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HomeMy WebLinkAbout1993-0316 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please rise and after you have been recognized by the Chair, give your name and address. The Chair will then allow you to speak and also inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number o pe lei wish to be heard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL MARCH 16, 1993 I. PLEDGE OF ALLEGIANCE: 7: 30 P.M. , Civic Center Council Chambers II. ROLL CALL III. SPECIAL PRESENTATIONS & AWARDS 11. Proclamation - "Telecommunicators Week in Ashland" . 2 . Police Department Employees' Awards. IV. APPROVAL OF MINUTES: Special Meeting of February 23, 1993 and Regular Meeting. of March 2, 1993 . V. CONSENT AGENDA: 1. Minutes of Boards, Commissions, and Committees. 2 . Departmental Reports - February 1993 . 3 . February Snow Report. --� VI. PUBLIC HEARINGS: (Must conclude by 9 : 30 P.M. ) 1. P.A. 93-036, request for inclusion of the sign on the South side of the Peerless Rooms building at 243 Fourth St. on the Historic Sign Inventory. VII. UNFINISHED BUSINESS: 1. Memo from Acting Planning Dir. McLaughlin concerning Affordable Housing Community Development Block Grants. 2 . Economic Development Subcommittee responsibilities and recommendations by Committee member John Riordan. VIII. NEW & MISCELLANEOUS BUSINESS: 1. , Request to cut pavement at 243 Fourth Street for water service installation. 2 . Request by Gary & Diane Seitz for motion to reconsider Council : decision on P.A. 90-057. 34. Adoption of Findings of Fact on P.A. 90-057 (Gary & Diane Seitz, Applicants) . 4 . Request to demolish structurally unsound building at 267 8th St. 5. Request by Robert Johnson to discuss paving of N. Mountain Avenue. 6. Memo from Councilor Arnold concerning wastewater treatment funding. IX. PUBLIC FORUM: Business from the audience not -included on the agenda. (Limited to 3 min. per speaker and 15 min. total) X. ORDINANCES. RESOLUTIONS & CONTRACTS: ' 1. Reading by title only of "A Resolution approving an agreement with the Bonneville Power Administration for reciprocal l)Oe� 93 'U� operation and emergency repairs" . XI. OTHER BUSINESS FROM COUNCIL MEMBERS XII. ADJOURNMENT (dAcmncil'agmda) Ow"r ft 4�'S, _MM (IM Prurlawatton WHEREAS, the professional public safety telecommunicator is that vital link between the citizen or victim and MF. the public safety provider who may apprehend a criminal, save their worldly possessions from fire, save their life or the life of loved one; and t­541 WHEREAS, professional telecommunicators work to improve the emergency response capabilities of these communications systems through their leadership and participation in training programs and other activities; and WHEREAS, the Associated Public Safety Communications Officers, Inc. , an organization of nearly 10, 000 people from the United States and Canada, has set rt ' Ill aside the second week in April to recognize telecommunicators and their crucial role in the protection of life and property. NOW, THEREFORE, I, Catherine Golden, Mayor of the City of Ashland, hereby proclaim April 12-16, 1993 as: TELECOMMUNICATORS WEEK IN ASHLAND to honor our City's telecommunicators and the vital contributions they make to the safety and well-being of our . .............. citizens. Dated this 6th day of April, 1993. mi Catherine M.--Golden Mayor Nan E. Franklin City Recorder ....... ....1 I MR, ASHLAND POLICE DEPARTMENT. SPECIAL ORDER 93-01 TO: All Personnel FROM: Chief Gary E. Brown RE: Annual Awards - 1992 DATE: March 5, 1993 The following persons were selected for special recognition for their contributio s to the Ash and Police Department for 1992 : Q¢jevu� �Pdy - Sf�G�2�jaL'.lPa1/iG[-/2 OFFICER OF THE YEAR - Lynn Parlette DISPATCHER OF THE YEAR - Teri DeSilva EMPLOYEE OF THE YEAR - Linda Hoggatt There were others who were considered for recognition who likewise performed in a credible manner. Unfortunately, all members of the department cannot receive special recognition as it would minimize the importance of these awards; but we can all share in the honor bestowed on those listed above as they would concur that we are all members of a team, not individualists! lGary . wn f City Council City-Administrator Personnel File(s) MINUTES OF THE SPECIAL MEETING ASHLAND CITY COUNCIL FEBRUARY 23, 1993 CALL TO ORDER: Council Chair Pat Acklin called the meeting to order and led the Pledge of Allegiance at 7:30 P.M. on the above date in the Council Chambers. Reid, Hauck, Acklin, Winthrop, and Arnold were present. Golden and Laws were absent. PUBLIC HEARING: Adoption of Airport Master Plan. Staff Presentation. Public Works Director Hall gave the background of the Plan and said it is an update of the plan prepared by Wadell Engineering in 1982. The Master Plan is a guide for future development of the airport, and is not a commitment to projects or funding. He noted the letters included in the record and said the Airport Commission and Planning Commission have approved the Plan. Pam Barlow, P.W. Admin. Assistant, told of the public hearings held since February of 1990 and said there has been many opportunities for public input. Acting Planning Dir. McLaughlin said, if adopted, the Master Plan will be a component of the Transportation Element of the Comprehensive Plan, and was considered as a Type III hearing before the Planning Commission.. He then noted the criteria for approval of a Type III planning action. Oregon Aeronautics. Gary Viehdorfer, Manager of Aviation Planning for the Oregon Aeronautics Division, said all requirements of Master Plan preparation have been reviewed and accepted by the Federal Aviation Administration and Oregon Aeronautics. The Ashland Airport is considered by the State to be of significant importance and provides for economic development, safety, and community access. Consultant Presentation. David Miller, project manager of the Master Plan preparation by Stanley, Franzoy, Corey Engineering Co., said the activity forecast has been updated and current activity is much lower than the Wadell study projected. The F.A.A.'s role is to review and approve the activity forecast and, after public input, approve the airport layout plan document. Airport Commission Comments. Jerry Insley, Chair of the Airport Commission, said economic development will be encouraged. Public Hearing. John Nicholson, 1575 Greenmeadows, distributed his comments for the record and summarized same, saying the Master Plan is a blueprint for the benefit of special interests and the airport should be sold and the property returned to the tax rolls. If not sold, the City should negotiate with the County to manage it. He said the lack of citizen involvement is a good reason to reject the plan, and the budget of $62,000 doesn't show time spent by the attorney and administration. Michael Gibbs, representing the Chamber of Commerce Board, said the Board unanimously approved the Master Plan in principle. He doesn't agree with Nicholson, and he's found that fly-in groups have a great economic impact. Lois Wenker, 170 Oak St., representing the Chamber's Economic Development Business Facilitating Committee, said the Plan needs to be adopted, will help in attracting more businesses to Ashland, and that the Airport is an economic asset to the community. Jack Blackburn, 805 Oak St., said questions have not been answered concerning the cost to taxpayers. City Admin. Almquist reviewed the funding sources for the five projects included in the 5-year capital improvement plan of which $12,400 of the $996,530 will come from city Special Meeting - Ashland City Council - February 23, 1993 - P. 1 revenues. On a question from Reid, Almquist said the city funds outside of airport revenues will be $12,400 over 5 years. David Guerriero, 963 Oak St., said F.A.A. funds are from user fees and the Master Plan should be adopted. David Harrington, 888 Cypress Point Loop, agreed with Guerriero and said the public was invited to all the meetings concerning this issue. He said money should be invested in order to bring in more income, there is a five year waiting list for hangars, the airport should be subsidized as are all other amenities, and access for Mercy Flights is very important. Ed Houghton, 219 Logan Dr., said he supervised the SOSC studies on the economic impact of the airport, that the research was not done on assumptions, and the 2.5% multiplier is lower than that used by the Chamber and OSFA. John Yeamans, 376 Crowson Rd., uses his airplane for business trips and said the airport is important to the national airspace system, and provides necessary services i.e. fuel, maintenance. He said it is important to attract business, has major safety benefits, and was used as the base of operation for fighting the Walker Creek fire. He agrees that perimeter security fencing is a good idea. Paul Mace, aircraft owner and President of the newly-formed Ashland Airport Assoc., said the airport is a vital part of the national transportation system and important to Ashland's economy, that numerous public meetings were held, and the Master Plan is not a mandate to spend money. Al Ettinger, Hwy. 66, has been involved in aviation for 35 years and has operated two airports the same size as Ashland's. He said the facility is a money maker, and urged Council to adopt the document to guide the development of the airport. Richard Ernst, 975 Walker, said the airport is a recreational facility with limited clientele and should support itself. Jan Davis, 4238 Payne Rd., Medford, is an airport user who has worked there for two summers, and said many people would not come to Ashland on vacation if the airport were not there. Bill Skillman, 635 Oak Knoll, owns an aircraft and supports the adoption of the Master Plan. Al Alsing, Airport Commissioner, told of the many donations made by citizens to improve the Airport, i.e. all landscaping around the administration building, and the donation of VASI, wire, cabinets, benches, picnic table, materials for aircraft washer, windtee and windsocks. There being no further comment from the audience, the public hearing was closed. Hall said an aviation-related business has been looking to move here and would provide high wages and employ skilled people. If the facility were to be sold, F.A.A. funds would have to be repaid, the loss of property taxes is offset by direct and indirect benefits, and normal yearly costs are minimal. He said the financial projections are excellent and the new FBO, Bob Skinner, is doing a great job. He urged Council, on behalf of the Staff and Airport Commission to adopt the plan, and said each project will come back before the Council for approval. Winthrop said the airport is an important facility and it should be maintained on a break-even basis. He said the Master Plan is prudent, was developed with a great deal of public input and he will vote to approve it. Reid said the commercial, business and recreational elements are important and she will support it. Hauck said the Airport is an important part of the infrastructure, the plan is an excellent guideline with reasonable assumptions, and he will support its adoption. Arnold said the document lacks a philosophy, and growth of the airport will create additional problems such as traffic and noise. He said we have a manageable. Special Meeting - Ashland City Council - February 23, 1993 - P. 2 facility which can accommodate all of the matters which were brought up including Mercy Flights, fighting fires, airways roadmap, etc. On a question from Hauck, Barlow said 90% - 95% of those individuals on the hangar waiting list are local. Winthrop said noise has not been an issue, the hangars are necessary to meet the existing demand, and positive improvements are necessary for economic development. Acklin noted that two of the projects in the 5-year Capital Improvement Plan are safety issues. Arnold agrees that the safety related items are important. Arnold asked that the list of 25 recommendations on pages 2-3 to 2-5 of the Airport Master Plan be amended by adding: "26. Encourage aircraft related economic development; and 27. Airport shall maintain self-sufficiency in its budget." He also asked that the last sentence of the third paragraph under Runway Length on page 5-5 be deleted; and proposed the addition of a position statement as follows: "Approval of this plan is not approval of any specific proposal contained herein, all specific proposals contained herein shall be approved by all affected agencies and commissions." Hall said item 26. is a good idea but he feels that proposed item 27. should be included in the ordinance instead of the master plan, as should the position statement. Al Alsing, Airport Commissioner, said the sentence concerning the runway development reserve should be left in and that the airport needs to be developed in order to be self-supporting. Arnold moved to amend the plan as he proposed and Winthrop seconded. Hauck can support 26. but not the other proposed amendments. The motion failed on a 4-1 vote. Hauck moved to amend the plan by adding the proposed 26th recommendation to the Plan as follows: "26. Encourage aviation-related economic development.", Reid seconded,.all AYES voice vote. First reading of an Ordinance adopting the Ashland Municipal Airport Master Plan Final Report as a supporting document of the Ashland Comprehensive Plan (Planning Action 92-147). Winthrop moved to second reading and Hauck seconded. Arnold will vote against the ordinance because of the lack of a requirement for self-sufficiency. Acklin said Council has directed the Airport Commission to operate the airport on a break-even basis. The motion passed on roll call vote with Arnold voting NO. ADJOURNMENT: The meeting adjourned at 10:37 P.M. Nan E. Franklin Pat Acklin City Recorder Acting Mayor Special Meeting- Ashland City Council - February 23, 1993 - P. 3 MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL MARCH 2, 1993 CALL TO ORDER: Mayor Catherine Golden called the meeting to order and led the Pledge of Allegiance at 7:35 P.M. on the above date in the Council Chambers. Laws, Reid, Hauck, Acklin, Winthrop, and Arnold were present. SPECIAL PRESENTATIONS & AWARDS: Marge Ellsworth. Mayor Golden presented Marge Ellsworth with a Proclamation of Appreciation for the many hours she has worked at the Senior Program Office as a volunteer, and the numerous other ways in which she has assisted Ashland's senior citizens. A Proclamation was read declaring March 1993 as Women's History Month. APPROVAL OF MINUTES: The minutes of the Regular Meeting of February 16, 1993 were accepted as presented. CONSENT AGENDA: Acklin moved approval as follows: 1) Minutes of Boards, Commissions & Committees; 2) Departmental Reports; 3) Memo from Fire Chief on fire facilities study and approval of study committee; 4) Memo from Dir. of Finance regarding process for selection of financial consultant for future bond issues; and 5) Memo from Police Chief regarding motorcycle traffic enforcement program. Hauck seconded, all AYES on voice vote. PUBLIC HEARINGS: P.A. 92-057, 5-lot Subdivision on Granite St. (Gary & Diane Seitz, Applicants). Paul Nolte, City Attorney, explained the background of the case, and said Council may either accept the amended application and hold a public hearing taking destimony on the street length only; or deny the application. Arnold said Council should hear legal arguments on whether or not the amended application will be accepted or a new one required. Gary Seitz, applicant, 1136 Ril Circle, Anchorage, AK, said he has owned the property for 20 years, and began the procedure to develop it four years ago. He has agreed to reduce the lots from 7 to 5, provide 3 acres of common area, increase property setbacks to 30 ft., donate 13.3 acres to the open space program, and provide an easement for a trail. He is submitting an amendment concerning the street length which has been recommended for approval by the Planning Dept. Doug Schmorr, attorney for applicant, said Seitz has followed the City's guidelines and the issue at hand is one of fairness. Dennis Friend, 355 Granite St., read a letter from area neighbors (included in the record) which expressed their concern about fire danger and asked that Council require a new plan which meets current standards. He distributed photographs of the aftermath of the Oakland conflagration. On Winthrop's request, Acting Planning Dir. McLaughlin said the application would need to be amended as follows to bring it up to current standards: street grade of not more than 15%, driveway lengths greater than 50 ft. would need a grade