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HomeMy WebLinkAbout1992-1117 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please rise and after you have been recognized by the Chair, give your name and address. The Chair will then allow you to speak and also inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL NOVEMBER 17, 1992 I. PLEDGE OF ALLEGIANCE: 7:30 P.M., Civic Center Council Chambers II. ROLL CALL i III. APPROVAL OF MINUTES: Regular Meeting of November 3, 1992. IV. SPECIAL PRESENTATIONS & AWARDS: /1. Service Award and Resolution of Commendation - Director of Community Development John Fregonese. 2. Presentation of check by Glenn Rierson, TCI Cablevision, to the Ashland Cable Access Channel, and update on cable replacement project. V. CONSENT AGENDA: 1. Monthly Departmental Reports - October 1992. 2. City Administrator's Monthly Report. 3. Acceptance and placement of plaque donated to City, commemorating the Applegate Trail. 4. Appointment of Alan DeBoer to the Airport Commission for a term expiring April 30, 1994. 5. Confirmation of City Administrator's rescinding of Stage 1 Water Curtailment. 6. Appointment of interim Planning Director. VI. PUBLIC HEARING: 1. Proposed formation of an assessment district for a public park located on the North side of "A" Street, between 6th and 8th Streets. VII. NEW & MISCELLANEOUS BUSINESS: 1. Request from Debbie Miller, Friends of Ashland, to report on results of 'Town Hall" meeting on October 29. 2. Request for As ► Zr is for assistance in installing "Drug Free Zone" signs around all public schools. 3. Authorization for Director of Public Works to participate in research study with U.S. Bureau of Reclamation for use of reclaimed water for agricultural purposes. 4. Selection of preferred alternative for Ashland Wastewater Treatment Plant facilities plan. VIII. PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to 3 min. per speaker and 15 min. total) IX. ORDINANCES, RESOLUTIONS & CONTRACTS: -1. Second reading by title only of an ordinance providing an exemption to the transient occupancy tax for rooms occupied by the homeless. /2. Second reading by title only of an ordinance amending Ordinance No. 2052, the Land-use Ordinance of the City of Ashland and Section 18.12.030 of the Ashland Municipal Code, to re-zone certain property from City of Ashland E-1 to R-2 and R-1-3.5P. (Mahar Property). 3. Second reading by title only of an ordinance adopting an amendment to the Ashland Comprehensive Plan Map from Employment to Low-Density Multi-Family Residential and Suburban Residential. (Mahar Property) ✓4. First reading of an ordinance authorizing and ordering the development of a public park located immediately South of the Southern Pacific Railroad tracks 40010�- between Sixth Street and Eighth Street in the Railroad District, Ashland and authorizing the assessment of the cost of the improvements against property to be benefitted and providing that warrants issued for the cost of the improvement be general obligations of the City of Ashland. /5. First reading by title only of an ordinance adding a new Chapter 13.24 to the Ashland Municipal Code relative to newsrack placement. (Copies furnished in accord with the Charter) /6. First reading of an ordinance vacating alley off Sunnyview Drive on the Margaret Rteo . Wiley property. /'&qX7. Resolution adopting sewer rate schedules and repealing Resolution No. 92-16. 'tt/,448. Resolution adopting water rate schedules and repealing Resolution No. 91-48. � 9. Approval of contract services proposal for routing plan on Billings property adjacent to North city limits.. X. OTHER BUSINESS FROM COUNCIL MEMBERS XI. ADJOURNMENT: To Executive Session on November 24, 1992 at 7:30 P.M. to consider the evaluation of the City Attorney and City Administrator. MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL NOVEMBER 3, 1992 CALL TO ORDER: Mayor Catherine Golden called the meeting to order and led the Pledge of Allegiance at 7: 30 P.M. on the above date in the Council Chambers. Reid, Acklin, Winthrop and Arnold were present. Laws and Williams were absent. APPROVAL OF MINUTES: The minutes of the Regular Meeting and Executive Session of October 20, 1992, and Adjourned Meeting of October 22, 1992 were accepted as presented. SPECIAL PRESENTATIONS & AWARDS: Bill Robinson was presented with a plaque in appreciation of 25 years of service as Fire Engineer with the Ashland Fire Department. CONSENT AGENDA: Winthrop moved to adopt same as follows: 1) Minutes of Boards, Commissions & Committees; 2) Memo from Fire Chief concerning upcoming Community Disaster Planning; 3) Mayoras appointment of Mary Ellen Fleeger to Hospital Board for a term expiring April 30, 1996; and 4) Mayor's appointment of H.L. Wood to Historic Commission for a term expiring April 30, 1993. Arnold seconded, all AYES on voice vote. Water Status Report. Public Works Dir. Hall noted improvement in the situation with the recent rains, but is monitoring the Ashland Creek flows prior to recommending an end to Phase I of the Curtailment Ord. PUBLIC HEARING: Vacation of alley off Sunnyview Drive. Hall pointed out the location of the alley which is between Skycrest Drive and Sunnyview Drive on Margaret Wiley's property. Almquist noted a concern .from Councilor Laws that a pedestrian way or roadway be retained until plans for the area's development are known. Asst. City Engineer Olson's memo noted that the vacation could be made contingent upon the recording of the subdivision plat, if there are concerns about the possible use of the alley. The public hearing was opened and Chuck Wiley, speaking for his Mother, said the alley's slope is in excess of street slope requirements. A letter from Rick Landt, 487 n Rock St. , was read which requested that all vacations be reviewed by h� ,all -City dapartme s prior to approval by Council. There being, no further comment from the audience, the public hearing was closed. `v Winthrop moved to approve vacation of the alley contingent on , recording of the subdivision plat. Reid seconded, all YES on roll call vote. UNFINISHED BUSINESS: Adopt Findings, Conclusions & Orders, P.A. 92- 097 (Mahar Property) . Reid so moved, Acklin seconded, all YES on roll call vote. Water System & Fire Requirements Report. Hall reviewed his memo which was included in. the agenda packet and noted changes to the system Regular Meeting - Ashland City Council - November 3, 1992 - P. 1 since 1970. This report is a result of a discussion at the October 20 Council meeting concerning a request for waiver of fire flow requirement (Gayle Titus) . NEW & MISCELLANEOUS BUSINESS: Re-adoption of Wastewater Treatment Plant Goals/objectives. Hall reviewed his memo suggesting minor wording changes to same which were adopted by Council at the Adjourned Meeting on October 22nd. Acklin moved approval, Arnold seconded, all AYES on voice vote. Airport Hangers - Transfer of Lease. Almquist said Council approval is needed to transfer the lease to Alan DeBoer who recently purchased the hangars from Southern Oregon Skyways, and staff is recommending approval on the condition that negotiations with DeBoer are satisfactory. Winthrop moved approval, Reid seconded, all AYES on voice vote. PUBLIC FORUM: No comment. ORDINANCES. RESOLUTIONS & CONTRACTS: Site Design and Use Standards. Second reading by title only of an ordinance completely replacing Chapter 18.72 of the Land-Use Ordinance with respect to implementing the recommended programs for commercial development standards. Arnold moved adoption, Acklin seconded and the motion passed unanimously on roll call vote (Ord. 2689) Adopt New Site Design and Use Standards. Second reading by title only of an ordinance adopting new Site Design and Use Standards in accord with Section 18.72.080 of the A.M.C. Acklin moved adoption, Winthrop seconded and the motion passed unanimously on roll call vote (Ord. 2690) Resolutions Read by Title Only. Second reading by title only of an ordinance amending A.M.C. 2.04.090 to provide for reading of resolutions by title only. Arnold moved adoption, Reid seconded, and the motion passed on roll call vote as follows: Reid, Acklin, and Arnold, YES; Winthrop, NO. (Ord. 2691) Transient Occupancy Tax. First reading of an ordinance providing an exemption to the tax for rooms occupied by the homeless. Arnold moved to second reading, Acklin seconded, all YES on roll call vote.. Rezone Mahar Property. First reading of an ordinance amending Ord. 2052 and Sec. 18.12. 030 of the A.M.C. to rezone property from E-1 to R-2 and R-1-3.5P. Acklin moved to second reading, Arnold seconded, all YES on roll call vote. Comprehensive Plan Map Amendment - Mahar Property. First reading of an ordinance adopting an amendment to the Comp. Plan Map from Employment to Low-Density Multi-Family Residential and Suburban Residential. Acklin moved to second reading, Reid seconded, all YES on roll call vote. Regular Meeting - Ashland City Council - November 3 , 1992 - P. 2 Railroad Dist. Park L.I.D. A resolution was read setting a public hearing for November 17, 1992 for consideration of the formation of a local improvement district for acquisition of park property in the Railroad District. Acklin moved adoption, Reid seconded, all YES on roll call vote. (Reso. 92-53) OTHER BUSINESS FROM COUNCIL MEMBERS: A liquor license was received from Victor & Jeanne Ferguson, dba Vic's Mongolian BarBQ, 1662 Siskiyou Blvd. Arnold moved to place same on the agenda, Winthrop seconded, all AYES on voice vote. Arnold moved approval, Acklin seconded, all AYES on voice vote. ADJOURNMENT: The meeting adjourned at 8:00 P.M. Nan E. Franklin Catherine M. Golden City Recorder Mayor (d:\min\11-3-92) Regular Meeting - Ashland City Council - November 3, 1992 - P. 3 I C I T Y O F A S H L A N D C I T Y H A L L ASHLAND, OREGON 97520 telephone (Code S03) 482-3211 TO: Honorable Mayor and City Council FROM: Al Williams Q Director o4 Electric Utilities SUBJECT: Electric Department Activities for OCTOBER 1992 THE FOLLOWING IS A CONDENSEI) REPORT OF THE ELECTRICP.7 DEPARTMENT ACTIVITIES FOR OCTOBER 1992 . INSTALLED 11 NEW UNDERGROUND SERVICES . INSTALLED 3390 FEET OF CONDUIT AND 3060 FEET OF CONDUCTOR . 8 TRANSFORMERS WERE INSTALLED FOR A TOTAL OF 425 KVA AND 7 WERE REMOVED FOR A NET GAIN OF 222 . 5 KVA ON THE .SYSTEM . RESPONDED TO 108 REQUESTS FOR CABLE LOCATES . HAD 263 CONNECT ORDERS AND 141 DISCONNECTS FOR A TOTAL OF 404 , THERE WERE 306 DELINQUENT ACCOUNT NOTICES WORKED AND 86 DELINQUENT ACCOUNTS WERE DISCONNECTED. THREE 45 ' POLES AND TWO 50 ' POLES WERE CHANGED OUT IN CONJUNCTION WITH OUR POLE REPLACEMENT PROGRAM. ONE 30 ' POLE WAS INSTALLED FOR NEW CONSTRUCTION . EMPLOYEES ATTENDED MONTHLY SAFETY MEETING. 4 e_�: O . � P iLE V 4 N i► � 41 its •A- ' .04EGO November 10, 1992 V1 0. Mayor and City Council � A �r �J' rIIm: Steven M. Hall, Director of Public Works �$UbjC& Monthly Reports Enclosed are the monthly reports for the Public Works department for the month of October, 1992. SMH:rm\PW\MORPT.m , - r ' ENGINEERING REPORT FOR THE MONTH OF OCTOBER 1992 1. Issued 29 street excavation permits 2. Issued 3 miscellaneous construction permits 3. Issued 1 curb painting permit 4. Issued 4 address change applications 5. Responded to 8 certificate of occupancy reviews 6. Performed field and office checks on 5 land partition plats 7. Performed field and office checks on 1 subdivision 8. One staff member attended a seminar on communication 9. Performed the following work on the Tolman Creek Road Improvement Project: a. inspected work performed by contractor b. computed final quantities and made final payment C. prepared contract change order no. 5 10. Performed the following work on the Tolman Creek Road Signal Project: a. held pre-construction conference b. located sites for pole placement C. prepared sketch and request for utility locates d. approved signal pole shop drawings 11. Reviewed and corrected list of City owned properties 12. Prepared report to Council concerning termination of an easement on Paradise Lane 13. Performed the following work on the Lithia Springs property survey: a. researched deeds and documents pertaining to boundaries b. set comers on south property line C. met with property owner regarding use of access road and easements for same d. completed topo survey of Emigrant Creek e. re-set section comer f. continued boundary survey 14. Applied to Jackson County for permits on E. Main Street and on Tolman Creek Road •1� L r 3 November 1992 October Engineering Report Page 3 15. Prepared report and estimate for construction of a bikeway from Eighth Street to Shamrock Lane 16. Prepared report to the Council concerning deed from Jackson County for a portion of Mistletoe Road 17. Assigned addresses to the following projects: a. Terrace Pines Subdivision b. Hersey Condominiums C. three (3) partition plats 18. Responded to 2 claims for damages within the City 19. Prepared a report to the Council regarding the Randy Warren/City of Ashland boundary agreement 20. Performed the following work regarding the proposed Highway 66 relocation near Crowson Road a. met with State Highway officials b. viewed project as stated on the site C. met with the golf course operator regarding possible affect to the course 21. Begin work on the Knights Inn Motel annexation survey including: a. research of deed records and previous surveys b. research of City boundary line C. field survey of existing building and survey control 22. Completed survey of a sewer line off Ashland Street and prepared a plan and profile of the project 23. Performed the following work on the Northwest Area Waterline Project: a. inspected work performed by contractor b. approved contract change orders no. 2 and 3 C. reviewed and approved progress payment 24. Researched water rights issue in connection with the Eagle Mill Farm 25. Met with the Water Resources Board representative regarding requirements for water rights reporting i 3 November 1992 October Engineering Report Page 4 26. Performed the following work on the Digester Roof Repair.Project: a. held pre-construction conference b. issued notice to proceed 27. Operated traffic counters at several street locations 28. Performed the following work on the 1992 Miscellaneous Concrete Project: a. reviewed plans for the plaza reconstruction b. prepared plans for repairs in 15 different locations 29. Inspected work on the following subdivisions: a. Summitview Subdivision, Phase II b. Poplar Place Subdivision C. Terrace Pines Subdivision 30. Referenced centerline survey monumentation on 5 City streets 31. Performed the following work on the 1992 Storm Drain Project: a. made final inspection b. prepared final payment C. contacted owners regarding damage claims october.tpt Water Quality Monthly Report October 1992 Water: Repaired 2 leaks in City owned water mains. Repaired 14 leaks in customer service and or meter. Changed out 11 3/4" water meters and 1 2" meter. Installed 1 meter riser on low services. Installed 5 new water meters with hand valves. Installed 4 customer hand valves. Installed 18" riser on fire .hydrant at Tolman Chewer. Rd. Repaired 2 fire hydrants. Installed 1 hydrant on new 24" line. Removed 3 water services no longer in use on Granite St. Installed 10 3/4" water services. Replaced several broken meter boxes or repaired to grade. Raised to grade 5 valve boots at various locations. Installed new 8" Pressure Reduction Valve with elbows to get a lower grade into a manhole. Chlorinated and put into service new water main at Strawberry . Lane, after making the 8" tap for fire service. Tied in 8" line and chlorinated at Patterson St. Sewer: Installed 3 new 4" sewer laterals. Repaired 4 sewer services. Rodded 21, 107' of City sewer mains using 54,000 gallons of water. Rodded an additional 3,757' using the mechanical rodder. Responded to 3 call outs for various reasons. Used the TV camera to film 154 feet of City sewer mains. Miscellaneous: There were 111 requests for Utility locate calls. There was 88.32 million gallons of water treated at the Water Treatment Plant and 46.58 million gallons of water treated at the Waste Water Treatment Plant. Used 25 yards of 3/4" minus rock at various job sites. — ---- City of Ashland Street Division October 1992 -Report SWEEPER: . Slept 669.8 miles. (1.5 sweepers) . --- Collected 273 yards of debris. Responded to 103 utility location requests. Graded several streets and alleys. Patched new driveway approach at 843 So. Mountain. Removed and patched back several areas by Fire Station k1. Repaired large sink-hole at 1063 Prspect. Prepared and pre-patched 'C' St, from 5th to 6th. . Removed and patched back large area on E. Main at 5th. . Completed raising and patching man-holes and valves in conjunction with -- our re-surfacing program. I Patched sink hole at 795 Beach St. . Removed and re-paved the intersection of Fern and Elkader. (39.19 TONS) . SIGNS: Repaired stop sign on Helman at Hersey. ---- Made new street sign for Mary Jane and Siskiyou. Made several signs for the re-cycle center in conjunction with the Re-cycle Fair. - Replaced 13 faded signs. Installed Yield sign on Fork St. at Vista Per TR-14-1992. Installed 25 MPH and changed "PAVEMENT ENDS" to "PAVEMENT NARROWS" on newly paved section of E. Hersey. Installed Road Narrows- signs on Water St. at the Ashland Cr. bridge. Repaired the street sigri at Coolidge and No Main. Installed a new- post and repaired the street sign at Rock and Maple Sts. Made up street sign and 4 no parking signs for Medinger Construction. - Made up street sign for Circle T Construction. STORM DRAINS: Flushed and/or rodded several storm drain systems. Cleaned off catch basins. Cleaned out numerous catch basins with new suction device on our new sweeper. --- Saw-cut across 5th at B and 600 ft, on the West side of Bellview above Siskiyou for the installation of future.storm drains. Pot-holed (exposed utilities) on the West side of Bellview for the installation of a 12in. storm drain. Replaced curb inlet catch basin at the corner of Tucker and Walnut. Repaired catch basin at the corner- of Skidmore and Van Ness. Also built -- - and installed a metal lid far this basin. Began storm drain project: on Bellview beginning at Siskiyou. Project includes replacing 600 ft. of 10 in. concrete with 12 in. PVC. and installing 3 new catch basins. - MISC. : Diluted remaining tack-coat in the Distributor with water (B to 1) and sprayed it on Grandview Dr. for dust control. ---- Cleaned up Distributor and stored for the winter. Cleaned out and straightened up tool storage area. Built sturage area for barricades and cones at the "B" St. yard. Moved barricades and curies from the sign room to B St. . Began cleaning and re-arranging sign room. Picked up wrecked car from Star Towing for AHS Home coming parade (SADD) - and then returned it to Star Towing. Moved compost bins at the re-cycle yard. Picked up several wood staves for, the Energy Dept. . Sent the entire crew to CPR Class. Picked up 11.41 tons of cold mix from ATM. Cleaned up facilities and equipment on a weekly basis. Held monthly safety meeting. Our special guest this month: John .Fregones \, City of Ashland Fleet Maintenance October 1992 Report 2;5 mechanics completed work on 102 work orders for various types of city equipment and vehicles.The divisions and departments involved are as follow=.: Administration : 2 Airport: ' ]. Building : 0 Cemetery: 2 Community Service Volunteer u Electric : 9 Energy: 1 Engineering : i Fire: 3 Police: 19 P.W.