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HomeMy WebLinkAbout1992-0818 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please rise and after you have been recognized by the Chair, give your name and address. The Chair will then allow you to speak and also inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. v 1 , AGENDA FOR THE REGULAR MEETING ^�V_ 1 ASHLAND CITY COUNCIL AUGUST 18, 1992 I. . PLEDGE OF ALLEGIANCE: 7: 30 P.M. , Civic Center Council Chambers II. ROLL CALL III. APPROVAL OF MINUTES: Adjourned Meeting of July 30, 1992 , and Regular Meeting of August 4, 1992 . IV. SPECIAL PRESENTATIONS & AWARDS V. CONSENT AGENDA: 1. Minutes of Boards, Commissions & Committees. 2. Monthly Departmental Reports. 3. Memo from Fire Chief concerning Phase II of Ashland Watershed closure. 4. Approval of special tax assessment for historic property at 243 Fourth St. (Peerless Rooms) 5. Request by Roberta Foxley to cut newly-paved street at 317 Maple St. 6. Request from Historic Commission to hold public hearing on October 6, 1992 to consider the addition of four properties to the Heritage Landmarks List. VI. PUBLIC HEARINGS: (Must conclude by 9: 30 P.M. or be continued to the ensuing meeting) 1. Continuation of public hearing on P.A. 92-033, request for changes to the Ashland Municipal Code--Land Use Ordinance-- complete review of Zone Code Section 18. 32 -- C-1 Retail Commercial, and Section 18.40 -- E-1 Employment. Request also involves the development of an E-1-R overlay for residential uses in the E-1 zone and amendment to the zoning map creating an E-1-R overlay. (Applicant: City of Ashland) (Bring packet from July 21 and August 4 meetings) VII. UNFINISHED BUSINESS: 1. Decision on selection of option for Wastewater Treatment: Option 1. Dismantle Ashland plant, construct a pipeline, and transport raw sewage to Medford Plant. Option 2 . Upgrade Ashland plant, acquire land and apply reclaimed water to land during Summer months. VIII. NEW & MISCELLANEOUS BUSINESS: 1. Memo from Director of Public Works, and water status report by Water Superintendent (oral report) . 2. Memo from Councilor Laws concerning proposed grant from ODOT for demonstration grant for free bus transportation in Ashland. IX. PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to 3 min. per speaker and a total of 15 minutes) X. ORDINANCES . RESOLUTIONS & CONTRACTS: 1. Second reading by title only of an ordinance amending l0/Zc�• aG�� Chapter 6. 28 of the Ashland Municipal Code relative to tour -� buses and special vehicle permits. 2 . Second reading by title only of an Ordinance withdrawing �T certain recently annexed real property from Jackson County Fire Dist. No. 5. (King Annexation) 3 . Second reading by title only of an Ordinance amending Ordinance No. 2052 and Section 18 . 12 .030 of the Ashland e Municipal Code, to re-zone certain property from Jackson County RR-5 to City of Ashland E-1. (King Annexation) 4 . First reading of an ordinance modifying the Downtown Parking District by amending A.M.C. Section 11.30. 010. 0.4017,7- 5. Resolution terminating a drainage easement by quitclaim deed. 6. Resolution terminating a sanitary sewer easement by quitclaim deed. �7 . Resolution exempting turbine and speed increaser / modifications to rehabilitate the Reeder Gulch Pp�v `�'7 Hydroelectric Project contract from competitive bidding. 8. Ratification of 2-year contract extension with I.B.E.W. Local 659, representing Clerical and Technical Workers. XI. OTHER BUSINESS FROM COUNCIL MEMBERS XII. ADJOURNMENT Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please rise and after you have been recognized by the Chair, give your name and address. The Chair will then allow you to speak and also inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people ho wish to be heard, and the length of the agenda. /✓fLj AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL AUGUST 18, 1992 I. PLEDGE OF ALLEGIANCE: 7 : 30 P.M. , Civic Center Council Chambers II. ROLL CALL III. APPROVAL OF MINUTES : Adjourned Meeting of July 30, 1992 , and Regular Meeting of August 4 , 1992,E IV. SPECIAL PRESENTATIONS & AWARDS V. CONSENT AGENDA: 1. Minutes of Boards, Commissions & Committees. 2. Monthly Departmental Reports. 3 . Memo from Fire Chief concerning Phase II of Ashland Watershed closure. 4 . Approval of special tax assessment for historic property at 243 Fourth St. (Peerless Rooms) 5. Request by Roberta Foxley to cut newly-paved street at 317 Maple St. 6. Recommendation from Historic Commission for addition of four properties to the Heritage Landmarks List. VI. PUBLIC HEARINGS: (Must conclude by 9: 30 P.M. or be continued to the ensuing meeting) 1. Continuation of public hearing on P.A. 92-033 , request for changes to the Ashland Municipal Code--Land Use Ordinance-- complete review of Zone Code Section 18. 32 -- C-1 .Retail Commercial, and Section 18 . 40 -- E-1 Employment. Request also involves the development of an E-1-R overlay for residential uses in the E-1 zone and amendment to the zoning map creating an E-1-R overlay. (Applicant: City of Ashland) (Bring packet from July 21 and August 4 meetings) VII. UNFINISHED BUSINESS: 1. Decision on selection of option for Wastewater Treatment: option 1. Dismantle Ashland plant, construct a pipeline, and transport raw sewage to Medford Plant. Option 22 . Upgrade Ashland plant, acquire land and apply reclaimed water to land during Summer months. VIII. NEW & MISCELLANEOUS BUSINESS: 1. Memo from Director of Public Works, and water status report by Water Superintendent (oral report) . 2 . Memo from Councilor Laws concerning proposed grant from ODOT for demonstration grant for free bus transportation in Ashland. IX. PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to 3 min. per speaker and a total of 15 minutes) X. ORDINANCES . RESOLUTIONS & CONTRACTS: 1? Second reading by title only of an ordinance amending Chapter 6.28 of the Ashland Municipal Code relative to tour buses and special vehicle permits. 2 . Second reading by title only of an Ordinance withdrawing certain recently annexed real property from Jackson County II Fire Dist. No. 5. (King Annexation) 3J Second reading by title only of an Ordinance amending Ordinance No. 2052 and Section 18. 12 . 030 of the Ashland Municipal Code, to re-zone certain property from Jackson County RR-5 to City of Ashland E-1. (King Annexation) 4 .) First reading of an ordinance modifying the Downtown Parking District by amending A.M.C. Section 11.30.010. 5. Resolution terminating a drainage easement by quitclaim ) deed. 6. Resolution terminating a sanitary sewer easement by quitclaim deed. 7. J Resolution exempting turbine and speed increaser modifications to rehabilitate the Reeder Gulch Hydroelectric Project contract from competitive bidding, 8 ) Ratification of 2-year contract extension with I.B.E.W. Local 659, representing Clerical and Technical Workers. XI. OTHER BUSINESS FROM COUNCIL MEMBERS XII. ADJOURNMENT MINUTES OF THE ADJOURNED MEETING ASHLAND CITY COUNCIL JULY 30, 1992 CALL TO ORDER: Mayor Golden called the meeting to order at 7: 15 P.M. on the above date in the Council Chambers. Laws, Reid, Williams, Acklin, Winthrop, and Arnold were present. APPROVAL OF MINUTES: July 21, 1992 postponed. SPECIAL AGENDA ITEMS : Public Hearing, Appeal of P.A. 92-001 (Donna Andrews/SPRR, Applicants; James Lewis, Appellant) . Golden read the procedural rules for the hearing, and the following ex-parte contacts were declared: Reid visited site and spoke with Jim Lewis; Winthrop spoke with Dick McKinney regarding park improvement; Golden spoke with Lewis, McKinney, Zelpha Hutton, and Allan Sandler; Williams visited the site; and Laws spoke with Lewis and Sandler re: the park. All said they learned nothing which was not contained in the record. Planning Dir. Fregonese told of several neighborhood meetings (minutes of the July 23 meeting on Council tables) , and Allan Sandler's offer to hold the park area for one year until funds could be raised for its purchase. Since the appeal, he has withdrawn that offer. A draft of Phase I was entered into the record. The key issue is the applicants' desire to continue with Phase I if the park is not purchased and the appellants' feeling that a new plat should be filed in that event. The Planning Commission Findings assume park development between 6th and 8th Streets and that no traffic will be generated. A video of Railroad District history was shown. The public hearing was opened. Donna Andrews, 15 Winburn Way, representing Southern Pacific Railroad, said there are nine lots for development and upholding the appeal would be denying property owners' rights. Allan Sandler, 1260 Prospect, read from the City Charter concerning condemnation of land for park purposes, and said no agency has come forward to purchase the park land. D'Wayne Smith, 208 Harrison, said zoning is for cottage- type industry and if the subdivision is not developed, the park opportunity will be lost. Jim Lewis, 640 "A" St. , Appellant, representing the Railroad District Neighborhood Assn. , said their continued concern is traffic, and the Association is working on funding to purchase the park area. He also expressed concern about the wetland area (letter entered into the record) . A letter from Debbie Whitall, Hydrologist with the Rogue River National Forest, was submitted for the record and spoke to the wetlands area. Fregonese noted that each lot will be required to go through the site review process prior to development. Ruth Miller, 758 B Street, spoke in support of the appeal and feels the park will mitigate traffic concerns (letter entered into the record) . Terry Skibby, 611 Beach St. , spoke in support of development of the park, and said this area is the site of the first dwelling in Ashland (letter submitted for the record) . Ellen Downes, 255 Sixth St. , spoke in favor of reserving the park area. Richard McKinney, 117 Eighth St. , is concerned about traffic and read a letter from .Chuck McKereghan, 77 Sixth St. , supporting the appeal and outlining the neighborhood associations plans for fundraising for the park, attached to which was a letter to Sen. Mark Hatfield. Zelpha Hutton, 59 Sixth St. , asked Council to implement the State's land-use goal #5, said a traffic plan is needed, and said the Comprehensive Plan's Open Space Chapter provides for a park in this area (letter submitted for the record) . The Park Commission's donation of $18, 000 shows citizen support for the park. Bill Emerson, 90 Fifth St. , entered into the record a drawing of the streets and alleys in the area, a lot line/right of way proposal and a colored map of the area. He asked that a condition be added for a park L. I . D. Mary Christian, 266 5th St. , approves of the plan but asked that funds from the sale be used to clean up land on the other side of the tracks. Mike Uhtoff, 633 Roca, said the Southern Oregon Land Conservancy is interested in working on funding for the park. Donna Andrews said the applicants are in favor of the park. On a question from -Golden, Fregonese said the PUC regulates the granting of railroad crossings. There being no further comment from the audience, the public hearing was closed. Williams asked about the wetlands, and Fregonese said the Planning Commission determined the ditch was not considered wetland. Nolte said the determination has to be that they are significant wetlands. Laws said the site review process will require traffic capacity, the park is vital to the area and -Sandler should be asked to reinstate his offer. . Arnold said the park is exceedingly important, and he agrees with the revised Condition 14 . Acklin said she feels the issues have been satisfactorily addressed and moved to deny the appeal and adopt the Planning Commission's Findings with new wording for Condition #14 to read as follows: "That the area described as Lots 10, 11, 12 , 13 , 14 , 15, & 16 on the tentative plat, including all alley areas east of the alley extending from Sixth Street, be reserved for a period of one year from the filing of the plat, for acquisition by the City of Ashland for a neighborhood park in accordance with ALUO 18 . 80. 020.G. 1. " Laws seconded, and the motion passed on roll call vote as follows: Laws, Williams, Acklin, Winthrop, and Arnold, YES ; Reid, NO. Mayor Golden left the meeting at 10: 05 P.M. and Council Chair Acklin presided. Cable Access Commission. Second reading by title only of an ordinance adding a new Chapter 2 . 21 to the Ashland Municipal Code, establishing a Cable Access Commission. Arnold moved adoption, Winthrop seconded, all YES on roll call vote. (Ord. 2680) F.O.A. Initiative Petition. Council members noted receipt of the filing of an initiative petition circulated by the Friends of Ashland. A memorandum from the Planning Director and City Attorney concerning same . is available for public perusal . ADJOURNMENT: The meeting adjourned at 10: 08 P.M. Nan E. Franklin Catherine M. Golden City Recorder Mayor Adjourned Meeting - Ashland City Council - July 30, 1992 - P. 2 (d:\mts\7-30-92) MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL AUGUST 4 , 1992 CALL TO ORDER: Mayor Golden called the meeting to order and led the Pledge of Allegiance at 7 : 30 P.M. on the above date in the Council Chambers. Laws, Reid, Williams, Acklin, Winthrop, and Arnold were present. APPROVAL OF MINUTES: Regular Meeting of July 21, 1992 accepted as presented. CONSENT AGENDA: Golden asked that two items be added as follows: 5) Liquor license request by Feng Lnn & Tom Can Huang dba Panda Garden; and 6) Pavement Cut Request from Ed Houghton for Irrigation Leak Repair . on Logan Dr. Winthrop pulled item 2) Monthly Department Reports for discussion. Acklin moved approval of the remainder as 1) Minutes of Boards, Commissions and Committees; 3) City Administrators Monthly Report for July 1992; 4) Memo from Fire Chief concerning closure of Ashland Watershed to motorized vehicles as of Juiy 31, 1992 by the U.S.F.S. and Ashland Fire Dept. ; and above-noted items 5) and 6) . Winthrop referred to an item in the Police Dept. report in which an individual broke a window at Safeway with his head, while trying to get the attention of a friend inside the store. Winthrop moved approval of item 2) , Arnold seconded, all AYES on voice vote. PUBLIC HEARINGS: Continuation of P.A. 92-033, C-1/E-1 Ordinance Amendments. Staff requested continuation until August 18 , 1992. WATER STATUS REPORT: Moved up on agenda. Public Works Dir. Hall said TID is still planning on the September 1st cut-off date. Consumption is down 26% over last year, and he thanked the residents and businesses for their conservation efforts. PUBLIC HEARINGS: (Continued) . P.A. 92-074, Annexation, Zone Change and Site Review at 2894 Highway 66. (John & Feather Ring, Applicants) Assoc. Planner John McLaughlin said the Planning Commission recommended approval , and. requested that granting of a tree trimming easement be added as a condition. The public hearing was opened, no comment, and it was closed. Reid moved to approve P.A. 92-074 , adopt Planning Commission Findings, and add the tree-trimming easement as a condition. Winthrop seconded and the motion passed unanimously on roll call vote. A Resolution was read annexing the contiguous area to the City and providing for an effective date. Laws moved approval, Arnold seconded, all YES on roll call vote. (Repo. 92-44) First reading of an Ordinance. amending Ord. No. 2052 and Section 18. 12. 030 of the A.M.C. to rezone the annexed property from Jackson County RR-5 to City of Ashland E-1. Arnold moved to second reading, Acklin seconded, all YES on roll call vote. First reading of an Ordinance withdrawing the annexed property from Jackson County Fire Dist. 5. Williams moved to second reaading, Arnold seconded, all YES on roll call vote. Regular Meeting - Ashland City Council - August 4 , 1992 - P. 1 P.A. 92-063, Site Design & Use Standards Re: Large-Scale Commercial Development. Fregonese gave the history of this action, and told of the hard work done by the Commercial Development Standards Committee over the last 8 months. The key issue has been limiting the size of commercial buildings without affecting existing businesses. He then outlined the proposed changes, and said the Site Review Guidelines should be changed to Standards. The public hearing was opened. Jim Ragland, 91 Gresham St. , Chair of the CDSC Committee, said the majority of the Committee feels a size limitation is necessary and asked that the 45, 000 sq. ft. limitation be re-instated.. He also requested that Council further consider the idea of "specific area plans" . Arnold commended the Committee and especially Jim Ragland on time and effort involved in this project. David Lane, 1700 .E. Main St. , representing Friends of Ashland, said the proposed changes are not what the F.O.A. asked for originally, and they support inclusion of the size cap in the document. Rick Harris said 45, 000 sq. ft. is reasonable. Michael Sanford, 127 Strawberry, asked about land adjacent to the I-5 corridor, and Fregonese said it is all zoned for residential use. There being no further comment from the audience, the public hearing was closed. Arnold said the hard cap is a good compromise and allows for competition among businesses, while maintaining the quality of life and creation of jobs: He recommended replacing the wording of Section II-C-3a 2) of the Site Design & Use Standards with the proposed "hard cap" wording as submitted by staff. Laws supports the "hard cap" . Acklin asked about the effect on employment zones and Fregonese said this would apply in the proposed detail site review zone only. Winthrop moved to approve Planning Action 92-063, adopt the new Chapter 18 . 72 , and amendments to the Site Design & Use Standards including the proposed "hard cap" wording for Section II-C-3a 2) of same, exempt the C-1-D zone, and delete Section 18 . 72 . 050 Design Review Forum. Reid seconded the motion. Williams thanked the committee for their efforts but cannot agree to the "hard cap" wording. The motion passed on roll call vote as follows: Arnold, Laws, Reid, Acklin, and Winthrop, YES ; Williams, NO. UNFINISHED BUSINESS: TCI Request to Waive Noise Ordinance Requirements. Glenn Rierson, TCI Cablevision, requested permission to use a generator at night during the system rebuild. Arnold said the work should be done during the day. Bob Johnson, TCI, said the noise will last one hour, once or twice a week. Winthrop moved to approve the request with the condition specified in TCI' s letter, Williams seconded, and the motion passed on roll call vote with Arnold dissenting. Acklin requested that affected residents be notified of the work. NEW & MISCELLANEOUS BUSINESS: Initiative Petition. City Attorney Nolte reviewed a memo prepared by him and Planning Dir. Fregonese concerning the initiative petition on commercial development standards filed by the Friends of Ashland, and recommended that Council reject the petition. Initiative petitions cannot meet State law requirements for land-use ordinance amendments. David Lane, 1700 E. Main, spoke for Friends of Ashland and distributed a statement to the Council. He Regular Meeting - Ashland City Council - August 4 , 1992 - P. 2 Initiative Petition (Continued) said Council does not have discretion to not place the initiative on the ballot, and if same is passed by the voters, the State Law requirements concerning public hearings can be met. On a question from Reid, Lane said the preparer of the Friends of Ashland statement will not be named. Michael Sanford distributed a statement to Council and said the initiative should be placed on the ballot. Ali Ross, 734 Cambridge, President of the Board of Realtors, distributed a copy of the Giles case to Council , and said that Board is opposed to the initiative. They have asked Sen. Hannon for an opinion from the Legislative Counsel and asked that the decision be delayed until the opinion is received. Beth Heller, 272 Greenbriar P1 . , supports placing the initiative on the ballot. Rick Harris agreed. Laws said the spirit of land-use law provides for citizen involvement and interaction and the initiative process bypasses this. Acklin agreed and is concerned that the F.O.A. didn't wait for the Committee's proposals prior to filing the initiative. Winthrop suggested postponing a decision for two weeks to obtain more input. Arnold said State law dictates that the initiative not be placed on the ballot. Reid said a lot of time and effort went into the proposal by the Commercial Development Standards Committee. Arnold moved to reject the initative as provided in O.R. S . 250. 