HomeMy WebLinkAbout1993-1207 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it
is the subject of a public hearing which has been closed. If you wish to speak, please rise and after
you have been recognized by the Chair, give your name and address. The Chair will then allow
you to speak and also inform you as to the amount of time allotted to you. The time granted will be
dependent to some extent on the nature of the Rem under discussion, the number of people who
wish to hord. and the len th of the acienda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
December 7, 1993
I. PLEDGE OF ALLEGIANCE: 7:30 P.M., Civic Center Council Chambers
II. ROLL CALL
III. -_ APPROVAL OF MINUTES: Adjourned Meeting of November 30, 1993.
IV. SPECIAL PRESENTATIONS AND AWARDS:
1. Presentation of Annual Audit Report by Don R. Doerr, Coopers & Lybrand,
independent auditors.
2. Proclamation of December, 1993 as "National Drunk and Drugged Driving
Presentation Month".
3. Proclamation of December 6-10 as "DECA Student Recycling Awareness Week".
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V. CONSENT AGENDA: /
1. Minutes of Boards, Commissions and Committees.
2. Departmental Reports - November; 1993.
3. City Administrator's Monthly Report - November, 1993.
4. Quarterly Financial Report by Director-of Finance.
5. Acceptance of Annual Audit Report by Coopers & Lybrand, independent
auditors.
VI. PUBLIC HEARINGS: (Must conclude by 9:30 p.m.)
1. Proposed formation of a Local Improvement District to provide for sanitary sewers on Strawberry Lane from Ditchline Road 1350 feet westerly.
2. Planning Action No. 93-122 final plan approval of a 24-lot subdivision on
property located at 604 and 606 Oak Street. (Larry Medinger, applicant.)
VII. UNFINISHED BUSINESS:
'-, 1. Adoption of findings on Planning Action No. 90-057 (Seitz).
2. Request by Allan Sandler to project 4 feet into City right-of-way for restaurant
expansion at 58 E. Main Street.
VIII. NEW AND MISCELLANEOUS BUSINESS:
1. Water and Sewer Rate Study report and recommendation by Hilton, Farnkopf,
and Hobson.
2. Letter of Resignation from City Recorder Nan E. Franklin, effective December
31, 1993.
3. Letter from Rogue Valley Community Development Corporation requesting letter
of committment for approximately $200,000 for proposed 10-unit affordable
housing project and hiring staff.
4. Presentation by Director of Planning of Periodic Review Work Program for
Comprehensive Plan update as required by LCDC.
IX. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3
minutes per speaker and 15 minutes total).
X. ORDINANCES. RESOLUTIONS AND CONTRACTS:
1. / First reading by title only of "An Ordinance Amending Ordinance No. 2693 by
Repealing All Assessments for the Railroad Park except for the Assessment of
Lot 10 of the Railroad Village Subdivision Owned by the City of Ashland."
2.'� Reading by title only of "A Resolution Declaring the Canvass of the Vote of the
Election held in and for the City of Ashland, Oregon, on November 9, 1993."
3. Reading by title only of "A Resolution Setting Water Rates Effective January 1,
1994."
4. — Reading by title only of "A Resolution Setting Sewer Rates Effective April 1,
1994."
XI. OTHER BUSINESS FROM COUNCIL MEMBERS
MI. ADJOURNMENT
MINUTES FOR THE ADJOURNED MEETING
ASHLAND CITY COUNCIL
November 30, 1993
CALLED TO ORDER
Meeting was called to order at 7:32 p.m. in the Civic Center Council
Chambers by Acting Mayor Pat Acklin.
ROLL CALL
All Councilors were present. Mayor Catherine Golden absent.
APPROVAL OF MINUTES
Minutes of the Regular Meeting of November 16, 1993 were accepted as
mailed.
PUBLIC HEARING
1. Appeal by the City Council of Planning Action No. 93-127 a site review
approved by the Planning Commission for a proposed building to house
the Planning and Public Works (Engineering Division) Departments.
Laws/Acklin m/s to place on agenda a resolution that if passed will make
appeal hearing unnecessary. Motion passed.
Nolte read resolution. Laws/Hauck m/s to amend resolution with suggested
change in Section 3. Motion withdrawn. Laws/Winthrop m/s to adopt
resolution as amended.
Rick Vezie, Our Town Committee, spoke to support resolution. Advised
Council Committee wants to be a part of the solution. Ron Roth, 6950 Old
Hwy 99 S. , also endorsed the resolution.
Hauck moved to strike Section 3 of the resolution. No second on motion.
Roll call vote on Laws motion to adopt resolution as amended. Laws, Reid,
Hauck, Winthrop YES; Acklin, Arnold NO.
Public hearing was closed.
ORDINANCE, RESOLUTION & CONTRACTS
Second reading by title only of an ordinance amending Ordinance No. 2724
relative to the creation of an intergovernmental entity known as the Oregon
Municipal Energy and Conservation Agency.
Hauck/Laws m/s approval. Motion passed.
ADJOURNMENT
Meeting was adjourned at 8:15p.m.
Nan E. Franklin, City Recorder Catherine M. Golden, Mayor
(r.Mmwm\1130-93anW
NA77ONAL DRUNK AND DRUGGED DRIVING (3D)
PREVEN77ON MON771 1993
WHEREAS, DRIVERS AND PEDESTRIANS IMPAIRED BY ALCOHOL AND OTHER
DRUGS ACCOUNT FOR NEARLY 17,700 HIGHWAY DEATHS ANNUALLY; AND
WHEREAS, MOTOR VEHICLE CRASHES ARE THE NUMBER ONE CAUSE OF
DEATH FOR CHILDREN, ADOLESCENTS, AND YOUNG ADULTS IN THE UNITED
STATES; AND
WHEREAS, ALCOHOL IS INVOLVED IN NEARLY HALF OF ALL TRAFFIC
FATALITIES; AND
WHEREAS, INJURY AND PROPERTY DAMAGE RESULTING FROM IMPAIRED wIA
DRIVING CAUSE PHYSICAL, EMOTIONAL, AND ECONOMIC HARDSHIP FOR
HUNDREDS OF THOUSANDS OF ADULTS AND YOUNG PEOPLE; AND
WHEREAS, A DECADE OF INTENSE PUBLIC EDUCATION EFFORT HAS PROVED
THAT ALCOHOL-RELATED HIGHWAY CRASHES ARE NOT ACCIDENTS AND CAN
BE PREVENTED; AND l ii
WHEREAS, COMPREHENSIVE COMMUNITY-BASED STRATEGIES To FURTHER
... .......
REDUCE AND PREVENT IMPAIRED DRIVING TRAGEDIES ARE KNOWN; AND
WHEREAS, IF WE TAKE A STAND NOW WE CAN PREVENT IMPAIRED DRIVING;
NOW, THEREFORE, 1, CATHERINE M. GOLDEN, DO HEREBY PROCLAIM
DECEMBER, 1993 is NATIONAL DRUNK AND DRUGGED DRIVING PREVENTION lip,'"
IbRv
MONTH IN ASHLAND. As THE MAYOR, I ALSO CALL UPON ALL CITIZENS,
GOVERNMENT AGENCIES, PUBLIC AND PRIVATE INSTITUTIONS, BUSINESSES,
HOSPITALS AND SCHOOLS IN ASHLAND TO PROMOTE AWARENESS OF CAUSES
OF DRIVER WAMAENT, EXISTING AND PROPOSED LAWS INTENDED TO
FURTHER REDUCE AND PREVENT IMPAIRED DRIVING, AND OPPORTUNITIES TO
ESTABLISH SAFER AND HEALTHIER NORMS REGARDING THE USE OF ALCOHOL
AND OTHER DRUGS FOR ALL CITIZENS, PARTICULARLY YOUNG PEOPLE.
DATED THIS 7TH DAY OF DECEMBER, 1993.
CATHERINE M. GOLDEN, MAYOR NAN E. FRANKLIN, CITY RECORDER
In' a41
.........
PROCLAMATION
*I 01M.
WHEREAS, students in DECA at Ashland High School are promoting student
awareness of recycling efforts being done at the high school, in their
homes, and in their community to encourage the practices of good
waste reduction and recycling habits everyday -- by buying wisely,
reusing items, separating recyclables, and returning bottles and cans
to the store; and
WHEREAS, DECA students realize that their peers will be responsible for meeting 7.71
N the solid waste challenges of the future and preserving our natural
I;o P
resources and quality of life; and
Vie,' i -P.
N)
WHEREAS, DECA students have prepared a week-long program to focus on
M
recycling efforts at the high school with guest speakers, displays and a
recycling awareness contest
......E 'Z.F
NOW THEREFORE, I, Catherine Golden, Mayor of the City of Ashland, Oregon, do
hereby proclaim December 6 through 10, 1993 as:
DECA Student Recycling Awareness Week
at Ashland High School and encourage each student to practice the waste reduction
and recycling activities that are so vital to our area's figure, its natural resources,
and its quality of life.
Dated this 7th dav of December, 1993.
4n; Catherine M. Golden, Mayor
P
45
Nan E. Franklin, City Recorder
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December 3 , 1993
M E M O R A N D U M
TO: Honorable Mayor & City Council
FROM: Brian L. Almquist, City Administrator
SUBJECT: Monthly Report - November 1993
The following is a report of my principal activities for the
past month, and a status report on the various City projects and
Council goals for .1993-94.
I. PRINCIPAL ACTIVITIES:
1. Met with City Attorney, Dick Wandersheid and Mac
regarding amendments and policy on affordable housing agreements,
particularly the "sleeping second" provisions.
2 . Met with Finance Director and Cemetery Supt. regarding
improvements to Mt.View mausoleum proposed by prospective donor.
3 . Met with representatives of Clear Springs Resort at their
request, to hear of their proposed timetable for construction.
4 . Met with Allan Sandler and City Attorney in an attempt to
work out disagreements on encroachment permit for Macaroni's
restaurant.
5. Met with SOSC President Cox regarding status of Cable
Access and funding of PEG access fee by TCI.
6. Met on two occasions with City Attorney, Ken Mickelson
and Jill Turner regarding Billings Golf Course lease.
7. Attended 4-day annual League of Oregon cities conference
in Eugene.
8. Attended luncheon with our financial consultants PFM,
together with Ken Mickelson and Jill Turner regarding bonding
requirements for sewage plant upgrade. and golf course.
1
9. Attended study session with Council, Park Commission and
PFM representatives to discuss bonding options and requirements.
10. Attended monthly meeting of Cable Access Commission.
11. Met on two occasions with John Farncoff, consultant on
. water and sewer cost-of-service study to review rate proposals
for draft report to be presented at Council study session.
12 . Met with Val Bubb, accountant for Mt.Ashland Ski
Association regarding year-end statistics and an update on
maintenance of reserves for closure.
13. Was interviewed BPA's Perry Gruber of "BPA Circuits"
magazine for an upcoming feature article on Ashland"s electric
utility.
14. Met with representatives of Festival of Lights Committee
regarding City participation in setting up shelter for
performances through New Years on the Plaza.
15. Attended dedication ceremony at Garfield Park.
16. Attended annual Ashland Community Hospital Foundation
dinner at Ashland Hills Inn.
17. Attended meeting at SOSC to hear presentation by Sue
Buske, a cable communications consultant regarding status of the
Cable Act. Was able to get some good ideas on how to deal with
TCI on PEG fee problem.
18. Met on two occasions with committee working with
consultant on water and sewer cost-of-service study.
19. Met with Ken Mickelson on two occasions to meet with
property owners on N.Mountain Avenue regarding the possible
purchase of their property for park purposes.
20. Appeared on monthly Town Hall program with Mayor Golden
and Councillor Hauck.
21. Met with Roger Ledbetter at his request to hear of the
availability of his building at Third and E. Main for City
offices.
2.2. Met KSYS manager Bill Campbell regarding their role in
cable access programming and possible funding of a countywide
system.
2
STATUS OF VARIOUS CITY PROJECTS:
1. Electric Substation. BPA has agreed to pay $158,400 for
the 2. 17 acre site for the new substation. Park planner Midge
Thierolf and BPA designers are working together on the master
plan. Construction of the substation is expected to commence in
the Spring and is to be completed by December 1, 1994 . A minor
land partition application will be heard during December.
2. Downtown Project. Completed.
3 . Northwest Water Project. Construction on the reservoir
on Hitt Road is complete. The only remaining items are the
perimeter fencing and guardrail.
4. Open Space Program. As you all well know, the repeal
election was unsuccessful. Ken and I are proceeding with initial
negotiations on several parcels on the Open Space Plan and I will
keep you advised on our progress
5. Digester Roof. Completed.
6. Tolman Traffic Signal. Completed.
7. Wetlands Study. The 20/50 Committee has begun its work
to facilitate a basinwide solution to water quality and quantity.
The DEQ stated its commitment to facilitating such a solution
once the City commits itself to an option acceptable to DEQ.
8. Forest Fire Management Project. Parks has completed its
work for this year. Additional work is scheduled for next Winter
which will complete the recommended project list from McCormick
and Associates. Following completion, the park land will be
dedicated to the Parks Commission for maintenance. We have
submitted a grant request under Clinton's new program to complete
all the projects in the Forest Plan.
9. Capital Improvement Plan. The draft plan was reviewed in
study session in January. Copies have been placed in all the
libraries. In light of the Ad Hoc committee work on the building
addition, it would perhaps be better to wait on a public hearing
on the plan until February or March.
10. Office Addition at Civic Center. Working drawings and
specifications have been completed. We presented the site review
to the Planning Commission at their October 9 meeting, and it was
approved by a unanimous vote. The City Council on October 16,
appealed the site review for a public hearing on November 16,
along with the policy issue as a separate consideration. The
Council at its November 30 meeting voted to postpone the project
pending the completion of a review by an Ad Hoc committee to be
appointed by the Mayor.
3
III. STATUS OF COUNCIL GOALS:
1. Amend the Fair Housing Ordinance. Completed on May 18 .
2 . Modify all municipal buildings to make them fullv
handicapped accessible. Study of all facilities has been
completed by the consultant and should be ready to present to
Council on December 21. Daryl Ackerman of the Oregon
Disabilities commission should be with us at that time to present
the report.
3 . Deal more effectively with public/media issues. The City
Council agreed to become more active in writing guest editorials
and in responding to letters to the editor during the coming
year.
4. Review personnel policy effectiveness. The Council
directed a review of our present employee evaluation process,
training, and overall personnel policies. A committee of middle
management personnel has been reviewing the last issue, and I
hope to report to the Council on this after the first of the
year.
5. Give consideration to affordable housing policies
whenever other growth management or utility policies are
changed. The Water and Sewer rate options presented at the
study session on October 26 do relate to this goal and were
discussed. The rate recommendations to be presented on December 7
actually reduce rates for our lowest income citizens.
6. Take a proactive role in opposing proposals to upzone
secondary lands adjacent to the city's Urban Growth
Boundary. Planning Director McLaughlin and Mayor Golden
have written a joint letter to the County expressing our views.
Both have appeared at the Ashland area hearings to reiterate our
opposition, particularly in the interface areas. The County's
latest proposal seems to add only three new parcels.
B air L. Almqu t
City Administr for
BA:ba
4
CITY OF A S H L A N D CITY HALL
Na ASHLAND, OREGON 97520
telephone (Code 503) 482-3211
0
TO: Ho OIL) Mayor and City Council
FROM: a Al Williams , Director of Electric Utilities
SUBJECT: . Electric Department Activities for OCTOBER 1993
THE FOLLOWING IS A CONDENSED REPORT OF THE ELECTRICAL DEPARTMENT
ACTIVITIES FOR OCTOBER 1993 .
INSTALLED 8 NEW UNDERGROUND SERVICES AND 1 NEW OVERHEAD SERVICE.
INSTALLED 1110 FEET OF CONDUIT AND 6210 FEET OF CONDUCTOR.
7 NEW TRANSFORMERS WERE INSTALLED FOR A TOTAL OF 975 KVA AND 1 WAS
REMOVED FOR A NET GAIN OF 925 KVA ON THE SYSTEM.
RESPONDED TO 84 REQUESTS FOR CABLE LOCATES .
HAD 257 CONNECT ORDERS AND 149 DISCONNECTS FOR A TOTAL OF 406 .
THERE WERE 422 DELINQUENT ACCOUNT NOTICES WORKED AND 59 DELINQUENT
ACCOUNTS WERE DISCONNECTED.
16 STREET LIGHTS WERE REPAIRED IN THE SYSTEM.
3 STREET LIGHTS WERE INSTALLED AND METERED.
EMPLOYEES ATTENDED MONTHLY SAFETY MEETING .
MONTHLY EMF READINGS WERE TAKEN.
P
�jCFAS If,
o �J,�` Qasl•� rN � � Nm _
GREGO
November 10, 1993
Mayor and City Council
�r
rom:
Steven M. Hall, Director of Public Works ,
p�u�jEtt:
Monthly Reports
Enclosed are the monthly reports for the Public Works department
for the month of October 1993 .
SMH:=U'WW0RYr.m=
Enclosures
r
ENGINEERING DIVISION
MONTHLY REPORT FOR:
OCTOBER 1993
1. Issued 23 Street Excavation Permits.
2. Issued 6 miscellaneous construction permits.
3. Issued 4 address change or assignment forms.
4. Responded to 6 Certificate of Occupancy reviews.
5. Completed 5 pre-applications for planning actions.
6. Completed 6 "One-Stop" permit forms.
7. Performed field and office checks on 4 partition plats.
8. Performed the following work on the Scenic Drive - Church St. intersection revision:
a. discussed purchase with owner,
b. researched deed and right-of-way records,
C. prepared description of parcels to be acquired, and
d. marked proposed boundaries on site.
9. Met with land owners concerning the proposed relocation of an easement across airport property.
10. Prepared report to Council on termination of a storm drain easement of Walker Avenue.
11. Prepared report to Council regarding a revision of easements on the Ashland Community Food
Store.
12. Inspected contract paving of First Street.
13. Operated traffic counters at several locations.
14. Prepared petition and information packet for the proposed vacation of an alley off Scenic Drive.
15. Prepared petition and estimate for.the proposed improvement of Walnut Street.
16. Prepared estimate and petition for the proposed improvement of Ann and Clinton Streets.
17. Performed the following work at the E. Main Street/Mountain Avenue intersection:
IHO:rs\sinffrpt.mt
sufman.mer
Engineering Division Monthly Report for October 1993
Page 2
a. re-set stakes and computed grades for curb returns, and
b. inspected work performed by contractor.
18. Continued digitizing tax lot maps into.the computer.
19. Performed the following work on the Mountain Avenue Sewer L.I.D.:
a. reviewed easements,
b. prepared easement documents, and
C. completed bid and contract documents for D.E.Q. review.
20. Inspected work performed by contractors on E. Main Street at the museum site.
21. Prepared an easement to be acquired along E. Main Street for installation of a telephone vault.
22. Inspected contract work performed on the Terrace Pines Subdivision.
23. Performed the following work on the Clear Creek Subdivision Improvement Project:
a. inspected work performed by contractors, and
b. processed progress payment no. 3.
24. Submitted documentation on the Tolman Creek Signal Project to O.S.H.D.
25. Continued design and plan preparation for the Railroad Village Subdivision Improvement Project.
26., Performed the following work on the Oak Street L.I.D.:
a. completed topo survey of area,
b. began preparation of project plans,
C. computed grades for curbs, and
d. prepared report to Council.
27. Performed the following work on the N.W. Area Pump Station & Reservoir Project:
a. inspected work by contractor,
b. review proposed change order nos. 4 & 5, and
C. prepared progress payment no. 6
1HOaakmaffWLwt
SL�finrntl.mer
WATER QUALITY
MONTHLY REPORT
OCTOBER, 1993
Water:
Repaired 1 leaks in City owned water mains.
Repaired 2 leaks in customer service and/or meter.
Replaced 2 broken stops on water meter services.
Changed out 13 water meters.
Changed out 2 broken customer curb stops.
Installed 4 new water meters with handvalves.
Installed 3 customer hand valves.
Replaced 1 fire hydrant.
Installed 11 1" water services.
Chlorinated and flushed water mains at new South Valley Business
Park, 3 times, due to contractor error. Tied main in and put it
into service.
Poured sidewalks at Granite St. and at Church Street.
Relocated water service hit by contractor at Tolman Creek Road.
Repaired water service hit by contractor at Fordyce.
Set new handicap fountain at Liberty and Siskiyou.
Replaced Lithia line across 5th Street at East Main due to
paving.
Tied in 6" water main at Nutley and Alnutt to new 24" main.
Chlorinated new 10" water main. from new pump station to new
reservoir. Chlorinated the reservoir, turned on new pumps, and
filled reservoir.
Sewer:
Made repairs to 6 sewer lines..
Responded to 4 service calls.
Rodded 5902' of City sewer mains using 14 , 000 gallons of water.
Rodded 11, 978' of city sewer mains using the mechanical rodder.
TV'ed 163 ' of City sewer mains.
Foamed 1920' of City sewer mains.
Miscellaneous:
There were 99 requests for utility locate calls.
There was 94 . 83 million gallons of water treated at the Water
Treatment ,Plant and 50. 86 million gallons of water treated at the
Waste Water Treatment Plant.
Used 15 yards of 314" minus rock at various jobsites.
'
11,�, City of Ashland
2 Street Division
---5_17 _fjtilesand collected
-13 loads of debris. ApproX . 252 yards.
: Responded_to 99 Utility location reqUe5tS.
jL
1. Grad d several streets and alleys.
:41 Pre-patched and prepared MOUntain Ave. - from E. Main to the R/R tracks
for re-surfacir-1g .
Pre-patched and prepared 5th Street from E . Main thrOUg h P. St Feet f-0 r
I Began loca.ting valves and marj:iules coverect over dur in --sur lacing to
.,be raised
2 1 Patched areas at the Re-Cycic Center and Under the covered parking
-vice Center-.
uri Carol , Clinton , Lower Strawberry
and an G,-andview at 'er.1c . j-,upu to un-used tack co;_-IL con these
large area at Fire Station #1 and sand-sealed the patch.
Began raising valves and manholes in coniunction with 'O'U r r.e-SL.tr*f ac ing
3,1 lons of CSS-1 tack-coat fur rC:-1.;Ur facing
11 Re-sur-facpd Mountain Ave. ftom E. Ma�r) tut the R/R tracks: 272. 1.7 tons.
ar
260.37, tons .
41 Cleaned cat,
all UtilitieZ:,, installed 160 feet of. 12 in . corr-LIqated and
installed 2 catch basins. Constructed a �:;tcnnger larger berm for botter
45ji erosion control .
50 Installed 7 "NO PARKING" signs on E. Pebble Beach.
Straightened no parking sign post ,on Y.M.C.A. Way.
5- Removed tho street sign and post for Y.M.C'A. Way/Ashland St. hy the
54 Bus stop and installed the street sign on i�he stup sign �osi at th,
1"1;? Replaced 5 faded "NO PARKING" signs on Oak Knoll Dr. .
Knoll Dr. at Hiway "66" . Painted anl " Island` , renter \ines, arrows`
- '
and yellow curb for new traffic control due to removing the original,
2 concrete island prior to re-• ufacing Oak Knoll. Dr. . .
3
_--Instal led-nONE _WAYV. and _"NO PARKlNG2-migns,-painTed arrows. -and- painted
yellow •curb on 1•_: t. Street from "A" to "n" Streets.
Made : -DRUGS AND ALCOHOL KILL- signs to be placed on a wrecked tar
W-Lic-LIM-Wr eL_Ler
7 Replaced the stop sign at 8th and E. Main .
1 .
Removed 3 posts from Siskiyou Blvd . not in use any longer.
9 ..
_ talled .1 REDUCED-SPEED. AHEAD!!._._.on_. a i n-at Sheri d an............
10
11 M I SC
12 P i I w
:'! Pushed up asphalt at our re-cycle yard on Glenview Dr. .
4� Raised a Sprint manhole on Mountain Ave. below E. Main prior to
re-5
lei Cleaned up a concrete spill on upper Iowa.,
71 cleaned up Re-Cycle Center and prepared same for seal-coating .
fe up a Wrecked car from Dickjs Vrenkyc Serylce b
OFI�jrzd- . - _jo_ -
M- V- RIBBON WEEK. " This car was moved to several different locations during
q�n
A" the week .
"Yi,C LEE Cut-blackberries.,Acimmed trees-and -brusb-and-buijt-up-shoulder15..-V.4ith
2Z
granits and small shale ruck from the old dairy to Bear Creek..' .
Hauled off tree stump, backfilled behind new sidewalk and cleaned u-"
24 --f ir0_0Caa_nWt:aaa_±V0!_0aSrn-
25 ed up facilities and equipment on. weeklyVasis.
,ftw' .
,, Clean
2 N�,,.,; Helped in shop if needed .
406ml H_.monthly saf
2
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33
351
36
371
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451
46
471
48
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City of Ashland
9 ," Fleet Maintenance
octo__ber 140 Feport ..
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12i nn:?r j 1 1 lun��leLt i work on III sgcwi'; �d rw 1u various WPM of City. .. __.._.._._
--- _. . ..._. .__ _.. -- --------- ---...._ - _.-_
13�;; equipment and vehicles . -----
14
15
1e, With t�,r: rlew numbering - -.te«. in
effect, wort. orders will. n l.onycr be
1z� report .d on an indi.vidnAl department - oivision basis.
19!
191 . r
20i The emergency generators at City Hall and the Civic Center were .manually
2d . tested on a weekly basis. .__.
22
23
241 I and ii =erthficatce._ issued for the month:
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26 c 'City of Ashland : 23
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7
Monthly Building Activity Report: 10/93 Page 1
#' Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Building:
ADDENDUM TO ADD/REMODEL 0
ADDITION 3 86, 315
BAY WINDOWS/REPL WINDOWS 1 2,750
CARPORT 1 7,500
DECK 1 3,000
DETACHED GARAGE 1 6,794
ENTRY VOIDING 9308074 0
FENCE 3 1, 400
GARAGE 1 8;893
GARAGE & DECK 1 10,500
INSTALL NEW WINDO 950
INSTALL NEW WINDOW 1, 900
KITCHEN REMODEL 1 6,000
MAINT BLDG, .#15, 16, 17, 18 1 500
MAINTENANCE BLDG #19 1 200
MAINTENANCE BLDG #20 1 200
MAINTENANCE BLDG #21 1 200
MAINTENANCE BLDG #25 & 26 1 300
MAINTENANCE BLDG #27 & 28 1 300
MAINTENANCE BLDG #6 1 200
POOL 1 15,500
REMODEL 1 18,840
REMODEL & ADDITION 2 72, 000
REMODEL AND DECK 1 5, 300
REPL MANUF HOME IN PARK 1 46, 600
RETAINING WALL 1 7, 021
SFR 7 627,539
SPECIAL INSPECTION 1 0
Subtotal: $ 930,703
Electrical:
1 BR CIR 210
1 BR CIR FOR DRYER 200
1 BR CIR FOR SPA 1 200
1 BR CIR FOR WALL FURN 1 70
1 BRANCH CIRCUIT 350
2 BRANCH CIRCUITS UPSTAIR 1, 500
4 BR CIR/BATH REMODEL 1 750
4 BRANCH CIRCUITS 600
ALARM SYSTEM 1 160
Monthly Building Activity Report: 10/93 Page 2
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Electrical:
ALTER SERVICE 1 830
ALTERATION OF POWER 200
CLEANUP METERING 500-
ENTRY VOIDING 9308046 -100
FIRE ALARM + 3 BR CIRS 2, 100
REWIRE HOUSE 600
SUB-PANEL 650
TEMPORARY POWER . 100
VOIDED ON 11/02/93 1 300
WALL HTR/1 BR CIR 1 250
Subtotal: $ 9, 470
Mechanical:
2 GAS SPACE HEATERS 1 1,715
ADD GAS STOVE 1 2 , 600
ENTRY VOIDING 9310102 -1 -880
EXTEND GAS PIPE 1 750
FIREPL INSRT/WTR HTR VENT 1 2, 295
FIREPLACE INSERT 1 1, 000
GAS FURN + 1 BR CIR 1 1,484
GAS FURN, H2O HTR, LINE 1 4, 000
GAS FURN/DUCT/LINE/ELECT 1 2 ,523
GAS FURN/VENTING/PIPING 1 5, 228
GAS FURNACE INSERT 1 1, 686
GAS LINE 2 600
GAS LINE & GAS RANGE 1 200
GAS LINE & RANGE 1 150
GAS LINE AND FURNACE 1 2 ,251
GAS LINE/FURN/l BR CIR 1 3,792
GAS LOG & GAS LINE 1 275
GAS PACK 1 4,000
GAS PAK/HEAT/1 BR CIR 1 5, 098
GAS STOVE 1 1,800
GAS WATER HEATER 2 1, 205
GAS WATER HTR/STOVE/LINE 1 200
GFAU & 1 BR CIR 2 5,260
GFAU + 1 BRANCH CIRCUITS 1 2 ,575
GFAU VENT 3 8, 883
GFAU/H2O HTR/1 BR CIR 1 2, 100
PELLET STOVE 1 1, 720
REPL ELECT H2O HTR W/GAS 1 350
Monthly Building Activity Report: .10/93 Page 3
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Mechanical:
VOIDED ON 10/26/93 1 880
WALL FURNACE 1 1,200
WOODSTOVE 1 2,000
Subtotal: $ 66, 940
Plumbing:
ADDITIONAL WATER LINE 0
MOVE VENT PIPE 10
REPLACE WATER HEATER 1 350
SPRINKLER SYSTEM 4, 000
WATER HEATER 1 699
WATER LINE 1 150
Subtotal: $ 5, 209
***Total: $ 1, 012, 323
COMMERCIAL:
Building:
BOILER ROOM 1 2, 000
DEMOLISH BUILDING 1 0
ENTRY VOIDING 9309047 -4, 500
INT REM, SUBWAY SANDWICH 1 10, 000
REROOF 1 1,250
Subtotal: $ 8,750
Electrical:
1 BR CIRCUIT 300
1 BRANCH CIRCUITS 2 2, 600
10 BRANCH CIRCUITS 0
ALARM SYSTEM 1 250
ELECTRIC 1 4 , 000
FEEDER + 3 BR CIR 400
SERVICE AND FEEDER 1, 800
SERVICE CHANGE 800
SERVICE/FEEDER/1 BR CIR 1,500
Subtotal: $ 11, 650
Mechanical:
GAS LINE FOR BOILER 1 2 ,895
Monthly Building Activity Report: 10/93 Page 4
# Units Value
COMMERCIAL:
Mechanical:
STANDBY GENERATOR 1 1,100
Subtotal: $ 3,995
Plumbing:
AUTO SPRINKLER SYSTEM 1 2, 100
Subtotal: $ 2, 100
***Total: $ 26,495
Total this month: 123 $ 1, 038,818
Total this month last year: 102 $ 2 , 111 472
Total year to date: 417 $ 6, 024 , 020
Total last year: 421 $ 5,953,564
This month This month This year
last year
Total Fees: 16,423 23 ,994 84, 084
Total Inspections: 637 531 2403
NEW CONSTRUCTION: 10193
RESIDENTIAL
PAGE NO. 1
11/18/93
ADDRESS #UNITS CONTRACTOR VALUATION
** DETACHED GARAGE
58 FOURTH ST ACCENT ON REDWOOD 6794 . 00
** Subtotal **
6794 .00
** SFR
1331 EVAN LN MEDINGER CONST. CO. INC. 90000. 00
857 NORTH MAIN ST PARKER, RICHARD 100383.75
77 MALLARD ST MEDINGER CONST. CO. INC. 80363. 00
1270 KIRK IN COX, FRED--CONSTRUCTION 102786. 08
1099 OAK KNOLL DR TONEY, JERRY CONST. INC. 88568. 60
899 CYPRESS POINT LP TONEY, JERRY CONST. INC. 106538.50
1302 MILL POND RD MEDINGER CONST. CO. INC. 58900. 00
** Subtotal **
627539 . 93
*** Total ***
634333 .93
NEW CONSTRUCTION: 10/93
COMMERCIAL
PAGE NO. 1
11/18/93
ADDRESS #UNITS CONTRACTOR VALUATION
**
** Subtotal **
0. 00
*** Total ***
0. 00
'
ASHLAND POLICE DEPARTMENT
COMMUNITY SERVICE VOLUNTEER PROGRAM
FOR STAFF USE ONLY
TD: CITY ADMINISTRATOR FOR THE MONTH OF OCTOBER 1993
NUMBER OF VOLUNTEERS REPORTING 104
DAYS WORKED 467
HOURS WORKED 1313
/
" ��� ~ ~~�� ` �
� ector of Community Services
\.^� �
'
|
PAGE NO. 1
11/18/1993 COMMUNITY SERVICE VOLUNTEERS
SUMMARY MONTHLY REPORT
FOR OCTOBER, 1993
VOLUNTEER ACTIVITY SS NUMBER DAYS HOURS
WORKED WORKED
** BICYCLE PATROL
** Subtotal **
79 158
** BLOOD PRESSURE CLINIC
** Subtotal **
2 12
** CHAMBER OF COMMERCE
** Subtotal **
4 16
** CITY HALL
** Subtotal **
1 3
** COMPUTER ENTRY
** Subtotal **
7 23
** COURT OFFICE
** Subtotal **
10 50
** CVS OFFICE
** Subtotal **
18 54
** DA COURIER
** Subtotal **
18 37
** FLU CLINIC
** Subtotal **
23 75
** FORENSIC LAB
** Subtotal **
1 4
** FRIENDLY VISITOR
** Subtotal **
2 3
** INTERFAITH CARE COMM.
** Subtotal **
2 6
i.
PAGE NO. 2
11/18/1993 COMMUNITY SERVICE VOLUNTEERS
SUMMARY MONTHLY REPORT
FOR OCTOBER, 1993
VOLUNTEER ACTIVITY SS NUMBER DAYS HOURS
WORKED WORKED
** LIBRARY, PUBLIC
** Subtotal **
19 52
** LOAVES AND FISHES
** Subtotal **
75 219
** MAIL COURIER
** Subtotal **
57 116
** MEALS ON WHEELS
** Subtotal **
3 6
** PACIFIC INS . NAT. HISTORY
** Subtotal **
1 2
** PUBLIC SCHOOLS
** Subtotal **
6 14
** QUILTING
** Subtotal **
8 21
** RECYCLE ACTIVITIES
** Subtotal **
4 8
** SENIOR PROGRAM OFFICE
** Subtotal **
17 72
** SHAKESPEAREAN FESTIVAL
** Subtotal **
1 2
** SHOPPER (NURSING HOME)
** Subtotal **
7 14
** TRANSPORTATION DRIVER
** Subtotal **
1 2
PAGE NO. 3
11/18/1993 COMMUNITY SERVICE VOLUNTEERS
SUMMARY MONTHLY REPORT
FOR OCTOBER, 1993
VOLUNTEER ACTIVITY SS NUMBER DAYS HOURS
WORKED WORKED
** VACATION 'HOUSE PATROL
** Subtotal **
25 70
** WATERSHED PATROL
** Subtotal **
76 274
*** Total ***
467 •1313
ASHLAND HISTORIC COMMISSION
Minutes
November 3, 1993
CALL TO ORDER
The meeting was called to order by Chairperson Jim Lewis at 7:30 p.m. Members present
were Jim Lewis, Terry Skibby, H.L. Wood, Steve Ennis, Keith Chambers, Dana Johnson,
Chloe Winston, Casey Mitchell and Le Hook. Staff members present were Bill Molnar,
Mark Knox and Secretary Nancy Slocum.
