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HomeMy WebLinkAbout1994-0118 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please rise and, after you have been recognized by the Chair, give your name and address. -The Chair will then allow you to speak and also inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to heard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL January 181 1994 I. PLEDGE OF ALLEGIANCE: 7: 30 P.M. , Civic Center Council Chambers ' II. ROLL CALL III. APPROVAL OF MINUTES: Regular Meeting of January 4, 1994 . VIV. SPECIAL PRESENTATIONS AND AWARDS ,/V. CONSENT AGENDA: 1. Minutes of Boards, Commissions and Committees. 2. Departmental Reports - December, 1993. 3. Annual Risk Management Report for 1993 . 4. Annual 1993 Emergency Operations Statistical Report. 5. Liquor license from Ashland Community Food Store, 237 First Street. 6. Memo from Director of Public Works regarding DEQ review of Digester Odor Control. 7. Agenda for Oregon Bicycle Advisory Committee meeting to be held in Ashland on January 27-28. 8. Appointment of Jack Sabin to Cable Access Commission for term ending June 30, 1994. 9. Memo from Parks & Recreation Commission concerning process for replacement of Commissioner Wes Reynolds. VI. pTMTTC HEARINGS: (Must conclude by 9:30 p.m. ) R�SO 9 Y _per i.ci Proposed adoption of new water and sewer rate schedules. (GvfflEQ� 2. Continuation of public hearing on app eal of a decision of the Planning Commission approving a building permit at 635 Thornton Way, based on solar access and lot width/depth (Applicant: Don Johnson, Appellant: Maralee Sullivan) . VII. UNFINISHED BUSINESS: 1. Agreement between Larry Medinger and Dana Bayuk regarding appeal from a decision of the Planning Commission approving a subdivision on Oak Street, North of Hersey Street. VIII. NEW AND MISCELLANEOUS BUSINESS: 1. Presentation on Regional Transportation Planning by Jon Deason, Rogue Valley Council of Governments. 2. Memo from City Administrator relative to changes to position classification plan. IX. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per speaker and 15 minutes total) . �1 X. ORDINANCES, RESOLUTIONS AND CONTRACTS: r 1. Second reading by title only of "An Ordinance amending Section 2.04.040 of the Ashland Municipal Code by changing the order of � 7 business at Council meetings". 2. Reading by title only of "A Resolution of the City of Ashland designating its representation to the Oregon Municipal Electric YY 7� Conservation Agency (OMECA) . XI. OTHER BUSINESS FROM COUNCIL MEMBERS XII. ADJOURNMENT (Reminder: Goal Setting at Ashland Hills Inn from 1:00 p.m. Friday, January 21 through Noon, Saturday, January 22.) j: i . ',oe Nro 151. ape N00,,,08 U.S.Department of Housing and Urban Development qt ,Qt Bid �¢ . o9'" ""e Portland Office, Region X t. /�nr-',�n i * * wad•sees 520 Southwest Sixth Avenue °q IIIII� v Q_ ia° Portland, Oregon 97204-1596 BHAr X 11B�0 �'+arue+n 'JAN 18 1991 �. l 1994 �I jj .l 1 L_.:C b Honorable Cathy Golden Mayor, City of Ashland 20 E. Main Street Ashland, OR 97520 Dear Mayor Golden: SUBJECT: Community Development Block Grant (CDBG) Allocations for Fiscal Year 1994 We have received the Fiscal Year (FY) 1994 CDBG allocations. • The City of Ashland will receive $229,000. Overall appropriations for CDBG are 10.2 percent higher in Fiscal Year 1994 than in FY 1993. The census data used to calculate FY 1994 allocations for entitlement communities are basically unchanged from data used for FY 1993 grants. The Housing Act of 1992 required HUD not to use updated housing data from the 1990 census until Congress and HUD would be able to examine the effect of using these data and consider possible alternatives to these data prior to allocating CDBG funds. HUD has not yet submitted its formula study report and related recommendations. For most metropolitan cities and urban counties the FY 1994 allocation differs from the overall increase in funds, with a median increase of about 8 .9 percent. The additions to metropolitan areas, the 47 new metropolitan cities, two new urban counties, and changes - in participation within urban counties account for variations among grantees in the percent change in grant amounts from the 1993 level. If you have any questions please contact your CPD Represen- tative at (503) 326-7012. Sincerely, 1 ) R. C.B inck Manager MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL January 4, 1994 CALLED TO ORDER Meeting was called to order at 7:30' P.M. in the Civic Center Council Chambers by Mayor Golden. ROLL CALL All Councillors present except Councillor Reid who arrived moments after Roll Call was completed. APPROVAL OF MINUTES Minutes of the Regular meeting of December 21, 1993 were accepted as presented. MAYOR'S ANNUAL ADDRESS Mayor Golden presented her annual address. A copy of the address is on file. SPECIAL PRESENTATIONS AND AWARDS A presentation was made by Mary DeLaMare-Schaefer, RVCOG Director, regarding RVCOG programs for 1994 . Paula Brown, Environmental Engineer and Project Manager, was introduced as a new hire by RVCOG who resides in Ashland. CONSENT AGENDA 1. Minutes of Boards, Commissions and Committees. 2 . Departmental Reports - November and December, 1993. . 3 . City Administrator's Monthly Report for December, 1993 . Acklin/Hauck m/s approve consent agenda. Voice vote all AYES. PUBLIC HEARINGS (Must conclude by 9:30 p.m. ) 1. Appeal of a Decision of the Planning Commission Approving a Building Permit at 635 Thornton Way, based on Solar Access and Lot Width/Depth (Applicant: Don Johnson, Appellant: Maralee Sullivan) . Director of Community Development John McLaughlin requested the public hearing be postponed to the January 18 meeting because the applicant had a family emergency. Laws/Reid m/s approve request. Voice vote all AYES. (r.MiyAcA1J-94.mm-page 1) UNFINISHED BUSINESS 1. Memorandum from Director of Public Works regarding update on odor control project at Wastewater Treatment Plant. Public Works Director Steve Hall reviewed memorandum with Council outlining changes and need for increased cost. Bids are scheduled to be opened on January 19: Councillor Laws was concerned with the two month delay and requested Hall do whatever would be necessary to speed up process. Councillor Winthrop requested a review of project status in 60 days and a review of alternatives to sludge disposal. Councillor Reid requested staff visit Grants Pass to review their `sludge to compost for sale' program. 2. Council acceptance of addendum to Wetlands Report. Director of Public Works Steve Hall reviewed Wetlands Facility Plan working paper developing alternatives that include a wetland or soil treatment system located on west side of I-5. Councillor Winthrop requested clear test information. Hall estimates a report will be finalized in April or early' May. He will return to Council with roadblocks eliminated. Gary Schrodt of Wetlands Coalition requested Council consider a pilot wetlands program with extensive testing. He asked that Council consider taking action on source reduction issues. Councillor Acklin asked that public meetings be held to involve citizens in process prior to Council decision. Hall will facilitate public meetings process when final report is prepared prior to requesting Council decision. NEW AND MISCELLANEOUS BUSINESS 1. Council Election of Citizen Budget Committee Members (2 positions) . Arnold/Laws m/s to reappoint Lois Wenker and Ann Haworth-Root nee Meredith. Voice vote all AYES. 2. Council Election of Chair of the City Council. Laws/Arnold m/s to nominate Pat Acklin. Voice vote all AYES. 3. Letter from Soda Mountain Wilderness Council requesting Council endorsement of proposed BLM/Boise Cascade land swap to prevent clear cut below Pilot Rock. Dave Willis requested Council support of 160-acre BLM/Boise Cascade land swap to prevent clear cut below Pilot Rock. A sample letter was presented to Council. Reid/Hauck m/s to send letter of support. Voice vote all AYES. (r.MmutukI4-94.mm-Page 2) i r PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per speaker and 15 minutes total) . Cassandra Smith, SOSC Student, member of African/American Club Eboniers, and student senator requested support of Council for Martin Luther King Day activities. Activities will include program at SOSC followed by a march from college to Community Center on Winburn Way where a potluck will be held on January 17. Planning to invite students from all schools to participate in the event. Parade permit has been secured from police department. ORDINANCES RESOLUTIONS AND CONTRACTS 1. First reading of an ordinance amending Section 2 .04.040 of the Ashland Municipal Code by changing the order of business at Council meetings. Councillor Laws suggested that items taken off the Consent Agenda for further discussion be moved to the New and Miscellaneous Business portion of agenda. Arnold/Reid m/s to approve ordinance. Roll call vote: all AYES. 2 . Resolution transferring appropriations within funds for 1993-94 budget. Hauck/Arnold m/s to approve resolution. Roll call vote: all AYES. OTHER BUSINESS FROM COUNCIL MEMBERS Councillor Laws noted that the Siskiyou Boulevard bike path had been placed on the ODOT 6-year plan. He asked that planning begin now. Councillor Arnold noted that a meeting is planned with State Bicycle Commission this month. He will arrange a meeting again with them and the State highway department to begin arranging public meetings for planning on the bikeway path. Councillor Arnold announced the Martin Luther King, Jr. day celebration will be held at Noon on Monday, January 17, at the Britt Ballroom at SOSC. Participants are being asked to bring a canned food item. Councillor Arnold announced the City had received a $300,000 bikeway grant for installation of a bikepath along the railroad tracks from 8th and A Streets to Walker Avenue. He acknowledged the diligent efforts by Public Works staff in preparing the grant proposal. Councillor Reid noted that the Greenway connection in Ashland will require $50,000 to complete over a two-year time period. Councillor Acklin reminded Council of the January 15 deadline for the deposit for the Ashland City Band Guanajuato; Mexico trip. (r.Mmuh\44-94.min•pqe 3 Councillor Hauck announced he will be absent from the January 18 Council meeting. ADJOURNMENT Meeting was adjourned at 9: 05 pm. Nan E. Franklin, Recorder Catherine M. Golden, Mayor (r.Minwea\1444.min-pne 0) FOREST COMMISSION December 8, 1993 :41.:Ynn.C:,Y.:. Ehn`>i�:'.::.EE•Cv ii['i.iE^ in"Un'O.:Vi'C:'.S!n'^`.ivSAY.Etlnr..Jn`.5'v.;(< .. -:.iE:r:^,s:^n^:�yn;nrn:[:.i:;:a:,in:: :J Commissioners present: Hirst, Armitage, Niehaus, Reynolds. Representatives present were Susan Hunt, Tree Commission; and Bill Rose, Ashland Ranger District USFS. Staff attending: Pam Barlow, Public Works staff, Lisa Carter, secretary; Keith Woodley, Fire Department; and Stella Gardner, Parks and Recreation. Excused absences were noted for Commissioners Curran and Linn. CALLED TO ORDER: The meeting was called to order at 7:10 by Chair Bill Robertson. Minutes were approved as written. COMMISSION EDUCATION: CROMAN CORP. Croman Corporation Owner/Secretary Dwayne Cross was invited to speak to the Forest Commission on helicopter logging and other forestry issues. Croman was the last company to perform harvest/health related logging on City lands. The project in Ashland Canyon removed dead and dying trees, sanitized the area, reduced the fire hazard, created a useful product, and improved forest health. A healthy forest contributes to wildlife health. Mr. Cross has been in business for 40 years, and is an active participant in the Applegate partnership. Croman has worked together with all kinds of groups, including environmentalists. Mr. Cross has seen major changes in the last 7-8 years, and finds that forestry practices are at a crossroads where the limiting factor for projects is public acceptance. The public needs to be educated on clear cutting, over cutting, and streamside management. Niehaus: Commission is interested in what it takes to create a viable project on City property. Cross estimated it would be possible to remove about 500 board feet per acre with minimal visual impact, a total of 250,000 board feet for 500 acres. It costs Croman roughly$200 per 1,000 board feet from the stump . to truck. Product is currently selling for around $550 per 1,000 board feet for Doug fu and small pine logs. Armitage: Consultants like Larry Brown and Associates can cruise timber on a contractual basis. Forestry consultants prefer to follow through with a harvesting project. The property owner can develop a structure for clean up, and set up the criteria by which trees are to designated for removal. Reynolds: Over the years, smaller and smaller trees are being removed, sometimes with small trees being damaged or destroyed during logging operations. What size is the minimum minable tree? The skinnier end of the log needs to have a minimum diameter of 5" to mill. Smaller logs can chip pretty well, too. They must have 500 board feet of lumber per helicopter turn around (approximately 6,000 pounds, or 24" diameter equivalent). Generally, they do not remove small trees by helicopter logging. Croman has about 4,000 acres of property off of Roxy Ann; 9,000 acres on the Truckee River; and about 2,000 acres in various tracts in other location. They can manage their private lands in Oregon without the tremendous restrictions California has. (Commission discussed historic forest stand densities in the Ashland area.) Armitage: Slope controlled a lot of logging pre-World War II. Barlow: We must develop cost effective projects as we have no outside income for forest projects. Cross: Suggested something other than logging with the helicopter due to costs. He suggests logging with skidder and cats, mobile loggers. Environmentally sensitive work can be done well with this equipment, especially on smaller projects. Costs for this type of equipment runs $110 to $150 per 1,000 board feet for yarders, $100 to $110 for skidders. Commission discussion: Interest is in cost effectiveness and the end result after projects are completed. Armitage: Criteria for harvest can be set as part of the Forest Resource inventory collection. Cross: Croman is working on developing a market for madrone. "Give us another year." Medite is using madrone chips. Multi-woods options are coming. Croman is willing to discuss possibilities with the Commission and City, and is happy to be a part of Ashland's process. He emphasized that one issue that became apparent to the Applegate partnership was the value of educating the public. "THE FOREST AT ASHLAND'S DOORSTEP" RECREATIONAL USE STUDY Barlow noted that a copy of the study was included in the Commissioners packet. The study has detailed studies of public uses of forest land by Ashland residents and non-residents. OTHER Reynolds requested that Forest Farms be invited as guest speakers. Request made to add "Ecosystem Inventory" to next agenda. SUBCOMMITTEE REPORTS Armitage contacted forestry contractor Marty Main regarding doing a forest resource inventory. Main indicated that he inventories standing merchantable products for $6 to $10 per acre. Marty prefers to follow through from timber cruise to management plan through contracting and the work. It would cost approximately$9,000 for a timber cruise. An enterprise fund should be set up for forestry work. Commission requested staff to arrange for this, and request "seed money" of$10,000 for the forest product inventory. Inventory should include minor merchantable forest products. Staff to report on this at the next meeting. Rose: We should inventory shrubs and hardwoods to develop a GIS database (at USFS). RECREATION SUBCOMMITTEE The recreation subcommittee met once. Their projects are to compile standards for different trail uses, further develop the base map, and make copies of the watershed trail map for the Commission. REVIEW COMMISSION CALENDAR Robertson and Barlow will meet to determine the speakers for the next quarter. C I T Y O F A S H L A N D C I T SYAND, ORH EGON 97520 L telephone (CGde 503) 482-3211 TO: Honorable Mayor and City Council FROM: Al Williams, Director of Electric Utilities SUBJECT: Electric Department Activities for DECEMBER 1993 THE FOLLOWING IS A CONDENSED REPORT OF THE ELECTRICAL DEPARTMENT ACTIVITIES FOR DECEMBER 1993 . INSTALLED 12 NEW UNDERGROUND SERVICES AND 5 ALTERED SERVICE. INSTALLED 480 FEET OF CONDUIT AND 2045 FEET OF CONDUCTOR. 