HomeMy WebLinkAbout1993-0921 Council Mtg PACKET m ortant: Any citizen attending Council meetings may speak on any item on the agenda, unless it
is the subject of a public hearing which has been closed. If you wish to speak, please rise and after
you have been recognized by the Chair, give your name and address. The Chair will then allow
you to speak and also inform you as to the amount of time allotted to you. The time granted will be
dependent to some extent on the nature of the item under discussion, the number of people who
wish to be heard and the length of the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
SEPTEMBER 21, 1993
I. PLEDGE OF ALLEGIANCE: 7:30 P.M., Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular Meeting of September 7, 1993.
IV. SPECIAL PRESENTATIONS & AWARDS:
1. Presentation of Historic Painting of Lithia Mill to City by Reverend B.J. Holland.
2. Proclamation: October 3, 1993 as "Crop Walk Day in Ashland".
3. Proclamation: October, 1993 as "National Arts and Humanities Month".
4. Proclamation: October 3-11, 1993 as "Mental Illness Awareness Week".
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions, and Committees.
2. Monthly Departmental Reports - August, 1993.
3. Liquor license application: Pizza Hut, 2220 Hwy 66 (change of ownership).
4. Quarterly report from Southern Oregon Regional Economic Development, Inc.
(SOREDI).
5. Appointment of Rob Winthrop as alternate voting delegate for L.O.C. annual
meeting in Eugene.
_ 6. Letter to Lowell and Pamela Jones regarding affordable housing provisions.
"1 7. Quarterly financial report by Director of Finance for period ending June 30,
1993.
8. Report from Director of Public Works on progress of implementing odor control
measures.
9. Memo from Rob Winthrop regarding support for Soda Mountain Wilderness
Council.
VI. UNFINISHED BUSINESS:
1. Additional goal to be added to Ashland Wastewater Facilities Plan relative to
eliminating odors from WWTP.
2. Adoption of Findings, Conclusion and Order for P.A. No. 90-067 (Al Tietelbaum,
applicant).
VII. NEW & MISCELLANEOUS BUSINESS:
r 1. Presentation of draft intergovernmental agreement concerning joint conservation
bonding by Ed Grossweile, consultant to Oregon Municipal Utilities Association.
2. Request for easement at Nutley Street near Lithia Park.
3. Letter from Cable Access Commission requesting joint study session with City
Council to discuss 3-channel options and future plans for Cable Access.
4. Letter from Chamber Music Concerts requesting banner fee waiver.
VIII. PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to
3 min. per speaker and 15 min. total)
IX. ORDINANCES. RESOLUTIONS & CONTRACTS:
1. Second reading by title only of "AN ORDINANCE AMENDING CHAPTERS 2.25
AND 13.16 OF THE ASHLAND MUNICIPAL CODE TO UPDATE AND CLARIFY
,7) THE LANGUAGE IN THESE CHAPTERS TO REFLECT ACTUAL FUNCTIONS
���_ OF THE TREE COMMISSION AND TO ADOPT NEW TREE STANDARDS'.
X. OTHER BUSINESS FROM COUNCIL MEMBERS
XI. ADJOURNMENT
J"
l
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
SEPTEMBER 7 , 1993
CALL TO ORDER
Mayor Golden called the meeting to order and led the pledge of
allegiance at 7 : 30 p.m., in the Council Chambers. Councilors Laws,
Reid, Hauck, Acklin, Winthrop were present. Arnold was absent.
The minutes of the regular meeting of August 17, 1993 were
accepted as prepared.
SPECIAL PRESENTATIONS & AWARDS:
. 1. Proclamation: September 11-18 as "Composting Awareness
Week". Councilor Reid announced that Vanessa Walker was the
winner of the Composting Awareness Poster Contest: Reid also
announced the upcoming Recycled Products Faire on Saturday,
October 2 .
2 . Certificate of Achievement for Excellence in Financial
Reporting from GFOA. Jill Turner accepted this award.
3 . 25-Year Employment Anniversary Plaque: Al Williams, Electric
Utility Director.
CONSENT AGENDA Winthrop requested item #6 be removed from the
agenda for further discussion. Hauck moved to approve the consent
agenda as follows: 1) Minutes of Boards, Commissions, and
Committees; 2) Monthly Departmental Reports - July and August,
1993; 3) City Administrator's Monthly Report - August, 1993;
4) Liquor license applications: a. Golden Dynasty restaurant,
1415 Siskiyou Boulevard (new license) ; b. Andre's restaurant,
1209 Siskiyou Boulevard (change of ownership) ; c. 1st Street
Bistro, 15 N. First Street (change of ownership) ; d. Playbill
Club, 66 East Main Street (change of ownership) ; 5) Ratification
of appointment of Thomas C. Howser as Pro-tem Judge for one day;
tj t"aafte &tlb* riva► bt atat 1bT l+a Itt vorka va Im"I*to
mutt 16f bate awht rta pr6joets At waataawatty Vit"t aamt vla t;
7) Memorandum from Raoul Maddox extending invitation to Council
on Ashland City Band trip to Guanajuato, Mexico in June, 1994;
8) Designation of voting delegate for annual L.O.C. Conference in
Eugene (Mayor Golden, delegate; Councillor Acklin, alternate) ;
9) Approval of Mayor's appointment of Chloe Winston to Historic
Commission. Reid seconded the motion, all AYES on voice vote.
6) Recommendation from Director of Public Works on immediate
funding of odor control projects at Wastewater Treatment Plant.
Winthrop reviewed memorandum from Director of Public Works Steve
Hall. Acklin moved to approve recommendation.. Reid seconded the
motion, all AYES on voice vote.
Regular Meeting - Ashland City Council - September 7 , 1993 - 1
Hall reported on staff request for DEQ-approved sludge drop sites
that were not approved.
PUBLIC HEARINGS: (Must conclude by 9 : 30 p.m. )
1. Planning Action No. 90-067, a request for an extension of a
previously approved site review for a 26-unit condominium complex
located at 284 Hersey Street (Al Tietelbaum, applicant) .
Planning Director McLaughlin recommended approval of
request. Continuation of previous hearing. Carlyle
Stout III, 215 Laurel Street, represented applicant
Teitelbaum. Closed 7 : 59pm. Hauck moved for approval of
staff recommendations and request staff bring back new
findings. Acklin seconded the motion. Roll call vote
all YES with Arnold abstaining.
2 . Proposed formation of a local improvement district for the
installation of sanitary sewers in upper Strawberry Lane.
Move to October 5 meeting.
3 . Wetlands Options (continued to September 21, 1993) .
Public Works Director Hall reminded Council of the
State agency meeting for September 29 , at 7 p.m. in the
Council Chambers to discuss a basin-wide approach. Hall
request Wetlands Options public hearing be continued to
October 5 , 1993 .
Don Wade, resident, urged Council to solve sewage odor
problem quickly. He has responded to DEQ letter'
regarding pollution of odor pollution from WWTP.
UNFINISHED BUSINESS:
1. Authorization for staff to advertise for the sale of surplus
real property adjacent of SPRR near Wingspread Mobile Home Park.
Laws move to approve authorization. Arnold seconded the
motion with voice vote all AYES. .
2 . Second reading by title only of "AN ORDINANCE AMENDING SECTION
9. 08. 040.B OF THE ASHLAND MUNICIPAL CODE TO ALLOW POT-BELLIED
PIGS IN THE CITY".
Winthrop move to approve. Hauck seconded. Roll Call
vote all YES.
Regular Meeting - Ashland City Council - September 7 , 1993 - 2
3 . Second reading by title only of "AN ORDINANCE OF THE CITY OF
ASHLAND AMENDING CHAPTERS 2 .50 AND 2.52 OF THE ASHLAND MUNICIPAL
CODE TO UPDATE COMPETITIVE BIDDING PROCEDURES AND BIDDER
QUALIFICATION REQUIREMENTS".
Hauck move to approve. Arnold seconded. Roll Call vote
all YES.
4. First reading of an ordinance amending Ashland Municipal code
Sec. 10. 68.180 to prohibit noise from drums or sound amplifiers
within Parks, and providing exceptions.
Elizabeth, resident, supports drumming in park. Bert
Russell, native Americans drumming in park. Winthrop
move to have Parks Commisstion modify request. After
some discussion, Winthrop withdrew motion. Laws moved
to accept amendment and move to second reading. No
second - Laws withdrew motion. .Winthrop moved to
request Parks Commission consider further designations
of areas within Lithia Park and other parks where
drumming may be allowed and/or times drumming may be
allowed. Reid seconded. Voice' vote Laws NO, all other
AYES.
5. Reading by title only of "A RESOLUTION ESTABLISHING RATES FOR
T-HANGARS, TIE-DOWN SPACES, INDIVIDUAL HANGAR LAND LEASES AND
RESERVATION DEPOSITS AND REPEALING RESOLUTION 93 . 34".
Laws moved to approve. Hauck seconded. Roll Call vote
all AYES.
PUBLIC FORUM:
Alberta Apenes, 142 W. Nevada Street - request solution
on odor problem at WWTP. Nancy Abell, 850 Cambridge
Street - request solution to odor problem be listed as
goal to WWTP objectives. Councilor Arnold requested
City Attorney draft language to include additional goal
of eliminating the odor from WWTP. Mark. Abell, 850
Cambridge Street - requested solution to odor problem
have higher priority than Billings Golf Course lease.
" o
Regular Meeting - Ashland City Council - September 7 ,1993 - 3
NEW & MISCELLANEOUS BUSINESS:
1. Request by "The Park People" for permission to sell crafts on
public property and to waive or reduce business license fees.
Daniel Rueff, "Park People" representative, requested
small plot of land for homeless/transients to use for
sleeping; requested Council lease small store for first
month to allow homeless/transients to improve their .
quality of living in Ashland.
April Russell, homeless representative, asked if there
was land available for sleeping without fees that would
be legal for her to use. Councilor Arnold suggested the
City-owned parking lot adjacent to the Civic
Center/Police Administration buildings was available
for her use. Acting Police Chief Barnard confirmed.
Councilor Arnold presented a report from Kevin Priester
of Peace House on panhandling in Ashland. Council
discussed the value of networking with various non-
profit organizations already working with the
homeless/transient/youth-population.
2 . Letter from Alzheimer's Association of Southern Oregon
requesting that City jointly sponsor fundraising event and waive
fee for banner.
Arnold moved to approve request. Reid seconded motion.
Voice vote all AYES.
ORDINANCES. RESOLUTIONS & CONTRACTS:
1. First reading by title only of "AN ORDINANCE OF THE CITY OF
ASHLAND AMENDING CHAPTERS 2 .25 AND 13.16 OF THE ASHLAND MUNICIPAL
CODE TO UPDATE AND CLARIFY THE LANGUAGE IN THESE CHAPTERS TO
REFLECT ACTUAL FUNCTIONS OF THE TREE COMMISSION AND TO ADOPT NEW
TREE STANDARDS".
Arnold moved approve. Hauck seconded. Roll Call all
AYES.
2 . Renewal of contract with Oregon HEAT for low income financial
assistance for winter heating expenses.
Arnold moved to approve and authorize signature of
contract. Winthrop seconded. Voice Vote all AYES with
Hauck abstaining.
Regular Meeting - Ashland City Council - September 7 , 1993 - 4
OTHER BUSINESS FROM COUNCIL MEMBERS
Councilor Reid will be attending board meeting of LOC.
Request input from Council members on sales tax issue.
Councilor Arnold discussed Cathy Phelps, editorial re:
Ashland and OCA issues. Acklin moved to place issue on
agenda. Winthrop seconded. Voice Vote all AYES.
Laws moved to have Arnold respond to commentary on
behalf of Council. Acklin seconded. Voice Vote all
AYES.
• ADJOURNMENT
Meeting was adjourned at 9 : 33pm.
Nan E. Franklin Catherine M. Golden
City Recorder Mayor
Regular Meeting - Ashland City Council - September 7, 1993 - 5
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P R O, C L A M A T I O N }
WHEREAS, at the end of World War II many Christians wanted to
r share America's abundance with European war victims,
and CROP and Church World Service's first purpose
was to gather wheat and other crops from American {'
zf � farms for shipment to Europe; and y
WHEREAS, over the years Church World Service/CROP has
increased its urban appeals while remaining in i; -L`_;
t contact with its rural constituents; and
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=,1, I WHEREAS, Church World Service/CROP has moved from primarily i,ii?;;`
providing resources for emergency relief to
supporting long-range self-help programs emphasizing
agricultural development, appropriate technology,
water resource development, and primary health care,
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`h WHEREAS, the Eleventh Anniversary of the Annual Fall CROP j ;! <
=t' _I Walk will be held on October 3 , 1993 , in support of
this organization to help our community become aware Iil� ii
of and concerned about global hunger and its causes i.' • ,,` ;
I'•`}'� and effects on all of us.
Milill W_
NOW THEREFORE I Catherine M. Golden Mayor of the City
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>< ” Ashland do hereby proclaim Sunday, October 3 , 1993 , as:
"CROP WALK DAY IN. ASHLAND" r�
-� and urge the citizens of Ashland to participate with the
National Council of Churches to support this Walk.
Dated this .21st day of September, 1993 .
Catherine M. Golden
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Mayor ;rA )`
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al' Nan E. Franklin
City Recorder u j
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WHEREAS, the arts and humanities enhance and enrich the lives of all Americans; and
ltillr WHEREAS, the arts and humanities affect every aspect of life in America today including the economy,
social problem solving,job creation, education, creativity and community liveability; and
WHEREAS, a coalition of 45 national arts and humanities organizations representing over 23,000 cultural
organizations has formed the National Cultural Alliance to develop a multi-year public
awareness campaign on t he availability and importance of the humanities and arts to all
4 Americans; and
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I WHEREAS, the campaign and its theme, "The Arts and Humanities. There's something in it for you," will
be introduced to the public in the fall to 1993; and
WHEREAS, the nation's 23,000 cultural organizations, the National Endowment for the arts, the National
,i¢E'11it " III Endowment for the Humanities, the nation's 3,800 local arts agencies, the arts and the
humanities councils of the 56 states and U.S. jurisdictions, and the President of the United
States will be encouraged to participate in this celebration and in the public awareness
campaign; and
..�e,A.p WHEREAS, the month of October has been designated as National Arts and Humanities Month by the
V.........
United States Conference of Mayors;
NOW, THEREFORE, BE IT RESOLVED, that 1, Mayor of Ashland, do hereby declare October, 1993 as
National Arts and Hum,anitiLs Month
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articipate in and to celebrate the cultural riches our city has to offer.
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i and urge Ashland residents to p.
Dated this 21st day of September, 1993.
Catherine M. Golden, Mayor
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Nan E. Franklin, City Recorder
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WHEREAS, serious mental illness exacts a large price from our I _ %
community in lost productivity, treatment costs, social ; rrE '
dependence and its devastating effect on individuals
and families affected; and
' WHEREAS, every community experiences the tragedy of mental r
h
§ 'i('•, illness and must cope with the growing number of
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persons released from "'
p psychiatric hospitals who are 4
`I unable to care for themselves and have no adequate
programs of services to turn to; and
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a' WHEREAS, rapidly expanding knowledge about schizophrenia and
manic-depression demonstrates that the causes are s y
ni primarily biochemical and genetic, with increasingly 1 „
successful treatment and rehabilitation possible; and ” + I
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i1 WHEREAS, the fear and stigma attached to mental illness have Bpi
,., contributed to the shortage of research dollars and
services. uA,:
( NOW, THEREFORE, We, the Mayor and City Council of the City of
Ashland join the National Alliance for the Mentally Ill and the
I`N;111!ice American Psychiatric Association in observance of: rE
j
=�4 :? MENTAL .ILLNESS AWARENESS WEEK
during the week of October 3 - 11, 1993 , and support efforts to
increase scientific knowledge about mental illness and to improve r
care for those persons affected by mental illness. . uf° rI
} Dated this 21st day of September, 1993 .
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Catherine M. Golden, Mayor
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Nan E. Franklin, City Recorder >:<
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ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
AUGUST 10, 1993
CALL TO ORDER
The meeting was called to order at 1:35 by Chairperson Barbara Jarvis. Other
Commissioners present were Hal Cloer and Jim Hibbert. Staff present were Bill
Molnar, John McLaughlin and Sonja Akerman.
APPROVAL OF MINUTES AND FINDINGS
Cloer moved and Hibbert seconded to approve the Minutes of the July 13, 1993
Hearings Board meeting. The motion was unanimously passed. With a motion by
Hibbert and second by Cloer, it was the unanimous decision to also approve the
Findings.
TYPE 11 PLANNING ACTIONS
PLANNING ACTION 93-090 IS A REQUEST FOR A SITE REVIEW FOR A
PROPOSED SECOND STORY ADDITION WITH BALCONY ON MACARONI'S
RESTAURANT LOCATED AT 58 EAST MAIN STREET.
APPLICANT: ALLAN SANDLER
Cloer made a site visit and talked with the kitchen manager. .He stated he would like
to hear the objective of closing off a small window.
Janis and Hibbert made site visits.
STAFF REPORT
McLaughlin said this is a request to place a second story addition on 58 East Main
Street, currently Macaroni's restaurant. The balcony will project over the sidewalk.
Since it is in the downtown area, no parking is required. Staff approved this last
month, and it was called up for a public hearing by Paul Nicholson of OSFA, and the
attorney for Joan Boyden.
The main concern is that the addition is compatible. In size, it matches up with the
streetscape, as most buildings in the downtown area are two stories. Staff has
recommended approval, subject to the four conditions in the Staff Report. All criteria
applicable to a Site Review have been met.
Cloer questioned if engineering details were part of the application. McLaughlin said
the preliminary work has been completed. He added seismic retrofitting has also been
addressed.
PUBLIC HEARING
ALLAN SANDLER, 1260 Prospect Street, said he did a lot of preliminary work before
anything was turned in. He has talked with Paul Nicholson, whose concern was the
rear elevation. The Historic Commission was also concerned with this and requested
rear elevations. Sandler said he has assured OSFA they would be consulted for the
final plan. He also said he wants to make sure everyone is happy. Joan Boyden, he
explained, has been questioning the enctoachment on her building, however, prior to
applying, he went to court and won a judgment for the use of the stairway. The
existing patio will basically remain as it is, however, it will be enlarged. It will enhance,
rather than detract. Sandler then clarified the rear elevation that was submitted.
KEVIN HEIDRICK, 521h East Main Street #2, said he would like clarification. He lives
in an apartment next to Macaroni's in the Boyden building and uses the stairway for
access. He has worked for Mrs. Boyden in the building as a contractor and has had
occasion to replace flooring, etc. He is very concerned about the stairway and
subsequent demolition that may occur. Heidrick also commented about the window in
the hallway. When the lights went out last week, he said it was like a cavern. If the
light from the window were to be removed, it would be very dark. He said he knows
the condition of the brick in the exterior wall and feels it would be a powdery mess if
one brick were to be removed. He declared he is also interested in the access they
have and wondered if they would still have access from the front stairway. Jarvis said
that according to the judgment, both parties will be able to use it. Heidrick then said it
seems to compromise security the apartment tenants now have. The door is locked
at night, so it will affect the seven apartments if traffic is coming and going. Also, they
won't be able to hang their bikes on the wall anymore. He wanted to know their rights
as renters. Jarvis maintained the courts have made that decision already.
LARRY WORKMAN, 39 South Central Avenue - Medford (partner of Robert Bluth who
represents Joan Boyden), said Ms. Boyden's chief objection is that the proposal is
contrary to a recorded deed restriction of 1940. It said anything constructed on that
floor shall not close or obstruct the light. Her second concern is that it would require
the modification of the stairway use. Changes will be necessary when it is brought to
code, which will require raising of ceiling, etc. She does not want any obligation to
pay for the upgrading. Jarvis proclaimed he direct objections to the criteria, as his
objections seem to be out of purview. Workman said he understands that, however,
Boyden wants it to be clear to the Planning Commission she has objections.
MARK DEW, registered engineer with Marquess & Associates, 1120 East Jackson
Street in Medford,said he had been retained by Joan Boyden to look at the stairway
in terms of the Uniform Building Code (UBC). He said he was here to point out the
facts. He submitted his engineer report as Exhibit 0-1. One of Boyden's concerns
was the head clearance, of which the UBC requires 80 The existing head clearance
is only 74". In his opinion, the 2 x 16 floor joist cannot be altered or it would weaken
the entire floor. Dew clarified which joist when questioned by Hibbert and stated it
ASHLAND PLANNING COMMISSION
HEARINGS BOARD MINUTES
AUGUST 10, 1993 2
would compromise the integrity of the floor joist. He said he has already talked with
Building Inspector John Great and George Bernloehr, plans examiner in Salem. The
stairs are non-compliant, as they do not have adequate landing. In order to bring
them up to code, it would not leave adequate entrance to the apartments. Dew then
referred to the judgment and said it does not say there would be half ownership. The
stairway is owned by Boyden and Sandler has the right to use them. He then read
from the deed mentioned earlier and questioned Staff about solar access. McLaughlin
clarified solar access would not apply downtown. Dew then spoke about the space
used above and below the stairway by the apartment dwellers. The usage will be
affected if the stairway is altered. Jarvis questioned the legality of the stairs now. Dew
said they were legal when constructed. When remodeled, the State requires they will
have to brought into compliance. In his opinion, it would be impossible to bring them
up to code.
McLaughlin explained the deed restriction is a private dispute between the two
property owners. Who would pay for the repairs is also disputed. If Sandler cannot
obtain a building permit because of building code and deed restrictions, Planning
Commission approval would be void.
REBUTTAL
Sandler stated he will have his own structure and it will not be built on Boyden's
property. Everything will be engineered. The apartments will still have access and he
will have equal responsibility because of liability, insurance purposes, etc. The
stairway is not to code now. The building inspector felt there might be a way to make
the stairway legitimate. They will insist it is to code. The second story will leave more
than enough light. Also, he said they are willing to pay for another hallway built
around the parapet with doorways leading to the apartments so they can be locked.
Architect DAVE RICHARDSON, 1105 Siskiyou Boulevard, related there is a lot of work
to be done yet. They are taking it a step at a time. The window situation, which will
stay back five feet from the addition, will have added glass blocks. Also, they are
trying to maintain the five foot one-hour setback.
COMMISSIONERS' DISCUSSION AND MOTION
Hibbert said he was on the border regarding sharing the use of the stairway, with the
tenants, however, since Sandler addressed that and he will be working with the owner,
he feels it should be alright. Cloer agreed and stated all the criteria have been met.
Hibbert moved and Cloer seconded to approve this action. The motion passed
unanimously.
ASHLAND PLANNING COMMISSION
HEARINGS BOARD MINUTES
AUGUST 10, 1993 3
PLANNING ACTION 93-091 IS A REQUEST FOR A VARIANCE TO CONSTRUCT A
FIVE FOOT HIGH FENCE WITH AN EIGHT INCH LATTICE TOP, RATHER THAN
FOUR FEET IN HEIGHT AS REQUIRED BY ORDINANCE, ALONG ASHLAND
LOOP ROAD.
APPLICANTS: DEBORAH AND DENNIS HOFER
All had site visits.
STAFF REPORT
Molnar explained this was administratively approved last month, but it was called up
for a public hearing by the Hearings Board. A revised plan has been submitted by the
applicants' contractor. The height has remained the same, but they propose using a
stairstep approach in trying to follow the topography. There are aesthetic
modifications also, and the findings have been revised.