APPROVAL OF MINUTES
Ennis moved to approve the October 6, 1993 Minutes, Wood seconded the motion and it
passed unanimously.
STAFF REPORTS
PA 93-119
Site Review
233 Fourth Street
Tom Frantz
Molnar explained that this proposal was continued from last month. The commission's main
concern and the applicant's redesign concentrated on relocating the exterior stairway on the
rear side of the building rather than the south side and modification of the windows on the
side. The main planning issue dealt with improvement of the alley. The increased use of
the alley may necessitate the use of a surface more durable than granite. Staff
recommended, in Condition 3, that the property owner work with the owner of Peerless
Rooms to consider other types of paving surface such as interlocking pavers, brick or
stamped concrete.
Staffs opinion was that the parking variance request should not be approved at this time
as the applicant's specific use for the downstairs was uncertain.
Skibby wanted to know how non-approval of the parking variance would effect the design.
Molnar stated that the effect would be only in the number of restaurant spaces allowed on
the bottom floor. The applicant had credit for six parking spaces which allows for a 16 seat
restaurant. If the restaurant was considered a daytime use, the ordinance allows for the two
resident spaces to be used for the restaurant.
Applicant Frantz had a three dimensional model of the new design which showed the rear
window exchange, roof line change, east elevation front window height, line on the tops of
r .
windows, the move of exterior stairs from side to rear, the added deck upstairs, two added
cupolas and an overall simpler design.
Ennis liked the new design and asked about the vertical siding.
Frantz explained that the vertical siding would be in the gable area with horizontal siding
elsewhere.
Ennis asked whether the siding would be painted the same color.
Frantz stated it would be all be painted the same.
Hook liked the new design, especially the south and west elevations.
Lewis asked if denying the variance would be a problem for Frantz.
Frantz answered no. They would live in the back. The variance would be helpful, but
although they have inquires from possible tenants for the business, nothing is settled. He
was looking into possibilities for a theaters actors group or a railroad interpretive center.
Ennis wanted more information about the woodstove upstairs.
Frantz stated that they would use a fireplace insert instead of a forced-air unit. Most of the
mechanical venting would be on the Bunini side, but one flue would face north towards
Peerless Rooms. Applicant stated his concern for the Peerless Rooms' view.
Ennis thought a metal roof with a metal insert would look fine.
Hook liked the staffs alternative for paving the alley.
Skibby moved and Hook seconded to recommend approval of the Site Review to the
Planning Commission. The motion passed unanimously.
Winston moved and Hook seconded to recommend denial of the parking variance. Motion
carried unanimously.
PA 93-133
Conditional Use Permit
126 Bush Street
Bill Emerson
Molnar explained that the existing single car garage is nonconforming due to its four foot
rear set back. Normally a three foot setback with ten feet between structures would be
allowed, but in this case the distance is less than ten feet. It is in a R-1 zone on a lot of
Ashland Historic Commission
Minutes
November 3, 1993 Page 2
approximately 6000 square feet. The garage is not visible from the street. The ordinance
allows for a detached bedroom without a kitchen. Staff, as a condition of approval, would
require the applicant to sign an agreement to not add a kitchen or use the bedroom as a
separate rental unit. Staff recommended approval.
Applicant plans on remodeling the existing garage. A demolition of the garage would
require a modification of a CUP.
Molnar stated that the applicant's sons would use the remodeled garage which would consist
of a bedroom, closet and bathroom.
Skibby thought this proposal would be a definite improvement to the neighborhood.
Chambers wondered how the staff would handle enforcement of the"no kitchen"agreement.
Molnar explained that the agreement would be recorded on the deed which would make it
easy to impose. In reality, only a complaint would alert the planning department of non
compliance. The applicant would have difficulty ever getting approval for a second
residential unit as the zoning requires lots to be 7500 square feet and that this particular lot
is only 5600 square feet.
Chambers moved to recommend approval of this application to the Planning Commission,
Johnson seconded. Motion passed unanimously.
Mitchell didn't believe the cyclone fence in the front of the house fit in with the
neighborhood and wanted to know if there were any fence restrictions.
Molnar explained that the fence ordinance restricted height, but not material. The cyclone
fence was not compatible, but allowed.
Lewis recommended looking into an ordinance restricting cyclone fences in the historic
interest area.
PA 93-132
Conditional Use Permit
156 Sixth Street
Bob Meiser
Ennis had initially seen this proposal at the Review Board and thought this revised
application was an improvement to the neighborhood.
Skibby commented about the spacing between the windows in the addition and the ones in
the original
structure. He felt that the porch proposed was typical of that type of house and the
expansion would be an improvement to the house.
Ashland Historic Commission
Minutes
November 3, 1993 Page 3
Molnar stated that the staff encourages porches for new construction.
Ennis made that motion to recommend approval of this application to the Planning
Commission. Wood made the second and the motion was carried unanimously.
PA 93-134
Conditional Use Permit
407 Scenic Drive
Richard Wagner and Joyce Ward
Molnar reported that this historic home was known as the Pedigrift House. The home had
gone through a remodel two or three years ago. This request is for a four-unit traveller's
accommodation and the remodel/expansion of the existing garage into an owner's unit. It
also includes the construction of a new one-car garage.
Staff believed this was good use for this property and, although zoned Multi-Family, he
doubted this house would ever be converted to a four-plea.
The site plan showed one parking space in the front of the house and staff had
recommended relocating all parking spaces to the rear and side. The applicant complied.
As a minimum, space 5 would be a grass paver to visually buffer it from the street. The
applicant is considering using a grass paver for all the parking spaces.
Ennis wondered why the applicant chose the proposed location for the garage.
Molnar explained that the applicant was attempting to screen the parking spaces from the
street. He also said this application was unusual in that it was a request for a CUP only.
The Site Review, which would include type of material, siding, windows, landscape, etc.,
would be sought by the applicant at a later time.
Skibby, who had seen the pre-application, felt this revised plan showed an even larger
massing.
Hook did not like the replication of the bay windows and felt the detailing was "too cutesy."
Mitchell, Winston, and Skibby agreed with Hook.
Lewis noted that SHPO would have input on this project. The square detail on the bay
windows is unique around town.
Chambers felt that the detailing on the proposed owner's unit was superb. He did not agree
that it was imitative.
Hook also felt the detailing was not a duplication, but believed the new structure had too
much detailing in too little an area.
Ashland Historic Commission
Minutes
November 3, 1993 Page 4
Skibby agreed that the detail conflicts with the main house. He felt the detailing on the
Winchester house worked. The bay window features are unique.
Chambers wondered if the three windows could be cut down to two.
Skibby recommended the applicant talk to the Review Board before the future Site Review.
He commented that the Montery Cypress was quite special.
Lewis said that removing the half circles in the gables might reduce some of the imitation.
Ennis commented on Condition 7. He felt that this four-unit traveller's accommodation
would be exempt from ADA requirements.
Knox believed that Chapter 31 of the Oregon Structural Specialty Code went beyond the
federal requirements and required compliance for even one unit.
Ennis thought that maybe a house on the historic register would be exempt.
Molnar remembered that the new interpretation would require that all bathrooms be
accessible and one unit be equipped with handicapped apparatuses (visual aids, etc.).
Lewis stated he had no problem with the application's main use.
Hook said he would vote against the project because he felt there were already too many
traveller's accommodations.
Molnar said, that for traveller's accommodations, staff would prefer a location within
walking distance of downtown. CUP criteria considers alternative modes of transportation
as beneficial.
Ron Thurner (audience member) wondered what limits site design for CUPS. He felt
Condition 1 was too general and that the future Site Review design may be substantially
different than what was proposed here.
Molnar stated that issues like the elevations would have to be the same. Staff could reword
Condition 1, but this type of case where the CUP and Site Review are processed separately
is rare. The staff's decision on compliance of Condition 1 is discretionary.
Lewis added that the submitted drawings would be a baseline and that SHPO still had to
make its comments.
Molnar knew the architects were aware of this house being on the Historic Register. For
a Type I Site Review, staff only requires applicant to notify SHPO.
Skibby felt a CUP was approval of conceptual design whereas a Site Reviewwas more specific.
Ashland Historic Commission
Minutes
November 3, 1993 Page 5
Molnar wanted the Historic Commission to be comfortable with the proposed plan (i.e., roof
pitch, windows, landscape, etc.)
Skibby wondered how the approval process would be effective if SHPO did not approve of
the design changes.
Molnar reiterated that staff only requires notification of SHPO.
Skibby was impressed with the changes since the pre-application proposal.
Ennis moved to recommend approval with the comment that the east elevation of property
owner appears to replicate design and detailing of house too closely. Hook seconded
motion.
Hook stated that the design was "too cutesy" and objects to the number of traveller's
accommodations in town.
Motion passed with Hook voting no.
Molnar reminded the commission that they will get to review this again at the Site Review
stage.
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of
October follow:
233 Fourth Street Tom Frantz Demolition
936 Blaine Street Robertson/McKinley Bay Windows
275 East Main Street Bob Wright Re-roof
58 Fourth Street Martha McIntyre Garage
47 North Main Street Plaza Cafe Sign
90 North Pioneer Street Trapeze Sign
237 First Street Ashland Community Food Store Sign
REVIEW BOARD
Following is the schedule (until the next meeting) for the Review Board, which meets every
Thursday at least from 3:00 to 3:30 p.m. in the Planning Department:
November 4 Lewis, Wood and Skibby
November 10 Ennis, Winston and Mitchell
November 18 Hook, Skibby, Johnson and Wood
November 24 Skibby, Chambers and Mitchell
December 2 Winston, Skibby and Mitchell
Ashland Historic Commission
Minutes
November 3, 1993 Page 6
OLD BUSINESS
Proposed Community Development Move
Molnar reported that the Site Review for the new City Hall was appealed to the City
Council (by the City Council) and will be heard November 16, 1993. A CUP was not
required because the E-1 zoning ordinance changed last year and the new building is now
a permitted use.
Skibby wondered if he would be permitted to speak before the council giving the Historic
Commission viewpoint.
Molnar remarked that one could speak as an individual or as a representative of the
commission.
Skibby stated that Wood was the liaison to the council and suggested that he read the
previously submitted letter from the commission into the record at the council meeting.
Wood said he would be there.
Lewis said he would be there as a private citizen.
Molnar reminded the commission that their letter would appear in the council packets. He
said the council may structure the meeting as a discussion of policy decision (to move part
of city hall) and may not even get to the appeal of the planning action.
Lewis wondered if, since the council called it up, a private citizen could appeal afterwards.
Thurner discussed the philosophy of land use appeals. He wondered when the E-1 zoning
ordinance had been rewritten.
Molnar answered that the new E-1 ordinance was adopted in October, 1992. In 1982 the
city warehouse in that area had approval for a CUP.
Skibby questioned policy in the Comprehensive Plan Goals. He asked that Wood read the
letter and urged individuals to come to the meeting and write letters for the file.
Applegate Trail Plague
Skibby reported that Dick Akerman had delivered the plaque to the Chamber of Commerce.
He picked up the plaque that day and felt that the wording had been improved.
Lewis suggested a subcommittee be formed to take care of the placement of the plaque.
He suggested the RR Park as a possible location.
Ashland Historic Commission
Minutes
November 3, 1993 Page 7
a •
Skibby said that perhaps a map of the trail along with the plaque would help as the wording
of the plaque was difficult. He was disappointed the groups mentioned on the plaque were
not local.
Lewis thought maybe the review board could act as the subcommittee and come up with
alternatives.
Skibby said the official placement of the plaque could tie in with the Oregon Trail event this
spring.
NEW BUSINESS
Report on Study Session
Lewis reported that many citizens felt the study session was a closed meeting and therefore
didn't attend. Only one of the four topics discussed concerned the commission. He
appreciated John McLaughlin's, Planning Director, comments describing the RR District as
a "model' neighborhood. Lewis had recently met with McLaughlin and got the go ahead
to have neighborhood meetings. They talked about a park issues meeting and a
neighborhood plan meeting. A goal was set to fix the "model" with zoning overlays, S.P.
plans and tie these in with the neighborhood.
All agreed it was a good meeting.
Skibby stressed a goal of the district as being pedestrian friendly.
Lewis wrapped up by stating the Railroad District is a city within a city. It is an indication
of how new developments could be designed.
ADJOURNMENT
Meeting adjourned at 9:20 p.m.
Ashland Historic Commission
Minutes
November 3, 1993 Page 8
ASHLAND COMMUNITY HOSPITAL
BOARD OF TRUSTEES NOV 2 9 1.993
October 26, 1993 )
The monthly meeting of the Board of Trustees of Ashland Community Hospital was
held at 12:15 on Tuesday, October 26, 1993, in the conference room.
PRESENT: Steve Lunt, Bruce Johnson, M.D. ; Dick Nichols, Madeline Hill, Mary
O'Kief, Judy Uherbelau, and Frank Billovits, Trustees. Pat Acklin, City
Council Representative; Clifford A. Hites, M.D. , Medical Staff Representative,
and Patty Adams, Foundation President.
Also present: James R. Watson, Administrator; Polly Arnold, Director of
Patient Services; Mike McGraw, Controller; Peggy Cockrell, Director of
Personnel\Marketing; Pat Flannery, Director of Development; and Glenda Cole,
Administrative Assistant.
Guests: Bob James, Wanda Perdue, Colleen Armen, and David Curtwright,
Excellence in Caring Recipients.
Absent: Tom Reid and Mary Ellen Fleeger
I. EXCELLENCE IN CARING AWARDS
Ms. Cockrell stated that we have four employees present today to
receive Excellence in Caring Awards. She introduced each employee and gave a
brief background on each recipient. Mr. Lunt presented each employee with a
pin and expressed the Board's appreciation for their contributions to the
Hospital. Recipients were: Bob James, Radiology; Wanda Perdue, Nursing;
Colleen Armen, Business Office; and David Curtwright, Engineering. Following
lunch and the presentations, the recipients chose to return to: their work
areas.
II. CALL TO ORDER
Mr. Lunt called the meeting to order at 12:30 and welcomed
everyone.
II. MINUTES
A. Finance Committee: Mr. Lunt called for a review of the
minutes of the January 22, 1993, meeting. Following review, Ms. O'Kief made
the motion to approve the minutes as circulated. Ms. Uherbelau seconded the
motion and the motion carried.
B. Executive Committee: Mr. Lunt called for review of the
minutes of the September 21, 1993, meeting. Following review, Mr. Nichols
made the motion to approve the minutes as circulated. Mr. Billovits seconded
the motion and the motion carried.
C. Board of Trustees: Mr. Lunt called for a review of the
minutes of the September 28, 1993, meeting. Following review, Ms. O'Kief made
the motion to approve the minutes as circulated. Ms. Uherbelau seconded the
motion and the motion carried.
Board of Trustees
October 26, 1993
Page 2
III. COMMITTEE REPORTS
A. Finance Committee: Ms. Uherbelau stated that the Committee
met on October 21, 1993, and reviewed the fiscal year audit. She stated that
everything was in order and recommended approval.
IV. DECISION ITEMS
A. Home Health Advisory Minutes: Mr. Lunt called for a review of
the minutes of the Home Health Advisory Committee of October 15, 1992. This
committee meets annually. Following review, Mr. Billovits made the motion to
approve the minutes as circulated. Dr: Johnson seconded the motion and the
motion carried.
B. 1992-93 Audit: Ms. Uherbelau stated that the Finance
Committee has reviewed the 1992-93 fiscal year audit and recommends approval.
Ms. O'Kief made the motion to approve the audit as presented. Ms. Uherbelau
seconded the motion and the motion carried.
C. September Expenditures: Mr. Lunt stated that he had reviewed
the payables for the month of September, had found everything in order, and
recommended approval. Mr. Nichols made the motion to approve the September
Expenditures. Ms. Hill seconded the motion and the motion carried.
V. MEDICAL STAFF REPORT
"In presenting these names for credentialing, or recredentialing,
or other changes in status of a medical staff member, or potential member, the
Executive Committee of the Medical Staff asserts without qualification that
the affected persons were afforded due process in accordance with the Medical
Staff By-Laws and Rules and Regulations of the Hospital."
A. Credentialing: Dr. Hites presented the following physicians
for credentialing: 1) E. Bruce Barrows, M.D. -- courtesy staff privileges in
urology; 2) Yvonne Fried, M.D. - active staff privileges in OB\GYN; 3) Karen
Harris, M.D. - courtesy staff privileges in OB\GYN; 4) David Hoyal, DPM - AHP
privileges in podiatry; 5) Carol Humphry, M.D. - active staff privileges in
family practice; 6) Harvey Hwang, M.D. - courtesy staff privileges in
anesthesia; 7) Steven Scharpf, M.D. - associate staff privileges in
general\vascular surgery; and 8) Jack Wylie, M.D. - courtesy staff privileges
in orthopedics. He stated that everything is in order and that the
Credentials and Executive Committee have approved these physicians. Following
discussion, Dr. Johnson made the motion to approve these physicians' requests
for privileges as presented. Mr. Nichols seconded the motion and the motion
carried.
B. Recredentialing: Dr. Hites presented the following physicians
for recredentialing: 1) Kirk Gooding, M.D. - active staff privileges in family
practice; 2) Kathryn Henderson, D.O. - courtesy staff privileges in emergency
medicine; 3) Kathleen Higbee, M.D. - courtesy staff privileges in emergency
medicine; 4) Douglas Hildreth, M.D. - associate staff privileges in surgery;
Board of Trustees
October 26, 1993
Page 3
5) Virgil Hulse, M.D. - active staff privileges in family practice; 6) Jean
Keevil, M.D. - active staff privileges in family practice; 7) Andrew Kuzmitz,
M.D. - active staff privileges in family practice; 8) Paul Rostykus, M.D. -
courtesy staff privileges in emergency medicine; 9) William Sager, M.D. -
active staff privileges in internal medicine; 10) John Schwartz, M.D. -
associate staff privileges in surgery; 11) Bryan Sohl, M.D. - courtesy staff
privileges in OB\GYN; 12) Thomas Tangeman, M.D. - associate staff privileges
in OB\GYN; 13) Hal Townsend, M.D. - active staff privileges in orthopedics;
14) Bruce Van Zee, M.D. - courtesy staff privileges in internal medicine; 15)
Jeffery Widen DPM - AHP privileges in podiatry; and 16) Lanita Witt, M.D. -
courtesy staff privileges in OB\GYN. Dr. Hites stated that these physicians
have been approved by the Credentials Committee and the Executive Committee.
Following discussion, Dr. Johnson made the motion to approve these physicians'
requests for privileges. Mr. Nichols seconded the motion and the motion
carried.
V. EXECUTIVE SESSION
Dr. Johnson made the motion to move into Executive Session
pursuant to ORS 192.660 (1) (a) (c) . Mr. Nichols seconded the motion and the
motion carried.
Ms. O'Kief made the motion to move out of Executive Session. Mr.
Nichols seconded the motion and the motion carried.
Mr. Billovits made the motion to approve the credentialing issue
as presented by Dr. Hites in Executive Session. Ms. O'Kief seconded the
motion and the motion carried.
VI. DISCUSSION ITEMS
A. Employee Recognition Dinner: Mr. Watson encouraged everyone
to attend the Employee Recognition Dinner on Thursday night at Ashland Hills
Inn.
B. Foundation Dinner\Dance: Mr. Watson encouraged all Trustees
to support the Foundation by attending the Dinner\Dance on November 20th.
C. Strategic Planning Update: Mr. Watson stated that we are
awaiting the construction drawings for the Talent Office. It is hoped that
the office will be open by May or June next year. Mr. Watson stated that we
are continuing to hold off on any facility expansion except for the remodel of
the OR area. He stated that we are continuing to work with our physicians in
preparation of managed care.
D. Financial Analysis: Mr. Nichols reviewed the progress of the
search for a company to assist in the development of an evaluation process and
compensation package for the administrator. He stated that they will be
meeting with two firms next week regarding this matter.
E. Self Evaluation Forms: Mr. Lunt reminded everyone to complete
and return their Board Self Evaluation Forms.
Board of Trustees
October 26, 1993
Page 4
F. Fall Board Retreat: There was a lengthy discussion regarding
a date for the fall retreat. Saturday, December 4th was the.date selected.
It will be at Mr. Lunt's cabin at Lake of the Woods.
VII. QUALITY ASSURANCE REPORT
Mr. Watson stated that the Quality Assurance\Improvement Committee
met on Tuesday; October 5, 1993, and that all issues are being handled
appropriately.
VIII. ADMINISTRATOR'S REPORT
A. Nursing: Ms. Arnold stated that we have inservices for our
nursing staff on how to interpret rhythm strips so that they will be able to
help cover our ICU. We will be holding another ACLS Course on November 7th &
8th. She stated that we are moving toward having all our hospital staff and
medical staff ACLS certified.
B. Financial: Mr. McGraw reviewed the financials for the month
of September. He stated that the net revenues over expenses was approximately
$12,000 last month, with a year-to-date net of approximately $136,000.
Following the review of the financials, Mr. McGraw answered questions.
C. Personnel: Ms. Cockrell encouraged all Trustees to attend the
annual Employee Recognition Dinner on Thursday night. She stated that Joe
Sayre, Pharmacist, will be retiring on December 17th and we are recruiting for
a replacement. Employee Open Forums are scheduled for November 12th. There
will be a city wide disaster drill in the spring of 1994.
D. Foundation: Mr. Flannery stated that the Lights for Life
Campaign is underway now. We will be participating with the Chamber of
Commerce's Festival of Lights which will begin on November 20th. Mr. Flannery
stated we have several people interested in Unitrust arrangements and these
are being followed up.
I%. ADJOURNMENT
The meeting was adjourned at 205 pm.
Respectfully submitted:
APPROVED:
Richard A. Nichols_,
Secretary
Stephen B. Lunt,
Chairman
i.
• M1,0f T H�gti
e ttt o r tt tt l tt tit
* ; October. 28 , 1993
afro` ,"
7711; SENIOR PROGRAM BOARD
J�C111t1; Sharon Laws
#§llfljC(t; Regular Board Meeting, Thursday , November 4 , 1993
3 : 30 P .M.
HUNTER PARK CENTER
AGENDA -
CALL TO ORDER
APPROVAL OF MINUTES - September 2 , 1993 meeting
REPORT FROM CHAIR
COUNCIL LIAISON REPORT
OLD BUSINESS
Flu shot wrap-up
NEW BUSINESS
DIRECTOR ' S REPORT
MEMBER & GUEST CONCERNS
ADJOURNMENT
cc : M. Hill
S. Hart
M. Kocmieroski
J . Monroe .
M. L. Stewart
G. White
S. Hauck
Brian Almquist
- Mayor Golden
Don Bruland , RVCOG
Ashland Daily Tidings
Medford Mail Tribune
ASHLAND SENIOR PROGRAM
Board Meeting
September 2 , 1,993
Present : S . IIarr , M. Ili.l.1 , M. Kocmi.er.oski. , J . Monroe , M. L. Stewart ,
S : Laws
Absent : S . 11a1ick , C . White
Meet.i.nl; was called to order. by J . Monroe , Chairman at 3 : 35 P .M.
AC'1'I6N -- DISCUSSION --- TOPIC
Approved as Minutes of
ci.r. cu.l.ated ,June 3 , 1993
Annual flu clinic is set for Oct . 7 NEW BUSINESS
at Senior. Center. from 1.-4 P.PJ. Charge
will. be $5 a shot , although the cost
of vaccine has increased from $13 . 1.5
to $15 . 74 per vial . We will. prepare
for 650 shots . it is difficult to
find sufficient number of nurses as
retired nurses often don ' t renew lic-
enses . May advertise for nurses in
future . All board members volunteered
to help . Workers should come by 12 : 30
P.M. Medicare will probably not cover
reimbursement of shots at our clinic .
The clinic will -conflict with October
board meeting.
Motion : Board meeting October 7 will be can-
Hill/Hart celled.
Unanimous
Services Report for June , .July h DIRECTOR ' S
Augiist was distributed . REPORT
There will no longer- be a legal services
circuit rider due to Older. American
funding to Jackson County Legal Services .
Cigarette tax money for taxi subsidy
program will remain the same for this
fiscal year .
Shuttle bus donations are falling short--
on average 5C short of 25C goal . This
pattern holds true in Loaves & Fishes ,
also .
The September senior shuttle trip wi.l .1
be to Wildlife Images . October will be
Wildlife Safari. .
Board rec-
ommended re- Individual physicians and dentists ask to
quests be de- give health lectures at center .. Should
n.i.ed . Ilea.lth they? D.iscussi.on was held . Similar to
literature o . k . J.nsur.ance agents , individual merchants ,
so not a good practice to begin .
M. Hill reported progress of the Mountain MEMBER
Meadows project . ANNOUNCEMENTS
Adjourned at 5 :07 . .
--V,GF Asry�0 .
Memorandum
DREG% ..
November 19, 1993
II: Brian Almquist, City Administrator
,19 rIIm: Steven Hall, Public Works Director
1IIIjPtf: Strawberry Lane Sanitary Sewer LID
ACTION REQUESTED
City Council conduct public hearing on proposed LID.
City Council form LID by adopting the attached resolution and preliminary assessment roll as presented or
modified by the City Council
BACKGROUND
On July 20, 1993 the Council adopted a resolution declaring the intent of the City to form the proposed LID. The
hearing was scheduled for September 7, 1993 and deferred to October 5, 1993 and continued until December 7,
1993.
The Council also directed staff to mend a form to all participants asking them to note that they understand that
the construction of the sewers does not meet all of the requirements for developing their property. As a result of
that second mailing, one additional "Memorandum of Understanding" was returned.
The Council also directed staff to remove Jere Hudson from the assessment roll. That amendment has been
accomplished in the attached memorandum,and information supplied by Jim Olson.
Because of the unusual shape and size of the lots, staff is recommending the assessment be made on a 50% area
and 50% front foot bass. This is felt to be the most equitable considering the odd size and shapes of the lots.
The details of the proposed project are in Jim Olson's memorandum attached to this memorandum.
REMONSTRANCES
As of 11/15/93 I have received two remonstrances which are attached. The Council removed Jere Hudson from
the assessment roll leaving Margaret Brown as the single written remonstrance. The remonstrance includes
24.38% of the total LID.
Jim Olson and I have spoken to Margaret Brown and explained that her homesite and the
portion of the large parcel across from the home site that abuts the sewer line she had
constructed are not in the LID. That remaining portion of the site assessed in the LID will
need the sanitary sewer for future development.
STATEMENT OF UNDERSTANDING RESPONSE
The following have returned the form:
NAME ADDRESS % LID. LOT IN LID
Jere & Roberta Hudson 395 Strawberry Lane 0* Tax Lot 100,
Ashland, Oregon 97520 39-1E-8AC
Paul Hwochinsky 443 Strawberry Lane 23.24 Tax Lot 101,
Ashland, Oregon 97520 39-1E-8AC .
Howard Strom 3411 La Falda Place 2.31 Tax Lot 300,
Los Angeles, CA 90068 39-1E-8AC
Margaret Brown 385 Strawberry Lane 24.38 Tax Lot 500,
Ashland, Oregon 97520 39-1E-8AC
Doug Neuman & 11684 Ventura Blvd 18.38 Tax Lot 200,
Reed Slatkin Studio City,CA 91604 39-1E-8AC
City of Ashland 20 East Main Street 2.94 Tax Lot 105,
Ashland, Oregon 97520 39-1E-8AC
City of Ashland 20 East Main Street 6.54 Tax Lot 100,
Ashland, Oregon 97520 39-lE-8BD
Removed from Assessment Roll by City Council 9/7/93.
RECOMMENDATION
Staff recommends the formation of the Strawberry Lane Sanitary Sewer Local Improvement
District. The assessment roll is adjustable based on City Council decision on remonstrances.
cc: Jim Olson, Assistant City Engineer
Dennis Barnts, Water Quality Superintendent
All participants
encl: LID Resolution 93-40 w/ Exhibit "A"
Olson Memo (10/12/93)
Statements of Understanding (5)
Hudson Remonstrance
Brown Remonstrance
AMC 13.20.040 & 13.20.060
RESOLUTION NO.
A RESOLUTION AUTHORIZING AND ORDERING THE IMPROVEMENT BY
CONSTRUCTING SANITARY SEWERS IN STRAWBERRY LANE FROM DTTCHLINE
ROAD APPROXIMATELY 1350 FEET WESTERLY IN ASHLAND, OREGON AND
AUTHORIZING THE ASSESSMENT OF THE COST OF THE IMPROVEMENTS
AGAINST PROPERTY TO BE BENEFITED AND PROVIDING THAT WARRANTS
ISSUED FOR THE COSTS OF THE IMPROVEMENT BE GENERAL OBLIGATIONS OF
THE CITY OF ASHLAND.
RECITALS:
A. The Council has declared by Resolution its intention to construct the improvements
described in substantial accordance with the plans and specifications and to assess upon each
lot or part of lot benefited by the improvement its proportional share of the cost of the
improvement as provided by the Charter of the City of Ashland; and
B. Notice of such intention has been duly given and published,as provided by the Charter
and a public hearing was held and it appears to the Council that such improvements are of
material benefit to the City and all property to be assessed will be benefited to the extent of
the probable amount of the respective assessments to be levied for the costs.
THE CITY OF ASHLAND.RESOLVES AS FOLLOWS:
SECTION 1. It is ordered that the sanitary sewers be constructed in Strawberry Lane from
Ditchline Road approximately 1350 feet westerly in substantial conformance with the plans
and specifications adopted and on file in the office of the Director of Public Works and,that
the cost be assessed upon each lot or portion of lot benefited by such improvement as
provided by the Charter and ordinances of the City of Ashland. The benefitted lots shall
bear all of the costs of the improvements.
SECTION 2. A local improvement district is established for the purpose of constructing
these sanitary sewers and the district shall consist of those lots depicted on the attached map.
SECTION 3. Warrants for the construction of the improvement shall bear interest at the
prevailing rates and shall constitute general obligations of the City of Ashland and the
warrants shall be issued pursuant to and on the terms and conditions in ORS 287.502 to
287.510 inclusive.
SECTION 4. The final assessments for the local improvement district will be in substantial
conformance with those listed on attached Exhibit "A".
The foregoing resolution was READ and DULY ADOPTED at a regular meeting of
the City Council of the City of Ashland on the 5th day of October, 1993.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of October, 1993.
Catherine M. Golden, Mayor•
Reviewed as to form:
Paul Nolte, City Attorney
RESOLUTION NO. 93- O
A NEW RESOLUTION OF INTENTION TO PROVIDE FOR SANITARY
SEWER IMPROVEMENTS IN STRAWBERRY LANE FROM DITCHLINE
ROAD WESTERLY FOR APPROXIMATELY 1350 FEET.
Recitals:
A. On October 5, 1993, the City Council conducted a public
hearing for benefitted property owners to comment as to why this
improvement should not be constructed or why properties should
not be assessed.
B. At that hearing the council concluded that one property may
be omitted from the proposed district. The omission of this
property will cause the remaining properties' estimated
assessment to increase. In such case, section 13 . 20. 050.D of the
Ashland Municipal Code requires that a new improvement resolution
be adopted and new notices mailed to all of the owners within the'
local improvement district.
C. This resolution is adopted as the new improvement resolution
required by the municipal code. .
THE CITY COUNCIL OF THE CITY OF ASHLAND RESOLVES:
SECTION 1. The council intends to make local improvements to
provide a sanitary sewer in Strawberry Lane from Ditchline Road
approximately 1, 350 feet westerly in Ashland. Such improvements
will be in accordance with costs estimated to be $53, 880 all of
which will be paid by special assessments on benefitted
properties. Costs will be allocated on a unit measure of
approximately $12 . 30 per front foot and $970. 50 per acre of each
parcel of land.
SECTION 2. The local improvement district shall consist of all
the tax lots described in the attached Exhibit A.
SECTION 3. Warrants for the interim financing of the
improvements shall bear. interest :at the prevailing rates and
shall constitute general obligations on the City of Ashland and
shall be issued according to the terms and conditions in ORS
287 . 502 to 287. 510 inclusively.
SECTION 4. The assessment imposed upon benefitted properties is
characterized as an assessment for local improvement pursuant to
ORS 305.583 (4) .
SECTION S. The City of Ashland, Oregon (the "City") expects to
cause certain capital expenditures to be incurred for the
Strawberry Lane Sewer Local Improvement District. The City
intends to reimburse itself for such capital expenditures with
the proceeds of borrowing incurred by the City (the
"Reimbursement Bonds") . United States Treasury Regulation
1. 103-18 sets forth certain requirements that must be complied
with in order for the proceeds of Reimbursement Bonds to qualify
as an expenditure of bond proceeds. One such requirement is that
on or before the date the expenditure that is being reimbursed is
paid, the issuer of Reimbursement Bonds must declare a reasonable
official intent to reimburse itself for the capital expenditure.
It is the reasonable intent of the City to reimburse the ,capital
expenditures for the proposed Strawberry Lane Sewer Improvements
with the proceeds of Reimbursement Bonds in the principal amount
estimated to be $53 , 880.
SECTION 6. The City Recorder is directed to mail copies of the
notice to the owners of each lot benefited by the proposed
improvement as shown on the latest tax and assessment roll. The
notice shall be in the form attached to this resolution.
This Resolution was READ and DULY ADOPTED at a regular meeting of
the City Council of the City of Ashland, Oregon on October 19,
1993 .
pi�ssell E. Chadick, J
cting City Recorder
SIGNED and APPROVED this /5��day of (/C 1993 .
Catherine M. Golden, Mayor
Approved 0j;'v—as to form:
;Llp
u l Nolte, City'. Attorney
PAGE 2-RESOLUTION dally 5i lJM' .T£
NOTICE OF PUBLIC HEARING
The City Council of the City of Ashland will meet on December :7,
1993, at 7:30 p.m. in the Council Chambers, 1175 East Main
Street; to hold a public hearing to consider the formation of a
Local Improvement District as follows:
NATURE OF THE IMPROVEMENT: To construct sanitary sewers in
Strawberry Lane from Ditchline Road approximately 1, 350 westerly.
