up with a proposal that the City Council decided to place on the ballot as a referendum that only 61 days would be required. The City Attorney did not have a ready answer for whether or not initiatives had to be placed only on general or primary election ballots. Commissioner Adams indicated that she would be attending the League committee's meeting on Wednesday and asked that the Commission indicate to her what it would like expressed concerning targeting earlier or later ballot dates. General consensus among Commissioners was that if an initiative petition had to wait until the May 1993 ballot that that would not be in the best interest of the Open Space Program. The Commission indicated that it would like the League to know that the Commission felt sooner was much better than later. X. ADJOURN TO EXECUTIVE SESSION Ashland Parks and Recreation Commission Page 6 Regular Meeting - June 22, 1992 XI. RECONVENE TO REGULAR MEETING MOTION Commissioner Reynolds made a motion to approve Items 1 and 2 as presented in the salary negotiation package presented by department staff. Commissioner Coppedge seconded. The vote was: 4 yes - 1 no (Adams) MOTION Commissioner Pyle made a motion to approve the management package and salary scale adjustments as presented by staff. Commissioner Coppedge seconded. The vote was: 5 yes - 0 no XII. NEXT MONTH'S AGENDA A Study Session on park land acquisition and the Open Space Park Program was set for Wednesday, July 1, 1992 at 7:00 p.m. The next Regular Meeting was set for Tuesday, July 21, 1992 at 7:00 p.m. XIII. ADJOURNMENT With no further business, Chair Adams adjourned the meeting. Respectfully submitted, 0V 7kc---- Patricia Pine, Secretary Ashland Parks and Recreation Department ASHLAND POLICE DEPARTMENT Monthly Activities for June, 1992 ADMINISTRATION Chief Brown attended BPSST for a two week course to be certified in Oregon. Captain Barnard and Lt. Clements attended a training session on Haz Mat/Incident Command. INVESTIGATIONS Two sexual abuse cases were reported and are under investigation. Mike Sweeney from Jac-net spoke at a department briefing regarding Jac-Net cases and intelligence information from Ashland Police Department. Detective Parlette attended a gang recognition class. PATROL Officers investigated an injury hit and run traffic accident involving a blind pedestrian. With the aid of a citizen the suspect was located and arrested. The driver of the vehicle was lodged in the Jackson County Jail on charges of Felony Hit and Run and Assault 2 A Male subject who had been banished from Safeway was trying to get the attention of a friend inside the store without having to go in. Using his head as a hammer, he tapped on one of the 10' high windows hard enough to have it all come crashing down. He left the scene and was located several days later and arrested. Training: Officer Walsh - Three day Defensive Tactics School. Sgt. Bianca - Communications Class in Spokane, Washington. Officer Cook - Two week update at BPSST. 1 CRIME PREVENTION The yearly presentation to the National Youth Sports Program at the college took place on June 24th. Over 300 kids received a one-hour talk on police work and youth-related criminal activity. Three meetings were attended. PEDESTRIAN AND BICYCLE SAFETY Two presentations were made at Helman School. Two "Smart Cycle" classes were taught. The second 'Driver's Awareness" classes was held. It went over really well. The people who took the class as an alternative to normal bail on a citation-stated they did get items cleared up in their minds. POLICE RESERVE The reserve officers put in a total of 410 hours for the month. 14 hours was on patrol, 332.5 hours training, 8.5 hours in meetings and 55.5 hours on special assignments. EXPLORERS The explorers donated 75 hours for the month. Christine Danforth left for the Summer and is working as an OSP Cadet in Florence. Three explorers have resigned. COMMUNITY SERVICE VOLUNTEERS No report. MUNICIPAL COURT There were 1251 citations filed in the Municipal Court, which includes 226 traffic violations, 70 formal complaints, and 955 parking citations. Cases closed totaled 804 which includes 130 traffic violations, 78 formal complaints, 9 fines suspended, 121 citations dismissed (including 86 completed diversions). There were 661 parking citations closed, 546 of these were issued in the Downtown Parking District. No parking citations were dismissed. 2 There were 374 appearances, 212 before the Violations Bureau and 162 before the Court. There were 10 trials held, and 0 no shows; 99 persons were placed on diversion and 45 placed on probation. COMMUNICATIONS/RECORDS Communications/Records personnel handled 764 Police cases and dispatched 72 fire/medical runs. A total of 3,886 telephone calls were received by the communications division, 609 were 911 calls. Jennifer Palafox attended a class development for telecommunicators. She assisted on the panel in preparing the curriculum. CODE COMPLIANCE OFFICER There were 26 inspections performed this month, 2 warnings and 1 citation issued. 3 • pc.ri 5,+]i?''?LSC L A�,Ii_i1T �I ni'iF coilsO{BATED VXIDENT REPORT, i MA Poll CtASS[FiCATIrl1 1"`"REr"GATED Ot!EN5E5 i '' i ' E E 14 Pt QAoE6CLEAflSI�. t t CLEAREM E RATES"*° t ENO DF-ARRESTCHABcEg.� tr rcUSES ' `Q� YAL�ACTUnL ACTH L'%ICHANG 1 - it TH{3 ,THI5 LA3F�'YEAR TO u, d10;["I S` LAST ,THIS c�'THIS LAST r THIS MONTH YEAR TO DATE MJNTu YTL V i (:; 'DATE (i *' hah H• YTD YT .' MON YTQ YTD JUV -ADULT TOT9L ' :U7 OULT" r mw rrIMINFL,Poo.ICICE I i OURDE3. I 1 PUS 100.0k 6:11,7% 1 G ,G�ERij ! � • i , AeG o';z' � �� r 1 2s.ds 11G,o% r�»IdA_GD ASL7 ! 15 I1,- 3 t 266 7;x, 1 P 4 40.0%, 36.4% 66,7% " 1 , i - SIOEh�; 13 37 35 +. c 8 '! : I- tl ' 2 ( 8 5.4E 22.2% c1 ' 90N-R �'05fICE i � 5 25 eq 13.8X' I �; � I Lt?nPEa'1: N� PUL1FIIhS 'li 66 56 i 17.911 xj i�U ; ! 57 ,!� 48 40.9% 86.4% 55.7% THPT f ilOY MV 13 43 67 - L a '1 �, I1. ! 5' 7 7X 2' 3% 7.5; HV F1, rL4°:S 2+ I P 0 S I ( i '.t. 1 6,21 2.0% SlUELFT 'T SJ ' '7 113 3P•2 ,'S'i PLDO 1 ' 6 35 42 - M.)'X ' I;. ! I" '7 '"� 9 12.5%, 20.0% 21.4% MicH M! TS'l- 10 75 7911 -• ! '% I 4t I 20, 1 5.3% 25.3% 93T0P, V K MFT 24 23' + k 1--k! 1, i 1: ° 3 •� 4 1.4.35; 12.5% 17.49 1 • •1 i 57.1% 25.0% 3 5 PA T f 4'NAL X24 '394. 444 11.3 X �17 90 ; 102 20 0% 22.0% 23.0% 3 16 1? 41 �65 14 . I I. ASSAU T 10 50 43' +!1 09 S IFNEl L'I'NI RPET 43 iI3T 55.6% 71.7% 59.8% 2 I! 4 (ac 36 6 100 OF' 70,6% 60.0% i i ;40 F,: ! N,D .t6 20 7P - 33.13' � i' 1 fE `•.0% 93,3% I? CARD-1 ! 6 + 20 01X i ,It ! 5 ib 2, 1 83.3% 40.0% 7tNE?'r�A!D 14 0,, = 26.3 % . ; 1 ' i , .114 la 6 j 2H.bX 21.b% w,u ccLEM NT 0 71 +. 14 a I IIi 3 7 37.53 100.0% �` ! SiOtFA fFQ :RTY 1 7 - 7° 0 %' (�< I 100.0% 100.0% - ! "n'DAl TCIt 31 Ph 180 + 9 ,%' 11 30 27 32.3%i 15.4 15.0% 1 10 11 O I23 IU ANN- OF _Pi EB 2 1 + 1000 % ' .100.0% 110,0% 19 1 M01.13x,9% 40.01` CRIME_ i HA8th,1f'DRI!OS i 21 15 t 3i.3 X: . II 1[3 17 13 100AX B."0% 81.31 2 3 , I 6 qAXSL INS iH.F AGNST FS,Pi:LY ! �2 7 1191. -; 20.0 i%!' {i 1 I 2 •i{;P 1 23.6% DRIV UNPEo INFLUF 62 54� + 14.3 %' $IBI (.-• d1 if 54 100.0% 4&.4X !00.0% 1 7 9 L GI'D !A1 n 5 531 +,. a4.5:% a '57 51' .70.0%, 86,41 44.2% 7 7 D1 tP:rtF CONDUCT �L O2 48: + '0 4 Y. I, It 11 21 f A IP.4X a hl 16.7% 3 4 7 � 2.2 100.0%, 100.01 2 2 xrEPP433- 22 102 02 ; , Ie 4. X !�il I, 117 30 22.7%' 36.3% 32.6% 4 4 c3 4Ec ALL NNEF 35 213 124, + 711.8 % IS. �l '•P 43 14,38 23,9% 34.7X ? . iE,c�A, , 1 9 8� - 37 9 : � I , . I i i 63 ry ` HrLO t °:N6 i !2 3, +, M.0 ° P144 yav 3'V I 4 1 it ;12 .4 "{ ;7 50.0% 25,0% 43.8% 2 ? g Pr . 7I TG_4 172 ^:64 730 393 112• 33.7% 40.9% "e.7% 31 57 68 1130 y'," i4lif . 5 F ='T I3 " 1125E !355 117` t5,7 % (5' :403 1414 V.3" 35.61 35.'-% 14 7; 97 a1 i i I; I i P' ', . ( it II '�� It , j ,�` (;'• � �' i '-+1 �.. • s �, y#M ASALAh0�Pt7CJ�� DEPAfiF%ENT '., .°tCIO�iF' t^:_PIED l 01 0' I7ATED INCIDENT T FEPORT 1 CtASEit �ICATION{` `f1y !FE'I OF , , 1 Oat �6f paES,CIEAPE� - # CLEARENCE RATES x t p0 DF ARREST�CHARS S "• ��r nF OtceN6�5 3t r i A� UAL PCiUAL ACNAL''JX +HATISE)d �Y 13 ,, + f v''I TR S tTHIS LA T 1�#YEPk TD "{ ' „i' T .. I ( THIS � LASt �T�IFS , THIS C [A5T • `TH15 MONTH Y' AR:f0'DATE PITd{' YTD YTDt ATE 0 Ht YTDI `VTO e MONTH , YID YTD , 'JUY"'AGULT TOTAL )U7.;ADj UU ' FAAt`illt Iti.,,t. ,li a . t •r a ,„ i1' � ' ' ,i , TPA.. IC CRISP , 9!T E' OLIN :4 74 53, + 3915 11 ' 4 fl 1 !„ 6 l'1 8 7.111 9.47, 15.IX I ! 4 P�+Dlh� DRLV 'c 5 4" t 25 0'i x' i;i 3 JI).0X 80.UX 75.0% 1 ; ' 'DR, WH ILE SUSP '2 IO . 10 ,) 10 (OO.OS ' 100.0}: f40.OX 2 , ' I D!'? DRV LIE' { i4 rr,I f Atr,-FiAML 2 '0.0 Y IrAFF AC I llt IEY !3 33 1? + 73 Z 3 ! 13 `� 4 :23.1X 9.1X uyrr Fr RP GPII'; t i? OC 0R1 - 3 4 1 �I ! ' 1 3 F'Sit & uAH S �SRINE VID ATIONS I0 31v 67.8 j4 I, i 7 :I 3.1 t80.OX 90.OX 100.OX 1 5 MV ac1VS OTHER 1 r,-1900X �PFCf kEt,•!e9 nir,_fi j �t fi t4U 0 S i j j i ' + ! r . I �LP3 T"VES 4 23 291'- 017 % j I 1' 23 20 10 0% IOO:OX 96.6% 2 3 ? is N!S. Itt?f�EFS u 1 {� G B ^ ll DFA➢NPOD, 2 3 B i - 62.5 I i 33:3% ISUICIDP'4TMPT ) .,. 5 3' +' 66 n,% • �' ! , rqn R 4Ct,lOF8T5 'IPIMA P538LEIF y + 'c 125 811 i 4; 55.5 % .' 2 S , IE 'OPCRi r z/FIC 1 27, 153 35 1' 31% i' 1 r'amu,nED fiu D' 0 111' MO ;+ ; kl ai f iI 6 6.41 1 LKATE.DN Y AUTO !';PDUNO A"T7 I1 5 !8f5 ST, I^ ND RED +Ol 294 27S'. + 112.1? X 1 l t ; l 3% R• ! C7r.,UT1C 1FPO9+EH5`l� ll 34 1' ' + 133 3 k, ! CURE FRCNISES ♦ �' -- 53 34 6,,X, i f EUSP 'EU IPA 1 287 159 ' t'' 80.5 puniC SAFETY `4 23 4;5'i DISTUn'EAN:EINOISE 119 291 247 .+ " 21,3 n'ii j+12 ;1.7% 7% . 3!a Co"D FOR 16 92 40' '+1130.0 X' ' r' i 11 INE ACHVITIE3 a I` n G+IC/FuADS ' 43 .199 92' +. 1161.31% t CIA C�NPt E+NTS S 13 5 - 13-1 VEH DISPOSITION 1LAR'NS SO'+NDIN6 r,NhlkO 2 1 0.0 % r FALSE. i it 69 04: 17.4 a :I Cr+DENTAL a t0 1 + 904.0 x 1GLi Tv. OTHER 2_�` l00 i' ASKI AP,AUEPC�ENAS I I � I � 1 PUMERS 1000 % Gt ;. NI54 112 42 `4: 22.2 1 I 112+ . 2.4:C 100307% 1 I FA;T ITI 'TOTAI ' E•;? P142 !b'.4 '+ 3+,4 % lei 65 48 . 3.3% 3.4% ' 6.0% 3 32 i5 f,1 CBAYD TO1bL 809 3.`•OU 2798 512; :-1L 5% �` 15.7X" 15.3% 17 35 i113 159 53F. I � 11 ASHLAND FIRE DEPARTMENT MEMORANDUM July 29, 1992 TO Mayor Cathy Golden and City Council FROM Keith E. Woodley, Fire Chief SUBJECT Planned Closure For Ashland Creek Watershed I met recently with representatives of the Ashland Ranger District and we developed a plan for closure of our .watershed as fire potential and severity increases this summer. The plan provides for progressive closure through two phases of administrative action. Phase 1 establishes a prohibition on entry of motorized vehicles into the watershed. Phase 1 will be enacted on ,Friday, July 31st, 1992. Gates located on access roads into the watershed will be locked on that date. The City of Ashland and the Ashland Ranger District will be jointly assigning personnel at the two gates within the city to provide public information regarding the reasons for the closure, and related fire safety practices. The city will staff the Granite Street gate and the Forest Service will manage the Morton Street gate during peak hours of normal traffic into the watershed. Phase 2 of the planned closure will most likely be implemented in two to three weeks, if no significant rainfall occurs within the watershed. This closure will prohibit all entry into the watershed, including mountain bike and foot traffic. Public information will again be provided to explain the importance of these restrictions and to solicit the support and cooperation of our residents who use these areas. The city has been working closely with the local Forest Service personnel to monitor conditions in our watershed and develop improved procedures for safeguarding this important resource to the Ashland community. The knowledge, experience and cooperation of the Forest Service staff have been a great benefit to us in identifying better methods for controlling the fire risks imposed by local drought conditions. s r RECORD FOR PLANNING ACTION 92-074 APPLICANT. JOHN R. AND FEATHER KING TABLE OF CONTENTS PA92-074 ITEM PAGE Public Hearing Notice before City Council - August 4, 1992 1-2 Annexation Criteria 3 Site Review Criteria 4 Certified Description of Property 5-7 City of Ashland Noise Easement & Waiver of Objection to Noise - July 2, 1992 8-10 Minutes of June 9, 1992 Planning Commission Meeting 11-13 Ashland Planning Department Staff Report - June 9, 1992 14-19 Memorandum To Planning Commission From Airport Commission - June 4, 1992 20 Applicant's Findings of Fact - May 8, 1992 21-27 Ashland Airport Commission Minutes - April 1, 1992 28 a ZAd!�AS,2� O E Notice is hereby given that a PUBLIC HEARING on Acopyofthe application,all documents and evidence relied upon bytheappliam and the following request with respect to the ASHLAND applicable criteria are available for inspection at no cost and will be provided at LAND USE ORDINANCE will be held before the reascuableaostifrequcsled.Acopyoftheslaf report will be availableforimpection oven days priorto thehearing andwill be provided at reasonable cost,ifrequesw&All ASHLAND CITY COUNCIL on theme materials are available at the Ashland Planning Department,City Hall,20 East Main GFIWE*,, 1992 AT 7:30 P.M. at the ASHLAND Ashland,OR 97520. CIVICCENTER, 1175 East Main Street,Ashland, During the Public Hearing.the Mayor shall allow testimony firom the applicamt and Oregon. FfeAY1'ILq DATA• Qu-9u-6T # thosei nanerdancecanccmingthsrequest-The Mayor shall havetherightto limitthe 7 latgth of testimony and require that comments be restricted to the applicable criteria The ordinance criteria applicable to this application are on the reverse of this notice. If you have any questions or comments concerning this request,please f"I fra to Oregon law slates that failure to raise an objection concerning this application,either contact Susan Yalu at the Ashland Planning Depanmenl,City Hal 1,at 488-5305. in person or by letter,or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue,precludes your right ofoppeal to the Land Use Board of Appeals(LUBA)on that issue. Failure to specify which ordinance criterion the*cction is hued onalso precludes your rightofappal to LUBA on that interior. SUMNER PARKER 39 1 12 • \ 2001 t FIELD 100 :.� •• f >�e 200 • (ASHLAND MUNIC. a tr. c ' AIRPORT) • 1 „N m - ryy,./� PI''y ; W-15 0. N e' 2000 M{abO • "'YYY `qtr, •1 2003 t.. l: 5sa.v>• • ' 2002 - n, • 301 '� .. i GC di o ,. f7��s E>E � WNW coo. o• 300 I •a PLANNING ACTION 92-074 is a request for annexation of 5.1 acres presently zoned RR-5 (Jackson County) to be zoned E-1 located at 2895 Highway 66. Application also involves Site Review for light manufacturing and related office use for the existing structures, and a new storage building. Comprehensive Plan Designation: Employment; Zoning: RR-5 (Jackson County); Assessor's Map #: 13B; Tax Lot: 2000. APPLICANT: John R. and Feather King a NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Ashland City Council will hold a public hearing on Tuesday, August 4, 1992, at 7:30 P.M. in the Council Chambers, 1175 E. Main Street, regarding the following: 1. P.A. 92-074, annexation and zone change of 5. 1 acres located H at 2895 Highway 66, including a Site Review for light manufacturing and related office use for existing structures, and a new storage building. Zoning from RR-5 to E-1. Map No. 13B T.L. 2000 (Applicants: John R. and Feather King) 2 . P.A. 92-063, request for adoption of new Chapter 18 .:72, Site Design & Use Standards of the Ashland Land-Use Ordinance, and amendments to Site Design & Use Guidelines with respect to large-scale commercial development. (Applicant: City of Ashland) All interested persons are hereby called upon to. express their views at the public hearing. Written comments will also be received until Wednesday, July 29 at 5: 00 P.M. at the office of the City Administrator, City Hall, 20 E. Main Street. Nan E. Franklin City Recorder PUBLISH: Daily Tidings July 24, 1992 v 18. 108 065 Annexation The following Findings shall be required for approval of an annexation to the City: 1. That the land is within the City's Urban Growth Boundary. 2 . That the proposed zoning and project are in conformance with the City's Comprehensive Plan. 3 . That the land is currently contiguous with the present City Limits. 4. That adequate City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. 5. That a public need for additional land, as defined in the City's Comprehensive Plan can be demonstrated; or a. that the proposed lot or lots shall be residentially zoned under the City's Comprehensive Plan and that the applicant has agreed to provide 25% of the proposed residential units at affordable levels, in accord with the standards established by resolution of the Ashland City Council. Such agreement to be filed 4 as part of the initial application and completed and (y accepted by all parties prior to the final adoption of the ordinance annexing the property; or b. that the proposed lot or lots will be zoned E-1 ee"`naa777 under the City's Comprehensive Plan, and that the applicant will obtain Site Review approval for an outright permitted use, or special permitted use concurrent with the annexation request or within one year of the annexation hearing and prior to the final_ adoption of the ordinance annexing the property. Failure to obtain subsequent site review approval shall invalidate any previous annexation approval; or C. that a current or probable public health hazard exists due to lack of full City sanitary sewer or water services; or d. that the existing development in the County has inadequate water or sanitary sewer service; or the service will become inadequate within one year; or e. that the area proposed for annexation has existing City of Ashland water or sanitary sewer service extended, connected, and in use, and a signed "consent to annexation" agreement has been filed and accepted by the City of Ashland; or f. that the lot or lots proposed for annexation are an "island" completely surrounded by lands within the city limits. " CRITERIA FOR SITE REVIEW A) All applicable City ordinances have been met and will be met by the proposed development. B) All requirements of the Site Review chapter have been met. C) The site design complies with the guidelines adopted by the City Council for implementation of this chapter. . CREG0l1 1 July 1992 John Mac Laughlin, Senior Planner; Nan Franklin, City Recorder; Steve Hall, Public Works Director; John Fregonese, City Planner . (29 rum: James H. Olson, Assistant City Engineer �1t�2jEtt: Blue Feather Products, Inc. annexation Surveyor Roger Roberts recently transmitted to me the map of survey and the certified description for the Blue Feather Products annexation on East Main Street. The annexation includes adjacent right-of-way of Highway 66 and is contiguous to present city boundaries on the northeast side, with the airport.boundary on the northwest side, the Secure Storage boundary, and on the south side the south right-of-way of Highway 66 or the Oak Knoll Area. The total area of annexation is 5.502 acres. The map and description all appear to be in order. This annexation incorporates all of Tax Lot 2,000 on map 39-1E-13B. Commencing at the Section corner common to Sections 11 , 12, 13 and 14 in Township 39 South, Range 1 East of the Willamette Meridian in Jackson County, Oregon; thence East 203. 67 feet ( record 203. 59 feet) to a point on the northeasterly boundary of the right of way of Oregon State Highway No. 66; thence South 38'44' 00" East, along said right of way boundary, 395 . 56 feet ( record 395 . 52 feet) to the most westerly corner of that parcel described in Instrument No. 90-17684 of the Official Records of said Jackson County, for the POINT OF BEGINNING: thence South 51 ' 16 '00" West 60.00 feet to the southwesterly boundary of said right -of way of Oregon State Highway No. 66; thence South 38'44'00". East, along said right of way boundary, 289. 92 feet; thence North 51 ' 16 '00" East 60.00 feet to a % inch diameter iron pin on the northeasterly boundary of said right of way of Oregon State Highway No. 66, said iron pin marking the northwest corner of that tract described in Instrument No. 69- 09706 of said Official Records; thence North 50' 27 '45" East 199.98 feet ( record North 50' 28' East 200 .00 feet) to a % inr-h diameter iron pin at the northeast corner of said described tract; thence South 38'43 '00" East 300. 14 feet ( record South 38'44' East 300.00 feet) to a % inch diameter iron pin located at the southeast corner of said described tract; thence along the northwest boundary of that tract described in Instrument No. 77-16661 of said Official Records North 50'26 '08' East 282. 68 feet ( record North 50' 28' East 282 .57 feet) to the most easterly corner of said parcel described in Instrument No. 90-17684 of said Official Records; thence North 39'32 '00" West 589 . 94 feet to a % inch diameter iron pin at the most northerly corner of said described parcel ; thence South 50' 27 ' 10" West ( record South 50'28' West) 474. 33 'feet to the point of beginning. REGISTERED PROFESSIONAL LAND SURVEYOR O R E G O N JULY 14,1978 ROGER R. ROBERTS 1656 LANDMARK SURVEYING Blue Feather Products, Inc. Annexation to City of Ashland 39 1E 138 TL 2000 June 25 , 1992 SURVEY NO. SURVEY NARRATIVE TO COMPLY WITH PARAGRAPH 205.250 OREGON REVISED STATUTES SURVEY FOR: Blue Feather Products, Inc. 165 Reiten Drive - Ashland, Oregon LOCATION: Northwest quarter of Section 13, Township 39 South, Range 1 East, WM. , Jackson County, Oregon PURPOSE: The survey the boundary of that area being annexed to the City of Ashland PROCEDURE: The tax lot being annexed had been surveyed by Filed Survey No. 9962 in 1984. This survey was retraced and all monuments. found with the exception of the 5/6 inch iron pin shown on Survey No. 9962 as.being found at the most easterly corner of the parcel . The monument was searched for but not found. It may still be in place,, but under an area of fill and among heavy metal fencing material . and thick blackberry roots. The corner position was calculated by using record bearing and distance from the 5/8" pin found at the most northerly corner of the subject parcel , and an 0.00 foot witness monument placed on . the southeasterly boundary. Basis of bearing: Survey No. 9962. -See map legend for location. Date: June 25, 1992 REGI�TEgEG PROFESSIONAL LAND SURVEYOR OREGON MT N,q)6 ROGER �R ROBERTS 7 Roger R. Roberts LANDMARK SURVEYING 205 West Ninth Street ' Medford, Oregon 97501 T39 R1E 138 TL 2000 � n John R. King Feather W. King 165 Reiten Drive Ashland, OR 97520 Tel:(503)482-5268 Fax:(503)482-2338 July 2, 1992 John MacLoughlin Ashland Planning Dept 20 E. Main Street Ashland, OR 97520 Dear John, Re: Planning Action 92-074 Annexation of 5 .1 Acres Condition 9 - Airport Noise and Operations Agreement Enclosed please find a copy of the City of Ashland Noise Easement and Waiver of Objection to Noise - Ashland Municipal Airport - Agreement signed by the owner and applicants, which we submit in connection with the annexation approval . Thanks for your help in this matter. Sincerely, J n R. King JRK/s Encl . O NOISE EASEMENT AND WAIVER OF OBJECTION l-O NOISC- ASHLAND MUNICIPAL AIRPORT Owner name: FEATHER l;. XING, - Owner address: JOHN R. KING AND GEORGE 19. PEARCO[d, �R•,895 IIYlY. 66, ASHLAND, OR 97520 The undersigned, referred to in this document as 'Owner' whether singular or plural, owns or is the vendee under a recordedJand sale contract of real property in Jackson County, Oregon, which is described in the attached Exhibit A and referred to in this document as `the property.' Owner has sought development approval on the property and the Ashland Municipal Code requires Owner to sign an agreement with the City agreeing that airport noise is likely to increase in the future and that the Owner waive all rights to complain about airport noise. This document when signed by Owner repeesents Owner's agreement complying with the Ashland Municipal Code. In consideration of the issuance of the development approval, either by the City of Ashland or Jackson County, Owner declares and agrees that noise may be caused by the operation of aircraft landing at, or taking off from, or operating at or on the Ashland Municipal Airport and that such noise may increase in the future. Owner shall not protest or bring suit or action against the City of Ashland and shall indemnify and save the City of Ashland, any operator or manager of the Ashland Municipal Airport and any pilot or aircraft cv.ncr, '.he;,officers, agents, and employees from any and all claims, actions, costs or other damages resulting from the noise described above, or any increase in such noise. Owner further agrees that the property shall be held, sold, and conveyed subject to the above covenants, conditions and restrictions, which shall constitute covenants running with the land and shall be binding on all parties having any right, title or interest in the property or any part, their heirs, successors and assigns. 4 Owner has signed this document on the L2_-_-day of i Ta,,e 1992. ; I. son r i O�w _e_r,// j STATE OF OREGON 7L°�! l«✓= F COUNTY OF JACKSON This instrument was acknowledged before me on by PorzGF t/ph } and Al Notary Public for Oregon My commission expires: / ?d STATE OF OREGON, FOaM no:v —ecewawuoewehr ss. County of... r! l i I BE IT REMEMBERED. That nn Ibis /' l�'� day ofJ.y( k7lbf /91� before n,a, tf e7,I,Jersi9ned,ua Notary PnI lI in and said Counfl•Intl State, personally nplxnred tit,within named._ =JGf1f1'..h� �•1 '. - Anrnvn to nw to 1,• Ov. ids]y ical individang) described in ..ld u'hn r,eroh,d file within instrument nr,d 'whnoudedo,•d fun. Nmf •.+ 1'1E:q executed fl,r same Inrly anJ r.dunfarill•. -.JIN TESTIMONY WHEREOF. I have hemuntn set n,y hand and affixed n,y officia(/l/seal file day and year last above written. Notary Publiy far Ofedgn. My Commission expires `�:.?. n Q Exhibit 'A ' Commencing at a point on the Northeasterly right of way of Green Springs Highway (Oregon State Highway No. 66) from which the Section corner common to Sections 11, 12, 13 and 14, Township 39 South, Range 1 East of the Willamette Meridian, Jackson County, Oregon, bears. West 203. 59 feet; thence South 38°44 ' East along said right of way, 395 .52 feet to a 5/8" iron pin for the true point of beginning; thence continue along said right of way, South 38°44 ' East 290. 00 feet to a 5/8" iron pin located at the Northwest corner of the tract described in Document No. 69-09706 of the Official Records- of Jackson County, Oregon; thence North 50 028 ' East 200. 00 feet, along the Northwest line of said tract, to a 5/8" iron 'pin located at the Northeast corner thereof; thence South 38°44 ' East 300.00 feet, along the Northeast line thereof, to a 5/8" iron. pin located at the Southeast cornek, thereof; thence along the North line of the tract described in Document No. 77-1.6661 of said Official Records as follows: North 50 028 ' East 282.57 feet (Record 282.49 feet) to a 5/8" iron pin located on the Southwesterly boundary of the Ashland Airport; thence North 39°32 ' West along said Southwesterly Airport boundary, 589. 94 feet to a 5/8" iron pin; thence South 50°28 ' West 474.33 feet to the point of beginning. r to Carr moved to adopt the Findings for PA92-001 with the deletion of Condition 12 and substituting Condition 12, that an eight foot bike path easement be dedicated to the City of Ashland along the rear of all parcels, including Parcel 1 and the lands indicated as Park. Add to Condition 3, "as approved by the Public Works Department to applicable standard". Thompson seconded the motion. Cloer is concerned about traffic and did not know how to mitigate the problem if the commercial development overloads the residential area. Medinger said that each- development will have to go through Site Review. Jarvis said it is .difficult to find traffic impact when there are no businesses yet proposed. The motion carried unanimously. APPROVAL OF MINUTES AND FINDINGS Carr moved to approve the Minutes of the May 12, 1992'meeting. The motion was seconded and approved. Carr moved to approve the Minutes of the May 13, 1992 meeting. The motion was seconded and approved. Powell moved to approve the Findings of the May 13, 1992 meeting. The motion was seconded and approved. PUBLIC FORUM RUDY WERTEPNY made a presentation and handed out a proposal regarding a Recreation Vehicle park that would be located on Clover Lane. The Commissioners gave Wertepny comments about his proposal and were somewhat agreeable to the location and idea, however, only with a complete redesign, developing a park that would create more interest aesthetically. The burden will be on the applicant to develop an ordinance change. Cloer felt it was important not to open up other areas of the City for this use. TYPE 111 PUBLIC HEARING PLANNING ACTION 92-074 REQUEST FOR ANNEXATION OF 5.1 ACRES PRESENTLY ZONED RR-5 (JACKSON COUNTY) TO BE ZONED E-1 LOCATED AT 2895 HIGHWAY 66. APPLICATION ALSO INVOLVES SITE REVIEW FOR LIGHT MANUFACTURING AND RELATED OFFICE USE FOR THE EXISTING STRUCTURES, AND A NEW STORAGE BUILDING. APPLICANT: JOHN AND FEATHER KING ASHLAND PLANNING COMMISSION 3 REGULAR MEETING MINUTES JUNE 9, 1992 Site visits were made by Carr, Bingham, Cloer, and Jarvis. Powell is familiar with the site. Jarvis looked at the landing pattern path. STAFF REPORT The approximate five acre parcel is proposed for annexation and is surrounded on three sides by City property. The land would be zoned E-1. The applicant has a light manufacturing assembly business and they wish to use the existing home for their business. They would like to have room for further expansion too. McLaughlin read the criteria for approval. Staff believes the application meets the criteria for approval with few concerns. With regard to proximity of the property to airport zone, a memo from the Airport Commission, dated June 4, 1992, unanimously approved the proposal with some added conditions. The applicants have obtained a survey which indicates maximum heights allowable in the Airport Overlay Zone. Since the applicants are proposing to use the existing house, they would rather not pave the driveway and parking areas and if in the future, the property is developed, paving would be done at that time. Staff's concern is just to make sure they keep track of this, therefore, they are recommending the applicants be allowed to defer the paving, but to review in a year to see the timetable the applicants have for further development and if it would be appropriate to do the paving at that time. Staff recommended approval of the application with the attached 12 Conditions. McLaughlin suggested attaching a Condition 13 that any future development be reviewed and approved by the Airport Commission. All criteria of site review have been met. PUBLIC HEARING JAC NICKELS, architect for the project, showed drawings proposed for the property on Washington Street and indicated this would be the kind of building proposed for this new site. JOHN KING, 165 Reiten Drive, conveyed their desire to move from a quasi-cottage industry to an actual building. The Sumner Parker house is about 3000 square feet and fits their need for office space. The back portion would be used for storage. King's company make Grab-It magnetic pincushions. The local company does the assembly. ASHLAND PLANNING COMMISSION 4 REGULAR MEETING MINUTES JUNE 9, 1992 �v FEATHER KING, 165 Reiten Drive, stated that this. property makes more sense in the long term because of location and expansion potential. There would be a maximum of 10 employees. COMMISSIONERS DISCUSSION AND MOTION Medinger encouraged the applicant to use well water until winter because of the critical water shortage in the City. Jarvis reviewed each of the criteria and the Commissioners were in agreement with each criteria. Carr moved to approve PA92-074 with the attached Conditions. Add Condition 13 that any future development would be reviewed by the Airport Commission. Thompson seconded the motion and it carried unanimously. OTHER Cloer understood the City would be doing a drainage plan soon. He wondered about the possibility of taking over surface water areas to make surface water amenities. He felt it would be desirable to look at all of these types of areas north of the railroad track and decide what types of things the City would like to preserve. He believes the Planning Staff should decide before development occurs, where there might be riparian amenities. He would like to see the City take some initiative to acquire a pedestrian underpass to link up the proposed railroad park for a more desirable park. McLaughlin said discussions are taking place with the current applicant on A Street about the possibility of using the remainder of the property for a park. ADJOURNMENT The meeting was adjourned at 9:20 p.m. ASHLAND PLANNING COMMISSION g REGULAR MEETING MINUTES JUNE 9, 1992 l� ASHLAND PLANNING DEPARTMENT STAFF REPORT June 9, 1992 PLANNING ACTION: 92-074 APPLICANT: John R. and Feather King LOCATION: 2895 Highway 66 ZONE DESIGNATION: RR-5 (Jackson County) proposed E-1 COMPREHENSIVE PLAN DESIGNATION: Employment ORDINANCE REFERENCE: 18.108 Annexations REQUEST: Annexation of 5.1 acres and a site review for light manufacturing and related office use for the existing structures located on the property. I. Relevant Facts 1) Background - History of Application: There are no previous planning actions for this parcel. 2) Detailed Description of the Site and Proposal: The parcel 3s 5.1 acres in size, with frontage 290' along Highway 66. The lot is "L-shaped", with the rear property line abutting the Ashland airport property approximately 590'. There is an existing residence, on the property with a garage, and a shed. The surrounding uses include the recently constructed mini-storage development to the north (Secure Storage), Ashland Airport owned property to the east, general commercial development in the county to the south including a landscape supply business as well as other commercial structures. To the west, across Highway 66 is single family residential development and the Oak Knoll golf course. The applicants are proposing to annex the property into the City of Ashland, allowing for the zone to be changed from Rural Residential (Jackson County) to E-1. The E-1 zone allows for commercial uses of the property. The applicants are requesting the annexation to allow for the use of the existing structures for assembling of items related to their business - Blue Feather Products, Inc. No retail sales are proposed as part of this business. Traffic would be essentially limited to employees and truck deliveries/shipments. A small new structure is proposed for storage in support of the business. Other than this building, all other operations of the business will be accommodated by the existing residence. Parking and access is proposed on the existing drive with a parking area developed behind the residence. The applicants are proposing possible expansion and future development of the remainder of the parcel in the reasonably near future, and are proposing to maintain the access and parking area as 3/4" minus crushed gravel, rather than paving these areas and possibly having to remove these improvements when the property is further developed. II. Project Impact In March of this year, the City Council approved changes in the criteria for approval of annexations. Previously, it had to be shown that there was a public need for additional land, as stated in the Comprehensive Plan, for the annexation to be approved. The criteria now allow for annexations of E-1 lands, if there are services available, and the applicant receives a site review approval for an outright permitted use with the annexation request. This change was to facilitate the development of business properties, and.allow for a larger variety of opportunities for commercial development, without having to meet the high burden of proof previously required for "public need." Therefore, this application is the first annexation request to be processed under these new criteria. Basically, this is logical extension of the city limits, since the property is essentially a peninsula of county land, surrounded on three sides by city property - mini- storage, airport, and single family/golf course. Further, the annexation allows for the conversion of formally residential property to an Employment use, while maintaining the existing structures. It also allows for a local business, who has currently outgrown their current facilities in the county, to relocate into the City of Ashland, and remain in the area. The annexation also provides for future expansions of this business by providing adequate lands for new structures and facilities. PA92-074 Ashland Planning Department — Staff Report John R. and Feather King June 9, 1992 Page 2 l �. ' r II The main concern involved with this request involves the proximity of the property to the airport. The land is within the Airport Overlay zone, and is within the Primary Safety zone, according to the Airport Master Plan. The plan discourages uses which result in large numbers of people in this area. This use, however, results in a fairly limited number of people in the area, and also places the development nearest Highway 66, the furthest distance from the runway area. This request has also be initially reviewed by the Airport Commission, and they have recommended approval of the request as submitted. The Staff therefore relies upon the recommendation and review of Airport Commission in this matter. An additional concern involves the height of structures in the Airport Overlay Zone. The applicants have provided a survey analysis of the airport zones, and height limits as indicated in the Airport Plan. From this survey information, there does not appear to be any height problems with the application as submitted. Further, any future development will be required to comply with these height limits, and will be further reviewed as part of Site Review for new developments. The final issue of concern involves the surfacing of the driveway and parking area with gravel instead of asphalt. The land use ordinance requires that these areas be surfaced with asphalt, or equivalent. However, given the proposed further development of the. property, and possible redevelopment of the site, Staff would recommend. that the paving requirements be deferred until one year after the annexation is finalized. The application would then be reviewed under the Type I procedure, to see if the area should be paved, further deferred, or other action taken dependent upon the conditions in place in one year. III. Procedural - Required Burden of Proof The criteria for approval of an annexation are found in 18.108 and are as follows: 1. That the land is within the City's Urban Growth Boundary. This property is indicated in the City's Comprehensive Plan as being within the urban growth boundary. 2 That the proposed zoning and project are in conformance with the City's. Comprehensive Plan. PA92-074 Ashland Planning Department — Staff,Report John R. and Feather King June 9, 1992 Page 3 1 n The proposed zoning is E-1, conforming with the Comprehensive Plan, and the proposed use - light manufacturing, assembly - is a permitted use allowed by the land use ordinance. 3. That the land is currently contiguous with the present City limits. The land is abutting the city limits on three sides of the property. 4. That adequate City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. Water and sewer mains are available in Highway 66, and, according to the City' Water Quality Division, have adequate capacity of for the proposed uses. Highway 66 is a fully improved state highway accessing the-front of the property. Adequate electricity can be provided to the site, as indicated by the City's electric division. Storm drainage can be accommodated through the use Neil Creek as the drainage for the property, and will be 'further addressed at the time of future development. Transportation can be provided to the site by Highway 66, an improved state highway. 