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HomeMy WebLinkAbout1992-1201 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please rise and after you have been recognized by the Chair, give your name and address. The Chair will then allow you to speak and also inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL DECEMBER 1, 1992 I. J PLEDGE OF ALLEGIANCE: 7:30 P.M., Civic Center Council Chambers II. J ROLL CALL III. J APPROVAL OF MINUTES: Regular Meeting of November 17, 1992. IV. U SPECIAL PRESENTATIONS & AWARDS: 1. Proclamation - Christmas Tree Recycle Day in Ashland. V. CONSENT AGENDA: 1. Minutes of Boards, Commissions & Committees. 2. Report by Fire Chief on 1992 residential burning season. /3. Liquor license request by Ron Roth, Plaza Cafe, 47 N. Main. VI. PUBLIC HEARINGS: (Must conclude by 9:30 P.M.) 1. P.A. QJ-121, zone change and Comprehensive Plan Map change from R-2 (Multi- i family residential) to C-1 (Commercial) for property located at 150 N. Pioneer St. Assessor's Map No. 391 E09BA T.L. 11800 (Stan Potocki/Bruce E. McLean, Applicants) 2. P.A. 92-109, request for modification of Chapter 18.96, (Off-Street Parking) of the Ashland Land-use Ordinance, to require that 50% of all required bicycle parking be covered and protected from the weather. (City of Ashland, Applicant) VII. NEW & MISCELLANEOUS BUSINESS: 1. Request by Ashland Parks & Recreation Commission to place proposed funding measure for Park land acquisition on March 23 Special Election ballot. 2. Request by Ashland Chamber of Commerce to place proposed funding measure for Park land acquisition on March 23 Special Election ballot. 3. Request from Wayne Cahill, 375 Tolman Creek Road, to connect property outside the City Limits to the sanitary sewer system. 4. Petition from Wetlands Coalition requesting establishment of a technical committee to resolve interagency conflicts regarding WWTP Standards. 5. Letter from Wetlands Coalition proposing restrictions on the use of garbage disposals. VIII. PUBLIC FORUM: Business from the audience not included on the agenda (Limited to 3 min. per speaker and 15 min. total) IX. ORDINANCES. RESOLUTIONS & CONTRACTS: J1. Second reading by title only of an ordinance authorizing and ordering the development of a public park located immediately South of the Southern Pacific Railroad tracks between Sixth Street and Eighth Street in the Railroad District, Ashland and authorizing the assessment of the cost of the improvements against property to be benefitted and providing that warrants issued for the cost of the improvement be general obligations of the City of Ashland. �2. Second reading by title only of an ordinance vacating alley off Sunnyview Drive ®�`� on the Margaret Wiley property. J 3. Second reading by title only of an ordinance amending Ordinance No. 2052, the Land-use Ordinance of the City of Ashland and Section 18.12.030 of the Ashland D Municipal Code, to re-zone certain property from City of Ashland E-1 to R-2 and - R-1-3.5P. (Mahar Property) 14. Second reading by title only of an ordinance adopting an amendment to the Ashland Comprehensive Plan Map from Employment to Low-Density Multi-Family Residential and Suburban Residential. (Mahar Property) ya-SS 15. Reading by title only of a resolution adopting sewer rate schedules and repealing Resolution No. 92-16. � I^ S. Reading by title only of a resolution adopting water rate schedules and repealing yGo "� Resolution No. 91-48. 7. Reading by title only of a resolution Canvassing the Vote, and Mayor's Proclamation regarding election for public officers held on November 3, 1992. 8. Reading by title only of a resolution of the City of Ashland, Oregon evidencing its intent to reimburse Capital expenditures. 9. Authorization for City Administrator to negotiate and execute lease with Robert A. Skinner for Ashland Municipal Airport. ) 10. Indemnification agreement for Taylor Foundation (Park & Recreation Commission). X. OTHER BUSINESS FROM COUNCIL MEMBERS Xl. ADJOURNMENT: To Executive Session on December 8, 1992 at 7:30 P.M. to consider the evaluation of the City Attorney and City Administrator. MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL NOVEMBER 17, 1992 CALL TO ORDER: Mayor Catherine Golden called the meeting to order and led the Pledge of Allegiance at 7:30 P.M. on the above date in the .Council Chambers. Laws, Reid, Williams, Acklin, Winthrop and Arnold were present. APPROVAL OF MINUTES: Golden asked that Page 1, PUBLIC HEARING, be amended to read that Rick Landt requested that the Parks Department not all City departments review requests for alley/street vacations. The .minutes of the Regular Meeting of November 3 , 1992 were- accepted as amended. . SPECIAL PRESENTATIONS & AWARDS: John Fregonese. A resolution was read in appreciation of John Fregonese's 13 years as Ashland's Planning Director and all of his hard work and dedication which has resulted in making Ashland a nicer and more desirable place to live. He's leaving Ashland to begin work for Portland Metro on December 1. T.C.I. Cablevision. Glenn Rierson, TCI, presented a $600 check to the Ashland Cable Access Channel for the use 'of Cable Channel 9 during the Olympics. He said the cable re-build project will probably be completed about Mid-December. CONSENT AGENDA: Winthrop asked that item 2 be pulled for discussion. Arnold moved to approve the remainder of the agenda as follows: 1) Monthly Departmental Reports, October 1992; 3) Acceptance and placement of plaque donated to City, commemorating the Applegate Trail; 4) Appointment of Alan DeBOer to the Airport Commission for a term expiring April 30, 1994; 5) Confirmation of City Administrator's rescinding of stage i Water Curtailment; 6) Appointment of John McLaughlin, Senior Planner, as interim Planning Director. Item 2) City Administrator's Monthly Report. Almquist reviewed his monthly activity report. Winthrop moved approval of this item, Arnold seconded, all AYES on voice vote. PUBLIC HEARING: Proposed L.I.D. Railroad District Park. Almquist explained the S.P.R.R. is unwilling to wait for one year for park funds to be raised and Allen Sandler is willing to carry 50% of the balance for one year from close of escrow. If an Open Space funding measure is approved by the voters, the proposed assessments to property owners will be reimbursed. On a question from Williams, Almquist said the payments can be made all at once or 2 payments per year for ten years. The City will assume liability, and the Parks Department will develop the park. The public hearing was opened. Bob Martindale, 244 Hargadine, feels the entire City should pay for the park. Neil Burrill, owner of 1035 Eureka, is opposed. Randy Voris, owner of 3 tax lots on A St. , objects to more property taken out of the tax base. , Joe Garfas, 2 tax lots on 4th St. , is opposed. Charles McKereghan, 77 Sixth St. , spoke in favor. Russ Blair does not think Regular Meeting - Ashland City Council - Nov. 17, 1992 -' P. 1 non-profit organizations should be assessed, i.e. VFW and churches. James Everett, 260 N. 1st, is opposed, whole City should pay. Frank Billovits, representing owners of 250 Pioneer, opposed to LID to purchase parks. Beth Wilcox, 268 Sixth St. , is opposed. Della Ortega, 954 B St. , is opposed. Marvin Gettling, 939 B St. , is opposed. Vergie Hahn, 925 B St. , is opposed. Mrs. Brunston, 325, 355, 357 B St. , is opposed. Bill Emerson, 90 Fifth St. , is in favor. . Richard McKinney, 117 8th St. , is in favor. Betty Camner, 868 B St. , is in favor, but concerned about ability of low-income people to pay, and City Recorder Franklin said the State will pay Senior Citizen's portions which will be reimbursed when the property is sold. Dan Heller, 872 B St. , is in favor. Joe Garfas asked about contaminants on the property and City Attorney Nolte said the park will not be purchased unless it is clear of same. Chris Hald is opposed. The public hearing was closed. Almquist said 13 . 19% are opposed. First reading of the ordinance was held and Arnold moved to second reading, ' Laws seconded the motion. Williams said non-profit organizations should be excluded and Laws disagreed. Acklin said the property is extremely significant but would like to find funds to reimburse property owners. Laws moved to amend motion to exclude non-profits from the L. I,.D. , and Reid seconded. Arnold said non-profits should be included. The motion passed on roll call vote with Arnold dissenting. Winthrop moved to amend original motion to include a low-income discount mechanism, Williams seconded, and the motion passed on roll call vote with Arnold and Acklin dissenting. The original motion passing ordinance to second reading was brought forth and passed unanimously on roll call vote. NEW & MISCELLANEOUS BUSINESS: "Town Halle Meeting Report. Debbie Miller, 160 Normal Ave. , said over 150 people attended, and growth issues are still at the forefront. She asked that Council give direction and said Friends of Ashland wish to help. Drug Free Zone Signs. Joan Jackson, Chair of A.S.A.P. , asked. for City assistance in placing "Drug Free Zone" signs at all schools which warn of increased penalties for illegal drug activity within 1000' of school yards. Laws moved to approve the proposal in concept, but asked that more details be provided. Reid seconded, all YES on roll call vote. Reclaimed water Study. Public Works Dir. Hall asked Council authorization for his participation in a study with the U.S. Bureau of Reclamation for the use of reclaimed water for agricultural purposes. Acklin moved approval, Arnold seconded, all AYES on voice vote. Wastewater Treatment Plant Facilities Plan. Hall reviewed the information in the Council packet. He also reviewed a memo placed on Councilors' tables prior to the meeting, which summarized a conversation with Dick Santner, DEQ, regarding a time extension for a wetlands study. Reid suggested a letter to the Governor requesting a study by all agencies and involving other cities to aid in solving this issue. John Holroyd, Brown & Caldwell, said Alternative 3A is the most effective for meeting permit limits. On a question from Reid, Holroyd said he is familiar with the work Dr. Gearhart is doing in Mt. Angel, but their requirements are easier to meet than Ashland's. Gary Schrodt, Wetlands Coalition, said further study on wetlands should be done prior to making a decision. Plato . Doundoulakis, Wetland Coalition, agreed with Schrodt and expressed Regular Meeting - Ashland City Council - Nov. 17, 1992 - P. 2 concern about Alternative 3A. Acklin moved to direct Staff to complete the facilities plan for Alternatives 3A and 3A-Alternate and, if a time extension from DEQ has not been granted by December 15, present the plan to Council for adoption at the council meeting, on that date. Williams seconded the motion which passed on roll call vote as follows: Laws, Williams, and Acklin; YES; Arnold and Winthrop, NO. (REID was out of the room) Arnold moved to consider item 5. ORDINANCES - Newsrack Placement Ordinance at this time. Williams seconded, all AYES on voice vote. Nolte presented amendments to the Ordinance. Steven Boyd, Publisher of the Lithiagraph, said the proposed racks are unsightly and high costs for racks will put him out of business. Angela Carmen, USA Today, said their racks meet all specifications. Reid moved to extend ^ -�( the meeting, Winthrop seconded, all AYES on voice vote. A f A��representative of The Oregonian, is concerned about violation of the First Amendment and would like a working agreement with Ashland about newsrack appearance. Michael O'Brien, Daily Tidings, asked that one more location on the Plaza be added. George Holzman, Gazette, is opposed to the ordinance as it is now written. Leon Swartzberg, Jr. , Lithiagraph, is opposed to the ordinance. Reid is also opposed and said it is based on false findings. Acklin said more input should be obtained and reviewed and placed on future agenda. Arnold so moved, Winthrop seconded, all AYES on voice vote. 11The Summit: Building a Hate Free Oregon." Arnold requested authorization to represent the City at a conference on December 4 hosted by Governor Roberts and U.S. West Communications. Acklin moved to place this item on the agenda, Reid seconded, all AYES on voice vote. Williams moved approval, Winthrop seconded, all AYES on voice vote. ORDINANCES. RESOLUTIONS & CONTRACTS: Routing Plan - Billings Property. (Information contained in Agenda Packet) . Reid moved approval, Williams seconded, all AYES on voice vote. Transient Occupancy Tax - Homeless Provision. Second reading by title only of an ordinance providing an exemption to the Transient Occupancy Tax for rooms occupied by the homeless. Acklin moved approval, Arnold seconded, All YES on roll call vote. (ORD. 2692) ADJOURNMENT: The meeting adjourned at 12: 00 Midnight to Executive Session on December 8, 1992 at 7: 30 P.M. to consider the evaluation of the City Attorney and City Administrator. Nan E. Franklin Catherine M. Golden City Recorder Mayor Regular Meeting - Ashland City Council - Nov. 17, 1992 - P. 3 ww V0 U� �i I Sur, oil 2-0 117TH ANNUAL CHRISTMAS TREE RECYCLE DAY11 WHEREAS, solid waste disposal and a dwindling capacity in our landfills is a critical National problem; and WHEREAS, garden waste' contributes a significant volume in our landfills; and WHEREAS, Troop 112 of the Boy Scouts of America, with assistance from the Ashland Parks Department, picked up and chipped over 4, 000 Christmas trees last year; and WHEREAS, the chipped material was used on park trails and as K" WOR- mulch for plants and did not enter the "waste stream" ; and ilE WHEREAS, the Ashland Lions are supporting this effort by donating volunteer power and equipment to transport the pick-up crews. NOW THEREFORE, I, Catherine M. Golden, Mayor of the City of Ashland, do hereby proclaim Saturday, January 9, 1993 as: "CHRISTMAS TREE RECYCLE DAY IN ASHLAND11 and hereby urge all citizens to set out their tree near the curb on Friday, January 8th to be picked up on January 9th , between 9:00 A.M. and 6: 00 P.M. , and to consider making a donation to assist the Troop in their community service activities. Dated this 1st day of December, 1992 . ii MrW 'Aal Catherine M. Golden F5ge Mayor Nan E. Franklin City Recorder ASHLAND HISTORIC COMMISSION Minutes November 4, 1992 CALL TO ORDER The meeting was called to order by Chairperson Jim Lewis at 7:40 p.m. Members present were Jim Lewis, Terry Skibby, Le Hook, Jean MacKenzie, Jane Dancer, Keith Chambers, Dana Johnson, H.L. Wood and Steve Ennis. Also present were Assistant Planner Kristen Cochran and Secretary Sonja Akerman. No members were absent. APPROVAL OF MINUTES Dancer moved and Ennis seconded to approve the October 7, 1992 Minutes as mailed. The motion was unanimously passed. STAFF REPORTS PA 92-128 Conditional Use Permit 1 Hillcrest Street Gayle Titus Cochran explained this application is for an expansion of the garage, which is a non- conforming structure. The existing setbacks are three foot side yard and nine foot rear yard, rather than the required ten feet on each. Compatible materials with the house will be used. Fire Department concerns have been worked out. Gayle Titus said a new hydrant will be installed on Glenview Drive across from the garage. This will provide better protection for the whole area. Structures are required to be within 250 feet of a hydrant and she was 300 feet. When questioned by Chambers regarding cost, Titus answered the Water Department will provide the hydrant and she will pay for the installation. After discussing fire walls and culverts, Chambers moved and Johnson seconded to recommend approval of this action. The motion passed unanimously. PA 92-119 Transfer of Ownership 120 Gresham Street Margaret Kuan Cochran stated this is a formality when a traveller's accommodation changes ownership. The applicant will operate the B & B under the same conditions except she will live in one of the units. Ennis moved to recommend approval of this application. With a second by Hook, the motion was unanimously approved. BUILDING PERMITS Permits reviewed by members of the Historic Commission and issued during the month of October follow: 167 East Main Street Ray Jackson Remodel 126 Nursery Street Brent Thompson Remodel 5 Hillcrest Street Robert Hall Overhang 116 Nob Hill Street Jenna Sturgis Re-Roof 73 Granite Street Gerald/Helaine Noble Rear Demolition 548 Iowa Street Bill Koenigsberg Foundation/Re-Roof 477 Fairview Street Joe Martinez Addition 140 High Street Lorraine Raff Remodel/Addition 51 North Main Street Lance Pugh/Lloyd Haines Demolish Int. Walls 477 North Main Street Sue Kruse Dormer/Skylight 73 Granite Street Gerald/Helaine Noble Remodel/Addition 73 Granite Street Gerald/Helaine Noble Garage 363 "B" Street Counseling Assoc. of S. Oregon Sign Off Pioneer Street Shops in the alley Sign 47 North Main Street Plaza Cafe Sign 363 "B" Street Counseling Assoc. of S. Oregon Sign 340 "A" Street Software Boutique Sign REVIEW BOARD Following is the schedule (until the next meeting) for the Review Board,which meets every Thursday from 3:00 to 3:30 p.m. in the Planning Department: November 5 Lewis, MacKenzie, Hook, Skibby and Wood November 12 MacKenzie, Skibby and Dancer Ashland Historic Commission Minutes November 4, 1992 Page 2 November 19 Hook, Johnson, MacKenzie, Skibby and Lewis November 26 THANKSGIVING OLD BUSINESS Joint Study Session Ennis reported a subcommittee consisting of himself,Chambers,Lewis,Skibby,and Planning Commissioners Susan Powell and Mike Bingham will meet on November 9th. Granite Street Fountain Chambers will write a draft letter requesting the Water Department to replace the fountain with the one in storage. Skibby will take photos. Cemetery Nominations to National Register Kay Atwood's letter was discussed regarding costs involved in the nomination. Lewis recommended the Commission first seek support from the City Council, then pursue information about grants, etc. A letter to the Council will be drafted for the next meeting. Skibby moved and Wood seconded to pursue the nomination of the cemeteries to the National Register. The motion passed unanimously. Statue at Library MacKenzie reported Jeffrey Bernard did a beautiful job of cleaning the statue, and that it now looks iridescent. Two brass plaques have been ordered to cover the holes on the sides. She added that John Fregonese has agreed to place one or two benches around the statue and they are trying to get a floodlight from across the street. Applegate Trail Plague Skibby related he had talked with John Fregonese about the placement of the plaque. Fregonese agreed the Plaza area would be appropriate. Hook moved to recommend to the City Council that the City of Ashland accept the plaque commemorating the Applegate Trail, and that it be placed in the Plaza area. Johnson seconded the motion and it was unanimously passed. Heritage Landmarks List Hook moved to recommend to the City Council the Interim Heritage Landmarks list be adopted as the final list. Johnson seconded the motion and it was unanimously passed. Ashland historic Commission Minutes November 4, 1992 Page 3 NEW BUSINESS G.K. Schrock Mr. Schrock spoke about the 100th anniversary of the Chautaugua Dome. He feels Ashland should celebrate the people that accomplished Chautaugua, and suggested having a "Chautaugua Event" during the time period of June 14 to July 5 (the three week period in which it was completed). The Commission advised working with SOHS, the schools, and newspapers, and also discussed tying it in with National Historic Preservation week in May and/or the Applegate Trail celebration. Schrock then acquainted the Commission with what is being done in his research for National Register nomination of 34 Union Street. He feels the Emerys need to be remembered, as in his opinion, there is very little physical evidence left in Ashland of this family. If the house (which was built by H.S. Emery, foster son of Eber and Sophia) was on the National Register, he would open up the home so the people could "see" history. He added he does not anticipate success, but would like the support of the Commission in order to educate people. Letter from Pat Marlin The letter from Pat Marlin (85 Union Street) was discussed requesting paving of the alley between Union and Gresham Streets by the City. Skibby commented the worst part of the alley seems to be the existing paved portion. No decision was made. ADJOURNMENT With a motion by Hook and second by Chambers, it was the unanimous decision of the Commission to adjourn the meeting at 9:55 p.m. Ashland Historic Commission Minutes November 4, 1992 Page 4 ASHLAND FIRE DEPARTMENT MEMORANDUM November 19, 1992 TO Mayor Cathy Golden and City Council FROM Keith E. Woodley, Fire Chief SUBJECT Report on 1992 Residential Burning Season During this year, residents of the City were provided with 32 burning days during which residential burning could be conducted under city ordinance and air quality guidelines. City burning periods were curtailed due to an especially lengthy fire season, resulting in a burning period from April 1 through May 9th, and October 21st through 31st. The $15.00 fee was waived this year to measure 'its impact on the number of permits issued. Following is a comparison of the burning activity for the last three years: Year Period Number Permits 1992 April 1 - May 9 87 October 21-31 29 (116) 1991 April 1 - May 31 76 September 15 - October 15 16 (92) 1990 April 1 - May 31 43 September 15 - October 15 10 (53) Burning permits issued this year increased by 24 permits, even though the time alotted for burning was decreased due to weather conditions. Although there are other factors which affect the demand for burning permits, it appears that residents viewed burning as a less expensive, or time intensive, alternative to composting or transporting material to the Recycling Depot or Bio-Mass. i PIMA CAM U T uvie, r" ucle cih ¢k-�P— d I aJ sS Iy L.-n,5 0 I; G�¢ i klG C-1�'Y aPPYbval Va >�Svr,, 1 -1"G�v�d,fi .! n�Qp1,� y�,o"�Y ,�'h .,, bad �•-an, 7y,.� 'i QL GG 7xLGvP� Z Sub GI�..� fhlll, TThe- e �� ►7e CJYaI�h �ba� � li'kc iS ��,o17/G� d �Q 6 acJ2hGCCt n r T OD Paola Iry w Contents of Record for Ashland Planning Action 92-121 REQUEST FOR A ZONE CHANGE AND COMPREHENSIVE PLAN MAP CHANGE FROM R-2 (Multi-Family Residential) TO C-1 (Commercial) FOR THE PROPERTY LOCATED AT 150 NORTH PIONEER STREET. COMPREHENSIVE PLAN DESIGNATION: MULTI-FAMILY RESIDENTIAL; ZONING: R-2; ASSESSOR'S MAP #: 09BA; TAX LOT: 11800. APPLICANT: STAN POTOCKI AND BRUCE E. McLEAN -- Public Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Proposed Findings for Denial ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 -- Minutes of Planning Commission Meeting 10/13/92 . . . . . . . . . . . . . . . . . . . 5 - Planning Department Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 — Minutes of Historic Commission Meeting 10/7/92 . . . . . . . . . . . . . . . . . . . 14 - Mediation Exhibit "A!. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 -- Application Materials submitted by Applicants . . . . . . . . . . . . . . . . . . . . . . 17 LARGE ITEMS NOT INCLUDED IN PACKET: Album of photographs of site submitted by applicants Videotape of property and surrounding area submitted by applicants - Videotape of property and surrounding area prepared by Planning Staff Notice is hereby given that a PUB uC HEARING on the objecuoti i`basCd Oil lo,°PC CC]odes your right of appeal to LUB A ontha t critel COIL the following request with respect to the ASHLAND A copy oftheapplicalion,all docuntentsandevidence relied u poll bytheapplicant and LAND USE ORDINANCE will be held before the applicable criteria arc available for inspection at no wst and will be provided at ASHLAND PLANNING COMMISSION on the reasonable cost,if requested.A copy of the staff report will be available for inspection sevmdayspriortothehearingmdwillbeprovidedatreasonablewski frequested.All 13TH DAY OF OCTOBER, 1992 AT 7.00 P.M. materials are available at the Ashland Planning Department,City Iiau,20 East Main, at the ASHLAND CIVIC CENTER, 1 175 East Ashland,OR 97520. Main Street, Ashland, Oregon. During the Public Hearing,the Chair shall allow testimony from the applicant and those in attendance concerning this request The Chair shall have the right to limit the length of testimony and require that conunents be restricted to the applicable criteria The ordinmm criteria applicableto this application arc anached to this notim.Oregon lawstates thatfailure to misean objection conmmingthisapplication,either in person If you have my questions or comments concerning this request,please feel free to or by letter,or failure to provide sufficient specificity to afford the decisim maker m wnL,ct Susan Yates at the Ashland Planning Department,City Hall,at 488-5305. opportunity to respond to the issue,precludes your right of appeal to the Land Use Board of Appeals(LUBA)on that issue. Failure to specify which ordinance criterion NOTE: This Planning Action will also be heard by the Ashland Historic Commission on October 7, 1992 in the Ashland Community Center located at 59 Winburn Way at 7:30 p.m. 6 6 4�' '2 TRFF 19 PROPOSED 4 �GMANGE FROM fz-2 e�O s Tit C- 1 a \ O.IOA o O ` c nt8g .l 3 PTPo.ca!2 h PT P.m 2 t Pr Prsa l: OIWt ire FAffrIT10N °L AT t 2 V. N0, P-98 990 y y � \ .fit, 4 1812197) �• `\ n1 /q ti All 111200' $ el-74,1 \+ r �`�(LOT u 1) 1IL01 11300 1 ��;. 11201` �ti . ; r 19 PLANNING ACTION 92-121 is a request for a zone change and comprehensive plan change from R-2 (Multi-Family Residential to C-1 (Commercial) for the property located at 150 N. Pioneer Street. Comprehensive Plan Designation: Multi-Family Residential; Zoning: R-2; Assessor's Map #: 9BA; Tax Lot 11800. APPLICANT: Stan Potocld and Bruce E. McLean 1 BEFORE THE PLANNING COMMISSION October 13, 1992 r IN THE MATTER OF PLANNING ACTION #92-121, REQUEST FOR A ) � ZONE CHANGE AND COMPREHENSIVE PLAN MAP CHANGE FROM R-2 ) FINDINGS, (MULTI-FAMILY) TO C-1 (COMMERCIAL) FOR THE PROPERTY ) CONCLUSIONS LOCATED AT 150 N. PIONEER STREET. ) AND ORDERS APPLICANT: STAN POTOCKI AND BRUCE E. McLEAN ) -------------------------------------------------------- RECITALS: 1) Tax lot 11800 of 391E 9BA is located at 150 N. Pioneer and is zoned R-2; Multi-Family Residential. 2) The applicant is requesting a Zone Change and Comprehensive Plan Map change from R-2 (Multi-Family) to C 71 (Commercial) for the property. A site plan in on file at the Department of Community Development. 3) The criteria of approval for a Type III amendment are as follows: Type III amendments are applicable whenever there exists: a public need; the need to correct mistakes; the need to adjust. to new conditions; or where compelling circumstances relating to the general public welfare requires such an amendment. 4) The Planning Commission, following proper public notice, held a Public Hearing on October 13, 1992 , at which time testimony was received and exhibits were presented. The Planning Commission recommended that the City Council deny the application. Now, therefore, The Planning Commission of the City of Ashland finds, concludes and recommends as follows: SECTION 1. EXHIBITS For the purposes of reference to these Findings, the attached index of exhibits, data, and testimony will be used. Staff Exhibits lettered with an "S" Proponent's Exhibits, lettered with al "P" Opponent's. Exhibits, lettered with an "O" ' c Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an "M" SECTION 2. CONCLUSORY FINDINGS 2 . 1 The Planning Commission finds that it has received all information necessary to make a decision based on the Staff Report, public hearing testimony and the exhibits received. 2.2 The Planning Commission finds that the proposed Zone Change and Comprehensive Plan Map change from R-2 (Multi-Family) to C-1 (Commercial) for the property located at 150 N. Pioneer is not justified under the criteria of approval for a Type III amendment outlined in chapter 18. 