HomeMy WebLinkAbout2011-1220 Regular Meeting CITY OF
ASHLAND
Important: Any citizen may orally address the Council on non-agenda items during the Public Forum. Any citizen may submit written
comments to the Council on any item on the Agenda,unless it is the subject of a public hearing and the record is closed. Time permining,the
Presiding Officer may allow oral testimony. If you wish to speak,please fill out the Speaker Request form located near the entrance to the Council
Chambers. The chair will recognize you and inform you as to the amount of time alloned to you,if any. The time granted will be dependent to
some extent on the nature of the item under discussion,the number of people who wish to speak,and the length of the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
December 20, 2011
Council Chambers
1175 E. Main Street
Note: Items on the Agenda not considered due to time constraints are automatically continued to the next
regularly scheduled Council meeting [AMC 2.04.030.E.]
6:30 p.m. Executive Session for discussion of real property transaction pursuant to ORS
192.660(2)(e).
7:00 p.m. Regular Meeting
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL .
IV. MAYOR'S ANNOUNCEMENTS
V. SHOULD THE COUNCIL APPROVE THE MINUTES OF THESE MEETINGS?
[5 minutes]
1. Study Session of December 5, 2011
2. Executive Session of December 6, 2011
3. Regular Meeting of December 6, 2011
VI. SPECIAL PRESENTATIONS & AWARDS
VII. CONSENT AGENDA [5 minutes]
1. Will Council Approve the Minutes of the Boards, Commissions and Committees?
2. Does Council wish to approve a Liquor License Application from Emil McMillan,
Jr. dba McMillan's Hong Kong Bar at 23 North Main Street?
3. Does Council wish to confirm the Mayor's appointment of Tobin Fisher to the
Historic Commission with a term to expire April 30, 2014?
4 Does Council wish to confirm the Mayor's appointment of Richard Kaplan with a
term to expire April 30, 2015 to the Planning Commission?
5. Will Council, acting as the Local Contract Review Board, approve a Sole Source
Procurement for the acquisition of Itron electric meters directly from General
Pacific for a term of three (3) years beginning January 1, 2012 and expiring
December 31, 2014?
(011NClI \1FI Il\(iSAR613ROADC1SI L1V1 (lNUTAINNE.1.:9
VISI f l lit; CITY Ot' ASIII,AND'� N•F,13 Sll F AT WW W ASIIL,AN110R.1;5
VIII. PUBLIC HEARINGS (Persons wishing to speak are to submit a "speaker request
form" prior to the commencement of the public hearing. All hearings must conclude
by 9:00 p.m., be continued to a subsequent meeting, or be extended to 9:30 p.m. by
a two-thirds vote of council (AMC §2.04.050))
None
IX. PUBLIC FORUM Business from the audience not included on the agenda. (Total
time allowed for Public Forum is 15 minutes. The Mayor will set time limits to enable
all people wishing to speak to complete their testimony.) [15 minutes maximum]
Please note: Comments or questions from the public that are of a defamatory nature,
such as statements directed at individual Councilors'character, intentions, etc., are
out of order because they interfere with the work of the Council. The Council will not
answer questions posed during public forum but may direct staff to answer such
questions later.
X. UNFINISHED BUSINESS
1. Will Council approve a resolution for an interim rate increase for solid waste
collection?
2. Does Council have questions regarding the applicability of recent ordinance
amendments designed to implement ideas, proposals and recommendations
evaluated as part of the Pedestrian Places Project? [25 Minutes]
3. Will Council authorize the City Administrator to finalize and sign the Charging
Site Host Agreement with ECOtality North America to participate in a pilot project
for the installation and use of Electric Vehicle (EV) charging units in two City
owned parking facilities in the downtown area?
XI. NEW AND MISCELLANEOUS BUSINESS
1. Will Council conduct annual review and accept the current City of Ashland
Investment Policy? [10 Minutes]
2. Shall Council approve the annual appointments for the vacant positions on the
Citizen Budget Committee with term ending December 31, 2016? [15 Minutes]
-XII. ORDINANCES. RESOLUTIONS AND CONTRACTS
1. Will Council approve Second Reading of ordinance titled, "An Ordinance
Amending Chapter 2.12 and Chapter 2.19 of the Ashland Municipal Code,
Reducing the Number of Established Members on the Planning Commission and
Housing Commission"? [10 Minutes]
XIII. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL
LIAISONS
1. Discussion regarding wildlife issues.
XIV. ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Administrator's office at(541) 488-6002(TTY phone number 1-800-735-2900).
Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to the meeting(28 CFR 35.102-35.104 ADA Title I).
COUNCII MFIF,IIN(;SAk ?. 13ROADCAS"1 LlV'FO'NCI IANiNI_;l_. 9
VltilT I'l-IL C1'l'l' 017 ASI II ANI A �V1_13 SI I fi A 1 US
\AWN'.r1 III A I�.i;)R-
CITY COUNCIL STUDY SESSION
December 5, 2011
Page I oft
MINUTES FOR THE STUDY SESSION
ASHLAND CITY COUNCIL
Monday, December 5, 2011
Siskiyou Room,51 Winburn Way
Mayor Stromberg called the meeting to order at 5:30 p.m. in the Siskiyou Room.
Councilor Silbiger, Morris, Chapman, Slattery, and Voisin were present. Councilor Lemhouse was absent.
1. Look Ahead Review
Item not reviewed.
2. Does Council have questions about the proposed solid waste collection rate increase options?
Recology General Manager Steve DiFabion introduced Bruce Gondry Vice President and Group Manager,
Ed Farewell Vice President and Assistant Group Manager, and Tom Norris Regional Financial Manager. He
noted specific services Recology offered that included the Yellow Bag and Sticker programs, the Prescription
Drug Box service and how the Recycle Center was now open 6 days a week. Recology also added free leaf
drop off days and the Bear Proof Cart Program. They were in the process of developing a senior and
disabled discount for low-income people aged 60 years and older and a 35%discount for people 65 and older
who were low-income. The City would use their low-income policy and adhere to Federal low-income
guidelines to determine who was eligible for the Recology discount.
Mr. DiFabion explained the operating ratio concept divided allowable expenses by .90, added in pass-
through expenses, and would provide a pre-tax profit of 10%. The concept was fair, easy to calculate and to
administer, consistent with industry averages, and allowed a reasonable return. Currently, one out of eight
residential customers participated in the discount programs that resulted in $134,000 of lost revenue annually
for Recology. Garbage units generated revenue, not ancillary services. There was an associated cost for
waste diversion and in the future revenue needed to be replaced somewhere.
Council stated it would be difficult for the citizenry to accept a 23% rate increase because they were
successful in garbage diversion. Raising the rates for Sticker and Yellow Bag programs were suggested, and
retaining the 35% discount to low-income customers. Other comments noted the Sticker and Yellow Bag
programs predated Recology and the services had not changed enough to warrant a 23% increase. Past
increases were traditionally at the most a Consumer Price Index (CPI) increase and based on actual costs.
The 23% increase seemed based on profit margin. Additionally, having rate information a few years prior to
2010 would be helpful. The information Recology provided showed General Administration increasing
$200,000 over the past two years. Council wanted to see cost increases based on previously set standards
and not an artificial rate of return.
Recology recognized an immediate 23% increase was not tenable but needed to stop operating at a loss. A
10% increase at this time would help Recology break even. Mayor Stromberg clarified using the operating
ratio equation the increase was actually 11.1%, was based an accounting action rather than hard costs, and
reiterated it would be extremely difficult for the citizenry to accept.
Mr. Norris explained when Recology acquired Ashland Sanitary it had collection revenues of$3,817,924 for
the full calendar year. The 9% rate increase in 2008 and 7.7% increase in 2009 should have generated
$4,198,572 revenue and instead created $3,737,593 with a shortfall of $460,979. Additionally Recology
experienced a $68,981 loss in Recycling revenue between 2008 and 2010. During that time, they also
incurred approximately $300,000 of expenses. They attributed the loss to customers creating less waste and
diverting more garbage. With less waste disposal fees decreased but the cost of transporting recycled
CITY COUNCIL STUDY SESSION
December 5, 2011
Page 2 of 2
material to Portland increased. The majority of the costs went to labor, fuel, disposal, and fleet maintenance.
Ashland Sanitary absorbed the administrative costs for Recology the first year of their ownership but the
second year Recology allocated those costs.
Mr. Gondry added what drove the need for a rate increase was revenue that never materialized. The rate
increases from 2008 and 2009 originated from the former owners. The revenue did not follow the rate
because customers downsized their billing unit, and there was a significant loss of debris box collection for
construction sites due to the economic downturn.
Mr. Norris clarified having less disposal cost was only one component. Recycling and green waste service
were other components that were growing. The overall garbage rate funded these services because recycling
and green waste did not have a direct charge. It was a common industry standard for garbage rates to cover
recycling services.
Council suggested charging for recycling instead of increasing the rates while continuing the discounts to
seniors, disabled and low-income residents. Other statements thought the commercial subsidy was out of
range of what it should be and that residential rates should not subsidize that service.
Mr. DiFabion referred to the commercial discount and explained historically rate increases went across the
board without delving into rate structure or fairness. He used Rogue Disposal in Medford in comparison and
explained why they had higher rates for commercial but lower rates for residential than Ashland. Recology
could adjust commercial rates.
Council comments included separating the commercial discount from residential and alternately concern that
raising commercial rates may result in businesses having to increase their total costs to cover disposal
services.
Recology worked with businesses to mitigate costs but it was difficult because of space issues, most
businesses had to use smaller containers and were unable to use compactors.
Mr. DiFabion explained when the market goes flat for recycling Recology sends it to Portland at a loss.
Other Council comments noted that it often cost less dumping trash in the landfill instead recycling.
Recycling needed to pay for itself and every time the rates increased, there was more garbage in the
watershed and on the street. Additional concern did not support residents subsidizing commercial rates.
Council wanted information that showed rate increases outlined with impact and they wanted to review data
prior to 2010. They also wanted some form of a rate menu that showed what each service would cost instead
of charging one rate to cover other services. Additionally, Recology needed to update the commercial rate
structure.
Staff would work with Recology to develop a more feasible rate increase.
Meeting adjourned at 7:00 p.m.
Respectfully submitted,
Dana Smith
Assistant to the City Recorder
ASHLANU U11'Y WUNC:IL MLL11NO
December 6, 1011
Page 1 of 7
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
December 6, 2011
Council Chambers
1175 E. Main Street
CALL TO ORDER
Mayor Stromberg called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers.
ROLL CALL
Councilor Slattery, Morris, Lemhouse, Voisin, Silbiger,and Chapman were present.
MAYOR'S ANNOUNCEMENTS
Mayor Stromberg announced openings on the Planning, Historic, Housing, Public Arts, and Tree
Commissions and the Audit Committee.
Police Chief Terry Holdemess provided an update on the David Grubbs murder case. At this time, there
were no viable suspects. He addressed the reward and clarified the Crime Stoppers phone number was
actually a tip line. The Crime Stoppers Board of Directors would allocate a reward if a tip proved
successful. The standard Crime Stoppers reward was 51,000 per case. For this case, they were accepting
monetary donations to increase that amount. Individuals could send their donations to the Medford Police
Department, Attn: Ruth Cox, PIU Crime Stoppers, 411 West 8th Street, Medford 97501. Checks should
indicate the money is for the David Grubbs case.
Chief Holdemess added that people phoning in tips should not expect a return phone call since many tips
they received were similar and there was not enough time to respond individually due to the volume they
were receiving.
Mayor Stromberg announced a Town Hall meeting the following evening regarding water source and
redundancy.
SHOULD THE COUNCIL APPROVE THE MINUTES OF THESE MEETINGS?
The minutes of the Study Session of November 14, 2011, Executive Session of November 15, 2011 and
Regular Meeting of November 15, 2011 were approved as presented.
SPECIAL PRESENTATIONS & AWARDS
CONSENT AGENDA
1. Will Council Approve the Minutes of the Boards, Commissions and Committees?
2. Will Council authorize the City Administrator to finalize and sign a Charging Site Host
Agreement with ECOtality North America to participate in a pilot project for the installation
and use of Electric Vehicle Charging units in two City owned parking facilities in the downtown
area?
3. Will Council approve an agreement with Central Oregon and Pacific Railroad, Inc. (CORP)
authorizing construction of crossing improvements at the Hersey/Laurel rail crossing?
4. Shall Council agree to legal representation of the City by David Lohman on matters relating to
the Mount Ashland ski area?
5. Will Council, acting as the local contract review board, approve a special procurement contract
with GE Water and Process Technologies for the purchase of new wastewater membrane filters
in the amount of$480,203?
AJ/iLAIVU CI]Y CUUNC/L Mtt./7NU
December 6, 2011
Page 2 of
Mayor Stromberg explained Consent Agenda item #4 was pulled from agenda for further consideration.
Councilor Silbiger pulled Consent Agenda item #l, Councilor Slattery pulled item #2, and Councilor
Voisin pulled#3 for further discussion.
Councilor Lemhouse/Morris m/s to approve Consent Agenda item #5. Voice Vote: all AYES.
Motion passed.
Councilor Silbiger noted the minutes of the Joint Planning and Transportation Commission reflected an
approval to expense $10,000 to create a multi-modal Systems Development Charge (SDC). Councilor
Chapman clarified the intention of motion was the Commission approving presenting the
recommendation to allocate funds to Council. ,
Councilor Slattery/Silbiger m/s to place the pilot project for the installation and use of the Electric
Vehicle Charging Unit Installations on a future agenda to allow for public comment. Voice Vote: all
AYES. Motion passed.
Engineering Services Manager Jim Olson addressed the CORP Agreement to improve the Hersey and
Laurel Streets railroad crossing and explained the project would also add the necessary infrastructure
when the railroad opened in the future. It was a grant project funded 94%. through the Oregon
Department of Transportation (ODOT) with the City responsible for the remaining 6% or $30,000. The
project had a tentative May 2012 completion date with extensions if needed.
Councilor Silbiger/Slattery m/s to approve Consent Agenda items #1 and #3. Voice Vote: all AYES.
Motion passed.
PUBLIC HEARINGS
1. Will Council approve a 23% rate increase for solid waste collection?
Interim City Administrator Larry Patterson explained Recology was aware the 23% increase was difficult
to accept and would provide an interim step to help stop some of their financial loss but not fix the whole
problem. Staff recommended Council approve a short-term step and provide resources to work with
Recology to simplify the process in the future with a long-term solution early to mid 2012.
Recology General Manager Steve DiFabion introduced Bruce Gondry Vice President and Group
Manager, and Tom Norris Regional Financial Manager. Recology requested an immediate rate increase
of 11.1% across all rate schedules as a stopgap adjustment to eliminate the ongoing operational loss
Recology was currently experiencing. The increase would equate to $1.84 a month to the average
residential customer. Recology proposed to reconvene with City staff early 2012 regarding the balance of
the 23.3% increase.
Mr. Norris explained the $434,000 loss included the operating loss of$196,595 and the Franchise Fee
expense of$238,496 and equated to an 11.2%percent increase based on the 2012 projections.
Mr. Patterson added if Council chose not to take action the next step in the franchise would be arbitration.
He confirmed the interim step was the approval of an 11.1% increase then working with Recology to
analyze the cost structure and review franchise adjustments.
Mr. Gondry explained Recology hired a local Certified Public Accounting (CPA) firm to review the rate
package prior to submitting it to the City. He reiterated Recology would immediately raise the rates
1 1.1%and work with the City in January 2012 to review the rest of the package. Recology was confident
the 23% increase was the accurate amount. The I L I% would only cover the operating loss and the
AJHLANL)C/1'Y CUUMAL ML612N(i
December 6, 2011
Page 3 of 7
Franchise fee and would not produce the projected revenues.
Public Hearing Open: 7:46 p.m.
Brian Comnes/444 Park Ridge Place/He did not begrudge a private enterprise a net income but thought
the City should be able to agree on a fair rate of return for Recology. Individuals should not subsidize
large trash producers and Recology needed to develop incentives to reduce trash levels. The City ought to
be in the position to agree on a fair rate of return. Additionally, if Recology was raising rates they should
fund expanded services like composting.
Public Hearing Closed: 7:48 p.m.
Councilor Slattery was interested in going through arbitration for the whole amount rather than a portion
of it. He was concerned Recology was utilizing an old paradigm for rate increases in a market that had
radically changed and there was a need to review the whole spectrum.
Mr. Patterson thought Council could take what Recology presented and make a decision based on that or
hire someone to do a rate analysis. There was no guarantee a rate analysis would avoid arbitration.
Councilor Lemhouse/Silbiger m/s to deny a rate increase of 23% and direct staff to report to
Council the cost and feasibility of doing a rate analysis. DISCUSSION: Councilor Lemhouse had a
difficult time accepting a rate increase without knowing the cost increases Recology was incurring. The
rate analysis would confirm they had costs that justified the increase. Councilor Chapman supported an
increase but was not in favor of 11.1% across the board. Alternatively, he did not want to delay the
increase and spend $20,000 on a rate analysis. Mr. Patterson explained arbitration would require a rate
analysis and could be expensive. Councilor Slattery thought the City and Recology could agree on some
form of rate increase.
Mr. Patterson explained there were three options Council could take regarding the increase. One was
accept the 23% rate increase and decide how to implement it over time. Another option was arbitration.
The third option was approve the interim step, perform a rate analysis, discuss garbage collection in
general, and structure rates. Mayor Stromberg thought the Franchise Agreement should be altered so the
City controlled the bundle of services they purchased. Mr. Patterson responded Recology was also
interested in reviewing the Franchise Agreement. Councilor Chapman suggested a 7.5% increase across
the board with a 20% increase to the discounted commercial rates and then work with Recology on
restricting rates. Councilor Silbiger agreed Recology should receive a rate increase but was not
comfortable with IL I%. He had concerns spending money on a rate analysis because it could end up ,
costing more.
Councilor Voisin/Lemhouse m/s to call for the question. Roll Call Vote: Councilor Silbiger,
Slattery,Voisin,Morris and Lemhouse,YES; Councilor Chapman,NO.Motion passed 5-1.
Roll Call Vote on Main Motion: Councilor Lemhouse, YES; Councilor Silbiger, Slattery, Voisin,
Chapman,Morris, NO. Motion failed 1-5.
Councilor Chapman, staff, and Recology further discussed increasing the rate 7.5% across the board with
a 20%increase to the commercial discount for customers with additional bins.
AJHLANU C/7'r CUUNC/L MLL/7/VU
December 6, 1011
Page 4 of 7
Councilor Chapman/Slattery m/s to direct staff to work with Recology for an interim rate increase
of 7.5% increase across the board and come up with some reasonable number for decreasing
discount rates for commercial bin customers. Roll Call Vote: Councilor Silbiger, Slattery, Voisin,
Chapman, Morris,YES; Councilor Lemhouse, NO. Motion passed 5-1.
PUBLIC FORUM
Garrison May/220 W Rapp Road, Talent/Explained he was circulating a petition for lighting the bike
path. Currently they had more than 1,500 signatures of concerned citizens and lighting the bike path was
a step in the right direction.
Matt Shilts/321 Clay Street/Spoke on lighting the bike path. He referenced the David Grubbs case and
clarified the incident occurred shortly after 5:00 p.m. and it was already dark. The chances of the attack
happening to David Grubbs would have significantly decreased had there been lights. For other cities, it
was almost a standard to light their bike paths without the incentive of an act of violence. The incident
occurred between the middle school and the elementary school. He understood these were hard economic
times but safety had to come first.
Keith Haxton/Explained he slept outdoors at night and stated the homeless issue was not going away.
He had given his jacket to someone who had slept outdoors the previous night whose facial hair froze
from the cold. He urged Council to be receptive to proposals for a homeless shelter or some form of
mitigation of the camping ordinance that was illegal under the United Nations Resolution 217, the Eighth
Amendment of the Constitution,Ninth District Court case law, and Oregon State law.
Brittany Hamer/92 Church Street/Submitted signed petitions in support of lighting the bike path. She
was a friend of David Grubbs and her husband worked with him daily for seven years. In addition to the
petition, she explained her proposal for lighting the bike path and establishing a memorial for Mr. Grubbs.
She described the efforts to gather 1,726 signatures from Ashland community members who supported
lighting the bike path and the memorial and shared research on how well lit areas promote a more secure
environment. Umqua Bank created a fund, Greenway Lights, to receive donations to light the bike path.
She described a potential fundraiser and auction as well. Kaylor Electric estimated the cost to furnish 88
lights for 2.5 miles of the bike path was approximately $150,000.
Asphen Mau/220 West Rapp Road, Talent/Spoke on lighting the bike path. She had researched solar
powered lighting using double lamp antique style lights at $1,000 per light. It would take 462 posts to
light the 7-mile greenway and cost approximately$500,000.
Interim City Administrator Larry Patterson explained staff had done some preliminary work on lighting
the bike path as well and came up with a ballpark estimate of$385,484 for a specific lighting scheme. He
noted the need to involve the community in the process and suggested placing bike path lighting on a
future work session early 2012 with Council consent. In addition, Mr. Patterson would contact Parks and
Recreation Director Don Robertson to start the process for the bench memorial.
UNFINISHED BUSINESS
1. Does Council wish to provide additional clarification to staff on changes to the proposed
ordinance titled, "An Ordinance Amending the Development Standards for Wireless
Communication Facilities in 18.72.180 of the Ashland Municipal Code"?
Councilor Slattery/Chapman m/s to reconsider the motion from the November 15, 2011 City
Council meeting directing staff to return with an ordinance change removing collocation
requirements for wireless communication facilities if there is no visual or aesthetic impact.
ASHLAND(-Y7'Y(.'UUNUL MLL77NU
December 6, 2011
Page 5 of 7
DISCUSSION: Councilor Slattery supported the motion made November 15, 2011 in order for staff to
address the comments and issues raised and ensure the ordinance was strong, and thought that had
occurred during the past week. Mayor Stromberg explained his vote in support of the motion was a
mistake, and now did not think the motion was necessary. City Recorder Barbara Christensen read the
motion from November 15, 2011 aloud. Roll Call Vote: Councilor Slattery, Lemhouse, Chapman,
and Voisin,YES; Councilor Morris and Silbiger,NO.Motion passed 4-2.
Ms. Christensen explained the motion from November 15, 2011 was now back on the table for discussion
and.decision. Council agreed to allow public input before taking further action on the motion.
Dr. Sharvana Fineberg/484 Heiman Street/Explained she was a member of the committee designated
by the Josephine County Planning Commission to write a new ordinance regulating the placement of new
cellular PCS antennae in Josephine County. Collocation was the accepted first option in newer laws
required by local governments and never challenged. Other trends never questioned were requiring
monies for the County to hire an independent technical consultant and the concept of setbacks. Ashland
focused on visual and aesthetic impact as a siting criterion but there were other criteria also accepted by
the courts that included the effect on property values, businesses, and neighborhood character. She urged
Council to update the law with recent trends in mind so they had the authority needed to uphold the
wellbeing of their citizens.
Will Wilkinson/2940 Old Hwy 99 South/Questioned whether the intention was to strengthen or weaken
the law. Encouraging collocation was the preferred strategy and he was alarmed with the idea of
removing it from the ordinance. If it would function better within the framework of aesthetics, he
supported that. He commented on AT&T's prior application and feasibility study and thought the third
party verification would help applicants take the process seriously.
Rod Newton/1196 Timberline Terrace/Although he thought the current ordinance needed updating, it
would work for the time being as long as the definition of feasible and third party verification was added.
The Respect Ashland Coalition of Citizens had three objectives, to give the City as much control and
flexibility in locating wireless installations within the limits of the 1996 Act, mitigate the possibility of a
lawsuit and determine future locations so citizens could make informed decisions. Removing collocation
from the ordinance would affect those objectives.
James Fong/759 Leonard Street/Advocated strongly that Council vote against removing collocation
from the ordinance. The ordinance needed updating. Council needed to decide whether to remove
collocation, engage in a long-term process to update the ordinance in a more comprehensive way and
what to do during the interim.
Marvin Ratner/1125 Village Green Drive/The law regarding cell towers needed to be strong enough to
protect Ashland by making it more difficult to put up cell towers anywhere. Using aesthetics as the only
criteria would allow houses to set up a hidden cell tower that would devalue the surrounding properties.
He encouraged Council to strengthen the law and use collocation as a preferred option.
