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HomeMy WebLinkAbout1994-0405 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The Chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL April 5, 1994 I. PLEDGE OF ALLEGIANCE: 7: 00 p.m. , Civic Center Council Chambers (Please note time change. ) II. ROLL CALL III. APPROVAL OF MINUTES: Regular Meeting of March 15, 1994 . IV. SPECIAL PRESENTATIONS AND AWARDS: 1. Presentation of "Distinguished Budget Presentation Award" from Government Finance Officers' Association for 1993-94 budget. (Presented by Joanne Stumpf, Finance Director of Grants Pass. ) V. CONSENT AGENDA: 1. Minutes of boards, commissions and committees. 2 . Monthly departmental reports - January, February, March, 1994 . 3 . City Administrator's monthly report - March, 1994 . 4. Confirmation of Mayor's appointment of Sarada to Bikeway Commission for term expiring April 30, 1996. 5. Confirmation of Mayor's appointment of Ron Cue as Judge Pro Tempore for April 9 , 1994 only. 6. Request for sewer connection at 2901 East Main Street for property outside city limits. 7 . Letter from League of Oregon Cities regarding regional meeting in Grants Pass on April 13 . 8. Memo from Public Works Director on update of sludge disposal. 9. Liquor license change of ownership application (Hung Fai Chan, Ut Lai Chan, Amart Khachitphet dba/Jade Dragon Restaurant located at 2270 Highway 66) . VI. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per. speaker and 15 minutes total) . VII. NEW AND MISCELLANEOUS BUSINESS: 1. Letter from Ken Hagen of Recycling Task Force regarding garbage rates. VIII. ORDINANCES, RESOLUTIONS AND CONTRACTS: 1. Second reading by title only of "An Ordinance amending the local improvements and special assessments chapter of the Municipal Code to revise process when estimated assessment is increased, or when project exceeds estimated cost, by more than ten percent. " 2 . Reading by title only of "A Resolution setting a public hearing of assessments to be charged against lots within the Tolman Creek Signal Assessment District No. 66. " 3 . Reading by title only of "A Resolution revising rates for electric service connections pursuant to Ashland Municipal Code Section 14 . 16. 030 and other miscellaneous fees, and amending Schedule 90 of Resolution No. 93-23 . " \ 4 . Reading by title only of "A Resolution revising cemetery fees pursuant to Ashland Municipal Code Chapter 2. 64 and repealing Resolution No. 91-13 . " 5. Reading by title only of "A Resolution adopting the City of Ashland's rules for screening and selection of persons to c� perform personal services. " i 6. Reading by title only of "A Resolution setting a public hearing for assessments for a public park to be charged against lots within the Railroad Park local assessment district formed by Ordinance 2963, to be included in Assessment District No. 66 . The City is the only owner to be assessed for the Railroad Park. " IX. OTHER BUSINESS FROM COUNCIL MEMBERS X. ADJOURNMENT MINUTES FOR THE REGULAR. MEETING ASHLAND CITY COUNCIL March 15, 1994 CALLED TO ORDER Meeting was called to order at 7:'30 P.M. by Mayor Golden. Councillors present were Laws, Reid, Hauck, Acklin, Arnold. Councillor Winthrop was absent. APPROVAL OF MINUTES Minutes of the Regular meeting, of March 1, 1994• were accepted as presented. SPECIAL PRESENTATIONS AND AWARDS-," 1. ' Resolution Commending Officer:)Janet, Bailey's`Selection ,as DARE Officer of the Year for-the State of Oregon. Mayor Golden reid 'the 'resolution. Council lors• Reid/Hauck m/s adoption of resolution 94-13. Roll -call vote: Laws; Reid, Hauck, Acklin, Arnold:YES ! 'c CONSENT AGENDA 1: Minutes of .boikds,' commissions and committees. 2: Monthly' departmental reports'- February, 1994 . 3 . City Administrator's monthly report. 4. Liquor license application for Five Rivers Restaurant, 139 E. Main Street (full license) . 5. Authorization for Mayor and Recorder to sign termination of storm drain easement in Terrace Pines Subdivision. 6. Memo from Building Official concerning earthquake preparedness. 7. Snow report from Public Works Director. Mayor and Council requested items 3, 5, and 6 be moved to New Business. Councillors Hauck/Arnold m/s approval. of Consent Agenda. PUBLIC HEARINGS 1. Proposed formation of a Local Improvement District to provide utility undergrounding, street lights and street trees on the east side of Oak Street for Lithia Way to "A" Street and along the block bounded by Oak, "B" and Pioneer Streets. Public Works Director Steve Hall presented information to Council showing majority of taxlot owners 1l1 favor of LID. Councillors Laws/Acklin m/s passage of Resolution 94-14 . Roll call vote: Laws, .Reid, Hauck, Acklin, Arnold YES. f (r.Mmuuali-I}-91.min-yg,U ' 1 ,l PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per speaker and 15 minutes total) . Sherman Gardner, 615 Faith Avenue, asked for information on users' fee on electric utility bills. Questioned legality of electric users' fee in relation to Measure 5 requirements. Council asked City Attorney to respond in writing to Mr. , Gardner. UNFINISHED BUSINESS 1. Report from Director of Public Works and Finance Director on alternative methods of bonding improvements to Water Filtration. Plant. Public Works Director Steve Hall presented information on improvements necessary for the water filtration plant. Finance Director..Jill. Turner. presented information on the alternative methods of .bonding available. ' 5 Robert.Avalon,•-276:-B'Street_ 14, presented information on ozone _,treatment processes. Hall responded that the Federal Drinking Water Act requires chlorination of our water. Hall will review information and report back to Council and Mr. Avalon. Councillors. Laws/Hauck m/s to choose ,revenue. bond approach to funding. Roll call vote: Laws, Reid, Hauck, Acklin, Arnold YES. .",Laws/Hauck m/s adoption of Resolution 94-15. Roll call vote: Laws, Reid, Hauck, Acklin, Arnold YES. NEW AND MISCELLANEOUS BUSINESS 1. Memo from Director of Public Works concerning request by Airport Commission for approval of amendment to the General Aviation Minimum Standards for the Ashland Municipal Airport. Public Works Director Steve Hall presented information on the amendments and explained need for changes. Councillors Hauck/Laws m/s approval of amendments. Roll call vote: Laws, Reid, Hauck, Acklin, Arnold YES. Consent Agenda items: 3. City Administrator's monthly report. Cathy and Don Laws work on this. 5. Authorization for Mayor and Recorder to sign termination of -storm drain easement in Terrace Pines Subdivision. Public Works Director Steve Hall reviewed details of proposed termination and explained that there is no anticipated future need for easement by City. (r.Miauk:lt-IS-4f.min—pg.2) 6. Memo from Building Official concerning earthquake preparedness. Building Official Mike Broomfield reviewed information in his memorandum of February 16, 1994. Fire Chief Woodley presented information to Council on City-wide disaster .drill `planned for April 13 , 1994 . Councillors Laws/Reid m/sapproval of Consent Agenda items 3 , 5, 6. Voice vote all AYES. ORDINANCES. RESOLUTIONS AND CONTRACTS 1. First reading- by title only of "An ordinance amending the local improvements and special assessments chapter of the' Municipal Code to revise process when estimated assessment is increased, or when project exceeds estimated cost, by more than ten percent." Laws/Reid m/s passage to second reading. Roll call vote: Laws, Reid, Hauck, Acklin and Arnold YES. 2. Reading by title only of "A Resolution authorizing and ordering local improvements for utility and"ergrounding, street lights and street trees for property located on the east side by Oak Street from Lithia Way to "A" Street and along the block bounded by Oak, "B" and Pioneer Streets. See Public Hearing item 1. 3 . Reading by title only of "A Resolution authorizing and ordering local improvements for sanitary sewers from property located in the area of North Mountain Avenue, north of Bear Creek. " Councillors Arnold/Hauck m/s adoption of Resolution 94-16. Roll call .vote: Laws, Reid, Hauck, Acklin, Arnold YES. 4 . Reading by title only of "A Resolution of the City of Ashland setting land use and land division plat check fees and other related fees pursuant to the Ashland Municipal Code and repealing resolutions 92-08 'and 88-48 . " Acklin/Arnold m/s adoption of Resolution 94-17 . Roll call vote: Reid NO; Laws, Hauck, Acklin, Arnold YES. OTHER BUSINESS FROM COUNCIL MEMBERS 1. Susan Reid - Attended meeting''to discuss BPA tiered rates that will be brought forth on wholesale market. Discussed alternatives on electric conservation: Lease gas water heaters to citizens; reduce temperatures in water heaters during low-use times, etc. (r.Minuta\3-15-97.ntin-Vg.3) 2 . Mayor - Letter from Ken Hagen of Recycling Task Force regarding progress on recycling of non-recyclable plastics. ADJOURNMENT Meeting was adjourned 9 : 05 p.m. Nan E. Franklin, Recorder Catherine M. Golden, Mayor i (r,MinutcW-1$-94anin-IT.d) ASHLAND HISTORIC COMMISSION Minutes March 2, 1994 - CALL TO ORDER The meeting was called to order by Chairperson Jim Lewis at 7:40 p.m. Members present were Jim Lewis, Terry Skibby, H.L. Wood, Le Hook, Casey Mitchell, Chloe Winston, Steve Ennis and Keith Chambers. Also present were Senior Planner Bill Molnar, Associate Planner Mark Knox, City Council Liaison Pat Acklin and Secretary Sonja Akerman. Dana Johnson was absent. APPROVAL OF MINUTES Winston moved and Mitchell seconded to approve the Minutes of the February 2, 1994 meeting as submitted. Ennis remarked that on Page 2, the address should be on Lithia Way rather than Lit Way. The motion, with the correction, passed unanimously. STAFF REPORTS PA 94-031 Conditional Use Permit 758 "B" Street Philip Lang/Ruth Miller Knox reported this application is for the conversion of an existing garage to an accessory guest unit. A Conditional Use Permit is required because the setbacks are non-conforming. Exterior changes to the building include the addition of cedar shingles to match the existing home and the new garage, the addition of two skylights on the roof, the addition of a door on the east side, and the enclosure of the existing garage door. Knox noted that Staff is supportive of the application, especially since an older structure will be retained. He added that outbuildings on the alley have a positive impact because they are representative of the development pattern throughout the Historic District. Skibby asked if the frame of the building will be retained. Knox said it is in good shape and will basically be kept in tact. Hook asked about the condition of the alley. It is not paved, and Knox said for the approval obtained three years ago, the owners were required to sign in favor of improvements. Skibby inquired about the poor condition of the sidewalk in front of the house. Ruth Miller, owner/applicant, stated it will be upgraded upon completion of the work on the new garage and guest unit. When questioned by Chambers about kitchen facilities, Miller said there will only be a bathroom and a utility sink. No kitchen appliances will be installed, as it will be used as a bedroom for their guests. Wood moved and Ennis seconded to recommend approval of this application to the Planning Commission. The motion passed unanimously. PA 94-034 Conditional Use Permit 868 "A" Street Betty Camner Knox explained the owner is requesting to convert her existing cottage into a one-unit motel. Existing parking is adequate and the alley is already paved. A building permit will be required before the cottage can be rented because building codes differ between rental units and motel units. Ennis asked about the concrete wall by the unit. Betty Camner said half is on her property and half is on the neighbor's property. Suggestions for making it less conspicuous included covering it with wood, painting it, and growing vegetation such as ivy or honeysuckle. With a motion by Hook and second by Chambers, it was the unanimous decision of the Commission to recommend approval of this action. PA 94-037 Transfer of Ownership/Solar Waiver 117 North Main Street Gail Barham Molnar said the original application for a three-unit traveler's accommodation was approved last September. The new owner is aware of all the conditions of approval. The solar waiver is requested because the roof line needs to be reconstructed in order to accommodate the bathrooms upstairs. Staff is recommending approval with the conditions of the previously approved application remaining the same. Ennis recalled the densities which were discussed last September. While he realizes these are two separate applications with two separate owners and two separate assumptions, it still bothers him. Molnar said the Planning Commissions struggled with this proposal because since the property was for sale at the time, it was felt the application was only to make the property more marketable. Chambers stated he has the same frustration because they are continually being asked to "grandfather" in situations which were intentionally created. Skibby related he was able to tour the house and felt positive about the project. Bill Emerson, designer for the project, clarified the fact that the previous owner thought bathrooms could be added without any exterior changes, but he found it could not be done. The only change in the front will be the addition of a handrail. He also said that after a survey was completed, it was found the house did not meet the required six foot setback, so the owner obtained a boundary line adjustment. Lewis remarked the Historic Commission agrees the previous application was premature, however, the new owner has everything together. Ashland Historic Commission Minutes March 2, 1994 Page 2 Skibby noted the original owner, Ann Hill Russell, was one of the finest marble sculptors in the country and that many gravestones in the City's cemeteries were carved by her. Ennis stated he voted against the application in September because he felt the density of the lot was misrepresented and it was premature. Although he likes what is being proposed now, he finds it hard to support. Chambers asked if the target use has changed since the square footage of the lot has been adjusted. Molnar stated it is still a duplex, not a triplex. The Commission needs to weigh whether the adverse effects would be greater with a duplex or a bed and breakfast. Skibby questioned the square footage of the addition. Emerson answered the footprint will remain the same. The only addition will be ceiling height and roof line change. Owner Gail Barham asserted the house has been remodelled three times in the rear and she wants it cleaned up and more unified, while maintaining the integrity of the structure. The Commission then discussed the elevations which will be changed and how visible these changes will be from the street. Chambers moved to recommend approval of this application, noting it is still the same piece of property with the same number of units, with the only changes in the rear, which will nearly be non-visible. Mitchell seconded the motion and it passed will all voting aye except Ennis, Winston and Hook. PA 94-041 Site Review 624 "A" Street James Lewis Lewis excused himself from this action and turned the meeting over to Skibby. Knox explained the applicant is requesting to convert the Railroad Depot into general retail and office space. As an interim use for the retail space, the applicant intends to operate a light wood manufacturing shop until the space is leased for retail use. Parking will be adequate and the owner proposes to reduce paving by installing grass pavers. Sidewalks have recently been installed. Prior to the issuance of a Building Permit, the owner will have to turn in a landscape/irrigation plan and have it approved by the Tree Commission or designee. Ennis asked if paving of the alley will be a requirement. Knox answered it would. Hook said he had a problem with this. Acklin stated there are no rules for not paving the alleys. After discussing this, Skibby said that although current rules for paving exist, the Commission can request a delay in alley paving. Ashland Historic Commission Minutes March 2, 1994 Page 3 Lewis conveyed he had previous approval for a Site Review but because of the lapse of time, it expired. All exterior changes have been approved by the State Historic Preservation Office. Hook asked about the proposed color of paint. Lewis answered it is on the building and can be seen where it was sanded down. He will be using gray colors from the 1880s, and will be getting approval from SHPO. Skibby questioned the use. Lewis said there are several people who have expressed an interest in the space and he needs room for an office. When Ennis asked about handicapped access, Lewis said each use will be accessible according to ADA. Skibby said this is a fitting use for the property. Ellen Downes, 266 Fifth Street, said she has looked at the plans. Her concerns are of the alley paving. It is a very residential alley, and would suggest there not be a blind assumption that all alleys be paved. She would rather have dust problems than have it paved. Acklin reiterated that right now the rules require paving. DEQ has stated the dust needs to be reduced because it is not healthy. Also, unpaved alleys cost more to maintain. Chambers said the Alley Committee has put in countless hours to identify the alleys in Ashland and suggest alternatives to paving. The prevailing attitude in Ashland is that not all alleys should be paved. A large percentage of people recognize that alleys are a resource. Even though it is in the books to require paving, the City has the power to delay paving and recommend alternative methods. Speaking from experience, he said dust on most residential alleys is minimal, and he asked that this alley paving be delayed. Molnar said he can understand the frustration of the Historic Commission and the Alley Committee, as paving/alternatives to paving was discussed with the Planning Commission at a study session and went no further. This also needs to go to Pubic Works to study alternate methods of paving. Staff has no problem with the applicant signing in favor of alley improvements with a deferment. Chambers suggested a driveway cut rather than using the alley for traffic. Winston moved to recommend approval of this application. Ennis added that condition 7 be revised to recommend the applicant sign in favor of alley improvements. Hook seconded the motion with the amendment. The motion passed unanimously, with Lewis abstaining. Ashland Historic Commission Minutes March 2, 1994 Page 4 PA 94-042 Extension of Conditional Use Permit