5. That a public need for additional land, as defined in the City's Comprehensive Plan, can be demonstrated; or Not applicable to this request. a that the proposed lot or lots shall be residentially zoned under the City's Comprehensive Plan and that the applicant has agreed to provide 25% of the proposed residential units at affordable levels, in accord with the standards established by resolution of the Ashland City Council Such agreement to be filed as part of the initial application and completed and accepted by all parties prior !o the final adoption of the ordinance annexing the property; or Not applicable to this request. b. that the proposed lot or lots will be zoned E-1 under the City's Comprehensive Plan, and that the applicant will obtain Site Review approval for an outright permitted use, or special permitted use concurrent with'the annexation request or within one year of the annexation hearing and prior to the final adoption of the ordinance annexing the property. Failure to obtain subsequent site review approval shall invalidate any previous annexation approval; or PA92-074 Ashland Planning Department — Staff Report John R. and Feather King June 9, 1992 Page 4 7 This land has a comprehensive plan designation of Employment, which allows for an E-1 zoning when annexed. Further, the applicant is requesting Site Review approval concurrent with the annexation request, converting the existing residence and structures to a light manufactur-ing/assembly use. These uses are allowed as a permitted use in the E-1 zone - 18.40. C. that a current or probable public health hazard exists due to lack of full City sanitary sewer or water services; or Not applicable to this request. _. d. that the existing development in the County has inadequate water or sanitary sewer service; or the service will become inadequate within one year; or Not applicable to this request. e. that the area proposed for annexation has existing City of Ashland water or sanitary sewer service extended, connected, and in use, and a signed consent to annexation"agreement has been filed and accepted by the City of Ashland; or -Not applicable to this request. f. that the lot or lots proposed for annexation are an 'island"completely surrounded by lands within the city limits. Not applicable to this request. IV. Conclusions and Recommendations Staff recommends approval of the application with the following conditions: 1) That all proposals of the applicant be conditions of approval unless i otherwise modified here. 2) That a boundary survey and description of the property be completed and submitted to the City of Ashland, as required by the Engineering Division, prior to the first reading of the ordinance annexing the land. PA92-074 Ashland Planning Department — Staff Report John R. and Feather King June 9, 1992 Page 5 v 10 3) That the driveway and parking areas indicated on the site plan be improved with 3/4" minus gravel prior to the occupancy of the structures for commercial purposes. Such gravel surfacing to be approved for one year. 4) That the site review portion of the application be reviewed one year after the effective date of the annexation, as a Type I planning action. Review to include assessment of driveway and parking area surfacing and whether these should be paved with asphalt. Applicant to provide information regarding paving, and a timetable for future development at the time of the Type I application. 5) That a fire hydrant be installed at the front entrance to the property, along Highway 66, prior to the occupancy of the structures for commercial purposes. 6) That the applicant work with the City of Ashland electric division in the conversion of power service to City-provided service. 7) That all necessary easements for sewer, water, electric, and streets be provided as required by the City of Ashland. 8) That the applicants obtain building permits for all remodelling and new construction work associated with the conversion of these structures to commercial use, and for the construction of the new storage building. 9) That the applicants sign an agreement with the City of Ashland, as required in 18.60.020 C., agreeing that airport noise is likely to increase in the future and that they waive all rights to complain about airport noise and operations. 10) All lighting on the site shall be shielded such that no exposed illumination is directed upward, causing interference with the landing or taking off of airplanes. 11) That all new structures shall conform with the height limits as established by the Airport Master Plan. 12) That all roofing materials shall be of non-glare material, or painted non- glare colors. PA92-074 Ashland Planning Department — Staff Report John R. and Feather King June 9, 1992 Page 6 is FQmorttnAUM ' ,G4EG0� June 4, 1992 V1 II. Planning Conmission �r rum: Airport Commission �IIC]jEC�: John and Feather King On June 3, 1992, the Airport Commission reviewed John and Feather King's proposed development of the Sumner Parker property, 39 lE 12B 2000. The Kings requested the . re'iew to• ensure that any requirements of the Airport Commission would be met. The Kings indicated that the property will , be used for light manufacturing, and will not be residential nor increase the residential density on the parcel. They will not be modifying the he}ght or exterior of the Sumner Parker House. They will be adding an accessory structure. The elevations shown to the Airport Commission indicated that .the accessory structure would not intrude into the Airport's air surface. They also described their plans for future subdivision of the parcel. The Airport Commission unanimously approved their proposal as presented and requests Planning attach the following as conditions of approval of their annexation: 1. That the City Engineer confirm that the elevation of any new accessory or other structure is below the air surface of the airport. 2. That the development standards for the Airport Area of Concern be followed, i.e.. use non-reflective roofing materials. 3 . That the Kings sign a hold harmless agreement for Airport noise. 4. That any future development be reviewed and approved by the Airport Commission. 7n John R.. King Feather W. King 165 Reiten Drive Ashland, OR 97520 Tel:(503)482-5268 Fax:(503)482-2338 May 8, 1992 City of Ashland Planning Commission clo Ashland Planning Department Ashland, Oregon 97520 Re: Request for Site Review Application to Annex 5.1 Acres Next to Airport for E-1 Light Industrial Use: Sumner Parker House and Parcel, 39 1E 13B, Tax Lot 2000 Dear Commissioners: We are writing to request Planning Commission Approval for Annexation of the 5.1 acre parcel mentioned above into the City of Ashland. As required by Ashland Land Use Ordinance AMC 18.108.065 C, Paragraph 5(b), as amended 3/3/92, we submit for your review: i. Site Plan for E-1 use for the parcel, ii. Survey of the Airport Related Height Restrictions covering the parcel, W. Possible Fr-1 Subdivision showing from 3 to 5 Potential Lots and access road to be created out of the 5.1 acre parcel within a reasonable time frame. We intend to build the new 5,000 square foot structure recently designed for Blue Feather Products on one of these lots within a reasonable time frame. This parcel is within the Ashland Urban Growth Boundary and is defined as E-1 land in the Ashland Master Plan. It is our intent, upon annexation as E-1 land by the City of Ashland, to close the purchase of this parcel from George Pearson and use the present 3,000 square foot Sumner Parker House for light manufacturing and related office use. We intend to use the house as the offices and final assembly point for the products of our company, Blue Feather Products, Inc. This is an outright permitted use for the E-1 zone. 21 Ashland Planning Commission May 8, 1992 Page 2 A. Annexation Ordinance. We believe that the Planning Commission and City Council should approve this annexation as it meets the requirements of the annexation ordinance, Ashland Land Use Ordinance AMC 18.108.065 C as follows: 1. The land is within the City's Urban Growth Boundary, 2. The proposed zoning and project are in conformance with the City's Comprehensive Plan, 3. The land is currently contiguous with the present City limits as shown on the site plan, 4. Adequate City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property, all along Highway 66, 5. The proposed lot or lots will be zoned E-1 under the City's Comprehensive Plan, 6. On receipt of the Planning Commission's approval of the attached site plan, the last condition in the ordinance will have been met, namely site review approval for an outright permitted use concurrent with the annexation request and prior to the final adoption of the ordinance annexing the property. B. Airport Overlay. We further believe such use is justified under the Ashland Municipal Airport Master Plan as: 1. The Sumner Parker House and proposed warehouse building do not intrude through the 7.1 transitional surface. The surveyed height restrictions provide clear guidance so that no future structures on the parcel would be allowed to intrude through the imaginary �v Ashland Planning Commission May 8, 1992 Page 3 surface, while at the same time showing that structures consistent with E-1 economic activity will fit within the height envelope. 2. The density of people working in the Sumner Parker building will be low and people will be present only during normal business hours. No residential use is planned for the parcel. 3. Light manufacturing and related offices are favored uses as consistent with the level of noise from the airport. We presented our plans for informal review to the Airport Commission at their April 1, 1992 meeting. The Airport Commission adopted the Minutes attached, evidencing its approval for the concept which is contained in this application, and will review the application at its June 3rd meeting. Finally, we attach our check for$975.00, being the remainder of the $1,000.00 fee due for this annexation application. Sincerely, J R. King Feather W. King cc: George Pearson, Jr. JRK/s encl. R jolt, 4.i ✓« Lo OAR 1 41 MI d 60%iil M n [ - _a rCn.. •. N' y 4, l r♦ F�{a •: , Wiz' .•. .. �.•=2 : ': #r 'v a�'•yV •t 1 y Ili � � �� r lit_�:y�Y~•�l. 1 s , . • y;ir. T• 1 ri 1, T �i + , n L 1 • I ,I 1 i =r i W � i .r;. f' 4. n'� • .. -t. !i r r . c K ASHLAND AIRPORT COMMISSION MINUTES Wednesday, April 1, 1992 CALL TO ORDER The meeting was called to order by Chairperson Alsing at 12:01 pm in the Council Chambers. Commissioners present were Ben-Lesser, Insley, Knowles, Katzen, Jones, Mills, Zupan. Council Liaison Winthrop was present and staff was represented by Steve Hall, Director of Public Works, Pam Barlow, Administrative Assistant to Public Works and Rhonda Moore, Administrative Secretary. APPROVAL OF MINUTES The minutes were approved as written. SPECIAL COMMITTEES: STATUS CAP lease draft has been forwarded for review by the CAP's attorney. Jones requested a new member be added to the Hangar Subcommittee to replace Rose Albachsten of Ashland Air, Inc. Matthew Ben-Lesser volunteered. MASTER PLAN: MEETING THURSDAY, APRIL 9 Barlow announced a meeting to review the Draft Master Plan prepared by Stanley-Franzoy-Corey. The Advisory Committee meeting will be held in the Council Chambers at- 6:0opm followed by a public review meeting at 7:30pm on Thursday, April 9, 1992. FBO LEASE REQUEST FOR PROPOSALS: STATUS Hall stated that preparation of the RFP was in progress. Winthrop requested the opportunity for public input now. Hall stated that the RFP will request a business plan, and will be broad in scope to allow details to be negotiated during the selection process. Insley moved to direct staff to concurrently solicit general feedback on FBO services from users while developing general criteria for the FBO RFP. Motion was seconded and passed. AIRCRAFT DRUG SMUGGLING PROFILE AND REPORT FORMS Barlow presented information to Commission and audience members. REVIEW OF SAFETY REPORTS New sock not yet installed. Hall . reviewed improvements to electrical light systems to be installed and completed within as short a time as possible by City crews. v- 7Q ASHLAND AIRPORT COMMISSION MINUTES - April. l, 1992 page 2 JOHN 6 FEATHER KING: LAND USE PROPOSAL The Kings presented information to Commission on proposed use at Sumner-Parker House property on East Main Street. Knowles moved that the plans presented by the Kings today are compatible with the Airport's request for low-density development near the airport, and that they return when their plans are finalized. Motion seconded and passed. CAP ADVERTISING IN OREGON WING MAGAZINE Commission declined any expenditure of funds on this item.`- FBO REPORT Commission asked Staff to request a change on the Monthly // Financial report to show correct information on George's hangarsls a;� and tiedowns. Insley requested letter be sent to FBO reminding of City policy on daily tie down usage. c/ INFORMATIONAL --Hall advised Commission that fuel tank tests passed acceptance. --Hall will arrange an open house on a Saturday, 1-3pm with the date to be announced later. --Insley moved to continue Commission meetings in the Council Chambers. Motion seconded and passed. Meeting adjourned at 1:15PM. Rhonda E. Moore Administrative Secretary t Akp\M,02� 7 n City Attorney „ City of Ashland (503) 482-3211 , ext. 20 MEMORANDUM July 30, 1992 TO: MAYOR AND CITY COUNCIL FROM: JOHN FREGONESE, PAUL NOLTE SUBJECT: Initiative petition restricting size of buildings and amending conditional use standards. The city recorder has filed with you an initiative petition with sufficient verified signatures to qualify the measure-fQr the November 1992 election. For your reference, a copy of the initiative is attached to this memorandum. This memorandum outlines the procedure to be followed by the city in processing the initiative and addresses substantive issues raised by the initiative. SECTION ONE - LEGAL REQUIREMENTS FOR INITIATIVES 1. Procedure for council to follow. State law (ORS 250.325) requires the council to 1.1. Adopt the measure within 30 days after it is filed with the council, or 1.2. Reject the measure within 30 days after it is filed with the council, "unless the measure is required to be submitted to city electors under the city charter or state law. If the measure is not adopted, or the measure is required to be submitted to city electors under the city charter or state law it shall be submitted to city electors on the next available election date in ORS 221.230 held not sooner than the 90th day after the measure was filed with the city governing body." (Emphasis added.) ORS 250.325(2). 1.3. (Under this statute the council also has the discretion of referring a competing measure at the same election at which the initiated measure is submitted.) 1.4. Does the city charter require this measure be submitted? Answer: No. The charter is silent as to initiative measures amending the municipal code. As noted in the preceding paragraph the measure must be submitted to the voters if required "under city charter or state law." (ORS 250.325(2)). The city charter is silent as to initiative measures amending the municipal code. The charter speaks only to amendment.of the charter by initiative'. The measure is therefor not required to be submitted under the city charter. PAGE 1—MEMORANDUM (p:ptanning\init-cn.m ) 1.5. Does state law require the measure to be submitted? Answer: No, neither state statutes nor the state constitution require the measure to be submitted. State statutes do not require local initiatives to be submitted. The Oregon Constitution requires 'local, special and municipal legislation" initiatives to be submitted but the initiative filed with the council does not qualify as such legislation.. 1.5.1. The requirements of state statutes. ORS 250.255 provides that the requirements of ORS 250.265 to 250.346 (these statutes specify requirements for petition forms, circulating petitions, one subject determination, ballot title preparation, signature and filing requirements and other procedures) apply to municipal initiatives "unless the city charter or ordinance provides otherwise." There is nothing in these statutes which requires the submission of a municipal initiative to the voters. ORS 250.041 provides that ORS 250.005 to 250.039 apply to municipal initiatives 'regardless of anything to the contrary in the city charter or ordinance." These statutes relate to petition forms, qualification for petition signers, form of the ballot title and the readability test. There is nothing in these statutes which require the submission of a municipal initiative to the voters. 1.5.2. The requirements of the state constitution. Article IV, §1(5) of the Oregon Constitution states: "The initiative and referendum powers reserved to the people by subsections (2) and (3) of this section are further reserved to the qualified voters of each municipality and district as to all local, special and municipal legislation of every character in or for their municipality or district. The manner of exercising those powers shall be provided by general laws, but cities may provide the manner of exercising those powers as to their municipal legislation." This constitutional provision requires the submission of initiatives to the voters for all 'local, special and municipal legislation." For the reasons discussed below, this initiative does not qualify as local, special or municipal legislation. 1.6. This initiative measure is subject to the same procedural and substantive requirements governing the planning and zoning responsibilities of cities. Several Oregon cases have considered land use decisions2 involving elections. The first case considered by the courts was Allison v. Washington, 24 Or ` App 571, 548 P2d 188 (1976). The Court of Appeals held that voters can enact land use decisions, but the exercise of that authority must comply with procedural and substantive laws governing the exercise of planning and zoning responsibilities. In Jentzsch v. City of Sherwood, 20 Or LUBA 575 (1991), a case involving voter approval of an ordinance banning a particular type of solid waste disposal facility, the PAGE 2—MEMORANDUM (p:ptanning\init-cn.m ) Land Use Board of Appeals held that regardless of voter action on the ordinance, the city was still required to apply the statewide planning goals. Most recently, the Court of Appeals analyzed the power of voters to enact land use legislation in Dan Gile and Assoc. Inc. v. McIver, 113 Or App 1 (1992). The Court invalidated an attempt to refer a single tract zoning decision in Wallowa County to the voters. The court found that ORS 197.175 requires cities and counties follow all requirements in accordance with ORS Chapter 197, the statewide planning goals and comprehensive plans. The court stated that it is the clear intent of the state statutory land use scheme that a land use decision cannot be made through the election process because the specific land use requirements cannot be met in an election: "When the only decision to be made is a land use decision, to which specific land use provisions and requirements must be applied, the governing body must, and the electorate cannot, follow the procedures or be confined to the substance of those requirements." Dan Gile at 5, 6. The court concluded that a land use decision "is not a 'legislative' decision of the kind to which the constitutional initiative and referendum rights apply." 1.7. The procedural and substantive requirements of law which cannot be met through the initiative process. 1.7.1,. Statutory Requirements. 1.7.1.1. ORS 197.175(2)(d)3 Land use decisions must be made in compliance with the acknowledged comprehensive plan and land use regulations. In order for any reviewing body to conclude that the land use decision is in compliance, the decision must be accompanied by findings. League of Women Voters v. Klamath County, 16 Or LUBA 409 (1988). The city is required to consider not only the comprehensive plan but also applicable statewide planning goals, ORS 197.835(5)(b), and explain, in findings, its conclusions concerning the ordinance. 1.7.1.2. ORS 197.615(1)" When a land use regulation is amended or a new one adopted, a copy of that enactment is required to be sent to the Director of the Department of Land Conservation and Development, together with findings adopted by the local government. A copy of the intended ordinance must be forwarded to the Director of the Department of Land Conservation and Development, at least 45 days before the final hearing on the adoption., ORS 197.610(1).5 The text of the adopted land use regulation, along with findings, must be submitted to the Department no later than five working days after the final decision by the governing body. ORS 197.615(1). At a minimum, those findings must explain how the ordinance is consistent with the applicable provisions of the comprehensive plan and in compliance with existing land use ordinances. PAGE 3-MEMORANDUM (p:p(anning\init-cn.m ) 1.7.2. Statewide Land Use Planning Goal 2 Requirements. Goal 2 requires city actions related to land use to be consistent with its comprehensive plan. For any reviewing body to conclude that the measure is consistent with the city's comprehensive plan, the decision must be accomplished by findings. At a minimum, each policy that may be affected by the initiative must be analyzed with factual information. Goal 2 of the statewide planning goals states in part as follows: "...All land use plans shall include identification of issues and problems, inventories, and other factual information...taking into consideration social, economic, energy, and environmental needs....The plan shall be the basis for specific implementation measures. These measures shall be consistent with and adequate to carry out the plans." 1.7.3. Comprehensive Plan Requirements. Goal III-2 of the_ comprehensive plan requires "a citizen involvement program that ensures the opportunity for citizens to contribute their views to planning issues through the public hearing.process6.,' (Emphasis added.). There have been no public hearings on this initiative. 1.7.4. Ashland Land Use Ordinance Requirements. ALUO 18.108.060 requires amendments to the zoning ordinance to be processed as a Type III planning action 7. Zoning ordinance amendments may be approved under a Type III planning action when any of the following are found to exist: "a. A public need, supported by the Comprehensive Plan. b. The need to correct mistakes. C. The need to adjust to new conditions. d. Where compelling circumstances relating to the general public welfare require such an action." ALUO 18.108.060.B.1. In addition, public notice is required to be sent out. ALUO 18.108.060.B.3. The action may be reviewed by the Citizens Planning Advisory Committee (CPAC), at the President of CPAC's discretion. ALUO 18.108.060.6.4. Public hearings are required before the planning commission and the council. ALUO 18.108.060.B.4 and 7. In order to determine if the city has complied with its own ordinances, when a land use decision is adopted, the decision must be accompanied by a statement of findings and reasons explaining how the decision complies with that law, and including any mandatory findings required by the law. Cf. Jentzsch v. City of Sherwood, 20 Or LUBA 575 at 582 (1991). Y Findings are necessary in order to determine whether the city properly construed the applicable law in exercising its legislative authority. Ramsey v. . City of Portland, LUBA No. 91-215 (5-22-92). The findings must indicate which provisions of the city's comprehensive plan apply to the ordinance and explain PAGE 4—MEMORANDUM (p:planning\init-cn.mem) why the ordinance conforms to those provisions. Tide Unit Owners Assoc. v. City of Seaside, 11 Or LUBA 84 (1984). The initiative contains findings in section 2. These findings are incomplete, however, in that they only address a few of the comprehensive plan policies affected by the initiative and they address none of the requirements of the existing land use ordinance. At a minimum, each policy that may be affected by the initiative must be analyzed with factual information. The implementing measure must flow from the plan, and be supportive of it. In this case, it appears that the measure directly conflicts with the Economic Element of the plan. There are numerous statements in the plan text that state the City's land use process should provide clear guidance, and assure that decisions are "predictable, clear, and based on objective, measurable criteria." (Economic Element, page VII-12). This philosophy is embodied in the policy VII 2f, which states: "2) Policy - The City shall design the Land Use Ordinance to provide for: f) Clear and objective standards for development reviews that provide for a quick and predictable approval process with a reduced amount of uncertainty" Section 2 of the initiative contains conclusory findings that address the Economic Element, but the findings address the 1982 version of the comprehensive plan. This language is no longer valid, being replaced by the current Economic Element, adopted in 1990. RECOMMENDATIONS The council should consider the following alternatives: A. Reject the initiative as provided in ORS 250.325 and instruct the city recorder to place the initiative on the ballot. This alternative is not recommended for the reasons that the initiative does not qualify for the ballot, would raise false expectations and, if passed, cause the council to either ignore the result or repeal the measure as not complying with existing law. If adopted, the measure could also be appealed to LUBA for a determination as to its compliance with state law and the city's comprehensive plan. B. Reject the initiative as provided in ORS 250.325 and instruct the city recorder to not place the initiative on the ballot, order the planning commission to begin public hearings to consider adoption of the provisions contained in the initiative. This alternative is not recommended since it is essentially the process which occurred in November of last year when the council was urged to adopt similar legislation. That process is just now being completed with the results coming before the council in the form of PAGE 5-MEMORANDUM (p:planning\init-cn.m ) amendments to the land use ordinance. The required hearings have been held, appropriate analyses have been made and findings of compliance with state law and the comprehensive plan have been formulated. C. Immediately file an action in circuit court for declaratory relief, requesting the court to determine if this initiative is eligible for the ballot. This alternative is not recommended since it is unclear as to who the city would name as a defendant and a judicial decision may not be timely. In addition,'the petitioners could also seek a judicial resolution through a declaratory action or mandamus is the council rejects the measure. D. Reject the initiative as provided in ORS 250.325 and instruct the city recorder to not place the initiative on the ballot. Since the initiative is not eligible to be placed on the ballot, this alternative is recommended. E. Reject the initiative as provided in ORS 250.325 and instruct the city recorder to not place the initiative on the ballot and request the petitioners to apply for a comprehensive plan change. This alternative is also recommended since it gives some guidance to and an option for the petitioners to accomplish their goal in a manner which complies with state law. The only avenue for the petitioners to accomplish what they desire is to seek amendment to the comprehensive plan. A process exists under the land use code for plan amendments and the petitioners could utilize that process. This process ensures that the requirements of state law are complied with and will allow the petitioners to appropriately address the social, economic, energy and environmental consequences of the measure, as required by statewide planning goal 2. SECTION TWO - ANALYSIS OF MEASURE RESTRICTIONS ON BUILDING SIZE AND THE EFFECT OF MAKING BUILDINGS NON-CONFORMING USES 2. The measure places the following new restrictions on buildings in the C-1 and E-1 zones: 2.1. All new structures must be less than 30,000 square feet on the ground floor in the C-1 or E-1 zone, regardless of use. It should be noted that these regulations affects ANY building, regardless of use. No existing building may be expanded beyond the 30,000 square foot limit. All existing structures that are greater than 30,000 square feet are non-conforming structures (see below). This includes the following buildings: Use # of Employees Size Ashland Hills Inn 60 70,700 GFA Ashland Racquet Club 5 35,800 GFA PAGE 6-MEMORANDUM (p:planning\inibcn.mem) Bimart/Shop N Kart 58 60,450 GFA Albertsons 82 43,586 GFA Payless 45 31,720 GFA Buy-Rite (Proposed) 28 36,720 GFA Thrifty & Attached Stores 32 50,400 GFA Ray's Sentry 34 30,000 GFA 2.2. All Shopping Centers are limited to 60,000 square feet of interior ground floor area. Only one shopping center is within this limit, the Meister's Buy Rite Center. Ashland Shopping Center, the Bimart Center, and Tolman Creek Centers are all over this limit. This makes them, and all the buildings within them, non- conforming. The following are the businesses located in non-conforming buildings in shopping centers. Bimart/Shop n Kart Shopping Center Use # of Employees Size Bimart 36 31,775 Shop n Kart .22 28,675 Barbara Allen Realty 20 2,500 Taco Bell 13 2,000 Pizza Hut 28 2,400 Great Wall (Copper Skillet) 8 2,000 TOTAL 127 69,350 Ashland Shopping Center Use # of Employees Size Ray's Sentry 34 30,000 Radio Shack 3 Senor Sams ? 9,800 (attached stores) Figaros 3 Frodsham 4 Thrifty , 12 Family Arcade 2 Star Properties 1 50,400 (attached stores) Sprouse Reitz 5 D J Video 12 TOTAL 76 90,200 PAGE 7=MEMORANDUM (p:plamin9\init-cn.m ) Tolman Creek Shopping Center Use # of Employees Size Albertsons 82 43,586 Payless 45 31,720 Shop A ? 3,000 Pad 1 ? 8,783 Pad 2 ? 7,325 TOTAL 127 94,414 2.3. Any structure or shopping center would need a conditional use permit to expand over 20,000 square feet. This includes many existing commercial and industrial businesses. The impact is significant because of the very strict standards imposed by the new conditional use permit standards. 2.4. The following are some of the buildings that would require a conditional use permit to expand: Use # of Employees Size Darex 35 19,000 GFA Independent Printing 22 22,600 GFA Ashland Family YMCA 35 21,000 GFA Buy-Rite & Attached Stores 50 28,575 GFA In summary, these regulations would have an effect on at least 26 buildings, which house businesses employing 535 people. As noted above, any building now existing in a C-1 or E-1 zone that exceeds 30,000 square feet will become nonconforming. Any shopping center that totals over 60,000 square feet also becomes non-conforming8. -The effects of making such buildings and use non-conforming are discussed below. 2.5. A non-conforming structure may not be altered except as a conditional use. ALUO 18.68.090.Ag requires that any non-conforming structure or use may not be "enlarged, extended, reconstructed, substituted, or structurally altered" except when authorized as a conditional use. The conditional use standards as proposed in this measure are discussed in Section Three of this memorandum. 2.6. A non-conforming use which is discontinued may be reactivated In a non-conforming structure but improvements necessary to reactivate the use are limited to 50% of the value of the non-conforming structure. ALUO 18.68.090.C. SECTION THREE - ANALYSIS OF MEASURE AMENDMENTS TO CONDITIONAL USE PERMIT STANDARDS PAGE 8—MEMORANDUM (p:p(anning\init-cn.m ) I 3. The measure changes the approval criteria for conditional uses by readopting the old "livability" standard recently replaced by the council. It should be noted that the new criteria apply to all zones in the City, not simply the C-1 and E-1 zones. The measure also adds additional criteria to the old livability standard. The standard as expressed in the measure is as follows: 'That the location, size, design and operating characteristics of the proposed development are such that the development will be reasonably compatible with and have minimal impact on the livability and appropriate development of abutting properties, the surrounding neighborhood, and such other properties as the approval authority may reasonably find to be materially affected by the proposed development, as evaluated by the factors set forth in paragraph D below." [Note: "Minimal impact" is undefined in the initiative measure and it was undefined in the old ordinance. Its common meaning is "smallest in amount or degree" or "least possible" and would thus be so defined:in this version of the ordinance.] This provision was replaced by the council because of the vagueness in the language, difficulty in defining the language and the impossibility of meeting the standard. "Where a code standard requires a conditional use to have no more than minimal impact on the livability and appropriate development of abutting properties and the surrounding neighborhood, the local government must (1) identify the qualities constituting the livability and appropriate development of abutting properties and the surrounding neighborhood, and (2) determine whether the proposed use will have more than a minimal impact on the identified qualities. Whether the proposed conditional use will have fewer impacts than uses permitted outright in the zone is immaterial." Murphy v. City of Ashland, LUBA No. 89-123 (05/16/90). Further changes to the current ordinance include: (Words lined threugh are deleted from the current ordinance and shaded words are added.) When evaluating the effect of the proposed use en tqe irnpaet area, the following factors shall be considered. bo#h' L,ti to the taFget of the ...... separately and cumulattvety. in r�,....c:: �o the ,w,y.,, ,,,,,, „ z,,, ,,. 1. Sina}lar+ty Har.no to siz8 scale, bulk, and-coverage and,density. Comment: The addition of "density" as a consideration creates some indefiniteness in the standard since density has various meanings depending on the uses involved. Density in residential neighborhoods has a more or less common meaning but densities in mixed use zones has no established meaning. (E.g. what is the density of a 2,000 square foot fast food restaurant versus the density of a 10,000 square foot warehouse containing mailorder computer programs?) An argument could be made that by the addition of a density criterion, conditional uses would be limited to only those uses which require no new or additional structures. PAGE 9—MEMORANDUM (p:ptanning\init-cn.m ) 2. Generation of traffic and ^Keels en the capacity of surrounding and affected streets. iReFeases in pedestrian, ti•eyel. and mUs ........... ^I . aF All.^.. of a ..•l,� of fae line 41i111i 11V1 . 3. Architectural and aesthetic compatibility with the t � surrounding, area. Comment: 'Aesthetic" compatibility is so indefinite and undefinable as to be meaningless. Adding this standard also violates the comprehensive plan requirement of "clear and objective standards for development reviews that provide for a quick and predictable approval process with a reduced amount of uncertainty." Ashland Comprehensive Plan Policy 2(f), page V11-24. (See also paragraph 1.7.2 above.) 4. Whether the trri am on Air quality, including the generation of dust, odors, or other environmental pollutants will#�e more than minrrriat. 5. Whether the impact on quaUty ar d•avarla"I'lity of surface and ground water>wrtl be more than mtnrmat Comment. It is unclear if this new provision is directed at the availability of water as a utility furnished by the city. Other existing provisions address development impacts on public facilities. E.g. ALUO 18.75.050.F requires that for partitions there be "adequate public facilities . . . or proof that such facilities can be provided . . . for water, sanitary sewers, storm sewer, and electricity." if the above provision is directed at public facilities it goes beyond the requirements for all other types of development. Other developments need to demonstrate adequate capacity exists but conditional uses would have to demonstrate that the use would have the "least possible" impact on water availability, regardless of whether or not adequate capacity existed. It may be that this provision is directed at parking lots since such lots affect both runoff (increased intensity, pollution from parked cars) and groundwater (interrupting the natural recharge of the groundwater table). If so, it could be argued that any parking lot (or any paved surface for that matter) would has more than minimal impact and therefor not be permissible. 6 Whether there:45i:. ny srgnlflcan:adverse t npact orb fire anei pain protection and:safety. 7 Generation of noise, light, and glare. The n lrSe Impact Shalt 6 judge f, npf solely`art decibel fevet;;but alst? tams of day and;d�araton:bf the parse Tk9 Impact t1f light;antl Aare shat) b'e judged, not sgiety on rtensrty level, lxut al$o time ref day ar�d duration of the tight and.Mare" Comment. This addition clarifies and refines the existing broad standard. PAGE 10-MEMORANDUM (p:ptanning\init-cn.mem) The development of adjacent properties as envisioned in the Comprehensive Plan. Areas designafeel as open space in the Comprehensive Plan, qr presently use d as open space, shall be gwen spec[af corrs(derattorf prior:;#o any development;' Comment: This addition probably violates the comprehensive plan as implemented by the city and interpreted by LUBA. In Benjamin v. City of Ashland, _ Or LUBA (LUBA No. 90-065, November 13, 1990), an appeal was filed on the City's approval to expand the Ashland Community Hospital as a conditional use in a residential zone. In that case, opponents claimed the entire vacant site to be used for the expansion was de facto or incidental open space which had to be considered as one of the characteristics of livability. Under that subassignment of error, LUBA held: 'Accordingly, because the site proposed for development is not designated by the city plan as open space, current use of the entire site as de facto open space need not be considered on the characteristics of neighborhood livability, and ALUO 18.104.040(B) does not require the city to demonstrate that loss of this open space due to the proposed development will not have more than a minimal impact on neighborhood livability." if this provision is adopted valid arguments could be made that no undeveloped lot ("Open space" is undefined in the land use ordinance (except for purposes of chapter 18.88 - performance standards options - see ALUO 18.88.020.E. The comprehensive plan states open space "includes parks, natural and undeveloped resource areas, agriculture and forest lands, and unused vacant lands') could be developed because such development would have more that a minimal impact.on open space. (Emphasis added. Ashland Comprehensive Plan, p. V111-6.) SECTION FOUR - ANALYSIS OF MEASURE CURING UNINTENDED RESULTS THROUGH A VARIANCE 4. Obtaining a variance from the measure to cure unintended results will be difficult if not impossible. Proponents of the measure have publicly announced that any unintended adverse effects caused by the measure on existing buildings or proposed expansions of existing buildings (such as expansion of the YMCA for a new indoor swimming pool) can be cured by obtaining a variance to the new measure. It will be difficult if not impossible to obtain a variance from the measure's effects. The requirements for obtaining a variance from this measure are contained in ALUO 18.10010. Among other requirements an applicant seeking a variance must prove "A. That there are unique or unusual circumstances which apply to this site which do not typically apply elsewhere. B. That approval of the application is necessary for the preservation of property rights. PAGE 11-MEMORANDUM (p:p(anning\init-cn.mem) C. That the proposal's benefits will be greater than any negative impacts on the development of the adjacent uses; and will further the purpose and intent of this ordinance and the Comprehensive Plan of the City. D. That the circumstances or conditions have not been willfully or purposely self-imposed." An applicant may be able to meet the requirements of paragraphs C and D and perhaps even paragraph A above but no variance could be granted because there would never be a deprivation of a property right as required in paragraph B. ENDNOTES 1. Article II, Section 3 of the Ashland City Charter: "Provisions for Amendment and Revision. The Council shall have the power to call a special election upon a resolution passed by the Council for the purpose of amending the Charter or enacting a new .Charter, or whenever petitioned to do so by the electors of said City, under any initiative or referendum ordinance of the City of Ashland, or the laws of the State of Oregon. " 2 . If this measure is adopted it would be a "land use decision. " "Land use decision" is defined in ORS 197. 