325 and instruct the City Recorder to not place the initative on the ballot. Acklin seconded the motion which passed on roll call vote as follows: Acklin, Arnold, Laws, and Williams, YES; Winthrop and Reid, NO. Medford Growers 6 Crafters Request. The request is to use 8 additional parking spaces in the Water Street parking lot as they are needed for vendors at the Tuesday market. Fregonese said DPAC felt the downtown merchants should have a say in how the lot is used and recommended denial. Personally he thinks its a good use and adds to the social atmosphere in the downtown area . Joyce Schillen, Manager of the Market, said last year they doubled in size and are at capacity with 42 vendors. The spaces will only be used if necessary. Charles Lahr sells produce at the market and asked that Council approve the request. Mark Schoenleber, 358 High St. , sells produce and said the social aspect is good for downtown. Winthrop moved approval and Reid seconded. Williams said parking is at a premium and will vote no. Acklin agreed and noted that all downtown businesses participated in parking lot construction. Arnold noted the handicap parking space among the 8 request, and Winthrop amended his motion to request that staff recommend a temporary parking place as a replacement. Reid amended the second, and the motion carried with Williams dissenting. Fire Pumper Replacement. A memo was received from City Administrator Almquist outlining alternative methods of funding the replacement of Fire Dept. pumpers. Acklin moved to place same on file and discuss in the budget process, Reid seconded, all AYES on voice vote. PUBLIC FORUM: No comment. Regular Meeting - Ashland City Council - August 4 , 1992 - P. 3 ORDINANCES RESOLUTIONS & CONTRACTS: Special Vehicle Permits. First reading by title only of an ordinance amending Chapter 6 . 28 of the A.M. C. (Copies furnished in accord with the Charter) Winthrop moved to second reading and Arnold seconded. Public Works Admin. Asst. Pam Barlow reviewed the memo included in the packet. The following changes were agreed to and Winthrop amended his motion as follows: C. 5. Put the words "except through Lithia Park" between "and" and "passengers" in second line and delete same words from end of sentence; and, change the sign size limitation to six square feet (E. ) . The motion passed unanimously on roll call vote. Ring Annexation Ordinances read earlier in meeting. Laborers Union Contract. Acklin moved to ratify a 3-year contract with the Laborers Union representing Public Works and Cemetery Department employees, and authorize the Mayor and City Recorder to sign same. Williams seconded, all YES on roll call vote. OTHER BUSINESS FROM COUNCIL MEMBERS: Almquist asked who will be attending the Regional Rate Committee on August 10th at Noon. Laws and Williams said they would. ADJOURNMENT: The meeting adjourned at 11: 00 P.M. Nan E. Franklin Catherine M. Golden City Recorder Mayor (d:\mts\8-4-92) Regular Meeting - Ashland City Council - August 4 , 1992 - P. 4 ASHLAND POLICE DEPARTMENT Monthly Activities for July, 1992 IN VES TIGA 7 IONS Two sexual abuse cases were reported and are under investigation. July 15 - A fire of s"Vicious nature in an Ashland apartment is being investigated. Trams Janet Chilcote attended a lecture on Gang Recognition. Lynrt Parlette was on Military Leave for three weeks. PATROL Graveyard shift made several alcohol related arrests. DUII - 6 arrests MIP - 22 arrests Furnishing Alcohol to minor - I arrest Trainine July 8 - Oregon State Police Youth Gang Task Force presented a four hour lecture on gang recognition. Several AID officers attended. July 9-10 - Team Building Seminar attended by Sgt. Pryor, Sgt. Bianca, Sgt. Hooper, Officer Jensen, Chief Brown, Officer Brooks, Officer Walsh,Linda Kiernan, Jennifer Palafox, Captain Bamard and Lt. Clements. July 15 - Officer Brown attended the Regional rive monthly meeting. July 15, 16 & 17 - Sgt. Mike Sweeney from Jacnet presented an excellent seminar on Clandestine Drug Labs. CRIME PRE!j-N77 ON The Crime Prevention Division submitted its first Proposed budget, changing responsibility for detailing needs and expenses from general funds of the Police Department to this unit. This new 1 responsibility should help the Crime Prevention Division to focus on priority programs and to keep abreast of current innovations.. A meeting with the Major Assault/Death Investigation Unit was attended. PEDESTRIAN AND BICYCLE SAFETY A third drivers awareness class was held this month. Plans are being made for the coming school year. Enrollment for next year has been estimated and materials are being ordered. Two meetings were.attended. POLICE RESERVE The reserves put in a total of 258.5 {tours. 25 !tours in patrol, 182.5 !tours in training, 16 hours in meetings and 35 hours on special assignments. EXPLORERS The explorers donated over 50 hours in July. Chris Knox donated the most hours with 26 hours. Due to the tragic circumstances surrounding the disappearance of Chris Knox, the post has lost one of its most valued explorers. COMMUNITY SERVICE VOLUNTEERS A total of 98 volunteers reported and worked 1,484 hours. MUNICIPAL COURT There were 1159 citations filed in the Municipal Court, which includes traffic violations, 37 formal complaints, and 894 parking citations. Cases closed totaled 1196 which includes 205 traffic violations, 72 fornal complaints, 10 fines suspended, 147 citations dismissed (including 85 completed diversions). There were 634 parking citations closed, 575 of these were issued in the Downtown Parking District. No parking citations were dismissed. 2 There were 469 appearances, 366 before the Violations Bureau and 113 before the Court. There were 13 trials held, and 0 no show; 86 persons were placed on diversion and 49 placed on probation. COMMUNICATIONS/RECORDS Communications/Records personnel handled 731 Police cases and dispatched 71 fire/medical runs. 3,568 telephone calls were received by Communications, 575 were 911 calls. Traininr Karen Greenstein attended a seminar in Eugene on liability and public image concerns. CODE COMPLIANCE OFFICER There were 40 inspections performed this month, 6 warnings and 0 citation issued. JACNET Report not received to date. 3 Memorandum EG August 14 , 1992 Mayor and City Council , I Steven M. Hall, Director of Public Works rum: ,h Monthly Reports �ubjert: Enclosed are the monthly reports for the Public Works department for the month of July, 1992. SMH:rm\PW\MORPT.mem Engineering Report for the Month of July 1992 1. Issued 13 Street & Alley Excavation Permits. 2. Issued 8 miscellaneous construction permits. 3. Issued 3 dust suppressant permits. 4. Responded to 15 certificates of occupancy reviews. 5. Performed field and office checks on 5 land partitions plats. 6. Performed field and office checks on 3 subdivision plats and/or condominium plats. 7. Performed the following work on the parking lot construction: a. laid out parking configuration for the Lithia Way lot. b. re-set grades for lot grading. C. inspected work performed by contractor. d. laid out curb locations on Second St. 8. Prepared report on proposed termination of easement on Poplar Place Subdivision.: 9. Prepared description of easement to be terminated through the Tolman Creek Plaza. 10. Performed the following work on the Tolman Creek Road Improvement Project: a. prepared contract change orders no. 3 and 4. b. inspected work performed by contractor. C. arranged for conduit placement for future signal. d. laid out driveway locations. 11. Applied to Jackson County and/or O.D.O.T. for permits on the following streets: a. East Main Street. b. Tolman Creek Road. 12. Performed the following work on the 1992 Storm Drain Project: a. conducted bid opening. b. prepared bid evaluation and awarded contract. C. staked and computed grades for the Hersey St. section. d. held pre-construction conference. 13. Operated traffic counters at several street locations. July 1992 Monthly Report Engineering Division Page 2 14. Began to design the East Main St./Mountain Ave. intersection reconstruction. 15. Performed the following work on the Northwest Water Supply Project. a. awarded contract. b. held pre-construction conference. C. issued notice to proceed. d. inspected work performed by contractor. e. reviewed plans and specifications for reservoir and pump station construction. 16. Performed the following work on the Ashland Loop Road Project. a. measured quantities and computed progress payment 2. b. inspected work performed by contractor. 17. Conducted field inspections on the following subdivisions: a. Summitview Sub. b. Roca Canyon Sub. C. Logan Drive Phase 11 18. Reviewed improvement plans for the following subdivisions: 1 a. Summitview Sub. b. Cipes Sub. 19. Updated City index map. 20. Updated FAA files. 21. Continued survey of the Lithia Springs area. 22. Referenced all survey monuments on Scenic Drive. 23. Installed centerline survey monuments at several street intersections. 24. Issued preliminary notice of construction on the Tolman Creek Traffic Signal. WATER QUALITY MONTHLY REPORT JULY, 1992 Water: Repaired 4 leaks in City owned water mains. Repaired 21 leaks in customer service and or meter. Repaired 1 Lithia leak. -. Changed out 21 water meters. Installed 1 meter riser on low service. Installed 8 new water meters with hand valves. Installed 4 customer hand valves. Installed 3 3/4" and 1 1" water service for pre-paving. Relocated 2 fire hydrants due to pre-paving. Relocated 3 water services due to pre-paving. Installed 17 new 3/4" water services. _ Raised valve boot to grade at Tolman Creek Rd. Installed 8" water line across Tolman for pre-paving. Chlorinated 3 water mains for future use. Sewer: Installed 5 new 4" and 1 new 6" sewer laterals. Replaced 2 4 11sewer laterals. Responded 2 service calls and 4 sewer plugs. Repaired 4 sewer laterals hit by contractors. Rodded 42 , 4911of City sewer mains using 113 , 500 gallons of water. Rodded 5326' of sewer mains using the sectional rodder. TVed 2012 .7 ' of City sewer mains. Miscellaneous: There were 118 requests for Utility locate calls. There was 120 million gallons of water treated at the Water Treatment Plant and 50.76 million gallons of water treated at the Waste Water Treatment Plant. Used 57 yards of 3/4" minus rock at various job sites, 34 yards from our yard and 20 yards picked up from LTM. / ^ . --- City of Ashland Street Division July 1992 Report SWEEPER: Swept 326 miles. Collected 68 yards of debris. Responded to 91 utility location requests. Graded several streets and alleys . Patched potholes and sunken services . Completed paving 1st, phase of Scenic Dr. from Wimer to Manzanita: Bottom lift: 405.96 TONS OF 3/4 AC. " [op lift: 276.22 of 1/2 AC, " - STORM DRAINS: Cleaned ditches on Glenview, AlnuLt and on Strawberry Ln. . Repaired broken storm drain in Cvl-De-Sac on top of Morton St. . Also installed a clean-cut and built a head-wall . Completed storm drain project on 2nd . St" in conjunction with 2nd . St. parking lot. Also completed 7 catch basins for this project. - SIGNS: Replaced 2 "DUCK" crossing signs. at the upper duck pond . We built, steel frames around these 2 and welded them to their respective posts in try and make them as theft proof as possible. These are the 4th" set of signs that we have installed up there. - Replaced both "HANDI-CAP" signs in Civic tenter parking lot" MISC. : Continued painting . Also had paint crew begin putting down 3-M material cross-walks on Sjskiyou Blvd . from Walker to Beach. Removed weeds from No, Main , Lithia Way, 2nd . St. , Hiway 66 and Hersey St. " Cleaned tree wells and trimmed trees on Hiway 66 and Hersey St, , Picked up several wood staves for Energy Dept, . Prepared sub-grade for curb,gutLer and sidewalk on 2nd . St. , from E.Main to above the alley !or cement contractor. Removed all the asphalt from Scenic Dr . between Wimer and Manzanita. Began removing all the asphalt bcLwecn Mnzanita and Grandview Dr. . Pushed up sweeper pile at B St. yard . Began raising manholas and valves on Scenic Dr" between Wimer and ManznniLa in conjunction with our paving program. � Picked up several dead animals. Pushed up cinders and asphalt at our yard on Glenview Dr. . Sent 2 temporary employees to help at the Cemetery for 5 days. Built clean out tank for tack-coat trailer. Converted parer from diesel to propane to heat the screed . Picked up cones and delineaturs from Cantel in Medford for the 4th. of July parade. Helped AFD disperse them to many locations" Picked them all up after the parade and returned them to Medford. Cleaned up equipment and facilities on a weekly basis. Helped in shop when needed . H�10 mon"rh] v safetv meetjno . City of Ashland Fleet Maintenance July 1992 Report 2. 5 mechanics completed wort: on 102 work orders for various types of city equipment and vehicles.The divisions and departments involved are at follows: Administration : U [wilding: 1 Cemetery : 4 Community Service Volunteer- 1 Electric : 15 Energy: 1. Engineering : 1 Fire: Police: P.W.;#1 : 1 Senior Van : Q Shop: 0 Street: __ Warehouse: 2 Waste-Water 1 Water: 19 Airport O MISC. : 0 The emergency generators at City Hall and the Civic Center were manually tested weekly. I and M certificates issued for the month: Ashland School District: 1 ASHLAND FUZE DEPARTMENT MEMORANDUM August 13 , 1992 TO Mayor Cathy Golden and City Council FROM Keith E. Woodley, Fire Chief SUBJECT Watershed Closure —Phase II The second phase of our graduated closure of the Ashland Watershed will be implemented on Monday, August 17th, at 1201 AM. This action will prohibit all entry into the watershed, with the exception of authorized fire patrols conducted by the City and the U.S. Forest Service. We will be staffing the access gates during peak hours to provide educational materials and answer questions. The public has been extremely supportive thus far in observing the closure and cooperating. with City and Forest Service personnel. Our Community Service Volunteers and Police Explorer Scouts have donated their time to provide supervision of the Granite Street gate, which has freed up our police and firefighters to carry out official duties. We are especially appreciative of Frank D'Entremont, Lt. Mel Clements, their fellow employees and volunteers for assisting with gate scheduling. 0F "5e4y Emaxanid ItM August 6, 1992 °4EG°� Mayor and City Council ram Ashland Historic Commission p�ltvjQtt: SPECIAL TAX ASSESSMENT At its regularly scheduled meeting of August 5, 1992, the Historic Commission unanimously agreed to recommend favorable approval _ of the Peerless Rooms, located at 243 Fourth Street, for special tax assessment. cc: Steven and Carrisma Barnett iig n STATE July 17, 1992 HISTORIC PRESERVATION OFFICE The Honorable Catherine Golden City of Ashland 20 E Main Parks & Recreation Ashland OR 97520 Department Dear Mayor Golden: Enclosed are copies of applications for special assessment of historic property pursuant to ORS 358.475 358.565 and OAR 736-50-100 through 736-50-145, for property(ies) in Ashland. The Legislative Assembly _ declared that it is in the best interest of the State to maintain and preserve historic properties in Oregon which are listed in the National Register of Historic Places. For that purpose, and to insure local participation in the application process OAR 736-50-115 (3) states that: "Governing bodies will review applications for matters relating to public benefit and will make recommendations regarding classifications for special assessment to the State Historic Preservation Office. " Your comments or recommendations must be received within forty-five calendar days of the date postmarked on this submittal letter, and will be considered with those of the county assessor, and State Advisory Committee on Historic Preservation, during the final review of the application. If approved, special assessment of the enclosed property(ies) would begin on July 1, 1993. Thank you for your prompt attention to this matter. Please contact me at 378-6508 if you have any questions. Sincerely, Susan Q. Haylock Preservation Assistant SQH:jn Enclosure 525 Trade Street SE Salem, OR 97310 (503) 378-5001 FAX (503)378-6447 S TAT E O F O R E G O N R4-CRST4" p , jqp E4TjCN��psgryo 2 Application qR for T�F4l SPECIAL ASSESSMENT AS HISTORIC PROPERTY Pursuant to ORS 358.505 Historic Name of Property _ THE PEERLESS ROOMS (Name of the property as it is listed in the National Register of Histori Places. If the property is within the boundaries of a Register-liste historic district, enter the name of the district above, and the name c the property here: ) Date of Construction: 1900 Property Address: 1Street) 243 Fourth Street (City Ashland (County) Jackson Code & Account Number(s) : Code= -5-01 Acct # 1-006463-5 (From computer printout available from County Assessor's office) Current True Cash Value of Property: Land $ 23 ,480 . 00 Improvements $ 46 , 470 .00 TOTAL $ 69 , 950 .00 Assessed Value (from property tax computer printout) $ 69,950 . 00 Application Fee (assessed value x .001) $ FA q5 Property Owner: Name A. Steven and carr; sina J . Barnett Mailing Address 182 Scenic Drive City Ashland , State OR , Zip 97520 Telephone Day 503-488-0015 Evening Same Owner's Statement: I certify that. I have read and understand the Orego Administrative Rule which pertains to special assessment of historic property that this application and the attachments accurately represent the property t be specially assessed, and that the property currently is subject to no othe special assessment under Oregon statute. I agree to grant access for th viewing of the property by the State Historic Preservation Officer, the Stat Historic Preservation Office's staff, and the State Advisory Committee o Historic Preservation. I declare under the penalties for false swearing a contained in ORS 162.085 that I have examined this application; and to the bes of my knowledge, it 's true, correct, and complete. Applicant ' s gnature Title Date Attach: (—X ) A copy of the County Assessor' s current computer printout listin the property's true cash value, and (—X ) A certified check or money order for the application fee, mad payable to the State Parks and Recreation Division, and (X) A minimum of six black-and-white or color print photographs (n slides) which show each exterior elevation of each building o the property to be specifically assessed, as well a. representative views of the interior of each building, and (�) A sketch plan of each floor of each building, showing th- dimensions of each room. Send to: State Historic Preservation Office State Parks and Recreation Division 525 Trade St. SE Salem, OR ' 97310 JMH:jn/APPLICA3 . DOC - -- AAEma ran Aum EOO�••'' August 11, 1992 , Brian Almquist, City Administrator r ��rIIm: Steven Hall, Public Works Director ,Ta ,�$ixbiprt- Street Cut Request-- 317 Maple Street ACTION REQUESTED City Council consider granting permission to cut pavement to replace a sewer service at 317 Maple ' Street. BACKGROUND _ See attached letter from Roberta Foxley. Ashland Municipal Code Chapter 13 . 12 .011 states: "There shall be no excavation in newly paved or resurfaced streets by anyone including the departments of the City of Ashland for a period of five (5) years from the date of such paving. " Ashland Municipal Code Chapter 13 . 12 . 013 states: "The City Council may permit excavation within the five (5) year period if in its judgement the reason for excavation was not reasonably foreseeable to the utility or of department of the City involved at the time the street was newly paved or resurfaced. " Maple Street between Chestnut and North Main was paved on 8/28/90 and will be off moratorium on 8/28/95. It is standard procedure of the City Engineering Division to notify the property owner and utilities of the resurfacing of City streets so that services and/or facilities can be updated, repaired or installed. The applicant was notified prior to the paving of Maple Street. SMH:rm\Foxteycut.str cc: Roberta Foxley, Applicant Jim Olson, Assistant City Engineer Pam Barlow, Administrative Assistant Encl: Foxley letter Application of Roberta A. Foxley 317 Maple Street Code of Ashland, Sec. 13.12.013 City Council , City of Ashland 20 East Main Ashland, OR 97520 Council Members: I own the residence at 317 Maple Street which lies at the corner of Maple and Chestnut. On November 5, 1990, my sewer line first backed up and caused serous damage to my basement which contains a bedroom and a utility room. Since 1990 , the line has backed up again on November 11, 1991 My plumber, Siskiyou Mechanical Contractors, and Roto-Rooter have recently made test indicating that the line is clear to the street line. At the street line and in the street they advise that the line is Orangeburg pipe and is an interior material. In order to correct the problem and prevent further damage, it is necessary to cut the street on Maple near Chestnut. Pursuant to Section 13. 12.013, it was not reasonably forseeable until last week that the street cut would be necessary. An emergency involving the public health and safety requires immediate excavation. Please issue the permit to Siskiyou Mechanical Contractors at 431 Williamson Way/P.O. .Box 382, Ashland. Respectfully yours, Roberta Foxley 317 Maple Street Ashland, OR 97520 cc: Siskiyou Mechanical Contractors _ , ' A No-� 12UZ7b5 -_�- - --1 1�L.