HomeMy WebLinkAbout1992-1103 Council Mtg PACKETPV/Lnoortant: Any citizen attending Council meetings may speak on any item on the agenda, unless it
is the subject of a public hearing which has been closed. If you wish to speak, please
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rise and after you have been recognized by the Chair, give your name and address.
The Chair will then allow you to speak and also inform you as to the amount of time
allotted to you. The time granted will be dependent to some extent on the nature of the
item under discussion, the number of people who wish to be heard, and th ength of
the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
NOVEMBER 3, 1992
I. PLEDGE OF ALLEGIANCE: 7:30 P.M., Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular Meeting and Executive Session of October 20,
1992; and Adjourned Meeting of Octobe�?2, 1992.
IV. SPECIAL PRESENTATIONS & AWARDS
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions & Committees.
2. Memo from Fire Chief concerning upcoming Community Disaster Planning.
3. Mayor's appointment of Mary Ellen Fleeger to Hospital Board for term expiring
April 30, 1996.
4. Mayor's appointment of H.L. Wood to Historic Commission for term expiring April
30, 1993.
Vl. PUBLIC HEARINGS:
1. Proposed vacation of a 20-foot wide alley located between Skycrest Drive and
Sunnyview Drive. (Robert Reinholdt, et al., Applicants)
VII. UNFINISHED BUSINESS:
�/1. Adoption of Findings, Conclusions & Orders - P.A. 92-097 (Mahar Property).
2. Report by Dir. of Public Works on City water system and fire requirements.
VIII. NEW & MISCELLANEOUS BUSINESS:
1. Re-adoption of Wastewater Treatment Plant Goals/Objectives.
2. Request by Alan DeBoer for approval of transfer of lease from Southern Oregon
Skyways for hangars at Ashland Municipal Airport.
IX. PUBLIC FORUM: Business from the audience not included on the agenda.
(Limited to 3 min. per speaker and 15 min. total)
X. /ORDINANCES. RESOLUTIONS & CONTRACTS:
p- !/1. Second reading by title only of an ordinance completely replacing Chapter 18.72,
Site Design and Use Standards, of the Land Use Ordinance of the Ashland
Municipal Code with respect to implementing the recommended programs for
commercial development standards.
�2. Second reading by title only of an ordinance adopting new Site Design and Use
Standards in accord with Section 18.72.080 of the Ashland Municipal Code;
providing additional approval criteria, information, recommendations, and
interpretations for Chapter 18.72 of the Land Use Ordinance.
3. Second reading by title only of an ordinance amending AMC 2.04.090 to provide
pep, for reading of resolutions by title only.
7� 4. First reading of an ordinance providing an exemption to the transient occupancy
/ tax for rooms occupied by the homeless.
5. First reading of an ordinance amending Ordinance No. 2052, the Land-use
Ordinance of the City of Ashland and Section 18.12.030 of the Ashland Municipal
Code, to re-zone certain property from City of Ashland E-1 to R-2 and R-1-3.5P.
(Mahar Property).
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6. First reading of an ordinance adopting an amendment to the Ashland
Comprehensive Plan Map from Employment to Low-Density Multi-Family
/ Residential and Suburban Residential. (Mahar Property)
" 7. Resolution setting a public hearing on November 17, 1992 for consideration of
the formation of a local improvement district for acquisition of park property in
9 the Railroad District.
XI. OTHER BUSINESS FROM COUNCIL MEMBERS
XI I. ADJOURNMENT
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
OCTOBER 20, 1992
CALL TO ORDER: Mayor Golden called the meeting to order and led the
Pledge of Allegiance at 7:30 P.M. on the above date in the Council
Chambers. Reid, Williams, Acklin, Winthrop, and Arnold were present.
Laws was absent.
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APPROVAL OF MINUTES: The minutes of the Regular Meeting of October 6,
1992 were accepted as presented.
SPECIAL PRESENTATIONS & AWARDS: The following proclamations were
read: 1) October 24 - November 1, 19192 - @'Red Ribbon Week1l for a
drug-free community; 2) October 18 - 14, 1992 - IfUnity in Diversity
Week'#; 3) October 30, 31 & November 1, 1992 - Recognition of the
"Vietnam veterans Memoriallf.
CONSENT AGENDA: Pulled for discussion were items 5) by Winthrop and
3) by Reid. Acklin moved to adopt the remainder as follows: 1)
Monthly Departmental Reports; 2) Appointment of Mayor Golden as voting
delegate and Councilor Winthrop as alternate for League of Oregon
Cities Annual Meeting; and 4) Airport I financial status report. Arnold
seconded and the motion carried on voice vote. Concerning 3) Status
report on Council Goals for 1992-93, Reid asked if the building
moratorium in the Northwest section of town will be lifted when the
new water improvements are made in that area. Almquist said it would
be, but that other infrastructure improvements will need to be
addressed also. On a question from Reid, Almquist said staff input
has been obtained during the office space needs study (Goal 6) . Reid
feels that a budget for newspaper notices of City meetings might
further the intent of Goal 7 - Citizen Input. On a question from
Winthrop concerning 5) Memo from Dir. lof Planning regarding
modification of conditions concerning I acquisition of Railroad Park,
Donna Andrews, SPRR Representative, said SPRR is not willing to wait
until July for the park land to be purchased and wants to close by the
end of the year. Fregonese reviewed his memo and said DEQ would
probably not clear the property untillMay or June. On a question from
Williams, Nolte said if the property is bought and developed in one
piece, the City cannot extract the land for the park. Acklin said the
parties involved should meet with thelCity Administrator. Mayor
Golden adjourned the meeting to Executive Session at 8:00 P.M. The
meeting , convened at 8: 15 P.M. Williams moved to approve item 3) ,
Winthrop seconded, all AYES on voice vote.
PUBLIC HEARING: P.A. 92-097, Zone Change (in accord with mediated
settlement) and Comp. Plan Map Changelfor Mahar property at southwest
intersection of Mountain Ave. and Hersey St. near Williamson Way.
(City of Ashland, Applicant) Fregonese explained the zone change
which locks in densities of R-1-3.5, R-2 and E-1 with no R-overlay.
The Public Hearing was opened and John Hassen, 129 N. Oakdale,
attorney for Mahar, asked that the Council adopt an ordinance rezoning
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Regular Meeting - Ashland City Council - October 20, 1992 - P. 1
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the property, and thanked the Mayor & Council, Fregonese, McLaughlin
and the neighbors for coming to agreement on this issue. Mara Mikalis
appreciated the opportunity to be involved in the mediation process.
Mark Murphey, 492 Lynn St. , also thanked the Mayor & Council, and
especially Mike Mahar for his willingness to mediate. -Mike Mahar,
1014 N. Riverside, expressed his appreciation also and thanked Mikalis
and Murphey for their involvement. Golden thanked Mahar. The Public
Hearing was closed and Acklin moved to direct Staff to prepare the
Findings and an ordinance to implement the zone change; Reid seconded,
all YES on roll call vote.
Appeal of Planning Commission's Denial of P.A. 92-093, request for
Conditional Use Permit for traveller's accommodation at 366 B St, and
variance to waive requirement that the structure be 20 years old.
Fregonese noted Council's receipt of the record and reviewed the staff
report. The Planning Commission denied the application based on the
criteria in the ordinance. The public hearing was opened and Doreen
Johnson, applicant, 530 Dogwood Way, said the original house was built
in the 18001s, was damaged by fire, and the City required demolition
of the structure. The proposed project will provide 4 off-street
parking places and is within walking distance to downtown. Steve
Johnson, applicant, said the intent of the ordinance is to stop small
hotel/motel units from being built in that area, and they're willing
to work with the Planning Commission on the design. Debbie Whitall,
350 B Street, spoke in support of the project. There being no further
testimony from the public, the hearing was closed. Reid, a lodging
owner, said' the 20-year rule is arbitrary, the City was involved in
the demolition of the structure, and she supports the project.
Fregonese said the ordinance language should be removed if Council
feels it is unfair. Williams suggested denying the appeal and
reviewing the ordinance language. Winthrop said he can't justify a
variance, and Arnold said the ordinance should be followed. . Reid said
this is a special situation and promotes small business. Williams
moved to deny the appeal and review the ordinance with respect to the
. 20-year age requirement and Arnold seconded. Williams agreed to amend
it the motion to include denying the application without prejudice,
Arnold agreed and the motion passed on roll call vote with Reid voting
NO.
NEW & MISCELLANEOUS BUSINESS: Special Council Meeting - Wetlands
Treatment Proposal. A request was received from Gary Schrodt, 1287
Oak St. , to hold a Special Council meeting on Thursday, October 22,
1992 at 7:30 P.M. concerning wetlands sewage treatment proposal. All
Councilors agreed.
Request for Waiver of Fire Flow Requirement. Gayle Titus, 1 Hillcrest
Drive is proposing to build a guesthouse above her garage. Don Paul,
Fire Battalion Chief, recommends denial due to substandard water
pressure in that area. The nearest fire hydrant is more than 250'
from the proposed structure. Titus said she's willing to participate
in the cost of installing a fire hydrant, or will install automatic
sprinklers. On a question from Acklin, Fire Chief Woodley said
Regular Meeting - Ashland City Council - October 20, 1992 - P. 2
Council can direct staff to amend the ordinance, or deny the request.
He said a sprinkling system will not help if a fire occurs outside the
building. Arnold suggested exploring the use of non-combustible
materials. No further action taken.
Long Term Energy Smart Design Assistance Program. Energy Conservation
Coordinator Wanderscheid reviewed his memo and said the only
substantial changes from the present contract are 1) funds will be
available for administration; and 2) a longer contract term. The
resolution was read authorizing the Mayor and City Recorder to sign
the contract and Arnold moved approval. Williams seconded, all YES on
roll call vote. (Reso. 92-51)
Local Conservation Plan. Wanderscheid said BPA is asking the
utilities to prepare local conservation plans, and he feels that an
aggressive conservation strategy makes sense. Acklin moved to
authorize staff to move ahead with Strategy 3 as outlined in
Wanderscheid's memo, Reid seconded, all YES on roll call vote.
Criteria for Evaluation of City Attorney. It was the consensus of the
Council to approve the criteria.
Ashland Airport Standards. P.W. Admin. Asst. Pam Barlow said the
Minimum Standards for the Primary Fixed Base Operator were amended to
clarify the duties of the primary FBO, which were somewhat misleading
in the previous standards. Winthrop moved approval, Williams
seconded, all AYES on voice vote.
Hudson open Space Grant. Nolte said there was a defect in the
transfer of the previously accepted open space grant from Jere Hudson,
and he hopes to have it corrected by the next Council meeting.
Request Concerning Homeless Persons. Councilor Arnold, founder of the
Task Force on Homelessness, asked that the City co-sponsor a drive to
collect clean sleeping bags and blankets for the homeless with the
AICC (Ashland Interfaith Care Community) , who deliver care to the
homeless. He also requested that a waiver to the transient occupancy
tax be enacted for rooms rented to homeless persons. He said this
will reduce the tax revenue by approximately $1235 per year, and will
provide about 7 more room nights per month. Acklin agreed that both
ideas are excellent and moved to authorize Staff to prepare an
ordinance amendment. Reid seconded, all AYES on voice vote.
PUBLIC FORUM: Steve Willing, owner of the Main Street Laundromat,
said his facility has all fully disabled-accessible equipment and
staff should consider the impacts of the American Disabilities Act on
the sign code. He said staff should also be directed to consider
waste by other laundromats, requiring coin-operated machines to be
water-efficient in times of water curtailment.
ORDINANCES, RESOLUTIONS & CONTRACTS: Amend Title 15 of the A.M.C.
Second reading by title only of an ordinance amending Title 15 of the
Regular Meeting - Ashland City Council - October 20, 1992 - P. 3
9 Ashland Municipal Code relating to building and other specialty codes
and adding a new Section relating to notices of non-compliance for
buildings and occupancies. Williams moved to adopt same, Arnold
seconded, all YES on roll call vote. (Ord. 2685)
Recycling Opportunity. Second reading by title only of an ordinance
requiring multi-family dwellings to provide tenants and occupants with
the opportunity to recycle. Acklin moved to adopt same, Reid
seconded, all YES on roll call vote. (Ord. 2686)
Sewer Main Connection Exemption. Second reading by title only of an
ordinance amending Sec. 14 . 08 .020 of the A.M.C. by exempting existing
single-family dwellings from connecting to new sewer mains if such
mains are financed through a local improvement district. Acklin moved
to adopt same, Winthrop seconded, all YES on roll call vote. (Ord.
2687)
C-1/E-1 Amendments. Second reading by title only of an ordinance
completely replacing Chapters 18. 32, C-1 Retail Commercial District,
and 18.40, E-1 Employment District of the Land-use Ordinance. Acklin
ry moved to adopt same, Winthrop seconded, all YES on roll call vote.
(Ord. 2688)
Site Design and Use Standards. First reading by title only of an
ordinance completely replacing Chapter 18.72 of the Land-Use Ordinance
with respect to implementing the recommended programs for commercial
development standards. Section 18 .72 . 050 C. was read as amended.
Nolte said the words "section 18.72 .090" in the first line of Section
18.72 . 090 should read "section 18.72 .080" . Arnold moved to second
reading, Acklin seconded and the motion passed as follows on roll call
vote: Reid, Acklin, Winthrop, and Arnold, YES: Williams, NO.
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Adopt New Site Design and Use Standards. First reading by title only
of an ordinance adopting new Site Design and Use Standards in accord
with Section 18.72 .080 of the A.M.C. Acklin moved to second reading,
Winthrop seconded and the motion passed as follows on roll call vote:
Reid, Acklin, Winthrop, and Arnold, YES; Williams, NO.
Resolutions Read by Title Only. First reading of an ordinance
amending A.M.C. 2. 04. 090 to provide for reading of resolutions by
title only. Arnold moved to second reading and Reid seconded the
motion. Winthrop said this is understandable but ill-advised. The
motion passed on roll call vote as follows: Reid, Williams, Acklin,
and Arnold, YES; Winthrop, NO.
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Mt. Ashland Assoc. Lease Agreement. Nolte reviewed the modifications
to the lease agreement which include 1) converting the trust fund to
an agency fund which will allow the M.A.A. Board to deposit and
withdraw funds, 2) establishing a restoration fund; 3) providing that
all equipment purchased will be in the name of the City; and 4)
allowing for payment of the property taxes in installments. Williams
moved to authorize the Mayor and City Recorder to sign same, Acklin
Regular Meeting - Ashland City Council - October 20, 1992 - P. 4
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seconded and the motion passed unanimously on roll call vote.
Paradise Lane Electrical Easement. A resolution was read authorizing
the Mayor and City Recorder to sign a quitclaim deed for the
termination of said easement. Williams moved to adopt .same, Reid
seconded and the motion passed unanimously on roll call vote. (Reso.
92-52)
Boundary Line Agreement - Randy & Laurie Warren, 209 Crowson Rd.
Williams moved to authorize the Mayor and City recorder to sign same,
Arnold seconded, all YES on roll call vote.
OTHER BUSINESS FROM COUNCIL MEMBERS: None.
ADJOURNMENT: The meeting adjourned at 10: 55 P.M. to October 22, 1992
at 7: 30 P.M. in the Council Chambers.
Nan E. Franklin Catherine M. Golden
City Recorder Mayor
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Regular Meeting - Ashland City Council - October 20, 1992 - P. 5
ASHLAND CITY COUNCIL
ADJOURNED MEETING
OCTOBER 22, 1992
Date: October 22, 1992 Time: 7:30PM Place: Council
Chambers
Pledge of Allegiance: Golden
Roll Call - All Present
Stephen Jamieson - Ashland Wetlands Coalition
Brief Discussion of Alternative #3A
Asked that 4 Statements be adopted by Council
1. Proposed Statement of Goals:
The City of Ashland will require that the City's final
sewage facilities plan achieve the following goals:
1. Satisfy DEQ effluent Standards concerning
discharges from the City's sewage treatment
facility (STF) .
2 . . Maintain existing water flows in Bear Creek
3 . Support the natural ecology of Bear Creek; and
4. Minimize capital and/or operating costs of the
City's STF.
2. Proposed Statement of General Intention:
The City of Ashland agrees to give full consideration
to the possible use of Multiple Objective Open Surface
Wetlands technology to assist in achieving the City's
STF goals.
3 . Proposed Minimum Objective:
The City of Ashland wishes to Determine whether the use
of expanded wetlands technology in connection with
Facilities Plan Alternative 3A might produce effluent
which during summer months could be delivered to Talent
,Irrigation District in exchange for natural Bear Creek
water, thereby (1) maintaining existing summer water
flow levels in Bear Creek, and (2) eliminating the need
to establish and maintain the $1,330. 000 effluent
irrigation system proposed in Alternative 3A.
