HomeMy WebLinkAboutNevada_255_PA-2011-00970 i
CITY
September 21,2011
City of Ashland
Electric Department
90 N.Mountain Avenue
Ashland, OR 97520
RE: Planning Action#2011-00970
Notice of Final Decision
On September 21,2011 the Staff Advisor for the Ashland Planning Division administratively approved
your request for the following:
PLANNING ACTION: 2011-00970
SUBJECT PROPERTY: 255 East Nevada
APPLICANT: City of Ashland
DESCRIPTION: A request for Site Review approval and a modification of an existing Conditional
Use Permit to construct a 240 square foot electric substation control room at the Ashland Electric Substation
property located at 255 E.Nevada.The property is zoned Single Family Residential and the construction of a new,
non-residential structure requires a Site Review approval and there is an existing Conditional Use Permit on site for
the original construction of the substation. COMPREHENSIVE PLAN DESIGNATION: Single Family
Residential;ZONING: R-1-5; ASSESSOR'S MAP: 39 lE 04AC; TAX LOT: 1200
The Staff Advisor's decision becomes final and is effective on the 13th day after the Notice of Final
Decision is mailed.
Prior to the final decision date, anyone who was mailed this Notice Of Final Decision may request a
reconsideration of the action by the Staff Advisor as set forth in the Ashland Land Use Ordinance
(ALUO) 18.108.070(B)(2)(b)and/or file an appeal to the Ashland Planning Commission as provided in
the ALUO 18.108.070(B)(2)(c).
An appeal may not be made directly to the Land Use Board of Appeals. Oregon law states that failure to
raise an objection concerning this application,by letter, or failure to provide sufficient specificity to afford
the decision maker an opportunity to respond to the issue,precludes your right of appeal to LUBA on that
issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of
appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to
proposed conditions of approval with sufficient specificity to allow this Department to respond to the
issue precludes an action for damages in circuit court.
The application, all associated documents and evidence submitted, and the applicable criteria are available
for review at no cost at the Ashland Community Development Department, located at 51 Winburn Way.
Copies of file documents can be requested and are charged based on the City of Ashland copy fee
schedule.
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If you have any questions regarding this decision,please contact the Community Development
Department between the hours of 8:00 am and 4:30 pm,Monday through Friday at(541)488-5305.
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cc: Parties of record and property owners within 200 ft
COMMUNITY DEVELOPMENT DEPARTMENT Tel:541488-5305
51 Winburn Way Fax:541-552-2050
Ashland,Oregon 97520 TTY: 800-735-2900
www.ash land.or,us
ASHLAND PLANNING COMMISSION
FINDINGS & ORDERS
PLANNING ACTION: 2011-00970
SUBJECT PROPERTY: 255 East Nevada
APPLICANT: City of Ashland
DESCRIPTION: A request for Site Review approval and a modification of an existing
Conditional Use Permit to construct a 240 square foot electric substation control room at the Ashland
Electric Substation property located at 255 E.Nevada. The property is zoned Single Family Residential
and the construction of a new, non-residential structure requires a Site Review approval and there is an
existing Conditional Use Permit on site for the original construction of the substation.
COMPREHENSIVE PLAN DESIGNATION: Single Family Residential;
ZONING: R-1-5; ASSESSOR'S MAP: 39 lE 04AC; TAX LOT: 1200
SUBMITTAL DATE: July 19, 2011
DEEMED COMPLETE DATE: August 10, 2011
STAFF APPROVAL DATE: September 21, 2011
FINAL DECISION DATE: October 3, 2011
APPROVAL EXPIRATION DATE: October 3, 2012
DECISION
The subject property is located on the north side of East Nevada Street near the end of Nevada which
dead ends at its confluence with Bear Creels to the east. The property is zoned R-1-5, the properties to
the south, east and west are also residentially zoned. The property to the north is outside of the City
limits.
Electric facilities have been on the parcel since the early 1960s (see attached photo 3/17/1962)prior to
current land use zoning. In 1977, Pacific Power and Light(PPL) obtained a Conditional Use Permit and
Site Review approval to expand their facilities to the south side of East Nevada, across the street from
the subject property. The approvals were necessary in 1977 since the property was then zoned
residential. At that time they deeded the subject site to the City of Ashland. There is an existing structure
on the site near the front property line. The City of Ashland Electric Division has operated the site as an
electric department substation facility since 1977. There has been Electric Department use of the
structure and subject site continuously in various forms since the early1960s.
The applicant is requesting a Site Review and a Conditional Use Permit(CUP) approval to modify the
site to allow for the construction of a 240 square foot electric substation control room. Current control
facilities are across the street, out of doors. This structure would provide for the control facilities to be
housed within a weather resistant structure. A Site Review approval is required for all new non-
residential structures; the Conditional Use Permit is required for public utility buildings in the residential
zones.
The structure is proposed to be located 6-feet behind the existing control building and 10-feet from the
east property line. The proposed location of the structure complies with setbacks for the zone. The
proposed structure is a 12-foot by 20-foot, 240 square feet, pre-fabricated metal structure. The structure
will have a 10-foot ceiling height and a low pitch roof. The structure will be constructed out of metal
and painted a light grey color. There will be a small air conditioning unit on the rear wall of the
structure. j
PA 92011-00970
225 East Nevada/adg
Page 1
The property is completely surrounded by a six foot chain link metal fence with screening slats. In order
to further screen the property a condition requiring a vegetative screen of a shrub type plant (arborvitae,
laurel, cotoneaster, etc) along the east and west property lines has been added. Additionally, a condition
regarding an irrigation plan for the screening plantings has also been added.