-_., AuR�onzad BY 1 Ifr�nla a -- 1A/of 14! _-- _- jDale h No. Travel Tim.. SERVICEMASTEROFASFILM Prone 0111(503) 488-2897 PO BOX Last Neme First minnl A.M. Cl R C DR NI Of RRF OC ASHLAND OREGON 9752 Pdd 1 2 3 4 5 6 7 rj ,/� n� A Salerr Sen¢e Prca.n Serve Stafted UN . ,. Add(ees Street Md' Fraoecls Praduus finished U ii�.ferred BY City ///J'}J N Slate /. (� z;o Codn �('n•nUtlOad Per SVeailications 01a Cash CnC N F V 'C t _1___—_ New Ch, CO List Furniture By Room Systems Type Of Soivices C N H __� System a Code price -.—_ And Type OI Sei 4a:e Spie By Code No. Room Nun 601 Na.' By Cade N. —�.� 802 801 Carpet Cleaning �Q 807 802 Furniture Cleaning - — -- I, 804 Odor Control 802 809 StaticProoling CL/1'>,. •`-MS .. 811 SoilProoling 826 813 Carpet Sanitizing f� ;r /p�- /� __ 826 Wall 8 Ceiling Clog. • '\ 836 836 Floor Maintenance `-'-1 '� `',P, 825 Other Services r 875 870 Disaster Restoration '-kA, _ C/2 -I Nome Care Products 891 Care Kits - - _ --� 891 FiberFresh 01. , 891 FiberFresh Gal. Home Cale Products price --- 870 - SolvOil • 11 u t- ._ -- .._- -- r-89 •fh -IidA a 891 ._ f• 891 Carpet Groohl ----- --- — 892 Other Products - - - --- --- ------=--- 1 2 1991 1 --'- -- - Tax 891 Tcark ^ UN.A. Pre Total, :a.Indopormunt Li:cnsee of file ELI rLLMeslor l/ O '156 Ot3 �eeD1. r. Units 1- 41C 441 S ICS Ta. Total Sale lcct.No. ( ,nq --sse�f n Original Invoice , 4 �ry �p.y gi ® q��j�O No other will be sent - return Stith with remittance ,30 P •t�11, 111 r e•c A lJ Terms: Net on completion. St-rvvicc ch;uye on past due accounts. No.A► 1202765 °Acct Be��( Pay This Amount ; 2. INVOICE COPY 30A See Reverse Side x. a�kLsaJ1`.iaiprS'Lp(w pB:vsJiud.ww:w"'r+.... 1 " Y. , Ya: { r �TO+r�swr �rtol� FOOTHILL ROOTER AND PLUMBING RAMSATS PLUMBING _ KIM RAMSAY Q �ll r�V(��c\ �� �I �• �.- 317 BRIDGE ST. INDEPENDENT PLUMBER ASHLAND, OR 97520 1,r— / _./ , ,,. , pC611MfM eY/ / / ', roi,Aur a Otftfe—A— —. 779-9255 488.0296 7, ]DAY WORK ❑CONTRACT EXTRA TO sTwrtaD rE TERMS. DUE -UPOM:�iECHP� '��, i— OTY. MATERIAL PRICE AMOUNT DESCPovnoN OF WORK OTHER CHARGES --- - - DEC Q X1990 __ TOTAL OTHER LABOR HRS. RATE AMOUNT 90 [JAY� \ I WARRANTY\ ON ALL ABOVE WORK UNCt:S.5 SlItUll-11:1 ALI WARRANTY WORK le DONE DURING NORM WORKING HOURS. TOTAL LABOR En "�'DATE Cw TfD TOTAL MATERIALS �—� TOTAL MATERIALS TOTAL OTHER Work ordered Ey TAX SipnaWre I MTaay acYna.aopa The Ntla!"le y co-plotbe M t1a aeD.a dimmDa id aaf�{. TOTAL a WORK Ua;4 Date rVregon rn Billing Address: AM 821 Palmer Rd.vces Ashland, OR 97520 PlUmbing & Drain Service { 488-2680 779-3472 Name Ct Address city . 1 I r '�;%� — NOTICE — __ _ Please Pay from Phone this work order. Statements are Job Locat/on: sent only on r- Past Due Accounts. Work Descri tion 5 '4. ^� Cap Service Performed by: fs All accounts are due and payable 15 days from I date of service. All accounts 30 days or more f Past due will be charged a 2% service charge LABOR a which is an annual percentage rate of 24%. �., Signed PARTS TOTAL -(— e 1 Drain in Distress Call S.O.S. r r r.2 .1 6 Y:S•-:�n� .. FAWGRIMUMUMMAMM Art ptp 23 19 7 I. SERVICEMASTER OF ASHLAND (503) 488-2837 PO BOX 398 —- ----- mi tit ut 1,1,;4 ASHLAND OREGON 97520 i UNA .......... L, j T S77 d2/L 9 LW And e C., t 2— 0 e!U'! T Lz-- 813 U,i;1,,: ti 86 W.111 e. 8,; As Ish I. z sq 29 • 91 1"b'11 stir. 670 ---------- 891 6:11poGlooll"!, %0 892 Will;, I wdu,1, J-31 lk- I Ar-0 kj UNA I P:e T.W1:!j (j,', Sa1e1 T.. Tet S I 0.,4 Tin Original Invoice No offict will be sent - (!tjjjn �,jijl) 173 rviceillASTER, Terms: Not on completion. S(:tv:,e ciwi,ji,m p;,jj n,jQjcc01jj)b. 113 A 1823127 is 110A t R, Pay Amount 2. INVOICE COPY See Reverse Side id sum"m t 111'Al oF�No Am emaran pREGO August 14, 1992 �C1II. Mayor and City Council rQm: Ashland Historic Commission II�IjPCt: ADDITION TO ASHLAND HERITAGE LANDMARKS LIST In accordance with 15.04.120 (D) of the Ashland Municipal Code, the Historic Commission held a public hearing on August 5, 1992 to include four properties on the Ashland Heritage Landmarks List (Cultural Resource Inventory). Property owners were noticed 30 days in advance. Copies of the previous memo sent to you, the August 5, 1992 Historic Commission minutes, the notice mailed to the property owners and a letter received in response are included. The Commission respectfully requests the Council to set a public hearing to add these additions to the City of Ashland Heritage Landmarks List. Thank you. by the Council (but have owner sign in favor of improvements); 2) any addition to the existing house would have horizontal siding (not vinyl or aluminum);. 3) the owner trust Emerson's judgement on windows; and 4) the two large trees be saved and any other existing ones if possible. Dancer seconded the motion and it was unanimously passed. PUBLIC HEARING ASHLAND HERITAGE LANDMARKS LIST 550 East Main Street 568 East Main Street 586 East Main Street 598 East Main Street No one was present in the audience regarding this hearing. It was noted a letter had been received requesting deletion of 598 East Main Street from the list. The Commission felt, however, not enough evidence was submitted to warrant deletion. Bradshaw moved and Hook seconded to recommend Council add the four properties to the Ashland Heritage Landmarks List. The motion was unanimously passed. PA 92-089 Conditional Use Permit 128 Manzanita Street Bill.and Henriette Brecheisen Cochran explained there are two existing structures on the property. The smaller one was built for the owner's office/shop space. Since it does not currently meet the habitable square footage requirement, an area behind the carport will be blocked off for extra storage space and garage. It will be necessary for the owners to sign an agreement stating that area will never be used as habitable space. A Minor Land Partition is not possible since there _ is not enough square footage. Hook said one of the positive aspects is that it increases affordable rentals. Johnson questioned the deed restriction. Cochran said it will go with the property. Bradshaw moved to recommend approval of this application with the qualifying factor the extra square footage be converted into garage space, and follow through with the deed restriction. Johnson seconded the motion and it passed unanimously. Ashland Historic Commission Minutes August 5, 1992 Page 5 AS June 11, 1992 ��. Mayor and City Council �Rrnm• Ashland Historic Commission b+ uhje�s ADDITION TO ASHLAND CULTURAL RESOURCE INVENTORY In May, the Historic Commission requested George Kramer to complete the Cultural Resource Inventory by researching six properties on East _ Main Street that were never included on the list. Mr. Kramer has completed this research, and a copy is included for your information. At its June 3, 1992 meeting, it was the unanimous decision of the Historic Commission to formally accept this research. The Commission respectfully requests the Council to add these additions to the City of Ashland Interim Cultural Resource Inventory. CITY OF ASHLAND r-; ,' CITY HALL ASHLAND,OREGON 97520 telephone(Code 503)482-3211 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Ashland Historic Commission will hold a public hearing on Wednesday, August 5, 1992 at 7:30 p.m. in the Ashland Community Center located at 59 Winburn Way, regarding the inclusion of the following structures to the interim list of the Ashland Heritage Landmarks List:- 550 East Main Street (ranked as secondary) 568 East Main Street (ranked as secondary) 586 East Main Street (ranked as secondary) 598 East Main Street (ranked as secondary) The list and the ordinances implementing the list are in response to requirements of the State of Oregon for all cities to "Conserve open space and protect natural and scenic resources" as part of its Comprehensive Planning process. Included within these resources are Historic Areas (Oregon Statewide Planning Goals, Goal 5). The City of Ashland, through the implementation of the Comprehensive Plan, and specifically the City's Landmarks List, believes this is an opportunity to protect those historic resources which have. resulted in much of the developed character of the City. Through the protection offered under this ordinance, future generations will have the opportunity to see and experience the development patterns of previous times. The main restriction associated with having your property on this list is that it cannot be moved or demolished without approval by the City Council. All other modifications, expansions, restorations, additions, etc. are allowed as permitted under the City's Land Use Ordinance and Building Code. Such modifications do not require approval of the City Council but may require review by the Historic Commission and approval by the Planning Commission. Therefore, your inclusion on this list does not affect your property, except in your ability to move or demolish the primary structure. All other requirements associated with other modifications to the structure shall remain as they currently exist. However, should you decide that you would like to not have your property listed on the Ashland Heritage Landmarks List, you must follow the procedure as described in 15.04210(D)(5), which is included with this notice. Copies of the interim list and criteria may be reviewed at the Department of Community Development, 20 East Main Street, on regular work days between the hours of 8:30 a.m. and 3:00 p.m. All interested persons are invited to the public hearing to express their views on the proposal. 1552- E.W. BRADBURY . 598 E. MAIN ST. ASHLAND, OR. 97520 Re. ASHLAND HISTORICAL COMMISION I REQUEST DELETION OF HAVING IT LISTED. SEE SECTION 15. 04. 210 (D) (5 ) !,PROPERTY DOESNOT HAVE ANY HISTORICAL VALUE. 2 . NOT CERTAIN OF THE EXACT AGE OF STRUCTURE. 3 . PROPERTY ALSO LISTED AS SECONDARY. PLEASE REFER ENCLOSED DOCUMENTS SINCERLY E ' W RADBURY r ASHLAND PLANNING DEPARTMENT STAFF REPORT Addendum IV August 18, 1992 PLANNING ACTION: 92-033 APPLICANT: City of Ashland ORDINANCE REFERENCE: 18.32 C-1 Retail Commercial District 18.40 E-1 Employment District 18.108 Procedures - Type III Procedure REQUEST: Complete replacement and revision of the C-1 (18.32) and E-1 (18.40) chapters of the Land Use Ordinance _ I. Relevant Facts 1) Background - History of Application: This may end up being one of the most frequently revised ordinance changes proposed by the City. Since the last set of revisions, which were not acted upon by the Council, additional changes have been suggested. Those revisions have been included in the revised draft (marked at the bottom as Staff,Draft.— 2) Detailed Description of the Proposal: The last set of changes are in response Staff, Council, and citizen concerns. The changes include the following: 18.32.020 Permitted Uses (in the C-1 Zone) 1. Public and quasi-public utility and service buildings, structures, and public parking lots, but excluding electrical substations. . 18.40.020 Permitted Uses (in the E-1 Zone) PA92-033 Addendum IV Ashland Planning Department -- Staff Report City of Ashland August 18, 1992 Page 1 Q. Public and quasi-public utility and service buildings and yards, structures, and public parking lots, but excluding electrical substations. The above two changes place public buildings and parking lots in the permitted use category, rather than as a Conditional Use. It is Staff's opinion that public buildings are similar in design and impact to those of other commercial and employment uses allowed outright. Therefore, we do not believe that they should be included as Conditional. Substations have been specifically excluded from the permitted uses. 18.40.040 - Conditional uses (in the E-1 zone) K. Automotive body repair and painting, including paint booths. Staff has suggested some wording, making this a conditional use. However, the Council may wish to consider further restrictions, such as not allowing the use within 200' of a residential zone. The Council may wish to further enact some restrictions on 'volatile emissions" or basically the portion of the operation that causes the greatest amount of concern. A quick survey of some other cities has shown that they do not place restrictions on the emissions, leaving that to the Department of Environmental Quality, or other responsible agency, but basically limit their operation to specific zones such that they do not conflict with residential uses. The problem for Ashland is that we are such a compact and varied use city that there are residential/commercial zones and uses throughout the town, resulting in conflicts. Staff is hesitant to place some form of air quality emission standard as part of the zoning ordinance, primarily because it is out of our area of general expertise. We feel that it would be more appropriate to establish locational requirements, if the Council so. desires. L. Churches and similar religious institutions Churches have not been considered in previous drafts of this ordinance, and Staff believes that they can be accommodated as conditional uses in both the C-1 and E-1 zones. PA92-033 Addendum IV Ashland Planning Department -- Staff Report City of Ashland August 18, 1992 Page 2 A letter has been submitted by Lenny Friedman regarding the requirement for a Conditional Use Permit for food manufacturing within 200' of a residential zone (18.40.040 I.). The Council may wish to consider this request as part of the final modifications of the ordinance. II. Conclusions and Recommendations Staff recommends approval of the ordinances as submitted, with final modifications by the Council. PA92-033 Addendum IV Ashland Planning Department -- Staff Report City of Ashland August 18, 1992 Page 3 Chapter 18.32 C-1 RETAIL COMMERCIAL DISTRICT Sections: 18.32.010 Purpose. 18.32.020 Permitted Uses. 18.32.025 Special Permitted Uses. 18.32.030 Conditional Uses. 18.32.040 General Regulations. 18.32.050 "D" Downtown Overlay District. 18.32.010 Purpose. This district is designed to stabilize, improve and protect the characteristics of those areas providing commercial commodities and services. 18.32.020 Permitted Uses. The following uses and their accessory uses are permitted outright, subject to the requirements of Chapter 18.72, Site Design and Use Standards: A. Professional, financial, business and medical offices,.and personal service establishments B. Stores, shops and offices supplying commodities or performing services C. Eating, drinking, entertainment and dancing establishments D. Theaters, but not including a drive-in E. Manufacture or assembly of items sold in a permitted use, provided such manufacturing or assembly occupies 600 square feet or less, and is contiguous to the permitted retail outlet F. Mortuaries, crematoriums G. Printing, publishing, lithography, xerography, copy centers H. Temporary tree sales, from November 1 to January 1 1. Public and quasi-public utility and service buildings, structures, and public parking lots, but excluding electrical substations. Sa#f Draft.? — C-1/E-1 Zone Code August 18, 1992 Page 4 18.32.025 Special Permitted Uses. The following uses and their accessory uses are permitted outright, subject to the requirements of this section, including all requirements of 18.72, Site Design and Use Standards. A. Commercial laundry, cleaning and dyeing establishments. 1. All odors associated with the use shall be confined to the structure. 2. The use shall comply with all requirements of the Oregon Department of Environmental Quality. B. Bowling alleys, auditoriums, skating rinks, and miniature golf courses. If located within 200' of a residential zone, all parking areas shall be shielded from residences by a fence or solid vegetative screen a minimum of 4' in height. C. Automobile fuel sales, and automobile and truck repair facilities. May only be located in the Freeway Overlay Zone as established by the official zoning maps of the City of Ashland D. Hotels and motels May not be located in the area along Ashland Street defined by a 300' radius east of Tolman Creek Road to a 300' radius west of Walker Avenue E. Residential Uses 1. At least 65% of the total gross floor area of the ground floor, or at least 50% of the total lot area if there are multiple buildings shall be designated for permitted or special permitted uses, excluding residential, hotel and motel uses. 2. Residential densities shall not exceed 30 dwelling units per acre in the C-1 zone, and 60 dwelling units per acre in the C-1-1) zone. 3. Residential uses shall be subject to the same setback, landscaping, and design standards as for permitted uses in the underlying C-1 or C-1-13 zone. 4. Off-street parking shall not be required for residential uses in the C- 1-1) zone. aff aft — C-1/E-1 Zone Code August 18, 1992 Page 5 5. If the number of residential units exceeds.10, then at least.10% of the residential units shall be affordable for moderate income persons in accord with the standards established by resolution of the Ashland City Council through procedures contained in the resolution. The number of units required to be affordable shall be rounded down to the nearest whole unit. F. Drive-up uses as defined and regulated as follows: 1. Drive-up uses may be approved in the C-1 (Commercial) zone only. 2. Drive-up uses are prohibited in Ashland's Historic Interest Area as defined in the Comprehensive Plan. 3. Drive-up uses may only be allowed in the C-1 zoned areas east of a line drawn perpendicular to Ashland Street, at the intersection of Ashland Street and Siskiyou Boulevard. 4. Further, drive-up uses are subject to the following criteria: a. The applicants must demonstrate that the average waiting time in line for each vehicle will not exceed five minutes. Failure to maintain this average waiting time may be grounds for revocation of the approval. b. All facilities providing drive-up service shall provide at least two designated parking spaces immediately beyond the service window or provide other satisfactory methods to allow customers requiring excessive waiting time to receive service while parked. C. All drive-up uses•shall provide a means of egress for vehicular customers who wish to leave the waiting line. d. The grade of the stacking area to the drive-up shall either be flat or downhill to eliminate excessive fuel consumption and exhaust during the wait in line. e. The drive-up shall be designed to provide as much natural ventilation as possible to eliminate the buildup of exhaust gases. f. Establishment having drive-ups shall provide sufficient stacking area to ensure that public rights-of-way are not obstructed. S"taf# ft — C-1/E-1 Zone Code August 18, 1992 Page 6 g. The sound level of communications systems shall not exceed 55 decibels at the property line and shall otherwise comply with the Ashland Municipal Code regarding sound levels. h. The number of new drive-up windows shall not exceed the 12 drive-up windows in existence on July 1, 1984 (population 15,000) plus one additional drive-up window for each additional 2,000 persons added to the State certified population census for the City. h. (alternate) The number of drive-up uses shall not exceed the 12 in existence on July 1, 1984. Drive-up uses may be transferred to another location in accord with all requirements of this section. The number of drive-up window stalls shall not exceed I per location, even if the transferred use had greater than one stall. 18.32.030 Conditional Uses. The following uses and their accessory uses are permitted when authorized in accordance with the Chapter on Conditional Use Permits: A. an r?o _lots. B. Automobile fuel sales, and automobile and truck repair facilities, except as allowed as a Special Permitted Use in 18.32.025. C. New and used car sales, boat, trailer, and recreational vehicles sales and storage areas. D. Hotels and motels, except as allowed as a Special Permitted Use in 18.32.025. E. Temporary uses. F. Outdoor storage of commodities appurtenant to a permitted or conditional use. G. Hostels, provided that the facility be subject to an annual Type I review for at least the first three years, after which time the Planning Commission may approve, under a Type II procedure, a permanent permit for the facility. H. Building material sales yards, but not including concrete or asphalt batch or mixing plants. 1. Churches or similar religious institutions. Staff Draft. — C-1/E-1 Zone Code August 18, 1992 Page 7 18.32.040 General Regulations. A. Area, Width, Yard Requirements. There shall be no minimum lot area, width, coverage, front yard, side yard, or rear yard, except as required under the Off-Street Parking and loading requirements and the Solar Access chapter; except where required or increased for conditional uses; and except where required by the Site Review chapter (18.72) of this Title; and except where abutting a residential zone, where such setback shall be maintained at ten feet per story for side and rear yards. B. Maximum Building Height. No structure shall be greater than 40 feet in height. 