HomeMy WebLinkAbout1991-0917 Council Mtg PACKET important: Any citizen attending Council meetings may speak on any item on the a4e ss it is
the subject of a public hearing which has been closed. If you wish to speak, please rise
and after you have been recognized by the Chair, give your name and address. The
Chair will then allow you to speak and also inform you as to the amount of time allotted
to you. The time granted will be dependent to some extent on the nature of the item
under discussion, the number of people who wish to be heard, and the length of the
agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
SEPTEMBER 17, 1991
I. PLEDGE OF ALLEGIANCE: 7: 30 P.M. , Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular Meeting of September 3, 1991.
IV. SPECIAL PRESENTATION:
1. Acceptance of deed for gift of open space from Mr. & Mrs.
Jere Hudson.
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions &. Committees.
2 . Monthly Departmental Reports.
3 . Financial Report for year ending June 30, 1991 as prepared
by the Director of Finance.
4.� ' Liquor license request from First Street Bistro, 15 N.
First.
VI. NEW & MISCELLANEOUS BUSINESS:
1. Request by Director of Community Development to submit
Comprehensive Plan Periodic Review proposal to L.C.D.C.
2. Letter from City of Grants Pass relative to City of Ashland
participation in SOREDI Revolving Loan Fund. .
3 . Request by Schrodt Designs, 1285 Oak Street, for 2" water
service outside of City Limits for fire sprinkler system.
4 . Request by North Pacific Construction Co. for 10 ' utility
easement from the City of Ashland for property near Oak and
"B" Streets.
5. Request by Environmental Federation of Oregon for Council
endorsement of joint city employee contribution fund drive
with United Way of Jackson County.
6. Request by U.S. West Communications to cut newly paved
street at 294 & 300 N. Pioneer Street for telephone
service.
VII. PUBLIC FORUM: Business from the audience not included on the
agenda. (Limited to 15 minutes)
VIII. ORDINANCES . RESOLUTIONS & CONTRACTS:
Q / P 1. Second reading by title only of an ordinance annexing a
contiguous area to the City of Ashland, Oregon and
providing for an effective date. (Crowson Road Annexation)
12 ' Second reading by title only of an ordinance withdrawing
certain recently annexed property from Jackson Co. Fire
Dist. No. 5. (Crowson Road Annexation)
/ ,}1' 3: Second reading by title only of an ordinance amending
Ordinance No. 2052 , the land-use ordinance of the City of
Ashland and Section 18. 12.030 of the Ashland Municipal
Code, to re-zone certain property from Jackson County RR-5
to City of Ashland R-1-10. (Crowson Road Annexation)
N• 4. Second reading by title only of an Ordinance amending
Chapter 15.28 of the Ashland Municipal Code by adopting the
1988 Uniform Fire Code Standards, with certain
modifications.
fF, 5. Second reading by title only of an ordinance vacating an
alley located between Wimer Street and West Street from
',e7. Vx5 Alta Avenue 200 feet Westerly, including an easement in
favor of the City of Ashland.
k1, 6. Second reading by title only of an ordinance authorizing
and ordering the improvement of Tolman Creek Road from the
Southern Pacific Railroad tracks to approximately 1800 feet
�D ��/� North of Ashland Street (Highway 66) by constructing curbs,
gutters, sidewalks, bikepaths, asphaltic paving and storm
drains and authorizing the assessment of the cost of the
improvements against the property to be benefited, and
r providing that warrants issued for the cost of the
improvement be general obligations of the City of Ashland.
k4. 7. Second reading by title only of an ordinance authorizing
and ordering the improvement of the intersection of Ashland
Street and Tolman Creek Road with the installation of an
automatic traffic signal, and authorizing the assessment of
the cost of the improvements against the property to be
benefited, and providing that warrants issued for the cost
of the improvement be general obligations of the City of
Ashland.
8. Resolution establishing an Ad Hoc Committee to be known as
�l the Transportation Planning Advisory Committee.
9. Resolution establishing the Affordable Housing Trust
Account.
10. Resolution establishing a methodology for I&M fees charged
to other public agencies.
IX. OTHER BUSINESS FROM COUNCIL MEMBERS
X. ADJOURNMENT
1>
• MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
SEPTEMBER 3, 1991
CALL TO ORDER: Mayor Golden called the meeting to order and led the
Pledge of Allegiance at 7: 30 P.M. on the above date in the Council
Chambers. Laws, Reid, Acklin, and Arnold were present. Williams and
Winthrop were absent.
APPROVAL OF MINUTES: The minutes of the Regular Meeting of August 20,
1991 were approved as presented.
PROCLAMATIONS & AWARDS: A proclamation was read declaring September
8-22 , 1991 as "Sister Cities Days in Ashland" .
CONSENT AGENDA: Arnold moved to approve as follows: 1) Minutes of
Boards, Commissions, and Committees; 2) Monthly Departmental Reports;
and 3) Liquor License Application for Gen Kai Restaurant, 180 Lithia
way. Acklin seconded, all AYES on voice vote.
PUBLIC HEARINGS: Public Works Dir. Hall explained the project which
includes improvements on Tolman Creek Road from the S.P. Railroad
tracks to 1800 ft. North of Highway 66; and installation of a traffic
signal at the intersection of Hwy. 66 and Tolman. On a question from
Mayor Golden, Planning Dir. Fregonese said the plan is to use SDC's
for future signals, but the system has not yet been set up. The
public hearing on 1) Street Improvements was opened. Dennis Cooper,
1983 Crestview, and co-owner of Tolman Creek Mobile Park at 215
Tolman, is concerned that the park is not getting the full benefit of
the improvements because only a half street is proposed, and asked the
it be excluded until the whole street can be improved. He feels the
residential uses do not cause the need for the improvements. Judy
Martin, 215 Tolman, read a petition from the residents asking that the
park be excluded from the district. Bob McFadden, 215 Tolman #.27,
expressed concerns about safety if the street is only improved to half
width. John Hassen, Attorney for Watson & Assoc. , noted that the
owners of the mobile home park signed in favor of street improvements
and they feel staff put forth a fair recommendation. Alan DeBoer,
2260 Morada, spoke for the YMCA and asked that they be excluded from
the improvement district.
The public hearing on 2) Signal Installation was opened. Dennis
Cooper asked that the Mobile Home Park at 215 Tolman be excluded from
the signal improvement district. He did not sign in favor of the
improvement and the commercial impacts have necessitated the signal,
not the residential uses. Judy Martin read a petition from the park
residents asking to be excluded. Kevin McLaughlin, Don Lewis
Retirement Center, asked that the property at 500 YMCA Way be excluded
as this is federally subsidized low-income, senior housing. Frank
Hutchinson, Independent Printing Co. , read a letter from Zak
Brombacher expressing concern about financing methods and changing the
grade of Tolman before improving it. Alan DeBoer said the signal is
necessary but asked that the YMCA be excluded from the cost. Hassen
said the signal was thought to be necessary prior to development of
the Tolman Creek Plaza. Vickie Neuenschwander, 455 Tolman, feels
commercial properties should bear a larger burden of the costs. The
public hearing was closed.
Regular Meeting - Ashland City Council - 9/3/91 - P. 1
City Admin. Almquist said remonstrance on the street improvements is 3
1/2% and on the signal remonstrance is 16. 5%. Reid said sidewalks are
needed in the residential areas and traffic counts would be helpful .
She requested staff to prepare several different options of
assessments. Acklin noted City policy of signatures in favor of
improvements. Arnold said the mobile home park should not be in the
signal district. Acklin moved to form the signal assessment district
excluding the properties occupied by the Tolman Creek Mobile Park and
the YMCA and Arnold seconded. On a question from Laws, Acklin amended
the motion to include removing the Don Lewis Retirement Center from
the district, and using the per acre assessment method. Arnold
amended his second and the motion passed on roll call vote with Reid
dissenting. After a short discussion, Acklin moved to form the Street
Assessment District with improvements being completed as proposed but
residential properties paying the cost of a normal residential street,
not an arterial street, and commercial properties picking up the
additional cost. Arnold seconded and the motion passed on roll call
vote with Reid dissenting. ,
3) Vacation of Alley. Public Works Dir. Hall explained the vacation
request and recommended approval with retention of an easement for
water main purposes. On a question from Reid about pedestrian access,
Hall said it dead ends and would be of no value. The public hearing
was opened. Jonathan Lange, 442 Guthrie, said there are six cedar
trees and if a walkway goes in, the trees would have to be damaged.
Arminda Brown, 349 Alta, said there is, no reason for an easement
because it wouldn't go anywhere. The public hearing was closed. The
ordinance was read vacating the alley but retaining an easement for
future water purposes. Acklin'moved to second reading, Arnold
seconded, all YES on roll call vote. .
Acklin moved to extend the public hearings until 10: 00 P.M. Arnold
seconded, all AYES on voice vote.
4) Crowson Road Annexation (Warren) . Senior Planner McLaughlin read
the criteria for annexations and said the Planning Commission
recommended approval with certain conditions. The public hearing was
opened and Don Greene, 375 Normal, represents the owners and is
available to answer any questions. There being no further comment,
the hearing was closed. Acklin moved to approve the annexation with
the Planning Commission's conditions and to adopt the Findings.
Arnold seconded and the motion passed unanimously on roll call vote.
UNFINISHED BUSINESS: 1) Southern Oregon Land Conservancy Request.
Bob Hunter of S.O.L.C. asked that the Council reconsider purchasing
the Brevik property for open space purposes. The 120 acres is at the
end of Park Street, builders are interested in 10 acres and the other
110 would cost $62, 500. The Conservancy owns 10 acres east of this
parcel. Hunter requested authorizing Staff to reopen negotiations,
using $35, 000 from timber sale off Superior land, and matching funds
with the Conservancy. Golden said the Superior parcel may not be in
compliance with contract agreements and the timber proceeds should be
used there if need be. Laws suggested a trail from east to west and
Arnold said the area is highly accessible from the TID ditch. Acklin
moved to authorize staff to enter into agreement with the So. Oregon
Land Conservancy to purchase said land. Reid seconded, all AYES on
voice vote.
Regular Meeting '- Ashland City Council - 9/3/91 - P. 2
2) Adopt Findings - P.A. 91-122 - Houghton (Logan Drive) . Acklin
moved to adopt the Findings, Conclusions and Orders for P.A. 91-122,
Laws seconded, all YES on roll call vote.
NEW & MISCELLANEOUS BUSINESS: 1) Pavement Cut Request. A request was
received to cut pavement on Pioneer Street for a sewer service. The
existing sewer service could not be located, so Staff recommends
approval. Laws so moved, Reid seconded, all AYES on voice vote.
2) S.O.T.I.A. Request. Laws moved to table the Southern Oregon Timber
Industries Association's request for Council support of Senate Bill
1153 .. He said the issue is very complex and not appropriate for
Council to discuss. Acklin seconded, all AYES on voice vote.
3) uniform Fire Code. Fire Chief Woodley reviewed the amendments.
The title of the ordinance was read along with Sections 15.28 . 070 D.
and E. which were added after the Ordinance was delivered to the Mayor
and Council. Arnold moved to second reading, Acklin seconded, all YES
on roll call vote.
4) Adopt Findings - P.A. 91-089 - Warren Annexation. Adopted earlier
in meeting.
5) Park Place Housing Project. Conservation Coordinator Wanderscheid
reviewed his memo included in the agenda packet and said the fees for
building permits, systems development charges and hook-up fees is
$5,080 more than was originally estimated. He asked that Council
decide either to 1) ask each homeowner to pay $10.58 a month for 10
years or 2) take it out of the approximate $56, 000 profit. On a
question from Acklin, Almquist said the profit is earmarked for future
affordable housing projects. Larry Medinger, 149 N. Wightman, said
deferring this amount to the homeowners will require approval from
Farmers Home, and it should come out of the profit instead. Acklin
moved to deduct the $5080 from the profit and authorize staff to
conclude the land sale at Garfield and East Main Street. Reid
seconded, all AYES on voice vote.
6) Computer services Division - Reorganization. Planning Dir.
Fregonese said the City has been using consultants to write programs
and needs to hire a programmer. A resolution was read transferring
appropriations within a fund. Laws moved to adopt same, Arnold
seconded, all YES on roll call vote. (Reso. 91-36)
PUBLIC FORUM: No response.
ORDINANCES. RESOLUTIONS & CONTRACTS: 1) Adopt 1988 Uniform Fire Code
Standards. Adopted earlier in meeting.
2) Tolman Creek Rd. L.I.D. An ordinance was read by title only
authorizing and ordering the improvement of Tolman Creek Road with
curbs, gutters, sidewalks, bikepaths, asphaltic paving and storm
drains, and assessing costs to benefited properties. Arnold moved to
second reading, Laws seconded and the motion passed on roll call vote
with Reid dissenting.
3) Automatic Traffic Signal. An ordinance was read by title only
authorizing and ordering the installation of a traffic signal at the
intersection of Tolman Creek Rd. and Highway 66 and assessing costs
Regular Meeting - Ashland City Council - 9/3/91 - P. 3
to benefited properties. Arnold moved to second reading, Acklin
seconded and the motion passed on roll call vote with Reid dissenting.
4) Crowson Road Annexation. First reading of an ordinance annexing
0. 15 acres of land located approximately 600 ft. West of the
intersection of Crowson Road and Highway 66. (Randy Warren,
Applicant) . Arnold moved to second reading, Acklin seconded, all YES
on roll call vote.
5) Crowson Road Annexation. First reading of an ordinance withdrawing
annexed property from Jackson Co. Fire District No. 5. (Randy Warren,
Applicant) . Acklin moved to second reading, Arnold seconded, all YES
on roll call vote.
6) Crowson Road Annexation. First reading of an ordinance rezoning
annexed property from County RR-5 to City of Ashland R-1-10. (Randy
Warren, Applicant) . Arnold moved to second reading, Acklin seconded,
all YES on roll call vote.
7) Comp. Plan Map Amendment. Second reading by title only of an
ordinance adopting an amendment to the Comprehensive Plan Map from
Open Space to Single-family Residential . (City of Ashland) Arnold
moved to adopt same, Acklin seconded, all YES on roll call vote.
(Ord. 2642)
8) Reso. Calling Election. The Resolution was read which calls for an
election on issuance of general obligation bonds for water system
improvements and repeals Reso. No. 91-33. Acklin moved to adopt same,
Arnold seconded, all YES on roll call vote. (Reso. 91-35)
9) City Admin. Agreement. Acklin moved to approve a three-year
extension of employment agreement with the City Administrator/General
Manager. Reid seconded and the motion carried on voice vote.
OTHER BUSINESS FROM COUNCIL MEMBERS: Almquist distributed an
explanation for inclusion in the voters pamphlet on the bond issue.
After a short discussion a concensus was reached on the wording. Reid
said she will not be at the next Council meeting due to a conflicting
meeting of the Structural Codes Advisory Board.
ADJOURNMENT: The meeting adjourned at 10:40 P.M.
Nan E. Franklin Catherine M. Golden
City Recorder Mayor
Regular Meeting - Ashland City Council - 9/3/91 - P. 4
CITY OF ASHLAND `4„ ��� CITY HALL
ASMIAND.OREGON 97520
telephone(0006 500),82-3211
September 6, 1991
Mr. Jere H. Hudson
395 Strawberry Lane
Ashland, OR 97520
Dear Jere:
Enclosed is the original warranty deed to convey the .5 acre
parcel of land near Strawberry Lane to the City of Ashland for
use as open space.
If you and Mrs. Hudson are satisfied with the terms and
conditions of the deed, please sign and return the document at
your earliest opportunity. Please note that the signatures must
be notarized. Several of the engineering staff are notaries if
you would care to avail yourself of their free notarial services
in this matter.
Upon recording, by the City, a copy of the instrument will be
sent to you along with a check for $1.00 as specified in the
deed.
If you have any questions please feel free to call at 488-5347.
Sincerely,
ames H. Olson
sst. City Engineer
cc: Brian Almquist
Steve Hall
Ken Mickelsen
John Fregonese
Everett Swain
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KNEW ALL MEN o/ rx ESE,xLSEwrS, n"',JC,C/|. xudso^'wo Roberta L. HUDSON
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hereinafter mx. the vv else"°"a,=(io°h".in^ .,stated, w grantor paid^, the Cit/ or ASH and. oU
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"o,g"S,that,"~/,.real,°,.'x./'/.The 1,n,,NPFrYt'.^,°a/......if, =,] rIp,",'",","^, '/.,,,.,Ito beh,,«i* °, ^,. |
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See Exhibit 'x' attached hereto arid b/ this reference made a part o/ this document. ii
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Sewer Easement over, across and through ^ strip o/ land m» feet i^ width lying .'
5.o feet o^ each side of, when measured oomm/ therefrom, the existing oinch |
Strawberry
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Lane, /o the City o/ Ashland m Nutley Street right of way, n the pipeline b '|
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.Jere H. arid Roberta L. .Hudson STATE OF OREGON,
395 Strawberry Lane
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EXHIBIT "A"
L A N D D A S C R I P T I O N
Commencing at the ACCEPTED Northwest corner of Government Lot
1, Section 8 in Township 39 South, Range 1 East of the Willamette
Base and Meridian, Jackson County, Oregon;
THENCE South 02 degrees 06 minutes 59 seconds West along the
North-South centerline of the Northeast quarter of said section
for a distance of 1982.62 feet to the Center-South Northeast one
sixty-fourth corner being common to the Southeast corner of the
North half of the Southwest quarter of the Northeast quarter of
said Section 8;
TI[ENCE leaving said North-South centerline of the Northeast
quarter of said section, South 89 degrees 58 minutes 10 seconds
West along the Southerly boundary line of said North half of the
Southwest quarter of the Northeast quarter of Section 8, for a
distance of 136.86 feet to a found 5/8 inch iron rod situated in
the Westerly right of way line of Ditch Road as set forth on that
Minor Land Partition plat filed for Jere Hudson and recorded the
25th day of October, 1978 and filed in Volume 2 at Page 55 of
"MINOR LAND PARTITIONS" in Jackson County, Oregon and being the
TRUE POINT OF BEGINNING;
TI LENCE continuing along said Southerly boundary line, South
89 degrees 58 minutes 10 seconds West for a distance of 238.445
feet to a 3/4 x 30 inch galvanized iron pipe situated in the
Easterly right of way line of Strawberry Lane as established on
that Minor Land Partition as referred to hereinabove;
TIMNCE North 10 degrees 56 minutes 00 seconds West along said
Easterly right of way line for a distance of 79.885 feet to a
found 5/8 inch iron rod situated at the beginning of a curve to
the left;
THENCE along a curve to the left having a radius of 97.00
feet and an arc length of 9.093 feet, being subtended by a chord
of North 13 degrees 37 minutes 08 seconds West for a distance of
9.089 feet to e 3/4 x 30 inch galvanized iron pipe;
THENCE leaving said Easterly right of way line, South 89
degrees 54 minutes 40 seconds East for a distance of 258.22 feet
to a 3/4 x 30 inch galvanized iron pipe situated in the Westerly
right of way line of Ditch Road as set forth on that Minor Land
Partition plat as referred to hereinabove;
THENCE South 03 degrees 16 minutes 25 seconds East along said
Westerly right of way_ line of Ditch Road for a distance of 39.65
feet to a found 5/8 inch iron rod situated at the beginning of a
curve to the right;
THENCE along a curve to the right having a radius of 150.00
feet and an arc length of 43.415 feet, being subtended by a chord
of South 05 degrees 01 minutes 05 seconds West for a distance of
43.264 feet to a found 5/8 inch iron rod;
THENCE continuing along said Easterly right of way line,
South 13 degrees 18 minutes 35 seconds West for a distance of 4. 17
feet to the point of beginning.