015 (10) (a) (A) (iii) as including a final decision by a local government that concerns the adoption or amendment of a land use regulation. A "land use regulation" means any local government zoning ordinance. ORS 197 . 015 (11) . 3 . ORS 197 . 175 (2) (d) : "Pursuant to ORS chapters 196 and 197, each city and county in this state shall: (d) If its comprehensive plan and land use regulations have been acknowledged by the commission, make land use decisions and limited land use decisions in compliance with the acknowledged plan and . land use regulations. " 4 . ORS 197 . 615 (1) : "A local government that amends an acknowledged comprehensive plan or land use regulation or adopts a new land use regulation shall mail or otherwise submit to the director a copy of the adopted text of the comprehensive plan provision or land use regulation together with the findings adopted by the local government. The text and findings must be mailed or otherwise submitted not later than five working days after the final decision by the governing body. If the proposed amendment or new regulation that the director received under ORS PAGE 12-MEMORANDUM (P:Ptanning\init-cn.m ) 197 . 610 has been substantially amended, the local government shall specify the changes that have been made in the notice provided to the director. " 5 . ORS 197. 610 (1) : "A proposal to amend a local government acknowledged comprehensive plan or land use regulation or to adopt a new land use regulation shall be forwarded to the director at least .45 days before the final hearing on adoption. The proposal forwarded shall contain the text and any supplemental information that the local government believes is necessary to inform the director as to the effect of the proposal. The director shall notify persons who have requested notice that the proposal is pending. " 6. Page II-7 of the plan requires "revisions of the plan text or plan map shall be subject to the complete citizen involvement process including public workshops, CPAC participation, Agency coordination, Planning Commission hearings and recommendations and Council action by ordinance. " 7 . ALUO 18. 108 . 060: "Type III Procedure. A. The following actions shall follow the Type III Procedure: 1. Zone Changes or Amendments to the Zoning Map. 2 . Zoning Ordinance text amendments, additions or deletions. 3 . Comprehensive Plan Map Changes or Amendments. 4 . Comprehensive Plan text amendments, additions or deletions. 5. Annexations. 6. Urban Growth Boundary Amendments. " 8. ALUO 18. 08 . 520 defines a nonconforming structure or use as: "An existing structure or use lawful at the time the ordinance codified in this Title, or any amendment thereto, becomes effective, and which does not conform to the requirements of the zone in which it is located. " 9. ALUO 18 . 108. 090: "Nonconforming Uses and Structures. A. A non-conforming use or structure may not be enlarged, extended, reconstructed, substituted, or structurally altered, except as follows: PAGE 13-MEMORANDUM (p:p1annin9\init-cn.mem) 1. When authorized in accordance with the same procedure as provided in Conditional Use Chapter 18. 104,, a nonconforming use may be changed to one of the same or a more restricted nature. 2 . When authorized in accordance with the same procedure as provided in' Conditional Use Chapter 18. 104, an existing building, structure, or land may be enlarged, extended, reconstructed, or structurally altered, except that a Conditional Use Permit need not be obtained to enlarge or extend a single-family home in the residential district, provided that the addition or extension meets all requirements of this Title. " 10. ALUO 18 . 100: 1118. 100. 010: Variances- Purpose. Where practical difficulties, unnecessary hardships, and results inconsistent with the general purpose of this Title may result from the strict application of certain provisions thereof, variance may be granted as provided in this Chapter. This Chapter may not be used to allow a use that is not in conformity with the uses specified by this Title for the district in which the land is located. In granting a variance, the City may impose conditions similar to those provided for conditional uses to protect the best interests of the surrounding property and property owners, the neighborhood, or the City as a whole. " 1118 . 100. 020 Application. The owner or his agent may make application with the Staff Advisor. Such application shall be accompanied by a legal description of the property and plans and elevations necessary to show the proposed development. Also to be included with such application shall be a statement and evidence showing that all of the following circumstances exist: A. That there are unique or unusual circumstances which apply to this site which do not typically apply elsewhere. B. That approval of the application is necessary for the preservation of property rights. C. That the proposal's benefits will be greater than any negative impacts on the development of the adjacent uses; and will further the purpose and intent of this ordinance and the Comprehensive Plan of the City. D. That the circumstances or conditions have not been willfully or purposely self-imposed. " 1118 . 100. 030 Effect. No building or zoning permit shall be issued in any case where a variance is required until fifteen days after approving of the variance by the Commission, and then only in accordance with the terms and PAGE 14-MEMORANDUM (p:p(anning\init-rn.mem) conditions of said approval. An appeal from the action of the Commission shall automatically stay the issuance of the building or other permit until such appeal has been completed and the Council has acted thereon. In the event the Council acts to grant said variance, the building or zoning permit may be issued immediately thereafter, in accordance with such terms and conditions as may have been imposed on said variance. " PAGE 15-MEMORANDUM (p:planning\init-cn.m ) • N N N N N N N N N N o V A 0 D OO HH(7 H HID 9 W O O c c a r 7 9 R K O K n m r• 7 ,'O " 3 M 'tl H H < w O H L w w O w w O O m c 4 S 9 K10 < 7 0 H w 0 0 "D ry P M w N '.0 R ry H 00 O Y•M y }J S n r. r- L y 0 c m S m O 'C M y O 7 0 0 H 7 m c X S 0 •G O m 0 O z Rmt m0 mCC Oa wry 7 c m 7 w.7 m KK 0 mZ a970a, nY. 07 0 7 .. m79PIa 777 GO a0 . 7 m Y-m CDMM t) a0 C mY1m wK a ! 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R w a m n n m w m m S r N Y' r R r R 0. 6 Y ] 0 H C w m S ] m H-0 m H 0 9 0 m C m C C O ] 04 O O n o 0.m '< O O N .0 O w 0 Ob m R - L O ] C a n m w m m O4 w 3 r 3 r ] Ow w ] w O a w m w n R - b < R w m O 0 m R S M C m H ] "•H H N w Y .-0 P Y. m '< n O4 w m N'N m m DS O C R O •ly 'O N m R n C N R S R 0 ro a a N m w 0 -3 ' a ' w r-S w 0 0.0 ✓•r. "0 0 w ro w O 0.0 -1 w n v ✓.01 `• P o.0 , C C Z Z C Oro S w m 0 P 9 ✓-0 0 0 -I M O P M O ro S'1 7 0 m Oo n m - D W 0 0 w c- R1 m w < w h O O � a L •O O n V P O 0, m <ro m 0 0 - 0. < r r 0 w H O C A ro n O m y C W -0 w 0. 0.m"a 0 y /G 9 8 0 0 " Ha m fA H H H In 0 mm 1 .0 M z 0 m 0 o' H -1 H m ✓- C y P R H m m S F 0 0.0 c -.-0 O ✓-H C -30Z . 0 w n -1 w H 0 '< O m o m 9 0 o n`< ✓.O D a m m < m w a n m A 0 o 0 K O <H no co. y Y In M Z M n MIX n 9 m Oz c � a P & M I- ✓-0 9 S w C M n 0 m r- y = O o O M Y y 0 w m w n < a H m a 0 O r- O P 3 M M w=0 Y.9 Y.5 = A•< P h m m O S n w m -M Y-O m Y. 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R 'i1 Z W O 1 7 m -30 P S w m or n m V P D m o S m n m < 0 '< o n m S MCO m '< OH 0 S h nSr• .I R m 0 Hw ry m r, m O 0 - O HO m D M w Z y m H r-m P '< Sam ✓..-0 6 '< 0 DQ m R WHO L r- 10 -a' so MO 5 w m m 0 m am m w m = w z 3 ✓-m r N co 0 0 Y o n a n C r ro O O a c 0 m m IN a O h 3 n- M K H h D A 0 < a h S O 0 H H-1 O m 0 3 m M �< m w HVi zz am A 0 m c s w n 0mmmr = w o m z w & " w ] n M a M O M m MW IT w0 m za O'm m ✓ ww wmm n ✓. -1 E 0 = m o > > ✓ P T O w M w x m a w 0m P nSMOO P A Hy Hm a P a L r y •w C 0 m n 0.0 9 M •O y M D =D 0 w✓Y-0 O O O m m m C 0.O m S O O m O m m m S 0 7 S H S m P m m O S w O M w H c o B 0 a 0 P < O'H P " W O < m n < .- m `0 L m O m m m < 0 ' w O O m y y w y y O 9 O a H m H m - M P m M 7 C [-O-O�l . P a P m m n 0 0 a H O H K O H O n n mH P O 0 m R m H O H C O m 0 W < C -3 -=O m B S n T o 0 O o m o H R o P m • m & ✓ -0 0 0 '< 1 9 w 0 r H = w w D't H Sr Y- o ro O w -1 y O n HY1 m 9 n S O Oro 0 m � m 9 Hy0 y m o m M B r. 0 a m a S'< B a'O r.r. m 9 w P. 0 9 C w w t7 w H M ro ro S < 0 0 -O O m O w H P Y- m m m m P m y O 7 o O n w O m '1 a• m o ry = M w =O M H S w M O H •1 0 -0 w n H O 00 9 0 0 m m O w 0 .1 0 no a Z I M Mw- .t- w . P ✓ M H O R C w m m c n 10 R 0.Y.S . n o m ✓-K ✓.n Y w a 0- O 3 H I ro < 0 0.01 R Y. P 0 `I - on " m =m O n m -0 . Y- y Om E W D 0 M -1 n m E r- C S I w 10 0 0 0 ✓ m w 0 w 9 ro w R O S 9 0 0 H = O =K 0 •' m R 7 O m 0' .-n m O m m a P R 0 C,w a.. 0 M S S 0 r .••n' w Z H y K O 1 ro S P m Y.0 O 9 m 0 r-o y 0 H r- - 0 -0 m 0 m A 0 m O w r O = H z r• 0 F-0 n n 9 m m ^I S O in C O h w 0 C R Y-O < -1 S ro w 0 ^1 x m n 0 9 0 S O S m m 0 m w r-m 0 m L a H O .-O n o r 9 0 m S = C 0: 2 H 0 0 m o o m m " m on a " .- m P 0 ro mu 0 '.. H >E C = y H M h P L n m O c 0 0 A ro ✓-O ro n < R 0 0 S O R E N n b w H 3 ro 2 0 .. 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D-1 m 0 S < M --] w P a r P 0 H r H R A O P m - w r.m P A w o O C M A K P P m m n0 `< '1 0 .O '1 ^1 m m m P D 0 0 '1 nm 0 MO H W yryZ '1 B H i1 m m r v 0 0 a MCI w m S n w M P O W O M P O w M M H O S 0 O wm .-OGrym D' N3E Lnm ROC & m S -0E • O 03 OKOrro MO M n 0 m N m m Y R O S m R S n 9 P .- n ] n m Y O O O H 3 C m S w am nn , S a n P H P 0 0 0 w 00- M O S n O C z z N M r = D m 0 m m O w m n H m nw n '< r• h 0 h m M9 m w = 0 OD z OD w 0 0 P 0 0 H m X R P n n w 0. 9 0 ✓ a D a y y 0 0 S O r. r-m my HO n 0- 0 4 O n0 m = S'1 na0 O 0 HO m Oy HH D M r O w m HM -I O MO m am S MSm mm mg Sr.'< 0 T " < A = 00 w r Y w a m - o L a-m m 0 N m m m 1 O A m m O M Z S M Z 0. R a ✓' D 3 w O•m 0 m '1 O HC 0 L 'C m M a -I A n H - O D = 0 O m n m am C O w m O- m w o o 0 o Hn S z o m ✓-O S0 =r A o r A o & 0 < m 0 A S m H R n C W. 0 0 0 0 n Y. Y• Y- m n w 0 E a m •O O -, i1 r w Z w IT m < m IT H R m n S I n 0 0 a m 0 0 0 O m c R m 9 z M 00 0 0 r-m 0 P w m m m '< 0 El . Hr. r. S 'O a.-aS A I (] m a c s a n 0 0 HaL a0 n n -D 9 9 0 0 'O n ✓ & M ✓-0 0 I OOrm . O 0 •0 0 r o 0. S0 R w r-c P E S m n < E " m r y10 0 S00 a L n 9.O m w .0 m c SSO 0 K m n O m O ✓-m Sm w M 3 ➢ a M r Y. y m B o m C L 9 n w 0 ✓. •1 O m C O 0 .-•--. Qr ✓. = MrKw 0 n0 O m 0 w r m O nC n0 O w HM Mm O 0 H ='I R 0 0 n .- 0'a H << E 0 - MC M w ro Sm H O O N n 0 m .-O r r-a n O n n M 0 3 w = S y T n w 3 < M N n S 3 C =m 9 m ➢ ➢ S -1 MOOw m =Y••Om Rmwl & oH OOrwro rOZw3 00 "M o ] O M ] O ] < m S M S O " . 1 0 H a a c a c 9 O O 00 00 t p � m Y 3 3 •<Y• 3V -1•d'+ ]K1 R •-3 ] R pro 0 9 p rC 0 m •00 .m Y. r.m C:m 0.m O c �m c 0 '1 Y ,Oo wo Ha0 Haar H RYO 9 " `I4 rKp ^ r9O m wa'4 wra <a Rm m Z 10 M Rp ] Y.Sm R 9 •1 Sw • . { r . o o s Y•m '� 07 R ] .-a�< m a me wx oz Y p mm ^1 Y Z3 Cr. a 3 17 m <-p Y•0 c R OG ] R ro c Y Y-p .. H S ro I V a < C m 'C H '0 S S' ro 9 p ] < H m r .+ T.a O rM c m mo m R p m 0 -0 0 m o { .. wm0.O 7 Y-ry p ro m m S] ro Y'R m Z rn mH a :L < m m < O R m 0 O m K w h ro 1 0 ID z ro m.m rz { •r 3 cmHa YY•Y•] m Mp 9L O R R R ] a mm x m 0 O Y-O m A 4 O ] Y•R 'f '< •< R p 0 ZO a r m Z arH 0.R w M"3 a] Y-IL t. ,0 maa HOa Y•M co p Y•m Y•p p c F c w Z O .+M Z a m o o n Y•m a] Y•y Y•R " w N w wo H a woa S] C r - 0 Y•0 N F+9 Ca �0 � C: H r m r a c F+ O L O p R Yi p R ro 0 ] m a '00 Crz z R w c Y waw Hr a w mH H m 0 • w S H m ] a 0 0 ] R V > > m f S o m Y-Y•pO HSc-xOS wzr rzma <O 970' 0.] ft Omm m Mm -x•< r O- 3 p p m M m m m M m 0.S 0 w z a -0 -90 Y•I-' ] R ] .0 c ,RR L c r 'Ow 3St. a ] p Y• M]• 0 R C 0 w w ]'R H ra H mmH z ] ] R oaROaaYD, aY.Y. z as z {d Y•O < S M S c m ] ] m i p 0 m 6] H " -30 ] mom 00M .1 R M H O w S Y• M " < "W -3 r m Y• m w W C Y. N 'd Om 0 .300 M O Y m m R Y-00 9 p R N F a R p a V c 's7 •< 0 M 0.< . '< ],m p N Sp 0.H S R O m r H - >Y 'f m _Rm Y• m R m w � Ha 0 r W 0RO'] m .-0. aRR � 0 mma as O am-A & '< "=I < a'go u m ] -1-1 x z a C O O L pwco mm aY ] a300 ". m . - .30 ] S Y-M ro Y•Y-a 0 7 M o z m z- Y'-3 m 0.9 O p p m 0.p O Y• R w m z m V H z O H a R " ] mry•dR ] 0 w wV a oa m 0 C 00 0 < 0 9 'C m R 9 9 -3m z M w " p M a m m a O C D I O M 3 m z Z S Z S 0 '0 N Y•o w R Mm m ] 'C Y- O .3 > cz V 0 m 0 ] ro m m m •-3SH Oa V m R ".0 9 0 :& ..a R L M Sm - N M mz • ] O Rm M �Rro m r H ac O h S] 0 0Rro Z Om •<a a R R m R m & R S% a H a Z H o O Y m ] 0 SH { H ] M R m N m a w `+pF ASN�`°.o Y,y Memorandum '•.OREGOa ,. July 31, 1992 City Council rom: Planning Commission p�1tDjPtt: Site Design and Use Standards We are recommending you adopt the new Chapter 18.72, Site Design and Use Standards of the Ashland Land Use Ordinance, and amendments to Ashland's Site Design and Use Standards, with respect to large scale commercial development. I, Contents of Record for Ashland Planning Action 92-063 REQUEST FOR ADOPTION OF THE NEW CHAPTER 18.72, SITE DESIGN AND USE STANDARDS OF THE ASHLAND LAND USE ORDINANCE, AND AMENDMENTS TO ASHLAND'S SITE DESIGN AND USE STANDARDS, WITH RESPECT TO LARGE SCALE COMMERCIAL DEVELOPMENT. -- Staff Report, May 26, 1992 1 -- Planning Commission Minutes, May 26, 1992 49 - Planning Commission Minutes, June 23, 1992 55 - Chapter 18.72, Site Design and Use Standards 59 Site Design and Use Standards 73 ASHLAND PLANNING DEPARTMENT STAFF REPORT May 26, 1992 PLANNING ACTION: 92-063 APPLICANT: City of Ashland ORDINANCE REFERENCE: 18.72 Site Design and Use Standards REQUEST: Adoption of a new Chapter 18.72, Site Design and Use Standards of the Ashland Land Use Ordinance, and amendments to Ashland's Site Design and Use Guidelines, with respect to large scale commercial development. I. Relevant Facts 1) Background - History of Application: In 1985, the City adopted the first "formalized" Site Design and Use Guidelines. These were adopted to support the existing Site Design Standards that were in place in the ordinance (18.72). These standards were also substantially modified in 1985. In 1986, the Oregon Chapter of the American Planning Association granted the City an award for "Meritorious Planning Project" for the development of the Site Design and Use Guidelines. The remainder of the history of this application is included in the portion of the packet listed as "A REPORT TO THE ASHLAND CITY COUNCIL FROM THE COMMERCIAL DEVELOPMENT STANDARDS COMMITTEE." 2) Detailed Description Proposal: The proposal, changes, and modifications are clearly outlined in the "Report to the City Council:' The final copy of the Site Design and Use Standards ordinance (18.72) and the new design document are also included as part of this report. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 1 II. Proiect Impact Clearly, the existing Site Design and Use Guidelines have been the most positively instrumental ordinance/guidelines to affect commercial and multi-family development in Ashland. The existing requirements have resulted in many well landscaped developments, tree lined streets, and pedestrian oriented designs. But much of their effectiveness has been through willing developers who understood the value and importance of proper design. However, much in the guidelines were just that, guidelines. A goal of the City Council, and included as a policy in the Comprehensive Plan, was to make the land use process more predictable, with clear and objective ordinances. Therefore, to make the guidelines more predictable, their general tone was changed to that of mandatory language, with very clear standards for different types of development. The effort to make the land use process more predictable, combined with concerns over larger scale commercial development, led to the formation of the Commercial Development Standards Committee, which ultimately worked towards the finished project presented to you here. They have devoted many hours to this project, and have developed some keen insights into the overall commercial development process. Almost everything there is to review and say on these modifications have been included in the 'Report to the Council". However, there are some additional remarks regarding the impacts that we would like to add here. In our opinion, we believe that these new standards will make significant strides towards "modal equity", or allowing all modes of travel equal footing in accessing new commercial developments. This will further opportunities for workers, and patrons alike to choose to walk, bike, or use mass transit over the private automobile. Further, many of the specific requirements will greatly enhance the aesthetic appearance of these developments, and result in a much improved streetscape, over the standard "strip-commercial" approach that so pervades our culture. The pedestrian has also gained considerable rights in new developments, with the provision of separate raised walkways through large parking lots, pedestrian scale lighting, and pedestrian amenities, such as outdoor plazas, seating, etc... Mass transit has also been accommodated in larger developments through requirements for transit facilities and amenities. And the overall scale of the structures have been controlled, such that there are limits on building size and dimensions, which lead to a more pedestrian scale and friendly development. I � f All of these positive benefits also have a negative side, however. In informal discussions with developers of larger scale commercial projects, these requirements may end up deterring some of the larger retailers that are entering into smaller markets. The design requirements are not necessarily bothersome to the developers, although it generally means that they cannot use the "stock" floor plans that so often are so often replicated from site to site. This means an increase in development costs, redesigning specifically to meet Ashland standards. Design issues can be accommodated, but the specific limits on size and dimensions are what may stop some of the larger, lower cost retailers from entering our market. The maximum size limit of 45,000 sq. ft. will not allow a retailer, such as Wal-Mart, to effectively enter Ashland. Wal-Mart is a well know retailer with relatively low prices on a wide range of merchandise. It would be their position that they cannot merchandise efficiently in a store of this size. Other conversations with developers tend to support this line of thinking. Therefore, the larger stores that provide a wide range of goods at lower prices may be unwilling to locate in Ashland, maintaining a store (or stores) in Medford. Ashland shoppers will then continue to drive to Medford for lower priced goods, increasing the number of trips and miles travelled in the automobile. Further, the number of jobs available in retailing will also not increase, due to the lack of newer developments. Just to include some new information that has been provided from the recent census, there are 17.4% of our population below the poverty level, with approximately 1/3 of the female-head households below the poverty level. The per capita income of Ashland is $12,898. Certain opportunities for retail entry- level jobs may not become available to these people due to the stricter design standards. Smaller retailers may also not offer the benefits or pay levels of larger retol operations. This is not to say that smaller shops and developments will not occur in Ashland, and result in additional jobs. They will just be more expensive to develop. And it is the trend in retailing to construct larger stores offering a wide variety of goods, generally at lower prices. The issue that is being raised here, then, is that there is a tradeoff between enacting maximum size limits, and the allowance of larger retailers who may provide jobs and goods that result in positive impacts on our economy and city. And it should be realized that these new requirements may result in discouraging certain economic development and activity. 'PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 3 � 3 III. Procedural - Required Burden of Proof The criteria for approval of an ordinance amendment (Type III Planning Action) are found in 18.108 and are as follows: Type III amendments may be approved when one of the following conditions exist: a) A public need, supported by the Comprehensive Plan. b) The need to correct mistakes. c) The need to adjust to new conditions. d) Where compelling circumstances relating to the general public welfare require such an action. The Comprehensive Plan contains many relating to site review, and the requirements contained in the Site Review Chapter 18.72. Further, the State of Oregon has adopted a new Transportation Rule, affecting all cities future developments. This rule requires that cities' reduce their overall auto trips, and that measures be implemented through the land use process to ensure that these reductions occur. The rule encourages trip reduction through allowing developments which encourage alternate modes of travel from the automobile. Therefore, the site review process includes many changes which encourage pedestrian and transit friendly designs - designs not solely geared towards the automobile. The new Transportation Rule constitutes a new condition which the City must adjust our ordinances to meet, thereby complying with criterion c). Also, given the,levels of public testimony regarding large scale commercial development, it also appears that there is a public need to modify our ordinances regarding development. Further, with the replacement of a Chapter of the land use ordinance, the City must show compliance with the Comprehensive Plan. Included here are all of the Comprehensive Plan policies that are not implemented by ordinance, or are implemented by the Site Review ordinance (18.72): CHAPTER I: HISTORIC SITES AND STRUCTURES PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 4 GOAL: TO PRESERVE HISTORICALLY SIGNIFICANT STRUCTURES AND SITES IN ASHLAND POLICIES I-1 The City recognizes that the preservation of historic sites and buildings provides both tangible evidence of our heritage and economic advantages. General policy, not implemented by law or through the land use process. The current Site Design and Use Guidelines include a section on development in Ashland's Historic District. The section includes a list of rehabilitation, remodel, and design standards to prevent incompatible structures and design. No changes to this section are included as part of this proposal. I-6 The City shall identify and inventory its significant historic buildings, structures, sites, objects and districts employing photographic, written and oral documentation, and maps, and shall protect those resources identified as significant. General policy This proposal does not include any changes to the City's Cultural Resources Inventory/Heritage Landmarks list.. I-7 The City shall develop and implement through design guidelines for new development as well as for alteration of existing structures within the historic interest areas for structures and areas that are historically significant. Chapters 1872, 1874, AMC This proposal does not involve any changes to the section on Historic District Development in the Site Design and Use Guidelines. The amendments to the Site Design and Use chapter 18.72 do include the formation of a Design Review Forum, responsible for reviewing large scale developments. The Design Review Forum will include two members from the Ashland Historic Commission. I-8 The Historic Commission shall take appropriate measures to encourage City communication with local, state and federal agencies which can supply funding information and political support for Ashland's historic preservation activities. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 5 General Policy This is a general policy of the City and will not be effected by the proposal. 1-9 The City shall develop and maintain guidelines for analyzing and resolving conflicting uses of its historic resources, and shall encourage traditional uses of historic resources. General policy, not implemented through the land use process. This is a general policy of the City and will not be effected by the proposal. CHAPTER III - CITIZEN PARTICIPATION AND INVOLVEMENT POLICIES: 111-4 The City shall sponsor informal workshops during the development of significant elements of the Plan or implementing ordinances, so that complex issues may be better understood by the public. City policy. The report to the City Council from the Commercial Development Standards Committee, dated March 3, 1992, outlines the process the committee went through in developing new commercial development standards. Seven public meetings were held, each providing for input from the public. The second meeting, a Special Public Input Session, was dedicated entirely to soliciting written and oral input from citizens regarding their views on commercial development. A public hearing on the Committee's proposal was held on February 13, 1992 and the minutes from that meeting are included as part of the record. Consideration of changes to an implementing ordinance, such as the Site Review chapter 18.72, requires public hearings and published notice in the local paper. The public hearings and notice provisions of the City's land use ordinance ensure that potentially affected citizens, and the public at large, are afforded an opportunity to present their views and be heard in a public forum. 111-5 The City should develop education materials such as guidelines, handouts, etc to increase understanding of the City codes by the general public. When necessary, the City should sponsor seminars and classes to better inform the public. City policy. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 .� Page 6 The proposed changes to Ashland's Site Design and Use Guidelines which include a variety of graphic representations will increase citizen's understanding of the Site Design Review process. CHAPTER IV - ENVIRONMENTAL RESOURCES GOAL: HAVE SOUND SOIL CONSERVATION AND EROSION CONTROL PRACTICES IN AND AROUND ASHLAND. POLICIES: IV-5 Require that development be accommodated to natural topography, drainage, and soils and make maximum use of existing vegetation to minimize erosion. Chapter 18.62, 18.72, 18.84, and 18.88 of the AMC. The Site Design and Use Guidelines require that developments incorporate existing healthy trees and shrubs. Properties with unique natural features are required to preserve these features and treat the natural areas as positive design elements, incorporating them into the overall project design. IV-6 Prevent development and land management practices which result in rapid runoff and accelerated erosion. Zoning map, RR and RR zones, 18.62, 18.72, 18.84, and 18.88 of the AMC. The proposed changes require the retention of existing healthy trees, which act to stabilize soil and reduce erosion potential by preserving a mature root system. Further, the guidelines place emphasis on retaining native riparian vegetation along creek corridor and enhancing creek habitat by planting native varieties along creek banks. This will prevent erosion of the creek banks. A healthy riparian plant community improves water quality by filtering"out nutrients and reducing sedimentation. IV-7 Require site preparation procedures and construction practices which minimize erosion and sedimentation. Chapter 18.62, 18.72, 18.84, and 18.88 AMC. See comments for Policy IV-6. N-8 Protect essential hillside drainage areas for absorption of storm runoff, and other areas subject to severe soil erosion, unless control can be established. PA92-063 Ashland Planning Department -- Staff Report City of Ashland May 26, 1992 Page 7 7 Zoning map, WR and RR zones, 18 62, 18:72, 18.84, 18.88 of the AMC. See comments for Policy IV-6. Further, the commercially zoned lands that will be impacted by these changes are located in the flatter parts of the city and do not involve hillside property. IV-9 Incorporate site drainage practices that reduce runoff velocity and volume, by utilizing the natural properties of the soils and vegetation in conjunction with sound engineering practices. 18.62, 18.72 and 18.88 of the AMC. The proposed ordinance changes will have no affect upon the successful implementation of this policy. IV-13 Use development performance standards based on the natural topography, drainage, soils, lot coverage, and densities in place of arbitrary subdivision standards to ensure that natural features are an integral part of the design phase of future developments. 18.62, 1&72, 18.84, and 18.88 of the AMC Under the proposed amendments to the Site Design and Use Guidelines, developments are required to preserve existing healthy trees and shrubs. Properties with unique natural features are required to preserve.these features and treat the natural areas as positive design elements, incorporating them into the overall project design. GOAL: REDUCE THE IMPACT OF URBANIZATION AND OTHER LAND USES ON THE QUALITY OF WATER IN AND AROUND ASHLAND IN ORDER TO ENSURE THAT THE CITY WATER SUPPLY IS OF THE HIGHEST POSSIBLE QUALITY AND IS DRAWN FROM DEPENDABLE SOURCES. POLICIES: IV-14 Encourage public awareness of problems of the Ashland watershed and their causes. Council policy, not implemented by the.land use process. This is a general policy of the city and will not be affected by the proposed ordinance changes. IY--17 Cooperate with agencies, firms and citizens'groups in improving water quality and the condition of the watershed PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 8 � R Council policy, not implemented through the land use process. The proposed ordinance changes will have no affect upon the successful implementation of this policy. GOAL: PROTECT THE QUALITY OF RIPARIAN RESOURCE LANDS, AND PRESERVE THEIR WILDLIFE HABITATS. POLICIES: IV-18 Identify, protect and seek conservation easements throughout significant riparian areas (streams, stream banks, and flood plain areas), and wildlife habitat areas. . 1872, 18.76 1880, 1884, 18.88 of the AMC The proposed changes require the retention of existing healthy trees, which act to stabilize soil and reduce erosion potential by preserving a mature root system. Further, the guidelines place emphasis on retaining native riparian vegetation along creek corridor and enhancing creek habitat by planting native varieties along creek banks. This will prevent erosion of the creek banks. A healthy riparian plant community improves water quality by filtering out nutrients and reducing sedimentation. IV-19 Encourage more public access to waterways, but define what public activities can take place. Ensure that such access does not result in water and visual pollution 18.72, 18.76, 1880, 1884, 18.88 of the AMC, Open Space Plan Proposed changes to the Site Design and Use Guidelines require that pedestrian circulation plans be included with the application. The guidelines call for walkways and outdoor seating areas to be placed along important natural waterways. IV-20 Where possible, utilize water-related areas for visual relief, pockets of wildlife habitat, landscaping amenities, natural site design elements, recreational uses, bike paths, and pedestrian and jogging trails. 18.72, 48 76, 18-80, 18 84, 1888 of the AMC, Open Space Plan. See comments included under Policy IV-18. Further, changes to the Site Design and Use Guidelines require that properties with unique natural features preserve these features and treat these natural areas as positive design elements, incorporating them into the overall project design. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 9 IV-21 Utilize local resources to fort a technical advisory committee to identify plants and animals which rely on riparian habitat for their continued existence. Retaining these areas in a natural state should be of high priority, and development should consider and accommodate the habitat utilized by these plants and animals. 18.62, 18.72, 18.76, 18.80, 18.84, and 18.88 of the Ashland Municipal Code. See comments included under Policy IV-20. Further, the Site Design and Use Guidelines place emphasis on retaining native riparian vegetation along creek corridor and enhancing creek habitat by planting native varieties along creek banks. This will prevent erosion of the creek banks. A healthy riparian plant community improves water quality . by filtering out excessive nutrients and reducing sedimentation. GOAL: TO PRESERVE AND PROTECT SIGNIFICANT WETLANDS, AND TO MITIGATE POTENTIAL IMPACTS ON THESE AREAS DUE TO DEVELOPMENT AND CONFLICTING USES. POLICIES: IV-23 Develop site review procedures and performance standards, using buffering techniques, setbacks, and mitigation measures, to reduce the impacts of development on significant wetland areas. 1&72, 18.76, 18.80, 18.84, 18.88 of the AMC. The proposed Site Design and Use Guidelines state: 'Designated creek protection area shall be considered positive design elements and incorporated in the overall design of a given project. Native riparian plant materials shall be planted in and adjacent to the creek to"enhance the creek habitat." IV-26 Utilize local resources to form a technical advisory committee to identify plants and animals which rely on wetland habitat for their continued existence. Retaining these areas in a natural state should be of high priority, and development should consider and accommodate the habitat utilized by these plants and animals. 18.62, 18.72, 18.76, 18.80, 18.84, and 18.88 of AMC The proposed ordinance changes will have no adverse affect upon the implementation of this Policy. In fact, the proposed changes will serve to preserve significant natural areas. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 10 1^ GOAL: TO PROTECT LIFE AND PROPERTY FROM FLOODING AND FLOOD HAZARDS, AND MANAGE THE AREAS SUBJECT TO FLOODING TO PROTECT THE PUBLIC'S INTEREST. POLICIES: IV-34 As proposed with active streambeds, an analysis of potential runoff from upstream hard-surface areas shall be conducted, and streambed profiles shall be adapted to accommodate the flow to prevent flooding of adjacent residences. The City shall acquire easements to maintain the carrying capacity of said streambeds. 18.62, 1&72 of the AMC The proposed ordinance changes do not involve any modifications to the City's flood protection ordinances. The amendments to the Site Design and Use Guidelines require the preservation of natural stream corridors, which will serve to maintain the natural stream flow. GOAL: TO PRESERVE EXISTING WILDLIFE HABITATS AND NATURAL AREAS WITHIN THE CITY WHEREVER POSSIBLE. POLICIES: IV-41 Encourage educational programs documenting the value of Ashland's environmental resources and current trends in their quality. Council Policy The proposed ordinance amendments will not affect the implementation of this city policy. IV-43 Continue to strengthen the site review process to assess accurately the environmental impact and ensure that changes in land use acknowledges limitations and opportunities of the site and have as little detrimental impact as possible. Council Policy. The proposed ordinance amendments will strengthen the existing site review process and reduce environmental impacts upon development sites by requiring the retention of healthy trees and significant natural features. Significant natural features will be required to be preserved and incorporated into the overall design of the project. These requirements will insure the retention of important natural features PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 11 GOAL: PROTECT LIFE, PROPERTY AND ENVIRONMENTAL RESOURCES IN ASHLAND'S URBAN/WILDLAND INTERFACE AREA FROM THE DEVASTATING EFFECTS OF WILDFIRE. LESSEN THE POSSIBILITY OF WILDFIRE SPREADING TO THE ASHLAND WATERSHED FROM THE URBAN/WILDLAND INTERFACE AREA. POLICIES: IV-52 Install all new electrical distribution circuits in the urban/wildland interface underground if technically feasible. City policy, Subdivision Standards. The proposed ordinance changes will not affect the implementation of this policy. IV-53 The City shall encourage and support education/information programs dealing with wildfire hazards in the urban/wildland interface. Information shall be made available through the City Building and Planning Departments to developers and builders wishing to build in the urban/wildland interface. City Policy. The proposed ordinance changes will not affect the implementation of this city policy. GOAL: MAKE A CONTINUING EFFORT TO REDUCE NOISE LEVELS, AND INSURE THAT NEW DEVELOPMENT IS DEVELOPED IN A WAY TO MINIMIZE NOISE IMPACTS. IV-57 Use the Site Review process to insure that new development will meet the City's noise standards. Chapter 18.72, Site Design The proposed ordinance requires that landscape buffers and site-obscuring screening be used between incompatible uses on an adjacent lot. These methods will help to reduce noise levels emanating from surrounding uses, abutting parking lots, service and loading areas. CHAPTER V - POPULATION PROJECTIONS AND GROWTH GOAL. TO PROVIDE FOR THE NEEDS OF THE EXPECTED POPULATION GROWTH IN ASHLAND TO THE YEAR 2005, AND MAINTAIN A DIVERSITY OF PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 12 INCOME, CULTURAL, AND AGE GROUPS IN ASHLAND'S POPULATION, CONSISTENT WITH OTHER PLAN GOALS. POLICIES: V-1 Develop a growth management strategy that will monitor Ashland's size and rate of growth. If needed, develop methods to keep the growth within the expected population projection, while accommodating the cyclical nature of growth. Council Policy, implemented if growth exceeds the expected range for more than three consecutive years. The proposed ordinance amendments will not affect the implementation of this policy. V-2 All other plans and projections by the City should use the same population projection, for consistency of planning, unless compelling reasons exist for using alternative projections. Council Policy The proposed ordinance amendments will not affect the implementation of this ordinance. V-4 Strive to maintain a diversity of population groups in Ashland, especially if increased growth pressure leads to more expensive housing. Concentrate on population groups that are important to Ashland's character, such as students, artists and actors, employees of the city, school district, and college, service personnel who work in the tourism industry, hourly wage eamers in local industries, and local residents who have not retired and live on fixed incomes. Council Policy, Affordable Housing Plan. The proposed building size limitation and other design requirements should afford citizens with a greater opportunity to take advantage of alternative modes of transportation, including walking, bicycling and public transit. While there are advantages to the community by enhancing the pedestrian environment, the new design requirements may be perceived as additional obstacles to new and existing businesses. Stringent design control may discourage the construction of new retail stores, which would result in the loss of potential jobs to neighboring cities. The ordinance changes may result in more smaller, expensive stores, which would require citizen to Medford for more competitive prices. V-5 Strive for an equal proportion of cultural minorities as a whole in both the City's population and in municipal employment. PA92-063 Ashland Plan_ ning Department — Staff Report City of Ashland May 26, 1992 Page 13 Council Policy The proposed ordinance changes should not affect the implementation of this policy. V-7) Monitor the proportion of tourist population to local population. Council Policy The proposed ordinance changes should not affect the implementation of this policy. CHAPTER VI - HOUSING GOAL: ENSURE A VARIETY OF DWELLING TYPES AND PROVIDE HOUSING OPPORTUNITIES FOR THE TOTAL CROSS-SECTION OF ASHLAND'S,- POPULATION, CONSISTENT WITH PRESERVING THE CHARACTER AND APPEARANCE OF THE CITY. POLICIES: VI-2 Using the following techniques, protect existing neighborhoods from incompatible development and encourage upgrading. c) Develop programs and efforts for rehabilitation and preservation of existing neighborhoods, and prevent development which is incompatible and destructive. Council Policy, Zoning Code. The proposed Guidelines include a section on development in Ashland's Historic District. The section includes a list of rehabilitation, remodel, and design standards to prevent incompatible structures and design. VI-3 Regulation of residential uses shall be designed to complement, conserve and continue the aesthetic character of Ashland through use of the following techniques: b) Site and design review shall be used to ensure compatible multiple family structures. Density incentives shall be used to encourage innovative, non-standardized design in single-family areas. Chapters 18.88 (Performance Standards), 18.72 (Site Review). PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 14 The Guidelines contain many specific requirements associated with the development of multi-family developments, including building orientation, landscaping and screening. All guidelines are supportive of the policy of compatible multi-family development. VT4 Create and maintain administrative systems that will assist in all phases of housing and neighborhood planning through use of the following techniques: c) Cooperate fully with the Jackson County Housing Authority in locating low-income units in Ashland when this can be done in low-impact, relatively small developments, or through funding of individual homeowner loans or rental assistance. Council policy. The proposed changes will have no effect upon the successful implementation of this policy. W-5 The residential sector is the major user of energy in Ashland. Consistent with other housing goals, the City shall strive to promote, encourage or require energy-efficient design in all new residential developments. Council policy, density bonuses for energy efficiency in residential zones. The proposed changes will have no effect upon the successful implementation of this policy. CHAPTER VII - ECONOMIC ELEMENT GOAL: TO ENSURE THAT THE LOCAL ECONOMY INCREASES IN ITS HEALTH, AND DIVERSIFIES IN THE NUMBER, TYPE AND SIZE OF BUSINESSES CONSISTENT WITH THE LOCAL SOCIAL NEEDS, PUBLIC SERVICE CAPABILTTIES, AND THE RETENTION OF A HIGH QUALITY ENVIRONMENT. VII-2 Policv - The City shall design the Land Use Ordinance to provide for.