4. Proposed specific Action Items:
The City of Ashland agrees to take the following
specific actions to facilitate the achievement of the
City's STF goals:
a. Undertake a program of public education which will
encourage voluntary activities to reduce the level
of phosphates introduced into the City's sewage
treatment system; and
b. Promptly obtain and fund a study to determine the
feasibility of using wetlands technology to
achieve the City's STF goals.
Council Minutes 10-22-92
Page Two
Plato Doundalakis, Ashland Wetlands Coalition - Introduced
Dr. Robert Gearhart, PhD. , P.E. , Hydro Resources International,
Arcata, CA.
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Dr. Gearhart - Lengthy discussion on Wetland applications .and
what and how they accomplish objectives of removal of
phosphates, ammonias etc. and discussed different types of
wetland applications and studies. Suggested that the city
prepare a study regarding soil porosity etc to determine if
wetland application is practical for Ashland. With what he
has seen in various reports already prepared he felt it
could be done at very little cost ($15, 000 - $20,000) and in
about three months.
Open meeting to discussion and questions.
Laws - Motion to adopt proposals submitted by Stephen Jamieson
Reid - Second Motion
Acklin - Add wording "Multiple Objective Open Service" in
front of all "wetland technology" within proposals.
Approved by all
Arnold - Directed Staff (Steve Hall) to work with Dr. Gearhart
this coming Saturday, October 24th, and come up with an
RFP regarding wetlands.
Hall - Agreed.
Golden - Adjourned meeting at 9:45PM
Russell E. Chadick Catherine M. Golden
Acting City Recorder Mayor
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ASHLAND COMMUNITY HOSPITAL
BOARD OF TRUSTEES
September 22, 1992
The regular monthly meeting of the Board of Trustees of Ashland Community
Hospital was held at 12:15 on Tuesday, September 22, 1992, in the conference
room.
PRESENT: Steve Lunt, Madeline Hill, Dick Nichols, Bruce Johnson, M.D. ; Frank
Billovits, Tom Reid, Judy Uherbelau, Beth Monninger, and Mary O'Kief. Pat
Acklin, City Council Representative.
Also Present: James R. Watson, Administrator; Polly Arnold, Director of Patient
Services; Mike McGraw, Controller; Peggy Cockrell, Director of Personnel; Pat
Flannery, Director of Development; and Glenda Cole, Administrative Assistant.
Absent: Jerome Nitzberg, M.D. , Medical Staff Representative.
I. . CALL TO ORDER
i Mr. Lunt called the meeting to order at 12:15 and welcomed everyone
to the September Board of Trustee Meeting.
II. APPROVAL OF MINUTES
A. Marketing Committee: Mr. Lunt called for a review of the minutes
of the January 9, 1992, meeting. Following review, motion was made, seconded,
and carried to approve the minutes as circulated.
B. Executive Committee: Mr. Lunt called for a review of the minutes
of the August 12, 1992, meeting. Following review, motion was made, seconded,
and carried to approve the minutes as circulated.
C. Board of Trustees: Mr. Lunt called for a review of the minutes
of the August 25, 1992, meeting. Following review, motion was made, seconded,
and carried to approve the minutes as circulated.
III. COMMITTEE REPORTS
A. Marketing Committee: Mr. Nichols reported that the Marketing
Committee met on September 10, 1992. He stated that Ms. Cockrell gave a brief
background of the committee and reviewed the functions performed in the past.
Dr. Bulkley attended the meeting and discussed the idea of correcting the
misinformation being given to the public regarding third party payors'
reimbursement to hospitals and physicians. Dr. Bulkley was asked to go to the
medical staff for their feedback and present his findings at the November
Marketing meeting. It was felt that community education regarding healthcare is
a good idea but there was no consensus as to how this education should occur.
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Board of Trustees
September 22, 1992
Page 2
IV. DECISION ITEMS
A. Board Retreat: Mr. Watson stated that Joy Ketchum, Brim &
Associates, will give a presentation in the afternoon. Items suggested for the
morning agenda included 1) finances; 2) community education; 3) hospital
expansion - community education rooms; 4) capital expenditure limit policy and
5) Board self-evaluation.
p B. Strategic Planning: The quarterly meeting is scheduled for
Friday, November 6th at 0730 in the conference room.
C. October Executive Committee and Board Meeting: Mr. Watson asked
that the Executive Committee meeting be moved to Monday, October 12th and the
Board meeting moved to Tuesday, October 20th. He stated that he, Dr. Johnson,
and Ms. Arnold will all be attending the annual Oregon Association of Hospitals
meetings on the usual meeting dates. This change in dates was approved.
D. Finance Committee: The Finance Committee is scheduled to meet
on Thursday, November 5th at 0730 in the conference room.
E. Medical Staff By-Law Change: Mr. Watson reviewed the proposed
Medical Staff by-law change. He stated that this change has been approved by the
full Medical Staff. The change adds the retiring Chief of Staff as a member of
the Medical Staff Executive Committee. The retiring Chief of Staff is the
Medical Staff Representative to the Board of Trustees. If was felt that by his
attending the Medical Staff Executive Committee, it would facilitate better
communication between the Board and the Medical Staff. Following discussion, Mr.
Reid made the motion to approve the Medical Staff By-Law change as presented.
Mr. Billovits seconded the motion and the motion carried.
F. August Expenditures: Mr. Reid reviewed interesting highlights
of the September expenditures. He stated that he felt everything was in order
and made the motion to approve them. Mr. Nichols seconded the motion and the
motion carried.
V. MEDICAL STAFF REPORT
"In presenting these names for credentialing, or recredentialing, or
other changes in status of a medical staff member, or potential medical staff
member, the Executive Committee of the Medical Staff asserts without
qualification that the affected persons were afforded due process in accordance
with the Medical Staff By-Laws and the Rules and Regulations of the hospital."
A. Credentialing: In Dr. Nitzberg's absence, Ms. Cole presented the
completed application of Stephen M. Perlman, M.D. , requesting courtesy staff
privileges in Emergency Medicine. She stated that everything is in order and the
request has been approved by the Medical Staff. Ms. Cole stated that Charles
Walstrom, M.D. , has requested to be moved to Emeritus status as he is retiring.
Ms. Cole stated that the following physicians have been approved for limited
ultrasound privileges: Craig Mather, M.D. ; Thomas Ewald, M.D. ; David Jones, M.D. ;
John Delgado, M.D. ; Jean Keevil, M.D. ; Dee Christlieb, M. D. ; Philip Stonebrook,
M.D. ; Miriam Soriano, M.D. ; Jim Shames, M.D. ; William Sammons, and Patrick
Wedlake, D.O.
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Board of Trustees
` September 22, 1992
Page 3
Following discussion, Dr. Johnson made the motion to approve these
physicians' request for privileges. Mr. Billovits seconded the motion and the
motion carried.
VII. DISCUSSION ITEMS
A. Ashland Health Coalition: Mr. Watson stated that the Medical
Staff has consented to continue to participate with the Health Coalition.
B. Strategic Planning: (1) MSO - Mr. Watson stated that Mr. Russ
Carpenter, attorney, will be meeting with our physician group on September 29th
to develop a legal document. (2) Satellite Office - Mr. Watson stated that this
is in process with interested physicians. (3) Networking - Mr. Watson stated that
he has a copy of a contract from Sisters of Providence for review. (4) Major
Expansion - Mr. Watson stated that a letter has been written to HBE describing
our current needs. (5) Sports Medicine - Mr. Watson reviewed the history of the
Sports Medicine idea and a physician's physical therapy practice appraisal. The
purchase of this practice was discussed at length. Following this discussion,
it was the consensus that we should invite this physician to a special study
session to 'discuss the proposal. Mr. Watson will follow up with this issue.
C. Excellence in Caring Awards: Mr. Watson stated that the
recipients will be present at next month's meeting to receive their awards.
D. Conference Room Furniture: Ms. Cole stated that we are awaiting
bids for conference tables and chairs. We have requested bids from 4 companies.
VIII. QUALITY ASSURANCE
Mr. Watson reported that the Quality Assessment\Improvement Committee
met on September 1, 1992, and that all issues are being handled appropriately.
The Joint Advisory Committee will meet on September 25, 1992 to receive the
quarterly QA\I reports.
IX ADMINISTRATOR'S REPORT
A. Nursing: Ms. Arnold stated that on October 9th we will be
hosting an ACLS instructor course. We have 2 physicians who will become
certified to be instructors. This will enable us to provide this course to our
staff at a significant savings to the hospital.
B. Finances: Mr. McGraw reviewed the financials for the month of
August. He stated that the annual audit indicated a profit of approximately
$750,000 for last fiscal year. In December we will pay off the remainder of our
bonds and will be "debt free". We have approximately 3.5 million cash on hand
with the city.
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Board of Trustees
September 22, 1992
Page 4
II
C. Personnel: Ms. Cockrell stated that the Employee Recognition
Dinner is scheduled for Thursday, October 1st. The theme will be western. We
will have music and dance lessons. She encouraged all Board members to attend
this dinner. The Excellence in Caring Committee will be meeting and selecting
the next quarter's recipients. Our first Medical Forum will be on tPA - Dr.
Gillette,ICU Director; Lori Ostler, ICU Coordinator; and John Wagman, ER
Coordinator; will participate in the live broadcast. We are in the process of
trying to develop a community education video regarding the appropriate use of
911.
D. Foundation: Mr. Flannery stated that the Lights for Life
campaign has started. . The tree lighting will be Saturday after Thanksgiving with
a reception in the Library. The annual Foundation Dinner/Dance is November 14th.
X. ADJOURN
The meeting was adjourned at 2:15pm
Respectfully submitted:
APPROVED: Richard A. Nichols,
Secretary
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Stephen B. Lunt,
Chairman
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ASHLAND HISTORIC COMMISSION
Minutes
October 7, 1992
CALL TO ORDER
The meeting was called to order by Chairperson Jim Lewis at 7:37 p.m. Members present
were Jim Lewis, Terry Skibby, Le Hook, Jean MacKenzie, Jane Dancer, Keith Chambers
and Steve Ennis. Also present were Assistant Planner Kristen Cochran and Secretary Sonja
Akerman. Dana Johnson was absent. Deane Bradshaw resigned.
APPROVAL OF MINUTES
Lewis said the second paragraph under 92-101 on page 3 should read Fifth Street rather
than 'B" Street. Hook moved and MacKenzie seconded to approve the Minutes of the
September 2, 1992 meeting as corrected. The motion was unanimously passed.
STAFF REPORTS
PA 92-112
Minor Land Partition
160 Scenic Drive
Gere Brown
Cochran explained the applicant has met all the criteria for this Minor Land Partition and
Staff is recommending approval. One of the conditions will be the applicant pave her
frontage on the right-of-way of Bush Street.
Dale Hofer, Engineer for the applicant, explained the existing swimming pool will be on the
new lot. Access will be off Scenic where the unimproved Bush Street comes in. This access
also serves the adjacent property. The applicant utilized the flag lot principal abutting a
right-of-way because of the slope and configuration of the lot. He feels the partition will
enhance the area rather than obscure it.
Building envelope, setbacks and solar were discussed. It was agreed the view from Scenic
Drive will be maintained.
Skibby moved and Hook seconded to recommend approval of this action. The motion
passed unanimously.
PA 92-113
Traveller's Accommodation
486 Allison Street
Patsy Breyman
Cochran stated this application is for a one-unit B & B (which will be upstairs), plus the
downstairs owners' unit. The three existing parking spaces off the alley will be required to
be improved (concrete, grass pavers or asphalt). Alley paving will be deferred for one year,
but the owners will be required to sign in favor of the paving.
The Commission discussed alternatives to paving and various methods of the parking space
improvements. Everyone agreed with the paving deferment. Since it looks as though
parking will have to be diagonal, there should be some sort of indication for the lot.
Chambers moved to recommend approval of this application. With a second by Dancer, the
motion was unanimously approved.
PA 92-101
Conditional Use Permit
223 Fifth Street
Cooper/Silverman
Cochran declared the application remains the same and Staff is maintaining its
recommendation of approval. Letters from the applicants have been received, one with a
drawing of the floor plan which indicates the proposed 1,100 square feet of office space.
Parking for the offices will be day use, and the residence will be at night. Parking
requirements have been met according to the ordinance. She went on to say Staff will
continue to support this type of mixed use until the Comprehensive Plan is changed.
Chambers questioned the rationale of the requirement of providing three parking spaces for
the four offices, a receptionist, and an apartment, which is the same requirement for the
previous planning action discussed for a one-unit traveller's accommodation. Hook also had
difficulty with this, but stated one applicant had submitted a letter which said most of her
clients were from the downtown area and would most likely be on foot.
Skibby remarked he had learned a lot in the past month. The applicants have come to a
Review Board meeting and have had an open house at the site. He said it helped to go
through the house in order to see how the stairway fits in. He feels the applicants are
sensitive to the future use of the house also. He added the house was originally located
where Rocket Photo is now. It was probably moved in the 1950s when Lithia Way was
created.
Ashland Historic Commission
Minutes
October 7, 1992 Page 2
Nola Silverman stated she would like to keep the historic nature of the house. Three offices
are needed, and it would be difficult to make the entire upstairs a residence because of the
stairway.
Larry Cooper reported he has talked with contractors about the use of the existing outside
stairs, structural issues, fire walls, etc. He also said they would like to be able to revert the
house back into a residence.
Lewis inquired about the utility porch. Lisa Cooper stated Jim Hibbert (Planning
Commissioner) had suggested making it into a laundry room to go with the residence
upstairs, and they agreed. Larry Cooper said the plan was dictated by the design of the
house. If the entire upstairs were to be used as a residence, they may have to close off the
stairway, take down the banisters and put down a floor. He apologized for not
understanding the planning process, and said he had since found out and understands
concerns of the Historic Commission.
Chambers explained the Historic Commission is not opposed to mixed use, but for him, the
idea of.a good mixed use would be more of a balance between residential and commercial.
Because there would be less than 25% residential left, he would like to see the applicants
pursue a two bedroom apartment upstairs with one office space, and two offices downstairs.
Ennis agreed and added he is concerned about the intensity of use and the parking.
Lewis stated he would like to see the sixth condition of the September 8, 1992 Findings &
Orders to be the parkway as on Fifth Street rather than 'B" Street.
Chambers moved to recommend approval of this application with the proviso the residential
unit upstairs be two bedrooms with one office space, and two office spaces be located on
the lower floor. Dancer seconded the motion. Cochran interjected to say the applicants are
asking for four offices with a one bedroom apartment unit. It would be difficult for the
Planning Commission to make a decision based on the motion. Larry Cooper added he
would be willing to look at that possibility but they cannot change their application at this
point. Cochran stated if the applicants decide to pursue the two bedroom apartment, it
would be a lesser use, so there should be no problem. However, the Commission needs to
address this specific planning action. Chambers withdrew his motion and Dancer withdrew
her second.
In light of the Historic Commission concerns about balanced mixed uses, Chambers then
moved to recommend approval of this application with the suggestion it would be more
appropriate to reduce office units by one and add a bedroom to the upstairs apartment.
Dancer seconded the motion and it carried with all voting aye except Ennis.
Ashland Historic Commission
Minutes
October 7, 1992 Page 3
PA 92-117
Conditional Use Permit and Site Review
Heiman Street and Lithia Way
John Warren
This application, Cochran explained is for a 12-unit motel. The land is currently vacant and
used as a parking lot for Jonathan's Restaurant. The restaurant will be closed for public use
and open for motel guests only, which will eliminate the need for the current parking lot
there. Ten parking spaces will be provided under the new building, plus he will receive
parking credit for on-street parking. Staff feels the architect has done a great job on the
design and is very supportive of this application.
Jac Nickels, architect, explained there are two pedestrian entries. There will be a rock wall,
similar to the one at the motel units across the street, which will be high enough to obscure
the cars, yet will allow ventilation for exhaust.
MacKenzie felt a three story building would box in the area. Nickels explained the site is
quite a bit lower than Jonathan's. Ennis said that although the building is attractive, it sits
on a high platform compared to the units off Church Street. Nickels responded the one
across the street is 29 units, and this is 12. Discussion ensued regarding relationship to
scale. Skibby said he felt it was a natural progression of space. Nickels, when questioned
about the height of the building, stated it was 38 feet 10 inches at the highest point. He
added street trees will be planted, along with drought resistant grass. They will also retain
some of the existing trees.
John Warren stated he would like to begin the project either this spring or the next one.