10 NEW TRANSFORMERS WERE INSTALLED FOR A TOTAL OF 705 KVA AND 9 WERE REMOVED FOR A NET GAIN OF 480 KVA ON THE SYSTEM. RESPONDED TO 103 REQUESTS FOR CABLE LOCATES. HAD 198 CONNECT ORDERS AND 130 DISCONNECTS FOR A TOTAL OF 328 . THERE WERE 357 DELINQUENT ACCOUNT NOTICES WORKED AND 68 DELINQUENT ACCOUNTS WERE DISCONNECTED. TWO 45' POLES AND THREE 35 ' POLES WERE CHANGED OUT IN CONJUNCTION WITH OUR POLE REPLACEMENT PROGRAM AND ONE 40 ' POLE WAS INSTALLED UNDER NEW CONSTRUCTION. 10 STREET LIGHTS WERE ADDED TO THE SYSTEM AND 1 STREET LIGHT WAS REMOVED. 24 STREET LIGHTS WERE REPAIRED IN THE SYSTEM. EMPLOYEES ATTENDED MONTHLY SAFETY MEETING. MONTHLY EMF READINGS WERE TAKEN: ASHLAND POLICE DEPARTMENT MONTHLY REPORT December, 1993 o TRABVING: The Department Crime/Workload [Bep®rt received a total of 168 hours of Card Activity training for the month of 0Y �77b. December and some of the 0 Well, the year 1993 A!' highlights were: has come to a close. Throughout the year statistics reflect an o Lt. Clements presented a four hour overall decline in scheduling class to all patrol Sergeants and reported crimes. Part Communications Supervisor Linda Hoggatt. 1 offenses (major crimes and thefts) were down 3.4% and Part 2 offenses declined 4% o Linda Hoggatt attended a Lotus 1,2,3 lowering the total for these offenses 3.8%for computer class sponsored by Mirco the year 1993. Aggravated Assault, for Dynamics. example declined 69.6%for the 1993 with.7- reported for the year as compared to 23 in o Buddy Grove presented a class on firearms 1992. Another favorable decline is noted in cleaning to the officers as well as an update Injury Accidents with a reduction of 52.3% on the use of deadly force. with 42 reported in 1993 as compared to 88 in 1992. Even with the decline in reported o Lynn Parlette presented a session on crime, our calls for service (CFS) increased preparing all the required affadavits from 8485 in 1992 to 8638 for 1993. involved with obtaining and serving a search warrant. w o GRAFFTIZ During the month of December a major effort was INVESTIGATIONS: taken to apprehend the graffiti artists that have Det Lynn Parlette has been 'painting the completed his town". Officer Robert investigation into the Smith and Detective Ken Savage were arson fire which assigned the task. Due to their excellent occurred in 1992 at the investigative efforts several arrests were made Catalina St Medical Office. He has turned and several more will follow. As of this report over the case to the Bureau of Alcohol, most of the graffiti crimes have subsided. Firearms and Tobacco for prosecution. 1 COMMUNICATIONS: An excellent slide show of Emergency Medical and Law Enforcement personnel from around Calls For Service 627 the area was presented by Leslie Huntington of Ashland Life Support. Medical Runs 57 Fire Runs 17 Individual displays were well done and we ALS Runs 58 received several very positive comments from Auto Aid 0 the public. Phone Statistics Several suggestions have been forthcoming for new ideas for next year. Day Shift 900 Swing Shift 1145 COST OF Graveyard 673 SERVICES STUDY. Meow � Front Desk 2545 911 Calls 454 The City has WORM Total Calls 5717 received a completed Cost of Services RESERVE DIVISION: study which was initiated last March. Each department is Patrol Hours: 201.5 reviewing the areas in which services provided Training Hours 107 by them to the public are not cost effective Meeting Hours 33 and evaluating a better method for either Special Assignment 71.5 charging back the individual person utilizing Total Hours 414 the service, absorb the costs, assuring the benefit is worth subsidiaing, or increasing overall fees. This would include the area of false alarm responses (an estimated annual OPEN HOUSE: loss to the city of$7,000), bicycle licenses (a program which benefits the police department ■ The second annual but has an annual estimated loss of$3,000.) Department "Open House" was a great success! Tours were NEW WORLD ° provided by SYSTEM: ° volunteer staff, Explorers and Reserves. Due to the number A representative o�uoioiw of people who dropped by there was a from IBM and New constant demand for tours throughout the day, World systems met and it is estimated that perhaps three to four with Administrative Staff in December. The times as many folks, as compared to 1992, general unhappiness of the management staff took this opportunity to come and meet our with regards to Police management statistical personnel and look around. data obtainable from the system was expressed. New World Systems may be able to 2 upgrade the County-wide system to Version 4 at a reduced rate. Due to the involvement of o a o multi jurisdictions in the New World system a demonstration will be made by New World Systems to all agencies to see the capabilities PARKING CONTROL: NEW HIRE of the latest version and decide in which direction we should go. Karen Schnabel has resigned and a new employee, Will Flores, will begin training next BUDGET week. Will is a student at SOSC. He is PROCESS: bilingual and will be an asset to the Department. Captain Daymon advised everyone COMMENDATION.• j that the new budget process has begun In the early morning hours of for FY 94-95. December 24, 1993, Sergeant Those people having Randy Pryor, Officer Randy specific line item Snow, and Officer David responsibilities are to Cunningham responded to an complete their analysis of the budget audible alarm at Siskiyou Cyclery. Parking expenditures for this year and submit their their vehicles away from the scene and silently recommendations for budgeting to Daymon by approaching on foot they discovered a window next Tuesday, January 11. to the business had been broken. UPDATE ON UNIFORM STUDY. Officer Snow requested a perimeter for several blocks around the area be established in an In an effort to develop a new distinct uniform effort to catch the would-be burglars. This for the department and to avoid the current was done. OSP look-a-like appearance, many different avenues are being explored. Different samples After several minutes a vehicle was seen of materials, styles, and colors have been leaving the area several blocks away. discussed and evaluated. The volunteer services of Carol Wheedon, Oregon Officer Snow visually identified the occupants Shakespeare Festival Costume Designerwere and radioed a description of the vehicle as it used in an effort to develop a style and continued away from the area. appearance that not only represented law enforcement but reflected Ashland. ( Not tights Sergeant Pryor intercepted it as it neared or tie-dyed shins.) The colors/shades of grey Interstate 5. As he exited his vehicle, and blues are being focused on. Sarah Cribb, Clerk/Dispatcher Tarry Myers advised him the graphic designer who assisted with our patch vehicle had been reported as "stolen".A check design, is also assisting. of the vehicle for additional occupants revealed what appeared to be burglar tools. A search incidental to arrest was conducted and several baggies of methamphetamine were 3 discovered on one of the suspects. During booking procedures at the police department, Officer Snow discovered glass particles on the clothing and shoes of both suspects. Officer Snow, Sergeant Pryor and Officer Cunningham and Clerk/Dispatcher Tarry Myers has been commended for their work in this area. 4 CR K.T ORIGINAL !nWF4 RAW ELA231FICATION RENTED G. _ F CASE CLEARED • CLEMEKE RAKE s NG. OF WIT WRITE AU'J'AL �,-7jAL I C=iz THIS 720 LAST IKE TO TWIT TAS LIE 7 THIS FHIZ LAS7 T�'7 111.047H TL --,.,T-z MONTH 17, AD DA71 MCIA 7TD 01 25NTF YTI y1l OV ADULT 754 BV NULT FAFT 7, W-R. 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W0.1 41 3i A's V.M i-14 24 51. T.W. took VI •AVIA-S ALEER UP 1: 1 CIA 1 2 21 77 Z 0.0 ;Ism 1 5 4 5 A my ..l_ 7__ 1 TV: 5:5>595 110 to 2TE L in to won nx lown 3 T 10 117 1:2110 RIKA is is x 1; it. 2212.._-"LL.f ty Is FHEIR2 12 0- 22C 11.1 14 ..].r 3 1 443 S57 ELL 1 ANUAT ZwK 16 231 E77 ELI LHUF 027 ;WE 25 5 Obf 1 -,-1 !,J . -7� is bf 22F 'HWITE 1; 13E 121 3212 H It so W q 770 712 IT I _:..ail AT W 7.5 ;UPAK7 7 7 EUP9EVES �'32'T AS C;FFIC=,7,' 1 + TWO 1 2 5 H, ! 150.0 1900 !00.5'' 1TVEH i7 5 07 12 1115 7 PIT H I Tyx 222 Z132 TIE? 7 7 12 W 14 20 Wn 3.31 1 if 16 M 220 INE 7:70, :17 cK 11111 1 A 1 1 Q 7 101. 10.01 2.71 AW 563 W, • Ot OREOO�.... January 12 , 1994 X110. Mayor and City Council �r rOm: Steven M. Hall, Director of Public Works � 1PCL Monthly Reports t Enclosed are the monthly reports for the Public Works department for the month of December, 1993 . Enclosures ENGINEERING DIVISION MONTHLY REPORT FOR: DECEMBER 1993 . 1. Issued 26 Street Excavation Permits. 2. Issued 6 miscellaneous construction permits. 3. Issued 5 address change or assignment forms. 4. Responded to 8 Certificate of Occupancy reviews. 5. Completed 8 pre-applications for planning actions. 6. Completed 6 "One-Stop" permit forms. 7. Performed field and office checks on 4 partition plats. 8. Performed the following work on the Airport Improvement Project: a. met with FAA officials in a pre-design conference. b. Acquired data and material specifications. C. met with property owners regarding access and road relocation. d. began work on topo survey. . 9. Reviewed easement descriptions for access to City property (Superior Lumber property). 10. Prepared report to Council on a request to connect a residence outside the city limits to city sewer. 11. Prepared report to,Council regarding a revision of an easement in the Hersey Street Industrial Complex. 12. Attended local Emergency Action Plan Committee meetings and participated in telephone test. 13. Operated traffic counters at several locations. 14. Met with owners regarding a request for traffic protection at Fox Street and Ashland Mine Road. 15. Reviewed easements to be acquired at the N.W. Museum of Natural History. 16. Prepared estimate for the improvement of Granite Street and a portion of Glennview Drive. 17. Continued digitizing tax lot maps into the computer. j JHO:n\Wff pt.4= Wfmm4mor . Engineering Division Monthly Report for December Page 2 18. Performed the following work on the Mountain Avenue Sewer L.I.D.: a. reviewed pump station requirements and specifications. b. acquired easements for sewer construction. 19. . Inspected work performed by contractors on'E. Main Street at the museum site. 20. Performed.the following work on the Clear Creek Subdivision Improvement Project: a. inspected work performed by contractors. b. processed progress payment no. 5. 21. Prepared final report and cost accumulation. 22. Continued design and plan preparation for the Railroad Village Subdivision Improvement Project. 23. Performed the following work on the Oak Street L.I.D.: a. continued preparation of project plans. b. computed grades of curbs. C. revised estimate for L.I.D. 24. Performed the following work on the N.W. Area Pump Station & Reservoir Project: a. inspected work by contractor. b. prepared progress payment no. 8. C. conducted final "walk-through" inspection with consulting engineers. 25. Arranged for use of large boulders for traffic protection at Morton & Ashland'Streets. 26. Performed the following work on the Odor Control Facility Project: a. reviewed advertisement for bids. b. distributed advertisement to 3 papers for publication. C. distributed project plans and specifications to prospective bidders. 27. Staked location of proposed substation on N. Mountain Avenue. 28. Drafted outline plan of the proposed substation facility for the Parks Department. 29. Prepared a description for an air space easement for Macaroni's restaurant. 'r f rHO:n%ddfyLd= mtmmt.mer WATER QUALITY MONTHLY REPORT for DECEMBER; 1993 Water Repaired 2 leaks in City owned water mains. Repaired 3 leaks in customer service and or meter. Repaired Lithia leak in the brick area of Shakespeare. Replaced 1 broken stop on water meter service. Changed out 16 3/4" water meters and 1 1" meter. Installed 5 new water meters with hand valves. Installed 2 customer hand valves. Repaired 1 fire hydrant. Dug out 1 fire hydrant Replaced two .fire hydrants one which needed the entire valve and tee assembly replaced and installed one new hydrant. Removed one 2" gooseneck from service where we installed a fire hydrant. Replaced one broken and missing gooseneck. Installed one 1" water service. Replaced one leaking and worn out 3/4" plastic water service. Repaired one water service torn out by contractor. Raised valve boots at new pump station also at Lori Lane. Tied in water line from old 12" main to new 16" main at Ross and Garden Way. Cleaned off glass and debris from the top of Crowson Reservoir. Cut pavement on Hargadine to get ready for new main line installation. Sewer: Installed new 8" main line into manhole on Granite Street. Made repairs to 4 sewer lines. Responded to 7 service calls. Responded to 3 main line plugs. Rodded 20,511' of City sewer mains using 49,300 gallons of water. Rodded 400' of City sewer mains using the mechanical rodder. TV'ed 3970' of City sewer mains. Miscellaneous: There were 70 requests. for Utility locate calls. There was 64.02 million gallons of water treated at the Water Treatment Plant and 49. 17 million gallons of water treated at the Waste Water Treatment Plant. Used 20 yards of 3/4" minus rock at various jobsites. j ' 1 it ' Fleet Ua n enance nece*ber 1993 Report 3 '"pchanic', completed work on 76 work orders on various types of City reported on n undividual department or division basis . ency generators at City-Ili weekly T'sil. I and M certificates issued for the month: Post Office: /0INNER /11/1011CRUM: zz Mown Ix WIN ! City of Ashland ivy .i on- ----- -- - 7 77777777 'Ueeeintier 1993 Report .. ,weeF;er s f.. mi 1 ,•ca :.rind c�_,l l,;ctvie 9.1. loads of d,_:•hr'is . Approxi.m:=.tr Iy 4.'55 yard.. Ml �kesponded . to '94 utility location requests. Continued painting . Then secured paint equipment for the Winter. Patched pot-holes and sunken services. Graded several 'streets and alleys. yz, � any 1nUe oca ing an raising va ves and man- ,o es in conjunc ion wi i ourf tact completed re ,surfacing. z %`>✓atcfi' tl„raised man ,holes and valve boots on 5th. St ' ,C ::St:, 8th St So. Mountain ,- and-onZlaF �..nolT-Dr=-:"-F31"so reo fired '"gin aspl aIT-Perm—of-1ZS` Vista. Total tons used - 9.32. Hauled 380 yards of leaves from B St. yard to the granite pit. egan 19ajor pro�ec a ` tte granite pi a-s oping tsi�es or more°:• x x ,r'a .: �absortion grid less run=off, mixing in and covering the fill dirt with , '.�rleaves for'-cam ostin for future _ _ p g_ planting: Digging drainage ditches wi, i e r i n g, tyF roc rk ana- some ee Ta— eEr-e.- p-un.fTng , Repaired a wash--out on Glenview Dr . using - 5 yards of shale rocF' .Repa-ired Fielder St. using 10 :aids of 3/4 minus roc}:: . Cleat off and cleaned out catch basins. n Flushed and/or rodded several storm drain sys-+ems. Continued the major storm drain proiect on Henry Street. -This proiect - consumed many hours through the month of Decen;ucr and will continue rein o anuary. Continued the Normal Ave. catch basin improvement prgiect. This pro�ec;ts , i time consuming Did temperature and conductiVi.t.y test= on F=. h1.