HomeMy WebLinkAbout1993-0706 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it
/ is the subject of a public hearing which has been closed. If you wish to speak, please rise and after
you have been recognized by the Chair, give your name and address. The Chair will then allow
you to speak and also inform you as to the amount of time allotted to you. The time granted will be
dependent to some extent on the nature of the item under discussion, the number f peop e who
wish to be heard, and the length of the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
JULY 6, 1993
I. EXECUTIVE SESSION: 7: 00 P.M. , Civic Center Conference Room, to
discuss the lease of real property pursuant to O.R.S.
192 . 660 (1) (e) .
II. PLEDGE OF ALLEGIANCE: 7: 30 P.M. , Council Chambers
III. APPROVAL OF MINUTES: Regular Meeting of June 15, 1993; and
Special Meeting of June 29, 1993 .
v
IV. SPECIAL PRESENTATIONS AND AWARDS:
1. Award from Governmental Finance Officers Assoc. for excellence
in Financial Reporting on Annual Audit Report.
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions, and Committees.
2 . Departmental Reports - June 1993 .
3 .. City Administrator's Monthly Report - June 1993 .
4 . RVCOG Director's monthly briefing report. -
5. Authorization for Mayor and City Recorder to sign quitclaim
deed for termination of drainage way and storm drain easements
at Hersey and Oak Streets.
VI. PUBLIC HEARINGS:
1. Presentation of Wastewater Treatment Plant upgrade
alternatives by Woodward-Clyde Consultants.
2 . Proposed sale of 1001 .strip of land adjacent to SPRR, West of
Clay Street.
VII. UNFINISHED BUSINESS:
1. Memorandum from Planning Director on elements of negotiated
settlement on P.A. #92-057 (Seitz) - a proposed subdivision on
Granite Street.
VIII. NEW & MISCELLANEOUS BUSINESS:
1. Proposed increase in green fees at Oak Knoll Golf Course.
2 . Request by Jennifer Battaglia, Lithia Stationers, to address
the Council on the subject of vagrancy in the downtown area.
3 . Comprehensive Housing Affordability Strategy (CHAS) Update.
IX. PUBLIC FORUM: Business from the audience not included on the
agenda. (Limited to 3 min. per speaker and 15 min. total)
X. ORDINANCES. RESOLUTIONS & CONTRACTS:
1. Second reading by title only of "An ordinance amending Ashland
Municipal Code Sections 10. 30. 005, 10. 30. 010 and 10. 30. 050 to
permit camp-fires only in designated areas" .
2. Second reading by title only of "An ordinance amending and
adding provisions to the impounding vehicles chapter (Chapter
XD 11. 36) of the Ashland Municipal Code to permit impounding for
law enforcement purposes and to provide for hearings" .
J 3 ., First and Second readings by title only of "An ordinance
✓/ levying taxes for the period of July 1, 1993 , to and including
Qp a 7� 9 June 30, 1994, such taxes in the sum of $2 , 619 , 485 upon all
the real and personal property subject to assessment and levy
within the corporate limits of the City of Ashland, Jackson
y ` County, Oregon and repealing Ordinance No. 2715" .
4 . Reading by title only of "A resolution adopting the annual
budget and making appropriations" .
5. Reading by title only of "A resolution establishing electric
v Gj_3o energy curtailment procedures in the City of Ashland and
=� repealing Resolution No. 77-23" .
6. Reading by title only of "An amendment to the assessment
resolution levying special benefit assessments for the Tolman
Creek Road curbs, gutters, paving and sanitary sewer
improvements in Local Improvement District No. 65" .
XI. OTHER BUSINESS FROM COUNCIL MEMBERS
XII. ADJOURNMENT
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
JUNE 15, 1993
ROLL CALL: Mayor Golden called the meeting to order at 7 :30 P.M., on
the above date in the Council Chambers. Laws, Reid, Hauck, Acklin,
and Winthrop were present. Arnold was absent.
APPROVAL OF MINUTES: The .minutes of the Regular Meeting of June 1,
and Adjourned Meeting of June 2, 1993 were accepted as presented.
CONSENT AGENDA: Winthrop moved to approve same as follows:
1. Minutes of Boards, Commissions, and Committees. 2 . Departmental
Reports - May 1993. 3. City Administrator's Monthly Report - May
1993. 4. Liquor license application for I1 Giardino Restaurant, 5
Granite St. (Full license) S. Letter from Ashland Parks and
Recreation Commission concerning procedure for filling vacancy on the
Commission. Hauck seconded, all AYES on voice vote. '
PUBLIC HEARINGS: Appeal of P.A. 93-020; 261 W. Hersey St. Golden
read the statement of proceedings for land-use hearings. Reid
declared that she owns a lodging business in Ashland. Planning Dir.
McLaughlin gave the staff report and said the main concern of the
appellant is the alley and parking off the alley. The applicant's
attorney had color copies of the structure and a map showing the
parking layout distributed to Council members. The proposal involves
rearranging the parking lot and reducing the number of spaces by one.
The Planning Commission approved the application finding this to be an
appropriate use for the site and the impact less than the multi-family
target use. On a question from Winthrop, McLaughlin said the proposed
fifth unit is now being used as the applicant's art studio. Chris
Hearn, Davis, Harris, Gilstrap & Balocca, Attorney for the applicant
said. the impact is much less than multi-family dwellings and the Arden
Forest Inn is one of the few B&B's in Ashland which complies with the
American Disabilities Act in providing wheelchair access. One parking
space will be deleted and there will be no structural changes. Audrey
Sochor, owner of Arden Forest Inn, said her guests walk to the
theatre. Dylan Reudiger, 691 Oak St. ; has worked at the Inn for three
summers and said it is important to consider that the Sochors provide
employment for high school students. , Mary Lou Gross, 240 W. Hersey,
spoke in favor or the appplicant, and said the bed. and breakfast are
an asset to the neighborhood. Teri Koerner 87 Third St. , Southern
Oregon Reservation Center, spoke in favor of the applicant and
encouraged Council to approve the. fifth unit.. Gary Brewer, Appellant,
229 W. Hersey, said the problem is with the alley and through traffic.
He said the Planning Commission promised a study on the alley a year
ago. He is concerned with safety of pedestrians, and emergency
vehicle access. On a question from Winthrop, Brewer said the alley
should be blocked off. McLaughlin said the Engineering Division will
do traffic counts in the next week or two and provide additional
information to the Traffic Safety Commission. There being no further
comment from the audience, the public hearing was closed. Laws said
Regular Meeting - Ashland City Council - June 15, 1993 - P. 1
the two issues are safety of the alley, and the application for a
fifth unit which reduces parking on the alley. There is no basis to
reverse the Planning Commission's decision and moved to deny the
appeal, and adopt the Planning Commission's Findings. Hauck seconded
the motion which passed unanimously on roll call vote. Staff will
follow up on the traffic problem on the alley. Acklin asked that
future letters of appeal address criteria.
Adoption of Budget. City Admin. Almquist said the resolution adopting
the budget, and the ordinance levying taxes include the Children's
Cultural and Recreational serial levy. The public hearing was opened,
there was no comment from the audience, and it was closed. Reading by
title only of resolution adopting the budget and making appropria-
tions. Acklin moved adoption, Winthrop seconded, all YES on roll call
vote. (Reso. 93-24) First and second reading by title only of an
ordinance levying taxes for the period of July 1, 1993 to and
including June 30, 1994, such taxes in the sum of $3 , 492 ,485 upon all
the real and personal property subject to assessment and levy within .
the corporate limits of the City of Ashland, Jackson County, Oregon.
Laws moved adoption, Hauck seconded, all YES on roll call vote. (Ord.
2715)
UNFINISHED BUSINESS: Clay Street - Request for Pedestrian Access.
Pam Barlow, Adm in. Asst. to Public Works, said the Traffic Safety
.Commission and Planning Department are working to develop a pedestrian
master plan and Clay Street is one area being considered. On a
question from Acklin, Public Works Dir. Hall said County funds
available for the resurfacing of Clay St. would not pay for a sidewalk
system but would be a start. Clay St. needs a total rebuild at an
estimated $100 per foot for the total project. Deborah Elliott, 2124
Creek Dr. , said the main concern of the homeowners is the dogleg which
intersects with Highway 66. Reid said the State owns this property
and should be involved in improvements. Hall said County approval is
necessary to put in a drainage pipe and gravel pathway. On a question
from Acklin, McLaughlin .said Hank Albertson signed in favor of future
improvements but his frontage is only 100 .- 1501 , however Council does
have authority to assess by area or a combination of lot size and
front footage. Almquist noted that the East side of Clay is mostly in
the County. Acklin asked that Barlow work with the residents and
make contact with the County concerning their involvement. Reid
requested that a letter be sent to the State about the curve at
Highway 66.
Medford Grower's Market. Almquist read his memo included in the
packet which reports that the Market is in compliance with their
Conditional Use Permit and all City ordinances. A copy will be sent
to,Mr. Don Sauls, owner of Puck's Donuts. Acklin noted several mobile
signs in Ashland recently and said it may be time to address this
issue.
Regular Meeting - Ashland City Council - June 15, 1993 - P. 2
NEW & MISCELLANEOUS BUSINESS: Terminate Easement - Railroad
Subdivision. Laws moved to authorize the Mayor and City Recorder to
sign a quit claim deed terminating a bikeway easement, Hauck seconded,
and the motion passed unanimously on roll call vote.
PUBLIC FORUM: Sherman Gardner, 645 Faith Ave. , apologized for the
manner in which he expressed his views regarding a recent ordinance
amendment concerning fair housing and sexual orientation.
ORDINANCES. RESOLUTIONS & CONTRACTS: Food & Beverage Tax Ordinance
Amendments. Second reading by title only of an ordinance amending the
Food and Beverage Tax ordinance. City Attorney Nolte said the
amendments requested at first reading have been made as follows:
exclusion of limited service restaurants, deletion of gratuities,
addition of chips, and changing "peanuts" to "nuts" . -Don Cline,
Ashland Fudge Co. , does not believe the tax is fair, that supermarkets
sell more ice cream than he does and are exempt from paying the tax.
He feels he is being discriminated against. Acklin asked for
clarification about a tax on packaged candy. She feels the ordinance
is too complex. Richard Derschel, Cooks Tavern, thanked Council for
excluding limited service restaurants, but feels the definition of a
restaurant is too broad. Nolte said the State's definition of a
restaurant is what the voters approved. Hauck moved to adopt the
ordinance, Winthrop seconded and the motion passed with Acklin
dissenting. (Ord. 2716)
Campfires. First reading by title only of an ordinance amending the
A.M.C. to permit campfires only in designated areas. A memo from
Lieutenant Mel Clements was read in support of the amendments. On a
question from Laws about barbeques, Nolte said open cooking fires are
permitted only with property owner's consent. Hauck moved to second
reading, Winthrop seconded, all YES on roll call vote.
Vehicle Impoundment. First reading by title only of an ordinance
adding provisions to Chapter 11. 36 to permit impounding vehicles for
law enforcement purposes and to provide for hearings. Nolte reviewed
the amendments. A discussion was held on alleviation of towing
charges for low-income individuals, and Lt. Clements said a small
percentage of vehicles will likely be impounded. Laws asked that the
language in Section 11. 36. 010.D. be amended to read: "The vehicle was
operated by a person charged with being under the influence "
Michelle Cooper, N. Highway 99, agrees with impoundment of vehicles of
drunk drivers, but feels this ordinance discriminates against poor
people who cannot afford insurance. In response, Nolte said the
impoundment only applies if a person is driving without a driver's
license and without insurance. Winthrop moved the ordinance to second
reading with the above amendment, and changing the last word of the
first sentence of 11. 36. 020 from "impound" to "impoundment" . Hauck
seconded. The amended Sections 11. 36.020.A and B were read. The
motion passed on roll call vote as follows: Laws, Hauck, Acklin,
Winthrop and Arnold, YES; Reid, NO.
Regular Meeting - Ashland City Council - June 15, 1993 - P. 3
r
certify Municipal Services. A resolution was read by title only
certifying municipal services to qualify for state subventions.
Acklin moved adoption, Hauck seconded, all YES on roll call vote.
(Reso. 93 25)
Receive State Revenues. A resolution was read by title only declaring
the City's election to receive State revenues. Hauck moved adoption,
Laws seconded, all YES on roll call vote. (Reso. 93-26)
Amend Pay Plan. A resolution was read by title only amending the pay
plan. for management and confidential employees for FY 1993-94 . Laws
declared a potential economic conflict of interest. Winthrop moved
adoption, Acklin seconded and the motion passed on roll call vote with
Laws abstaining. (Reso. 93-27)
OTHER BUSINESS FROM COUNCIL MEMBERS: Golden asked about a merit
increase for the City Recorder and Almquist said there is no
evaluation process because this is an elected position. Nolte agreed
to assist Council in developing a policy. Golden noted a conflict on
June 29th with the Council/Planning Comm. study session. The meeting
was rescheduled for 7 : 00 P.M. Hauck noted materials placed loose in
Council packets re: domestic partnerships. He is still researching
this issue.
ADJOURNMENT: The meeting adjourned at 9 : 55 P.M.
Nan E. Franklin Catherine M. Golden
City Recorder Mayor
(dAmin%6-15-93)
r
Regular Meeting - Ashland City Council - June 15, 1993 - P. 4
MINUTES OF THE SPECIAL MEETING
ASHLAND CITY COUNCIL
JUNE 29, 1993
CALL TO ORDER: Chair Acklin called the meeting to order pursuant
to Section 2.04. 110(C) of the Ashland Municipal Code at 7: 00 P.M.
on the above date in the Council Chambers. Laws, Reid, Hauck,
and Winthrop were present. Arnold was absent. Golden arrived
minutes later.
Resolution Transferring Appropriations Within a Fund. It was
explained that the Street Division had several unanticipated
street repairs and a storm drain replacement.
Vote. Reid moved adoption of the resolution, Hauck seconded, all
YES on roll call vote. (Reso. 93-28)
ADJOURNMENT: The meeting adjourned at 7:09 P.M.
Nan E. Franklin Catherine M. Golden
City Recorder Mayor
(d:Win\6-29-93.Spe)
CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
REGULAR 1VHF'Fi'ING
MINUTES
May 26, 1993 Chair Adams called the meeting to order at
7:00 p.m. at 340 S. Pioneer Street.
ATTENDANCE:
Present: Pat Adams, Al Alsing, Tom Pyle, Teri
Coppedge, Wes Reynolds, Ken Mickelsen
Absent: None
I. ADDITIONS OR DELETIONS TO THE AGENDA None
II. APPROVAL OF MINUTES
A. Regular Meeting - April 27, 1993
Commissioner Alsing corrected the minutes of the Regular Meeting of
April 27, 1993 noting that on page 2 the motion in the middle of the
page read that Commissioner Coppedge made the motion and should read
that he had made the motion. Commissioner Coppedge made a motion to
approve the minutes as corrected. Commissioner Reynolds seconded.
The vote was: 5 yes - 0 no
B. Special Meeting - May 15 1993
Commissioner Alsing made a motion to approve the minutes of the Special
Meeting of May 15, 1993 as written. Commissioner Reynolds seconded.
The vote was: 4 yes - 1 abstain (Pyle)
III. BILLS AND FINANCES
A. Approval of previous month's disbursements
Commissioner Reynolds made a motion to approve the previous month's
disbursements as indicated by Payroll checks #6152 - 6230 in the amount
of $48,961.02 and Payables checks 417640 - 7780 in the amount of
$95,708.39. Commissioner Pyle seconded.
The vote was: 5 yes - 0 no
B. Approval of March 31, 1993 Quarterly Financial Statement
Director Mickelsen indicated that the department was in excellent
financial condition heading into the fourth quarter of the 1992-93
fiscal year. Commissioner Reynolds inquired about the current status
of SDC's for Parks. Director Mickelsen indicated that that information
was recorded by the City. Commissioner Reynolds asked the Director to
make a report to the Commission concerning the status of the SDC's at
the next Regular Meeting.
Commissioner Reynolds made a motion to approve the Quarterly Financial
Statement for March 31, 1993 as presented. Commissioner Alsing
seconded.
The vote was: 5 yes - 0 no
L
Ashland Parks and Recreation Commission Page 2
Regular Meeting - May 26, 1993
IV. AUDIENCE PARTICIPATION ON THE AGENDA
A. Gary Schrodt - Wetlands
Gary Schrodt (681 Liberty) and Carl Oates (776 Glendale) were present
in the audience to speak to the Commission about the concept of a
wetlands park on Greenway property. Mr. Schrodt briefly spoke to the
Commission about the concept of using property along the Greenway
corridor as part of the city's plan for treating water. He said that
the basic concept would be to create a wetlands park -- something good
-- from the millions of dollars which will be invested to meet the
upcoming water treatment standards. After brief discussion, the
Commissioners decided to walk the property with Mr. Schrodt on June 3rd
at 3:30 p.m.
Commissioner Pyle inquired as to how the already dedicated park land in
the area would be used. Mr. Schrodt said that those lands have
historically been wetlands but that they have been degraded over time.
He envisioned those lands being brought back and utilized as part of
the total. park picture.
Commissioner Alsing inquired as to how soon a decision would be made
regarding whether or not the "wetlands" concept could be used as part
of the water treatment program. Mr. Schrodt said that the DEQ appears
to be looking for the right solution and that a decision was needed
some time this year in order to meet the mandate. Mr. Oates indicated
that unofficial contacts with the EPA were very good and very useful.
There seems to be some awareness of the economic and ecological impact
which the mandates are forcing on communities.
Chair Adams thanked Mr. Schrodt and Mr. Oates for their time and said
that the Commissioners would be looking.forward to the upcoming site
walk.
V. AUDIENCE PARTICIPATION NOT ON THE AGENDA None
VI. OLD BUSINESS None
VII. NEW BUSINESS None
VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT
A. Gun Club lease
The Commissioners reviewed a memorandum from City Attorney Paul Nolte
who indicated that there would be no advantage to the Commission to
assign its lease with the City to the Gun Club. The Commission would
"still be responsible to the city to ensure all of the obligations of
the lease are complied with."
.Ashland Parks and Recreation Commission Page 3
Regular Meeting - May 26, 1993
CORRESPONDENCE, COMMUNICATIONS - continued
B. Recreation tax pertaining to schools
Director Mickelsen reported that the City Attorney would be drafting a
rough outline for a contract with the School District if the proposed
recreation tax were to be approved by the voters. After that is
complete the joint committee among school officials, city and parks
would meet again to go over the rough draft. Commissioner Adams
requested that a copy of the draft be sent to all Commissioners so that
their input could be heard prior to the committee meeting.
C. Host Lions request for bulletin board
Director Mickelsen reported that he had had a request from the Ashland .
Host Lions Club to fund the placement of an activities bulletin board
at the front of Lithia Park. After some discussion in which the
Commissioners mentioned the kiosk on the plaza and the current
abundance of signs in Lithia Park, the.Commission advised Director
Mickelsen to thank the Lions for its generous offer but to indicate
that the Commission did not choose to have a bulletin board placed. in
that location.
D. Commentary on unsupervised children in parks
The Commission reviewed a copy of the article to appear in the city
utility newsletter regarding young, unsupervised children in parks.
Commissioners also reviewed a draft of a commentary to be submitted to
the Daily Tidings of a similar nature. Commissioners concurred that
due to the frequent vandalism occurring at Garfield Park that that park
should be specifically mentioned in the commentary. Project
Coordinator Stella Gardiner also indicated that she would be working
with Officer Lisa Brooks on a door hanger for the Garfield Park
neighborhood.
IX. ITEMS FROM COMMISSIONERS
Commissioner Coppedge said that she had been asked about who was
responsible for the maintenance of the tennis courts at Helman School.
Director Mickelsen indicated that the department was. She said that
she had received complaints about holes in the nets and rocks on the
courts. Director Mickelsen indicated that it was a difficult area to
keep maintained, again because of unsupervised children, but that the
department would take care of it.
X. NEXT MONTH'S AGENDA The following dates were set:
Regular Meeting - Weds. , June 23, 1993
Regular Meeting - Mon. , July 12, 1993
Regular Meeting - Tues. , August 24, 1993
Jim Lewis from the Railroad District
Association will be on the agenda for the
June meeting regarding park development.
Ashland Parks and Recreation Commission Page. 4
Regular Meeting - May 26, 1993
XI. ADJOURN TO EXECUTIVE SESSION - Salary Negotiations
XII. RE-CONVENE TO REGULAR MEETING
MOTION Commissioner Pyle made a motion to approve the negotiation request by
non-management staff effective July 1, 1993. Commissioner Coppedge
seconded.
The vote was.' 5 yes - 0 no
MOTION Commissioner Pyle made a motion to approve items 1 and 2 on the
management negotiation request effective July 1, 1993. Commissioner
Alsing seconded.
The vote was: 4 yes - 1 no (Reynolds)
XIII. ADJOURNMENT With no further business, Chair Adams
adjourned the meeting.
Respectfully submitted,
Ann Benedict, Management Assistant
Ashland Parks and Recreation Dgpartment
ASHLAND HISTORIC COMMISSION
Minutes
June 2, 1993
CALL TO ORDER
The meeting was called to order by Chairperson Jim Lewis at 7:38 p.m. Members present
were Jim Lewis, Terry Skibby, Le Hook, H.L. Wood, Dana Johnson, and Steve Ennis. Also
present were Associate Planner Bill Molnar, and Secretary Sonja Akerman. Nan Hannon,
Keith Chambers, and Jane Dancer were absent.
APPROVAL OF MINUTES
Skibby stated on page 8 of the May 5, 1993 Minutes, he sent a letter to Dick Ackerman, not
Rick. Hook then moved to approve the Minutes as corrected. Johnson seconded the
motion and it was unanimously approved.
STAFF REPORTS
PA 93-045
Minor Land Partition
99 Granite Street
Stephen Cary
Molnar explained last month this was on the agenda as a three lot subdivision, and as
explained at the last meeting, Staff had erred because a lot cannot be created where the
width is greater than the depth. The applicant has had the surveyor resubmit the request
as a two lot partition. Staff is recommending approval of this, with the driveway to be paved
to 15 feet, which will be usable access to both lots.
Skibby wondered what size structure could be built on the Pine Street lot. Molnar said 45%
could be covered by impervious surface, which would be approximately 5,000 square feet.
Skibby remarked the building will be very visible from Granite Street.
When Johnson questioned Molnar about the revised two lot partition, he said it seems to
have satisfied the neighbors.
Hook moved and Johnson seconded to recommend approval of this proposal. The motion
passed unanimously.
PA 93-053
Site Review
230 Van Ness Avenue
Darrell A. Boldt and Lana McGraw Boldt
Molnar related this was also heard last month, however,because the partition section of the
ordinance states the flag drive needs to be paved, a Variance is required not to pave.
Increased traffic along the alley was a concern of both the Historic Commission and the
Planning Commission. There is a potential of adding 18 to 22 units on undeveloped
property off the alley. This would result in approximately 200 vehicle trips per day.
Planning is not as concerned about this alley serving as a short cut because it will not
provide access for non-local traffic. The 'T' intersection also limits its use. Peak hours of
traffic would be 7:30-8:30 a.m. and 4:30-5:30 p.m.
An alternate landscape plan has been proposed by the Staff to help break up the parking
area in creating a more aesthetic alleyscape, while discouraging the "parking lot" effect of
the alley. Alley paving will be deferred, but it will be graded to 15 feet and crushed rock
will be required. Staff is recommending the alley be graded from Laurel Street to the end
of the property (which would leave 100 feet unimproved). The owner will have the option
to improve this 100 feet. As explained in the Staff Report, paved coverage with alley access
is 14.6%, while it increases to 50.9% if the flag access were to be used.
The Commission discussed potential development in the alley area. Molnar stated Staff will
be paying closer attention to the alleyscape by incorporating porches, landscaping, etc.
Darrell Boldt presented new elevations. The Commission appreciated the design changes.
Hook stated he is still in favor of the alley access, especially after examining the percentages
of paving. This proposal will set the precedence for later development. Lewis agreed, and
added he would rather have the trees in the flag drive than asphalt.
Boldt said it would have greatly diminished the yard space if the flag drive was used for
access. The alternate plan has a lot of merit, but he would like to save the box elder, and
he would be sacrificing some lawn area by the parking space #1.
Ennis questioned the footprint of the townhouses as redesigned. Boldt said it was slightly
enlarged when he changed the design of the structure, and he is looking at scaling down the
size because of the encroachment in the parking area, as he needs to maintain the outside
clearances.
Wood stated the small open space (as the applicant has proposed directly off the alley)
could be used by the tennants. The Staff proposal would lose that area and replace it with
islands that cannot be used. Ennis said he did not feel it would be as beneficial as Wood
contends because of the large area allotted for backyards, and he doesn't feel it would be
used. Hook did not agree with Ennis, but said he could understand. He thinks the area
would be used, but realizes there are trade-offs involved. Wood said he hoped there would
be a community feel to the project and the open area would be used.
Molnar interjected by stating Staff was trying to visualize long term development by
breaking up the parking.
Ashland Historic Commission
Minutes
June 2, 1993 Page 2
The Commission discussed the possibility of six required parking spaces rather than seven
if on-street parking credits are feasible. This would eliminate parking space #1 and the
open space could be preserved.
Ron Thurner, 1170 Bellview Avenue, stated he would like to see the use of the alley as part
of the back up space encouraged. He then questioned the vision clearance of parking space
#1 due to the box elder. Molnar said the traffic study didn't address vision clearance so it
will have to be checked.
Ennis recommended the trim board separating the units be painted a different color.
It was the consensus of the Commission the alley should be used as access. Ennis
commented a much better project results when all people involved put their heads together.
Ennis then moved to recommend approval of this application with the following comments:
1) the revised elevations be approved as presented at the meeting, however, the applicant
be encouraged to do more work on the back elevation and present to the Review Board to
further break up the design; 2) the alternate parking landscape design appears to be the
best solution, and if Staff could investigate using on-street credit to reduce required parking,
the lawn area would be conserved; and 3) alley be improved to end of property only. Hook
seconded the motion and it was unanimously approved. A liaison will attend the Planning
Commission meeting.
PA 93-075
Site Review
310 Oak Street
Tim Cusick/Lance Pugh
This application is for the remodel of the existing car wash into 2,200 square feet of retail
space, explained Molnar. This is one element of the overall face lift of the property and is
a permitted use in the E-1 zone. The back of the building will face the armory.
Although not part of this planning action, Ennis stated the new gutters on the armory have a
strong negative effect on the building. Hook added this should have come to the full
Commission. Skibby and Lewis explained the need for this new system. Tim Cusick later said
he has communicated with the State Historic Preservation Office regarding this and was told to
match the gutter on the left for the right side of the building.
Skibby said the design is compatible and less imitative of the armory than when plans were
first presented. Lewis explained the similar features with Cantwell's Market, tying it in to
the improvements. Also discussed was parking/circulation.
Tim Cusick explained he has received many inquiries requesting information about the
spaces which will be available - from doctor's office to pizza parlor.
Ashland Historic Commission
Minutes
June 2, 1993 Page 3
Ennis stated this is a great improvement from what is existing.
Johnson moved and Skibby seconded to recommend approval of this application to the
Planning Commission. The motion was unanimously approved.
PA 93-085
Conditional Use Permit
Under the Viaduct on Water Street
Gary Voget
Molnar said this Conditional Use Permit application is for the temporary use of an outdoor
fresh flower stand which will be open from June through September. Various cities look
at temporary uses to provide a more dynamic pedestrian area, to fill in gaps along vacant
spaces, and to generate energy in the area. Negative aspects include non-payment of
rent/taxes and they compete with uses already established in the area. Staff's main concern
is that single cart uses have always had the policy of having to get approval from private
property for a location; no public property has been used. Larger uses in the public right-of-
way have been allowed (i.e. Grower's Market). The concern in this case is what the benefit
to the City would be, if any. It appears to be more a benefit to the cart owner. Therefore,
Staff is hesitant to recommend approval for a for-profit vendor. This is, however, a unique
situation, as it is an underutilized area. The Planning Commission has the option of
approving this application as a test case, then reviewing it again in a year, or denying it.
Lewis questioned the liability factor involved and wondered if there would be problems like
the Marketplace has had. Hook said it seems as though approval of this application would
be undermining existing merchants, and he is disinclined to set a precedence with this area.
Johnson agreed and said it could open a "can of worms".
Ron Thurner wondered why there would be a separation between large and small
businesses, as there could be competition to local businesses with the Grower's Market.
Lewis said the Market is only there once a week for half a day, and it is required to have
at least 60% of the vendors sell agricultural goods.
Wood questioned why the City has a say in this if the State owns the property. Molnar
answered it is because this is a temporary use. The applicant will be required to have
permission from the State in writing if it is approved.
Hook stated he totally agreed with the Staff Report, then made a motion quoting Staffs
conclusion in saying the Historic Commission "cannot recommend approval of a single
temporary use located on public right-of-way. While there may be a demand for the flower
sales, it is more appropriate that the use be located on private property, and that the use
not be subsidized by locating on public lands." Wood seconded the motion and it passed
unanimously.
Ashland Historic Commission
Minutes
June 2, 1993 Page 4
PA 93-084
Modification of Previously Approved Site Review
277 Fifth Street
Daniel D. Jackson, D.D.S.
Molnar explained the applicant's original approval for the front setback off "A" Street was
14 feet. The Site Design and Use Standards states the setbacks may not be more than 20
feet, and strongly urges orientation of the development toward the street. The applicant
now proposes to move the bulk of the building back to 26 feet, with an entry area located
18 feet back from the property line. One concern is that a large douglas fir would have to
be removed. Staff felt the original proposal was good, so it came up with a compromise,
whereby the main portion of the building would be set back 18 feet, thus saving the tree.
The owner has said the reasons for moving the building back include retaining the view of
the hills with the future development across the street, and to be more in line with the
business located adjacent to the site.
Hook said he would argue against cutting down the tree, as it is the largest one in the area.
Dan Jackson clarified his idea to have the setback moved back would put it more in line
with Euro-Mek and the building next to it. He wanted the porch (or entry area) 20 feet
from the sidewalk, and was under the impression this would meet the standards.
Lewis said he felt it would be detrimental to lose the tree. Jackson said he didn't want to
see the tree go either, but with a possible two story development across the street, he
wanted to place his building as far back as possible. Many trees have already been saved
because of the layout of the sidewalk. A building twice the size of the proposed one would
be allowed on the lot. Because of his investment, he does not want the building too close
to the street and feels it would look nicer if it were moved back. He remarked it would be
nice to have more greenway and space between the street and the building. He also added
the Staff compromise had already been agreed upon and the plans in the office depicted
this, so he did not feel it was a compromise. In order to move the building back as far as
he has done, he was required to enlarge the porch to eight feet (his compromise). If not
allowed, he would like to have the porch scaled down to four feet again.
Ennis remarked the Staff compromise would not only save the tree but it also meets the
intent of the ordinances. Although he would prefer the eight foot porch, he could
understand why the owner would like to change it back to four feet.
Ennis then moved to recommend denial of the application and to amend the currently
approved building permit to have the porch reduced from eight feet to four feet as originally
drawn, and the setback from "A" Street property line to the building should remain at 18
feet, which saves the tree and seems to meet the intent of the ordinances. Hook seconded
the motion and it passed unanimously.