of not greater than 15% with variances allowed up to 18%, and submission of a fire control plan for subdivisions. On a question from Acklin, Nolte said Council may require submission of fire control plan as Regular Meeting - Ashland City Council - March 2, 1993 - P. 1 condition of approval, however the published criteria states that testimony will be taken on the street length only. Schmorr said his client is willing to submit an updated fire control plan. Golden asked about emergency vehicle response time, and Fire Chief Woodley said a 15% grade is a workable standard, and, under current standards, if 200 ft. at 18% is allowed as a variance, residential sprinkler systems are required. Winthrop said the amended application should be accepted if Seitz submits and adheres to the currently required fire control plan. Reid said the plan should meet the new standards, and Arnold agreed. Acklin said new fire safety standards can be applied and the street length issue should be heard. Acklin moved to open the public hearing and Winthrop seconded. Laws said the fairness issue is important. Hauck said Seitz should submit a new application, as this is an important forest interface area. The motion was tied on roll call vote as follows: Law, Acklin, and Winthrop, YES; Reid, Hauck and Arnold, NO; Mayor Golden broke the tie with a NO vote. Acklin noted that the previous action on this application included a motion by Arnold to waive the one-year re-application period. She asked Nolte about Council's ability to waive the application fee and Winthrop moved to instruct staff to waive further application fees, if possible, and deny the application without prejudice. Hauck seconded the motion which passed unanimously on roll call vote. Nolte said the Council needs to deny the original application on basis that it does not meet standards and the street is too long. Arnold so moved, Reid seconded, all YES roll call vote. UNFINISHED BUSINESS: Capital Improvement Program - Set Study Session. All agreed on March 11th at 7:00 P.M. in the Council Chambers. NEW & MISCELLANEOUS BUSINESS. Affordable Housing Ombudsperson. Larry Medinger, Planning Commissioner, said one of that group's yearly priorities was to revitalize the Affordable Housing Committee, and hire a part-time person to work with the Community Development Corporation. Winthrop said Conservation Coordinator Dick Wanderscheid has a limited amount of staff time available. The committee could: 1) evaluate the progress and effectiveness of current policies; 2) consider new approaches to link more closely affordable housing and economic development; and 3) give Council guidance on how to spend the money in the affordable housing trust fund. Sharon Goddard, Affordable Housing Coordinator for the Community Development Corp., requested more city staff time to aid in securing and administering community development block grants. Acklin asked that Winthrop work with staff to address this request in the budget. Madeline Hill supports the request. Reid said requests for staff time to administer grants should be presented to City Council and Arnold agreed. Winthrop will meet with staff in the next 2 weeks and bring back suggestions on how to proceed. City-Administrator's Monthly Report - February 1993. Reid asked that item 19 concerning Economic Development Subcommittee responsibilities be placed on the next agenda. Economic Dev. Subcommittee - Policy Direction. Reid asked that Council set policy/guidelines for economic development grant money expenditures i.e., business facilitation, tourist promotion. She said economic development ties in with the planning Regular Meeting - Ashland City Council - March 2, 1993 - P. 2 process and needs to be Council policy. Acklin said it was agreed at goal-setting that work should continue on diversification of the non-tourist sector and a formal policy should be adopted based on that discussion' She is concerned that a number of people involved with economic development are not present. Acklin said John Riordan's proposal includes many elements used by the Chamber in developing the Business Facilitating Committee, and moved to request the Economic Development Subcommittee to consider allocating all growth in the economic development portion of the General Fund to non-tourist business development, without tying anyone to specific projects. Laws seconded the motion which carried on voice vote with Reid and Hauck dissenting. Winthrop moved to reaffirm the Council's position to the Budget Committee, Reid seconded, and the motion carried with Arnold dissenting. Plaza Kiosk. City Administrator Almquist said the Chamber of Commerce is interested in using the kiosk to dispense information this Summer as they have in the past, and Marjorie O'Harra said the Community Service Volunteer Program can provide volunteers. Laws moved to direct staff to take no further action on the request for proposal until the Chamber submits their proposal. Acklin seconded and the motion carried on voice vote. Darrell Boldt, 1950 Tamarack Place, representing the Chamber's Business Facilitating Committee, said Sandra Slattery, Chamber Director, is preparing details of the past year's work of that committee. Le Hook, 393 Oxford St., former member of DPAC, said when the plaza island master plan was being developed, public hearings were held and there were strong feelings that it not be used for commercial purposes. Michael Donovan, 1120 Beswick Way, representing the OSFA, said the Festival Board is concerned about a cap on tourism dollars, which comes from the hotel/motel tax. John Riordan, Budget Committee member, suggested the development of an economic development plan to serve long- and short-term needs. Golden recommended that the Budget Committee review the Comp. Plan's Economic Element, the Business Facilitating Committee's plan, and Riordan's plan. Acklin suggested that those interested in giving input should attend the Economic Development Subcommittee meetings. PUBLIC FORUM: Robert Johnson, 955 N. Mountain, asked about future paving on N. Mountain Ave. Acklin requested that it be put on a future agenda. Arnold moved to place it on the March 16th agenda, Winthrop seconded, all AYES on voice vote. J.B. Kell,AII Seasons Real Estate, requested an emergency sewer hook-up at 843 Fox St. because.of a failing septic. Staff recommends approval. Laws moved to place same on the agenda, Reid seconded, all AYES on voice vote. Arnold moved to approve the request subject to verification that the septic system is failing, Reid seconded, all AYES on voice vote. Almquist said the ordinance does not require failure of the septic system as a condition for hookup. Arnold moved to reconsider the vote, Acklin seconded, all AYES on voice vote. Arnold moved to approve the request, Reid seconded, all AYES on voice vote. ORDINANCES. RESOLUTIONS & CONTRACTS: Cahill Annexation. Second reading by title only of an ordinance annexing a contiguous area, withdrawing the area from Jackson County Fire District No. 5, and zoning at C-1 Retail Commercial. Acklin moved to adopt same, Hauck seconded, all YES on roll call vote. (Ord. 2702) Regular Meeting - Ashland City Council - March 2, 1993 - P. 3 Health Care District. Second reading by title only of an ordinance amending the Comp. plan Map and the Zoning Map for the area around Ashland Community Hospital, and including an amendment to the Land Use Ordinance adopting a new "HC" Health Care District. Acklin moved adoption, Arnold seconded, all YES on roll call vote. (Ord. 2703) Sewer Service Connections. Second reading by title only of an ordinance amending Section 14.08.030 of the A.M.C. by revising requirements for sewer connections inside the Urban Growth Boundary, and adding a new Section 14.08.031 providing for sewer service connections outside the Urban Growth Boundary. Hauck moved adoption, Acklin seconded, all YES on roll call vote. (Ord. 2704) Local Improvements/Special Assessments. Second reading by title only of an ordinance completely revising the Local Improvement and Special Assessment Chapter and deleting the sidewalk assessment chapter of the A.M.C. Arnold moved adoption, Hauck seconded, all YES on roll call vote. (Ord. 2705) Adopt Airport Master Plan. Second reading by title only of an ordinance adopting the Ashland Municipal Airport Master Plan Final Report as a supporting document of the Ashland Comprehensive Plan. Hauck moved adoption, Winthrop seconded, and the motion passed on roll call vote with Arnold dissenting. (Ord. 2706) Serial Tax Rate Levy. Reading by title only of a resolution calling a special election on May 18, 1993 for a three-year serial tax rate levy to provide funds for operation and maintenance of a city swimming pool program and recreation facilities. Winthrop moved adoption, Hauck seconded, all YES on roll call vote. .(Reso. 93-07) N. Mountain Ave. Sanitary Sewer. Reading by title only of a resolution of intention to provide for sanitary sewer improvements for property located in the area of North Mountain Ave., North of Bear Creek. Jim Olson, Asst. City Engineer, gave the background of the request, and said there are 12 participating lots, all signed in favor. There are 2 lots outside, but adjacent to, the proposed district and within 100' of the sewer main who do not wish to be included. Acklin suggested that Staff prepare recommendations on an ordinance amendment to be presented at a later date. Acklin moved adoption of the resolution, Hauck seconded, all YES on roll call vote. (Reso. 93-08) OTHER BUSINESS FROM COUNCIL MEMBERS: None. ADJOURNMENT: The meeting adjourned 10:35 P.M. Nan E. Franklin Catherine M. Golden City Recorder Mayor (d:"n\3-2-93) Regular Meeting - Ashland City Council - March 2, 1993 - P. 4 ASHLAND AIRPORT COMMISSION MINUTES FEBRUARY 3, 1993 CALL TO ORDER Meeting was called to order at 12 : 00pm by Chairperson Insley. Commissioners present were DeBoer, Alsing, Zupan, Katzen, Mills. Councilor Hauck was present and Pam Barlow represented staff. OLD BUSINESS Insley requested a letter be written to Bill Knowles who recently resigned from the Commission to thank Bill for his years of service to the Commission and the airport. HANGAR CONSTRUCTION REPORT: --GROUND LEASE, APPROVAL --LOTTERY UPDATE Barlow summarized the Public Works proposal with discussion following on the dollar figures. Alsing asked Barlow to research whether taxiways could be paved by FAA and then reimbursed if private individuals take over construction of hangars. Discussion was held on various proposals for the ground lease terms. Mills moved to recommend to Council 25 year terms and 150 per square foot on a prepaid lease. The motion was seconded and passed. Hauck asked staff to prepare this for the council agenda on February 16 . DeBoer asked that a copy of the proposed lease be modified in accordance with the motion and mailed to all concerned. RE-DRAFT OF POLICY ON NON-COMMERCIAL HANGARS BECOMING CITY PROPERTY Commission reviewed and approved. MASTER PLAN ADOPTION PROCESS Barlow stated need for Airport Users to attend upcoming meeting. REVIEW OF SAFETY REPORTS It was reported that there is a 12x3" hole on. end of runway 3-0 approximately 500 from the end on the west side. One VASI light on east end is out. Taxiway markings are getting worn. Dogs and deer have been sighted. Staff is to double-check maintenance of fire extinguishers at Airport. REPORT FROM THE AIRPORT USERS GROUP Paul Mace reported there were no activities. Ashland Airport Commission Minutes - February 3, 1993 page 2 GOAL REVIEW AND GOAL SETTING Commission reviewed 1992 goals and set goals for 1993 . Insley suggested the last meeting of each year be devoted to a review and evaluation of the year's accomplishments by Commission and staff. INFORMATIONAL ITEMS It was reported that Nancy Peterson's office helped get Airports included in fuel tank charge legislation. They will be eligible for monies. Meeting was adjourned at 1: 31pm. Submitted, Rhonda Moore Administrative Secretary Airp\Minutes\Feb93 mtg PAGE 1'd0. 1 03/09/1993 COMMUNITY SERVICE VOLUNTEERS SUMMARY MONTHLY REPORT FOR FEBRUARY, 1993 VOLUNTEER ACTIVITY SS NUMBER DAYS HOURS WORKED WORKED AARP RETIRED EXECUTIVE R. Subtotal 2 7 f* ADULT LEARNING CENTER % Subtotal ** 10 20 • BLIND READING Subtotal # 4 16 BLOOD PRESSURE CLINIC Subtotal 2 6 CAR WASH # Subtotal ** 4 S # CHAMBER OF COMMERCE ## Subtotal ** 20 COMPUTER ENTRY ** Subtotal 14 69 ** COURT OFFICE Subtotal *� 29 137 ** CVS OFFICE #* Subtotals 25 91 DA COURIER * Subtotal *# 9 19 EXTENDED CIRCLE t* Subtotal � # 2 7 ** FORENSIC LAB ** Subtotal ** 10 PAGE NO. 2 03/09/1993 COMMUNIT`( SERVICE VOLUNTEERS SUMMARY MONTHLY REPORT FOR FEBRUARY, 1993 VOLUNTEER ACTIVITY SS NUMBER DAYS HOURS WORKED WORKED *: FRIENDLY VISITOR �. : Subtotal : 1 * GIFT SHOP, HOSPITAL Subtotal 1 LIBRARY, PUBLIC Subtotal K # 19 59 LOAVES AND FISHES Subtotal 7B 249 �* MAIL COURIER Subtotal *N 47 94 # OMBUDSMAN # Subtotal # B 16 ## PUBLIC SCHOOLS Subtotal #.# 10 37 * QUILTING * Subtotal ** 7 18 � * RECYCLE ACTIVITIES #* Subtotal *M 4 8 *# SENIOR PROGRAM OFFICE # Subtotal ** 25 90 ** SHAKESPEAREAN FESTIVAL ** Subtotal 14 51 ## STATISTICS/ANALYSIS # Subtotal # 12 4 PAGE NO. 03/09/1993 COMMUNITY SERVICE VOLUNTEERS SUMMARY MONTHLY REPORT FOR FEBRUARY, 1990 VOLUNTEER ACTIVITY SS NUMBER DAYS HOURS WORKED WORKED W TAX ASSISTANCE Subtotal 7 27, *# VACATION HOUSE PATROL Subtotal :W. 13 46 a: Total 1147 Memorandum REGO a March 9, 1993 Mayor and City Council r ram: Steven M. Hall, Director of Public Works pll�IjECf: Monthly Reports Enclosed are the monthly reports for the Public Works department for the month of February, 1993 . SMH:m\PW\MORPT.mem Enclosures ENGINEERING DIVISION REPORT FOR FEBRUARY 1993 1. Issued 19 street excavation permits 2. Issued 5 miscellaneous construction permits 3. Issued 5 address changes or assignments 4. Responded to 6 certificate of occupancy reviews 5. Performed field and office checks on 5 partition plats 6. Performed field and office check on 1 subdivision 7. Arranged for construction of fence along North Main Street 8. Performed the following work on the Railroad Village Subdivision a. reviewed survey requirements for A Street location b. reviewed subdivision plat C. reviewed title report 9. Attended conference on Dam Safety 10. Acquired 2 excavation permits from Jackson County Public Works and`I from the Highway Division 11. Performed the following work on the Tolman Creek Road Traffic Signal Project: a. acquired material invoices and certifications b. approved final material submittals C. met with contractor to discuss project d. computed progress payment 12. Prepared letter of agreement concerning fence construction on Meade and Holly Streets 13. Performed the following work on the 1992 Miscellaneous Concrete Project: a. staked and computed grades for curb replacement on First Street b. marked locations of ramps and miscellaneous concrete work C. measured quantities and computed amounts for progress payment no. 1 d. prepared contract change order no. I e. inspected work performed by contractor g March 1993-Page 2 r Engineering Report for February 1993 14. Reapportioned assessment costs on newly divided lots on Nevada Street and on Paradise Lane 15. Performed the following work on the Digester Repair Project: a. inspected work performed by contractor b. processed progress payment C. reviewed contract change order requests d. met with engineer to discuss changes and general progress 16. Performed the following work on the NW Area Water Improvement Project: a. conducted pre-bid conference b. conducted bid opening C. reviewed bids, prepared report, and recommended award d. prepared and awarded contract to low bidder 17. Completed computer maps of all City facilities including City Hall and Waste Water Treatment 18. Completed computer map of the Ashland Airport 19. Prepared specification for construction of a water line and fire hydrant on Highway 66 20. Inspected the construction of a 24 inch storm drain line north of Hersey Street near Oak Street 21. Operated traffic counters at several locations 22. Performed the following work on the tax lot conversion base map a. selected firm and awarded contract b. acquired and shipped tax lot maps for conversion C. discussed work with firm 23. Completed survey work at Lithia Springs including: a. prepared survey narrative b. filed survey with county surveyor C. met with property owner to discuss fence reconstruction 24. Met with S.O.S.C. and private citizen to discuss easements across private property for the Henry Street storm drain 1H0:ra\fcb.rpt - - City of Ashland Street Division February 1993 Report SWEEPER: Swept. 