• b) Controlled access along Ashland Street to ensure limited points of common access to businesses that are developing or undergoing development in this area 1&72, AMC. PA92-063 Ashland Planning Department —=S=taff Report City of Ashland May 26, 1992 Page 15 This proposal does not involve any changes to the section of the Site Design and Use Standards regarding controlled access. However, a new and specific section regarding development of Ashland Street has been added to the Standards which will further support the existing controlled access standards. c) Specific development guidelines which will ensure that. • New development or redevelopment in the Historic District will be compatible with the character of the district. • Development along Siskryou Boulevard and Ashland Street will not primarily be automobile-oriented, but will also include attractive landscaping and designs that encourage pedestrian, bicycle, and mass transit forms of travel • Strong sign regulations exist which ensure that the number, size and placement of signs are the minimum required for recognition by the public of the business at the site. • Retail, office, and traveler's accommodations and neighborhood shopping in residential areas, at development intensities that are appropriate to the area • Commercial or employment zones where business and residential uses are mixed. This is especially appropriate as buffers between residential and employment or commercial areas, and in the Downtown • Medical uses as permitted uses in a designated, zoned area surrounding the Hospital and Maple Street. • Clear and objective standards for development reviews that provide for a quick and predictable approval process with a reduced amount of uncertainty. 18.72, 18.74, `18.24, 1&28, 18.32, 18.40, 18.54, in the AMC. These new ordinance proposals specifically are introduced in support of these policies. The existing section on development in Ashland's Historic District remains essentially as it currently exists, providing guidance and standards leading towards compatible. development. The proposed standards contain specific language regarding the nature of development, and that primary orientation is towards streets and transit areas. All proposals encourage pedestrian, bicycle, and mass transit forms of travel, and do not cater wholly toward the automobile. The new standards also provide ati objective process for development review through the use of measurable standards and design criteria. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 16 �� VII-3 Policy - The City shall develop and implement an economic development program which will attempt to increase the number, variety and size of family wage retai4 service and light industrial activity employers within the urban area, with particular emphasis on employers paying wages at or above the median County wage, and employing from S to 100 People, or who are locally owned The City shall work with regional economic development agencies on coordinating regional economic development activities Council Policy not implemented by the Land Use Ordinance. The primary focus of the changes made in the standards has been towards commercial development, including all of the above mentioned levels of development. The process is designed to provide a more objective course for development to follow. Light industrial development in business parks shall have a very objective and limited site review process and may encourage smaller scale light industrial development. However, larger, retail commercial developments are required to follow a much more stringent design review process, with more restrictive standards. These standards, including a limitation on building size, may result in large retailers with stock building designs choosing not to develop in Ashland, due to the inability to redesign store floor plans, or inability to conform to the maximum size limitation. This may then result in a decrease in the development of some retail sector jobs associated with larger national chain retailers. VII-4 Policy - In accordance with policies VII-2 and VII-3 above, the City shall take such actions as are necessary to ensure that economic development can occur in a timely and efficient manner. Such actions may include the following: a) Use of the Local Improvement District process to reconstruct or install public facilities to commercial, employment, and manufacturing zoned lands Land and buildings should be suitable for use by small service and manufacturing industries of about 10 to 50 employees. Two areas of the City that would benefit from this policy are those lands designated Employment served by Exit 14 of the I-S freeway'and Hersey Street and 'A"Street. b) Utilization of available grants and loans to finance the extension of public facilities to lands zoned or planned for commercial or industrial use c) Inclusion within the Capital Improvement programs facilities improvements which will help achieve long-range development goals and policies. Council Policy not implemented by the Land Use Ordinance- The proposed changes will have no effect upon the successful implementation of this policy. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 17 VII-5 The City shall encourage economic development of the local resources and enhance employment opportunities for existing residents. The City's policy is that economic development shall always-have as its primary purpose the enhancement of the community's economic health. Council Policy not implemented by the Land Use Ordinance. The proposed changes, while greatly increasing the aesthetic qualities of development, and addressing many important transportation related issues, such as pedestrian, bike, and mass-transit, however may be a deterrent to the expansion of certain businesses, and deter others from locating in Ashland, perhaps reducing potential employment opportunities for-residents. VII-6 The City shall work with the College to encourage the growth of research and graduate programs. The City shall encourage the establishment of the Asian Studies facility, and other such facilities that provide a bridge to the international marketplace. Council Policy not implemented by the Land Use Ordinance. The proposed changes will have no effect upon the successful implementation of this policy. VII-7 The City is clearly unsuitable for the following types of businesses. a) Businesses which. use large amounts of water, especially when Ashland's water needs peak b) Businesses that emit large amounts of air pollution. c) Businesses that create toxic wastes that require specialized disposal techniques not available locally. The City shall include in the Land Use Ordinance a specific list of businesses that are prohibited from operations in the City Limits, or specific performance standards that would define uses that are unacceptable because they meet one or more of the above criteria City Policy, Zoning Code The proposed changes will have no effect upon the successful implementation of this policy. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 18 r� I � CHAPTER VIII - PARKS, OPEN SPACE, AND AESTHETICS GOAL: TO PROVIDE THE PEOPLE OF ASHLAND WITH A VARIETY QUANTITY AND QUALITY OF PARKS, PARK FACILITIES, OPEN SPACES, TRAILS, AND VISUAL RESOURCES.SUFFICIENT FOR THEIR NEEDS POLICIES: VIII-I Develop a parkland acquisition and development plan in accordance with community growth and projected park demand Accomplish acquisition according to a plan developed by the City and the Parks and Recreation Commission. Chapter VIII, Council and Parks Commission Policy. The proposed changes will have no effect upon the successful implementation of this policy. VIII-2 Assist in the development of the Bear Creek Greenway, including the Ashland Creek portion of the city park system. City Policy not implemented by law. The proposed changes will have no effect upon the successful implementation of this policy. VIII-3 Encourage school park joint developments. City and Parks Commission Policy. The proposed changes will have no effect upon the successful implementation of this policy. VIII-4 Coordinate parkland acquisition and design with other agencies involved with park usage. Agencies should include Jackson County and the public school system. City and Parks Commission Policy. The proposed changes will have no effect upon the successful implementation of this policy. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 19 VIII-6 The City shall adopt an official map that will identify the planned areas for parks, new natural areas, conservation areas and trails. Where only a portion of the property is required for park or open space use, development can occur on the remainder of the property.' When only a small portion of the property is required for a public purpose, and the new development will benefit from the public area, dedication may be required. Otherwise, the City will purchase the property, paying fair compensation. When development is possible, if the City does not have the funds available for the intended purchase within a.reasonable amount of time, the City shall release the land from the Parks designation and allow the development consistent with other plan policies. Parks and Open Space Map, Chapter 18.72, 18.76, 18.80, 18.84, and 18.88 of the AMC, Council and Parks.Commission. Policy, Article XIX and XIXA of the City Charter. The proposed changes will have no effect upon the successful implementation of this policy. VIII-7 Develop the system of corridors, linear park routes and trails outlined in the Park and Open Space map. Encourage interconnections between parks, open spaces, bicycle paths, easements,.irrigation ditches, scenic roadway routes, railroad rights-of-way, etc. Require that commonly used trails across private property be preserved when developed. Chapter 18.72, 48.76, 18.84, 18.88, and 18.82 AMC The existing portions of the Site Design process addressing this policy are not being modified as part of this application. The ordinance still allows for the requirement of pedestrian access in new developments. VIII-8 Establish, where possible, trails along non-urbanized sections of stream corridors, ensuring that stream ecology and any residences are protected. Prohibit development that would prohibit stream corridors from being utilized for trails. Chapter 18.72, 18.76, 18.84, 18.88, and 18.82 AMC. The ordinance retains the current requirements regarding pedestrian access, as well as standards requiring the retention of existing trees and shrubs and unique natural features, incorporating the natural features as positive design elements of the development. VIII-9 Require all new residential, commercial and industrial developments to be designed and landscaped to a high standard to complement the proposed site and the surrounding area PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 20 {5i t A Chapter 18.72, AMC. The Site Design and Use Standard contain extensive sections regarding landscaping, and require full landscape plans for all development in multi-family and commercial zones. The Standards also contain specific standards for water conserving landscaping. VIII-10 Encourage improvement programs for existing areas with consideration to such items as erterior maintenance, landscaping, signs, and underground placement of utilities. Council Policy not implemented by law. The proposed changes will have no effect upon the successful implementation of this policy. VIII-11 Require high standards of design and landscaping for development adjacent to major arterial, and encourage dividers in any new access router into Ashland. Council Policy, Chapter 18.72, AMC The proposed changes include a new section regarding development of the Ashland Street corridor. Included there are specific requirements regarding a landscaped median, similar to that in place along Sisldyou Boulevard. VIII-12 Requkr where possible, that the original vegetation be retained and require the restoration of new vegetation if it is removed Chapter 1872, AMC The Site Design and Use Standards have specific requirements regarding the preservation of existing trees and shrubs, and the treatment of natural areas as positive design features of any development. VIII-13 Require.street trees in all new residential; commercial and industrial developments. Chapter 1872, 1876, 1884, and 1888 AMC This is an existing requirement of the Site Design and Use Standard's and is retained and strengthened in the new proposal. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 21 VIII-14 Views of Pompadour Bluff, Van Dyke's Cliffs, Mt. Ashland, Grizzly Peal; and the surrounding ridges are irreplaceable assets to Ashland, and should be protected through cooperation with Jackson County. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. VIII-16 Develop an urban forest plan for the City including a street tree and a non-street tree section, a tree resource inventory, a plan for preservation and renewal of trees of stature and native species, long range maintenance plan, a plan to promote the greater use of trees and shrubs on both public and private land, and plan to educate the public regarding benefits of trees on public right-of ways. Council Policy The landscaping and street tree requirements of the Site Design and Use Standards, as well as the requirements regarding the retention of existing trees, fully supports this policy. VIII-17 Take necessary steps to annually be a Tree City, USA. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. VIII-19 Increase the portion of the city covered by a tree canopy, especially parking lots and other paved areas. Council Policy, Chapter 18.72, "C. The new proposal includes a specific section on street trees, and maintains the existing requirement that street trees be planted along all abutting streets as part of the landscaping of new development. Further, the number of trees for parldng lot landscaping have been increased from 1 per 10 spaces, to a proposed 1 per 7 spaces. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 22 VIII-20 Develop an urban forest interface plan to enhance the aesthetic and recreational opportunities created by this resource. The plan will also include wildlife enhancement measures and afire control plan. City Policy, future action. The proposed changes will have no effect upon the successful implementation of this policy. VIII-22 The City will cooperate and when necessary, negotiate with the county, USFS and BLM concerning activities within the viewshed that would impact the visual integrity of the area City Policy The proposed changes will have no effect upon the successful implementation of this policy. CHAPTER IX - PUBLIC SERVICES GOAL: PROVIDE PUBLIC UTILITIES, SERVICES AND FACILITIES IN AN ORDERLY, EFFICIENT AND ENVIRONMENTALLY SENSITIVE WAY AND IN SUFFICIENT QUANTITY TO MEET CITY NEEDS NOW AND IN THE FUTURE. IX-5 Encourage early planning and acquisition of sites for needed public facilities (eg., fire stations, schools, roads, parks, etc.) . Council policy; Capital Improvement Program. The proposed changes will have no effect upon the successful implementation of this policy. IX-6 In conjunction with studies of housing, land use, downtown policies, etc, identify and implement innovative service techniques in anticipation of major trends, needs, and economic or environmental changes, rather than waiting to react when all options are closed. City Council policy. The proposed changes will have no effect upon the successful implementation of this policy. PA92-063 . Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 23 IX-7 Use Capital Improvement planning to ensure that long-term public facility planning be as cost-effective as possible. Same as IX-5. The proposed changes will have no effect upon the successful implementation of this policy. GOAL: PROVIDE SANITARY SEWERS THAT MEET ENVIRONMENTAL STANDARDS FOR ALL AREAS WITHIN THE CITY LIMITS. IX-9 Encourage early planning for new sewage treatment facilities, outlining site requirements, use of sewage treatment by-products, costs and financing. Council policy; Capital Improvement Program. The proposed changes will have no effect upon the successful implementation of this policy. IX-11 Encourage productive use of sewage treatment by-products. Council policy. The proposed changes will have no effect upon the successful implementation of this . policy. IX-12 Consider the modification of the City's sewage treatment facility to a tertiary treatment facility as part of the City's overall Capital Improvement Plan. Council policy; Capital Improvement Program. The proposed changes will have no effect upon the successful implementation of this policy. LX-14 Size future sanitary sewers to provide for projected growth within the Urban Growth Boundary, based upon the City's Comprehensive Plan, and for anticipated future growth for the life of the facility. Council policy. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 24 � C 9LL The proposed changes will have no effect upon the successful implementation of this policy. GOAL: PROVIDE SUFFICIENT WATER SUPPLY FOR ASHLAND RESIDENTS. POLICIES: LY-15 The City should continue to acquire priority water rights on Ashland Creek as they become available. City Council policy. The proposed changes will have no effect upon the successful implementation of this policy.. IX-16 The City should attempt to purchase additional Talent Irrigation District water from confirmed owners. Same as IX-15. The proposed changes will have no effect upon the successful implementation,of this policy. IX-17 The City should further study the construction of a new impoundment on Ashland Creek at the Winbum site to augment the City's storage capacity in the watershed. Council policy. The proposed changes will have no effect upon the successful implementation of this policy. M-19 The City should develop water conservation measures which can be implemented in critical water years. Council policy. The new proposal includes a specific section on the installation of drought tolerant landscaping, and encourages its installation. PA92-063 Ashland Planning Depart ment — Staff Report City of Ashland May 26, 1992 Page 25 IX-20 The City should exert pressure on the U.S. Forest Service to manage the watershed in ways which are compatible and not detrimental to Ashland's future use of the watershed as the City's water supply. Uses of the watershed which cause increased sedimentation in Reeder Reservoir should be very strongly opposed by the City. Council policy. The proposed changes will have no effect upon the successful implementation of this policy. IX-21 Ensure that the City's efforts to remove sediment from Reeder Reservoir have as little hannful environmental impacts on Ashland and Bear Creeks as possible. Council policy. The proposed changes will have no effect upon the successful implementation of this policy. GOAL: TO PROVIDE AN ADEQUATE STORM WATER DRAINAGE SYSTEM THROUGHOUT THE ENTIRE CITY OF ASHLAND. POLICIES: IX-22 The City should fund and develop an overall storm water management plan for the entire City. Council policy. The proposed changes will have no effect upon the successful implementation of this policy. IX-23 Ensure that all new developments include a drainage system which protects adjoining property as much as possible. Chapters 18.72 (Site Review); 18.80 (Subdivisions); 18.88 (Performance Standards); 1892 (Parking); 18.62 (Physical Constraints). The existing and proposed ordinances require that all new developments provide a drainage plan approved by the City Engineer. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 26 a(p `1111 t6 !� /_ IX-24 Encourage drainage systems that utilize natural drainage ways and minimize the amount and rate of surface runoff. Chapters 18.88 (Performance Standards); 18.72_ (Site Review); 18.62 (Physical Constraints). The existing and proposed ordinance require that a drainage plan be submitted and approved by the City Engineer. IX-26 In all new developments, discourage the pumping of stone water drainage, including -the use of sump pumps. Same as IX-23; Council policy. The proposed changes will have no effect upon the successful implementation of this policy. GOAL: PROVIDE SYSTEMATIC CONTROL OF THE SOLID WASTE PROCESS FROM COLLECTION TO STORAGE, EMPHASIZING EFFICIENCY, RESOURCE RECOVERY AND ENVIRONMENTAL PROTECTION. POLICIES: )X-27 Encourage opportunities for recycling and resource recovery in all solid waste collection programs. Council Policy, Chapter 1972 (Site Design) The proposed changes include a requirement that all Level III developments shall include a recycling area. ' IX-29 The City shall coordinate with Jackson County on the provision of solid waste disposal sites to meet current and long-range needs. Council policy. The proposed changes will have no effect upon the successful implementation of this policy. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 27 GOAL: MAKE MAXIMUM EFFORT TOWARD UTILIZATION OF PRESENT AND FUTURE EDUCATIONAL AND RECREATIONAL FACILITIES AND RESOURCES THROUGH PUBLIC, PRIVATE AND CITY COOPERATION.. POLICIES: 1X-33 The City shall coordinate with Jackson County on the provision of solid waste disposal sites to meet current and long-range needs. Council policy. The proposed changes will have no effect upon the successful implementation of this policy. GOAL: MAKE MAXIMUM EFFORT TOWARD UTILIZATION OF PRESENT AND FUTURE,EDUCATIONAL AND RECREATIONAL FACILITIES AND RESOURCES THROUGH PUBLIC, PRIVATE AND CITY COOPERATION. POLICIES: IX-34 Encourage cooperation between the City and School District when new school facilities are considered or when City action affects the School District. City Policy, The proposed changes will have no effect upon the successful implementation of this policy. IX-35 Encourage early acquisition of school sites of sufficient size for school/park facilities. City Policy. The proposed changes will have no effect upon the successful implementation of this policy. CHAPTER X - TRANSPORTATION GOAL: - PROVIDE A TRANSPORTATION SYSTEM WHICH IS SAFE, DIVERSIFIED, COST AND ENVIRONMENTALLY EFFICIENT, EMPHASIZES ALTERNATE MODES OF TRANSPORT, MEETS THE NEEDS OF THE TRANSPORTATION PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 28 F'�. 01 A DISADVANTAGED, AND ENHANCES THE LOCAL ECONOMY, SCENERY AND NEIGHBORHOODS. POLICIES: X-1 Street Conditions a) Coordinate the City transportation system with County, regiona4 State and federal plans. Council policy. The proposed changes will have no effect upon the successful implementation of this policy. b) Unpaved and poorly surfaced streets should be improved to provide more efficient traffic flows. Capital Improvement Program; Chapter 18.72, 18.76, 1&80, 1&84, and 18.85 The criteria for approval of a development under the Site Design and Use Standards includes that "adequate capacity" must be shown for "paved access to and through the development". Therefore, should development be proposed on an un- or under- improved street, the City can require full paving improvements. c) Prohibit the formation of new unpaved roads by forbidding development to occur . on roads which are unpaved and unopened. Chapter 18.72, 18.76, 1&80, 18.84, and 1&88. See response to X-1 b) above. X-3 Street Dedications and Design c) Require new street projects to ensure minimal impact on terrain and natural vegetation- Council Policy. The proposed changes will have no effect upon the successful implementation of this policy. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 29 t'►,� Z"1 d) Consider topography, soil characteristics, geologic conditions, drainage patterns, potential runoff quantities, type of land uses, and purpose of streets when developing new street projects. . Chapter 18.72, 18.76, 18.80, 18.84, and 18.88. The existing requirements addressing this policy, and included in the Standards, are not proposed for change as part of this proposal. D New streets shall be constructed to a size appropriate to the expected traffic flow. Same as X-3d. See X-3d above. g) Street locations and design shall preserve the character of neighborhoods. Same as X-3d See X-3d above. h) Through automobile traffic in residential neighborhoods shall be discouraged through street design. Same as X-3d See X-3d above. i)• Require landscaping and noise reduction measures in any street design or improvement adversely impacting a neighborhood area Same as X-3d; Chapter 18.72 (Site Review). The Site Design and Use Standards contain specific requirements for the buffering of adjacent properties from any adverse impacts. j) Encourage efforts to landscape and beautify existing streets, ensuring adequate visibility for vehicles and pedestrians. Council Policy. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 30 The Standards contain specific requirements regarding vision clearance areas and for street tree and median landscaping of public streets. X-4 Access a) Maintain carrying capacity and ease of movement of arterial and other streets by the use of limited access through the site review process. Chapter 18.72. The existing Controlled Access standards of the Site Design Standards have been maintained in this proposed change., Further, the specific criteria for approval of a project require that adequate capacity of street systems be available for any development. b) Direct access onto streets designated as arterial should be discouraged whenever an alternative exists or can be made available. Chapter 18.72, 1&76, 18.80, 18.84, and 18.88. The existing and proposed Site Design Standards allows the City to require that access be from a lower order street, whenever possible, rather than an arterial. c) New direct access to arterial should be allowed only when land use and traffic patterns of the surrounding area have been considered. Chapter 1872, 1&76, 1880; 18.84, and 18.88. See X-4b above. d) . Require,design that combines the access of several developments to a single point in new evelopments. Chapter 18.72, 1876, 18.80, -18.84, and 1888. The Controlled access standards of the existing and proposed ordinances clearly addresses the combination of several access points. X-5 Growth a) Encourage street design improvements which will speed and smooth the flow of traffic. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 31 Council Policy. The proposed changes will have no effect upon the successful implementation of this policy. c) Monitor traffic flows and determine streets and intersections where capacity problems may arise. Plan update policy. The proposed changes will have no effect upon the successful implementation of this policy. Further, the current and proposed ordinance require that there be a finding of adequate capacity of the street system prior to approval of the project. X-6 Pedestrians and Bikeways a) Pedestrian traffic should be separated from auto traffic on streets and in parking lots. Chapters 1&72 (Site Review); 1&92 (Parking); 18.88 (Performance Standards). These new proposed standards include specific requirements regarding pedestrian facilities, requiring the separation of pedestrian traffic from auto. And developments of one acre or more must provide a pedestrian circulation plan for the site, integrating the interior pedestrian routes with the exterior. Parking lots of 50 or more spaces must provide protected, raised pedestrian walkways. b)• Pedestrians should be separated from bicycle traffic when possible, as the two are not compatible bh the same pathway. Same as X-6a, Council Policy. See X-6a above. Similarly, a pedestrian and bicycle circulation plan is required for developments of one acre or greater in area c) Provide adequate pedestrian facilities in conjunction with all new street improvement projects and all new commercial, industrial and residential developments. Chapter I&72, 18.76, 18.80, 18.84, and I&88; Council Policy on City projects. PA92-063 Ashland.Planning Department — Staff Report City of Ashland May 26, 1992 e Page 32 ,y)--7 / The new Site Design and Use Standards require that sidewalks be provided on all street frontages as part of the development. d) Minimize conflicts between transportation types, especially when those conflicts create a particularly hazardous area Same as X-6a The requirement of the new Standards for pedestrian and bicycle circulation plans, as well as the standard auto access/parking layout will ensure that conflicts are minimized. e) Encourage off-street pedestrian pathways to offer direct, safe routes Same as X-6a See X-6a above. g) Provide appropriate bicycle facilities in conjunction with all new street improvement projects and all new commercial, industrial and residential developments. Same as X-6c. See X-6a and X-6b above. j) Provide or require secure bicycle storage in areas such as commercial centers, recreational areas, and employment centers . Same as X-6a . Bicycle parking is required under the Off-Street parking ordinance and will not be adversely affected by this proposal. X-7 Railroads a) Encourage the use of rail transport for the movement of goods as a means of conserving energy . Council policy; Comp Plan Map (Industrial Zones) . PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 33 ' y 22 The proposed changes will have no effect upon the successful implementation of this policy. b) Mitigate railroad noise through the use of berming and landscaping in developments adjacent to the railroad and which are impacted by railroad noise. Chapter 18.72 (Site Review). The proposed changes do not affect the existing buffering requirements in the Site Design Standards. X-8 Mass Transit a) Encourage use and public awareness of local bus systems by City residents. Council policy. The proposed changes will have no effect upon the successful implementation of this policy. b) Encourage the local bus system to improve accessibility and convenience for commuters through scheduling and routing programs. Council-policy . The Site Design and Use Standards will result in a more transit oriented design that provides increased accessibility and convenience for riders. Further, Level III developments will be required to provide transit facilities where appropriate. c) Suggest changes in the present bus system to improve service and increase ridership. Council policy . The proposed changes will have no effect upon the successful implementation of this policy. Further, see X-8b above. e) Consider the special needs of the handicapped and transportation disadvantaged when developing and implementing mass transit and transportation systems. Council policy. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 34 &L% .� , The proposed changes will have no effect upon the successful implementation of this policy. Further, see X-8b above. X-9 Fuel Consumption and Air Pollution a) Encourage residents of the City to use bicycling and walking as alternatives to the automobile whenever possible. Council policy. The proposed Site Design and Use Standards require designs that address the specific needs of pedestrian and bicyclist in all developments. This is done through providing separate pedestrian facilities, covered bike parking, and bicycle routes. Availability of the facilities will result in greater use of these transportation alternatives to the automobile. b) Encourage ride-sharing programs (carpooling) in both the public and private sectors. Council Policy. The proposed changes will have no effect upon the successful implementation of this policy. c) Encourage education programs showing the energy savings and pollution reduction resulting from alternate modes of travel and ride-sharing. Council policy. The proposed changes will have no effect upon the successful implementation of this policy. d) Discourage the use of drive-up windows through the implementing ordinances. Council policy; Chapter 18.72 (Site Review). The total number of drive-up windows is limited within the City by the current site review ordinance. Proposed changes involve deleting the Drive-Up uses section from the Site Design chapter (18.72) and moving it to the C-1 Chapter (1832). Limitations are still proposed on the number of windows allowed within the City, and the design of the PA92-063 Ashland Planning Department — Staff Report City of Ashland May 269 1992 Page 35 1 nc use will be required to comply with all requirements of the Site Design and Use Standards. X-10 Parking a) Discourage non-residential vehicle parking in residential neighborhoods. Council policy; Chapter 11.24. The proposed changes will have no effect upon the successful implementation of this policy. e) Develop additional loading zones and bus parking spaces and encourage the use of exi ting facilities. Chapter 18.72. The new proposal requires that Level III developments provide transit amenities and facilities a part of their overall development. g) Require effective landscaping throughout continuous paved parking areas to increase shading, screening and buffering aesthetics and for percolation of water into the groundwater table . Chapters 18.72 (Site Review), 18.92 (Parking). The new standards contain specific requirements for landscaping of parking areas, increasing the number of trees required from 1 per 10 spaces to 1 per 7 parking spaces. Further, the parking area must have 7% of the area landscaped, and this has also been further defined in the new proposal. CHAPTER XI - ENERGY, AIR, AND WATER CONSERVATION GOALS AND POLICIES GOALS: THE CITY SHALL STRIVE, IN EVERY APPROPRIATE WAY, TO REDUCE ENERGY CONSUMPTION WITHIN THE COMMUNITY. WATER CONSERVATION AND AIR QUALITY ENHANCEMENT SHOULD ALSO BE PROMOTED. PROGRAMS SHOULD ALSO BE PROMOTED. PROGRAMS SHOULD EMPHASIZE GREATER EFFICIENCY IN END USE, RATHER THAN SACRIFICES IN LIVING STANDARDS. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 36 IN GENERAL, POLICIES THAT EFFECT CHANGE THROUGH A COMBINATION OF ECONOMIC INCENTIVES AND PUBLIC EDUCATION SHALL BE CONSIDERED MORE APPROPRIATE THAN POLICIES INVOLVING STRICT LEGAL REQUIREMENTS OR MANDATES. THE CITY SHALL GIVE DUE ATTENTION TO ENERGY AND RESOURCE CONSERVATION AND AIR QUALITY ENHANCEMENT IN ALL PLANNING ACTIONS AND CITY ACTIVITIES. POLICIES: XI-1 Information and Education A) The City shall continue to develop clear information for the general public to help educate them on energy conservation, load shaping, water conservation and air quality enhancement. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. C) The City shall strive to ensure that policies from various City departments do not conflict with each other but enhance not only each other, but also the overall goal of fostering wise resource usage. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. D)The City shall-continue to provide creditable energy information to the general public. The competitive energy markets of today should not bias City policy or the reliability of our information. We should not promote the use of one fuel over another, but strive to reduce all forms of energy and resource usage. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 37 Ir 37 E) The City can gain invaluable information and assistance from other utilities and utility organizations. We should continue our active role and communication network with these entities. That way we can learn from their programs and experiences. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. F) The City's utility billing process provides us with a valuable means of communication with our citizens. We should continue to utilize bill inserts to inform and educate our citizens, and promote our goals and programs. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. XI-2) Existing Housing A) Homes already in existence will continue to constitute the vast majority of the City's housing stock Moreover, the older, existing homes typically have a greater need for weatherization due to poorly developed insulation technology and a lack of concern for energy efficiency at the time of their construction. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. B) Weatherization of homes that heat primarily with wood heat can greatly enhance the County's air quality. Replacement of older wood stoves with new certified clean buiiiing woodstoves should also be encouraged. The State Home Oil Weatherization program (SHOR9 and the City's Save Our Livability, View and Environment (SOLVE) program provide funding mechanisms (i.e. grants and loans) to help citizens weatherize wood heated homes. The City shall make efforts to publicize and facilitate using these programs for this purpose. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 38 c� 38 C) Program experience from other areas indicates,that water conservation in existing homes can provide additional water for growth. Programs aimed at acquiring this resource shall be thoroughly evaluated on equal footing with new supply options. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. D) Energy efficient appliances represent a cost effective energy conservation resource. People should be encouraged to install energy efficient appliances. Incentive programs, codes and rebates are possible ways to foster this policy. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. E) The cost of photovoltaics continues to decline. At some point in the future, they could be cost competitive with alternative forms of energy generation. The City needs to monitor this technology and accept and embrace it when it becomes cost effective for our citizens to utilize. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. F) Lighting technology is evolving quite rapidly. This area could also provide a cost effective strategy to pursue in homes. The City shall keep updated as this technology evolves and help educate citizens who could benefit from these technological advances. Council Policy . The proposed changes will have no effect upon the successful implementation of this policy. H) Energy rating and certification systems for existing homes are gaining more prominence throughout the United States. They utilize the competitive marketplace to reward energy conservation efforts. There exists potential in Ashland to encourage PA92-063 Ashland Planning Department — Staff Report City of Ashland May, 26, 1992 Page 39 weatherization and appliance upgrades by such a system. We shall explore the costs and benefits of employing such a system. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. I) Solar water heaters, coupled with State tax credits, can be a cost effective investment for some households in Ashland. We shall make tax credit information, technical assistance, and economic analyses available to Ashland citizens for whom solar water heaters are an attractive investment. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. J) Multi family housing is difficult to weatherize because most owners do not pay heating bills, but their tenants do. Therefore, other types of motivation is necessary to encourage weatherization of multi family units. However, utility weatherization programs, coupled with the State Business Energy Tax Credits (BETC), can sometimes sufficiently motivate owners. The City shall promote and educate landlords to the benefits of weatherization along with the BETC to reach this difficult market. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. XI-3 New Housing A) The City's Super Good Cents new home certification program has been very successful in encouraging new energy efficient electrically heated homes to be built. We shall continue to aggressively market_ this program and assure its continued success. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. PA92-063 Ashland Planning Department — Staff Report City of-Ashland May 26, 1992 Page 40 ll �y B) Some new homes are not built to the efficiency levels of Super Good Cents homes. Efforts shall be made to educate all builders in the benefits of energy conservation and encourage higher levels of conservation in all new homes. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. C) New homes and apartments are being built which do not utilize the latest technological advances in water consuming devices. The City shall use any legal means to insure that only water conserving equipment be installed in new construction. This should be done to accommodate growth with lesser incremental water demand and also to eliminate the need to return to these homes later to retrofit them with water conserving devices. State Building Code, Council Policy The proposed Standards contain a section on water conserving landscaping, which can be used as an incentive for increased density in multi-family development. The specific standards are included in the new proposal. D) Passive solar design and sun tempering are very cost effective in new home construction. They shall be encouraged in new housing developments and individual houses. Council Policy Design considerations of the site, including solar access have always been included in the Site Design process, and continue to be included as part of this new proposal. E) The City shall address overall energy usage of new developments instead of just looking at houses on an individual basis. Areas to be considered could be transportation energy, recycling, composting, communal gardens, water usage and solar access protection. 18.70, 18.72, 18.84, 18.88, AMC The Site Design Standards require that the energy usage requirements of all developments be submitted as part of the formal Site Review application process, allowing the City the opportunity to review and respond to the energy strategies proposed. Further, the overall pedestrian/bike/transit oriented designs will also encourage reductions in the use of energy for transportation. Water usage is encouraged PA92-063 Ashland Planning Department —. Staff Report City of Ashland May 26, 1992 Page 41 to be decreased through the use of water conserving landscaping, as outlined in the new section of the proposal. Recycling areas are required of all Level III developments. XI-4 Commercial and Industrial Sectors A) Very little energy conservation has occurred in this sector in Ashland. BPA will be sponsoring commercial conservation programs in the next decade to begin capturing this resource. The City shall keep abreast of these developments and offer these programs to our commercial customers as they become available. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. . B) The State Small Scale Energy Loan Program and Business Energy Tax Credit can help finance energy conservation in the commercial%tndustrial sector. Tile City shall publicize their existence in conjunction with any commercial conservation programs we offer and to any other interested businesses. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. C) The City's Energy Smart Design Assistance Program, sponsored by BPA for new commercial buildings and major commercial remodels, can have a significant effect on energy usage in commercial buildings. The City shall continue to aggressively market this service and also encourage BPA to continue the program beyond the initial three year period. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. D) If BPA does not make a commercial energy auditing program for existing businesses available by 1993, the City shall investigate starting our own commercial energy auditing program. Such a program could rely on reliable information, education, awards, civic pride, peer pressure and possibly even financial incentives to encourage energy and water conservation in this sector. Council Policy PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 42 The proposed changes will have no effect upon the successful implementation of this policy. E) The City knows very little about the potential for water use efficiency in this sector. We need to begin gathering data about this sector so water conservation can be evaluated for businesses in Ashland. Council Policy The proposed changes will have no effect.upon the successful implementation of this policy. F) The City shall ensure that Chapter 53 of the Oregon Building Code, which deals with energy conservation, is adequately enforced for businesses being constructed in Ashland The City's new Electrical Inspector could be especially helpful in this by evaluating lighting systems for not only code compliance, but also for cost effective investments beyond code requirements. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. XT5 Land Use Planning and Zoning D) All planning applications for new commercial, industrial or large residential buildings (I e. Site Reviews, Conditional Use Permits, Variances, etc) shall include the following information as part of the application or prior to building permit issuance: 18.72, 18.104, AMC -Building plans to scale of the proposed structure including elevations showing all windows on all sides of the structure. -Proposed material and levels (R-Values) of insulation of the ceiling, floor and all walls of the structure. -Type and size of the proposed lighting and heating system for the structure- -A description of the proposed fighting system for the structure. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 43 4A S -A description of any types of energy used during the production of a product or service delivered or produced by the use. (This applies mostly to industrial uses.) A description of the method of water heating, if any, proposed for the structure. This information shall also include your best estimate as to the total annual amount and temperature of hot,water that will be required for the proposed use A description of the method of refrigeration, if any, proposed for the structure. (This is usually associated with food and frozen food) This information shall also include an estimate of the total amount of the annual refrigeration load of the proposed building. Any other energy information which will aid the City's Conservation Division in computing the above items. These requirements are presently required of all commercial and multi-family developments processed under the Site Review Chapter. These requirements will continue with the new proposed standards. XI-6 Load Control and Shaping A) The City shall investigate the cost and benefits of various load control strategies for residential electric water heating systems and space heating systems. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. B) Our citizens have very little understanding of the distinction between energy and capacity (or demand). If properly educated on this concept, many people might vo&ntarily change discretionary energy usage patterns in a way which could help shape the City-wide electric load Council Policy The proposed changes will have no effect upon the successful implementation of this policy. C) Energy and demand rate structures can be used to encourage commercial%uulustrial consumers to reduce their total electric demand on the City's PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 44 - 2 Al AL& i electric system. As rates are changed in the future, the goal of load management shall receive due consideration in these rate setting matters. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. D) The newly installed remote metering systems at our substations could provide instantaneous readouts of electric usage through use of a phone line, computer and modem. The City needs to investigate the cost and benefits of setting up this system. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. E) On peak and off peak electric rates and/or demand charges could give the correct pricing signals to consumers in encouraging load reductions. However, the City's present metering system does not have this capability. Any changes in our metering system should consider this capability and the cost and benefits it could provide. Council Policy The proposed changes will have no effect upon the successful implementation of this Policy. F) Load management programs should share the cost savings with citizens providing the load management savings. Also, they should be designed so as to not inconvenience the customer or reduce his standard of living. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. G) The City's latgest electricity consumers could possibly alter their load patterns and result in wholesale electric bill savings for the City. We should work with these citizens and see if this is feasible and cost effective. Council Policy PA92-063- Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 45 The proposed changes will have no effect upon the successful implementation of this policy. XI-7 Water Conservation A) Water rates currently are flat in the residential and commercial sector. An inverted or increased block rate (Le. more water usage costs more per unit) can help give the correct pricing signals to citizens. The City shall consider changing the water rates to encourage water conservation and reduce waste. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. B) The public needs to be educated about water usage and water conservation. Typical water usage by application needs to be publicized so citizens can make more informed decisions about water usage. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. C) Irrigation is a large water usage and it also can be accomplished with lower quality water. Therefore, water conservation efforts shall be directed toward an overall reduction of water usage (conservation) and substitution of lower quality water for outdoor irrigation Council Policy The new proposal includes a new section of the Standards referring to Water Conserving Landscaping. This new section will assist in the design and installation of more water efficient landscaping in both commercial and multi-family residential developments. D) Under current state law, as lands with TID irrigation rights use annexed to the City and converted_to urban uses, the TID water right must be surrendered. If these uses could continue to utilize TID water for landscaping and irrigation, new water demand.could be significantly reduced on newly annexed land. The City shall explore ways to see if these could be facilitated. Council Policy PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 46 ":s.1A /_ The proposed changes will have no effect upon the successful implementation of this policy. E) The City shall maintain City facilities which deliver TID water to City residents to ensure that this system is usable to the maximum extent for irrigation. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. M-8 Future Considerations A) There would be advantages to the City if we were to become a full energy provider Therefore, if the gas company becomes available for sale, the City should thoroughly evaluate this option of purchasing the gas company's infrastructure within the city limits. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. ' B) The future will be quite dynamic and volatile in the energy arena. The City needs to actively keep abreast of new advances in technology and embrace and encourage ones which can benefit water conservation, air quality, energy conservation or Production. Council Policy The proposed changes will have no effect upon the successful implementation of this policy., C) Smart homes, computer and other new electronic devices will require a higher level of electric service and expertise than Curren_dy required. The City has to take whatever measures necessary to ensure that this quality electric service and expertise is available for our citizens Council Policy The proposed changes will have no effect upon the successful implementation of this policy. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 47 Jet �� D) Small scale energy production systems are becoming less expensive and more common The City needs to make sure that we accommodate this change and integrate into our electric system so citizens will not be tempted to bypass our electric system entirely. Council Policy The proposed changes will have no effect upon the successful implementation of this policy. E) Utilities are beginning to learn that we can no longer just sell our product. We must continue to educate people on the wise use of energy. Our responsibility no longer ends at delivering power to the meter, it extends throughout the entire process of using our product. Conservation shall serve as the foundation.of programs designed to meet this new challenge Council Policy The proposed changes will have no effect upon the successful implementation of this policy. IV. Conclusions and Recommendations , The proposal presented to you here represents many hours of work and dedication by the Commercial Development Standards Committee. Further, it represents the input of many different sources, and is perhaps one of the finest amalgams of design issues ever put together for a city of 17,000. The developments resulting from these design-standards would be aesthetically pleasing, human in scale, and friendly to pedestrians, bicyclists, and transit riders. Overall, they will dncompass many of the fortes and desires that many Ashlandees ward. But it must also be remembered that certain portions of the standards, such as the maximum limits on size and dimensions, will'probably discourage certain sectors of retailing development, maintaining many of the lower priced shopping centers in Medford. This could result in fewer jobs locally, and increased trips to Medford for competitive prices from the larger retailers. The Commission and ultimately the City Council will receive additional testimony regarding these issues, both pro and con. You must weigh all of these issues carefully in ending up at your final decision. PA92-063 Ashland Planning Department — Staff Report City of Ashland May 26, 1992 Page 48 �Q . w ASHLAND PLANNING COMMISSION SPECIAL MEETING MAY 26, 1992 CALL TO ORDER The meeting was called to order by Chairperson Barbara Jarvis at 7:40 p.m. Others Commissioners present were Powell, Armitage, Hibbert, Bingham, Cloer, and Carr. Staff present were Fregonese, McLaughlin, and Yates. TYPE III PUBLIC HEARING PLANNING ACTION 92-063 ADOPTION OF A NEW CHAPTER 18.72, SITE DESIGN AND USE STANDARDS OF THE ASHLAND LAND USE ORDINANCE, AND AMENDMENTS TO ASHLAND'S SITE DESIGN AND USE GUIDELINES, WITH RESPECT TO LARGE SCALE COMMERCIAL DEVELOPMENT. Fregonese gave a brief history of this planning action as outlined in the packet. The result of the Committee's work is included in the packet including letters and other materials pertinent to this action. The City Council asked for a public hearing before the Planning Commission for the complete re-adoption of the Site Design and Use Standards and Site Design and Use Guidelines. The recommendations of the Commercial Development Standards Committee have been incorporated into these two documents. Some material on xeriscaping and energy conservation have been added. There are also new drawings of conceptual stages of design. The approval standards used are law. The supplemental text of explanation does not have legal standing.. The Site Design and Use Ordinance sets up the criteria for approval. The ordinance brings in the Site Design and Use Guidelines. The Staff Report includes Findings supported by the Comprehensive Plan. Fregonese showed a video done by the CDSC. Jarvis and Carr noted they had seen the video before and therefore did not view it at this meeting. Fregonese reviewed each design,standard from Level I to Level III (beginning on page 17 of the Site Design and Use Standards). Level l would include areas such as Hersey, Jefferson, Washington Streets—areas less visible to the public. These applications would be done as staff permits or staff review with minimal notification to neighbors. A developer could get through this process in about three months. There are no size limitations in Level I. Fregonese referred to the Detail Site Review Zones Map, ,explaining that the shaded areas are Level If or Level III. The map seemed somewhat confusing and Fregonese decided it would be better to have a more understandable map for each level. s ' A Special Area Plan is a plan such as the Highway 66 Plan or the Downtown Plan that would include special planning for a particular building site. Ashland does not have a Special Area Plan at this time. On page 24 of the Site Design and Use Standards, add the word "public" under "D. Recycling". Sites included in Levels II and III would be the most visible to the public. It was explained that the 45,000 square foot limitation was created because the proposed Buy Rite shopping center was chosen as an example of a building that was approved without controversy. Fregonese displayed overheads which showed modes of travel to work. Cloer distributed a paper he had written with some of his thoughts on growth management. . He felt the Commission needs to be a part of a national effort to take some responsibility for refining the human resources in our society. If we export out of Ashland, it increases the commuting as well as increasing the cost of living in Ashland. As it becomes nicer and nicer for some of the citizens of Ashland, it also becomes increasingly difficult for lower income residents to live in Ashland. Jarvis shares some of the same concerns as Cloer. If there is not adequate commercial development, there could be significant problems with the budget and tax base. Powell, on the other hand, felt consumer habits will be changing in the future, with shopping perhaps simplifying. She cannot conceive of shopping in a grocery store over 45,000 square feet. Carr said the 45,000 sq:ft. cap bothered her when she was serving on CDSC as the committee was told that economics were not their direct concern, however, she feels economics are a consideration. Working at a minimum wage in Ashland is possible, but it is becoming just too hard. She mentioned an informal survey she took at Costco and found that their employees are paid a sufficient wage with benefits, which would seem to top many minimum wage jobs available in Ashland. She would like to see the square footage cap removed. Bingham also noted that his long-term employees who are his higher paid workers seem to be moving to Talent while working in Ashland. They have told him they can ASHLAND PLANNING COMMISSION 2 MINUTES MAY 26, 1992 no longer afford to live in Ashland. He believes the needs of the community should dictate the size of buildings. PUBLIC HEARING DAVID LANE, 1700 E. Main, wondered where it is mentioned under Level II and III that anything over 10,000 square feet would require a public hearing. Fregonese responded it is in the Site Review ordinance and that anything that is Level III would require a public hearing (page 3 of the ordinance, Section 18.72.040C). The limitations should be in both the ordinance and the guidelines. On behalf of Friends of Ashland, Lane said that even though the document is confusing, it is good to see what has come out of the CDSC. Some of Friends concerns have not been addressed. What is dealt with is site design, not conditional use permits. Site review contains standards but no criteria. Conditional use_permits contain criteria-livability in particular. Under site design there is no way to judge the standards. Lane feels strongly that there needs to be public input either through the CUP on large scale projects or input earlier in the process. The site design ordinance still limits public input. Friends of Ashland supports limiting the maximum size of a project and would like to see the square footage even smaller. He suggested that the lack of opposition to the Buy Rite expansion had nothing to do with the size of it. It was because it was a locally owned store. _ He asked the Commission not to use that example as a way of judging the rest of the town. Lane again emphasized the need for public input at the time a development is proposed. He mentioned that the Special Area Plan locks the public out of input. Friends of Ashland and 1,100 respondents to their questionnaire regarding growth, are not afraid of the unknown but afraid of the known examples of what has happened to a community through unbridled expansion and growth. In answer to questioning from the Commissioners, Lane would prefer the CUP process to kick in for development over 20,000 square feet. Jarvis said she thought the approval criteria are the same as a conditional use. She asked Lane what impacts are different in site design vs. CUP. Lane did not believe a project could be appealed on the "standards". Jarvis felt a project could be appealed on many tangible "standards" in the site design documents as proposed. Lane would like to maintain the ability to give input on the impact of a project. ASHLAND PLANNING COMMISSION 3 MINUTES MAY 26, 1992 BOB HUNTER, speaking on behalf of Mr. and Mrs. Rydbom, owners of Ashland Shopping Center, explained that this document makes the shopping center non- conforming because it exceeds the 45,000 square foot limitation. In the event of fire or other damage that could occur, the owners would have to go through a CUP process to repair or replace the structure. Several problems could arise: tenants have existing leases that would require the landlord to repair and restore the buildings in the event of damage. Under this proposed process, the landlord would not be able to abide by his agreement with his tenants, the tenants could terminate their leases or leave the center or seek damages. In turn, the landlord could have difficulty meeting financial obligations, etc. There could also be problems if a tenant wanted to make structural changes and because it is non-conforming it would cause them to have to go through the CUP process. Hunter would recommend as follows: The square footage limitation be increased to 50,000 square feet or if left at 45,000 square feet, exempt not only the C-1-D zone from the 45,000 square foot limitation and the 300 foot length limitation, but exempt all existing structures that are in excess of 45,000 square feet so-they would not be non-conforming. BOB BLANKHOLM, 202 Oak Lawn, said this document is being discussed because of three or four outlandish proposals such as the museum. He does not see anything wrong with the CUP process. DEBBIE MILLER, 160 Normal, said people have chosen to live in Ashland or locate their business here based on the quality of life. She maintains that size limitations imposed by the proposed standards (or lower) would not deter the kinds of businesses Ashland is seeking for living wages (as per the Comp Plan). She serves on the Business Facilitating Committee at the Chamber of Commerce. She has found people that want to locate here like the community values Ashland has to offer. They are fleeing from places that have a shopping center on every corner. Miller feels that stores such as Fred Meyer and K-Mart lack "human scale". Fregonese wondered how Miller would define a "project". Miller responded that a project would include buildings that look essentially the same and built by the same contractor and that require an enormous amount of parking, for instance, Ashland Shopping Center as opposed to a block in downtown. Cloer could not quite imagine where the big commercial projects will be built that Miller referred to, but is bothered that Friends of Ashland or others would like to design commercial activities into small buildings, giving heavy consideration to aesthetics and human scale, whether or not it meets the demands or shopping needs of the citizens of Ashland. Miller said the downtown is viable because there is diversity of design and attractive buildings on a human scale. ASHLAND PLANNING COMMISSION 4 MINUTES MAY 26, 1992 Carr asked Miller what she meant by "less impact". Miller answered negative impact such as traffic or when a person's way of life is affected by what is built next door. She explained "human scale" as a building that doesn't make a person feel overwhelmed. "Quality of life" is a subjective term based on streets not at capacity, a place to bicycle, open space, etc. Fregonese interjected that he believed there is a provision allowing Ashland Shopping Center to rebuild it exactly as it was. Any change that they would want to make that would be cost effective could not be done without a CUP. He noted that the CUP process frightens applicants. Fregonese addressed Lane's remarks about criteria and standards. These documents do contain criteria and as on page 6, every facility mentioned has a defined capacity either in an adopted city document or in the form of a resolution. All standards have to be proven by the applicant. The public can demand proof that the standards are being met. If none of the standards are proven adequately, it would be a fairly easy task to appeal to LUBA. In the case of livability, it can be viewed many different ways, but capacity is either there or it is not. If an applicant were to meet all the standards in the proposed document, then it should be acceptable to the community. The document would be in place to reflect community values. COMMISSIONERS DISCUSSION AND MOTION Carr asked that the _10,000 square foot be cross-referenced in both documents with clear language. Bingham was concerned that the document is complex and difficult for the lay person to understand. Fregonese suggested it would be helpful to have the guidelines and approval criteria together in the document. After discussion, Fregonese said he would bring back perhaps a two level process with clear mapping to the next meeting. Hibbert agreed with the public hearing sentiments. However, he believes the way to arrive at what they want is not in size limitations, but in standards. He would like to see under Level,III - Orientation of Scale (page 22) - delete #2 in its entirety. Delete the first sentence in #3. Standards will make any project valuable, not square footage. Armitage believes the testimony indicates citizens want caps and less than those in the document. ASHLAND PLANNING COMMISSION 5 MINUTES MAY 26, 1992 Jarvis asked Fregonese to codify the standards since it is difficult to have approval standards in the guidelines and not in the ordinance. Discussion ensued regarding size limitation of 45,000 square feet. Cloer felt that by capping, this would be deciding what kind of buildings would eventually be built at the interchange. Fregonese said that the ordinances will evolve with the changes in the community. Bingham agreed with Hibbert and sees the cap as unduly restrictive. The way to get what we want from commercial development is not to get into 'commercial xenophobia" and send a message that the city does not want certain kinds of businesses but to have strict standards. Jarvis said that a proposed building does not necessarily have to be a grocery store or retail store. Would a computer business be turned away because of size? There was a vote with Jarvis, Hibbert, Bingham, Carr and Cloer voting "yes" for removing the 45,000 square foot limitation and Powell and Armitage voting "no" to leave the limitation. Several.alternatives were discussed such as a CUP over 45,000 square foot or adding another level of approval. Fregonese said Staff would work on this issue and bring it back to a June 23rd meeting at 7:30 p.m. CARR MOVED TO CONTINUE THE MEETING UNTIL 11:15 P.M. POWELL SECONDED THE MOTION AND IT WAS CARRIED WITH JARVIS DISSENTING. Also of concern was the Ashland Shopping Center or existing buildings redeveloping and how to address their concerns. Fregonese said if the buildings needed to be rebuilt then they could build two separate 25,000 square foot buildings separated by 30 feet that could meet the standards and would not need a CUP, however, they could choose to go through the CUP process if they wanted to build a 50,000 square foot structure. Hibbert felt that was important, but it is the standards set, not the size of the building that is critical to what kind of a structure and business goes on. It was agreed to remove the Special Area Plan from the document. ADJOURNMENT The meeting was adjourned at 11:15 P.M. ASHLAND PLANNING COMMISSION 6 MINUTES MAY 26, 1992 r'. rll { ASHLAND PLANNING COMMISSION MINUTES JUNE 23 , 1992 0,71 CALL TO ORDER The meeting was called to order at 7 : 35 p.m. by Chairperson Barbara Jarvis. Other Commissioners present were Armitage, Bingham, Hibbert, Cloer, Powell, and Carr. Staff present were Fregonese, McLaughlin, Molnar and Yates. APPROVAL OF MINUTES Carr moved to approve the Minutes of the May 26, 1992 meeting, Powell seconded the motion and it was approved. STAFF REPORT There were some changes made from the last meeting that are included in the Commissioners -packets. The Special Area Plan has been eliminated. The descriptions of the projects have been changed from Level I, II, and III to Basic Site Review, Detail Site Review, and Additional Standards for Large Scale Projects to make the language clearer. Maps were added to show the areas of the Detail Site Review Zone. The approval criteria have been numbered so they can be easily referenced. Buildings may be approved if greater than 45, 000 square feet through the CUP process. Fregonese noted that he spoke with Phil Arnold and Susan Reid and they .would prefer not to have a CUP for buildings over 45, 000 but leave the limit in. In addition, a couple of items have been included on the handout beginning: "Additional modifications to the Site Design and Use Standards (STAFF PROPOSALS) " . Armitage questioned item III-A2) and whether a CUP should even be allowed if a building is connected by a common wall and exceeds 45, 000 square feet. Is this bypassing what citizens want? Fregonese said if you ban groups of buildings over 45, 000 square feet, then there are two buildings in town that are non- conforming. If a building were to be vacant for six months, it would no longer be usable. When the building is made non- conforming, it is a very drastic measure. Armitage wondered why a CUP would be allowed for adding onto an existing structure if it is not allowed for a new structure? Fregonese explained because the structure is existing and built legally at the time. It was suggestedthat the wording . "existing in 1992" be added to Section III-A-2) . Jarvis talked with Phil Arnold and he told her was that in the C- I and E-1 zone there is no size limit. Fregonese said there is no size limit outside the Detail Site Review Zone. Jarvis saig Arnold is mainly concerned about retail being any larger than 45, 000 square feet. Fregonese said if the amendments go through, there would be a 20, 000 square foot limit on retail uses in the E-1 zone. Bingham wondered if Staff feels the CUP process for buildings in excess of 45, 000 square feet is preferable to a cap? Fregonese said "no" because he does not believe it would be approved and until the community says these are things they would want approved, it does not seem fair to invite applications. The applicant and the Commission put out a lot of effort for something that is almost sure to fail. Armitage is concerned that an existing structure could start as a 40, 000 square foot building and end up much larger, for instance 80, 000 square feet, quite out of the realm of what the cap intended. Fregonese suggested putting a limit on the amount of square footage that could be expanded under a CUP. .A building could expand by 10% to 15%. Armitage asked the difference between a Type II public hearing and a CUP process. What is the difference in public input. Fregonese stated the amount of public involvement is the same. The difference is in the approval criteria. They are the same except for one clause (CUP criteria 3) . Fregonese explained the difference between Site Review criteria and CUP criteria. Site review (Criteria 3) -- do you meet the standards and the guidelines. The guidelines specify how livability is achieved using specific standards. A CUP (Criteria 3) is used for things that cannot be predicted or things that by their nature are undefined, for example, accessory apartments. Cloer wondered. if Council persons Arnold and Reid are referring to the Friends of Ashland survey when they say "what people want" . He believe'; the survey was simply not accurate. Fregonese felt Arnold and Reid were basing their judgment on what the community wants. They do not want to hurt existing businesses and they want reasonable standards and development of appropriate scale. PUBLIC HEARING DEBBIE MILLER, Normal Avenue, shared comments from another planner from Davis, California. Miller sees Davis as a city with different things to offer but with size limitations. She felt that Davis and Ashland were similar. Fregonese had reviewed the Davis ordinance but said it was not written in a way that could be used in Oregon. In California, citizens are given legislative standing, not quasi-judicial as in Oregon. �L Y COMMISSIONER DISCUSSION AND MOTION ��� � Cloer stated that the basic principle of design is that form follows function because without being able to anticipate the kind of commercial structure needed, why spend time on what size a structure should be. If Cloer was designing a commercial building, he would ask a designer, not a planning department. The Friends of Ashland has not interest in commercial operation, in fact, they have a disinterest. Jarvis went through each new addition by Staff. Under Section B3 of the approval process in the Site Design ordinance, everyone agreed. Section C. Type II Procedures. This section was agreed upon except for D3 which is similar to the Site Design and Use Guidelines under 3A2 . Powell would be willing to let the whole CUP idea go because it seems unfair to lead potential developers to think that something will be approved that will not. She would agree to a CUP for existing structures as long as they do not expand beyond 15%.' Bingham said there are a multitude of reasons he wants to "scrap the cap" . He believes that the argument could continue again, but he sees the vote as five members voting for no cap and two that would vote for a cap. He feels larger buildings need greater scrutiny, but the City should not impose a cap. Hibbert agreed with Bingham and Cloer that size should not be used as a standard. Carr also agreed with Bingham and that through Site Design, the City should be able to get a good building. Armitage said that he would like a cap because after talking with a couple of dozen people, they said they wanted a cap and they did not want a large shopping center type structure. Bingham said he talked with lots of people who think a cap is balderdash. Jarvis said she thinks people tend to look at buildings generically. Most people do not have any notion how big a building is. She tried to help people think about unusual types of businesses that might consider locating here such as an archery range or driving range. Most people think Albertsons looks okay. Jarvis talked with architects who usually have a sense of social responsibility and they have significant concerns about limiting size. You can make "big" look nice. The downtown is big and looks very nice. She believes some people have changed their minds. Carr said the people she has talked with think the size should be appropriate to the use. She felt the most striking example of the Planning Commission work is the Ashland Raquet Club. She asked the Commission to compare it to the tennis club out of Phoenix. Powell on an anctidotal note has talked with people who do not think the City can do anything right. No one wants anymore Albertons stores even if the one we have looks nice. Jarvis mentioned the IIIA2 sections handed out that were in response to last month's meeting. Those in favor of the current section were Carr, Hibbert, Cloer and Bingham. Those in favor of the possible modification were Powell and Armitage. Medinger abstained because he was not present for all the discussion on this issue. Jarvis believes the people who get through the CUP process, are the people with the most money. The CUP weeds out a small business that may need a big building. ' The majority wanted to go with the current section and on Page 3 of Site Review, Second Draft, June 11, 1992 D3 is agreeable. Sections G and I-G1 were agreeable to the Commission. Carr moved to recommend approval to the City Council of PA92-063 with the suggested changes. Hibbert seconded the motion and it carried unanimously. ADJOURNMENT The meeting was adjourned at 9: 10 p.m. S� Chapter 18.72 SITE DESIGN AND USE STANDARDS Sections: 18.72.010 Purpose and Intent. 