BENEFITED PROPERTY: All those properties described on the
attached exhibit entitled "Composition of Strawberry Land L. I.D.
(Revised 10/11/93) " and "Individual Lot Cost Estimate for
Proposal: Strawberry Lane Sewer L.I.D: "
ESTIMATED COST: The estimated cost of this local improvement is
$58, 000 all of which shall be paid by special assessment of
benefitted properties.
ADDITIONAL INFORMATION: Additional information may be obtained
at the Department of Public Works Engineering Office, 27-Z N.
Main St. , Ashland, Oregon, on weekdays during the hours of
8:30 a.m. to 5: 00 p.m.
All affected property owners may appear at the hearing or submit
written comments prior to or at the hearing, as to why the
project should not be developed or why the benefited properties
should not be assessed in the manner proposed.
BY ORDER OF THE CITY COUNCIL
Nan E. Franklin, City Recorder
PAGE 3-RESOLUTION (p:A ilyla aw2.rca)
COMPOSITION OF STRAWBERRY LANE
SEWER L.I.D. (Revised 10111193)
Tax Percentage of In Favor
Map No. Lot Assessment of L.I.D. Ownership
39-1E-8AC 101 23.24% yes Paul Hwoschinsky
443 Strawberry Lane
39-1E-8AC . 105 2.93% yes City of Ashland
39-1E-8AC 200 18.38% yes Doug Neuman & Reed Slatkin
11684 Ventura Blvd.
Studio City, CA 91604
i
39-1E-8AC 201 16.55% yes Tracy A. Darling
490 Strawberry Lane
39-1E-8AC 300 2.31% no contact Howard Strom
3411 La Falda Place
Los Angeles, CA 90068
39-1E-8AC 400 5.67% no contact Robert Dreiszus
10825 Yank Gulch
Talent, OR 97540
39-1E-8AC 500 24.38% no contact Margret J. Brown
385 Strawberry Ln.
Ashland OR 97520
39-1E-8BD 100 6.54% yes City of Ashland
100.00%
30 June 1993 - Page 3
Proposed Strawberry Lane Sanitary Sewer L.I.D. _
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�REGO ,
12 October 1993
Q: Paul Nolte, Steve Hall, Brian Almquist
ram: James H. Olson, Assistant City Engineer
�
$UbjC& Revision to the Proposed Strawberry Lane Sanitary Sewer L.I.D.
With the removal of the Jere Hudson lot (39-1E-8AC, 100) from the proposed
assessment district, the total assessable units decreased by 348.88 feet of frontage and 2.99
acres. The resultant decrease caused an increase in all other assessments from $173 to
$1,695 depending upon lot size and frontage. Attached are the revised estimates, estimated
costs per lot, and ownership lists.
12 October 1993 - Page 1
JHO:rs\strawby.sew
City of Ashland
Department of Public Works - Engineering Division
Fourth Revised Estimate for Strawberry Lane Sewer L.I.D.
Street: Strawberry Lane Estimate By: D. Ernst (J. Olson)
Project: Sanitary Sewer Extension Date: 2/9/92 (6129193)
(10111193)
GENERAL INFORMATION
Length of Project: 1350 L.F.
Width of Street:
Pavement Design:
A. ESTIMATED CONSTRUCTION COSTS
Total Estimate $ 44,900.00
B. OTHER (list)
C. TOTAL $ 44,900.00
D. ENGINEERING @a 20% $ 8,980.00
E. PROJECT TOTAL 5 53,880.00
F. ASSESSMENT ANALYSIS
Total Assessable Front Footage
or Unit of Assessment 2,190.66feet
Assessable Cost per Front Foot
or per Unit of Assessment $ 24.60
Total Assessable Acreage 27.76 AC
Assessable Cost per Acre of Assessment $ 1,940.92
(Use $ 1,941.00/AC)
12 October 1993 -Page 2
JHO:rs\strawby.sew
City of Ashland
Department of Public Works - Engineering Division
Fourth Revised Construction Estimate for.
Strawberry Lane Sanitary Sewer Construction
ITEM
NO. ITEM UNITS UNIT PRICE AMOUNT
1 Site Work LS $3,000.00
2 48" Manhole 7 EA $1,500.00/EA $10,500.00
3 8" P.V.C. Sewer Pipe 1,500 LF $16.00 LF $24,000.00
4 Granite Backfill 400 CY $12.00/CY $4,800.00
5 S.S. Clean-out 1 EA $600.00 $600.00
6 4" Service Connection 250 LF $8.00/LF $2,000.00
TOTAL AMOUNT 44 900.00
By: Dennis Ernst (Revised by James H. Olson)
Date: 2/9/93 (4115193) (10111193)
30 June 1993 - Page 4
Proposed Strawberry Lane Sanitary Sewer L.I.D.
COMPOSITION OF STRAWBERRY LANE
SEWER L.I.D. (Revised 10111193)
Tax Percentage of In Favor
Map No. Lot Assessment of L.I.D. Ownership
39-1E-8AC 101 23.24% yes Paul Hwoschinsky
443 Strawberry Lane
39-1E-8AC 105 2.93% yes City of Ashland
39-1E-8AC 200 18.38% yes Doug Neuman & Reed Slatkin
11684 Ventura Blvd.
Studio City, CA 91604
39-1E-8AC 201 16.55% yes Tracy A. Darling
490 Strawberry Lane
39-1E-8AC 300 . 2.31% no contact Howard Strom
3411 La Falda Place
Los Angeles, CA 90068
39-1E-8AC 400 5.67% no contact Robert Dreiszus
10825 Yank Gulch
Talent, OR 97540
39-1E-8AC 500 24.38% no contact Margret J. Brown
385 Strawberry Ln.
Ashland OR 97520
39-lE-8BD 100 6.54% yes City of Ashland
100.00%
30 June 1993 -Page 3
Proposed Strawberry Lane Sanitary Sewer L.I.D. _
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CITY OF ASHLAND
STATEMENT OF UNDERSTANDING
STRAWBERRY LANE SANITARY SEWER
LOCAL IMPROVEMENT DISTRICT
JULY, 1993
If the City Council approves the proposed sanitary sewer local
improvement district (LID) , [I, we] understand that all of the
City requirements for further development, subdivision or
partitioning of our property have not been met.
With the completion of the N.W. Water Project, adequate water
facilities will be available. Completion is scheduled for the
end of 1994 .
With the completion of this sanitary sewer LID, adequate sanitary
facilities will be available.
Public street access and storm drainage does not meet current
standards of the City of Ashland and must be provided to City
standards prior to further development, subdivision or partition
of the property in [my, our]. ownership within the proposed local
improvement district.
Ownership:
O
gn4 re Signature
Proper
Map No. and Tax Lot: 39-1E-SAC 100
CITY OF ASHLAND
JUL a 1993
STATEMENT OF UNDERSTANDING
STRAWBERRY LANE SANITARY SEWER
LOCAL IMPROVEMENT DISTRICT --------------
__ -- -- -
JULY, 1993
If the City Council approves the proposed sanitary sewer local
improvement district (LID) , [I, we] understand that all of the
City requirements for further development, subdivision or
partitioning of our property have not been met.
With the completion of the N.W. Water Project, adequate water
facilities will be available. -Completion is scheduled for the
end of 1994 .
With the completion of this sanitary sewer LID, adequate sanitary
facilities will be available.
Public street access and storm drainage does not meet current
standards of the City of Ashland and must be provided to City
standards prior to further evelopment, subdivision or partition
of the property in [m o ownership within the proposed local
improvement dis ict!
Ownership:
�i
1.
ign'a t re Signature
Property: . tnnr
Map No. and Tax Lot: 39-lE-8AC 101
ASP/
CITY OF ASHLAND
STATEMENT OF UNDERSTANDING
STRAWBERRY LANE SANITARY SEWER
LOCAL IMPROVEMENT DISTRICT "TE
September, 1993
If the City Council approves the proposed sanitary sewer local
improvement district (LID) , [ I, we) understand that all of the
City requirements for further development, subdivision or
partitioning of our property have not been met.
With the completion of the N.W.. Water Project, adequate water
facilities will be available. Completion is scheduled for the
end of 1994 .
With the completion of this sanitary sewer LID, adequate sanitary
facilities will be available.
Public street access and storm drainage does not meet current
standards of the City of Ashland and must be provided to City
standards prior to further development, subdivision or partition
of the property in [my, our) ownership within the proposed local
improvement district.
Ownership:
Si_gnak-uze Signature
Property:
Map No. and Tax Lot: 39-1E-8AC 74EX 71.:C
CITY OF ASHLAND
STATEMENT OF UNDERSTANDING
STRAWBERRY LANE SANITARY SEWER
LOCAL IMPROVEMENT DISTRICT
JULY, 1993
If the City Council approves the proposed sanitary sewer local
improvement district (LID) , [I, we] understand that all of the
City requirements for further development, subdivision or
partitioning of our property have not been met.
With the completion of the N.W. Water Project, adequate water
facilities will be available. Completion is scheduled for the
end of 1994 .
With the completion of this sanitary sewer LID, adequate sanitary
facilities will be available.
Public street access and storm drainage does not meet current
standards of the City of Ashland and must be provided to City
standards prior to further development, subdivision or partition
of the property in [my, our] ownership within the proposed local
improvement district.
Ownership: /
Signature Signature
Property:
Map No. and Tax Lot: 39-lE-8AC . 300
CITY OF ASHLAND
STATEMENT OF UNDERSTANDING
STRAWBERRY LANE SANITARY SEWER
LOCAL IMPROVEMENT DISTRICT
JULY, 1993
If the City Council approves the proposed sanitary sewer local
improvement district (LID) , [I, we) understand that all of the
City requirements for further development, subdivision or
partitioning of .our property have not been met.
With the completion of the N.W. Water Project, adequate water
facilities will be available. Completion is scheduled for the
end of 1994 .
With the completion of this sanitary sewer LID, adequate sanitary
facilities will be available.
Public street access and storm drainage does not meet current
standards of the City of Ashland and must be provided to City
standards prior to further development, subdivision or partition
of the property in [my, our] ownership within the proposed local
improvement district.
Ownership:
Si natu e Signature
Property:
Map No. and Tax Lot: 39-1E-8AC 500
,
!: AVG 09 1993
To: City Council, City of Ashland
From: Jere Hudson
395 Strawberry lane
Ashland Or.
Subject: Strawberry Lane LID
I have received notice that there is to be a hearing on the
LID for Strawberry lane next to my property. As requested,
I am making this written response.
As you are aware, I have connected to city sewer downhill
from my home. In order for this new proposed sewer to be useful
to me I would be required to pump the sewage uphill to Strawberry
lane.
The city has placed my property on the list of Greenspace
areas it wishes to acquire, but was unable to purchase it
because of lack of funding. Now that a fuding method is in
place, I suggest the following actions -be'- taken immediately:
The City of Ashland . purchase my property at its assessed value
or. . .
Allow me to immediately subdivide the property using a minor
land partition so that I may build houses on the vacant land.
I have no other way to pay for the improvements , and no use
for the improvements until I can build something to hook a
sewer to.
I urge you to assist my neighbors in regard to their problems ,
and to arrive at a fair and generous settlement for their
sake, however unless I can use the services provided I can
see no justification for this substantial expense.
I read with some uneasiness that " . . . it is assumed that the
primary access for this area will be an extension of Westwood
I think that connecting this " loop " will be a disaster,
and will create traffic on Strawberry that will be recreation
driving up to the Hitt road. Your own police reports will
show the increase in visits to the newly improved Hitt Road
and water tank. Vandalism is sure to increase, and regardless
of any other decision, this road should be closed with a forest
service type gate.
PFP
AUG 18 1993 C�
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ASHLAND MUNICIPAL CODE
13.20.040 and 13.20.060
13.20.040 Hearing:
A. At the time of the public hearing, the City Council shall hear and consider
testimony, both oral and
written, on the proposed local improvement and may continue the hearing as it deems
necessary. After such
hearing the City Council may, in,its discretion, order the improvement to be made. If the
City Council elects to order such improvement, it shall, within ninety (90) days after the date
of the hearing, provide by ordinance for the establishment of the local improvement district
and the construction of the improvement.
B. Not withstanding the fact that the proposed improvement was petitioned for by at
least 51% of the benefited property owners, the City Council may refuse to proceed with the
improvement if it finds the proposed improvement to be untimely or not in the best interests
of the City of Ashland.
C. At the public hearing, the City Council may direct a modification of the proposed
local improvement by revising the scope of the improvement, by reducing or enlarging the
local improvement district which it deems will be benefited by the improvement, or make
such other modifications in the proceedings as it finds reasonable. If the City Council
modifies the scope of the improvement so that assessment is likely to be increased upon one
or more lots, or if the City Council enlarges the local improvement district or if the City
Council causes a substantial change in any of the particulars contained in the improvement
resolution, a new improvement resolution shall be adopted, new estimates made, and new
notices mailed to the owners within the proposed local improvement district. However, no
new publication shall be required.
13.20.060 Creation of Local Improvement District. The City Council by resolution shall
provide for the establishment of the local improvement district and the making of the local
improvement in substantial conformity with the proposal set forth in the initiating resolution.
Oemarandum
December 2, 1993
Honorable Mayor and City Council
ram: John McLaughlin, Planning Director
11LiiQtt: Appeal of Planning Action 93-094 -- 24-Lot subdivision
The following-pages contain the record for the Outline Plan approval of a 24-lot subdivision at
604 and 606 Oak Street. Mr. Dana Bayuk appealed the outline plan approval, as noted by his
letter of September 30, 1993.
The subsequent notice of a public hearing before the City Council erroneously stated that the
request is for Final Plan approval (PA93-122). The actual appeal and hearing are on the initial
Outline Plan approval (PA93-094). The Planning Staff erred in sending out the notice for Final
Plan approval.
Therefore, please recognize that the issue before the Council is Outline Plan approval of a 24-
lot subdivision, and the criteria for approval are those for Outline Plan. No Final Plan has been
approved for this location.
Contents of Record for Ashland Planning Action 93-094
REQUEST FOR OUTLINE PLAN APPROVAL OF A 24-LOT
SUBDIVISION UNDER THE PERFORMANCE STANDARDS
OPTIONS TO BE LOCATED AT 604/606 OAK STREET
(ACROSS FROM POPLAR PLACE SUBDIVISION ON
PATTERSON). COMPREHENSIVE PLAN DESIGNATION:
SINGLE-FAMILY RESIDENTIAL; ZONING: R-1-5-P;
ASSESSOR'S MAP #: 04CD; TAX LOTS: 100 & 200.
APPLICANT: POPLAR PLACE ASSOC. & ROGUE
VALLEY COMMUNITY DEVELOPMENT
CORPORATION
Notice of Public Hearing before City Council . . . . . . . . . . . . . . . . . . . . . . 1
Appeal letter from Dana Bayuk, 9/30/93 . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
-- Approval letter and Findings of Approval 9/16/93 . . . . . . . . . . . . . . . . . . . 3
Planning Commission Minutes 8/10/93 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Planning Department Staff Report Addendum 8/10/93 . . . . . . . . . . . . . . . 14
- Revised Subdivision Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Letter from Dana Bayuk 8/10/93 . . . . . . . . . .. .I. . . . . . . . . . . . . . . . . . . . 18
-- Letter from Larry Medinger 7/26/93 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
-- Notice of Public Hearing before Planning Commission . . . . . . . . . . . . . . . 26
Planning Commission Minutes 7/13/93 . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Planning Department Staff Report 7/13/93 . . . . . . . . . . . . . . . . . . . . . . . . 34
Letter from Carole Wheeldon 7/11/93 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Letter from Oregon Division of State Lands 7/9/93 . . . . . . . . . . .. . . . . . . . 41
Tree Commission Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Wetlands Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
- Letter from Dana Bayuk 6/12/93 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Map of Subdivision . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Applicant's Findings for Outline Plan approval . . . . . . . . . . . . . . . . . . . . . . 55
Application Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Notice is hereby given that a PUBLIC HEARING on
A copy of the applica tion,all documents and evidence relied upon by the applicant
the following request with respect to the ASHLAND and applicable criteria are available for inspection at rus cost and will be provided at
LAND USE ORDINANCE will be held before the reasonable cent if requested. A copy of the staff report will be available for
inspection seven days prior to the hearing and will be provided at reasonable cost
ASHLAND CITY COUNCIL on the 7thDAYOF if requested. All materials am available at the Ashland Planning Deparanen4Cry
DECEMBER, 1993 AT 7:30 P.M. at the Hall,20 East Main,Ashland,OR 97520.
ASHLAND CIVIC CENTER, 1175 East Main During the Public Hearing,the Mayor shall allow testimony from the applicant and
Street, Ashland, Oregon. those in attendance concerning this request The Mayor shall have the right to limit
the length of testimony and require that commend be restricted to the applicable
criteria.
The ordinance criteria applicable to this application arc on the reverse of this notice
Oregon law states that failure to raise an objection concerning this application. ff you have any questions or commend concerning this request,please fed free to
either in person or by letter,or failure to provide sufficient specificity to afford the condctsusan Yates at the Ashland Planning Department,City Hall,at 488-5305.
decision maker an opportunity to respond to the issue,predudes your right of
appeal to the Land Use Board of Appeals(CUBA)on that Issue. Fafiure to specify
which ordinance criterion the objection is based on also precludes your right of
appeal to CUBA on that criterion.
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l� PATTERSONj j S EET�:
PLANNING ACTION 93-122 is a request for a Final Plan approval of a 24-lot
subdivision under the Performance Standards Options for the property located at 604
and 606 Oak Street (across from Poplar Place subdivision on Patterson). Comprehensive
Plan Designation: Single Family Residential; Zoning: R-1-5-P; Assessor's Map #:
4CD; Tax Lots: 100 and 200.
APPLICANT: Poplar Place Assn. & Rogue Valley Community Development Assn.
t
September 30, 1993
Dana S. Bayuk
603 Oak Street
Ashland, Oregon 97520
Re: Appeal of the City of Ashland Planning Commission Approval of the Struve Development
Outline Plan, Planning Action 93-094
To the City Council:
I am writing this letter to appeal approval of the above-referenced planning action. I am concerned
that the applicant has provided incomplete and inconsistent information in the outline plan and
during verbal testimony, and that the City of Ashland (the City) Planning Commission (Planning
Commission) has not fully considered and/or denied presentation of relevant information in .
approving the Struve Development Outline Plan (the Plan). My reasons for requesting an appeal
areas follows:
• 1 was not allowed to provide relevant testimony at the August 10, 1993 planning
commission meeting. Due to time considerations. I was not allowed to respond to a
comment made by Ms. Jarvis of the Planning Commission regarding a proposed
alternative to the Crispin/Oak Street intersection presented to the applicant.
• The applicant has not fully considered alternative development designs that could
reduce visual and noise impacts to our residence. The applicant alleges that any
modification to the existing plan will jeopardize the project due to financial reasons.
• During verbal testimony at the August 10 planning commission meeting the
applicant acknowledged that two-story houses were going to be constructed along
Oak Street. This contradicts written information provided in Item i., page 7 of the
Plan, in which the applicants states that , "Homes will be arranged and designed
keeping existing views in mind."
• The Struve Planned Unit Development Finding of Fact provides contradictory
information regarding development plans for Jessica Creek. Most of the applicant's
information is unsubstantiated.
1 have discussed the Plan with Planning Commission personnel on a number of occasions. To
date,the applicant has made no attempt to contact me regarding the project and has not responded
to comments contained in my letters dated June 12, 1993 and August 10, 1993. As I have stated in
previous letters, I am available to discuss the project and my concerns with City personnel and/or
the applicant.
I appreciate the City Council's attention to this matter.
Respectfully Submitted,
Dana S. Bayuk
1
V AS
Of
CITY OF ASHLAND -' , CITY HALL
ASHLAND,OREGON 97520
telephone(Code 503) 482-3211
September 16, 1993
RE: Planning Action # 93-094
Dear Poplar Place Association and RVCD:
At its meeting of August 10, 1993, the Ashland Planning Commission approved
your request for Outline Plan Approval for the property located at 604 and 606
Oak Street -- Assessor's Map # 39 1 E 4CD, Tax Lot(s) 100 and 200.
The Findings of Fact and the Commission's Orders, which were adopted at the
September 14, 1993 meeting, are enclosed. .
Please note the following circled items:
1. A final map prepared by a registered surveyor must be submitted within one
year of the date of preliminary approval; otherwise, approval becomes
invalid.
A final plan must be submitted within 18 months of the date of preliminary
L� approval; otherwise, approval becomes invalid.
3. There is a 15 day appeal period which must elapse before a building permit
may be issued.
All of the conditions imposed by the Planning Commission must be fully met
before an occupancy permit may be issued.
Planning Commission approval is valid for a period of one year only, after
which time a new application would have to be submitted.
Please feel free to call me at 488-5305 if you have any questions.
in rel ,
)II Molnar
Senior Planner
3
BEFORE THE PLANNING COMMISSION
August 10, 1993
IN THE MATTER OF PLANNING ACTION #93-094, REQUEST FOR )
OUTLINE PLAN APPROVAL OF A 24-LOT SUBDIVISION UNDER THE ) FINDINGS,
PERFORMANCE STANDARDS OPTIONS TO BE LOCATED AT 604 AND ) CONCLUSIONS
606 OAK STREET (ACROSS FROM POPLAR PLACE SUBDIVISION ) AND ORDERS
ON PATTERSON) . )
APPLICANT: POPLAR PLACE ASSOC. & RVCD. )
--------------------------------------------------------
RECITALS:
1) Tax lots 100 and 200 of 391E 4CD are located at 604 and 606 Oak
Street and are zoned R-1-5-P; Single Family Residential.
2) The applicant is requesting outline plan approval of a 24-lot
subdivision. Site improvements are outlined on the Outline Plan on file
at the Department of Community Development.
3) The criteria for outline Plan approval are found in the Performance
Standards options chapter and are as follows:
a) That the development meets all applicable ordinance requirements of
the City of Ashland.
b) That adequate key City facilities can be provided including water,
sewer, paved access to and through the development, electricity, urban
storm drainage, police and fire protection and adequate transportation;
and that the development will not . cause a City facility to operate
beyond capacity.
C) That the existing and natural features of the land; such as
wetlands, floodplain corridors, ponds, large trees, rock outcroppings,
etc. , have been identified in the plan of the development and
significant features have been included in the open space, common areas,
and unbuildable areas.
d) That the development of the land will not prevent adjacent land
from being developed for the uses shown in the Comprehensive Plan.
e) That there are adequate provisions for the maintenance of -open
space and common areas, if required or provided, and that - if
developments are done in phases that the early phases have the same or
higher ratio of amenities as proposed in the entire project.
f) That the proposed density meets the base and bonus density
standards established under this Chapter.
4) The Planning Commission, following proper public notice, held a
Public Hearing on July 13 and August 10, 1993 , at which time testimony
was received and exhibits were presented. The Planning Commission
approved the application subject to conditions pertaining to the
appropriate development of the site.
Now, therefore, The Planning Commission of the City of Ashland
finds, concludes and recommends as follows:
SECTION 1. EXHIBITS
For the purposes of reference to these Findings, the attached index
of exhibits, data, and testimony will be used.
Staff Exhibits lettered with an "S"
Proponent's Exhibits, lettered with a "P"
Opponent's Exhibits, lettered with an "O"
Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an
"M"
SECTION 2 . CONCLUSORY FINDINGS
2. 1 The Planning Commission finds that it has• received all
information necessary to make a decision based on the Staff
Report, public hearing testimony and the exhibits received.
2 .2 Specifically, the Planning Commission makes the following
findings with respect to the criteria for approval:
a) That the development meets all applicable ordinance
requirements of the City of Ashland.
Written testimony has been enterer) into the record (Exhibit 0-1)
suggesting that the 'application fails to meet all applicable
ordinance requirements. The testimony specifically states that the
proposal does not comply with sections 18.80.20 B.4 & D. 2 ,
18.80. 030 A. I.
The Commission finds that the above cited sections of 18 . 80 have
not been violated under this proposal. The Commission interprets
section 18.80. 020 B.4 to pertain to the extension of an existing
street which presently terminates at a "T" intersection with
another street. The ultimate extension would then be required to be
in alignment with the existing street. This is not representative
of the current situation concerning Patterson Street.
The Planning Commission finds that section 18.80. 020 D. 2 is not
applicable to this development. Specifically, the requirement that
"in no case shall a lot abut a street for a width of less than 25
feet" is found to be a lot width standard which is not applicable
to developments under the Performance Standards Options
(18 . 88 . 100) .
f
The Planning Commission finds that the development is in
conformance with the Street Standards section (18.88.050) of the
Performance Standards Options chapter. Consequently, section
18 . 80.030 A. 1 does not apply to this proposal in that the
application does not involve "the creation of a street to be
established by deed without full compliance with the regulations
applicable to subdivisions" .
The Planning Commission finds that these interpretations are
consistent with the powers afforded the- Commission under section
18 . 108. 160.
b) That. adequate key City facilities can be provided including water,
sewer, paved access to and through the development, electricity, urban
storm drainage, police and fire protection and adequate transportation;
and that the development will not cause a City facility. to operate
beyond capacity.
Evidence has been presented (Exhibit P-2, pages 6-10) that adequate City
facilities exist to serve the proposal.
C) That the existing and natural features of the land; such as
wetlands, floodplain corridors, ponds, large trees, rock outcroppings;
etc. , havq been identified in the plan of the development and
significant features have been included in the open space, common areas,
and unbuildable areas.
The Outline Plan demonstrates that Jessica Creek will be incorporated as
part of the common area of the development, and will be maintained
through a Homeowner's Association. Areas alongside Jessica Creek have
been identified as jurisdictional wetlands on the National Wetlands
Inventory. Janet Morlan of the Oregon Division of State Lands has
reviewed the proposal and has concluded that the width of the common
area will be sufficient to preclude disturbances within identified
wetlands (Exhibit M-2) . • Consequently, no state removal-fill permit has
been required at this time.
d) That the development of the land will not prevent adjacent land
from being developed for the uses shown in the Comprehensive Plan.
The Commission 'finds no evidence in the record which would indicate that
the proposal will prevent the orderly development of adjacent property.
Neighboring properties have access from Oak, Patterson and Carol Streets
and have already been developed (see Exhibit P-4) in accordance with the
Comprehensive Plan.
e) That there are adequate provisions for the maintenance of open
space and . common areas, if required or provided, and that if
developments are done in phases that the early phases have the same or
higher ratio of amenities as proposed in the entire project.
Evidence in the record (Exhibit P-2 , pages 11-12) indicate that all
common areas will be maintained through a Homeowner's Association with
initial funding obtained through a fee charged to each homeowner at the
time of closing. This will be spelled out in the CC&R's for the
development which will be reviewed and approved by the City as part of
Final Plan approval.
f) That the proposed density meets the base and bonus density
standards established under this Chapter.
Evidence in the record (Exhibit P-2, page 13) demonstrates that the
proposal complies with the base and bonus density standards established
in chapter 18 .88. 040.
SECTION 3 . DECISION
3 . 1 Based on the record of the Public Hearing on this matter, the
Planning Commission concludes that the proposal for a 24-lot subdivision
is supported by evidence contained .in the whole record.
Therefore, based on our overall conclusions, and upon the proposal being
subject to each of the following conditions, we approve Planning Action
#93-094 . Further, if any one or more of the conditions below are found
to be invalid, for any reason whatsoever, then Planning Action #93-094
is denied. The following are the conditions and they are attached to the
approval:
1) That all proposals of the applicant be conditions of approval
unless otherwise modified here.
2) That full engineering and construction plans for the street
improvements be provided at the time of final plan approval for each
phase.
3) That all requirements of the Ashland Fire Department including
hydrant placement be met and addressed at the time of Final Plan
approval for each phase.
4) Provide all necessary easements as required by City Departments
prior to the signature of the final survey plat.
5) That the Final Plan include a planting strip/parkrow, four to five
feet in width, along all street frontages between the curb and sidewalk.
6) That a public utility easement be granted along the street
frontages of all lots to allow for the construction of a sidewalk.
Sidewalks to be installed prior to the issuance of a certificate of
occupancy for each residence.
7) That one street tree, 8' - 10' in height, be installed per 30 feet
of street frontage for each lot prior to the issuance of a certificate
of occupancy.
8) That a size and species specific landscaping plan for the common
open space area be submitted at the time of Final Plan approval.
9) That the applicant enter into an agreement with the City of Ashland
7
which guarantees that 35 percent of the units, 8 homes, comply with the
affordability standards adopted by the Ashland City Council.
10) That setbacks along the perimeter of the project site comply with
the yard requirements of the R-1 Zone.
11) That the primary orientation (front of the house) of the home to
be constructed on lot 14 and lot 15 be towards Oak Street.
12) That all lots have .a private yard a minimum of 600 square feet in
area with a minimum dimension of 20. feet. -
13) That the Division of State Lands approve the applicant's proposal
for the area surrounding the identified wetland at the northeast corner
of the property. Written authorization to be provided to the City of
Ashland prior to the signature of the Final survey plat.
/,O�
Planning Com is ion Approval Date
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
AUGUST 10, 1993
CALL TO ORDER
The meeting was called to order by Chairperson Barbara Jarvis. Other
Commissioners present were Cloer, Powell, Medinger, Thompson, Carr and Hibbert.
Staff present were McLaughlin, Molnar and Slocum.
APPROVAL OF MINUTES AND FINDINGS
Carr moved to approve the Minutes and Findings of the July 13, 1993 meeting. Powell
seconded the motion and it unanimously carried.
PUBLIC FORUM
No one came forth to speak.
TYPE 11 PUBLIC HEARINGS
PLANNING ACTION 93-094 IS A REQUEST FOR OUTLINE PLAN APPROVAL OF A
24-LOT SUBDIVISION UNDER THE PERFORMANCE STANDARDS OPTIONS TO
BE LOCATED AT 604 AND 606 OAK STREET (ACROSS FROM POPLAR PLACE
SUBDIVISION ON PATTERSON STREET). COMPREHENSIVE PLAN
DESIGNATION: SINGLE FAMILY RESIDENTIAL; ZONING: R-1-5-13; ASSESSOR'S
MAP #: 4CD; TAX LOT: 100 & 200.
APPLICANT: POPLAR PLACE ASSOC. & ROGUE VALLEY COMMUNITY
Site Visits and Ex Parte Contacts
Medinger stepped down.
Cloer and Carr visited site last week.
Jarvis also had another site visit.
STAFF REPORT
This planning action was continued from last month. This month's testimony was
limited to the redesign of the Crispin Street entrance to Oak, the use of the driveway
off Crispin Street to serve Lot 13 and to modify Condition 12 (using common driveway
off Crispin to access Lot 14 and 15 rather than Lot 15 having its own entrance off
Oak).
9
Revised outline plan addresses all concerns. First, Crispin Street has been moved 13'
south and slightly angled at Oak to minimize the impact of headlights on 603 Oak.
The use of driveway off Crispin and common driveway for Lots 14 and 15 had also
been shown. This revision closed the curb opening on Oak to funnel traffic onto
Crispin. One opening at Oak would serve to make traffic more predictable.
While changes were not optimal for 603 Oak, it was.a compromise and staff
recommended approval with the 13 conditions. The August 10th letter from Mr. Bajuk
(603 Oak) goes beyond limited testimony and, although he can speak to them, the
commissioners must only consider the noted three issues in their deliberations.
PUBLIC HEARING
LARRY MEDINGER did not have anything to add to his letter to the commissioners.
He had no time to read the letter from Mr. Bajuk, but it seemed that it discussed
issues from last month. In response to concern about Oak St, intersection, he noted
no ordinance that addressed placement of intersections and the effect on surrounding
homes, but he had moved street. Stated problem was not unusual.
DANA BAJUK, 603 Oak St., provided written testimony at July 10th meeting. The
length of that testimony prevented people from taken concerns into account. He
reiterated concerns in this letter as he had not received response from applicant. His
major concern is the location of Crispin/Oak Street intersection. He does not oppose
application, just location of intersection directly across from his house. Site visit
showed other option of two large vacant lots on either side of his house. The revised
plan shows intersection has been shifted slightly south and has been angled. Stated
belief that headlights coming from north will still pan directly in front of his house. Mr.
Bajuk did not agree with applicant that traffic will be equally distributed on Patterson
and Oak Streets. Believes that, besides the people in the Sturve development, people
from Poplar Place and Patterson will also use Crispin Street to access Oak. Also
concerned about noise and activity during and after construction. Applicant has stated
that redesign of intersection and heavy vegetation would minimize headlights. The
vegetation referred to is in Bayuk's yard and should be used as a basis for placement
of the intersection. Believes that revised plan would have a negative impact on his
living situation. Feels applicant has not looked at alternatives Bajuk suggested
(extending Patterson St. to Oak St.) in a July 12th letter. Wishes applicant would
clarify comments regarding cutting lot size to make project more affordable, answer
questions regarding rerouting of storm runoff to Jessica Creek and speak on plans to
build two story houses along Oak which would block his view to the East. He
opposes plan.
ASHLAND PLANNING COMMISSION 2
REGULAR MEETING
MINUTES
AUGUST 10, 1993
� b
A representative of the Community Development Corporation explained that the
corporation has attempted to buy down price of 10 units for working, minimum income
Ashland residents. They had received many grants to help reduce the cost of the
proposed homes and supports the opportunity this proposal would provide.
COMMISSIONERS DISCUSSION AND MOTION
McLaughlin clarified ordinance dealing with the approval of streets [18.80.030 (A)(1)].
Section 1 states, 'The creation of a street shall be in conformance with requirements
for subdivisions." When applicant is allowed to create a street for a subdivision, they
must be in conformance with requirements except, one does not have to meet all the
requirements if two other conditions exists. In this case, applicant is creating the
street specifically for the development and is required to be in conformance with
subdivision ordinance.
Ba]uk stated questions regarding 18.80.020. He believes Patterson is existing street
and the alignment of Patterson should be utilized to provide the Patterson/Oak
intersection. Molnar's interpretation was that if you have a through-going intersection,
the centerline extends across the street or must be 125' offset.
McLaughin agrees. If developing land across from a developed street, the streets
must align. The sections that apply to this application are Street and Greenway,
Patterson Street is shown on the city street dedication map may extend to Oak. This
map can be modified as long as the general intent of getting from point to point is
met. The ordinance on alignment states "all streets as far-as is practical." The
decision is up to the commission.
Hibbert stated that there is a street dedication on the parcel south of Lots 15, 16 and
17. Asks if this was given up by the property owner.
McLaughlin stated that it had as part of the Poplar Place subdivision.
Jarvis asked about a lot that is less than 25'.