360 miles. Collected 225 yards of debris . Responded to 107 utility location requests - ROUTINE MAINTENANCE: Snow and icy conditions: sanded for several days. Graded and/or repaired numerous streets and :_alleys using 140 yards of /4 minus rock . Patched pot--holes and sunken 'services. Rellaced approximately 65 ft. of curb and gutter on Winburn Way below the Lund--Shell . Sub-grade=d for curb and gutter on 1st. street for contractor . Pulled forms on Winbur•n Way and back-filled new sections of curb and gutter. SIGNS : ' Repaired the stop sign and reset the post on California at E. Main . _- Replaced the 20 MPH SCHOOL ZONE sign and post at 622 Helman . Replaced a No Parking sign at 2990 Nova . Rt;r..)l;aced a STOP AHEAD sign on No. Mountain above Hersey. Installed a Do Not Enter sign on Oak at the entrance to the Plaza. Installed a post and. a Cross-Walk: sign on Mistletoe at Cromans. Installed 2 posts and 2 signs on 4th Street for -the Waldorf School : A Cross-Walk sign and a Loading Zone sign . installed a post and a Landing Zone sign at Parsons Fine on Hersey St . . Replaced the post and the :25 MPH sign on Iowa between Wightman and W41kar . Also replaced the No Parking sign an the c save now post. Straightened , re-sat and lengthened the post on Henry at Beach for ful'ur DRUG FREE ZONE sigh Also replaced the Stop sign . -._. Moved the street sign to the 4x4 stop sign post and removed- the existing strveL sign post can Nursery at No. Main . rl ,dr., 10 h ..ae:k t.=_t to move worm street::et nigns to 4x4 posts . !n•.,tallOd the first DRUG !-RE ZONE .sign i.ia Ashland :and the first in the `hate of Oregon on Henry at Beach Streets. Stayed for the Ceremony . Replaced the street sign on Thornton at Wimur. Replaced the: street sign on Thornton nton al Tucker . %st:alled 4 Hr. parking sigh :: at - hw following downtown Parking Lots: 2nd St . . Lithi. , Way . So. pioneer and Hargadinu Ets. . Replaced the f ,1c , Entrance and Passenger Ous Limit signs t the L inborn Way parking last . Began preparing all the posts and Drug Free Zone signs for installation at the rest of the schooln . a i .. Lwilod " DRUG FREE ZONE on Siski.yuu at Liberty. installed all COMMERCIAL LUC parking sign; in the Downtown area . STOR11 1.iR 1NS: Cleaned off catch basins . Flushed andwr i ridded several -:t it m drain systems. i,a_rwiilcrta.xl the Int. 4)n.:a .a:+ of ' Strout storm drain pr—o (:?A- : A 1.2 in ^ . -- project: installing a 12 in " line on the lower side of A from 1st. to 2nd . and replacing 120 ft. of 18 in , storm, drain from A St. towards the R/R tracks at 2nd . St. . Cleanrd the drainage ditch on Shamrock Ln . . Removed a curb inlet catch basin on Winhurn Way due to new storm drain - system, . ` Marked the E. side of Faith Ave. from Wine to Siskiypu for new storm drain system. Saw-cut Faith Ave. for new storm drain system. ' Stripped the asphalt on the Faith Ave . storm drain project . Hauled a load of pipe to and began this project. Installed a 30 ft. , 8 in " storm drain with a maintenance man-hole on the Flazal. Re-routed storm water on Normal Ave. at the R/R tracks towards Walker . lov���turieU all storm drain pipe, albows , etc . at the D St. yard . Built a new catch basin grate for a new basin on Gresham at E. Maio . MISC . Picked up a wood stove for the Conservation Dept . . Kau l d off sweeper p il e : 225 yards . Dug a 130 ft. trench for conduit for the Electric Dept . on Winburn Way . Removed slats from old gate and put them in the new gate at the B St. yard . Painted a left turn only arrow on Oak St, at E. Main as there is no longer access to the Plaza off of Oat St. . Painted cross-walks at 4th and C Streets for Waldorf Sckool . - Painted cross-walks on Mistletoc` Rd . at Crnmuns. Re-cycle Center: moved buildings, saw-cut , removed asphalt, dug out for foundation and installed re-bar. � - Hauled 310 yards of 3/4 minus rock from Qvality Rock on Dead Indian to 8 St. yard . Cleaned up the old granite pit off Glenview Dr. . Ruturoed 15 rented barricades to Ashland Rental . Put up new tarp on the Paver stall for continued protection . Rewovedand cleaned up areas of 4 downed trees caused by the snow storm. - Glenview Dr, , Vista, Meade , and 7th And G Sts" . Picked up dead animals . Ground down high gutter on the So. side of .8 St. between 6th ana 7th. . Cleaned up facilities and equipmcnt on a weekly basis . Helped in shop when needed . Held monthly safety meltin9 . Our special guest this monthi Mike Broom- field , Building Official . w ,- --- City of Ashland Fleet Mainteoance February 1993 Report �d - ' 2, 5 mechanics completed work on 125 wor k or ers for various types of city equipment and vehicles.The divisions and departments involved are as follows: ` Administration : 0 Airport: 0 Building : 0 4 Cemetery: Community Service Volunteer 2 Electric : 1; E 0 nergy: - Engineering : 0 ' Fire ; 7 Police: 26 ' P.W.#1 : l Senior Van : l Shop 7 _ Street: 37 Warehouse � 1 Waste-Water G Water; 17 The emergency generators at City hall and thc Civic Center were manually tested weekly . I and M certificates issued for the month: Ashland School District: City of Ta}evL � l - Water Quality Monthly Report _ February, 1993 Water: Repaired 4 leaks in City owned water mains. Repaired 12 leaks in customer service and or meter. Replaced broken angle stop at 507 Tucker. Changed out 7 water meters. Rebuilt vault lid to the Flagship Inn. Removed some down trees on the WTP road: Installed 8 new water meters with hand valves. Installed 4 new 1 1/2" water meters on new services. Installed 1 customer hand valve. Repaired 1 fire hydrant. Relocated water service to 866 Cypress Point Loop. Checked Granite Street and 6th Street for galvenized services. Replaced 3" water service including meter to the Marc Antony. Installed 2 - 3/4" services, 1 - 1 1/2" water service and 1 - 4" fire line. Installed 3 - 1 1/2" irrigation services and 1 - 3/4" irrigation service for the Parks Department. Clorinated and put into service new water main at Hwy 66 . Sewer: Installed 7 new 4" sewer laterals. Repaired 11 sewer laterals and or mains. Responded to 2 service calls. Jet rodder footage - 10, 970 feet using 32 , 000 gallons of water. Mechanical rodder footage - 15, 601 Miscellaneous: j There were 10,7/requests for Utility locate calls. There was 6e-.-68 million gallons of water treated at the Water Treatment Plant and 52 . 73 million gallons of water treated at the Waste Water Treatment Plant. Used 50 yards of 3/4" minus rock at various jobsites. ASHLAND POLICE DEPARTMENT Monthly Activities for.January,1993 INVESTIGATIONS The Division is actively investigating a Homicide of a 44 year old local resident discovered during the investigation of a suspicious fire at 168 Meade St. PATROL Oregon State Police Trooper Larry Rupp provided our officers with a refresher course on safe accident investigation. We are happy to report that no major cases took place during the month of February. The majority of the cases were alcohol related. Several newspaper racks were vandalized during the month. CRIME PREVENTION The DARE pilot program is underway. On Tuesday February 2,1993 the first D.A.R.E. classes were presented to the children of Ashland School District. Walker School received their presentation on February 3,1993. The children are now fully involved in the program and it has become an exciting addition to our crime prevention efforts. Officer Bailey also continues to attend weekly meetings at SOSC. Our department is focusing on a growing concern of the SOSC staff members regarding alcohol consumption in the dorms. Referrals are also being made to JACNET concerning suspected drug use and sales on campus. A series of crime prevention topics were drafted for insertion in monthly utility bills with the first being mailed out in February billing. POLICE RESERVE Training- 223 HOURS Patrol - 115 HOURS Meeting - 13.5 HOURS Special Assignment - 37.5 HOURS Total - 389 HOURS THE TOP VOLUNTEERS WERE DAVID SHUMWAY ( 104), WILL BLAIR (45) AND ERIC BAINES ( 38.5). The Reserves spent approximately 30 hours watching newspaper boxes. Training this month consisted of Defensive Tactics taught by Officer Walsh. r ' COMMUNITY SERVICE VOLUNTEERS Number of Volunteers Reporting 56 Number of Days Worked 386 Number of Hours Worked 1294 PARKING Parking citations issued - 455 Total parking citations issued - 541 Property Handled - 158 COMMUNICATIONSIRECORDS The Communications division received 3,606 phone calls, 490 were 911 calls. Police Cases 620 Medical Runs 45 Fire Runs 16 ALS Runs 51 911 CALLS 416 TOTAL CALLS INTO THE DEPARTMENT 5826 CODE COMPLIANCE OFFICER The Code Enforcement Officer handled 25 complaints during the month of February. These issues ranged from noise complaints to sign/variance issues. All complaints were resolved quickly. 2 ASHLAND POLICE DEPARTMENY PLCIOOIR CREATED: CONSOLIDATED INCIDENT REPORT ` 3105/93 .1:42..21 FEBRUARY 1993 CLASSIFICATION t REPORTED OFFENSES t t CASES CLEARED t t CLEARENCE RATES t . t . NO. OF ARREST CHARGES OF OFFENSES ACTUAL ACTUAL ACTUAL X CHANGE THIS THIS LAST YEAR TO THIS THIS LAST THIS, THIS LAST THIS MONTH YEAR TO DATE MONTH YTD .' :YTO DATE MONTH YTO YTD MONTH YTD YTD JUV ADULT TOTAL JUV ADULT PART.[ I CRIMINAL HOMICIDE MURDER I. MANSLAUGHTER RAPE ROBBERY 3 `, 3 3 I 100.0% 33.3X 6 AGGRAVATED ASLT 2 - 100.0 %. 1 50.0% BURGLARY 3 RESIDENCE 4 12 9 t 33.3 % 1 1 8.3% 11.1% NON-RESIDENCE 2 9 : 6 + 50.0 X I 11.1% LARCENY/THEFT 4 6. 10 7 17 SHOPLIFTING 9 14;: 22 - 36.4 % 7 12 19 77.8% 85,7X 86.4% THEFT FROM MV 13 20 13 t 53.8 % - MV PARTS-ACCESS 7 6 t 16.7 % 2 28.6% BICYCLE THEFT 3 6 13 - 38,5 X 1 7.7% THEFT FROM BLDG 5 14 15 - 6.7 X 1 1 5 20.01 7.1% 33.3% OTHER THEFTS 18 36 35 t 2.9 % 1 l 2.8% 2.9% MOTOR VEH THEFT 4 9 '.'. IT - 18.2 % 1 .2 2 25.OX 22.2X . 18.2% 2 2 6 3 ARSON 1 I PART 1 TOTAL 54 135 ..j 137 1.5 % 9 23 32 , 15,3% 17.0% 23.4% 4 8 12 13 29 PART IT .i ) SIMPLE ASSAULTS 4 12 -` 14 - 36.9 % 4 . 8 17 100,0% '66.7% , 89.51 4 ,. 4 -. 1 8 FORGE COUNTERFEIT 2 .= .3 ' ' 7 57.2 X 2 28:6% FRAUD 1.� 6 . . 7 3 4, CHECKS 9 14-l!:1 5 t 180.0 % 2 4 22.21 28.6% CREDIT CARDS 1 3 5 - 40.0 % l 3 5. .100.0%' 100.0% 100.0% OTHER FRAUD 4 ' 10 17 t 42.4 X l 1 2 .25.01 110.0% 28.6% +. EMBEZZLEMENT 2 - 100.0 % STOLEN PROPERTY 1 I I 1 100.0% 100.0% 5 VANDALISM 33 71 .:; ;44 z4.5 X 2 6 7 .6.1X 8.5% 7.41 yC: :.. 2 2 5 4 WEAPONS OFFENSES 2 "'.2 1 2 50.0% 100.0% 1 , PROSTITUTION SEX CRIMES l 5 `, `8 - ,37.5 % 2 4 40.0% 50,0%%r,:'.!c . i s - 9 NARCOTIC/DRUGS 2 7 '=' 8 - 12.5 % 2 6, 6 100.0% 85.71. 75.0% ;'"` 2 " 1 3 2 .. 7 GAMBLING OFF AGNST FAMILY 2 2 1 t 100.0 X ' ! 100;6X . I DRIV UNDER INFLNC 6 14 '' 20 - 50.0 1 5 13 26 83.3% '92.9X 92.9%:;;;' ,! 6 6 14 LIQUOR LAWS 10 18 25 - 28.0 % 9. 16 23 90.03 88.9% 92.0% 2 .. ' > 6 8 ' 6 25 DISORDER CONDUCT 26 32 18 t 77.8 X B 6 3 15.0% 18.81 16.7% '._- 3 3 1 9 KIDNAP TRESPASS 15 ` 28 46` - 39,1 % 2 . 2 20 13.3% 7.11 43.5% i 2 ' '. 2 4 ,• 3 ESCAPE_ ALL OTHER 29 ...., 70 84', - 16.7 % 3 10 25 10.3% 14.3% .24.8% ', 2 , 4 6. 3 ` 7 .. THREATS 3 - 100.0 1. CURFEW/LOITERING 3 4 ' r,:,8 -. 50,0 % 3 4 7 100.0% 100.OX 87.51 7 7 10.-. RUNAWAY JUV 3 15', ;4 't 275.0 X 1 1 33.3% 6.7% 2` 2 ,, 4 i 'PART 11 TOTAL 145 y', 16,9 % 39 84 150 26.9% 27.0% , ;40.1% 16 '- 34 . 50 39 102 ., PART I.% PART II 204. _446 , Sltj; 12.7 % 48 107 162 23.5% 24.0% 35.b% 20 ; 42 : 62 ? `52 131 . 1 ASHLAND POLICE DEPARTMENT PLCIOOIR CREATED: CONSOLIDATED INCIDENT REPORT 3105193 1:42:21 FEBRUARY 1993 CLASSIFICATION t REPORTED OFFENSES t t CASES CLEARED t t CLEARENCE PATES t t NO. OF ARREST CHARGES + OF OFFENSES ACTUAL ACTUAL ACTUAL % CHANGE THIS THIS LAST YEAR TO THIS THIS LAST TH15 THIS LAST THIS MONTH YEAR TO DATE MONTH YTD YTO DATE MONTH YTD YTD MONTH YTD YTD JUV ADULT TOTAL JUV ADULT PART III TRAFFIC CRIME HIT S RUN 11 19 , 39, -. 51.3 % 2 3 3 18.2% 15.8% 7.7% 2 2 3 RECKLESS DRIV 1 I 1 1 I 1 10070% 100.0% 100.0% ELUDING DR. WHILE SUSP 1 3 4 - 25.0 % I 3 4 100.0% 100.0% 100.0% 2 2 5 FT DISP DRY LIC TRAFF ACC.-FATAL TRAFF ACC.-INJURY 4 7 13 - 46.2 % 1 1 25.0% 14.3% . TRAFF ACC-PRP DAM 10 42 30 + 40.0 X FISH L SAME MARINE VIOLATIONS ILLEGAL ALIEN CUSTODY 1 1 1 WARRANTS 4 8 3 + 166.7 % 4 8 3 100.0 100.0% 100.0% 6 6 10 MV RECVRD-OTHER 1 1 100.0% PROP RECVRD-OTHER 2 I SOAB FUGITIVES 3 f0 8 + 25.0 % 3 10 3 100.0% 100.0% 100.0.% 4 4 1 16 MISSING PERSONS 1 SUDDEN DEATH/BODY 3 1 + 200.0 % 1 100.0% SUICIDE-ATMPT 1 2 OTHER ACCIDENTS ANIMAL PROBLEMS 30 60 35 + 71.4 % 1 2.9% PROPERTY L/F/C 32 61 65 - 6.2 X ABANDONED AUTO 13 41 38 + 7.9 % LOCATE ONLY AUTO IMPOUND AUTO 1 2 9 - 77.8 % ASSIST. RENDERED 61 128 124 + 3.2 DOMESTIC PROBLEMS 13 22 6 + 266.7 X INSECURE PREMISES 6 11 18 38.9 % SUSP PER/CIP.0 48 83 104 - 20.2 % PUBLIC SAFETY 2 8 8 DISTURBANCE/NOISE 27 63 69 - 8.7 % SICK: CARED FOR 16 34 30 + 13.3 X 1 1 6.3X 2.9% MARINE ACTIVITIES TRAFFICIROADS 49 84 71 + 18.3 % CIVIL COMPLAINTS 1 2 4 50.0 % YEN DISPOSITION ALARMS SOUNDING CONFIRMED 1 1 FALSE 21 41 34 + 20.6 % ACCIDENTAL 3 100.0 % y. FAULTY 1 1 OTHER SUBPOENAS ASSLT AG OFFICERS OTHER MISC 4 10 `; '.16 37.5 % PART III TOTAL 361 •,752-:;',1.735 + 2.3 It 13 29 22 3.61 3.9% 3.0% 14 14 1 34 Yak Y�; GRAND TOTAL 565•"119,9"t??!1246 - 3.9 X 61 136 204 10.0% 11.4% 16.4% 20 56 76 53 165 OFASV�''a Memorandum �REOO� March 9, 1993 X110. Brian Almquist, City Administrator r ram: Steven Hall, Public Works Director ub),P& Snow/Sluicing Report -- February 1993 ACTION REOUESTED None, Information Item. SNOW REPORT This is the third report on the US Forest Service snow survey for 1992 . The December snow report was good news as I noted in my last report. The February snow report continues to be outstanding. The equivalent water the snow would produce is 31.3 inches. The only higher water content was recorded in 1972 with 36.7 inches and 1983 with 47.9 inches. This is based on records for February from 1972 through 1993 . WATER CONTENT OF SNOW AVERAGE OF THREE USFS STATIONS MOUNT ASHLAND --------------------------------------------------- Month- 1972-1993 1977* 1992 1993 Average Actual Actual Actual --------------------------------------------------- January 17 . 5" 2 . 01' 9 . 4" 32 . 0" February 21 . 9" 4 . 7" 11 . 7" 31. 3" March --------------------------------------------------- * Lowest year of record, 1972-1993 . SLUICING REPORT Reeder Reservoir was drawn down to about 15% as of March 8, 1993 . With the rapid increase in temperature last week, the flows in Ashland Creek vaulted from about 5 million gallons per day to about 18 million gallons per day. Seems like famine or feast. Because of the rapid increase in flows, we are still stabilizing the use of water for power and water needs within the city. Will will begin sluicing the reservoir either later this week (3/8/93) or early next week (3/ 15/93 ) We still anticipate a maximum of one week to sluice Reeder Reservoir. SMH:=\Waror\FebSnow.rpt cc: Dennis Barnts, Water Quality Superintendent Pam Barlow, Administrative Assistant Daryl McVey, Water Plant Supervisor Keith Woodley, Fire Chief encl: Graph History CITY OF ASHLAND SNOW/WATER @ CALIBAN II 140 120 w 100 >w.. 2 U _ 80 z 60 40 20 r SNOW DEPTH 0 WATER EQUIVALENT 1972 1976 1980 1984 1988 1992 MEASURED IN FEBRUARY ~ ^ � ~ ' CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS SNOW DEPTH/DENSITY FEB CALABAN II SWITCHBACK SKI BOWL AVERAGE SNOW WATER SNOW WATER SNOW WATER SNOW WATER 1972 105"5 35. 0 89^ 5 27. 8 97. 5 31 . 4 197:7 68. 2 21 . 3 50" 5 16. 0 59" 4 18, 7 1974 138^ 1 45.8 150. 3 46" 0 112, 3 33, 4 133" 6 42.4 1975 100^ 2 25, 2 96. 0 31^ 3 90" 3 28. 4 95" 5 28" 3 1976 72" 6 19" 8 76" 3 21 " 3 69^9 18" 8 72° 9 20" 0 1977 23. 0 4" 0 25. 8 5. 0 25" 8 5^ 0 24, 9 4" 7 1978 74" 6 28" 6 77"2 27" 0 85" 7 29^ 8 79. 2 28, 5 1979 62. 0 14. 6 65. 8 15. 5 57. 2 12" 4 61 " 7 11" 2 1980 36" 0 15^ 0 44.0 15" 0 33^0 12" 0 37.7 14"0 1981 49. 0 16" 0 58" 0 20^ 0 40" 0 15" 0 49. 0 17. 0 1982 88. 0 31 . 0 88"0 29. 0 70"0 23" 0 82"0 27" 7 1983 130. 0 50. 0 139° 0 50. 5 125.0 43^ 1 131 . 3 47^ 9 1984 82" 0 26" 0 92" 0 29, 0 90" 0 27" 0 B8. 0 27"3 1985 74, 0 27" 0 89. 0 30" 0 78" 0 27" 5 80^ 3 28. 2 1986 67. 2 25" 6 82" 3 30"6 67" 2 21 " 6 72" 2 25, 9 1987 71 . 0 22" 8 70" 0 22^ 0 61 . 0 19. 6 67" 3 21" 5 1988 53. 0 19. 4 85.0 21 . 3 38. 0 13. 2 58" 7 18" 0 1989 66" 5 24, 8 70, 0 25. 9 62. 0 23, 2 66. 2 24" 6 1990 42. 0 11 "8 44. 0 12, 8 42" 0 12. 4 42" 7 12, 3 1991 29. 5 9, 9 30. 0 10" 0 21 . 5 6" 7 27. 0 8. 9 1992 37° 0 12^ 5 41 .0 13" 3 30. 0 9, 3 36"0 11 " 7 1993 107" 0 25" 0 118. 0 37. 0 ' 1()0^0 32° 0 108. 3 31 . 3 ===================================================== AV6 66, 8 21 . 7 74" 6 23° 9 '62" 6 19^ 9 68. 3 21 . 