18.72.020 Definitions. 18.72.030 Application. 18.72.040 Approval Process. 18.72.050 Design Review Forum. 18.72.060 Plans Required. 18.72.070 Criteria for Approval. 18.72.080 Site Design Standards. 18.72.090 Administrative Variance. 18.72.100 Power to Amend Plans. 18.72.110 Landscaping Standards. 18.72.120 Controlled Access. 18.72.140 Light and Glare Performance Standards. 18.72.150 Review by Conservation Coordinator. 18.72.160 Landscaping Maintenance. 18.72.170 Development Standards for Disc Antennas. 18.72.010 Purpose and Intent. The purpose and intent of this Chapter is to regulate the manner in which land in the City is used and developed, to reduce adverse effects.on surrounding property owners and the general public, to create a business environment that is safe and comfortable, to further energy conservation efforts within the City, to enhance the environment for walking,-cycling, and mass transit use, and ensure that high quality development is maintained throughout the City. 18.72.020 Definitions. The following terms are hereby defined as they apply to this Chapter: A. Floor-Area Ratio (FAR) - The gross floor area of all buildings on a lot divided by the lot area. B. Infill - The development of more intensive land uses upon vacant or under-utilized sites. Planning Commission Drag July 29, 1992 1 59 C. Primary Orientation - Direction of the front of a building with the main entrance to the public. 18.72.030 Application. Site design and use standards shall apply to all zones of the city and shall apply to all development indicated in this Chapter, except for those developments which are regulated by the Subdivisions (18.80), the Partitioning (18.76), Manufactured Housing (18.84) and Performance Standards (18.88). 18.72.040 Approval Process. A. Staff Permit. The following types of developments shall be subject to approval under the Staff Permit Procedure. Any Staff Permit may be processed as a Type I permit at the discretion of the Staff Advisor. 1. Any change of occupancy from a less intensive to a more intensive occupancy, as defined in the City building code, or any change in use which requires a greater number of parking spaces. 2. Any addition less than 2,500 square feet or ten percent of the building's square footage, whichever is less, to a building. 3. Any use which results in three or less dwelling units per lot, other than single-family homes on individual lots. 4. All installations of mechanical equipment in any zone. Installation of disc antennas shall be subject to the requirements of Section 18.72.160. Any disc antenna for commercial use in a residential zone shall also be subject to a Conditional Use Permit (18.104). (Ord. 2289 S5, 1984; Ord. 2457 S4, 1988) 5. Any exterior change to a structure listed on the National Register of Historic Places. B. Type I Procedure. The following types of developments shall be subject to approval under the Type I procedure: 1. Any change in use of a lot from one general use category to another general use category, e.g., from residential to commercial, as defined by the zoning regulations of.this Code. Planning Commission Draft July 29, 1992 2 �D 2. Any residential use which results in four dwelling units or more on a lot. 3. All new structures or additions greater than 2,500 square feet, except for developments included in Section 18.72.040 (A). C. Type 11 Procedure. The following types of developments shall be subject to approval under the Type 11 procedure. 1. Any development in the C1 zone which exceeds 10,000 square feet or is longer than 100 feet in length or width. D. Conditional Use Process Required. Any buildings or contiguous group of buildings which meet all three of the following criteria must be reviewed according to the Conditional Use Permit section of this Title, (18.100). 1) Is not within the C1-D zone; 2) Is in the Detail Site Review Zone as contained in the Site Design Standards; 3) Is greater than 45,000 square feet in gross area, or greater than 300 feet in length or width, 18.72.050 Design Review Forum. All development applications which exceed 10,000 square feet shall be reviewed by the Design Review Forum. A. The Design Review Forum shall be advisory to the Planning Commission and responsible for: 1) Reviewing all developments subject to a Type 11 Hearing for compliance with the Site Design and Use Guidelines; and 2) Submitting a written recommendation to the Planning Commission. B. The Design Review Forum shall consist of six to eight members. The mayor shall appoint all members, including: two Planning Commission members, two Tree Commission members, two members-at-large who are residents of the City of Ashland, and if the development is located in the Historic District, two Historic Commission members. Planning Commission Drag July 29, 1992 3 G / 18.72.060 Plans Required. The following submittals shall be required in order to determine the project's compliance with this Chapter: A site plan containing the following: A. Project name. B. Vicinity map. C. Scale (the scale shall be at least one (1) inch equals fifty (50) feet or larger.) D. North arrow. E. Date. F. Street names and locations of all existing and proposed streets within or on the boundary of the proposed development. G. Lot layout with dimensions for all lot lines. H. Zoning designations of the proposed development. I. Zoning designations adjacent to the proposed development. J. Location and use of all proposed and existing buildings, fences and structures within the proposed development. Indicate which buildings are to remain and which are to be removed. K. Location and size of all public utilities in and adjacent to the proposed development with the locations shown of: 1. Water lines and meter sizes. 2. Sewers, manholes and cleanouts. 3. Storm drainages and catch basins. L. The proposed location of: 1. Connection to the City water system. Planning Commission Drag July 29, 1992 4 2. Connection to the City sewer system. 3. Connection to the City electric utility system. 4. The proposed method of drainage of the site. M. Location of drainage ways or public utility easements in and adjacent to the proposed development. N. Location, size and use of all contemplated and existing public areas within the proposed development. O. All fire hydrants proposed to be.located near the site and all fire hydrants proposed to be located within the site. P. A topographic map of the site at a contour interval of at least five (5) feet. Q. Location of all parking areas and all parking spaces, ingress and egress . on the site, and on-site circulation. R. Use designations for all areas not covered by building. S. Locations of all existing natural features including, but not limited to, any existing trees of a caliber greater than six inches diameter at breast height, except in forested areas, and any natural drainageways or creeks existing on the site, and any outcroppings of rocks, boulders, etc. Indicate any contemplated modifications to a natural feature. T. A landscape plan showing the location, type and variety, size and any other pertinent features of the proposed landscaping and plantings. At time of installation, such plans shall include a layout of irrigation facilities and ensure the plantings will continue to grow. U. The elevations and locations of all proposed signs for the development. V. Exterior elevations of all buildings to be proposed on the site. Such plans shall indicate the material, color, texture, shape and other design features of the buildinp, including all mechanical devices. Elevations shall be submitted drawn to scale of one inch equals ten feet or greater. W. A written summary showing the following: Planning Commission Drag July 29, 1992. 5 - �0 3 1. For commercial and industrial developments: a. The square footage contained in the area proposed to be developed. b. The percentage of the lot covered by structures. c: The percentage of the lot covered by other impervious surfaces. d. The total number of parking spaces. e. The total square footage of all landscaped areas. 2. For residential developments: a. The total square footage in the development. b. The number of dwelling units in the development (include the units by the number of bedrooms in each unit, e.g., ten one-bedroom, 25 two-bedroom, etc). C. Percentage of lot coverage by: i. Structures. ii. Streets and roads. iii. Recreation areas. iv. Landscaping. V. Parking areas. 3. For all developments, the following shall also be required: The method and type of energy proposed to be used for heating, cooling and lighting of the building, and the approximate annual amount of energy used per each source and the methods used to make the approximation. Planning Commission Draft July 29, 1992 6 L � 18.72.070 Criteria for Approval. The following criteria shall be used to approve or deny an application: A. All applicable City ordinances have been met or will be met by the proposed development. B. All requirements of the Site Review Chapter have been met or will be met. C. The development complies with the Site Design Standards adopted by the City Council for implementation of this Chapter. D. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainag%.and adequate transportation can and will be provided to and through the subject property. (Ord. 2655, 1991) 18.72.080 Site Design Standards. A. The Council may adopt standards by ordinance for site design and use. These standards may contain: 1. Additional approval criteria for developments affected by.this Chapter. 2. Information and recommendations regarding project and unit design and layout, landscaping, energy use and conservation, and other considerations regarding the site design. 3. Interpretations of the intent and purpose of this Chapter applied to specific examples. 4. Other information or educational materials the Council deems advisable. B. Before the Council may adopt or amend the guidelines, a public hearing must be held by the Planning Commission and a recommendation and summary of the hearing forwarded to the Council for its consideration. 18.72.090 Administrative Variance from Site Desic n and Use Standards. Planning Commission Drag July 29, 1992 7 An administrative variance to the requirements of this chapter may be granted with respect to the requirements of the Site Design Standards adopted under section 18.72.090 if, on the basis of the application, investigation and evidence submitted, all of the following circumstances are found to exist: A. There is a demonstrable difficulty in meeting the specific requirements of the Site Design Standards due to a unique or unusual aspect of the proposed use of a site; B. Approval of the variance will not substantially negatively impact adjacent properties; C. Approval of the variance is consistent with the stated purpose of the Site Design and Use Chapter; and D. The variance requested is the minimum variance which.would alleviate the difficulty. 18.72.100 Power to Amend Plans. When approving an application the Planning Commission or the Staff Advisor may include any or all of the following conditions if they find it necessary to meet the intent and purpose and the criteria for approval: A. Require the value of the landscaping to be above two percent, but not greater than five percent of the total project costs as determined from the building permit valuation. Be Require such modifications in the landscaping plan as will ensure proper screening and aesthetic appearance. C. Require plantings and ground cover to be predominant, not accessory, to other inorganic or dead organic ground cover. D. Require the retention of existing trees, rocks, water ponds or courses and other natural features. E. Require the retention and restoration of existing historically significant structures-on the project site. F. Require the City Engineer's approval of a grading plan or drainage plan for a collection and transmission of drainage. G. Require the modification or revision of the design or remodeling of Planning Commission Draft July 29, 1992 8 structures, signs, accessory buildings, etc., to be consistent with the Site Design Standards. H. Require the modification of the placement of any new structures, new accessory uses, parking and landscaping on the project site to buffer adjacent uses from the possible detrimental effects of the propose development. I. Restrict heights of new buildings or additions over 35 feet and increase setbacks up to 20 feet. J. Require on-site fire hydrants with protective barricades. K. Require the type and placement or shielding of lights for outdoor circulation and parking. L Require new developments to provide limited controlled access onto a major street by means of traffic signals, traffic controls and turning islands, landscaping, or any other means necessary to insure the viability, safety and integrity of the major street as a through corridor. M. Require pedestrian access, separate pedestrian iDi]i, sidewalks and protection from rain in new developments. N. Require developments to provide access to improved City streets and, where possible, provide access to the lower order street rather than a major collector or arterial street. (Ord. 2425 S2, 1987) 18.72.110 Landscaping Standards. A. Area Required. The following areas shall be required to be landscaped in the following zones: R-1 45% of total developed lot area R-2 35% of total developed lot area R-3 25% of total developed lot area C-1 15% of total developed lot area C-1-D 10% of total developed lot area E-1 - 15% of total developed lot area M-1 10% of total developed lot area Planning Commission Draft July 29, 1992 9 B. Location. Landscaping shall be located so that it is visible from public right-of-way or provide buffering from adjacent uses. Landscaping shall be distributed in those areas where it provides for visual and acoustical buffering, open space uses, shading and wind buffering, and aesthetic qualities. C. Irrigation. All landscaping plans shall either be irrigated or shall be certified that they can be maintained and survive without artificial irrigation. If the plantings fail to survive, the property owner shall replace them. D. Parking Lots. Seven percent of all the parking lot area shall be landscaped. Such landscaping shall consist of the proper mixture of deciduous trees and shrubs so that all of the landscaped areas shall be covered within five years by a spreading evergreen ground cover or by shrubs and shaded by the trees. E. One street tree per 30 feet of frontage shall be required on all projects. 18.72.120 Controlled access. A. Prior to any partitioning of property located in an R-2, R-3, C-1, E-1 or M- 1 zone, controlled access standards shall be applied and, if necessary, cross easements shall be required so that access to all properties created by the partitioning can be made from one or more points. B. Access points shall be limited to the following: 1) Distance between driveways. On arterial streets - 100 feet; on collector streets - 75 feet; on residential streets - 50 feet. 2) Distance from intersections. On arterial streets - 100 feet; on collector streets - 50 feet; Planning Commission Drat July 29, 1992 10 �8 on residential streets - 35 feet. C. Vision clearance standards. 1) No obstructions greater than two and one half feet high, nor any landscaping which will grow greater than two and one half feet high, with the exception of trees whose canopy heights are at all times greater than eight feet, may be placed in a vision clearance area determined as follows: The vision clearance area at the intersection of two streets is the triangle formed by a line connecting points 25 feet from the intersection of property lines. In the case of an intersection involving an alley and a street, the triangle is formed by a line connecting points ten feet along the alley and 25 feet along the street. When the angle of intersection between the street and the alley is less than 30 degrees, the distance shall be 25 feet. No structure or portion thereof shall be erected within ten feet of the driveways. 2) State of Oregon Vision Clearance Standards. The following stopping site distances shall apply to all State Highways within the City with the prescribed speed limits. Vertical stopping sight distance to be based on distance from three and one half feet above pavement to a point six feet above the pavement. (Ord. 2544 S1, 1989) 30 mph 200 feet 35 mph 225 feet 40 mph 275 feet 45 mph 325 feet 55 mph 450 feet 3) The vision clearance standards established by this section are not subject to the variance section of this title. (Ord. 2605 S2, 1990) Planning Commission Drag July 29, 1992 11 � 9 D. Access Requirements for Multi-family Developments. All multi- family developments which will have automobile trip generation in excess of 250 vehicle trips per day shall provide at least two driveway access points to the development. Trip generation shall be determined by the methods established by the Institute of Transportation Engineers. (Ord. 2544 S2, 1989) 18.72.140 Light and Glare Performance Standards. There shall be no direct ' illumination of any residential zone from•a lighting standard in any other residential lot, C-11 E-1 or M-1, SO, or HC lot. 18.72.150 Review by Conservation Coordinator. A. Upon receiving an application for a Site Review, the Staff Advisor shall refer the application to the Conservation Coordinator for comment. B. Prior to final approval of a site plan, the Conservation Coordinator shall file an oral or written report to be entered into the record of the proceedings consisting of: 1. An assessment of the energy use estimates by the applicant. 2. An assessment of the applicant's energy use strategies. 3. Recommendations to the applicant of cost-effective methods to further reduce energy consumption, if any exist. 18.72.160 Landscaping Maintenance. A. All landscaped areas must be maintained in a weed-free condition. B. All landscaped areas required by this Chapter must be maintained according to the approved landscaping plans. (Ord. 2228, 1982) ,18.72.170 Development Standards for Disc Antennas. A. Building Permit Required. All disc antennas shall be subject to review and approval of the building official where required by the Building Code. Planning Commission Drag July 29, 1992 12 B. Development Standards. All disc antennas shall be located, designed, constructed, treated and maintained in accordance with the following standards: 1. Antennas shall be installed and maintained in compliance with the requirements of the Building Code. 2. Disc antennas exceeding 36 inches in diameter shall not be permitted on the roof, except where there is no other location on the lot which provides access to receiving or . transmitting signals. In no case shall any part of any antenna be located more than ten feet above the apex of the roof surface. Antennas mounted on the roof shall be located in the least visible location as viewed from adjacent right-of-ways, and residential structures in residential zones. 3. No more than one disc antenna shall be permitted on each tract of land: 4. Ground mounted disc antennas shall be erected or maintained to the rear of the main building, except in those instances when the subject property is cul-de-sac or corner lot where the side yard is larger than the rear yard, in which case the antenna may be located in the side yard. Antennas shall not be located in any required setback area. No portion of an antenna array shall extend beyond the property lines or into any front yard area. Guy wires shall not be anchored within any front yard area but may be attached to the building.. 5. Antennas may be ground-mounted, free standing, or supported by guy wires, buildings, or other structures in compliance with the manufacturer's structural specifications. Ground-mounted antennas shall be any antenna with its base mounted directly in the ground, even if such antenna is supported or attached to the wall of a building. 6. The antenna, including guy wires, supporting structures and accessory equipment, shall be located and designed so as to minimize the visual impact on surrounding properties and from public streets. Antennas shall be screened through the addition of architectural features and/or landscaping Planning Commission Draft July 29, 1992 13 7l that harmonize with the elements and characteristics of the property. The materials used in constructing the antenna shall not be unnecessarily bright, shiny, garish, or reflective. Whenever possible, disc antennas shall be constructed out of mesh material and painted a color that will blend with the background. 7. Antennas shall meet all manufacturer's specifications. The mast or tower shall be non-combustible. Corrosive hardware, such as brackets, turnbuckles, clips and similar type equipment if used, shall be protected-by plating or otherwise to guard against corrosion. 8. Every antenna must be adequately grounded, for protection against a direct strike of lightning, with an adequate ground wire. Ground wires shall be of the type approved by the latest edition of the Electrical Code'for grounding masts and lightning arrestors and shall be installed in a mechanical manner, with as few bends as possible, maintaining a clearance of at least two inches from combustible materials. Lightning arrestors shall be used that are approved as safe by the Underwriters' Laboratories, Inc., and both sides of the line must be adequately protected with proper arrestors to remove static charges accumulated on the line. When lead-in conductors of polyethylene ribbon-type are used, lightning arrestors must be installed in.each conductor. When coaxial cable or shielded twin lead is used for lead-in, suitable protection may be provided without lightning arrestors by grounding the exterior metal sheath. 9. . . Antennas may contain no sign or graphic design as defined in the Ashland Sign Code, even if the sign is permitted on the property. (Ord. 2457 S5, 1988) Planning Commission Oran July 29, 1992 14 III III �I 41Iy�Y R III E 1.1111 l l Y IlII I f ILI . Y � F.J y... I I A I III li 11 City of a'nd I I'� I I t IJII III 4111 e y I III <;� a I '1.h r I � •I JF< <. I I I k SITE DESIGN ANrx, ft UYSEI` �+ a ` s r S111ANDARDSp � S, r €ySi Y[ lY k 1. Plan'nin 9. L A I , Com MIS sio'n'r:. .. lo;Ill 1111"1 x . .Draft V I I !'I'{ IIII IIII IF ' d �Ik� t: k uo- 'r r r •I 11,�1Y I I11 WY n q ull Il e , July 29.0,1992 ' cud' Ij r J s Planning Commission Draft Page I . Introduction Background The first step in any project is to This handbook is intended to illustrate analyze the site and design the project current needs and trends toward site design INTO the site.This is especially important and review, and to demonstrate the prin- in Ashland with its many unique features. ciples for the planning and design of sound Where one site may contain steep slopes development.Many of the ideas presented and significant existing vegetation,another site may have high ground water,intermit- herearesuggestionsorillustrationsthatare tent streams,magnificent views,orobnox educational and informative. As the term ious neighboring uses. Because all sitbs handbook suggests,it is intended as aguide for use by home builders,developers, and vary d some manner, it is important to community representatives inthepursuitof cons.derasmstcommonmisturesaspos- quality development practices. The hand- sable. The most common mistake of a site book also contains specific approval stan- layout and analysis is to conceive and de- book that will be used to guide land use sign the project i t a vacuum and then try t decisions. While only the approval criteria manipulate uconcei ed ide there matio e o s- have legal weight in a land use action, the the pin some preconceived idea This may be pos- entire document is a supporting document diver in some cities which have little terrain to the City's Comprehensive Plan, and diversification,but e a sure source a con- to flict in Ashland. The best course of action Section I discusses general elements is to analyze the site before the project is and concepts of site design. Section II designed and let this knowledge influence combines these concepts and ordinance the final design. requirements in the form of standards and A site analysis shall begin with a con- policies necessaryto accomplish sound site design consistent with the Site Design and includes inventory. s constraints inventory Use Chapter of the Land Use Ordinance. includes such things , permitted uses for Section III discusses development in the r access, parcel, setbacks required, Ashland's Historic District. Section VI solar access, easements, location of flood covers development along the Ashland plains,excessive Aso included in a soils,and site Street Corridor, and Section V covers the accessibility.Alsbe proximity aconotrai off-site Downtown area defined in Ashland's Down- inventory shall be proximity to off--site town Plan negative impacts such as excessive noise from traffic or other fixed features. ANALYZE TH E SITE It is also necessary to identify a site's Page 2 Planning Commission Draft 674 do good qualities and to incorporate them into the site plan. The location of good views, 3. Utility locations breezes,gentle slopes,potential noise bar- 4.Prevailing storm winds riers and existing vegetation can prove 5. Good and poor soils invaluable for the final site location. A site 6.Access to the site analysis and inventory should record the 7. Good and objectionable views following: S.Natural drainage ways 9. Solar access 1.Topography 10.Cool summer breezes 2. Existing trees 11.Off-site undesirable activities 12.Other pertinent characteristics In addition to a site analysis you should be aware that the City also has anumber of Planning Commission Draft Page 3 7S regulations designed to protect the project's trial uses is one of the most scrutinized neighbors from as many adverse affects of areas of a site review. the project's development and use as pos- sible. These regulations, along with the Trees,shrubs,and living ground cover discretionary and public process of the site provide shade and shelter, aid in energy review,are designed to preserve Ashland's conservation and moderate the local cli- unique urban character, and enhance the mate in developed areas. Plants eliminate City's beauty. pollutants from the air we breathe and maintain physical health and mental equi- FU N CTI O NAL librium by fulfilling an instinctive need for LANDSCAPING contact with the natural environment. Because trees and plants serve in these Ashland's adoption of landscaping capacities, they can be used for archittc- standards in the early 1970's has made a tural,engineering,and climatological pur- dramatic difference in the appearance of poses which add to.the' aesthetic atmo- the City. Major gateways to the City and sphere of an area. The functional uses of key travel routes through the City and its plants are their ability to control sound and urbanized areas give a lasting impression to light, to articulate space for privacy, to the visitor and resident alike. Because of block wind and to lessen the effects of solar this, Ashland's landscaping requirement radiation. Local landscape professionals for multi-family, commercial, and indus- are a useful source of information which t 1 WWII 415 • • ° ° ® 100 I ' Vi 5 O O - 8in/ l i�'i p�'eW 6 777 / t�l E-- ,fhrU 5h'CC/' M�itxW9 i P Ora u Area 1 Page 4 Planning Commission Draft 7� II can help achieve these benefits at very little should be consulted ifthere is any doubt of cost. a plants' success. Prevailing surface winds in the Ashland Climate and Landscaping area vary with the seasons. During the summer, cooling winds travel from the Temperature control is possible northwest up the Rogue Valley during the through the manipulationofclimatic forces. day,while in the evening cool winds travel For example, providing shade while not down the canyons in the Siskiyous and restricting wind can cool an area consider- Cascades from a south and southeasterly ably. Controlling the wind while allowing direction. In the winter, cool winds travel thesun's rays to penetrate will yield a much from the south and south east on overcast warmer area days and brisk winds travel from the north- west on clear days. Site design consider- Ashland's climate can best be de- ations should take into effect the cool sum- scribed as mix between Western Oregon's mer breezes and brisk winter winds. For marine temperate and California's exam ple,steeply pitched roofs onthewind- Mediterranian, with.an occational twist of ward side can reflect wind and roduce the alpine harshness. We expierence extreme Hall area affected by the winds. conditions where both frigid and torrid The use of garages and storage areas conditions exist at times during the year. on northern exposures will reflect wind, Even though the average temperatures are making adwelling much more comfortable temperate, the record lows and highs for each month indicate that such temperature during cool periods. The protection of extremes do occur. These extremes will northern entrances with earth mounds,ev- have an effect upon the success of land- plash this effect.Often,plants which do well in one plash this effect. .part of Ashland may do poorly just a few In addition,plants should be used that blocks away because they are exposed to extreme temperatures and winds. Local are adapted to this climate,and can survive nurserymen know which plants do well and without agreat deal of water.Rhodendrons Planning Commission Draft Page 5 hot and azea leas are bueatifal,but require about densities and heights,can produce an infi- 80 inches of water annually. As our aver- nite variety of view filtration. age precipition is less that 20 inches, and water is an increasingly scarse resource, The form,texture, color and density, plants such as this should be used sparingly, of a plant as well as the manner in which it in shaded, protected locations, if at all. is used, determines the ability of a plant or -_ Lawns should be used as an area for people a mass planting to become an architectural to use,or as a carpet of green,not as a filler element.Plants may stand alone,in agroup in planter strips or in narrow`landscaped with others of the same variety,or may be areas that will see little interaction with grouped with other varieties in endless humans. combinations toform architectural elements. Since plants have architectural potential Architectural & and can be used to create architectural elements,their functions maybe character- Engineering Uses ized for space articulation, buffering and screening, and privacy control. Plants, because they are alive, are dynamic in density and character-growing Screening and changing daily,seasonally,and yearly. A single plant standing alone may block or Screening is visually blocking out that interrupt a view. A group of plants planted which is unsightly with something more in sequence may form a wall which blocks harmonious (or less offensive). We are or screens a view.The variability and char- acter of the layers formed by growing surrounded in our contemporary jests e ment plants is determined by the density,height, would with areas,activities,and objects we volume, and width of the plants chosen to would rather not see. We screen or hide these parts our environment make up the architectural element. objectionable and the total make them less al The spa acing of the individual plants more acceptable. Screening is a a mass a grouping deter- means of providing visual control through when used mines the opacity or translucency of the view direction and negation p ugliness plantings.The character of plants,coupled ti n, con nerve it, and concealment implies if the with the predictable nature of their known lion, confinement, and concealment of the form and growth rate,enables experienced unwanted of landscape.pe. The size o an landscapers to select plants according to remainder p the landscape. The size of an the density of the walls, canopies or layers object or type of activity together with its which are desirable for the particular situ- ation. determining factor in screening. A grouping of plants having similar An analysis of the site will reveal the form and density may be used to create a direction from which screening is needed. uniform screen to filter a view.A grouping The angle of view or approach may dictate ofmixedplants with differentfonns,shapes, the sequence or distance of spacing of the elements for effective screening.The speed Page 6 Planning Commission Draft 7 Q e of movement past an offensive view plays a determining role in the selection of the Buffering is a means to visually pro- most effective screening method. Gener- tect and separate conflicting uses from one ally,the faster the movement past the view, another.Areas where buffering is required the more widely the screening materials are referred to as buffer zones. Buffer may be spaced. The height, distance, and zones can be looked upon as engineering location of the viewer are the determining devices to control noise and filter air. In factors in the use and placement of the addition,buffer zones can provide atransi- screening element. tion from one type of privacy level to another. Buffering Plant materials in combination pro- vide the ingredients for buffer zones to GI �. ♦Y1(I ,./yam.. ...... _ - Planning Commission Draft Page 7 NO condition the air and abate noise.As afilter, factor. Plantings used to control noise also plants condition and cleanse our air. Some have psychological advantages which actu- of the ways which plants act in doing this ally magnify their buffering effectiveness. are similar to those of commercial interior air conditioners which cleanse,heat, cool, Where buffer zones are limited in area, humidify, dehumidify and circulate air. a combination of planting,earth forms,and Plants also absorb sound.The vibrations of architectural structures can be effective. sound waves are absorbed by leaves, An example would be a masonry wall with branches, and twigs of trees and shrubs. a dense evergreen hedge at aheight relative Ile mosteffective plant for absorbing noise to the noise source. An additional advan- is one which has many thick fleshy leaves. tage is gained by planting the wall with ivy or other vines. Other solutions include Lower growing plants located near suppressing the noise itself and the use of 1• � � ��� tl�� I l i 1 ��' I @I v I_ :,.10ul � the noise source and graduating in height landscaped berms to reflect the noise up- toward the listener direct unwanted noise ward. away and upward from the listener. For year-around effectiveness,anarrowplant- OUTDOOR SPACE ing requires agreater portion of evergreens than does a wide planting.Plants thatgrow more densely are best used for sound con- trol.The width of planting is also adecisive Page S Planning Commission Draft SQ i should provide areas for quiet relaxation,a Private Outdoor Space catnap, reading a book or newspaper and for outdoor cooking and dining. Private outdoor spaces provide a nec- essary extension of indoor living spaces. Shared Outdoor Space Major considerations include privacy,view and spatial requirements for outdoor activ- Many of the same ingredients neces- ity. The most satisfactory private outdoor sary to provide successful private outdoor spaces are on ground level. Successful spaces are needed for successful shared outdoor living areas are attached to dwell- spaces.The main difference is access to the ings' to the extent necessary to define the area by more than one person or unit. areas as either semiprivate or private. The Shared open spaces should provide for articulation of an outdoor space will deter- both active and passive activities. Passive mine its usefulness and safety, although activities include areas for quiet conversa- other aspects play an important role. tion, resting, walking, and enjoyment of nature and scenery for young and old alike. Access to the sun and the materials Active uses include sports such as croquet, used to construct these areas are important. volleyball, and frisbee. People are attracted to areas with sun, therefore, spaces with sun tend to be used Active areas should be large and as more often. Decks and balconies with no level as Ashland's topography will allow. solar access or view tend to become places Additionally, the surface of these areas for outdoor storage and become visually should be compatible for the activity for unpleasing. The private outdoor space which they were designed. For example, Planning Commission Draft Page 9 fl?y=Xr4lo Suni-Rrt+lic �*k -priVQ(talG -shared � Private fi►1fCYi01' Ache -(;fir 5paar, puldoor Reutafion SGfti-Fi-i .Por�Eyi �ys• ' Yablio - s}•tct,siduval k turf for basketball or concrete for soccer poor site layout. It is important to consider are incompatible surfaces which would this factofmodem life in designing projects, cause personal injury and receive little use. whether they be residential,commercial,or Play areas for young children should be industrial. included in outdoor space and should be designed to promote their mental and physi- Historically,design for crime preven- cal development. Again, as much care tion is usually thought of as the application should go into the design of these outdoor ofheavy hardware such as bars,fences,and spaces as goes into the interior of the security stations. This is not always the dwelling. most desirable approach as it gives the impression ofa forbidding fortress.Oppor- tunity,the major crimefactor,can be greatly reduced through sound site layout and CRIME PREVENTION design. Considerations for crime preven- tion should be included at project's incep- tion instead of relying upon aftermarket hardware. Ashland is blessed with a relatively low crime rate. One reason for this is that . Defensible Space the open neighborhoods of the city allow for surveillance of potential trouble spots, such as vacant homes and the like. Oppor- tunities for crime can be exacerbated by Page 10 Planning Commission Draft pz In residential areas, the concept of mechanisms is best achieved at aproject's defensible space should be employed to inception because it involves major deci- reduce the opportunity for crime. Defen- sions with respect to proi:ect design.Defen- sible space is aterm used to describe aseries sible space mechanisms should utilize vari- of design characteristics that maximize ous elements of site layout and architec- resident's control of behavior. Defensible tural design through the articulation and space defines areas as being either public, design of outdoor spaces, grouping and semi-public, semi-private or private. In positioning of unit paths, windows, stair- doing so,it determines who has the right to wells, doors, and vegetation, be in each space and allows residents to be confident in controlling activity inthatspace. Real & Symbolic Barriers z III A41194 NIP 1l}I►� iJ 5 f n my i 1T ma Y!!