McLaughlin said that the lot width issues are in the Performance Standards and are
allowed to be variable.
REBUTTAL
MEDINGER refuted testimony that the intersection is directly in front of Bayuk's house.
Commented that Hersey is main alternative to town and people use Mountain Ave. to
ASHLAND PLANNING COMMISSION 3
REGULAR MEETING -
MINUTES
AUGUST 10, 1993
II '
travel to southside of town. He believes traffic will go both directions. Alternative
suggestion to extend Patterson will force cul-de-sacs. Believes only other alternative is
a loop which would lose lots and create two major crossings of creek. Storm water
goes into Jessica creek from Poplar Place, Jessica Lane, etc. and have discussed this
with all concerned including wetlands.people. He'addressed concern about two story
houses on Oak stating that Oak was moved 13' to the south creating a smaller
building envelope therefore Lot 14 will probably be two stories.
Hibbert asked if new map showed that south property line had a house directly across
from it.
Medinger.answers yes, it is down the embankment.
Hibbert comments that if Patterson Street was extended and Lots 14 -17 moved to the
north (now Crispin) this would force cul-de-sacs or would come across the creek. He
suggests a "U" shape road.
Medinger stresses the efficiency of design and would have to drop the project if more
lots were removed. A cul-de-sac would work, but a loop would not.
Jarvis remembered going through criteria last month. The development meets
ordinance requirements. The issues left open are: redesign of Crispin Street, using
the driveway of Crispin to access Lot 13 and the modification to include that driveways
for Lot 14 and 15 be shared with egret, ingress and egress and completion of
Condition 11. Main concern is the redesign of Crispin Street.
Thompson likes compromise on redesign.
Powell wondered about Condition 15, track-out during construction.
Hibbert stated that it was discussed last month and applicant agreed to pave before
construction.
Powell agreed with Thompson.
Hibbert listened to Bayuk's concerns. He feels that revised angle is a good
compromise.
Jarvis also acknowledges Bayuk's concern and reminds him that cul-de-sac are
discouraged. The commission did address concerns and had Crispin redesigned.
ASHLAND PLANNING COMMISSION 4
REGULAR MEETING
MINUTES
AUGUST 10, 1993
Hibbert moves that approval with the 14 conditions. Powell seconds. Motion carried
unanimously.
Thompson stated that he would have liked Condition 11 (shortcut from common area
to the closest point on Crispin to get to town) left in.
Jarvis called Bayuk out of order.
PLANNING ACTION 93-096 IS A REQUEST FOR OUTLINE PLAN APPROVAL OF A
27-LOT SUBDIVISION UNDER THE PERFORMANCE STANDARDS OPTIONS TO
BE LOCATED AT 133 ORANGE STREET (BETWEEN LAUREL AND HELMAN
STREETS). COMPREHENSIVE PLAN DESIGNATION: SINGLE FAMILY
RESIDENTIAL; ZONING: R-1-5-P; ASSESSOR'S MAP #: 4CB; TAX LOT: 600.
APPLICANT: QUALITY HOUSING ENVIRONMENTS
Site Visits and Ex Parte Contacts
Hibbert was not at last months meeting. He had a site visit in July and reviewed
packets. No contention from commissioners.
Carr visited site after rain to check drainage.
Jarvis had another site visit.
STAFF REPORT
McLaughlin reported the primary concern from last month was the street design and
layout of vacant properties adjoining this project. Hayes property (to the west) had
since submitted a proposal relating to this proposal. That applicant had previously
submitted a similar design. The street stub to the Reynolds' property remains the
same. Applicant nor the staff has meet with Reynolds. The street design proposed
and the staff proposal were similar in the inclusion of a loop system and amount.of
asphalt. A benefit to the applicants proposal would be a longer street providing vistas
to Mount Ashland and Grizzly Peak area. Applicant had stated his desire for proposed
plan to be the one considered for meeting the criteria, not the proposal recommended
by the staff. The development of the adjacent properties was staff's primary concern.
The property to the west was addressed, but the future development of Reynolds
property was unknown. There were better options for the location of the stub and this
could be modified in the final plan of phase ll.
ASHLAND PLANNING COMMISSION 5
REGULAR MEETING
MINUTES
AUGUST 10, 1993
13
City of Ashland i
ASHLAND PLANNING DEPARTMENT Planning Exhibit !
EI(MlGli
STAFF REPORT PA#
Addendum DATE STAFF_�
August 10, 1993
PLANNING ACTION: PA93-094
APPLICANT: Poplar Place Assoc. & RVDC
LOCATION: 604 & 606 Oak Street, across from Poplar Place on Patterson.
REQUEST. Outline Plan approval for a 24-lot subdivision under the Performance
Standards Option.
I. Background
This planning action was continued from the July 13, 1993 public meeting. At the
time, the Planning Commission moved to limit testimony at the August 10, 1993
meeting to the following three issues:
1) The re-design of the west side of Crispin Street and its entrance to Oak Street;
2) using a driveway off Crispin Street to access lot #13, rather than Oak Street;
and
3) the modification of Condition 12 to include that driveways for lots 14 and 15
be shared with ingress and egress from Crispin Street.
All other issues were considered resolved, including the deletion of Condition 11.
IL Additional Information
The applicant's have submitted a revised site plan with narrative addressing the
issues raised at last month's meeting. The following amendments have been made
to the new plan:
Intersection of Crispin Street and Oak Street
The intersection of Crispin Street and Oak Street has been moved 13 feet to the
south. Crispin's intersection with Oak Street is not quite at a right angle in order
to avoid headlights from shining on the house across the street. This should
mitigate problems with headlights when a vehicle is stopped at the intersection of
the two streets. The headlights from vehicles travelling north (out of town) on
Oak Street, however, will moved across the property as the car completes a right
turn off of Crispin Street. This situation is not unique to this particular subdivision
and happens more often as infill of vacant properties occurs.
Driveway access to lot 13
The amended plan proposes.to eliminate the curb opening along Oak Street to lot
#13. Driveway access to this lot will be provided from a shared driveway located
off of Crispin Street.
Driveway access to lots 14 and 15
The amended plan has eliminated the curb opening along Oak Street to lot 15.
Both lots 14 and 15 will be served by a shared driveway from Crispin Street.
III. Conclusions and Recommendations
Staff believes that the applicant has incorporated all the recommendations
suggested by the Planning Commission at the previous meeting. While the
location of the intersection of Crispin Drive and Oak Street in relation to 603
Oak Street is not optimal, it is a substantial improvement over the previous
design. Crispin Street would have to be located at the south end of the property
to insure that the residence at 603 Oak Street was not impacted by headlights.
This would likely result in a cul-de-sac being utilized as the only way of obtaining
the planned density for the parcel.
This is a issue of trade-offs. What is the best design with least impact on 603 Oak
Street versus what is the best design for the entire parcel? Overall, it is our
opinion that the amended plan represents a compromise.
Staff recommends approval of the application with the attached conditions:
1) That all proposals of the applicant be conditions of approval unless
otherwise modified here.
2) That full engineering and construction plans for the street improvements
be provided at the time of final plan approval for each phase.
3) That all requirements of the Ashland Fire Department including hydrant
placement be met and addressed at the time of Final-Plan approval for each
phase.
4) Provide all necessary easements as required by City Departments prior to the
signature of the final survey plat..
PAPA93-094 Ashland Planning Department -- Staff Report
Poplar Place Assoc. & RVDC August 10, 1993
'S Page 2
5) That the Final Plan include a planting strip/parkrow, four to five feet in
width, along all street frontages.between the curb and sidewalk.
6) That a public utility easement be granted along the street frontages of all
lots to allow for the construction of a sidewalk. Sidewalks to be installed prior to
the issuance of a certificate of occupancy for each residence.
7) That one street tree, 8' - 10' in height, be installed per 30 feet of street
frontage for each lot prior to the issuance of a certificate of occupancy.
8) That a size and species specific landscaping plan for the common open space
area be submitted at the time of Final Plan approval.
9) That the applicant enter into an agreement with the City of Ashland which
guarantees that 35 percent of,the units, 8 homes, comply with the affordability
standards adopted by the Ashland City Council.
10) That setbacks along the perimeter of the project site comply with the yard
requirements of the R-1 Zone.
11) That the primary orientation (front of the house) of the home to be
constructed on lot 14 and lot 15 be towards Oak Street.
12) That all lots have a private yard a minimum of 600 square feet in area with
a minimum dimension of 20 feet.
13) That the Division of State Lands approve the applicant's proposal for the
area surrounding the identified wetland at the northeast comer of the property.
Written authorization to be provided to the City of Ashland prior to the signature
of the Final survey plat.
PAPA93-094 Ashland Planning Department — Staff Report
Poplar Place Assoc. & RVDC August 10, 1993
I Page 3
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August 10, 1993 ann s Exhibit
1, 93-C9H
Dana S. Bayuk 0•rE,9-10-y STAFF
603 Oak Street
Ashland, Oregon 97520
Re: Comments Regarding the Revised Struve Planned Unit Development Outline Plan,
Planning Action 93-094
To the Ashland Planning Commission:
1 have prepared this letter to provide my opinion regarding the revised proposed Struve Planned
Unit Development Outline Plan (the Plan)for consideration at the City of Ashland(the City)
Planning Commission meeting on August 10, 1993. My opinion is based on the following:
• Review of the revised Plan drawing, the Staff Report, and Staff Report Addendum.
• The Criteria for Outline Plan Approval.
• Review of City Ordinances Chapters 18.80 and 18.88.
• Discussions with City of Ashland personnel (i.e., Mr. Bill Molnar, Assistant
Planner).
Following review and consideration of the information items listed above, I recommend the
Planning Commission not approve the revised Plan.
• The applicant has not evaluated alternative development plans that will minimize
visual and noise impacts to our home. It is my understanding that the applicant has
not evaluated any other options, including a plan that was offered for consideration
in my letter dated July 12, 1993.
• The development does not appear to meet the intent of certain City ordinances
requirements.
Our greatest concerns involve the proposed Crispin Street/Oak Street intersection. I am also
concerned that, although I have contacted and met with City planning personnel. I have not been
contacted,or received a response or information from the applicant regarding my July 12 letter to
the Planning Commission.
Crispin Street/Oak Street Intersection
I have reviewed the revised design of the proposed Crispin StreedOak Street intersection. I still
consider the street layout unacceptable.and oppose the revised Plan for the following reasons.
• The revised intersection will not reduce traffic and/or traffic noise directly in front
of our house.
• As noted in the Staff Report Addendum, the problem with traffic headlights has
only been partially addressed. The headlights of traffic turning right onto Oak will
swing across the front of our house.
Letter to Planning Commission
August 10, 1993
Page 2
• The applicant has not considered or evaluated alternatives to the proposed alignment
of Jessica Street.
The revised proposed intersection of Crispin Street with Oak Street,although shifted slightly
south, is still essentially in front of 603 Oak Street. We feel that locating the intersection directly
across the street will have a noticeable negative impact on our current living situation.
In the Staff Report the applicant indicates that heavy vegetation and street redesign should take.
care of our concerns about headlights. We are not only concerned about headlights, but are equally
concerned about the increase in traffic and associated traffic noise during and following
construction of the development. As to heavy vegetation, I assume that the applicant is referring to
our front yard. The trees and shrubbery in our yard serve as an incomplete visual screen and do
not serve as a screen against traffic noise. In addition,they serve as a partial screen only as long
we choose to leave them in place. If the applicant was referring to the vegetation in our front yard,
it is my opinion that the burden of showing that the location of the Crispin/Oak intersection is
appropriate, is the applicant's. The applicant should not rely on selected favorable aspects of
adjoining properties to justify the development design. In this case the vegetation in our front yard
serves as a screen only if we choose to leave it in place. It is my strong opinion that the applicant
should thoroughly evaluate alternate options for accessing the property for development to
minimize impacts to Oak Street residents as well as Patterson Street residents.
As presented in my July 12 letter, one alternative approach to the proposed Crispin Street
intersection would be to.extend Patterson Street and design a cul-de-sac on Crispin Street in the
area of Lots 18 and 19. There appears to be adequate space to shift Lots 14, 16, and 17 north
adjacent to the southern property line of Lot 13, and provide for sound and visual screens to
houses situated along the southern side of a Patterson Street extension. It is my opinion that this
would allow the principal design considerations of the development to be maintained,and reduce
adverse impacts to Oak Street residents.*
As discussed in my July 12 letter, access to the development from Oak Street should be from a
Patterson Street extension. West of Oak Street the intersection would front an undeveloped lot, or
the Meadowbrook subdivision, consisting of residences constructed below the level of Oak Street.
The Oak Street fill slope would serve as a noise and visual barrier for these houses. Extension of
Patterson Street was previously recognized as a viable option to connection with Oak Street. On
Page 8 of the Finding of Fact the applicant indicates that"a small strip of land originally deeded to
the City in 1985 for an extension of Patterson Street" already exists. The applicant will have to
apply for a vacation from the deed to proceed with the current development plans.
Applicability of CHAPTER 18.80
The applicant proposes to construct a development consistent with Chapter 18.88, Performance
Standards Options. According to Section 18.88.010, Purpose and Intent, Chapter 18.88 is
intended to provide for more flexible design options than are available under the conventional City
codes. Section 18.88.100 discusses the applicability of other sections of the City's land use
ordinances to Chapter 18.88. Section 18.88.100 states the following:
StrinC Do 8 IU:UB
1
Letter to Planning Commission
August 10, 1993
Page 3
"Developments exercising the Performance Standards option shall be required to meet all other
applicable sections of the Gaul Use Development Ordinance except for lot size, lot width, lot depth
and setback requirement, (emphasis added) and except as otherwise provided in this Chapter. All
public improvements and commonly owned areas in Performance Standards development shall
follow the same procedure as a subdivision for bonding. (Ord. 2356, 1985; Ord. 2484 S4, 1988;
Ore. 2630, 1991)"
Based on the above certain sections of Chapter 18.80, Subdivisions, the applicant does not appear
to meet the intent of certain sections of this chapter. I am requesting that the City specifically
review the applicability of Sections 18.80.020, Items B.4. and D.2.; and Section 18.80.030, Item
A.1. to the proposed Struve Development. Specific comments regarding each of these items is
summarized below.
Section 18.80.020 Design Standards
Item B.4.
Alignment. All streets as far as is practical shall be in alignment with the existing streets by
continuation of the center lines thereof. The staggering of street alignment resulting in"1"'
intersections shall wherever practical leave a minimum distance of one hundred twenty-five(125)
feet between the center lines of streets.
Comment
The Plan proposes a new street(Crispin) that will take off of an existing street(Patterson) to the
north then turn west and tie into Oak Street. Crispin, as shown on Exhibit A of the Plan package,
is not aligned with Patterson Street. To be consistent with Item B.4. above the Plan should
recommend that Patterson, the existing street, be extended to Oak Street.
Item D.2.
Access. Each lot shall abut upon a street, other than an alley, for a width of at least 40 feet. . . . In
no case shall a lot abut a street for width of less than 25 feet.
Comment
As shown on Exhibit A the Plan submittal, it appears that lot 6 abuts 21 feet of the proposed
Crispin Street.
Section 18.80.030 - Approval of Streets
Item A.1.
Creation of streets. The creation of a street shall be in conformance with requirements for
subdivision except that the Planning commission shall approve the creation of a street to be
established by deed without full compliance with the regulations applicable to subdivisions when
any of the following conditions exist:
stree tk%.. 8 tu:uta
ao
Letter to Planning Commission
August 10, 1993
Page 4
a. The establishment of a street is initiated by the City Council and is declared essential
for the purpose of general traffic circulation and the partitioning of land is an
incidental.effect rather than the primary objective of the street.
b. The tract in which the street is to be dedicated is an isolated ownership of 1 acre or
less.
Comment
Neither Condition a. or Condition b. apply to the Struve Planned Unit Development. In addition, I
would maintain that, rather than being an incidental effect, the primary purpose in constructing
Crispin Street is to accomodate development by providing access to Lots 2 through 10 and Lots 18
through 21.
Additional Comments
In addition to my comment regarding the proposed construction of Crispin Street, I have prepared
a list of additional comments for consideration by the Planning Commission and the applicant. The
comments refer to the Staff Report, the Plan, or the Finding of Fact, as appropriate. Certain
comments were previously included in my July 12 letter to the Planning Commission. I have
included them in this letter because I did not receive any information or a response from the
applicant.
Jessica Creek
As noted in the Staff Report Jessica Creek is listed on the National Wetlands Inventory.
Reportedly, based on discussions with the Oregon Department of State Lands, the applicant can
proceed with the development as long as the wetland is incorporated into an open space. Scattered
through the Finding of Fact are contradictory statements made by the applicant regarding plans for
Jessica Creek. Examples are provided below. .
The development will maintain, protect, preserve, enhance, and appropriately
landscape the-streambed ecology and/or creek area of Jessica Creek.
• Trees and shrubs will be planted"where appropriate" to shade Jessica Creek and
"maintain water temperatures" and eventually provide"a mature tree cover".
• All hard surfaces will drain to Jessica Creek, in addition, flows will be increased
from irrigation water applied to the common open space along the creek
• "We will not be changing the creek cross-section, other than to actually increase the
water carriage capacity, if necessary, in any area of the creekbed".
Struve Ih�,., 8'[0:U13
Letter to Planning Commission
August 10, 1993
Page 5
Comment
As I wrote in my July 12 letter,Jessica Creek flows through an open grassy area and currently
supports a biological community of plants, birds,and amphibians. Typically flows are low. With
the exception of what appears to be a shrub-like willow,there does not appear to be shrubs or trees
along the alignment of the creek. Given the description of the applicant's conceptual plan for the
creek, I would consider it a landscaping project emphasizing"improving" the visual aspects of
Jessica Creek and altering the drainage to accommodate projected stormwater run-off from hard
surfaces within the development.
To ensure that the development does not adversely impact Jessica Creek and the designated
wetland, 1 recommend that
• An evaluation of the potential impacts of stormwater nm-off to the creek and
wetland be required of the applicant.
• The applicant consider applicable state and federal regulations regarding wetlands
delineation and protection, including stormwater run-off controls and/or treatment,
as appropriate.
• The wetlands survey and stormwater run-off evaluation be performed by a qualified
professional with academic and/or consulting experience specific to wetlands
evaluations, including experience in assessing the potential for wetlands to be
impacted by construction, stormwater run-off,or both.
The applicant has indicated that construction could begin in the fall. During the fall of the year in
southern Oregon there is the potential that construction would occur during periods of heavy
precipitation. I would recommend that construction occur during months of the year selected to
minimize potential impacts to Jessica Creek and the wetland by equipment and muddy stormwater
run-off. In addition, inclement weather could prolong each phase of construction and the
associated inconveniences to local residents.
Item c.. pa-,e 2 of the Plan
"Automobile traffic will access the development via Oak Street on the West and Patterson Street on
the south".
Comment
Given the proposed layout of streets in the development, primary access will be from Oak Street.
In comparison, very tittle traffic will access the site from Patterson Street. This comment based on
the following:
• The west side of thesite borders Oak Street.
• The proposed Crispin Street directly connects the site to Oak Street making access
from the west shorter and more convenient than a southern approach.
"(rare Do., 9'10:1)11
a�
Letter to Planning Commission
August 10, -1993
Page 6
Oak Street provides a more direct route to downtown.
The increase in traffic along Oak Street will also include vehicles from.the Poplar Place subdivision
which will utilize the proposed Crispin Street for the reasons listed above.
Item i., page 7 of the Plan
"The development will consist of one-and two- story homes . . . The topography of the project
site is sloping to the East with good views of the mountains surrounding the valley, including
Grizzly Peak and the Siskiyous. Homes will be arranged and designed keeping existing views in
mind. Single-story homes will be constructed along Patterson to help preserve the Patterson Street
neighbor's view".
Comment
I agree that the general area provides good views to the east, for residents currently living on Oak
Street, as well as for those persons that will eventually move into the proposed development. I
understand the applicant's statement under this item to be a commitment to construct single-story
homes on lots where two-story homes could potentially impact views on Oak Street and Patterson
Street. At a minimum, single-story construction should occur on lots 1, 2, 14, 15, 16, and 17
Item k., page 8 of the Plan
"At least 9(37.5%), and as many as 19, of the homes are planned to be affordable by households
qualifying under the City of Ashland's affordable housing guidelines, thereby qualifying for 35
bonus points. Deed restrictions will be implemented limiting resale of a minimum on nine of the
homes(37%) to those whose income qualifies under the City of Ashland Affordable Housing
Guidelines".
Comment
The text of the applicant's statement under this item should be revised as follows,"Deed
restrictions will be implemented limiting resale of° Fnimim •m on °i;° of the heroes 34%) to these
each of these homes to those whose income qualifies under the City of Ashland Affordable
Housing Guidelines".
S«Ac Do- s 10:D13
a3
- o
Letter to Planning Commission
August 10, 1993
Page 7
I appreciate the opportunity to provide my opinions to the Planning Commission regarding the
proposed Struve Planned Unit Development. I anticipate that the applicant and the City will
review,consider fully, and respond to each of my comments. If my understanding of the
applicability of referenced City ordinances are not consistent with the City's interpretation, I would
appreciate clarification and/or an explanation as to why. As I wrote in my July 12 letter, I would
be available to meet with the applicant and City personnel to further discuss the revised Plan,
and/or additional available information. I appreciate the Planning Commission's and the
applicant's attention to this matter.
Respectfully Submitted,
Dana S. Bayuk
Struve Ihr:, R'IO:UB
a�
a
July 26, 1993
Ashland Planning Commission
610 City Hall
Ashland, Oregon
Dear Commissioners ,
In response to concerns raised at the July meeting , we have
modified our subdivision plan as follows :
We have added a common driveway easement across the rear of
Lot 14 so that traffic access for Lot 15 is on Crispin St .
in place of Oak St'.
We have moved the intersection of Crispin with Oak 13 feet
to the south so that the westbound night traffic on Crispin
approaching Oak will not shine their headlights directly on
to our neighbor ' s house at 603 Oak Street .
We are showing no access to oak from Lot 13 . Access will be
to Crispin .via the Common Driveway Easement on Lots 2 and 3 .
The concern expressed by several people as to the
preservation of the large oak tree on the corner of Crispin
and Oak is ours also . The location of that tree is shown on
the map and is well away from street and utility $
construction.
Thank you for your consideration.
Sincerely yours ,
bt
represe ting:
Poplar lace Associates &
Rogue Valley Community Development
Corporation
as
Notice is hereby given that PUBLI HEARING on which ordinance criterion the abjection is based on also precludes your right of
the following request with respect to the ASHLAND appeal w LUBA on that criterion.
LAND USE ORDINANCE will be held before the A copy of the application,all documents and evidence relied upon by the applicant
ASHLAND PLANNING COMMISSION on the and applicable criteria are available for inspection at no cost and will be provided at
reasonable cost, if requested. A copy of the staff report will be available for
13TH DAY OF JULY, 1993 AT 7:00 P.M. at the inspection seven days prior to the hearing and will be provided at reasonable cost
ASHLAND CIVIC CENTER 1175 EAST MAIN If requested. Al4materials are available at the Ashland Planning Department.City
CENTER, Hall,20 East Main,Ashland,OR 97520.
STREET, Ashland, Oregon.
During the Public Hearing,the Chair shall allow testimony from the applicant and
those in attendance concerning this request The Chair shall have the right to limit
The ordinance criteria applicable to this application are attached to this notice. the length of testimony and require thatcomments be restricted to the applicable
Oregon law scates that failure to raise an objection concerning this application, criteria
eaher in person or by let ter,or failura to provide sufficient specificity to afford the
decision maker an opportunity to respond to the issue,precludes your right of If you have any questions or comments concerning this request.please feel free to
appeal to the land Use Board of Appeals(LUBA)on that issue. failure to specify conga Susan Yates at the Ashland Planning Dewrvnent City Hall,at 488-5305.
NOTE: This Planning Action will also be heard by the Ashland Tree Commission on July 5, 1993 in the
Council Chambers located at 1175 East Main Street at 7:00 p.m.
W e
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PLANNING ACTION 93-094 is a request for Outline Plan approval of a 24-lot
subdivision under the Performance Standards Options to be located at 604 and 606
Oak Street (across from Poplar Place subdivision on Patterson Street).
Comprehensive Plan Designation: Single Family Residential; Zoning: R-1-5-P;
Assessor's Map #: 4CD; Tax Lot: 100 & 200.
APPLICANT: Poplar Place Assoc. & Rogue Valley Community Development
a �
ASHLAND PLANNING COMMISSION ,
REGULAR MEETING
MINUTES
JULY 13, 1993
CALL TO ORDER
The meeting was called to order by Chairperson Barbara Jarvis. Other
Commissioners present were Cloer, Powell, Medinger, Thompson, Armitage, Carr and
Hibbert. Staff present were McLaughlin, Molnar and Yates.
The applicants for Planning Action 93-095 (Barton/Roberts) have requested a
continuance until next month.
APPROVAL OF MINUTES AND FINDINGS
Powell moved to approve the Minutes of the June 8, 1993 meeting. Medinger
seconded the motion and all approved.
PUBLIC FORUM
No one came forth to speak.
TYPE II PUBLIC HEARINGS
PLANNING ACTION 93-094
REQUEST FOR OUTLINE PLAN APPROVAL OF A 24-LOT SUBDIVISION UNDER
THE PERFORMANCE STANDARDS OPTION TO BE LOCATED AT 604 AND 606
OAK STREET (ACROSS FROM POPLAR PLACE SUBDIVISION ON PATTERSON
STREET).
APPLICANT: POPLAR PLACE ASSOC. & ROGUE VALLEY COMMUNITY
DEVELOPMENT
Site Visits and Ex Parte Contacts
Medinger stepped down from the hearing as he has an interest in the application.
Site visits were made by all.
STAFF REPORT
The application is for a 24-lot subdivision for a total of 23 new homes. One of the lots
is occupied by an existing residence. A new public street is to be created from
Patterson Street west to Oak Street. The main feature of the land is a small seasonal
creek, running diagonally across the property from southwest to northeast. The creek
is listed on the National Wetlands Inventory. The applicant has supplied information
97
regarding their discussion with the Division of State Lands and DSL has required the
applicant to do a delineation of the creek area. Only a small section of the northeast.
corner has been identified as a jurisdictional wetland. A letter from Janet Moreland of
DSL is included in the packet, approving plans as long as the wetland is in an open
space area.
Nine homes are proposed to meet the affordable housing standards of the City.
There is a common open space area along the creek. The applicant said there will
also be a pathway along the open space area and they are planning to contact the
Jessica Lane Homeowners Assn. to see if they could develop the pedestrian pathway
through their subdivision also. Staff would like to see an additional pedestrian path
connecting Poplar Place between Lots 17 and 18. By using the path along the open
space, it would be a somewhat more roundabout way to Oak Street.
The applicant has used common driveways to minimize curb cuts in several locations,
however, Staff would like to reduce the number of curb cuts along Oak Street by
consolidating the points of access and locating the driveways for Lots 14 and 15 off
Crispin and possibly Lot 13 as well.
One of the requirements of approval is that all structures within 160 feet of the
proposed site be shown. On the map submitted it does not show a building directly
across Oak Street from Crispin. In fact, 603 Oak Street is almost directly across from
where Crispin intersects Oak Street. The property owner of 603 Oak, the Bayuk's
have expressed concerns regarding headlights shining into their structure and
proposed relocating Crispin so it would come out further to the south. Staff has not
had an opportunity to look since receipt of this letter to discuss the impacts on 603
Oak Street.
Also where Crispin intersects Oak, there is a large oak tree that appears to be closer
to Crispin than indicated on the applicant's map. Staff believes the tree should be
retained.
Staff had recommended approval until the last two issues were discovered,. so the
Commission may want to continue the hearing. If the Commission recommends
approval, there are 14 attached Conditions.
Jarvis said there were letters from: Division of State Lands, Carole Wheeldon, and
Bayuk that were entered into the record. Molnar read the letter from DSL and Carole
Wheeldon.
ASHLAND PLANNING COMMISSION 2
REGULAR MEETING
MINUTES
JULY 13, 1993
28
Cloer commented that Bayuk's letter is lengthy and wondered if Staff had had an
opportunity to study it. McLaughlin received it today and said he would let the
applicant respond, but he found some items that did not pertain.
PUBLIC HEARING
LARRY MEDINGER, 695 Mistletoe Road, stated this application is under the same
partnership that did the recent development of Poplar Place (adjacent to this
development). They are working with Rogue Valley Community Development Corp.
(RVCDC), a local non-profit organization, offering homes to people with incomes of
$18-27,000. RVCDC will purchase ten lots from Medinger and develop those ten lots
under the affordable housing standards.
Medinger thought the driveway access to Lots 14 and 15 seemed appropriate, as
recommended by Staff. Lot 13 will be under ownership of the residents of the existing
house and he has no control over whether they will accept the driveway off Crispin.
Medinger was not in favor of changing the pedestrian walkway. He did not think it
would be difficult for pedestrians to walk around to the common area and also did not
believe it would be fair to the owner of Lot 18 accessed on all but one side by4traffic,
to add a pedestrian path next to it.
With regard to Bayuk's letter (bottom Page 3 - 18.88.030) and the problems of
headlights in his window, Medinger explained that his draftsman must have missed a
house on the aerial map (because it blended with the trees). In examining the street
layout, he suggested redesigning the street to come out slightly more toward town
and that would not disrupt the layout of the lots. He would like to bring this back at
final plan. Medinger entered a photograph of 603 Oak into the record and mentioned
that with heavy vegetation and street redesign, that should take care of Bayuk's
concerns about headlights.
Medinger said he definitely wants to save the oak tree.
Medinger intends to phase this project in two parts. He is trying to set up next year's
work. He hopes to finish the improvements to Patterson Street then build or set up for
construction of five lots on Patters_on and Oak. Next year, he would build the houses
on Crispin Street.
In answer to Powell's question to Staff regarding the pedestrian path through Poplar
Place subdivision, McLaughlin said the final easement agreements are nearing
completion, and it will be physically possible to get through there.
ASHLAND PLANNING COMMISSION g.
REGULAR MEETING
MINUTES.
JULY 13, 1993
a�
Medinger noted there would be a play area for young children at the south end of the
common open area.
JOHN HEATHERSTONE, 606 Oak Street, residing at 2000 Tolman Creek Road, said
the large oak tree at the corner of Oak and Crispin is on his property, and is healthy
and he would like to see it stay. Where Crispin is to come out is close to 603,
however, it is not right in front of 603. With Crispin moved to the south, any
headlights would be minimized. Initially, Heatherstone did not object to the driveway
from Lot 13 accessing onto Crispin.
DEBORAH HEATHERSTONE, 2000 Tolman Creek Road, owner of 606 Oak Street
thought the criteria have been met by the applicant. She also wants to save the oak
tree.
BARBARA HEYERMAN, 555 Carol Street, is supportive of affordable housing. She is
concerned that as houses get smaller, parents will ask their kids'to go outside and
play. She is not sure there is enough play area for children. The wetland area is "wet"
and she is not sure it could be considered a play area. The area near Poplar is steep.
Kids in Poplar Place play out ih the street.
KAREN SMITH, 165 Jessica Lane, said her lot is 50'x50' and has a shared lot line.
Their neighborhood knows about this type of development. She couldn't be more
supportive of this project, however, she feels the density has a great deal of impact on °
the area. There are drawbacks to homeowner's associations. They have worked very
hard at making their area work on Jessica Lane. She would ask that there be a
requirement that houses be owner occupied with an allowance that an owner could be
absent for a year at a time, but she would like to avoid an area of rentals. Even
though Smith liked the idea of shared driveways, she said it was a disaster waiting to
happen. Where are boats, trailers, and basketball hoops placed?
BARBARA OLDFIELD, 162 Jessica Lane, President of Jessica Lane Homeowner's
Assn. said she wondered who would pay liability insurance for the playground that
could be shared between Poplar Place and the new subdivision and also asked if it
would be fenced. She is supportive of affordable housing, although she has found it
can be difficult for families to pay their monthly homeowner's association dues.
EVAN SHUETTE, 196 Patterson Street, explained that he lives almost off the end of
the opposite end of Crispin Street, and he would like to request that Crispin be moved
slightly to keep the headlights out of their house. With a 20 foot paved street
(Patterson St.), they had trucks during construction parked on their sidewalks to let
other traffic through. Shuette did not see any provision for.on-street parking, for
ASHLAND PLANNING COMMISSION 4
REGULAR MEETING
MINUTES
JULY 13, 1993
30
example, parking bays. He would like to see the walkway between Lots 17 and 18.
He requested that no building be allowed before paving of the street is done. If that
happens, it can result in mudholes as during the Poplar Place construction. The
Ordinance requires builders to keep the streets clean.
MICHAEL HENNEMAN, 198 Jessica Lane, stated that he is against the proposal as it
stands, but not in totality.. (Jarvis also read his written comments.) He is concerned
the density for that amount of space will cause more problems than it will solve. He is
supportive of affordable housing. Henneman has concerns with the common area. All
the Jessica Lane common area is very usable. He does not see any areas where
there will be usable area in the proposed development. There is a swamp and a
creek bed. He has kept the drainageway open near his property and wondered if this
was going to be addressed.
DALE LYSNE, 536 Parkside Drive noticed that both planning actions being heard
tonight are located in the Heiman School District and wondered if anyone had looked
at the impact of increased enrollment at Heiman School. McLaughlin responded that
the City keeps the School District apprised of new developments. The school is
required to accommodate the standard growth of the City.
McLaughlin said the applicant was not required to have open space for density bonus
points they received. They must have five percent of the project in open space in
some form. The application meets this requirement. McLaughlin said the requirement
for one on-street parking space for each lot has been met. It is indicated by a dot on
the map. McLaughlin has heard concerns about density, however, the density is
established by ordinance and the Commission has no discretion over this issue.
Powell wondered when houses are sold, then do they cease to be affordable housing?
McLaughlin said in the affordable housing agreement, the nine houses must comply.
A buyer has to qualify within the income levels"set by the City. If no one qualifies and
the house is sold under the open market, the profit made would be paid to the City
and used in the affordable housing program. The affordable units must be occupied
by the owner and if sold, sold as affordable.
McLaughlin would hesitate to put off relocation of the road until final plan, but would .
rather address at outline plan. By granting approval and deferring a decision to a later
time is beyond what is normally approved at outline plan. Staff would recommend that
if the relocation of the road is an issue, that it be brought back next month.
LARRY MEDINGER, during rebuttal said that RVCDC is going to be subsidizing the
price further down to meet income levels. He did not think rentals were addressed by
ASHLAND PLANNING COMMISSION 5
REGULAR MEETING
MINUTES
JULY 13, 1993
31
the City Attorney in the Ordinance. A house has to be bought by the owner and
occupied by the owner. However, in ten years, to say the house could not be rented
for a period of time, might not be in the spirit of the Ordinance. The Commission
might want to ask the City Attorney that the City take a flexible position that would not
allow long-term rentals, but short-term rentals might be advisable.