9 ` pRE60l�°.:: March 5, 1993 ��- Mayor and City Council rum: Ashland Historic Commission �1I�IjEt : PEERLESS ROOMS/COCA COLA SIGN At its meeting on March 3, 1993, the Ashland Historic Commission unanimously recommended approval of the Peerless Rooms/Cora Cola sign to the Historic Sign Inventory. The Commission agreed the sign met all the criteria which was set forth in Chapter 18.969.160 of the Ashland Municipal Code (which is enclosed for your convenience). Also enclosed are a copy of the March 3, 1993 Historic Commission Minutes, a copy of Kay Atwood's research of the building,verification from the State Historic Preservation Office that the structure is on the National Register of Historic Places, and a copy of the Historic Sign Inventory application. Land Use Chapter 18.96 or vandalism which damage these nonconforming signs shall be exempt from this Section, if the cost of the repair is less than 50% of the cost of replacing the sign with a conforming sign: However, the signs must be restored to their original design and a permit with a $10.00 fee will be required prior to the repair work. C. Any nonconforming sign used by a business, shopping center, or business complex must be brought into conformance prior to any expansion or change in use which requires a Site Review or Conditional Use Permit. All nonconforming signs must be brought into conformance with the same provisions as are required for new signs. No building permits for new construction may be issued until this provision is complied with. D. Variances can be granted using the variance procedure of this Title to alleviate unusual hardships or extraordinary circumstances which exist in bringing nonconforming signs into conformity. The variance granted shall be the minimum required to alleviate the hardship or extraordinary circumstance. (Ord. 2357, 1985) 18.96.140 Enforcement. The portions of this Chapter relating to the structural characteristics and safety of signs shall be enforced by the Building Official or his/her designate; all other portions shall be enforced by the Staff Advisory or designate. (Ord. 2176, 1982) 18.96.150 Governmental Signs. Governmental agencies may apply for a Conditional Use to place a sign that does not conform to this Code when the Commission determines that, in addition to the criteria for a conditional use, the sign is necessary to further that agency's public purpose. (Ord. 2557, 1985; Ord. 2440, 1988) 18.96.160 Historic Signs. A. Historic Sign Inventory. The inventory of historically significant signs shall be established by resolution of the City Council B. Criteria for designation of historic signs. All signs for which designation as a Historic Sign are requested shall be substantially in existence at the time of the application; shall.be displayed in their original location; shall be in association with an important event, person, group, or business in the history of the City of Ashland; shall follow a guideline of being in existence for approximately 40 years; and shall meet one of the following criteria: 1. The sign is exemplary of technology, craftsmanship or design of the period when it was constructed, uses historic sign materials or means of illumination, and is not significantly altered from its Title 18 Page 191 Land Use Chapter 18.96 historic period. If the sign has been altered, it must be restorable to its historic appearance: 2. The sign is integrated into the architecture of the building and is exemplary of a historically significant architectural style. C. The owner of any sign may request that said sign be reviewed for significance in the Historic Sign Inventory upon written application to the City Council. Application fees shall be the same as for Type I applications. Applications shall include written findings addressing the criteria for designation of historic signs, and current and historic photographs of the sign, if available. 1 . The Council shall refer all requests for inclusion on the Historic Sign Inventory to the Historic Commission for review and recommendation to the Council within 30 days of the request. Notice of the Historic Commission meeting shall be mailed to all affected property owners within 100' of the subject property. if a recommendation is not made within 30 days, the request shall be forwarded to the Council without a recommendation. 2. The Council shall, after receiving the recommendation of the Historic Commission or after 30 days, provide notice to all affected property owners within 100' of the subject property of a public hearing before the City Council. 3. The Council shall decide, based on the criteria above and the recommendation of the Historic Commission, whether to approve the request to include the sign on the inventory. 4. Inclusion on the Historic Sign Inventory shall be by resolution of the Council. 5. The burden of proof shall be on the applicant. D. Signs on the Historic Sign Inventory in any zoning district shall be exempt from the requirements of this Section except Sections 18.96.110 and 18.96.120(D). Also, that the sign area of the historic sign is exempted from the total allowable sign area, as defined in this Section, except as modified by Council conditions in E. below. E. The City Council shall have the authority to impose conditions regulating area, maintenance, etc. on the signs included in the Historic Sign Inventory to further the purpose and intent of this ordinance. F. Removal or demolition of a Historic Sign shall be done under permit and approval of the Staff Advisor. The Historic Commission shall review Title 18 Page 192 Land Use Chapter 18:96 the permit at their next regularly scheduled meeting and shall have the authority to delay issuance for 30 days from the date of their review meeting. Such delay shall be to allow the Commission the opportunity to discuss alternate plans for the sign with the applicant. G. Signs on the Historic Sign Inventory, which have been destroyed or damaged by fire or other calamity, by act of God or by public.enemy to an extent greater than 50%, may be reconstructed in an historically accurate manner. Such reconstruction shall be authorized by the City Council, only after determination that the reconstruction will be an accurate duplication of the historic sign, based on review of photographic or other documentary evidence specifying the historic design. The Historic Commission shall review and make recommendations to the City Council on all such reconstructions. H. Maintenance and Modification of Historic Signs. 1. All parts of the historic sign, including but not limited to neon tubes, incandescent lights and shields, and sign faces, shall be maintained in a functioning condition as historically intended for the sign. Replacement of original visible components with substitutes to retain the original appearance shall be permitted provided such replacements accurately reproduce the size, shape, color and finish of the original. Failure to maintain the sign in accord with this section shall be grounds for review of the historic sign designation by the City Council. 2. Modifications.of a historic sign may be allowed, after review by the Historic Commission and approval by the City Council, only if such modifications do not substantially change the historic style, scale, height, type of material or dimensions of the historic sign, and does not result in a sign which does not meet the criteria for designation as a historic sign. 3. Changes in the location of a historic sign may be allowed, after review by the Historic Commission and approval by the City Council, only if such locational change does not result in the sign no longer meeting the criteria for designation as a historic sign. (Ord. 2598, 1990) Title 18 Page 193 ASHLAND CULTURAL RESOURCE INVENTORY SURVEY FORM COUNTY: JACKSON IDENTIFICATION: Hist . Name Ganiard Building Date of Construction : 1900 Common Name: Original Use: Commercial residence Address : 243 Fourth Street Present Use: Residence Ashland, Oregon Architect : Owner: Delatorre Rosario Builder: 1 E. Hersery Style: Vernacular Ashland, Oregon x Bldg. Struc. _Dist . Obj . T/R/S: 39S lE 9 Ranking: Secondary Map No: 9BA Tax Lot : 3400 Addition: Railroad (1884) Block: C Lot : 30 Quad: Ashland THEME: Statewide Inventory of Historic Properties Theme: fid _Archaeology _Industry _Mining _Agriculture _Military Social/Education XCommerce —Politics/Government—Transportation _Exploration and Settlement _Religion Other DESCRIPTION: Plan Type/Shape: Rectangular No. of Stories: Two Foundation Material: oncrete Basement (Y/N) : Yes Roof Form and Material: Flat Wall Construction : Brick; concrete. Structural Frame: Primary Window Type: One-over-one double hung single light w/ ra„ om Exterior Surfacing Materials: Brick on facade and west tide Decorative Features: Brink coping at -fop - painted gion "PPPr1PCC Rooms" ° Other: Condition: _Excellent _Good —Fair _ Poor —Moved(Date) Exterior Alterations/Additions (Dated) Metal stairs on north elevati on Noteworthy Landscape Features: Associated Structures: Known Archaeological Features: . Negative No: Roll A-10 Recorded By: Atwood Slide No: Date: 24 August 1988 SHPO Inventory No: . 161 SETTING: The Lucinda Ganiard Building stands on the west side of Fourth Street between B and A Streets . SIGNIFICANCE: Oscar and Lucinda Ganiard purchased Lot 30 in October 1887 . In January 1900 the Ashland Tidings noted that: "Mrs Ganiard is beginning a store building on Fourth -. on the old livery stable lots ." Lucinda Ganiard, . born in New York. in 1838 came to Ashland in 1884 with her husband, Oscar Ganiard. The couple was responsible for many buildings in Ashland, including the Ganiard Opera House. In May 1903 a devestating fire burned .buildings `on the we6t side of Fourth Street and damaged the $tock. in the stores in the structure. In December of that year, Mrs . Ganiard sold the building to C. A. Randle who in turn sold it for $600 to John Easterling in August 1904. Easterling, a wealthy former Nebraskan, came to Ashland in 1903 and invested in many real estate properties . He and his family occupied rooms on the second story of 243 Fourth Street for many years . By 1910 .the ground story was occupied by Davies and Cottrell, barbers . Samuel Davies purchased the building on August 27, 1919 . The building at 243 Fourth Street is significant to Ashland as one of the few pre-1910 commercial structures still standing in the Railroad Addition. It' s large painted sign "Peerless Rooms" is a prominent early advertisement in the community. SOURCES CONSULTED: Ashland Tidings , January 29, 1900 3 :3 acJ kson County Deed Records, Volume 48, page 517 Jackson County Deed Records , Volume 50, page 271 Jackson County Deed Records, Volume 71 , page 371 Jackson .County Deed Reocrds , Volume. 124, page 337 R. L. Polk and Co . ;s Ashland City Directory, 1906 Polk's Jackson,_ Josephine and Douglas County Directory, 1910 Polk's Jackson County Directory, 1912 Sanborn Fire Insurance Maps , 1907; 1911 ASHLAND CULTURAL RESOURCE INVENTORY SURVEY FORM Name: Ganiard Building T/R/S: 39S lE 9 Address : 243 'Fourth Street Map No: 9BA Tax Lot : 3400 Ashland, Oregon Quadrangle: Ashland (19 3) j j Negative No. : Roll A-10 Slide No. : /o" co °p ky let- 01 \ ' �` .• Z'#r r?�� _ Graphic and Photo Sources: City of Ashland Topographic Map: Jackson County Assessor Map SHPO Inventory No. : 161 or. October 27, 1992 STATE HISTORIC A Steven and Carrisma J Barnett PRESERVATION 182 Scenic Dr OFFICE Ashland OR 97520 Dear Friends: Parks &Recreation Department Earlier action by the State Advisory Committee on Historic Preservation led to nomination of the following property to the National Register of Historic Places. Peerless Rooms Building (1900) 243-249 Fourth Street Ashland, Jackson County, Oregon Official notification has been received from the Department of the Interior that the property was entered in the National Register on October 8 , 1992 . We extend our congratulations to all concerned. Owners of National Register properties who are interested in learning about the benefits offered under the State Historic Property Tax Law (ORS 358. 475-358.565) are encouraged to request an application/application packet from the State Historic Preservation Office. It should be remembered that participation in the program for special assessment of historic properties is optional and involves an entirely separate application process. No one need feel compelled to apply for the benefits. If a property owner wishes to have the true cash value of his property frozen in a given calendar year he is required by statute to file his application for special assessment status to this office not later than December 31 of the preceding calendar year. If questions concerning this recent action arise, please be in touch with the State Historic Preservation office, telephone 378-6508. Sinjly, Nancy L. Rockwell, Acting State Historic Preservation Officer NLR:7 n 525 Trade Street SE Salem,OR 97310 cc: George Kramer (503) 37 8-5001 The Honorable Catherine M. Golden FAX(503)378-W7 Ashland Historic Commission y ASHLAND HISTORIC COMMISSION Minutes March 3, 1993 CALL TO ORDER The meeting was called to order by Chairperson Jim Lewis at 7:35 p.m. Members present were Jim Lewis, Terry Skibby, Le Hook,Jean MacKenzie, Dana Johnson, Jane Dancer and Steve Ennis. Also present were Assistant Planner Kristen Cochran and Secretary Sonja Akerman. H.L. Wood and Keith Chambers were absent. APPROVAL OF MINUTES Hook moved and Johnson seconded to approve the Minutes of the February 3, 1993 meeting as mailed. The motion was unanimously passed. STAFF REPORTS PA 93-036 Historic Sign Inventory 243 Fourth Street Crissy Barnett Cochran stated Staff. is recommending approval of this application for inclusion of the Peerless Rooms/Coca Cola sign on the Historic Sign Inventory. This is currently a non- conforming sign and it is an important one to protect. Lewis reminded the applicant of the need to consider the means of historic restoration. Crissy Barnett stated the sign will probably be repainted, then aged and weathered. It will also be processed through the State Historic Preservation Office (SHPO). Lewis questioned the brickwork, and Barnett said a portion of the sign will be affected, as the bricks will need to be replaced before the sign is restored. Skibby said it is obvious that this sign is important to preserve, then moved to recommend approval of the inclusion of this sign in the Historic Sign Inventory to the City Council, and that the proper technique for restoration be used. Dancer seconded the motion and it was unanimously approved. t ` This is a request for review for inclusion on the Historic Sign Inventory. This action will be reviewed by the Historic Commission at 7:30 p.m. on March 3, 1993 at the Ashland Community Center, 59 Winburn Way, Ashland, and the City Council at 7:30 p.m. on March 16, 1993 at the Ashland Civic Center, 1175 East Main Street, Ashland, OR. If you have any questions or comments concerning this request, please feel free to contact the Ashland Planning Department, City Hall, at 488-5305. ` EF0 `J.a 3 2 �cl �-v3/p0 •�,�, � Ot�AC a 153 h1- �.� �. � Ex/sri,v�—� 8u/co,v� W • 2g/29 / o , �a «p0 �. 4V / v / PFEKf,55 ROOMS/ 2p / CocA Coat 1` 2//�2 23 2q 16 I 25/ S 6 C• to PLANNING ACTION 93-036 is a request for inclusion on the Historic Sign Inventory. The sign is located at on the south side of the Peerless Rooms building at 243 Fourth Street. Comprehensive Plan Designation: Employment; Zoning: E-1; Assessor's Map #: 9BA; Tax Lot 3400. APPLICANT: CRISSY BARNETT CRITERIA FOR HISTORIC SIGNS 1.8.96.160 Historic Signs B. Criteria for designation of historic signs. All signs for which designation as a Historic Sign are requested shall be substantially in existence at the time of the application; shall be displayed in their original location; shall be in association with an important event, person, group, or business in the history of the City of Ashland; shall follow a guideline of being in existence for approximately 40 years; and shall meet one of the following criteria: 1 . The sign is exemplary of technology, craftsmanship or design of the period when it was constructed, uses historic sign materials or means of illumination, and is not significantly altered from its historic period. If the sign has been altered, it must be restorable to its historic appearance. 