PUBLIC HEARING
HAROLD MILLER, 1517 Larkspur Street in Medford 97504, said he was here on behalf
of the owners and he is the contractor. Hibbert said the drawing does not show the
jog in the house. Miller explained the curve in the road, which was put in after the
Hofer's house was built. Hibbert questioned the need to build a fence higher than
three and one-half feet. Miller said the Hofers have a problem with lights shining into
the house on the second story. Headlights come from the northwest down Ashland
Loop Road.
Hibbert maintained he felt it should be adequate to have a four foot fence rather than
granting a Variance. He then questioned the ordinance regarding fences and parking
lots. McLaughlin said this is a different situation because parking lots are flat and this
road is sloped. Miller said when you are on the road, you are higher and the property
slopes downward. Hibbert still couldn't see why a Variance was needed, and
suggested it would be overkill.
Cloer said he is willing to go along with the design the applicants submitted.
Hibbert clarified his position. He said a four foot fence would be adequate for the
entire way, with maybe five feet on the top from the west to the jog in house, then
toward the front to the entryway, four and one-half feet solid to the top of the lattice.
That would give five feet where they think they need it. Jarvis would rather see five
feet with an eight inch lattice than five feet solid, then step down to four feet. She
stated five feet eight inches with lattice up to the jog could be built, then stepped down
to a maximum of four feet, including lattice. Miller said the owners agreed they would
like four feet with an eight inch lattice rather than five feet with the eight inch lattice.
ASHLAND PLANNING COMMISSION
HEARINGS BOARD MINUTES
AUGUST 10, 1993 4
Cloer said he could not.see why the Hearings Board would deviate from what has
been applied, since there were no concerns expressed from the neighborhood. Jarvis
said she would be alright with five feet eight inches, then jogged down to four feet
eight inches in front. Cloer so moved and Hibbert seconded the motion. It passed
with a unanimous vote.
TYPE I PLANNING ACTIONS
PLANNING ACTION 93-099 IS A REQUEST FOR AN EXTENSION OF AN
APPROVAL OF A 13-LOT COMMERCIAL SUBDIVISION FOR AN .
APPROXIMATELY 12 ACRE PARCEL LOCATED AT 96 CROWSON ROAD.
APPLICANT: ERV TONEY
Jarvis noted the Planning Commission does not grant unlimited extensions. Two is
the limit.
This action was approved.
PLANNING ACTION 93-100 IS A REQUEST FOR A VARIANCE TO ALLOW FOR A
DRIVEWAY TO BE CONSTRUCTED AT AN 18 PERCENT SLOPE RATHER THAN
15 PERCENT AS REQUIRED BY ORDINANCE, FOR THE RESIDENCE TO BE
LOCATED AT 201 GLENVIEW DRIVE. ALSO REQUESTING A PHYSICAL
CONSTRAINTS REVIEW PERMIT FOR PROPERTY LOCATED IN THE WILDFIRE
LANDS AND EROSIVE AND SLOPE FAILURE LANDS.
APPLICANT: MARK HILL
Molnar said essentially this came through as a building permit with a 20% grade for
the driveway, which is the old standard. Currently, the standard is 15%, but a
Variance can be granted for 18%. There is not a buildable area on the lot.
McLaughlin added if the City does not allow a building on it, it would be a clear taking.
Partitioning, however, can be restricted. Molnar said the lot is so consistent in slope,
the owner would have to raise the house to meet the grade; however, then he could
not meet the two and one-half story limit. There are specific standards that need to be
met because the lot is in the severe wildfire area. Erosion during construction also
needs to be considered so hay bales would have to be used. In addition, the owner
would need to revegetate anything that is disturbed. Staff has given preliminary
approval with the conditions in the Findings.
Jarvis questioned the hydrant and sprinklers and it was noted the applicant asked for
a waiver. McLaughlin said the Planning Commission has no discretion on that, as it
would be part of the construction. Molnar said that in discussions with Fire Marshal
Don Paul, he indicated the Fire Department feels comfortable with the stipulations in
the Findings. McLaughlin said the applicant needs full compliance with Fire
Department concerns.
ASHLAND PLANNING COMMISSION
HEARINGS BOARD MINUTES
AUGUST 10, 1993 5
Hibbert asked why the applicant couldn't put in a 15% grade driveway, then
questioned why they would have to raise the house. McLaughlin said the garage level
is determined by the grade. Jarvis stated the applicant could build a different house.
Hibbert and Jarvis requested a public hearing.
Hibbert moved to have a public hearing on this. Cloer seconded the motion and it
passed unanimously.
PLANING ACTION 93-101 IS A REQUEST FOR A CONDITIONAL USE PERMIT
AND SITE REVIEW TO CONSTRUCT A PROFESSIONAL OFFICE/APARTMENT AT
477 ALLISON STREET.
APPLICANTS: JANICE POEHNER AND MILTON MUSSER
Molnar explained the building has been designed as an apartment and will be used as
an office, but will be very easy to convert back to residential use. One of the
applicants is the accountant, who is very specialized in her work. Most of her work is
through the mail. The Historic Commission recommended approval with the condition
the use be limited to no more than two accountants.
Hibbert said he does not want to see commercial use in a residential area. He feels
the approval should go with the owner. If approved, he would like to see it reviewed
in a year.
Cloer moved to approve the action, limiting the use to two accountants. Hibbert said
he does not want to approve it like that. The application was approved by Cloer and
Jarvis.
PLANNING ACTION 93-102 IS REQUEST FOR A SITE REVIEW FOR THE
CONSTRUCTION OF A NEW RESIDENCE HALL STORAGE AND MAINTENANCE
BUILDING LOCATED AT 351 WALKER AVENUE.
APPLICANT: SOUTHERN OREGON STATE COLLEGE
This action was approved.
PLANNING ACTION 93-103 IS A REQUEST FOR A MINOR LAND PARTITION TO
DIVIDE THE PARCEL AT 665 CLAY STREET INTO THREE LOTS.
APPLICANTS: DANIEL GRAY/LINDA DUPRAY
This action was approved.
ASHLAND PLANNING COMMISSION
HEARINGS BOARD MINUTES
AUGUST 10, 1993 6
PLANNING ACTION 93-104 IS A REQUEST FOR APPROVAL OF A PREVIOUSLY
APPROVED MINOR LAND PARTITION TO DIVIDE A PARCEL LOCATED AT 108
GRANITE STREET INTO TWO LOTS.
APPLICANT: CARMEL BARNTHOUSE
This action,was approved.
ADJOURNMENT
The meeting was adjourned at 3:15 p.m.
ASHLAND PLANNING COMMISSION
HEARINGS BOARD MINUTES
AUGUST 10, 1993 7
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
AUGUST 10, 1993
CALL TO ORDER
The meeting was called to order by Chairperson Barbara Jarvis. Other
Commissioners present were Cloer, Powell, Medinger, Thompson, Carr and Hibbert.
Staff present were McLaughlin, Molnar and Slocum.
APPROVAL OF MINUTES AND FINDINGS
Carr moved to approve the Minutes and Findings of the July 13, 1993 meeting. Powell
seconded the motion and it unanimously carried.
PUBLIC FORUM
No one came forth to speak.
TYPE it PUBLIC HEARINGS
PLANNING ACTION 93-094 IS A REQUEST FOR OUTLINE PLAN APPROVAL OF A
24-LOT SUBDIVISION UNDER THE PERFORMANCE STANDARDS OPTIONS TO
BE LOCATED AT 604 AND 606 OAK STREET (ACROSS FROM POPLAR PLACE
SUBDIVISION ON PATTERSON STREET). COMPREHENSIVE PLAN
DESIGNATION: SINGLE FAMILY RESIDENTIAL; ZONING: R-1-5-13; ASSESSOR'S
MAP #: 4CD; TAX LOT: 100 & 200.
APPLICANT: POPLAR PLACE ASSOC. & ROGUE VALLEY COMMUNITY
Site Visits and Ex Parte Contacts
Medinger stepped down.
Cloer and Carr visited site last week.
Jarvis also had another site visit.
STAFF REPORT
This planning action was continued from last month. This month's testimony was
limited to the redesign of the Crispin Street entrance to Oak, the use of the driveway
off Crispin Street to serve Lot 13 and to modify Condition 12 (using common driveway
off Crispin to access Lot 14 and 15 rather than Lot 15 having its own entrance off
Oak).
Revised outline plan addresses all concerns. First, Crispin Street has been moved 13'
south and slightly angled at Oak to minimize the impact of headlights on 603 Oak.
The use of driveway off Crispin and common driveway for Lots 14 and 15 had also
been shown. This revision closed the curb opening on Oak to funnel traffic onto
Crispin. One opening at Oak would serve to make traffic more predictable.
While changes were not optimal for 603 Oak, it was a compromise and staff
recommended approval with the 13 conditions. The August 10th letter from Mr. Bajuk
(603 Oak) goes beyond limited testimony and, although he can speak to them, the
commissioners must only consider the noted three issues in their deliberations.
PUBLIC HEARING
LARRY MEDINGER did not have anything to add to his letter to the commissioners.
He had no time to read the letter from Mr. Bajuk, but it seemed that it discussed
issues from last month. In response to concern about Oak St. intersection, he noted
no ordinance that addressed placement of intersections and the effect on surrounding
homes, but he had moved street. Stated problem was not unusual.
DANA BAJUK, 603 Oak St., provided written testimony at July 10th meeting. The
length of that testimony prevented people from taken concerns into account. He
reiterated concerns in this letter as he had not received response from applicant. His
major concern is the location of Crispin/Oak Street intersection. He does not oppose
application, just location of intersection directly across from his house. Site visit
showed other option of two large vacant lots on either side of his house. The revised
plan shows intersection has been shifted slightly south and has been angled. Stated
belief that headlights coming from north will still pan directly in front of his house. Mr.
Bajuk did not agree with applicant that traffic will be equally distributed on Patterson
and Oak Streets. Believes that, besides the people in the Sturve development, people
from Poplar Place and Patterson will also use Crispin Street to access Oak. Also
concerned about noise and activity during and after construction. Applicant has stated
that redesign of intersection and heavy vegetation would minimize headlights. The
vegetation referred to is in Bayuk's yard and should be used as a basis for placement
of the intersection. Believes that revised plan would have a negative impact on his
living situation. Feels applicant has not looked at alternatives Bajuk suggested
(extending Patterson St. to Oak St.) in a July 12th letter. Wishes applicant would
clarify comments regarding cutting lot size to make project more affordable,.answer
questions regarding rerouting of storm runoff to Jessica Creek and speak on plans to
build two story houses along Oak which would block his view to the East. He
opposes plan.
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AUGUST 10, 1993
A representative of the Community Development Corporation explained that the
corporation has attempted to buy down price of 10 units for working, minimum income
Ashland residents. They had received many grants to help reduce the cost of the
proposed homes and supports the opportunity this proposal would provide.
COMMISSIONERS DISCUSSION AND MOTION
McLaughlin clarified ordinance dealing with the approval of streets [18.80.030 (A)(1)].
Section 1 states, "The creation of a street shall be in conformance with requirements
for subdivisions." When applicant is allowed to create a street for a subdivision, they
must be in conformance with requirements except, one does not have to meet all the
requirements if two other conditions exists. In this case, applicant is creating the
street specifically for the development and is required to be in conformance with
subdivision ordinance.
Bajuk stated questions regarding 18.80.020. He believes Patterson is existing street
and the alignment of Patterson should be utilized to provide the Patterson/Oak
intersection. Molnar's interpretation was that if you have a through-going intersection,
the centerline extends across the street or must be 125' offset.
McLaughin agrees. If developing land across from a developed street, the streets
must align. The sections that apply to this application are Street and Greenway,
Patterson Street is shown on the city street dedication map may extend to Oak. This
map can be modified as long as the general intent of getting from point to point is
met. The ordinance on alignment states "all streets as far as is practical." The
decision is up to the commission.
Hibbert stated that there is a street dedication on the parcel south of Lots 15, 16 and
17. Asks if this was given up by the property owner.
McLaughlin stated that it had as part of the Poplar Place subdivision.
Jarvis asked about a lot that is less than 25'.
McLaughlin said that the lot width issues are in the Performance Standards and are
allowed to be variable.
REBUTTAL
MEDINGER.refuted testimony that the intersection is directly in front of Bayuk's house.
Commented that Hersey is main alternative to town and people use Mountain Ave. to
ASHLAND PLANNING COMMISSION 3
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AUGUST 10, 1993
travel to southside of town. He believes traffic will go both directions. Alternative
suggestion to extend Patterson will force cul-de-sacs. Believes only other alternative is
a loop which would lose lots and create two major crossings of creek. Storm water
goes into Jessica creek from Poplar Place, Jessica Lane, etc. and have discussed this
with all concerned including wetlands people. He addressed concern about two story
houses on Oak stating that Oak was moved 13' to the south creating a smaller
building envelope therefore Lot 14 will probably be two stories.
Hibbert asked if new map showed that south property line had a house directly across
from it.
Medinger answers yes, it is down the embankment.
Hibbert comments that if Patterson Street was extended and Lots 14 -17 moved to the
north (now Crispin) this would force cul-de-sacs or would come across the creek. He
suggests a "l1" shape road.
Medinger stresses the efficiency of design and .would have to drop the project if more
lots were removed. A cul-de-sac would work, but a loop would not.
Jarvis remembered.going through criteria last month. The development meets
ordinance requirements. The issues left open are: redesign of Crispin Street, using
the driveway of Crispin to access Lot 13 and the modification to include that driveways
for Lot 14 and 15 be shared with egret, ingress and egress and completion of
Condition 11. Main concern is the redesign of Crispin Street.
Thompson likes compromise on redesign.
Powell wondered about Condition 15, track-out during construction.
Hibbert stated that it was discussed last month and applicant.agreed to pave before
construction.
Powell agreed with Thompson.
Hibbert listened to Bayuk's concerns. He feels that revised angle is a good
compromise.
Jarvis also acknowledges Bayuk's concern and reminds him that cul-de-sac are
discouraged. The commission did address concerns and had Crispin redesigned.
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AUGUST 10,1993
Hibbert moves that approval with the 14 conditions. Powell seconds. Motion carried
unanimously.
Thompson stated that he would have liked Condition 11 (shortcut from common area
to the closest point on Crispin to-get to town) left in.
Jarvis called Bayuk out of order.
PLANNING ACTION 93-096 IS A REQUEST FOR OUTLINE PLAN APPROVAL OF A
27-LOT SUBDIVISION UNDER THE PERFORMANCE STANDARDS OPTIONS TO
BE LOCATED AT 133 ORANGE STREET (BETWEEN LAUREL AND HELMAN
STREETS). COMPREHENSIVE PLAN DESIGNATION: SINGLE FAMILY
RESIDENTIAL; ZONING: R-1-5-P; ASSESSOR'S MAP #: 4CB; TAX LOT: 600.
APPLICANT: QUALITY HOUSING ENVIRONMENTS
Site Visits and Ex Parte Contacts
Hibbert was not at last months meeting. He had a site visit in July and reviewed
packets. No contention from commissioners.
Carr visited site after rain to check drainage.
Jarvis had another site visit.
STAFF REPORT
McLaughlin reported the primary concern from last month was the street design and
layout of vacant properties adjoining this project. Hayes property (to the west) had
since submitted a proposal relating to this proposal. That applicant had previously
submitted a similar design. The street stub to the Reynolds' property remains the
same. Applicant nor the staff has meet with Reynolds. The street design proposed
and the staff proposal were similar in the inclusion of a loop system and amount of
asphalt. A benefit to the applicants proposal would be a longer street providing vistas
to Mount Ashland and Grizzly Peak area. Applicant had stated his desire for proposed
plan to be the one considered for meeting the criteria, not the proposal recommended
by the staff. The development of the adjacent properties was staff's primary concern.
The property to the west was addressed, but the future development of Reynolds
property was unknown. There were better options for the location of the stub and this
could be modified in the final plan of phase 11.
ASHLAND PLANNING COMMISSION 5
REGULAR MEETING
MINUTES
AUGUST 10,1993
Other issues raised last month involved conservation housing. Applicant presented
some options. McLaughlin met with Wandersheid, Conservation Manager, who
concurred that proposal complies and his department will enforce compliance.
A letter from John Jensen, a professional engineer, addressed concerns about site
drainage. Jensen would be responsible. Within the criteria, these concerns should be
addressed during final plan.
Concerning the fence and covenants to protect the Reynolds property as an
agricultural use, applicant has agreed to provide a solid wood fence and provide
covenants to prohibit farm related complaints based on standard farm practices. Litter
issue is addressed by city on a case to case basis, but applicant had decided that
primary contractor would be responsible for maintenance of the site.
Street placement and paving of Orange will be under the direction of city engineering
division. They will attempt to address all concerns in final design. Applicant has little
input into design of Orange Street. Have attached condition that before Phase III can
be developed along Orange, the street must be improved.
Pesticide issue is beyond planning commission jurisdiction.
Map provided shows how setbacks fit into building envelope.
Design is appropriate and meets criteria. Staff recommends approval with 18
conditions. Applicants modified conditions 2 and 3 on their outline plan. Condition 2
assumed they will work in cooperation with property owners to the west in developing
open space. Planning commission could not work with this assumption, therefore,
applicant must provide all open space required. Applicant had provided for open
space in outline plan #3.
Powell asked about alignment of street stub with Eastbrook. The centerlines did not
appear aligned and were setback 125'.
McLaughlin stated that from centerline to centerline is about 100'. The requirement for
125' works as traffic calming. Purpose is to get cars through and not make awkward
intersections. In low flow areas, as this, slight jogs make for a better pattern, but
according to our ordinance, the jog is required.
Medinger stated that his experience with minor streets infills were problem.
McLaughlin informed the commission that subdivision code (referring to the 125') has
ASHLAND PLANNING COMMISSION 6
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AUGUST 10,1993
the flexibility saying "where practical.,,
Carr wondered if Condition 18 implied that the homeowner is responsible for stub.
McLaughlin stated the abutting lots owners could be made responsible, it could be
spread between all lots, or it could be approved at the time the subdivision is done.
Options were to developer, but must be addressed.
Carr believed cost should be the developer's responsibility.
Cloer asks about conservation credit package. Applicant proposal stated that
package is decided when house plan is submitted for permit.
McLaughlin stated that is most practical. Homebuyer wants to chose package, but is
must be in compliance with the conditions.
PUBLIC HEARING
DARRYL BONIN, 359 Kearney St., read a statement addressing concerns. First, the
Reynolds' property considerations: 'Quality Home Environment will build a 6' high
fence along the eastern property line (Reynolds family farm) to be completed before
any houses are occupied. This solid fence would adequately prevent any trespass on
property. As this property will ultimately be developed into a residential development,
excessively tall fences or setback buffers would impose expense and inadequate use
of the property at 133 Orange. The street stub towards Reynolds' property is to allow
the potential improvement of their property and will provide a vehicle and pedestrian
connection between the three future neighborhoods. He previously provided a map to
commissioners showing this connection and met with Mike Reynolds to physically
show him how stub lines up. Applicant would try not to aim stub directly at existing
house, but more northerly location would be too close to Mountain View.
Applicant proposed a clause within C, C & R's of Ashland Audubon Homeowners
Association stating that no complaints of normal sights, sounds and smells of the farm
operation shall be tolerated or endorsed.
Addressing conservation and energy efficiency measures, applicant reiterated the
methods and measures used to satisfy the 15 point total required to qualify for the
density bonus requirement. He met with city departments and obtained agreement to
work together towards compliance. Applicant researched various combinations
available to allow combination best suited to each building lot.
ASHLAND PLANNING COMMISSION 7
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MINUTES
AUGUST 10, 1993
Orange Ave. street improvements: a condition of approval would be to sign in favor of
a LID formed to pave Orange, which would not be needed until Phase III. QHE
agreed that if the LID had not been created for half street improvement, they would be
responsible for cost. Since last month's meeting, the land adjacent to the western
property boundary has been under contract of sale. The minor land partition would
require LID signatures bringing those in favor to 64% making full improvement more
likely. Neighbors testifying July 13 stated desire for improvement of Orange at Phase
I. QHE agreed to help.
The ground water issue was addressed in a letter from John Jenson, Civil Engineer,
and would be further addressed at final plan.
Pointing to a map showing the street configuration outline plan, applicant believed this
showed optimum design to achieve the best use for property and vacant property to
the west. It also showed a suitable street stub to the eastern property. Current street
plan used the least amount of paved surface to improve property and conform with
Land Use Ordinance and Comprehensive plan. Developer of property to west agreed
with submitted street configuration provided that Phase I included the northern street
stub-out and utility connection to his property. Applicant stated that this request would
fit in with construction schedules. The north/south layout of Park Dr. took advantage
of view potential for this property and the property to the west. The 4' sidewalk and
planting strip added further street appeal. They received the request from Tree
Commission to increase the planting strip to 6'. Applicant preferred 4' suggested by
staff and will chose compatible approved street trees.
Difference between the two plans are 7' of open space. The northern most street stub .
use to be open space. The lost space was made up by shortening three lots by 7'
causing a large impact to those lots. The purpose of open space has not been
detracted from and approval of this street plan would automatically create 4300 sq. ft.
of open space on neighboring property. Asked commission to approve the 90' Lots at
10, 11 and 13 shown in Outline Plan 2. The open space on applicant's property
reduced the open space required to 9900 sq. ft. Inclusion of open space on
neighboring property would bring the total open space to over 14,000.
Hibbert commented that applicant is predicating some open space to adjoining
property owner.
McLaughlin said that agreement with adjoining neighbor is likely, but not absolute.
Thompson wondered if a transportation plan for the neighborhood could be finalized.
ASHLAND PLANNING COMMISSION 8
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AUGUST 10, 1993
McLaughlin stated that it would have to be adopted by council.
Bonin stated that to insure cooperation with adjoining property developer, the water
rights from applicant's property could be used to maintain that open space. Purpose
of open space is to provide a buffer and pedestrian connection between
.neighborhoods.
Medinger wanted applicant to discuss the alignment of Orange St. with street stub on
his property.
Bonin agreed to go with the majority of neighbors. He stated he had no jurisdiction
over design. He showed an example of a single story floor plan in one building
envelopes described, it showed adequate backyard.
STEVE JANNUSCH, 1657 Old Stage Rd, Central Point, spoke on behalf of applicant,
agreed that no contractual agreement existed with neighbor to the west. He
suggested to leave the question of open space open for future agreement with them
and amend the final plan to go with longer lots.lengths. On page 3 of staff report,
addressing the covenants issue and fence, he wondered if the requirement was for
fence to be constructed on perimeter of property or just adjacent to Reynolds' farm.
Stated problems erecting fence prior to street construction. Suggested establishing
final grade for property and requested fence be required prior to occupancy.
Jarvis stated concern about farm animals not being protected from trash.
Hibbert suggested that when the stub is being constructed part of fence be removed,
then put back.
Jannusch was concerned with future installation of utility lines and constant care of
fence. He wanted to see fence requirement tied in with occupancy.
GEORGE KRAMER, 386 North Laurel, against proposal with reservations. His
concerns were addressed by staff, however, still concerned with the density of the
proposed development and aesthetics. His neighborhood consists of owner-occupied
houses each built at different time by different contractor. This would be the first
subdivision. Felt the diversity of the neighborhood and Ashland would be
overwhelmed by nature of it being a subdivision (27 lots all built within 3 years of each
other).
KEN LARSON, 126 Orange St., had his written testimony read into the record. He was
against the proposal as described.
