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HomeMy WebLinkAbout1994-0315 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the speaker Request form located near the entrance to the Council Chambers. The Chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. ky AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL March 15, 1994 I. PLEDGE OF ALLEGIANCE: 7 : 30 P.M. , Civic Center Council Chambers II. ROLL CALL III. APPROVAL OF MINUTES: Regular Meeting of March 1, 1994. IV. SPECIAL PRESENTATIONS AND AWARDS: MriSD \ 1. Resolution Commending Officer Janet Bailey's Selection as \` DARE Officer of the Year for the State of Oregon. V. CONSENT AGENDA: 1. Minutes of boards, commissions and committees. 2 . Monthly departmental reports - February, 1994. 3 . City Administrator's monthly report. J4 . Liquor license application for Five Rivers Restaurant, 139 E. Main Street (full license) . 5. Authorization for Mayor and Recorder to sign termination of storm drain easement in Terrace Pines Subdivision. 6. Memo from Building Official concerning earthquake preparedness. 7 . Snow report from Public Works Director. VI . PUBLIC HEARINGS: 1. Proposed formation of a Local Improvement District to provide utility undergrounding, street lights and street trees on the east side of Oak Street for Lithia Way to "A" Street and along the block bounded by Oak, "B" and Pioneer Streets. VII . PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per speaker and 15 minutes total) . VIII. UNFINISHED BUSINESS: 1. Report from Director of Public Works and Finance Director on alternative methods of bonding improvements to Water e�L/-/d Filtration Plant. IX. NEW AND MISCELLANEOUS BUSINESS: 1. Memo from Director of Public Works concerning request by Airport Commission for approval of amendment to the General Aviation Minimum Standards for the Ashland Municipal Airport. X. ORDINANCES, RESOLUTIONS AND CONTRACTS: a 1. First reading by title only of "An Ordinance amending the / local improvements and special assessments chapter of the Municipal Code to revise process when estimated assessment is increased, or when project exceeds estimated cost, by more than ten percent. " �2. Reading by title only of "A Resolution authorizing and ordering local improvements for utility undergrounding, el street lights and street trees for property located on the 9 i east side by Oak Street from Lithia Way to "A" Street and along the block bounded by Oak, "B" and Pioneer Streets. " �3. Reading by title only of "A Resolution authorizing and ordering local improvements for sanitary sewers from property located in the area of North Mountain Avenue, north of Bear Creek. " /4. Reading by title only of "A Resolution of the City of �2eo p Ashland setting land use and land division plat check fees and other related fees pursuant to the Ashland Municipal Code and repealing resolutions 92-08 and 88-48 . " XI. OTHER BUSINESS FROM COUNCIL MEMBERS XII . ADJOURNMENT 1 MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL March 1, 1994 CALLED TO ORDER Meeting was called to order by Mayor Catherine M. Golden at 7 : 30 p.m. in the Council Chambers. Councillors Laws, Reid, Hauck, Acklin, Winthrop and Arnold were present. APPROVAL OF MINUTES Minutes of the February 15, 1994 meeting were approved as presented. SPECIAL PRESENTATIONS AND AWARDS: Mayor Golden read the proclamation for "Women's History Month" . CONSENT AGENDA 1. Minutes of boards, commissions and committees. 2. Monthly departmental reports - January, 1994. 3 . Approval of street cut request - 851 Oak Knoll Drive. 4 . Letter from Southern Pacific Railroad concerning sale of Siskiyou railway line. 5. Schedule for filling vacancies on City boards, commissions and committees. Councillors Hauck/Winthrop m/s approval of consent agenda items. PUBLIC FORUM Business from the audience not included on the agenda (limited to 3 minutes per speaker and 15 minutes total) . None. NEW AND MISCELLANEOUS BUSINESS 1. Election of Parks & Recreation Commission member for portion of term expiring December 31, 1994. Councillors Laws/Hauck m/s approve appointment of Robert Malone. Voice vote all AYES. 2. Request from Kiwanis Club for waiver of banner fee for annual Easter breakfast at SOSC. Councillors Arnold/Hauck m/s reject request of Kiwanis Club for waiver of banner fee. Roll call vote: Councillors Laws, Reid NO; Hauck, Acklin, Winthrop, Arnold YES. 3 . . Memo from Public Works Director relative to filter plant bond issue. Director of Public Works Steve Hall reviewed advertisement and informational paper that will be published to inform public of filter plant bond issue. Hall requested item be continued to (r.Minu1 13-1-94.min-page 1) Councillors Winthrop/Arnold m/s continue to March 15 meeting and a public notice will be placed. Roll call vote: Councillors Laws, .Reid, Hauck, Acklin, Winthrop, Arnold YES. 5. Reading by title only of a Resolution to the City of Sarlat, France. Councillors Arnold/Laws m/s adoption of Resolution 94-12. Roll call.: Councillors Laws, Reid, Hauck, Acklin, Winthrop, Arnold YES. OTHER BUSINESS FROM COUNCIL MEMBERS 1. Councillor Reid asked staff to provide improved signage along TID ditch. Public Works Director Hall advised Council TID did not want any signage that would encourage public usage. 2. Councillor. Reid noted she had seen two Charter buses parking along Highway 99/East Main Street (along Plaza islands) to unload passengers. This created an unsafe situation for oncoming traffic and pedestrians. Councillor Arnold commented that there was inadequate loading/unloading space for all the buses that come to town. 3. Councillor Winthrop advised Council he was leaving town for awhile. He would be representing City of Ashland at visit in Sarlat, France. Councillor Winthrop also advised Council he had recently been elected President of Rogue Valley Council of Governments. ADJOURNMENT Meeting was adjourned at 8: 30pm. 1 (r.Minutn\3-1-94.min-page 3) ro o 1 -u f Rf vrn� 4 P pb ! 1' f r r f ✓r /w �}am �w A'1 7 }S`� 40 1 N nlr 4M 1 ^`n/r l0 1 n 1 I•pl ro 1'�i v/ �ro +1 r nl/ r r a� � V � ��H�� V � ycl�\ V �'a- Vr� V / �Y, c� � V—J ��� V " •�•' a �":-�; - �/ �� �/� A , � u�iy/ \�� 1:. �iac�� �\\-.°r•1 :,�'e<y/(��•e iAr:�'y! RESOLUTION NO. 94- ; y (; A RESOLUTION OF THE CITY OF ASHLAND zd CONGRATULATING OFFICER JANET BAILEY UPON HER SELECTION AS r DARE OFFICER OF THE YEAR FOR THE STATE OF OREGON. WHEREAS, OFFICER BAILEY TOOK THE INITIATIVE TO SOLICIT SUPPORT FOR THE INTRODUCTION OF iay A DARE PROGRAM WITHIN OUR LOCAL SCHOOL DISTRICT AND, IN PREPARATION FOR DOING SO, VISITED SEVERAL DARE PROGRAMS WITHIN OREGON AND CALIFORNIA TO OBTAIN FIRST-HAND KNOWLEDGE OF THE PROGRAM; AND �'�.` WHEREAS, OFFICER BAILEY SUCCESSFULLY COMPLETED THE DARE TRAINING PROGRAM AND, IN ��r ._ M TURN WITH THE COOPERATION OF THE ASHLAND SCHOOL DISTRICT, IMPLEMENTED A •'^�} l PILOT PROGRAM IN FOUR ELEMENTARY SCHOOL FIFTH GRADE CLASSES; AND WHEREAS, THE PILOT PROGRAM WAS SO SUCCESSFUL THAT IT IS NOW BEING PROVIDED TO ALL z"" FIFTH GRADES WITHIN THE ASHLAND SCHOOL DISTRICT AND A SIMILAR PROGRAM WILL I=� !u•;a< ' 'fnl;''• BEGIN IN THE SPRING IN THE ASHLAND MIDDLE SCHOOL' AND •a . ..I !Mfll WHEREAS, OFFICER BAILEY, BEING A CREATIVE PERSON, MADE MANY OF HER OWN VISUAL AIDS AND POSTERS, SOLICITED PUBLIC SUPPORT IN FUNDING THE PROGRAM AND USED HER `•'' ' Illll,r. ' 1j"••.:r j MUSICAL TALENT BY INCLUDING SONGS AS PART OF HER PRESENTATION' AND '�(^•§s' r.A u . ,-f WHEREAS, OFFICER BAILEY, ACCORDING TO THE ASHLAND POLICE DEPARTMENT, HAS °LITERALLY `GONE BEYOND THE CALL OF DUTY' BY DONATING MANY OF HER OWN HOURS, HAS x ' I SERVED AS A ONE-ON-ONE COUNSELOR WITH INDIVIDUAL YOUTH WHO DO NOT HAVE •�"�`' k �; CLOSE FAMILY RELATIONSHIPS, HAS TURNED SKEPTICS INTO SUPPORTERS, AND HER ENTHUSIASM HAS NEVER WANED THROUGH THE TRYING TIMES OF CREATING A NEW ' PROGRAM'; AND �rFeEa= WHEREAS, A PROGRAM'S SUCCESS IS OFTEN TOTALLY DEPENDENT UPON THE SKILLS AND '.~ S ; COMMITMENT OF THE PERSON ASSIGNED TO THE PROJECT, AND OFFICER BAILEY'S �• •`_a1 ;. ! EVALUATIONS BY TEACHERS HAVE CONSISTENTLY BEEN 9 TO 10 ON A 10-POINT SCALE; g5p! AND iIllfl WHEREAS, IN RECOGNITION FOR HER DEDICATION AND HARD WORK, OFFICER BAILEY WAS RECOGNIZED BY HER PEERS BY BEING SELECTED THE DARE OFFICER OF THE YEAR FOR THE STATE OF OREGON AT THE DARE CONFERENCE HELD IN BEND, OREGON ON FEBRUARY 26, 1994. I a,,j, .j I.tcrfT fII I NOW, THEREFORE, I, CATHERINE M. GOLDEN, MAYOR OF THE CITY OF ASHLAND, WISH TO Y:4°'yj• COMMEND OFFICER BAILEY FOR HER EXCELLENT WORK AND CONGRATULATE HER ON THIS PRESTIGIOUS I'„T•e"`:=?e°?.I AWARD. IF2 'I ' DATED THIS 16TH DAY OF MARCH, 1994. • ?�,��: V t ' �.NAN E. FRANKLIN, RECORDER CATHERINE M. GOLDEN, MAYOR is illl)i ! '• yl l- a 41� i / l� i t / \ ' ..J I \ t �' a / e, , '\ <a \t cfi �. A \J l ri4. A ✓.r _ \ /1 t:4 /� ✓4 r L P J mh.. F. f.r , ...'"- 1 /..:.Yr 1. ) ....:.. : J..:. .`.':a[ :.' .l•'.: ASHLAND POLICE DEPARTMENT MONTHLY REPORT February, 1994 Winter is slowly coming Mayor, City Council, to a halt. Signs of spring and their peers by are showing up presentation of everywhere. The flowers awards. are blooming, the butterflies are out, the DISPATCHER pF O O days are getting longer, TIE lE4R and spring fever is on the way! What a wonderful place to be....in our beautiful town TARRY MYERS has of Ashland. been with the Ashland Police Department In looking over the monthly since August 1989 as a Clerk/Dispatcher. She statistics Pail I offenses (major works primarily the night shift (graveyard) and crimes and thefts) were down handles much of the training of new 2.2%for the month of dispatchers. February. This decrease is due to a noticable decline in reports of vehicle RESERVE OFFICER OFTHE YhAR: thefts (9 to 3) accompanied by a drop in residential burglaries and in non residential BILL. CURRIER has been a Reserve Officer burglaries. An overall decrease of-7% is with Ashland for 3 years. Prior to coining to noted in Parts I and II crime statistics. Ashland he was a full time officer with Canyonville PD. The area of 'property crimes"reflects the decrease in Forgery,Stolen Property, Credit EMPLQkzEE OF M : YEAR;; Card Fraud, and Stolen Property.Arrests for Drug violations are up with four reported in BARB HANSSON has been and employee January '94 (14 this year to date) as with the Ashland Police Department since compared to 7 reported in the same two April, 1981. She was a clerk/Dispatcher until month period of 1993. There has also been air November, 1992 when she took an increase in arrest of DUII's (+35.7%). administrative position within the department. Barb donates her tune to educating the public o EMPLOYEE RECOGNITION: on 9-1-1 by speaking to organizations on this During the month of February the following topic. people were recognized before the 1 pFF1B' OFHJ" YI AR; INVESTIGATIONS: BOBBY SMI77I has been with an Officer Detective Lynn Parlette with the Ashland Police Department since made 3 arrests on the June 1980. He worked as a parking control theft of bicycles. Two of officer before being hired as a police officer. the bicycles were his community involvement is extensive, recovered. Possibly, working with local youth in the Ashland due to the above arrests, the bicycle theft rate Explorer Post as an advisor. dropped dramatically for the month of February compared to January. February was o TRAINING: The Department a busy month for Lynn. He completed 2 Fleport received a total of 233 hours of background investigations for the Reserves and Carl training for the month of February continued to follow up on leads for the Ed and some of the highlights were: Krahel homicide case. In spite of his busy /1-* y schedule he still finds time to assist Patrol o Sergeant Lisa Brooks attended with occasional foot pursuits and case a basic two week management investigations as well as make warrant arrests. class presented by BPSST. Rich Walsh completed his investigation on the o Officers Bobby Smith and Loren armed robbery that occurred at Video Stop. Deffenbaugh attended a two day class on The suspect was identified but we are unable survival Spanish. This class teaches officers to make a solid case at this time. He spent specific questions to ask to traffic violators one week with the major assault death and suspects involved in crimes. investigation team looking into a stabbing death in Medford. With intense concentration o Chief Keith Woodley presented the first of and staff hours, he has been investigating an two sessions on INCIDENT embezzlement that occurred at a local MANAGEMENT SYSTEM. This class business. provides for a standard management system when dealing with emergencies. COMMUNICATIONS:Januciry Stpltsttes Calls For Service 578 o Katie and Gary Denton from Grants Pass Medical Runs 43 presented a four hour Emergency Medical Fire Runs 20 Dispatch Course for 25 members of the ALS Runs 47 Department. This class recertified our Auto Aid 1 employees for giving pre-arrival instructions over the phone during a medical emergency. Phone Statistics o Officer Buddy Grove presented a firearms Day Shift 758 course. 12 officers and 4 reserves attended Swing Shift 1052 the course shoot. Graveyard 524 Front Desk 2908 911 Calls 445 Total Calls 5687 2 During the month of February Gail Rosenberg Among other presentations, Officer Bailey met attended Telecommunications School for two with the Lady Masons and gave a program on weeks in Monmouth, Oregon. fraud and scam awareness. Our 9-1-1 Telecommunicators have been Saving the best news for last.. Officer Bailey emersed in a recertification program for the was awarded Oregon D.A.R.E. Officer of the past year. This intensive training program is YearM She has worked so hard! nearing completion bringing our Communicators into compliance well above CONGRATULATIONS JANET.i!!!! the minimum State mandated guidelines. EXPLORERS .......that's ii No report submitted. ..........all RESERVES: ..........folkis!! No report submitted. CRIME PREVENTION: Editor: Kelly Haptonstall Asst. Editor: Barb Hansson 90 February was a huge month for the D.A.R.E program. The second term of D.A.R.E. was started at Walker, Helman, and, for the first time, Briscoe Schools. Eight fifth grade classes are CQYreGtir!n TheYt' w2te 38 {rCtnClaltSftt GCtseS participating, expanding into a reported m January o '94 tat 33 a91i te..ar three-day program. last mo!xth's ttewsfetter {Sorry !} Officer Bailey attended an annual Oregon D.A.R.E. Officer's training conference in Bend, where she received training and orientation on the updated fifth grade core curriculum for the next year. O b T Officer Bailey was a guest as the first-ever D.A.R.E. class culmination for the City of Medford. We welcome the Medford School District to our D.A.R.E.family! 3 ASHLAND POLICE DEPARTMENT PLCIOOIR CREATED: CONSOLIDATED INCIDENT REPORT 3/02/94 13:0109 FEBRUARY 1994 CLASSIFICATION REPORTED OFFENSES f CASES CLEARED * CLEARENCE RATES t { NO. OF ARREST CHARGES f OF OFFENSES ACTUAL ACTUAL ACTUAL % CHANGE THIS THIS LAST YEAR TO THIS THIS LAST THIS THIS LAST THIS MONTH YEAR TO DATE MONTH YTD YTD DATE MONTH YTD YTD MONTH YTD YTD JUV ADULT TOTAL JUV ADULT PART I CRIMINAL HOMICIDE MURDER i - 100.0 % MANSLAUGHTER PAPE 1 - 100.0 % ROBBERY 1 3 - 66.7 X 3 100.0% AGGRAVATED ASLT 2 2 100.0% 3 BURGLARY 3 RESIDENCE 4 9 12 25.0 % 1 3 11.IX 25.0% NON-RESIDENCE 1 5 9 - 44.5 X 1 1!.1% LARCENY/THEFT 4 9 13 12 25 SHOPLIFTING 3 16 15 + 6.7 X 5 1! 13 62.5% 68.8% 36.7% THEFT FROM MV 7 24 19 + 26.3 % ! 4.2% MV FARTS-ACCESS 2 l! 8 + 37.5 % 1 2 9.1% 25.0% BICYCLE THEFT 4 21 8 t 162.5 50.OX 9.5% THEFT FROM BLDG 9 16 14 + 14.3 X 2 3 1 22.2% 18.8% 7.1% OTHER THEFTS 6 21 35 40.0 % 1 7 1 16.7% 33.3% 2.9% MOTOR VEH THEFT 1 3 9 - 66.7 X 2 22.2% ARSON 1 3 1 + 200.0 % 1 1 100.0% 33.3% 1 1 1 1 PART I TOTAL 43 132 135 - 2.2 X 11 29 26 25.6% 22.0% 19.3% 5 9 14 13 32 PART II SIMPLE ASSAULTS 6 14 11 + 27.3 X 4 9 6 66.7% 64.3% 54.5% 1 4 5 1 13 FORGE COUNTERFEIT 3 4 9 - 55.6 % I 1 1 33.3X 25.0% 11.1% 1 1 1 FRAUD 1 1 2 CHECKS 12 20 15 + 33.3 X 4 26.7% CREDIT CARDS 3 - t00.0 % 3 100.0% OTHER FRAUD 4 8 9 - I1.1 % 1 1 12.5% 11.1% EMBEZZLEMENT 1 I 1 I 1 00.0% 100.0% 1 1 1 STOLEN PROPERTY 1 1 5 - 80.0 % 1 1 1 100.0% 100.0% 20.0% 2 2 6 VANDALISM 34 75 72 + 4.2 X 5 17 5 14.71A 22.7% 6.9% 3 2 5 23 9 WEAPONS OFFENSES 3 2 + 50.0 X 3 1 100.0% 50.0% 1 2 PROSTITUTION SEX CRIMES 2 7 4 + 75.0 X 3 75.0% NARCOTIC/DRUGS 4 14 7 + 100.0 X 4 14 6 100.0% 100.0% 85.7% 5 5 3 39 GAMBLING OFF AGNST FAMILY 2 - 10010 % DRIV UNDER INFLNC 9 19 14 + 35.7 % 9 18 13 100.0% 94.7% 92.9% 9 9 18 LIQUOR LAWS 6 9 19 52.6 X 6 8 17 100.0% 88.9% 89.5% 2 16 18 12 19 DISORDER CONDUCT 10 20 27 25.9 X 2 5 10.0% 18.5% 4 4 21 KIDNAP TRESPASS 10 26 21 + 23.8 % 4 8 2 40.0% 30.8% 9.5% 5 5 3 12 ESCAPE ALL OTHER 40 79 69 + 14.5 X 15 25 10 37.5% 31.6% 14.5% 8 11 19 9 18 THREATS 1 I I 1 CURFEW/LOITERING 2 5 4 + 25.0 % 1 2 4 50.0% 40.0% 100.0% 5 5 21 RUNAWAY JUV 3 3 15 80.0 X t 1 1 33.3% 33.3% 6.7% 1 1 1 PART 11 TOTAL 147 309 309 52 111 83 35.4% 35.9% 26.9% 2! 