2. The sign is integrated into the architecture of the building and is exemplary of a historically significant architectural style. CITY OF ASHLAND HISTORIC SIGN INVENTORY APPLICATION Name: If ' Location: 243-249 Fourth Street Building Owner: crissy Barnett ``` The PEERLFSS HOTET. °•'` Iq� `� r IM 1 Tenant: Signature of Owner:� 1114 DESCRIPTIVE INFORMATION Illumination Type(s): N/A ( " Attachment Method: mural applied directly to brick .wall surface Materials: -. Brick & Paint Approximate Size: 10.51x 15' Shape: Rectangular. Legend: .PEEraEss Roors/nm-w coa-colA DELICIOUS AND REFRESHING Visible Sides/Faces: One side only Date Installed: c.1915 Manufacturer: tweqom Documented: Estimated: xx Serviced By: N/A Moved: N/A Date: N/A Current Condition: substantially intact yet in need of restoration SIGNIFICANCE STATEMENT 9his sign is exemplary of tecinology,crafttsmmanship and design of the period when it was constructed,uses historic sign materials,and while altered from its historic period it is restorable to its historic appearance. This sign is also integrated into the architecture of the building and is exeirplary of this historically significant architectural style. Additionally, this wall graphic is specifically cited in the nomination of the PEER SS ROODS building for inclusion in the National Register of Historic Places,accepted 10/8/92. The significance of this sign is due to its unique representation of a commercial product (Coca-Cola) that has since come to be synonymous with American culture. In addition to the (boa-Cola advestisement7 s the Peerless Rooms banner, which the Coca-Oola Oarpany marketed as'a 'privilege panel' as part of an advertising package. As such, these two amponents are Sources: (ter) (over) Date Approved by City Council: integrally related and represent the technology available to the ocmnercial interests of this era. Hand-painted directly upon the brick substrate this sign likely predates use of the manufactured billboard format which first became available in 1925. However, use of a five color graphic scheme was a bold departure from the simple two color scheme typical of signage of the period and necessarily utilized a specialized craftsman (artist unknown) . As a simple vernacular omuercial architectural style the integration of this wall graphic into the architecture is exemplary of a relatively(for the period) sophis- ticated design for a commercial product applied to this utilitarian commercial architecture. the Applicant is providing a rendering of the original color scheme for this sign (Exhibit 1) , but the actual restoration will include an 'aging' process that will buffer the overall presentation and maintain a senblance of historic integrity. the restoration of this sign will occur as a ccap rent of the rehabilitation of the PEERLESS ROOMS building. Maintaining our cultural resources must include this sign as it is an incredible example of Americana and has became a landmark in and of itself. The loss of such samplers of bygone times is unfortunate and unnecessarilly occurs all to frequently, (see Exhibit II) . SOURCES: Ashland Cultural Resource Inventory Survey FonrrKay Atwood National Register Of Historic Places Nad nation - Peerless Rooms Building George Kramer, October 8,1992. Munsey, Cecil, THE II UMATED GUIDE TO THE OOLLECTInIFS OF Coca-Cola. New York:H"tTiorns,tnc. 1990 JRFinley PhotoG aphics, Ashland, Oregon. :_� ti'A� .f�i9 ��1 ya,ytl l� IT_ ��aaF� '"..�.r-. •I _ __ ��+. t r _ � r lcf% ul D _- . a1'5 ' Tl" di* n s .wee`'-�• > •:^_ •+7S m •�i O_ CD ox -w3'LI/ .)l:y f.: i __ •-) X O x O fl'N O m N O _ �-•rT '�T r1:u-- k .LT ��. - �. -to, ' 0 fD Z CD Jl=. l 'i[O1�•t' �' //. ! '. N �N I1.)'a:� f !D 7 tC t3. !' ts3' , r� -•C l: ��.f � I- 1hi i• . _ :07, N7fD0 S� V) is i '�f 1 � :J ir�r rfl:I-1 �1.):"•f'. Sm er„LV�ar-[iG,L�W _ .. ^y w m 3 ° o 'o 0 3 _ .�i � �" 17.E _• c r __s:: V:.�y.. O h m m N p A f.f.T pt�t . .s.AT f �J.-i • r ..` A r C fD ,�" y-aim .. __.: )F F-l.� Y'e•,� sA.r,' m SW N .^Tm � � c �3 a ^ism o imps w. al P opusr�n" d4 orthe past How times have changed t 1..hland..A window w.�can be°sdea,apparently'refeinng to prices on ice 60 years in the past opened'for a shor[tithe recent `creanL"and the firice Lsted is 29 666 Owners of ly while.workers were g one wallFof 8; nearby: stor4s'iveren,t 'sure' how .far back gro 'of stores in She i.. block..of Stskryou "Wimpy'sdstodd aT3hestte btitia 3ongtitne Ash- Boulevard. I Asworlerschipp paint offthelim'ld- t landreard fetLeS an an adjacentgocery mg, next to the.7 E,-- p ang loi they'dts- storesald Q stood p the 1930s The covered a mttral that Qaties W; he 19305' rerf uil}ut 1945,acwrding V�tet�ier therestaitraat advernsed carved the same�4 "` o es a nearby _ whoa w dgl���you�bcsda� i �e tit�Fgel�to��bppayy" Belota,#1�•,-wtxd" Ash• r� :. 'st�9k 1: SA'S,`7 i� ._i.. :_ `v.•L`�� 1�4 .�J:f i.. {* K�NS .3y',�•, �. of AS& Aemorandnm '•,ORE00� •' March 12, 1993 �G1II: Brian Almquist, City Administrator (19 ro+_m: John McLaughlin, Acting Planning Director �$Uhjt& Affordable Housing Community Development Block Grant I have spoken with Ms. Lana Holman, Program Development Manager with the Oregon Economic Development Department concerning the City applying for a Community Development Block Grant to assist m the development of affordable housing with the Rogue Valley CDC. The grants are for the 1992 fiscal year, and applications must be complete, qualified, accepted and grants awarded by June 30, 1993. She stated that the final deadline for applications would be June 1, 1993. In our discussions, she explained the City's responsibilities regarding the administration of the grant, and the "tracking" responsibilities for the affordable units. These would include ensuring that all purchasers are "qualifying"buyers in terms of income,that resale of the homes would be to qualified buyers,or that"sleeping seconds" be in place to mire the public investment into the project. Further, the City will be responsible for all expenditures associated with the grant, saying that there are essentially no "pass through" grants regarding affordable housing under this program. Ms. Holman also expressed some concerns regarding the City or the project qualifying for the grant, and additional concerns regarding the ability of the City to meet the application deadline. She stated, that rather than the City allocating any funds to a grant writer at this time, the City should comply the Pre-Application process regarding the grant application. This is a short process with a fast turn around time from their office, giving the City additional information and insight regarding the likelihood of us receiving the grant. Dick Wanderscheid has agreed to complete the Pre-Application form and collect all the necessary information to get this back to the Economic Development Department as quickly as possible. Ms. Holman has assured me that they will respond to the pre-application with equal speed. I would recommend that prior to the Council allocating any funds to grant writing, that we complete this pre- application process and review the comments from the State to further ascertain our likelihood of receiving the grant. Economic Development Proposal I.PURPOSE: Facilitate and coordinate the clarification and achievement of economic development goals and build community support for the economic development plan II. FUNCTIONS A. survey citizens, interest groups,city staff and officials,etc... to obtain questions, concerns and input regarding the direction we need to take with economic development B.compile survey results and distribute to interested parties C. form an economic development and community affairs organization comprised of city officialstpersonnel,budget committee members and representatives from pertinent organizations(Chamber,Shakespeare,FOA,Hotel/Motel,Small Businessmens's Association etc... .) D. moderate a series of Action Planning sessions(please see attachment) to define our common vision and develop specific strategies to be carried out in order to obtain our goals and objectives(One of the benefits of this process is the development of a calendar of events listing tasks,due dates for task accomplishment and an individual responsible for the accomplishment of each task. This results in an intrinsic evaluation system that happens on an ongoing basis and assigns personal responsibility for the achievement of goals and objectives. E:maintain and facilitate progress on economic development plan F.develop and maintain an efficient communication system for updating council, staff, citizens and pertinent organizations on the progress and challenges of the economic development plan G.provide planning,marketing,advertising,organizational and communication expertise and assistance to all the persons and groups participating in and benefiting from the economic development plan ACTION PLANNING PROCESS 1. Goal Statement- One or two sentences that state a specific,measurable goal and the date by which the goal will be accomplished A.List goal statement suggestions from team members " B. Prioritize suggestions through discussion/voting process C. Discuss, elaborate and combine to make a one or two sentence statement I1. Objectives(We work the rest of this process from the perspective of already having accomplished our goal. In other words,here we are on such and such a date and we have just accomplished our goal. What did we do yesterday that allowed us to reach our goal today? What had to happen the day before yesterday in order for yesterdays'objective to be accomplished? We work backwards from the day our goal is reached until we arrive at today.) A. List objectives B. Prioritize objectives through discussion/voting process(Begin with objective#1 and go through the entire process before returning to objective#2) C. List all known facts regarding objective D.List all questions that need to be answered about objective E. List resources available to assist in answering questions F.Discuss C,D and E and develop a list of tasks G. Prioritize tasks through discussion/voting process H. Assign tasks(using volunteer system as extensively as possible) I. Set due dates for each task J. Return to next objective and continue process. III. Calendar/Map e A. Produce and distribute to all team members a master calendar of all tasks and due dates B. Produce and distribute a personalized calendar for each team member that lists only their task and due dates IV.Progress evalutation/adjustment meeting schedule A. Set up schedule of report meetings at which each member gives a concise evaluation of progress made on tasks whose due dates are approaching B. Use these meetings for information sharing and as a support system to evaluate and shore up weaknesses,build on strengths and make necessary adjustments to short and long term goals V.Develop an incentivelreward system for task,objective and goal achievment Am a ran dum , OgEppl� ; February 22, 1993 Brian Almquist, City Administrator �rvm: Steven Hall, Public Works Director J ' ` �u��PLlr Street Cut Request - 243 Fourth Street ACTION REQUESTED City Council consider authorizing a pavement cut in Fourth Street as noted in the attached letter from Crissy Barnett. BACKGROUND The Ashland Municipal Code allow the City Council to grant exemptions to the "no cut" policy listed in Chapter 13 . Because of the time of purchase of the property and the paving of Fourth Street, the need for the larger service could not have been predicted. Fourth Street was resurfaced October 20, 1989 and is due to come off the moratorium list October 20, 1994 . Staff recommends approval of the request under the following conditions: The trench be saw cut. The trench will be dewatered prior to backfill. The trench be backfilled with sand slurry. The patching material be Class "B" asphalt and all edges be tack coated. Contractor guarantees the patch from any settlement for a period of two years from acceptance by the City of Ashland. I will be out of Ashland at the March 2, 1993 council meeting. shut:fml34eet\Bm xut cc: Jim Olson, Assistant City Engineer Jerry Glossop, Street Superintendent Dennis Barnts, Water Quality Superintendent Crissy Barnett, Applicant encl: AMC 13 . 12 . 010 & 011 Chapter 13 . 12 STREET EXCAVATIONS Sections:' 13 . 12 . 010 Permit - Required. 13 . 12 . 011 .5 year Prohibition. 13 . 12 . 010 Permit - Required. It is unlawful for any person, firm or corporation to excavate, cut, break, dig up, damage in any manner, undermine or tunnel under any public street or alley without first making application to the City Engineer, depositing security, and obtaining a permit therefor, as provided in this chapter. (Ord. 1700 Sl, 1971) 13. 12 . 011 Five Year Prohibition. There shall be no excavation in newly paved or resurfaced streets by anyone, including the departments of the City of Ashland for a period of five (5) years from the date of such paving. (Ord. 1794 S1, 1973) r f efanaumdum 7 To: Steve Hall Date: February 17, 1993 From: Crissy Barnett Subject: Request for Street Cut Attached is a letter to the Mayor and City Council requesting a variance for a street cut at the property located at 243 Fourth Street. Also included is a site plan showing the proposed location of the utility vault requiring service (a 4"water line). As you know, there is currently an excavation moratorium at this location which will expire 10/20/94 and I believe the information provided is sufficient to justify this request. Please forward this request to the Mayor and Council for their consideration unless additional information or materials are needed. If so, please contact me at your earliest convenience so that I might resolve any outstanding matters to your satisfaction. Thank you, Crissy B rnett 243 Fourth Street Ashland OR 97520 488-1082 February 17, 1993 The Mayor and Ashland City Council City Hall 20 North Main Street Ashland, Oregon 97520 Dear Mayor Golden and City Council Members, I come to you with a request for a variance to the street cut moratorium that exists on Fourth Street, between A and B Streets, and which is due to expire 10/20/94. As you may know, I have embarked upon the arduous task of rehabilitating the Peerless Rooms building to create a luxury hotel. In doing so, the Ashland Fire Department strongly recommends the installation of a fire suppression sprinkler system. I concur with this recommendation so as to protect my patrons, this historic structure, and a substantial investment for this rehabilitation. Installation of this fire sprinkler system represents a significant expenditure, over $11,500, but I feel patron safety is paramount, and would hope you will agree. Lacking approval of this variance request could result in a considerable financial savings for myself, but such a decision could also result in an incalculable loss to the safety of my patrons and that of Ashland Fire Department personnel. Additionally, potential damage to adjacent properties in the event of a fire, and to the community if this historic struc- ture were destroyed, cannot be assigned a dollar value. Granting,of a variance at this time will actually entail less of an impact to the paving on Fourth Street because while I do have a need to enlarge the existing water meter, the current service is minimally sufficient for the proposed hotel use and can wait until the expiration of this street cut moratorium. At that time, however, I would need to make two separate street cuts for connections for the 1" service main and the 4"fire sprinkler connection. Therefore, if allowed at this time I would move the existing meter vault to a location adjacent to the.fire sprinkler meter vault and thus be able to utilize a single ex- cavation for both services. The described configuration has been reviewed by Dennis Barnts, Water Quality Superintendent, and found to.be a workable solution. Unfortunately I only recently purchased this property and developed the plan to reha- bilitate this site. As a result, I was not able to request the needed connections prior to the repaving of Fourth Street. Also, since this building has been vacant and in sub- stantial disrepair, neither the Fire Department or Water Department were able to antici- pate this need at the time of repaving (10/20/89). - 2 - Apparently, the provision of the fire suppression sprinklers is optional even for this pro- posed multilevel hotel use. However, I see the installation of this equipment as a ne- cessity, irrespective of the additional liability implied by failing to heed the advice of our own Ashland Fire Department. I hope that you will agree that the benefits of a single excavation at this time is in keeping with the intent of this street cut moratorium by minimizing the overall amount of disturbance to the-existing paving. Moreover, the granting of this request will assure an additional degree of protection for the health and safety of the community, which must be recognized as a greater priority than paving aesthetics. Thank you for