The property is an existing parcel on an unpaved portion of East Nevada Street. It is served by water,
sewer and electric. The storm'water drainage plan will be addressed with the building permit submittals
and will likely be an alternate method as permitted within the Oregon Structural Specialty Code as
public storm drain facilities are not installed on the unpaved portion of East Nevada Street.
The proposed structure will be significantly smaller than the residential structures on adjacent properties
and will be behind the existing single-story structure. Between the two small stature structures the
parcel has less coverage than a typical single-family development. The construction of the proposed
control room will not generate additional traffic. The structure will also not affect air quality. The
structure will have residential style exterior light fixtures. The fixtures will be.required to be shielded in
a manner which will prevent light from directly illuminating adjacent properties. Any heating, air
conditioning or ventilation equipment is required to be compliant with the noise ordinance and at no
point exceed 45 decibels.
The proposal appears to comply with the zoning code requirements, the Site Review chapter and the
Conditional Use Permit criteria. The site has been used as an electric substation facility since the early
1960s and pre-dates the residential zoning. The electric facility uses on the site have decreased in
intensity on this particular piece of property as technology has evolved. Though the property will never
truly be compatible due to the very nature of the use, with the installation of down-shielded lights and
addressing the odor created by the treated poles on the property the impacts from the proposed structure
will be minimized.
The criteria for Site Review Approval are described in AMC Chapter 18.72.070, as
follows:
A. All applicable City ordinances have been met or will be met by the proposed development.
B. All requirements of the Site Review Chapter have been met or will be met.
C. The development complies with the Site Design Standards adopted by the City Council for
implementation of this Chapter.
D. That adequate capacity of City facilities for water, sewer,paved access to and through the
development, electricity, urban storm drainage, and adequate transportation can and will be
provided to and through the subject property.
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The criteria for Conditional Use Permit Approval are described in AMC Chapter
18.104.050,-as follows:
A. That the use would be in conformance with all standards within the zoning district in which the
use is proposed to be located, and in conformance with relevant Comprehensive plan policies
that are not implemented by any City, State, or Federal law or program.
B. That adequate capacity of City facilities for water, sewer, paved access to and through the
development, electricity, urban storm drainage, and adequate transportation can and will be
provided to and through the subject property.
C. That the conditional use will have no greater adverse material effect on the livability of the
impact area when compared to the development of the subject lot with the target use of the zone.
When evaluating the effect of the proposed use on the impact area, the following factors of
PA#2011-00970
225 East Nevada/adg
Page 2
livability of the impact area shall be considered in relation to the target use of the zone:
1. Similarity in scale, bulk, and coverage.
2. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle,
and mass transit use are considered beneficial regardless of capacity of facilities.
3. Architectural compatibility with the impact area.
4. Air quality, including the generation of dust, odors, or other environmental pollutants.
5. Generation of noise, light, and glare.
6 The development of adjacent properties as envisioned in the Comprehensive Plan.
7. Other factors found to be relevant by the Hearing Authority for review of the proposed
use.
The application with the attached conditions complies with all applicable City ordinances.
Planning Action 2011-00970 is approved with the following conditions. Further, if any one or more of
the following conditions are found to be invalid for any reason whatsoever, then Planning Action 2011-
00970 is denied. The following are the conditions and they are attached to the approval:
1) That all proposals of the applicant shall be conditions of approval unless otherwise modified here.
2) That the plans submitted for the building permit shall be in substantial conformance with those
approved as part of this application. If the plans submitted for the building permit are not.in
substantial conformance with those approved as part of this application, an application to modify the
Site Review approval shall be submitted and approved prior to issuance of a building permit.
3) That the structure shall be painted in a muted, neutral shade. A sample of the proposed color shall be
submitted for review and approval by the Staff Advisor.
4) That any and all mechanical equipment used to operate the control room structure shall be shielded
from view from the public right-of-way and adjacent properties.
5) All mechanical equipment shall not exceed 45 decibels when measured from the nearest property
line.
6) That the proposed exterior lights be shown on the building permit submittals and shall be shown to
have shields which direct the light downward and shall not directly illuminate adjacent properties.
7) That the City of Ashland Electric Division shall implement measures to eliminate the odor from the
treated electric utility poles stored on-site upon neighboring residentially-zoned propeties. Those
measures may include, alternate placement on-site, covering the poles, utilizing newer technology
for pole treatment which has less odor or storing the poles off-site.
8) That a storm drainage plan shall be submitted with the building permit submittals indicating how
new run-off generated by the building will be directed to a system approved by the City of Ashland
Building Division.