108.060 B. 2 .3 The Planning Commission finds that the existing R-2 zoning of the property provides a buffer between the concentration of commercial uses found to the south and the historic residential neighborhood to the north. The R-2 zone allows for a transitional area to develop along the zoning district boundary, by allowing a variety of businesses as conditional uses. The Commission believes that 'the conditional uses of the zone provide the property owner with several commercial options for the property, while protecting the residential neighborhood from excessive commercial encroachment. 2.4 The Commission believes it is necessary to perform a comprehensive examination of the immediate, and assess the need for additional commercial property, rather than proceeding on a lot by lot basis. An accurate prediction of the. impacts to adjacent properties is difficult without a concurrent development proposal for the site. 2.5 The Planning Commission does not believe that the increase in traffic from 1988 to 1992 was so significant that there exists the need to adjust to. new conditions. The information provided by the Engineering Division showed that the surveys were compiled at the beginning and middle of the tourist season. This appears to be reflected in the percent increase in the number of daily trips over that period. Further, traffic flows along other residential streets in the area have increased at a comparable rate, indicating that the increase it not unique to Pioneer Street. SECTION 3 . DECISION 3.1 Based on the record of the Public Hearing on this matter, the Planning Commission concludes that the proposed Zone Change and 3 Comprehensive Plan Map changes from R-2 (Multi-Family) to C-1 (Commercial) for the property located at 150 N. Pioneer is not supported by information in the record. Therefore, based on our overall conclusions, we recommend that the City Council deny,-Planning Action 192-121. Planning Commission Chair Date y TYPE 111 PLANNING ACTIONS PLANNING ACTION 92-121 REQUEST FOR A ZONE CHANGE AND COMPREHENSIVE PLAN CHANGE FROM R-1 (MULTI-FAMILY RESIDENTIAL) TO C-1 (COMMERCIAL) FOR THE PROPERTY LOCATED AT 150 N. PIONEER STREET. APPLICANT: STAN POTOCKI AND BRUCE E. MCLEAN Site visits and exparte contacts ,Bingham had a site visit and took particular note of the house and property.line to--.the rear. Cloer had a site visit and noted the same thing as Bingham. He also walked around the block and viewed the lumber yard. Medinger had no site visit. Jarvis had a site visit. Armitage had a site visit and walked around the entire area. He noted the fencing along the lumber yard. Hibbert had no specific site visit but is familiar with the area. STAFF REPORT The applicant is requesting a zone change from Multi-Family (R-2) to Commercial (C- 1). McLaughlin read the criteria for a zone change. The applicants have done a thorough job with their findings, discussing a need to adjust to new conditions in the area, thus justifying a zone change. Staff has noted some of the changes in the area that have occurred: construction of a 65 space parking lot (formerly the Boyden house), and access through that parking lot to Copeland. Traffic flow data show increases along Pioneer have increased between 24 and 38 percent since 1988. There is no application along with the zone change request and no proposal as to what the impact would be. Staff looked at the R-2 target use which would allow for two units or mixed use, as it is now. The applicants stated they would like to add a couple of motel units. Under the R-2 zoning, three units would be allowed. The main concern, if commercial, would be off-street parking. Approximately seven spaces could ASHLAND PLANNING COMMISSION - g REGULAR MEETING MINUTES . OCTOBER 13,1992 be configured at the rear of the lot. Staff is not making a recommendation for approval or denial. They agree with the applicant that significant changes have occurred, however; mixed uses which are allowed in the R-2 zone, provide a good buffer between zones and allow for a transition. The Historic Commission did not make a recommendation either way and they had three concerns that will be discussed by Terry Skibby. Molnar showed a video of the site. Armitage noted that the Boyden house was zoned C-1 before it was moved. PUBLIC HEARING STAN POTOCKI AND BRUCE MCLEAN, showed a video, marked Exhibit P-5. They distributed a zoning map marked Exhibit S-3 and an area map marked Exhibit S-4. The picture album was marked Exhibit P-6. Potocki discussed the new conditions now impacting the area that would be the basis for a zone change. There are no residences on Pioneer Street to the A Street corridor. This area does not seem conducive to a neighborhood since there are large businesses within a block of the property. Directly next to the property is a 65 space asphalt parking lot, and though that is not negative, it does change the character of the area. Copeland trucks travel in and out of the driveway all day long. Potocki also noted the conversion and restoration of the armory. Instead of seeing Pioneer Street as a buffer, Potocki sees Pioneer as a distinct entity. There is no buffering behind them or across the street. Their location is on the edge of commercial. They would not request a restaurant. They are interested in a couple of motel rooms. This location is not an appropriate location for a residence with small children. Hibbert wondered why the business next door, As You Like It was not being considered in this zone change. McLaughlin said they had not requested a change and the only way they could be included now would be to re-notice the hearing. Bingham mentioned that the house on lower corner of B and Pioneer Streets is a traveller's accommodation. Medinger wondered what the applicant would gain_ by being granted this approval. ASHLAND PLANNING COMMISSION - 9 X . REGULAR MEETING MINUTES OCTOBER 19,1992 They would still have to have a Conditional Use Permit for a hotel/motel. He is concerned the building might be demolished. If that happened, then the setbacks would be different for a commercial building that could be rebuilt on that site. Potocki assured Medinger there would be no reason to demolish the building that is presently there. They would like the opportunity to have a hotel/motel without having a manager live on-site and if it remains R-2, they would have to live there, but if Commercial, they would not be required to live on-site. TERRY SKIBBY, 611 Beach Street, expressed the Historic Commission's concerns: 1) the possible negative impact on adjacent properties, if the zone change occurs, 2) it is a natural buffer between C-1 and R-2, 3) ask the Commission to look at the overall area, if the zone change is made. KATHERINE SPIERINGS, 164 1/2 B Street, said Pioneer Street is the beginning of the residential area. One family has lived on Pioneer for 38 years and there is also a residence at the corner, across from the armory. The antique store is commercial, but there is a rental unit upstairs. There is a house on the back of the property that could become another use. Spierings resides directly behind Copeland on B Street, approximately 55 feet from the parking lot. What would happen if the applicants built property line to property line? Copeland's conditions are not ideal and the Spierings are encroached on with noise and lights. The noise impact from the parking lot is much more than she had imagined it would be. By increasing the commercial, it will increase the traffic and rental property will be lost. Spierings said the greatest annoyance to her was the microphones at Copeland. MCLEAN, 335 Tudor Street, explained that their lot is no longer residential and Spierings gave data supporting that. This cannot be converted back to a residential use. A traveller's accommodation (hotel/motel) would result in no extra traffic. This property would not lend itself to a bar or restaurant. There is a ten foot easement for power lines on the east side of the property. Pioneer Street is no longer residential; it connects all businesses up and down Pioneer St. POTOCKI agreed with the concept of buffering, but the other side of the street is zoned commercial. Also, lights shine directly in back of the property. Looking at the area, is that an appropriate place to raise a family? Medinger said there many uses in the R-2 zone that do not involve raising a family. ASHLAND PLANNING COMMISSION 10 REGULAR MEETING MINUTES - OCTOBER 13, 1992 _ COMMISSIONERS DISCUSSION AND MOTION Hibbert supports the proposal. He walks by there all the.time and sees the traffic and believes it would be best served at C-1. He believes it would be beneficial for the neighborhood in general to consider this. It would not be appropriate for the house at the corner of B. Cloer believes there should be a moratorium on zone changes in the Railroad District until there is an opportunity to look at the whole area. The R-2 zone is in a squeeze and approval of the request tonight would accelerate this. Hibbert asked the Commission to look at Oak Street between Lithia Way and B Street. All the uses generated from that are great buffering uses. He lives in an R-2 zone . . south of B Street and feels it works fine. Jarvis looked at the uses in an R-2 zone and concluded there was a great deal of laxity for this type of property to be used in a useful way and still maintain the residential protection. She would be hesitant to change to Commercial. Medinger moved to deny PA92-121 because of changes not being significant enough to change the circumstances. Jarvis was concerned with the traffic study presented by the applicants. One was done in May of 1988 and the other in July of 1992. She calculated there was about a 12 percent Increase in traffic. Cloer seconded the motion and it carried with Hibbert voting 'no'. OTHER There will be a Study Session to discuss RV parks on Tuesday, October 27, at 7:30 p.m. The next Planning Commission meeting will be held on Thursday, November 12th due to a special Council meeting on the 10th. ADJOURNMENT The meeting was adjourned at 11:00 p.m. ASHLAND PLANNING COMMISSION 11 REGULAR MEETING MINUTES OCTOBER 13,1992 ASHLAND PLANNING DEPARTMENT STAFF REPORT OCTOBER 13, 1992 PLANNING ACTION: 92-121 APPLICANT: Stan Potocld and Bruce E. McLean LOCATION: 150 N. Pioneer ZONE DESIGNATION: R-2 COMPREHENSIVE PLAN DESIGNATION: Multi-Family ORDINANCE REFERENCE: 18.24 R-2 Low Density Multiple Family 18.32 Retail Commercial District 18.108.060 Type III Actions REQUEST: Zone change and Comprehensive Plan map change from R-2, Multi-Family Residential, to C-1, Commercial Retail, for the property located at 150 N.Pioneer Street. I. Relevant Facts 1) Background - History of Application: In July of 1983, the Planning Commission approved a Conditional Use Permit and Site Review (PA83-57) to convert a portion of the existing dwelling into a quilt instruction/fabric sales shop. -In May of 1989, the Planning Commission approved a Conditional Use and Site Review (PA89-070) for professional office space to be located on the first floor, while the upstairs remained as an apartment. A building permit to remodel the interior of the structure was issued in July of 1989. There are no other planning actions of record for the site. 2) Detailed Description of the Site and Proposal: The parcel is long and relatively narrow, measuring 52 feet in width and 160 feet in depth for a total area of 8320 square feet. There is a two-story structure and detached carport located on the property. Ile bottom floor is . approximately 1250 square feet in size"and is being used as office space for Vocational Resources, a local consulting firm. The upstairs is currently used as an apartment. 9 I The existing building was constructed in 1904 and received a ranking of "Secondary" on Ashland's Cultural Resource Inventory. Consequently, any proposal to move or demolish the building would require review by the Historic Commission and approval of the City Council. The surrounding uses include an antique shop to the north; a public parking lot to the south; a service station, insurance office, dry cleaners and three single family residences (tax lots 12600, 12500 & 12400) along the opposite side of Pioneer Street to the west; and the rear yard of a residence to the east. The applicant's are requesting a comprehensive plan map change from Multi-Family residential to Commercial and zone change from R-2 to C-1. Although the applicant's have discussed the possibility of constructing two small motel units at the rear of the property at a future date, the application only involves a request for zone change at this time. II. Project Impact The Land Use Ordinance states that amendments to the Zoning and Comprehensive Plan map may be approved when one of the_following conditions exist: (a) A public need, supported by the Comprehensive Plan; (b) The need to correct mistakes; (c) The need to adjust to new conditions; or (d) Where compelling circumstances relating to the general public welfare require such an action. The applicant's have requested the zone change in order to adjust too new conditions. These conditions include changes in surrounding land use, development intensity, traffic flow and traffic type. Staff has reviewed below some of the changes which have taken place in the surrounding area: New public parking lot - Lithia Way and Pioneer As envisioned in the Downtown Plan, the property at the corner of Lithia Way and Pioneer was purchased by the City and a 65 space parking lot was constructed. A portion of the property was used by Copeland Lumber to construct a storage building in exchange for their property on the south PA92-121 Ashland Planning Department — Staff Report Stan Potocki and Bruce E. McLean OCTOBER 13, 1992 Page 2 �Q �1 side of Lithia Way. Copeland Lumber trucks access the new storage building by driving through the parking lot, alongside 150 N. Pioneer. Prior to the construction of the parking lot, a residence (Boyden House) was located on the property. The residence was moved off the lot and located at a new site along "A" Street. Traffic flows along Pioneer Street Traffic flow surveys done by the Engineering Division show an increase in the number of vehicle trips along Pioneer Street between May of 1988 and July 1992. This information makes it possible to examine traffic flows prior to and after the construction of the public parking lot, and review the rate of change in traffic flows over that period. The figures below indicate that traffic flows have increased by 24% to 38% along Pioneer Street, between Lithia Way and "B" Street, from 1988 to 1992. AVERAGE DAILY TRIPS Location May 1988 July 1992 % Change Pioneer St. between 1186 1468 & 1638 24% to 38% Lithia & "B" St. Redevelopment of neighboring poperties Some new construction has occurred on surrounding properties, while other properties have undergone extensive remodelling, adding additional businesses to existing commercial buildings. Copeland Lumber has constructed a new storage building at the northeast comer of the public .parking lot which can accessed by lumber supply trucks by driving through the lot. The commercial building at the intersection of Lithia Way and Pioneer Street, which used to house only Ashland Antique Emporium, now has three additional businesses including a clothing store, hair stylist and - nail salon. Also, several businesses'were added to the building at the comer of East Main and Pioneer Street after the basement was excavated and extensive remodelling was completed. PA92-121 Ashland Planning Department — Staff Report Stan Potockl and Bruce E. McLean OCTOBER 13, 1992 Page 3 If The applicants have mentioned that they would like to explore the possibility of constructing two small motel units at the rear of the lot in the future. The current zoning would allow for a two-snit Travellers' Accommodation as a conditional use, with th.,' requirement that the property owner or business manager live on-site. The major difference between the C-1 zone and R-2 zone in terms of a travellers accommodation is that the C-1 zone does not require the property owner or manager to live on site. Since the applicant has not proposed any additional development of the property at this time, it is extremely difficult to predict the future impacts of the zone change on the surrounding properties. We can look, however, at the target uses for both the R-2 and C- 1 zone to get a better idea of what type of development could occur on the property in the future. The development potential of the property under the existing R-2 zoning is straightforward. Based on lot size, the target use would be two multi-family units. A three-unit travellers' accommodation, with manager's unit, could be approved under the conditional use procedure if a finding could be made that it would have no greater adverse material effect on the area when compared to the target use (i.e. duplex). The target use under C-1 zoning, given a lot size of 8320 square feet, would be approximately 2900 square feet of retail space. The availability of parking on-site would be a limiting factor for other commercial uses. For example, it would be unlikely that a restaurant would locate at this site because of the difficulty in provided enough off-street parking. It appears that seven parking spaces could be located at the rear of the lot. Seven parking spaces would allow for a 700 square foot or 28 seat restaurant. Other commercial uses which would require seven parking spaces include: a 6-7 unit motel or approximately 3100 square feet of general office space. Finally,'a hypothetical mixed use on the property under C-1 zoning might include the existing office and residence with the addition of 2-3 motel units at the rear of the lot. III. Procedural - Required Burden of Proof Type III amendments are applicable whenever there exists. a public need; the need to correct mistakes; the need to adjust to new conditions, or where compelling circumstances relating to the general public welfare requires such an amendment PA92-121 Ashland Planning Department — Staff Report Stan Potocki and Bruce E. McLean OCTOBER 13, 1992 ' Page 4 IV. Conclusions and Recommendations c' Staff concurs vrith the applicant's findings of fact that substantial changes have occurred. around 150 N. Pioneer over the past three to four years. The construction of a 65 stall public parking lot and easement allowing access for building supply trucks would appear to have a significant impact on the residential character of the property. Also, additional changes in the area have been shown by reviewing traffic flow surveys taken prior to and after the construction of the parking lot. This information shows a 24 - 38 percent increase in traffic_flow along Pioneer Street between Lithia Way and 'B" Street. This application presents a difficult dilemma. At what point have conditions changed significantly to justify further expansion of the commercial zone into the residential district? The Comprehensive Plan encourages mixed uses as a buffer between residential and commercial areas. The City's ordinances have been successful in implementing this policy by allowing mixed uses in the R-2 zone adjacent to the commercial area, resulting . in a transitional area between residential and commercial areas. The existing mixed use of the property appears to work well as a buffer between the parking lot and the residential neighborhood north of the site. It should be pointed out that if the zone change is approved, its does not mean that the residential character of the property will change overnight. The City has a detailed, comprehensive site review process for any new construction. Any redevelopment of the property would be reviewed by the Historic Commission and have to comply with the Site Design and Use Standards for development in the Historic District. The Commission must decide if conditions in the immediate area of the property have changed substantially, such that a zone change and ultimate allowance of those permitted uses provided for in the C-1 zone would be appropriate. The Land Use Ordinance is silent regarding what conditions must change, leaving it to the discretion of the approval authority to define those conditions. PA92-121 Ashland Planning Department - Staff Report Stan Potocki and Bruce E. McLean OCTOBER 13, 1992 Page 5 1 PA 92-117 Conditional Use Permit and Site Review Heiman Street and l:ithia Way John Warren 1� , This application, Cochran explained is for a 12-unit motel. The land is currently vacant and used as a parking lot for Jonathan's Restaurant. Ten parking spaces will be provided under the building, plus he will receive parking credit for on-street parking. The restaurant will be closed for public use and open for motel guests only, which will eliminate the need for the current parking lot there. Staff feels the architect has done a great job on the design and is very supportive of this application. Jac Nickels, architect, explained there are two pedestrian entries. There will be a rock wall, similar to the one at the motel units across the street, which will be high enough to obscure the cars, yet will allow ventilation for exhaust. MacKenzie felt a three story building will box in the area Nickels explained the site is quite a bit lower than Jonathan's. Ennis said that although the building is attractive, it sits on a high platform compared to the units off Church Street. Nickels responded the one across the street is 29 units, and this is 12. Discussion ensued regarding relationship to scale. Skibby said he felt it was a natural progression of space. Nickels, when questioned about the height of the building, stated it was 38 feet 10 inches at the highest point. He added street trees will be planted, along with drought resistant grass. They will also retain some of the existing trees. . John Warren stated he would like to begin the project either this spring or the next one. Skibby moved and Hook seconded to recommend approval of this application. Chambers said he is concerned with the density of motels in that area and thinks the interest of the community would be enhanced if something else were there. Ennis said he is still concerned with the mass, especially walking up Helman Street. The motion carried with all voting aye except Chambers and Ennis. PA 92-121 Zone Change and Comprehensive Plan Change 150 North Pioneer Street Stan Potocld and Bruce E. McLean Cochran explained this application is for a Zone Change and Comprehensive Plan Change. It is located next to the new.parking lot on Pioneer Street. The house on the property is a two story structure with offices downstairs and an apartment upstairs. According to the applicants, the zone change is based on new conditions which exist in the area: 1) Ashland Historic Commission Minutes October 7, 1992 Page 4 construction of the new city parking lot; 2) increased commercial traffic; 3) traffic pattern along Pioneer Street; and 4) increase in development along Pioneer Street commercial corridor from "A' Street to Hargadine Street. The applicants have cited a traffic study which shows a 24-28% increase over a four year period. Staff is not taking a position either way, as this is a highly discretional decision which will have to be made by the Planning Commission. Staff will present both sides. Ennis stated the traffic study could be slanted because the first study was done in May of 1988 and the second was in July of 1992. July is a much more active time of year in Ashland. Lewis said he is concerned with the ramifications if this property is rezoned. He feels Planning needs to look at the entire block. How many vehicle trips a day can Pioneer Street accept? If North Pioneer is saturated, it will impact the development potential. Ennis stated the zone change makes good sense, but it is also a good place to stop and have a residential buffer. Skibby added there was a residence where the parking lot is now. Chambers said as he stood in front of the house and faced it, there was a natural residential feel. Hook, although he could see the potential impact, felt the applicants made a strong case for the change. Bruce McLean related he plans on keeping the house as it is (with his office on the bottom floor) until he retires, with an apartment upstairs. When questioned about the need for more commercial property, Cochran stated more was needed in the downtown area. When asked by Chambers about the advantages of the zone change, McLean answered they would like to build a guest cottage in the back. Cochran added they would not be required to live on site if this were the case. The Commission discussed buffer areas between residential and commercial, repercussions of a zone change, and potential alterations of the structure. Chambers does not feel a zone change is appropriate because of the increase pressure for other properties to rezone, it would take away a natural buffer, and he doesn't see a great need. Therefore, in his opinion, it would not be in the best interest of the Historic District. The Historic Commission, he said, is the caretaker of the property. Lewis again contended the Planning Commission should look at the larger area and the long range plan. A zone change would put more potential for development on the property. Chambers agreed and said it feels nice to have a residential area so close to downtown. Ashland Historic Commission Minutes October 7, 1992 Page 5 . Skibby questioned McLean about the usage of the structure if it remained R-2. McLean answered it would remain unchanged. The rent is low, it is nice having someone living there at night, and they are staying there for 20 more years. The long range intent would be to put another unit in the back. The Commission questioned Cochran about the options of accessory units in residential areas. Hook said he was convinced by the arguments set forth by the applicants for the zone change. Chambers expressed the consensus of the rest of Commission as follows: 1) the proposed zone change might have a negative impact on adjacent properties; 2) it is a natural buffer between the R-2 zone and the parking lot which is C-1; and 3) recommend Planning Commission look at the overall area, especially that block, if the zone change is considered. Ashland Historic Commission Minutes October 7, 1992 — Page 6 VOCATIONAL RESOURCE CONSULTANTS P.O. Box 217, Ashland, Oregon 97520 ( 503) 482-8888 August 11 , 1992 Planning Department City of Ashland 20 E . Main Street Ashland, OR 97520 REQUEST FOR ZONING CHANGE FROM R-2 TO C-1 Introduction . The property at 150 N. Pioneer Street is presently being utilized as a professional office for our firm, Vocational Resource . Consultants, as per an approved conditional use permit. That conditional use permit was approved by the planning. Commission on 5/10/89 (planning action #89-070 ) . Immediately prior to the granting of that conditional use permit, a retail quilt store had been in operation since 1983. A conditional use permit had previously been approved by the City for the operation of that retail store on the premises (planning action 83-57 , July 13, 1983) . For reasons which will be delineated in the following section, we request that 150 N. Pioneer Street be redesignated within the city' s commercial district. This zoning change is requested in order to adjust to new conditions. Overview of Zoning in Immediate Proximity to Property We believe that commercial zoning for 150 N. Pioneer Street would be highly compatible with the existing neighborhood. A very significant number of changes have transpired along with the Pioneer Street business corridor and adjacent areas since the last comprehensive plan was developed. Our property is currently literally surrounded by commercial businesses along the Pioneer Street corridor from A Street to Hargadine Street. The properties directly across the street on Pioneer Street are all commercially zoned on this same block. Businesses which are located across the street at present include a gasoline station, dry cleaning business, professional offices, etc. 1 Additionally, commercial businesses are located on both sides of Pioneer Street, both to the north and south of our property along the Pioneer Street corridor from A Street to Hargadine Street. To the north, commercial businesses on both sides of Pioneer Street include ,' a bank, supermarket, video rental store, the Armory ( which houses a number of businesses ) , etc. In close proximity, the A Street business corridor include- businesses such as Oak Street Tank and Steel , Ashland Lumber, etc. In a southerly direction along the Pioneer Street corridor, businesses include First Interstate Bank, clothing stores and restaurants, the Oregon Shakespearean Festival, and the new city parking lot which is immediately adjacent to our property. The only other property along Pioneer Street within the Hargadine to A Street business corridor which is not currently zoned C-1 is an antique store located directly adjacent to our property to the north ( 162 Pioneer Street) . However, a commercial business, As You Like It Antiques, has also been in operation for many years at that location. Our property has functioned as either a retail store or professional office for the past nine years. As such, all properties from Hargadine Street to A Street which have full frontage along Pioneer Street are either zoned or function in a commercial capacity, Our property is literally an island, in terms of current R-2 zoning, in the midst of a commercial corridor. Within approximately a one block radius in all directions, large commercial businesses include the Oregon Shakespearean Festival Association, Sentry Supermarket, Ashland branch of the United States Postal Service, First Interstate Bank, the Armory, etc. The Need for Adjust to New Conditions In this section, we will enumerate a number of changes which have occurred since the last comprehensive plan was completed. 