HomeMy WebLinkAbout1994-0503 Council Mtg PACKET to t• Any citizen attending Council meetings may speak on any item on
genda, unless it is the subject of a public hearing which has been
d. If you wish to speak, please fill out the Speaker Request form
id near the entrance to the Council Chambers. The Chair will recognize
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granted will be dependent to some extent on the nature of the item under
discussion, the number of people who wish to be heard, an the length of
the agenda.
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AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
May 3, 1994
I. PLEDGE OF ALLEGIANCE: 7:00 p.m. , Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular Meeting of April 19, 1994 .
IV. SPECIAL PRESENTATIONS AND AWARDS:
/ 1. Proclamation of week of May 8-14 as "National Historic
Preservation Week".
42 . Proclamation of week of May 15-21 as "National Public Works
Week" .
V. CONSENT AGENDA:
1. Minutes of boards, commissions and committees.
2. Monthly departmental reports - March, 1994.
3 . City Administrator's monthly report.
4 . Quarterly Financial Report for period ending March 31, 1994 .
5. Memorandum from Public Works Director regarding ODOT hearing
on Statewide Transportation Improvement Program 1995-98 .
6. Memorandum from Public Works Director concerning status of
DEQ revolving loan fund application.
7 . Approval of request to cut pavement on Patterson Street at
Poplar Place.
8. Letters from Oregon Department of Transportation regarding
grant awards from Hwy. 66 Area Plan and Historic District
Infill Strategy approval.
9. Approval of Mayor's appointment of Shelly Simmons to the
Tree Commission, Don Ferguson to the Forest Lands Commission
and Betty Seymour to the Senior Program Board.
VI. PUBLIC HEARINGS:
1. Assessments for Railroad Park Local Improvement District
(City of Ashland is the only owner to be assessed. ) .
2 . Assessment for Tolman Creek Road traffic signal Local
Improvement District.
r VII. PUBLIC FORUM: Business from the audience not included on the
agenda (limited to 3 minutes per speaker and 15 minutes total) .
VIII. UNFINISHED BUSINESS:
1. Report by Fire Chief Woodley on Community Emergency
Management Exercise held on April 13, 1994 .
2 . Continue discussion on recommendations from Ad Hoc Space
Need's Subcommittee.
IX. NEW AND MISCELLANEOUS BUSINESS:
1. 'Appointment of Council representative to Southern Oregon
Economic Development District (SOEDD) .
X. ORDINANCES. RESOLUTIONS & CONTRACTS:
)1. Reading by title only of "A Resolution setting police
special service fees and other related fees pursuant to the
?3 Ashland Municipal Code 3 and repealing Resolution no. 91-
07. "
!�P/lPl V /2. Reading by title only of "A Resolution establishing a filing
fee for street and alley vacations. "
�3. Reading by title only of "A Resolution accepting the
organization chart of the Rogue Basin Watershed Steering
Committee and Bear Creek Watershed Council and Bylaws of the
2G�Oi Bear Creek Watershed Council and authorizing City
participation. "
l4. Reading by title only of "A Resolution changing the name of
Madrona Place to Terrace Street within the City Limits of
=--�� the City of Ashland. "
/5. Reading by title only of "A Resolution levying special
benefit assessments in the amount of $197, 195 for
yt) assessments for a public park in the Railroad Park Local
Assessment District formed by Ordinance 2963, to be included
in Assessment District no. 66. "
/6. Reading by title only of "A Resolution dedicating property
within the greenway for park purposes pursuant to Article
XIX, Section 3, of the City Charter. "
XI. OTHER BUSINESS FROM COUNCIL MEMBERS
XII. ADJOURNMENT
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
April 191 1994
CALLED TO ORDER
Meeting was called to order at 7:03 p.m. in the Council Chambers
by Mayor Catherine Golden. Councillors Laws, Reid, Acklin,
Winthrop and Arnold were present. Councillor Hauck was absent.
APPROVAL OF MINUTES
Minutes of the Regular meeting of April 5, 1994 were accepted as
presented.
SPECIAL PRESENTATIONS AND- AWARDS
1. Proclamation of "Volunteer Recognition Week" for April 17- .
23, 1994.
Mayor Golden read the proclamation.
Councillor Hauck arrived at meeting at 7:12 p.m.
2 . Presentation of James M. Ragland Memorial "Volunteer Spirit"
Community Service Award.
Mayor Golden presented the first annual award to Frank
d`Entremont. Mrs. Mary Ragland was presented with a framed
photograph bf James M. Ragland. Retired Police Chief Xic Lively
spoke to Mayor and Council to praise Frank d`Entremont and his
selection for the award. Frank d`Entremont thanked Mayor and
Council for his selection to receive the award.
CONSENT AGENDA
1. Minutes of boards, commissions and committees.
2. Monthly' departmental reports - February, March, 1994.
3 . Set public hearing on the proposed vacation:-of a portion of
Clark Street for May 17, 1994.
4. Memorandum from Finance Director regarding update f Capital
Improvement Plan.
5. Memorandum from Director of Public Works on Update of
Wastewater Plant Sludge Disposal/Facility Plan.