61 82 75 161 PART I E PART 11 190 441 444 7 X 63 140 109 33.2% 31.7% 24.5% 26 70 96 88 133 ASHLAND POLICE DEPARTMENT PLCIOOIR CREATED: CONSOLIDATED INCIDENT REPORT 3102194 13:01:09 FEBRUARY 1994 CLASSIFICATION { REPORTED OFFENSES f CASES CLEARED + + CLEARENCE RATES f + NO. OF ARREST CHARGES } OF OFFENSES ACTUAL ACTUAL ACTUAL X CHANGE THIS THIS LAST YEAR TO THIS THIS LAST THIS THIS LAST THIS MONTH YEAR TO DATE MONTH YTD YTD DATE MONTH YTD YTD MONTH YTD YTD JUV ADULT TOTAL JOY ADULT PART III TRAFFIC CRIME HIT 6 RUN 5 17 !9 - 10.5 X 2 5 3 40.04 29.4% 15.8% 1 1 3 RECKLESS DRIV 1 - 100.0 % ! 100.0% 1 ELUDING DR. WHILE SUS? 3 - 100.0 % 3 100.0% 2 2 2 FT DISP DRY LIC TRAFF ACC.-FATAL TRAFF ACC.-INJURY 6 11 7 + 57.1 % 1 14.3% TRAFF ACC-PRP DAM 13 27 40 - 32.5 X FISH 3 GAME MARINE VIOLATIONS ILLEGAL ALIEN CUSTODY 1 100.0 % WARRANTS 5 7 9 2212 % 5 7 9 100.0% 100.0% 10010% 6 6 9 MV P.ECVRD-OTHER I 1 1 100.0% PROP P,ECVRD-OTHER ! 2 5010 % t 50.0% FUGITIVES 13 23 10 + 130.0 X 12 22 10 92.3% 95.7% 100.0% 3 17 20 5 27 MISSING PERSONS 1 1 1 SUDDEN DEATH/BODY 1 1 3 - 66.7 X SUICIDE-ATMPT 1 2 - 50.0 % OTHER ACCIDENTS ANIMAL PROBLEMS 30 52 60 - 1313 % PROPERTY L'F/C 22 54 62 - 12.9 % ABANDONED AUTO 16 40 41 - 2.4 % LOCATE ONLY AUTO IMPOUND AUTO 2 - 100.0 % ASSIST. RENDERED 72 !60 129 + 24.0 X 1 8% DOMESTIC PROBLEMS 3 7 22 - 68.2 % INSECURE PREMISES 5 !0 11 9.1 % SUSP PER/CIRC 38 73 84 13.1 % FUBCIC SAFETY 5 15 8 + 87.5 % DISTURBANCE/NDISE 47 94 67 + 40.3 4 SICK CARED FOR 12 32 36 - 11.1 X 1 2.SX MARINE ACTIVITIES TRAFFIC/ROADS 25 55 87 - 36.8 X CIVIL COMPLAINTS b 14 4 + 250.0 % 1 1 16.7% 7.1% YEN DISPOSITION ALARMS SOUNDING CONFIRMED I I FALSE 20 36 41 - 12.2 % ACCIDENTAL 2 2 FAULTY I 1 OTHER SUBPOENAS ASSLT AG OFFICERS 1 I ! 1 100.0% 100.0% OTHER NISC 6 18 20 - 10.0 % 1 5.0% PART III TOTAL 354 755 775 - 2.6 % 21 36 32 5.94 4.6% 4.11 3 26 29 5 42 GRAND TOTAL 544 1196 1217 - 1.9 X 84 176 141 15.4% 14.7% 11.6% 29 96 125 73 235 �OFASO, a flAEmorttnAum �4F00 March 10, 1994 1llII. Mayor and City Council rum. Steven M. Hall, Director of Public Works A:x V& Monthly Reports Enclosed are the monthly reports for the Public Works department for the month of February, 1994 . (c:\pwkmtpt mm) Enclosures ENGINEERING DIVISION MONTHLY REPORT FOR: FEBRUARY 1994 1. Issued 11 Street Excavation Permits. 2. Issued 5 miscellaneous construction permits. 3. Issued 2 address change or assignment forms. 4. Responded to 8 Certificate of Occupancy reviews. ` 5. Completed 9 pre-applications for planning actions. 6. Completed 5 "One-Stop" permit forms. 7. Performed field and office checks on 5 partition plats. 8. Performed the following work on the Airport Improvement Project: a. acquired data and material specifications. b. continued work on topography survey. C. began mapping and designing facilities. 9. Reviewed cost of service study performed by contract and made recommendations to the council. el 10. Attended Roads and Streets conference at Oregon State University. 11. Prepared a report to council for a request for sewer service to property outside the city limits. 12. Attended local Emergency Action Plan Committee meetings. 13. Operated traffic counters at several locations. ' 14. Met with property owner regarding the acquisition of a right-of-way extension on Westwood Street. 15. Review plans for the proposed Struve Subdivision. 16. Conducted research on the right-of-way of Ditch Road. Prepared map of deeded right-of-way and prepared report on same. 17. Continued digitizing tax lot maps into the computer. 18. Performed the following work on the Mountain Avenue Sewer L.I.D.: a. completed specifications and contract documents JHO:n\stsirtptAb na(mmt.urr Engineering Division Monthly Report for February Page 2 b. acquired final easement for sewer construction. 19. Received petitions calling for the vacation of a portion of Clarke Avenue. Verified name on petition and checked areas. Prepared a report and forwarded to city department heads. 20. Researched Tolman Creek improvement petition status. 21. Performed the following work on the Clear Creek Subdivision Improvement Project: a. inspected work performed by contractors. b. processed progress payment no. 7. 22. Conducted a deflection check at Hosler Dam following aftershocks of the Klamath earthquake. 23. Continued design and plan preparation for the Railroad Village subdivision Improvement Project. 24. Totalled results of petition and letter sent concerning the improvement of Walnut Street. 25. Prepared a report to council regarding a request for a termination of a storm drain easement in Terrace Pines Subdivision. 26. Began work of applying for a public street crossing for Normal Avenue. 27. Performed the following work on the Odor Control Facility: a. awarded contract to low bidder. b. held pre-construction conference. C. met with engineer and contractor to discuss cost saving options. d. . issued notice to proceed 28. Worked with contract surveyor on the BPA substation survey. 29. Continued design of slide gate at the water filtration plant. 30. Began design of water settling ponds at the water filtration plant. 1H0:rs\stslriptreb i sWnwnt.mer City of Ashland Street Division r February 1994 Report fj SWEEPER : 'wept 397 miles of streets. Collected 155 yards of debris. Responded to 62 utility location requests. Contir-lUed granite pit project: readied the area for Hydro-Mulching . Installed 3 water bars at the granite pit using bales of straw to preven further erosion . Completed Hitt Rd . project: used approximately 130 yards of 3/4 minus and 20 yards of shale rock for road shoulder repair and drainage. Patched pot-holes and sunken services.. Graded several streets and alleys. Entire crew spent all day with "CHEC" consultant on asphalt evaluation . Hauled a total of 500 yards of old asphalt from our re-cycle yard on Glenview Dr. to Hardesty' s on lower Oak St. for crushing. Hooked up plows and sanders; plowed and sanded for several days. Removed snow euipment from all but 2 units. STORM DRAINS: Flushed and/or rodded several storm drain systems. Cleaned out catch basins. Cleaned off catch basin grates. Henry St. storm drain project: currently waiting for 39 ft. of pipe to complete this major project. Began major storm drain replacement project on 8th Street from A St. to E. Main St. . Project includes: Replacing 1 ,085 ft. of rusted out 18 in . steel pipe with 18 in . PVC pipe, installing 5 manholes, 12 catch basins, mar4 ing the street for locates and pot-holing (exposing ) all utilities. H! Ltled a load of old steel pipe from 8th St. to Sesslers in White City to br, r-re-cyr_led . Repaired a curb inlet catch basin lid on Hersey at Helman . Installed an 8 in . cross-over storm drain on 5th at A St. .Also readied areas on either corner for a catch basin and a Handi-Cap ramp. Repaired a cai.ch basin lid on Normal at Siskiyou. Airport : hegan drainage project: pulling ditches, flushing lines and . acing lines to where they enter the creek for testing . - r`.�egan major storm drain repair on the east side of Mountain Ave. below Siskiyor_r Blvd. . ` SIGNS: 7. 7 _=d a 25mph on the east side of Wightman at Lee St. . W,,_,:ight Limit sign and post from Oak St. . Repaired street sign at Chestnut and Catalina. Removed Recycle signs from each gate at the Recycle Center on Water- St. due to mis-spelling and sent them back to the Vender for correction . Replaced 20 MPH SCHOOL sign on the west side of Walker above E. Main . Replaced the street sign on Fremont at Sherwood. Y.M.C.A. Way: Installed 2 new posts with No Parking signs and changcd. other No Parking signs as necessary. _ Replaced sign post on 3rd at E. Main . Installed "COMMERCIAL BUS PARKING, ONLY" signs on So. Pioneer, No. Pionee and on the north side of Lithia Way east of No. Pioneer on Feb. 28. . Installed 4-Hour parking limit signs in the parking lots on 2nd. St. , Hargadine, Lithia Way across from Copeland , and at Lithia Way end No. Pioneer" on Feb. 28. . MISC. . Picked Lip a dead possum on Walker at Woodland . Picked up trash on No. Mountain out by the freeway. Re--installed a fence and dressed up a drive-way on Henry St . due to storm drain construction . Pai.rited curb yellow in front of a fire hydrant on Scenic Dr. norm of Maple St. . Removed the tail gates from 2 - 10, yard dump trucks and hauled 12 large boulders from .upper Granite St. to Ashland St. at Morton and placed them for a barricade. Put tail gates back on trucks. Picked up 8 lighted barricades from Ashland Rental for 8th St. . 'leaned up b St. yard and the tool storage area at the service center. Delivered a loader bucket of granite to P.D. for the Electric Dept. . Painted curb yellow by the fire hydrant on Y.M.C.A. Way. Cleaned up facilities and equipment on a weekly basis. Helped in shop when needed. Held monthly safety meeting . t City of Ashland Fleet Maintenance February 1994 Report , mechanics completed work on 93 "work orders on varioustypes 'of City equipment and vehicles. With the new numbering system in effect, work orders will no longer be reported on an individual department or division basis. The emergency generators at City Hall and the Civic Center were manually tested on a weekly basis. T and M certificates issued for the Month: O l WATER QUALITY MONTHLY REPORT FEBRUARY, 1994 Water: Repaired 2 leaks in City owned water mains. Repaired 10 leaks in customer service and or meters. Repaired 4 Lithia leaks. Changed out 11 3/4" and 1 1-1/2" water meters. Lowered one meter and meter box due to possible freezing. Installed 15 new water meters with hand valves. Installed 3 customer hand valves. Repaired 2 fire hydrants Installed one 1-1/2" and one 2" water service. Pulled motor and pump at Hillview pump station. Raised 5 valve boots under blacktop. Poured 5 sections of sidewalk. Installed 850' of 8" water main, chlorinated the main and started the mainline tie-ins and also started changing over water services. Sewer: Installed 1 new 4" sewer lateral. Repaired 2 sewer services. Made 3 main line sewer repairs. Responded to 6 service calls. Replaced 2 4" sewer laterals. Jet rodded 19, 828' of City sewer mains using 17 , 500 gallons of water. Mechanical rodded 540' of City sewer mains. Miscellaneous: There were 56 requests for Utility locate calls. There was 58. 016 million gallons of water treated at the Mater Treatment Plant and 49. 37 million gallons of water treated at the Waste Water Treatment Plant. Used 125 yards of 3/4" minus rock at various jobsites. CITY OF ASHLAND I T Y HALL ASHLAND,OREGON 97520 telephone(code 503)492-3211 TO: Honorable Mayor and City Council FROM: Al Williams, Director of .Electric Utilities SUBJECT: Electric Department Activities for February, 1994 ° THE FOLLOWING IS A CONDENSED REPORT OF THE ELECTRICAL DEPARTMENT ACTIVITIES FOR FEBRUARY, 1994. INSTALLED 10 NEW UNDERGROUND SERVICES AND 2 ALTERED SERVICES. 13 NEW RESIDENTIAL METERS WERE INSTALLED AND 3 NEW COMMERCIAL METERS WERE INSTALLED. INSTALLED 1530 FEET OF CONDUIT AND 7060 FEET OF CONDUCTOR. RESPONDED TO 77 REQUESTS FOR CABLE LOCATES. HAD 245 CONNECT ORDERS AND 135 DISCONNECTS FOR A TOTAL OF 380. THERE WERE 506 DELINQUENT ACCOUNT NOTICES WORKED AND 75 DELINQUENT ACCOUNTS WERE DISCONNECTED. THREE 457 POLES AND THREE 35' POLES WERE CHANGED OUT IN CONJUNCTION WITH OUR POLE REPLACEMENT PROGRAM. NO POLES WERE INSTALLED UNDER NEW CONSTRUCTION. NO NEW STREET LIGHTS WERE ADDED TO THE SYSTEM, 9 STREET LIGHTS WERE REPAIRED. EMPLOYEES ATTENDED MONTHLY SAFETY MEETING AND NEW MEDIC FIRST AID CARDS WERE ISSUED TO EMPLOYEES. MONTHLY EMF READINGS WERE TAKEN. r CITY OF ASHLAND PARKS AND RECREATION COMMISSION REGULAR MEETING MINUTES January 31, 1994 Chair Adams called the meeting to order at 7:00 p.m. at 340 S. Pioneer Street. ATTENDANCE: Present: Pat Adams, AI Alsing, Laurie MacGraw, Teri Coppedge, Ken Mickelsen. Commissioner Reynolds arrived late. Absent: None s I. ADDITIONS OR DELETIONS TO THE AGENDA None II. APPROVAL OF MINUTES A. Regular Meeting - December 13, 1993 Commissioner Coppedge approved the minutes of the December 13, 1993 Regular Meeting as written. Commissioner Alsing seconded. The vote was: 5 yes - 0 no B. Special Meeting- lanuary 18. 1994 Commissioner Reynolds made a motion to approve the minutes of the Special Meeting of January 18, 1994 as written. Commissioner Alsing seconded. The vote was: 3 yes - 2 abstain (Coppedge, MacGraw) III. BILLS AND FINANCES A. Approval of previous month's disbursements Commissioner Alsing made a motion to approve the previous month's disbursements as indicated by Payables checks #8702 through #8821 in the amount of $60,173.97 and Payroll checks #6881 through #6929 in the amount of $34,328.67. Commissioner Reynolds seconded. The vote was: 5 yes - 0 no IV. AUDIENCE PARTICIPATION ON THE AGENDA A. Youth Activities Committee regarding serial levy Bill Cobb (1440 Fielder Street) spoke to the Commission on behalf of the Ashland Youth Activities Committee requesting the Commission's support for placing a three-year serial levy on the May 1994 ballot.: The purpose of the levy would be to stabilize funding for those youth recreational activities which have been previously provided by the Ashland School District but which would be greatly reduced or eliminated due to restrictions of Ballot Measure 5. Mr. Cobb outlined the wide variety of activities which the levy would help support. He indicated that the Ashland School Board had endorsed the plan. Regular Meeting- January 31, 1994 Page 2 Ashland Parks and Recreation Commission Ashland Youth Activities Committee- continued Alan DeBoer, member of the Ashland School Board, spoke to the Commission indicating that for fiscal year 1994-95 the board anticipates that the district will be facing about a $900,000 short-fall. He said that when looking to make up that deficit by cutting sports and extra- curricular activities it was discovered that those activities are those which help keep many underprivileged children in school. He said that the proposed serial levy would give the school district two to three years of breathing room for the state to come up with an adequate funding source for schools. He said that Ballot Measure 5 was meant to decrease state funding, not to Fiurt schools. Herbert Cole (685 Cherry Lane) indicated that he would like to speak on the topic as "devil's advocate". He said that he did not believe that it was appropriate for the Commission to get involved with school funding and that it should "stick to its own stuff." He said that he felt that this coalition between the city and schools was going against the spirit of the law. Katharine Danner (Ashland) said that she was surprised at this sudden concept for funding for schools, why not other recreation funding for teens and seniors. She said that she was not speaking in opposition to this particular levy but felt that there is a much broader need in the community for expanded funding for recreation. She wanted to know what other things would be covered other than school programs. Commissioner Adams said that it was her understanding that the items which this proposed levy would cover would be those activities which 'are not part of the school's curricular package and that by freeing up school monies for these extra-curricular activities, the schools will have more money available for educational purposes. She said that if the levy succeeds that the proposal includes about $18,000 for general recreation funds as well as those funds to support school related activities. Commissioner Alsing inquired as to how this levy differs from the previous levy voted on last May. Mr. Cobb responded that funds for library services have been deleted and all extra- curricular services are included. He said that in his opinion the Booster Club has been able to save some sports and the foundation has saved debate but-that private donations will not be able to keep the programs going indefinitely. In reviewing the agreement drafted by the City Attorney, Commissioner Reynolds asked that it be worded in such a manner as not to discourage those groups such as the Ashland Booster Club and the foundation from continuing to generate monies for the schools and their activities. This levy would not solve the budgeting problem for the schools. He also indicated that he wanted to respond to Mr. Cole's comments referring to the old proverb that "it takes a whole village to raise`a child." He said that he felt that this levy was being offered in the spirit of cooperation whereby all elements of the community could work together for the betterment of,its young people. He also indicated that it would not be the first inter- governmental agreement between the parks and schools referring to community usage of school property for programs and the development of community/school park sites. Regular Meeting - January 31, 1994 Page 3 Ashland Parks and Recreation Commission Ashland Youth Activities Committee-continued In response to a question by Commission Adams as to what percentage of the school population participated in extra-curricular activities, Mr. Nagel, Athletic Director, indicated that at the Middle School 58% of the students participate in athletics, at the High School 46% participate in athletics and at both the Middle School and High School 60 - 70% participate in the overall extracurricular program. He also indicated that statistics show