Reconsideration of Motion: Councilor Silbiger/Slattery to direct staff to return with an ordinance
change removing collocation requirements for wireless communication facilities if there is no visual
or aesthetic impact. DISCUSSION: Councilor Silbiger read the purpose and intent of the wireless
communications facilities ordinance and noted the motion acknowledged that purpose and intent by
removing wireless communications facilities that do not have a visual and aesthetic impact.
Roll Call Vote: Councilor Silbiger, YES; Councilor Slattery, Morris, Lemhouse, Chapman, and
Voisin,NO. Motion failed 1-5.
AJ;HLAIVU t://7 CUUNCIL MLP 111Vli
December 6, 2011
Page 6 of 7
Councilor Lembouse/Silbiger m/s to direct staff to update the Ashland Municipal Code regarding
development standards for wireless communication by codifying the actions taken by Council in
interpreting and applying the municipal code. DISCUSSION: Councilor Lemhouse explained this.
was a first step in clarifying the code and wanted Council to update the code during a future Study
Session to make it clear and easily understood by the community and future applicants. Councilor
Slattery supported a strong third party review. Councilor Chapman questioned how the motion was
different from what City Attorney Dave Lohman and Community Development Director Bill Molnar
presented weeks earlier. Councilor Lemhouse responded the last time it came forward, it included the
third party review and that failed. It also did not reflect Council decisions defining feasibility and the
preferred alternative. Councilor Silbiger added there were changes to the ordinance that were not part of
the decision. Mr. Molnar explained staff looked at the AT&T decision and updated the ordinance to
reflect Council Findings. The substantive changes to the draft made it clear that collocation where
technically feasible was the preferred alternative and an applicant could not descend the hierarchy until
they had exhausted the previous standards, starting with collocation. As part of Council Findings, there
was discussion in terms of clarifying the requirements for the collocation study. The new items
introduced were the third party review and associated fee. Additionally, staff reformatted existing parts
of the ordinance. He confirmed the motion would retain the definition of feasibility, clarified
requirements, and would not include the third party review or associated fee.
Roll Call Vote: Councilor Slattery, Morris, Silbiger, Lemhouse, and Voisin, YES; Councilor
Chapman,NO.Motion passed 5-1.
Lemhouse/Slattery m/s to bring the item back to a future work session. DISCUSSION: Councilor
Voisin wanted to review residential setbacks during the work session. Voice Vote: Councilor Slattery,
Morris, Lemhouse, Voisin and Chapman, YES; Councilor Silbiger,NO. Motion passed 5-1.
Council will forward their suggestions to staff for consideration and discussion at the future work session.
NEW AND MISCELLANEOUS BUSINESS
1. Should the Council accept the Comprehensive Annual Financial Report as recommended by the
Ashland Audit Committee?
Councilor Slattery/Lemhouse m/s to accept the Comprehensive Annual Financial Report as
recommended by the Ashland Audit Committee.Voice Vote: all AYES. Motion passed.
ORDINANCES,RESOLUTIONS AND CONTRACTS
1. Will Council approve First Reading of ordinance titled, "An Ordinance Amending Chapter
2.12 and Chapter 2.19 of the Ashland Municipal Code, Reducing the Number of Established
Members on the Planning Commission and Housing Commission" and move the ordinance on
to Second Reading?
Community Development Director Bill Molnar explained both the Housing and Planning Commissions
recommended reducing membership from nine to seven members. Both Commissions thought the
reduction would benefit dialogue and make deliberation more efficient.
Planning Commission Chair Pam Marsh clarified the Planning Commission's request was not about being .
unable to find Commissioners. A smaller group would allow more time during meetings for discussions
and achieve a general understanding of working styles.
City Attorney Dave Lohman read the ordinance title aloud.
ANHLANU C77 Y CUUNLYL MLL 11NU
December 6, 1011
Page 7 of 7
Regina Ayers/199 Hillcrest/Explained she was the Chair of Housing Commission and encouraged
Council to vote in favor of reducing the number of members. The primary reason for the Housing
Commission requesting a reduction in membership was the difficulty achieving the maximum number of
Commissioners. Currently there were six members.
Councilor Lemhouse/Slattery m/s to approve First Reading of the ordinance and move it to Second
Reading. Roll.Call Vote: Councilor Silbiger, Chapman, Voisin, Slattery, Lemhouse and Morris,
YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS
Councilor Voisin reported on the Conservation Commission retreat and explained the Commission came
up with several suggestions to help complete some of the Council Goals regarding the environment.
Councilor Silbiger noted when Council approved the Pedestrian Places Ordinances they were not
informed that some of the changes made were effective citywide and not specifically to the Pedestrian
Places Overlay and Council needed to address this omission.
Councilor Silbiger/Slattery m/s to direct staff to bring back at the next Council meeting a concise
list of changes made to the Pedestrian Places Ordinance that were not in the Overlay Zone and
applied citywide. Voice Vote: Councilor Slattery, Morris, Lemhouse, Silbiger, and Chapman,
YES; Councilor Voisin,NO. Motion passed 5-1.
ADJOURNMENT
Meeting was adjourned at 9:44 p.m.
Barbara Christensen, City Recorder John Stromberg, Mayor
CONSERVATION COMMISSION MINUTES
6-8 p.m. —October 26, 2011
Community Development Building---Approved at the November 19t' Commission meeting
CALL TO ORDER
Chairperson Hartman called the meeting to order at 6:05 pm.
Attendees:
Risa Buck, Thomas Beam, Sheri Cellini, Stuart Corns, Cat Gould, Jim Hartman, Jim McGinnis, and David
Runkel were present.
City Council Liaison: Carol Voisin,
Staff Representative: Lee Tuneberg, Larry Giardina, and Mary McClary.
APPROVAL OF MINUTES
Chairperson Hartman asked for approval of the minutes for September 27, 2011.
Commissioner Corns made a motion to approve the minutes as stated and Commissioner Runkel seconded the
motion.
Voice Vote: All Ayes. The motion passed with a unanimous vote.
PUBLIC FORUM
Jefree Mathews spoke to the commission about the expansion of Mount Ashland Ski Area and the impact on the
environment.
Shawn/SOU, student sustainability director attended the meeting to better understand the Commission and to
advocate for sustainability.
ANNOUNCEMENTS
Set aside to end of meeting.
Chairperson Hartman went over the agenda and timeline for the meeting.
He determined the Commission would address Old Business first then the rest of the meeting would be focused on
Sustainability Planning.
OLD BUSINESS
A. North Main "Road Diet"
Commissioner Runkel passed around the letter to the council and read it into the minutes:
Dear Mayor Stromberg and members of the Ashland City Council,
At its meeting on August 24, the Conservation Commission approved a motion urging the city
government to initiate an Environmental Impact Statement on the proposed North Main Street"road
diet." Subsequently, the Commission was advised that Public Works Director Mike Faught believes
such a statement could cost in the range of$100,000.
This cost estimate has raised concerns. Therefore, the Commission requests that the city
undertake an environmental review of the project. This could include assessing the experiences of
other municipalities where similar highway changes were made.
Potential questions to be answered in a review would include:
1. Estimated increase in bicycle and pedestrian use of the North Main Street corridor.
2. Estimated environmental and energy savings from additional bicycle and pedestrian use.
3. Estimated decrease in auto and truck traffic on other streets.
4. Estimated increase in auto and truck traffic on other streets.
5. Estimated impact on environment of anticipated delays in auto and truck traffic.
6. Estimated impact on energy use of anticipated delays in auto and truck traffic.
The Conservation Commission did not take a position on whether this study should be made before
the"road diet' test was initiated or as a part of the review of the test.
Jim Hartman
Chairperson
The members discussed the issues concerning the environmental impact of the road diet, including what the impact
would be if the assessment had been conducted before the project was designed.
Commissioner Beam discussed how the Commission could be informed about projects/issues that would concern
the Conservation Commission.
Councilor Voisin referred the Commission to the Ashland City web site, which publishes agenda and minutes from
the City Council and all Commissions. Any member may attend any meeting.
Commissioner McGinnis made a motion to accept the letter to the City Council as written. The motion was
seconded by Commissioner Beam.
Voice Vote: All Ayes. The motion passed with a unanimous vote.
B. 4s'of July planning
Set aside until Commissioner Buck's report for Recology Ashland Sanitary Service report.
C. Grey Water Update
Larry Giardina explained to the Commission that the city building code rules and the DEQ rules are not the
same. The main difference is the mandatory reporting and annual inspection for DEC. The state has
stringent rules about grey water and the city supports the state.
D. Local Source for local bags
Set aside
E. Update on water Master Plan
Set aside
Quarterly Liaison Report
Recology Ashland Sanitary Service
Risa reported they had sold 109 sets of bags for the prepaid leaf bags program in two days.
There are 3 free leaf drop off days at the recycling center:
Sunday, November 6", November 20`", and December 4`".
The Plastic Round-up this year, yielded 577 vehicles with 272 big white sacks of hard and soft nursery
waste and 125 yards of loose material.
She explained that recycling is an ok solution, and better than filling the landfill, but as a Waste Zero
Specialists, she believes in education to empower people and let them make choices to create less waste.
They had 55 gallons of plastic bottle caps, and last year there were approx. 394 garbage trucks full. The
members talked about making a video similar to the one SOU put together for educational purposes.
The Green Debris Program has now eliminated the 12 month commitment and the Prescription Drug
Program is ongoing. The Paint Care program has partners and is year round. Miller Paint and Ashland
Hardware are drop off sites, but please call ahead of time.
Commissioner Buck and Hartman are cleaning and redoing the compost area at the Recycling Center.
Regarding the 4t'of July event, the Chamber of Commerce is looking how the Chamber can serve as a
model for the rest of the community by the way it looks at doing its events.
The Commission members felt visuals work best for education purposes and wondered it they could
incorporate more posters and videos.
NEW BUSINNESS
A. Sustainability Planning
Commissioner McGinnis gave an overview of the communications regarding the sustainability plans.
Lee Tuneberg wrote a memo to the Commission regarding an April study meeting the City Council held
when the Council asked the Commission to do some background work with sustainability and view other city
plans and practices. They hoped the Commission would report back with some practices they felt the city
could utilize.
Commissioner McGinnis and Lee recommended all the members listen to the taped recording of the study
session.
They reviewed the prior work they had done with respect to gathering information from other cities and
talked about additional cities they could research. The members discussed formats for collecting
information and discussed meeting to collaborate in the findings.
There was much discussion about how to represent the findings to the City Council and how to plan for
budget requirements, staff involvement, supporting council goals, establishing a criteria for a Sustainability
Commission, the goals and mission statement associated, and the timeline for accomplishing everything
they want to accomplish.
It is determined to hold a retreat on a Saturday to plan and finalize their goals and create a report for
Council. Since they want to accomplish a lot during this retreat, they felt hiring a facilitator would be highly
beneficial.
Commissioner Beam mad a motion to hold a special meeting for the Conservation Commission on
Saturday, November 19th, from 9am to 3pm and to hire a facilitator to facilitate the meeting.
Commissioner Cellini seconded the motion.
Voice Vote: All Ayes. The motion passed with a unanimous vote.
COMMISSION ITEMS NOT ON AGENDA
Set aside
ANNOUNCEMENTS
(Set aside to end of meeting).
December's meeting to be announced.
ADJOURNMENT
Chairperson Hartman adjourned the meeting at 8:10 pm.
Respectfully submitted by:
Mary McClary
Administrative Assistant for Electric, Telecommunication
and the Conservation Departments.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the
Community Development office at 541-488-5305(TTY phone number is 1-800-735-2900). Notification 72 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to the meeting(28 CFR 35.102-35.104 ADA Titlel).
CITY OF
ASHLAND
CONSERVATION COMMISSION MINUTES
9-3 p.m. —November 19, 2011
Community Development Building---To be approved at the December 07, 2011°, Commission
Meeting
CALL TO ORDER
Chairperson Hartman called the meeting to order at 6:05 pm.
Attendees:
Risa Buck,Thomas Beam, Sheri Cellini (arrived at 9:15), Stuart Corns, Cat Gould,Jim Hartman, Jim
McGinnis, David Runkel,and Mark Weir were present.
City Council Liaison:Carol Voisin,
Staff Representative: Lee Tuneberg, and Mary McClary.
Chairperson Hartman announced this retreat would be in place of another meeting this month. He welcomed new
member Mark Weir and thanked him for joining the Commission today.
APPROVAL OF MINUTES
Chairperson Hartman asked for approval of the minutes for October 26, 2011.
Commissioner Buck corrected the following sections of the Recology Ashland Sanitary Service quarterly report:
She explained that recycling is an ok solution, and better than filling the landfill, but as a Waste Zero
Specialists, she believes in education to empower people and let them make choices to create less waste.
Commissioner Buck doesn't believe this section makes sense and would like to see the portion of"and let
them make choices to create less waste, be corrected to state: and provide alternatives to waste.
They had 55 gallons of plastic bottle caps, and last year there were approx. 394 garbage trucks full.
She asked for this section to be deleted.
Commissioner Buck and Hartman are cleaning and redoing the compost area at the Recycling Center.
She asked this sentence to demonstration after the word compost,explaining there was not a compost
area,just a demonstration area.
Regarding the 4"of July event, the Chamber of Commerce is looking how the Chamber can serve as a
model for the rest of the community by the way it looks at doing its events.
She asked this section to be re-stated as:
Regarding the 4h of July event,the Chamber of Commerce and Recology Ashland Sanitary Service
(RASS)are discussing how the Chamber can serve as a model for the rest of the community for
recycling at their events.
Commissioner McGinnis corrected a typing error from mad to made.
Commissioner Buck made a motion to approve the minutes as amended and Commissioner Gould
seconded the motion.
Voice Vote: All Ayes, one abstained. The motion passed with a majority vote.
(Commissioner Weir abstained; he was not appointed a Commissioner at that meeting.)
PUBLIC FORUM
Shawn/SOU, The Student Sustainability Director was in attendance.
ANNOUNCEMENTS
Chairperson Hartman discussed lunch options.
Commissioner McGinnis made a motion for lunch to be paid by the Conservation Commission budget up to$10.00
per person. The motion was seconded by Commissioner Gould.
Voice Vote: All Ayes, one abstained. The motion passed with a majority vote.
The next Commission meeting was scheduled for December 7,2011 at the Council Chambers beginning at 5:30pm.
The room will be reserved and Mary will send out an email to confirm.
Commissioner Runkel will need to leave at 1:45pm.
OLD BUSINESS
Set aside
QUARTERLY LIAISON REPORT
Set aside(December meeting:Southern Oregon University)
INTRODUCTION OF DAVID WICK
(Facilitator for this section of the meeting.)
Chairperson Hartman introduced David Wick, their facilitator for the New Business portion
of their meeting, and turned the meeting over to him. He briefly described his background and his role for this
meeting was to assist the Commission to reach the goals they have set forth.
NEW BUSINNESS
A. Sustainability Planning
David went over his agenda for facilitating the new business items:
sustainable planning and goals/mission statement.
1. Logistics
2. Perspectives
3. Objectives
4. Council Goals
5. Commission/Staff input
6. Direction for Conservation Commission
7. Work Session
8. Next steps
9. Evaluation
David asked each person what perspectives brought them to the Commission.
Lee Tuneberg—City staff liaison
Commissioner Weir's background was sustainability and conservation and felt it was a necessity to help out in the
community.
Commissioner Runkel was motivated by his children and his interactions with the City of Ashland,to make
contributions in these areas.
Commissioner Buck's original connection was when she built her home, (1993)Ashland's first and only off-grid
home. In 1996, she was a Commissioner for this Commission and the Commission sought her return for some
time. She returned and now represents Recology Ashland Sanitary Service for the Commission.
Commissioner Beam approached the Mayor wanting to do something good for the community that was not attached
to his businesses in the city and joining this Commission was his recommendation.
Commissioner Hartman has been studying and teaching global and environmental issues for 20 plus years. He
wanted to be proactive with his creativity and actions. He also represents the school district on the Commission.
Commissioner Gould has a deep passionate love for the earth and it was difficult for her to observe non-sustainable
practices. Being on the Commission gave her an opportunity to contribute to a more positive future.
Commissioner Corns was appointed as the SOU facilities representative during his 26 year tenure and had a great
passion for sustainability. His former boss, Larry Blake became the first Director of Sustainability at SOU. When
they replace those responsibilities, Commissioner Corns will turn his position over to that person to represent SOU.
Shawn also represents SOU, as the Student Director of Sustainability.
Commissioner McGinnis was an avid supporter of making the world a better place to live when he graduated from
college. In 2006 he rekindled his commitment to sustainability mainly for the future generations after viewing the
movie An Inconvenient Truth.
Commissioner Cellini felt sustainability was a new wanted direction, and joined the Commission to be able to
contribute and work toward that direction.
Council representative, Carol Vision, asked the Mayor to be appointed as a liaison to the Commission because of
her passion and beliefs that we need to be more proactive in these areas for our country, nation and city.
Shawn has moved in the direction of sustainability due to his studies at SOU and has become passion and excited
about his involvement for implementation of sustainable practices on campus.
He spoke to the Commission about how ordinary people operate as extraordinary individuals when their motivation
is based passion, vision and action. He brought to the Commission's attention they possess all of these qualities
based on their explanations for becoming part of this Commission.
Objective 1. What course of action to take regarding the April 4"'City Council Study Session.
The group reviewed the Council environmental goals that pertained to the Commission.
Lee Tuneberg gave the Commission information on Tier 2 power based on when and how the city
utilizes their energy usage.
The Commission discussed their role as a Commission and that relationship as it pertains to the Council
goals. There was discussion about expectations and the need to understand clearly what their role and
direction should be as a Commission.
They reviewed the Charter section 2.18.040 Powers and Duties-Generally:
The powers, duties and responsibilities of the commission shall be to educate and advocate for the
wise and efficient use of resources by the City of Ashland and all Ashland citizens. In doing so the
commission shall recommend to the council the adoption of policies, implementation strategies and funding
related to..............
The Commission discussed the lack of communication/disconnect between staff and the Commission in
terms of how each entity approaches their duties that might overlap. Lee explained the relationship between
the staff connection to the commission and how that might translate into recommendations to council. The
members discussed their need for a closer communication level of involvement by staff to create more of a
team.
The Commission discussed different ways they could support the current Council goals long term and short
term. Lee clarified the roles and responsibilities about the structure and flow of communication staff and the
liaisons to the Commission. The members continued to discuss their roles, goals and relationship with the
city.
The members discussed responding to the study session with action items the council could implement
pertaining to their goals and sustainable practices. They talked about a plan/practices for the city that
could be held to a higher standard than the citizenship.They talked about how to approach what direction
the council was seeking from the Commission
Objective 2. Work Session.
B. GoalsfMission statements
COMMISSION ITEMS NOT ON AGENDA
Set aside
ANNOUNCEMENTS
Set aside
ADJOURNMENT
Chairperson Hartman adjourned the meeting at 8:10 pm.
Respectfully submitted by.
Mary McClary
Administrative Assistant for Electric, Telecommunication
and the Conservation Departments.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the
Community Development office at 541488-5305(TiY phone number is 1-800-7352900). Notification 72 hours prior to the meeting Wll
enable the City to make reasonable arrangements to ensure accessibility to the meeting(28 CFR 35.102-35.104 ADA Titlel).
CITY OF
ASHLAND VEER
CITY OF
ASHLAND
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
October 11,2011
CALL TO ORDER
Chair Pam Marsh called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers, 1175 East Main Street.
Commissioners Present: Staff Present:
Michael Dawkins Bill Molnar, Community Development Director
Eric Heesacker Maria Hams, Planning Manager
Pam Marsh Brandon Goldman, Senior Planner
Debbie Miller April Lucas,Administrative Supervisor
Melanie Mindlin
Absent Members: Council Liaison:
Mick Church Russ Silbiger,absent
ANNOUCEMENTS
Community Development Director Bill Molnar stated the City Council has passed first reading on an ordinance that clarifies
commission quorum requirements. He stated second reading with happen on October 18 and the ordinance will go into effect
on November 18. Mr. Molnar explained the Council has determined a"quorum"to mean more than half of the total authorized
members. To this end,he stated the Planning Commission will need a minimum of 5 members present to hold a meeting once
the ordinance goes into effect.
It was noted the Commission has previously discussed changing its membership from 9 to 7 members.The Commission
discussed their preferences and Commissioner Dawkins was appointed to speak with the Mayor and find out what they need
to do to make the change to 7 members.
CONSENT AGENDA
A. Approval of Minutes.
1. September 13,2011 Regular Meeting.
Commissioners Dawkins/Miller m/s to approve the Consent Agenda.Voice Vote: all AYES. Motion passed
4.0. [Marsh abstained]
PUBLIC FORUM
No one came forward to speak.
TYPE III PUBLIC HEARINGS
A. PLANNING ACTION:#2011.01174
DESCRIPTION:A proposal to amend the zoning map and Ashland Land Use Ordinance(ALUO)to create a
Pedestrian Places Overlay Zone and accompanying ordinance amendments designed to support and build
unique neighborhood character by promoting concentrations of housing and businesses grouped in a way to
support more walking, bicycling and transit use.
Staff Report
Planning Manager Maria Harris provided a presentation on the Pedestrian Places project. She explained the goal is to
encourage the development of small, walkable nodes that provide concentrations of housing and businesses grouped in a
way to encourage walking,cycling,and transit use. She stated this project looked at how we can improve the land use
Ashland Planning Commission
October 11, 2011
Page 1 of 5
ordinance to support the development of these places and also what kinds of transportation projects are necessary. She
stated the Transportation System Plan (TSP) Update is looking at the transportation component, and the focus of the Planning
Commission has been on revisions to the zoning and land use ordinance. She stated our consultants conducted a review of
the Ashland Land Use Code and found the existing design standards are largely supportive of transit oriented development
and are pedestrian oriented; however they did have some recommendations including creating a pedestrian places overlay
and to amend the land use ordinance in five key areas: 1) increase the allowable Floor to Area Ratio(FAR), 2)decrease the
maximum building setback, 3)require a minimum building height,4) revise the landscape requirements,and 5)reduce the
parking requirements.
Ms. Harris stated the packet contains four ordinances that break down these pieces and stated the three locations chosen for
this project are: 1) North Mountain and East Main, 2)Walker and Ashland, and 3)Tolman Creek and Ashland. She added
these areas were chosen in part because they all have development or redevelopment potential and clarified if the community
would like to apply this concept in other areas ia-of town the overlay ordinance can be tailored to accommodate this.
Ms. Hams reviewed the overlay map and proposed land use code amendments. She commented on the concept plans and
clarified the circulation opportunity maps are not proposed to be adopted in this package and are being coordinated through
the TSP process. Ms. Hams provided a recap of the actions and outreach that have led up to this public hearing and stated
tonight staff is asking the Planning Commission to make their final recommendation to the City Council.
Public Testimony
Commissioner Marsh noted the letter submitted by CSA Planning and Ms. Hams was asked to provide a brief summary of the
issues raised.
Don Blaser/1800 Rogue River Dr, Eagle Point/Stated he represents Summit Investments,who own a collection of properties
including BiMart and Shop'n Kart. He stated the owners are in the process of determining whether to undertake a major
revitalization project and a big part of that decision will depend on whether they can sustain a working relationship with the
City. He stated they have engaged CSA Planning to assure their future revitalization project will be consistent with Ashland's
plans. He noted CSA Planning has submitted comments into the record and hopes the items listed will be addressed.
Jay Harland/4497 Brownridge Terrace, Medford/CSA Planning/Spoke regarding the issues raised in his letter, including:
Street Cross Sections—Mr. Harland recommended eliminating the street cross-sections in the concept illustrations and
inserting a reference to the applicable TSP section instead.
Maximum Setback—Mr. Harland stated they do not object to the policy objective but believe a 5-foot setback is overly
aggressive and could create conflicts with public utility easements. He suggested a 10-foot setback was more appropriate and
would still accomplish the policy objective.
Floor Area Ratio—Mr. Harland stated their main question is"what is a shadow plan?"and recommended they better describe
what this is and the intent.
Parking Management Strategy—Recommended this-the transit facility parking credit-connect to the TSP and not be tied to
RVTD's service frequency.
Contiguous Parking Areas—Stated properly measuring a third of an acre for a site plan could be challenging and
recommended they use the language from Section II (C-2c)of the Detail Design Standards which has a clearer way of
addressing the same design objective.
Overall, Mr. Harland stated they are supportive of the proposed changes and stated the reorganization makes it much more
readable and usable.