6. Liquor license application from Joanne and Donald Anderson
dba/Ashland Hills Star Mart for an establishment located at
2495 Ashland Street.
Councillor Reid requested item #5 be moved to New Business.
Councillors Acklin/Reid m/s approval of items #1, 2, 3, 4 and 6.
Voice vote all AYES.
(r.Mmutes\449-94.mm-page 1)
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_ PUBLIC FORUM: Business from the audience not included on the
agenda (limited to 3 minutes per speaker and 15 minutes total) .
No response.
NEW AND MISCELLANEOUS BUSINESS:
1. Confirmation of Mayor's appointments to Boards, Commissions
r
and Committees.
Councillor Laws/Arnold m/s approval of confirmations. Councillor
Acklin requested an Ordinance change. for Planning Commission
(' members to be a resident within City limits or within the urban
: growth boundary. Voice vote all AYES.
2 . Letter from Oregon Shakespeare Festival requesting renewal
of lease for 25 years.
City Administrator Brian Almquist presented letter from OSF Board
renewing lease for next 25 years. City Attorney Nolte stated OSF
[ needs only. to notify City. The fee paid for the 25-year lease is
$1.00. Councillor Laws asked if City parking lot on Hargadine
Street was included in property of lease. Almquist will check
with OSF.
is
3. Request by Councillor Acklin to discuss the merit of an
advisory vote on sewage treatment upgrade options.
Councillor Acklin presented her request to Council. Councillor
Hauck stated there was no DEQ deadline date currently. Councillor .
Laws stated he was in favor of presenting this issue to people
via advisory vote. Councillor Arnold stated the idea was good and
the first vote should be on what the measure will be.
4. Report from Ad Hoc Space Needs Committee.
Committee"Chairperson Ron Roth presented majority report from
Committee. Reviewed some details in the Minority Report.
Councillor Winthrop asked Committee for space needed estimates,
square footage costs, total estimate costs, etc. for suggestions
in majority report.
Ron Thurner, 1170 Bellview Avenue, read his comments to Council
questioning committee's report. He asked for space needs estimate
and forecast of future costs. Due to lack of findings in the
report, he felt the report should not be used for public hearing
information.
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(r.Minuhak-19M.mm-pig 2)
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Terry Skibby, 611 Beach Street, spoke in favor of majority report
from Committee.
Rick Vezie, Vezie & Associates, advised Council that cost
estimates would not be available until bids were received.
Michael Bingham reviewed minority report to Council.
John Fields, reviewed majority report with Council advising
Council it was imperative to upgrade city hall building to ADA
and seismic standards. Fields said that Hillah Temple property
was a favorable choice.
Michael Donovan, 1120 Beswick Way, spoke to clarify that City
Hall was not being moved from downtown. Two departments were
being considered to be moved. Other major city functions will
remain in downtown plaza.
Councillors Arnold/Reid m/s accept majority and minority reports.
Voice vote all AYES.
5. Parks/Recreation Commission request for approval to acquire
land as part of the Open Space/Park Land Acquisition
Program.
Councillors Hauck/Winthrop m/s place item on agenda. Mayor read
letter from Parks/Recreation Commission. Director of
Parks/Recreation Ken Mickelsen reviewed purchase proposal.
Councillors Hauck/Reid m/s to accept proposed purchase plan from
Parks/Recreation Commission. Voice vote all AYES.
6. Consent Agenda 15--Update-Wastewater Plant Sludge
Disposal/Facility Plan.
Director of Public Works Steve Hall reported that improvements to
sludge disposal had gone better than expected. Councillor Reid
requested information be distributed to citizens through Quiet
Village newsletter mailing and public library.
(rMiauwW-19-94.mm-page 3)
1.
OTHER BUSINESS FROM COUNCIL MEMBERS
Fire Chief Keith Woodley presented memorandum to Council on
Earthquake Disaster Drill on Wednesday, April 13, 1994 . Woodley
will present full report at May 3 Council meeting.
ADJOURNMENT
Meeting was adjourned at 9:15 p.m.
Nan E. Franklin, Recorder Catherine M. Golden, Mayor
(r.MmutaW-19-94.mm-page 4) .
M.,
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NATIONAL HISTORIC PRESERVATION WEEK
WHEREAS, the historic houses and buildings of Ashland help make our City unique
and provide links with the aspirations of our City's pioneers and their
descendants; and
WHEREAS, these fine examples of late 19th and early 20th century buildings
contribute to an appreciation of our heritage; and
WHEREAS, preservation of these structural ties with our history provides residents
and visitors with a sense of belonging to our City's past; and
WHEREAS, National Historic Preservation Week provides an opportunity to
recognize the value of Ashland's historic resources and encourages their 0111 1
preservation for future generations.
9=3 V
NOW, THEREFORE, 1, Catherine M. Golden, Mayor of the City of Ashland do
hereby proclaim the week of May 8 - 14, 1994 as:
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"NATIONAL HISTORIC PRES ERVATION WEEK"
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and call upon the people of Ashland to recognize and participate in this observance.
Y-i I z.--j
Dated this 3rd day of May, 1994.