ASHLAND PLANNING COMMISSION 9
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AUGUST 10, 1993
KINDLER STOUT, 130 Orange St., commented that if LID was initiated for paving
instead of waiting, maybe the cost would be less. His neighbors would like to see two
diving lanes paved with the remaining right-of-way maintained by homeowners. The
most visionary proposal would include islands and curbs to slow down traffic, provide
recycling areas and act as a buffer from sound.
JIM DEAN, 395 Heiman St., previously submitted letter that was read into record.
McLaughlin commented on neighbors willingness to consider narrower streets, islands,
etc.
Medinger asked about the paving requirement for Orange and street design at Final
Plan.
McLaughlin stated this would be addressed during Phase III which will be proposed in
about three years.
Dr. John Reynolds, 505 Heiman St., wanted street stub design left flexible until Phase
II. He also wanted fence erected right away and would be in favor of a temporary
fence. He was concerned about the dumping of trash.
McLaughlin stated the stub could be finalized at Phase II and preferred the flexibility of
design.
Hibbert asked if open space irrigation (of property to the west) be made a condition.
McLaughlin answered no. Staff is working property owners.
Jarvis wondered about the width of parking row (4' vs. 6') and staff's position.
McLaughlin said that 6' is ideal. In this particular right-of-way it is hard to have 6' park
rows and adequate front yard areas. The 4' width is minimum and appropriate.
Medinger chose 6' parkrows in his Clearcreek project because their arborist
recommended for growth of trees.
Carr asked that full engineered construction drawings be required for drainage
(Condition 4).
REBUTTAL
ASHLAND PLANNING COMMISSION 10
REGULAR MEETING
MINUTES
AUGUST 10, 1993
Bonin reiterates that the wood fence erected before construction of the streets, was
riot practical, but agreed to mesh safety-net fence. He would consider options to
street stub to Reynolds property, although stub would not be finalized until Phase Il,
Lot 9 would be impacted by a stub redesign. He agreed with staff that 6' parkrow
shortens front yard.
Hibbert asked applicant if changing Lot 9 and moving the corner to another lot would
be a problem.
Bonin answered that proposed street stub was optimum location, open space,
pedestrian path, and logical placement of the Reynolds' street. He tried to avoid
aiming stub south to avoid existing house. Bonin would consider alternatives, but
hadn't heard any.
Medinger suggested resolution of issue by final plan (approx 3 mo.).
McLaughlin reminded applicant that Condition 5 (sidewalks), applied to both sides of
street.
Medinger agreed that on a 28' wide street with a 41' right-of-way there was room for
parkrows on both sides.
Bonin thought that stepping directly from a parked car to a sidewalk was preferable to
walking on a planted area.
Cloer suggested that applicant's C, C, and R's in_regards to complaints about
neighboring farm be written by an attorney.
Bonin stated that it would.
COMMISSIONERS DISCUSSION AND MOTION
Medinger felt that a permanent wood fence should not be required during construction
phase. A construction mesh fence would be adequate. He commented that parkrows
move sidewalk away from traffic and provide shade for parked cars.
Powell commented that church on Second and B has a parkrow designed so that you
stepped from car to about one foot of pavement, then grass, then sidewalk. She
suggested this as another option of a parkrow design.
Carr suggested the wording on Condition 7 be changed to: "Prior to the
ASHLAND PLANNING COMMISSION 11
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MINUTES
AUGUST 10, 1993 -
commencement of street construction for each phase, a standard mesh construction
fence be constructed on the perimeter. Property lines to be replaced by six foot solid
wood fence on the perimeter adjacent prior to the issuance of the Certificate of
Occupancy."
Powell remembered from last meeting that Dr. Reynolds requested an eight foot wood
fence.
Medinger reminded Powell that maximum fence height allowed is 6 1/2' and that 6'
would be acceptable. He wondered if Condition 5 needs to be revised.
McLaughlin stated that planting of parkrows is individual and diverse. The historic
district generally uses grass.
Powell wondered if a condition needed to be added to allow for open space flexibility.
McLaughlin stated that the applicant still had the option to change open space.
Carr moved to approve Planning Action 93-096 as per the revisions in the 18 attached
conditions.
Hibbert seconded motion.
Medinger asked if Orange Street design final plan would go before the Planning
Commission.
McLaughlin answered yes but the applicant would be required to sign in favor as part
of Phase I. The property to the west would also be required to sign before the survey
and sale to divide the house from remainder of developable property. When that
happens, that frontage would be required to sign bringing total to over 60% of
frontage and the LID can be formed independent of this subdivision approval. The
Orange Street design will be through Public Works and will not come before the
Commission. Planning Commission may have input.
Medinger asked staff to let Commission know when design goes before City Council
to allow for input.
Motion carried unanimously.
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AUGUST 10,1993
PLANNING ACTION 93-095 IS A REQUEST FOR OUTLINE PLAN APPROVAL OF A
12-LOT SUBDIVISION ON 7.6 ACRES UNDER THE PERFORMANCE STANDARD
OPTIONS, FOR THE PROPERTY LOCATED BETWEEN THE DITCH ROAD AND
SCENIC DRIVE, AND BETWEEN NUTLEY STREET AND LOGAN DRIVE.
PROPOSAL INVOLVES A PHYSICAL CONSTRAINTS REVIEW PERMIT FOR
DEVELOPMENT IN AN AREA IDENTIFIED AS EROSIVE AND SLOPE FAILURE
LAND. COMPREHENSIVE PLAN DESIGNATION: R-1-10-13; ASSESSOR'S MAP #:
8AD; TAX LOT: 4300; AND ASSESSOR'S MAP #: 8AA; TAX LOT: 7000 and
7001.
APPLICANT: JOHN BARTON/BRUCE AND POKII ROBERTS
Site Visits and Ex Parte Contacts
Medinger acted as a consultant with some of the parties involved and abstained.
Cloer had a site visit and noticed the buffering of Lot 1 and the corner of Church and
Scenic.
Carr had site visit.
Powell visited site accompanied by applicant's engineer. Lived in neighborhood and
felt she could be unbiased. Has not discussed application with neighbors. Dr. Barton
did phone her, but it was a misunderstanding involving a previous conversation with
Allen Dresher and a different Susan.
Jarvis had a site visit and remembered property from a year and a half ago. Between
time she was contacted by applicant as a possible mediator. The discussion at that
time regarded the issue of payment. She did not mediate and did not form any
opinion.
STAFF REPORT
Molnar stated the criteria for outline plan approval was found in 18.88 and involved a
development within erosive and slope failure lands found in 18.62. Parcel is 7.6 acre
piece for a 12 lot subdivision. The project involves the construction of a new public
street which extends from Scenic Drive up the hill approximately 250', and then runs to
the south and continues on until it terminates at a cul-de-sac turnaround. Six lots
(4,5,6,7,11 and 12) will have access directly onto the new public street, while the
remaining six lots will be served by two separate private roads. Building envelopes are
shown in this R-1-10 zone with maximum lot coverage of 40%. 1.7 acres of open
space would be dedicated to the city. In addition, the narrow area between private
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AUGUST 10, 1993
road and Ditch Road would be a conservation easement owned privately, but
protected in a natural state.
Erosion control for project and cuts & fill for street construction are shown in
applicant's profiles of cross sections of street cuts. Fill slopes are proposed
hydromulching procedure or revegetating the slopes with an ivy or periwinkle
combination. A final landscaping plan would be proposed at Final Plan. Cut banks
are proposed to be retained using a stair-stepped retaining wall method which would
be a five foot cut using a retaining wall, stair-stepped back at 4 feet, another retaining
wall and stair-stepped again.
Access to the subdivision and street capacity is a anticipated concern. Street capacity
is defined by a 1991 resolution. It defines standards for determining capacity using
grade, width and number of vehicle trips permitted. Previous applications showed that
a route with adequate capacity existed to the subdivision. Applicants' findings stated
that a number of routes'exist that meet resolution. They involve Scenic (as a collector)
and connecting streets such as Nutley, Wimer, Manzanita and Coolidge. Upcoming
testimony will focus on Church Street which is at capacity for grade and angle.
This parcel is in Wildfire Lands and the applicant was required to submit a Fire
Prevention & Control Plan in conjunction with fire department. Plan was made part of
the record and showed various areas on the site and how treated (removal of dead
and dying trees, seedings, trimming and thinning of entwined trees).
The dedication of open space involves the construction of pathway leaving the private
drive, through the open space and ending up at the Ditch Road. Applicants have met
with Parks Department and have agreed if applicant installed path and carry out the
Fire Prevention and Control Plan.
The anticipated issues involve hillside development and preservation of same.
Testimony may raise questions regarding the adequacy of the city's hillside ordinance.
Back in 1984, as part of the southwest hills rezoning study, this area was downzoned
slightly from R-1-7.5 to R-1-10.
Application is within the base density (18 lots vs. applicants' proposed 12) of one lot
per 2/3 acre. .Application is complete and addressed criteria for Outline Plan Approval
and Wildfire Lands and Erosive Slope Failure Lands. Staff recommends approval with
12 proposed conditions.
Criteria was read into the record.
ASHLAND PLANNING COMMISSION 14
REGULAR MEETING
MINUTES
AUGUST 10,1993
PUBLIC HEARING
DAN HARRIS, 2101 Dead Indian Memorial Road, agent for the applicants, set up three
objectives for application: involve neighborhood by having two meetings, work with
staff and applicable city agencies and design a model hillside development using San
Rafael's Hillside Guidelines. In 1982 an 8 lot, 4.6 acre subdivision was approved. In
1991 a 6 lot subdivision was approved. Both applications had a variance granted for
access which have now expired. Applicants now had only the Ditch Road as access,
but Comprehensive Plan targeted this for future pedestrian path. The applicants have
purchased Annie Pops property and that is proposed access. Submitted three initial
designs into record. The final proposal shows fewer lots, moved many lots from
behind Scenic Drive houses and minimized paved service for private drives.
CHUCK STRUM, Civil Engineer, Marquess & Associates, 1120 E. Jackson, Medford,
applicant requested him to a design a project which conformed to code without using
variances. Did field survey to place building envelopes at slopes less than 40%.
Provided slope at intersection at 6% grade for safety and to comply with visibility code.
Drainage goes down Scenic and upper end of Church. New storm drainage system
from Church, Scenic and new street. Natural drainage already in place for open
space area. Erosion control would be two phase: during construction with cut off
trenches, straw bails, silt fences and steeper slopes using stair-step terracing. Private
drives for Lots 1,2,3 have been redesigned to save trees and rock outcroppings. Fills
on existing drive will be conventional 2 to 1 slope. Primary fills would be shielded by
existing trees and planted vegetation. Plan to make rock outcroppings visible from
pathway.
DAN HARRIS, applicants have addressed criteria, satisfied city staff and worked with
neighbors. Fire department had approved Fire Prevention and Control Plan and the
long private drive. Public Works approved condition of adequate water, sewer, street
dimensions and traffic capacity. Tree commission approved Tree Management Plan.
Open space and conservation easement involves 22% of project and includes
pedestrian path. The density was scaled down to 12 lots from ideal of 22. Proposal
has gone beyond basic criteria. C, C, and R's restrict height, size and color of
structures to blend into hillside and be enforced by homeowners assoc. Only 20% of
traffic capacity on Scenic will reached due to this application.
Jarvis wondered if viewscapes would be included in C, C, and R's.
Harris stated that it could be included.
Carr wondered if C, C, and R's were binding.
ASHLAND PLANNING COMMISSION 15
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MINUTES
AUGUST 10, 1993
Harris answered that C, C, and R's pass with the land and were permanent.
Cloer asked for comments on staff recommendations for two additional guest parking
for Lots 1 & 2.
Harris agreed with staff report and its conditions.
Powell wondered what type of vegetation is allowed in a 40' fuel break and if that
would create large bare spots on hillside.
Harris stated that lots of vegetation options exist for secondary fuelbreaks.
Powell wanted to know slopes for each lot.
Strum indicated that slopes vary from 25 - 38%.
Powell wanted to be shown erosive and slope failure lands and its relationship to the
private drives.
Harris stated that no development would occur in that zone.
Molnar checked this and one road bend may be within this area.
McLaughlin noted ordinance states that to be classified as Erosive and Slope Failure
Lands, the area must be shown on the map and be over 40% slope.
Harris stated maximum grade on all roads is 15%.
Cloer wanted applicant to address concerns about the Ditch Road trail and Lot 1 not
being buffered from trail.
Harris stated that applicants will be living in Lot 1 and plan to fill in with vegetation for
privacy.
DON PAUL, Assistant Fire Chief, stated applicant asked for help with city standards
and they had been satisfied. Slope grade has been met (15% maximum). Long
driveway was not concern because fire department also had the Ditch Road as
secondary access. Ditch Road use will be restricted. Hydrant requirements had been
met. Radius of turns were duplicated by fire dept and found to be adequate. Primary
fuelbrake eliminate overhanging limbs. Secondary fuelbrake consists of basic
vegetation and would eliminate dead and dying vegetation and ladder fuels. Fire .
ASHLAND PLANNING COMMISSION 16
REGULAR MEETING
MINUTES
AUGUST 10,1993
Department also looks for exposed underside of decks and heavy vegetation on
upslope direction.
Carr questioned if any houses would require sprinkler systems.
Paul recommended all houses have them. Would require sprinklers for Lot 3. Fire
Department would waive paved turnaround for Lot 1 and 2 in leu of using connection
of the Ditch Road as turnaround if they were equipped with residential sprinkler
system. However, they would like to see restriction as to parking RV's etc. on
turnaround. Saw connection with Ditch Road as preferable.
Carr asked about the requirement of paths in similar type development.
Paul stated that path requirements were for buildings over 24' in height and would not
be applicable to this proposal.
Cloer asked the response time for this area.
Paul stated that according to recent study, 3 minute range. Access would be from
Church Street.
ALI ROSS, 734 Cambridge Street, knew area and liked idea of fire department access
to this area. Felt the problem of Church and Scenic intersection should have been
addressed long ago. Understands neighbors reluctance to have backyard developed,
but felt this minimum impact subdivision would be ideal. Ashland is a hillside
development.'
MARY LOU GROSS, 240 W. Hersey, looks up at hillside, believed this proposal met
criteria and felt living near neglected hillside is worse that a hillside with access for fire
department. She drove from Scenic to Nutley to Plaza (.5 mile); then drove back to
Church down N. Main to Plaza (.4 mile). Felt longer route was less frustrating. Did
not share neighbor's concern about traffic. Troubled by letters to the editor about
greed.
EVAN ARCHARD, 1256 Eagle Mill Road, Certified Real Estate Appraiser, talked about
statistics (1975 average selling price of a home in Ashland $75,054, in 1993,
$133,806). Believes increase due to restrictions on development. Felt proposal goes
beyond Comprehensive Plan and urged commission's support.
JOANNE HOUGHTON, 219 Logan Drive, felt opponents of developments were
opponents of change. Hoped testimony is limited to criteria. Urged opponents to
ASHLAND PLANNING COMMISSION 17
REGULAR MEETING
MINUTES
AUGUST 10, 1993
speak at future review of Ashland's Comprehensive Plan. Believed application met
criteria and therefore should be approved.
ED HOUGHTON, 219 Logan Drive, agreed that applicants have complied with criteria.
Felt commission should insist on full zoning density because there would be less
urban sprawl, greater tax base and less park and recreation expense. Erosion on his
subdivision was limited to about two yards of dirt in three years. The TID ditch created
a natural buffer for fire.
LLOYD HAINES, 1109 Siskiyou Bv., as a developer felt this proposal was one of the_
best design he has seen. It fit criteria and should be approved.
MICHAEL DOYLE, 356 Glenn, felt that traffic was a problem everywhere in town.
Seemed to be plenty of access to this development and have met every requirement.
Asks for approval.
ALEX CHISHOLM, 128 Strawberry Lane, supported plan because have met or
exceeded ordinances and Comprehensive Plan. He had similar situation of a
subdivision next to his house and he had adapted to it. Would not ask someone to
give up property rights.
Carr moved to continue meeting until 11:30, Thompson second and motion
carried.
BOB SULLIVAN, 525 Sheridan Street, commented that if applicants could not rely on
the commission approving proposals that met criteria, then the Comprehensive Plan
should be changed.
TOM FRANTZ, 88 Emerick Street, as a mountain bike rider, he supported plan. Read
from "Pattern Language. Liked the applicants' use of a restricted access path from
Scenic to the Ditch Road.
Powell commented that the public road in this proposal did not guarantee access to
the Ditch Road.
Jarvis read comments from SABRA HOFFMAN, 345 Scenic, CICI BROWN, 171 Church
St., PHILIP WALDEN, 144 Nutley St., LORRAYNE WHITTEN, 195 Church St., AMY
SHUMAN, 97 Scenic Dr., AL ROBINS, 225 Nutley St., BEHR GOULET, 171 Church St.,
all against the proposal.
RON TURNER, stated that planning action should be denied because it did not meet
ASHLAND PLANNING COMMISSION 18
REGULAR MEETING
MINUTES
AUGUST 10, 1993
criteria a, b, a and f. (Entered exhibits into record.) Felt application for a Physical
Constraints Permit is not sufficient as found in AMC 18.62.040 (e) because applicants
failed to sufficiently meet 18.62.040 (d(1)k) (the topo map). Applicants stated that area
had not undergone a field survey and did not show a 5' interval contour map as
required by criteria. Applicants stated in their Physical Constraints Permit, "based
upon our rough estimate." Also felt the map was not accurate enough.
Stated the intersection at Scenic Drive (relates to Exhibit 0, photograph of adjoining
property proposal) showed some slope that exceeds the 30" maximum height at edge
of that road. Ordinance states the maximum vision clearance is 30" along 25".
Additionally, there would be an additional cut to provide a 6% landing and the
possibility of reducing the sweeping of headlights. The neighbor could elect to erect a
fence thereby exasperating the problem.
Mr. Thurner disagreed with staff with regards to the 700' or 1000' flag drives. His
review of project revealed the terms, private drive, private road, private way and flag
drive. Seemed difficult to apply a definition to Land Use Ordinance. Felt definition of
flag drive fit for Lot 1, but Lots 2 and 3 did not meet the second portion of that
standard because access parallels a lot that did not have legal access. Secondly,
AMC 18.88.050(A)(6), Street Standards, states only lanes may be dead end roads and
dead end roads shall not exceed 500' in length. 18.88.060 (B) calls for one on street
parking space per unit and spaces shall be immediately to the public right-of-way.
Believed if on-street parking occurs along the private drive as shown, there were only
eight lots provide for. So he stated private drive is a public right-of-way, therefore a
street with a required maximum length of 500'. Felt-the cul-de-sac created that 500'
and the private drive cannot exist.
Regarding zoning allowances for this property, stated that using the applicants' zoning
map and overlaying the city's zoning map of the same scale, it showed that the R-1-10
zone comprises bulk of project. The rest of project showed a zoning of RR-.5. (The
scale is 1" = 100'.) Mr. Thurner's calculation showed approximately 80,000 square
feet total in RR-.5 or 1.84 acres zoned at half the density allowed in R-1-10. Applicants
had not done a sufficient job in creating base density. AMC 18.12.040, District
Boundaries, states that if a boundary divides a lot into two districts, the entire lot shall
be placed in the district that accounts for the greater area of the lot, provided the
boundary adjustment does not exceed 20'. Stated this adjustment is for 100',
therefore, two distinct zones are applicable to this project.
Indicated that application stated on page 3 of amendment that if the city did not want
the proposed open space, they attended to go back to original proposal to create a
common area owned by a homeowner's association. Felt stipulation was unteindable
ASHLAND PLANNING COMMISSION 19
REGULAR MEETING
MINUTES
AUGUST 10, 1993
unless commission was willing to accept this lesser design not shown. Stated
stipulation was representative of applicants antagonistic approach with neighbors (eg.
tearing out TID water service to a couple of neighboring properties, failure to provide
for replacement and not providing for it in this plan).
Thurner felt many C, C, and R's could be modified by a majority of the members and
were not enforced by the city.
Powell asked for clarification of the discussion of public vs. private streets.
Thurner explained that land use ordinance provided for one on-street parking space
per unit which needed to occur immediately adjacent to public right-of-way. This plan
only showed eight parking spaces; eleven spaces are needed. Shown were parking
bays and parallel parking bays occurring on private drive area. If the three needed
spaces occur on the "private way," they would be made public by definition of on-
street parking. Since the applicants had not asked for a variance for this stipulations ,
he assumed that it was considered a public right-of-way.
John McLaughlin read the ordinance, "On-street parking spaces shall be immediately
adjacent to the public right-of-way on publicly or association-owned land and be
directly accessible from public right-of-way streets." "On-street parking spaces shall be
located within 200' of the dwelling which it is intended to serve." If that dwelling was
on an association-owned access, then we have created conflicts with this wording.
Carr moved that meeting be continued until midnight, Hibbert seconded the
motion.. Anonymously passed.
JIM DOERTER, 80 Scenic Drive, earlier submitted a 22 page traffic report on Scenic
and Church intersection. Lived on Church for 26 years and had been working on
traffic problem there for 10 years. Had meet with Steve Hall,Engineering, Planning,
Police. Had questions for McLaughlin. Did McLaughlin believe that Church/Scenic
intersection is a normal intersection?
McLaughlin answered no.
Doerter asked if this intersection fell within the ten most dangerous intersections in
Ashland?
McLaughlin answered yes.
Doerter asked that, as stated in Report 88.103, if 500-700 cars per hour is capacity for
ASHLAND PLANNING COMMISSION 20
REGULAR MEETING
MINUTES
AUGUST 10, 1993
street, did he believe a car could pass through intersection every 5.5 seconds.
McLaughlin said under laboratory conditions yes, but realistically, no.
Doerter stated that in the information he obtained, no traffic accidents were reported
for that intersection. Two different reports stated the Scenic/Church intersection had
listed "reported accidents" and recently they were listed as "apparent accidents." He
had neighbors give accounts of accidents there and had members of the audience
stand if they had been in or seen an accident. He was curious as to who in the city
can prevent growth in this area until the traffic problem is solved. He counted up the
number of new homes in the Houghton, Yondorf, Strawberry Lane and Barton
developments and asked city to look at the total effect of traffic to area and not one
development at time.
DAN HARRIS noted that Thurner and Doerter exceeded time limitations.
SUSAN HUNT, 220 Nutley, shared Thurner's concern about traffic, environmental
constraints and zoning. Concerned about length of long private drive and its obvious
appearance right below Ditch Road. Felt even with trees planted, the lower trunks are
unclad. Stated trees are Oaks and during six months of year road site would be
visible. Traffic at Church and Nob Hill are at capacity because of steepness. Staff
stated "the current criteria appears only to require that the applicant demonstrate that
Scenic Drive has adequate capacity and there exists a route to and from Scenic Drive
to North Main with a variable capacity." Felt staff did not seem certain. Had heard the
Ditch Road access did not absolutely belong to applicants that access was part of the
previous 6 units application that lapsed. Wanted commission to weigh carefully
whether donation of mostly unbuildable land and closure of the northern portion of
Ditch Road is payment enough for impacts of proposal on the safety of surrounding
area.
DANIEL MAYMAR, 115 Scenic Drive, lives just adjacent to proposed public street.