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0 If
Bill Molnar Director Date
Department of Community Development
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PA#2011-00970
225 East Nevada/adg
Page 3
i
PA-2011-00970 391 E04AC 1900 PA-2011-00970 391 E04AC 1400 PA-2011-00970 391 E04AC 1000
ABBOTT CECILE D TRUSTEE FBO CITY OF ASHLAND BREON RICHARD E TRUSTEE ET AL
205 E NEVADA ST DAVID TYGERSON, ELECTRIC DEPT 4182 MANUELA AVE
ASHLAND, OR 97520 20 E MAIN STREET PALO ALTO, CA 94306
ASHLAND, OR 97520
PA-2011-00970 391 E04AC 3200 PA-2011-00970 391 E04AC 3400 PA-2011-00970 391 E04AC 1600
FEDERAL NATIONAL MORTGAGE MARSHALL RICHARD G JR/LAURA MAllI VINCE
ASSOCIATION RECONTRUST COMPANY 214 E NEVADA ST 245 NEVADA ST
400 COUNTRYWIDE WAY SV-35 ASHLAND, OR 97520 ASHLAND, OR 97520
SIMI VALLEY, CA 93065
PA-2011-00970 391 E04AC 1600 PA-2011-00970 391 E04AC 3300 PA-2011-00970 391 E04AC 1700
MAllI VINCE MEHTA VINOD/SEEMA MEIER HARVEY A TRUSTEE ET AL
273 LAUREL 1142 BROOKDALE AVE 410 NEVADA ST
ASHLAND, OR 97520 MEDFORD, OR 97504 ASHLAND, OR 97520
PA-2011-00970 391 E04AC 1800 PA-2011-00970 391 E04AC 3500 PACIFIC 391 E04AC 1100
OEHLER ELIZABETH PACIFIC POWER/LIGHT CO REGLER THOMAS L
ATTN: ROBERT G STRONG
21E E NEVADA ST 275 E NEVADA
ASHLAND, OR 97520 700 NE ND, OR 972 2 700 ASHLAND, OR 97520
PORTLAND, OR 97232
PA-2011-00970 391 E04A 1000 PA-2011-00970 391 E04A 800 PA-2011-00970
SCHULTZ PETER/SCHULTZ LAURA WILLIAMS JERRY KEN/CAROL A WITKOWSKI JERRY
375 E NEVADA ST 1154 OAK ST 1600 SW WESTERN BLVD
ASHLAND, OR 97520 ASHLAND, OR 97520 CORVALLIS, OR 97333
255 E NEVADA
9/21/2011 NOD
15
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comment on planning action 2011-00979 255 East Nevada
From :Vince Mazzi <vpmazzi @gmail.com> Wed,Aug 17, 2011 10:19 PM
Subject:comment on planning action 2011-00979 255 East Nevada
To :guntera @ashland.or.us
Hi Amy,
Thanks so much for helping me the other day.
I just wanted to send in my comments on the pending planning action for 255 East Nevada St: site review approval and
modification to the conditional use permit.
If the addition of the 240 sq foot substation control room will help the electrical department in their mission to improve service
to the community,I am happy to support it.
I only ask the property be used in accordance with the planned use as close as possible,so as not to lower livability and
property value of the neighborhood, i.e.
1. Lighting : use of low Kelvin temperature residential style lighting design.
2. Sound: please no sound increases,especially any outdoor transformers. (Already,the current transformer noise from the
Pacific power substation is 60dB, measured from the street).
3. Health/environmental: please prohibit/remove carcinogenic materials stored at the yard. Please,no toxic pesticide spray for
weed control.
4. Request no Large trucks idling inside the yard.
5. Request no use of county jail inmates for yard maintenance (I've had 2 home break-ins resulting in property left in the last
3 years,causing my home insurance to triple.)
6. Good appearance: I request the property not be used as a storage yard.
I had a recent appraisal which lowered my property value due to the yard appearance.As a result,I could not take advantage
of the lower mortgage rates currently available even though I qualified for the refinance. (see site comments below).
I believe the planting of some curb shrubs and removal of barbed wire fencing would be very helpful and much appreciated.
Thanks,
Vince Mazzi
245 East Nevada St, ashland
541-292-4385
From appraisal for my property at 245 East Nevada,Jan 2011:
Site Comments
The subject is located across the street from a Pacific Power electrical sub-station and adjacent(on 2 sides, back and
Eastern side) to the City of Ashland's"telephone pole"maintenance yard. While the location is not affected by easements,
encroachments, or external environmental conditions, it's location can be considered to be somewhat less than desirable
due to the"Power Sub-Station"and"Maintenance Yard"(See Additional Photos Addendum). As a result of the subject's
location, a deduction for location will be applied in the sales comparison grid to reflect the estimated value difference from a
normal"neighborhood"type location that would be available to potential buyers.
Associated Appraisers, LLC Medford, OR
1 of 1 8/18/2011 12:14 PM
y • Save money with pre-fabricated "turn-key" steel
r buildings by reducing engineering and procurement
} costs.
• Pre-fabricated electrical enclosures are factory built,
with "state of the art" precision and control.
• Pre-fabricated buildings assure exact delivery dates,
permitting accelerated project completion not attainable
�. with on site construction.
0 Pre-fabricated buildings minimize on site construction
time in hazardous substation environments, reducing
the chance of safety violations and accidents.
• Pre-fabricated buildings permit optional factory
integrated control systems.
• Pre-fabricated buildings limit subcontracting
requirements and the number of trades required.
The POWERHOU Modular Building Solution-,
A Trachte POWERHOUSE modular building
in grates the permanence and flexibility of a site
- _ bui t structure with the quality and project
" ( ma agement of factory built pre-assembled
wat rproof electrical enclosure. This combination
pro ides quite simply the "best of both worlds"
r, for he customer, resulting in smoother, faster
an ultimately more efficient electrical control
h ses built from start to finish.
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hft // r ht owerhouse.corn Betiefits Difference I Specs RFQ
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ti Planning Department,51 WinbO ay,Ashland,Oregon 97520 CITY OF
541-488-5305 Fax:541-552-2050 www.ashland,or,us TTY: 1-800-735-2900
NOTICE OF APPLICATION
PLANNING ACTION: 2011.00970
SUBJECT PROPERTY: 255 East Nevada
APPLICANT: City of Ashland
DESCRIPTION: A request for Site Review approval and a modification of an existing Conditional Use Permit
to construct a 240 square foot electric substation control room at the Ashland Electric Substation property
located at 255 E. Nevada.The property is zoned Single Family Residential and the construction of a new,
non-residential structure requires a Site Review approval and there is an existing Conditional Use Permit
on site for the original construction of the substation. COMPREHENSIVE PLAN DESIGNATION: Single
Family Residential; ZONING: R-1.5; ASSESSOR'S MAP: 391E 04AC; TAX LOT: 1200
NOTICE OF COMPLETE APPLICATION: August 10, 2011
DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: August 24, 2011
„51 [1154
IF3 ----
SUBJECT PROPERTY
255 E NEVADA
381 E 040A 1200
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The Ashland Planning Division Staff has received a complete application for the property noted above.
Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way,
Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above.
Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is
sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and
not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of
decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staff's decision must be
made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.108.040)
The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application,
by letter,or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land
Use Board of Appeals(LUBA)on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA
on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this
Department to respond to the issue precludes an action for damages in circuit court.
A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be
provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development & Engineering Services
Building,51 Winburn Way,Ashland,Oregon 97520.
SITE DESIGN AND USE STANDARDS
18.72.070 Criteria for Approval
The following criteria shall be used to approve o r
deny an application:
A. All applicable City ordinances have been met or will be met by the proposed development.
B. All requirements of the Site Review Chapter have been met or will be met.
C. The development complies with the Site Design Standards adopted by the City Council for implementation of this Chapter.
D. That adequate capacity of City facilities for water,sewer, paved access to and through the development, electricity,urban storm drainage, and adequate
transportation can and will be provided to and through the subject property, All improvements in the street right-of-way shall comply with the Street
Standards in Chapter 18.88, Performance Standards Options.
(ORD 2655,1991;ORD 2836,1999)
CONDITIONAL USE PERMITS
18.104.050 Approval Criteria
A conditional use permit shall be granted if the approval authority finds that the proposed use conforms,or can be made to conform through the imposition of
conditions,with the following approval criteria.
A. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with
relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program.
B. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate
transportation can and will be provided to and through the subject property.
C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject
lot with the target use of the zone.When evaluating the effect of the proposed use on the impact area,the following factors of livability of the impact area
shall be considered in relation to the target use of the zone:
1. Similarity in scale,bulk, and coverage.
2. Generation of traffic and effects on surrounding streets, Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless
of capacity of facilities.
3. Architectural compatibility with the impact area.
4. Air quality, including the generation of dust,odors,or other environmental pollutants.
5. Generation of noise,light,and glare.
6. The development of adjacent properties as envisioned in the Comprehensive Plan.
7. Other factors found to be relevant by the Hearing Authority for review of the proposed use.
PA-2011-00970 391 E04AC 1900 PA-2011-00970 391 E04AC 1400 PA-2011-00970 391 E04AC 1000
ABBOTT CECILE D TRUSTEE FBO CITY OF ASHLAND BREON RICHARD E TRUSTEE ET AL
205 E NEVADA ST DAVID TYGERSON, ELECTRIC DEPT 4182 MANUELA AVE
ASHLAND, OR 97520 20 E MAIN STREET PALO ALTO, CA 94306
ASHLAND, OR 97520
PA-2011-00970 391 E04AC 3200 PA-2011-00970 391 E04AC 3400 PA-2011-00970 391 E04AC 1600
FEDERAL NATIONAL MORTGAGE MARSHALL RICHARD G JR/LAURA MAllI VINCE
ASSOCIATION RECONTRUST COMPANY 214 E NEVADA ST 245 NEVADA ST
400 COUNTRYWIDE WAY SV-35 ASHLAND, OR 97520 ASHLAND,OR 97520
SIMI VALLEY, CA 93065
PA-2011-00970 391 E04AC 1600 PA-2011-00970 391 E04AC 3300 PA-2011-00970 391 E04AC 1700
MAllI VINCE MEHTA VINOD/SEEMA MEIER HARVEY A TRUSTEE ET AL
273 LAUREL 1142 BROOKDALE AVE 410 NEVADA ST
ASHLAND, OR 97520 MEDFORD, OR 97504 ASHLAND, OR 97520
PA-2011-00970 391 E04AC 1800 PA-2011-00970 391 E04AC 3500 PA-2011-00970 391 E04AC 1100
OEHLER ELIZABETH PACIFIC POWER/LIGHT CO REGLER THOMAS L
ATTN: ROBERT G STRONG
21 E E NEVADA ST 275 E NEVADA
ASHLAND, OR 97520 700 NE MULTNOMAH STE 700 ASHLAND, OR 97520
PORTLAND, OR 97232
PA-2011-00970 391 E04 1000 PA-2011-00970 391 E04 800 PA-2011-00970
SCHULTZ PETER/SCHULTZ LAURA WILLIAMS JERRY KEN/CAROL A WITKOWSKI JERRY
375 E NEVADA ST 1154 OAK ST 1600 SW WESTERN BLVD
ASHLAND, OR 97520 ASHLAND, OR 97520 CORVALLIS, OR 97333
255 E NEVADA
8/10/2011 NOC
15
AFFIDAVIT OF MAILING
STATE OF OREGON )
County of Jackson )
The undersigned being first duly sworn states that:
1. I am employed by the City of Ashland, 20 East Main Street, Ashland,
Oregon 97520, in the Community Development Department.
2. On August 10, 2011 1 caused to be mailed, by regular mail, in a sealed
envelope with postage fully prepaid, a copy of the attached planning action notice to
each person listed on the attached mailing list at such addresses as set forth on this list
under each person's name for Planning Action #2011-00970, 255 E Nevada.
Signature of Employee
Document5 811012011
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Created with MapMaker Map created on 811012011 10:50:17 AM using web.1acksoncounty.org
City of Ashland Planning Division, Applicati®n Request Narrative
f®r the
City of Ashland Electric Department, Ashland Substation Control Building
This narrative describes the proposed installation of a new prefabricated Substation Control Building to
be owned by the City of Ashland and operated and maintained by the City's Electric Department.