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Nan E. Franklin, Recorder Catherine M. Golden, Mayor
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PROCLAMATION
rr WHEREAS, President John F. Kennedy proclaimed in 1960 that one week each year 7-&=y
t`.Ijr�l would be set aside to recognize the accomplishments of Public Works ! V{j11
><, professionals; and
ol.l„. WHEREAS, this year marks the 100th anniversary of the Public Works profession;
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and
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;..,- �' WHEREAS, public works services provided in our community are an integral part of
our citizens everyday lives; and
=: 2 WHEREAS, the support of an understanding and informed citizenry is vital to the
efficient operation of public works systems and programs such as
4:r water, sewers, streets, storm drains, equipment, the municipal airport, K
E>r' f and snow removal; and Ar"
4 WHEREAS,, the health, safety, and comfort of this community greatly depends on
these facilities and services.
NOW THEREFORE I Catherine M. Golden Mayor of Ashland do hereby
proclaim the week of May 15 - 21 1994 as: uY'
- <: NATIONAL PUBLIC WORKS WEEK ( --)
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in Ashland, and I call upon all citizens and civic organizations to acquaint themselves
with the issues involved in providing our public works and the contributions which
E .�yu�r public works officials make every day to our health, safety, and comfort.
( ,ls <
Dated this 3rd day of 1994.
J
Nan E. Franklin, Recorder �
Catherine M. Golden, Mayor '€
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CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
REGULAR MEETING
MINUTES
March 30, 1994 Vice-Chair Coppedge called the meeting to order at 7:00 p.m. at
the department office, 340 S. Pioneer Street.
ATTENDANCE:
Present Pat Adams, Teri Coppedge, Laurie MacGraw, Bob Malone, Ken
Mickelsen.
Absent Al Alsing
I. ADDITIONS OR DELETIONS TO THE AGENDA
Commissioner MacGraw asked that a discussion of purchasing a piece of property on
Meade Street for park purposes be placed under "Audience Participation not on the
Agenda" as there were two residents present to discuss this possibility.
.II. APPROVAL OF MINUTES
A. Regular Meeting - February 28, 1994
Commissioner Adams made a motion to approve the minutes of the Regular Meeting
of February 28, 1994 as written. Commissioner MacGraw seconded.
The vote was: 4 yes - 0 no
III. BILLS AND FINANCES
A. Approval of previous month's disbursements
Commissioner Adams made a motion to approve the previous month's disbursements
as indicated by Payables checks #8915 through #9001 in the amount of $66,386.14
and Payroll checks #6986 through #7039 in the amount of $33,278.36.
Commissioner MacGraw seconded.
The vote was: 4 yes - 0 no
IV. AUDIENCE PARTICIPATION ON THE AGENDA
A. Plato Doundoulakis - passive drainage at Railroad District Park
Plato Doundoulakis (446 Allison Street) was present in the audience to present a
proposal to the Commission regarding constructing a wetland for stormwater treatment at
Railroad District Park. In his presentation Mr. Doundoulakis said that he was interested in
applying for a Oregon Watershed Health Program grant to fund the project and that prior
to making formal grant request he needed approval and support from the.Commission to
construct such an area on park property.
Regular Meeting - March 30, 1994 Page 2
Ashland Parks and Recreation Commission
P. Doundoulakis -. Railroad District Park - continued
Mr. Doundoulakis indicated that he envisioned the wetlands area located at the western
end of the park and that he saw the site as ideal for creating a small wetland which could
handle the storm drain run-off. .He hoped the project would act as a model site to educate
people about using wetlands for water treatment while enhancing the environment. He
presented a written proposal to the Commission outlining his concept. If the Commission
approved of the proposal, he indicated that he would like to include an "in kind"
participation by the parks department in the grant proposal. He outlined how the area
would work for water treatment and fit into the overall design plan for Railroad District
Park.
In discussion, Commissioner Adams expressed some concern about having the wetland in
a neighborhood park and the impact that children, animals, or bikes would have on the
area. Plato said that occassional intrusion into the area would not harm it because the
wetland would have the ability to heal itself. He said that a mature wetland would grow
very thick which would keep "running through it" to a minimum but that it should be.
considered a visually beautiful enhancement to the park, not one which is actually used.
In response to a question concerning ongoing maintenance, Mr. Doundoulakis indicated
that he believed it would be the primary responsibility of Public Works to maintain the
area because of the settling pond. Parks would probably want to be involved because of
the fact that plantings may need to be restored from time to time to maintain the health of
the wetland and for aesthetic purposes. Commissioner Adams inquired as to whether or
not he had discussed the ongoing maintenance requirements with Public Works. He said
that he had not. She asked whether or not he had addressed the concerns expressed by .the
Public Works Director in his letter of March 21, 1994. He responded that he felt that all
the items mentioned were "workable" although he had not addressed the "attractive
nuisance" factor of the settling pond. Regarding the liability issues related to creating an
"attractive nuisance", he said that he felt the issue was a Public Works concern but, in a
park setting, would not be as significant.
Commissioner Malone inquired as to the time frames involved for having the grant
approved and for construction of the project. Plato responded that right now the grant
could be awarded within one month but might be longer. If the grant were awarded
quickly, the entire project could be completed by mid-summer. As to Parks involvement,
it would depend upon how much of the project would be constructed by the department.