Agreed with Thurner on topo map, Environmental Constraints Permit, zoning, long
private drive and Doerter on flow of traffic. Felt proposal did not meet criteria as long
private road at southwest corner was in environmental constraints area. The amended
plan showed more road construction in that area. Concerned where drainage water
would go. Wondered if paving over fill slopes would break up. Questioned whether
25' conservation easement was adequate next to a ditch. Lot 1 was along easement
and felt the ditch could fail. Witnessed during clearing of area, a tractor came within
this easement and opened a leak. He submitted photos showing ditch line and tractor
tracks. He lost his right to use irrigation water and limited his right to develop his
property. The applicants had offered to help, but would not put anything in writing.
ASHLAND PLANNING COMMISSION 21
REGULAR MEETING
MINUTES
AUGUST 10, 1993
MARK BROWN, 171 Church Street, questioned criteria involving storm drains.
Applicants stated drains would be provided on public cul-de-sac and relied on natural
drainage on two other areas. Plan did not address storm drainage or collection on
private road. He felt firebreaks lose soil and created erosion problem. Wondered if
Lorrayne Whitten would loose access to her garage considering potential traffic flow
problems at Scenic intersection.
ANDRE ALLEN, 96 Scenic Drive, agreed with Thurner, Hunt, Doerter. Believed
applicants did not meet criteria B. Felt proposed development would cause a city
facility to operate beyond capacity (additional auto traffic on Church and Nob Hill
Streets). Applicants stated the traffic at Scenic and Church are outside of their control
and did not effect criteria. Adequate capacity existed for traffic from Scenic Drive to
North Main. Comprehensive Plan assumed traffic from Scenic/Grandview, PUD 25%
goes to Medford and 75% goes to downtown Ashland. Felt alternatives did exist from
proposed development to Medford via North Main, but have not shown that routes
exist from development to downtown Ashland. Believed any developments in area
should be postponed until Scenic/Church and Church/Nob Hill capacity problems are
solved.
ED BRUBAKER, 197 Nutley, was concerned about fire on hillside property. He fought
fires on that hillside in 1970. Comprehensive Plan does not address this concern
adequately.
DAVID KIRKPATRICK, 101 Scenic Drive, corner of Church and Scenic, had improved
uphill side of his property and Lot 5 would look down at him. He was concerned that
a two story house with a 10' setback will. Considering size of the proposed property,
he wondered why the three houses close to him could not be moved back or deleted.
JOHN FIELDS, 845 Oak St., empathizes with neighbors concern with impact on
neighborhood. Rather than egress to and from neighborhood, he was concerned
about length of private drive. He felt it was not practical for homeowners at end of
drive to have guests park on Scenic and walk or park parallel on street and block
emergency vehicles. Believed criteria dealing with hillside development should be
strengthened.
AMY SHUMAN, 97 Scenic Drive, was not opposed to entire plan, but placement of cul-
de-sac located directly above her house. Concerned about accidents, etc. and would
like it pushed back.
Jarvis called Tom Frantz out of order.
ASHLAND PLANNING COMMISSION 22
REGULAR MEETING
MINUTES
AUGUST 10, 1993
John McLaughlin noted that testimony had been taken and what was left was rebuttal.
Commission.had the option of closing record or leaving it open for written comments.
Dan Harris, for applicant, asked that record be left open because Fire Department did
not provide written approval seven days before hearing. He asked to allow written
comments on Fire Department's approval of Fire Prevention and Control Plan and
Engineering Department's report.
Jarvis suggested that entire record be left open for seven days to take any written
comments.
Thurner requested that hearing be continued because evidence presented did not
meet requirements for a 20 day notice and felt he should be allowed 20 days to
respond.
McLaughlin noted that law states that anyone at a public hearing can request a
continuance of hearing, exclusive of 120 day time limit. With Thurner's request, the
public hearing and record was left open.
Powell moved to allow applicant a few additional minutes for rebuttal due to her error
in timekeeping.
McLaughlin stated that Planning Action 93-095 would be continued until September
14th meeting and would not be renoticed.
Meeting was adjourned at 12:00 am.
ASHLAND PLANNING COMMISSION 23
REGULAR MEETING
MINUTES
AUGUST 10, 1993
C I T Y OF A S H L A N D C I T Y H A L L
ASHLAND, OREGON 97520
telephone (Code 503) 482-3211
TO: Honorable Mayor and City Council
FROM: Al Williams, Director of Electric Utilities
SUBJECT: Electric Department Activities for AUGUST 1993
THE FOLLOWING IS A CONDENSED REPORT OF THE ELECTRICAL DEPARTMENT
ACTIVITIES FOR AUGUST 1993 .
INSTALLED 5 NEW UNDERGROUND SERVICES AND 4 ALTERED SERVICES.
INSTALLED 970 FEET OF CONDUIT AND 1790 FEET OF CONDUCTOR..
6 TRANSFORMERS WERE INSTALLED FOR A TOTAL OF 467 KVA AND 5 WERE
REMOVED FOR A NET GAIN OF 192 KVA ON THE SYSTEM.
RESPONDED TO 97 REQUESTS FOR CABLE LOCATES.
HAD 367 CONNECT ORDERS AND 216 DISCONNECTS FOR A TOTAL OF 583 .
THERE WERE 424 DELINQUENT ACCOUNT NOTICES WORKED AND 59 DELINQUENT
ACCOUNTS WERE DISCONNECTED.
THREE 45 ' POLES WERE CHANGED OUT IN CONJUNCTION WITH OUR POLE
REPLACEMENT PROGRAM AND ONE 45 ' POLE WAS INSTALLED UNDER NEW
CONSTRUCTION .
8 STREET LIGHTS WERE REPAIRED AND 1 STREET LIGHT WAS INSTALLED IN
THE SYSTEM.
EMPLOYEES ATTENDED MONTHLY SAFETY MEETING.
MONTHLY EMF READINGS WERE TAKEN .
rt ''m '
�r� s
September 9, 1993 s ,
Mayor and city council
dl� ranc '
Steven M. Hall, Director of Public, Works
�1I�7jEtt: "'VVV z.
y Monthly Reports
Enclosed are the monthly reports for the Public Work department'
for the' month of .,August,, 1993 .
sWL=XMMoRPT.
Enclosures
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ENGINEERING DIVISION
MONTHLY REPORT FOR:
AUGUST 1993
j1. Issued 20 Street Excavation Permits.
2. Issued 8 miscellaneous construction permits..
3. Issued 4 address change or assignment forms. .
4. Responded to 8 Certificate of Occupancy reviews'.
5. Completed 4 pre-applications for planning:adtions.'
6. Completed 3 "One-Stop" permit forms.
7. Performed field and office checks on 4 partition plats. -.
8. Performed field and office•checks on 1 subdivision plat.
;I 9. Reviewed plans and details for-the proposed public works building.
. 10. Prepared report on water rights pertaining to the Billings' property.
11. Operated traffic counters at several street locations.
- Main Street Mountain Avenue
-12. Performed the following work on the East
intersection:
a. contacted Electric Department regarding relocation of pole,.-'
b. contacted telephone company and cable t.v. company regarding relocation of .. .
utility closures,
c. prepared memo and report to Traffic Safety Commission regarding plans for
intersection, and
d. conducted topography survey of intersection.
i 13. Surveyed and set centerline monuments on.Mountain Avenue.from B Street to Hersey
Street.
14. Provided coordinate information and survey data to survey crews from B.P.A.
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Engineering Division Monthly Report for August' r
Page 2 - - _ (` 1 e�'4
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15. Continued digitizing tax lot maps into the computer.
16. Performed the following work on the Mountain Avenue Sewer
a. reviewed plans prepared by consultant,
b: met with engineers regarding pump specifications, and
C. completed specifications and bid documents.
17. ' Researched right of way deeds an d vacations on Nevada Street
18. Prepared report to the Traffic Safety Commission regarding Morton Street traffic
19. " Began work on designing a new slide gate for the"water filter plant s�ttlin9 pond
20 Performed the following Work on C1ear,Creek Subdivision:
4W
a. ' inspected work performed b contractor; _
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.b: acquirga;permit'for operations"in Fordyce Street.with Jackson County Public
Ir Works, and•
c. preparedl`payment release. f ,!
21: Reviewed plans and specifications for the South Valley Business park Subdivision-.",:'. -
22. Performed the following•work on`the Northwest Area Pump Station & Reservoir
'-Project: '
a. inspected work by contractor,
b. reviewed proposed changes in roof coating"and drain.rock,rand
c. prepared-progress payment no: 4:" t
" 23. Prepared cost estimate for the proposed improvement of Walnut Street- .:
24. . -Prepared petition,-maps,.and ownership lists foi the proposed vacation of a portion of
Patterson Street. '
25. Performed-the following work.on.the Railroad Village Subdivision Improvement"
Project:
a• continued computer mapping of contours and boundaries; and
b. continued improvement design.
f 26. Revised airport grant.app catio n and resubmitted to FAA.
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} Water Quality
Monthly Report
August, 1993
Water: i
Repaired 1 leak in City owned water mains.
Repaired 6 leaks in customer service and/or meter.
Repaired 1 ,TID leak.
Plugged off 8" TID line that was leaking.
Raised 3/4" water service and located boxes for contractor.
Changed out 15 water meters.
Changed out 2" water meter that wasn't working. :
Installed 30 3/4"new .water meters with hand valves.
Installed 3 customer hand valves and changed out 3 angle stops.
Repaired 2 fire hydrants. . -
Replaced fire hydrant at 2nd and A-streets.
Installed 3 211 water services and 1 4" water line.
•Installed 1 1" water service and removed existing 3/411_ service.
Installed 30 3/4" water services. E
Installed 8" water main on N. .Mountain for pre-paving.
Repaired drinking fountain at Black Swan.
Raised'valve boots at Holly and Idaho.
Flushed several hydrants in the system.
Started replacing the cat walk at Hosler Dam.
Worked at Water Plant replacing and repairing mixers.
Sewer: '
Installed 2 new 411 sewer laterals.
Installed new manhole and 8" sewer main at N. Mountain for pre-
paving.
Made 6 sewer line repairs.
Responded to 2 service calls.
Rodded 530 feet of- city mains using the .mechanical rodder.
Jet rodded 14 , 218 feet of city sewer mains using 47, 500 gallons
of water:
Miscellaneous:
There were 86 requests for utility locate calls.
There was 152 .46 million gallons of water treated at the Water..
Treatment Plant and 53 .81 million gallons of water treated at the
Waste Water Treatment Plant.
r Used 60 yards of 3/4" minus rock at various jobsites.
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SWEEPER
a cojj,R4ted',;126 yar d of debris
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' OP" _84 utility, Oca I,On requests L
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Continued sum ..2
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Graded.1,,,several, streets and a " _W fabric,- �i'Vds*- .1/!2f
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16', Removed-,the traffic island on Pak; Knoll
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a MIT,,,
anLpre=pa� c, � 3 'd from Ind iana 0.•C restview'p! from-Oark _to"Hil vie ;, ,Win sor, .
- I_.. 1 rod Woodland n Q% re 06
.f r6m. I n lan tb.'�P i 1 mer and Leonard ,,
3 Woodland, d a itain -_fr 0 n
ojR j�!:ospect
rMour
aver ,on th :Electric-ic. ep.
ana"Jor. e ,
T d' ndi. -d Van
D,6jj-,bLi�f, s _,yyean f, -eplacement,,on� 00
t d- L,tjdhs�-- of !,broken ,curbs or,�
2
tain','A'
od
o,;- Moun
a -d4,.'-.G,r'�h i t6�,'- S tons ana.
l f om Hiway 66 to Twin Pines'- . 563.94
Re Oak Knoll Dr.' r
surfaced
."Oak;
LET estvar^W fr_Qm Earl; to 2-
R A N S
2
i, T 0 R M,,
e 'storm Idir-ai'n-sys,
_�j od
Cleaned of f- catch; basins"
the S iskiyou path at ,Dl ay St,.
Repai'red'- severa drains on
. .: j "in 'on Indi I an:
pa 1L 'firo cen Istor-m.L ra
..e , . . ine is an-,:
A"7 St ' ' . 1 ,
' eth St.-.above . .This,
'k ,d drain on --1.. !
:a Repa c . .. - d
_A�n en,' storm.
— 'r . I ". , . to- 6erepiaFe.,,p
needs-3 that has rusted.,out .and pL stsej.i Vert 7
3:
t
!:0 SIGNS. t Granite
t d. -the posts an - ,
Adj'��sted* h't ' d:i'straigh straightened 7
signs L right he
42 A-new st'�'eet�.s,ign Clay,,.and.
al I�ri
S IYOU
irking signs. on Clay near, Sik' '.
43 R faded no. pz
' : Main 'i�t-"'M�BiPle-
N to ch�s.,from:zb ph sign:,on . 0 t-
,Tri me ran
rnm,_..end._o.f_-pa-VeMEn,
"NO-'PARKI,NG....'e'. . I ' ' -
.'-with, dc'366 _e,
e ,.wkth "NO PARK I NG.�,TH I S' SIDE OF- STREET_:—
46 Glen t ' an Grinite,St.
47 Also extended -the no. pay,-king, 1h• this vicinity Y
-rows-, Dr_�,f rnm.
48 U P.- t he,,.,F ilte r
f.ro"' i . � A
°D' Granitet;St.F to the City ,yards; severa'lkr hundred�q
P ,z i FdCth tdiihl w.,
&t. the;,
'd` W-parkingk. sigrv-on,' Wjnbur6-WAy
-at
z1Qhange
_Knaa asphalt
3 9
mg
t
a
a, mtk?atree-t'nigns and:..posts: Guan.toj uan
-Win66rn,-Way), .for, the;:Parks Dept. .1 -1
s3, i'Instal led 0ow-der '.coated: post
."NO' PEDEST
R 1.11A,
N
CROSSING"
sign at the
a" Handi-Ca"p r bet W een, ,the Pla z a and .E Mai n
"
Installed- -no, ,park-ingr signs .on.r Winburn,' Way" in Lithi4 Earl�
_ficjr (''*seder Reservox
Uri
a k. i r �'^, ./tt! �E � :3 r�_"A'•A'-^-----t3`<'---r^--�--°'-�--Y""',^. �; jyi
' MadeAITEN" sign If or cardboard at the; Fe-Cycle 'Centcr and irstalled:
2 �r n
z%�lns`ta7'e25mph sign and post .on fol'rnan a1 the FJx-Mart driveway. _
3 y dra='and instal led. ;'CROWSON. RD'._7 HEbIS01V_.WAY.'
` 4 Ezteh' 'pos'ts and changed 3 vandalized signs on blackoak : 2 - DEAD-.
5 .. ENDr.and;';1;':{,=.STREET. -
° t_and atop ,reign, drj_C10y at F ti,t.h.e _
� Repl coed "NO,STOPPING" signs an Will Dodge .Way
iFicked up,i•sevErai wood stoves for the 'Eneigy Conservation Dept. .
.rTrimrried trees, brush, and g'rass':on Van Ness from Oak to `Helman. '
12 ed of-' tyeaGer. pile,. -
" `f I1 1Pgd up'r,enta1 back hoe from Medford:.
'4 hir?Yed��roeks `for the Parks Dept. .at the lntersectaon o#. Glenview and
_for a Handi-Cap, parking area _
1B Cut, up and,hauled off large.Pine tr.ee ''blown .down in wind storm from
17r •,'upper.:.Cl'a Ito 6 St. yard Other similar-situations occured at 603 -
a �t+a' Cenaral grid `Laurel , ark d- on 0.1'env,3ew.„Dr
, ^. .
1° t<;Ha`uled. tree limbs and trash' due to' wind storm from ' 9'. St. yard to the
° dump
',`: - .ings road ;twice.._a dsy,.;.for.'mRSt.:n.fhe` maoth._fsr_ Sewre.r_ .givb
while they, hauled slydge.
Placed absorbant rnateria'1 on .oil spill at Greshgm- and Auburn-,
pirperi in 1Q_gal"S. of taco.-coat from":Morgan,Q11 ,3n White City._= .
j_d ' Cut down brush on Sis{ iyou at Bellview and blackberries and brush on,
l> Wightmary"at; E ' Maim; far' vision clearance
_ City property at . the._cgrne.r ea�SliSta,.and G1en.view ,____, __
Painted..-20 ft. of curb yellow at the intersections of Church and High
9 and .Granite and High.
3O I :. . -W,i.l e. -
nLl. brush. on Prim_at_ y- .aGd ,uzk` T,1.LG
Removed 3 :frees from Ashland Cr. "behind 755 0aknSt. . - .
32 k ` Hired `a icon tractor to "remove all .the.-c,ross-walks and .arrows in the. Down
'` wn`*=rPa--d�1e_�-to, faulty pain.t..`.Suppled 2. .empinyees for__traf_fic_cnctt'rs�h
134 " Removed-•.'cross-walks on Siskiyou Blvd .' due to' faulty application of. 3-M ',:
' mater.ial ,.""
e City proper.ty...at-the-east;,"end-..o-t_C�nes_tview.._D.r. ._..__.
9n�z Ficked,YUp ;816'"gals. of tack-coat from Morgan;,0i1 .'.in White, City. .- -~
{3gz 3t�; Insta3,3ed chipper, bin on St. `"5 for the ;Cemetery, Dept. .
-3"_Cat- .to . the_.g ran ite__pi't.:and-_.did`cnme mairitenance_work__..^_, . _
Cut "asphalt'and dug, 4-4 ft. . holes 'at' the. Re-Cycle' Center. .
41 Cleaned -
up equipment and "facilities on.' a', weekly, basis.
elcLmnathLy_aafety: meeting: _ _
43 -
44I
WI
41i ..... .... .. ._.-. -..t-.-ice-. ._._,..... «.-.-. - t._P.
47
t
4B I .I
49 y via.\re ��`LT...���\ v •)t iv —� t ° - t
Y^\L i S.��l @e( Vl 1 • t 1 ^} 1' k7 Y
i e
144 M-MCk
e
hs ; d .
-�
rJT rti � .pswr }Yr.
t OyN�z; thx �.5r}•f�3�CT, x `r - •rn � + r r - 7t ks,,~� '� r .' {�a �_ f �',+��{-��f�
1 ryyry��r t }r yG f p.: �, -.✓ .`"�Y r-C i' 1 S-- < ✓.'
4.ea City of -Ashland
�, tx5�' Fleet M"a3ntenance -
e cso , August, 1993 ,keport :
Ni
I io
I„ 3 mechanics completed work on 140 wort orders for various types' ofi City '
fff
[:ts equipment .'and vehicles '
t13 .-
� �T r ;With the new numbbring system in, efifiect, worl '.orders will . no longer be t
+v i
t�18 , epoYt d on -an individual";depar,tment ;or division-basis
IIII
't7
7.
,s y he emergency, generators at City Hall and the'Civsc`Center: were. manuallsy }"
or=w*Y 'tested; on a weekly 'basis
I �tiY yS
1
I and M certificates issued for the month 0
4?A 11
127 C.�d' £ u, .>.•q(�". ..<. ..... �___. .__. _._1v_'_r..:.
t20
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T 1175 E. MAIN S7 ASHLAND, OREGON 97520 Phone(503)482-5211
y 0
�F,o4R7MEN�
GARY E. BROWN September 9, 1993
Chief of Police
TO: Mayor and Council
FROM: Gary E. Brown, Chief of Police
SUBJECT: Liquor License Application
Application has been received from ANTHONY WORTHINGTON
dba/PIZZA HUT for a CHANGE OF OWNERSHIP LIQUOR license, for' an
ESTABLISHMENT. located at 2220 HIGHWAY 66, ASHLAND.
A background investigation has been completed on the applicant
and approval of this application is recommended.
DAY N BARNARD
POLICE CAPTAIN
MC:kmh
a
.<.'
STATE OF OREGON Return To:
APPLICATION OREGON LIQUOR CONTROL COMMISSION
GENERAL INFORMATION
A non-refundable pr foessing fee is assessed when you submit this completed form to the Commission(except for Druggist and Health Care Facility
Licenses).The filing of this application does not commit the Commission to me granting of the license for which you are applying nor does it permit you
to operate the business named below.
(THIS SPACE IS FOR OLCC OFRCE USE) (THIS SPACE 15 FOR CRY OR COUNTY USE)
Application is being made for NOTICE TO CRIES AND COUNTIES:Do not Consider this applies-
' ❑ DISPENSER,CLASS A El Add Partner tlon unless It has been stamped and signed at the left by an OLCC
❑ DISPENSER,CLASS B ❑ Additional Privilege representative.
❑ DISPENSER,CLASS C ❑ Change Location THE CITY COUNCIL, COUNTY COMMISSION,OR COUNTY
[I PACKAGE STORE Change Ownership CITY OF ASHLAND
RESTAURANT Change of Privilege COURTOF
❑ R ❑RETAIL MALT BEVERAGE ❑ Greater Privilege (Nom.of Gry or cmeta)
❑ SEASONAL DISPENSER ❑ Lesser P i ' gg 1 RECOMMENDS THAT THIS LICENSE BE: GRANTED
❑ WHOLESALE MALT
BEVERAGE 8 WINE a�y
El WINERY "r �i. 2;7 �9J DENIED'
OTHER' J'Jil DATE
Oregon BY
`(L fL-nr...,. . TITLE
CAUTION: If youi pardon of this business depends on your receiving a liquor license,OLCC Cautions you not to purchase,remodel.or
start Construction until your license is granted.
1. Name of.Corporation, Partnership,or Individual Applicants:
1) PIZZA HUT OF OREGON,.INC. 2)
3) 4).
5) 6)
(EACH PERSON USTEO ABOVE MUST FllE aN IlIDIVIWAL HISTORY AND A FlNANCIAL aTATEMENq
2. Present Trade Name PIZZA HUT
3. New Trade Name N/A Yearflled
wee Corporation Cpnml»loner
4. Premisesaddress 2220 Highway 66, Ashland, Jackson OR 97520-1406
(Number.Sheet.Rural Rpate) (Cif» (County) (State) Of)
5. Business mailing address Pn Brix 783186 wi rAVra 1rc A777N—il A6
(P.O.Spar Number,Sure.Rural Route) (Gryl (Shat W p)
6. Was premises previously licensed by-OLCC? Yeses No_ Year 1992
7. If Yes,to whom: a=eradn PHePn nn.,n1 p-...♦ rr.p Typeoflieense: oes•=•�
S. Will you haves manager: Yeses No_ Name Tony Worthington
(Mangler mine rill out lndmdun Hmory) N/A
9. Will anyone else not signing this application share in the ownership or receive a percentage of profits or bonus from the
business? Yes_ No-y,)_
10. What is the local governing body where your premises is located? City of Ashland
(Nang of Cry or County)
11. OLCC representative making investigation may contact: Eric Christensen
(Name) - - Gain
7020 Kell Center Pkwy, 8142, Pleasanton, CA 94566 510/426-3110 ext 2125 - business
(ACdn») (Tel.No.—Mme,bualna»,meapel
CAUTION: The Administrator of the Oregon Liquor Control Commission must be notified if you are contacted by anybody offering to
influence the Commission on your behalf.