Together with and subject to covenants, easements, and
restrictions of record and those apparent on the land.
Said property contains 0.50 acre, more or lees.
Jere H. and Roberta L. Hudson, Grantor August 22, 1991
to
City of Ashland, a Municipal Corporation R[DIST[R[D
of the State of Oregon, Grantee PROFESSIONAL
LAND SURVE R
EXHIBIT "A'
R L G O N
JULY' S. IS0S
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X74 : � ,
ASHLAND AIRPORT COMMISSION
MINUTES
WEDNESDAY, AUGUST 7, 1991
CALL TO ORDER
The meeting was called to order at 12:00pm in the Council
Chambers by Chairperson Alsing.
ATTENDANCE
Those present were Commissioners Ken Jones, Jerry Insley, Bill
Knowles, Leo Zupan, Linda Katzen, Merle Mills and Councilperson
Rob Winthrop. Staff representatives Steve Hall, Pam Barlow, and
Rhonda Moore were also in attendance.
APPROVAL OF MINUTES
The minutes of the July 10 meeting were approved unanimously as
amended: Topic--Approval of Minutes CVA to Oregon Aeronautics
Division. . .Topic--FBO Report Hangar 172 to Aircraft 172 . .
OLD BUSINESS
A. HASSELL/MINISTORAGE: CONFORMATION TO DEVELOPMENT CONDITIONS
Commission reviewed development conditions as noted in PA90-120.
Height requirements are included and acceptable. Commission
noted that condition #8 on PA90-120 should be amended to include
the provision that allows the City of Ashland easement to trim
any trees that may penetrate the horizontal and transitional
surface of the Airport Overlay Zone.
B. LIABILITY OF CITY WHEN OFFICIAL TIE-DOWNS AREN'T USED
Hall reviewed the response to this question from the interim City
Attorney, Richard Thierolf. There is some 3rd party liability
incurred by the City as the owner of the land. The FBO should
make every effort to have aircraft use tie-downs. Hall will
follow up with Theirolf regarding the question of overflow needs
at the airport.
ASHLAND AIRPORT COMMISSION MEETING
MINUTES - August 7, 1991
page 2
C. CHOATE/MEISTER PLAN OWNERSHIP
Barlow reported to the Commission that Oregon Aeronautics _..
Registration department and the FAA was unable to verify
partnership registration of N711TGP hangared at the airport. The
registration shows Dick Meister as sole owner. Staff will
follow up.
D. MAINTENANCE OF CAP HANGAR
Hall reported that the FBO, Scott and the CAP were working on
cleaning up the CAP Hangar. Harrington reported that the
drainline was being trenched, concrete floor being set and the
bathrooms were being completed. Harrington requested the
Commission okay a drain be installed in the bathroom floor to the
outside trench. Alsing asked Hall to check the drain plan in
existence and work with Harrington on this project.
E. REVIEW OF SAFETY REPORTS
Insley reviewed the July safety report. Hall noted that he has
asked for assistance from the Fire Department in replacing the
base radio with a new one. Barlow is making price comparisons.
Handheld radio is being used now.
NEW BUSINESS
A. MASTER PLAN: UPDATE
David Miller reviewed the update on the Master Plan. Hall
advised that there had been some delays with the Plan, but it is
proceeding now. Commission requested a work session be planned
with Staff and the Advisory Commission. Hall reported that the
final changes and updates on the Plan should be completed by the
end of October.
B. REVIEW OF ANEW HANGAR11 SURVEY FORM RESPONSES
Barlow presented the responses accumulated from the recent needs
survey of people on the "New Hangar" list. Respondents were
interested in closed private plane hangars. Interest in City-
built hangars was equal to the interest expressed in privately-
built hangars.
C. FBO REMODEL:- UPDATE
Bids on the FBO remodel will be opened by the City on September
5.
ASHLAND AIRPORT COMMISSION MEETING
MINUTES - August 7, 1991
page 3
D. POLICY ON CHANGING HANGARS
Barlow requested that the Commission adopt a policy on allowing a
person renting a hangar to have the option to move to any other
available hangar. People changing hangars would have first choice
of newly available hangars over the people on the waiting lists.
Insley requested Staff draft the proposed policy for Commission
review and notify Airport Users' as well.
FBO REPORT
A. STATUS
B. MONTHLY FINANCIAL REPORT
Staff had not received a monthly financial report from the FBO.
Commission asked Staff to follow up when reports have not arrived
in a timely manner.
INFORMATIONAL ITEMS
A. US CELLULAR UPDATE
Barlow reported that US Cellular was making new plans for
installing their antenna on Miller Mountain approximately 1. 5
miles from the runway. Staff is working with Oregon Aeronautics,
the FAA, and Jackson County to protest the use of this site.
Knowles made a motion that the Commission strongly object to the
location and that the. Chairperson contact the FAA in writing.
Winthrop seconded the motion. Motion passed unanimously.
B. REIL INSTALLATION
REIL installation should begin shortly.
C. FBO SECURITY
Barlow will check on availability of a lock box for the tie down
fees and will check with APD to determine times patrols are made
at airport and report to Commission.
ADJOURNMENT
The meeting was adjourned at 1:27pm.
Respectfully submitted,
Rhonda E. Moore
Administrative Secretary
Airp\Aug91.Mtn
ASHLAND POLICE DEPARTMENT
Monthly Activities for August , 1991
INVESTIGATIONS
A Detective was called to assist in the investigation of a suspicious
incendiary fire in an unoccupied residence in Ashland . The estimated
loss is tentatively set at $50,000.00.
Detectives Savage and Parlette attended a school at B.P.S.T. on
"Kinesic Interviewing .
A 64 year old Medford man was arrested for public indecency while at
the Daniel Meyer Memorial Pool .
A Detective is investigating a report of an unidentified individual
who wrote on and defaced the exterior wall of the Ashland Fire
Department Station #1 with graffiti .
Detectives served a search warrant at an Ashland apartment . A male
subject was arrested and charged with maintaining a place where
narcotics are kept and manufacturing a controlled substance. A second
subject was arrested and charged with maintain a place where
controlled substances are kept , possession of less than one ounce of
marijuana and theft II by receiving .
PATROL
Day Shift had two officers attend an accident investigation course at
Monmouth , Sgt . Pryor attended a two week management course at
Monmouth , and Officer Cunningham completed his basic course at
Monmouth .
Swing Shift concentrated on directed items, specifically, crosswalks,
seat belts, skateboards and bicycle violations. A total of 78
citations were issued in these specific areas.
Much of patrol time went into policing transients . Common complaints
range from begging to drunk and trespassing . Numerous persons were
taken to detox in Medford . On some shifts 2-3 trips to detox were
made.
Graveyard shift responded to a report of an intruder who entered a
house in Ashland and fondled a young male. No suspects have been
identified as of yet .
A male attempted to break into a house in Ashland . About an hour and a
half later an off duty officer apprehended the suspect in his
neighborhood . The subject was lodged in the Jackson County Jail .
1
CRIME PREVENTION
The focus for the month of August was foot patrol . Most of each day
,was spent downtown meeting with the business community, assisting our
out-of-town tourists, and keeping abreast of what 's happening with the
locals.
A dramatic increase in the number of adults male transients was
evident . Many of our merchants expressed concern over the amount of
solicitation they witnessed , and several had repeated incidents of
individuals who blocked doorways , "camped out" in front of their
shops, or who intimidated their patrons. Efforts by foot and traffic
patrol to identify and speak to these transients have helped a great
deal to cut down on problems, and efforts are continuing.
Three meeting were attended , two to of the police department were
conducted , and a press conference was held at a local school for local
newspapers on back-to-school and crosswalk safety .
POLICE RESERVE
The reserves put in 165 hours in August . 136 hours were patrol
oriented .
EXPLORERS
Explorers put in a total of 33.5 hours for the month of August .
COMMUNITY SERVICE VOLUNTEERS
A total of 63 volunteers reported for a total of 952 hours worked .
MUNICIPAL COURT
There were 1 ,022 citations filed in the Municipal Court , which
includes 371 traffic violations , 101 formal complaints, and 550
parking citations.
Cases closed totaled 584 which includes 99 traffic violations, 58
formal complaints, 21 fines suspended ,. 89 citations dismissed
( including 2 completed diversions) .
There were 243 parking citations closed , 188 of these were issued in
the Downtown Parking District . No parking citations were dismissed .
There were 279 appearances,, 115 before the Violations Bureau and 164
before the Court . There were 12 trials held , and 0 no show; 200
persons were placed on diversion and 41 placed on probation.
2
COMMUNICATIONS/RECORDS
Communications/Records personnel handled 877 Police cases and
dispatched 85 fire/medical runs . Communicataions received a total of
3,808 phone calls , 689 of those calls were '911 .
CODE COMPLIANCE OFFICER
There were 44 inspections performed this month , 1 warnings and 0
citation issued .
JACNET
The Jacnet report has not been received for the month of August .
3
i
Monthly Building Activity Report: 08/91 Page 1
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Building:
ADDITION 1 75, 000
DECK 1 1,400
DEMOLITION 1 0
FENCE 4 0
FOUNDATION REPAIR 1 5, 300
INTERIOR REMODEL 1 15, 000
MAINTENANCE BLDG. 1 600
RAINGUTTERS 1 170
REMODEL 5 83, 360
REMODEL & ADDITION 1 100, 000
REROOF 2 3 , 655
RETAINING WALL 1 1,050
SFR 5 5 492, 090
SHOP. 1 23 , 040
STORAGE SHED 1 1, 500
Subtotal: $ 802, 165
Electrical:
ELECTRIC 28 19,955
Subtotal: $ 19, 955
Mechanical:
AIR CONDITIONER 1 4,400
BOILER/FURNACE 2 7, 211
GAS LINE 1 150
GFAU 8 24, 188
HEAT PUMP 1 0
MECHANICAL 1 6, 000 -
WATER HEATER 2 1, 000
WOODSTOVE 2 0
Subtotal: $ 42, 949
Plumbing:
CHANGE FIXTURES 3 1, 600
Subtotal: $ 1,600
***Total: $ 866, 669
COMMERCIAL:
Building:
GYMNASIUM 1 300, 000
Monthly Building Activity Report: 08/91. Page 2
# Units Value
COMMERCIAL:
Building:
REMODEL 1 2 , 000
REROOF 1 16,960
Undefined 1 328
Subtotal: $ 319, 288
Electrical:
ELECTRIC 12 3 , 510
Subtotal: $ 3,510
Mechanical:
GAS LINE 1 300
GFAU 1 0
MECHANICAL 1 20, 000
Subtotal: $ 20, 300
Plumbing:
SEWER LINE 1 400
Subtotal: $ 400
***Total: $ 343 ,498
Total this month: 96 $ 1, 210, 167 _
Total this month last year: 90 $ 1, 305, 119
Total year to date: 212 $ 4 , 698, 441
Total last year: 178 $ 3 , 303 , 253
This month This month This year
last year
Total Fees: 12,889 17, 113 45, 843
Total Inspections: 349 473 712
NEW CONSTRUCTION: 8/91
RESIDENTIAL
PAGE NO. 1
09/09/91
ADDRESS #UNITS CONTRACTOR VALUATION
**
** Subtotal **
0. 00
*** Total ***
0. 00
NEW CONSTRUCTION: 8/91
COMMERCIAL
PAGE NO. 1
09/09/91
ADDRESS #UNITS CONTRACTOR VALUATION
** SFR
268 WALKER AV OWNER 37290.24
208 PATTERSON ST MC KENNA/CAPPADONA 75660. 00
535 DOGWOOD WY OWNER 104500. 00
822 BLAINE ST OWNER 130640. 00
89 MALLARD ST MEDINGER 144000. 00
** Subtotal **
492090. 24
*** Total ***
492090.24
emo ran dixm
August 30, 1991
OREGON,,
Q: Mayor and City Council
�rom: Jill Turner, Director of Finance
lIQIPLl: Financial Report for June 30, 1991
Attached is the June 30, 1991 Financial Report
for the City of Ashland. It does not include the
Hospital or Parks and Recreation Commission reports
which are being released to their respective boards
and commissions.
The first twelve pages are the Statement of
Resources and Expenditures for the year ending June
30, 1991. The Expenditures are listed in the same
classifications as the adopted budget. Expenditures
are reported on the modified accrual basis of
accounting, which means that those incurred prior to
July 1 are included regardless of when paid.
Resources are also recorded on the accrual basis of
accounting.
Page 13 is a listing of cash and investments by
type of investment and by holder of the investment.
Page 14 is a listing of cash and investments by
fund. Page 15 is a listing of carryovers to the
current fiscal year.
Again the report that follows does not include
the Parks and Recreation or Hospital revenues and
expenditures, but does include our investments on
their behalf. A detailed Revenue Statement,
Expenditure Statement and Balance Sheet are
available in the Finance Office for your review.
HIGHLIGHTS FROM THE STATEMENT OF RESOURCES AND
EXPENDITURES
General Fund The general fund realized 101% of it 's
resources for the fiscal year that ended June 30,
1991. This compared to 107% for the previous fiscal
year. The taxes category exceeded budget by 3% or
$78 , 551. Business license revenues increased $8, 550
over last year. Franchise fees from Gas, Telephone,
Sanitation and cable all exceeded our projections.
Licenses and permits which were 128% of budget last
year are only at 85% ,of this years budget. Planning
and Building permit revenues are $282 , 470 or $79 , 283
below last year.
Overall expenditures were at 94%, compared to
96% in the previous year. The police union
arbitration settlement was not included as an
expenditure in 1990-91 and will be ,expended this
year.
As indicated in the budget document, the
General Fund carryover is declining. The General
fund carryover into 1991-92 is $326, 016 or $216, 119
less than two years ago. This is the second
consecutive year that the General Fund carryover
balance declined. Thirty eight percent of general
fund resources are from the Electric Utility. The
Electric utility forecast is for utility rate
stability. It is also likely that cities will loose
state subventions of $230, 000 because of ballot
measure 5. Balancing the General Fund in the future
will be difficult.
Cemetery Fund The cemetery fund derives its
resources from three sources, the largest being
property taxes, followed by interest from trusts and
service charges. In 1990-91, both interest earnings
and services fees were below budget. The upcoming
budget calls for additional taxes, and an increase
in rates to offset the decline in interest and sales
and services.
Street Fund This fund continues to perform well .
Expenditures are at 84% of overall budget which is
below budget. The state tax street resources are at
$43, 000 less than budgeted, overall resources are a
100% or $6, 100 more than budgeted. The carryover
into the 1991-92 budget is $265, 363 slightly below
projected.
Water Quality Fund Total water resources were 113%
of budget. Although this number looks very strong,
it is quite misleading. A large part of the
resources was in the carryover of projects from the
1989-90 fiscal year. These projects were completed
this year. The water sales forecast did not meet
budget in spite of the very hot summer of 1990 . The
rate increase of June 1990 did not produce the
revenue as expected. The 1991-92 budget again uses
the same water sales projection, which means that
the water fund may be short in this fiscal year.
The expenditures were very close to budget. The
carryover into the 1991-92 budget is $29, 339 less
than expected. Balancing of this fund in the future
will be difficult without a rate increase for basic
operations.
Sewer Fund Overall revenues were 117 percent of
budget. The major reason was the unbudgeted grant
income of $120, 000. Actual revenues from Sewer
sales revenues were at 102% or $17,9243 more than
budgeted. The budget carryover into the 91-92 was
exceeded by $97, 125.
Electric Fund Total expenditures for the purchase
of electricity was $4,024 , 141 compared to $3 , 729,748
a year ago. Electrical sales revenue was
$6,504,590 compared to $6, 300, 000 of budget revenue.
The 1991-92 budget projects $7, 168, 00 in sales
revenue. This projection will be difficult to
reach, even with the recent rate increase.
Expenditures in the Conservation division are
$45, 721 below budget. This was equally offset by
$42, 671 less in grant income. Expenditures for the
Electric Division were 97% of budget compared to 86
percent last year.
The carryover into 1991-92 is on budget at
$909, 047 but is $242, 106 less than last year and
$399,787 less than two years ago. No longer will
the electric fund be able to solve long term
financial problems for the rest of the City funds.
Insurance Service Fund Again this year the workers
compensation claims experience has been good, and a
rebate was given back to departments based on their
three-year loss history. The fund balance grew by
$35, 919 to $ 1, 226, 859.
Cash and Investments
The City of Ashland (including Hospital and
Parks and Recreation) cash and investments at June
31, 1991 was $10,711, 505. 34 compared to
$10, 556, 817 . 95 a year ago and representing an
increase of $154 , 668. 39 or 1.47 percent. Although
the total cash is up, the City share is at it's
lowest point since April of 1989. The total cash and
investments is graphically portrayed in the first
graph.
12
2-90 3-91
11 6-90 6-91
12-89 3-90 9-90
10 6-89 9-89
6-88 4-89
9 g_88 12-88
8
7
N
0 6
5
a
3
2
1
0
® city ® Hospital ® Parks
The following graph displays only the City (not
including parks and Hospital) cash and investments
at June 30th. This graphically portrays the overall
decline.
7.8 -
7.7
6-89
7.6
7.5 91
7.4
N
C
° 7.3
f
72
7.1
7
6
6.9
6.8
❑ City
The third graph is a picture of the Electric
fund cash balance at June 30th each year. This
again shows the decline in the Electric cash
balance.