18.32.050 "D" Downtown Overlay District. A. In all areas within the "D" Downtown Overlay District, all uses are not- required to provide off-street parking or loading areas, except for hotel, motel, or hostel uses. All parking areas provided shall comply with the Off-Street Parking chapter and the Site Review chapter. B. Structures which are greater than 40 feet in height, but less than 55 feet, may be permitted as a conditional use. C. The solar access setback does not apply in the "D" Overlay district. staff Drat — C-1/E-1 Zone Code August 18, 1992 Page 8 Land Use Chapter 18.40 Chapter 18.40 E-1 EMPLOYMENT DISTRICT Sections: 18.40.010 Purpose. 18.40.020 Permitted Uses. 18.40.030 Special Permitted Uses. 18.40.040 Conditional Uses. 18.40.050 General Regulations. 18.40.010 Purpose. The purpose of this district is to provide for a variety of uses such as office, retail, or manufacturing in an aesthetic environment and having a minimal impact on surrounding uses. 18.40.020 Permitted Uses. The following uses and their accessory uses are permitted outright, subject to the requirements of 18.72, Site Design and Use Standards: A. Professional, financial, and business and medical offices, and personal service establishments. B. Stores, shops and offices supplying commodities or performing services, except that retail uses shall be limited to no greater than 20,000 sq. ft. of gross leasable floor space per lot. C. Eating, drinking, entertainment and dancing establishments. D. Electrical, furniture, plumbing shop, printing, publishing, lithography or upholstery. E. Cabinet, carpentry, machine, and heating shops, if such uses are located greater than 200' from the nearest residential zone. F. Light manufacturing, assembly, fabricating, or packaging of products from previously prepared materials, such as cloth, plastic, wood (not including saw, planing, or lumber mills or molding plants), paper, cotton, precious or semi- precious metals or stone. G. Manufacture of electric, electronic, or optical instruments and devices. taffft7 — C-1/E-1 Zone Code August 18, 1992 Page 9 Land Use Chapter 18.40 H. Administrative or research establishments. I. Motion picture, television, or radio broadcasting studios operating at an established or fixed location. J. Mortuaries and crematoriums K. Manufacture of food products, pharmaceutical and similar items, but not including the rendering of fats or oils; if such uses are located greater than 200' from the nearest residential zone. L. Cold Storage Plants, if such uses are located greater than 200' from the nearest residential zone. M. Automobile and truck repair facilities, excluding auto body repair and paint shops. All cars and trucks associated with the use must be screened from.view from the public right-of-way by a total sight obscuring fence. Facilities of 3 bays or larger shall not be located within 200' of a residential zone. N. Building material sales yards, but not including concrete or asphalt batch or mixing plants. O. Kennels and Veterinary clinics, with all animals housed within structures. P. Bakeries Q. Public and quasi-public utility and service buildings and yards, structures, and public parking lots, but excluding electrical substations. 18.40.030 Special Permitted Uses. The following uses and their accessory uses are permitted outright subject to the requirements of this section, including all requirements of 18.72, Site Design and Use Standards. A. Bottling plants, cleaning and dyeing establishments, laundries and creameries. 1. All odors associated with the use shall be confined to the structure. 2. The use shall comply with all requirements of the Oregon Department of Environmental Quality. B. Wholesale storage and distribution establishments. S3aff Dafa — C-1/E-1 Zone Code August 18, 1992 Page 10 Land Use Chapter 18.40 Provided, however, that for the above uses (A & B), that when the property on which the use is located is within 200 feet of any residential zone, no deliveries or shipments shall be made from 9pm to 7am. C. Recycling Depots, but cannot be located within 200' of any residential zone. D. Kennels and Veterinary Clinics where animals are housed outside, but cannot be located within 200' of a residential zone. E. Residential Uses 1. At least 65% of the total gross floor area of the ground floor, or at least 50% of the total lot area if there are multiple buildings shall be designated for permitted or special permitted uses, excluding residential, hotel and motel uses. 2. Residential densities shall not exceed 15 dwelling units per acre. 3. Residential uses shall be subject to the same setback, landscaping, and design standards as for permitted uses in the E-1 zone. 4. Residential uses shall only be located in those areas indicated as R- Overlay within the E-1 zone, and shown on the official zoning map. 5. If the number of residential units exceeds 10, then at least 10% of the residential units shall be affordable for moderate income persons in accord with the standards established by resolution of the Ashland City Council through procedures contained in the resolution. The number of units required to be affordable shall be rounded down to the nearest whole unit. 18.40.040 Conditional Uses. The following uses and their accessory uses are permitted when authorized in accordance with the chapter on Conditional Use Permits: P B. Mini-warehouses and similar storage areas. �f U Saf#Drat — C-1/E-1 Zone Code August 18, 1992 Page 11 Land Use Chapter 18.40 C. Contractor equipment storage yards or storage and rental of equipment commonly used by a contractor. D. Automobile fuel sales, new and used car sales, boat, trailer and recreational vehicles sales and storage areas. E. Hotels and motels. F. Any use which involves outside storage of merchandise, raw materials, or other material associated with the primary use on the site. G. Private college, trade school, technical school, or similar school. H. Cabinet, carpentry, machine, and heating shops, if such uses are located less than of equal to 200' from the nearest residential zone. I. Manufacture of food products, pharmaceutical and similar items, but not including the rendering of fats or oils; if such uses are located less than or equal to 200' from the nearest residential zone. J. Cold Storage Plants, if such uses are located less than or equal to 200' from the nearest residential zone. K Automotive body repair and painting, including paint booths. 1. The use shall not be located within 200' of the nearest residentially zoned property. 2. All odors associated with the use shall be confined to the structure, to the greatest extent feasible. 3. The use shall comply with all requirements of the Oregon Department of Environmental Quality. L. Churches and similar religious institutions. 18.40.050 General Regulations. A. There shall be no area or width requirement except as may be required for conditional uses. C-1/E-1 Zone Code August 18, 1992 Page 12 Land Use Chapter 18.40 B. There shall be no yard requirement except when a lot or parcel adjoins a residential district, in which case a side and rear yard of at least ten (10) feet per story shall be required, and except as required in the Site Review and Solar Access chapters of this Title. C. Maximum building height: No structure shall be greater than forty (40) feet in height. , D. There shall be no manufacturing, retailing, or other activity on the site which is not entirely conducted within a building, except as specifically permitted in Section 18.40.040. Sta € rft — C-1/E-1 Zone Code August 18, 1992 Page 13 JUL 30 '92 1441 THE NICKCLCl0000000000000 P. 1 Ccnnie & Bart Worrell 5545 Sylvia Avenue Klamath Falls, OR 97603 �i n July 29, 1992 City Council City Hall 20 East Main Ashland, Oregon 97520 Dear City Council : Thank you for holding the town of Ashland with highest regards. My son and I also hold Ashland in highest regards . Hence, the reason for this letter. we are planning to put a Baskin-Robbins drive-thru frozen dessert store in Ashland. The proposed place is .located in front of the YMCA on Highway 66. We believe Baskin-Robbins would serve the community of Ashland well as it has served other communities well for over 40 years . With regards to the drive-thru we would appreciate you, the City Council, to Consider a recent EPA study which concludes that an automobile contributes less pollution when sitting in a drive- thru for under 6 minutes than it does when turned off and re- started within 6 minutes. There hasn ' t been' a study that we are aware of that states how long it takes to wait on a customer in a drive-thru or in a store but we believe that the average waiting- time is under 6 minutes. Also, consider ante --her study which points out that the traffic count is actually less with a drive-thru than with a free-stand- ing store in a given parking lot. Another point with the Baskin-Robbins store is that an average Baskin-Robbins store does 10 percent the volume that an average McDonalds does. we strive for a drive-thru because in a community, such as Ashland, which has a population under 20,000 people the drive-thru enables the store to stay financially strong. Whereas, in a larger com munity,over 20,000 people, the drive-thru concept is not as cru- cial to the success of the business. 11L 30 X92 14:4L THE HICKELC10000000000000 F.E Finally, we would ask you to consider what other use for this land would be better than a Baskin-Robbins drive-thru store? With many other uses there would still be traffic, and who is to say that a drive-thru use is worse. In fact, a drive-thru use may even be better. Thank you very much for your time and interest ! ! Best Rega�ds, Connie Worrell Bart Worrell - Enclosure ASHLAND PLANNING DEPARTMENT STAFF REPORT Addendum III July 21, 1992 PLANNING ACTION: 92-033 APPLICANT: City of Ashland ORDINANCE REFERENCE: 18.32 C-1 Retail Commercial District 18.40 E-1 Employment District 18.108 Procedures - Type III Procedure REQUEST: Complete replacement and revision of the C-1 (18.32) and E-1 (18.40) chapters of the Land Use Ordinance I. Relevant Facts 1) Background - History of Application: The Planning Commission reviewed the Staff drafts of these two chapters at the March Planning Commission meeting, held public bearings, and made revisions. Additional revisions were made at the May 13, 1992 Planning Commission meeting. The City Council reviewed the draft ordinance at-the July 7 meeting, and recommended amendments. Those revisions have been included in the revised draft (marked at the bottom as OUR". 2) Detailed Description of the Proposal: The last set of changes are in response to the last Council meeting. Some alternate ideas have been presented in bold italic type. Other amendments have been incorporated directly. The changes include the following: 18.32.025 Drive Up Uses: an alternative to the number requirement has been added which would limit the total number of drive-up uses to the 12 in existence at the time the original ordinance was adopted. These could be transferred, subject to the stipulated requirements. All transferred uses would be limited to one drive-up stall. PA92-033 Addendum III Ashland Planning Department — Staff Report City of Ashland July 21, 1992 Page 1 - 18.32.030 Conditional Uses: Public uses has been cleared up to be less "open ended." 18.40.020 Permitted Uses: Bakeries have been added here and deleted from special permitted uses. 18.40.030 Special Permitted Uses: "Odor" requirements have been added to cleaning and dyeing establishments. 18.40.040 Conditional Uses: Auto body repair and paint shops have been added as a CUP, along with "odor" requirements. -- E-1-R Overlay: The area north of "A" Street has been proposed to be deleted from the R-Overlay, but the south side of "A" would remain. A letter has been submitted by Lenny Friedman regarding the requirement for a Conditional Use Permit for food manufacturing within-200' of a residential zone (18.40.040 I.). The Council may wish to consider this request as part of the final modifications of the ordinance. H. Conclusions and Recommendations Staff recommends approval of the ordinances as submitted, with final modifications by the Council. PA92-033 Addendum 111 Ashland Planning Department — Staff Report City of Ashland July 21, 1992 Page 2 Chapter 18.32 C-1 RETAIL COMMERCIAL DISTRICT Sections: 18.32.010 Purpose. 18.32.020 Permitted Uses. 18.32.025 Special Permitted Uses. 18.32.030 Conditional Uses. 18.32.040 General Regulations. 18.32.050 "D" Downtown Overlay District. 18.32.010 Purpose. This district is designed to stabilize, improve and protect the characteristics of those areas providing commercial commodities and services. 18.32.020 Permitted Uses. The following uses and their accessory uses are permitted outright, subject to the requirements of Chapter 18.72, Site Design and Use Standards: A. Professional, financial, business and medical offices, and personal service establishments B. Stores, shops and offices supplying commodities or performing services C. Eating, drinking, entertainment and dancing establishments D. Theaters, but not including a drive-in E. Manufacture or assembly of items sold in a permitted use, provided such manufacturing or assembly occupies 600 square feet or less, and is contiguous to the permitted retail outlet F. Mortuaries, crematoriums G. Printing, publishing, lithography, xerography, copy centers H. Temporary tree sales, from November 1 to January 1 PA92-033 Addendum III Ashland Planning Department — Staff Report City of Ashland July 21, 1992 Page 3 18.32.025 Special Permitted Uses. The following uses and their accessory uses are permitted outright, subject to the requirements of this section,,including all requirements of 18.72, Site Design and Use Standards. A. Commercial laundry, cleaning and dyeing establishments. 1. All odors associated with the use shall be confined to the structure. 2. The use shall comply with all requirements of the Oregon Department of Environmental Quality. B. Bowling alleys, auditoriums, skating rinks, and miniature golf courses. If located within 200' of a residential zone, all parking areas shall be shielded from residences by a fence or solid vegetative screen a minimum of 4' in height. C. Automobile fuel sales, and automobile and truck repair facilities. May only be located in the Freeway Overlay Zone as established by the official zoning maps of the City of Ashland D. Hotels and motels May not be located in the area along Ashland Street defined by a 300' radius east of Tolman Creek Road to a 300' radius west of Walker Avenue E. Residential Uses 1. At least 65% of the total gross floor area of the ground floor, or at least 50% of the total lot area if there are multiple buildings shall be designated for permitted or special permitted uses, excluding residential, hotel and motel uses. 2. Residential densities shall not exceed 30 dwelling units per acre in the C-1 zone, and 60 dwelling units per acre in the C-1-D zone. 3. Residential uses shall be subject to the same setback, landscaping, and design standards as for permitted uses in the underlying C-1 or C-1-D zone. 4. Off-street parking shall not be required for residential uses in the C- 1-D zone. �taffatldit — C-1/E-1 Zone Code July 21, 1992 Page 4 5. If the number of residential units exceeds 10, then at least 10% of the residential units shall be affordable for moderate income persons in accord with the standards established by resolution of the Ashland City Council through procedures contained in the resolution. The number of units required to be affordable shall be rounded down to the nearest whole unit. F. Drive-up uses as defined and regulated as follows: 1. Drive-up uses may be approved in the C-1 (Commercial) zone only. 2. Drive-up uses are prohibited in Ashland's Historic Interest Area as defined in the Comprehensive Plan. 3. Drive-up uses may only be allowed in the C-1 zoned areas east of a line drawn perpendicular to Ashland Street, at the intersection of Ashland Street and Siskiyou Boulevard.. - 4. Further, drive-up uses are subject to the following ciiteria: a. The applicants must demonstrate that the average waiting time in line for each vehicle will not exceed five minutes. Failure to maintain this average waiting time may be grounds for revocation of the approval. b.. All facilities providing drive-up service shall provide at least two designated parking spaces immediately beyond the service window or provide other satisfactory methods to allow customers requiring excessive waiting time to receive.service while parked. C. All drive-up uses shall provide a means of egress for vehicular customers who wish to leave the waiting line. d. The grade of the stacking area to the drive-up shall either be flat or downhill to eliminate excessive fuel consumption and exhaust during the wait in line. C. The drive-up shall be designed to provide as much natural ventilation as possible to eliminate the buildup of exhaust gases. f. Establishment having drive-ups shall provide sufficient stacking area to ensure that public rights-of-way are not obstructed. C-1/E-1 Zone Code July 21, 1992 Page 5 g. The sound level of communications systems shall not exceed 55 decibels at the property line and shall otherwise comply with the Ashland Municipal Code regarding sound levels. h. The number of new drive-up windows shall not e)iceed the 12 drive-up windows in existence on July 1, 1984 (population 15,000) plus one additional drive-up window for each additional 2,000 persons added to the State certified population census for the City. h. (alternate) The number of drive-up uses shall not exceed the 12 in existence on July 1, 1984. Drive-up uses may be transferred to another location in accord with all requirements of this section. The number of drive-up window stalls shall not exceed I per location, even if the transferred use had greater than one stall. 18.32.030 Conditional Uses. The following uses and their accessory uses are permitted when authorized in accordance with the Chapter on Conditional Use Permits: A. Public and quasi-public utility and service buildings, structures, and public parking lots. B. Automobile fuel sales, and automobile and truck repair facilities, except as allowed as a Special Permitted Use in 18.32.025. C. New and used car sales, boat, trailer, and recreational vehicles sales and storage areas. D. Hotels and motels, except as allowed as a Special Permitted Use in 18.32.025. E. Temporary uses. F. Outdoor storage of commodities appurtenant to a permitted or conditional use. G. Hostels, provided that the facility be subject to an annual Type I review for at least the first three years, after which time the Planning Commission may approve, under a Type I1 procedure, a permanent permit for the facility. H. Building material sales yards, but not including concrete or asphalt batch or mixing plants. S#aff aft 5 — C-1/E-1 Zone Code July 21, 1992 Page 6 18.32.040 General Regulations. A. Area, Width. Yard Requirements. There shall be no minimum lot area, width, coverage, front yard, side yard, or rear yard, except as required under the Off-Street Parking and loading requirements and the Solar Access chapter; except where required or increased for conditional uses; and except where required by the Site Review chapter (18.72) of this Title; and except where abutting a residential zone, where such setback shall be maintained at ten feet per story for side and rear yards. B. Maximum Building Height. No structure shall be greater than 40 feet in height. 18.32.050 "D" Downtown Overlay District. A. In all areas within the 'D" Downtown Overlay District, all uses are not required to provide off-street parking or loading areas, except for hotel, motel, or hostel uses. All parking areas provided shall comply with the Off-Street Parking chapter and the Site Review chapter. B. Structures which are greater than 40 feet in height, but less than 55 feet, may be permitted as a conditional use. C. The solar access setback does not apply in the 'D" Overlay district. cif )tfk — C-1/E-1 Zone Code July 21, 1992 Page 7 Land Use Chapter 18.40 Chapter 18.40 E-1 EMPLOYMENT DISTRICT Sections: 18.40.010 Purpose. 18.40.020 Permitted Uses. 18.40.030 Special Permitted Uses. 18.40.040 Conditional Uses. 18.40.050 General Regulations. 