Chris Hearn/515 E Main Street/Stated he is speaking on behalf of IPCO and the Brombacher family. Mr. Hearn noted he has
expressed their concerns at previous meetings and agreed with the issues raised by the previous speaker. Mr. Hearn noted
most of the Brombachers property has been removed from the proposed overlay, and understands the road connections will
be addressed during the TSP process. He stated their remaining concerns are: 1) how will the new standards impact the DMV
building and it's tenants should they want to expand in the future, and 2) asked whether a strip of the Brombachers land is
included in the overlay zone or whether the overlay map line matches up with the property line.
Commissioner Marsh closed the public hearing at 8:00 p.m.
Ashlai)d Phoning Commission
October 11, 2011
Page 2 of 5
i
Ms. Harris commented on the questions raised by Mr. Hearn. In terms of the DMV property, she explained this land is already
inside the Detail Site Review Zone and therefore is already subject to those standards. She stated the DMV office is
considered a nonconforming building and if an expansion takes places,whatever percentage the building is increased an
equal percentage of the site must be brought into conformance with the current standards. Regarding the IPCO property,staff
clarified the final plan shows tax lot 500 outside of the pedestrian overlay.
Commissioner Marsh noted the email submitted into the record from Janet Rueger and summarized her comments.
Deliberations& Decisions
Commissioner Marsh recommended they make a list of the items they wish to discuss. Parking Lot Size, Transit Service
issue, Defining a Shadow Plan, and Setbacks were identified for discussion.
Divide Parking Areas
Ms. Hams clarified this language comes from the State's model code and requires parking lots that are larger than 50 spaces
to be broken up and listed ways this could be accomplished. No objections were voiced to the language as proposed.
Transit Facilities Credit
Ms. Harris explained a more frequent level of transit service could warrant a reduction in required parking spaces, and
adversely-inversely if you have infrequent transit service customers will likely drive to the location and therefore sufficient
parking should be provided. She stated if the Commission does not agree with this concept they have the ability to modify or
remove this language. Commissioner Marsh questioned whether they want to allow transit services to be built in lieu of
parking in locations where there isn't some minimal transit service to begin with. Commissioner Heesacker commented that he
does not support eliminating parking based on some aspiration of future potential service. Staff clarified this is a maximum
10% reduction, so a 20-space requirement could be reduced to 18 spaces. The Commission discussed what would happen if
transit services are decreased after an application is submitted. It was agreed that the intent is that if an application is
submitted at a time when the transit is provided, then the applicant should not be penalized if this changes during the
processing of their application.
Shadow Plans and FARs
Suggestion was made to add clarifying language that better explains the intent of a shadow plan is to show that the proposed
development will not prevent the full build out of the lot. Commissioner Marsh questioned if they should outright require .5
FAR, instead of aet-presludingallowing development to-that does not meet a .5 FAR initially,which is how the language is
currently written. Recommendation was made to require vacant lots to be built to the .5 FAR standard, but allow existing
properties to develop over time as long as they are moving more towards conforming. General support was voiced to this
concept.
Setbacks
The Commission discussed whether a 5-toot setback is too narrow. Staff clarified this is the distance between the sidewalk
and the front of the building, not the distance between the building and the street. Commissioner Dawkins voiced his
preference to"either increase the setback or have no setback at all. He added 5 feet is not enough room to accommodate
plantings. Commissioner Marsh stated their goal is to encourage pedestrians and to do this you need to be able to see inside
windows and feel the protection of the building.
Final Comments
Commissioner Dawkins explained why he believes the Tolman Creek/Ashland intersection should be removed from the
Pedestrian Places project. He stated this is not an appropriate location for a pedestrian place because it is so close to the
freeway and stated this area will continue to be auto-centric simply because of its location. Comment was made that if the
Croman property develops as planned this will further impact the truck traffic into that area. Commissioner Heesacker
questioned removing this area from the plan this late in the process and asked if there would be backlash from the neighbors.
Commissioner Marsh disagreed with removing this area from the plan and stated there is tremendous potential for this area
and noted the huge residennGe residential areas surrounding this intersection; however in order to move this forward,she
suggested they compromise and include the properties on the east-west side of the intersection only.
Ashland Planning Commission
October 11, 2011
Page 3 of 5
Commissioners Miller/Mindlin m/s amend the Tolman Creek/Ashland concept drawings to include only the properties
on the west side of Tolman Creek. DISCUSSION: Ms. Hams asked them to consider how people will move from north to
south, and east to west. She explained this project is not just about land use but about the circulation of that intersection as a
whole. Commissioner Marsh suggested including the intersection in the plan so that the public improvements can still take
place. Commissioners Miller/Mindlin m/s to amend motion to include the four corners of the intersection. Roll Call
Vote on motion as amended: Commissioners Dawkins, Heesacker, Miller, Mindlin,and Marsh,YES. Motion passed
5-0.
Commissioners Mindlin/Miller m/s to recommend adoption of the Pedestrian Places Overlay Zone and four
ordinances with the change to the Tolman Creek/Ashland intersection plan and the amendment to the FAR
requirement to state on vacant lots with new development there is a .5 FAR standard,and on redevelopment projects
that are nonconforming there is a shadow plan requirement showing that the.5 FAR can be met over time. Roll Call
Vote: Commissioners Miller, Heesacker, Dawkins, Mindlin, and Marsh,YES. Motion passed 5.0.
B. PLANNING ACTION: #2011-01175
DESCRIPTION: A proposal to amend the Ashland Land Use Ordinance including Development Standards for
Wireless Communication Facilities in Chapter 18.72.The proposed code amendments are intended to reflect the
Council's interpretation and application of collocation provisions reflected in their decision of a wireless
communication facility in November 2010(PA#2009.01244).
Planning Manager Maria Harris stated the ordinance before the Commission amends AMC Chapter 18.72 to solidify the
Council's decision that: 1)the Preferred Designs section is intended to outline a stepped hierarchy in which an application
must demonstrate the collocation standard is not feasible before moving on to the next design option, 2)feasibility is defined
to mean a substantial showing that a design option is not capable of being done, rather than an applicant stating it would be
difficult to make use of an alternative, and 3)the collocation study submitted with the application must demonstrate the
applicant made a reasonable effort to locate other potential collocation sites that meet the applicant's service objectives and
clearly identifies why alternate sites are not feasible. In addition, Ms. Harris stated in response to the proposals put forward by
Rod Newton and James Fong,the ordinance includes a submittal requirement for a third party analysis if the applicant is
asking to not collocate, and the person or agency conducting this analysis must be approved by the Community Development
Director.
Public Testimony
James Fong/759 Leonard and Rod Newton/1651 Siskiyou Blvd/Mr. Fong and Mr. Newton voiced support for the proposed
ordinance, but recommended amending Section 18.72.180.D(3.i)to read "a significant service gap in coverage sufficient
enough to prevent the City from meeting its requirements under the 1996 Telecommunications Act."Mr. Fong stated inserting
this language adds clarity and believes it would add protection to the City. In addition, Mr. Fong stated he supports the
language regarding the third party analysis but voiced concern with whether this creates sufficient separation since the
applicant would be paying the consultant. Other than these two items,support was voiced for the proposed ordinance and Mr.
Fong and Mr. Newton thanked staff and the Commission for their work on this.
Deliberations &Decisions
Staff was asked to comment on why they did not tie the ordinance to the Federal Communications act. Ms. Harris explained
staff consulted with the City Attorney and the primary reasons for not doing this are: 1) it would necessitate everyone involved
with the action (applicant, staff, Planning Commission, neighbors)to be familiar with the act, 2)the City's standards should be
clear and objective; putting them back on a Federal Act could be confusing for the applicants and those involved in the
process, and 3)the Telecommunications Act is vague and is a moving bar tied to recent case law. Mr. Molnar stated the
Council will likely grapple with this issue,and for this hearing staff wanted to stay within the charge they were given by the
Council.
The Commission asked staff to"red flag"the concern about impartiality and how the third party is chosen, and agreed to let
the City Council and City Attorney work through this item.
Ashland Planning Commission
October 11, 2011
Page 4 of 5
Commissioners Miller/Dawkins m/s to recommend approval of the ordinance and to red flag the professional third
party verification requirement for the Council's discussion. Roll Call Vote: Commissioners Dawkins, Heesacker,
Miller, Mindlin,and Marsh,YES. Motion passed 5.0.
ADJOURNMENT
Meeting adjourned at 10:30 p.m.
Respectfully submitted,
April Lucas, Administrative Supervisor
s
Ashland Planning Commission
October 11, 2077
Page 5 of 5
CITY OF
-ASHLAND
ASHLAND PLANNING COMMISSION
SPECIAL MEETING
MINUTES
October 25,2011
CALL TO ORDER
Chair Pam Marsh called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers, 1175 East Main Street.
Commissioners Present: Staff Present:
Mick Church Bill Molnar, Community Development Director
Michael Dawkins Maria Hams, Planning Manager
Eric Heesacker Michael Pina,Assistant Planner
Pam Marsh April Lucas,Administrative Supervisor ,
Debbie Miller
Melanie Mindlin
Absent Members: Council Liaison:
Russ Silbiger
ANNOUNCEMENTS
Commission Chair Pam Marsh welcomed Mick Church back to the Planning Commission. She also reminded the group of the joint
Transportation/Planning Commission meeting on Monday, November 7.
Community Development Director Bill Molnar announced the City Council will hold public hearings on Pedestrian Places and the
Wireless Facilities code amendments on November 1s'. He also noted the possibility of having the November 8U Planning
Commission meeting canceled.
UNFINISHED BUSINESS
A. Approval of Planning Commission's Recommendation for PA-2011-01174, Pedestrian Places.
B. Approval of Planning Commission's Recommendation for PA-2011-01175,Wireless Communication Facilities.
Commissioners Dawkins/Mindlin m/s to approve the Planning Commission's recommendations for Planning Actions 2011-
01174 and 2011.01175.Voice Vote: all AYES. Motion passed 5-0. [Church abstained]
NEW BUSINESS
A. Discussion and request for Council to initiate an ordinance amendment that would reduce Planning Commission
membership from 9 to 7.
Commissioner Dawkins provided an overview of the discussion he had with Mayor Stromberg in regards to reducing the number of
Planning Commission members. He stated he and the Mayor had a long discussion and the Mayors primary concern was
maintaining a good balance on the Commission. Commissioner Dawkins countered that it is the Mayor who makes the
recommendations for appointment, and hopefully future Ashland mayors will keep in mind that balance.The Mayor directed
Dawkins to speak with the Commission's council liaison, Councilor Silbiger, and bring a formal recommendation before the Council
for consideration.
Comment was made questioning if the Commission could adopt a range similar to the Tree Commission, instead of a specific
number of members. Councilor Silbiger explained why he does not think this would work for the Planning Commission. Mr. Molnar
asked the group to articulate why they feel seven members would be better. Commissioner Marsh noted that the Commission
started discussing this possibility back when they had a full commission, and this request has nothing to do with the lack of
succession. She stated nine members is too big, and makes it difficult to have a back-and-forth discussion. Mr. Molnar noted the
Planning Commission was originally a seven member group. Commissioner Mindlin stated deliberations work better with seven
Ashland Panning Commission
October 25. 2011
Page 1 of 4
members, and it is hard to have a back and forth debate when there are nine people. Commissioner Miller noted that many Oregon
cities have seven member Planning Commissions, including towns that are larger than Ashland. Commissioner Dawkins
commented that there seems to be a tipping point where they are functional and non-functional,and he does not believe they are
functional as a nine member group.
Commissioners MillerlDawkins m/s to ask Councilor Silbiger to bring forth a change in the Planning Commission's
membership from nine members to seven.Voice Vote: all AYES. Motion passed 6.0.
DISCUSSION ITEMS
A. Consider initiation of possible code amendments to:
t. Establish standards and height allowances for deer fencing. —
2. Permit greater flexibility for the keeping of poultry on property within the city limits.
3. Modify setback requirements related to the installation of rain water harvesting equipment within the side or
rear yard areas.
a. Increase'the allowance for the extension of roof eaves into setback areas (i.e. required yard areas)
5. Adjust standards for installation of solar collection systems*cm Commercial and Employment land within a
Historic District.
Mr. Molnar explained Planning staff maintains a list of"housekeeping measures",which are minor, non-controversial revisions to
the land use ordinance that would address inconsistencies and issues that staff deals with on a reoccurring basis. He stated while
the list is quite large, the items brought forward tonight are ones that seem to be in line with Council goals, including sustainability
and resource conservation.
Deer Fencing
Mr. Molnar explained staff frequently hears from property owners that they want gardens and have a difficult time protecting them
from deer under the current fence regulations. He stated one idea is to allow property owners to go above the 6.5 foot height limit
and allow deer fencing (mesh,wire, etc) up to a maximum height of 8 feet.
Commissioner Miller voiced support for this idea. She stated deer fencing can look attractive and recommended not limiting the
material to netting. She added they should do what they can to help people with this issue. Comment was made questioning if 8
feet is high enough.Assistant Planner Michael Pina stated deer could potentially jump an 8 foot fence, but would typically need a
running start.With our urban built environment,he stated staff believes 8 feel is appropriate. Commissioner Heesacker voiced his
support for this coming forward and asked whether they should allow a solid fence up to 8 feet. Mr. Pina stated a solid wood fence
could pose issues regarding wind load and would entail more stringent building code requirements. He stated limiting the additional
1.5 feet to deer fencing would prevent the building code requirements from kicking in and would also reduce permit costs to the
homeowner. Commissioner Heesacker stated there seems to be a bias against chain link fence material and asked why.
Commissioner Dawkins commented that there is a visual difference between chain link and mesh. He stated mesh blends in better
with the surrounding environment and is visually less offensive than chain link. Commissioner Marsh voiced her concern with higher
fences for front yards. She stated backyards are not an issue, but questioned what it would look like if every home along Siskiyou
Blvd. had an 8 foot fence. Dawkins agreed and stated this would'not be a pleasing entrance to a home and could ruin the sense of
a neighborhood. Mr. Molnar indicated there may be some front yard options that would be acceptable to the Commission and stated
staff will bring back some creative ideas on how to address their front yard concerns.
Keeping of Poultry
Mr. Pina stated the keeping of poultry is one of the most received inquiries by Planning staff and also receives the most hits on the
Department's FAQ webpage. Mr. Molnar explained the keeping of poultry does not fall under the Land Use Ordinance and is
contained in the Nuisance Chapter of the Ashland Municipal Code, which also addresses unnecessary noise and smell. He stated
the current regulations do not put a limit on the number of chickens or roosters allowed, but do require poultry to be kept at least 75
feet from neighboring dwellings and for the environment to be kept odor and debris free. Mr. Pina clarified most of the reported
noise complaints are regarding roosters, and stated this proposal would remove roosters from being permitted. Staff noted the code
requirements of other jurisdictions and asked the Commission to consider how close they would prefer chicken enclosures to be
kept from setbacks and property lines.
Ashland Planning Commission
October 25, 2011
Page 2 of 4
The commissioners shared their input on this item. Commissioner Miller voiced support for establishing a minimum setback from
residential dwellings as opposed to the property line. She recommended they start simple and it a number of complaints arise over
the next couple years they can look at making this more restrictive. Commissioner Mindlin received clarification about the City's
current setback requirements for small structures. Mr. Pina clarified this ordinance change would not address other birds,such as
turkey or geese. Commissioner Dawkins suggested using the term"chickens"in the ordinance instead of poultry. He also stated
keeping with the setback requirement seems to be cleaner than dealing with distances from other dwellings. Commissioner Marsh
commented that staff is on the right track with this; it is straight forward and establishes basic constraints. She added she is
comfortable with chickens loose in the yard as long as the yard is secured. Commissioner Church stated the interest should be
ensuring people have enough space to move around the coup or structure, and to not allow someone to build right up against the
fence. Mr. Molnar thanked the commissioners for their input and clarified because these code requirements are contained in
Chapter 9,this amendment will not come back before the Commission for approval.
Rainwater Harvesting
Mr. Molnar stated common methods for rainwater harvesting are 50-90 gallon drums and stated the primary question that arises is
whether these drums are considered structures and whether they need to conform to setback requirements. He stated staff has not
received complaints about the placement of these types of rainwater harvesting systems but would like to have clear language in
the code. He stated staff feels it is reasonable to place a rainwater drum within the side or rear-yard setback, but would like to know
how the Commission feels about relaxing the setback requirements for these small rainwater catchment systems. Support was
voiced for allowing rainwater drums in the setback and also for the handout materials being prepared by staff.
Roof Eaves
Mr. Molnar stated the City currently allows a maximum 18 inch encroachment into the setback, but more and more home builders
desire greater roof extensions because they reduce energy consumption. He stated this proposal would amend the standard and
allow roof eaves to extend 3 feet into the setback. No objections were voiced to this proposal.
Solar Collection Systems
Mr. Molnar stated House Bill 3516, which goes into effect January 1,2012, states photovoltaic energy systems have to be allowed
in any zone where commercial or residential structures are permitted. Additionally,jurisdictions cannot require property owners to
go through a land use process if the system does not increase the footprint of the building or the peak height of the roof,and if the
system is installed parallel to the roof line. He added the City does have the ability to place additional regulations for photovoltaic
systems places on historic properties within our designated Historic Districts. Mr. Molnar stated our current policies are consistent
with HB 3516, but would like to know whether the Commission would like to create additional flexibility, including allowing these
types of systems on commercial buildings in historic districts without triggering a site review and public hearing. Comment was
made that the City should establish reasonable standards so that property owners can do this without paying a large planning
approval fee and going through the public hearing process. General support was voiced to create more flexibility for property
owners wanting to install solar collection systems.
Co-Housing Communities and Building Barriers
Commissioner Mindlin stated she has been in discussion with the Mayor about this topic and this seemed to be the appropriate time
to bring it forward. Mindlin provided an overview of potential barriers to co-housing communities in Ashland. She stated pedestrian
communities are unclear in our design standards for single family zones, and locating parking on the periphery is one of the primary
elements of co-housing developments; however standards regarding parking lots in residential zones are unclear. Mindlin stated
building spacing and orientation, as well as the density and affordable housing component create additional barriers to these types
of developments. She commented on the benefits of co-housing living and recommended the Commission consider removing some
of these stumbling blocks for pedestrian communities.
The commissioners shared their input on this subject. Commissioner Dawkins supports the concept of co-housing and stated the
social justice being provided should excuse the affordable housing requirement. He also stated co-housing is a realistic way to
support Ashland's desire for infill and to accommodate future growth within the current urban growth boundary. Commissioner
Marsh stated the issues raised by Mindlin are good ones and should be looked at in general, not just for co-housing projects. She
also suggested the Commission took at reducing the lot size for single family lots. Commissioner Mindlin commented that 12 units is
the minimum for a functioning cohousing development, and stated it is challenging to find lots in Ashland that can accommodate
this. Commissioner Dawkins gave his opinion that it is appropriate at times to increase density in R-1 Districts and does not think
Ashland Planning Commission
October 25. 2011
Page 3 of 4
they should limit these developments to R-2 and R-3 zoned land. Mr. Molnar clarified all of the City's residential zoning districts
provide flexibility for a variety of housing types.
Commissioner Marsh stated it appears the parking lot issue can be addressed in the current requirements; however the setback
and street orientation issues may be more problematic. Mr. Molnar explained the Department's plate is tremendously full, and it
would be helpful if the co-housing community could put forward specific,clear changes they believe would make improvements. He
added the Planning Commission will need to provide staff direction and the Council will have to approve whether this is something
that can be added to the list of items staff is working on. Commissioner Church suggested a freestanding section of the code that
speaks just to co-housing (or pedestrian access communities) rather than amending all of the other sections of the code. Planning
Manager Maria Hams gave her opinion that the primary stumbling block is not the code, but rather finding a big enough lot in
Ashland that is configured in a way to accommodate this type of development. Commissioner Marsh asked Mindlin to give this topic
some additional thought and research possible ways to pursue this. She also recommended any commissioner who has not visited
the Fordyce Co-Housing Development to do so and believes this will provide them a better perspective of the issues at hand.
B. Staff Report Content.
Mr. Molnar requested the Commission provide feedback on the format and content of the Planning Division's staff report and asked
if the information being provided allows them to make informed decisions. He noted the previous suggestions for a broader vicinity
map and also the project planner, and stated staff could start including these in the packet.
The Commission briefly shared their input. Request was made for staff to include comparisons to other projects, when appropriate.
It was also suggested staff include a box of key items, including staff s concerns and options for how they might address the
different criteria. Commissioner Marsh asked the group to keep this item in mind when looking at the next few sets of staff reports
and provide feedback to staff.
ADJOURNMENT
Meeting adjourned at 9:00 p.m.
Respectfully submitted,
April Lucas, Administrative Supervisor
Ashland Planning Commission
Ocloher25. 2011
Page 4 of 4
CITY OF
ASHLAND
Council Communication
Liquor License Application
Meeting Date: December 19' 2011 Primary Staff Contact: Barbara Christensen
Department: City Recorder E-Mail: christeb @ashland.or.us
Secondary Dept.: None Secondary Contact: None
Approval: Larry Patterso Estimated Time: Consent
Question:
Does the Council wish to approve a Liquor License Application from Emil McMillan Jr. dba
McMillan's Hong Kong Bar at 23 North Main Street?
Staff Recommendation:
Endorse the application with the following:
The city has determined that the location of this business complies with the city's land use
requirements and that the applicant has a business license and has registered as a restaurant, if
applicable. The city council recommends that the OLCC proceed with the processing of this
application.
Background:
Application is for a change in ownership.
The City has determined that the license application review by the city is set forth in AMC Chapter
6.32 which requires that a determination be made to determine if the applicant complies with the city's
land use, business license and restaurant registration requirements (AMC Chapter 6.32).
Related City Policies:
In May 1999, the council decided it would make the above recommendations on all liquor license
applications.
Council Options:
Approve or disapprove Liquor License application.
Potential Motions:
Approve or disapprove Liquor License application.
Attachments:
None
Page I of I
I=,
CITY OF
-ASHLAND
Council Communication
Appointment to Historic Commission
Meeting Date: December 20, 2011 Primary Staff Contact: Barbara Christensen
Department: City Recorder E-Mail: christebgashland.or.us
Secondary Dept.: Mayor's Office Secondary'Contact: Mayor Stromberg
Approval: Larry Patterso Estimated Time: Consent
Question:
Does the City Council wish to confirm the Mayor's appointment of Tobin Fisher to the Historic
Commission with a term to expire April 30, 2014?
Staff Recommendation:
None
Background:
This is confirmation by the City Council on the Mayor's appointment to the Historic Commission on
application received.
Related City Policies:
Ashland Municipal Code (AMC) Chapter 2.17.020
Council Options:
Approve or disapprove Mayor appointment of Tobin Fisher to the Historic Commission.
Potential Motions:
Motion to approve appointment of Tobin Fisher to the Historic Commission with a term to expire April
30, 2014.
Attachments:
Application received
Page I of I
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christebnashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name: Tobin Fisher.
Requesting to serve on: Historic
(Commission/Comm ittee)
Address: 220 Harrison Street, Ashland OR 97520
Occupation: Sales to the Criminal Justice System
Home Office: (541) 708-0173 Work: cell: (503) 396-1496
Email: tobinfsher @hotmail.com
Fax: (206) 260-2754
1. Education Background
What schools have you attended: Lewistown Area High Sch6ol, Lewistown-PA (1988)
Indiana University of Pennsylvania, Indiana-PA (1992)
What degrees do you.hold: High School Diploma and BA Degree- Theater
What additional training or education have you had that would apply to this position?
Time spent as an Actor in the Pioneer Arizona Opera House, Phoenix-AZ Historic Town
north of Phoenix. I have great deal of appreciation for preserving Historic buildings.
My Degree in Theater gave me a very good education on Period Architecture. I also own
a Historic Home in Portland, 1887.
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
I have spent the last 13 years networking with Government Agencies as well as the
Private Sector. My ability to communicate affectively and understand all points of views
would be of value to the community's needs. Public speaking skills are very good.
Do you feel it would be advantageous for you to have timber training in this field, such
as attending conferences or seminars? Why?
Yes-If it is cost affective for the City, I am sure that the right seminar or conference can
give me additional skills I could use to be a more affective Committee Member. Cost
must always be the issue first; we can fund many things on the Internet to help expand our
knowledge that does not cost anything.
3. Interests
Why are you applying for this position? I moved to Ashland with my family from
Portland in July 2010. 1 very much like the town and the Rogue Valley; 1 plan to stay .
here as a long term resident and I want to get involved. This Committee seemed to fit my
interests more than the others; however I would be willing to consider any other needs
the City may have.