1. Construction of new city parking lot. Immediately adjacent to our- property is the new 65 space city parking lot. Prior to the recent construction of the parking lot, the Boyden home was at that location. That home was moved to A Street to allow for the construction of the new parking lot. Our property has been significantly impacted as compared to the time when the Boyden house was situated there. We believe that the new parking lot was and is a very necessary improvement to the downtown area and we supported its . construction. However, we would simply note that there has been a definite impact with respect to our property. Instead of a single family dwelling, the adjacent property instead provides -parking .spaces for 65 cars. Additionally, street lights have also been installed. The 65 space asphalt .parking area is certainly a substantial change from 2 g the single family dwelling which previously existed . We believe that this major change alone would constitute a need to adjust to new conditions . A fence was installed to serve as a screen, but this has not been of significance with respect to the overall, changes . The commercial parking lot is used on a 24 hour per day basis by both local residents and tourists . There is , of course , associated noise at all hours from cars, car stereos, etc . , which was not the case prior to the construction of the parking lot. Additionally, there is a very. definite increase in pedestrian traffic . 2 . Increased commercial traffic . The City negotiated a partial trade with Copeland Lumber in order to acquire the parcel adjacent to our property. This has resulted in - significantly increased truck traffic at Copeland Lumber. On a regular basis, lumber supply trucks travel through the corridor to the new storage yard at Copeland Lumber. There was no traffic lane there, of course, prior to the construction of the new parking lot. This new traffic corridor is only approximately 15 ' from the border of our property. Copeland Lumber has constructed a new storage facility that was not in existence prior to the construction of the new parking lot. Lumber supply trucks had previously unloaded materials across the street (on Lithia Way) . Lumber supply . trucks had previously entered Copeland' s premises directly from Lithia Way. Now, however, the supply trucks instead route through to the supply yard immediately along our property border. This, of course , creates additional noise, traffic, etc. 3. Traffic pattern along Pioneer Street. There has been a very substantial increase in traffic along the Pioneer Street commercial corridor during the past several years. There are currently approximately 1 , 622 to 1 , 804 vehicle trips during weekdays . Research was performed by contacting the Engineering Department in order to obtain data involving prior traffic- flow surveys along Pioneer Street. The VTD rate was listed at 867 at the location of North Pioneer Street ( 100 N. of B Street) . In May of 1988, the VTD rate along Pioneer Street ( from A to B Street) was counted at 871 . During that same time period (May of 1988 ) ,. the VTD count along Pioneer Street between B and C Streets ( i . e. , between B Street and Lithia Way, which is the block where our property is located) was listed at 1 , 186 . In July of 1992, the .weekday VTD rate was determined to be 1,622 to 1,804 along the same corridor of Pioneer Street between B Street and Lithia Way. Please refer to the attached traffic flow surveys (exhibit #B) . This is a very substantial increase over VTDs measured in 1988. The general levels for a residential street (as indicated in the comprehensive plan) are less than 800 VTD. 3 The current traffic flow is more than double that rate . Additionally, the VTD rate one block to the south of our property was determined to be at 2 ,816 in July of 1992 . VTD RATE B Street to A Street to Lithia Way B Street May 1988 1 , 186 871 July 1992 1 , 622 to 1 , 804 2 , 816 4 . Increase in development along Pioneer Street commercial corridor from A Street to Hargadine Street. During the past several years, there have been a significant number of changes and business development along this commercial corridor. Changes include the conversion and restoration of the Armory into multiple small business uses. Additionally, a new community center is currently being finished. One block to the south, new businesses were created after the excavation of an underground area in the commercial property at the corner of East Main and Pioneer Streets. Additionally, the outdoor theater of the Oregon Shakespearean Festival has been expanded. These changes have resulted in a significant increase in both pedestrians and traffic along the Pioneer Street corridor. Currently, many downtown workers park along Pioneer Street. Idling buses and the frequent traffic in the adjacent parking lot create additional noise . There is a very significant increase in noise as . compared to the time when the single family dwelling was located adjacent to our property. 1989 1992 i r �' Tu•'F M_ S , - �.w 150 N. Pioneer Street (photos taken at Pioneer St. and Lithia Way) — 4 �O Summary We respectfully submit that the changes which have been reviewed clearly warrant a zoning change and comply with the criterion for zone changes j- volving the need to adjust to new conditions . Subject to approval, our intent would be to explore the possibility of locating two small units at the rear of our property which would serve as guest cottages (motel) . We believe that this would be an excellent use for a number of reasons. This would further serve as a buffer to other residential properties in the R-2 neighborhood from the commercial district. Additionally, this would enable tourists staying at the premises to walk to all downtown locations, including the Shakespearean Festival, Lithia Park, etc. These central tourist locations are within one to two blocks of our property and .would therefore not result in any increase in vehicular traffic in the downtown area. Additionally,. any individual entering or leaving our premises would not need to cross any residential property, even if driving, in order to access the downtown area. We have not submitted a separate conditional use permit for the construction of the units at this time. It is our understanding that the city is in the process of potentially excluding motels from the need for applying for a conditional use permit and that this would . instead potentially be a permitted use within designated areas. During the past several years, we have made significant improvements to our property, which we believe have contributed to the aesthetic appearance of the Pioneer Street business corridor. The requested change would very clearly not be an example of "spot zoning" . Instead, rezoning to a C-1 designation would clearly be consistent with the surrounding properties along the Pioneer Street corridor and would also adjust to the new conditions delineated. In addition, this would benefit the City in the form of additional revenues. Respectfully submitted, Stan Potocki Bruce E. 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W rq 4-I ¢ 'C cd b Cd b d) 44 b QS 44 'y co b Cd b (d •N C W dI 'D 44 Cd d) 44 d] d) 44 l0 0 44 Cd d Cd O 44 N d bi U >.>. C C N a y N a' In .C In C N w' N 0 4J 4J 4J tn R 3 3 Z C O C C O C C O C C O C C O C C O C C O C O Cd0 n > � S h >ra~ ; Uni .4 "d .; rt al .a .i U .i .� 4) .,4 .� 3 vI > 3 N > 3 H > ; m > 3 . w i. d3 C 3 dI d) 03 O d) i ) W. 03 O N N aI O () O td O �.f-1 O 4+ U S., F. N F. Sr N t< f.. N F. F. 1` F. i. N .-1 F. F. N F. F. a O. I i I . LL a s cc < MON. TUES. rWED. JURS5 FRI SAT. SUN. a M :m 1 ASHLAND CULTURAL RESOURCE INVENTORY . SURVEY FORM COUNTY: JACKSON IDENTIFICATION: Hist . Name Losher, James W. House Date of7'Construdtion : 1904 Common Name: Original Use: Residence Address: 150 Pioneer Street Present Use : Commercial Ashland;—Oregon Architect: Owner: Brunston William B. BarbarBuilder: 2850 Highway 99 South Style: Vernacular Ashland. Oregon x Bldg. Struc. Dist . obj . T/R/S: 39S R 9 Ranking: _ Secondary Map No: 9BA Tax Lot : 11800 Addition: Chitwood Tract Block: 23 Lot . 4 Quad: Ashland, THEME: Statewide Inventory of Historic Properties Theme: 6d. _Archaeology _Industry _Mining _Agriculture _Military Social/Education x. Commerce —Politics/Government—Transportation _Exploration and Settlement _Religion _Other DESCRIPTION: Plan Type/Shape: L-Shaped No. of Stories: Two Foundation Material:Brick; wo�sTcirting Basement (Y/N) : raZ space Roof Form and Material: Gable, intersecting ridge; compote ion shingles Wall Construction: Frame Structural Frame: Primary Window Type: One-over-one double hune sash bay window Exterior Surfacing Materials: Horizontal drop siding Decorative Features : Eave returns Other: Condition: _Excellent . _Good x Fair ,_ Poor _Moved(Date) Exterior Alterations/Additions (Dated) Noteworthy Landscape Features: Associated Structures : Known Archaeological Features: Negative No: . Roll 15-15 Recorded By: Clay/Atwood Slide No: Date: 18 April 1984/14 November 1988 SHPO Inventory No: 3 0 214 SETTING: _ This two story, wood frame dwelling is situated on the east side of Pioneer Street, between Lithia Way and B Street, on the south half of Lot 4, Block 23 of the Chitwood Tract in Ashland, Oregon. SIGNIFICANCE: James Wesley Losher completed his home on First Avenue (now Pioneer) in 1904. In February of that.year the local paper noted, "J.W. Losher is. constructing a two-story cottage next to Postmaster Casey on First Avenue. Cost: $1200. " Losher, a carpenter and brick layer probably built the house himself, after razing an older structure on the property. He was born in April 1858 in Indiana. He and his wife, Angie, added the front porch in the summer of 1909. Losher worked as a traveling carpenter for the Southern Pacific Railroad and later operated a plumbing shop in Ashland on Oak Street. ,\ SOURCES CONSUh.TgD: Ashland �Tidin 's, February 4, 1904; January 9, 1908; January 18, 1909; - july 15; 1909:. Polk's Jackson, Josephine. and Douglas County Directory, 1910 Polk's Jackson County Directory, 1912,. 1914 . U.S. Federal Census (Jackson County). 1910 . 31 ASHLAND CULTURAL RESOURCE INVENTORY SURVEY FORM Name: Losher_, James W' House T/R/S: 39S lE 9 Address: 150 Pioneer Street Map No: 9gA Tax Lot : 11800 " Ashland Oregon Quadrangle : Ashland (1953) 1 �• Negative No. : Roll 15-15 Slide No. : IT j • 98p� o /• �E�`� � ..n eL\ .� r.700 �ara��. `r ` \1� �E 4' M Graphic and Photo Sources: City'of Ashland' TOpogxaphic Map Jackson County Assessor Mao SHPO-Inventory-No. : 32 214 Contents of Record for Ashland Planning Action 92-109 PLANNING ACTION 92-109 is a request for a modification of Chapter 18.96 (Off-Street Parking) of the Land Use Ordinance to require that 50% of all required bicycle parking be covered and protected from weather. APPLICANT: CITY OF ASHLAND Planning Department Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Bike Parking portion of Off-Street Parking Ordinance . . . . . . . . . . . . . . . . . 4 F- ASHLAND PLANNING DEPARTMENT STAFF REPORT November 10, 1992 City of Ashland PLANNING ACTION: 92-109 Planning Exhibit Exhibit S-1 PA# p,2 APPLICANT: City of Ashland Date November 3, 1992 Staff Mac ORDINANCE REFERENCE: 18.92.040 Off-Street Parking - Bicycle . Parking REQUEST: Amendment of the ordinance to require that 50% of the required bicycle parking spaces be covered. I. Relevant Facts 1) Background - History of Application: The off-street parking ordinance was amended in regard to bicycle parking in February, 1990 (PA90-044). At that time, covered parking requirements were discussed and proposed by Staff. However, during the hearing, the Planning Commission recommended that the covered parking be deleted as a requirement, and that covered requirements be included as part of the site design guidelines. In this way, they would be seen as a guideline, and not as a hard and fast requirement. It may also give the Commission additional discretion in when to require covered bike parking. The Site Design and Use Guidelines were recently modified as part of the Commercial Development Standards study, and the guidelines were converted to standards. Issues regarding covered bike parking were not discussed as part of the modifications. 2) Detailed Description of the Site and Proposal: Given the change in the Site Review process, making what were guidelines now standards, Staff thought that it would be most appropriate to go back to the original approach of having the 50% covered parking requirement as part of the off-street parking ordinance. It has been required as a condition of approval of recent developments, including the Tolman Creek Shopping Center. However, we believe that it would be most appropriate to have it clearly required in the ordinance, rather that rely on a condition of approval. Staff recommends the following modifications be made to the Off-Street parking ordinance: (existing ordinance in bold type, additions in sae type!) 18.92.040 Bicycle Parking C. In addition, all uses which require off street parking, except as specifically noted, shall provide one bicycle parking space for every 5 required auto parking spaces. Fractional spaces shall be rounded up to the next whole space. Ityeeufi bt tl I�G�+cla par�tiuttg.s�a^�gnit�stall I�sit�lted $ol►� tr tht �saflr and Iced inroazmEty fio iha t tt►tettded �Y'Jfil iiX II. Project Impact Staff sees little negative impact from this change, as the Commission has been requiring this as a condition of approval for some time now. III. Procedural - Required Burden of Proof The criteria for approval of an ordinance amendment (Type III change) are found in 18.108 and are as follows: Type III amendments may be approved when one of the following conditions exist: a) A public need, supported by the Comprehensive Plan. b) The need to correct mistakes. c) The need to adjust to new conditions. d) Where compelling circumstances relating to the general public welfare require such an action. The Comprehensive Plan, through policies X-6.g. and X-6.j. state the following: 6)g) Provide appropriate bicycle facilities in conjunction with all new street improvement projects and all new commercial, industrial and residential developments. PA92-109 Ashland Planning Department — Staff Report City of Ashland November 10, 1992 Page 2 6)j) Provide or require secure bicycle storage in areas such as commercial centers, recreational areas, and employment centers. Bicycles will become a more important part of our transportation system in our future, and there is a public need, supported by the Comprehensive Plan, to provide adequate facilities to encourage increased bicycle use. IV. Conclusions and Recommendations Staff recommends approval of the modification as proposed. 1) That all proposals of the applicant be conditions of approval unless otherwise modified here. PA92-109 Ashland Planning Department — Staff Report City of Ashland November 10, 1992 3 Page 3 Land Use Chapter 18.92 H. Any construction, renovation, or alteration of an existing use or portion of use that is non-conforming which has a building permit value, as determined by the Building Official, which exceeds 50% of the value of the land and structures as determined by the Jackson County Assessor, will be required to file a Staff Advisor Site Review and bring the property into conformance with the above regulations. I. Bicycle Parking Design Standards 1. The salient concern is that bicycle parking be visible and convenient to cyclists and that it provides sufficient security from theft and damage. 2. Bicycle parking requirements can be met in any of the following ways: . a. Providing a bicycle storage room, bicycle lockers, or racks inside the building. b. Providing bicycle lockers or racks in an accessory parking structure, underneath an awning or marquee, or outside the j' main building. C. Providing bicycle racks on the public right of way. This must be approved by City of Ashland Public Works Department. d. Providing secure storage space inside the building. 3. Bicycle parking located outside a structure shall be provided in a manner that makes access as convenient as auto parking. 4. Required bicycle parking spaces located out of doors shall be visible enough to provide security. 5. An aisle for bicycle maneuvering shall be provided and maintained beside or between each row of bicycle parking. This aisle shall be at least 5 feet wide. 6. Each required bicycle parking space shall be accessible without moving another bicycle. 7. Areas set aside for required bicycle parking shall be clearly marked and reserved for bicycle parking only. Title 18 Page 169 y Land Use Chapter 18.92 8. A, bicycle parking space shall be a minimum of six feet long by 3 feet wide by 4 feet high. (Commercial bike lockers are acceptable according to manufacturer's specifications.) 9. Sheltered parking shall mean protected from all precipitation. J. Bicycle Parking Rack Standards 1. Bicycle parking racks or lockers shall be anchored securely. _ 2. The intent of this Subsection is to ensure that required bicycle racks are designed so that bicycles may be securely locked to them without undue inconvenience and will be reasonably safeguarded from intentional or accidental damage. a. Bicycle racks shall hold bicycles securely by means of the frame. The frame shall be supported so that the bicycle cannot be pushed or fall to one side in a manner that will damage the wheels. b. Bicycle racks shall accommodate: I i. Locking the frame.and both wheels to the rack with a high-security U-shaped shackle lock, if the bicyclists removes the front wheel; and ii. Locking the frame and one wheel to the rack with a high= security U-shaped shackle lock, if the bicyclists leaves both wheels on the bicycle; and iii. Locking the frame and both wheels to the rack with a chain or cable not longer than 6 feet without removal of the front wheel. C. The City Engineer shall determine whether a rack meets the requirements of this section. d. The City Engineer shall keep on file a list of approved bicycle racks and structures. The City Engineer shall consult with the Ashland Bicycle Commission regarding the approval of a bicycle rack or structure for the list of standard approved bicycle racks. (Ord. 2614, 1991) 18.92.050 Compact Car Parking. Up to forty (40%) percent of the total parking spaces in a parking lot may be designated for compact cars. Minimum dimensions Title 18 Page 170 ASHLAND PARKS AND RECREATION COMMISSION CITY HALL ASHLAND, OREGON 97520 488-5340 ..•''pp ASH` PARK COMMISSIONERS: `+_ ''jO KENNETH J. MICKELSEN PATRICIA ADAMS — Director ALLEN A.ALSING r TERICOPPEDGE p 'r THOMAS W. PYLE REDO WES L. REYNOLDS MEMORANDUM TO : Mayor Golden and City Councilors FROM : Ashland Parks and Recreation Commission DATE : November 25, 1992 SUBJECT: OPEN SPACE/PARK LAND ACQUISITION FUNDING PROPOSAL Thank you for reviewing the enclosed information which the Commission has prepared concerning funding for the Open Space/ Park Land Acquisition .Program. We are aware of your familiarity with the Prepared Food and Beverage Tax concept , therefore, we are presenting the attached facts and figures as the most . current update to this funding proposal information. If you have questions we will be happy to address them at the December 1st meeting . Home of Famous Lithia Park OPEN SPACE/PARK LAND ACQUISITION PROGRAM FUNDING PROPOSAL C, "Why is a 1% Prepared Food and Beverage Tax the best possible solution to a funding source for the Open Space/Park Land Acquisition Program?" The answer comes from the community itself . It is a result of public and community group meetings and surveys conducted by the Ashland Parks and Recreation Commission . Support of a 1% tax has become increasingly clear when ever and where ever the Commission has asked the community these two questions : "Who will benefit firom the program?" and "Who will pay for the program?" On the question of "Who benefits?" it is the Commission ' s opinion, as gathered from the public input , that both city residents and visitors alike will benefit . To the city ' s permanent residents it will mean preserving parks and open space within the community; to the temporary visitors it will mean keeping Ashland an attractive place to dome and enjoy the many recreational opportunities provided by the park system and community . On the question, "Who should pay for the program?" there are three identifiable populations : 1) Ashland' s permanent residents ; 2) Ashland's temporary visitors ; 3) Ashland's permanent residents and temporary visitors , combined. more - The Commission 's conclusion, as based upon this input , is that the most equitable way for funding . thF Open Space/Park Land Acquisition Program measure is one in which both the city's permanent residents and temporary visitors will contribute . In order to achieve this end, the Commission is proposing the following funding measure : SDC ' s , private donations and tax incentives, Park Tax Levy* , and a 1% Prepared Food and Beverage Tax. The funding proposal will generate income from a broad-base in the population thus being equitable. It will bring balance to the entire tax system by not relying on property taxes . It will be affordable; 'only 1 cent on the dollar. It will produce sufficient income over the life of the program. It will be easy to administer as evidenced by the well -established hotel /motel tax plus businesses will be reimbursed their administration costs . It will tax new growth . And it will contain an element for private donations and tax incentives . First year estimated revenue 1994 - 1% Prepared Food & Beverage Tax 218 ,000 SDC' s 25 ,000 Private Donations & Tax Incentives 50 ,000 293 , 000 * The Park Tax Levy will be used for development and maintenance . (See attached PROJECTION of INCOME for Prepared Food & Beverage Tax growth factor . ) more - f If the community wants to move forward with implementing their 1990 Open Space/Park Land Acquisition Program then support of the 1% Prepared Food and Beverage Tax proposal is the best possible answer to finding a solid funding solution. 30 - i OPEN SPACE/PARR LAND ACQUISITION FUNDING PROPOSAL CRITERIA GRAPH ASHLAND Parks 5 Recreation League of .Women Chamber of Commerce Commission Voters Yes --- Adequate Income --- No To Acquire All The Mapped Properties Yes --- Stable --- Yes Yes --- Equitable --- No Broad-Based Tax; Not Broad-Based; Reaches All. Segments No Contribution Permanent Residents From Visitors And Visitors Yes --- Easy To Administer --- Yes Yes --- Add Balance To Tax --- No Does Not Rely On Structure Relies On Property Previous Taxes Or Tax And City Has Fees , i . e. Property Already Increased Taxes , Business Business License License Fees Fees i City of Ashland Parks and Recreation Commission FUNDING PROPOSAL for PARK LAND/OPEN SPACE ACQUISITION Projection of Income from : l% Prepared Food & Beverage Tax System Development Charges ( SDC ' s ) Donations & Tax Incentives Prepared Food Percent Tax Incentives YEAR & Beverage Tax Chanee SDC ' s and Donations TOTAL 1994 $ 218 , 100 $ 25 , 000 $ 50 . 000 $ 293 . 100 1995 $ 231 , 750 6 . 27% $ 25 , 000 $ 50 . 000 $ 306 . 750 1996 $ 245 , 625 5 . 98% $ 25 , 000 $ 50 , 000 $ 320 . 625 1997 $ 261 , 375 6 .36% $ 25 , 000 $ 50 . 000 $ 336 . 375 e NOTE: The Park Tax Levy will be utilized for development and maintenance. Projections based on the 1992 Survey of Buying Power. 2:0PEN\PFBl.92 METHODOLOGY & SUPPORTING DATA It is an extremely difficult process to determine the amount of revenue that a Prepared Food and Beverage tax could generate within. the City of Ashland, especially due to the tourist factor. The most recent data canes from the "Survey on Buying Power" printed in Sales and Marketing Management Magazine. The information contains a retail classification category for "Eating and Drinking Places in Jackson County". The following figures were obtained from the Jackson County Health Department: within in the county there are 484 licensed food establishments; 202 are located in Medford, 127 are located in Ashland, and the remaining 155 are scattered throughout the county. The assumption is that 50% of the Suburban figure (see below) is from food and beverage sales in Ashland. SALES MARKETING MANAGEMENT - 1992 SURVEY OF BUYING POWER Medford $ 84,298,000 Suburban 50,740,600 Total County $ 135,038,000 Estimate for Ashland @ 50% of Suburban figure: 50% of ** Adjusted Percent Year Suburban Dollar Amount Change 1992 $ 255,000 S 191,250 1993 271,000 203,250 6.27% 1994 290,800 218,100 7.31% 1995 309,000 231,750 6.27% 1996 327,500 245,625 5. 98% 1997. 348,500 261,375 6.36% ** NOTE: The assumption is that 20% of all Prepared Food and Beverage sales are from liquor. The Adjusted Dollar Amount column is the adjusted gross figure after subtraction for 20% liquor sales and a 5% collection deduction. PROJECTED PERCENTAGE INCREASE IN RESTAURANT CONSUMPTION BASED ON PERSONAL INCOME' il PcSCCnmgc Pl centige j.r : lnCJ=St iii .fnerease M :`:Personal RcstlUam income- Saks 9 a.3S taws_...1 9.SS 111}5: 534 - S.SIS} 3 Pr0)CC(rA 7 6.61 6.115 0.15 1.3155 6.65 6?1S 675 59655 67% 6 MSS .cnF R+a n pcm.l inec(«Feel Sian 199_.93 O..,h 19959!:6.65. 11z r.6"m 1 ocm.acic 6.a.16y b, Erl f,irWka,Ih Snv«Fawrvs f«Oc[m Fmplo,ncn U,6 ASHLAND PARKS AND RECREATION COMMISSION CITY HALL ASHLAND, OREGON 97520 488-5340 OFD�N` PARK COMMISSIONERS: KENNETH J. MICKELSEN PATRICIA ADAMS Director. �— � r _ ALLEN A. ALSING _ TERI COPPEDGE �REG��.• , THOMAS W.PYLE „ WES L. REYNOLDS MEMORANDUM TO : Mayor Golden and City Councilors FROM : Ashland Parks and Recreation Commission DATE : November 24 , 1992 SUBJECT: OPEN SPACE/PARK LAND. ACQUISITION FUNDING PROPOSAL The Ashland Parks and Recreation Commission, on November 6 , 1992 , mailed out its Park Land Open Space Acquisition Survey to 1 , 800 businesses in the City of Ashland. . While the Chamber of Commerce had only surveyed its members , the Commission ascertained that this type of survey required a broader scope and thus surveyed all businesses in Ashland with an existing business license. Attached are the Commission' s survey results including comments made by individuals on their returned questionnaires . Of the 1, 800 mailed out 1, 644 reached existing businesses , which is a 91% ratio; 341 were returned, a 20% ratio, with responses as follows : 176 "YES" to funding proposal (52% of total ) 119 "NO" to funding proposal ( 35% of total ) 31 "NO" to open space in general ( 9% of total ) 15 "MAYBE" undecided on funding proposal ( 4% of total ) Home of Famous Lithia Park - MEKORANDUM TO : Ashland Parks and Recreation Commission FROM _ Kenneth J . Mickelsen, Director DATE : November 16, 1992 SUBJECT : 92 PARK LAND OPEN SPACE ACQUISITION SURVEY "YES" RESPONSES: 1 . This Food and Beverage tax is the best idea. Thank you for pursuing the idea . 