The Control Building will be an unmanned facility. The purpose of this building will be to house control
and metering equipment, and to provide safe operational control and monitoring of the existing and future
switchyard equipment. Presently there is no building that houses these facilities and the existing control
and metering devices are located outdoors in the substation yard. This new building will allow safer
remote control of high-voltage equipment. At present, switching operations must be performed outdoors
near the equipment being switched. In addition,the building will provide a weather-protected, climate-
controlled enclosure to house the control and metering equipment, and provide an additional barrier
against vandalism and unauthorized entry.
The Control Building will be a steel-frame all-metal pre-fabricated facility that will set on a concrete
foundation slab. The building arrangement and specifications including the foundation will be designed
by qualified registered professional engineers. The specifications will call for a factory designed,
manufactured, assembled,tested, delivered and installed pre-fabricated building.The building will be
fabricated to comply with the latest applicable codes and standards.
Although the building has not yet been designed it will be a single level facility and is expected to have a
footprint of approximately 12' x 20' or smaller,maximum square footage of 240 sq-ft,with a ceiling
height of 10' and a flat, slight-pitched roof,with slopped to drain gutters and downspouts.
The building will meet or exceed all insulation requirements,the exterior will be 12-gauge galvanized
steel painted light gray, and will have two access doors with a half-height wire-mesh safety glass
windows and keyed locks. The only exterior infrastructure interface will be with AFN(fiber) for the
City's telemetry and possibly Qwest(phone)for BPA's telemetry.
The building will house the following major equipment:
• AC and DC wall-mounted distribution panelboards.
• DC Power system with batteries,battery charger, and battery support racks.
• Switchgear Relay and Metering Control Panels (2).
• BPA Revenue Metering Rack(1).
• Telemetery and supervisory control and monitoring devices.
• HVAC unit.
• All necessary internal and external building normal and emergency lighting and receptacles, and
miscellaneous materials required to make the building complete.
The building will be located on existing City of Ashland fenced property situated north of E.Nevada
Street opposite the existing Ashland Substation. The specific building location has not yet been finalized
but is expected to be adjacent,within a few feet, of the existing City-owned shed on this property. Refer
to the attached aerial view of the subject property which identifies the site and expected building location.
Zoning District Requirements:
Landscaping Requirements: 50 percent of the site is required to be surfaced in natural landscape
materials which permit the natural infiltration of water into the soil below. A size, and species
specific landscaping& irrigation plan required at tune of formal application. Where possible, avoid
using lawn. Provide irrigation system.
Response: The proposed property to house the Electric Department Control Building is
currently City awned property th tit i vas a previous vious substation site. There is no plan to add any
landscaping or irrigation.
Parking,Access and Internal Circulation: As per the requirements of Chapter 18.92 Off Street
Parking.
Response: The proposed property to house the Electric Department Control Building is
currently City oivnedpropert 1 that was a previous substation site. There isno plant tomodifi,
access or parking acconiniodations.
Lot Coverage: A maximum of 50% if the lot may be covered with buildings, driveways,
parking areas, walkways, and. other forms of lot coverage.
Response: A srnallpercenft�,,Ye qf'the lot will be covered with the building, driveway and
parking areas, which is estimated to be less than 20%.
Setbacks: Front yards shall be a minimum of 15 feet excluding garages. Unenclosed porches shall
be permitted with a minimum setback of eight feet or the width of any existing public utility
easement, whichever is greater, from the front property line. All garages accessed from the front
shall have a minimum setback of 20 feet from the front property line; side yards, six feet; the side
yard of a comer lot abutting a public street shall have a ten foot setback-, rear yard, ten feet plus ten
feet for each story in excess of one story. In addition, the setbacks must comply with Chapter 18.70
which provides for Solar Access.
Response: The building is expected to have a setback of approxiniate4y 30'from the front
properly line.
PROCEDURE: Type I - Administrative Approval, subject to hearing upon appeal.
APPLICATION MATERIALS: The application is required to include drawings of the
proposal(i. e.plan requirements) as ii,ell as written findings addressing the applicable approval
criteria in accordance with the Ashland Land Use Ordinance (AL UO), Chapter 18 Land Use of the
Ashland Municipal Code, The following section includes the requirements for plans and approval
criteria which are applicable to the proposal as described in the pre-application submittals. When
inore than one planning approval is required for the proposal, multiple sections of the AL UO may
apply. The burden ofproof is on the applicant(s) to ensure that all applicable criteria are addressed
in writing and that all required plans, written findings, and other materials are submitted even if
those items were not discussed in specific, itemized detail during this initial pre-application
conference
Plan Requirements: RECEIVED
JUL 19 2011
City of Ashland
Two (2) copies of the plans below on paper no larger than 11"x 17". Note: These copies are used
for the Planning Commission packet and for the notices mailed to neighbors. Please submit clear,
reproducible copies.
Two (2) Copies of Plans as required for Conditional Use Permit approval in 18.104.040.
A. The plan or drawing accompanying the application shall include the following
information:
1. Vicinity Map
Shown on Site map.
2. North Arrow
Shown on Site map.
3. Depiction and names of streets abutting the subject property.
Shown on Site map.
4. Depiction of the subject property, including the dimensions of all lot lines.
Shown on Site map.
5. Location and use of all buildings existing and proposed on the subject property and
schematic architectural elevations of all proposed structures.
Shown on Site map and Building drawing, also re
fer°to Application Narrative.
6. Location of all parking areas, parking spaces and ingress, egress and traffic circulation
for the subject property.
Shown on Site map.
7. Schematic landscaping plan showing area and type of landscaping proposed.
Not applicable to this property.
8. A topographic map of the site showing area and type of landscaping proposed.
Shown on Site map,no landscaping proposed.
