HomeMy WebLinkAbout2011-279 Agrmt - Oregon Armored Car Service Vsx
OREGON ARMORED SERVICE, INC. ap
6645 N Ensign St`Portland,Oregon 97217.(503)289-8478 FAX(503)289-2502 -_^
ARMORED TRANSPORTATION AGREEMENT `
1. This Agreement made this 20th Day of September,2011, by and between OREGON ARMORED SERVICE, INC. a corporation
hereinafter referred to as"OREGON ARMORED"and City of Ashland, hereinafter referred to as"CUSTOMER", located at 20 East
Main Street,Ashland,Oregon 97520 Telephone: (541)488-5307
Billing Address:Same
2. OREGON ARMORED agrees to call for, or deliver, at the CUSTOMER's place of business or designated points, anytime during
business hours (BANK HOLIDAYS EXCEPTED, unless special arrangements are made therefore), receipt for and receive sealed or
locked deposits or shipments consisting of money, negotiable instruments, or securities, or other valuables and to deliver the same in
like manner to any designated depository or consignee.
3. OREGON ARMORED's liability for the loss of any shipment or deposit shall not exceed the sum of Three Hundred Thousand Dollars
($300,000.00).
4. OREGON ARMORED represents that it is insured by a responsible insurance company, to the extent provided in Paragraph 3 hereof
and subject to the terms of Paragraph 14 shown on reverse side against loss occurring while the funds contained in said sealed
packages are in its care,and it is a condition of this Agreement that OREGON ARMORED will maintain said insurance, or insurance of
the same character,at all times during the life of this contract.
5. The responsibility of OREGON ARMORED shall commence when said deposits or shipments have been delivered into its possession
and said responsibility shall terminate when said deposits or shipments have been delivered into the possession of the said designated
depository or consignee and further that the delivery of the deposits or shipments with lock or seal intact shall be evidence of safe
delivery and OREGON ARMORED shall have no liability for any claims for shortage of contents of any package or container, unless the
package or container has been broken into while in the custody of OREGON ARMORED; provided, however,that in case any deposit or
shipment is delivered to the said OREGON ARMORED not distinctly securely sealed or locked, said OREGON ARMORED shall in no
event, be liable or responsible for any shortage claimed in any such unsealed deposit or shipment.
6. OREGON ARMORED shall not be liable for nonperformance or delays not caused by its fault or neglect, nor for nonperformance or
delay caused by strikes,riots,war, insurrections,floods,fires or other acts of God or the Public Enemy,or other means beyond its
control.
7. OREGON ARMORED agrees to render service as follows:
A. DEPOSIT SHIPMENTS: Deposits picked up and delivered to bank as scheduled. Change(coin and currency)
shipments picked up at bank specified by CUSTOMER and delivered at time and place of deposit pickup.
Location Days of Service Change Delivery Monthly Charge
City of Ashland Mon—Fri Y $295.00
20 East Main Street
Ashland,Oregon 97520
Deposits to: Bank of America Ashland
B. OTHER SERVICES: ��
Coin wrap: .05 cents per wrap. Currency sold: .60 cents per strap.
• Excess Time Charge: $1.00 for every minute in excess of 3 minutes spent on site waiting for customer.
• Item charge of.75 cents per item in excess of 5 items per pickup.
• Bag Weight Limit- Fifty(50) Pounds per Parcel.
8. The CUSTOMER agrees to pay OREGON ARMORED within fifteen (15) days of presentation of periodic invoices,the charges stated in
the above schedule for the services stipulated therein and federal, state and local taxes, where applicable, shall be added to said
charges. CUSTOMER agrees that CUSTOMER shall have no right of offset against OREGON ARMORED's charges for services
rendered. OREGON ARMORED reserves the right to adjust the service charges stated in this agreement, after the first year of the
Agreement upon thirty(30)days advance written notice. Should the parties fail to reach an agreement after thirty(30)days,either party
shall have the right to terminate the agreement upon written notice.