2 . Does it include the Safeway Deli? Ciao Main Deli? The Underground? Coffee in general? Either way I support it . 3 . It is the most equitable tax. 4 . Important you emphasize to the community how tourists will be paying for their fair share/and how it benefits our children year round. 5 . This community relies heavily on tourism. Parks and Recreation are the key to keeping tourism active. 6 . Looks better than the Chamber plan. 7 . Why not issue revenue bonds for the amount needed now before the price of land goes up in the future? Use your proposed taxes to pay for these bonds . Also have income producing facilities such as pools , party area rentals , petting zoos , and paid tours , etc. 8 . Do not think restaurants need to worry about losing business ; people will eat there anyway, especially visitors who are accustomed to sales taxes in other states. 9 . Hope you can the voters to fund the open space proposal . It is a good idea. 10 . A good proposal . It puts the burden of income in a more equitable balance. I am a manufacturer/wholesaler here in Ashland. 11 . Parks are our gift to the future. 12 . This proposal avoids adding to property tax. It offers a method to tap into visitor/tourist populations that use local parks . 13. The parks are a valuable part of Ashland and are worthy of support . 14. Future development should not be allowed to encroach upon proposed park areas and this plan seem a . reasonable solution. 15 . I am against the Chamber's recommendation and I am a Chamber member. 16. I agree strongly. Thank you for the survey. - 2 - 17 . Try to make Ashland' s guests and locals alike aware of the fact that the tax they ' re paying is toward a community goal of more open space. 18 . The 1% Prepared Food and Beverage tax is equitable; however , better yet is a sales tax for all goods and services with the exception of food. 19. Don' t raise property taxes . 20 . The increase in business licenses is not progressive . 21 . It seems the best plan. We need to get on with it . 22 . Is there an opposition to this proposal and what are their concerns? 23 . Will the tax truly provide the needed funds for the plan? 24 . What happens to the money if you can' t buy the property? 25 . Do a five year program and then adjust . Twenty years is too long . 26 . I support park land and open space, especially the Railroad Parks area . 27 . It is about time another segment of the business community, which benefits from visitors , be used to collect tax monies for community use. 28 . Visitors and locals would share in the burden as well as the benefits . 29 . I would pay a business tax based on employees to add to the Food and Beverage tax . 30 . A Food and Beverage tax is much better than a property tax . Too many people are barely holding onto their property because of tax increases . 31 . I want the parks to be totally handicapped .accessible because I am handicapped. 32 . I do not care how it is funded just fund it before it is too late. Do it now. 33 . Seems the best way to do it . Might hurt the restaurants in the winter, though. 34 . Sounds well-prepared, fair and responsible to me . Good luck. 35 . The tax should be limited to locations with a specific seating capacity , i . e . it shouldn ' t apply to 7-11 seating capacity areas or to supermarkets , soup & sandwich places , etc . 36 . How about a waiver for a business that grosses less than $10 ,000 a year? 37 . Why not use a 2% rate instead of 1% . I can' t imagine anyone not going to diner because of this tax - and it hits us all . I 'm all for it . 38 . Wasn' t the business license fee already increased to provide funding for open space? 39. The tax should be 3% to provide funding for security and to make visitors to Ashland pay for the costs of providing public services . I just returned from a trip to Bellevue , Washington and the hotel tax is 13 . 5% 40 . We must have a steady source of income to generate real dollars for park purchases and development . - 3 - 41 . Two percent is not enough. Three to four percent is better . Tourists are the heaviest users six to eight months of the year . 42 . Go for it ! 43 . I am in total agreement with Commission 's adopted criteria . 44 . While it is true the restaurant people won' t like it , they need to pay their share of the tourist burden along with lodging . They have gotten a free ride for many _years . 45. I believe it is high time some of the many amenities Ashland offers its visitors be at least partially paid by them. A minimal food tax will not even' be noticed by the tourists . I do not suggest that we so overburden or "milk" our visitors . . . I doubt most patrons would even notice such a small jump in what still is an incredible entertainment bargain. . . the businesses who benefit from tourism have some greater responsibility toward the upkeep of the Citv ' s parks and other services than the average citizen. Keep up your efforts to speak for the people of Ashland. 45 . How about .a five cent beverage served charae on soft drinks , beer, wine, etc . none of which are necessary to sustain life. 46. What would the tax do to establishment ' s as far as their additional responsibilities? How would they be compensated? Is the compensation adequate? 47 . It is time to aet revenue from other areas besides motels . It is time for across the board involvement . 48 . Perhaps more tax on alcohol . 49 . Chamber ' s proposal pure rubbish. Won' t pass the voters . 50 . Funding proposal is extremely fair-minded and well - constructed. No one absolutely has to eat meals out , so it is possible for those who object strongly to simply stop eating out . Plus it makes good common sense to let all who enjoy Ashland. . . have a chance to be supporting the preservation , upkeep and acquisition of our parks and open spaces . 51 . Would be interesting to know what percentages would be paid by local /area/visitor patron ! 52 . If every tourist spends $100 dining out , do you think they will notice spending $3 . 50 , i . e. the 1% Food and Beverage tax? 53 . Propose a 2% general sales tax for Ashland (by charter) to provide funds for all city needs and eliminate all other city taxes . 54 . I support the tax because it is a tax on surplus income over and above the basic necessities . 55 . A percentage of the funds collected should go to the city general fund similar to the current lodging tax. This would gain support from the council members and help fund other projects . - 4 - "NO" RESPONSES: 1 . Parks should be funded by general tax . 2 . Park lands only benefit those people living close to the areas . 3 . Support the Chamber ' s proposal . 4 . One person operation . Business license already high enough . Property taxes outrageous . No more taxes . 5 . Any funding should be for specific acquisitions only not an open ended 20 year plan. Need to consider maintenance costs . 6 . A ticket tax on festival tickets would be more appropriate and fairer to residents . 7 . . Too short-sighted and doesn' t plan for future maintenance expenses . 8 . 1% tax is a nuisance tax for businesses because this is collecting a small amounts of revenue and is costly , inefficient . Might support tax if it were levied on meals were the bills exceeds a certain amount aer person say $8 . 9 . Small businesses shouldn' t have to fund city parks with tourist dollars . 10 . Residents of Ashland should share fairly and equitably in the costs incurred by building parks . 11 . No more taxes of anv kind . This town lives off tourists . Don ' t kill the golden goose . 12 . Need a plan were local area developers are participating in providing park land without increasing density in their developments , i . e . a builder ' s tax , 13 . Your approach is to divide and conquer . Tourists don' t need to be the beneficiaries of your plan. Rethink . 14 . Doesn ' t seem fair to single out one type of business for taxes . 15 . Parks are for residents who should bear the burden of cost . 16 . Saying "no" won' t do any good . You will continue to tax and spend. 17 . A large number of park users are from outside Ashland and they do not all patronize the local restaurants sufficiently to offset the financial burden. 18 . Parks should be funded by a user and general tax . 19 . Taxing specific businesses should be illegal . It is not true the tax would not affect profit margins . 20 . This tax discriminates against those of our local community who patronize restaurants . It needs to address all segments of the population equally . 21 . This is a self-serving survey. 22 . It is too severe a tax on one industry in our town. It hits the tourist who MUST eat here. 5 - 23 . The current tax structure should be piggy backed and increase all collectable taxes , then add those revenues to the city budget and City Council can budget Open Space acquisition and maintenance each year . 24 . Those who voted for it should pay for it . 25 . 25 . Will not support any funding proposal not directed at a "basic need" project until water expansion, sewer , etc . are meet; however , will entertain special projects after these are meet . 26. Not broad based and doesn' t address the potential job loss . 27 . Proposal too vast and expensive. 28 . Don' t impose a tax to be collected at the register . Can' t stand the increase in paperwork. 29 . This is a sales tax and unacceptable. Property tax should be the source. 30 . It is too much money. 31 . Do not wish property tax to go up. 32 . Look at the entire city budget ; for who and what can be cut . This city has an ample budget . Set priorities and live within those means . 33 . Last year I lost $21 ,000 operating two restaurants in Ashland . More paperwork and more expenses will push some place right out of business . 34 . Businesses in Ashland need more support from the City of Ashland . .35 . You misrepresent the Women League of Voters position . I do not agree with using the Food and Beverage industry to fund your project . It is inequitable and jeopardizes the small business person. 36 . The middle class , small business person is being squeezed out of Ashland . - 37 . Believe the plan should be scaled back . 38 . Details . Need more details . 39 . Total cost and cost per year too large . The 87 million would buy more land than is needed. 40 . Should have an approved funding method first then design an open space program to meet the available funds . 41 . It is already very expensive for tourists in Ashland. 42 . Your. power as a taxing authority is clouding your judgement . 43 . Ashland residents should be more aggressive in the responsibility of funding their open space. Don' t believe in a selective sales tax; however, do believe in a state sales tax . 44 . Favor taxing to pay for open space, but not a selective restaurant tax on people who are working long hours and, therefore , are eating . out . It is a myth that only California tourists and rich people eat in restaurants . 45 . Tax monies levied by the city against special businesses does affect profit. margins and the city doesn ' t adequately reimburse those businesses for collection of it . 46 . Need a ticket .tax for Shakespeare and all other tourist attractions/entertainment . - 6 - 47 . Try a flat" % of profit fee from all tourist related businesses within the city . This fee doesn ' t involve constant collection and could simply be based on the April IRS tax return from year to year . 48 . Feel not all prepared food establishments should be taxed. 49 . Try to come up with something more fair . 50 . Tourists are delighted to pay the price of a meal , in Ashland/Oregon, because of the fact that there are no add-on taxes . 51 . Goods in Ashland are already too expensive. 52 . Ashland has evolved into an exclusive, expensive place to live. 53 . Desired funding should be derived from cuts or discontinuation in current city funded operations or programs . 54 . The proposed tax isn' t broad enough. 55 . Any revenue should be obtained through an entertainment tax such as $1 per seat per person. "NO" RESPONSES ON SURVEY AND OPEN SPACE ACQUISITION_ 56 . Think we have enough open space . You are taxing us out of our city . 57 . Don' t think we need more parks . 58 . If people want to fund open space let them contribute to a drive, similar to the one to save Mt . Ashland fundraiser . 59 . Park land acquired would provide little or no benefit to visitors . 60 . Only a chosen few enjoy these parks and open spaces . 61 . If people recommend more open space . let them move to the country . 62 . If you curb growth, i . e. tourists moving here, you won ' t have this problem. Try thinking about the uniqueness of this town instead of money. 63 . Open space for a town surrounded by national forests and parks within minutes makes this very low priority . We have many parks in this town kept beautiful with little of no daily use. Spend our money on necessities . 64 . Find a better use of the money. Maybe on education or the library . 65 . This open space and it ' s cost of $7 million would be a gross burden to the community. 66 . If we drive our tourist business away we can go live in the park. Let 's concentrate on maintaining Lithia Park and the smaller parks without further expansion. 67 . We have open space in every neighborhood. Can' t children and adults walk a few blocks anymore? 68 . The concept of open space and the current policy of "in- filling" for residential construction are directly Opposed to each other . Be wise and have goals and policies that are . parallel and not diametrically opposed. _ 7 _ 69 . Seems like we have too many residents that want to turn Oregon and Ashland into one .big park . What in the world are we acquiring that costs $350 , 000 a year for the next 20 years? The cost seems absurd. 70 . It takes water to have a park; I am against any new parks ; we do have a water problem. It also takes money and man power to maintain a park and this takes higher taxes . No on this . 71 . The town government is hypocritical about preserving rural land. They have given out numerous permits to builders , while at the same time preach preserving the land. 72 . I want things I can ' t afford, is the park department any different? 73 . Let the neighborhoods that want the open space raise the money for them. 74. Open space isn' t a priority . We need a skating rink in the park , which will make money . No more projects to just spend . Think water and sewers before open space 75 . Open space does not bring in the visitors . 76 . I think we have greater priorities in this town than funding for more parks . I also don ' t like the Chamber ' s proposal . Let ' s take care of the real needs first . "MAYBE" RESPONSES : 1 . I don ' t like the property tax portion of the Chamber ' s proposal . You don ' t say if the League of Women Voters approved of your proposal . . . if "yes" than you have my "yes . " 2 . I am not particularly in favor of new growth; I am also not opposed to the Food and Beverage tax . 3 . Do we have to create a new way to collect this tax from restaurants? 4 . This would mainly be a tax on our membership and not spread out to other populations as we are a private club and closed to the public other than invited guest . 5 . Would the Food and Beverage tax be in addition to the local improvement district . charge? What happens when the state passes a sales tax? 6 . Why I would not oppose paying a reasonable food and beverage tax, I seriously wonder about additional property being added to the non-tax rolls . 7 . I think the Chamber ' s proposal has initiative; however, I am pleased the Commission is Showing the leadership to solve the problem. . . I think a sales tax , in any form, is very inefficient . 8 . I support the concept of a Food and Beverage tax , but I need more information to intelligently answer "yes . " ASHLAND PARKS AND RECREATION COMMISSION CITY HALL ASHLAND, OREGON 97520 488-5340 PARK COMMISSIONERS: �l� ��j,• KENNETH J. MICKELSEN V _ _ Director PATRICIA ADAMS ALLEN A.ALSING - r" TERI COPPEDGE G a,;'• THOMAS W. PYLE 4FGG WES L. REYNOLDS M MOMMUM TO : Ashland Parks and Recreation Commission FROM : Kenneth J . Mickelsen, Director DATE : November 24 , 1992 SUBJECT : ADDITIONS TO 92 PARK LAND OPEN SPACE ACQUISITION SURVEY "YES" RESPONSES : 56 . Go for it . 57 . The Chamber seems to have a slightly different (idea) of the Acquisition Program. . . like more information . 58 . Please don' t try to put the cost on the backs of small business , i . e. increasing license fees . 59 , . . . licenses are too high now ! 60 . The business license tax seems to penalize small businesses like mine. I do; however , support the development of some type of plan for funding,. 61 . I would like to see at least 2% food and beverage tax; even more makes. sense to make it worth all the .hassle on the restaurants . I would also like to see no tax increase on property. . . thank you for working on this and for asking my opinion. "NO" RESPONSES: 77 . I believe that you & the. League of Women Voters are wrong . Scale back. . .and you will get funding. Home of Famous Lithia Park ADDITION TO SURVEY COMMENTS - continued Page 2 78 . I support the alternative (Chamber ' s ) proposal . 79 . I believe the Food and Beverage tax . . . would adversely affect the (tourist) industry in Ashland . . .We bought Mt . Ashland Ski area - we can buy parks for our kids & ourselves . 80 . The administrative cost to the businesses will be high although not identifiable . . . I cannot support giving a $375,000 20 year blank check for acquisition without having some idea of what will be acquired. . . Chamber ' s proposal identified primary park land. . . no other cities in Oregon that collect a sales tax on restaurants/lodging taxes are common - we shouldn' t be trailblazers . . . 81 . Any new tax requires record keeping and administrative costs to the retailer . . . should try to raise funds by utilizing existing revenue sources such as business tax, property tax , 82 . If local residents want "open space" parks , etc . they should pay for it and not put more burden on the tourist industrv . 83 . Open Space purchase should be paid for by taxing the property owners in Ashland . . . The business owners should not be forced to increase their prices and make themselves non competitive. with businesses out of the citv limits in order to pay for something that everyone in the ci.t_v benefits from. 84 . I am willing to pay my share of property tax . Since new acquisitions will primarily benefit local residents . 85 . Open Space purchase should he done via Property Tax . 86 . As a small business working on a very small profit margin , we feel that the City of Ashland will be draining businesses and adding yet another thing to drive people out of business . . . listen to the voters that vote down anything that has to do with tax increase . 87 . I do not support $7 million for Open Space. If Ashland wants this , let us , and only us (not Jackson County and transients ) pay for it . How about electric or water plus tax? 88 . I would prefer an across the board plus increase in property tax and/or a visitor tourist related business tax . ADDITION TO SURVEY COMMENTS - continued Page 3 89 . This amounts to a sales tax equi%�Alent . . . and mostly taxes the local residents in our repeated trips to restaurants . . . stop the cleverness . "MAYBE" RESPONSES : 9 . I 'm in favor of taxing food & beverage as a way of taxing non-residents . . . also a new development tax as this is the prime reason for needing "open space" . . . I am also willing to pay $40 to $50 per year . . . I am overwhelmed by the property tax rates and first want to see them come down before we start increasing them. NEW TOTALS PERTAINING TO SURVEY (NOV . 23 , 1992) : Numbers Mailed 1 , 800 Numbers Not Deliverable 156 Numbers Not Returned 1 , 303 Numbers Returned 341 Number of "Yes" Responses 176 Commission proposal "ves" Number of "No". Responses 150 ( 119 Commission proposal "no" 31 Any open space "no") Number of "Maybe" Responses 15 Undecided On Issue . 2 : \OPEN\SURRESP. 92 F 0 1 C. 4. Mt. Sterling &Montgomery County Industria( uthority T.O. Box 393, 51 Vrth Maysvifle Street, Mt.Sterfing, 7(y 40353 Ofc. (606)498-5343 Fax.(606)498-3947 November 23, 1992 Mr. Ken Michelsen Ashland Parks and Recreation Department 340 South Pioneer Street Ashland, Oregon 97520 VIA FAX Dear Ken: I enjoyed talking to you regarding our recently constructed 1.6 million dollar, 89 acre recreation park. As executive director of both the Chamber of Commerce and the Industrial Authority I have a unique opportunity to guide these agencies on a complimentary path. It is such a path that brought us to support the park effort. Through the tragedy of loosing our county's largest employer, and the need to replace those jobs, the leaders in our community realized that we needed to elevate our "quality of life" to a higher standard in order to attract much needed jobs and investment. We also realized that, as existing citizens, we also deserve that same lifestyle. The Chamber and Industrial Authority officially supported the local recreation board in the pursuit of this park. At first, the owners and managers of the local eating establishments were adamantly apposed to this revenue measure. They felt that it was a tax on the restaurants, but in fact it is a tax on the consumer. The group decided to fight the tax and tried to get signatures on a petition of opposition. They soon realized that their customers were the very people who would benefit from the park and, as a rule, were "eating out" because of their children's involvement in sports. The opposition ceased and the project proceeded. As a side line, the chamber'did not loose one single member over our t)osition. C In Kentucky, local governments are limited by law to certain revenue producing measures or taxes. The Kentucky legislature has historically allowed a restaurant tax for tourism purposes by certain class or sized cities but briefly opened a window of opportunity to use that tax for recreation purposes. If this project meets a serious need in your community Purge recreation, chamber and Industrial Authority to work together to make Ashland, Oregon "a better place to live and do business". Wa regards, 1 White Executive Director l.aJlV,,,e,Z. We1C ulc very people wno wouta oenent rrom me park an as a rule, were "eating out" because of their children's CO U �� ASHLAND CHAMBER OF COMMERCE m 110 E. MAIN P.O. BOX 1360 ASHLAND, OREGON 97520 PHONE: (503)482-3486 r9�O. Ott�G November 22, 1992 Ashland City Council City of Ashland Ashland, Oregon 97520 Dear Mayor and City Council Members: I am writing to you regarding the recommendations of the Ashland Chamber of Commerce Task Force on Park Funding which wrrs appointed by the Chamber Board of Directors in June of this year. What follows is the proposal approved by our committee, and unanimously endorsed by the Chamber Board after a survey of the Chamber membership. Basically, this proposal recommends a funding proposal that would effectively purchase all the major parcels of laud within Ashland that were identified by the Parks Commission as potential park sites threatened with development in the near future. It is important to note that this plat would require a revenue source of$183,009 annually for 18 yeas. These funds would then finance a$2 million bond over 18 years, assuming an interest rate of 6%. The $2,000,000 park fund would then be dedicated ��s only the acquisition of new parkland and not developmentof those arldands While this plan the present Pit is important to note ubstantial efforts can still be made towards the acquisition of'all'additional mapped areas of FfC space /parksthrouh funds raised by private efforts outright land donations and continued space dedications being a requirement for new subdivision plannin actions It is also felt that osition is consistent with the League of Women Voter's recommendation that "all'mapped areas pen Space Parks be eventually acquired. The$185,000 needed to finance this bond would come from the following sources: A) $60,000from a$40.00 increase in the business license fee that would be paid by all 1611 businesses engeged in commercial activity in the City of Ashland. This increase could be waived by the Council if a very small business (say under$10,000 gross income) could demonstrate undue hardship. B) $25,000 from the 'existing'Systems Development Charges on new construction. C) $100,000 from a .12 cent increase in the property tax base per$1,000 assessed valuation. On a $2010,00 home, this would amount to$24.00 increase per year. In October, The Ashland Chamber of Commerce sent a survey to 625 business members asking them to respond to the funding recommendations outlined above. The results were as follows: * 76% of the respondents supported a parks acquisition program for the City of Ashland * 60% of respondents were in favor of the Chamber Committee proposal. *35% of responents were opposed to the Chamber Committee proposal. *5% of respondents were undecided on the Chamber Committee proposal. *9% of respondents opposed the Chamber Committee proposal and favored a food& beverage tax. * 77% of those responding felt adequately informed of the parks funding plan. *55% of those responding advised the Chamber Board to take a strong stand on this issue. Consequently, the Ashland Chamber of Commerce Board of Directors voted unanimously on November 10, 1992 to strongly endorse the recommendations of the Chamber Park-Funding Committee and to ask that the Ashland City Council place this proposal before the voters of Ashland in a special election in March 1993. Clearly a business tar increase of$40.00, or a property tax increase of any size will not be popular in light of the passage of Measure 5, but our community has always shown courage, vision and extreme generosity whenever we work together to preserve or enhance the quality of life in Ashland. (I.e. School Financing, Shakespeare Pavillion, Mt. Ashland) The same spirit should bring us together in the purchase and ownership of Ashland's open space and park system. We shouldn't expect someone else to pay for our parks. T hey belong to the residents of Ashland as a priceless resource that will be inherited by our children. Please consider carefully this proposal for Open Space-Park funding. It has taken a great deal of effort to build consensus up to this point, and the business leadership in Ashland is committed to advocating the passage of this ballot measure in a special election. Certainly, the Open Space-Parks Program doesn't need another divisive political campaign that would be vigorously opposed by one group in the business community who would be singled out and forced to bear the administrative burden of collecting a sales tax on prepared food and beverage, as well as being subjected to an annual audit of their financial records by the City of Ashland. Thank you for your kind attention to this important community concern. If you have any questions, please feel free to call me. I remain cautiously optimistic that a unified community effort can begin at your meeting and end in the successful passage of a ballot measure that would ensure the future preservation of Ashland's parklands. Sincerely 1,7 , Michael Donovan Chairman/Chamber Park-Funding Committee (Please reference newsletter front cover article.) Chamber Survey on Parks Acquisition MUST BE RETURNED BY 5 PM NOVEMBER 10,1992 In 1990, the voters of Ashland approved a plan for open space parks acquisition,however,they failed to provide a funding source to acquire these properties. In response to the Parks and Recre- ation Commission proposal of a 2% tax on prepared food and beverage to fund this program, the Chamber formed a committee in July to attempt to find a funding source that was broad-based, fair and fiscally responsible. The Ashland Parks Commission has identified the following four major parcels of land as they believe they are threatened with imminent development: 30 acres-North Mountain-Athletic fields and active uses;one of the last areas of the city large and flat enough for a park where athletic activities can be held. 20 acres-Strawberry Lane-A passive park overlooking the downtown plaza. 