18.40.010 Purpose The purpose of this district is to provide for a variety of uses such as office, retail, or manufacturing in an aesthetic environment and having a minimal impact on surrounding uses. 18.40.020 Permitted Uses. The following uses and their accessory uses are permitted outright, subject to the requirements of 18.72, Site Design and Use Standards: A. Professional, financial, and business and medical offices, and personal service establishments. B. Stores, shops and offices supplying commodities or performing services, except that retail uses shall be limited to no greater than 20,000 sq. ft. of gross leasable floor space per lot. C. Eating, drinking, entertainment and dancing establishments. D. Electrical, furniture, plumbing shop, printing, publishing, lithography or upholstery. E. Cabinet, carpentry, machine, and heating shops, if such uses are located greater than 200' from the nearest residential zone. F. Light manufacturing, assembly, fabricating, or packaging of products from previously prepared materials, such as cloth, plastic, wood (not including saw, planing, or lumber mills or molding plants), paper, cotton, precious or semi- precious metals or stone. G. Manufacture of electric, electronic, or optical instruments and devices. C-1/E-1 Zone Code July 21, 1992 Page 8 . Land Use Chapter 18.40 H. Administrative or research establishments. I. Motion picture, television, or radio broadcasting studios operating at an established or fixed location. I Mortuaries and crematoriums K Manufacture of food products, pharmaceutical and similar items, but not including the rendering of fats or oils; if such uses are located greater than 200' from the nearest residential zone. L. Cold Storage Plants, if such uses are located greater than 200' from the nearest residential zone. M. Automobile and truck repair facilities, excluding auto body repair and paint shops. All cars and trucks associated with the use must be screened from view from the public right-of-way by a total sight obscuring fence. Facilities of 3 bays or larger shall not be located within 200' of.a residential zone. N. Building material sales yards, but not including concrete or asphalt batch or mixing plants. O. Kennels and Veterinary clinics, with all animals housed within structures. P. Bakeries 18.40.030 Special Permitted Uses. The following uses and their accessory uses are permitted outright subject to the requirements of this section, including all requirements of 18.72, Site Design and Use Standards. A. Bottling plants, cleaning and dyeing establishments, laundries and creameries. 1. All odors associated with the use shall be confined to the structure. 2. The use shall comply with all requirements of the Oregon Department of Environmental Quality. B. Wholesale storage and distribution establishments. — C-1/E-1 Zone Code July 21, 1992 Page 9 Land Use Chapter 18.40 Provided, however, that for the above uses (A & B), that when the property on which the use is located is within 200 feet of any residential zone, no deliveries or shipments shall be made from 9pm io 7am. C. Recycling Depots, but cannot be located within 200' of any residential- zone. D. Kennels and Veterinary Clinics where animals are housed outside, but cannot be located within 200' of a residential zone. E. Residential Uses 1. At least 65% of the total gross floor area of the ground floor, or at least 50% of the total lot area if there are multiple buildings shall be designated for permitted or special permitted uses, excluding residential, hotel and motel uses. 2. Residential densities shall not exceed 15 dwelling units per acre. 3. Residential uses shall be subject to the same setback, landscaping, and design standards as for permitted uses in the E-1 zone. 4. Residential uses shall only be located in those areas indicated as R- Overlay within the 111 zone, and shown on the official zoning map. 5. If the number of residential units exceeds 10, then at least 10% of the residential units shall be affordable for moderate income persons in accord with the standards established by resolution of the Ashland City Council through procedures contained in the resolution. The number of units required to be affordable shall be rounded down to the nearest whole unit. 18.40.040 Conditional Uses. The following uses and their accessory uses are permitted when authorized in accordance with the chapter on Conditional Use Permits: A. Public and public utility buildings and yards. B. Mini-warehouses and similar storage areas. C-1/E-1 Zone Code July 21, 1992 awx:mxv ...�ta Page 10 Land Use Chapter 18.40 C. Contractor equipment storage yards or storage and rental of equipment commonly used by a contractor. D. Automobile fuel sales, new and used car sales, boat, trailer and recreational vehicles sales and storage areas. E. Hotels and motels. F. Any use which involves outside storage of merchandise, raw materials, or other material associated with the primary use on the site. G. Private college, trade school, technical school, or similar school. H. Cabinet, carpentry, machine, and heating shops, if such uses are located less than or equal to 200' from the nearest residential zone. I. Manufacture of food products, pharmaceutical and similar items, but not including the rendering of fats or oils; if such uses are located less than or equal to 200' from the nearest residential zone. I Cold Storage Plants, if such uses are located less than or equal to 200' from the nearest residential zone. K Automotive body repair and painting, including paint booths. 1. All odors associated with the use shall be confined to the structure. 2. The use shall comply with all requirements of the Oregon Department of Environmental Quality. 18 40.050 General Regulations. A. There shall be no area or width requirement except as may be required for conditional uses. B. There shall be no yard requirement except when a lot or parcel adjoins a residential district, in which case a side and rear yard of at least ten (10) feet per story shall be required, and except as required in the Site Review and Solar Access chapters of this Title. affD 6 — C-i/E-1 Zone Code July 21, 1992 Page 11 Land Use Chapter 18.40 C. Maximum building height: No structure shall be greater than forty (40) feet in height. D. There shall be no manufacturing, retailing, or other activity on the site which is not entirely conducted within a building, except as specifically permitted in Section 18.40.040. '6 Staff Dta[t!5 — C-1/E-1 Zone Code July 21, 1992 Page 12 f JurcecomrArvr su+�t�rs P.O.Box 1303 • 160 Helman Street • Ashland,OR 97520 • (503)482-2292 July 15 , 1992 To : Ashland City Councilors and Mayor Golden Subject : CUP for manufacture of food products within 200 feet of a residence in an E- 1 Zone . I recommend that the Ashland City Council amend ordinance #18 . 40 .020 as proposed in order that the manufacture of food products be a permitted use in an E- 1 Zone. After more than a year of reviewing permitted and conditional uses in E- 1 zones , the Ashland Planning Department proposed that the manufacture of food products be a permitted use . In March, 1992 , the Ashland Planning Commission voted to approve this proposal . On May 13, 1992 , the Ashland Planning Commission added a CUP requirement when a food manufacturing establishment is located within 200 feet of a residence . 1 believe that there are enough safeguards and restrictions .in existing city ordinances to protect residential neighbors against any obstructive noise, odors, or unsightly conditions that can detract from the neighborhood. The CUP process tends to be costly and time consuming to the operation of a business . This process inhibits new businesses from locating in Ashland and existing business from expanding. If we , as a community, are interested in expanding our economic base to promote clean industry and create jobs , 'then your decision in determining permitted uses in E- 1 zones should not inhibit the operation or formation of food manufacturing companies in Ashland. Thank you for your consideration to this matter. Please call 482-2292 if you have any questions . rely' e y Frie an - DBA Pyramid Juice Company Memorandum A 'o EGO August 11, 1992 ELI: Brian Almquist, City Administrator W ram: Steven Hall, Public Works Director pAhjg : Ashland Wastewater Plant Final Facilities Plan ACTION REQUESTED 1. If City does not receive approval from Oregon Department of Environmental Quality on time extension for submission of Final Facilities Plan prior to August 18, 1992 meeting: City Council receive additional information from public and defer decision OR preferred alternative until September 1, 1992 council meeting. 2. If City does receive approval for time extension: City Council appoint representative(s) to work with Regional Rate Committee from Council and staff and postpone action on preferred alternative until November, 1992. BACKGROUND The City Council held a public hearing on August 4, 1992 to receive comments on the two final alternatives for the Ashland Facilities Plan. The two alternatives are to: 1A. Dismantle existing Ashland Wastewater Plant and connect to the Medford Wastewater Plant through Bear Creek Valley Sanitary Authority (BCVSA) transmission facilities. 3A. Upgrade Ashland Wastewater Plant to allow winter discharge to Bear Creek and summer spray irrigation. After hearing the testimony of several individuals, agencies and special interest groups, the Council postponed a decision on the preferred alternative until the August 18, 1992 Council meeting. The postponement was to allow staff to request final comments from other agencies and to arrange a meeting with the Regional Rate Committee (RRC) to further discuss Alternative 1A and the requirements of the RRC. On August 10, 1992 Don Laws, Greg Williams, Brian Almquist, Paul Nolte and myself met with the RRC. I posed specific questions to the RRC which the City of Ashland needs to have answered in order to give full and reasonable consideration to Alternative IA. The questions were: Will the City of Ashland become a part of the RRC or a contract agency? • Will the RRC consider using flow as a method of computing the systems development charges (SDC's) for the Medford Wastewater Plant and the BCVSA trunk sewer facilities, rather than the number of existing connections in Ashland. Potential savings are estimated at $2.6 million. * Will the RRC consider allowing the payment of the SDC's over a period of time, rather than all at time of connection? • What will the format of an agreement be if Ashland joins the region through Alternative 1A? • What are the future plans of the Medford Wastewater Plant in meeting the requirements of the Wild and Scenic designation of the Rogue River? As a result of the meeting with the Regional Rate Committee meeting, staff has sent a request to DEQ to postpone the deadline for submission of the Final Facilities Plan from September 1, 1992 to January 1, 1993. Because of the request for postponement, John Holroyd of Brown and Caldwell will not attend the August 18, 1992 City Council meeting but will be available for the September 1, 1992 meeting. I am enclosing information received as of today, August 11, 1992. Rhonda Moore will include any other information received prior to the Council meeting. COUNCIL REQUESTS 1. Are there "economies of scale" in relation to similar improvements to the Ashland or Medford Wastewater Treatment Plants. Yes-about 50%. See Holroyd letter of August 5. 2. Will Ashland have to meet water quality standards if Talent Irrigation District water is introduced into Bear Creek to offset the withdrawal of treated effluent from Ashland's plant? No-see OR DEQ letter of August 30., 3. Will DEQ grant an extension to the September 1, 1992 deadline? Maybe-see OR DEQ letter of August 10. STAFF RECOMMENDATION As listed in ACTION REQUESTED. cc: Jim Olson, Acting City Administrator Dennis Barnts, Water Quality Superintendent Regional Rate Committee-c/o Don Walker, Public Works Director, City of Medford encl: Holroyd letter, 8/5/92 ODFW letter, 8/7/92 OR DEQ letter, 8/10/92 J.C. Health Dept. letter, 8/10/92 RVCOG letter, 8/6/92 Eagle Mill Farm letter, 8/12/92 CA pgu t l 1 , 1992 OF ASHLAND CITY HALL � .` ASHLAND,OREGON 97520 telephone(code 503)482.3211 Mr. Richard J. Nichols, Manager Municipal Projects Section Water Quality Division Department of Environmental Quality 811 S.W. Sixth Avenue Portland, Oregon 97204-1390 RE: Time Extension Request - File Number 3780 Stipulation and Final Order NPDES Permit 100302 Dear Dick: The Ashland City Council held a public hearing to receive comments on the two final alternatives for-the Ashland Facilities Plan. The two alternatives are: IA. Dismantle existing Ashland Wastewater Plant and connect to the Medford Wastewater Plant through Bear Creek Valley Sanitary Authority (BCVSA) transmission facilites. 3A. Upgrade Ashland Wastewater Plant to allow winter discharge to Bear Creek and summer spray irrigation. After hearing the testimony of several individuals, agencies and special interest groups, the Council postponed a decision on the preferred alternative until the August 18, 1992 Council meeting. The postponement was to allow staff to request final comments from other agencies and to arrange a meeting with the Regional Rate Committee (ARC) to further discuss Alternative 1A and the requirements of the ARC. The ARC is an appointed body that represents the five entities using the Medford Wastewater Plant, including the cities of Phoenix, Medford, Central Point and Jacksonville and BCVSA. RRC's primary focus is in relation to rates, systems development charges and capital improvements for the Medford Wastewater Plant and BCVSA facilities. On August 10, 1992 two City Councilors, the City Administrator, City Attorney and myself met with the ARC. I posed specific questions to the ARC which the City of Ashland needs to have answered in order to give full and reasonable consideration to Alternative 1A. The questions were: * Will the City of Ashland become a part of the ARC or a contract agency? * Will the ARC consider using flow as a method of computing the systems development charges (SDC's) for the Medford Wastewater Plant and the BCVSA trunk sewer facilities rather than the number of existing connections in Ashland. Potential savings are estimated at $2.6 million. * Will the ARC consider allowing the payment of the SDC's over a period of time, rather than all at time of connection? * What will the format of an agreement be if Ashland joins the region through Alternative 1A? * What are the future plans of the Medford Wastewater Plant in meeting the requirements of the Wild and Scenic designation of the Rogue River? Mr. Richard J. Nichols, Manager August 11, 1992 page 2 Each of the members of the RRC indicated they would have to discuss the requests with their individual political bodies prior to offering any comments on Ashland's requests. Because of these issues, the City of Ashland is requesting an extension of the final facilities plan report (FPR) due date from September 1, 1992 to January 1, 1992 to allow adequate time to investigate the issues outlined above. The submission date is stipulated in the NPDES permit and SFO. The RRC voted unanimously to support Ashland's request for a time extension for the submittal of the FPR. A letter will be forwarded under separate cover from the FPR. If possible, it would be extremely helpful to have your response, even if preliminary, prior to the August 18, 1992 City Council meeting. I will be on vacation and the correspondence should be forwarded to: Brian Almquist City Administrator City of Ashland 20 East Main Street Ashland, Oregon 97520 Telephone: 482-3211 Fax: 488-5311 Thank you for your assistance. Sincerely yours, Steven M. Hall, P.E. Public Works Director SUK,m\PW\Mi W.. e cc: Brian Almquist, City Administrator Mayor and City Council Dennis Belsky, DEQ, Medford Regional Rate Committee- c/o Don Walker, Public Works Director, City of Medford Jim Olson, Acting Public Works Director Dennis Barnts, Water Quality Superintendent CIII CITY OF ASHLAND ? CITY HALL ASHLAND,OREGON 07520 telephone(code 5091402-9211 August 11, 1992 Regional Rate Committe c/o Donald Walker, P.E. Public Works Director City of Medford 411 West 8th Street Medford, Oregon 97502 Dear Don: I wish to thank the Regional Rate Committee for their support of Ashland's request to extend our facilities plan ' submission date with the Oregon Department of Environmental Quality. Ashland is requesting an extension from ' September 1, 1992 to January 1, 1993. Richard Santner of DEQ indicated that Ashland has a reasonable chance of receiving approval of the time extension. This letter is a formal request for the Regional Rate Committee to respond to the following conditions proposed by the City of Ashland in relation to the potential joining of the regional facilities. The City of Ashland requests that: 1. Ashland would be a member of the Regional Rate Committee as equal with the existing five members. 2. Ashland's SDC's for the Medford Wastewater Plant be based.on flow rather than individual existing connections. Your preliminary analysis incates a saving of about $2.6 million by using flow rather than connections. 3. The Bear Creek Valley Sanitary Authority SDC's be clarified and reductions be considered by BCVSA similar to those indicated by Medford. 4. The City of Ashland be granted permission to pay the SDC's over a period of time, possibly five to ten years. 5. The City of Ashland be furnished a sample agreement for joining the region for review by Ashland. 6. The City of Ashland be furnished the bylaws and/or rules of the Regional Rate Committee. Regional Rate Committee August 11, 1992 page 2 Because of the time constraints, the City of Ashland would like to have commitments from the Regional Rate Committee within the next 60 days, if possible. I will be out of town from August 12 through Labor Day. In that period of time, would you please forward all, correspondence to Brian Almquist, City Administrator. As requested by the Regional Rate Committee, I am attaching information from Ashland's Facility Plan in relation to the two options under consideration by the Ashland City Council. I o Steven M. Hall, P.E. Public Works Director SMH:rm\PW\Wa ker.Se cc: Brian Almquist, City Administrator Mayor and City Council Jim Olson, Acting Public Works Director Dennis Barnts, Water Quality Superintendent encl: Alternates 1A and 3A Information BeBrown and Caldwell re Consultants 1025 Willamette Street V—r Suite 300 Eugene 1 :'... .' .... . ._D Oregon 97401-3199 (503)686-9915 FAX(503)686-1417 L � 8 August 5, 1992 Mr. Steve Hall City of Ashland Public Works Director 20 East Main Street Ashland, Oregon 97520 13-4384-42 Subject: Information Requested at July 21, 1992, Council Meeting Dear Mr. Hall: Supplemental information regarding Alternatives 1 and 3A was requested at the July 15, 1992, council meeting. This letter provides our response to the following questions: 1. Will the Department of Environmental Quality (DEQ) have jurisdiction over flow augmentation water releases from Emigrant Lake? Our contacts with Mr. Dick Nichols, Manager of the Municipal Projects Section of the DEQ, indicate that the DEQ would have no permitting or regulatory involvement in such a water release. The city has asked for written verification of this position. 2. What would be the quantity of water available for flow augmentation from lands purchased for effluent irrigation? Pages 9-17 of our April 13, 1991, facility plan draft explains that the land under consideration has 2.65 acre-per-acre of water rights assigned to it. We suggested a total of 750 acres be acquired. This equates to about 650 million gallons (mg) per year. The city is currently investigating how much of this water would be available for flow augmentation. If all of the 650 mg is available, this would equate to the volume of effluent discharged annually to Bear Creek by the Ashland Wastewater Treatment Plant. If only half this volume were available, this would still make a major contribution during low flow periods. For example, if 325 mg were discharged over a period of three months, this would contribute an average of 3.6 million gallons per day (mgd) during low stream flow periods when the combined Bear Creek and plant effluent flow routinely drops to 5 mgd. In this case, flow augmentation could increase the water available to fisheries by over 70 percent during this period. Mr. Steve Hall August 5, 1992 Page 2 3. Would economies of scale mean that a subsequent expansion would be less expensive at the larger Medford Wastewater Treatment Plant compared to the Ashland plant? Historically, thin has been a reasonable assumption. We reviewed the record of the cost of recent treatment plant expansions. The average expansion cost for an advanced secondary treatment capacity for a plant the size of Ashland was approximately 50 percent higher than for a plant the size of Medford. This information may be of limited value however, since the actual permit requirements will have a dominating influence on the cost of plant expansion. For instance, meeting the Alternative 4 phosphorus limit in Bear Creek would increase Alternative 3C treatment costs by over 40 percent. Predicting future permit-limits on either the Rogue or Bear Creeks would be a very difficult task. Please call if there is further information we may provide prior to the August 18 council meeting. Very truly yours, BROWN AND CALDWELL 9 J n Holroyd roject Manager JEH:ps.km Brown and Caldwell Consultants DEPARTMENT OF J ENVIRONMENTAL 1 unTE 4 52 QUALITY August 10, 1992 Mr. Steven M. Hall, P.E. Public Works Director City of Ashland City Hall Ashland, OR 97520 Re: Ashland Facilities Plan Dear Mr. Hall: We are in receipt of your letter of July 27, 1992 in which you pose two questions pertaining to Alternative lA (abandon Ashland WWTP; connect to Medford WWTP) of the draft facilities plan. Your questions are restated below with our answers. "Additional time will be required to explore several issues with the Regional Rate Committee in relation to institutional arrangements and connection costs (systems development charges, etc. ) . Will DEQ be amenable to granting a time extension to explore these issues?" The City's NPDES Permit and the Stipulation and Final Order (SFO) of 2/7/92 both require that a facilities plan be submitted by September 1, 1992. In the interest of identifying the alternative that best protects water quality in Bear Creek and is also cost- effective, the Department is prepared to consider a formal request by the City for an extension of the facilities plan due date. In accordance with the Schedule C, Paragraph 3 of the Permit and Paragraph it of the SFO, the request for a time extension must state why an extension is needed and what activities will be undertaken during the additional time, and specify a new requested due date. However, please bear in mind that until we complete the formal steps needed to modify the Permit/SFO due date for the facilities plan, it remains September 1. If the City becomes certain that it wants an extension, it must make a request for one very soon. 811 SW Sixth Avenue Portland, OR 972041390 (503) 229-5696 p� DEQ-1 W Mr. Steven M. Hall, P.E. August 10, 1992 Page 2 "The question arose as to the requirements of DEQ if the City of Ashland acquired Talent Irrigation stored water rights to release from Emmigrant Lake to offset the removal of Ashland"s effluent from Bear Creek. Will DEQ apply the same or similar water quality rules as the Ashland WWTP? will DEQ require the water to be under the storm drainage permitting system potentially requiring pretreatment?" The water in Emmigrant Lake is a water of the state. It is neither a "waste" subject to an NPDES waste discharge permit (OAR 340-45) , nor storm drainage subject to an NPDES permit (40 CFR 122-124) . The City of Ashland will not need a waste discharge permit, waste load allocation, or load allocation to release water from Emigrant Lake. I hope our responses will assist the Council in deciding upon its course of action. Please do not hesitate to contact Dick Nichols at 229-5323 if you have any additional questions. rcr �Si ^erel/y,r1/,. 