6-88
1.1
6-89
1
0.9 6-90
0.8
6-91
0.7
C 0.6
0
E 0.5
0.4
0.3
0.2
0.1
0
® Electric Fund
The final graph is of the General Fund cash
balance at June 30 each year. Again a decline is
shown. .
600 6-89
590
580
570
560
550
N
L
� 540
O
N
J
c° 5306
H
520
510
500 90
490
480 6-91
470
Summary Although we are in a good overall financial
position at the present, continuing this trend will
be difficult. Even with our diverse revenue
structures, Ashland is not immune to the overall
national and state cutbacks in government.
^ ~
CITY OF ASHLAND
STATEMENT OF RESOURCES & EXPENDITURES
For the Year Ended June 30, 1991
Budgetary Basis
Fund Budget Actual Variance Percent
____________________________ ___________ ____________ ____________ ______
GENERAL FUND
____________
RESOURCES
Carryover $ 49(), 000 $ 474, 748 $ ( 10, 252) 97
Taxes 2, 873, 30O 2, 951 , 851 78, 551 103
Licenses and Permits 332, 000 283, 491 (48, 509) 85
Intergovernmental 262, 04o 264, 253 2, 213 101
Charges for Services 4O, 000 51 , 778 35778 108
Fines 205, 000 206, 926 1 , 926 101
Interest 195000 36, 152 18, 152 201
Miscellaneous Revenues 61050 65, 005 3, 155 105
Operating Transfers In 184, 000 105, 652 1 , 652 101
----------- -^-------`-- ------------ -^----
TOTAL RESOURCES 4, 4749190 455195856 45, 666 101
EXPENDITURES
Human Resobrces Division 66, 710 63, 506 3, 204 95
Economic Development 221 , 280 212, 801 85479 96
Debt 129, 0w 119, 000 10, 000 92
Transfers Out 60, 00o 60, 000 C) 1Q0
Contingency 91 , 210 0 91 , 210 0
Police Department 1 , 747, 210 1 , 632, 063 115, 147 93
Municipal Court 132, 150 122, 001 10, 149 92
Fire Department 1 , 370, 2S0 16352, 490 17, 710 99
. Senior Program 111 , 250 105, 496 5, 754 95
Community Development 545, 180 5265483 18, 697 97
-------- ------------ ------------ ------
TOTAL EXPENDITURES 4, 474, 199 4, 193, 840 280, 350 94
POLICE SERIAL LEVY FUND
RESOURCES
Carryover 15, 500 21 , 620 6, 120 -
Taxes 2429000 248, 474 6, 474 103
Interest 3, 500 949 (2, 551 ) 27
----------- ------------ ------------ -----^
TOTAL RESOURCES 261 , 000 271 , 043 10, 043 104
EXPENDITURES
Personnel Services 92, 000 81 , 290 10, 710 88
Operating Transfers Out 169, 000 169, 000 0 100
----------- ------------ ------`----- ------
TOTAL EXPENDITURES $ 261 , 000 $ 250, 290 $ 10, 710 96
Page 1 |
|~ "
CITY OF ASHLAND
STATEMENT OF RESOURCES & EXPENDITURES
For the Year Ended June 30, 1991
Budgetary Basis
Fund Budget Actual Variance Percent
---------------------`------ ----------- -------^---- ------------ ------
FIRE EMT SERIAL LEVY FUND
_________________________
RESOURCES
Carryover $ 11 , 700 $ 11 , 652 $ (48) 100
--------'-- ------------ -----------` -``---
TOTAL RESOURCES 11 , 700 11 , 652 (48) 100
EXPENDITURES
Operating Transfers Out 11 , 700 11 , 652 48 100
----------- ____________ _____''_____ ______
TOTAL EXPENDITURES ,
11 , 700 11 , 652 48 100
CEMETERY FUND
---'---------
RESOURCES
Carryover 85,000 95, 452 10, 452 112
Taxes 68,000 68, 811 811 1()1
Charges for Services 505000 39, 738 ( 10, 262) 79
Interest 65000 59186 (814) 86
Miscellaneous Revenues 19000 146 (854) -
Operating Transfers In 55, 000 43, 560 ( 11� 440) 79
----------- ------------ ------------ ---~--
TOTAL RESOURCES 265, 000 252, 893 ( 12, 107) 95
EXPENDITURES
Personnel Services 91 , 000 81 , 401 9, 519 90
Materials and Services 97, 920 87, 029 10, 891 89
Capital Outlay 20, 500 13, 929 6, 571 68
Contingency 10, 080 0 10, 080 0
Operating Transfers Out 500 500 0 100
Unappropriated Fund Balance 45, ()()0 0 45, 000 0
--------'-- -`-'-------- -----------' ------
TOTAL EXPENDITURES $ 265, 000 $ 182' 939 $ 82, 061 69
`
�
Page 2
CITY OF ASHLAND
STATEMENT OF RESOURCES & EXPENDITURES
For the Year Ended June 33, 1991
Budgetary Basis
Fund Budget Actual Variance Percent
---------------------------- --------`-- ------------ ------------ --`---
BAND FUND
RESOURCES
Carryover $ 20, 000 $ 30, 563 $ 10, 563 153
Taxes 35, 000 35, 439 439 101
Interest 1 , 000 2, 247 1 , 247 225
--``------- ------------ ------------ ----`-
TOTAL RESOURCES 56, 000 68, 249 12, 249 122
EXPENDITURES
Personnel Services 3,303 3, 505 (205) 106
Materials and Services 31 , 200 27, 779 3, 971 87
Contingency 1 , 500 15500 o
Unappropriated Fund Balance 20, 000 20, 000 0
___________ -------- --------- ______
TOTAL EXPENDITURES 56, 000 30, 734 25, 266 55
EMERGENCY 9-1-1 FUND
--------------------
RESOURCES
Carryover 9, 500 14, 634 5, 134 154
Intergovernmental 54, 000 57, 379 3, 379 106
Interest 1 , 500 1 , 690 190 113
Operating Transfers In 10, 000 10, 0 00 0 109
----------- ------------ ----------`- ------
TOTAL RESOURCES 75' 000 93, 703 8, 703 112
EXPENDITURES
Personnel Services 35, 000 32, 562 2, 438 93
Materials and Services 28, 400 21 , 721 6, 679 76
Capital Outlay 10, 000 9, 91E: 85 99
Contingency 1 , 600 1 , 600 0
---`------- ------------ '--'-----`-~ ----~-
TOTAL EXPENDITURES $ 755000 $ 64, 198 $ 10, 802 86
Page 3 |
|
'
CITY OF ASHLAND
STATEMENT OF RESOURCES & EXPENDITURES
For the Year Ended June 30, 1991
Budgetary Basis
Fund Budget Actual Variance Percent
---------------------------- ___________ ------------ ------------ ______
STREET FUND
-----------
RESOURCES
Carryover 236, 000 $ 231 , 250 $ (4, 750) 98
Taxes 4329000 470f982 38, 982 109
Intergovernmental 701 , 000 657, 594 (43, 406) 94
Charges for Services 276, 000 270, 417 14, 417 105
Interest 7, 000 5, 935 (1 , 165) 83
Miscellaneous 2, 022 2, 022 -
___________ ____________ ____________ ______
TOTAL RESOURCES 1 , 652, 000 1 , 658,100 6, 100 100
�
EXPENDITURES
Personnel. Services 482, 900 457, 884 25, 016 95
Materials and Services 762, 500 762r420 8(} 100
Capital Outlay 300, 600 147, 433 153, 167 49
Operating Transfers Out 27, 009 25, 000 2, 000 93
Contingency 79, 000 79, 000 0
___________ ____________ ____________ ______
TOTAL EXPENDITURES 1 , 652, ()()0 1 , 392, 737 259, 263 84
WATER QUALITY FUND
__________________
RESOURCES
Carryover 503,000 825, 788 317, 708 163
Charges for Services 1 , 576, 000 1 , 521082 (54, 119) 77
Interest 28, 000 32, 908 45908 118
Miscellaneous Revenues 6, 921 25921 173
--``------- ------------ ------------ ------
TOTAL RESOURCES 2, 116, 000 2, 387, 499 271 , 499 117,
EXPENDITURES
Personnel Services 7785500 755, 443 23,057 97
Materials and Services 578, 400 561 , 061 17, 339 97
Capital Outlay 2089100 210, 334 (2,234) 101
Operating Transfers Out 250, 000 240, 000 10, 000 96
Contingency 75, 000 75, 000 0
Unapproriated Fund Balance 226, 000 226, 000 0
----------- '----------- ------------ --`---
TOTAL EXPENDITURES $ 2, 116, 000 $ 1 , 766, 838 $ 349, 162 83
| Page 4
CITY OF ASHLAND
STATEMENT OF RESOURCES & EXPENDITURES
For the Year Ended June 30l 1991
Budgetary Basis
Fund Budget Actual Variance Percent *
------------------------------ -----------
--------------- -------------
SEWER FUND
-----------
RESOURCES
Carryover 4655000 ti 534, ?71 t 69, 971 115
Intergovernmental 0 120, 000 120, 000 -
Charges for Services 765, 000 702, 923 17, 923 102
Interest , 30, 000 29, 850 ( 150) 100
Miscellaneous C) 219 219
----------- ------------ ------------ ------
TOTAL RESOURCES 1 , 260, 000 15467, 963 207, 963 117
EXPENDITURES
Personnel Services 371 , 500 309! 199 62, 011 83
Materials and Services 583, 050 565, 772 17y278 97
Capital Outlay 162, 000 137, 516 24, 4e4 85
Operating Transfers Out 135, 000 69, e15 65, 185 52
Contingency 8, 450 8, 450 0
----------- ------------ ------------ ------
TOTAL EXPENDITURES 1 , 260, 000 1 , 002, 292 177, 708 86
AIRPORT FUND
-----------
RESOURCES
Carryover 14, 6(-10 12, 953 ( 19647) e9
Charges for Services 41, 000 . 4 2, 325 (675) 98
Interest 400 643 243 161
------------ -------------- ------Q------ --
TOTAL RESOURCES 50, 000 55, 921 Q ---
79) 96-
EXPENDITURES
Materials and Services 28, 000 235562 4, 430 84
Capital Outlay 10, 000 i 10, 006 0
Operating Transfers Out 20, 000 20, 000 0 100
----------- ------------ ------------ ------
TOTAL EXPENDITURES $ 58, 000 2 43, 562 $ 14, 438 75
Page 5
,
CITY OF ASHLAND
STATEMENT OF RESOURCES & EXPENDITURES
For the Year Ended dune 3(}, 1991
Budgetary Basis
Fund Budget Actual Variance Percent
� �
____________________________ ___________ ------_----- ____________ ______
ELECTRIC FUND
RESOURCES
Carryover $ 1 , 150, 0O0 1051 , 154 $ 1054 10(--,
Intergovernmental 275, 000 226, 671 (48, 329) 82
Charges for Services 63500, 000 65719. 097 219, 097 10-3
Interest 715000 52, 240 ( 189760) 74
Miscellaneous Revenues 16, 000 17, 932 1 , 932 112
Operating TNansfers In 48, 000 48, 000 0 1()0
___________ ____________ ____________ ______
TOTAL RESOURCES 89060, 000 85215, 094 155, 094 102
EXPENDITURES
Community Development 446, 200 400, 479 45, 721 90
Electric Department 7, 113000 6, 905, 567 208, 233 97
Unappropriated Fund Balance 500, 000 500, 000 0
___________ ____________ ____,_______ ______
TOTAL EXPENDITURES 8, 060, 000 7, 306, 046 7535954 91
CAPITAL IMPROVEMENTS FUND
-----'-------------------
RESOURCES
Carryover 1 , 446, 000 11592, 424 146, 424 110
Taxes 301 , 800 13, 689 (288, 111 ) 5
Intergovernmental » 40000 0 (40, 500) �
Charges for Services 111 , 000 83, 116 (27, 884) 75
100 000 114 789 14
Interest , , , 789 115
Miscellaneous Revenues 2, 498, 250 109, 026 (2, 399, 224) 4
Operating Transfers In 134, 000 R5, 000 (49, 000) 63
___________ ____________ ____________ ______
TOTAL RESOURCES 4, 631 , 550 1 , 998, 044 (2, 6335506) 43
EXPENDITURES
Personnel Services 1 , 000 0 1 , 000 0
Materials and Services 109, 750 475629 62, 121 43
Capital Outlay 2° 649, 515 ' 601 , 965 2, 046/ 550 23
Operating Transfers Out 177, 000 142, 196 34, 804 80
Contingency 405000 40, 000 0
�
Unappropriated Fund Balance 1655, 285 1 , 655, 285 0
--------~-- ------------ ---------^-- ------
TOTAL EXPENDITURES $ 4, 631 , 550 $ 791 , 790' $ 3, 039, 760 17
Page 6.
^
CITY OF ASHLAND
STATEMENT OF RESOURCES & EXPENDITURES
For the Year Ended June 30, 1?91
Budgetary Basis
Fund Budget Actual Variance Percent
----------`----------`------ ----------- ------------ ------------ ------
ASSESSMENT CONSTRUCTION FUND
----------------------------
RESOURCES
Carryover � � $ 20, 000 $ 69673 $ ( 13, 327) 33
Intergovernmental Revenue 315, 000 0 (315, 000) 0
Special Assessment Payments 104; 000 90, 400 (23, 600) 77
Interest 1 , 000 5, 654 4, 654 565
Miscellaneous 736, 000 654, 790 (81 , 210) 89
Operating Transfers In 201000 25, 000 55000 125
^-----^---- ------------ --------`--- -----~
TOTAL RESOURCES 1�,496, 000 772, 517 (423, 483) 65
EXPENDITURES
Materials and Services 18, 750 0 10, 750 0
Capital Outlay 716, 250 329, 959 386, 291 46
Debt Service 461 , 000 442, 045 18, 955 96
----------- ------------ ------------ ------
TOTAL EXPENDITURES 1 , 196, 000 772, 004 423, 996 65
HOSPITAL CONSTRUCTION FUND
_________
RESOURCES
Carryover 335, 000 313, 0qR (21 , 912) 93
Interest 20, 000 27, 099 7, 099 135
Operating Transfers In 247, 630 60, 000 (187, 630) 24
----------- ------------ ------------ ------
TOTAL RESOURCES 602, 670 400, 187 (202, 443) 66
EXPENDITURES
Capital Outlay 602,630 0 602, 630 0
----------- -------`---- ------------ -----`
TOTAL EXPENDITURES $ 602, 630 $ 0 $ 602, 630 0
|
Page 7
.