that those students who participate in extracurricular activities are much more likely to stay in school. Mr. Nagel also indicated that in looking at the shortfall for the district, if there is not some relief, that the schools will be left with a bare bones budget offering only the educational programs mandated by the state. Not only the athletic programs would go but all other activities such as music, art, and debate which are not mandated by the state. - MOTION. After some further discussion and suggestions to the City.Attorney about the wording of the ballot measure and intergovernmental agreement, Commissioner Reynolds made a motion to recommend to the City Council that it pass a resolution calling for a special election on May 17, 1994 referring the levy to the voters. Commissioner Coppedge seconded. The vote was: 5 yes - 0 no B. Linda Chesney - creekside interpretive area Linda Chesney was present in the audience to request the Commission's support for proceeding with the concept of placing an educational interpretive display on the non- commercial side of the Guanajuato area in Lithia Park. Ms. Chesney proposed a 3-sided kiosk which would be permanently installed near a small picnic area where steelhead and resident rainbow trout are readily observed. The purpose of the display would be to educate the public about the history and ecology of the creek, stream care, and the life cycle of steelhead. MOTION After some discussion, Commissioner Reynolds made a motion authorizing the placement of a creekside interpretive kiosk in the Calle Guanajuato area of Lithia Park along the guidelines presented and for park staff to work with Ms. Chesney on the design and placement of the kiosk offering staff assistance where appropriate. Commissioner MacGraw seconded. The vote was: 5 yes - 0 no C. Don Greene - request to vacate right of way on Clark Avenue Don Greene of Greenwood Homes made a presentation to the Commission outlining his request to vacate right of way on Clark Avenue across from Garden Way Park. Mr. Greene described the apartment complex which he is proposing to construct on property behind the new Bento Express on Siskiyou Boulevard. Mr. Green was seeking Commission approval as a property owner located within the 200' radius required for such an action. He explained that this portion of Clark Street has an exceptionally wide right of way, and, if the portion under consideration were abandoned, it would still leave the 46 foot right of way which is typical for the City of Ashland. As part of the process Mr. Greene is asking that the City rezone the property from commercial to multi-family housing. MOTION Commissioner Alsing made a motion to recommend to the City Council that it approve the vacation of right of way on Clark Avenue as described in the documentation presented by Mr. Greene. Commissioner Reynolds seconded. The vote was: 5 yes - 0 no Regular Meeting- January 31, 1994 Page 4 Ashland Parks and Recreation Commission V. AUDIENCE PARTICIPATION NOT ON THE AGENDA A. Tom Foster Tom Foster, a volunteer for the Pacific N.W. Museum of Natural History who gives park walks in Lithia Park during the summer months, inquired as to when the Perozzi Fountain repair would be complete. Director Mickelsen reported that the repairs would most likely not be completed until the end of summer. The department has been in touch with Jeff Bernard, the sculptor who worked on the original restoration, who has been in touch with the marble suppliers in Italy. It appears difficult to rush the system in Italy. A suggestion was made by Mr. Foster that a substitute could be made to improve the ' appearance of the fountain until the proper repairs could be made. Commissioners felt that this was a good idea and requested that staff look into the possibility. VI. OLD BUSINESS None VII. NEW BUSINESS A. Election of 1994 officers MOTION Commissioner Coppedge nominated Al Alsing for Chair of the Commission for 1994. Commissioner Adams seconded. By unanimous vote, Commissioner Alsing was elected Chair for 1994. MOTION Commissioner Alsing nominated Teri Coppedge as Vice-Chair of the Commission for 1994. Commissioner MacGraw seconded. By unanimous vote, Commissioner Coppedge was elected Vice-Chair. MOTION Commissioner Alsing made nominated Patricia Adams as Finance Officer for the Commission for 1994. Commissioner Reynolds seconded. By unanimous vote, Commissioner Adams was elected Finance Officer. B. Advertise for bids - bridge construction Director Mickelsen requested authorization from the Commission to advertise for construction bids for the new bridges in upper Lithia.Park related to the trail to the Reservoir Area as a Tayler Project for 1994. He indicated that the Tayler Board liked the project and approved of the department developing bids and specifications for the bridges so that an accurate estimate of the full cost of the project could be known. MOTION Commissioner Adams made a motion approving advertising for bids for design and construction of the bridges. Commissioner Reynolds seconded. The vote was: 5 yes - 0 no Regular Meeting -January 31, 1994 Page 5 Ashland Parks and Recreation Commission C. Review &approve 1994-95 department budget Commissioners reviewed budget worksheets developed from previous,Budget Study Sessions. .•MOTION Commissioner Reynolds made a motion to approve the Recreation Serial Levy budget as presented. Commissioner Adams seconded. The vote was:' 5 yes - 0 no MOTION - The Commission addressed the other funds related to the department budget for 1994-95 particularly focusing on Capital Improvements for the year. Following the discussion, Commissioner Adams made a motion to adopt the 1994-95 budgets for the Parks and Recreation Fund, the Park Trust Fund, and the Park Capital Improvement Fund = as discussed. Commissioner MacGraw seconded. The vote was: 5 yes - 0 no VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT A. Youth Roller Hockey Director Mickelsen reported that Larry Rutman, organizer for the Youth Roller Hockey program, had contacted the department indicating that he would need an additional $500 to offer another 8 week session which would begin the end of February. Director Mickelsen reported that the additional $500 would be available from the Recreation Division budget if the'Commission chose to allocate the funds in this manner. In discussion Commissioners spoke of continuing support for the program and for Mr. Rutman's efforts but questioned whether or not the program could survive financially on an ongoing basis. Commissioner Adams said that she would have no opposition to contributing an additional $500 to the program for this year but felt that the Commission would need some kind of financial statement from Mr. Rutman once this additional 8 week program were completed. She indicated that she felt.that the Commission would need to determine whether or not its limited funds for recreational support were best being spent on this program based on the numbers of participants in the program and on whether or not it could survive financially considering the Commission's limited dollars for support. MOTION Commissioner MacGraw made a motion to approve an additional $500 allocation from the Recreation Division budget for rental of the Armory for the Youth Roller Hockey program with the stipulation that Mr. Rutman provide the Commission with a financial statement for the program this year and a projection future,needs and resources for the program if it were to continue. Commissioner Reynolds seconded. The vote was: 5 yes - 0 no B. Inc uiry from Ashland Family YMCA on possibility of covering Meyer Pool Director Mickelsen reported that he is serving on the YMCA's committee examining the feasibility of adding a pool facility onto the existing YMCA building. He said that during discussion a sub-committee had been formed to explore the possibility of covering the Meyer Pool for year-round use. The concept would be to make an existing resource available to the Regular Meeting-January 31, 1994 Page 6 Ashland Parks and Recreation Commission Inc uiry from YMCA - continued community on a year-round basis without having to construct a whole new facility. The sub- committee asked Mr. Mickelsen to inquire of the Commission whether or not it would be willing to discuss the concept. After brief discussion, the Commission indicated that it would be willing to keep an open mind to the possibility of covering the Meyer Pool for year-round use. IX. ITEMS FROM COMMISSIONERS Commissioner Reynolds reported that the Recreation Sub-Committee of the Forestry Commission has been pursuing flagging of a proposed trail system across the Siskiyou Mountain Park site. Commissioner Alsing expressed a hearty thank-you to Commissioner Adams for her two years of service as Chair.of the Commission. Other Commissioners concurred. X. NEXT MONTH'S AGENDA A Special Meeting was scheduled for Tuesday, February 15, 1994 to interview applicants for the upcoming vacancy on the Commission. The next Regular Meeting was scheduled for Monday, February 28, 1994 at 7:00 p.m. Commissioner Alsing requested that discussion of creating a foundation for parks be placed on the agenda. Respectfully submitted, Ann Benedict, Business/Personnel Manager Ashland Parks and Recreation Department . i CITY OF ASHLAND PARKS AND RECREATION COMMISSION SPECIAL MEETING MINUTES February 15, 1994 Chair Alsing called the meeting to order at 7:00 p.m. at the department office, 340 S. Pioneer Street. ATTENDANCE: Present: Patricia Adams, Al Alsing, Teri Coppedge, Laurie MacGraw, Wes Reynolds, Ken Mickelsen Absent: None I. ADDITIONS OR DELETIONS TO THE AGENDA None II. SELECTION OF CANDIDATE FOR COMMISSION SEAT Commissioners interviewed the seven candidates who had asked to be considered to . replace Wes Reynolds who is resigning from Position #3 effective February 20, 1994. Following questions and answers with the applicants, Commissioners discussed the positive merits of each individual and, by consensus, determined that the they would recommend one of two candidates to the Council, Robert Malone or Michael Gardiner. MOTION Commissioner Adams made a motion placing both Mr. Malone and Mr. Gardiner in nomination suggesting that Commissioners vote for their person of choice. Commissioner MacGraw seconded. The vote was: 3 for Malone (Adams, Coppedge, MacGraw) 2 for Gardiner (Reynolds, Alsing) Ill. REVIEW OF 1994-95 DEPARTMENT BUDGET Having reviewed a memorandum from the Director regarding funding for future park development, Commissioners discussed increasing the dollar amount which would be set aside for capital projects outlined in the Commission's five-year Capital Improvement Plan, particularly for the development of the N. Mountain park site and for the Siskiyou Mt. Park which will soon become the Commission's responsibility. Special Meeting - February 15, 1994 Page 2 Ashland Parks and Recreation Commission Review of 1994-95 budget - continued MOTION Following the discussion, Commissioner MacGraw made a motion to increase the department's 1994-95 budget by $400,000 for the purpose of future park development. Commissioner Adams seconded. The vote was: 5 yes - 0 no IV. ADJOURNMENT With no further business, Chair Alsing adjourned the meeting. Respectfully submitted, Ann Benedict, Business/Personnel Manager Ashland Parks and Recreation Department 1 NINUTESW-FEB.94 ���C�TkT� �o�icE � e�ttx#mErc# 1175 E. MAIN ST. ASHLAND, OREGON 97520 Phone (503) 482-5211 0 m OIpPe�5 9 l�� i 4 RTME a GARY E. BROWN Chief of Police March 3 , 1994 TO: Mayor and Council FROM: Gary E. Brown, Chief of Police SUBJECT: Liquor License Application Application has been received from PREM SAMBHI, BHAJAN KHATKAR, HARDEEP SINGH BASRA, AND DILAWAR BANGA dba\ FIVE RIVERS FINE INDIAN CUISINE RESTAURANT for a LIQUOR license, for an ESTABLISHMENT located at 139 EAST MAIN STREET, ASHLAND. A background investigation has been completed on the applicant and approval of this application is recommended. Ga y rown Chie of Police kmh March 11, 1994 M E M O R A N D U M (Revised) TO: Honorable Mayor & City Council FROM: Brian L. Almquist, City Administrator SUBJECT: Monthly Report - February 1994 The following is a report of my principal activities for the past month, and a status report on the various City projects and Council goals for 1994-95. I have also added the "notes" given to Staff at goal-setting. I. PRINCIPAL ACTIVITIES: 1. Met with on two occasions with Landscape architect Midge Mauer, Ken M. and Al Williams to develop screening plans for the new Mt.Avenue substation and its interface with the proposed park. 2. Participated in 4 weekly meetings of the Ad Hoc Space Needs Committee. 3. Attended monthly Cable Access Commission meeting. 4 . Met with Superintendent Daggett to continue our discussions on ways the City and School District can pool resources and personnel to save money. 5. A major part of my time this past month was in meetings with individual department heads and supervisors and our Finance Director, to review their .final budget proposals. 6. Met with Mr. Bruce Herman, owner of a taxi company from California who is exploring a possible move of his business to Oregon. Explained that the provisions of our franchise would not allow for a second company. 7. Met with several Ashland High DECA students to critique their senior project on homelessness. 1 1 e 8. Had breakfast meeting with Medford City Manager and the County Administrator to discuss coordinating government cable access programming and the rumored County Sheriff's levy. 9. Attended meeting of the League of Oregon Cities Finance & Taxation Committee to develop information for the Board on the new Measure 5, and a Legislative package for 1995. 10. Met with a group of 15 property owners in the Oak Knoll Meadows subdivision about the problems of keeping the pond full due to leaks. We are investigating the restoration of the soda spring or a new well. 11. Attended funeral of Street Supervisor Lonnie Nicholson in Medford. 12 . Met in the field with Ken M. and two citizens protesting the removal of the downtown Sweetgum trees. Decided to have the Tree Commission review the matter in March. 13 . Met for coffee on three occasions with individual Council members. 14 . Attended monthly meeting of Chamber of Commerce Board of Directors. 15. Met with Cable Commission Chair Tim Bewley and Pete B. to review the first draft of the Intergovernmental Agreement for . cable access. 16. Met with Rick Vezie of Ad Hoc Space Needs group to review progress of the Committee and discuss his views. 17 . Met with Ken Mickelson,and John and Tim Billings to discuss needed changes to lease as a result of a new law on tax exemptions for leased property. 18 . Attended monthly meeting of all administrators at RVCOG offices in Central Point to discuss topics of mutual concern. 19. Met with Dr. Kevin Talbert, Director of Continuing Ed at SOSC regarding budget issues for Cable Access. 20. Participated in all-day training session for activating our Emergency Operations Center in preparation for upcoming Earthquake exercise. . 21. Participated in Unemployment appeal hearing for employee discharged during his probationary period. 2 22 . Attended meeting of French Sister City Committee regarding upcoming visit of Sarlat officials and OSFA actors performance in Sarlat. 23 . Met with District Ranger Mary Smelzer to discuss Forest Service ideas for a visitor information center. 24. Met with Dr. .Daggett and a facilitator to plan a joint meeting between City and District personnel on ways to work together more closely. 25. Participated in monthly Town Hall program on Cable Access with Mayor and Public Works Director Steve Hall. STATUS OF VARIOUS CITY PROJECTS: 1. Electric Substation. BPA has paid the City $158, 400 for the site for the new substation and the deed has been recorded. Park planner Midge Thierolf and BPA designers are working together on the master plan. Construction of the substation is expected to commence in May and is to be completed by October 1, 1994. A Planning Commission hearing is scheduled for April. 2 . Open Space Program. Ken and I are proceeding with initial negotiations on several parcels on the Open Space Plan and I will keep you advised on our progress. 3 . Wetlands Studv. The 20/50 Committee has begun its work to facilitate a basinwide solution to water quality and quantity. The DEQ stated its commitment to facilitating such a solution once the City commits itself to an option acceptable to DEQ. 4 . Forest Fire Management Project. This Winter we have nearly completed the work recommended on the project list from McCormick and Associates. Following completion, the park land will be dedicated to the Parks Commission for maintenance. We have submitted a grant request under Clinton's new program to complete all the projects in the Forest Plan but have not received any word on the status of the request. 