1aR." T o i V Adminstrat r Water Quality Division LRT:RN:crw MW\WC10\WC10528 .5 cc: John Holroyd - Brown and Caldwell Dennis Belsky - DEQ Dick Nichols/Source File Baumgartner - DEQ Olivia Clark - DEQ RG'U E VALLEY 155 S. Second Street J�{/ P.O. Box 3275 Council of Governments -�� Central Point, OR 97502 503-664-6674 August 6, 1992 Mr. Steve Hall Public Works Director City Hall 20 East Main Street Ashland, OR 97520 Subject: Comments on Proposed Sewage Treatment Alternatives for Ashland Dear Steve: Thank you for the opportunity to comment on the two remaining alternatives available to Ashland for meeting nutrient loading limits on Bear Creek discharges. This is only a staff response since the full Rogue Valley Council of Governments has not met to review the alternatives to form an official RVCOG response. The RVCOG Water Quality effort currently emphasizes the need for more flow in Bear Creek to meet both out-of-stream and in-stream demands. When serious water quality improvement implementation began in the late 1970's, the highest priorities were to reduce bacteria and sediment levels and to decrease water temperatures. The cooperative efforts of all non-point sources were so successful that Bear Creek showed significant reductions in these pollution problems. The cooperative effort among local agencies to meet new nutrient (TMDL) standards for Bear _ Creek represents one of the highest priority water quality problems for this artificially flow enhanced stream. However, recent information about the possible adverse impact of low flows has shown that water quality has degraded with lower flows, and that the drought is having an unusually severe impact on virtually all water quality parameters. Of particular concern is the high temperatures recorded for Bear Creek during the last several years. There is a logical correlation between low flows and higher summer temperatures and the impact on a once viable salmonid habitat has been significant. The attached Executive Summary for the Bear Creek Habitat and Temperature Study (1992) done jointly by the U.S. Forest Service, Fish & Wildlife, and RVCOG, indicates the severity of the low flow/high temperature problem. 7S ,() PRINTED ON RECYCLED PAPER. Steve Hall August 6, 1992 Ashland Public Works Director Page 2 of 2 In summary, RVCOG staff believes it is critical to keep as much water in Bear Creek as possible. The loss of 3 cubic feet per second of flow could be more harmful during certain times of the year than the water problems resulting from current nutrient loadings. Therefore, whichever alternative is selected, we think it is imperative that Ashland implement some mechanism by which the loss of effluent flow is somehow replaced in Bear Creek. Ideally, this flow augmentation could be "saved" for release during the critical October-November period. Such flow release timing could help solve the dilution problems for winter discharges, thereby providing Ashland the opportunity to choose alternative 3A. RVCOG staff very much appreciates the care and deliberation Ashland staff and Council are taking in preparation for this important decision. Thank you again for this opportunity to comment. Sincerely, Eric Dittmer Water Quality Coordinator Marc Prevost Water Quality Coordinator enc. M21)ASHLANU.FlA BEAR CREEK HABITAT and TEMPERATURE STUDY 1990 -91 A Cooperative Study • Oregon Department of Fish and Wildlife - Jeff Dambacher . • Rogue River National Forest - Randy Frick • Rogue Valley Council of Governments - Eric Dittmer Special Assistance: Rogue Flyfishers Crater High School Rogue River Valley Irrigation District May 1992 BEAR CREEK HABITAT and TEMPERATURE INVESTIGATION Executive Summary This paper summarizes the results of a temperature and habitat investigation of Bear Creek and its tributaries during the summers of 1990 and 1991. This was a cooperative effort among Oregon Department of Fish and Wildlife, Rogue River National Forest, Rogue Valley Council of Governments, Rogue Flyfishers, and Crater High School. The temperature investigation found: * Temperatures in lower Bear Creek approaching 80°F. * Temperatures in tributaries exceeding 80'F. * Bear Creek temperatures increase downstream * Bear Creek Temperatures strongly controlled by solar input * Bear Creek Temperature maximum occurred in late July The habitat investigation found: * Salmonids exist in Bear Creek only upstream of an area half-way between Phoenix and Medford. * Black crappie and redside shiner exist downstream from Talent and are.nom native to Bear Creek. * No steelhead were found in areas where temperatures exceeded 75°F. The conclusions of the study include: * High water temperature is likely the single most important factor limiting production of salmonids in Bear Creek. * Summer artificial flow regimes vary flow amounts considerably and therefore disrupt natural habitat patterns. * Bear Creek has less than ideal stream channel diversity and tree cover. * Tributary flow and irrigation return flows do little to lower Bear Creek temperatures. * The warm unnatural conditions of Bear Creek have allowed redside shiner to out- compete and replace salmonids. * Low flow situations increase the potential for excessive temperature. i on DEPARTMENT OF OXEGGN �W FISH AND WILDLIFE ROGUE DISTRICT August 7, 1992 OFFICE Steve Hall Public Works Director City of Ashland City Hall Ashland, OR 97520 - Dear Steve: These comments are in response to the evaluation of alternatives for upgrading the Ashland Wastewater Plant. A 1991 study on Bear Creek found that salmonid (salmon, steel- head and trout) rearing is confined to the upper part of Bear Creek, primarily above Phoenix, during the summer months due to warm water temperatures. Water temperatures are impacted by water volume. A reduction in water flow will exacerbate the temperature problem and probably further limit habitat for sal- monid rearing. I recommend that every effort be made to maintain or enhance water flows as much as possible in Bear Creek. Water quality is also critical, but it has improved measurable in recent years. - It is my feeling that water temperatures and not water quality is the primary limiting factor to salmorid populations in Bear Creek. I hope these comments will help in the decision making. If I can be of further service, please let me know. Sincerely, Jv�� Jerry acLeod District Fish Biologist N:T 5286 Table Rock Road i Central Point,OR 97502 (503) 7766170 FAX (503) 7766194 JACKSO OOY, OREGON HEALTH AND HUMAN 1005 E. MEET, MEDF �REOON 97504 SERVICES DEPARTMENT viTE j4 August 10, 1992 Steven M. Hall, Public Works Director P.E. City of Ashland City Hall 20 E. Main Ashland, Or. 97520 Dear Steve, Thank you for the opportunity to comment on Ashland's proposals for the waste water treatment facilities. Our comments are not intended to be an in depth review of the alternatives or look into a long term analysis of the impacts. They are instead, centered around the issues of poor water quality and high nutrient loads in Bear Creek and the potential for upset conditions, etc. which would adversely affect the water quality of Bear Creek and affect downstream water users. We therefore would request, that any alternative be reviewed in this light. We would hope that if the present effluent flows discharged through Ashland Creek and Bear Creek, are eliminated, that alternative flows be replaced to maintain stream flows and water quality. As you know, in these times of low stream flows in Bear Creek, water quality deteriorates rapidly due to higher temperatures and increased nutrient and bacteria loading. This will also directly affect the water quality of the raw water for Talent's water treatment facility. It appears that the ideal would be to utilize Ashland's effluent for land application and then transfer water rights from other properties at the equivalent flow of the present discharge rate to Bear Creek, which would. maintain flows and improve water quality. FAX #: (593) 7767062 Steven M. Hall, P.E.- Public Works Director City of Ashland Page 2 Clearly it appears to be a difficult decision. Trying to meet the new D.E.Q./E.P.A. discharge requirements and look at the costs of treatment, maintaining stream flows, and all of the other complicating issues; almost requires a crystal ball. If you have any questions concerning our comments, please feel free to call. ncerely, Gary K. Stevens, R.S. Manager, Environmental Health Services GKS:jb cc: Hank Collins, Director-Health and Human Services Eric Dittmer 7058 farm 9p ¢ } U9 4C44lAG ODJW lbtfXi - - 100 `C Le JUL c42d,., dlahlancL,C9ne�o,v 9752o 6" �SUh� C l � 4jG hCi g We- G 1 FF A9/0- �1 �I TR a v e Go h C2 V'h a Gr JGN I rt� C;t y 5 I 7'v t--e- r-747lie wg7ee� 1%Gn, av CV'e k- qs So ke�lf h �p ririU WKSte T r"e&f vn eh1- Pao b4,' 4 Wq- -7'L i tj tijeIacile. [ 1 Co05%jg-�,,rj, �u5 oath 9 1 Vie lip ! �i¢ 5r7-hiov 0 7C Wh 57-v-eu4., 4A9 c, SQE v © Tkz Ci h 5 �v n�ja�icr�2 h ¢mot l�c,S/Gh Igi 4J1 D�� Iry sQG< �coof �he . a biy p/)Gtdti"v2 5alR ��oh �o 6,v-4 C!'L,LJ! '\' �/?j �7�n" S , F� qp, t6 �vl �l '�q ✓n, / Ur�Y]¢.lr �N ���1 ��vhy 1�v ��?h reevS -t-e, ` d a�� .° ��ls� �h,•y, e�, "h LQye�%� �AG✓ /q- Al i l/ -rat w, l�ivf► c t�S 1 L Jc tl/6p1�� � ✓� h / Ceml•IaID4 °•° STATE OF OREGON COUNTY OF MILL CERTIFICATE OF WATER BIGHT II IjlSj �JSf t0 (irl•tlQl, That V7..T. Oostuick „f Auhl:md ,Slate of OrcCon ,has a right to the use of the lnntcrsof flea• Creek, a trihutanj of Rerun Inver " I. forthepurposcuf irrigaticvs or 13 acres, and domootic else - 1 I) and that said right has heea cnnfiruu•d by decree of the Cirruit Court of the State of Oregon for M! Jackson County,aad rile said decree catered of record at Salem,in the Order Record of flee STATE ENUINEIIII, h} Valuate 11 , of I"'}gc 1 :that the priority of Site right thereby �I confirmed dates from 10601 9 - Shot file amount of }ruler to whirl) such right Is allflyd,far the purposes 41 nresafd,Is limited to an nnunaul nr1ua11I/bencfirfnlhl aced for sold purpose-,mui}boll not rzceed 0,17 cubic Coot per ucconf. ,I A descriptinu of the lands irrignfed under such right,and to which She water is appurtenant(or, jl if for other purposes,tlu•place ether,such venter Is put to beneficial use),Is as follows: I 0 acres in S171 SE1 acres In SE! SF.? - . . Sectinn.32, IJJ T. .10 ru., R. 1 E., r. I,. 8 , - i i I i� :I II a j ij V �I Avid said right shall be subject to nil other renditions find limitations contained in sold decree. ' The right ill the use of the uvlcr for the purirmex aforesaid is restricted to the lands or place of I use herein described. �I I �I W/TNF:SS the Signature of the Sta,c Engineer,affixed this 30 day of September . ,1949 I I CIIA9. F. S'JRTOSLIff.................._...................... „ jj EXHIBIT 'A" State F.n Inerr Zeo- BEAR CREEK VALLEY SANITARY AUTHORITY \:.✓ PHONE (503) 779-4144 • 3915 SOUTH PACIFIC HWY. • MEDFORD, OREGON 97501 .A-$�t, C�S August 12 , 1992 Steve Hall Public Works Director City of Ashland 20 E. Main Ashland, OR 97520 Dear Steve: Since my Board has not had an opportunity to discuss your letter, I can not speak for BCVSA. However, your council has a difficult decision to make, and you did ask for my opinions. . . 1. Will Ashland be able to join as a member agency? This re- quest seems very reasonable. 2. Are the Regional SDCs negotiable? To my knowledge the Region has never negotiated SDCs. However, our policy calls for the Technical Committee to determine rates for large commercial users. Therefore, I believe that a large "buy in" would need to be examined by the Committee. I would support a figure based on total flow. Thus, SDCs and/or "buy in" charges would be based directly on additional capacity needs for the City of Ashland for both the regional treatment plant and the interceptor system. ' BCVSA's SDC is called a Collection System Reimbursement fee. since you would not be part of our collection system, the fee would not .apply. 3 . Observations on the two final options. I believe that the two City Councilors at Monday's Regional meeting did a good job of discussing important issues, i.e. protecting the fish in Bear Creek, determining exactly what DEQ is requiring, increasing the amount of potable water for Ashland (I would add--and for Talent) , and total cost. I would hope that total cost would include cost for Ashland as well as the Region as a whole. Don Walker mentioned that your consul- tant's report included money for the Region's eventual switch to third stage treatment. If Ashland decides to build its own, then the citizens of the area may pay twice for similar treatment facilities. Also, I believe that the Regional approach provides a solution that may last two or three times longer than alternative 3A. Steve Hall August 12, 1992 Page 2 My Board has said many times that they are interested in working cooperatively with other local governments, that major infra- structure services are best supplied by regional agencies or through cooperative ventures, and that we wish to be good neigh- bors. Therefore, we are willing to assist you in any way we can. Hopefully these comments will be of help. Sincerely,Chuck Root Manager CR/cb L211-2 cc: Brian Almquist, City Administrator �of MFO O OREGON PUBLIC WORKS DEPARTMENT CITY OF MEDFORD TELEPHONE ENGINEERING DIVISION 411 WEST 8TH STREET (503) 770-4520 MEDFORD, OREGON 97501 August 12, 1992 Brian Almquist, City Administrator City of Ashland 20 E. Main St. Ashland, OR 97520 Subject: Ashland Sewage Treatment Plant, re: Joining the Region As you know, Ashland has been in the process of facility planning to determine the best course of action with regards to the future process for sewage treatment. The latest step in that process pared down the options to (1) joining the region (going to the Medford WQCP) , or (2) upgrading the process plus spray irrigating in the summer and discharge into Bear Creek in the winter. Medford staff at the WQCP has been active in providing background data for option (1) . In order for Ashland to join the Region, they need to tender a formal request which would be considered by the Regional Committee. If they act favorably on the request, it would be necessary for each member agency's board or commission to ratify a change to the existing regional agreement that would allow a new member. As there are five member agencies, this action could well take 2-3 months to complete from the date of request. As of today, we understand that Ashland has not been able to present the water quality implications for Bear Creek to the Regional Committee because of conflicts between State agencies that would determine those impacts. The Committee and Ashland both need to know what impacts their actions will cause and/or solve before they can make a decision. The Regional Committee would support a request of time extension by Ashland to the DEQ for submittal of their final decision of which option to choose for sewage treatment. A six month period should be minimum. considered adequate for this purpose. Sincerely, Mel Winklemanairman Regional Committee DW:js c: DEQ JACKSON COUNTY OREON BOARD OF • III„ t\r aJy_6 COUNTY COMMISSIONERS 11 10 S. OAKDALE MEDFOR OMEGOIV+P AA01 Ric Holt 778-7234 • �\ may, Hank Henry 776-7235 Sue Kupillas 776-7236 August 12, . 1992 !_ �'in' .i LU:..3 Y LV LATE AX 14 Ve Steven M. Hall, P.E. Public Works Director Ashland City Hall Ashland, OR 97520 RE: Upgrade of the Ashland Wastewater Treatment Plant Dear Steven: Thank you for giving Jackson County the opportunity to comment on the proposed upgrade of the Ashland Wastewater Treatment Plant. We were unable to respond by August loth as we did not receive your letter until August 5th and a weekend intervened. Jackson County has two principal concerns in this matter: 1. To avoid - or at least minimize - any adverse impacts on land use patterns and practices; and 2 . Preserve and enhance water quality and quantity in Bear Creek. While both of the alternatives now under consideration will result in water quality improvement in Bear Creek during the summer months, the removal of Ashland's effluent from the stream during low-flow periods is a matter of some concern. Unless steps are taken to compensate for this reduction in stream flow, adverse _ impacts on Bear Creek and downstream water users should be expected. From a land use perspective, Alternative 1 (piping raw sewage to the Medford Wastewater Treatment Plant) would have little or no impact. However, Alternative 3A (discharge of treated effluent to Bear Creek during the winter; effluent irrigation in summer) would require a lengthy and probably controversial approval process. Most land across I-5 from the treatment plant (where the effluent lagoon and irrigation system would most likely be located) is zoned Exclusive Farm Use. Approval of a Conditional Use Permit (CUP) would be required for the proposed irrigation facility. The current application fee is $350. Processing the CUP application will require approximately four months, provided there is no significant opposition. Due to the nature of this facility, some public opposition should be anticipated. The current state and county land use decision process offers ample means of appeal (with . Fax #: (503) 776-7278 August 12, 1992 Steven M. Hall, P.E. Page -2- corresponding expense and delay) to a determined opponent. If Alternative 3A is chosen, the possibility of procedure delays in the land use approval process should be incorporated into any projected timelines. Thank you again for the opportunity to comment on these proposals. Sincerely, Sue upillas, Chair Jackson County Board of Commissioners _ BP/prr i . v'oFAS.V � { rmarttitl� um August 11, 1992 0, Brian Almquist, City Administrator ram: Steven Hall, Public Works Director �1T[ItQy}, Curtailment Recommendation ACTION REQUESTED _ None,- information report PROJECTION I have projected our water supply/demand situation through October 31, 1992 . The results indicate we should be able to make it through this summer and fall without invoking Stage II water curtailment. I believe this is a realistic yet conservative projection. The assumptions for the projection are: * TID ends water season September 1, 1992: * TID water for treatment plant at 2 million gallons per day. * Ashland Creek flows to be 25% below 1977 levels. Current average for July and August are about 22% . * Curtailment will provide 25% savings—over 1991 consumption levels. July was 26% below 1991.. Based on those assumptions, a "reserve" of 24 days of water will be in Reeder Reservoir on October 31, 1992 . The "reserve" is the amount of water above the standard drawdown curve for Reeder Reservoir. I have also run the same scenario assuming TID continuing through September, as in a normal year. Under the same conditions, a "reserve" of 44 days of water would be available behind Reeder Reservoir. This gives you an indication of how critical the TID water supply is in a lean water year. Curtailment Recommendation August 11, 1992 page 2 Dennis Barnts will be carefully monitoring the drawdown curve on a daily basis. If the curve starts dropping faster than the standard drawdown curve for Reeder Reservoir, he will recommend going to Stage II water curtailment. SMH:rm\Water\Crtlm t.mem cc: Dennis Barnts, Water Quality Superintendent Jim Olson, Acting Public Works Director encl : Analysis (2) ------------------------------------------------------------------------------------------- CONFLIT. P.',,C.JEC--O"C FO' 1g;2, ASELST TH-11 CiCTCSER A.CS�p u m E I 12, TLC C '4A 7 �l 6 T I M C IJI I 1 :991 USEE 1 ASHLAND CRE 1% FLOWS L J.4 UK AVERAGE vM'j-,KLY L-53"RUMPTIO'N HIR 1991 USt AVERAH -A41TN'Cp U'f�. CLIF.TA.ILMENT AT H, T 0 F, 17.5 "T 1 TON MIRILINS UF REEDH -T Ar LE ----- ----- TIRE C- ASH ASH P. T TO WATER R NET NET REELER REELER REELER R E D c R REELER 1 CRT LESS HHUN A T--rp" WATER WA T ER WATER WATER RESERVE RESERVE i4-17 25.OM TOTAL PRO i E! NORMAL NET NO CURT, w/CURT M MISD MGD OR r60 WIn IS MG MIS X.