=,nd Creek: and on Bear Creek. for Storm Drain survev. - Repzired catch basin grate -n Gee.n mead ows at Tolman . z Fabricated and painted a lid for a speczal catch basin on Normal Ave.?_" Installed "LOADING ZONE" --ions gr. No, PioneEi �. Cantwell-. M ri::et per TR #19-1993. Replaced faded Yield sign on Twin Pines at Oak Knoll . r�j� Repaired, street sign on Hersey at No. .Main. -- RepTiced ;the street sign at. Gresham at Allison. \" A:R '1'a lid, the sto si n and re-set the .si n post on Liberty at Iowa ;,' �_3__ -- 9 P _ Y Installed "YIELD” signs and posts at 6th and C Sts Installed .2 "STOP" signs and posts at 2nd and B Sts. making this inter- section a 4-Way stop. ed an- e> tra sign post from 2nd, and R Sts_ u �q� e ¢ 4e..� V t tip?fin a,y,. A- e 1 3+ ed 2 MOTORCYCL BARKING ONLY�w igns in the' argadine Parkin lot _ - MISC. : Removed the paving. aprons from St. B and Water- 1.0 and' insi_.:1led the 1 ditch' •ate on St. •8: , . aim w.a s��„ ..� - ' d i U � loaded 4Rg + � of 74 in . F VC. for the Henry St � sturo` ra o "PT"O ec Point to Henry Centr of man-hol'e rings.., from, t rm drain project. ea le one more snow p1low. "the crew to First--'A an Cleaned the floors in the crew room and the Removed grafitti from numerous locations. au 0 e. r ,ni III s on- e dozer,-an 1: -�.some sanding on Is treets _p when naeuted . Helped it, facilitip Cleaned up equipment and _s or) j�: week I y basis. Held monthly safety meeting. EXHIBIT "A" _ CITY OF ASHLAND, OREGON WATER RATE SCHEDULE RESOLUTION NO. 94- ADOPTED JANUARY 18� 1994 EFFECTIVE DATE JANUARY 1, 1994 ' All water service provided by the City of Ashland will be in accordance with Chapter 14. 04 of the Ashland Municipal Code. 1. WATER RATES WITHIN THE CITY LIMITS A: MONTHLY SERVICE CHARGE. The basic service charge applies to all metered water services and does not include any water consumption. 0.75 Inch Meter $ 8. 30/month 1 Inch Meter $ 11.20/month 1. 5 Inch Meter $ 15.75/month 2 Inch Meter $ 20.75/month 3 Inch Meter $. 41.50/month 4 Inch Meter $ 66.40/month 6 Inch Meter $ 124.50/month 8 Inch Meter $ 207. 50/month B. WATER QUANTITY CHARGE. All customers will be charged the following rates per cubic feet of water used. Single Family Residential Consumption 0 to 300 cf per month $ 1.04 per ccf 300 to 1000 cf per month $ 1. 16 per ccf 1000 to . 2500 cf per month $ 1.53 per ccf Over 2500 cf .per month $ 1. 9.4 per ccf Multi-Family Residential Consumption 0 to 300 cf per mo, per unit $ 1. 04 per ccf 300 to 1000 cf per mo. per unit $ 1. 16 per ccf 1000 to 2500 of per mo: per unit $ 1.53 per ccf Over 2500 cf per mo. per unit $ 1.94 per ccf Non Residential Consumption 0 to 50, 000 cf per month $ 1. 21 per ccf Over 50, 000 cf per month $ 1.25 per ccf Revised January 13, 1994 --- - - _ .RESOLUTION NO. 94- A RESOLUTION ADOPTING WATER RATE SCHEDULES PURSUANT TO SECTION 14.04.030 OF THE ASHLAND MUNICIPAL CODE. THE MAYOR AND CITY COUNCIL OF THE CITY -OF ASHLAND DO RESOLVE AS FOLLOWS: SECTION 1. The "Water Rate Schedule" marked Exhibit "A" and attached to this Resolution is adopted as the water rates for use and sale of water inside and outside the -City limits from the municipal water system. SECTION 2 . Three (3) copies of this Resolution and Exhibit "A" shall be maintained in the office of the City Recorder and shall be available for public inspection during regular business hours. SECTION 3 . The rates adopted on Exhibit "A" shall be increased to account for inflation annually on January 1st, based on the Consumers Price Index - All Urban Consumer Portland Index (CPI-U) July to July, provided that.no other increases were implemented within the last twelve months. The City Administrator will provide the City Council with a review of the rate structure annually in the budget. SECTION 4. The .rates adopted pursuant to this Resolution shall be effective with water meter readings taken on or after March 1, 1994 . SECTION 5. Resolution 92-58 is repealed on the effective date of. this Resolution. SECTION 6. The following taxes, fees, charges and assessments imposed by the- City of Ashland are classified as not subject to the limits of Section lib of Article XI of the Oregon Constitu- tion (Ballot Measure No. 5) . The foregoing .Resolution was READ and DULY ADOPTED at a regular, meeting of the City Council of the City of Ashland on the day of January; 1994 . Nan E. Franklin, City Recorder SIGNED and APPROVED this day of January, 1994. Catherine M. Golden, Mayor Reviewed as to form Revised January 13 , 1994 ASHLAND PARKS AND RECREATION COMMISSION 340 SOUTH PIONEER STREET ASHLAND, OREGON 97520 PARK COMMISSIONERS: °;pF AS/7(, KENNETH J. MICKELSEN °Y Director PATRICIA ADAMS ALLEN A.ALSING TERI COPPEDGE i TEL.:(503)48&5340 LAURIE REYNOLDS ,pREGO�": - FAX:(503)488-5314 WES L. REYNOLDS January 13, 1994 Mayor Golden and City Councilors City of Ashland Ashland, Oregon 97520 Honorable Mayor and Councilors: Ashland Parks and Recreation Commissioner Wes Reynolds has submitted his resignation from Position #3 on the Commission. The Commission is requesting that the Council allow the Ashland Parks and Recreation Commission to use the same format as has been used previously. when a vacancy has occurred on the Commission. Specifically, the Commission will advertise, take applications and interview for a replacement to the vacant position, and make a recommendation to the Council . If the Council approves this format, the Commission plans to . interview individuals who apply for'. the position in early February and. then to make a recommendation to the -City Council for appointment : Sincerely, Patricia Adams , Chair ASHLAND PARKS. AND RECREATION COMMISSION j PA:ab 1:MISC\RRIR0LDS.94 Ashland Drug, Inc. 275 East Main Street Ashland, Oregon 97520 (503) 482-3366 n � December 1, 1993 Mayor Cathy Golden, DEC 0 6 1993.: City Ball 20 East Main Street Ashland, Oregon 97520 ^� --------- i Dear Mayor :Golden, Iha WeNi`;,11," µ yoAshland] Cable Access �,� tohnbmit m nameteerhesuce s3fte Ash]ad�Catile ccess h ampresently helpingyto underwrite 2 ~programs `cnrtentlg afring ,on she channel.` I haveyno TV.expertise nor do i i fully:com�> fiend .;a1T of the �ramifications�of .running a cable ,.. r access,channel, but I ;do ,ieal`ize it's .enormous potential and the benefits'generated foi: the,citizenr'y;of `Ashland. ' My. family and I have resided in 'Ashland for .23 years. My . employement;has always been .Ashland 'Drug, -where I am a-:;Pharmacist and owner. In my capacity at the drug =store I have had and continue to have contact with many of` Aikands residents. Because of this contact I feel I have a pretty:,good. pulse of'the city and most of its likes and dislikes and 'I:"know .they like the Ashland Cable Access Channel because of all tli'eii, comments. As previously stated, I have no qualifications to bring to the board other than 33 years of running independent businesses, my enthusiastic endorsement of Cable Access, and the realization of value the .city has in maintaining this channel. Thankyou for your consideration of this request. very .tiulyi ours: f 4 ' Jack L. Sabin t ( } 2`• + `�4vit'T"i i iE � � � �j � A `°� S•� - c W�� k ' � e I i .:3'. �" k�. . �?��'`C� ' moo. :. }y,+ .�.c.•, n � .. �1. y 4; .;oF���: � Emarttixs� ixm January 12, 1994 Vy Q. City Council Members rom: Catherine Golden, Mayor *bjecl: Cable Access Commission Appointment There is a member-at-large vacancy on the Cable Access Commission. The term of. this position expires on June 30, 1994. I would like to appoint Jack L. Sabin to this opening. The following individuals responded to our recent advertisement: Stuart Brainerd, Product and Office Manager for Pacific COmmWare ✓Jack L. Sabin, Pharmacist, Ashland Drug, Inc. Lee W. Carrau, advertising and media producer Peter W. Wisniewski, community producer Terrence S. Hill, film and video producer/operator 41tr letter4f are attached. (rcC \APP=Lm ) Attachments s f W Y ' Z —J cC N LJJ n o Q L O y r= O a CL z Z O 0 Q� Z , �i� i u, Q V CD Y = V Y_ uj O 0 . O CC w 97tLt 0 O cj ul a �G J W cv � w m o O � cif >•i- � 3 N �,?�.. i :� � �� a AGENDA OREGON BICYCLE ADVISORY COMMITTEE MEETING January 27.28, 1994 CITY COUNCIL CHAMBER' . -ASHLAND 1175 East'Main Street Thursday January 27,1994 9:00 AM-1030 AM ADMINISTRATION' 1.Cali to Order & Introduction of Guests 2. Minutes of October Meeting ,3. CorrespondenceM_ .' . . . .. 4.Additional Agenda Items 5. Bicycle/Pedestrian Program Manager's Report. . ­6. Committee Region Liaison Reports 7:Future Meeting Dates•&Locations 1030 AMA 0.45 AM' BREAK a _ " F 10 45 AM-11 45 AM, REGION 3/DISTRICT 7,REPORT " l Paul'Mather;Region 3 Manager - i t rDavid-BoydYAssistant?District 7 Manager p _ - n 41.45 AM=1230 PM BOX:LUNCH , r ' : 1230 PM-215 PV,' -OLD"BUSINESS •1. Malang Urban;Hrghways Bicycle-Friendly": Update on Inventory -:2.Initiative to DoubteiBicyding and.Waildng: Update 3. Bicycl e an :Pe6krian Plan: Public IrrvoNemem 215'PM300 PM CITY/COUNTY,BICYCLE REPORT Pam Barlowe:-City of Ashland ;• Karen Smith, Jadwn County 100 PM1500 PM Y`: VALKINd4OUR OF ASHLAND" 5:00 PM-6-Oa PM PUBLIC COMMENT'PERIOD ' Friday January 28, 1994 _.. 9:00 AM-Noon NEW BUSINESS 1. Formation of Subcommittee to Propose'New;Legislation: "brainstorming" 2. Tratrd Laws;ard their Effects On Pede n-ans and Bicydists 3 OBAC Recommendations to Regions and;OTC Regarding Proieds for the STIP Ec " Noon `"� �' ,. ADJOURNMENT < ,t, . . ` ,> '�F 't"•`t (. - _ GLE'�'uR- tr LA 1W c ,f_j ,.rer rr.ry �4E00 a► , January 7, 1994 Brian Almquist, City Administrator �rum: Steven Hall, Public Works Director Uhjtd.* DEQ Review of Digester Odor Control As I mentioned at the January 4 Council n eeling, there was a possibility of a"review" of the odor control project and a $4,700 fee with a potential of delaying the bid of the project. John Holroyd met with DEQ staff and the results are that they will do a minor review with a$500 fee and an update of the Operation and Maintenance Manual for the plant. John and I have discussed the update and hope to be able to complete it within the current engineering fee. (r:scwcAoeorpM.m ) cc: Mayor and City Council Jim Olson, Assistant City Engineer Dennis Barnts, Water Quality Superintendent Dick Marshall, Wastewater Plant Supervisor I � Xttn� oXiceettr#mPxt# �O OF A 1175 E. MAIN ST. ASHLAND, OREGON 97520 Phone(503)482-5211 N' Z 4 RTME R January 13 , 1994 GARY E. BROWN Chief of Police TO: Mayor and Council FROM: Gary E . Brown, Chief of Police SUBJECT: Liquor License Application i Application has been received from RICHARD KATZ, KATHERINE MOULTON, ERIK WALLBANK, SHEILA GERSCHLER, MARVIN SALLES, RISA BUCK, AND DIANE TAUDVIN dba/ ASHLAND COMMUNITY FOOD STORE for a LIQUOR license, for an ESTABLISHMENT located at 237 NORTH 1ST STREET, ASHLAND. A background investigation has been completed on the applicant and approval of this application is recommended. GARY E OWN CHIEF POLICE MC:kmh NEW CONSTRUCTION: 12/94 RESIDENTIAL PAGE NO. 1 01/14/94 ADDRESS #UNITS CONTRACTOR VALUATION ** 18 CARPORTS 495 CHESTNUT ST BILL THOMPSON 70000. 00 ** Subtotal ** 70000. 00 ** BARN 531 FORDYCE ST OWNER 5300.00 ** Subtotal ** 5300. 00 ** ENTRY VOIDING 9307029 531 FORDYCE ST KURTZ, SCOTT CONSTRUCTION 15000. 00 ** Subtotal ** -15000.00 ** SFR 1396 MILL POND RD MEDINGER CONST. CO. INC. 65500. 00 596 FORDYCE ST MEDINGER CONST. CO. INC. 81969. 00 O . NO ADDRESS MEDINGER CONST. CO. INC. 148000. 00 1361 EVAN LN OWNER 68595.00 1380 MILL POND RD DUNDAS, JOHN - DESIGNER' & 86209. 00 BUILDER ** Subtotal ** 450273 . 00 *** Total *** 510573. 00 NEW CONSTRUCTION: 12/94 COMMERCIAL PAGE NO. 1 01/14/94 ADDRESS #UNITS CONTRACTOR VALUATION ** ** Subtotal ** 0.00 *** Total *** 0. 00 Monthly Building Activity Report: 12./93 Page 3 Total this month: 73 $ 697, 211 Total this month last year: 87 $ 980, 388 Total year to date: 554 $ 7 , 548, 590 Total last year: 595 $ 8,733, 129 This month This month This year last year Total .Fees: 10,449 14 , 125 105,798 Total Inspections: 455 498 3561 Monthly. Building Activity Report: 12/93 Page 2 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Plumbing: Subtotal: $ 70 ***Total: $ 654 ,742 COMMERCIAL: Building: ADDITION & STAIRCASE 1 18, 000 DEMOLITION/STORAGE UNIT 1 0 REMODEL 1 8,500 Subtotal: $ 26, 500 ' Electrical: 1 BR CIR-GOLD BLDG,RM150 1 1, 000 ELECTRIC 6 4,300 REPLACE BALLAST LAMPS 1 3 ,762 Subtotal: $ 9, 062 Mechanical: GAS LINE 2 4,800 GFAU VENT 1 1, 682 Subtotal: $ 6,482 Plumbing: WATER HEATER 1 425 Subtotal: $ 425 ***Total: $ 42,469 Monthly Building Activity Report: 12/93 Page 1 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Building: 18 CARPORTS 1 70, 000 ADDITION 1 3 , 000 ADDITION & DORMER WINDOW 1 3, 000 BARN 1 5, 300 DEMOLITION 1 0 ENTRY VOIDING 9307029 -15, 000 EXTENSION OF RET WALL 1 1, 100 REMODEL & ADDITION 1 30, 000 REMODEL/ADDITION/REROOF 1 16, 352 REPLACE ADDITION 1 21, 528 REROOF 2 13,865 REROOF & REPAIR 1 4, 252 SFR 5 450,273 Subtotal: $ 603 , 670 Electrical: ELECTRIC 12 7, 910 ENTRY VOIDING 9312053 -1 -1,400 SECURITY SYSTEM 1 1,416 VOIDED ON 12/28/93 1 1,400 Subtotal: $ 9, 326 Mechanical: ENTRY VOIDING 9312002 -1 -3,788 FIREPLACE INSERT 1 0 FIREPLACE INSERT/GAS LINE 1 1, 686 FREESTANDING GAS STOVE 1 2,312 GAS LINE 1 100 GAS LINE AND DRYER 1 500 GAS LINE FOR GAS LOG 1 1, 041 GAS PAK W/GAS HEAT & AC 1 3 ,234 GFAU VENT 11 28, 054 PELLET STOVE 1 1,499 SPACE HEATER 1 1, 000 VOIDED ON• 12/30/93 1 3,788 WALL FURNACE 1 750 WALL FURNACE/GAS LINE 1 1,500 Subtotal: $ 41, 676 Plumbing: WATER HEATER 1 70 ASHLAND FIRE DEPARTMENT MEMORANDUM January 10, 1994 TO Mayor Cathy Golden and City Council FROM Keith E. Woodley, Fire Chief SUBJECT 1993 Emergency Operations Statistical Report The Ashland Fire Department responded to 924 calls for service during the 1993 calendar year. This figure represents an increase of eight calls from the 1992 calendar year. A specific breakdown for all responses appears as follows: Type of Call Number of Responses 1992 1993 _.Emergency Medical 627 660 Fire 236 197 • Public Service 53 67 Total 916 924 • Public service calls include most non-emergency requests for assistance. Examples include heating appliance malfunctions, smoke detector problems, assistance with non-injury falls of the elderly, wires arcing and gas leaks. The total value of all structures, contents and vehicles exposed to fire was $30,500,636.00. The total fire loss sustained by these properties was $329,931. 