4. Availability
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings? Yes-I can attend regularly scheduled
meetings, day or evening can work for me when I am not traveling for work. 1 travel 9
weekdays out of the month, I do set my own schedule so I can accommodate Committee
Meetings.
5. Additional Information
How long have you lived-in this community? 1.5 Years
Please use the space below to summarize any additional qualifications you have for this
position
I have a desire to be more involved in our wonderful community. The Historic buildings
and that aspect of Ashland, is one of its greatest assets, I want to protect it as best as we
can, while still allowing for progress in the way of increased tourism. We love our small
community and population, but we all know that our local small businesses need the
tourism to continue and expand. Keeping Ashland Historical in appearance is vital to
that goal. 1 believe that I can learn our needs quickly and then help provide solutions
along with the rest of the committee members in a timely and cost effective way.
Date Signature
10/13/11 Tobin Fisher
CITY OF
ASHLAND
Council Communication
Appointment to Planning Commission
Meeting Date: December 20, 2011 Primary Staff Contact: Barbara Christensen
Department: City Recorder E-Mail: christeb@ashland.or.us
Secondary Dept.: Mayor's Office Secondary Contact: Mayor Stromberg
Approval: Larry Patterso Estimated Time: Consent
Question:
Does the City Council wish to confirm the Mayor's appointment of Richard Kaplan with a term to
expire April 30, 2015 to the Planning Commission?
Staff Recommendation:
None
Background:
This is confirmation by the City Council on the Mayor's appointment to the Planning Commission on
applications received and on file.
Related City Policies:
Ashland Municipal Code (AMC) Chapter 2.17.020
Council Options:
Approve or disapprove Mayor appointment of Richard Kaplan to the Planning Commission.
Potential Motions:
Motion to approve appointment of Richard Kaplan with a term to expire April 30, 2015 to the Planning
Commission.
Attachments:
Applications received and on file
Page I of I
CITY OF
-ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMIIUTTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall. 20 E Maul Street, or email Chris nb aahtanct„r.a,. If you have any questions;
Please feel free to contact the City Recorder at 483-5307. Attach additional sheets if
necessary. `
Name 1 C l4 JA R-tO
Requesting to serve on R-A 0 Ntab (Commissionr`Committee)
Address 090 GLEw3t..-Ncp tQ• TiSt�L/1*��
Occupation k<?F--n i2ED Phone: Home 5 tl-NtW-123,6
chi IW -w"- :%[I- TV- 9539
Email tick_ KAeIdrt a V1�0. C"
Fax
1. Education Backaround
What schools have you attended? F 1TA CH$� QytyE
What degrees do you hold?
What additional training or education have you had that would apply to this position?
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
SE£ ar"tTRCNQI 2FSurkE
S,A�aaos beicw.P&fNT ArID AffuCA`11x
d 1£ct4atCi4i_ Ca�MtT'['E� �oe-tL
Do you feel it would be advantageous for you to have further training in this Geld,such
as attending conferences or seminars" Why?
TBD
3. Interests
Why are you applying for this position' 16 A"cT L y Pk(Z-"e-PAS
la i11E 1d7VaE :OEJftcP�Fai of acfR CCT4 .
4. Availabilitv
Are you available to attend special meetings, in addition to the regular]) scheduled
meetings? Do you prefer day or evening meetings? _ Y CS ,- w a PO-PWFiue
5. Additional Information
How lone have you lived in this community`' 6�2�fY
Please use the space below to summarize anc additional qualifications you have for this
position L 1
L RR Jq q 1���1t4lc_ C�QI£Nl WT b 1 p WlD
W Eti t�1 S..�gt.L �o[n u PS• ( �+-f�vtz h �7,�.�6
£TH14S_ 'o2l£#,ITA-(to,J AND A-Pi Ocr- -RU£ IM
��O} tAS44LA, �b5 3JS, aeE;5 jZlEAt �STQ
oe ��J£ e caerS6 • 1 waRtt weLC- Wty
� Y
As h VOL L)AIT-f2 C aN-CR-L Bu i D/Z. .
Date Si mature
Richard P. Kaplan
690 Glenwood Drive
Ashland, OR 97520
(H) 541-488-1236
(M)541-778-9539
(email) rich_kaplanoavahoo.com
Professional Work Experience
RK Consulting Group, Inc., Los Gatos CA (2001-Dissolved 2005)
PresidenUProduct Safety Consultant
Applied Materials, Inc., Santa Clara CA (1991- Retired 2001)
Last Position: Corporate Product Safety Director
FMC Corporation, Chicago IL and San Jose CA (1977-1990)
Last Position: Engineehng Systems& Standards Manager- Defense Systems Group
Acme Barrel Company, Chicago 1L (1976-1977)
Environmental Projects ManageriPurchasing Agent
Safety Services, Inc., Chicago IL (1973-1976)
Safety& Health Specialist
Wisconsin Department of Industry, Labor& Human Relations, Madison WI (1971-1973)
Risk Management Analyst- Division of Research& Statistics
Committee Experience
Osher Lifelong Learning Institute (OLLI) at Southern Oregon University
Cumculum Committee Member, Chair 2007-2008
Semiconductor Equipment and Materials International, San Jose CA - SEMI Technical Standards
Program Safety Subcommittee Chair. Task Force Leader(Ergonomics Standard SEMI S8;
Environmental. Health& Safety Standard Revision SEMI S2)
Volunteer Board Experience
Osher Lifelong Learning Institute (OLLI) at Southern Oregon University
Council Member, Council Vice President. and Council President 2010-2011
Schuman Collection of Musical Instruments at Southern Oregon University
Community Board Member 2007-2009
Military Experience
U. S. Army Reserve (1970— 1977) - Commissioned through ROTC
Last Position: Captain, Field Artillery Unit Commander(Annual Training)
Teaching Experience
Osher Lifelong Learning Institute (OLLI) at Southern Oregon University (2005— Present)
Instructor(Ethics and related courses, wine making)
San Jose State University— Department of Industrial & Systems Engineering, San Jose CA
Adjunct Instructor(Human Factors Design& Experiments)
University of Wisconsin- Department of Psychology, Madison WI
Head Teaching Assistant(Experimental Psychology)
Professional Recognition
8"Annual 'Karel Urbanek International Award' (for"...outstanding service to the global
semiconductor industry by furthering the cause of international cooperation'), Semiconductor
Equipment and Materials International
Inaugural `Health and Safety Excellence Award' (for"...recognition of exceptional service to the
Silicon Valley Environmental Health and Safety Community"), Pacific Industrial & Business
Association and Silicon Valley Manufacturing Group
'Merit Award' (for"...outstanding achievement in the advancement of SEMI Standards'),
Semiconductor Equipment and Materials International
Specialized Training
Certificate - Compliance Safety & Health Officer Training Course, Occupational Safety &
Health Administration, U. S. Department of Labor
Education
M.S. (R&D Systems Management), University of Southern California, 1986
Doctoral program (Engineering Psychology), University of Wisconsin, 1968 - 1971
B.A. (Psychology), University of Wisconsin, 1968
CITY OF
ASHLAND
Council Communication
Approval of Procurement of Itron Electric Meters
Meeting Date: December 20, 201 1 Primary Staff Contact: Lee Tuneberg
Department: Electric E-Mail: Lee.tuneberg@ashland.or.us
Secondary Dept.: Purchasing Secondary Contact: Dave Tygerson
Approval: Larry Patterso Estimated Time: Consent
Statement:
Will the Council, acting as the Local Contract Review Board, approve a Sole Source Procurement for
the acquisition of Itron electric meters directly from General Pacific for a term of three (3) years
beginning January 1, 2012 and expiring on December 31, 2014?
Staff Recommendation:
Staff recommends that the Sole Source Procurement be approved because General Pacific is the
exclusive, single source, distributor for Itron products in Oregon.
Background:
The City Council approved a Sole Source Procurement for Itron meters on March 17, 2009 for a term
of three (3) years which is due to expire on December 31, 2011.
The City of Ashland continues to utilize Itron meter reading equipment and software which requires a
readable Itron electric meter.
The determination of a Sole Source Procurement must be based on written findings which are included
as an attachment to this Council Communication.
The Electric Department procures approximately 1,000 each, Class 200, Form 2S Radio Read
Residential Meters per year at a cost of$61.35 each for a total of$61,350.00. The additional meters
listed on the attached quote are service specific and are procured individually as needed. The annual
cost for residential and service specific Itron electric meters is approximately $75,000.00.
Related City Policies:
Section 2.50.090 1 Exemptions from Formal Competitive Selection Procedures
All Public Contracts shall be based upon Competitive Sealed Bidding (Invitation to Bid) or
Competitive Sealed Proposals (Request for Proposal) pursuant to ORS 279A — 279C and the Model
Rules except for the following:
F. Sole Source Procurements — a public contract in which the Department Head finds in writing
that there is only one provider of a product or service of the quality and type required available.
1. Sole-source procurements shall be awarded in accordance with ORS 27913.075 and all other
applicable provisions of law.
Council Options:
The Council, acting as the Local Contract Review Board, can approve (or decline) the Sole Source
Procurement.
Page I of 2
��,
CITY OF
ASHLAND
Potential Motions:
The Council, acting as the Local Contract Review.Board, moves to approve (or decline) the Sole
Source Procurement.
Attachments:
Written Findings
General Pacific Meter Quote
]tron Letter
Page 2 of 2
1W,
FORM #6 CITY OF
ASHLAND
SOLE-SOURCE DETERMINATION AND WRITTEN FINDINGS
GO ODS AND SERVICES
Greater than $100,000
To: City Council, Local Contract Review Board
From: Lee Tuneberg, Interim Electric Director
Date: December 20, 2011
Re: Sole Source Determination and Written Findings for Goods and Services
In accordance with AMC 2.50.090(F), the Department Head shall determine in writine that there
is only one provider of a product or service of the quality and type required available.
Estimated total value of contract: Estimate - $75,000.00/per year
Project name: Itron Electric Meters
Description of goods and services: Itron Electric Meters
Background:
This sole source justification applies to the purchase of Itron electric meters for a term of three
years beginning January 1, 2012 and expiring on December 31, 2014.
The City_ Council approved a Sole Source Procurement for Itron meters on March 17. 2009 for a term
of three (3) years which is due to expire on December 3 1. 201
The City of Ashland continues to utilize Itron meter reading equipment and software which requires a
readable Itron electric meter.
In accordance with ORS 27913.075,the City may justify the use of a Sole Source Procurement because
the existing Itron goods requires the acquisition of compatible Itron goods and services.
ORS 27913.075 Sole Source Procurement (2) The determination ofa Sole Source must be
bared on written findings that may include: (a) That the efficient tntilizatiat of existing goods
requires the acquisition gfcompatible good or services.
The Electric Department procures approximately 1,000 each. Class 200, Form 2S Radio Read
Residential Meters per year at a cost of$61.35 each for a total of$61,350.00. The additional meters
listed on the attached quote are service specific and are procured individually as needed. The annual
cost for residential and service specific Itron electric meters is approximately $75,000.00.
Form#6-Sole Source-Goods and Services-Greater than$100,000,Page 1 of 3,12114/2011
Findings:
[The findings below must include factual information supporting the determination.I
Market Research Overall finding:
As per the attached letter from Itron, General Pacific is the "authorized and sole electricil);
stocking distributor' for Itron meters in Oregon.
[In accordance with ORS 279B.075, these are the examples o- tndings that should be addressed.
Select at least one of the rndines and prepare the determination as it specifically relates to the
good or service being procured. More than one Ending can be addressed. The findines are as
ollows.
Pursuant to ORS 279B.075 (2)(a): Provide findings supporting your determination that the
efficient utilization of existing goods requires-the-acquisition of compatible goods or
services from only one source.
The City of Ashland continues to utilize Itron meter reading equipment and software which requires a
readable Itron electric meter.
Pursuant to ORS 279B.075 (2)(b): Provide findings supporting your determination that
the goods or services required for the exchange of software or data with other public or
private agencies are available from only one source.
N/A
Pursuant to ORS 279B.075 (2)(c): Provide findings supporting your determination that the
goods or services are for use in a pilot or an experimental project.
N/A
Pursuant to ORS 27913.075 (2)(d): Any other findings that support the conclusion that the
goods or services are available from only one source.
As per the attached letter from Itron, General Pacific is the "authorized and sole electricity
stocking distributor' for Itron meters in Oregon.
Form#6-Sole Source-Goods and Services-Greater than$100,000,Page 2 of 3,12114/2011
PUBLIC NOTICE:
Pursuant to OAR 137-047-0275 (2), a Contracting Agency shall give public notice of the
Contract Review Authority's determination that the Goods and Services or class of Goods and
Services are available from only one source in a manner similar to the public notice of
Competitive Sealed Bids under ORS 279B.055(4) and OAR 137-047-0300. The public notice
shall describe the Goods or Services to be acquired by a Sole Source Procurement. The
Contracting Agency shall give such public notice at least seven days before Award of the
Contract.
After the Sole Source Procurement has been approved by the City Council, the following public
notice will be posted on the City's website to allow for the seven (7) day protest period.
Date Public Notice first appeared on www.ashland.or.us- [December 21 2011 - i1 approved]
PUBLIC NOTICE
Approval of a Sole Source Procurement
First date of publication: [December 21. 2011 -i[approved]
A request for approval of a Sole Source procurement was presented to and approved by
the City Council, acting as the Local Contract Review Board, on[December 20, 2011 -if
approved].
It has been determined based on written findings that the following Goods and Services
are available from only one source.
The City utilizes Itron meter reading equipment and software,which requires the City to
purchase readable Itron electric meters. General Pacific is the exclusive, sole source.
distributor for Itron electric meters in Oregon. Therefore,the City will be procuring Itron
electric meters directly from General Pacific.as approved in this Sole Source Procurement
for a term of th ee(3)years beginning January 1,2012 and expiring on December 31.
2014.
The contract terms,conditions and specifications may be reviewed upon request by
contacting Kari Olson, Purchasing Representative, at 541-488-5354.
An affected person may protest the determination that the personal services are available
from only one source in accordance with OAR 137-047-0710. A written protest shall be
delivered to the following address: City of Ashland, Kari Olson, Purchasing
Representative, 90 N. Mountain Avenue,Ashland, OR 97520. The seven (7)day protest
period will expire at 5:00pm on[December 28, 2011-ifposled on December 21, 2011]
This public notice is being published on the City's Internet World Wide Web site at least
seven days prior to the award of a public contract resulting from this request for approval
of a Sole Source procurement.
Form#6-Sole Source-Goods and Services-Greater than$100,000,Page 3 of 3,12/14/2011
QUOTE
Larisa Podrezov - Metering Sales
y 22414 NE Townsend Way - PO Box 70
`- Fairview, Oregon 97024
General Pacific Inc. Email: lpodrezov@generalpaci(ic.com
Main Office: (503) 907-2900 EXT#647
Fax: (503) 489-2103
To: Kari Olson
City of Ashland
90 N.Mountain
Ashland,OR 97520-2014
QTY ITEM # DESCRIPTION UNITPRICE
1'2'0 TRF6 fl5b_2 C15 FM2SCL�L00,2"40V with"R300rHP "$b135` '
1 ITR F620S01 C1SDR3, FM2S,CL200, 240V, R300CD3 $250.00
1_": TRnF620503 a' � QN�1SI2;ELSI�1a
1 ITR F620507 C1SDR3, FM4S,CL20, R300CD3 $358.00
v C2 )ACT 9 120484 bv R3QOCQ3u $44`S?D0
1 ITR F620505 CPISDR3, FM16S, CL200, 120-480V, R300CD3 $445.00
am MUM
.o . c ...
gig t ITRON METERS ft MODULES ARE PROUDLY MADE IN THE U.S.A.
http://www.genera(pacific.com Iodrezov @generalpacific.com
/trdn
Kmw/edge to Shape Your Future
December 5, 2011
Mike Cook
Ashland Municipal Electric Utility
I
To Whom It May Concern:
This letter is intended to clarify Itron sales representation for electricity metering products and data
collection hardware and software in the Pacific Northwest.
General Pacific, Inc. (GenPac) has a long history with Itron in serving the northwest public power market.
GenPac is our authorized and sole electricity meter stocking distributor for the following areas:southeast
Alaska,Washington,Oregon, Idaho, northern California, northern Nevada,western Wyoming and western
Montana. In addition to metering products,GenPac sells and supports Itron's Choice ConnectT"data
collection and data analysis solution suite that includes software, handhelds, mobile collectors and fixed
network data collection devices.
For over 30 years, Itron,the industry leader in advanced meter reading (AMR) and advanced metering
infrastructure(AMI)solutions, has been developing and producing technologies in the United States.Our
electricity metering products have an even longer history of U.S. manufacturing,dating back to 1899,with
the Sangamo Electric Company. Itron is proud of our commitment to continue building our products in the
United States.
Although Itron is a global metering supplier,we understand the importance of keeping manufacturing of our
products for the U.S. market domestic. This ensures that our products have the highest quality and are
available on-time. Itron's investment in automation and highly trained workers helps to maintain this
quality at competitive costs.
In past years Itron manufactured ERT radio boards for other vendor meters;this manufacturing process
has been mutually terminated. Consequently the R300 radio is only available on Itron meters, i.e.
CENTRONG single phase and polyphase meter,and SENTINEL®meter.We continually work to bring new
features&functions to our metering products while maintaining our high level of quality, as evidenced by
our standard 3-year warranty,an industry precedent.
Itron and General Pacific believe we offer the best value for your present and future metering requirements,
and we sincerely thank you for the opportunity to be of continuing service to Ashland Municipal Electric
Utility.
Sincerely,
Rob Rickard -
Area Manager
2111 North Moltef Road let 509-924-9900
Liberty Lake,WA 99019 fax 509-891-3355
w Jtron.com toll-hee 800-635-5461
CITY OF
ASHLAND
Council Communication
Resolution for Solid Waste Collection Rate Increase
Meeting Date: December 20, 2011 Primary Staff Contact: Ann Seltzer
Department: Administration E-Mail: ann @ashland.or.us
Secondary Dept.: None Secondary Contact:
Approval: Larry Patters Estimated Time: Consent
Question:
Will the Council approve a resolution for an interim rate increase for solid waste collection?
Staff Recommendation:
Staff recommends Council approve the Resolution.
Background:
Council heard a presentation from Recology at the study session on December 5 requesting a 23.3%rate
increase. During the Public Hearing on December 6, Council directed staff to prepare a Resolution
approving an interim increase of 7.5% for the following Recology customers: residential, commercial can,
debris box, compactor and medical and a 20% increase for commercial bin customers with high -
volume/high frequency service. Recology has applied the 20% increase to the current discount for high
volume/high frequency service.
The interim increase accounts for an overall 11.2% increase in revenue for Recology towards their
requested 23.3% increase.
At the meeting on December 6, staff recommended the Council review the proposed rate increase, review
and update to the existing franchise agreement;review current services provided by Recology and discuss
City policy related to solid waste collection services and discounts after the New Year.
'The attached Resolution provides for the interim rate increase to be in effect from January 2012 through
January 2013.
Related City Policies:
Ordinance 2582
Ordinance 2829
Recycling Center Lease
Council Options:
• Approve the Resolution for an interim rate increase.
• Do not approve the Resolution.
Potential Motions:
Move to approve the Resolution a rate increase of 23.3% and direct staff to prepare a Resolution for
Council adoption on December 20.
Page 1 of 2
CITY OF
-ASHLAND
Move to deny an interim rate increase and
Attachments:
• Resolution with Appendix A (interim rate increase)
• Letter from Recology
Page 2 of 2
RESOLUTION NO. 2011-
A RESOLUTION AUTHORIZING AN INTERIM RATE INCREASE FOR
RESIDENTIAL, COMMERCIAL AND MEDICAL WASTE SERVICES
PROVIDED BY RECOLOGY
RECITALS:
A. The City of Ashland contracts with Recology Ashland Sanitary Service by means of a
franchise agreement for provision of solid waste and recyclable materials collection and
disposal services within the City until March 31, 2018.
B. The franchise agreement, Ordinance 2582, states Recology can petition the City Council to
increase its solid waste collection and disposal rates and seek binding arbitration if the parties
fail to agree on new rates.
C. The franchise requires that rate increases must be approved by Council resolution.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS
SECTION 1
The rates for the collection of residential, commercial and medical waste services and recyclable
materials and disposal within the city of Ashland as indicated in Appendix A are approved.
SECTION 2
The adopted rates will take effect at the beginning of January 2012 and expire at the end of
December 2012.
SECTION 3
Between January 2012 and December 2012, the City will review current services and discounts
provided by Recology; propose franchise agreement revisions to reflect a formula for rate
increases hereafter and current best practices for solid waste collection; and, seek a mutual
agreement with Recology on a subsequent rate increase and on priorities for solid waste
collection services.
SECTION 3
This resolution takes effect upon signing by the Mayor.
This resolution was read by title only in accordance with Ashland Municipal Code. PASSED
and ADOPTED this day of 2011.
Barbara Christensen, City Recorder
Page 1 of 2
SIGNED and APPROVED this day of 12011
John Stromberg, Mayor
Reviewed as to form:
David Lohman, City Attorney
0
Page 2 of 2
Recology..
ashlanc; �anitar. Lervice
WASTE ZERO
December 12, 2011
Larry Patterson
Interim City Administrator
20 East Main Street
Ashland, OR 97520
Dear Mr. Patterson:
I am enclosing for consideration by the Ashland City Council an interim rate increase packet. As you will
see, based on the Council approved motion, the proposed increase provides for a 7.5% increase for most
rate payers, with greater increases averaging 20%for commercial.trash producers with multiple service
days. This proposal takes a significant step towards reducing volume and frequency discounts for
commercial trash producers.
It is our intent that these proposed rates are to be in effect for one calendar year, commencing January 1,
2012, and ending December 31, 2012. This is with the understanding that after the holidays(shortly after
January 1, 2012) representatives from Recology and the City will resume discussions and analysis to
determine what rate increases may be deemed appropriate for January 1, 2013, and beyond. As part of
this process we-will be submitting a rate application in March of 2012 for 2013 to take into account the
most currently available information.
The City should understand that the proposed rate increase accompanying this letter does not achieve a
reasonable level of profitability for Recology Ashland Sanitary Service. Assuming 2012 follows current -
projections, this increase will merely help to eliminate our operating losses going forward.
Additionally, we believe it is impgrtant for both the City of Ashland and Recology that we work towards
amending the existing Franchise Agreement between the city and Recology Ashland Sanitary Service.
Specifically, wewould propose inclusion of a .90 Operating Ratio, a CPI adjustment clause, and language
that clearly articulates that the City sets the policies which determine services (and service levels) to be
provided by Recology Ashland Sanitary Service to the rate payers in Ashland.
Sincerely,
Seven J. D(Fabion
beneral Manager
Recology Ashland Sanitary Service
Encl.: Recology Ashland Sanitary Service Interim Rate Increase
Cc: Ann Seltzer
Bruce Gondry
Ed Farewell
Tom Norris
George McGrath
Mark Lomele
Recology Ashland Sanitary Service
Average 20%increase Commercial Bins, 7.5 All Other
Interim Increase
Current Percent Proposed
Revenue Increase 2012
Residential $1,836,568 7.5% $1,974,537
Commercial(Cans) $310,225 7.5% 5333,514
Commercial(Bins) $1,109,305 20.0% $1,330,836
Debris Box $349,605 7.5% $375,823
Compactor 5120,760 7.5% 5129,818
Medical $31,353 7.5% $33,703
53,757,816 11.2% 54,178,231
t
Handout- Interim 1 of 7 12/8/2011 7:58 AM
Recology Ashland Sanitary Service
City of Ashland .
Interim Increase
Residential
Service Number of RecologV Ashland Medford
Description Customers. Current 5increase %Increase Proposed In City County
32 Gallon 5,703 16.61 1.25 7.5% 17.86 15.63 16.71
64 Gallon 12 33.22 2.49 7,5% 35.71 26.19 2836
96 Gallon 2 49.83 3.74 7.5% 53.57 36.76 40.01
96 Gallon Yard Debris 1,899 5.65 0.42 7.4% 6.07 .
Stickers 548' 35.05 2.64 7.5% 37.69
Yellow Bags 191-1 23.27 - 1.75 7.5% 25.02
Sticker and yellow bag customers do not subscribe to regular weekly service.