9. Approximate location of all existing natural features in areas which are planned to inch
dbh, any natural drainage ways, ponds or wetlands, and any substantial outcroppings of
rocks or boulders.
Not applicable to this property.
B. An application for conditional use permit may, but need not be made concurrently with
any required application for site design approval under Chapter 18.72. The provisions
of paragraph (1) above are not intended to alter the detailed site plan requirements of
section 18.72.040 for site design approval.
Not applicable.
Two (2) Copies of Plans as required for Site Review in 18.72.060.
A. Project name.
Ashland Substation —Control Building (City Electric Department®caned)
B. Vicinity Map.
Shown on Site map.
C. Scale(the scale shall be at least one inch equals fifty feet or larger).The Staff Advisor may authorize
different scales and plan sheet sizes for projects,provided the plans provide sufficient information to
clearly identify and evaluate the application request.
Shown on Site map. RMFnirn
D. North Arrow
Shoivrt on Site map. ) 20111
E. Date
m
,Shown. oil Site map.
F. Street names and location of all existing and proposed streets within or on the boundary of the proposed
development.
Shown on Site map.
G. Lot layout with dimensions for all lot lines.
Shorvn'on Site map.
H. Zoning designations of the proposed development.
Proposed property is for substation control building, there is no designation for
substation property.
I. Zoning designations adjacent to the proposed development.
Residential and existing substation.
J. Location and use of all proposed and existing buildings,fences and structures within the proposed
development.Indicate which buildings are to remain and which are to be removed.
Shown oil Site map, use is for substation equipment monitor and control, refer to the
Application Narrative.
K. Location and size of all public utilities in and adjacent to the proposed development with the locations
shown of:
1. Water lines and meter sizes.
-%-inch water service to property.
2. Sewers,manholes and cleanouts.
4-inch sanitary sewer lateral to property.
3. Storm drainage and catch basins.
Existing storm drain catch basin at south-west corner of property.
4. Opportunity-to-recycle site and solid waste receptacle,including proposed screening.
Recycle opportunity-not applicable.
L. The proposed location of:
1. Connection to the City water system.
No additional planned water facilities on property.
2. Connection to the City sewer system.
No additional planned sewer facilities oil property
3. Connection to the City electric utility system.
Only electrical connection will be to the substation distribution system.
4. The proposed method of drainage of the site.
Proposed building doivraspouts are intended to be natural drain.
(COA okay?)
M. Location of drainage ways or public utility easements in and adjacent to the proposed development.
Shown on Site map and attached Survey.
N. Location,size and use of all contemplated and existing public areas within the proposed development.
No public areas planned within property.
O. All fire hydrants proposed to be located near the site and all fire hydrants proposed to be located within
the site.
Shown on Site map.
P. A topographic map of the site at a contour interval of at least five(5)feet.
Shorvrr on Utility map.
Q. Location of all parking areas and all parking spaces,ingress and egress on the site and on-site circulation.
Shown on Site map.
R. Use designations for all areas not covered by building.
Property areas not covered by building are to remain am.der City's calrr jK81 _-
JUL 20111
a _',
S. Locations of all existing natural features including,but not limited to,any existing trees of a caliber
greater than six inches in diameter at breast height,except in forested areas,and any natural drainage
ways or creeks existing on the site,and any outcroppings of rocks,boulders,etc.Indicate any
contemplated modifications to a natural feature.
No modifications contemplated.
T. A landscape plan showing the location,type and variety, size and any other pertinent features of the
proposed landscaping and plantings.At time of installation,such plans shall include a layout of irrigation
facilities and ensure the plantings will continue to grow.
No landscape or irrigation planned
U. The elevations and locations of all proposed signs for the development.
Signage® (%f necessary need information front COA)
V. For non-residential developments proposed on properties located in a Historic District,an exterior wall
section,window section and drawings of architectural details(e.g.column width,cornice and base detail,
relief and projection,etc.)drawn to a scale of three-fourths(3/4)of an inch equals one(1)foot or larger.
Not applicable to this property.
W. Exterior elevations of all buildings to be proposed on the site. Such plans shall indicate the material,
color,texture,shape and other design features of the building,including all mechanical devices.
Elevations shall be submitted drawn to scale of one inch equals ten feet or greater.
Shown on Building Drawing and noted in fabrication Technical Specifications.
X. A written summary showing the following:
1. For commercial and industrial developments:
Questions covered in above responses.
a. The square footage contained in the area proposed to be developed.
b. The percentage of the lot covered by structures.
C. The percentage of the lot covered by other impervious surfaces.
d. The total number of parking spaces.
e. The total square footage of all landscaped areas.
2. For residential developments:
Not applicable to this property.
a. The total square footage in the development.
b. The number of dwelling units in the development(include the units by the number of
bedrooms in each unit,e.g.,ten one-bedroom,25 two-bedroom,etc).
C. Percentage of lot coverage by:
i. Structures
ii. Streets and roads.
iii. Recreation areas.
iv. Landscaping.
V. Parking areas.
3. For all developments,the following shall also be required: The method and type of energy
proposed to be used for heating,cooling,and lighting of the building,and the approximate
annual amount of energy used per each source and the methods used to make the approximation.
All electric, estimated 300-Milino, or 3,600mkwli annually. j
Approval Criteria
Applicants are advised that in addition to required plans, written findings addressing how the
ordinance criteria are satisfied in narrative format are required. The applicable criteria are included
below. 77 r _ tr
JIUL 19 2011
ILO Y ln j J } J
Two (2) Copies of written findings addressing the following criteria from Chapter 18.104.050
for a Conditional Use Permit:
A. That the use would be in conformance with all standards within the zoning district in which
the use is proposed to be located, and in conformance with relevant Comprehensive plan
policies that are not implemented by any City, State or Federal law or program.