2 acres-Railroad District Park-A neighborhood park. 6 acres-Hersey and Water-A neighborhood park. 58 ACRES Please review this proposal as written that would effectively purchase all four of these major parcels—This plan downscales the Parks Commission Proposal of$360,000 annually to a more modest outlay of$185,000 for acquisition only. A. $40.00 increase in business license fee- $60,000 B. Existing Systems Development charges- $25,000 C. A 12¢increase per$1,000 valuation in our property tax- $100,000 $185,000 Do you support a parks acquisition program for the City of Ashland? Yes I No Are you in favor of the Chamber's funding plan? Yes_ No Undecided_ Why If you are opposed,what other funding source would you recommend? Do you feel adequately informed of the proposed plan? Yes No With this issue,would you advise the Chamber Board to: Take a strong stand Provide only education on the issues Stay out of the picture entirely HIP- Santa�s Art val The FridaY Chamber Times Novembber ey 27th 4:0It t the P.m' a Ashland Chamber of Commerce Mark Antony Hotel Vol. VIII No. 5 November 1992 PARK FUNDING parcels of land identified by the Parks that revenue stream would finance a $2 Commission as potential park sites that million bond at 6% over 18 years that [n 1990, the voters of Ashland are threatened with development. It is would effectively purchase over 50 acres important to note that this plan down- of new park land that our own Compre- approved a plan for open space parks scales the present Park Commission pro- hensive Plan states we need by the year acquisition, however, they failed to posal of spending $360,000 annually on 2000. approve a funding source to acquire both park aquisition and development The Chamber committee is certainly these properties. In response to the Parks to a more modest annual outlay of not naive enough to believe that a busi- and Recreation Commission proposal of $185,000 for land aquisition only. The ness tax increase of$40.00,or a property a 2% tax on prepared food and beverage Chamber Plan recommends that the tax increase of any size,will be a popular to fund this program, the Chamber $185,000 needed to fund this aquisition proposal, but on the other hand, Ash- formed a committee in July to attempt to would come from the following sources: land is a very unique community that find a funding source that was broad- 1) a Flat$40 increase in the business has always show courage and vision based,fair and fiscally responsible. license fee that would be paid by all when needed. (School financing, Mt. The members of this committee were: 1611 businesses engaged in commerce in Ashland,Shakespeare. . . ) It should be Dave Bernard (DAREX Corp), Lois Ashland. (this would raise $60,000 a source of great pride in our community Wenker (Ashland Sanitary), Tom Reid annually) that we could work together in the pur- (Tischauser, Reid, Hana & Co. CPA's), 2) the "existing" systems develop- chase and ownership of Ashland's parks. Steve Battaglia (Lithia Stationary), ment charge on new construction would We shouldn't expect someone else to pay Robert Scholl(Pacific Institute of Natural be directed towards parks aquisition. for our parks. They belong to us as a Sciences), Mike Uhtoff (Northwest (this would raise$25,000 annually) priceless resource that will be inherited Nature Shop), Dennis Slattery (Mark 3) a 12 cent increase in our property by our children. Lets work together to Antony Hotel-Pres. Chamber of Com- tax rate per$1,000 assessed valuation. acquire these park lands now,in a man- merce), Ken Silverman (Nimbus), Mike On a $200,000 home, this amounts to ner that is fair and equitable. Gibbs(Winchester Inn)and myself. $24.00 per year. (this would raise Please consider carefully the member- The committee met weekly in order $100,000 annually) ship survey included in this newsletter. to take testimony from Ken Mickelson of Altogether, these revenue sources the Ashland Parks Department, Finance would generate $185,000 per year, and continues on page 2 Director Jill Turner and City Adminis- trator Brian Almquist of the City of Ash- land. Discussion focused on: (1) the November 1992 Calendar need to find a funding proposal for open space/parks aquisition in Ashland, (2) 3 1 p.m.-VCB—Winchester Inn,Parlor Room the need for the business community to 4 S.C.O.R.E.-Call the Chamber for your free 1 hour appointment,482-3486 be a"willing"participant in any reason- 6 8:30 a.m.—Greeters—Arbor House,103 Wagner St.,Talent able parks aquisition program,(3)build- 10 7:30 a.m.—Board of Directors—Mark Antony Hotel ing a broad community consensus that 10 12 Noon—Education Committee—Mark Antony Hotel supports the need for more park lands, 11 VETERAN'S DAY and finally (4) serious consideration of the major infrastructure costs (water, 11 S.C.O.R.E.—Call the Chamber for your free 1 hour appointment,482-3486 sewer, streets,etc . . .) that the city will 12 7:00 p.m.-Chamber Forum-Cable Access Channel 9 have to face within the next 5-10 years. 13 8:30 a.m.-Greeters-Subway,397 Avery I What follows is the proposal 17 S.C.O.R.E.—Call the Chamber for your free I hour appointment,482-3486 approved by our committee. The 19 7:30 a.m.—Cable Access Committee—Mark Antony Chamber Board of Directors unani- 20 8:36a..m.—Greeters—Cuppa Joe,60 E.Main St. mously approved a motion to recom- 24 S.C.O.R.E.—Call the Chamber for your free 1 hoer appointment,482-3486 mend that the Chamber membership 26 HAPPY THANKSGIVING approve this proposal which would effectively purchase all four of the major 27 NO GREETERS—OPENING OF CHRISTMAS SEASON t VISITORS & CONVENTION BUREAU CHRISTMAS PLANS! FALL PERFORMING ARTS T1.e Festival of Light Committee is The Third Annual Ashland Fall Performing Arts Festival is THIS month! busy developing their plans to light the You are invited to attend a month of cultural events and performances. Music, downtown area. Anyone interested in dance,theatre,concerts, workshops and mare. A performing arts extravaganza . . . participating, please call Diane at the uniquely Ashland! Chamber office,482-3486. SCHEDULE OF EVENTS NOV. 14 & 15 — Ashland Folk Music We are creating our holiday sched- Club — Dance workshops at the ule of events, if your business, NOV. 1-4 — Actors' Theatre of Ashland Ashland Community Center. Sat- club/organization, church or theatre presents 'The Heidi Chronicles" at urday - swing, contra, squares and group is planning anything, we WANT the Minshall Playhouse. (482-9659) clogging. Sunday - international to know! Call Diane,482-3486. NOV. 2, 9 & 16 — Actors' Theatre of folk dance. (488-2045 or 482-4228) Help decorate the Community Ashland presents a one man show— NOV. 15, 17 & 19 — SOSC Music Dept. Christmas Tree with your own decorat- "Quartet for One" with Jonathan presents in the Music Recital Hall. ed wooden star. Pick your star up for Farwell at the Minshall Playhouse. (552-6101): Choir Concert-November 15,3 pm (482-%59) only $1 at any of the following loco- Jazz Concert-November 17,8 pm tions: Scrap Peddlers, Web-Sters, NOV. 5-15 — The SOSC Theatre Arts Band Concert - SOSC Watch Con- Tudor Guild, Small Change, Under- Department presents Arthur cert-Nov. 19,8 pm ground Deli, Uthia Stationers,PayLess, Giron's "Becoming Memories" on Paddington Station,or at the Chamber. the Dorothy Stolp Stage, SOSC. NOV. 24 - DEC. 31 — Oregon Cabaret (552.6384) Theatre presents 'Tanto-Monium." NOV. 12 — Rogue Valley Symphony — ( 2902) Applegate - Oregon Orchestra Showcase — Beethoven's NOV. 27 - DEC. 28 — Cygnet Theatre Trail Celebration "Consecration of the House" over- Group presents 'The Small Town lure, Ravel's "Rhapsodic Espag- Children's Christmas." A world This committee has been meeting ole," and Rachmaninoff's "Sym- premier of the musical by well- . g phony No. 2,"at the SOSC Music known local author P.K. Hallinan. regularly and is busy developing plans P y Carpenter Hall - Oregon Shake- for 1993 events. If you or our business Recital Hall. (552 6354) P g y y speare Festival.(488-2945) is interested in participating, we would NOV. 14 — Open House/Snow Ball at love to have you join in. Mt. Ashland, 1:30-11 p.m. Perfor- For more information, contact event Some possible ways to become mances by Encore. (see detailed phone numbers or the Chamber, involved: article in this issue) (482-2897) 482-3486. • Have an exhibit at your location, i.e. photos,crafts,etc Open House -Show Ball at Mt. Ashland • Offer your location as a site for an event(especially historic sites). Thank you for helping to save the ski area-come on up to the pre-ski season • Volunteer to help on the committee. kickoff! Saturday,November 14,1:30-11 pm. For more information,please contact FEATURED EVENTS: Diane at the Visitors & Convention Information Booths:Mt. Ashland programs,season pass pictures taken,Mt. Bureau,482-3846. Ashland Racing Association,Ashland High School,Ski Patrol,US.Forest Service and more. PARK FUNDING,continued Ski Videos The business community has a real 430 PM-Recognition of volunteers for"Save Mt.Ashland Campaign" opportunity to lead on this issue, and contribute to the positive livability of unveiling of plaque with donor names. Ashland. The Open Space/Parks Plan 5:00 PM-Bonfire-Entertainment by'Tncore." certainly doesn't need another divisive 5:00-8:00 PM-Thai dinner,(hot dogs available too!) political campaign that attempts to sin- 7-00 PM-Encore performs. gle out one group in the community; and force them to collect a tax on their 8001100 PM-Snow Dance featuring "Destiny Blues Band:' customers in order to pay for a legacy •Ski Patrol will be selling raffle tickets. The bar will'be open from 1:30 pm to we will all share. closing. For information call 482-2897. Come and join the FUN! Michael Donovan,Chair November 20, 1992 To : Ashland City Council (Golden, Acklin, Arnold, Laws , Williams , Reid, Winthrop) From: J � , Hal Cloer, Chair LWVA Park Acquisition Study Re: Future Park Land Acquisition By now you have no doubt been contacted by LWVA board members as a follow-up of the October 30, 1992 letter from LWVA president Joni Smith. The Ashland LWV' s are authorized by the membership to develop a grass-roots coalition to conduct an effective campaign in support of any ballot measure that the council may place on the ballot to fund the parks and open space program approved by the voters in 1990. The purpose of the authorization of board member contacts with the city council is to point out the difficulty we will face if two different proposals are placed on the ballot . It is our understanding that if that occurs the proponents of eachl� an an active campaign in opposition of the competing proposal . We would anticipate that citizens , provided with many arguments about the inadequacies of competing measures and resistant to government and taxation, would follow the path of least resistance and vote both measures down. As reported by president Joni Smith in her 10/30/92 letter, the league membership took the position that the council should support acquisition of the program adopted in 1990--not merely a part of that program. However, the membership felt that the crucial issues is acquisition--that parcels are not only threat- ened by development pressures , but that land prices will con- tinue to appreciate greatly (see attached data on certain parcels) . In contrast to the parks commission ' s desire to concurrently deal with the issue of development of acquired park land, the LWVA membership was willing to face that as a separate issue. The LWVA membership also felt that; in light of the ways in which park lands have historically been acquired in Ashland, that there is an argument for allowing for some "horse trading" and private efforts in both acquisition and development . It was in that tradition that "Proposal III" was presented to the "Com- mittee of Ten" this summer (see accompanying sheet) . Again, LWVA stands ready to support any measure you place on the ballot for implementing the accepted parks and open space program. We trust that you will take the LWVA' s position into account in so doing. copies : Parks Commission, Michael Donovan J COMMITTEE OF TEN Following the twelve summer meetings of the Committee on Parks funding , the LWVA President convened a "Committee of Ten' , comprised of representatives from the,�:Parks and Recreation Commission, Chamber of Commerce , League of Women Voters and Southern Oregon Land Conservancy, to try to reach possible agreement on a funding method prior to the issue going before the electorate . The Committee of Ten did unanimously concur. that it would be best if those constituencies represented could reach agreement on a funding method before being presented to the voters. The Committee considered especially the various LWVA and LWVOR positions as outlined on pp. 1 and 2, as well as the manner in which Ashland ' s existing parks have historically been acquired. Particular attention focused on the local position relating to coordination (parks development "cannot be isolated from the criteria for overall city development" ) and the fact that Ashland ' s current parks were acquired not solely through a taxing authority, but by "outright purchases, . . .by contributions and donations, by agreement with land developers. . . (and a) long-standing tradition. . .of private/public cooperation and action for Ashland ' s parks" (p. 5) . The Committee of Ten discussed in detail the two alternative proposals put forth by the Parks and Recreation Commission and the Chamber of Commerce. Then, in an attempt toward compromise -- and to be sensitive to the issues of coordination and shared public/private cooperation cited above , considered a third alternative. These are presented herewith for review by the LWVA membership. I. Park and Recreation Commission Proposal for Park Acquisition ($250 , 000/year) and Development ($125,000/year) Prepared Food and Beverage Tax 28 f35o, o°ot Systems Development Charge (SDC) _ 4�'O $200,OOOt ( if 18) II. Chamber of Commerce Committee Proposal for Park Acquisition only Increase annual business license X60 fee ( from $60/year to $100/year ave . ) Ia °pOi SDC (see above) 1�°0 00 $185, 000 $ . 12/$1000 property tax increase III. Committee of Ten Consideration (Proposal?) for Park Acquisition and Development Increase business license fee tss',000 t SDC A2.9, 0 Ae�4isit�n Augmenting Tax (possibilities include : 4!OV1 o00 sys�'000 1 , city sales tax 2. property 'tax 1 3 . food and bev. tax 4 . bus. and occ. tax \ 5. hotel/motel tax 6 . etcetera $360,000 Discount from/by sellers from * z°% oFrw,( .��n. o.°-c,ty ea�.lor „.Mt "fair market price" through tax incentives ¢*7i,00or ,flosloao Contribution by City of Ashland t1jl /Y °f na(_ Contributions from private sector tt4a_11 0 . 000,t_ (8) �l�D�dYO 0 AA bR DTI OF rA&*k MI-A-Ard) $i�p� vU'li ��f�1..Lc� J�.Cg2e' 11�� (JotcOLE�� I�Goi� i/j ;15e YkrZs) b 1�. �gviow Gall �R9'- MA 6+&Do '4, fuo�� r�a-�a-mot rJa�,au�� iu S'i x Y c-a-rzs) $y(j � q�'1 IWB� �4ti 4��0 �R9+ IgRt Yak (35 i(c cc- � ) J r (pd 1 rvw �r7Q'1 19 �� �q8`► 119c 1'l�+l IRR� October 30 , 1992 1�1 To: Ashland City Council From: Joni Smith, President, League of Women Voters of Ashland (LWVA) Re : LWVA Position on Parks Funding At its October 21 , 1992 Board of Directors' meeting , the LWVA adopted the following position statement. This statement is the result of the following process: * in April 1992, the LWVA authorized a local study on parks funding, and formed a nine-member study committee that met frequently over a five-month period taking testimony from parks commissioners, city officials, planning staff, and representatives of citizen groups and other organizations * distributed eight pages of information to 115 LWVA members, * sponsored a community meeting in September where representatives from the city council , parks commission, chamber of commerce, and citizen groups discussed the park funding issue, * discussed and reached consensus on parks funding at the October 14 LWVA membership meeting. PARKS FUNDING POSITION The city council should implement the parks and open space acquisition program adopted by the council and placed in the city charter by amendment in 1990 . The council should propose and support a tax measure that produces adequate revenue to acquire all of the mapped properties. The tax measure should be equitable, stable, easy to administer , and should add balance to the entire tax system while providing for broad sharing of the tax burden. We support developing acquired parks and open space by combining funds raised through private efforts with any other source of public funding. Over 20 years ago the LWVA established a position calling on the city to acquire land that would be needed in the future for parks, bicycle paths, walkways, recreational facilities and the preservation of open spaces. We supported the thirteen policies the city established in the 1980 Comprehensive Plan to achieve those goals. We strongly supported the I City. of Ashland PARKS AND RECREATION COMMISSION HISTORY OF PARK LAND ACQUISITION 1 . Bear Creek Greenway___Park. Acquired between 1976 - 1978 The land was purchased by Jackson County and given to the City of Ashland as part of the Bear Creek Greenway Project . 2 . Calle Guanajuato . Acquired between 1972 - 1973 The land was purchased in conjunction with a federal grant . The City of Ashland paid 50% of the land acquisition cost and the grant paid 50%. 3 . Clay Street Park. Acquired between 1978 - 1979 The developer agreed to donate the land. 4. Garden Way Park. Donated. 5 . Glenwood Park. Acquired in 1987 Donated by private individual . 6. Garfield Park . Dedicated as park site in 1990 City of Ashland purchased the property from Jackson County in the 1970 's for $36, 000 . 7 . Hunter Park . Acquired between 1972 - 1974 The land was part of the City cemetery and the City paid the Cemetery Fund for the land. George Hunter donated 50% of the monies for development ; grant monies provided the other 50%. 8 . Lithia Park . Land was both purchased and donated. 9. Sherwood Park . The . land was purchased by the City of Ashland as a fire station site and the portion not used was later dedicated as a park. 10 . Strawberry Lane Park . Acquired in the 1970 's The City of Ashland purchased the land. 11 . Triangle Park. 12 . YMCA City Park. Acquired 1987 . The land was donated to the City by the Ashland Family YMCA specifically as a park site with the agreement that an active park site would be developed. +A of �REGGI�.•F November 27, 1992 �• Honorable Mayor & City Council r rQ= Brian L. Almquist, City Administrator Subject Sewer Connect Request - Wayne Cahill You will note that the attached request from Mr. Cahill involves one of two small islands of unincorporated property on Tolman Creek Road, surrounded on all sides by the City of Ashland. The Staff recommends approval of the Cahill request, subject to the following conditions: (1) That an irrevocable consent to annex be signed prior to the connection of the sewer service. (2) That all sewer connection and systems development charges be paid, or that a promissory note to pay in installments be signed, prior to such connection. (3) That the Staff be instructed to prepare the necessary ordinance annexing the island; to call a public hearing on the withdrawal of the land from Jackson Co. Fire District No. 5; and to initiate a Zone Change from County RR-5 to City of Ashland E-1. (4) That the Staff contact the owners of the other county island at 455 Tolman Creek Road to determine if they are interested in annexation at the same time. (d:\q+\sewer\cah R L.Mem) Emorandnm °RE°°' 23 November 1992 Brian Almquist, Steve Hall rum: James H. Olson, Assistant City Engineer pS1bjPtt. Request from Property Located outside of the City Limits to Connect to the City Sewer System On Friday, 20 November 1992, I received a call from Mr. Wayne Cahill explaining the septic drain field for his rental property at 375 Tolman Creek Road had been severely damaged by recent work conducted by Talent Irrigation District and that the system was probably not repairable due to the saturated situation of the ground. Mr. Cahill was informed that, since his property was not within the City limits, Council permission must be received prior to connection to the system. The attached letter was received this morning and is offered as a request for connection to the sewer system. The property, referred to as 39-1E-11C 700, is one of the 2 "islands" of un-annexed areas on Tolman Creek Road. It is currently zoned RR-5 and is sandwiched between the new YMCA parking lot and the soccer field parking lot. The area to the north is zoned R-2 while the area to the south and west is C-1. Sewer connection could be made to this property without cutting Tolman Creek Road since a sewer main is located on an easement across the full length of the north boundary of the property. A connection rate of$3055.00 would be due upon approval of this request. A consent to annexation has been acquired and is attached. Since the lot is already smaller than the current County zoning will allow, the deed restriction mentioned under A.M.C. Section 14.08.030 would not be necessary. All other requirements of said section have been or will be met. Staff supports this request. attachments: map letter from Mr. Cahill consent to annex form cc: Dennis Bamts John McLaughlin Jxo:"\Cm,n.� WAYNE R C:AHILL PO- BOX :368 ASHLAND, OR -97520 4E:2-0482 RE : PROPERTY OWNED AT 375 TOLMAN CREEK P.D. 39 1E 11 C TAX LOT 700 CITY OF ASHLAND; THIS LETTER IS IN REGARDS TO OBTAIN PERMISSION TO CONNECT TO CITY SEWER LINE• THIS PROPERTY AT PRESENT TIME 'IS IN THE COUNTY AND HAS A HOUSE THAT IS BEING RENTED. THE HOUSE IS ON CITY WATER, AND HAS A SEPTIC SYSTEM. THE PROPERTY HAS AN EASEMENT ON THE SOUTH SIDE THAT PRESENTLY HAS A SEWER, LINE THAT SERVICES THE Y.M.C.A. .' ABOUT 8 MONTHS AGO I CONTACTED STEVE HALL ( WHEN THEY WERE DOING WORK ON THE ROAD ) TO SEE ABOUT HOOKING UP AT THAT TIME. AFTER. CHECKING WITH ENGINEERING THEY SAID THAT I WOULD BE ABLE TO CONNECT TO THE SEWER LINE ON THE SOUTH SIDE OF MY PROPERTY AND THERE WOULDN'T NEED TO BE A HOOK UP IN THE ROAD. I INQUIRED ABOUT HAVING TO BE ANNEXED INTO THE CITY TO HOOK. UP. STEVE HALL THOUGHT ALL THAT WOULD HAVE TO BE DONE IS SIGN AN AGREEMENT TO ANNEX AT THE TIME THAT THE PROPERTY IS DEVELOPED. AFTER FINDING OUT THAT I DIDN'T HAVE TO GO TO THE ROAD FOR SEWER HOOK UP I WAS IN NO HURRY TO HOOK. UP,SENSE THE SEPTIC SYSTEM WAS WORKING PROPERLY. THEN ON 11-20-92 TALENT IRRIGATION DISTRICT WAS DIGGING A NEW DITCH IN ORDERITO CULVERT THEIR. WATER, ACROSS MY PROPERTY. THE LINE WENT THROUGH THE DRAIN FIELD OF MY SEPTIC SYSTEM. WHICH HAS LEFT IT INOPERATIVE. MY INTENTION WITH THIS PROPERTY IS TO AT SOMETIME IN THE NEXT FEW YEARS TO HAVE IT ZONED COMERCIAL AND EVENTUALLY HAVE THE HOUSE TORN DOWN. AT PRESENT I WOULD LIKE TO HOOK UP AND LEAVE IT ZONED AS IS. IF IT WAS ZONED COMERCIAL NOW, THE TAXES WOULD FORCE ME TO SELL IT. THE Y.M.C.A. HAS SHOWED INTEREST IN THE PROPERTY ESPECIALLY SENSE IT IS SURROUNDED ON ALL THREE SIDES BY THEM. BUT HAS SAID IT IS NOT IN THEIR BUDGET AT THIS TIME. THANK YOU FOR YOUR TIME IN THIS MATTER,. �] 23� P5 K WAYNE R.CAHILL EnSinewlnB Div. w v I:� m c' 1 p P O � - —_--I N (( 00 d��• � E-d-z by N 0 0 3 M ,6v,o �� 619 g W N n� An a SpS� 0 o uvud H33640 NVW701 ' f�'i`•x+^a+�:wloeAl:i Y.^.Y+:i7sJ X�?.aJ'.t•YNi} { - -S V S V 0 W r 4 OF ti cy `g, ry W N m i0 i p'� 0'. 0� �O 0 N Cl , O't 0 'j' m N' 0 0 O 0 O Io 0. Z O 0 m N Q 1336f AVID y p 017 M IRREVOCABLE CONSENT TO ANNEXATION The undersigned, referred to in this document as "Owner" whether singular or plural, owns or is the purchaser under a recorded land sale contract of real property in Jackson County, Oregon, described below and referred to in this document as "the property": Property referred to as assessor's tax lot 39-1 E- 11 C 700. being more particularly described on attached Exhibit "A". In consideration of the City of Ashland permitting the connection of Owner's building sewer from the residence on the property to the sewer system of the City of Ashland, Owner declares and agrees that the property shall be held, sold, and conveyed subject to the following covenants, conditions and restrictions, which shall constitute covenants running. with the land and shall be binding on all parties having any right, title or interest in the property or any part, their heirs, successors and assigns: Whenever a proposal to annex the property is initiated by 'the City of Ashland or otherwise, Owner shall consent and does consent to the annexation of the property to the City of Ashland. Owner agrees this consent to annexation is irrevocable. DATED SIGNATURE Printed Name Wayne R. Cahill WVC Inc. SIGNATURE Printed Name SIGNATURE Printed Name State of Oregon County of Jackson ; This instrument was acknowledged before me on 1992, by Notary Public for Oregon My commission expires: (p:Flanninalannex.cna) mmnex.cna . .... .. . ..... . . ... _ Section II T.39S. R.IE., w.M, Scole I"= 200• 4� f MAn2� �4.12, SIC s' yr�. 39 IE 11 T Cen.Sec. 1500 F A . . /N r,ao•..' IT , ' �` •` R •5 °a 100 •• r I a aQ IE IICB F5 I. _ — �••� 0.55 tor.DLC 48 '•40C ltA• t •• I • I W zI tu Pyr.. 5_g I � 1101 .,.J. - J.. 1200 } 200 Rs 5� r 4 4 ?• I • SEE AUK LEMEN'AL � ..... ,. ,• '' .I. no-•• .:':�� `� 2— . µ . . • . .. _ 2700 100 �V'.•, = IP pan) RR 51 3DL• .5-6 ,.... : . .. �.00Jc i• 5 _ 1 Ie1 , I - � PARTITION,. 2701 O PLAT NO J J i'P-72-1991 t _ 5 s 5_1 Al.z _ 11001111 01 67 AC 41111111 S QVr•AU YMCA. ME74C/A L �@ ciin 111 I\' CITIZEN PETITION FOR THE REGULAR MEETING OF THE ASHLAND CITY COUNCIL December 1, 1992 Whereas regulatory disagreements concerning the relative importance of Ashland wastewater standards and the necessity of maintaining current water flow in order to best meet the most sensitive beneficial use, the cold water fishery in Bear Creek remain unresolved, and whereas these regulatory differences have created frustration, confusion, and difficulty in moving .toward a decision to best meet the goal of protecting the varied beneficial uses of Bear Creek and whereas other possible strategies have not been fully analized and whereas the Rogue Valley Council of Governments (RVCG) has in the past successfully coordinated and helped facilitate difficult water quality problems and whereas RVCG board has stated the RVCG "will perform as the regional coordination body for water resources planning in the Rogue River Basin" and whereas RVCG has a long and continuing involvement in various aspects of water resource areas concerning Bear Creek and whereas RVCG is currently working with a committee to address instream conditions iniBear Creek and whereas RVCG is under contract with the DEQ to develop program plans to address the TMDL within the Bear Creek System, therefore xhe City of Ashland shall formally request the following agencies to form a special technical committee and to.. formally request that RVCG facilitate and coordinate described technical committee to address the specific problems and differences of agreement concerning various aspects of Bear Creek water resources: 1. The Department of Environmental Quality (DEQ) 2. The Oregon Department of Fish and Wti'ldlife (ODFW) 3. The Oregon Water Resources Department (OWRD) 4. The Talent Irrigation District (TID) 5. The City of Ashland (CA) 6. A technical member of the Ashland Wetlands Coalition (AWC) 7. Other agency representatives as deemed necessary by the technical committee and coordinator to resolve certain critical conflicts of agreement. The above described technical committee shall be requested to meet as necessary to resolve the following specific conflicting and interelated Bear Creek drainage issues: 1. Satisfying DEQ effluent nutrient and related standards concerning discharges from the Ashland sewage treatment facilities. 