#1 : 0 Senior Van: 1 Shop: - Street: 3 Warehouse: 2 - Waste-Water Water: 18 The emergency generators at City Hall and the Civic Center were manually tested weekly. I and M certificates issued for the month: City of Ashland : 1 S.O.S.C. : 1 s Monthly Building Activity Report: 09/92 Page 1 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Building: ADDITION 35, 312 ARBOR 1, 500 DECK AND DOOR 4, 500 DEMOLITION-1 BARN, 2 SHEDS 0 FENCE 3,750 FIRE DAMAGE 250 FOUNDATION & ADDITION 18,000 GAR CONVER TO STUDIO. APT 13 , 000 GARAGE 14, 000 GARAGE CONV AND ADDITION 8, 000 GARAGE/REC ROOM/STORAGE 19, 000 GAS FURNACE & A/C 2,900 GFAU & AIR CONDITIONING 4 , 317 MODIFICATION OF PLANS 0 POOL 25,950 REMODEL & ADDITION 110, 000 REMODEL AND DECK 11,000 REROOF 900 RETAINING WALL & DRIVEWAY 4, 000 ROOF PITCH CHANGE 10, 000 RV PAD 2,200 SFR 6 636,793 SKYLIGHT 1, 050 SOLAR AIR COLLECTOR 150 WATER HTR/GAS LINE/DRYER 350 Subtotal: $ 926,922 Electrical: ELECTRIC 11,456 REWIRE HOUSE 500 TEMP POLE 100 TEMP POWER 200 Subtotal: $ 12,256 Mechanical: GAS FIREPLACE 2 , 000 GAS FURN, GAS PIPE & VENT 2 ,502 GAS FURNACE 1,500 Monthly Building Activity Report: 09/92 Page 2 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Mechanical: GAS LINE 150 GAS LINE & RANGE 400 GAS LINE/FURNACE HOOK-UP 1,400 GAS LINE/WATER LINE 1,000 GAS SPACE HEATER 1, 185 GAS STOVE & VENT ONLY 1, 500 GAS WALL FURNACE INSTALL 520 GAS WATER HEATER 200 GFAU AND GAS LINE 3, 500 PELLET STOVE 2, 000 RELOCATE DUCTING 790 RELOCATING GAS METER 150 WALL FURNACE/GAS LINE 1, 300 Subtotal: $ 20,097 Plumbing: DEFER FEES SEWER/WATER 300 IRRIGATION 1,950 REPL FIXTURESISEWER VENT 1,000 REPL SEWER LINE 1,250 SEWER AND WATER 750 SEWER LINE 350 SEWER LINE/WATER HEATER 300 TOILET & SPRINKLER 120 WATER HEATER 179 WATER LINE 450 Subtotal: $ 6, 649 ***Total: $ 965,924 COMMERCIAL: Building: EXTEND OVERHANG 1,000 FINISH SHOP 35,000 REMODEL 84,500 REMODEL & ADDITION 2 ,500 REPLACE STAIRCASE 2 ,500 REROOF 9,987 STORAGE SHED 1, 500 Monthly Building Activity Report: 09/92 Page 3 # Units Value COMMERCIAL: Building: Subtotal: $ 136, 987 Electrical: ELECTRIC 31, 500 Subtotal: $ 31,500 Mechanical: 2 GFAU VENTS 8,265 3 PACKAGE UNITS 6, 000 GAS FURNACE 2,700 GAS LINE & GAS PACKAGE 4,000 GAS PACK/GAS PIPE 4,000 GFAU/GAS PACK/AC/LINE 7, 081 Subtotal: $ 32, 046 Plumbing: WATER LINE 8,000 WELL CONNECT 3,000 Subtotal: $ 111000 ***Total: $ 211, 533 Total this month: 116 $ 1, 177,457 Total this month last year: 85 $ 5, 218, 805 Total year to date: 318 $ 3, 855, 091 Total last year: 298 $ 9, 829, 054 This month This month This year last year Total Fees: 171375 32, 691 57, 020 Total Inspections: 572 332 1483 NEW CONSTRUCTION: 9/92 RESIDENTIAL PAGE NO. 1 10/19/92 ADDRESS #UNITS CONTRACTOR VALUATION ** SFR 660 PRIM ST OWNER 124091. 00 1031 IVY LN OWNER 160000.00 515 POPLAR PL MEDINGER CONST. CO. INC. 54200. 00 505 POPLAR PL MEDINGER CONST. CO. INC. 72206. 00 176 PATTERSON ST OWNER 80249.00 833 CYPRESS POINT LP TONEY, JERRY CONST. INC. 146047.00 ** Subtotal ** 636793 . 00 *** Total *** 636793 . 00 NEW CONSTRUCTION: 9/92 COMMERCIAL PAGE NO. 1 10/19/92 ADDRESS #UNITS CONTRACTOR VALUATION ** FINISH SHOP 3175 EAST MAIN ST OWNER 35000. 00 ** Subtotal ** 35000. 00 ** STORAGE SHED 840 FAITH AV OWNER 1500. 00 ** Subtotal ** 1500. 00 *** Total *** 36500. 00 ASHLAND POLICE DEPARTMENT Monthly Activities for August, 1992 INVESTIGATIONS September 11 - A 21 year old female was killed after the motorcycle she was a passenger on failed to negotiate a curve. September 15 - Ken Savage has returned to the Detective Division. September 15 - An Ashland male was arrested on 5 counts of Theft III and 5 counts of Falsifying business records while he was employed at an Ashland business. September 27 - An Ashland convenience store was robbed by an unknown male subject who displayed a written demand for money and indicated he had a handgun, no weapon was observed. PATROL No report for the month. CRIME PREVENTION Preparation for introduction of the D.A.R.E. program went into full swing in September. Weekly meetings with Housing Director, Security Director, and Associate Dean of Students at SOSC began again for the school year. A 1943 Camaro which was seized in a drug investigation is the new Crime Prevention vehicle. PEDESTRIANAND BICYCLE SAFETY There was a class on each day of the week during the second week of school During this time there was also two classes at the Fire Department for teaching the laws regarding crosswalks. This year was also the first in which a '911"class was given to local grade schools. Eight classes were presented and 4 meetings were attended. POLICE RESERVE No report for the month. EXPLORERS No report for the month. 1 COMMUN17Y SERVICE VOL /NTEERS No report for the month. PARKING There were 1,842 parking citations issued. COMMUNICATIONS/RECORDS Cotmmunications/Records personnel handled 755 Police cases and dispatched 71 fire/medical runs. The Communications division received 3,507 phone calls, 708 were 911 calls. CODE COMPLIANCE OFFICER There were 29 inspections performed this month, 0 warnings and no citations issued. Property handled -- 69, Parking cites issued by parking control -- 790, parking cites by all others -- 154. INVESTIGATIONS September 11 - A 21 year old female was killed after the motorcycle she was a passenger on failed to negotiate a curve. September 15 - Ken Savage has returned to the Detective Division. September 15 - An Ashland male was arrested on 5 counts of Theft III and 5 counts of Falsifying business records while he was employed at an Ashland business. September 27 - An Ashland convenience store was robbed by an unknown male subject who displayed a written demand for money and indicated he had a handgun, no weapon was observed. PATROL No report for the month. CRIME PREVENTION Preparation for introduction fo the D.A.R.E. program went into full swing in September. Weekly meetings with Housing Director, Security Director, and Associate Dean of Students at SOSC begat 2 October 30, 1992 M E M O R A N D U M TO: Honorable Mayor & City Council FROM: Brian L. Almquist, City Administrator SUBJECT: Monthly Report - October 1992 The following is a report of my principal activities for the past month, and a status report on the various City projects and Council goals for 1992 . I. PRINCIPAL ACTIVITIES: 1. Attended all-day BPA Customer Meeting in Eugene regarding proposed rate increase scheduled for October 1, 1993 . Learned V latest estimate is about 16%. Also had lunch with BPA Administrator Randy Hardy to update him on the status of the third substation. 2. Met with representatives of the Tidings and Mail Tribune to discuss proposed ordinance regulating newsracks. Reached agreement on provisions they objected to in first draft. 3 . Attended meeting with Ken Mickelson at Jackson County courthouse with reps from County and Medford to review preliminary draft of golf course feasibility study for three agencies. Final meeting scheduled for October 29 at Medford City Hall. 4. Attended first meeting of Budget Committee to review proposed goals and to set agenda for future meetings. 5. Attended monthly Chamber of Commerce breakfast meeting to present City's reaction to proposal by Gary Schrodt regarding wetlands, and answered questions about Ballot Measure 7, the "split roll" property tax initiative. 6. Met with Ken Mickelson, Frego and Paul Nolte to discuss funding options for Railroad Park. 7. Met with Greenway Coordinator Karen Smith regarding Billings property and its relationship with possible development as a golf course. S. Met with French subcommittee of Sister City Committee to discuss progress of Sarlat initiative and member Tom Smith's upcoming visit. 9. Attended all day Southern Oregon Managers quarterly meeting in Roseburg. 10. Met in Roseburg with Steve Hall, Paul Nolte, Steve Marks (chief aide to State Senator Kitzhaber) , and former Bureau of Rec. official to discuss strategies in dealing with options for upgrading sewage treatment plant. 11. Attended luncheon meeting with Steve Hall, John Halroyd of Brown & Caldwell, Gary Schrodt and Plato of Wetlands Coalition to discuss presentation by Dr. Gearhart and DEQ standards. 12. Met with Architect Gary Afseth to review final draft of space needs study. Meetings to be held with department heads to refine estimates of space allocations. 13 . Met with Conservation Manager Wandersheid and Director Fregonese to discuss major expansion of commercial and residential weatherization programs with BPA. Dick will make a presentation to Council on October 20. 14. Met with engineers with State Highway Department to review preliminary plans for the realignment of Hwy.66 at Crowson Road. New alignment encroaches up to 200 feet on golf course. Asked them to provide staking for Sullivan and Mickelson to review impacts. 15. Met with Al Williams, and Lou Driessen of BPA to discuss possible sites that may be proposed by opponents of substation. 16. Participated in Council Study Session on wetlands with Dr. Gearhart from Arcata, CA. 17. Was interviewed by a reporter from the "Conservation Monitor" regarding a feature article about Ashland's award- winning conservation program. 18. Met on a Saturday morning with Steve Hall and Dr. Gearhart from Arcata to develop approach to RFP for wetlands study. 19. Met on Sunday morning for breakfast with Allan Sandler to develop revised plan for purchase of property for Railroad Park. 20. Attended second meeting of Budget Committee regarding Financial Policies. 21. Participated in monthly Town Hall program at Ashland Cable Access with Mayor Golden. 22 . Met with Al Williams, and BPA representatives Lou Driessen, Arnold Hultberg, Bob Laffel and an engineer to look at /t sites that may be proposed by substation opponents. 23 . Attended meeting with Councillor Arnold and Ken Mickelson at Medford City Hall for presentation of Golf Course Feasibility Study. 24. Met with Attorney Dan Harris, who represents Mrs. Hodgins and neighbors, to discuss alternate sites for substation. 25. Participated in conference call with Mayor Golden, Steve Hall, John Halroyd of Brown & Caldwell, and DEQ personnel K regarding a request for an extension of time to complete the wetlands study. STATUS OF VARIOUS CITY PROJECTS: 1. Electric Substation. BPA has selected the site on the North side of the RR tracks, East of Mountain Avenue, owned by Jessie Hodgins. Mrs. Hodgins and her neighbors have hired Attorney Dan Harris to file a lawsuit under NEPA to prevent the acquisition and to look at alternative sites. They will provide a temporary mobile transformer to meet this Winter's load. BPA will also review the alternate sites suggested, and would agree to mediation if necessary. 2 . Downtown Project. Completed, except for remaining island for Holiday Tree in front of City Hall. Work should begin in late November and take about thirty days to complete. 3 . Northwest Water Project. Construction of the pipeline is about 80% complete and should be finished by the end of this month. Plans and Specs for the reservoir on Hitt Road are underway. 4. Open Space Program. I will continue my meetings with the LWV in an attempt to reach a compromise. The next meeting with the LWV is set for November 9. 5. Hersey Street Paving. Completed. 6. Digester Roof. Construction is underway. We discovered a solidified mass on the base of the digester which had to be mechanically removed, requiring a change order. Completion is scheduled in about two months. 7 . Tolman Traffic Signal. The bid has been awarded and construction should begin in mid-January. Completed is expected around the first part of April. 8. Wetlands Study. A scope of work for the Request for Proposals (RFP) is being prepared by Dr. Gearhart and the RFP should be ready for mailing to qualified firms within two weeks. The proposals will be due 30 days thereafter. A letter has been sent to DEQ requesting an extension of the Facilities Plan due date to July 1, 1993 . III. STATUS OF COUNCIL GOALS: A quarterly report was presented at the October 20 Council meeting. Brian L. Almquis City Administrat r BA:ba Memorandum October 30, 1992 OREGOa Honorable Mayor and City Council ~ Brian L. Almquist, . City Administrator. Railroad. Park L.I.D. O Following our last Council meeting, I met with Allen Sandler concerning the acquisition of the .2-acre park site on "All Street. The SP Transportation Company is insisting on full payment at close of escrow and is unwilling to allow the City the additional time to raise the necessary funds. Attached is .a letter from Mr. Sandler indicating that he is willing to carry 508 of the balance for one year. from the close of escrow. It is possible that escrow could close as early as December 31, 1992. In that event, we would need to have the funds: to place into escrow. In order to;insure that .this occurs, it is my recommendation that we proceed to €orm a Local Improvement District as soon as possible. As you are aware, the Parks Commission has agreed to contribute $18,600 towards the purchase. The City has also expended about $5,000 for environmental studies and incidental costs. It is proposed that the City match the contribution of the Parks Commission for an additional $18,600 and that the remaining $150,000 balance be .assessed to the benefitted...property owners. The $18,600 would come. from the Capital Improvement Fund--General Capital Outlay, which includes $2.0,000 from Greenway. land acquisition (we have no ,parcels identified for such acquisition:-in'-the immediate future) . Attached is a breakdown of the assessments. indicating -that of-.the 433 parcels included, •85%. would-be under $500:` The optional.ways,.of meeting the annual.:debt:;service on -the LID bonds would.be,fas. follows: 1. Property owners pay in semi-annual installments. ... 2. City pay 508 of debt service from future SDC revenues. With either option, in .the event an Open Space Funding measure is approved, the City could agree to repay property owners who either. have prepaid their assessment or who have made payments; .:-from this .new revenue source: Attachments/.. (d:\brian\rrparkAfd) t y 4. October 26, 1992 To the Railroad District Subdivision: A. Planning Commission approved a two-acre park and a two-acre subdivision with the proviso that Southern Pacific would have to give the City of Ashland one year to raise the money. Southern pacific would not accept the one year wait and then not be guaranteed a purchase. B. Allan Sandler got together with the railroad neighbors and the City and worked out the following: 1. When the cash was needed to pay Southern pacific, Sandler would advance the moneys needed, about $18090000 to cover the sale. The money . would be needed in about six months. Sandler said he would put up the money for one year when needed, but not more than 1-1/2 years from planning action and City Council approval. 2. Sandler would charge one point over prime or what was con " with bank interest rates when ,money was .actually taken. sistent 3. Parks Lpartment was to .put:up approximately $18,000. C�4. If money was not raised by the City or neighbors, Sandler would Atake our the property after the-1-1/2 years expired. requesting a hear ' neighbors filed an objection to the City Commcil'. e9 ng hearing to.over the. Commission approval of the subdivision.' D. When Sandler heard of -this after. the meeting 'first, he cancelled his offer with a letter t the City being informed y Council. E. The City council upheld the.P without Sandler putt an inone fission action; however, deal for the park w sini jeo ar T for,the'.1-1/2 year extension, the J partly: F. Sandler was asked to have another meeting to put the park back on track and Sandler.agreed to meet. i a To the Railroad District Subdivision Page 2 October 26, 1992 G. At that meeting between the City and neighborhood people, Sandler agreed to put the deal back in check with only one change-- the City and/or the neighbors needed to guarantee they would put up SOX and Sandler would guarantee the other 50% allowing the escrow to close with Southern Pacific and securing the railroad park. (NOTE: The reason for requesting the City and/or neighborhood to raise the SOX was because Sandler wanted to make sure the park will, in fact, be purchased. It is not Sandler's intent to take over the park property. If 50% of the money.was in place, Sandler could be sure the park would be a reality.) H. Sandler does not have any offer in on purchasing the entire four acres. It is Sandler's intent to have the .park. Sandler does have reservations.that will be turned into purchase agreements with Southern Pacific on :two lots north of the park. I. Jim Sims t the newspaper article to ,Sandler's attention which states Sand l reneged on the deal. Jim urged Sandler to re-define Sandler's pledge to the'City and Sandler has sent the enclosed Ietter .to Brian Almquist, -Ashland City Manager. J. Sandler's concern is that if we don't take action and actually purchase this park property and subdivison at this time, it might just not be subdivided. Then Southern Pacific could sell the four acres to a developer who will not be obligated to give the City one year to raise the money. If the property is not subdivided, the City has no authority to acquire the property unless •the.owner. agrees :.to. do so: If that happensr' it is possible we .would 'have .no.park. . ":-p developer" can make a .lot more money building houses, stores or warehouses on that land which is already zoned for that-.use as against park 9and. ',.If that happens, we all lose except_the developers. •A.4� .. _.. ..r ....� rte...l.'y ., i. .L�: ... ::.. I. .:.. r .- �. 'C.. .. October 25, 1992 Brian Almcpist Ashland City Administrator City Hall Ashland, Oregon 97520 RE: . RAILROAD PARK Dear Mr. Almquist, While sally and I were out of town last week I was contacted by Jim Sims regarding the status of the Railroad Park. We came•to agreement that the purchase of the .Park is essential. To make this possible Sally and I will loan the city of Ashland half the $180,000 purchase price required by Southern Pacific Railroad (SPTC) . I' agree .that Southern Pacific's insistence on cash payment in full at close. of escrow places the city in a bind. in this way, as previously agreed, It is my hope that my . offer to loan you half the purchase price will now make the purchase of the Park possible. I will assign the property rights to you as soon as you sign the purchase agreement with sPTC. I am'pleased' to offer my community the right to purchase this park land. I am also willing to allow you an additional year from close of escrow to repay the loan I am -giving you. This should give you sufficient timeto pass .a bond measure. and form a local improvement district . (L.I.D) to finance the project. Sally and I welcome your efforts and would like to be among of. the first signers on a petition to form an L.I.D. I understand that the Parks Commission has pledged to pay $18,000 toward purchase. Payment of that amount,, ,too,, won't have to be made until, close .-of escrow. In short, . the :city of Ashland doesn't have_to pay. , . anything until close of escrow and we'll loan you half of :. .• , the purchase price to make purchase possible. cere sinr , Allan andler RAILROAD DISTRICT LOCAL IMPROVEMENT DISTRICT FOR PARK ACQUISITION Total Proposed Assessment $150,000 Total Area of Parcels within boundary 7756 acres (3,378,513 sq.ft) Total Number of Parcels within boundary 433 Assessment per square foot - residential (R-2, R-3) $0.05355 Assessment per square foot - commercial (C-1, E-1) $0.02678 Average assessment per parcel $346.42 Number of parcels with assessments less than $100 54/433 (13%) Number of parcels with assessments less than $200 138/433 (32%) Number of parcels with assessments less than $300 209/433 (48%) Number of parcels with assessments less than $400 329/433 (76%) Number of parcels with assessments less than $500 364/433 (84%). Number of parcels with assessments less than$600 393/433 (91%) Number of parcels with assessments less than $700 403/433 (93%) Number of parcels with assessments less than $800 413/433 (95 1YO) Number of parcels with assessments less than $900 415/433 (96%) Number of parcels with assessments less than $1000 418/433 (97%) o- o . f c D o D 6 O o D m o W m o > o « m m K o 0 x c m m c c < r C O O O 0 m 0 Z D D > m S D D m - O m O O O O D O O q C C - C m m C C � m z r m C o x Z D z z m W r m C z S n 2 O 0 y m 0 � C DNZ V zcm -ZiCQZ z >N Q mmoTfm// y (z/1Nw31 ]1 = m mm ? 1x20D f0 mZP m m < 0Z Z m '� OpOppoo � 7o � � 2 ZC 9 O $ O m m v z o s = Z iii x D Z Z Z Z z CA CA m c c ° ° o z ms7cn2 < > CrCO = mp y� 0 v = mCW 03300 I z0 C m mZmM = ° ° ryD So � g Dsr, N � mLlCmm < ZZm9Z2zzsz7on � :1) 9 z m i m <_ Z O C r m T ZO-m Z Z m Z Z Z Z m m ` ZO p 0 m Z<(,7 mZDn � m Z o D � D � 313] z>: OZ m '4 :L 2 O D D 3 D b m 0 Z m m m D 3 yy 7o m v :um m UJ C. 