5. Capital Improvement Plan. In light of the Ad Hoc committee work on the building addition, we will postpone a public hearing on the plan until May or June. 6. Office Addition at Civic Center. Working drawings and specifications have been completed. The Council at its November 30 meeting voted to postpone the project pending the completion of a review by an Ad Hoc committee appointed by the Mayor. The Committee's report is due on April 1. 3 III. STATUS OF COUNCIL GOALS: 1993-94 : 1. Deal more effectively with public/media issues. The City Council agreed to become more active in writing guest editorials and in responding to letters to the editor. (Ongoing) 2. Review Personnel Policy effectiveness. ' The Council directed a review of our present employee evaluation process, training, and overall personnel policies. (A committee of middle management personnel has been reviewing the last issue, and I hope to report to the Council on this during April) 3 . Give consideration to affordable housing Policies whenever other growth management or utility policies are changed. (Ongoing) 1994-95:. 1. Resolve A.D.A. requirements, including giving consideration to back wall defects and full accessibility for City Hall and Engineering offices. (A recommendation on barrier removal should be ready within 60 days) 2 . Form Ad Hoc committee to develop strategies for improved two-way communication between citizens and the Council. 3 . Council meeting scheduling. Conduct 6 month experiment with 7 :00- 10: 00 meetings with only one half hour extension to 10:30; rollover uncompleted items to next meeting; have additional meeting on 4th Tuesday for items still uncompleted after second meeting; curtail discussion by Mayor/Councilors during public input on agenda items; and increase opportunities for informal discussion between Council meetings. (Ordinance adopted and will be effective with first meeting in April) 4 . Provide the necessary budgetary resources for Forest Plan implementation. (This has been included in the proposed budget) 5: Revise Land-use procedures to enhance use of neighborhood Problem solving and mediation. 1994-95 NOTES TO STAFF: 1. Instructed Planning Director to continue exploring zoning provisions which encourage cottage industries. (Study session held with Planning Commission with proposed amendment to follow) 2 . Instructed City Administrator to investigate the status of the Railroad property; i.e. clean-up, availability for purchase, etc. 4 3. Reached consensus to allow Park Commission to proceed with Golf Course planning and assumption of Oak Knoll. (Resolution dedicating land adopted by Council in February) 4. Directed City Administrator to write letter to RVCOG, supporting the establishment of a regional forum to re-examine growth assumptions. 5. Directed department heads to continue their examination of cost-of-service study to identify costs of other non-fee based services. 6. Directed Fire Chief and Building Official to prepare a summary of Ashland's earthquake preparedness, including emergency readiness and building code standards. (Building Official's report on March 15 agenda. Report from Fire Chief will be forthcoming after mock earthquake drill) 7. Reached consensus that CBDG Housing officer also be used to enhance coordination between agencies funding human resource programs. (No specific action necessary) 9. Directed City Attorney to develop proposals to. streamline the appeal process in Land-use cases. 10. Directed City Administrator to consider adding. staff to computer services division to address backlog of programming, requests. (New position included in proposed budget) 11. Asked City Administrator to. check into red/yellow/green light system for public input' at meetings. Brian L. Almquist City Administrator• BA:ba 5. rte{OF aTN4y M . emorandum 4 O4EGO 24 February 1994 Brian Almquist, Steve Hall, Paul Nolte �arQm: James H. Olson, Assistant City Engineer LItjEt : Termination of Easement in Terrace Pines Subdivision Nearly 2 years ago, Terrace Pines Subdivision was approved with a detention pond designed to catch the storm water runoff from the subdivision and release the water in a slowly controlled flow into a natural drainage way. Easements were created on the plat to accommodate the detention pond and the collection lines into it. Prior to beginning construction on the storm drain system, the owner was able to negotiate with the downstream owner for an alternate storm drain system which would carry the water in an enclosed system to Ashland Creek. A new easement was acquired, and the storm drain was built within that new easement which left the original storm drain easement unused and unneeded. SUMMARY Lowell Smith, owner of lot 1, over which the unused storm drain easement lies has requested that the easement be extinguished and has submitted a quitclaim deed whereby the .City can deed all its right title and interest in the easement to him. The quitclaim deed has been submitted to Paul Nolte for review and approval of context and form. ACTION REQUESTED May the City Council hear this request at its March 15th meeting under the consent agenda for authorization for the Mayor and Recorder to sign the quitclaim deed. 7HO:n\mii6 Attachments: Quitclaim Deed z 2- Map Approved cn cc: John McLaughlin r` :A ;:. HALL, P.E: Jerry Glossop wOilKS DIRECTOR /� OTY OF ASHL4ND DIED I sa-sz� HL QUITCLAIM DIED KNOW ALL MEN BY THESE PRESENTS,That......CIT.Y..QF..ASHIMiD....&.ktmicipal..corporation................ ................................................................................................-..........................................................hereinafter called grantor, for the consideration hereinafter stated,does hereby remiss,release and quitclaim unto.-JAMELL-E-241TH-and---- BE=..j.-.,%ITH_huAbdnd..and---wife.....tenants...by..the---eatir.e.ty.....................E............................................... hereinafter"fled grantee,and unto grantee's heirs,summon,and assigm all of the grantor's right,title and interest in that certain real property,with the tenements, hereditam.nis and appurtenances thereunto belonging or in any way appertaining,situated in the County of.......JX�- ........................State of Oregon,described as follows,io-wit.- ALL RIGHT, TITLE AND INTEREST AND THE USE THEREOF IN THAT CERTAIN STOR4 DRAIN EASEMENT AS CREATED IN THE ORIGINAL PLAT OF TERRACE PINES SUBDIVISION AND MORE FULLY DESCRIBED AS FOLLCWS: Commencing at the Northwest corner of Lot I of TERRACE PINES SUBDIVISION, according to the Official Plat thereof, now of record in Jackson County, Oregon; thence, along the North line of said Lot 1, North 890 551 4911 East 91.72 feet to the POINT OF' BEGINNING; thence South *290 05 '17" West 140.67 feet;.thence South 890 251 51" West 22.10 feet to the West line of said Lot 1; thence, along said West line, South 00' 331 4911 East 56.00 feet; thence North 990 251 5111 East 60.00 feet; thence North DO- 331 491- West 56.00 feet; thence South 89' 251 51' West 20.62 feet; thence North 290 051 1711 East 140.50 feet to the North line of said Lot 1; thence, along said North line, South 890 551 49" West 17.17 feet, more or less, to the Point of Beginning. (if SPACE INSUmCIENff•CONTINUE OHCWPTION odd REVERSE SIDE) To Have and to Hold the same unto the grantee and grantee's heirs,successors and Designs forever. The true and actual consideration paid for this transfer,stated in terms of dollars, is ........................ MHowever, the actual Consideration Consists of or includes other property or value given or promised which is the hl. ,,u,el,considera tion(indicate which).(D(Tte senssnce benvven the wn"il),if not appliceble,should be MOM.See ORS 93.030.) In construing this deed, where the Context so requires,the singular includes the plural and all grammatical changes shall be made so that this deed"I apply equally to corporations and to individuals. In Witness Whereof,the grantor has executed this instrument this............:-day of----------------------------------19....... if a corporate grantor, it has Caused its name to be signed and its sea/,it any,affixed by an officer or other person duly authorized thereto.by order of its board of directors. CITY .OF ASHLAND THIS INSTRUMENT WILL NOT ALLOW USE or THE PROPERTY DE. ....... SCRIBED IN THIS INSTRUMENT IN VIOLATION OF APPLICABLE LAND USE LAWS AND REGULATIONS. BEFORE SIGNING OR ACCEPTI NG ..BY. .. .... ......... .. . .. . . ............... ........ THIS INSTRUMENT. THE PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD CHECK WITH THE APPROPRIATE CITY OR BY: COUNTY PUNNING DEPARTMENT TO VERIFY APPROVED USES. ............... . .. . .... .................. .. STATE OF OREGON,County of.......Jh ............................... This instrument we.acknowledged before me on....................................................19......... by.......... ----- ------------------ ----- --- ------------------------------ ----------------------- . ........ This instrument was acknowledged before me on...................................................19._.__, by................................................................................................................................................................. as.............................................................................I................................................................................... of.... ...corpo.r .. .ation................... .......................................... ..................... .......................................................................................................... Notary Public for Oregon My commissioln expires............................................................... CITY OF ASHLAND STATE OF OREGON, ....... ..................................................................... ....................................................................... County of..........._....__........_.........._. 83. ............................................................................ I Certify that the within instrument Md— was received for record on the... -----day ...B f�.= . .....•j-t..2flj!j............ of...-._...._......_......._._.__........-,19........,at ...............................................:................................. .................o'clock......M,and recorded in .................................................................................... book IreallvolumeNo...................an page 0......N —i Add. [PAC[....... Md. 21A I.. ........................andlor as fee/file/intro-., . ............ ...... ............... mentlinicrolilmIreception No.................. —.3.00 TERRACE-ST.......................................... Record of Deeds of said County. AS1iLOND-DR.A7520 Witness my hand and seat of Md..XI'l, County affixed. ........................................................... ................................................................ .................................................................................. In'. .........................................................................— By............................................,Deputy CITY .OF ASHLAND CITY HALL ,. �. ASHLAND,OREGON 97520 telePnone(code 503)482-3211 14 February 1994 Mr. Lowell Smith 700 Terrace St. Ashland, OR 97520 Re: Release of Storm Drain Easement Dear Lowell: I recently received, from Darrell Huck, a description of the storm drain easement which you wish to terminate in lot one of Terrace Pines Subdivision. As we discussed by phone a couple of weeks ago, the City Council does have the authority to terminate easements without going through a full vacation procedure. The Council can approve a quitclaim deed by which the city can release all of its interest in the easement to you. If you would present this description to your title company, they should be able to prepare a quitclaim deed for the city's approval and signature. Please return the quitclaim deed to me at your earliest opportunity so that I can schedule this item on the Council's agenda. The Council meets every 1st and 3rd Tuesday; however, I must have the information at least one week prior to the meeting date to ensure an agenda opening. If you have any questions, please feel free to call at (503) 488-5347. Sincerely, James H. Olson Assistant City Engineer JHO:rs\Lim-ww;e cc: Steve Hall h The N .W. N89'SS'49"E City 100.00' 1 20 ' I / tcJ to Basis of Bearting: ^ ^ 5'PUEa 1 a & SLOPE 0, JI Eat m EASEMENT 'o LAJ � � o 12.17' 2 20 5 10 ti 16' EASEMEN �\ 20' 201 y\ • - 79.55• - � -- 20' PUE N89'5 '49"E NW f/r6 \ 146.09' N89'55'49"E 12 9' - — 19.3 �n . °// \ 14 `p'p 2 5131.61 31.61 Z STORM N —^� ^ � WATER INE 17 ;e,, 90th \ J h ON EASEMENT l„7- 4,A/ r EASEMENT \ I0~y� f A, —� ro /06 Per Volume 47 •r y"� Easeme. -\ " ryo/Oh/'W/ / y Page 433 ;L^ 16 3 Common L a o C 589'25'51 W ?/ ?/ ro/ J 22.10 00• 13 (n \ / ro �A EASEMENT TO BE EXTINGYISHE A S89'25'51"W cn� mw y 18 20.62' �„ jS29'07'12"W O ' O Q Z ° -°°_° � _N00'33'48"W I I 4 40.38' VL o _60_00' i 20.90' o 5 W N89'25'•51" I \\ 5232310 W N89'46'20"W I 1t gg9 -r: I \i� . 14.94' M 6 9 i \ \ PUE & SLOPE 7 541'25125"W \\ EASEMENT 8 55.96' /off `f�`0� \\ \ •34 '1?�y,. \�\ 3 10 19 9 e n2' 54757'i /ry y C L f0' f �\ ~�h \f' fitness I 17.94'< a ry Monument DRAINAGE i Are J o on�.�t43 ' EASEMENT �yry NI 49 90"W� away { \ J �e`SOe a Q0S\S _ \^ S8.2 S\\ a m►. 0 SS �� ` s.00• 0 15.00 �07�%44'13"E e S0744.13"W 27.51' 42.29' C" � � ASAf ernarandum .p4EpOa . February 16, 1994 �llII: Mayor and City Council Wrom Mike Broomfield , 1$AJ8tit: EARTHQUAKE PREPAREDNESS Introduction Brian has directed the Fire Chief and Building Official to summarize Ashland's earthquake prepared ness,'emergency readiness and Building code standards. Background In July of 1993, the council adopted the 1993 Oregon Structural Specialty Code as the enforcing document for construction in this jurisdiction. Included in that adoption are several appendices to the Uniform Building Code, (the parent model code), which are not recognized by the State of Oregon, including Chapter 70, (excavation), and the Uniform Code for Abatement of Dangerous Buildings. The State purposely leaves these and other documents for local ordinance adoption at the pleasure of the local authority. Inchided in the O.S.S. C. is Chapter 23, (seismic), which upgrades Western Oregon from Seismic Zone 26 to Zone 3 to reflect the increased threat of earthquake and consequent higher construction standard. These standards are now enforced on all buildings undergoing change of use, occupancy,addition,and alteration. The Oregon Building Code Structures Board will recommend interpretive rule changes in the seismic chapter in this year's session, (this is a new Board as of March 1994). Earthouake Preparedness in Existing Buildings As indicated, only new or ganging buildings are regulated by the current code. Ashland adopted the Dangerous Building Code to give some authority in existing areas of concern. Many if not all p"70 buildings are at risk seismically but no authority exists to bring them into reasonable levels of safety from earthquakes. This dilemma is compounded by the heavy expense burden of retrofitting to the present code during change and curtails efforts by the Fire Marshall and the Building Official to encourage items such as sprinkler systems to augment the level of safety. Seismic Options and Standards Prior to adoption of the current code, the Building Division has undertaken a public information program to include public meetings addressing the Seismic Retrofit of Historic Buildings, presentations to civic groups, code related informal presentations to the Historic Commission and concerned citizens. Response has been positive but little has been done given the financial constraints. If we are to be assured of any degree of disaster readiness: (1) An engineered analysis of "at risk" buildings must be made based on the importance factors outlined in the code, (2) Choices must be made, options must be chosen and acted upon by council to provide jurisdictional authority and impetus to the community to move voluntary compliance forward. Enclosed is a proposed Agreement for Engineering Services for Emergency Events in Ashland from Marquess & Associates. This document will provide post-disaster evaluation required by the current code as a Building Official duty. A pro-active measure suggested in the staff note would include one of the listed options. Option 1 - Code Adoption One of the major financial obstacles to seismic upgrade is the current code requirement in existing building application. The Uniform Code for Building Conservation is an intermediate step which does not require strict compliance with all sections of the Oregon Structural Specialty Code in every section. Section 102 of the Conservation code states: The purpose of this code is to is to encourage the continued use or reuse of legally existing buildings and structures. This standard would provide life/safety compliance,(including seismic upgrade), without meeting current code standards in other areas. A code for existing buildings, while providing this authority also requires inspection and periodic review by the Building Official. The cost of these services is not addressed in the current Building Division Budget and should be recognized