Medinger did the best he could to design the south end of Crispin. He cannot move
that street any more. He is happy to continue with redesigning the Oak Street end of
Cripsin. He cannot cut out a lot because he is trying to do more affordable housing
than is required.
Medinger said he was taking care of the drainage pipe mentioned by Henneman.
COMMISSIONERS DISCUSSION AND MOTION
Everyone agreed that the driveways from Lots 14 ad 15 should be shared and placed
behind Lots 14 and 15, between Lot 16, and accessed onto Crispin rather than Oak.
The Commissioners agreed that the applicant should return with a revised street
design of Crispin and Oak and to make sure the oak tree is located.
Also, the Commission agreed to recommend or require the driveway from Lot 13
access onto Crispin. The owner of Lot 13 seemed agreeable, however, Powell
wondered if it could destroy any historic quality of the house. The.applicant can come
back with a proposal.
Powell would like to eliminate Lot 18, leaving more room for a pedestrian path and
play area, but agreed to accept the applicant's proposal. Armitage favored the
pedestrian walkway down the riparian area and did not feel an additional 300 feet
would make that much difference. He felt there would be more impact on Lots 17 and
18. Thompson thought a path through Lots 17 and 18 would be appropriate. Hibbert
wished to see a path between Lots 17 and 18. Carr agreed. Cloer did not believe it
was that great a distance to walk to the open area and did not see a need for a
walkway between 17 and 18. Jarvis agreed.
Carr thought the intersection of Crispin and Patterson should be redesigned to protect
the already existing homes. Hibbert looked at the map and listened to Medinger and
Shuette and he does not believe headlights will be directed right at Shuette's house.
Thompson also believed the lights would just miss Shuette's house. Powell and Cloer
agreed that this issue does not need to be reconsidered.
ASHLAND PLANNING COMMISSION 6
REGULAR MEETING
MINUTES
JULY 13, 1993
- 3a
McLaughlin would like to add a Condition regarding track-out during construction. All
Commissioners agreed.
Thompson moved to limit testimony to three issues at next month's regular meeting:
1) the redesign of the west side of Crispin and its entrance to Oak Street, 2) a
proposal by the owner of Lot 13 on using a driveway off Crispin Street rather than Oak
Street, and 3) modification of Condition 12 to include driveways from lots 14 and 15 be
shared and exit onto Crispin. All other issues are considered resolved including the
deletion of Condition 11. Powell seconded the motion. The motion carried
uanimously.
The applicant agreed to waive his 120 time period for processing an application.
Hibbert left the meeting.
PLANNING ACTION 93-095
REQUEST FOR OUTLINE PLAN APPROVAL OF A 12-LOT SUBDIVISION ON 7.6
ACRES UNDER THE PERFORMANCE STANDARDS OPTION ACCESSED OFF
SCENIC DRIVE. PROPERTY LOCATED BETWEEN THE DITCH ROAD AND
SCENIC DRIVE AND BETWEEN NUTLEY STREET AND LOGAN DRIVE.
APPLICANT: JOHN BARTON/BRUCE AND POKII ROBERTS
Jarvis read a letter into the record from Dan Harris requesting postponement of this
hearing until August. Carr moved to continue, Cloer seconded the motion and the
motion carried to continue.
APPROVAL OF THE FINDINGS
Carr moved to approve the Findings of 93-053 as amended to conform to the motion
on the audio tape. Cloer seconded the motion and it was approved. (Secretary's
Note: The audio tape and Minutes corresponded and the Findings were corrected.)
Carr moved to approve the Teitelbaum Findings. Thompson seconded the motion
and it was approved.
PLANNING ACTION 93-096
REQUEST FOR OUTLINE PLAN APPROVAL OF A 27-LOT SUBDIVISION UNDER THE
PERFORMANCE STANDARDS OPTION TO BE LOCATED AT 122 ORANGE STREET
(BETWEEN LAUREL AND HELMAN STREETS).
APPLICANT: QUALITY HOUSING ENVIRONMENTS
ASHLAND PLANNING COMMISSION 7
REGULAR MEETING
MINUTES
JULY 13, 1993 .
33
ASHLAND PLANNING DEPARTMENT
STAFF REPORT
July 13, 1993
PLANNING ACTION: 93-094
APPLICANT: Poplar Place Assoc. & RVDC
LOCATION: 604 and 606 Oak Street, across from Poplar Place on Patterson
ZONE DESIGNATION: R-1-5-P
COMPREHENSIVE PLAN DESIGNATION: Single Family Residential
ORDINANCE REFERENCE: 18.20 Single Family Zoning
18.88 Performance Standards
REQUEST: Outline Plan approval for a 24-lot subdivision under the Performance
Standards Options.
I. Relevant Facts
d
Ij Background - History of Application:
In April 1980, the Planning Commission approved a request for a 16-unit
Planned Unit Development at 606 Oak Street (Tax Lot 100). The project
consisted of two duplexes, 1 triplex, 1 fourplex and 1 fiveplex. The decision
was appealed to the City Council. The Council upheld the appeal and
denied the application.
There are no other actions of record for this site.
2) Detailed Description of the Site and Proposal:
This property involves two tax lots totaling 4.02 acres in size with gentle
slopes to both the east and north. A small seasonal creek runs at a
diagonal across the property. There are three structures currently located
on the property. Two of the structures - a vacant house and barn - will be
removed, while the other home will be retained within the subdivision and
situated on lot #13.
The proposal involves a request to subdivide the property into 24 lots. A
new public street will be constructed from Oak Street to the east, then turn
3M
to the south where it will connect up with Patterson Street.
A common open space area will be incorporated alongside the creek
channel. It will be owned in common by those in the development and
maintained through a Homeowner's Association. An area along the creek
at the northeast corner of the open space has been identified as a wetland
based on dominant vegetation types. Any alteration of this area will have
to be approved by the State of Oregon Division of State Lands.
1I. Project Impact
The proposal is relatively straight forward. Due to the gentle topography of the
site, grading and filling associated with-' street construction should be minimal. The
most significant natural feature on the property - Jessica Creek - will be
incorporated into a common open space area, with the wetland at the northeast
section of the creek being retained. The applicant's findings have stated that an
environmental planner has been retained as a consultant for the final landscaping
plan for the creek area. Also, a path is proposed to run alongside the creek to
provide access to the creek environment as well as to a natural play area for the
children of the neighborhood.
This project will involve the construction of owner-occupied housing at costs
consistent with the City's affordable housing requirements. At least 9 of the 23
new homes will comply with the City Affordable Housing standards. The
applicant's have indicated that potentially as many as 19 of the homes will
ultimately qualify under the City's program. A minimum of eight homes must be
affordable in order to allow for the requested density of 24 lots.
The applicants have addressed all applicable criteria for approval in their
application. All public facilities are available to serve the property, including City
water, sewer, electric and urban storm drainage. Traffic generated by the proposal
will deposit onto Oak Street and Patterson Street. Oak Street is a designated
collector street with a designated capacity of 3000 vehicles trips per day, while
Patterson Street is classified as a residential lane with a capacity of 800 vehicle
trips per day. Both streets according to City traffic count data have adequate
capacity to accommodate the additional trips added by the proposed development.
Pedestrian Walkways --
The applicant's have indicated that a pathway will be installed along the creek
area. This has not been shown on the outline plan nor has any details regarding
what type of surface (i.e., concrete, gravel, etc) will be used. This information will
need to be submitted at the time of Final Plan approval. It is Staff's opinion that
PA93-094 Ashland Planning Department — Staff Report
Poplar Place.Assoc. & RVDC July 13, 1993
Page 2
. 35
an additional pedestrian easement should be required between lots 17 and 18
along the existing sewer line easement. This would provide for a more direct
route from the Poplar Place subdivision out to Oak Street, rather than making
pedestrians take the more circuitous route down Patterson Street, around Crispin
Street and out to Oak Street.
The key to providing opportunities to walk within the City rests upon making
these routes not only safe but convenient. Without the provision of the above
recommended easement, the travel distance for a pedestrian going from point A
(Poplar Place) to point B (Oak Street) would be increased by a minimum of 300
feet..
Common Driveways --
Staff commends the applicant for incorporating the use of common driveways
throughout the development. This will help to reduce the visual impact of garages
along the street by focusing on the relationship between the home's architecture
and street. There a few other areas within the development that Staff would like
to work with the applicant to explore the use of common access easements. This
is a minor issue which we believe could be deferred to Final Plan approval.
III. Procedural - Required Burden of Proof
The criteria for approval of Outline plan approval are outlined in Chapter 18.88
and are as follows:
a) That the development meets all applicable ordinance requirements of the City of
Ashland.
b) That adequate key City facilities can be provided including water, sewer, paved
access to and through the development, electricity, urban storm drainage, police and
fire protection and adequate transportation; and that the development will not cause
a City facility to operate beyond capacity.
c) That the existing and natural features of the land; such as wetlands, floodplain
corridors, ponds, large trees, rock outcroppings, etc., have been identified in the plan
of the development and significant features have been included in the open space,
common areas, and unbuildable areas.
d) That the development of the land will not prevent adjacent land from being
developed for the uses shown in the Comprehensive Plan
e) That there are adequate provisions for the maintenance of open space and
PA93-094 Ashland Planning Department -- Staff Report
Poplar Place Assoc. & RVDC July 13, 1993
Page 3
common areas, if required or provided, and that if developments are done in phases
that the early phases have the same or higher ratio of amenities as proposed in the
entire project.
}j That the proposed density meets the base and bonus density standards
established under.this Chapter.
IV. Conclusions and Recommendations
Overall Staff believes that the proposal complies with all City criteria for approval
and recommends approval of the application with the attached conditions:
1) That all proposals of the applicant be conditions of approval unless
otherwise modified here.
2) That full engineering and construction plans for the street improvements
be provided at the time of final plan approval for each phase.
3) That all requirements of the Ashland Fire Department including hydrant
placement be met and addressed at the time of Final Plan approval for each
phase.
4) Provide all necessary easements as required by City Departments prior to the
signature of the final survey plat.
5) That the Final Plan include a planting strip/parkrow, four to five feet in
width, along all street frontages between the curb and sidewalk.
6) That a public utility easement be granted along the street frontages of all
lots to allow for the construction of a sidewalk. Sidewalks to be installed prior to
the issuance of a certificate of occupancy for each residence.
7) That one street tree, 8' - 10' in height, be installed per 30 feet of street
frontage for each lot prior to the issuance of a certificate of occupancy.
8) That a size and species specific landscaping plan for the common open space
area be submitted at the time of Final Plan approval.
9) That the applicant enter into an agreement with the City of Ashland which
. guarantees that 35 percent of the units, 8 homes, comply with the affordability
standards adopted by the Ashland City Council.
PA93-094 Ashland Planning Department -- Staff Report
Poplar Place Assoc. & RVDC July 13, 1993
Page 4
3-7
10) That setbacks along the perimeter of the project site comply with the yard
requirements of the R-1 Zone.
11) That a minimum five foot wide public pedestrian easement be provided
from Poplar Place to Crispin Street, between lots 17 and 18. A detail of the
improvement of this pathway and the pathway along the creek to be provided at
the time of Final Plan approval.
12) That the primary orientation (front of the house) of the home to be
constructed on lot 14 be towards Oak Street.
13) That all lots have a private yard a minimum of 600 square feet in area with
a minimum dimension of 20 feet.
14) That the Division of State Lands approve the applicant's proposal for the
area surrounding the identified wetland at the northeast corner of the property.
Written authorization to be provided to the City of Ashland prior to the signature
of the Final survey plat.
PA93-094 Ashland Planning Department -- Staff Report
Poplar Place Assoc. & RVDC July 13, 1993
Page 5
38
JUG 1993
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JLL s ; 1?93 DIVISION OF
STATE LANDS
July 9 , 1993 STATE LAND BOARD
BARBARA ROBERTS
Govemor
PHIL KEISLING
Larry Medinger Secretary of State
Medinger Sims Construction Company, Inc .
P.O . Box 702 JIM HILL
State Trey-surer
Ashland, OR 97520
Dear Larry:
Thank you for sending the vegetation survey report
conducted by Richard Brock for the Struve Subdivision.
While it is not an actual wetland determination, it gives
me enough information to be comfortable that the 30 foot
easement along the creek and the wider lobe at the
northeast corner is sufficient to include any
jurisdictional waterway or wetland. No state removal-fill
permit will be required for site development according to
the plan as long as there is less than 50 cubic yards of
fill within the creek banks for the Crispin Street
crossing.
Thank you for your care with the design of the development .
Sincerely,
Janet_ C . Morlan
Wetlands Program
JCM/dsh
jan: 808
cc : ity of Ashland Planning Department
775.Summer Street NE
Salem,OR 97310-1337
(503) 378-3805
`/ FAX (503) 378-4844
ASHLAND STREET TREE COMMISSION
SITE REVIEW
Applicant P0 /ar lueP SSo[ If Date J�fy / 73
` —�
Address SIrv;✓e S��G�'v,' ,b� Commercial Residential_
Proposed Action:
Recommendation:
. ,:�7�i� Cti'"Yv .1�� /.�:".l2.Ul.--� ✓ � .��L'sr✓ii.L r.L/
J
Street Tree Commission Representative ` Date
Follow-up:
■
SMS
CONSTRUCTION COMPANY, INC.
June 16, 1993
John McLaughlin
City of Ashland
Planning Department
20 E. Main Street
Ashland, OR 97520
RE: Struve Subdivision
Dear Mac:
Janet Morlan of the State Division of Lands suggested
we call BWR Associates to inspect the proposed Struve
Subdivision land concerning the Jessica Creek area. BWR
Associates in turn referred us to their plant specialist,
Richard Brock.
Following his investigation, Mr. Brock provided us with
the enclosed report. The only area of interest is at the
Northeast corner of the property which is already designated
as common open space on our plans.
Please call me if you have any questions.
Sincerely,
Larry edinge
P.O. &» 702, AaI land, Or. 975 'D
20 l Telephone: (503) .482-,3961
Richard Brock
881 East Main St . JUN 2 1 7933
Ashland OR .97520
June 19, 1993
Medinger Sims Construction Company Inc.
P .O. Box 702
Ashland OR 97520
Summaiy of Vegetation Analysis at Struve Subdivision Site
The Struve Subdivision Site includes a thin strip of low terrain
that channels water during winter and early spring. The plant
community in this strip is made up mostly pf naturalized grasses
Including meadow fescue, brome -and kentucky bluegrass, with a 10%
cover of native and naturalized shrubs . A reconnaisance vegetation
analysis was performed to determine whether the plant community in
this strip is hydrophyllic. The results indicate that the largest
portion (segment #1) is not a hydrophyllic .community while a small
segment at the northeast corner (segment 02 ) is hydrophyllic
(dominated by cattail and field mint ) .
aw, r�
1
DATA FORM
ROUTINE ONSITE DETERMINATION METHODI
Date: 6 14
Field Invesigator(s,: 0R County: - ck—`o
Project/Site: ' ° 13
Applicant/Owner:P el Plc"� `meson« s Plant Community #/Name:
Note-- - ---- - -- -- ---- -- - - -- - - -- - - - - - - -- - - - - - - - - -- - - - - -- -
If a more detailed site description is necessary, use the back of data form or a field notebook '
Do normal environmental conditions exist at the plant community?
Yes X No_(If no,explain on back)
Has the vegetation,soils, and/or hydrology been significantly disturbed?
Yes_No K _(it yes,explain on back)
- - - - - - - - - - -`- - - - - - - - - -
Indicator VEGETATION Indicator
Dominant Plant Species Status Stratum Dominant Plant Species Status Stratum
11.
2 (2oi., Q;socs,�Q4 FA-CV 51..�.b 12.
3 5.,1�x scams\<.t FAC"/ gl. b 13.
4. C ata� s lwevta NI sl.'6 14.
5. r� 15.
6. F�sltica P.•. .s;s (=/.CV I+*r6 16.
7. 18.
10. 20.
—
Percent of dominant species that are OBL, FACK and/or FAC I f`7
,-Is ilia hydrophytic vegetation criterion met? Yes—No_X_ S k ((, f
Rationale: T {�} S ( i 9 { f`
SOILS
Series phase: ----Subgroup:2
Is the soil on the hydric soils list? Yes— No__ Undetermined_
Is the soil a Hislosol? Yes__ No—Hislic opipedon present? Yes— No
Is the soil: Mottled? Yes_ No_Gleyed? Yes_ No
Matrix Color: Mottle Colors:
Other hydric soil indicators:-- —---
Is the hydric soil criterion mot? Yes— No— -
Rationale:
HYDROLOGY
Is the ground surface inundated? Yes_ No_ Surface water depth:
Is the soil saturated? Yes_ No
Depth to tree-standing water in pit/soil probe hole:
List other field evidence of surface inundation or soil saturation.
Is the wetland hydrology criterion met? yes_ No_
Rationale: --
JURISDICT10NAL DETERMINATION AND RATIONALE
Is the plant community a wetland? Yes_ No
Rationale for jurisdictional decision:
1 This data form can be used for the Hydric Soil Assessment Procodure and the Plant Community
Assessment Procedure.
2 Class6--ation according to"Soil Taxonomy."
B-2 K5
DATA FORM ;
ROUTINE ONSITE DETERMINATION METHOD'
Q t.�A Q.., L Date: 6--IN-r+3
Field Investigator(s): �.c S-1�1 _
Project/She: to Pl ,-� � SZ•rave s_b JI+.>.� Stale: 02 County: —�-
Proje /She:
Applicant/Owner: Pal Plant Community #/Name:
Note: If a more detailed site description is necessary, use the back of data form or a field notebook_ - - - -
-- - - -- -- -- -- - - -- -- - - - - -- -- - - - -
Do normal environmental conditions exist at the plant community?
Yes Zc_No_(If no,explain on back)
Has the vegetation,soils, and/or hydrology been significantly disturbed?
Yes_No X (It yes,explain on back)
- - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
VEGETATION Indicator
ndicator
Dominant Plant Species Status Stratum Dominant Plant Species Status Stratum
1. T7P1^� tai {a;, cg am -- 11.
2. Ma �1 ° arW i.s FI.t 12.
3. 13.
4 14.
5. 15.
6. 16,
7 17.
8. 18.
9. -- 19.
10. — 20.
Percent of dominant species that are OBL, FACW, and/or FAC In 'T
"Is the hydrophytic vegetation criterion met? Yes K No T
Rationale: �s'T' ap¢c"< mess--`t -A all d u AC
SOILS
Series/phase: Subgroup:2
Is the soil on the hydric soils list? yes_ No_ Undetermined
Is the soil a Histosol? Yes No_Histic epipodon present? Yes_ No
Is the soil: Mottled? Yes_ No_GleyedT Yes_ No_
Matrix Color: Mottle Colors:
Other hydric soil indicators:--
Is the hydric soil criterion met? Yes_ No_
Rationale:
HYDROLOGY
Is the ground surface Inundated? Yes_ No_ Surface water depth:
Is the soil saturated? Yes_ No_
Depth to free-standing water in pit/soil probe hole:
List other field evidence of surface Inundation or soil saturation.
Is the wetland hydrology criterion mot? Yes— No
Rationale: --
JURISDICTIONAL DETERMINATION AND RATIONALE.
Is the plant community a wetland? Yes_ No_
Rationale for jurisdictional decision:
1 This data form can be used for tho Hydric Soil Assessment Procedure and the Plant Community
Assessment Procedure.
2 Classification according to*Soil Taxonomy.-
B-2 ��
June 12, 1993
City of Ashland
Dana S. Bayuk Planning Exhibit
603 Oak Street
PA#
Ashland, Oregon 97520 o„E _
Re: Review of Struve Planned Unit Development Outline Plan, Planning Action 93-094
To the Ashland City Counsel:
I have prepared this letter to provide my opinion regarding the proposed Struve Planned Unit
Development Outline Plan (the Plan). Due to my work schedule 1 am unable to attend the July 13,
1993 City Council meeting to provide testimony. Please accept this letter in lieu of testimony at the
meeting.
My opinion is based on the following:
• Review of information available in the City of Ashland (the City) Planning
Department file for the development on June 25, 199-3
• The Criteria for Outline Plan Approval.
• An informational meeting held by the applicants on June 24, 1993.
Following review and consideration of the Plan and the approval criteria. I recommend the City
Counsel not approve the Plan. The development does not apear to meet numerous City ordinance
requirements.
Specific portions of the applicable ordinances, including text, are referenced below followed by
comment as to why the Plan does not meet the ordinance. Information items contained in the Plan
package date stamped by the City on June 1 1, 1993 are referenced as appropriate.
CHAPTER 18.20
Section 18 20.020 - Permitted Uses
Item H.2.
The manufactured home shall be multi-sectional, no less than 28 feet in width, and have a
minimum enclosed floor area of 1,000 square feet (ft2).
Comment
Page 2 of the Plan indicates that homes will range in size from 864 ft'-to 1,200 ft'-.
Section 18.20.040 - General Regulations
'A
"l
Letter to the City Council
July 12, 1993
Page 2
Item B.
Minimum lot width:
Interior lots 50 feet
Corner lots 60 feet
Comment
Interior lots number 1, 9, 10, and 12 have widths less than 50 feet. Corner lots I 1 and 14 have
widths less than 60 feet(see Exhibit A of the Plan package).
Item C.
Lot Depth: All lots shall have a minimum depth of 80 feet, and a maximum depth of 150 feet . . .
Comment
The depths of lots 22 and 23 are less than 80 feet (see Exhibit A of the Plan package).
CHAPTER 18.80
Section 18.80.020 - Design Standards
Item B.4.
Alignment. All streets as far as is practical shall be in alignment with the existing streets by
continuation of the center lines thereof. The staggering of. . .
Comment
The Plan proposes a new street (Crispin) that will take off of an existing street(Patterson) to the
north then turn west and tie into Oak Street. Crispin, as shown on Exhibit A of the Plan package,
is not aligned with Patterson Street. To be consistent with Item B.4. above the Plan should
recommend that Patterson, the existing street, be extended to Oak Street.
Item B.9.
Access to subdivision. All.major means of access to a subdivision or major partition shall be from
existing streets fully improved . . .
Comment
The Plan proposes to construct a new street that will connect the development with Oak'Street.
The major means to access the development will then be from Oak Street. Extending Patterson
Street to Oak Street would be consistent with both Item B.4. and Item B.9.
Letter to the City Council
July 12, 1993
Pape 3
Item D.2.
Access. Each lot shall abut upon a street, other than an alley,for a width of at least 40 feet. . . . In
no case shall a lot abut a street for width of less than 25 feet.
Comment
As shown on Exhibit A the Plan submittal, lot 6 abuts 21 feet of the proposed Crispin Street.
Section 18.80.030
Item A.I.
Creation of streets. The creation of a street shall be in conformance with requirements for
subdivision except that the Planning commission shall approve the creation of a street to be
established by deed without full compliance with the regulations applicable to subdivisions when
any of the following conditions exist:
a. The establishment of a street is initiated by the City Council and is declared essential
for the purpose of general traffic circulation and the partitioning of land is an
incidental effect rather than the primary objective of the street.
b. The tract in which the street is to be dedicated is an isolated ownership of I acre or
less.
Comment
Neither Condition a. or Condition b. apply to the Struve Planned Unit Development. In addition. I
would maintain that, rather than being an incidental effect, the primary purpose in constructing
Crispin Street is to provide access to Lots 2 through 10 and Lots 18 through 21.
CHAPTER 18.88
Section 18.88.030
Item A.3.
Contents . The contents for an outline plan shall be as follows:
b. The proposed land uses and approximate location of the existing buildings to be retained,
the proposed structures on the site, . . ., and all buildings within 160 feet of the site
boundaries.
Comment
The occupied residence at 603 Oak Street is not shown on Exhibit B of the Plan package. This is a
significant omission as 603 Oak Street is situated directly across the street from the proposed
.intersection of Crispin Street and Oak Street.
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Letter to the City Council
July 12, 1993
Page 4
ADDITIONAL COMMENTS
In addition to evaluating the Plan against requirements of City ordinances, I have prepared a list of
general and specific comments. These comments emphasize items contained in the Plan and the
Struve Planned Unit Development Finding of Fact (Finding of Fact) and makes recommendations
for modifying the Plan. Each Plan or Finding of Fact item is summarized or reiterated and
followed by a comment.
The Plan and Finding of Fact provided by the developers are inadequate and do not meet the intent
of the planning application. Most of the information provided in the Finding of Fact are copied
from the Plan and are not supported by evidence. The applicant primarily relies on inference,
catch-phrases, and opinion tojustify conceptual plans. Some of the information is contradictory,
most is unsubstantiated. Examples include, but are not limited to, the following:
• Scattered through the Finding of Fact are contradictory references to.lessica Creek
to the effect that the development will,
maintain, protect, preserve. enhance. and appropriately landscape the streamhed
ecology and/or creek area of Jessica Creek.
trees and shrubs will be planted "where appropriate" to shade Jessica Creek and
"maintain water temperatures" and eventually provide "a mature tree cover".
All hard surfaces will drain to Jessica Creek, in addition, flows will be increased
from irrigation water applied to the common open space along the creek
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"We will not be changing the creek cross-section, other than to actually increase the
water carriage capacity, if necessary, in any area of the creekbed`.
• The residential nature of the development precludes pollution problems.
Comment
Jessica Creek flows through an open grassy area and currently supports a biological community of
plants, birds, and amphibians. Typically flows are low. With the exception of what appears to be
a shrub-like willow, there does not appear to be shrubs or trees along the alignment of the creek.
Given the description of the applicant's conceptual plan for the creek, 1 would consider the
conceptual plans for Jessica Creek a landscaping project emphasizing"improving the visual
aspects of Jessica Creek and altering the channel to accommodate projected stomiwater events.
Note that urban stormwater run-off is considered a non-point source of pollution. In the future, in
addition to the treatment plant, potential stonmwater impacts should he considered as part of the
- overall strategy of maintaining the water quality of Bear Creek.
Item c., page 2 of the Plan
"Automobile traffic will access the development via Oak Street on the West and Patterson Street on
the south".
Letter to the City Council
July 12, 1993
Page 5
Comment
The Plan and Finding of Fact provide little if any consideration to residents of Oak Street. Given
the proposed layout of streets in the development, primary access will be from Oak Street. In
comparison, very little traffic will access the site from Patterson Street. This comment is provided
based on the following:
• The west side of the site borders Oak Street.
• The proposed Crispin Street directly connects the site to Oak Street making access
from the west shorter and more convenient than a southern approach.
• Oak Street provides a more direct route to downtown.
The increase in traffic along Oak Street will also include vehicles from the Poplar Place subdivision
which will utilize the proposed Crispin Street for the reasons listed above.
The proposed intersection of Crispin Street with Oak Street is directly in front of 603 Oak Street.
The increase in traffic during the day and night in front of our house would be unacceptable.
Requiring the developers to modify the Plan to include the extension of Patterson Street is
mandatory for the following reasons:
• As noted above. constructing Crispin Street is inconsistent with City ordinances
(see comments under Section 18.80.020 and Section 18.80.030 above).
• An extension of Patterson Street would be consistent with,City ordinances. West
of Oak Street the intersection would front an undeveloped lot. or the Meadowbrook
subdivision. consisting of residences constructed below the level of Oak Street.
'rhe Oak Street fill slope would serve as a noise and visual barrier for these houses.
The Plan and Finding of Fact provide conflicting information regarding a Patterson Street
extension. On Page 3 of the Plan Patterson Street is described as a "future collector On Page 8
of the Finding of Fact the applicant indicates that "a small strip of land originally deeded to the City
in 1985 for an extension of Patterson Street" exists. The Patterson Street extension "will not
occur and we will apply for vacation of this strip of land'.
Western access to the development should be from a Patterson Street extension. An alternative
approach to the proposed Crispin Street intersection would be to extend Patterson Street and design
a cul-de-sac on Crispin Street in the area of Lots 18 and 19. There appears to be adequate space to
shift Lots 14. 16, and 17 north adjacent to the southern property line of Lot 13, and provide for
sound and visual screens to houses'situated along the southern side of a Patterson Street extension.
This recommendation would reduce the size of the development by three lots(from 24 to 21 lots).
Lot 15 due to the extension of Patterson Street, and Lots I8 and 19 for construction of the cul-de-
sac. However, the principal design considerations of the development would be maintained, and
adverse impacts to residences along Oak Street would be reduced.
Letter to the City Council
July 12, 1993
Page 6
Item i., page 7 of the Plan
"The development will consist of one- and two- story homes . . . The topography of the project
site is sloping to the East with good views of the mountains surrounding the valley, including
Grizzly Peak and the Siskiyous. Homes will be arranged and designed keeping existing views in
mind. Single-story homes will be constructed along Patterson to help preserve the Patterson Street
neighbor's view".
Comment
I agree that the general area provides good views to the east, for residents currently living on Oak
Street, as well as for those persons that will eventually move into the proposed development. 1
understand the applicant's statement under this item to be a commitment to construct single-story
homes on lots where two-story homes could potentially impact views on Oak Street and Patterson
Street. At a minimum, single-story construction should occur on Lots 1, 2, 14, 16, and 17(1 have
not included Lot 15 which will be eliminated by a Patterson Street extension).
Item k., uaoe 8 of the Plan
"At least 9(37.5%), and as many as 19, of the homes are planned to be affordable by households
qualifying under the City of Ashland's affordable housing guidelines, thereby qualifying for 35
bonus points. Deed restrictions will be implemented limiting resale of a minimum on nine of the
homes (37%) to those whose.income qualifies under the City of Ashland Affordable Housing
Guidelines".
Comment
The text of the applicants statement under this item should be revised as follows. "Deed
restrictions will be implemented limiting resale of a R;in:..,...., on nine ^' lie homes f ;q ) these
each of these homes to those whose income qualifies under the City of Ashland Affordable
Housing Guidelines".
Item k.5.,page I 1 of the Plan
"We wish to begin home construction in the Fall of 1993 with services construction occurring at
the same time".
Comment
During the fall of the year in southern Oregon there is the potential that construction would occur
during periods of heavy precipitation. I would recommend that construction occur during early
Fall, late spring, or in the summer to minimize prolonging each phase of construction and the
associated inconveniences to local residents.
.Sa
Letter to the City Counci I
July 12, 1993
Page 7
1 appreciate the opportunity to provide my opinions to the City Council with regard the Struve
Planned Unit Development. I regret not being able to provide my comments in person. l anticipate
that the applicant and the City will review, consider fully, and respond to each of my comments. I
would be available to meet with the applicant and City personnel to further discuss the Plan and
Finding of Fact,and/or additional,available information. I appreciate the City Council's and the
applicant's attention to this matter.
Respectfully Submitted,
Dana S. Bayuk
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STRUVE PLANNED UNIT DEVELOPHEN
OUTLINE PLAN
POPLAR PLACE ASSOCIATES - ROGUE VALLEY COMMUNITY
DEVELOPMENT CORPORATION. ! CO-APPACANT5
Application for Outline Plan approval of a planned
unit development to be located between Patterson Street
and Jessica Lane is made under Chapter 18 .88.030 of the
Ashland Municipal Code.
In compliance with the City of Ashland Performance
Standards Option , the following infnr'oaLion pertains to
the Outline Plan , beginning with Section A3a :
a . n topographic map showing cuntour intervals of
five feet .
Topographic contours at five feet are indicated
on the enclosed plot plan (Exhibit A) .
IS. Fhe proposed land uses and appromimate locations of the anial:ing buildings to be retained . the
Lroposed stt:uctures on the site, the proposed and
emistinq praperty lines and easements on the site,
and enistin(j
arexter than six inches in diameter measured at
breast height on the properties adjacent to the
Site , and all buildings within 160 feet of the wite
The project is in an area zoned R1-5P and will,
be a single family residential development of 23 new
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homes and one existing home and garage on 4 .002
acres. The homes will vary in size from 861 to 1200
square feet and will consist of two- and three-
bedrooms .
Struve Subdivision fronts on Oak Street to the
West. Poplar Place Subdivision , consisting of
mingle family dwellings , is on the South side of the
property and single family homes are located to the
North on Jessica Lane. Single family homes are also
|ochted to the East on Carol 2treeL'
See Exhibit A for information regarding
existing buildings or structures to he retained or
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removed , and enisting and proposed property links
and easements.
See the viciniA map (Exhihit B) for the
iocations DI ail buildings within 160 feet of the
site boundaries and the locations of several large
trees adjacpnt to the site .
c. The iocations of all proposed thoroughfares,
walkwa s and parking facilities.-
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Automobile traffic will access the develnpmenL
via Oak Street on the West and Patterson Street on
Lhe 3outh�
Struve Outlinc Plan Page - 2
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Oak Street is designated as a collector in the
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City transportation plan and is fully improved to a
width of 39.6 feet with curbs and storm drains.
sidewalk will be installed along the Oak Street
frontage at the time of home construction .
Patterson Street is two blocks from Hersey
Street, a future collector.
There will be a pedestrian pathway in The
common open area alongside Jessica Creek that will
connect Poplar Place Subdivision to the South with
the Crispin Street creek crossing . A path
connection to Jessica Lane through the Jessica
Lane playground will be proposed 16 the Jessica Lane
Homeowner ' s 9ssociation .
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play roun&, open spaces and trails.
Jessica Creek , a small seasona1 creek fed by
intermittent underground springs and stprmwater,
flows Northeasterly from Poplar Place Subdivision
through this property to where it enters the Jessica
Lane common open space. (See Exhibit A. ) This
stream will be preserved and protected by the
coMmon areas designed along it . The creek area
will provide a sense of open space within the
. Struve Uutlinm Plan Page - 3
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development and a lengthening of sight lines between
homes and st,seis, a natural play area for the
children of the neighborhood , and a place for
walking and enjoying the creekside environment.
e. Public or private utilities.011 city utilities are available to service the
needs of Struve Subdivision .
There is an existing irrigation system along
Dak Street at the high point of the property that
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predaLes ths Talent Irrigation District. It wi\ l be
Preserve� and its water used to irrigate Li`e
common open space . There are also P,U ,E. ' s in place
for the main sewage line and a trunk to Poplar Place
Subdivision that crosses these properLies. The new
, ioL property lines of this subdivision have been
designed so that these P .U,E. ' s are not in building
e/ee\opos ,
Dennis Barndts of the City Utilities Department
has informec vs that water is available from
Patterson Street with an average �pressure of 160
pound ; most cities average 6U to 80 pounds of
pressure .