CITY OF ASHLAND
STATEMENT OF RESOURCES & EXPENDITURES
For the Year Ended June 30, 1991
Budgetary Basis
Fund Budget Actual �Variance Perc��nt
____________________________ ___________ ____________ ____________ ______
BANCROFT BOND REDEMPTION FUND
_____________________________
RESOURCES
Carryover $ 235, 000 $ 28O,570 45, 570 119
Special Assessment Payments 380, 000 472, 300 92, 300 124
Interest 20, 000 17, 733 (2, 267) 89
____________ ____________ ______
TOTAL RESOURCES 635, 000 770, 603 135, 603 332
EXPENDITURES
Debt Service 490, 000 3635589 126, 411 74
Operating Transfers Out 5, 000 5, 000 0 100
Unappropriated Fund Balance 14(), 000 140, 000 0
___________ ____________ ____________ ______
TOTAL EXPENDITURES 635, 000 368, 589 266, 411 58
GENERAL OBLIGATION BOND FUND
-----------------------------
RESOURCES
Carryover 97, 0()0 92, 962 (4, 038) 96
Interest 13, 003 14, 909 15907 115
Operating Transfers In 305, 000 305, 000 0 100
____________
TOTAL RESOURCES 41550()0 412, 871 12, 129) 99
/
EXPENDITURES
Debt Service 305, 000 303, 830 . 1 , 170 100
Unappropriated Fund Balance 110, 000 0 110, 000 0
----------- -----'------ ------------ --'``-
TOTAL EXPENDITURES $ 415, 000 $ 303, 830 $ 111 , 170 73
`
'
| Page 8
| ^
CITY OF ASHLAND
STATEMENT OF RESOURCES & EXPENDITURES
For the Year Ended June 3O, 1991
Budgetary Basis
Fund Budget Actual Variance Percent
__________________ ___________ ____________ ____________ ______
DEBT SERVICE FUND
_________________
RESOURCES '
Carryover $ 5, 500 $ 5, 664 $ 164 103
Interest 312 312 -
Operating Transfers In 72, 000 114, 195 42, 195 159
----------- ------------ ------------ ------
TOTAL RESOURCES 77, 500 120, 171 42, 671 155
EXPENDITURES
Debt Service 48, 500 30, 005 18, 495 62
Unappropriated Fund Balance 29, 000 ' () 29, 000 0
----------- --------`--- ------------ ------
TOTAL EXPENDITURES 77, 500 30, 005 47, 495 39
ADVANCED REFUNDING BOND FUND
---------`-----------`------
RESOURCES `
Carryover . 1 , 460, 000 1 , 486, 688 26, 69R 102
Interest 130, 090 145, 159 15, 159 112
___________ ____________ ____________ ______
TOTAL RESOURCES 1 , 590, 000 1 , 631 , B47 41 , 847 103
EXPENDITURES
Debt Service 204,000 203, 265 735 100
Unappropriated Fund Balance 1 , 386, 0()0 0 1 , 386, 000 0
___________ ____________ ____________ ______
TOTAL EXPENDITURES $ 1 , 590, 000 $ 203, 265 $ 1 , 306, 735 17,
Page 9 |
|
CITY OF ASHLAND
STATEMENT OF RESOURCES & EXPENDITURES
For the Year Ended June 30, 1991
Budgetary Basis
Fund Budget Actual Variance Percent
____________________________ ___________ ____________ ____________ ______
HOSPITAL BOND FUND
__________________
RESOURCES
Carryover $ 3, 000 $ 3, 617 $ 617 121
interest 405 405 `
Operating Transfers In 25, 500 25, 500 0 100
___________ ____________ ____________ ______
TOTAL RESOURCES 20, 5O0 29, 522 1 , 022 104
EXPENDITURES
Debt Service 255370 25, 370 0 100
Unappropriated Fond Balance 39130 0 3, 130 0
----------- --------`'-- ------------ ------
TOTAL EXPENDITURES 28, 5()0 25, 370 3, 130 89
CENTRAL SERVICES FUND
_____________________
RESOURCES
Carryover 210, 000 250, 523 40, 523 .119
Charges for Services 1 , 780, 500 1 , 744, 785 (35, 715) 98
Interest 205 000 24, 345 4, 345 122
Miscellaneous Revenues 3, 000 25695 (3()5) 90
___________ ____________ ____________ ______
TOTAL RESOURCES 2, 013, 500 2, 022, 348 . 8, G49 100
EXPENDITURES
Administrative Department 392,050 304, 501 75549 98
Finance Department 813, 300 761 , 501 51 , 799 94
Transfers Out 152,000 132, 520 19, 480 87
Contingency 405250 40, 250 0
Public Works Department 397,600 383, 196 14,404 96
Community 'Development Dept 218, 300 2129262 6, 038 97
-----`-'~'- -'---------- --`---'----- --`'--
TOTAL EXPENDITURES $ 2, 013, 500 $ 19873, 980 $ 139, 520 93
=========== ============ ============ ======
Page 10
/
' ~
CITY OF ASHLAND
STATEMENT OF RESOURCES & EXPENDITURES
For the Year Ended June 30, 1991
Budgetary Basis
Fund Budget Actual Variance Percent
____________________________ ___________ ____________ ____________ ______
INSURANCE SERVICES FUND
_______________________
RESOURCES '
Carryover $ 1 , 150, 000 $ 15190, 940 $ 40, 940 104
Charges for Services 395, 000 295, 167 (99' 833) 75
Interest 100, 000 97, 965 (2'' 035) 98
Miscellaneous Revenues 50, 900 1 , G85 �48115) 4
----------- ___`________ ------------ ______
TOTAL' RESOURCES 1 , 695, 000 15585, 957 ( 109, 043) 94
EXPENDITURES
Personnel Services 13, 009 10, 033 2, 967 77
Materials and Services 470, 000 ��52, 45O - 117' 550 75
Contingency 500, 000 0 50o' 000 � 0
Unappropriated Fund Balance 712' 000 712' 0o0 0
----------- -`---------- ------------ ------
TOTAL EXPENDITURES 1 , 695, 000 362, 4G3 1 , 332, 517 21
EQUIPMENT FUND
_______________________
RESOURCES
Carryover
860, 000 9525975 92, 975 111
Charges for Services 724, 850 7259120 270 100
Interest 80, 000 775 ()34 {2 966} 96
Miscellaneous Rev '
Revenues 1(), �00 1 , 246 (0, 7S4) 12
Operating Transfers In 177, 000 203, 152 26' 152 115
----------- --`--------- ------------ ------
TOTAL RESOURCES 1 , 351 , 850 1 , 959, 527 1()7, 677 106
EXPENDITURES
Personnel Services 985000 859549 12, 451 ` 87
Materials and Services 3599750 330, 309 29' 441 92
Capital Outlay 517, 000 469, 468 47' 532 91
Contingency 16, 750 16'' 750 0
Unappropriated Fund Balance 86�0, 350 860350 0
-----`----- --`------`-- ------------ ------
TOTAL EXPENDITURES $ 1 , 851 , 850 $ ��85, 326 $ 966, 524 48
Page 11 |
�
^ `
CITY OF ASHLAND
STATEMENT OF RESOURCES & EXPENDITURES
For the Year Ended June 30, 1991
Budgetary Basis
Fund Budget Actual Variance Percent
____________________________ ___________ ____________ ____________ ______
CEMETERY TRUST FUND
___________________
RESOURCES
Carryover $ 595,000 592, 333 $ (2, 667) 100
Charges for Services 11 , 000 7, 337 (3, 663) 67
Interest 55, 000 43, 560 ( 11 , 440) 79
Operating Transfers In 500 500 1 0 100
-------- -------!---- ------------ ------
TOTAL RESOURCES 661 , 500 643, 730 ( 17, 770) 97
EXPENDITURES
Operating Transfers Out 55, 000 43, 560 11 , 440 79
Unappropriated Fund Balance 606, 500 0 606, 500 0
----------- ------------ ------------ ------
TOTAL EXPENDITURES $ 661 , 500 $ 43, 560 $ 617, 940 7
'
| Page 12
| ^ �
CITY OF ASHLAND
CASH AND INVESTMENTS
j:ne 30, 1991
,
AMOUNT PERCENT
CASH ON HAND $ 920" 00 0. 0
CHECKING ACCOUNTS
First Interstate Bank-Combined 2, 205. 67 0. 0
U. S. National Bank-Combined (409, 555, 73) (3^ 8)
_______________ __________
subtotal (407, 350. 06) (3. 8)
LOCAL GOVERNMENT INVESTMENT POOL 7, 125, 671 " 48 66. 5
US AGENCIES
REV CORP 2, 7111470. 20 25. 3,
TIME CERTIFICATES OF DEPOSIT
Klamath First Federal 100, 000. 00 3^ 9
BANKERS ACCEPTANCE
First Interstate Bank 0.()0 0. 3
United States Bank 0, 0
_______________ __________
subtotal 0, 00 0^ 0
TREASURY BILLS
First Interstate Bank 0. 00 0n)
United States Bank 923, 111 " 72 8^ 6
--------------- ----------
subtotal 923, 111 . 72 8. 6
INTRA CITY INVESTMENTS
General Obligation Warrants 0, 00 0. 0
General Obligation Bonds 257, 674^ 00 2. 4
-------`------- ----------
subtotal 257j674. 00 2 4
.
------------`-- ----`-----
TOTAL CASH .AND INVESTMENTS $ 10, 711 , 505. 34 100" 00
Paoe 13
n
CITY OF ASHLAND
CASH AND INVESTMENTS BY FUND
JUNE 30, 1991
AMOUNT PERCENT
----------------- ------- -
General Fund $ 4749100. 94 4. 4
Police Serial Levy Fund 17, 977. 99 0. 2
Fire EMT Serial Levy Fund 0. 00 0. 0
Cemetery Fund 63, 929. 33 0. 6
Band Fund 47, 640. 35 0. 4
Emergency 911 Fund 20, 789. 46 0, 2
Street Fund 276, 087. 39 2. 6
Water Quality Fund 451 , 208. 08 4. 2
Sewer Fund 304, 097. 18 2. 8
Airport Fund 12, 441 . 98 0. 1
Electric Fund 696, 742. 32 6. 5
Capital Improvements Fund 1 , 218, 820. 43 11 . 4
Assessment Construction Fund 5, 007. 77 0. 0
Hospital Construction Fund 400, 186. 76 3. 7
Bancroft Bonding Redemption Fund 3. 1
General Obligation Bond Fund 110, 142. 52 1 . 0
General Debt Service Fund 90, 166. 90 0. 8
Advanced Refunding Bond Fund 11 , 284. 89 0. 1
Hospital Bond Fund 4, 456. 73 0. 0
Central Services Fund 207, 843. 13 1 . 9
Insurance Services Fund 1 , 453, 776. 83 13. 6
Equipment Fund 1 , 0795046. 75 10. 1
Cemetery Trust Fund 600, 170. 51 5. 6
subtotal. 7, 871 , 778. 45 73. 5
Hospital 25792, 319. 11 21 . 4
Parks and Recreation 547, 457. 78 5. 1
--------------- --------
TOTAL CASH AND INVESTMENTS $ 10, 711 , 505. 34 100. 0
Page 14
CITY OF ASHLAND
CARRYOVERS TO 1991-92 BUDGET
Actual
Carryover Budget Differance Percent
-------------------------------------------------------------------`--
General Fund 326, 016 340, 000 ( 13, 9R4) 96
Police Serial Levy Fund 20, 753 24, 000 (3, 247) 86
Cemetery Fund 699955 55, 000 14, 955 127
Band Fund 37, 514 33, 500 4,014 112
Emergency 911 Fund 19, 505 16, 000 3, 505 122
Street Fund 265, 363 273, 000 (7, 637) 97
Water Quality Fund 620, 661 650, 000 (29, 339) 95
Sewer Fund 387, 125 290, 000 97, 125 0
Airport Fund 12j359 5, 100 7, 259 242
Electric Fund 909, 047 900, 000 9, 047 101
Capital Improvements Fund 1 , 206, 254 19300, 5()0 (94, 246) 93
Assessment Construction Fund 513 25, 000 (245487) 2
Hospital Construction Fund 400, 187 725,000 (324, 813) 55
Bancroft Bond Fund 402, 014 215, 000 187, 014 187
General Bond Fund 109, 042 105, 000 4, 042 104
Debt Service Fund 90, 167 4, 100 86, 067 2, 199
Advance Refunding Bond Fund 1 , 428, 582 19431 , 000 <2, 418> 100
Hospital Bond Fund 4, 152 3, 900 252 1()6
Central Services Fund 148, 368 100, 000 48, 368 148
Insurance Services Fund 1 , 226, 859 1 , 2505000 (23, 141 ) 98.
Equipment Fund 1 , 074, 201 922, 600 151 , 601 0
Cemetery Trust Fund 6005171 6009000 171 100
----------------------------------------
9, 3589808 9, 2685700 90, 108 101
Hospital Fund 3, 067, 599 3, 200, 000 ( 132, 401 ) 96
Parks and Recreation Fund 355, 354 227, 300 128, 054 156
Recreation Serial Levy Fund 09341 3, 500 4, 841 238
Parks Capital Improvement Fund 106, 800 58, 170 48, 630 184
Parks and Recreation Trust Fun 12, 195 12, 200 <5> 100
----------------------------------------
City Wide 12, 909, 097 12, 769, 970 139, 227 101
/
Page 15 |
�
September 11, 1991
Mayor and Council
Vic Lively, Chief of Police
Liquor License Application
Application has been received from FRANK AND SUZANNA MARQUEZ,
dba\THE FIRST STREET BISTRO for a LIQUOR license, for a
RESTAURANT located at 15 NORTH FIRST ST.
A background investigation has been completed on the applicants
and approval of this application is recommended.
MC:tld
i
1+ yc a
STATE OF OREGON Return To:
APPLICATION OREGON LIQUOR CONTROL COMMISSION
GENERAL INFORMATION
A non-refundable processing lee is assessed when you Submit this completed form to the Commission(except for Druggist and Health Care Facility
Licenses).The filing of this application does not commit the Commission to the granting of the license for which you are applying nor does it permit you
to operate the business named below.
(THIS SPACE IS FOR OLCC OFFICE USE) THIS SPACE 15 FOR CITY OR COUNTY USE)
Application is being made ton NOTICE TO CITIES AND COUNTIES:Do not consider this applica.
❑ DISPENSER, CLASS A ❑ Add Partner tion unless it has been stamped and signed at the let by an OLCC
❑ DISPENSER. CLASS R ❑ Additional Privilege representative.
❑ DISPENSER,CLASS C F1 Change Location THE CITY COUNCIL. COUNTY COMMISSION, OR COUNTY
❑ PACKAGE STORE ❑ Change Ownership
19RESTAURANT ❑ Change of Privilege COURTOF
❑ RETAIL MALT BEVERAGE ❑ Greater Privilege INam•of city or counryl
❑ SEASONAL DISPENSER ❑ LesSara PL�ga. RECOMMENDS THAT THIS LICENSE BE'. GRANTED
❑ WHOLESALE MALT Th— mq
BEVERAGE 8 WINE d���ymorE+
xrr-- ""T'n4 DENIED
❑ WINERY DATE
OTHER: L 6U f JUL J V 1a01
By
TITLE
CAUTION: If your operation of this business depends on your receiving a liquor license.OLCC cautions you not to purchase,remodel,or
start construction until your license is granted.
1. Name at Corporation, Partnership,or Individual Applicants:
G. 01 urL 2) 6oz4.rn V ma/q vCL
3) a) 1—
5) tEn(JX VERSON USTEO xBOVE MVST FILE.W IN IWwL X4TORY ANa/ FININCNL ST/SEMEHry '
2. Present Trade Name
3. New Trade Name F 5 r S'6 6 Q/s i Yearfiled `/f own
with corpwnian Commie
a. Premises address �S /L /A F 5r SE- E A, d ✓av
Mi SvNI,R far Rnabl o"Y' Itwnryl (Slop (LPI
5. Business mailing address SAME
IPO.Bo..NumMr.SNwr RurJ Roma lGryl 151.1.1 IZipl
6. Was premises previously licensed by OLCC? Yes X No Veer /95'0
T. If yes,to whom: 11 AA! F A Zna L°L/ JeN Typaofliceral Qlls d (Nines
R. Will you have a manager: Yes— No x Name paMVO•r men ee ow nm......Xina yl
S. Will anyone else not signing this application share in the ownership or receive a percentage of profits or bonus from the
business? Yes_ No X p
10. What is the local governing body where your premises is located? %t ar .4,6(.L_�`�
of Cry or Counry)
11. OLCC representative making investigation may contact /SSA i9,%rn
Iwm•1
lL S^ yr n.�r S✓c Ln Eon+r�• s G< SZOLY (cyst 3 ' ' & 7Z
IAesr•.el R•l.Xo.—nom•.b�u�.M.m••uvI
CAUTION: The Administrator of the Oregon Liquor Control Commission must be notified if you are contacted by anybody offering to
influence the Commission on your behalf.
DATE 2 yZ
Applicari Signature 1)
On case of corporation,duly //r1rrY✓Y
authorized officer thereop 2)_� d'�,a
3)
a)
5)
oepin•I—
Lma Govmm.M 6)
Form 6aS+saa0 11901 '
c
De p artment of Land
Conservation and Development
1175 COURT STREET NE, SALEM, OREGON 97310-0590 PHONE(503)373-0050
August 31, 1988
The Honorable L. Gordon Medaris
Mayor, City of Ashland
20 Fast Main Street
Ashland, Oregon 97520
Dear Mayor Medaris:
The 1981 Oregon Legislature adopted laws requiring cities and
counties to review their comprehensive plans periodically and to
make changes as necessary to keep plans up to date. Plans .must
reflect changes in the community, the statewide planning goals,
and other laws and programs affecting land use. The Land
Conservation and Development Commission is responsible for
coordinating local. jurisdictions ' periodic plan updates in
accordance with ORS 197. 640 and Oregon Administrative Rule (OAR)
Chapter 660, Division 19, Periodic Review.
This letter is to provide you with six months notice of the date
for the City of Ashland' s first required periodic review
submittal. That date is February 28, 1989 .
At that time you must provide this department with a proposed
periodic review order and notice of the date of the final, hearing
on the local .'per. iodic review order. The hearing must occur
between 90 to 120 days after that notice. In other word's, you
have nine to ten months from now in which to complete a periodic
review of your comprehensive plan, including adoption of a• final
review order and any necessary plan or land use regulation
amendments.
Enclosed is a summary of procedures to be followed and items to
be addressed, in: the city' s periodic review order. The review
order is a "findings document" addressing each of the periodic
review requirements. Your local review order may find that some
of these requirements are not applicable to your city. other
items will require a more complete review. Please call your
field representative and the state agency. contact persons if you
need assistance in interpreting any requirements .
Also enclosed are instructions for preparing a local review
order, a sample review order, and a current copy of the Periodic .
Review Rule. These documents will 'help you in your review of the
city' s plan and land use regulations and also with preparation of
your local- review order.
Mayor Medaris -2- August 31, 1988
If your plan applies to any area jointly managed by a city and
county, both jurisdictions need to be involved in the local
periodic review process.
Your jurisdiction may be eligible for a, grant to cover a portion
of the expenses related to your local periodic plan review. A
grant offer , which identifies the amount of money available, is
attached to this notice. Please contact your field
representative if you need further information concerning the
grant offer.
We look forward to working with you on your periodic review.
Please feel free to contact your field representative, Mel Lucas,
at 776-6084 should you have any questions.
Sinnccerely,
James�F. Ross /
DirecLCirJ
JFR: tmc/sp
<pr>
e
Attachments to City Planning Director Only
- Sample Review Order
- OAR 660-19
- Goal 5 Memorandum
- Notice Forms (Plan and land use regulation amendments)
- Grant Offer
cc: Chairman, Jackson County Board of Commissioners
City Planning Director
Ron Kramer
Mel Lucas, DLCD
Antonia McMorris, DLCD
Library PR File
Lead Reviewer File
Portland PR File
Affected State Agencies
PERIODIC REVIEW NOTICE
Jurisdiction: City of Ashland
submittal Due Date: February 28, 1989
Date of Acknowledgment: October 7, 1983
INTRODUCTION
This notice outlines the requirements for the City of Ashland
conducting a local periodic review of the city' s comprehensive
plan and land use regulations. Oregon Administrative Rule (OAR)
660-19-050 requires the Department of Land Conservation and
Development (DLCD) Director to inform local governments of their
responsibility to conduct a periodic. review of their plans and
land use regulations. Each notice must specify the date by whi-ch
the local government must submit both a proposed local review
order and the date of the final local hearing on the proposed
local review order. Each notice must also include a listing of
items the local review must address under the periodic review
factors pursuant to OAR 660-19-055 through 057.
This periodic review notice is intended to fulfill the above
requirements. The following pages contain sections of OAR 660,
Division 19,. which state what issues must be looked at and
suggestions on how the analysis could be conducted. A sample
proposed review order is attached as an example of how a local
government might approach preparation of a review order. A copy
of the administrative rule for periodic review (OAR 660,
Division 19) is also attached. The notice includes the names and
phone numbers of your .field representative and state agency
contact persons. Please feel free to contact these people in
order to clarify periodic review responsibilities or for other
assistance in conducting your review.
PROCEDURAL REQUIREMENTS
The City of Ashland must submit four copies of its proposed local
review order including the date of final hearing to the DLCD
Salem office by February 28, 1989. The date of the final hearing
must be between 90 and 120 days after the submittal. The
proposed local review order consists of findings addressing the
four periodic review factors and any necessary plan and land use
regulation amendments. . Please note that plan and land use
regulation amendments. also require notice to DLCD under "post
acknowledgment" amendment requirements (OAR 660, Division 18) .
DLCD will notify you of concerns the Department has relative to
the proposed order and amendments before your final hearing.
Other parties may wait to notify you of their concerns at the
-2-
final hearing . Following the final hearing , and no later than
twenty (20) working days after adoption of the final review
order , you must submit four copies of the order and any adopted
plan or land use regulation amendments to DLCD at the Salem
office. Please refer to the Periodic Review Rule, OAR -660,
Division 19 for further details or contact your field
representative, Mel Lacas, at 776-6084 .