Skibby moved and Hook seconded to recommend approval of this.application. Chambers
said he is concerned with the density of motels in that area and thinks the interest of the
community would be enhanced if something else were there. Ennis said he is still concerned
with the mass, especially walking up Helman Street. The motion carried with all voting aye
except Chambers and Ennis.
PA 92-121
Zone Change and Comprehensive Plan Change
150 North Pioneer Street
Stan Potocki and Bruce E. McLean
Cochran explained this application is for a Zone Change and Comprehensive Plan Change.
It is located next to the new parking lot on Pioneer Street. The house on the property is
a two story structure with offices downstairs and an apartment upstairs. According to the
applicants, the zone change is based on new conditions which exist in the area: 1)
Ashland Historic Commission
Minutes
October 7, 1992 Page 4
construction of the new city parking lot; 2) increased commercial traffic; 3) traffic pattern
along Pioneer Street; and 4) increase in development along Pioneer Street commercial
c corridor from "A" Street to Hargadine Street. The applicants have cited a traffic study
which shows a 24-28% increase over a four year period. Staff is not taking a position either
way, as this is a highly discretional decision which will have to be made by the Planning
Commission. Staff will present both sides.
Ennis stated the traffic study could be slanted because the first study was done in May of
1988 and the second was in July of 1992. July is a much more active time of year in
Ashland.
Lewis said he is concerned with the ramifications if this property is rezoned. He feels
Planning needs to look at the entire block. How many vehicle trips a day can Pioneer Street
accept? If North Pioneer is saturated, it will impact the development potential.
Ennis stated the zone change makes good sense,but it is also a good place to stop and have
a residential buffer. Skibby added there was a residence where the parking lot is now.
Chambers said as he stood in front of the house and faced it, there was a natural residential
feel. Hook, although he could see the potential impact, felt the applicants made a strong
case for the change.
Bruce McLean related he plans on keeping the house as it is (with his office on the bottom
floor) until he ,retires, with an apartment upstairs.
When questioned about the need for more commercial property, Cochran stated more was
needed in the downtown area.
When asked by Chambers about the advantages of the zone change, McLean answered they
would like to build a guest cottage in the back. Cochran added they would not be required
to live on site if this were the case.
The Commission discussed buffer areas between residential and commercial, repercussions
of a zone change, and potential alterations of the structure. Chambers does not feel a zone
change is appropriate because of the increased pressure for other properties to rezone, it
would take away a natural buffer, and he doesn't see a great need. Therefore, in his
opinion, it would not be in the best interest of the Historic District. The Historic
Commission, he said, is the caretaker of the property.
Lewis again contended the Planning Commission should look at the larger area and the long
range plan. A zone change would put more potential for development on the property.
Chambers agreed and said it feels nice to have a residential area so close to downtown.
Ashland Historic Commission
Minutes
October 7, 1992 Page 5
e _
Skibby questioned McLean about the usage of the structure if it remained R-2. McLean
answered it would remain unchanged. The rent is low, it is nice having someone living there
at night, and they are staying there for 20 more years. The long range intent would be to
put another unit in the back. The Commission'questioned Cochran about the options of
accessory units in residential areas.
Hook said he was convinced by the arguments set forth by the applicants for the zone
change. Chambers expressed the consensus of the rest of Commission as follows: 1) the
proposed zone change might have a negative impact on adjacent properties; 2) it is a
natural buffer between the R-2 zone and the parking lot which is C-1; and 3) recommend
Planning Commission look at the overall area, especially that block, if the zone change is
considered.
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of
September follow:
90 Fifth Street Bill Emerson Solar Air Collector
97 Pine Street Ellen and Bob Wright Remodel/Addition
125 Nob Hill Street Walter Van Frick Fire Damage
183 Vista Street Lars Svendsgaard Addition
208 Oak, Street Tim Cusick and Lance Pugh Replace Staircase
70 Fourth Street Karen Giese Garage Conv to Apt.
389 East Main Street Investment Management Sign
North First Street Ashland Community Food Store Sign
47 North Main Street Georgio's Sign
5 North Main Street Small Change Sign
j REVIEW BOARD
sl Following is the schedule (until the next meeting) for the Review Board, which meets every
Thursday from 3:00 to 3:30 p.m. in the Planning Department:
October 8 MacKenzie, Lewis, Chambers and Skibby
October 15 Hook, MacKenzie and Skibby
October 22 Hook, MacKenzie, Dancer, Skibby and Lewis
October 29 Ennis, Dancer, Skibby and Chambers
Ashland Historic Commission
Minutes
October 7, 1992 Page 6
I
OLD BUSINESS
Bill Emerson
Bill emerson explained he is seeing a style of house erased before it even comes into
National Register eligibility. He referred to a house on East Main Street and one on
Hillcrest Street that have recently added overhangs, which take away from the original style
of the house. The "cottage" style is 1940s post-war, and owners have recently been changing
the style to resemble "craftsman". He submitted copies of cottage style houses, stating he
just wanted the Commission to be aware of this at Review Board meetings.
Joint Study Session
The Joint Study Session held on September 29th with the Planning Staff and Planning
Commission was discussed. Lewis related setbacks, retail areas, and residential areas in
relation to retail areas were examined.
Additions to Interim Heritage Landmarks List
Hook reported the Council unanimously accepted 550, 568, 586, and 598 East Main Street
to the Landmarks List. The Commission would like to get the list finalized.
Granite Street Fountain
Hook said Mike Morrison verified the fountain in storage was the one hit by the car near
the Methodist Church, and that it is in slightly better condition than the one on Granite
Street. It can't be hooked up to a water line using the existing pipes. MacKenzie suggested
replacing it but not hooking anything up until spring. Hook also said Morrison advised
having a blacksmith put a band around it for preservation.
(Chambers moved and MacKenzie seconded to extend the meeting beyond 10.30. The motion
passed unanimously.)
Statue at Library
MacKenzie reported she had met with the plumber and it would be cost prohibitive to
replace all the plumbing in the statue and the lines from the library. Jeffrey Bernard had
submitted a bid for cleaning the statue and had called a bronze foundry in Eugene to get
cost estimates on plaques to cover the holes. Bernard will also plan a maintenance program
to keep the statue clean. MacKenzie had also met with Electric Department Director Al
Williams about hooking into electrical wires for lights. Evidently, the overhead wires are
all computer related, but they thought there may be electric wires in the old refrigeration
unit in the statue.
Ashland Historic Commission
Minutes
October 7, 1992 Page 7
Cemetery Nominations to National Register
A letter from Kay Atwood was received stating she has had a favorable response from
Elisabeth Potter, of the State Historic Preservation Office, to pursue a multiple nomination,
which would include additional Ashland area cemeteries. The Commission is enthusiastic
about pursuing this and will meet with Kay on a Thursday afternoon to discuss the
procedure and cost.
NEW BUSINESS
Applegate Trail
Skibby said he had talked with Dick Ackerman, of the Oregon/California Trails Association
in Salem, regarding the placement of a commemorative plaque in honor of the Applegate
Trail. The plaque would be 16"x 20" aluminum with anodized bronze on black. The Trails
Association will pay for it. The City would need to approve this plaque and come up with
the placement site. The celebration will start next March. The State Parks and SHPO will
have the final determination of the official route.
The Commission agreed this is a very nice gesture. Possible sites were discussed for the
marker. Lindsay Applegate's farm was located in the Railroad District and he is buried in
Ashland Cemetery. The marker, however, should receive as much exposure as possible, so
the Plaza and entrance to Lithia Park were also potential areas discussed. The Historic
Commission will make a recommendation to the City Council after the decision is made.
ADJOURNMENT
With a motion by Hook and second by Chambers, it was the unanimous decision.of the
Commission to adjourn the meeting at 10:55 p.m.
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Ashland Historic Commission
Minutes
October 7, 1992 Page 8
CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
12,F7GLJ7.AR_ MFF�TING
M I rgxjv w]E S
September 23, 1992 Chair Adams called the meeting to order at
7:00 p.m. at 340 S. Pioneer Street.
ATTENDANCE:
Present: Patricia Adams, Al Alsing, Wes Reynolds ,
Teri Coppedge, Tom Pyle, Ken Mickelsen,
Councillor Williams.
Absent: None
I. ADDITIONS OR DELETIONS TO THE AGENDA
Under Old Business, Commissioner Reynolds added a discussion of Capital
Improvements planning.
II. APPROVAL OF MINUTES Commissioner Alsing made a motion to approve
the minutes of the August 25. 1992 Regular
Meeting after correcting the vote on the July 21. 1992 minutes to read that
Coppedge and Pyle had abstained, not Coppedge and Adams. Commissioner
Reynolds seconded.
The vote was: 5 ves - 0 no
III. BILLS AND FINANCES
A. Approval of previous month's disbursements
Commissioner Reynolds made a motion to approve the previous month's
disbursements as indicated by Payables checks 116776 through 116932 in the
amount of $99,219.00 and Payroll checks 115615 through 115738 in the amount
of $43,936.18. Commissioner Alsing seconded.
The vote was.: 5 yes - 0 no
IV. AUDIENCE PARTICIPATION ON THE AGENDA None
V. AUDIENCE PARTICIPATION NOT ON THE AGENDA None
VI. OLD BUSINESS
A. Review of bids
1. SELF-CONTAINED RESTROOM FACILITY
The Commissioners reviewed a bid tabulation form indicating that
one bid had been received for the Organic Waste Recycling System with
Building in the amount of $17,569 from Northwest Recreation. The
restroom facility would be constructed at the upper Reservoir Area in
MOTION Lithia Park by mid-December. After brief discussion, Commissioner
Reynolds made a motion to accept the bid from Northwest Recreation.
Commissioner Pyle seconded.
The vote was: 5 yes - 0 no
Ashland Parks and Recreation Commission Page 2
Regular Meeting - September 23, 1992
Review of bids - continued
2. ACTION SPRAY POOL COMPONENTS
The Commissioners reviewed a bid tabulation form indicating that
one bid had been received for the Action Spray Pool Components from SCS
MOTION in the amount of $14,575. Commissioner Alsing made a motion to accept
the bid. Commissioner Coppedge seconded.
The vote was: 5 yes - 0 no
B. Discussion of building improvements
1. OFFICE BUILDING
The Commission reviewed a letter from Elizabeth Potter from the
State Historic Preservation Office which indicated that that office
would have no problem with the proposed expansion to the department
office in upper Lithia Park. After brief discussion, by consensus the
Commission agreed that the plan presented would meet the needs of the
department and requested that staff bring back a budget and particulars
to the Commission for approval.
2. HUNTER PARK RESTROOM REMODEL
Commissioner Adams made a recommendation to the Commission that the
remodeling plans for the Hunter Park restroom be modified by relocating
the expansion more towards the pool 's bathhouse. She felt that it
would save space and keep the area more open. After reviewing her
proposal, the Commissioners generally concurred with the proposal and
decided to meet with Park Superintendent Steve Gies on the site to
visualize the change prior to making a final decision.
C. Capital Improvements Planning
Commissioner Reynolds updated the Commission on the ISTEA grant. He
suggested that if the grant for the Greenway were approved that it could
impact the department's budget in the next two to four fiscal years. He
suggested that the Commission could show support for the proiect by
revising the department's Capital Improvement Plan for the next five years .
Director Mickelsen suggested that during budget study sessions this year
that the Commission could address the Capital Improvement Plan and reset
priorities if needed, and, that the budgeting process should reflect enough
flexibility to meet the 10% match for ISTEA when needed.
VII. NEW BUSINESS None
VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT
The Commission reviewed a letter from Judie Bunch requesting to appear
on the October meeting agenda regarding a contract for use of Calle
Guanajuato on weekends in 1993. The Commissioners decided to place the
item on the agenda for October.
The Commission also reviewed a letter and recommendation from Christian
Hald concerning planning issues surrounding the Strawberry Lane/Skycrest
area in Ashland. After discussion, the Commission asked Chair Adams to
write a letter to the Planning Department supporting setting up a study
session as suggested by Dr. Hald.
Ashland Parks and Recreation Commission Page 3
Regular Meeting - September 23, 1992
IX. ITEMS FROM COMMISSIONERS
Commissioner Coppedge complimented Commissioner Adams on her
presentation to the League of Women Voters on the Commission's position
concerning an Open Space funding proposal . Commissioner Adams inquired as
to whether or not Director Mickelsen had had the opportunity to speak with
the Chamber concerning presenting its proposal to the Chamber Board.
Director Mickelsen indicated that he had spoken with Sandra James but that
he had not yet heard from her concerning making a presentation to the
Chamber Board. Because Michael Donovan has had the opportunity to make a
presentation to the Chamber Board on the task force's proposal on Open
Space funding and, as stated in his recent Tidings ' Letter to the Editor,
the Board has agreed to poll its membership on the proposal, the Commission
asked Chair Adams to write a letter to the Chamber requesting the
opportunity to outline the Commissions proposal to the Board and to
request that the Commission's proposal be polled along with the task
forces proposal. The Commission also discussed writing a commentary for
the newspaper on the topic of Open Space funding.
X. NEXT MONTH'S AGENDA The next Regular Meeting was set for Monday,
October 26. 1992 at 7:00 p.m. Judie Bunch
would be placed on the agenda to request use
of Calle Guanajuato for next vear's
Marketplace.
Commissioner Alsing requested a brief report
concerning level of use of the reservoir
area this summer.
XI. ADJOURNMENT With no further business. Chair Adams
adjourned the meeting.
Respectfully submitted,
�') J � ,&4
Ann Benedict, Admin. Assistant
Ashland Parks and Recreation Department
ASHLAND FIRE DEPARTMENT
MEMORANDUM
October 26, 1992
TO Mayor Cathy Golden and City Council
FROM Keith E. Woodley, Fire Chief dO
SUBJECT Community Disaster Planning
We have been working during the last six months to better
prepare local government in the City of Ashland, to conduct
operations should a community-wide emergency occur. We felt it
important to share with the Council the activities that have-been
undertaken to reach that goal. The primary focus of our effort
has been to establish an Emergency Operations Center (EOC) to
facilitate the management of community-wide emergencies. The
Council Chamber has been designated as the EOC, and arrangements
have been made to provide the necessary telephones, radio
equipment and emergency power to establish an emergency
communications network. A cabinet has been built in the Cable TV
storeroom, attached to the Council Chamber, to store all
necessary components of the EOC. The intent is to develop a
system that can be activated at a moments notice and expand as
needed to meet the demands of the emergency.
In addition to physical equipment, we are developing a
simple, straightforward operations manual that can be used to
activate the EOC and serve as a structural framework for
operations. We will also need to provide basic training to all
city department heads in the area of incident management. In the
advent of an activation of the EOC, the City Administrator, Mayor
and Council will serve as a policy group that provides general
direction to city department heads operating the EOC. An
orientation on this important relationship will be an essential
part of the training activities.
We are planning a functional emergency training exercise
next April, in conjunction with Jackson County Emergency
Management, to evaluate our community's level of preparedness.
More information concerning this exercise will be forthcoming.
On the reverse side of this page is provided a brief overview of
the structure of our EOC to help bring it into focus.
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October 27, 1992
X1111. City Council Members
'-
rom: Catherine Golden, Mayor
"iUbjeLt: Committee Appointments
We currently have open positions on the Ashland Community
Hospital Board and Ashland Historic Commission. These
positions have been advertised and letters of interest
received on both positions.
Elizabeth Monninger resigned from the Hospital Board in
September leaving a position with a term expiring April
30, 1996 (letter attached) . I would like to appoint Mary
Ellen Fleeger to fill this position - 'her letter of
application and resume' are attached.
Deane Bradshaw resigned from the Historic Commission
leaving1a position with a term expiring April 30, 1993 .
I would like to appoint H.L. "Woodie" Wood to replace her
. (letter attached) .
I would appreciate your approval of these appointments.
Attachments/
(d:\golden\comp\apt.Mem)
SOUTHERN
OREGON
STATE d e d ova t
COLLEGE �7j /
P o d o 4% o+
�x 6
0 e o
pDO (
September 18, 1992 V,
James Watson, Administrator
Ashland Community Hospital
P.O. Box 98
ii Ashland, Oregon 97520
Dear Jim:
I am writing to submit my resignation from the Board of Directors-,
of the Ashland Community Hospital.
I have resigned my position as Dean of the School of Nursing and
Health at Southern Oregon State College and an leaving Oregon to
assume a new position as of October 1, 1992 .
I appreciate the opportunity to serve on the Board of Directors and
be a part of your community services. Experiences such as this
have provided valuable links for me to our health care community.
I wish you continued success in the future. I will miss you.