PIZZA HUT OF OREGON, INC.DATE 6/16/93
//////���� qq��
Applicant(s)Signature 1) e-L C A.1O
(In case of corporation,duly
authorized officer the.ao0 2) Ter a J. o11,.President
3)
d)
5)
Orisinal-
Loal Government 6)
Form a45.5J0a (3-90)
�rN TT Southern Oregon
1 W�1 Regional Economic Development, Inc.
t
132 W. Main,Ste. 101
Medford, OR 91501-2746
(503)773-8946
(503)479-2502
Fax: 779-0953
August 9 , 1993
SO-R9 DI Board Members , Designated Alternates and Member
Municipalities
RE : Quarterly Report - April thlu June 1993
Dear Sirs :
The Fourth Quarter (April thru June) heralds what will be
the start toward refocusing of our economic development and
recruitment activities in line with our mission statement . Our
former Executive Director resigned in April with that position
being filled by an Interim Director until a permanent replacement
is selected which is expected shortly. - During this time , and
partly as a result of an Economic Forum sponsored by the
Bedford/Jackson County Chamber of Commerce, a re-defining of our
role and the Chambers ' of Commerce roles is in process . This
should enable all of us to work together more efficiently and
without duplication of effort .
At our annual meeting our treasurer presented a budget that
reflected a sizable deficit based on known revenue sources and
maintaining all programs and staff at current levels . Your boards
is weighing the options available to us to bring our expenditures
in line with expected revenues .
Since--el
';t
" Alvin H/ Thelin
Executive Director
Underwriters
A&B Propenics Coldaell Banker/IMran Taylor,Inc Kosmatka,Formally&Co.,CPAs Pacific Poxxr&Light Co. Southern Oregon Stare College
Ashland,City of Cutler&Company,Inc Lithia Auto Centers Red Lion Hotels&Inns TCI West,Inc Cablevision
Bank of America Evergreen Federal Savings&Loan Marquess&Assoc,Inc Rogue Community College U.S.Bank
Batur Construction Co. First Interstate Bank of Oregon,N.A. Consulting Engineers Rogue Valley Matter US WEST Communications
Bear Creek Corporation Grams Pus.City of Medford,City of Rogue Waste Systems,Inc. United Telephone Company
Burrill Real Estate Co. Jackson County Medford Mail Tribune S&B lames Construction Co. WP Natural Gas
Eugene F.Burrill Lumber Co. The Job Council Mountain Title of Jackson County Western Bank
Central Point.City of Josephine County
SO—RED=
QLJAE2TERL.Y REPORT
( Fourth Quarter)
During this past quarter the Clinton Forest Plan was
unveiled. The plan as currently proposed not only continues but
accelerates the problem of the wood products industry with a very
small proposed allowable cut when compared to historic cuts .. , As
a part of the Clinton plan, there is a .proposed Northwest
Economic Adjustment Initiative aimed at providing assistance to
the Spotted Owl affected areas of Western Oregon, Western
Washington and Northern California . SO-REDI/SOEDD staff are
participating in meetings involving the various federal agencies
where plans are being developed to assist local communities in
how to effectively access these special funds within the very
short deadlines in place .
We continue to have considerable interest shown in our area
by out-of-state companies looking to relocate or expand. we are
currently working with eight different out-of-state companies
that are considering re-locating here . Two of these are DCS, who
has committed in Grants Pass , and the other, Ken Roberts Company,
has purchased property in Grants Pass but plans are not
completely finalized. In addition to. this , we are working with
eleven local firms t.o assist in various ways with their expansion
needs or in three cases , retaining them in our area .
a
Beaver Lec-Tronics (BLT) , who .moved into expanded facilities
earlier this year, recently reported total employment of 200 - an
increase of 60 this past year . Aglo Plastics has their new
facility under construction . Sharps Tarps is under construction
with completion scheduled for October and expect to add about 20
additional staff at that time . The second phase of the Public
Market Place in Grants Pass is scheduled to start in September .
Construction activity continues at a record pace in the City
of Medford for the 6 months ending June 30, with 1 , 497 building
permits issued with a total valuation of $61 , 607 , 283 . 00 . This
compares very favorably with the same period in 1992 when 1 , 359
permits were issued with a valuation of $32 , 054 , 660 . 00 . For
Jackson County, including Jacksonville, Gold Hill , Shady Cove and
Butte Falls, the first six month totals for 1992 were 1, 118
permits for $25 , 275 , 153 . 00 and for 1993 1 , 127 permits for
$30 , 074 , 861 . 00 . For the City of Grants Pass six month total
permits were 191 for $12 , 913 , 331 . 00 and 1993 permit totals were
186 for $11 , 748 , 506 . 00 . For Josephine County, the value of
permits issued in 1992 were $15 , 083, 526 . 00 and for 1993
$17 , 471 , 485 . 00 . I think this reflects a very positive picture
for the construction activity taking place this year .
a of AS!/�y:'
- Memorandum
-4E6GA
September 16, 1993
ED: Mayor and City Council
�rL1T[I: Rob Winthrop
Affordable Housing provisions
You should have a request by Lowell and Pamela Jones in your
packet to drop or modify the city' s affordability resale
restrictions as applied to housing provided under the density
bonus program. I urge you not to weaken this provision. This is
an important component of our affordable housing program.
Lowell and Pamela Jones
P.O. Box 959
Ashland , OR 97520
482-7080
September 6 , 1993
City Council Members
City Hall
20 E. Main
Ashland , OR 97520
Dear City Council. :
We would like to bring to your attention some problems that
we have with the most recent draft of the City of Ashland
Affordable Housing Resale Restriction and Option to Purchase
Agreement, dated September 3 , 1993 . While it is helpful that
the City has relaxed the density standards and deferred the
Systems Development Charges for Affordable Housing , we don ' t
believe this gives the City the right to put price controls
on private property . To put it simply , we feel. that `he
City ' s return should be equal to its investment .
These are the facts as we see them in our attempt to
purchase 'a home in the Clear Creek Development . First of
all , the home is being made affordable by its small size ;
900 sq. ft . for a family of four'. The small lot size has
been made even smaller by placement of a five ft . park strip
between the sidewalk and curb , which takes up approximately
i0% of our lot . The house has no extra features . It has low
cost fixtures and will not be landscaped or completely
fenced . In addition to the purchase price , we are being
required to join a Homeowner ' s Association . at $200 down and
$12 .50 per month , which dictates the completion of the
landscaping and fencing within one year at an estimated cost
of $1500 . We also must pay a construction loan fee of
approximately $2 , 000 .
All of the above brings the total cost of our 900 sq . ft .
home to approximately $90 , 000 in the first year . This works
out to nearly the same price per square foot that homes are
selling for in the neighboring Mill Pond Development . These
are 1200 to 1500 sq . ft . homes that have many more
amenities . So , what ' s really making our home affordable , is
its small size and lack of extras .
In order to buy this Affordable Home we must pay $9 , 000 down
and approximately $600 per month. The City , on the other
hand, has deferred the Systems Development Charge of
approximately $2800 (a sleeping second mortgage which earns
6% interest) , and relaxed the density standards from 30 lots
to 32 , costing the City nothing . We do riot feel that the
City ' s small investment , a deferral of payment which equals
less than 3% of the total cost, entitles it to restrict the
resale price and claim our home as " . . . a valuable community
resource. . . " as stated in paragraph C, Recitals of the
Resale Restriction Agreement . To be frank , we do not think
that these price controls are legal , certainly they are not
fair .
If the City wants to control housing_ costs in Ashland then
it needs to make a more substantial investment . For example ,
buy land for housing and work with developers and financial
institutions to establish a City-sponsored Affordable
Housing Program that the City can control . In the meantime ,
deferring the System Development Charge and relaxing the
density standards without Resale Restriction seem like
simple , straightforward ways to help make housing more
affordable in Ashland .
Si! �cer � `,�
�vx l l id,
Lowell Pamela Jones
cc . Cathy Golden
Paul Nolte
Brian Almqu.ist
John McLaughlin
Dick Wanderscheid
Wl�.
CITY OF ASHLAND CITY HALL
� .
ASHLAND,OREGON 97520
telephone(wde503)482-3211 .
September 14, 1993
Lowell and Pamela Jones
Post Office Box 959
Ashland, Oregon 97520
1
Dear Mr. and Mrs. Jones:
This is in response to your September 6 letter to the Ashland City Council
members concerning the draft Affordable Housing Resale Restriction and Option to
Purchase Agreement. The version to which you referred is the latest in a series of
proposed agreements which have been developed over the last four to six weeks.
Ttie proposed agreement is based on one which is used in Marin-County, California
and has been adopted by the City for use in Ashland's Affordable Housing
Program. We have been working on revising these drafts based on input from
prospective purchasers like yourself, from the developer and from various City
Staff. The agreement has been revised a number of times and we feel we are
getting very close to an agreement which balances the interest of the purchasers,
the developers and the City. This is a very difficult balancing act and probably will
result in an agreement which involves trade-offs between all these people involved.
The City of Ashland unanimously adopted the Affordable Housing in Ashland report
in 1990. This report had a section on "Guaranteeing Affordability" which stated
"that the benefits granted for affordable housing should not be short-lived but
continue to provide sufficient housing in the affordable pool." It is this adopted
policy decision that we are implementing with this proposed resale agreement.
The proposed agreement does not allow a windfall profit, but does allow the
purchasers to gain an increase in sale price based on increases in the consumer
price index. Also, any down payments and equity will,be returned to the original
purchaser. This seems to be far better than any rental situation where no equity is
gained and the tax benefits of interest payments are not present. While.we agree
with much of your analysis of the situation, we must remind you that this is a
voluntary program where all participants will be free to choose as to whether they
want to purchase homes encumbered by this agreement.
We appreciate your Interest and input in this process. However, we hope you
understand and also appreciate our position on this issue.
Sincerely,
John McLaughlin
Planning Director
RJW/sa
cc: Dick Wanderscheid, Conservation Manager
Paul Nolte, City Attorney
City Council Members
r
CITY OF ASHLAND
OREGON Sr4rF co
�N
of Asy
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FINANCIAL REPORT
For the twelve months ended June 30, 1993
; s . . o . OPmorandum .
4EG0� September 14 , 1993
p
1G1(1� Mayor and City Council
ram: -Jill Turner, Director of Finance
Financial Report for June 30, 1993
7 Attached is the June 30, 1993 Financial Report for the City
of Ashland. It does not include the Hospital or Parks and
Recreation Commission reports, which were released to their
respective boards and commissions. The Audited Financial
Statement should be ready for review the first of November.
Coopers and Lybrand has completed their audit field work.
Unaudited balance sheets, Expenditure and Revenue reports
are available for review in the Finance Office.
Budgetary Compliance The first 21 pages are the Statement
of Resources and Expenditures for the year ending June 30,
1993 . The statements are prepared on the budgetary basis of
accounting. The expenditures are listed in the same classi-
fications as the adopted budget, therefore showing budgetary
compliance. Budgetary compliance slipped this year, since
over expenditures occurred in the Street, Water, Sewer and
Capital Improvement funds.
Trends Page 22 is a summary of the first 21 pages. This
summary shows that the City collected 98 percent of budgeted
resources. Revenues increased eight percent in total.
Taxes and Charges for Services increased $496, 077 and
$1, 502 , 844 respectively, or 12 percent each. Interest
earnings dropped $178, 934 or 28 percent.
Personnel cost increases moderated to four percent during
1992-93 , while materials and service costs increased eleven
percent. Capital outlay more than doubled due to the North-
west Pipeline Project and the purchase of Mount Ashland Ski
Area. The large debt service increase was due to the 1984
Advance Refunding call provision. The unappropriated ending
fund balance dropped $1, 572 , 674 .
Carryover Analysis This schedule on page 23 is again pre-
pared on the budgetary basis of accounting and does not
include the Hospital and Parks and Recreation funds. The
first column show the Actual carryover at June 30 , 1993 .
The second column is a measure of the gain or loss (net
income in private business) during the entire fiscal year.
It is a measurement of whether the fund is better off now
than at June 30, 1992 .
it
The third column shows the gain or loss on a two year basis. over
all, the City spent $1, 609 , 897 more than it received in 1992-93 .
This number adjusted for the Water Bond Project, Advance Refund-
ing and Ski Ashland transactions, shows a loss of $265, 482 . This
same number on a two-year basis shows a loss of $494 , 993 .
General Fund The General fund performed much better than expect-
ed. on a two-year basis the general fund balance (combined with
the Police Serial Levy fund and Emergency 911 fund) has increased
$160,715 to $553 , 398 . This is slightly above the previous all
time high balance of $542, 000 at June of 1989 . The present fund
balance is equal to 9 . 6 percent of the 1993-94 budget and very
close to our. target.
Street Fund The Street fund carryover balance dropped $113 , 937
over the past two years. This trend is expected to continue as
shown in the three year budget document. This is due to State
gas tax revenues not keeping pace with inflation.
Water Fund The Water fund operation shows a break-even year in
1992-93 and a two-year loss of $183 , 850 . This is somewhat
misleading because of a one-time transfer of $148 , 000 from the
CIP account during the 1992-93 year. Property taxes are paying
for a portion of the 1992 Water Bond debt. October 26 has
tentatively been scheduled as a study session to review water and
sewer rates. The Northwest Reservoir and Pipeline Project is
coming in under budget.
Sewer Fund The Sewer fund shows a one year gain of $53 , 000 which
is again misleading. Included as a resource is a $250, 000 short
term loan used to pay for the digester roof. .
Electric Fund The Electric fund lost $226, 552 during 1992-93 .
Electric rates were raised in July of 1993 and will be reviewed
again this fall.
Cash and investments Page 24 is a listing of cash and invest-.
ments by type and holder of the investment. Page 25 is a listing
of cash and investments by fund. Cash and investments have
dropped sharply in the last year as shown on the graph below.
The Cash and Investments graph which follows breaks ownership
into four categories. The first is the City which is dropping,
the second is Ashland Community Hospital which decreased slight-
ly, Parks and Recreation which remained steady and the fourth is
the cash from the Water Bond sale and the Ski Ashland Trust fund.
Total Cash and Investments
16
14
12
10
a'
y
a
6 i
............ » s
2 _ € .............
0
6-88 6-89 6-90 6-91 6-92 6-93
®City -Hospital m Parks ®WaterOC Ski
Summary Although the City maintained its overall financial
position during 1992-93 , continuing this trend will be difficult.
Even with our diverse revenue structures, Ashland is not immune
to the overall national economy and federal and state mandates. .
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
GENERAL FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 155,000 339,208 -184,208 218.84%
---------- ----------- ----------
TAXES 3,928,000 3,993,882 -65,882 101.688
LICENSES AND PERMITS 311,000 279,902 31,098 90.008
INTERGOVERNMENTAL REVENUE 362,100 401,603 -39,503 110.918
CHARGES FOR SERVICES 50,000 72,956 22,956 145.918
FINES AND FORFIETURES 222,700 256,518 -33,818 115.198
INTEREST ON INVESTMENTS 15,000 24,148 -9, 148 160.998
MISCELLANEOUS REVENUES 69,000 64,900 4,100 94.068
OPERATING TRANSFERS IN 21,000 11,119 9,881 52.958
--------- ----------- ----------
TOTALS 5,133,800 5,444,236 -310,436 106.058
EXPENDITURES
HUMAN RESOURCES - 74,310 73,595 715 99.048
ECONOMIC DEVELOPMENT 241,380 241,219 161 99.938
DEBT SERVICE 110,000 107,802 2,198 98.008
OPERATING TRANSFERS OUT 68,000 59,000 9,000- 86.768
OPERATING CONTINGENCY 153,320 0 153,320 .008
POLICE 2,080,080 2,023,257 56,823 97.278
MUNICIPAL COURT 144,230 140,296 3,934 97.278
FIRE 1,504,750 1,499,302 5,448 99.648
SENIOR PROGRAM 166,910 164,694 2,216 98.678
COMMUNITY DEVELOPMENT 590,820 581,677 9, 143 98.458
------- ----------- ----------
TOTALS EXPENDITURES 5,133,800 4,890,842 242,958 95.278
--------- ----------- ----------
ENDING FUND BALANCE 0 553,394 -553,394 * .008
r
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
CEMETERY FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 41,000 40,387 613 98.50%
---------- ----------- --------- .
TAXES 143,850 148,605 -4,755 103.318
CHARGES FOR SERVICES 42,650 36,603 6,047 85.82%
INTEREST ON INVESTMENTS 3,000 1,853 1,147 61.778
MISCELLANEOUS REVENUES 0 2,710 -2,710 .008
OPERATING TRANSFERS IN 45,000 26,930 18,070 59.848
__________ . ___________ __________
TOTALS 275,500 257,088 18,412 93.328
EXPENDITURES
PERSONAL SERIVCES - 98,950 80,322 18,628 81.178
MATERIALS AND SERIVCES 114,260 107,663 6,597 94.238
CAPITAL OUTLAY - 18,000 16, 550 1,450 91.948
DEBT SERVICE 2,600 1,009 1,591 38.818
OPERATING TRANSFERS OUT 500 500 0 100.008
OPERATING CONTINGENCY 15,000 0 15,000 .008
---------- ---------- ----------
TOTALS 249,310 206,044 43,266 82.658
---------- ----------- ----------
TOTALS EXPENDITURES 249,310 206,044 43,266 82.658
__________ ___________ __________
ENDING FUND BALANCE 26,190 51,044 -24,854 194.908
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
. (BUDGETARY BASIS)
For the twelve months ended June 30, 1993
BAND FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 38,000 40,610 -2,610 106.878
---------- ----------- ----------
TAXES 42,500 44,608 -2, 108 104.968
INTEREST ON INVESTMENTS 1, 500 1,782 -282 118.808
MISCELLANEOUS REVENUES 0 400 -400 -.008.
---------- ----------- ----------
TOTALS 82,000 87,400 -5,400 106.598
EXPENDITURES
PERSONAL SERIVCES 4,000 3,247 753 81.178
MATERIALS AND SERIVCES 48,280 44,869 3,411 92.938
OPERATING CONTINGENCY 1,720 0 1,720 .008
TOTALS 54,000 48,116 5,884 89.108
---------- ----------- ----------
TOTALS EXPENDITURES 54,000 48, 116 5,884 89. 108
---------- ----------- ----------
ENDING FUND BALANCE 28,000 39,284 -11,284 140.308
3
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
EMERGENCY 9-1-1 FUND
BUDGET ACTUAL VARIANCE %
RESOURCES
WORKING CAPITAL CARRYOVER 9,200 26,361 -17,161 286.53%
---------- ----------- ----------
INTERGOVERNMENTAL REVENUE 53,400 41,334 12,066 77.408
INTEREST ON INVESTMENTS 900 713 187 79.22%
OPERATING TRANSFERS IN 9,000 ,0 9,000 -.00%
---------- ----------- ----------
TOTALS 72,500 68,408 4,092 94.368
EXPENDITURES
PERSONAL SERIVCES 42,910 42,203 707 98.358
MATERIALS AND SERIVCES 2,7,590 - 26,205 1,385 94.98%
CAPITAL OUTLAY 2,000 0 2,000 .00%
---------- ----------- ----------
TOTALS 72,500 6.8,408 4,092 94.36%
---------- ----------- ----------
ENDING FUND BALANCE 0 0 0 * .00%
y
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY. BASIS)
For the twelve months ended June 30, 1993
STREET FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES '
WORKING CAPITAL CARRYOVER 80,000 213,929 -133,929 267.418
---------- ----------- ----------
TAXES 376,900 385,995 -9,095 102.418
INTERGOVERNMENTAL REVENUE 763,200 731,221 31,979 95.818
CHARGES FOR SERVICES 390,500 367,471 23,029 94.108
INTEREST ON INVESTMENTS 11,600 6,075 5,525 52.378
MISCELLANEOUS REVENUES 2,000 16,407 -14,407 820.358
OPERATING TRANSFERS IN 0 6,703 -6,703 .008
------- ----------- ----------
TOTALS 1,624,200 1,727,801 -103,601 106.388
EXPENDITURES
PERSONAL SERIVCES 503,590 476,771 26,819 94.678
MATERIALS AND SERIVCES 958,740 962,208 -3,468 100.368
CAPITAL OUTLAY 101,000 93,516 7,484 92.598
DEBT SERVICE 15,500 15,003 497 96.798
OPERATING TRANSFERS OUT 20,000 20,000 0 100.008
OPERATING CONTINGENCY 25,370 0 25,370 .008
---------- ----------- ----------
TOTALS 1,624,200 1,567,498 56,702 96.518
---------- ----------- ----------
ENDING FUND BALANCE 0 160,303 -160,303 * .008
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
AIRPORT FUND -
BUDGET ACTUAL VARIANCE %
RESOURCES
WORKING CAPITAL CARRYOVER 10,000 8,494 1,506 .84.94%
--------- ----------- ----------
CHARGES FOR SERVICES - 116,900 95,612 21,288 81:79%
INTEREST ON INVESTMENTS 600 369 231 61.508
MISCELLANEOUS REVENUES 0 1,066 -1,066 ..008
----------- ----------
TOTALS 127,500 105,541 21,959 82.78%
EXPENDITURES '
PERSONAL SERIVCES 20,000 12,327 7,673 61.638
MATERIALS AND SERIVCES 70,500 60,801 9,699 86.248
CAPITAL OUTLAY 13,000 . 3,975 9,025 30.588
OPERATING TRANSFERS OUT 20,000 20,000 0 100.008
OPERATING CONTINGENCY 4,000 0 4,000 .008
---------- ----------- ---------- .