Updating DLCD Files
DLCD' s land use files for many jurisdictions contain a variety of
materials submitted over time. In order to efficiently complete
periodic review, it is important for DLCD to confirm that it has
on file a complete copy of the comprehensive plan and land use
regulations currently in effect. DLCD requests that
jurisdictions which have codified, reprinted or otherwise
combined previously acknowledged plan material, include two
copies of'- this material with their submittal. Jurisdictions.
which do not have current printings of their plan and land use
regulations should provide DLCD with a list and dates of adoption
of all plan amendments, ordinances and other documents which
constitute the current comprehensive plan and land use
regulations.
Codified Plan Requirements
Land use statutes and rules require each jurisdiction to file
three copies of a codified plan and land use regulations within
six months of .the completion of the periodic review process. You .
should build this requirement into your work program and budget
an appropriate amount of money to complete. this task. The
codified documents can be either a reprinting or merely a
complete and accurate copy of required materials. Please refer
to OAR 660-19-097 or contact your field representative if you
have questions about this requirement.
CSTIZEN INVOLVEMENT AT PERIODIC REVIEW
Background
Each jurisdiction in the state has an "approved" citizen
involvement program. Under Goal . 1 these programs assure
widespread involvement in all phases of the planning process. At
periodic review, these programs will serve as the method of
obtaining citizen input and providing feedback.
Before beginning the local periodic review .process, the local
government should review the approved citizen involvement program
to determine how it operates at periodic review. Many programs
will not be specific concerning periodic review, but will
describe the various citizen groups and their roles in the
planning process. Local governments must decide whether the
existing programs will properly interface with periodic review
procedures and whether the program will assure adequate citizen
involvement.
-3-
If the program is adequate, the jurisdiction will need to merely
implement the provisions as outlined in the program.
If the program is not adequate, revisions should be initiated in
advance of periodic review, allowing adequate time for the review
and approval of program changes.
Program Revisions
Any amendment to an approved citizen involvement program must be
processed according to requirements for plan amendments. These
requirements are contained in ORS 197.610 through ORS 197. 625,
and OAR 660, Division 18 ..
In addition to the plan amendment procedures, any citizen
involvement program change must be reviewed by the state Citizen
Involvement Advisory Committee (CIAC) and approved by the Land
Conservation and Development Commission (LCDC) .
This process can be initiated by submitting an evaluation of the
program and the proposed changes to the Department in Salem or
through the local field representative. The plan amendment
notice required by ORS 197. 610 should be submitted simultaneously
. if possible.
SUBSTANTIVE REQUIREMENTS
ORS 197.640 and OAR 660-19-055 require each local government to
adopt findings stating whether' any of the four periodic review
factors apply. If the factors apply, the jurisdiction must bring
the plan and land use regulations into compliance with
requirements identified by the periodic review factor. The four
factors as described in OAR 660-19-055(2) (a) -(d) are:
Factor One
"There has been a substantial change in circumstances, '
including, but not limited to, the conditions, findings, or
assumptions upon which the comprehensive plan or land use
regulations were based so that the comprehensive plan or land
use regulations do not comply with the goals" ;
Factor Two
"Previously acknowledged provisions, of the comprehensive plan
or land use regulations do not comply with the goals because
of goals subsequently adopted or statewide land use policies
adopted as rules interpreting goals under ORS 197. 040" ;
Factor Three
"The comprehensive plan or land use regulations are
inconsistent with a state agency plan or program relating to
land use that was not in effect at the time the local
-4
government' s comprehensive plan was acknowledged, and the
agency has demonstrated that the plan or program:
(A) Is mandated by state statute or federal law;
(B) , Is consistent with the goals; and
(C), Has objectives that cannot be achieved in a manner
consistent with the comprehensive plan or land use
regulations. "
Factor Four
"The city or county has not performed additional planning
that:
(A) Was required in the comprehensive plan or land use
regulations at the time of initial acknowledgment or
that was agreed to by the city or county in the
receipt of state grant funds for review and update; ._
and
(B) Is necessary to make the comprehensive plan or land
use regulations comply with the Goals. "
The following pages explain these factors in greater detail as
they pertain to the City of Ashland' s periodic review.
FACTOR ONE
SUBSTANTIAL CHANGE IN CIRCUMSTANCES
OAR 660-19-055 (2) (a) and 660-19-057
To determine whether the substantial change in circumstances
factor does or does not apply, the City of Ashland' s review must
contain findings on the following subfactors which are described
in greater detail in the following pages:
A. Unanticipated developments or events;
B. Cumulative effects of plan amendments and implementation
actions;
C. Plan policies relating .to goal requirements which have
not been carried out;
D. Availability of new inventory information;
E. Consistency with new or revised statutes;
-5-
F. Other issues involving a substantial change in
circumstances.
Subfactor One-A: Unanticipated Developments or Events
"Major developments or events which have occurred that the
acknowledged plan did not assume or anticipate or major
developments or events which have not occurred that the
acknowledged plan did assume or anticipate. Local periodic
review findings must describe any occurrences such as: the
construction of or decision not to build a large project like
.a major reservoir, a regional shopping center, a major energy
or transportation facility; a significant change in the local
government' s natural resources or economic base; significant
unexpected population growth; significant consecutive decline
in population growth rate; failure or inability to provide
public facilities and services in accordance with the plan,
etc. " OAR 660-19-057 (1) (a)
The City of Ashland 's local review should not limit itself to the
types of circumstances specifically mentioned in the rule. The
local review should be based on local knowledge of any
substantial change in circumstances which might make the plan or
land use regulations not comply with the goals. Knowledge of
these circumstances might come from citizen involvement committee
discussions, staff research, or comments from citizens or
agencies. The order should state what the changed circumstances
are, how the knowledge was obtained, and how any proposed plan or
land use regulation amendments bring the plan and regulations
into compliance.
We are unaware of any major unanticipated developments affecting
your plan or regulations. This does not mean that the city need
not conduct a local review of this subfactor . You must' still
present findings as to whether this subfactor applies .to the
local review and describe the process by which this determination
was made.
Subfactor One-B: Cumulative Effects
"Cumulative effects resulting. from plan and land use
regulation amendments and implementation actions on the
acknowledged plan' s factual base, map designations, and
policies which relate to statewide goal requirements .
(A) For local governments responsible for plans inside
urban growth boundaries, periodic review findings must: .
describe the cumulative effects of plan and land use
regulation amendments and implementation actions on the
overall urban land supply for the plan ' s chosen
(usually 20 years) time frame; on the amount of vacant
buildable land remaining for needed housing and
i
I
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economic development ; on the provision of public
facilities and services to meet development needs
identified in the plan; on the protection of Willamette
Greenway values and resources ; on the amount of vacant
especially suited, water-dependent coastal shoreland
areas; and on other specific statewide planning goal
matters that the Director includes on the local
government' s periodic review notice. "
OAR 660-19-057 ( 1) (b)
Jurisdictions should report on plan and land use regulation
amendments and implementation actions which have occurred since
the plan was adopted and briefly assess the cumulative effect of
those actions on the plan, especially focusing on the listed
topics. Where a substantial change or significant effect on the
plan is found, the jurisdiction should amend the plan or land use
regulations as necessary to bring them into compliance with the
goal requirements.. where no substantial change or significant
effect is found, or when the listed topics do not apply, the
order should specifically state this finding of the jurisdiction.
DLCD review of the city' s plan and land use regulation amendment
files has not discovered any significant cumulative effects from
amendments and implementation actions which require special
analysis under this subsection. The city must still conduct a
local review of this factor and present findings based on that
review.
Subfactor One-C: Unfulfilled Plan Policies
"Oversight or a decision by the local government to delay or
not carry out plan policies which relate to a statewide goal
requirement. Local periodic review findings must describe
why, for example, policies in the plan requiring a citizen
involvement program evaluation, a revised inventory of natural
hazards, or a date-specific, overall revision of the plan,
etc. , have not been completed. " OAR 660-19-057 (1) (c)
The local review must include an 'analysis of whether or not plan
policies related to goal requirements have been carried out.
This local analysis must be conducted even if DLCD does not
identify any policies which the city has neglected to carry out.
DLCD has .not identified any plan policies which have not been
carried out.
Subfactor One-D: New Information
" Incorporation into the plan of new inventory material which
relates to a statewide goal made available to the jurisdiction
after acknowledgment. Local periodic review findings must
list what applicable published state or federal reports have
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been made available to the jurisdiction after acknowledgment
containing new inventory material, for example, on groundwater
availability, air quality, big game habitat, census
information, soil surveys , .natural hazards, etc. , and describe
what steps , including any amendments to the plan' s factual
base, policies , map designations and land use regulations,
have been taken in response to this information. "
OAR 660-19-057 ( l) (d)
DLCD has determined that the following new published inventory
information needs to be reviewed and incorporated into
comprehensive plan and land use regulations as appropriate and
where applicable to your jurisdiction. Please. address the
applicability of each of the listed inventories in your review
order and summarize the text of amendments necessary to update
the plan with inventory information. The inventories are
available from the noted agencies.
Oregon Department of Transportation: Airport inventory
updates (from Oregon Aviation System Plan and individual
airport master plans) ; highway inventory updates (from Highway
Transportation Plan, Highway Preservation Study and the Six-
. Year Highway Improvement Program) ; contact 'A1 Cook, 378-6378
on parks and Larry Christianson, 378-4548 on airports and
highways .
Department of Environmental Quality: Annual Air Quality
Reports; biennial Water Quality Assessment Reports; 1980 Major
Water Table Aquifers with Sensitive Areas Map; Hazardous and
Solid Waste Report; contact Lydia Taylor , 229-6485 .
Economic Development Department: State and national trend
information to assist in compliance with ORS 197. 712 (2) ;
contact Henry S . Markus , 373-1231 .
Portland State University: Annual population estimates;
contact 229-3922.
Subfactor One-E: New or Revised Statutes
"Consistency of the plan and land use regulations with new or
amended statutes adopted since acknowledgment. Local periodic
review findings must address new statutes adopted since
initial acknowledgment and explain how the plan and land use
regulations continue. to meet the statutory requirements . "
The following new or revised statutes were adopted by the Oregon
Legislature since your jurisdiction' s acknowledgment. Therefore,
your jurisdiction' s obligation to comply with the new or amended
statute is a substantial change in circumstances affecting your
plan or land use regulations. The new or amended statutes are
briefly summarized below with effective dates noted.
-a-
The jurisdiction should evaluate each statute in order to
determine what is required. The. jurisdiction should then
investigate its plan and land use regulations to determine
whether they are in compliance with the statute and develop plan
or regulation amendments as necessary to attain compliance.
The local review order should state whether or not the
jurisdiction finds that the statute applies, whether plan or
regulation amendments are necessary to attain compliance with the
statutory requirements , and should briefly describe the necessary
amendments. The text of proposed amendments should be submitted
along with the proposed order if possible. Proposed amendments
must be submitted to DLCD pursuant to OAR 660 , Division 18
( "post-acknowledgment" ) 45 days in advance of the final hearing
on adoption.
STATUTES EFFECTIVE DATE
ORS 179 . 010--Corrections Facilities 1987
ORS- 179 . 010 establishes an Emergency
Corrections Facilities Siting Authority.
The Siting Authority has the authority to
make corrections facility siting decisions
subject to. the Governor ' s approval. Such
decisions are binding on local government .
as to the approval of the site and the
construction and operation of the
facility. A task force is established to
develop a statewide "Strategic Corrections
Plan. "
ORS 197. 020--Nondiscrimination 1987
ORS 197. 020 requires that age, gender or
physical disability shall not be an
adverse consideration in making a land use
decision as defined in ORS, 197 . 015 ( 10) .
ORS 197 . 295-197. 313--Needed Housing At first periodic
review
ORS 197. 303 states that "needed housing"
also means: " (a) Housing that includes,
but is not limited to, attached and
detached single-family housing and
multiple family housing for both owner . and
renter occupancy and manufactured homes;
and (b) Government assisted housing. " The
statute exempts a city with a population
of less than 2 ,500 or ,a county with a
population of less than 15, 000 from
applying ORS 197 . 303 (1) (a) . Jurisdictions
must also meet the definition of needed
housing contained in OAR 660-08-005 .
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ORS 197. 295 (4 ) --Mobile Home Park Definition 1987
A mobile home park is a lot, tract, or
parcel with four or more spaces for rent
within 500 feet of one another . . (Only
applicable within UGBs)
ORS 197.480 to . 490--Mobile Home Parks July 1, 1990 or next
periodic review
ORS 197. 480 requires that each city and whichever is first
county provide for mobile home parks as an
allowed use on buildable lands within
urban growth boundaries. Sufficient land
must be planned and zoned for a density of
6 to 12 units per acre to accommodate
need. Need must include consideration of
existing parks which may be displaced
because they are located on industrial,
commercial, or high density residential
land. Criteria and standards for the
placement and design of mobile home parks
must be clear and objective. A public
hearing may be required for approval of a
mobile home park.
ORS 197. 485 states that a jurisdiction may 1987
not prohibit placement of a mobile home,
due solely to its age, in a mobile home
park in a zone with a density of 8 to 12
units per acre. Reasonable safety and
inspection requirements may be established
for units which do not conform to the
National Manufactured Home Construction
and Safety Standards Act of 1974 .
ORS 197. 490 states that a mobile home 1987
park may not be established on land within
an urban growth boundary which is planned
or zoned for commercial or industrial use.
If no other access is available, access
may be provided through a commercial or
industrial zone.
ORS 197. 732--Goal Exceptions 1983
ORS 197. 732 revised requirements for
taking an exception to the goals. These
amended exception requirements have been
incorporated into Goal 2 and the Goal 2
rule (OAR 660-04-000)'.
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ORS 197 ..752--Lands Available for Urban 1983
Development
ORS 197 . 752 ( 1) states that lands within
urban growth boundaries shall be available
for urban development concurrent with the
provision of key urban facilities and
services in accordance with locally
adopted development standards.
ORS 197. 752(2) states that, notwithstanding
ORS 197. 752 (1) , lands not needed for urban
uses during the planning period may be
designdted for agriculture, forestry or
other nonurban uses.
ORS 197. 767--wetland Definition 1987
An area of privately owned land which
otherwise satisfies the definition of a
wetland is not defined as a wetland if it
was created by human activity after the
date of a jurisdiction' s acknowledgment as
part of an approved development project.
This exclusion does not apply to
mitigation areas.
ORS 227. 175--Application Fees; At first periodic
Consolidated Procedures, etc. review
ORS 227. 175 (1) requires that a city "shall
establish fees charged for processing
permits at an amount no more than the
actual or average cost of providing that
service. "
ORS 227 . 175 (2) requires that a city
. establish a consolidated procedure by
which an applicant may apply at one time
for all permits or zone changes needed for
a development project. The procedure is
subject to the 120-day time limit set out
in ORS 227. 178;
ORS 227. 175 (3 ) -(4) requires at least one
public hearing; approval based on
compliance with the comprehensive plan;
provisions for notice to the applicant and
other interested parties; notice to mobile
home park tenants at least 20 but no more.
than 40 days before a hearing on a
proposed zone change for the mobile home
park they reside within; and approval or
denial of an application for a permit
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without a hearing if notice and appeal
provisions are provided to those persons
who would have had a right to notice if a
hearing had been scheduled or who are
adversely affected by the decision.
ORS 227. 175 (5) --Local Appeal Procedures 1987
(also ORS 197. 762)
Appeal procedures must require the
applicant or appellant to raise any issue
before the governing body with sufficient
specificity to allow an opportunity to
respond to and resolve each issue.
Certain items of information must be
included in the notice for a land use
hearing. , At the hearing, a statement of
applicable criteria must be made and that
testimony must address these criteria.
ORS 227. 175 (6)--Public Use Airports 1987
Notice of a public hearing on a zone use
permit in the vicinity of an airport must
be provided to the owner of the airport.
ORS 227. 178--Final Action on Permit or 1983
Zone Change Applications within 120 days
ORS 227.178 (1) requires a city to take
final action on a permit or zone change
application, including all appeals, within
120 days of completion of the application;
ORS 227.178 (2) specifies procedures for
dealing with incomplete applications;
ORS 227.178 (3) requires the city to review
an application against the standards and
criteria effective at the . time the
application was submitted providing that
the initial application was complete or
completion was accomplished in a timely
manner;
ORS 227. 178 (4) allows the applicant to
request an extension beyond the 120 7day ,
limit;
ORS 227. 178 (5) applies the 120-day limit
only to decisions wholly within the
control of the city;
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ORS 227 . 178 (6) exempts those plan and land
use regulation amendments or adoptions of
new regulations that must be submitted to
the DLCD Director under ORS 197. 610 ( 1)
from the 120-day time limit; and
ORS 227. 178 (7) provides for an applicant
whose application has not been acted on
finally within 120 days after the
application was initiated to seek a writ
of mandamus to compel issuance of the
permit or zone change or a determination
that approval would violate the city' s
plan o'r. land use regulations.
ORS 227. 180--Review of Action on 1979 , 1981, 1983
Permit Application
ORS 227. 180 (l) (a) (A) establishes that the `
period for filing an appeal of a decision
shall not be less than seven days after
the governing body mails or delivers the
decision of a hearings officer;
ORS 227. 180 (1) (a) (B) and (C) require that
a hearing on the appeal be held and that
the record of the hearings officer 's
action be considered;
ORS 227. 180 (1) (b) notwithstanding (1) (a) ,
a city council may establish that a,
hearings officer ' s decision is the final
decision. of the city;
ORS 227. 180 (1) (c) requires that fees for
filing an appeal shall be no more than the
average cost of such appeals or the actual
cost of the appeal, excluding the cost of
preparation of a written transcript.
(1) (c) also requires that fees for
preparation of written transcripts not
exceed the actual cost of preparing the
transcript, up to $500, plus one-half of
the actual cost over $500;
ORS 227. 180 (2) allows an aggrieved party
in a proceeding for a zone change or
discretionary permit to appeal the
decision to LUBA;
ORS 227 . 180(3) states that ex parte,
contacts with a member of the decision
making body shall not invalidate a final
decision or action of the decision making
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body, provided that the member receiving
the contact places the substance of the
content of the ex parte communication in
the record of the hearing and makes a
public announcement of the content of the
communication and of the right of parties
to rebut the content at the first hearing
where action will be 'considered or taken.
ORS 284.010-060--Regional Economic 1987
Development Act
This act relates to the "Oregon Comeback. "
The Governor may . adopt proposed regional
strategies. Local plans and land use
regulations need to be consistent with the
regional strategies Local governments
need to review the "list of actions to
implement" adopted regional strategies.