Sincerely,
/ iz
Elizabeth Monninger
Dean, School of Nursing & Health
td/cd/hospltra.9i2
n
SCHOOL OF NURSING AND HEALTH
DEPARTMENT OF NURSING
1250 Sisklyou Boulevard
Ashland,Oregon 97520-5027
(503)552-6226
SOUTHERN
OREGON
STATE
COLLEGE
October 9, 1992
Mayor Cathy Golden
20 East Main
Ashland, Oregon 97520
Dear Cathy:
Thank you for recommending me as a candidate for the Ashland
Community Hospital Board. I support the concept of a community
hospital and appreciate the philosophy and mission of Ashland
Hospital. As a health care professional, I have appreciated the
quality of the clinical experiences SOSC students continually
receive at Ashland Community Hospital. As a consumer of the
hospital's services, I have been extremely pleased with the care my
family members have received from personnel in all of the
departments. Accordingly, it would be a great pleasure for me to
serve as a member of this board.
Again, thank you for the opportunity to serve Ashland in this
capacity. If you have further questions, please feel free . to
contact me.
Sincerely,
Mary Ellen Fleeger, RN, PhD
Dean, Department of Nursing & Heath PE
Enclosure
td/dc/golden.a92
SCHOOL OF NURSING AND HEALTH
DEPARTMENT OF NURSING
1250 Siskiyou Boulevard
Ashland,Oregon 97520-5027
(503)552-6226
CURRICULUM VITAE
MARY ELLEN FLEEGER, PhD
(NEE: STEINMAN)
97 SCENIC DRIVE
ASHLAND OR 97520
(503) 482-3497 (Home)
(503) 552-6733 (Work)
I
SOCIAL SECURITY N: 476-524155
EDUCATIONAL BACKGROUND:
1986-88 University of Oregon, Eugene, OR
Pte, Department of Educational Policy Management
Snecialization: Educational Policy and Management,
Higher Education Administration, Organizational Theory and Development, Research Methodology
Dissertation: Triangulation Methodology to Determine Consonance and Dissonance Between
Organizational Culture and Nursing's Occupational Cultures in Three Hospitals.
Administrative Practicum: (Assistant to the Dean) Curriculum and Instruction, College of Education,
University of Oregon, Eugene, OR
1975-78 University of Minnesota, Minneapolis, MN
Masters of Public Health
School of Public Health Nursing
Specialization: Administration; Public Health Nursing; Maternal-Child Health
9
1973 Hennepin County Medical Center, Minneapolis, MN
OB-GYN Nurse Practitioner
1970 University of Minnesota, Minneapolis, MN
Public Health Nurse Certificate
School of Nursing
1964-68 Mankato State University, Mankato, MN
�I Bachelor of Science
School of Nursing
EMPLOYMENT EXPERIENCE:-
1992-present Dean, Department of Nursing & Health PE, Southern Oregon State College, School of Nursing and
Health.
1991-1992 Chair. Department of Nursing. Southern Oregon State College. School of Nursing and Health.
Associate Director, 1989-91. Associate Professor, granted tenure, July 1989.
Responsibilities:
Administrative: Curriculum development and implementation, clinical agency contracts, coordinating
nursing informatics, grant writing, department management, on-going research.
Teachine: Research methodology—quantitative and qualitative
Nursing Administration and Management
Holistic Nursing Assessment
EMPLOYMENT EXPERIENCE CONTINUED:
Consultative:
Veterans Administration Domiciliary
Jackson County Employees: Management Training
Josephine Memorial Hospital: Organizational Development
Providence Hospital: Nursing Management
Jackson County Employees: Organizational Research and Development
Jackson County Health Department Nursing Services: Organizational Development
SOSC Title 3 Grant Project Team
VA Domiciliary Nursing Management
Medford Mail Tribune: Focus Group Research
Ashland School District: Focus Group Research
College Campus Committee Participation:
Chair, Graduate Council
Incidental Fee Committee
Annual Fund Drive Steering Committee
Team Leader for Schneider Museum Membership Drive
Title III Grant Project Management Team
Campus Computer Committee
Statistics Task Force
School of Nursing Committee Participation:
Chair, Curriculum Committee
Admission, Progression, Graduation Committee
Coordinator, Senior Teaching Team
Universidad de Guanajuato Host
Faculty Advisor, Nursing Honor Society
1983-88 Associate Professor, Southern Oregon State College. School of Nursin¢
Responsibilities:
Administrative: Coordinator-Extended Campus Baccalaureate Program, 1985-86.
Teachine:
Theory: Research Methodology
Leadership and Management
Holistic Assessment
Clinical: Community Health Nursing
Nursing Management
Consultive: Extended Campus Grant-SOSC
Adolescent Health Clinic, Central Point OR
Multnomah Health Department, Portland.
Direct Care: Planned Parenthood Clinic, half-day/week Nurse Practitioner. Rogue Valley Medical
Center, OB Staff Nurse, Summer, 1986.
1981-83 Instructor. University of Minnesota. School of Nursing
Administrative:
Coordinator of High School Adolescent Health Clinic
Teaching:
Theory: Public Health Nursing
Clinical: Clinical Research Supervision
Maternal Child Health
2
EMPLOYMENT EXPERIENCE CONTINUED:
Consultive: Joint Appointment with Community University Health Care Center
Direct Care: 50% time as Nurse Practitioner
1973-81 Nurse Clinician, The St. Paul Maternal and Infant Care Project. St. Paul Ramsey Medical Center, 640
Jackson Street, St. Paul, MN
Administrative:
Manager, Comprehensive Adolescent Clinic
Teaching: Prenatal, Parenting, and Sexuality Classes
Consultive: Adolescent Health Consultant throughout the U.S. and Canada.
Direct Care: 75% of time in direct care as nurse practitioner.
1972-73 School Nurse in Senior High School, St Paul Public School District#625. St. Paul. MN
1969-72 Public Health Nurse, Ramsey County Nursing Service
Administrative: Team Leader
Direct Care: Visiting Nurse for caseload of 100 families.
r 1968-70 Staff Nurse-Team Leader, Medical-Surgical Unit, St. Joseph's Hospital. Mankato, MN
MEMBERSHIP IN PROFESSIONAL ORGANIZATIONS:
The American Nurses Association
The American Public Health Association
The National League for Nursing
The Oregon Nurses Association
Organizational Development Cadre, University of Oregon
Sigma Theta Tau
Phi Kappa Phi
NANDA
HONORS:
1989 Phi Kappa Phi Induction
1986 Oregon League for Nursing Outstanding Service Award
1986 Carpenter Fund Recipient $11,000 for Doctoral Education, Southern Oregon
1987 State College
1982 Finalist, MNA Maternal Child Nurse Award
1981 Nominated Minnesota Professional Woman of Year.
1968 H.J. Nilson, Nursing Leadership award, Mankato State University
3
GRANT WRITING EFFORTS:
1992 Faculty Development Grant: Assessment Outcomes (Funded)
1992 Sigma Theta Tau Research Grant
1991 Faculty Development Grant: Curriculum Reforms (Funded)
1991-92 Title III Federal Grant Team: "Strengthening the Academic Learning Environment" (Funded)
1991 Helene Fuld Computer and Interactive Video Grant (Funded)
1990 Robert Wood Johnson Grant: "Better Patient Care Through Distant Learning: RN to BSN"
1989 Helene Fuld Trust Grant: "Preparing Learning Environments" (Funded)
1988 Research Grant Award for Dissertation from The Center for the Study of Women in Society,
University of Oregon (Funded)
1988 Oregon Education Network proposal for School of Nursing course offerings (Funded)
1986 "A Wellness Curriculum," Federal Nurse Training Grant (Accepted, not funded)
1985 Faculty Development Grant for Drug Prevention (Funded)
1972-81 Title V Federal MIC Grant (Funded yearly)
1979 Title I0, Family Planning Grant (Funded)
CREDENTIALS AND CERTIFICATES:
R.N. Minnesota State Board of Nursing # 476-52-4155
R.N. Oregon State Board of Nursing N 83-042319
Family Planning Nurse Practitioner Certificate, Minnesota
Public Health Nurse Certificate, Minnesota
RESEARCH INVOLVEMENT:
1992 "Comparison of Teaching Functional Health Pattern Assessmept and Systems Physical Assessment," 8th
NANDA Conference, San Diego
1992 Jackson County Employee Research (In process)
1992 Research Design Consultant, "Differing Perceptions in the Nurse's Role Between Physicians and
Nurses"
1991 Co-investigator, Ashland School District Focus Group Research
4
RESEARCH INVOLVEMENT CONTINUED:
1990 Co-investigator, Jackson County Employee Assessment (quantitative)
Co-investigator, Medford Mail Tribune Focus Groups
Principle investigator, Josephine Memorial Hospital Cultural Assessment
1988 The Oregon Health Sciences University School of Nursing
Masters thesis committee member
1983-92 Assist and supervise 10-40 Senior Nursing Research student projects (yearly)
1980-82 Supervised Baccalaureate Nursing clinical research projects, University of Minnesota, School of
Nursing
COMMUNITY SERVICE:
Current PPSO Medical Advisory Board
Volunteer, American Red Cross
Volunteer, Schneider Museum Membership Drive
Volunteer, United.Way
1990,-91 President, District 25 Oregon Nurses Association
Planned Parenthood of Southern Oregon Board of Directors
Planned Parenthood of Southern Oregon Medical Advisory Board
PPSO Executive Director Search Committee
Membership Drive Team Chair-Schneider Museum of Art
SOSC Annual Fund Drive Advisory Board member
YMCA Capital Campaign Drive
Oregon Nurses Network Region X
COMMUNITY SERVICE CONTINUED:
1984-86 Planned Parenthood of Southern Oregon
Medical Advisory Group
1985-86 Jackson County Health Department
Family Planning Advisory Board
1985-86 Crater High School Health Clinic Advisory Board
ji 1980-82 Family Tree Clinic, St. Paul, MN Advisory Board
1981-83 Junior League of St. Paul
Chair, Projection Drug Prevention
Childrens Transitional Care Center
Minnesota Childwatch Health Legislation Monitoring Project
1982' Minnesota Early Learning Design Project Advisory Board
5
PAST UNIVERSITY, COLLEGE AND PUBLIC SERVICE:
' 1981-83 Community University Health Care Center
Education and Research Committee
1982 Deacon, House of Hope Presbyterian Church
Chair, Southeast Asian Refugee Committee
1986-88 University of Oregon:
Officer-Graduate Student Organization
Member-Organizational Development Cadre
Member-DEPM Instructional Development Committee
1985-86 Southern Oregon State College:
- Faculty Personnel Committee
Health Center Advisory Committee
Incidental Fee Committee
School of Nursing Curriculum Committee
School of Nursing Advisory Board
Student Affairs Committee
Health Enhancement Program
1984-85 Personnel Committee
Awarded Faculty Development Grant for Drug Education
Health Enhancement Steering Committee
1982-82 University of Minnesota, School of Nursing.
Curriculum Committee
R.N. Education Committee
Public Health Education Committee
Multi-Disciplinary Health Team Committee
1972-82 The St.Paul Maternal-Infant Care Project
Core Advisory Team
Adolescent Services Team, Chair
SCHOLARLY ACTIVITY:
Publications:
1992 Fleeger, M.E., "Orgainizational Cultural Assessment: An Effective Planning Strategy for Nurse
Administrators," Nursing Management, accepted for publication.
1985 Steinman, M.E., C.A. Lapp, and A. Mowery. "Matching Services to Client's Needs," Nursing and
Health Care, December, 1985, pp. 553-557.
1984 Steinman, M.E. Adolescent Support Systems. March of Dimes Educational Series, March of Dimes,
National Foundation, New York, 1984.
6
Publications Continued:
1981 Steinman, M.E. and L.Edwards, contributing author, Teenage Sexuality. Pregnancy. and Childbearing.
Edited by Furstenberg, F.R., R.Lincoln, and J. Menhen. Philadelphia: University of Pennsylvania
Press, cpt.25, pp. 372-88, 1981.
1980 Steinman, M.E., and J. Farr. "Nurse Practitioners in Private OB/GYN Practices." Journal of
Obstetrics and Gynecological Nursing, July, 1980, pp. 240-242.
1980 Edwards, L., M.E. Steinman, and K. Arnold. "Contraceptive Usage of 1762 Adolescents," American
Journal of Obstetrics and Gynecology, Vol 137, 1980.
1980 Edwards, L., M.E. Steinman, and K. Arnold. "Adolescent Pregnancy Prevention Services in High
School Clinics," Family Planning Perspectives, Vol. 12, Jan./Feb., 1980, pp. 6-14.
1979 . Steinman, M.E. "Reaching and Helping the Adolescent Who Becomes Pregnant," Journal of Maternal-
Child Nursing, Jan./Feb., 1979, pp. 35-37.
1977 Edwards, L. and M.E. Steinman. "A Comprehensive Experimental Clinic in a High School Setting,"
American Journal of Public Health, August, 1978, pp. 765-766.
f Other:
1989 Promotion Film for Southern Oregon State College School of Nursing for RN Recruitment.
1985 Ryberg, B , and M.E. Steinman. The Art of Living on the Border. Ashland: Borderline Publications,
1985.
1983 Steinman, M.E. "Working With the Adolescent Client." Video-Tape. University of Minnesota,
School of Nursing.
Presentations-Refereed:
1992 NANDA Conference. "Comparision of Teaching Physical Assessment by Functional Health Patterns
Versus Body Systems Model", San Diego, CA.
1991 Eighth Annual Research Conference: Issues in Methodology Round Table Leader. "Focus Group
Research Methodology."
1983 Sigma Theta Tau Research Day. "Family Needs Assessment." June, 1983, St. Paul, MN.
1979 American Public Health Association Annual Conference. "Contraceptive Use in Adolescents." New
York, Fall, 1979.
1992 Program Presenter:
"Computer Aided Instruction Workshop", Linfield College, Portland, OR.
l' 1991 Keynote Speaker.
"Surviving Change," Southern Oregon Women's Conference, Medford, OR.
7
Presentations-Invited Continued:
1990 Program Presenter:
Sights and Sounds of Cardiac Care, Rogue Valley Medical Center, Medford, OR.
Adolescent Health Services, Deschutes County Educational Service District, Bend, OR.
Key Note Sneaker:
"Challenge to Change," Nurses Day 1990, Roseburg Nurses Association, Roseburg, OR.
ist Annual Rogue Valley Nurses Recognition Dinner, Medford, OR.
1988 11th Annual Conference for Facilitators of Organization Development, University of Oregon,
March, 1988.
1988 Woman's Conference, Coos Bay, OR, February, 1988.
1985 Family Relations Conference, SOSC, Spring, 1985.
"Womanopause," SOSC, Winter, 1985.
"Womanopause," 2nd Annual Woman's Conference, Coos Bay, Or., March, 1985.
1984 "Nursing Diagnosis", Cascade Community Hospital, Central Point, Oregon, Fall, 1984.
KOBI TV - "Sex Education", Fall, 1984
"Physical Assessment of the Geriatric Client", Rogue Valley Medical Center, Medford, Oregon, Fall,
1984.
"Working With The Adolescent Client" - Southern Oregon State College, Ashland, Oregon, Spring,
1984.
"Leadership and Management Seminar" - Ashland Community Hospital, Ashland, Oregon, Spring,
1984.
1983 Sigma Theta Tau 10th Annual Research Day, May, 1983, "Family Needs Assessments", St. Paul,
Minnesota
University of Minnesota Continuing Education: Maternity Nursing Series. "Adolescent Pregnancy",
April, 1983
1982 Adolescent Health Symposium - November, 1982, University of Saskatchewan, Saskatoon,
Saskatchewan, Canada
Region V Maternal and Child Health Social Workers Conference, "Team Approach to Adolescent
Services", Minneapolis, Minnesota, July, 1982
1981 KSTP "Dick Pomeranz Show". Four appearances dealing with Adolescent Pregnancy, Sexuality and
Sex Education Curriculums, Fall, 1981
Orange County Planned Parenthood Annual Meeting - "Adolescent Family Planning", January 1981.
Los Angeles, California
Second Adolescent Medical and Health Care Conference, "Adolescent Pregnancy Services - Team
Approach", University of Minnesota, September, 1981
1980 West Virginia State Health Officers Conference, "Adolescent Health Needs, West Virginia", March
1980.