if-this code is adopted. The thrust of council's goal regarding earthquake protection is provided in Sec. 403 of the U.C.B.C. Unreinforced masonry buildings located in Seismic Zones No: 3 and '4 shall be strengthened for seismic loads in accordance with the requirements of Appendix Chapter 1.0 Again, the costs of enforcement and training for Ashland Building Inspectors is not addressed in the current budget for this code. Option 2 - Voluntary Compliance Ordinance Many California communities, (Palo Alto included), have adopted voluntary compliance ordinances for seismic upgrade of existing structures. Provision has been made for loan guarantees, reduction of other site guidelines, and extended but specific time frames for compliance. This option is very user friendly to the public but will require some "Marketing" both for staff consensus and public awareness that eventually compliance WILL BE REQUIRED. Option 3 - Funding Resolution The Oregon Structural Specialty Code currently provides a 1% seismic surcharge for plan review on structures outlined by the Importance Factors in Chapter 23 of that document. This will cover internal costs of plan review, however, a complete analysis of seismic safety can only be accomplished with the services of a qualified engineer experienced on the complexities of unreinforced masonry, (this is the predominant material in unprotected Ashland buildings). Obviously brick is no longer allowed as a structural component in the O S.S.C. and any statement by the Building Official as to structural integrity in unreinforced masonry construction without engineered analysis is speculative. Conclusion Based on the recent earthquake, the possibility for future seismic events is very real. The costs of dealing with the issue center around existing buildings and those buildings present the greatest risk. The Oregon Building Officials Association in cooperation with the League of Oregon Cities and other interested parties will launch a legislative effort to upgrade the Building Permit Fee Table in the current code, (last revision 1979). If successful, this will enhance our local jurisdiction's plan review efforts to comply with the seismic code for new and changing buildings this year. Addressing the risks of exposure requires a commitment to go beyond the current code, both financially, and in scope of authority. While I believe this can and should be done, considerable effort will be required when approaching those problem areas not currently part of our process until they become dangerous, as defined, undergo change, or alteration. I will be at the City Council meeting to answer any questions. If you would like more information regarding existing buildings or the codes prior to the meeting, please call me at 488-5309. SURVBY�,yacasae'o�!we�f°°.e"'•.•.. C %NEEq�NCC nA A I V� 1Z� � �KC. CONSULTING ENGINEERS 'F�Y�1ELlLE1N°� 1120 EAST JACKSON STREET P.O.BOX 490 MEDFORD,OREGON 97501 TELEPHONE:(503)772.7115 s>qucr�aP`• FAX: (503) 7794079 AGREEMENT FOR ENGINEERING SERVICES FOR EMERGENCY EVENTS IN ASHLAND MAI JOB NO. 1-5260 This Agreement made the 15th day of February in the year Nineteen Hundred and Ninety-Four by and between the City of Ashland hereinafter called the OWNER and Marquess & Associates, Inc. , Consulting Engineers, hereinafter called the ENGINEER: Witnesseth, that whereas the OWNER intends to evaluate the safety of buildings for occupancy after an earthquake or other destructive emergency event. Now, Therefore, the OWNER and the ENGINEER for the considerations hereinafter named agree as follows: I. The ENGINEER agrees to perform for the above named project the following professional services. (a) Provide a minimum of one Licensed Professional Engineer experienced in evaluating the structural integrity of buildings according to the State of Oregon Structural Specialty Code. A two-man team would be provided if at all possible, depending upon the persons available. (b) The Engineer(s) will respond as soon as possible after becoming aware of an emergency event and/or being notified of an emergency event. They will report to the Ashland Building Official or the Ashland Fire Marshall , who in turn, is to designate the sequence of buildings to be. evaluated for structural safety. (c) Field Notes of observations will be made and conclusions recorded on forms provided by client. Typewritten reports and copies of the Field Notes will be furnished upon request. (d) Assist the OWNER in establishing and maintaining an Emergency Response Plan prior to the occurrence of an event. Attend meetings, perform engineering calculations, write reports, and perform other consulting engineering services, at the specific request of the OWNER. Page 1 of 3 II. The OWNER agrees to pay the ENGINEER on a TIME and MATERIAL basis in accordance with their attached standard fee schedule in addition to reimbursable items such as printing permits and fees mileage, telephone calls FAX photographs and a $300.00 non-refundable fee (to be applied towards consulting services and agreement maintenance costs rendered during the year) . The TIME and MATERIAL. cost will vary with the magnitude of the emergency event and other consulting services reauested.. As compensation for services rendered, a billing will be sent on the first day of each month showing the details, hours and rates of the various classifications of personnel working on the project. In the event that work is stopped on this project, the hourly rate shall determine the engineering fee. Our present hourly rate schedule is enclosed as Exhibit "A" . Payment of the billings must be made by the 20th of each month. Late payments will be subject to a service charge of 1.5% per month on the unpaid balance. III . The ENGINEER agrees to perform his services with the exercise of reasonable diligence and care. IV. Probable construction costs given by the ENGINEER shall be considered as estimates only and shall not be construed as guarantees that the work can be done for the amount thereof. V. Engineering rates, as shown on the attached Fee Schedule (Exhibit "A") ; are valid until December 31, 1994. VI. In case of the suspension or discontinuance of the work in part or in whole, the ENGINEER shall be paid the amount of his fee accrued under Paragraph II, and, in addition, the proportionate value of the additional services then Page 2 of 3 • Y performed, but for which payment would not then be due hereunder in the event the work has not been suspended or discontinued. VII. In the event suit or action is instituted to enforce this agreement or any of the terms hereof, or in the event of any appeal from suit, action or proceeding, the prevailing party shall be entitled to such sums as the court may adjudge reasonable as attorney's fees in such suit, action or appeal . VIII. This agreement, if not signed and returned within 60 days of the above date, will become invalid and must be renegotiated. IX. This agreement, after being signed, is valid for the calendar year of 1994. It is considered mutually beneficial to renew this agreement by signing a new agreement at the beginning of each year. Please acknowledge your approval of this Engineering Agreement by signing in the space provided and returning one copy to us. MAPIMS & ASSOCIATES, INC. a e W. Hofer, P. Approved by Date DWH/sg Enclosure - Current Fee Schedule DWH-7 Page 3 of 3 \�JSURV'k NEER�NCC� CONSULTING ENGINEERS U yxc[,ni an ELLS 1120 EAST JACKSON STREET P.O.BOX 490 MEDFORD,OREGON 97501 TELEPHONE(503)772-7115 STRuctoP FAX(503) 779-4079 Exhibit A - January 1, 1994 ENGINEERING FEE SCHEDULE Executive Engineer $ 81.00 per hour Principal Engineer $ 71.00 per hour Geotechnical Engineer $ 62.00 per hour Project Engineer $ 56.00 per hour Design Engineer/Land Surveyor $ 46.00 per hour Soils Field Technician $ 46.00 per hour Designer/Soils Lab Technician $ 42.00 per hour Drafter II $ 38.00 per hour Drafter I $ 36.00 per hour Inspector $ 42.00 per hour AutoCAD Operations $ 19.00 per hour Survey Crew -2-Person Party $ 88.00 per hour ' Survey Crew - 3-Person Party $102.00 per hour ' Word Processor $ 29.00 per hour Mileage $ 0.28 per mile Out-of-Pocket Expenses Actu21 Cost Nuclear Moisture/Density Gauge $ 5.00 per test PAYMENT: Payment on the billings must be made on or before the 20th day of each month. A CHARGE OF 1.5% PER MONTH (18% ANNUAL PERCENTAGE RATE) WILL BE ADDED AFTER 30 DAYS UNLESS PRIOR ARRANGEMENTS ARE MADE. pF ASAp iJ~ .� . a ; � erttorttixdixm � � - March 7, 1994 V1 0• Brian Almquist, City Administrator 2IIraim Steven Hall, Public Works Director _ 1IDjE -Snow/Water: Report -- 'February 1994 ACTION REODESTED None, Information Item. SNOW REPORT Our snow and water situation has improved since last month. The worry level has subsided a little bit! WATER CONTENT OF SNOW AVERAGE OF THREE USFS STATIONS MOUNT ASHLAND ----------------------------------------------------- Month 1972-1994 1977* 1992 1993 1994 Average Actual Actual Actual Actual ----------- ------------------------------------------- ------------------------------ January 17.2" 2 .0" 9.4" 32 .0 11. 2 11 February 21.8" 4 .7" 11.7" 31. 3" 18. 1" March 27 . 0" 10. 3" 12.6" 36.4" April 24.6" 4 .7" 2. 6" 40. 1" ---F. * Lowest year of record, 1972-1993 . WATER REPORT The attached graph of Ashland Creek from January, 1993 to March 4, 1994 has improved. November through December 1993 were roughly paralleling 1992, the year of water curtailment. During January and February 1994 the flows were below the 1992 flows. With the rains and warming trend, the flows through the first week of March 1994 are above 1992, but below the 17 year average. i r It is apparent that it will take a few more years of good rainfa4 and dense snow packs to recharge the groundwater that has been depleted over the last several years of drought. We are maintaining Reeder Reservoir at about 60% of capacity and will remain at' that level for a while. If the snowpack melts rapidly, and Ashland flows remain in the same pattern (at or below 1992-1993 levels) we will begin filling Reeder Reservoir in April or May of 1994. PROJECTIONS It is difficult to predict what summer might be for 1994. Key elements that will be monitored include the snow-pack -remaining and the flows in Ashland Creek at the end of March. cc: Dennis Barnts, Water Quality Superintendent Pam Barlow, Administrative Assistant Daryl McVey, Water Plant Supervisor Keith Woodley, .Fire Chief Enclosures: Snow Graph Reeder Graph Ashland Creek Graph f ..,-CITY. OF ASHLAND \ SNOW/WATER @ 8 SITES c . 44 ............. . — 6 ...... .... ....................... ........................ . . . . . . . 1 z r . : : . . ' /:«..:.. ........ \ . �« . . r . . > i ©1p� v : a—�:--— ,! 2«£ �— � ... � . . , . , a a = ; ! ! »» 7 s � z � \ , : : . .a —a—� 60 I \ ( ( \ - . / 40- 20 . ; . ) { ! id/> � © . � { { / \ � /�< > l1 . 11 : / � � . SNOW QEP H / WAEREW*AENT 0 . . 7 74 7 7 80 8 8 .m 88 9 9 9 UEA URED h F BRUAR REEDER .RESERVOIR VOLUME MARCH T993 THROUGH'FEBRUARY 1994 100°x° 90%- y -- ...... ............--..... .................. ... ....... ..... ........... .............. �o .... ........j.... -.-1 _ 70% ' J �-. -._..._.-..._....... _ ...... - - - -- - ---._..... _..- 60%- : -- —..T_................_...._..__...—= - _ ............,. ............. - ......................................._ z50% -=-----------------------°- -._................ -------------------....-..... :.... . .......... w 40% ..__.............. .= :-..... -........... ....................... ...... w w30% .......... -----------.-------__-._. .. ................... ...... -------------- ............................ ----- 10% -- --------- -- - -------- -- ---------------------- ---------------------.i................. - -- ------- 0% 03/01 04/10 05/30 07/20 09/10• 10/30 12/20 02/10 DATE -■- Theoretical +- Actual os a d N ............ ......... .... .._._... .... ..... W rn O LU Q J Q Q IV O Z J O N ......._ W J LL Y J w -- ._. -_.............. _ ._...._ :_ _ W Q W cr o LL U O z m UC0 Cl) a r rn C7 Z Q � 1 N N N O In O T AV0 Had SN011VO NOIIIIW NI MO-U RESOLUTION NO. 94-u A RESOLUTION OF INTENTION TO PROVIDE FOR UTILITY - UNDERGROUNDING, STREET LIGHTING AND STREET TREES ON THE EAST SIDE OF OAR STREET FROM LITHIA WAY TO 'A' STREET AND ALONG THE BLOCK BOUNDED BY OAR, 'B' AND PIONEER STREETS. THE CITY COUNCIL OF THE CITY OF ASHLAND RESOLVES: SECTION 1. The council intends to make local improvements to provide utility undergrounding, street lights and street trees on the east side of Oak Street from Lithia Way to 'A' Street and along the block bounded by Oak, 'B' and Pioneer Streets. These local improvements consist of 20 street lights, 14 street trees with irrigation system and undergrounding electrical within the proposed local improvement district. Such improvements are estimated to cost $143,086 all of which will be paid by special assessments on benefited properties. Costs will be allocated on the basis. of front footage of each tax lot on the affected streets. Those tax lots would be assessed as .specified on the attached Exhibit A. SECTION 2. The local improvement district shall consist of all the tax lots described in the attached Exhibit A and shall be called the Oak Street Local Improvement District. SECTION 3. Warrants for the interim financing of the improvements shall bear interest at the prevailing rates and shall constitute general obligations on the City of Ashland and shall be issued according to the terms and conditions in ORS 287.502 to 287.515 inclusively. SECTION 4. The assessment imposed upon benefited properties is characterized as an assessment for local improvements pursuant to ORS 305.583 (4) . SECTION S. The City of Ashland, Oregon (the "City") expects to cause certain capital expenditures to be incurred for the Oak Street Local Improvement District. The City intends to reimburse itself for such capital expenditures with the proceeds of borrowing incurred by the City (the "Reimbursement Bonds") . United States Treasury Regulation 1.103-18 sets forth certain requirements that must be complied with in order for the proceeds of Reimbursement Bonds to qualify as an expenditure of bond proceeds. One such requirement is that on or before the date the expenditure that is being reimbursed is paid, the issuer of Reimbursement Bonds must declare a reasonable official intent to reimburse itself for the capital expenditure. It is the reasonable intent of 'the City to reimburse the capital expenditures for the proposed Oak Street Local Improvement District with the proceeds- of;Reimbursement Bonds in the principal amount .estimated to be $1431086. PAGE 1-RESOLUTION INITIATING LID rr:a.�w.tsa�•R,� i SECTION 6. The City Recorder is directed to serve notice to the property owners by publishing a notice of the public hearing once in the Daily. Tidings, not less than ten days prior to the hearing, and by mailing copies of the notice by registered or certified mail to the owners of each lot benefited by the proposed improvement as shown on the latest tax and assessment roll. The notice shall be in the form of Exhibit "A" attached to this resolution. This resolution was read by title only in accordance with Ashland i; Municipal Code S 2.04.090 and duly PASSED and ADOPTED this day of , 1994. . 