Ashland Historic Commission
Minutes
June 2, 1993 Page 5
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of
May follow:
228 "B" Street John Ferguson Remodel
126 Nursery Street Brent Thompson Remodel
881 East Main Street Richard Brock Skylights/Reroof
227 Fifth Street Dan & Linda Jackson Demolition SFR
928 'B" Street Harry Bornstein Plan Revision
182 Scenic Drive Crissy Barnett Retaining Wall
122 Helman Street Barry Baker Remodel/Addition
310 Oak Street Tom Cantwell Remodel
237 First Street Ashland Community Food Store Food Store
556 'B" Street Adv for Severely Handicapped Addition
372 East Main Street Andy South Bathroom Addition
234 Vista Street Sid DeBoer Swimming Pool
130 Will Dodge Way Sid Ainsworth Remodel
105 Nob Hill Street Jim & Barbara Wilson Remodel
622 Siskiyou Boulevard Lombard, Knudsen & Holtey Sign
47 North Main Street Plaza Cafe Sign
20 South First Street Twenty South First Street Sign
3 Granite Street Bento's Express Sign
Lithia Way/Second St. Ashland Marketplace Sign
REVIEW BOARD
Following is the schedule (until the next meeting) for the Review Board, which meets every
Thursday at least from 3:00 to 3:30 p.m. in the Planning Department:
June 3 Lewis and Skibby
June 10 Wood, Skibby and Dancer
June 17 Lewis, Ennis, Chambers and Skibby
June 24 Hook, Johnson, Wood and Skibby
July 1 Skibby and Dancer
OLD BUSINESS
Loss of Residential Housing
Ennis reported the subcommittee had met on May 12 and had incorporated changes which
were suggested at the joint study session. The draft was submitted to John McLaughlin for
comments, and Ennis will meet with him on June 11th.
Ashland Historic Commission
Minutes
June 2, 1993 Page 6
Cemetery Nominations to National Register
Lewis stated he, Johnson and Skibby had met with Kay Atwood regarding where and how
to proceed. Since half the money will be available from the City in July, she will begin the
preliminary work. A memo will be submitted to the City Council explaining the progress.
Applegate Trail Plaque
Draft #5 was a major improvement in the wording for the proposed plaque. There are still
a few grammatical errors. Placement will be discussed when the final draft is presented.
(With a motion by Skibby and second by'Ennis, it was the unanimous decision to extend the
meeting past 10:30 p.m.)
NEW BUSINESS
Election of Officers
Because of the lateness and the fact that three members were absent, election of officers
will be at the next meeting.
Railroad Park
Lewis reported he will be attending the next Parks & Recreation Commission meeting, as
the development of the new park will begin soon. He requested a letter be sent thanking
the Parks Commission and seeking input on the appropriate place for the golden spike
commemorative.
Hook moved and Skibby seconded to authorize Lewis write the letter. The motion passed
unanimously.
Heritage Sunday
Skibby related Heritage Sunday will be on June 27th at Lincoln School. Since it is the
anniversary of the Oregon Trail and Applegate Trail, photos and displays will be set up.
Volunteers are needed.
Goal Setting/Orientation Meeting
It was decided Monday, July 19th would be the best date for the goal setting/orientation
dinner meeting. July 26th is the alternate date.
Ashland Historic Commission
Minutes
June 2, 1993 Page 7
Open Space Memo from Hal Cloer
Lewis and Skibby will work together as a subcommittee to consider means to encourage
property owners to opt for open space as a way of minimizing property taxes without
radically changing the character of the neighborhoods.
ADJOURNMENT
With a motion by Hook and second by Skibby, it was the unanimous decision to adjourn the
meeting at 10:55 p.m.
Ashland Historic Commission
Minutes
June 2, 1993 Page 8
C ✓
ASHLAND COMMUNITY 'HOSPITAL
BOARD OF TRUSTEES
May 25, 1993
The regular monthly meeting of the Board of Trustees of Ashland Community
Hospital was held on Tuesday, May 25, 1993, in the conference room at 12:15 pm.
PRESENT: Steve Lunt, Madeline Hill, Bruce Johnson, M.D. ; Tom Reid, Mary Ellen
Fleeger, and Mary O'Kief, Trustees. Pat Acklin, City Council Representative,
Clifford A. Hites, M.D. , Medical Staff Representative, and Patty Adams,
Foundation President.
Also present: James R. Watson, Administrator; Polly Arnold, Director of Patient
Services; Mike McGraw, Controller; Peggy Cockrell, Director of Personnel; Patrick
Flannery, Director of Development; and Glenda Cole, Administrative Assistant.
Absent: Frank Billovits, Judy Uherbelau, and Dick Nichols.
Guests: Lori Ostler, R.N. , and Joanne Walker, R.N.
I. PRESENTATIONS
Ms. Arnold introduced Ms. Ostler and Ms. Walker and gave a brief
background on each. She stated that each had received excellence in caring
awards from their peers during National Nurses Week. Ms. Arnold stated that
Jeanie Vermilyea, R.N. ,another recipient, was unable to attend today. Mr. Lunt
presented Ms. Ostler and Ms. Walker with flowers and expressed appreciation for
their work and congratulations on their accomplishments. Following lunch, both
chose to return to their work.
II. CALL TO ORDER AND 'INTRODUCTIONS
Mr. Lunt called the meeting to order and introduced everyone. He
congratulated Ms. O'Kief in receiving the Medford Venture Club's annual Mae
Carvell Award. Mr. Lunt stated that he had been informed that Ms. Acklin had also
received an honor in the past. She won the Betty Crocker Homemaker of the Year
Award in 1969. Both ladies were congratulated.
III. APPROVAL OF MINUTES
Mr. Lunt called for a review of the minutes of the Executive
Committee of April 15, 1993, and the Board of Trustees of April 27, 1993,
meetings. Following review, Ms. Fleeger made the motion to approve the minutes
as circulated. Ms. Hill seconded the motion and the motion carried.
IV. COMMITTEE REPORTS
There were no committee reports.
V. DECISION ITEMS
A. Set Meetings: Mr. Watson stated that the Joint Advisory
Committee is scheduled for Friday, June 11th, and the Strategic Planning
Committee is scheduled for Friday July 9th. Mr. Reid made the motion to approve
the meeting dates. Dr. Johnson seconded the motion and the motion carried.
� f .
Board of Trustees
May 25, ,1993
Page 2
B. Budgetary Line Transfers: Mr. Watson recommended that $500,000
be transferred from operational contingency fund and distributed as follows:
$100,000 to salaries, $100,000 to benefits, and $300,000 to materials and
services. The reason for the transfer of expenditures is due to high utilization
of our facility. . *Ms. O'Kief made the motion to approve the line transfer. Mr.
Reid seconded the motion and the motion carried.
C. AHEC Nomination Committee: Mr. Lunt called for volunteers to
serve on the nominating committee for the Ashland Healthcare Enhancement Corp.
Mr. Watson stated that Dr. Jean Keevil and Dr. John Maurer have volunteered from
the medical staff. Ms. O'Kief and Ms. Hill volunteered to serve. Mr. Watson
will schedule a meeting in the near future.
D. April Expenditures: Mr. Reid reviewed the April Expenditures and
pointed out interesting details. He stated that he found everything to be in
order and made the motion to approve the expenditures. Ms. Hill seconded the
motion and the motion carried.
VI. MEDICAL STAFF REPORT
No report this month.
VII. DISCUSSION ITEMS
A. Board - Foundation Study Session: Mr. Watson stated that he had
given the Foundation an updated Strategic Plan and there was discussion regarding
the need for a joint study session. Following discussion, it was agreed that
this would be a beneficial meeting. A list of the Foundation members will be
included in the next Board mailout. Ms. Acklin requested that the role of the
City government with the Hospital be an item for discussion. Mr. Watson asked
if she would coordinate this item.
B. Strategic Planning Update: Mr. Watson reviewed the update of the
Level 1 Priorities of the Strategic Plan (copies were included in the packet) .
He stated that we are continuing to get contracts with third party payors. He -
reported that Providence Hospital is considering opening an OB unit. We have
loaned the Foundation the downpayment for the property in Talent and they will
proceed. Major hospital expansion has been put on hold at this time.
C. Quarterly Auxiliary Report: Mr. Watson stated that Ms. Jimmie
Emmons, Auxiliary President, will be giving her quarterly report next month.
D. Maple Turn Lane: Mr. Flannery stated that he had learned that
the State will start negotiations for property on Main Street to make the left
turn lane onto Maple.
E. Employee Wage\Benefit Package: Mr. Watson reported that he had
met with the employees to talk about their expectations for the next fiscal year
wage and benefit package. He stated that he, Ms. Cockrell, and Mr. McGraw will
cost out the requests for increases in wages, on-call, and weekend differential.
The next Open Forums are scheduled for Friday, June 11th.
Board of Trustees
May 25, 1993
Page 3
VIII. QUALITY ASSURANCE
Mr. Watson stated that the Quality Assurance Committee met on June
1, 1993, and all issues are being handled appropriately. The Joint Advisory
Committee will meet on Friday, June .11th to review the quarterly quality
assurance summaries.
IX. ADMINISTRATOR'S REPORT
A. Nursing: Ms. Arnold stated that Mr. Watson has done an excellent
job in keeping the employees informed on the status of managed care as they need
to be kept informed and thereby relieve any anxiety they might have regarding job
security, etc. We have had our third record month in surgery.
B. Financial: Mr. McGraw reviewed the financials for the month of
April, 1993 in detail. He stated that care for the indigent increases monthly
and we are receiving less for our Medicare and Medicaid patients.' He stated that
with Managed Care we will be unable to pass on the cost of those patients to
third party payor patients. On the positive side, Mr. McGraw stated that we are
strongest (most financially sound) Type B Hospital in Oregon.
C. Personnel\Marketing: Ms. Cockrell stated that she is recruiting
for nursing, laboratory, and dietary staff at this time. She stated that we had
an excellent turn out for our activities during National Hospital Week and the
employees enjoyed their annual bar-be-cue. We will have the first aid booth at
the 4th of July celebration. Sports Physicals for Ashland Highschool students
has been scheduled for Saturday, August 7th. Medical Forms will begin again in
the fall.
D. Foundation: Mr. . Flannery stated that the Patrons campaign has
reached approximately $34,000. The Foundation will be sponsoring a golf
tournament at Oak Knoll on July 23rd and he encouraged everyone to participate.
The Foundation Board had a retreat on May 8th and this was very successful. Mr.
Flannery stated that they have 4 new members that he will be orienting soon.
X. ADJOURN
The meeting.was adjourned at 1:30 pm.
Respectfully submitted:
APPROVED:
Richard A. Nichols, Secretary
Stephen B. Lunt,
Chairman
ASHLAND AIRPORT COMMISSION
MINUTES
Wednesday, June 2, 1993
CALLED TO ORDER
Meeting was called to order at 12:01pm by Chairperson Insley.
Those commissioners present were Mace, DeBoer, Jones, Yeamans,
Smith. Barlow represented staff.
SPECIAL PRESENTATION
A Certificate of Appreciation was presented to former
Commissioner Leo Zupan. Similar certificates will be- mailed to
former Commissioners Al Alsing and Bill Knowles. "
APPROVAL OF MINDTES
Minutes were approved as corrected: Change construction plan to
site plan.
AIRPORT APPRECIATION DAY: REVIEW
Skinner reported the event was a great success. Special thanks
were extended to Jim Wade, Charles Shafer, Harold Lee, Al Alsing,
City for advance cleanup and Airport Users Group. Many positive
comments. Only a couple of noise complaints received.
NON-PRECISION VOR APPROACH
During last year's FAA visit by Commission members and staff, FAA
indicated Ashland Airport could receive clearance. Commission
requested feedback from staff for next meeting.
REVIEW OF SAFETY REPORTS
Skinner reported the fence was still down along highway; need
paint on administration building, taxi lines, hold lines, north
end more than south end; "Ashland" needs repainting; dogs and
deer are still problems; asphalt cracks still need spraying and
sealing to control weed growth; wasps are continuing to be a
problem; and the fire hydrant near DeBoer's hangar is still not
certified.
AIRPORT MANAGER REPORT/FBO REPORT
Skinner reported the fuel sales were steadily increasing over
previous months. A third mechanic has been hired. Sign for fuel
not acceptable to specifications; he will look into other kinds
of signs. Fuel truck is close to being in service. Skinner
thanked Insley for his support on the Chamber Forum show on Cable
Access. There will be a feature article in the Ashland Gazette.
Budget Rent-a-Car has given 30-day notice because they cannot
secure a long-term lease. Skinner will contract with Butler Ford;
may franchise with other and does plan to continue the service.
Ashland Airport Commission
Minutes
Wednesday - June 2, 1993
HANGAR CONSTRUCTION, UPDATE
All permits are in. Insley reported research on the liability
insurance the City is requiring. Commission will review
comparison of private vs. City-purchased insurance at next
meeting.
LETTER TO RAY LUKINICH RE: AIRCRAFT MAINTENANCE/INSPECTION
Commission reviewed letter sent by Steve Hall, Director of Public
Works. Insley reported that 2-22 years ago the Commission
implemented a policy that mechanics with a City license can
perform maintenance work in individual hangars. DeBoer noted the
work was to be done on hangared airplanes, but not use hangar as
base of operation. DeBoer suggested Commission invite Ray
Lukinich and Dave Harrington to next meeting.
Question was raised if Sandler Films is operating out of hangar.
It is general Commission consensus that the business is operating
outside of the hangar lease restrictions. Commission asked Staff
to invite representative of Sandler Films to come to next
meeting. A copy of the Sandler lease will be mailed to
Commissioners.
Meeting was adjourned at 1: 10pm.
Submitted by Rhonda E. Moore, Administrative Secretary
AirpWiau a\6-2-93.miu
Monthly Building Activity Report: 05/93 Page 1
# Units Value
SINGLE/MULTI-FAMILY &TOURIST ACCOMODATIONS:
Building:
ADDITION 34 , 000
DECK 5, 000
DEMOLITION OF HOUSE 0
FENCE 1, 380
GARAGE ADDN/ATTACHED 30, 000
NEW WINDOW 1, 200
PLAN REVISION 0
POOL 16, 000
PORCH 10, 000
PORCH/DECK 200
REINSPECTION FEE 15
REMODEL 82 , 500
REMODEL & ADDITION 93 , 000
RETAINING WALL 3 , 300
REVISED PLAN/FLOOR FRMG 0
SFR 4 372, 376
SKYLIGHTS & REROOFING 2 , 000
SPECIAL INSPECTION 110
STAIRWAY 1, 000
WINDOW 900
Subtotal: $ 652 , 981
Electrical :
1 BRANCH CIRCUIT 100
3 BRANCH CIRCUITS 350
BR CIR FOR GFAU 0
ELECTRIC 2, 520
ENTRY VOIDING . 930506 -100
REROUTE EXISTING WIRING 60
SECURITY SYSTEM 2, 870
SERVICE 1, 045
SERVICE CHANGE 700
VOIDED ON 05/18/93 100
VOIDED ON 06/18/93 450
Subtotal : $ 8, 095
Mechanical :
2 GFAU & WATER HEATER 1 8, 250
Monthly Building Activity Report: 05/93 Page 2
Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Mechanical:
GAS FURNACE 2 4, 800
GAS FURNACE & A/C 2 5, 555
GAS FURNACE & AC 4, 008
GAS LINE FOR POOL 100
GAS LINE/GAS FURNACE 1 3 , 000
GAS SPACE HEATER 1 600
GFAU VENT 8 ,862
HEAT PUMP 4, 470
WATER HEATER 1 100
Subtotal : $ 39, 745
Plumbing:
AUTOMATIC SPRINKLER SYS 200
IRRIGATION 2 , 000
SEWER LINE 2 , 900
SPRINKLER SYSTEM 7 , 001
Subtotal : $ 12 , 101
***Total: $ 712 , 922
COMMERCIAL:
Building:
ADDITION OF BATHROOM 6, 600
ASHLAND COMM FOOD STORE 750, 000
REMODEL 350, 500
REMODEL APTS TO CLASSROOM 15, 000
RESTAURANT + 2 APTS 2 324 , 540
RESTROOM 25, 000
Subtotal : $ 1, 471, 640
Electrical:
1 BR CIR - COMM SCIENCE 450
2 BRANCH CIRCUITS 50
600 AMP SERV + 13 BR CIR 86, 600
ALARM SYSTEM 700
ELECTRIC 3 , 000
TEMP POWER 150
Monthly Building Activity Report: 05/93 Page 3
# Units Value
COMMERCIAL:
Electrical :
TEMP POWER POLE 137
Subtotal : $ 91, 087
Mechanical:
PACKAGE UNIT & A/C 3 ,.078
Subtotal: $ 3 , 078
***Total: $ 1, 565, 805
Total this month: 95 $ 2 , 278, 727
Total this month last year: 75 $ 1, 343 , 992
Total year to date: 1059 $20, 075, 424
Total last year: 987 $24, 185, 162
This month This month This year
last year
Total Fees: 24 , 364 19 , 009 232, 553
Total Inspections: 454 471 5518
NEW CONSTRUCTION: 5/93
RESIDENTIAL
PAGE NO. 1
07/01/93
ADDRESS #UNITS CONTRACTOR VALUATION
** SFR
1345 ROMEO DR TURRELL, JON CONSTRUCTION 115000 . 00
1315 ROMEO DR ADAMS CONSTRUCTION 74000. 00
1280 KIRK LN COX, FRED--CONSTRUCTION 105000. 00
138 NEVADA ST E OWNER
** Subtotal ** 78376 . 56
Total
372376. 56
*** ***
372376. 56
NEW CONSTRUCTION: 5/93
COMMERCIAL
PAGE NO. 1
07/01/93
ADDRESS #UNITS CONTRACTOR VALUATION
** ASHLAND COMM FOOD STORE
237 FIRST ST N BATZER CONSTRUCTION, INC. 750000. 00
** Subtotal **
750000. 00
** RESTAURANT + 2 APTS
2255 ASHLAND ST 2 GREENEWOOD HOMES 324540. 00
** Subtotal **
324540. 00
** RESTROOM
0 GLENVIEW DR CITY ART WORKS 25000 . 00
** Subtotal **
25000. 00
*** Total ***
1099540 . 00
• 57
'I
C I T Y O F A 5 H L A N D C I T Y H A L L
ASHLAND, OREGON 97520
telephone (Code 503) 482-7211
TO: /Honorable Mayor and City Council
FROM: " Al Williams , Director of Electric Utilities
SUBJECT: Electric Department Activities for MAY 1993
THE FOLLOWING IS A CONDENSED REPORT OF THE ELECTRICAL DEPARTMENT
ACTIVITIES FOR MAY 1993 .
INSTALLED 6 NEW UNDERGROUND SERVICES, 2 NEW OVERHEAD SERVICES AND
4 ALTERED SERVICES.
INSTALLED 4490 FEET OF CONDUIT AND 6130 FEET OF CONDUCTOR.
7 TRANSFORMERS WERE INSTALLED FOR A TOTAL OF 525 KVA AND 3 WERE
REMOVED FOR A NET GAIN OF 300 KVA ON THE SYSTEM.
RESPONDED TO 91 REQUESTS FOR CABLE LOCATES.
HAD 210 CONNECT ORDERS AND 153 DISCONNECTS FOR A TOTAL OF 363.
THERE WERE 410 DELINQUENT ACCOUNT NOTICES WORKED AND 99 DELINQUENT
ACCOUNTS WERE DISCONNECTED.
THREE 45 ' POLES AND ONE 35' POLE WERE CHANGED OUT IN CONJUNCTION
WITH OUR POLE REPLACEMENT PROGRAM AND ONE 30 ' POLE WAS INSTALLED
UNDER NEW CONSTRUCTION.
6 STREET LIGHTS WERE REPAIRED..
EMPLOYEES ATTENDED MONTHLY SAFETY MEETING.
MONTHLY EMF READINGS WERE TAKEN.
July 1, 1993
M E M O R A N D U M
TO: Honorable Mayor & City Council
FROM: Brian L. Almquist, City Administrator
SUBJECT: Monthly Report - June 1993
The following is a report of my principal activities for the
past month, and a status report on the various City projects and
Council goals for 1993-94 .
I. PRINCIPAL ACTIVITIES:
1. A major amount of my time this past month was spent in
meetings with members ,of the .Ashland City Council to discuss the -
preliminary findings of the Wetlands Study and to discuss
options.
2 . Met with Moore & Briethaupt to review preliminary
findings on Cost of Service Study. Final report is due about
August 1.
3. Met twice with property owners of the "Oak Block" to work
out details of proposed LID to finance new sidewalks, street
trees, street furniture, decorative lighting, and undergrounding
of utilities.
4 . Met with City Attorney Nolte and Ken Mickelson regarding
contents of proposed Letter of Understanding on lease of property
from John Billings for municipal golf course.
5. Attended Special Council meeting with representatives of
DEQ, ODFW and Water Resources, to discuss inter-agency problems
in connection with WWTP upgrade.
6. Met with architect Gary Afseth to discuss the progress on
construction plans and cost estimates for office addition at
Civic Center.
7. Met with Buddy Sullivan of Oak Knoll Enterprises and Ken
Mickelson to discuss possible green fee increase and early
surrender of lease.
1
8 . Met with consultant who is doing a survey representing
BPA concerning service levels by District personnel and
satisfaction with BPA services in general. .
9. Met with Lon Mills, our labor negotiator, concerning
progress on negotiations with Ashland Firefighters union.
10. Attended noon meeting of the Rogue Valley Civic League
subcommittee on Community College Services in Jackson County.
11. Met with Pete Belecastro of Ashland Cable Access
regarding budget issues and other matters.
12 . Attended meeting in Eugene with our consultants
Woodward-Clyde and Brown & Caldwell to discuss preliminary draft
of Wetlands Study and to define approach to DEQ.
13 . Attended monthly breakfast meeting of the Chamber Board
of Directors. Major topic was vagrancy, begging and transients in
Plaza area. A motion was adopted to request that the Council form
a committee to investigate and develop a strategy to deal with
the problem.
14 . Met with John Billings and other family members along
with Paul Nolte and Ken Mickelson to negotiate terms of Letter of
Understanding for proposed lease of property for Golf Course.
15. Participated in monthly' Town Hall program on Cable
Access with Mayor Golden.
16. Met with Al Theilen, interim director of SOREDI to
discuss current operation of agency.
17. Met with Mary Smelcer of USFS, Ken Mickelson and Mayor
Golden to discuss coordination of Forest Management plans.
18. Met with realtor Ron Kelso and Jason McCreary,
representing Dom Provost regarding status of Clearsprings
Project.
19. Chaired .all-day meeting in Salem with Oregon Municipal
Electric Utilities. Major topic was proposed bonding of
conservation projects with BPA backing.
20. Met with Bette Hampton, owner of Wingspread Mobile Home
Park regarding possible purchase of adjacent strip of land from
the City.
21. Attended meeting of Ashland Sister City Committee to
plan for upcoming visit of delegation from Guanajuato, Mexico.
2
22 . Met with appraiser from BPA regarding aquisition of
portion of Hodgins property at Mountain and Hersey Streets.
STATUS OF VARIOUS CITY PROJECTS:
1. Electric Substation. BPA released its EA, identifying
its preferred alternative as the Hodgins property at Mountain and
Hersey. Following this there was a two week public comment period
in which they received one negative response and a number of
supportive comments. I still have not received my copy of the
final report. However the field work on the Level II
environmental studies did not reveal any pollution problems on
site. We will be assisting. BPA with the survey work on the minor
land partition.
2 . Downtown Proiect. Completed.
3 . Northwest Water Protect. Construction on the reservoir
on Hitt Road is underway and they are pouring the perimeter
walls. Completion. is expected by the end of the year.
4 . Open Space Program. Curtis Hayden of the "Sneak Preview"
and merchant Richard Hansen are circulating petitions to ask the
voters to repeal their previous decision. If the voters were to
repeal the 1% for parks, we would have to find some way of paying
for the Hodgins property which we have purchased, and would be
required to levy the assessments on the Railroad Park.
5. Digester Roof. Construction is complete.
6. Tolman Traffic Signal. The project is complete.
7. Wetlands Study. Steve Hall has received a notification
from. DEQ that our deadline has been extended to July 31.
Following the public hearing on July 6 we will need to evaluate
our alternatives and be prepared to make a final decision by July
20. This will give our consultants time to modify and submit the
facilities plan by July 31.
8. Forest Fire Management Proiect. Parks has completed its
work for this year. Additional work is scheduled for next Winter
which will complete the recommended project list from McCormick
and Associates.
9. Capital Improvement Plan. The draft plan was reviewed in
study session in January. Copies have been placed in all the
libraries and I am making myself available to speak to groups
about the plan.
3
{ T
III. STATUS OF COUNCIL GOALS:
1. Amend the Fair Housing Ordinance. Completed on May 18.
2 . Modify all municipal buildings to make them fully
handicapped accessible. Study of all facilities to be
completed by the Building Official later this Summer. We are
investigating the costs of a wheelchair lift at City Hall.
3 . Deal more effectively with public/media issues. The City
Council agreed to become more active in writing guest editorials
and in responding to letters to the editor during the coming
year.
4. Review personnel policy effectiveness. The Council
directed a review of our present employee evaluation process,
training,and overall personnel policies. A committee of middle
management personnel has been reviewing the last issue, and I
hope to give the remaining issues my full attention this Summer.
5. Give consideration to affordable housing policies
whenever other growth management or utility policies are
changed. There has been no proposal to date which relates
to this goal. I will continue to monitor.
6. Take a proactive role in opposing proposals to upzone
secondary lands adjacent to the city's Urban Growth
Boundary. Planning Director McLaughlin and 'Mayor Golden
have written a joint letter to the County expressing our views.
Both have appeared. at the Ashland area hearings to reiterate our
opposition, particularly in the interface areas.
Brian L. Al*quist
City Admini rat
BA:ba
4
MOGUL VALLEY
Council of .Governments
B
15E F 'I N G
0
June 17, 19$3
]From the It is a pleasure this month to welcome back Eagle Point to the
Director . . . RVCOG. After initially deciding to withdraw,the Eagle Point City
Council unanimously voted to continue their RVCOG membership.
Cave Junction also recently carefully examined their RVCOG
membership. The basic concern - for both of these entities - was
"How can RVCOG help our community?" The answer, I believe, must
be tailored to the needs of each of the communities we serve. Of
course, we provide regional services through transportation planning,
water resources, and the senior & disabled programs. However, this
year - for the first time - the Director's position and the Water
Resources position are funded fully by local dues (and not by specific
program areas). What this translates into is more staffing available to
meet your needs. While we can't do or be everything to everyone, I
firmly believe we can supplement and support a wide variety,of
projects in many of your jurisdictions. Here's a short list-of somd of-
the ideas we've kicked around the office regarding what we can help
out with:
• Plan, organize, and conduct City Council Goal Setting Sessions
0 Assist with gaining community input on key issues and concerns
0 Water conservation education assistance
e Recruitment of key staff members
.0 Public information campaign plans
0 Strategic Planning assistance
We'll keep throwing out ideas of what we can assist with to get you
thinking, and we'll let you know what we're working on. In the
meantime, don't hesitate to call and ask if we can help. (664-6674)
Mary e-Schaefer
Executivl irector
P.S. To Eagle Point and Cave Junction, thanks for the vote of
confidence. We look forward to working with you.
(BRI)BRIEFIVN.93
State Grant Secured RVCOG Senior and Disabled Services' leadership in the Jackson-
for Adult Day Care Josephine Adult Day Care Task Force has helped win a state grant for
Program . . . a Day Respite Care Program in Ashland for persons with Alzheimer's
and related disorders. The program will provide at least four hours per
week of respite care so that caregivers can do shopping, run errands, or
take a needed break from caring for a person with a dementia disorder.
Dorothy Straw, RN, and Sheila Ettlich will manage the program, due
to start August 1. Ashland Community Hospital is:providing.some ,r_
essential_services—Lois Langlois, Seaio;..&Disabled.Services.Program.-
Administrator, chairs the Adult Day Care Task Force and helped bring
various elements of this project together. Lois is now looking to help _.._..
develop similar applications in Josephine County and the White City
Eagle Point area for.the second round of grant applications next year.
Legal Assistance A new approach to legal assistance for seniors will be initiated in FY94
for Seniors . . . by RVCOG Senior Services. Legal assistance screening and referral
will now be done by in-house case managers. This will assure that
RVCOG Older Americans Act dollars are spent on persons in Senior
Services target groups. Legal case work and a legal hotline are
currently being procured through a competitive request for proposal
process. Award of contract will be on the June 23rd RVCOG Board
agenda.
New Senior & Disabled Laura Janus, former Assistant District Manager of Coos Bay Senior &
Services S_taff Disabled Services (SDS), has traded jobs with our Medford Disability
members . . . Services Office Manager, DeeAnn Gascon. Laura has three years of
SDS experience and also brings us 20 years experience as a treatment
director with programs for emotionally disturbed children. Pat
Elderton, our new case manager in the same office, fills a vacancy
created by another staff member moving north. Pat is an LPN who
promoted to us from an eligibility worker position in Coos Bay. We
welcome both of them and are thrilled to have their expertise added to
our staff.
Transportation The Transportation Futures Forum was a great success. It attracted
Futures Forum . . . approximately 100 people. Over the course of the four hour meeting,
participants identified key issues and sketched a future transportation
system for the urban area.
Metropolitan Planning The Rogue Valley Metropolitan Planning Organization is now
Organization Citizen extending its community involvement process to neighborhood
Outreach Efforts . . . subareas. Meetings are scheduled between June 21st and 29th in all
thirteen of these subareas. These meetings are designed to provide a
broad base of input upon which goals, policies, and transportation
alternatives will be developed. If you haven't received a notice of the
meeting schedule and would like to attend one or more of these
meetings, please call the RVCOG. (664-6674)
(90.n UNEFJU _"
,rants Pass Urban Area The Request for Proposal for the Grants Pass Urban Area Master
Pransportation Plan . . . Transportation Plan update has been distributed. The document
describes the process, approach, requirements, and timeline for
updating the plan. The deadline for responses is June 24th.
iacksonville Jacksonville's transportation planning process is underway. The
(transportation Technical Advisory Committee for the study recently held their first
'fanning . . . meeting. A Steering Committee, made up of interested parties and
neighborhood groups, is scheduled to meet on July 126. This Steering
Committee will help to organize the community involvement process
and form the core citizen involvement group.
lean Air Act A Clean Air Act (CAA) meeting will be held on June 30th at 1:00 p.m.
neeting June 30th . . . in the Rogue Valley Medical Center, Smullin Center. Oregon
Department of Environmental Quality staff will be on hand to discuss
the CAA and the contingency plan requirement. The Environmental
Quality Commission will be holding hearings on the plan in August.
The proposed rule implements provisions of the CAA. The
contingency plan would be implemented if an area fails to meet the
CAA attainment deadline (December 31, 1995 for Grants Pass and
Medford areas). The key element of the proposal would boost the
oxygen content of wintertime motor fuels from the existing level
(2.7%) to 3.1%. The proposal was one of several options considered;
expanding the Inspection and Maintenance boundary (I&M), and an
employer trip reduction program. The contingency plan, once adopted,_
must be implemented without further rule making. Besides =
implementing the contingency plan, failure to meet the deadline would
trigger additional control measures: enhanced I&M, employer trip
reduction programs, and detailed planning.
Bear Creek 2050 Progress has been made on the Bear Creek 2050 committee. The
Update . . . Medford Water Commission has signed a contract with CI12M Hill to
develop a water usage modeling software package for them. The
Ag-Irrigation sub-committee has decided to hire Eric Dittmer for the
summer through a contract managed by RVCOG. Eric will help them
determine their long-term water needs. The Instream sub-committee is
progressing with its Bear Creek fishery habitat needs inventory. The
Source Committee has identified some dozen possible opportunities for
increasing water supplies within the Bear Creek basin.
Sear Creek Basin RVCOG has been working with the local cities within the Bear Creek
von-Point Source basin to move ahead with DEQ's mandatory implementation and
Pollution . . . compliance schedule for non-point source pollution. We have
completed mapping regions within the basin that each agency will have
oversight responsibilities for. Now we are determining the number of
water quality testing locations, the sampling frequency, and the types of
tests we will do. The next step is to finalize these decisions and
allocate costs and testing responsibility between the agencies.