your consideration, Crissy Ba ett - x � o iy r� i T . h + V c d o w W J X v p W OC V Q- D V W IT V u M � t h � o X � d � o � Y a 3 w _ I � z � I I i � � y v_ NJ OWt D � w � co = o Z r 2 O d W 1 9 p t BROPHY, MILLS, SCHMOR GERKING & BROPHY ATTORNEYS AT LAW OF COUNSEL CARL M. BROPHY, P.C. • 201 WEST MAIN - P. O. BOX 128 H. DEWEY WILSON LEE A. MILLS � MEDFORD. OR 97501 DOUGLASS H. SCHMOR TIMOTHY C. GERKING TELEPHONE TIMOTHY E. BROPHY March ,t 4 , 1993 ' 15031 772-7123 TELECOPIER STEVEN L. PATTERSON 15031 772-7249 TODD B. MADDOX IN REPLY REFER TO The Honorable Mayor and City Council City of Ashland 20 East Main Ashland, OR 97520 Re: Seitz Land Use Appeal of Tuesday, March 2, 1993 LUBA No. 92-135 On behalf of our clients Mr. and Mrs . Gary and Diane Seitz, we are writing to request that the Ashland City Council reconsider its decision of March 2, 1993 denying Mr. and Mrs . Seitz the opportunity to file an. amended application for their pending land use application. We make this request because of what we believe to be procedural errors in the manner in which Tuesday night's hearing was conducted. Initially the parties were told that arguments were to be confined to the question of whether or not the counsel should apply the new standards or the old standards to the land use application. Mr. Seitz made a presentation confined to this issue, and did not discuss the merits or physical characteristics of the amended application. Mr. Seitz 's engineer, Dale Hofer, P.E. of Marquess & ' Associates, was present at the counsel hearing and had blue prints, diagrams and other information pertinent to the effect of the revised application. After Mr. Seitz spoke, the Council then permitted Mr. Friend, an opponent of the application, to raise the issue of fire protection and street grades, rather than the issue of whether new or old standards should be applied. The Council then appeared to debate the issue based primarily on assumptions about street length, fire protection, and cuts and fills which might be required if new standards were applied, without giving Mr. Hofer as an engineer for the applicant the opportunity to present accurate factual data concerning the application. As a result, the opponents were allowed to present arguments as to the merits of the project while the proponents were not allowed to do so. We believe all members participating in the decision recognized that the issues were of serious importance to the City and our clients, and as such we would request an opportunity to present expert testimony by Mr. Hofer regarding the engineering, and fire safety issues associated with the application, at the next Council meeting. The Council could then decide whether to reverse or affirm its decision of March 2, 1993 after a full consideration March 4 , 1993 Page 2 of the relevant factors involved. We appreciate your consideration in this regard. Very Truly Yours, BROPHY, MILLS, SCHMOR GERKING & BROPHY Douglass H. Schmor DHS :ca cc: Ashland City Planning Department Mr. and Mrs. Gary Seitz Mr. Dale Hofer Mr. Craig Stone Ms. Marcia VanDyke Mr. and Mrs . Dennis and Linda Friend Mr. and Mrs . Carl and Rosalie Oates Mr. and Mrs . Roger and Linda Floyd Mr. and Mrs. John and Jean Sully March 8, 1993 The Honorable Mayor and City Council City of Ashland 20 East Main Ashland, OR 97520 RE: Seitz Land Use appeal of Tuesday, March 2, 1993 LUBA No. 92-135 Dear Mayor Golden and Council Members: There were no procedural errors in the manner in which the March 2, 1993, hearing was conducted. All parties were notified in advance that the first issue to be decided was whether the Council would allow an amended application to be filed, i.e., to be judged under the "old" standards. To decide this issue, it was certainly relevant to consider what the "old" standards were, and to compare these with the "new" standards. This is all that Mr. Friend did. Mr. Seites failure to address these concerns do not qualify as a procedural error justifying yet another rehearing of this matter. Very Truly Yours John and Jean Sully ��"`" Q • Dennis and Linda Friend Carl and Rosalie Oates Roger and Linda Floyd Marcia Van Dyke C.C. Douglas Schmor Mayor Catherine Golden A Council Members: Pat Ackl in Phil Arnold Steve Hauck Don Laws Susan Reid Rob Winthrop BEFORE THE CITY COUNCIL OF THE CITY OF ASHLAND, OREGON IN THE MATTER'OF A REQUEST TO ) FILE NO. 90-057 FILE AN AMENDED APPLICATION FOR ) FINDINGS, AMENDMENT OF OUTLINE PLAN FOR A ) CONCLUSIONS AND FINAL FIVE-LOT SUBDIVISION BY GARY AND ) ORDER ON REVERSAL AND DIANE SEITZ ) REMAND BY LUBA This matter came before the City Council on March 2 , 1993 for public hearing on a request for the filing of an amended application for approval of a revised outline plan by the applicants. Previously the Land Use Board of Appeals ("LUBA") reversed the City's decision approving the outline plan on the basis that the City's interpretation of its ordinance as to the length of a street was erroneous. See Sully v. City of Ashland, Or LUBA (LUBA No. 90-144 , March 12 , 1992) . This council then decided after a hearing on July 7, 1992, that "because LUBA reversed this council's previous decision approving the outline plan, the council will not further consider this case or the amendment to the application submitted by the applicants. The effect of LUBA's decision is to deny the original application. If the applicants wish to proceed, they must submit a new application. " Upon appeal of this decision by the applicants, LUBA held that a reversal by LUBA did not preclude the city from accepting an amended application. Seitz v. City of Ashland, _ Or LUBA (LUBA No. 92-135, December 4 , 1992) . The council, having heard the arguments by the parties regarding the status of this case as a result of the most recent LUBA decision, enters this order: The Ashland Land Use Ordinance (ALUO) contains no standards as to whether or not an amended application may be filed or under what circumstances it may considered. Evidence submitted by the acting planning director indicates, and we so find, that amended applications have been accepted as a matter of course by the planning staff and commission in those instances where the applicant submits a plan or application that is not in compliance with the ALUO. This is an issue of first impression for this council and we are not bound in this case by the actions of the staff or planning commission in previous unrelated applications. The ability to file an amended application is an advantageous procedure in many instances for an applicant, other affected parties and the city. It can be a powerful tool to correct oversights regarding relevant criteria or to address neighborhood concerns about proposed development. It is an efficient, PAGE 1-SEITZ FINAL DECISION, March 16, 1993 (p:p kseim.fn(i) effective method to review land use development in a timely fashion. But the advantages of allowing amended applications 'carries, in some instances, a burden. Because an amended application is judged by the criteria in existence at the time the original application is filed (ORS 227 . 178 (3) ) , outdated or less refined criteria may be applied to a proposed development. In many . cases, the use of such criteria may be of little importance or may generate minimal impact. Some criteria changes, however, result in a significant shift of public policy to cure those problems we have had the luxury, and some times the embarrassment, of viewing in hindsight. Hindsight has shown us that existing criteria were not adequate to address critical issues. We find that between the date of the original application and the date of the request to file an amended application there has been an amendment to the land use code of significant importance. We have experienced significant problems resulting from subdivisions accessed by steep streets. Those problems range from inadequate fire suppression response times to difficult negotiation in -icy conditions. In January, 1992 this council responded to these problems by adding ALUO S 18.88. 050.B which provides: "Street Grade. Street grades measured at the street centerline for dedicated streets and flag drives shall be as follows: 1. Street and flag drive grades in Performance Standards Developments shall not exceed .a maximum grade of 15%. No variance may be granted to this section for public streets. Variances may be granted for flag drives for grades in excess of 15% but no greater than 18% for no more than 2001 . Such variances shall be required to meet all of the criteria for approval as found in 18. 100. Flag drives serving structures greater than 24' in height, as defined in 18 .08.290, shall provide a Fire- Work Area of 20' by 40' within 50' of the structure. The Fire Work Area requirement shall be waived if the structure served by the drive has .an approved automatic sprinkler system installed. Flag drives and work areas shall be deemed Fire Lanes and , subject to all requirements thereof. Flag drives greater than 250' in length shall provide a turnaround as defined in the Performance Standards Guidelines as provided in 18.88.090. (Ord. 2663 , 1992) 2 . Where topography requires a grade greater than 15%, a grade of no greater than 18%, measured at the street centerline, may be permitted for no more than 200 feet. 3 . No street grade shall exceed 18%. Streets requiring grades exceeding 18% shall 'be considered PAGE 2-SEITZ FINAL DECISION, March 16, 1993 (p:Phnningx=itz.rn unacceptable. No variances may be granted which permit a road grade greater than 180. " These standards were added after discovering that previously approved subdivisions with streets exceeding these. grades were of great concern to our Fire Chief and many citizens. His and their concern was that fire suppression efforts are delayed because the response time by fire apparatus is slower on such steep streets and difficult, if not impossible, on such streets when covered with ice. We make no finding in this decision as to whether the street in this proposed subdivision exceeds the new standards. What we do find is that the ordinance change noted above is of such significant importance that all proposed subdivision development should be subjected to it. These standards represent a significant shift in public policy. They are not standards with minimal impact. Based on the entire record and testimony received on these matters, the council decides that the request to file an amended application is denied for the reasons cited above. Because we have decided that the amended application may not be filed, we then decide that the original application is denied for the reason that the street length exceeds the maximum allowed under the land use ordinance standards in existence at the time the application was filed. The maximum allowable length was, and still. is, 500 feet. See ALUO §18 . 88 . 060.A. 6. After the application was filed and after the first LUBA decision in this case (Sully v. City of Ashland, Or LUBA _, (LUBA No. 90- 144 , March 12 , 1992) , the ordinance was changed as follows: "Dead End. Only lanes may be dead end roads. No dead end road shall exceed 500 feet in length, not siluthiig the rk�7:`ttKp12r1j�Y. Dead end roads must terminate in an improved to"r'narouni as defined in the Performance Standards guidelines adopted pursuant to Section 18.88.090. (Shaded language added. ) LUBA interpreted in the Sully case, supra, that our ordinance, prior to the above noted amendment, meant that a dead-end street must be measured to include the turnaround. We find that the street length including the turnaround as submitted in the original application exceeds 500 feet and therefor the application for outline approval is denied. Adopted by the city council on March 16, 1993 . Mayor Attest-City Recorder PAGE 3-SEITZ FINAL DECISION, March 16, 1993 (p:phmingkciu.fid) +CFN,`°Q >ema ran dum X410%, March 9, 1993 Z0: Mayor and City Council ram: Ashland Historic Commission IT�I;Pty: DEMOLITION REQUEST FOR 267 EIGHTH STREET The Ashland Historic Commission has agreed the house at 267 Eighth Street is not structurally sound and is supporting the demolition request. Attached are.criteria submitted by Ken McCulloh,the Cultural Resource Inventory Survey Form completed by Kay Atwood in October of 1988,the evaluation/rating sheet which she used in determining the final score, a letter from contractor Dave Greene, and the Historic Commission minutes of the March 3, 1993 meeting. EVALUATION CRITERIA FOR MOVING/DEMOLITION IN THE ASHLAND HISTORIC DISTRICT The following is a list of questions to be answered when applying for a permit to either move or demolish a structure in the Ashland Historic District: 1) What is the address of the structure? 2) What is the age of the structure? 3) If the structure has been included on the Heritage Landmarks List, what is its ranking (Primary, Secondary, Compatible or Non-contributing)? S�-COe.:t�Y "4) What is its overall point rating? i5) What are the ratings in the Architectural, Environmental and Historical categories? 11 7 'Q� 6) If this is a primary or secondary structure, what are the reasons behind the request for this moving/demolition permit? So -r-4-3r�'C Tµ>✓ Sim m"° 4 � C- 7) What is/are the specific section(s) of the Ashland City Code which are being cited as reasons for the move/demolition? FIA5 `(PE Ot'- �ge��Ti2uGt l Ok l Ma:� i a£ -S�T�' 1cTu G La i �I St AI r. 8) What is the current zoning of the structure? 9) If it is to be moved, what is the zoning into which it will be moved? The following is a list of the criteria used to evaluate the merits of granting a moving/demolition permit in the Ashland Historic District: ✓1) Does the structure meet the minimum criteria adopted for inclusion on the final Heritage Landmarks List? 2) Is the building structurally sound? Has it been condemned? Can the structure be restored for costs comparable to constructing a new building of the same size and VaIU �� 1 � �3U�Lbhfu 15 NOTryQV��'IJR�IL 30VNC� LONS�eUMot Go _@ vxJv� P ScbN�F�GANTLY H��NEf2 TFda6J A� N / 6vILD1(JC�. 3) Do the existing configuration of the house and the uses permitted in the zone make the retention of the structure unfeasible and an unreasonable hardship on the property owner? y 4) Why is it necessary to move or demolish the structure? �hMl1GC Tt� 1=0V Nt��T(ON ENO f2G1�� TC) C_—X ✓t_ S( JM To .i1? , TYPE 6P LOcuSTi2UG� l0 N -cz�aT� 7J M3T 5) How will moving or demolishing this structure contribute to the historic character of the neighborhood? KtF—w to 0%J St To �utr: r / W[ Tl� t��STO21< fLl� N/-)�'rV2E O 1>sj-2jGT W�u.. E. A(°�-c= 'r'O TO FSEZT'E�z f�15S 6) What wreplace the struc ur e fit is moved or demolished? 7) What impact will this new use of the property have on the historic character of the neighborhood? a He-JSG: wiL-t- c,oru-riNuE 'T-0 HA`11 7H : %AM. ;\ A , OPM2T'Y 8) If the structure is to be moved, what impact will the building have in its new locale? N /a 9) If left in place, what use could the structure be put to in its current zone? SidSONP�L QE—.NYGa\, WOF 71.10P 10) If the structure is to be moved, will it be restoreK d? Briefly, how will the restoration be accomplished? 11) If the structure is to be demolished, will the materials be recycled? 12) What effect will the move have on the structure's chances of being included on the National Historic Register? N(A 13) If this is a proposed move, what will become of the structure if the application is denied? 