B. That adequate capacity of City facilities for water, sewer, paved access to and through the
development, electricity, urban storm drainage, and adequate transportation can and will be
provided to and through the subject property.
C. That the conditional use will have no greater adverse material effect on the livability of the
impact area when compared to the development of the subject lot with the target use of the
zone. When evaluating the effect of the proposed use on the impact area,the following factors
of livability of the impact area shall be considered in relation to the target use of the zone.
1. Similarity in scale, bulk and coverage.
2. Generation of traffic and effects on surrounding streets. Increases in pedestrian,
bicycle, and mass transit use are considered beneficial regardless of capacity of
facilities.
3. Architectural compatibility with the impact area.
4. Air quality, including the generation of dust, odors, or other environmental pollutants.
5. Generation of noise, light, and glare.
6. The development of adjacent properties as envisioned in the Comprehensive Plan.
7. Other factors found to be relevant by the Hearing Authority for review of the
proposed use.
i
Two (2) Copies of written findings addressing the following criteria from Chapter 18.72 for a
Site Review approval:
i
A. All applicable City ordinances have been met or will be met by the proposed development.
B. All requirements of the Site Review Chapter have been met or will be met.
C. The development complies with the Site Design Standards adopted by the City Council for
implementation of this Chapter.
NOTE: The following sections of the Site Design and Use Standards must be
addressed in the written findings.
i
-Basic Site Review Standards for Commercial Development, pp. 17-19
-Street Tree Standards, pp. 31-32
D. That adequate capacity of City facilities for water,sewer,paved access to and through the development,
electricity,urban storm drainage,and adequate transportation can and will be provided to and through the
subject property.All improvements in the street right-of-way shall comply with the Street Standards in
Chapter 18,88.Performance Standards Options.
i
UPCOMING APPLICATION DEADLINES: First Friday of each month , F -�� ; i_.
UPCOMING PC MEETINGS: Second Tuesday of each month
JUL 19 2011
qty Of AS n i a i �.
FEES: CUP - $ 938.00
Site Review- $938.00
*NOTE: Applications are accepted on a first come-first served basis. All applications received are
reviewed by staff, and must be found to be complete before being processed or scheduled at a Planning
Commission meeting. Applications will not be accepted without a complete application form signed by
the applicant(s) and property owner(s), all required materials and full payment. Applications are
reviewed for completeness in accordance with ORS 227.178. The first fifteen COMPLETE
applications submitted are processed at the next available Planning Commission meeting.
For further information, please contact: June 8, 2011
Amy Gunter,Assistant Planner Date
City of Ashland, Department of Community Development
Phone: 541-552-2044 or e-mail: guntera@ciashland.or.us
I
i
L 19 2011
S'
Two (2) Copies of written findings addressing the following criteria from Chapter
18.104.050 for a Conditional Use Permit:
A. That the use would be in conformance with all standards within the zoning district in which
the use is proposed to be located, and in conformance with relevant Comprehensive plan
policies that are not implemented by any City, State or Federal law or program.
The use is for an electrical substation control building and it is doubtfill any existing
standards pertain to this specific usage, but the facility will conform with zoning district
standards.
B. That adequate capacity of City facilities for water, sewer, paved access to and through the
development, electricity, urban storm drainage, and adequate transportation can and will be
provided to and through the subject property.
There is no water and no sewer facilities in the proposed building, and there is no change
planned to the property access and no change in transportation activity. The building
downspout storm drainage will be designed to comply with applicable requirements.
C. That the conditional use will have no greater adverse material effect on the livability of the
impact area when compared to the development of the subject lot with the target use of the
zone. When evaluating the effect of the proposed use on the impact area, the following
factors of livability of the impact area shall be considered in relation to the target use of the zone.
1. Similarity in scale, bulk and coverage. The building is a small non-manned
facility and will have no impact on livability in the area.
2. Generation of traffic and effects on surrounding streets. Increases in pedestrian,
bicycle, and mass transit use are considered beneficial regardless of capacity of
facilities. After construction the building will have no impact on increased
traffic since it is replacing existing outdated outdoor infrastructure.
3. Architectural compatibility with the impact area. The building design and style is
intended to be compatible within the area.
4. Air quality, including the generation of dust, odors, or other environmental
pollutants. The building will have no impact on air, odor or environmental quality.
5. Generation of noise, light, and glare. The building will have no impact on noise
or visual quality.
6. The development of adjacent properties as envisioned in the Comprehensive Plan.
There will be no other buildings on this site.
7. Other factors found to be relevant by the Hearing Authority for review of the
proposed use. There are no other factors that should be relevant to the Hearing
Authority other than to recognize that this building will help improve electric service reliability
to the City's electric customers.
Two (2) Copies of written findings addressing the following criteria from Chapter 18.72 for
a Site Review approval:
A. All applicable City ordinances have been met or will be met by the proposed
development. To our knowledge all applicable City ordinances will be met during this
development.
B. All requirements of the Site Review Chapter have been met or will be met. To our
knowledge all applicable Site Review requirements will be met during this development.
C. The development complies with the Site Design Standards adopted by the City Council
for implementation of this Chapter. To our knowledge all applicable Site Design
requirements will be met during this development.
NOTE: The following sections of the Site Design and Use Standards must be
addressed in the written findings.
-Basic Site Review Standards for Commercial Development, pp. 17-19
-Street Tree Standards, pp. 31-32
D. That adequate capacity of City facilities for water,sewer,paved access to and through the
development, electricity,urban storm drainage,and adequate transportation can and will be provided to and
through the subject property.All improvements in the street right-of-way shall comply with the Street
Standards in Chapter 18.88.Performance Standards Options. Refer to the Application Narrative.