ORS 418. 817--Family Day Care Providers 1987
Section 12 of HB 2884 provides that a day
care provider which accommodates fewer
than 13 children in the provider ' s home is
considered to be. a residential use. Such
a home is a permitted use in all
residential and .commercial zones.
Conditions must be no more restrictive
than those imposed on other residential
dwellings in the same zone. Zoning
provisions contrary to this law may not be
adopted or enforced.
ORS 443 .530 through 443 . 550-- 1981
Residential Care Facilities
ORS 443.590--Residential Homes
ORS 443.590 enacts a statewide policy
stating that "physically or mentally
handicapped persons are entitled to live
as normally as possible within communities
because their disability requires them to
live in groups. " ORS 443 . 600 ( 1) provides
that a "residential home shall be
considered a residential use of property
for zoning purposes, including areas zoned
for single-family dwellings. No city or
county shall enact or enforce zoning .
ordinances prohibiting the use of a
residential dwelling, located in an area
zoned for residential or commercial use',
as a residential home.
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ORS 443 . 600--Residential Care Facilities 1988
HB 2936 provides that residential care
facilities (for mentally handicapped
persons) must be allowed as a conditional
use in residential zones permitting
densities of 8 or more units per acre.
Zoning ordinances or siting criteria which
would preclude such siting shall not be
enacted or enforced. Cities with a
population less than 2,500 are exempted.
ORS 446 . 003 (17) (a)- (c) --Mobile Home 1987
Definitions
ORS 446 has been amended to define mobile
homes as:'- (1) residential trailers
constructed before January 1, 1962;
( 2) mobile houses constructed between
January 1, 1962 and June 15 , 1976 which
met Oregon construction requirements then
in effect; and ( 3) manufactured homes
constructed to federal standards.
Subfactor One=F: Other Issues
"Nothing in subsections (1) (a) - (e) of this rule is meant to
limit or prevent any person from raising other issues or
objections involving the ' substantial change in circumstances'
factor set forth in subsection (2) (a) of this rule as long as
such concerns are submitted consistent with the requirements
of OAR 660-19-065 . " OAR 660-19-055 (4)
National Flood Insurance Program: Most Oregon communities were
notified by the Federal Emergency Management Agency (FEMA) in
September 1986 that recent changes in federal regulations
governing the National Flood Insurance Program (NFIP) would
necessitate revisions in local ordinances that were adopted to
establish eligibility in the NFIP. Your local review order
should address these revisions as a substantial change in
circumstances affecting the city and report whether the FEMA
regulations have been complied with. Contact DLCD Flood Project
Manager , Jim Kennedy, at 378-2332 for further information on the
FEMA requirements.
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FACTOR TWO
NEW OR AMENDED GOALS OR RULES ADOPTED SINCE
THE DATE OF ACKNOWLEDGMENT
OAR 660-19-055(2) (b)
The following new or amended goals and administrative rules
applicable to your jurisdiction were adopted after the City of
Ashland's acknowledgment with the statewide planning goals. They
are briefly summarized below with new planning requirements
pertinent to your local review noted. Effective dates are also
noted.
The jurisdiction should evaluate each new or. amended goal or rule
in order to determine' more specifically what is required or
allowed. ..The jurisdiction should then investigate the plan and
land use regulations to determine whether they are in compliance
with the present goals and rules and develop plan or regulation
amendments as necessary to attain compliance.
. The local review order should state whether or not the
jurisdiction finds that each listed goal or rule change applies,
whether plan or land use regulation amendments are necessary to.
achieve compliance with the goals, and should briefly describe
the proposed amendments. The text of proposed amendments should
be submitted along with the local order if possible. Proposed
amendments must be submitted to DLCD pursuant to OAR 660,
Division 18 ( "post-acknowledgment" ) 45 days in advance of the
final hearing on adoption.
New or amended goals and rules generally applicable to the .city:
GOALS EFFECTIVE DATE
Goal 2--Land Use Planning (amendments) 12/30/83
Describes the exceptions process: when a
local government may take an exception to
a goal, standards of evaluation, and
definition of terms. Deletes previous
exceptions language.
This goal amendment will only be
applicable if new exceptions are being
taken or if there is conflicting
information in the plan.
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RULES EFFECTIVE DATE
Goal 2--Land Use Planning Rule
OAR 660 , Division 4
OAR 660-04 (new rule) 07/21/82
Codification of the Goal 2, Part II ,
exceptions standards and process.
OAR 660-04-000 (1) , 010, 022 (amendments) 02/10/84
Establishes goals for which an exception
may or-may not be taken; describes reasons
which may justify why a goal might not
apply; and describes reasons necessary to
establish an exception" to Goal 15 .
OAR 660-04-018 (amendments) 03/21/86
Clarifies goal requirements regarding
planning and zoning for exception areas;
limits uses in developed and committed
exception areas to existing types of uses
or compatible rural uses consistent with
other goal requirements; and limits uses
allowed in "reasons" exceptions to those
-ed in justifying the exception.
:ne Goal 2 Rule and its amendments will
apply to a jurisdiction' s periodic review
only if a new exception is being taken or
if the plan contains conflicting or out-
of-date information about the exceptions
standards or process. In either of these
cases, the local jurisdiction must conform
to all of the current requirements of the
Goal 2 rule.
Goal S--Open Spaces/Natura lResources . 06/29/81 -
Rules--OAR 660, Division 16
OAR 660-16 (new rule)
Requires: (1) a detailed inventory of the
quality, quantity, and location of a
variety of site-specific resources; (2) a
determination of potential conflicting
uses of the resource site or surrounding
areas; (3 ) an analysis of the
environmental, social, economic, and
energy consequences of allowing or
limiting conflicting uses; and
(4) development of a program to achieve
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the goal by prohibiting, limiting , or
allowing conflicting uses. . This program
may involve development of plan policies,
land use regulations , etc.
DLCD has enclosed a memorandum and sample
worksheet for your use in meeting the Goal
5 rule requirements. At a minimum, you
will need to complete a worksheet for each
identified resource.
Goal 9--Commercial and Economic At first periodic
Development Rule--. review
OAR 660; Division 9
OAR 660-09 (new rule)
Requires update of economic elements of
plans for areas within urban growth
boundaries unless the existing plan meets
the rule requirements. Plans must be
updated based on new economic trend
information to: (1) forecafst needs for
industrial and commercial land in several
broad "site categories, " (e.g. , light
industrial, heavy industrial, commercial
office, commercial retail , etc. ) ;
(2) inventory sites currently designated
for industrial or commercial use; and
(3 ) project community . decisions about
desired development. Based on this
information, policies must be adopted
stating the community's economic
development objectives. Communities must
designate land to meet forecasted needs..
Plans for areas of 2, 500 or more
population must designate enough
serviceable sites to meet needs of the
next five years. Communities which seek
industries with special site requirements
must protect appropriate sites for such
uses.
Goal 10--Housing Rule 07/21/82
OAR 660 , Division 8
OAR 660-08 (new rule)
Establishes parameters for required
inventory of buildable lands; requires
local housing needs projections to address
housing costs and household incomes and
that projections be considered .in a
regional context; requires clear and
1
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objective standards , special conditions ,
and procedures for the approval of
housing; establishes substantive standards
for taking an exception to ORS 197. 303 ( 3) ;
and requires jurisdictions that restrict
housing tenure to conduct a housing tenure
needs analysis.
Goal 11--Public 'Facilities Rule
OAR 660 Division 11
OAR 660-11 (new rule) At first periodic
review
Defines scope of public facilities plan;
and establishes procedures and standards
for developing public facilities plan.
Applies to cities and special districts
within an urban growth boundary with a
population greater than 2,500. Applies to
counties for unincorporated areas within
the Portland Metropolitan Urban Growth
Boundary which are not contained within an
area subject to an .approved urban growth
area agreement. DLCD field
representatives have samples of public
facility plan elements for various sizes
of cities .
Several of the above rules and rule changes were adopted based on
policy papers previously used by the Department and Commission in
reviewing. plan and land use regulations. For this reason, a
number of local jurisdictions acknowledged before the effective
dates of certain rules or rule changes may already be in
compliance, or near compliance, with these rules. However , not
all local jurisdictions acknowledged immediately after the
effective date of a new or amended rule or goal are in compliance
with these changes . If your jurisdiction is noted as needing to
be reviewed against a new or amended rule or goal you had not
anticipated, or if there is no noted goal or rule where one was
anticipated, you should discuss the issue with your field
representative. DLCD will be able to assist you in providing
adequate findings to explain the specific facts as applied to
your situation. Please review your plan with respect to all
goals or rules listed above.
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FACTOR THREE .
NEW OR AMENDED STATE AGENCY PLANS OR PROGRAMS ADOPTED
SINCE THE DATE OF ACKNOWLEDGMENT
(OAR 660-19-055(2) (c) )
Several state agencies have submitted summaries of mandated
programs related to land use which were not in effect when your
plan was acknowledged. Programs which may apply to your
jurisdiction are listed below.
DLCD has reviewed these programs and determined that they
potentially meet the standards contained in ORS 197.640(3 ) (c) and
OAR 660-19-055 (2) (c) (e.g. , the program: is mandated by state
statute or federal law; is consistent with the goals; and has
objectives that cannot be achieved in a manner consistent with
the comprehensive plan or land use regulations) .
Your local review order must address whether or not the plan and
land use regulations are consistent with each listed program. If
the plan or regulations are not -consistent, amendments need to be
made to attain consistency. The order should explain what
amendments are proposed and how they will allow the objectives of
the program to be achieved.
For additional information on the 'listed programs, please contact
the agency contact persons rather than DLCD.
Department of Environmental Quality
(Contact Lydia Taylor, 229-6485. )
Air, Water , Solid Waste, and Noise Regulations, adopted. and
amended 1978-1985 , ORS 183 , 468 , and OAR 340 .
- Local governments must maintain an up-to-date inventory of
major air , water , solid waste, and noise pollution sources and
sites (where such information is made available to the
jurisdiction) including the following:
air : major sources of air pollution near Class I areas and
in nonattainment and air quality maintenance areas, and
certain parking facilities, highway developments and
certain airports;
water: wastewater treatment facilities , sludge disposal
sites;
solid waste: solid waste disposal sites; and
noise: motor sports (racing) facilities and public
airports .
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- Local governments which lack policies requiring compliance with
state and federal air , water , solid waste, and noise
regulations must adopt such policies.
- Local governments with land use regulations relating -to air ,
water , solid waste, and noise pollution which conflict with
those of DEQ must amend them to be consistent.
Department of Transportation
(Contact Larry Christianson for airport and highway programs ,
378-4548; contact Al Cook for parks programs , 378-6378. )
(Aeronautics Division)
Imaginary Surfaces for Public Use Airports , ongoing,
ORS 492.510-710 ,. ORS 492. 800-820 , OAR 738-70-000.
Public use airports must be protected from obstacles affecting
aviation safety, such as radio and television transmission
towers, power lines, trees, silos, and high-rise buildings.
Each public use airport must have an adopted imaginary-surfaces
map and implementing ordinance that are compatible with Federal
Aviation Regulations, Part 77. This includes height
restrictions and limits on density and uses in the vicinity of
airports.
Airport Master Plans , ongoing, ORS 491. 050.
Local governments receiving federal money for public airports
must have adopted federally approved airport layout plans.
Other existing local airport plans must be coordinated with
other elements of the local comprehensive plan.
(Parks Division)
State Parks Master Plans, ongoing, ORS 390 . 180 , OAR 736-18-000 :
Local governments must maintain an up-to-date inventory of
state parks and assure that local plans are consistent and
coordinated with state park master plans.
(Highway Division)
Six-Year Highway Improvement Program, 1984 , ORS 184 . 618.
Local governments must amend . Goal 11 elements to inventory
proposed highway improvements and adopt a policy to coordinate
with ODOT in implementing its Highway Improvement Program.
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FACTOR FOUR
ADDITIONAL PLANNING TASKS REQUIRED AT THE TIME
OF ACKNOWLEDGMENT OR AGREED TO IN RECEIPT OF STATE GRANT FUNDS
OAR 660-19-055 (2) (d)
Factor four does not apply to your jurisdiction according to our
review of your acknowledgment reports and grant agreement. The
local review order must still address this factor and state
findings and a conclusion reporting that the factor. does not
apply.
NONMANDATORY PROGRAMS
A few state agencies have submitted .summaries of nonmandatory
programs which, though not required to be considered by local
jurisdictions during periodic review, are strongly recommended to
be considered. These include the following:
Department of Energy (ODOE)
(Contact Mike Byers, 378-2856:)
ODOE recommends that cities update or develop a comprehensive
plan element on energy conservation using the latest available
information from ODOE or other sources. The comprehensive plan
should include policies to: (1) periodically assess the types
and amount of local energy use; (2) practice energy management
in city buildings and facilities; (3 ) encourage local citizens
and businesses to conserve energy and use renewable resources;
and (4) incorporate energy conservation into urban design and.
transportation planning. Cities should adopt land development
and land division standards that provide for and protect solar
access in residential areas , and should . also include standards
in the land development ordinance that encourage energy
conservation.
Department of Environmental Quality E
(Contact Lydia Taylor, 229-6485. )
DEQ recommends that local governments recognize in their plans
state and federal funding limitations for sewer and water
projects; that local governments tie populations to
infrastructure requirements; that land uses be regulated near
sensitive aquifers; that certain nonpoint sources of water
pollution not regulated by DEQ be' controlled; and that plans be
amended to address plan improvement items noted in DLCD staff
reports. Local governments with populations of greater than
4 ,000 should review their land use regulations to ensure that
recycling facilities are permitted with clear and objective
standards.
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Department of Transportation
(Contact Larry Christianson at 378-4548 for aeronautics or
highway concerns; contact Al Cook at 378-6378 for parks
concerns. )
(Aeronautics Division)
ODOT recommends that local jurisdictions with airports amend
land use regulations to discourage incompatible sensitive uses
near airports.
(Highway .Division)
ODOT recommends that aggregate/mineral sources be protected so
that highway facilities can be well maintained; that street
functional classification maps be maintained; that access
management and agency coordination be encouraged; that the
statewide nature of the state highway system be preserved by
not unnecessarily delaying ODOT from carrying out emergency
maintenance and operations functions; that the need for
bikeways, footpaths and public transit be recognized in the
plan; and that good local transportation planning be
coordinated with other elements of local plans. .
(Parks Division)
ODOT recommends that local jurisdictions permit parks as
outright permitted uses in the zones in which they are allowed.
ODOT also recommends that buffer areas surrounding state parks
be established to protect the parks from adjacent conflicting
uses.
Department of Water Resources
(Contact Jake Szramek, 378-3671. )
DWR recommends that local governments be aware of the latest
available information for water resources. The comprehensive
plan should include or make note of any amended basin programs
for the area or hydroelectric power rules which would affect
development and critical groundwater studies. Adequacy of
water .supplies to meet projected population growth should be
assessed. DWR recommends development of a water conservation
plan to deal with increased usage and temporary. shortages.
Department of Human Resources Health Division
The Health Division advises cities and counties of the need to
plan for future water and sewer services to areas where
conditions affecting existing installations create a present or
potential health hazard. Many known areas of concern are
outside of existing water or sewer service areas. The
extension or provision of water or sewer services to address
-23-
identified areas of concern may require a UCB amendment or goal
exception. Information identifying these areas can be obtained
by contacting your local health department. In direct service
counties , contact the state Health Division (229-6310) for
drinking water concerns or the DEQ regional office for sewage
service needs.
Department of Land Conservation and Development
(Contact Mel Lucas, 776-6084 . )
The city should evaluate plan policies which direct the
jurisdiction to develop or achieve various goals, objectives
programs or planning tasks.
JFR: tmc/sp
<pr>
Proposed Periodic Review Order
Factor 1: substantial Change in Circumstances .
a) Unanticipated developments or events
The City has reviewed all. development permits issued
from the time of acknowledgement of the Comprehensive
Plan to the present. There have been no developments
or events which were not anticipated in the
Comprehensive Plan. The Plan contained no policy which
anticipated any specific large development prior to
this date. Public facilities that have been required
by Plan Policies have been provided in adequate
capacities.
CONCLUSION
There have been no major developments or events which
have occured that the acknowledged plan did not assume
or anticipate, or major developments or events which
have not occured that the Comprehensive Plan did assume
or anticipate. For this reason, the City's
Comprehensive Plan complies with this subfactor.
b) Cumulative Effects
The Plan anticipated that Ashland would have a
population of 18,000 in 1990, and increase of 21$. The
1990 Census population was 16,294 , an increase of 9%.
The original plan contained enough land for a
population of 21, 000. This was anticipated to occur in
the year 2000. Based on the slower growth rate, the
City revised .its Population Element (Chapter V, Revised
Comprehensive Plan) and now anticipates a population of
19,995 by the year 2005.. Therefore, the original Urban '
Growth Boundary assumptions would still be valid for
the City until at least the year 2005.
The City has conducted an analysis of vacant and
redevelopable land in the City. This data, contained in
Appendix A, shows that Ashland has 272? acres of .land
available in the Urban Growth Boundary for commercial
development, and 834? acres available for- development
Draft- Proposed Periodic Review Order
September 6, 1991
Pagel
in residential use. This is enough to accommodate the
anticipated development of the City to the year 2005,
using the needs analysis of the Comprehensive Plan in
the Economic and Housing elements.
Appendix B contains all the Plan amendments and changes
in the implementing ordinances since plan
acknowledgement. These changes did not have any
significant cumulative effects which would require
special analysis.
The City of Ashland is not located near the Willamette
River or the Pacific Ocean, therefore the sections of
this subsection dealing with these areas does not
app ly•
•CONCLUSION
._,.As the result of the review of plan and land. use
regulation amendments and implementation actions taken
by the City since acknowledgement, the City finds that
there are no cumulative effects of on the Comprehensive
Plan' s factual base, map designations, -or- policies that
relate to statewide goals requirements.
c) Unfulfilled Plan Policies
Ashland's plan contains a specific method of
implementation for every policy in the plan that can be
implemented through law (Chapter XIII) . Each
significant plan policy, therefore, was implemented
when the plan was acknowledged.
The City has reviewed the Plan and found that The only
plan policy that was not implemented was the policy
that calls for review and update of the plan on a two
year cycle. This proved to be both impractical and
unnecessary. This plan policy is proposed to be
modified by adoption of the policy in Appendix C.