and Site Review Vacant Corner of Heiman and Lithia Way Jonathan Warren Knox noted this application is for an extension of what has been previously approved; there are no changes from the original application. Staff has received a number of complaints about the unimproved status of the lot, including the fence, which is unpleasant and an encroachment to the sidewalk. Knox stated these conditions are serious and need to be rectified immediately. Staff has recommended approval of this application with all previously approved conditions. Additional conditions are that the applicant install or bond for a temporary sidewalk to the satisfaction of the Public Works Director and Community Development Director; install or bond for improvements to the water main on Heiman Street to the satisfaction of the Public Works Director and Community Development Director; remove the existing fencing along Lithia Way and replace it with landscaping according to originally approved plans, or install fill behind the sidewalk to provide for a gradual slope dissenting away from Lithia Way to the satisfaction of the Community Development Director; and that the previous conditions be completed or bonded by May 1, 1994. If these conditions have not been met by June 1, the City of Ashland will call the bonds and complete the improvements. Knox said he has talked with the applicant who has agreed to conform to all the conditions. Ennis stated that although this is an attractive building and permitted use, it is too large for this site. He felt that way during the original application and still feels that way. Chambers said he also originally voted against it. In view of the extension, he said the City has been forced to look at the ugly site for over a year, and does not feet that consists of grounds for an extension. The past performance needs to be considered. Hook agreed and said the work was started almost immediately, and going by past performance, the application should not be extended. Molnar stated there have been no major ordinance changes. Usually a first extension is relatively easy, but the Commission can request the Hearings Board call it up for a public hearing. Wood, Winston and Mitchell were not members of the Historic Commission when this application was originally approved. They all agreed the structure was too large in scale for the site. Wood moved to recommend denial of the application because of traffic safety, bulk and scale. Hook seconded the motion. After discussing the concerns, Chambers said he would write a memo to the Planning Commission addressing the reasons for denial and requesting the Hearings Board call it up for a public hearing. (The memo is attached and made a part of these minutes.) The motion passed unanimously. Ashland Historic Commission Minutes March 2, 1994 Page 5 PA 94-045 Site Review 407 Scenic Drive Richard and Dorothy Davis Molnar explained the Conditional Use Permit application for a traveler's accommodation was recently approved and the Site Review was deferred in order to allow more time to submit final landscape and building plans. The Historic Commission felt the original drawings presented for the owner's quarters were too repetitive with the house, and subsequent plans have been submitted. Ennis remarked the elevations have grown from the original approval, but stated the architecture and concept are very nice. The Commission agreed the plans have improved. Hook moved to recommend approval of this application as submitted. Skibby seconded the motion and it passed unanimously. PA 94-046 Site Review 8 "B" Street Phyllis Sanderson/Caroline Mohagen Knox explained the applicants are requesting to add a second story addition to the existing house which comprises a residence and small antique business. The addition is requested to expand the residential area, while the commercial area will remain the same. Skibby noted the Review Board questioned the scale of the proposed addition. Ennis added that according to the Site Design and Review Standards, the height relating to nearby structures is too massive. He suggested the applicants lower the plate height to reduce the height and still have two stories. His biggest concern is the west elevation, which will face the parking lot on Water Street. Phyllis Sanderson stated the wall will be broken up with landscaping. Lewis stated the west wall seems like it is stacking up without architectural relief, and suggested changing the gable and perhaps adding a belly band to break up the relief. Ennis advised the applicant she should work with the Review Board in revising the elevations. Sanderson said she would agree to breaking up the lines, but doesn't want to lose the height. The existing ceiling downstairs is nine feet, while the ceiling upstairs will be eight feet. Ennis said the elevation needs to be softened and depth added, and that can be accomplished without losing the height. Sanderson noted the house sits on two lots and covers less square footage than allowed. Ennis moved to recommend approval of this application with the condition the owners work with the Review Board in addressing concerns of massing. Winston seconded the motion and it.passed unanimously. Ashland Historic Commission Minutes March 2, 1994 Page 6 PA 94-018 Site Review 438 North Main Street Marilyn M. Evans Knox gave background information on this application, stating that in February of 1990, the owners received approval to operate a five-unit motel with catering. In April of 1993, approval for a Minor Land Partition was granted, and last December, the applicant applied for a business license for a 34 seat restaurant. The applicant was then notified of Building and Planning requirements, and is currently operating the restaurant and hotel in violation of these requirements. There will be no exterior modifications other than a ramp to accommodate handicapped customers. The parking, as proposed, does not meet the vision clearance requirements, nor does it meet the Site Design and Use Standards, or the Detail Site Review Standards. Other concerns include the lack of screening for the existing commercial size trash container, inadequate bicycle parking, and the Minor Land Partition which was approved less than a year ago has not been completed (if the survey is completed prior to April 13, 1994, four parking spaces would be on a separate parcel). Staff is unsupportive of a favorable recommendation to the Planning Commission. Cheryl Colwell, owner of the property, handed out a revision of the parking design. Skibby questioned the parking areas in front of the house. Colwell explained the existing parking, and Molnar added the two spaces in front and five in the rear were originally approved; however, since that time, the Site Design and Use Standards have been adopted by the Council and parking in front of structures is no longer approved. The City is now bound by the existing standards. Knox interjected the requirements for a 34 seat restaurant exceed the standards for parking. John Colwell asked for a clarification of the parking violations and stated the landscaping and trees have been planted for a reason and feels there are mitigating circumstances. Molnar said the owners should not be planting a screen now to block a very nicely restored house. Cheryl Colwell said the restaurant is only in operation from 6:00-9:00 p.m. and added she would be willing to remove one of the tables in order to conform to parking requirements. Winston questioned the owners about the Minor Land Partition. Cheryl Colwell said it will not be divided. When questioned about the garage, John Colwell said they do not want to lose the garage. Also, it seems to be a moot point to try and screen one parking space when all the residences in the area use their own unscreened parking. (At 10.00, Hook moved and Skibby seconded to ertend the meeting. The motion passed unanimously.) Hook said he would like to see Staff work with the owners because he feels it is a good use of the property. Chambers agreed they should work together, however, he also feels they should not give away rules which have already been adopted. He added the building is very attractive and it would be nice to be able to see it. Ashland Historic Commission Minutes March 2, 1994 Page 7 Knox suggested the owners work with Big Al to share parking spaces during the few hours that overlap. Hook moved to recommend approval of the application with the direction that Staff work with the owners to solve the parking problems, without compromising the density of parking on the front drive, while keeping the two already approved spaces and not adding more. Chambers seconded the motion and it was unanimously passed. PA 94-043 Site Review 362, 366, and 370 Lithia Way Greenewood Homes/Don Greene Molnar conveyed the applicant has been working with the Review Board for this proposal to add a second story. The building is not a typical 1950's structure. The applicant has incorporated suggestions and changes and Staff appreciates the time the applicant has spent with the Review Board. Since the location is in a very visible spot, Molnar said the Commission needs to feel comfortable with the decision made tonight. Staff concerns include the windows on the second floor (North and East elevations), points of entry (something lacking?), HVAC equipment on the roof top, and that the applicant come in to work out a sign program so problems are not created for individual businesses. Staff is recommending approval of this application with conditions as noted in the Staff Report. When questioned by Ennis regarding access requirements, Don Greene stated he has met with Building Official Mike Broomfield and all requirements will be met. Greene then presented a color rendition of the building with the second story. Chambers said he felt the scope and scale of the entry door does not pull you in. Lewis suggested the front door have more of a wood-like surface, which would give the entrance a different look. Ennis said he was sorry he had not attended a Review Board meeting with the applicant, but felt there is still a need to break up the massing. (At 10.30, Skibby moved and Chambers seconded to extend the meeting. The motion was unanimously passed) Hook moved to recommend approval of this action to the Planning Commission, while advising the applicant to look closer at the doors (with the suggestion that heavier, wooden ones be used), and also that he work with Staff on the signage. Winston seconded the motion, and it passed with all voting aye except Ennis. Ashland Historic Commission Minutes March 2, 1994 Page 8 PA 94-044 Conditional Use Permit and Site Review 31 South Second Street Michael and Laurie Gibbs The Staff Report was given by Molnar. He stated the original application in 1986 was for a five-unit motel. This application is to expand the existing Enders House from four units to nine units. Seven units will be in the house and two will be in the carriage house. Many years ago, the roof burned on the house and the applicant intends to reconstruct the third story, making it as compatible as possible with the original house. The target uses would generate higher traffic than the proposed use. Staff feels the design is compatible and is recommending approval. Skibby questioned the design. He said the Review Board did not see the actual elevations, only a photo copy of the original house. He said he was expecting to see a restoration, but the elevations turned in for this application are a departure of the original design.-He asked the owner if the design could be more original. Michael Gibbs responded he needed more room on the top floor to make the project viable. He explained that according to his contractor, more space would be required in order to get more head room. He will match the design as close as possible. Lewis asked if Gibbs would consider using double windows in the front, and Gibbs replied it could probably work out. Ennis and Mitchell said they did not feel the need to have all double windows on the third floor and turret. Gibbs said that while the design won't be the same as the original, it will have an architectural interest in town and will be compatible. When questioned about ADA standards by Ennis, Gibbs answered one unit will be designed for the handicapped, the project will include handicapped parking, paths, etc. Lewis declared it is important to maintain the shingle pattern on the third story. Gibbs also stated he will put the chimney back, but it will not be functional. With a motion by Hook and second by Winston, it was the unanimous decision of the Commission to recommend approval of this application. BUILDING PERMITS Permits reviewed by members of the Historic Commission and issued during the month of February follow: 253 Third Street Jerome White/E. Ellingson Remodel/Addition 15 South Pioneer Street OSFA Addition Ashland Historic Commission If Minutes March 2, 1994 Page 9 208 Oak Street Tim Cusick/Lance Pugh Remodel 124 Strawberry Lane Christine Crawley Remodel/Addition 163 Granite Street Frances Sharkey Remodel 192 Harrison Street Carol Howser Garage Conversion 166 East Main Street John Schweiger Remodel 586 'B" Street Sybil Maddox Remodel 140 Alida Street Stella Gordon Shed Demolition 570 Siskiyou Boulevard Laura Shrewsbery Addition 139 East Main Street Five Rivers Sign REVIEW BOARD Following is the schedule (until the next meeting) for the Review Board, which meets every Thursday at least from 3:00 to 3:30 p.m. in the Planning Department: March 3 Hook, Lewis and Skibby March 10 Mitchell, Winston, Lewis and Skibby March 17 Hook, Winston, Wood, Chambers and Skibby March 24 Skibby March 31 Ennis, Wood and Skibby OLD BUSINESS Graffiti in Ashland The Commission discussed the draft letter prepared by Wood. With a few minor changes, it was decided it should be forwarded to the Mayor and Council. National Historic Preservation Week The Committee will meet next Monday to work on a schedule of events for inclusion in the bill stuffer. NOTE Due to time constraints, there was no report regarding City space needs, Railroad Parr seismic retrofitting of old buildings, or the marker repair at the Ashland Cemetery. NEW BUSINESS Jackson County Register of Historic Landmarks Although time had run out, the Commission acknowledged its support of Jackson County's review of historic resources in the Ashland area. ADJOURNMENT The meeting adjourned at 11:00 p.m. Ashland Historic Commission Minutes March 2, 1994 Page 10 ' 01* "L `.G0 GG� .�: March 2, 1994 Ashland Planning Commission Cram Ashland Historic Commission ,$1xh;Pct: PLANNING ACTION 94-042 We have voted unanimously tonight to recommend denial of Planning Aaron 94-042. We request that you call this action for a public hearing. Our reasons for o_bjecting to an extension of the Conditional Use Permit are as follows: 1) We have serious concerns about the scale and height of the structure planned for this site This concern was expressed by several Historic Commission members in October of 1992. Tonight this view(with three new members on the Commission)was unanimous. We feel the design as presented is not compatible with the site. 2) The design presents safety hazards for traffic and pedestrians. Traffic turning onto Helman Street from lithia Way will have trouble seeing vehicles exiting the motel and vice versa Pedestrians leaving the motel for the Plaza will very likely attempt to moss Lithia Way to the median island (the logical crossing),but no crossing is planned here. 3) We object to the condition the site has been left in for the past 15 months, proving to be both an eyesore and a safety hazard to the citizens of Ashland. We have no confidence that a year's extension will result in anything except another year of the same. CITY OF ASHLAND PARKS AND RECREATION COMMISSION REGULAR MEETING MINUTES February 28, 1994 Chair Alsing called the meeting to order at 7:00 p.m. at the department office, 340 S. Pioneer Street. ATTENDANCE: Present Pat Adams, Al Alsing, Laurie MacGraw, Teri Coppedge, Ken Mickelsen. Absent None I. ADDITIONS OR DELETIONS TO THE AGENDA None IL APPROVAL OF MINUTES A. Regular Meeting - January 31, 1994 Commissioner Adams made a motion to approve the minutes of the Regular Meeting of January 31, 1994 as written. Commissioner Coppedge seconded. The vote was: 4 yes - 0 no B. ,Special Meeting - February 15, 1994 Commissioner Alsing indicated that the minutes should reflect that following the vote on candidates, the Commission chose to recommend Robert Malone to the City Council for appointment to Position #3 on the Commission. Commissioner Adams made a motion to approve the minutes of the February 15, 1994 Special Meeting as amended. Commissioner MacGraw seconded. The vote was: 4 yes - 0 no 0 IIl. BILLS AND FINANCES A. Approval of previous month's disbursements Commissioner MacGraw made a motion to approve the previous month's disbursements as indicated by Payables checks #8822 through #8914 in the amount of $81,378.17 and Payroll checks #6930 through #6985 in the amount of$36,175.98. Commissioner Coppedge seconded. The vote was: 4 yes - 0 no B. Approval of Quarterly Financial Statement - December 31, 1993 Having reviewed the Quarterly Financial Statement for the second quarter of fiscal year 1993-94, Commissioner Adams made a motion to approve the statement as presented. Commissioner Coppedge seconded. Director Mickelsen reported that all department funds we're in good shape half way through the fiscal year and that he anticipated no problems with the budget. The vote was: 4 yes - 0 no Regular Meeting - February 28, 1994 Page 2 Ashland Parks and Recreation Commission IV. AUDIENCE PARTICIPATION ON THE AGENDA A. Jim Young - Lithia Arts Guild Jim Young and several board members from the Lithia Arts Guild were present in the audience to speak to the Commission regarding topics related to use of Calle Guanajuato and the marketplace contract. Performing artists. First addressed was a request to add performing artists to the agreement similar to vendors. Mr. Young explained that as the Lithia Arts Guild was an organization which includes performing artists as well as crafts persons, the Guild would like to have performing artists' "craft" included in the overall contract for the marketplace. He explained that in prior years the marketplace promoter hired performing artists to perform and only allowed them to sell or take donations on the days that they performed. He said that performers are really such an important part of the marketplace event that the Guild believes they should be an integral part of the organization-for the event. He explained that the Guild would like to offer performing artists a more active