Prenatal Care ... A discussion, "KTSP Radio Program for the International Year of the Child"
I
8
Presentations-Invited Continued:
1979 Minnesota Senate Testimony for Family Planning, March, 1979
"Moore on Sunday", T.V. Debate of "Family Planning Services"
American Public Health Association, Fall 1979, New York, New York, "Contraceptive Use in
Adolescents"
Upper Mid-West Community Health Clinic Association, Fall 1979, "Health Services for Adolescents"
1978 Seminar on Adolescents, University of Minnesota, Spring, 1978, "Adolescent Pregnancy"
1977 NAACOG Regional Conference, Fall, 1977, Minneapolis, Minnesota - Working With the Pregnant
h Adolescent
March of Dimes Regional Conference - 1977, Chicago, Illinois, Prenatal Services to Adolescents
Unpublished Reports/Research:
1990 Co-author: Jackon County Employee Cultural Assessment
1990 Co-author: Medford Mail Tribune Focus Group Summary Report
1987 "Decreasing Negative Stereotypes of Women," Quantitative Research, University of Oregon, March,
1987.
1987 "Power in the Hospital," Qualitative Research Report,
University of Oregon, June, 1987.
1983 "Adolescent Parenting Curriculum." Steinman, M,E.,
D. Hyde, and L. Kapp.
REFERENCES FURNISHED UPON REQUEST
w
r,
VitaDisk/vitae.mef/10-92/td
9
G
September 30th, 1992
Mayor Cathy Golden
City Hall
Ashland, Oregon 97520
Dear Mayor Golden:
It is with great regret that I must resign my position on the Historical Commission. Due
to ongoing health problems I feel I cannot give the energy and enthusiasm to the
Commission as I have in the past and this °shortchanges"the Commission.
1 would like to take this opportunity to tell you how much I enjoyed being a Historical
Commissioner. In particularthe people on the Commission board are a warm and caring
group of Ashlanders and we are very lucky to have them'on a volunteer board. Sonya
and the Planning Dept.are also assets to the Commission as well as to the City in general
and I would liko to let you and they know I have enjoyed working with them very much
and especially enjoyed their.enthusiasm, knowledge, and willingness to ago the extra
mile"to make something work.
All, in all, we are all lucky to live in the City of Ashland and be represented by such
dedicated and knowledgeable volunteers.
Thank you for selecting me and good luck in the future.
Deane Bradshaw 4 - !J-(-e �
288 Morton Street
Ashland, Oregon 97520 I °K
482-4304
cc: Sonya.Ackerman, Planning Department J J
Ala-
CQAuc� �
OCTOBER 26 , 1992
H.L. "WOODIE"WOOD
173 HELMAN ST.
f ASHLAND,OREGON, 97520
( 503) 482-0269
I
i
I
j HISTCRIC COMMISSION -
MAYOR. CATHY GOLDEN
20 E. MAIN ST .
ASHLAND,OREGON
i
DEAR CATHY,
N
PLEASE CONSIDER THIS LETTER AS A REQUEST TO BE CONSIDERED FOR
THE VOLUNTEER POSITION NOW OPEN WITH THE HISTORIC COMMISSION.
I HAVE BEEN AN ASHLAND RESIDENT SINCEt1973. I 'AM 49 YEARS OLD,
MARRIED FOR 28 YEARS AND HAVE A GROWN DAUGHTER.
r �
I HAVE EXTENSIVE BACKGROUND IN CONSTRUCTION AND CABINET MAKING
AND AT ONE TIME MANAGED A BUSINESS CALLED BUILDERS SHOWCASE,
IN WHICH WE MANUFACTURED AND SOLD FORMICA AND MARBLE COUNTERTOPS,
MARBLE BATH TUB AND SHOWER INCLOSUi2ES . WE ALSO SOLD LIGHTING
FIXTURES AND CARPET AND VINYL.
FOR THE LAST TWELVE YEARS I 'VE BEEN AN ACCOUNT MANAGER IN THE
TRUCKING INDUSTRY. I 'AM CURRENTLY IN THE PROCESS OF OBTAINING
MY BEAL ESTATE LICENSE AND PLAN ON WORKING IN THE ASHLAND AREA .
SINCE 1974 I 'VE BEEN INVOLVED IN THE ONGOING PROCESS OF RESTORING
. MY HOME WHICH WAS BUILT IN 1888 (THE J .C.DURKEE HOUSE) , THROUGH
THIS RESTORATION PROCESS I 'VE BEEN INVOLVED WITH THE ASHLAND
PLANNING DEPARTMENT , THE PLANNING COMMISSION AND THE HISTORIC
COMMISSION.
I FEEL I HAVE GAINED A GOOD WORKING KNOWLEDGE OF THE PROCESS
INVOLVED AND THE IMPOR`T'ANCE OF THE GUIDELINES SET BY THESE
DEPARTMENTS AND COMMISSIONS.
I HAVE ALSO BEEN ACTIVELY INVOLVED WITH ATTENDINTG CITY COUNCIL,
PLANNING COMMISSION AND TRAFFIC SAFETY COMMISSION MEETINGS AND
FEEL THIS KEEPS ME UP TO DATE AND CURRENT WITH WHAT HAPPENS WITH
THE CITY OF ASHLAND.
I HOPE YOU WILL CONSIDER ME FOR THIS POSITION.
SIN EE�Y
H.L. "WOODIE"WOOD
ofAS& Q AQmorandnm
�4E60�
22 September 1992
Brian Almquist.
rum: James H. Olson, Assistant City Engineer
AUbject: Proposed Vacation of Alley off Sunnyview Drive
On 21 July 1992, a memo was circulated to all Department Heads concerning the
proposed vacation of an alley off Sunnyview Drive on the Margaret Wiley property. I have
now heard from all parties concerned and have received no negative comments or requests
for easements or other conditions except for yours (see attached memo of 21 July).
As I have mentioned, before, both the City and the County had assumed that this alley
had been vacated in an earlier vacation process and it, in fact, was intended to be included.
However, the description of the vacation omitted the alley from the ordinance. The alley has
obviously not been utilized for any purpose, either for access or utility placement. If a
pedestrian or utility easement is reserved, it too will require vacation or relocation in the
near future when the Wiley Subdivision is developed later this year. I would recommend
that the vacation be completed without reservation. However, if you are concerned about
possible use of the alley, the vacation could be made contingent upon the recording of the
subdivision plat.
Would it be possible to schedule this vacation hearing for the 3 November council
meeting? Would this give Nan adequate time to mail and publish the hearing notice? Can a
public hearing date be set at this next council meeting.
cc: Steve Hall
Nan Franklin
John MacLaughlin
aucyvac.m= ,
r ••
N4ya AemvrnnAnm
21 July 1992
REGG
Brian Almquist, Steve Hall, John Fregonese, John Macl-aughlin, Al
Williams, Dennis Barnts, Jerry Glossop, Keith Woodley, & Gary
Brown
r
rum: James H. Olson, Assistant City Engineer
Proposed Vacation of An Unopened Alley off Sunnyview Drive
A recent title search over a portion of the Margaret Wiley property on
Skycrest Drive revealed the presence of a twenty (20) foot wide alley extending east from
w Sunnyview Drive. This alley was presumed to have been vacated along with the vacation
of North and West Streets (volume 223, page 404 D.RJ.C.O.) and, in fact, was shown as
M such on the County assessor's plat. However, a review of vacation ordinance no. 275
(v.223 p. 404), no. 784 (v.222 p. 252), and no. 1744 (Doc. No. 72-1123) showed that the
alley was not included in these surrounding vacations and, in fact, no vacation was found
by the Engineering staff, nor by the title company. This proposed action would complete
the vacation that was presumed to have been done years ago.
'Me alley has never been opened and, to my knowledge, never used for utility
construction.
Would you please let me know if you have any concerns or conditions
regarding the vacation of this alley. The surrounding afea is proposed for subdivision
and the presence of the alley in either right-of-way or easement would affect the .
utilization of the property.
attachments:
Map
Petitions Q
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Date filed: 06. 2-7- -1 2
PETITION
We the undersigned property owners residing on or near -
fpuppyl� ES- � >t- I do hereby petition the City
Council to initiate proceedings to vacate the above mentioned public
right-of-way, being further described as follows: "
Beginning at the Southwest corner of Lot 30 of WOOLENS ADDITIOVto the City of "
Ashland, according to the Official Plat thereof, now of record in Jackson County, '
Oregon; thence EAST, along the Southerly line of said Lot 30, to the westerly line -
�, of North Street as vacated per Volume 223, page 404 of the Official Records of said
Jackson County; thence SOUTH, along said Westerly line, to the Northeast corner of -
Lot 29 of said WOOLENS ADDITION; thence WEST, along said Northerly line, to the
Northwest corner of said Lot 29 thence NORTH to the point of beginning.
1
We do fu'rt-her warrant that the signatures below represent 1008
of the properties labutting the proposed vacation, and at least 66 2/38 of
the affected area which lies within 200 feet on either side and 400 feet fron,
the ends of the public right-of-way proposed for vacation.
. NACRE �� ADDRESS TAX LOT NO.
276 SK,rc rrESr z 900
2.
3. k 2 0 11 2�G0
4.
6. 5 / '-f so -5VK5 1NC u✓cle-- 912
7. �SD OaIxhAp1e.
tp 9.
10.
" STATE OF Cr�A.cC•,o1-� ) -
ss.
;� -- County of
On this 22. day of J J&-1c- 19 92- , personally appeared before
+ me a notary pu a In and for Sai3�tate, thee wltlhin named Cuuu.ac uJd
�p3yJrCL- p to me know to be the identical person escrl e, .
therein an who execute the foregoing instrument, and acknowledged Lo me
. . - that executed the same freely and voluntarily for the uses slid
purposes therein mentioned.
IN IYITNESS WHEREOF, I have hereunto s hand d offiic" seal the
Y
da 7"yMONUo SORq
NOTARY PUBLIC-OREGON Signat e
4` - COMMISSION NO.013471
fu(]f
my COMN65aA OIP91F5 WR n,iW6
Notary Public
My Conunission expires
• Date filed: 06. 22 • `72-
PETITION
C We the undersigned property owners residing on or near
�.h{oe do hereby petition the City
Council to initiate proceedings to vacate the above mentioned public
' right-of-way, being further described as follows:
Beginning at the Southwest corner of Lot 30 of WOOLENS ADDITION to the City of
Ashland, according to the Official Plat thereof, now of record in Jackson County,
Oregon; thence EAST, along the Southerly line of said Lot 30, to the Westerly line
of North Street as vacated per Volume 223, page 404 of the Official Records of said
Jackson County; thence SOUTH, along said Westerly line, to the Northeast corner of
Lot 29 of said WOOLENS ADDITION; thence WEST, along said Northerly line, to the
Northwest corner of said Lot 29-- thence NORTH to the point of beginning.
We do further warrant that the signatures below represent 1002
of the properties abutting the proposed vacation, and at least 66 2/38 of
the affected area which lies within 200 feet on either side and 400 feet from
the ends of the public right-of-way proposed for vacation.
IJ hF1E ADDRESS
TAX LOT 1J0.
. .. !. /ACA/ r N'I v.2�i� V/t.l Vl (✓
b�' 2117
.
S y e _ _.
Al
Sd _
6QO,slr
I.
STATE OF ourt�N
ss.
County of 5her-%oLj
On this 22 day of Sul.,e. 19 `12— personally appeared i efore
. . me a notary puTilic in and for said State, the within named cl"A� k9. a,a
iD'wt'1FtA to me know to be the identical Person escriTic.
1 erein'Ian who execute tie.foregoing instrument, and acknowledged to me .
that executed the same freely and voluntarily for the uses and . ,
Purposes therein mentioned.
IN IVITNESS WIIEREOP, I have hereunto sc r",and and official,l seal the
day
=,N :M()R1'TE"GO N Slgna to
ly
74 i�
tJOLary Public
19y Commission expires 0aJ_7_Rt:_
BEFORE THE ASHLAND CITY COUNCIL
JACKSON COUNTY, OREGON C
October 20, 1992
IN THE MATTER OF PLANNING ACTION #92-097, REQUEST FOR A )
ZONE CHANGE AND COMPREHENSIVE PLAN MAP CHANGE FOR THE ) FINDINGS,
PROPERTY LOCATED SOUTHWEST OF THE INTERSECTION OF ) CONCLUSIONS
MOUNTAIN AND HERSEY STREETS, NEAR WILLIAMSON WAY (MAHAR ) AND ORDERS
PROPERTY) . ZONE CHANGE INVOLVES CHANGE FROM E-1 TO R-2 )
AND R-1-3 .5P. ZONE CHANGE IN ACCORD WITH MEDIATED )
SETTLEMENT REGARDING THIS PROPERTY. )
APPLICANT: CITY OF ASHLAND )
RECITALS:
1) Tax lot 6400 of 391E 9AB and tax lot 3502 of 391E 4DC are located at
southwest of the intersection of Mountain and Hersey Streets, near
Williamson Way (Mahar Property) and are zoned E-1; Employment.
2) The applicant is requesting a Zone Change from E-1 to R-2 and R-1-
3 .5P, and Comprehensive Plan map change from Employment to Low Density
Multi-family Residential and Suburban Residential. A site plan is on
file at the Department of Community Development.
3) The criteria for approval of a Type III amendment are as follows:
Type III amendments are applicable whenever there exists:
a public need;
the need to correct mistakes;
the need to adjust to new conditions;
or where compelling circumstances relating to the general
public welfare requires such an amendment.
4) The Planning Commission, following proper public notice, held a
Public Hearing on August 11, 1992, at which time testimony was received
and exhibits were presented. The Planning Commission recommended
approval of the application as presented.
5) The City Council, ,following proper public notice, held a Public
Hearing on October 20, 1992, at which time testimony was received and
exhibits were presented. The City Council approved the application as
presented.
Now, therefore, the City Council of the City of Ashland finds,
concludes and recommends as follows:
SECTION 1. EXHIBITS
For the purposes of reference to these Findings, the attached index
of exhibits, data, and testimony will be used.
Staff Exhibits lettered with 'an "S"
Proponent's Exhibits, lettered with a "P"
Opponent's Exhibits, lettered with an "O"
Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an
limit
I
SECTION 2 . CONCLUSORY FINDINGS
2. 1 The Council finds that it has received all information
necessary to make a decision based •on the Staff Report, public
hearing testimony and the exhibits received.
2.2 The Council finds that the proposed Zone Change from E-1 to R-
2 and R-1-3.5P, and Comprehensive Plan map change from Employment
to Low Density Multi-family Residential and Suburban Residential
meets the criteria for approval for a Type III Amendment under AMC
18. 108. 060B.
2.3 The Council finds that the proposed zone change and
comprehensive plan map change arises from the need to adjust to new
conditions. Evidence in support of the zone change was previously
presented as part of the conditional use permit application on this
property (PA89-071) . The Council finds that information contained
in the record for PA89-071 shows that approximately 6.5 acres of
the parcel has slopes of between 15 to 25 percent, which make it
unsuitable for commercial/industrial uses. It is in this area that
the Council finds residential uses to be appropriate, and considers
a zone change justified as the prescribed means for adjusting to
these conditions.
2 .4 The Council believes there is an adequate supply of E-1 zoned
property within the City to accommodate potential
employment/industrial uses based on the Commercial and Industrial
Lands Inventory published by the City in February of 1991. Further,
approval of this application should facilitate the development of
infrastructure for the future subdivision of the E-1 zoned portion
of the property, ultimately leading to the creation of E-1 lots
that are serviced for construction and occupancy.
SECTION 3. DECISION
3 .1 Based on the record of the Public Hearing on this matter, the City
Council concludes that the proposed Zone Change from E-1 to R-2 and R-1-
p 3 .5P, and Comprehensive Plan map change from Employment to Low Density
Multi-family Residential and Suburban Residential is supported by
evidence in the record.
Therefore, based on our overall conclusions, we approve Planning Action
#92-097. The following condition is attached to the approval:
1. That this Zone Change and Comprehensive Plan map change be in
accordance with Exhibit "B" of the signed mediation agreement dated May
5, 1992 .
ADOPTED this day of November, 1992.
Nan E. Franklin Catherine M. Golden
City Recorder Mayor
A
I
`'..�4F60a.•
' tom{ October 29, 1992
X110. Brian Almquist, City Administrator
ram: Steven Hall, Public Works Director
�lt�IjCL' : City Water System - Fire Requirements
At the last City Council meeting, the availability of
adequate fire protection for an addition to a home at 1
Hillcrest Drive raised the issue of the ability of
Ashland's water system to provide flows to meet current
Ashland standards.
A map was shown indicating areas "deficient" in fire flow
to meet the .current 750 gallons per minute required for
single family residential construction.
The following information is somewhat general but given
as an indicator of the inaccuracies of the assumptions
used to produce the map.
* For over 20 years the Ashland water system has
been designed for 500 gallons per minute as
required by the Ashland Fire Department. The
recent ordinance adopted by the City Council
raised the limit to 750 gallons per minute.
* The October, 1992 Ashland Fire Department
hydrant data lists a total of 759 hydrants. Of
those 759 hydrants,- only 33 fall below the 500
gallon per minute rate. Increasing the fire
flow requirement to 750 gallons per minute
placed a total of 133 hydrants below the new
minimum flow requirement.