(RRU RRICRUN.W
City of Ashland RVCOG recently hosted a meeting between three state agencies
Wastewater Treatment (ODFW, DEQ and WRD) and the City of Ashland to discuss current
Issues . . . efforts to cooperate on having the City's wastewater treatment plant
meet the point source pollution standards set by DEQ. The city is
expecting to have a proposed decision on how they will meet the
standards by the middle of July. ' The city also met with Anne Squire,
governors assistant for natural resources, on June 10th to further:
discuss the issue.
No Fish Listing for A decision has been made by the National Marine Fishery Service
the Illinois River . . . (NmM NOT to list the Illinois River Winter Steelhead as.a threatened
or endangered species at this time". NMFS decided that because the
steelhead is part of a larger Evolutionarily Significant Unit (ESU) they
must determine what that unit is and whether that larger unit is at risk.
They will be conducting further studies.
Report on Clinton's In the last "Briefings" we mentioned that Mara Prevost had attended
Forestry Team President Clinton's forestry team's subcommittee on "Community
Subcommittee ... . Adaptability." The committee members were asked to wait until after
June 2nd-to-report on'their participation. This group tried to assess
how well communities have been and are able to adapt to a changing
resource base. The subcommittee was composed of people from
Oregon, Washington and northern California. Attendees were
primarily from various agencies that deal with the public (numerous
extension service agents were in attendance). Attendees were divided
into groups by region and asked to assess how well their communities
would adapt to three harvest levels (1987, current, or no harvest) on
federal lands. Each group discussed their community's strengths and
weaknesses in adapting. Consideration was given to community
leadership, diversification opportunities, population structure, and
dependence on timber. As team members spoke, "scribes" recorded
what they were saying. Ultimately, three maps were prepared with
different colored dots indicating the predicted effects (high, medium,
low) on the communities under the three different harvest levels. At
the end of the conference attendees were asked to suggest ways that the
Clinton administration could contribute to stabilizing communities.
This included a listing of ideas and everyone voting on what they
considered the most viable opportunities.
The primary function of the committee seemed to be to amass
information and opinions rather than to have participants examine
solutions, or contribute to decision making. We look forward, like the
rest of you, to learning more about Clinton's Forestry Plan.
(BRI)BRIffJMM
-;`OF '"y`'Q � Pmnrttn � nm
OREGOa ,.
30 June 1993
Brian Almquist, Steve Hall, Paul Nolte, John McLaug lin
D.
laXIIm: James H. Olson, Assistant City Engineer
p�x1�IjQCt: Termination of Drainage Way Easement and Storm Drain Easement
I. CITIZEN REQUEST
Ms. Pat Hopker and Mr. Charles Lewis are developing a six lot subdivision on the
north side of Hersey Street just east of Oak Street and have requested that existing drainage
way and storm drain easements which currently pass through several of the proposed lots be
terminated.
A quitclaim deed has been prepared and has been reviewed by Paul Nolte, a copy of
which is attached. The quitclaim deed is intended to terminate the two easements while a
new and re-aligned easement will be created on the subdivision plat.
II. BACKGROUND
In 1978 Mr. Albert Wolber completed a minor land partition on the property now
referred to as tax lot nos. 39-1E-4CD, 500, 513, and 514. In the process of partitioning, a
natural drainage way easement was created along the existing water course. In 1988 Mr.
Wolber installed a 24 inch pipeline in the water course and filled the remaining area. A new
15 foot wide storm drain easement was created and recorded as instrument no. 88-19675. It
was intended that the storm drain easement replace the previously created natural drainage
way easement and a statement to this effect was made, attached to the description. It is not
certain if this statement would have the desired effect of terminating the natural drainage way
easement; therefore, both the drainage way easement and the storm drain easement are
referred to in the quit claim deed.
Recently, Hopker and Lewis have acquired the property and have received approval
to subdivide the property into six lots and have prepared a plat which would create Oakview
Townhouses, a planned community-to the City of Ashland. Since the 24 inch storm drain
line installed by Albert Wolber in 1988 encumbered two of the proposed lots, the new
owners abandoned the Wolber storm drain line and installed a new 24 inch pipeline outside
the platted lot areas. A new storm drain easement will be created on the subdivision plat and
it will be necessary to terminate the previous two easements.
Termination of Drainage Way Easement and Storm Drain Easement
30 June 1993
Page 2 .
III. ACTION REQUESTED
May this request be placed on the 6 July Council agenda for approval and
authorization for the mayor and recorder to sign the attached quitclaim deed. The actual
signing should be incorporated into the final approval of the subdivision plat.
JHO:n\a kvrd..,
Attachments: correspondence
quit claim deed
0
i
I
i
FORM No.741—QUITCLAIM DEED 1ledNldoel er Comorelol.
NL
EITCLAI[DEED
�.
QUITCLAIM DEED
KNOW ALL MEN BY THESE PRESENTS, That..
Tlac-:aty--of..AShland,..a..MunicT.pal..CorPosation............
------_--------of--the--State--o£-.Oregon_.............................------------------------------------ hereinafter called grantor,
for the consideration hereinafter stated, does hereby remise,release and quitclaim unto........................:.............................
................Char-lesR...Lawis.-andPatricia..Roysa:.Hopk ----.........-.....................................-..................----------------------------I
hereinafter called grantee, and unto grantee's heirs, succesors and assigns all of the grantor's right, title and interest
in that certain real property with the tenements, hereditaments and appurtenances thereunto belonging or in any
way appertaining,situated in the County of-Jackson................................State of Oregon,described as follows, to-wit:
All that portion of the Natural Drainage Way Easement lying within Parcel
No. 1 as dedicated and shown on that minor land partition filed for record on
the 20th day of July, 1978 and recorded in Volume 2, Page 38 of "Minor Land
Partitions" in Jackson County, Oregon.
Also:
That storm drain easement granted to the City of Ashland by Albert B. Wolber
on September, 1988, and recorded as Instrument No. 88-19675 of the official
records of Jackson County, Oregon.
li
i
i
I!
i
)IF SPACE INSUFFICIENT, CONTINUE DESCRIPTION ON REVERSE SIDE)
To Have and to Hold the same unto the grantee and grantee's heirs, successors and assigns forever.
The true and actual consideration paid for this transfer, stated in terms of dollars, is $.................................
....
G)However, the actual consideration consists of or includes other property or value given or promised which is
the while
par t of the consideration(indicate which).(D(The sentence between the syadwtsO,if not applicable,shovtd be deleted.See ORS 93.030.)
per
In construing this deed, where the context so requires, the singular includes the plural and all grammatical
changes shall be made so that this deed shall apply equally to corporations and to individuals.
In Witness Whereof, the grantor has executed this instrument this................day of....................................,19........
;
if a corporate grantor, it has caused its name to be signed and its seal, if any, affixed by an officer or other person
' � � cam • o :'_ Q o a°Ay ° '^ °° °°z- F'" . ,
>o • �O �•y iP J �� -
Inm��_c r�ii opnm on°on
rte Win:ei
0 ono r`
f PI^ JQ � hsJ °Ne
ul
cl�onN Qp
O R' to E O ry a O
> V-te I OJ
omn m LLP
J z z z z °LL 0 e o
L � Om
: 1 ' r.6 - �� Ply '°L i •7 �/ri�7 3 w
fx
Fl
:� �E lo•?y •i �� o e __ ioo E
°cP yiy ly .SZ9'6S1 `.'VdS yzOaos \ e_ o- u a
°t ( rO'J\ 3r73a'rr M_!g 4Sy!'
. `on wr n\ Nil,,•_. �.RO4T4�
- °•`5 bF�"S Wrh\ -`?II �IS'� \ tzl'1� i� O c9
ten` I s t�
q - ^l(—._ .00'S9 •N.AS.RZ.ROSJ Jlni 1 `� ___—
`� � \. � � �)L�°YL C�A !'l,� lit ° n�.o b y^° '° L6•'l.
TI
Eu e
a°OU I 1 o "l
°
o E
♦ `.Ci-Lq"p N°fir°f nl :N.o'•�i u°
nl r �oii
_ °SE
1
UN
r
42 .�
CITY OF ASHLAND _; : r
'��•�._`�" CITY HALL
y,...r �. - .r-• ASHLAND,OREGON 97520
telephone(code 507)482-7211
June 24, 1993
Ms. Pat Royse-Hopker
Mr. Charles Lewis
Pacific West Coast Construction
1315 Beekman .
Medford OR 97501
RE: Termination of Easements
Dear Pat and Charles:
In review of the quitclaim deed which you provided last week, Cif:Attorney Paul Nolte and
I have a concern about the context of the document. Instrument No. 88-19675 created a 15-
foot wide storm drain line and proposed to replace the previously dedicated natural drainage
way easement with the new storm drain easement. No formal termination action was taken to
remove the.natural drainage easement and it is questionable that the statement of intent at the
last of the easement description on Instrument No. 88-19675 would accomplish a total
termination of the natural drainage way easement.
May I-suggest that the description in your quitclaim deed be revised to include both the
natural drainage way easement and the latter storm drain easement. Some suggested wording
for the description might be as follows:
All that portion of the Natural Drainage Way Easement lying within Parcel
No. 1 as dedicated and shown on that minor land partition filed for record on
the 20th day of July, 1978 and recorded in volume 2, Page 38 of 'Minor Land
Partitions" in Jackson County, Oregon.
Also:
That storm drain easement granted to the City of Ashland by Albert B. Wolber
on September, 1988, and recorded as Instrument No. 88-19675 of the official
records of Jackson County, Oregon.
Ms. Pat Royse-Hopker
Mr. Charles Lewis
June 24, 1993
page 2
I am sorry for this inconvenience; however, I feel that this method of description will be
much clearer and will unquestionably terminate both easements. If you will return the revised
form to me, I will schedule this matter with the City Council at the first available meeting.
Following the Mayor's signature, the document will be returned to you for recording.
If you have any questions, please feel free to call at 488-5347.
Sincerely,
James H. Olson
Assistant City Engineer
7HO:=m RaywHopter.W ,
cc: Steve Hall a,
Paul Nolte
Hilo
LRF-1997$ EASEMENT
KI40W ALL.MEN BY THESE PRESENTS:
kk{f{{ That Albert B. Wolber
{ does hereby grant an Easement
unto the CITY OF ASHLAND, a Municipal corporation of the State of Oregon,
for and in consideration of one dollar (31.00)
which Easement -is for installation and maint.-nance-of a storm drain
- line incivdino but not limited to one manhole
and which Easement is over the property situated in Jackson County, Oregon,
described as follows, to-wit:
A strip or parcel of land 15.00 feet in width lying 7.50 feet on each side
of the following described centerline.
1
Commencing at the Southwest corner of Donation Land Claim Number 41,
Township 39 South, Range 1 East of the Willamette Meridian, monumented by a
1" iron pipe with a brass cap; thence North 9.31 feet and Best 269.92 feet
to a point on the Northerly right of Hersey Street for the True Point of '
Beginning; thence leaving said.right of way North 07.02'14" Bast, 1 feet
I to the center of a storm drain manhole; thence North 21 043115" Rest, 108.46
feet to the Easterly boundary line of parcel "B" as shown on that minor land .;
partition filed for record on the 21st day of October 1981 in volume 4, page
72 of. "Minor Land Partitions" of Jackson County, Oregon for the terminus of
this easement, the aide lines of said easement shall be shortened and/or
extended to close upon the boundaries of said parcel.
j
1 It is the intent of this easement to replace the Natural Drainage Way
Easement as shown on parcel "B" of said minor land partition, and to be
centered over the storm drain line improvements.
The Grantor warrants that he is the owner of said real property free
and clear of all liens and encumbrances whatsoever, except those of record
on the below data.
IN WITNESS WHEREOF, the Grantor b4s hereunto set hi hand #sd s,Oal
this _LL5 day of l�u bn {'..•34{4 �"
STATE OF OREGON ) - syi 4Z✓1J:? .+,' .
a6
County of Jackson )• as. ;�agti,dv�,.•�� .
�qf� m
On this � day of �19 befora.me,
the undersi d a Note Public and for said gna Notary County and State,
personally appeared the within named Albert B. 41olber -
who is known to me to be the
identical individual described in and who executed the within instrument,
and acknowledged to me that he executed the sae freely and voluntarily.
IN TESTLHONY WHEREOF, I have hereunto set my hand and seal the day
and year last above written. -
Easement J +ODIOUS
CR10(gL .
3�ia iBL 'ORDi f a SECEM
99M ead. ttoearq lie for ore
+✓� /� My cceission expires;
(fi .Eie�'�!•fJ
seas asses Iaf�i�i�lYOi . .
--:,..-::„u�• ..1-- a,.°r1t'Y.i. .t$7�..�.�"-.a .9pisihT'�7iT�y.
4+SpF Em a ran Anm
�REGO�.
July 1, 1993
T Brian Almquist, City Administrator
Steven Hall Public W
� Works Director
rum: .
��V_tEt Ashland Facilities Plan Hearing - Wastewater Treatment Plant (WWTP)
ACTION REQUESTED
City Council receive a brief review of the two options selected from the Brown and Caldwell
facilites plan.
City Council receive a more detailed report from Woodward-Clyde on the attached
Wastewater Facilities Plan Addendum.
City Council conduct public hearing and select preferred altemative for submission to the
Oregon Department of Environmental Quality.
City Council select preferred alternative and direct staff to complete facilities plan and submit
to the Oregon Department of Environmental Quality.
BACKGROUND
The Brown and Caldwell Facilities Plan Alternatives 1A and 3A were considered by the City
Council at a meeting on August 4, 1992.
Alternate IA would dismantle the existing WWTP and construct a pump station and a
30-inch diameter line to the Bear Creek Valley Sanitary Authority 36-inch diameter
line near Phoenix.
Alternate 3A would be a major upgrade to the existing WWTP, purchase of land for
spray irrigation to grass crops and construction of the irrigation facilities.
At the August 4, 1992 Council meeting, a request was made by the Ashland Wetlands
Coalition that the Council reconsider wetlands. After a meeting with Dr. Robert Gearhart,
the Council agreed to pursue the request.
Woodward-Clyde was hired to conduct the wetlands option study for the facility plan.
Ashland Facilities Plan Hearing - Wastewater Treatment Plant (WWTP)
July 1, 1993
page 2
The Oregon Department of Environmental Quality (DEQ) has granted Ashland two
extensions to the due date for the facilities plan. Currently, the document is due July 31,
1993 to DEQ.
OTHER AGENCY CONTACTS
The Rogue Valley Council of Governments through Marc Prevost and the In Stream
Committee, chaired by Bob Hunter, has met several times to build a concensus with all
agencies at the local and state level. Rob Winthrop and I have been heavily involved. I feel
that concensus on issues with local agencies such as the Talent Irrigation District and Oregon
Water Resources are progressing well.
Rob Winthrop, John Davis (Woodward-Clyde), John Holroyd and Terry Gould (Brown and
Caldwell) and I met with Anne Squier to discuss the phased option and see if the Governor's
office would consider supporting the option. Neil Mullane from DEQ and Stephanie
Burchfield from the Oregon Department of Fish and Wildlife were also present. Anne Squier
said she would make arrangements for a meeting with Fred Hansen, Director of DEQ,
herself and the City of Ashland.
Three general public information meetings were held during the development process of the
facility plan including the joint meeting with DEQ, ODFW, OWR and the Council.
I have received information from Dick Nichols of DEQ that Fred Hanson will be meeting
with Anne Squier to discuss Ashland's proposal and situation. I called Dick today and he has
not received information back from Fred Hansen as yet. He has left a message in Salem
noting that Ashland is holding a public hearing next Tuesday. I hope to have a verbal report
on that meeting at the hearing.
The Regional Committee had notified me that they would not extend the offer to Ashland to
connect to the regional system after June 30, 1993. I have been in contact with Willie
Wassum, current chairperson of the committee, and have received a letter committing to an
extension of the offer until their August meeting.
Ashland Facilities Plan Hearing - Wastewater Treatment Plant (WWTP)
July 1, 1993
page 3
I have also received correspondence from the U.S. Bureau of Reclamation in reference to the
questions I posed to them in relation to water trades and water rights. A copy of the letter is
attached for your reference.
RECOMMENDED OPTION
Staff recommends that the City Council adopt the staged option B-1 as recommended in the
Woodward-Clyde report and direct staff to complete the facility plan and forward the plan to
DEQ.
SMH:m\&wer\Wtlnda\WWTPHrg.mun
cc: John Davis, Woodward-Clyde Consultants
John Holroyd, Brown and Caldwell Consulting Engineers
Gary Schrodt, Ashland Wetlands Coalition
Marc Prevost, RVCOG
Jim Hill, City of Medford
Chuck Root, BCVSA
encl: Facilities Plan
Letter, USBR
Letter, Hall to USBR
Letter, Regional Committee
Gi
PQSN,#NT OF rH
F? PRIDE IN
United States Department of the Interior AAERic
A
My J -IS BUREAU OF RECIAMATIO
RcN 3 s Pacific Northwest Region f�E.�f('f _'73 W
IN REPLY , - 1 150 North Curtis Road 0 e
RP wk TV: Boise,Idaho 887061234
PH-150/442 JUN 28 1993
Mr. Steven M. Hall JUN 251994 _"`—'�v�U l
Public Works Director
City of Ashland
Ashland OR 97520
Subject: Reuse of Treated Wastewater (Your letter dated April 7, 1993)
(Water Service Contract)
Dear Mr. Hall :
Thank you for your letter requesting information in regard to the planned upgrade
of the City of Ashland (Ashland) wastewater treatment plant. As you are aware,
there have been previous discussions between Ashland and the Bureau of Reclamation
(Reclamation) concerning this topic, and we wish to be of assistance in this
matter. We have reviewed your letter and offer the following comments for
Ashland's use in its decisionmaking process.
Background: The Talent Division of the Rogue River Basin Project (Project) was
constructed in 1957-61 under authorization of the Act of August 20, 1954 (Public
Law 83-606). Recognition of Talent Irrigation District's (District) existing
contractual arrangement to deliver 800 acre-feet annually to Ashland was included
in the design, construction, .and repayment of the Project works: The State of
Oregon's (State) position has been that the State's withdrawal of water for the
Talent Division at that time was for the purposes of irrigation and domestic
farmstead use only and thus, did not permit municipal and industrial (M&I) uses.
Subsequently, in 1979, the State issued a permit for the United States to store
2,195 acre-feet of water in Howard Prairie Reservoir for municipal use within
described service areas for the cities of Ashland and Talent. This permit enabled
implementation of a 1978 water service contract, among the United States, City
of Talent (Talent) and the District, which provides up to 600 acre-feet annually to
Talent for M&I use from the Project's Howard Prairie Reservoir. Accordingly, it is
our interpretation that the existing State permit would not require any
modifications in order to allow an additional 795 acre-feet of Howard Prairie
Reservoir storage to be made available to Ashland and Talent for municipal use.
Please be aware the State does not .consider a permit to be a "perfected" water
right; that status would not be achieved. until such time a water right certificate
is issued by the State.
Rater exchange: ' We have no objection to the concept of a 1:1 water supply exchange
between Ashland and the District for the purposes outlined in your letter; however,
we would want to review and approve
arrangements between the two parties.the details of such an exchange prior to final
Reouest for additional water suDDly: The process becomes more complicated should
Ashland desire to obtain an additional Project water supply. In the interest of
time and simplicity, Ashland also might want to pursue the possibility of obtaining
2
additional Project water through a fixed-term, three-party, water service contract
with the United States and the District, similar in concept to the above-mentioned
contract with Talent. Such a contract would, of course, be dependent upon Ashland-
District arrangements for physical delivery of the water and approval by the State.
The maximum term of contract permitted under our current contracting policy is 25
years. We have not established the Federal water service charge for such use, but
would advise it very likely would be at least three or four times the $10.00 per
acre-foot determination used in the 1978 contract with Talent.
We do not rule out the future possibility of Ashland somehow acquiring storage
water rights through the purchase of agricultural lands, but caution this would
involve the resolution of many new issues and the cooperation of many parties.
National Environmental Policy Act requirements: You requested information on
Reclamation's requirements under the National Environmental Policy Act (NEPA).
Prior to taking Federal action, Reclamation must comply with provisions of NEPA as
well as other environmental and biological compliance laws and regulations such as
the Endangered Species Act, Fish and Wildlife Coordination Act, Archeological and
Historic Preservation Act, Clean Water Act, as well as Protection of Wetlands and
Floodplain Management Executive Orders. Federal actions may include approval of
the wastewater reuse proposal or could involve issuance of crossing agreements or
permits where other alternative actions affect Reclamation facilities. Regardless
of the type of action proposed, respective NEPA and other environmental and
biological compliance actions would be required.
It is Reclamation's responsibility to determine what environmental and biological
compliance actions are required and the level of NEPA documentation. Reclamation
has determined that Ashland's wastewater reuse proposal may have tangible or
controversial environmental effects. In this case, public perception of using
treated wastewater would be a key issue as would maintenance of instream flows and
water quality. Therefore, Ashland would be required to submit an Environmental
Report (ER) which fully analyzes the environmental impacts of the proposed action
and viable alternatives. The ER would form the basis of Reclamation's NEPA
document, which in this case would be at least an environmental assessment (EA).
If, after public review, no significant environmental effects were identified,
Reclamation would finalize the EA and prepare a Finding of No Significant Impact
(FONSI) and take the necessary steps to approve the action. This total process may
take a few months or up to a year to complete depending on the complexity of the
proposed action and the .issues raised. We do not wish to speculate at this time as
to any possible challenges by other agencies to'a FONSI or the potential impacts of
any such challenges.
If through the EA review process, significant or highly controversial environmental
effects were identified, Reclamation would be required to proceed with preparation
of a draft Environmental Impact Statement (EIS) based on an updated and more
detailed ER from Ashland. The draft EIS would be sent out for public review and
comment and a public hearing(s) would be held. A final EIS would then be prepare4
based on the comments received. The final EIS would also be sent out for public
review, after which Reclamation would prepare a Record of Decision. If the
decision were favorable, Reclamation would take the necessary steps to approve the
action. This total process may take up to 2 years or longer depending on. the
complexity of the proposed action and the issues raised.
3
Operation and maintenance (0&M) of certain canal portions: We would prefer not to
change. the present arrangement whereby the District is responsible for 0&M of the
Project distribution system, both inside and outside the city limits of Ashland.
Easements: If Ashland pursues the water service contract approach, we assume your
question concerning prepayment of certain canal portions would be moot. In any
event, easements would not be transferred from the United States to either the
District or Ashland.
We hope the above discussion is helpful to Ashland in developing its wastewater
treatment program. Further questions undoubtedly will arise; feel free to contact
Robert "Hap" Boyer of this office at (208) 378-5334.
Sincerely,
<Zu stFp
Q° Regional Director
cc: Mr. Hollie Cannon
Secretary-Manager
Talent Irrigation District
PO Box 467
Talent OR 97540-0467
Mr. Al Cook
Southwest Regional Manager
Oregon Water Resources Department
101 NW. A St.
Grants Pass OR 90526
CITY OF ASHLAND `_i '' ? CITY HALL
ASHLAND.OREGON 97520
telephone(oode 503)482-3211
April 7, 1993
Mr. John Keys
Regional Director
U.S. Department of the Interior
Bureau of Reclamation
Box 043-550 West Fort Street
Boise, Idaho 83724-0043
Dear Mr. Keys:
A meeting was held at the Rogue Valley Council of Governments (RVCOG) office to discuss
Ashland's options for the upgrade of our wastewater treatment plant to meet new standards
set by the Oregon Department of Environmental Quality (DEQ). The new standards are
driven by the Clean Water Act of 1972. The receiving stream, Bear Creek, has been
classified as "water quality limited" by DEQ under the terms of the Clean Water Act.
Dave Duncan from your Boise Office and Brian Person from your Bend, Oregon office were
in attendance.
The intent of the meeting was to explore the possibility and potential fatal flaws of several
issues which involve the Bureau of Reclamation, the Oregon Water Resources Department,
the Talent Irrigation District and the City of Ashland.
The City of Ashland is considering several options to meet the new DEQ standards for Bear
Creek. In General, the.City of Ashland cannot meet the strict water quality standards for
summer or low flow season which is approximately May 1 through November 30.
One of the options under consideration is to construct some improvements to the existing
Ashland wastewater treatment plant and constructing a wetland as the final phase, of
treatment. As envisioned by our consultants, the constructed wetland would have the
capacity to store water for certain periods of the year.
A critical part of the constructed wetland option is the trade of water between th e City of
Ashland and the Talent Irrigation District during their normal irrigation season. TED has
indicated a willingness to work with Ashland on the trade of water. The trade would involve
Ashland placing a high-quality treated wastewater into the TID canal during the critical low
flow months for Bear Creek. TED would then release an equal amount from Emmigrant
Lake to offset the removal of Ashland's treated.wastewater.
Mr. John Keys
April 7, 1993
page 2
The projected storage capacity of the constructed wetland would provide for a safety factor to
virtually eliminate the possibility of spills from the wastewater system into the TID canal
system.
Ashland is also considering the use of ultraviolet light for disinfection of the wastewater. If
chlorinization is.selected for disinfection, DEQ will require dechlorinization of the effluent
before the wastewater reaches the constructed wetlands.
Based on these factors, a key question is whether the USBR will lessen the requirements of
providing an Environmental Assessment Summary or Environmental Impact Statement to a
Finding of No Significant Impact based on these factors? If the answer is yes, I would like
to have USBR's perception of possible challenge by other agencies to a FONSI and the
potential impacts of such a challenge.
In order to offset the flows in Bear Creek during the period after the TID irrigation season
and the end of the DEQ mandated summer low flow season, Ashland would have to acquire
stored water rights to offset the wastewater loss. The period of time is approximately
September 30 through November 30.
This poses another potential problem of the transfer Ashland acquiring stored water rights
and then changing the point of application and the conversion of the rights from agricultural
to instream use. The question raised is will the City of Ashland be required to pay a
differential rate to offset the subsidies as would be required in a change from agricultural to
municipal and industrial use?
We also discussed the possibility of the City of Ashland paying off the debt on stored water
rights that Ashland might acquire from other land. The question is two-fold on this issue:
1. Would the City of Ashland be required to pay only the principle on the
remaining debt or would other costs be incurred? If additional costs would be
incurred, would you please give an indication of the type and amount.
2. If the City of Ashland paid the debt in full, would the issue of subsidy of
water be moot?
The Talent Irrigation District has indicated that they would prefer Ashland to assume the
operation, maintanece and liabilities of all canals within Ashland's city limits. The
indication is that USBR would not allow the direct transfer of responsibility, but might allow
a contractural agreement between TID and the City of Ashland. Would you please respond
to this issue, including USBR requirements including maintenance standards, liability issues.
etc.
Mr. John Keys
April 7, 1993
page 3
I would also like to have an indication of the effect of Ashland paying the bonded debt in full
on that portion of the canal on such a proposal. The portion of canal under USBR
jurisdiction is located between Tolman Creek Road to the existing City of Ashland Canal.
Would the easement held by USBR then be transferred to TID or the City of Ashland?
As I noted in the RVCOG meeting, these issues do not have to be finalized, but a reasonable
comfort level has to be presented to the Ashland City Council to allow them to make a
decision prior to July 1 of this year. That is the date the City of Ashland has to present
DEQ with Ashland's preferred alternative.
In addition, Hap Boyer and Monte McClendon of your Boise office have a good
understanding of Ashland's proposal and have been extremely helpful and supportive of the
project.
I believe a win-win situation is within our collective grasp, although the tight time frames
make it a bit more dicey:
Thank you for your consideration of these requests. If you or your staff have any questions,
please contact either Marc Prevost at the RVCOG [(503) 664-6674] or myself [(503) 482-
3211].
Sincerely yours,
Steven M. Hall, P.E.
Public Works Director
SMH:m\Sewet\USBR.hr
cc: Brian Almquist, City Administrator
Rob Winthrop, City Council Liaison
Dave Duncan, Oregon Planning Liaison, USBR
Brian Person, P.E., Oregon Projects Coordinator, USBR
Hap Boyer, Irrigation Systems Specialist, USBR
Doug James, Environmental Compliance Officer, USBR
Marc Prevost, Water Quality Coordinator, RVCOG
Bob Hunter, Chairperson, RVCOG Instream Committee
Al Cook, Regional Manager, SW Region, OWRD
Gary Schrodt, Ashland Wetlands Coalition
Hollie Cannon, TID
BEAR CREEK VALLEY SANITARY AUTHORITY
PHONE (503) 779-4144 3915 SOUTH PACIFIC HWY. • MEDFORD, OREGON 97501
(r n!?!1nr
June 28, 1993 JUN 2 g 1993 1
Steve Hall, PE
Public Works Director
City of Ashland
20 E. Main
Ashland, OR 97520
Dear Steve:
We will be able to extend our offer to you to join the regional system until at
least August 2, 1993. That is the date of our next Regional meeting. Four of
the five members have agreed to this extension. The fifth has just not had a .
chance to discuss the issue. Since we knew you needed an answer by June 30,
we decided not to wait to possibly make this unanimous.
You and other representatives from Ashland are invited to attend the August 2
meeting. This would allow you to explain further the reasons for any addition-
al extension.
A related item on the agenda will be consideration of a policy on how any
future requests to join the region will be handled. Your discussion may help us
with that issue as well.
Sincerely,
Walter W. Wassum
Chairman, Regional Committee
W W W/cab
L179-3
cc: Maridee Fancher
Members of the Regional Committee
Jim Hill
Dave Kucera
Qe GF ASN
�REGO,,,
June 30, 1993
V10: Honorable Mayor and City Council
,119 rIIrit: Brian L. Almquist, City Administrat®/7
oubjt& Sale of'Surplus Real Property
As you are aware,the City has been contacted by the owner of Wingspread Mobile Park concerning the
acquisition of a 100'wide strip of land between the Park and the SPRR,containing about 1.6 acres. This
land was originally intended for a street,but the construction of the Highway 66 overpass now precludes the
street.
State law requires that before any land is sold that a public hearing be held and that the public be notified of
the reasons for the disposal of the land, its intended use, and its approximate value.
An appraisal was obtained from Duane Venekamp, a licensed appraiser indicating a minimum value of
$9,000 as a land-locked parcel or$16,000 if it had access. The owner of Wingspread has indicated an .
interest in bidding on the property.
If after the public hearing,there are no obliga6ens to the sale,permission is hereby requested to call for
sealed bids on the disposal of the property with a minimum bid of $9,000.
(d:\briar\wngsprd.Mem)
i
0f�N�'"� Qma ran dum
�4E60�,•'
TJuly 2, 1993
�GJ Mayor and City Council
Wram: John McLaughlin, Planning Director
�1I�IjPtt: PA90-057 -- Gary and Diane Seitz Subdivision on Granite Street
This application started with a pre-application conference in October, 1989. Since that time,
this application has been before the following bodies:
Planning Commission (3 hearings)
City Council (4 hearings) ,
Land Use Board of Appeals (2 hearings)
Jackson Cty. Circuit Court (1 hearing)
Oregon Court of Appeals (1 hearing)
After the last Council meeting on this matter in March, 1993, I recommended that the parties
involved in this matter consider mediation. The parties agreed and chose their respective
representatives. Starting on June 21st, and lasting approximately 2 1/2 days, the mediation was
carried on at Southern Oregon State College. Local mediator David Schieber conducted the,
sessions.
The parties ultimately reached an agreement, and the final details and wording of the agreement
are being worked out at this time. However, for all practical purposes, it appears that the
dispute has ended.
This represents the third mediation for the City of Ashland in difficult and contentious land use
matters. In all mediations, an agreement has been reached, even when it did not appear likely
at the outset. I believe that the efforts needed to resolve this conflict were well worth both the
time and funds necessary to achieve the agreements.
The parties are hoping to come before the City Council with the amended land use application at
the August 3rd meeting.