role in the marketplace by allowing them to advertise or to sell tapes from the information booth throughout the season if they are Guild members. As in previous years, if a performing artist is not a Guild member, he or she would only be able to sell the day that they perform. The Guild proposed that the contract me amended to include performers for the purpose of selling at the marketplace. In discussion it was determined that the Guild would develop guidelines and a jurying system similar to those for other vendors if the Commission approved their inclusion into the marketplace agreement. The Guild as marketplace promoter would have the option to hire performers who were not part of the Guild but those performers would only be able to sell their tapes or advertise their services on the day that they actually performed. Early set-up of information booth. Jim Young also requested that the Commission grant permission to set up the information booth for the marketplace prior to the appointed 8:00 a.m. set-up time for all vendors. He said that the information booth was needed by vendors prior to their set-up time for the purposes of coordination. He said the booth could be very unobtrusive and not interfere with vehicles and plaza merchants who need access to the area prior to 8:00 a.m. Commissioner Adams inquired as to where on the Calle would the information booth be located. Mr. Young said that the thought was to have a regular 8' x 8' booth located near the stage area. He said that the previous marketplace operator, Judie Bunch, had just used a small cart at the entrance to the area but that the Guild's information booth would serve a lot more purposes than Judie's. He also indicated that if possible they would like to leave that booth set-tip overnight if it were unobtrusive. In discussion the Commissioners indicated that they would not want to approve an early set-up for the information booth without input from the plaza merchants. Commissioner Regular Meeting - February 28, 1994 Page 3 Ashland Parks and Recreation Commission Lithia Arts Guild - continued Adams indicated that because of all the effort over the years in working to develop a cooperative balance between marketplace interests and plaza merchant interests that she would not want to grant an earlier set-up without running it past the merchants for their reaction. Commissioners suggested that the Guild speak with plaza merchants to determine whether or not they would have an objection to early set-up of the information booth and that the Commission would defer considering the request until there was time for comment from the merchants. Termination language of contract. Mr. Young pointed out that there appeared to be a phrase "or something" missing from the language of section VI-B of the agreement in that it is not a complete sentence. After reading the sentence, it was not complete and the Commission indicated that it would be fixed. Mr. Young indicated that there were three other topics which the Guild would like to propose to the Commission which were not directly related to the marketplace agreement but pertained to Calle Guanajuato: Britt Festival participation. He said that the Guild and Britt had been considering a cooperative effort whereby Britt would be allowed to set up a small 4' x 4' booth at the marketplace where they could sell tickets by using a portable phone. In exchange, Britt would include a promotional flyer in their programs to advertise the marketplace. The basis for this proposal was that it would be 'one non-profit helping another non-profit." Banner posts. Mr. Young said that the Guild would like to propose that they have a certain amount of control over two positions on the "gate" posts on which the four department banners are displayed. He said that the Guild was working on the concept of having a few special event days or weekends during the season whereby unique groups or kinds of arts would be featured. He asked that the Commission consider making two of the spots on the banner posts available to the Guild for use to assist in announcing special events. In discussion, Commissioner Alsing suggested that the use of the banner posts in this manner might be considered temporary signing and recommended that if the Commission approved the concept that the Guild check with the Planning Department to determine that the special event banners would not be in conflict with the City's sign ordinances. Mr. Young indicated that their idea had been that the event banners would be generic in nature and did not envision that they would look like a sign. Commissioner Adams indicated that she would be more open to the concept if the design of the event banners used symbols rather than lettering which would appear more like advertising. Mural. Mr. Young indicated that the Guild had been in touch with the So. Oregon Historical Society and that the two groups had been discussing the concept of creating a mural for the wall along the building at the.Winburn Way side entrance to Calle Guanajuato. The initial idea would be to have the mural depict a map of "old" Ashland Regular Meeting - February 28, 1994 Page 4 Ashland Parks and Recreation Commission Lithia Arts Guild - continued from which passers-by could locate historic sites and places. He said that they had not as yet spoken to the property owner wanting first to determine whether or not the Commission would endorse the idea. By consensus, the Commission indicated that it would have no objection to the concept but did not have enough information to actually endorse it -- particularly prior knowing the property owner's opinion of the concept. In discussing the various topics, Commissioners generally supported the concept of having performing artists included in the contract similarly to vendors provided that the artists participating were appropriate to the locale. Commissioner Adams suggested adding performing artists on a trial basis with perhaps a review in July. Mr. Young indicated that the Guild would see that as reasonable. MOTION Commissioner Adams made a motion to amend the 1994-96 Calle Guanajuato Marketplace Contract to include performing artists as part of the agreement similarly to vendors with the provision that the decision would be reviewed by the Commission in July of 1994 to determine whether or not it should continue. Commissioner MacGraw seconded. The vote was: 4 yes - 0 no Regarding the banner posts, Commissioners generally indicated that they would not be opposed to the concept of using the banner posts for "event banners" but needed a more defined proposal prior to making a decision. Commissioner Coppedge, noting a personal attachment to the Commission's banners, indicated that she would probably not be in . favor of the "event banners" at this point in time and would prefer to have the department's banners remain in place for at least a year. As to having the Britt Festival participate with a booth for ticket sales at the marketplace, Commissioner Adams indicated that the idea was so far from the original concept for the marketplace that she felt strong reservations about allowing it although she understood the benefit the marketplace would receive by having an advertising flyer placed in Britt's program. Commissioner Coppedge too expressed concern saying that she felt that that kind of activity belonged at the plaza information booth rather than at the marketplace. Commissioners also inquired as to whether or not the Guild had considered the possibly awkward position it might be putting itself into offering such an opportunity to one performing arts entity and not to others. As to the mural, Commissioners said that the Guild could indicate to others that the Commission was "not opposed to the idea in concept", but could not indicate that the Commission supported or endorsed the concept at this time. Regular Meeting - February 28, 1994 Page 5 Ashland Parks and Recreation Commission Lithia Arts Guild - continued Commissioners indicated that they would be willing to address the topics of earlier set-up time for the information booth, Britt Festival participation, and the mural again with the Guild but needed more information on various aspects of all three prior to making decisions regarding them. B. Steve Koskella - stream enhancement program Steve Koskella and Scott English, environmental consultants living in Ashland, were present in the audience seeking permission and support from the Commission in doing a feasibility study in relationship to applying for a grant funded by state lottery monies for Watershed Health Enhancement for fisheries enhancement in the upper Bear Creek drainage. Mr. Koskella said that in surveying the area that they found two areas on City land adjacent to the N. Mountain Park site which would be suitable for enhancement. He explained that rather than use the main channel of Bear Creek which is used heavily for irritation purposes that they proposed to re-open and enhance side channels to develop more acceptable spawning beds. He indicated that he needed permission from land owners prior to applying for the grant. Generally speaking the Commission was supportive of the proposal. Commissioner Adams inquired as to whether or not they were aware that the Commission plans to develop N. Mountain Park into.a very active park with features which will bring a high concentration of people to the park. She said that she needed to know that they would not feel that keeping people away from the stream would be a necessary part of the proposal; people are usually attracted to water. Mr. Koskella replied that his preference would be to see that some portion of that area be set aside as an area where natural habitat can be observed and perhaps used of educational purposes. Commissioner Alsing indicated that though nothing is firm at this point in time, it was the Commission's intent to leave that area somewhat in its natural state but it will be at least abutting a very active, people oriented park. Mr. Koskella said that he felt that the active park and stream enhancement projects could co-exist -- similarly to Lithia Park and Ashland Creek. Commissioner Coppedge indicated that she was in strong support of the project and did not want to see the Commission give the impression that it was reluctant to have it happen. Commissioner Adams said that she supported the proposal and that she would like to see it succeed, however, she needed to know that Mr. Koskella understood that she did not believe that it would be practical or advisable to try to totally ban people from approaching a stream adjacent to the very active park. Mr. Koskella said that he did not believe that the two activities would be in conflict. MOTION Commissioner Adams made a motion to endorse and support enhancement of the stream bed at North Mountain Park and for Mr. Koskella and Mr. English to conduct a feasibility study and write a grant proposal for same. Commissioner Coppedge seconded. The vote was: 4 yes - 0 no Regular Meeting - February 28, 1994 Page 6 Ashland Parks and Recreation Commission a V. AUDIENCE PARTICIPATION NOT ON THE AGENDA None VI. OLD BUSINESS A. Approval of Bids Having discussed and reviewed bids for the following items, the Commission took. action as follows: MOTION Commissioner Adams made a motion to accept the low bid for a new rotary mower from Farwest Equipment Co. in the amount of$12,253 and for a new tractor and backhoe from Central Equipment Co. in the amount of $37,748. Commissioner Coppedge seconded. The vote was: 3 yes - 0 no (Commissioner MacGraw left the meeting early.) Director Mickelsen reported that the playground equipment bid is for the large unit in Lithia Park which is in need of replacement. That specific unit is no longer in production. Therefore the bid is for a very similar unit including some handicapped accessible features. He said that staff recommended accepting the low bid from Miracle Recreation Equipment. MOTION Commissioner Adams made a motion to accept the low bid from Miracle Recreation in the amount of $14,771 Commissioner Coppedge seconded. The vote was: 3 yes - 0 no Director Mickelsen indicated that the bid for the fuels reduction construction is for a continuation of the work in the watershed area and that the City will be making payment on the contract as part of the agreement to cleanup the area prior to designating it as park property. MOTION Commissioner Coppedge made a motion to accept the low bid from Grayback Forestry Contracting, Inc. in the amount of $7,830.20. Commissioner Adams seconded. The vote was: 3 yes - 0 no VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT None IX. ITEMS FROM COMMISSIONERS A. Commissioner Adams -. Ashland Creek corridor connection Commissioner Adams said that the Ad Hoc Space Needs Committee for City Hall had contacted her inquiring as to whether or not the Commission would be willing to consider purchasing a portion of the Newbry.property along Ashland Creek as part of the Open Space land acquisition program if such a situation were to arise. She relayed that the ad hoc committee was exploring all kinds of avenues and that some kind of Regular Meeting - February 28, 1994 Page 7 Ashland Parks and Recreation Commission Ashland Creek corridor - continued arrangement with Mr. Haines for the Newbry property was just one idea. In discussion, Commissioner's indicated that they be willing to address that portion of the Newbry property along the Ashland Creek corridor which has always been on the Open Space map if asked to do so,. The Commission felt that it would need more information prior to supporting additional property in the area. B. Commissioner Alsing - establishing foundation for parks Commissioner Alsing referred to previous general discussion among Commissioners about creating a foundation for parks. He asked whether or not the Commission would be interested in having the City Attorney draft by-laws and a concept for such a foundation for the Commission to consider. After brief discussion, Commissioners asked Chair Alsing to work with the City Attorney and to bring a draft of concept and by-laws back to the Commission. C. Forestry Commission Chair Alsing indicated that Wes Reynolds had been the Commission's representation on the City's Forestry Commission. He inquired as to who might like to replace Commissioner Reynolds on that commission. Commissioner Coppedge volunteered to do so. X. NEXT MONTH'S AGENDA The next Regular Meeting was set for Wednesday, March 30, 1994 at 7:00 p.m. at the Parks Department office. X1. ADJOURNMENT With no further business, Chair Alsing adjourned the meeting. Respectfully submitted, Ann Benedict, Business/Personnel Manager Ashland Parks and Recreation Department Monthly Building Activity Report: 02/94 Page 1 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Building: 4 PLEX FIRE SPRINKLER SYS 1 2,512 ADDITION 3 18,180 BRIDGE 1 30, 000 CONVERT GARAGE TO BEDROOM 1 2, 000 DEMOLITION HOUSE 1 3, 150 DEMOLITION SHED 1 0 FENCE 2 800 FOUNDATION REPAIR 1 1,500 GARAGE 1 24,000 GAZEBO' 1 6, 000 PORCH 2 8, 000 PORCH ADDITIONS (3) 1 4,500 PORCH REVISIONS 1 0 RADIO ANTENNA 1 400 RELOCATE BATHROOMS 1 11, 000 REMODEL 4 33,800 REMODEL & ADDITION 3 99,815 RETAINING WALL 1 11, 000 REVISION 1 0 REVISION OF PLANS 1 0 REVISIONS TO TRIPLEX 1 0 SATELITE DISH 1 2 ,400 -- SFR 3 220,713 SPRINKLER SYSTEM 1 2 ,400 VOIDED ON 03/16/94 1 300 Subtotal: $ 482 , 470 Electrical: ELECTRIC 5 2, 100 ENTRY VOIDING 8106091 -1 -1 -1,800 SERVICE + 1 BR CIR 1 500 SERVICE CHANGE 2 1,550 Subtotal: $ 2,350 Mechanical: GAS LINE/GAS FURN 1 1,200. GAS LOGS 1 1,075 GAS PAC/ 1 BR CIR 1 4,883 Monthly Building Activity Report: 02/94 Page 2 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Mechanical: GAS PIPING/VENT/STOVE 1 400 GAS RANGE 1 200 GAS STOVE 1 1,913 GFAU VENT 3 12,413 GFAU/LOG INSERT 1 4,200 PELLET STOVE 1 1,550 REPLACE FURN/1 BR CIR 1 1,200 WALL FURNACE 1 1, 300 WATER HEATER 2 1,050 WATER HEATER/GFAU 1 150 WATER HEATER/RANGE/GFAU 1 1,500 Subtotal: $ 33,034 Plumbing: ELECTRIC 1 300 SEWER LINE 1 1,500 SOLAR HEATING SYSTEM 1 2,575 WATER HEATER 2 775 Subtotal: $ 5, 150 ***Total: $ 523 , 004 COMMERCIAL: Building: ADDITION 1 132, 000 DEMOLITION BEAR CR LOCK 1 1, 000 FENCE 1 300 REMODEL 2 65, 000 RESTROOM 1 20,000 WENDY'S RESTAURANT 1 225,000 Subtotal: $ 443, 300 Electrical: ELECTRIC 6 6,585 FEEDER 1 1,500 SECURITY SYSTEM 1 400 Subtotal: $ 8,485 Mechanical: GAS PACS 1 13 , 000 Monthly Building Activity Report: 02/94 Page 3 # ' Units Value COMMERCIAL: Mechanical: WATER HEATER 1 4, 200 Subtotal: $ 17,200 Plumbing: . IRRIGATION 1 6,500 Subtotal: $ 6, 500 ***Total: $ 475,485 Total this month: 85 $ 998,489 Total this month last year: 88 $ 884, 621 Total year to date: 729 $10,298,358 Total last year: 765 $10,928, 597 This month This month This year last year -- Total Fees: 15, 664 15, 380 144, 158 Total Inspections: 525 499 4489 NEW CONSTRUCTION: 2/94 RESIDENTIAL PAGE NO. 1 03/17/94 ADDRESS #UNITS CONTRACTOR VALUATION ** GARAGE 1355 EAST MAIN ST MCCORMICK CONSTRUCTION 24000.00 ** Subtotal ** 24000.00 ** SFR 190 NEVADA ST E OWNER 68000.00 1313 MILL POND RD MEDINGER CONST. CO. INC. 76000.00 1275 KIRK IN COX, FRED--CONSTRUCTION 76713.00 ** Subtotal ** 220713. 00 *** Total *** 244713 . 00 NEW CONSTRUCTION: 2/94 COMMERCIAL PAGE NO. 1 03/17/94 ADDRESS #UNITS CONTRACTOR VALUATION ** RESTROOM 0 GARDEN WY CITY OF ASHLAND 20000.00 ** Subtotal ** 20000.00 ** WENDY'S RESTAURANT 1652 ASHLAND ST MARQUESS & ASSOCIATES 225000.00 INC. ** Subtotal ** 225000.00 *** Total *** 245000.00 Monthly Building Activity Report: 01/94 Page 1 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Building: ACCESSORY RESIDENTL UNIT 1 52 , 567 ADDITION 6 127, 500 DEMOLITION 2 0 DEMOLITION OF BACK ADDN 1 0 FENCE 3 2 ,450 GARAGE W/DECK ABOVE 1 6, 300 MOBILE HOME INSTALLATION 1 5, 000 POOL 1 16, 000 PORCH 1 1, 200 REMODEL 4 104, 162 REMODEL & ADDITION 3 49,400 REROOF 2 4 , 300 REVISION TO SFR 1 0 SEISMIC RETROFIT 1 2, 500 SFR 8 974, 202 Subtotal: $ 1,345, 581 . Electrical: ELECTRIC 11 11, 150 VOIDED ON 02/03/94 1 1 1, 800 Subtotal: $ 12 ,950 Mechanical: ENTRY VOIDING 9304002 -1 -6, 788 GAS FURNACE/AC 1 3 , 300 GAS LINE 2 460 GAS LINE/RANGE 1 200 GAS RANGE/WATER HEATER 1 680 GFAU VENT 5 12, 149 GFAU/AC 1 4, 257 GFAU/DRYER/RANGE 1 2 , 300 MECHANICAL 1 250 RANGE/WTR HTR/FRPL INSERT 1 2 ,200 REPLACE FIREPLACE 1 1, 900 SPACE HEATER 1 615 WATER HEATER 1 750 WTR HTR/RANGE/WALL HTR 1 300 ZERO CLEARANCE FIREPLACE 2 6, 500 Monthly Building Activity Report: 01/94 Page 2 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Mechanical: Subtotal: $ 29, 073 Plumbing: SEWER LINE 2 400 SPRINKLER SYSTEM 1 1,400 WATER HEATER 4 1, 100 WATER HEATER/LAV 1 1, 000 Subtotal: $ 3, 900 ***Total: $ 1,391, 504 COMMERCIAL: Building: COMMERCIAL BLDG-VITALINE 1 300, 000 DEMOLITION 2 0 REMODEL \ 1 2, 700 REMODEL/REPAIR 1 49, 000 Subtotal: $ 351, 700 Electrical: ALARM SYSTEM 1 200 ELECTRIC 7 7,875 Subtotal: $ 8, 075 ***Total: $ 359, 775 Monthly Building Activity Report: 01/94 Page 3 Total this month: 90 $ 1,751, 279 Total this month last year: 82 $ 1,310,846 Total year to date: 644 $ 9 , 299 , 869 Total last year: 677 $10, 043 , 976 This month This month This year last year Total Fees: 22 , 695 18, 311 128,493 Total Inspections: 397 444 3964 NEW CONSTRUCTION: 1/94 RESIDENTIAL PAGE NO. 1 03/15/94 ADDRESS #UNITS CONTRACTOR VALUATION ** ACCESSORY RESIDENTL UNIT 1041 EAST MAIN ST NEIL STEWART 52567. 