00. Over one half of this total annual loss ($176,000) was sustained in the American Self-Storage fire, which occurred on December 7, 1993 . We continue to plead for a community-wide awareness of the value of automatic fire extinguishing systems in our buildings. In the case of the American Self-Storage fire, nearly 40 different parties lost all of their possessions which were stored in the facility. The presence of a fire sprinkler system in this facility, would have kept the fire loss to a minimum, and most likely allowed re- opening of the facility the following day. The promotion of automatic fire sprinkler systems continues to be a top priority of the Ashland Fire Department. C. Risk Financing (Insurance Self-Insurance Non-Insurance Transfers Overat Contingencies) More than 200 letters, memos, or notes concerning risk financing were executed. While the overwhelming majority were extremely minor in terms of time required, some were more demanding, including risk financing research and options for: (1) "dual-capacity" and "fellow-employee" suits, (2) boiler and machinery coverage, (3) airport f.b.o. .insurance, (4) fire insurance valuations (5) airport hangar lessees, (6) Insurance Services Fund administration, (7) non-owned vehicle coverage, (8) changes in FEMA disaster assistance, (9) "no fault" medical insurance, (10) forest over-flight, (11) new CCIS coverage for flood and earthquake, (12) impending Band trip to Mexico, (13) response to Janzen risk financing study, (14) the 37-page CCIS insurance application, (15) insurance company ratings and, (16) proposed Hospital satellite insurance coverage. (Management of the I.S.F. is by Finance personnel.) D. Other Activities Records management, GASB requirements, City personnel counts in 69/70 and 70/71, sources of sales tax revenue_ estimates, and helping CCIS set up a conference required some time commitments. I attended two local' risk management-related meetings and was the speaker at a 'third. The support and direction from the Mayor and Council, Brian Almquist, Paul Nolte and Jill Turner were truly appreciated. Respectfully submitted, Ro ert D. Nelson Risk Management Analyst cc: Brian Almquist, City ,Administrator Mike Biondi, Safety Coordinator Paul Nolte, City Attorney Tom Weldon, Asst. City Administrator ergonomics, (13) alternative sources of MSDS information, (14) hazmat spill response control, (15) smoking cessation, (16) hospital environmental risks, (17) playground safety, (18) lead, (19) battling scrap tire .;fires, (20) OSHA blood- borne pathogen standards, (21) UBC compliance, (22) hospital medical equipment risks,' (23) EPA oil spill cleanup practices, (24) hospital mechanical ventilation, and (25) biological hazards of emergency management. Probably more than any other facet of risk management, this activity is a necessary response to rapidly changing legal and techno- logical climates. Loss prevention is fundamental to a successful risk manage- ment program. Fortunately, Ashland supports this effort and does not fall into the trap of emphasizing insurance only. All operating departments are loss prevention-oriented, and are cooperative with Risk Management. The loss-prevention work of Mike Biondi and Tom Weldon was greatly appreciated. B. Loss Reduction As an enlightened organization, Ashland aggressively pursues third-party liability claims investigation and defense. (Employers that relinquish this task entirely to ,insurers do not show much sophistication and are likely to generate deplorable loss records. ) Management of losses and claims (mostly third-party) gave rise to more than 130 outgoing items of correspondence. No single claim was especially difficult during 1993, but L. Cooper, Helm, Hilton, Horn, Huerta, Kell and Thormahlen were rather time-consuming. An abnormal amount of time was spent on attempting to recover the costs of damages incurred by outside parties. No tally of total results was compiled, but it probably was close to $10,000. About 26 items of correspondence were required. Although no Certificate of Compliance has been received, we believe the "A" Street site pollution cleanup is complete, at least insofar. as field operations are concerned. The cost of remediation was far below that of many hazmat sites. We also clarified City/State responsibilities for Siskiyou Boulevard sidewalk maintenance. The only non-liability claim was_ for the Perozzi Fountain, which was insured years ago per my .suggestion, and .was accepted by CCIS. ' i I' Of January 6, 19911 4EGO Q. Jill Turner, Director of Finance r ram Robert D. Nelson, Risk Management Analyst 1I�IjBtt: RISK MANAGEMENT ANNUAL REPORT--1993 It is a pleasure to present this sixth annual report on my risk management activities, which encompass all City departments except some facets of the Hospital and Parks and Recreation. Our continuing goals include: (1) avoidance of injuries and other costly losses, (2) reduction of charges to operating departments (and ultimately to utility customers and taxpayers) , and (3) increasing the net worth of the Insurance Services Fund. We logged 482 hours, compared with 485 in 1992 . This represents about 23% of one full-time equivalent. A. Loss Prevention (Risk Avoidance Risk Analysis and Safety) Among our 1993 loss prevention activities were: (1) 10 physical safety hazards noted, (2) reviewed hazmat emergency response procedures, (3) advocated pre-construction site surveys, (4) assisted Hospital maintaining security fencing, (5) reviewed out-of-state and foreign travel risk management, (6) provided risk management information for other departments' personnel, (7) reviewed several contracts or leases and made , significant recommendations, (8) arranged outside safety inspection services, (9) 'addressed short term car rental risks, (10) proposed a liability disclaimer for electric utility service, (11) prepared plans for golf course transition, (12) provided input for earthquake exercise, (13) suggested improve- ments for fire station buildings, (14) compiled earthquake preparedness action list, (15) reviewed several written safety procedures, (16) verified ski operators' UST replacement compliance, (17) discussed process safety management, and (18) advocated reductions in bike-related risks. Also, about 40 articles and the like were distributed, covering such topics as: (1) OSHA'.s TB guidelines, (2) '•back injury prevention,. (3) pesticide application, (4) safety committees, (5) heat stress, (6)'_ parks' equipment and sites, (7) ADA, (8) Medical Leave Act;' (9) bloodborne pathogens, (10) procedural due process (terminations)', (11) sewage sludge standards, (12) PAGE NO. 1 01/07/1994 COMMUNITY SERVICE VOLUNTEERS SUMMARY MONTHLY REPORT FOR NOVEMBER, 1993 VOLUNTEER ACTIVITY SS NUMBER DAYS HOURS WORKED WORKED ** AARP RETIRED EXECUTIVE ** Subtotal ** 7 20 ** ADULT LEARNING CENTER ** Subtotal ** 1 3 ** BLOOD PRESSURE CLINIC ** Subtotal ** 4 10 ** COMPUTER ENTRY ** Subtotal ** 2 6 ** COURT OFFICE ** Subtotal ** 19 95 ** CVS OFFICE ** Subtotal ** 13 43 ** DA COURIER ** Subtotal ** 15 29 ** FORENSIC LAB ** Subtotal ** 1 6 ** FRIENDLY VISITOR ** Subtotal ** 4 6 ' ** INTERFAITH CARE COMM. ** Subtotal ** 2 6 ** LIBRARY, PUBLIC ** Subtotal ** 20 68 ** LOAVES AND FISHES ** Subtotal ** 72 - 210 1 PAGE NO. 2 01/07/1994 COMMUNITY SERVICE VOLUNTEERS SUMMARY ,MONTHLY REPORT FOR NOVEMBER, 1993 VOLUNTEER ACTIVITY SS NUMBER DAYS HOURS WORKED WORKED ** MAIL COURIER ** Subtotal ** 48 100 ** QUILTING ** Subtotal ** 8 18 ** RECYCLE ACTIVITIES ** Subtotal ** 3 6 ** SENIOR PROGRAM OFFICE *# Subtotal ** 23 83 ** SHAKESPEAREAN FESTIVAL ** Subtotal ** 10 45 ** ' VACATION HOUSE PATROL ** Subtotal ** 25 94 *** Total *** 277 848 WATER RATES EXHIBIT "A" PAGE 2 C. TID IRRIGATION WATER RATES Urmetered Service $48.50/acre or portion .of an acre Metered Service Base Service Charge Same as A, above Water Consumption $0. 19 per 100 cf D. BULK WATER RATE. For water provided on a temporary basis through a bulk meter on a fire hydrant the following charges apply. Deposit* $715. 00 Basic Fee $ 80.00/installation Cost of Water Same as Commercial * Deposit is refundable less basic fee, cost of water, and any damage to the City meter, valve, wrench and/or hydrant. E. FIRE PROTECTIbN SERVICE WATER RATE. This rate shall apply to all Fire Protection services or Fire Guards. The Basic service charge will be equal to the minimum basic service charge. Water will be billed at commercial rates. 2. RATES OUTSIDE THE CITY LIMITS A. All rates and charges for water service provided outside the City limits will be 1.5 times the rates for water service provided within the City limits. HAjMwpke c0\w&mr.m Revised January 13, 1994 RESOLUTION NO. 94- A RESOLUTION ADOPTING A SEWER RATE SCHEDULE PURSUANT TO SECTION 14. 08.035 OF THE ASHLAND MUNICIPAL CODE. THE MAYOR AND CITY COUNCIL OF THE CITY OF ASHLAND DO RESOLVE AS FOLLOWS: SECTION 1. The "Sewer Rate Schedule" marked Exhibit "A" and attached to this Resolution is adopted as the sewer rates inside and outside the City limits. SECTION 2 . Three (3) copies of this Resolution and Exhibit "A" shall be maintained in the office of the City Recorder and shall be available for public inspection during regular business hours. SECTION 3 . The rates adopted pursuant to this Resolution shall be effective for billings on or after April 1, 1994. SECTION 4 . The rates adopted in Exhibit "A" shall be increased to account for inflation annually on April 1st, based on the Consumers Price Index - All Urban Consumer Portland Index (CPI-U) December to December, provided that no other increases were implemented within the last twelve months. The City Administrator will provide the City Council with a review of the rates annually. SECTION 5. Resolution 92-55 is repealed upon the effective date of this Resolution. SECTION 6. The following taxes, fees, charges and assessments imposed by the City of .Ashland are classified as not subject to the limits of Section llb of Article XI of the Oregon Constitu- tion (Ballot Measure No. 5) . The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of January, 1994. -Nan E. Franklin City Recorder SIGNED and APPROVED this day of January, 1994. Catherine M. Golden, Mayor FQ4 OA& Reviewed as to Form Revised January 13 , 1994 EXHIBIT "A" CITY OF ASHLAND, OREGON SEWER RATE SCHEDULE RESOLUTION NO. 94- ADOPTED JANUARY 18, 1994 EFFECTIVE DATE.APRIL 1, 1994 All sewer service provided by the City of Ashland will be in accordance with Chapter 14. 08 of the Ashland Municipal Code. 1. SEWER RATES WITHIN THE CITY LIMITS - Single Family Residential Monthly Service Charge $10. 00 Quantity Charge $ 1. 09/100 cf Quantity Charge is based on average winter water consumption in excess of 400 cubic feet (cf) per month. Winter consumption is defined as the average of water meter readings taken in the months of January, February and March. Annually on April 1 the bill will be adjusted based on the water consumption during the previous three months. Single family residential water accounts with no consumption during the months of January, February and March will be based at 700 cf. Multi-Family Residential Monthly Service Charge per Unit $10. 00 Quantity Charge $ 1. 09/100 cf Quantity Charge is based on average winter water consumption in excess of 400 cubic feet per month per unit. Winter consumption is defined as the average of the water meter readings taken in the months of January, February and March. Multi-family residential accounts are all accounts in which more than one residential dwelling is attached to the same water service. Annually on April 1 the bill will be adjusted based on the water consumption during the previous three months. Multi-family residential water accounts with no consumption during the months of January, February and March will be based at 300 cf. Revised January 13 , 1994 SEWER RATES EXHIBIT "A" PAGE 2 Commercial_ Industrial and Governmental Monthly Service Charge $10. 00 Quantity Charge $1.34/100 cf Quantity Charge is based on actual monthly water consumption. Mixed residential and commercial accounts will be billed as commercial. 2. ADJUSTMENTS AND EXEMPTIONS TO COMMERCIAL AND INDUSTRIAL SEWER RATES A. If a commercial, industrial or governmental user can demonstrate that the volume of sewage discharged by the_ user is less than 50% of the water consumed, the City Administrator may adjust the sewer user charge accordingly. Methodology for Special Cases for City Administrator 1. Greenhouses, Churches; and Schools (grades K-12) operating on a nine month school year. Monthly Service Charge $10. 00 Quantity Charge $ 1. 34/100 cf Quantity Charge is based on average winter water consumption. Winter consumption is defined as the average of the meter readings taken in the months of January, February and March. Annually on April 1 the bill will be adjusted based on the water consumption during the previous three months. 2. Bed and Breakfasts and Ashland Parks Bathrooms Monthly Service Charge $10. 00 Quantity Charge $ 1.34/100 cf Quantity Charge is based on winter water consumption. Winter consumption is defined as the total of water meter readings taken in the months of January, February and March. Annually on April 1 the bill will be adjusted based on the water usage during the previous three months. B. Water sold through an irrigation meter is exempt from sewer user charge. Revised January 13 , 1994 SEWER RATES EXHIBIT "A" PAGE 3 3 . SEWER RATES OUTSIDE THE CITY LIMITS A. The sewer user charge shall apply to those sewer users permitted under Section 14 . 08. 030 of the Ashland Municipal Code. B. The sewer rates for outside the City limits shall be two (2) times the sewer charges for inside the City limits. Unmetered residential accounts will be calculated on an average winter usage -of 700 cubic feet of water "for single family residences, and 300 cubic feet per unit for multi- family residences. Revised January 13, 1994 Ellis Wilson Mildred Wilson 1475 Windsor St. Ashland OR 97520 Catherine Golden, Mayor City of Ashland 20 East Main St. Ashland OR 97520 Re: Sewer and water rates Dear Mayor Golden, We are requesting that our comments in regard to water and sewer rates be considered in the hearing scheduled for January 18, 1994. We agree that the water rates the city is now using do not encourage conservation, resulting in increased demand for water and of sewage produced. Conservation must be the primary consideration, both for economic and environmental reasons. We feel that Alternative 112 for water rates and Alternative #2 for sewer rates are the ones to be adopted. Thank you for considering our opinion. z Sincerely, Ellis Wilson Mildred (Millie) Wilson I ' Ir JAN 199�r ... January 12, 1994 �~ Mayor Kathy Golden Ashland City Hall 20 East Main Street Ashland, OR 97520 Dear Mayor Golden; Thank you for the recent mailing outlining the proposed increases in the city's water and sewer ` rates. I am aware that you and the Council have been discussing these matters for quite a tong time, but I still find none of the options that you sent me satisfactory. Both of there represent a linear extension of Ashland's current approaches, just 'more of the sam-o', albeit at a higher cosi. It is beyond my comprehension why we do not solve these problems (and others) by thl—o vin, Ashland into a regional solution. BC VSA exists, a deal can be struck with them at some cosi, and fixture demands from state and federal agencies can be much more economically reconciled '',;: a regional agency witli a. large customer base. We have no assurance that this proposed $22IV M sewer plant will be adequate for any given length of time :similarly, our water supply (and, perhaps, treatment) problems would best be solved by icining hands with F ceuzx ara Talent a nd solving the problem regionally,na,ly. Ashland Creek flow is ±c•- unpredictable for suapiy comfort, and the proposed treatmenf plant upgrades are also sulbiecl to '-.ne same state and whims that characteri7e sewage treatment. We have no guar7ntoo th.:' $21v11%4 will solve arythin g but our immediate problems. A South Valley Water .Jistrir_i Lied Corps of Engineers water with a regional treatment plant sounds a lot better than ,.��Viii`? It alone. I do appreciate tale. Iirue and effort that you and the council devote to the c ity:s needs, ^ii! I ......_, you're off-basc on these expensive and questionable solutions to our ;r(;.b7czn,:, ? v.c-w 'ii!:. ,:: :ii the proposed fates"- 'alld on constructing the physical system, behliiil 'hzm. Thank You. Ohn J Fox IIi ,921 Tamarack Place Ashland OR 9752i) (503) 488-5463 i JAN 13 199j --------------------.,"rrsrr.