-E DAYS DAYS AUG c) 264 AUG 11 2.47 1.01 (.00 5.5i -1 A -34 2)C, 1 4 9 SEP 254 �Ml M6 -2.53 -71'6 155 63 OCT -.I- 2 42 0.00 •1H -L-44 -4- lil --------------------------------------- r m[U-c �S o �E� : I THUI F'ROSECiiBNa FOR 1992, AL_wi iHRU N TCPE1, ASSUME TIP i0. WATER Of SEF-I�MEcR 51 1542 USE 1477 ASHLAND CREEK FLOW'S LESS M USE AVERAGE MONTHLY CONSUMPTION FOR 1991 USE AVERAGE SAVINGS FROM CURTAILMENT AT 2-I. POTTOM 17.5 MILLION BI LONS OF REEFER NOT ACCESSAPLE ---------------------------------------------------------------------------------- -------- ---------------------------------------------------------------------------------- ------- TIME ASH ASHCR TID WATER NET NET REEFER REEFER REEDER REEFER REEFER CRK LESS FDID'N WATER WATER WATER WATER WATER RESERVE RESERVE 1977 25.00? TOTAL YROJECTNORMAL NET NO UMAT N/CURT 3o M88 MSD MSD MSD VI ED MO M5 ME M. DA'fS DAYS ---------------------------------------------------------------------------------- ------- ---------------------------------------------------------------------------------- ------ AUE 10 264 AUS '_.1 2.47 1.P5 2.00 5.53 -1,68 -S4 230 100 130 y 24 — SER 3.30 2.54 2.00 5.06 -0.53 -16 215 63 151 30 37 OCi 3.72 2.42 0,00 3.P6 -1.44 -43 M 37' 134 . 35 44 AEmorandnm ;A. August 14, 1992 U: Mayor and Council rOM: Don Laws �$ubjEtt: RVTD Demonstration Project Grant As the Council knows, RVTD has applied for two grants for the City of Ashland. One, for seven additional bus shelters in Ashland, appears to be going well. The other, a demonstration project for reduced bus fares in _ Ashland, has run into some problems. When it was originally proposed, staff outlined a program for free bus service for a year. RVTD collects $88,000 each year in fare box revenue in the City of Ashland. The state offered a grant of $25,000. Staff proposed making up the revenue as follows: $25,000 from the State, $35,000 from RVTD, and $28,000 from a nominal fare of $0.25. However, the ODOT has refused this funding scheme, because the original application was for free bus service. While there are some bus lines in the state that have $0.25 fares, none run for free, and the State was interested in what free bus service would provide in the way of ridership increase. This leaves us in a dilemma: . refuse the grant award, and reapply in two years; or come up with the $28,000, and have free bus service for a year.. I think that the free bus service would dramatically increase the use of the bus in Ashland. Right now a round trip in the City is $1.50. For our average trip of 2 miles, a single occupancy car is probably less expensive to the individual. However, free service has the potential of attracting numerous riders who would choose to forgo driving for some trips. Even a 5% reduction in our peak hour traffic would have noticeable beneficial effects on congestion. Also, when ridership is high, we may be able to convince RVTD to keep fares at the $0.25 level and thereby retain most of the ridership increase. The City has budgeted $20,000 for alternative transportation projects. We are checking to see if it would be feasible to delay planned projects for one year. We are expecting a contribution of $8,000 from SOSC, but they cannot make a commitment until October. I recommend that we fund this project with our $20,000 alternative transportation fund, and guarantee funding of the college portion from our repaving fund. ` � Q iL► V 4 N i� � .K •L� ' .GREGGt� •' t August 10, 1992 �lbII: Mayor and Council roV�m. DPAC �jxpjQ�}: Downtown Parking District By the time the Council reads this memo, the final paving will have been completed on the new parking lots downtown. At a total cost of more than $650, 000 for just over 100 new spaces, these represent a precious resource for downtown businesses. DPAC feel that it is time for the Council to officially adopt an amendment to the Downtown Parking ban which restrict the parking of employees in these lots. It was always the intent of the downtown improvement district to provide these areas for customer parking, and DPAC recommends that the three new parking lots, Pioneer St, Lithia Way, and Second Street be added to the employee parking ban. ORDINANCE NO. AN ORDINANCE MODIFYING THE DOWNTOWN PARKING DISTRICT BY AMENDING AMC §11. 30.010 THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS : SECTION 1. Section 11. 30. 010 of the Ashland Municipal Code is amended in its entirety to read as follows: 11. 30. 010 Downtown Parking District--Established. A Downtown Parking District which shall encompass the shaded areas depicted on the attached map marked Exhibit "A" is established. The foregoing ordinance was first READ on the day of 1992 , and duly PASSED and ADOPTED this day of 1992 . Nan E. Franklin, City Recorder SIGNED and APPROVED this day of 1992 . Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney ORDINANCE NO. AN ORDINANCE MODIFYING THE DOWNTOWN PARKING DISTRICT BY AMENDING AMC §11.30. 010 THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 11. 30. 010 of the Ashland Municipal Code is amended in its entirety to read as follows (words '_1_--d `hreug are deleted and shaded words are added: ...................... 11. 30. 010 Downtown Parking District--Established. There hereby established A Downtown Parking District which shall encompass the ,-4e -3_-,. shaded areas as depicted on the attached map marked Exhibit iiA11 ttaehed heretei J1 ibxt6i=a Way (remits inter3eetivn—iiich Bast Plain Street te Helman Streetj East Main Street between Winburn Way and Gresham Streetj Ner-th Main Street and the Plaza between Way and ehureh Streeti Gall, gi...... . First, Seeen- and hind - tree-- and TAthia Wayt Third Street between East Plain --ayp Wate Street between Lithia Way and N. Main Street? and Winburn Way between the Plaza and Galle Guanajuate. 13. All en street tiffted parking spaees and . ..Ml3 timed parking faei itie within the Dewnrewn Eemmereial—Histriet, Sexed—G 3: D is established. I� 1� 4 . �j \I►\`.\j j\\\�I` VIIII it ER�,` i • �Qw�I*LAI ON PRE A, . . RESOLUTION NO. A RESOLUTION OF THE CITY OF ASHLAND TERMINATING A PUBLIC EASEMENT BY QUITCLAIM DEED THE CITY OF ASHLAND RESOLVES AS FOLLOWS: j SECTION 1. The public easement for drainage as recorded in Volume 4 , Page 64 of "Minor Land Partitions" in Jackson County, Oregon, . is not needed for public use and therefor may be relinquished by quitclaim deed to Dale/Medinger/Coulton to be effective on the final approval and recording of Poplar Place Subdivision plat. The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of 1992 . Nan E. Franklin City Recorder SIGNED and APPROVED this day of 1992 . Catherine M. Golden Mayor Reviewed as to form: Paul Nolte City Attorney (d:\coun6l\resos92\ease nt.Res) Gf �ti Q AemoranAum GREGO 30 July 1992 Z Steve Hall, Paul Nolte ram: James H. Olson, Assistant City Engineer �ubjettr Termination of Drainage Easement Mr. Larry Medinger has requested the termination of a drainage easement that was established over a portion of the proposed Poplar Place Subdivision site. The easement was created on the plat of that Minor Land Partition filed for record on 24 September 1981 and recorded in Volume 4, Page 64 of "Minor Land Partitions" in Jackson County, Oregon. The easement to be terminated is outlined on the attached plat. With the recording of the Poplar Place Subdivision Plat (copy attached) a newly aligned easement will be recorded. It is imperative that the City's termination of this easement be contingent upon the final approval and recording of the Poplar Place Subdivision plat. American Pacific Title & Escrow Co. has prepared two documents (originals in Engineering) to accomplish this termination, the first being a Scrivener Agreement, the second being a Quit Claim Deed. The contents of both documents are acceptable, pending Paul's review and approval. I assume that the standard resolution will be required for Council's approval. Please let me know if additional information is required. poWlsub.m= - American ` Pacific. Title&Escrow Company . ,� ^.^ Scrivener Instructions To: American Pacific Title 6 Escrow Co. 346 E. Main Ashland, OR 97520 Dated RE: SEE ATTACHED EXHIBIT 'A' LEGAL DESRIPTION You are hereby instructed to prepare a Transamerica Form Quit Claim Deed (Corp.) , from The City of Ashland to Russel E. Dale, Donnea Rae Medinger Sims, and Larry Coulton. Consideration is to be none. It is herein understood that American Pacific Title a Escrow Company is acting as a scrivener only and has not given any advice or - interpretation of the affect of these documents to the undersigned. The undersigned have/has been advised to seek legal advice to ensure that. their interests are being met and/or secured. The undersigned parties hereby acknowledge that they have read and reviewed said documents so drawn as to both content and accuracy and approve their use in this escrow and hold American Pacific Title s Escrow Company harmless from any liability or responsibility with regards to said documents. You are further instructed to put the following language on the face of said deed: "The purpose of this quit claim deed is to convey and release all The City of Ashland's right, title and interest in that certain easement dedicated to the City of Ashland in Minor Land Partition filed September 24, 1981 in Volume 4, Page 64 for the purpose of a Storm Drain of Minor Land Partition, Survey 9006.. No public facilities have been constructed within this easement." it is herein understood by the undersigned that recording of said deed will be delayed until the final plat of subject property is filed. The City of Ashland shall inform American Pacific Title s Escrow Co. in writing when Plat is filed and shall then be instructed to record said deed in the official records of Jackson County. IT IS UNDERSTOOD BY THE PARTIES SIGNING THESE ESCROW INSTRUCTIONS OR THOSE ESCROW INSTRUCTIONS WHICH ARE ATTACHED HERETO, THAT SUCH INSTRUCTION CONSTITUTE THE WHOLE AGREEMENT BETWEEN THIS FIRM AS AN ESCROW AGENT AND YOU AS A PRINCIPAL TO THE ESCROW TRANSACTION. THESE INSTRUCTIONS MAY NOT INCLUDE ALL THE TERMS OF THE AGREEMENT, WHICH IS THE SUBJECT OF THIS ESCROW. READ THESE INSTRUCTIONS CAREFULLY AND DO NOT SIGN THEM UNLESS THEY ACCEPTABLE TO YOU. CITY OF ASHLAND - CITY OF ASHLAND CATHY GOLDEN, MAYOR NAN E. FRANKLIN, CITY RECORDER RUSSELL E. DALE DONNEA RAE MEDINGER SIMS LARRY COULTON - LARRY E. MEDINGER I QUITCLAIM DEED (CORPORATION) THE:: CITY OF ASHLAND a corporation, releases and qu itclai ms to RUSSELL E. DALE, DONNEA !State of incorporation) RAE MEDINGER AND LARRY COULTON all our right,title,and interest, if any in that real property situated in JACKSON County,State of Oregon,described as: SEE ATTACHED EXHIBIT °A" HERETO AND - MADE A PART HEREOF The purpose of this Quit Claim Deed is to convey and release all the City of Ashland's right, title and interest in that certain easement dedicated to the City of Ashland in Minor Land Partition filed September 24, 1981 in Volume 4, Page 64 for the purpose of a Storm'Drain of Minor Land Partition, Survey 9006. No Public facilities have been constructed within this easement. The true and actual consideration for this transfer is$ none Signed by authority of the Board of Directors, with the seal of said corporation affixed, this day of 19_. (Corporate Seal) By /.p/elsr /i✓ Cathy Golden . Mayor r By Nan E. Franklin City Recorder STATE OF OREGON,County of 1 ss. 19_. Personally appeared who,being duly sworn,did say that he is the of and that the seal affixed to the foregoing instrument is the corporate seal of said corporation and that said instrument was signed and sealed in behalf of said corporation by authority of its Board of Directors; and he acknowledged said instrument to be its voluntary act and deed. Before me: Official Seal Notary Public for Oregon My commission expires: The dollar amount should include cash plus all encumbrances existing against the property to which the property remains subject or which the purchaser agrees to pay or assume. If consideration includes other property or value, add the following: "However, the actual consideration consists of or includes other property or value given or promised which is part of the/the whole consideration."(Indicate which) QUITCLAIM DEED(CORPORATION) STATE OF OREGON, 1 The City of Ashland 1 'ss. County of ) I certify that the within instrument was received for record TO on the day of , 19_ Dale/Medinger/Coulton at—o'clock—M.and recorded in book on page Records of Deeds of said County. After Recording Return to: Witness my hand and seal of County affixed. APT Ashland I Mail tax statements to: Title B Y Deputy ....,...,e,e.n, Y "EXHIBIT A" Commencing at the Southwest corner of Donation Land Claim No . 41 in Township 39 South , Range 1 Fast of the Willamette Meridian, Jackson County , Oregon; thence South 89 ° 57 ' 50" Fast along the southerly boundary line oL said claim, 5:; . 52 Loht b.; the intersection of the easterly right-of-wav line ot- Oak Stroe't, extended southerly to intersect said claim line ; thRDne(_ lea, i.nc; said claim line, North 140 52 ' 12" East along the eastarl.y right-- of-way line of Oak Street and the southerly extension thereof , 170. 69 feet to a found 5/8 inch iron pin; thence leaving said easterly right-of-way line South 89° 57 ' 53" East, 217. 30 feet to a 3/4 inch iron pipe situated at the Southwest corner of Parcel No. 2 set out in Minor Land Partition filed October. 1 , 1986 in Volume 7, page 33 of "Minor Land Partitions'.' in Jackson County , Oregon for the TRUE POINT OF BEGINNING; thence . along the South line of said Parcel No. 2 South 890 53" East 63 .995 feet; thence leaving said South line North 370 30 ' 34" East 44 . 58- feet ; thence North 080 09 ' 22 " West 25 .78 feet; thence North 14° 19 ' 31" West 28 . 54 feet; thence North 000 43 ' 39" West 3 . 49 feet; thence South 880 29 ' 58 " West 37 . 66 feet; thence South 060 26 ' 21" East 26 . 30 feet; thence South 380 13 ' 04" West 23 . 46 feet; thence South 330 56 ' 05" West 29 . 98 feet; thence South 540 41 ' 21" West 17. 67 feet to the West line of said Parcel No. 2 ; thence along said West line South 000 02 ' 10" West 11 . 35 feet to the true point of beginning. RE G'S TEnE7 PROFESST.0;2Ah LAND SUR��E140R OREGON FEBRUARY 4,1983 DARRELL L HULK 3021 c r :xd — s I ,� I § age =i U 'w 8 � 8 A J N i _ WOW LLI z°OV Jac j�" Lil c 9 [• �ygz � �a F `!: : a��;e<\/ ��\.>;: rte.• I ° x N `3 �W P g•g•g C Y � Q�/ W ° `` JirB oaa.sr ; 1 AT UL 54. A 1.1 QA,I Ds Z, cpps ]A L"OmN .666b b . . . . . . . I 'an .s— --. I �wad .15-91 33 O O IA I.ZoZON -r.00—zL —oo-zTlg G d . . . . . . . . . . . Is. .4QU 3XI.ZoaoN S 1 QL u c JAL., to vi s '6C 3AL ZOM 3412. 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E."I p Em .�O °� gm R M �O V � ' Z �� I)Im vim vS a II� h v�m 111m 9�N �j PO u13 Jf a U 4 yQ h •� >T � w Y: Q OI 7m m uN O N W I tiixJ J • O O O OI Q ZF RESOLUTION NO. � A RESOLUTION OF THE CITY OF ASHLAND TERMINATING A PUBLIC EASEMENT BY QUITCLAIM DEED`: THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. A portion of the sanitary sewer easement as recorded in the Jackson County Recorder's Office as Instrument No. 67- 03662 in Jackson County, Oregon, is not needed for public use and therefor may be relinquished by quitclaim deed to Watson/Albertson's/Payless. The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of 1992 . Nan E. Franklin City .Recorder SIGNED and APPROVED this day of 1992 . Catherine M. Golden Mayor Reviewed as to form: Paul Nolte City Attorney (d:\council\resos92\easement.Res) f N4yoEmorttxtixm GREGG0 14 August 1992 r�Q: Mayor Golden, Members of the City Council, Brian Almquist ruV_m: James H. Olson, Assistant City Engineer p�1tDjECf: Termination of Sanitary Sewer Easement at the Tolman Creek Plaza. During the course of construction of the Tolman Creek Plaza, and in particularly the Payless Store, it was necessary to relocate approximately five hundred (500) feet of sanitary sewer main. The work of relocating the sewer was performed by Frischman Excavating, the utility sub-contractor for the shopping center developers. The work was done to the satisfaction of the Public Works Department and was done without cost to the City of Ashland. We are now faced with the task of re-aligning the easements to conform to the new construction. A portion of the existing easement, acquired from John and Christine Terres in 1967 (Document No. 67-03662), must be terminated and a new easement granted. John Von Helms, legal counsel for Watson and Associates, has prepared a Quitclaim . Deed whereby the City would deed all its right title and interest to that portion of the easement to be terminated to Watson, Albertson, and Payless. In turn, City Staff has prepared a new easement along the newly re-laid portion of sewer line to be granted to the City by Watson, Albertson, and Payless. Although the easement has been transmitted to Mr. Von Helms, the signed 2original has not yet been returned for recording and actual signing of the quitclaim deed by the Mayor and Recorder should be delayed until the new easement is in hand. A resolution is attached for your approval which would allow for signature of the attached deed upon receipt of the new sewer easement. Both documents have been reviewed by City Attorney Nolte. . attachments - map, easement, quitclaim deed, correspondence. cc: Steve Hall . Dennis Barnts John MacLaughlin Paul Nolte WmkPZ.m= WATSON&ASSOCIATES August 5, 1992 Fax (503) 488-5311 James H. Olson Assistant City Manager CITY OF ASHLAND City Hall Ashland, Oregon 97520 Re: Quitclaim Deed Sewer Easement Tolman Creek Plaza Dear Mr. Olson: Pursuant to your letter of July 29, 1992 , enclosed is a revised draft of the Quitclaim Deed prepared by my office with modifications requested as noted in your letter. Please advise if there are any further modifications you would require be made to the document. I have forwarded a copy of the Sewer Easement to both Albertson's, Inc. and Payless Drug Stores Northwest, Inc. for their concurrent review and approval. Upon approval of the same I will forward the document to all parties for execution and notarization with instruction to forward the same directly to your office prior to August 12th so that the same may be placed on the City Council 's August 18th meeting. Thank you for our assistance and cooperation in the processing of these documen s. Si e en John E. ms Legal Co JVH/dm 7377 cc: James Watson Clifford Youngman Lincoln Sharp, Esq. David Krieger, Esq. James Flynn 101 MAIN STREET, SUITE A, P.O. BOX 610,SEAL BEACH,CALIFORNIA 90740 (310)430-0503 (714)846-3393 FAX(310)493-5860 CITY OF ASHLAND " s' �? ."� .= ' CITY HALL ft J ASHLAND,OREGON 97520 "� ' t-'(' • telephone(Code 503)482-7211 29 July 1992 Mr. John E. Von Helms Legal Counsel Watson & Associates 101 Main Street, Suite A PO Box 610 Seal Beach, CA 90740 Re: Sewer Easement on Tolman Creek Plaza Dear Mr. Von Helms: The matter of the sanitary sewer easement alteration has been referred to me for resolution. Under the Ashland Municipal Code, the change in location of the easement can be accomplished as a 2-part process and I would propose that we share the document preparation responsibilities as outlined below. The first step in this process would be to create a new easement document for the newly aligned portion of the sanitary sewer using Surveyor Andrews' description. The easement has been prepared utilizing the record owners as provided by you and is enclosed for your review, approval, and signature. The quit claim deed which you prepared was received by fax on 28 July 1992. May I suggest a couple of changes that might help speed the approval process. 