Handout-Interim 2 of 7 12/8/2011 7:58 AM
Recology Ashland Sanitary Service
City of Ashland
Interim Increase
Commercial Can Service
Service Number of Yards/ Recology Ashland Medford
Description Customers Month Current $/Yard $ Increase %Increase Proposed 5/Yard In City 5/Yard
32 Gallon 1 x Week 380 0.7 16.61 24.20 1.25 7.5% 17.86 26.02 15.63 22.77
32 Gallon 2 x Week 1 1.4 33.22 24,20 2.49 7.5% 35.71 26.01 31.26 22.77
32 Gallon 3 x Week - 2.1 49.83 24.20 3.74 7.5% 53.57 26.01 46.89 22.77
32 Gallon 4 x Week - 2.7 66.44 24.20 4.98 7,5% 71.42 26.01 62.52 22.77
32 Gallon 5 x Week - 3.4 83.05 24.20 6.23 7.5% 89.28 26.01 78.15 22.77
32 Gallon 6 x Week - 4,1 99.66 24.20 7.47 7,5% 107.13 26.01 93.78 22.77
64 Gallon 1 x Week 119 1.4 33.22 24.20 2.49 7.5% 35.71 26,01 26.19 19.08
64 Gallon 2 x Week 2 2.7 66.44 24.20 4.98 7,5% 71,42 26,01 52.38 19.08
64 Gallon 3 x Week 1 4,1 99.66 24,20 7.47 7.5% 107.13 26.01 78.57 19.08
64 Gallon 4 x Week - 5.5 132.88 24.20 9.97 7.5% 142.85 26,01 104.76 19.08
64 Gallon 5 x Week - 6.9 166.10 24.20 12.46 7.5% 178.56 26.01 130.95 19.08
64 Gallon 6 x Week 3 8.2 199.32 24,20 14.95 7.S% 214,27 26.01 157.14 19.08
96 Gallon 1 x Week 49 2.1 49.83 24.20 3.74 7,5% 53.57 26.01 36.76 17.85
96 Gallon 2 x Week 2 4.1 99.66 24,20 7,47 7.S% 107.13 26.01 73.52 17.85
96 Gallon 3 x Week 1 6.2 149.49 24.20 11.21 ZS% 160.70 26.01 110.28 17.85
96 Gallon 4 x Week - 8.2 199.32 24.20 14.95 7.5% 214.27 26.01 147.04 17.85
96 Gallon 5 x Week - 10.3 249.15 24,20 18.69 7.5% 267.84 26.01 183.80 17.85
96 Gallon 6 x Week 1 3 1 12.4 1 298.98 24,20 22.42 7.5% 321.40 26.01 1 220.56 17.85
Handout- Interim 3 of 7 - 12/8/2011 7:58 AM
Recology Ashland Sanitary Service
City of Ashland
Interim Increase
Commercial Bin Service
Service Number of Yards/ Recology Ashland Medford
Description Customers Month Current S/Yard Discount S Increase %Increase Proposed S/Yard Discount In City S/Yard
1 Yard 1 x Week 109 4.3 84.44 19.49 - 6.33 7.5% 90.77 20.95 N/A
1 Yard 2 x Week 7 8.7 139.13 16.05 17.6% 18.82 13.5% 157.95 18.23 13.0% N/A
1 Yard 3 x Week - 13.0 193.81 14.91 23.5% 34.94 18.0% 228.75 17.60 16.0% N/A
1 Yard 4 x Week - 17.3 248.49 14.34 26.4%, 45.61 18.4% 294.10 16.97 19.0% N/A
1 Yard 5 x Week 1 21.7 303.15 13.99 28.2% 55.40 18.3% 358.55 16.55 21.0% N/A
1 Yard 6 x Week 1 26.0 357.83 13.76 29.4% 61.54 17.2% 419.37 16.13 23.0% N/A
1.5 Yard 1 x Week 87 6.5 94.14 14.48 25.7% 18.87 20.0% ' 113.01 17.39 17.0% 104.61 16.09
1.5 Yard 2 x Week 30 13.0 161.27 12.41 36.3% 35.37 21.9% 196.64 15.13 27.8% 169.48 13.04
1.5 Yard 3 x Week 9 19,5 222.87 11.43 41.3% 61.92 27.8% 284.79 14.60 30.3% 244.93 12.56
1.5 Yard 4 x Week 1 26.0 290.00 11.15 42.8% 76.16 26.3% 366.16 14.08 32.8% 32039 12.32
1.5 Yard 5 x Week 1 32.5 353.OD 10,86 44.3% 93.40 26.5% 446.40 13,74 34.4% 382.63 11.77
1.5 Yard 6 x Week 1 39.0 417.37 10.70 45.1% 104.75 125.1% 522.12 13.39 36.1% 434.25 11.13
1.5 Yard 7 x Week 1 45.S 505.50 11.11 43.0% 135.28 26.8% I 640.78 14.08 32.8% N/A
2 Yard 1 x Week 70 8.7 120.43 13.90 28.7% 26.62 22.1% 147.05 16.97 19.0% 136.38 15.74
2 Yard 2 x Week 61 17.3 210.41 12.14 37.7% 45.46 21.6% 'I 255.87 14.76 29.5% 219.76 12.68
2 Yard 3 x Week 39 26.0 300.40 11.55 40.7% 70.17 I 23.4%_ 370.S7 14.25 32.0% 312.47 12.02
2 Yard 4 x Week 11 34.7 391.06 11.28 42.1% 85.39 21.8% 476.45 13.74 34.4% 393.21 11.34
2 Yard 5 x Week 5 43.3 481.73 11.12 43.0% 99.13 20.6%, I 580.86 13.40 36.0% 473.94 10.94
2 Yard 6 x Week 6 S2.0 570.33 10.97 43.7% 109.05 19.1%� J 679.38 13.07 37.6% S68.01 10.92
2 Yard 7 x Week 3 60.7 690.76 11.39 41.6% 143.03 20.7%I 833.79 13.74 34.400%, N/A
Handout-Interim 4 of 7 12/8/2011 7:58 AM
Recology Ashland Sanitary Service
City of Ashland
Interim Increase ,
Compactor
Service Number of Loose Recology Ashland Medford
Description Customers Yds/load' Current $/Yard $ Increase %Increase Proposed $/Yard In City $/Yard
1 Yard per Load - 3.0 26.93 8.98 2.02 7.5% 28.95 9.65 30.31 10.10
2 Yard per Load - 6.0 53.86 8.98 4.04 7.5% 57.90 9.65 60.62 10.10
3 Yard per Load - 9.0 80.79 8.98 6.06 7.5% 86.85 9.65 90.93 10.10
4 Yard per Load - 12.0 107.72 8.98 8.08 7.5% 115.80 9.65 121.24 10.10
8 Yard per Load 3 24.0 400.08 16.67 30.01 7.5% 430.09 17.92 242.48 10.10
15 Yard per Load 2 45.0 322.80 7,17 24.21 7.5% 347.01 7,71 420.60 9.35
20 Yard per Load 11 60.0 398.92 6.65 29.92 7.5% 428.84 7,15 560.80 9.35
25 Yard per Load 1 75.0 475.06 6.33 35.63 7.5% 510.69 6.81 701.00 9.3S
30 Yard per Load 1 - 1 90.0 1 SS1.21 6.12 41.34 7.5% 592.55 6.S8 841.20 9.35
Assumes 3 to 1 compaction
Handout- Interim `, 5 of 7 12/8/2011 7:58 AM
Recology Ashland Sanitary Service
City of Ashland
Interim Increase
Debris Box
Service Number of Loose Recology Ashland Medford
Description Customers Yds/Load Current $/Yard $Increase % Increase Proposed 5/Yard In City S/Yard
7 Yard per Load 1 7.0 136.72 19.53 10.25 7.S% 146.97 21.00 N/A
10 Yard per Load 129 10.0 169.89 16.99 . 12.74 7.5% 182.63 18.26 213.28 21.33
20 Yard per Load - 20.0 N/A N/A 320.60 16.03
25 Yard per Load 84 25.0 284.73 11.39 21.35 7.5% 306.08 12.24 N/A
30 Yard per Load - 30.0 N/A N/A 427.67 14.26
40 Yard per Load 2 40,0 1 455.48 11.39 34.16 7.5% 489.64 12.24 554.87 1187
i
Handout- Interim 6 of 7 12/8/2011 7:58 AM
Recology Ashland Sanitary Service
City of Ashland
Interim Increase
Medical
Service Number of loose Recology Ashland Medford
Description Customers Gal/load Current $/Gal S Increase %Increase Proposed S/Gal In City $/Gal
1 Gallon Medical Waste 40 1.0 15.10 2.16 1.13 7.S% 16.23 2.32 17.00 2.43
2 Gallon Medical Waste 24 2.0 22.66 2.27 1.70 7.5% 24.36 2.44 21.22 2.12
6 Gallon Medical Waste 1 6.0 52.90 2.65 3.97 7.5% 56.87 2.84 N/A
15 Gallon Medical Waste 34 1S.0 21.39 0.86 1.60 7.5% 22.99 0.92 21.27 0.85
34 Gallon Medical Waste 23 34.0 42.79 1.43 3.21 7.5% 46.00 1.53 30.64 1.02
Handout- Interim 7 of 7 - 12/8/2011 7:58 AM
CITY OF
ASHLAND
Council Communication
Update on Applicability of Ordinance Amendments
in the Pedestrian Overlay, Detail Site Review Zone and Throughout the City
Meeting Date: December 20, 2011 Primary Staff Contact: Bill Molnar
Department: Community Devel pment E-Mail: molnarb(aaashland.or.us
Secondary Dept.: None Secondary Contact: Maria Harris
Approval: Larry Patterso Estimated Time: 25 minutes
Question:
Does the Council have questions regarding the applicability of recent ordinance amendments designed
to implement ideas, proposals and recommendations evaluated as part of the Pedestrian Places Project?
Staff Recommendation:
Staff does not have a recommendation. The intent of this item is to provide clarification as to the extent
in applicability of the recently approved amendments to the City's Land Use Ordinance. The
amendments implement proposals and recommendations from the Pedestrian Places Project, with
many of the changes applying citywide, as well as outside the delineated pedestrian overlay.
Background:
The City Council approved second reading of the ordinances amending the Zoning Map and Ashland
Land Use Ordinance to implement the recommendations of the Pedestrian Places Project on November
15, 2011, and the revisions became effective on December 16, 2011. At the December 6, 2011
Council meeting, a question was raised regarding the amendments that apply throughout the City. In
an effort to address the question, the attached outline groups the amendments by those that apply
throughout the City, those that apply in the Pedestrian Overlay and Detail Site Review Zone and those
that apply exclusively to the Pedestrian Overlay.
Related City Policies:
The Economy, Housing, and Transportation Elements of Ashland's Comprehensive Plan, and the
Greater Bear Creek Valley Regional Plan.
Council Options:
The Council may take no action thereby leaving the recently adopted ordinance amendments in place,
or initiate amendments to the ordinance modifying or reversing the recent ordinance revisions. .
Potential Motions:
Move to take no further action on this matter
Move to initiate ordinance amendments that direct staff to make the following changes to Chapter 18
of the City's Land Use Ordinance.
Attachments:
Outline of applicability of ordinance amendments by location
Page 1 of I
Imo,
I
CITY O ■
ASHLAND
Applicability of Ordinance Amendments by Location
Pedestrian Places Project
I. Amendments that apply to Pedestrian Overlay and
throughout the entire City
GENERAL REGULATIONS — 18.68
1. SECTION 18.68.050 Arterial Street Setback Requirements.
Previous Standard
• Required an approximately 20-foot front yard setback along arterial roads.
New Standard
• Requires a 20-foot yard or a setback equal to the width required to install sidewalk
improvements (park row and sidewalk), whichever is less.
SITE DESIGN REVIEW — 18.72
2. SECTION 18.72.090 Exception to the Site Design and Use Standards.
Previous Standard
• Described (4) approval criteria for allowing an exception.
New Standard
• Describes (4) approval criteria for allowing an exception; or
• Allows and exception for proposals that "will result in a design that equally or better
achieves the stated purpose of the Site Design and Use Standards."
12.20.2011 Council Meeting—Pedestrian Places Update Page 1
C
OFF-STREET PARKING CHAPTER - 18.92
3. SECTION 18.92.050 Parking Management Strategies.
Previous Standard
• Through implementing specific strategies, allowed up to a 35% reduction in required
parking; 50% in a Historic District.
New Standard
• Through implementing specific strategies, allows up to a 50% reduction in required
parking.
• Permits the City to require a study by a qualified professional to provide supporting
justification for offsets in parking demand, access, circulation and other
transportation impacts.
4. SECTION 18.92.050 On-Street Parking Credit.
Previous Standard
• Allowed one off-street parking space credit for every two on-street spaces up to four
credits, thereafter one space credit for each on-street parking space.
• Parallel parking = 24 feet of uninterrupted curb.
• 45 degree diagonal = 13 feet of uninterrupted curb
New Standard
• Allows one off-street parking space credit for each one on-street parking space.
• Parallel parking= 22 feet of uninterrupted curb.
• 45 degree diagonal = 12 feet of uninterrupted curb.
5. SECTION 18.92.050 Alternative Vehicle Parking.
New Standard
Allows alternative vehicle parking facilities to be substituted for up to 25 percent of the
required parking spaces on site.
1. Motorcycle or scooter parking. Permits one off-street parking space credit for four
motorcycle or scooter parking spaces.
12.20.2011 Council Meeting—Pedestrian Places Update Page 2
2. Bicycle parking. Permits one off-street parking space credit for five additional, non-
required bicycle parking spaces.
6. SECTION 18.92.050 Shared Parking.
New Standard
Allows one off-street parking space credit for every space constructed in designated off-
site shared parking areas, or payment of in-lieu-of-parking fees for a common parking.
7. SECTION 18.92.050 TDM Plan Credit.
New Standard
Allows implementation of an individual Transportation Demand Management (TDM) plan
that demonstrates a reduction of long term parking demand by a percentage equal to the
credit requested.
8. SECTION 18.92.050 Transit Facilities Credit.
New Standard
States that projects that require at least 20 spaces and abut a street with transit service
are eligible for a 10% reduction in parking through meeting the following standards:
1. Construct a pedestrian and transit supportive plaza
2. Transit service shall have a minimum of 30-minute peak period transit service
frequency.
3. Existing parking areas may be converted to take advantage of.these provisions.
4. The plaza must be adjacent to and visible from the transit street. .
5. The plaza must be at least 300 square feet in area The plaza must include all of the
following elements:
a. A plaza that is open to the public.
b. A bench or other sitting area
C. A shelter or other weather protection.
9. SECTION 18.92.080 Addressing Environmental and Microclimatic Impacts of Surface
Parking
New Standard (currently applies to Croman Mill zone)
Requires that parking areas of more than seven parking spaces meet the following
standards:
a. Use at least one of the following strategies for the surface parking area, or put 50%
of parking underground.
i Use light colored paving materials with a high solar reflectance (Solar Reflective
Index (SRI) of at least 29) to reduce heat absorption for a minimum of 50% of the
parking area surface.
12.20.2011 Council Meeting—Pedestrian Places Update Page 3
ii. Provide porous solid surfacing or an open grid pavement system that is at least
50% pervious for a minimum of 50% of the parking area surface.
iii. Provide at least 50% shade from tree canopy over the parking area surface
within five years of project occupancy.
iv. Provide at least 50% shade from solar energy generating carports, canopies or
trellis structures over the parking area surface.
b. Design parking lots and other hard surface areas in a way that captures and treats
runoff with landscaped medians and swales.
10. SECTION 18.92.080 Site Circulation
New Standard
Requires that new development provides a circulation system that accommodates
expected traffic on the site, with street-like features such as sidewalks, accessible curb
ramps, trees and pedestrian scale lighting.
11. SECTION 18.92.090 Pedestrian Access and Circulation (new section)
New Standards
A. Requires projects to design a walkway system through the project that addresses the
following:
1. The walkway system shall extend throughout the site and connect to all future
phases of development.
2. The walkway shall be safe, direct, and convenient with connections between primary
building entrances and all adjacent streets.
3. Walkways within developments including multiple buildings shall be include
connections between building entrances, and provide walkway connections between
parking area and recreational facilities and other common areas.
4. Install protected raised walkways large parking area (>50 spaces)
B. Sets standards for Walkway Design and Construction, which address the following:
1. Vehicle/Walkway Separation.
2. Crosswalks.
3. Walkway Surface and Width.
4. Accessible routes.
5. Pedestrian Scale Lighting
12.20.2011 Council Meeting—Pedestrian Places Update ' . Page 4
II. Amendments that apply to Pedestrian Overlay and Detail
Site Review Zone (Commercial & Employment zoned land adjacent to major
streets)
1. Minimum Floor Area Ratio (II-C-2 DETAIL SITE REVIEW STANDARDS)
Previous Standard
• Minimum .35 FAR; Maximum FAR .5
New Standard
• Minimum .5 FAR; No Maximum FAR. F( AR).
In addition, an allowance is added for a shadow plan to phase in FAR requirement
for projects including existing buildings or greater than 1/2 acre.
2. Building Setback from Sidewalk (II-C-2 DETAIL SITE REVIEW STANDARDS )
Previous Standard
• A building setback of no more than 20 feet from a public sidewalk unless the area is
used for pedestrian activities such as plazas or outside eating areas.
New Standard
• A building setback of no more than 5 feet from a public sidewalk unless the area is
used for pedestrian activities such as plazas or outside eating areas, or for a
required public utility easement.
3. Landscape Buffer (11-C-2 DETAIL SITE REVIEW STANDARDS)
Previous Standard
• A 10-foot wide buffer required between buildings and the street, except in the
Ashland Historic District.
New Standard
• A 10-foot wide buffer required between buildings and the street, except in the
Ashland Historic District and Detail Site Review Zone.
12.20.2011 Council Meeting—Pedestrian Places Update Page 5
III. Amendments that apply to Pedestrian Overlay (exclusively)
1. SECTION 18.18.56.040 Special Permitted Uses
New Standard
Commercial uses such as professional offices, stores and restaurants up to 2,500
square feet permitted in 'residential zones in Pedestrian Overlay if minimum housing
density requirements are met.
2. SECTION 18.56.040 Solar Setback
Previous Standard
• New buildings and additions required to meet the solar access setback which limits
the height of the shadow permitted at the north property line, and thereby limits the
height of the building.
New Standard
• The solar access setback applies only to those new buildings and additions which
have residential zones located to the north.
3. SECTION 18.56.040 Plazas and Landscaping Ratio
New Standard
Outdoor seating areas, plazas and other useable paved surfaces may count for up to
50% of the required landscape area.
12.20.2011 Council Meeting=Pedestrian Places Update Page 6
ca
O3
V/ r Ynlm`an Ci.RE,
c
Walker Ava. ,_._. _
F
W
1
v
i
r/
I �a ya
I
S Map
pj
r %
9 �3
ii
- ,
1
z Q
i'
O O
y� 1iolman.Cr.'Rtl
ol
N
N N '
o a
•I '� Walker Ave.
Im
W
I
t
Is 4eo
yr,
9 �
�c
r
' Z
f
{
CITY OF
ASHLAND
Council Communication
Electric Vehicle Charging Unit Installations
Meeting Date: December 20, 20 1 Primary Staff Contact: Lee Tuneberg
Department: Electric E-Mail: tuneberl @ashland.or.us
Secondary Dept.: Finance Secondary Contact: None
Approval: Larry Patters Estimated Time: ]0 Minutes
Question:
Will Council authorize the City Administrator to finalize and sign the Charging Site Host Agreement
with ECOtality North America to participate in a pilot project for the installation and use of Electric
Vehicle (EV) Charging units in two City owned parking facilities in the downtown area?
Staff Recommendation:
Staff recommends finalizing and executing the Charging Site Host Agreement with ECOtality North
America to participate in a pilot project for the installation and use of EV charging units in downtown
Ashland.
Background:
At the December 6, 2011 Council meeting, Council asked that this item be brought back for further
public discussion.-
ECOtality North America was the recipient of a 2009 US Department of Energy Grant to deploy over
14,000 EV charging units in six states and the District of Columbia. Oregon was one of the six states
selected to participate what is now called The EV Project. The stated purpose and goal of The EV
Project is "to collect and analyze data to characterize vehicle use in diverse topographic and climatic
conditions, evaluate the-effectiveness of charge infrastructure and conduct trials of various revenue
systems for commercial and public charge infrastructures".
Site Selection
City Staff developed an initial list of potential EV Charging sites and created criteria to rank the sites,
such as access to power, visual exposure, pedestrian/charging unit conflicts, anticipated user profile,
existing parking demand, parking time limits, adjacent uses, etc. Additionally, because the downtown
district is a National Register Historic District, consideration was given to compatibility and potential
overexposure of the units.
After Staff site visits and discussions with ECOtality site selection staff, two locations stood out as
excellent candidates for EV Charging installation.
1) Lithia/Pioneer Lot - Two pedestal style units
2) Hargadine Parking Structure (lower level)—Two wall mount units
Both sites provide excellent access to existing power, adjacency to existing ADA parking, no
pedestrian access conflict, visible but not overly prominent, compatible with existing parking time
limits and in locations that match the anticipated user profile.
Page I of 4
CITY OF
ASHLAND
EV Charging Unit Specifications
The proposed charging units are defined as Level 2 units, which can complete a vehicle charge in an
estimated two to four hours. It is anticipated that one EV parking space will be dedicated per unit,
although the cord length of each unit allows it to reach two parking spaces, providing future expansion
should demand rise.
Anticipated User Profile
City Staff and ECOtality developed an anticipated user profile to assist in the site selection and to
forecast usage. Residents who purchase electric vehicles are likely to use home charging systems and
are less likely to need daytime charging for local driving. However, with the rapid installation of level
three (fast charge) chargers along the California, Oregon and Washington 1-5 corridor, an increasing
number of Ashland's tourist population are likely users, at least in the near term until commercial
chargers are more common in the lodging and restaurant industries.
Additionally, local and regional tourists are likely candidates for utilization as many "day trips" to
Ashland exceed the round trip charge capability of the majority of the electric vehicles currently
available.
Cost
In exchange for participation in the EV Project, ECOtality provides site hosts with free charging
equipment and a"construction allowance" on the installation costs associated with bringing power to
the charging site locations. It is anticipated that the City portion of the total project cost will be less
than $2,000 to upgrade the existing transformer in the Lithia/Pioneer lot. Similarly to public pay
phone arrangements, revenue earned from EV charging is shared between the host and ECOtality and
will offset a portion of the upgrade cost.
Retail Pricing
As noted, an element of the US DOE grant is to conduct trials of various revenue systems over the
course of the EV Project. Accordingly, the pricing model implemented by ECOtality is not known at
this time and may change over the course of the hosting agreement timeline.
ECOtality offers access to their EV charging infrastructure in two ways:
1) Membership in their network of EV chargers around the nation called the Blink Network. This
provides the customer with a fixed price for unlimited charge time at any EV charger in the
Blink Network, as well as a variety of custom features for home chargers and data regarding
location, use and availability of public chargers.
2) Standard point of sale transaction using either a credit card or mobile phone.
Agreement Duration
The Hosting Agreement is valid for the duration of the EV Project, which is scheduled to be in place
through April 30, 2013. At the conclusion of the EV Project, the City has the following options:
1) Assume ownership and retain EV charging equipment at no additional cost and negotiate
replacement agreement for future ECOtality/Blink Network services
Page 2 of 4
�A,
CITY OF
ASHLAND
2) Assume ownership and retain EV charging equipment at no additional cost but sever
relationship with ECOtality/Blink Network and develop/select software to fill charging service
needs for future use independent of ECOtality/Blink Network
3) Request ECOtality to remove equipment (at their cost) from the host site and evaluate future
City involvement of providing public EV charging infrastructure
It is likely that any of the three options would result in the issuance of a request for proposals to
provide other vendors with the opportunity to submit proposals for EV charging infrastructure and
services and provides the City with the benefit of reviewing all technologies and services available
several years into this emerging market, as well as a better understanding of the local demand for
public EV charging infrastructure.
Benefits of Participation
Participation in The EV Project provides the City with the opportunity to benefit from data collection
and analysis regarding this new and rapidly changing industry at nearly no cost to the Community.
This data will be used to influence future electric vehicle policy at the State and Federal level and will
also assist Ashland locally in determining whether publicly owned EV charging infrastructure is
appropriate, necessary or desirable.
Data analysis will also provide the Ashland Electric Utility with the ability to understand and forecast
the potential short and long term effects of the emergence of electrically powered vehicles on the
electrical distribution system, including customer charging habits/trends that affect peak demand (load
shaping).