In concluding the discussion, Mr. Doundoulakis said that his request tonight would be for
the Commission to approve the project in concept, that he realized that more detailed
information would need to be brought to the Commission prior to their final approval. By
consensus, the Commission indicated that it would write a letter of support for the
proposal in concept, but it did need much more detailed information to fully endorse the
project. Among the items needed to be addressed were a more detailed design of the area
Regular Meeting- March 30, 1994 Page 3
Ashland Parks and Recreation Commission
P. Doundoulakis - Railroad District Park.continued
and how it would fit into the overall design of the park, how much time and money would
need to be invested by the department for the project and for ongoing maintenance of the
area, and a statement from Steve Hall, Public Works Director that all his concerns had
been addressed.
V. AUDIENCE PARTICIPATION NOT ON THE AGENDA
A. Consideration of property for neighborhood park - Meade Street
David Steinfeld (160 Meade Street) and Bill Street (180 Meade Street) were present
in the audience to ask that the Commission consider purchasing the property at 168 Meade
Street for a neighborhood park. They explained that the property was approximately the
size of three lots and was on the market. Mr. Steinfeld said that there was very little
room for children to play in their neighborhood because it was quite hilly and Meade
Street was a busy street. Lincoln Elementary School and Lithia Park were the nearest
parks, both too far for children to go on their own. They said that there were many
children in the neighborhood but no one really saw them because there wasn't a good
outdoor place to play.
Commissioners were generally supportive of the concept of a neighborhood park in the
area. They explained to Mr. Steinfeld that it would be very important to the Commission
to know that the entire neighborhood supported the idea suggesting that perhaps the -
neighborhood would be willing to demonstrate its interest by considering an L.I.D. to help
with the land acquisition. Because the property was currently on the market, the
Commission asked Director Mickelsen to have staff take a good look at the property to
determine whether or not it could be practically used as a neighborhood park, to work
with the neighborhood representatives, City staff, and the current property owner's
representative and then to bring information back to the Commission as soon as possible.
Commissioners also indicated that prior to considering purchase of this property, they
would like to be advised of the current status of funding for land acquisition, projected
incomes, current commitments, and a priority list of possible future commitments for the
funds.
VI. OLD BUSINESS
A. Approval of bids - bridges in Lithia Park
Commissioners reviewed a bid tabulation form for contracting the construction of
three wooden foot bridges in upper Lithia Park. In discussing the bids, Director
Mickelsen advised the Commission that the company which submitted the low bid was
owned by an individual who was co-owner in a private airplane with the Park
Superintendent, Steve Gies. Director Mickelsen said that he had spoken with the City
Attorney today inquiring as to whether or not there would be any problems with awarding
this company the bid if the Commission chose to do so. Mr. Nolte indicated that as long
Regular Meeting - March 30, 1994 Page 4
Ashland Parks and Recreation Commission
Approval of bids continued
as the plane was strictly for personal, recreational use that it was not a problem. The plane
is used exclusively for recreational purposes by all parties.
MOTION Commissioner Adams made a motion to accept the low bid from Solai Collection, Inc. for
$11,250. Commissioner MacGraw seconded.
The vote was: 4 yes - 0 no
Director Mickelsen indicated that construction would begin soon and that park staff had
already begun work on the trail portion of the project.
VII. NEW BUSINESS None
VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT
The Commission reviewed a memorandum from staff regarding Public Works Director
Steve Hall's memorandum of March 7, 1994 on the proposed paving of upper Granite
Street and concerns about pedestrian access and ADA requirements. In brief discussion,
Commissioners concurred that the decision to pave or not to pave should be resolved at
the City level.
Director Mickelsen reported to the Commission that the department office and the police
department had both been receiving numerous complaints about the resumption of
drumming noise in the park now that the weather has improved. Commissioners decided
to place the topic on the agenda for next month's meeting.
Director Mickelsen suggested that the Commission set aside time for a study session to
.begin planning for how to manage Oak Knoll Golf Course beginning January 1, 1995. He
recommended that the Commission meet with a consulting firm experienced in golf course
management to learn about the various management options open to them. Commissioners
concurred and suggested that the Director set up a meeting for some time in May.
IX. ITEMS FROM COMMISSIONERS
Commissioner Coppedge reported that she had attended a recent Forest Commission
meeting and that the primary-topic was the recreational trails which were being proposed
for the Siskiyou Mt. Park area. She recommended that the Commission schedule another
walk through the area to familiarize themselves again with the work in progress and with
the trails that are being proposed. Commissioners decided to set a date in April to walk
the hillside; staff would coordinate time.
Regular Meeting - March 30, 1994 Page 5
Ashland Parks and Recreation Commission
ITEMS FROM COMMISSIONERS continued
Commissioner Coppedge suggested that the department entertain the idea of creating some
kind of "semi" formal structure whereby teens who would like to play tennis can get in
touch with each other. After some discussion, the concept of expanding the time frame
for youth tennis lesson hours during the summer months was.suggested: earlier hours
could be for lessons and then from 10:00 a.m. to Noon a "facilitator" could be present to
help youngsters meet each other, build a network, and play persons of similar skills.
Director Mickelsen was asked to review the Recreation Division budget to see if such'a
concept would fit into the budget as a pilot program for this summer.