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CM =pm ZZZ7C 7C 7cZ 17CX ?C �.T zzzz izzz ZZ 1co0 W 04 � Wi W z FO1l 1 ? p ob o. oA oNoN oN N o oP.o.+i oP pOI WooOI Ip1 on W o pOI Oo I ;QQ 6 ;V oV 0 0 V O p 0000000 p 0 O O O . o 0 0 0 0 0 0 0 0 0 O oappo0 o:.0 o . N l�mm r1 NW H m m N6f1 A V+! N Qtl N+ �O gD m N O O. O q..N^ tl A.m"y Vd v a N Wtl W O � O a m O 000 W N V . . W.N - 4 ��� Q- RESOLUTION NO. 92- A RESOLUTION OF INTENTION TO PROVIDE FOR A PUBLIC PARR IN THE RAILROAD DISTRICT ADJACENT TO THE SOUTHERN PACIFIC RAILROAD BETWEEN SIXTH AND EIGHTH STREETS. THE CITY COUNCIL OF THE CITY OF ASHLAND RESOLVES: SECTION 1. It is the intention of the Council to develop a public park located immediately south of the Southern Pacific railroad tracks between Sixth Street and Eighth Street in the Railroad District, Ashland. Such improvement, including the acquisition of land, will be in accordance with costs estimated to be $195,000, of which $150,000 will be paid by special assessments on benefitted properties. Costs will be allocated based on a unit measure of approximately $0.054 per square foot of each residentially zoned lot and the same unit measure times one-half of the square feet of each commercially (E-1 and C-1) zoned lot. SECTION 2. The local improvement district shall consist of all those residentially and commercially (E-land C-1) zoned lots within the area bordered by the Southern Pacific Railroad tracks on the north, North Mountain Avenue on the east, East Main Street to its intersection with Lithia Way and then along Lithia Way to Oak Street for the south boundary and Oak Street for the west boundary including those lots fronting the west side of Oak Street between Lithia Way -and Van Ness Avenue. SECTION 3. The Council will meet in the .Council Chambers, Ashland Civic Center, 1175 East Main Street on November 17, 1992, at 7:30 P.M. , at which time and place the owners of the benefited property are called upon to appear before the Council or to submit written comments and to show cause, if any, why the improvement should not be constructed and why the owner's property should not be assessed for the improvements. SECTION 4. Warrants for the .interim financing of the improvements shall bear interest at the prevailing rates and shall constitute general obligations on the City of Ashland and . shall be issued according to the terms and conditions in ORS 287.502 to 287.510 inclusively. SECTION 5. The assessment imposed upon benefitted properties is characterized as an assessment for local improvement pursuant to ORS, 305.583(4) . SECTION 6. The City Recorder is directed to serve notice to the property owners by publishing a notice of the public. hearing once in the Daily Tidings, not less than ten days prior to the .hearing,. and by mailing copies of the notice by registered or X. certified mail to the' owners .of each lot benefited by the proposed improvement as shown on the latest tax and assessment roll. The notice shall be in the form of Exhibit "A'! attached to this. resolution. PAGE. I-RESOLUTION (p:perks\raillid:res) fit? °'U.?fora This Resolution was READ and DULY ADOPTED at a. regular meeting of the City Council of the City of Ashland, Oregon on the _th day of November, 1992. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of November, 1992. Catherine M. Golden, Mayor .._..r ,.,.`.vi ;': ... ._ ..:: '.. t..• :..l.. .: ..-.a.� .0 zyC; i_xiilc: Du-1oas7 X16.1 ,.PAGE,2. RESOLUTION <P=parksValttid.res) c ,;# *+�Y lay �typtPt y 4�fL t t it f C EXHIBIT "A" NOTICE OF PUBLIC HEARING The City Council of. the City of Ashland will meet on November 17, 1992 at 7:30 P.M. in the Council Chambers, 1175 East Main Street, to hold a public hearing to consider the formation of a Local Improvement District as follows: NATURE OF THE IMPROVEMENT: To develop a public park located immediately south of the Southern Pacific railroad tracks between Sixth Street and Eighth Street in the Railroad District, Ashland. BENEFITED PROPERTY: All those residentially and commercially (E- 1 and C-1) zoned lots within the area bordered by the Southern Pacific Railroad tracks on the north, North Mountain Avenue on the east, East Main Street to its intersection with Lithia Way and then along Lithia Way for the south boundary and Oak Street for the west boundary including those lots fronting the west side of Oak Street between Lithia Way and Van Ness Avenue. ESTIMATED COST: The estimated cost of this local improvement is $195,000 of which $150,000 shall be paid by. special assessment of benefitted properties. , ADDITIONAL INFORMATION• The average assessment per lot is approximately $347. The specific proposed assessment- for each lot and other 'information may be obtained at the Department of Community Development, 20 E. Main Street, Ashland, Oregon on weekdays during the hours of 8:30 am to 5:00 pm. All affected property owners may appear at the hearing or submit written comments prior to or at the hearing, as to why the park should not be developed or why the benefited properties should not be assessed in the manner proposed. Characterization of the assessment: The assessment imposed upon benefitted properties is characterized as an assessment for local improvement pursuant to ORS 305.583 (4). BY THE ORDER OF THE CITY COUNCIL Nan E. Franklin, City Recorder PUBLISH: Daily ..Tidings ' November .5, 1992 ,e° r. ■ V y � L `3Ab Niv Nnow 'is N0183w3 • yQ� -ts Li N W 2 1�1 CO (g A o pNt D4 • _ IS /�O\Nanery�tl � , i i i LIZ ��b dGL/ ffG�///C4�Lld it <�t �/�G //^�l�Os[q� d/✓Tl/G L . //�J /Ga✓cbr/ " d/J2IL '✓�/.C.CG�� G«� i/��� cY�reec-�y ...�C�f+�D GZ�'`'oSS . �.: _.. eeAcWe, D ,,. e'� �*, .. .._ Ir ,NL� �///���i/7 .'�%�f/�j'' •.�ds�"� �1 .'-i ': /y` �`�L�/,�7f � i o� I I I ll - i I i 1 i i . \ i i ras,`,a a` � ,/¢o t h�`4 ay` .yya . �'•iiT r or--, \` d aJ •[._ �[���.. •Sa..µ'4r� l)Y t ..yy. .'I.fl 1 ) �t q_ 3 _ i_ d"'. ro ._ - "'-:e 't.:�a'�;.i..i,.�.,c � y.'.„r -'M h• 4A .:���t �"�:" �.,�M.Y'� .o.,.a ... 7994? 9700 Highway 66 Ashland, OR.97520 Dear Nan Franklin: With regard to the hearing to develop a public park on the Southern Pacific Railroad tracks between 6th and 8th streets: It is our opinion that there are enough parks in Ashland, apart from which it is a small town and is surrounded by thousands of acres of public land for use and enjoyment by the citizens. On a recent Sunday afternoon (a time of family enjoyment in beautiful weather) we drove past the new park on East Main which is complete with swings, etc. and not a soul was to be seen. If this park is not being used, what makes the City think that parents will take their children to play next to the railroad tracks in a business district? Using the words "benefitted property" is strange as we are still waiting to "benefit" from having a paved road outside our property on Hersey which we will be paying for, for the next 20 years. Also it is our opinion that property taxes being as high as they are, there should be money in there to pay for things the city needs and if the citizens require other amenities then I suggest a fund is opened such as, Save Mount Ashland or the sculpture outside the Chamber of Commerce (win some lose some) or bonds are sold. Raising the money this way will give a clear indication as to what people want, what . they don't . want and what they are willing to pay for, rather than having decisions to spend their money foisted upon. We regret we will be out of town during the hearing but it has been our experience at public hearings that it is usually the loudest and keenest that win and the majority get stuck with the minority opinion. Three voices against the park, Rhea L. Stein Mari Stein-McWilliams Robert J. McWilliams property owners 539 "C" St. and 215 4th St. Z n (� nip Ze AL C -ter -- -- ----.- - �40S EXHIBIT "A" NOTICE OF PUBLIC HEARING The City Council of the City of Ashland will meet on November 17, 1992 at 7:30 P.M. in the Council Chambers, 1175 East Main Street,. to hold a public hearing to consider the formation of a Local Improvement District .as follows: NATURE OF THE IMPROVEMENT: To develop a public park located immediately south of the Southern Pacific railroad tracks between Sixth Street and Eighth Street in the Railroad District, Ashland. BENEFITED PROPERTY: All those residentially and commercially (E- 1 and C-1) - zoned lots within the area bordered by the Southern Pacific Railroad tracks on the north, North Mountain Avenue on the east, East Main Street to its intersection with Lithia Way and then along Lithia Way for the south boundary and Oak Street for the west boundary including .those lots fronting the west side of Oak Street between Lithia Way and Van Ness Avenue. ESTIMATED COST: The estimated cost of this local improvement is $195,000 of which $150,000 shall be paid by special assessment of benefitted properties. ADD TIONAL ZKY6 RMA IO The average assessment per lot is approximate) $347. he specific proposed assessment for each lot and othe info ation may be obtained at the Department of Community Deve ment, 20 E. Main Street, Ashland, Oregon on weekdays during the hours of 8:30 am to 5:00 pm. All affected property owners may appear at the hearing or submit written comments prior to or at the hearing-, as to why the park should not be developed or why the benefited properties should not be assessed in the manner proposed. Characterization of the assessment: The assessment imposed upon benefitted properties is characterized as an assessment for local improvement pursuant to ORS 305.583 (4) . BY THE ORDER OF THE CITY COUNCIL Nan E. Franklin, City Recorder PUBLISH: Daily Tidings _November 5, 1992 �,s % City Council of the City of Ashland Department of Community Development 20 East Main Street Ashland, Oregon (97520) Dear Council: I received a Notice of a Public Hearing to be held by the City Council pertaining to the formation of a Local Improvement District to develop a park south of the Southern Pacific railroad tracks between Sixth Street and Eighth Street in the Railroad District, Ashland. The notice stated that the cost would be raised by special assessment of benefitted properties. I do not feel that the park will be of apy benefit to me or occupants of my 12rol2e . I am opposed to being assessed a special assessment on the basis of being benefitted,when indeed I do not feel, or do I think anyone can produce evidence that I will be benefitted. I have been concerned about the hearings conducted by Ashland City. On several occasions, most specifically the hearing to make the houses in the railroad district historical homes with limitations of what the owner could do with out City approval, the hearings seemed to be against-the proposals, yet the City approved the proposed projects anyway. Is the City required just to conduct a hearing, or do you have some obligation to respond to the information gathered in the hearing? This letter is notice that I am against being assessed a special assessment to develop the park in the Railroad District in Ashland. Respectfully, , Paul S. Willes 625 South Mountain Avenue Ashland, Oregon (97520) The Taxlot number for this property is 391E09AC 7300 and the address is 72 5th Street in Ashland, Oregon. NOV a. 99 Mn. & Mu. Am- lorry DENEL o 46 Granite Street,Ashland,Oregon 97520 • Tel(503)488.3634 9 November 1992 Nan E. Franklin Ashland City Recorder 1175 East Main Street Ashland, OR 97520 Re: Exhibit "A"/Notice of Public Hearings Dear Ms. Franklin: As owner of the property located at 161 Fourth Street, I am utterly opposed to the development of a public park located immediately south of the Southern Pacific railroad tracks between Sixth Street and Eighth Street. It is not that I do not enjoy seeing public land being utilized for public parks. I do. What I can't sanction, however, is the idea of placing a park in a railroad district, especially when there is a chance that passenger trains will soon be coming to Ashland. I certainly would not be inclined to send my grandchildren to such a park. Moreover, I think the proximity of a park to a train stop will ultimately transform the park into a breeding,ground for vagrants and tramps. This being the case—and I think you must agree that it could likely develop as I see it—I do not want to contribute even $1 toward such a project, not to mention $347. If this retrogressive project is to happen, I suggest that the funds be generated by collections from the riffraff who occupy the lower section of Lithia Park. For it will certainly be they, and they only, who will benefit from "Railroad Park." Yours sincerely, Jacquelin L. DeMello Mayor Golden City Council Ashland , Oregon November 11 , 1992 Ref: Public hearing , L . I . D. , Railroad Park , 1117192. I have long been asupporter of Public Parks and Open Space. The parks of Ashland are for Ashland Residents and should be funded by them. The best way is through property taxes on all property with in the City. You should not single out property through Local Improvement Districts for Parks. In addition: The Railroad Park is seven(7) blocks away from my home at 263 Oak St. and eight (8) blocks away from my commercial property at 171 Oak St. These two properties are only 2 and 3 blocks from lithia Park and only # and 2 blocks from Blue Bird Park. Therefore the Railroad Park would have no direct effect or value to either of these properties . Please do Not create a Local Improvement District for the Railroad Park. If you do please exclud all properties west of First street as they are not benefited by this park. James F. and E. Ja pe Hi bert 263 Oak Street Ashland, Or. 97520 710 /a, Ic/ � °� - .� NOV Y 9 1992. Vapda ,,McCaddok i9j'renciscan ray lkcnsingt0n CA. 94707 11/11/92 (510)524-1105 Ashland City Council _ Re: Railroad District Public Park We wish to protest the park-formation-and-assessment package proposed by the Council, for the following reasons: 1. A park benefits a whole city , not a tiny portion of it, and if it is to be publicly financed should be financed by the city as a whole. To assume that the only citizens using the park are those within the "benefitted area" would be naive in a larger community and absurd in tiny Ashland, where residents far from the railroad district and even tourists are just as likly to take advantage. of it. Hence the $150,000 assessment should be shared by all city properties, not just those currently designated. 2. Following your reasoning, since adjacent properties are the exclusive beneficiaries of the park, I assume your next step will be to encouragement reassessment of these properties at a higher rate because of their neighborhood's "improvement" ! In the end� our properties alone will be paying twice over for a feature that is of benefit to the whole community! 3. It is always possible that such a proposed park, far from providing an uplift to the neighborhood, might prove a liability -- becoming a focus for the homeless, street people,' or even drug dealers, at the same time inhibiting the use of the park by local residents and lowering the value of their property. And yet, according to your plan, the local property owners alone would have been forced to pay for a feature that bad become a detriment rather than a boon and was even lowering the value of their homes. For these reasons, we strongly oppose the creation of the park unless a) it is paid for entirely by the city, or b) the special assessment is expanded to share the cost among every householder and business in the city of Ashland. Wanda M addon Julian lock Co-owners of #90 Sixth Street, Ashland Taxlot 391E09AC 8500 P.S. As' .property owners currently out .of town,- we expect to be kept informed of .any action taken or pending. Copy to Daily Tidings `. ,. . e�{'gip qS/�'`°•., o ; ern arttndixriT November 12, 1992 ��- Mayor and City Council Aram: Ashland Historic Commission �1t�IiPtt: APPLEGATE TRAIL MARKER The Historic Commission would like to recommend the City of Ashland accept a plaque, which is being donated by the Oregon-California Trails Association, commemorating the Applegate Trail. The attached letter from Terry Skibby describes the plaque and proposed location. The Historic Commission concurs. Thank you for your consideration. 11 /09/92 Mayor Cathy Golden and Ashland City Council Ashland City Hall Ashland, Or 97520 Ref: Applegate Trail Marker Dear Mayor and Councilors, Recently, The Oregon-California Trails Association contacted me, as a member of The Ashland Historic Commission, and made the following request: "Erect sign for Lindsay Applegate and the Applegate Trail at some appropriate place in Ashland, with your Commission' s approval" . This request was made to me to present to The Ashland Historic Commission, and to The Ashland City Council. If Approval is granted, OCTA would like a letter sent to them authorizing such a marker for Ashland. They will write the information on the marker to match the location. They, in turn, need to present this proposal to other groups for approval and have it ready for a March ' 93 Dedication. This will start the Oregon Trail/Applegate Trail Celebration in Ashland. SIGN DESCRIPTION AND PROPOSED LOCATION: The sign, as described by Dick Ackerman, President of the Northwest Chapter of OCTA, is 16x20" anodized aluminum, bronze on black, by the Nova Sign Company. The sign is mounted at a 45° angle on top of a 4x4" brushed metal post at a height of 2-32 feet. The post is set in a concrete base, 18" square, either flush with the ground o raised 32 inches. The cost of the marker is provided by OCTA, which would amount to $600 to $800 plus installation. Many locations were considered. The one that I am requesting for the Applegate Trail Marker is The Plaza Island, in the planter at the north end of the island near the kiosk . This location would provide an accessible spot for the marker which, I feel, will be compatible with the landscape of the Plaza Island. This location was once along the Main Street of Old Ashland. Lindsay Applegate, along with his brother Jesse, and 13 other Pioneers, including William G. Parker, blazed The Applegate Trail into Southern Oregon in 1846 . The Applegates led the first wagon train along this trail, which entered the Rogue River Valley east of Ashland on Oct. 11 , 1846. After camping along what is now Ashland Creek, the wagons headed north to the Willamette Valley. The Applegate Trail was largely responsible for the settlement of Ashland. Lindsay once owned the land which is now the Railroad District (DLC 42 ) , and lived on East Main St. , now the location of the Elk' s Temple Building. Both Lindsay Applegate and William G. Parker are buried in the Ashland Cemetery. i Sincerely, c Terry Skibby w 611 Beach Street Ashland, Or 97520 Contact people from Oregon-California Trails Association: Dick Ackerman, President Northwest Chapter, OCTA 3027 Twin Oak P1. N.W. Salem, Or 97304 581 -0328 Jack Holmes 303 Willamette Medford, Or `97504 772-8519 November 19 Hook, Johnson, MacKenzie, Skibby and Lewis November 26 THANKSGIVING OLD BUSINESS Joint Study Session Ennis reported a subcommittee consisting of himself,Chambers,Lewis,Skibby,and Planning Commissioners Susan Powell and Mike Bingham will meet on November 9th. Granite Street Fountain Chambers will write a draft letter requesting the Water Department to replace the fountain with the one in storage. Skibby will take photos. Cemetery Nominations to National Regis er Kay Atwood's letter was discussed regarding costs involved in the nomination. Lewis recommended the Commission first seek support from the City Council, then pursue information about grants, etc. A letter to the Council will be drafted for the next meeting. Skibby moved and Wood seconded to pursue the nomination of the cemeteries to the National Register. The motion passed unanimously. Statue at Library MacKenzie reported Jeffrey Bernard did a beautiful job of cleaning the statue, and that it now looks iridescent. Two brass plaques have been ordered to cover the holes on the sides. She added that John Fregonese has agreed to place one or two benches around the statue and they are trying to get a floodlight from across the street. Applegate 'hail Plaque Skibby related he had talked with John Fregonese about the placement of the plaque. Fregonese agreed the Plaza area would be appropriate. Hook moved to recommend to the City Council that the City of Ashland accept the plaque commemorating the Applegate Trail, and that it be placed in the Plaza area. Johnson seconded the motion and it was unanimously passed. Heritage Landmarks List Hook moved to recommend to the City Council the Interim Heritage Landmarks list be adopted as the final list. Johnson seconded the motion and it was unanimously passed. Ashland Historic Commission Minutes November 4, 1992 Page 3 Cemetery Nominations to National Register A letter from Kay Atwood was received statinN she has had a favorable response from Elisabeth Potter, of the State Historic Preservation Office, to pursue a multiple nomination, which would include additional Ashland area cemeteries. The Commission is enthusiastic about pursuing this and will meet with Kay on a Thursday afternoon to discuss the procedure and cost. NEW BUSINESS Applegate Trail Skibby said he had talked with Dick Ackerman, of the Oregon/California Trails Association in Salem, regarding the placement of a commemorative plaque in honor of the Applegate Trail. The plaque would be 16"x 20"aluminum with anodized bronze on black. The Trails Association will pay for it. The City would need to approve this plaque and come up with the placement site. The celebration will start next March. The State Parks and SHPO will have the final determination of the official route. The Commission agreed this is a very nice gesture. Possible sites were discussed for the marker. Lindsay Applegate's farm was located in the Railroad District and he is buried in Ashland Cemetery. The marker, however, should receive as much exposure as possible, so the Plaza and entrance to Uthia Park were also potential areas discussed. The Historic Commission will make a recommendation to the City Council after the decision is made. ADJOURNMENT With a motion by Hook and second by Chambers, it was the unanimous decision of the Commission to adjourn the meeting at 10:55 p.m. Ashland Historic Commission hTinutes October 7, 1992 Page 8 i i a) N (ID L ` (U C L fn a) C d U rn -o O O) 3 >, O � U) a) a) co cd E cd t o L op 3o � LcU > N ..