* 48 of the hydrant tests were made between
1976 and 1979. Many improvements have
been made to the system which have
increased the fire flows.
ECity Water System - Fire Requirements
October 29, 1992
j page 2
I C
* 89 of the hydrant tests were made between 1976
and 1983 . In 1984, Alsing Reservoir and the
24" supply line was completed. The areas above
Morada between Tolman Creek Road and
Greenmeadows, above Crestview, Peachey and
Pinecrest have increased pressure and volume
with this project.
* In 1990, a 12-inch water main was constructed
on Siskiyou Blvd. and Crowson Road which
increased the fire flow capabilities on eastern
Siskiyou Blvd. , Crowson Road and the entire Oak .
Knoll subdivision.
* In 1989, a 12-inch water main was constructed
on Mistletoe Road from Tolman Creek Road to an
existing 12-inch water main near the Crowman
office building.
* There are 90 fire hydrants that have a
"residual" pressure of over 30 pounds per
square inch (psi) . The residual pressure is
that pressure at the hydrant when water is
flowing through a fire hose. There is the
potential of drawing that pressure down to 20
psi to increase fire flows through a pumper
truck.
* The completion of the NW Water Project will
eliminate many of the problems above Walnut and
Ditch Line Road.
The flow test for the hydrant near 1 Hillview was not a
true indicator of the systems capability. First, because
of the location, the Fire Department cannot flow the
hydrant for long because the apartments across the street
would be flooded. Second, a pressure reducing valve has
to open to increase the fire flow to this hydrant. That
takes about two to three minutes to reach an equilibrium
point. The hydrant cannot be left "wide open" for two to
three minutes because of the potential water damage to
the apartments.
Staff (Water, Planning, Fire) will be reviewing the data
and providing a true picture of the Ashland water
system's true capabilities of providing fire protection.
City Water System - Fire Requirements
October 29, 1992
page 3
Unfortunately, the map presented at the Council meeting
did not correctly represent the water system and its
current capabilities.
SMH:rm\Water\Hydrnt.rpt
cc: Keith Woodley, Fire Chief
John Fregonese, Planning Director
Dennis Barnts, Water Quality Superintendent
Jim Olson, Assistant City Engineer
{Gf.A51i
Exttaran UM
GREGO.
October 26, 1992
V1 Q. Brian Almquist, City Administrator
�ram: Steven Hall, Public Works Director.
p�JUbigtf:, Wastewater Treatment Plant Goals/Objectives
ACTION REQUESTED
City Council confirm the revised Goals and Objectives for the Ashland Wastewater Treatment
Plant.
BACKGROUND
At the special council meeting of October 22, 1992 the City Council adopted goals and
objectives as presented by Stephen Jamieson on behalf of the Ashland Wetlands Coalition
with one modification. The modification changed the word %vetlands" to "multiple objective
open surface wetlands'.
In addition, I am suggesting a few other changes which I believe help clarify the intent of the
document. ;
1. As presented, Goal 2 is "maintain existing water flows in Bear Creek". I have
some concerns that this is too generic and am suggesting the wording
'replace the volume of WWTP effluent removed from Bear Creek".
2. In the Minimum Objective, I am suggesting the words 'natural Bear Creek
water' be replaced with 'Bear Creek water. It may seem somewhat as nit-
picking, but I don't think we can find any'natural' Bear Creek Water in the
summer.
3.' In the Minimum Objective (1), 1 am suggesting that the words "maintaining
existing summer water flow levels' be replaced with the words "maintaining
the summer water flow levels by replacing the withdrawn WWTP effluent
in an equal volume". My concern is similar to the one in Goal 2.
4. Other minor changes include changing 'the sewage treatment facility with
'the wastewater treatment plant" and 'the City of Ashland" with "the
Ashland City Council'.
The original proposal and the revised proposal are attached.
SMH:m\PW\JwsrRmpa
cc: Stephen Jamieson, Attorney at Law
Gary Schrodt, Ashland Wetlands Coalition
encl: Jamieson proposal
Hall revision
OCT-22"32 THU 08:47 ID:FROHNNRYER P. C.
TEL N0:5103 779-6379
tt970 P02
Proposed Statement Of Goals:
The City of Ashland will require that the City's final sewage facilities plan
achieve the following goals:
f
1• Satisfy DEO effluent standards concerning discharges
from the City's sewage treatment facility ("STF");
i
2. Maintain existing water flows In Bear Creek;
3. Support the natural ecology of Bear Creek; and
4. Minimize capital and/or operating costs of the City's STF,
U
Proposed Statement Of General Intention:
The City of.Ashiand agrees to give full consideration to the possible use of
wetlands technology to assist in achieving the City's STF goals.
f
r
Proposed Minimum Objective:
The City of Ashland wishes to determine whether the use of expanded
wetlands technology In connection with Facilities Plan Alternative 3A might
produce effluent which during summer months could be delivered to Talent
Irrigation District in exchange for natural Bear Creek water, thereby (I)
maintaining existing summer water flow levels in Bear Creek, and (in
eliminating the need to establish and maintain the $1,330s00o effluent
Irrigation system proposed in Alternative 3A.
Proposed Specific Action Items:
The City of Ashland agrees to take the following specific actions to facilitate
the achievement of the City's STF goals:
(a) Undertake a program of public education which will encourage
voluntary activities to reduce the level of phosphates Introduced
Into the City's sewage treatment.system; and
(b) Promptly obtain and fund a study to determine the feasibility of
using wetlands technology to achieve the City's STF goals.
_'.
CITY OF ASHLAND
WASTEWATER TREATMENT PLANT
GOALS AND OBJECTIVES
(Adopted by the City Council October 22, 1992)
GQ#�S
The Ashland City Council requires the Ashland Facilites Plan to:
1. Satisfy Oregon Department of Environmental Quality(DEQ) standards for discharges from
the Ashland Wastewater Treatment Plant(WWTP);
2. Replace the volume of WWTP effluent removed from Bear Creek,
3. Support the natural ecology of Bear Creek,and
4. Minimize capital and operating costs of the WWTP.
'i`Ipi4M�N7`t3F,,tx%`✓~NERL',fk1;T,£(�ITICJN
The Ashland City Council will give full consideration to the possible use of multiple objective open surface
wetlands technology to assist in achieving the WWTP goals.
I
{c±i'I1Vt)[f1A4 QJsx
The Ashland City Council will determine whether the use of expanded open surface wetlands technology
in conjunction with the Ashland Facilities Plan Alternative 3A might produce effluent which could be
delivered to the Talent Irrigation District (TID) in exchange for Bear Creek water during summer months,
thereby:
1. maintaining the summer water flow levels by replacing the withdrawn WWTP effluent in an
equal volume, and
2. eliminating the need to establish and maintain the effluent irrigation system proposed in
Alternative 3A.
AGTiON fTEN15
The City Council will take the following specific actions to facilitate the achievement of the WWTP Goals
by:
1. Undertaking a program of public education which will encourage voluntary activities to
reduce the level of phosphates introduced into the WWTP; and
2. Promptly obtain and fund a study to determine the feasibility of using multiple objective
open surface wetlands to achieve the WWTP Goals.
PW1J-VW9ao
P ROMOVIONS
2045 HWY. 99N, P.O. BOX 249, ASHLAND, OR 97520
October 23, 1992
Mr. Brian Almquist
City Manager
20 East Main Street
City Hall
Ashland, OR 97520
Dear Brian:
i
On October 23, 1992 1 purchase the eleven hangars owned by the
George's located at Ashland Airport. This is subject to Ashland approval
to transfer the current lease to Valley Investments, a sole proprietorship
owned by myself. Please inform me of what we need to do to accomplish
this as soon as possible.
Sincerely yours,
Alan DeBoer
482-3695
AD:bb
cc: Monte George
ORDINANCE NO.
AN ORDINANCE PROVIDING AN EXEMPTION TO THE TRANSIENT
OCCUPANCY TAX FOR ROOMS OCCUPIED BY THE HOMELESS.
ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE LINE
THRGUGI AND ADDITIONS ARE SHADS
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 4 .24.030 of the Ashland Municipal Code is
amended by adding the following subsection F:
4.24. 030 Exemptions. No tax shall be imposed upon:
A. Any person as to whom, or any occupancy as to
which, it is beyond the power of the City to impose the tax
herein provided;
B. Any occupant whose rent is of a value of $6. 00 or
less per day. This amount shall be adjusted on July 1 of
each year based on the change in the Portland Consumer Price
Index. (Ord. 2216, 1982)
C. Any officer or employee of a foreign government
who is exempt by reason of express provision of federal law
of international treaty.
D. The amount attributable to one full breakfast per
day for a transient at a Bed and Breakfast establishment.
However, in no case shall the exemption exceed the greater
of 10% of the total amount charged per transient or $10.00
per day. This amount shall be adjusted on July 1 of each
year based on the change in the Portland Consumer Price
Index.
E. Any room donated to a non-profit organization
claiming exemption under IRS code 501.
� �nys�ro�nrented by the .Ashland �ntsrfaitlz gape
Go�itunit�, GY fa`GG�Jt 3Gther organization spucif�.�a�ly
FIB
cognzet3Mb theft CYt OounGil, fsr pravl£ding seruaees to the
l7tGYiisi for GoGUpatzoyr }sy 11Cafie�2SekXt [�Yexsoxxs»"
""' No 'exemption" s2i'a]"l lie 'granted"'except"upon"writteri 'olaim
therefor made at the time rent is collected and under
penalty of perjury upon a form prescribed by the Tax
Administrator.
SECTION 2 NI gal m nRG-g- .nGy a z1O GG 1 sec 7G e
October ��< <�.�� �;$a�td��he��ta��`ectxves datecaf this prdrnan�e,� fror a
�ap�f desari�ied `3:�t'�A�Ii��i11d�'MU1�iGipB� Code"�:�4:Q3�T„P �tt�l�.�bey
deemed not due Orrayabexnd the debt evidenced thereby shy be
fGrg l tteri
PAGE 1-ANNOTATED ORDINANCE (p:ord\transtax.Ano)
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE NO. 2052, THE LAND-USE ,
ORDINANCE OF THE CITY OF ASHLAND AND SECTION 18. 12. 030 OF
THE ASHLAND MUNICIPAL CODE, TO RE-ZONE CERTAIN PROPERTY FROM
CITY OF ASHLAND E-1 TO R-2 AND R-1-3 .5P. (MAHAR PROPERTY)
THE PEOPLE OF THE CITY OF ASHLAND ORDAIN AS FOLLOWS:
SECTION 1. Ordinance No. 2052 and Section 18.12 .030 of the Ashland
Municipal Code, are amended by rezoning a portion of the property as
shown on the attached Exhibit "A" from E-1 (Employment) to R-2 (Low
Density Multi-family Residential) and R-1-3.5P (Suburban Residential) .
The foregoing Ordinance was first read on the day of
1992, and duly PASSED and ADOPTED this day of
1992 .
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of , 1992.
Catherine M. Golden
Mayor
Approved as to form:
Paul Nolte
City Attorney
(d:\comdev\rez0m.0rd)
I
PAP
nib
W������� •
• ,ems ! . - �%%%�i�i�i!
ORDINANCE NO.
AN ORDINANCE ADOPTING AN AMENDMENT TO THE ASHLAND
COMPREHENSIVE PLAN MAP FROM EMPLOYMENT TO LOW DENSITY
MULTI-FAMILY RESIDENTIAL AND SUBURBAN RESIDENTIAL
(CITY OF ASHLAND, APPLICANT) (MAHAR PROPERTY)
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The Ashland Comprehensive Plan Map as adopted by
Ordinance No. 2227 is amended by changing the designation of a
portion of Tax Lot 39-lE-04DC-3502 from Employment to Low Density
Multi-Family Residential and Suburban Residential.
The foregoing ordinance was first read on the 3rd day of November,
1992, and duly PASSED and ADOPTED this 17th day of November, 1992.
Nan E. Franklin
City Recorder
SIGNED and APPROVED, this day of November, 1992 .
Catherine Golden
Mayor
_ - � < , � PmorttixcEixm
October 30, 1992
ELI: Honorable Mayor and City Council
r- Brian L. Almquist, City Administrator
rum:
LtQ*E Railroad Park L.I.D.
Following our last Council meeting, I met with Allen Sandler
concerning the acquisition of the 2-acre park site on "A" Street.
The SP Transportation Company is insisting on full payment at close of
escrow and is unwilling to allow the City the additional time to raise
the necessary funds. Attached is a letter from Mr. Sandler indicating
that he is willing to carry 50% of the balance for one year from the
close of escrow.
It is possible that escrow could close as early as December 31, 1992.
In that event, we would need to have the funds to place into escrow.
In order to , insure that this occurs, it is my recommendation that we
proceed to form a Local Improvement District as soon as possible.
As you are aware, the Parks Commission has agreed to contribute
$18,600 towards the purchase. The City has also expended about $5,000
for environmental studies and incidental costs. It is proposed that
the City match the contribution of the Parks Commission for an
additional $18, 600 and that the remaining $150, 000 balance be assessed
to the benefitted property owners. The $18,600 would come from the
Capital Improvement Fund--General Capital Outlay, which includes
$10,000 from Greenway land acquisition (we have no parcels identified
for such acquisition in the immediate future) .
Attached is a breakdown of the assessments indicating that of the 433
parcels included, 85% would be under $500. The optional ways of
meeting the annual debt service on the LID bonds would be as follows:
1. Property owners pay in semi-annual installments.
2. City pay 50% of debt service from future SDC
revenues.
with either option, in the event an Open Space Funding measure is
approved, the City could agree to repay property owners who either
have prepaid their assessment or who have made payments, from this new
revenue source.
Attachments/
(d:\brian\rrparkAid) .
, t
October 26, 1992
To the Railroad District Subdivision:
A. Planning Commission approved a two-acre park and a two-acre
subdivision with the proviso that Southern Pacific would have to give the
City of Ashland one year to raise the money. Southern Pacific would
not accept the one year wait and then not be guaranteed a purchase.
B. Allan Sandler got together with the railroad .neighbors and the
City'and worked out the following:
I. When the cash was needed to pay Southern Pacific, Sandler would
advance the moneys needed, about $180,000, to cover the sale. The money
would be needed in about six months. Sandler said he would put up the
money for one year when needed, but not more than 1-1/2 years from
planning action and City Council approval.
2. Sandler would charge one point over prime or what was consistent
with bank interest rates when money was actually taken.
3. Parks Department was to put: up approximately $18,000.
1 4. If money was not raised by the City or neighbors, Sandler would
then takeover the property after the 1-1/2 years expired.
C. After our meeting, the neighbors filed an objection to the City Council
requesting a hearing to overrule the Planning Commission approval of the
subdivision.
D. When Sandler heard of this after the meeting and not being informed
first, he cancelled his offer with a letter to the City Council.
E. The City council upheld the Planning Commission action; however,
without Sandler putting up any money for the 1-1/2 year extension, the
deal for the park was in jeopardy.
F. Sandler was asked to have another meeting to put the park back on track
and Sandler agreed to meet.
j
fl
w
To the Railroad District Subdivision
Page 2
October 26, 1992
G. At that meeting between the City and neighborhood people, Sandler
agreed to put the deal back in check with only one change -- the City and/or
the neighbors needed to guarantee they would put up 50% and Sandler would
guarantee the other 50% allowing the escrow to close with Southern Pacific
and securing the railroad park.
(NOTE: The reason for requesting the City and/or neighborhood to
raise the 50% was because Sandler wanted to make sure the park will, in fact,
be purchased. It is not Sandler's intent to take over the park property.
If 50% of the money was in place, Sandler could be sure the park would be
a reality.)
H. Sandler does not have any offer in on purchasing the entire four
acres. It is Sandler's intent to have the park. Sandler does have reservations. that
will be turned into purchase agreements with Southern Pacific on two lots
north of the park.
I. Jim Sims brought the newspaper article to Sandler's attention which
states Sardlei had reneged on the deal. Jim urged Sandler to re-define
Sandler's pledge to the City and Sandler has sent the enclosed letter to
Brian Almquist, Ashland City Manager.
J. Sandler's concern is that if we don't take action and actually purchase
this park property and subdivison at this time, it might just not be
subdivided. Then Southern Pacific could sell the four acres to a
developer who will not be obligated to give the City one year to raise the
money. If the property is not subdivided, the City has no authority to ,
acquire the property unless the owner agrees to do so. If that happens,
it is possible we would have no park. A developer can make a lot more money
building houses, stores or warehouses on that land which is already zoned
for that use as against park land. If that happens, we all lose except the
developers.