X. NEXT MONTH'S AGENDA The next Regular Meeting was scheduled for
Wednesday, April 27, 1994 at 7:00 p.m. at the
department office.
Topics for discussion would be recreational drumming in the parks and employee
negotiations. Commissioners also decided that They would like to set a date to walk the
Greenway property.
XI. ADJOURNMENT With no further business, Vice-Chair Coppedge adjourned the
meeting.
Respectfully submitted,
l(%9�
Ann Benedict, Business Manager
Ashland Parks and Recreation Department
CITY OF ASHLAND
PARKS AND RECREATION COMMISSION
SPECIAL MEETING
MINUTES
April 18, 1994 Chair Alsing called the meeting to order at 4:35 p.m. at the
department office, 340 S. Pioneer Street.
ATTENDANCE:
Present: Patricia Adams, Al Alsing, Teri Coppedge, Laurie MacGraw,
Robert Malone, Ken Mickelsen, City Attorney Paul Nolte.
Absent: None
1. CALL THE MEETING TO ORDER Chair Alsing called the meeting to order.
11. ADJOURN TO EXECUTIVE SESSION
Commissioner Coppedge made a motion to adjourn to Executive Session.
Commissioner Adams seconded. The vote was unanimous to adjourn to Executive
Session.
Ill. RECONVENE TO SPECIAL MEETING
A. Land Acouisition
MOTION According to Article XIX of the City Charter, Commissioner MacGraw made a
motion to have the Ashland Parks and Recreation Commission accept the conditions
of the purchase agreement as discussed in Executive Session for the purchase of the
following tax lots for open space park purposes stipulating that any significant
findings from the title search related to the purchase, particularly environmental
issues, be referred back to the Commission for consideration prior to actual purchase
of the property: Lots# 39-1 E-4DD-300, 39-1 E-4DA-300, 39-1 E-4DD-100, 39-1 E-4DD-
200. Commissioner Adams seconded.
The vote was: 5 yes - 0 no
Special Meeting - April 18, 1994 Page 2
Ashland Parks and Recreation Commission
Land Acquisition -continued
MOTION Per Article .XIX of the City Charter pertaining to the Open Space Park Program,
Commissioner MacGraw made a motion to have the Commission make a
recommendation to the City Council to move forward to purchase the tax lots
referred to above according to the proposed purchase agreement and to refer any
significant items, such as environmental issues, discovered during the title search
back to the Commission prior to actual purchase of the property. Commissioner
Adams seconded.
The vote was: 5 yes - 0 no
IV. ADJOURNMENT Prior to adjournment, the Commissioners reviewed a draft of
a commentary which it was going to submit to the Tidings
concerning golf course issues in Ashland. Commissioners
also decided on proposed dates to meet with the golf course
consulting firm in May.
With no further business, Chair Alsing adjourned the
meeting.
Respectfully submitted,
Ann Benedict, Business Manager
Ashland Parks and Recreation Department
i
ASHLAND HISTORIC COMMISSION
Minutes
April 6, 1994
CALL TO ORDER
The meeting was called to order by Chairperson Jim Lewis at 7:40 p.m. Members present
were Jim Lewis, Terry Skibby, Le Hook, Casey Mitchell, Steve Ennis and Keith Chambers.
Also present were Senior Planner Bill Molnar, Associate Planner Mark Knox, and Secretary
Sonja Akerman. Dana Johnson, H.L. Wood and Chloe Winston were absent.
APPROVAL OF MINUTES
Skibby moved and Mitchell seconded to approve the Minutes of the March 2, 1994 meeting
as submitted. The motion passed unanimously.
STAFF REPORTS
Modification of Condition
586 "B" Street
Ron and Sybil Maddox
Ron Maddox introduced himself and explained he and his wife plan to operate a B & B.
The planning action has already been approved, however, one of the conditions was to
remove the bars from the downstairs windows. Since the bars are decorative, a part of the
recent history of the house, and they protect the windows, they are requesting to keep them
in place. Maddox stated he had talked with Dennis DeBey, who designed and made the
bars. Dennis told him the purpose of the bars for the Dunn House was to make a
decorative adornment with added security on the windows.
Ennis stated he was initially concerned with life safety issues, but has no problem with the
bars remaining. The Commission concurred. He then moved to approve the modification.
Mitchell seconded the motion and it passed unanimously.
PA 94-062
Site Review
255 "A" Street
Ellis Wilson
Knox explained this action was called up for a public hearing so there is no Staff Report;
however, he invited the Commission to review and comment on the design of the building.
Skibby asked if another design had been considered. Ray Kistler, architect for the project,
stated he was under the impression the overhangs were more important than massing or a
new design.
1
Ennis said that although he agrees it would not be mistaken for a historic structure, it picks
up the flavor of the historic area, with additional touches to make it more modern. He
personally prefers this design over the original one.
Lewis stated he felt the design had too much of a modular look. Hook said he had a
problem with the metal roof, as it is a glaring feature and covers over 50% of the elevation.
Ennis related he does not personally agree that the building would look better with another
roof. Skibby said if the metal roof were to be approved, it could set a trend in the area and
he didn't want to see that. Chambers agreed and added he did not see elements of the past
or a new design statement. Mitchell suggested the windows could be changed to give it
more of a Craftsman style.