CONCLUSION
The City has implemented all but one of the Plan
policies. The amendment proposed in Appendix C would
eliminate this conflict.
d) New Information and inventories
Draft — Proposed Periodic Review Order September 6, 1991
Page 2
I
The DLCD Periodic Review Notice listed updated
information available to the City from several State
agencies. The City has reviewed these sources and
determined if amendments to the Comprehensive Plan was
required. A discussion of the inventoried information,'
and required amendments, is discussed below:
1) Oregon Department of Transportation
Airport Inventory Updates: All available data was
used in Ashland's Airport Master Plan update
Highway Inventory Updates: There are no changes
necessary to the plan due to State Highway
Improvements. These improvements are included in
the proposed Public Facility Plan proposed as
Appendix D.
,2) Department of Environmental Quality
Annual Air. Quality Reports: The City has included
A through discussion of air quality in a revised
Chapter IX of the Comprehensive Plan, and adopted
several policies that deal with the issue. This
revised Chapter, complied with all requirements of
the DEQ with regards to Air Quality.
3) FEMA and Floodplains
Ashland has revised its codes to comply with the
new FEMA requirements. In addition,. Ashland has
identified additional areas that are at flood
risk, and adopted revised ordinances that further
identify and protect these areas. These revisions
are contained in the revised F1ood .Damage
Prevention Ordinance (Chapter 15. 10) , the revised
Environmental Resources element of the
Comprehensive Plan (Chapter IV) and the revised
Physical and Environmental Constraints Ordinance
(Ashland Land Use Ordinance, Chapter 38.62) .
4) Wetlands
The only complete inventory of wetlands available
is the. U.S. Fish & Wildlife Service's inventory.
These identified wetlands have been included in
the revised Environmental Resources element. The
City has proposed to identify and preserve some
Draft - Proposed Periodic Review Order September 691991
Page 3
wetlands that are larger and have been studied
sufficiently to make a determination that they are
significant. The other wetlands will be analyzed
on a case by case basis, using a permit system.
This system will include notification of the
appropriate State and Federal authorities
These revisions are contained in the new
Environmental Resources element of the
Comprehensive Plan (Chapter IV) and a proposed
revision to the revised Physical and Environmental
Constraints Ordinance (Appendix E) .
5) Economic Development .
The City has adopted a new, revised Economic
Element (Chapter VII) . In addition, it has
compiled a list of developable Commercial and
Industrial lands (Appendix A) . With the adoption
of these two items, the City complies with all ORS
and OAR requirements.
6) Airports
The only airport .in Ashland' s jurisdiction is the
Ashland Municipal. Airport. The Airport is
currently completing a new master plan, that
complies. with all state requirements. The
currently adopted plan is the same as was in use
during the adoption of the original Comprehensive
Plan. There are no changes required at this time,
and there have been no issued identified in the
development of the new plan that will require
modifications of the land use ordinance.
7) Population
The City revised its population element to take
into account the slower than anticipated growth
rate that has occured over the last decade
(Chapter V) . There was no need to change .the
Urban Growth Boundary as a result of this growth
rate change, as the current boundary will be
sufficient until the year 2005 or longer.
8) Historic Properties
Draft — Proposed Periodic Review Order September 6, 1991
Page 4
Ashland has completed an inventory of all
structures in the Historic Interest Area. based
on this inventory, the City adopted additional
protection for significant structures.
Discussions with the State Historic Preservation
Officer have indicated that current protection may
be insufficient. The City has developed a new
proposed chapter (Chapter I) that deals with'
Ashland's historic resources, and a new ordinance
that regulates development of the resource. With
the adoption of the proposed ordinance, Ashland
will have satisfactorily protected its historic
resources. . This is included as Appendix F and
Appendix G.
'CONCLUSION
The City complies with this subfactor, with the
adoption 'of the above referenced amendments to the
City's Comprehensive Plan and implementing
ordinances. r
e) New Statutes
ORS 179. 010 - Corrections Facilities: the City has
identified no conflict between the current Plan and
ordinances and this statute.`
ORS 197. 020 -- Nondiscrimination. The City will comply
q with this provision with the adoption of the amendment
proposed in Appendix H.
ORS 197 . 295 to 197 . 313 -- Needed Housing
1) All the housing types listed in ORS 197.303 are
permitted in at least one zone under clear and
objective standards.
2) Government Assisted housing is not treated
differently than any other housing .type, and
therefore is also permitted in any zone.
Government assisted housing is listed as a
specific need in the Housing element of the plan.
Of the approximately 1, 000 units built in Ashland
Draft — Proposed Periodic Review Order September 6, 1991.
Page 5 .
between 1980 and 1990, 290 were government
assisted housing, of all types, and in several
different areas of the City.
3) ORS 197. 295 (4) The City will comply with the
adoption of the amendment proposed as appendix I.
4) ORS 197.303 to .307 Needed Housing. Ashland' s '
current Housing Element contains a complete
analysis of the housing needs by type. The
implementing ordinances provide for all needed
housing as a permitted use in several residential
zones.
Ashland recently adopted an ordinance which
complies with ORS 197 . 307. (AMC ------).. The
vacant lands inventory contained in Appendix A
shows that of all the vacant land available for
residential construction, 45.37% is available for
placement of manufactured housing.
4) 197 .480 to .490 -- Mobile Home parks -- The
City complies with all requirements of these
statutes with the adoption of the revised
Manufactured Housing Development ordinance,
attached as appendix J. The required inventory of
mobile home parks is contained in appendix K. The
need to accommodate these homes is contained in
the provisions of the revised mobile home. park
ordinance that allows the relocation of any
existing mobile home, and allows single wide
mobile homes in the parks. There are 83 acres
available for the location of new mobile home
parks in Ashland' s Urban Growth Boundary.
a
ORS 197 :732 -- Goal Exception. The City has identified
no conflict between the current Plan and ordinances and
this statute.
ORS 197.752 -- Lands Available for Urban Development.
The amended Annexation criteria, appendix L, and the
existing Urban Growth Boundary Agreement with Jackson
County bring the City into compliance with this
statute. .
ORS 197.767 --Wetland Definition. The City will
complies with the adoption of the wetland ordinance and
map. No lands that meet the definition of ORS 197 .767
Draft - Proposed Periodic Review Order September 6, 1991
Page 6
are mapped as a protected wetland. Under Ashland ' s
system, land that is not mapped is not regulated.
ORS 227. 175 -- Application Fees and Procedures, the
.City complies with all requirements of this statute,
except for the provision requiring notification of
mobile home park tenants prior to a zone change .
affecting their park. This modification is contained
in Appendix M.
ORS 227. 175 (5) Local Appeal Procedures. Chapter 108
of the Ashland Municipal Code is in compliance with
this provision.
ORS 227. 175 (6) Public Use airports. The only public.
use airport in the Ashland area is the Ashland
•Municipal Airport... The City internally notifies the
Public Works department, who administer the airport, of
gall planning actions in the Airport area.
ORS 227 . 178 --Final Action on Permit or Zone Change
Applications within 120 Days
The City will comply with all requirements of this
statute with the adoption of the amendments to Chapter
108 contained in Appendix N.
ORS 227. 180 -- Review of Action on Permit Application.
The City complies with all the requirements of this
statute: The local ordinances that govern procedures
are found in Chapter 108 of the Land Use Ordinance.
ORS 284 . 010-060 Regional Economic Development Act.
The City has identified no conflict between the current
Plan and ordinances and this statute.
ORS 418.817 -- Family Day Care providers - The City
will comply with state law with the adoption of the
proposed amendment contained in Appendix O. This
amendment would include family day care of up to 13
children in the definition of a residential use.
ORS 443 . 530 through ORS 443.550 -- Residential Homes
The City will comply with state law with the adoption
of the proposed amendment contained in Appendix P. .
This amendment would include the state definition of
Draft — Proposed Periodic Review Order September 6, 1991
Page 7
residential home in the definition of a single family
residential use.'
ORS 443 . 600 -- Residential Care Facilities
The City will comply with state law with the adoption
of the proposed amendment .contained in Appendix Q.
This amendment would include the state definition of
residential care facility in the definition of a .
boarding house, which is a permitted use in all multi-
family zones. The City has allowed these to be sited
in multi-family zones in the past as boarding houses.
ORS 446. 003 (17) (a) -(c) Mobile Home Definitions -The
City will comply with state law with the adoption of
the proposed amendment contained in Appendix R.'
CONCLUSION
The City will comply. with subfactor (e) , and be in
compliance with all relevant state statutes, with the
adoption of ,the above referenced amendments to the
implanting ordinances.
(f) Other Issues
The DLCD- letter identified the modifications to the
FEMA requirements as an additional factor. The City
has complied with these requirements (See AMC 15. 10 and
AMC 18 . 62) .
Draft — Proposed Periodic Review Order September 6, 1991
Page 8
Factor 2 New Goals or Rules Adopted Since Acknowledgement
Goal 2 - The City has not taken any exceptions to the State
Goals.
Goal 5 - The City has inventoried and complied with all Goal
5 resources in Chapter I, IV, and VIII. All conflicts have
been analyzed, and programs have been developed to achieve
the goals outlined in the plan policies. See Chapter IV,
Physical and Environmental Constraints, Chapter I,
Historical Resources, and Chapter VIII, Open Space and
Parks, as well as appendix S, which contains a new Chapter
13 ,, detailing how each policy is implemented in Ashland's
Municipal Code.
Goal 9 -- Commercial and Economic Development Rule
The .City complies with this goal with the recent adoption of
the Economic Element. See appendix A.
Goal 10 -- Housing Division
The City's existing housing element complies with the
requirements of this .goal.
Goal 11 -- Public Facilities - The City of Ashland is
responsible for the provision of water, sanitary sewer,
storm sewer, transportation, and airport services within
the Urban Growth Boundary. The Bear Creek Valley Sanitary
Authority also provides sewer services within the Valley
View area of the Urban Growth Boundary.
The City's Public Facility Plan required by OAR 660,
Division 11, is included as Appendix D.
The City has adopted master facility plans for sewer,. water,
storm sewer; and airport facilities. The airport master
plan is currently .under revision. The City is also working
on a water conservation plan as a method of meeting future
demands for water supply.
The City does not have a master facility plan for
transportation, however it-is currently working on
completing such a plan that will comply with the
Commission's recently adopted rule on transportation. This
plan is expected to be completed in January, 1993. The
Draft — Proposed Periodic Review Order September 6, 1991
Page 9
transportation projects from the Public Facility Plan is
drawn from the City's current transportation element of the
Comprehensive Plan, the city's Capital Improvement Plan, and
the projects that are under a deferred improvement
agreement.
The Public Facility Plan also contains a master list of all
projects necessary to service the expected population growth
during the planning period.
CONCLUSION
The City complies with all requirements of Factor 2, with
the adoption of the proposed amendments referenced above.
Draft — Proposed Periodic Review Order September 6, 1991
Page 10
Factor 3 New or Amended State Agency Plans .
Department of Environmental Quality
There is no action required by the city to comply with
the state agency plans.
The City has adopted policies to comply with all state
and federal regulation regarding air, noise, water, and
solid waste regulations. These are in Ashland's '
Comprehensive Plan.
Department of Transportation
The City's current comprehensive plan and implementing
ordinances comply with all ODOT and FAA requirements.
,The City has a currently adopted master airport plan.
An update is currently underway and should be adopted
before January 1992.
The City. has no state parks within its jurisdiction.
The City has coordinated with ODOT on -the Six Year
Improvement and included proposed projects in its
public facilities plan.
CONCLUSION
The City complies. with Factor 3 .
Draft — Proposed Periodic Review Order
September 6, 1991
Page 11
Factor 4 - Additional Planning Tasks required at the time of
acknowledgement or agreed to in receipt of State Grants
This factor does not apply to the City of Ashland. -
Draft — Proposed Periodic Review Order September 6, 1991
Page 12
•
x
City of
September 4, 1991 Grants
PASS
101 Northwest A Street
Grants Pass,Oregon 97526
503474-6360
The Honorable Catherine Golden
Mayor
City of Ashland
20 East Main Street
Ashland, Oregon 97520
Dear Catherine:
The economy of Southern Oregon is in transition. The tools we
need to assist in shaping and diversifying the region include the
strong leadership of individual communities, strong regional
economic development organizations, and financial tools. The
organization we have developed to respond is Southern Oregon
Regional Economic Development, Inc. , SOREDI.
SOREDI is now initiating the development of an economic
development revolving loan fund, (RLF) . The revolving loan fund
is designed to combine local resources with the funding available
from the federal Economic Development Administration (EDA) to
provide financial incentives throughout our region. The fund can
be the impetus to creation of additional investment in our
region, and the creation of additional value and jobs in our
economies.
When the economic direction of our region is in question, the
combined efforts -of local governments, corporate interests, and
regional organizations can make a real difference. We need to
diversify and expand, and this diversification can be helped by
your investment in the revolving loan program of SOREDI.
Each of you will be contacted by other individuals, we hope you
can find a way to offer a direct financial contribution to the
fund. We all face competing demands for limited resources, these
demands must be prioritized. The priority of a healthy economy
and the creation or retention of jobs and value in our
communities must fit in the goals and priorities of each of our
communities.
The Honorable Catherine Golden Page 2 September 4 , 1991
Please take the time to consider contribution to the SOREDI
Revolving Loan Fund. This investment in the future of our
regional economy may be one of the best your community could ever
make. If your current budget will not allow any consideration,
please include the SOREDI request in your fiscal 92-93 budget
considerations.
Thank you for considering this investment in the future of our
region.
Sincereell4y-,
Candace J. Bartow
Mayor
City of Grants Pass
CJB/de
cc: SOREDI
Councilor Gordon Anderson
•
yCity of
September 4, 1991 Gl afits
Pass
Brian Almquist 101 Northwest A Street
City Administrator Grants Pass,Oregon 97526
City of Ashland 503474-6360
20 East Main Street
Ashland, Oregon 97520
Re: SOREDI Revolving Loan Fund
Dear Brian:
The City of Grants Pass has dedicated personnel to the economic .
development effort for our region and our community. We have
agreed to prepare the grant documents on behalf of SOREDI, file
the application with the EDA, and provide administrative and loan
administration assistance to SOREDI. We have committed to make
the financial assistance available from RLF funding, a piece of
the economic development puzzle in Southern Oregon.
We request Ashland consider a similar commitment of cash
resources to assist in capitalizing the RLF. We are assured from
the EDA that we can receive funding in excess of one-half of a
million dollars if we can raise a "local" matching fund of
$200,000. The commitments to the fund as of this date are as
follows:
Batzer Construction $ 2,000
Burrill Lumber $ 5,000
CSC Inc. $ 1,000
Farwest Steel $ 1,000
Jackson County $ 50,000
Josephine County $ 50,000
Kosmatka Donnely $ 1,000
O & G Properties $ 500
Pacific Power $ 10,000
Parsons Pine $ 1,000
Rogue Disposal $ 1,000
S & B James Constr. $ 2,000
SO-REDI $ 1,000
U.S. Bank $ 5,000
Western Bank $ 2,500
$133,000
Brian Almquist Page 2 September 4 , 1991
We hope the City of Ashland can find funding to support the
development of the diversification of the Southern Oregon
economy. We certainly understand the difficulties in commitments
during the course of a budget year, however, we are hopeful you
will share the commitment of the City of Grants Pass and the
above named entities. Please consider this investment in the
future of our region.
If you cannot commit at this point, consider including a request
in the upcoming fiscal period budget. The support of the City of
Ashland would he greatly appreciated, and the investment in our
economic future will prove a wise use of available funding.
Please let me know if you can assist.
Sincerely,
William A. Peterson, Jr.
City Manager
WAP/de
cc: SOREDI
Councilor Gordon Anderson
'CF #91-205
Memorandum
September 12, 1991
�REGG?
ELI: Honorable Mayor and City Council
r
(�qrDm: Brian L. Almquist, City Administrator
Request for Utility Easement - N. Pacific Construction
Company
In consideration of granting the request for a 10' utility
easement for the Oak Street Cottages, it is suggested that the
applicant be requested to remove the blackberry vines, grade the
area smooth, and provide a bark mulch groundcover together with a
few trees and shrubs.
NCO NORTH PACIFIC CONSTRUCTION COMPANY, INC.
General Contractor (503) 484-4865 P.O. Box 998 Ashland, Oregon 97520
September 11 , 1991
To: Brian Almquist
City Administrator
City of Ashland
Ashland, Oregon
From.: Darrell A. Boldt
President
North Pacific Construction Co. , Inc.
Ref : Utility Easement at 39 1W 9BB TL #10900
Dear Brian,
I represent Oak St. Cottages . This is a four unit motel and one
retail unit that received approval from the City Council for Site
Plan Review and Conditional Use in July of this year. In
meetings with the City of Ashland Sewer and Electrical
Departments it was determined that the sewer and electrical
service should be brought in from "B" Street through a utility
easement across the top of the city parking lot at the corner of
"B" Street and Water Street. We will also be installing
telephone and cable TV lines in the utility easement .
Our property is Tax Lot #11500 which butts to the city parking
lot on Tax Lot #10900. We request a ten foot utility easement
along the easterly property line of Tax Lot 10900 running
approximately 125 feet beginning at "B" Street and running south
to the southwest coner of Tax Lot 11500 .
Upon receiving approval , we will prepare and record the necessary
easement documents .
Thank you.
Sincerely,
Darrell A. Boldt
President
NO
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e n z) i r o n in e n t n 1 f e. d. c r a t i o n o f o r e g o n
Aug. 23, 1991
Brian Almquist
20 E.Main •St.
Ashland, Oregon 97520
Dear Brian,
Greetings . Hope you're having a pleasant end of summer
thereabouts. I wanted to get back to.. you. about points of basic
agreement which would apply to the Environmental Federation
of Oregon's participation in the City of Ashland's charitable
fund drive. These are fairly straightforward, so I'll list them,
and if there are any further concerns, you can get back to me.
1). The City of Ashland's charitable fund drive will be a joint
fund drive. All solicitor training, campaign events, and
employee presentations will include all participants in the fund
drive. (Both United Way and EFO at this time. )
2) EFO will provide brochures and pledge .cards which will -be
distributed with United Way materials .
3) Any campaign expenses that are incurred will be covered by
participating charities based proportionately on the amount of
money raised by that- individual -charity in the campaign.
4) Regarding promotional aspects: We would like to include a
letter from the Mayor and City Counselors announcing to employees
the inclusion of EFO in this year's campaign. This. would be for
inclusion in employees ' paycheck envelopep .
5) We have a five minute video that we would like to show as
part of EFO's presentation during the campaign.