14) Based on the numerical ratings, are there compelling arguments with regards to Architecture, Environment, or History which would be grounds for denying a moving or demolition permit? •.lO ASHLAND CULTURAL RESOURCE INVENTORY SURVEY FORM COUNTY: JACKSON IDENTIFICATION: 11ist Name Neeley-Settles House Date of Construction: 1903 (est. ) Common Name: Original Use. Residence Address : 267 Eighth Street Present Use.: Residence Ashland, Oregon Architect : Owner: Whitmore Br ce ree Road Builder: 4158 Anderson Style: vernacular Ashland, Oregon x Bldg. —Struc. _Dist . Obj . T/R/S: 39S lE 9 Ranking: Secondary Map No: 9Ag Tax Lot : 1400 Addition : Iroad 1884) Block: G Lot : 33 , 3 uad: Ashland THEME: . Statewide Inventory of Historic Properties Theme: 6d. . _Archaeology _Industry —Mining —Agriculture —Military —Social/Education x Commerce _Politics/Government—Transportation Exploration and Settlement —Religion Other .DESCRIPTION: Plan Type/Shape: T-shaped .w/additions No. of Stories: One Foundation Material:. Concrete Basement (Y/N) : —CrawT space Roof Form and Material: Gab e, intersecting ridge, compositions ing e Wall Construction : Wood frame Structural Frame: Primary Window Type: One-over-one ou a ung, Exterior Surfacing Materials: Plywood panel.. Decorative Features: Other: Condition: _Excellent Good xFair Poor Moved(Date) Exterior Alterations/Additions (Dated ) Noteworthy Landscape Features: Associated Structures: Known Archaeological .Features: Negative No: Roll 31-32 Recorded By: C1 /Atwood Slide No: Date: 1 May 1984/5 Octo er SHPO Inventory No: 21 SETTING: This single story wood frame dwelling is located on Lots 33 and 34 of Block G on the West side of Eighth Street in the Railroad Addition of Ashland, Oregon. SIGNIFICANCE: On July 6, 1905 Lewyel Settles , bought this residence from L. Neeley for $500. Alexander Hunsaker of Walla Walla, Washington had purchased four lots from George Andrews. in November 1892 for $270 . He sold the lots .to Fred Oman of Clatsop County in December 1898 and in 1903 L. Neeley bought a portion of theJand; Lots 33 and 34, from Oman. Neeley probably .had a small house constructed soon after. Lewyel .Se.ttles, who acquired the- property in 1905, worked . in Ashland as -a laborer. His family retained ownership until 1921. SOURCES CONSULTED: Jackson County Deed . Records, Volume .25, page 371 Jackson. County Deed. Records, Volume 34, page 339 Jackson County Deed Records; Volume -48, page' 404 Jackson County Deed:"Records , Volume- 48, page 456 Jackson County Deed Records , Volume 52, page 602 Polk's Jackson,. Josephine: .and .Douglas County Directory 1910 Polk's Jackson .County Directory 1912 Sanborn Fire _Insurance Maps, 1911 ASHLAND CULTURAL RESOURCE INVENTORY SURVEY FORM Name: Neeley-Settles House T/R/S: 39S IF 9 Address :267 Eighth Straar Map No: 9AB Tax Lot : 1400 Ashland Oregon Quadrangle : Ashland (1953) Negative No. : Roll 31-32 Slide No. : n Qr x..31 coI SLY'/J'r- � Y�`J�'\� Y � :� � i•\�� J7 b Ps* - �• / � ) �O 9 �2J �0 Graphic and Photo Sources : City or Ashland Topographic Map; Jackson County Assessor SHPO Inventory No. : 21 ASHLAND CULTURAL RESOURCE INVENTORY Evaluation/Rating Sheet Architecture SITE NUMBER ( 35 possible points ) - LIC. #17727 Dave Greene Construction 367 OXFORD STREET ASHLAND, OREGON 97520 PHONE: 482.8244 February 5, 1993 Kenneth McCulloh 267 8th. St. Ashland, OR 97520 Ken: Thank you for requesting my services in evaluating the existing structure at 267 8th. St. My recommendation is to replace the existing structure with . .e one designed for the period style of the Railroad District. The reasons for this recommendation are basically as follows: -- Existing structure has no foundation and has settled considerably out of level. -- There is considerable dry rot and inadequate clearances underneath. -- Existing floor system overspanned and inadequate. -- Single wall construction throughout, i. e. 1x12 on end for bearing walls. -- Windows and doors inadequate for todays standards. -- Appears to be extensive fire damage to attic area and roof structure. -- existing wiring and plumbing inadequate. -- Most of interior has been gutted. -- Existing front porch is rod•ted and needs to be replaced. -- Structure has been resided with aluminum siding. In my opinion it would be economically unfeasable to repair/ remodel this structure. The better option for you would be to design a new structure that would be more compatable with the new home you have added behind and wiprch would be an assett to the existing neighborhood. T�h& you, D ve Greene Demolition Request for 267 8th Street Lewis stated he had toured the structure. The evaluation submitted by the applicant is straight forward and he will support the demolition request. Ken MCCulloh submitted elevations of what will replace the structure and photos of what exists. Ennis moved to recommend approval of this request to the City Council because of the poor condition of the structure and the expense of bring it up to current code, with the condition the width of the windows on the alley side of the new structure be matched with those of the new rear addition. Johnson seconded the motion and it passed unanimously. Review of the Proposed Cantwell's Market Skibby passed around a photo of the original building located at 310 Oak Street. Tom Giordano presented a revised drawing from what was submitted for the Review Board and noted the changes. Skibby pointed out the replication areas of the armory. Giordano stated he has simplified the tower and the plans from the original. Giordano also stated an LID is being formed for undergrounding of utilities, new street lights, sidewalks, etc. George Kramer, 386 North Laurel Street, said he felt the design is going in the right direction, but he is still concerned about the armory, which is on the National Register of Historic Places, and the "earlying up" of Cantwell's Market because it is not historically accurate. He said the City should have a consistent approach because the Commission has fought against recreation architecture in the past. He thinks it is a wonderful project, but by simplifying the design, it will keep the integrity of the National Register building. Giordano said there will be harmony, but it will not be the same. Color and material (texture) will be different. The Commission concurred with the changes he had made, and Kramer agreed he could live with them also. BUILDING PERMITS Permits reviewed by members of the Historic Commission and issued during the month of February follow: 135 Coolidge Street Hector Aleman Addition 40 Water Street Jim Hibbert Interior Remodel 121 Manzanita Street Joe Farli Fire Damage Repair 41 North Main Street Dave Lewis Remodel Ashland Historic Commission Minutes March 3, 1993 Page 5 MEMO TO: Mayor and City Council FROM: G. Philip Arnold I SUBJECT: Waste Water Treatment Funding President Clinton' s proposed $30 billion. Economic Recovery Program includes $16 billion for public works projects, of which $1 billion . is designated for sewage treatment . Information comes from the popular news media and I have not seen any copies of official documents , it is my understanding that the $16, 000 , 000 . projects will be in the form of grants to local jurisdictions for these projects . Of course, as the process winds its way through Congress the amounts are subject to change. I think we should ask the Administrator to write a letter on our behalf to Senators Hatfield and Packwood and Congressman Smith, and perhaps others, suggesting our support for the public works bill and describing our need for sewage treatment plant upgrade. I think we should acquaint these members of Congress with the reason for our need for sewage treatment plant upgrade at this time, the benefit to the Bear Creek basin, the potential costs , and our thorough exploration of wetlands and natural alternatives , as well as our evaluation of more traditional methods in dealing with sewage treatment. If we can interest one of the persons in Congress representing us in our project, at this stage, the legislation itself might reflect some preference for our type of project and we could place ourselves in good stead for an application for a grant when the legislation is completed. In addition to the nature of our project, itself, our timing will coincide with the national goal of job creation within the near future. RESOLUTION NO. 93- A RESOLUTION APPROVING AN AGREEMENT WITH THE BONNEVILLE POWER ADMINISTRATION FOR RECIPROCAL OPERATION. AND EMERGENCY REPAIRS. WHEREAS, the Bonneville Power Administration and the City of Ashland cooperate to operate and repair each other's facilities at the request of the other party under emergency conditions. WHEREAS, this arrangement should be recognized by formal agreement. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council as follows: SECTION 1. The attached Contract No. DE-MS79-92BP93666 with the Bonneville Power Administration is hereby approved. SECTION 2 . The Mayor and City Recorder are hereby authorized to sign the agreement on behalf of the City. The foregoing Resolution was READ and DULY ADOPTED on the 16th day of March, 1993 . Nan E. Franklin City Recorder SIGNED and APPROVED this day of March, 1993 . Catherine M. Golden Mayor (dAb dan\bpa\repr.Rea) �,Exr of fi Department of Energy s + Bonneville Power Administration r� Eugene District Office s�rrr �e� 211 East Seventh Avenue Eugene,OR 97401-2722 February 22, 1993 In reply refer to: LG Mr. Brian Almquist City Administrator City of Ashland, City Hall Ashland, Oregon 97520 Dear Brian: Enclosed are three copies of a General Reimburseable and Operation and Maintenance Agreement. This agreement will cover all instances of Bonneville doing reimburseable work or maintenance for Ashland. The initial agreement provides for Bonneville maintaining Ashland's voltage regulator at Nevada Street Substation. If the voltage regulator is subsequently moved to any other Bonneville point of delivery, Bonneville maintenance will continue. Please note. If the voltage regulator fails in service, Ashland must provide a replacement. Bonneville does not stock voltage regulators. If you find the agreement acceptable, please: 1. prepare a council resolution(prepare one copy for Bonneville) authorizing signature of the agreement; 2. have Bonneville's copy of the resolution and two copies of the agreement signed on behalf of Ashland; and 3 return one originally signed copy of the resolution and the two executed copies of the agreement to us. The remaining copy of the agreement is for your files. You will receive a fully executed copy. Please call Bob Rasmussen at 465-6953 with any questions. Sincerely, iffel Manager Eugene District Enclosures Contract No. DE-MS79-92BP93666 10-23-92 REIMBURSABLE AND O&M AGREEMENT executed by the UNITED STATES OF AMERICA DEPARTMENT OF ENERGY acting by and through the BONNEVILLE POWER ADMINISTRATION and THE CITY OF ASHLAND Index to Sections ---------°°-----------------°----°---------------------°------...........-----°--...°--------......--------- Section................................................................................................................Page 1. Term of Agreement..................................................................................................3 2. Exhibits.........................................................:..........................................................3 3. Revision of Exhibits.................................................................................................3 4. Reimbursable Work...................................................:.............................................4 5. Removal of Facilities................................................................................................6 6. Salvage.....................................................................................................................6 7. Duties of Bonneville.................................................................................................7 8. Duties of the City...............................................: ............7 . ......................................... 9. Extension of Time....................................................................................................7 10. Ownership of Facilities............................................................................................7 11.Operation, Maintenance, and Removal of Facilities by Bonneville and PaymentTherefor....................................................................................................8 . 12.Operation, Maintenance, and Removal of Facilities by the City and PaymentTherefor....................................................................................................9 13.Hazardous Materials............................................................................................. 11 14.Permit.....................................:.............................................................................. 12 15. Liability ..........................................................:.................................................... 12 i Exhibit A(Provisions Required by Statute or Executive Order, dated 3/16/82).........3 Exhibit B (Reimbursable Work)....................................................................................3 Exhibit C (Facilities Operated and Maintained by Bonneville at City Expense)..........................................;........................................................................3 Exhibit D (Facilities Operated and Maintained by the City at Government Expense)...................................................................................................................3 ------------------------------------------------------------------------------------------------------------------- This REIMBURSABLE AND O&M AGREEMENT (Agreement), executed 19, by the UNITED STATES OF AMERICA(Government), Department of Energy, acting by and through the BONNEVILLE POWER ADMINISTRATION (Bonneville), and THE CITY OF ASHLAND (City), a municipal corporation of the State of Oregon, WITNESSETH : WHEREAS the parties hereto, on December 18, 1981, executed a power sales contract, designated as Contract No. DE-MS79-81BP90432 (which, as amended or replaced, is hereinafter referred to as "Power Sales Contract") which provides for the sale to the Utility of its firm power requirements by Bonneville; and WHEREAS the City may, from time to time, request Bonneville to design, construct, and install City facilities, including any component thereof, which are interconnected with the Federal Columbia River Transmission System (FCRTS); and WHEREAS the parties hereto desire to provide for such design, construction, and installation upon the approval of Bonneville when the parties determine that such design, construction, and installation are mutually beneficial; and WHEREAS, from.time to time, the parties wish to provide for Bonneville to operate and maintain facilities owned or leased by the City, and for the City to operate and maintain facilities owned or leased by Bonneville as set forth in this Agreement; and 2 WHEREAS Bonneville is authorized pursuant to law to market electric power and energy generated at various federal hydroelectric projects in the Pacific Northwest, or acquired from other resources, to construct and operate transmission facilities, to provide transmission and other services, and to enter into agreements to carry out such authority; NOW, THEREFORE, the parties hereto mutually agree as follows: 1. Term of Agreement. This Agreement shall be effective at 2400 hours on the date of execution (Effective Date) and shall continue in effect until terminated by either party upon one-year written notice to the other. All liabilities incurred hereunder shall be and are hereby preserved until satisfied. 2. Exhibits. Exhibits A through D are hereby made a part of this Agreement. In Exhibit A, the City shall be the "contractor". 3. Revision of Exhibits. (a) Exhibit B: Reimbursable work. Bonneville shall prepare, for execution by the parties hereto, an additional table to Exhibit B each time the parties agree that additional work is to be performed hereunder. Such table shall specify the facilities to be installed, the work to be performed by each party, the reimbursable amount, terms of the ownership of facilities, and provisions for operation and maintenance. Upon execution by the parties, each additional table to Exhibit B shall be attached to and deemed to be a part of this Agreement and shall be effective on the date specified therein. (b) Exhibits C and D: Operation and Maintenance. Tables may be added to Exhibits C and D, or existing tables of such exhibits may be revised, to add or delete facilities and equipment to be operated and maintained as the parties may agree. Each such table shall specify the facilities to be operated and maintained, 3 location of the facilities, ownership of facilities, annual operation and maintenance charges, and monthly operation and maintenance payments. Upon execution by the parties, new or revised tables to Exhibits C and D shall be attached to and deemed to be a part of this Agreement and shall be effective on the effective date specified therein. If Bonneville or the City, as appropriate, determines that the charges specified in Exhibit C or D must be adjusted to conform to each such party's current costs of operating and maintaining like facilities, such party may revise such charges upon 90 days written notice to the other party, but not more often than once every 12 months provided, however, that any revisions to such charges shall be by mutual consent of the parties. A revised Exhibit C or D incorporating such revised charges shall be prepared by Bonneville and made a part of this Agreement effective as of the date specified in such notice. 