There are also yet undefined economic benefits to the community as electric vehicle drivers may
search out and target destinations where EV charging is available. Length of stay may also increase
due to the charge time.
Additionally, regardless of decisions made at the end of The EV Project, both parking sites would be
left with electrical services stubbed out to the parking spaces that could be used for many different EV
charging systems if desired.
Drawbacks of Participation
Because the demand for public EV charging infrastructure is not yet known, the installation of the
charging units, accompanied by EV Parking Only signage, restricts several parking spaces from the
existing downtown inventory that may result in very low occupancy rates of those spaces as the
demand slowly rises.
If, at the end of The EV Project, it is determined that the relationship with ECOtality does not benefit
the community, those users that have become accustomed to their existence and availability will need
to find different EV charging solutions.
Related City Policies:
Ashland Comp Plan 11.09.10 Policy 6— Electrical Load Control and Shaping
Page 3 of 4
11RAFKA
CITY OF
ASHLAND
Council Options:
1) Approve staff's recommendation authorizing the Interim City Administrator or his designee to
sign the Charging Site Host Agreement with ECOtality North America
2) Remove the item from the consent agenda for questions of Staff and Council discussion.
Potential Motions:
1 move to authorize the Interim City Administrator or his designee to finalize and sign the Charging
Site Host Agreement with ECOtality North America including the installation of 2 charging units in
Ashland as presented.
Attachments:
Charging Site Host Agreement
Site Map— EV Charging Unit locations
EV Charging Unit Specifications
Page 4 of 4
AT/ Project ' Dtality
NONTN AMERICA
Charging Site Host Agreement
This Charging Site Host Agreement ("Agreement") is effective as of the date the last party signs this
Agreement ("Effective Date") between:
ECOtality: Electric Transportation.Engineering Corporation,
dba ECOtality North America (hereinafter referred to as "ECOtality")
430 South 2nd Avenue
Phoenix, AZ 85003=2418
-and-
Charging Site Host Name:
Address:
City, State, Zip Code
Contact Name:
Phone(s):
Email:
EVSE _ O WE-30Kic O PE-30Kic
Project Site Address:
City, State, Zip:
County:
Electrical Utility:
Please use Chart on Attachment A to list multiple locations and denote any known special instructions.
ECOtality and the Charging Site Host (either individually "Party" or collectively "Parties") agree as
follows:
1. Term of Agreement
This Agreement shall commence on the Effective Date and shall continue through the end of the EV
Project, which is currently scheduled for April 30, 2013 (the "Term"). This Agreement may be
terminated early in accordance with the Termination section of this Agreement.
2. Terms and Definitions
The definitions for the following terms which are used throughout this Agreement are as follows:
Blink Network ECOtality EVSE Network
EVSE Electric Vehicle Supply Equipment
EV Project US Department of Energy project funded through the American Recovery
and Reinvestment Act
Media Content Video, audio, or print messages, information or advertising displayed on
the EVSE, including commercial advertising, graphic wraps, labeling,
EV Project Charging Site Host Agreement
Revd Date:8.12.11 Page 1 of 10
banner advertisements, and movie clips
Periodic Reports Electronic reports provided to EV Project Charging Site Host regarding
utilization of charging stations at a frequency more than once
Project Participants EV owners enrolled as part of the EV Project
Project Site Location where the EVSE will be used
3. ECOtality Goods and Services
In consideration of Charging Site Host's participation in the EV Project and for allowing the collection
of the Data, as described below, ECOtality agrees to provide the following goods and services:
1. Provide (Insert Quantity) Level II (240 VAC) EVSE(s) for public use
2. Installation of the EVSE at the Project Sites(s) identified above by ECOtality-qualified
and licensed contractors in accordance with local codes, permitting and inspection
requirements
3. All direct costs associated with the delivery, installation and initial setup of the EVSE
at the designated Project Site(s). Should Installation costs exceed $2,250 for a
Pedestal EVSE or $1,500 for Wall Mount EVSE, the difference in costs will be the
responsibility of the Charging Site Host
4. Periodic reports on the public utilization of the EVSE
5. Revenue sharing with Charging Site Host
6. Ongoing maintenance of the EVSE, for the Term of the Agreement
4. EVSE Data
Charging Site Host acknowledges that The United States Department of Energy (DOE) has provided
funding for the EV Project through the American Recovery and Reinvestment Act (ARRA) to
accelerate the development and production of electric vehicles (EVs) in order to reduce petroleum
consumption. In consideration of the Goods and Services provided, and as part of this project,
Charging Site Host acknowledges and agrees to allow ECOtality commercially reasonable access to
the Equipment at the Project Site and existing sources of electrical energy in order for ECOtality to
collect and transmit EVSE Data regarding public use of the EVSE during the Term of this Agreement.
S. EVSE/Access Revenue
Charging Site host acknowledges that ECOtality is providing the initial EVSE as part of a no cost, or
reduced-cost, infrastructure pilot program. When revenues are associated with the EVSE access,
ECOtality shall share revenues in accordance with a Revenue Sharing Program with the Charging
Site Host.
6. Media Content
The Parties acknowledge and agree that ECOtality shall have control over the solicitation,
contracting, and distribution of any and all Media Content, including but not limited to, any Media
Content data transmitted to or from the EVSE and displayed using the EVSE. The Parties will work
together in a good faith effort to resolve any objections that the Charging Site Host may have with
the subject matter, time of display, and format of Media Content. ECOtality will take reasonable
efforts to avoid distributing Media Content that conflicts with Charging Site Host media and
advertising at a particular Project Site. ECOtality shall remove conflicting Media Content within a
reasonable period of time upon written notification by Charging Site Host.
EV Project Charging Site Host Agreement
Revd Dote:B.12.11 Page 2 of 10
Charging Site Host, and Charging Site Host partners and related parties, shall be provided the
opportunity to purchase advertising on the Blink Network at other sites.
Commercial Site Host shall elect one of the following media options, by checking the box next to it:
(If Commercial Site Host does not elect any of the options, ECOtality shall use the default, Co-
Advertising.)
Co-Advertising:
ECOtality will run an advertising loop comprised of advertisements. The Charging Site Host
will be entitled to have up to three (3) free static ads on the advertising loop per month.
There is no revenue component available to the host.
�! Advertising Revenue Partner:
ECOtality will run an advertising loop of ads. The Charging Site Host shall share in the ad
revenue for up to eight percent (8%) of the monthly revenue for the first fourteen (14)
months. After the first fourteen (14) months, the revenue share shall be five percent (5%),
up to One Hundred, Fifty Dollars ($150.00) per month.
Non-Advertising:
The Charging Site Host shall have no media played at their location and ECOtality will allow
the host to restrict ads with the exception of ECOtality and EV Project related ads, and host
will pay fifty dollars ($50.00) per EVSE, per month.
Self-Managed Advertising:
Ads shall be'controlled by the Charging Site Host. The Charging Site Host shall be allowed to
run four (4) ads per month, for fifty dollars ($50.00) per EVSE, per month. Should the
Charging Site Host wish to expand the number of ads beyond the four (4) ads, and up to 1S,
they may do so at an additional rate of $150.00 per EVSE, per month.
7. Charging Site Host's Representations and Warranties
Charging Site Host covenants to ECOtality that the Charging Site Host:
a) Will allow ECOtality reasonable access to the EVSE in order for ECOtality to collect, use and
distribute the data to ECOtality and EV Project partners and participants;
b) Will cooperate with ECOtality or its licensee/subcontractors in the collection and transmission
of data from Charge Site Host to EV Project Participants including, where possible, access to
Charging Site Host's internet service;
c) Will participate in ECOtality surveys and provide timely response to ECOtality requests for
information from Charging Site Host;
d) Will provide and maintain supply of electric power to the EVSE;
e) Will provide periodic inspection and routine exterior cleaning maintenance;
f) Will allow ECOtality to provide Charging Site Host's contact information to their electric utility
company to facilitate electrical installation;
g) Will allow ECOtality to display advertising on the touch screen in accordance with Section 6,
Media Content, above;
h) Will not knowingly allow the EVSE to be maintained, opened, modified, or repaired by
anyone other than ECOtality or its licensed contractors;
i) Will not transfer, assign, encumber or pledge the EVSE;
j) Assumes all responsibility in obtaining approvals by property owners, landlords, corporate
offices, etc; and assist ECOtality with the execution of EVSE installation and EVSE siting
contracts;
EV Project Charging Site Host Agreement
Rev'd Date:8.12.11 Page 3 of 10
k) Will use commercially reasonable efforts, but no less than the same standard of care used to
secure their own property, to prevent damage and vandalism to the EVSE;
1) Will not modify, reverse engineer, disassemble on the whole or any part of the EVSE or any
part thereof in any manner;
m) Will not uninstall the EVSE; and
n) Will allow ECOtaIity-approved contractors reasonable access to the Project Site for
installation, maintenance, repair, replacement and approved de-installation of the EVSE.
S. Ownership
8.1. Title to and ownership of the EVSE will be retained by ECOtality through the Term of this
Agreement. The software associated with and that operates the EVSE is exclusively owned by
ECOtality. All of the information, content, services and software displayed on, transmitted
through, or used in connection with the use and operation of the EVSE, including, but not limited
to advertising, text, photographs, images, illustrations, video, html, source and object code,
software, data, Internet account access, and the like (collectively, the "Content") is owned by
ECOtality and its affiliates, licensors, or suppliers. The "Content" is protected by copyright,
trademark, and other intellectual property laws of the United States of America.
8.2. Upon the expiration of the Term, Charging Site Host shall elect (in its sole and absolute
discretion) in writing to ECOtality whether Charging Site Host desires to retain the EVSE at the
Project Site. In the event that Charging Site host elects to retain the EVSE installed at the
Project Site, Charging Site Host shall there by possess all rights, title, and interest in and to the
EVSE at no additional cost. If Charging Site Host elects not to retain the EVSE at the Project
Site, ECOtality shall remove (at its sole cost and expense) any or all of the EVSE installed at the
Project Site, which includes restoring the Project Site to a safe and reasonable condition, but
does not include the responsibility to restore the site to the same condition as prior to the
installation of the EVSE. In any event, the Charging Site Host will provide written election at least
thirty (30) days prior to the expiration of the Term. In the event that the Charging Site Host
fails to deliver such written notice within such thirty (30) day period, Charging Site Host shall be
deemed to have elected to retain the EVSE at the Project Site. Should the Charging Site Host
elect to continue ECOtality Blink Network and EVSE support, following the Term or earlier
termination thereof, such additional services shall be subject to a new written agreement to be
entered into between the Parties.
8.3. During the term of this Agreement, ECOtality grants to the Charging Site Host a non-
exclusive and non-transferable license, to use such software in the form in which it is embedded
in the EVSE on the delivery date for use in conjunction with other parts of the EVSE on the
condition that the EVSE shall be used for its intended purpose only. Nothing contained in this
Section shall be construed as an assignment or transfer of any copyright, design right or other
intellectual property rights in such software, all of which rights are owned by the ECOtality.
9. Confidential Information
9.1. All nonpublic information that ECOtality provides to Charging Site Host or that Charging Site
Host acquires from any source in connection with this Agreement shall be deemed to be
ECOtality's confidential information ("Confidential Information") unless and until ECOtality
specifically authorizes Charging Site Host in writing to treat the information as public.
Confidential Information includes: (a) any reports, specifications, know-how, strategies or
technical data, processes, business documents or information, market research or other data,
customer or client lists, and all other information concerning the business and affairs of ECOtality
that are owned, used, or possessed by or for the benefit of ECOtality; (b) ECOtality intellectual
property; and (c) all confidential information or materials obtained by Charging Site Host from a
third party in connection with performance of the Services, unless and until ECOtality specifically
EV Project Charging Site Host Agreement
Rev'd Date:8.12.11 Page 4 of 10
authorizes Charging Site Host in writing to treat the information as non-confidential. Confidential
Information does not include: (i) information in the public domain through no fault or breach of
this Agreement by Charging Site Host; (ii) information previously and lawfully known by
Charging Site Host prior to disclosure by ECOtality; (iii) information rightfully learned from a
third party not under restriction of disclosure as evidenced by Charging Site Host's written
records or (iv) information that is independently developed or acquired by Charging Site Host
without reliance on any of ECOtality's Confidential Information. Charging Site Host shall not
publish, release, disclose, or announce to any member of the public, press, official body, or other
third party any Confidential Information, or use any of it for Charging Site Host's own purposes
or for the purposes of a third party, without the prior written consent of ECOtality (which may be
withheld by ECOtality in its sole discretion), except disclosures required by law.
9.2 Charging Site Host shall not make copies, reproductions, abstracts or excerpts of the
Confidential Information in whole or in part, except as necessary to perform the Services. All
copies, reproductions, excerpts or abstracts are deemed to be Confidential Information to the
same extent as any originals. Upon termination of business relations between the Parties,
Charging Site Host agrees to return to-ECOtality all written or other physical embodiments of the
Confidential Information.
9.3 If Charging Site Host receives any subpoena or court order .requiring disclosure of
Confidential Information or otherwise believes in good faith that a disclosure of Confidential
Information is required by law, Charging Site Host shall immediately notify ECOtality. Charging
Site Host shall, at ECOtality's direction, cooperate fully with ECOtality in challenging any
subpoena or court order requiring the disclosure of Confidential Information. If required by
ECOtality, Charging Site Host shall require each person or entity to which Confidential
Information is provided to execute a certification that the person or entity understands the
limitations on disclosure and use and will maintain the confidentiality of the Confidential
Information and not use it other than as contemplated by this Agreement. Unless the Parties
agree otherwise, the confidentiality and other obligations imposed by this Section shall survive
for a period of three years after termination or expiration of this Agreement pertaining to the
Confidential Information.
10. Use of Mark/Advertising
Charging Site Host is hereby granted a non-exclusive, royalty-free license to use during the term of
this Agreement, the trademarks, service marks, and trade names used by ECOtality in connection
with the EVSE, provided, however, that Charging Site Host shall submit any materials using the
ECOtality trademarks, service marks, and trade names for prior written approval by ECOtality.
While such marks and names may be modified by ECOtality during the term of this Agreement,
Charging Site Host agrees that it will not modify the marks or names in any way without the express
written permission of ECOtality. Further, the permission to use the ECOtality marks and names is
expressly limited to uses necessary to the performance of Charging Site Host's obligations under this
Agreement, and Charging Site Host hereby admits and recognizes that ECOtality or its parent
company is the exclusive owner of such marks and names, as well as the renown of the marks and
names of ECOtality, and their affiliates throughout the world. Charging Site Host agrees not to take
any action inconsistent with ECOtality's exclusive ownership of such marks and names.
11.Termination of this Agreement
11.1 Without Cause: This Agreement may be terminated by ECOtality in writing to the
Charging Site Host, without cause, at any time and for any reason, including the termination of the
EV Project or a reduction in EV Project funding, whereupon the Parties shall be fully released from
their respective duties, rights, obligations and liabilities under this Agreement except as provided
below.
EV Project Charging Site Host Agreement
Revd Date:8.12.11 Page 5 of 10
11.2 For Cause: This Agreement may be terminated in writing by either party for cause if
either party violates any term of this Agreement and fails to cure the same within ten (10) days of
receiving written notice of such default. Upon such termination of this Agreement for cause, as its
sole and exclusive remedy, ECOtality shall have the right, but not the obligation, to disable or
remove (at its sole cost and expense) any or all of the EVSE installed at the Location and terminate
services to Charging Site Host's. Removal of EVSE includes site restoration to a safe and reasonable
condition, but does not include the responsibility to restore the site to the same condition as prior
to the installation of the EVSE. In the event that ECOtality does not elect to remove the EVSE
within thirty (30) days following such termination, the EVSE shall be deemed abandoned by
ECOtality and Charging Site Host shall possess all rights, title, and interest in and to the same.
12.EVSE Maintenance
Should. the EVSE require maintenance during the Term, Charging Site Host must immediately call
the toll-free number listed on the EVSE and report the maintenance requirement to ECOtality.
ECOtality will repair or replace, at ECOtality's option, the EVSE or part(s) or component(s) thereof.
ECOtality will repair or replace the EVSE at no cost to the Charging Site Host. ECOtality will not be
responsible for EVSE damage or failure resulting from Charging Site Host misuse, alteration,
accident or repairs/maintenance not performed by ECOtality or its authorized representatives. Repair
or replacement of the EVSE for any of these causes shall be at the cost of the Charging Site Host.
ECOtality shall have no responsibility for the EVSE, and makes no warranties with respect thereto,
following the Term or early termination of this Agreement.
13.Insurance
Through the term of this Agreement, the EVSE is insured by ECOtality under its general liability
insurance policy. Additionally, ECOtality shall maintain commercial general liability insurance of not
less than Two Million Dollars ($2,000,000) per occurrence for bodily injury and property damage
related to operation of the EVSE.
14.Governing Law
This Agreement shall be governed by, construed and enforced in accordance with the laws of the
State of Arizona, without reference to its conflict of law rules. Each of the party's consents to the
exclusive venue and personal jurisdiction of the courts located in Maricopa County, Arizona.
15.Dispute Resolution
Except where necessary to seek injunctive relief to prevent or enjoin loss or harm to Intellectual
Property or Confidential Information, any dispute arising out of or relating to this Agreement shall be
subject to mandatory confidential mediation for a period of up to thirty days, unless extended
mutually by the Parties, by a neutral third party mediator acceptable to both Parties. Any dispute not
resolved by such mediation, arising out of or relating to this Agreement shall be subject to final and
binding arbitration under the then-current Commercial Arbitration Rules of the American Arbitration
Association; provided that the arbitrator(s) shall be neutral and shall be chosen from a panel of
arbitrators knowledgeable in the business of microelectronics or electronics manufacturing. The
arbitration shall be held in Phoenix, Arizona, unless otherwise mutually agreed by the Parties. The
arbitrator(s) shall not have the power to award punitive or exemplary damages, or any damages
which are disclaimed or waived in this Agreement. The decision and award of the arbitrator(s) shall
be final and binding, and the award so rendered may be entered in any court having jurisdiction
thereof. Where it is necessary for a Party to seek injunctive relief to prevent or enjoin immediate and
irreparable loss or harm to Intellectual Property or Confidential Information, ECOtality and Charging
Site Host hereby irrevocably and unconditionally submit to the jurisdiction of the courts of the State
of Arizona or the United States District Court for the District of Arizona and all courts competent to
EV Project Charging Site Host Agreement
Revd Date:8.12.11 Page 6 of 10
hear any appeal therefrom. Nothing contained herein shall be deemed to waive arbitration for any
claim other than injunctive relief to the sole extent described herein.
16.Indemnification
Each Party ("Indemnifying Party") shall defend, indemnify and hold the other Party and its Affiliates,
and any and all of its and their respective officers, directors, shareholders, employees, agents and
representatives, and any and all of its and their assigns, successors, heirs, and legal representatives,
harmless from and against any and all claims, demands, litigation, settlements, judgments,
damages, liabilities, costs, and expenses (including, but not limited to, reasonable attorneys' fees)
incurred by the other Party arising directly or indirectly out of a breach of any representation,
warranty or covenant of the Indemnifying Party hereunder. The Indemnifying Party shall defend the
Party at the Party's request, against any such liability, claim, or demand. The Party agrees to
promptly notify the Indemnifying Party of any written claim or demands against the Party for which
the Indemnifying Party is responsible hereunder.
17.1-IMITATION OF LIABILITY
EXCEPT FOR THE WARRANTIES STATED HEREIN FOR THE CHARGING SITE HOST, NO WARRANTY,
CONDITION OR REPRESENTATION, EXPRESSED, IMPLIED, ORAL OR STATUTORY, IS PROVIDED TO
THE CHARGING SITE HOST OR ANY THIRD PARTY, INCLUDING, WITHOUT LIMITATION, ANY
WARRANTY, CONDITION OR REPRESENTATION: (A) OF MERCHANTABILITY, FITNESS FOR A
PARTICULAR PURPOSE, SATISFACTORY QUALITY, OR ARISING FROM A COURSE OF DEALING,
USAGE, OR TRADE PRACTICE; (B) THAT THE PRODUCTS WILL BE FREE FROM INFRINGEMENT OR
VIOLATION OF ANY RIGHTS, INCLUDING INTELLECTUAL PROPERTY RIGHTS OF THIRD PARTIES; OR
(C) THAT THE OPERATION OF ANY SOFTWARE SUPPLIED WILL BE UNINTERRUPTED OR ERROR
FREE. THIS DISCLAIMER AND EXCLUSION SHALL APPLY EVEN IF THE EXPRESS WARRANTY HEREIN
FAILS OF ITS ESSENTIAL PURPOSE. THE CHARGING SITE HOST'S SOLE AND EXCLUSIVE REMEDIES
HEREUNDER AND THE ONLY LIABILITY OF ECOTALITY IS EXPRESSLY LIMITED TO THE TERMS OF
THE AGREEMENT.
NEITHER PARTY SHALL BE LIABLE TO THE OTHER PARTY, OR ANY THIRD PARTY, FOR ANY OTHER
SPECIAL, CONSEQUENTIAL, INCIDENTAL, EXEMPLARY OR INDIRECT COSTS OR DAMAGES,
INCLUDING WITHOUT LIMITATION, LITIGATION COSTS, LOSS OF DATA, PRODUCTION OR PROFIT
ARISING FROM ANY CAUSE WHATSOEVER, REGARDLESS OF THE FORM OF THE ACTION, WHETHER
IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHERWISE, EVEN IF
ADVISED OF THE POSSIBILITY OF SUCH COSTS OR DAMAGES. FOR PURPOSES OF THIS
PROVISION, THE PARTY INCLUDES-THE PARTY'S DIRECTORS, OFFICERS, EMPLOYEES, AGENTS,
REPRESENTATIVES, AFFILIATES, SUBCONTRACTORS AND SUPPLIERS.
NOTWITHSTANDING ANYTHING HEREIN TO THE CONTRARY, ANY CLAIMS FOR DAMAGES BY EITHER
PARTY ARISING UNDER OR IN CONNECTION WITH THIS AGREEMENT SHALL BE LIMITED TO ACTUAL
RECOVERIES UNDER SUCH PARTY'S INSURANCE POLICIES.
18.Notices
All notices given under this Agreement (each, a "Notice") shall be in writing and delivered to the
notice addresses of the parties as applicable, by one or more of the following methods, (i) given by
certified mail, postage prepaid, return receipt requested, and is deemed given on the third (3rd)
business day after the date of posting in a United States Post Office, (ii) given by a nationally
recognized overnight courier and is deemed given one day after delivery to the overnight courier, or
(iii) given by personal delivery and is deemed given upon receipt by the notified party. At any time,
either party may designate in writing to the other party a different notice address.
EV Project Charging Site Host Agreement
Rev'd Date:8.12.11. Page 7 of 10
19.Changes
This Agreement cannot be modified or amended except by a written instrument signed by the
Parties.
20.Waiver
No waiver by either Party of any breach, default or violation of any term, warranty, representation, .
agreement, covenant, condition or provision of this Agreement will constitute a waiver of any
subsequent breach, default or violation of the same or other term, warranty, representation,
agreement, covenant, condition or provision of this Agreement.
21.Assignment
This Agreement shall inure to the benefit of, and be binding upon, the Parties hereto and their
respective successors, and permitted assigns. This Agreement may be assigned by either party only
with the prior written consent of the non-assigning party, which consent shall not be unreasonably
withheld or delayed, except the rights and obligations of either party may be assigned to another
entity in connection with reorganization, merger, consolidation, acquisition, divestiture, or other
restructuring. Any assignment which does not satisfy the requirement of the preceding sentence
shall be null and void.
22.Survival Of Obligations And Liabilities
Termination of this Agreement shall not relieve either party of any obligation under this Agreement
which expressly or by implication survives termination of this Agreement including its obligations
under the following section headings: Insurance, Indemnification, Limitation of Liability, Confidential
Information, Governing Law, and Dispute Resolution. The invalidity, illegality or unenforceability of
any one or more provisions of this Agreement will not affect or impair the validity, legality or
enforceability of the remaining provisions, which will remain in full force and effect.
23.Entire Agreement, Relationship
This Agreement contains the entire agreement and understanding between the parties relative to the
subject matter herein, and supersedes any prior agreements and understandings between the
parties relating to such subject matter, whether verbal or written. This Agreement may be executed
in one or more counterparts each of which shall be deemed an original, but all of which shall
constitute one and the same document. The parties agree that signatures transmitted by facsimile
or e-mail (electronically scanned) shall be binding as if they were original signatures.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly
authorized representatives.