- L � a . - � E z o a) cn � 'a) " k - U o E a) pEOOQ LO � > a) C o cu 3 3 � -� H B rl d = -O > L Ln L a) .2 c: O > a) L C a) a) L a O w F- O cu O 2 0 a) E o O O ° °>O ° a) op ° a)(D (U t: 0 C N CL i Q C O L > L tU x �' 0 C c `� >,3 "taa) m o aa) a) Y d 0 a) °C " O C a >,� � a) ° co a 3o c as c°iw o r cu a) a) > ° � °z -0a) :) ° >,~ oacuo o olr x a) 'a a) w J ,� , cU C U) 0 0 x w cn C � O a) a) �- Q) cL ° 3 o — >, '" >,O CU a) �Y � " Z m O �`- m C N •C .- UAL ,,.., cu q ° N i N Na r C Q > •O L m (U p "0 co CL n O cn V -0 A cn CUU C O m L Co .7 C a) a) U) ... w o C13 a)-C� � � E � N o EY ¢ ¢ a) 0 C 3 C L " C Co — 0 0 �_ �I m a cU y cn O cU cU 3 O _ ` O O mil n °, o = rncUMma) - a) ° oa) o � o -o a oa aic°) 0 > oErnct ° ° cua � w CL :3 .0 co w _ m � 3 � c ° a m U) q � ca) 3 cu o ° o c°n in co a`> ` 1 � z E r C co .- a) ° � cn «_ w ro H O — 7 . 3 O (U E < O .. a) C 3 co wE" EE UnC3 0) E .L. v°) cc d � Gold H"it y to G •� 9 ` � J n � v n .00 � /yp n Cenirof Pe:n}' r�pq �/ ` Medford J/a ksen vilfe� - 4^ H Phoen1'x A fl raIer, t __. q� -� ASAf4 nd rn � ` a t Old hlenwil, .kf. � 66 18 N W '^ c n. c o a 3 ^ c � f v •o ° CE v £ v r 1 c O o c c 'M r,I r 4 rlr�. yl b9 ti c 11 6t , N 0 a+ e,a• : f. c" y,a 1 ',� , 1 ice. Kr v c c y Q �rl fyFf t ?,f a !Q E -z 0 o {lr Ij 1! Q >, m E c VffX g 08 r ; &J, >A4 /a' r+�b musty d-a;RWf,.f M11190 ------------------------------ -------- - - -� �� ' _ New Membership Application A88 =0 Membership Categories (check one) El Student' $15/year P.O. Box 1019 / Independence MO 64051-0519 / (816)252-2276 ❑ Individual $30/year ❑ Family $35/year Name Address ❑Supporting $60/Year � ❑ Patron $100/year ❑ Institutional $250/year ' CItY State_Zip - E]Corporate $1,000/year ' Telephone ( 1 ❑ Benefactor $1,000 and up I Membership fs from date of enrollment Amount enclosed $ � Payments to OCTA are tax-deductible to the full extent of the law under section student memberships are available for full-nine 501(c)(3)of the Internal Revenue Code. students In elementary schools, high schools or • accredited colleges and untversltles. 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GREGO,� November 10, 1992 n. City Council Members r rIIm: Catherine Golden, Mayor �1I�IjPt : Appointment to Airport Commission Matthew Ben-Lesser has resigned from the Airport Commission, leaving a term expiring April 30, 199&/ I would like to appoint Alan DeBoer to this open position. Matthew's letter of resignation is attached, as is a letter of interest from Alan. I would appreciate your approval of this appointment. Attachments/ (d:\golden\comp\apt.Mem) WLA TOWN & COUNTRY CHEVROLET OLDSMOBILE, INC. 2045 HIGHWAY 99 NORTH P.O. BOX 249 ASHLAND, OREGON 97520 503/482-2411 September 28, 1992 Cathy Golden, Mayor City of Ashland 20 East Main Street Ashland, OR 97520 Re: Airport Commission 1 wish to volunteer my time to serve on the airport commission. Please place' this in a file if there is not a current position available for future consideration. I feel that my business expertise could be an asset to the city and the airport. Sincerely yours, Alan W. DeBoer wk: 482-2411 hm: 482-3695 MATTHEW DEN—LESSER 1700 PARKER STREET ASHLAND,OREGON 97520 503-488-1657 1 November 4, 199 Mayor Cathy Golden City of Ashland City Hall Ashland , Oregon 9752C) Dear Mayor Golden: I regret that some recent changes in my schedule preclude my regular attendance at Airport Commission meetings. I ' ve missed too many, and don ' t believe the situation will improve. Accord- ingly, I 'd like you to accept my resignation from the Airport Commission effective upon receipt of this letter. It has been my pleasure to serve on the commission. Perhaps this may again be possible in the future. I recently heard Alan Deeoer express an interest in serving as a commissioner. I think he would be worthy of consideration. Also, my congratulations on your re—election as Mayor. I was delighted . Sincerely, aq Matthew Den-Lesser Cf A4N ; �.�., . 4Wo . � Qmor �tn � ixm ;A. �4EGO,-- November 9, 1992 D. Brian Almquist, City Administrator ram: Steven Hall, Public Works Director 1 v *bject: Water Curtailment ACTION REOUESTED A. City Administrator approve removal of Stage 1 water curtailment based on AMC 14. 060.020. Penalty for overage surcharge to be deleted with the first billing cycle after approval by City Administrator. c t APPROVED• Brian A. Almquis , ity Adminstrator November 2 Date B. City Council confirm r mov 1 of Stage 1 water curtailment at the Nov mbe 17, 1992 Council meeting. BACKGROUND Recommendations for curtailment and removal of curtailment are listed in AMC 14 . 06. 020. The factors for consideration are: 1. Demand for water in the city. 2. Volume of water in Reeder Reservoir. 3 . Drawdown curve for Reeder Reservoir. 4. Projected curtailment for Talent Irrigation District water. 5. Flows in east and west forks of Ashland Creek. Water Curtailment November 9, 1992 page 2 c The current status is: 1. Last seven days' average water production is 2 . 14 million gallons per day. 2. Reeder Reservoir is 78 . 49% full. 3 . Standard Drawdown curve is 40. 51% full. 4 . Talent Irrigation District stopped season on August 27, 1992. 5. Last seven days' average flow in Ashland Creek is 2.49 million gallons per day. Based on the analysis of this data, I recommend that you remove Stage 1 water curtailment as noted in "Action Recommended" . I will continue to monitor these factors through November. Because Ashland Creek is still 31% below 1977 levels, we will continue to monitor the water situation on a daily basis. ; The concern at this point of time is the ability to fill Reeder Reservoir by June 1, 1993 if we have a repeat of 1991-1992 . SMH:m\Exempt\NoCurt l.mem cc: Mayor and City Council Dennis Barnts, Water Quality Superintendent Jill Turner, Finance Director encl: Graph s ASHLAND CREEK FLOWS NOVEMBER 1976 AND 1992 16 0 w ........... ` ........................ .............. .........._.............. ........... _ ....... ---- ----- ...... ------ ..._ ....... Ashland Creek 31% below 1977) 1 cn 12 -i.. ......... .. € z OJ10 ....... .... ............................ ............. .............. ....................... ..._...... ............:............... .............. .......... ....... ... ....... _ ...... ....... ... z i O 6 ................ ............................ .............. ......... ............. ..... ... .... ....r........................... .---- ............................ .............. ....... ... J_ 4- A...` ......... ............................d..............'... .....7...............i...........- ...... ....... ....... .. ....1-.. ...i.... ...J.. ...1.... ...J... .. ... ._.4... z .. .......... ............. ..... ............... _............_ ....... ....... ................ ....... .............................. _ ....... ... O p 1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 DAY OF MONTH —t- 1992 —+ — 1977 d�OF 04EGO . November 13 , 1992 Honorable Mayor & City Council rum: Brian L. Almquist, City Administrator 1t�IjPtt: Interim Planning Director Appointment I would like to recommend that Senior Planner John McLaughlin be appointed as interim Planning Director effective December 1, 1992 . Brian L. Almqu st City Administra r (d:\pers\wcappt.Kw) o P O F R N th I p ASAP ASHLAND SUBSTANCE ABUSE PREVENTION (A PARTNERSHIP OF COMMUNITY ORGANIZATIONS) C 1. What is ASAP? The partnership is a group of concerned citizens of Ashland who are dedicated to eliminating drug use within the City. See the attached list of individuals representing various organizations in Jackson County. We have many projects going on or planned in Ashland, with the Drug Free School Zone sign project being one of our early major ones. 2 . What is a Drug Free Zone? The uniqueness of the drug-free zone is that a specific geographic area is targeted by the community for eliminating drug deals. At the present time, the partnership wants to target each of our school areas. In many cities, parks and recreation areas are also included. The partnership will consider asking the Council to add these areas at a later date. Defining these areas to be targeted clarifies our community's feelings on drugs being sold around schools. 3. What is the advantage of a Drug Free Zone? First, the visual impact would be a constant statement that drug activity will not be tolerated in these areas. The new Oregon State law also provides for double penalties to any one convicted of selling drugs within the radius of any of the drug free zones. . While specific sentences for illegal drug selling vary, based upon an individual's criminal record, dealers who sell in schools' drug free zones now risk much more severe penalties. 4. What do we need from the City of Ashland? Any citizens' grassroots efforts to make something happen needs to. include government leaders in the decision making process. Citizens need to work hand in hand with government leaders if their efforts are to be successful. We need official permission to place drug free signs in appropriate places. Please refer to the map and the written locations attached which were chosen with the City's Street Superintendent's assistance. Part of the cost of the signs will be paid for through contributions to the partnership. We need the City to install the signs and donate the remainder of the actual signs' manufacturing cost. We hope to have reasonably accurate sign costs of this project by your Council meeting. ASHLAND SUBSTANCE ABUSE TrAR79MISHTQ A. S. A. P. 1992 Phone & Mail List Name Address Phone Organization Bailey, Janet Ashland P. D. 482-5211 Ashland P. D. Bellew, Don . 3440 Glenn 482-8801 Rotary/Jackson Co. Together Bianca, Mike Ashland P. D. 482-5211 Ashland P. D. Brown, Masanee c/o AHS 482-2278 Ashland Schools 201 S. Mountain Buck, Paul 1001 Oneida Circle 482-3290 E. B. Lions League W. Voters Dan Bulkley 300 Luman Rd #15 535-5979 Ashland H. Lions Phoenix 97535 Carney, Keith . 622 Holly 552-6483 Rotary/SOSC Clements, Mel Ashland P. D. 482-5211 Ashland P. D. Cockrell, Peggy c/o ACH 482-2441 Ashland Comm. Hospital Daggett, John 885 Siskiyou Blvd. 482-2811 Ashland Schools Elliot, LTC Bob 1430 E. Main St. 482-4414 Oregon Nat'l Grd Faulkner, Lyman 809 Hillview Dr. 482-8570 Rotary Flaherty, Jim 637 Park 482-8670 Elks Graham, Colleen 381 Glenn 482-1531 Lithla S. Rotary Hall, Nancy 380 Whiteman 488-2557 Parent-AHS Hill, Florence 2,190 Siskiyou Blvd. 482-1554 Rotary Hill, Joan 2981 Highway 66 482-6300 Rotary Jackson, Joan 2992 Fairweather 552-6221 Rotary/SOSC Medford 97501 776-2928 Johnson, Muriel 436 Grandview Dr. 482-4106 Parent-SODA 482-9616 Keller, Lou 6374 Pioneer Rd 779-6287 Rotary Medford 97501 Lewis, Bunny 586 E. Main St. 488-2925 Soroptomists Moseley, Keith 565 Taylor 482-0474 Rotary Nagel, Yolanda 436 Helman 488-1551 Chamber/ Soroptomists Nagel, Rick 436 Helman 488-1551 Rotary Parry, Mike 2801 Greensprings Hwy 482-4637 Phillips, Art 512 Herbert 482-3544 Kivanis Schwarz, Jack 1809 Hivay 99 488-0709 Aletheia Schwarz, Lois Singleton, Herb 961 S. Mountain 488-7726 Rotary Thompson, Julia 4260 Hivay 99S 488-0357 Soroptomists Thorngate, Susan Ashland Middle Sch. 482-1611 Ashland Mid. Sch. Wallace, Helen 371 Patterson 488-5824 Ash. School Brd. Watson, Jim 280 Maple 482-2441 Rotary/ACH Weldon, Tom 565 Altamont 482-3211 City of Ashland Wood, Tom Business: 770-4236 488-0007 SODA RVMC, 2650 Siskiyou Medford 97504 Yeoman, Bill 6710 Hiway 66 482-3606 E. B. Lions Youth Services Commission SOQ5 E. Main - Medford c/o Caren Niebuhr SOSC Students: Greene, Catherine 482-3490 Malcolm, Lester 479-2236 Plan Development Task Force Members: Keith Carney 552-6483/482-2983 Mel Clements 482-5211 Joan Hill 482-6300 Joan Jackson 552-6221 Muriel Johnson 482-4106 Keith Moseley 482-0474 Tom Weldon 482-3211 Tom Wood 770-4236/488-0007 KIWANIS CLUB btAW P.O. BOX 449 of Ashland Ashland,Ore. 97520 ` November 10. 1992 Ashland Substance Abuse Prevention Task Force Joann Jackson, Chair Ashland , Or. 97520 Dear Joan: The Kiwanis Club of Ashland at their November 10,1992 Executive Board meeting unanimously agreed to support the efforts of the Task Force in implementing Drug Free Zones in Ashland. In addition they voted to donate the sum of $200 toward the purchase of drug free signs around each school . With the increase use of drugs nationally and locally great efforts need to be made to make the public aware that drug activity will be prosecuted in the city of Ashland . YourO�i(i truly, , Art Phillips , President Kiwanis Club of Ashland ASHLAND PUBLIC SCI400OLS C.Maaanee Brown Ashland High School Substance Abuse 201 S.Mountain Ave. At-Risk Specialist Ashland,Oregon 97520 (503)482-2371 Students, Parents, Community, and District Staff working together to ensure each other's success November 2, 1992 Ashland Substance Abuse Partnership Tom Weldon, City of Ashland Representative Art Phillips, Kiwanis Club Representative Dear A.S.A.P.: I am pleased to write this letter in support of ASAP's commitment to providing Drug Free School Zone signs for all Ashland schools. Drug Free Zone signs around all schools serves notice that the community of Ashland sends a clear message to the dealer that drug dealing will not be tolerated by our community. I am excited about the continued cooperation between the schools, businesses, service clubs, City Hall, and community members. Sincerely, Inn Masanee Brown Substance Abuse Specialist �S���t�a �LtIi.CE �E�?SX�t1iEYC� aO G1F y Q 0 1175 E. MAIN ST. ASHLAND, OREGON 97520 Phone(503)482-5211 m F O peso • � F'0A RTME� October 23, 1992 GARY E.BROWN Chief of Police Art Phillips 512 Herber Ashland, 97520 Dear M 011 llips, It is a pleasure to add my support for the creation of a "drug free" zone around Ashland Schools. As you know, the drug problem across America is an ongoing concern for every community and Ashland, like every City, must express its opposition to drug activity at or near school campus's take a stand on this issue. Good Luck with your campaign. Sirs rel IL E. own Chief o`f Police GEB: lkh cc: Mayor Golden Brian Almquist Janet Bailey 00 TFie Wa(dor.f School November 4, 1992 Ashland Substance Abuse Partnership Tom Weldon City Hall Ashland, OR 97520 Dear Mr. Weldon: We are pleased to write this letter in support of ASAP' s commitment to providing drug free school zone signs for all Ashland. schools. Drug free zone signs around all schools will serve notice to the dealer, that the community of Ashland sends a clear message that drug dealing will not be tolerated by our community. We are encouraged with the continued c000peration between the schools, businesses, service clubs, city hall and community members. Sincerely, Tom Cantwell Administrator copy to Art Phillips Kiwanis Club Representative Ashland.97520 P.O. BOX 3240 78 4TH STREET ASHLAND, OREGON 97520 (503) 482-9825 1 Ashland Substance Abuse Prevention Committee Drug Free Zone Sign Placements BRISCOE SCHOOL AREA WALDORF SCHOOL AREA Manzanita and High 4 signs - locations - to be North Main and Wimer determined Laurel and Central Van Ness and Skidmore East of High and Laurel North Main and Bush HELMAN SCHOOL AREA 520 Heiman Nevada and Heiman Nevada and Oak Laurel and Nevada Randy and Laurel HIGH SCHOOL AND LINCOLN SCHOOL AREAS 748 Siskiyou (near Alliance Bible Church) Henry and' Beach East Main and Morris Alida and east Main Mountain and East Main Siskiyou and Mountain Mountain and Ashland Iowa and Lincoln Lincoln and East Main WALKER AND MIDDLE SCHOOL AREAS Walker and East Main Walker and Iowa 446 Walker BELLVIEW SCHOOL AREA Tolman & . Barbara Mistletoe and Siskiyou Siskiyou and Bellview 30 signs Signs will be approximately 1&" x 18" -. black with 4" -.yellow letters. sl+Gtleessteeats [c [s1ssa2 t a a e 1 l a 0141 i s 111 e a s.l c es a+l a a t a a s l c 0 c s a a t {{ @@ slsscetsettesssasae[+e l t 0"e a s a a e e s a e s e a e t r� — + t+aaaYltaa+ + ft e.e{+ 1 aaajafaYtiae+t �� -. �' p Y. lif{fEflf{!f$1{!�(!1{f$I(!$9fii�Yi8B11 /Fr aea:s111 as oe.