3- j Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1994. i Catherine M. Golden, Mayor Approved as to form: Paul Nolte, City Attorney i i t PAGE 2-RESOLUTION INITIATING LID it EXHIBIT "A" NOTICE OF PUBLIC HEARING I' The City Council of the City of Ashland will meet on March 151 1994 at 7:30 P.M. in the Council Chambers, 1175 East Main Street, to hold a public hearing to consider the formation of a Local Improvement District as follows: NATURE OF THE IMPROVEMENT:. To provide utility undergrounding, street lights .and street trees on the east side of Oak Street from Lithia Way to 'A' Street and along the block bounded by Oak, 'B' and Pioneer streets. . BENEFITED PROPERTY: All those properties described as follows: Estlmated - . Map and Tex Lot FraMap Cost dress - W Number per Foot Ea Foot mowK owner �— 39.1 E-9sA,14,000 566.00 $100 $66,800 Cantwell,Thomas&Roselyn 957 Harmony lane,Ashland 39.1E-98A,14,500 662.00 $100 $56,200 Pugh,lance K R 84abeth A 692'8'Street.bland 39.1E-988,11,900 56.41 $100 $8,841 HMOs,Anne M. 610 Valley View Road,Medford 39-1E-988,12,100 47.49 $100 $4,749 Uhtoff,Wheel&Kathedne 154 Oak Street,Ashland 39-1EA88,12,200 _ 8427 $100 $8,497 Wsnka,Robed L&Lois 170 Oak Street,Ashland 39•1EA88,12,300 59.99 $100 $5,999 Berman,Steven 67 Scads Ddve,Ashland ESTIMATED COST: . The estimated cost of this. local improvement is $143,086 all of which shall be paid by special assessment of benefited properties. ADDITIONAL INFORMATION: Proposed assessments will be based on $100 per front foot of the affected lots. The estimated assessment for each lot is set forth above. Additional information may be obtained at the Department of Public Works, Engineering Office, 27Z N. Main Street, Ashland, Oregon on weekdays during the hours of 8:00 am to 4:30 pm. All affected property owners may appear at the hearing or submit written comments prior to or at the hearing, as to why the improvements should not be developed or why the benefited properties should not be assessed in the manner proposed. Characterization of the assessment: The assessment imposed upon benefited properties is characterized as an assessment for local improvement pursuant to ORS 305.583 (4) . BY THE ORDER OF THE CITY COUNCIL Nan E. Franklin, City Recorder CITY OF ASHLAND - ENGINEERING DIVISION PETITION FOR UTILITY AND SITE IMPROVEMENTS LOCATION: Oak Street — east side from Lithia Way to A Street Received by City Engineer: //y /`J jz Date: ' NOTICE TO PETITIONERS: Persons signing this petition must be legal owners of record, or purchasers in possession under a recorded land sale contract, of real property abutting the proposed improvement. If title to any parcel of property is in the name of two or more persons, all must sign. Petitioners should sign using their names as they appear on the records of ownership: TO THE HONORABLE MAYOR and COMMON COUNCIL of the CITY OF ASHLAND: We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition that: the east side of Oak Street from Lithia Way to B Street and the block bounded by Oak Street, B Street and Pioneer Street be improved by undergrounding utilities and installing new.street lightirig and street trees in accordance with plans and specifications therefore as shall be adopted by the City of Ashland, and the cost of improvements, as approximated on attached Exhibit A, be assessed upon the real property benefited thereby, and that we are the owners of the real property fronting (or benefitting) on said street. T. NAME ADDRESS TAX LOT v ate: I `7 v S i I Z 200 Oak A Iv o 21 Dac®b=1993 . .. . niO:nk.k6.lid pedbe.aaac ' VC •� yd i �L,:Y't�:N•����N ♦•���4{•f5 r� �j " �' _ 21 December 1993 VIII: Bnan Almquist rIIilt: James H. Olson, Assistant city En lIEL'f: Oak Street L.I.D. a., Attached is a petition for the under-grounding of utilities, and installation of new street lighting and street trees on the east side of Oak Street from Lithia Way to A Street and along the block bounded by Oak Street, B Street, and Pioneer Street. With your request to form a single unified assessment rate, the estimated costs and assessment rates were combined and re-adjusted slightly so that all rates are now at$100.00 per foot. Previously the Pugh/Cantwell rate was $100/foot while the south section was . $110.00 per foot. An adjustment of$2,800 was necessary to make this change. Ihe.Snal project cost is estunated at $143,086.00 JHO:rs\o".sa t t City of Ashland Department of Public Works - Engineering Division . Estimate for Proposed Oak Street.L.LD. Revision No. 6 Combined Schedule A and B Street: Oak, 'B', & Pioneer Estimate By: James Olson Limits: Date: 12/21/93 GENERAL INFORMATION Length of Project: ' Width of Street: Pavement Design: A. ESTIMATED CONSTRUCTION COSTS Total Estimate A $95,000.00 Total Estimate B $25,450, Total Estimate $120,450.00 B. OTHER (list) L C. TOTAL $120.450.00 D. ENGINEERING @ 18% $21,681.00 E. PROJECT TOTAL $142.131.00 F. Total Assessable Front Footage or Unit of Assessment 1,150.00 LF 280.86 LF 1,430.86 LF G. Assessable Cost per Front Foot or per Unit of Assessment $99.33 Use $100.00/FF 21 Daub"19" 1HO: \mMlid-a —.gm E vi 49 44) q. w of Vk .-M Q `sr 4s "69, w v Cg. �c., c v c e Q h al m 0 A. A4 u g g g g $ g g g O g N O W h ' _ 44 _ ►� v fA - N O O _ ca ~ h c e :c o E v v ° In z 00 h ^ N N B E Y ea o a A L] C 00 a d GQ > W C ed M T s 0+ U 00 - G N ed C Q u ou a K U U ao 0 a cj cc co U U v� W F cn Q W F E e . E ^ N en v h %0 r 00 eT Z 02 M O 8888 8 SS :3 64 69 69 69 C �• �`•�. E 4 6N9 a V cd C 7 .0 t C C a U V] U 1 .l U vii a i E . a. a a a a 1 a 8888 .885 p 69 61) - N o o CD 69 69 N O %O—7 69 N _ y � � O E V ? '7"' '•' S S O V7 M N o $ p N N 3 cd O a�i CY d 1 E C O T . . O. 0. m Em 6°. a 4 a o w o en o m OC ° ° R ej ej U U rn n F i < v� w F y .�° m Zw m E E — N th V h o t� g of .. z ro � m �,• o CITY OF ASHLAND -ENGINEERING,DIVISION f PETITION FOR UTILrrY AND SITE IMPROVEMENTS. LOCATION: Oak Street — east side from Lithia Way to A Street Received by City. Engineer: Date: NOTICE TO PETITIONERS: Persons signing this petition must be legal owners of record, or purchasers in possession under a recorded land sale contract, of real property abutting the proposed improvement. If title to any parcel of property is in the name of two or more persons, all must sign. Petitioners should sign using their names as they appear on the records of ownership. TO THE HONORABLE MAYOR and COMMON COUNCIL of the CITY OF ASHLAND: We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition that: the east side of Oak Street from Lithia Way to B Street and the block bounded by Oak Street, B Street and Pioneer Street be improved by undergrounding utilities and installing nevv'street lighting and street trees in accordance with plans and specifications therefore as shall be adopted by the City of Ashland, and the cost of improvements, as approximated on attached Exhibit A, be assessed upon the real property benefited thereby, and that we are the owners of the real property fronting(or banefitting) on said street. NAME ADDRESS TAX LOT 21 D«®be 1993 JH0:P%o,k6.5d pe4+trc.mer CITY OF ASHLAND ENGINEERING DIVISION PETITION FOR UTILITY AND SITE IMPROVEMENTS LOCATION: Oak Street — east side from Lithia Way to A Street Received by City Engineer: Date: NOTICE TO PETITIONERS: Persons signing this petition must be legal owners of record, or purchasers in possession under a recorded land sale contract, of real property abutting the proposed improvement. If title to any parcel of property is in the name of two or more persons, all must sign. Petitioners should sign using their names as they appear on the records of ownership. TO THE HONORABLE MAYOR and COMMON COUNCIL of the CITY OF ASHLAND: We, the undersigned owners of record of real property in the City of Ashland, Jackson County, Oregon, hereby petition that: the east side of Oak Street from Lithia.Way to B Street and the block bounded by Oak Street, B Street and Pioneer Street be improved by undergrounding utilities and installing new street lighting and street trees in accordance with plans and specifications therefore as shall be adopted by the City of Ashland, and the cost of improvements, as approximated on attached Exhibit A, be assessed upon the real property benefited thereby, and that we are the owners of the real property fronting (or benefitting) on said street. NAME ADDRESS TAX LOT 11 Dmmbe 1993 JH0:n1mk6Jid peWbe inn 00 . § § § § § § § . Eta / / / / } \ \ % 8 8 . , % E wrr � p2 [ % \ cr E ¥ E ( E § %A ® k 22 | 7 0 tj , ■ / ■ ■ . � | . I ; § - - - - - - E \ � / \ \ \ \ \ \ \ \ # � # \ 7 7 . \ $ \ m § / § § § k i 8 § 8 8 8 8 . » k - . . . r � § ■ f . ■ 7 m2 . a \ o . 2 � l7 � / \ . z 2 & p'0f h`'o Memorandum , 4EOO`' March 10, 1994 Brian Almquist, City Administrator �rom: Steven Hall, Public Works Director A 1 ' t ,�*ubjert: Filter Plant Bond Issue ACTION REOMTED City Council: (1)Adopt the attached resolution for a public notice for intent of the City of Ashland to sell revenue bonds, or(2)direct staff to prepare resolution for ballot measure for general obligation bonds for the September 20, 1994 election for the April 19, 1994 City Council meeting. {NOTE: Latest date for submission of resolution for the election is July 12, 1994.1 BACKGROUND The original water filter plant was built in 1948 and could produce 7 million gallons per day. In 1964 the water filter plant was improved by changing the filters from slow sand to rapid sand filters. The change increased the production capacity of the plant to 12.5 million gallons per day. Some of the equipment was also updated in 1964. In the last few years, improvements have been made to the chlorination system and some of the 1948 pumps and motors have been replaced. Two major issues are,driving the need to make essential improvements to our water treatment plant. * The age of the equipment is becoming critical. Most of the chemical feed equipment dates back to 1948. Normal design life for equipment is about 20 years, including the filter beds. Approximately half of the plant dates to 1948 and the other half to 1964. For the last few years, the plant has survived with a lot of welding, piecemeal replacement and good luck. We find that many of the components are beginning to fail on a regular basis Unfortunately, repair parts are not available for much of the older equipment The aging issue needs to be rectified to assure each of us a consistent and reliable water supply. * The Romal Drinking Water Act of 1972 is omstuhdy imposing rhew and more diffialt requirements on the production of our drinking water. The issue is extremely complicated,but re=t studies conducted by a professional engineering firm determined that the water plant capacity has been reduced to approximately 4 to 6 million gallons per day because of new regulations. During the months of June, July, August and September the average consumption has ranged from 4.2 to 4.9 million gallons per day. During peals summer demands, water production often exceeds 6 million gallons per day. J In 1993, the City of Ashland retained the engineering firm of CHZM-Hill to examine the Water Filter Plant. The specific tasks assigned were: * To review the functional and physical obsolescence of existing chemical systems and recommend improvements * To determine process changes and the related facility improvements that will be needed in response to changing drinking water regulations. * To determine space needs for office, laboratory, storage, control, telemetry, chemical storage and feed and people spaces (lunchroom, lockers, etc.). * To provide recommendations for updates and changes to the telemetry system. * To develop conceptual floor plans for improvements to the control building. * To identify safety concerns relating to proposed modifications or additions to existing facilities. * To package recommendations into a capital improvements program. The facility plan was presented to the City Council on July 20, 1993 and was adopted by motion of the City Council. The facility plan identified and recommended several improvements including: * Treatment process changes that will enable the plant to fully comply with new regulations and give the operators more reliable and complete control over finished water quality. * Major chemical feed system upgrades that are needed because much of the existing equipment is functionally obsolete, being 30 to 40 years old. * Chemical systems changes that will improve operator safety. * Improvements to plant controls and telemetry systems that constitute a major portion of the proposed project. These changes will increase system reliability,.and are needed because the obsolete equipment is difficult to repair. * Restoring the plant production capacity which was reduced by federal regulations. * Providing the addition of an emergency generator. The long-duration power failure that occurred in 1991 supports the need for backup power supply. The cost estimate prepared by CHZM-Hill is attached for your reference. CHZM-Hill has estimated the project time from the date of retaining an engineering firm to having the improvements "on line" at 24 months. FINANCING The City of Ashland has two methods available to finance the Filter Plant improvements. The methods are revenue bonds and general obligation bonds. Bonds issued by a utility company are usually secured by the pledge of certain portions of the utility's revenue, the exact terms of the pledge varying with individual cases. Bonds of this nature are called revenue bonds. Some utility bonds are secured not only by a pledge of a certain portion-of the utility's revenues but also by an agreement on the part of the City's general government to subsidize the utility in any year in which its normal revenue is inadequate for compliance with the terms of the bond indenture. General obligation bonds carry the pledge of the City's full faith and credit, although the intent is to service them from utility revenues rather than property taxes. In either case, the recently completed Water and Sewer. Rate Study by Hilton, Farnkopf and Hobson proposes that the debt be paid back from revenues and systems development charges as outlined in the City of Ashland Capital Improvement Plan. Attached is an analysis of the costs of a revenue or general obligation bond issue by our financial consultants, Public Financial Management, Incorporated. The information is based on the bond market as of March 2, 1994. Each analysis is based on a 20 year payback period. ITEM General Obligation Revenue Bonds Bonds Bond Issue Total Amount $2,110,000 $2,320,000 Average Debt Service/Year $ 180,000 $ 208,000 Debt Service Reserve Fund $ 0 $ 210,158 Proceeds to Construction $2,000,000 $2,000,000 True Interest Cost 5.91% ** 1 6.52% ** * This amount will be applied to the final payment on the bond issue. ** Interest rate as of March 2, 1994. ACTIONS TO FOLLOW COUNCILS SELECTION OF METHOD OF FINANCING If revenue bonds are the Council choice: The Finance Department will work with our financial and legal consultants to prepare the documentation for the sale of the bonds after the 60 day public comment period. The Public Works and Engineering Departments will begin the selection process for a professional engineering firm to design and oversee the construction of the project. A contract for professional services will be awarded after the 60 day public comment period. If general obligation bonds are the Council choice: The Finance and Legal Departments will work with our financial and legal consultants to prepare a resolution for an election on September 20, 1994. The Public Works and Engineering Departments will begin the selection process for a professional r engineering firm to design and oversee the construction of the project approximately 30 to 45 days prior to the election. A contract for professional services will be awarded if the bond issue is approved on September 20, 1994. cc: Jim Olson, Assistant City Engineer Dennis Barnts, Water Quality Superintendent Daryl McVey, Water Filter Plant Supervisor Enc: Revenue Bond Resolution PFM Information CHZM-Hill Cost Estimate RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASHLAND AUTHORIZING ISSUANCE OF WATER REVENUE BONDS UNDER THE UNIFORM REVENUE BOND ACT. BE IT RESOLVED by the City Council of the City of Ashland that Section 1. Findings. The City Council of the City of Ashland finds: 1. 1. The City is authorized to finance capital improvements to its water system (the "Project") by issuing revenue bonds pursuant to Oregon's Uniform Revenue Bond Act (ORS 288.805 to 288.945) (the "Act") . 1. 2. The cost of the Project, including bond issuance costs and debt service reserves, is estimated to not exceed two million three hundred thousand dollars ($2, 300,000) . 1.3 . The City will cause to be prepared a plan showing that the City's estimated net water revenues are sufficient to pay the estimated debt to be incurred by the City under the revenue bond issue authorized by this resolution. Section 2. Revenue Bonds Authorized. The City hereby authorizes the issuance of not more than two million three hundred thousand dollars in aggregate principal amount of water revenue bonds. Prior to selling the bonds the City Council shall establish by resolution or ordinance: 2 . 1. Whether the bonds shall be sold at public competitive bid sale or private negotiated sale; 2 . 2 . The maximum discount to be allowed upon sale of the bonds, 2 . 3 . The schedule for bond principal repayment; 2 .4 . The terms under which additional bonds may be issued; 2 .5. The terms by which bonds may be redeemed prior to maturity; 2 .6. The amount of any reserves to be established for the bonds and the manner in which the reserves shall be funded; . Resolution, Page 1 i 2 . 7 . The minimum amount of water revenues which the City shall be required to impose to protect the security of the bondowners; 2 .8. The covenants which the City will make with bondowners regarding operation of the Project and the imposition and collection of water revenues; . 2.9 . The revenues to be pledged to payment of the bonds; 2 . 10. Whether the pledged revenues shall be held by a trustee, and if they are so held, the trustee's duties; 2 . 11. Whether security interests should be granted; and 2 . 12. Any other terms, conditions or covenants' regarding the bonds, the Project or the revenues which are necessary or desirable to effect the sale of the bonds. Section 3. Notice; Procedure. 3 . 1. No bonds may be sold, and no purchase agreement for the bonds may be executed, until at least sixty (60) days after publication of the Notice of Revenue Bond Authorization, which is attached to this resolution as Exhibit "A" .