> January 13, 1994 Mayor Cathy Golden Ashland City Hall Ashland, Oregon 97520 Dear Cathy: This is in response to the letter about water and sewer rates which was enclosed with my monthly utility bill. In sum, I would endorse Alternative #2 on water rates, and Alternative II on the sewer rates. I endorse these as they seem to be the most equitable (my concern is for those of us who are barely getting by), and would seem to be the best alternatives for conservation purposes. I do want to express my continued frustration with the way these things are being handled. My real preference is to stop the outrageous amount of building which is going on. We are overburdened and overwhelmed because we are growing.so fast. Huge houses are eating up our hills, jam-packed condominiums are eating-up our few urban open spaces (we used to call them vacant lots and they were great places to play and at least gave us some breathing room when we looked out of our windows), and large shopping centers are eroding the importance of our downtown for local residents. If there are people who "need" to do this building for the sake of their profits, then let�them pay for the needed additional services. I am outraged that I am asked to stretch my already overstretched family budget to subsidize them. I own a modest two-bedroom home on a dirt road next to the railroad tracks. It's a great house and I love it, but the semi-rural "feel" that existed in my neighborhood when I purchased the house four years ago, has disappeared thanks to a wall of condominiums and increasing numbers of houses packed in on flag-lots. The quiet hills behind them are now an urban blanket of lights at night, and scarred and ugly in the day. And now I am being presented with "options" about which way I would like to spend my money to support this blight. Now, really! I've already heard the defense that you just can't stop the building... and I say nonsense. This IS our town, and we can and should do what we need to stop this. Can't we learn anything from our neighbors to the south? May the new year bring us some new and different solutions! Be wish s K thie Olsen 211 Ohio Street Ashland, OR 97520 i n JAN 13 1994 j U _-- ----------------- January 13, 1994 --- Mayor Cathy Golden 20 East Main St. Ashland, OR 97520 Dear Mayor Golden, Yesterday I received the information on proposed rate increases for water and sewer service. I appreciate the details given, as I was then able to construct what would happen under each scenario were our residence to use the same amount of water in 1994 as we used in 1993. What follows are a few thoughts in case I am not able to make the Council meeting next Tuesday. Concerning the increases in water rates, it turns out that our residence would have a 12% increase under the first alternative, a 48% increase under the second alternative and a 27% increase under the third alternative [computations attached] . I called the city offices to check on these figures, especially the first, since the rate was advertised as a 5% increase. Turns out this 5% is a combined rate increase across all users in all categories. Looks like my figures are correct. Ouch: : What concerns me is that we are facing a huge increase in spite of a number of water conservation measures we have instituted. we have: shower flow restrictors, dual toilet-flush mechanisms, drip irrigation for garden, a timer on landscape irrigation, early-morning watering in the summer, and a water audit to name a few. Still, our summer consumption is high due to trees, shrubs, ground cover and lawn which need water to survive. We don't have any easy options left and we are potentially looking at an increase of $168 this next year alone (Alt #2 ) . while I am all for conservation (we recycle, compost, etc. ) , I would appreciate a less onerous increase while we consider how to drastically redo our landscaping and lessen the watering needs. would it be possible to phase in these rates over several years? Could we go with Alt I for the time being and then move to Alt II later? With respect to the sewer increases, it seems that the new rates would represent either an 8% increase (Alt I) or a 20% decrease (Alt II ) for our residence-a far cry from the 22% increase advertised. It seems odd that there would be such disparity in increases between water and sewer, given that both are based on water usage. I guess it points to the fact that our house really does use a.minimal amount of water in the winter months, as that is the basis for the Alt. II rate. It also occurred to me that no mention was made of how the meal tax entered into the rate equation. A number of people are under the assumption that the tax was supposed to take care of the sewer needs, at least that was the way I remember it when I voted for it. Now it seems the tax is in place and we still have hefty increases in sewer fees! What gives? Well, these are concerns I have. In truth, we can afford the increases better than many people, but I think it may come as quite a shock to some just how much extra they might be paying. I suspect not that many people have taken the time to run the numbers through their spreadsheet to see what the future holds. Thanks for listening. C Sincerely, John Engelhardt 656 Helman 482-8685 home 552-6579 work i b•. WATER USAGE AND FUTURE RATES PROPOSED WATER RATES SEWER RATES MONTH CU.FT. 1993 BILL I. 11. 111. :: ::1993 BILL I. 11. JAN 537 $13.99 $14.69 $14.53 $12.54 $13.80 $14.95 $11.04 FEB 441 $12.97 $13.63 $13.42 $11-78 $13.80 $14.95 $11.04 MAR 508 $13.68 $14.37 $14.19 $12.31 $13.80 $14.95 $11.04 APR 641 $15.09 $15.85 $15.74 $13.36 $13.80 $14.95 $11.04 MAY 992 $18.82 $19.74 $19.81 $23.97 $13.80 $14.95 $11.04 JUN 2799 $37.97 $39.80 $6160 $5152 $13.80 $14.95 $11.04 JUL 4109 $52.98 $64.20 $88.01 $73.22 $13.80 $14.95 $11.04 AUG 3656 $47.18 $58.09 $79.23 $66.06 $13.80 $14.95 $11.04 SEP 5110 $65.79 $77.72 $107.43 $89.04 $13.90 $14.95 $11.04 OCT 3529 $45.71 $47.90 $76.76 $64.06 $13.90 $14.95 $11.04 NOV 339 $11.89 $12.49 $12,23 $10.98 $13.90 $14.95 $11.04 DEC 396 $12.50 $13.13 $1289 $11.43 $13.90 $14.95 $11.04 TOTAL 23057 $348.57 $391.59 $516.84 $441.29 $166.00 $179.40 $13143 $ 1 1 $29.05 $3163 $43.07 36 779 $13.83 $14.95 $11.04 PERCENT INCREASE 123% 48.3% 26.6%::::::: 8.1% -20.217o WATER RATES 45 ............................................................................................ y 40 y 35 O U J 30 z 25 .. .. ..... � z O 2 20 w H Q 15 oC «: Q10 0 1993-BILL I. II. III. OLD AND NEW WATER RATES 0.5 j 0.45 Q 0.4 2 U0.35 < ._._.........................._......._.....-........._........ w 0 0.3 ........ ...... .__...._ ......_....._....................---...- .............. U Q 0.25 0 o . w 0.15 U _...... ........ ......... ...... z 0.1 a_< a 0.05 0 1993—BILL I. II. III. OLD AND NEW IZ()N & 1AWY BASHAW 292 TERRAO • ASHLAND.OREGON 975n (593192-3515 January 13 , 994JAN 14 !Q94 D i Dear Mayor Golden : L ! !L?i Thank you for the excellent information sheet regarding issues to be solved in water and sewer rate adjustments , and the opportunity to comment on the material . My comments are attached . Very truly iy�rs , Rc�y Bas Yia w--- ALL : U Cl v C{ The thing that will jump out at most water users who read ? your report is an apparent gross imbalance in rates shown in your preferred alternative ( "Alt II" ). for water service. A residential customer who uses over 1000 cf .pays $1. 53 per cf , but a commercial• customer who is using up to 50,000 cf . pays only, ,$1:21. per. cf A residential customerIwho- uses over 2500 cf pays' $1.94 per cf, but a commercial. ..'customer"who .uses from .50,001 cf. to - innity .p'ays only $1 25 per cf fi f Onthe° face ofit, this makes Alternative II looklike a case of resident al}us.ers subsidi:z ng commercial users, and also a rate incentive";for highwolume• use. Most pf. us know that it is. not'Yi Es mple, as; that We 'realize that the :residential customer-', Sunless discouraged, is more .likely (than the-' customer) •'to` use water that has been expensively purified (and perhaps even fluoridated) to water the lawn, ,.wash the car-,,`.,flush the toilet and- take showers; and so shouid ,be discouraged `from• non-essential uses by rates ,that .cl#b sharply where use exceeds the actual -pure - witer needs of .the 'home: That's Iair. And from, that same ,f point -bL view; %t'hA=commercial user is not perceived to have as,"much opportunity to control :water use. But it is ,still, an unexplained subsidy. Water itself costs nothing (even thaV.which, we "buy" from TID) . What costs money is transporting, storing, treating and distributing the water. If. there is no water, no amount of money can bring it into existence. If there is plenty of water, there �.�,. is no way to put -it to urban use without paying for the construction and .operation of-.treatment and distribution„ facilities .that:are large• enough to meet the -demand. These ' days most everyone- knows these; things. ? The needfof`particular customers to use large quantities of water ( in terms of 50.,000 cf, for,_example) , disproportionately increases cost ". because pipes and other P stuff have .td, be. sized to -handle_ the larger volume; and, at the same time, commercial operations require a high proportion of treated., pure water, as compared with residential users. Thus, ' the commercial user generally, drives up the need for demand` capacity and treatment at ; least as much,;as the residential user. So, why•not, at least, take the. position that water service incurs the same expense `no matter what the customer' uses whet water tifor : ,and 1 ( apply one.!, f thOther, alternat+iv�e'Arate s tructures,?y This would give commercia'1,;users an incentive1 to save`on``non a w barn ..,.ra , , a, essential use, or to�Pass;it on, and would show 'more equity. r elf. . it may be vth8•t tahis would-- ould not wor ,becauseacommerci.al qq high,vo,Tume user couldn"ot; ive with $i 941per `cf , The, user `. l lrar yT ri!•. A n'r 1 1 ti t- may lose essential profitygiargin, or would° have to pass :the increased cost to customers (generally tourists and those locals who eat out a lot ) . It may well be that this is a reason for the rate differential that is proposed, and it may be that protecting the business health of the community is an adequate public purpose. Maybe there are even other reasons. In fact, I am ready to accept that there are other i reasons . . The whole point of this letter is that the reasons should have been. set out for the public reading the information. sheet. The council will make its decision and residents will live with it; but it is ,a good idea ,give the '� - residential users a convincing reason. foi differential treatment favoring commercial users. Adam Smith (the 18th Century one) said that- an economic system will work only if j it is required to favor ,the consumer •rather than the- .i <; producer. Of course, that was a -simpler time, and where. was it written that we have to pay any attention to him? fi , i ' i O 1994 4 iYlcu��� �e,IdW JAN 1 F G.�jC u2 l ry) alq(q C�ar'vrn:vJL: (Z.t I/ Fj C.;c„nc�k rn,f_`l c G-'p h'on �j:iZ LUCC�-P� �L,IL�C:9U0.{7-e�'L ck,-to-,u, VL nctZ�' jC"-'i C.L'nl.,'.i✓1 (..:'fLC �t��:: /�.(: in-C":k. Ci..f- L._'�i.l-E � / 1 i ry:G�t .FCe:L4� -100 ✓J f- ^r No6ez<«„ JAN 14 1994 ,63a -6Peerimeodows (W„y _1 -,_J cll5�lagd, C)4e9aq 97520 � ��� #A ,•+of AS/pi`°••, memaranAnm .�*IGO January 14, 1994 Q. Honorable Mayor and City Council Aram: Rhonda Moore, Executive Secretary p�lIQ�ECt: Continuation of public hearing on appeal at 635 Thornton Way FYI: It was decided at the 1/4/94 meeting that the packet infonnafion on the above item would not be distnbuted when the appeal was continued to the 1/18/94 meeting. The information you received in the 1/4/94 peclot would be kept and referenced at the continuation hearing. �'�.'•s wow .0�-.9r" '�o o-aA. C�.cv..yc� l HOWSER & MUNSELL PROFESSIONAL CORPORATION ATTORNEYS AT LAW THOMAS C HOWSER 607 SISKIYOU BOULEVARD POST OFFICE BOX 640 GLENN H. MUNSELL p ASHLAND. OREGON 87520 JUDITH H. UHERSELAU♦ MICHAEL H. WELLS* ��^ — 15031 402-1511 15031 482-2621 SCOTT A NORRIS FAX 15031 7735325 ALSO AONITTEO IN CALIFORNIA OF COUNSEL RICHARD C. COTTLE January 14, 1994 /and. Council reet on 97520 : In Re Maralee Sullivan, Appellant Ashland Planniag. Action 93-128 Our File No. 9357 Dear City Councilmembers: Enclosed herein you will please find a copy of the Appellant's Supplemental Hearing Brief which is being submitted for your review in advance of the hearing scheduled 'for Tuesday, January 18, 1994 , at the hour of 7 : 30 O'clock P .M. Sincerely, HOWSER & MUNSELL, P o ssional Corporation Kathy Nee't, Legal Assistant : kn Enc. Cc: Maralee Sullivan Donald J. Johnson, O.D. JAN g i BEFORE THE ASHLAND CITY COUNCIL In Re ) Ashland Planning Action 93-128 I Maralee Sullivan, ) . . APPELLANT'S SUPPLEMENTAL Appellant. ) HEARING REPORT 1 t INTRODUCTION Appellant 's written arguments before the Planning Commission . are part of the record and are to be considered for Ashland .Planning Action 93-128. This report is- for supplemental purposes and to specifically address the Findings . Conclusions and Orders dated 10/26/93. LAND USE DECISION i The Planning Commission concluded that the Planning staff did not make a land use decision when it issued a building permit for the single family residence at 635 Thornton Way. This decision was based upon a finding that the staff did not use discretion in its determination, but had followed clear and objective standards in the issuance of the building permit . ORS 197 .015(10) (b) (B) excludes the approving of a building permit from a land use decision if the permit is approved "under clear and objective land use standards.." The current form of ORS 197 .015(10) (b) (B) was enacted in 1991; however, LOBA still inter- s prets . "issued under clear and objective land use standards same as the Court of Appeals interpreted ORS 197 .015(lp�` (b) , the ., = JAN ; g applicable law prior to 1989 , in Doughton v. Douglas County, 82 Or App 444 (1986) . See, Heceta Water- District v . Lane County, 24 LDBA r 402 ( 1993) . That interpretation is as follows: "The purpose of ORS 197 .Of5 ( 10) (b) is to make certain local government actions unreviewable. as land use de- cisions, because they are really nondiscretionary or minimally discretionary_'applications of established criteria rather than decisions over which any significant factual or legal judgment may be exercised. . If particu- lar decisions can automatically follow from the existence f: of general standards which are unaffected by factual variables, .the decisions are within, the statute's scope. " Douahton .v. Douglas County, 82 Or App 444, 449, 728 P2d 887 (1986), rev den 303 Or 74 ( 1987) (emphasis added) . Decisions which require the exercise of - legal or factual judg- ment have been held on numerous occasions by the Court of Appeals • and LDBA to be land use decisions . What the Planning staff did in issuing a building permit to Dr. Johnson clearly required the exercise of factual or legal judgment . Factual variables did affect the general standards in this decision, thereby resulting in a land use decision. The most important factual variable was the fact that the particular lot includes land both within the City and within the County. The Planning staff argues in its staff report of 10/ 12/93 that the definition of "lot" (18.08. 350) is clear and objective and applies to the whole parcel of land, wherever it lies. (See, p. 19 of record) It is interesting to note that the staff didn' t think that the definition of "lot" was so clear and objective in the first place. When the 'staff first approved the building permit, it approved it by looking on "'ii that portion of the lot lying within the City. It was only after the appellant notified the staff that she was going to appeal the approval that the staff went back and revisited the issue and then took the entire lot into considera- tion. (See, pp. 34-36 of record) The definition of "lot" (18.08 . 