+c e e to A e 0 a t a o a a l a t la.a l e s i El cn a°al�laaaiffaa�attaYEfla+ai�u as ffi of �•` 1 rl;� � i aetaeseoleoaa2se `� E y a r ' � e ©e .tltaa.t U ll ttllotttsl a[e 6 © i o 'a / � tcos[alooasella[ f l p° - '1 cceattaseGOSeett a / ry��� llePitOatlltseG++ — if fif. j Yf a1 il$;{{@!i$$if$IEl m G l e e e+s l e l s e 11 i 1 t l t.t.P+1.011 1 a let/at[a[t[taltletPeeaettot[Pl — /f �— I N I M I 't I N I 1D 1 n 1 00 SOUTHERN OREGON STATE COLLEGE November 10, 1992 Mayor Cathy Golden Members of the Ashland City Council Ashland City Hall Ashland, OR 97520 Re: Drug-Free School Zone Signs Dear Mayor and Council Members: On behalf of Southern Oregon State College, I wish to add our support to the proposal by Ashland Kiwanis and Ashland Substance Abuse Prevention Partnership (ASAP) for the placement of Drug-Free School Zone signs in Ashland school vicinities. Such signs around public and private K-12 schools will communicate a strong message of support of the laws that increase penalties for unlawful manufacture or delivery of controlled substances and marijuana within 1 ;000 of a school . Thank you for your enthusiastic support and approval of this worthwhile proposal . Si erel , J seph W. ox P ' ent JWC/nab OFFICE OF THE PRESIDENT 1250 Slskiyou Boulevard AsHand,Oregon 97520-5043 TEL(503)552-6111 FAX(503)552-6337 metnaranduin ONEG0, November 13 , 1992 0. Brian Almquist, City Administrator �r rDm: Steven Hall, Public Works Director � 0 abject Research Project Proposal - U.S. Bureau of Reclamation ACTION REOUESTED City Council authorize Public Works Director to supply information requested and participate in research project. BACKGROUND Montie McClendon and Hap Boyer of the Boise, Idaho office of the U.S. Bureau of Reclamation have worked with the Talent Irrigation District and the City of Ashland towards an agreement for the commingling of TID irrigation water and reclaimed water from the Ashland wastewater treatment plant for over a year. About a month ago, Montie contacted me to see if Ashland would be interested in the project proposed in the attached letter. I indicated my support but noted that the City Council would have to approve Ashland's participation. This research project has the possibility of putting Ashland even more in the "limelight" as a leader in innovative ideas and concern for the environment. Quite frankly, I am excited about the possibilities of our being the selected city for this research. If the research establishes parameters for the use of reclaimed water on various crops, it will allow Ashland one other method of constructively using reclaimed water in the Rogue Valley. At this point in time, I don't believe the City of Ashland should commit to financial participation other than staff time required to complete the project. Research Project Proposal - U.S. Bureau of Reclamation November 13 , 1992 Page 2 You will note that the due date is November 20, 1992 which will be tough to meet. I intend on talking to TID and orchardists in the area to see if we have any willing participants. Staff recommends approval of request. SMR:rm\PY\USBR.pro CC,. Dennis Barnts, Water Quality Superintendent Jim Olson, Assistant City Engineer Pam Barlow, Administrative Assistant Jill Turner, Finance Director encl: USBR letter pSMENT OF r~A TAKE- yD United States Department of the Interior BUREAU OF RECLAMATION C'' CH A - Pack Northwest Region - IN REPLY REFERTO Federal Building&U.S.Courthou3e : -�Box 043-550 West Fort Street PN-154 Boise,Idaho 83724-0043 -,- � 05 � NOV 02 1992 Mr. Steve Hall, P.E. City Engineer City of Ashland 20 East Main Ashland OR 97520 Subject: Proposed Research - Agricultural Use of Discharge Water From Municipal Sewage Treatment Plants (Water Quality) Dear Mr. Hall: Thank you for visiting with Mr. Monte McClendon of this office regarding the possible use of water from your sewage treatment facility. We are considering a research proposal with Florida A&M University where they will intentionally irrigate various food crops with water discharged from a municipal sewage treatment plant. Our goal is to determine if the reuse of this type of water has harmful residual pathogens or chemicals on the produce. We are considering several different treatment plant facilities for the research and must evaluate each facility. The best facility can then be selected and we can proceed with the necessary agreements to start the research. In order for us to evaluate your Rock Creek facility we request information on the following items: 1. A narrative on the makeup of the types of water discharges into the facility. We are particularly interested in the amounts and types of industrial uses in the area. 2. A description of the water treatment plant (with layout and area map). Please show any areas on the facility grounds where garden size study plots could be located. 3. Water quality data for the discharged water. 4. The names, addresses, and phone numbers of local irrigation districts which are willing to participate in the effort. 5. A list of crops grown in the area which might be selected for irrigation. 2 6. The names of any farmers you suggest may be willing to cooperate on the <'project. Include the crops they grow (if]mown) and the distance from the treatment plant. 7. The extent your company is willing to participate with the research. Include information on any possible financial contributions. 8. A description of any (mown or potential environmental impacts, issues, or concerns that might arise as a result of using the proposed facilities and related lands in the study project. 9. Other information which may be helpful to this project. We appreciate your willingness to participate on this effort. Please provide this information to our office by November 20, 1992. If you have any questions, please contact Monte McClendon, Chief, Hazardous Materials Branch, at (208) 3341880. Sincerely, Regional Environmental Officer cc: Dr. Y. P. Hsieh Project Leader Wetland Ecology Program Florida A&M University Tallahassee FL 32207 Memorandum Oft 0 November 12, 1992 �+�• Brian Almquist, City Administrator r rum: Steven Hall, Public Works Director p�ubjett. Ashland Wastewater Plant - Facilities Plan Selection ACTION REOUESTED City Council select preferred alternative and direct staff to finalize and submit the Ashland Facilities Plan to the Department of Environmental Quality (DEQ) before January 1, 1993 , as required by the DEQ Stipulation and Final Order. BACKGROUND This selection of the preferred alternative to meet DEQ standards is the culmination of several years of intense activity. April 1, 1989 City Council adopted the Draft Program Plan July 21, 1989 The Oregon Environmental Quality Commission (EQC) established standards for the City of Ashland September 29, 1990 EQC approved Ashland's Program Plan December 17, 1990 City Council's first review of proposed Ashland Facilities Plan April 16, 1991 City Council's second review of the proposed Ashland Facilities Plan. Options were reduced from nine to two August 14, 1992 City Council public hearing on the two preferred alternatives Ashland Wastewater Plant - Facilities Plan Selection November 12 , 1992 page 2 October 22, 1992 City Council adopted policy requiring a more detailed analysis of constructed wetlands (copy attached) November 10, 1992 City Council met with DEQ staff to discuss the process and. laws pertaining to EQC standards The City Council is currently considering three options. OPTION lA Abandon Ashland wastewater treatment plant, construct pump station and pipeline to Phoenix area and discharge raw sewage to Medford wastewater treatment plant. Attached is a letter from the Regional Committee responding to questions posed by the City of Ashland. OPTION 3A Construct major modifications to Ashland wastewater treatment plant and a small wetland. Winter discharge will be to Bear Creek and summer discharge for irrigation on City-owned land. Use acquired stored water rights to supplement Bear Creek during summer months. OPTION 3A (ALTERNATE) Combine an improved Ashland wastewater treatment plant with an expanded constructed wetland. Winter discharge will be to Bear Creek. Summer discharge would be to the Talent Irrigation District (TID) canal with a trade for TID water in an equal amount to be left in Bear Creek during the summer months. This option will be investigated by an engineering consultant to be selected within the next 45 days. Study is estimated to take 4 months. It is readily apparent that any changes to the EQC standards for the City of Ashland will be extremely difficult, if not impossible. With the City Council goals and the understanding of the DEQ/EQC standards, it becomes evident that Ashland's chances of receiving a time extension for the constructed wetlands study will be rather slight. Ashland Wastewater Plant - Facilities Plan Selection November 12, 1992 page 3 Another key element which I wish to stress is Ashland's ability to meet the total maximum daily loads (TMDLs) established by the EQC by December 31, 1994 . It is possible to meet that time frame with Option lA but not by options 3A or 3A (Alternate) . I have attached a schedule provided by Brown and Caldwell indicating the time frames needed to accomplish Ashland's project. You will note that option 3A will require a one year extension by the EQC for Ashland to meet established standards. This time chart assumes that a decision is made by the Ashland City Council on November 17, 1992 and the design of the selected alternative commence by March, 1993. If any actions or delays occur, the time frame will be compressed which will escalate the costs of engineering and construction. PROPOSED ACTION Staff is suggesting that the City Council adopt option 3A as the preferred alternative with two options for final disposition and treatment of the wastewater. This would include option 3A as proposed and 3A (Alternate) with expanded wetlands. The alternate could also include less or different modifications to the Ashland wastewater plant. Additional conditions could be: Resolution of issues between DEQ and Oregon Department of Fish and Wildlife Resolution of issues with TID on replacement water. Finding a reliable source of water to replace the "reclaimed" water removed from Bear Creek. Final refinement and decision as to . option 3A or 3A (Alternate) to be made after constructed wetlands option is completed. Resolution of downstream water rights issues. Ashland Wastewater Plant - Facilities Plan Selection November 12, 1992 page 4 This would allow Ashland to meet the current deadline for submission to DEQ before January 1, 1993 : Brown and Caldwell will need time to complete the facilities plan in preparation for submission to DEQ. SMH:rm\PY\TMDLHrg.mem cc: John Holroyd, Brown and Caldwell Gary Schrodt, Ashalnd Wetlands Coalition Dennis Barnts, Water Quality Superintendent Richard Santner, DEQ Don Walker, Public Works Director, Medford Chuck Root, Manager, BCVSA Hollie Cannon, Manager, TID encl: Council Goals Option lA Option 3A Option 3A (Alternate) Time Schedule Regional Committee letter CITY OF ASHLAND WASTEWATER TREATMENT PLANT GOALS AND OBJECTIVES* Adopted by 9 CHy Gawk11 CcNb 22, 1992 RaMSed/iecmJJfi��m//r��edyyNwember 3, 1892 The Ashland Ciry Council requires the Ashland Facilites Plan to: 1. Satisfy Oregon Department of Environmental Quality (DEQ) standards for effluent from the Ashland Wastewater Treatment Plant(WWTP); 2. Replace the volume of WWTP effluent removed from Bear Creek; 3. Support the natural ecology of Bear Creek, and 4. Minimize capital and operating costs of the WWTP. ' '!'X17'E�kfEHt`l,l'�FG�NEA�Il1,tNTE1�7701 The Ashland City Council will give full consideration to the possible use of multiple objective open surface wetlands technology to assist in achieving the WWTP goals. 11!lI1JtMtllEx�1✓��E�7TU The Ashland City Council will determine whether the use of expanded open surface wetlands technology in conjunction with the Ashland Facilities Plan Alternative 3A might produce effluent which could be delivered to the Talent Irrigation District(TID)in exchange for Bear Creek water during summer months, thereby: 1. Maintaining summer water flow levels in Bear Creek, and 2. Eliminating the need to establish and maintain the effluent irrigation system proposed In Alternative 3A. ttta 'fN" The City Council will take the following specific actions to facilitate the achievement of the WWTP Goals by.- 1. Undertaking a program of public education which will encourage voluntary activities to reduce the level of phosphates introduced into the the WWTP,and 2. Promptly obtain and fund a study to determine the feasibility of using multiple objective open surface wetlands to achieve the WWTP Goals. k � . �d . � . . . \� � 2■ - . � �» � . ® 2 . ; . 2tv Uco . � � ■2 . § H M air 4 � ro oy 0 x � y r y � Cn" aro tv se aa]> �! a x c, x° P x i C a po CA z. � ba 0 to ---` HC !2 M � Q �t y Q .. t� �► � x m< r n �► d dm> y9 4 d ,w r yj . . t�eiqe R7 0A 1 ^W 1 II 1..y 11111 9 �1 11111 liy �e��. L 1 1 1 /�^l 1 I 1 '���'Yom;_. 1•']i O Z r°, x --- I y. t Y ; •A48i.k vii va o o m g V �< _ D gin W p � C y ICJ m = C O 0 A I m_ m ^-1 m _ a � � > D (n 0 n N m v n ::E O D Ln -o m o r � z D-i n m O O M = m mD c rm = A m -Zj r o g � D 3 m A C f0 Z 10 � N c r c 0 yN y nO O Z O n ,C OF MFO O OREGON PUBLIC WORKS DEPARTMENT CITY OF MEDFORD TELEPHONE WASTEWATER RECLAMATION DIVISION MEDFORD OREGON 97501 (503)826-7943 , WATER QUALITY CONTROL PLANT _ 1100 Kirtland Road Central Point, OR 97502 November 10, 1992 City of Ashland c/o Steven M. Hall, P.E. Public Works Director City Hall Ashland, OR 97520 Dear Mr. Hall: Your letter of August 11, 1992, to the Regional Committee has been received. The following responses to the City of Ashland's proposed conditions are only recommendations of the Regional Committee and are subject to unanimous approval of the councils and boards of all Regional Participants: 1. Ashland would be allowed to join the Regional Committee as a Participant in accordance with the conditions established in the September 1985 Regional Sewer Agreement. 2 . Ashland's system development charge (SDC) for its existing discharge would be calculated by dividing the total wastewater flow by the flow per equivalent residential unit (ERU) and multiplying that by the SDC per equivalent residential unit in effect at the time it joined the Region. As of November 1, 1992 , the SDC is $872 .00 per ERU, and the equivalent flow per ERU is 350 gallons per day. This assumes that Ashland's wastewater strength would fall within the parameters established for an ERU and that the peak infiltration/inflow (I/I) does not exceed three times the average daily dry weather flow. . If the ratio exceeds 3:1, Ashland will be required to provide an I/I report within three (3) years of joining the Regional Committee, and correct the problem within five (5) years after joining the Regional Committee. 3. Subject to examination of the effects on Interceptor capacity of allowing Ashland to join the Region, the Interceptor buy-in charge will be a percentage of the total interceptor costs increased for inflation to the time of hook-up. The percentage will be calculated using the Ashland flow in #2 above divided by total flow at the Regional Treatment Plant. As of November 1, 1992, the estimated buy-in charge for Ashland would be $4, 012 , 000.00 for the BCVSA Interceptor. City of Ashland November 10, 1992 Page 2 Ashland will also be required to pay toward an interceptor capacity study and any needed up-sizing of the interceptor at an actual flow based percentage, assuming that Ashland connects to the system at the south end of the 3611 Interceptor. The new Ashland Interceptor to the existing 3611 Interceptor will be designed to BCVSA standards by an engineering firm agreeable to both Ashland and BCVSA, and will be constructed to BCVSA standards. 4. In keeping with the requirements placed upon all . other Participants, the Regional Committee would require immediate payment of Ashland's SDC for the existing discharge. 5. Attached for your review is a copy of the current Regional Sewer Agreement, dated September 1985. It would be necessary to modify the Agreement to include Ashland as a sixth Participant. 6. The Regional Committee has no written by-laws or rules. I believe this responds to all of the proposed conditions. If the City of Ashland has any further questions, please feel free to contact us. Sincerely, Mel Winkelman, Chair Regional Committee MW/maf c: Regional Committee Participants \WP51\DOCS'JW\ASH FNL.DOC; Brian Almquist, City Administrator Steven Hall, Public Works Director Ashland Wastewater Plant Facilities Plan Selection .ACTION REQUESTED City Council select preferred alternative and direct staff to finalize and submit the Ashland Facilities Plan to the Department of Environmental Quality (DEQ) before January 1, 1993 as required by the DEQ 'Stipulation and Final Order. BACKGROUND This selection of the preferred alternative to meet DEQ standards is the culmination of several years of intense activity. April 1, 1989 City Council adopted the Draft Program Plan July 21, 1989 The Oregon Environmental Quality Commission (EQC) established standards for the City of Ashland September 29, 1990 EQC approved Ashland's Program Plan December 17, 1990 City Council's first review of proposed Ashland Facilities Plan April 16, 1991 City Council's second review of the proposed Ashland Facilities Plan. Options were reduced from nine to two August 14, 1992 City Council public hearing on the two preferred alternatives October 22, 1992 City Council adopted policy requiring a more detailed analysis of constructed wetlands (copy attached) November 10, 1992 City Council met with DEQ staff to discuss the process and laws pertaining to EQC standards The City Council is currently considering three options. OPTION lA Abandon Ashland wastewater treatment plant, construct pump station and pipeline to Phoenix area and discharge raw sewage to Medford wastewater treatment plant. Attached is a letter from the Regional Committee responding CITY OF ASHLAND WASTEWATER TREATMENT PLANT GOALS AND OBJECTIVES* Adopted by M cny C.11 ocmb 22, lees Rw ed/isconJPo±mnnW/*INS Mbwa IM S�Vt!ii ................. The Ashland City Council requires the Ashland Facilites Plan to: 1. Satisfy Oregon Department of Environmental Quality(DEQ)standards for effluent from the Ashland Wastewater Treatment Plant(WWTP); 2. Replace the volume of WWTP effluent removed from Bear Creek; 3. Support the natural ecology of Bear Creek;and 4. Minimize capital and operating costs of the WWTP. �TI�TE1ktENT"OF f3E�iEF1Ab tNYElt1'{��N The Ashland City Council will give full consideration to the possible use of multiple objective open surface wetlands technology to assist In achieving the WWTP goals. The Ashland City Council will determine whether the use of expanded open surface wetlands technology in conjunction with the Ashland Facilities Plan Alternative 3A might produce effluent which could be delivered to the Talent Irrigation District (TID) in exchange for Bear Creek water during summer months, thereby: 1. Maintaining summer water flow levels in Bear Creek, and 2. eliminating the need to establish and maintain the effluent irrigation system proposed in Alternative 3A. R7l�lrtt � S The City Council will take the following specific actions to facilitate the achievement of the WWTP Goals by: 1. Undertaking a program of public education which will encourage voluntary activities to reduce the level of phosphates introduced into the the WWTP, and 2. Promptly obtain and fund a study to determine the feasibility of using multiple objective open surface wetlands to achieve the WWTP Goals. ORDINANCE NOS AN ORDINANCE AUTHORIZING AND ORDERING THE DEVELOPMENT OF A PUBLIC PARR LOCATED IMMEDIATELY SOUTH OF THE SOUTHERN PACIFIC RAILROAD TRACKS BETWEEN SIXTH STREET AND EIGHTH STREET IN THE RAILROAD DISTRICT, ASHLAND AND AUTHORIZING THE ASSESSMENT OF THE COST OF THE IMPROVEMENTS AGAINST PROPERTY TO BE BENEFITED AND PROVIDING THAT WARRANTS ISSUED FOR THE COST OF THE IMPROVEMENT BE GENERAL OBLIGATIONS OF THE CITY OF ASHLAND. RECITALS: A. The Council has declared by resolution its intention to develop the improvements described in substantial accordance with the plans and specifications and to assess upon each lot or part of lot benefited by the improvement its proportional share of the cost of the improvement as provided by the Charter of the City of Ashland; and B. Notice of such intention has been duly given and published as provided by the charter and ordinances of the City of Ashland, a public hearing was held and it appears to the Council that such improvements are of material benefit to the City and all property to be assessed will be benefited to the extent of the probable amount of the respective assessments to be levied for the costs; THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: Section 1. It is ordered that a public park located immediately south of the Southern Pacific railroad tracks between Sixth Street and Eighth Street in the Railroad District, Ashland be developed and that the cost be assessed upon each lot or portion of lot adjacent to or benefited by such improvement as provided by the charter and ordinances of the City of Ashland. Section 2. A local improvement district is established for the purpose of the development of this park and the district shall consist of all those residentially and commercially (E-1 and C-1) zoned lots within the area bordered by the Southern Pacific Railroad tracks on the north, North Mountain Avenue on the east, East Main Street to its intersection with Lithia Way and then along Lithia Way for the south boundary and Oak Street for the west boundary including those lots fronting the west side of oak Street between Lithia Way and Van Ness Avenue. Section 3. The local improvement shall be made in substantial conformity with the proposal set forth in the initiating resolution which is to develop the park, including the acquisition of land, in accordance with costs estimated to be $195, 000, of which $150, 000 will be paid by special assessments on benefitted properties. Costs will be allocated based on a unit measure of approximately $0.054 per square foot of each residentially zoned lot and the same unit measure times one-half of the square feet of each commercially (E-1 and C-1) zoned lot. PAGE 1-ORDINANCE (p:parks\raiUid.ord) Section 4. Warrants for the construction of the improvement shall bear interest at the prevailing rates and shall constitute general obligations of the City of Ashland and the warrants shall be issued pursuant to and on the terms and conditions in ORS 287. 