HomeMy WebLinkAbout1993-0601 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it
is the subject of a public hearing which has been closed. If you wish to speak, please rise and after
you have been recognized by the Chair, give your name and address. The Chair will then allow
you to speak and also inform you as to the amount of time allotted to you. The time granted will be
dependent to some extent on the nature of the item under discussion, the number of people who
wish to be heard and the length of the agenda
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
JUNE 1, 1993
/I. EXECUTIVE SESSION: 7 :00 P.M. , Civic Center Conference Room, to
discuss litigation likely to be filed pursuant to O.R. S.
192 . 660(1) (h) .
II. PLEDGE OF ALLEGIANCE: 7: 30 P.M. , Council Chambers
III. ROLL CALL
IV. APPROVAL OF MINUTES: Regular Meeting of May 18, 1993; and
Adjourned Meeting of May 24, 1993 .
V. SPECIAL PRESENTATIONS:
1. Proclamation - "Crosswalk Awareness Week" June 6-12, 1993.
VI. CONSENT AGENDA:
1. Minutes of Boards, Commissions, and Committees. /
2 . Departmental Reports.
3 . Approval of Mayor's appointments as follows:
a. Lindsay Heard to the Traffic Safety Commission for a term
expiring April 30, 1994.
b. Mark McInteer to the Bicycle Commission for a term
expiring April 30, 1994.
4. Memo from Fire Chief regarding fire protection services in
unprotected areas.
5. Memo from Public Wks. Director requesting a public hearing on
July 20, 1993 for adoption of the Water Filter Plant
Facilities Plan.
6. Memo from Public Works Dir. concerning continuation of the
Wastewater Treatment Plant Facilities Plan hearing to July 6,
1993.
7. Finance .Director's Financial Report for April 1993 .
8. Response from Senator Packwood regarding funds for Ashland
sewage treatment plant under Economic Recovery program.
9. RVCOG Director's Monthly Briefing Report.
VII. NEW & MISCELLANEOUS BUSINESS:
1. Letter from residents on Clay Street requesting pedestrian way
improvements on Clay St. between. E. Main and Hwy. 66.
2 . Letter from Chair of Planning Commission requesting study
session with City Council.
3 . Letter from Bureau of Labor & Industries concerning
enforcement of new ordinance prohibiting discrimination in
housing and employment based on sexual orientation or
handicap.
VIII. PUBLIC FORUM: Business from the audience not included on the
agenda. (Limited to 3 min. per speaker and 15 min. total)
IX. ORDINANCES RESOLUTIONS & CONTRACTS:
1. Second reading by title only of "An ordinance amending
Sections 10. 110. 020.B, 10. 110. 030.A, 10. 110. 030.B,
g2�=� 10. 110. 040.A. 1 and adding Section 10. 110. 020.J of the Ashland
Municipal Code to prohibit discrimination in housing based on
sexual orientation and disability" .
�/2. Second reading by title only of "An ordinance amending the
Q a 7s/ Comprehensive Plan Map of the City of Ashland, modifying the
signation of property at 675 Carol Street from Single Family
Residential to Open Space" .
J First reading by title.only of "An ordinance amending Sections
4 . 34. 010, 4. 34 . 020, 4 . 34. 030, 4. 34. 040, 4 . 34. 050 and 4 .34. 070
to clarify food and beverages subject to taxation and
modifying collection, reporting and appeal requirements" .
-'4 . Reading by title only of "A resolution amending Resolution
�SU 93 3G Nos. 92-55 and 92-58 setting water and sewer rates pursuant to
Sections 14 . 04. 030 and 14 .08. 035 of the Ashland Municipal
Code" .
✓5. Reading by title only of "A resolution declaring the canvass
of the vote at the election held in the City of Ashland,
Oregon on May 18 , 199311 , and Mayor's proclamation of same.
�� ✓6. Reading by title only of "A resolution transferring
appropriations within 1992-93 budget" .
/7 . Reading by title only of "A resolution revising rates for
electric service pursuant to Ashland Municipal Code Section
>�idrJ 14 . 16. 030. 11 .
X. OTHER BUSINESS FROM COUNCIL MEMBERS
XI. ADJOURNMENT
n
BUREAU
OF LABOR
AND INDUSTRIES
May 24, 1993
Mayor Kathy Golden
and City Council COMMI$$oNE ROBERTS
City of Ashland
20 East Main
Ashland, Oregon 97520
Dear Mayor Golden:
This letter is a follow-up to our telephone conversation of May 21, 1993
regarding the enforcement of the City of Ashland's new ordinance covering
sexual orientation as a basis of discrimination in employment and housing. As
I mentioned, the Oregon Bureau of Labor and Industries Civil Rights Division
enforces laws that prohibit discrimination in employment, housing, public
accommodation, and vocational trade schools. In addition, the Division
contracts with the City of Portland to enforce their ordinance prohibiting
discrimination in employment and housing based on sexual orientation and
source of income. This contract has been in effect since April 1992. During
this period, we have received 19 City of Portland complaints based on sexual
orientation. The Division is currently negotiating with the City of Corvallis
to enforce their discrimination ordinance covering sexual orientation, source
of income and Vietnam era status. The Corvallis contract will be finalized
within the next week. In addition to the two city contracts, we contract with
the U.S. Equal Employment Opportunity Commission to process employment
discrimination complaints that are within our joint. jurisdictions. And
finally we contract with the state's OR-OSHA Division to handle complaints
from employees who are retaliated against because of opposing unsafe or
unhealthy working conditions.
The Bureau's Civil Rights Division was contracted to enforce these laws
because of our long established record of providing an efficient and effective
administrative complaint processing system. To that end, we would like the
opportunity to enforce the City of Ashland's anti-discrimination ordinance
covering sexual orientation.
PORTLAND EUGENE PENDLETON BEND MEDFORD
800 NE Oregon St.#32 165 E 7th Street,Suite 220 721 SE 3rd,Suite 2 1250 NE 3rd,Suite 8105 700 E Main,Suite 105
Portland,OR 97232 Eugene,OR 97401 PO Box 730 Bend,OR 97701 Medford,OR 97504
(503)7314200 (503)686-7623 Pendleton,OR 97801 (503)3886330 (503)7766270
FAX(503)731-4069 FAX(503)686-7980 (503)276-7884 FAX(503)388-6273 FAX(503)7766270
FAX(503)276-2950
SALEM COOS BAY
3865 Wolverine St.NE;E-1 370 Central Ave.,Suite 510
Salem,OR 97310 - Coos Bay,OR 97420
(503)373-1447 AN EQUAL OPPORTUNITY EMPLOYER (503)269-4575
FAX(503)373-7636 FAX(503)267-3194
Mayor Kathy Golden
and City Council
. May 24, 1993
Page 2
For your information, I would like to briefly describe our administrative
process.
An individual claiming harm due to a possible violation of Oregon civil
rights law may either file a complaint with the Oregon Bureau of Labor and
Industries or file a private civil suit.
Upon acceptance of a civil rights complaint, an attempt is made to settle
the complaint before a full investigation is conducted. If settlement is
not reached, a thorough investigation of the allegations is made and a
notice of administrative determination is sent to both complainant and
respondent stating that there is or is not substantial evidence of
discrimination in the case.
If the Bureau determines that there is no substantial evidence, the case
will be closed. If there is substantial evidence of discrimination, an
attempt will normally be made to settle a complaint through conciliation.
If conciliation is not successful , the Commissioner may order an
administrative hearing.
The Division processes over 2,000 complaints per year, 96% are employment, 2%
housing and 1% public accommodation.
I would appreciate the opportunity to discuss contractual possibilities with
you and/or the City Council in the near future. I would also appreciate your
sharing this letter with the City Council . at its next meeting.
If I can be of assistance in this matter, please contact me at 731-4873.
Sincerely,
34ohnnie M. Bell , Administrator
Civil Rights Division
JMB:kc
ashland
APR 0 7 1993 �
'= '
�'' 2110 Creek Dr.
Ashland, x7520
----------------- -- April 5, 1993
City Council
Ashland, Or.
1de the undersigned ask that the city of Ashland
help to improve Clay Street between Hwy 66 and E. Main.
Our development Ashland Meadows is in the city
limits now. The developer Hank Albertson plans to
add 60 more units, all with entrance and egress to Clay.
Clay St. is a narrow 2. 1ane county road which
makes for dangerous and inconvenient walking, as well
as driving. It is used by walkers, many of us seniors,
and by exercise classes from the YMCA.
!,'e request that the city work to obtain funds from
the county, the federal govt. , the developers (both
As�land Meadows and Wing Spread ]'obile Home Park) as GZ ,1011q&
well as from the City of Ashland.
Yours truly,
r
i
mn
CLky S2`
BARBARA A. JARVIS
ATTORNEY AT LAW
1159 EMMA
ASHLAND, OREGON 97520
May 18,1993
Mayor Cathy Golden
Members of Ashland City Council
Ashland, Or, 97520
Re: Joint Study Session of City Council and Planning Commission
Dear Mayor Golden and Members of the City Council,
I have been directed by the Planning Commission to
request a Joint Study Session of the City Council and the Planning
Commission to discuss the hearings procedure for Planning Actions.
It was suggested that this study session be directed by the City
Attorney Paul Nolte. We would appreciate your setting a date for
this Study Session as soon as your schedules will allow.
Yours truly,
Barbara A. Ja ' , Chair
Ashland Planning Commission
cc: Paul Nolte
ROGUE VALLEY
Council of Governments
� 0 _
0 Boa W
.BRIEFING . . . eaaaara
May 14, 1993
From the In order to better communicate with the RVCOG Board members and
Director . . . the communities we serve, I will be sending you briefing sheets to let
you know about the activities of our organization. If you should be
interested in further information regarding any of the topics which
follow, please give me a call (664-6674). Attached is a survey sheet to
which we would appreciate your response so that these briefing sheets
can be helpful to you and the other elected officials you work with.
On a personal note, some health concerns (both for myself and my
family) have put me behind in meeting one-on-one with all our Board
members. I'm back on track now, and expect to schedule meetings in
the next two weeks.
Mary DeLaMare-Schaefer
RVTD/RYCOG On Monday, May 10th, staff from RVTD and RVCOG met for 6 hours
Relations . . . to discuss and identify issues of mutual concern. We met for 2
additional hours on May 12 to complete Monday's agenda. Mike
Borwick and I are currently preparing a presentation of these issues for
the joint meeting of the RVCOG executive committee and the RVTD
Board. (As an aside, I met with the RVTD Board at their regular
meeting on April 26th, and they are in favor of meeting with RVCOG.)
We have a lot of work ahead of us still, but we have made significant
strides in identifying concerns by both our organizations regarding our
work with each other.
Insurance Premium The bad news is that our insurance (general liability, auto, etc.) has
Savings . . . increased this year. The good news is, thanks to the persistence of
Cindy Cayer (RVCOG Finance Officer), our increase was reduced by
$1,349. Cindy was able to identify duplicate insurance items resulting
in those savings. Instead of a 96% increase in our premium, we will
have only a 6% increase. Cindy's expertise and hard work is a
valuable asset to RVCOG and we feel fortunate to have her on staff.
DSAC Member Liz Prendergast has been appointed to the Governor's Office of
Appointments Medical Assistance Program Advisory Council. This is a citizens'
to Key State-Wide advisory group for decisions relating to the state-wide Title XIX
Positions . . . Medicaid budget and the Oregon Health Plan.
Bill Kachmarik is resigning as Chair of the Disability Services
Advisory Council to take over as Chair of the Oregon Conference on
Disabilities (OCoD). The OCoD is a state-wide conference that will be
held in the Fall of 1993 for consumers, advocates, providers, public
an d private agencies, elected officials, and business and policy makers.
The purpose of the OCoD is to promote the health, development,
support networks, dignity and choice of persons with disabilities or
impairments, resulting in the greatest level of independence. Amber
Hamm has been appointed Treasurer for the OCoD.
Other DSAC RVCOG staff are assisting the DSAC with the update of the Disabilities
Activities . . . Resource Manual for Jackson and Josephine Counties. Last year the
DSAC sold nearly 100 copies of the manual. We expect to double the
distribution this year. All profit from the manual goes into
development of new manuals and brochures benefiting individuals with
disabilities.
(BRI)BRIPFMAY.0
Steve Ackerman is working closely with the Department of Corrections
in Jackson County to develop a pool of readers to read written
materials on to tape for the visually impaired. Southern Oregon
Citizens for Independent Living (SOCIL) is donating tape recorders and
tapes for the project. In addition to recording written documents, Steve
will also be recording the wide array of forms used by Senior and
Disabled Services Division.
Carol Langford Carol Langford, Contracts Manager for the Senior and Disabled
to.Retire from Services Program, has announced her intention to retire at the end of
RVCOG . . . June. Carol has been with the program for 9 years. In addition to her
planning and contract responsibilities for Older Americans Act
Programs, Carol utilized her graphic talents to enhance our agency's
ability to communicate concepts to Advisory Councils, the Board, and
the public. Carol is responsible for the beautiful flip charts that we use
in our public presentations. We will all miss Carol.
Food Program Congratulations to the staff of our Medford Senior Services Office for
Audit . . . passing the recent Food Stamp Program audit with flying colors. The
auditors from Adult and Family Services and the Senior and Disabled'
Services indicated we did exceptionally well on the audit. It is nice
when an outside source confirms what we already know — that we have
exceptional staff!
Water Quality Water quality monitoring for Bear Creek is now being done through a
Monitoring scholarship program with Southern Oregon State College. This
Scholarship . . . partnership insures that this important work is accomplished while
allowing a student to receive financial assistance, college credit, and
work experience.
Bear Creek 2050 Progress is being made on the Bear Creek 2050 committee to determine
Committee . . . water availability and need by type of use. Under the leadership of Ed
Olson, Medford Water Commission, the Municipal/Industrial sub-
committee is rapidly moving ahead. It is anticipated that in the near
future they will be signing a contract for a consulting firm to develop
for them a water use projection modeling software package. The
Agriculture Irrigation sub-committee has met to assess whether to hire
someone to help them jointly determine their long-term water needs
during this summer. The In-stream sub-committee has an intern from
Southern Oregon State College working on a Bear Creek fishery habitat
needs inventory. We will keep you informed of future progress:
(RRI)RRIF}MAY-Z
Non-Point Pollution The Department of Environmental Quality and the Environmental
Source Assessment . . . Quality Commission adopted an implementation and compliance
schedule for addressing non-point pollution within the Bear Creek
Basin. For the most part, DEQ and the EQC have been responsive to
our concerns and have tried to accommodate them.
Together with Brian Lanning, Soil Conservation Service, Marc Prevost
has developed a draft map which allocates portions of the Bear Creek
Basin to various agencies for them to assess non-point pollution sources
within their designated regions. This map will be discussed at an
upcoming meeting and will be used as a basis for responding to the
mandatory DEQ implementation and compliance schedule.
Illinois Basin Despite having to overcome some setbacks, the new RVCOG Illinois
Planning Efforts . . . Basin Resources Specialist, Mark Sawyer, is having some successes in
helping the Illinois Basin community to address how they can
collectively develop solutions to their fishery situation. He is now
• working to resolve differences in opinion on how best to proceed to
develop a recommendation planning document which could be used to
help guide the management direction of the many resource agencies
interested in the basin. We will provide you with more specific details
at the upcoming RVCOG Board meeting. Additionally, RVCOG Board
member Mel Winkelman has requested that we review the funding for
the Illinois Basin Planning efforts as a part of our monthly report.
Last week Marc Prevost attended a conference in Portland as part of
Marc Prevost President Clinton's forestry team. Marc was asked to participate in the
participates in Community Adaptability group to help assess how well communities
President Clinton's have been and are able to adapt to a changing resource basin. Marc
Forest Management was invited to be a participant because of his personal background and
Plan , , , training as well as because of his position at RVCOG. Participants
were asked to not discuss the content of the meeting until President
Clinton announces his forestry management proposal (after June 2).
We are pleased that Marc was selected to serve on this subcommittee,
and we look forward to future reports on the activities of this effort.
-Z-
(BRI)RRIEFMAY.93
Lori Cooper presents Lori Cooper, RVCOG transportation planner, will be participating as a
to Community panelist at the Community Transportation Expo '93. The Expo is
Transportation sponsored by the Community Transportation Association of America
Expo '93 . . . (CTAA). CTAA is a national professional membership organization
dedicated to improving transportation in rural areas, small cities and
wherever older Americans, people with disabilities, or poor people do
not have access to conventional public transit.
Lori's presentation will focus on the organizational elements and
technological innovations of the Rogue Valley Mobility Management
Project. Lori received a scholarship to pay for her travel.
Arnold Waters, new Arnold Waters has joined the RVCOG Transportation Program staff.
RVCOG Staff. . . Arnold was hired as the geographic information specialist. He has
extensive experience with geographic systems, computer hardware and
software. We are excited to have Arnold join the RVCOG's staff.
Already he has become an important staff member through his
assessing of our computer equipment needs.
May 22nd: Just a reminder about the Transportation Futures Forum. It is
Transportation Futures scheduled for May 22nd at 9:00 a.m. in the North Medford High
Forma . . . Cafeteria. Pat Acklin, RVCOG Community Involvement Specialist,
has been securing space in community and professional newsletters,
sending out formal invitations to prospective attendees, meeting with
local news media, and making presentations before service and
professional clubs and local governments. We know that the Forum
will be a success and hope that you're able to attend.
Grants Pass Urban Grants Pass, Josephine County, ODOT Region III, and RVCOG staff
Area Transportation have recently finalized a work program to update the Grants Pass
Plan . . . Urban Area Transportation Plan. Includes is a decision maldng
structure that utilizes community members, public agency staff, the
Urban Area Planning Commission, the Josephine County
Commissioners and Grants Pass City Council.
(BRI)BRM'MAYM
RVCOG Board Survey
May 19, 1993
Name:
What briefing sheet topics would be of particular interest to you?
Would you prefer:
_ A. To have copies of these briefings sent to you to distribute to
your fellow board/council members?
_ B. To have us mail these briefings sheets sent directly. to your
fellow board/council members?
'Comments or questions you have regarding this first briefing sheet are
welcome!
• (BRI)BRIDMAY.93
ASHLAND AIRPORT COMMISSION
Minutes
Wednesday, May 5, 1993
CALLED TO ORDER
Meeting was called to order by Chairperson Insley. Those present were Commissioners
Yeamans, Jones, Katzen, Mills, and Mace.
ELECTION OF OFFICERS
Insley was nominated Chairperson by Mills, seconded by Jones. Vote was unanimous.
Katzen was nominated Vice Chairperson by Mace, seconded by Mills. Vote was unanimous.
APPROVAL OF MINUTES
Minutes were approved as corrected: Airport Appreciation Day Breakfast was for May, not
April.
HANGAR CONSTRUCTION. UPDATE
Barlow introduced the updated information on hangar construction. Discussion followed on
construction specifications required. Insley noted the construction plans were identical ato
Master Plan except with 6 hangars not 4.
Jones moved to accept site plan. Motion was seconded. Vote was unanimous.
AIRPORT APPRECIATION DAY
Mace presented results of planning meetings for the May 23 event. Mace moved to adopt
proclamation to be signed by Mayor Golden. Motion was seconded. Vote was unanimous.
REVIEW OF SAFETY REPORTS
Skinner reviewed safety report.
ASHLAND AIRPORT COMMISSION
May 5, 1993 Meeting Minutes
page 2
AIRPORT MANAGER REPORT/FBO REPORT
Skinner reported jet A installation completed. Fuel truck purchased and on premises and able
to carry 80, 100, and 1200 gallons. Maintenance operations busy with new A & P hired.
Second part-time flight instructor hired. Charter business to be offered soon. Ashland Gazette
will be doing a feature story on the airport next month.
Jones asked staff for budget report next month.
Three groups have notified airport they will be doing fly-ins over the summer season.
Yeamans asked staff to research tieing REIL into runway for pilots' control to save energy.
Staff will check with local FAA maintenance office for referral.
Jones requested Commission meet in new part of FBO building. Insley suggested meeting
there in spring or fall.
Submitted by Rhonda Moore
Airp Min.W,N5-5-93.min
ASHLAND POLICE DEPARTMENT
Monthly Activities for April,1993
PATROL
During the month several park areas were vandalized by person/s operating a motor vehicle: Oak
Knoll Golf Course sustained major lawn damage and the theft of golf equipment, Ashland Middle
School sustained damage to the lawn and track equipment, and Garfield Park sustained damage to
the lawn Through the assistance of an informant and persistent investigation by Patrol the cases
were cleared with an arrest. Restitution for damage will be sought.
Officer Bob Smith assisted the Medford Police with clearing a Medford Burglary/Theft case that
involved the theft of thousands of Baseball cards.
Officer Buddy Grove cleared a Burglary/Theft case that involved Alpen Travel in Ashland. Two
transients were arrested in connection with this case and several similar cases in Medford.
In addition to the Central Area Patrol (CAP) officer an effort to establish directed patrol within the
downtown core has been implemented. Officers are being assigned periodic foot patrol or bicycle
patrol on a random basis while on their shifts. The department owns two bicycles for this purpose
and shorts are being purchased for those that expressed an interest in bicycle assignment while on
patrol. Any enforcement time spent in the area of bicycle/pedestrian safety between now and June
30,1993 can be logged against the Bicycle Grant that expires in June.
The CAP officer will be patrolling the area of E Main up to the alleys off the Main St from the
Plaza to the Library and Lithia Park The officer will also contact the shopping centers in the
south end of the City. A target area of the CAP officer will be the recurring skateboard/roller blade
violations in the plaza.
Speed Controller
The Department has received an anonymous donation of a "speed control" device. This new radar
gun/reader display board will be utilized primarily for public awareness but will be used for traffic
enforcement for flagrant violators.
Department Patches
The current stock of department patches has run out so the opportunity was seized to design new
shoulder patch and a patrol car design. The designs include key features of Ashland rather that the
State as depicted in the current patch.
Ethnic Rivalry
The administrative staffs of the Police Department and SOSC have attended several meetings in an
attempt to suppress a recurring rivalry among students. The goal is to maintain good relations with
both groups while keeping peace within the community.
TRAINING
o The entire department and reserves participated in a combat type competitive shoot
this past month..
o Kim Clough from Mental Health Dept. came to the department to talk about potential
problems that may be encountered at the Ashland View Manor.
o A seminar on sexual harassment in the work place was presented to all city personnel.
o A defensive tactics class was presented by OSP to Swing and Graveyard shifts
INVESTIGATIONS
The Arson investigation involving a recent death (homicide) has brought to light a need to establish
an Arson Investigation Team to work in conjunction with the Fire Department. Lt Clements and
Don Paul will be establishing the teams utilizing 1 detective from the department and a volunteer
officer from swing and graveyard shifts along with Fire Department personnel.