Skibby asked about the upper story. Kistler answered it would be used as apartments.
Ellen Downes, 266 Fifth Street, introduced herself and stated she was the one who wrote
the letter calling it up for a public hearing. Her concerns were the same as those voiced by
the Commission. The lot is in an extremely prominent place and she can't picture the
submitted design on that spot.
Ron Thumer, 1170 Bellview Avenue, suggested that since it will be coming back next month,
the applicant should take a look at J. Ellen Austin's initial design and the rework of that
design. It needs to be compatible not only with existing residences, but with the new
buildings yet to be constructed in the Railroad Subdivision. Some of the same components
might help.
Ennis agreed there is a need to look at each project in context. Chambers related the
treatment of the roof was a major issue of Austin's design, and it had a good result. He felt
Thurner's suggestion was a positive one.
The Commission felt good about the site design of the project.
PA 94-059
Conditional Use Permit
142 East Main Street
Shawn Pollard and Tanya Traister
Knox explained this proposal is for the location of an espresso cart outside of Fortmiller's.
The cart is six feet wide, and one sign plus one menu sign will be allowed. Staff believes
this type of use adds color and energy to the Downtown, and has therefore recommended
approval of this application with conditions. Although this is a good use, there are potential
problems, so one of the conditions is that it be reviewed in a year as a Staff Permit.
When questioned about an agreement with Fortmiller's, Shawn Pollard stated it will be
drawn up once the approval is granted.
Ashland Historic Commission
Minutes
April 6, 1994 Page 2
Chambers moved and Hook seconded to recommend approval of this action. The motion
passed unanimously.
PA 94060
Conditional Use Permit
Under the Viaduct on Water Street
Lithia Arts Guild
Molnar explained the applicant was recently awarded a three year contract by the Ashland
Parks and Recreation Commission to manage the marketplace along Calle Guanajuato.
More space is needed to accommodate additional artisans, therefore, the applicant is
requesting the use of this area during the same time period the marketplace will be
operating, from May through October. Only the paved area under the viaduct will be
utilized. Molnar went on to say the applicant had originally proposed to use the area
similar to that of the Grower's Market on Tuesdays. Since the proposed use is for the
weekend, Staff wanted to ensure parking would be available, so the area will take up no
parking places. Staff is recommending approval with conditions. Although the applicant
requested permanent approval, it will be reviewed in one year to ensure the operation is in
compliance with the conditions. After one year, permanent approval may be granted.
Mitchell stated she was impressed with the thoroughness of the application and handbook
for the vendors. Hook questioned the access to the Brew Pub. Molnar stated the applicant
has had to work with the owner of the pub because he leases the area from the State.
With a motion by Skibby and second by Mitchell, it was the unanimous decision of the
Commission to recommend approval of this application.
PA 94-063
Conditional Use Permit and Site Review
137 North Main Street
Brad Parker
Knox related the owner is proposing to add a detached owner's unit on the property, which
would allow him to operate the traveller's accommodation while still living on the site. All
renovations of the house will be confined to the interior. The owner's unit was designed to
compliment the Coolidge House. Since it is on the National Register, plans were also
submitted to the State Historic Preservation Office. Staff believes this is a good design and
has recommended approval.
Skibby stated the Review Board has been working with the owner and he likes the final
elevations which have been submitted.
When asked about the siding and trim, Brad Parker said he will match the siding on the
Coolidge House and the trim will be compatible. Lewis suggested six inch trim and
cornerboards be used. Ennis suggested a band be put at the top of the porch (front
Ashland Historic Commission
Minutes
April 6, 1994 Page 3
1
elevation) and Parker agreed. Lewis said that traditionally, trim was used between windows
that are side by side. Parker said he would like to use sawn shingles and eventually, would
like to remove the existing shingles from the Coolidge House and replace with sawn
shingles, which were original. Skibby said he would like the recommendations to be made
conditions of approval.
Therefore, Ennis moved to recommend approval of this application with the conditions as
discussed with the owner as follows: 1) windows be wood, 2) roof be sawn shingles, 3)
cornerboards and window/door trim be six inch, 4) six inch trim be used between second
story windows on front elevation, and 5) entry porch be trimmed out with horizontal trim
above it (left and front elevations). Hook seconded the motion and it was unanimously
passed.
PA 94-004
Conditional Use Permit
105 Bush Street/163 High Street
John and Betty McClendon
Knox explained the applicants are proposing to expand the existing non-conforming cottage
from a single story to a two story 1,100 foot residence. He noted the concerns of Staff,
stating the applicants had met with the Review Board and the lack of detail was noted at
that time. Also, accessory residential units shall not exceed 1,000 square feet according to
the Land Use Ordinance. Therefore, he said Staff cannot support the application as
submitted.
John McClendon interjected he had changed the design and also noted the materials and
color in the description. Skibby said he could only see a few minor changes from the plans
submitted to the Review Board. Ennis remarked the site plan differs from the floor plan
and Skibby stated the deck plan also differs.
McClendon declared the cottage is almost 60 feet from the street and feels it is insignificant.
Ennis suggested the applicants work with the Review Board in revising their plans to be
more compatible.