502 to 287.510 inclusive. Section 5. Characterization of the assessment. The assessment imposed as a result of this local improvement district is characterized as an assessment for local improvement pursuant to ORS 305.583 (4) . The foregoing ordinance was FIRST READ on the day of , 1991 and duly PASSED and ADOPTED this day of , 1991. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1991. Catherine M. Golden, Mayor PAGE 2-ORDINANCE (p:parks\reitHd.ord) ORDINANCE NO. AN ORDINANCE OF THE CITY OF ASHLAND ADDING A NEW CHAPTER 13.24 TO THE ASHLAND MUNICIPAL CODE RELATIVE TO NEWSRACK PLACEMENT. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Chapter 13.24 is added to the Ashland Municipal Code and shall read as follows: Chapter 13 .24 NEWSRACK PLACEMENT sections: 13 .24.010 Council findings. 13.24.020 Definitions. 13.24.030 Permit--Required. 13 .24.040 Permit--Application and Renewal. 13.24.050 General Placement Requirements. 13.24 .060 Specific Placement Requirements. 13.24.070 Newsrack Standards, Installation and Maintenance 13.24.080 Liability--Indemnification. 13.24.090 Abandoned newsracks. 13 .24.,100 Removal--hearing. 13.24 .110 Compliance by existing owners. 13 .24.120 Severability 13. 24. 010 Council findings. A. The City Council finds and declares that the uncontrolled placement and maintenance of newsracks in the public right-of-way creates physical danger to the traveling public and the numerous pedestrians that use the public rights-of-way in the City. Moreover, the City Council finds that in recognition of the unique architectural features and basic heritage of the City, the clutter and congestion of numerous disparate types of newsracks in the public rights-of-way is unsightly and not in keeping with the nature of the City. B. The City Council also finds, however, that the use of sidewalks and parkways to distribute newspapers and other publications lies at the heart of our constitutional guarantees of freedom of speech and freedom of the press. Such areas are so historically associated with the sale and distribution of newspapers and publications that access to these areas for such purposes should not be absolutely denied. C. The City Council further finds that the public interest requires that newsrack facilities of uniform and coordinated construction and appearance be utilized and that these strong and competing interests require a reasonable accommodation which can only be satisfactorily achieved through the means of this chapter, designed to accommodate such interests by regulating the time, place and manner of using such newsracks. . PAGE 1-ORDINANCE (p:ord\newsrack.oct)(October 28, 1992) 13 . 24. 020 Definitions. The following words and phrases whenever used in this chapter shall be construed as defined in this section unless from the context a different meaning is intended. A. "City Administrator" means the City of Ashland City Administrator or the designee of the City Administrator. B. "Display window" means a window in a retail store used for the display of merchandise sold within the store containing the window. Display window does not include a window in a restaurant or office. C. "Downtown District" means both sides of East Main Street from Church Street to Siskiyou Blvd. , the Plaza, and all side streets for a distance of 200 feet. D. "Highway" means all that area dedicated to public use for public street purposes and includes, but is not limited to, roadways, parkways, alleys and sidewalks. E. "Newsrack" means any self-service or coin-operated box, container, storage unit or other dispenser installed, used or maintained for the sale or distribution of newspapers, news periodicals or other news publications. F. "Parkway" means that area between the edge of the roadway and the adjacent property line, excluding the area occupied by the sidewalks. Parkway shall also include any area within a roadway which is not open to vehicular travel. G. "Public right-of-way" means property dedicated to public use or owned by the City of Ashland and includes highway, parkway, roadway and sidewalk. H. "Roadway" means that portion of a public street improved, designed or ordinarily used for vehicular travel. I. "Sidewalk" means any surface on a public right-of-way provided for the exclusive use of pedestrians. 13 . 24. 030 Permit--Rewired. No person shall install, place or maintain any newsrack in the public right-of-way without first obtaining a permit from the City Administrator. 13.24 .040 Permit--Application and Renewal. A. An application for a permit for a newsrack shall be accompanied by the following: 1. The name, address and telephone number of the applicant; 2 . The name, address and telephone number of a responsible person whom the City may notify or contact at anytime concerning the applicant's newsrack; 3. The number of newsracks and the exact proposed location of each. B. Permits shall be valid for three years and shall be renewable pursuant to the procedure for original applications. 13.24.050 General placement requirements. A. All newsracks shall be located so as to maximize the public convenience, health, safety and welfare, both as to accessibility to the newsracks and the use of the public right-of-way as a thoroughfare and passageway for pedestrians. PAGE 2—ORDINANCE (p:ord\neusreck.oct)(October 28, 1992) C. If the City .Administrator determines that any newsrack interferes with any present or proposed public use of the right- of-way or use by any utility, the City Administrator may order such newsrack to be removed upon ten days written notice by mail to the permittee. Failure to comply with such order shall be a violation of this ordinance. 13 .24 .060 Specific Placement Requirements. A. Newsracks in the Downtown District shall be permitted at the following locations: 1. The sidewalk peninsula located in front of 57 N. Main St. 2. The area immediately east of Chataqua Walk where it meets the Main Street sidewalk. 3. In front of 212 East Main St. 4. At the Southeast corner of Second and E. Main St. 5. At the Northeast corner of Second and E. Main St. 6. In front of 110 E. Main St. or, in the alternative, the walkway adjacent to 142 E. Main St. 7. Adjacent to any Rogue Valley Transit District bus shelter. B. other locations shall be approved by the City Administrator provided the following conditions have been met, except that no location shall be approved for the Plaza: . 1. No newsrack shall be closer than 200 feet from another newsrack for the same newspaper or publication on the same side of the street. 2. No newsrack shall be placed, installed, used or maintained: a. Or project onto, into or over any part of a roadway or rest wholly or in part upon, along or over any portion of the roadway; b. Or be attached to any fire hydrant, power pole, sign post, tree, refuse container or any other existing fixtures except a sidewalk or wall; c. Within five feet of any marked crosswalk; d. Within fifteen feet of the curb return of any unmarked crosswalk; e. Within five feet of any hydrant or other emergency facility; f. Within five feet of any driveway; h. Within five feet of any bus bench; i. Or restrict, when open, the clear space for the passageway for pedestrians to less than six feet when the pedestrian count is less than five per minute, or eight feet if it is greater than five per minute. 3 . Within three feet of any area improved with lawn, flowers, shrubs or trees; or within of any display window of any building abutting the sidewalk or parkway or in such a manner as to impede or interfere with the reasonable use of such window display purpose; k. At any location where the newsrack causes, creates or constitutes a traffic hazard; PAGE 3—ORDINANCE word\newsrack.oct)(October 28, 1992) 1. At any location where the newsrack unreasonably obstructs or interferes with free ingress or egress to or from abutting property; k:, Where the newsrack will endanger persons or property; 1. Where the newsrack will unreasonably interfere or obstruct the flow of pedestrian or vehicular traffic or access to parked vehicles on a highway. .3 . When more than one newsrack is located at one location, they shall be located so as to abut each other except that a permittee with more than one newsrack at one location shall use double (stack) newsracks. The City Administrator may require that four or more newsracks at.. one location be stacked two high and mounted on a rack supported by a pedestal or pedestals. 4. A permittee with more than one newsrack at one location shall use double (stack) newsracks. C. The number of newsracks at a particular location may be limited if the City Administrator determines that: 1. Sufficient clear space for the safe passage of pedestrians is obstructed; 2. The width of the sidewalk prohibits the installation of newsracks. 3. The volume of pedestrian traffic creates such congestion that fewer newsracks are warranted. 13. 24 .070 Newsrack Standards, Installation and Maintenance. All newsracks installed, used or maintained on a public right-of-way shall meet the following standards. A. Newsracks shall be fully enclosed with a top, bottom, two sides, front and back and made of heavy gauge metal or reinforced polycarbonate or a combination of the two. The newsrack may include a display window to display the actual publication being vended from the machine and a recovery window to allow inspection of inventory without opening the box. B. No newsrack shall exceed 26 inches in width, 18 inches in thickness or 50 inches in height including its base. Stacked newsracks shall not exceed 50 inches in height including the base. C. Each newsrack containing publications for which there is • charge shall be equipped with a coin-return mechanism to permit • person using the machine to secure an immediate refund in the event the person is unable to receive the publication paid for. The coin-return mechanisms shall be maintained in good working order. D. Each newsrack shall have affixed to it in a readily visible place so as to be seen by anyone using the newsrack a notice setting forth the name and address of the distributor and the telephone number of a working telephone service to call to report a malfunction, or to secure a refund in the event of a malfunction of the coin-return mechanism, or to give the notices provided for in this section. E. Each newsrack shall be maintained in a neat and clean condition and in good repair at all times. Specifically, but PAGE 4-ORDINANCE (p:ord\newsrack.oct)(October 28, 1992) without limiting the generality of the foregoing, each newsrack shall be serviced and maintained so that: 1. It is reasonably free of dirt and grease. 2. It is reasonably free of chipped, faded, peeling and cracked paint. 3. It is reasonably free of rust and corrosion. 4. The clear plastic or glass parts thereof, if any, through which the publications are viewed is unbroken and reasonably free of cracks, dents, blemishes and discoloration. 5. The paper or cardboard parts or inserts, if any, are reasonably free of tears, peeling or fading. 6. The structural parts of the newsrack are not broken or unduly misshapen. F. All newsracks shall be dark green in color G. Newsracks shall either have an enclosed base or free standing pedestal base. The base shall be securely fastened to the ground or wall. H. Signs on newsracks or supporting structures shall comply with the following requirements. For purposes of this subsection sign means any insignia, identification, description, illustration, symbol, logo, decal or printed or graphic information but does not include the publication being vended, the newsrack faceplate described in subsection 1 below or the identification tag described in subsection 2 below. 1. Each newsrack shall be identified by the permittee with a securely fastened identification tag not exceeding twelve square inches containing the name, address, telephone number and permit number of the permittee in .a manner so as to be clearly visible. 2. Information regarding the price for the publication being vended and operating instructions for the newsrack, if any, shall be contained on the newsrack faceplate in an area not exceeding 32 square inches. 3. A sign on the newsrack or supporting structure shall be contained in an area not to exceed 216 square inches and shall be located only on the front of the newsrack. 4. Any sign, except a sign on a cardboard or paper insert, shall be white in color. I. The permittee is responsible for the installation of newsracks. All work undertaken shall be the sole responsibility of the permittee. Damage resulting from the installation of the newsrack shall be repaired immediately by and at the expense of the permittee. Failure to make required repairs shall result in City forces undertaking to make such repairs. The cost of repairs shall be chargeable as a civil debt to the permit holder and may be collected by the City in the same manner as it collects any other civil debt or obligation. 13.24.080 Liability--Indemnification. As an express condition of the acceptance of a newsrack permit, the permittee thereby agrees to defend, indemnify and hold harmless the City, its officers and employees, from any loss, liability, damage or cost sustained by any person or property, arising from the installation, operation or use of such newsrack; provided, however, that such obligation to indemnify and hold harmless the PAGE 5—ORDINANCE (p:ord\newsrack.oct)(October 28, 1992) City, its officers and employees shall not extend to any loss, liability damage or cost resulting from the acts or property of another. 13 . 24 . 090 Abandoned newsracks. No person who places or maintains a newsrack on the sidewalks of the City shall permit such newsrack to remain unused for a period of 30 days or more. Any such newsrack shall be considered abandoned. 13 .24 . 100 Removal--Hearing. A. Any abandoned newsrack or any newsrack installed, used or maintained in violation of the provisions of this chapter may be subject to the removal and storage by the City Administrator. The City Administrator shall take steps to notify the permittee in violation. and request compliance within seven calendar days prior to removal. If there is no permittee for the newsrack, the City Administrator shall take steps to notify the owner, if known, and request compliance within three calendar days. If the owner is not known, and cannot be determined upon examination of the newsrack or its contents, the newsrack may be summarily removed and stored by the City Administrator. At any time within the seven-day or three- day period, as the case may be, an administrative hearing to challenge the existence of a violation may be requested by the permittee or owner. Failure to correct the offending condition or to request the hearing shall result in removal and storage of the newsrack by the City Administrator at any time after the expiration of the notice period. B. If the permittee requests a hearing as provided in subsection A of this section, the hearing shall be scheduled within five days of the request and shall be administered by the City Administrator. The permittee shall have five days from the date of any'adverse ruling which may result from the hearing to comply with the provisions specified in the ruling. If after five days from the date of decision the permittee has failed to comply with the provisions of this chapter cited in the decision, the newsrack shall be removed and stored by the City Administrator. C. The cost of removal and storage by the City Administrator of any newsrack subject to this chapter shall be chargeable as a civil debt to the permittee and may be collected by the City in the same manner as it collects any other civil debt or obligation. Any newsrack remaining in storage for more than 30 days shall be deemed to be unclaimed property and may be disposed of accordingly. 13.24. 110 Compliance by existing owners. Owners of newsracks located within the City on the effective date of this chapter shall have 30 days from this date to comply with the provisions of this chapter; thereafter, any newsracks not in compliance shall be subject to removal by the City Administrator as provided in this chapter. 13. 24. 120 Severability. Should any section, paragraph, sentence or word of this chapter be declared for any reason to be invalid, PAGE 6—ORDINANCE (p:ord\mwsrack.oct)(October 28, 1992) it is the intent of the City of Ashland that all other portions remain in effect. The foregoing ordinance was first read by title only in accordance with Article X, Section 2 (C) of the City Charter on the day of 1992, and duly PASSED and ADOPTED this day of 1992 . Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1992. Catherine M. Golden Mayor Approved as to form: Paul Nolte City. Attorney PAGE 7—ORDINANCE (p:ord\newsrack.oct)(October 28, 1992) ORDINANCE NO. AN ORDINANCE VACATING ALLEY OFF SUNNYVIEW DRIVE ON THE MARGARET WILEY PROPERTY THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. On the date specified in section two of this ordinance, the public right of way described below is vacated: Beginning at the Southwest corner of Lot 30 of WOOLENS ADDITION to the City of Ashland, according to the Official Plat thereof, now of record in Jackson County, Oregon; thence EAST, along the Southerly line of said Lot 30, to the Westerly line of North Street as vacated per Volume 223 , page 404 of the Official Records of said Jackson County; thence SOUTH, along said Westerly line, to the Northeast corner of Lot 29 of said WOOLENS ADDITION; thence WEST, along said Northerly line, to the Northwest corner of said Lot 29; thence NORTH to the point of beginning. SECTION 2 . The above described right of way shall be deemed vacated upon the recording of a subdivision plat subdividing the property upon which the right of way is located. The foregoing ordinance was first READ on the day of 1992 , and duly PASSED and ADOPTED this day of , 1992. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1992 . Catherine M. Golden, Mayor ARKoved as to form: Paul Nolte, City Attorney .'j Of ESN,°•,•, Irmaranaum too November 12 , 1992 X110. Brian Almquist, City Administrator Tarm Steven Hall, Public Works Director , ,�$uhject- Water and Sewer Rate Increase Attached are proposed water and sewer rate resolutions as recommended in Jill Turner's memorandum. In the water rate structure, an increasing cost block rate is proposed in accordance with the adopted "Water Demand-Side Resource Study" by Synergic Resources Corporation. The report states that the City should "Provide an economic incentive to reduce water consumption through summer rate differentials and increasing block rate structures. " The initial "normal" rate (first block) is based on the water curtailment use limits for Stage 1 water curtailment. This amount is one standard deviation above the average summer use. In effect, this will produce the block rate incentive in the summer when irrigation is at a peak demand. The second block is based on twice the Stage 1 water allotment and the rate is increased approximately 20%. Similarly, the third block is for all water usage above twice the Stage 1 water allotment rate and the rate is increased approximately 20% above the first block increase. I have also included a copy of the Ordinance and Resolution establishing the current low income senior discount utility rates for your reference. SMH:rm\PY\Ratelnc.mem cc: Jill Turner, Finance Director Paul Nolte, City Attorney John Fregonese, Planning Director Dick Wanderscheid, Energy Conservation Coordinator encl: Water Resolution w/Exhibit "A" Sewer Resolution w/Exhibit "A" Ordinance-Senior/low income discount Resolution-Senior/low income discount RESOLUTION NO. 93- A RESOLUTION ADOPTING A SEWER RATE SCHEDULE PURSUANT TO SECTION 14.08.035 OF THE ASHLAND MUNICIPAL CODE. THE MAYOR AND CITY COUNCIL OF THE CITY OF ASHLAND DO RESOLVE AS FOLLOWS: SECTION 1. The "Sewer Rate Schedule" marked Exhibit "A" and attached to this Resolution is adopted as the sewer rates inside and outside the city limits. SECTION 2 . Three (3) copies of this Resolution and Exhibit "A" shall be maintained in the office of the City Recorder and shall be available for public inspection during regular business hours. SECTION 3 . The rates adopted on Exhibit "A" shall be increased annually on July 1st based on the Engineering News Record Construction Cost Index (ENR) . The City Administrator will provide the City Council with a review of the rate structure with the 1995-1996 budget. The initial ENR is established at 4927 . SECTION 4. The rates adopted pursuant to this Resolution shall be effective for billings on or after January 1, 1993 . SECTION 5. Resolution 92-16 is repealed upon the effective date of this Resolution. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the 17th Day of November, 1993 . Russell Chadick, Jr. Acting City Recorder SIGNED and APPROVED this day of November, 1993 . Catherine M. Golden, Mayor Reviewed as to Form EXHIBIT "All i CITY OF ASHLAND, OREGON SEWER RATE SCHEDULE RESOLUTION NO. 93- ADOPTED NOVEMBER 17, 1993 EFFECTIVE DATE JANUARY 1, 1993 All sewer service provided by the City of Ashland will be in accordance with Chapter 14. 08 of the Ashland Municipal Code. 1. SEWER RATES WITHIN THE CITY LIMITS A. Single Family Residential $12.30 per month B. Condominiums $12. 30 per month per unit C. Conversions to Condominiums $12.30 per month per unit D. Multiple Family Residential $ 9 .70 per month per unit E. Mobile Homes and Trailers $ 9 .70 per month per unit F. . Communal sleeping facilities Same as 1.G. below, e.g. Dormitories, fraternities, sororities or boarding houses G. Commercial and Institutional $12. 30 per month plus $1. 10 per 100 cubic feet of the current amount of water consumption in excess of 1, 000 cubic feet. 2 . SEWAGE PUMPING CHARGE. A surcharge of $1.60 per month is required where sewage pumping is provided by the city within the city limits. 3. SANITARY DUMP STATIONS WITHIN THE CITY LIMITS Units providing sanitary dumps $29. 00 per month for recreational vehicles in addition to other regular fees. SEWER RATES EXHIBIT "A" PAGE 2 4. INDUSTRIAL SEWER RATES WITHIN THE CITY LIMITS A. Industrial uses are defined in Section 35. 905- 18 of the Federal Register, Volume 38, Number 98. B. Rates will be calculated in accordance with Section 35.935-13 of the Federal Register, Volume 38 , Number 98. C. An agreement shall be entered into between the industrial user and the City of Ashland for the recovery of capital costs in accordance with Section 35.938 of the Federal Register, Volume 38, Number 98. 5. MULTIPLE OR MIXED-USE SEWER RATES WITHIN THE CITY LIMITS A. The monthly sewer user charge shall be the total of the several sewer user charges for each business or activity computed separately. 6. ADJUSTMENTS AND EXEMPTIONS TO COMMERCIAL AND INDUSTRIAL SEWER RATES A. If a commercial or industrial user can demonstrate that the volume of sewage discharged by the user is less than 50% of the " water consumed, the City Administrator may adjust the sewer user charge accordingly. B. Water sold through an irrigation meter is exempt from sewer user charge. 7. SEWER RATES OUTSIDE THE CITY LIMITS A. The sewer user charge shall apply to those sewer users permitted under Section 14.08 . 030 of the Ashland Municipal Code. B. The sewer rates for outside the city limits shall be two (2) times the sewer charges for inside the city limits. i ORDINANCE NO. 2673 AN ORDINANCE AMENDING CHAPTERS 14.04, 14.08 AND 14.16 OF THE ASHLAND MUNICIPAL CODE PROVIDING A PROGRAM OF UTILITY DISCOUNTS FOR LOW INCOME SENIOR CITIZENS AND REPEALING ORDINANCES 1747, 1766, 1860, 1884, 1972, 2054 AND 2062 . WHEREAS, the burden of meeting living expenses falls heavily upon low income senior citizens subsisting on limited incomes, which have not kept pace with the rising costs of providing municipal services; and WHEREAS, the City Council believes that low income senior citizens should be given some relief from this burden by means of a discount on the water, sanitary sewer and electric utilities provided by the City of Ashland; NOW, THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND ORDAIN AS FOLLOWS: SECTION 1. Utility Discounts for Senior Citizens. There is hereby enacted a Senior Citizen Utility Discount Program, the purpose of which is to reduce the monthly amount under the Ashland Municipal Code and various rate resolutions for water, sanitary sewer and electric service, to low income senior citizens. SECTION 2. Add to Chapter 14 .02 of the Ashland Municipal Code: e "Section 14 . 02 .015 Senior Citizen Discount. A. To qualify for the senior citizen discount, a person must be 65 years of age or disabled and 60 years of age and the total household income shall not exceed the Federal Community Services Administration poverty guidelines. B. The senior citizen discount shall apply only to the applicant's residence. C. A senior citizen desiring to receive a utility discount must submit an initial application to the City on forms provided by the City. In order to maintain continuous qualification for such discount, the senior citizen shall, not later than June 30th of each ensuing year, file an annual application for renewal on forms provided by the City. The City Administrator, or authorized designee, shall determine whether the applicant meets the qualifications and requirements of the City. D. In special hardship cases, a committee of two (2) City Council members and the Senior Program RESOLUTION NO. 92—%sue A RESOLUTION ADOPTING A SENIOR CITIZEN UTILITY DISCOUNT PURSUANT TO SECTIONS 14.04.030, 14.08.035 AND 14.16.030 OF THE ASHLAND MUNICIPAL CODE, AND REPEALING RESOLUTION NO. 92-18. THE MAYOR AND CITY COUNCIL OF THE CITY OF ASHLAND DO RESOLVE AS FOLLOWS: SECTION 1. Senior Citizen Utility Discount. If the applicant has met all of the requirements of the Ashland Municipal Code, the City shall, beginning with the next billing cycle after the date of the application, discount the total amount billed for water, sewer and electric service, not including connect fees, reconnect fees and similar charges. The amount of discount for the applicant's own residence shall be twevity five percent (25%) ua�� ���5���� for waterg ajGtltt �SE W bills if the applicants house�iold income does not exceed the poverty guidelines of the Federal Community Services nd Administration, or fifteen r____-`_ for water a electric " r3 sewer bills if the applicant'"s"household income does not exceed one Hundred twenty-five percent of the poverty guidelines of the Federal Community Services Administration. in spee< _' hardship eases, i s^itatie i grant r 7.. ..7 — w1here the eireumstanees justify h pt SECTION 2. The effective date of this resolution is July 1, 1992. SECTION 3 . Resolution No. 92-18 is repealed. SECTION 4 . Three (3) copies of this Resolution shall be maintained in the office of the City Recorder and shall be available for public inspection during regular business hours. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the 5th day of Mme, 1992 . _ Cyr Nan E. ranklin City Recorder 7 SIGNED and APPROVED this 1�" day of Mme, 1992. ,y Catherine M. Golden Mayor owed a t orm: ul Nolte City Attorney (d:\council\resos92\semtil.dsc) RESOLUTION NO. 92- A RESOLUTION ADOPTING WATER RATE SCHEDULES PURSUANT TO SECTION 14.04.030 OF THE ASHLAND MUNICIPAL CODE. THE MAYOR AND CITY COUNCIL OF THE CITY OF ASHLAND DO RESOLVE AS FOLLOWS: SECTION 1. The "Water Rate Schedule" marked Exhibit "A" and attached to this Resolution is adopted as the water rates for use and sale of water inside and outside the City limits from the municipal water system. SECTION 2 . Three (3) copies of this Resolution and Exhibit "A" shall be maintained in the office of the City Recorder and shall be available for public inspection during regular business hours. SECTION 3 . The rates adopted on Exhibit "A" shall be increased annually on July 1st based on the Engineering News Record Construction Cost Index (ENR) . The City Administrator will provide the City Council with a review of the rate structure with the 1995-1996 budget. The initial ENR is established at 4927. SECTION :4. The rates adopted pursuant to this Resolution shall be effective with water meter readings taken on or after January 1, 1993 . SECTION 5. Resolution 91-48 is repealed on the effective . date of this Resolution. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the 17th day of November, 1993 Nan E. Franklin, City Recorder SIGNED and APPROVED this day of November, 1992. Catherine M. Golden, Mayor Reviewed as to form EXHIBIT "All CITY OF ASHLAND, OREGON WATER RATE SCHEDULE RESOLUTION NO. 92- ADOPTED NOVEMBER 17, 1992 EFFECTIVE DATE JANUARY 1, 1993 All water service provided by the City of Ashland will be in accordance with Chapter 14 . 04 of the Ashland Municipal Code. I. WATER RATES WITHIN THE CITY LIMITS A. BASIC SERVICE CHARGE. The basic service charge applies to all metered water services and does not include any water consumption. 0.75 Inch Meter $ 8.50/month 1 Inch Meter $ 9. 20/month 1.5 Inch Meter $ 9.40/month 2 Inch Meter $12. 20/month 3 Inch Meter $24. 40/month 4 , Inch Meter $34.40/month 6 Inch Meter $59. 60/month . 8 Inch Meter $80.90/month For condominiums or planned unit developments that are master metered the basic charge will be $8. 50, per month per unit. B. WATER CONSUMPTION CHARGE. All customers will be charged the following rates per 100 cubic feet of water used. RESIDENTIAL METERS All sizes $ 1.08 up to 3600 cubic feet All sizes $ 1.30 up to 7200 cubic feet All sizes $ 1.60 over 7200 cubic feet WATER RATES EXHIBIT"A" PAGE 2 COMMERCIAL METERS 0.75 Inch Meter $ 1. 08 up to 6400 cubic feet 0.75 Inch Meter $ 1. 30 up to 12800 cubic feet 0.75 Inch Meter $ 1. 60 over 12800 cubic feet 1 Inch Meter $ 1. 08 up to 9200 cubic feet 1 Inch Meter $ 1. 30 up to 18400 cubic feet 1 Inch Meter $ 1. 60 over 18400 cubic feet 1.5 Inch Meter $ 1. 08 up to 23000 cubic feet 1.5 Inch Meter $ 1. 30 up to 46000 cubic feet 1.5 Inch Meter $ 1. 60 over 46000 cubic feet 2 Inch Meter $ 1. 08 up to 33000 cubic feet 2 Inch Meter $ 1. 30 up to 66000 cubic feet 2 Inch Meter $ 1.60 over 66000 cubic feet 3 Inch Meter $ 1.08 up to 43000 cubic feet 3 Inch Meter $ 1.30 up to 86000 cubic feet 3 Inch Meter $ 1.60 over 86000 cubic feet 4 Inch Meter $ 1.08 up to 129000 cubic feet 4 Inch Meter $ 1.30 up to 258000 cubic feet 4 Inch Meter $ 1.60 over 258000 cubic feet 6 Inch Meter $ 1.08 up to 221000 cubic feet 6 Inch Meter $ 1. 30 up to 442000 cubic feet 6 Inch Meter $ 1.60 over 442000 cubic feet 8 Inch Meter $ 1.08 up to 460000 cubic feet 8 Inch Meter $ 1. 30 up to 920000 cubic feet 8 Inch. Meter $ 1. 60 over 920000 cubic feet In condominiums or planned unit developments that are master metered, the total water consumed during a billing period shall be apportioned equally among the active accounts during the same billing period. WATER RATES EXHIBIT "A" PAGE 3 f C. BOOSTER PUMPING CHARGE. A surcharge of $6.40 per month is required where booster pumping is provided by the city within the city limits. D. TID IRRIGATION WATER RATES Unmetered Service $47. 00/acre or portion of an acre Metered Service Base Service Charge Same as A, above. Water Consumption $0. 18 per 100 cubic feet E. BULK WATER RATE. For water provided on a temporary basis through a bulk meter on a fire hydrant the following charges apply. Deposit* $690. 00 Basic Fee $76. 00/installation Cost of Water Same as 2" Commercial * Deposit is refundable less basic fee, cost of water and any damage to the city meter, valve, wrench and/or hydrant. III. RATES OUTSIDE THE CITY LIMITS A. All rates and charges for water service provided outside the city limits will be 1.5 times the rates for water service provided within the city limits. d of ASh,` '('� : Emaranr� um '.GREGO, November 10, 1992 D• Mayor and City Council r rum. t- Jill Turner, Director of Finance p�U�jPtl. Sewer Rates As mentioned in the September 30, 1992 , Financial Report, staff suggested that City Council review water and sewer rates in November. Recommendation: Staff recommends Alternative 3 and passage of a resolution increasing sewer rates by $3.30 January 1, 1993 . In addition, staff recommends increasing sewer rates by $3 .45 on July 1, 1993. The City sewer rate would then equal $15.75, which is the least costly waste water treatment plant upgrade scenario shown below. Discussion:; Staff has made up three year, line item budget scenarios using five alternatives. These scenarios, which are lengthy, are summarized into monthly base sewer rates as found in the following chart: Alternative Proposed Estimated Estimated Estimated Jan-93 July 93 July 94 July 95 1* $ 12. 30 $ 18 . 00 $ 25.20 $ 27.72 2 $ 12 . 30 $ 22.05 $ 38. 59 $ 40. 52 N k $ e .2.3t S,'`15 k'7,: $.'.111.9f14F✓ 4 $ 12 . 30 $ 16.20 $ 25. 11 $ 27.62 5 $ 9.00 $ 11.25 $ 12. 38 $ 13.62 " Alternatives 1 and 3 also increase property taxes. All Alternatives are calculated on a base residential sewer bill of$9.00 which represents the sanitary portion of the current bill. The total monthly sewer utility bill includes a charge of$1.50 for storm drains bringing the combined total to $10.50 per month. All alternatives assume a proportional increase in flow charges. For ease of comparison, alternatives one through four assume that the Bond Sale will .be on November 1, 1993, and that the treatment facility will be built in the 93-94 budget year. All assumptions assume a 20 year bond issue with a six percent interest rate. Alternative 1 This alternative assumes that the Council chooses to implement Brown and Caldwell alternative 1 or 3A. Under this proposal the bonds would be repaid equally from property taxes and sewer rates. Operational cost will increase by $654, 000 in 95-96. Alternative 2 This alternative assumes that the Council chooses to implement Brown and Caldwell alternative 1 or 3A. Under this proposal the bonds would be repaid totally from sewer rates. Operational cost will increase by $669, 000 in 95-96. Alternative 3 ?this alternative assumes that the Coun�.�l chooses to implement � $].0,-000, Ott 0, w+eti�nds proposal:,-., Under�thls proposal ;the bonds wAUld be ;repaid " �qua��y foam px'operty taxed �� sewer mates. ; Operatronal2 cost will increase by $34fi;QO0 1.ri Alternative 4 This alternative assumes that the Council chooses to implement a $10, 000, 000 wetlands option. Under this proposal the bonds would be repaid totally from sewer rates. Operational cost will increase by $361, 000 in 95-96. Alternative, 5 Do not upgrade the waste water treatment facility. Operational cost will increase by $170,000. The largest increase will be in electricity, water and health insurance. Action is required now so that the City will have various options in funding of the sewage treatment plant upgrade. If Council waits to raise rates them fewer options are available thus resulting in higher interest costs. It is apparent by the fifth Alternative that present rates are not keeping up with inflation. During the 1990-91 fiscal year the sewer fund balance declined $134,782 in 1991-92 the balance decreased $115,949. These trends need to be reversed prior to approaching the bond market. The suggested financial policies which effect this fund are as follows: 1- The Sewer and Electric funds will maintain an unrestricted and undesignated balance of at least 12.5 percent of annual revenue. 2- The City will budget a contingency appropriation in all funds, except the Cemetery Trust and Debt Service Funds, to provide for unanticipated expenditures of a nonrecurring nature, or shortfalls in projected revenues. The contingency will be maintained at not less than 3 percent of annual revenues. The estimated June 30, 1993 fund balance of $136, 000, which !again is less than what the new policy requires. It is evident that rates will need to be increased to implement this policy, which is looked at favorably by the bond fund. Steve Hall will be providing you with a Resolution for increasing the rates, and I will follow up with a survey of comparable jurisdictions. H:\jilt\wp\council\sewerrates EmDXanduin . Rood . November 10, 1992 c' Mayor and City Council r rum. Jill Turner Director of Finance 1� �1jQjletl. Water Rates !f This is the second memo regarding utility rates. The first memo covered sewer rates and this memo covers water. Recommendation Staff recommends Alternative 2 and passage of a resolution increasing water rates by 22 percent( or a residential average of $4.00 per month) effective January 1, 1993 . Discussion Last December staff reviewed water rates on a three year basis. The long term scenario showed a 25 percent rate increase in each year for three years and that property taxes would be used to supplement the bond issue at least initially. During the budget process some items were delayed or postponed and the January 93 rate increase was whittled down to 20 percent. Since that time the City went through a record drought and initiated both water curtailment and conservation measures. The long term effect of these measures and additional rate increases on year around water revenues is still unknown. The year around average residential water bill has dropped from $18. 15 to $17.82 because of these factors. Therefore, we are recommending an increase of 22 percent. Again, the Finance Department has prepared a three year water budget under a number of scenarios. Residential water rates which are summarized below are extrapolated from the lengthy scenarios. Please be aware that these rates are tentative as staff will be suggesting a water rate study in the fall of 1993. Option Proposed Estimated Estimated Estimated January 93 January 94 January 95 January 96 1* $ 22. 03 $ 26. 40 $ 30. 28 $ 32.43 / KNOW IWOM IF 3 $ 22 .03 $ 26.68 $ 31. 63 $ 34.28 Alternatives 1 and 2 also increase property taxes. All alternatives assume a proportional increase in commercial charges. All alternatives used a $18.00 as the present monthly base rate. For ease of comparisons all scenarios assumed assume the following : 1- That SDC (building activity) will be equal to that of 1991-92 and revenues will double and then triple with full implementation of the SDC rates. 2- The unreserved water fund balance will equal 17.5 percent at June 30, 1996. 3- The City will continue a conservation program at $30, 000 plus a half time employee. 4- The Capital Projects as outlined on the attached water Summary CIP page will be funded. 5- All projections assume that as water rates are increased that residents will cut back on water consumption equal to a 2 percent rate increase. 6- All scenarios assume that there will be no overage or underage on the Northwest Reservoir project. 7- Operations and Maintenance continue at the present level. No additional employees were added to the scenarios. 8- All scenarios assume a one percent growth. Option 1 This alternative assumes that the 1992 Water Bond issue will be entirely paid for by property taxes and SDC's. This scenario assumes that the June 30, 1996 General bond fund balance will equal the annual debt service on the 1977 and 1982 bonds (1992 Advance refunding bonds) . C n p . , ,. . . �ssue wx3l,I .