9. SUBJECT TO THE TERMS AND CONDITIONS ABOVE AND ON THE REVERSE SIDE HEREOF, service under this agreement shall
commence on September 20, 2011, and shall continue for a period of Twelve (12) months and shall be automatically renewed after
the initial term for successive Twelve (12) month term(s) provided, however that either party may, by giving other party thirty(30) days'
written notice,terminate this agreement at the end of initial or subsequent terms.
10. No waiver by'OREGON ARMORED of any breach of any provision herein shall constitute a waiver of any other breach or of such
provision. All prior agreements between the parties or their predecessors pertaining to the services specified in the schedule on the
reverse side hereof are superseded by this agreement.
11. The sole liability of OREGON ARMORED in the event of loss from whatever cause, except as hereinafter further limited, shall be
payment to the CUSTOMER of the declared value as appears on the shipping document which shall not exceed the maximum amount
set forth in paragraph 3 of this contract for the designated shipment.
The CUSTOMER agrees with OREGON ARMORED that in the event of loss, it will cooperate to the fullest extent to which it is capable
in reconstructing checks constituting a part of said loss and as to said checks, OREGON ARMORED's liability except as limited herein
above shall be the payment to the CUSTOMER of:
(a) Reasonable costs necessary to reconstruct the checks plus where the checks are reconstructed, any necessary costs because of
stop-payment procedures.
(b)The face value of checks which cannot be reconstructed.
It is understood and agreed by the parties to this agreement that the words"reconstruct", "reconstructed",and"reconstruction"shall
mean to identify the checks only to the extent of determining the face amount of said checks and the identity of the maker or the
endorser of each. It is further understood and agreed that the word"shipment"wherever used in this agreement shall mean a single
consignment of one or more items of property from one shipper at one time at one address to one consignee at one destination.
12. The CUSTOMER agrees to notify OREGON ARMORED in writing of any claim for loss within twenty-four (24) hours after loss is
discovered or should have been discovered in the exercise of due care and, in any event, within forty-five (45) days after deliver to
OREGON ARMORED of the Property in connection with which the claim is asserted, and unless such notice shall have been given,
such claim shall be deemed waived. OREGON ARMORED shall not be liable in any action brought to enforce a claim unless such
action is commenced within two(2)years after the date written notice is given to the claimant that OREGON ARMORED has disallowed
the claim in whole or in part.The CUSTOMER further agrees to furnish proof of loss in a form satisfactory to OREGON ARMORED or its
insurer and promptly assist OREGON ARMORED or its insurer in all ways pertaining to recovery of said loss. Upon payment of loss
hereunder, OREGON ARMORED or its insurance company shall be subrogated to all the CUSTOMER's rights and remedies or
recovery therefore.
13. OREGON ARMORED agrees to cover with insurance the liability assumed in Paragraph 3 and a certificate of such insurance will be
furnished to the CUSTOMER upon written request. For the protection of CUSTOMER in view of the liability assumed in Paragraph 3,
CUSTOMER or OREGON ARMORED may cancel and terminate this agreement upon one (1)day written notice in the event OREGON
ARMORED's cargo insurance shall be either cancelled or substantially altered or OREGON ARMORED's insurance underwriter shall
notify OREGON ARMORED of its intention to cancel or substantially alter OREGON ARMORED's cargo insurance.
14. It is agreed that OREGON ARMORED shall not be liable (nor shall the insurance they carry afford protection) for loss or damage
caused by or resulting from:
(a) Hostile or warlike action in time of peace or war, including action in hindering, combating or defending against an actual impeding or
expected attack, (1) by any government or sovereign power(de jure or de facto), or by any authority maintaining or using military,
naval or air forces; or(2) by military, naval or air forces; or(3)by an agent of any such government, power, authority or forces.
(b) Any weapbn of war employing atomic fission or radioactive force whether in time of peace or war, or due to nuclear reaction, nuclear
radiation or radioactive contamination,or to any act or condition incident to any of the foregoing.
(c) Insurrection, rebellion, revolution, civil war, usurped power, or action taken by governmental authority in hindering, combating or
defending against such an occurrence, seizure or destruction under quarantine or Customs regulations, confiscation by order of any
government or public authority,or risks of contraband or illegal transportation or trade.