The Detective unit has also been working in cooperation with Southern Oregon State College and
JACNET to provide drug enforcement on the campus. During the past month two knock and talk.-
encounters have resulted in the confiscation of marijuana and citations being issued.
CRIME PREVENTION
The past month was devoted to planning and coordinating a number of events focusing on
substance abuse. A 'Drug Free Rally and Walk"for kids is set for June 5, 1993. Culminations for
the students from Ashland DARE pilot program are being scheduled for the first week of June.
Presentations were made at a wide variety of schools and groups touching on a number of crime
prevention topics. Three high schools students spent the day at work with Janet Bailey as part of
"Take Your Daughter To Work Day"giving female students an opportunity to view women in
nontraditional work settings.
2
COMMUNICATIONS/RECORDS
The Communications division received 2313 phone calls, 457 were 911 calls.
Police Cases 671
Medical Runs 43
Fire Runs 10
ALS Runs 44
Auto Aid I
DEPARTMENT PHONES:
Swing Shift: 1202 calls
Day Shift. 1254 calls
Grave Shift: 530 calls
Total calls 5756 with 2313 being related to Police/Fire/Medical and
3443 related to other business.
A "Community Education"program was begun several months ago by Barb Hansson to increase
awareness of 9-1-I emergency services and encourage correct use of the 9-1-1 system. Letters were
sent to community service organizations introducing the program to the community. Barb has been
responding to requests for program presentation. The program explains the basics of how the 9-1-1
Emergency System works, instructs all age groups in the organization of information required by the
Emergency Dispatchers be ore an actual emergency, and helps the public understand the role of the
Dispatcher and what can be expected when the 9-1-1 call is made. This program continues to
enjoy success within the community. Several of the speaking engagements have included: Kiwanis
Club, Daughters of American Revolution, Ashland Community Hospital staff, City of Ashland
Street Department, Southern Oregon Good Sams, and Ashland Lyons Club, etc. A brochure has
been designed and printed by the department and is made available to the public. The concept of
having the information printed in several alternate languages is being studied.
National Telecommunications Month
April was National Telecommunications Month. The department dispatchers were treated to a
luncheon in recognition of their tireless efforts to provide telecommunications service to the city.
3
TOW TRUCK OPERATION
Dick Chambers has sent certified letters to all tow truck companies notifying them•that within 30
days a new program will be considered for initiating tow trucks response to traffic accident scenes.
He'has also asked the companies to submit bids to tow abandoned/stalled vehicles for the City.
Response to this request has been slow. We had received several complaints regarding questionable
rates, unsafe equipment and related problems.
RESERVE PROGRAM.•
Volunteer Hours.
o Patrol 216
o Training 182
o Special Assignment 48.5
o Meetings 2
Total 448.5
An Oral Board was held on April 18,1993 culminating the hiring process of 4 new Reserve Officers.
June 6, 1993 has been designated for the first annual Advanced Tactical Arms Competition which
is a combat/obstacle course for the Reserves from the Rogue Valley. There will prizes awarded for
individual times as well as best department average. During the month of May the Reserves will be
volunteering for surveillance of the downtown core area in the hopes of catching vandals. The
Reserves will also participate with bicycle patrol and the creation of teams to assist with loud parties
on Friday and Saturday nights.
ary E rown
Chief 6f Police
Attachment
4
ASHLAND POLICE (EFARMEHT FLC100IR .
CREA'.EO: - CO.'fSOLIDATED INCIDENT REPORT
5.•'121?3 13:44;25 APR1:. 1;73
!'LISSf=iCA?ION s KFOR?ED OFFENSES + s CAFES CLEARS(. e t CLEARENCE RATES ; + NO. OF ARREST CHARGES +
OF C'EFENSES ACTUAL ACTUAL RCTUAL % :HANGS
INIF THIS LAST YEAR TO THIF THIS '-AST THIS THIS LAST THIS MONTH YEAR TO DATE
MONTH YTJ YTO DATE HOHTH YLl YTO MONTH YID 'YTO 3U? ADULT TOTAL ]U7 ADULT
PAM I
CRIMINdL HCNICIDE
MURDER I
IT ANKALI5HTER
RAPE
ROEBER'i 3 6 50.0 X 3 2 1(10.0% 33.3% 6
AGC'RAgniED ASL T 1 2 6 - 66.7 : 1 1 2 10!'.0'% 50.0% 33.3% 1 1 1
FUR9L ARY 1 1 1 4,
RE'1MICE 1 1`. 24 - 37.5 X 1 4 2 100•Ci 26.72 8.3%
NON-RESiBW E e 17 20 5.0 % 1
LARCEFYTHEFT b 14 20 27 36
SON LIFT1116 10 48 55 12.7 % 16 38 47 88.7;1 717.2% K.5X
THEFT FRON 11111 2 31 30 + 3.3 1
117 PJR'TS-ACC.ES3 !1 2,. 22 2 1 7.1% 11.5:1
8IC'iCLE THEFT 6 20 27 - 31 " Y 2 6.7%
THEFT FRUIT [-LDG i% E7 - 27.6 i' 1 5.3X ?2.2X
OTHER IHEF?S IS 76 E6 + !`,2 T4 I 4 4 5.71. 5.35 b.l%
YO?O.R VEH iM:Fi 3 12 17 - e?.4 % 1 2 33.31 25.01; 1L8% 1 1 7 3
AM!" 2 7 - 71.4 n 4 57.11
"ART I T71AL c3 271 211 12.7 X 21 58 13 33.371 21.4% 23.5% 8 15 23 35 50
'AR- If
SIMPLE ASSAULTS 6 2 42 25.7 / 2 14 33 23.3X ;•1.^% 78.6% 1 3 4 3 13
FCR.GE CO!!HiEf•;FEii c" 5 50 ?i'.Un 35' 70.0% ;34 l34 134
FRAUD 1 1 3 27
CHECKS i5 10 + 5!1.0 X 4 1 16.711 10.0%
CREDIT CARDS 3 5 - 40.0 % 3 5 !00.0% 100.0%
OTHER FRAUD 3 26 14 + 42.? % 1 3 4 33.3.E '1 O 28.6%
ENDE2CLEVIE'r'T 1 8 - 87.5 % 2 25.0%
STOLEN P:iOFERi'i If 14 1 +1300.0 X 5 b 1 55..6% 401.7% 100.0% 1 1 E
;At10r'.LISM 21 122 165 - 26.1 % 2 10 u 7.41. 8.2:1, 12.1% I 3 4 6 10
''IEAPGNS GFFEUM 4 2 + 1 00.0 X - 3' 2 75.0% 100.0% 1 1 4
PE]STITUTIOH t - 100.0
SEX .CP11 5. 3 8 ib - 5U.0 % I - i 33.31 15 A% 37.5% 1 1 2 10
NAKOTIMEUGS 3 14 18 - 22.2 2 11 P! 66.7% 78.61. 77.9 3 1 4 5 15
GAIHIL INS
OFF ASNST FAHIL?' 1 2 4 - 25.0 X 1 25.0% 1
111.17 UNDER INFLOC 13 36 54 - 33.3 X i2 34 53 ;2.3X 74.4% ?B.IX 12 12 35
LIOI!OF. LADS i0 4'i 56 20.5 % 7 3^, 59 70.(1 1 75.U', 87.22% 10 10 7 42
DISORDER. CONDUCT 17 5" 55 + 7.3 X 6 12 1- 30.3;4 20.3%, 30.?}; 3 7 10 5 16
641 DNAF
THESPiISS 18 61 80 + 1.3 % 16 32 22.2'; t?.B% 40A"e 1 5 b 6 23
ESCAPE
AL{ 9111 EF. 30 135 179 - 24.2 % 11 31 47 35.7% 23.0%' 26.4% 17 2 19 27 ' Ib
'THREATS 2 3 4 25.0 % I 1 5:'1.0:( 33.3% 1 1 1
CUP.FEH;L9ITEP.lil6 2 8 if 27.3 % 2 ? I0 10^.0% i00.0% ?0.?% 3 3 17
F.UIiF.NA'i 3U'J S 22 12 + 33.3 X 3 1
c 75.0% 22.7% 16.7% 3 3 8
FAT 1I TOTAL 150 62C 786 21.1 1 .`•? 177 335 ?".,31 31.8% 42.6" 23 181 214 90 352
ASHLAND POLICE DEPARTMENT PLC NOIA
LREAIED: CONSOLIDATED INCIDENT REPORT -
`112173 13:44:25 APRIL 1993
CLASSIFICATION t REPORTED OFFENSES t t CASES CLEARED e t CLEARENCE- RATES t t Ha. OF ARREST CHARGES t
OF OFFENSES ACTUAL ACTUAL ACTUAL % CHANGE
141I5 THIS LAST YEAR TO THIS THIS LAST THIS THIS LAST THIS MOUTH YEAR TO DATE
1!OMT4 YTO YTD DATE 11311TH YTD YTC MONTH ''TO YTD MY ADULT TOTAL 7UV A,DUIi
F`+RT III
iBAFFIC MINE
NI`. L RUN 3 25 61 :9.0 : 3 5 12.0% 8.21 3
FECKLESS V39' 2 3 - 33.3 K c 3 180.45, 100.0% 1
ELUDING '
VF. UHiLE SUSP - 9 - 44.5 % 1UC.?% 100.0% 7
FT DISF D27 LK
TF.OFF ACC.-FATAL
TEAFF ACC.-IM!URY 2 12 20 - 40.0 % 8.3%
T&YFF ArC-FRF Ditty 17 68 67 4 1.5 4 ! !7.cS .:.9% 1.5%
F'SH GAME
MARIY.E VIOLATIONS
ILLEGAL Alm IN
C43i00Y 1 2 50.0 %
AF.FAU15 5 15 5 + 229.0 1`. U'.!.0:{ 73.BK !00.Ok 1 4 2 17
gill- 1 '2
.FCVRD-VINEF,
US!T!" 27 I? 10..2'; 19f Q!! 19;.9% 3 !3 I6 5 34
ld=-ll18 FERSRiS ! 1
;01,10FM DEATUrBnUY - 1 + 240,9 - 1
G!!1Lr,E anlPi
0.0
p19EF aCCdDENT3
l-Nlilh PP,OBLEMS 27 i24 9p + 37.8 % 1 1
F';NERTY L'FiC 37 126 125 + 8 11
A,PPIDGMED AUTO 21 75 81 t 17.3
t)rATE UHLY AUTO
!•.1POl!"!9 AUTO 1 it - 36.4 n
ASS i5 T. FE!lDEF.EO 88 2 75 294 + 3 . 2 ! 1.1:: 7% 3„
DOMESTIC MILE* 6 32 23 + 31.1
1MEECURE FREMISFS 9 29 27 + 3.7 5
E95P FERICIRC 27 151 216 - 30.1
PL!BLIC PA=ETY 7 26 17 + 36.3 5. 1 ! 11.1% 3.8%
01STUEBANCEIMDI9E 61 173 172 + 6 t.
FICC 14RED FGF. 9 58 76 22.7 % 1 !.7%
MARINE ACTIVITIES -
TFAFFICiROADS 43 153 156 1.9
CIVIL C011PLAINIS 12 22 8 + 115.7 %
VEH DISPOSITION
ALARMS SOUNDING -
CONFIRMED 1 2 - 50.0 %
FALSE 15 71 59 + 22.4 %
1';CCIDENTAL 9 - 109.0 :
FAULTY 2 l + 100.0 1
O T HE.^
,UBF OEt1AS
ASSLT AG GcFICERS
OTHER MISC 11 27 30 3.3 % 1 3.3%
PART III TOTAL 432 1563 1590 1.7 C 22 66 47 5.1% 4.2% 3.0% 4 17 21 7 62
GRAND TOTAL 645 2454 2667 - 8.7 % 102 321 455 15.8% 13.1% 16.7% 45 213 250 132 464
Monthly Building Activity Report: 04/93 Page 1
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Building:
ADDITION OF OFFICE 10, 077 .
BATHROOM REMODEL 10,000
FENCE 5, 375
OVERHEAD TRELLIS 450
POOL 14 , 000
REMODEL 43,500
REPAIR/REPLAC PORCH & FND 2,000
REROOF 3 ,600
RETAINING WALL 1,200
SATELITE DISH 200
SFR 6 644, 505
SPECIAL INSPECTION 110
STAIRWAY 1, 000
TRELLIS 1,500
WINDOWS 1,500
Subtotal: $ 739,017
Electrical:
1 BRANCH CIRCUIT 700
100 A SERVICE CHANGE 500
ALTERATION OF SERVICE 300
ELECTRIC 625
FEEDER 350
NEW SERVICE 600
SERVICE + 5 BR CIRCUITS 700
SERVICE CHANGE 400
Subtotal: $ 4, 175
Mechanical:
3 VENTS & DUCTING 1 400
FURNACE CHANGEOUT 1 2,500
GAS FURNACE 1 2,819
GAS FURNACE & 1 BR CIR 1 6,788
GAS LINE & GAS LOG 1 350
GAS WATER HEATER 1 400
GFAU + 1 BRANCH CIRCUIT 1 2,520
GFAU AND GAS LINE 1 1,800
INSTALL HYDRONIC SYSTEM 1 6,000
Monthly Building Activity Report: 04/93 Page 2
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Mechanical:
MECHANICAL 200
WATER HEATER 1 455
Subtotal: $ 24,232
Plumbing:
AUTO SPRINKLER 2 ,500
ELEC WATER HEATER 1 448
IRRIGATION 1 800
REPLACE ELEC WATER HTR 200
REPLACE FIXTURES 1 1,200.
SEWER LINE 1 1,300
SEWER/WATER/FIRE LINES 21, 182.'.
SPRINKLER SYSTEM . 1 5,700
WATER & SEWER LINES 630
WATER LINE 1 950
Subtotal: $ 34,910
***Total: $ 802,334
COMMERCIAL:
Building:
ADDITION 64,893
FENCE & RETAINING WALL 2,500
INTERIOR REMODEL 3 ,800
MECH CLOSET 8,000
PUMP STATION 157,750
REMODEL 3 , 000
REMODEL & ADDITION 6,468 -
REROOF 5,650
RESERVOIR 383,495
RESIDING/REPAIR STAIRS 1,200
ROOF REPAIR 2, 000
STEEL STORAGE BUILDING 75, 000
STORAGE SHED 2,500
Subtotal: $ 716,256
Electrical:
1 BRANCH CIRCUIT 300
Monthly Building Activity Report: 04/93 Page 3
# Units Value
COMMERCIAL:
Electrical:
2 BRANCH CIRCUITS 800
4 BRANCH CIRCUITS 800
ADD METER TO EX FEEDER 395
BALLASTS 3 ,000
ELECTRIC 2 , 655
LIGHTING RETROFIT 1,500
NEW SERVICE FOR RESTROOMS 1,000
SECURITY SYSTEM 290
SERVICE & 4 BR CIR 2, 500
TEMP POWER POLE 95
TEMP SERVICE + 2 BR CIRC 850
Subtotal: $ 14, 185
Mechanical:
GAS FURNACE/LINE/1 BR CIR 1 1,889
INSTALL 2 HEAT PUMPS 1 4,436
Subtotal: $ 6, 325
Plumbing:
PLUMBING 2,100
Subtotal: $ 2, 100
***Total: $ 738,866
Total this month: 94 $ 1,541,200
Total this month last year: 70 $ 1, 065 319
Total year to dater 964 $17,796,696
Total last year: 912 $22, 841, 169
This month This month This year
last year
Total Fees: 16,887 14,460 208,188
Total Inspections: 576 463 5059
• NEW CONSTRUCTION: 4/93
RESIDENTIAL
PAGE NO. 1
05/19/93
ADDRESS #UNITS CONTRACTOR VALUATION
** SFR
531 FORDYCE ST KURTZ, SCOTT CONSTRUCTION 125000. 00
155 SEVENTH ST CUSTOM-TAYLORED 74000.00
CONSTRUCTION
651 SPRING CREEK DR SHAMROCK BUILDERS 137108.00
575 DOGWOOD WY TONEY, JERRY CONST. INC. 160000.00
1229 NORTH MAIN ST GARRETT, WILLIAM - 73774.00
CONSTRUCTION
185 NEVADA ST E DENN, LARRY - 74623. 00
CONSTRUCTION
** Subtotal **
644505.00
*** Total ***
644505. 00
NEW CONSTRUCTION: 4/93
COMMERCIAL
PAGE NO. 1
05/19/93
ADDRESS #UNITS CONTRACTOR VALUATION
** PUMP STATION
0 DITCH RD CITY OF ASHLAND 157750.00
** Subtotal **
157750. 00
** RESERVOIR
0 DITCH RD CITY OF ASHLAND 383495.00
** Subtotal **
383495.00
** STEEL STORAGE BUILDING
146 MISTLETOE RD. OWNER 75000:00
** Subtotal **
*** *** 75000.00
Total
616245.00
C I T Y O F A S H L A N D s C I T Y H A L L
ASHLAND, OREGON 97520
telephone (Code 503) 482-3211
TO: Honora/ble Mayor and City Council
FROM: Al Williams, Director of Electric Utilities
SUBJECT: Electric Department Activities for MARCH 1993
THE FOLLOWING IS A CONDENSED REPORT OF THE ELECTRICAL DEPARTMENT
ACTIVITIES FOR MARCH 1993.
INSTALLED 8 NEW UNDERGROUND SERVICES, 1 NEW OVERHEAD SERICE AND
3 ALTERED SERVICES.
INSTALLED 890 FEET OF CONDUIT AND 1770 FEET OF CONDUCTOR.
4 TRANSFORMERS WERE INSTALLED FOR A TOTAL OF 225 KVA AND 2 WERE
REMOVED FOR A NET GAIN OF 135 KVA ON THE SYSTEM.
RESPONDED TO 115 REQUESTS FOR CABLE LOCATES.
HAD 225 CONNECT ORDERS AND 177 DISCONNECTS FOR A TOTAL OF 402 .
THERE WERE 237 DELINQUENT ACCOUNT NOTICES WORKED AND 73 DELINQUENT
ACCOUNTS WERE DISCONNECTED.
EIGHT 45 ' POLES AND TWO 35 ' POLES WERE CHANGED OUT IN CONJUNCTION
WITH OUR POLE REPLACEMENT PROGRAM.
COMPLETED ANNUAL TREE TRIMMING PROGRAM.
EMPLOYEES ATTENDED MONTHLY SAFETY MEETING.
MONTHLY EMF READINGS WERE TAKEN.
,k
`..
-'
CITY OF ASHLAND :,; iCITY HALL
ASHLAND, OREGON 97520
telephone (Code 503) d823211
TO: Honorable Mayor and City Council
FROM: Al Williams , Director of Electric Utilities
SUBJECT: Electric Department Activities for APRIL 1993
THE FOLLOWING IS A CONDENSED REPORT OF THE ELECTRICAL DEPARTMENT
ACTIVITIES FOR APRIL 1993 .
INSTALLED 10 NEW UNDERGROUND SERVICES, 1 NEW OVERHEAD SERICE AND
2 ALTERED SERVICES .
INSTALLED 3210 FEET OF CONDUIT AND 6705 FEET OF CONDUCTOR. ,
5 TRANSFORMERS WERE INSTALLED FOR A TOTAL OF 240 KVA AND 2 WERE
REMOVED FOR A NET LOSS OF 85 KVA ON THE SYSTEM.
RESPONDED TO 135 REQUESTS .FOR CABLE LOCATES.
HAD 254 CONNECT ORDERS AND 183 DISCONNECTS FOR A TOTAL OF 437 .
THERE WERE 475 DELINQUENT ACCOUNT NOTICES WORKED AND 122 DELINQUENT
ACCOUNTS WERE DISCONNECTED. .
SEVEN 45 ' POLES WERE CHANGED OUT IN CONJUNCTION WITH OUR POLE
REPLACEMENT PROGRAM AND ONE 50 ' POLE WAS INSTALLED UNDER NEW
CONSTRUCTION.
EMPLOYEES ATTENDED MONTHLY SAFETY MEETING.
MONTHLY EMF READINGS WERE TAKEN .
° _ � PmaX �Il'IC� 1Ym
GREGO,,
May 20, 1993
1l1 II. City Council Members
r
.29 rarm Mayor Catherine Golden
' IUhjert: Approval of Appointments
Nancy Burnham recently resigned from the Traffic Safety Commission. I would
like to appoint Lindsay Heard (letter of application attached) to fill this
vacancy for a term expiring April 30, 1994. This position has been advertised.
I would also like to appoint Mark McInteer to the Bicycle Commission for a term
expiring April 30, 1994 to replace Ken Gosling who recently resigned (letter
attached) . Mark was one who applied for the terms which expired in April of
this year. His letter is attached.
Your approval of these appointments will be very much appreciated.
Attachments (�)
(d:(goldm%co \app==o)
Dear Mayor Golden ,
I would like to be considered for an appointment to the
Traffic Safety Commission .
My name is Lindsay Heard. I have lived in Ashland since 1987
and in the Rogue Valley since 1978. d have been employed by
the Ashland School District since moving to Ashland. I have
been a School Bus Driver for 14 years, a School Bus
Driver-Trainer for 5 years and a Driver Education ,
Behind-The-Wheel Instructor at Ashland High School for the
past 4 years.
Recently , I was very honored to be chosen as 1 of 35 Driver
Education and Traffic Safety Specialists from the United
States to travel to Russia this Fall . I look forward to the
sharing of cultures as well as ideas.
Traffic safety is what I do. I would very much like to be a
part of this Commission . Attached, you will find
affiliations and certifications.
Sincerely ,
Lindsay Heard
Mayor Catherine Golden
20 East Main Street
Ashland; Oregon 97520
March 17, 1993
Dear Mayor Golden,
I wish to express my interest in being a member of the Ashland
Bicycle Commission.
I am an avid cyclist, a veteran of three Cycle Oregon Tours, who is
greatly interested in promoting bicycling as an alternative mode of
transportation in and around the city of Ashland.
I have been a resident of the Rogue Valley since 1974, and have lived
in Ashland much of that time. I am involved with various boards and
committees (Northwest Alliance of Information and Referral
Systems, Jackson County Youth in Transition Committee, Jackson
County Homelessness/Housing Coalition, Hispanic 'Interagency
Commission to name.a few), have access to broad information and
networking bases, and work very well with groups. I am currently
the program manager for Crisis Intervention Services' HelpLine.