(the "Notice") . The Notice shall specify the last date on which petitions may be submitted, and shall be published in at least one newspaper of general circulation in the City in the same manner as are other public notices of the City. 3 .2. If petitions for an election, containing valid signatures of not less than five percent (5%) of the City's electors, are received within the time indicated in the Notice, the question of issuing the bonds shall be placed on the ballot at the next legally available election date. If such petitions are received, the bonds authorized by this resolution shall not be sold until the question of issuing the bonds is approved by a majority of the electors of the City who vote on that question. 3 . 3 . The bonds shall be issued and sold in accordance with the Act. Section 4. Bonds Payable Solely from Revenues. The bonds shall not be general obligations of the City, nor a charge upon its tax revenues, but shall be payable solely from the water revenues which the City pledges to payment of the bonds pursuant to ORS 288 .825 (1) and section 2 .9 of this resolution. Resolution, Page 2 This resolution was read by title only in accordance with Ashland Municipal Code 52 . 04 . 090 duly PASSED and ADOPTED this day of 1994 . Nan E. Franklin, City Recorder SIGNED and APPROVED this day of 1994 . Catherine M. Golden, Mayor - Rq,3jiewed as to form: �j 0--� Paul Nolte, City Attorney Resolution, Page 3 1 . . EXHIBIT A Notice of Revenue Bond Authorization NOTICE IS HEREBY GIVEN that the City Council of the City of Ashland, Oregon (the "City") , adopted Resolution No. — on March 15, 1994, authorizing the issuance of water revenue bonds. The bonds will be issued to finance capital improvements to the City's water system (the "Project") . The City Council may establish by subsequent resolution all terms, conditions and covenants regarding the bonds, the levels of water revenues which the City will be required to impose and collect and the use of those revenues, and the use and operation of the water system and the Project to be financed with the bonds, which are desirable to facilitate the sale of the bonds. The City estimates that .the bonds will be issued in an aggregate principal amount of not more than two million three hundred thousand dollars. Bond principal and interest will be paid solely from water revenues. The bonds will not be general obligations of the City, nor a charge upon its tax revenues, but will be payable solely from the water revenues which the City pledges to the payment of the bonds. If written petitions, signed by not less than five percent (5%) of the City's electors, are filed at the Office of the City Recorder on or before 1994 [ insert the 61 st day after the date of publication of the notice) , the questions of issuing the revenue bonds shall be placed on the ballot at the next legally available election date. The Office of the City Recorder is located at 20 East Main St. The resolution authorizing the bonds is available for inspection at the Office of the City Recorder. The bonds will be issued and sold under the Uniform Revenue Bond Act (ORS 288. 805 to 288 .945) ; this Notice is published pursuant to ORS 288. 815 (6) . Resolution, Page 4 { emorandnm F OREGON,.' March 7 , 1994 Zia: Brian Almquist, City Administrator �'- rIIm: Steven Hall, Public Works Director ,$Ubj tl. Ashland Airport Minimum Standards Revision a ACTION REQUESTED City Council approve the attached amendments to the General Aviation Minimum Standards for the Ashland Municipal Airport and authorize the Mayor to sign the document. BACKGROUND Since the initial approval of the Minimum Standards, there have been several instances of "independent" mechanics, flight instructors and similar individuals operating at the Ashland Airport. The current standards requires any such operator to meet the standards outlined for the particular type of work they were performing. The model for our existing Minimum Standards was based on the Port of Portland Airport's standards which were recommended by the Federal Aviation Administration as a good example of standards. The Airport Commission has worked with our fixed base operator, Bob Skinner, and staff to prepare the attached amendments to allow a method of setting standards and controls for the itinerant or temporary operator. The standards have been reviewed by Paul- Nolte and his comments are incorporated into the revisions. His revisions were made after the Airport Commission approved the document, but the changes did not alter th@ intent of the proposed amendments. RECOMMENDATION The Airport Commission and staff unanimously recommend City Council approve the proposed amendments. Of NOTE: Only the pages being amended are included she will furnish you with the standards, please contact Caralyn Dusenberry and the full document. cc: Airport Commission Pam Barlow, Administrative Assistant Enclosure: Standards (in part) i F CITY OF ASHLAND GENERAL AVIATION MINIMUM STANDARDS ASHLAND MUNICIPAL AIRPORT Ashland, Oregon [Updated March 15, 19941 (ONLY PAGES WITH REVISIONS INCLUDED) PURPOSE - The following "Minimum Standards" and requirements for general aviation commercial aeronautical activities have been established in the public interest for the safe and efficient operation of the Ashland Municipal Airport (AIRPORT) to enhance the orderly growth to comply with Federal State and local government legal requirements; tttgreelude'16165-104-raing of an:zclpav'snght to'eondaeta° 'i,�i "' v�,t,�r�' ,/ , a£Seett©a�t1�{"e�of the Pede�l .�urattou Act.oa€d9�1#,to es�t!`anro to�'�t�Yai nC�te Cnrtl�,�u3 Act of ,of lfi� af'1`ianspart4tit)it I�gtclahi'ns.and to assure W all lessees tke avatlalsttityrs4anrpti;t prape.xtj�i�iu 1arr�nd �„ , ,re, ja�kt „�pr�t1tS47ryttltpatiolp, and to provide information to parties operating or desiring to operate at the Airport. These standards establish minimum levels ofservice that shall be offered in order to protect the public welfaze and prohibit irresponsible, unsafe, or inadequate services. The City of Ashland (CITY) reserves the right to waive these standards, or portions thereof, when it deems in its discretion, such waiver is in its best interest and would not be discriminatory to those operations at the airport. Sei forth below are minimum standards and criteria applying to the general aviation commercial activities at the airport. SECTION 1. Definitions. The following terms used in the Minimum Standards are defined as follows: Aeronautical Activity-Any commercial activity which involves,makes possible, or is required for the operation of general aviation aircraft, or which contributes to or is required for the safety of such operations, but does not include activities of Air Carriers, Air Commuter Service providers, or the military. Aeronautical Activity Provider - A commercial enterprise providing one or more aeronautical activities for the general aviation public as hereafter enumerated, also hereinafter called a Specialty Operator. Air Carvers - The commercial system of air transportation, consisting of the Certified Route Air Carriers, Supplemental Air Carvers, commercial operators of large aircraft (Aircraft Charter), and Air Travel Clubs, all using aircraft capable of carrying 60 or more passengers. Air Commuter Service - An Air Taxi which performs at least five round trips per week between two or more points and publishes flight schedules which specify the times,days of the week,and points between which flights are performed. Operators which are registered under 14 CFR Part 298 may also operate aircraft of less than 60 passenger, and less than 18,000 lb. payload capacity. Air Taxis in this category are required to have a lease and/or operating agreement with the City. Aircraft Charter-The provision of aircraft larger than Air Taxi for hire, with pilot, on an irregular or unscheduled basis in accordance with FAR Part 121. Aircraft Rental - The rental of an aircraft without a pilot. Air Taxi -The carnage in air commerce of persons or property for compensation or hire, on a demand basis, as a commercial operator(not an air carrier) in aircraft having a maximum seating capacity of less than 20 passengers or a maximum payload capacity of less than 6,000 pounds,or the carriage in air commerce of persons or property in common carriage operations solely between points entirely within any state of the United States in aircraft having a maximum seating capacity of 30 seats or less or a maximum payload capacity of 7,500 pounds or less. These operators operate in accordance with FAR Part 135. Air Travel Club - An operator who engages in the carriage by aircraft of persons who are required to qualify for that carnage by payment of an assessment, dues, membership fee, or other similar types of remittance. Ashland Municipal Airport - Sumner-Parker Field, a municipal general aviation airport operated by the City of Ashland, also referred to as "AIRPORT". Aviation Related Business - A business in which the service, product, or activity is directly used in the operation or service of aircraft. Certificated Route Air Carrier-An air carrier holding a Certificate of Public Convenience and Necessity issued by POT to conduct scheduled services. Non-scheduled or charter operations may also be conducted by these carriers. City of Ashland-The City of Ashland,Oregon, an Oregon Municipal Corporation and owner of the Ashland Municipal Airport,also referred to as "CITY". Fixed Base Operator-An Aeronautical Activity Provider meeting specified minimum standards contained herein and providing one or more Aeronautical Activities for general aviation users. Flying Club-An association of pilots who collectively own, lease, or rent aircraft. Each club must be a non-profit corporation(in accordance with IRS rules) or partnership. Each member must be a bona fide stockholder in the corporation. The club's aircraft may not be used by other than bona fide members for rental and by no one for commercial operations as defined by these standards. General Aviation - The following aviation activities: Use of aircraft for private, business, recreational or agricultural purposes, but not including the activities of Aeronautical Activity Providers, Air Carvers, or military activity. a An Arroiratttcal iticftYtty T'royt1ler rneetmg specrtied mtmmttm sfwrlards.and pravidrug tine of the -; � �� i •'� autati4n.trses n4 a f6tlQjXtYdiy UY;f#tetaklt I�astS Ittnerzut or tempnraEy tS def}�ied aS 8t1 itid�'s! � �ttttt.�A4fl�v)t[i4CS'fOti,$ I } tces a€ra3iefrom•ESmc�to-#ate(Fewer than 80 he�rs,per namkh rcgaxdlese nf'where tt oectrs artt!naf rnt a sehedded ors or ie .Y atdty es atc a,c±nt;ultant.:ettrargeney; r pars©a or an,txfdtutdtw3�vlty�p .il nri�'deTivertn$azr alret�?R related,stew_ Minimum Standards-The qualifications established by the City in this document as the minimum requirements to be met, as a condition for the right to conduct an Aeronautical Activity on the Airport. Non-Commercial Aviation Operation - A business or corporate group engaging in general aviation activity only for the private or internal purposes of such business or corporate enterprise and not offered as a commercial activity or service to the general public. Normal Business Hours - Eight (S) hours per day except as otherwise authorized by the City. Person - Individual, partnership,joint venture, corporation, stock company, association, or any other business organization. Primary Fixed Base Operator- The Fixed Base Operator leasing the City terminal builditlg, maintenance hangar and fueling facilities from the City. H. Conduct only Non-Commercial Aviation Operations. Be prohibited from engaging in any of the activities of Aeronautical Activity Providers, Air Commuter Service or Air Carriers, defined elsewhere in these standards, unless specifically approved by the City in the Lease Agreement between the City and the tenant. III. Aircraft owned by the tenant or operated from the property leased to or occupied by the tenant are to be operated by personnel who hold appropriate and current Federal Aviation Administration pilot and medical certificates or are to be under the supervision of such personnel. i CATEGORY M. FLYING CLUBS An Airport tenant in this category shall comply with all of the minimum standards contained herein and: I. The following pertains to all flying clubs desiring to base their aircraft at the Airport. II. Each club must be a non-profit corporation or partnership as defined by the IRS. Each member must be a bona fide stockholder in thi corporation. The club shall file and keep current with the City a complete list of the club's membership. In addition,the club shall maintah a set of books showing all club income and expenses. Said books shall be available for inspection by the.,City to determine compliance will this section. III. The club's aircraft shall not be used by other than bona fide members for rental and by no one for commercial Aeronautical Activities Student checkout and/or instruction may be given in a club aircraft to club members by either a Category B Fixed Base Operator on the airpor who provides flight training or by an instructor who is a bona fide club member. Renumeration, if any, between,bona fide club members e.g., student and instructor, shall he exempt from the "no commercial operation" restriction above. 3 IV. In the event that the club fails to comply with these conditions, the City will notify the club in writing of such violations. If the club fails to correct the violations in 15 days, the City Administrator or authorized designee may take any action deemed advisable by the City. V. Each aircraft owned by the flying club must have aircraft liability insurance coverage. .......... ... ..... 'o ...... strati.. . .. . wt. '(W11 �-* ** -1 Q"* * *,* kv M w "A" MUM "T"M yze�... .EMA —W...X....,. .. -W 1ChYAEy b.w....&.2011(1 onry.4 tE1pt Ei4Elt IStS. w%' W W ................... ........... 1,g1val .0....... other Al MXMW.Afi WE Meet fExed M T NrN NO .... ... . ............... a, orl an4.based.......0r figgWi6wh, ,. sl. I(agudorlsvr{htLe�£Yaaforffispitivicledbyt lteCl7'YyrtorEoconductu tganyacuY>tgasan opera£or ;'�'heregrst=aftontsuatrd ..... e-ST 'cit Ange.and'M Wo f A W 41" AMAM _6 fir , -_o,:;nsurance:. Wq t... ti* airport busuiess license .........0-PM.. ..................... ........ .. .. ..... w + (Aid C d',Wh Mak"Is r J.- O.W.h`en' 1he:, 4nsu OW 11 ............. .......... U-realer activities a C..a..t..e..V 17:.0.,...........'.. ... ....... .........P- es %n#q.. a....t. ....... ....... A, 0A....VA 44 ....... ER Any appealsufthePPB4's ......of Ashland..Publtt W desrgnate�representative;: facilities W 11 30PP M -.90........ .............-... ............ U-- ........ SECTION 8. Minimum Improvement Standards. I. Submittal, Review and Approval of Plans. A. No building or structure of any kind, including but not limited to, buildings, aircraft storage hangars, aircraft maintenance hangars, fencing, improved aircraft parking/tie down areas, landscaping irrigation systems, light fixtures, signs, stationary fuel storage and dispensing facilities, and utilities, shall be erected, have its exterior altered, be added-to, be placed or be permitted to remain on the leased premises or any part thereof until and unless the plans showing floor areas, external design and decoration, landscaping, paved roadways, paved taxiways and paved parking areas, structural details and the ground location of the intended structure, together with a plot plan have been first delivered to, reviewed by and approved in writing by the City. All buildings, structures and facilities constructed on the leased premises shall be of new material. The City may require changes, deletions or revisions to the plans submitted in order that the proposed improvements meet the intent, objectives and guidelines of the City, and conform to the building restriction lines set forth in the Airport Layout Plan, the setback requirements for FAA technical and operational equipment on the Airport, as well as applicable codes and regulations of the City and other applicable local, state and federal regulatory agencies. 