I'
October 25, 1992
Brian Almquist
Ashland City Administrator
City Hall
Ashland, Oregon 97520
RE: RAILROAD PARK
Dear Mr. Almquist,
While Sally and I were out of town last week I
was contacted by Jim Sims regarding the status of the
Railroad Park. We came to agreement that the purchase of
the Park is essential. To make this possible Sally and I
p will loan the city of Ashland half the $180,000 purchase
price required by Southern Pacific Railroad (SPTC) . I
agree that Southern Pacific's insistence on cash payment
in full at close. of escrow places the city in a bind. in
this way, as previously agreed, It is my hope that my ,
offer to loan you half the purchase price will now make
the purchase of the Park possible.
I will assign the property rights to you as soon
as you sign the purchase agreement with SPTC.
4
I am'pleased to offer my community the right to
purchase this park land. I am also willing to allow you
an additional year from close of escrow to repay the loan
I am giving you. This should give you sufficient time to
d pass .a bond measure and form a local improvement district
(L.I.D) to finance the project. Sally and I welcome your
efforts and would like to be among of the first signers on
a petition to form an L.I.D.
I understand that the Parks Commission has
pledged to pay $18, 000 toward purchase. Payment of that
amount, too, won't have to be made until close of escrow.
In short, the city of Ashland doesn't have to pay
anything until close of escrow and we'll loan you half of
the purchase price to make purchase possible.
sincerely,
Allan
er-
andler
k
RAILROAD DISTRICT LOCAL IMPROVEMENT DISTRICT FOR PARK
ACQUISITION
Total Proposed Assessment $150,000
Total Area of Parcels within boundary 77.56 acres (3,378,513 sq.ft)
Total Number of Parcels within boundary 433
Assessment per square foot - residential (R-2, R-3) $0.05355
Assessment per square foot - commercial (C-1, E-1) $0.02678
Average assessment per parcel $346.42
Number of parcels with assessments less than $100 54/433 (13%)
Number of parcels with assessments less than $200 138/433 (32%)
Number of parcels with assessments less than $300 209/433 (48%)
Number of parcels with assessments less than $400 329/433 (76%)
Number of parcels with assessments less than $500 364/433 (84%)
Number of parcels with assessments less than $600 393/433 (91%)
Number of parcels with assessments less than $700 403/433 (93%)
Number of parcels with assessments less than $800 413/433 (95%)
Number of parcels with assessments less than $900 415/433 (96%)
Number of parcels with assessments less than $1000 418/433 (97%)
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RESOLUTION NO. 92-
A RESOLUTION OF INTENTION TO PROVIDE FOR A PUBLIC PARR
IN THE RAILROAD DISTRICT ADJACENT TO THE�:'SOUTHERN
PACIFIC RAILROAD BETWEEN SIXTH AND EIGHTH STREETS.
THE CITY COUNCIL OF THE CITY OF ASHLAND RESOLVES:
SECTION 1. It is the intention of the Council to develop a
public park located immediately south of the Southern Pacific
railroad tracks between Sixth Street and Eighth Street in the
Railroad District, Ashland. Such improvement, including the
acquisition of land, will be in accordance with costs estimated
to be $195,000, of which $150, 000 will be paid by special
assessments on benefitted properties. Costs will be allocated
based on a unit measure of approximately $0. 054 per square foot
of each residentially zoned lot and the same unit measure times
one-half of the square feet of each commercially (E-1 and C-1)
zoned lot.
SECTION 2. The local improvement district shall consist of all
those residentially and commercially (E-1 and C-1) zoned lots
within the area bordered by the Southern Pacific Railroad tracks
on the north, North Mountain Avenue on the east, East Main Street
to its intersection with Lithia Way and then along Lithia Way to
Oak Street for the south boundary and Oak Street for the west
boundary including those lots fronting the west side of Oak
Street between Lithia Way and Van Ness Avenue.
SECTION 3. The Council will meet in the Council Chambers,
Ashland Civic Center, 1175 East Main Street on November 17, 1992 ,
at 7 :30 P.M. , at which time and place the owners of the benefited
property are called upon to appear before the Council or to
submit written comments and to show cause, if any, why the
improvement should not be constructed and why the owner's
property should not be assessed for the improvements.
SECTION 4. Warrants for the interim financing of the
improvements shall bear interest at the prevailing rates and
shall constitute general obligations on the City of Ashland and
shall be issued according to the terms and conditions in ORS
287. 502 to 287.510 inclusively.
SECTION 5. The assessment imposed upon benefitted properties is
characterized as an assessment for local improvement pursuant to
ORS 305.583 (4) .
SECTION 6. The City Recorder is directed to serve notice to the
property owners by publishing a notice of the public hearing once
in the Daily Tidings, not less than ten days prior to the
hearing, and by mailing copies of the notice by registered or
certified mail to the owners of each lot benefited by the
proposed improvement as shown on the latest tax and assessment
roll. The notice shall be in the form of Exhibit "A" attached to
this resolution.
PAGE 1-RESOLUTION (p:parks\raillid.res)
This Resolution was READ and DULY ADOPTED at a regular meeting of
' the City Council of the City of Ashland, Oregon on the _th day
of November, 1992.
f,
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of November, 1992 .
i
e
Catherine M. Golden, Mayor
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PAGE 2-RESOLUTION (p:parks\rai((id.res)
�I
EXHIBIT "A"
NOTICE OF PUBLIC HEARING
The City Council of the City of Ashland will meet on November 17,
1992 at 7: 30 P.M. in the Council Chambers, 1175 East Main Street,
to hold a public hearing to consider the formation of a Local
Improvement District as follows:
NATURE OF THE IMPROVEMENT: To develop a public park located
immediately south of the Southern Pacific railroad tracks between
Sixth Street and Eighth Street in the Railroad District, Ashland.
BENEFITED PROPERTY: All those residentially and commercially (E-
1 and C-1) zoned lots within the area bordered by the Southern
Pacific Railroad tracks on the north, North Mountain Avenue on
the east, East Main Street to its intersection with Lithia Way
and then along Lithia Way for the south boundary and Oak Street
for the west boundary including those lots fronting the west side
of Oak -Street between Lithia Way and Van Ness Avenue.
ESTIMATED COST: The estimated cost of this local improvement is,
$195, 000 of which $150,000 shall be paid by special assessment of
benefitted properties.
ADDITIONAL INFORMATION: The average assessment per lot is
approximately $347. The specific proposed assessment for each
lot and other information may be obtained at the Department of
Community Development, 20 E. Main Street, Ashland, Oregon on
weekdays during the hours of 8: 30 am to 5: 00 pm.
All affected property owners may appear at the hearing or submit
written comments prior to or at the hearing, as to why the park
should not be developed or why the benefited properties should
not be assessed in the .manner proposed.
Characterization of the assessment: The assessment imposed upon
benefitted properties is characterized as an assessment for local
improvement pursuant to ORS 305.583 (4) .
BY THE ORDER OF THE CITY COUNCIL
Nan-E. Franklin, City Recorder
PUBLISH: Daily Tidings
November 5, 1992
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October 30, 1992
Honorable Mayor and City Council
W ram:
Brian L. Almquist, City Administrator
u�;Ptt. Railroad Park L.I.D.
Following our last Council meeting, I met with Allen Sandler
concerning the acquisition of the 2-acre park site on "A" Street.
The SP Transportation Company is insisting on full payment at close of
escrow and is unwilling to allow the City the additional time to raise
the necessary funds. Attached is a letter from Mr. Sandler indicating
that he is willing to carry 50% of the balance for one year from the
close of escrow.
It is possible that escrow could close as early as December 31, 1992 .
In that event, we would need to have the funds to place into escrow.
In order to , insure that this occurs, it is my recommendation that we
proceed to form a Local Improvement District as soon as possible.
As you are aware, the Parks Commission has agreed to contribute
$18, 600 towards the purchase. The City has also expended about $5,000
for environmental studies and incidental costs. It is proposed that
the City match the contribution of the Parks Commission for an
additional $18, 600 and that the remaining $150, 000 balance be assessed
to the benefitted property owners. The $18,600 would come from the
Capital Improvement Fund--General Capital Outlay, which includes
$10,000 from Greenway land acquisition (we have no parcels identified
for such acquisition in the immediate future) .
Attached is a breakdown of the assessments indicating that of the 433
parcels included, 85% would be under $500. The optional ways of
meeting the annual debt service on the LID bonds would be as follows:
1. Property owners pay in semi-annual installments.
2. City pay 50% of debt service from future SDC
revenues.
With either option, in the event an Open Space Funding measure is
approved, the City could agree to repay property owners who either
have prepaid their assessment or who have made payments, from this new
revenue source.
Attachments/
(dAbrian\rrparkAid)
October 25, 1992
Brian Almquist
Ashland City Administrator
City Hall
Ashland, Oregon 97520
RE: RAILROAD PARK
Dear Mr. Almquist,
While Sally and I were out of town last week I
was contacted by Jim Sims regarding the status of the
Railroad Park. We came to agreement that the purchase of
the Park is essential. To make this possible Sally and I
will loan the city of Ashland half the $180, 000 purchase
price required by Southern Pacific Railroad (SPTC) . I
agree that Southern Pacific's insistence on cash payment
in full at close of escrow places the city in a bind. in
this way, as previously agreed, It is my hope that my .
offer to loan you half the purchase price will now make
the purchase of the Park possible.
I will assign the property rights to you as soon
as you sign the purchase agreement with SPTC.
I am'pleased to offer my community the right to
purchase this park land. I am also willing to allow you
an additional year from close of escrow to repay the loan
I am giving you. This should give you sufficient time to
pass .a bond measure and form a local improvement district
(L.I.D) to finance the project. Sally and I welcome your
efforts and would like to be among of the first signers on
a petition to form an L.I.D.
I understand that the Parks Commission has
pledged to pay $18, 000 toward purchase. Payment of that
amount, too, won't have to be made until close of escrow.
In short, the city of Ashland doesn't have to pay
anything until close of escrow and we'll loan you half of
the purchase price to make purchase possible.
sincerely,
a
Allan
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October 26, 1992
To the Railroad District Subdivision:
A. Planning Commission approved a two-acre park and a two-acre
subdivision with the proviso that Southern Pacific would have to give the
City of Ashland one year to raise the money. Southern Pacific would
not accept the one year wait and then not be guaranteed a purchase.
B. Allan Sandler got together with the railroad neighbors and the
City and worked out the following:
1. When the cash was needed to pay Southern Pacific, Sandler would
advance the moneys needed, about $180,000, to cover the sale. The money
would be needed in about six months. Sandler said he would put up the
money for one year when needed, but not more than 1-1/2 years from
planning action and City Council approval.
2. Sandler would charge one point over prime or what was consistent
with bank interest rates when money was actually taken.
3. Parks Department was to put up approximately $18,000.
4. If money was not raised by the City or neighbors, Sandler would
then take over the property after the 1-1/2 years expired.
C. After our meefing, the neighbors filed an objection to the City Council
requesting a hearing to overrule the Planning Commission approval of the
subdivision.
D. When Sandler heard of this after the meeting and not being informed
first, he cancelled his offer with a letter to the City Council.
E. The City council upheld the Planning Commission action; however,
without Sandler putting up any money for the 1-1/2 year extension, the
deal for the park was in jeopardy.
F. Sandler was asked to have another meeting to put the park back on track
and Sandler agreed to meet.
To the Railroad District Subdivision
Page 2
October 26, 1992
G. At that meeting between the City and neighborhood people, Sandler
agreed to put the deal back in check with only one change -- the City and/or
the neighbors needed to guarantee they would put up 50% and Sandler would
guarantee the other 50% allowing the escrow to close with Southern Pacific
and securing the railroad park.
(NOTE: The reason for requesting the City and/or neighborhood to
raise the 50% was because Sandler wanted to make sure the park will, in fact,
be purchased. It is not Sandler's intent to take over the park property.
If 50% of the money was in place, Sandler could be sure the park would be
a reality.)
H. Sandler does not have any offer in on purchasing the entire four
acres. It is Sandler's intent to have the park. Sandler does have reservations, that
will be turned into purchase agreements with Southern Pacific on two lots
north of the park.
I. Jim Sims brought the newspaper article to Sandler's attention which
states Sandler had reneged on the deal. Jim urged Sandler to re-define
Sandler's pledge to the City and Sandler has sent the enclosed letter to
Brian Almquist, Ashland City Manager.
J. Sandler's concern is that if we don't take action and actually purchase
this park property and subdivison at this time, it might just not be
subdivided. Then Southern Pacific could sell the four acres to a
developer who will not be obligated to give the City one year to raise the
money. If the property is not subdivided, the City has no authority to
acquire the property unless the owner agrees to do so. If that happens,
it is possible we would have no park. A developer can make a lot more money
building houses, stores or warehouses on that land which is already zoned
for that use as against park land. If that happens, we all lose except the
developers.
RAILROAD DISTRICT LOCAL IMPROVEMENT DISTRICT FOR PARK
ACQUISITION
Total Proposed Assessment $150,000
Total Area of Parcels within boundary 77.56 acres (3,378,513 sq.ft)
Total Number of Parcels within boundary 433
Assessment per square foot - residential (R-2, R-3) $0.05355
Assessment per square foot - commercial (C-1, E-1) $0.02678
Average assessment per parcel $346.42
Number of parcels with assessments less than $100 54/433 (13%)
Number of parcels with assessments less than $200 138/433 (32%)
Number of parcels with assessments less than $300 209/433 (48%)
Number of parcels with assessments less than $400 329/433 (76%)
Number of parcels with assessments less than $500 364/433 (84%)
Number of parcels with assessments less than $600 393/433 (91%)
Number of parcels with assessments less than $700 403/433 (93%)
Number of parcels with assessments less than $800 413/433 (95%)
Number of parcels with assessments less than $900 415/433 (96%)
Number of parcels with assessments less than $1000 418/433 (97%)
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0REGOt� ,.
November 3 , 1992
0• Brian Almquist, Mayor and City Council
ram: Steven Hall, Public Works Director ,4
*&OCL' Water Report/Update
Just a quick update on water curtailment. As you can see
by the attached graphs, the rain has helped. Flows in
Ashland Creek went up and Reeder Reservoir began
refilling.
I am anticipating lifting the Stage 1 water curtailment
later this week.
As I noted at the last Council meeting, I am waiting for
Ashland Creek flows to consistently meet or exceed water
demands within the City. Although the rains brought
Ashland Creek flows to a peak of about 10 million gallons
on November 2, the flow dropped to about 3 million
gallons this morning. I want to wait a few days and see
if flows stabilize above our current consumption of
around 2 . 2 million gallons per day.
Dennis Barnts and I have thoroughly reviewed Reeder
Reservoir and will be maintaining Reeder Reservoir at
about 75% until a decision is made to sluice or not this
year. In order to maintain the 75% full level , Ashland
Creek flows will have to equal consumption.
The next 7 months will be a delicate balancing act as
Dennis and I try to weigh the need to sluice the Reeder
Reservoir, the need to be full by June, 1993 , and what
next year might bring for snow and rain!
SMH:rm\RN\NovRpt.wtr
cc: Dennis Barnts, Water Quality Superintendent
encl: Graphs (3)
REEDER RESERVOIR VOLUME
AUGUST THROUGH NOVEMBER 1992
100
90-:;.......................................................................... .............................. ...........................:....................... ........................
...................
80 .........:......... ..._...........................<........................._.................. .... .................... ............ ....................
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01 -Aug 16-Aug 31 -Aug 15-Sep 30-Sep 15-Oct 30-Oct 14-Nov 29-Nov
DATE
-�- Normal Drawdown Actual Drawdown
ASHLAND CREEK FLOWS
OCTOBER 1976 AND 1992
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1 3 5 7 1 11 1 13 15 17 19 21 23 1 25 1 27 29 31
DAY OF MONTH
t 1992 + 1977
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ASHLAND CREEK FLOWS
NOVEMBER 1976 AND 1992
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1 3 5 7 9 11 13 15 17 19 21 23 25 27 29
DAY OF MONTH
1992 1977
CITY OF ASHLAND I T Y HALL .
ASHLAND,OREGON 97520
telephone(code 503)482-3211
November 3, 1992
Mr. Richard J. Santner
Municipal Projects Section
Water Quality Division
Department.of Environmental Quality
811 S.W. Sixth Avenue
Portland, Oregon 97204-1390
Re: Facilities Plan Due Date
Dear Richard:
The City of Ashland City Council has received personal testimony from Dr. Robert A.
Gearheart of Hydro Resources International of Arcata, California in reference to the
potential of wetlands. According to Dr. Gearheart, wetlands technology has
progressed rapidly in the last few years. According to Dr. Gearheart, it may be
possible to approach meeting the current winter and summer discharge limits.