Please consider me a candidate for the Bicycle Commission and let
me know if you need any more information.
Respectfully,
Mark Mclnteer
73 Pine
Ashland, Or
i
X�l
j/'7
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ASHLAND FIRE DEPARTMENT
MEMORANDUM
May 20, 1993
TO Mayor Cathy Golden and City Council
FROM Keith E. Woodley, Fire Chief
SUBJECT Fire Protection Service in Unprotected Areas
Recently the Ashland Fire Department was involved in a multi-agency fire suppression
effort on Dr. John Maurer's property at 1085 Elkader. As a result of that activity, a bill for
services has been forwarded to Dr. Maurer. The need to safeguard our watershed from the
effects of uncontrolled fire is an important issue in our community. I want to provide our Mayor
and Council with some important background information concerning our involvement in the
control of fires in the urban-wildland interface area, outside of the city limits.
The City of Ashland is surrounded by approximately 200 homes and associated properties
that lie outside of our municipal boundaries, and are not serviced by Jackson County Fire
District Five (JCFD #5). This situation has posed a serious concern to fire suppression agencies
in the Ashland area due to the potential for a structure fire becoming a forest fire. Two years
ago I undertook a concerted effort to notify all of these property owners and advise them of this
problem. As you might imagine, the reactions ranged from extreme shock to intense anger.
Many had made the assumption that their properties would be protected, even though they were
not paying for it. I felt that we had a responsibility to bring this situation to their attention, and
all of you know well what usually happens to the messenger!
The Ashland Fire Department has a close, symbiotic relationship with JCFD #5. We have
a written automatic aid agreement between our agencies, and essentially operate as one
organization with respect to emergency operations. This arrangement provides over 1/2 million
dollars of service to each agency annually on a reciprocal basis. Essentially, if a property owner
annexes into JCFD #5, they benefit from the services of both agencies. The Ashland Fire
Department does not bill JCFD #5 patrons when services are provided, nor does the reverse
occur when JCFD #5 provides services within our city. The problem lies in those areas that have
chosen not to attach themselves to the rural fire protection district. These areas receive wildland
fire protection only, from the Oregon Department of Forestry (ODF).
Fire Protection Service in Unprotected Areas
Page Two
The Ashland Fire Department and JCFD #5 also assist with brush firefighting equipment
due to the potential threat to our watershed, under agreement with the Oregon Department of
Forestry. However, structures are not protected as natural resource is the primary mission of
ODF. JCFD #5 has a tax rate per thousand of around $3.96, which has deterred many from
annexing for service. I have spoken with many of these residents, and they state they would
rather take the risk than pay the additional taxes. However, when risk becomes reality, many
change their minds only to realize it is too late. This situation is especially difficult for our
firefighters, who feel a strong moral obligation to respond and assist. An aggressive public
education effort over the last two years has resulted in some annexation applications, although it
is a process which requires 2/3 of the property owners to consent. I respect the right of the
property owners to choose, but I do not want the fire protection agencies to be held responsible
for the results of that choice.
Ashland Municipal Code Chapter 15.28.120 through 15.28.140, and Oregon Revised
Statutes 477.064, gives us the authority to enter upon unprotected lands for the purpose of
extinguishing an uncontrolled fire and bill for costs incurred. Dr. Maurer's.residence placed a
call to our 911 center reporting an uncontrolled fire on Monday, May 10th. This fire had spread
by winds from a brush pile that was burned on the Maurer property the day before. Upon
arrival, Assistant Chief Don Paul determined that approximately one acre of brush was burning
and had extended across Maurer's property line onto Dennis Donnahue's property. Don assumed
command of the incident, requested assistance from JCFD #5 and ODF, and directed
suppression activities aimed toward the control of the fire.
Dr. Maurer came to see me on Monday, May 17th, and was upset because of the bill for
services. He wanted to know if we had a legal right to bill and I provided him with a copy of
the ordinance. He then expressed his frustration with the interference of the City in the county
re-zoning process, the creation by SOSC of the natural study area adjacent to his property and
my efforts to encourage annexation on Elkader Street to JCFD #5. He feels that he City has a
moral obligation to provide fire protection in that area in conjunction with property owners and
at no cost, due to our concern for the protection of our watershed. I explained that these broad .
policy positions originate at the Council level and he should direct his concerns there. I expected
him to appear last Tuesday evening at the Council meeting, however he did not. It is my
understanding that JCFD #5 is also intending to recover their costs associated with this fire, as is
normal policy under these circumstances.
I feel strongly that the City has positioned themselves properly on this issue, and that the
current practice of recovering costs is appropriate. However, as always, I remain open to
redirection by the Council should you decide to pursue a new course.
cc: Brian L. Minquist
Dan Thorpe, ODF
Dan Marshall, JCFD#5
7y EmoranAum
May 24 , 1993
\110. Brian Almquist, City Administrator
rum: Steven Hall, Public Works DirectorJl (`(�
p$UbjQCt Water Filter Plant Facilities Plan VV
ACTION REQUESTED
City Council set July 20, 1993 as a date for public hearing on the Water Filter
Plant Facilities Plan
BACKGROUND
The facilities plan for Ashland's water filter plant was recently completed by
CHZM-Hill and is ready for presentation to the City Council for acceptance as a
part of the Ashland Capital Improvement Plan.
S MH:im\W am\FI V Plan.m=
cc: Paul Berg, CH 2M-Hill
Dennis Barnts, Water Quality Superintendent
Daryl McVey, Water Plant Supervisor
emaran
AUM
GREGG�
May 24, 1993
Brian Almquist, City Administrator
ram Steven Hall, Public Works Director
,S1YUjC& Wastewater Plant Facilities Plan Addendum
ACTION REQUESTED
City Council postpone public hearing for W WTP facilities plan addendum until the July 6, 1993 Council meeting.
BACKGROUND
Because of my time off for surgery and a rather hectic schedule for Rob and you, there has not been adequate
time to complete a thorough review of the draft facilities plan addendum being prepared by Woodward-Clyde
Consultants.
Although this may mean missing the July 1, 1993 deadline for submission of the plan to DEQ, Rob and I believe
the extra time is necessary to produce a quality product.
If a decision was not reached during the July 6 meeting, we would have 3 additional Tuesdays to schedule a
continuation.
Brown and Caldwell have indicated it will take about 2 weeks to put the facility plan in final form to submit to
DEQ after Council approval.
sane:mlSeweA W 1Y1'Pb}4g.man
cc: John Davis, Woodward-Clyde Consultants
John Holroyd, Brown and Caldwell Consulting Engineers
Gary Schrodt, Ashland Wetlands Coalition
Jim Olson, Assistant City Engineer
Dennis Bamts, Water Quality Superintendent
CITY OF ASHLAND
OREGON Sr4T�,
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FINANCIAL REPORT
For the ten months ended April 30, 1993
CITY OF ASHLAND
A.�•�. � . ..,� CITY HALL
d _•
ASHLAND,OREGON 97520
telephone(code 503)402-3211
To' ,the Mayor and Council
City of Ashland
Ashland, Oregon
We have compiled the accompanying City of Ashland financial statements
for the ten months ended April 30, 1993 . The financial statements are
the representations of management, and have not been audited or
reviewed. The statements do not include the Hospital or Parks and
Recreation Commission reports which were released to their respective
boards and commissions. Unaudited, detailed Balance Sheets,
Expenditure, and Revenues reports are available for review in the
Finance Office.
Budgetary Compliance
Pages 3 through 24 are the Statement of Resources and Expenditures for
the ten months ended April 30, 1993 . The statements are prepared on the
budgetary basis of accounting. The expenditures are listed in the same
classifications as the adopted budget, therefore showing budgetary
compliance. Budgetary non-compliance is of more concern as the City
approaches year end. Accompanying this financial report is a suggested
Transfer of Appropriations which should alleviate any projected over
expenditures.
General Fund The 1992-93 actual resources are expected to exceed the
budget by $200, 000 due to a stronger revenue forecast. Expenditures
within the Fund are close to budget. These conditions are contributing
to the expected General Fund balance increase.
Cemetery 'Fund The Cemetery carryover is substantially lower than in
the past. This is due to an accounting change of $6, 900, and the
continued decline in trust interest income and charges for services.
The Cemetery Division is maintaining within their budget.
Street Fund With the exception of carryover the Street Fund revenues
are below budget. The Street Fund carryover is higher than expected
because of the Oak\Hersey Street storm drain which was postponed until
the present fiscal year. A transfer of appropriations covering this
project, as well as materials and services, is on this agenda.
Water Fund The Water Quality Fund carryover (Operations) was $40, 180
less than expected, and the current sales revenue is behind schedule.
This is primarily due to the decline in water sales because of the
drought followed by a very wet spring in which few residents watered
outside. It is not possible to accurately differentiate between loss of
revenues from curtailment and an increase due to additional services.
Staffs best estimate is that the drought resulted in $65, 000, or 3. 641%,
less in revenues from May 1, 1992, until- October 30, 1992. The penalty
formula in commercial accounts made up for lost revenues, but
residential revenues are down 10 percent. In addition extra expenses
for testing water, pumping, and conservation advertising are attributed
to the drought. The Water Fund operating fund balance has declined
$240,000 this budget year. A rate study is being planned prior to the
expected January 1, 1994, rate increase.
Sewer Fund The Sewer Fund expenditures have exceeded revenues by
$290, 000 for the ten months ended April 30. This large decline is
because of the $390, 000 digester roof reconstruction which was
internally financed.
Electric Fund The Electric Fund has performed well this spring; with
the cool wet weather revenues are equalling expenditures. The 1993-94
budget expected a decline in carryover of $253, 000 which has not
materialized.
' Cash and Investments Page 25 is a listing of cash and investments by
type and holder of the investment. Page 26 is a listing of cash and
investments by fund. The cash and investment graph which follows
represents the unreserved City cash. It does not include the Hospital,
Parks and Recreation, Water Bond Proceeds, or Ski Ashland Trust Monies.
The City is down from last year to the .lowest point in five years.
The City has not cut services, but is providing the same services with
less cash flow.
Total Cash and Investments
City-Excluding Bond Proceeds& Ski Fund
<x
................................................ Sys..... esa <�
............... ..... e¢ .....
6
m
y
c ...............
0
4
tiw- w
as zxE ws
x x.
............... a;e ..... :xx;;
2-Z F° a�
1
0
4-89 3-90 3-91 3-92 4-93
Financial Report April 30, 1993 Page 3
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the ten months ended April 30, 1993
,
GENERAL FUND
BUDGET ACTUAL • VARIANCE %
RESOURCES
WORKING CAPITAL CARRYOVER 155,000 339,208 -184,208 218.84%
TAXES 3,928,000 3,511,474 416,526 89.40%
LICENSES AND PERMITS 311,000 228,786 82,214 73.56%
INTERGOVERNMENTAL REVENUE 362,100 . 319,419 42,681 88.21%
CHARGES FOR SERVICES 50,000 59,420 -9,420 118.84%
FINES AND FORFEITURES 222,700 208,179 14,521 93.48%
INTEREST ON INVESTMENTS 15,000 54,796 -39,796 365.31%
MISCELLANEOUS REVENUES 69,000 55,326 13,674 80.18%
OPERATING TRANSFERS IN 21,000 11,119 9,881 52.95%
---------- - ----------- ----------
TOTAL RESOURCES 5,133,800 4,787,727 346,073 93.26%
EXPENDITURES
HUMAN RESOURCES 72,310 64,143 8,167 88.71%
ECONOMIC DEVELOPMENT 240,380 202,129 38,251 84.09%
DEBT SERVICE 110,000 107,802 2,198 98.00%
OPERATING TRANSFERS OUT 68,000 48,750 19,250 71.69%
OPERATING CONTINGENCY 176,320 0 176,320 . .00%
POLICE 2,065,080 1,711,272 353,808 82.87%
MUNICIPAL 'COURT 144,230 122,146 22,084 84.69%
FIRE 1,504,750 1,242,209 262,541 82.55%
SENIOR PROGRAM 161,910 147,349 14,561 91.01%
COMMUNITY DEVELOPMENT 590,820 514,970 75,850 87.16%
---------- ----------- ----=-----
TOTAL EXPENDITURES 5,133,800 4,160,770 973,030 81.05%
Financial Report April 30, 1993 Page 4
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the ten months ended April 30, 1993
CEMETERY FUND
BUDGET ACTUAL VARIANCE 6
RESOURCES
WORKING CAPITAL CARRYOVER 41,000 40,387 613 98.508
TAXES 143,850 138,951 4,899 96.598
CHARGES FOR SERVICES 42,650 29,170 13,480 68.396
INTEREST ON INVESTMENTS 3,000 1,262 1,738 42.078
OPERATING TRANSFERS IN 45,000 18,695 26,305 41.548
---------- ----------- ----------
TOTALS 275,500 228,465 47,035 82.93%
EXPENDITURES
PERSONAL SERVICES 98,950 64,111 34,839 64.796
MATERIALS AND SERVICES 114,260 98,198 16,062 85.946
CAPITAL OUTLAY 18,000 16,550 1,450 91.946
DEBT SERVICE 2,600 1,009 1,591 38.816
OPERATING TRANSFERS OUT 500 500 0 100.006
OPERATING CONTINGENCY 15,000 .0 15,000 .006
UNAPPROPRIATED ENDING BAL 26,190 0 26,190 .006
---------- ----------- ----------
TOTALS 275,500 180,368 , 95,132 65.476
Financial Report April 30, 1993 Page 5
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the ten months ended April 30, 1993
BAND FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 38,000 40,610 -2,610 106.878
TAXES 42,500 .41,715 785 98.15%
INTEREST ON INVESTMENTS 1,500 1,250 250 83.338
MISCELLANEOUS REVENUES 0 300 -300
---------- ----------- ----------
TOTALS 82,000 83,875 -1,875 102.298
EXPENDITURES
PERSONAL SERVICES 4,000 1,616 2,384 40.408
MATERIALS AND SERVICES 48,280 25,965 22,315 . 53.788
OPERATING CONTINGENCY - 1,720 0 1,720 .008
UNAPPROPRIATED ENDING BAL 28,000 0 28,000 .008
---------- ----------- ----------
TOTALS 82,000 27,581 54,419 33.648
Financial Report April 30, 1993 Page 6
CITY OF .ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the ten months ended April 30, 1993
EMERGENCY 9-1-1 FUND
BUDGET ACTUAL VARIANCE B
RESOURCES
WORKING. CAPITAL CARRYOVER 9,200 26,361 -17,161 286.538
INTERGOVERNMENTAL REVENUE 53,400 39,591 13,809 74.146
INTEREST ON INVESTMENTS 900 632 268 70.228
OPERATING TRANSFERS IN 9,000 4,500 4,500 50.008
---------- ----------- ----------
TOTALS 72,500 71,084 1,416 98.058
EXPENDITURES
PERSONAL SERVICES 40,910 36,169 4,741 88.418
MATERIALS AND SERVICES 28,800 24,394 4,406 84.708
CAPITAL OUTLAY 2,000 570 1,430 28.508
OPERATING CONTINGENCY 790 0 790 .008
--------- ----------- ----------
TOTALS 72,500 61,133 11,367 84.32%
Financial Report April 30, 1993 Page 7
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY .BASIS)
For the ten months ended April 30, 1993
STREET FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 80,000 213,929 -133,929 267.418
TAXES 376,900 301,281 75,619 79.948
INTERGOVERNMENTAL REVENUE 763,200 615,867 147,333 80.708
CHARGES FOR SERVICES 390,500 293,586 96,914 75.188
INTEREST ON INVESTMENTS 11,600 4,981 6,619 42.948
MISCELLANEOUS REVENUES 2,000 4,059 -2,059 202.958
---------- ----------- ----------
TOTALS 1,624,200 1,433,703 190,497 88.278
EXPENDITURES
PERSONAL SERVICES 553,590 392,325 161,265 70.878
MATERIALS AND SERVICES 898,740 891,180 7,560 99.168
CAPITAL OUTLAY 91,000 126,003 -35,003 138.468
DEBT SERVICE 15,500 15,003 497 96.798
OPERATING TRANSFERS OUT 20,000 20,000 0 100.008
OPERATING CONTINGENCY 45,370 0 45,370 .008
---------- ----------- ----------
TOTALS 1,624,200 1,444,511 179,689 88.948
Financial Report April 30, 1993 Page 8
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the ten months ended April 30,. 1993
AIRPORT FUND
BUDGET ACTUAL VARIANCE %
RESOURCES
WORKING CAPITAL CARRYOVER 10,000 8,494 1,506 84.94%
CHARGES FOR SERVICES 116,900 87,895 29,005 75.198
INTEREST ON INVESTMENTS 600 205 395 34.17%
MISCELLANEOUS REVENUES 0 1,066 -1,066
---------- ----------- ----------
TOTALS 127,500 97,660 29,840 76.60%
EXPENDITURES
PERSONAL SERVICES 20,000 12,287 7,713 61.43%
MATERIALS AND SERVICES 70,500 58,754 11,746 83.348
CAPITAL OUTLAY 13,000 916 12,084 7.05%
OPERATING TRANSFERS OUT 20,000 20,000 0 100.008
OPERATING CONTINGENCY 4,000 0 4,000 .00%
---------- ----------- ----------
TOTALS 127,500 91,957 35,543 72.128
Financial Report April 30, 1993 Page 9
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the ten months ended April 30, 1993
CAPITAL IMPROVEMENTS FUND
BUDGET. ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 687,200 828,240 -141,040 120.52%
TAXES 14,500 14,525 -25 100.178
INTERGOVERNMENTAL REVENUE -0 3,100 -3,100
CHARGES FOR SERVICES 141,000 123,399 17,601 87.528
ASSESSMENT PAYMENTS 280,000 16,699 263,301 5.968
INTEREST ON INVESTMENTS 36,500 28,573 7,927 78.288
MISCELLANEOUS REVENUES 48,110 79,229 -31,119 164.68%
OPERATING TRANSFERS IN 677,000 20,000 657,000 2.958
---------- ----------- ----------
TOTALS 1,884,310 1,113,765 770,545 59.118
EXPENDITURES
PERSONAL SERVICES 1,000 9,306 -8,306 930.608
MATERIALS AND SERVICES 40,000 37,242 2,758 93.118
CAPITAL OUTLAY 1,222,000 566,619 655,381 46.378
DEBT SERVICE 400,000 0 400,000 .008
OPERATING TRANSFERS OUT 6,000 6,000 0 100.008
OPERATING CONTINGENCY 120,000 0 120,000 .008
UNAPPROPRIATED ENDING BAL 95,310 0 95,310 .008
---------- ----------- ----------
TOTALS 1,884,310 619,167 1,265,143 32.868
Financial Report April 30,1993 Page 10
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS) .
For the ten months ended April 30, 1993
HOSPITAL IMPROVEMENTS FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 424,000 428,424 -4,424 101.048
INTEREST ON INVESTMENTS 26,000 15,122 10,878 58.16%
OPERATING TRANSFERS IN 247,630 0 247,630 .008
---------- ----------- ----------
TOTALS 697,630 443,546 254,084 63.58%
EXPENDITURES
CAPITAL OUTLAY 697,630 0 697,630 .00%
---------- ----------- ----------
TOTALS 697,630 0 697,630 .008
Financial Report April 30, 1993 Page 11
CITY OF ASHLAND
STATEMENT OF REVENUES ANp EXPENDITURES
(BUDGETARY BASIS)
For the ten months ended April 30, 1993
BANCROFT BOND FUND
BUDGET ACTUAL VARIANCE 8 .
RESOURCES
WORKING CAPITAL CARRYOVER 425,000 434,959 -9,959 102.348
ASSESSMENT PAYMENTS 250,000 299,355 . -49,355 119.748
INTEREST ON INVESTMENTS 25,000 14,632 10,368 58.538
---------- ----------- ----------
TOTALS 700,000 748,946 -48,946 106.998
EXPENDITURES
DEBT SERVICE 445,000 198,213 246,787 44.548
OPERATING TRANSFERS OUT 5,000 0 5,000 .008
UNAPPROPRIATED ENDING BAL 250,000 0 250,000 .008
---------- ----------- ----------
TOTALS 700,000 198,213 501,787 28..328
Financial Report April 30, 1993 Page 12
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the ten months ended April 30, 1993
GENERAL BOND FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER, 123,500 121,699 1,801 98.548
. TAXES 115,000 111,156 3,844 96.668
INTEREST ON INVESTMENTS 16,900 5,488 11,412 32.478
OPERATING TRANSFERS IN 341,600 335,000 6,600 98.078
---------- ----------- ----------
TOTALS 597,000 573,343 23,657 96.048
EXPENDITURES
DEBT SERVICE 345,000 333,325 11,675 96.628
OPERATING TRANSFERS OUT 88,000 88,000 1 0 100.008
UNAPPROPRIATED ENDING BAL 164,000 0 164,000 .008
---------- ------------ ----------
TOTALS 597,000 421,325 175,675 70.578
Financial Report April 30, 1993 Page 13
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the ten months ended April 30, 1993
DEBT SERVICE FUND
BUDGET ACTUAL VARIANCE 6
RESOURCES
WORKING CAPITAL CARRYOVER 113,400 107,521 5,879 94.826
INTEREST ON INVESTMENTS 6,000 3,721 2,279 62.026
MISCELLANEOUS REVENUES 9,700 0 9,700 .006
OPERATING TRANSFERS IN 136,000 26,000 110,000 19.126 -
---------- ----------- ----------
TOTALS 265,100 137,242 127,858 51.776
EXPENDITURES
DEBT SERVICE 151,000 38,062 112,938 25.216
UNAPPROPRIATED ENDING BAL 114,100 0 114,100 .006
---------- ----------- ----------
TOTALS .265,100 38,062 227,038 14.366
Financial Report April 30, 1993 Page 14
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the ten months ended April 30, 1993
ADVANCE REFUNDING BOND FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 1,368,000 1,359,834 8,166 99.408
INTEREST ON INVESTMENTS 132,000 69,487 62,513 52.648
OPERATING TRANSFERS IN 2,128,000 2,128,000 0 100.008
---------- ----------- ----------
TOTALS 3,628,000 3,557,321 70,679 98.058
EXPENDITURES
MATERIALS AND SERVICES 37,000 51,617 -14,617 139.518
DEBT SERVICE 1,532,400 1,417,395 115,005 - 92.508
OPERATING TRANSFERS OUT 22,600 11,119 11,481 49.208
UNAPPROPRIATED ENDING BAL 2,036,000 0 2,036,000 .008
- ---------- ----------- ----------
TOTALS 3,628,000 1,480,131 2,147,869 40.808
Financial Report April 30, 1993 Page 15
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS) .