June 30 , 1993
Honorable Mayor and City Council
City of Ashland
Ashland, Oregon 97520
Dear Mayor Golden and .City Council :
With the support of the City Administrator and the Parks and
Recreation Director I am requesting an increase in the green fees
for the Oak Knoll Golf Course. The reason for the increase is
that the present fee structure is substantially below what other
golf courses are charging'. (See Attachment #1) The additional
fees will be used for golf course improvements so the quality of
the Oak Knoll golf facility will stay competitive with other golf
courses in the valley. The last rate increase was in 1985 .
The money that the increase in fees would generate in 1993 would
be used in the following manner: to hire a golf course marshall
to help facilitate play, 15% to the lease holder and the
remaining amount to a golf course improvement fund.
Listed below is the proposed new fee structure for Oak Knoll :
9 Hole 18 Hgle 9 Hole 18 Hole
DAILY FEES Weekday Weekend Weekday Weekend
Current Fees $ 6.00 $ 10 .00 S 7 . 00 $ 11 .00
Proposed Fees 8 .00 12 .00 9. 00 13 .00
SEASONAL MEMBERSHIPS
Present Fees Proposed fees # Sold
5 day single $ 425.00 $ 525 . 00 35
5 day family - 500 .00 600.00 13
7 day single 550 .00 650 .00 13
7 day family 700. 00 800 .00 6
An option the Council may want to consider is establishing a fee
structure based on a resident/non-resident option. If the
Council favors this approach it would need to establish a policy
on how to define a resident . One suggestion would be to define a
resident as anyone who resides in the 97520 zip code area.
Letter to City Council Page 2
Increase in green fees
PROPOSED RESIDENT/NON-RESIDENT FEE STRUCTURE
Resident Non-Resident
9 hole weekday $ 8 .00 $ 10 .00
18 hole weekday 12 .00 14.00
9 hole weekdlayen0 9.00 11.•00
18 hole weekda-renD 13 .00 15 .00
Based on the same number of rounds , the resident/non-resident fee
structure would generate more income than the present fee.
If the Council approves of the rate increase, I would like to
suggest that it go into effect on July 9, 1993. Thank you for
considering this matter.
Sincerely(,'
Buddy Sullivan
Oak Knoll Golf Course
1:NISCkGOLFFEES.93
Attachment #1
GOLF COURSES
COMPARISON OF FEES
9 Hole 18 Hole 9 Hole 18 Hole
Weekday Weekend Weekday Weekend
Bear Creek ( 9 hole) S 5 .00 $ 6 .00
Quail Point ( 9 hole) 12 .00 $20 .00 12 . 00 $20 .00
Cedar Links (18 hole) 10 .00 18 .00 10 .00 18 . 00
Oak Knoll Present fees 6 . 00 10 . 00 7 . 00 11 . 00
Proposed fees 8 . 00 12 . 00 9.00 13 . 00
1:BISC�COLFFEES.93
DUE TO THE INCREASE IN VANDALISM, VAGRANCY, HOMELESS,
PANHANDLING AND DRUG DEALING THAT IS NOW LIVING, PLAYING
AND DOING BUSINESS ON OUR DOWNTOWN BUSINESS STREETS,
SIDEWALKS AND PARKS : THE FOLLOWING DOWNTOWN BUSINESSES
AND THEIR OWNERS ARE IN SUPPORT OF A 24MANNED SUB POLICE
STATION LOCATED IN THE PLAZA INFORMATION BOOTH. .BEGINNING
IMMEDIATELY !
THE BOOTH WOULD ALSO PROVIDE INFORMATION TO LOCALS AND TOURISTS
(SPONCERED BY THE CHAMBER OF COMMERCE) AS WELL AS PROVIDING
FIRST AIDE.
THE FOLLOWING BUSINESSES WOULD ALSO LIKE TO HAVE A CITY
ORDINANCE CREATED TO ADDRESS THE ABOVE MENTIONED PROBLEMS .
NAME BUSINESS ADDRESS PHONE
y99 - Z75
f5 VA(kV\
/i
Q/ 1
RC
June 22 , 1993
T0: City Administrator for City Council Meeting - July 13, 1993
RE : Downtown situations of vagrancy, violence, panhandling
homeless etc . . Several residents of Ashland as well as
some business people would like to address these issues with
the City council . Please put us on the agenda .
Thank you ,
Jennifer Battaglia
hm: 488-1049
wk: . 482-4670
774 C Wit.
o~j OEa
GREGC�..'
July 2, 1993
Mayor and City Council
XIIIti: John McLaughlin, Planning Director
p1I�IlPtt: Comprehensive Housing Affordability Strategy (CHAS) Update
As part of the City of Ashland obtaining dedicated funds from HUD, a Comprehensive Housing
Affordability Strategy for the City must be developed. We are currently in the process of
developing our CHAS, and the attached materials show the timeline for this process.
The City is very fortunate to have the services of Ms. Ina Dickenson to assist in the preparation
of the CHAS. Ms. Dickenson was a Community Service Volunteer with experience in grant
writing and had indicated a willingness to help the City obtain grant funds. The preparation of
the CHAS goes far beyond what could be expected of a volunteer, and Ms. Dickenson's
willingness to be the point person-for the entire process has allowed us to hire her as a
consultant for the preparation of this document.
We are currently in the process of developing a Task Force of community members interested
in housing issues to assist in the development of the CHAS. As shown by the timeline, this will
be a very intensive process in order to complete the document by the October 31 deadline.
However, we are certain that it is an attainable goal and will be working hard to complete the
document on time.
_ IV �,`F ASHLAWK KWA MMMMMI W4! N5 ..KOAKII 1 Q
BACKGROUND ;
Title I of the National Affordable Housing Act established the requirement Lha
States and local governments that apply for direct assistance under certain HU
programs have a Comprehensive Housing Affordability Strategy (CHAS )
PURPOSE :
The CHAS is a comprehensive planning document that identifies a jurisdiction ' s
overall needs foK affordable and supportive housing and outlines a strategy to
address those needs . The Act requires each local jurisdiction to describe its
housing needs and market conditions , set out a five year strategy that
establishes priorities for meeting those needs , identify resources ankicipaked
to he available for the provision of affordable and supportive housing , and
establish a one year investment plan that outlines the intended uses of
resources .
The CHAS development process reprebants an opportunity Lc involve citizens and
community groups in the process of assessing a jurisdiction ' s overall housing
needs , establishing strategic priorities and developing a plan to meet the
jurisdiction ' s identified housing goals . Once in place , the CHAS will serve as
a useful management tool to guide the jurisdiction ' s housing investment
decisions .
DEADLINES :
CHAS are due by December 31 . Jurisdictions are encouraged to oombleLn Lho
process by October2V so that applications for funds in the new fiscal year can
be considered in relationship to the CHAS for the same fiscal year .
December 31 is a real deadline . Jurisdictions not submitting their CHAS by th
deadline may have funding delayed or lost for the fiscal year .
Ashland ' s time- line for completion and submission of their CHAS is
structured to meet the OctoberSIst date .
1994 QVIA& PLAN11 1 Mn Wk, n A Sn ANP 11KI iihu
June 71 .101-lai Plannino mawLiAg
Established modal for. dovelopi "q PHAS-
Task f0lce/Publlo meeting model oduDkn.;
Task force A fo; med
June 25 Approval of planning process by Task roven A
Community profile process initiated
June 30 Task force A .
( 3-5pm ) Identify representatives from communiLy agnnw4s to
serve on Tdsk force B.
Review community questionnaire
July 6 Report from Task force A to QLy Council
General overview and opportunity for input
into CHAS planning process
Submission of time line
SubmilsiOn Of names Of Task foraR IS mnmhers
July 14 Initial Task force A and B meeting
( 3-5pm) Overview of Chas process and goals
Analyze data available from tables
Distribute questionnaire for impvt into
Community Profile
July 20 Oral report to City Council
Distribute. 0000uni VY imPut quest lonna 1 re
July 28 Deadline for return of community quysLionnaire,..,
Aug 4 Task force A and B
(3-Spam) Review Community Profile .
Develop draft 5 year strategy
Aug . IS Task force A and B
( 3-5p Develop annual draft plan
Aug 31 Public meeting (Task force Ax and community members )
( 7pm) Overview of CHAS
Present draft 5 yr strategy and annual plat,
for discussion and imput
Sept . 7 Progress report to city council
Sept . 8 Task force A and B
( 3-5pm ) Incorporate public Mutt into draft plans
Sept . 13 Publish CHAS summary in Tidings for 30 day
comment period.
Oct . 14- 18 Incorporate public imPut into CHAS
Oct. 19 Submit final CHAS to City Council for adoption *
Oct 27 Mail CHAS to HUD
• C;c?I II If�Ulili I'II;I 'I � ,:.
Inforwation. needed :
COMMUNITY DESCRIPTION-
The COMMUnity profile paints a portrait of the jurisdicti0117
Who lives in your community?
How well are they housed?
What are their needs for' housing assistance"?
What resources are available to address the needs?
Background and trends an overview , big trends
Any economic sociall or historical factors that make your
community special or, that affect the availability of
affordable housing .
Significant trends in community- cr iine rates , unewploymerlC cPiai,gra
in type of jobs , what 'is happening in community .
Demographics/low income and racial./e till)ic ronc,:entrat.ions
General popul.;,tion and 1101AS01-10l.d data by race
ethnicity , income , by race/ethnicity , current. t:rendc
Areas of racial minorities and 'low income populatinr,
define areas .of racial/ethnic minority
concentration and low income .concentration - use
narrative and/ or maps
- ---- -- — --- -----------
Completion of Table lA
GENERAL MARKET AND INVENTORY
Components : in narrative format as well as tables describe r,'ur overall
housing supply
Supply of housir'rg :
Suitability of stock for occupancy by those with
special needs (elderly , disabled , families k;it.h children ,etc. )
Tenure status (owners or renters )
Occupancy status (occupied or. vacant )
Type and size of units/projects «�
Demand for housing
Condition
Define the terms :
substandard condition
substandard condition , but suitable for rehab.
Put definition in glossary
Describe overall condition of housing stock
Cost of housing( sales prices and rents )
ClUcD 1 1 i.Y
1 1 V t e X of :,he I+o 1 1: 1 1,
a,,,dced a lead base Paint ( 1-1-W ) Lo Uje- 1 Ut.. X :
Emphasizes lead-based paint a L a r d i e d u,,:t i c)i j
Encourages de v e I o pme n t of a
ii-IdUStry . "
Requires disclosure of lead-based paint in private
real estate transactions .
Provides grants to state and local. government,, for
lead--based paint abatement .
Lead is the No. I environmental health hazard to American
children . 10- 15% of all. preschoolers in the U . S . are
affected. Lead ' s health effects are devastating and
irreversible. Lead poisoning causes ;
19 reductions
Reading and learning disabilities
Decreased attention spar)
Hyperactivity and aggressive behavior
Lead was banned from residential paint in 1978
More. than 3/4 of pre 1978 home,; contain lead
The older, the r)rf)nerty , more .1JIkej,y it Ina-, LBP
Sources of LBP hazard :
Lead dust is the most commor, source of lead
exposure .
Lead is released from paint as a result of
deter i oration
abrasion
i Fripac t
disturbance during painting or
Incidence of lead hazards ( need to estimate number of
units occupied by Low Income and Very Low 1ncom(--,, that
contain lead potential ( Age of stock arid apply percentage ) .
example- estimate no. of units that contain lead paint
hazards , and assess the hazards (use pre 1980 stock as
indicator. Examine existing data on hazards , poisonings , and
addresses of children who are diagnosed as lead poisoned.
Provide separate estimates for low and very low income
households . No data tables or special surveys are required .
Any other environmental hazards , if known
Impediments/Opportunities created by the market conditionsfor :
_____
Producing rental. housing
Pr emoting new homeownership ex- no vacant land
Alleviating overcrowding. Meeting the needs (-)fI- uriderserved
Examples ; Impediments : insufficient land ,sale of rental housing
(conversion to all-adult buildings ) discrimatory lending
patterns , racial credit steering , local zoning laws , site for
subsidized housing based on census tracts , make up of zoning
boards , administrative policies which affect opportunities for
minority households , such as displacement , revitalization of
neighborhoods , property tax increases , demolition of subsidized
housing.
Opportunities : Lower interest rates
. `
^
,
------' --- - ---' -- - - - -- --- ' -- - -- - - k� h� .
Subpart B SUbst d d M T - fiates aiid U | L
Subpart 1) Rents- report. current section 8 ex� stinq fair ffiarket
rents ( FMR) and i ents affordable at 30% or 50%
Other data car, be oalculated from data sheii�ts
ASSISTED HOUSING INVENTORY
.In narrative format and tables or gr'�,Jphs if You Wish Y('I,l [or" t,
describe the stock of as.,0sted housing
The assisted housij)g inventory must includoz
Numb Numbcr, of units
Condi Lion (-,,t rehab! li tat5on needs
Need for wodiflcat ) on to meet disabled
Units aoc o to he l0Sc from
t (
U e m i L t c )
Narrative the Sect, i U 1 riven t i de i nformat i
or)I y to the extent known , FmHa , HUD , PHA
Number f Section U by 1t size , proorarri ( new
Number of TBA certificates arid vouch�.�rs by unit 's 'i ;.'e
U pected to be lost - inveritoty - - -' - -
repayment , termination of Federal assistance . etc .
Narrative on other assisted hOLIS 'llig
Number by unit size arid prc)gratri 1.ype
Estimated nUmber of vacant units
FACILITIES AND SERVICES FOR THE HOMELESS AND THREATENFn WIFH
HOMELESSNESS
This is an inventory of services and facilities , riot people .
The inventory must include
Number of shelter , transitional units . and permarieriL
housing for homeless with disabilities ; total overnigh
capacity for each .
Availability of day shelters , sour) kitchens , -other
The nature arid extent of programs providing voucher s t-(: *
The nature and extent of social set-vice programs
( Sample survey App. 4 )
SUPPOR"I TV Wjlj: f iG FUR NUN- I k.!M! I P!-rl"Su.I'd "Of 1-1i cPF.CJiA1, or t:. U'."
This S an i i 'v e;i Lo ry and 1- -1 0 L 1 �J I i of f it, )L�'3 a[I LI -C:I'V I CO's
for the non-homeless who require SLIPpOl' t,at Ve h(Ats 1 11(1
Elderly , f r,a i I elderly , d is a bled , alcohol./drug add i t'I Cr'S
AIDS , any other group that needs government support..
The inventory of facilities and services for the 11011-1101ile loss
m i..t s t include :
Number and types of supportive housing (SRO , qr0Up hornes ,etc )
Efforts to coordinate servi(.(-, progr-MIS
Nature and extent of programs for ensuring that per-sons
returning to the COMMI-MiLY from mental and physical Health
instAtuLions receive supportive hnu,, ing,
COMMUNITY PROFILE- PART R
NEEDS ASSESSMENT
The needs assessment: covers most of 111he " peorilo"
Definitions :
Very 'low income : Households whose incomes do not exceed
504 median income .
Low income : Households whose incomes do not exceed 804
median income.
Moderate income : Households whose incomes are hetioeer,
81 -954 median income.
Current Estirnates/Five Year Projections
Discuss needs of Very Low Income by tenure aiid TIH type :
Family size ( 1g ,etc. )
Cost burden and severe cost. burden
Overcrowding
Physically inadequaU.,,
Disproportionate need of racial./ethnic groups
Discuss needs of Moderate Income by tenure and HH typ'os :
Family size
Cost burden
Overcrowding
Physically inadequate
Disproportionate, need of racial/ethnic groups
Other topics that must be covered:
Examine and describe needs for Public Housing_
Length of waiting list
When list last opened and for how long
Number/ percent on list who meet Fed. preference
System for applying Fed and Local preferences .
Discuss needs for homeownership by first time buyers :
Discuss needs for elderly and persons with disabilities , no
supportative services ( Like rental assist , etc. )
Consider anticipated changes in need ( if no changes are
anticipated we must say so )
Table IC Data Book
^ �
,
NATURE AND EXTI-NT 01 1!0y1 mEi- D1�, �
A nurrative dosorI r) 1mn w|) i �;h inr | udez�
Homeless iridiv *) duails
Race arid ethnicitY . it availab.le
Discuss separately the needs of rural homeless
A discussion of the need for -facilities and serv � ce,-,., by �
Seyprely mentally ill . only
Alcohol./drug addictions . only
Severely mentally ill arid add )cti0r:
Fleeing domeAic violence
Homeless youth
Diagnosed with AID-1 arid
Others
Table ID Part I -Our, choice whether (,)I flot we use I'lleil d,_�ra- i I' We
use our own data it must be statisticaJly (;orrect .jrtd
The counts must be
From administrative records
They cannot be expert oplinion . the nuridber turned �.;w;�O, fiom shc-,ltors,
unreliable surveys .
Table LD part 2 may be completed on esilinnate, expert op ! n 1' 01)
informal surveys . There "is no census fh�ta to complete part
NONHOMELESS WITH SPECIAL NEEDS .
Include an inventory of supportive " non-homeless
persons with np*oial needs .
The narrative must describe faniliCie�s and s*rvir*o for var1nun
oub populations who require special housing including:
Estimates of the number and types of supportive housing.
Efforts to coordinate service programs .
'
The nature and extent of programs fvr, helping oorsoo»
returning to the onmmunity from mental and physical
health institutions .
Thq need for oupportive housing mo,,t be estimated to the extent
praotioable .
There are no census tables provided by HUD
We should try to estimate the need for supportive
housing for the special categories of households .
This section should also address noa0o for low 1n(;o*o families ) |)
assisted or public housing for a homeownership program or
organized program to achieve S8\t-ouffioieoCy , as id*otified in
the PHA family self sufficiency plan , if any .
�
Table lE- This table relies on estimates
�
|
/^~- |
AVA3 LABLE RC OUR 1 o PA R r (;
This section of the Community Profile de,c:ribes ail ava Uahie
resources for housing
Federal Programs
Non-Federal Programs (state and local. )
Private Resources ( for-profit and non-profit. )
The purpose is educational . It should help interested citizens
understand the resources , or lack of them , available to ,meet unmet
needs .
Resources must be differentiated by activity ( i . e. what is eligible )
Rehabilitation
Acquisition
New Construction
Homebuyer Assistance
Rental Assistance.
Homeless Assistance-
Homeless Prevention
Resources must also include publicly-owned Land or property that may
be used as a resource.
It is helpful , but not required , if the description r9ii'ferentiate�s :
Who can' be assisted ( incomes , geographic areas etc . )
Eligible: applicants
Financing terms ( loans , grants , etc. )
Advantages and disadvantages of resource
Your experience with programs . if any .
Appendix 11 is a, Federal resources summary . if you need it.; .
CF AS& o
�` Yy memorandnm
GREGG�, '
June 30, 1993
V1 0: Mayor and City Council
Aram: Jill Turner, Director of Finance
p 1I�1jPtf: Budget
RECOMMENDATION: Staff recommends adoption of the following ordinance levying
taxes and the resolution appropriating expenditures deleting the Children's
Cultural and Recreational Serial Levy Property taxes and appropriations.
ORDINANCE LEVYING TAXES
ORDINANCE 93-
AN ORDINANCE LEVYING TAXES FOR THE PERIOD OF JULY 1, 1993, TO AND INCLUDING
JUNE 30, 1994, SUCH TAXES IN THE SUM OF $2,619,485 UPON ALL THE REAL AND
PERSONAL PROPERTY SUBJECT TO ASSESSMENT AND LEVY WITHIN THE CORPORATE LIMITS
OF THE CITY OF ASHLAND, JACKSON COUNTY, OREGON AND REPEALING ORDINANCE NO.
2715.
THE PEOPLE OF THE CITY OF ASHLAND ORDAIN AS FOLLOWS:
Section 1. That the City Council of the City of Ashland hereby levies the taxes provided for in the adopted
budget in the aggregate amount of $2,619,485 and that these taxes are hereby levied upon the assessed
value for the fiscal year starting July 1, 1993, on all taxable property within the City.
Section 2. That the City Council hereby declares that the taxes so levied are applicable to the following
funds:
General Fund $ 962,167
Cemetery Fund 171,258
Band Fund 58,500
General Bond Fund (92 Water Bonds) 164,900
Recreation Serial Levy Fund 63,000
Parks and Recreation Fund 1.199,660
Total $ 2,619,485
Section 3. That ordiance number is repealed.
The foregoing Ordinance was first read by title only on the 6th day of July 1993, and duly PASSED
and ADOPTED this 6th day of July, 1993.
Nan Franklin,
City Recorder
SIGNED and APPROVED this day of July, 1993.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
WWAwnmwaeea.xo,a.I
I
RESOLUTION ADOPTING BUDGET
RESOLUTION NO. 93-
A RESOLUTION ADOPTING THE ANNUAL BUDGET AND MAKING APPROPRIATIONS
BE IT RESOLVED that the Ashland City Council hereby adopts the 1993-94 Fiscal Year Budget, now on file
in the office of the City Recorder.
BE IT FURTHER RESOLVED, that the amounts for the fiscal year beginning July 1, 1993, and for the
purposes shown below are hereby appropriated as follows:
GENERAL FUND
Human Resources $ 78,370
Economic Development 216,840
Miscellaneous 65,500
Debt Service 104,000
Transfers Out 62,000
Contingency 255,160
Police Department 1,956,000
Municipal Court 157,000
Communications 393,000
Fire Department 1,653,180
Senior Program 129,000
Planning 382,650
Building 252,300
TOTAL GENERAL FUND 5,705,000
CEMETERY FUND
Personnel Services 93,000
Materials and Services 106,650
Capital Outlay 11,000
Debt Services 2,000
Transfers 500
Contingencies 15.000
TOTAL- CEMETERY FUND 228,150
BAND FUND
Personnel Services 4,500
Materials 117,700
Contingency 7.800
TOTAL BAND FUND 130,000
AIRPORT FUND
Personnel Services 1,000
Materials and Services 26,500
Transfers 19,000
TOTAL AIRPORT FUND $ 46,500
RESOLUTION ADOPTING BUDGET
STREET FUND
Personnel Services $ 539,000
Materials and Services 897,200
Capital Outlay 154,000
Debt Service 15,000
Transfers 70,000
Contingency 100.000
TOTAL STREET FUND 1,775,200
CAPITAL IMPROVEMENTS FUND
Personnel Services 1,000
Materials and Services 143,200
Capital Outlay 2,289,500
Debt Service 653,100
Transfers 46,000
Contingency 100,000
TOTAL CAPITAL IMPROVEMENTS 3,232,800
HOSPITAL CONSTRUCTION FUND
Capital Outlay 840,000
BANCROFT BOND FUND
Debt Service 400,000
GENERAL BOND FUND
Debt Service 463,000
DEBT SERVICE FUND
Debt Service 83.500
ADVANCE REFUNDING BOND FUND
Debt Service 776,000
WATER QUALITY FUND .
Water Division 2,835,610
Debt Services 4,200
Transfers 299,500
Contingency 200,000
Conservation Division 58.000
TOTAL WATER QUALITY FUND $ 3,397,310
III
RESOLUTION ADOPTING BUDGET
SEWER FUND
Personnel Services $ 454,000
Materials and Services 614,000
Capital Outlay 1,153,400
Debt Service 431,200
Contingencies 100,000
TOTAL SEWER FUND 2,752,600
ELECTRIC UTILITY FUND
Conservation Division 511,000
Electric Department 7,846,600
Debt Service 8,000
Transfers Out 67,500
Contingency 275,000
TOTAL ELECTRIC UTILITY FUND 8,708,100
CENTRAL SERVICES FUND
Administrative Department 468,000
Finance Department 994,000
Contingency 100,000
Public Works Department 496,000
Computer Services 282.000
TOTAL CENTRAL SERVICES FUND 2,340,000
INSURANCE SERVICES FUND
Personnel.Services 14,500
Materials and Services 596,000
Transfers Out 30,000
Contingency 400,000
TOTAL INSURANCE SERVICES FUND 1,040,500
EQUIPMENT FUND
Personnel Services 143,000
Materials and Services 371,500
Capital Outlay 592,000
Contingency 60,000
TOTAL EQUIPMENT FUND 1,166,500
CEMETERY TRUST FUND
Transfers $ 30,000
IV
RESOLUTION ADOPTING BUDGET
HOSPITAL FUND
Personnel Services 6,885,200
Materials and Services 4,829,100
Capital Outlay 2,025,000
Transfers 381,000
Contingencies 700,000
TOTAL HOSPITAL FUND 14,820,300
PARKS AND RECREATION FUND
Parks Division 1,434,700
Debt Service 4,500
Transfers 71,000
Contingency 8,000
Recreation Division 123,800
TOTAL PARKS AND RECREATION 1,642,000
RECREATION SERIAL LEVY FUND
Personnel Services 54,600
Materials and Services 56.400
TOTAL RECREATION LEVY FUND 111,000
PARKS CAPITAL IMPROVEMENTS FUND
Capital Outlay 208,000
PARKS AND RECREATION TRUST FUND
Materials and Services 800
TOTAL APPROPRIATIONS $ 49,897,260
BE IT FURTHER RESOLVED, that Resolution No. 93- 24 is repealed.
This Resolution was READ BY TITLE ONLY and DULY ADOPTED at a regular meeting of the City Council of
the City of Ashland on the 6th day of July, 1993.
Nan E. Franklin, City Recorder
SIGNED AND APPROVED this _ day of July, 1993.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
V
Aemorandum
GREGG�
June 28, 1993
�11O. Mayor and City Council
ram: Dick Wanderschei
IIUjPCt: ELECTRIC ENERGY CURTAILMENT PLAN
On January 19, 1993, the Oregon Public Utility Commission (PUC) adopted PUC Order
No. 93-084. That order required electric utilities to adopt electric energy curtailment
plans for their service territories. After adoption,these plans must be filed with the PUC
for its approval. The State developed a model plan which utilities could use to help
develop their local plans.
The City of Ashland has a curtailment plan that was adopted by Resolution 77-23 on
May 31 , 1977. 1 used the City's existing plan, the State model plan and our water
curtailment ordinance, then synthesized the three into the plan proposed for adoption. It
has been reviewed and modified by all City staff who would be involved in
implementation.
While this plan is as uncomplicated as possible, mandatory electric curtailment will be a
very difficult task. Though these procedures are as simplified as feasible, we still hope
this plan will not have to be enacted. Our experience with water curtailment in 1992
proved to be very time intensive and oftentimes confrontational for the staff. Curtailing
electricity is much more complex because of the diversity of use and the fact that electric
end use consumption differs not only in businesses, but also in residences. Therefore,
the only feasible way to set targets is to base the consumption levels on electric usage
during the same billing period in the previous years. Further complicating the problem is
that in cases where electricity is used for space conditioning, variations in weather
between the base billing period and current billing period must be accounted for. A
process to do this has been incorporated into the plan.
The draft plan has already been reviewed by OPUC staff, which has indicated it meets
the requirements of the PUC order.
I will be at the Council meeting to answer questions concerning the plan. As always,
please give me a call at 488-5306 if you have questions or need further information prior
to the meeting.
RESOLUTION NO.
A RESOLUTION ESTABLISHING ELECTRIC ENERGY
CURTAILMENT PROCEDURES IN THE CITY OF ASHLAND
AND REPEALING RESOLUTION NO. 77-23 .
RECITALS:
A. ORS 757 .710 requires any municipality engaged in the sale of
electricity to adopt an electricity curtailment plan for
curtailment of electrical load in the event of prolonged
electrical shortages. The Oregon Public Utility Commission Order
No. 93-084 implements this statute and requires a plan approved
by the commission.
B. The City has a legal responsibility to provide for the health
and safety electric needs of its citizens. In order to minimize
the social and economic impact of electricity shortages, the City
must manage electric supplies prudently.
C. The following resolution implements a prudent management of
electricity supplies during electricity shortages.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
1. Purpose. This resolution identifies the process by which the -
City of Ashland will initiate and. implement electrical load
curtailment. Detailed procedures are to be followed during a
protracted regional electrical energy shortage to ensure uniform
treatment of all consumers. Curtailment under this resolution is
not intended to be activated for relatively short-term
emergencies, such as those caused by extremely cold weather or
the temporary loss of a major generating plant. Except under
very limited circumstances, curtailment would be activated only
when declared necessary by the State of Oregon.
The purpose of this resolution is to accomplish curtailment
while treating consumers fairly and equitably, minimizing adverse
impacts from curtailment, complying with existing state laws and
regulations, and providing for smooth, efficient, and effective
curtailment administration.
2 . Definitions. The following words and phrases, whenever used
in this resolution, shall be construed as defined in this
section, unless from context a different meaning is intended.
2 . 1. "Base Billing Period" means one of the billing periods
comprising the base year.
2. 2. "Base Year" means normally, the twelve month period
immediately preceding imposition of State initiated
load/curtailment. The City can use other years if they are more
representative of normal weather conditions.
PAGE 1-ELECTRIC CURTAILMENT RESOLUTION (p:ord\d«[ric.=)(Juoeu, )993)
2 . 3 . "Billing Period" means that period used by the City
for the reading of electric meters consisting of approximately 30
calendar days.
2 .4 . "Cooling Degree Day" means a unit, based on
temperature difference and time, used in estimating fuel
consumption and specifying normal annual cooling load of a
building. For any one day when the mean temperature is greater
than 650 F, there are as many cooling degree days as there are
Fahrenheit degrees difference in temperature between the mean
temperature and 650 F. Cooling degree days (CDD) is the sum of
the degree days over a period of time (i.e. day, month, year) .
2 .5. "Critical Load Customer" means a customer that
supplies essential services relating to public health, public
safety, or public welfare.
2 . 6. "Customer" means any individual, partnership,
corporation, firm, governmental entity or organization supplied
with service 'at one location and one point of delivery. Service
furnished to a customer at one location through more than one
meter, regardless of rate classifications or schedules, shall be
deemed service to one customer.
2 . 7. "Current Usage" means the electric energy consumed by
the customer during the most recent billing cycle.
2 . 8 . "Curtailment" means electric load reduction,
irrespective of the means by which that reduction is achieved.
2 . 9 . "Curtailment Target" means the maximum amount of
energy that a customer may use and still remain in compliance
with the resolution; the curtailment target is figured
individually for each customer. The curtailment target may be
weather normalized to reflect the impact of weather on electric
loads.
2 . 10. "Excessive Usage" means the amount of current usage
less any curtailment percentage declared necessary by the City.
2 . 11. "Heating Degree Day" means a unit, based on
temperature difference and time, used in estimating fuel
consumption and specifying the nominal annual heating load of a
building. For any one day, when the mean temperature is less
than 650 F, there are as many degree days as there are Fahrenheit
degree difference in temperature between the mean temperature for
the day and 650 F. Heating degree days (HDD) ' is the sum of the
degree days over a period of time (i.e. day, month, year) .
2 . 12 . "Region" means the states of Washington, Oregon,
Idaho and those portions of Montana that are west of the
continental divide or within the control area of Montana PoweY
Company.
PAGE 2-ELECTRIC CURTAILMENT RESOLUTION (P:ordkke"ieaes)(june24, )993)
2 . 13 . "State" means the .Public Utility Commission of
Oregon.
2 . 14 . "State initiated" means actions taken by the State to
implement electric load curtailment plans within Oregon.
2 . 15. "Weather Normalized" means the procedure used to
reflect the impact of weather on electric load levels.
3 . Initiation of Load Curtailment. Curtailment shall be
initiated when the State determines that regional deficiencies of
electric energy or capacity necessitate electric load
curtailment. Nothing in this section, however, precludes the
City from initiating curtailment at any time when local
conditions warrant it. Any curtailment action taken by the City
on account of regional deficiencies will be in coordination with
other utility systems in the region.
4. Curtailment Stages. Curtailment shall be requested or
ordered as a percentage of historical base billing period. The
consumption can be weather normalized. The curtailment stages
are associated with increasing energy deficits. The five
curtailment stages are:
Curtailment Target
Stage Nature Percent Reduction
Stage 1 Voluntary None
Stage 2 Voluntary 5%
Stage 3 Mandatory 10%
Stage 4 Mandatory 15%
Stage 5 Mandatory 20%
5. Description of Curtailment Stages. Upon notification by the
State, the City will initiate Stage 1 of this resolution.