4 B. The architectural character of all structures shall be such that they are in harmony with and compatible to the architectural character as established by the City. The architectural character of structures shall include, but not be limited to the overall design, height, construction materials, exterior colors and textures. C. Notwithstanding the approval of the plans and specifications by the City, neither it, nor any person acting in behalf of the City, shall be responsible in any way for any defects in any plans or specifications or other material submitted to the City, nor for any defects in any work done pursuant thereto. Each FBO submitting such plans or specifications shall be solely responsible for the sufficiency thereof and the adequacy of improvements constructed pursuant thereto. The City shall not he held liable to any person, whether the tenant, its contractor or subcontractor or not, on account of any action or decision of the City or failure of the City to take any action or make any decision. II. Improvements. A. Aircraft Storage Hangars. In the event the FBO elects to construct aircraft storage hangars, then such storage hangars shall be permanently constructed, erected or installed on pavement designed for the heaviest aircraft anticipated to use the area, and shall be subject to the approval of the City. Aircraft storage.... S CITY OF ASHLAND 1. '' ' CITY HALL ASHLAND,OREGON 97520 Marc telephone(code 509)482-3211 Honorable Mayor and City Council John McLaughlin, Planning Directo Planning Action Fee Schedule A new fee schedule for planning actions has,been proposed for your adoption. This fee schedule is the first increase in planning fees since 1988, and is based upon the recently completed Cost of Services Analysis for the City of Ashland. The different fee schedules are as follows: Existing Proposed Pre-Application Conference: $ 25.00 $ 75.00 (no credit to app.) Staff Permit: 25.00 230.00 Solar Waiver/Variance Permit: 30.00 245.00 Type I Procedure: 150.00 525.00 Type II Procedure: 450.00 900.00 Type III Procedure: 1,000.00 1,300.00 Appeals to Council: 100.00 250.00 Sign Permits: $10 + $1 per square foot of sign area (no change) The Pre-Application conference, required by ordinance, has been calculated to have a cost of $353. We did not believe that it was in the best interest of the City to attempt to fully recover all costs associated with the &e-app, since it serves as the primary opportunity for the public to discuss specific proposals with members of City staff. We believe that there is an overall public good in the pre-app process, both through education of our land use process, as well as assisting applicants with specific proposals, that could be lost by a higher fee. Staff Permits and Solar Waivers are relatively small planning actions that involve preparation of notice, recording of deed information, preparation of findings and review of materials. While they are small matters in relation to major construction, the time involved is still substantial due to the similar planning requirements for all city decisions. Type I's are our most frequently used process, and involve almost all "normal" types of planning actions - site reviews, minor land partitions, conditional use permits involving existing buildings, etc... These can be processed without public hearings, although approximately 25% . of all Type I's end up in the public hearing process. Rather than attempt to collect additional fees when a hearing is requested, or refund a deposit, we have averaged out the cost of all Type I's, hearing and no hearing, and reached a fee of$525. This is a noticeable increase over the $150 now charged, but the level of review now taking place for these type of actions has increased tremendously since 1988. This increase is likely to create the highest level of concern for applicants, since it involves many of the smaller planning actions such as setback variances, fence variances, traveller's accommodations, etc... Type II's are the larger actions, including subdivisions, construction of structures for new conditional uses, etc... These are generally handled through the public hearing process by the Planning Commission. The fee is proposed to double from the existing $450 to $900. Given the type and nature of these proposals, we do not believe this to be an undue hardship on applicants. Type III's (zone changes, annexations, etc...) are proposed to increase from $1000 to $1300. Again, we do not believe this to be an undue hardship on applicants for these type of actions. Appeals to the Council are proposed to increase from $100 to $250. From the Cost of Service Analysis, the difference between a Type II and Type III is approximately $400. This represents the additional costs associated with a hearing before the City Council (additional notice, staff time, City Administrator, City Attorney, City Recorder, etc...). Rather than attempt to recover the full cost, we believe that the $250 represents a fair middle ground figure that is not prohibitive for appeal, yet provides.for additional cost recovery. We would recommend that a provision for return of$200 be made part of the process for successful appeals. Sign permit fees are proposed to remain the same. Overall, we believe these fees to be reasonable, and given that no increase in fees has taken place since 1988, these will help recover some of the costs associated with the processing of planning actions. ORDINANCE NO. AN ORDINANCE AMENDING THE LOCAL IMPROVEMENTS AND SPECIAL ASSESSMENTS CHAPTER OF THE MUNICIPAL CODE TO REVISE PROCESS WHEN ESTIMATED ASSESSMENT IS INCREASED, OR WHEN PROJECT EXCEEDS ESTIMATED COST, BY MORE THAN TEN PERCENT. ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE &,ENEE) THRGUGH AND ADDITIONS ARE :+.,£tf.CliS. - - THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. The following paragraph is added to section 13 .20.020 of the Ashland Municipal Code: 13 .20.020 Initiation of Local Improvements. Whenever the council in its discretion deems It necessary to make any local improvement to be paid for in whole or in part by special assessment, the council may declare its intention to make the local improvement by adopting an improvement resolution. The proposed local improvement may be initiated by either of the following methods: A. By the council, at its own initiative; or B. By written petition requesting the local . improvement signed by more than 50 percent of the owners of property that would benefit specially from the local improvement. �Thenever a3I of -_the owners of any property to bebeneftez and asessdo any Baca 3prnr��nntu �gned a peztlon :dlrecte�i and :isr�:een�ed to the cslunc1l. request.is�j; SE1G�1 �gC"c1� �.il4p#`AVt?'iri4'Yl�sr t�l�.' CoUT10��.; 711c"�y �I't�t�.St�: c'�31d , coristruc�.such Ioca1 �i�pr©cement with©ut publishing or. ma�l�ng nat�a� to the awl�ers ;of the: aff�ect�d property ana w�#»hout hold3ng„a pubTsC hearl�ng re+�artls_ng„the proposed.” ��sGa�. almp�o�em�rit _ • . SECTION 2 . Section 13 . 20.050.D of the Ashland Municipal Code is amended to read: "Modifications. At the hearing, the council may direct any modification of the improvement that it deems appropriate. If the council modifies the scope of the improvement such that the local improvement *district would be enlarged, or, if estimated assessments have been made by the time of the hearing, the assessment is likely to be increased 3�y iiar this ten percent upon one or more lots, then a new Improve merit-resolution shall be adopted by the council, an new notices mailed to all of the owners. of properties within the local improvement district. . No new publication regarding the amended improvement need be made. " PAGE 1-ANNOTATED ORDINANCE AMENDMENT (p:ordWsa dl.®o) SECTION 3 . Section 13 . 20. 060.B of the Ashland Municipal Code is amended to read: "Determination of Assessment. The council shall determine the amount of the estimated assessment to be charged against each lot within the local improvement district according to the special and peculiar benefits accruing to the lot from the improvement, and shall spread the estimated assessments accordingly. If the estimated cost, as ascertained under the preceding paragraph, is more than ten percent above any estimated Iota assessment fer the prodeot' -entain_d in " -�: '-- °: a eti " ^' " _ the council hall may: vote to discontinue the project or to find other sources of funds so that the actual assessment does not exceed the estimated assessment by more than ten percent. In determining and spreading the assessment, the council may use any just and reasonable method consistent with the benefits derived by the various affected lots j3f �riy_ a�tval,�sse5smesat �o lie ieued on an a�sdivislual iat exceeds; �i xwa� >ysti3ma d; ass ssm xl y mars;: the tee p ..... nt; the Goundsl stzal l reu :ew such incxaase at< the p� bZic hears.n ale sribes3< #n settcrn: 3 2t3 n&D E ;" The foregoing ordinance was first READ on the 15th day of March 1994, and duly PASSED and ADOPTED this day of 1994 . Nan E. Franklin, City Recorder SIGNED and APPROVED this day of 1994 . Catherine M. Golden, Mayor Approved as to form: Paul Nolte, City Attorney PAGE 2-ANNOTATED ORDINANCE AMENDMENT Nome -m,ai.�o RESOLUTION NO. 94 A RESOLUTION AUTHORIZING AND ORDERING THE LOCAL IMPROVEMENTS FOR UTILITY UNDERGROUNDING, STREET TREES AND STREET LIGHTING FOR THE OAK STREET LOCAL IMPROVEMENT DISTRICT AND AUTHORIZING THE ASSESSMENT OF THE COST OF THE IMPROVEMENTS AGAINST PROPERTY TO BE BENEFITED AND PROVIDING THAT WARRANTS ISSUED FOR THE COST OF THE IMPROVEMENT BE GENERAL OBLIGATIONS OF THE CITY OF ASHLAND. RECITALS: A. The Council has declared by resolution its intention to develop the improvements described in the above title and the improvement resolution previously adopted and to assess upon each lot or part of lot benefited by the improvement its proportional share of the cost of the improvement as provided by the Charter of the City of Ashland; and B. Notice of such intention has been duly given and published as provided by the charter and ordinances of the City of Ashland, a public hearing was held and it appears to the Council that such improvements are of material benefit to the City and all property to be assessed will be.benefited to the extent of the probable amount of the respective assessments to be levied for the costs; THE CITY COUNCIL OF THE CITY OF ASHLAND RESOLVES: SECTION 1. The council intends to make local improvements to provide the Improvements described in the above title. Such improvements will be in accordance with costs estimated to be $143,086 all of which will be paid by special assessments on benefited properties. Costs will be allocated on the basis of front footage of each tax lot on the affected streets. Those tax lots will be assessed as specified on the attached Exhibit A. SECTION 2. A local improvement district is created and shall consist of all the tax lots described in the attached Exhibit A. The district shall be called the Oak Street Local Improvement District. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 and duly PASSED and ADOPTED this day of 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of 1994• Catherine M. Golden, Mayor A roved as to form: A)k7= - P ul Nolte, City Attorney PAGE 1-FORMATION RESOLUTION (p:deiiy\o -ed2s"( ¥ ¥ § § § . \ www / ■ ; @ � @ @ > > Ea E \ \ \ k \ \ ` § i \ \ 7 \ } } / § tj \ F• & \ 7 | . ƒ E \ Q ' � M tr . I ) ! " ` ~ n ■ i { k - - - - - - , . . � . 77 m % a . \ ( { � � ` > . } { ! ( ! [ > K / : . ( ` . E . . RESOLUTION NO. 94- A RESOLUTION AUTHORIZING AND ORDERING LOCAL IMPROVEMENTS FOR SANITARY SEWERS FOR PROPERTY LOCATED IN THE AREA OF NORTH MOUNTAIN AVENUE NORTH OF BEAR CREEK. RECITALS: A. The Council has declared by resolution its intention to develop the improvements described in the above title in substantial accordance with the plans and specifications and to assess upon each lot or part of lot benefited by the improvement its proportional share of the cost of the improvement as provided by the Charter of the City of Ashland; and B. All property owners have signed a petition directed and presented to the city council requesting such local improvements be constructed. As provided in AMC § 13.20.050 when this petition was presented, the city council may initiate and construct these local improvements without publishing or mailing notice to the owners of the affected property and without holding a.public hearing regarding the proposed local improvement. It appears to the Council that such improvements are of material benefit to the City and all property to be assessed will be benefited to the extent of the probable amount of the respective assessments to be levied for the costs; The Council of the City of Ashland resolves as follows: Section 1. It is ordered that the improvements described in the above title be constructed and that the cost be assessed upon each lot or portion of lot adjacent to or benefited by such improvement as provided by the charter and ordinances of the City of Ashland. Section 2. A local improvement district is established for the purpose of the development of this improvement and the district shall consist of all those tax lots described on the attached Exhibit A. Section 3. The local improvement shall be made in substantial conformity with the proposal set forth in the initiating resolution which is to develop the improvements in accordance with costs estimated to be $336,885 all of which will be paid by special assessments on benefitted properties. Costs will be allocated on the basis on the size of the 12 tax lots to be served by the system. Section 4. Warrants for the construction of the improvement shall bear interest at the prevailing rates and shall constitute general obligations of the City of Ashland and the warrants shall be issued pursuant to and on the terms and conditions in ORS 287.502 to 287.515 inclusive. PAGE 1-RESOLUTION 1a:aai1yXnnn1ia2.,.1 Section 5. Characterization of the assessment The assessment imposed as a result of this local improvement district is characterized as an assessment for local improvement pursuant to ORS 305.583(4). This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 and duly PASSED and ADOPTED this _ day of 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of 1994. Catherine M. Golden, Mayor Approved as to form: Paul Nolte, City Attorney PAGE 2-RESOLUTION (p;aeilv\.mUla2.resI EXHIBIT A City of Ashland Department of Public Works - Engineering Division Estimated Cost per Lot for: North Mountain Avenue Sewer L.I.D. Map No. Lot No. Owner Area (acres) Unit Cost Total Cost 39-1E-4AC 400 Harper 9.63 $5,362.23 $51,638.27 39-1E-4AC 401 Cislo 0.68 $5,362.23 $3,646.32 39-1E-4AC 500 White 0.73 $5,362.23 $3,914.43 39-IE-4AC 501 White 2.00 $5,362.23 $10,724.46 39-IE-4AC 600 Johnson 0.95 $5,362.23 $5,094.12 39-IE-4AC 700 White 3.85 $5,362.23 $20,644.59 39-1E-4AC 800 Quinn 2.00 $5,362.23 $10,724.46 39-1E-4AC 900 Conrad 14.00 $5,362.23 $75,071.22 39-1E-4AC 901 Conrad 2.16 $5,362.23 $11,582.42 39-IE-4AD 200 Hill 15.37 $5,362.23 $82,417.48 39-1E-4DA 100 Hill 6.45 $5,362.23 $34,586.38 39-IE-4DB 100 Hart/Todd 5.00 $5,362.23 $26,811.15 TOTAL 62.82 $336,855.30 3HO:ntomamG 25 Febttty 1993.3 of 3 P-PO"d Nwtb Ma Um Avcauc Sanity Stow LLD. RESOLUTION NO. 94- A RESOLUTION OF THE CITY OF ASHLAND SETTING LAND USE AND LAND DIVISION PLAT CHECK FEES AND OTHER RELATED FEES PURSUANT TO THE ASHLAND MUNICIPAL CODE AND REPEALING RESOLUTIONS NUMBERED 92-08 AND 88-48. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Pursuant to Subsection 18. 108.170 of the Ashland Municipal Code, filing fees for land use matters are as follows: Type I Procedure $ 525 Type II Procedure $ 900 Type III Procedure $1, 300 Staff Permit $ 230 Sign Permit $10 plus $1 per sq. ft. , Solar Access Permit $ 245 Pre-Application $ 75 Appeals to City Council $ 250 SECTION 2 . Pursuant to Subsection 18. 108. 140.A of the Ashland Municipal Code, fees for checking land division plats and plans are as follows: Subdivision Plats $ 500 plus per lot $ 75 Condominium Plats $ 500 plus per unit $ 75 Partition Plats $ 250 Subdivision Improvement Plan Check $ 300 plus per lot $ 50 SECTION 3 . Fees for the following inspections and permits shall be as follows: Subdivision Construction Inspection $ 150 plus per lot $ 20 Street or Alley Excavation Permit $ 40 Miscellaneous Construction Permits for Construction of Curb, Sidewalk, Driveway Aprons, Etc. $ 30 Dust Suppression Permit $ 20 Driveway Painting Permit $ 5 SECTION 4 . Classification of the fee. The fees specified in this resolution are classified as not subject to the limits of Section llb of Article XI of the Oregon Constitution (Ballot Measure No. 5) . SECTION 5. The fees specified in this resolution shall be increased to account for inflation on April lst of each year, PAGE 1-RESOLUTION SETTING PLAT CHECK FEES(p:"&pwru.�)ot4i94) • I 3 based on the Consumer Price Index - All Urban Consumer Portland Index (CPI-U) December to December. SECTION 6. Resolution No. 92-08 is repealed. The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of 1994 . Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1994. Catherine M. Golden, Mayor Reviewed as to form: . Paul Nolte; City Attorney 1 PAGE 2-RESOLUTION SETTING PLAT CHECK. FEES(p:ord(p)nV @ e.nm)(3)4194) I lr ,J 40 WINDMILL INNS Of America March 1 , 1994 The Honorable Chief of Police Chief Gary Brown City Hall City of Ashland Dear Chief Brown, I would like to express my thanks and appreciation to you personally, as well to your entire department, for the professional assistance offered to us when ever the need arises. It is very comforting to know that we have an outstanding Police Department and an exceptional Chief of Police . Your officers are truly a reflection of you. Again, thank you for the prompt and professional assistance . :5e espectfully, orge Farmakis General Manage Windmill ' s As land Hills Inn GF/ag CC: Mr. John Cauvin, President & C. E. O. WINDMILLS WINDMILL INN WINDMILL INN WINDMILL INN WINDMILL INN WINDMILL INN ASHLAND HILLS INN OF MEDFORD OF ROSEBURG AT SUN CITY WEST AT ST PHILLIPS PLAZA AT MARINE WORLD AFRICA USA 2525 Ashland Street 1950 Biddle Road 1450 Mulholland Or 12545 West Bell Road 4250 N.Campbell Avenue 1596 Fairgrounas or Ashland,OR 97520 Medford.OR 97504 Roseburg,OR 97470 Surprise.AZ 85374 Tucson.AZ 85718 Vallejo.CA 94589 (503)4828310 (503)779-0050 (503)673-0901 (602)5830133 (6021577 0007 17071 5549655