For the ten months ended April 30, 1993
HOSPITAL BOND FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 4,200 4,469 -269 106.40%
INTEREST ON INVESTMENTS 250 221 29 88.408
OPERATING TRANSFERS IN 144,150 139,764 4,386 96.968
---------- ----------- ----------
TOTALS 148,600 144,454 4,146 97.218
EXPENDITURES
DEBT SERVICE 148,600 134,270 14,330 90.368
---------- ----------- ----------
TOTALS 148,600 134,270 14,330 90.368
Financial Report April 30, 1993 Page 16
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the ten months ended April 30, 1993
WATER FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES -
WORKING CAPITAL CARRYOVER 2,360,000 2,475,952 -115,952 104.91%
INTERGOVERNMENTAL REVENUE 0 2,000 -2,000
CHARGES FOR SERVICES 2,029,000 1,637,189 391,811 80.698
INTEREST ON INVESTMENTS 78,000 63,639 14,361 81.598
MISCELLANEOUS REVENUES 5;000 8,476 -3,476 169.528
---------- ----------- ----------
TOTALS 4,472,000 4,187,256 284,744 93.638
EXPENDITURES
PUBLIC WORKS
PERSONAL SERVICES 876,350 677,601 198,749 77.328
MATERIALS AND SERVICES 788,500 740,069 46,250 93.868
CAPITAL OUTLAY - 2,143,010 951,303 1,191,707 44.398
DEBT SERVICE 5,200 4,723 477 90.838
OPERATING TRANSFERS OUT 260,000 260,000 0 100.008
OPERATING CONTINGENCY 150,000 0 150,000 .008
UNAPPROPRIATED ENDING BAL 248,940 0 248,940 .008
---------- ----------- ----------
TOTALS 4,472,000 2,633,696 1,849,748 58.89%
Financial Report April 30, 1993 Page 17
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the ten months ended April 30, 1993
SEWER FUND
BUDGET ACTUAL VARIANCE %
RESOURCES
WORKING CAPITAL CARRYOVER 280,000 285,695 -5,695 102.038
INTERGOVERNMENTAL REVENUE 80,000 27,670 52,330 34.598
CHARGES FOR SERVICES 1,007,000 982,146 24,854 97.538
INTEREST ON INVESTMENTS 15,000 5,304 9,696 35.368
MISCELLANEOUS REVENUES 450,000 -726 450,726 -.16%
---------- ----------- ----------
TOTALS 1,832,000 1,300,089 531,911 70.978
EXPENDITURES
PUBLIC WORKS
PERSONAL SERVICES 455,720 325,292 130,428 71.388
MATERIALS AND SERVICES 641,840 568,777 73,063 88.628
CAPITAL OUTLAY 538,960 406,231 132,729 75.37%
DEBT SERVICE 5,200 4,688 512 90.156
OPERATING TRANSFERS OUT 110;000 0 110,000 .008
OPERATING CONTINGENCY 62,000 0 62,000 .008
UNAPPROPRIATED ENDING BAL 18,280 0 18,280 .008
---------- ----------- ----------
TOTALS - 1,832,000 1,304,988 527,012 71.23%
Financial Report April 30,. 1993 Page 18
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the ten months ended April 30, 1993
ELECTRIC FUND
BUDGET ACTUAL VARIANCE %
RESOURCES '
WORKING CAPITAL CARRYOVER 1,225,000 984,506 240,494 80.37%
INTERGOVERNMENTAL REVENUE . 332,000 182,317 149,683 54.918
CHARGES FOR SERVICES 7,113,000 6,127,493 985,507 86.148
INTEREST ON INVESTMENTS 45,000 25,314 19,686 56.258
MISCELLANEOUS REVENUES 20,000 37,811 -17,811 189.06%
---------- ----------- ----------
TOTALS 8,735,000 7,357,441 1,377,559 84.238
EXPENDITURES
COMMUNITY DEVELOPMENT 477,370 359,937 117,433 75.408
ELECTRIC 7,508,420 6,022,780 1,560,640 79.45%
DEBT SERVICE 10,500 9,410 1,090 89.628
OPERATING TRANSFERS OUT 75,000 75,000 0 100.008
OPERATING CONTINGENCY 275,000 0 275,000 .00%
UNAPPROPRIATED ENDING BAL 388,710 0 388,710 .00%
---------- ----------- ----------
TOTAL EXPENDITURES 8,735,000 6,393,217 2,341,783 73.19%
Financial Report April 30, 1993 Page 19
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the ten months ended April 30, 1993
CENTRAL SERVICES FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 200,000 269,945 -69,945 134.978
CHARGES FOR SERVICES 1,984,000 1,995,378 -11,378 100.578
INTEREST ON INVESTMENTS 15,000 17,247 -2,247 114.988
MISCELLANEOUS REVENUES 1,000 488 512 48.80%
---------- ----------- ----------
TOTALS 2,200,000 2,283,058 -83,058 103.788
EXPENDITURES
ADMINISTRATION 460,980 348,024 112,956 75.508
FINANCE 939,480 706,262 233,218 75.188
OPERATING CONTINGENCY 110,370 0 110,370 .008
PUBLIC WORKS 488,460 375,099 " 113,361 76.798
COMMUNITY DEVELOPMENT 200,710 147,216 53,494 73.358
---------- ----------- ----------
TOTAL EXPENDITURES 2,200,000 1,576,601 623,399 71.668
Financial Report April 30, 1993 Page 20
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the ten months ended April 30, 1993
INSURANCE SERVICES FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 1,270,000 1,284,868 -14,868 101.17%
CHARGES FOR SERVICES 405,000 308,840 96,160 76.26%
INTEREST ON INVESTMENTS 100,000 59,129 40,871 59.138
MISCELLANEOUS REVENUES 0 5,850 -5,850
---------- ----------- ----------
TOTALS 1,775,000 1,658,687 116,313 93.45%
EXPENDITURES
PERSONAL SERVICES 14,000 9,527 4,473 68.058
MATERIALS AND SERVICES 456,000 209,811 246,189 46.01%
OPERATING CONTINGENCY 490,000 0 490,000 .00%
UNAPPROPRIATED ENDING BAL 815,000 0 815,000 .00%
---------- ----------- ----------
TOTALS 1,775,000 219,338 1,555,662 12.36%
Financial Report April 30, 1993 Page 21
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the ten months ended April 30, 1993
EQUIPMENT FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 1,364,730 1,389,878 -25,148 101.848
CHARGES FOR SERVICES 828,700 800,902 27,798 96.658
INTEREST ON INVESTMENTS 65,000 48,913 16,087 75.258
MISCELLANEOUS REVENUES = 5,000 10,225 -5,225 204.508
---------- ----------- ----------
TOTALS 2,263,430 2,249,918 13,512 99.408 -
EXPENDITURES
PERSONAL SERVICES 120,470 101,823. 18,647 84.528
MATERIALS AND SERVICES 356,200 291,115 65,085 81.738
CAPITAL OUTLAY 462,700 417,196 45,504 90.178
OPERATING TRANSFERS OUT 1,324,060 0 1,324,060 .008
---------- ----------- ----------
TOTALS - 2,263,430 810,134 1,453,296 35.798
Financial Report April 30, 1993 Page 22
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the ten months ended April 30, 1993
CEMETERY TRUST FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 593,000 592,794 206 99.978
CHARGES FOR SERVICES 4,500 4,419 81 98.208
OPERATING TRANSFERS IN 500 500 0 100.008
INTEREST ON INVESTMENTS 45,000 18,695 26,305 41.548
---------- ----------- ----------
TOTALS 643,000 616,408 26,592 95.868
EXPENDITURES
OPERATING TRANSFERS OUT 45,000 18,695 26,305 41.548
UNAPPROPRIATED ENDING BAL 598,000 0 598,000 .008
---------- ----------- ----------
TOTALS 643,000 18,695 624,305 2.918
Financial Report April 30, 1993 Page 23
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the ten months ended April 30, 1993
SKI AREA TRUST FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 1,700,000 1,076,772 623,228 63.348
INTERGOVERNMENTAL REVENUE 0 500,000 -500,000
INTEREST ON INVESTMENTS - 15,000 0 15,000 .008
MISCELLANEOUS REVENUES 0 10,396 -10,396
---------- ----------- ----------
TOTALS 1,715,000 1,587,168 127,832 92.55%
EXPENDITURES
CAPITAL OUTLAY 1,400,000 1,305,421 94,579 93.24%
OPERATING TRANSFERS OUT 0 281,461 -281,461
OPERATING CONTINGENCY 315,000 0 315,000 .008
---------- ----------- ----------
TOTALS 1,715,000 1,586,882 128,118 92.53%
Financial Report April 30, 1993 Page 24
I
SENATE FINANCE COMMITTEE WASHINGTON, OC OFFICE:
RANKING REPUBLICAN 259 RUSSELL SENATE
OFFICE BUILDING
SENATE COMMERCE, �y �y WASHINGTON,20510-37702 C
SCIENCE,AND /lp n`tD� a1}¢}AQ' �1Yfi}A X2021224-5244
TRANSPORTATION COMMITTEE �GL� 4 CO�Y(7/ali al•.Lr C�C� l►Na[.
BOB PACKWOOD STATE OFFICE:
701 SW MAIN STREET
SENATE JOINT COMMITTEE
ON TAXATION OREGON SUITE
PORTLAND,OREGON 97204
(503)326-3370
May 18, 1993
Brian L. Almquist
City Administrator., City of Ashland
Ashland City Hall
Ashland, Oregon 97520
Dear Mr. Almquist:
Thank you for writing to me regarding the Administration's
Economic Recovery Program and the needs of the City of Ashland to
secure funds to undertake a "third stage" treatment at the
wastewater treatment plant. I understand what an economic burden
this is for a small town.
The Economic Recovery Program did include $800 million for
the state revolving loan programs for water treatment nationwide.
This money was a portion of the Environmental Protection Agency' s
annual budget request for this program. It is my understanding
that these funds were not for direct grants but an infusion into
the loan program. As you know the Economic Recovery Program was
very controversial and finally withdrawn from consideration.
However, the funding of the Clean Water Act programs will .be .
considered in the normal budget process . I will keep the unique
concerns of the City of Ashland in mind as the Senate considers
the budget request and the appropriations for these important
programs .
I will ask a member of my staff to stop by and discuss the
City of Ashland' s needs next time they are in Southern Oregon.
In the mean time, if you have any immediate concerns please
contact Emilv Barlow in my Oregon office at: 326-3370 . Thank you
again for writing tome on this matter of mutual concern.
Sincerely,
BOB PACKWOOD
BP/eb
ASHLAND COMMUNITY HOSPITAL
BOARD OF TRUSTEES
April 27, 1993
The regular monthly meeting of the Board 'of Trustees of Ashland Community
Hospital was held on Tuesday, April 17, 1993, in the conference room.
PRESENT: Steve Lunt, Mary Ellen Fleeger, Bruce Johnson, M.D. ; Dick Nichols,
Madeline Hill, Tom Reid, and Judy Uherbelau, Trustees. Clifford A. Hites, M.D. ,
Medical Staff Representative.
Also present: James R. Watson, Administrator; Mike McGraw, Controller, Polly
Arnold, Director of Patient Services; Peggy Cockrell, Director of Personnel; Pat
Flannery, Director of Development; and Glenda Cole, Administrative Assistant.
Absent: Frank Billovits and Mary O'Kief, Trustees. Pat Acklin, City Council
Representative. Patty Adams, President of Foundation.
I. CALL TO ORDER AND INTRODUCTIONS
Mr. Lunt called the meeting to order at 12:15 pm and made
introductions.
II. MINUTES
Mr. Lunt ca led for a re iew of the minutes of the Executive
Committee of Februaray 16" and March 16 , the minutes of the Board of Trustees
meeting of March 23r , and the minutes of the Special Board Meeting of April 1,
1993. Following review, Dr. Johnson made the motion that the minutes be approved
as circulated. Ms. Fleeger seconded the motion and the motion carried. Mr.
Nichols questioned whether or not we have the detail notes of the executive
session during the Special Board Meeting of April 1, 1993. Ms. Cole stated that
we keep detailed notes of executive sessions but that they are not transcribed
in the regular minutes but these notes are kept separate and for an indefinite
period of time.
III. COMMITTEE REPORTS
There were no committee reports this month.
IV. DECISION ITEMS
A. Staff Development Plan: Mr. Watson stated that we had sent our
Staff Development Plan to Dan Fields, Oregon Association of Hospitals , for
review and comment. He stated that our plan is legally sound and is very similar
to ones from other hospitals. Following review and discussion, Mr. Nichols made
the motion to approve the plan as presented. Ms. Fleeger seconded the motion and
the motion carried. All voted in favor.
Board of Trustees
April 27, 1993
Page 2
B. March Expenditures: Mr. Reid reviewed the expenditures of the
month of March and pointed out interesting details. He stated that he had found
everything in order and made the motion to approve the March Expenditures. Dr.
Johnson seconded the motion and the motion carried.
V. MEDICAL STAFF REPORT
"In presenting these names for credentialing, or recredentialing, or
other changes in status of a medical staff member, or potential medical staff
member, the Executive Committee of the Medical Staff asserts without
qualification that the affected persons were afforded due process in accordance
with the Medical Staff By-Laws, Rules and Regulations of the Hospital"
A. Credentialing: Ms. Cole stated that each of the physicians being
presented for approval had been reviewed and approved by the Credentials
Committee and the .Executive Committee. She reviewed the information which was
reviewed on each physician. She then presented 1) Patrick Gillette, M.D. -
active staff privileges in Internal Medicine; 2) Stephen Cary, M.D. - active
staff privileges in surgery; 3) Eric Webb, M.D. - courtesy staff privileges in
emergency medicine; 4) Gordon Enns, M.D. - courtesy staff privileges in emergency
medicine; 5) Gary Newland, M.D. - courtesy staff privileges in pathology; 6)
Allan Palamara, M.D. - courtesy staff privileges in Gyn; and 7) Alan Webb, M.D. -
courtesy staff privileges in orthopedic surgery. Following review and
discussion, Dr. Johnson made the motion to approve the physicians as presented.
Ms. Hill seconded the motion and the motion carried.
VI. DISCUSSION ITEMS
A. Strategic Planning Update: Mr. Watson stated that we continue
to progress on our 4 main strategies. 1) MSO -. He stated that the Articles of
Incorporation have been filed for our Healthcare Enhancement Corporation. We
will need to have 2 members of the Board to participate in a nomination
committee. . Mr. Lunt asked the Trustees interested in participating on the
nominating committee to please contact Mr. Watson or Ms. Cole. 2) Talent Office
- The environmental study is almost complete. We may need to loan the Foundation
funds until they receive the money from the Bonds. Mr. Watson will be meeting
with the Talent Mayor this week to keep him-informed of our progress. 3) Space
Problems - We have received an architectural contract to design the enclosure of
the "red rock" area to give Emergency Room, Surgery, and Radiology more needed
space. 4) Networking - Mr. Watson stated that we need to network with another
hospital to ensure that we get contacts with third party payors. It was felt by
those present that we should remain independent as long as possible.
Board of Trustees
April 27, 1993
Page 3
VII. QUALITY ASSURANCE
Mr. Watson stated that the QA\I Committee met on Tuesday, April 6,
1993, and that all issues were being handled appropriately. There were no issues
to be brought before the Board.
VIII. ADMINISTRATOR'S REPORT
A. Nursing: Ms. Arnold reported that National Nurses Week is the
first week in May. There will be a luncheon in Medford to celebrate this with
nursing peer awards being presented to local nurses. We will have our employees
who will be receiving awards attend next month's meeting to be recognized by us.
B. Financial: Mr. McGraw reported that he and Mr. Watson presented
the hospital's budget to the City and that it was approved with no changes. He
stated that we lost our appeal with the Department of Human Resources and will
have to repay approximately $112,000 in welfare payments. Mr. McGraw reviewed
in detail the March financials and pointed interesting items. He stated that we
will be coming to the Board for approval of a line item transfer next month.
This is to meet the budgetary requirements of the State.
C. Personnel: Ms. Cockrell stated that she is recruiting for a lab
tech. and a collections clerk. She stated that she felt that our on-call pool
is sufficient to get us through the summer vacations. Open Forums are scheduled
for Friday, May 14th. Beginning in May, we will have voice mail on some of the
telephones in the facility. She stated that we are being very careful as to what
areas will be using it. In Marketing - she stated that .we presented another
Health Forum with Dr. Cary, Dr. Hoffman, and Suzanne Haveman on Laparoscopic
cholecystectomy. National Hospital Week is May 10 - 14, 1993, and we are going
to have several activities scheduled. The annual Bar-be-cue will be Friday, May
14th. Mr. Watson and Mr. Lunt have volunteered to "bar-be-cue". Everyone was
encouraged to attend.
D. Foundation: Mr. Flannery stated that the Foundation's Patrons
Drive has begun and he encouraged all Trustees to become Patrons. The Foundation
will have its first retreat on May 8th at the Mark Antony. The Foundation will
be sponsoring a golf tournament on July 23rd at Oak Knoll. Mr. Flannery reviewed
the properties that have been donated to the Foundation and possible property
donations.
E. Other Issues: Mr. Watson stated that the left turn lane onto
Maple should be done this fall. There was an increase in cost and our portion
is now $50,000. The service station and the brown house have to be purchased by
the State.
IX. CORRESPONDENCE TO THE BOARD
Mr. Watson requested that Trustees complete the questionnaire from
Oregon Association of Hospitals regarding educational needs and will be used to
plan Trustee workshops in the future.
Board of Trustees
April 27, 1993
Page 4
X. INSERVICE
Mr. Watson presented updates on the changes in the healthcare.
industry from information he received from meetings with the Far West Council,
Oregon Association of Hospitals, and Health Future Board Meetings last week. Mr.
Watson used overhead slides to illustrate the changes over the last 5 years in
the number of hospital admissions, outpatient visits, surgeries, operational
profits and overall profits. He reviewed the Oregon Health Plan and the
proposals for how it will be funded. He stated that it is the legislature's
responsibility to come up with funding without taxing hospitals, physicians, and
dentists. Dr. Johnson stated that Oregon Medical Association has proposed a 25
cent tax on cigarettes and tobacco products to pay for the Health Plan. Both Mr.
Watson and Dr. Johnson felt that we are in a good position at this time.
Mr. Watson stated that Health Futures will not be developing an
insurance company at this time because there were not enough hospitals willing
to participate.
Mr. Lunt reported that he, Ms. Uherbelau and Dr. Johnson were
reappointed by the Mayor and City Council for another 4 years on the Board of
ftistees. They were congratulated.
XI. ADJOURN
There being no further business, the meeting was adjourned at 205pm.
Respectfully submitted:
APPROVED:
Richard A. Nichols, Secretary
Stephen B. Lunt,
Chairman, Board of Trustees
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
MAY 18, 1993
CALL TO ORDER: Councilor Chair Acklin called the meeting to order and led the Pledge of
Allegiance at 7:35 P.M. on the above date in the Council Chambers. Laws, Hauck, Acklin,
and Arnold were present. Reid and Winthrop were absent. The meeting was turned over to
Mayor Golden upon her arrival moments later.
APPROVAL OF MINUTES; The minutes of the Regular Meeting of May 4, 1993 were
`accepted as presented.
SPECIAL PRESENTATIONS: Proclamations: 1) "Community Theatre Week" - June 13-19,
1993; 2) "Airport Appreciation Day" - May 23, 1993; 3) "National Emergency Medical Services
Week" - May 23 - 29, 1993,
CONSENT AGENDA: Acklin moved to approve as follows: 1) Minutes of Boards,
Commissions, and Committees; 2) Departmental Reports; 3) Liquor license request for The
Sandpiper, 139 E. Main Street-Dispenser Class A; 4) Confirmation of Mayor's appointment of
Hap Freund to Cable Access Commission for term ending June 30, 1995. 5) April
Snow/Water Report. 6) Request from Public Works Dir. to set public hearing for June 1, 1993
on the proposed wastewater treatment plant facility plan. Arnold second and the motion
carried on voice vote.
UNFINISHED BUSINESS: Continue Public Hearing - P.A. 93-058, Open Space
Designation Request (Bill & Gloria Richey). Planning Director McLaughlin said the
Planning Commission's recommendations are to follow the Comprehensive Plan criteria in
designating open space, and approve P.A. 93-058. The public hearing was opened and Bill
Richey, Applicant, said he has lived on the property for 30 years and his neighbors support
the request. There being no further comment from the audience, the public hearing was
closed. Acklin moved approval, Hauck seconded, all YES on roll call vote. First reading of
an ordinance amending the Comp. Plan Map from Single Family Residential to Open Space
for a portion of the property at 675 Carol St. Arnold moved passage to second reading,
Acklin seconded, all YES on roll call vote.
NEW & MISCELLANEOUS BUSINESS: Ambulance Service Rates. Evelyn Murdock read
her letter of March 24 requesting that Council consider creation of a regulatory board to
review ambulance service rates. Fire Chief Woodley introduced Gordon Brown, owner of
Ashland Life Support, who said their rates are regulated by Jackson County and public
hearings are held prior to implementation of rate increases. Complaints should be directed
to Gary Stevens of the Jackson Co. Dept. of Health & Human Services- Brown said ALS has
the lowest rates in the State. On a question from Arnold, Brown said memberships are often-
times abused by chronically ill individuals. Laws said the County has regulatory
responsibility and it would be inappropriate for the city to get involved in rate regulation.
Acklin suggested that Gary Stevens be requested to summarize his rate regulation activities.
Hauck agreed. Murdock was thanked for bringing this matter to the Council's attention.
Regular Meeting - Ashland City Council - May 18, 1993 - P. 1
OTP Legislative Program. Golden requested Council approval of a resolution endorsing
funding alternatives for implementation of the Oregon Transportation Plan. All agreed to
approve the resolution. (Reso. 93-18)
PUBLIC FORUM: Bill Helm expressed concern about the procedures of the Police Dept.
regarding towing abandoned cars.