350[1] ) does not state that a unit of land, wherever it lies , is the "lot" that is defined in 18.08 . 350. Since the ordinance in question is a City of Ashland ordinance, it is just as likely, if not more so, that the defini- tion applies only to lots lying within the City. In any case, the staff had to make a decision based upon a factual variable, i.e. . part of the lot was in the County, that made this a land use decision. SOLAR ACCESS The staff report of January 4 , 1994, concerning this building permit (pp. 17-19 of the record) contains the staff discussion concerning the solar setback. The staff's position is that the clear and objective standard of the relevant ordinance required them to look at the northern lot line of Dr. Johnson's property in determining the solar setback. Appellant agrees that ' a northern lot line is the starting point , but the issue in this case is what northern lot line is to be used? Is it the northern lot line of Dr. Johnson'.s property lying within the City, or is it the northern lot line lying outside of the City? ,Those are factual variables, which the Planning staff had to take into consideration when de- L termining the solar setback. It is very important to remember that the northern lot line for the Planning staff when it first approved the building permit was the line between the Johnson and Sullivan property. Again, it was only after the appellant gave notice that she was going to appeal that decision that the Planning staff re- versed itself and then looked at the northern lot' line of the pro- perty lying outside the City. The Planning staff also had to have made a decision that 18. 70.010 was irrelevant. While that decision was not a stated one, it is clear that 18 . 70.010 Purposes and Intent was ignored when it decided to use the northern lot line falling in the County. Municipal Code 18. 70.010 provides that the purpose of the solar access chapter "is to provide protection of a reasonable amount of sunlight from shade from structures . . . If you take the northern lot line, as finally used by the Planning staff, and apply the solar access to that lot line, you might - as well throw the whole solar access chapter out the window. What sunlight of the Sullivans have you protected when you are looking at a line com- pletely to the north and west of them? (See, Exhibits "A" and "B" attached hereto) . Of course, you are not protecting their solar rights at all . The clear and objective standards of the solar access are to be found in all of Chapter 18. 70, not just an isolated part. i It CONCLUSION It is appellant 's position that. the Planning staff, made a land i j use decision. It is further appellant' s position that the land use fdecision to allow A building permit in this case was wrong and that the permit should be rescinded. Dated this of January, 1994. Respectfully submitted, r. HOWSER & HUNSELL, Prof onal Corporation By J dith H. Uherbelau, 0 S #82150 f Attorneys for Appellant JRR�II t i I Q>//b /TlJUS� • St 1z' City of Ashland Planning Exhibit . EMSIT S - 3 ' PA# . D.ia l0.5-9.7 Siva I` EAU Fs.` 1. ":1 ! - � t I �, �1vJ! �Y..�r e i.. .� q{ .J �.c. . 6y( �i �.>w � �r! . �* y r s�4 !� ,�li'dflT"s',��•'�.n a tJ ' %��1tr > �r r i � yrj.6 ,Y i.o i< f , i ������ !a /�'' o .; , � �� Y t. y" 1 !� ftiS�il >.y 1�., ` `� ��•• ra `��. T R� � ��� / Y -. • - � ti'i� y � � - 1F .� - ,. ,, , ;, , , . ,��` ,� \__ �^�„r � �. !� i /,c �'� !\: �-� • , �, - / f . 4� i� �°�,� E`Cg� � �,�;. r fir.`." �"- 1 �1 L-.. �� ��. i � �^ k� ,� yT r� �f ^ _ � \� y,� i �.\ ..... ti .�_ �� y . - � '` � Sloe .\^ ' '1 I .� �. of AM, emoranAum IREGOO January 14, 1994 �1 p: Honorable Mayor and Council roan John McLaughlin, Planning Direc r �lz�jQCt: PA93-094 - Outline Plan for 24-lot subdivision on Oak St. . As per the Council's direction, Staff has met with both Mr. Bayuk'and Mr. Medinger in an attempt to resolve the conflict over the street location. Staff met with each person individually, and both sides have tentatively agreed to a solution that involves some additional landscaping, etc... It is my hope that I will have a final agreement between the two parties by the evening of the Council meeting. Included in your packet are the findings adopted by the Planning Commission regarding this action. Should a final agreement be reached, I would recommend that you adopt the findings of the Planning Commission for signature by the Mayor and Recorder. i I • Notice is herebygiven thata PUBLIC HEARING on A copy of the application,all documents and evidence relied upon by the applicant the following requestwith respectto theASHLAND and applicable criteria are available for inspection atno cost and will be provided at LAND USE ORDINANCE will be held before the reasonable cost. 8 requested. 'A copy of the staff report will be available for Inspection seven days prior to the hewing and will be provided at reasonable cost ASHLAND CITYCOUNCILon the7th DAYOF if request ed. Mmateriaharoavailable attheAshlandplanningDepa rvnent,Gty DECEMBER, 1993 AT 7:30 P.M. at the Hall,20 Fast Main,Ashland,OR 97520. ASHLAND CIVIC CENTER, 1175 East Main During the PubOcHaring,the Mayor shall allow testimony from the applicant and Street, Ashland, Oregon. those In attendance concerning this request The Mayorshall have the right to limit the length of testimony and require that comments be mwkted m the applicable criteria. The ordinance criteria applicable to this application are on the reverse of this notice. Oregon law states that hliure to raise an objection concerning this application. If you have any questions or comments concerning this request,please fed free to ehher In person or by let ter,or failure to provide sufficient specificity,to afford the contact Susan Ymcs wthe Ashland Planning Department,City Hall,at 488.5305. decision maker an opportunity to respond to the issue,precludes your right of appeal to the Land We Board of Appals(I118A)on that Issue. Failure to spa* . which ordinance criterion the objection is baud on also precludes your right of - appeal to WBA on that criterion. rt –Ij — ----------------- r._.__._.n._._.=.�. �` _ , G 1 2 3 L L 1 ,I L--- W _ rr Ili _ i I 1,� Q' ' '�.,� •/ ✓r'L i . _ •CRISPiN STREET --------- J P7 ------------ F --/0---' L-----_I_ I '� I!._, j,f ' I II Ili I � i� 7 tt{� ERSON EET I � PLANNING ACTION 93-122 is a request for a Final Plan approval of a 244ot subdivision under the Performance Standards Options for the property located at 604 and 606 Oak Street (across from Poplar Place subdivision on Patterson). Comprehensive Plan Designation: Single Family Residential; Zoning: R-1-5-P; Assessor's Map #: 4CD; Tax Lots: 100 and 200. APPLICANTS Poplar Place Assn. & Rogue Valley Community Development Assn. �1 I K° r� !• •'. STR� / ��., `rte ,_.. ' ! � jj'' I_i---------1 • I €� . Li I ; r' \C a , BEFORE THE PLANNING COMMISSION August 10, 1993 IN THE MATTER OF PLANNING ACTION 193-094, 'REQUEST FOR ) OUTLINE PLAN APPROVAL OF A 24-LOT SUBDIVISION UNDER THE ) FINDINGS, PERFORMANCE STANDARDS OPTIONS TO BE LOCATED AT 604 AND ) CONCLUSIONS 606 OAK STREET (ACROSS FROM POPLAR PLACE SUBDIVISION ) AND ORDERS ON PATTERSON) . ) APPLICANT: POPLAR PLACE ASSOC. & RVCD.. ) -------------------------------------------------------- RECITALS: 1) Tax lots 100 and 200 of 391E 4CD are located at 604 and 606 Oak Street and are zoned R-1-5-P; Single Family Residential. 2) The applicant is requesting outline plan approval of a 24-lot subdivision. Site improvements are Outlined on the Outline Plan on file at the Department of Community Development. 3) The criteria for Outline Plan approval are found -in the Performance Standards Options chapter and are as follows: a) That the development meets all applicable ordinance requirements of the, City of Ashland. b) That adequate key City facilities can be provided including water, sewer, paved access to and through the development, electricity, urban storm drainage, police and fire protection and adequate transportation; and that the development will not cause a City facility to operate beyond capacity. C) That' the existing and natural features of the land; such as wetlands, floodplain corridors, ponds,. large trees, rock outcroppings, etc. , have been identified' in the plan of the development and significant features have been included in the open space, common areas,' and unbuildable areas. d) That the development of the land will not prevent adjacent land from being developed for the uses shown in the Comprehensive Plan. e) That there are adequate provisions for the maintenance of open space and common areas, if required or provided, and that if developments are done in phases that the early phases have the same or higher ratio of amenities as proposed in the entire project. f) That the proposed density meets the base and bonus density standards established under this Chapter. .4) The Planning Commission, following proper public notice, held a Public Hearing on July 13 and August 10, 1993 , at which time testimony was received and exhibits were presented. The Planning Commission approved the application subject to conditions pertaining to the appropriate development of the site. Now, therefore, The Planning Commission" of the City of Ashland finds, concludes and recommends as follows: SECTION 1. EXHIBITS For the purposes of reference to these Findings, the attached index of exhibits, data, and testimony .will be used. Staff Exhibits lettered with an "S" Proponent's Exhibits, lettered with a "P" Opponent's Exhibits, lettered with an "O" Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an "M" SECTION 2. CONCLUSORY FINDINGS 2.1 The Planning .Commission finds that it has received all information necessary to make a decision based on the Staff Report, public hearing testimony and the exhibits received. 2.2 Specifically, the Planning Commission makes the following findings with respect to the criteria for approval: a) That the development meets all applicable ordinance requirements of the City of Ashland. Written testimony has been entered into the record (Exhibit 0-1) . suggesting that the 'application fails to meet all applicable ordinance requirements. The testimony specifically states that the proposal does not comply with sections 18.80.20 B.4 & D.2, 18.80.030 A. 1. The Commission finds that the above cited sections of 18 .80 have not been violated under this proposal. The Commission interprets section. 18.80.020 B'.4 to pertain to the extension of an existing street which presently terminates at a "T" intersection with another street. The ultimate extension would then be required to be in alignment with the existing street. This is not representative of the current situation concerning Patterson Street.. The Planning Commission finds that section 18.80.020 D.2 is not applicable to this development. Specifically, the. requirement that "in no case shall a lot abut a street for a width of less than 25 feet" is found to be a lot width -standard which is not. 'applicable to developments under the Performance Standards . Options (18.88. 100) . The Planning Commission finds that the development is in conformance with the Street Standards section (18.88. 050) of the Performance Standards Options chapter.. Consequently, section 18.80. 030 A. 1 does not apply to this proposal in that the application does not involve "the creation of a street to be established by deed without full compliance with the regulations applicable to subdivisions' . The Planning Commission finds that these interpretations are consistent with the powers afforded the Commission under section 18 . 108.160. b) That adequate key City facilities can be provided including water-, sewer, paved access to and through the development, electricity, urban storm drainage, police and fire protection and adequate transportation; and that the development will not cause a City facility to operate beyond capacity. Evidence has been presented (Exhibit P-2, pages 6-10) that adequate City facilities exist to serve the proposal. C) That the ,existing and natural features of the land; such as wetlands, floodplain corridors, ponds, large trees, rock outcroppings; etc. , have been identified in the plan of the development and significant features have been included in the open space, common areas, and unbuildable areas. The Outline Plan demonstrates that Jessica Creek will be incorporated as part of the common area of the development, and will be maintained through a Homeowner's Association. Areas alongside Jessica Creek have been identified as jurisdictional wetlands on the National Wetlands Inventory. Janet Morlan of the Oregon Division of State Lands has reviewed the proposal and has concluded that the width of the common area will be sufficient to preclude disturbances within identified wetlands (Exhibit M-2) . Consequently, no state removal-fill permit has been required at this time. d) That the development of the land will not prevent adjacent land from being developed for the uses shown in the Comprehensive Plan. The Commission finds no evidence in the record which would indicate that the proposal will prevent the orderly development of adjacent property. Neighboring properties have access from Oak, Patterson and Carol Streets and have already been developed ,(see Exhibit P-4) in accordance with the Comprehehsive Plan. e) That there are adequate provisions for the maintenance of open space and common areas, if required or provided, and that if developments are done in phases that the early phases have the same or higher ratio of amenities as proposed in the entire project. Evidence in the record (Exhibit P-2, pages 11-12) indicate that all common areas will be maintained through a Homeowner's Association with initial funding obtained through a fee charged to each homeowner at the time of closing. This will be spelled out in the CC&R's for the development which will be reviewed and approved by the City as part of Final Plan approval. f) That the proposed density meets- the base and bonus density standards established under this Chapter. Evidence in the record (Exhibit P-2, page 13) demonstrates that the proposal complies with the base and bonus density standards established in chapter 18.88. 040. SECTION 3. DECISION 3 . 1 Based on the record of the Public . Hearing on this matter, the Planning Commission concludes that the proposal for a 24-lot subdivision is supported by evidence contained .in the whole record. Therefore, based on our overall conclusions, and upon the proposal being subject to each of the following conditions, we approve Planning Action 193-094. Further, if any one or more of the conditions below are found to be invalid, for any reason whatsoever, then Planning Action #93.094 is denied. The following are the conditions and they are attached to the approval: i) That all proposals of the applicant be conditions of approval unless otherwise modified here. . 2) That full engineering and construction plans for the street improvements be provided at the time of final plan approval for each phase. 3) That all requirements of the Ashland Fire Department including hydrant placement be met and addressed at the time of Final Plan approval for each phase. 4) Provide all necessary easements as required by City Departments prior to the signature of the final survey plat. 5) That the Final Plan include a planting strip/parkrow, four to five feet in width, along all street frontages between the curb and sidewalk. 