TOTALS 127,.500 97, 103 30,397 .76.16%
---------- ----------- ----------
ENDING FUND BALANCE 0 8,438 -8,438 * .00%
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
CAPITAL IMPROVEMENTS FUND
BUDGET ACTUAL VARIANCE %
RESOURCES
WORKING CAPITAL CARRYOVER 687,200 828,240 -141,040 120.52%
---------- ----------- ----------
TAXES 14,500 14,525 -25 100.17%
INTERGOVERNMENTAL REVENUE 0 28,967 -28,967 .00%
CHARGES FOR SERVICES 141,000 186,458 _ -45,458 132.24%
ASSESSMENT PAYMENTS 280,000 86,866 193, 134 31.02%
INTEREST ON INVESTMENTS 36,500 33,115 3,385 90.73% -
MISCELLANEOUS REVENUES 48, 110 94,934 -46,824 197.33%
OPERATING TRANSFERS IN 677,000 20,000 657,000 2.95%
__________ ___________ __________
TOTALS 1,884,310 1,293, 105 591,205 68.62%
EXPENDITURES
PERSONAL SERIVCES 1,000 0 1,000 .00%
MATERIALS AND SERIVCES 50,000 61,687 -11,687 123.37%
CAPITAL OUTLAY 1,212,000 672,221 539,779 55.46%
DEBT SERVICE 400,000 0 400,000 .00%
OPERATING TRANSFERS OUT 6,000 . 161,205 -155,205 2,686.75%
OPERATING CONTINGENCY 120,000 . 0 120,000 .00%
__________ ___________ __________
TOTALS 1,789,000 895, 113 893,887 50.03%
__________ ___________ __________
TOTALS EXPENDITURES 1,789,000 895, 113 893,887 50.03%
__________ _ __________
ENDING FUND BALANCE 95, 310 397,992 .-302,682 417.58%
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
HOSPITAL IMPROVEMENTS FUND
BUDGET ACTUAL . VARIANCE _ %
RESOURCES
WORKING CAPITAL CARRYOVER 424;000 428,424 -4,424 101.04%
---------- ----------- ----------
INTEREST ON INVESTMENTS 26,000 19,341 6,659 74.398
OPERATING TRANSFERS IN 247,630 0 247,630 .008
---------- ----------- ----------
TOTALS 697,630 447,765 249,865 64. 18%
EXPENDITURES
CAPITAL OUTLAY 697,630 0 697,630 .00%
---------- ----------- ----------
TOTALS _ 697,630 0 697,630 .00%
ENDING FUND BALANCE 0 447,765 -447,765 * .00%
Cj
/j
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
BANCROFT BOND FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 425,000 434,959 -9,959 102.348
---------- ----------- ----------
ASSESSMENT PAYMENTS 250,000 303,198 -53,198 121.288
INTEREST ON INVESTMENTS 25,000 18,994 6,006 75.988
---------- ----------- ----------
TOTALS 700,000 757,151 -57, 151 108.168
EXPENDITURES
DEBT SERVICE 445,000 349,883 95, 117 78.638
OPERATING TRANSFERS OUT 5,000 0 5,000 .008
---------- ----------- ----------
TOTALS 450,000 349,883 100,117 77.758
---------- ----------- ----------
TOTALS EXPENDITURES 450,000 349,883 100, 117 77.758
---------- ----------- ----------
ENDING FUND BALANCE 250,000 407,268 -157,268 162.918 -
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
GENERAL BOND FUND
BUDGET ACTUAL VARIANCE 8 '
RESOURCES
WORKING CAPITAL CARRYOVER 123,500 121,699 1,801 98.548
__________ ___________ __________
TAXES 115,000 119,307 -4,307 103.758
INTEREST ON INVESTMENTS 16,900 6,932 9,968 41.028
OPERATING TRANSFERS IN 341,600 335,000 6,600 98.078
__________ ___________ __________
TOTALS 597,000 582,938 14,062 97.648
EXPENDITURES
DEBT SERVICE 345,000 342,233 2,767 99.208
OPERATING TRANSFERS OUT 88,000 88,000 . 0 100.008
__________ ___________ __________ -
TOTALS 433,000 430,233 2, 767 99.368
---------- ----------- ----------
TOTALS EXPENDITURES 433,000 430,233 2,767 99.368
__________ ___________ __________
ENDING FUND BALANCE 164,000 152,705 11,295 93.118
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
DEBT SERVICE FUND
BUDGET ACTUAL VARIANCE %
RESOURCES
WORKING CAPITAL CARRYOVER 113,400 107,521 5,879 94.82%
---------- ----------- ----------
INTEREST ON INVESTMENTS 6,000 10,247 -4,247 170.78%
MISCELLANEOUS REVENUES 9,700 . 6,225 3,475 64.-18%
OPERATING TRANSFERS IN 136,000 26,000 110,000 19.128
---------- ----------- ----------
TOTALS 265,100 149,993 115,107 56.58%
EXPENDITURES
DEBT SERVICE 151,000 44,677 106,323 29.59%
---------- ----------- ----------
TOTALS 151,000 44,677 106,323 29.598
---------- ----------- ----------
TOTALS EXPENDITURES 151,000 44,67.7 106,323 29.59%
---------- ----------- ----------
ENDING FUND BALANCE 114, 100 105,316 8, 784 92.30%
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
ADVANCE REFUNDING BOND FUND
BUDGET ACTUAL VARIANCE %
RESOURCES
WORKING CAPITAL CARRYOVER 1,368,000 1,359,834 8, 166 99.40%
---------- ----------- ----------
INTEREST ON,INVESTMENTS 132;000 152,606 -20,606 115.61%
OPERATING TRANSFERS IN 2,128,000 2,111,680 16,320 99.238
---------- ---------- ---------
TOTALS 3,628,000 3,624, 120 3,880 99.89%
EXPENDITURES
MATERIALS AND SERIVCES 37,000 35,297 1,703 95.408
DEBT SERVICE 1,532,400 1, 530,801 1, 599 99.908
OPERATING TRANSFERS OUT 22,600 11, 119 11,481 49.20%
---------- ----------- ----------
TOTALS 1,592,000 1,577,217 14, 783 99.07%
---------- ----------- ----------
TOTALS EXPENDITURES 1,592,000 - 1,577,217 14,783 99.078
---------- ----------- ----------
ENDING FUND BALANCE 2,036,000 2,046,903 -10,903 100.54%
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
HOSPITAL BOND FUND
BUDGET ACTUAL VARIANCE %
RESOURCES -
WORKING CAPITAL CARRYOVER 4,200 4,469 -269 106.40%
---------- ----------- ----------
INTEREST ON INVESTMENTS 250 37 213 14.808
OPERATING TRANSFERS IN 144,150 139,764 4,386 96.968
---------- ----------- ----------
TOTALS 148,600 144,270 4,330 97.09%
EXPENDITURES
DEBT SERVICE 148,600 144,270 4,330 97.098
---------- ----------- ----------
TOTALS 148,600 144,270 4,330 97.098
ENDING FUND BALANCE 0 0 0 * .008
13 .
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
WATER FUND
BUDGET ACTUAL- VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 2,360,000 2,475,952 -115,952 104.918
---------- ----------- ----------
INTERGOVERNMENTAL REVENUE 0 2,000 -2,000 .008
CHARGES FOR SERVICES 2,029,000 - 2,001,406 27, 594 98-.648
INTEREST ON INVESTMENTS 78,000 76,429 1,571 97-.998
MISCELLANEOUS REVENUES 51000 13,.995 -8,995 279.908
OPERATING TRANSFERS IN 0 148,502 -148,502 .008
---------- ----------- ----------
TOTALS 4,472,000 4,718,284 -246,284 105.518
EXPENDITURES
PUBLIC WORKS
PERSONAL SERIVCES 828,350 811,637 16,713 97.988
MATERIALS AND SERIVCES 836,500 846,802 -10,302 101.238
CAPITAL OUTLAY 2,143,010 1,273,036 869,974 59.408
DEBT SERVICE 5,200 4,723 477 90.838
OPERATING TRANSFERS OUT 260,000 260,000 0 100.008
OPERATING CONTINGENCY 150,000 0 150,000 .008
---------- ----------- ----------
TOTALS 4,223,060 3, 196, 198 1,026,862 75.688
---------- ----------- ----------
TOTALS EXPENDITURES 4,223,060 3,196,198 1,026,862 75.688
---------- ----------- ---------
ENDING FUND BALANCE 248,940 1,522,086 -1,273, 146 611.438
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
SEWER FUND
BUDGET ACTUAL VARIANCE %
RESOURCES
WORKING CAPITAL CARRYOVER 280,000 285,695 -5,695 102.03% -
---------- ----------- ----------
INTERGOVERNMENTAL REVENUE 80,000 93,425 -13,425 116.78%
CHARGES FOR SERVICES 1,007,000 1,211,846 -204,846 120.34%
INTEREST ON INVESTMENTS 15,000 8,370 6,630 55.80%
MISCELLANEOUS REVENUES 450,000 -1,415 451,415 -.31%
OPERATING TRANSFERS IN 0 250,000 -250,000 .008
---------- ----------- ----------
TOTALS 1,832,000 1,847,921 -15,921 100.87%
EXPENDITURES
PUBLIC WORKS
PERSONAL SERIVCES 455,720 385,506 70,214 84.598
MATERIALS AND SERIVCES 641,840 652,614 -10,774 101.688
CAPITAL OUTLAY 538,960 426,967 111,993 79.228
DEBT SERVICE 5,200 10,565 -5,365 203. 17$
OPERATING TRANSFERS OUT 110,000 0 110,000 .008
OPERATING CONTINGENCY 62,000 0 62,000 .00%
---------- ----------- ----------
TOTALS 1,813,720 1,475,652 338,068 81.368
---------- ----------- ----------
TOTALS EXPENDITURES 1,813,720 1,475,652 338,068 81.368
---------- ----------- ----------
ENDING FUND BALANCE 18,280 372,269 -353,989 2,036.48%
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
ELECTRIC FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 1,225,000 984,506 240,494 80.378
__________ ___________ __________
INTERGOVERNMENTAL REVENUE 332,000 234,654 97,346 70.688
CHARGES FOR SERVICES 7,113,000 7, 192,526 -79, 526 101. 128
INTEREST ON INVESTMENTS 45,000 31, 192 13,808 69.328
MISCELLANEOUS REVENUES 20,000 44, 163 -24, 163 220.818
TOTALS 8,735,000 8,487,041 247,959 97.168
EXPENDITURES
COMMUNITY DEVELOPMENT 477,370 424, 519 52,851 88.938
ELECTRIC 7,608,420 7,220,158 388,262 94.908
DEBT SERVICE 10, 500 9,410 1,090 89.628
OPERATING TRANSFERS OUT 75,000 75,000 0 100.008
OPERATING CONTINGENCY 175,000 0 175,000 .008
---------- ----------- ----------
TOTALS EXPENDITURES 8,346,290 7,729,087 617,203 92.618
__ ___________ __________
ENDING FUND BALANCE 388, 710 757,954 -369,244 194.998
/b
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
CENTRAL SERVICES FUND
BUDGET ACTUAL VARIANCE 8 _
RESOURCES
WORKING CAPITAL CARRYOVER 200,000 269,945 -69,945 134.978
---------- ----------- ----------
CHARGES FOR SERVICES 1,984,000 1,977,061 6,939 , 99.658
INTEREST ON INVESTMENTS 15,000 23,225 -8,225 154.838 _
MISCELLANEOUS REVENUES 1,000 859 141 85.908
-------- ----------- ---------- -
TOTALS 2,200,000 2,271,090 -71,090 103.238
EXPENDITURES
ADMINISTRATION 460,980 423,488 37,492 91.878
FINANCE 939,480 892,232 47,248 94.978
OPERATING CONTINGENCY 110,370 0 110,370 .008
PUBLIC WORKS 488,460 446,480 41,980 91.418
COMMUNITY DEVELOPMENT 200,710 180,225 20,485 89.798
-- ------ ----------- ----------
TOTALS EXPENDITURES 2,20.0,000 1,942,425 257,575 88.298
---------- ----------- ----------
ENDING FUND BALANCE 0 328,665 -328,665 * .008
17
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
INSURANCE SERVICES FUND -
BUDGET ACTUAL VARIANCE %
RESOURCES
WORKING CAPITAL CARRYOVER 1,270,000 1,284,868 -14,868 101.17%
---------- ----------- ----------
CHARGES FOR SERVICES 405,000 340,595 64,405 84.108
INTEREST ON INVESTM$NTS 100,000 72,558 27,442 72.568
MISCELLANEOUS REVENUES 0 7,418 -7,418. .00%
---------- ---------- ----------
TOTALS _ 1,775,000 1,705,439 69,561 96.08%
EXPENDITURES '
PERSONAL SERIVCES 14,000 10,911 3,089 77.94%
MATERIALS AND SERIVCES 456,000 357,077 98,923 78.31%
OPERATING CONTINGENCY 490,000 0 490,000 .00%
---------- ----------- ----------
TOTALS 960,000 367,988 592,012 38.33%
---------- ----------- ----------
TOTALS EXPENDITURES 960,000 367,988 592,012 38.33%
---------- ---------- ----------
. ENDING FUND BALANCE 815,000 1,337,451 -522,451 164.108
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
EQUIPMENT FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 1,364,730 1,389,878 -25, 148 101.848
--------- --------- ---------- .
CHARGES FOR SERVICES 828,700 861,981 -33,281 104.028
INTEREST ON INVESTMENTS 65,000 62,152 - 2,848 95.62%
MISCELLANEOUS REVENUES 5,000 11,055 -6,055 221. 108
---------- ----------- ----------
TOTALS 2,263,430 2,325,066 -61,636 102.728
EXPENDITURES
PERSONAL SERIVCES 124,970 123,523 1,447 98.84%
MATERIALS AND SERIVCES 356,200 350,104 6,096 98.298
CAPITAL OUTLAY 462,700 435,107 27,593 94.048
OPERATING TRANSFERS OUT
OPERATING CONTINGENCY 95,500 0 95, 500 .008
---------- ----------- ----------
TOTALS 1,039,370 908, 734 130,636 87.438
---------- ----------- ----------
TOTALS EXPENDITURES 1,039,370 908,734 130,636 87.438
---------- ----------- ----------
ENDING FUND BALANCE 1,224,060 1,416,332 -192,272 115.71%
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
CEMETERY TRUST FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 593,000 592,794 206 99.978
---------- ----------- ----------
CHARGES FOR SERVICES . 4,500. 6,176 -1,676 137.248
INTEREST ON INVESTMENTS 45,000 26,930 18,070 59.848
OPERATING TRANSFERS IN 500 500 0 100.008
---------- ----------- ---------- .
TOTALS 643,000 626,400 16,600 97.428
EXPENDITURES
OPERATING TRANSFERS OUT 45,000 26,930 - 18,070 59.848
TOTALS 45,000 26,930 18,070 59.848
---------- ----------- ----------
TOTALS EXPENDITURES 45,000 26,930 18,070 59.848 .
---------- ----------- ----------
ENDING FUND BALANCE 598,000 599,470 -1,470 100.258
�G
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended June 30, 1993
SKI AREA TRUST FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 1,700,000 1,076,772 • 623;228 63.348
---------- ----------- ----------
INTERGOVERNMENTAL REVENUE 0 500,000 -500,000 .008
INTEREST ON INVESTMENTS 15,000 0 15,000 .008
MISCELLANEOUS REVENUES 0 10,150 -10,150 -.008
_______ ___________ __________
TOTALS 1,715,000 1,586,922 128,078 92.538
EXPENDITURES
CAPITAL OUTLAY 1,400,000 1,305,421 94,579 93.248
OPERATING TRANSFERS OUT - 0 281,501 -281,501 .008
OPERATING CONTINGENCY 315,000 0 315,000 .008
------- ----------- ----------
TOTALS 1,715,000 1,586,922 128,078 92.538
---------- ----------- ----------
ENDING FUND BALANCE 0 0 0 * .008
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CITY OF ASHLAND
CARRYOVER ANALYSIS
JUNE 30, 1993
1993-94 1992-93 Combined
Actual GAIN 91-93
Carryover (LOSS) Gain (LOSS)
-------------------------- ------------- ------------ ------------
General Fund $ 553 , 398 $ 214 , 190 $ 200, 973
Police Serial Levy Fund 0 (20, 753)
Cemetery Fund 51, 045 10, 658 (18, 910)
Band Fund 39 , 285 (1, 325) 1, 771
Emergency 911 Fund 0 (26 , 361) (19, 505)
Street Fund 160, 302 (53 , 626) (113 , 937)
Street Fund SDC 0 0 0
Airport Fund 8, 439 (55) (3 , 920)
Capital Improvements Fund 397 , 992 (430, 250) (808 , 657)
Assessment Construction Fund 0 (513)
Hospital Construction Fund 447 , 765 19, 341 47 , 578
Bancroft Bond Fund 407, 268 (27, 690) 5, 254
General Bond Fund 152 , 705 31, 006 43 , 662
Debt Service Fund 105 , 315 (2 , 206) 15,148
Advance Refunding Bond Fund 2 , 046, 903 687 , 069 618 , 321
Hospital Bond Fund 0 (4 , 468) (4, 152)
Water Fund 460, 668 848 (183 , 850)
Water Construction 1, 061 , 420 (954 , 712) 1, 061, 420
Sewer Fund 326 , 138 53 , 534 (75, 506)
Sewer Construction 46, 130 33 , 039 46, 130
Electic Fund 757 , 953 (226, 552) (237, 922)
Central Services Fund 328 , 665 58 , 721 180, 094
Insurance Services Fund 1, 337 , 451 52 , 583 110, 592
Equipment Fund Maintenance 1, 416, 333 26, 455 342 , 132
Cemetery Trust Fund 599 , 470 6, 677 (70.1)
Ski Area Trust Fund 0 (1, 076, 772) 0
------------- ------------ ------------
Subtotal 10 , 704 , 644 (1, 609 , 897) 1, 184 , 748
Water Bond (1, 061, 420) 954 , 712 ' (1, 061, 420)
Advance Refunding (2 , 046, 903) (687 , 069) (618 , 321)
Ski Ashland 0 1, 076, 772 0
------------- ------------ ------------
7 , 596, 321 (265, 482) (494 ,993)
Hospital Fund 0 0
Parks and Recreation Fund 0 0
Recreation Serial Levy Fund 0 0
Parks Capital Improvement Fund 0 0
Parks Trust Fund 0
------------- ------------ ------------
Total $ 10, 704 , 644 $ (1, 609 , 897) $ 1, 184 , 748
.a 3
CITY OF ASHLAND
CASH AND INVESTMENTS
JUNE 30, 1993
AMOUNT PERCENT
------------------------------------= --------------- ----------
CASH ON HAND $ 898 . 00 0. 0
CHECKING ACCOUNTS
First Interstate Bank-Combined 1, 000. 00 0. 0
U. S. National Bank-Combined 125, 010 . 35 1. 0
subtotal 126, 010. 35 1. 0
LOCAL GOVERNMENT INVESTMENT POOL 10, 993 , 441. 37 83 . 9
US AGENCIES
REV CORP 996, 260. 63 7 . 6
TIME CERTIFICATES OF DEPOSIT
Klamath First Federal 100, 000. 00 0. 8
TREASURY BILLS
First Interstate Bank 0. 00 0. 0
United States Bank 811, 477 . 35 6. 2
subtotal 811, 477 . 35 6. 2
General obligation Warrants 0 . 00 0. 0
General Obligation Bonds 72, 000. 00 0. 5.
--------------- ----------
subtotal 72 , 000. 00 0. 5
--------------- ----------
TOTAL CASH AND INVESTMENTS $ 13 , 100, 087 . 70 100. 0
7
CITY OF ASHLAND
CASH AND INVESTMENTS BY FUND
JUNE 30, 1993
AMOUNT PERCENT
• ---------------------------------------- --------------- --------
General Fund $ . 732 , 720. 20 5. 6
Cemetery Fund 52 , 869 . 36 0. 4
Band Fund 47, 246. 04 0.4
Emergency 911 Fund 4 , 828 . 69 0. 0
Street Fund . 165, 137 .80 1. 3
Airport Fund 20, 500.85 0. 2
Capital Improvements Fund 431, 414 .03 3 . 3
Assessment Construction Fund 0. 00 0. 0
Hospital Construction Fund 447 , 764 .76 3 . 4
Bancroft Bonding Redemption Fund 376, 067 .81 2 . 9
General . Obligation Bond Fund 152 , 169. 33 1 . 2
General Debt Service Fund 105, 315. 41 0. 8
Advanced Refunding Bond Fund 3 , 522 . 02 0. 0
Hospital Bond Fund 0. 00 0. 0
Water Quality Fund 264 , 156.00 2 . 0
Water Bond Proceeds 1, 177, 540. 30 9 . 0
Sewer Fund 260, 860. 67 2 . 0
Electric Fund 587, 473 . 68 4 . 5 .
Central Services Fund 424 , 691 3 . 2
Insurance Services Fund 1, 543 , 126 11. 8
Equipment Fund 1, 426, 861 10. 9
Cemetery Trust Fund 349 , 469 . 76 2 . 7
Ski Area Trust Fund 767, 488 . 24 5. 9
--------------- --------
subtotal 9 , 341, 223 .43 71. 3
Hospital 3 , 042 , 309 . 41 23 : 2
Parks and 'Recreation 716, 554 . 86 5. 5
--------------- --------
TOTAL CASH AND INVESTMENTS $ 13 , 100, 087 . 70 100. 0
O`
• o of AS/V •.,.
Eeo
September 16, 1993
�ClII. Brian Almquist, City Administrator
>r(IM: Steven Hall, Public Works Directo) —
�$ubjEtt: Odor Treatment-Wastewater Treatment Plant
ACTION REQUESTED
None, information only.
GOOD NEWS
The initial report on odor control from John Holroyd of Brown and Caldwell indicated several options to help
minimize odors from the WWTP under normal operating conditions.
After discussion with the City Council, staff was authorized to persue improvements to the aerobic digester(open
tank) and to purchase a sludge thickener. The total estimated costs of that project was$190,000 with design and
construction times of about 3 months after a contract was signed.
John Holroyd and I each had concerns that the$110,000 improvements to the aerobic digester would be of no
value when the new plant or a connection to Medford is completed.
As a result,John worked with several of the specialists at Brown and Caldwell and came up with a solution that is
a win-win. This seems to be a rare occurance lately.
The proposal is to install a sludge thickener and polymer feeder at the anaerobic digester(closed tank) which will
reduce the amount of liquid in the anaerobic digester to the point where there is enough capacity to process the
normal primary sludge plus the sludge now processed in the aerobic digester.
In effect, the aerobic digester would not be needed unless an emergency arose. The aerobic digester is one of the
prime 'odor culprits" at the WWTP.
There are several benefits to the proposal. The first, and largest benefit is the removal of the aerobic digester
from the normal operation of the WWTP. The second benefit is that all of the equipment is useable in the
upgraded plant, if that option is chosen by the Council. The third benefit is a reduction in power costs of about
$20,000 per year by not using the aerobic digester.
The estimated cost of the project is$200,000. This figure will be refined after the design is reasonably complete.
W WTP Odor
Page 2
I have given John Holroyd the go-ahead on the project. Their approximate schedule is as follows.
TASK TIME/DATE
Sign Professional Services Contract 10/4/93
Design of Project 7 weeks
Bidding Project/Project Award 4 weeks
Start Construction End of 1/94
Build Sludge Thickener . 7 weeks
Project Completed/Operational 4/94
I will keep you informed of the project as it moves towards completion. I realize that the time for this project is
more than the two smaller projects, but I know the end results will be far more acceptable to all, particularly the
residents of Quiet Village.
cc: Dennis Barnts; Water Quality Superintendent
Dick Marshall, WWTP Supervisor
John Holroyd, Brown and Caldwell
�Fs� co
X e ArmoranAnm
' .�REG
September 16, 1993
Mayor and City Council
x o
19 ram. Rob Winthrop
u�]�Q status of Soda Mountain Wilderness proposal
7 I will be out of town on business Tuesday, and probably will
not return in time for our Council meeting, thereby sparing you
several speeches . Hence this memo.
Marc Prevost, in his Soda Mt. Wilderness Council role, has
asked me to present this to you. Apparently the preferred
alternative in the post-Forest Summit supplemental EIS would open
the proposed Soda Mt. Wilderness area to logging.
I do not have a technical grasp of the issues involved.
Nonetheless, as the Council has in both 1986 and 1988 supported
wilderness status for the' Soda Mt. area, an offical comment to
the SEIS along the lines requested by the Soda Mt. Wilderness
Council seems appropriate. I would ask that you direct our
outstanding City Administrator to send a letter along these
lines .
A memo from Marc providing the tecilical details, along with
a letter from the city (2/12/86) and a Tribune editorial, are
attached.
cc: Brian Almquist
Marc Prevost
Soda Mountain
Wilderness Council
Ki Box 512 Ashland, Oregon 9750
15 September 1993
TO: Rob Winthrop
Fax: 5031482-8004
FR: Marc Prevost
REF: City of Ashland's support for the Soda Mountain Area
Rob:
This memo is to clarify the discussion we had today concerning Option 9 of the Clinton Forestry j
Scientific Team's Supplemental Environmental Impact Statement(EIS)and its impacton the Soda
Mountain area. Specifically, the SM{W Board requests that the city write a Icmer res1 its its
long-staining support oft1w citizens proposed Soda Moiagain Wdderness area and include a
convtrnt that the Cotowd sipporn the changes to Option 9 recotmwnded by the SMWCBoard
The reasons why the City Council should endorse such a letter are:
* The City Council has previously endorsed the citizen's proposed Soda Mountain
Wilderness in writing (see attached)and in public hearings before the l3ureau of
Land Management in Medford;
* The City Council has previously written letters to the 33ureau of Land
Management requesting that they not conduct timber sales within the citizens
proposed 32,000+acre wilderness boundary (see attached);
* The wilderness area endorsed by the Council is also endorsed by, among many
others, the Mail Tribune (see attached); the Oregon Department of Fish and
Wildlife; the California Fish and Game; and the Native Plant Society of Oregon;
* Within the SEIS only Option 9 does not include "Reserve" status for the Soda
Mountain - Pilot Rock area [even the timber intensive options include reserve
status for the areal;
*
it, till previous Spotted Owl assessments the Soda Mountain Pitot Rock area was
included for special protection [including as a habitat Conservation Area and
critical wildlife corridor in the Thomas Report (April, 1990)-aad as a Critical
Habitat Unit in the USFWS Spotted Owl Rule (I)ecentber, (991).