ORDINANCES. RESOLUTIONS & CONTRACTS: Amend Fire Prevention Code. Second
reading by title only of an ordinance amending the Fire Prevention Code, Chapter 15.28 of
the Ashland Municipal Code. Acklin moved adoption, Laws seconded, all YES on roll call
vote. (Ord. 2711)
Amend Building and Other Specialty Codes. Second reading by title only amending
certain Sections of Chapter 15 and repealing Sections 15.04.040 and.15.04.080. Hauck
moved adoption, Acklin seconded, all YES on roll call vote. (Ord. 2712)
Amend Fair Housing Code. First reading of an ordinance amending the Fair Housing Code
to prohibit discrimination based on sexual orientation and disability. Arnold moved passage
to second reading, Hauck seconded, all YES on roll call vote.
Dedication of Park Lands. A Resolution was read by title only dedicating land on "A" Street
between 6th & 8th Streets, and on Water Street at Hersey Street for park purposes (not to
include the Recycling Depot). Acklin moved adoption, Arnold seconded, all YES on roll call
vote. (Reso. 93-16)
City Affirmative Action Policy. A Resolution was read by title only readopting an equal
employment opportunity policy and affirmative action program, and repealing Reso. No. 89-
35. Hauck moved adoption, Acklin seconded, all YES on roll call vote. (Reso. 93-17)
Quitclaim Deeds - Utility Easements. Laws moved to authorize the Mayor and Recorder to
sign same on Lots 1, 2, and 3, Block 1 of Franeva Heights Subdivision. Acklin seconded the
motion which passed unanimously on roll call vote.
OTHER BUSINESS FROM COUNCILMEMBERS: Hauck said the Comprehensive Housing
Affordability Strategy will include Ashland only. Arnold told of a volunteer who has a great
deal of experience in grant writing, and hopes to have a proposal prepared for the next
meeting. Acklin invited participation in the regional transportation planning process, on May
22, 9:00 - 1:00 at North Medford High School. Almquist asked that the meeting adjourn to
Monday, May 24th after the budget meeting to consider the recreational serial levy for
schools.
ADJOURNMENT: The meeting adjourned at 9:00 P.M. to May 24 at 7:30 P.M.
Nan E. Franklin Catherine M. Golden
City Recorder Mayor
IdAmin15.18-931
Regular Meeting - Ashland City Council - May 18, 1993 - P. 2
I
MINUTES OF THE ADJOURNED MEETING
ASHLAND CITY COUNCIL
MAY 24, 1993
CALL TO ORDER: The meeting was called to order by Mayor
Catherine Golden at 8 : 35 P.M. on the above date in the Council
Chambers. Laws, Hauck, Acklin, and Winthrop were present. Reid
and Arnold were absent.
CHILDREN'S CULTURAL AND RECREATIONAL TWO-YEAR SERIAL LEVY: City
Attorney Nolte said the words. "after school strings" in the
explanation on the resolution should be changed to "musical
performances" . The resolution was read by title only as follows:
"A RESOLUTION CALLING .A SPECIAL ELECTION FOR JUNE 29, 1993 , IN
THE CITY OF ASHLAND FOR THE PURPOSES OF SUBMITTING TO THE VOTERS
OF THE CITY A MEASURE FOR A TWO-YEAR SERIAL TAX RATE LEVY TO
PROVIDE FUNDS FOR THE OPERATION OF CULTURAL AND RECREATIONAL
PROGRAMS; WITH THE LEVY TO BE ASSESSED BEYOND THAT NOW AUTHORIZED
BY ARTICLE XI, SECTION 11, OF THE OREGON CONSTITUTION" . Hauck
moved to adopt same, Winthrop seconded, and the motion passed on
roll call vote with Acklin abstaining. (Reso. 93-19)
ADJOURNMENT: The meeting adjourned at 8:42 P.M.
Nan E. Franklin Catherine M. Golden
City Recorder Mayor
(d:VaW3-24-93AdJ
r
�\h R' � P%Y11 5 `aa d/ 1\ � � t.N\ E' �fity/I\W�+�' A �\'�/Y Ok R•i �`M/ �.
PROCLAMATION
i t WHEREAS, pedestrians have the right of way over vehicles, and
Stir II 33 '
WHEREAS, Oregon law requires drivers to stop for pedestrians in marked or
unmarked crosswalks, and !!!
:.may WHEREAS, every intersection is a crosswalk whether painted or not, and
i1lil'A WHEREAS, children under the age of nine cannot judge distance, motion or
speed; may be inattentive or distracted; and may think that when
they see a car, the driver sees them; and =<„
WHEREAS, the elderly or disabled may have poor vision, hearing, or other k '
=i�1! limitations, and
. a v.
- � WHEREAS, all citizens are entitled to safe use of the public roads, and I
,;>r WHEREAS, the City is committed to encouraging walking,
NOW, THEREFORE, 1, Catherine M. Golden, Mayor of the City of Ashland,
c,
-1>41, do hereby proclaim the week of June 6 through June 12, 1993, as r1j1` •_
Crosswalk Awareness Week
,_. . r in the City of Ashland, Oregon, and I call upon all motorists to contribute to $y• r
improving the safety of pedestrians and crosswalks by being aware of them and
graciously yielding the right of way. _
Given under my hand and the seal of the City of Ashland this /� day of
June, 1993. =+
W
NIN
'llil g Catherine M. Golden, Mayor
ATTEST:
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er
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CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
lt�I.AR_ A4E'I'iwic;
M I NLITE S
April 27, 1993 Chair Adams called the meeting to order at
7:00 p.m. at 340 S. Pioneer Street.
ATTENDANCE:
Present: Pat Adams, Al Alsing, Tom Pyle, Teri
Coppedge, Wes Reynolds, Ken Mickelsen,
Councillor Hauck
Absent: None
I. ADDITIONS OR DELETIONS TO THE AGENDA None
II. APPROVAL OF kINUTES
A. Regular Meeting - March 29. 1993
Commissioner Alsing made a motion to approve the minutes of the
March 29, 1993 Regular Meeting. Commissioner Reynolds seconded.
The vote was: 4 yes - 1 abstain (Adams)
III. BILLS AND FINANCES
A. Approval of Previous month's disbursements
Commissioner Reynolds made a motion to approve the previous months
disbursements as indicated by Payables checks #7555 - #7639 in the
amount of $51,803.22 and Payroll checks 116096 - 116151 in the amount of
$32,460.86.
IV. AUDIENCE PARTICIPATION ON THE AGENDA None
V. AUDIENCE PARTICIPATION NOT ON THE AGENDA None
VI. OLD BUSINESS
A. Ashland Gun Club - lease agreement
Bill Lamb, President of the Ashland Gun Club, was present in the
audience to answer any questions the Commission might have regarding
extending. the Gun Club's lease on the Lithia Springs site.
In discussion, Chair Adams said that the City Administrator had
indicated that the City would prefer that the existing arrangement
continue whereby the City leases the land to the Commission because the
land is being used for "recreational" purposes; the Commission could
then sub-lease to the Gun Club if it chose to do so. She stated that
Ashland Parks and Recreation Commission - Page 2 .
Regular Meeting - April 27, 1993
Ashland Gun Club - continued
she felt very strongly that the Commission did not need to continue to
act as intermediary stating that_ it has enough to do at this time.
Commissioner Alsing said that he felt that the actual property owner
should be the one involved with the lease, particularly when
improvements to the property are being considered. Different
Commissioners stated varying opinions as to whether or not the
Commission should remain in a lease agreement with the City. All
Commissioners supported the concept of having the Gun Club continue to
lease the property whether or not it was leased directly from the City
or sub-leased by the Commission.
David Fine, attorney for the Gun Club, suggested that perhaps the
Commission would prefer to assign the lease to the Gun Club rather than
enter into a sub-lease agreement. He indicated that an assignment
would take them out of the capacity of acting as intermediary stating
that in an assignment the Commission would give up all rights. The
Commission asked the Director to check with the City Attorney on the
advisability or legality of an assignment.
MOTION Commissioner Pyle made a motion to request that the City Council extend
the Commissions lease of the Lithia Springs site for 10 years beyond
the current expiration date in 1998. Commissioner Coppedge seconded.
The vote was: 3 yes - 2 no
(Coppedge, Adams)
VII. NEW BUSINESS
A. Request for croquet tournament
Director Mickelsen reported that .Dale Swire is requesting to hold the
Third Annual Croquet Festival and Tournament at Triangle Park on June
12th and 13th. In previous years the Commission has approved the
tournament in which funds are raised to support the State Ballet of
Oregon. Mr. Swire reported that last year's tournament donated $500 to
the ballet. Director Mickelsen indicated that department staff has had
no difficulties regarding the tournament in previous years and that the
tournament would be designed along the same guidelines as previous
years.
MOTION Commissioner Coppedge made a motion to approve the request.
Commissioner Pyle seconded.
The vote was: 5 yes - 0 no
VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT
A. Central Area Patrol Officer
Director Mickelsen introduced Officer Lisa Brooks who has been selected
as the Central Area Patrol officer and who will be coordinating and
supervising the Park Patrol. Officer Brooks spoke briefly to the
Ashland Parks and Recreation Commission Page 3
Regular Meeting - April 27, 1993
CAP Officer - continued
Commission about her views on acting not only as Park Patrol supervisor
but as Police Department liaison with the Parks Department.
B. Mute Swans nesting
Staff reported that the mute swans at the lower pond were again nesting
with the female sitting on four eggs. Best estimate is that the eggs
will hatch sometime near the end of May. Because both cygnets hatched
last year did not survive due to a naturally occurring parasite in the
lawn which weakened them, staff has been investigating various means to
assure the survival of the offspring this year.
Eric Setterberg, Irrigation Specialist and resident "birder" on staff,
has been researching various means to give the cygnets the best chance
of survival. Eric reported that Dave Holderread of Corvallis, a swan
breeder, has indicated that the best option for survival is to allow
the eggs to hatch with the parents but then to remove them immediately
to be raised in a protected environment. The breeder cautioned that it
takes time, effort and knowledge to be surrogate parents to cygnets
because they will imprint on the person raising -them rather than on
their natural parents. In considering the department's other
obligations, staff does not believe that raising the cygnets in house
would be advisable due to the time and expertise it would require. In
looking for another option, Wildlife Images in Grants Pass was
contacted and they have agreed to raise the cygnets if the Commission
.concurs with this option.
In discussion, the Commission concurred that having the cygnets raised
at Wildlife Images would be the best immediate solution and directed
staff to pursue that option.' Details as to whether the offspring would
be brought back to Lithia Park when they were old enough would be
decided at a later date.
C. Dedication of Railroad Park property
MOTION Having reviewed a memorandum from the Director indicating that the
final deed for the Railroad Park property had been recorded by the
City, Commissioner Reynolds made a motion to request that the City
Council pass a resolution dedicating that city-owned land between 6th
and 8th Streets on "A" Street as park property. Commissioner Alsing
seconded.
The vote was: 5 yes - 0 no
D. Assessment for Tolman Creek at YMCA City Park
The Commission reviewed.a memorandum from the Director and a letter
from City Hall which indicated that the Commission would be responsible
for its portion of the assessment fees related to street improvements
on Tolman Creek Road adjacent to the YMCA City Park. The memorandum
indicated that although historically the department had not been
separately assessed for improvements adjacent to park property, that,
due to the size of the park frontage on Tolman Creek the City would not
be able to absorb the cost of this improvement without assessing parks.
Ashland Parks and Recreation Commission Page 4
Regular Meeting - April 27, 1993
Tolman assessment - continued
Commissioners voiced strong complaint that they were receiving this
information after the fact. Particularly Commissioner Reynolds
indicated that if the Commission had known up front that it would be
charged for these improvements that it would have been able to
participate in the decision making process as to the kind and quality
of improvements for which it would be paying.
IX. ITEMS FROM COMMISSIONERS
A. Use of Garfield Park by unsupervised children
Commissioner Pyle mentioned a letter to the editor in the Tidings which
commented on the vandalism occurring at Garfield Park, particularly a
portion of the fence being bent over. He inquired as to whether or.not
an additional entrance should be created between the apartments and the
park. Superintendent Gies said that the Police Department had reported
that the particular incident referred to was malicious vandalism, not
just someone trying to take a short-cut into the park. He also said
that it would not be practical to have an entrance at our fence at the
spot since the apartment complex also has a fence at that point.
In further discussion, the Commissioners expressed concern about the
level of juvenile vandalism occurring at Garfield Park and the fact
that it appears that many, very. young children are using the park
unsupervised. It was suggested that park ordinances be reviewed to
determine whether or not any age limit is set or could be set for
unsupervised use of parks. Staff was also requested to work with
Officer Brooks to devise a manner in which the public- might become
better informed on safety issues as well as vandalism issues regarding
park usage by unsupervised children.
X. NEXT MONTH'S AGENDA The next Regular Meeting was scheduled for
Tuesday, May 25, 1993 at 7:00 p.m.
XI. ADJOURNMENT With no further business, Chair Adams
adjourned the meeting.
Respectfully
submitted,
Ann Benedict, Management Assistant
Ashland Parks and Recreation Department
CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
SREC=AL MEET=NG
M=N U T E S
May 15, 1993 Chair Adams called the meeting to order at
9:10 a.m. at 340 S. Pioneer Street .
ATTENDANCE:
Present : Pat Adams, Al Alsing, Teri Coppedge, Wes
Reynolds, Ken Mickelsen
Absent : Tom Pyle
I. PROPOSED RECREATION TAX PERTAINING TO SCHOOLS
Allen Drescher, spokesperson for the citizens' group working to find a
solution to the immediate funding problems for Ashland's schools, spoke to
the Commission concerning the proposed city recreation serial levy tax
which would be used support some of those programs which the school
district will need to drop due to funding limitations placed by Measure 5.
They said that many interested citizens including the Ashland Community
Coalition, parent groups and elected officials from all elements of local
government had been meeting to try to come up with some immediate
assistance for the schools which were .having to cut some programs from the
school district budget.
He indicated that the current proposal of a recreation tax would take voter
approval and that, for the proposal to be accepted by the community, voters
would need to understand that programs which have been strongly supported
by the community would be lost . He indicated that at this time it is
estimated that the district would be loosing 2.9 million dollars and that
the proposed recreation tax would replace only about $800,000.
Mr. Drescher said that in investigating a means to find partial, possible,
immediate solutions to the funding for the next couple of years, the
citizen group and elected officials found that the community is very
fortunate in that by ordinance the. City of Ashland is able to levy a
property tax to support "children's recreational and cultural" activities.
The citizens' group proposes that the City Council, with the Parks and
Recreation Commission's approval, place on the June 1993 ballot a serial
levy measure for recreational and cultural activities which would be placed
in the Parks and Recreation Department 's budget. The Commission would then
contract with the Ashland School District for those activities which
schools are not mandated to offer or are offered as regular classroom
activity, and, which could be defined as "recreational or cultural" in
nature. Most clearly identifiable would be extra-curricular athletics and
music activities. With separate funding for these extra-curricular
activities, the School District would then be able to continue to partially
fund other elements of thq school budget such as foreign language at the
high school, an at-risk counsellor, the ROS program, and early childhood
specialists. He expressed confidence that the voters of Ashland, when they
understood the mechanism involved, would vote to continue these valuable
programs and not take the cuts which Measure 5 is forcing upon the schools_
Ashland Parks and Recreation Commission Page 2
S ecial Meeting - May 15, 1993
PROPOSED RECREATION TAX - continued
In discussion, Commissioner Alsing said that it was his understanding that
the funds would be budgeted as an "in and out" item for the Commission and
questioned whether or not the City Attorney had been fully involved in the
discussion. Mr. Drescher responded that the funds would show as a single
line item and that the Commission would contract with the School District
for those particular services which would be agreed upon by both the School
District and the Commission. He said that Mr. Nolte, the City Attorney,
had been fully involved with all discussions.
Commissioner Reynolds said that he believed that the programs supported by
the recreation tax would need to be defined very carefully so that the
distinction between city taxes and school taxes was clearly maintained and
that the contract between the Commission and School be framed very
carefully so that regular, school day activities were not being funded -
through city taxes. He asked Coach Jim Nagel, who was present in the
audience whether or not the OSAA would have any difficulty with this kind
of alternative funding for athletics. Mr. Nagel replied that when he
contacted OSAA that he was informed that it would not be concerned with the
source of funding but that the criteria was that the athletic program must
be a "school administered" program and that the School District must the
entity responsible to the OSAA. Commenting on keeping city taxes and
school taxes separate, Mr. Drescher indicated that the State Attorney
General has given a previous opinion on a similar proposal in lane County
approving the concept basing the opinion on the "type" of activity involved
not the "time" that it was offered. Jim Early (2805 Diane), present in the
audience, said that it was his opinion that under Measure 5 the state would
cancel any monies used to fund activities taking place during a regular
classroom day.
Kate Hartzell, also present in the audience, spoke indicating that she was
concerned about how the proposed monies would be spent and the fact that
there seemed, to be such a rush to get it done. She said that she would be
in opposition to the levy if it were to go to funding sports programs if
there was no element of "pay to play" as a part of participating in the
programs. She said that although she supported sports programs, she felt
that funding sports and not funding counsellors was a mistake.
Commissioner Adams responded that because of legal restrictions the
proposed "recreational and cultural" tax would be very limited in what it_
could directly fund and pull out of the school budget. She said that it
was her understanding that when some of the funding for sports is pulled
out of the school budget that the School Board will then have more
flexibility to use monies which would have gone to sports for other
programs such as at-risk counsellors. She said that as to acting quickly,
it was necessary to move quickly if the monies were to be available for
this next school year. Commissioner Coppedge clarified that if the City
did not act now that the funding would not be available for an entire
school year. That was confirmed by Mr. Drescher who also said that it was
his understanding that with monies which would be freed up from the
district's budget that it would restore the early childhood development
specialist.
Ashland Parks and Recreation Commission Page 3
Special Meeting - May 15, 1993
PROPOSED RECREATION TAX - continued
Jean Crawford (923 Harmony Lane) said that she basically agreed with Ms.
Hartzell's comments. Her concern was also that sports seemed to be the
focus of the "recreational and cultural" activities being discussed when
that description could fit many other activities not sports related. She
said that it was her understanding that the School District intended to
leave the sports program completely funded, K through 12, but that there
would not be full replacement for music, language, etc. She questioned the
ability to sell the levy to the voters when one set of programs was going
to be fully funded while cutting other areas -- that fully funding
athletics was a value judgement which needed to be considered fully prior
to going to the voters. She also felt that "pay to play" should be a
greater portion of the school sports programs and that other activities
which do not occur during the school day could be supported by this levy.
She encouraged the Commission, should this levy be approved by the voters,
to write a contract with the School District which would use a very broad
definition of "recreational and cultural" activities and not limit the
monies for primarily athletic activities.
Commissioner Adams indicated that it was her understanding that those
extra-curricular programs such a music and debate were part of the programs
which would be restored if the levy were passed. Ms. Crawford said that
her understanding was that if sports monies were cut from the district
budget that those monies for other extra-curricular activities could be
replaced but that she would prefer to have the Commission state that the
monies from the levy would go for those other extra-curricular activities
rather than for the athletic program. Mr. Drescher said that he had some
sympathy for Ms. Crawford point of view.in that he felt that the proposed
levy could be stipulated to directly fund some sports but also other
specific activities.
Commissioner Adams said that in the last meeting she attended all the
activities which have been mentioned such as the debate team and ROS were
within the scope of activities which could be funded by the levy. Ms.
Crawford.and others in the audience indicated that that was definitely not
clear when the topic was discussed at a recent School Board meeting. Alan
DeBoer, School Board member, indicated that it was also his understanding
that all the various co-curricular activities for which people were
expressing concern would be directly funded by the levy with only part of
it going for sports. This would free up monies for other expenses.
Because the Commission would be contracting with the School Board for the
monies it would certainly have a say in what programs would be funded by
the levy monies. He said that there was no doubt that the levy was an end
run around Measure 5 and a band-aide on funding for the schools because the.
state legislature has not come up with' an adequate solution for school
funding. He said that he had given up on next year and felt greatly
heartened by how swiftly the citizens' group and elected city officials
have acted in coming up with a possible solution to keep some programs
alive. Director Mickelsen said that it was also his understanding that all
of the co-curricular programs which had been mentioned could be supported
by the levy, however, that the decision about which specific programs would
be funded would be a School Board decision,. not a Commission decision.
Ashland Parks and Recreation Commission Page 4
Spe.Cial Meeting - May 15; 1993
PROPOSED RECREATION TAX - continued
Jack Blackburn (805 Oak Street) said that he hated to see the Parks and
Recreation Commission being used in this manner. He said that he felt the
public would perceive the Commission being used as a mean to get around
Measure 5 and that it was less than honorable. Commissioner Adams
responded that she did not perceive that the Commission was being used but
that it was cooperating in a community-wide coalition to try to solve a
community problem. Commissioner Reynolds said that he felt that the
Commission was helping in a stop-gap effort to try to plug some holes
because the state legislature has not yet come up with any solution to the
school funding crisis. Commissioner Coppedge agreed saying that the
proposed levy was simply a band-aide and that it is time for the state
legislature so follow its mandate included in Measure 5 to come up with an
alternative funding. source for schools.
MOTION After some further discussion, Commissioner Reynolds made the following
motion: that the Commission request that the City Budget Committee write a
supplementary budget for the Ashland Parks and Recreation Department
reflecting the appropriate adjustment for a 97 cent per $1,000 assessed
valuation property tax for a two year serial levy to fund children's
cultural and recreational activities which would be administered by having
the Commission enter into a contract with the Ashland School Board, and, to
recommend to the City Council that such a ballot measure be submitted to
the voters in June of 1993. Commissioner Alsing seconded.
Prior to the vote Commissioner Coppedge disqualified herself from voting
indicating that as a School District employee she did not believe it would
be appropriate to vote on the motion.
' The vote was: 3 yes - 0 no
Chair Adams appointed herself and Commissioner Reynolds to act as
Commission liaison with the citizens' committee, School Board, and city
officials to continue to work on the proposed tax and ballot measure.
II. ADJOURNMENT With no further business, Chair Adams
adjourned the meeting.
Respectfully submitted,
Ann Benedict , Management Assistant
Ashland Parks and Recreation Department
ASHLAND HISTORIC COMMISSION
Minutes
May 5, 1993
CALL TO ORDER
The meeting was called to order by Chairperson Jim Lewis at 7:38 p.m. Members present
were Jim Lewis, Terry Skibby, Le Hook, H.L. Wood, Keith Chambers, Jane Dancer, Dana
Johnson and Nan Hannon. Also present were Associate Planner Bill Molnar, Secretary
Sonja Akerman, and Council Liaison Pat Acklin. Steve Ennis was absent.