Betty McClendon said she resents being told the cottage needs to be redesigned because she
feels it was carefully designed. They did it and they did not feel there was a need for an
architect. When the Commission commented on the number of skylights, she said they were
specifically placed to allow light to enter.
Lewis stated he did not feel the design was compatible with either the main residence or
the carriage house on the property.
Ashland Historic Commission
Minutes
April 6, 1994 Page 4
Chambers moved to recommend denial of the application because the applicants did not
seem to want to listen to Commission recommendations and the design does not have any
integrity. Hook seconded the motion.
Ron Thumer then asked to speak to the applicants. He informed them the project is likely
to get denied outright as it is, and suggested they take the opportunity to consider the
Historic Commission comments, as they could be faced with starting the entire process over.
He advised they withdraw their application at this point and continue to reconsider the
design.
John McClendon wanted specific conditions they were being asked to change, and stated he
found it intimidating to be told the design is not liked.
Ennis suggested they get a book on drawing their own house plans, as there are several very
helpful guides available. The design that was submitted does not indicate any detail. After
being interrupted by the McClendon, Ennis stated the Commission is trying to help them.
At this point, Knox suggested the applicants write a letter to continue this application rather
than withdraw, so they have time to address the concerns noted.
Chambers said he would like to back down from this confrontation as nothing is gained by
getting hot under the collar. While he realizes it is hard to draw something and then be
critiqued, he stated the Commission would give them specific concerns (which follow):
1) Keep type of windows similar even though all four sides are not seen at the
same time.
2) There is an eight sided window on one side, a triangular window on another,
etc. The windows should be of a consistent height.
3) Especially on the northeast face, the proportion of double hung windows
should be kept.
4) Consistency of elevation and fenestration in doors and windows should be
kept.
(At this point, Chambers withdrew his motion and Hook withdrew his second)
5) Four skylights for 500 square feet of roof seems unnecessary and would be
quite expensive.
6) The applicants should talk with the Building Inspector to enure the State
Energy Code will be met. Only a certain square footage of glazing is allowed.
7) The deck design needs to show the railing and stairway and be drawn to scale.
Ashland Historic Commission
Minutes
April 6, 1994 Page 5
8) On the southeast face, the staircase windows should be scaled down so they
are not what stands out on that side. As drawn, they are too big in proportion
to the wall.
9) The northwest face should have a vertical window design.
10) Two double hung windows would give more light and would be able to reduce
the number of skylights.
11) What is the logic of having two doors on the northeast face of such a small
structure?
12) The code for stairways is three feet long, with a three foot landing. This
should be kept in mind.
The McClendon said they will request a continuance.
Chambers stated he understood the applicants are requesting a continuance because the
design needs work. He moved to support the continuance, but would recommend denial if
this action were to go to the Planning Commission as it is now. Hook seconded the motion
and it was unanimously approved.
PA 94-053
Site Review
Northwest Corner of Intersection of Fourth and "A" Streets
Steve Hoxmeier
Molnar said this was originally proposed as a temporary structure a little over a year ago.
The Building Code does not allow a temporary structure such as the one proposed, so after
making some modification, the owner would like approval for a permanent storage building.
Last year, the Planning Commission had concern about the temporary nature of the
building. This is a key lot in the Railroad District and future plan were not known. With
the application of a permanent structure at this time, it is necessary for the proposal to be
subject to full review of the City's design standards. Most design aspects are consistent with
concerns from last year. The elevation toward Fourth Street is critical, and Molnar then
read the five conditions recommended by Staff should the Planning Commission approve
this application.
When Lewis asked about parking, Molnar said three spaces are required, and there are
three on-street credits. The owner is proposing to keep the existing parking.
Ennis questioned the fact that double hung windows were a requirement, but the windows
drawn look square. Steve Hoxmeier said they were modeled after old ones he had, which
were square. Ennis recommended using two double hung windows side by side rather than
square ones. The Commission concurred and Hoxmeier agreed to use the more traditionally
Ashland Historic Commission
Minutes
April 6, 1994 Page 6
. t '
proportioned rectangular double hung windows. When asked about future development of
this lot, Hoxmeier said it is not being considered at this meeting..
Chambers questioned the use of the building. Hoxmeier said it would be used for storage
only.
Lewis said he had no problem with the building being temporary, but feels differently now
that it will be permanent. Skibby agreed and stated the conditions have now changed.
Chambers said questions have been raised about that comer, and he does not feel the
design fits that site. He is concerned about the future of Ashland. It seems to fit in better
with the residential area than the urban area, and he would.feel better if more mass and
bulk were added to utilize the building. He also has difficulty with getting the proposed
particular use to mesh with the site. He would like a total redesign of the building because
this is a new commercial area. Anchor spots are significant and this building is in conflict.
Hoxmeier said there is still room on the corner for a large concrete building on the corner
and asked if that was what Ashlanders wanted to see.
Molnar said the Historic Commission is pointing out the underlying zone is Commercial, as
is the Comprehensive Plan. This building is more residential in nature. Ennis stated the
basic concept of a building on that site could be positive, but it needs relief and work on the
design; more than just a rectangle is needed. Skibby agreed and said the building needs to
fit and be adjusted to the site.