2. Satisfying DEQ effluent temperature standards concerning discharges from the Ashland treatment facilities. -2- 3. Addressing the issue of maintaining existing water flows in Bear Creek and how that affects `alternatives to satisfy DEQ effluent nutrient and temperature standards relative to protecting the most beneficial use, the coldwater fishery. 4. Satisfying necessary requirements facilitating a trade of polished effluent transferred into TID diversion in trade for equal volume of upstream Bear Creek water during the summer period in order to meet DEQ, OOFW, and OWRO goals and concerns. 5. Addressing the issue of water rights of downstream water users regarding problems associated with considered alternatives which result in reduction of existing water flows. 6. Addressing the potential of reducing the current nutrient load in Bear Creek resulting from nonpoint sources in order to balance the sacrifices required to meet the needs of the most sensitive beneficial uses between all sources presently degrading Bear Creek water quality. 7. Working toward resolving these issues and conflicts to develop a holistic strategy of beneficial uses to support the total natural ecology of the Bear Creek drainage system and to assure the survival of the native salmonids and the other indigenous flora and fauna of Blear Creek. It is the opinion of the Ashland Wetlands Coalition that without a resolution of described regulatory conflicts, decisions made which disregard any of the regulatory concerns could result in harming the beneficial uses of Blear Creek and lead to potentially costly and damaging consequences. We believe that requesting the described technical committee will aid immeasurably in resolving these issues toward an inovative and mutually beneficial satisfactory alternative which enhances the natural ecology of Bear Creek, minimizes costd and creates a scenic wetlands park which will serve as a model for other Oregon cities to emulate. ry Schrodt A hla d Wetlands Coalition Ashland City Council November 24, 1992 Dear Council : In order to reach the water quality goals set by the DEQ, the EPA, and the community, I am proposing that there be instituted a program of nut- rient removal at the source. According to sewage treatment engineers con- tacted across the country, there can be a reduction of 25-30% of total phosphorus in the waste stream from banning the use of garbage disposals. Bans such as these have been instituted in many large urban areas where nutrient removal is an expensive problem. Furthermore, there is considerable interest in the community to work with the City to solve our sewage treatment puzzle using a holistic approach rather thah a chemical reaction. Therefore I propose that council direct city staff to prepare a report concerning initating the following actions: 1. Educating citizens concerning problems caused by garbage disposals and the costs associated with removing nutrients from the waste stream after they are dissolved. 2. Implementing a voluntary reduction of garbage disposal use. 3. Inuestigating offering a financial reward for citizens who -take existing garbage disposals out of service. 4. Developing a city wide food waste collectionservice and/or composting service. 5. Researching the results experienced by other cities who have restricted the sale and installation of garbage disposals. By implementing propsals such as the outlinged above, the city will demonstrate that they are actively addressing the problem of nutrient contamination in Bear Creek, and the citizens of the City wlll feel they are working together with the council to solve this problem. This proposal will not only potentially save the City millions of dollars by allowing wetland technology to perform the remainder of the sewage treat- ment, but will remove valuable nutrient-rich organic matter from the waste stream making it available for other benficial uses. Plato Doundoull6kis Ashland W nds Coalition of ash "L }�► r �y y� �* �.}� p4EGO November 10, 1992 �+�• Mayor and City Council r ram: Jill Turner, Director of Finance '*ubjert: Sewer Rates As mentioned in the September 30, 1992, Financial Report, staff suggested that City Council review water and sewer rates in November. Recommendation: Staff recommends Alternative 3 and passage of a resolution increasing sewer rates by $3 . 30 January 1, 1993. In addition, staff recommends increasing (sewer rates by $3 .45 on July 1, 1993. • The City sewer rate would then equal $15.75, which is the least costly waste water treatment plant upgrade scenario shown below. Discussion:; Staff has made up three year, line item budget scenarios using five alternatives. These scenarios, which are lengthy, are summarized into monthly base sewer rates as found in the following chart: Alternative Proposed Estimated Estimated Estimated Jan-93 July 93 July 94 July 95 1* $ 12 .30 $ 18. 00 $ 25. 20 $ 27.72 2 $ 12 .30 $ 22 . 05 $ 38. 59 $ 40.52 4 $ 12. 30 $ 16.20 $ 25. 11 $ 27. 62 5 $ 9. 00 $ 11.25 $ 12.38 $ 13.62 • Alternatives 1 and 3 also increase property taxes. All Alternatives are calculated on a base residential sewer bill of$9.00 which represents the sanitary portion of the current bill. The total monthly sewer utility bill includes a charge of$1.50 for storm drains bringing the combined total to $10.50 per month. All alternatives assume a proportional increase in flow charges. For ease of comparison, alternatives one through four assume that the Bond Sale will be on November 1, 1993, and that the treatment facility will be built in the 93-94 budget year. All assumptions assume a 20 year bond issue with a six percent interest rate. Alternative 1 This alternative assumes that the Council chooses to implement Brown and Caldwell alternative 1 or 3A. Under this proposal the bonds would be repaid equally from property taxes and sewer rates. Operational cost will increase by $654 , 000 in 95-96. Alternative 2 This alternative assumes that the Council chooses to implement Brown and Caldwell alternative 1 or 3A. Under this proposal the bonds would be repaid totally from sewer rates. Operational cost will increase by $669, 000 in 95-96. lternatue 3 phis alternative assumes that the Councl choosed to x�npement $10,aat3, an0; wetlands propasal.' Under this proposal„ the lsonds wadld bs repaid equally fram properrty xs a2id 5Olef dates. operAtst nal cost will increase y $346<,;0 70 in a . . . .`...� ` Alternative 4 This alternative assumes that the Council chooses to implement a $10, 000, 000 wetlands option. Under this proposal the bonds would be repaid totally from sewer rates. Operational cost will increase by $361, 000 in 95-96. Alternative 5 Do not upgrade the waste water treatment facility. Operational cost will increase by $170, 000. The largest increase will be in electricity; water and health insurance. Action is required now so that the City will have various options in funding of the sewage treatment plant upgrade. If Council waits to raise rates them fewer options are available thus resulting in higher interest costs. It is apparent by the fifth Alternative that present rates are not keeping up with inflation. During the 1990-91 fiscal year the sewer fund balance declined $134,782 in 1991-92 the balance decreased $115,949. These trends need to- be reversed prior to approaching the bond market. The suggested financial policies which effect this fund are as follows: 1- The Sewer and Electric funds will maintain an unrestricted and undesignated balance of at least 12 .5 percent of annual revenue. 2- The City will budget a contingency appropriation in all funds, except the Cemetery Trust and Debt Service Funds, to provide for unanticipated expenditures of a nonrecurring nature, or. shortfalls in projected revenues. The contingency will be maintained at not less than 3 percent of annual revenues. The estimated June 30, 1993 fund balance of $136, 000, which again is less than what the new policy requires. It is evident that rates will need to be increased to implement this policy, which is looked at favorably by the bond fund. Steve Hall will be providing you with a Resolution for increasing the rates, and I will follow up with a survey of comparable jurisdictions. H:\j H(\wp\courx i l\sewerrates AemaranAnm A ' .04EGO, ,• November 10, 1992 �lll1. Mayor and City Council r raYY__m: Jill Turner Director of Finance 1� �uDjQtt- Water Rates /f This is the second memo regarding utility rates. The first memo covered sewer rates and this memo covers water. Recommendation Staff recommends Alternative 2 and passage of a resolution increasing water rates by 22 percent( or a residential average of $4 .00 per month) effective January 1, 1993 . Discussion Last December staff reviewed water rates on a three year basis. The long term scenario showed a 25 percent rate increase in each year for three years and that property taxes would be used to supplement the bond issue at least initially. During the budget process some items were delayed or postponed and the January 93 rate increase was whittled down to 20 percent. Since that time the�City went through a record drought and initiated both water curtailment and conservation measures. The long term effect of these measures and additional rate increases on year around water revenues is still unknown. The year around average residential water bill has dropped from $18. 15 to $17.82 because of these factors. Therefore, we are recommending an increase of 22 percent. Again, the Finance Department has prepared a three year water budget under a number of scenarios. Residential water rates which are summarized below are extrapolated from the lengthy scenarios. Please be aware that these rates are tentative as staff will be suggesting a water rate study in the fall of 1993 . Option Proposed Estimated Estimated Estimated January 93 January 94 January 95 January 96 1* $ 22 .03 $ 26.40 $ 30.28 $ 32.43 / 3 $ 22 .03 $ 26.68 $ 31.63 $ 34. 28 Alternatives 1 and 2 also increase property taxes. All alternatives assume a proportional increase in commercial charges. All alternatives used a $18.00 as the present monthly base rate. For ease of comparisons all scenarios assumed assume the following: : 1- That SDC (building activity) will be equal to that of 1991-92 and revenues will double and then triple with full implementation of the SDC rates. 2- The unreserved water fund balance will equal 17. 5 percent at June 30, 1996. 3- The City will continue a conservation program at $30, 000 plus a half time employee. 4- The Capital Projects as outlined on the attached water Summary CIP page will be funded. 5- All projections assume that as water rates are increased that residents will cut back on water consumption equal to a 2 percent rate increase. 6- All scenarios assume that there will be no overage or underage on the Northwest Reservoir project. 7- Operations and Maintenance continue at the present level. No additional employees were added to the scenarios. 8- All scenarios assume a one percent growth. Option 1 This alternative assumes that the 1992 Water Bond issue will be entirely paid for by property taxes and SDC's. This scenario assumes that the June 30, 1996 General bond fund balance will equal the annual debt service on the 1977 and 1982 bonds (1992 Advance refunding bonds) . ��tti�in �w Thss =�ltea;z�axi��° assumes that tha l��z ��t�� �3clnd. �ssue;w�ll,xbe�spai� frA3g. propertys�taxes, SAC+s and: �t�te�trat+�s:. �It 3assumes,�that the z194b G�n+s;ra1 )SOn �und balance, w�ll, ec,�ual�the annual ds�bt ssru3�e isri Option 3 This alternative assumes that the 1992 Water Bond issue will be paid from SDC's and water rates. No further property tax levy would be needed. It also assumes that the June 30, 1996 General bond fund balance will the annual debt service on all three water bond issues. H:\jilt\up\eowxit\uaterrate WATER - SUMMARY Water #1 - Acquis!tion of Water Rights Water #2 - Upgrade of Treatment Plant Water #3 -Waterline on North Main from Fox to Granite Water #4 -Waterline on Ashland Mine from City Limit to Fox Water#5 - Waterline on Ashland from Terrace to Siskiyou Water #6 - Waterline Throughout the City Water #7 - Additional Water Supply FIVE YEAR BEYOND 93-94 94-95 95-96 96-97 97-98 TOTAL 1998 COSTS Water #1 111,000 76,000 76,000 76,000 76,000 415,000 Water #2 100,000 100,000 100,000 100,000 100,000 500,000 1,200,000 Water #3 58,000 100,000 137,000 295,000 Water #4 - 125,000 33,000 158,000 Water #5 147,000 147,000 Water #6 0 4,857,000 Water #7 0 8.280,000 Total Costs 269.000 276.000 313.000 301.000 356.000 1.515,000 14,337,000 FUNDING Water Charges 100,000 151,000 188,000 176,000 231,000 846,000 10,756,000 SDC Supply 111,000 76,000 76,000 76,000 76,000 415,000 1,216,000 SDC Treatment 58,000 49,000 49,000 49,000 49,000 254,000 G 0 Bonds 0 7.064,000 Total Funding 269.000 276,000 313.000 301.000 356,000 1 515,000 19,036.000 Debt Payments SDC Supply 0 4,050,000 Water Charges 0 5,673,000 Property Tax 0 5.672.000 Total Debt 0 0 0 0 0 0 15.395,000 K\t 1\wF\dp\Wmemz.lw 1 �GFAS"`�a emorandum GREGGa November 12 , 1992 R- Brian Almquist, City Administrator r , (19 rIIm: Steven Hall, Public Works Directo�. p�ubjett- Water and Sewer Rate Increase Attached are proposed water and sewer rate resolutions as recommended in Jill Turner's memorandum. In the water rate structure, an increasing cost block rate is proposed in accordance with the adopted "Water Demand-Side Resource Study" by Synergic Resources Corporation. The report states that the City should "Provide an economic incentive to reduce water consumption through summer rate differentials and increasing block rate structures. " The initial "normal" rate (first block) is based on the water curtailment use limits for Stage 1 water curtailment. This amount is one standard deviation above the average summer use. In effect, this will produce the block rate incentive in the summer when irrigation is at a peak demand. The second block is based on twice the Stage l water allotment and the rate is increased approximately 20%. Similarly, the third block is for all water usage above twice the Stage 1 water allotment rate and the rate is increased approximately 20% above the first block increase. I have also included a copy of the Ordinance and Resolution establishing the current low income senior discount utility rates for your reference. SMH:rm\PV\Rateinc.mem cc: Jill Turner, Finance Director Paul Nolte, City Attorney John Fregonese, Planning Director Dick Wanderscheid, Energy Conservation Coordinator encl: Water Resolution w/Exhibit "A" Sewer Resolution w/Exhibit "A" Ordinance-Senior/low income discount Resolution-Senior/low income discount RESOLUTION NO. 92- A RESOLUTION ADOPTING WATER RATE SCHEDULES PURSUANT TO SECTION 14 .04.030 OF THE ASHLAND MUNICIPAL CODE. THE MAYOR AND CITY COUNCIL OF THE CITY OF ASHLAND DO RESOLVE AS FOLLOWS: SECTION 1. The "Water Rate Schedule" marked Exhibit "A" and attached to this Resolution is adopted as the water rates for use and sale of water inside and outside the City limits from the municipal water system. SECTION 2 . Three (3) copies of this Resolution and Exhibit "A" shall be maintained in the office of the City Recorder and shall be available for public inspection during regular business hours. SECTION 3 . The rates adopted on Exhibit "A" shall be increased annually on July 1st based on the Engineering News Record Construction Cost Index (ENR) . The City Administrator will provide the City Council with a review of the rate structure with the 1995-1996 budget. The initial ENR is established at 4927. SECTION 4 . The rates adopted pursuant to this Resolution shall be effective with water meter readings taken on or after January 1, 1993 . SECTION 5. Resolution 91-48 is repealed on the effective date of this Resolution. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the 1st day of December, 1992 . Nan E. Franklin, City Recorder SIGNED and APPROVED this day of December, 1992 . Catherine M. Golden, Mayor Reviewed as to form EXHIBIT 19A19 CITY OF ASHLAND, OREGON WATER RATE SC13EDULE RESOLUTION NO. 92- ADOPTED DECEMBER 1, 1992 EFFECTIVE DATE JANUARY 1, 1993 All water service provided by the City of Ashland will be in accordance with Chapter 14 . 04 of the Ashland Municipal Code. I. WATER RATES WITHIN THE CITY LIMITS A. BASIC SERVICE CHARGE. The basic service charge applies to all metered water services and does not include any water consumption. 0. 75 Inch Meter $ 8. 50/month 1 Inch Meter $ 9. 20/month 1. 5 Inch Meter $ 9.40/month 2 Inch Meter $12 . 20/month 3 Inch Meter $24. 40/month 4 Inch Meter $34. 40/month 6 Inch Meter $59 . 60/month 8 Inch Meter $80. 90/month For condominiums or planned unit developments that are master metered the basic charge will be $8. 50 per month per unit. B. WATER CONSUMPTION CHARGE. All customers will be charged the following rates per 100 cubic feet of water used. RESIDENTIAL METERS All sizes $ 1. 08 up to 3600 cubic feet All sizes $ 1. 30 up to 7200 cubic feet . All sizes $' 1. 60 over 7200 cubic feet WATER RATES EXHIBIT "A" PAGE 2 COMMERCIAL METERS 0.75 Inch Meter $ 1. 08 up to 6400 cubic feet 0.75 Inch Meter $ 1. 30 up to 12800 cubic feet 0.75 Inch Meter $ 1: 60 over 12800 cubic feet 1 Inch Meter $ 1. 08 up to 9200 cubic feet 1 Inch Meter $ 1. 30 up to 18400 cubic feet 1 Inch Meter $ 1. 60 over 18400 cubic feet 1. 5 Inch Meter $ 1. 08 up to 23000 cubic feet 1. 5 Inch Meter $ 1. 30 up to 46000 cubic feet 1. 5 Inch Meter $ 1. 60 over 46000 cubic feet 2 Inch Meter $ 1. 08 up to 33000 cubic feet 2 Inch Meter $ 1. 30 up to 66000 cubic feet 2 Inch Meter $ 1. 60 over 66000 cubic feet 3 Inch Meter $ 1. 08 up to 43000 cubic feet 3 Inch Meter $ 1. 30 up to 86000 cubic feet 3 Inch Meter $ 1. 60 over 86000 cubic feet 4 Inch Meter $ 1. 08 up to 129000 cubic feet 4 Inch Meter $ 1. 30 up to 258000 cubic feet 4 Inch Meter $ 1. 60 over 258000 cubic feet 6 Inch Meter $ 1. 08 up to 221000 cubic feet 6 Inch Meter $ 1. 30 up to 442000 cubic feet 6 Inch Meter $ 1. 60 over. 442000 cubic feet 8 Inch Meter $ 1. 08 up to 460000 cubic feet 8 Inch Meter $ 1. 30 up to 920000 cubic feet 8 Inch Meter $ 1. 60 over 920000 cubic feet In condominiums or planned unit developments that are master metered, the total water consumed during a billing period shall be apportioned equally among the active accounts during the same billing period. WATER RATES .' EXHIBIT "A" PAGE 3 C. BOOSTER PUMPING CHARGE. A surcharge of $6. 40 per month is required where booster pumping is provided by the city within the city limits. D. TID IRRIGATION WATER RATES Unmetered Service $47 . 00/acre or portion of an acre Metered Service Base Service Charge Same as A, above. Water Consumption $0. 18 per 100 cubic feet E. BULK WATER RATE. For water provided on a temporary basis through a bulk meter on a fire hydrant the following charges apply. Deposit* $690. 00 Basic Fee $76. 00/installation Cost of Water Same as 2" Commercial * Deposit is refundable less basic fee, cost of water and any damage to the city meter, valve, wrench and/or hydrant. III. RATES OUTSIDE THE CITY LIMITS A. All rates and charges for water service provided outside the city limits will be 1. 5 times the rates for water service provided within the city limits. RESOLUTION NO. 92-_ A RESOLUTION ADOPTING A SEWER RATE SCHEDULE PURSUANT TO SECTION 14 .08.035 OF THE ASHLAND MUNICIPAL CODE. THE MAYOR AND CITY COUNCIL OF THE CITY OF ASHLAND DO RESOLVE AS FOLLOWS: SECTION 1. The "Sewer' Rate Schedule" marked Exhibit "A" and attached to this Resolution is adopted as the sewer rates inside and outside the city limits. SECTION 2 . Three (3) copies of this Resolution and Exhibit "A" shall be maintained in the office of the City Recorder and shall be available for public inspection during regular business hours. SECTION 3 . The rates adopted on Exhibit "A" shall be increased annually on July 1st based on the Engineering News Record Construction Cost Index (ENR) . The City Administrator will provide the City Council with a review of the rate structure with the 1995-1996 budget. The initial ENR is established at 4927 . SECTION 4 . The rates adopted pursuant to this Resolution shall be effective for billings on or after January 1, 1993 . SECTION 5. Resolution 92-16 is repealed upon the effective date of this Resolution. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the 1st day of December, 1992 . Nan E. Franklin City Recorder SIGNED and APPROVED this day of December, 1992 . Catherine M. Golden, Mayor Reviewed as to Form EXHIBIT "A" CITY OF ASHLAND, OREGON SEWER RATE SCHEDULE RESOLUTION NO. 92- ADOPTED December 1, 1992 EFFECTIVE DATE JANUARY 1, 1993 All sewer service provided by the City of Ashland will be in accordance with Chapter 14 . 08 of the Ashland Municipal Code. . 1. SEWER RATES WITHIN THE CITY LIMITS A. Single Family Residential $12 . 30 per month B. Condominiums $12 . 30 per month per unit C. Conversions to Condominiums $12 . 30 per month per unit D. Multiple Family Residential $ 9 . 70 per month per unit E. Mobile Homes and Trailers $ 9.70 per month per unit F. Communal sleeping facilities Same as 1.G. below, e.g. Dormitories, fraternities, sororities or boarding houses G. Commercial and Institutional $12 . 30 per month plus $1. 10 per 100 cubic feet of the current amount of water consumption in excess of 1, 000 cubic feet. 2 . SEWAGE PUMPING CHARGE. A surcharge of $1. 60 per month is required where sewage pumping is provided by the city within the city limits. 3 . SANITARY DUMP STATIONS WITHIN THE CITY LIMITS Units providing sanitary dumps $29 . 00 per month for o recreational vehicles in addition to other regular fees. EXHIBIT "All CITY OF ASHLAND, OREGON SEWER RATE SCHEDULE RESOLUTION NO. 92- ADOPTED December 1, 1992 EFFECTIVE DATE JANUARY 1, 1993 All sewer service provided by the City of Ashland will be in accordance with Chapter. 14 . 08 of the Ashland Municipal Code. 1. SEWER RATES WITHIN THE CITY LIMITS A. Single Family Residential $12 . 30 per month B. Condominiums $12 . 30 per month per unit C. Conversions to Condominiums $12 . 30 per month per unit D. Multiple Family Residential $ 9. 70 per month per unit E. Mobile Homes and Trailers $ 9 .70 per month per unit F. Communal sleeping facilities Same as 1.G. below, e.g. Dorm itor ies, frat erni ties sororities or boarding houses G. Commercial and Institutional $12 . 30 per month plus $1. 10 per 100 cubic feet of the current amount of water consumption in excess of 1, 000 cubic feet. a 2 . SEWAGE PUMPING CHARGE. A surcharge of $1. 60 per month is required where sewage pumping is provided by the city within the city limits. 3 . SANITARY DUMP STATIONS WITHIN THE CITY LIMITS Units providing sanitary dumps $29 . 00 per month for recreational vehicles in addition to other regular fees. SEWER RATES EXHIBIT "A" PAGE 2 4 . INDUSTRIAL SEWER RATES WITHIN THE CITY LIMITS A. Industrial uses are defined in Section 35. 905-18 of the Federal Register, Volume 38 , Number 98. B. Rates will be calculated in accordance with Section 35.935-13 of the Federal Register, Volume 38, Number 98. C. An agreement shall be entered into between the industrial user and the City of Ashland for the recovery of capital costs in accordance with Section 35. 938 of the Federal Register, Volume 38, Number 98. 5. MULTIPLE OR MIXED-USE SEWER RATES WITHIN THE CITY LIMITS A. The monthly sewer user charge shall be the total of the several sewer user charges for each business or activity computed separately. 6. ADJUSTMENTS AND EXEMPTIONS TO COMMERCIAL AND INDUSTRIAL SEWER RATES A. If a commercial or industrial user can demonstrate that the volume of sewage discharged by the user is less than 50% of the water consumed, the City Administrator may adjust the sewer user charge accordingly. B. Water sold through an irrigation meter is exempt from sewer user charge. 7 . SEWER RATES OUTSIDE THE CITY LIMITS A. The sewer user charge shall apply to those sewer users permitted under Section 14 . 08. 030 of the Ashland Municipal Code. B. The sewer rates for outside the city limits shall be two (2) times the sewer charges for inside the city limits. ORDINANCE NO. 2673 AN ORDINANCE AMENDING CHAPTERS 14.04, 14.08 AND 14. 16 OF THE ASHLAND MUNICIPAL CODE PROVIDING A PROGRAM OF UTILITY DISCOUNTS FOR LOW INCOME SENIOR CITIZENS AND REPEALING ORDINANCES 1747, 1766, 1860, 1884, 1972, 2054 AND 2062. WHEREAS, the burden of meeting living expenses falls heavily upon low income senior citizens subsisting op limited incomes, which have not kept pace with the rising costs of providing municipal services; and WHEREAS, the City Council believes that low income senior citizens should be given some relief from this burden by means of a discount on the water, sanitary sewer and electric utilities provided by the City of Ashland; NOW, THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND ORDAIN AS FOLLOWS: SECTION 1. Utility Discounts for Senior Citizens. There is hereby enacted a Senior Citizen Utility Discount Program, the purpose of which is to reduce the monthly amount under the Ashland Municipal Code and various rate resolutions for water, sanitary sewer and electric service, to low income senior citizens. SECTION 2 . Add to Chapter 14. 02 of the Ashland Municipal Code: "Section 14 . 02 . 015 Senior Citizen Discount. A. To qualify for the senior citizen discount, a person must be 65 years of age or disabled and 60 years of age and the total household income shall not exceed the Federal Community Services Administration poverty guidelines. B. The senior citizen discount shall apply only to the applicant's residence. C. A senior citizen desiring to receive a utility discount must submit an initial application to the City on forms provided by the City. In order to maintain continuous qualification for such discount, the senior citizen shall , not later than June 30th of each ensuing year, file an annual application for renewal on forms provided by the City. The City Administrator, or authorized designee, shall determine whether the applicant meets the qualifications and requirements of the City. D. In special hardship cases, a committee of two (2) City Council members and the Senior Program Director, may recommend the City Administrator grant exemptions to the foregoing income limitations where the circumstances justify such exemptions. " SECTION 3 . Amend the first sentence of Sections 14 . 04 . 030, 14 . 08 . 035 and 14 . 16. 030 of the Ashland Municipal Code is hereby amended by inserting the following words between the words "schedules" and "shall" : "and senior discount rate" SECTION 3 . Amend the first sentence of Sections 14 . 04 . 030, 14 . 08. 035 and 14 . 16. 030 of the Ashland Municipal Code is hereby amended by inserting the following words between the words "schedules" and "shall" : "and senior discount rate" SECTION 4 . Ordinances 1747, 1766, 1860, 1884 , 1972 , 2054 and 2062 are hereby repealed upon the effective date of this ordinance. The foregoing ordinance was first read on the 21st day of April, 1992 , and duly PASSED and ADOPTED this 5th day of May, 1992 . Nan E. Franklin, City Recorder SIGNED and APPROVED this day of May, 1992 . Catherine M. Golden, Mayor I repealed by 92-22-- RESOLUTION NO. 92-_ A RESOLUTION ADOPTING A SENIOR CITIZEN UTILITY DISCOUNT PURSUANT TO SECTIONS 14 .04.030, 14.08.035 AND 14 . 