5. 1. The following restrictions apply during Stage 1:
5. 1. 1. Curtailment of all non-essential uses by the
City itself;
5. 1. 2 . Informing the public of the emergency through
the news media and requesting that all customers voluntarily
curtail all non-essential electricity .uses; and
5. 1. 3 . Requesting curtailment of non-essential uses by
governmental agencies and institutions in the City.
5.2 . The following restrictions apply during Stage 2 :
5.2. 1. The City will, through the media, suggest the
following specific measures affecting electric energy
consumption:
PAGE 3-ELECTRIC CURTAILMENT RESOLUTION y:mdka«vic.mxJweu, 1993)
5 . 2 . 1. 1. 650 F maximum thermostat setting for
daytime electric space heating;
5 . 2 . 1. 2 . 550 F maximum thermostat setting for
nighttime Electric space heating;
5. 2 . 1. 3 . 850 F minimum thermostat setting for
electric space cooling;
5.2 . 1. 4 . Line drying for clothing;
5. 2 . 1. 5. Elimination of:
i. Electric swimming pool heating; and
ii. Outdoor decorative lighting.
5. 2 . 1. 6. Elimination of window display, outdoor
display and area, and sign lighting except during nighttime
hours when the place of business is open;
5.2 . 1.7 . Elimination of parking lot lighting
except during nighttime hours when the place of business is
operating, and then only to the levels required for safety
and security; and
5. 2 . 1. 8 . Elimination of street, public highway
and area lighting not required for safety and security.
5. 3 . During Stage 3 all non-critical load customers shall
meet the curtailment targets specified for Stage 3 in section 4 .
5.4. During Stage 4 all non-critical load customers shall
meet the curtailment targets specified for Stage 4 in section 4 .
5. 5. During Stage 5 all non-critical load customers shall
meet the curtailment targets specified for Stage 5 in section 4 .
6. Weather Normalization. Customers with electric space
conditioning equipment may request the City adjust curtailment
targets to account for differences in weather. Curtailment .
target adjustment will be accomplished by using Medford weather
data.
6. 1. If the current billing period's weather data indicates
that the actual degree days exceeded average base billing degree
days, the customer can request an adjustment to the curtailment
target. The following formulas will be used for this adjustment.
6. 1. 1. Current usage period actual degree days - base
billing period degree days = weather normalization factor.
6. 1. 2 . Base billing period actual consumption x
weather normalization factor = adjusted base billing period
consumption. The following example illustrate this
calculation:
Current usage period actual degree days = 513 HDD
Base billing period actual degree days = 480 HDD
Base billing period actual electric consumption = 3 , 000 kWh
513 _ 480 = 1. 07
3 , 000 x 1. 07 = 3 , 210 kWh
In this example, under Stage 3 , loo curtailment requirement,
PAGE 4-ELECTRIC CURTAILMENT RESOLUTION (p:ordkJ=tric.m)(lnne24, 1993)
the curtailment target would be 3 , 210 kWh x . 90 = 2 , 889 kWh.
6. 2 . Weather normalization adjustments will be done only if
all of the following occur:
6. 2 . 1. The customer has electric space conditioning
equipment;
6. 2 . 2. The customer exceeds the curtailment target;
6. 2 . 3 . Weather for current billing period is more
severe than the base billing period; and
6. 2 .4 . The customer requests the adjustment.
7 . Critical Load Customer Exemptions. Critical load customers, ,
as set forth below, because of the critical nature of their
operations, will be exempt from mandatory curtailment (stages 3,
4 and 5) requirements once the customer has demonstrated to the
City that all non-essential electrical energy usage has been
eliminated. For the purpose of this resolution, the following
are deemed critical load customers:
7. 1. Hospitals, nursing homes, life support systems, and
other health facilities.
7 . 2 . Police and fire stations.
7 . 3 . Essential communication facilities.
7 .4. Sewage treatment and pollution control facilities.
7 . 5. Municipal and public utility water treatment and
pumping installations.
7 . 6. Any other customers who can. demonstrate to the City
that their operations are of a critical nature.
8 . Surcharges for Non-Compliance.
8 . 1. Any customer who exceeds the curtailment target shall
pay a surcharge as follows:
Violation Penalty
Stage 3 , 4 or 5 $. 10 per kWh of excessive usage during
first and second month of excessive
usage.
$.2.0 per kWh of excessive usage during
third and fourth month of excessive
usage.
$.40 per kWh of excessive usage during
fifth and sixth month of excessive
usage.
PAGE 5-ELECTRIC CURTAILMENT RESOLUTION (p:om\e1«tr;c.m)pu=24, 1993)
$. 40 per kWh of excessive usage 'during
seventh and eighth month of excessive
usage plus a one day disconnection.
$ . 40 per kWh of excessive usage during
ninth and tenth month of excessive usage
plus a two day disconnection.
8. 2. During .any continuous period of curtailment, assessed
surcharges will continue to be counted for the purposes of
administration of subsequent surcharges, even if there has been
an intervening period of compliance. Standard disconnect
criteria and procedures will be used whenever disconnecting
consumers for nonpayment of these surcharges. Health, safety and
welfare considerations will be taken into account, and consumers
will be billed for normal disconnect and reconnect charges.
8. 3 ., 'Surcharges will be calculated by multiplying the
consumer's excess power consumption each billing period by the
appropriate level identified above.
9. Assessment of Surcharges.
9. 1. Customers will be assessed the surcharges as
prescribed in section 8 for excessive electricity usage.
9. 2 . The surcharge may be included as a part of the billing
and may be described as "State Mandated. " The billing may
include any State provided materials describing the penalty
aspect of the bill. The City may provide its own material to
explain the penalty in lieu of the State supplied material.
9. 3 . Customers who have applied for a weather normalization
adjustment or an exemption from mandatory curtailment may request
a stay of enforcement of the surcharge pending a. final decision
regarding the request.
10. Adjustments and Exemptions to Mandatory Curtailment Targets.
10. 1. Any customer may request adjustment to the
curtailment target based on changes in the customer's facilities
or operation or changes to the customer's residence, family or
living arrangements. A request for an adjustment shall be in
writing and include a brief written description of each change.
The request shall be filed with the Department of. Finance.
10. 2 . Any customer who considers the mandatory curtailment
of this resolution will impose an unusual and excessive hardship,
may apply to the City for relief. This application shall state,
in writing, the reasons such exemption is necessary. Such
request shall be filed with the Department of Finance.
10.3. Adjustment or exemption requests will be investigated
and reviewed and site visits scheduled, if required.
PAGE 6-ELECTRIC CURTAILMENT RESOLUTION (p:md\dxiric.=)0me24, 1993)
10. 3 . 1. A report shall be submitted to the City
Administrator with findings and conclusions resulting from
the investigation and review. The City Administrator shall
approve or deny the request and may impose conditions.
10. 3 . 2 . If the City Administrator and the applicant
are unable to reach accord on the request, or if the
applicant is dissatisfied with the City Administrator's
decision, the applicant may appeal to the City Council,
which will make the final determination.
11. Classification of the Fees. The surcharges specified in
section 8 of this resolution are classified as not subject to the
limits of Section 11B of Article XI of the Oregon Constitution
(Ballot Measure 5) .
12 . Repealer. Resolution No. 77-23 is repealed on the effective
date of this resolution.
This resolution was read by title only in accordance with Ashland
Municipal Code §2 . 04 . 090 duly PASSED and ADOPTED this day of
1993 .
Nan E. Franklin, City. Recorder
SIGNED and APPROVED this day of
1993 .
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
PAGE 7-ELECTRIC CURTAILMENT RESOLUTION (p:odWmtric.m)(Ja 24, 1993)
O .�
F JV,
YO _ rmarttnrt um
p*EGp?
June 29 , 1993
MAYOR AND ASHLAND CITY COUNCILORS
ram: NAN FRANKLIN, CITY RECORDER
,�$urjp& NOTICE OF ASSESSMENT ERROR - TOLMAN CREEK•PARK, LTD.
An assessment error was filed by Dennis Cooper,, on behalf of
the Tolman Creek Park, Ltd.
Mr. Cooper and the City Attorney, Paul Nolte, met on this matter
and attached is a memorandumfrom the City Attorney, agreeing that
an error was made -in the calculations and explaining how the
error occurred.
From the information received, I am recommending to the City
Council , that the attached Resolution be considered to correct
the errors in calculation of the assessments for residential
properties in the Tolman Creek assessment district.
' /O
City Attorney
City of Ashland
(503) 482-3211, Ext. 59
MEMORANDUM
June 28, 1993
TO: Nan Franklin, City Recorder
FROM: (r Paul Nolte
SUBJECT: Notice of assessment error filed by Tolman Creek Park, Ltd.
Dennis K. Cooper has notified you on behalf of Tolman Creek Park, Ltd., that the
assessment levied on the Tolman Creek Mobile Home Park by the city council on April
20, 1993, is in error. Mr. Cooper has advised that the correct assessment should be
$18,870.30 instead of $24,597.00.
Mr. Cooper is correct. The error originated from an incorrect interpretation by me of
the recently revised assessment ordinance adopted by the council on March 2, 1993.
Under the new ordinance, assessments may not exceed 110% of the assessment
estimated on individual properties at the time the assessment district is formed.
The newly revised section 13.20.060.B provides:
"Determination of Assessment. The council shall determine the amount of the
estimated assessment to be charged against each lot within the local
improvement district according to the special and peculiar benefits accruing to
the lot from the improvement, and shall spread the estimated assessments
accordingly. If the estimated cost, as ascertained under the Preceding
paragraph. is more than ten percent above any estimated assessment
contained in the notice described in section 13.20.0201. the council shall vote
to discontinue the project or find other sources of funds so that the actual
assessment does not exceed the estimated assessment by more than ten
percent. In determining and spreading the assessment, the council may use
any just and reasonable method consistent with the benefits derived by the
various affected lots." (Emphasis added.)
The reference in the above quoted paragraph to "any estimated assessment contained
in the notice" is to individual assessments on individual parcels. See §13.20.040.0
which provides that the notice sent to property owners shall contain "the amount of
the estimated assessment proposed on each particular property." This provision
became effective 20 days prior to the assessments being levied on the mobile home
The reference to §,13.20.020 is incorrect. It should be § 13.20.040.
Memorandum to Nan Franklin
June 29, 1993
Page 2
park. At the time the Tolman Creek assessment district was formed the ordinance
provided
"If the bid is more than ten percent above the engineer's estimate, the city
administrator shall refer the matter to the city council which may, in its
discretion, provide for holding a special hearing to consider objections to
proceeding with the improvement on the basis of such bid." (Former §
.13.20.180.C)
Thus under the previous ordinance there was no limitation on the increase in individual
assessments, only upon the project as a whole. Even though the Tolman Creek local
improvement district was formed under the previous ordinance, the revision applies to
these assessments since they were levied after the effective date of the revision.
Whenever you, as city recorder, determine an error has been made in the
assessments levied against properties, AMC § 13.20.1302 requires that you
recommend to the council an amendment to correct the assessment resolution. I
have attached a proposed amendment resolution to this memorandum and suggest
that you place it on the council agenda for consideration. Since the same error exists
on all other Tolman Creek residential properties within the improvement district, the
attached amendment corrects the assessments on those properties as well.
(p:alo\ass-tol.opn)
2 "13.20.130 Errors in Assessment Calculations. Persons claiming errors in the
calculation of assessments shall bring the alleged errors to the attention of the city
recorder. The city recorder shall determine whether there has been an error in fact. If
the city recorder finds that there has been an error in fact, the city recorder shall
recommend to the council an amendment to the assessment resolution to correct the
error. Upon adoption of the correcting resolution, the city recorder shall cause the
correction to be made in the city lien record and shall cause a corrected notice of
assessment to be sent by first class mail to the owners of all affected properties."
RESOLUTION NO.
AN AMENDMENT TO THE ASSESSMENT RESOLUTION LEVYING
SPECIAL BENEFIT ASSESSMENTS FOR THE TOLMAN CREEK ROAD
CURBS; GUTTERS, PAVING AND SANITARY SEWER IMPROVEMENTS
IN LOCAL IMPROVEMENT DISTRICT NO. 65.
RECITALS:
A. The City of Ashland levied assessments for curbs, gutters,
paving, and sanitary sewers for Tolman Creek Road in local
improvement district no. 65 on April 23, 1993 .
B. Errors in the calulation of the assessments for residential
properties benefitted by the Tolman Creek Road improvements
occurred in an amount of $11, 175. 19
C. Pursuant to AMC S 13 .20. 130, the city recorder has recommend
to the council an amendment to the assessment resolution to
correct the error.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The amount of the assessment to be charged against
each residential lot within that portion of the local improvement
district involving Tolman Creek road residential properties for
the Tolman Creek Road Street Improvement according to the special '
and peculiar benefits accruing to each lot is amended as follows:
Assessor's
Name & Address Map & Lot No. Assessment
Ashland Investment Group 391EIlC 1200 $ 13,953 .96
1010 Racquet Club Dr.
Auburn, CA 95603
Steven H. Shapiro 391E11C 1300 & 1400 $ 18,870. 30
1983 Crestview Dr.
Ashland, OR 97520
Sharon L. Anderson 391E11C 90, 001 $ 499. 59'
295 Tolman Creek Rd.
Ashland_, OR 97520
Thomas E. Cummings 391E11C 90, 002 $ 499.59
3027 Waterford Ct.
Medford, OR 97504
Daryl K. & Annette L. Bonin 391E11C 90, 003 $ 499.59
359 Kearney St.
Ashland, OR 97520
Joseph M. Sanchez 391E11C 90, 004 ' $ 499.59
20 N. Wightman St.
Ashland, OR 97520
PAGE 1-RESOLUTION LEVYING ASSESSMENTS (p:orduid-w.��
William D. Cummings 391E11C 90, 005 $ 499 . 59
295 Tolman Creek Rd. #5
Ashland, OR 97520
Betty F. Hansen 391E11C 90, 006 $ 499 . 59
295 Tolman Creek Rd. #7
Ashland, OR 97520
Robert A. & Helen Bullion 391E11C 90, 007 $ 499. 59
295 Tolman Creek Rd. #6
Ashland, OR 97520
Geraldine Fields, Trustee 391E11C 90, 008 $ 499 .59
13360 Tiverton Rd.
San Diego, CA 92130
SUBTOTAL $ 36, 820 . 61
SECTION 2 . The city recorder shall cause the correction to be
made in the city lien record and shall cause a corrected notice
of assessment to be sent by first class mail to the above named
owners.
SECTION 3 . Any owner of property assessed for $100. 00 or more
may request the payment be extended in the manner and under the
provisions of the Bancroft Bonding Act, if the request is made
within thirty days after notice of the assessment is received.
All assessments using the Bancroft Bonding Act are required to
pay in 20 semi-annual installments together with interest.
Interest charged will be the actual bond sale rate plus 1 1/2
percent, with a maximum of 9. 5 percent.
SECTION 4 . Classification of the assessment The assessments
specified in Sections 1 and 2 of this resolution are classified
as not subject to the limits of Section lib of Article XI of the
Oregon Constitution (Ballot Measure 5) .
The foregoing resolution was READ BY TITLE ONLY and DULY ADOPTED
at a regular meeting of the City Council of the City of Ashland
on the day of 1993 .
Nan E. Franklin, City Recorder
SIGNED and. APPROVED this day of 1993 .
Catherine M. Golden, Mayor
PAGE 2-RESOLUTION LEVYING ASSESSMENTS ty:oww(mol.m)
ti4 GF ASh4y
Ema ran dum
July 14, 1993
�+Q• City Administrator, Mayor and City Council
�r
ram: Steven Hall, Public Works Director
*bOrt: "The Ongoing Saga"
UPDATED/DETAILED COSTS
See attached 4 pages.
RESPONSE FROM GEARHART TO HALL'S MEMORANDUM
See attached 4 pages.
NOTE: If needed, Dr. Gearhart will be available by telephone during the meeting.
TEL: (707) 826-3135, FAX (707) 826-3135.
PARKS MEMORANDUM
See attached page.
DISCUSSION W/STATE
This morning Rob, Brian and I were contacted by Fred Hansen and Anne Squier. Also on the line was Neil
Mullane of DEQ.
The Governor's office, Department of Environmental Quality, Department of Fish and Wildlife, Water Resources
Department and the Department of Agriculture have met and have a suggested course of action which all agencies
endorse and commit to working with Ashland for a solution.
The proposal is to form a basin approach to solving the water quality issues. The basin approach would initiate
through discussions with the slate agencies and City of Ashland. The goal would be to devise a long term plan and
strategy to meet the overall needs of Bear Creek. The major issues in the basin approach include point sources
(W WTP, log pond and storm drain discharges), nonpoint sources(natural runoff,overland flow, ground water
contamination) and adequate stream flow.
/ Hansen indicated it would take 2 to 5 years to put the plan, agreements and facilities in place. He also noted he
V had spoken with the Environmental Quality Commission and feels that they also agree to work towards such a
solution.
Hansen also said that all agencies agreed that the removal of Ashland's W WTP flow would harm the fisheries'
habitat.
Squier noted that this is "as good an opportunity as we will ever get."
"The Ongoing Saga"
July 14, 1993
page 2
The crux of the suggestion is that the ultimate commitment is to connect to Medford.
Rob asked what DEQ's views were on the phased approach proposal. Hansen said that DEQ believes that the
phased approach would violate instream standards and that they could not support the proposal. DEQ has
determined that the phased approach would not work within the standards set by EQC/DEQ. Hansen also noted
that they do not consider any of their science "soft".
Brian asked if option 3-A (spray irrigation) was acceptable. Mullane answered no. DEQ does not believe that the
solution is adequate to meet the needs for the next 1, 2 or 3 decades.
Squier suggested that the Council not make a decision on a specific option, but agree to explore the proposal with
the state agencies and governor's office.
Hall asked if the dates in the SFO are of concern. Hansen said no. Hall asked Hansen if this information was
cleared for public use. Hansen said yes, the governor's office, DEQ, ODFW and DA have concurred and support
the proposal.
The conversation terminated and Hall told.Mullane he would contact him Thursday morning with the Council's
response.
Hall also noted that he didn't believe the Council would reach consensus and a decision tonight.
SMH:,m�SmerkwtInds\Sna.mem
encl: Cost Update (4 pps)
Gearhart Response (4 pps)
Parks Memo
T
07/14/93 12:06 $609 888 1417 BROWN & CALDWELL Q001/004
Present Worth Comparison
Akemative
1 3A•1 &1 A-2 A-1 B-3
pipeline to Discharge winter, Discharge Wetland, Wetland, 115 to 126-
Item Medford Irrigate summer -via wetland TID summer irdqatssummor acre wetland
Capital cost,$1,000 15,926 17,961 15,715 19,324 21,604 ?2 50.5
O&M cost.$1,000 per year 564 904 779 866 991 821
salvage value $1,000 (1.3001 (2,328 (1,674)1 (1 71 2 985 88
Present worth $1,000 22,301 27,918 . 24,6281 29,122 32 087 30 795
u .....00 ....iiiiiuii
I I
I oats: t� 93 Time: -
( S To: < PaA
s location: RyLt far
FAX t: S
T� t chi E
i From: p_
2311
' r FAXI: Phone 4F: r
07/14/83 12:07 $503 080 1417 BROWN & CALDWELL 0002/004
Table—. O&M Costs
Alternative cost $1000
Item 3A-1 Wetland B-1 Wetland A-2 Wetland A-1 Wet►and B-3
Current WWTP O&M costs 505 505 505 505 505
Additional power and materials costs
Grit removal -
Comminutcrs -
Primary clarifier
Aeration basins and blowers 55 55 55 55 55
Secondary clarifiers 3 3 3 3 3
Disirdection 12 37 12 37 37
Chemical feed/flocculation 8 8 8 8 8
Tertiary fitter 15 15 15 15 15
Irrigation pumping stations 17 17
Effluent stomge(rrigatioh system 41 31 41
Anaerobic digesters and control bldgs 4 4 4 4 4
Sludge thickener(DAFT) 32
9
FSL 9 9 9 9 9
Sludge transport 11 11 11 11 11
Wetlands 23 23 23 46
Subtotal 712 702 . 708 760 725
Labor 192 77 158 231 96
Total 904 779 886 991 821
T.
P
i
07/14/95 12:07 $503 686 1417 BROWN & CALDWELL Q003/004
Table- Capital Costs .
AllarnaWa poet 61000
lttrrn 1 3M/ Wel(end&1 Wetland A-2 Wedand A•1 IIJef1aM&3
@it tarnwal 12 12 12 12 12
Cammimllors 0 0 0 . 0 0
pMRw datlfer 58 58 58 58 SB
AeraLm basks,exit; g - 210 210 210 210 210
Aeration basins.new 784 784 - 784 704 784
Blowers(ncludog wil&q) 450 450 450 450 450
Secondary dander No.t 160 160 160 180 160
8emndaty dw%W No.2 10 10 10 - 10 10
Seoadary dWffiw No.3 484 464 464 484 484
Chains contact 0 0 0 0 0
Disin(ecdon 210 450 - 210 - 450 450
C7donine smrb M 160 150 -
ChmiKW bodl6omdafw 298 - 296 .
Terum f for 42S 285 425 285 265
kilgation ptu,ph 9 sfatiors 236 236
E46uard s'mrwmigom system .2,146 1,375 2,146
Anaerobic CgW0 W.1 mods 148 148 148 148 148
Anaerobic digester Na 2 337 337 337 - 397 337
Digsstar control btxldn a- 1p 120 120 120 1200
Denrtdah semrdety digests
Sh+dge*dclarer(DAFT) 225 225 225 225 225
FSL 650 550 550 550 560
Sludoe tarmocrt 262 262 262 282 262
Subtotal 7,945 5,215 6,936 7,597 5216
Sec¢iw msbumervfaBon 1,399 879 1,189 1,280 879
yar(pping 1,316 864 1,150 1,259 884
C n=uor bdirect costs 957 628 89.5 915 626
Stbb61 13,936 11,557 7,586 10,002 11,051 7,596
Salvage (2848) (3.1)05) (1,972) .(2,624) (2,973) (,.972) .
Welands 0 291 3,230 3.230 3,230 7,730
Wetlands saNW 0 (125) (1.389) (1,399) (1,389) (3,324)
Subtotal 11,848 10,816 13,322 14,281 15,316
Cm&gwM at 20% 2.370 2.163 2,664 2,6x6 3.063
Subtotal 14,218 12.979 .15,988 17,137 18,379
uleedn ministration at 20% 2,844 2598 31197 3,427 3,676
Supto6f 17,061 15,575 19,164 20,564 22.055
Lard 900 140 140 1.040 450
Total capital cost I-SO,361 17.9611 15,715 19.324 21,604 22.505
Df =rA rata 0.04 r .
Shrdy period,yeam 20 1°
Atkmatire cost$10oo
Item 7 3A-1 Wetland&1 Wadard A-21 Wetland A-1 Wetland 0-3
Capitid costs 15,936 17,961 16,715 19,324 21.604 22,505
O6M cosh 564 904 779 866 991 821
PW O&M oasts 7.685 12,286 1o.587 11.769 13,468 11,158
samw (2") ($130) (3,361) (4,013) (4,262) (5.298)
PW S*age (1,300) (1,428) (1,534) (1.691) (1,945) (2,417)
PW lard salv 0 900 140 140 1.040 450
Tole)PW 22 901 27,91 El 1 24,628 29.122 32,0871 30,705
07/14/93 12:07 $503 686 1417 BROWN & CALDWELL Ia004/004
Table 9-1. Estimated Capital and Annual Costs
for AHemative 1
Cost,
Item $1000
Demolish epsting plant 200
Conveyance to Medford 4,746
Medford WWTP SDC 4,484
BCVSA SDC 4,012
Subtotal 13,442
Contractor indirects 495
Subtotal 13,936
Contingency a 1,000
Subtotal 14.936
Engineering.administration 1,000
TOTAL CAPITAL COST 15,9361
Annual costs
Oper and maintenance 9
Materials 2
Medford WWTP service charge 245
SDCs for future users 170
BCVSA service charge 18
Administration 120
TOTAL ANNUAL COST
Notes:
(a)Contingency:200/6(096 on SDCs)
(b) Engdadmin:20%(0%on SDCs)
T
P
+1-707-826-3616 ENVIRON RES ENGR 818 P02 JUL 14 193 13:17
Steve Hall
Public Works Director
Ashland,Oregon
Steve
I have just received a copy of the memo to Brian Almquist on the 90 acre wetland
alternative, I am responding to your comments in this fax and sending copies to John Davis
and John Holroyd The information you have received from us represents the work we
had performed 6 weeks ago in hopes of inclusion in the draft document I do appreciate
you taking the time to read and comment on this document It is truly unfortunate that you
did not have time to review the information 6 weeks earlier and that we did not have an
opportun Ey to discuss some of the various strategies prior to the final(draft)document
presented to the city council. I am including in this fax a copy of the letter you sent me in
October and the scope of work we agreed on. We argued then as we argue no there is a
different way to approach these technical issues and institutional constraints. I thought
early on that you and Brian were interested in that point of view. It is important to realize
no matter what happens with the effluent from any of the alternatives,all of the suggestions
concerning source control and water conservation still apply. Even if you go with the
Medford Mainline alternative you must negotiate a service cost based upon organic,
hydraulic,and nutrient loading. John Davis did tell tell me this morning that Medford has
a new number for tying into their system. That doesn't surprise any of us.If this is a a
poker game,though, I feel slot of well intention people have been used in the process.
What we argued for was a Bear Creek Master Plan alternative which could serve both as
vision statement and a technical alternative for meeting DEQ's requirement. The objective
of which is to return the stream to a healthy and sustainable level. Dealing with this
problem as if it were only a WWTP discharge issue is not in the best interest of receiving
waters and the ecological value of the system. Only the City can frame the problem in
those terms, as you are aware. Since the regulatory agencies cannot agree on the
management plan,it is incumbent on the City to exert leadership and direction.
Responses to you comments: T
1. (referred to in memo to B.Almquist as "page 5")- A minor upgrade, with
increased aeration and flow reduction,would increase the mean cell residence time in the
existing aeration tank allowing for partial nitrification. The BOD loading to the existing
activated sludge system is 251bs/1000 cubic feet of aeration.Placing the two tanks in series
and equalizing wet weather flows by using the first marsh as a backup treatment system
will produce a 70%nitrification on the average. Using a 60 mg11 influent TKN value this
would produce a 45 mg/1 ammonia level In the_effluen-t
2.page 5-Continued phosphorus source control could reduce the influent P to 4.5
m&4 (down from the existing 6.5) and the treatment plant would remove approximately 2
mg/1(John Holroyd) .
+1-707-B26-3616 ENVIRON RES ENGR BIB P03 JLL 14 193 13:17
3.page 7-Simply a subtraction problem-if your reduce the influent by 2 mg/I and
the activated sludge removes 2 mg/I from the effluent than you have 2 mg/I remaining. If
you are questioning source control effectiveness than I would ask why are you baning
phosphorus in clothes detergents. You have already achieved the most important step in a
public information program. You might be surprised in how effective further source
control will be. It is something everyone can do to assist you in discharging your public
works function besides paying their bills.
4. (page 10)- Any other word would be acceptable. All flow and concentrations of
pollutants are estimated basis upon given assumptions,including demographic and
economic projections.
5.(page 21)covered later
6.covered earlier
7.- good point we did not add to the report,perhaps a summary table the
implementation times for all the projects.
8. (page 2)We were asked by you to work with the Ashland Wetlands Coalition as
a source of citizens_input. I am presently involved in several other similar projects and
would rate your citizens involvement high in terms of input,education,and commitment.
Many communities would be envious at this resource of concerned and active citizens.
9. (page 5) NPS wetland discussion is critical in overview-These systems are less
costly to build,and other funds are available for these type of projects. Contact the Region
10 reference I passed on to you if you are interested.Our estimate of the cost of the NPS
marsh sized to produce the water quality in Bear Creek shown in Table 5 follows:
Land, 20 acres total $100,000
Sitework for 15 wetted acres $150,000
Planting $20,000
Control Structures $ 32,000
TOTAL $302,000
This marsh does not need to be lined for regulatory reasons,but a layer of clay might need
to be placed to improve water retention if that is one of the goals.
10(page 5)-UV disinfection is a more effective in denaturing viruses and in killing
pathogenic bacteria. UV effectiveness is a function of the turbidity of the water. A SS of
less than 5 mg/1 will produce an effluent with less than 2 NTU. The proposed effluent of
less than 5 mg/1 of BOD and SS will allow its use. It is the disinfectant of choice going
into a cold water fisheries stream. chlorine and its by-products are known acum and _
chronic toxins to aquatic organisms. UV is less costly than chlorination and
dechlorination.. Using UV does away with the industrial hazards of chlorine gas in a high
density housing area.I would be glad to provide you with EPA's revised effluent
disinfection guidelines. I was on the EPA reviewed committee for these guidelines.
11. (page 6)- The 60 acre wetland would remove 1.5 to 2.0 mgA of phosphorus
during the growing season. This represents approximately 0.52 lbs/acre at a flow rate of
1.9 MGD. Steve,I have included a copy of paper I am presenting at.the annual WEF
conference for back-up on what we have found and what other researchers have found. .
12. (page 6)-Returning the conserved flows to the baseflow of the system appeared
straight forward,but I guess it is not. It was just an alternative that in the grand scheme
would assist in sustaining critical flows to the system.
+1-707-826-3616 EWIRON RES ENGR 818 PO4 JUL 14 '93 13:18
13. (page S)- Consultants have talked with the devopers and all tact agreed it is a K.
viable oppormmtY. City Park staff have insured co-Operation-
Mikleson.
14. (page 11)-rapid infiltration was only an alternative for further consideration if
other options were not available.It would be very easy to construct a pilot system to
acquire this data in advance. Plato could help.
15. (page 17)- What is wrong with the City of Ashland setting a goal for minimum
stream flows. It is to your advantage to lead the resource agencies in this regard•
If there are other questions you have please call or fax them to us as soon as possible. My
experience in Ashland has been both interesting and educational..I have learned that public
participation in wastewater planning trust be institutionalized if it is to be effective. My
experience to-datc has been more on the EPA community participation process which
allows for a more effective dialogue between the interested and concerned parties.
sincerely,
Bob Gearheart
cc: P, Winthrop
J. Davis
J. Holroyd
r
{
+1-707-826-3616 ENVIRON RES ENGR 823 P02 JUL 14 '93 14:34
III . The selected consulting engineering firm will perform the
following tasks:
1 . Analyze the use of constructed wetlands to meet the
City of Ashland City Council Goals and objectives.
This will, as a minimum, include:
A. the ability of combined treatment (WWTP and
constructed wetlands) to continually meet summer,
winter and Class 4 effluent standards established
�► by EQC and DEQ;
B. the reliability and consistency of effluent from a
4r constructed wetlands system .to meet THDLs
established by EQC and DEQ;
ti C. the area of land required for constructed wetlands
to meet current needs and incremental expansion
y for a 20-year design period;
D. identify specific parcels of land for a
constructed wetland; .
f E. develop capital and operation and maintenance
costs for a constructed wetland;
_ \ F. develop discharge standards required from WWT? to
constructed wetlands.
� r
Analyze the upper Bear Creek phosphorous budget.
.� Determine the distribution of phosphorous and nitrcgnn
Q y from the natural, urban, agricultural and wastewater
e ` components of the Bear Creek watershed. This analysis
should also include mass loading and cuncentrdLiun at
J various flow conditions for the watershed.,
( Analyze the upper Bear Creek soil characteristics
�J (phosphorous absorption) and areas of historical or
biological importance to be protected or avoided during
any, upgrading project. _
V Analyze the upper Bear Creek watershed for temperature
and flow variations (including flows frog sluicing
Reeder Reservo.r) :cr support of anadroros fish
population. A study is available that was conducted by
the Rogue Valley Council of Governments, Oregon -
Department of Fish and wildlife and the U.S. Forest
Service in 1991 and 1992. Develop a set of management :
strategies to use in combination with flow control from
a constructed wetland syster to enhance the habitat of
upper Bear Creek.