As a result of Dr. Gearheart's presentation and the support of the Ashland Wetlands
Coalition, the City Council adopted the attached Goals and Objectives for the Ashland
Wastewater Plant. Support was given to the investigation of the wetlands option by the
Sierra Club, Headwaters, Rogue River Flyfishers, the Audubon Society, the League of
Women Voters, irrigators, orchardists and others.
The City Council has directed staff to prepare a request for proposals to retain a firm
to complete a thorough analysis of wetlands and how they could function with
improvements to the Wastewater Plant as noted in the Goals and Objectives.
The City of Ashland has retained Dr. Gearheart to assemble a scope of work for a
request for proposals in the next two weeks. I estimate it will take about 45 days to
evaluate the proposals and formulate a contract for services. Dr. Gearheart believes
the study should be completed in about 4 months.
This would require an Addendum to the Stipulation and Final Order,WO-91-202. The
current facility plan due date is January 1, 1993. The City of Ashland is requesting an
extension of that date until July 1, 1993.
Mr. Richard J. Santner
November 3, 1992
page 2 .
The City Council is highly concerned that the final facilities plan provide for a cost
effective and responsible solution to the current standards set by the Environmental
Quality Commission. In addition, the City Council does not wish to select an option
which would not allow for adequate flows for Bear Creek as expressed in the attached
Goals and Objectives.
If possible, could you have a preliminary response for the City Council at the
November 10, 1992 meeting in Ashland.
Thank you for your consideration of this request. If you have any questions, please
call me.
Sincerely yours,
C
Steven M. Hall, P.E.
Public Works Director
SM H:rm\P W\Santner.sew
cc: Brian Almquist, City Admipistrator
Mayor and City Council ✓
Dennis Barnts, Water Quality Superintendent
John Holroyd, Brown and Caldwell
encl: Goals and Objectives
CITY OF ASHLAND
WASTEWATER TREATMENT PLANT
GOALS AND OBJECTIVES
(Adopted by the City Council October 22, 1992)
vn .S
The Ashland City Council requires the Ashland Facilites Plan to:
1. Satisfy Oregon Department of Environmental Quality(DEQ) standards for discharges from
the Ashland Wastewater Treatment Plant(WWTP);
2. Replace the volume of WWTP effluent removed from Bear Creek;
3. Support the natural ecology of Bear Creek;and
4. Minimize capital and operating costs of the WWTP.
Sl,�1TE1V1ENFDF GENEi3AL 1NTE!!ITlOfJ
The Ashland City Council will give full consideration to the possible use of multiple objective open surface
wetlands technology to assist in achieving the WWTP goals.
1l%f1NthTUM,p6JEGTlYE
The Ashland City Council will determine whether the use of expanded open surface wetlands technology
in conjunction with the Ashland Facilities Plan Alternative 3A might produce effluent which could be
delivered to the Talent Irrigation District (TID) in exchange for Bear Creek water during summer months,
thereby:
1. maintaining the summer water flow levels by replacing the withdrawn WWTP effluent in an
equal volume, and
2. eliminating the need to establish and maintain the effluent irrigation system proposed in
Alternative 3A.
ACTlON,1TEIviS
The City Council will take the following specific actions to facilitate the achievement of the WW7P Goals
by:
1. Undertaking a program of public education which will encourage voluntary activities to
reduce the level of phosphates introduced into the WWTP; and
2. Promptly obtain and fund a study to determine the feasibility of using multiple objective
open surface wetlands to achieve the WWTP Goals.
pv4j�
October 30, 1992
M E M O R A N D U M
TO: Honorable Mayor & City Council
FROM: Brian L. Almquist, City Administrator
SUBJECT: Monthly Report - October 1992
The following is a report of my principal activities for the
past month, and a status report on the various City projects and
Council goals for 1992.
I. PRINCIPAL ACTIVITIES:
1. Attended all-day BPA Customer Meeting in Eugene regarding
proposed rate increase scheduled for October 1, 1993. Learned
latest estimate is about 16%. Also had lunch with BPA
Administrator Randy. Hardy to update him on the status of the
third substation.
2. Met/ with representatives of the Tidings and Mail Tribune
to discuss proposed ordinance regulating newsracks. Reached
agreement on provisions they objected to in first draft.
3 . Attended meeting with Ken Mickelson at Jackson County
courthouse with reps from County and Medford to review
preliminary draft of golf course feasibility study for three
agencies. Final meeting scheduled for October 29 at Medford City
Hall.
4 . Attended first meeting of Budget Committee to review
proposed goals and to set agenda for future meetings.
5. Attended monthly Chamber of Commerce breakfast meeting to
present City's reaction to proposal by Gary Schrodt regarding
wetlands, and answered questions about Ballot Measure 7, the
"split roll" property tax initiative.
6. Met with Ken Mickelson, Frego and Paul Nolte to discuss
funding options for Railroad Park.
7 . Met with Greenway Coordinator Karen Smith regarding
Billings property and its relationship with possible development
as a golf course.
8. Met with French subcommittee of Sister City Committee to
discuss progress of Sarlat initiative and member Tom Smith's
upcoming visit.
9. Attended all day Southern Oregon Managers quarterly
meeting in Roseburg.
r'
10. Met in Roseburg with Steve Hall, Paul Nolte, Steve Marks
(chief aide to State Senator Kitzhaber) , and former Bureau of
Rec. official to discuss strategies in dealing with options for
upgrading sewage treatment plant.
11. Attended luncheon meeting with Steve Hall, John Halroyd ,.
of Brown & Caldwell, Gary Schrodt and Plato of Wetlands Coalition
to discuss presentation by Dr. Gearhart and DEQ standards.
12. Met with Architect Gary Afseth to review final draft of
space needs study. Meetings to be held with department heads to
refine estimates of space allocations.
13 . Met with Conservation Manager Wandersheid and Director
Fregonese to discuss major expansion of commercial and
residential weatherization programs with BPA. Dick will make a
presentation to Council on October 20.
I
14. Met with engineers with State Highway Department to
review preliminary plans for the realignment of Hwy.66 at Crowson
Road. New alignment encroaches up to 200 feet on golf course.
Asked them to provide staking for Sullivan and Mickelson to
review impacts.
15. Met with Al Williams, and Lou Driessen of BPA to discuss
possible sites that may be proposed by opponents of substation.
16. Participated in Council Study Session on wetlands with
Dr. Gearhart from Arcata, CA.
17. Was interviewed by a reporter from the "Conservation
Monitor" regarding a feature article about Ashland's award-
winning conservation program.
18. Met on a Saturday morning with Steve Hall and Dr.
Gearhart from Arcata to develop approach to RFP for wetlands
.study.
19. Met on- Sunday morning for breakfast with Allan Sandler
to develop revised plan for purchase of property for Railroad
Park.
20. Attended second meeting of Budget Committee regarding
Financial Policies.
21. Participated in monthly Town Hall program at Ashland
Cable Access with Mayor Golden.
V
22 . Met with Al Williams, and BPA representatives Lou
Driessen, Arnold Hultberg, Bob Laffel and an engineer to look at
sites that may be proposed by substation opponents.
23 . Attended meeting with Councillor Arnold and Ken
Mickelson at Medford City Hall for presentation of Golf Course
Feasibility Study.
24. Met with Attorney Dan Harris, who represents Mrs.
Hodgins and neighbors, to discuss alternate sites for substation.
25. Participated in conference call with Mayor Golden, Steve
Hall, John Halroyd of Brown & Caldwell, and DEQ personnel
regarding a request for an extension of time to complete the
wetlands study.
STATUS OF VARIOUS CITY PROJECTS:
1. Electric Substation. BPA has selected the site on the
North side of the RR tracks, East of Mountain Avenue, owned by
Jessie Hodgins. Mrs. Hodgins and her neighbors have hired
Attorney Dan Harris to file a lawsuit under NEPA to prevent the
acquisition and to look at alternative sites. They will provide a
temporary mobile transformer to meet this Winter's load. BPA
will also review the alternate sites suggested, and would agree
to mediation if necessary.
r
2. Downtown Proiect. Completed, except for remaining island
for Holiday Tree in front of City Hall. Work should begin in
late November and take about thirty days to complete.
3. Northwest Water Proiect. Construction of the pipeline is
about 80% complete and should be finished by the end of this
month. Plans and Specs for the reservoir on Hitt Road are
underway.
4 . Open Space Program. I will continue my meetings with the
LWV in an attempt to reach a compromise. The next meeting with
the LWV is set for November 9 .
5. Hersey Street Paving. Completed.
6. Digester Roof. Construction is underway. We discovered a
solidified mass on the base of the digester which had to be
mechanically removed, requiring a change order. Completion is
scheduled in about two months.
7. Tolman Traffic Signal. The bid has been awarded and
construction should begin in mid-January. Completed is expected
around the first part of April.
8. Wetlands Studv. A scope of work for the Request for
Proposals (RFP) is being prepared by Dr. Gearhart and the RFP
should be ready for mailing to qualified firms within two weeks.
The proposals will be due 30 days thereafter. A letter has been
sent to DEQ requesting an extension of the Facilities Plan due
date to July 1, 1993.
III. STATUS OF COUNCIL GOALS:
A quarterly report was presented at the October 20 Council
meeting.
Brian L. Almquis
City Administrat r
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NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the Ashland City Council will hold a
public hearing on Tuesday, November 3 , 1992 at 7: 30 P.M. in the Civic
Center Council Chambers, 1175 E. Main Street, to consider the proposed
vacation of a 20-foot wide alley located on private property on
Skycrest Drive and extending east of Sunnyview Drive. (Robert
Reinholdt et. al . , Applicants)
All interested persons are hereby called upon to appear at said
hearing to express their views. Written comments will also be
received at the office of the City Administrator, Ashland City Hall,
during business hours until 5: 00 P.M. on Wednesday, October 28, 1992 .
Nan E. Franklin
City Recorder
PUBLISH: Daily Tidings
October 12 , 19, 26 and November 2 , 1992
{aF 4yo Memorandum
• r,
' .OREGOa,.'
22 September 1992
Brian Almquist
r- -
rum: James H. Olson, Assistant City Engineer
Proposed Vacation of Alley off Sunnyview Drive
On 21 July 1992, a memo was circulated to all Department Heads concerning the ,
proposed vacation of an alley off Sunnyview Drive on the Margaret Wiley property. I have ,
now heard from all parties concerned and have received no negative comments or requests
for easements or other conditions except for yours (see attached memo of 21 July).
As I have mentioned, before, both the City and the County had assumed that this alley
had been vacated in an earlier vacation process and it, in fact, was intended to be included.
However, the description of the vacation omitted the alley from the ordinance. The alley has
obviously not been utilized for any purpose, either for access or utility placement. If a
pedestrian or utility easement is reserved, it too will require vacation or relocation'in the
near future when the Wiley Subdivision is developed later this year. I would recommend
that the vacation be completed without reservation. However, if you are concerned about,
possible use of the alley, the vacation could be made contingent upon the recording of the
subdivision plat.
Would it be possible to schedule this vacation hearing for the 3 November council
meeting? Would this give Nan adequate time to mail and publish the hearing notice? Can a "
public hearing date be set at this next council meeting.
cc: Steve Hall
Nan-Franklin 7
John MacLaughlin
2P�o oc 0 1175 E. MAIN ST. ASHLAND, OREGON 97520 Phone(503)482-5211
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GARY E. BROWN
Chief of Police
October 30, 1992
TO: Mayor and Council
FROM: Gary E. Brown, Chief of Police
SUBJECT: Liquor License Application
Application has been received from VICTOR J FERGUSON AND JEANNE
OLIVER FERGUSON dba\"VIC'S MONGOLIAN BBQ" for a LIQUOR license,
for an ESTABLISHMENT located at 1662 SISKIYOU BL.
A background investigation has been completed on the applicant
and approval of this application is recommended.
tE. CE
MC:tld
THE SUNWIT: BUILDING A HATE FREE OREGON
NOMINATION FORM•
Please fill out a form for each nominee.
NAIIVIE G. Philip Arnold COUNTY Jackson
ADDRESS 300 E. Main P.O. Box '760 Ashland, OR
WORK PHONE NUMBER 482-4935 HOME PHONE NUMBER 488-2215
CHECK THE FOCUS GROUP YOUR NOMINEE WILL REPRESENT:
_Edudation _ Labor
_Law Enforcement/Judicial System _ Media
_Religious Organizations Business
Community Groups X% Government
CHECK THE APPROPRIATE GEOGRAPHIC LOCATION:
x Rural _ Urban
IF YOUR NOMINEE WILL BE REPRESENTING AN ORGANIZATIONS)
PLEASE LIST IT/THEM BELOW:
rity of Ashland
Jackson County Human Rights Coalition
SUMMARIZE YOUR REASONS FOR NOMINATING THIS INDIVIDUAL:
He is the member'of',the Ashland:.City 1Councii' who introduced
the resolution opposing Measure 9 He is a member of the
Jackson Co. Human Rights Coalition.
t
The Summit
Governor's Affirmative Action Office
. 775 Courr St. NE
Salem, OR 97310
Return to the above address by November 11, 1992.
• t,
BARBARA ROBERTS
GOVERNOR
OFFICE OF THE GOVERNOR.
STATE CAPITOL
SALEM, OREGON 97310-0370 -
TELEPHONE: (503) 378-3111
October 21, 1992
1-
2—
Dear 3—
I am writing to ask for your help in addressing a serious trend in our state. This trend is the continual
rise of crimes motivated by prejudice, known as bias crimes. Since the 1989 passage of Senate Bill
606, which requires law enforcement agencies to report bias crimes, we have watched the number of
reported bias crimes increase. The October 1992 report of Criminal Offenses Motivated by Prejudice,
which was released by the Oregon Law Enforcement Data System, shows that for the first three
months of 1992, bias crimes increased 19% over the number reported for the first three months of.
1991. While part of the increase may be due to better reporting mechanisms, we must recognize that
only a fraction of the bias crimes that occur in our communities are ever reported.
This trend has serious implications on the livability of our communities as well as the economic health
of our state. The Oregon Progress Board, in recognition of the importance of addressing this problem,
adopted as a lead benchmark: "Crime/Social Harmony", which uses as its indicator hate/bias crimes
per 100,000 Oregonians per year. Lead benchmarks are those that represent serious problems in
which we must see progress in the next five years. Our goal in achieving the benchmark is to reduce
incidents of bias crimes by the year 2010 to one per 100,000 Oregonians.
State government can be a catalyst for action in reaching that goal, but the critical work must be done
in our homes and in our communities throughout the state. We must all do our part, to effectively
reduce the incidents of bias crimes in Oregon. The time to act is now; and I need your assistance,
if we are to achieve this benchmark.
On December 4, 1992, my office in conjunction with U.S. West Communications will host a
conference called: "The Summit: Building a Hate Free Oregon." It will be a day-long work session
devoted to determining how, as a state, we can address the continued rise in bias/hate crimes. We
will be putting together teams which represent eight focus groups from relative geographic areas. The
eight focus groups are government, business, labor, law enforcement/judicial system, education,
media, community groups (such as neighborhood associations), and religious organizations.
I
BARBARA ROBERTS OFFICE OF THE GOVERNOR
GOVERNOR AFFIRMATIVE ACTION
775 COURT STREET NE
SALEM.OR 97310-0370
TELEPHONE: (503)378-5336
T00: (5031373-1087
FAX: (5031378.3139
November 2, 1992
David Kennedy
Southern Cruon Human Ri_aits Coalition
P.O. Box 3 i 76
Ashland, OR 97520
Mr. Kennedy
Dear
On December 4, 1992, my office in conjunction with U.S. West Communications will host a
conference called: "The Summit: Building a Hate Free Oregon." It will be a day-long work session
devoted to determining how, as a state, we can address the continued rise in bias/hate crimes. I am .
asking for your assistance in addressing the trend of rising bias crimes in Oregon, by submitting
names of nominees for participation in the Summit from your area. Summit participants must
represent rural and urban communities, as well as the eight focus areas outlined in the enclosed
information.
I have enclosed a copy of the packet that was sent to all mayors and county commissioners, providing
information about the goals and objectives for the Summit. The packet will provide you with
additional details about the Summit. Please till out the enclosed nomination form for each of your
nominees, and return it to the Affirmative Action Office by November 11, 1992.
The Summit: Governors Affirmative Action Office
775 Court St. NE
Salem, Oregon 97310
Oregon must symbolize equality, mutual respect, and dignity. However, recent events have portrayed
Ore on as the "hate state." We must work together to turn this reputation around.
t re
Barbara Roberts
Governor
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Philip Arnold
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