�' n 19�,ttn.fin.nn v o:: �• n' IR_ damn.r. ^"S'L'"�."SS[E!i'�'!L'^". Residents are encouraged to extend their private realm which results in a sense of One method of limiting access is to responsibility toward the care and mainte- use a physical barrier, such as a fence, to nance of these areas. prevent a potential criminal frorrr entering an area. While no barrier is impregnable, A series of techniques can be used to physical barriers of this type are real and, create defensible space and,subsequently, therefore, relatively difficult to overcome, reduce crime. It is necessary to define the zones of privacy with real and symbolic It is also possible to use psychological barriers and to establish zones of influence or symbolic barriers which,while present- by allowing residents to extend their pri- ingnophysical restriction,discourage crimi- vate realms. These techniques consist of nal behavior by making an obvious distinc- subdividing a project or building to limit tion between a resident and a stranger or access, improve neighbor recognition and intruder and bringing all activity under surveillance opportunities. more intense surveillance.Improvedneigh- bor recognition plays a key role in defining The provision of defensible space psychological barriers.It allows neighbors Planning Commission Draft Page 93 to recognize one another and a potential Avoid situations which will allow criminals criminal would not only be seen, but be to enter a building out of view of the main perceived as an intruder. traffic flow. In areas which do not have much traffic after working hours,sensitive Real barriers require entrances to pos- areas should be easily observable from the sess a mechanical opening device such as a street. Areas where criminals can conceal key or a combination. Symbolic barriers themselves should be avoided. define areas psychologically preventing in- trusion. The success of symbolic versus real barriers in restricting entry varies from PARKING AREA person to person and is dependent upon LANDSCAPING & several conditions. A successful symbolic barrier may include many features such as DESIGN a short run of steps,a change in the texture of a surface, a change in the level of light, From both an aesthetic and practical an open gate or low wall, or anything that view,parking area landscaping and design will call attention to the fact that one is is an important consideration for all types moving from one kind ofan area to another; one that is private and under the control and osuallyopmeinsizetoacco accommodate cars surveillance of the users of the site. usually large in size to accommodate cars and trucks they are insensitive and domi- In commercial areas where adjacent neenng to the human scale. Additionally, residences exist, rely on the neighborhood noise, light, heat, and exhaust odors are to be the eyes and ears which will report any commonly associated with parking areas. suspicious activity to the police.Where the These ill effects associated with parking projectis adjacent to heavily traveled streets, areas can be mitigated through good design the traffic in the area will serve to detract and well placed landscaping.For example, from any criminal activity in public view. largecanopied trees placed among thepark- A UPr Page 12 Planning Commission Draft ing stalls can greatly reduce a parking Since the implementation ofthe City's area's temperature while making the auto street tree program,a dramatic change has much more comfortable for human use occurred along Ashland's streets and in its during warm summer days. urban environment. Often a tree along a street is only appreciated for its physical The provision of screen and buffer beauty;however,street trees perform many landscaping,such as berms landscaped with other important functions. Street trees ab- shrubs,hedges,and trees around the perim- sorb noise and light from automobiles and eterofa parking area will greatly lessen the cleanse the air we breathe. Street trees add noise, light, and unsightliness of the park- a rural character to the urban environment ing area to its neighbors. Automobile ac- and fill an instinctive need for human con- cess entering and exiting the parking area tact with natural elements. should be designed to provide quick and simple access and facilitate circulation. Street trees create a canopy over Clear pedestrian paths, including raised streets and sidewalks, provide shade dur- walkways through the middleof largepark- ing summer months and decrease thewarm ing lots, must be included in all designs. climatic effects from sunlight striking the Bicycleparking,close tobuilding entrances pavement.Because deciduous trees change and protected from weather must also be color with the seasons and drop leaves provided. during the winter,they are preferred street trees.Winter leaf drop is especially impor- Landscaping in vision clearance areas tant because it allows solar access which should consist only of low growth varieties decreases energy consumption . to ensure safe access from the facility to the street. The use of wheelguards will assist circulation and protect landscaping from SECTION damage by autos. STREET TREES rte_ .� e, Planning Commission Draft Page 13 Approval Standards and Policies A. Ordinance Landscaping Requirements The following percentages of land- scaping are required for all properties fall- 1 lions ofthe Site Review Ordinance,such as ng under the Site Design and Use Stan- screening of parking areas, landscaping of Bards. setback areas, and providing usable out- door space. In general, all areas which are Zone Landscaping percentage not used for building or parking areas are R-1 3.5 45% required to be landscaped.You should also R-2 35% be aware that,as a condition of approval of R-3 25% your project,you will be required to submit C-1 15% asite and species specific landscape plan to C-1D 10% the Planning Division for Staff Advisor E-1 15% approval. M-1 10% These percentages are the minimum B. Multi-family Residential required. At times, more landscaping is Development required to meet the needs of other sec- Page 14 Planning Commission Draft 8G For new multi-family residential developments, careful design considerations must be made to assure that the development is compatible with the surrounding neighbor- Parking layout - Parking for resi- hood. For example, the use of earth tone dents should be located so that distances to colors and wood siding will blend a devel- dwellings are minimized. However,avoid opment into an area rather than causing designs where parking areas immediately contrast through the use of overwhelming abut dwelling units because there is little or colors and concrete block walls. no transition from public to private areas. Parking areas should be easily visible from Landscaping in residential areas is adjacent areas and windows. basically of three types; decorative land- scaping such as in front yard.setbacks, Orientation of windows:-Windows screening landscaping such as is adjacentto should be located so that vulnerable areas parking areas, and landscaping of outdoor can be easily surveyed by residents. recreational spaces. Each type has its own unique design criteria. Service and Laundry areas - Ser- vice and laundry areas should be located so Decorative landscaping gives the de- that they can be easily observed by others. signer a freer hand in the design than the Windows and lighting should be incorpo- other two types. These areas shall contain rated to assure surveillance opportunities. a variety oftrees,shrubs,and groundcover. Mail boxes should not be located in dark They must be designed to be 90%covered alcoves out of sight. Barriers to police by vegetation in 5 years. Extensive use of surveillance such as tall shrubs and fences flowering varieties of trees, shrubs, and should be avoided. ground cover to provide seasonal color,as well as a selection of plants with some fall Hardware-Reliance solely upon se- color is recommended. Plantings and irri- curity hardware in lieu ofother altematives gation systems should be designed to be is discouraged . efficient in their use of water. Lighting - Site development should Included with this type of landscaping utilize lighting prudently. More lighting is the street tree. This subject is treated in does not necessarily mean better security. greater depth in the Street Tree section. Lighting should be oriented so that areas The purpose of the street tree is to form a vulnerable.to crime are accented. deciduous canopy over the street.The same effect is also desired in parking lots and Landscaping - Plant materials such internal circulation streets. Rows of street- as high shrubs should be placed so that type trees should be included in these areas surveillance of semi-public and semi-pri- wherefeasible. vate areas is not blocked. Thorny shrubs will discourage crime activity.Low shrubs Crime Prevention and Defensible and canopy trees will allow surveillance, Space: Planning Commission Draft Page 15 87 hence, reduce the potential for crime. II-B-1a) Residential buildings shall have their primary orientation toward the Approval Standards: Multi-family street when they are within 20 to 30 feet of residential development shall the street. conform to the following design II-B-1b) Buildings shall be set back standards: from the street according to ordinance II-B-1)Orientation: requirements, which is usually 20 feet. II-B-I c)Buildings shall be accessed from the street and the sidewalk. Parking Multi-Family Conceptual Site Design On street Buildings oriented Street Trees (One to street each 30 feet) parking ` 1 Private ou or spaw Common open space . 1 ` UjW O 0 . Covered bike parking 1• T' - Preserve existing Screened trash Public alley access trees enclosure Page 16 Planning Commission Draft A A R areas shall notbe located betweenbuildings installed to assume landscaping success. and the street. Refer to Parking Lot Landscaping and Screening Standards for more detail. I1-B-2)Streetscape: II-B-4)Open Space: II-B-2a) One street tree for each 30 feet of frontage,chosen from the street tree II-B4a)An area equal to at least 8% list, shall be placed on that portion of the of the lot area shall be dedicated to open development paralleling the street. Where space for recreation for use by the tenants the size of the project dictates an interior of the development circulation street pattern, a similar streetscape with street trees is required. II-B4b) Areas covered by shrubs, bark mulch and other ground covers which II-13-2b)Frontyard landscaping shall do not provide a suitable surface for human be similar to those found in residential use may not be counted toward this re- neighborhoods, with appropriate changes quirement. to decrease water use. II-B4c) Decks, patios, and similar 11-B-3)Landscaping: areas are eligible for open space criteria. Play areas for children are required for II-B-3a)Landscapingshallbedesigned projects of greater than 20 units that are so that 50% coverage occurs within one designed to include families. year of installation and 90% landscaping coverage occurs within 5 years. II-B-S)Natural.Climate Control: II-B-3b)Landscaping design shall in- II-13-5a)Utilize deciduous trees with clude a variety of deciduous and evergreen early leaf drop and low bare branch densi- trees and shrubs and flowering plant spe- ties on the south sides of buildings which cies well adapted to the local climate. are occupied and have glazing for summer shade and winter warmth. II-B-3 c)As many existing healthy trees on the site shall be saved as is reasonably feasible. 11-B-6)Building Materials: II-B-3d)Buildings adjacent to streets II-B-6a)Building materials and paint shall be buffered by landscaped areas of at colors should be compatible with the sur- least 10 feet in width. rounding area Very bright primary or neon-type paint colors which attract atten- II-B-3e)Parking areas shall beshaded tion to the building or use are unacceptable. by large canopied deciduous trees and shall be adequately screened and buffered from adjacent uses. II-B-30 Irrigation systems shall be Planning Commission Draft Page 17 79 C. COMMERCIAL, EMPLOYMENT, AND INDUSTRIAL DEVELOPMENT Commercial and employment devel- form which the City discourages. opments should have a positive impact upon the streetscape. For example, build- The alternative desired in Ashland is ings made of unadorned concrete block or to design the site so that it makes a positive painted with bright primary colors used to contribution to the streetscape and en- attract attention can create an undesirable hances pedestrian and bicycle traffic.This effect upon the streetscape. is accomplished through the following three level review process. Landscaping and site design for com- mercial and employment zones is some- Thefollowengdevelopmentstandards what different from that required for resi- apply to manufacturing and commercial dential zones.The requirement for outdoor zones. Their application depends on what spaces is,ofcourse,much less.The primary area of the City the property is located. function is to improve the project's appear- Generally speaking, areas that are visible ance,enhance the City's streetscape,lessen from highly traveled arterial streets, and the visual and climatic impact of parking that are in the Historic District,are held to areas, and to screen adjacent residential ahigher developmentstandard than projects uses from the adverse impacts which com- that are in industrial parks. This diffrence mercial uses may cause. is detailed by the maps, which delineate a Detail Site Review Zone. Properties out- One area in which Ashland's commer- side the zone only have to comply with cial development differs from that seen in Basic SiteReview Standards,whileprojects many other cities is the relationship be- in the Zone have to comply with both Basic tween the street, buildings, parking areas, and Detail Site Review Standa rds. and landscaping.The most common form of modem commercial development is the 11-C-1. Basic Site Review placement of small buffer of landscaping between the street and the parking area, with the building behind the parking area at the rear of the parcel with loading areas behind the building.This may be desirable for the commercial use because it gives the appearance of ample parking for custom-, ers,however, the effect on the streetscape is less than desirable because the result is a vast hot, open, parking area which is not only unsightly but results in adevelopment Page 18 Planning Commission Draft 4y u r ` Det&1 Srte<Rewew;IZone s' w^ Nor th.<1NarnHistoiic Drstnct;'.a`ntl.0ak $tieetr,y -tl I 3 CfiY LIMITS p V I1N uxw r ' onµ Rem rC p ❑ MYy AC S ��I Y K,uawn I ll EA i e PMK , SWYrt / BIhM[ Sf ^ 14 1 I I J tl I) I,+I pi I. ,s r L e �3 k +iJr Planning Commission Draft Page 19 91 R l x I 'I p!rl II li Aj �Detai/Srte Revrew Zone {Siskiyou{B/vdE and�Ash/and andl��WalkerSt a rT xi{ :Inl ° T} C V C 99 e Y WALKER m GRADE < e<{a 3 SCHOOL? G Tjz� C Sr. e s 6 HOMES i h €: WE85fER rn yT. AVE ;ig.f > c SOUTHERN OREGON COLLEGE IF I fb 4 t5 5T �:n�134 { � III "AD ONE ST, f n ° AVE va rn i ° rc iREYO ST. r x ° OREGON 3 z "�Ins Q ST. ST. 6 f r rc WINDSOR ST. ° OJLS St. "I rc morn v. > cq III lAC qR. 3 � a _ Cd k Detar/Srte Rewew Zone Ash/and Street and Tolman Creek Road s `Gy 1% s 0 PaW r o•O Rzs•: rr ME ST. x rnlzztr OR. 4- '� a� 4 Vi. I I Ir r i on qt Page 20 Planning Commission Draft 92 Basic Site Review Conceptual Site Plan Truck loading bays •Employee ' , Parking d dScreened trash ' o and recycling .c c m m U (0 Covered bike ' parking Service entry Visitor parking Prominent entry from street Standards shall be oriented toward the street and shall be accessed from a public sidewalk.Public APPROVALSTANDARD:Devel- sidewalks shall be provided adjacent to a opment in all commercial and employ- public street along the street frontage. ment zones shall conform to the follow- ing development standards: 2)Buildings that are within 30 feet of the street shall have an entrance for pedes- II-C-la) Orientation and Scale: tnans directly from the street to the build- inginterior. This entrance shall be designed 1) Buildings shall have their pri- to be attractive and functional,and shall be mary orientation toward the street rather open to the public during all business hours. than the parking area Building entrances Planning Commission Drat Page 21 93 3)These requirement may be waived if the building is not accessed by pedestri- 1) Parking areas shall be located be- ans, such as warehouses and industrial hind buildings or on one or both sides. buildings without attached offices,and au- tomotive service uses such as service sta- 2) Parking areas shall be shaded by tions and tire stores. deciduous trees, buffered from adjacent non-residential uses and screened from non- II-C-1 b)Streetseape: residential uses. 1) One street tree chosen from the II-C-le)Designated Creek Protec- street tree list shall be placed for each 30 tion Areas: feet of frontage for that portion of the development paralleling the street. 1)Designated creek protection areas shall be considered positive design:ele- 1I-C-lc)Landscaping: ments and incorporated in the overalCde- sign of a given project. 1) Landscaping shall be designed so that 50% coverage occurs after one year 2)Native riparian plant materials shall and 90% landscaping coverage occurs af- be planted in and adjacent to the creek to ter 5 years. enhance the creek habitat. 2) Landscaping design shall use a II-C-lf)Noise and Glare: variety of low water use deciduous and evergreen trees and shrubs and flowering 1) Special attention to glare (AMC plant species. 18.72.110) and noise(AMC 9.08.1 70(c) & AMC 9.08.175) shall be considered in 3) Buildings adjacent to streets shall the project design to insure compliance be buffered by landscaped areas at least 10 with these standards. feet in width,except in the Ashland Historic District. Outdoor storage areas shall be II-C-Ig) Expansions of Existing screened from view from adjacent public Sites and Buildings. rights-of-way,except in M-1 zones.Load= ingfacilitiesshallbescreenedandbuffered 1)For sites which do not conform to when adjacent to residentially zoned land. these requirements,an equal percentageof the site must be made to comply with these 4)Irrigation systems shall be installed standards as the percentage of building to assure landscaping success. expansion,e.g.,ifbuilding area is to expand by 25%, then 25"/o of the site must be 5) Efforts shall be made to save as brought up to the standards requiredbythis many existing healthy trees and shrubs on document. the site as possible. I1-C-1d)Parking: II-C-2. Detail Site Review Page 22 Planning Commission Draft 6) Buildings shall incorporate ar- Developments that are within the De- cades, roofs, alcoves, porticoes and aw- tail Site Review Zone shall, in addition to nings that protect pedestrians from the rain complyingwith the standards forBasic Site and sun. Review, Conform to the following stan- dards: II-C-2b)Streetscape: II-C-2a) Orientation and Scale: 1)Hardscape(paving material) shall. 1)Developments shall have a mini- be utilized to designate "people" areas. mum Floor Area Ratio of.35 and shal l not Sample materials could be unit masonry, exceed a maximum Floor Area Ratio of.5 scored and colored concrete,grasscrete,or for all areas outside the Historic District. combinations of the above. Plazas and pedestrian areas shall count as floor area for the purposes of meeting the 2) A building shall be setback not minimum floor area ratio. more than 20 feet from a public sidewalk unless the area is used forpedestrian activi- 2) Building frontages greater than ties such as plazas or outside eating areas. 100 feet in length shall have offsets,jogs,or If more than one structure is proposed for have other distinctive changes in the build- a site, at least 25%of the aggregate build- ing facade. ing frontage shall be within 20 feet of the sidewalk. 3) Any wall which is within 30 feet of the street,plaza or other public open space II-C-2c) Parking and On-site Cir- shall contain at least 20%of the wall area culation: facing the street in display areas,windows, or doorways. Windows must allow views 1) Protected, raised walkways shall into working areas or lobbies, pedestrian be installed through parking areas of 50 or entrances or display areas. Blank walls more spaces or more than 100 feet in within 30 feet of the street are prohibited. average width or depth. Up to 40% of the length of the building perimeter can be exempted from this stan- 2) Parking lots with 50 spaces or dard if oriented toward loading or service more shall be divided into separate areas areas. and divided by landscaped areas or walk- ways at least 10 feet in width, or by a building or group of buildings. 4)Buildings shall incorporate lighting and changes in mass, surface or finish to 3)Developments of one acre or more give emphasis to entrances. must provide a pedestrian and bicycle cir- culation plan for the site.On-site pedestrian 5) Infill of buildings, adjacent to walkways must be lighted to a level where public sidewalks,in existing parking lots is the system can be used at night by employ- encouraged and desirable. ees, residents and customers. Pedestrian walkways shall be directly linked to en- Planning Commission Draft Page 23 9� Detail Site Review Conceptual Site Plan Pedestrian Areas Primary Street Frontage -- Prominent Entrance from Street -- 1 r--- 1 -- ---- Bike Parking i Y / Display Windows 1 -• / ` Wad Articulation Qn p ' 1i lr „ /A m y — Service Eritrp • el` trances and the internal circulation of the 2)Parking lots shall be buffered from building. the main street, cross streets and screened from residentially zoned land. II-C-2d) Buffeting and Screening: II-C-2e) Lighting: 1) Landscape buffers and screening shall be locatedbetween incompatible uses 1) Lighting shall include adequate on an adjacent lot. Those buffers can con- lights that are scaled for pedestrians by sist of either plant material or building including light standards or placements of materials and must be compatible with no greater than 14 feet in height along proposed buildings. pedestrian path ways. II-C-20 Building Materials: Page 24 Planning Commission Draft 9� 1)Buildings shall include changes in 1) Developments shall divide large relief such as cornices,bases,fenestration, building masses into heights and sizes that fluted masonry, for at least 15% of the relate to human scale by incorporating exterior wall area changes in building mass or direction,shel- tering roofs, a distinct pattern of divisions 2) Bright or neon paint colors used on surfaces, windows, trees, and small extensivly to attract attention to the build- scale lighting. ing or use are prohibited. Buildings may not incorporate glass as a majority of the 2) Any building or group ofbuildings building skin, connected by common walls which exceed a gross square footage of 45,000 square II-C-3. Additional feet or a length of 300 feet must be re- viewed through the ConditionaJ Use Per- Standards for Large mit (AMC 18.100), except in the C-I-D Scale Projects zone. Developments (1) involving agross 3)Buildings not connected by a com- floor area in excess of 10,000 square feet or mon wall shall be separated by a distance a building frontage in excess of 100 feet in equal to the height of the tallest building. If length, (2) located within the Detail Site buildings are more than 240 feet in length, Review Zone,shall,in addition to comply- the separation shall be 60 feet. ing to the standards for Basic and Detail 4)All on-site circulation systems shall Site review,shall conform to the following incorporate a streetscape which includes standards: curbs,sidewalks,pedestrian scale lightstan- . II-C-3a) Orientation and Scale: Bards, and street trees. II-C-3b) Public Spaces Planning Commission Draft Page 25 9� Large Scale Development Conceptual Site Plan Screened Service Area Protect and , = Incorporate Natural i Features ♦a i m t� �1 H a i r Pedestrian r. � Walkway - h II - r 1 1 � N{; 1 I 1 1 I y I > Outdoor Seating « h I O Pedestrian Amenities Prominent Entries from Street Public Art Primary Street Page 26 Planning Commission Drab 44 Large Scale Development Conceptual Elevation Screened Mechanical Equipment Pedestrain Scale Light Fixture Street Trees f� O / Bus Shelter Seating and Protection L for Pedestrians Display Windows and Doors 1) One square foot of plaza or public square feet,at least 2 inches in diameter at space shall be required for every 10 square breast height. feet of gross floor area. e)Water features or public art. 2)A plaza or public spaces shall incor- porate at least 4 of the 6 following ele- 0 OutdoorEating Areas or Food Ven- ments: dors. a) Sitting Space - at least one sitting II-C-3c) Transit Amenities space for each 500 square feet shall be included in the plaza. Seating shall be a 1)Transit amenities,bus shelters,pull- minimum of 16 inches in height and 30 outs and designated bike lanes shall be inches in width.Ledge benches shall have a required in accordance with the City's minimum depth of 30 inches. Transportation Plan and guidelines estab- lished by the Rogue Valley Transportation b) A mixture of areas that provide District. both Sunlight& Shade II-C-3d) Recycling c) Protection from wind by screens and buildings. 1)Recycling areas shall be provided at all developments. d) Trees - provided in proportion to the space at a minimum of 1 tree per 800 Planning Commission Draft Page 27 99 a PARKING LOT LANDSCAPING AND SCREENING STANDARDS J Approval Standard: All parking II-D-3)Landscape Standards: lots,which for purposes of this section include areas of vehicle maneuvering, 1)Parking lot landscaping shall con- parking,and loading,shall be landscaped sist ofa minimum of 7%ofthe total parking and screened as follow: area plus a ratio of I tree for each seven parking spaces to create a canopy effect. II-D-1) Screening at Required Yards: 2)The tree species shall be an appro- priate large canopied shade tree and shall be 1) Parking abutting a required land- selected from the street tree list to avoid scaped front or exterior yard shall incorpo- root damage to pavement and utilities,and rate asight obscuring hedge screen into the damage from droppings to parked cars and required landscaped yard. pedestrians. 2)The screen shall grow to be at least 3)The tree shall be planted in a land- 36 inches higher than the finished grade of scaped area such that the tree bole is a least the parking area,except for required vision 2 feet from any curb or paved area clearance areas. 4)The landscaped area shall be planted 3)The screen height may be achieved with shrubs and/or living ground cover to by a combination of earth mounding and assure 50% coverage within 1 year and plant materials. 90% within 5 years. 4) Elevated parking lots shall screen 5) Landscaped areas shall be evenly both the parking and the retaining wall. distributed throughout the parking area and parking perimeter at the required ratio. II-D-2) Screening Abutting Prop- erty Lines: 6) That portion of a required land- scaped yard,buffer strip or screening strip 1) Parking abutting a property line abutting parking stalls may be counted shall be screened by a 5' landscaped strip. toward required parking lot landscaping Where a buffer between zones is required, but only for those stalls abutting landscap- the screening shall be incorporated into the ing as long as the tree species, living plant required buffer strip, and will not be an material coverage and placement distribu- additional requirement. tion criteria are also met. Front or exterior yard landscaping may not be substituted for the interior landscaping required for inte- rior parking stalls. Page 28 Planning Commission Draft ♦raw II-D-6)Other Screening: 11-D-4) Residential Screening: 1)Other screening and buffering shall 1) Parking areas.adjacent to residen- be provided as follow: tial dwelling shall be set back at least 8 feet from the building,and shall provide a con- Refuse Container Screen. Refuse tinuous hedge screen. containersor disposal areasshall bescreened from view by placement of a solid wood H-D-5) Hedge Screening: fence or masonry wall from five to eight feet in height. All refuse materials shall be The required hedge screen shall be contained within the refuse area- installed as follow: Service Corridor Screen.When ad- I)Evergreen shrubs shall be planted jacent to residential uses, commercial and so that 50% of the desired screening is industrial service corridors shallbescreened. achieved within 2 years, 100% within 4 Siting and design ofsuch service areas shall yes- reduce the adverse effects of noise, odor and visual clutter upon adjacent residential 2) Living groundcover in the screen uses. strip shall be planted such that 100%cov- erage is achieved within 2 years. Light and Glare Screen. Artificial lighting shall be so arranged and constructed as to not produce direct glare on adjacent residential properties or streets. Planning Commission Draft Page 29 /d/ E. STREET TREE STANDARDS Approval Standard: All develop- at the back edge of the sidewalk), fire ment fronting on public or private streets hydrants, or utility poles. shall be required to plant street trees in accordancewith thefollowing standards c) Street trees shall not be planted and chosen from the recommended list closer than 20 feet to light standards. Ex- of street trees found in this section. ceptforpublic safety,nonew lightstandard location shall be positioned closer than 10 II-E-1)Location for Street Trees: feet to any existing street tree, and prefer- ably such locations will be at least 20 feet 1)Street trees shall be located behind distant. the sidewalk except in cases where there is a designated planting strip in the right-of- d) Trees shall not be planted closer way,or the sidewalk is greater than 8 feet than 2 1/2 feet from the face of the curb wide. Street trees shall include irrigation, except at intersections where•it shall be 5 root barriers,and generally conform to the feet from the curb, in a curb return area standard established bX the Department of Community Development. e) Where there are overhead power lines,tree species are to be chosen that will II-E-2) Spacing, Placement, and not interfere with those lines. Pruning of Street Trees: f)Trees shall not be planted within 2 All tree spacing may be made subject feet of any permanent hard surface paving to special site conditions which may, for or walkway. Sidewalk cuts in concrete for reasons such as safety, affect the decision. trees shall be at least 10 square feet,how- Any such proposed special condition shall ever, larger cuts are encouraged because besubjectto the Staff Advisor's reviewand they allow additional air and water into the approval.The placement,spacing,and prun- root system and add to the health of the ing of street trees shall be es follow: tree. Space between the tree and such hard surface may be covered by permeable non- permanent hard surfaces such as grates, a) Street trees shall be placed at the bricks on sand, or paver blocks.. rate of one tree for every 30 feet of street frontage.Treesshallbeevenlyspaced,with g)Trees,as theygrow,shall bepruned variations to the spacing permitted for spe- to provide at least 8 feet of clearance above cific site limitations,such as driveway ap- sidewalks and 12 feet abovestreet roadway proaches. surfaces. b) Trees shall not be planted closer h)Existing trees may be used as street than 25 feet from the curb line of intersec- trees if there will be no damage from the lions ofstreets or alleys,and not closer than development which will kill or weaken the 10 feet from private driveways(measured tree.Sidewalks ofvariable width and eleva- Page 30 Planning Commission Draft tion may be utilized to save existing street trees,subject to approval by the Staff Ad- visor. II-E-3) Replacement of Street Trees: Existing street trees removed by de- velopment projects shall be replaced by the developer with those from the ap- proved street tree list. The replacement trees shall be of size and species similar to the trees that are approved by the Staff Advisor. II-E4)Recommended StreetTrees: Street trees shall conform to the street tree listapproved by theAshlandTree Commis- sion. Planning Commission Draft Page 31 /03 SECTION III Water Conserving Landscaping Guidelines and Policies Introduction Water has always been a scarce,valu- spring and summer,after rainfall has dimin- able resource in the Western United States, ished, recharging the groundwater that where winter rains give way to a dry season continues to flow into Ashland Creek,long spanning five to seven months in the Rogue after the last of the snowpack has melted. Valley. Lack of water during the dry summerseason was a major problem facing Presently, Reeder reservoir's capac- earlysettlers. Their creative solutions have ity is just barely sufficient to supply the greatly altered the development of this City's current water demands in a severe region. Talent Irrigation District's and drought. With Ashland's semi-arid climate other district's reservoirs and many miles that includes periodic multi-year droughts, of reticulating canals are an engineering a fixed reservoir size, and growing water marvel. demands, it is clear that additional steps to Ashland's early development centered insure a secure water supply are now nec- essary. around Ashland Creek and its year-round water supply flowing from the flanksofMt. There are two main ways of insuring Ashland, a mile in elevation above the a reliable water supply; either increase the town. PP y: supply,by finding additional water sources, or reduce the demand through water con- As the town grew,the old reservoir at servation strategies. The traditional supply the top of Granite Street and later,Reeder side solutions, are economically and envi- Reservoir were built. They remain as a ronmentally expensive. Demandsidesolu- bons are relatively inexpensive, although testament to the town's need for more w they require changes in behavior and usage water than the quantity that flows through the City during the dry season. The reser- Patterns. One of the main strategies for voirs collect thewinter rain behind its dams, reducing water use are landscape designs that it guidelines in order to reduce the use less water. Ashland has adopted for use during the dry season. Snowfall these adds to this system by slowly melting in the Page 32 Planning Commission Draft indJ amount of water wasted by many standard than narrow arms and other shapes that landscaping practices. make the even distribution ofapplied water nearly impossible. The advantages toguidelines like these are that they avoid the costs of increasing Plant in fall or early spring, rather the water supply, and they also avoid the than late spring and summer when plant draconian measure of mandatory rationing. dormancy leads to lowinitial water require- While guidelines limit plant materials, the ments and cool temperatures and rainfall is choices offered by drought tolerant plants, likely. give ample opportunity to create beautiful landscapes at no additional cost. Group water hungry plants together and have separate irrigation circuits for The goal of these guidelines is to them. decrease water usage, while encouraging attractive landscaping. Further,the guide- Spread 2-3 inches of bark mulch in lines and policies are aimed at reducing shrub beds. Use medium sized mulch,not water demand when it is most crucial, large nuggets or fine mulch. Mulch com- during the dry late summer months when posed of large nuggets is an inferior water water reserves are low. conserving mulch, and excessively fine mulch compacts so tightly that water runs Advice and Recommendations: off or is absorbed by only the uppermost portion. The following recommendations, if implemented, would reduce water con- Maximizethe amountof undisturbed sumption,while providing sufficient water soil during_construction and excavation, to create and maintain attractive landscapes. fence it off and avoid running heavy equip- These landscape design and installation ment over it, storing materials on it and practices are not mandatory,yet they con- dumping waste solids and liquids on it. tain prudent advice for reducing outdoor Longterm storage(longerthan six months) water consumption and contain general also deteriorates the quality ofsoif. Healthy concepts, that if followed, will make any soil is better able to retain water. landscape water conserving. Plants General & Miscellaneous Specify and use drought tolerant Limit lawn and turf to areas where it plants and turf varieties and species. is actively used and eliminate it from areas where its purpose is strictly ornamental, Backbone plants (trees, screening replacing it with drought tolerant, attrac- plants, and other plants required by other five ground covers. city ordinances)will be of a large size,the rest of plants may of small sizes(1-3 gallon Concentrate lawn areas together into size). Smaller initial sizes establish more basically round or square shapes, rather extensive root systems,and are thus better Planning Commission Draft Page 33 ��S able to withstand drought conditions. Adjust the watering period and fre- Water hungry plants that can tolerate quency to rainfall and temperature, with shade (use Sunset Western Garden Book less water applied in the spring and fall and as aguide)should be planted on north sides more water applied during the hot, dry of structures or in full day shade if they are summer months used at all. Use a more conservative setting in Plants to avoid due to high water spring than after hot, dry summer weather needs include: rhododendrons, camellias, begins. azaleas,and hydrangeas. Precipitation sensors and ground Watering within drip line of existing moisture sensors incorporated into the con- native oaks,pines and madrone trees shou I d troller will result in substantial water con- be avoided except for temporary drip sys- servation. tems for maximum of two years for estab- lishment of dry shade tolerant plants. In many parts of the city,water pres- sures are too high for properly functioning Drought tolerant trees and shrubs irrigations systems,resultingin water losses should not be placed within lawns as their from overspray. The use of pressure water needs, for the most part, are incom- regulating devices will solve this problem. patible with lawn needs. Develop maintenance watering sched- ule for irrigation systems and modify it for Irrigation seasonal differences. Use drip irrigation for shrubs and No matter how sophisticated an irri- trees. gation system is, it must be properly pro- gramed and maintained, or it still has the For native plantings, water later in potential of wasting large quantities of spring, let soil dry out in summer, water in water. fall. This mimics the natural system that plants have evolved in,but allows for addi- Turf . tional water in order that plants look better and grow faster. Turf should be avoided in: Automatic.timer controllers reduce Median strips water use if properly programed and moni- tored. Areas less than eight feet wide. Turn off in fall after temperatures Note: in the above areas, it is diffi- decrease and/or rains begin(usuallytheend cull to minimize overspray, consider of September). groundcovers that do not requiring sprin- Page 34 Planning Commission Draft Ih/� ational areas. klers lie that use bubblers or drip) or hardscape. The functions of berms can often be met by fences, walls, and vegetation. Specify and use perennial rye and tall turf fescue lawn seed that tolerates the hot Slow water movement to increase summers here, rather than bluegrass or amount absorbed by soil by: bluegrass mixes, developed for the cooler summers of the Willamette Valley. Terraces Trees and shrubs