5. Analyze Ashland's water conservation program and its
probable effect of. design capacity or the R'WTP and
constructed wetland alternative.
6. Analyze the use of ultraviolet disinfection versus
chlorination in relation to wetlands and water quality
in Bear Creek.
7 . Analyze and quantify the effects of ammonia versus
nitrate discharge from the WWTP on the efficiency and
ASHLAND PARKS AND RECREATION COMMISSION
CITY HALL ASHLAND, OREGON 97520 488-5340
PARK COMMISSIONERS: �.� �f, KENNETH J.MICKELSEN
PATRICIA ADAMS Director
ALLEN A.ALSING
TERICOPPEDGE p4EGOa •-
THOMAS W. PYLE
WES L.REYNOLDS
July 14, 1993
Mayor Golden and City Councilors
City of Ashland
Ashland, Oregon 97520
Honorable Mayor and Councilors:
If the Ashland City Council chooses the wetlands option for a
sewage treatment facility, the Ashland Parks and Recreation
Commission would like to be involved in the recreational planning
for the area.
Sincerely,
po"."
Patricia Adams, Chair
Ashland Parks and Recreation Commission
Tp
cc: Steve Hall
Gary Schrodt
2:NISC-9J�A61'LND.93
Home of Famous Lithia Park
CITY OF ASHLAND
DEPARTMENT OF PUBLIC WORKS
DECISION MATRIX
ASHLAND FACILITY PLAN
JULY 14, 1993
ITEM OPTION 1-A OPTION 3-A OPTION B-1 OPTION B-3
CONSTRUCTION $15,936,000 $17,961,000 $15,715,000 $22,505,000
CITY MAINTENANCE $ 11,000 $ 505,000 $ 505,000 $ 505,000
ADDITIONAL MAINTENANCE $ 553,000 $ 399,000 $ 274,000 $ 316,000
TOTAL MAINTENANCE $ 564,000 $ 904,000 $ 779,000 $ 821,000
TOTAL 20 YEAR COSTS $22,301,000 $27,918,000 $24,628,000 $30,795,000
MEET STANDARDS? YES YES ALL BUT P0, ALL BUT P0,?
THE FOLLOWING ARE RATED ON
A SCALE OF 1-5,5 BEING THE
BEST RATING.
ENVIRONMENTAL BENEFITS 0 3 5 5
CERTAINTY OF SUCCESS 5 3 0 2
EASE OF IMPLEMENTATION 5 3 2 3
EASE OF OPERATION 5 3 3 2
p -
4 of ASN
EGO
July 13, 1993
�II: Brian Almquist, City Administrator
rIItti: Steven Hall, Public Works Director,.
p�1YU;Ptt: Large Wetlands Option
ACTION REQUESTED
City Council oomder the attached report for a 90-acre wetlands prepared by Dr. Gearhart with the other options
proposed by Brown and Caldwell and Woodward-Clyde.
Staff still recommends adoption of the phased or staged option
B-1, as per the Woodward-Clyde facility plan addendum.
BACKGROUND
At the last.meeting, the City Council asked Dr. Gearhart to provide the City Council with a large wetlands option
with limited improvements to the Ashland wastewater treatment plant(W WTP)based on the request of the
Ashland Wetlands Coalition.
The attached report is the result of that request of Dr. Gearhart.
Dr. Gearhart and John Holroyd will not be in attendance because of prior commitments. John Davis from
Woodward-Clyde and Terry Gould from Brown and Caldwell will be available at the meeting.
COMMENTS
While I realize that Dr. Gearhart did not have sufficient time to put the report in a manner he might prefer, I
must express some comments and concern about the document.
The cost figures used in Table 3,page 7 are lower than those produced by Woodward-Clyde. In addition,
operation and mainb�nance costs and total capital costs are rat included in the neport. John Davis is reviewing the
costs in Dr. Gearhart's proposal and will place them in the same format and cost basis as the other options so a
comparison can be made between the four options.
I have a concern about apparent inconsistencies in the projected phosphorous and ammonia load required from the
WWTP. I have HIGHLIGHTED words for emphasis.
Page 5,System Components,first bullet, "the[minor]upgrade would include improvements to produce an
ammonia effluent from the plant of 6 mg/1."
Page 5, Compliance with Standards, second sentence, "Source control for phosphorus COULD reduce the
phosphorus concentration from the treatment,plant to 2.3 mg/l."
Large Wetlands Option
July 13, 1993
page 2
Page 7, The Role of Free Surface Constructed Wetlands for Ashland, "2. Given an ammonia level of 2
mg/l from the secondary treatment ..... 4. .... will reduce a secondary treatment system effluent of 2 mg/l
phosphorus ......
Page 10, Implementation Strategy-Phased Implementation, first paragraph, 7th line, "It is ESTIMATED
that the phosphorus source control [WWTP influent] can reduce influent levels of phosphorus to 3-4 mg/1."
and 11th line, "A source control target of 3 to 4 mg/1 influent of total phosphorus has been used in this
analysis. A more aggressive campaign COULD POTENTIALLY reduce this level another fifty percent.",
second paragraph, line 3, "We have ASSUMED that the existing 2 mg/I removal of phosphorus or 32
Ibs/day will apply in the upgraded treatment plant."
Page 21, last paragraph, line 5, "IF effluents from a treatment plant were in the range of 1-2 mg/l it is
POSSIBLE that constructed free surface wetlands COULD be used to remove phosphorus in the growing
season that would meet the phosphorus limiting concentrations in receiving streams or estuaries."
John Holroyd and Terry Gould (Brown and Caldwell) are out of town so I spoke to Steve Celeste. I asked
Steve if the minor upgrade could produce a consistent 2 mg/I ammonia and phosphorus effluent quality.
He indicated that without nitrification (major upgrade), the WWTP would not consistently produce
ammonia at the 2 mg/1. Similarly, he indicated the ability of the plant to produce a 2 mg/I phosphorous
consistently during the summer months would be difficult.
I am trying to make contact with John Davis to see if he concurs with Steve Celest's comments.
Dr. Gearhart indicated it takes 2 years for a constructed wetland to meet projected removals. This is not
indicated in his report.
Although rather nit-picking, on page 2, Ashland's Goals and Concerns, 6th paragraph, first line, I don't
believe that the Ashland Wetlands Coalition are "representing the citizens of Ashland."
Page g, third paragraph, 7th line, "approximately 30-40 acres for treating NPS [non-point sources] of
contamination in the Bear Creek watershed." There is very little discussion or specificity to the
recommendation such as where, how and how much. NOTE: Just received a fax from George Waller on
this issue and it is included in your packet. .
Page 5, System Components, first bullet, line 3, "The existing effluent chlorination system would be
abandoned and replaced with an ultra-violet light disinfection system." Both Brown and Caldwell and
Woodward-Clyde have expressed concerns about the UV systems' ability to consistently meet class IV
effluent standards. Of particular concern is the bacteriological requirements of 2.2 total coloform
organisms per 100 ml. The TID or golf course irrigation options require a class IV effluent.
Large Wetlands Option
July 13, 1993
page.3
Page 6, Table 1, Wetland Alternative B-3, the term "background" for total phosphorus needs to be
numerically defined. The numerical "definition" is listed on page 7, paragraph 5, "In a 60-acre wetland,
phosphorus levels would be between 0.05 and 0.10 mg/1 during the growing season." These removals are
based on a rapid infiltration site which I don't believe the costs are factored in to the cost,table. Dr.
Gearhart has indicated that the growing season is generally June, July and August.
Dr. Gearhart is proposing that water saved through water conservation be used to supplement low flows in
Bear Creek. See Page 6, 1st paragraph, 7th line, "Water saved in Ashland's water conservation program
WOULD REMAIN as low flow augmentation to Bear Creek during these times also." and page 9, lower
left hand box, 4th item, "Conservation/Reeder reservoir management, release through Ashland Creek."
The intent of that "new source" of water is for potable use in the City of Ashland. If that is used in .
Ashland Creek for make up water in Bear Creek, Ashland would have to pump more TID water to the
plant for treatment and increase the amount of treatment. This is not an acceptable recommendation.
On page 8, first.and second full paragraphs, Dr. Gearhart refers to using the "Billings Marsh site and
Wright's Creek site" for part of the wetlands treatment system. During the early discussions of potential
sites, it was noted that all, or at least major portions, of these two sites were required for the proposed
golf course.
Page 11, second paragraph, 6th line, "This system would have sufficient capacity to remove phosphorus at
this level for 5-7 years if only summer wastewater flows were processed." This proposal is for year-round
processing. Also, what has to happen after 5-7 years' use? Does the wetland have to be harvested,
reconstructed or ??? If year-round treatment is required, what will the lifespan of the wetlands be? What
are the associated costs of operating and maintaining the facility?
Page 17, last paragraph, first line, "An ASSUMPTION of flow in Bear Creek of no less than 10 cfs also
seems justified. ..... It seems very probable that this flow can be accomplished by use of purchased and
already controlled water rights." Ashland is not in the position to make such a statement or commitment.
ADDITIONAL INFORMATION
Pattie Acklin requested a "decision matrix" to be made available for the council. I hope to have that completed
Wednesday morning..
Cathy Golden asked that the existing operating costs for the existing plant be separated from the total costs of the
proposed improvement. This will be available prior to the council meeting.
• copy of Marc Prevost's memo on his conversation with Karl Anuta (NEDC) last Tuesday is attached.
• copy of Mr. Anuta's response to the "phased" option is attached for your reference.
Large Wetlands Option
July 13, 1993
page 4
I have had a request to present the costs for a WWTP only improvement that would produce a class IV effluent.
I hope to have that cgmpleted tomorrow morning.
A request was made for a brief study of possible ways to mitigate odors at the existing plant. Also attached is a
letter from Chuck Zikefoose of Brown and Caldwell.
SUR milW 1ndsU0p6m.mem
cc: Marc Prevost, RVCOG
John Davis, Woodward-Clyde
Terry Gould, Brown and Caldwell
Gary Schrodt, Ashland Wetlands Coalition
encl: Report
Supplement to Report
Prevost Memo
Letter, Hall to Anuta
Letter, Anuta to Hall
Zikefoose WWTP Odor Control Report
+1-707-826-3616 ENUIRON RES ENGR 812 P02 JUL 13 193 09:16
40M SOURCE CUN1"RUL Ue WA' LK POLLUTANTS
Source control of pollutants in the water is an extremely important management tool for
improving Bear Creels Habitat. Like water conservation, source control will affect other aspects
of water management. Source control can include activities such as requiring pre-treatment of-
water before industrial release into the sewer, removing phosphorus from cleaning products
destined for the sewer,removing the contribution from garbage grinders._Generally detergents
used in laundry, showers, and dishwashers account for approximately 85%,of.the phosphorus in
typical wastewaters. Sonya control efforts across the board in these areas could significantly.
reduce phosphorus loads io the W WTP. The effect of sonrce control'of phosspphoms on treatment
plant design and operation is discussed fully in Chapter 6,and solaces of pollutants in the waste
water flow are compared in Table 4K 5.1
Table 5.1 Mass loadings(mg per day per capita),in ppm per Use,from Individual Sources
,ShawS Lalm a- Dishes nwhpre Grinders
Use Per Day 4 • 1 2 1.14 M4
BOD 23,600 11,667 7,700 13,444 47,504
TSS 30,800 11,325 5,889 6.722 66,101._
Numogen 4200 2.000 3.000 2.995 12,742
Phosphorus 340 IS00 1.812 1.551 __501
%Pbosphonu - 59 262 31.7 27.1 8 7
4M PPS MARSHES ALONG TRIBUTARIES
Tributary water can be used to improve the habitat of Bear Creek in at least two ways.
First, the tributaries can be restored, thus,removing pollutants, lowering temperatures, and
increasing flows into Bear Creek. Secondly, marshes can be constructed along tributaries to
partially treat tributary water and to store.water for use in timed release strategies.
In the 1981 study by James hL Montgomery,Inc. for RVCOG entitles Fcoll-jifiryStudy
of Bear Creek C*r_eenway Pasdyr,Tteatrn r Svejem„ 8 sites for non-point marshes and ponds
were identified within the immediate study area for this paper. (Montgomery.3981). Two of -
these sites were given high priority status, Ashland Pond and Beagle Mill Pond. This study
indicates that Ashland Pond can be used as a treatment system for Ashland Creek. There has
been some work on utilizing this capacity of Ashland Pond and waters from Ashland Creek are.._
directed through the Pond under certain circumstances.
Beagle Mill Pond, the second site given highest priority, is a 14 acre site located west of
Mountain Avenue south of Bear Creek. This site could treat waters•from a small Bear Creek
33
+1-707-026-3616 ENVIRON RES ENGR 612 P03 JLL 13 '93 09: 16
tributary and from the storm water drainage ditch along Mountain Avenue (James'Montgomery
1981) .
Another site identified in the Montgomery study is described as Pearson Property Marsh,
and located at the southeast edge of Ashland off E. Main Street. This is part of an historical
marsh area along the northern edge of Bear Creek where I-5 crosses Bear Creek This site was
identified in the Montgomery report as moderate priority site, and it was noted that the owner
was interested in gravel mining, at the time of the study.
To assess the efficiency of a NPS marsh to help enhance the habitat of Bear Creek, a
simple design has been developed for an available site. This marsh would be located at the site
mentioned above, north of Bear Creek near where Bear Creek crosses 1-5 north of the airport. It
would help treat poIlution entering the system via Walker Creek, Neil Creek, and Emigrant
Creek. This site is near the Airport and open water habitat attracting large birds such as geese
should be avoided. A dense emergent marsh, however, would not attract this type of bird and
would accomplish treatment and storage functions.
The waters from Bear Creek would enter this marsh,pass through the marsh, and then be
returned to Bear Creek very near the same location where it was removed To insure that no
barrier to fish migration is formed here, creek flow can be split to allow easy by-pass of the
marsh by migrating fish.
This marsh includes 15 acres of solid bulrush and cattail dominated biotic community. It
is constructed in a way to allow 4 feet of water to be stored in the emergent plant acreage. It also
has a settling area which collects the bulk of the sediMent trapped in the system and allows
regular removal of this material by use of front end loader. or simile[equipment.
This marsh has 45 acre/feet of storage. At a typical Bear Creek flow of 30 efs during
phosphorus compliance period, this marsh would.allow a detention time of over 18 hours.
During this time, phosphorus and turbidity would be reduced. At a more critical flow of 10 cfs,
this marsh would offer over thwo days detention time.
Another site with potential to treat tributary water is along Ashland Creek just upstream
from the treatment plant. A marsh similar to the one described above would treat waters from
Ashland Creek before it enters the Bear Creek System. This marsh would be smaller(10 acres),
but could include mote open water areas and have a similar detention time to the marsh described
above.
4.5.7 TRIBUTARY RESTORATION
Tributary restoration consists mainly of fencing grazing livestock out of the watercourse
and riparian zones adjacent to the creek and by planting native species in the fenced zone. AIM
bye 5. U shows the expected effect of tributary restoration on phosphors levels in Bear Creek
� � _ �d4
"� 0� �� --- AL L E ; 155 S. Second Street
• P.O. Box 3275
Council of Governments Central Point, OR 97502
. . aa:aa,.cs"nn-sviuw.w::.,w,.w..c;:.s."^.rzn�......_-,.merv,,..xrn.. ummaaewrjammmss-�r•.+...�n.:...,.:,.carmv^..-e.e.;sm"wre:.,..
.ranmaxasc� o
503=664-6674
6 July 1993
Ashland City Council Members
City of Ashland
Ashland, OR 97520
RE: Wastewater Facilities Plan Addendum, June 1993
Dear Council Members:
At 4:30 P.M. tonight I phoned and talked with Carl Anuta of Northwest Environmental Defense
Council (NEDC) to discuss his thoughts on the City of Ashland's staff recommendation to the
City Council that they adopt the staged option of B-1. I read portions of the document to Mr._
Anuta and specifically asked him how he thought NEDC would react to such a proposal.
Below is my interpretation of my discussion with Mr. Anuta:
Mr. Anuta explained that he is aware of the problem the City of Ashland faces with trying to
meet water quality standards in Bear Creek while at the same time trying to maintain critical
summer flows. He noted his understanding of how the city's wastewater flows are an important
component of creek flow during most of the summer low flow period. _
In response to my question, Mr. Anuta noted that if the City were to argue whether DEQ used
best science in developing their phosphate criteria of 0.08 mg/1 then "NEDC would not be very
sympathetic to this argument." However, if the city were to state that because of their unique
situation (in that their wastewater is necessary to maintaining the flow in Bear Creek) they
decided to take a staged approach in their facilities plan as an honest effort to meeting the water
quality standards while trying to maintain creek flows, then NEDC would be inclined to
recognize this as a "good faith effort." He stated that "NEDC recognizes Ashland's need for
creative solutions" in meeting the problem.facing them and "NEDC does not support meeting
water quality standards by simply removing the water.from the creek and sending it to
Medford."
Mr. Anuta stated that NEDC could support DEQ in allowing the city to undertake this staged
approach provided that this is an honest effort to meet the requirements of the Clean Water Act.
He made this statement even though I had already explained to him that there is a good
possibility that the wetlands might not fully meet the 0.08 mg/1 phosphate allocation.
PRINTED ON RECYCLED PAPER.
CITY OF ASHLANDY CITY HALL
ASHLAND,OREGON 97520
telephone 00C10 503)X82-3211
July 7, 1993
Mr. Karl G. Anuta
Jolles, Sokol and Berstein, P.C.
721 S.W. Oak Street
Portland, Oregon.97205 .
Re: Ashland Facilities Plan
Dear Mr. Anuta:
Thank you for taking the time to speak with me today about Ashland's proposal for a phased
or staged construction option to meet mandated instream standards imposed by the DEQ and
EQC.
Attached is a copy of the Ashland Wastewater Facilities Plan Addendum that outlines several
options the Ashland City Council is considering. The options include the use of constructed
wetlands as a major component of the wastewater treatment plant (WWTP) upgrade.
I appreciate your willingness to meet with the City of Ashland to discuss our proposal as
your schedule will allow.
If you have any questions about the plan, please contact John Davis at Woodward-Clyde
Consultants in Portland (222-7200) or myself (482-3211, cellular 944-3389).
Sincerely yours,
Steven M. Hall, P.E.
Public Works Director
SMH:m\Sea<r\K71udsUoma.N -
cc: Rob Winthrop, City Council Liaison
John Davis, Woodward-Clyde Consultants
Marc Prevost, Rogue Valley Council of Governments
encl: Facilities Plan Addendum
JOLLES, SOKOL & BERNSTEIN, P.C.
ATTORNEYS AT LAW
BERNARD JOLLES 721 SOUTHWEST OAK STREET TELEPHONE
LARRY N.SOKOL PORTLAND,OREGON 87205-3751 (503) 226.6474
HARLAN BERNSTEIN
MICHAEL T.GARONE '� �(�(�-(((('''-��� FACSIMILE
EVELYN M.CONROY• �� !1 Ii ( (503) 228.0836
. n.�. ! c .- mil
KARL G. AN UTA• -
�li
ALSO MEV.[R OI
WASHINGTON STATE CAR July 8, 199 JUL 0 '
9 1993c!�
LJ 'L3LJ
Steve Hall II
Public Works Director
City of Ashland
Ashland, OR 97520
VIA FAX 488-5311
RE: Bear Creek TMDL 6 Ashland Facilities Plan
Dear Steve:
Thanks for forwarding a copy of your plan. It has some .
interesting ideas.
It appears I will be in trial all next week.
Consequently, I will not be able to meet with you then. I
should be available the following week, if you think it, would
be useful to get together here. I am open on Monday afternoon
and all day Tuesday. I would be happy to give you an hour or
two during either period.
As I told you, NEDC favors creative solutions to the water
quality-water quantity problem on Bear Creek. How to best mesh
flow with water quality cleanup requirements is a difficult,
but not presumably insurmountable challenge. However, NEDC
would oppose any approach that is focused on disputing (either
now or in the future) DEQ's "science" in setting a particular
Waste Load Allocation. The idea is to come up with a creative
way to clean up, not to challenge the necessity of a cleanup.
In our discussion, you indicated that the proposed phased
approach would involve a study of Bear Creek. Such a study
would undoubtedly be useful, but only if it is an objective
study of what is there and what can be done to make it better.
A study which has as either short- or long-term goals, a
challenge to DEQ's conclusions on TMDL limits is not
acceptable. The study outlined by Woodward-Clyde in your
current Addendum edges in that direction, and is, therefore, of
concern. This could probably be fixed with appropriate
instructions on the scope and purpose of the study, fashioned
by DEQ.
Steve Hall
Page 2
July B, 1993
I hope this makes NEDC's initial thoughts on the issue
clear. I look forward to working with you further. If you
have any questions, please do not hesitate to contact me.
Sincere
Karl G. Anuta
KGA:
c: Marc Prevost, Rogue Valley Council of Govt.
Neal Mullane, DEQ Water Quality
• I pp
BCBrown and Caldwell, tl,
Consultants t, JUL 06 1993
9620 S.W.Ba bar Oomevdrdv,
Suite 200 1
Porto",OR 97219.6041 ---
(503)244-7005 ----
FAX(503)244-9095 --
July 1, 1993
Mr. Steve Hall
Public Works Director
City of Ashland
20 East Main Street
Ashland, Oregon 97520 13-4384.
Subject: Ashland Wastewater Treatment Plant Odor Control
Dear Mr. Hall:
This letter identifies potential odor sources at the existing treatment plant and discusses how
the recommended improvements for the on-site treatment alternative would,significantly
reduce the number of potential odor sources. Additional steps that could further reduce odor
sources are also discussed. It is important to note that whether or not these potential odor
sources within the plant would cause noticeable odors outside of the plant boundaries is-
dependant on many factors including meteorological conditions, influent wastewater
characteristics, distance of the odor sources to the plant boundary, and even landscaping and
topography of the plant site. Additional study would be required to gather site specific .
information, set odor design criteria, and determine the need for and effect of additional plant -
enhancements.
Potential Odor Sources at Existing Treatment Plant
Our review of the existing treatment units at the plant shows that the following units could be
potential odor sources.
Influent Pumping Station. The influent pumping station is located just outside of the plant
boundary. The pumping station wet well is ventilated by a fan that discharges to the , . ,
atmosphere. The wastewater in the wet well apparently has dissolved,oxygen content such
that sulfide odors are not formed._ There is a slight musty smell normally associated with
wastewater; however, there are no nearby residences that would be affected by this odor.
Headworks. Two influent force mains,and one gravity interceptor enter the headworks
influent channel. The facilities plan states that,there,can be-significant turbulence in this
channel. If sulfides are present in the wastewater, the turbulence could cause odorous gases
such as hydrogen sulfide and reduced organic sulfur compounds to-be released (or stripped)
from the wastewater into the-atmosphere. At present time, the wastewater apparently has a
dissolved.oxygen content such that sulfide odors are not formed. Additional investigation
would be required to determine if there are times when sulfide odors'could be present
particularly during,hot weather.
Mr. Steve Hall
July 1, 1993
Page 2
The existing "Detritor" grit removal tank has overflow weirs to maintain a relatively constant
level in the tank. Effluent from the tank cascades over the weir and into two parallel
channels. Sulfide odors, if present, could be released at these locations due to the turbulence.
Grit that is removed from the wastewater is dewatered in a screw-type conveyor and collected
in 55-gallon drums" The dewatering facilities are a source of odor since there. is a buildup of
solids along the conveyor flyghts. The storage drums are covered and therefore are not
normally a major odor source. A mist system has been installed near this location to mask
odors with vanilla deodorizer. The transfer of drum contents does produce odors, it is
advisable to add lime to the contents if stored for more than 48 hours.
The two channels each have a banninutor which shreds rags and plastic material and returns
this material to the wastewater stream. Turbulence at the barminutors could provide for
release of sulfur odors if present. Since material is returned to the wastewater rather that
removed, there would not be any odors caused by solids handling at this treatment unit.
Primary Clarifier. During summertime operation several factors could cause the primary
clarifier to generate significant levels of odors. Reduced flows during dry weather will
provide long detention times in the primary clarifiers and the warmer temperatures cause a
high level of activity in the bacterial population in the primary clarifier sludge. Some odor
release could occur as gaseous compounds are released from the sludge blanket in the clarifier
and bubble to the surface. Additional odors could be released due to turbulence caused by
the wastewater cascading over the clarifier weirs. At this time, the odors at the primary
clarifier appear to be relatively minor despite the potential for formation of odors. This
condition is predicted to worsen as loading increases.
The clarifier's scum pit has a grated cover and is a source of odors during warm summer
months. Even daily pumping of the pit would not normally be enough to eliminate the
potential for odor.
Aeration Basins. If dissolved oxygen concentrations are maintained in the aeration basins,
sulfur compounds will be quickly oxidized and sulfur odors will not occur from these basins
and downstream processes. However, volatile organic compounds (VOC) will be released to
the atmosphere due to the agitation caused by the aeration equipment especially mechanical
aeration equipment as currently exists at the plant. Possible future regulations could restrict
the emission of VOCs and require covering of the aeration basins. These regulations are
currently planned for large metropolitan areas and may not apply at this location. Low
dissolved oxygen content iii the summer will cause both odor potential and reduced biological
efficiency.
One of the existing aeration basins is currently used for storage of aerobically digested
sludge. There is no aeration equipment for maintaining aerobic conditions in the basin and
the sludge has gone septic. Currently, this is a major source of odors at the plant. The basin
will be pumped out
Bmwn and Caldwell
Consultants
Mr. Steve Hall
July 1, 1993
Page 3
Secondary Clarifiers. As mentioned above, dissolved oxygen concentrations'in the
wastewater downstream from the aeration basins will prevent the release of sulfur odors.
Therefore, the turbulence at the effluent weirs of the secondary clarifiers should not cause
significant odor release. The scum pit adjacent to the clarifiers also does not appear to be a
source of odors at this time.
Chlorine Contact Tanks. Currently, the chlorine contact tanks are alternately drained and
cleaned every other week and the effluent is pumped back to the headworks. There are odors
released during the cleaning of the tanks due to algae growth.
Sludge Digestion. Both aerobic and anaerobic digestion are used at the treatment plant. In
general, the primary sludge is digested anaerobically and the secondary sludgetis digested
aerobically. The anaerobic digestion process is not expected to release odors. Occasionally
the flame at the waste gas burner goes out during high wind which allows the release of
gaseous odors.
The aerobic digestion process can release significant odors particularly during the decanting
process and during periods of high loading.
Sludge Storage. The plant has a modified Imhoff tank that is used for aerobic and anaerobic
sludge storage. The tank is covered and odors are contained within the tank.
Sludge Dewatering. Sludge is currently dewatered in sludge drying beds where the sludge is
spread out in a thin layer and allowed to dry. Obviously, this process can produce odors
which at times, particularly in the spring, could be significant.
Conditions After Improvements Recommended in the Facilities Plan
The facilities plan suggests that a viable alternative for providing for the treatment of
Ashland's wastewater would be on-site treatment at an expanded plant with winter discharge
to Bear Creek and summer effluent spray irrigation. The recommended improvements for this
alternative would significantly reduce the number of potential odor sources at the plant.
Additional improvements could be implemented if additional study shows that remaining
potential odor sources would cause odors.outside of the plant boundaries! Each treatment
process is discussed below.
Influent Pumping Station and Headworks. As discussed above, the influent pumping
station does not pose an odor problem. However, the grit dewatering and storage facilities
are known odor sources at the headworks. A building could be constructed over these
facilities. The building would be ventilated to provide for safe working conditions and the
foul air would be scrubbed of the odorous compounds by either chemical, adsorption, or
biological processes. These improvements will be added to the recommendations in the
facilities plan.
Brown and Caldwell
Consultants
Mr. Steve Hall
July 1, 1993
Page 4
If additional study shows that sulfides are present, areas where there are turbulence could
allow sulfide odors to be released. This would require that additional channels be covered
and ventilated to prevent corrosion. An alternative would be to provide upstream treatment in
the collection system. This could include chemical addition, such as chlorine or iron salts, to
oxidize hydrogen sulfide. These chemicals would not oxidize all odorous compounds and
some odors would remain.
Primary Clarifier. If additional studies show that the primary clarifier could be a source of
odors during dry weather flow periods, the clarifier would need to be covered and the foul air
routed to an odor treatment system. A flat cover on the primary would be the most viable
option since it would minimize the amount of foul air to be treated. An interim step might be
covering the effluent launder. The scum pit should be covered with a removable hatch or
plate to contain odors as part of the recommended improvements.
Aeration Basins. The facilities plan recommends that additional aeration basins be
constructed to increase capacity and that full floor coverage fine bubble diffusion equipment
replace the mechanical aerators in the existing tank. These improvements would significantly
reduce the potential odors from this process. If future regulations are enacted to require the
reduction of VOCs, the basins would need to be covered and the foul air treated.
Secondary Clarifiers. As discussed above, the secondary clarifiers do not pose an odor
problem.
Chlorine Contact Tanks. Odors are present during the draining and cleaning of the chlorine
contact tanks. The odors are primarily due to the algae growth. Continued regular cleaning
of the tanks prior to severe algae growth or buildup of secondary solids should keep the odors
to a minimum. Possibly the tanks could be covered to reduce algae growth; however, the
covers would make cleaning of the tanks more difficult.
Sludge Digestion. The recommended improvements include a new anaerobic digester. The
existing aerobic digester would be taken out of service. These improvements would eliminate
the potential odors from the sludge digestion process. .
Sludge Storage and Dewatering. An off-site facultative sludge lagoon (FSL) would be
constructed as part of the recommended facilities including a sludge pumping station and
force main to convey the sludge to the lagoon. A properly designed and operated FSL does
not have significant odors since a water cap is maintained over the stabilized sludge. The
solids in the FSL would be thickened in the lagoon such that additional dewatering would not
be required. Some odors would occur during sludge dredging operations; however; the odors
should not be a problem since the solids would be very stable and the FSL would be in a
remote location.
Brown and Caldwell
Consultants
Mr. Steve Hall
July 1, 1993
Page 5
Additional Improvements i
The improvements recommended in the facilities 'plan will eliminate the most severe odor
problems at the existing plant. The grit dewatering and storage area at the headworks will be
enclosed and the air scrubbed of the odorous compounds.
Until the recommended improvements are constructed, there will be treatment units at the
plant that will produce odors. The odor masking system at the headworks should remain in
service until an enclosure is constructed. A temporary cover should be installed over the
primary clarifier scum pit. The existing aeration basin that is currently being used for storage
of sludge will eventually be pumped out; however, a temporary inexpensive cover could be .
installed over the tank to reduce odors until the tank is cleaned. Light weigh t covers could
also be installed over the chlorine contact tank to reduce algae growth and reduce odors
during cleaning. Lime or soda ash should continue to be added to the sludge drying beds to
reduce odors when required.
Additional odor sources that could remain after construction of the recommended facilities
include areas of wastewater turbulence at the headworks and the primary clarifier. Additional
study would be required to determine,if sulfides would be released in these areas. The
chlorine contact tanks will require continued maintenance. Also, control of VOCs would
require the covering of the aeration basins if required by future regulations.
The available treatment options for reduction of odors from foul air ventilated from covered
areas would include chemical, adsorption, and biological processes as described below..
Chemical Scrubbers. Chemical scrubbers include recirculating liquid packed bed scrubbers
and atomizing mist systems. Odorous air is passed through a spray of chemical solution
designed to remove the odorous gas constituents before discharging the air to the atmosphere.