Thaw should suffice. ln- providing a basic frasTiework for the
upcoming campaign. If you think of other aspects that need to be
addressed or. are in need of clarification, please let me know. I
will check in with you toward the end of the week.
Thanks for your consideration.
erely,
Don Skinner
Campaign Coordinator
cc:, Mayor Golden
Rick Gwynallen P.O. Boa"40333
(Headwaters)
Portlnrul,Orqan 97240
503-223-9015
COMMUNICAT IONS
September 6, 1991
City of Ashland
27 N. Main
Ashland, Oregon 97520.
Attn: Steve Hall
Public Works Director
RE: 300 N. Pioneer Rd
Sir,
U S West has attempted to bore N. Pioneer Street three times and
have been unsuccessful due to some unknown underground obstruction.
We find it necessary to request a variance to the 5 year street
moratorium.
I have talked with Dennis Barnts, Water Department, and asked for
permission to occupy the portion of trench he is opening up for the
sewer lateral, which he has granted.
U S West requests that we be granted permission to extend the
trench across the rest of the street so that underground telephone
facilities can be provided to the new building.
Thank you for your cc sideration.
Sincerely,
David o e
Building Industrial Consultant Engineer
U S West Communications
132 W. 4th St.
Medford, Oregon 97501
503 776-8267
Zy Pmarttn � nxn
September 12, 1991
GREGO
Brian Almquist, City Administrator
Aram: Steven Hall, Public Works Director ,��•
� . 1
1I�jPtf: Street Cut Request -- 294 & 300 Pioneer Street
ACTION REQUESTED
City Council consider granting permission to extend a sewer service
cut on Pioneer Street .at 294 & 300 North Pioneer Street for
installation.. of underground U.S. West Communications.
BACKGROUND
See attached letter from David Hoxie of U.S. West Communications.
U.S. West is requesting approval to extend the open cut for sanitary
service across the remainder of North Pioneer Street.
Ashland Municipal Code Chapter 13 . 12 .O11 .states:
"There shall be no excavation in newly paved. or resurfaced streets
by anyone including the departments of the City of Ashland for a
period of five (5) years from the date of such paving. "
Ashland Municipal Code Chapter 13. 12 . 013 states:
"The City Council may permit excavation .within the five (5) year
period if in its judgement the reason for excavation was not
reasonably foreseeable to the utility or of department of the City
involved at the time the street was newly paved or resurfaced. "
North Pioneer Street between "A" and "B" Streets was paved on 8/25/88
and will be off moratorium on 8/25/93.
It is standard procedure of the City Engineering Division to notify
the property owner and utilities of the resurfacing of city streets so
that services and/or facilities can be updated, repaired or installed.
U.S. West was notified prior to the paving of North Pioneer Street.
SMH:rm\strc n.mem
cc: David Hoxie, U.S. West Communications, Applicant
Erik Wallbank, previous applicant
Jim Olson, Assistant City Engineer
Pam Barlow, Administrative Assistant
Encl: Hoxie letter
I
RESOLUTION NO. 91-
A RESOLUTION ESTABLISHING AN AFFORDABLE HOUSING TRUST
ACCOUNT WITHIN THE CAPITAL IMPROVEMENT FUND.
WHEREAS, the Park Place affordable housing project is estimated to,
generate a net surplus of $45, 000 through the sale of city-
owned land; and
WHEREAS, it is the desire of the City Council to earmark these funds
for additional projects or activities envisioned by the
Committee on Affordable Housing.
NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the
City of Ashland as follows:
SECTION 1. All surplus funds received from the sale of city-owned
land for the Park Place project, after the reimbursement of previously
incurred City expenses from the project, shall be maintained in the
Capital Improvement Fund as a separate project account.
SECTION 2 . All future expenditures from said project account shall be
for projects or activities approved by the Cit Council.
The foregoing Resolution was READ and DULY A OPTED at a regular
meeting of the Ashland City Council on the 1st day of October, 1991.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of October, 1991.
Catherine M. Golden
Mayor
Memorandum
September 11, 1991
GREGGa .
D� Brian Almquist, City Administrator
Steven Hall, Public Works Director
rom:
Suhjert: Inspection and Maintenance (I/M) Testing Fees
ACTION REQUESTED
City Council adopt attached resolution setting I/M
testing fee methodology for non-City of Ashland
vehicles.
BACKGROUND
The City of Ashland currently does all I/M testing for
the City of Talent, the Ashland School District, and
Southern Oregon State College, plus all City of
Ashland vehicles.
The charge currently is $7. 00 which is what the State
of Oregon charges for I/M certification.
The $7. 00 fee includes the cost of the permit ($3. 00) ,
which is purchased from the Oregon Department of Motor
Vehicles, and $4. 00 for City time and equipment. This
does not cover our costs.
The current actual costs are:
----------------------------------------------
Item Units Cost/unit Total
----------------------------------------------
Labor 0.45 hr. * $19. 03/hr** $ 8 . 56
Certificate $ 3 . 00
Analyzer $1.71/test*** $ 1. 71
Overhead 10% $ 1. 33
----------------------------------------------
TOTAL $14 . 60
(Use $15. 00)
----------------------------------------------
*Actual time is about 20 minutes, allowance for 30%
return for retest (failure to meet I/M standards) .
**Average Wage [$12 . 79+$14 .59]/[2] + 39% Benefits =
$19. 03/hour
***Cost of analyzer for a 15-year life, 30% time for
I/M and 350 I/M tests per year. Initial Cost of
analyzer is $30, 000. [$30, 000] [ . 30]/[15]/(350] _
$1.71/test
Inspection and Maintenance (I/M) Testing Fees
September 11, 1991
page 2
The resolution is set up in a methodology format
rather than fixed cost format to simplify the process
when a related cost changes.
There will be no charge to City vehicles as that cost
is covered in the equipment rental fees.
SMH:rm\IMF .me
cc: Jerry Glossop, Street Superintendent
Jill Turner, Finance Director
. Encl: Resolution
RESOLUTION NO. 91
A RESOLUTION ESTABLISHING A METHODOLOGY FOR THE
COMPUTATION OF STATE OF OREGON INSPECTION AND
MAINTENANCE FEES TO BE CHARGED TO OTHER AGENCIES.
THE CITY COUNCIL OF THE CITY OF ASHLAND DOES RESOLVE
AS FOLLOWS:
SECTION 1. It is the intention of the Council to
recover all costs when furnishing services to other
agencies. The City performs inspection and
maintenance (I/M) certification as required by the
State of Oregon Department of Motor Vehicles for other
agencies.
SECTION 2 . The Council has determined that the
following methodology will be used for calculating the
I/M fee to be charged to other agencies requesting I/M
certification by the City of Ashland:
1. Labor costs based on average hourly wage plus 39%
fringe benefits for 0.5 hour labor time.
2. Actual cost of certificate from State of Oregon.
3 . Prorata share of capital cost for electronic
analyzer.
4 . 10% overhead applied to items 1, 2 and 3 .
5. Fee to be rounded to the nearest $0.50.
SECTION 3. The initial fee is established at $15. 00
per unit certified.
SECTION 4. The Public Works Director is authorized. to
change the fees whenever any of the cost items listed
in Section 2 are increased with the exception of .the
overhead factor.
This Resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland,
Oregon on the day of , 1991.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of
, 1991.
Catherine M. Golden, Mayor
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ASHLAND ESTABLISHING A
TRANSPORTATION PLANNING ADVISORY COMMITTEE.
WHEREAS, the need to improve and coordinate the various means of
transportation for moving people from one part of the City to
another is a subject for which regular planning is needed;
and
WHEREAS, the City currently has a number of different departments,
commissions, and committees involved in planning for various
aspects of transportation; and
WHEREAS, it is our belief that transportation planning could be
improved by a more holistic approach.
NOW THEREFORE BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS:
SECTION 1. That a Transportation Planning Advisory Committee is
established, the purpose of which is to review the transportation
planning being done by various departments, commissions, and
committees; to consider problems of transportation not addressed by
the various departments, commissions, and committees; and to advise
the City Council, the Community Development Department and Planning
Commission, and the Public Works Department on plans for all aspects
of transportation.
SECTION 2 . That the Committee shall be made up of one representative
from the Traffic Safety Commission, one from the Bicycle Commissio
one from the Planning Commission, one from the City Council, and
from the public-at-large. The Committee members shall be appointed
for three-year terms by the Mayor, with the approval of the City
Council.
SECTION 3. Staffing for the Committee shall be provided by the
Community Development Department and/or the Public Works Department.
The foregoing Resolution was READ and DULY ADOPTED on the 17th day of
September, 1991.
Nan. E. Franklin
City Recorder
SIGNED and APPROVED this day of September, 1991.
Catherine M. Golden
Mayor
September 13, 1991
+.OREG0� ,.
II� Brian Almquist, City Administrator
rum: Steven Hall, Public Works Director jv-� -
�
�Gu�tPtt. Gary Schrodt Request
p� l ACTION REQUESTED
City Council deny request to increase service size
from 3/4" to 2" for fire protection sprinkler
system.
BACKGROUND
See attached letters:
Schrodt to -Hall-9/3/91
Hall to Schrodt-9/12/91
Hall to Theirolf-9/12/91
Schrodt to Mayor/Council-9/10/91
First, if Dick Thierolf determines the Council
cannot allow the increase in service size based on
the 'City Charter, the issue is mute.
If the Council can allow the increase in connection
size, I offer the following ,information for my
reason for denying the Schrodt request:
1. Mr. Schrodt's property is near the end of
a 2, 000 foot 2 inch water line that was
installed in the 1950 's.
2 . State law requires the City to provide a
minimum of 20 pounds per square inch (psi) '
at any point of delivery under any
conditions.
3 . Standard design practices recommend a
minimum of 40 psi should be maintained
during normal conditions. Normal
conditions are without major fire demands.
4 . Based on current information and standard
water line analysis, the following
conditions exist or are projected near the
Schrodt property;
Gary Schrodt Request
September 13 , 1991
page 2
a. Under existing conditions at a
pressure of 20 psi, the flow would be
56 gallons per minute (GPM) .
b. For the year 2000 at a pressure of 20
psi, the flow would be 53 GPM.
C. Under existing conditions at a
pressure of 40 psi, the flow would be
50 GPM.
d. For the year 2000 at a pressure of 40
psi, the flow would be 47 GPM.
5. To more accurately predict the capacity
and demands on a small system, the Uniform
Plumbing Code is closer to actual demands
than the maximum hourly averages that are
used for the design of a large system.
The Uniform Plumbing Code allows a maximum
of 129 fixture units (about 6 homes) on a .
2 inch line that is 1000 feet long. 129
fixture units is equivalent to 50 GPM.
Currently, there are 12 services and the
City has agreements for 14 services for a
2 inch line that is 2000 feet long. 14
single family services equate to about 280
fixture units or about 80 GPM.
6. The effect of a minor increase in demand
on the existing 2 inch line is extreme.
Based on current conditions, a total flow
of 61 GPM would draw the line to a
pressure of zero psi.
7. Currently, when the line is flushed, the
blowoff can only be partially opened or
our existing customers are without water
because of pressure and flow reduction.
Even though Mr. Schrodt says that this is only for
fire protection and may never be used, I believe any
potential demands on this undersized system should
be denied.
Based on existing services, we can meet the demand
at 40 psi in the line. When the future 2 services
are requested, we will not be able to provide
adequate service based on Uniform Plumbing Code
projected demands.
Gary Schrodt Request
September 13 , 1991
page 3
I hope you understand my concerns of placing any
additional demand or even a potential demand on an
extremely undersized water line.
SUMMARY
1. If determined that the City Charter does not
allow an increase in service, issue is mute.
2. Adequate volumes of water are not available to
provide fire flows to the requested fire
sprinkler system.
3 . Current demands of existing services are just
being met. There is no excess capacity.
4. Calculations indicate any increase in flows
will cause severe problems in supplying
existing customers.
5. Staff strongly urges the City Council to deny
Mr. Schrodt's request, even if determined by
the City Attorney to be legally allowable.
SMH:rm\9ch,o .Wa1
cc: Gary Schrodt, Applicant
Dick Thierolf, City Attorney
Dennis Barnts, Water Quality Superintendent
Jim Olson, Assistant City Engineer
Pam Barlow, Administrative Assistant
Encl: Schrodt letter-9/3/91
Hall letter(Schrodt) -9/12/91
Hall letter (Thierolf) -9/12/91
Schrodt letter-9/10/91
1040 East Main Strecl
Ashland. OR 97520
ODOR (503) 482-5021
f;e ptember 10, 1991
Mayor Golden and the City Counsel
City Hall
20 E. Main St.
Ashland, Oregon 97520
Dear Mayor Golden and the City Counsel :
We request to be included on the next agenda of the City
Council.
We are requesting the Mayor and City Counsel to grant us the
right to convert our existing 3/4" water hook up at 1285
Oak Street to a two inch line in order to meet the safety
and emergency requirements of the County Fire Marshall. Our
water hook up to the City of Ashland water system was
grandfathered for many years. The two inch line would hook
directly to a sprinkler system in our production bay to be
used only in the event of an emergency. The line running to
our restrooms would remain as 3/4" lines; daily consumption
being quite low as our production requires no water use
outside restroom and drinking water facilities.
A worst case water use for us would come in the unlikely
event of a fire. The sprinklers would run for a short
period, then full water pressure would return. Because we
are at the end of the line with no other users below us even
a short emergency use would, only lessen upstream pressure,
and would not completely drain the system. Whenever a fire
occurs anywhere in a water system and fire hydrants are
opened up, other users on the line experience temporary
reduced pressure. Because we all recognize the need for
extra water in emergencies we accept any momentary
inconvenience throughout the system.
In addition, the water pressure at 1285 Oak St. being at the
bottom of the line, is 'extremely high. Neighbors above us
even a mile or two report high water pressure. Our
potential need for emergency water represents no breach of
the spirit and letter. of the ordinance governing water
pressure.
Thank you for considering our request. We want to emphasize
that we are not asking for increased use of water but rather
for emergency use to prevent threat of fire to public safety
and private property. Without approval our project could be
threatened, thereby threatening the livelihoods of nearly 30
employees. We are at risk if our simple request is- denied.
Sincerely,
�P' . .�
CITY OF ASHLAND ,;: CITY HALL
ASHLAND,OREGON 97520
telephone(code 503)482-3211
September 12, 1991
Mr. Gary Schrodt,
President
Schrodt Designs, Inc.
1040 East Main Street
Ashland, Oregon 97520
RE: Water Service Request
Tax Lots 600 & 700
T38-1E-4B
Dear Gary:
I have sent your request to the acting city attorney for his
opinion on your request as it relates to the City Charter for
increased water service outside the city limits and urban growth
boundary..
A second issue which we discussed causes a major problem. As I
noted in our conversation, I had extreme doubts that we could
provide the flow required for a fire sprinkler system.
Even if the expansion of service is legal, I cannot allow a 2
inch fire connection to a 2 inch water line. The demand of the
new fire system would take all of the water available in the
existing 2 inch line and would virtually eliminate service to
other existing customers on the 2 inch line.
The use of the fire system would also reduce the pressure on the
2 inch line to dangerously low or negative pressures on the
remaining services on the 2 inch line.
Mr. Gary Schrodt
September 12 , 1991
page 2
The reduction of pressure below 20 pounds per square inch is not
allowed by State Law:
Oregon Administrative Rules 336-61-025-(7) Maintain a
pressure of at least 20 pounds per square inch (psi) at all
service connections at all times.
Based on these issues, I must deny your request to increase your
existing 3/4 inch service to a 2 inch domestic and fire line
service to the existing 2 inch city water line.
Sincerely yours,
Steven M. Hall, P.E.
Public Works Director
SMH:rm\sch,m WW
cc: Brian Almquist, City Administrator
Cathy Golden, Mayor
Dennis Barnts, Water Quality Superintendent
Pam Barlow, Administrative Assistant
CITY OF ASHLAND ( ,;�� CITY HALL
ASHLAND.OREGON 97520
telephone(code 503)482-3211
September 12, 1991
. Mr. Richard B. Thierolf
Acting City Attorney
Jacobsen, Jewett and Thierolf
426 West Main
Medford, 'Oregon 97501
Dear Dick:
Attached is a letter from Gary Schrodt requesting the increase of
an existing service from 3/4 inch to 2 inch for fire protection
services at his property located at the intersection of Oak
Street and Bear Creek.
I am including my initial response to him in reference to the
City's ability to provide fire service. I assume the letter is
self-explanatory.
The property is outside the city limits and urban growth boundary
and has "grandfathered" water service.
The City Charter has specific wording in relation to supplying
water in ARTICLE XVI - Miscellaneous Provisions, Section 1.
Public Utilities - Water Works. A copy is attached for your
reference.
The legal opinion has been that the City of Ashland cannot
provide water services outside the city limits because of the
terms "inhabitants thereof" which is interpreted as citizens of
the City of Ashland.
The question in relation to Mr. Schrodt is whether the City of
Ashland can expand existing service outside the city limits,
e.g. increasing a 3/4 inch service to a 2 inch service for fire
protection of a structure.
Mr., Richard B. Thierolf
September 12 , 1991
page 2
Would you please give me your opinion of the City's ability to
provide service as requested by Mr. Schrodt?
I realize that my response to Mr. Schrodt may overshadow this
request but, for my reference, I would .appreciate your legal
opinion.
Thank you for your help.
Sincerely yours,
Steven M. Hall, P.E.
Public Works Director
SMH:rm\Sh�.a
cc: Brian Almquist, City Administrator
Cathy Golden, Mayor
Dennis Barnts, Water Quality Superintendent
Pam Barlow, Administrative Assistant
encl: Schrodt Letter
Hall Letter
v.
1040 EaA Main c5treeL A IM. ?
Uhland. OR 97520
UIIII0I)� (503) 482-5021
QBIGNSZ SEP 4 I
September 3, 1991
Steve Hall
City of Ashland
20 E. Main St.
Ashland, OR 97520
Dear Mr. Hall :
It has come to our attention that a 2" water line is required to
meet the fire marshall 's requirements for our sprinkler system at
1287 Oak Street. We presently have a .3/4" water hook-up in place.
We do not require a new hook-up. What we require is a change from
a 3/4" line to a 2"line from the 2" line running down Oak Street
immediately in front of our building.
Thank you for your consideration of our request. It is important
for us to receive approval and projected costs of this change as
soon as possible. Delays at this time could jeopardize our ability
to continue construction.
Sincerely,
u fchrodt
Pesigns, Inc.
GS/jlb