00 ** Subtotal '** 52567. 00 ** GARAGE W/DECK ABOVE 758 B ST NORTHWESTERN HANDCRAFTED 6300.00 HOMES ** Subtotal ** 6300. 00 ** SFR 419 WATERLINE RD WARREN CONSTRUTION CO. 170978 .00 588 LIBERTY ST DAVIS & DOWNEY 118000. 00 CONSTRUCTION INC 935 CYPRESS POINT LP GREEN GABLES CONSTRUCTION 86900. 00 LTD 641 SPRING CREEK DR SHAMROCK LANDSCAPE 180000. 00 MAINTENANCE 780 ROCA ST THIRKILL, LAURSEN 100000. 00 604 MORTON ST TURRELL, JON CONSTRUCTION 155392. 00 1348 MILL POND RD MEDINGER CONST. CO. INC. 86000. 00 195 NEVADA ST E OWNER 76932 . 00 ** Subtotal ** 974202 . 00 *** Total *** 1033069 . 00 NEW CONSTRUCTION: 1/94 COMMERCIAL PAGE NO. 1 03/15/94 ADDRESS #UNITS CONTRACTOR VALUATION ** COMMERCIAL BLDG-VITALINE 385 WILLIAMSON WY ADROIT CONST. CO. 300000.00 ** Subtotal ** 300000. 00 *** Total *** 300000.00 April 1, . 1994 M E M O R A N D U M TO: Honorable Mayor & City Council FROM: Brian L. Almquist, City Administrator SUBJECT: Monthly Report - March 1994 The following is a report of my principal activities-for the past month, and a status report on the various City projects and council goals for 1994-95. I. have also added the "notes" given to Staff at goal-setting. I. PRINCIPAL ACTIVITIES: 1. Met with Landscape architect Midge Mauer and Ken M. to review screening plans for new Mt. Avenue substation and its interface with the proposed park. 2. Participated in 2 weekly meetings of the Ad Hoc Space Needs Committee. . 3 . Attended monthly Cable Access Commission meeting. 4 . Met with Police Dept. to review our costs of dispatching for A.L. S. Will be presenting a recommendation for cost 'recovery to Council. 5. Luncheon with Superintendent Daggett to discuss upcoming joint meeting to discuss opportunities for cooperation. 6. Met with Glenn Rierson Of TCI to review status of PEG Access fee. Learned that the FCC has extended the freeze to May 15. Asked him again to consider an advance of a portion of the fee. 7. Attended an evening brainstorming session with the school district, Parks, Hospital and City'Department heads to explore ways of cooperating to save resources. 8 . Met with property owner on Mountain Avenue to ;discuss appraisal of his property and possible purchase for Park use. 1 9 . Attended meeting of the Rogue Valley Civic League Research Committee to discuss their next study topic_ which will be the "Son of 5" initiative. 10. Attended monthly meeting of RVCOG managers. . 11. Met with John and Tim Billings to discuss possible purchase of their land in lieu of a lease. 12 . Met with Lon Mills, our labor consultant to review Fire arbitration award and grievance filed by Union regarding interpretation. 13 . Met for coffee on three occasions with individual Council members. 14. Attended monthly meeting of Chamber of Commerce Board of Directors. 15. Attended monthly meeting of the Ashland Coalition to discuss Legislative issues and upcoming initiatives. 16. Met with Ron Roth, Chair of Ad Hoc Space Needs group to review progress of the Committee and discuss his views. 17 . Attended meeting of an ICMA committee in Washington, DC for two days. 19 . Met on two occasions with Rogue Valley Civic League Study committee on a report on community college needs in Jackson County. 20. Met at courthouse with all administrators and Police Chiefs and County officials to discuss proposed serial levy for criminal "justice services. 21. Met with Paul N. and Steve H. regarding negotiations to acquire easement for airport road. 22 . Presented proposed 1994-95 Budget to Budget Committee and City Council. 23 . Met with a committee of the Chamber and Police Dept. . representatives to discuss panhandling problem and related issues. 24 . Met with Bob_Laffel of BP.A to review upcoming land-use hearing on substation and to discuss BPA reorganization. 25. Participated in monthly Town Hall program on Cable Access with Councilor Arnold and Finance Director Turner. 2 26. Met with Tom Giesen, a cost estimator to develop estimates on various proposals of the Space Needs committee. 27 . Was interviewed by Mail Tribune reporter Dani Dodge concerning the new "Son of 51' initiative and its effect on the City. 28 . Was interviewed by Sneak Preview editor Curtis Hayden regarding City Hall space needs. .29. Participated in two Budget subcommittee meetings. 30. Attended ICMA Northwest Manager's conference .at Ashland Hills Inn for three days. STATUS OF VARIOUS CITY PROJECTS: 1. Electric Substation. BPA has paid the City $158, 400 for the site for the new substation and the deed has been recorded. Construction of the substation is expected to commence in May and is to be completed by October 1, 1994. A Planning Commission hearing is scheduled for April 12 . 2 . Open Space Program. Ken and I are proceeding with initial negotiations on several parcels on the Open Space Plan. No new developments since last month. 3 . Wetlands Study. The 20/50 Committee is continuing its work to facilitate a basinwide solution to water quality and quantity. 4 . Forest Fire Management Project. This Winter we nearly completed the work recommended on the project list from McCormick and Associates. We have one more Winter of work to do before dedicating the land to the Parks Commission for maintenance. We submitted a grant request under the Clinton "Jobs in the Woods" program to complete all the projects in the - Forest Plan, but still have not received any. word on the status of our request. 5. Capital Improvement Plan. In light of the Ad Hoc committee work on the building addition, we will postpone a public hearing on the plan until May or June. 6. Office Addition at Civic Center. Working drawings and specifications have been completed. The Council at its November 30 meeting voted to postpone the project pending the completion of a review by an Ad Hoc committee appointed by the Mayor. The Committee's report is due in April. 7 . Cable Access Funding: As mentioned above, the FCC has again extended the freeze on rates and fees until May 15. I am 3 5 still hopeful that when the freeze ends that TCI will be willing to honor its agreement and advance a portion of the PEG fee. If this does not occur, the project will end the year in a deficit, but roughly with the same amount we began the year. In any case the College is committed to continue with programming.. III . STATUS OF COUNCIL GOALS (Uncompleted items) : 1993-94 : 1. Deal more effectively with public/media issues. The City Council agreed to become more active in writing guest editorials and in responding to letters to the editor. (ongoing) 2. Review personnel policy effectiveness: The Council directed a review of our present employee evaluation process, training, and overall personnel policies. (A committee of middle management personnel has been reviewing the last issue, and I hope to report to the Council on this during April) 1994-95: 1. Resolve A.D.A. requirements, including giving consideration to back wall defects and full accessibility for City Hall and Engineering offices. A recommendation on barrier removal should be ready about May 1. 2 . Form Ad Hoc committee to develop strategies for improved two-way communication between citizens and the Council. Mayor, Councilor Laws and City Administrator are to meet to formulate a committee. 3 . Council meeting scheduling. On April 5 we will begin our six month experiment with a 7 : 00- 10: 00 meeting with only one half hour extension to 10: 30; roll over uncompleted items to next meeting; have additional meeting on 4th Tuesday for items still uncompleted after second meeting. Council also agreed to curtail discussion by Mayor/Councilors during public input on agenda items; and to increase opportunities for informal discussion between Council meetings. 4 . Revise Land-use procedures to enhance use of neighborhood problem solving and mediation. Draft being prepared by City Attorney for presentation to the Council on April 19. 1994-95 NOTES TO STAFF (Uncompleted .items) : 1. Instructed Planning Director to continue exploring zoning provisions which encourage cottage industries. (Study session held with Planning Commission with proposed amendment to follow) 4 w 2. Instructed City Administrator to investigate the status df the Railroad property; i. e. clean-up, availability for purchase, etc. 3 . Directed City Administrator to write letter to RVCOG, supporting the establishment of a regional forum to re-examine growth assumptions. 4 . Directed Fire Chief and Building Official to prepare a summary of Ashland's earthquake preparedness, including emergency readiness and building code standards. (Building Official reported at March 15 meeting. Report from Fire Chief will be forthcoming after April mock earthquake drill) 5. Directed City Attorney to develop proposals to streamline the appeal process in Land-use cases. (Underway) 6. Asked City Administrator to check into red/yellow/green light system for public input at meetings. Brian L. Al quis City Admini tra or BA:ba 5 •• p4Epp�.• March 17, 1994 II. City Council Members r rum. 1 Catherine Golden, Mayor �1I�jBtf. Bikeway Commission Appointment There is a vacancy on the Bikeway Commission. The term of this position expires on April 30, 1996. I would like to appoint Sarada to this opening. The following individuals responded to our recent advertisement: Sarada (letter attached) Jack Hendricks Ken Hagen (r.Cam Appoint.mnm) Attachment - 2 a FEB 2, 3 1994 Sarada 751 Glenwood Ashland, Or. 97520 Mayor Cathy Golden City Hall Ashland, Oregon 97520 Dear Mayor Golden, It has come to my attention that there is a vacancy on the Bike Commission. I have been an avid cyclist for the past six years and have recently left a seventeen-year career as a physical therapist in order to persae a career within the cycling industry. I would like to be considered for the position on the Bike Commission. I would like to become more involved in the local decision making process, particularly in those areas relating to bicycling. I believe that bicycles have a role in Ashland's future, not only as a source of recreation,but also as an "environmentally friendly" method of transportation. If I can help make that future better, for cyclists and non-cyclists alike, the commitment will have been worthwhile. Sincerely, Sarada - - -- __x_1'1 -���.tl� -•_ _ i�_ _a_ttaiir _l�.i y L -� -� U t ----- - ____ -- - _ _y� WA OF ASi��` . O4EOOP March 28, 1994 V1 D: Council Members �YQIII: Catherine M. Golden, Mayor �IIQjPtt: pro Tempore Judge Appointment pursuant to Municipal Code 2.28.200, please confirm the appointment of Attorney Ronald K. Cue as Judge pro ternpore for April 9, 1994. He has been asked to perform a wedding ceremony for a close client and friend of his on that day. (r.Mayor\P�otcm.mcm) ' RONALD K. CUE l ATTORNEY AT LAW f l+ t 125 N.Second St. p ) /. P.O.Box 1228 MAR AR .2 4 199f1 7 Ashland,Oregon 97520 f (503)482-3885 Fax(503)482-4215 March 24, 1994 Mayor Cathy Golden City of Ashland Ashland, Oregon 97520 Re: Pro Tem Judge Dear Mayor Golden: A number of years ago I was judge pro tem for Ashland Municipal Court. At that time, it was determined that it is more proper for the mayor of the city, to appoint a pro tem judge as opposed to the sitting judge. I would ask that you appoint me judge pro tem for April 9, 1994. The reason for this request is that a very close client and friend of mine is getting married that day. She has requested that I perform the ceremony. In the past, I have been appointed pro tent judge which allowed me to perform this ceremony. If this meets with your approval, would you please send me a letter authorizing me to do so. Thank you for your anticipated cooperation. Again,the ceremony is scheduled for April 9, 1994. Respectfu�llly�yours,/ RONALD K. CUE RKC/kg CITY OF ASHLAND CITY HALL ASHLAND,OREGON 87520 telephone(code 503)J82J211 September 1, 1993 Q-1-9bsps Tom Howser, Attorney Howser and Munsell, P.C. . Attorneys at Law 607 Siskiyou Boulevard P.O. Box 640 Ashland, OR 97520 In response to a telephone call on Tuesday, August 31, 1993, to City Hall from Rebecca Steele, I am hereby granting you permission to serve as the City of Ashland's pro-tem judge on Saturday, September 4, 1993, for this one day only, for the purpose of performing Ms. Steele's wedding ceremony. Sincerely, J Catherine Golden Mayor of Ashland cc: Paul Nolte Brian Almquist Allen Drescher Phil Arnold pF AFy�o P m V 4 N n u m pREGO 30 March 1994 Steve Hall i �rDm: James H. Olson, Assistant City Engineer �$UDjt& Sewer Connection for 2901 East Main Street REQUEST On 28 March 1994, a request was reviewed from Raymond & Patricia Gillette to connect their newly constructed home, at 2901 E. Main Street, to city sewer. The property, referred to as tax lot 39-1E-12-302, is owned by Raymond and Patricia Gillette and is located on East Main Street adjacent to the airport. The home is currently under construction and temporarily shares a septic system with the neighboring property 2911 E. Main St. Due to the close proximity of Neil Creek and the small usable lot area, a standard septic system would most likely not be approved for this lot. A sewer main is currently located along the south side of East Main Street and would be assessable to the home. Grade differences may require the use of residential sewer pump to access to main. A county permit will be required to make the service on East Main. ZONING The property is outside the current city limits, but within the urban growth boundary. The northeasterly boundary is contiguous to the city limits along the airport property. A consent to annexation form has been prepared and is attached for your approval. Also enclosed is deed restriction form to prevent further division prior to annexation. CONCLUSION The request meets the requirements of Ordinance 2704 for connections of properties outside the city limits. The applicant is willing to pay the necessary fees and execute the agreements necessary. May this request be scheduled for the 5 April council meeting? Enclosures: Letter from Gillette My letter dated 17 March Map Consent to annexation form Deed restriction form' cc: Dennis Barnts Rosemary Harvey John McLaughlin March 28, 1994 Mayor Golden & City Council Members Re: 2901 E. Main Street, Ashland, Oregon In response to Mr. Olson's letter of March 17, 1994, we would request approval for a sewer connection outside the city limits. We meet the requirements of Ordinance 2704 as follows: 1. The property is within the UGB; 2. There is a sewer in place across East Main Street from our property; 3. We will execute a Consent to Annex. Enclosed is our propertyy description; 4. We are willing to execute a deed restriction preventing partitioning prior to annexation; 5. We are willing to pay the sewer connection fees and system development charges. We have approximately 1160 square feet and 9 (nine) fixture units. 6. Our need is as follows: We currently share a septic system with our neighbors at 2911 E. Main Street. The drain field is located on their property. Our property is split by Neil Creek and any drain field located on our property would be directly adjacent to Neil Creek. A failure of the septic system may result in pollution of the creek. Further, we are currently building a new home on the property and it is an opportune time to change the connection. Thank you for your consideration. cerely, Raymond & Patricia Gillette kg 19 94 'CP n Cam.]. J-.✓ 318 39 1E 12 _ ' WSW CORD LC 50 e (P-q 3_38 In 46 i 5-4 - 43.33 5-8 3.16 t / 311 I/4 OR r 1 ,• ys.° 341 v\ 261Ac 304 rQ �. a 301 ` y11fr{ 7 \ r 308 v 309 RR'S at aJ 310 .• k SUMNER PARKER FIELD �� = . m F PROPOSED CONNECTION yoZ I\ 7099 701 TO-CITY SEWER ' 1 �' \ _ — _ 3r2 2901 EAST MAIN STREET � fib,` ♦ \1 a '�\ ^ti L - _ • E ~� ASi Lit N44 Ml)NICIPAL A6 p AIRPGO T 1 1. J . •1%�• c Y SCALE 1" = 400' 39 IE City of Ashland--Engineering Division Irrevocable Consent to Annexation The undersigned, referred to in this document as "Owner" whether singular or plural, owns or is the purchaser under a recorded land sale contract of real property in Jackson County, Oregon, described below and referred to in this document as "the property": See attached Exhibit 'A' (39-1E-12-302) In consideration of the city of Ashland permitting the connection of Owner's building sewer from the residence on the property to the sewer system of the city of Ashland, Owner declares and agrees that the property shall be held, sold, and conveyed subject to the following covenants, conditions, and restrictions which shall constitute covenants running with the land and shall be binding on all parties, their heirs, successors and assigns, having any right, title, or interest in the property or any part thereof. Whenever a proposal to annex the property is initiated by the city of Ashland or otherwise, Owner shall consent and does consent to the annexation of the property to the city of Ashland. Owner agrees this consent to annexation is irrevocable. Date Signature Printed Name Raymond Gillette Signature Printed Name Patricia Gillette State of Oregon ) )ss. County of Jackson ) This instrument was acknowledged before me on 1994, by - Notary Public for Oregon My Commission Expires: EXHIBIT A The Land referred to in this Policy is described as follows: Commencing at the northeast corner of Donation Land Claim No . 48 in Township 39 South , Range 1 East of the Willamette Meridian in Jackson County, Oregon, thence South 0 000 ' 50 " East, along the east line of said Claim, and its southerly extension , 3122 . 67 feet to the true point of beginning ; thence South 39°32 ' 00" East 580 . 0 feet; thence South 50 028100" West 288. 54 feet to -the northeasterly boundary of East Main Street ; thence North 38 044100" West, along said boundary line, to intersect the southerly extension of the east line of said claim; thence North along said east line to the true point of beginning. EXCEPTING THEREFROM the following : Commencing at the northeast corner of Donation Land Claim No . 