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5truvc Uutline Plan Page
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Sewage disposa1 . wi] l be provided by Yhe
existing sewer main line that runs from Patterson
Street to Oak Street.
Don Paul of the Fire Department is very
satisfied with our street layout and the fact that
it provides unhindered access for emergency
vehicles . Water flow is satisfactory at all present
and future fire hydrants .
Peter Lovrnvich, Electric Operations
Superintendent has stated that electricity 'M-1
available to this subdivision ..
Urban storm runoff will drain into Jessica
Creek and then to the storm drain located
approximately 140 feet Northeast of our property .
f . General areas of cuts and fills .
Cuts and fill are minima} because the street is
designed to move with the contours of the land .
g . The location of natural features such as rock.
'outcroppings, marshes, wooded areas, and isolated
preservable trees.
The only significant natural feature is Jessica
Creek , a wide, grassy low area which seasonally is
active . It supports several trees and a cattail.
area about 30 feet wide by 85 feet long at the
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Northeast e;iremity of the property adjacent to the
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Jessica Lane common open space. The creek area is
to be preserved and enhanced by including it in
the common open space as was don? with Poplar Place
Subdivision to the South and Jessica Lane to the
North.
There are several large trees of unknown
variety around the e:isting house fronting on .Oak
Street . These will be preserved and incorporated
into a large lot that will remain with the existing
house.
h. The location and direction of all watorc-3urses and areas subject to flooding ,
Jessica Creek flows from South to Northeast ;
Mere are no areas subject Lc flooding as the wide
t
s ream area far exceeds in cross-section the culvsrt
outpots upstream plus rainfall runoff from hard
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surfaces in Struve Subdivision itself . The Crispin
Street crossing culvert will be sized by our
engineers in compliance with city specifications for
storm runoff . ^
i . On Ints which ar`e
family dwellings , buildinh enV2l0P2S shall be
included on the outline plan which show the area and
Struve Outline plan Page - b
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manimum height of impruvements, including solar-
access and view protection where required .
The development will consist of one- and two-
story homes varying from 864 to 1200 square feet.
Homes will be built using good solar orientation as
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much as possible . Jnlar access is provided by
building envelopes si*il/ar to those used in our
Poplar Place Subdivision .
The topography of the project site is sloping
to the Fast with good views of the mountains
surrounding the valley , including Grizzly Peak and
the Siskiyous . Homes will be arranged and designed
keeping existing views in mind . Sing1e-story homes
will be constructed along Patterson to help preserve
the Patierson SLreet nei?hbor' s viuws �
j . Elevation of , typical proposed structures. Th(elevation shuuld be to scale and should include th(-_�
approximate dimensions of the proposed structures
and all attached exterior hardware for heatinq and
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Please see Exhibit C for elevations.
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City sLalf has expressed a question regarding
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the configuration of building enVeiopes for Into 6 ,
� 18, 19, 20 & 22 in relationship to the design of the
Struve Outline Plan Pyge - 7
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homes to be built on those lots. The homes will be
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of an L-shape or whatever other design may be
appropriKe for that particular building envelop=.
~ Because these are single family residential
dwellings, the question regarding exterior hardware
is not applicable .
k . A written statement which will contain an
explanation of
l . The character of the proposed development
A the manner in which it has been designed to
take advantage of the Performance Standards
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Concept.
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At least 9 ( 37 " 5% ) , and as Many as 17 , of the
homes are planned to be affordable by households
qoa1ifying under the City of Ashland ' s affordab1e
housing guid^elines , thereby qualifying for 35 bonus
points . Deed restrictions wili be implemented
limiting resale of a minimum of nine of the homes
(37% ) to those whose income qualifies under the City
of Ashland Affordable Housing Guidelines.
Rogue Valley Community Development Corporation
(CVCDC) is planning to arrange fo/- construction of
.at least nine hnmes on Lots 2 through 10 and Lot 21 .
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by buying down the purchase price with grant monies,
S�ru:e Outline Plan Page - G
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RVCDC will subsidize the purchase of homes for
buyers who earn up to 80% of the Jackson County
median income, but the buyer must qualify for
the mortgage under the usual credit guidelines,
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Habitat for Humanity may build their first
Ashland home here in 1974.
Common open area of 7 . 5% provides an additional
2. 5 bonus points.
Multiplying the parent density of 4. 5 new homes
per acre by the acreage (4.002) equals 18.009 homes.
Muitiplving l8.009 homes by the total number of
earned density bonus points (37. 5) equals an
additional 6.753 homes, thereby qualifying us for . a
total of 24 .762 homes . We are applying for 24
homes.
The development agrees in every respect with
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the zoning restrictions as to density and "se . The
perimeter of the development observes all parent
zone setbacks for sidevards and rearyards.
The Struve Subdivision also agrees with the
spirit of the Ordinance and guide lines defining
Planned Unit Developments. It provides reasonably
priced hrosing which will be built using good solar
Struve Outline Pl an Page 9
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orientation to achieve energy savings wherever-
possible .
2. The proposed manner of financing .
Each homebyyer will arrange for Private
financing . Some State and Federal subsidized
and/or guaranLeed *mortgage programs may be
ussd . Also, as mentioned in Section k1 above, RVCDC
will subsidize the purchase of 10 of the homes and
Habitats for Humanity may he involved with one lot.
The, present ownership
within the
Presently the land is under contract of
purchase bY the applicants.
A . The method proposed to maintain common open
areas , buildings and Private thoroughfares .
Common cpen areas wilL be maintained through a
Homeowner ' s Association . with initial funding
obtained through a fee charged Lu each new homeowner
at closing. Association activities will he
maintained through a month]y homeowner s fee
collected by the Association a rreasurer . The
Uewelopers will be Participating members of the
Association for at least one vear or until their
financial interest in the projec1 has ended -
Struve Dut] ine Plan Page - l�
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whichever comes last - to assure a smooth startup of
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Association activities and to protect new
landscaping until it has a chancq to acclimatize to
its new environment .
One of the developers involved in this project
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has successfully initiated four similar Homeowner' s
Associatinns in Ashland and will use the same
organization structure to assure maintenance of
amenities and preservation of landscaping materials.
There are no common buildings ; maintenance Of
the residences and private thoroughfares are the
responsibility of the individual homeowners.
J. The proposed time schedule of the development.
We wish to begin home construction in the
Fall of 199J with services construction
nccuring at the name time. All homes should be
conpLeteb b, the end of 1V96 �
Current plans are to construct services in. two
phases . [he first phase would include the widening
and full improvement of Patterson Street. Also at
that time, sewer and electrical services would he
connected Vo the Oak Street frontage ( water service
is already in place in each Oak Street Aronting
Lot) . lhis would create five marketable Lots on
Sti-uve Outline Plan Paqe - I
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Patterson street and three marketable lots on Oak
Street as well as :the existing home 'and it' s lot.
When these lots are sold , the second phase would
take place *ith' uonstruction nl the remaining
services on Crispin Street and development of the
remaining lots ,
6. The findings of the -applicant showing that the develogmen , meets the criteria set forth in
the Ordinance and the Ashland Comprehensive
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Please see the attached Findings of Fact.
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Struve Oetiiye Plan Page 12
STKUVE PLANNED UNIl DEVELOpMENl
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FINDINGS OF FACT
POPLAR PLACE ASSOCIATES - ROGUE VALLEY COMMUNITY
DEVELOPMENT CORPORATION - CO-APPLICANTS
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In response to item 18.88.030 Procedure for
Approva1 , the fpi \uwing response is provided e to
statement A31,6:
the fi"dincls-of-the applicant shuwing that the
development meets the criteria Ulydirianca and the Ashland Comprehensive Plan :
se't forth in this
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ORDINANCE COMPLIANCE: ! he attached
Description , Section A3a througlh k provide all
informatibn regarbing compliance.
Comprehensive Plan Compliance: In regard
to specific items of the Comprehensive Plan ,
Chap�er l? kesnurnps, Policy 20,
states ,Where possible, utilize water-related
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areas for visual relief , »ockets of wildlife
habitat , landscaping amenities, natural site
design elements, recreational us es, hike Oaths,
and pedestrian and jogging trails" . The creek
area provides the attractive components of
water for visual satisfaction along with
maiotaininQ the streamhed ecology . Trees and
shrubs will he planted where appropriate to
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provide shade to the creek and to maintain the
natural water- temperature. The path
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alongside the creek will provide access to the
creek environment and will provide a natural
- plAy area for the children of the neighborhood .
Rick Landt , an environmental plahner and local
resident, will art as consultant in regard to
protection of the creek .
Chapter Vl , Hlhs�inllgoai , Policy 1h states
the need to "Allow a wide variation in site-
|milL housing iv,es through the use of the
City ' s Performance Standards Ordinance. The
use of attached housing , small lots and common
open spaces shall he used where rossibie to
develop more moderate cost housing and still
retain the quality of life consistent with
Ashland ' s character" . Relatively useless
siUe,ards will be minimized in order to provide
Larger rearyarUs anU\or common open space.
The 864 to 1200 square foot homes are designed
with small amounts of hall space and efficient
room sizes. The kiLchen\dioing\living room
areas are oi an open design whiuh, though
compact in size, gives a roomy feeling to the
Struve Findings Page - 2
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homes . Thus the 'home, can be of a relatively
small square footage and at the same time
'provide economical homes for the mnder'te
income buyer.
Przserving the creek provides
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common open space for the enjoyment n the
residonts ^
Housing goal Policy 3d3 continues with
" lncc!rporate bicycle and pedestrian traffic planning
in sireei design" . This project provides a
wa\kway along Jessica Creek which will eventually
connect with Harsev Street. These homes will be
relatively near to the CiLy core ; the path will
reduce auto traffic by encouraging residenLs to wa1k
or ride bikes to jobs or shopping . the shortcut
rrovided by this path will also enable children to
xisit their friends without the need for
L'ansoortation provided by the parents.
Policy 4c of the Unusing goal is concerned
with encouraging production of " low-income
units in Ashland when this can be done, in low-
iwpact, re\ atively small developments" . Our
project responds to that need by providing
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attractive, affordable homes in the $86,000 to
3Lru:e Findings Page - 3
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$115 ,000 price range. At 1east 9, and as many as
19, of the homes will be purchased by buyers who
will qualify under the Ashland Affordable Housing
Guidelines . Nine of the buyers will be making
their purchase through the F{VCDC buydrwn program and
Habitat for Humanity may he building their first
Ashland home in this development .
AesPhytic' Resources, Chapter VI / I , FoNcv
6 indicates ''Encourage the development of
Private common open space areas in new
residentia1 developments to olfset the demand
for additional Public parks , " This will be
accomplished by the landscaped common open
space Walkway alrny the creek �
Physical and Environmental Constraints, Chapter
18 .62.010k. issues are addressed as follows :
l . That the development will not cause damage, or hazard to persons or property ugon or adjacent tc,
the area of
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All service and home construction to take place
° within our own property lines with access via public
streets . Such activity Lo ,take place only during
hours permitted by City noise ordinances . The
residential nature of the development precludes
Struve Findings Page - 4
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generation of industrial waste or pollution
problems. '
2 . That the applicant has considered the potential hazar s that the development may create and
implemented reasonable measures to mitigate the
potential hy2ards caused by the development.
Construction Activity noise will be controlled
by confining such activity to within the hours
permitted by City ordinance .
0. That the applicant has taken ail reasonable,
environment.sLops to reduce the adverse impact on the
AlI healthy trees wili be retained . The creek
will be appropriately landscaped to eventually
prnvide a mature tree cover to protect summer water
temperatures .
A . That the development is in compliance with the reguirements of this chapter and all other
applicable City Ordinances and Codes .
All questions regarding the Outline Plan and
the Comprehensive Plan have been addressed .
Development Standards for Floodplain Corridor Lands, .
Chapter l8.62.0m.
Struve Findings Page - 5
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We will not be changing the creek cross-
section , other than to actually increase. the water-
carriage capability , if necessary , in any area of
the creekbed .
We are working in cooperation Janet Oorlan of
the Oregon State Lands Division and BWR Associates,
an environmental consulting firm.
As required by Chapter 18.88.030A4 of the
Procedure for Approval, the fnllowing Findings are
provided :
a ) Thal: the development meets all applicahic:ordinance requirements Of the City of .
The projeck is in compliance with all City
ordinances as indicated in the attached response ,
Sections Asa throu4h A3k3 . In addition , Lhe
development complies with City standards regarding
design , neighborhood cowpatibi1ity , landscaping and
energy efficiency,
b > That adeguate key City facilities can M.provided including water. sewer . paved arress to and
through the development , electricity . urban storm
drainaile , police and fire protection and vd2g=U.�
transportation ;
cause a City facility to operate beyond
capacity .
Struve Findings Paye
1 . Waters Dennis Barndts of the City
Utilities Department has informed us that water
is available from Patterson Street with an
average pressure of approximately 160 pounds ;
mos t cities average 60 to 80 pounds of
pressure. As suggested by Mr . 8arndts, a six
inch water line will be installed along Crispin
.Street from Patterson Street and will terminate
prior to entering the Oak Street line' The
reason for this is that the Oak Strpet line has
an average pressure of 60 pounds; the much
greater Patterson Street line pressure enterinu
the Oak Street line wnuld "cause damage to the
pipes ..
in addiiinn , there is an existing irri,�atinn
system along Oak Street at the high point of
the property that predates the Talent
Irrigation District. It will be preserved
and its water used to irrigate the. common open
space �
2. Sewer: Sewage disposal will be provided by
the existing sewer main line that runs from
Patterson Street to Oak Street.
7 Struve findi^gs Page _
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We will not be changing the creek cross-
section , other than to actually increase the water
carriage capability , if necessary , in any area of
the creekbed .
We are working in cooperation Janet Morian of
the Oregon State Lands Division and BWK Associates,
an environmental consulting firm.
As required by Chapter 18.88.030A4 of the
Procedure for Approval, the following Findings are
provided :
a) �
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ordinance requirements of the City of MshJand .
The project is in compliance with all City
ordinances as indicated in the attached response ,
Sections hAa Phrough AM5 . {n additicn , the
development complies with City standards regarding
design , neighborhood compaLibility , landscaping and
energy efficiency .
b ) that adeguate key Citv facilities can hu,
provided including water, sewer. paved access to and
through the development , electricity . urban utorm
drainape , police and fire protection and adeguate.
. transportation ; and that the developmenL will not
cause a Eitv facility to operate beyond,
capacity .
Struve Findiows Page - �
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I . Watern Dennis Barndts of the City
Utilities Department has informed us that water
.
is available from Patterson Street with an
average pressure of approximately 160 pounds;
most cities average 60 to 80 pounds of
pressure. As suggested by Mr. BarndLs, a six
inch water line will be installed along Crispin
Street from Patterson Street and will terminate
prior to entering the Oak Street line � The
reason for this is that the Oak Street line has
an average pressure of 60 pounds; the much
greater Patterson Street line pressure entering
the Oak Street line would cause damage to the
plpes.
in nddition , there is an existing irrigation
^ system along Oak Street at the high point of
the property that predates the Talent
lr/igation District. It will be preserved
and its water used to irrigate the common open
space .
2. Sewer: Sewage disposal will be provided by
the existing sewer main line that runs from
Patterson Street to Oak Street.
F 7
Struve Findings age -
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3 Paved access to and through the
. 9
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development: Crispin street will extend from
Patterson Street on We South to Oak Street on
the West . Crispin Street and the North side of
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the extension of Patters6n Street will he fully ^
improved to City standards.
Using City Planning Department specifications
to slow traffic , all intersection curb radii
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are 20 foot maximum.
[here �s a smal / strip uf ' Land original I /
deeded to the. Ci\y in 1985 for an extension of
Patterson Street . This extensioo wi ) l not
occur and we will apply for vacation of this
strip of land-
(Nth Cris|/io Street and the enLensioo of
Patterson Street are designed with Park
�ow/Plantiny Strips of between 5 feet and 6
,
feeL. These Park Rows will be planted with
appropriate street trees .
Sidewalks will be installed within t|`o public
utility easement.
There are V parking places availab}e on-
street , 2 more than are required .
Struve F|ndi^gs Page - 8
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4 . Electricity: Peter Lovrovich, Electric
Operatiohs Superintendent, has stated that
electricity is available to this development.
Lot 13 presently has above ground utilities;
this will be converted to underground and all
other lots will also be served by underground
uiilities.
,
5. Urban storm drainage; o) l hard surfaces
wi / l drain io Jessica Creek and then to the
storm drain located approximately 140 feet
Northeast of our property . The, Crispin Street
crossing culvert will be sized by our enDiheers
in compliance with city specificatirns.
There will be a pedestrian pathway in the
common open area alongside Jessica Creek that
wi| | co"mect Poplar Place Subdivision to the
South with the Crispin Street creek crossing .
A path connection to Jessica Lane through the
/ Jessica Lane playground will be proposed to the
Jessica Lane Homeowner ' s Association .
6 . Police and fire protection and adequate
transportation : This project is located within '
City limits and is readily accessiblp by
emergency services. Don Paul of the Fire
Struve Findings Page - 7
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Department is very satisfied with our street
layout and the fact that it provides unhindered
access for emergency vehicles. He is also
satisfied with the locations of the fire
hydrants in relationship to the residences .
7 . The development will not cause a City
facility to operate beyond capacity : As ^
discussed above. all City facilities are
,
capable of serving this development .
lhat the existinn and natural features of
ponds, lartle trees , rock outcroPpings . etc. , have
been identified in the plan of the deveJogment and
significant features have been included in the open
space , common areas, and uHb"jldahiP'
areas .
The only significant natural feature is Jessica
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a wide , grassy \ow area which seasopa1ly is
active' It supports several trees and a cattail
area about T0 feet wide by 85 feet long at the
Northeast emLremiLy of the property adjaceQ to the
Jessica Lane common open snace. The creek area is
to he preserved and enhanced by including it in the
common open space as was done with Poplar Place
SLru,e Findiovs Page
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Sobdivision to the South and Jessica Lane to the
North.
There are several large trees of unknown
variety around the existing house fronting on Oak
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Street . These will be preserved and incorporated
into a large lnL that will remain with the existing
house. Therc are also two . moderately sized trees
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located along Patterson Street : these wi ] l also be
preserved . '
^
d ) that Eho development of the land will ndt
prevent adjacent land from beinq developed for the
uses shown in the, Comprehonsive "
Plan .
Zoning for this property is R1-5P. Single
family homes are located ,on all Aides , making this
deve]npmeot compatible with the neighborhood . All
land adjacent [o this project hds been developed .
e ) Ihat there are adecluate provisions for the maintenance of open space and common areas , if
done in phases that the early phases have the same
or hit4her ratio of amenities as proposed in th(.-,
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entire-lorniect.
Common open areas will be maintained through a
Homeowner ' s Association , with initial funding
Stru,e Findinns Page - 11
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obtained through a fee charged to each new homeowner
at closing . Association activities will be
maintained through a monthly homeowner ' s fee
collected by the Association ' s Treasurer . The
developers will he participating members of the
Association for at least one year or until their
.
financial interest in the prnject has ended -
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whichever comes last - to assure a smooth startup of
Association activities and to protect new
l,-ndscaping until it has p chaoce to acc\imatize to
new environment .
One of the developers involved in this project
has successfully initiated fm/r similar homeowner ' s
Associations in Ashland and will use the same
organization sLrucLure to assure maintenance of
amenities and preservation of ] andscaping materials.
Although the project may be substantially
completed in two phases, the common open space will
be cnmplete6 in the first phase.
f ) That the proposed densitv meets the base and honus density standards established under this
We are requesting bonus density for 7. 5% open
space (2 . 5% honus points) and 37. 5% affordable
.Struve Findings Page - l2
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hnosinp (05% bonus points ) ; the following is our
density- computation -
4.002 Acres
x -_4 . 5 Parent density (RI-5P )
18.009 Homes allowed
x_ 37,. 5% Bonus density
6,753 Additional homes
+lf .00V Homes allowed �
24.762 24 homes proposed deosity
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In conclusion , this project meets or exceeds
al ) of the requirements of the City of Ashland . It is
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our belief that this project will henefit our community
bv providing affordable , quality humes in a *ell-designed
neighborhood for the people of Ashland who work in , and
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support , our community .
Struve Findings Page
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E
PLANNING APPL:CCAT7.ON
u� c'�.
Date r-eceived_�, _�/ 1�_._. 1'i-le IVo . _��_(��� Filing Pee
Land Use: Zoning Compreiiensive Plan designation
Pk>Fdc>Y*Jh4>F***Ile u>'c ic>FJhFxi'c9<> u>hCJ:JC>(T)C:'c>'C)C)ClC]CJ'CJf>'C J'C:'CI<>'CJ<)O::<J'C:CJC`.C:C)C JI YCIC>'P>'C:C nJCJ!)C>Y>'C:CJ'hYJ'CY>'C)C�(:C>'C BC%C:C:C:CI::C
APPLICATION IS FOR
( ) Land Partition ( ) Subdivision # of units-.---- (- ) Zone Change
( ) Zone Variance (X) P .U .D . # of units ( ) Comp . Plan Change
( ) Conditional Use Permit ( ) Site Review ( ) Staff Permit
( ) Boundary Line Adjustment ( ) Annexation
Application pertains to 18 .88_030 _ of the Ashland Muncipal Code .
chapt section ,ecli-on subpart
APPLICANT
Name Poplar Place Assoc. _&- Rogue Val-1-ey-12omm.._ De-v.elopme.nt-Phone_ 482-3961
Address P.O. Box 702 , Ashland, OR 97520 Corp__
PROPERTY OWNER
Name John & Deborah Hetherston _—Phone 482-51$Q-
Address 606 Oak Street_.Aahj and OR 97570
I have notified the mortgage holder , which __-
SURVEYOR, ENGINE-ER, ARCHITECT (if appropriate.)
Name Hoffbuhr_&_ Associates
Address 1062 E. Jackson Street , Medfo=d , _OR _97504
DESCRIPTION OF PROPERTY (attach legal description)
Street Address
Assessor',s Mao No . 39 lE 04 CD Tax Lot (s) 1000
Above described property was acquired by owner- on _
motes day year
List any covenants , conditions or restrictions , concerning use of property ,
of improvements contemplated; as well as yard set-back and area or height
requirements that were placed .on the property by subdivision tract developers .
Give date said restrictions expire.
--------- —
FINDINGS OF PACT
Type your response to the appropriate zoning requirements on another sheet(s)
of paper and attach it to this form. Keep in mind that your responses must be
in the form of factual statements or findings of fact and supported by evidence .
List the finding criteria and then the evidence which supports it .
I
I hereby certify that the statements and information contained in this
application, including the attached drawings and the required findings of
fact , are in all respects true andocorrect . I understand that all property
pins must be shown on the drawings and visible upon site inspection. In the
event that the pins are not shown or their location found to be incorrect ,
the owner assumes full responsibility.
I further understand that if this request is subsequently contested, the
burden will be on me to establish: that I produced sufficient factual
evidence at the hearing to support this request ; that the evidence adequately
justifies the granting of the request ; that the findings of fact furnished
by me are adequate , and further that all structures or improvements are
properly located on the ground. Failure in this regard will result most
likely in not only the request being set aside , but also possibly in -any
structures being built in reliance thereon being required to be removed at
my expense . If I have any doubts , I am advised to seek competent professional
advice and assistance.
Applic nt ' s ig at r lla
As owner of the property involved in this request- , I have read and understood
the complete application and its consequences to me as a property owner.
i
,-Property Owner' s Signature Date
NOTICE: Section 15 .04. 240 of the Ashland Muncipal Code prohibits the
occupancy of a building or a release of utilities prior to the issuance
of a certificate of occupancy by the Building Division AND the completion
of all zoning requirements and conditions imposed by the Planning
Commission UNLESS a satisfactory performance bond has been posted to insure
completion. VIOLATIONS may result in prosecution and/or disconnection of
utilities .
�z
BEFORE THE ASHLAND CITY COUNCIL
November 2, 1993
IN THE MATTER OF PLANNING ACTION #90-057, A REQUEST )
FOR REVISIONS AND APPROVAL OF AN OUTLINE PLAN FOR A ) FINDINGS,
4-LOT SUBDIVISION UNDER THE PERFORMANCE STANDARDS ) CONCLUSIONS
OPTION FOR THE PROPERTY LOCATED ON GRANITE STREET NEAR ) AND ORDERS
.THE INTERSECTION OF GRANITE AND SOUTH PIONEER STREETS. )
REVISIONS ARE IN ACCORD WITH MEDIATED SETTLEMENT AGREED )
TO BY THE INVOLVED PARTIES. REQUEST ALSO INVOLVES A )
VARIANCE TO WAIVE THE INSTALLATION OF A SIDEWALK ALONG )
THE NEW STREET. )
APPLICANT: GARY AND DIANE SEITZ
--------------------------------------------------------
RECITALS:
1) Tax lot 900 of 391E 08DD is located near the intersection of Granite
and South Pioneer Streets and is zoned Single Family Residential, Rural
Residential, and Woodland Residential.
2) The applicant is requesting revisions and approval of an outline
Plan for a 4-lot subdivision.
The applicant had received approval of a 5-lot subdivision by the
Ashland City Council in September, 1990. After a long series of appeals
and court decisions, the decision of the City was reversed by LUBA and
the action was returned to the City Council. The only issue involved
with the reversal involved the length of the new cul-de-sac.
The applicant requested that a revised plan, with a shortened street be
accepted. Further, the applicant, surrounding neighbors, and the City
of Ashland, entered mediation in an attempt to resolve other issues not
fully addressed under the appealed action. A settlement agreement was
reached and signed by all of the involved parties on October 5, 1993.
3) The City Council, following proper public notice, held a Publip
Hearing on November 2 , 1993 , at which time testimony was received and
exhibits were presented. The City Council approved the application as
presented subject to conditions pertaining to the appropriate
development of the site.
Now, therefore, the Ashland City Council finds, concludes and recommends
as follows:
SECTION 1. EXHIBITS
For the purposes of reference to these Findings, the attached index
of exhibits, data, and testimony will be used.
i
Staff Exhibits lettered with an "S"
Proponent's Exhibits, lettered with a "P"
Opponent's Exhibits, lettered with an "O"
Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an
"M"
.SECTION 2 . CONCLUSORY FINDINGS
2 . 1 ' The City Council finds that it has received all
information necessary to make a decision based on the Staff
Report, public hearing testimony and the exhibits received.
2 . 2 The City Council finds that the revised application, as
submitted, is in accord with all ordinance requirements in effect
at the time of the original application.
2 .3 The City Council finds that the application for a variance
from the sidewalk requirements, as outlined and justified in the
Staff Report, Addendum V, meets the criteria for approval.
2 .4. The City Council finds that the settlement agreement reached
is appropriate and is made a part of this decision.
SECTION 3 . DECISION
3 . 1 Based on the record of the Public Hearing on this matter, the City
Council concludes that the request for Outline Plan approval for a 4-lot
subdivision and variance from the sidewalk requirements is supported by
evidence contained in the whole record.
Therefore, based on our overall conclusions, and upon the proposal being
subject to each of the following conditions, we approve Planning Action
#90-057. Further, if any one or more of the conditions below are found
to be invalid, for any reason whatsoever, then Planning Action # 90-057
is denied. The following are the conditions and they are attached to the
approval:
1) That a 10' wide pedestrian easement be dedicated to the City of
Ashland along the irrigation ditch. Pedestrian easement to be shown on
Final Plan and recorded on the survey plat.
2) That building envelopes be presented on the Final Plan.
3) That all requirements of the Fire Department concerning hydrant
improvements be met.
4) That a final erosion control plan be submitted at the time of Final
Plan, addressing the interim and permanent measures associated with the
development of the new street, driveways and home construction. Plan to
include the use of terracing and rock walls on cut slopes and netting
and re-vegetation on the fill slopes, with provisions for irrigation and
maintenance.
5) That a final tree management plan be submitted at the time of Final
Plan, addressing the removal of trees during street construction,
driveway construction, and home building. All trees outside the street
right-of-way and building envelopes shall be clearly marked on a map and
on site for review and approval by the Staff Advisor and Tree
Commission. Consideration shall be given to erosion control and
wildfire potential.
6) That all new structures have non-combustible roofing material and
comply with the wildfire land requirements of 18 .62. 090. Such
requirements to be included in the CC&R's.
7) That all requirements of the Electric Department be met, including
locating a transformer, if required.
8) That all easements for sewer, water, electric, and slopes be
provided as required by the City of Ashland.
9) That a drainage plan be submitted for review and approval by the
Public Works Department, specifically addressing the storm water,
drainage.
10) That a street plug be maintained along the north side of the new
street where it abuts private property.
11) That no driveway exceed a slope of 20 percent or that stipulated by
the building code, whichever is more restrictive.
12) That the finished street grade shall be consistent with the
requirements of ALUO subsection 18. 88. 050 (B) . The Ashland Public Works
Department shall examine the engineering construction plans for the
project to determine that finished street grades are consistent with the
cited standards. The grades will also be checked and certified by the
department on the site following rough grading of the road. Costs
incurred by the City to check street grades shall be paid by the
applicant.
13) That the proposed street name be unique within the City of Ashland
and not readily confused with another street existing within the City.
Such proposed street name to be reviewed and 'approved by the Public
Works Director prior to signature of the final survey plat of the
subdivision by the City of Ashland.
14) That the applicant provide a Fire Prevention and Control Plan as
outlined in 18. 62 . 090 of the Physical and Environmental Constraints
ordinance' as part of the final plan application.
15) That residential sprinkler systems be installed in each of the 4
residential homes proposed for the subdivision. Systems to be reviewed
at the time of building permit issuance.
16) That the issues agreed to in the Settlement Agreement of October 5,
1993, attached and made a part of this decision, shall remain valid and
a part of this approval as attached conditions.
Nan E: Franklin
City Recorder
SIGNED and APPROVED this day of . , 1992.
Catherine M. Golden
Mayor
City Attorney
City of Ashland
(503) 482-3211, Ext. 59
MEMORANDUM
December 3, 1993
TO: Mayor and City Council
FROM: Paul None
SUBJECT: Air space license, Macaroni's Ristorante - Allan Sandler
On November 2, 1993, the council heard and dismissed its own appeal for a site
review regarding the addition of a second story to Macaroni's Ristorante. The addition
also includes a balcony projecting four feet into the air space above the public
sidewalk in front of the restaurant (58 East Main). The council at that time directed
staff to enter into negotiations with Sandler for an agreement for use of the public air
space.
Negotiations have been successfully completed as to the terms of the airspace license
with the exception of three points:
1. The license requires Sandler to pay $120 per month for those months the balcony
is in use. (The balcony projects into the public air space for 120 square feet.)
Sandler's position is that he should pay nothing for the use of the air space. (He is
willing to pay a one-time fee for the administrative expense of preparing the license, or
in the alternative, he will pay for the continued use of the air space if everyone else is
subjected to a similar requirement.) Sandler's rationale for paying nothing is that no
one else does referring to the innumerable signs, awnings and other projections above
public sidewalks in the city. He has specifically noted the balcony at Alex's Plaza
Restaurant, 35 North Main, the balconies at the Elk's Lodge, 255 East Main, and the
substantial projections of the Mark Antony Hotel marquee, 212 East Main and the
Varsity Theater marquee, 166 East Main.
The resolution of this issue is a policy determination by the council. The
balcony at Alex's Plaza Restaurant was constructed before the turn of the century.
The balconies at the Elk's Lodge were constructed in 1910. There is no established
city policy for signs and awnings which project into the public right-of-way. With the
exception of the balcony at Alex's, none of the current projections into the public right-
of-way constitute commercial floor space.
As a policy matter (policy is not my bailiwick), I think the council should draw
the line at awnings and marquees. These intrusions serve a public purpose as a
pedestrian amenity. A balcony serves the same purpose, but I think that an intrusion
into public air space which increases commercial floor space is a valuable asset for
which the public should be compensated. Sandler concedes that if the balcony
IE
projected over private property, he would have to pay for the right to use private air
space. In any case, the balcony can still be constructed without projecting over public
air space but such a narrow balcony would not accommodate the several restaurant
tables planned for the broader balcony.
2. The license requires Sandler to post a bond to ensure the removal of the balcony
when determined necessary by the City'. Sandler's position is that this is an
unnecessary expense since the City will have a recorded interest in the restaurant
property which will detail the duty to remove the balcony.
I agree with Sandler that this requirement will be expensive. I also think, however, that
if the city ever requires that the balcony be removed, the city will be facing a long
battle with the then owner over its removal despite the clear language in the license
that the owner is required to remove the balcony. The bond requirement will alleviate
such problems.
3. The license requires that Sandler obtain the consent of the City before the license
is assigned to a subsequent owner of the restaurant. Sandler's position is that he
does not want the restaurant property subject to such a condition as it will interfere
with the marketing of the property.
recommend that this provision remain in the license with the additional language that
such consent will not be unreasonably withheld. If nothing else, requiring a future
owner to obtain the consent of the city will educate the future owner as to the
requirements of the license.
(p:reaAsmd.meml
' Paragraph 15.1 of the license provides: "Removal of improvements. In the
event of termination, regardless of how effected, including termination for need or
failure to comply with any provision of this license, Ucensee shall, by the date of the
termination, peaceable and quietly leave, vacate completely and surrender the
premises, removing those improvements and fixtures placed or made by Ucensee. If
any improvements or fixtures are not removed from the premises and the premises
are not completely vacated by the termination date, City may proceed to remove the
same, and Licensee shall pay City, upon demand, the reasonable cost to City of such
removal.
D,EC 0 C
oafs
NPR • ,
4.
MEMO
TO : Ashland City Council
FROM . : , ; ' Allan Sandler t
DATE : Deaember ,l, 1993
RE : Front patio Macaroni Restaurant
58 E. Main Street
I appreciate that this City Council has approved our building a
balcony approximately approximate 4' X 29' over the sidewalk area
at 58 E. Main Street subject to agreeing to a document of
conditions which I have been working on with the City. We have
agreed to all points except the followings
1..) Rental Charge: Not acceptable because no one else using
the space over the sidewalk area for commercial purposes
has been asked to pay rent or sign an agreement.
2. ) Performance Bond: This would be an undue hardship and
not necessary. The City would have documents previously
recorded, so if they obtained judgement for any non-
performance, the . City could put a direct lien on the
building as stated by the recorded documents.
3. ) Assignment: I cannot and will not give the City the
right to approve or disapprove a lease or a sale of my
building. This would create too big a cloud on the title
should I decide to sell the building. The document
already recorded on the property by the City would carry
with the title no matter who owned it and any new owner
would be buying the property subject to our agreement
with the City.
If such agreements are necessary why doesn't this Council formulate
a plan for this purpose covering all commercial usage over
sidewalks rather than singling out one party out over all others.