(d) Any other cause or occurrence excluded from coverage under the customary and usual provisions of armored car cargo insurance,
as such exclusions may change from time to time.
(e) Nonperformance or delays; but OREGON ARMORED agrees to be liable for the safety of any Property received into its possession
at any time not to exceed the maximum amount stated in the schedule Paragraph 3 hereof. In addition, OREGON ARMORED shall
not be liable under any circumstances for consequential or incidental damages or losses.
(f) OREGON ARMORED shall not be liable to customer for failure to furnish any vehicle or render any service if prevented by wars,
fires, strikes, or other labor troubles, acts of God, or other causes beyond its control, or where during the existence of any strike or
labor disturbance, OREGON ARMORED determines that in its judgment the same may endanger the safety of CUSTOMER's cargo
or OREGON ARMORED's vehicles or employees.
(g) Breakage of statuary, marble,glassware, bric-a-brac, porcelains and similar fragile articles.
THE TERMS, CONDITIONS AND CHARGES ON THIS AGREEMENT, IN WITNESS WHEREOF, the parties hereto have executed this
contract as of the day and year first above written.
City of As nd ^ OREGON ARMORED SERVICE, IN
By: X09/ - - By:
Title: L �— Title: 1"l 4 4L eT C.L✓
Date: Date:
Client#: 320733 ORARMORE
ACORD,. CERTIFICATE OF LIABILITY INSURANCE F
1 °11nanol
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must be endorsed.If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the
certificate holder in lieu of such endomement(s).
PRODUCER - CONTACT Nancy Rogers
USI Northwest PHONE 503 224-8390 FAX 610 362.
: 8130
A/C No Eat: AIC N o
700 NE Multnomah,Suite 1300 E-MAIL
ADDRESS:
Portland,OR 97232 PRODUCEH
CUSTOMER ID#:
503 224-6390 INSURER(S)AFFORDING COVERAGE NAIL#
INSURED INSURER A:Philadelphia Indemnity Insuranc 18058
Oregon Armored Service Inc INSURER B:SAIF Corporation 36196
6645 N Ensign Street
INSURER C:
Portland,OR 97217
INSURER D
INSURER E
NSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR I TYPE OF INSURANCE DDL UBR POLICY NUMBER MM/DDmVY MMIDD/YYYY LIMITS
A GENERAL LIABILITY PHPK678593 2/01/2011 02/01/2012 EACH OCCURRENCE $1000000
X COMMERCIAL GENERAL LIABILITY PREM SES EaEOCCU ante $100,000
CLAIMS-MADE I AJOCCUR MED EXP("one person) $5,000
X BIIPD Ded:2,000 PERSONAL B ADV INJURY $1,000,000
GENERAL AGGREGATE E3,000,000
GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/OP AGG E3,000,000
POLICY PRO- LpC $
A AUTOMOBILE LIABILITY PHPK678593 2/01/2011 02/01/2012 COMBINED SINGLE LIMIT
(Ea acddent) $1,000,000
X ANY AUTO
" BODILY INJURY(Per person) $
ALL OWNED AUTOS BODILY INJURY(Per accident) $
SCHEDULED AUTOS PROPERTYDAMAGE
X HIREDAUTOS (Per accident) $
X NON-OWNED AUTOS $
E
A X UMBRELLA LIAB X OCCUR PHUB334689 2/0112011 02/01/2012 EACH OCCURRENCE $9000000
EXCESS LIAB CLAIMS-MADE AGGREGATE $9,000,000
DEDUCTIBLE $
X RETENTION 10000 $
B WORKERS COMPENSATION 731240 01/01/2011 01/01/201 X WC GTATU- OTH-
AND EMPLOYERS'LUIBILMY
ANY PROPRIETOR/PARTNER/EXECUTIVEf7 N/A EL EACH ACCIDENT E5001000
OFFICER/MEMBER EXCLUDED?
(Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $500,000
Ues,describe under
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $500000
DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(Attach ACORD 101,Additional Remarks Schedule, I'more space is required)
CERTIFICATE HOLDER CANCELLATION
City Of Ashland SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
Attn: City Recorder THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN .
tY ACCORDANCE WITH THE POLICY PROVISIONS.
20 E Main Street
Ashland,OR 97520 AUTHORIZEDREPRESENTATWE
� n►T
01988-2009 ACORD CORPORATION.All rights reserved.
ACORD 25(2009/09) 1 of 1 The ACORD name and logo are registered marks of ACORD
#S6656478/M5274829 JJTJT
Oregon Armored Service
6645 North Ensign
Portland, Oregon 97217
City of Ashland
_ 20 East Main
Ashland,Oregon 97520
Dear City df Ashland,
Oregon Armored Service currently provides armored car service to the City of Ashland with 5 day/week
service for$295.00 monthly. We would like to offer the same 5 day/week service at the current price
for another year.
Please let me know and we can renew your contract at the current levels.
Thank you
Gregg Stevens
Oregon Armored Service
_ �{ f� } d Page 1 / 1
�.
CITY OF �� ' `�V�i�VE
ASHLAND
DATE
,_ 20 E MAIN ST. 11/4/2011 10540
ASHLAND, OR 97520
(541)488-5300
VENDOR: 015323 SHIP TO: City of Ashland
OREGON ARMORED CAR SERVICE (541)488-6002
6645 N ENSIGN STREET 20 E MAIN STREET
PORTLAND, OR 97217 ASHLAND, OR 97520
FOB Point: Req.No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Barbara Christensen
Special Inst: - Confirming? No
:.<,. . . .
. -,;Quanti � Unit Description ' _ � . , ' `- „ . _ _�� '.�.UnitPrice !.._ Extr Price;
12.00 Mo Armored Car Services 295.00 3,540.00
$295.00 per month
Per attached contract Sept 20, 2011
SUBTOTAL 3540-00
BILL TO:Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 3,540.00
ASHLAND, OR 97520
'-Account Number'' "J Project Number .' Amount Account Nuinber Project Number' ;Amount
E 710.04.00.00.604100 3,540.00
VENDOR COPY
AUthoriZed i-natUre� ��
FORM #3] CITY OF
A 'eguest rnr a Purchase order ASHLAND
REQUISITION Date of request: G7 //
Required date for delivery:
Vendor Name b V�
Address,City,State,Zip
Contact Name&Telephone Number
Fax Number
SOLICITATION PROCESS
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Written Findings(Form attached) ❑ Invitation to Bid (Copies on file) ❑ Written findings attached
❑ uote or Proposal attached Date approved b Council: ❑ Quote or Pro osal attached
Ner Small Procurement Cooperative Procurement
Less than$5,000 ❑ Request for Proposal (Copies on file) ❑ Stale of Oregon
Note:Total contract amount,including any Dale approved by Council: Contract#
amendments may not exceed$6,000 ❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract#
GOODS&SERVICES ❑ Written Findings(Form attached) ❑ Other government agency contract
$5,000 to$100.000 ❑ Quote or Proposal attached Agency
❑ (3)Written quotes attached Contract#
PERSONAL SERVICES ❑ Special Procurement ❑ Intergovernmental Agreement
$5.000 to$75,000 ❑ Written Findings(Form attached) Agency
❑ Less than$35,000,by direct appointment ❑ Quote or Proposal attached Contract#
❑ 3 Written proposals attached Date approved by Council: Date approved by Council:
Description of SERVICES Total Cost
fi a caf SR--t'vl ,
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
❑ Per attached quotelproposal TOTAL.COST,
Project Number---------- Account Number • -_
rt v .
Account Number /10-u?-C6-—60�O Account Number___-__-
'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
1 Director Date
By signing this requisition form,I certify that the information provided above satisfies the City's public contracting re irements,and the documentation can be
provided upon request.
Employee Signature: Department Head Sign
Additional signatures(if applicable):
Funds appropriated for current fiscal year: EE / NO I
Finance Director Date
Comments:
G.FlnanceTrocedure%APTormsTorm#3-Reguisidon.doc Updated on:8/152011