4. Reimbursable Work. (a) The City hereby agrees to pay to Bonneville an amount, equal to the estimated cost to Bonneville of performing the work specified in each table of Exhibit B, to be held in an account (Account) established for this Agreement. Such amount shall be used only for payment of the actual cost, including overhead costs, of performing the duties pursuant to sections 6 and 7 which are to be done at the City's expense and shall be specified in each such table of Exhibit B. The City shall make payments as provided in the appropriate table of Exhibit B, in amounts and at the times requested by Bonneville. If at any time Bonneville determines that such amounts are insufficient to pay the actual cost of completing Bonneville's duties, the City shall advance to Bonneville, when Bonneville, upon written notice, requests and in such installments as may be specified by Bonneville, such additional moneys as Bonneville estimates shall be required for such completion. If payments are not received on the scheduled due 4 date, Bonneville may (1) stop work in progress, or (2) accrue interest on the amount due from the scheduled due date to the date paid at the higher of the Department of Treasury's current value of funds rate or the Bonneville cost of borrowing rate, or (3)both. (b) The cost of performing the work and furnishing the materials referred to in section 7, as such work and materials relate to the appropriate table of Exhibit B, shall be proper and reasonably incurred charges against the Account, and shall be determined by charging the cost elements exclusive of interest in the same reasonable and prudent manner as if Government funds were being expended, including among other items, salaries and wages and employee benefits, materials and supplies, equipment rental and associated depreciation and transportation costs, and an overhead rate specified in such table in Exhibit B. (c) If at any time Bonneville requests the City to advance additional moneys pursuant to subsection 4(a) for work specified in a table of Exhibit B, Bonneville shall, within a reasonable time after the City so requests, make a full accounting. to the City showing the receipts, expenditures, adjustments for salvage values, and the balance of the Account. Bonneville shall, at the same time, submit a statement to the City showing in detail Bonneville's estimate of the additional moneys required to pay the cost of completing Bonneville's responsibilities as specified in section 7. (d) Within a reasonable time after completion of the work specified in each table of Exhibit B for which the Account has been established pursuant to the terms hereof, Bonneville shall make a full accounting in regard to such work to the City showing the receipts, expenditures, adjustments for salvage values, and . the balance of the Account. Bonneville shall remit to the City any unexpended balance of the Account within a reasonable time thereafter or bill the City for 5 any appropriate costs in excess of the deposits in the Account. The City shall pay any excess costs within 30 days of the date of the bill. 5. Removal of Facilities. (a) If requested by the City, or if Bonneville determines it is necessary, Bonneville shall, at the City's expense, remove and return to the City the salvable facilities which are owned by the City as described in Exhibit C. After such removal, Bonneville may, at the City's expense, return the Government's facilities altered under the,terms of this Agreement to the configuration existing before this Agreement was executed, or as mutually agreed by the parties. Any payment made by the City under this subsection shall be under the Account, pursuant to the provisions of section 4. (b) If Bonneville requests, or if the City determines it is necessary, the City shall, at Bonneville's expense, remove and return to Bonneville the salvable facilities which are owned by the Government, as described in Exhibit D. After such removal, the City may, at Bonneville's expense, return the City's Exhibit D facilities altered under the terms of this Agreement to the configuration existing before execution of this Agreement, or as mutually agreed by the parties. Any payment made by Bonneville under this subsection shall be under the Account, pursuant to the provisions of section 4. 6. Salvage. At any time before completion of the duties specified in each table of Exhibit B, the City upon written notice to Bonneville, may elect to have the salvable equipment installed pursuant to such table, removed and returned to the owner. In such event, Bonneville will cease all work performed pursuant to such table and proceed(1) with removal and restoration of the facilities altered hereunder, or (2) as agreed to by the parties. The City shall advance to Bonneville, when Bonneville so requests and in such installments as Bonneville may specify, any additional moneys Bonneville estimates shall be required for such work. Any 6 uncommitted funds remaining in the Account on the effective date of the City's election to remove and salvage facilities shall be applied to Bonneville's cost of such removal. 7. Duties of Bonneville. (a) Bonneville shall perform the duties specified for it in each table of Exhibit B. (b) All work done at the City's expense hereunder shall be performed in whole or in part by force account, by contract, or by both, in the same manner and subject to the same limitations as if all funds being expended therefor were Government funds. 8. Duties of the City. (a) The City shall perform the duties specified for it in each table of Exhibit B. (b) The City may perform such duties in whole or in part by force account, by contract, or by both, in accordance with prudent utility practices. 9. Extension of Time. Completion dates specified for either party in each table of Exhibit B shall be extended for a time equivalent to such delays, if any, as are caused by events which such party could not have reasonably avoided by the exercise of reasonable diligence and foresight. 10.Ownership of Facilities. (a) Title to and ownership of facilities shall be as specified in each table of Exhibit B, except those parts of such facilities that cannot be removed without irreparable damage to Government property. Title to and ownership of such excepted parts shall be and remain in the Government. (b) The City shall identify its facilities installed in Government facilities under each table of Exhibit B by permanently affixing thereto suitable markers plainly stating that the property so identified is owned by the City. 7 11. Operation, Maintenance. and Removal of Facilities by Bonneville and Payment Therefor. (a) Bonneville will consult with the City prior to any planned outage of equipment for maintenance to determine: (1) the length of a mutually acceptable period of time, prior to the outage, required by the City to prepare for the outage and (2) the length of a mutually acceptable period of time in which to accomplish the required maintenance. (b) Bonneville, at the City's expense, shall: (1) operate and maintain the City's facilities, described in Exhibit C, in the same manner in which Bonneville operates and maintains similar facilities of the Government; and (2) operate and maintain the Government's power system control facilities which are necessary to integrate the City's facilities, described in " Exhibit C, with the Government's control system and, from time to time, when Bonneville determines it is necessary pursuant to subsection 11(0, modify or replace such Government power system control facilities. (c) The City shall, for such maintenance specified in subsection 1l(b)(1) above and upon election by Bonneville, either: (1) provide all replacement parts at City expense; (2) reimburse Bonneville for parts Bonneville may provide; or (3) replace such parts,provided by Bonneville, in kind at City expense. (d) In the event of a major failure of any of the facilities specified herein, the parties shall use every reasonable effort in good faith to negotiate and execute a mutually acceptable agreement providing for the replacement, repair, or removal of City owned or leased equipment at City expense. s (e) Commencing on the Effective Date specified in Exhibit C, the City shall pay Bonneville the monthly payment specified in Exhibit C for the duties specified in subsection 11(b) above. Except for the cost of the re placement parts pursuant to subsection 11(c) above, and major failure described in subsection 11(d) above, such monthly payment shall constitute payment in full for the cost of the operation and maintenance during each month. Billing for these services shall be included in the Wholesale Power Bill. If service is for less than or more than the normal billing month, the monthly payment stated in Exhibit C shall be adjusted appropriately. Payments made-by the parties under this subsection shall not be part of the Account. (f) The City agrees to bear the cost of modifying or replacing any of the power system control facilities associated with the City's facilities specified in Exhibit C if and when Bonneville notifies the City that such action is necessary to make the operation of such facilities compatible with the operation of Government facilities. Bonneville shall provide reasonable written notice to the City consistent with the availability of facilities and budgetary planning. Any. such modification or replacement of facilities shall be required only (1) when Bonneville, in keeping with prudent utility practice, replaces or modifies similar facilities owned by the Government at the same location; (2) as a part of a programmed project involving a significant portion of the Government's system; or(3)by mutual agreement of the parties. 12.Ooeration. Maintenance. and Removal of Facilities by the City and Paymen Therefor. (a) The City will consult with Bonneville prior to any planned outage of equipment for maintenance to determine: (1) the length of a mutually acceptable period of time, prior to the outage, required by Bonneville to prepare for the outage and 9 (2) the length of a mutually acceptable period of time in which to accomplish the required maintenance. (b) The City, at the Government's expense and as described in Exhibit D, shall: (1) operate and maintain the Government's facilities, described in Exhibit D, in the same manner in which it operates and maintains similar facilities of the City; and (2) operate and maintain the City's power system control facilities, which are necessary to integrate the Government's facilities, described in Exhibit D, with the City's control system and, from time to time, when the City determines it is necessary pursuant to subsection 12(f), modify or replace such City power system control facilities. (c) Bonneville shall, for such maintenance specified in subsection 12(b)(1) above and upon election by the City, either: (1) provide all replacement parts at Bonneville expense; (2) reimburse the City for parts the City may provide; or (3) replace parts, provided by the City, in kind at Bonneville expense. (d) In the event of a major failure of any of the facilities specified herein, the parties shall use every reasonable effort in good faith to negotiate and execute a . mutually acceptable agreement providing for the replacement, repair, or removal of Government owned or leased equipment at Government expense. (e) Commencing on the Effective Date, specified in Exhibit D, Bonneville shall pay the City the monthly payment specified in Exhibit D for the duties specified in subsection 12(b) above. Except for the cost of the replacement parts pursuant to subsection 12(c) above, and major failure described in subsection 12(d) above, such monthly payment shall constitute payment in full for the cost of operation and maintenance during each month. Payment for these .10 services will be included in the Wholesale Power Bill. If service is for less than or more than the normal billing month, the monthly payment stated in Exhibit D shall be adjusted appropriately. Payments made by the parties under this subsection shall not be part of the Account. (0 Bonneville agrees to bear the cost of modifying or replacing any of the power system control facilities associated with the Government's facilities specified in Exhibit D if and when the City notifies Bonneville that such action is necessary to make the operation of such facilities compatible with the operation of City facilities. The City shall provide reasonable written notice to Bonneville consistent with the availability of facilities and budgetary planning. Any such modification or replacement of facilities shall be required only (1) when the City, in keeping with prudent utility practice, replaces or modifies similar facilities owned by the City at the same location; (2) as a part of a programmed project involving a significant portion of the City's system; or(3)by mutual agreement of the parties. 13.Hazardous Materials. (a) Bonneville shall, at the City's expense, assure compliance with Bonneville's polychlorinated biphenyl (PCB)policy and guidelines, as well as any other Bonneville hazardous material policies and guidelines which are in effect at the time Bonneville performs the duties specified in sections 7 and 11 above. (b) The City shall, at Bonneville expense, assure compliance with Bonneville's polychlorinated biphenyl(PCB)policy and guidelines, as well as any other Bonneville hazardous material policies and guidelines which are in effect at the time the City performs the duties specified in sections 8 and 12 above. (c) The parties agree to comply fully with the substantive requirements of all applicable federal, state, and local environmental laws and to mitigate and abate adverse environmental impact accordingly. The City shall assure compliance with Bonneville's adopted policy and guidelines for secondary oil containment in substations. Each party shall be responsible for the cost of compliance incurred for their own facilities, even when those facilities are located on the property of the other party. 14.Permit. Each party grants to the other party a permit to, among other matters, enter the property of the other to construct, install, test, maintain, inspect, replace, operate, and remove facilities associated with this Agreement. 15.Liability. Bonneville and the Board agree that neither party is the agent or principle for the other and the parties agree that they will not represent to any other party that they act in the capacity of agent or principal for the other. 12 IN WITNESS WHEREOF, the parties hereto have executed this Agreement in several counterparts. UNITED STATES OF AMERICA Department of Energy Bonneville Power Administration By Lower Columbia Area Manager Name Print or Type Date: THE CITY OF ASHLAND By Name Print or Type Title Date ATTEST: By Name Print or Type Title Date (W-Ctto_aEN ILAS 13 Exhibit B Table 1, Page 1 of 1 Contract No. DE-MS79-92BP93666 The City of Ashland Effective at 2400 hours on the Effective Date Reimbursable Work [None] (W-CRO_GEN.RAM 14 . Exhibit C Table 1, Page 1 of 1 Contract No. DE-MS79-92BP93666 The City of Ashland Effective at 2400 hours on the Effective Date Facilities Operated and Maintained by Bonneville at City Expense 1. On November 27, 1991, the City picked up load through Bonneville's mobile transformer bank and the City's bus voltage regulator installed in PacifiCorp Electric Operations' (Pacific) Ashland Substation. In exchange for the benefits that Bonneville will receive from having the voltage regulator installed at this point of delivery, Bonneville agrees that the monthly payment pursuant to section (11) (e) hereof for regulator maintenance shall be zero. It is also the intent that Bonneville will maintain the voltage regulator with no monthly.payment by the City if the regulator is relocated to another location. 2. Bonneville's responsibility is limited to routine preventive maintenance. Major failure of the regulator will be handled pursuant to subsection 11(d) of this agreement. Annual O&M Location Facility Charge Pacific's Ashland City's Bus Voltage Regulator no charge Substation Total no charge Annual Charge for Operation &Maintenance: no charge U Monthly Payment: no charge 1/ The annual charge for operation and maintenance has been adjusted to allow 12 equal monthly payments. a G-CRO_GEN.RAS) 15 Exhibit D Table 1, Page 1 of 1 Contract No. DE-MS79-92BP93666 The City of Ashland Effective at 2400 hours on the Effective Date Facilities Onerated and Maintained by the City at Government Expense [None] (LG-CRO_GEN.RAS) 16