within lawn areas Terraces on slopes con- increase the difficulty of providing even serve water (particularly if impermeable water coverage to turf. Uneven watering, retaining walls are used or retaining wall invariably leads to over-watering. faces to the north), but raised beds and berms dramatically increase waterdemand. Topography Terracing on east and north slopes BemLs,mounds and raised beds should will save more water than terracing on be avoided,since they greatly increase water south or west slopes. evaporation through increased surface area and higher soil temperatures. Reasonable On site swales not only naturally slow exceptions would be the creation of berms watermovement but also allowforground- for sound barriers, for safety,or for recre- water recharge on site. Planning Commission Draft Page 35 �07 Mandatory Policies similarly well-suited for this climate of re- gion as determined by the Staff Advisor. The City has established the following Up to 10% of the plants may be of a non- policiesforusewheneverwaterconserving drought tolerant variety a species c long landscaping is required by ordinance,by a it they are grouped together and can be condition of approval of a planning action, ant plants. separately from the drought toler- in consideration for a density bonus or ant plants. other development incentive,or in consid- eration for reduced systems development No watering within the drip line of existing native oaks, pines and madron charges. These policies have the weight of ry law,and landscapes installed and certified trees is permitted,except that a temporary drip system may be installed for maximum as water conserving must be maintained according to these guidelines,or will be in of two years for the establishment of dry violation of the Municipal Code. shade tolerant plants. General and Miscellaneous Screening hedges must be planned to attain 50% coverage after two years. The combined turf or water areas(i.e. Water conserving designs are not re- pools,ponds and fountains)shall be limited quired to meet the standard of a 50% to 20% of the landscaped areas. Turf coverage within one year. However,they limitations do not apply to public parks, must meet the coverage standard for private common open space,required out- plantings of 90%after five years. door recreation areas, golf courses, cem- eteries and school recreation areas. Irrigation A minimum of two inches of mulch Irrigation system shall be designed so (neither large nuggets nor fine bark may be used)shall be added in non-turf areas to the that overspray is minimized. soil surface after planting. Non-porous material shall not beplaced.under the mulch. For sprinkler irrigated areas, perim- �\ eter sprinklers must be included in imga- Allnfoountains shall be designed to lion pattern. recycle their water. Sprinkler heads with a precipitation Turf is restricted to slopes with less rate of.85 inches per hour or less shall be u used on slopes exceeding 15/o to minimize than 10/o grade. runoff,or when slope exceeds 10%within Plants 10 feet of hardscape. Precipitation rates are to be matched At least 90%of plants in the non-turf for all irrigation heads for each circuit. areas are to be listed as drought tolerant in the Sunset Western Garden book, or be The same type of irrigation heads Page 36 Planning Commission Draft shall be used for each circuit. than'l/6 of their width. Valves and circuits shall be separated Landscape plans are required that based on water use. include,in addition to the standard plan requirements,the following: Drip irrigation systems are required for trees unless within lawn areas. The area irrigated(in square feet). Precipitation rates for each valve cir- Serviceable check valves (or pres- cuit. sure compensating emitters for drip sys- Monthly irrigation schedule for the tems)are required where an elevation dif- plant establishment period (6-12 months) ferential greater than 20 feet exists on any and for the first year thereafter. circuit A watering schedule for each circuit Sprinkler head spacing shall be de- from the plan must be posted inside the signed for head-to-head coverage. corresponding controller The system shall be designed to mini- A grading plan with sufficient con- mizes runoff and overspray to non-irri- tours so that slope may be measured. gated areas. For lots with less than 5000 square All irrigation systems shall beequipped feet of landscaped area no grading plan is with a controller capable ofdual ormultiple required. programming. Controllers must have mul- tiple cycle start capacity and a flexible Exceptions calendar program. Controllers must allow seven day or greater timing cycles. The Staff Advisor may substitute or make exceptions for cause of any of the Topography plants listed. No more than 5%of landscaped area Variances: The above mandatory of any lot or project may be berms or raised policies maybevaried iftheapplicantproves beds higher than one foot unless there is that the water consumption for the project demonstrated need for sound or safety as a whole is equal to or less than what barrier. would occur if the policies were strictly applied. All plantings on berms one foot or greater in height must be drought tolerant. Definition of terms Only drip irrigation is allowed on berms berm = any area where the soil is more than one foot in height. raised 30 percent or more on its sides and has no retaining wall included. If allowed, berms must be no taller Planning Commission Draft Page 37 AD It drip line = perimeter of outermost above ground branches or leaves extrapo- lated to ground raised beds=areas ofsoil with retain- ing walls one foot or greater in height terrace=creation of horizonal areas on sloped land through a series of steps, retained on the downhill side Page 38 Planning Commission Draft //D Section IV HISTORIC DISTRICT DEVELOPMENT A. DEVELOPMENT IN been sacrificed for a more contemporary ASHLAND'S HISTORIC design. For this purpose, the following standards were conceived as a guide to DISTRICT design decisions in the hope that the archi- tectural integrity of Ashland's homes and commercial buildings will no longer be Ashland's Historic District is very im- unnecessarily lost. portant to all the of City's residents. Not It is suggested that you think of your only does this area contain the City's begin- building as a whole-a single unit with no nings, but it is also the area of some of the removable parts. Every change that you most prominent landmarks in Ashland, m- make can chip away at the integrity of the merci g the Plaza, East Main Street cam- whole,like surgery.Efforts to personalize mercial area, Lithia Park, and many ' and updatethebuild ngwillleaveyouwith t residential districts. For the most part, an assortment of miscellaneous parts that thhe e main architectural themes have already bear no relation to each other, or to the been laid down, and must to considered in original design. Wrought iron columns, the design of any new structures or re s not asbestos shingles and aluminumframewin- tion of existing structures. This does not dows have only one thing in common-the metation of architectural t aural st le whose local hardware store. Older buildings in imitation past,an architectural style whose Ashland were built one at a time and such huildin s and the existing land use patterns added options can obscure their individu- buildings and the existing land use patterns ality is essential to a successful development. While it is critical that buildings be Restoration,Rehabilitation&Re- made habitable and safe,it is equally impera- modelling tive that the architectural character of a Because there is so much activity building be respected in the process ofstruc- these days in the improvement of older tural improvements. Unfortunately,this has housing,new terminology has been intro- not always been done in Ashland.The archi- housing, The difference between "restor- ing", n i tectural merit of a building has too often "rehabilitating",and"remodelling" Planning Commission Draft Page 39 III may seem academic, but each results in a Unfortunately, it is quite common for major difference in the way a job or project a house to be remodeled and totally di- may turn out. vested of its valuable characteristics when conditions do not requiresuch radical treat- To"restore"is to return a building to ment. Hence, the expression "remodel" its original condition as if it were a precious can havebad connotations.To many people museum piece. This technique is typically it suggests awaste ofvaluable resources.It used for structures of particular signifi- is possible,however,to remodel with sen- cane, such as historic landmarks where sitivity, especially with the help of a tal- accuracy will serve an educational purpose ented architect. as well as a visual one. Restoration is the most painstaking improvement process and To"rehabilitate"is to take corrective usually the most expensive because it re- measures which will make a structure liv- quires technical skill and historical preci- able again. Some aspects of rehabilitation sion for successful-results. It can involve entail renovation and the introduction of the removal of extraneous elements as well new elements.For example,it is likely that as the recreation of original features which outmoded electrical circuits would be re- may have become deteriorated or been quired to be brought up to code to ensure destroyed. A fine example of a restoration safety and to provide adequate service for projectin Ashland is the Swedenberg home today's modem appliances.When rehabili- found on Siskiyou Boulevard. Great care tatingabuilding,itis essential to protectthe has been taken to assure that the architec- structural and decorative characteristics tural integrity of the building exterior is which belong to the architectural style. practically identical to that when it was These are the very features through which built in the early 1900's . the visual integrity and the economic value of the building are preserved. Modem ele- Remodelling a building is normally at ments shall only be introduced when abso- the opposite end of the improvement spec- lutely necessary, and in a manner which is tram from restoration. Unless it is done sympathetic to the original design. An ex with sensitivity,to remodel a building is to cellent example of a successful rehabilita- redesign it so that the generic features are tion is the Ashland Community Center on obliterated and the basic character destroyed Winbum Way. in the name of modernization. A remodel- lingjob is too often considered a success if The rewards of sensitive home im- the original structure is unrecognizable in provements are many. First there is the the end result. Remodelling is appropri- satisfaction of knowing you have done the ately used for buildings which were con- job right. Second,there is the gratification structed of inferior materials or for build- from compliments of other people who ings which have fallen into a state of disre- appreciate what you have done. Third, pair due to vacancy or vandalism. Remod- there is the pleasure of living in an attrac- elling can also be a proper course of action tive,comfortable and historically preserved when a structure undergoes a change in home. While these benefits are difficult to use, say from a single-family residence to measure, such restoration or rehabilitation commercial office space. Page 40 Planning Commission Draft can result in significant economic benefits. A perceptive combination of restoration and remodelling will actually contribute to the resale value of your home. Finally, a good rehabilitation project can be surpris- ingly influential on an entire neighborhood. The Cityof Ashland has adopted ordi- nances to assure that all development, in- cluding development in the Historic Dis- trict, remains compatible with the existing integrity ofthe district.In newconstruction of a singlefamily residence, the Historic Commission will use these standards to make recommendations to the applicant. if an applicant requires a StaffPermit, Site Review, or a Conditional Use Permit which involves new construction, a 're- model, or any use greater than a single- family use,the authority exists in the lawfor the Staff Advisor and the Planning Com- mission to require modifications in the de- sign to match these standards. In this case the Historic Commission advises both the applicant and the Staff Advisor or other City decision maker. Planning Commission Draft Page 41 B. REHABILITATION & REMODEL STANDARDS The purpose of the following standards is to prevent incompatible structures and design and ensure the proper use of materials and details within the Historic District. IV-B-1)Be sure the remodeled portion has exterior wall finish that matches the existing or original material. IV-B-2)Design window additions are to duplicate existing or original windows. IV-B-3)Design the roof on additions or remodels to have the same pitch as the original roof. Extend the ridge lines where possible. On one-story rear additions, shed roofs are acceptable. IV-B-4) Match the style of any porch or entry addition to the original or existing style of the front of the structure. IV-B-5)Match colors of any additions to the colors used on the existing exterior. IV-B-6)Try to rehabilitate and restore as many features as possible. IV-B-7) Sawn shingle and, for economy, composition roofs are preferred. Asphalt shingles which match existing color and texture are acceptable.Shake shingles,tile and metal roofs are not compatible with most Ashland architectural styles(there are a few exceptions). IV-B-8)Diagonal and vertical siding are not compatible in most cases. IV-B-9)Imitative materials such as asphalt siding, wood textured aluminum siding or artificial stone are not compatible. IV-B-10) Any detached structures shall be compatible with the existing building and conform to the above standards. IV-B-11) Styles of other eras or locales, such as Tudor and Western styles, are to be avoided. Page 42 Planning Commission Draft C. HISTORIC DISTRICT DESIGN STANDARDS In addition to the standards found in Section II,The following standards will be used by the Planning and Historic Commissions for new development and renovation of existing structures within the Historic District: RECOMMENDED AVOID HEIGHT N�Illri/1�- 000 00 y YD0100 IV--C-1/Construct buildings to a height of Avoid construction that greatly varies in existing buildings from the historic period height (too high or too fowl from older on and across the street. buildings in the vicinity. SCALE 8 p 0 e g e 8 Q p e m c]n IV-C-21Relate the size and proportions of Avoid buildings that in height, width, or new structures to the scale of adjacent massing, violate the existing scale of the buildings. area Planning Commission Drat Page 43 RECOMMENDED AVOID MASSING g e 8 .Q a m 01 & ® n n IV-C-3IBreak up uninteresting boxlike Avoid single, monolithic forms that are forms into smaller, varied masses which not relieved by variations in massing. are common on most buildings from the historic period. SETBACK B a a IV-C-4/ Maintain the historic facade lines Avoid violating the existing setback of streetscapes by locating front walls of pattern by placing new buildings in front new buildings in the same plane as the or behind the historic facade line. facades of adjacent buildings. Page 44 Planning Commission Draft RECOMMENDED AVOID ROOF SHAPES `b IV-C-5)Relate the new roof forms of the Avoid introducing roof shapes,pitches, or building to those found in the area. materials not traditionally used in the area. RHYTHM OF OPENINGS IV-C-61 Respect the alternation of wall Avoid introducing incompatible facade areas with door and window elements in patterns that upset the rhythm of the facade. Also consider the width-to- openings established by the surrounding height ratio of bays in the facade. structures. Planning Commission Draft Page 45 117 PLATFORMS IV--C-7) The use of a raised platform is a Avoid bringing the walls of buildings traditional siting characteristic of most of straight out of the ground without a sense the older buildings in Ashland. of platform. DIRECTIONAL EXPRESSION Zlio IV-C-8)Relate the vertical, horizontal or Avoid horizontal or vertical facade nondirectional facade character of new expressions unless they are compatible buildings to the predominant directional with the character of structures in the expression of nearby buildings. immediate area. Page 46 Planning Commission Draft SENSE OF ENTRY 00 B 8 Bp 1V--C-9 1Articulate the main entrances to Avoid facades with no strong sense of the building with covered porches, entry. oo_ porticos, and other pronounced architectural forms. IMITATIONS ® ® 0 1V--C-101 Utilize accurate restoration of, or Avoid replicating or imitating the styles, visually compatible additions to, existing motifs, or details of older periods. Such buildings. For new construction, attempts are rarely successful and, even if contemporary architecture that well well done well, present a confusing represents our own time, yet enhances picture of the true character of the the nature and character of the historic historical area. district. Planning Commission Draft Page 47 � / 9 Section V Ashland Boulevard Corridor Introduction determined that the image of the corridor portrays a typical "strip development". The Ashland Boulevard Condor is These types of development are in the Iocatedbetween the intersection ofSiskiyou fringeareas oftowns throughoutthe United Boulevard to the west and the Interstate 5 States. Vast areas of asphalt paving,mini- interchange to the east. In general,the area mal landscape,and uninspired architecture boundary includes the lots fronting(to the are indicative of these strip developments, north and south)the Highway 66 right-of- resulting in large part to the dominance of way. This main City arterial street is com- the automobile as the only form of transit. prised of Ashland Street, Greensprings In Ashland, a town noted for its charm, Highway and Highway 66. natural beauty and culture, this type of development is a contradiction. The corri- Presently, a variety of land uses (re- dor does however offer opportunities such taillcommercial,employment,institutional as views to the mountains and foothills, and residential) as well as a collage of landscaped open space, and large lots. building types and vacant lands are located along this corridor. This City arterial is an Recognizing these opportunities, the important transportation element because City of Ashland desires to develop this area it is one of the three entrances to Ashland, according to standards which will create an it links the downtown with hotel accommo- environment reflective of Ashland'scom- dations and the airport,and it is a commer- munity image. A key factor in achieving cial and retail center, primarily for local this goal is to reduce the auto-orientation of residents. this environment by encouraging pedes- trian amenities and urban design strategies, In addition, the land within and adja- thereby instilling a sense of community cent to the corridor, both commercial and pride in the property owners andmerchants residential,is forthe mostpart,underdevel- of this area. oped or undeveloped. Much of the future economic growth in the City will probably The design standards listed belowwill be centered in this location. provide the city with direction for the fu- ture development of this key commercial The City Council and Planning Com- and retail corridor. It is important to note mission have recogn ized the potential of that this work must be a cooperative effort the condor and requested special design between the private and public sectors of studies be performed to insure its planned the community. development. During those studies it was Page 48 Planning Commission Draft . At d Design Standards V-13-3) Six foot wide, textured or scored concrete sidewalk in addition to the Public Land in the Street Right-of- street tree area (total width would be a minimum of eight feet). Way V-134) Pedestrian scaled light fix- In concert with the design standards trres, placed in the street tree strip. ` for the private development of the corridor, thedesign standards for the public right-of. V-B-5)Specially designed street name way are intended to provide an attractive signs. street environment which will encourage pedestrian usage and public safety. V-C)Special Pedestrian Areas: V-C-1)Pedestrian refuges protected Policy: Improvements in the public from weather shall be placed near transit right-of-way shall meet the following stan- stops, or at intervals of 400 feet in the dards: corridor if no transit stop is nearby. V-A) Landscape Median: V-C-2)Textured concrete or unit ma- sonry paving shall be used in these areas to V-A-1) Twelve foot wide minimum differentiate them from other areas. with left turn pockets in limited but appro- priate locations, approximately every 400 V-C-3) Street furniture (benches, feet. drinking fountains, news racks, etc.) shall be included for the comfort and conve- V-A-2) Small flowering trees, low nience of the pedestrian. water use and low maintenance (12 foot spread max.)shrubs and ground covershall be planted. V-A-3) Lighting shall be scaled to highway scale light standards. V-B)Sidewalk: V-13-1) A two foot wide minimum area for street tree placement is required. V-13-2)Trees shall be drought toler- ant and hardy,placed with root barriers and either bricked in plantings, tree grates, or on landscaped strips with ground cover. Planning Commission Draft Page 49 / i SECTION VI DOWNTOWN ASHLAND Introduction Historically the city center,the down- town,began at the Plaza area and extended Ashland's downtown is without doubt southeast along East Main Street. Only the most important fifty-five acres in the about one-half mile long, the area now city. For over 100 years it has been the extends from the intersection of Helman and North Main Streets on the northwest, community's economic center. The down- to the Ashland Library on the southeast:•It town boasts one of the mostbeautiful parks is approximately one-quarter mile wide and in thecountry,and theOregon Shakespeare extends from Hargadine Street to "B" Festival annually draws thousands of Street. Main areas are the Plaza,including theatregoers. Ashland's charm, cultural the entrance to LithiaPark and Guanajuato offerings and lovely location have not been Way,the Oregon Shakespeare Festival the- lost on those who visit, and during the last atres, the East Main Street business dis- two decades the city's population has risen trict,the business area around the Ashland from 11,000 to 16,000. However, down- Library,Lithia Way/"C" Street,the prop- town economic growth has significantly Ne surrounding the old armory, and the exceeded population growth. The down- town retail spaces have increased, office wbry property--the large vacant parcel spaces have doubled and tourist traffic has of land bounded by the viaduct and by grown over 600 percent. Downtown auto- Heiman, Commercial, and Water Streets, mobile traffic has nearly doubled and pe- destrian traffic counts have risen from 200 This downtown area is the employ- percent to 900 percent. ment center of the community,and in 19$8 Such growth demands changes inplan- employed 25 percent of all city employees. ning and development, but Ashland's citi- Sixty-three percent ofthese were employed zens insist that these changes allow the by restaurants, the Oregon Shakespeare downtown to maintain its integrity and its Festival and retail businesses which cater unique character. Community participa- primarily to tourists in the summer months. tion has always been integral to Ashland's With 197 businesses,the downtown is development. Citizens' affection for the also a thriving business center. The busi- city and desire to increase the culture, nesses are diverse ranging from light manu- physical grace, and the economy have en- facturing and auto repair to tourist gift couraged residents to support Southern Oregon State College, Lithia Park, the shops and law offices. Retail businesses Shakespeare Festival and numerous other are along Main Street. Many comprise most of the square footage and are concentrated community enterprises and improvements. e c Page 50 Planning Commission Draft ofthese retail businesses are specialty stores larly during thepeaktouristsummermonths. which attract consumers throughout south- Although facts indicate that parking de- em Oregon and norther Cal ifornia. Cater- mand is not entirely met by existing facili- ing to the local, tourist and regional mar- ties, it may not be financially or en�riron- kets has preserved the downtown's eco- mentally wise to accommodate the highest nomic vitality and health. peak days. As traffic congestion continues to increase,the city and residents will have In addition to being the employment to adapt to different traffic patterns and use and business center,the downtown is also alternative forms of transportation in order the community's social and arts and enter- to alleviate the problem. tainment center. Increased pedestrian amenities and bike paths have encouraged Pedestrian Traffic: The substantial residents and tourists alike to enjoy the increase in pedestrian traffic has spurred downtown by foot or bicycle or simply by improvements in pedestrian amnities such sitting on the many benches and planters as benches, planters and fount.aiihs to en- which have been furnished. The Oregon courage pedestrian flow through the length Shakespeare Festival,several smaller the- of the downtown. Ongoing renovations atres, nightclubs and restaurants provide will be needed to help accommodate the tourists and residents with numerous op- ever-growing number of people. portunities for a pleasurable night out. The combination of these factors-- ASHLAND economic health,cultural and artistic offer- ings, attractiveness, location, a pleasant DOWNTOWN PLAN pedestrian and bicycling environment--have endowed Ashland with the attractive quali- The City of Ashland Downtown Plan ties of tourist town and the advantages of is the guiding document for all downtown being a real center for a rural town. site design. It provides a comprehensive review of downtown Ashland's historical There are, of course, some problems development and current trends and needs. which exist as aresgltofgrowth and change. In addition, it out specific actions in- The major problems which have been iden- tended for implementation within fiveyears. tified are: These actions are divided into four major sections: Physical Development, Down- Economic: The need to be less depen- town Management, Regulation, and Eco- dent on the tourist industry, particularly a nomic Development. Although most of single facet of that sector--the Oregon these actions will be taken by the municipal Shakespeare Festival--and to promote government, it will include the city's part- growth in the retail and services sectors, ners in downtown improvements--the Parks especially those that service the local,tour- and Recreation Commission,the Chamber ist, and regional markets. of Commerce, the Ashland Downtown Association,the Oregon Shakespeare Fes- Automobiles and Traffic: Parking is a rival and others. It is imperative that build- problem throughout the year, but particu- Planning Commission Draft Page 51 ers and developers are familiar with these VI-5) Two-story development is en- actions and follow current guidelines. couraged downtown,with the second sto- nes in commercial, residential,or parking uses. Redevelopment in the Downtown VI-6)Uses which are exclusively au- Three largehistoric buildings will prob- tomotive such as service stations,drive-up ably see very different and more intense windows, auto sales, and fire stores are uses in the next twenty years--the Masonic discouraged in the downtown. The city Lodge, the Elks lodge, and the Mark An- shall use its discretionary powers,such as thonyHotel.Other buildings will undoubt- Conditional Use permits,to deny new uses, edlyredevelop,and conformance with both although improvements to existing facili- the city's historic guidelines and the down- ties may be permitted. town development criteria should insure that the developments are positive. The following criteria are adopted with this plan and shall be used as part of the land use approval process. Approval Criteria for Downtown Area Development: VI-l) Parking lots adjacent to the pedestrian path are prohibited. VI-2) Pedestrian amenities such as a broad sidewalks, arcades, alcoves, colon- nades, porticoes, awnings, and sidewalk seating shall be provided where possible and feasable. VI-3)Weather protection on adjacent key pedestrian paths are required by all new developments. VIA)Windows and other features of interest to pedestrians shall be provided adjacent to the sidewalk. Blank walls adjacent to sidewalks are prohibited. Page 52 Planning Commission Draft Were taking television into tomorrow. TCI Cablevision of �1 Oregon, Inc. July 22, 1992 Mayor Catherine Golden Ashland City Council Ashland City Hall 20 East Main Street. Ashland, OR 97520 Dear Mayor Golden and Council Members: First of all , I want to apologize for the short notice and anxiety I may have caused at the council meeting last night over the planned rebuild of our cable system. The facts are: * From August 3 to December 1, 1992, we are rebuilding the greater Ashland portion of our Medford cable system. * The purpose of this rebuild is threefold: 1) To improve the relia- bility of our system; 2) To increase channel capacity from our current 27 -channels to 50-60 channels (our franchise with the City of Ashland requires 35 channel capacity by the end of 1992) ; 3) To provide the three access channels required by our Ashland fran- chise. * We have approximately 100 miles of main cable, of which about 40 miles will be replaced. Of this 40 miles, about 18 miles are under- ground and approximately 14 miles are in customers' backyards. Also, approximately 1,300 of our 4,500 Ashland area customers- will have the cable from the main system to their homes replaced. * In order to accomplish major work on our system, we must create service interruptions. Unfortunately, some of these interruptions will last up to 6 hours and affect up to 700 homes at any one time. We will NOT be turning service to the entire community off at any given time. * During the four months of construction, we will also need to per- form about 30 interruptions of about one hour each. These will affect up to one half of the community. This work will be done in the streets, not in customers' yards. It is these shorter in- terruptions that will require the use of a small gas powered gen- erator located on the construction vehicle. This generator is used for powering lights and electronic measuring instruments. We would prefer to do this work during the late night hours to cause the least interruption of service to our customers. 98+% of our work will be performed during daylight hours. 926 S.Grape Street P.O.Box 399 Medford,OR 97501 (503)779-1814 FAX(503)776-2278 Mayor Catherine Golden Ashland City Council July 22, 1992 Page 2 * We are taking all necessary precautions to replace our cable care- fully and plan to repair any damage we may cause to shrubbery, sprinkler systems, etc. Our contractor has worked throughout the Northwest and meets all TCI's stringent requirements. Also, our contractor will be hiring up to 40 local laborers. * We will take all steps necessary to keep our customers, as well as non-customers, :informed of our work. This will be accomplished by monthly statement inserts, ads in the Daily Tidings and door- hangers. Although I feel this work may not qualify as "unnecessary noise" under Ordinance 908170, I would like to request a clarification of that ordinance. If we need a ruling or a permit to work during the late night hours for just a very few hours throughout the area during the next four months, we would appreciate knowing the parameters. Thank you for any assistance you may be able to give us in our quest to disrupt the fewest customers for the least amount of time and to hold costs down on this project. Please call me at 779-1814 if you have any questions. Sincerely, Glenn Rierson General Manager GR:js c: Brian Almquist )&ORD GRO �� �I illlll & CRAFTERS ASSOCIATION Fresh,Local Produce and Quality Crafts P.O. Box 4041, Medford, Oregon 97501 503 855-1326 July 21, 1992 Brian Almquist, City Administrator and Ashland City Council City Hall Ashland, OR 97520 Dear Mr. Almquist, I've.met with DPAC and Planning Department.. ataff regarding our request for additional space in which to hold our Tuesday morning growers' markets. I understand the.neat step is for us to present our request to the City Council. Please schedule us on the agenda as soon as possible, preferably in early August, so that I'll know how to plan for the harvest peak in September. Attached 'are copies of two letters which should help inform City Council members about the reason for our request and the outcome of the DPAC meeting. We are asking for permission to use one additional row of parking in the lot adjacent to our market location, a total of eight spaces, only if necessary to avoid turning away vendors. Although this was the Planning staff recommendation to DPAC, the committee said "no" on a split vote. Their alternate recommendation was that water Street be closed on Tuesday mornings for us to set up there. As you' ll see from the attached letter dated June 26, evaluation shows that closing Water Street would create more of the very problems DPAC is trying to avoid. Using one more row of parking would provide sufficient space, would be more fleaible 'on a week-to- week basis, and would ultimately take up fewer parking spaces in the neighborhood. I'd. like to make a brief presentation to the City Council at the earliest opportunity. Thanks. Sincerely, G�cG�✓ oyce Schillen Market Manager CC: . MGCA Board Ashland Department of Community Development Recycled Paper of AS11Ea 19, e : Memorandum '•.�4E60a•• , July 31, 1992 �ly1l: City Council r ram: Downtown Planning Advisory Committee '�$uhjert: Growers Market Expansion At our meeting of June 17, 1992, DPAC voted six to one to support the expansion of the Medford Growers Market to the area on Water Street from the Beaver Slide to B Street, allowing room for a fire lane on Water Street and leaving access to the two public parking lots. The Market would have preferred the use of ten additional parking spaces just next to the viaduct area, and though we can appreciate their desire for additional space and fully support their activity, DPAC felt it was imperative that the parking spaces should be used exclusively for parking. The members -of DPAC feel that the downtown merchants have paid for the parking spaces and they should have the opportunity to have their customers and/or employees use these spaces. It would be only fair for the downtown merchants to have an opportunity for input if the Growers Market were allowed to use the ten spaces. The members of DPAC feel that our proposal can be achieved successfully and safely and note that when the Cinco de Mayo celebration has occurred, there have been only minor problems caused by the closing of Water Street. Date: Wed 7-29-1992 11: 27a Name: Stillwater,Lynn Company: MEMBER OF MEDFORD GROWERS'/CRAFTERS ASSC Phone: 482-5305 Status: Called Message: WANTS. TO VOICE APPROVAL FOR AGENDA ITEM FROM GROWERS' MARKET REQUESTING 8 ADDITIONAL PARKING SPACES BE MADE AVAILABLE WHEN THEY NEED THEM. CALL HER IF YOU WANT TO DISCUSS FURTHER. - Cat I 0`S iAc9. tk-, o CL A J YORD GRO �� d IIIIIIIII M & CRAFTERS ASSOCIATION Fresh,local Produce and Quality Crafts P.O. Box 4041, Medford, Oregon 97501 503 855.1326 May 22, 1992 The Honorable Cathy Golden Mayor of Ashland City Hall Ashland, OR 97520 Dear Mayor Golden, The Ashland Growers Market is into the second month of its third season in Ashland, and we have a problem. It's a GOOD problem, but one we hope can be solved. R Last year at this time .we had an average of fifteen vendors attending market. At last year's peak in August/September we had around thirty. The number of vendors who attend is in direct relation to community support-- e.g. , shoppers who come regularly to market. I have thirty-three vendors signed up for next Tuesday, and local produce is just now beginning to come into production. There's room for only a few more, and at this rate we won't have space to accommodate all interested area farmers when the harvest season is at its peak later this summer. Ashland's response to our market has been phenomenal. When we were given visibility on Water Street last year, Ashland residents discovered us. They are the mainstay of our customer base, with tourists adding a boost when they're in town. At this time the Ashland Growers Market is the largest open-air farmers market operating in Jackson County, having overtaken the Medford Growers Market which is in its sixth season. I have talked with Planning Department staff about this situation and they support our being given more space in which to operate. Two suggestions were made: John Fregonese favors our expanding into the adjacent parking lot; and at an earlier public hearing, Planning Commissioners suggested looking into closing Water Street from Main Street to the parking lot, with us expanding into the street area. Either area would work, with a gain of ten to fifteen booth spaces. Recycled Paper MGCA request for more space, May 22, 1992, Page 2 We're asking the City Council to consider our need for more space and to grant us permission to expand the market area as soon as it becomes necessary. I' ll be glad to attend when this matter is on the agenda to Provide more information and answer questions. Sincerely, Jo ce Schillen Market Manager CC: Planning Department, MGCA Board D-% Recycled Paper y �0 GR0 d Illlllih �. IIiU & CRAFTERS ASSOCIATION Fresh,Local Produce and Quality Crafts P.O. Box 4041, Medford, Oregon 91501 503 855.1326 June 26, 1992 ` John Fregonese Department of Community Development 20 E. Main. Street Ashland, OR 97520 Dear John, Since you weren't able to get back to me before leaving on vacation, I thought I'd better get this information to you more formally. Immediately following the DPAC meeting, three of us walked to the market site to evaluate the committee's recommendation. The committee's suggestion was to close water Street from the "beaver slide" to "8" Street to allow expansion of the growers market. The Planning Department's recommendation was to give us one more bay of parking in the parking lot on the north side of Water Street. We can make either area work, but after hearing the committee's concerns -- parking and congestion -- we thought you and the DPAC committee members would appreciate hearing the impacts of both recommendations. 1. The additional bay of parking contains eight (8) parking spaces that we would use. Vendors would be able to park there and work out of their vehicles, which eliminates street congestion during unloading and loading times. One possible disadvantage would be blocked access to the dumpster, should the sanitation service wish to empty it on Tuesday mornings. (They do so occasionally. ) 2. Closing water Street would mean a net loss of fourteen (14) to nineteen (19) parking spaces in the neighborhood. Four of them are short-term on-street parking spaces on Water Street. If a fire lane is kept open down Water Street, vendors will have to off-load on the south side of the street as they currently do on the north side. (Water Street is too narrow to set up otherwise. ) Those additional ten to fifteen vendors who off-load would have to park elsewhere in the area. Thus, an overall net loss of 14 to 19 parking spaces.