48 in Township 39 South, Range 1 East of the Willamette Meridian in Jackson County, Oregon , thence South 0 000 ' 50" East, along the east line of said Claim, and its southerly extension , 3122 67 feet, East th50°28 ' 00° W thence South 39032 ' 00"1 est288. 54feettothenortheastterlyeboundary of East Main Street for the true point of beginning; thence North 38 044 ' 00" West, along said boundary line, 154 .00 feet ; thence North 50 028 ' 00" East 282 . 59 feet; thence South 38 044 ' 00" East 154.00 feet; thence South 50°28100" West 282 . 59 feet to the true point of beginning. ( Code 5-12 , Account #1-11537-3, Map #391E12, Tax Lot #302) City of Ashland -- Engineering Division Restrictive Covenant The undersigned for themselves, their heirs, assigns, executors, and administrators covenant with the city of Ashland, Oregon, with respect to the land as described and set forth in Exhibit 'A', attached hereto and by this reference made a part hereof, that they will not partition, subdivide, nor apply for a partition or subdivision, nor will they lease, rent, give an option to buy or allow the use of less than the whole of the land as described in Exhibit 'A'. Upon annexation of the land as described in Exhibit 'A' to the city of Ashland, this Restrictive Covenant shall automatically terminate. The undersigned warrant and represent to the city of Ashland that they are the owners or contract purchasers of land situated in the county of Jackson, state of Oregon and as described in Exhibit 'A', as set forth hereinabove. The covenant contained herein shall run with the land as described in the attached Exhibit 'A' and shall also inure to the benefit of the city of Ashland, Oregon. The consideration for this covenant is the furnishing of sewer sery ices to the land set forth in Exhibit 'A' while it is outside of the city of Ashland, by the city of Ashland, Oregon. Witness our hand and seal this day of 1994. Raymond Gillette Patricia Gillette State of Oregon ) ss. County of Jackson ) Personally appeared the above named and acknowledged the foregoing instrument to be their voluntary act and deed. Notary Public for Oregon My Commission expires: gilletle EXHIBIT A The Land referred to in this Policy is described as follows: Commencing at the northeast corner of Donation Land Claim No . 48 in Township 39 South , Range 1 East of the Willamette Meridian in Jackson County, Oregon, thence South 0°00 ' 50" East , along the east line of said Claim, and its southerly extension , 3122 . 67 feet to the true point of beginning ; thence South 39°32 ' 00" East 580 . 0 feet; thence South 50 028100" West 288. 54 feet to the northeasterly boundary of East Main Street ; thence North 38 044100" West , along said boundary line, to intersect the southerly extension of the east line of said claim; thence North along said east line to the true point of beginning . EXCEPTING THEREFROM the following : Commencing at the northeast corner of Donation Land Claim No . 48 in Township 39 South , Range 1 East of the Willamette Meridian in Jackson County, Oregon , thence South 0 000 ' 50" East, along the east line of said Claim, and its southerly extension , 3122 . 67 feet, thence South 39 032100" East 580.0 feet, thence South 50 028100" West 288. 54 feet to the northeasterly boundary of East Main Street for the true point of beginning ; thence North 38°44 ' 00 " West, along said boundary line, 154 .00 feet; thence North 50 028 ' 00" East 282 . 59 feet; thence South 38 044 ' 00" East 154. 00 feet; thence South 50°28100" West 282 . 59 feet to the true point of beginning . (Code 5-12 , Account #1-11537-3, Map #391E12 , Tax Lot #302 ) CITY OF ASHLAND CITY HALL < ASHLAND,OREGON 97520 •C" telephone(code 503)482-3211 17 March 1994 Mr. & Mrs. Raymond Gillette 2901 E. Main St. Ashland, OR 97520 Re: Sewer Connection to 2901 East Main Street Dear Mr. & Mrs. Gillette: Regarding your request for connection to the city of Ashland sewage system which was received on 14 March, a few additional items will be required for submission to the city council for their approval. For your reference a copy of the Ordinance No. 2704, which outlines the requirements for connections outside the city limits, is attached. A brief discussion of the requirements follows: 1. The property must be located within the urban growth boundary. Current city comprehensive maps show the property to be in the U.G.B. 2. The sewer connection and system development fees must be paid prior to connection. The sewer connection fee is $1,295. The system development fee is based on the size of the home and number of fixture units in the home. Please let me know how many fixture units are in the home including laundry facilities and also the square footage of the home. Usual sewer system development charges run around $300 or $400. 3. The actual service connection will cross East Main Street and will require that the city acquire a permit from Jackson County Public Works. There is no additional cost for this permit; however, the permit process may take 2 to 3 weeks. 4. It appears that your home is slightly lower than the sewer main in East Main Street. To access the sewer line you may need to install a sewer ejector pump to connect to the service line that the city will install as part of the standard service. 5. A consent to annexation will be required and must be signed before connection can be made. A copy of the form is attached for your review. Please provide a copy of your property description from your deed or title report for attachment to the consent form. Mr. &Mrs. Gillette--Sewer Connection to 2901 East Main Street 17 March 1994 Page 2 6. Finally it will also be necessary to execute a deed restriction which will prevent the partitioning or further subdivision of the property prior to annexation into the city. This form will be provided at a later date. As I mentioned in our phone conversation, the city council must make the decision to allow the connection. You may wish to re-draft your letter and direct it specifically to the Mayor & Council in care of me or Steve Hall. Your letter should explain your need thoroughly. If the property is not approved for a standard septic, please be sure to mention that in your letter. The city council meets on the 1st and 3rd Tuesdays of each month. To be placed on the agenda for any council meeting the request must be received one week prior to the meeting date. If you have any other questions, please feel free to call at (503) 488 75347. Sincerely, James H. Olson Assistant City Engineer JHO:rs\oillettF-tettego Enclosure cc: Steve Hall Dennis Barnts John McLaughlin League of Oregon Cities t Local Government Center, 1201 Court SL N.E.,P.O.Box 928, Salem 97Z308•Telephope:{503)588.655Q•,.1?$Q 0338 toll free;FAX:378-5859 March 14, 1994 Dear Manager/Recorder: The League of Oregon Cities will soon be holding nine regional meetings around the state. As you can see on the preliminary program, a broad range of topics is covered including development charges, the legislative landscape, health care;grass roots efforts, and the "New" Ballot Measure 5. We hope the regional meetings this year will give us all an opportunity to be better prepared for the future. Elected and appointed officials from neighboring cities often don't have the chance to get together for a day to-learn and share things of mutual importance to your cities. These regional meetings will provide that opportunity. The workshops will begin at 10 a.m. and run through approximately 4:30 p.m. The registration fee includes lunch and workshop materials. We would appreciate having staff handle all registrations from,your city. Please join us and encourage your mayor and council to take advantage of one of the regional meetings. We look forward to seeing you. Sincerely, Richard C. Townsend Executive Director RCTjr Enclosures OFFICERS: Mike LindEerg,Commissioner. Portland. President • DIRECTORS:Larry Griffith.Councilor,Baker City•Roger Jordan,City Manager,Deltas•DI Lyn Larsen-Hill,Mayor,La Grande Charles Vans,Mayor,Corvallis,Vloa-PnaWant•Which Rossi,Mayor, •Randy MacDonald.Councilor.Eugene•Joe McLaughlin,Immediate Past President Bill Peterson,City Manager,Grants Independence.Treasurer•Richard Townsend,Easeutiw Director. Pan•Susan Reid.Councilor,Ashland•Bill Riegel,Councilor,Salem,•Steve Stotts,Mayor,Tualatin. 1994 REGIONAL MEETINGS Preliminary Program 9:30 a.m. Registration —Coffee 10:00 a.m. : Welcome, Opening Comments . I. Development Charges The Law: Are You Complying? (For those who feel this is not relevant, the remainder .of the program begins at 11-00 am.) 11:00 a.m. II. .The Legislative Landscape " Preparing for 1995 ► Critical Issues ► Attendee Discussion/Voting on Your Priorities 12:00 noon LUNCH A chance to informally talk about what is happening in your city. A short discussion on health care legislation will-also take place. 1:30 p.m. Grass Roots How to Keep from Losing the Whole Store in 95 3:00 p.m. November `93: The-"New" Ballot Measure 5 4:15 p.m. Closing Comments , 1994 LOC Regional Meetings Advance Registration Form (Please check the meeting desired) REGISTRATION DATE LOCATION DEADLINE [ ] Monday, April 11 SEASIDE Wednesday, April 6 [ ] Tuesday, April 12 BEAVERTON Thursday, April 7 [ ] Wednesday, April 13 SPRINGFIELD Thursday, April 7 ( ] Monday, April 18 BANDON Wednesday, April 13 ( J Tuesday, April 19 GRANTS PASS Wednesday, April 13 [ ] Thursday, April 21 KLAMATH FALLS Friday, April 15 [ } Monday, April 25 SISTERS Wednesday,April 20 ( ] Tuesday, April 26 THE DALLES Wednesday, April 20 [ J Wednesday, April 27 LA GRANDE Wednesday,April 20 Submitted by: Title City Phone The following officials will attend the workshop in the City of Name Title Total Number of People Attending x $25.00 = Please indicate any special dietary needs The registration fee, which includes lunch and conference materials, is $25 per person. We cannot guarantee a refund unless noted 48 hours in advance. — Payment Enclosed — Pay at Meeting Please return by the deadline indicated to: League of Oregon Cities P.O. Box 928 Salem, OR 97308 You may copy the registration form as needed. Code # DO NOT FAX the form; please mail it. Pd $ i i - 1994 LOC Regional Meetings REGISTRATION DATE LOCATION DEADLINE Monday, April 11 SEASIDE Wednesday, April 6 Convention Center 415 First Avenue Tuesday, April 12 BEAVERTON Thursday, April 7 Valley Conference Center i 9368 SW Bvrtn-Hlsdle Hwy. Wednesday, April 13 SPRINGFIELD Thursday, April 7 Library Meeting Room 225 Fifth Street Monday, April 18 BANDON Wednesday, April 13 Barn &Community Center 1030 Madison Tuesday, April 19 GRANTS PASS Wednesday, April 13 Riverside Inn 971 S.E. 6th Street Thursday, April 21 KLAMATH FALLS Friday, April 15 Toma's Restaurant 309 S. River Monday, April 25 SISTERS Wednesday, April 20 Best Western Ponderosa 505 Hwy. 20 West Tuesday, April 26 THE DALLES Wednesday, April 20 O'Callahans 3223 Brett Clodfelter Way Wednesday, April 27 LA GRANDE Wednesday, April 20 Eastern Oregon College Hoke Hall 6th& I United States Office Of Water March 1989 Environmental Protection (WH-595) Agency — 1=�EPA Environmental Regulations And Technology Use And Disposal Of Municipal Wastewater Sludge } 4. Distribution and Marketing of z - Sludge Products 4.1 Introduction , + r rr r. Distribution and marketing ID&MI of sludge produce is a widely employed sludge use option,and its use is growing.Like land - application, distribution and marketing employs the soil conditioning and fertilizer value of sludge beneficially. In a typical a D&M program,sludge products are sold or distributed free to �'i�`✓ commercial growers,landscaping firms,parks, highway ? 1, departments,cemeteries,and the public. l ! f Many of the benefits and concerns associated with land application also apply to distribution and marketing. No Federal regulations I � currently cover this activity;the practices recommended here are r advisory, reviews ry,based on ev ews of many successful programs. Because w of the high potential for public contact with the sludge,only sludges that meet PFRP criteria(Table 7)should be used in DEW V programs. Heart-dried or composted sludges usually meet these 1 criteria and are typically used because they have a high solids content and are therefore more easily handled by the user. f t r i yr <nUS� Y� Application of sludge compost in September to landscape a road Use of sludge compost to recondition a tourist-worn lawn shoulder in Maryland. surrounding Maryland's state capitol at Annapolis. r i Sludge products are applied to lawns,shrubs, ornamental plants, and vegetable gardens. Application to vegetable gardens is not is usually recommended because the amount applied cannot be Tr controlled as it is in large-scale land application programs, raising the possibility that high levels.of heavy metals might be applied to a given plot of ground. Sludge products are distributed in bulk or in - bags. Bags are common since they facilitate distribution. For example, Milorganite,a heat-dried sludge produced in Milwaukee, Wisconsin, is sold as a bagged product in every state as a soil r , conditioner. Other cities that distribute heat-dried sludge include ' Chicago, Illinois; Houston,Texas; Largo, Florida; Newport News, Virginia;and the Greater Atlanta, Georgia,area. Municipalities that distribute composted sludge include Philadelphia, Pennsylvania; the District of Columbia; Kittery, Maine; Topeka, Kansas; Salt Lake City, Utah; Columbus, Ohio; Missoula, Montana; Portland, Maine; By November, lush grass had entirely covered the site. a s 1 Ply G IV C - DISTRIBUTION AND MARKETING OF SLUDGE PRODUCTS Portland,Oregon;and the Greater Los Angeles, California,area. 4.2 Process and Performance Some of these municipalities contract with an intermediary for -- distribution. Typically, either composted or heat-dried sludge products.are used in distribution and marketing.Air-dried sludge is sometimes used, Because dried or composted sludge may be used on urban open but is considered less suitable because it is unlikely to meet the spaces such as lawns,golf courses, nurseries,cemeteries,or PFRP criteria specified (see Table.7)without additional processing. school fields,distribution and marketing is a particularly appropriate option for localities that do not have the land available for conventional land application.Although the municipality may 4.2.1 Composting .. receive some return on the sale of sludge products,these revenues In wastewater sludge composting,the sludge is dewatered,mixed do not usually cover the costs of treating,distributing,and with a bulking agent,such as wood chips,bark,shredded tires, rice marketing the sludge product:Consequently,a decision on the area hulls,straw,or previously composted sludge,and allowed to to be included in the marketing effort should take into account such decompose aerobically for a period of time.Three composting factors as the cost of shipping and the possibility of reaching processes are employed in the United States:windrow composting, f. buyers who may be willing to pay a higher price for the product. aerated piles,and in-vessel composting(Figure 10). In most D&M programs,the municipality has little control over In windrow composting,the sludge-bulking agent mixture is what is ultimately done with the stodge,so only generalized formed into long,open-air piles.The sludge is turned frequently to analysis of the environmental impacts of sludge application is ensure an adequate supply of oxygen throughout the compost pile w possible. Due to the low laud of control achievable,.D&M is most and to ensure that all parts of the pile are exposed to temperatures appropriate for.sludges with.low levels of henry metals antitoxic_.. .capable of killing all pathogens and parasites.Windrow composting organic compounds.If bagged,use instructions should be printed may be adversely affected by cold or wet weather and is difficult to h- on the bag.H the product is distributed in bulk,literature on control when raw sludge is used. appropriate uses should be provided to all recipients. The problems and concerns involved in setting up a distribution and = marketing program center around ensuring that a high quality product is available,and effectively developing a market for that product.Other important concerns include maintaining good public relations and ensuring that the operations are acceptable to the community. The key factor in the success or failure of a distribution and marketing program is product demand. Many D&M programs use surveys to identify potential users,and some hire people with experience in setting up similar marketing efforts. Distribution and marketing programs usually assign a trade name to the dried or composted sludge to enhance its marketability.Some of these names include ComPRO, Eko-Kompost, ComTil, Hou Acnite, Earth Life,and Philorganic in addition to Milorganite. Product quality is a key factor in maintaining product demand(see . subsection 4.3.5). In most communities using D&M,sludge products have competed successfully against other soil conditioners,topsoil substitutes,and potting media.In some localities,demand for the product has exceeded supply. But in other municipalities D&M programs have failed due to poor or inconsistent product quality or due to operations that were not acceptable to the community. The demand for sludge products tends to be highly seasonal,with peaks in the spring or fall.However,local factors such as climate or a year-round.specialized market may serve to either accentuate or l alleviate the seasonality of the market. • Sewage sludge cdh'posbhg at Beltsa7le,'Maryland Sludge is first imix with wood chips(1), then either placed into windrows(2) and aerated by two large machines 131, or placed into static piles(4) and aerated with pumped air which exits through odor control piles (5). 29 DISTRIBUTION AND MARKETING OF SLUDGE PRODUCTS ' a iy N W = Windrow P = Aerated Pile _ V = In-Vessel ' 1P 4P 1W 1V- 1(W) 5P 9P 1P 1P 1W 9(P) 2W 2(V) 1(V) 1W 2P 3W 4P 2P 1(V) 1(V) 1P 1P 2P 2W 2W 1W 1W 1(P) IV 1V 3P 1V 1(V) 1P 4P 1P 1(P) - Washington DC 2P 1P 1 1(V) (V) 3W Facilities enclosed in parentheses are - � either pilot facilities or full-scale facilities that are not yet completed.Symbols do - 1(W) not indicate the precise locations of the ._1V .._..... ... . .. . ......