16.030 OF THE ASHLAND MUNICIPAL CODE. THE MAYOR AND CITY COUNCIL OF THE CITY OF ASHLAND DO RESOLVE AS FOLLOWS: SECTION 1. Senior Citizen Utility Discount. If the applicant has met all of the requirements of the Ashland Municipal Code, the City shall, beginning with the next billing cycle after' the date of the application, discount the total amount billed for water, sewer and electric service, not including connect fees, reconnect fees and similar charges. The amount of discount for the applicant's own residence shall be twenty-five percent (25%) for water and electric bills and thirty-three percent (33%) for sewer bills if the applicant's household income does not exceed the poverty guidelines of the Federal Community Services Administration, or fifteen percent (15%) for water and electric bills and twenty-four percent (24%) for sewer bills if the applicant's household income does not exceed one hundred twenty-five percent (125%) of the poverty guidelines of the Federal Community Services Administration. In special hardship cases, a committee of two (2) Council members and the Senior Program Director, may grant exceptions to the foregoing income limitations where the circumstances justify such exceptions. " SECTION 2 . The effective date of this resolution is July 1, 1992 . SECTION 3 . Three (3) copies of this Resolution shall be maintained in the office of the City Recorder and shall be available for public inspection during regular business hours. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the 21st day of April, 1992 . Russell Chadick, Jr. Acting City Recorder SIGNED and APPROVED this day of April, 1992 . Pat Acklin Acting Mayor RESOLUTION NO. A RESOLUTION DECLARING THE CANVASS OF THE VOTE OF THE ELECTION HELD IN AND FOR THE CITY OF ASHLAND, OREGON, ON NOVEMBER 3 , 1992. WHEREAS, the City Council of the City of Ashland met on the 1st day of December, 1992, at the Civic Center of said City and proceeded to canvass the vote cast at the election held in and for the City of Ashland on the 3rd day of November, 1992 , and WHEREAS, the said Council has canvassed the said vote and has determined the number of votes for the measures as follows: MAYOR Cathy Golden 5584 Scott Hutchins 823 Jim Sims 3193 Write Ins 4 COUNCILMEMBER - POSITION NO. 1 Don Laws 4844 Michael D. Sanford 3431 COUNCILMEMBER - POSITION NO. 3 Steve Hauck 5226 Randal Sedwick -1527 Write Ins 56 COUNCILMEMBER - POSITION NO. 5 Rob Winthrop 5095 Write Ins 4 PARKS COMMISSIONER - POSITION NO. 1 Pat Adams 4959 Write Ins 1 PARKS COMMISSIONER - POSITION NO. 2 Teri Coppedge 4725 Write Ins 1 NOW, THEREFORE, be it resolved by the City Council of the City of Ashland as follows: SECTION 1. Cathy Golden is hereby declared to be the duly elected Mayor. SECTION 2 . Don Laws is hereby declared to be the duly elected 1 Councilmember of Position No. 1. SECTION 3 . Steve Hauck is hereby declared to be the duly elected Councilmember of Position No. 3 . SECTION 4. Rob Winthrop is hereby declared to be the duly elected Councilmember of Position No. 5. SECTION 5. Pat Adams is hereby declared to be the duly elected Park Commissioner, Position No. 1. SECTION 6. Teri Coppedge is hereby declared to be the duly elected Park Commissioner, Position No. 2 . The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of , 1992 . Dated this day of December, 1992 . APPROVED: Catherine M. Golden, Mayor ATTEST: Nan Franklin, City Recorder 2 . PROCLAMATION I, Catherine M. Golden, Mayor of the City of Ashland, Oregon, do proclaim that at`the election held in the City of Ashland, Oregon, on the 3rd day of November, 1992, there was submitted to the voters the question of the elections of persons to various elective offices in the City, and it is hereby declared that the following persons were elected to the positions set forth next to their names: Mayor . . . . . . . . . . . . . . . . . . . Catherine Golden Councilmember, Position No. 1 . . . . . . . Don Laws Councilmember, Position No. 3 . . . . . . . Steve Hauck Councilmember, Position No. 5 . . . . . . Rob Winthrop Park Commissioner, Position No. 1 . . . . . Pat Adams Park Commissioner, Position No. 2 . . . . . Teri Coppedge Dated at Ashland, Oregon, on this 1st day of December, 1992. Catherine M. Golden, Mayor (s:\e1eMion.92) CMd vAYr,wr r„ p 9m City of Ashland ~ V O <o X JACKSON a Qb Zt November 3, 1992 ` N U W J W W— ^�•• o 3 L BiW NwWrr `C G J O Nrmv \1 cJ N,Wft di 0 c 2 �8 /.J� a90 .�/o 0 3 /ls 'd' �� �f �� y Z / b �C)� 5 O /7 IiLL 3 e F0 7 -5-Y .31 - � .? A 27 /Y,3 T1 '957 0 � a H 12 ZQ / /S" 41 /:s" o a6 0 13 D 8 S O -�1v6 / / ADD 08 8 S F x o�G 5!0 // 6 / 16 / s V W N gQ�NC G � gigg u� m m Opp s s Pa3.11.95 aa6/ 7- 09 1 WroD recorded on this abstract correctly Signature of County clerk Date of abstract summarize the tatly of votes cast at the electlon Indicated, ABSTRACT OF VOTES AT GENERAL AND ABSTRAdT OF TES AT PRIMARY ELECTIONS SPECIAL ELECTIONS Separate sheets for Democratic,Republican,Nonpartisan and other Votes Cast for governor must be on separate candidates, page or pages. Separate sheets for candidates for city,county(including precinct)and state offices. O'lhv wuw� '^ City of Ashland I \� - )Jj <o �I cony C r„ 1 W t/)�7I to JACKSON a I' n«im gg$ (JU J y J November 3, 1992 �+ E 9 e G VA D e.na xu.,e.r ,ttl D m N.ny 0 No.MRend 0 '1 0 2 Y n m 2 76 O 0 3 .2 76 IT! Z 4 5 7 a/f 537 r I1 � a9J� ' 12 � S H K 4 a slog 16 n r h N d 0^ 3 m 3 V O N <-NC N PI Y 7 g 6 S 0 �qm "recorded Signature of county dark Date of abstract summarize the telly of votes cast at the election Indicated. 14L -- - ABSTRACT OF VOTES AT GENERAL ASST OFD TES AT PRIMARY ELECTIONS' SPECIAL ELECTIONS Votes cast for governor must be on separate Separate sheets for Democratic,Republican,Nonpartisan and other candidates, Page or pages. Separate sheets for candidates for city,county(Including precinct)and state otnces. A Pmarttndnm G4EGO, November 24 , 1992 o. Mayor and City Council �r rom: Jill Turner, Director of Finance p1t�IjPt : Financing Resolution Recommendation: Staff recommends approval of the attached Resolution. Discussion: Recently passed IRS regulations require that a resolution be approved prior to spending monies on projects which later will be bond financed. The City of Ashland spends monies on local improvement district projects and then after completion reimburses itself with bond proceeds. This paragraph was missed in preparing the Railroad Park LID authorizing resolution. In the future this will be included. h:V itt wp\council\reisdwrs.m RESOLUTION NO. 92- A RESOLUTION OF THE CITY OF ASHLAND, OREGON EVIDENCING ITS INTENT TO REIMBURSE CAPITAL EXPENDITURES. RECITALS: A. The City of Ashland, Oregon (the"City") expects to cause certain capital expenditures to be incurred for the Railroad Park. B. The City intends to reimburse itself for such capital expenditures with the proceeds of borrowings incurred by the City (the "Reimbursement Bonds"). C. United States Treasury Regulation 1.103-18 sets forth certain requirements that must be complied with In order for the proceeds of Reimbursement Bonds to qualify as an expenditure of bond proceeds. One such requirement is that on or before the date the expenditure that is being reimbursed is paid, the Issuer of Reimbursement Bonds must declare a reasonable official intent to reimburse itself for the capital expenditure. THE MAYOR AND THE CITY OF ASHLAND RESOLVE AS FOLLOWS: SECTION 1. It is the reasonable intent of the City to reimburse the capital expenditure for the Railroad Park with the proceeds of Reimbursement Bonds in the principal amount estimated to be $150,000. The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the_ day of 1992. Nan Franklin City Recorder SIGNED and APPROVED this_day of , 1992. Catherine M. Golden, Mayor Re 'awed as to form: Paul Nolte, City Attorney H:\JILL\W P\COUNCIL\REIMBURSE . ` ofASA,�Q �Iemvr � nrtnm �4Ef3T�,• November 24 , 1992 SCI n. Brian Almquist, City Administrator I ram: Steven Hall, Public Works Director Subject: Fixed Base Operator ACTION REQUESTED City Council approve Robert A. Skinner as Fixed Base Operator for the Ashland Municipal Airport. City Council authorize City Administrator to negotiate and sign a lease with Robert A. Skinner. City Council instruct the staff to bring back a resolution allowing for an interfund loan for the next three years at approximately $10, 000 per year; or renegotiate the note with Southern Oregon Skyways to reduce the current debt service by $9, 200, whichever is more advantageous to the City. BACKGROUND In March, 1992 the City Council concurred with the Airport Commission not to renew the lease with Jeremy Scott operating as Ashland Air. A search for a new fixed base operator (FBO) was started immediately after that action. As a result of a nationwide advertising campaign, only 2 full proposals and one partial proposal were received. After an extensive review and interviews, the Airport Commission denied all applications. After a few months, several people expressed an interest in applying to the City for the position of FBO. The Airport Commission directed staff to request proposals from the names of those expressing interest. The City received 6 responses. The Airport Commission reviewed the responses and set interviews with the two top candidates, Greg Reeser as Ashland Airport Services and Bob Skinner. Based on a the interviews, evaluation of references and experience and review of financial statements, the Airport Commission by majority vote is recommending the City Council approve Robert A. Skinner as the next FBO contingent on successful negotiation of a lease. FINANCIAL ANALYSIS With the difficulty in finding a qualified FBO and with a tighter economy, we have found that any potential FBO is "bidding" a lot tighter financially. Although the proposals are that, I do not think we will find much room for the expansion of income to Ashland. By a preliminary analysis, we will receive about $9, 200 less based on the Skinner proposal . I have attached a memorandum to the Airport Commission with the detail of the proposals received. Brian Almquist and I have discussed options for covering the lessened income to the Airport Fund. A key issue in the future financial status of the Airport is the payoff of the current loan for the 20 T hangars which were purchased under contract from Southern Oregon Skyways in 1987. The final Payment is on September 1, 1995, less than three years from now. This will place another $20, 000 per year in the Airport Fund for expenditures related to the airport. I am suggesting that the City either: (1) loan the Airport fund approximately $10, 000 per year for the next three years and that the Airport Fund repay the City plus interest over the following three years from the $20, 000 to be gained after the payoff of the T hangars; or (2) renegotiate the existing note with Southern Oregon Skyways to reduce the current debt service by $9, 200 per year, either of which would put the airport operation on a break-even basis. The airport has come under scrutiny in recent years. The City Council policy is that the airport will operate on a self-sustaining basis as much as possible. Not everyone realizes the financial impact the airport has on Ashland's economy. During 1989 the Southern Oregon State College School of Business conducted a 3 part study of the economic impact of the Ashland Municipal Airport. The results of that study note a direct and indirect benefit to Ashland's economy of over $1 million dollars! cc: Pam Barlow, Administrative Assistant Airport Commission Greg Reeser, Interim Airport Manager encl: Skinner Proposal Hall memo 11/10/92 Resolution Proposer PAGE 1 Robert A. Skinner 2948 Hillcrest Medford, Oregon 97504 (503) 776-4527 I , Robert Skinner , will be the sole owner and directly responsible for all operations and management of the leased property RE: FBO EXPERIENCE: EDUCATION; 1372 graduate West Linn High School years Clackamas Community College Auto Body Repair Technology years Portland Community College Aviation Maintenance Technology CURRENTLY HOLD . FEDERAL LICENSES AS: Airframe and Powerplant Mechanic Private Filet , Multi-engine & Instrument rating:: PRAC:TIC:AL EXPERIENCE: 1/78 to E/78 worked for Aurora Aviation as an A&P mechanic . This was an interim .job as I was - finishing my aviation schooling prier to my moving back: to the Rogue Valley. 9/78 to 9/82 worked for Rosenbalm Aviation as a mechanic and was promoted to maintenance inspector for a 11 flight operation. Specific duties included all phases of maintenance, major repairs and overseeing major inspections on DC-S aircraft . In the course of my duties I was PAGE 2 directly responsible for the overseeing of crew- up to 20 people during the major inspections and flight operations. Travel became more frequent and I made the decision to leave the company. 6/83 to 6/92 worked for Butler Ford as an auto body repairman and painter . Promoted to Body Shop Manager 4/84. Promoted to Service Director for the Ford fired operations 6/85. I assumed total. responsibility for all administrative and management functions of the parts, service and body shop. Promoted to Sales Manager 11/87 at which time my specific duty was the acquisition and organization of a new franchise for the Acura automobile. Over the next 4 months I organized the development of all departments in the new dealership - sales, parts, service etc . In 2/88 we opened the new dealership for which A was the General Manager . I managed the Acura dealership for a period of 3 1/2 years. I then left 6/92 on my own accord to pursue my, own business venture. 5/75 thru 1/85: Throughout this period I was a copilot for Mercy Flights in Medford Ore. I had flown several hundred hours carrying patients and also completed my Multi Engine Instrument Rating . My continuing and increasing responsibility at Butler Ford restricted my ability to offer Mercy PAGE 3 Flights the 4::ind of dedication necessary to be jn -all fr-r emergency flights 24 hours a day. I opted to cut dawn my . involvement and sc,_n quit flying al together . PAGE 4 REFERENCES: FINANCIAL: Val Bubb, CPA 825 E. Jackson Medford, OR 97504 779-5011 Bob Diller ist Interstate Trust Department 1020 E. McAndrews P. O. Box 1067 Medford, OF 97501 776-5605 Bud Barnum Shearson Lehman Inc . 680 Biddle Road Medford, OR 97501 779-5010 TECHNICAL: Chuck Butler Pres. Butler Ford/Acura 1977 Hwy. 99 N. Ashland, OR 97520 482-2521 Alan Deboer Pres. Town & Country Chevrolet Airport Chevrolet Southern Oregon Subaru/Mitsubishi 2045 Hwy. 99 N. Ashland, OR 97520 482-2411 Vic Lively Lively Realestate 250 E. Main Ashland, OR 97520 482-0326 Dick: Hayes Pacific West Insurance 400 W. Hersey Ashland, OR 97520 482-1311 Dom Provost Prevost Development Co. 4224 Hwy. 66 Ashland, OR 97520 488-0525/482-0986 PAGE 5 Tom Hamlin Hamlin Motor Cc.. 3279 Riddle Rd. Medford, OR 97501 772-8516 John Skinner Pres. Skinner Buick:/Cadillac /VW/Audi. 2177 S. Pacific Hwy. Medford, OR 97501 77'2-6'264 PAGE 6 ACUR A Butler Acura October 18 , 1992 \shl:uul. Orcpm 97524; (503) 482-1489 - To : City of Ashland Airport Commission Subject: Robert A. Skinner Gentlemen : Please accept this as a letter of recommendation of Robert A. Skinner as the Fixed Base Operator for the Ashland Airport . Mr . Skinner began his employment with Butler Ford on June 15, 1983 as a Body Repair Technician . He demonstrated outstanding abilities as a Technician and soon showed an interest in helping to manage the area around him. In April , 1984 , Mr . Skinner was promoted to Body Shop Manager and was responsible for supervising 3 Body Repair Technicians and 2 Painters . He showed a great aptitude for organization and management and did an outstanding job of running our Body Shop. On June 1, 1985 , Mr. Skinner was promoted to Director of Service where he became responsible for the Body Shop, Parts Department and Service Department of the Ford Dealership. His abilities in organization and personnel management helped to create a well run and Award winning Service operation. In his capacity as Director of Service Mr . Skinner supervised over 30 Technicians and support personnel and expanded and increased business on a continual basis . In early 1988, Butler Acura was created in a separate corporation and Mr. Skinner was chosen to head up this new venture as General Manager. He had earned the opportunity as a result of his outstanding record with the Ford Dealership. Mr. Skinner worked tirelessly to start this new venture from scratch . It was, a very difficult task in that the Acura Automobile was a new product with no reputation or owner body. Mr. Skinner again did an outstanding job of organization and business management. Mr . Skinner has all the experience and management ability to manage the Ashland Airport in a professional and profitable manner. He will represent the City of Ashland in a high quality manner and customer satisfaction will always be formost in his mind. He has extensive aviation experience and that coupled with his experience. in dealing with people in the automobile business will bring a unique formula for success to the Ashland Airport operation. Sincerely, Charles L. Butler Jr. Butler Ford/Acura PAGE 7 THE P TOWN & COUNTRY CHEVROLET OLDSMOBILE, INC. iOrASHLAND 2045 HIGHWAY 99 NORTH 'PO. BOX 249 ASHLAND, OREGON 97520 r 503/482-2411 6 R September 15, 1992 3 Re: Bob Skinner Airport Application, Ashland To Whom It May Concern: 1 would strongly support Bob Skinner to be the operator of Ashland Airport. I have known Bob for a long time and believe his business expertise, personal beliefs, and good personality would make him a great choice by the City. He is very experienced in maintenance, sales, and office procedures. I believe his background would allow him to improve our airport to a well rounded facility that would help draw business and visitors to our great City. Sincerely yours, Alan DeBoer AD:bb r PAGE 8 250 EAST MAIN ST. ASHLAND, OREGON 97520 (503) 482-0326 REAL ESTATE 82-1118 (FAX) October 21, 1992 Refer: Bob Skinner 2948 Hillcrest Medford, Oregon 97504 To Whom it may Concern; I have known Bob Skinner for a long time and have always found him to be very honest and truthful in all of our dealings. He is a long time member of our Rogue Valley community and has worked with the public in a very positive way through out his working relationships. He is a family man and I am very pleased to write this letter of support for him. If there are any questions please feel free to contact me. Sincerely, Vic Lively Q1 Oregon,N.A. Personal Trust and Financial Services PAGE 9 f /rs't P.O. Box 1067 Medford,OR 97501-0077 01riterstate 503 776-5607 Bank Northwest Region March 2 , 1992 City of Ashland Ashland, Oregon Re: Robert A. Skinner Estate 392093 As Bob Skinner' s Administrative Officer with First Interstate Bank Trust Department, I have been asked by Bob to write this letter. Its ' purpose is to verify Bobs financial ability to buy into Ashland Air and have the backing to establish a more complete and profitable business. Although I cannot know what it will take dollar wise to do this, I can state that Bob has the financial basis in his trust alone, excluding any other personal equity he may have, to capitalize the business with the initial $50, 000 he has stated and cover any expansion he deems necessary as the business grows. Sincerely, Robert D. Diller Trust Officer RDD: cl Mom rFDIC PAGE 10 BUSINESS PHILOSOPHY To operate an aviation orientated business in Ashland. Providing the necessary services to fulfil the publics needs. To operate a business. with honesty and integrity in representation of the City of Ashland. To be successful in order to grew and expand with the continued growth of Ashland and the Roque Valley. BUSINESS PLAN I . Establish Maintenance Facility A) Type of repair capability 1 . ) Annual inspections 2. ) Major and minor airframe repair 3. ) Major and minor engine repair and replacement 4. ) Avionics installation 5. ) Major aircraft rebuilding and renovation B) Establish parts department 1 . ) Refer to Appendix C for listing on initial parts inventory C) Equip . shop 1 . ) Refer to Appendix D for listing of initial shop equipment D) Reference manuals and microfiche 1 . ) Manuals and microfic=he will be purchased for all major single engine aircraft (Beech, Cessna, Mooney, Piper .) . Additional manuals will be purchased for any additional single or twin applications necessary. PAGE 11 E? Merchandising 1 . ) A monthly advertising budget will be established utilizing local periodicals, newspapers and western states aviation periodicals. 2. ) Promotional activities will be scheduled throughout the year to create local public interest (.Ex: Open House, Air Fair , Fly Ins, etc . ) II . Flight Operations A) Type of flight operations 1 . ) Airc=raft rental utilizing Cessna 150, 172, 182, a twin engine aircraft (type yet to be determined) . 2. ) Flight instruction for private, instrument , commercial , and multi-engine will be available. 3. ) Private, instrument , and commercial ground school will be offered on premises. 4. ) Aircraft charter ( 135 certificate) will be available utilizing Cessna 182 and a twin engine aircraft . 5. ) Contracts will be pursued through various agencies (Ex: Forest Service, Courier Service, etc . ) . E. ) Scenir_ . flight for local area to be offered 7. ) Future goals to include helicopter , acrobatic and seaplane training and .rental . III . Rental Czar Operations A. Set up and operate a rental car fleet utilizing 3 to 5 g=ars in the beginning and to expand as the demand deems nec=essary. PAGE 12 IV. Business Operations A. Organize all ac=counting systems creating accurate financial information including a financial statement can a monthly basis. B. Computerize all accounting allowing for monthly billing statements and necessary . financial reports. C. The proposer will establish a corporation if the proposal is acceptable to the city. -V. Personnel A. Initial operation to include 1 mec=hanic , 1 chief pilot , flight instructors. B. Ground operations will include 2 employees to cover -fuel dispersement , answer phones, assist in shop, man the unicom, assist customers through out the hours of operation. Win. VI . Construction and Renovation (Proposed) A. Equip maintenance hangar with heat and insulation in order to create a suitable working environment through- out the year . Proposer feels a capital improvement of this nature should be the responsibility of the lessor . Lessee would consider options. Ex: Lessee to fund the heat and insulation improvements in lieu of lease subsidies amortized for a term agreeable to bath parties. Estimated cost is approximately $8, 000. B. Remodel original building, removing older rest rooms to allow for an office and a suitable pilots lounge and briefing roam. Estimated cast at $2, 500. PAGE 13 NET WORTH STATEMENT The net worth statement (RE: Appendir, Ai of proposers financial condition is regarded as private information. The proposer requests that this information be limited to the review of only the persons necessary in the decision making context of this proposal . Sincerely, a Robert A. Skinner Proposer CHIEF PILOT AND CHARTER, PILOT PAGE 14 Peter A. Wolford Peter would be employed as chief pilot and primary charter pilot . It is understood that Peter is submitting a separate proposal fop the lease of the Ashland Airport . Peter has indicated to me his primary objective is to work at the airport and is more than willing to come into my employment if I prevail in the lease selection process. Peter has very broad experience in the areas necessary to fulfil the requirements of the position noted. Experience is as follows: -ATP, Commercial pilot airplane SEL/MEL; instrument -holds current class I medical certificate, no limitations -6000 hours total time, 4500 multi engine, 2500 single engine, 350 turbo prep Peter 's primary responsibility would be to set up and acquire . 135 c=ertificate for the business and insure compliance with all requirements. To start up and promote all charter operations and government contracts. Peter ' s past experience and professional approach will be an asset to the FBO. Refer to Appendix E for resume. FLIGHT INSTRUCTOR AND CHARTER PILOT PAGE 15 Robert Kocak, Jr . Robert would be employed full time as a flight instructor and charter pilot . Robert currently is employed at Logan &< Revis Air Inc . , along with running his own business, Eagle Aviation. He is currently certified as follows: -commercial pilot airplane SEL/MEL; instrument -ATP written completed and check ride to be taken within next 00 days -holds current class/medical certific=ate with no limitations -2050 hours total time, 700 multi engine, 1027 cross country, 1350 single engine Robert has been very aggressive in his flight instruction in the past year logging 800 hours of instruction, 27 of his students took their :heck rides with only 3 failing the _1st time. Robert will be a great asset in the start-up and operation of the flight training program at the Ashland Airport . Reference Appendix F for resume MAINTENANCE PAGE 1E Con Singley, A&P, IA Con is currently employed by Logan & Revis Air Inc . in Medford and has worked there for the past 22 years. Con is a licensed A&P mechanic and holds his Inspection Authorization. Con has experience in all . phases of general aviation repair and maintenance including: -major airframe and powerplant repair -overhaul and maintenance including larger turbine engine aircraft (Ex. Beech king Air , Cheyenne etc . ) and previous helicopter experience in the military. Can' s principal position would be to operate and manage the maintenance operation. Con' s vast experience in all phases of the Aircraft Maintenance operations will provide the FBO and the city with a top notch facility for most all areas of Aircraft Maintenance. He will be a key asset to the aver-all operation of the Ashland Airport FBO. Con Singley 1601 Brookdale Ave. Medford, OR 97504 ' 772-9272 FEE COLLECTIONS PAGE 17 A) All fee collections will be collected as follows: 1 . ) Hangar fees will be billed on a monthly basis and payment to the city will be made on the 10th of the month following the month fees are due. 2. ) Tie down fees will be billed on a monthly basis and payment to the city will be made on the 10th of the month following the month fees are due. 3. ) Transient tie dawn fees will be collected at the time of arrival or when the FBO opens the fallowing morning. All aircraft will be tagged to notify owners on late arrivals. Payment to the city will be on the 10th of the month following month of collection. HOURS OF OPERATION A) FPO: 8 am to 5 pm 7 days a week: B) Maintenance: 8 am to s pm Monday through Friday C) Fuel Sales: 8 am to 5 pm 7 days a week:. Seasonal adjustments will be made to offer servic=es throughout the majority of daylight hours. FINANCIAL FORECAST PAGE 18 All figures are based on monthly averages from annual totals. The business volume fluctuates dependant on seasonal activity. I am utilizing very conservative figures based on an average after 12 months of continuous operation. Please note the majority of expense structure is directly proportional to sales in that category.. Fuel sales are based on past performance in which I feel is a very low number compared to the potential . Maintenance and parts sales are based on one mechanics production. My goal is to employ a second .mechanic within the first 12 months of operation. Various ether profit centers are being researched and my goal is to have in operation within the first 12 months, avionic sales and installation, flight contracts, aircraft sales, expanded charter operations, aircraft refurbishing and rebuilding (winter projects) . . PAGE 19 OPERATING EXPENSES: MONTHLY AVERAGE Administrative salaries $2, 500 Accounting 75 Advertising and promotion 500 Auto and truck expense (Co. and rental ) 250 Dues and subscriptions 25 Insurance - General liability 240 Insurance - Aircraft 930 Insurance - Workman' s comp. 450 Legal 100 Licenses 20 Office Expense � 150 Rent 1 , 000 Repairs and maintenance 250 Supplies - General 100 Taxes - Payroll 350 Telephone 250 Utilities 300 TOTAL $8, 030 ' ` ` PAGE 20 COST OF SALES: MONTHLY AVERAGE ` Fuel (5000 x 1 . 45) $7, 250 Oil ( 120 x 1 . 50) 180 Flight materials and pilot supplies 600 Aircraft parts 1 , 400 Payroll - Mechanical 2, 400 Payroll - Chief Pilot (Base) 1 , 200 Payroll � Line techs (2) 1 , 600 Payroll Tax (ss and unemp^ ) 362 Workman ' s Comp. 463 Payment to City - Hangars 1 , 612 Payment to City - Tiedcwns 360 Lease Back payments - 172 647 � 340 1 , 484 Flight and ground training 350 Fuel flowage to City (5000 x . 