6) That a public utility easement be granted along the street frontages of all lots to allow for the construction of a sidewalk. Sidewalks to be installed prior to the issuance of a certificate of occupancy for each residence. -7) That one street tree, 8' - 10' in height, be installed per 30 feet of street frontage for each lot prior to the issuance of a certificate of occupancy. 8) That a size and species specific landscaping plan for the common . open space area be. submitted at the time of Final Plan approval. 9) That the applicant enter into an agreement with the City of Ashland. which guarantees that 35 percent of the units, 8 homes, comply with the affordability standards adopted by the Ashland City Council. 10) That setbacks along the perimeter of the project site comply with the yard requirements of the R-1 Zone. 11) That the primary orientation (front of the house) of the home to be constructed on lot 14 and lot 15 be towards Oak Street. 12) That all .lots have .a private yard a minimum of 600 square feet in area with a minimum dimension of 20 feet. 13) That the Division of State Lands approve the applicant's proposal for the area surrounding the identified wetland at the northeast corner of the property. Written authorization to be provided to the City of Ashland prior to the signature of the Final survey%plat. Planning ComDis, ion Approval. Date G ROGUE VALLEY (��' 7N 155 S. Second Street • �•` P.O. Box 3275 CouncH of Governments Central Point, OR 97502 -DEG-9-w-1993.' 503-664-6674 ----------------------- December 16, 1993 The RVCOG transportation staff is sending this letter to people who are already involved in the Regional Transportation Plan. We are asking for your help in getting 1- more of the public aware of, and hopefully active in this important process. In the two months we have before the next round of public meetings, we want to get out to talk about the Plan to as many groups as we can. We are asking you to invite us to any group you may be a member of or have contact with. It can be anything: A PTA, service club, library board, planning commission or bridge club. We will even go to AA meetings if you have a friend who can get us in. We also don't have to be the main agenda item at any of these meetings. We just want to be introduced, say a few words about the Plan and perhaps preach a bit about the importance of future involvement. Transportation and related air quality concerns have become everyone's business. Please call me at the RVCOG office if you have opportunities for us to?at the word out. The numbers are: 664-6674 or 779-6785. / L/ Thank You, K;: L Jon Deason r j lJ ,v-1 � V" U , TR PRINTED ON RECYCLED PAPER. . 4 pf!A3H`'Q+ � emor � ndnm . Rrooa► , January 13, 1994 0: Honorable Mayor and City Council WYQ= Brian L. Almquist, City Adminis r 06Ubj9Ct: Reclassification of Position As you know, Personnel Director Tom Weldon has resigned effective January 15, 1994. I would like to reorganize my office and upgrade the position with a broader range of duties. The complexity and breadth of the duties of the City Administrator's office have expended over the years, and thus I am not able to spend as much time working with individual department heads as I would like. Several of them mentioned this in their recent evaluation of me. over the past several years, I have spent a considerable amount of my time keeping abreast of the many changes at BPA. There are some very significant developments oocuirmg at BPA, including tiered rates, giving BPA corporate bus, and "reinventing Bonneville°, all of which could have far-reaching financial effects on our city electric utility.For this reason,I believe it is in the City's interest that I continue to follow these issues closely, and thus it will continue to occupy a good deal of my time. Second, we need to reorganize the Personnel function to divorce labor relations entirely from personnel administration. As you know, the Personnel Director has been a member of the bargaining dam and this practice has had an adverse effect on the neutrality of the position. I believe that in the fixture, management's interests can be better served at the bargaining table by a mid-level departmental representative and a representative of the accounting staff. The primary spokesperson will continue to be the City's independent labor consultant. Third,in order to attract and retain the most qualified individual and give the position the status it deserves,we also need to establish a salary that is commensurate with the new duties of the position.The salary level for the new position,therefore, should be in the same general range as the other department heads of the City. Finally, I would like to narrow my span of control to five departments and assign the day-today general supervision of the other three departments to the Assistant City Administrator along with the personnel function and data processing. I have prepared a position description which should be adopted as an amendment to Ordinance No. 1415, the Position Classification Plan for the City of Ashland. There are also several other changes that have occurred since the last amendment to the ordinance was approved in 1990, which will also be included in the ordinance amendment. Recomrnerhdation: I would hike the Council's approval of the revised position description, which will allow me to n3 proceed with m.merht for the posthm, which could We up to 3 months. The ca&MM formally adopting the description and several other minor changes to other positions will be presented at the February 1 meeting. rrh�nnhraw,.mw - Attachment - 1 Exhibit "A" ASSISTANT CITY ADMINISTRATOR Characteristics Under the general direction of the City Administrator, is responsible for planning, organizing, and directing the personnel function; supervising such departments as the City Administrator may assign; assisting in the preparation and control of the budget; conducting operational and organizational studies; and serving as the City Administrator in his absence. Oualifications Extensive knowledge of the principles and practices of public administration and personnel management including state and federal laws regarding local government operations. Also a knowledge of research methods, statistical analysis, and methods of report presentation. Must also have the ability to analyze organizational problems; to communicate effectively orally and in writing; to establish and maintain cooperative and supportive relationships with all employees; and to prepare and complete accurate reports and documents. E_Mrience Seven ( ) years of increasing responsible experience in local government, a minimum of three (3) years of which shall have been as a City Administrator or Assistant City Administrator. Education A Master's degree in public administration from an accredited college or university. RESOLUTION NO. A RESOLUTION OF THE CITY OF ASHLAND DESIGNATING ITS REPRESENTATIVES TO THE OREGON MUNICIPAL ELECTRIC CONSERVATION AGENCY (OMECA). WHEREAS, the City of Ashland has previously approved an ordinance authorizing the City's participation in OMECA; and WHEREAS, it is necessary that the Mayor and City Council designate a representative Board Member and a member of the Technical Advisory Committee. NOW, THEREFORE, BE IT RESOLVED as follows: Section 1. City Administrator Brian Almquist is hereby designated as the City of Ashland representative to the OMECA Board. Section 2. Conservation Manager Dick Wanderscheid is hereby designated as the City of Ashland representative to the OMECA Technical Advisory Committee. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of - , 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this _ day of 1994. Catherine M. 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N ' ° . i p rou � a� ,a t,0 Cvp '�a v w > d-, n L b O O J, U ROGUE VALLEY JAN 0 31994 Council of Gove --- --- p ;t, � X06 OR BRIEFING ', o aaa�a December 28, 1993 FROM THE - "IF YOU DO AGAIN WHAT YOU JUST DID, YOU'LL GET DIRECTOR - -4 - AGAIN WHAT YOU JUST GOT." The logic of the above quote seems obvious,yet we often get caught in a rut of doing the same things while hoping for new outcomes. At the RVCOG we will be continuing to do some of _ the same_things,because we get good results! in many of the ongoing program areas we are r meeting our goals with success. Those of you who attended the goal setting session in ,..� . .'September confirmed that our programs are meeting your needs and expectations. ,_. The,Water Resources Program will,be one of the programs undergoing thorough re-examination over the.next few months. Many new challenges have come to light in the area of water r arra _ resources:, And yet, we continue to try to do everything in the water program without additional staffing. ;An interm steeringgcoinnuttee will help to evaluate and prioritize our efforts in the water ieources areas.. a'•� n•,�� '�`,: i " -��,.,� ., m other,kreas where;we wdl r r. . � .. ` � _ •. tt41 be. again what we just did, the Board has reviewed goals _ - foi'me'arid'the organization in three key areas. My efforts in the next year wi!l focus on .financial stability, organizational readiness, and regional responsiveness. You will learn more _ - about these specific goals and related activities actions in these goals areas in the upcoming 'months. 'I expect, if we take new actions, we may come up with some exciting new results. .. ,. Sincerely, Mary DeIrMare-Schaefer Executive Director n t � l a - - t DEPARTMENT OF The DEQ Total Maximum Daily Loadings (TMDL)committee has more deadlines for ENVIRONMENTAL QUALITY addressing non-point pollution, including: completing storm and sanitary sewer mapping, (DEQ) TMDL PROCESS implementing public awareness and monitoring plans, and inspecting/correcting other non-point CONTINUES ... problems. RVCOG has inventoried progress and has asked committee members to update us • with their most recent efforts. This information will be forwarded to DEQ by the end of December. RVCOG PARTICIPATES IN RVCOG's Water Resources Coordinator has attended meetings locally and in Portland to PL566 PROGRAM ... cooperate with the Soil Conservation Service's PL566 program. This program could spend $5 million to plan and implement projects addressing agricultural practices of irrigation, watershed protection, and water quality within the Bear Creek basin. RVCOG PROVIDES SERVICE TO RVCOG developed an estimate of how the Grants Pass Irrigation District(GPID) could conduct --GRANTS PASS,IRRIGATION a telephone.survey of its patrons for the same cost as a bulk mailing. The survey would permit DISTRICT(GPID) ..:'" GPID to sample patrons' opinions about Savage Rapids Dam and other issues. ',•"r;•"RVCOG WATER PROGRAM The Water Resources Coordinator met with the Oregon State University Rangeland Department Iz.: ,EXAMINES GEOGRAPHIC, to discuss mutual interests. Professor Doug Johnson and grad student Mac Beringer have INFORMATION SYSTEM(PIS). ; "established perennial grass plots and are studying them using a Geographic Information System : K t="'•"WITH':OREGON.STATE - ' �(GIS�package. The water program_ was able to obtain Medford data. Discussions included , q' ,,,J?ZIAiIVERSII'Y(OSU)AND other areas of cooperation and the opportunity to meet the new Watershed Health range and ' +% OTHERS. ? �. f,�, k• ,-' - riparian core team member, Ray Jaindl=..and others. j!;` „ �•• _�- `ir �! �c; (� r.. rThe Water Resources Coordinator-also me[with,the Rogue River,National Forest GIS department[o see their system and.what opportunities exist to cooperate_. The forest has a b,4 'scannerrwhtch th have offered to RVCOG have access to. e+ . L.. - The RVCOG;Water Resources Coordutatorparticipated with the Department of Environmental z „,,�+ENVIR.ONMENTAL'QUALrI'Y. Quality.(DEQ)and'statiS Water Resources Depamnem to interview,their representative on the - "'''p.`�'�`(DEQ)$HHtFS WATERSBED -'; Watershed.'Healtti Field Team.:,Martha(Marty)Mitchell was chosen to fill this position Ms _ n;'HEALTH TEAM:MEMBER. Mitchell was pre_viously a consultan[;and conies with a great deal of experience working on riparian improvement projects. WATEBCOORDINATOR The Water Resources Coordinator was asked to present to an SOSC class addressing land use r ; 3 xT,:- PRESENTS TO - . issues in southern Oregon. Ile class, Southem Oregon Leaming in Retirement, was informed ,+s_' SOUTHERN OREGON STATE " on many of the local water issues and ways our communities are trying to deal.with the <' COLLEGE(SOSC)CLASS... problems:- - x 5", JACKSON SOIL&WATER. Kristin McLaughlin, RVCOG's Water Resources Assistant,has finished developing a plan to �:''�'"�.•CONSERVATION DISTRICT examine airphotos of the agriculture zone within Bear Creek. This inventory of the physical STREAMWALK condition thecreeks will be used to identify high priority areas to perform on-the-ground ",CONTINUES...' ' streamwalks'A'pilot ies[stream-walk'will also be completed to compare with the projections, as well'is`comparisons to a previous walk completed in 1956. _ :COMMISSIONERS,MEET TO The state has asked that the local area form a single watershed council to address watershed - DISCUSS FORMING A ROGUE -'health in'the Rogue Basin/south coast area. The existing Water Resources Council met and •' WATERSHED COUNCIL... - , . decided to consider three councils-a Coos council, Curry council and a Rogue Basin council._ On January 4th, 1.4 p.m., in the Grants Pass City Council Chambers the commissioners from . the three Rogue Basin counties.will mat to deliberate this proposal and their role in this i process. RVCOG has been assisting in organizing this effort. TYLER.CREEK PROBLEM The RVCOG has coordinated with the Bureau of Reclamation(BOR)and the irrigation districts MOVING TO r to resolve the Tyler Creek problem., BOR,ender Brian Person has and,continues to work to :; .RESOLUTLON fi s_d x ft' %��rectify the.ylerCrcek eroaon problem..`Steps,are being taken to stabilize the;worst areas and k' c'; s f v to plan forcommued improvements `RVCOGrappreclates the opponuntty to cooperate and, 1 work with,the BOR to develop!soluttons ., � .t,; 1 _'- r .� " 9 -• r kat"' M".