I will now proceed to prove to you through my research that what
I am asking is not only a way of beautifying downtown and increase
economic development, but to hire more people and raise more tpxes,
and it is just what the City downtown plan has recommended.
t
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MEMO TO t Ashland City Council
DATE : December 1, 1993
Page -2-
1. ) Prior ever to starting this project, I had meetings with the
then Planning Director, John Fregonese, and others at the
Planning Department. I also had set up meetings with members
of the Ashland Historical Commission to carefully go'over the
plan concept and the front patio and elevation designs so I
would be relatively sure I was developing well within the
developed guidelines of the downtown area. All parties made
suggestions that were incorporated into the plan. This plan
was well received and showed a great working relation between
my architect, the Historical Commission, the Planning
Department and myself.
2. ) I further researched what we were developing with help from
my architect and . the City Planning Department, we uncovered
the followingt
a) The 1991 Uniform Building code, Chanter 45 •Permanent
Occupancy of Public Property". General Sec 4501. This
section generally states that. . . no part of any balcony
beyond the property line of the building site shall be
permitted except as specified in this chapter. Our
building shall conform to that code to the letter. As
a note, we are now going to be four (4) feet instead of
six (6) feet over the sidewalk in order to conform to
that building code.
Also in the 1991 Uniform Building Code it states:
Space below sidewalk - Sec #4503. Again I will
conform to the code to the letter. Please note that
there is precedent to building balconies such as we are
designing due to the fact that there are building codes
in place allowing for the building of patios over
sidewalks, while at the same time Ashland has no building
code or ordinance not allowing it. There are several
canes in point not including awnings, all up and down .
Main Street. Alex's, which has a balcony, is serving
food and drink at present, not its original intended use.
The Elk's Club has 5 functional balconies for pedestrian
use - not just design. Nothing is stopping them Prop
using the balconies fpr ,tool .garvta& lf. they Wptpd.,,$q
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1
v
MEMO TO s Ashland City Council
,. ., DATE s December 1, 1993
Page -p-
use them for that purpose. Almost every business has
their advertising sign soliciting customers hanging over
the sidewalks. Several of the business actually put
chairs and tables right on the sidewalk in front'of their
business. Several have permanent structures connected
to electricity with spot lights right over the sidewalk.
Western Bank has a permanent roof over the sidewalk.
Mark Antony has a permanent overhang and two balustrades
built out over onto the sidewalk, also electrical lights
on both the bar and lobby overhangs over the sidewalk.
The Varsity Theater has its marque and overhang with neon
lights over the sidewalk. Shakespeare has its clock
extended over the sidewalk. The Tidings has their paper
boxes on the sidewalk right next to my building at 58 E.
Main. All the above and many more not named are using
the space over the sidewalk and I cannot understand why
I am being singled out to be the only business to be
charged for what accounts to 4' X 29' area allowing for
8 seats. You also have had no objection from any of the
property owners in the downtown area relating to the
balcony/patio. The City Planning Department and
Commission have given their approval of this effort.
b) The Downtown Plan of the City of Ashland and approved
by the City Council on July 19. 1988. It generally
states several places the concept of encouragement of
sidewalk cafes as first noted on page 41, •. . . Ashland
has several areas where limited seating can be
accommodated but additional areas should be identified
and exploited both on public and private lands. . . O
Page 45 under Economic Development is a paragraph
that puts my project right on target with the downtown
plan, and I quote again, I. . . Downtown economic
development must enhance the three major downtown
markets, local, regional and tourist. Each should be
developed without undue concentration on a single one.
The resulting economic activity will enhance the existing
economy and make it more resilient. *
i
4, 7
MEMO TO t Ashland City Council
DATE : December 1, 1993
Page -4-
The map on Page 28 makes the above paragraph doubly
important as it indicates key pedestrian areas and key
pedestrian paths which are clearly directed right along
Main Street and in front of 58 East Main Street. By
opening this area to the public as a patio cafe in a
tasteful and appealing manner, we are both serving the
public and adding to economic growth of the private
sector without compromising, but servicing all of the
three major downtown markets as stated in the above
paragraph.
Again, on Page 49 relating to Plan and Ordinances,
with regard to sidewalk cafes, i1A states, I. . . Sidewalk
seating for restaurants. As most sidewalks are too
narrow to accommodate seating, a plan for widening the
sidewalks where appropriate should be included in Phase
1. •
In regards to the above paragraph, we do not need the
City widening the sidewalks to accommodate sidewalk
seating in our patio area. We are going to accomplish
this dust by building our patio partly over the sidewalk
facing the street so users will be able to enjoy the
exterior activities of Main Street and not being any more
obtrusive than existing awnings and overhangs.
On Page 43, under Redevelopment, •. . . Pedestrian
amenities such as a broad sidewalk, arcades, alcoves,
colonnades, . porticoes, awnings, and sidewalk seating
should be Provided where Possible. •
I must say that a comprehensive plan so well thought
out and adopted that specifically mentions the same
subject so many times in different parts of the Downtown
Plan must have been important to the City. So when I
read this, I felt that private enterprise could easily
fulfill a part of the plan's request witp no
inconvenience to anyone and without expense to the City,
3. ) I then submitted my plan to the City. At an official mee4pp
with the Historical Commission the patlq was di8c4p4od in". . ,
MEMO TO s Ashland City Council '
DATE a December 1, 1993
{ Page -5-
jl . .
great detail. I received approval for the plan by all
members except . for one. The Planning Department then
approved my planning request then a hearing was requested
by Shakespeare and one other party. During that hearing
in front of the Planning Commission no mention of ,the
patio was brought up as relating to negative concerns by
the petitioners or the Planning Commission. Shakespeare
did not attend the hearing since I showed them the plans
and assured them that all elevations prior to start of
construction would be consulted by me with them. The
Planning Commission members at the hearing unanimously
upheld the Planning Department and I proceeded with the
plane.
e
is .
n
CITY OF ASHLAND -ry gI((yyTY ' ' HALL
1 9 .NO,TFIEGON 97520
• telephone 503)492-3211
---------------
November 19, 1993
Mayor Golden
City Councilors
City Staff
Ashland Voters
After having worked for the City' of Ashland for 27 plus years, it
is with many emotions that I am submitting my resignation, to be
effective December 31, 1993 .
Many changes have taken place in Ashland during this period of
time and there will be many challenging issues to be addressed in
the future. With continued support of the community, the
leadership of the Mayor and City Council, the hard work of the
City Staff and employees, I know these challenges will be met and
Ashland will continue to be a beautiful and thriving City.
After over ten years working as a City Employee and almost
seventeen years as the elected City Recorder/Treasurer, I would
like to thank the Mayor, City Councilors, City Staff, City
Employees and the voters in Ashland for their support and
friendship during these years.
My Best Wishes to you all. .
Nan E. Franklin
City Recorder/Treasurer
i
1
oFASh o f emorandnm
December 2, 1993
LI: City Council
rum: John McLaughlin, Planning Dire* r
,'�1IIIjPtf: Periodic Review Work Program
ORS 197.633 requires local governments to conduct periodic reviews of their comprehensive plans and land
use regulations every four to ten years. The City is responsible for evaluating the comprehensive plan and,
local zoning ordinances and determine whether plan and ordinance revisions are needed.
The Planning Department has determined that amendments to the comprehensive plan and wrung code are 1
required to insure consistency with Oregon State Statutes. the City's Periodic Review Work Program
identifies work tasks to be completed over the next two years which reflect changes in the State land use
program and the community.
t
.
CITY OF ASHLAND " :�: y CITY HALL
ASHLAND,OREGON 97520
telephone(code 503)482-3211
October 1, 1993
Richard P. Benner, Director
Dept. of Land Conservation
and Development
1175 Court Street NE
Salem, Oregon 97310-0590
Dear Mr. Benner:
Enclosed you'll find the City of Ashland's Periodic Review Work Program. We have
included a brief narrative for each Work Program item and an approximate timeline for
citizen involvement and public hearings before the Planning Commission and City
Council.
I would like to thank you for your favorable consideration of the City's previous
extension requests. We look forward to any comments regarding the City's Work
Program from DLCD and the Periodic Review Assistance Team.
Sind y,
hn McLaughlin
Community Dev pment Director
c: Mel Lucas, Department of Land Conservation
and Development
i
s
CITY OF ASHLAND
Periodic Review Work Program
1. TRANSPORTATION RULE IMPLEMENTATION
The City's Transportation Element of the Comprehensive Plan will be revised to be
consistent with goals and policies of the Transportation Planning Rule. A Transportation
System Plan will be developed addressing bicycles, pedestrians, public transit, mobility,
functional classifications, etc. The City's land Use Ordinance has already been amended
to comply with the November 1993 deadline requiring the implementation of pedestrian,
bicycle and transit friendly ordinances.
Timeline
Public Study Session = September 28, 1993
Citizen Involvement = November, 1993
Citizen Involvement = March - September, 1994
Plan Draft/Revision = March - September, 1994
Process
Plan Draft/Revision = September, 1994
Process
Planning Commission Meeting = October, 1994
City Council Meeting = December, 1994
2. CONSISTENCY WITH OREGON REVISED STATUTES (ORS)
This will include carrying out several "house cleaning" measures to ensure that the City's
Land Use Ordinance text is consistent with Oregon Revised Statutes. Specifically, the
"Definitions" section of the Land Use Ordinance will be amended to include State
definitions for Mobile Home Park, Residential Homes, Residential Care Facilities and
Nondiscrimination.
Timeline:
Public Study Session = November 30, 1993
Planning Commission Meeting = January 11, 1994
City Council Meeting March 1, 1994
3. HISTORIC RESOURCES ORDINANCE
This ordinance would inquire City approval for construction, repair and exterior
alterations to significant historic structures contained on the City's local inventory.
Currently, such modifications are reviewed as part of the building permit process and
recommendations from the Historic Commission are forwarded onto the property owner.
The new ordinance would establish review criteria to ensure appropriate preservation,
restoration and protection of local landmark buildings. The ultimate purpose of the
ordinance would be to carry out the provisions of Statewide Goal 5 to insure appropriate
protection of the City's historic resources.
Timeline:
Public Study Session = January 25, 1994
Public Study Session/Draft = March 29, 1994
Ordinance
Ordinance Draft/Revision = April - May, 1994
Process
Planning Commission Meeting = June 14, 1994
City Council Meeting = August 2, 1994
4. MINIMUM DENSITY REQUIREMENTS
This involves review and adoption of minimum density standards for each single family
and multi-family zoning district. The Comprehensive Plan would be amended to include
a policy which advocates meeting target densities shown on the Comprehensive Plan
map.
Timeline
Public Study Session = May 31, 1994
Ordinance Draft/Revision.= July August, 1994
Process
Planning Commission Meeting = September 13, 1994
City Council Meeting = October 4, 1994
i
5. PERMITTED AND CONDITIONAL USES IN RESIDENTIAL ZONES
The City will evaluate existing permitted and conditional uses allowed in single family
and multi-family zoning districts. The purpose is to propose changes to these zoning
districts which would encourage a mixture of land uses. The project would also assess the
impact the conditional use process has on the removal of affordable housing (rentals)
from the City's housing inventory through commercial conversion.
It is intended for this project to coincide with the revision of the City's Transportation
Element. The goal is to facilitate implementation of the Transportation Planning Rule by
focusing on the connection between land use and transportation, by providing frequented
destinations within a "walkable" neighborhood.
Timeline:
Public Study Session/ = May 31, 1994
Initial Draft
Ordinance Draft/Revision = August - November, 1994
Process
Planning Commission Meeting = January, 1995
City Council Meeting = March, 1995
6. OPEN SPACE AND PARKS PLAN IMPLEMENTING ORDINANCES
This would involve developing ordinances which would allow the City to require the
dedication of open space and conservation easements as part of partition, subdivision
and site plan review applications. These areas have been identified on the City's Open
Space and Parks Plan, and preservation of these sites is mandated through existing
Comprehensive Plan policies.
Timeline:
Public Study Session = June 28, 1994
Ordinance Draft/Revision = July - August, 1994
Process
Planning Commission Meeting = September 13, 1994
City Council Meeting = October 4, 1994
7. WETLAND PROTECTION ORDINANCE
This project will involve the evaluation of current land use regulations governing the
alteration of wetland sites within the City Limits. The City will consider amending local
ordinances, adding a sections which set development standards for areas containing
jurisdictional wetlands. This adoption process may begin sooner than the date listed
below, pending funding approval.
The purpose of the ordinance is to provide a local permitting process for significant
wetland sites, while still recognizing and ensuring that State and Federal permitting
processes are carried out.
Timeline
Public Study Session October 25, 1994
Ordinance Draft/Revision = January - February, 1995
Process
Planning Commission Meeting = March, 1995
City Council Meeting = May, 1995
8. PUBLIC SERVICES ELEMENT AMENDMENTS
In 1992, a study entitled - "Enrollment Changes and the Causes of Change".was
generated for the Ashland School District. This study was funded by the Ashland School
District and compiled by a local planning consultant. The City intends to incorporate
data and findings from the study into the Public Services Element of the Comprehensive
Plan.
Timeline:
Public Study Session = November, 1994
Planning Commission Meeting = March, 1995
City Council Meeting = April, 1995
9. ASHLAND MUNICIPAL AIRPORT MASTER PLAN
The previous Airport Master Plan had been revised in 1982 by Wadell Engineering. This
project involved an update of that plan, which acts as a guiding document for the future
development of airport facilities.
Timeline:
Public Meetings Before Airport =. February 1990 - ApAI 1991
Commission
Planning Commission Hearing = December 8, 1992
.City Council Hearing = February 23, 1993 (Adopted)
10. SEWAGE TREATMENT
This involves reviewing the prospect of instituting a basin-wide management approach
for dealing with Ashland's sewage treatment needs. The City of Ashland is currently
working with the Governor's Office, Department of Environmental Quality, Oregon
Department of Fish and Wildlife„ Oregon Department of Agriculture and Oregon Water
Resources to evaluate water quantity, by considering non-point and point sources.
The Department of Environmental Quality has suspended the City of Ashland's due date
for choosing an option to meet new water quality standards. This is to allow additional
time for review of non-point and point water sources. Once this study is completed, the
Ashland City Council will decide between the suggested alternatives.
Timeline:
City Council Meeting on Sewage = May, 1994 (Approximate)
Treatment Plan Selection
,C RVCDC
ROGUE VALLEY COMMUNITY
DEVELOPMENT CORPORRTIOH
Mary Lee Christensen November 14 , 1993
Bank ofAmerica,Ashland Branch
Manager PAPI
Fred Berger Dear Council Member;
Domiclllary,Care for Homeless
Veterans Program
John Steller The Rogue Valley Community Development
Construction Worker
Rogue Valley Fek Share Corporation' s second Ashland Affordable Housing
MITI Nelson Project is underway. This project known as Struve
Director of CERVS Subdivision will be construction of ten homes for
Community Emergency purchase by low income applicants living or
Resources and Vital Services
working in Ashland.
Steve Hauck
Ashland City Council,CERVS
Rather than outline specific items of interest in
Jan onsmey this cover letter, lease refer to pages or
Consumer Credit Counseling Service P P g
. Jan Vaughn paragraphs highlighted in the Business Plan. Pages
Veterans Admin.Outreach 1 through 6 contain pertinent and vital information
Harry B.Marshall,Jr. for your consideration.
Real Estate Broker
Member So-REDI We anticipate the Developer having the lots ready
Pet Mahony for construction to commence by April 1994 .
Catholic Community Servk:es
of Souther Oregon RVCDC' S request of the Council at this time; is for
Rich Rohde the City of A land -to extend a letter of
Director of Rogue Valley Fair Share
commitment three funding requests we have
Jerry Burns outlined in our Business Plan:
Western Bank,Vice President
Senior Credit Officer A: $100, 000 from Community Development Block
Joan Middendom Grant
Medford Board of Realtors B : $40 , 000 from the Affordable Housing Trust Fund
Housing Needs Chairman C: City of Ashland deferred system development
Julle Burns charges
Medinger/Slms Construction
Charles Stutts Oregon Housing and Community Service has granted
Veteran $100 , 000 to the RVCDC for this low, income home
ownership project .
RVCDC' S requests the letter (time being of the
essence) to complete the requirements which will
enable us to draw from the Oregon State Housing
Trust Grant which will be used immediately to
secure the lots, hire a 3/4 time Executive Director
and a 1/2 time Clerk to help further our present
project and prepare us for future endeavors .
33 N. Central, Suite #415 .Medford, OR 97501 9 (503) 734-2355
The Rogue Valley Community Development Corporation
board asks that the City of Ashland consider us as
a partner in future projects using the Community
Development Block Grant funds for our mutual
benefits .
Sincerely,
Maarr�yLee Christensen
RVCDC/Board Member/Project Mgr.
CC : Brian Almquist
Dick Wanderschied
R�'CUC Ashland ►lousing 6usiucss 1'1:111
Pan II: Pi-oject Desci** oiz
general description
The project is called Struve Subdivision, RVCDC Homes For Low Income Ownership Project.
'The land proposed for this development is located on Oak, below Hersey, in the City of Ashland.
Ten detached, single family dwellings will be built, for which two floor plans are proposed: a two
bedroom and a three bedroom. The units will be made affordable by the purchase of land below
market value, efficient architectural design, state and local government grants, deferred systems
charges, and long term mortgage financing loans and loan guarantees from the Farmer's Home
Administration 502 Programs. Credit counseling and homeownership training opportunities will be
provided by the RVCDC in cooperation with other agencies in Jackson County. Long term
affordability will be assured through the use of sleeping second mortgages on deferred charges and
through recapture clauses on loan subsides.
Poplar Place Associates are combining two lots into the one subdivision. The lots are both
shown on the County Assessor's map #391E4CD. They are, respectively, Tax Lot #100 and Tax
Lot fl 200. Please see Appendix B for a map showing where the lots are located and the site plan.
Land purchase
The land being considered is part of a larger subdivision being'developed by Poplar Place
Associates. The lots for the RVCDC will be purchased level and with the infrastructure already in
place (including prior land use investigation, zoning approvals and any conditional use approvals).
Larry Medinger, a long time supporter of RVCDC activities, is the primary contact with Poplar
Place Associates. The land is under negotiation but both the RVCDC and Poplar Place Associates
are working with a figure of$30,000 per lot. As the letter from Larry iMedinger included as
Appendix D indicates, the final negotiated price will be approximately $6,000 below market value.
RVCDC board member and real estate broker Harry B. Marshall, Jr. reviewed recent sales of
comparable lots in the immediate vicinity of the Struve Subdivision. One lot was found to be
almost a perfect match in terms of size, location, and infrastructure. That lot sold for $34,000. One
difference between the lot that sold and the ten lots proposed for purchase is the immediate
neighborhood. The Struve Subdivision will be a new neighborhood on a new street. This difference
should enhance the value of individual lots.
The search for comparable properties revealed that of the active listing=s for all vacant lots in
Ashland one was found with an asking price of$37,000. All other listings were at $47,000 or
more.
The RVCDC negotiating team is headed by board member Mary Lee Christensen. Mary Lee has
had extensive experience in loan financing and private business practices. She is a retired branch
manager of the Bank of America, Ashland branch.
Part 11: Project Description 10:05,%93 -page 3
Neighborhood description
The maps included as Appendix B show the position of the property in relationship to the
Ashland downtown area and adjacent cities. Ashland is well known for the Shakespearean Festival,
Southern Oregon State College, beautiful parks, and expansive surroundings. All of these features
are within easy reach of the property being considered. The subdivision is located five blocks from
the downtown district of Ashland. Seven units are located on the north side of Crispin Street and
two units are located on the west side of Crispin Street.
• Schools — The subdivision is located approximately eight blocks from Hellman Elementary
School and less than one mile from Ashland High School.
• Transportation — The nearest bus stop is located five blocks from the subdivision, providing
service to Medford and surrounding communities. Taxicab service is available.
• Medical facilities— Ashland Community Hospital is located twelve blocks from the
subdivision. Ambulance service is available.
• Shopping areas — a major grocery store is located three blocks from the suMNision. Other
major shopping centers are within a five mile radius.
• Social service facilities — The welfare offices and other social service organizations are
located within five blocks from the subdivision.
Layout and design
The ten units being produced by the RVCDC are an integral part of a larger subdivision. All lots
of the larger subdivision are being developed, e.g., sury eying grading and infrastructure, by
Poplar Place Associates. The final plat sip off by the City of Ashland is expected in mid to late
October. The RVCDC is purchasing lots that have already been laid out. Please see Appendix B
for a copy of the site plan-
There will be two sizes of houses both will be using a similar ranch style design_ The two
bedroom design will have a maximum of 865 square feet of heated space. The three bedroom will
have a maximum of 1000 square feet of heated space. Both will have a one car garage. Please see
Appendix C for preliminary floor plans and design sketch_ Final plans will be from stock designs.
The architect for the State of Oregon Housing and Community Services, Nrictor Smeltz, will be
reviewing the building and site plans. He will provide alternative sketches and concepts for other
models to provide variety-and improve affordability.
A drafting service will be used to create working drawings, suited to the various design ideas,
from the original plans. Prices for this service range from S.50 to S l.25 per square foot. Assuming
no more than five variations on the basic themes, the total architectural and design cost may be less
than 53000.
Construction pricing
These units will be built at the lowest possible cost, using acceptable building practices. The
price per square foot mac range from S44 to S58 for heated space according to an informal poll
page 4 Part II. Project Description /0.05193
RNICDC Ashl:und Ilvusing Business Plan
i
conducted by the RVCDC. Lumber prices are unstable and may greatly impact the cost. For the
purposes of this proposal the RVCDC is using a moderate construction price per square foot of
$51 for heated space and $19 for unheated.
Contractor
The RVCDC has not yet decided upon a building contractor. Developed plans and budgets will
f' be distributed to contractors interested in building affordable housing. The builder will be chosen
based upon their estimated cost per square foot, their acceptability to funding sources, and their
interest in providing quality homes at affordable prices.
-Funding sources
There are five primary sources of funds for this project: Oregon Housing Trust Fund, City of
Ashland CDBG entitlement fund, City of Ashland Affordable Housing Trust Fund, City of Ashland
Deferred Service Development Charges, and FmHA 502 Program. Of these sources, only Oregon
Housin.- Trust Fund is a committed source. Please see the Project Pro Forma in Appendix A.
iOregon Housing Trust Fund
Oregon Housing and Community Services has granted $100,000 to the RVCDC for this low
income home ownership project. The RVCDC is currently requesting $30,000 of those funds to
obtain site control, fixing the cost of land at below market rate. The RVCDC is requesting that the
remaining $20,000 be used for services and developer's fee and be advanced for use as working
capital.
CDBG entitlement fund
The City of Ashland, an entitlement jurisdiction, will receive a Community Development Block
Grant for fiscal year 1993-94 in the amount of$250,000. The CDBG funds will be awarded to
local social agencies and non-profit organizations by the City on a competitive basis. As a
non-profit housing provider, the RVCDC is eligible to receive CDBG funds from the City.
The City has recently completed its required Comprehensive Housing and Affordability Strategy,
a requirement for the City to access the CDBG funds. That strategy includes low income
homeownership opportunities as a high priority item.
The RVCDC will be requesting $100,000 of the CDBG funds to be.used for this project. The
RVCDC expects the Ashland City Council to be ready to,make decisions on the use of these funds
by mid to late November 1993. Council members and city planning staff are currently being
contacted in preparation for the request for funds.
Ashland Affordable Housing Trust Fund
Set aside from a previous RVCDC and City of Ashland joint housing venture is $70,000 that the
City has designated for affordable housing. The RVCDC is requesting $40.000 of that money be
used for this project. Within the next several weeks the RVCDC will be formally approaching the
city council with this request.
Ycrrt 11: Project Desciiplion 10.-05.%93 page 5
Eity of Ashland deferred Service Development Charges
The City has a policy of deferring SDCs for low income housing projects of this type. Within the
next several weeks the RVCDC will be formally approaching the city council to request that
charges be deferred for this project.
EmHA,502 Program
Farmer's Home Administration's 502 loan guarantee program has been chosen by the RVCDC .
for assistance with the long term financing for this project.The local FmHA office has indicated a
willingness to work with the RVCDC on this project. ` I ,
CDBG Fund Administration M
The award of City of Ashland CDBG funds will comply with the procurement policies for the
CDBG rules and regulations. The City of Ashland will be responsible for the General
Administration of the funds. The RVCDC will be responsible for the Program Administration of
the funds.
General Administration
The City of Ashland will be responsible for:
Environmental impact review report
Housing element certification
Grantee performance reporting
Periodic fiscal and annual auditing
And other general administrative functions as required
Program Administration
The RVCDC will be responsible for:
Operation of the housing project including site acquisition, staffing, and operating costs
Periodic project monitoring
Bidding and contracting functions for the development and construction of the project
Recordkeeping of project costs, approval of payments to contractors, and other project
related activities
And other program administrative functions as required
. Construction Financing
Western Bank has expressed an interest in providing the construction financing for these ten
units. Please see Appendix D for a letter expressing their interest.
page 6 Part II: Project Description 10105193
RVCDC Ashland housing 1.311siness Ilan
Part 111: The Market
General considerations
Non-profits often respond to heed. They operate in situations and markets in which customers
need products or services they cannot afford. Like any other business, nonprofits must offer a
product that meets a need, is in demand and is acquired at a price that can and will be paid by the
target customer group. A need clearly exists for low income ownership opportunities in Ashland.
The purpose of this section of the business plan is to ensure the RVCDC meets a need that is in
demand, and to analyze potential opportunities, challen,es and dangers inherent in marketing the
development proposed by this plan.
Supply of existing housing
According to the 1990 Census of Population and Housing', of the 585 rental households earning
from 31 to 50% of HAW-12 within Ashland, 482 fall within the HUD category of households with
housing problems. Of the 280 owner-occupied households earning at the same level, 163 fall
within the category of households with housing problems. Clearly the supph of existing housing
for people earning within the range targeted by this business plan is inadequate. Housing that has
problems is defined as a unit that is lacking a complete kitchen, lacking complete plumbing, having
more than 1.01 persons per room (overcrowded) or paying more than a 30°'o cost burden.
Oregon's 1992 Five-year Comprehensive Housing Affordability Strategy (CHAS) targeted as
top priority all households lacking safe, decent, aflordable housing and that make less than 50% of
the local median income (and some households that make less than 800/'o of median in come). The
tindinLS that led to this priority rating at a statewide level are reflected at the level of Jackson
County, and are certainly pertinent to the situation in Ashland.
The 1990 Census also reported' that of 7,204 total housing units in Ashland only 75
owner-occupied units had a specified value of less than $50,000. While 1.20S owner-occupied
units had a value of$50,000 to $99,000 we can assume that vast majority of those units are closer
to the 599,000 range than the lower range. Opportunities for the purchase of housing priced within
the range of our target population are very rare, and those houses that do fall within the acceptable
price limits will undoubtedly be in poor repair.
Data provided by Southern Oregon Regional Services Institute (SORSI). SOSC
' HAMFI = HUD adjusted median fancily income
Demand for low income ownership
!' Ashland is a highly desirable place to live. It is an artistic and educational community with an*
! economic base of tourism. The Shakespeare Festival, Southern Oregon State College, the soon to
be built Natural History Museum, beautiful parks, and expansive surroundings Live Ashland a
/'crrr Ill: Yhc Aforkel 10%O5,93 page 7
RVCDC Ashland Housing Business Plan
meat diversity. However, its history of diversity is being endangered by the gentrification process.
The escalating price of existing housing relative to other areas of Jackson County shows this very
clearly. People who work in the arts, education, service and tourism industries are being driven out
of Ashland by the high cost of housing.
There is a large demand for housing priced at all levels within the Cin of Ashland. Often,
housing priced within the range acceptable to our targeted population still be acquired by a more
affluent person and then remodeled. Either the owner will then live in the unit or it will be turned
back to the market at a price our target population cannot afford. The vacancy rate for rental units
is usually below 2% which indicates a high demand for housing. The vacancy rate for Jackson
County recently went up to 5%, as occasionaly happens when newly constructed units open for
occupancy. The demand for ownership opportunities by low income people may be masked by the
frustration experienced during a search for affordable homeownership opportunities; with one view
of prices in the'houses for sale' section of the local newspaper the search simply ends.
Number of eligible consumers
The primary source of eligible consumers is people currently Living in Ashland who earn under
50% of median income and are not currently homeowners. Excluding the population earning less
than 31% of median (those having a higber probability of credit problems), there are 585
households within the eligible range who currently live within the City of Ashland.
Housing Data for the City of Ashland
Population Category At or Below Median 31-50% 1-LATOYI
Income (HAMFT)
All Households 1.839 865
Homeowners 444 280
Renters 1,395 585
All Family Households 558 325
Homeowners 166 96
Renters '92 229.
All data Ban 1990 Census,Oregon CHAS,and HUD. Research prodded to SORSI/SOSC.
Following is a than showing the number of people working for several major employers in
Ashland. The chart does not show the number of part time workers and does not show the number
of workers who have families with two incomes. However, the 385 low income people represented
page 8 Part III: The Market 10 05.193
RVCDC Ashland Housing Business flan
in the chart are a strong indicator of the number of people working in Ashland within the targeted
income level.
Employment Data for Major Employers within the City orAshland
Full time employees earning less than $17,800 per year
Croman Corporation 40
Shakespeare Festival 150
City of Ashland 10
Southern Oregon State College 80
Ashland School District 105
Total 385 .
All data from RVCDC informal phone poll. September 199
The secondary source of eligible consumers are those people working in Asliland but not
currently living there. Exact numbers are not available that indicate how many people work in
Ashland with income levels at or below median. We can assume, however, that given the income
level ofjobs in the arts, education, service, and tourism industries more than 200 additional people
would qualify from this source.
The total population of eligible households not currently homeowners living within Asliland is .
1,395. Adding the 200 potential households working but not living in Ashland we have a source of
eligible consumers of approximately 1,600.
The first and foremost limitation on the number of eligible consumers is their status as low
income people, as imposed by a $100,000 grant from OHCS. Of the ten housing units.we will be
building, two must be for people earning under 80% of median income and the remaining eight
must be for people earning under 50% of median income.
The number of eligible consumers is also limited by the self-imposed restrictions placed by the
RVCDC: mainly that these units be provided to people currently living or working within the
Ashland city limits. The City of Ashland may impose this restriction as a requirement for access to
their City of Ashland Affordable Housing Trust Fund.
Further restrictions may be placed by the federal government if Community Block Grant Funds
are used to subsidize the housing costs.
Another area of limitation is the ability of the consumer to show credit-worthiness. By working
xvith the Consumers Counseling Service we hope to eliminate any major limitations this may
impose upon our market.
The RVCDC is currently asking eligible people to apply with the Farmers' Home
Administration's 502 Program. The primary•strategy for this activity is to ask city; state, federal,
and county employees who already work or live in Ashland to apply, ask major employers within
the city limits to announce the opportunity, and publicize a general request for applicants through
local news media_ Please see section Vl, 'Marketing for further details.
Part III. The Moiket 10105193 page 9
RVCDC Ashland Housing Business Plan
Competition
There is no real competition from for-profit developers for the low income homebuyers targeted
by this plan since housing for this range requires deep subsidy. No other non-profit is currently
working to provide this type of housing in Ashland. Private developers are more interested in
construction for median to high income buyers. As their primary effort in providing affordable
homeownership opportunities the local government is working in conjunction with the RVCDC on
this project.
Consideration has been given to the availability of housing stock in nearby Talent, but the
preference toward living in Ashland will usually take precedence in a selection process.
Key demographic information
The 1993 median income for Jackson County. according to HLD: 556,000
Ashland as a whole according to the 1990 US Census data:
Total population: 16.234
Median age: 35
Age 25-45 (target): 5.126
Contract renters paying $500 to 5749 cash rent (high target): 538
Contract renters paying 5250 to $499 cash rent (target): 2,168
Market trends
The City of Ashland has a growing tourism industry This tends to provide jobs that pay wages
less than those necessary to rent or own within the city limits. This trend is expected to continue
over the next five to ten years.
Housing costs have gone up dramatically in the last several years. Realtors in the area expect
this to continue for Ashland real estate. Few realtors expect that prices will decrease in the near
fimire, even though the rate of increase may diminish. Due to its location in a narrow valley there
is a definite limit to the number of houses the City of Ashland is capable of supporting. That limit
will eventually drive the price of housing higher.
The stock of housing available for ownership by low income people working or currently living
in Ashland will only diminish unless organizations like the RVCDC work in partnership with
private and governmental organizations to provide such housing.
page 10 Part III. The Market 10/05193
RVCDC Ashland llollslll�g Itllsllless I'lan
Pricing
The price of each unit must be subsidized considerably to create any level of opportunity for low
income people to purchase them. Please see Appendix A: following the Project Pro Forma is a
breakdown of cost, subsidy, and price per unit type. Through an almost 29% subsidy, and the help
of FmHA loan programs, the units can be brought within the range of low income people.
This plan is using Farmer's Home Administration's 502 Program. Current FmHA limits on
individual mortgages are $20,000 to $30,000 below the per unit cost of land and construction for
this project.
The price charged by the RVCDC must include a reasonable return. A reasonable return is one
that will allow the RVCDC to develop the next project as well as cover the operating expenses
required for the current project. This return will be generated through developer fees and
development administration charges.
Economic environment
Land in Ashland is among the most expensive in Oregon. We have the opportunity to purchase
developed lots for this project at below market rate from a local developer. The RVCDC benefits
by having the cost of negotiations, land search, and division planning subsidized by the developer's
efforts on our behalf
Regulatory environment
The City of Ashland imposes certain design characteristics that must be matched to Farmers'
Home Administration's requirements. These design characteristics x\ill increase the cost of each
unit because the RVCDC will not be allowed to build 'boxes without dFiVC\Vat's.'
Because the RVCDC plans to use CDBG grant ntonev to subsidize the cost of development, the
cost will probably increase because the federal government will require compliance with a variety
of environmental, fair housing, employment, health and safety re-ulations.
The use of Farmer's Home Administration financing may Impose additional restrictions.
Political environment
The RVCDC is fortunate in the mutual support provided with the City of Ashland and the State
of Oregon. Elected officials are generally supportive of the plans to provide these ten units of
housing for ownership.
Ashland's 1993 Comprehensive Housing Affordability Strategy (CHAS) identifies needs which
may present some competition for City of Ashland Affordable Housing Trust Fund money, as well
as CDBG entitlement funds. This competition can be offset through participation by the RVCDC
in city council meetings and educational efforts The purpose of such activities would be aimed at
Poi 11/1. Die A4arhe1 10.051 93 po ge I I
RVCDC Ashland Housing Business Plan
showing the importance of these ten units and how difficult providing such opportunities will
become in the near future.
i3
7
ptz-e 12 Part III. The Market 10105.93
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE NO. 2693 BY REPEALING
ALL ASSESSMENTS FOR THE RAILROAD PARR EXCEPT FOR THE
ASSESSMENT ON LOT 10 OF THE RAILROAD VILLAGE
SUBDIVISION OWNED BY THE CITY OF ASHLAND.