-_-___, _,__�. facilities. - SOURCE:Reference(17). - Figure 10. Location of Wastewater Sludge Composting Facilities in the Contiguous United States - - i Aerated piles,also called static piles,are rectangular piles that are q;lyi I, supplied with air via blowers connected to perforated pipes running y under the piles.The blowers draw or blow air into the pile,assuring even distribution of air throughout the composting sludge(18). A layer of previously composted sludge placed over the surface of the pile helps to insulate the pile and assure that sufficient temperatures are achieved throughout the pile(Figure 11). Because the piles do not have to be turned,and because the sludge is insulated by the outer layer of previously composted sludge,static pile composting is less affected by inclement weather than windrow composting.As in windrow composting,the sludge must be mixed with a bulking agent to lower the moisture content and to enhance sludge porosity so that air can be drawn through the entire pile. Aerated pile composting has been studied'extensively at the U.S. Department of Agriculture in Beltsville,Maryland;at Rutgers—the State University of New Jersey,at Ohio State University;and at the University of California at Berkeley. The first step in aerated pile composting is mixing the sludge and bulking agent—in this case, wood chips. Here sludge is laid out on abed of wood chips in preparation for mixing. 30 .. �'..:-. �YL -i� N`Y ic�'i 4 r ' t • �+S�� ? 1 ty f'�y.� _ r t f.:'T°" �,, w J l :;i'' '� t t �- .7i 1 J•.:a/`•�'^a'^�?'.t/a'�- ! sy�'i�'w�y� �r Y /�a p�H� .,' � ..j A .. S-N�• .i....1.J�".VY•i� tir� i" J .• S -II 4 {f+=r,�'�f .r tom^-/�i'�.s'i 7•'+f' ' ).,.:/ r LC rca- - r �..-'�� !�<�� rtir�� y1' :th`i l .. •YL . LL or Mr AA dror( rl✓ •�. ., k rc. tt. _ r i•�• .✓ CS.~tS 4 -•'�l.��I,{�yv. .yelp \-{. 'r` -I fr1 .y„• ice° � k75 N.► • • --nom"..., �'� y` :_111;/ • • J•�. ••• • -• it • '/ . r DISTRIBUTION AND MARKETING OF SLUDGE PRODUCTS i r; i i I!� Air a Air ci Composted Sludge Perforated Pipe c Exhaust Fan li o p'h Bulking Agent/ Sludge Mbcture Nonperforated Porous Base: Pipe :+ 3 Wood Chips or Compost Filter Pile of Composted Sludge Figure 11.Aerated Static Pile Composting - '`- ;4 V _ —'mac --"- � •._--_�-`° - v.�: } - 3 • �: 11 lr-vessel composting system in Hom,Federal Republic of Interior of Compost Systems Company in-vessel composdng 5 Germany. system in South Charleston, Ohio. tl during composting destroy virtually all pathogens and parasites; other forms of sludge due to preprocessing of the sludge via however;compost is a suitable medium for.the regrowth of conditioning and dewatering,dilution of nutrients by bulking bacteria,and care must be taken to keep it from becoming material,and loss of ammonia nitrogen during the composting contaminated(see subsection 4.3.5). process. However,it is an excellent soil conditioner and its nutrients become available slowly over several years.Additionally, During composting,the organic material in the sludge is degraded by promoting a healthy soil microflora,compost can help to prevent I to a humus-like material that makes an excellent soil conditioner. plant diseases(12). The bulking agent is also partially digested(19)and,despite screening,adds appreciably to the volume of the material that must Additional details of the various composting methods can be found be marketed. Compost has a lower level of available nitrogen than in references(4,12,20,21). 32 r DISTRIBUTION AND MARKETING OF SLUDGE PRODUCTS r - I _ 4.3 Key Parameters 4.3.1 Treatment Requirements ..i - If food-chain crops are to be grown on sludge-amended soil very i=. shortly after the sludge application, Federal regulations require that >.: the sludge be subjected to a process that reduces pathogens to PFRP levels(Table 7). Sludge products used in D&M programs may present these same exposures and should be subjected to the t same level of treatment.The sludge product should usually be fairly dry to facilitate handling by the user. Dewatering is therefore _ generally employed prior to heat drying and composing. L 4.3.2 Community Size ;.- Distribution and marketing is most widely used by mid-sized to large municipalities. Small municipalities often rely on the informal giveaway of air-dried sludge or are likely to find direct land - 'application a more economically acceptable option. 4.3.3 Land Requirements 3 Proper composting of municipal wastewater sludge results in an Distribution and marketing requires only a small amount of eart/rGke product that resembles fertile soil in both texture and land—that needed for composting or heat-drying facilities. If drying odor. beds are used,between 9 and 20 m'/mt(90 and 200 sq ft/ton)of dry sludge solids are required in the northern United States(2). 4.2.2 Heat Drying Heat drying involves removing water from the sludge at high 4.3.4 Storage Requirements temperatures.Energy costs are a major consideration in the Significant storage capacity is present in the composting process ( selection of this process.Some municipalities have used the waste itself. Olen, however,6 to 9 months'worth of storage beyond that heat from thermal processes,such as solid waste incineration,to provided by the process may be necessary.The amount of storage dry sludge. needed is highly site specific and depends on such factors as climate and the presence of year-round markets such as nurseries. Heat drying at above 8000(176°F)for very short periods destroys To maintain product quality,storage facilities should protect the all pathogens in sludge and greatly reduces sludge volume by finished compost from contamination and precipitation.Wet removing most of the water.Heat-dried sludge contains 4 to 6 compost is heavy and generally less desirable to end-users. percent nitrogen—a level comparable to liquid digested sludge. Most of the nitrogen is in the form of organically bound nitrogen Some storage of sludge prior to composting may also be necessary r that is present in high levels in raw waste-activated sludge—the to facilitate system operation and to allow greater flexibility in. _ .. sludge most commonly used for heat drying.Ammonia nitrogen is transporting the sludge from the treatment plant to the composting lost in the drying process.Guidance on design of heat-drying facility. In addition,storage capacity for the untreated sludge is processes is provided in reference(4). desirable as a contingency in case of system malfunctions,unless there are alternative options for sludge use/disposal during periods of disrupted operations. 4.2.3 Air Drying . Air drying rapidly reduces sludge water content in dry climates.The = 4.3.5 Good Practices process is usually inexpensive;however,it does not destroy pathogens as effectively as do the listed PFRP technologies(see Quality control is crucial to maintaining a strong demand for the Table 7).For this reason,air-dried sludges should not be distributed product.Since even a well-run composting program may' or marketed to the general public.They are, however,suitable for occasionally encounter quality control problems,all products application to land under more controlled conditions. should be monitored for quality,and provisions should be made fo disposing of compost that does not meet the quality control standards.The key factors of good practices in composting are ensuring the quality of incoming sludge;using trained and K DISTRIBUTION AND MARKETING OF SLUDGE PRODUCTS conscientious operators;allowing adequate composting and curing 4.3.6 Sludge Quality times; maintaining aerobic conditions and adequate temperatures may products Because sludge during composting;and keeping the finished product dry during 9 P y be applied at very high rates and may storage. be handled by users,sludge quality is very important. Only sludges with low metal concentrations should be distributed or marketed, Heat drying,like incineration,is a high technology process that and these should be processed to eliminate pathogenic organisms. requires careful equipment maintenance and well-trained operators. When pathogen levels are reduced below detectable levels and the Controlling dust during sludge handling can be a problem. In end product is applied in small quantities,there is little potential for addition,extremely dry sludge is quite flammable,and when dried harmful effects on human health or the environment from these to form dust,is explosive. products. Quality control for pathogen reduction can be achieved by Since garden produce forms a significant portion of the diet of monitoring the high temperatures achieved in the process. In both some families,there is a slight potential health hazard from the I' composting and heat-drying operations,care should be taken to continued use of sludge products containing high metals levels. -'t prevent contamination of the finished product. Procedures to Some distribution and marketing programs recommend not accomplish this objective include using different equipment for applying sludge to vegetable gardens;others offer guidelines for handling the raw sludge and the finished product,washing garden application. equipment regularly,and promptly cleaning up sludge spills. Recontamination in air-dried sludge is less of a problem than in Lead levels are particularly important.Some children consume compost because bacteria do not survive well in such dry material. nonfood substances such as soil and paint chips—a behavior known as pica. Use of sludge products in lawns and parks increases the potential for exposure of these'children to the heavy metals in sludge. Given the well-documented adverse effects of lead on the development of children, sludges with low lead levels are preferable _ for D&M. Maximum levels of heavy metals considered suitable for unrestricted distribution of wastewater sludge compost have been published by USDA(12),by the Maryland Environmental Service (MES) (19),and others.These concentrations are: ■ cadmium-12.5 to 30 mg/kg --- ■ copper-500 to 900 mg/kg ■ lead-285 to 1,000 mg/kg IMES) ■ nickel-100 to2DOmg/kg ■ zinc-1,250 to 1,800 mg/kg ■ mercury-5 mg/kg. One occupational health concern that may be raised in connection with composting is the presence of Aspergillus fumigates. Aspergillus fumigatus is a very common fungus found in many locations such as basements,farm buildings,and wooded areas. During certain composting operations,particularly woodchip 's handling,elevated levels of Aspergillus may occur(22). In susceptible individuals,such as chronic asthmatics and patients receiving immunosuppressive therapy,infection by Aspergillus ` spores can deteriorate respiratory function,resulting in a condition y known as aspergiliosis. In a few such cases,this condition has led to serious illness and even death. However,aspergillosiy is not normally observed in healthy individuals.When it does occur in healthy individuals,the symptoms are usually mild and disappear after exposure to the spores is eliminated(23). A laboratory technician at the Agriculture/Research Center in Beltsville, Maryland,measures water uptake of grasses and Elevated Aspergillus levels have been observed at composting sites soybeans fertilized with composted sludge applied to sod at when mixing sludge with the bulking agent and when mixing different rates. These tests enable scientists to determine the compost piles;these levels are comparable to those encountered in j proper amounts of composted sludge for fertilizing various crops. walking through a pile of decaying leaves(22). Levels rapidly return 34 1 DISTRIBUTION AND MARKETING OF SLUDGE PRODUCTS to background concentrations after such operations are completed. Composting presents little additional risk of aspergillosis to citizens Irving near the site, however,as a precaution composting facilities should not be located in the immediate vicinity of nursing homes or hospitals(22).To protect workers at the facility,individuals who have a history of allergic sensitivity,have had recent renal or `- •^-- ;v s . cardiac disease,or are undergoing immunosuppressive therapy should not be hired.As an additional precaution,front-end loaders can be equipped with enclosed,air-conditioned cabs,or workers can be provided with dust-filtering masks(22). i 4.3.7 Public Acceptance. j Distribution and marketing programs have generally been well j accepted by the public and by horticultural professionals. Public i concerns over environmental problems are generally low.Many localities have demonstrated a high demand for composted or As part of a pubic acceptance program,site personnel take air dried-sludge products. samples from a windrowat the Los Angeles County Sanitation District facility. Samples are checked for odors. 4.3.8 Transportation Requirements j Transportation is important in large-scale distribution and marketing 4.4 Case Study operations. In addition to considering the cost of transportation of the sludge or sludge product from the wastewater treatment plant, "Site II"is an aerated static-pile composting facility located in planners must consider the transportation of bulking materials and Silver Spring, Maryland,and operated by the Washington .. the distribution of the finished product. Suburban Sanitary Commission(WSSC). Currently the facility is operating below its designed capacity of 360 wet mt(400 wet tons) of dewatered sludge per day.This is due to moisture problems in 4.3.9 Fuel Usage the sludge resulting in slightly lower solids content tharr expected. Heat drying requires large amounts of energy. Composting uses The sludge is trucked to the site from the Blue Plains Sewage less fuel and electric power than heat drying,but fuel and power for Treatment Plant in Washington, D.C. dewatering the sludge,and constructing and aerating the piles are The plant is located in a densely populated suburb of Washington, significant costs in these operations. D.C.and faced considerable public resistance during site selection. Consequently, the facility is designed and operatedmith constant 4.3.10 Regulatory Approval attention to neighborhood concerns such as odors, noise, and appearance. Distribution and marketing of sewage sludge is technically covered under the same regulations as land application (subsection 3.3.10), but EPA plans to promulgate regulations better adapted to the 4.4.1 Operations uncontrolled use and frequent human contact that characterize the use of these products. These regulations may detail more specific To minimize odors and maintain sludge quality, much of the facility criteria for sludge quality in D&M programs. is partially or fully enclosed. The sludge is mixed with wood chips at a ratio of 3.8 m'wood chips/wet mt of sludge(4.5 cu yd wood chips/wet ton sludge). [The facility was designed to operate at a 4.3.11 Cost Factors ratio of 2 to 2.5 m'wood chips/wet mt sludge(2.5 to 3 cu yd wood chips/wet ton sludge),but wetter-than-expected sludge has The costs of a distribution and marketing program may be high required the higher ratio.This operational change underscores the relative to the costs of direct land application. Major cost factors importance of sludge moisture content in operations.]The sludge/ include: wood chip mixture is formed into piles 31 m(100 ft)long,6,m Dewatering (20 ft)wide,and 3 in(11 ft)tall.A 0.5-m.(1.5-ft)thick layer of Composting or heat drying finished compost is spread on top of the piles. Market development Fifty-six 11-kilowatt(15-horsepower)blowers provide a maximum Shipping. aeration rate of 110 to 125 m'/hr/dry mt of sludge (3,500 to The first two components involve significant capital expenditures, 4,000 cu ft/hr/dry ton).The piles require this maximum rate during and all components can generally affect total operating costs. the first week of composting to assure aerobic decomposition and minimize odors,and again during the last 2 days of the composting 35 A DISTRIBUTION AND MARKETING OF SLUDGE PRODUCTS cycle to lower pile temperature and minimize odors prior to 4.4.2 Marketing ._ .a screening and curing.A backup generator is available to provide - The composted product is marketed by the Maryland aeration in the event of a power failure. Environmental Service(MES)(a state agency),under the trade After the first week of composting,aeration demands of the piles name of ComPRO.Suggested uses of the product are as a fertilizer decrease. Pile temperatures are maintained at about 6000(140°F) and soil conditioner for alms,and shrubs and trees,for f for the entire composting cycle except the last 2 days. vegetable and flower gardens,and for lawns.ComPRO for ho s also .Ilt recommended as a component of potting mixes for house plants. Air drawn through the compost piles from the blowers s directed At the outset of the marketing program,MES conducted a market into one central pipe and released into a filter pile of previously survey to determine who would composted sludge to trap odorous gases,such as hydrogen sulfide. composted sludge.MES continues to employ interested i purchasing agricultural a WSSC personnel are also considering installing a backup chemical Professionals as sales agents,and to advertise in professionals journals and the mass media. odor control system to absorb the hydrogen sulfide. 3 After composting for 3 weeks,the piles are broken down and As of late 1963,more than 99 percent of MES's sales were bulk sales screened in a fully enclosed building to minimize dust generation. (Figure 12).Buyers include landscapers,contractors, Approximately 70 percent of the wood chips are recovered during universities,military installations,school districts,and a network of s about 50 retail outlets in the Washington,D.C.,area that in turn screening.The screened compost is then placed in open-air curing piles. Small blowers maintain aerobic conditions during curing. sell the product compost for home owners and other small users:MES sells (Other composting facilities postpone screening until after curing, the compost for d han fli (54.00/n a yd)at Site II,but in which case the lower density provided by the wood chips transportation and handling costs raise the natal price to between eliminates the need for blowers during curing.-However,some of 519.60/m'and$39 25/m (S75.00/cu yd and S30.00/cu yd). the wood chips decompose during curing,which reduces recovery MES sales of composted sludge from 1981 to mid-1984 totaled rem') about 115,000 W(150,000 cu yd),and were sufficient to handle the volume of compost generated.The revenue generated.by sales at the 1984 rate of 46,000 m'(60,000 cu yd)per year at Site II are just 1 Gorr Courses Topsal Dealers sufficient to cover the costs of the marketing program. ..a 1.3% 8.4% Nurseries 4.4.3 Costs _ . 2% - - The total capital costs for Site II were about$27 million.Operating and maintenance costs when the site operates at full capacity are expected to average about$38.50/mt IM/ton)of dewatered sludge cake treated(25). Retail Outlets 23% Landscapers and Contractors 40% ..