Electric Transportation EV Project Charging Site Host
Engineering Corporation dba ECOtality
North America
By: By:
Name: Name:
Title: Title:
Date: Date:
EV Project Charging Site Host Agreement
Rev'd Date:8.12.11 Page 8 of 10
ATTACHMENT A
Additional Installation Addresses (If Applicable)
EVSE (_) WE-3OKic (_) PE-3O1(ic
Installation Address:
City, State, Zip:
County:
Electrical Utility:
EVSE (_) WE-3OKic (_) PE-3OKic
Installation Address:
City, State, Zip:
County:
Electrical Utility:
EVSE (_) WE-3OKic (_) PE-3OKic
Installation Address:
City, State, Zip:
County:
Electrical Utility:
EVSE (_) WE-3O1(ic (_) PE-3OKic
Installation Address:
City, State, Zip:
County:
Electrical Utility:
Special Instructions (If Applicable)
EV Project Charging Site Host Agreement
Rev'd Dote:8.12.11 Page 9 of 10
ATTACHMENT B
EV Project Charging Site Host Agreement
Rev'd Date:8.12.11 Page 10 of 10
. ,
s�1O - oil
,, . .. �
�; , � _ � �
, ; ; _ _
�_. _;
, , �;
�. ��
,. , ; - �
_ � ��� -,
- -;
; - - ;
' % J
i�; ill' �� �.
� i i i i � `O
_ � f � `� �� ��Q
- ii
I �i
i m:�nx�
i i � � —��
i i � �
i i �
� i i i
i ; i �
i
i _
� 1
/ ��` 1
�� e�
-:
. � -�- --�
,, �:;.
��;, 1 ,, ., ,;;.
;, � ,
��
i �j�, T
/ �����,� UU7 y
/i i �'1iUO i
YY**++ �
�� �,
i
��� `, � '' '__ ____ ___ i i
� S�:RI ' - ______ __ _ '
���
. �'
.��.
.\\ �
� �.
�� ``�` —_
�` �,` `
� _
•� .
1 �� ry
`�'?T T ''
� ty�'4 � p��ii
�� � /�
Simply smarter. b1hok
Level 2 Pedestal EVSE
Simply Smart Pedestal Design
Electric Vehicle Supply Equipment (EVSE) provides convenient means
to charge electric vehicles. Level 2 charging (240 volt AC input) is the
primary and preferred method for charging in residential and public
locations. The ECOtality design provides intelligent, user-friendly
features to easily and safely charge electric vehicles WO
Benefits of ECOtality's Unique
Binary Design
• Dramatic, timeless, stylish appearance '
• Ease of installation
• Specified advertising_spoce on pedestal
• Convenient cable management for long reach and storage ' }
between uses
• Connector holster for protection and storage
• Intuitive connector clacking
• Selective height design for convenient compliance with
ADA requirements t,
• 360° beacon light for easy wayfinding
J1772 Standar&EV Connector
The SAE J1772 is the standard for electric vehicle charging in
the United States.
• Ergonomic design
• Prevents accidental disconnection
• Grounded pole- first to make contact, last to break contact
• Designed for over 10,000 cycles
• Can withstand being driven over by a vehicle
• Safe in wet or dry use
Energy Meter
• Internal meter to monitor energy and demand usage
• Supports energy usage data evoluation
• Supports electric utility EV billing when certified to ANSI
12.20 and IEC standards
Touch Screen
• Convenient, user-friendly touch screen display
• Charge status and statistics
• Find charging stations
• Status messages delivered to user's smart phone
Learn more at BlinkNetwork,com or ECOtalityNA.com
)
I
i
Proven technology and reliable safety 0 0tality
Features Additional Features
• Charge circuit interruption device (CCID) with automatic test • Smart Phone Applications for status
• Ground monitoring circuit charges,and notification of completion
• Nuisance-tripping avoidance and auto re-closure or interruption of charge
• Cold load pickup (randomized auto-restart following power outage) • Controllable output to support utility
• Certified energy and demand metering demand response requests
• Wireless IEEE 802.11 g • Revenue systems support
• LAN capable • Multiple input current settings to
• ZigBee SEP 1.0 capable conveniently accommodate electric
• AMI interface capable service capabilities _
• Web-based bidirectional data flow • Communication systems, multiple modes
• Cord management system of communications including wireless,
cellular, LAN and Zigbee
ECCltality's Blink Level 2 Electric Vehicle Supply Safety
Equipment (EVSE) Specifications
• Interlocks with EV drive system so EV
Input Voltage 208 VAC to 240 VAC +/- 10% cannot drive when connector is inserted
in vehicle inlet
Input Phase Single • De-energizes EVSE if connector and
Frequency 50/60 Hz cable are subjected to strain
Input Current 30 Amps (maximum); 12A, 16A, 24A available • Charge current interrupting device
Breaker Size 40 Amps; settings at 15A/20A/30A available (CCID) with automatic test feature for
personal protection
Output Voltage 208 VAC-240 VAC +/- 10% • Connector parts are de-energized until
Output Phase Single latched in vehicle inlet
Pilot SAE J1'772-compliant • .Meets all National Electric Code
Connector/Cable SAE J1772-compliant; UL-rated at 30A maximum requirements
Cable Length 18 feet (estimated)
Exterior Dimensions Pedestal: 66" H x 20" W x 17" D Standards and Certifications
Temperature Rating =22°F 1-30°C) to +122°F (+50°C) • SAE J 1772 compliant
Enclosure NEMA Type 3R; sun-and-heat-resistant • NEC article 625 electric vehicle
charging system
Simply smarter. bl 'n* k
Level 2 Wall Mount Charger
Simply Smart Wall Mount Design y
I11
Electric Vehicle Supply Equipment (EVSE) provides the transfer of
electrical energy from the utility to the vehicle. Level 2 charging
i
)240 volt AC input) is the primary and preferred method for
charging vehicles in residential and commercial facilities. The F"
ECOtality design provides intelligent user-friendly features to easily
and safely charge electric vehicles.
Benefits of ECOtality's Unique Binary
Wall Mount Design
• Simplifies the installation process '=ei
• Convenient configuration for a wide variety of physical layouts
• Easy to use, ADA compliant
• Convenient cable management for long reach and storage m•''
between uses
• Connector holster for protection and storage
• Intuitive connector docking _ AIR
J1772 Standard EV Connector
The SAE J1772 is the standard for electric vehicle charging in the
United States.
• Ergonomic design
• Prevents accidental disconnection
• Grounded pole- first to make contact, last to break contact
• Designed for over 10,000 cycles
• Can withstand being driven over by a vehicle
• Safe in wet or dry use — +�
Touch Screen
• Convenient, user-friendly touch screen display
• Charge status
• Charge statistics and history
• Easily programmable start/stop timing allows coordination
with electric utility on/off peak time of use rates
• Find charging stations away from home- Not part of the EVSE UI
Energy Meter
• Internal meter to monitor energy and demand usage
• Supports energy usage data evaluation
• Supports electric utility EV billing when certified to ANSI
12.20 and IEC standards
• Tamper-evident seal placed in highly visible location
Learn more at Blink Network.corn or ECOtalityNA.com
t
1 it
r balk,
m i6.
I '
I
fi
Proven technology and reliable safety Q 0tality
Features Additional Features
• Charge circuit interruption device (CCID) with automatic test . Smart Phone Applications for status
• Ground monitoring circuit charges and notification of completion
• Nuisance-tripping avoidance and auto re-closure or interruption of charge
• Cold load pickup (randomized auto-restart following power outage) • Controllable output to support utility
• Certified energy and demand metering demand response requests
• Wireless IEEE 802.1 lg • Multiple input current settings to
• LAN-capable conveniently-accommodate electric
AMI interface capable service capabilities
• Web-based bi-directional data flow • Communication systems, multiple modes
• Cord-management system - of communications including wireless,
cellular, and LAN
ECOtaliy's Blink Level 2 Electric Vehicle Supply Safety
Equipment (EVSE) Specifications • Interlocks with EV drive system so EV
Input Voltage 208 VAC to 240 VAC +/- 10% cannot drive when connector is inserted
in vehicle inlet
Input Phase Single • De-energizes EVSE if connector and
Frequency 50/60 Hz cable are subjected to strain
Input Current 30 Amps (maximum); 12A, 16A, 24A available . Charge current interrupting device
Breaker Size 40 Amps; settings at 15A/20A/30A available (CCID) with automatic test feature for
Output Voltage 208 VAC - 240 VAC +/- 10% personal protection
Output Phase Single • Connector parts are de-energized until
Pilot SAE 11772compliant
latched in vehicle inlet
Connector/Cable SAE J1772compliont; UL-rated at 30A maximum ' Meets all National Electric Code
requirements
Cable Length 18 feet (estimated)
Exterior Dimensions Wall Mount: 18" W x 22" H x 5-9/16" D Standards and Certifications
Cord Mount: 18" Diameter
Temperature Rating -22o F (-30o C) to +11'22o F (+50o C) • SAE J 1772 compliant
• NEC article 625 electric vehicle
Enclosure NEMA Type 3R; sunand-heat-resistant charging system
Mounting Wall-mount or pedestal • UL and ULc to 2594
CITY OF
ASHLAND
Council Communication
Annual Review of Investment Policy for the City of Ashland
Meeting Date: December 20, 2011 Primary Staff Contact: Barbara Christensen
Department: City Recorder/T easurer E-Mail: christeb@ashland.or.us
Secondary Dept.: None Secondary Contact: None
Approval: Larry Patters Estimated Time: 10 Minutes
Question:
Will the City Council conduct annual review and accept the current City of Ashland Investment
Policy?
Staff Recommendation:
Approve City of Ashland Investment Policy.
Background:
This policy was reviewed and approved by the City Council in November 2009 to meet current Oregon
Revised Statutes pertaining to investment of municipal funds.
The City of Ashland Investment Policy has been reviewed by the Investment Officer and there are no
suggested changes.
Related City Policies:
The policy states that it shall be reviewed on an annual basis by the Investment Officer and the City
Council.
Council Options:
Approve/Disapprove review of City of Ashland Investment Policy.
Potential Motions:
Motion to approve/disapprove City of Ashland Investment Policy.
Attachments:
• City of Ashland Investment Policy
Page I of I
�r,
City of Ashland Investment Policy
Revised November 2009
Page 1 of 7
CITY OF ASHLAND, OREGON
INVESTMENT POLICY
1. POLICY STATEMENT
It is the policy of the City of Ashland to invest public funds in a manner which will provide the
highest investment return with the maximum security while meeting the daily cash flow demands
of the entity and conforming to all state and local statutes governing the investment of public
funds.
H. SCOPE
This investment policy applies to activities of the City of Ashland and Ashland Parks &
Recreation in regard to investing the financial assets of all funds except for funds held in trust for
deferred compensation funds for the employees of the City of Ashland. In addition, funds held by
trustees or fiscal agents are excluded from these rules; however, all funds are- subject to
regulations established by the State of Oregon. Other than bond proceeds or other unusual
situations, the estimated portfolio size ranges from $15,000,000 to $24,000,000.
These funds are accounted for in the City of Ashland's Comprehensive Annual Financial Report
and include:
General Fund
Special Revenue Funds
Capital Projects Funds
Debt Service Funds
Enterprise Funds
Internal Service Funds
Trust & Agency Funds
Funds of the City will be invested in compliance with the provisions of all applicable Oregon
Revised Statutes. Investments of any tax-exempt borrowing proceeds and any related Debt
Service funds will comply with the arbitrage restrictions in all applicable Internal Revenue Codes.
III. OBJECTIVES AND STRATEGY
The primary objectives, in priority order, of the City of Ashland's investment activities shall be:
1. Legality. This Investment Policy will be in conformance with federal laws, state statutes,
local ordinances, and internal policies and procedures.
2. Liquidity. The City of Ashland's investment portfolio will remain sufficiently liquid to
enable the City of Ashland to meet all operating requirements which might be reasonably
anticipated.
3. Diversification. Diversification of the portfolio will include diversification by maturity and
market sector and will include the use of multiple broker/dealers for diversification and
market coverage.
4. Yield. The City of Ashland's investment portfolio shall be designed with the objective of
attaining a market rate of return throughout budgetary and economic cycles, commensurate
with the City of Ashland's investment risk constraints and the cash flow characteristics of the
portfolio. "Market rate of return" may be defined as the average yield of the current three-
City of Ashland Investment Policy
Revised November 2009
Page 2 of 7
month U.S. Treasury bill or any other index that most closely matches the average maturity of
the portfolio.
Effective cash management is recognized as essential to good fiscal management. Cash
management is defined as the process of managing monies in order to ensure maximum cash
availability. The City shall maintain a comprehensive cash management program that includes
collection of accounts receivable, and the management of banking services.
IV. STANDARDS OF CARE
I. Delegation of Authority. Authority to manage the City of Ashland's investment program is
delegated to the City Recorder/Treasurer and Administrative Services Director who are the
designated investment officers of the City and are responsible for investment decisions and
activities, under the review of City Council. The day to day administration of the cash
management program is handled by the City Recorder/Treasurer or by, the Administrative
Services Director in the absence of the City Recorder/Treasurer.
Management responsibility for the investment program is hereby delegated to the City
Recorder/Treasurer and Administrative Services Director, who shall establish written
procedures for the operation of the investment program consistent with this investment policy
and subject to review and adoption by City Council. Procedures should include reference to:
safekeeping, PSA repurchase agreements, wire transfer agreements, banking service contracts
and collateral/depository agreements. Such procedures shall include explicit delegation of
authority to persons responsible for investment transactions. No person may engage in an
investment transaction except as provided under the terms of this policy and the procedures
established by the City Recorder/Treasurer and Administrative Services Director. The City
Recorder/Treasurer and Administrative Services Director shall be responsible for all
transactions undertaken and shall establish a system of controls to regulate the activities of
subordinate officials.
2. Prudence. The standard of prudence to be used by investment officials shall be the "prudent
person" standard and shall be applied in the context of managing an overall portfolio. These
standards states: "Investments shall be made with judgment and care, under circumstances
then prevailing, which persons of prudence, discretion and intelligence exercise in the
management of their own affairs, not for speculation, but for investment, considering the
probable safety of their capital as well as the probable income to be derived."
3. Limitation of Personal Liability. The Investment Officer acting in accordance with written
procedures, the investment policy and in accord with the Prudent Person Rule shall not be
held personally liable in the management of the portfolio.
4. Ethics and Conflict of Interest. Officers and employees involved in the investment process
shall refrain from personal business activity that could conflict with proper execution of the
investment program, or which could impair their ability to make impartial investment
decisions. Employees and Investment Officers shall disclose any material financial interests
in financial institutions that conduct business within this jurisdiction, and they shall further
disclose any large personal frnancial1investment positions that could be related to the
performance of the investment portfolio. Employees, officers, and their families shall refrain
from undertaking personal investment transactions with the same individual with whom
business is conducted on behalf of the City, Officers and employees shall, at all times,
comply with the State of Oregon, Government Standards and Practices Commission, code of
ethics set forth in ORS Chapter 244.
City of Ashland Investment Policy -
Revised November 2009
Page 3 of 7
IV. AUTHORIZED AND SUITABLE INVESTMENTS.
1. Authorized Investments. All investments of the City shall diversified by type, maturity and
issuer. Before any transaction is concluded, to the extent practicable, the Investment Officer
shall solicit and document competitive and offers on comparable securities. When not
practicable, the reasons should be similarly documented. At all times the Investment Officer
will strive for best execution of all transactions. Additionally, if reasonably unanticipated
events cause the portfolio limits to be exceeded, the Investment Officer will take the steps
necessary to correct the situation as soon as practicable. Investments may be sold at a loss
when the Investment Officer deems that such a decision is prudent.
2. Suitable Investments.
a. U.S. Treasuries
b. Agencies and Instrumentalities of the United States.
c. Savings and Demand Accounts (Oregon depositories only)
d. Time Certificates of Deposit(Oregon depositories only)
f. Banker's Acceptances (Oregon issued)
g. Corporate Debt
h. Municipal Debt (States of Oregon, California, Idaho and Washington only)
i. Oregon Local Government Investment Pool (LGIP)
The specific permitted securities are defined under Oregon Revised Statutes Chapters 294.035,,
294.040, 294.046 and 294.810. (See Addendum A) Collateral requirements are bank deposits,
time deposits, certificates of deposit and savings accounts are defined in ORS Chapter 295. (See
Addendum B)
V. INVESTMENT PARAMETERS
1. Diversification. The City will diversify the investment portfolio to avoid incurring
unreasonable risks, both credit and interest rate risk, inherent in over investing in specific
instruments, individual financial institutions or maturities.
Diversification Constraints on Total Holdings:
ISSUER TYPE %of portfolio
U.S. Treasury Obligations Up to 100%
U.S. Government Agency Securities and
Instrumentalities of Government Sponsored Corp. Up to 75%and 25%per issuer
Bankers'Acceptances (BA's) Up to 25%and 15%per issuer
Certificates of Deposit (CD) Up to 35% and 5% of deposits per
institution
Municipal Debt Up to 35%and 10%per issuer
Corporate Debt (AA, Al, PI) Up to 25%and 5%per issuer
State of Oregon Investment Pool Securities ORS Limit 294.810
The investment officers will routinely monitor the contents of the portfolio comparing the
holdings to the markets, relative values of competing instruments, changes in credit quality, and
City of Ashland Investment Policy
Revised November 2009
Page 4 of 7
benchmarks. If there are advantageous transactions, the portfolio may be adjusted accordingly,
but not to exceed %as stated.
2. Investment Maturities. The City will not directly invest in securities maturing more than
three(3)years from the date of purchase.
a. The maximum weighted maturity of the total portfolio shall not exceed 1.5 years. This
maximum is established to limit the portfolio to excessive price change exposure.
b. Liquidity funds will be held in the State Pool or in money market instruments maturing
six months and shorter. The liquidity portfolio shall, at a minimum, represent six month
budgeted outflow.
c. Core funds will be the defined as the funds in excess of liquidity requirements. The
investments in this portion of the portfolio will have maturities between 1 day and 5 years
and will be only invested in high quality and liquid securities.
Total Portfolio Maturity Constraints:
Under 30 days 10% minimum
Under 90 days 25%minimum
Under 270 days 50%minimum
Under 1 year 75% minimum
Under 18 months 80%minimum
Under 3 years 100% minimum
Exception to 3 year maturity maximum: Reserve or Capital Improvement Project monies may be
invested in securities exceeding three (3) years if the maturities of such investments are made to
coincide as nearly as practicable with the expected use of the funds.
Due to fluctuations in the aggregate surplus funds balance, maximum percentages for a particular
issuer or investment type may be exceeded at a point in time subsequent to the purchase of a
particular issuer or investment type may be exceeded. Securities do not need to be liquidated to
realign the portfolio; however, consideration will be given to this matter when future
reinvestments occur.
VII. SAFEKEEPING, CUSTODY AND AUTHORIZED DEALERS
1. Safekeeping and Custody of Securities. The laws of the state and prudent treasury
management require that all purchased securities be bought on a delivery versus payment
basis and be held in safekeeping by the City,or the City's designated depository.
All safekeeping arrangements shall be designated by the Investment Officer and shall list
each specific security, rate, description, maturity, and cusip number. Each safekeeping
receipt will clearly state that the security is held for the City or pledged to the City. In
addition, repurchase requirements including Master Repurchase Agreements shall be in place
prior to any business being conducted.
2. Authorized Financial Dealers. The Investment Officer shall maintain a list of all
authorized brokers/dealers and financial institutions that are approved for investment
purposes or investment dealings. Any firm is eligible to make an application to the City
of Ashland and upon due consideration and approval will be added to the list. Additions
and deletions to the list will be made at the discretion of the Investment Officer. To be
eligible, a financial institution must meet at least one of the following three criteria:
City of Ashland Investment Policy
Revised November 2009
Page 5 of 7
a. Be a primary dealer of the Federal Reserve Bank of New York; or
It. Report voluntarily to the F.R.B. of New York; or
c. Affirm that it has met the securities dealers' capital adequacy requirements
of the F.R. B. of New York continuously for the preceding 12 months.
At the request of the City of Ashland, the firms performing investment services shall provide
their most recent financial statements or Consolidated Report of Conditions for review.
Further, there should be in place, proof as to all the necessary credentials and licenses held by
employees of the brokers/dealers who will have contact with the City of Ashland as specified
by, but not necessarily limited to the Financial Industry Regulatory Authority (FINRA),
Securities and Exchange Commission (SEC), etc.
All dealers with whom the City transacts business will be provided a copy of this Investment
Policy to ensure that they are familiar with the goals and objectives of the investment
program.
If the City hires an investment advisor to provide investment management services, the
advisor is authorized to transact with its direct dealer relationships on behalf of the City. A
list of approved dealers must be submitted to the Investment Officer prior to transacting
business.
3. Competitive Transactions. The Investment Officer will obtain telephone, faxed or emailed
quotes before purchasing or selling an investment. The Investment Officer will select the
quote which best satisfies the investment objectives of the investment portfolio within the
parameters of this policy. The Investment Officer will maintain a written record of each
bidding process including the name and prices offered by each participating financial
institution.
The investment advisor must provide documentation of competitive pricing execution on
each transaction. The advisor will retain documentation and provide upon request.
VIII. CONTROLS
1. Accounting Method. The City shall comply with all required legal provisions and Generally
Accepted Accounting Principles (GAAP). The accounting principles are those contained in
the pronouncements of authoritative bodies including but not necessarily limited to, the
Governmental Accounting Standards Board (GASB); the American Institute of Certified
Public Accountants(AICPA); and the Financial Accounting Standards Board (FASB).
Pooling of Funds: Except for cash in certain restricted and special funds, the City will
consolidate balances from all funds to maximize investment earnings. Investment income
will be allocated to the various funds based on their respective participation and in
accordance with generally accepted accounting principles.
2. Internal Controls. The City will maintain a structure of internal controls sufficient to assure
the safekeeping and security of all investments.
The Investment Officer shall develop and maintain written.administrative procedures for the
operation of the investment program that are consistent with this investment policy.
City of Ashland Investment Policy
Revised November 2009
Page b of 7
Procedures will include reference to safekeeping, wire transfers; banking services contracts,
and other investment related activities.
The Investment Officer shall be responsible for all transactions undertaken.
No officer or designee may engage in an investment transaction except as provided under the
terms of this policy and the procedures established by the Investment Officer and approved
by the Council_
3. External Controls. The City of Ashland may enter into contracts with external investment
management firms on a non-discretionary basis. These services will apply to the investment
of the City's short-term operating funds and capital funds including bond proceeds and bond
reserve funds.
If an investment advisor is hired, the advisor will comply with all requirements of this
Investment Policy. The investment advisor will provide return comparisons of the portfolio
to the benchmark on a monthly basis. Exceptions to the Investment Policy must be disclosed
and agreed upon in writing by both parties. The Investment Officer remains the person
ultimately responsible for the prudent management of the portfolio.
Factors to be considered when hiring an investment advisory firm may include, but are not
.limited to:
a. The firm's major business
b. Ownership and organization of the firm
c. The background and experience of key members of the firm, including the portfolio
manager expected to be responsible for the City's account
d. The size of the firm's assets base, and the portion of that base which would be made up
by the City's portfolio if the firm were hired
e. Management Fees
f Cost Analysis of advisor
g. Performance of the investment advisory firm, net of all fees, versus the Local
Government Investment Pool or other benchmarks over a given period of time
IX. PERFORMANCE EVALUATION AND REPORTING
The investment portfolio shall be designed with the objective of obtaining a rate of return
throughout budgetary and economic cycles, commensurate with the investment risk constraints
and the cash flow needs.
The city's investment strategy is active. Preservation of capital and maintenance of sufficient
liquidity will be considered prior to attainment of market return performance. A market
benchmark will be determined that is appropriate for longer term investments based on the City's
risk and return profile. When comparing the performance of the City's portfolio, all fees and
expenses involved with managing the portfolio shall be included in the computation of the
portfolio's total rate of return. This would include any in-house management of the funds, as well
as outside management.
The Investment Officer shall prepare monthly and quarterly compliance summary reports that
provide details of the investment portfolio, as well as transaction details for the reporting period.
Details shall be sufficient to document conformity with the provisions of the statutes and this
City of Ashland Investment Policy
Revised November 2009
Page 7 of 7
investment policy and shall include a listing of individual securities held at the end of the period.