APPROVAL OF MINUTES
Chambers moved and Hook seconded to approve the Minutes of the April 7, 1993 meeting
as mailed. The motion was unanimously passed.
STAFF REPORTS
PA 93-045
Minor Land Partition
99 Granite Street
Stephen Cary
Molnar explained this application was administratively approved last month, but the
neighbors called it up for a public hearing. The application involved a three parcel Minor
Land Partition, one with frontage on Granite Street, one on Pine Street and the other would
be a flag drive off Pine Street. The Granite Street property would have easement rights off
the flag lot in order to get to the existing garage in the back. Staff, however, overlooked
the requirement of creating a lot wider than it is deep (parcel 3). A Variance would be
required if the applicant still requested three lots, and it was not noticed as such. A
Variance is not justified under the criteria. Staff is recommending the applicant resubmit
a site plan showing just two parcels. If plans are resubmitted, this action would be noticed
again and come back to the Planning Commission next month. Molnar said comments from
the Historic Commission would be taken.
Hook questioned if parcel 2 would meet the criteria. Molnar said there is more discretion
because the setbacks would be determined depending on the orientation of the house.
Lewis noted there are no flag lots in the area and that three parcels would be less historic.
Hannon stated the visual integrity would be preserved more if the lot were divided into two
parcels rather than three.
Myrl Burkholder, 107 Granite Street, said she owns the lot to the south and her daughter
and son-in-law border the lot on Pine Street. Three lots would not be consistent with the
area. The flag drive would serve all three properties and that use would interfere with, not
only her property, but six others as well. Burkholder then quoted from Chapter IV of the
Site Design and Use Standards and stressed that sensitivity is essential.
Bob Wright, 97 Pine Street, agreed there should only be two parcels for all the reasons
mentioned previously.
Michelle Warren Schreiber, 93 Granite Street, agreed with the neighbors.
Chambers questioned the access to the existing garage. Molnar said parcel 1 would most
likely get the easement because the curb cut off Granite Street would be very difficult and
the retaining wall would also have to be cut. When Chambers asked if the owner lived in
the house, Burkholder answered no, it is a rental.
Chambers moved to recommend the applicant resubmit the application for a two lot Minor
Land Partition. Johnson seconded the motion and it passed unanimously.
PA 93-053
Site Review
230 Van Ness Avenue
Darrell A. Boldt and Lana McGraw Boldt
Molnar related this property has recently been partitioned. This application is for the
construction of four two-bedroom, two-story townhouses with access and parking off the
alley. The flag off Van Ness would only be for a pedestrian walkway. This application was
administratively approved last month and called up for a public hearing by a neighbor. The
main concerns were the alley access and condition of the alleys over time. The dilemma is
that the policy of the Planning Department has been to encourage parking off the alley, but
with the infill off the alleys, enjoyment of rear yards has been affected. Alley capacity and
saturation point will need to be considered in the future.
When Hook questioned Darrell Boldt about the pedestrian access, he verified one of the
reasons the parking was designed off the alley was to save the tree in the flag drive. Boldt
added the flag slopes down toward the alley so drainage would have to be addressed in the
alley anyway. He commented he will have to pave the parking even if he only has to
improve the alley with gravel.
Skibby noted the view on alleys has changed in the past year.
Molnar clarified the improvement would be from Laurel Street to and including the length
of Boldt's property. It is currently the policy of the Comprehensive Plan to pave alleys, but
the City is looking at alternatives. There would be 100 feet of unimproved alley. There are
conflicts because R-3 zones are located in the Historic District and Planning has been leery
about punching in new driveways to keep the streetscape. With the policy of encouraging
infill and alternate means of transportation, alleys are being used more.
Skibby asked Molnar about vehicle trips per day. Molnar said there would be approximately
30 trips. Boldt added the people probably would not use Skidmore Alley because of the
sharp turn. Skibby said he sees this development as having a major impact on the alley, and
Ashland Historic Commission
Minutes
May 5, 1993 Page 2
y
it will change the character of the neighborhood. He also said he is not comfortable with
the design of the townhouses.
Boldt stated he would like to add dormers to break up the roof line and add more
character.
Chambers said it looked as though if the flag drive was used rather than the alley, there
would be less impact. One of the uses of an alley is a play area, so he thought it would be
better if the alley use as a street was not the main use. He also felt the design of the
townhouses was monolithic and not compatible with the neighborhood. Boldt explained
the roof pitch could not be much steeper because of neighbor concerns.
Gary Brewer, 229 West Hersey Street, commented this started with a duplex and flag lot.
Originally, the application was to waive the pedestrian access. The alley situation is
intolerable. He contended the tree in the flag drive could be removed. Everyone in the
neighborhood, he said, is against this application. He feels until the alley situation is
resolved, this should not be approved. He and his neighbors have large backyards and they
do not plan on developing them. They are not against the development, but they are against
the impact. They want their back yards connected to back yards, not front yards. He would
like to get Boldt to develop the property off Van Ness rather than the alley. He would not
be objecting if the parking lot were not off the alley. As it is, he will fight it.
Hannon said she saw a lot of sense in Chamber's suggestion and questioned Brewer and
Boldt about reversing the location of the units on the lot. Boldt maintained he would have
to put the units too close to the alley and would therefore need a Variance. He remarked
wherever the parking lot were located, it would have an impact. Brewer stated he will be
going before the Traffic Safety Commission about this and declared alleys are not streets.
Chambers inquired about the chances of getting a Variance approved. Molnar said Staff
would like to get the property owners together in order to work things out because the
criteria is very restrictive. The rear yard would need a 20 foot setback because it is a two
story building and a solar waiver may be needed.
Lewis remarked a tremendous amount of landscaping would be lost if the parking lot and
building were reversed. The alley seems to be the logical place to deal with vehicles,
especially with the potential to develop the properties off Hersey Street in the future. With
the R-3 zoning, that neighborhood is destined for development and change.
Wood commented there would be more privacy if the townhouses were to face Van Ness
and would keep the neighborhood more as it is. The flag lot would not affect the houses
on Laurel as much because it would be far enough away from the houses. He asked Boldt
if he would consider reducing the units from four to three. Boldt said there was an
economic factor involved and he would rather not. The lot could accommodate five units.
He also stated he designed the site so the outdoor space was between the townhouses and
the duplex off Van Ness.
Ashland Historic Commission
Minutes
May 5, 1993 Page 3
Molnar explained Staff looks at all properties involved in weighing the impacts.
Hook said he always argues not to pave the alleys, but thinks the flag drive would have
more of an impact on the streetscape. He does not think paving would lessen the impact
off the alley.
Johnson requested Boldt come to a Review Board meeting to discuss the design. Lewis
recommended double hung windows and dormers. He also said just being off the street
helps the massing problem.
When questioned by Hannon, Molnar said Boldt would not have more flexibility if the units
were right off the alley. Molnar added Staff also had concerns about window types, and
since massing/bulk is a problem, breaking up the design should be discussed, and standards
need to be examined. Boldt interjected that even though this is a two story building, it will
be about the same height off Van Ness as a one story building. He would like a steeper
roof, but as Molnar said, loss of view had also been expressed.
Acklin asserted she had concerns that the Commission wanted to operate differently than
the Comprehensive Plan in the matter of alleys, since there is a policy in place which was
set by the City Council. Chambers said there is a growing consensus of alley concern.
Acklin maintained the decision making needs to be based on policies and ordinances in
place. Hook related the Alley Committee has been working toward getting the alley
proposal on the Council agenda, but has had no results. Acklin will see what she can do.
Chambers clarified they are not laying down the law but recommending.
It was the consensus of the Commission to list the concerns and have Boldt come to a
Review Board meeting to work out design issues rather than make a motion. Architectural
concerns are as follows: 1) roof pitch; 2) addition of dormers; 3) use of double hung
windows rather than horizontal sliders; 4) use of architectural detail to break up design;
5) massive size; and 6) number of units. Traffic concerns include: 1) traffic generated by
development off the alley; 2) flag drive versus alley access (three members were for alley
access, five were for flag drive access off Van Ness); and 3) impact of future development.
PA 92-061
Conditional Use Permit
North East Corner Elks Parking Lot at Second Street and Lithia Way
Judie Bunch/Ashland Marketplace
This application, Molnar explained, is to locate additional booths in the Elks lot from May
through October this year. It was called up for a public hearing by the Trinity Episcopal
Church, however, the applicant is working with the members on their concerns, which
include parking and emanating noise from the music. 37 booth sites are proposed. Staff
has placed a limitation of 32 square feet for signage.
Ashland Historic Commission
Minutes
May 5, 1993 Page 4
Phil Gates, representing the church, said the members were only made aware of this
application the day before the call up date. They had questions and figured the best way
to get the answers was to have a public hearing. Judie Bunch has been discussing the
concerns and it looks as though they will be resolved next Monday during a scheduled
meeting. Twelve people need to agree. Bunch's letter dated May 5 addresses the concerns.
Chambers asked Bunch if these booths would be in addition to the ones on Calle
Guanajuato. She said they would be additional ones, and explained no one is sure at this
time what will happen to Calle Guanajuato next year. The Elks lot is just for this year, so
there will be two locations.
Skibby said this is a positive proposal and it will bring more business to that portion of town.
Hook added DPAC encouraged activity at that end of the business district. When Wood
asked Bunch about the music, she said there will be no more than three musicians at a time
and the music will not be loud. This will all be worked out with the schedule of the church
so there will be no conflicts.
Hook moved to recommend approval of this application if the concerns are worked out with
the church. Chambers seconded the motion and it was unanimously approved.
PA 93-064
Conditional Use Permit and Site Review
228 "B" Street
John Ferguson
Molnar said this application has been anticipated. Staff is recommending approval for the
five unit traveller's accommodation. In the application, future expansion is discussed, but
there is a note in the findings which makes it clear this approval would in no way grant
approval for further development on the property. That would have to be a separate
request. The applicant has proposed to use an alternative parking surface which will drain
like asphalt. One of the conditions will grant approval to use this material as a test
example, then will be reviewed in a year to see how it holds up.
Skibby remarked he felt comfortable with Staff recommendations and conditions.
John Ferguson stated he decided to keep the Pelton house and carriage house historical, so
he eventually plans to build a third structure on the property for his living quarters, thereby
maximizing the units.
Johnson moved and Skibby seconded to recommend approval of this application. The
motion passed unanimously.
(Chambers left at this point.)
Ashland Historic Commission
Minutes
May 5, 1993 Page 5
PA 93-066
Conditional Use Permit
372 East Main Street
Dan Shepherd
Molnar explained the applicant proposes to locate a temporary pasta bar in the parking lot
in order to sell cold food such as pasta salad, bread, cookies, muffins,juice and water. The
small cart will be made of birch wood veneer and will have a forest green canvas awning.
The applicant redesigned the site to keep clear of the curb cut and to utilize the existing
small wooden platform. He has proposed to located 12-14 chairs, however Staff is
recommending seating capacity of 8-10 chairs. Staff also felt it would be nice to locate the
chairs closer to the sidewalk. Molnar added this proposal provides another magnet to that
area of downtown. It is in conformance with the Ordinance and this type of use is
encouraged in the Downtown Plan.
Skibby asked about the loss of parking. Dan Shepherd said his proposal will only take up
one space, which will leave 12.
Since the Commission felt the proposed use is compatible and it would be a good use of
space, Skibby moved and Dancer seconded to recommend approval of this application to
the Planning Commission. The motion was unanimously passed.
TOM GIORDANO
Architect Tom Giordano said he wanted to meet with the Commission for three reasons:
1) to discuss the future LID for Lithia Way, "A", Pioneer and Oak Streets; 2) to discuss the
proposed design for the car wash building; and 3) to receive guidance on colors for the
armory (which will need to tie in with Cantwell's Market).
He explained the LID will include undergrounding of utilities, new street lights, curbs,
gutters, sidewalks, benches, and street improvements. He said he has been working with the
Parks Department for advice on street trees. They have decided to use Norwegian sunset
maples for street trees and in the parking lot. Giordano said he would like to get a sense
of what the Commission felt would be appropriate for benches and trash receptacles. The
members responded they would not be opposed to using the same as on the Plaza.
Acklin related this block was looked at in 1968 as an extension of downtown. Skibby said
it was good to landscape the parking area, as the area between the armory and the market
was residential many years ago.
The Commission liked the design of the car wash building as presented. It is compatible
with both the armory and Cantwell's.
Giordano stated they don't want all the same colors for the buildings on that block. The
Old Armory will be setting the precedence. Tim Cusick (part owner of the armory)
Ashland Historic Commission
Minutes
May 5, 1993 Page 6
explained they want the best combination that will pull the whole block together for
neighborhood compatibility. Giordano has been consulting with SHPO on this, however,
when a sample of approved colors was applied to the building, it was not acceptable. Cusick
agreed to come to a Review Board meeting to further discuss colors.
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of
April follow:
364 Vista Street Sam Egan Remodel
85 Winburn Way Larry Cooper Remodel
803 North Main Street Don Skinner Roof Repair
662 'B" Street Oregon Shakespeare Festival Remodel
155 Seventh Street Leah Stringer SFR
36 South Second Street Dale and Pierre Verge Storage Shed
291 Gresham Street Steve Faro Office
600 East Main Street Susan Louie Replace Stairway
153 Oak Street Joseph Page Interior Remodel
513 Siskiyou Boulevard Roy and Alice Levy Swimming Pool
263 Seventh Street Jim Gleaves Repair/Replace Porch
119 Third Street Brad Roupp Remodel/Addition
275 East Main Street Bob Wright Re-roof
70 Water Street Ann and Bob Clouse Addition
139 East Main Street The Sandpiper Restaurant Sign
REVIEW BOARD
Following is the schedule (until the next meeting) for the Review Board, which meets every
Thursday at least from 3:00 to 3:30 p.m. in the Planning Department:
May 6 Lewis, Skibby and Wood
May 13 Skibby, Dancer and Hook
May 20 Chambers, Skibby and Wood
May 27 Johnson, Skibby and Lewis
OLD BUSINESS
Cemetery Nominations to National Register
A letter was received from Southern Oregon Historical Society regarding the$2,500 request.
The Board of Trustees decided not to fund the request because the Society no longer has
a grant program. Kay Atwood has said she still wants to do the project. She may not be
able to do all four cemeteries, but will do what she can. Kay will be invited to a Review
Board meeting to discuss the next step and prioritize the cemeteries.
Ashland Historic Commission
Minutes
May 5, 1993 Page 7
Applegate Trail Plaque
Skibby said he has sent a letter to Rick Ackerman stating the plaque should be written for
the Ashland area, not for the Oregon-California Trails Association. He is awaiting a
response.
128 Wimer Street
The Commission unanimously voted to support inclusion of 128 Wimer Street into the
Heritage Landmarks List as a secondary structure. The recommendation will be forwarded
to the City Council.
(With a motion by Kook and second by Johnson, it was the unanimous decision to extend the meeting past 10.30
p.m.)
National Historic Preservation Week - May 9-15
Lewis said he is coordinating the judges and will drive them to all the sites on May 10th.
The awards will be given at one of the sites on Friday. This will be publicized.
Earthquake Standards
Skibby said it would be wise to be aware of the earthquake potential in this area. The
Commission agreed to encourage property owners to retrofit their structures to seismic
standards.
NEW BUSINESS
There was no new business.
ADJOURNMENT
It was the unanimous decision of the Commission to adjourn the meeting at 10:40 p.m.
Ashland Historic Commission
Minutes
May 5, 1993 Page 8
City Attorney
City of Ashland
(503) 482-3211, Ext. 59
MEMORANDUM
May 12, 1993
TO: The Mayor and Council
FROM: Paul Nolte
SUBJECT: Attached Ordinance Which Amends Sections to Clarify Food and
Beverages Subject to Taxation and Modifying Collection,
Reporting, and Appeal Requirements
The above ordinance is attached. Proposed amendments, to be considered at your
June 1, 1993, meeting, have been annotated to show both the deletions and additions.
This ordinance is being sent to you at this time pursuant to Article X of the municipal
charter. This charter provision permits reading the ordinance by title only when
council members are provided a copy one week in advance of the meeting.
Attachment
cc/w attachment:
Brian Almquist
Donna O'Connor
Nan Franklin (x 3)
Ken Mickelsen
Jill Turner
Is:lcouncil\f bt-rev.meml
ORDINANCE NO.
AN ORDINANCE AMENDING SECTIONS 4, 34 . 010, 4 . 34 . 020,
4. 34. 030, 4 . 34 . 040, 4 . 34.050 and 4 . 34. 070 TO CLARIFY
FOOD AND BEVERAGES SUBJECT TO TAXATION AND MODIFYING
COLLECTION, REPORTING AND APPEAL REQUIREMENTS.
ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE LINED THROUGH
AND ADDITIONS ARE $AApm.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Subsection 4 . 34 . 010 .G of the Ashland Municipal Code
is amended to read:
4 . 34 . 010 Definitions. The following words and phrases
whenever used in this chapter shall be construed as defined
in this section unless from the context a different meaning
is intended.
G. "Restaurant" means any establishment required to be
licensed as a , restaurant, 'moble unit or pushcart by the
State of Oregon Health Division and includes any
establishment where . food or beverage is prepared for
consumption by the public or any establishment where the
public obtains food or beverage so prepared in form or
quantity consumable then and there, whether or not it is
consumed within the confines of the premises where prepared,
and 'also includes establishments which prepare food or
beverage in consumable form for service outside the premises
where prepared. The term restaurant also includes
establishments where such food or beverage is prepared in a
combination facility.
SECTION 2 . Subsection 4 . 34 . 020.A of the Ashland Municipal Code
is amended to read:
_4_. 34 . 020 Tax imposed. A. The city imposes and levies, in
addition to all other taxes, fees and charges of every kind,
a tax upon:
3 . The following items sold by combination
facilities:
a. Salads from salad bars;
b. Dispensed soft drinks and coffee; and
C. Sandwiches or hot prepared foods ready for
immediate consumption.
other ::food mixed, cooked or prtacessed on
the premises in farm or;;quantity £or lmmedate cosumptor
whether or :not 3t is 'corisu3ned ;within the confines: of_the
remises Wie�'e ;:.;
p pr�pured:;.
PAGE 1-ORDINANCE (p:ord\Wx-m1.w)(May u. wna)
SECTION 3 . The following subsection 4 . 34 . 020.A. 4 is added to the.
Ashland Municipal Code:
4 . 34 . 020 Tax imposed. A. The city imposes and levies, in
addition to all other taxes, fees and charges of every kind,
a tax upon:
4 The' £ollowing items .sold by combination
facilities that are bakeries:
a. A11 those items fisted in section
4 . 34'AZV.A 3 a-c
b. All bakery ::pro ducts sold for consumption
on the premises; and
c.' All '!takeout( or 11to go" orders except
for whole cakes, pies and loaves of bread and any; order
consisting of sor more bakery ,produets.:'
SECTION 4 . Subsection 4 . 34 . 020 .B of the Ashland Municipal Code
is amended to read:
B. Such tax shall be imposed at a rate of one percent
on the total amount charged by the seller for the food and
. beverages, or for the meal, including any amount or
percentage ': in .excess of 20% of the amount charged for the
food:; beverage or: meal whether designated`as a gratuity,
tip; room, ,;facility or service charge, that is added to the
price by the seller, and required to be paid by the
purchaser. In the computation of this tax any fraction of
one-half cent or more shall be treated as one cent.
SECTION 5. Subsections H, I, J and K are added to Section
4 . 34 . 030 of the Ashland Municipal .Code as follows:
4 . 34 . 030 Exemptions. The tax levied by section 4 . 34 . 020
shall not be collected or assessed on food or beverages:
H Sgld for: resale to t?ie public.
z ., Sold in bulks the public for non immediate
consumption off the premises such as. ice cream packed i'n a
oontainex ctf one-half gallon or �riore:.
J . Which are candy, popcorn, peanuts gum or other'
confections but not inc!ludingice,cream, frozen yogurt,"
cake$, pies or other desserts.: .
,. Sgld after July 1, 1993 , but before December 31,
1993':, pursuant tcz a contract for the! sale bf such food or
beverages signed and delsvereel to the operator prior 'ko; May
9, 2993, prouided that a copyof such contract is retained:
by. the operator fox reV40W by the, director upon request:.:
SECTION 6. Section 4 . 34 . 040 of the Ashland Municipal Code is
amended to read:
4 . 34 . 040 Operator' s Duties. Each operator shall collect
the tax imposed by this chapter, to the same .extent and at
PAGE 2-ORDINANCE (p:utd\Lx4bLrcv)(May 11. 199])
the same time as the amount for the food or beverage is
..............
collected from every purchaser. The amount of tax shal-lneed
not be separately stated. from the amount of the food or
beverage. Every operator required to collect the tax
imposed in this chapter shall be entitled to retain five
percent of all taxes collected to defray the costs of
collections and remittance.
SECTION 7 . Section 4 . 34 . 050 of the Ashland Municipal Code is
amended to read:
4 . 34 . 050 Reporting and remitting. On or after July 1,
1993 , every operator shall, on or before the 25th day of the
month following the end of each calendar quarter (in the
months of April, July, October and January) , make a return
to the director, on forms provided by the City, specifying
the total sales subject to this chapter and the amount of
tax collected under this chapter. At the time the return is
filed, the full amount of the tax collected shall be
remitted to the director. The director may establish
shorter reporting periods for any operator if the
administrator deems it necessary in order to insure
collection of the tax and the administrator may require
further information in the return relevant to payment of the
liability. Returns and payments are due immediately upon
cessation of business for any reason. All taxes collected
by operators pursuant to this chapter shall be held in trust
for the account of the City until payment is made to the
director. A separate trust bank account is not required -in
adez to comply with this pro�i:ision. `
SECTION 8. Section 4 . 34 . 070 of the Ashland Municipal Code is
amended to read:
4 . 34 . 070 Failure to Collect and Report Tax--Determination of
Tax by Director. If any operator should fail to keep
adequate records or refuse to pay the tax imposed by this
chapter, or to make, within the time provided in this
chapter, any report and remittance of the tax or any
portion required by this chapter, the director shall proceed
in such manner as deemed best to obtain facts and
information on which to base the estimate of tax due. As
soon as the director shall procure such facts and
information as is able to be obtained, upon which to base
the assessment of any tax imposed by this chapter and
payable by any operator who has failed or refused to collect
the same and to make such report and remittance, the
administrator shall proceed to determine and assess against
such operator the tax, interest and penalties provided for
by this chapter. In case such determination is made, the
director shall give, a notice of the amount so assessed by
having it served personally or by depositing it in the
United States mail, postage prepaid, addressed to the
operator so assessed at the last known place of address.