� c DEPARTMENT OF'•' a C, Water Coordinator attended at meeting to discuss rhea request for establishing an' n ENVDtONMENTALlQUAIJTY r Insutam watu right The request rs"sopen for piitiii comment: Commenu will be evaluated b (DEQ)HOLDS_htliETtING OIV the state vihur resources departmett and if approved would be held by thbin m public trust. � ' .' BUREAU OF RECLAMATION The Bureau of Reclamation(BOR)has extended an existing contract with RVCOG to assist in EXTENDS CONTRACT... funding local water projects within the Bear Creek basin. The RVCOG will administer those ' local BOR projects. ;COMMUNITY FORUM ON On Monday,January 24, 1994, an open meeting will be held at the Grants Pass Senior Services ADULT DAY CARE IN Office to look at the issue of day care for seniors in Josephine County. The agenda will JOSEPHINE COUNTY ... include the discussion of need, appropriate models for care and the formation of a task force to develop a formal needs assessment and tq:research funding possibilities. The meeting will take place from 10:00-11:30 a.m. All interested persons are invited to attend. °-SENIOR AND DISABLED The state Senior and Disabled Services Division(SDSD) will be involved in a strategic planning SERVICES-STRATEGIC process over the next nine months. Don Bruland, Director of our Senior and Disabled Services ':PLAN... program,will represent Area Agencies on Aging on the eight member Strategic Planning Steering Committee. The Committee will begin the process by reviewing the political, social and economic trends related to adults with disabilities, seniors and long term care issues at the state, national and international levels. In order to gather information on the needs and expectations of customers and stakeholders throughout the state, seven to ten focus group and town hall meetings will be held throughout the state. The Committee will combine the information on trends,needs and expectations together with information on the internal capacities of our current system and develop.key findings. These key findings will form the basis for the vision and plan which will be developed. ...:IN-HOME SERVICES. ^: RVCOG Senior and Disabled Service staff and Advisory Council Members are exploring PLANNING'... options for providing In-home care within Jackson and Josephine Counties:. Currently we . .x provide tare to seniors served under our Oregon Project Indepeadence-Piogram through a ' b contract with Kimberly Home Care...Seniors receiving is home tare user our Medicaid program 4 provided services either throughbur Kimberly-contract or through the Chem L ', ''t :'+ a3 ' Enployed Provider'(CEP)program. In the CEP:program in-home providers, are employed by 4 j r ,z.K the client.and paid by the state directly ;TlteSenior and Disabdrty Service Advisory Coun d >,�i rIirwffi tie malong'recommendations to the RVCOG'BoarC concemmg whetfier.ive`should develop ? y + + ,`.a Cli efit EmOIWW Provider program for OPI,clients They will also be making' `,,v s�p,l" 4 _ rewmmanons to the Board on :"amount of UPI funds that should be set'aside for:the CEP ,- m 'ttj ^rTr progmmaand for Day Care Smce our Contma,mdi ICmberly ends the next June,we will need m mock [shag level decsionstsoon m order to sate a'reipiest fouan[home services Y4 < yet 1p t';A. Y � S,[$r. c, •vj. ._:i'� e +i rt s r?:, IN$OME CARE :� " , ,'S Berta Varbte-Senior&Disabled Services Planner/Contracts Manager, is researching other service options W be funded with Oregoni Pieject Independence(OPI)dollars. Currently.we are using OPI along with Title XDt Medicaid funds to pay for connect in-home services. Our 'contract for in-home services is ending neiu June. Before'we go out for another contract for ^' ) in-home services, we are researching whether we could use OPI for,other services such as dieot m loyed provider and adult day care. The client-employed provider program is also an in-home service program where the client hires;supervises and fires the providers. Day care provides social and other services to a client outside the home. We are already paying for client-employed provider services with Medicaid. No funding has been set aside for adult day . care. Berta is asking the questions: 1)What is the proper mix of contract provider services versus client-employed provider services? 2)Is adult day rare a'service we want to fund? 3)Shall we redistribute OPI funds to Include client-employed provider services and adult day care subsidies? Each of the questions has many ratnifitations..Berta has been tasking informational ' k presemations to the Advisory Colmcils statidmg'committees theRVCOG staff and 1tVCOG ,.-. •„} ,' +y,, ,*s1 � -Board,oo.lnereace awareness so ttiatwe can assist m the decidons ttgariling which services to zr" {= a »•. t flmd mti weal is the;epproprlate ialir of set vices; Our goal;is to have:ihe RVCOG Board[[take .. the final derision at the Jawary Board'meetiiig s ' W- _ i a` }.�. „ � 1 �',atit ri. a °� :� 4 yr 5 r ;.;� � ..• - � - t'..;:ASHLAND VIEW > ° Ashland View Manor now has 15 residents with traumatic bra[igryries(1'BIs) These are �.. �' a ro petsois who have been trloceted from Oregon jute Hospital and Damarch Ths project F s r* ; Y rs..�mC +���.y ti rs -0 .h. r•p v J e4w ffo rt of thnr,{M dod Disabdfty Si ervices offceIackson County Mental n ' ,w which b a 000rdmd �'�,x✓fi�j�+qyS +,'` s �• �.l �* ,� ' ;' r , �u �� ro r (;. '�1 � � 1?It�:� Health, and Ashland View Manor, is demonstrating how teamwork can make a significant - difference. It provides a safe alternative to the state hospitals and a lower cost to the taxpayers. It,also provides an opportunity for individuals with TBI to live in the community. The project's first graduate is reentering the community to live independently this week and several other residents are slated to begin classes at Rogue Community College this spring. ROGUE VALLEY Recent legislation indicates a need for expanding the Metropolitan Planning Organization REGIONAL TRANSPORTATION (WO)boundary to include the entire Air quality maintenance area(AQMA). The WO would PLAN ... then include all of the cities within the Bear Creek Valley;Ashland,Talent, Phoenix, Jacksonville, Medford,Central Point and Eagle Point, along with the unincorporated areas in between. Currently the boundary includes only the cities of Phoenix, Central Point and Medford and the unincorporated area including White City. The Rogue Valley Urban Area Traitsponation Plan is progressing with the next round of public meetings scheduled in February to dtseu3s the 'no-build or no-construction' scenarios(what happens if.there are no orfew improvements tollie'transportation system, but population and=_ employment growth planed m local.comprehrnstve land use plans continues to occ ul The no bmltViiocanst one `acenanita'will`tncltide two distuict vtaIoas of the traasporttation ' systems in the urban area One tvtll,include'dikiliptions and maps of die vehicle traffic inrthe� x� + year 2015hthat assumes a continuation of existing levels of ado lose by households ,1ha second '! t 1w!etvision.wffl present;tbe!ted=Uons,ia,UWM if each household drove just two mdes,less each"day F (vehicle macs traveled(VMT)reduction) How would your fitmily reduce then wtomobde travel? Sow would ttieae chaaggJ'8ffect your faddy? Dates and ttttiestfor these Feti�aazy 1l' meetings will be enaoancodstiomy h,. .. �.+. ^. GRANTS PASS URBAN AREA' 4 ,r y 3 �rAB contracts have Gem exaarted and the project is fortnally rmderway Lnmal mixings rwnh i'rtfi TRANSPORTATION PLAN the connsultant�Otegoa Deparhneat of Transportation Cr '.of Grams pass'and Josephmo 4a rt e . , r d Coutuy ete�very eacoaiagiu6 The Plan's aggressive schedule promises an updatedmauer } ,„ ' ' � ,� ' }3�aanspottanoa plan foi'the Grains Pass Urban Area m Jtnte"1995' q s",, r rt{,.. �•�xo y S,-! ROGUE VALLEY MOBILITY ; k°After seveial delays;the Rogue Valley Mobility`.Project(RVMP)u uiow;acheduled:for full PROJECT operation.on,Marc6.1>f 1994 'equipment will.begin arrivhig in IamuarY,and'Fary sriea ' (consulting firm)personnel will be here for an intensive week of training in February. A one-call information and reservation system will be established with computerized vehicle scheduling and dispatching.for participating providers and agencies. AB provider and consumer ageacies,will be etectionically linked[o the,RVMP system through computer networks.atid modems. The fare media will also be electronic-magnetic stripe cards will replace ash, tickets and coupons: The RVMP system will electronically process all financial transactions. Jn-addtiori the Head Start Program will receive an automated trip routing and scheduling_' r: system for four of is centers. This system will print out a route schedule for each bus along with a map of the'Youte with die location of each rider on the route., Changes an be made daily as ridership fluctuates TRANSPORTATION AND The Oregon Department of Transportation(ODOT)and the Department of Land Conservation GROWTH MANAGEMENT and Development(DLC m D)have joined together to offer an extensive competitive grant -GRANT OPPORTUNITIES . . . program..RVCOG hosted a meeting on December 1, 1993 with representatives from ODOT and DLCD to acquaint local jurisdictions with the various portions of the Programs. .Gary . Shaffs attentive and aggressive pursuit of equitable funding for the WO resulted in an additional$29,000 king allocated to the Medford MPO for one of the gram classifications.'. Staff is working with our member agencies to develop appropriate projects.,- Projects include plapaing tbebetierii ce .:bilce and pedestrian facilities, revising ordinances to comply,with new state traaaportatiim planing odes. Staff has had excellent rtsp'onse from our.member ° . Jurisdiaioits { . S.. �.w !� y JY_) �y < k � SOUTHERN OREGON COUNCH The Southern Oregon CotmcB of Mayors(SOCOIvi)luu changed the—me from FotmatYoa of a''4 OF MAYORS(SOCO1[O WATER L�Watera'Distnct'a Water"AWmce',to avoid oration of tlxlr hueotiu their water r+` any misiitterp ._ 'Jt "ALLIANCE°UPDATE »ssessmmt program SO OM is;`uueaesied.in purmun a sohtdon oo,fltmte:aater,availa63llty h ta, i and ttadg'for the Soathetn Otegoa region As exptessly'ataad d_#gg their November y i ` 'r mettitog this eroded Isnmt intended to duphdtaa or supersede tlu efforts undertake by others> t« tl ? is mead to-enhance thnte efforis for the egthe region There appears to be support in , yWashiaBto D(I W fimocisUYaassjst a pBot piojea for a ngiopml„af,I.oi�t:and thug ptdposal may y' an e>ted>�,to tli.'Clean©✓ateC•At rAmmdments. ,r.+yw is sltlw ims.AagreS4 y c kJ�,x A� winds down for the year. RVCOG will continue minimal efforts in assisting the SOCOM in facilitating their efforts to define and fund the Water Alliance program. TRANSPORTATION The Transportation Department under Gary Shiff,''has reorganized into a binary management DEPARTMENT system. Project tasking and management activities will be handled by Paula Brown. System REORGANIZES ... development and implementation activities will be handled by Arnold Waters. Jon Deason has Laken on added responsibilities by.becoming the'Special Projects Coordinator and, as such, will be managing the Rogue Valley Mobility;Project and have the lead on all of the community involvement portions of the various transportation projects. Reassignment of these functions will allow the department to focus on product and timing, yet allow Gary to focus on overall program management and direction. Early successes are encouraging. ' JACKSONVILLE With the majority of the data collection complete and being inventoried and placed in electronic T_RANSPORTATION PLAN ... format, RVCOG stands ready to provide the necessary analysis of the product; where is the congestion and what routes are being taken through town. This is a major step in the - 'Jacksonville Transportation planning. °JACKSON/JOSEPHINE The Consensus View for transportation improvements has been approved by JJTC. The letter r« ;.TRANSPORTATION . , provides specific.project recommendations to the Oregon.Transportation Commission for ` -•�CONffff E(JJTC) .�c inclusion in the 1995-1998 State Transportation�Improvemem Program(STIP). The letter is ,. °. CONSENSUS LETTER - ° currently being considered for adoption by each JJTC jurisdiction, and will be forwarded to the State early next.year._As of December 15th;Grants Pass,Talent, Phoenix, Medford and • V RVCOG had formally adopted the letter. { . AROUND THE "Eagle REGION investigating contract annexation.,r' :moving ahead with revenue bonds for watei system improvements, still looking for City Administrator ` Y - i+ r s. 1A - �-`' � � }` k io-A developing nature vailswith ass'istance:from some.Sth&6th graders The students have tiuhated the donation of i p smf twosrta to the City for vature areas The City only paid closuig i;osrs on the real estate donations:i a .-' �;� A*^ 5'� .' TOlOd' '�'•"t< Z;.�.: r c. ,�r.4'w :r --'opened new Walmart store's • •,� 'ur'�`,x. ti "' -new housing'proJects going'in 92,homes and 301 unit senior.apartments - °'i' + new medical clime underway in cooperation with'Ashland Community Hospital - - >, 1 --blue ribbon committegwill reviewthe issue of building a new city hall - -stgdymg water rate structure based odconservation measures by Misers- -_ 'Soll Corsei'tnlfon Servicesi _� " . -.have been working with RC&D projects and nonpoint pollution sources on Bear Creek -working on updating their comprehensive plan - street.problems; funds gone .. Bear Owk valley Smdtmy ArClsordy addressing growth and expansion - moving toward settlement of long time differences with Central Point - 'Grards Foss: -'improving city/citizen communication and information working on plans for a sports park and connecting parks with pathways Plroer+ic �,'ju$t brought.planning fees in line with other cities in the valley, - - ='Ipwerid the business,license fee to encourage home occupations _ Co ,f�hlw t?t0 > t rState ballot measure coming up will impact setting fees we should examine getting information out on this issue s t yinglto get approval for capitaPtmprovement projects to be oo the ballot this spring { ai < /mgfCalley7hmaportall y has stgned contract for,natural,gas fueling stauon recetved'unexpect�'$120r000 giazit which will`pay'localrmatch portion'for natural gasl a1A+. i r.<T;i[i�' s Y 7 o y busses schedtiled to amve this summer , �„a,� k � ,� '.I CY Yt C' {r• � 1)Y F tom,. Yk ti t - vS ) i a kF•,.y .A' �4j1 " - *�{ it l �+'� 'i v 2a I !I x �.'' d r a } S q. � �,����f � � i Y x5 '�• i �' *u^ a••�!`fBRL`BRIGFD&C 931: �t t i BWe Falls: - have changed charter to be able to bottle and sell water-could quadruple city's income - new building located for forest service Jackon Cowzory, ground water ordinance almost finished -requires property to haVe tests and have water on it before building permit will be issued - - April will be Children's Month- if anyone has ideas for activities to honor children, contact Patty Bussey at Job Council, 776-5100 - RVCOG facilitated Strategic Planning Committee which made recommendations to the county commissioners RVCOG BOARD -appointed interim Steering Committee to advise Water Resources Program ACTIONS -authorized staff to contract for Household travel Behavior Survey DECEMBER -appointed Linda Casey to RVCOG Budget Committee 1993 ... -established a Local Government Management Advisory Committee as an official RVCOG committee authorized staff to work with ACCESS Loaves&Fishes to pursue development of a mealsite at White City - 1 Elementary School -authorized a one-year extension of the nutrition contract -.authorized expansion of the Family Caring Network service delivery into Douglas, Coos, and Curry Counties r \ -approved the Jackson-Josephine County Transportation Committee's Consensus Letter, ,- :� , A. ' t - s .•. a r .� � r :` +.�d x�' f ti.ds..� ' .t r' ' � .xpe n a+� ii,� 1,: r.� y ° .'.yam VFS4 y y;. ¢ '� �,C y-' N. r Y � � 1� �'•x � 'A ��dh�' , ;.+ ' 4t US.PfiSTAGE * ` From. DEC 39 93 Vii* ROGUE VALLEY COUNCIL OF GOVERNMENTS ` r —{''--=- P. O. BOX 3275 '- _ ^° t ��r 22029 0 Ar CENTRAL POINT,OR 97502 ,,. TO: Brian Almquist City Administrator .. 20 E Main St Ashland OR 97520 f' 7[ .+ C � 7 f 9 � , 4�. ♦ ��� r .t, r s t• 9t,, .,a r t �4 ( m j , `"�f �N4y Memorandum 0RE00t� . " 3 January 1994 r,7f Everett Swain, Roger Balbo, Dennis Ernst, Ray Smith, and Roxann Swain 1tl Q: rum: James H. Olson, Assistant City Engineer\ �J�piQl�: Appreciation of Safety Record During the 22 years that I have been with the City Engineering Division, there have been only 2 instances of workman's compensation filings --neither of which involved a lost time injury. This excellent record is a result of the care and consideration that each of you exert while on the job. As a small token of my.appreciation for a job well done, please accept this mug as a "thank you" and as a reminder to "think 'safe.and work safe". Oftentimes, especially in public services, "thank yous" are few and far between. The nature of engineering work does not lend itself to a very high degree of prominence, and in fact, we are much more accustomed to hearing complaints and problems than compliments. I I would like to take this opportunity to express my thanks for all the hard work, dedication and extra-efforts that each of you have displayed last year. With the work load that is already looming before us it appears that the same hectic pace will be with us still. Best wishes for the upcoming year. JHO:rs\m.&. cc: Steve Hall Brian Almquist lI