�;�F.. Institutions 25.3% '� � -r Sales are given on a percent by volume basis- ' SOURCE:Reference(24). Figure 12. Distribution of ComPRO Sales in 1983 by User Category 36 �zhlan� Police P epartment rti �4o<<, 1175 E. MAIN ST. ASHLAND, OREGON 97520 Phone(503)482-5211 N Z O X950 '� F7'A RTME� r March 31, 1994 GARY E.BROWN Chief of Police TO: Mayor and Council FROM: Gary E. Brown, Chief of Police SUBJECT: Liquor License Change of Ownership Application Application has been received from Hung Fai Chan, Ut Lai Chan, Samart Khachitphet dba\ Jade Dragon Restaurant for a LIQUOR license, for an ESTABLISHMENT located at 2270 Highway 66, Ashland. A background investigation has been completed on the applicant and approval of this application is recommended. GARY VBROWN CHIEF F POLICE MC:kmh R CITY OF ASHLAND `. CITY HALL ASHLAND,OREGON 97520 telephone(code 503)192-3211 March 9, 1994 Ashland City Council 20 East Main Street Ashland,-Oregon 97520 Dear Council Members: On behalf of the Ashland Recycling Task Force, I am writing to encourage you to request that a waste reduction rate structure be incorporated into the next garbage rate increase. Also known as "mini" or "level" can rates, half can rates, or variable' can rates, the objective is to provide residents with an incentive to dispose of less. Similar to rate structures that encourage the conservation of water and electricity, waste reduction rates will encourage source reduction, reuse, recycling and composting. The Task Force does not believe that the "additional bag" approach being considered by Ashland Sanitary and Recycling Service will be enough of an incentive for waste reduction. You may be aware of the source reduction education campaign that the Task Force is currently developing. To assist Ashland residents (and others) in their efforts to learn more about buying less, this "precycling" program will work in conjunction with the waste reduction rate structure to reduce the amount of solid waste that we generate. In addition to telling people that they should throw away less, we can also show them how to generate less. We hope to enlist the support and assistance of all local grocers in this effort. Your comments and suggestions are welcome and encouraged. Thank you for your time. Sincerely, Ken Hagen, airperson Ashland Recycling Task Force 4 Of AS$j. 0 . Aemorandnm ORFGO., • .• March 18, 1994 X110. Brian Almquist, City Administrator r �1n'n1 �rIIm. Steven Hall, Public Works Director '�$Ubjert Tolman Creek Signal LID ACTION REQUESTED City Council adopt the attached resolution setting a public hearing for the final assessments on the Tolman Creek Signal local improvement district for May 3 , 1994 . BACKGROUND The initiation of this project was in January, 1992 by Resolution 92-04. The district was formed in March, 1992 by Ordinance 2667 . In mid-March an agreement was signed with the Oregon Department of Transportation agreeing to pay for approximately 50% of the project costs on which the preliminary assessment roll was based. The project was completed and accepted by the City of Ashland as complete in October, 1993 . The delays to this point in time were receiving ODOT final approval and an estimate of ODOT final costs. The final assessment roll is about 30g less than the preliminary assessment roll. More detail will be provided for the public hearing on May 3rd. cc: Jim Olson, Assistant City Engineer Enclosure: Resolution Notice of Public Hearing w/Assessment Roll RESOLUTION NO. 94- A RESOLUTION SETTING A PUBLIC HEARING FOR ASSESSMENTS TO BE CHARGED AGAINST LOTS WITHIN THE TOLMAN CREEK SIGNAL ASSESSMENT DISTRICT No. 66. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The council having received proposed assessments to be charged against each lot within the Tolman Creek Signal Assessment District and orders that a public hearing be held to consider written objections to these assessments at 7 : 00 p.m. , May 3 , 1994 , in the City of Ashland Council Chambers. The City . Recorder is directed to mail the attached notice of the proposed assessments to the owners of the lots to be assessed. This resolution was read by title only in accordance with Ashland Municipal Code §2 . 04 . 090 duly PASSED and ADOPTED this 3rd day of May, 1994 . Nan E. Franklin, City Recorder SIGNED and APPROVED this 3rd day of May, 1994 . Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney (p:o(dhobfid.m) NOTICE OF PUBLIC HEARING TO HEAR OBJECTIONS TO PROPOSED ASSESSMENTS TO BE CHARGED AGAINST LOTS WITHIN THE TOLMAN CREEK SIGNAL ASSESSMENT DISTRICT No. 66. Please take notice that the Ashland City Council will hold a public hearing to consider written objections to the proposed assessments for the assessment district described above. The proposed assessments, a description (by map and tax lot) of the property to be assessed and the name of the property owner are attached to this notice. The public hearing will be held at: 7 :00 p.m. , May 3 , 1994 Council Chamber 1175 East Main Street Ashland, Oregon 97520 The Ashland Municipal Code requires that any objections that are filed must be in writing and must state the specific grounds for the objection. Objections must be received by: 5 : 00 p.m. , May 1, 1994 , and may be delivered or mailed to the: City Administrator 20 East Main Street Ashland, Oregon 97520 Please note that assessments may be modified by the City Council and will be levied by the City Council after the hearing. Following the levy, assessments will be charged against the property, and will be immediately payable in full or installments (if applicable) . Assessments of $100. 00 or less will not be eligible for time payments and myst .,be paid in full at time of notification by the City of Ashland. Nan Franklin, City Recorder VoN\t City of Ashland Department of Public Works Tolman Creek Signal LID Assessment Roll Steven M. Hall, P.E. Last Update: 21-Mar-94 21-Mar-94 :-------------------------------------------------------------------------------------------------------------: ----------- ------ :ADDITIONAL INFORMATION: A detailed cost breakdown of the project costs is available during business hours at the office : the City of Ashland Engineering Division, 27 1/2 North Main Street, Ashland, Oregon 97520. ----------------------------------------------------------------' ;COMPUTE FINAL PROJECT COSTS '----------------------------------------------------------------: :Construction Cost $95,067.35 1 :Consulting Engineers Cost $3,377.20 : :Testing Laboratory Costs $728.14 : :City Engineering Costs $4,381.70 :ODOT Costs thru 12/16/93 $6,244.88 : :ODDT Estimated Final Costs $2,000.00 : :Interest Costs thru 5/13194 $850.00 : SUBTOTAL $112,655.27 :FHWAIODDT Grant $56,284.58 NET ASSESSABLE COST $56,370.69 : :PRELIMINARY : FINAL : : ASSESSMENT 1 ASSESSMENT : :----------------------------------------------------------------------------= - :Percentage of Final Cost Less Grant to Estimated Cost Less Grant= i 69.591: :Total Project Cost = :$156,000,00 :$112,655.27 : :State Grant :Total Fixed Cost Participation = :$142,500.00 :$103,260.16 : :Total Cost for 501 Trip Generation and 501 Area = : $13,500.00 : $9,395.12 : :Project Cost per Unit$ = :Assessment Cost per Unit$ _ :----------------------------------------------------------------------------- City of Ashland Department of Public Works Tolman Creek Signal LID Assessment Roll Steven M. Hall, P.E. Last Update: 21-Mar-94 21-Mar-94 -------i----------- 1 NAME ON TAX ASSESSOR ROLLS ADDRESS CITY, STATE, 21P CODE SITUS MAP 4 TAX !PRELIMINARY 1 FINAL LOT I ASSESSMENT 1 ASSESSMENT : ------------! :FIXED AMOUNT PARTICIPATION ' !State of Oregon Grant : $75,000.00 1 $56,284.58 1 1 $14,000.00 : $9,743.08 !City of Ashland SDC's : ;Oregon Highway Dept 2692 N Pacific Hwy Medford, OR 97501 706 Tolman Cr Rd 39-IE-14BD 100 : $3,000.00 1 $2,087.80 : !Chester Realty Carp 9275 S.W. Peyton Ln Wilsonville, OR 97070 2341 Hwy 66 39-1E-IIC 300 : $20,000.00 : $4,765.55 1 !James R. Watson P.O. Box 610 Seal Beach, CA 90740 2312 Hwy 66 39-IE-11C 301 : : $1,331.07 ! :Albertson's Inc. 250 Parkcenter Blvd Boise, ID 83726 2305 Hwy 66 39-1E-IIC 600 : 1 $6,556.74 : !James R. Watson P.O. Box 610 Seal Beach, CA 90740 2305 Hwy 66 39-1E-IIC 601 1 1 $1,265.34 1 :Summit Investment 375 Lithia Nay Ashland, OR 97520 2262 Hwy 66 39-1E-14B 700 : $12,000.00 : $8,351.21 1 :Summit Investment 375 Lithia Way Ashland, OR 97520 2270 Hwy 66 ' !Summit Investment 375 Lithia Way Ashland, OR 97520 2290 Hwy 66 7-9-IE-14B 702 :Summit Investment 375 Lithia Way Ashland, OR 97520 Hwy 66 39-1E-14B 704 :Summit Investment 375 Lithia Way . Ashland, OR 97520 2220 Hwy 66 39 tE-148 705 : :Summit Investment 375 Lithia Way Ashland, OR 91520 2290 Hwy 66 39-1E-14B 706 : Southern Oregon 6omdwill 604 North Fir St. Medford, OR 97501 639 Tolman Cr Rd 39-IE-14B 2000 : (4,500.00 : f3,131.71 : :Croman Corporation 146 Mistletoe Rd Ashland OR 9750 Clover Lane ICroman Corporation 146 Mistletoe Rd Ashland, OR 97520 Clover Lane 39-1E-14A 2200 :Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 Clover Lane 39-1E-14A 2303 : ! ICroman Corporation 146 Mistletoe Rd Ashland, OR 97520 Crowson Rd 39-IE-14D 800 ;Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 Hwy 99 South 39-1E-14D 1000 ICroman Corporation 146 Mistletoe Rd Ashland, OR 97520 Hwy 99 South 39-1E-14D 1000A3 : ICroman Corporation 146 Mistletoe Rd Ashland, OR 97520 146 Mistletoe Rd 39-IE-141) 1100 1 !Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 Siskiyou Blvd 39-IE-14D 1200 : ;Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 Siskiyou Blvd 39-1E-141) 1300 1 ; !Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 Mistletoe Rd 19-IE-14D 1301 : !Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 275 Mistletoe Rd 39-IE-14D 1600 ; !Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 265 Mistletoe Rd 39-IE-14D 1700 : !Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 255 Mistletoe Rd 39-IE-14D 1800 : ;Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 165 Mistletoe Rd W-IE-14D 1900 !J C/Nancy F kaylor/IPCO P.D. Box 1192 Richmond, CA 94802 Washington St 39-1E-14A 2600 : $5,500.00 : $3,827.64 1 :Independent Printing Cc P.O. Box 1192 Richmond, CA 94802 2316 Hwy 66 39-IE-14B 300 1 :Independent Printing Cc P.O. Box 1192 Richmond, CA 94802 Tolman Cr Rd 39-IE-14B 400 : !Independent Printing Cc P.O. Box 1192 Richmond, CA 94802 640 Tolman Cr Rd 39-IE-14B 401K : !Independent Printing Cc P.O. Box 1192 Richmond, CA 94802 644-656 Tolman Cr 39-1E-148 401iS! : !Independent Printing Cm P.O. Box 1192 Richmond, CA 94802 600 Tolman Cr Rd 39-1E-14B 402 :City of Ashland 20 East Main St Ashland, OR 97520 315 Tolman Cr Rd 39-1E-11C 1101 1 $3,000.00 : $2,087.80 1 !McDonald's Corp AMF O'Hare Airport Chicago, IL 60666 2235 Hwy 66 39-1E-IIC 1002 : $3,500.00 1 $2,435.77 : 1M.C. Lininger/Sons Inc P.O. Box 1145 Medford, OR 97501 Mistletoe Road 39-IE-14A 2101 1 $2,000.00 : $1,391.87 !M.C. Lininger/Sons Inc P.O. Box 1145 Medford, OR 97501 Mistletoe Road 39-1E-14A 2302 : : - - - ------------ :$142,500.00 :$10 TOTAL FIXED AMOUNT PARTICIPATION = 3,260.16 : City of Ashland Department of Public Works Tolman Creek Signal LID Assessment Roll Steven M. Hall, P.E, Last Update: 21-Mar-94 21-Mar-94 ;-------------------------------------------------------------------------------------------------------------;------------ ------------ !REMAINDER OF PARTICIPANTS BASED ON 501 AREA AND 501 TRIP GENERATION ;PRELIMINARY ; FINAL ASSESSMENT ASSESSMENT -------------------------------------------------------------------------------------------------------------'------------'------------' AMOUNT DISTRIBUTED ON 541 AREA, SOS TRIP GENERATION = ; $13,500.00 ; $9,395.12 ------------------------------------------------------------------------------------------------------------- ------------;---------- ;Donald L/Cynthia M Bennett 344 East Main St Ashland, OR 97520 2325 Hwy 66 39-IE-11C 500 ! $89.88 ; $62.55 ;Ray A/Estelle Richards 2285 Hwy 66 Ashland, OR 97520 2285 Hwy 66 39-IE-IIC 900 ; $469.90 ; $327.02 2265 Hwy 66 $16.70 ; $11.62 ;Day Maryanna 889 Oak Knoll Or Ashland, OR 97520 2255 Hwy 66 39-1E-IIC 1004 ; $107.68 ; $74.94 : ;YMCA 540 YMCA Way Ashland, OR 91520 : ;N 6540 Corporation P.D. Box 3389 Boston, MA 02101 2245 Hwy 66 39-IE-IIC 1001 ; $184.55 ; $128.43 McCormack Station ;Ashland Investment Group 1010 Racquet Club Dr Auburn, CA 956D3 245 Tolman Cr Rd 39-IE-11C 1204 1 $616.61 ; $429.12 ;Anita N. Parent, Trustee 2506 Hwy 66 Ashland, OR 97520 2215 Hwy 66 39-IE-11C 2700 ; $472.50 : $328.83 : :Anita N. Parent, Trustee 2506 Hwy 66 Ashland, OR 97524 2205 Hwy 66 39-IE-11C 2701 ; $172.96 $120.37 ;Brodeur/Brodeur Inc 1801 Siskiyou Blvd Ashland, OR 97520 2359 Hwy 66 39-IE-IID 1201 ; $649.66 $452.12 ;First lnterstate Bank 1201 W. 5th St Los Angeles, CA 90017 2371 Hwy 66 39-1E-110 1202 ; $866,52 ; $603.04 : ;Cecilia Rickert, Trustee FBO10216 SW Kickapoo Ct Tualatin, OR 97062 2365 Hwy 66 39-IE-IID 1203 ; $571.59 1 $401.97 ;Robert W1Lynn H Mayers P.O. Box 609 Ashland, OR 97520 693 Washington St 39-1E-14A 1103 ; $278.69 ; $193.95 :Roy/Andrea D Davis 5522 W Griffin Rd Medford, QR 97501 126 Jefferson Av 39-1E-14A 1105 ; $327.15 $227.68 :IGH General Partnership 110 Jefferson Ashland, OR 97520 1712 Jefferson 39-1E-14A 1106 ; $303,49 V11.11 : ;Cygnet General Corp 740 Jefferson Ave Ashland, OR 97520 740 Jefferson Ave 39-1E-14A 1107 $444.40 ; $309.27 ;Ashlanc Racquet Club P.O. Box 423 Ashland, OR 97520 737 Jefferson Av 39-IE-14A 1108 ; $740.72 ; $515,50 ;ARO Partners P.O. Box 4549 Carlsbad, CA 92008 645 Washington St .39-iE-14A 1109 ; $1,369.55 ; $953.11 ;Ashland Commercial Bldg Cc P.D. Box 423 Ashland, OR 97520 SRI-766 Washingtor,39-1'r-14A 1110 ; $321,25 ; $223.57 ;Atlantic Richfield Co P.D. Box 2485 Los Angeles, CA 90051 Hwy 66 19-IE-14A 2701 $70.44 $49.02 PS&T Tax Dept SS#04479-11 :Anthony M Abbate, Trustee 4155 Los Alivos Rd Merced, CA 95340 Hwy 66 39-1E-14A 2800 5274.72 $191.19 : ;Atiant;c Richfield Co P.D. Box 2485 Los Angeles, CA 90051 2380 Hwy 66 39-IE-14A 2801 ; $822.14 ; $512.16 : r^S&T Tax Dept SS#44419-11 , ;Anthony M Abbate, Trustee 4155 Los Alivos Rd Merced, CA 95340 Washington St 39-1E-14A 2900 -1 $257.87 $179.46 ;Anthony M Abbate, Trustee 4155 Los Alivos Rd Merced, CA 95340 Clover Lane 39-19 -14A 3000 ; $423.91 1295.01 ;Alvin D Bounds Trust 2366 Hwy 66 Ashland, OR 97520 2366 Hwy 66 39-1E-14A 3041 ; $917.35 ; $638.41 ;TOHA Investment Co P.O. Box 7399 Olympia, WA 98507 2350 Hwy 66 39-IE-14A 3100 : $1,070.92 $145.29 ;Schwab Properties Ltd P.D. Box 567 Prineville, OR 97754 Hwy 66 39-1E-14B 100; $210.8,'•. ; $146.72 ;Schwab Properties Ltd F.Q. Box 667 Prineville, OR 97754 Hwy 66 39-IE-146 101 ' $106.92 $74.41 ;Schwab Properties Ltd F.D. Box 661 Prineville, OR 97754 Hwy 66 .39-1E-14B 260 ; $118.75 $82.64 ;Schwab Properties Ltd F.Q. Box 561 Prineville, OR 97754 2348 Hwy 66 39-1E-14B 5001 ; $398.90 ; $217,61 : :Barbara Allen 2262 Arland St Ashland, Oregon 2262 Hwy 66 39-1E-14B 743 1 $133,03 $92.58 1 ;Southern Pacific Transp C0 One Market Plaza San Francisco, CA 94105 Hwy 66 39-IE-14BB 100 ; $118.24 ; $82.29 : ;Bertram F Rudolf, Jr PO Box 2302 Cartel, CA 93921 Hwy 66 39-IE-14B8 200 ; $5.03 ; $3.50 ;Larry R%Pamela M Cardinale 2200 Hwy 66 Ashland, OR 97520 2200 Hwy 66 39-1E-1488 300 ; $561.16 $.190.5. ------------------------------------------------------------------------------------------ ----------- TOTAL 501 AREA, 501 TRIP GENERATION = $13,500.00 ; $9,395.12 GRAND TOTALS = 1$155,000.00 3112,655.27 TOTALS FOR UNDEVELOPED LAND TRIP GENERATION = RESOLUTION NO. 94- A RESOLUTION REVISING RATES FOR ELECTRIC SERVICE , CONNECTIONS PURSUANT TO ASHLAND MUNICIPAL CODE SECTION 14 . 16.030 AND OTHER MISCELLANEOUS FEES AND AMENDING SCHEDULE 90 OF RESOLUTION NO: 93-23. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The attached Schedule 90 is adopted as the schedule of fees for electric service connections and miscellaneous fees within the City of Ashland effective April 6, 1994 . SECTION 2. Three copies of this resolution shall be maintained in the Office of the City Recorder. SECTION 3 . Classification of the fee. The fee specified in Section 1 of this resolution is classified as not subject to the limits of Section llb of Article XI of the Oregon Constitution (Ballot Measure 5) . The foregoing resolution was READ BY TITLE ONLY and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the 5th day of April, 1994 . Nan E. Franklin, City Recorder SIGNED and APPROVED this day of April, 1994 . Catherine M. Golden, Mayor Reviewed as to form: aul Nolte, City Attorney (r.FlmuickElccRu.m) .. .. F Schedule!No. 90-2 CITY OF ASHLAND, OREGON SCHEDULE 90 CHARGES AS DEFINED BY CUSTOMER ACCOUNTING POLICIES AND ELECTRIC SYSTEM REGULATIONS PURPOSE: The purpose of this schedule is to list the charges referred to in the utility Customer Accounting Policies and the Electric System Regulations. These charges are applicable to all customers utilizing services of the City as defined in said policies and regulations. BILLING AND CHARGES A. Temporary Service Drop: Service Drop and Meter Only - Single Phase . $95.00 Three Phase . . . . . $195.00 B. Meter Charges Meter Test for Accuracy Once in twelve months . . . . . . . . . . . . No charge Second or more times in twelve months . . . . $ 50.00 Meter Repairs/Replacement . . . . . . . . . . . Actual Cost (Damage by Customer) C. Returned Check Charge . . . . . . . . . . . . . . $ 20. 00 D. Reconnection Charge Normal Working- Hours . . . . . . . . . . . . . . . . . $ 16. 00 Other Hours or on Holidays . . . . . . . . . . . . . $ 55.00 E. Service Calls (Customer Request) Normal Working'Hours . . . . . . . . . . . $ 16. 00 Other Hours or on Holidays . . . . . . . . . . . . $ 55. 00 F. Service Connection for Applicant Normal Working Hours . . . . . . . . . . . $ 16.00 Other Hours or on Holidays . . . . . . . . . . . . $ 55.00 G. Unauthorized Reconnection (by Customer) . . . . . . $150.00 Effective April 6, 1994 schedule;No. 90-2 CITY OF ASHLAND, OREGON SCHEDULE 90 CHARGES AS DEFINED BY CUSTOMER ACCOUNTING POLICIES AND ELECTRIC SYSTEM REGULATIONS PURPOSE: The purpose off, this schedule is to list the charges referred to . in the utility Customer Accounting Policies and the Electric System Regulations. These charges are applicable to all customers utilizing services of the City as defined in said policies and regulations. BILLING AND CHARGES A. Temporary Service Drop: Service Drop and Meter Only- Single Phase $ 95.00 Three Phase . . . . . $195.00 B. Meter Charges Meter Test for Accuracy Once in twelve months . . . . . . . . . . . . No charge Second or more times in twelve. months . . . . . $ 50.00 Meter Repairs/Replacement . . . . • • • • • Actual Cost (Damage by Customer) C. Returned Check Charge . . . . . . . . . . . . . . . $ 20.00 D. Reconnection Charge Normal Working Hours . . . . . . . . . . . . . . . . $ 16.00 .Other Hours or on Holidays . . . . . . • • • • • • . $ 55.00 E. Service Calls (Customer Request) Normal Working Hours . . . . . . . . . . . . : . $ 16.00 Other Hours or on Holidays . . . . . . . . . . . . . $ 55.00 F. Service Connection for Applicant Normal Working Hours . . . . . . . . . . . . $ 16.00 Other Hours or on Holidays . . . . . . . . . . . . $ 55.00 G. Unauthorized Reconnection (by Customer) . . . $150.00 Effective April 6 1994 Schedule No. 90-3 CITY OF ASHLAND, OREGON SCHEDULE 90 CHARGES AS DEFINED BY CUSTOMER ACCOUNTING POLICIES AND ELECTRIC SYSTEM REGULATIONS H. Line Extension Charges The electric line extension charges for new or increased services within the City shall be as follows for 200 amps or less: 1. Single-family Residential Service: The electrical service connection charges for new service within the city limits shall be as follows: a. Overhead service in existing developed areas from distribution line to and including meter . . . . . . . $300. 