1. In the first paragraph, the intent must be made clear that only a portion of the easement is being terminated, that portion as described on Exhibit 'A'. The description you have included is for the entire easement. Please substitute my Exhibit 'A'. 2. Provide a signature statement as follows: Authorized for approval by the Ashland City Council on 1992 by Resolution No. 3. Provide signature line for Catherine Golden, Mayor and Nan E. Franklin, City Recorder. 29 July 1992 Mr. Von Helms Page 2 4. Provide a notary statement for municipal notarization of the document. Would you please make the suggested changes to the quit claim deed and forward the original to me for processing by the City. It will be necessary to present this to the City Council for their authorization at a regular council meeting.. The Council meets next on 4 August and then on 18 August. If the document were to be returned to me by the 12th, I should be able to schedule a hearing on the 18th. Would you please review the enclosed sanitary sewer easement and if there are no alterations to be made, please secure the necessary signatures and return the easement to me for recording. As you have suggested the documents will be recorded concurrently with copies of both the documents returned to you for your files.' If I can be of any further assistance, please feel free to call at (503)488-5347. , Sincerely, James H. Olson Assistant City Engineer JHO:rs\wipi..w N Enclosure cc: Steve Hall I John McLaughlin Paul Nolte TO BE ACQUIRED - E A S E M E N T KNOW ALL MEN BY THESE PRESENTS: That James R. Watson; and Albertson's, Inc. a Delaware Corporation; and Payless Drug Stores Northwest, Inc. a Maryland ' Corporation, do hereby grant an Easement unto the CITY OF ASHLAND, .a ' Municipal corporation of the State of Oregon, for and in consideration of one ($1.00) dollar which Easement is for the installation and perpetual maintenance of sanitary sewer mains and appurtenances and which Easement is . over the property situated in Jackson County, Oregon, described as follows, to-wit: See Attached Exhibit 'A'.. It is the intent of the easement to define the true and - actual location of the sanitary sewer pipeline as relocated. If a conflict should arise between the described location and the actual physical location the latter shall prevail and the easement shall be defined by the sewer pipeline as laid. - The Grantors warrant that they are the owners of said real property free and clear of all liens and encumbrances whatsoever, except those of record on the below date. IN WITNESS WHEREOF, the Grantors have hereunto set their hands and seals this day of 1992, (SEAL) - (SEAL) (SEAL) STATE OF California ) County of ) �• On this day of , 1992, before me, the undersigned, a Notary Public in and for said County and State, personally appeared the within named James R. Watson, who is known to me to be the identical individual described in and who executed the within instrument, and acknowledged to me that he executed the same freely and . voluntarily. - IN TESTIMONY WHEREOF, I.have hereunto set my hand and seal the day and your last above written. `-r - Notary Public for Oregon My Commission Expires:. - .. STATE OF California ) County of ) 0. On this day of. , 1992, before me, the undersigned, a Notary Public in and for said County and State, personally appeared whose identity was proved to me on the basis of satisfactory evidence, to be the person who executed the above document as on behalf of Albertson's, Inc., the corporation therein named, and acknowledged to me'that the corporation authorized and executed it. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and your last above written. Notary Public for California My Commission Expires: . STATE OF California ) ' County of ) SS• On this day of - , 1992, before me, the undersigned, a Notary Public in and for said County and State, personally appeared whose identity was proved to me on the basis of satisfactory evidence, to be the person who executed the above document as on behalf of Payless Drug Stores, Northwest, Inc. , the corporation therein named, and acknowledged to me that .. the corporation authorized and executed it. . IN TESTIMONY WHEREOF, I have hereunto set my hand and seal the day and your last above written. Notary Public for California My Commission Expires: Upon Recording Return to: City Recorder City Hall Ashland, OR 97520 EXHIBIT A SEWER LINE EASEMENT A strip of land 20,00 feet in width, situated in the Southwest Quarter of Section -11 , Township 39 South, Range 1 East , Willamette Meridian, Jackson County , Oregon, being 10,00 feet in each of the following described centerline: - Beginning at an angle point on that strip of land as described in Document no, 67-03662, said point bears North 274,64 feet and West, 265.39 feet from the Quarter corner common to Section 11 and 14. said Township and Range; the North 3" 15' 18" West, 133.07 feet; thence South 89° 10' 40" West, 18,61 feet; thence North 70 22' 41" West, 180,04 feet; thence North70? 21 ' 52" East; 145,0.1 feet; thence North V58' 24"' East, 27,69 feet to intersec+ that Boundary Line Agreement as described in Document nd, 91-07764, Official Records, Jackson County, Oregon which bears North, 662.18 feet and .Nes[I 177,14.feet from the said Quarter corner common to said Sections . 11 and 14 , Sewer Line Easement Watson Project Ashland, Oregon. January 10, 1992 REGISTERED PROFESSIONAL y�LAND SURV EY OR , OREGON 11LY u,ere JAMES E.ANDREWS 1626 S WHEN RECORDED MAIL TO: City of Ashland City Hall Ashland, Oregon 97520 MAIL TAX STATEMENT TO: City of Ashland City Hall Ashland, Oregon 97520 QUITCLAIM DEED FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, the City of Ashland, a Municipal Corporation of the State of Oregon does hereby REMISE, RELEASE AND FOREVER QUITCLAIM to James R. Watson, a married man as his sole and separate property; Albertson's Inc. , a Delaware Corporation; and Payless Drug Stores Northwest, Inc. , a Maryland Corporation, its interest in a portion of that Easement dated April 14 , 1967, a recorded April 19, 1967 , in the Jackson County Recorder's Office as Instrument No. 67-03662 , as described on attached Exhibit A. Dated: CITY OF ASHLAND, a Municipal Authorized for Approval Corporation of the State by the Ashland City Council of Oregon on , 1992 by Resolution No. BY: Catherine Golden, Mayor BY: Nan E. Franklin, City Recorder State of Oregon ) County of Jackson ) ss On , 1992, before me, the undersigned, a Notary Public in and for said State, personally appeared Catherine Golden, proven to me on the basis of satisfactory evidence to be the Mayor, and Nan E. Franklin, proven to me on the basis of satisfactory evidence to be the City Recorder of the CITY OF ASHLAND, the public body whose name is subscribed to the within instrument and who acknowledged to me that such public body executed the same pursuant to its by-laws and a resolution of its . board of directors. WITNESS my hand and official seal. Notary Public 7367 EXHIBIT 'A' Description of a portion of that Easement recorded as Official Jackson County Records Document No. 67-03662 to be terminated. A strip of land 20 feet in width and lying 10 feet on each side of the following described centerline: Beginning at the quarter corner common to Sections 11 and 14 in Township 39 South, Range 1 East of the Willamette Meridian, Jackson County, Oregon; thence West along the South line of said Section 11 a distance of 183.00 feet, thence North 17 degrees 39 minutes West, 286.50 feet to the True Point of Binning; thence North 04 degrees 14 minutes West, 282.00 feet; thence North 52 degrees 03 minutes East, 130.00 feet; thence North 01 degrees 05 minutes East, 28 feet more or less to that boundary established by agreement and recorded as Official Jackson County Records Document No. 91-07764. City of Ashland Engineering Division July 24, 1992 39-1E-11C TL 300 tolplz.ltr R FGISTF RF_D PROF,rc`�IONAL LA_NU °3URVFYOR O R-E G O N AUGUjT 22, 1975 JAMES H. OLSON No. 1036 EASEMENT KNOW ALL MEN By THESE PRESENTS, That the undersigned do hereby grant an easement unto the CITY OF ASHLAND, a municipal corporation of the State of Oregon, for and in consideration of One Dollar ($1.00) , which easement is for sewer pipe. line purposes - and is over the property Situated in Jacksom County, Oregon, described as follows, to-wit: A strip of land 20 feet in width and lying 10 feet on either side of the Following described center line: 11 and 14 Beginning at the Quarter corner common to Sect ions Willamette of Township 39 South, Range 1 Meridian East of the being on the center, Jackson County, Oregon, said point line of State Highway #66; thence West along said center line 183.00 feet; thence North 17°39' West 32.50 feet to the Northerly line of said Highway #66, the true point of beginning; thence co'U North 13 O feet; 'C rn ence NOrth 52°03 E .14 West 28200feet; th s t13000- feet; thence North 1 005' East 42.00 feet to th erly end of this easement. e.NOrth- Also, beginning at the Quarter corner common to Sections 11 and 14, Township 39 South, Range 1 East the Willamette Meridian in Jackson C ounty, Oregon said of Point being on the center line of State Highway #66-; thence West along said center line 183.00 feet; thence North 17°39' West 286.50 feet to the t ' - ning; thence North 89 059 1 E rue point of begin- line of the Knight ' ast 213.00 feet to the West ' Easterly end s Inn Motel, Inc. property, the of this easement. The Grantors warrant that they are the owners of said real Property free and clear of all liens and encumbrances whatsoever. The Grantee shall have the right to go on the above described Premises for the purpose of installing sewer lines and for the Purpose of maintaining the Same. 'IN WITNESS WHEREOF, the Grantors have hereunto set their hands and seals this �� aa�� n °i( "'" —u_ day of 1967: (SEAL (SEAL) ORIGINAL DOCUMENT . -1- TO BE MODIFIED Ei 7-0.962 STATE OF OREGON ) County of Jackson .) (� ?cA .Z� On this day of 0 1967, before me, the under- - signed, a Notary Public in and for said County and State, per- - sonally appeared the within named John J. Therres.and Christine - - Therres, husband and wife, who are known to me to be the Identical individuals described in and who executed the within instrument, . and acknowledged to me that they executed the same.freely and voluntarily. . , IN TESTIMONY WHEREOF, I have hereunto set my,hand and affixed my official seal the day and year last above written. Notary Public for Oregon My commission expires .. .4 i _ * ' �1 hEC4RDC0'F-ilc0 Up : 3 Q, �f?fie v G�4c' 1457 MR 19 PM 3 18 CLERK l! ua �:Cf,I"E By BEFORE THE CITY OF ASHLAND LOCAL CONTRACT REVIEW BOARD RESOLUTION EXEMPTING THE TURBINE ) AND SPEED INCREASER MODIFICATIONS ) LCRB RESOLUTION TO REHABILITATE THE REEDER GULCH ) NO. 92-8-1 HYDROELECTRIC PROJECT CONTRACT ) FROM COMPETITIVE BIDDING ) This matter coming before the Ashland City Council sitting as the City of Ashland Local Contract Review Board and information being presented to the Board as follows: 1. C.F. Malm has designed and proposes to construct turbine and speed increaser modifications to rehabilitate the Reeder Gulch Hydroelectric Project. The total price for the rehabilitation is $181, 702 . 2 . The Reeder Gulch hydroelectric plant is the only such project in the State of Oregon and is unique and unusual throughout the Pacific Northwest. The original engineer of the project is deceased and the engineering records regarding the project are unavailable. 3 . Very few engineers, if any, other than C.F. Malm, practice in the Pacific Northwest with the experience necessary to design, maintain or construct modifications to the Reeder Gulch speed increaser. 4 . By awarding the construction contract to C.F. Malm, the City will be able to obtain warranties on the design and the construction at a price substantially less that if bid. Pursuant to ORS 279 . 015 (2) and AMC 2 . 50. 030, this Board is authorized to exempt contracts from competitive bidding if it finds that it is unlikely such exemptions will encourage favoritism or substantially diminish competition and that the exemptions will result in substantial cost savings. Based upon the information contained above, the Local Contract Review Board resolves that the contract for rehabilitation of the Reeder Gulch hydroelectric plant speed increaser is exempt from competitive bidding. This exemption is based upon these findings: It is unlikely this exemption will encourage favoritism or substantially diminish competition and that the award of this contract will result in substantial cost savings. Page 1-LCRB RULES (p:ord\lcrb-exm.res) Arm arandnm oREGOa► August 10, 1992 . D• Honorable Mayor & City Council r rIIm: Brian L. Almquist, City Administrat(r dr e)AhjPt#• Clerical Workers Contract Extension We have reached an agreement with the Electrical Workers Union who represent our Clerical and Technical employees, to extend the current contract for an additional 3 years to June 30, 1997. The provisions of the contract extension are as follows: 1. We will continue to apply the wage formula based on the Portland CPI, with a minimum increase of 3% and a ceiling of 6%. 2 . We will continue to mutually select 2 positions for an additional 2% inequity adjustment, based on the LGPI salary survey. 3 . For 1992-93 , the Union may select 2 positions for a 2% adjustment. They have selected Secretary and Building Maintenance Worker. RECOMMENDATION: That the Mayor and City Recorder be authorized to sign the contract extension on behalf of the City. (d:\pers\ibeu\cntrctex.Mem) ASHLAND POLICE DEPARTMENT COMMUNITY SERVICE VOLUNTEER PROGRAM FOR STAFF USE ONLY - TO: CITY ADMINISTRATOR MONTH OF .DULY, 1992 . NUMBER OF VOLUNTEERS REPORTING 97 + 1 TOTAL 98 NUMBER OF DAYS WORKED 441 + 17 TOTAL 458 NUMBER OF HOURS WORKED 1419 + 65 TOTAL 1484 JOHN U'ENTREMONT DIRECTOR OF COMMUNITY SERVICES H: \CSV\FORMS\CSV78 ^ ^ PAGE NO� 1 08/10/1992 COMMUNITY SERVICE VOLUNTEERS DETAILED MONTHLY REPORT FOR JULY` 1772 VOLUNTEER ACTIVITY SS NUMBER DAYS HOURS WORKED WORKED �* AARP RETIRED EXECUTIVE SIEBERT, MAN ELIZABETH 451-48-99��4 2 10 ** Subtotal h*ELIZABETH 10 ** BLIND READING SIPFLE , WILLIAM K. 486-46-2407 3 8 ZEMAN, RUTH 361-18-1249 3 9 �* Subtotal �* 6 17 ' ** BLOOD PRESSURE CLINIC FEDERSEN, EUNICE M. 496-24-8760 1 3 ** Subtotal ** 1 3 ^ ** CALL A RIDE (RSVP) BESSONETTE, ALEEN 539-24-3945 3 6 BESSONETTE, N LYNN 544-2471594 3 6 HANSON, WOODROW L . 46G-12-1153 4 11 ** Subtotal ** 10 23 ** CAR WASH DANIELS, DONNA L 540-44-4138 5 10 ** Subtotal ** 5 10 ** CHAMBER OF COMMERCE ' DANIELS` DONNA L 546-44-4138 4 16 ** Subtotal ** 4 16 ** COURT OFFICE PULLEN, LLOYD H 475-09-2683 14 84 TRUSCOTT, GEORGE M 526-26-2394 22 66 it Subtotal ** 36 150 ** CVS OFFICE MCGAUGH, EVELYN 547-46-0557 ? 31 WE3TON` NETTIE W 267-10-5665 21 78 Subtotal �* / 30 1(}? �* FORENSIC LAB PULLEN, LLOYD H 475-09-2683 1 6 SIEBERT, NAN ELIZABETH 451-48-9964 4 13 � PAGE NO., 2 0w/10/1992 COMMUNITY SERVICE VOLUNTEERS DETAILED MONTHLY REPORT FOR JULY , 1992 VOLUNTEER ACTIVITY SS NUMBER DAYS HOURS WORKED WORKED ** ,Subtotal ** 5 17 ** FRIENDLY VISITOR KANNASTO, HARRY 540-30-8312 l 2 KANNASTO, SHIRLEY 542-38-8010 1 2 *� Subtotal �* 2 4 ** HISTORIAN LACY, RUBY GERTRUDE 448-22-4030 18 88 ** Subtotal ** - 18 88 ** LIBRARY, PUBLIC BESSONETTE, ALEEN 539-24-3945 10 21 KANNASTO, SHIRLEY 542-38-8010 ° 8 27 MONTGOMERY, EDITH G. 570-50-0581 1 2 WHITE, JANE E 4 21 ** Subtotal ** ' 23 73 ** LOAVES AND FISHES BELFORD, LODI 533-32-1018 5 15 BUTLER, PHYLLIS 310-24-7942 16 68 FLETCHER, ROBERT 593-36-9527 1 3 FRANCISCO, MARGARETTE 541 10 8837 4 12 GOEBEL, MATTHEW G. 528-47-6558 5 15 HILL, JUSTIN 528-33-7575 4 12 KAUFF` RUTH 060-17-7087 4 12 KUEHN, INGEDURG E. 570-52-9036 5 it, MARIS, ROSE H 549-01-3597 4 12 PEDERSEH` R.A. (OLE) 549-09-9985 3 9 REYES, CHRIS 554-11-9656 6 18 RILEY , KIM 544-68-7015 5 15 SCHOENBERG, ROSE O52-18-e.,574 6 18 STAN, LEO 378-12-6945 5 15 STAN, ,MARY 538-18-7356 3 9 STEVENS, EVELYN 548-38-5904 2 4 ** Subtotal ** 78 252 �* MAIL COURIER FO3TER, THOMAS O. 562-32-9473 1 2 NIELSEN, CAROL 154-20-2296 4 8 STAN` LEO 378-12-6945 4 8 TUTTLE, JOYCE 519-33-9653 4 8 ZAWACKI , LEONARD T 398-30-6551 7 14 PAGE NO. 3 08/10/1792 COMMUNITY SERVICE VOLUNTEERS DETAILED MONTHLY REPORT FOR JULY` 1992 — VOLUNTEER ACTIVITY SS NUMBER DAYS HOURS WORKED WORKED ** Subtotal ** 20 40 ** MEALS ON WHEELS DANIELS, DONNA L 540-44-4138 7 14 ** Subtotal *� 7 14 ** MUSEUM/DOCEAN/ARCHIVES BURTON, ALICE 113-13-8373 1 3 ** Subtotal *)V, 1 3 ' ** OMBUDSMAN SPIRA, ROBERT 381-22-1998 G 16 ** Subtotal ** , 8 16 *1 PACIFIC INS. NAT. HISTORY ' SIEBERT, NAN ELIZABETH 451-48-9764 1 5 ** Subtotal ** 1 5 ** QUILTING CARLSON, FLOY MAE 15 44 OATES, RDSALTE 528-34-3161 1 5 *1 Subtotal ** 16 49 *1 RECYCLE ACTIVITIES KANNASTO, HARRY 540-30-8312 4 8 ** Subtotal ** 4 8 ** SENIOR PROGRAM OFFICE BRODEUR, FEATHER 541-74-4276 2 D ELL3WORTH, MARJORIE 547-26-4921 21 54 JACKOVICH, CAROLE M 091-18-5225 2 8 WHITE, GERRY 297-28-1681 1 3 ** Subtotal ** 26 103 ** SHAKESPEAREAN FESTIVAL DANIELS, DONNA L 540"44-4138 5 10 /KANNASTO, SHIRLEY 542-38-8010 1 3 MONTGOMERY, EDITH G. 570-50-0581 4 10 WHITE, JANE E 1 4 ** Subtotal ** 11 27 PAGE NO. 4 08/10/1992 COMMUNITY SERVICE VOLUNTEERS DETAILED MONTHLY REPORT FOR JULY, 1992 VOLUNTEER ACTIVITY SS NUMBER DAYS HOURS WORKED WORKED ** SHOPPER (NURSING HOME) KING` LAWRENCE F 521-36-8989 2 4 KING, VIRGINIA J 318-26-3682 2 4 ** Subtotal *� 4 8 ** TRAFFIC CONTROL MARSCHALL , WILLIAM H 326-20-7035 1 5 TRUSCOTT, GEORGE M 526-26-2394 1 3 ** Subtotal ** 2 8 ' *� WATERSHED PATROL ADAMS, JOHN D. �00-2G-9585 1 3 BARROW, TOM 140-24-6267 5 15 BEHRSIN, ALFRED B O6� -26-2O89 ^ 7 7 GESSONETTE, ALEEN 539-24-3945 1 3 BESSONETTE , N LYNN 544-24-1594 2 6 BINGHAM, MICHAEL 543-58-1959 3 ? BLANKHOLM, ROBERT F . 571-34-3469 3 9 BOOTH, CHARLES V 548-24-8542 1 3 BURTON, GILBERT L . 113-07-5776 3 21 CARR, BETTY 126-20-3044 3 9 CARTER, NANCY 131-16-7633 1 6 CLARK, LAWRENCE W 572-70-0820 2 6 COLE, HERBERT OR 277-20-4669 2 6 COLE, SALLY 221-26-8870 2 6 CUTTER, KAY 553-56-6075 2 6 DAVIS, HARVEY M. 556-40-0333 1 ' 3 DAVIS, JONN8LEE ELLA 566-02-4192 1 3 DELANEY, EVA M 482-10-4795 1 Y.� DELANEY , GEORGE 501-05-1725 4 15 DOSTALEK, MARK OWEN 552-90-7352 1 . 3 ENGLISH, HENRY 535-88-2363 1 � FOSTER, THOMAS G. 562-32-9473 1 3 GORDON, BOB 088-20-7053 2 6 HALES, JOHN 572-28-2929 1 3 HALES, VAL 559-46-8830 1 3 HANSON, WOODROW L. 468-12-1153 3 9 HENDRIX , OR;E 546-54-4897 3 9 HUNT, SUSAN 553-56-3053 1 3 lNMAH, FLORENCE 556-14-9925 2 6 /KANNASTO, HARRY 540-30-8312 2 6 KELLER, JOSEPHTED 200-16-2547 3 9 KERWIN, STEVE 089-22-6503 3 9 KLEIN, SONNY 549-18-7578 1 3 KRIEG, BENJAMIN J . 314-03-7493 1 3 KRIEG, SUSANNE K 553-32-8272 1 3 ' PAG� NO. 5 09/1(}/1992 COMMUNITY SERVICE VOLUNTEERS DETAILED MONTHLY REPORT FOR JULY, 1992 VOLUNTEER ACTIVITY SS NUMBER DAYS HOURS WORKED WORKED LACK , HA9RY R 558-20-6369 3 9 LAWSOH, PAMELA 545-68-6021 1 3 MARSCHALL, ALDERTMA 346-26-1435 3 10 MARSCHALL ` WILLIAM H 326-20-7035 3 1O PATTERSON, PHILIP 510-12-8117 1 3 PA!}LSON, WAYNE R. 553-42-8719 1 3 PYSZKA, MIKE 540-11-2918 1 3 REYNOLDS` JOHN B 566-12-9385 3 9 SLACK, BILL 541-16-4935 2 6 SLACK` KARL 540-16-8012 , 3 7 SMITH, KENNETH G 553-09-0513 4 12 SMITH, LYLF 550-28-2741 1 3 ' STAN , LEO 378-12-6945 1 3 STEWART, BRUCE R 721-12-6473 2 6 STEWART, MAY LOU 509-18-3869 2 6 THOMSON, VIRGINIA M 394-22-8979 1 3 THOMSON, WILLIAM R 396-16-9482 ^ 4 12 TROUT , RICHARD L. 542-30-1861 2 6 WAGNER, LARRY G. 504-24-9170 3 9 WEIRS, FOLKER H 573-50-7834 3 7 WESTERFIELD, V. 540-12-7360 1 3 ZEMAN, RUTH 361-18-1249 2 6 �* Subtotal �* 121 364 **� Total *** 441 1419 � , ^ PAGE NO 1 08/1O/1��92 COMMUNITY SERVICE VOLUNTEERS SUMMARY MONTHLY REPORT FOR JULY, 1992. VOLUNTEER ACTIVITY SS NUMBER DAYS HOURS WORKED WORKED ** AARP RETIRED EXECUTIVE ** Subtotal ** 2 10 *1 BLIND READING ** Subtotal ** 6 17 T* BLOOD PRESSURE CLINIC ** Subtotal ** ** ?ALL A RIDE (RSVP) *� Subtotal ** 10 23 �* CAR WASH ^ ** Subtotal �* 5 1O *� CHAMBER OF COMMERCE ** Subtotal ** 4 16 ** COURT OFFICE ** Subtotal ** 36 150 ** CV3 OFFICE *1 Subtotal ** 30 10 7 ** FORENSIC LAB ** Subtotal ** 5 19 ** FRIENDLY VISITOR *$ Subtotal �* 2 4 ** HISTORIAN ** Subtotal ** ' / 18 88 ** LIBRARY, PUBLIC ** Subtotal ** 23 73 ' PAGE NO. 2 08/10/1992 COMMUNITY SERVICE VOLUNTEERS SUMMARY MONTHLY REPORT FOR JULY , 1992. VOLUNTEER ACTIVITY SS NUMBER DAYS HOURS WORKED WORKED *$ LOAVES AND FISHES ** Subtotal ** 78 252 ** MAIL COURIER ** Subtotal ** 20 40 ** MEALS ON WHEELS ** Subtotal ** 7 14 - ** MUSEUM/DOCEAN/ARCHIVES ** Subtotal ** 1 3 ^ ** OMBUDSMAN V* Subtotal ** 8 16 ** PACIFIC INS. NAT . HISTORY ** Subtotal ** ` l 5 *� QUILTING ** Subtotal ** 16 49 ** RECYCLE ACTIVITIES ** Subtotal ** 4 O ** SENIOR PROGRAM OFFICE ** Subtotal ** 26 103 ** SHAKESPEAREAN FESTIVAL Subtotal ** 11 27 �* SHOPPER (NURSING HOME) ** Subtotal ** / 4 8 / ** TRAFFIC CONTROL �* Subtotal ** 2 8 PAGE NO 3 08/10/1792 COMMUNITY SERVICE VOLUNTEERS SUMMARY MONTHLY REPORT FOR JULY` 1992. VOLUNTEER ACTIVITY SS NUMBER DAYS HOURS WORKED WORKED ** WATERSHED PATROL *� Subtotal ** 121 364 *** Total *** 441 1419 ' , ' /