TRd . WH72:S £66T 9T 'da_S 9299 799 £RS 'cN 3NOHd DOD ),3ndA 3inooa : wou4 —
* The use of the Pacific Crest Trail as a "Reserve" boundary is not scientifically
based and does not reflect the significance of this area as the only available
wildlife corridor between the Cascades and the Klamatlis for over 75 miles;
* There are two places within the Soda Mountain - Pilot Rock area which contain
known spotted owl sites which lic outside of the proposed "Reserve" boundary
(Porcupine Gap and Scotch Creek); and
* The designation of this area as "Matrix" is inadequate to protect the unique and
significant botanical and wildlife values of the area.
The implication of Option 9 is that by defining this as a "Matrix" area it will be included with
",all remaining federal land... that are available for timber harvest...". The reality is that after
Option 9 is implemented the Matrix areas become target areas. As a target area, regardless of
whatever sensitivity management plans do or do not show, this area will receive a high priority
to be cut and we will see the re-initiation of the Hobart and IIutton Creek Timber Sales. These
sales were stopped partially with the help of this Council.
Finally, we request that the Council include wording in its comment letter that states that this
area should he designated as an LS/OG1 "ecologically significant" area with boundaries as
described in Option 1. The Reserve area should also reflect the management prescription as
defined under Option 1.
Comments are due by October 28, 1993 and should be addressed to.
Robert T. Jacobs, Interagency SEIS Teatn Leader, PO Box 3623,.Portland,
Oregon 97208
Thank you, and the Council's attention to this matter.
Sin erely,
�
are E. r vost
Chair
20d Wtlh2:8 £66T 91 'daS
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`f�..
�. •��q"h/}yam'
CITY OF ASHLAND `e° h:e `% '' .- CITY HAIL
a
ASHLAND,OREGON 87520
telephone(eetle 503)482J211
February 12, 1986
Mr. Hugh Shera
District Manager
Medford District office
Bureau of Land Management
3040 Biddle Road
Medford, OR 97504
Dear Mr. Shera:
Last Summer, the Ashland City Council voted unanimously to
support designation of a 32,000-acre Soda Mountain-Pilot Rock
Wilderness Area Southeast of the City of Ashland. The City supported
this proposal for many reasons, including protection of the Pacific
Crest trail and other recreational . resources, protection of critical
big game winter range and other wildlife habitat, and enhancement of
tourist opportunities in the area as a result of Wilderness designa-
tion.
The Soda Mountain Wilderness proposal supported by the City is
comprised of two areas: a 25,000-acre Soda Mountain-Pilot Rock
Wilderness, and a 7 , 100-acre George Wright Wilderness (which is
separated from Soda Mountain by an existing powerline corridor) . In
the- last two months, a potential threat to the George Wright Wilderness
- a 500 kv powerline transferring electricity from Oregon to urban
California - has been made public. The powerline corridor being
studied includes about half the proposed George Wright Wilderness , and
the possibility exists that construction of this line in the western
portion of the corridor could permanently eliminate this area from
wilderness consideration. The Soda Mountain area is protected from
such a proposal because of its formal -Wilderness Study Area status .
We have recently learned that your agency is doing a second
Statewide Wilderness EIS to cover a number of areas omitted from the
initial Wilderness DEIS. It is our understanding that the proposed
George Wright Wilderness area was never inventoried during the initial
stages of wilderness review, and that the Soda Mountain Wilderness
Council (which drafted the proposal supported by the City) believes
this area contains 6 , 100 roadless acres which qualify as a Wilderness
Study Area (WSA) under BLM regulations and guidelines.
At its regular meeting of December 17, 1985 , the Ashland City
Council unanimously voted to oppose construction of a powerline any-
where within the proposed 32 , 000-acre Soda Mountain-Pilot Rock
Wilderness . The Council further voted to request BLM to designate
the George Wright roadless area as a Wilderness Study Area, and to
Mr. Hugh Shera
1 February 12, 1986
Page Two
® include it in the Supplemental Oregon Statewide Wilderness EIS to be
released in late spring. Your prompt attention to this request would
be greatly appreciated.
Thank you for your consideration.
Sincerely,
L. Gordon Medaris
Mayor
to/c: Mr. William Leavell, Oregon BLM Director
The Mail Tribune
• Wednesday, March 18, 1987
Pages 12-13A
Save Soda Mountain
Advocates of a plan to create a Soda Mountain
Wilderness Area in southern Oregon and northern
California head back to the public hearing arena this
week to press their case despite opposition from the
federal Bureau of Land Management. We hope BLM
listens to the voices of reason this time around,
because we believe — as we did in 1985 — in the
value of having a wilderness area located on the
mountain's California-facing southern flank.
BLM reviewed the area 18 miles southeast of
Ashland in the early 1980s during a Congressionally
mandated systemwide assessment of roadless lands
to.determine which, if any, might be set aside.The
federal agency said in 1985 that it favored 41 areas
in Oregon — 949,989 acres total — but it gave a
"no wilderness-no action" report on the 5,640-acre
Soda Mountain Wilderness Study Area (WSA).
• Thursday night, starting ai 7 o'clock, BLM will
host a hearing at its Biddle Road complex on a
supplemental environmental impact statement that
would add 340,000 acres statewide to the agency's
1985 wilderpess recommendation. Any part of that
plan is open to discussion, but those who have
followed this issue for the past two years know Soda
Mountain will be the main topic locally.
If history is any indication, the agency will hear
from speakers who'll argue that the land should be
kept in the pool available for logging, mining,and oil
or natural gas development. That's the view favored
by BLM officials, based on their staff's assessment
that the area is too small and close to civilization to
ever offer a quality wilderness experience.
Others, led by the Ashland-based Soda Mountain.
Wilderness Council, will urge expansion of BLM's
original 5,410-acre WSA to create a 32,000-acre
wilderness preserve.They'll cite the area's special
vegetation mix, its low potential for resource
development, the varied wildlife population and its
link to the nearby Pacific Crest Trail.
We've sat through this debate several times
before, and we've toured the area both alone and
with BLM representatives. Although we agree this
isn't your typical wilderness area, we believe that's
an overlooked plus, because those special features
enhance the area's environmental value.
We continue to support the Soda Mountain
Wilderness Council's position. Now is the time to set
aside this unusual mixture of timber, brush,
grasslands and steep hillsides as a place for future
generations to study and enjoy. — R.A.S.
City Attorney
City of Ashland
(503) 482-3211, Ext. 59
MEMORANDUM
September 10, 1993
TO: Mayor and Council
FROM: Paul Nolte
SUBJECT: Additional Goal.Added to Ashland Facilities Plan
I was requested to draft a goal regarding the odor from the wastewater treatment
plant. The first four goals are as follows:
1. Satisfy Oregon Department of Environmental Quality (DEQ) standards for
Ashland Wastewater Treatment Plant (WWTP);
2. Replace the volume of WWTP effluent removed from Bear Creek;
3. Support the natural ecology of Bear Creek; and
4. Minimize capital and operating costs of the WWTP.
The proposed fifth goal would be:
5. To the maximum extent practicable, and within the constraints of the first
four goals', eliminate odors created by the WWTP.
cc: Brian Almquist, City Administrator
Steve Hall, Director of Public Works
Wkcouncil\ww p.meml
i
CITY OF ASHLAND
WASTEWATER TREATMENT PLANT
GOALS AND OBJECTIVES*
Adopted by dm City Council
October 22,1992
Revised/reconfirmed November A 1992
Proposed Revision W September 21, 1993
The Ashland City Council requires the Ashland Facilites Plan to:
1. Satisfy Oregon Department of Environmental Quality(DEQ) standards for effluent from the
Ashland Wastewater Treatment Plant (WWTP);
2. Replace the volume of WWTP effluent removed from Bear Creek;
3. Support the natural ecology of Bear Creek; and
4. Minimize capital and operating costs of the WWTP.
6 ;' To thg maxxrlum ex#en#praciio :_and r w. aansiramts af._ihe r!rst four gaa[s"
eTirirnafe adrus r reatedhy ibe Ul?WTP.r
STRTEMENT L1F Oa1=>�IERAL iN7ENT10N
The Ashland City Council will give full consideration to the possible use of multiple objective open surface
wetlands technology to assist in achieving the WWTP goals.
11AIN1MlIM QBJECTIVE
The Ashland City Council will determine whether the use of expanded open surface wetlands technology
in conjunction with the Ashland Facilities Plan Alternative 3A might produce effluent which could be
delivered to the Talent Irrigation District (TID) in exchange for Bear,Creek water during summer months,
thereby:
1. Maintaining summer water flow levels in Bear Creek, and
2. eliminating the need to establish and maintain the effluent irrigation system proposed in
Alternative 3A.
com d WWrP 00.6
The City Council will take the following specific actions to facilitate the achievement of the WWTP Goals
by.,
1. Undertaking a program of public education which will encourage voluntary activities to
reduce the level of phosphates introduced into the the WWTP,, and
2. Promptly obtain and fund a study to determine the feasibility of using multiple objective
open surface wetlands to achieve the WWTP Goals.
•
' ,�4E6�� •'
September 13, 1993
Mayor and City Council
ram Dick Wanderscheid
�1tDjEtf: OREGON MUNICIPAL ELECTRIC UTILITY (OMEU)
ASSOCIATION PROPOSED BOND SALE PROGRAM
In 1991, the Oregon Legislature passed legislation that expanded the
Oregon Intergovernmental Agreement Status (ORS 190) to authorize
two or more cities to form an intergovernmental entity (IE) to issue
revenue bonds for cooperative projects. Upon review of the concept,
OMEU members realized that it might be an excellent vehicle to
provide a joint funding source to supplant and/or supplement funding
of electric energy conservation programs which are currently funded
by the Bonneville Power Administration.
OMEU, an affiliate of the League of Oregon Cities, is made up of
eleven cities in Oregon that provide electric utility services to its
communities. Seven of these utilities have spent over a year and a
half working on this concept. These seven utilities are the City of
Ashland, City of Bandon, Canby Utility Board, Forest Grove Power and
Light, City of Milton Freewater, City of Monmouth, and the Springfield
Utility Board. All these utilities purchase most of their wholesale
electric power from BPA and also have been offering a wide variety of
BPA-funded electric conservation programs over the last decade to
their retail customers.
In early 1992, OMEU received a grant from BPA for a consultant to
help OMEU members develop their local conservation plans. Pacific
Energy Associates was hired to work with the utilities in the
development of the plans, and the law firm of Ater, Wynne, Dodson &
Skerritt was asked to confirm the legal feasibility of the ORS 190
approach to fund conservation programs.
Earlier this year, BPA provided additional grant money to bring this
project to the next stage of development. OMEU used this funding to
hire Robertson, Grosswiler & Company, joined by former Oregon
Northwest Power Planning Council member Roy Hemmingway, to coordinate
formation of the intergovernmental entity and development of a conservation
financing agreement with BPA. The proposed project calls for our consultants to
develop an Intergovernmental.Cooperative Agreement that would be adopted by
ordinance by the governing body of each participating utility. When the IE has
been formed, a joint board of directors and a technical advisory committee would
be established. Following additional work with BPA, application would be made to
the Internal Revenue Service for a 9F ruling under the Northwest Power Act. This
ruling will determine whether tax exempt financing can be used by BPA to pay for
the joint conservation proposal.
After a positive determination by the IRS, a Revenue Bond Resolution authorizing
issuance of revenue bonds would then be adopted by each utility. The IE would
then publish a notice of revenue bonds, and subsequently issue bonds which
would be used to fund conservation activities in each utility service area.
Since the beneficiary of these energy savings would be BPA, the agency would
cover the principal and debt service payments of the bonds. BPA would benefit
from this arrangement by being able to fund conservation without U.S. Treasury
borrowing. Also because the interest rate of municipal bonds is lower than
Treasury borrowing rates, the financing would be less expensive. BPA refers to
this method as "off budget" or "third party" financing.
The main benefit to the participating utilities is that we will be assured of a stable,
secure and flexible conservation budget that would not be subject to the yearly
variations that we currently have to deal with as a result of the year to year
financial situation at BPA. We also might be able to expand programs and
measures beyond what is available from centrally designed BPA conservation
programs. In addition, by joining together, we could fund joint program staff and
programs which would not be cost effective on a utility by utility basis. Joint
purchases of conservation related items might also be much more feasible and less
costly because of pooled purchasing power.
We have been working on this idea for nearly two years because we see significant
benefits to our mission of conserving energy in Ashland.
Our consultant will be at the City Council meeting on September 21 to present a
draft Intergovernmental Cooperative Agreement and explain the current status of
the project. I will also be there to provide background information. Please feel free
to call me at 488-5306 prior to the meeting if you have questions or need further
information on this item.
1
INTERGOVERNNIENTAL
COOPERATION AGREEMENT
BETWEEN CITY OF FOREST GROVE, SPRINGFIELD UTILITY BOARD, CANBY
UTILITY BOARD, CITY OF ASHLAND, CITY OF MILTON-FREEWATER, CITY
OF MONMOUTH, AND CITY OF BANDON, AUTHORI21NG JOINT OPERATION
AS THE OREGON MUNICIPAL ENERGY AND CONSERVATION AGENCY.
This Agreement is made and entered into by and among City of Forest Grove,
Springfield Utility Board, Canby Utility Board, City of Ashland, City of Milton-Freewater, City
of Monmouth and City of Bandon all Oregon municipal corporations (jointly referred to herein
as the "Member Utilities").
RECITALS
A. The Member Utilities desire to enter into this Intergovernmental Cooperation
Agreement (the "Agreement") to provide for the creation of an intergovernmental entity to be
known as the Oregon Municipal Energy and Conservation Agency.
B. The Member Utilities acknowledge that they have authority to execute this
Agreement pursuant to the powers of their respective municipal charters and pursuant to
ORS 225.250 and ORS 190.010.
C. City of Forest Grove has adopted Ordinance No. _, Springfield Utility Board
has adopted Ordinance No. _, Canby Utility Board has adopted Ordinance No. _, City
of Ashland has adopted Ordinance No. _, City of Milton-Freewater has adopted Ordinance
No. _, City of Monmouth has adopted Ordinance No. _ and City of Bandon has adopted
Ordinance No. _, which ratify the creation of the intergovernmental entity described herein.
These ordinances are attached hereto as Exhibit A.
NOW, THEREFORE, the premises being in general as stated in the foregoing recitals,
it is agreed by and between the Member Utilities hereto as follows:
1. Establishment and Duration. Pursuant to ORS Chapter 190, an intergovernmental
entity to be known as the Oregon Municipal Energy and Conservation Agency ("OMECA") is
hereby established in accordance with the terms of this Agreement. The term of this Agreement
shall be perpetual unless terminated pursuant to Section 16 hereof.
2. Definitions. Words, terms and phrases which are not specifically defined in this
Agreement shall have the ordinary meaning ascribed to them in the municipal utility context
unless the context clearly indicates otherwise. When not inconsistent with the context, words
used in the plural number include the singular, and words in the singular include the plural. The
word "shall" is mandatory and not merely directory. Unless the context clearly indicates
otherwise, the following words, terms and phrases shall mean:
PAGE 1 - Intergovernmental Cooperation Agreement
r
"Agreement" means this Intergovernmental Cooperation Agreement entered into by the
Member Utilities.
"Board" means the Board of Directors of OMECA appointed pursuant to Section 5
hereof.
"Bond Resolution" means the Bond Resolution, if any, of OMECA pursuant to which
OMECA authorizes the issuance of revenue bonds payable solely from revenues received from
BPA.
"BPA" means the United States of America Department of Energy acting by and through
the Bonneville Power Administration.
"Conservation Project Acquisition Agreement" means the Conservation Project
Acquisition Agreement, if any, pursuant to which OMECA agrees to implement certain
Conservation Projects and BPA agrees to acquire certain energy savings from OMECA and to
pay all debt service on any revenue bonds.
"Conservation Projects" means increases in efficiency in electric use, production or
distribution, or the direct application of a renewable resource, which is expected to result in load,
reduction.
"Member Utilities" means the municipal utilities set forth on page 1 of this Agreement.
"OMECA" means the Oregon Municipal Energy and Conservation Agency created
pursuant to ORS Chapter 19.0 and this Agreement.
"TAC" means the Technical Advisory Committee created pursuant to Section 7 hereof.
3. Declaration of Public Purpose. This Agreement is entered into by the Member
Utilities pursuant to ORS Chapter 190 to provide for cooperation in the management, acquisition
and operation of Conservation Projects. This Agreement is designed for the public purpose of
providing a single, centralized entity which can issue non-recourse revenue bonds and coordinate
conservation activities. In particular, this Agreement is entered into to provide for the creation
of OMECA, an intergovernmental entity. It is intended that OMECA will issue tax-exempt
revenue bonds for Conservation Projects payable solely from revenues received from BPA under
the Conservation Project Acquisition Agreement. To the extent that the Member Utilities desire
to expand the purposes of OMECA to include other projects, this Agreement must be specifically
amended pursuant to Section 15 hereof.
4. Powers. OMECA shall have the following powers:
a. To purchase, construct, or acquire Conservation Projects, or any interest
therein;
PAGE 2 - Intergovernmental Cooperation Agreement
b. To establish a Board for the acquisition, construction, operation, management,
and control of matters referred to herein;
c. To adopt bylaws to govern its internal management; '
d. To issue, sell or otherwise dispose of bonds, securities, or other forms of
indebtedness for the purpose of carrying out any of the matters permitted by these
powers and to finance all costs of issuance related thereto; and
e. .To perform pursuant to ORS 190.003-190.250 (the "Act") all powers pursuant
to the Act, applicable charters, ordinances, and state or federal laws, which are
necessary to efficiently operate, maintain, and expand its conservation projects,
including the power to issue revenue bonds under ORS 288.805 to 288.945.
5. Board Membership. The Board shall consist of one representative from each
Member Utility.
6. Terms of Office. Upon the execution of this Agreement, each Member Utility
shall appoint one Board member. The initial term of such Board members shall expire
January 1, 1996. Thereafter, each new Board member shall be appointed by each Member
Utility for a term of two (2) years. Board members may be reappointed to succeeding terms.
7. Technical and Advisory Committee. There is hereby created a Technical
Advisory Committee (TAC) for the review and recommendation of activities, policies, financial
and operational requirements and staffing communications with others and governmental
regulation of OMECA.
The TAC membership shall consist of one representative from each Member Utility.
Upon the execution of this Agreement, each Member Utility shall appoint one TAC
member. The initial term of such TAC member shall expire January 1, 1996. Thereafter, each
new TAC member shall be appointed by each Member Utility for a term of two (2) years. TAC
members may be reappointed for succeeding terms.
8. Vacancies and Substitution. Each Member Utility shall have unilateral authority
to fill a vacancy or substitute another person for such Member Utility's Board member or TAC
member position. Any person appointed to fill a vacancy shall serve for the remainder of the
unexpired term. Persons appointed pursuant to this Section 8 may be appointed for a regular
term pursuant to Section 6 hereof.
9. Chair, Vice Chair and Secretary-Treasurer. At the fast meeting of the Board,
the Board shall elect a Chair, Vice Chair and Secretary-Treasurer to serve until January I, 1996.
Thereafter, a Chair, Vice Chair and Secretary-Treasurer shall be elected for a term of two (2)
years.
PAGE 3 - Intergovernmental Cooperation Agreement
10. Conflict of Interest. Board and TAC members shall be public officials subject to
the provisions of ORS Chapter 244. No person shall serve as a member of the Board if a
business with which that person is associated, as defined in ORS 244.020(2), has any interest
in conservation projects to be undertaken by the OMECA.
11. Meetings/Quorum. Regular meetings of the Board shall be conducted at such
times as the Board may designate in accordance with Section 17 hereof. The Chair upon his or
her own motion, may, or at the request of two (2) members of the Board, shall, by giving notice
to members of the Board, call a previously unannounced special meeting of the Board for a time
not earlier than twenty-four (24) hours after the notice is given, unless an emergency exists. In
cases of an emergency, notice reasonable under the circumstances shall be given. Two-thirds
(2/3) of the Board shall constitute a quorum. No action will be taken by the Board unless a
majority of the Board approves such action.
12. Description of Assets. There are currently no assets of OMECA. It is
contemplated that OMECA will acquire assets in the form of revenues received from a bond
financing pursuant to a Conservation Project Acquisition Agreement with BPA and a Bond
Resolution.
13: Debts of OMECA. No debts of OMECA shall be incurred without the approval
of the governing bodies of each of the Member Utilities. There are currently no debts of
OMECA. It is anticipated that OMECA will not incur any debts or liabilities under the
Conservation Project Acquisition Agreement or the Bond Resolution with BPA and that BPA will
be solely responsible for the debt service payments on any bonds issued by OMECA.
14. Expenditures. No funds.of OMECA shall be expended except upon the vote of
the Board and in furtherance of the purposes of OMECA; provided, however, that expenditures
within the limitations of the Board approved budget may be made by the Secretary-Treasurer.
Additional authorized signatures shall include the Chair or Vice Chair, in the event the
Secretary-Treasurer is unable to perform. The Board shall institute a system to assure
compliance with Local Budget Law.
15. Withdrawal/Amendment Provisions. The terms of this Agreement may be
amended by mutual agreement of the governing bodies of the Member Utilities for any purpose
including, without limitation, the addition or deletion of Member Utilities, and the provision of
renewable generation facilities and energy delivery services. Any such amendment shall be in
writing and shall refer specifically to this Agreement and shall be executed by the governing
bodies of the Member Utilities.
16. Termination and Dissolution. This Agreement may be terminated at any time by
a unanimous vote of all Member Utilities. Upon approval of termination by the Member
Utilities, the Chair of the Board shall direct that an accounting of assets and liabilities be
conducted and presented to the Board and to the governing bodies of the respective Member
Utilities. The Member Utilities shall thereafter meet and agree upon an equitable distribution
PAGE 4 - Intergovernmental Cooperation Agreement
of any assets and liabilities, which may include a reserve account for contingent, unliquidated
or unforseen liabilities or obligation. If the Member Utilities are unable to agree on the division
of assets and liabilities, the Circuit Court of Marion County shall have jurisdiction to decide the
issue.
17. Public Records and Meetings OMECA shall comply with all applicable
requirements of ORS 192 concerning public records and public meetings.
18. Compensation. expenses. The members of the Board and TAC shall receive no
compensation for services provided as Board or TAC members except for reimbursement of
actual and necessary travel and other expenses incurred in the performance of their duties.