PAGE 3-ORDINANCE word\te-Potrev)(May II. 1997)
Such operator may _ :___-__ __n days __ ___ the serving e
mailing of s eh _etiee make an appeal of- such determinations
as provide in section 4 . 34 . 069. 34 080. If no appeal is
filed, the director's determination is final and the amount
thereby is immediately due and payable.
PAGE 4-ORDINANCE (p:ord\lax-Ibl.mv)(May 11. 1993)
EmaranAum
A
ORFOO� ,.
May 25, 1993
�p- Brian Almquist, City Administrator
rom: Steven Hall, Public Works Director
�1I�IjPtt: Inflation Increase, Water and Sewer Rates
ACTION REQUESTED
City Council adopt attached Resolution cancelling the inflation increase[Engineering News Record Construction
Cost Index (ENR)] for 1993.
BACKGROUND
As an attempt to provide regular rate and fee increases, all new rate/fee resolutions have an annual automatic
increase based on the percent increase of the ENR on July 1 of each year.
In the approved 1993-1994 budget, funds have been included to have a consulting firm perform a detailed analysis
of Ashland's water and sewer rates. Those studies should be completed by winter of 1993.
Staff feels that it would be better to retract the ENR water and sewer rate increases scheduled for July 1, 1993
and consider an overall proposal the consultants will provide later this calendar year.
Attached is a resolution making that change and copies of the existing water and sewer rate resolutions. Section 3
of each resolution is altered as follows:
SECTION 3. The rates adopted on Exhibit "A" shall be increased annually ee RON July 1st, i994
based on the Engineering News Record Construction Cost Index (ENR). The City Administrator will
provide the City Council with a review of the rate structure with the 1995-1996 budget. The initial ENR is
established at 49-2-7 526Z:':(W ]I 19<13j.
Staff recommends approval of the attached resolution.
SMH:mt\PW\WtrSewRt.mem
cc: Jill Turner, Finance Director
Karen Huckins, Supervising Accountant
encl: Proposed Resolution
Resolution 92-55
Resolution 92-58
RESOLUTION NO. 93-
A RESOLUTION AMENDING RESOLUTION NOS. 92-55 AND 92-58
SETTING WATER AND SEWER RATES PURSUANT TO SECTIONS
14. 04 .030 AND 14.08 . 035 OF THE ASHLAND MUNICIPAL CODE.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Section 3 of both Resolution No. 92-55 and Resolution
No. 92-58 are deleted and replaced by the following:
"SECTION 3 . The rates adopted on Exhibit "A" shall be
increased annually beginning July 1, 1994 based on the
Engineering News Record Construction Cost Index (ENR) .
The City Administrator will provide the City Council
with a review of the rate structure with the 1995-96
budget. The initial ENR is established at 5262 (May,
1993) . "
SECTION 2 . Classification of the fee. The fee specified in
Section 1 of this resolution is classified as not subject to the
limits of Section llb of Article XI of the Oregon Constitution
(Ballot Measure 5) .
The foregoing resolution was READ BY TITLE ONLY and DULY ADOPTED
at a regular meeting of the City Council of the City of Ashland
on the day of 1993 .
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of , 1993 .
Catherine M. Golden, Mayor
Reviewed as to form:
Prv"�
Paul Nolte, City Attorney
(&Xco cilVe 93\&Nw .Rm)
RESOLUTION NO. 93-
A RESOLUTION DECLARING THE CANVASS OF THE VOTE AT THE ELECTION
HELD IN THE CITY OF ASHLAND, OREGON ON MAY 18, 1993 .
The City Council of the City of Ashland met on the 1st day of June,
1993 to canvass the vote cast at the election held on the 18th day of
May, 1993 ; and has determined the number of votes for the measure as
follows:
MEASURE 15-1
Three-year swimming pool and recreation Yes 2601
facility maintenance serial levy. No 2261
The City Council of the City of Ashland resovles as follows:
SECTION 1. Measure 15-1, which provided for a three-year swimming
pool and recreation facility maintenance serial levy is declared to
have passed.
The foregoing Resolution was READ BY TITLE ONLY and DULY ADOPTED at a
regular meeting of the City Council of the City of Ashland on the 1st
day of June, 1993 .
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of , 1993 .
Catherine M. Golden
Mayor
(dArc 93\=vass.Rm)
PROCLAMATION
I, Catherine M. Golden, Mayor of the City of Ashland, Oregon, do
proclaim that at the election held in the City of Ashland, Oregon on
the 18th day of May, 1993 , there was submitted to the voters 1 measure
relating to a three-year swimming pool and recreation facility
maintenance serial levy which did pass:
Dated at Ashland, Oregon on this day of June, 1993 .
Catherine M. Golden
Mayor
ABSTRACT SLSCTION RSPORT RPT DATE: 05118193
RPT 8: 308.09
PADS Y: 1
1 Spacial Election - Jackson County 1
Nay 38, 1993 1
I I T I c I P l Icy I N I I I I I I I I I I I
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1 3 Ashland ' 1 3161 6.921 45.71 1 1711 1101 I I 1 I I I 1 I I I
1 T Ashland I 2791 6471 43.11 1 1711 1071 1 1 1 1 1 1 1 1 1 1
1 3 Ashland 1 3061 6481 47.71 1 1671 1391 1 1 1 1 1 1 1 1 1 1
1 4 Ash2and' 1 3071 6631 45.61' 1 1531 1491 1 1 1 1 1 1 1 1 1 1
1 5 Ashland 1 2731 6111 44.71 1 1511 1701 1 1 1 1 . I 1 1 1 1 1
1 6 Ashland 1 7951 7471 39.51 1 1551 1391 1 1 1 1 1 1 1 1 1 1
1 7 Ashland 1 2501 6S11 38.61 1 1781 1701 1 1. 1 1 1 1 1 1 1 1
1 8 Ashland 1 2891 7901 '36.61 1 1671 1711 1 1 1 1 1 1 1 1 1 1
1 9 Ashland 1 2661 6211 32.61 1 1521 1121 1 . 1 1 1 1 1 1 1 1 1
1 10 S05C 1 591 4191 16.11 1 421 171 1 1 1 1 1 1 1 1 1 1
1 13 Ashland 1 2871 6621 63.61 1 1361 1681 1 1 1 1 1 1 1 1 1 1
1 12 Ashland 1 2461 5681 43.31 1 1291 1161 1 1 1 1 1 1 1 1 1 1
1 13 Ashland 1 3341 6131 54.51 1 1351 1961 1 1 1 1. 1 1 1 1 1 1
1 14 Ashland 1 3781 6791 55.71 1 1871 1841 1 1 1 1 1 1 1 1 1 1
1 15 Ashland 1 3491 6131 56.91 1 1881 1611 1 1 1 1 1 1 1 1 1 1
1 16 Ashland 1 3021 5141 58.81 1 1691 1371 1 1 1 1 1 1 1 1 1 ' . 1
1 17 Ashland 1 3571 6871 52.01 1 1971 1601 1 1 1 1 1 1 1 1 1 1
I I I I I I I I I I I I I I I I I I
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I I I I I I I I I I I I I I i I I I
I I I I I I I I I I I I I i I I I I
I I I I I I I 1 I I I I I I I I I I
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GRAND TOTAL I B l c 14431
ceru a vo s recur a on s abstract correctly S gnatup of county c er Date o abstract
summarize the tally of votes cast at the election. }},,
Indicated.
ABSTRACT OF VOTES AT GENERAL AND. ABST T OF TES AT PRIMARY ELECTIONS
SPECIAL ELECTIONS
Separate sheets for Democratic, Republican, Nonpartisan and other
of A31f,
f00�..::
May 27 , 1993
�� Mayor and City Council
r-
ram:
1 Jill Turner, Director of Finance
p$Uhj8t1: Budget Transfers
RECOMMENDATION: Staff recommends the passage of this resolution transferring
budget appropriations.
DISCUSSION: This transfer of appropriation covers a wide variety of transfers.
Each transfer is explained after the transfer is shown.
ALTERNATIVES: None suggested.
r
RESOLUTION NO. 93-_
A RESOLUTION TRANSFERRING APPROPRIATIONS
WITHIN 1992-93 BUDGET
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
Due to the circumstances stated below, the Mayor and City Council
of the City of Ashland hereby determine that it is necessary to
transfer appropriations as follows:
GENERAL FUND
FROM: General Fund Contingency $23 , 000
TO: Police Dept - Equipment 15, 000
Senior Div - Equipment 5, 000
Econ Dev - Recycle Committee 1, 000
Human Resources - Traveler's Aid 2 . 000
Total $23 , 000
The Police Department appropriation covers the costs associated
with the new motorcycle, which is being paid from Police forfei-
tures. The Senior Department equipment appropriation covers bus
expenditures which were covered by donations. The recycle
committee needs additional monies for the recycle center and the
Human Services budget needs an additional appropriation for the
Traveler's Aid program.
EMERGENCY 9-1-1 FUND
FROM: Contingency $ 790
Materials and Services - Telephone 1. 210
Total 2,000
TO: Personnel Services $2, 000
This appropriation will cover additional pay for overtime and
unemployment insurance.
STREET FUND
FROM: Personnel Services - Salary $50, 000
TO: Material and Services - Maintenance Storm Sewers 10, 000
Capital Hersey St. Storm Sewer 40.000
Total $50, 000
The Hersey St. Storm Sewer project was planned for completion
prior to July 1, 1992 , and was offset with additional carryover.
The maintenance for storm sewers has run over budget.
1
STREET FUND (cont. )
FROM: Capital Outlay $10, 000
Misc. Concrete 10, 000
Street Tree Replacement 10. 000
Total $30, 000
TO: Materials and Services $10, 000
Misc Concrete 10, 000
Street Tree Replacement 10. 000
Total $30, 000
This appropriation better classifies these expenditures as
Materials and Services.
CAPITAL IMPROVEMENTS FUND
FROM: Capital Outlay - Building $10, 000
TO: Contract Services - Forest Interface Mgmt $10, 000
The above appropriation covers the costs associated with the
Forest Management - Interface Clearing expenses.
WATER FUND
FROM: Water Fund Personnel $48 , 000
TO: Materials and Services
Watershed Management 10, 000
Purchased Water 6, 000
Chemical and Lab Testing 8, 000
Advertising 5, 000
Maintenance 6, 000
Inventory Adjustment 10, 000
Conservation - Toilet Rebates 3 , 000
Total $48, 000
The Materials and Services costs for the Water Division are
higher than expected. The watershed (Forest Interface) expendi-
tures were in the study stage during last year's budget process.
The Purchased Water, Chemicals and Lab Testing, and Water Conser-
vation Advertising costs are more because of the drought last
summer and fall. The Inventory Adjustment is the result of
getting the inventory ready for computerization. The City is
purging slow moving and obsolete items from the inventory. The
$3 , 000 is for Toilet rebates that are in process.
ELECTRIC FUND
FROM: Electric Fund Contingency $100, 000
TO: Purchased Power $100, 000
2
This appropriation will cover the estimated cost overrun on
purchased power for 1992-93 .
EQUIPMENT FUND
FROM: Contingency $4 , 500
TO: Salaries $4, 500
This appropriation covers additional part-time hours.
HOSPITAL FUND
FROM: Hospital Fund Contingency $500 , 000
TO: Salary and Wages 100, 000
Employee Benefits 100, 000
Materials and Services 300, 000
FROM: Debt Service $100, 000
TO: Materials and Services $100, 000
This appropriation covers the increased utilization and salary
increases that were not anticipated in the original budget
document.
The foregoing resolution was READ and DULY ADOPTED at a
regular meeting of the City Council of the City of Ashland on the
day of 1993 .
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of 1993.
Catherine M. Golden, Mayor
Re�eVed as to form:
Paul Nolte, City Attorney
H:\jilt\wp\budget\tree 1.92-
3
RESOLUTION NO. 93-
A RESOLUTION REVISING RATES FOR ELECTRIC SERVICE
PURSUANT TO ASHLAND MUNICIPAL CODE SECTION 14 . 16. 030.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The attached rate schedules are adopted as the rates
for electric 'service within the City of Ashland effective with
meter readings taken on or after July 1, 1993 .
SECTION 2 . Three copies of this resolution shall be maintained
in the Office of the City Recorder.
SECTION 3 . Classification of the fee. The fee specified in
Section 1 of this resolution is classified as not subject to the
limits of Section lib of Article XI of the Oregon Constitution
(Ballot Measure 5) .
The foregoing resolution was READ BY TITLE ONLY and DULY ADOPTED
at a regular meeting of the City Council of the City of Ashland
on the day of 1993 .
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of , 1993 .
Catherine M. Golden, Mayor
Rev�ilewed as to form:
i1�1012�
Paul Nolte, City Attorney
(dA\ ci1\rcsos93\rtemcr.Rw)
EXHIBIT 'A"
ELECTRIC RATE SCHEDULE
City of. Ashland, Oregon
Resolution No. 93-
Adopted:
Effective:
Sheet No. 4-1
CITY OF ASHLAND, OREGON
SCHEDULE 4
RESIDENTIAL SERVICE
A. RATE SCHEDULE:
1. This schedule is applicable to single-family residential customers when all service is
supplied to one point of delivery.
2. Net Monthly Rate:
a. Basic Charge: $4.50
b. Energy Charge:
3.8570 per kwh for the first 300 kwh
4.2880 per kwh for all additional kwh
c. The monthly minimum charge shall be the basic charge. A higher minimum
may be required under contract to cover special conditions.
B. SPECIAL CONDITIONS:
1. No motor load shall exceed a total of 7 1/2 horsepower connected at one time.
2. All space heating elements larger than 1,650 watts rated capacity shall be designed
and connected for operation at 240 volts, and each space heating element having a rated
capacity of two (2) kilowatts or larger shall be thermostatically controlled by automatic
devices of a type which will cause a minimum of radio interference. Space heating elements
served under this schedule shall be of types and characteristics approved by the City.
3. All water heating tanks shall have a capacity of not less than 20 gallons or more
than 120 gallons and may be equipped with one or two heating units. No single heating unit
shall exceed 7 kw, and where two heating units are used in a single tank, these heating units
shall be so interlocked that not more than 7 kw can be connected at any one time.
(Continued)
Effective with meter readings
on or after July 1. 1993
Sheet 4-2
CITY OF ASHLAND, OREGON
SCHEDULE
RESIDENTIAL SERVICE
C. THREE-PHASE SERVICE:
For residential customers requiring three-phase service, whose single-phase
requirements are, or will be supplied under any residential schedule, three-phase service will
be supplied only when service is available from City's presently existing facilities, or where
such facilities can be reasonably installed, and in any event, only when deliveries can be
made by using one service for customer's single-phase and three-phase requirements. The
demand charge applicable only to customer's three-phase demand shall be $2.22 for each
kw of demand, but not less than $4.50 minimum demand charge. The energy charge shall
be in accordance with the schedule set forth herein.
D. CONTINUING SERVICE:
This schedule is based on continuing service at each service location. Disconnect'and
reconnect transactions shall not operate to relieve a customer from monthly minimum
charges.
-
Effective with meter readings
on or after July 1. 1993
Sheet No. 5-1
CITY OF ASHLAND, OREGON
SCHEDULE 5
EXPERIMENTAL GENERATION
A. RATE SCHEDULE:
1. This schedule is applicable to qualifying facilities with a generating design capacity of
100 kw or less.
2. Generation Credit:
City shall pay 4.050 per kwh for all separately metered kw, or qualifying facility
generation.
B. PARALLEL OPERATION: Interconnection of a qualifying facility with City's system will
be permitted only under the terms of a contract between the qualifying facility and the City.
The form of such contract shall be approved by the City Council and shall include but not be
limited to the following:
1. The qualifying facility shall indemnify and hold harmless the City of Ashland from any
and all liability arising from the operation and interconnection of qualifying facility.
2. The qualifying facility shall provide a lockable disconnect switch to isolate qualifying
facility's generation from City's system. Such switch shall be accessible to City and City shall
have the right to lock such disconnect switch open whenever necessary to maintain safe
electrical operating conditions, or whenever the qualifying facility adversely affects City's
system.
3. Qualifying facility shall provide an additional meter base adjacent to the delivery
meter to measure the qualifying facility's total generation independently from the qualifying
facility's load. For three-phase generation the qualifying facility will also provide a meter base
for a kvar meter.
4. Except for the metering, qualifying facility shall own and maintain all facilities on the
qualifying facility's side of a single point of delivery as specified by the City. Qualifying
facility's system, including interconnected equipment, shall meet the requirements of and be
inspected and approved by state electrical inspector and any other public authority having
jurisdiction before any connection is made to City.
(Continued)
Effective with meter readings
on or after July 1. 1993
Sheet No. 5-2
CITY OF ASHLAND, OREGON
SCHEDULE
EXPERIMENTAL GENERATION
C. UNMETERED GENERATION: If the qualifying facility does not desire to make sales to
City, the requirements for separate metering of the generation shall be waived. Such
generation may reduce the net delivery and billing to the qualifying facility by City. The
delivery meter will be of a type that will not reverse registration and the qualifying facility will
not be compensated for unmetered incidental flows to City.
D. DEFINITIONS:
Qualifying Facility means either a cogeneration facility or small power production facility as
defined hereunder:
1. Cogeneration Facility means a facility which produces electric energy and steam or
other forms of useful energy (such as heat) which are used for industrial, commercial,
heating or cooling purposes through the sequential use of energy.
2. Small Power Production Facility. means a facility which produces electric energy
using as a primary source biomass, waste, renewable resources, or any combination thereof.
E. MONTHLY BILLING: The monthly billing for takings from the City shall be in
accordance with the applicable schedule or schedules for the type of service received.
Effective with meter readings
on or after July 1. 1993
Sheet No. 10-1
CITY OF ASHLAND, OREGON
SCHEDULE 10
SEASONAL RESIDENTIAL SERVICE
A. RATE SCHEDULE:
1. This rate is applicable to seasonal residential uses such as owner occupied single-
family residential customers providing travelers accommodations for up to eight (8) months
per year, and when all service is supplied at one point of delivery.
2. Net Monthly Rate:
a. Basic Charge: $4.80
b. Energy Charge: 4.5990 per kwh for the first 300 kwh
4.8140 per kwh for all additional kwh
c. The monthly minimum charge shall be the basic charge. A higher minimum
may be required under contract to cover special conditions.
B. SPECIAL CONDITIONS:
1. No motor load shall exceed a total of 7 1/2 horsepower connected at one time.
2. All space heating elements larger than 1,650 wafts rated capacity shall be designed
and connected for operation of 240 volts, and each space heating element having a rated
capacity of two (2) kilowatts or larger shall be thermostatically controlled by automatic
devices of a type which will cause.a minimum of radio interference. Space heating elements
served under this schedule shall be of types and characteristics approved by the City.
3. All water heating tanks shall have the capacity of not less than 20 gallons or more
than 120 gallons and may be equipped with one or two heating units. No single heating unit
shall exceed 7 kw, and where two heating units are used in a single tank, these heating units
shall be so interlocked that no more than 7 kw can be connected at any one time.
(Continued)
Effective with meter readings
on or after July 1. 1993
Sheet No. 10-2
CITY OF ASHLAND; OREGON
SCHEDULE 10
SEASONAL RESIDENTIAL SERVICE
C. THREE-PHASE SERVICE:
For residential customers requiring three-phase service, whose single-phase
requirements are, or will be supplied under any residential schedule, three-phase service will
be supplied only when service is available from City's presently existing facilities, or where .
such facilities can be reasonably installed, and in any event, only when deliveries can be
made by using one service for customer's single-phase and three-phase requirements. The
demand charge applicable only to customer's three-phase demand shall be $2.22 for each
kw of demand, but not less than $4.80 minimum demand charge. The energy charge shall
be in accordance with the schedule set forth herein.
D. CONTINUING SERVICE:
This schedule is based on continuing service at each service location. Disconnect and
reconnect transactions shall not operate to relieve a customer from monthly minimum
charges.
Effective with meter readings
on or after July 1. 1993
Sheet No. 15-1
CITY OF ASHLAND, OREGON
SCHEDULE 15
OUTDOOR AREA LIGHTING SERVICE
A. RATE SCHEDULE:
The rate schedule for outdoor area lighting service furnished from dusk to dawn by city-
owned high pressure sodium luminaries which may be served by secondary voltage circuits
from City's existing overhead distribution system, and mounted on city-owned wood poles,
and served in accordance with City's specifications as to equipment and facilities, shall be as
follows:
1. Net Monthly Rate:
Nominal Lumen Rate Per
Type of Luminaire Rating Luminaire
High Pressure Sodium 5,800 9.04
High Pressure Sodium 22,000 13.04
High Pressure Sodium 50,000 20.86
2. Pole Charge: A monthly charge of $1.00 per pole shall be made for each additional
pole required in excess of the number of luminaries installed.
B. MAINTENANCE: Maintenance will be performed during regular working hours as soon
as practicable after customer has notified City of service failure. The City reserves the right
to contract for the installation and/or maintenance of lighting service provided hereunder.
C. SUSPENSION OF SERVICE. The customer may request temporary suspension of
power for lighting by written notice. During such periods the monthly rate will be reduced by
the City's estimated average monthly relamping and energy costs for the luminaire.
D. CONTRACT. Due to the investment involved and cost of initial installation, the term of
the contract shall be by written agreement with the Electric Department, the form of which
shall have prior approval by the City Council, and the term of which shall be for not less than
three (3) years.
Effective with meter readings
on or after July 1 1993
Sheet No. 25-1
CITY OF ASHLAND, OREGON
SCHEDULE 25
COMMERCIAL SERVICE
A. RATE SCHEDULE:
1. This schedule is applicable to non-residential and multiple-family residential
customers whose entire requirements are supplied hereunder, and whose loads have never
registered 1,000 kw or more, more than once in any consecutive 18-month period. Deliveries
at more than one point, or more than on voltage and phase classification, will be separately
metered and billed. Service for intermittent, partial requirements or highly fluctuating loads,
or where service is seasonally disconnected during any one year period will be provided only
by special contract for such service.