05) 250 Shop supplies 200 Taxes excise fuel 50 Maintenance and fuel - Company aircraft 1 , 642 ' TOTAL COST OF SALES $22,650 TOTAL OPERATING EXPENSE 8p090 TOTAL EXPENSE $30,740 PAGE 21 REVENUE: MONTHLY AVERAGE Sales - Fuel (5000 x 1 . 95) $ 9, 750 Sales - Oil 240 Sales - Flight materials and pilot supplies 1 , 000 Sales - Aircraft parts 2, 000 Sales - Rental cars 1 , 850 Sales - Repair and maintenance 6, 080 Sales - Hangar rent ( 10 @ 100, 10 @ 115 ) 2, 150 Sales - Monthly Tiedown (20 @ 24) 480 Sales - Aircraft rental - 150 (50 x 3B) 1 , 900 172 (20 x 58) 1 , 160 182 (20 x 90) 1 , 800 Sales - Charter (8 x 300) 2, 400 Sales - Flight and ground training (20 x 20) 400 Income insurance payment from leaseback aircraft 535 TOTAL $31 , 770 TOTAL REVENUE $31 , 770 TOTAL EXPENSE 30, 740 TOTAL INCOME BEFORE TAX $ 1 ,040 PAGE 22 ANNUAL GROSS FORECAST MAINTENANCE: Annual Gross Sales Labor $ 72, 960 Annual Cost of Sales Labor 28, 800 SALES GROSS-MAINTENANCE $44, 160 FUEL: Fuel Sales (60, 000 x 1 . 95) $117, 000 Cost of Sales (60, 000 x 1 . 50) 90, 000 SALES GROSS-FUEL 27,000 AIRCRAFT RENTAL: Sales 150 (600 x 38) $ 22, 800 172 (240 x 58) 13, 920 182 (240 x 90) 21 , 600 GROSS SALES-ACRENTAL 58, 320 COST OF SALES: Fuel $ 17, 316 / Lease Back ( 172) 7, 764 Maintenance 39900 Insurance 4, 550 ^ NET EXPENSE <33, 530> TOTAL SALES GROSS-AC RENTAL $24, 790 PAGE 23 PARTS: Gross Sales � 24, 000 Cost of Sales 16, 90O SALES GROSS-PARTS $ 7, 200 CHARTER: Gross Sales (96 X 300) $ 2R, 800 Cpst of Sales Lease Back 20, 73F, pil"t 2, 40C JE Tctal C 23 cst �f Sales , 1 SALES GROSS-CHARTER $ 5,664 RENTAL CARS-. Gross Sales $ 22, 500 Cost of Sales ' 400 Maintenance 2, 400 Insurance 3, 000 Tctal Cost of Sales 5, 400 SALES GROSS-RENTAL CARS 17' 100 PAGE 24 FLIGHT MATERIALS & PILOT SUPPLIES $ 12, 00�> 17=1st _it Sal. es 7, 200 SALES GROSS-MAT. & SUPPLYS $ 4,800 TOTAL ANNUAL SALES GROSS-ALL DEPARTMENTS $130, 6�4 ANNUAL GROSS SALES - RATIONALE PAGE 25 MAINTENANCE: Gress sales figures are based on 160 hours of production (billable time) per month at the projected shop labor rate of $38. 00 per hour . Cost of sales is the mechanics salary of $15. 00 per hour . A second technic= ian would increase profitability based on $40, 000. 00 plus dollars per year in sales grass per tec=hnician. FUEL: Gross fuel sales are based on an annual average of 5000 gallons per month. This figure is a conservative figure based can the last 5 years of fuel sales (87 thru 91 ) which averaged 4356 gallons per month. The potential fuel sales could average 7000 per month if the FRO maintains competitive pricing and with the addition of .jet Biel . AIRCRAFT RENTAL: Gress sales are based on the following projected figures; Cessna 150, 600 hours per year at $38. 00 per hour , Cessna 172, 240 hours per year at $58. 00 per hour , Cessna 182, 240 hours per year at $90. 00 per hour . These figures are realistic for the aggressive flight training program the FPO intends to offer . ' � PAGE 26 PARTS: Gross sales figures are based on a figure of $. 33 parts sales to every dollar of labor sales. The potential for growth is dependant on the F8O' s ability to be competitive with the local ^ part supply sources. This may cut profit margins but the volume should increase with this philosophy. CHARTER: Gross sales figures are based on 8 hours per month average at 300 pet hour . These figures would he based on utilization of a Cessna 340. This type of service has unlimited potential . Goals in this area would be to establish some good corporate and contract accounts. RENTAL CARS: Gross sales figures are based on utilizing 5 cars with 50% utilization per month at $25. 00 per day. Ashland' s tourist industry requires a great demand for rental cars. With only one source currently available only on weekdays, the potential for another source to profit is good. FLIGHT MATERIALS AND PILOT SUPPLIES: Gross sales are estimated at $1000. 00 per month average. This is a product that will increase as the rental and flight training increase. PAGE '27 FINANCIAL CASH SITUATION The initial capitalization of the business will be with $5, 000. 00. The balance of the money necessary for start up and operation will be a loan to the corporation from myself. Repayment schedule to be deferred for 1 year to allow for initial lasses that may be incurred in the beginning stages of the operation. Purchase Cessna 150 $12, 000 Purc=hase necessary shop equipment not already owned by mechanic . and owner 5, 200 Purchase initial parts inventory 4, 300 Purc=hase necessary shop manuals and microfitch equipment 2, 200 Purchase initial fuel and oil inventory 15, 000 Purchase necessary office equipment including business forms, phones, furniture, etc . 3, 000 Purchase 3 rental cars average cost of $2, 500 7, 500 Corporate and legal fees 1 , 000 General fees and licenses 500 Operating capital 10, 000 TOTAL INITIAL CAPITALIZATION $60,700 PAGE zs The proposed lease has been reviewed and is in genera] acceptance ether than the following areas. 1 . ? DESi_RIPTION OF LEASED PREMISES: In addition to the description noted in the proposed lease the lessee requires ten designated parking places in the parking lot for utilization of rental cars and company vehicle parking . 2. ? TERM: The lease would start effective February 1 , 1993, for a germ of 5 years. The lease shall contain an extension clause that allows a 5 year extension if the lessee operates within the guide . lines pre set in the lease. Discussions as far as terms' and conditions need to be more precisely stated and not open ended. 3. ) The following sums and amounts are proposed: RENT: The rent is proposed at $1 , 000. 00 per month, paid monthly in advance on the 1st day of the month. FUEL FLOWAGE FEE: A flowage fee of $ . 05 per gallon is proposed to be paid on the 10th of the month following the month in which the fuel was used or sold. FREIGHT HANDLERS FEE: The freight handlers fee to be administered by the lessee. It is proposed to pay the city 75% of collected fee' s on the 10th of the month following the month collected. TIEDOWN FEES: The monthly tiedown fees to be administered by the lessee. It is proposed to pay the city 75% of collected tiedown fees both monthly and transient on the 10th of the month following the month fee is collected. PAGE 23 HANGAR RENTALS: The monthly hangar rental fees to be administered by the lessee. It is proposed to pay the city 75% of hangar rental fees on the 10th of the following month that hangar fees are due. It is understood that the lessee has the ability to charge late or delinquency fees for delinquent payments and with city' s permission, take further action for accounts over 60 days ` past due. The lessee should have the option of renting a portion of the maintenance hanger on a month by month basis if the m1aintenance facility does not require the entire structure in the early stages of operation. Ex : A single mechanic does not require 6000 square feet of hangar space to operate efficiently. Considerations are being made to insulate and heat the maintenance hangar throughout the winter months and a partition would he dropped in the center to allow for more efficient energy savings on heat and comfortable working conditions throughout the cold winter months. The unused space should be available to the lessee to utilize at their discretion. GROSS RECEIPTSi The revenue from shop activities should not be subject to a surcharge above $250, 000 in gross receipts. The potential of sel.ling some large ticket items is feasible (Ex: ' Reman engines) and could exceed that gr"ss sale figure yet not net a high profit margin to the maintenance facility. UTILITIES: The lessee does not feel responsible for expenses to collect solid waste as in septic pumping. The lessee [eels the septic system on the leased premises should be in good working order and not the responsibility of the lessee. , PAGE 30 MAINTENANCE AND REPAIR: Lessee feels in addition to the items noted as the city' s responsibility, the heating and air conditioning equipment should be maintained by the city. INDEMNIFICATION: Lessee will not take responsibility for hazardous waste claims on existing circumstances, conformance to state and federal regulations for fuel storage facilities, underground storage tanks, required leak detection systems, removal and cleanup of storage tanks or any other requirements necessary to comply with federal or state requirements on existing property or equipment . DESIGNATION OF ESSENTIAL EMPLOYEES; ASSIGNMENT: Lessee feels that essential employees have no affect on the status of the lease. The city is granting the lease to the proposer and shall not regulate his ability to operate the business in the best interests of the corporation. Lessee shall have the ability to / hire and fire employees as he sees necessary and the city shall consider their choice of the lessee is going to include proper judgement as to his ability to make these decisions INSURANCE: Reference to Appendix R for proposed Insurance coverages. / � ^ PAGE 31 ^ This proposal is designed to allow the prcposer to operate the business in a manner which would allow f"r a successful business and alsc maintaining some security of the proposers investment . The proposer may consider some negotiation if the city finds this proposal unacceptable. As the acting airport manager , the proposer assumes the responsibility for all commercial activity at the airport and submits this proposal for the lease of the F8O as stated in the RFP' Sincerely, Robert A. Skinner ' ' g',:p C; AYY�NLIX t3 SKINNER AVIATION Ashland, Oregon October 1992 PHOENIX PROPOSED COVERAGES FLEET POLICY Aircraft Liability: $1, 000, 000 CSL $100, 000/Passenger Hull - All Risk: Stated Values Deductibles: $100/$1, 000 Non-owned Liability: . $1, 000, 000 CSL $100, 000/Passenger Non-owned Hull : $50, 000/occurrence $1, 000 Deductible Student/Renter Liability: $100, 000/occurrence Including Passengers Aircraft Medical: $1, 000/person $6, 000/occurrence AIRPORT POLICY Premises Liability: $1, 000, 000 CSL Premises Medical: $1, 000/person $5, 000/occurrence Products/Completed Ops: $500, 000 CSL Hangarkeepers' Liability: * $100, 000/aircraft $1000 Deductible $500,000/loss *Alternate Hangarkeepers: $100, 000/aircraft $300, 000/loss APPENDIX B SKINNER AVIATION Premium Recap I. FLEET COVERAGE A. Aircraft ANNUAL AIRCRAFT VALUE PREMIUM Cessna 150 $ 10, 000 $ 1, 400 Cessna 172 18, 000 2, 350 Cessna 182 45, 000 3, 350 Cessna 340 90, 000 4 , 050 $ 11, 150 B. Add'1 Coverages Non-owned liability $ 250 Non-owned hull liab 625 Aircraft medical Incl . Student/renter liab Incl. TOTAL $ 12 , 025 II. AIRPORT COVERAGE *ALTERNATE A. Premises Liability $ 700 $ 700 B. Premises Medical Incl. Incl . C. Products Liability 950 950 D. Hangarkeepers liability 2 , 000 1, 250 TOTAL $ 3, 650 $ 2 , 900 III. RE-CAP A. Fleet coverage $ 12, 025 $ 12, 050 B. Airport coverage 1 3 , 650 2 ,900 GRAND TOTAL $ 15, 675 $ 14 ,950 INITIAL PARTS INVENTORY Appendix C SPARK. PLUGS 1-Box.; REM-40E 1-D x REM-38E I-Box RHD-32E 1-Box: RHM-38E OIL FILTERS CH-40108 CH-48109 C:H-48110 BRAKE LININGS to 66-105 10 66-106 10 66-109 GASKETS 10 AN900-8 10 AN900-10 10 AN900-11 10 AN900-12 10 AN900-13 10 AN900-14 10 AN900-15 10 AN900-16 10 AN900-17 10 AN900-18 lip AN900-20 10 AN900-24 10 AN900-28 TIRES/TUBES 1 5. 00-5 TIRE 1 5. 00-5 TUBE 1 6. 00-6 TIRE 1 6. 00-6 TUBE LAMPS 4509 LAMP 1 4522 LANDING 10 1777 12V TAIL NAV. LITE 5 1512 NAV. LITE 5 1524 NAV. LITE HARDWARE/CLAMPS 1 AN BOLTPACK 1 AN NUTPACK 1 AN WASHEF:F'ACk:: 1 AN SCPEWPACk:: 10 MS21919-DG2 THRU DG14 ADEL CLAMPS 5 AN918-2D NUTS 5 AN818-3D NUTS 5 AN818-4D NUTS 5 AN818-51) NUTS 5 AN818-6D NUTS 5 MS20819-2D SLEEVES 5 MS20819-3D SLEEVES 5 MS20819-4D SLEEVES - 5 MS20819-51) SLEEVES 5 MS20819-6D SLEEVES 1 PARKER O-RING K.IT 10 AN901-54 SCHRADER VALVE WASHERS 5 CCA-1419 DRAIN VALVE SEALS 5 CCA-1319 DRAIN VALVE SEALS 5 CCA-1369 DRAIN VALVE SEALS 5 CC:A-1269 DRAIN VALVE SEALS lift 2 ' #8 SCAT DUCTING lift 2. 5" #10 SCAT DUCTING lift 3" #12 SCAT DUCTING 10ft MIL-H-6000-1 /4" 10ft MIL-H-6000-5/16" 10ft MIL-H-6000-3/8" MAGNETO PARTS BENDIX 1 BENDIX MASTER SERVICE MANUAL 1 10-357173 BREAKER POINTS 1 10-357174 BREAKER POINTS 1 10-51676 CAPACITOR 1 10-382584 BREAKER POINTS 1 10-382595 BREAKER POINTS SL 10[-.: 1 SLICK MASTER.. SERVICE MANUAL 1 M0998 CONTACT POINT KIT 1 M3064 CAPACITOR.. 1 M3081 BREAKER POINTS 1 M3637 BREAKER POINTS CONTINENTAL PARTS 10 534857 VALVE COVER GSKTS 10 631544 EXH FLANGE GSKTS 6 628260 EXH FLANGE GSKTS 10 536413 INTAKE FLANGE GSKTS CONTINENTAL PARTS (cont ) lip 535933 OIL SCREEN FELT GSKTS 20 534614 PUSHROD HOUSING PACKING 6 639660-13 INTAKE MFLD HOSE 1 539547-32. 1' ALT DRIVE FELT 1 539547-32. 00 ALT/GEN DRIVE PELT 1 539547-30. 00 GEN DERIVE BELT 10 534751 MAG GSKTS LYCOMING FARTS to 75906 VALVE COVER GSKTS 10 67193 VALVE COVET: GSKTS 10 71973 INTAKE FLANGE GSKTS -10 75118 EXH FLANGE GSKTS 10 77611 EXH FLANGE GSKTS 20 70310 SHROUD TUBE SEALS 20 LW-18661 SHROUD TUBE SEALS 10 61173 OIL SCREEN HSNG GSKTS 10 52224 MAG GSKTS 10 LW-12681 MAG GSKTS 4 69603 INTAKE COUPLING HOSE (360) 4 STD-1196 INTAKE COUPLING HOSE (320) MISC SUPPLYS 1 CASE 15W-50 OIL 1 CASE 40W OIL 1 CASE 50W OIL 1 5ga1 DRUM 5606 HYD OIL 1 55ga1 DRUM SOLVENT ^ ^ SHOP EQUIPMENT Appendix D MEYER JACK SET BATTERY CHARGER BOOSTER ` 02 & ACETYLENE BOTTLES WITH REGULATORS SPARK PLUG CLEANER TESTER SPARK PLUG VIBRATOR Model #2600A BENCH GRINDER MICROFICHE READER ( incl subscription to all necessary microfiches) ATS SHEFTMETAL KIT (Rivet gun, clecc' s etc ) EGT TESTER/CALIBRATOR CUT TESTER/CALIBRATOR NITROGEN BOTTLE W/rRESSURE GAUGE DRILL PRESS ' APPENDIX E PETER A. WOLFORD 815 Tyler Cheek Rd. Ashland, Or. 97520 (503) 482-7122 RESUME, PERSONAL Born: November 14, 1951 DATA Married, one son EDUCATION College--Lewis & Clark, Portland, Orcron. B.A., with Honors, A- grade average, 1975. Overseas siadics in Tokyo, Japan and Medellin, Colombia. S.A.. in Lewis & Clark Forcign Studics Program. High School--The Thacher School. Ujai, California. LANGUAGES Spanish - Oral and written. Japanese - Oral (Fluent at time of studies in Japan) and stone written. EXPERIENCE Presently - Operating White Cloud Soaring. Giving glider rides in the Ashland area. 1982 President and founder of Paragon Air, Inc., an air charter business operating in Hawaii under FAA to Part 135 Certification.. Operations include governmental, medical emergency and passenger September charters. Developed this busincss from start-up in 1982 to approximately $170,000 gross in 1991 calendar year 1988, with an excellent reputation for competence, and quality of service. Management experience includes familiarity with: public relations; computerized financial reporting; compliance with state and federal business tax requirements; corporate filing requirements for small business; advertising and promotion on a small business level; negotiation of charter arrangements with governmental agencies and private businesses; and experience with FAA procedures nn certifiraiion, inspection and maintenance requirements. Current Multi-Engine ATP Pilot wilt over 5,000 hours. 1977 Manager for family investment interests in Hawaii, and concurrently established my own aircraft to rental business. Also. managed Maui Flight Center (fuel sales and aircraft rental and training). 1985 1975 Disneyland, Anaheim - Consulting basis: Preparation and coordination of presentations to demonstrating the cultural matrixes of various South American and Asian countries. And, 1977 marketing possibilities with these programs and associated parades. OTHER Exploration. Two trips to the headwaters of the Amazon River and crossed the Choco Jungle INTEREST following die Rio Atrato in Colombia. Climbed 19,000' Mi. Cotopaxi in Ecuador and Mt. Fuji in Japan. Athletic. Horseback (Gymkhana Champion So. Ca. 1975). Sailing and marine navigation ;K-43). Licensed Divc Instructor. Educational. Teaching, Outdoor School, Or., 2 years. Intcrvicw:n,n- for Lewis & Clark Overseas Dept., 2 years. Administrative, Waldorf School, Ashland, Oregon. APPENDIX E REFERENCES Milton Howell 4091 223`' Place S.E. Issaquah, Wa. 98027 (206) 329-7649 Dr. Howell ran The Hana Medical Center, I flew patients for him for about eight years. He knows me and my skills perhaps better than anyone. Lou Guirado-President, San Francisco French Bread Co. 7801 Edgewater Dr. Oakland, Ca. 94621 Liebert Langraf-President Keoloha Hana Maui Inc. Keoloha Hana Maui, Inc. Hana, Hi. 96713 (808) 248-7233 I flew Liebert and his clients and guests (at The Hotel Hana Maui) for many years. I also flew their Board of Directors and investors, this included both the first and fourth richest men in the world. Harold Hardcastle-Owner, The Bakery-Lahaina and Kona 991 Limahana Place Lahaina, Hi. (808) 667-9062 I have known and flown Harold for the past fifteen years. Shep Gordon-President, Alive Enterprises Alive Enterprises 8271 Melrose Ave. W.L.A., Ca. 90046 (213) 852-1100 George and Susie Swindells 1225 Acacia Drive South Salem, Or. 97302 (503) 364-1225 Torn Cantwell 957 Harmony Lane, Administrator for The Waldorf School in Ashland Ashland, OR 97520 (503) 488-3535 CURRENT ADDRESS TELEPHONE CONTACTS 2056 Sandra Place (503-779-2871) Medford, OR 97504 OBJECTIVE: Career Pilot FLIGHT RATINGS: Commercial Pilot: Airplane SEL/MEL; Instrument Flight Instructor: Airplane SEL/MEL; Instrument Medical Certificate: FAA Class 1, no limitations ATF Written FLIGHT TIMES: Total Time_2Q5Q Multi Engine 700 Instrument 125 Cross Country 1027 Single Engine 1350 Night 120 WORK HISTORY: Aug 91 - Present Logan & Reavis Inc., Medford, OR: CFII,Part 135, U.S. Forest Service,Oregon Dept. of Forestry Jul 91 - Present Eagle Aviation, Medford,OR: Multi Engine Instruction Jul 91 - Aug 91 Ashland Air Inc., Ashland,OR: CFI,MEI Oct 88 - Aug 91 Owner Equity Loans &Investments,Phoenix,AZ: Mortgages EDUCATION; College: Mesa C.C,Scottsdale C.C., Arizona Attended 2 years High School: Saguaro High School, Scottsdale, Arizona Graduated 1971 Other: Arizona Flight School,Prescott, Arizona Aero Mech Aviation,Scottsdale, Arizona Mortgage Brokers's Training, Ford Schools Of Real Estate,Phoenix, Arizona Chandler Flyers, Phoenix,Arizona 1978 PERSONAL INFORMATION: D.O.B.: 10/13/53 Johnson City,N.Y. Height: 5 feet 11 inches Weight: 180 +/-lbs. Marital Status: Married / Two Children 12, 7 AVAILABILITY: With Notice 4 OF ASA( Pmorandum GkFGGa.• November 10, 1992 1L1Q. Airport Commission r ram: Steven Hall, Public Works Director 1I��Pt1: FBO Proposals The Airport Commission has requested a brief synopsis of the six proposals received by staff. That information is on the attached sheets as well as the full proposals from each proposer. The only two who met the requirements of the request for proposals were Greg Reeser and Bob Skinner. James Swensgard indicated he had three years as a fixed base operator in Montana and Tennessee. One major concern Pam and I have is the "loss" of revenues based on the two complete proposals: Under Scott Contract = $45, 658 income Under Reeser Proposal = $33 , 164 income, loss = $12 , 494 Under Skinner Proposal = $36, 435 income, loss = $ 9 , 223 The only account available for a reduction is capital outlay. That amount is set aside for improvements to the fuel system required by the Oregon . Department of Environmental Quality ($10, 000) and rebuilding the remainder of the runway lights ($3 , 000) . In any case, this will be an extremely difficult year to figure out how to financially survive, let alone operate . the airport. I am going to have .to review our expenditures and see where we can cut back after the end of November. SMH:rm\Airp\FBOSmry.mem cc: Brian Almquist, City Administrator encl: Budget RFP Summary AIRPORT FUND 280-51 -----------------------I -=------------------------------------- ' BUDBET ESTIMATE ACCOUNT DESCRIPTION OF PROPOSED APPROVED 1991-92 . 1991-92 CODE REDUIREMENTS 1991-92 1991-92 ----------- ---------- -------- ------------------------------ ----------- ----------- Materials and Serices 7,200 f 7,200 605.000 Central service charges f 8,600 f 300 250 608,100 Commissions Airport 300 1,100 0 609.000 Contracted services 1,200 2,000 2,000 617.000 Insurance 2,000 350 619.000 Licenses i Permits 400 1,000 7,000 620.000 Maintenance 8,000 100 621.000 Miscellaneous 200 200 350 636.7001-Office supplies 500 1,000 350 640.000 Travel and training 500 4,700 3,B00*_ 642.000 Utilities 3,800 ----------- ----------- 23,500 21,400 Total Materials and Services 25,500 0 Capital Outlay 5,900 704.000 Improvements other than building 2,000 Rebuild Runway Lighting 3,000 7,150 Fuel Storage Improvements 10,000 Operating Transfers Out 20,000 20,000 910.530 Transfer to Debt Service Fund 20,000 920.000 Contingency 4,000 --------- ----------- -----—---- --------—- 9,829 940.000 Unappropriated ending fund balan 0 --------- ----------- ----------- ----------- --------- ----------- -------- ----------------------------- ---------- ---------- - 49,400 f 60,379 TOTAL REAUIREMENTS f 62,500 f 0 i AIRPORT FUND 280-51 --------------------- -------------------------------------- ---—------------------ BUD5ET ESTIMATE ACCOUNT DESCRIPTION OF PROPOSED APPROVED 1991-92 , . 1991-92 CODE REQUIREMENTS 1991-92 1991-92 Materials and Serices 7,200 f -7,200 605.000 Central service charges f 8,600 f 300 250 608.100 Commissions Airport 300 1,100 0 609.000 Contracted services 1,200 2,000 2,000 617.000 Insurance 2,000 350 619.000 Licenses I Permits 400 7,000 .7,000 620.000 Maintenance 8,000 100 621.000 Miscellaneous 200 200 350 636.700'-Office supplies 500 1,000 350 640.000 Trivel and training 500 4,700 3,BOO 642.000 Utilities 3,800 23,500 21,400 Total Materials and Services . .25,500 0 Capital Outlay 5,900 704.000 Improvements other than building 2,000 Rebuild Runway Lighting 3,000 7,150 Fuel Storage Improvements 10,000 Operating Transfers Out 20,000 20,000 910.530 Transfer to Debt Service Fund 20,000 920.000 Contingency 4,000 ------- `--------- 4 ----------- -- ----- 9,829 940.000 Unappropriated ending fund balan 0 ----------------------------- ------'---- ---------- 49,400 f 60,379 TOTAL REQUIREMENTS f 62,500 f 0 L_ J . ° o. ee ° - . Y v t: if ff sm if If if s� �2 i tl I if II Ii�r d Ii•. _ : qa 1 Y yt 4..t2 to 'it w rt�r3 zt: It I ,'c . '3 4' tt ✓ x'f� ,% " {� rYst am I ( _ � Y }�y y 3 � isil N s {i 'um& YII y . W E C5 idi. rz �4s � nw esa _ Q Ila Al2 X 9 : o • � o s MPO " o � eo r I 1 2 ANY Ii a I. I. it 1 0 q, g� *I o ' IN 1p it s _ , . it it I II WE it III I l 7 . r { E; N F ' i� I , '� 14 ➢ ' II I A s' _, � z4sris°f I I e �a II I 'Rai e III 5 a. I IN I� i o 3 I I% pp pp I IN . jiI it I `p �k AM, I All Pi it X` n k k{K ep I it .AIRPORT FUND 2e0-01 -------- ----------------------1 --------------------------------------- 1------------------------------------ - !DGETED ACTUAL ESTIMATED ACCOUNT DESCRIPTION OF PROPOSED APPROVED ADOPTED 991-92 12/31/91 1991-92 CODE RESOURCES 1992-93 1992-93 1992-93 -------- ---------- ---------- -------- ----------------------------- ----------- ----------- ----------- 5,100 12,359 $ 12,359 405.000 Working capital carryover $ 10,000 $ $ $ --=---- `--------- ---------- ----------- ----------- ---------- Charges for Services 2,800 Fuel Fees 2,800 18,100 Hangar Rent 20,600 Closed $115, Open $100 4,500 Tiedorn Fees 5,200 Tiedown $5/night, $24/month 1,200 Green Utility Fee 900 200 Freight Fees 450 1001= Rent - Graham 135 Op'n 350 0 Rent - New.Land Leases 400 3,800 Land Lease - SOS 3,900 44,000 18,986 16,800 440.310 Rent - Airport - FDO 17,300 51,900 300 282 520 . 470.000 Interest on Investments 600 Operating Transfers In 0 0 0 492.110 Transfer from General Fund -0 0 0 ------------------- ------'---- ----- -------- 49,400 31;626 $ 60,379 - TOTAL RESOURCES $_ 62,500 $ . 0 $ 0 $ ASHLAND PARK COMMISSION INDEMNIFICATION AND HOLD HARMLESS AGREEMENT FRED TAYLER MEMORIAL FOUNDATION Indemnification and hold harmless agreement made this day of December, 1992 between the City of Ashland, acting by and through its Ashland Park Commission ("Commission"), and the Fred Tayler Memorial Foundation ("Foundation"). RECITALS: A. The Foundation has generously donated and intends to continue to donate funds to the Commission for improvement of Lithia Park. B. These funds have been instrumental in assisting the Commission accomplish many of its goals in the improvement and beautification of Lithia Park. C. The Commission and Foundation wish to memorialize their understanding as to the indemnification of the Foundation by the Commission for any liability arising from activities in Lithia Park associated with projects or improvements financed in whole or part by the Foundation. For and in consideration of the funds donated to the Commission by the Foundation and for the sum of one dollar from the Foundation, the receipt and sufficiency which is acknowledged by the Commission, Commission and Foundation agree: 1. Title. All improvements to Lithia Park funded in whole or part, in the past or in the future, by the Foundation shall be the property of the City of Ashland, unless otherwise agreed in writing by the parties. 2. Indemnification. Subject to the limitations imposed by the Oregon Constitution, applicable statutes, and by the Oregon Tort Claims Act, the Commission shall defend and indemnify, save and hold harmless, the Foundation, its board members, officers, agents, and employees from any and all claims, actions, costs, judgments, damages or other expenses resulting from injury to any person (including injury resulting in death) or damage to real or tangible personal property (including loss or destruction), caused by the negligence or other tortious acts of the Commission (including, but not limited to, acts and omissions of the Commission's officers, employees, agents, contractors, and subcontractors). 3. Insurance. The Commission shall, at all times during the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this contract, blanket contractual liability, products and completed operations, owner's and contractor's protective insurance and comprehensive automobile liability including owned and non-owned automobiles. The limit under each policy shall be a minimum of $1,000,000 per occurrence (combined single limit for bodily injury and property damage claims). The PAGE 1—AGREEMENT (p:parks\tayler.K) Foundation, its board of directors, officers, employees and agents shall be named as additional insureds. FRED TAYLER MEMORIAL FOUNDATION ASHLAND PARK COMMISSION By By Its Chair By CITY OF ASHLAND Its BY Mayor Cathy Golden BY Nan Franklin, City Recorder PAGE 2—AGREEMENT wparks\tayler.K) Document(s) Submitted at the 12/01/1992 City Council Meeting Betsy and Norman Giese 111 Nursery Street Ashland, OR 97520 29 November 1992 The44ayor and City Council City of Ashland City Hall Ashland, OR 97520 Dear Mayor and City Council. We are unable to attend the City Council Meeting scheduled for 1 December 1992 . We would like to take this opportunity to endorse the proposal put forward by the Parks and Recreation Department for the funding of Open Space in the City of Ashland. We wish to add our voices to those requesting that the Parks and Recreation Department proposal be put on the ballot for the up- coming elections. Respectfully, BETSY S. GIESE NORMAN';)�&SE NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that tY 2m- hla d City Council will hold a public hearing on Tuesday, De mber 1, 1992, at 7:30 P.M. in the Council Chambers, 1175 E. Main Street, regarding the following: 1. P.A. 92-121, zone change and Comprehensive Plan map change from R-2 (Multi-Family Residential) to C-1 (Commercial) for property located at 150 North Pioneer St. Assessor's Map No. 09BA T.L. 11800 (Applicants: Stan Potocki and Bruce E. McLean) 2. P.A. 92-109, request for modification of Chapter 18.96, (Off-Street Parking) of the Ashland Land-Use Ordinance, to require that 50% of all required bicycle parking be covered and protected from the weather. (Applicant: City of Ashland) All interested persons are hereby called upon to express their views at the public hearing. Written -comments will also be received until Wednesday, November 25 at 5:00 P.M. at the office of the City Administrator, City Hall, 20 E. Main Street. Nan E. Franklin City Recorder PUBLISH: Daily Tidings November 20, 1992