RECITALS:
A. Ordinance 2693 imposed assessments of real property located
within the Railroad District for acquisition and development of
the Railroad Park.
B. The food and beverage tax has been adopted by a vote of the
people and was not repealed at the last election. Funds from
this tax are dedicated for the acquisition of open space which
includes the Railroad Park. At the time the local improvement
district was being formed for the Railroad Park, the City
represented that properties would not be assessed for the park if
the food and beverage tax was implemented.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The local improvement district established by
Ordinance 2693 is modified in the following manner: The district
shall consist only of the park property itself, that being Lot 10
of the Railroad Village Subdivision, City of Ashland, Jackson
County, Oregon. All other properties assessed for this district
in Ordinance 2693 are removed from the district and all
assessments against those properties are repealed.
The foregoing ordinance was first read by title only in
accordance with Article X, Section 2'(C) of the City Charter on
the day of , 1993 , and duly PASSED and
ADOPTED -this day of , 1993 .
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of , 1993.
Catherine M. Golden, Mayor
Approved as to form:
Paul Nolte, City Attorney
PAGE 1-AMENDING ORDINANCE (p:psdcs\rspMd.0t2)
RESOLUTION NO.
A RESOLUTION DECLARING THE CANVASS OF THE VOTE OF THE ELECTION
HELD IN AND FOR THE CITY OF ASHLAND, OREGON, ON NOVEMBER 9, 1993.
RECITALS:
A. The City Council of the city of Ashland met on the 7th day of December, 1993,
at the City of Ashland's Civic Center and proceeded to canvass the vote cast at
the election held in and for the city of Ashland on the 9th day of November
1993.
B. The Council has canvassed the vote and has determined the number of votes
for the measure as follows:
15-1 Repeals Food and Beverage Tax Yes 3.093
No 3.223
15-2 Reduces Food and Beverage Tax if State
Sales Tax Adopted Yes 3.432
No 2.175
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Measure 15-1, which would have repealed the food and beverage tax
adopted by the voters in March 1993, is declared to have failed, and Measure 15-2,
which would have reduced the food and beverage tax from five percent down to one
percent if the state tax had been adopted and would prevail over Measure 15-1 if it
received the most affirmative votes, is declared to have passed.
The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the
City Council of the City of Ashland on the day of December, 1993.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this _ day of 1993.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
(.Acoun cil\eleRicn.res l
PROCLAMATION
I, Catherine M. Golden, Mayor of the city of Ashland, Oregon, do proclaim that
at the election held in the city of Ashland, Oregon, on the 9th day of November, 1993,
there was submitted to the voters two competing measures relating to the food and
beverage tax within the city of Ashland.
The first of these measures, 15-1, would have repealed the food and beverage
tax adopted by the voters in March 1993. This measure failed.
The second of these measures, 15-2, would have reduced the food and
beverage tax from five percent down to one percent, eliminating the sewage treatment
funds, if the state tax was adopted. While the state tax was not adopted, this measure
received more affirmative votes than 15-1, making it the prevailing measure.
Dated at Ashland, Oregon, this day of December, 1993.
Catherine M. Golden, Mayor
(s:\council\procln n.Mb)
ABSTRACT ELECTION REPORT
Special State Election - Jaekaon County
November 9, 1993
T C P l Y N 1 Y N
Logical Page 8 02-01 u u e 5 e o 5 e e
r r r e - a
n r c 1 2
o e e
u n n R R
t t t e a
P d
T R v e u
h e o a c
i 9 t 1 e
s i i e s
e n
H t g F F
1 r o 0
e a 0 0
c t d d
t i
l o B B
o n e e
a v v
City Of Ashland T T
x x
1 Ashland 434 659 65.9 192 220 214 164
2 Ashland 385 621 62.0 172 197 205 131
3 Ashland 469 645 72.7 171 278 233 168
4 Ashland 402 649 61.9 197 189 208 118
5 Ashland 379 587 64.6 165 198 179 156
6 Ashland 428 746 57.4 208 210 222 148
7 Ashland 370 629 58.8 170 191 187 134
8 Ashland 411 760 54.1 194 203 217 139
9 Ashland 389 742 52.4 200 177 232 112
10,16 SOSC/Ashland 416 748 55.6 188 215 231 129
11 Ashland 382 649 58.9 224 147 212 110
12 Ashland 362 585 61.9 203 149 182 lie
13 Ashland 423 632 66.9 229 169 226 130
14 Ashland 430 652 66.0 222 192 220 126
15 Ashland 423 609 69.5 185 226 220 145
17 Ashland 452 670 67.5 173 262 244 147
GRAND TOTAL 1,555 )D,503 (,L9 '3093 It23 3431 21 5
I certify the votes recorded on this abstract correctly Signature of sauntyaIork Date of abstract
summarize the tally of votes cast at the election
indicated. /f3
ABSTRACT OF VOTES AT GENERAL AND ABSTRACT OF VOTES AT PRIMARY ELECTIONS
SPECIAL ELECTIONS
Separate sheets for Democratic,Republican,Nonpartisan and other
Votes cast for govemor must be on separate candidates.
page or pages.
Separate sheets for candidates for city,county(including precinct)and state
offices.
RESOLUTION NO. 93-
A RESOLUTION ADOPTING A SEWER RATE SCHEDULE PURSUANT TO
SECTION 14.08. 035 OF THE ASHLAND MUNICIPAL CODE.
THE MAYOR AND CITY COUNCIL OF THE CITY OF ASHLAND DO RESOLVE AS
FOLLOWS:
SECTION 1. The "Sewer Rate Schedule" marked Exhibit "A" and
attached to this Resolution is adopted as the sewer rates inside
and outside the city limits.
SECTION 2 . Three (3) copies of this Resolution and Exhibit "A"
shall be maintained in the office of the City Recorder and shall
be available for public inspection during regular business hours.
SECTION 3 . The rates adopted pursuant to this Resolution shall
be effective for billings on or after April 1, 1994 .
SECTION 4. The rates adopted in Exhibit "A" shall be increased
to account for inflation annually on April 1st, based on the
Consumers Price Index - All Urban Consumer Portland Index (CPI-U)
December to December, provided that no other increases were
implemented within the last twelve months. The City
Administrator will provide the City Council with a review of the
rates annually.
SECTION 5. Resolution 92-55 is repealed upon the effective date
of this Resolution.
The foregoing Resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the
day of 1993 .
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of December, 1993 .
Pali Catherine
M. Golden, Mayor
Reviewed as to Form
EXHIBIT "A"
CITY OF ASHLAND, OREGON
SEWER RATE SCHEDULE
RESOLUTION NO. 93-
ADOPTED DECEMBER 71 1993
EFFECTIVE DATE APRIL 1, 1994
All sewer service provided by the City of Ashland will be in
accordance with Chapter 14 .08 of the Ashland Municipal Code.
1. SEWER RATES WITHIN THE CITY LIMITS
Single Family Residential
Monthly Service Charge $10. 00
Quantity Charge $ 1. 09/100 cf
Quantity Charge is based on average winter water consumption
in excess of 400 cubic feet (cf) per month. Winter
Consumption is defined as the average of water meter readings
taken in the months of January, February and March. Annually
on April 1, the bill will be adjusted based on the water
usage during the previous three months.
Multi-Family Residential
Monthly Service Charge per Unit $10. 00
Quantity Charge $ 1. 09/100 cf
Quantity Charge is based on average winter water consumption
in excess of 400 cubic feet per month per unit. Winter
Consumption is defined as the average of the water meter
readings taken in the months of January, February and March.
Multi-family residential accounts are all accounts in which
more than one residential dwelling is attached to the same
water service. Annually on April -1, the bill will be
adjusted based on the water usage during the previous three
months.
Commercial . Industrial and Governmental
Monthly Service Charge $10. 00
Quantity Charge $1.34/100 cf
Quantity Charge is based on actual monthly water consumption.
SEWER RATES
EXHIBIT "A"
PAGE 2
2. ADJUSTMENTS AND EXEMPTIONS TO COMMERCIAL AND INDUSTRIAL SEWER
RATES
A. If a commercial, industrial or governmental user can
demonstrate that the volume of sewage discharged by the user .
is less than 60% of the water consumed, the City
Administrator may adjust the sewer user charge accordingly.
Methodology for Special Cases for City Administrator
1. Greenhouses, Churches, and Schools (grades K-12)
operating on a nine month school year.
Monthly Service Charge $10. 00
Quantity Charge $ 1. 34/100 cf
Quantity Charge is based on average winter water consumption.
Winter Consumption is defined as the average of the meter
readings taken in the months of January, February and March.
Annually on April 1, the bill will be adjusted based on the
water usage during the previous three months.
2 . Bed and Breakfasts and Ashland Parks Bathrooms
Monthly Service Charge $10. 00
Quantity Charge $ 1. 34/100 cf
Quantity Charge is based on winter water consumption. Winter
Consumption is defined as the average of the water meter
readings taken in the months of January, February and March.
Annually on April 1, the bill will be adjusted based on the
water usage during the previous three months.
B. Water sold through an irrigation meter is exempt from
sewer user charge.
3 . SEWER RATES OUTSIDE THE CITY LIMITS
A. The sewer user charge shall apply to those sewer users
permitted under Section 14. 08 .030 of the Ashland Municipal
Code.
B. The sewer rates for outside the city limits shall be two
(2) times the sewer charges for inside the city limits.
Unmetered residential accounts will be calculated on an
average winter usage of 700 cubic feet of water.
RESOLUTION NO. 93-
A RESOLUTION ADOPTING WATER RATE SCHEDULES PURSUANT TO
SECTION 14.04. 030 OF THE ASHLAND MUNICIPAL CODE.
Y
THE MAYOR AND CITY COUNCIL OF THE CITY OF ASHLAND DO RESOLVE AS
FOLLOWS:
SECTION 1. The "Water Rate Schedule" marked Exhibit "A" and
attached to this Resolution is adopted as the water rates for use
and sale of water inside and outside the City limits from the
municipal water system.
SECTION 2 . Three (3) copies of this Resolution and Exhibit "A"
shall be maintained in the office of the City Recorder and shall
be available for public inspection during regular business hours.
SECTION 3 . The rates adopted on Exhibit "A" shall be increased
to account for inflation annually on January 1st, based on the
Consumers Price Index - All Urban Consumer Portland Index (CPI-U)
July to July, provided that no other increases were implemented
within the last twelve months. The City Administrator will
provide the City Council with a review of the rate structure
annually in the budget.
SECTION 4 . The rates adopted pursuant to this Resolution shall
be effective with water meter readings . taken on or after January
1, 1994 .
SECTION 5. Resolution 92-58 is repealed on the effective date of
this Resolution.
The foregoing Resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the
day of December, 1993 .
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of December, 1993 .
Catherine M. Golden, Mayor
Reviewed as to form
EXHIBIT "A"
CITY OF ASHLAND, OREGON
WATER RATE SCHEDULE
RESOLUTION NO. 93-
ADOPTED DECEMBER 7y 1993
EFFECTIVE DATE JANUARY 1, 1994
All water service provided by the City of Ashland will be in
accordance with ,Chapter 14 . 04 of the Ashland Municipal Code.
1. WATER RATES WITHIN THE CITY LIMITS
A. MONTHLY SERVICE CHARGE. The basic service charge
applies to all metered water services and does not include
any water consumption.
0.75 Inch Meter $ 8 . 30/month
1 Inch Meter $ 11. 20/month
1. 5 Inch Meter $ 15.75/month
2 Inch Meter $ 20.75/month
3 Inch Meter $ 41.50/month
4 Inch Meter $ 66. 40/month
6 Inch Meter $ 124. 50/month
8 Inch Meter $ 207. 50/month
B. WATER QUANTITY CHARGE. All customers will be charged
the following rates per cubic feet of water used.
Single Family Residential Consumption
0 to 300 cf per month $ 1. 04
300 to 1000 cf per month $ 1. 16
1000 to 2500 cf per month $ 1. 53
Over 2500 cf per month $ 1.94
Multi-Family Residential Consumption
0 to 300 cf per month per unit $ 1. 04
300 to 1000 cf per month per unit $ 1. 16
1000 to 2500 cf per month per unit $ 1.53
Over 2500 cf per month per unit $ 1.94
Non Residential Consumption
0 to 50, 000 cf per month $ 1. 21
Over 50, 000 cf per month $ 1. 25
WATER RATES
EXHIBIT "A"
PAGE 2
C. TID IRRIGATION WATER RATES
Unmetered Service $48.50/acre or portion of an
acre
Metered Service
Base Service Charge Same as A, above
Water Consumption $0. 19 per 100 cf
D. BULK WATER RATE. For water provided on a temporary
basis through a bulk meter on a fire hydrant the following
charges apply.
Deposit* $715.00
Basic Fee $ 80. 00/installation
Cost of Water Same as Commercial
* Deposit is refundable less basic fee, cost of water, and
any damage to the city meter, valve, wrench and/or hydrant.
2 . RATES OUTSIDE THE CITY LIMITS
A. All rates and charges for water service provided outside
the city limits will be 1.5 times the rates for water
service provided within the city limits.
H:\j ill\wp\council\swr.rm
RESOLUTION NO. 93-
A RESOLUTION ADOPTING WATER RATE SCHEDULES PURSUANT TO
SECTION 14.04.030 OF THE ASHLAND MUNICIPAL CODE.
THE MAYOR AND CITY COUNCIL OF THE CITY OF ASHLAND DO RESOLVE AS
FOLLOWS:
SECTION 1. The "Water Rate Schedule" marked Exhibit "A" and
attached to this Resolution is adopted as the water rates for use
and sale of water inside and outside the City limits from the
municipal water system.
SECTION 2 . Three (3) copies of this Resolution and Exhibit "A"
shall be maintained in the office of the City Recorder and shall
be available for public inspection during regular business hours.
SECTION 3 . The rates adopted on Exhibit "A" shall be increased
to account for inflation annually on January 1st, based on the
Consumers Price Index - All Urban Consumer Portland Index (CPI-U)
July to July, provided that no other increases were implemented
within the last twelve months. The City Administrator will
provide the City Council with a review of the rate structure
annually in the budget.
SECTION 4. The rates adopted pursuant to this Resolution shall
be effective with water meter readings taken on or after January
1, 1994.
SECTION 5. Resolution 92-58 is repealed on the effective date of
this Resolution.
The foregoing Resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the
day of December, 1993 .
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of December, 1993.
Catherine M. Golden, Mayor
Reviewed as to form
Revised December 6, 1993
EXHIBIT "A"
CITY OF ASHLAND, OREGON
WATER RATE SCHEDULE
RESOLUTION NO. 93-
ADOPTED DECEMBER 7, 1993
EFFECTIVE DATE JANUARY It 1994
All water service provided by the City of Ashland will be in
accordance with Chapter 14. 04 of the Ashland Municipal Code.
1. WATER RATES WITHIN THE CITY LIMITS
A. MONTHLY SERVICE CHARGE. The basic service charge
applies to all metered water services and does not include
any water consumption.
0. 75 Inch Meter $ 8. 30/month
1 Inch. Meter $ 11.20/month
1.5 Inch Meter $ 15. 75/month
2 Inch Meter $ 20.75/month
3 Inch Meter $ 41.50/month
4 Inch Meter $ 66.40/month
6 Inch Meter $ 124.50/month
8 Inch Meter $ 207. 50/month
B. WATER QUANTITY CHARGE. All customers will be charged
the following rates per cubic feet of water used.
Single Family Residential Consumption
0 to 300 cf per month $ 1. 04 per ccf
300 to 1000 cf pei month $ 1. 16 per ccf
1000 to 2500 cf per month $ 1.53 per ccf
Over 2500 cf per month $ ' 1.94 per ccf
Multi-Family Residential Consumption
0 to 300 'cf per month $ 1. 04 per ccf
300 to 1000 cf per month $ 1. 16 per ccf
1000 to 2500 cf per month $ 1. 53 per ccf
Over 2500 cf per month $ 1.94 per ccf
Non Residential Consumption
0 to 50,000 cf per month $ 1.21 per ccf
Over 50, 000 cf per month $ 1.25 per ccf
Revised December 6, 1993
WATER RATES
EXHIBIT "A"
PAGE 2
C. TID IRRIGATION WATER RATES
Unmetered Service $48.50/acre or portion of an
acre
Metered Service
Base Service Charge Same as A, above
Water Consumption $0. 19 per 100, cf
D. BULK WATER RATE. For water provided on a temporary
basis through a bulk meter on a fire hydrant the following
charges apply.
Deposit* $715. 00
Basic Fee $ 80. 00/installation
Cost of Water Same as Commercial
* Deposit is refundable less basic fee, cost of water, and
any damage to the city meter, valve, wrench and/or hydrant.
2 . RATES OUTSIDE THE CITY LIMITS
A. All rates and charges for water service provided outside
the city limits will be 1.5 times the rates for water
service provided within the city limits.
HAjiIDwp\co iRswr.m
Revised December 6, 1993
nay
RESOLUTION NO. 93-
A RESOLUTION ADOPTING A SEWER RATE SCHEDULE PURSUANT TO
SECTION 14.08.035 OF THE ASHLAND MUNICIPAL CODE.
THE MAYOR AND CITY. COUNCIL.OF THE-CITY OF ASHLAND DO RESOLVE AS
FOLLOWS:
SECTION 1. The. "Sewer Rate Schedule" marked Exhibit "A" and
attached to this Resolution is adopted as the sewer rates inside
and outside the city limits.
SECTION 2 . Three (3) copies of this Resolution and Exhibit "A"
shall be maintained in the office of the City Recorder and shall
be available for public inspection during regular business hours.
SECTION 3 . The rates adopted pursuant to this Resolution shall
be effective for billings on or after April 1, 1994.
SECTION 4. The rates adopted in Exhibit "A" shall be increased
to account for inflation annually on April 1st, based on the.
Consumers Price Index - All Urban Consumer Portland Index (CPI-U)
December to December, provided that no other increases were
implemented within the last twelve months. The City
Administrator will provide the City Council with a review of the
rates annually.
SECTION 5. Resolution 92-55 is repealed upon the effective date
of this Resolution.
The foregoing Resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the
day of 1993 .
Nan E. Franklin
City Recorder
SIGNED and APPROVED this day of December, 1993.
n 1 Catherine M. Golden, Mayor
Reviewed as to Form
Revised December 6, 1993
EXIHIIBIT "A"
CITY OF ASHLAND, OREGON
SEWER RATE SCHEDULE .
RESOLUTION NO. 93-
ADOPTED DECEMBER 7, 1993
EFFECTIVE DATE APRIL 1, 1994
All sewer service provided by the City of Ashland will be in
accordance with Chapter 14 .08 of the Ashland Municipal Code.
1. SEWER RATES WITHIN THE CITY LIMITS
Single Family Residential
Monthly Service Charge $10. 00
Quantity Charge $ 1. 09/100 cf
Quantity Charge is based on average winter water consumption
in excess of 400 cubic feet (cf) per month. Winter
consumption is defined as the average of water meter readings
taken in the months of January, February and March. Annually
on April 1 the bill will be adjusted based on the water
consumption during the previous three months.
Single family residential water accounts with no consumption
during the months of January, February and March will be
based at 700 cf.
Multi-Family Residential
Monthly Service Charge per Unit $10. 00
Quantity Charge $ 1. 09/100 cf
Quantity Charge is based on average winter water consumption
in excess of 400 cubic feet per month per unit. Winter
consumption is defined as the average "of the water meter
readings taken in the months of January, February and March.
Multi-family residential accounts are all accounts in which
more than one residential dwelling is attached to the same
water service. Annually on April 1 the bill will be adjusted
based on the water consumption during the previous three
months.
Multi-family residential water accounts with no consumption
during the months of January, February and March will be
based at 300 cf.
Revised December 6, 1993
SEWER RATES
EXHIBIT "A"
PAGE 2
Commercial. Industrial and Governmental
Monthly Service Charge $10. 00
• Quantity Charge $1.34/100 cf
Quantity Charge is based on actual monthly water consumption.
2 . ADJUSTMENTS AND EXEMPTIONS TO COMMERCIAL AND INDUSTRIAL SEWER
RATES
A. If a commercial, industrial or governmental user can
demonstrate that the volume of sewage discharged by the user
is less than 60% of the water consumed, the City
Administrator may adjust the sewer user charge accordingly.
Methodology for Special Cases for City Administrator
1. Greenhouses, Churches, and Schools (grades K-12)
operating on a nine month school year.
Monthly Service Charge $10.00
Quantity Charge $ 1.34/100 cf
Quantity Charge is based on average. winter water
consumption. Winter consumption is defined as the
average of the meter readings taken in the months of
January, February and March. Annually on April 1 the
bill will be adjusted based on the water consumption
during the previous three months.
2. Bed and Breakfasts and Ashland Parks Bathrooms
Monthly Service .Charge $10. 00
Quantity Charge $ 1.34/100 cf
Quantity Charge is based on winter water consumption.'
Winter consumption is defined as the total of water meter
readings taken in the months of January, February and
March. Annually on April 1 the bill will be adjusted
based on the water usage during the previous three
months.
B. ' Water sold through an irrigation meter is exempt from
sewer user charge.
Revised December 6, 1993
SEWER RATES
EXHIBIT "A"
PAGE 3
3. SEWER RATES OUTSIDE THE CITY LIMITS
A. The sewer user charge shall apply to those sewer users
permitted under Section 14.08.030 of the Ashland Municipal
Code.
B. The sewer rates for outside the city limits shall be two
(2) times the sewer charges for inside the city limits.
Unmetered residential accounts will be calculated on an
average winter usage of 700 cubic feet of water for single
family residences, and 300 cubic feet per unit for multi-
family residences.
So
Revised December 6, 1993
ASHLAND POLICE DEPARTMENT
MONTHLY REPORT
November, 1993 `
Forlunately, the "taggers" are local youth and
_ CrintefWorkload not gang affiliated. Sgt Hooper has been
Activity assigned to coordinate the eradication effort.
One of the primary offenders was arrested and
1993 continues to sentenced to 10 months suspended sentence,
reflect an overall providing Ise assist APD in our abatement
decline in reported efforts.
crimes. Currently the
Part I offenses (major-
crimes and thefts) are o SCHEDULING : Lt.
5.8 % less than 1992. Lt comparison with the Clements recently returned from
same month ( Nov 92) last year, shoplifting a training session devoted to
declined (11 to 5), and there were no reported scheduling issues. In comparison
auto thefts, compared to 5 in Nov 92. 3 with other shift scheduling plans, Ashland
arson cases were reported compared to 0 in PD's 5-2 (8hr) schedule compared favorably
92. Both commercial and residential with regards to having officers available for
burglaries are down over 92 as is rape and work assignment attd for being able to
robbery. In minor offenses, vandalism adequately staff shifts by calls for service.
increased considerably from 38 to 57 primarily
due to acts of graffiti.
o LAP TOP COMPUTERS: The Department
In other activity, injury vehicle accidents developed an objective of having direct input
increased in November front 3 to 8, however of reports while officers rentain in the field.
overall injury accidents are still half the total Three officers have been using lap top
of 92 (40 to 83). Likewise, noninjury computers on a trial basis for One Department.
accidents rentain approximately 34% less than As a result of this pilot
last year. Even though reported crime is down program a few concerts
somewhat, our calls for service (CFS) were identified: awkward
continue to increase at a noticeable rate. operation in the patrol car,
Through Nov 92 we had 7859, while for the a software program that is
same period this year, we've recorded 8079 not particularly suited to
CFS (3%+). In Nov 92 we recorded 616 CFS our report format and a
while last ntontlt we handled 681 (11%+). complicated process to get the reports printed.
However, over all the use of lap top
o GRAFFITI: The Department is treating computers is widely accepted and we will
this recent vandalism spree as high priority continue with the program. The Department
since wide-spread graffiti is often the first will expand it's search and look for an
indication of a community in trouble. improved design to accommodate a swing
outwork station for the new patrol cars before
obtaining additional computers.
INVESTIGATIONS:
0 AUTOMATED PARKING TRACKING Det Lynn Parlette is
SYSTEM. Approval was received to continuing to investigate
purchase equipment (a hand held P.C.) to the arson fire which
computerize the issuing and tracking of occurred at the Catalina
citations issued by Parking Control personnel. St Medical Office. The prime suspect is in
This new system will save considerable staff custody in Kansas for attempted murder.
hours in avoiding hand written entries and
minimize both time delay and errors. This is The Detective Division is currently
another approach in our goal to bringing "hi investigating two separate theft cases which
tech" to APD. occurred at the Ashland Municipal Airport
over the past 6 months. The thefts involved
0 TRAINING : The Department received a approximately $96000 worth of aviation
total of 180 hours of training for the month of electronics from several aircraft.
November and some of the highlights were:
Det Ken Savage has been reassigned to the
0 Wendy Central Area Patrol position. He will begin
Svaren has """` working in this capacity in 1994. Officer
been in an a Richard Walsh will be fransferring into the
ongoing Detective Bureau to fill the vacancy. This
training position is a 2 year rotating assignment for
program career development purpose and to improve
since taking over the position of Community the initial investigative skills of the patrol
Service Officer. The objective is for CSO's to officer.
be able to relieve Police Officers from routine
tasks.
CRIME PREVENTION:
o Kip Thomas provided driver safety classes to
two officers. A similar class will be offered to The DA.RE program received a lot of
the entire Department in the near future. publicity in November. A Half-hour show on
D.A.R.E in Ashland was taped by Ashland
0 Brent Jensen attended a week long accident Cable Access and aired several tunes during
investigation class. the month. Additionally, there has been
extensive publicity and public support for the
o Richard Chambers has completed an 80 renovation of the 'DARE-mobile" the 1985
hour BPSST Career Development Class. Ford T-Bird, seized from a drug dealer, which
obtained its body work and paint (all
0 16 Officers and 2 Reserves attended a two donated) during November. The Ashland
!hour intoxilyzer class that was presented by High School auto shop is maintaining the
Oregon State Police. vehicle as a class project.
2
COMMUNICATIONS:
Calls For Service 674
Medical Runs 68
Fire Runs 17
ALS Runs 27
Auto Aid 4
This report fonnat is a different approach to
provide you with summary information.
Hopefully it is readable and of value. We
apologize for the busy attachment, but we're
working on it too. However, it will take longer
to resolve.
We wish to take this time to wish each of you
MERRY
CHRISTMAS !
HAPPY HANUKKAH
3
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PRO'STIT1.11 10:1 !(;0,0 2. 5 15
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ASHLAND POLICED:PARTMENT PUBLIC SAFETY / LAN ENFORCEMENT PABE'�i . Z s
r 3 ORIA..: OR0150100 ADP PL3340?;L.� > 'x
DATE 12r1�i?.. YEAR: t?92
TIME 16:04:JO CALL BRE RDONN BY MONTH REPORT, AH OOO1N k n, ' n
JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBEF YEAALY�r',
INCIDENT TYPE T " % 9 % 8 % 5 % 4 v TOTALS
a�,irel
- - - - - -
e,
20 OffAgFam I 4.8 3 14.3 3 14.3 0 10 I 4.8 1 4.8 r213'i�t ' dt'
21 DUII 6 6.3 5 J.25 6.3 12 12.5 4 9.4 7 9.4 F9bh' nG+ f
Z? Liquor Lau 11 4.8 6 5.4 10 8.9 l0 16.1 6 5.4 6 5.4 !l2aP ti7a�
24 DOC 20 8.3 18 7.5 23 7.6 15 6.3 17 7.1 13 5.4 `� t
25 Vidnap 0 .n 0 .0 0 .0 0 .0 0 .0 0 .0
Eb All Other 67 . 7.7 JO 7.2 b9 7.9 47 6.8 43 6.2 51 7.4 690.;,,.,,' SF
29 Curfew 6 25.0 3 12.5 4 16.7 1 4.2 1 4.2 0 .0 24
27 Runauoy 6 10.2 7 11.7 4 6.8 8 13.6 7 11.9 2 3.4 ; `54
37 Traf Criae 20 11.5 12 6.9 16 9.2 17 9.8 17 4.8 15 8.6 174 s
41 N'JA/Iniury 5 6.7 3 4.0 10 13.3 7 9.3 3 4.0 5 b.7 ,175;r
42 MVAifrupDm 19 4.2 16 8.2 15 7.7 17 4.7 23 11.7 19 7.7 196 � ' ? :r
46 Fi=.h!Gaee 0 .0 0 .0 0 .0 0 .0 0 .0 0 G °
51 Custody 0 .0 0 0 0 .0 1 100.0 0 .0 _ 0 .0 xyayj. , ';'r;
52 Warrant 4 13.8 2 6.9 1 ' 3.4 § 13.8 3 10.3 3 1013 124r< r 2 3
53 ST MV FEC 0 .0 0 .0 1 100.0 0 10 0 10 0 10
55 fugitive 4 10.9 Z 5.4 4 10.8 2 5.4 1 Z 7 2 5.4
56 MIS Person 1 20.0 0 .0 1 20.0 0 .0 0 .0 0 .0
J7 Sud Death 1 19.0 0 .0 1 10.0 0 .0 0 .0 2 20.0 10�,"f41j4
58 Suicide 0 .0 '1 12.5 1 12.5 0 .0 0 .0 0
60 Animal Prh 29 8.6 44 13.1 28 8.3 24' 0.6 27 8.6 21 6.3 ',336"• t
bi Property 23 7 ° 27 T,§ 30 10.5 30 ..8.3 29 910 25 6.9 r3631r,a $ y y
62 Ahand Auto 24 T.J 25 7.8 127 8.4 35 10.4 34 10.6 20 63 h 320,K1a rr, c
64 Luc Auto 0 0 0 0 0 .0 0 0 1 100.0 0
65 lepnd Auto
0 0 t ZJ.O 1 25.0 0 0 0 0 0 0 T 4 ! Iu5«
66 Assisi 87 9.2 80 8.5 77 8.4 78 8.3 75 8.0 66 7.0
67 Domestic 30 18.5 13 8.0 12 7.4 S 3.1 5 3.1 13 8.0 1621 rlr; ;l
6? Insec F;em 6 ?.5 11 13.8 5 6.3 6 7.5 4 5.0 6 '7.5 - OBOu ' 'i
70 Suspicious 49 6.7 82 11.1 bb 9.0 55 7.5 53 7.2 44 6.0 '736y
71 Puh Safety 9 11.1 6 7.4 10 12.3 5 6.2 5 6.2 12 14.8
73 Disturb. 70 I0.1 73 10.5 57 8.2 50 7.2 31- 4.5 33 4.9 r.642i;;a;
75 Sick Cared 21 12.1 12 b.7 13 7.5 15 8.7 5 2.7 11 6.4
77 Traff/Rds, 40 9.6 .37 3.0 34 8.4 32 . 6.9 30 b.J 27 5.8 465' Yr ti,
78 Civil 1 16.7 1 16.7 0 .0 2 33.3 0 0 0' .0
81 Alarm 13 6.0 25 11.5 24 11.0 12 5.5 10 4.6 22 10.1
98 Misc 6 7.7 3 3.8 3 319 6 7.7 5 6.4 7 9.0
99 Miac 0 10 0 .0 0 .0 0.. .0 0 .0 0 .0
- ----------- ------------ ------------ -------7---- ------------ ---
r
TOTALS: 731 8.6 763 9.0 753 819 692 B.2 616 7.3 620 7.3 Br479, +t ,l
I
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SANDRA SAWYER '
Attorney at Law The Estate Building,
10 Crater Lake Avenue
Medford, Oregon 97501-7458
(503)734-4115
FAX (503)773-8483
December 17, 1993
Barbara Allen
Barbara Allen Real Estate
2262 Ashland Street
Ashland, OR 97520
Dear Barbara
I have reviewed the form agreement you provided which purports to establish a contract
between the City of Ashland and medium income housing purchasers. I have many problems
with the proposed agreement.
The first question which comes to mind is, "What is the consideration?" The City of Ashland
seems to be giving nothing, but taking everything. A contract must be based upon some
benefit and detriment to each of the parties. The City of Ashland has nothing but benefit
from this contract. This fact, incidentally, convinces me that it is a contract of adhesion, i.e.
one in which the parties do not occupy equal bargaining power, and the superior bargaining
power takes all of the benefit to the detriment of the other:
I am also very concerned about the ambiguity of the provision which spells out what a seller
will pay to the City in the event the City does not buy the property. First, this provision is
unintelligible. It speaks of "the difference" and does not specify the difference between what
and what. Further, it is clearly a penalty provision. The law abhors penalties. .
Frankly, if a client brought this contract to me, my advice would be not to sign it under any
circumstances. It is clearly a lawsuit waiting to be filed.
Sincer,y
�Ieit� et
c
Sandra Sawyer
m
KEITH. AVERY 503 4882504 P. 01
ASHLAND PARKVIEW (I. DEC 16 1993
December 16, 1993y2
Honorable Cathy Golden, Mayor
City of Ashland
20 E..Main Street
Ashland OR 97520
Dear Ms. Golden:
I am the developer of the 25-lot subdivision Ashland parkview. In November of this year
we received final approvals for our planned affordable housing development. With the
approval came certain conditions, one of which in particular has proven to potentially
prohibit the sale of those seven homes designated as affordable.
The condition is known as the Resale Restrictive Agreement. Its purpose being to
maintain an affordable housing inventory is admirable, but the document is ambiguous,
unclear in terminology, and unfinancible. No bank is willing to finance this conditional
agreement.
The Clear Creek subdivision, being built by Larry Medinger, with 32 lots, has sold all but
the 12 affordable homes due to the Resale Restriction.
I don't believe the Council foresaw the problems inherent in this type of restrictive
agreement, yet the outcome is that the homes under the restriction cannot be sold.
I, therefore, respectfully request that this concern be placed on the next Council meeting
agenda to further discuss its ramifications. I feel that the Restrictive Sales Agreement
should be removed as a condition of the Ashland Parkview subdivision as well as other
subdivisions offering affordable housing under performance standard options.
To further the efforts of developing.affordable housing for the Ashland community, I
offer my time and service to re-establishing the Affordable Housing subcommittee to
assist in developing a sound, financible, long-term program.
Sincerely,
Keith Ave
General Partner
Ashland Parkvlew Partnership•Maul Office•485 Waiale Drive•Waauku,Maui,Hawaii 96793•(808)242-8070•Fax(808)244-9539
Bear Creek Construction•Oregon Office•P.O.Box 1146•Ashland,Oregon 97520•(503)482-0854•Fax(503)488-2504
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