00 b. Overhead service extension or increased service for 200 amps or less . . . . . . . . . . . . . . . . . $200. 00 C. Partial Underground service installation, extension, increased service for 200 amps or less, or replacement of service from overhead to underground. Customer provides all trenching, backfilling and compaction as directed by the City $350. 00 d. Underground service of 200 amps or less that have not been previously paid under subsection I . Customer provides all trenching, backfilling and compaction as directed by the City $300.00 Nothing herein shall be construed as requiring the City to furnish underground 'service in existing residential subdivisions or areas, or to require the conversion of overhead to underground service. 2 . Any service over 200 amps shall be installed at the City's actual cost with the deposit to be made to the City. before installation and the City's estimate of its actual cost. Effective April 6, 1994 Schedule No. 90-4 CITY OF ASHLAND, OREGON SCHEDULE 90 CHARGES AS DEFINED BY CUSTOMER ACCOUNTING POLICIES AND ELECTRIC SYSTEM REGULATIONS H. Line Extension Charges (Continued) 3 . Commercial Institutional and Industrial Service: The electric service connection charges for new service for commercial, institutional and industrial developments within the City limits shall be deposited with the City prior to service installation, and may include: three cutouts for primary lines, conduit and wire from lines to transformer pad, transformer pad, transformer, connectors for primary and secondary wires, conduit and wire from transformer to current transformer cans, current transformer can, current transformers for metering purposes, meter can, meter, and all estimated labor and equipment rental costs associated with the installation of the foregoing. The trenching and backfilling for conduit shall be the responsibility of the owner or developer. Upon completion of the service connection, the City will render a statement of actual costs incurred and shall refund any excess of the deposit over actual costs. I. Underground Distribution Installation Charges The charge for installation of. underground . distribution facilities for residential use, which includes transformers, conduit, wire for distribution, and labor and equipment charges, but not including the service connections outlined in #ld above. Customer provides all trenching, backfilling, and compaction as directed by City . . . . . . . $650.00 per lot (Note: For any subdivision for which electric fees were paid prior to the adoption of this Resolution, a separate line extension charge as outlined in #Id above shall not be required. ] Effective April 6 1994 e �=_,_ a . � PritIIrttnr� �tm . of AS& o4EG0a ; March 31, 1994 110. Mayor, and City Council �r rO+_IIt: . Jill Turner, Director of Finance 1IIIjQCf: Cemetery Charges RECOMMENDATION: Staff recommends that Mayor and Council approve the attached Resolution increasing Cemetery fees. DISCUSSION: The 1994-95 Cemetery budget calls for an increase in cemetery fees. The present fee schedule was established in April of 1991. The proposed fees were suggested by the Cost of Service Study. In addition Mike Biondi, our Cemetery Superintendent, reviewed fees charged in the Rogue Valley. G:\jilllwp\cmncil\ceiiiacry.iiieiii RESOLUTION NO. 94- A RESOLUTION SETTING PRICES FOR CEMETERY SERVICES THE CITY OF ASHLAND RESOLVES AS FOLLOWS: ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE LINED THROUGH AND ADDITIONS ARE sNAuBt . SECTION 1. BE IT RESOLVED THAT THE FOLLOWING PRICES SHALL BE CHARGED BY THE CITY OF ASHLAND CEMETERY DEPARTMENT EFFECTIVE MAY. 1, 1994. Sales of grave spaces or burial plots: Grave spaces - lawn section $ 325. 00 Grave spaces - monument section 425. 00 Grave spaces - baby Iand 100. 00 Niches - bronze 4DOasfl' X99 on ....................... Niches - marble130 `f7f3' 286:-6A Urn garden grave 140. 00 Crypts 800. 00 The above fees are split with 40% going into the Cemetery Fund and 60% placed into the Cemetery Trust Fund. Perpetual care-lots sold before 1927 1D01!,6b. -§0:99 Sales of liners and markers: ....................... Concrete liner including 'setting 350 0{I' 206 A0 Concrete liners other Mortuaries-Cemeteries 200.OtI' 3:2F3. 99 Final inscriptions - minimum 100. 00 Grave- markers-wholesale cost times 2 . 5 not to ....................... exceed markup of 6fl400 x89-99 Cratie marker setting P;Iastic €base rave marker 5ett�hg- dnCYete Base 315.00 Se ��3 +c# Ejr- i9s-per sqtare 14 44 All grave marker setting income is split with 50% paid into the perpetual care fund. Sexton fees Opening and closing graves- ground t3' 225.88 Opening and closing graves- double deep A5f 259. o8 opening and closing graves- infantst 399 98 Opening and closing crypts 3QtSfl 288:98 Opening closed crypts 55,f?> tS3 258-98 opening and closing niches Inter cremains in grave spaces 100.00 Extra for Saturday burials 400. 00. Disinternment (Paid in advance) $ 1, 000. 00 Cemetery fees will be subject to a 1. 5% finance charge per month if not paid within 60 days of use. All above services will be sold pre-need in installments, interest free, with a minimum monthly payment of one twelfth of the total sale. SECTION 2 . Resolution No. 91-13 is hereby repealed, effective April 30, 1994 . SECTION 3 . Classification of the fee. The fee specified in Section 1 of this resolution is classified as not subject to the limits of Section lib of Article XI of the Oregon Constitution . (Ballot Measure 5) . The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of 1994 . Nan E. Franklin, City Recorder SIGNED and APPROVED this day of 1994 . Catherine M. Golden, Mayor R ewed as to form: Tp Paul Nolte, City Attorney O:UE:L\W P\COUNCIL\CEMETERY.RES W o 0 0 vo o n 00 0 LO (� LrD C J ZN O N KM qM OCo "C1 trz ca to v I o4 cra 0) ~ ~ O d p a�{ o� O 10 )!J n O O Y V3 m 00 Q GV CL m N LO 0 0 x O e) O N O O O Cc, S O 10 U � dam' VVYJJ > W U a . 0080 a W ui co c7 � vd � � a •a �' c UU H F Q s U ate' A ra F 0 z v a z co Z W O W z Cal Cal Z W n W U N O z U U a C7 RESOLUTION NO. 94- A RESOLUTION ADOPTING THE CITY OF ASHLAND'S RULES FOR SCREENING AND SELECTION OF PERSONS TO PERFORM PERSONAL SERVICES. THE CITY OF ASHLAND RESOLVES THAT THE FOLLOWING RULES BE ADOPTED: CITY OF ASHLAND RULES FOR SCREENING AND SELECTION OF PERSONS TO PERFORM PERSONAL SERVICES 1. Use of Competitive Selection Procedures for Personal Services: Except for contracts that are exempt under Rule 12, the formal competitive selection procedures set forth in Rules 3 through 11 shall be used for procurement of personal services. 1.1. If a contract is exempt from formal competitive selection procedures, competitive oral or written informal proposals should be obtained, if feasible. 1.2. Personal services include services that require specialized technical, artistic, or professional skills or talent, including but not limited to contracts for the services of accountants, appraisers, architects, computer programmers, engineers, land surveyors, lawyers, and psychologists. 2. Determinations Required Prior to use of Competitive Selection Procedures: Before procurement of any personal services that will cost in excess of $15,000.00 the department head for the department that needs.the services shall make the following determinations: r 2.1. that the services to be acquired are personal services. 2.2. that a reasonable inquiry has been conducted as to the availability of city personnel to perform the services, and the city does not have the personnel nor resources to perform the services required under the proposed contract; 2.3. that the department has developed, and fully intends to implement, a written plan for utilizing such services which will be included in the contractual statement of work. 3. Statement of Qualifications: When personal services are needed on a recurring basis, the city administrator may actively solicit persons engaged in providing such services to submit annual statements of qualifications in a prescribed format which shall include the following information: 3.1. technical education and training; PAGE 1-RULES FOR SELECTION OF PERSONAL SERVICE CONTRACTORS (F:OrCRPeMerV.ruQ 3.2. general or special experience, certifications, licenses, and memberships in professional associations, societies or boards; 3.3. an expression of interest in providing a particular personal service; and 3.4. any other pertinent information requested by the city administrator. 4. Public Notice in Formal Competitive Selection Procedures. Prior to procuring personal services through formal competitive selection procedures, adequate public notice of the need for personal services shall be made by the department requiring the services in the form of a Request for Proposals (RFP) at least 20 days before the proposals are due. The RFP shall be prepared by the department that is requesting the services with the aid of other appropriate city personnel and shall be reviewed by the City Attorney prior to being dispersed. In addition to public notice, the department may distribute RFPs to-persons interested in performing the services required by the - — proposed contract. Adequate public notice is met when the procurement is publicized in a newspaper of general circulation in the city or in industry media. 5. Request for Proposal Contents. The RFP shall contain at least the following information: 5.1. the type of services required; 5.2. a description of the work involved; 5.3. an estimate of when and for how long the services will be required; 5.4. the type of contract to be. used; 5.5. a date by which proposals for the performance of the services shall be submitted; 5.6. a statement that the proposals shall be in writing; 5.7. a statement that offerors may designate those portions of the proposals which contain trade secrets or other proprietary data which may remain confidential; 5.8. a statement of the minimum information that the proposal shall contain, which may include: 5.8.1. the name of the offeror, the location of the offeror's principal place of business and, if different, the place of performance of the proposed contract; 5.8.2. the age of the offeror's business and average number of employees over a previous period of time, as specified in the RFP. PAGE 2-RULES FOR SELECTION OF PERSONAL SERVICE CONTRACTORS lwordlp=r .ml) 5.8.3. the abilities, qualifications, and experience of all persons who would be assigned to provide the required services; .5.8.4. a listing of other contracts under which services similar in scope, size, or discipline to the required services were performed or undertaken within a previous period of time, as specified in the RFP; 5.8.5. a plan explaining how the services will be performed; and 5.8.6. the factors to be used in the evaluation and selection process and how those factors are to be weighed by the city. 6. Request for Proposal Evaluation: Proposals shall be evaluated only on the basis of evaluation factors stated in the RFP. The following factors may be appropriate to use in conducting the evaluation. The relative importance of these and other factors will vary according to the type of services being procured. The minimum factors are: 6.1. the plan for performing the required services; 6.2. the ability to perform the services as reflected by technical training and education, general experience, specific experience in providing the required services, and the qualifications and abilities of personnel proposed to be assigned to perform the services; 6.3. the personnel, equipment, and facilities currently available or demonstrated to be made available at the time of contracting; 6.4. a record of past performance of similar work; and '6.5. the cost of the services. 7. Discussions . The department head requesting the procurement or other appropriate city official shall evaluate all proposals submitted and may conduct discussions with any offeror. The purposes of such discussions shall be to: 7.1. determine in greater detail such offeror's qualifications; and 7.2. explore with the offeror the scope and nature of the required services, the offeror's proposed method of performance, and the relative utility of alternative methods of approach. 8. Modification or Withdrawal of Proposals: Proposals may be modified or withdrawn at any time prior to the conclusion of discussions. 9. Selection of the Best Qualified Offerors. After the qualifications of the offerors have been reviewed, the city official requesting the procurement shall select the acceptable PAGE 3-RULES FOR SELECTION OF PERSONAL SERVICE CONTRACTORS (V:ord\Persem.ruq offeror deemed to be the best qualified to provide the required services. The reasons for the selection shall be documented. 9.1. If compensation, contract requirements, or contract documents cannot be agreed upon with the best qualified offeror, a written record stating the reasons shall be placed in the file and the city official conducting the procurement shall advise such offeror of the termination of negotiations. 9.2. Upon failure to negotiate a contract with the best qualified offeror, the city official conducting the procurement may enter into negotiations with the next most qualified offeror. If compensation, contract requirements, and contract documents can be agreed upon, then the contract shall be awarded to that offeror. If negotiations again fail, negotiations shall be terminated as provided in Rule 9.1 and commenced with the next most qualified offeror. 10. Submission of Cost or Pricing Data. The offeror determined to be best qualified shall be required to submit cost or pricing data to the city official conducting the procurement at a time specified prior to the commencement of negotiations. 11. Neaotiation and Award of Contract. The city official conducting the procurement shall negotiate a contract with the best qualified offeror for the required services at a compensation determined in writing to be fair and reasonable. Contract negotiations shall be directed toward: 11.1. making certain that the offeror has a clear understanding of the scope of the work, specifically, the essential requirements involved in providing the required services; 1.1.2. determining that the offeror will make available the necessary personnel and facilities to perform the services within the required time; and 11.3. agreeing upon compensation which is fair and reasonable taking into account the estimated value of the required services, and the scope, complexity, and nature of such services. 11.4. agreeing upon which specified personnel shall provide the services required. 12. Exemptions from Formal Competitive Selection Procedures. Contracts for personal services shall be exempt from formal competitive selection procedures if any of the following conditions exist: 12.1. The contract amount is less than $15,000.00. 12.2. There is an emergency requirement for the procurement of the,personal services. The emergency condition shall be adequately documented. PAGE 4-RULES FOR SELECTION OF PERSONAL SERVICE CONTRACTORS (p:erdlpememru11 12.3. There is only one person or entity within a reasonable area that can provide services of the type and quality required. 12.4. The contract for services is subject to selection procedures established by the State or Federal government. This resolution was read by title only in accordance with Ashland Municipal Code 1 2.04.090 duly PASSED and ADOPTED this day of 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of 1994. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney PAGE 5-RULES FOR SELECTION OF PERSONAL SERVICE CONTRACTORS (p:ord\pemam.rup i RESOLUTION NO. 94- A RESOLUTION SETTING A PUBLIC HEARING FOR ASSESSMENTS FOR A PUBLIC PARK TO BE CHARGED AGAINST LOTS WITHIN THE . RAILROAD PARK LOCAL ASSESSMENT DISTRICT FORMED BY ORDINANCE 2963, TO BE INCLUDED IN ASSESSMENT DISTRICT No. 66. THE CITY IS THE ONLY OWNER TO BE ASSESSED FOR THE RAILROAD PARK. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The council having received proposed assessments to be charged against each lot within the RAILROAD PARK LOCAL ASSESSMENT DISTRICT FORMED BY ORDINANCE 2963 orders that a public hearing be held to consider written objections to these assessments at 7:30 p.m., May 3, 1994, in the City of Ashland Council Chambers. SECTION 2. The council accepts the attached notice as personal delivery on the city. The city is the only owner of property to be assessed for the Railroad Park Local Assessment District. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this _ day of - , 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this _ day of 1994• Catherine M. Golden, Mayor Reviewed as to form: cP/ Paul Nolte, City Attorney i NOTICE OF PUBLIC HEARING TO HEAR OBJECTIONS ° TO PROPOSED ASSESSMENTS TO BE CHARGED AGAINST LOTS WITHIN THE RAILROAD PARK LOCAL ASSESSMENT DISTRICT FORMED BY ORDINANCE 2963, ASSESSMENT DISTRICT No. 66. Please take notice that the Ashland City Council will hold a public hearing to consider . written objections to the proposed assessments for the assessment district described above. The proposed assessment is for $197,195 and the property to be assessed is Lot 10 of the Railroad Park Subdivision which is owned by the City of Ashland. The public hearing will be held at: 7:30 p.m., May 3, 1994 Council Chamber 1175 East Main Street Ashland, Oregon 97520 The Ashland Municipal Code requires that any objections that are filed must be in writing and must state the specific grounds for the objection. Objections must be.received by: 5:00 p.m., May 1, 1994, and may be delivered or mailed to the: City Administrator 20 East Main Street Ashland, Oregon 97520 Please note that assessments may be modified by the council and will be levied by the council.after the hearing, will be charged against the property, and will be immediately payable in full or in installments (if applicable) following the levy. (p;parks\rrpk-lid.ras) w