19. Effective Date: This Agreement shall be effective immediately upon execution.
20. Written Notice Addresses. All written notices required under this Agreement shall
be sent to:
City of Forest Grove City of Milton-Freewa ter
P.O. Box 326 P.O. Box 6
Forest Grove, OR 97116 Milton-Freewater, OR 97862
Springfield Utility Board City of Monmouth
P.O. Box 300 151 W. Main
Springfield, OR 97477 Monmouth, OR 97361
Canby Utility Board City of Bandon
P.O. Box 1070 P.O. Box 67
Canby, OR 97013 Bandon, OR 97411
City of Ashland OMECA
20 E. Main Street 1286 Court Street NE
Ashland, OR 97520 Salem, OR 97301
21. Severability. If any provision of this Agreement shall be held to be invalid, illegal
or unenforceable, such invalidity, illegality or unenforceability shall not affect any other
provisions of this Agreement, but this Agreement shall be construed as if such invalid, illegal
or unenforceable provisions had never been contained herein.
22. Modification. No modification of this Agreement shall be invalid unless in
writing and signed by the parties hereto.
PAGE 5 - Intergovernmental Cooperation Agreement
23. Governing Law. This Agreement shall be construed in accordance with and
governed by the laws of the State of Oregon. Any action regarding this Agreement or the
transactions contemplated hereby shall be brought in an appropriate court in the County of
Marion, Oregon.
IN WITNESS WHEREOF, the parties have set their hands as of the _ day of
1993.
CITY OF FOREST GROVE CITY OF MILTON-FREEWATER
By: By:
Title: Title:
SPRINGFIELD UTILITY BOARD CITY OF MONMOUTH
By: By:
Title: Title:
CANBY UTILITY BOARD CITY OF BANDON
By: By:
Title: Title:
CITY OF ASHLAND
By:
Title:
PAGE 6 - Intergovernmental Cooperation Agreement
Exhibit A
[Sample]
ORDINANCE NO.
AN ORDINANCE RATIFYING THE CREATION OF AN INTERGOVERNMENTAL
ENTITY KNOWN AS THE OREGON MUNICIPAL ENERGY AND CONSERVATION
AGENCY,AND DECLARING AN EMERGENCY
CITY ORDAINS AS FOLLOWS:
Section 1• Pursuant to ORS 190.085, the governing body of the City of
hereby ratifies the creation of a intergovernmental entity, to be known as the Oregon Municipal
Energy and Conservation Agency (the "OMECA", by an Intergovernmental Cooperation
Agreement (the "Agreement") with
Section 2. . The agreement shall be effective 1993.
Section 3 The public purposes for which the Oregon Municipal Energy and
Conservation Agency is created are pursuant to ORS Chapter 190 to provide for cooperation in
the management acquisition and operation of Conservation Projects through a single, centralized
entity which can issue non-recourse revenue bonds and coordinate conservation activities. It is
intended that OMECA will issue tax-exempt revenue bonds for Conservation Projects payable
solely from revenues received from BPA under the Conservation Project Acquisition Agreement.
Section 4• The powers, duties and functions of the Oregon Municipal Energy and
Conservation Agency are specifically set forth in Section 4 of the Agreement attached hereto as
Exhibit A, and incorporated herein by reference.
Section 5 It being necessary for the peace, health, safety and orderly development of
the City of , an emergency is hereby declared to exist and this
ordinance shall become effective immediately upon its passage by the Commission and approval
by the Mayor.
Read first time at a regular meeting of the City Commission held on the day of
1993 and the foregoing ordinance was finally enacted by the City Commission on
the day of , 1993.
City Recorder
ATTESTED this day of 1993.
Mayor.
ORDINANCE N0.
Effective Date: , 1993.
Draft
OREGON MUNICIPAL ELECTRIC UTILITIES
CONSERVATION POWER PLANT PROPOSAL
Introduction
This document describes the framework of a cost-effective Conservation Power Plant (CPP)
proposal developed by the Oregon Municipal Electric Utilities (OMEU). The participating
member utilities include Ashland, Bandon, Canby, Forest Grove, Milton-Freewater,
Monmouth and the Springfield Utility Board. These utilities intend to form an
Intergovernmental Entity to obtain Section 9(f) third party financing via tax exempt bonds
for the conservation power plant. The participating utilities believe that a cooperative
effort will allow .them to acquire cost-effective conservation resources for Bonneville,
provide Bonneville with low-cost financing, and minimize overhead costs while meeting
retail customer needs. The cooperative effort will ensure both cost-effective acquisition of
conservation resources fog the region and the equitable access to conservation services for
a diverse group of communities.
The purpose of this draft proposal is to: first, demonstrate the serious intent of OMEU's.
participating utilities to pursue the formation of the CPP; second, explain OMEU's overall
strategy for meeting Bonneville's conservation acquisition guidelines; and, third, serve as
an interim document for guidance and discussion while OMEU prepares its final proposal
for a CPP:
The draft proposal provides estimates of energy savings potential and acquisition rates
which reflect our best estimates based on careful consideration of local utility data and
incorporation of pertinent regional information sources. As this paper is being prepared,
Bonneville's program designs and budgets are in a state of change. Thus these estimates
are likely to change, as well. As OMEU proceeds with the development of the
Intergovernmental Entity and the Conservation Power Plant, these figures will be refined in
cooperation with Bonneville.
Overview of Conservation Targets and Costs
Table 1 summarizes the planned conservation achievements and estimated program costs
for each utility and for the total group. The conservation resource estimates are based on
the Electricity Conservation Resource Potential reports prepared by Pacific Energy
Associates (PEA) for each OMEU member utility. The estimates were modified by the
utilities after consultation with Bonneville's contractor, BRACO. These reports and the
data they contain have been subject to extensive review by the participating utilities,
Bonneville staff and the contractors.
The Electricity Conservation Resource Potential reports summarized previous conservation
efforts of the utilities. In addition, estimates of the technical and achievable potential for
conservation were developed based on local utility data, local demographic data, and
Bonneville documents and information sources. The conservation technical assumptions
2
are primarily based on Bonneville supply curve inputs and were reviewed with Bonneville
staff. Once estimates of potential energy savings were completed, PEA and the utilities
developed conservation strategies reflecting different levels and mixes of conservation
acquisition. Each utility assessed the strategies and selected the approach which was most
compatible with its Fesources and community needs.
Although approximate, the estimates of conservation resource potential should provide
sufficient information to demonstrate the potential scale and direction of OMEU
conservation efforts. As the proposed programs mature, OMEU utilities will be able to
refine the estimates and improve the accuracy of conservation estimates for Bonneville
planning purposes.
Table 2 provides the proposed Bonneville budget costs for the acquisition of the planned
conservation resource. The table also illustrates the projected size of the bond issues (in
three year increments) that would be needed to underwrite the conservation activities.
These figures are tentative and are meant for illustrative purposes. Final estimates and
proposed budgets will be reflected in the final proposal for the Conservation Power Plant.
Program Descriptions and Rationales
The program mix set forth in Table 1 for the OMEU participant group reflects the utilities'
effort to meet both local and regional needs. The following summarizes the principal
aspects of the program mix:
• The utilities are offering the following residential, commercial and industrial
programs: Energy $avings Plan, Energy Smart Design, Appliance Efficiency,
Weatherwize and Super Good Cents. Some utilities are offering only a partial
list of these programs.
• Ashland and Springfield are proposing to offer, in addition, special programs
targeted to unique market conditions in their communities, such as residential
lighting, blower door services and additional residential appliances.
• Residential programs account for approximately 51% of the total resources
acquisition, commercial programs 29%, industrial programs 15%, and other .
programs 6%.
• The OMEU program mix 'places strong emphasis on the acquisition of
commercial and industrial conservation resources, typically the sectors offering
the most cost-effective resources. The utilities will shift funds between sectors,
if necessary, to maintain program cost-effectiveness.
• Bonneville programs account for over 90% of the resource mix.
The program mix offered by the OMEU utilities offers cost-effective resources to
Bonneville in high priority areas -- namely, the commercial and industrial sector — while
also meeting the broad needs of each participating utility's community. By utilizing
consistent Bonneville programs across the board in most of the cases, OMEU can ensure
3
low administrative costs, sharing of information and expertise among the participating
utilities, and the prospect of economies of scale during many implementation activities.
Conservation Power Plant Strategy
The overall CPP strategy can be divided into two components: organizational and
program related. The following summarizes the key components of the overall CPP
strategy.
Organizational Strategies
• Coordinate program efforts and information among the participating utilities to
allow the sharing of expertise and resources.
• Pool the administrative capabilities of the utilities to achieve economies of scale
where appropriate and reduce administrative costs.
• Create an Intergovernmental Entity with the capability of cost-effectively
financing the Conservation Power Plant.
Program Strategies
• Use existing Bonneville programs and program designs wherever possible.
• Within Bonneville programs, provide the flexibility for customizing programs to
meet individualized market segments.
• Develop non-Bonneville programs, where needed to take advantage of unique
cost-effective conservation opportunities.
• Meet Bonneville's conservation acquisitions policies.
Strategy for Meeting Bonneville Conservation Acquisition Policies
OMEU's participating utilities have developed the following strategy for ensuring
compliance of the proposed conservation power plant and intergovernmental entity with
Bonneville's conservation acquisition and third party financing guidelines.
1. Load Reduction
Bonneville can make payments only for programs that will reduce Bonneville's
obligation to serve future firm loads. In addition, these future load reductions are a
function of gross load reductions, less adjustments taken for take-backs, free riders
and fuel choice impacts. Nearly all of the programs proposed under OMEU's CPP
proposal are Bonneville sponsored programs which are internally consistent with
Bonneville's load reduction goals. OMEU will maintain consistency with these
goals by adhering to Bonneville's program delivery procedures and methodologies.
4
2. Cost Effectiveness Limits
OMEU will capture the most cost-effective resources under its Conservation Power
Plant program. The following describes OMEU's strategy to meet and exceed
Bonneville's cost-effectiveness limits.
• Program cost-effectiveness: because the great majority of OMEU savings will
come through Bonneville programs, Bonneville's current revision of programs to
ensure cost-effectiveness will also benefit OMEU's programs. In addition,
OMEU is committed to the efficient delivery and administration of conservation
services. For example, the Intergovernmental Entity itself signals OMEU's intent
to coordinate activities among the participating utilities, minimize
administrative and other overhead costs, mitigate the fiscal impact of
conservation resource acquisition upon Bonneville through third-party
financing, and create a framework for planning and creative service delivery.
The budgets presented in this paper represent a significant shift of program
efforts toward the commercial and industrial sectors where costs are, on
average, lower per kwh saved than in the residential sector. If needed to
maintain overall program cost-effectiveness, OMEU will further shift
conservation funding to sectors and programs with lower costs.
• Measure cost-effectiveness: OMEU's will incorporate only measures which
typically cost less than Bonneville's cost-effectiveness limits.
3. Consumer Contribution
Since most of the conservation resource identified by OMEU's CPP will be
acquired through Bonneville programs, program incentives will be determined by
Bonneville's program designs and subsequent evaluations and adjustments. with .
respect to non-Bonneville programs identified in this proposal, consumer
contributions will be established based on the needs of individual markets within
the context of Bonneville's program cost caps.
4. Utility Contribution
OMEU itself and its participating utilities have made significant in-kind
contributions to date in support of the development of the Conservation Power
Plant and the Intergovernmental Entity and as a result have a stake in the successful
implementation of these programs. This stakehold will increase with the creation
of the Intergovernmental Entity and subsequent sale of bonds. This high level of
financial and organizational commitment will further reinforce OMEU's
commitment to the cost-effective acquisitions of conservation resources. OMEU
utilities will also, through the Intergovernmental Entity's financing authority,
dedicate their debt capacity to conservation programs.
5. Program Verification
OMEU and its participating utilities are committed to administrati4e practice and
verification procedures that will ensure the proper utilization of regional and local
5
funds. All of the participating utilities have considerable experience in the
successful implementation and administration of Bonneville and other programs.
This extensive experience will ensure successful implementation of the CPP and the
Intergovernmental Entity. Specifically, OMEU will address the following
verification standards in its final proposal:
• General verification: OMEU will develop a management plan which will
include a program tracking and disbursement recording system. This will help
to ensure legal accountability,-methodological credibility, and accurate and
comprehensive record keeping.
• Installation verification: OMEU participants will follow Bonneville procedures
for the verification of measure installations. Most of the participating utilities
are experienced in the management and verification of Bonneville. programs.
This coordinated effort will allow the more experienced utilities to share insights
and expertise on verification procedures with sister utilities. Equally effective
procedures will be developed for non-Bonneville programs.
6. Program Evaluation
Since nearly all of the CPP programs are Bonneville programs, we expect these
programs to be subject to Bonneville's program-wide evaluation effort. OMEU will
fully participate in Bonneville's evaluation efforts, maintain comprehensive
program records in support of this effort, and provide program records in a
consistent form for use by Bonneville's evaluators. However, it is unlikely that
Bonneville's program evaluations will provide sufficient detail to assess the
effectiveness of specific utility program delivery. As part of the CPP, OMEU will
consider developing an evaluation plan for conduction of OMEU-specific
evaluations. This plan may involve retaining an independent consultant to perform
the evaluations. At this point, evaluation costs have not been factored into the
budget estimates.
7. Third Party Financing
During the development of the Intergovernmental Entity, OMEU will also address
the following Bonneville considerations for third party financing:
• Intergovernmental Entity financed programs will be budgeted within program
budget forecasts.
• The Conservation Power Plant and the Intergovernmental Entity are
. intentionally designed to group smaller utility programs to ensure optimized
financing efficiency.
• Financing rates will be equal to or less than the Treasury borrowing rate for
comparable financing terms.
• The-average composite life of the conservation measure assets will be equal to
or greater than the term of the financing arrangement.
6
Summary
This draft proposal demonstrates the serious intent of OMEU's participating utilities to
develop the Conservation Power Plant and its supporting financing/administrative
Intergovernmental Entity. Since approval of Bonneville funding for the development of the
Intergovernmental Entity, OMEU has moved rapidly. The firm of Robertson, Grosswiler
and Company has been retained to provide program management and development in
support of the Intergovernmental Entity. Likewise, this draft proposal lays out OMEU's
framework for developing the entity and complying with Bonneville's requirements.
OMEU has before it an aggressive work plan and schedule (attached) which it intends to
realize. We look forward to working closely with Bonneville in the development of the
CPP.
7
vr�oii oo Io au "�VJ isli O'G60 SPFLU. UTILITY tlU 1 010
TABU .0181 PROGRAM COST AND SAVINOs FOOECA$T
Average Kilowatt (aaU) of Planned Conservation AehieVCoe,is
1993 1994 1995 1996 1997 1998 1999 2000 2001 2DO2 2003 TOTAL
UTILITY
Ashland 113 . 163 253 284 424 496 271 283 292 255 261 3,093
Bandon 18 18 18 21 21 21 21 21 21 t5 IS 211
Canby 218 131 121 114 114 114 110 110 110 110 110 1,363
Forest Grove 293 231 231 219 219 105 39 89 89 89 - 89 1,744
Miltor•Fteewater 30 49 BS 122 45 45 39 32 26 26 26 $25
MoRmouth 17 24 31 33 34 34 29 24 19 19 19 283
SUB 909 1,151 1,409 1,267 1,027 1,027 1,027 1,027 1,027 1,017 t,Doa 11,886
TOTALS 1,598 1,768 2,148 2,060 1,884 1,842 1,586 1,586 1,584 1,531 1,520 19,105
UTILITY COST IN 1992 $1000 FOR PLANNED CDNSFRVATION AOSIEVENENTS
UTILITY 1993 1994 19" 1996 1997 1998 1999 2000 2001 2002 2003 TOTAL
Ashland 5336 1507 1755 SM6 91,212 $1,394 1914 6957 5987 1795 $829 39412
Bandon S86 186 $86 t1D3 $103 t103 -$103 9103 $103 399 399 91,074
Canby 2307 $341 $390 $404 1406 5406 1406 $406 $06 $406 9406 $4,293
Forest Grove 9413 9508 $508 1566 9566 9335 $311 $311 $311 9311 $311 34,451
Miltan•Freawater 1122 $151 $211 9280 2136 $136 1133 2131 3128 $128 SiZB $1,684
Monmouth $62 $71 981 S89 $95 $95 593 991 $89 389 $89 5944
SUB 41,400 22,264 23,0% 93,077 22,988 $2,988 $2,957 $2,984 92.987 52,986 $2,986 $30,743
TOTALS $2,726 $3,928 $5,136 $5,355 $5,500 25,447 24,947 54,903 $5,011 s4,a14 S4,848 $52,701
Three year totals, starting in indicated Year;
$11,790 $14,419 913,997 216,308 315,900 515,377 514,941 $14,808 214,67;
Budgets and savings frOM Ashland, Bandon, Canby, Forest Grave and SUB based
on Latest BRACO forecasts as of 6/8/93.
Ashland and Springfield budgets and savings do not reflect the current RPA
move to keep budgets constant fray 1993.1995, so budgets will probably decrease
by about 11 million in 1994 and $2.1 million to 1995. '
Marmmudl end Milton Freawatar budgets are based on filed conservation plats as per
12/17/92 cumnary by SUB. these also do not rcflect s 1993.1995 Frecte in budget.
This nay reduce budgets by about another $30,000 in 1994 and 2100,000 In 1995.
TABLE 1
BUDGET IN AVG. LEV.
CITY ANNUAL MwH MILLIONS SPA FROG COST
Residential
Ashland 11,263 $5. 4
Bandon 1, 461 1. 0
Canby 6,221 2 . 9
Forest Grove 7, 078 2. 6
Milton-Freewater 3 ,353 2. 0
Monmouth 1, 857 0. 8
Springfield 37, 010 12 .8
TOTAL 68,244 $27.4 34 mills/kwh
Commercial
Ashland 13 ,961 $3 . 7
Bandon 390 0. 1
Canby 3 , 650 0. 9
Forest Grove 2, 900 0.8
Milton-Freewater 1, 426 0. 6
Monmouth 220 0.2
Springfield 35, 632 9.5
TOTAL 58,179 $15.7 21 mills/kwh
Industrial
Ashland 1, 869 $0. 4
Bandon 0 0. 0
Canby 2 , 071 0. 5
Forest Grove 5, 300 1. 1
Milton-Freewater 1, 147 0.4
Monmouth 0 0. 0
Springfield 24 , 900 , 5.5
TOTAL 35,287 $7.9 14 mills/kwh
Other
Ashland 0 $0. 0
Bandon 0 0. 0
Canby 0 0. 0
Forest Grove 0 0. 0
Milton-Freewater 0 0. 0
Monmouth 0 0. 0
Springfield 6, 518 2 .9
TOTAL 6,518 $2. 9 32 mills/kwh
Total
Ashland 27, 093 $9 . 5
Bandon 1, 851 1. 1
Canby 11, 943 4 .3
Forest Grove 15, 278 4.5
Milton-Freewater 5, 926 3 . 0
Monmouth 2, 077 0. 9
Springfield 104, 060 28. 3
TOTAL . 168,228 $53. 9 25 mills/kwh
City Attorney
City of Ashland
(503) 482-3211, Ext. 59
MEMORANDUM
September 14, 1993
TO: Mayor and City Council
FROM: Paul Nolte
SUBJECT: Request for easement at Nutley near Lithia Park
On behalf of the owner Carmel Barnthouse, Gordon Miller has requested the city grant
an easement from Nutley Street across a small strip of city property to the lower
portion of a lot at 108 Granite Street (designated as parcel 1 on the attached map).
Parcels 1 and 2 were recently created from the original lot at this address as a result
of an approved minor land partition (planning action 93-104). The easement would be
for the purpose of allowing limited access to the lower portion of parcel 1 to care for
the trees, flowers, shrubs and large garden on the lower portion.
Mr. Miller advises that Mr. Barnthouse, now deceased, took care of the narrow strip of
city property for 47 years and used the strip for access to the lower part of his lot
during this time.
Jim Olson advises that this portion of Nutley Street and the adjoining strip of public
property has never been dedicated as a public street and therefor no right of access
to the street exists on the adjacent property. He would prefer that the entire right of
way be dedicated as a street to clear up any confusion regarding the status of the
public property.
The purchaser of parcel 2 would like an easement for access across this same strip at .
the same location for purposes of access to a double garage to be built on parcel 2 if
access is granted.
The council has four options:
1. Dedicate the strip and Nutley Street as a public street: This option would allow
unrestricted access to both parcels from Nutley without any further action necessary
by the council.
2. Grant the easements to both parcels 1 and 2 with restrictions limiting the use to
landscape and garden maintenance for parcel 1 and vehicular access to the existing
I
E.
Memorandum to Mayor and Council
September 14, 1993
Page 2
house on parcel 2. The easement could also specifically prohibit access for any
further development of the parcels.
3. Grant an easement only to parcel 1 to allow continuance of the historical use of the
strip for landscape and garden maintenance.
4. Do nothing.
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'Ashland
Cable Access Channel
A Rogue Valley Community Television Service"
July 27, 1993
Mayor Cathy Golden
Members of the Ashland City Council
Ashland City Hall
Ashland, OR 97520
Dear Mayor Golden :
A number of changes for community access television in Ash-
land and the Rogue Valley are being discussed among various
groups interested in this important community service .
Both long and short range plans for Channel ' s 9-30-31-32
have been developed by the Ashland Cable Access Commission . In
keeping .with these goals a number of strategies have been worked
out which may eventually come before the city council for ap-
proval .
At our recent day—long retreat members of the cable access
commission expressed their desire to keep members of the council
informed about the direction these plans are moving and to
solicit your input and comments before continuing . Therefore , as
commission chair, I would like to schedule a study session with
you and the council at your earliest convenience .
I will be in contact with you within a few days to see if a
date and time could be arranged. I am sure you and members of
the council will find our topics of discussion quite informative .
These include issues with TCI Cablevision, the city of Medford,
Jackson County Commissioners, KSYS . facility remodeling, equip-
ment upgrades , financial considerations , a county wide cable sum-
mit , move to four channels and more . We have been an extremely
busy committee and we look forward to sharing our work and con-
cerns with you .
Cordially,
Tim Bewley
Chair
1250 SISKIYOU BLVD. ASHLAND, OREGON 97520-5078 TELEPHONE )503) 552-6395 • FAX )503) 552-6429
CHAMBE�)
I
CONCER
�7
September IQ 1993
The Honorable Cathy Golden
Mayor of the City of Ashland
Ashland, OR 97520
Dear Ms. Golden:
Chamber Music Concerts is celebrating its tenth anniversary season this year, with our
opening concert, the American Chamber Players, on November 19th. Our 1993-94 season
presents a four concert series and a gala anniversary concert April 14, 1994.
As part of our celebration we would like to display a banner across Main Street November 1-
8, 1993, announcing our ten years of chamber music concerts and inviting the public to join
us in the concert season.
Chamber Music Concerts is a prominent performing arts program, and its reputation of
excellence has been recognized nationally. We have received a matching grant from Chamber 't
Music America in recognition of our musical and educational excellence and our ability to
bring internationally known chamber musicians to our Southern Oregon community.
We ask the city to recognize our stature by issuing a proclamation honoring Chamber Music
Concerts' ten years of continuous performances and to waive the $125 banner installation fee.
We are a nonprofit organization, ID # 93-6001786
S- /c iely,
� 'L c
re F le
Artistic Direct r
arvey R t �
Administrative Director
CSC 220 • Southern Oregon State College • Ashland, Oregon 97520-5029
TEL (503) 552-6154 FAX (503) 552-6329