This alternative provides good removal efficiencies and is very economical. The disadvantage
of this alternative is that there is a potential for a chlorine-like odor in the treated air and
future regulations could control the emissions of these combined chlorine compounds. A
second stage system consisting of a packed bed with hydrogen peroxide to oxidize the
chlorine odors or an activated carbon adsorption system may be required.
Activated Carbon Adsorption System. Activated carbon adsorption has been used
extensively in wastewater treatment plants for odor control. Odorous air is passed through a
bed of activated carbon and odorous constituents attach to surfaces within the pore spaces of
the carbon. This system has a capital cost similar to chemical scrubbers. The operation and
maintenance costs are high due to the need for high head fans and the costs associated with
carbon regeneration. If additional study showed that only the grit handling area of the
headworks required treatment of odors, the activated carbon adsorption system would be a
good choice and is what will be included in the facility plan recommendations.
Brawn and Caldwell
Consultants
Mr. Steve Hall
July I, 1993
Page 6
Biological Systems. Biological systems can be either liquid-based or have bulk-solid organic
media. The bulk-solid organic media systems have been used during recent years and are
proving to be very economical and have good removal efficiencies. The odorous air is routed
through a media composed often composed of bark chips, compost, and organic peat.
Crushed oyster shells are often added for pH adjustment. Odorous compounds attach to the
surface of the particles and are eventually oxidized by biological organisms. A humidifier is
required for the foul air intake and a sprinkler system may be required above the bulk media
in order to insure adequate moisture for biological activity. The hydrogen sulfide levels in
the foul air must be low enough so as not to harm the organisms in the media. Therefore,
additional testing would be required to estimate foul air characteristics and determine the
effectiveness of this system. This method is worth considering because the overall capital
cost could be one third to one half the cost of a chemical scrubber system. Also, the system
uses biological processes rather than chemicals and is constructed of readily available
materials.
Further Action
This letter report was prepared to briefly describe the potential odor sources at the existing
plant, the significant reductions of odor sources that would be attained when the
recommended improvements are constructed, and additional improvements that could be made
to further reduce odor sources if required. Additional study would be required to determine
the need for and effectiveness of additional improvements. The additional studies would
include gathering of meteorological data, testing for dissolved oxygen and sulfides in the
wastewater, and testing of sulfides and other odor constituents in the atmosphere at the
various process units of concern. Please contact us if you have any further questions about
odor control methods at the plant.
Very truly yours,
BROWN AND CALDWELL
Chuck Zi e oo
Regional epartment Manager
BKP/CSZ:jIj
Bmwn and Caldwell
Consultants
ASHLAND WASTEWATER FACILITIES PLAN ADDENDUM
SUPPLEMENTARY INFORMATION
BACKGROUND
The originaal wastewater faccilities plan addendum was precipitated by an extra ordinary .
meeting of the city council of Ashland, Oregon, in September, 1992. The City was under a
Stipulation and Final Order from the State of Oregon Department of Environmental Quality
(DEQ) to submit (in less than four months) a final facilities.plan for the City's wastewater
treatment plant(WWTP). After 2 years and a quarter million dollars spent,the planning process
was in disarray, and the mandated deadline was rapidly approaching. The upgrade alternatives
which had appeared to be right on track had suddenly become perceived as making little sense.
This was due to a series of small and large events, which together changed the way the
City decision makers'perceived the treatment system problem and the possible:solutions. Some
of these events are described below.
Shortly (approximately 3 months) after the original facilities plan study (Brown and
Caldwell, 1991) was accepted by the City,in April, 1991, another study, the Synergic Resources
Corporation (SRC) report, was prepared. This report (SRC,1991) was adopted by the City
Council in April, 1992, and it was remarkable in at least two ways. Primarily, it developed a
common sense and economical program whereby the City could save over one-half million
gallons of water per day, by applying water conservation technologies and practices. This
program would allow avoidance or delay in building a new supply water treatment plant upgrade
and would help keep water in the natural tributaries and creeks.
The City eventually did fund the water conservation measures developed in the SRC
report as part of a ten year effort, starting with fiscal year 1992-1993. This was a period of very
high awareness of the continuing drought in the region. The Ashland citizens were quick to
embrace the program.
By the end of 1992 there had been nearly 250 water audits in Ashland buildings, and over
200 water conservation measures had been taken, including installation of 70 ultra-low flow. .
-toilets.`(Wanderscheid, 1993) On January, 1993,there were 535 peoplesigned-up and"waiting for
audits.
- The water flows through-the wastewater treatment plant during 1992 were significantly-
below the flows of previous years, even after accounting for infiltration from the ground into the
collection system during wet years. This reflects the low water use during this time and was due
more to the citizen awareness and volunteer action than to the City's audits and measures, which
had only just begun to operate. This level of use reflects what the citizens are willing to accept
as water conservation sakes, and after the ten year program of water conservation measures
is complete, a great deal more reduction will be possible.
The second event precipitating the need for a wetland alternative study was the awareness
by many in the Ashland community that the treated water from the plant was a resource and a
necessary part of the tributary and creek system flowing through Ashland and along the Bear
Creek. The original facilities plan report recommended alternatives which removed flows from
Bear Creek. This volume of water (approximately 3 cubic feet per second, or cfs) flowing into
the creek 24 hours per day is essential to fish habitat in times of low flow. By the time the City
Council met in late 1992, they realized that one of their goals in the project was to enhance the
habitat of Bear Creek.
i
A third very significant event unfolded during.this time. The Talent Irrigation District
(TID) water exchange potential completely reversed since the original facilities plan was done.
Then (Brown and Caldwell 1991) it was stated that TID was not interested in an exchange, and
therefore it was not considered feasible. Since then TID has embraced the concept of an
exchange or re-use of treated effluent in its system. (TID, 1993) The ability to incorporate TID
exchange into an effluent management program opens up many more possibilities for upgrade.
design, including the possibility of reducing the size of expensive phosphorus removal units.
ASHLAND'S GOALS AND CONCERNS
On October 22, 1992, the Ashland City Council adopted a goal statement regarding the
treatment plant upgrade. This statement embraced the concept of using open surface wetlands
technology for reaching the following goals:
Satisfy Oregon Department of Environmental Quality (DEQ) standards for releases
from the treatment plant.
Replace the volume of effluent removed from Bear Creek .
Support the natural ecology of Bear Creek.
Minimize capital and operating costs of the treatment plant (City Ashland, 1992).
Multi-objective open surface wetlands technology, as described to the City Council by Dr.
Gearheart, is a natural processe, waste-water treatment technology which provides multiple benefits
beyond treating the wastewater. These benefits include wildlife habitat, open space, passive
recreation, environmental education,and many others.
Some details of the City's goals are revealed in the November 9, 1992 request for.proposals
(RFP) for a wetland alternative feasibility study. This RFP states that the City wishes to develop a
set of management strategies to use in combination with flow control from a constructed wetland
system to enhance the habitat of upper Bear Creek. The City also wishes to understand how the
various land uses in the upper Bear Creek watershed contribute to the phosphorus loading in Bear-
- Creek, and how water supply conservation and management will effect treatment plant
design.(Ashland , 1992b).
These proposed wastewater goals indicate a realization by- the City policy makers that
efficient management of the City's water and wastewater necessitates an awareness of the character
of the whole watershed and the activities taking place there.
The Ashland Wetlands Coalition, representing the citizens of Ashland who initiated the City's .
re-consideration of using wetlands technology, seem to be especially interested in habitat,recreation,
and educational objectives, as well as water treatment objectives. Some Coalition objectives, as
stated in their October, 1992 statement include:
Insure that treated water temperature is equal to or less than that of Bear Creek;
Maximize the creation of new wildlife habitat through new wetlands construction;
Develop a treatment facility which creates a scenic wetlands park, wildlife habitat,
and an example for other Oregon cities to follow.
Z
Evaluate the incorporation of storm drain flows from the city through multi-
reservoir open surface wetlands;
Incorporate a possible exchange with the Talent Irrigation District to ensure the
highest quality and quantity of water flows to Bear Creek during dry summer
months (Wetlands Coalition, 1993).
A hierarchal list is shown below. The goal on the top (Meet DEQ standards) is considered
primary priority and is met before the remaining goals are met. The lower goals, also, are to be
satisfied before the goals under them become priority.
1. Meet DEQ Standards
2. Flow and Temperature to Bear Creek
3. Park, Recreational, and Open Space Benefit
4. Water Reuse
Water reuse, although not stated as one of the goals, is the last element in a standard total
watershed approach. Reuse is the other side of conservation, which is the standard way to begin a
total water management program approach.
Potential benefits for the City of Ashland are shown in Figure 1. This concept chart was
constructed from a set of general wetland benefits developed at Humboldt State University for
economic analysis of constructed wetlands. In addition to the goals formally stated by the Ashland
City Counsel and the Ashland Wetland Coalition, other benefits will likely occur and accrue. These
additional benefits include: emergency fire suppression water supply capabilities, economic benefit
from increased tourism, resource (nitrogen and phosphorus) recovery potential, reduction in cost of
conventional portion of upgrade, and Redundancy to WWTP. This latter benefit refers to the
capability to design a marsh system which will store effluent during a treatment plant breakdown,
allowing extra time for repairs, and protecting the creek from spills.
The shaded boxes in Figure 1 are City owned and managed treatment units such as the
existing treatment plant and any constructed marshes or other natural process systems utilized in the
upgrade. These units are described in more detail below. The white boxes below these unit boxes
list the benefits which can-be realized from the treatment units. -The unshaded double-boxes are
-. water management practices other than treatment units, which can be utilized to-meet water quality
goals,.Bear.Creek habitat goals, park and recreation-.goals, open space goals, and resource recovery
goals.
- These treatment units and their function are briefly described here and described in more
detail in a specific design alternative designated alternative B-3. The first unit is the wastewater-
treatment plant (WWTP). At the wastewater treatment plant, water is treated: solids, suspended
solids, and BOD, are removed; ammonia is transformed to nitrate, and dissinfection occurs.
From the treatment plant, water flows to a Treatment Marsh unit. The plant zones in this unit
are 90% bulrush/lemna plant community, and 10% open water community. The treatment marsh unit
may have recirculating capability and water storage capacity. It accommodates recreation trails and
creates bird habitat. If high yield resource recovery (through growing fish, hay, trees, vegetables,
harvestable aquatic plants) is to be utilized, the water entering this stage is particularly suited, as it is
richest in resources. Of the land and water forms for this type of unit, approximately 30% are dikes,
riparian, trails, and access routes; 65% are emergent marsh zones; 5% are open water zones. Benefits
from this unit are shown in Figure 1.
3
1 77 >
w z 3 0 & o € a F
a � . sb �
F. Z F.�• p g gg® 55
.a W Ca 0 w W
EA
es
Fr
WW a
x _
O ¢ A � 6 pe o rt a E
V.
q z H
u
- u u•� W � � t E:
r
.13 s � °
IL
pp �n ��++ i Q o � o g�, gy' ❑❑ � � 45 Q £ a
C /6Q W
'�j v"p eiSq: GG77
• Upo
ODU G'G: A r
m 7G 0
o F
�S v
u o
0
a
> � W a ° R
v 17 s . 'i Q
x a y u
i u � v � a ` �O Q e a Q Fa a
aaaS ° a�Z A�
co in m 0
qu on. $Gn �: E
i
The final unit of the benefit driven wetland design concept is a polishing and storage zone,
designated Habitat Enhancement Marsh and Volume Storage in Figure 1. Storage may be needed to
allow for timed releases into the receiving stream. Treatment continues during the storage period,
and can be enhanced if recirculation is used.
This volume and polishing zone is an opportunity for more ecological diversity. Open water
and marsh areas can be woven with riparian recreational and open space.areas. These zones may not
need to be strictly treatment oriented and, as such, have more latitude for creative design and
function. Timed water releases from these areas may play an important part in the developing water
management strategy.
At a meeting on 6 July, 1993 the Ashland City Council directed the WCC team to provide
information on an alternative wastewater management system suggested by the Wetland
Coalition. The alternative would involve the use of a large constructed treatment wetland (100-
150 acres) in combination with the existing treatment plant. Such an alternative was considered
earlier in the analysis but was rejected as less advantageous than other available alternauvoa.
Information on the alternative, is provided below. It is referred to as Wetlands Alternative B-3.
For the purpose of this alternative we have designated 90 acres for treating effluent from the
secondary treatment and approximately 30-40 acres for treating NPS sources of contamination in
the Bear Creek watershed.
SYSTEM COMPONENTS
The components of wetlands alternative B-3 would be as follows:
• The existing WWTP would receive a minor upgrade. It would be
modified to operate reliably and accommodate projected future flows until
2015. The existing effluent chlorination system would be abandoned and
replaced with an ultra-violet light disinfection system. The upgrade would
include improvements to produce an ammonia effluent from the plant of 6
mg/l, and also immprovements to the sludge handling system made
necessary by the U.S. EPA's new sludge regulations.
• A multi-celled constructed wetland with a water surface of 60 acres would
be built downstream of the upgraded plant.
• Discharge to Bear Creek would not be stopped.
• Total watershed management strategies including water conservation and
phosphorus source control, will be utilized.
COMPLIANCE WITH STANDARDS
Effluent quality produced by Alternative B-3 is compared to effluent limits for discharge to Bear
Creek in Tables 1 & 2. Source control for phosphorus could reduce the phosphorus
concentration from the treatment plant to 2.3 mg11. Water conservation would reduce the design
flows of the treatment plant to 1.8 to 2.0 MGD. The combination of the two could reduce the
phosphorus load from the treatment from 80 lbs/day to 26 lbs/day.
S
TwABLE 1 Compliance with Summertime Standards
Allowable
Effluent Water Quality (mg/1)
Concentration
Constituent (mg/L)
Wetland Wetland
Wetland Alternative B-1 Alternative B-2
Alternative
B-3
Toml Pho horns 0.08 background 2.1 2.1
CUbom=us BOD 3.0 <3.0 3.0 5.0
P.GLrtxmc;cous son and Nitrogenous 6.75 <6.0 5.17 45.5
BOD
Ammonia 0.55 0.25 0.5 9.3
Residual Chlorine 0.025 0.0 <0.01 <0.01
TABLE 2 Compliance with Wintertime Standards
Allowable
Effluent Water Quality(mg/1)
Concentration
Constituent (mg/L)
Wetland Wetland Wetland
Alternative Alternative B-1 Alternative B-2
B-3
Total Phosphorus no standard 2.1 2.1 2.1
Carbonaceous BOD <7.8 3.0 3.0 5.0
Carbonaceous BOD
and Nitrogenous 7.8 7.3 5.17 45.5
BOD
Ammonia 1.88 1.0 0.5 9.3
Residual Chlorine 0.021 0.0 <0.01 <0.01
Because the storage available in the wetlands-would be large, the city would have the option of
discontinuing discharge to the creek when effluent limits cannot be met during the entire
commpliance period. Usually, the most stringent criteria occurs when the wetland is performing
at high rate in terms of treatment, and wetland effluent can be used to augment the creek during
these times. At other times, the practice of holding back treated effluent from Bear Creek will
have to be accompanied by flow augmentation if a base flow of 10 CFS is to be maintained in
Bear Creek. Water saved in Ashland's water conservation program would remain as low flow
augmentation to Bear Creek during these times also.
ESTIMATED COSTS
The estimated capital costs of Alternative B-3 are shown in Table 3. The feasibility and cost of
alternatives that include wetlands are subject to some uncertainty because the favored wetlands
sites have not been subject to a detailed geotechnical analysis. Borings will need to be taken to
determine the depth to rock at various parts of the sites. Until such an analysis is performed,
some doubt about the constructability of wetlands at the preferred site remains.
TABLE 3. CAPITAL COSTS OF ALTERNATIVE B-3
A. Influent Sewer 100,000
B. Intermediate Pump Station 1 @ 200,000
C. Force Mains 1 @ 200,000
D. Wetlands (90 total - 60 wet) 1,303,500xo 3,128,400
25
E. Outlet Works 325,000
F. Outfall 236,300
G. Electrical/fencing/roads/seeding (90-60)-Item D 708,000
H. 90 acres @ 5,000 450.000
Subtotal $5,345,700
Total x 1.1 $5,880,270
THE ROLE OF FREE SURFACE CONSTRUCTED WETLANDS FOR ASHLAND
1. Wetland temperatures will be 5-70C cooler than the stream during the hottest months of the
year. This would result in a 3-40C reduction in the stream temperature downstream from the
discharge.
2. Given an effluent ammonia level of 2 mg/1 from the secondary treatment, the ammonia level
will be less than 1.0 mg/1 in winter and 0.25 mg/I in summer in a wetland of 25 acres. In a
wetland of 60 acres, an effluent ammonia level of 5 mg/1 from the secondary treatment will
result in a wetland ammonia level less than 1.0 mg/1 in winter and 0.25 mg/I in summer.
3. A 25 acre wetland will afford a significant treatment buffer if for some reason the secondary
systems malfunction. Secondary discharge BOD and SS levels of 40=75 mg/1 would
consistently be reduced to less than 5 mg/1 each with a 25 acre wetland..
4. A 25 acre wetland will reduce a secondary treatment system effluent of 2 mg/1 phosphorus
(as soluble reactive) to 1.25 mg/I ± 0.25 mg/I on an annual average. In the growing season
(April - September) the phosphorus level will be between 0.2 and 0.5 mg/1.
5. In a 60 acre wetland the phosphorus levels would be between 0.05 and 0.10 mg/1 during the
growing season. No chemicals, energy, or filtration equipment is required for wetland
phosphorus removal. No inorganic sludge is produced.
6. A 25 acre wetland would be able to store approximately 9 days of flow at 1.8 MGD or about
5 days at 3.6 MGD. A 60 acre wetland would be able to store 21 days of flow at 1.8 or 10
days at 3.6 MGD. Since storage would normally be requited during the drier period the
larger numbers for storage days would probably apply.
ALTERNATIVE B3
A possible design utilizing approximately 90 acres has been developed to investigate costs of
implementing a constructed wetland alternative for Ashland's treatment plant upgrade. This design
consists of 60 acres of wetland acreage (including 10 acres of open water habitat), and 30 acres of
enhanced, however, and trails with bird blinds can be constructed directly adjacent to this marsh if a
posted fence is placed between.
Disinfected effluent from the UV unit flows into a gravity flow pipe and is transported
approximately 800 feet to a point just downstream from Ashland Pond. Here a meandering ribbon
marsh or a series of wide, vegetated channels slowly transport the water through the Billings marsh
site and the Wright's Creek site . These marshes comprise about 10 wetland acres may be designed
in many creative and aesthetic forms to compliment the golf course development planned for this
area.
From Wright's/Billings Marsh, water will gravity flow to an adjacent pump station. This
pump station is in a location where disinfected water can be pumped to the other marsh sites in the
system, pumped elsewhere for reuse, or released from this point to Bear Creek (see map in Appendix
A). This location also offers the flexibility to blend water from Wright's Marsh with water coming
from the other marshes in the system prior to release to Bear Creek, and also allows for recirculation
of water through one or more of the other two marshes (44 acres of marsh and open water).
The water is pumped through a force main to release points for the two remaining marshes in
'the system. These two marshes can be isolated from the flow for repair or service and can be
implemented incrementally. These marshes carry high quality disinfected water and offer excellent
multiple benefits.
The first release point from the force main is approximately 1000 lineal feet from the pump,
with an elevation rise of about 70 feet. This point releases into Butler Marsh East, described in
Appendix A. The second release point is approximately 600 feet farther along the force main and is
less than 15 feet higher in elevation. This second point releases water into Butler Marsh West.
Butler Marshes East and West are multi-objective, open surface marshes. They comprise
about 32 acres of emergent marsh, 12 acres of open water, and about 28 acres of riparian and upland
areas. Their primary goal will be to treat and store effluent, but they will provide nearly all the
multiple benefits discussed in the goals section of this paper, including education, recreation, open
space, habitat, and tourist related goals. -
Butler Marshes East and West have over 100 acre feet of storage, allowing for 17 days
storage of average dry weather flow. The water in these marshes has been disinfected and will be a
high quality water, suitable for supporting public recreational use or high-level irrigation. Turbidity
in all parts of Butler Marsh is expected to be less than that in Bear Creek or Ashland Creek. BOD
and SS concentrations of effluent will be less than 8 ppm.
These marshes have excellent potential for meeting multiple benefits enjoyed both by local
people and by visitors arriving via I-5. There are points where Bear Creek Greenway trails can
conveniently connect into Butler Marsh trails, and good road access to parking areas off Valley View
Road and Butler Creek Road. These marshes will afford marsh and open space views from motels
and tourist facilities on the south side of Valley View Road and from I-5.
These last two marshes (Butler East & West) gravity flow drain back to the pump station,
where water can be blended with incoming water,pumped for reuse,or released to Bear Creek.
The management scheme associated with this design calls for storing the water during
seasons when release might endanger fish habitat in Bear Creek. The total system described above
allows for storage of 150 acre feet of water, or 25 days at average dry weather flow. During the
periods of storage, water can be recirculated through 100 acre feet of the storage volume.
0
0
o dA E
co S. u
Q a > u a+ u p0.1
Ed a a o k cc
x 06 U � do cc
Cc
w w � a a"
ob
rnq
ycc
,Zr� > W � cc ufs �8i W
v a W h- do yL za
fn
.. � x
Imo w w E
U w
W C
rA
'�-
_
rA wa
y ; a ..
cnn
A
x
a
s
� a aW z � wv av
w �jpGC Q OGri C `� yF+ z0 O � cca
Zx 00 � 0 �b
5 F ri
FU rC7iW a' 0. 0A 7w � C7 � A
W 3a � wo ww x � z rwi, w � � Q d
x
9
Phosphorus releases can be timed in the following way to meet the existing phosphorus
criteria. From May 1 until the growing season is sufficiently developed to produce a phosphorus
limiting marsh (normally by June 1), water is stored in the system. Once the marsh limits the
phosphorus to criteria levels, water releases to Bear Creek begin. Water release continues until
phosphorus levels in the water increase due to the changing season (September). At this time water
is stored in the marsh system, Bear Creek habitat is maintained by releases from other units in the
watershed management plan, including Emigrant Lake Water, TID ditch water, and water stored in
non-point source marshes. Phosphorus concentrations expected from the wetlands are shown in
Table 4.
IMPLEMENTATION STRATEGY-PHASED IMPLEMENTATION
The most important element of the first phase will involve both source control and treatment
of phosphorus to meet the instream levels of phosphorus specified by DEQ. The fast step will be to
continue the phosphorus reduction into the collection system by using non-phosphorus and low
phosphorus detergents. Efforts to-date have significantly reduced influent phosphorus levels.
Continued effort to encourage domestic, commercial, and institutional replacements will
significantly reduce levels of phosphorus with the potential of significant savings of capital and
0&M costs. It is estimated that the phosphorus source control can reduce influent levels of
phosphorus to 3-4 mg/l. This residual phosphorus will be due to non-phosphorus soaps, cleaning
solutions, and detergents not targeted in the source control program. The existing extended aeration
treatment removes approximately 2 mg/l of phosphorus in the form of combined phosphorus forms
in the cellular mass of the waste activated sludge. A source control target of 3 to 4 mg/I influent of ,
total phosphorus has been used in this analysis. A more aggressive campaign could potentially
reduce this level another fifty percent.
The proposal upgrade of the extended aeration component of the WWTP will not
significantly change the removal of phosphorus through the activated sludge portion of the treatment
plant. We have assumed that the existing 2 mg/1 removal of phosphorus or 32 lbs/day will apply in
the upgraded treatment plant. We are assuming no chemical addition in this analysis.
The next component of the fast phase will be the construction of 25 acres of constructed free
surface wetlands. These wetlands will play an important role in removing soluble reactive
phosphorus during the late spring and summer. Aquatic macrophytes (cattails and hardstem
bulrushes) and associated peri-phytic algae and decomposers will take up phosphorus during the
growing season. -The plant uptake removes approximately-1.5 to 2 mg/I in 10-12 days retention time
during this active- rowing season. This amounts to 20 to 251bs/day or approximately l lb/acre/day. -
Most of this phosphorus taken up during the growing season is released as the plants die-back in the
fall and winter. Active decomposition of this detrital material releases the bound organic phosphorus
as soluble organic phosphorus and as soluble reactive phosphorus. During the period from April to
August (on a normal climatological cycle) the wetland effluent will range from 0.1 to 0.5 mg/I under
conservative conditions. This component will give a 8.5 days retention time for a wetland with an
average depth of 2 feet at a 1.9 mgd flow. A free board of 2 feet on top at the operating depth of 2
feet will allow for approximately 2 weeks of storage without any discharge to Bear Creek if needed
to handle those periods at beginning and the end of the irrigation season. If irrigation opportunities
were available in the near vicinity of the wetland then a greater storage volume for that period at the
end of the irrigation season would be realized. For example, if the wetland could be drawn down to
a minimum depth of 1 foot prior to the end of the season approximately 16 days of storage would be
available. Minor plant upgrade and the construction of the wetlands would represent the first
components of Phase 1. Extensive monitoring would then determine the impact of these steps in
improving fish habitat in Upper Bear Creek.
/ D
The next component of the first phase would be to isolate and control all illegal non-point
source contributions to the contributing urban drainage into Bear Creek. Several illegal discharges
of wastewater have already been identified and redirected to the collection system. An opportunity
exists upstream from the WWTP to construct several NPS pond/wetland systems to trap and
immobilize phosphorus from animal, agricultural, and horticultural sources of nitrogen and
phosphorus. The advantage of this watershed approach is that it allows for an incremental
investment of phosphorus to weight against an incremental benefit to fisheries in Bear Creek, while
allowing the flow in Bear Creek to be sufficient to support fisheries.
Another component of the first phase would take the effluent from the wetland and process
through a rapid infiltration system which had a mixture of locally available sand and clays to further
reduce the phosphorus levels into Bear Creek. Studies performed on this project showed that soils
found in Ashland area have a high phosphorus adsorption capability. A 30,000 ft.2 rapid infiltration
site would be capable of reducing incoming levels of phosphorus at 1-2 mg/I to 0.05 to 0.10 mg/l.
This system would have sufficient capacity to remove phosphorus at this level for 5-7 years if only
summer wastewater flows were processed.
It is highly probable based upon DEQ analysis that the point source reduction to a 0.08 mg/1
in the WWTP effluent will not significantly reduce the algal growth potential in Bear Creek. The
NPS levels are sufficiently high to support population of peri-phyton which are adversely affecting
water quality. This phase approach will reduce both point and non-point source levels of phosphorus
in a parallel manner. The monitoring program will track the impact this reduced BOD, nitrogen,
phosphorus, thermal, and toxicity load will have on Upper Bear Creek.
RECOMMENDED MONITORING PROGRAM
An integral part of the phased approach to managing water quality in the Upper Bear Creek
watershed is an extensive monitoring program to determine antecedent effects of the -various
management strategies proposed in Phase 1. The objective of the monitoring program is to develop
a pre and post set of conditions in which to evaluate the Phase 1 strategy. The monitoring program
should be developed in conjunction with representatives from DEQ and OGF. The monitoring
program should be initiated as soon as possible to incorporate this years summer conditions in the
pre,project conditions. The final monitoring program should be approved by those agencies
involved in decisions concerning water quality, fish habitat, and water resource allocation in the
Upper Bear Creek watershed. A suggested monitoring program is shown in Table 4.
The first.step in.the monitoring program is to establish flow measuring stations that make -
sense to. the Ashland•-issue. One problem with the- existing DEQ. sampling- is that the
sampling/monitoring points do not allow a tracking of the point and non-point sources in the Upper
Bear Creek watershed. A sampling/monitoring point should be established directly upstream from
the TID takeout at Oak Street. A gaging station needs to be established at this point to allow for an
accurate mass balance to be developed. Another sampling monitoring point needs to be established
at Valley View Road to allow for an accurate measurement of the mixture of Bear Creek and the
WWTP;s effluent. All of the proposed components of Phase 1 can be evaluated with the addition of
those two gaging stations. Other upstream and downstream stations need to be established for water
quality and quantity measurements.
PHOSPHORUS REMOVAL IN FIRST PHASE WETLAND
A conservative estimate of the standing crop of emergent vegetation would range from
11,000 to 15,000 kg/ha dry weight with approximately 50% coverage. Using a macrophyte
phosphorus concentration of 0.15% the annual phosphorus uptake would be approximately 22
kilograms per hectare. Approximately 50% of this phosphorus will be released to the water column
upon fall die-off of the plants. Approximately 50% of the standing crop is in the water column the
other 50% is below the sediment vegetative material.
In Arcata phosphorus was reduced approximately 1.75 mg/I over the growing season. This
resulted in 1.2 lbs/acre/day removal of phosphorus. For a design flow of 1.9 mgd and a 2 mg/1 of
phosphorus level entering the marsh approximately 33.36 lb/day would be entering this system. For
this loading approximately 26 acres of wetland would be required to reduce the levels by 90 to 95%.
TEMPERATURE BENEFITS FROM FIRST PHASE WETLAND
A wetlands ability to function as a temperature moderator is based upon the degree of
vegetation cover and the ambient air temperature. The leaves of the macrophytes reflect and adsorb
incoming sunlight radiation. Evaporation cools the water column. In the case of Arcata, marine
temperate and 400 north, this results in a 40 to 50C reduction during the warmer summer months. In
warmer temperature, such as Gustine in the Central Valley of California (a 70 to 80C cooler wetland
effluent has been documented with ambient summer air temperatures of 300 to 350F.In.the case
of Arcata the wetland effluent maximum temperature is 150C while the open water summer
maximum is 190C. This is sufficiently cooler to allow for salmon and steelhead aqua culture
activities to occur without temperature stress to the fish.
Influent temperature to a wetland from a WWTP is dependent upon the temperature of indoor
plumbing wastewater, the amount of infiltration and inflow, and the detention time in the
treatment/reclamation plant. The longer the retention time and the greater the percentage of
vegetative cover the closer the summer maximum comes to the shallow soil temperature. The
reverse is true in the winter where the wetland levels temperature tend to lag the cooler winter
ambient temperature. Again insulation is provided by the ditrital vegetative material and the specific
heat of the water.
A 25 acre wetland would afford approximately 8.5 days of retention. This retention time
would be sufficient to significantly reduce effluent temperatures. Based upon summer average
ambient air temperature in Ashland of 850F (300C) the wetland effluent temperature of
approximately 160C.
Table 4. Proposed Monitoring Program for Bear Creek During Phase 1
Freai ei ncy Method
Flow Weekly Gaged Continuous
velocity Weekly Field
Temperature Weekly/Instant Field
Dissolved Oxygen Weekly/Instant Field
pH Weekly Field
BOD Weekly/Grab laboratory
Ammonia Nitrogen Weekly/Grab Laboratory
Nitrate Nitrogen Weekly/Grab Laboratory
Nitrite Nitrogen Weekly/Grab Laboratory
Total Phosphorus Weekly/Grab Laboratory
Soluble Reactive Phosphorus Weekly/Grab Laboratory
Suspended Solids Weekly/Grab Laboratory
Chlorine Residual Weekly/Grab Laboratory
Conductance Weekly/Instant Field
Periphyton Monthly Field
Chlorophyll Monthly/Grab Laboratory
Fish Population Seasonal Field
BEAR CREEK WATER QUALITY
Bear creek water quality after implementing management strategies is shown in Table 5. Table 6
shows phosphorus concentrations in Bear Creek at different WWTP inputs and Bear Creek flows.
DESCRIPTION OF MULTIPLE BENEFITS
One method of comparing.project alternatives is through the use of Benefit-Cost
ratios. For each alternative all costs and all benefits should be included. A previous section
addressed capital costs associated with the constructed wetland altemative design described above,.
This section will identify benefits which will be realized by implementation of this constructed
wetland design and should be included in any economic comparison. Figure 1 shows the
relationship between the system components and benefits derived from the wetland system.