2. Net Monthly Rate: The monthly billing shall be the sum of the Basic, Demand,
Energy, and Reactive Power Charges; plus applicable Metering and Delivery adjustments.
a. Basic Charae: Monthly Basic Charge* is:
If Load Size* is: Sinole-Phase Three-Phase
15 kw or less $6.20 $10.70
16 kw - 100 kw $6.20 plus 62.20 $10.70 plus 62.20 for
for each kw in each kw in excess of
excess of 15 kw 15 kw
101 kw - 300 kw $6.20 plus 53.30 $10.70 plus 53.30 per
per kw kw
over 300 kw $19.54 plus 48.80 $23.98 plus 48.80 per
per kw kw
*Note: KW load size, for determination of Basic C arge, shall e the average of
the two greatest non-zero monthly demands established during the 12-month .
period which includes and ends with the current billing month.
b. Demand Charae:
No Charge for the first 15 kw of demand
$1.80 per kw for all kw in excess of 15 kw
(continued)
Effective with meter readings
on or after July 1. 1993
Sheet No. 25-2
CITY OF ASHLAND, OREGON
SCHEDULE 25
COMMERCIAL SERVICE
c. Energy Charge: (Continued)
Summer: 5.5880 kwh for the first 3,000 kwh
4.004¢ per kwh for the next 17,000 kwh
3.753¢ per kwh for all additional kwh
B. SEASONAL DEFINITION: Winter months are defined as the six regular billing periods
November through April. Summer months are defined as the six regular billing periods May
through October. In 1993-94 the winter and summer months will begin with regular meter
readings on November 1 and May 1, respectively.
C. MINIMUM CHARGE: The monthly minimum charge shall be the basic charge. A higher
minimum may be required under contract to cover special conditions.
D. REACTIVE POWER CHARGES: The maximum 30-minute reactive demand for the
month in kilovolt-amperes in excess of 40% of the measured kilowatt demand the same
month will be billed, in addition to the above charges, at 600 per kvar of such excess reactive
demand.
E. DEMAND: Demands shall be the kilowatts shown by, or computed from the readings of
the City's demand meter for the 30-minute period of customer's greatest use during the
month, determined to the nearest kw.
F. DELIVERY AND METERING VOLTAGE ADJUSTMENTS: The above monthly charges
are applicable without adjustment for voltage when delivery and metering are at the City's
standard secondary voltage. For as long as metering voltage is at the City's available
primary distribution voltage of 11 kv or greater, the above charges shall be reduced by one
and one-half percent (1 1/2%) to compensate for losses. For as long as delivery voltage is
at City's available primary distribution voltage of 11 kv or greater, the total of the above
charges will be reduced by 150 per kw of load size used for the determination of the Basic
Charge billed in the month. A High Voltage charge of $35 per month will be added where
such deliveries are metered at the delivery voltage.
(Continued)
Effective with meter readings
on or after July 1. 1993
Sheet No. 25-3
CITY OF ASHLAND, OREGON
SCHEDULE 25
COMMERCIAL SERVICE
F. DELIVERY AND METERING VOLTAGE ADJUSTMENTS: (Continued)
When a new delivery, or an increase in capacity for an existing delivery is, at the request of
the customer, made by means of City-owned transformers at a voltage other than a locally
standard distribution voltage, the above charges for any month will be increased by 15¢ per
kw of load size used for the determination of the Basic Charge billed in the month.
The City retains the right to change its line voltage or classification thereof at any time, and
after reasonable advance notice to any customer affected by such change, such customer
than has the option to take service at the new line voltage or to accept service through
transformers to be supplied by City subject to the voltage adjustments above.
G. The City may require the customer to sign a written contract which shall not less than
one (1) year.
H. The City may contract for the installation and maintenance of electric facilities on the
customer's premises. The terms of such service.shall be set forth in a contract, the forma nd
terms of which shall be approved by the City Council. Monthly charges made by the City as
reimbursement for ownership, operation and maintenance costs applicable to facilities
installed to furnish service under rules of this Schedule shall be determined in accordance
with the following:
1. Operating Charge -- shall be equal to 2/3 of 1% per month of the installed cost of
facilities paid for by the customer.
2. Facilities Charge -- shall be equal to 1 1/2% per month of the installed cost of the
facilities as determined by the City for facilities installed at City's expense.
3. Transformer Capacity Charge -- shall be equal to 15¢ per nameplate kva.
I. Customers shall not resell electric service.received from the City under provisions of this
schedule to any person, except by written permission of the City, and where customer
meters and bills any of his/her tenants at City's regular rates for the type of service which
such tenant may actually receive.
J. This schedule is based on continuing service at each service location. Disconnect and
reconnect transactions shall not operate to relieve a customer from monthly minimum
charge.
Effective with meter readings
on or after July 1. 1993
1
Sheet No. 30-1
CITY OF ASHLAND
SCHEDULE30
INSTITUTIONAL SERVICE
A. RATE SCHEDULE:
1. This schedule is applicable to institutional customers whose entire requirements
are supplied hereunder, and whose loads have never registered 1,000 kw or more, more
than once in any consecutive 18-month period. Deliveries at more than one point, or more
than one voltage and phase classification, will be separately metered and billed.
2. Net Monthly Rate: The monthly billing shall, be the sum of the Basic, Demand,
Energy, and Reactive Power Charges, plus appropriate metering and delivery adjustments.
a. Basic Charae: Monthly Basic Charge* is:
If Load Size* is: Monthly Basic
Charge* is:
15 kw or less $7.80
16 kw - 100 kw $7.80 plus 77.70 $13.30 plus 77.70 for
for each kw in each kw in excess of
excess of 15 kw 15 kw
101 kw - 300 kw $7.80 plus 66.60 $13.30 plus 66.60 per
per kw kw
over 300 kw $24.42 plus 61.10 $29.98 plus 61.10 per
per kw kw
*Note: KW load size, for determination of Basic Charge, shall e t e average of
the two greatest non-zero monthly demands established during the 12-month
period which includes and ends with the current billing month.
b. Demand Charge:
No Charge for the first 15 kw of demand
$2.30 per kw for all kw in excess of 15 kw
c. Energy Charge:
Winter: 6.9850 per kwh for the first 3,000 kwh
5.0050 per kwh for the next 17,000 kwh
4.6910 per kwh for all additional kwh
(Continued)
Effective with meter readings
on or after July 1. 1993
Sheet No. 30-2
CITY OF ASHLAND
SCHEDULE 30
INSTITUTIONAL SERVICE
C. Energy Charge: (Continued)
Summer: 6.3660 per kwh for the first 3,000 kwh
5.005¢ per kwh for the next 17,000 kwh
4.6910 per kwh for all additional kwh
B. SEASONAL DEFINITION: Winter months are defined as the six regular billing periods
November through April. Summer months are defined as the six regular billing periods May
through October. In 1993-94 the winter and summer months will begin with regular meter
readings on or after November 1 and May 1, respectively.
C. MINIMUM CHARGE: The monthly minimum charge shall be the basic charge. A higher
minimum may be required under contract to cover special conditions.
D. REACTIVE POWER CHARGES: The maximum 30-minute reactive demand for the
month in kilovolt-amperes in excess of 40% of the measured kilowatt demand the same
month will be billed, in addition to the above charges, at 66.60 per kvar of such excess
demand.
E. DEMAND: Demands shall be the kilowatts shown by, or computed from the readings of
the City's demand meter for the 30-minute period of customer's greatest use during the
month, determined to the nearest kw.
F. DELIVERY AND METERING VOLTAGE ADJUSTMENTS:. The above monthly charges
are applicable without adjustment for voltage when delivery and metering are at the City's
standard secondary voltage. For as long as metering voltage is at the City's available
primary distribution voltage of 11 kv or greater, the above charges shall be reduced by one
and one-half percent (1 1/2%) to compensate for losses. For as long as delivery voltage is
at City's available primary distribution voltage of 11 kv or greater, the total of the above
charges will be reduced by 150 per kw of load size used for the determination of the Basic
Charge billed in the month. A High Voltage charge of $35 per month will be added where
such deliveries are metered at the delivery voltage.
When a new delivery, or an increase in capacity for an existing delivery is, at the request of
the customer, made by means of City-owned transformers at a voltage other than a locally
standard distribution voltage, the above charges for any month will be increased by 150 per
kw of load size used for the determination of the Basic Charge billed in the month.
(Continued)
Effective with meter readings
on or after July 1. 1993
Sheet 30-3
CITY OF ASHLAND, OREGON
SCHEDULE 30
INSTITUTIONAL SERVICE
F. DELIVERY AND METERING VOLTAGE ADJUSTMENTS: (Continued)
The City retains the right to change its line voltage or classifications thereof at any time,
and after reasonable advance notice to any customer affected by such change, such
customer then has the option to take service at the new line voltage or to accept service
through transformers to be supplied by City subject to the voltage adjustments above.
G. The City may require the customer to sign a written contract which shall have a term of
not less than one (1) year.
H. The City may contract for the installation and maintenance of electric facilities on the
customer's premises. The terms of such service shall be set forth in a contract, the form and
terms of which shall be approved by the City Council. Monthly charges made by the City as
reimbursement for ownership, operation and maintenance costs applicable to facilities
installed to furnish service under rules of this Schedule shall be determined in accordance
with the following:
1. Operating Charge -- shall be equal to 2/3 of 1% per month of the installed cost of
facilities paid for by the customer.
2. Facilities Charge -- shall be equal to 1 1/2% per month of the installed cost of the
facilities as determined by the City for facilities installed at City's expense.
3. Transformer Capacity Charge -- shall be equal to 150 per nameplate kva.
I. Customers shall not resell electric service received from the City under provisions of this
schedule to any person, except by written permission of the City, and where customer
meters and bills any of his/her tenants at City's regular rates for the type of service which
such tenant may actually receive.
J. This schedule is based on continuing service at each service location. Disconnect and
reconnect transactions shall not operate to relieve a customer from monthly minimum
charges.
Effective with meter readings
on or after July 1. 1993
Sheet No. 48-1
CITY OF ASHLAND, OREGON
SCHEDULE 48
LARGE GENERAL SERVICE - METERED TIME OF USE
OVER 2,000 KW
A. RATE SCHEDULE:
1. This schedule is applicable to electric service loads which have registered over
2,000 kw more than once in any consecutive 18-month period. Deliveries at more than one
point, or more than one voltage and phase classification, will be separately metered and
billed. Service for intermittent, partial requirements, or highly fluctuating loads, or where
service is seasonally disconnected during any one-year period will be provided only by
special contract for such service.
2. The monthly billing shall be the sum of the Basic, Demand, Energy, and Reactive
Power Charges, plus appropriate Metering and Delivery adjustments.
a. Basic Charoe:
If Load Size* is: Monthly Basic Charge* is:
4,000 kw or less $62 plus $.44 per kw
Over 4,000 kw $195 plus $.40 per kw
*Note: KW load size, for determination of Basic Charge, shall be the average of
the two greatest non-zero monthly demands established during the 12-month
period which includes and ends with the current billing month.
b. Demand Charge:
On peak period demand (Monday
through Friday: 6:00 a.m. to 10:00 P.M.)
For each kilowatt of Billing Demand $2.20
C. Energy Charge: 2.912¢ per kwh
(Continued)
Effective with meter readings
on or after July 1. 1993
Sheet No. 48-2
CITY OF ASHLAND, OREGON
SCHEDULE 48
LARGE GENERAL SERVICE - METERED TIME OF USE
OVER 2,000 KW
B. MINIMUM CHARGE: The monthly minimum charge shall be the basic charge. A higher
minimum charge may be required by contract.
C. ON-PEAK PERIOD BILLING DEMAND: The on-peak period kw shown by or computed
from the readings of City's demand meter for the 30-minute period of customer's greatest
use during the month, determined to the nearest kw.
D. REACTIVE POWER CHARGE: The maximum 30-minute reactive demand for the month
in kilovolt-amperes in excess of 40% of the measured kilowatt demand for the same month
will be billed, in addition to the above charges, at 600 per kvar of such excess reactive
demand.
E. DELIVERY AND METERING VOLTAGE ADJUSTMENT: The above monthly charges are
applicable without adjustment for voltage when delivery and metering are at the City's
standard secondary voltage. For as long as metering voltage is at the City's available
primary distribution voltage of 11 kv or greater, the above charges shall be reduced by one
and one-half percent (1 1/2%) to compensate for losses. For as long as delivery voltage is
made at the City's current locally available primary or transmission voltage, the total of the
above charges will be reduced by the following amount per kw of load size used for the
determination of the Basic Charge billed in the month; and where such deliveries are metered
at the delivery voltage, the following high voltage charges shall be added.
Standard Service Voltaoe Reduction High Voltage Charge
Primary voltage of 11 kv 150 per kw $35 per month
or greater
Transmission voltage of 270 per kw $340 per month
60 kv or greater
When a new delivery, or an increase in capacity for an existing delivery is, at the request of
the customer, made by means of City-owned transformers at a voltage other than a locally
standard distribution voltage, the above charges for any month will be increased by 150 per
kw of load size used for the determination of the Basic Charge billed in the month.
(Continued)
Effective with meter readings
on or after July 1. 1993
Sheet No. 48-3
CITY OF ASHLAND, OREGON
SCHEDULE 48
LARGE GENERAL SERVICE - METERED TIME OF USE
OVER 2,000 KW
F. DELIVERY AND METERING VOLTAGE ADJUSTMENTS: (Continued)
The City retains the right to change its line voltage or classifications thereof at any time,
and after reasonable advance notice to any customer affected by such change, such
customer then has the option to take service at the new line voltage or to accept service
through transformers to be supplied by City subject to the voltage adjustments above.
G. The City may require the customer to sign a written contract which shall have a term of
not less than one (1) year.
H. The City may contract for the installation and maintenance of electric facilities on the
customer's premises. The terms of such service shall be set forth in a contract, the form and
terms of which shall be approved by the City Council. Monthly charges made by the City
shall be approved by the City Council. Monthly charges made by the City as reimbursement
for ownership, operation and maintenance costs applicable to facilities installed to furnish
service under rules of this Schedule shall be determined in accordance with the following:
1. Operating Charge --. shall be equal to 2/3 of 1% per month of the installed cost of
facilities paid for by the customer.
2. Facilities Charge -- shall be equal to 1 1/2% per month of the installed cost of the
facilities as determined by the City for facilities installed at City's expense.
3. Transformer Capacity Charge - shall be equal to 150 per nameplate kva.
I. Customers shall not resell electric service received from the City under provisions of this
schedule to any person, except by written permission of the City, and where customer
meters and bills any of his/her tenants at City's regular rates for the type of service which
such tenant may actually receive.
Effective with meter readings
on or after July 1. 1993
Sheet No. 50-1
CITY OF ASHLAND, OREGON
SCHEDULE 50
GENERAL SERVICE - METERED TIME OF USE
1,000 to 2,000 KW
A. RATE SCHEDULE:
1. This schedule is applicable to electric service loads which have registered 1,000 to
2,000 kw more than once in any consecutive 18-month period. Deliveries at more than one
point, or more than one voltage and phase classification, will be separately metered and
billed. Service for intermittent, partial requirements, or highly fluctuating loads, or where
service is seasonally disconnected during any one-year period will be provided only by
special contract for such service.
2. Net Monthly Rate: The monthly.billing shall be the sum of the Basic, Demand,
Energy, and.Reactive Power Charges, plus appropriate Metering and Delivery adjustments.
a. Basic Charge:
If Load Size* is: Monthly Basic Charge* is:
4,000 kw or less $ 78 plus $.56 per kw
Over 4,000 kw $244 plus $.50 per kw
*Note: KW load size, for determination of Basic Charge, shall be the average of
the two greatest non-zero monthly demands established during the 12-month
period which includes and ends with the current billing month.
b. Demand Charae:
On peak period demand (Monday
through Friday: 6:00 a.m. to 10:00 P.M.)
For each kilowatt of Billing Demand $2.75
C. Energy Charge: 3.6400 per kwh
B. MINIMUM CHARGE: The monthly minimum charge shall be the basic charge. A higher
minimum charge may be required by contract.
(Continued)
Effective with meter readings
on or after July 1. 1993
Sheet No. 50-2
CITY OF ASHLAND, OREGON
SCHEDULE 50
GENERAL SERVICE - METERED TIME OF USE
1,000 to 2,000 KW
C. ON-PEAK PERIOD BILLING DEMAND: The on-peak period kw shown by or computed
from the readings of City's demand meter for the 30-minute period of customer's greatest
use during the month, determined to the nearest kw.
D. REACTIVE POWER CHARGE: The maximum 30-minute reactive demand for the month
in kilovolt-amperes in excess of 40% of the measured kilowatt demand for the same month
will be billed, in addition to the above charges, at 600 per kvar of such excess reactive
demand.
E. DELIVERY AND METERING VOLTAGE ADJUSTMENT: The above monthly charges are
applicable without adjustment for voltage when delivery and metering are at the City's
standard secondary voltage. For as long as metering voltage is at the City's available
primary distribution voltage of 11 kv or greater, the above charges shall be reduced by one
and one-half percent (1 1/2%) to compensate for losses. For as long as delivery voltage is
made at the City's current locally available primary or transmission voltage, the total of the
above charges will be reduced by the following amount per kw of load size used for the
determination of the Basic Charge billed in the month; and where such deliveries are metered
at the delivery voltage, the following high voltage charges shall be added.
Standard Service Voltaae Reduction High Voltage Charge
Primary voltage of 11 kv 150 per kw $35 per month
or greater
Transmission voltage of 270 per kw $340 per month
60 kv or greater
When a new delivery, or an increase in capacity for an existing delivery is, at the request of
the customer, made by means of City-owned transformers at a voltage other than a locally
standard distribution voltage, the above charges for any month will be increased by 150 per
kw of load size used for the determination of the Basic Charge billed in the month.
(Continued)
Effective with meter readings
on or after July 1. 1993
Sheet No. 50
CITY OF ASHLAND, OREGON
SCHEDULE 50
GENERAL SERVICE - METERED TIME OF USE
1,000 to 2,000 KW
F. DELIVERY AND METERING VOLTAGE ADJUSTMENTS: (Continued)
The City retains the right to change its line voltage or classifications thereof at any time,
and after reasonable advance notice to any customer affected by such change, such
customer then has the option to take service at the new line voltage or to accept service
through transformers to be supplied by City subject to the voltage adjustments above.
G. The City may require the customer to sign a written contract which shall have a term of
not less than one (1) year.
H. The City may contract for the installation and maintenance of electric facilities on the
customer's premises. The terms of such service shall be set forth in a contract, the form and
terms of which shall be approved by the City Council. Monthly charges made by the City as
reimbursement for ownership, operation and maintenance costs applicable to facilities
installed to furnish service under rules of this Schedule shall be determined in accordance
with the following:
1. Operating Charge -- shall be equal to 2/3 of 1% per month of the installed cost of
facilities paid for by the customer.
2. Facilities Charge -- shall be equal to 1 1/2% per month of the installed cost of the
facilities as determined by the City for facilities installed at City's expense.
3. Transformer Capacity Charge -- shall be equal to 15¢ per nameplate kva.
I. Customers shall not resell electric service received from the City under provisions of this
schedule to any person, except by written permission of the City, and where customer
meters and bills any of his/her tenants at City's regular rates for the type of service which
such tenant may actually receive.
Effective with meter readings
on or after July 1. 1993
Sheet No. 90-1
CITY OF ASHLAND, OREGON
SCHEDULE 90
CHARGES AS DEFINED BY CUSTOMER ACCOUNTING
POLICIES AND ELECTRIC SYSTEM REGULATIONS
PURPOSE: The purpose of this schedule is to list the charges referred to in the utility
Customer Accounting Policies and the Electric System Regulations. These charges are
applicable to all customers utilizing services of the City as defined in said policies and
regulations.
BILLINGS AND CHARGES:
A. Temporary Service Drop:
Service Drop and Meter Only - Single Phase $95.00
Three Phase $195.00
B. Meter Charges:
Meter Test for Accuracy
Once in twelve months No Charge
Second or more times in twelve months $50.00
Meter Repairs/Replacement Actual Cost
(Damage by Customer)
C. Returned Check Charge: $10.00
D. Reconnection Charge:
Normal Working Hours $15.00
Other Hours or on Holidays $50.00
E. Service Calls (Customer Request):
Normal Working Hours $15.00
Other Hours or on Holidays $50.00
F. Service Connection for Applicant:
Normal Working Hours $10.00
Other Hours or on Holidays $50.00
G. Unauthorized Reconnection (by Customer): $100.00
Effective with meter readings
on or after July 1. 1993
Sheet No. 90-2
CITY OF ASHLAND, OREGON
SCHEDULE 90
CHARGES AS DEFINED BY CUSTOMER ACCOUNTING
POLICIES AND ELECTRIC SYSTEM REGULATIONS
H. Line Extension Charges:
The electric line extension charges for new or increased services within the City shall be
as follows for 200 amps or less:
1. Single-Family Residential Service: The electrical service connection charges for
new service within the city limits shall be as follows:
Overhead service in existing developed
areas from distribution line to and
including meter . . . . . . . . . . . . . . . . $250.00
Overhead service extension or increased
service for 200 amps or,less . . . . . . . . . . . . . . . $150.00
Underground service in all new residential
areas and subdivisions including all on-
site facilities, per lot . . . . . . . . . . . . . . . . $650.00
Nothing herein shall be construed as requiring the City to furnish underground service in
existing residential subdivisions or areas, or to require the conversion of overhead to
underground service.
2. Any service over 200 amps shall be installed at the City's actual cost with the
deposit to be made to the City before installation and the City's estimate of its
actual cost.
(Continued)
Effective with meter readings
on or after July 1. 1993
Sheet No. 90-3
CITY OF ASHLAND, OREGON
SCHEDULE 90
CHARGES AS DEFINED BY CUSTOMER ACCOUNTING
POLICIES AND ELECTRIC SYSTEM REGULATIONS
3. Commercial. Institutional and Industrial Service. The electric service connection
charges for new service for commercial, institutional and industrial developments
within the City limits shall be deposited with the City prior to service installation,
and may include: three cutouts for primary lines, conduit and wire from lines to
transformer pad, transformer pad, transformer, connectors for primary and
secondary wires, conduit and wire from transformer to current transformer cans,
current transformer can, current transformers for metering purposes, meter can,
meter, and all estimated labor and equipment rental costs associated with the
installation of the foregoing. The trenching and backfilling for conduit shall be the
responsibility of the owner or developer. Upon completion of the service
connection, the City will render a statement of actual costs incurred and shall
refund any excess of the deposit over actual costs.
Definitions:
Overhead service - Any service that serves low voltage from a pole.
Underground service - All services that do not serve low voltage from a pole.
Effective with meter readings
on or after July 1. 1993