All investments owned will be marked-to-market monthly by the City's third-party custodian.
The performance(total return) of the City's portfolio will be measured against the performance of
the Local Government Investment Pool (LGIP) and the yield of the 91-day U.S. Treasury Bill.
X. INVESTMENT POLICY ADOPTION BY GOVERNING BODY
This investment policy will be formally adopted by the City Council. The policy shall be
reviewed on an annual basis by the Investment Officer and the City Council. Material revisions
to this policy will require a review by the Oregon Short Term Fund Board, pursuant to current
Oregon Revised Statutes.
t
CITY OF
ASHLAND
Council Communication
Annual Appointments Citizen Budget Committee
Meeting Date: December 20, 2011 Primary Staff Contact: Barbara Christensen
Department: City Recorder E-Mail: christeb@ashland.or.us
Secondary Dept.: none Secondary Contact: none
Approval: Larry Patters o Estimated Time: 15 minutes
Question:
Shall the Mayor and Council approve the annual appointments for the vacant positions on the Citizen
Budget Committee with term ending December 31, 2016?
Staff Recommendation:
None
Background:
These vacancies occurred with the term endings of Roberta Stebbins and Keith Baldwin on December
31, 2011.
The deadline for submission of applications ended on November 18, 2010 and notice of these vacancies
were published in the local newspaper and placed on the city website.
Of the two members whose terms are ending, Roberta Stebbins and Keith Baldwin has request re-
appointment. No new applications were received.
Related City Policies:
Oregon Budget Law ORS Chapter 294
Council Options:
• Select two applications for appointment to the Citizen Budget Committee with term ending
December 31, 2016. (If needed - ballots will be provided at the meeting)
Potential Motions:
Motion to approve to the Citizen Budget Committee with term ending December
31, 2016.
Attachments:
Applications received
Page 1 of]
1`,
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christcb'.&ashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name Roberta W. Stebbins
Requesting to serve on: Budget Committee
Address 1 1 I Granite Street, Ashland, OR 97520
Occupation_Retired CPA
Phone: Home 552-1094 Work
Email robertasemind.net
Fax
1. Education Background
What schools have you attended? MIT
What degrees do you hold? CPA Licensed in Nevada and California
What additional training or education have you had that would apply to this position?
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
My husband and I owned our own CPA business for 35 years, and performed many
governmental audits, assisting with budget preparations.
I currently serve on an AICPA Board revising the CPA Examination.
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why?
I have served on Ashland's Audit Committee.
3. Interests
Why are you applying for this position?
Because I love Ashland, and feel residents should give back in kind for the good life this
city affords.
4. Availability
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings?
I prefer day meeting, but would make an effort to attend diligently, when not away.
5. Additional Information
How long have you lived in this community? 5 Yz years.
Please use the space below to summarize any additional qualifications you have for this
position
February 6, 2006 Roberta W. Stebbins
Date Signature
Keith M. Baldwin
1176 Beswick Way
Ashland, Oregon 97520
541-482-2166
November 4, 2009
Ms. Barbara Christensen
City Recorder
City of Ashland
20 East Main Street
Ashland, OR 97520
Subject: Letter of Interest, vacant Citizen Budget Committee position
To the Mayor and City Council of Ashland:
I wish to be considered for appointment to one of the vacant positions on the Ashland Citizen Budget
Committee.
As a way of giving back to the community in which I live, I'd like to contribute my skills and
experience to helping meet and manage the financial challenges Ashland faces. I've lived in Ashland
for more than four years, after retiring from a 38-year career with IBM. I have a bachelor of science
degree in engineering from Harvey Mudd College, with graduate work in electrical engineering at the
University of Pennsylvania and Penn State University. My professional experience is in engineering,
product management, marketing and business development, and includes contract negotiation,
developing business partnerships, and fifteen years in management.
I believe that I can make a meaningful contribution'to the Ashland budgeting process and hope that 1
will have the opportunity to do so through membership in the Citizen Budget Committee. Thank you
for your consideration.
Sincerely, 97 &U
Keith M. Baldwin
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
' CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeb(r),ashland or us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name Keith M. Baldwin
Requesting to serve on: Citizen Budget Committee
Address 1176 Beswick Way, Ashland, OR 97520
Occupation Retired Phone: Home 541-482-2166
Work N/A
Email kbzray @netscape.net
Fax 541-482-2166
1. Education Background
What schools have you attended?
Harvey Mudd College, University of Pennsylvania, Penn State University
What degrees do you hold?
B.S. Engineering
What additional training or education have you had that would apply to this position?
College courses in economics, IBM training courses in financial management and
marketing, work experience with Defense Department procurement and accounting
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
Fifteen years in management at IBM,including product and services management
with personnel and profit and loss responsibility. Managed projects having multi-
million dollar budgets. Five years experience selling products and services to the
U.S. Department of Defense,which included participating in multiple large RFPs
and bids. Implemented an appropriation accounting system for the Naval Aviation
Supply Office.
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why?
Yes. I'm unfamiliar with many of the laws and parameters that govern municipal
budgeting generally, as well as those specific to Oregon. My potential contribution
would probably be improved with some focused education in these subjects.
3. Interests
Why are you applying for this position?
I'm the beneficiary of the efforts of many others who have served Ashland before
me and I'd like to give back to the community in a way that brings the most value
from my skills,experience and problem-solving abilities. Rather than just
observing Ashland's financial challenges with concern, I'd like to contribute to
resolving them. Serving on the Citizen Budget Committee seems to me to be the
most effective way I can do this.
4. Availability
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings?
Yes. My only potential conflicts are with Siskiyou Singers rehearsals on Tuesday
evenings from September through early December and February through early
May, and with once-monthly board of directors meetings of the Siskiyou Singers
and the Rogue River Valley University Club. I would generally somewhat prefer
day meetings, although I have considerable flexibility in my schedule.
5. Additional Information
How long have you lived in this community? Four and a half years
Please use the space below to summarize any additional qualifications you have for this
position
1) Considerable experience with collaboration and teamwork in a work
environment
2) Strong problem-solving ability
3) Comfortable working with complexity
4) Comfortable moving between detail and "the big picture"
November 4,2009
Date Signature
CITY OF
ASHLAND
Council Communication
Ordinance Amending Chapter 2.12 and Chapter 2.19 of the Ashland
Municipal Code, Reducing the Number of Established Members
on the Planning Commission and Housing Commission
Meeting Date: December 20, 2011 Primary Staff Contact: Bill Molnar
Department: Community Dev lopment E-Mail: MolnarB @ashland.or.us
Secondary Dept.: Legal Depart m Secondary Contact: David Lohman
Approval: Larry Patters Estimated Time: 10 minutes
Question:
Will Council approve Second Reading of an ordinance titled, "An Ordinance Amending Chapter 2.12
and Chapter 2.19 of the Ashland Municipal Code, Reducing the Number of Established Members on
the Planning Commission and Housing Commission'?
Recommendations:
The Planning and Housing Commissions have each recommended that the City Council reduce the
number of established members on each commission from nine (9) to seven (7).
Staff recommends that Council approve the Second Reading of the ordinance.
Background:
Under current Municipal Code chapters 2.12 and 2.19, the maximum number of members on the
Housing and Planning Commissions is set at 9. Over the course of the last year the Planning and
Housing Commissions have each experienced resignations and unfilled vacancies. During this period
of reduced membership, each Commission has found that the smaller commission size has been
beneficial in promoting increased dialog, facilitating efficient meetings, and ultimately improving
deliberations. It is primarily for these reasons that the Commissions have each independently
recommended the proposed reduction in the number of authorized members.
The recent adoption of Ord. 3050 by the City Council clarified that the number of Commission
members necessary to constitute a quorum for meetings is the majority of authorized members,
including any vacant positions. Given the limited number of seated members on both the Planning and
Housing Commissions it is anticipated each body will continue to have difficulties in obtaining the
quorums necessary for carrying out their functions unless the number of authorized members is
reduced, or vacant positions are filled quickly.
The City of Ashland Planning and Housing Commissions, as now constituted, currently have enough
vacancies in appointed positions to be able to reduce the number of authorized members without
removing any sitting members from office.
The City Council at their regular meeting on December 6, 2011, held a public hearing and approved
First Reading of the ordinance as presented.
Page I of 2
1r,
CITY OF
-ASHLAND
Related City Policies:
Ashland Municipal Code Chapter 2.12 [Planning Commission] and Chapter 2.19 [Housing
Commission].
Council Options:
The Council may approve Second Reading of the Ordinance, or take no action.
Potential Motions:
Approve Second Reading of the ordinance.
Attachments:
An Ordinance Amending the Ch. 2.12 and Ch. 2.19 of the Ashland Municipal Code.
Page 2 of 2
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 2.12 AND CHAPTER 2.19 OF
THE ASHLAND MUNICIPAL CODE, REDUCING THE NUMBER OF
ESTABLISHED MEMBERS ON THE PLANNING COMMISSION AND
HOUSING COMMISSION.
Annotated to show deletion and additions to the code sections being modified. Deletions are
bold lined4lifough and additions are in bold underline.
WHEREAS, The City of Ashland Planning Commission has recommended to the City Council
that the Planning Commission membership be reduced from nine (9) to seven (7) members.
WHEREAS, The City of Ashland Housing Commission has recommended to the City Council
that the Housing Commission membership be reduced from nine (9) to seven (7) members.
WHEREAS, The City of Ashland Planning and Housing Commissions as now constituted have
sufficient vacancies in appointed positions making possible a reduction in membership without
removing any members from office, and
WHEREAS, The City Council concurs with the recommendations of the Planning and Housing
Commission.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Chapter 2.12, Planning Commission, is hereby amended to read as follows:
2.12.010 Established Membership
There is established a City Planning Commission consisting of nine (9) seven 7 members, to be
appointed by the Mayor and confirmed by the City Council, to serve without compensation, not
more than one (1) of whom may reside within three (3) miles outside the City limits.
Appointments shall conform to the legal constraints of ORS 227.030.
SECTION 2. Chapter 2.19, Housing Commission, is hereby amended to read as follows:
2.19.010 Established Membership
The Housing Commission is established and shall consist of nine (9) seven 7 voting members
and one(1) non-voting ex-officio member who shall be the City Housing Program Specialist.
SECTION 3. Severability.. The sections, subsections, paragraphs and clauses of this ordinance
are severable. The invalidity of one section, subsection, paragraph, or clause shall not affect the
validity of the remaining sections, subsections, paragraphs and clauses.
• SECTION 4. Codification. Provisions of this Ordinance shall be incorporated in the City Code
and the word "ordinance" may be changed to "code", "article", "section", or another word, and
Page 1 of 2
the sections of this Ordinance may be renumbered, or re-lettered, provided however that any
Whereas clauses and boilerplate provisions (i.e. Sections 3-4) need not be codified and the City
Recorder is authorized to correct any cross-references and any typographical errors.
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the day of 12011,
and duly PASSED and ADOPTED this day of 12011.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this day of , 2011
John Stromberg, Mayor
Reviewed as to form:
David Lohman, City Attorney
Page 2 of 2
CITY OF
ASHLAND
Council Communication
Annual Appointments Citizen Budget Committee
Meeting Date: December 20, 2011 Primary Staff Contact: Barbara Christensen
Department: City Recorder E-Mail: christeb @ashland.or.us
Secondary Dept.: none Secondary Contact: none
Approval: Larry Patterson Estimated Time: 15 minutes
Question:
Shall the Mayor and Council approve the annual appointments for the vacant positions on the Citizen
Budget Committee with term ending December 31, 2016?
Staff Recommendation:
None
Background:
These vacancies occurred with the term endings of Roberta Stebbins and Keith Baldwin on December
.31, 2011.
The deadline for submission of applications ended on November 18, 2010 and notice of these vacancies
were published in the local newspaper and placed on the city website.
Of the two members whose terms are ending, Roberta Stebbins and Keith Baldwin has request re-
appointment. No new applications were received.
Related City Policies:
Oregon Budget Law ORS Chapter 294
Council Options:
• Select two applications for appointment to the Citizen Budget Committee with term ending
December 31, 2016. (If needed - ballots will be provided at the meeting)
Potential Motions:
Motion to approve to the Citizen Budget Committee with term ending December
31, 2016.
Attachments:
Applications received
MIVI
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christeb@ashland.or.us.ashland.or.us. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name Joseph Graf
Requesting to serve on: Citizens Budget Committee (Commission/Committee)
Address 1160 Fern St., Ashland, OR 97520
Occupation_Retired (Emeritus Professor, SOU)_ Phone: Home_541-488-8429_
Work N/A
Email_graf @sou.edu_
Fax _N/A
1. Education Background
What schools have you attended?
Columbia Univ. and Yale Univ.
What degrees do you hold?
BA from Columbia, M.Phil. and Ph.D. from Yale, all in Geology
What additional training or education have you had that would apply to this position?
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
Over five years working in the business of mineral exploration, including economic
analysis of mineral prospects. Over twenty years in academic administration in Kansas
(Head of Geology Department at Kansas State University for 10 years) and Oregon
(Dean of Sciences at SOU for 12 years). At both these academic positions, I managed
budgets, both state general fund and foundation accounts. At SOU, I had to work with the
University-wide budget and the State Budget as well as those of Sciences and its seven
departments and programs.
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Why?
No. I believe I can learn from other Committee members and staff what I need to
know.
3. Interests
Why are you applying for this position?
I am a citizen observer of the AWAC process and serve on the Wastewater advisory
committee. Both of these activities have significant potential impact on the City Budget
and I think knowing more about that budget would be interesting to me. I also think that I
am good at both understanding details and spreadsheets and at seeing the big picture
when it comes to budgets and projects. Lastly, since our retirement both my wife and I
are wanting to devote more time to serving our community
4. Availability
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings?
Yes, available. Either day or evening is ok.
5. Additional Information
How long have you lived in this community? 16 years
Please use the space below to summarize any additional qualifications you have for this
position
December 19, 2011
Date Signature
CITY OF
ASHLAND
APPLICATION FOR APPOINTMENT TO
CITY COMMISSION/COMMITTEE
Please type or print answers to the following questions and submit to the City Recorder at
City Hall, 20 E Main Street, or email christebna ashland.onus. If you have any questions,
please feel free to contact the City Recorder at 488-5307. Attach additional sheets if
necessary.
Name William Heimann
Requesting to serve on: Citizens Budget Committee(Commission/Committee)
Address 647 Siskiyou Blvd
Occupation Retired Phone: Home 1 541 880 8960
Work
Email ashlandbilll(a)yahoo.com
Fax
1. Education Background
What schools have you attended? George Washington Univ. Providence College
What degrees do you hold? BS Mathmatics MS Computer Science
University of Pennsylvania Executive Development George Washington University
Executive Planning
What additional training or education have you had that would apply to this position?
City of Phoenix Five year Planning Board, Arizona Transportation Planning Committee,
and various other city, regional and state boards and committees where budgeting was an
important component.
2. Related Experience
What prior work experience have you had that would help you if you were appointed to
this position?
Regional Manager, Honeywell Corp, Division manager Honeywell Corp., Manager
Univac Corp.
Do you feel it would be advantageous for you to have further training in this field, such
as attending conferences or seminars? Yes Why? Education always increases
effectiveness.
��,
3. Interests
Why are you applying for this position? Citizens must take an active role in their
government if that government is to be its must responsive to the needs of its people.
4. Availability
Are you available to attend special meetings, in addition to the regularly scheduled
meetings? Do you prefer day or evening meetings? Yes
5. Additional Information
How long have you lived in this community? 12 years
Please use the space below to summarize any additional qualifications you have for this
position
12/16/2012
Date Signature�jl��
Barbara Christensen
From: Keith Baldwin [kbzray @netscape.net]
Sent: Friday, December 16, 2011 1:19 PM
To: christeb @ashland.or.us
Subject: Re: Reappointment to Budget Committee
Hello, Barbara-
Circumstances have changed for me recently and I must withdraw from being considered for reappointment to
the budget committee. I understand that budget committee appointment candidates are being considered at next
Tuesday's city council meeting, so would you kindly confirm receipt of this e-mail and that my name has been
removed from consideration? Thanks much,
Keith Baldwin
----Original Message----
From: Barbara Christensen <christeb @ashland.or.us>
To: kbzray<kbzray @netscape.net>
Sent: Thu, Oct 27, 2011 9:56 am
Subject Reappointment to Budget Committee
Keith, your term expires on December 31, 2011. If you would like to be considered for reappointment could you please
respond to this email indicating yes or no. Thanks so much! Barbara
Barbara Christensen
City Recorder/Treasurer
City of Ashland
Ashland OR 97520
(541) 488-5307
PUBLIC RECORDS LAW DISCLOSURE
This is a public document and is subject to the Oregon Public Records Law.
Messages to and from this email may be available to the public.
1
- - CITY OF 81828
- ASHLAND
E
N 20 E.MAIN STREET 4411
D ,� ASHLAND,OREGON 97520 DATE
O 541/552.2028
R
LIMITED PURCHASE ORDER - MAXIMUM PURCHASE IS $5000
DESCRIPTION AMOUNT
TOTAL
PROJECT# /p//�) EMPLOYEE SIGNATURE:DEPT
1 ACCOUNT# J` o =`bo- (REOU R DDIF OIVER$500)
VENDOR COPY
n
Please publish: November 4 and November 12, 2011
Refer to P.O. 81828
Please contact Barbara at 488-5307 with questions
Notice of Mann
Budget Committee
The City of Ashland has two vacancies on the CITIZEN BUDGET
COMMITTEE for terms to expire December 31,2011.
If you are interested in being considered for a volunteer position on the
Citizen Budget Committee, please submit a letter of interest along with a
completed application to the City Recorder's Office. Applications are also
available on the City's website at www.ashland.or.us by selecting
VACANCIES link on the homepage.
Questions? Contact City Recorder Barbara Christensen at 488-5307.
APPLY TO: City Recorder's Office,City Hall,20 East Main St,Ashland
APPLY BY: Friday November 18,2011 deadline for applications
CITY OF
11F WA ASHLAND
� � 'S f� ��
Barbara C6oristeASen
From: Roberta Stebbins [robertas@mind.net]
Sent: Tuesday, October 25, 2011 5:57 PM
To: Barbara Christensen
Subject: Re: Reappointment to Budget Committee?
Dear Barbara,
I am happy to serve again, especially with our going to a 2-year budgetary system. But, I am
well aware that there are many fine citizens willing and able to serve. So, yes, I would like to be
considered, but am comfortable with whatever the result.
You were sorely missed at yesterday's audit comm. meeting. Hope you are feeling better.
Thank you for asking me,
Roberta
On 10/25/201110:30 AM, Barbara Christensen wrote:
Roberta,your term expires on December 31, 2011. If you would like to be considered for reappointment could you
please respond to this email indicating yes or no.Thanks so much! Barbara
Barbara Christensen
City Recorder/Treasurer
City of Ashland
Ashland OR 97520
(541) 488-5307
PUBLIC RECORDS LAW DISCLOSURE
This is a public document and is subject to the Oregon Public Records Law.
Messages to and from this email may be available to the public.
t
CITY OF
ASHLAND
Memo
DATE: November 21, 2011
TO: Mayor Stromberg and City Councilors
FROM: City Recorder's Office
RE: Applications received for Citizen Budget Committee
The deadline for submission of applications for the Citizen Budget Committee ended on November 18.
There are two vacancies on the Budget Committee that need to be filled. Each of these positions is
three-year terms ending December 31, 2016.
These vacancies occurred by the term endings of Roberta Stebbins and Keith Baldwin.
The appointment of these positions is scheduled on December 20th at the Regular Council meeting.
I have attached for your review the most recent applications from those requesting re-appointment. No
new applications were received.
Request for Re-appointment
Roberta Stebbins
Keith Baldwin
Thank you
City Hall
City Recorder's Office Tel:541-088-5307 =,
20 E Main Fax:541-552-2059
Ashland,Oregon 97520 TTY:800-735-2900
w .ashland.orms
CITY OF
-ASHLAND
Council Communication
Annual Appointments Citizen Budget Committee
Meeting Date: December 20, 2011 Primary Staff Contact: Barbara Christensen
Department: City Recorder E-Mail: christeb @ashland.or.us
Secondary Dept.: none Secondary Contact: none
Approval: Larry Patterson Estimated Time: 15 minutes
Question:
Shall the Mayor and Council approve the annual appointments for the vacant positions on the Citizen
Budget Committee with term ending December 31, 2016?
Staff Recommendation:
None
Background:
These vacancies occurred with the term endings of Roberta Stebbins and Keith Baldwin on December
31, 2011.
The deadline for submission of applications ended on November 18, 2010 and notice of these vacancies
were published in the local newspaper and placed on the city website.
Of the two members whose terms are ending, Roberta Stebbins and Keith Baldwin has request re-
appointment. No new applications were received.
Related City Policies:
Oregon Budget Law ORS Chapter 294
Council Options:
• Select two applications for appointment to the Citizen Budget Committee with term ending
December 31, 2016. (If needed - ballots will be provided at the meeting)
Potential Motions:
Motion to approve to the Citizen Budget Committee with term ending December
31, 2016.
Attachments:
Applications received
Barbara Christensen
From: Evan Lasley [anuminus @gmail.com]
Sent: Tuesday, December 20, 2011 1:41 PM
To: John Stromberg
Cc: Barbara christensen; diaina @council.ashland.or.us
Subject: Re: Meeting
Thanks John. I won't rush this procedure and apply yet -- hopefully we can discuss this tomorrow in more
depth. I'm working with Move to Amend, and have some questions regarding ballot initiatives and what sort of
timeline we are looking at in order to get a resolution on the ballot for 2012, but that can wait for tomorrow as
well.
Thank you for your time,
Evan Lasley
anuminus@gmail.com
Qmail.com
541-890-7545
On 12/20/2011 12:39 PM, John Stromberg wrote:
Hi, Evan
Just had a quick chance to scan your msg below. I'd be happy to meet with you. Please call Diana Shiplett at
488 6002 so she can fit you into my schedule for tomorrow afternoon if possible.
IMPORTANT The Council is voting tonight on the Budget Committee appointments of which there are 2 to
be made and currently 3 applicants. To be considered you have to get your application in to the City Recorder
before the meeting...in sufficient time that she can process it. (I'm Ccing her on this message to help that
happen but you've got to do your part.)
I probably won't vote for you because there are three better qualified applicants and because you haven't
communicated with me about your interest before today :-) And before I would vote for you I need to be sure
you understand what's involved.
However....it probably would still be good for you to apply because it will put your name before the Council
and the public and if a vacancy occurs mid-term your application would be reconsidered (tell the City Recorder
after tonight's meeting to keep your application active - if you're not appointed). And then you should follow up
with me to learn about the job and how to get yourself appointed at the next opportunity. I think you would
have a good chance if you do your homework in advance.
In any event, I look forward to meeting with you tomorrow if possible and will read your message later.
John Stromberg
Mayor
541 552 2104 (direct)
541 488 6002 (secretary)
----- Original Message -----
From: "Evan Lasley" <anuminus i gmail.com>
To: "John Stromberg" <johnna council.ashland.or.us>
Sent: Tuesday, December 20, 20112:34:14 AM
t
Subject: Meeting
Hello John,
There have been some exciting developments in Occupy Ashland and our work since I last spoke to you, and I
have been blessed to see new faces joining our group and contributing as they can. Besides that, other members
of our group are traveling -- Keith Haxton is in Portland, working with the occupation there and moving
Portland's money, as Ashland may be able to. Others have traveled to New York and D.C., while a caravan of
our folks is traveling west, documenting how each occupation is dealing with its issues and reporting back to us.
We are forming more focused groups on specific issues, and it has been inspiring to see this develop. We say
these things take time, but it is something else to see them develop organically. I imagine it is like watching a
child grow up.
If you have any time to meet in the coming weeks, I would appreciate discussing how I could best get involved
in the City as January approaches. I know one of the appointees of the Budget Committee withdrew their name,
and I am interested in serving on either this committee or potentially transportation committee. My strong
background in mathematics may be a positive, but I have questions regarding what kind of economics would be
appropriate to refresh on before potentially taking on such responsibilities. I was approached to be a student
representative for the Housing Committee, but have to speak to Regina Ayers and others on that to clarify in
what way I will be serving.
In any case, I will see you at Council tonight. I have been working with Rich Rohde on the divestment and hope
to put a lot of work into the State Bank campaign as that develops in January. There is much good work being
done, I see, and hope to create further time to contribute to it.
Best,
Evan Lasley
anuminusQgmail.com
541-890-7545
z