As a economic analysis tool, an exhaustive benefit chart for constructed wetlands has been
compiled at Humboldt State University. These benefits are organized in a way that allows dollar
values to be attributed to each benefit and then 'summed, although this is a complex activity which
will be left- to others. The benefit chart is useful, however, to envision system benefits from a
constructed wetland
13
W
°
• m ,.�
W
d Q • °. �°i Cl O �Oi O O
C G C C C
M
W
M O ° ° ° O N .
W Q q O O
z d
N m N N N
9 a.
• ^' n n n n
Z ; p ^' 0 0 0 0 o o = o
�] Ew
D u
W W M
a pW4 Z v ° M
F ° , o " o a LODr
T [ K v
W q fcoo/J R N N N �-i ^'� w•I 0. •Y N L O
a vd E 7
e4 M
v C aU
.] .d 0 0 0 o e o y V c . a 6
wa E 6m
.3
y
W
Co Wq M 'y a N N N o W oZn'a V
O
p p y M
04 0: d z .; c O ooh
EW„ U
Q " O e.t M o0 Cl a v; d !p a
aG d $ m
am 6
; 9 � Oa8 =
W V7 - u u u
tn
0 F qaW zv � z 04 04 a as u " a
W Z u W F000G 0004 .7. aS, @`� � 0
F
/d
y!nln:mICO mIm o vIn oivin id'i�MlmitO nln'•-'Cln:�-��
jwI0I0i010I0I0 rIr!r NININ I IU 1 O 10101010101 O.jr�rlrlNlN
jp 0101010'0 O O�O 0101610 I 10I0Ip o10I0 O 0101010;010
;aol i l l ;
-
E I E 1 I
iu� l I l I I Iu
III�o�IIlI nOo:II OolImO lImO lIm O O r r 1N 0 (DIO 1 i I LloL10 10'M1Il0A:iI V0 11O 0 OniOco
mININIM ioi00 1°10;0 0 N0 0!;m0rl';,mN0iI!i
n N 0
010 i0,o I 0 0 0 0 010
113
of l i I I, i ' II
ul I I 1 I r cD olnn j�o�lIij nOo'il1(OD1 IOOI�mlI O I II N I I 0 mi1I m
IO
II 1 I I o-yVliv0i1m0iIm 0!WOI(0 o of ol�m�O-ir0:"C0li NO
!00 0 I
l lo 0 OO'O;OIOIOl
E 6 0'!I!r M O
loi 1 I I I ( u
U 'Tian l�n:c.oln miml-T O!ln:OIW
yln.co!colm c N n m m1m co ! ,� OIOIO!O!0101°IriNINIM!"
,OIO O OIrIr rlr NIN M M I �i0 OIO'OIO OlO;0i0,O O!o
.6l6
ul0:0'O 0 I0101 °iOIO O I 11�
I I V
ppof i I I
Vi iv McD 1(D;CO mIOInIM:O IcDIM
lcDlm:m IOIN m On,m c(D I X1010101010 o!r'rINIMIMI�
m; y' r
mn.-10!0 O'Ojr NnIN MI6 IU 0'0;0;010 OIOOIOjOiO�O
�;0o:olojo 0 0!0.0 01010 0 to
I
A Ll@��
o
o o 1 i Ii 1 11 � ilil
CL Oi ul 1 uolLn
'17 _�v•
; 01I o;01OI1N0I1M 0 10 0 ; . I I 1W0i1I n0i1 m0 lo I
I M i l 1IN
r
d nIO .! I 1 w O 0oioi0i1 r lro IlI No.IlII I m oN lIlI I OMoDt!i1 I
l0jIM o
0 010 m" o o oi
16>°;�E `o dU ✓�
u u E I lIu
! _ cc n,m r m uoloo!o!m L i n oa
�1 yin ml0 rfet lD aOIM CIN cD O OlOiO IN � NI�o n .
OI VIoIOIrIr I`- M C
01010'0 0 0 010101010 O
0,,0;0;0 0:010 O OIO 010 O O �• N I I I 1 1 1 C
VINI i I � 1�1�
WI�I
a:�l I�ZIE 1
N1 sl 1 1 1 E u
Ei ui I rim �+ r-
610 �!� oiN lcDlr vi nlm:rjM�Q d
7 ylotli01N1�I0� N NIA nlm rIM O I° pIr'rirN N vi�Dlm l�; K? _ C
ynr101 ID 0 010'IO101010'OlOiO Ir O
y; U' I Ir U
AIp1010 OI O O O O O r r I 612 1 ;
y:rl I 1
E
�• I I I I I
O3 of 0
C ul I I I ItD;N N t(a�
ICOININ m!CDIMIR �IN Ico co ON I I O y10101.m- niV IOD1710 O
_ ` NIMIMIn:rIR ICOir
rIr r N r N y UOIO1017!0!O 010101^rr1N
�! a
o�o oioi0i �lr i iu �
h; e
a
E
I ; I I l IE u I i CO
lu' I o 01010 o 01010 o o olo oloioio
10!0 0100 O O O 1 y ,_ N M �T lD m Oj0 010�oi0 (~
irINIM1� rD !7D1010 0 0 0 0 I y I Ir lnj,(Yj� Itn ilD
m C O O Oi0 010 i
I'Ti010 0 0 0 0 I
rNm'T N (D Lla I i
�i I 0. I I
lal F I I aa� I I I I !
I I 1
riparian and adjacent upland areas suitable for multiple benefits. This is the most aggressive of the
Alternatives presented in terms of providing multiple benefits, and it requires the most acreage.
Wetland Alternative B3 may represent a final build out possibility for a phased approach. This
alternative is set on two sites described in Appendix A as Butler Marsh East and Butler Marsh West,
and on parts of sites designated Billing's Marsh and Wright's Creek. This alternativewould
commpliment the possible development as a golf course of the remainder of the latter two sites..
Three acres of land to the west of the WWTP will also be utilized for a pre:disinfection marsh unit to
reduce solids; this area is called Pearl Marsh.
The over riding theme of this design is to maximize the possibility of incorporating multiple
benefits, to provide the widest possible management choices for treating, exchanging, and re-using
treated effluent, and to insure that DEQ regulations are meet at all times. A description of this design
incorporating 90 acres is given below, and is shown in Figure 2.
Effluent from the WWTP flows into Pearl Marsh where BOD and SS are reduced prior to
disinfection. The UV unit is located near the west boundary of the esisting WWTP. This first marsh
in this system will have a solid bulrush based biotic community,to insure treatment goals. It will be
fenced and will be off limit to the public. Trails and recreation along this marsh will be greatly
•
�A
Table 2.3 Al�Allowable MGD Summer 2 4 MGD Winter
rCreek Flow 10 CFS,WWTP
Allowable Einuent Value
Seasonal A licabili In-Stream Limit m)
Parameter <3 0 5.1 (a c,fv,$)
CBOD,mg/l Summer QS < 11 d
Winter
CBOD+NBOD,mg/1 Summer 3.0 11 (a d t
Winter 2.5
Summer 2.7 (aFS,u,v)
025
Ammonia-N,mg/1 winter 1.0 6.2
Summer 0.011 0.025 (acJ)
�OD08 m
Winter 0.021 d
0.011
Total Pho horns m Summer 0.08 0.08 e
Summer 75.6 (a c i k)
Temperamre,'F Winter 38.8 1
(a) Assumed summer stream Clow,cis 10
(b) Assumed winter stream flow,cfs 2.0
? (c) Assumed summer plant flow,mgd 2 0
l (d) Assumed winter plant flow,mgd 2.4
(e) Assumes background concentration equal to or higher than in-stream limit
s;•, (E) Assumes zero background concentration 1552
' (g) :Current CBOD+NBOD winter discharge,ppd
' (h) Measured at Kirtland Road in Medford
(7 Assumed summer stream tempaatur l 75
Assumed winter stream temperatrue,'F 0.25
(k) Allowable summer temperature in=ase.'F 2
(1) Allowable winter tempemtue increase,'F
(m) Assumes discharge to Bear Creek
(n) Average values for January 1991 through April 1992
(o) Expected average values
(p) Limit based on the lesser of current mass discharges of CBOD+NBOD from W WTP divided by fume '
plant flow,and allowable CBOD+allowable(NH3 times 4.35)
(q) Limit based on the lesser of 30 mgfl or the allowable CBOD+NBOD 59
(r) CBOD mass limit(streamflow<10 cfs),ppd
(s) Limit based on the lesser of allowable CBOD+NBOD or CBOD mass discharge limit
(t) . CBOD+NBOD mass limit(streamflol cfs),ppd mss) ppd 11
' (u) NH3
(v) Limit based on lesser of instream limit and mass limit
2.5.3 DEQ CRITERIA AT 2 MGD AND 10 CFS BEAR CREEK FLOW
Criteria for treatment plant effluent have also been calculated taking into account a
revised treatment plant flow estimate of 1.9 mgd and Bear Creek flow of no less than 10 cfs. The
revised treatment plant flow estimate is due to implementation of Ashland's water conservation
program which is described in detail elsewhere in this paper.
An assumption of flow in Bear Creek of no less than 10 cfs also seems justified. First, at
a Rogue Valley Council of Governments meeting on June 1, 1993, it was stated by State of
Oregon Agencies (ODFW, WRD, DEQ) that this flow was the target for minimum flow in this
creek. It is also apparent that this is one of the goals of the City of Ashland and the Ashland
Wetlands Coalition. It seems very probable that this flow can be accomplished by use of
purchased and.already controlled water rights.
WETLAND BENEFITS
- fJOR.K.9Jl£ET
U-,(U);
Gmm.l Lor.Ilml p.rent
01.. Nmw.er R.,. nenenl spdit
of (L);Olob.l a Rem.m HammUa I0.
Beaty Non-U.er(C) Paaea P.1 Bealb No
It e U Padwum.HYdw FW ed ShYB'uh lud Fi.hmB I
Rmeaian L Bbmu.Podwlk.L Fvod Samx Q Dommrm. — — — — _
HWIw lgvmile H.Eiw F-hns 2
Reaeaim; U Pado ..Hww Bbd. RaauluW W tl — —3—
d NRm U PwmHbw M ,b E.W. bg — —{—
Pracalm U Padwwn.H.biw BiN Bbd camera` — — —3—
U PdmOwL H.biw p Seraµ Sank�joMml— — —s-
Reveuion U Podwum.H.biw p Sm g Hite.tV.R.joe — — —J—
R.ccuim U Padwuom.HY w put Sauna Rde — — — — —8_
Reae.um U Pod.Amnwphvic put xlun8, Nm-f.h— _ — — _
O)cle Opm War. 00u69 9
Rnaemm L PaCwaan.Lacaim Bbd MWp Sbp Nml Bbd Hmune— —to
Raraum L Podwum. Bbd Mier.um Nm-14vIBW — _ —II .
Isu)m Sup WmiwB
won UIL Am-pbulc Mivadhao: Comfom.RdiC, — —Q .
xe.W Cy,W ReBW.von Ndm
UL Iauum P h.b s Vwa a jm RrlicL Hdth 13
KWth It Inu.ion Qdame.. fmfm,Pelief.RcfvBe 1{
xdW L W. ScruYPo n.y Wm T.ramm — — —Is
. Pmifio.im ' (P�18�)
Hd.h, 0 Amnwpb. Amorphdc Cunfo.L Rclicf _ — —1a
emmuc Qy lm.Padwum MYn. Nd.h(81od)
O Wm Se.md P. Oam QaBry — — —II
Hd6(81abol) PmiB.vlm (Nm-Pohu S.T.)
L FinaB Warr Lew I .Lad M7aeEm,T — — — —18
Hdab Trm.L A Sb1.8e E.,RE E. (8atcp ryru.m)
Hdm L Agmfu RuAaee W.w pmYvµWav RwevBe 19
- HuIN L fim Fvdbat C .iicd bv.kn Lo . dcob8idd'vadu20
C'Y L Louim Lod.Ov.f To.o. bva.ei IWI — — —21
weuad U. Bmm
C� L ll m Poo Food Smmcc a Oonvmeav _ — — —22
N.biw IwmOe N.biw Fahm6 Panmoe
CamvciY. L Podwuriry Fish,Manm.b. Fwd d Pau— — — -23
FanBc Bu.ia,ac Somcc(fah_ — —
Camnvci.l _ _
L Agmfa Rmliu8c Wu AB.WmSupptj Rechu M
F.opm1 VYw L val.s — — — _
. bf.8e Flaad Dear. Ira Pond D®.g< 2a
P.yerry VYw L MitilV Alto.13.,k nea pc clopevp— — _ —26
R� V� L F..Wm W.w SU Poc Wae Sgglr— — —T/
VYuc L Ripwi.I as. W. 6 im Ira fa® — — — —23
Papmy Verc Cwmd
popery VYw 'L Imsion Poaimiry mthuy.w fa — — —29
all—r. mr-in pm q
Tamar L Upmewn V.L Flood De - Lm E Omme— — —30
Sb..(e C.mind. Dw b Fiord
L Pus m Bianca Pwm — — — —
6v83 Po4 71
E&� - Pmduam Bivmw
U1..0 N.md P. N.m W Obm SOtl3 _ — — —32
sdadfr _ _ _ _ _ .
G Navy P. NumY LO fitriom.l Baot.,Fiha 33
EA.'fim UL N.aml Paces. Nand Sm. Tck.'md,filmed 14
Rmusim b h.d sft m Nhbµ.Hwu.µ
Mortµ. UL M3.my Rmiambvadm — — — — —
RYV Spbivw 33
Iwitw $artd Pm — —
U.L.O A.rh-.I a Reim.Rm..ms D'vm Smdf — — — —36
Camm.um . _ _ _ _ _ _ _ _
L ll dh" Specie Eduµud 30
C.� Mi iry spa.Pa.erbm
O BaobekJ Wrb NnuJ Wd BiobBid M.9.7 78
Cmw.um _ _ _ _ _ _ _
L CAOmvv;m Blw BYacd ,— —39—Aeubctle UL Mackff m Barry Awheue U.. {B
Uss. UAL UNnb.n Um UmdQa Q— —{1-
r....u..e. ruw.ra...r, rs.�...r...�.rr.ww..r.a n...u....ur.•...... a.. uu., rng mau
Roo, R
CA y
tis
1+ V J ~ J ~ V J J 00 J J J O O
. p
py
b
C N N W N O O rA w O
. . � N
rA
� 77
� [r�
OOO OOO O00 C
PO w aza ?
n m m m m a
rAc
x
r
W
!9
rnz
y
o °z
z '<
a
ro
o p rA A
r
sao �
rA y ° 7 rA
C
A C
O �
� m
w
// Water following is an-abstract of a paper given at the 66th Annual Conference of the
Water Environment Federation, October 3-7, 1993, Anaheim, California.
1 Title of Session: NATUKAI. 3y5TEMS
or000. a � TitleofPaper: P� ose�or�S Re.wo�4�
k I' Authors: Gea Ae-c1 4
Affiliations:
Date of Session: Session No.:
The objective of this research was to determine the nutrient budget for the city
of Arcata's free surface constructed wetland and to determine the phosphorus
uptake, storage, and release relationships for a wetland receiving oxidation
pond effluent. Samples were taken weekly during the pilot study period
(1985-86) and the full scale study(1986-present) and analyzed for phosphors.,
nitrogen forms, BOD, SS, and physical factors. Trends in phosphorus uptake
and release were determined and statistically analyzed. Phosphorus loading
and uptake rates were determined for these wetlands
The biomass accumulation of phosphorus was determined to be 80 kg in the
15 hectare wetland. A variety of emergent and submergent plants exists in the
wetland. The predominate macrophyte communites made up of bulrushs,
cattails,pond weed, and duck weed Approximately 1 to 1.5 mg/1 of
orthophosphate was removed at a loading of 1.6 kg/ha/day during the
growing season. Approximately 80 % of this phosphorus was released in the
3 month period in the fall. This 0.2 kg/ha/day phosphorus retention is
considered to be permanently tied up in the peat development in the marsh.
This study has determined the seasonal uptake rate of phosphorus in a
constructed wetland receiving treated domestic effluent and has determined
the timing of the uptake and release for a marine temperate climate.
Management alternatives have been suggested that would take advantage of
these relationship. If effluents from a treatment plant were in the the range of
1-2 mg/1 it is possible that constructed free surface wetlands could be used to
remove phosphorus in the growing season that would meet the phosphorus
limiting concentrations in receiving streams or estuaries.
into the system from an adjacent freshwater slough. Monthly average BOD, suspended solids, and
total inorganic nitrogen levels are 5, 5, and 5 mg/1 respectively. Ninety percent of the weekly values
of BOD and SS have been less than 15 mg/l in wetland effluent for the last 6 years. Samples were
taken during the pilot study phase and during the fullscale operation phase to determine the budget
and removal efficiencies. This study also determined the relationship between phosphorus loading
on a short term and long term basis and characterize effluent phosphorus levels. From 1980 through
1985 12 6 by 66 m pilot wetlands were operated and tested for a wide range of pollutant removal
effectiveness and wetland management alternatives. Information gathered from the pilot project was
used to design the full scale project(Gearheart, 1988).
i The phosphorus in the biomass estimated for this study was 80 kg for the 15 Ha wetland.
The monthly wastewater phosphorus exposure was determined to be 500-700 gm The phosphorus
contained in the predominant macrophytes Typha latifolia and Scripus acutus was determined to be
2.1 to 2.9 g P/kg dry weight of biomass respectively. Lemna spp. was determined to be 9.0 g P/kg
dry weight. Emergent macrophytes were the predominant plant type in the constructed wetland
making up 90 to 98% of the total standing crop.
The influent orthophosphate level from the,oxidation varied considerably over the study
period. The influent had a range of 2.5 with a mean of 3.22 mg/1 and a standard deviation of 0.69
mg/1. The wetland effluent had a range of 0.7, a mean of 2.7 mg/l and a standard deviation of 0.47
mg/1. Mass balances of dissolved orthophosphates showed influent levels ranging from 27 to 47 g
P/day leaving the system. Removal rates of orthophosphates varied from 36% in February to 40% in
April. During the fall months of November and December effluent was higher than the influent 5.6
and 6.3 mg/l compared with 3.3 and 4.1 mg/l.
Three forms of phosphate were measured at the beginning of the project, filtered
orthophosphate, unfiltered orthophosphate, and total phosphate. Since orthophosphate accounted for
95-100% of the total phosphate and is soluble, measurements of total phosphate and filtered
orthophosphate were discontinued after initial analysis. The unfiltered total phosphorus was 5 to
20% greater than the filtered orthophosphate.
Oxidation Pond Effluent
The orthophosphate in the oxidation pond effluent ranged from 4.0 mg/1 to 13.0 mg/l as P on
a weekly basis. The oxidation pond effluent phosphorus levels were the same as the influent to lthe
oxidation pond. There was no removal of phosphorus in the oxidation ponds on an annual average
basis. The marsh cell effluent orthophosphate levels demonstrated a direct correlation with the
influent levels. The phosphate levels in the oxidation pond averaged 7.1 mg/l as P the first year and
5.5 mg/l as P the second year. The marsh cells effluent essentially averaged the same as the influent
the first year with reduction of 10-20% occurring in the lower'loaded cells the second year of the
study. Ninely nine percent of all the phospholrus levels from the oxidation ponds were below 10
mg/1. The cyclic nature of the phosphorus coming out of the ponds are due to dilution by I/L in the
winter and phytoplankton blooms in the growing season. Statistically significant relationships
between the influent and effluent levels still existed during the second year of the study.
E 10
e
8
a
i {
w 6
v
C 4
2
.01 .1 1 5102 CB 0507309®5 99 99 °.99.99
Percent
Figure 1. Orthophosphate as phosphorus concentrations in Arcata's oxidation pond effluent
Z3
Marsh Cell Effluent
With the range of phosphate loadings used in the pilot study, both removal and release of
phosphate was noted. The only exception was in the last quarter of the project, in those cells
receiving the lowest hydraulic loading. Figure 2 show a comparison of unfiltered orthophosphate in
cells 3 and 5. There is five-fold difference in flows to these cells, 0.02 m3/m2/day (0.5 gal/ft2/day)
and 0.11 m3/m2/day (2.7 gal/ft2/day), respectively. Figure 2 shows the pilot cell effluent
phosphorus concentrations at two different loading rates. Cell 3 was loaded low enough to show a
reduction in the water column concentration compared to Cell 5. This effect was only observed,
though, in the growing season. Cell 3 was loaded at 1.6 kg/ha/day and cell 5 was loaded at 8.6
kg/ha/day.
14
• Marsh 1
12 a Influent
10 + Marsh 3
0
E • #
8 + #
� o+
v
t 6 + + i o �
n • I o o �..
CL
0 4 !'
2 ! �•
0
0 20 40 60 80 100
Weeks
Figures 2 - Influent and Marsh 1 & 3 Orthophosphate Values for the 100 Wk
Study Period (Marsh 1 was loaded at 1 liter per second for 50 weeks
Oxidation Pond Effluent and 50 weeks with tap water. Marsh 3 was
loaded at 0.13 liters per second for the second 50 weeks.
Z�
Figure 2 shows the effect of phosphorus loading on effluent quality. At 1.61 Kgtha/yr Marsh
3 produces an effluent, during the growing season, of approximately 2 mg11 less than the influent.
Marsh cell 1 was loaded heavily for one year then fed tap water. Marsh 3 was vegetated primarily
with bar dstem bulrush and had not been harvested or altered in the 5 years of operation. The
orthophosphate level dropped to less than 2 mg/l during the growing season but released phosphorus
(plant and microbial decomposition) at levels as high as 4 mg/l during the non-growing season.
During the period from April through August the wetland was removing about 1- to 1.5 mg/l. The
oxidation pond phosphate level were also cycled with the phytoplankton and zooplankton activity in
the oxidation ponds. Over this same period the oxidation pond effluent was varying from 4 to 8
mg/l.
For the most part, the marsh systems did not appear to be phosphorus limiting at the
phosphorus loadings in this study. In fact, the macrophytes and microorganisms appeared to be
able to acquire their phosphorus from the sediments and/or from the phosphorus bound to the settled
non-filterable residue. Some indication of phosphorus removal was apparent in the lower loaded
cells (0.123 1/sec; 2 gpm) during the spring and summer of 1982. As can be seen in Figure 5, when
the growing season began in 1982, the orthophosphate in the effluent of cell 5 remained the same as
the influent through,the growing season. In cell 3 however, there was a significant removal of
phosphates through the growing season, with a removal rate between 40 and 60 percent. Apparently
at a phosphate loading rate of 9.6 kg/ha/day (8.5 lb/acre/day), phosphorus removal can occur.
Obviously, these depend upon initial phosphorus in the soil and the type and density of macrophyte
community and microbial population. .THe release of bound phospholrus can be seen in Figure 2
where the experimental conditions were changed going from a high loading of 9.6 kg/ha/day to
adding only tap water at the same hydraulic rate for the next year, Cell 1. In this cell the phosphorus
concentration in the Fall was between 4 and 5 mg/1 for several months as the phosphorus was
released from the micro and macro communities.
= 1 .5
E
To • i i
E 1 i
m
m
CL ' • •'
0 0.5
CL 'y = 0.1305 + 002187(x R. 086206
• 0
0 100 200 0ten 00 0 600 700
400 (h s0
Figure 4 Retention Time vs Orthophosphate Removal(mg/1)
Figure 3 shows the effect of retention time on effluent orthophosphate levels. An effluent value of
about 4.0 mg/1 or about 1.5 mg/l less than the effluent was observed in the 'growing season.
Generally the longer the retention period after 350 hours the less the phosphorus reduction. Figure 4
shows a plot of orthophosphate removal as a function of retention time. Again above 350 hours the
removal rate appears to be,constant at this level of influent phosphorus.
21
1 .5 •
y a .0384 ' ^(-0.679 1 x) R= .97996
v
> •
0
� 1
d
o:
0
a
E 0.5
•
0
1 2 PO-4 Loading kg/ha/day
6
a/day 7
Figure 5 Phosphorus Loading vs. Orthophosphate Removal
Figure 5 shows the orthophosphate removal as a function of phosphorus loading.
Phosphorus loadings of 1.0 - 1.5 Kg/ha/day was shown to remove 1.5 mg/l of orthophosphate in a
well established constructed wetlands. Figure 5 shows the orthophosphorus uptake during the
growing season at loadings of 1.61 Kg/ha/day. The orthophosphorus uptake appeared to remain
constant at about 2 mg/l over the 16 week period
Z�'
8
7 o Influent PO-4 A
E • Effluent Cell 5 o D e
CL 6 a Effluent Cell 3 •
m
m 5 to a
CL
= 4 • 0 • O : • • • a
CL 3 p a
b a n a
r 2 a aaaa
O aaaaa
c 1
m
c 0
0 4 8 1,2 16 20
Study Weeks March throuch July
Figure 6 Orthophosphate Concentration During the Growing Season at Loading rates of 1.6
kg/ha/day and 6.4 kg/ha/day.
Summary
• The marsh system appeared not to be phosphorus limited with removal occurring
only at the lower hydraulic loaded cells during the growing season. Hydraulic
loading rates of 0.02 m3/m2/day (0.5 gal/ft/day), with influent unfiltered
orthophosphates of 6-7 mg/1 as P, appeared to be the threshold for phosphorus
removal in a system with limited phosphorus in the soil.
• Arcata's constructed wetlands reduce the concentration of orthophosphate through
plant uptake, suspended solids adsorption and settling, and sediment adsorption.
These observed reductions appear to change orthophosphate to less available
forms of phosphorus:
• A large portion of total phosphate remains in plant tissue even during the period
of senescence.
• The wetland serves to stabilize the fluctuating orthophosphate concentrations that
enter through the raw wastewater and the oxidation pond effluent.
• There is an increase in effluent orthophosphate concentrations in the late fall and
early winter season compared to the spring and summer. Release of phosphorus
appears to be related to a combination of factors such as the first frost of the year
and fall and winter water temperatures.
• There is a decrease in effluent orthophosphates in the early spring and summer.
Approximately 1.5 mg/1 of orthophosphate can be removed from the water
column at a phosphate loading rate of 0.2 to 0.4 Kg4Wday.
28
• Under the above conditions a retention time of approximately 16-20 days�for a
wetland .5 meter deep would remove approximately 1-2 mg/l on an average
annual basis and twice that amount seasonally in maritime temperate climate.
References
Brix, H and H. Schierup H. 1987. Double Benefits of Macrophyte Revival,Water Quality
International, 2:22-23r
Gearheam R.A."Use of Conststucted Wetland Domestic Wastewater, City of Arcata,
Ca."Wat. Sci.Tech. Vol 26,No. 7-8,pp. 1625-16
Gearheart,R.A. Proceedings of a Conference on Wetlands for Wastewater Treatment and Resource
Enhancement, Chapter V. August 2-4, 1988 Humboldt State University,George Allen, Editor,
1989
Greiner,R.W. and J. DeJong. 1982. The Use of Marsh Plants for the Treatment of Wastewater in
Areas Designated for Recreation and Tourism,Flevoberiicht No. 225,Introductory paper
presented at 35th International Symposium(Cebedeau).
Hammer,D. and Kadlec,R.H. 1983. Design Principles for Wetland Treatment Systems, EPA
600/52-83-026.
Philllips,G.L.,B. Ayling,C. Clarke, and C. Thomas. 1987.
Stowell,R., R. Ludwig,J. Colt, and G. Tchobanoglous. 1981. Concepts in Aquatic Treatment
System Design, tnurna] of the Envi nmental Engineering Division-Prnree!lies of the
American Soci=of Civil En 'ngt eers. 107(EE5) October. pp.16555-16569
Tchobanoglous,G. 1987. Aquatic Plant Systems for Wastewater Treatment: Engineering
Considerations,in: Aquatic Plants fir Water Treat=nt and Resource Recovery,K.R. Reddy
and W..H Smith (eds.),Magnolia Publishing Inc.
Wile,I. G. Palmateer, and G. Miller. 1981. Use of Artificial Wetlands for Wastewater Treatment.
In: Prcxlmlingg of the Midwest Conference Wetland Values and Management, B.
Richardson (ed.), St: Paul„Minnesota,June. pp. 255-271.
x-
2.�
AGENDA FOR A SPECIAL JOINT MEETING
BETWEEN ASHLAND CITY COUNCIL
AND ASHLAND PLANNING COMMISSION
JUNE 29, 1993
I. Improving communications
A. Council - Commission
B. Public Hearings
1. Making public hearings more user friendly
2. Addressing witnesses and developers
3. Layout and lighting of room
4. Explanation of criteria
C. Neighborhood meetings
1. Make part of application process
2. Define requirements/neighborhood
D. Requiring mediation'
II. Policy matters
A. Consistent process for both bodies
B. Limiting appeals process
1. Final decision at the planning commission level
2. Making appeals on the record
III. Other Issues of concern to the Council and Commission
A. Jackson County action on exceptions (re-zoning) in interface area
B. Other
197.860 Stay of proceedings to allow mediation. All parties to an appeal may at any time prior to a final decision by the Court of
Appeals under ORS 197.855 stipulate that the appeal proceeding be stayed for any period of time agreeable to the parties and the board
or court to allow the parties to enter mediation. Following mediation, the board or the court may, at the request of the parties,dismiss the
appeal or remand the decision to the board or the local government with specific instructions for entry of a find decision on remand. If the
parties fail to agree to a stipulation for remand or dismissal through mediation within the time the appeal is stayed, the appeal shall
proceed with such reasonable extension of appeal deadlines as the board or Court of Appeals consider:appropriate.
CITY OF ASHLAND H. A L L
ASHLAND,OREGON 91520
telephone(code 503)482-3211
June 23, 1993
Members of the City Council
Ashland, OR 97520
Dear Council Members:
Pursuant to Section 2.04.110(c) of the Ashland Municipal Code, a special meeting is
hereby called for Tuesday, June 29, 1993 at 7:00 P.M. in the Council Chambers.
The purpose of this meeting is to approve a resolution transferring appropriations
within a fund.
We are already scheduled to meet at this time for a study session with the Planning
Commission. The above business item should only take a few minutes.
Catherine M. Golden
Mayor
Mailed by me to all Council
Members on this date:
Nan E. Fr nklin
City Recorder/Treasurer
Date: 6/23/93 Time: 3:30 P.M.
cc: Press & Media
PUBLIC NOTICE
NOTICE IS HEREBY GIVEN that pursuant to Article X Section 2 (c) of
the Ashland City Charter, the Ashland City Council will meet on
June 15,1993 at 7: 30 P.M. in the Civic Center Council Chambers,
1175 E. Main Street, to consider the first reading by title only
of "AN ORDINANCE AMENDING AND ADDING PROVISIONS TO THE IMPOUNDING
VEHICLES CHAPTER (CHAPTER 11.36) OF THE ASHLAND MUNICIPAL CODE TO
PERMIT IMPOUNDING FOR LAW ENFORCEMENT PURPOSES AND TO PROVIDE FOR
HEARINGS"..
NOTICE IS FURTHER GIVEN that copies of the foregoing ordinances
have been furnished to members of the City Council seven (7) days
prior to the foregoing Council meeting, and three (3) copies
placed on file in the office of the City Recorder for public
inspection during business hours.
Nan E. Franklin
City Recorder
PUBLISH: Daily Tidings
June 8, 1993
(d:\cmdtv\code)
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the Ashland City Council will hold a
public hearing on June 15, 1993 at 7 : 30 P.M. at the Civic Center
Council Chambers, 1175 E. Main St. to consider the following:
Appeal of the Planning Commission's decision on Planning
Action No. 93-020, a request for a Conditional Use Permit
for expansion of an existing traveller's accommodation
located at 261 W. Hersey Street from four to five units.
Comprehensive Plan Designation: High Density Multi-family
Residential; Assessor's Map #5DA T.L. 600. (Audrey Sochor,
Applicant; Gary Brewer, Appellant)
PUBLISH: Daily Tidings
June 3, 1993