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RECEIVED Sanitary Sewer Utility features Streets
Electric features r
July 14, 2011 Building
i. � a�� Storm Water Utility features
1:720 , �°� , �.
Water Utility features Contour
1 inch = 60 f y 'i m 2 ft interval
Mapping y y y Public Utility Easement 10 ft interval
pp' g is schematic only and bears no warrant of accuracy.
All features,structures,facilities,easement or roadway locations
should be independently field verified for existence and/or location.
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Planning Division ZONING PERMIT APPLI I
CATON
51 Winbum Way,Ashland OR 97520 FILE r-"A - ') -0 0 97
CITY OF 541-488-5305 Fax 541-488-6006 # 4A
-ASHLAND
DESCRIPTION OF PROJECT kl1,59LA�lkl,9 5065,-97_101\1
DESCRIPTION OF PROPERTY Pursuing LEED@ Certification? ❑YES ❑ NO
Street Address E, IVO-VA))A .27L
Assessor's Map No.391E jde- Tax Lot(s)
Zoning Comp Plan Designation
APPLICANT
Name Of 06"HL41VZ) Phone �-5-36-7 E-Mail QA\1F- 7 451-IMM M-QS
I
Address C-10 Al, 1111,-I,,117-7 Wlil ALL- city r-45HZ1PVZ) zip 7S-20
PROPERTY OWNER
Name C-r F 11SIll-AK0, Flee?� PZ:_,077 Phone 5411-qV-5357 E-Mail DAV6 T8 4SXJM1V0
City lq5h�L&V,9., 012- 1?
Address 90 Al, h16(111F16t1;V Avr zip— 73-20
SURVEYOR,ENGINEER,ARCHITECT,LANDSCAPE ARCHITECT,OTHER
Titles r'c t Name h1510 Phone 5111-1-6-2 ZeZ'V E-Mail a r W�itl,(OLU,5K I e cvoc5
Address- //_100 �tv noTe city Cc;r\.m11AX Zip C�73-S3
Title Name Phone E-Mail
Address city Zip
I hereby certify that the statements and information contained in this application,including the enclosed drawings and the required findings of fact,are in all respects,
true and correct. I understand that all property pins must be shown on the drawings and visible upon the site inspection. In the event the pins are not shown or their
location found to be incorrect, the owner assumes full responsibility. I further understand that if this request is subsequently contested, the burden will be on me to
establish:
1) that I produced sufficient factual evidence at the hearing to support this request;
2) that the findings of fact furnished justifies the granting of the request;
3) that the findings of fact furnished by me are adequate;and further
4) that all structures or improvements are properly located on the ground.
Failure in this regard will result most likely in not only the request being set aside, but also possibly in my structures being built in reliance thereon being required to
be removed at my expense. If I have any doubts,I am advised to seek competent professional advice and assistance.
Applicant's Signature Date
As owner P of property involved in this request, I have read and understood the complete application and its consequences to me as a property
wne
le
P(operty Owner's/Signature (required) Date'
[To be completed by City Slal j
�611 I 'I I . I Filing
Date Received Zoning Permit Type Fee$
OVER 0
(`Mnnm and qeitini,q%liicasm\De k-tn6�Zonina Permit Armlication.doc
Job Address: 255 E NEVADA Contractor:
ASHLAND OR 97520 Address:
Owner's Name: CITY OF ASHLAND ®• Phone:
Customer#: 06310 State Lic No:
CITY OF ASHLAND City Lic No:
L Applicant: >�
Address: A
Sub-Contractor:
Phone: Address:
Applied: 07/19/2011 Q
Issued:
R
Expires: 01/15/2012 Phone:
State Lic No:
Maplot: 391 E04AC1200 City Lic No:
DESCRIPTION: Ashland Substation Control Building
Bill Fees
VALUATION '.
Occupancy Type Construction Units Rate Amt Actual Amt Constuction Description
Total for Valuation:
IF MECHANICAL
IFELECTRIGAL
STRUCTURAL
PERMIT FEE DETAIL
Fee Description Amount Fee Description Amount
Type 1 1,876.00
CONDITIONS OF APPROVAL
COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 East Main St. Fax: 541-488-5311
Ashland,OR 97520 TTY: 800-735-2900
www.ashland.or.us
Inspection Request Line: 541-552-2080
IT' Y OF
ASHLAND
I
I
I
I
i
I hereby certify the contents of this application to be correct to the
best of my knowledge, and furthermore, that I have read, Fee Summary Paid Amounts
understood and agreed to the following:
Building: $ 0.00 $ 0.00
1. This permit shall remain valid only in accordance with code State Surcharge: $ 0.00 $ 0.00
or regulation ulatti)ion provisions relating to time lapse and revocation
(180 Development Fees: $ 0.00 $ 0.00
2. Work shall not proceed past approved inspection stage. All Systems Development Charges: $ 0.00 $ 0.00
required inspections shall be called for 24 hours in advance. Utility Connection Fees: $ 0.00 $ 0.00
3. Any modifications in plans or work shall be reported in
advance to the department. Public Works Fees: $ 0.00 $ 0.00
4. Responsibility for complying with all applicable federal, state, Planning Fees: $ 1,876.00 $ 0.00
or local laws, ordinances, or regulations rests solely with the j
applicant. Sub-Total: $ 1,876.00
Fees Paid: $ 0
Applicant Date
Total Amount Due: $ 1,876.00
COMMUNITY DEVELOPMENT Tel: 541-488-5305
20 East Main St. Fax: 541-488-5311
Ashland,OR 97520 TTY: 800-735-2900
www.ashland.or.us
Inspection Request Line: 541-552-2080
CITY F
ASHLAND