�teE paii3 from ;properly tars„��bc+Qs and YV�t2r r��e�.s ItiS�ssumes :that the 1�9Fk Gene�al� lsgnct uns ,balarfee will eyusi the annual debt service on ��1 �x�+�e weer bond �ss�es, Option 3 This alternative assumes that the 1992 Water Bond issue will be paid from SDC's and water rates. No further property tax levy would be needed. It also assumes that the June 30, 1996 General bond fund balance will the annual debt service on all three water bond issues. H:\jilt\up\council\uaterrate WATER - SUMMARY Water #1 -Acquisition of Water Rights Water #2 - Upgrade of Treatment Plant Water #3 -Waterline on North Main from Fox to Granite Water #4 - Waterline on Ashland Mine from City Limit to Fox Water #5 -Waterline on Ashland from Terrace to Siskiyou Water #6 -Waterline Throughout the City Water #7 - Additional Water Supply FIVE YEAR BEYOND 93-94 94-95 95-96 96-97 97-98 TOTAL 1998 - COSTS Water #1 111,000 76,000 76,000 76,000 76,000 415,000 Water #2 700,000 100,000 100,000 100,000 100,000 500,000 1,200,000 Water #3 58,000 100,000 137,000 295,000 Water #4 125,000 33,000 158,000 Water 95 147,000 147,000 Water #6 0 4,857,000 Water #7 0 8.280,000 Total Costs 269.000 276,000 313.000 307.000 356,000 1,515,000 74.337,000 FUNDING Water Charges 100,000 151,000 188,000 176,000 231,000 846,000 10,756,000 SDC Supply 111,000 76,000 76,000 76,000 76,000 415,000 1,216,000 SDC Treatment 58,000 49,000 49,000 49,000 49,000 254,000 G 0 Bonds 0 7.064.000 Total Funding 269.000 276.000 313.000 301.000 35 11 51 19,036.000 Debt Payments SDC Supply 0 4,050,000 Water Charges 0 5,673,000 Property Tax 0 5,672,000 Total Debt 0 0 0 0 0 0 15.395,000 HVi1�wp\dp\Mwrn?Ab1 1 Ecological Landscaping Consulting Site Planning • Permaculture RICK LANDT Environmental Planner To: Ashland City Council From: Rick Landt, Environmental Planner Re: Water Conservation Proposal November 3, 1992 As the need for Ashland's current water curtailment program wanes, it is a sensible time to not only acknowledge how well the program worked, but to also look to the future. For some Ashland citizens, water conservation is not standard practice. It requires a change. For those of us that practiced water conservation regularly, the curtailment program had virtually no effect on our daily lives. Water conservation needs to become a habit for more of us. To become a habit, it needs to be practiced in an on-going fashion, not just during emergencies. A rate structure can encourage conservation. If along-term, comprehensive view is taken, the present rate structure is unfair. According to Planning Department statistics, 20% of the population uses 50% of the water. Or put another way, 80% of the population uses half of the water. Looked at this way, 20% of the population is driving the need for another water source much harder than the 80% majority. But, when it comes time to pay for the source, a bond issue or property tax measure would fall equally on all property owners, regardless of their previous conservation efforts and consumption patterns. A tiered water rate could address this inequity. According to my research, the current billing program is capable of incorporating six different rates. Rates P.O. Box 874 • Ashland, Oregon 97520 • (503) 488-0311 • Landscape Contractor's License#5812 Gould begin below current rates to reward ultra-water conserving citizens, and increase progessively beyond current rates as water consumption increased. Exemptions similar to the current curtailment system could be built in. The extra revenue could be set aside for helping to pay for a water source when needed. In this way, heavy users of water, who are driving the need for a new water source, would pay more towards the new water source than their water conserving neighbors. As an on-going benefit, reduction in City water use will increase water flows in Ashland Creek. This creates many benefits, including 1) decreased stream bacteria levels due to dilution, 2) enhanced habitat for fish and other aquatic life, 3) improved creek aesthetics, and 4) expanded recreational opportunities in Lithia Park. Additionally, by creating a community-wide habit of conservation, water shortages will occur less frequently, support and understanding;of curtailment measures in drought years will be increased, and the need for another water source will be pushed further into the future. I am asking that the issue of full-time water conservation promotion, through progressive water rates be explored through a public hearing while interest and support for water conservation is high. OgEGO t� , ' November 10, 1992 Honorable Mayor & City Council r rIIm: Brian L. Almquist, City Administrator uQjEtt- Routing Plan - Billings Property Over the past months I have had several conversations with John Billings, who owns 150 acres adjacent to the north City Limits, and who has proposed that the City lease his property for possible golf course purposes. This possibility is particularly important in connection with our Wastewater Treatment Plant upgrade since Alternative 3A by Brown & Caldwell, and the Wetlands option call for the acquisition of 750 acres for spray irrigation and 70-100 acres for wetlands development, respectively. Part of both proposals involve a secondary purpose of acquiring water rights for maintaining stream flows in Bear Creek. The Billings property has a water right of 1.25 MGD, which predates the city's own water rights in Ashland Creek, and is over one-half of the outfall from the WWTP. It is therefore possible that not only could this water right be used to maintain stream flow, but the. treated water could be used to irrigate the golf course. Due to the configuration of the Billings property and adjacent Greenway lands, it would be necessary to first prepare a feasibility study, commonly known as a "Routing Plan", to determine whether the land is suitable for this purpose. Topography, physical constraints and access are the three major factors in preparing such a routing plan. I have received a proposal from a consulting firm for completion of the routing plan. There is no charge for the routing plan if the city decides to proceed with the project. In the event we decide not to proceed, the cost would be $3500. There is presently $8864 in the Capital Improvement Fund designated for golf course purposes. These funds are generated by the lease at Oak Knoll golf course. RECOMMENDATION: That the City Administrator be authorized to sign the attached agreement with Blue T Golf, Inc. for the proposed routing study. Attachment (1) (d:\brian\misc\billings\rwting.Ptn) r Blue T Golf, Inc. 14129 S Street Omaha, Nebraska 68137 (402) 896-2618 Fax (402) 895-2571 November 6, 1992 Brian Almquist City Manager City of Ashland 20 East Main Street Ashland, Oregon 97520 Dear Brian, Relative to our most recent conversation regarding the services extended to the City in the execution of our Preliminary Agreement, I have briefly outlined the items that are contained in the agreement for you. * A line item budget relative to the hard cost of constructing the golf course plus the cost of other ancillary features involved, i.e. , clubhouse, maintenance equipment, etc. * The funding expenditures * A conceptual routing plan * A ten (10) year cash flow proforma with projected revenues * The possible methods and sources of funding, for such an undertaking If the city agrees to proceed to the next stage of development with Blue T, there is no cost involved. If, however-, the city determines not to proceed with the project, we would request a payment of $3,500.00 to cover expenses . I am also taking the liberty of forwarding a Preliminary Agreement for your review. Sincerely, Joe Madden Vice President West Coast Region JM:kr PRELIMINARY AGREEMENT FOR ASHLAND, OREGON MUNICIPAL GOLF COURSE THIS AGREEMENT is made and entered into this day of 1991, by and between Ashland, Oregon (Hereinafter referred to as the CITY) , and Blue T Golf, Inc. , a Nebraska Corporation, (Hereinafter referred to as Blue T) . WITNESSETH WHEREAS, it is in the best interests of the CITY to provide a municipal golf course, and WHEREAS, the CITY has appropriate land upon which such course will be constructed; and WHEREAS, Blue T has proposed to design the construction of a municipal golf course and assist the CITY in completion of the facility in a timely manner; WHEREAS, Blue T and the CITY agree that the CITY will have ownership of all documents for design of the course, subsequent to the terms of this agreement. NOW, THEREFORE, in consideration of promises, covenants and agreements herein set forth, it is agreed between Blue T and the CITY as follows . I. Obligations of Blue T A. Assisted by its golf course architect, Blue T will design the initial construction specifications (routing plan) describing the size and site layout of the facility. B. Blue T will make an estimate, based on modified specifications and subject to changes as described herein, design and architectural costs, construction costs, engineering costs, finance costs, and all other costs associated with the construction of the golf- course. C. Blue T will provide a cash flow pro-forma reflecting revenue and expenses from the golf course, operating and maintenance costs, and lease/purchase financing amortized over 20 years. Included with the lease/purchase financing will be an estimated Use of Funds Cost. D. Blue T will deliver the information as described in A, B, & C, within eight weeks of the execution of this agreement. - 1 - II. Obligations of the CITY If, after executing this agreement, and upon receipt of documents aforementioned, the CITY fails to initiate the project process, then the CITY will pay Blue T three thousand five hundred dollars ($3,500) as total compensation under this agreement. This consideration represents costs of Blue T, its counsel, the architect, and other expenses for the preceding work. Under these circumstances, the CITY would have ownership of all and any documents related to the project. If, after executing this agreement, and upon receipt of aforementioned documents, the CITY proceeds with the project employing Blue T as the developer of the golf course project, then Blue T will forgive all costs as indicated. IN WITNESS WHEREOF, the parties have executed this Agreement on 1992. CITY By: Its : State of ) ss. County of ) On this day of , 1992, before me, a notary public duly commissioned and qualified in and for said county, personally came , to me personally known to be the identical person who signed .the foregoing instrument and acknowledged the execution thereof to be his voluntary act and deed. Witness my hand and notarial seal the day and year last above written. Notary Public BLUE T GOLF, INC. By: Its: State of ) ss . County of ) On this day of , 1992, before me, a notary public duly commissioned and qualified in and for said county, personally came , to me personally known to be the identical person who signed the foregoing instrument and acknowledged the execution thereof to be his voluntary act and deed. Witness my hand and notarial seal the day and year last above written. Notary Public Document(s) Submitted at the 11/17/1992 City Council Meeting COU�:CI L_ F.5(:E - ?Tits Wc44 i CITY OF ASHLAND -1 COMMENTS ON CLEAN WATER ACT LEAGUE OF OREGON CITIES PORTLAND, OREGON November 14, 1992 Steven M. Hall, P.E. Public Works Director, City of Ashland, Oregon President, Oregon Chapter, American Public Works Association GENERAL The City of Ashland is located in the Rogue Valley in southern Oregon 15 miles north of,the California border on Interstate 5. Ashland's population is 17,320. Ashland is a tourism mecca with the Shakespeare Festival attracting over 100,000 visitors per year. Although these comments relate specifically to Ashland, I know through my tenure as the 1992 president of the Oregon APWA, all cities, counties and special districts are facing the same dilemmas as Ashland trying to balance community needs with federally mandated programs and projects. CUNCERNS As the federal government continues to imposes increasing regulations and financial burdens on cities, there seems to be a failure to look at the interrelation of competing requirements. An example is the Clean Water Act and the Safe Drinking Water Act. These acts are not mutually exclusive,but compound each other in many aspects. In Ashland, as in many cities, we provide drinking water, treat wastewater and operate a storm drainage system. The direct and indirect impacts become overwhelming as cities with decreasing budgets in a shrinking economy struggle trying to balance all of our citizens needs with those regulations beyond our control. LOC 11/14/92 - Page 2 The change from federal mandates with grant monies to federal mandates without grant monies is becoming an extreme burden on the City of Ashland as I know it is on other cities. Federal mandates for wastewater, storm water and drinking water treatment are dictating the capital improvement needs of Ashland. In essence, the City of Ashland's critical needs are being replaced by federally mandated programs. EXAMPLE-CAPITAL EXPEI+IDITLlFiES The City of Ashland is typical of other small and medium sized cities who are struggling to maintain, replace and expand existing facilities to meet growth and federal mandates. DESCRIPTION OF PROGRAM PROGRAM COST Water Treatment To be determined (Local Need) Wastewater Collection To be determined (Local Need) Transportation To be determined (Local Need) Water Supply $11,000,000 (Local Need) Water Distribution $ 8,000,000 (Local Need) Wastewater Treatment $20,000,000 (Federal Mandate) Storm Drain Collection $16,000,000 (Local Need) Street Rehabilitation $ 1,000,000 (Local Need) FTOTAL $56,000,000 All of these costs are beyond the normal maintenance cost of these facilities! LOC 11/14/92 Page 3 By analyzing the needs of the City of Ashland over the next twenty years, the federally mandated program for the Ashland wastewater treatment plant will virtually eliminate Ashland's ability to finance any other major capital improvement. This will defer Ashland's ability to meet these needs for at least 20 years. As an example, the "affordability index" used by purchasers of municipal bonds and bond raters such as Standard and Poor, set limitations for bonded debt for cities. I offer the following information in relation to what the construction of a $20,000,000 wastewater plant improvement will have on current and future bonding abilities of the City of Ashland. MEASUREMENT PER CAPITA DEBT F w Range <$ 500 edium Range $ 500 to $ 800 ove Average Range $ 800 to $1,200 High Range >$1,200 Ashland Current Ratio $ 385 Ashland with Wastewater Plant $1,540 As is painfully obvious, the ability of the City of Ashland to meet the current mandate in relation to federally and state mandated wastewater plant improvements places Ashland in an untenable financial position for the next two decades. If the City of Ashland finds itself in the position of having to provide treatment facilities for storm drainage in the next five years, Ashland will have no method of economically financing treatment plants for storm drainage because of the per capita debt incurred by federally mandated wastewater plant improvements. LOC 11/14/92 Page 4 SUMMARY The federal mandates are becoming "no fault"mandates and cities, counties and special districts will be financially strapped for many years by these mandates. The cost of improvements to reach towards "no fault" technology for infrastructure will become a financial impossiblity. The federal mandates require cities to shoulder the financial burden of those mandates. Federal mandates that are often established for "worst case" scenarios penalize agencies who are not in the "worst case" scenario. Without exemptions within the mandates, unnecessary and sometimes artificial financial burdens are placed on cities, counties and special districts. Federal mandates must become more reasonable and allow for exemptions for cities, counties and special districts who do not fit the "worst case" scenario used to establish such mandates. President John Kennedy coined the phrase, 'Ask not what your country can do for you, but what you can do for your county." Conversely, it seems that cities, counties and special districts are "Told what our country is doing to us, and don't you dare question us!" AEmarttndum '?EGGS November 17 , 1992 a• City Administrator, Mayor, City Council r ram: Steven Hall , Public Works Director ,�$ubjgd-' Facility Plan I spoke with Richard Santner of DEQ this morning about the time extension to study constructed wetlands. The substance of the conversation included: 1. DEQ staff is willing to consider a time extension. The time extension will be partially contingent on a second letter clarifying a more specific time frame than my initial letter and a more definitive description of the wetlands study. I will be completing that letter and FAX it to DEQ tomorrow morning. 2 . If DEQ grants an extension, it will be very specific that the City of Ashland will recommend one option with no loose ends or unresolved issues at the end of the extension time. 3 . If Ashland selects an option with constructed wetlands, DEQ has extreme concerns about the use of constructing wetlands on existing natural wetlands or the "leaky" wetlands design. DEQ indicates that a year study would be required for a "leaky" wetland and DEQ staff would not recommend a time extension for that purpose. 4 . Richard reminded me that TID canals are considered "waters of the state" and as such, any reclaimed water would have to meet basin standards. A minimum would be to meet: 10 mg/1 total suspended solids 10 mg/l biochemical oxygen demand Dilution rule. If any of the TID canal discharges directly into Bear Creek or a tributary, it is possible that some form of total maximum daily load limits would be set by DEQ. 5. Richard also noted that DEQ staff does not believe that constructed wetlands will meet discharge standards unless coupled with traditional treatment plant improvements. (d:a\draft\degtmdl.Sew) City Attorney City of Ashland (503) 482-3211, Ext. 59 MEMORANDUM November 17, 1992 TO: MAYOR AND CITY COUNCIL FROM: PAUL NOLTE SUBJECT: AMENDMENTS TO THE NEWSRACK VENDING ORDINANCE Since the publication of the proposed newsrack vending ordinance I have received several phone calls suggesting revisions. The following revisions are recommended as a result of these calls and to correct some typographical errors: 1. Section 13.24.050.C. renumbered to 13.24.050.B (the ordinance was published without a paragraph B) and amended to read: 'GB. Subject Ott the rQquremenfs of notice anif he-anng as providetl in sei t on 13 24=100, If the City Administrator determines that any newsrack interferes with ... :.....:....:....._.. any present or proposed public use of the right-of-way or use by any utility, the City Administrator may order such newsrack to be removed upon ten days written notice by mail to the permittee. Failure to comply with such order shall be a violation of this ordinance. (The shaded words were added to cure a possible due process argument pointed out by Alice Lucan, an attorney representing USA Today. The effect of this amendment is to require notice and a hearing before a newsrack is moved.) 2. Section 13.24.060.B.1. h and i entitled "Specific Placement Requirements" should be amended as follows: 13.24.060 Specific Placement Requirements. B. Other locations shall be approved by the City Administrator provided the following conditions have been met, except that no location shall be approved for the Plaza: 2. No newsrack shall be placed, installed, used or maintained: ti Within five feet „f a • F+us be^eh; (This provision potentially conflicted with .060.A.7 which allows newsracks to be placed adjacent to any RVTD bus shelter. The remaining subparagraphs will have to be renumbered.) jj. Within three feet of any area improved with lawn, flowers, shrubs or trees; or within three feet of any display window of any building abutting the sidewalk or parkway or in such a manner as to impede or interfere with the reasonable use of such window display purpose; (This figure was inadvertently left out of the published draft.) 3. Delete section 13.24.060.C: tea; 2. The width of the sidewalk prehibits the installation of newsracks. (This deletion is made at the suggestion of Alice Lucan, an attorney representing USA Today for the reason that it appears to give too much discretion to the city administrator. The ability to restrict placement to prevent these problems is otherwise adequately covered in .060.8.) 4. Change 30 days to 90 days in section A 10: 13.24.110 Compliance by existing owners. Owners of newsracks located within the City on the effective date of this chapter shall have 5990 days from this date to comply with the provisions of this chapter; thereafter, any newsracks not in compliance shall be subject to removal by the City Administrator as provided in this chapter. (This change was at the request of some local vendors to allow time for the installation of pedestals and repainting, etc.) (p:ord\news- n.mem)