When Hoxmeier expressed his frustration, Ennis said the Commission was not trying to
design the building, but offering suggestions. Tom Frantz, a member of the audience,
suggested Hoxmeier use the Site Design and Use Standards booklet, which has been
adopted by the City and contains very good guidelines.
The Commission agreed it would look more favorably at the building if Ennis' suggestions
were taken into consideration and it did not look so temporary. There are serious site plan
issues.
Ennis suggested a continuance of this action if the applicant were willing to incorporate the
recommendations and address planning concerns. He then stated that based on the building
design submitted, the Historic Commission not recommend approval to the Planning
Commission, and moved the application be continued so the applicant can work with the
Review Board to address concerns expressed regarding the building design. Mitchell
seconded the motion and it passed unanimously.
(Chambers moved and Mitchell seconded to extend the meeting beyond 10.00. The motion passed with all voting
aye except Hook)
Ashland Historic Commission
Minutes
April 6, 1994 Page 7
t
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of
March follow:
561 "C" Street Sandra Simonett Garage
393 East Main Street Roger Ledbetter Interior Remodel
142 East Main Street Dean Fortmiller ATM Machine
581 East Main Street Frank/Katherine Spierings Remodel
164 Fifth Street Fred/Laura Perioff Foundation
155 Strawberry Lane Ned Eichler Garage Conversion
105 East Main Street Brent Thompson Remodel
31 South Second Street Mike/Lauri Gibbs Remodel/Addition
555 Siskiyou Boulevard James Tumpane Remodel
259 "B" Street Steve Sachs Remodel/Deck
621 "A' Street J. Ellen Austin Comm/Resi Bldg
629 "A" Street J. Ellen Austin Comm/Resi Bldg
325 "A" Street Northwest Mortgage Sign
125 East Main Street Paddington Station, etc. Sign
REVIEW BOARD
Following is the schedule (until the next meeting) for the Review Board,which meets every
Thursday at least from 3:00 to 3:30 p.m. in the Planning Department:
April 7 Lewis and Skibby
April 14 Lewis, Skibby and Winston
April 21 Skibby, Chambers and Winston
April 28 Skibby and Mitchell
OLD BUSINESS
Tom Frantz - 233 Fourth Street
Tom Frantz wanted to keep the Commission informed regarding a few changes in the design
of his building at 233 Fourth Street. The lower floor will be leased to a doctor and will
become a health clinic, and the upper floor will remain residential. The only thing that is
changing in the site design is the loss of one parking space. The huge deck in the rear has
been removed from the design at the request of the doctor. The entire building will have
a stucco look. He will be resubmitting the application for next month's Planning
Commission approval.
Graffiti in Ashland
It was suggested the Klamath Falls ordinance on graffiti be reviewed.
Ashland Historic Commission
Minutes
April 6, 1994 Page 8
National Historic Preservation Week
More brochures will be made and distributed by Historic Commission members.
City Space Needs Committee
Lewis reported the committee will be voting on the options April 13th. The report should
then go to the City Council for the April 19th meeting.
Jackson County Register of Historic Landmarks
A letter will be written to Jackson County in support of Jackson County's review of historic
resources in the Ashland area.
ADJOURNMENT
The meeting adjourned at 10:35 p.m.
Ashland Historic Commission
Minutes
April 6, 1994 Page 9
April 29, 1994
M E M O R A N D U M
TO: Honorable Mayor & City Council
FROM: Brian L. Almquist, City Administrator
SUBJECT: Monthly Report - April 1994
The following is a report of my principal activities for the
past month, and a status report on the various City projects and
Council goals for 1994-95. I have also added the "notes" given
to Staff at goal-setting.
I. PRINCIPAL ACTIVITIES:
1. Attended Northwest City Managers conference at Ashland
Hills Inn.
2. Met With Chamber Manager Sandra Slattery to discuss Plaza
Island booth, Festival of Lights and Cable Access.
3 . Participated in Public Safety Subcommittee meeting of
Budget Committee.
4. Met with George Knight of Marketing Innovations, Inc.
regarding a move of his business to Ashland.
5. Met on two occasions with Ken Mickelson and the Gunter
families to discuss purchase of property for open space purposes.
6. Met with Mary Smelzer of Ashland Ranger District to
discuss her transfer to the Applegate District and current
projects and issues facing the City in the interface.
7 . Participated in the Central Services Subcommittee of the
Budget Committee.
8. Met with Planning Director and Public Works Director
regarding modification of building proposal to retain Community
Development in Plaza area.
1
9. Attended meeting of the Rogue Valley Civic League
Research Committee to review final draft of report on Community
College services and to discuss future study topics.
10. Met with new manager of Five Rivers restaurant to.
discuss plans for night club in former Beazy's Backroom.
11. Met with Barbara Grobert regarding proposed photo
business.
12. Met with Lon Mills, our labor consultant to discuss
ongoing negotiations with Teamsters union and Police salaries and
working conditions.
13. Met for coffee on three occasions with individual
Council members.
14. Participated on a five member team from NWPPA and PPC,
visiting 31 members of Congress regarding major issues facing BPA
.and the Northwest and the delivery of electric energy. This was
for one week in DC.
15. Attended OMECA board meeting in Portland with bond
consultants to finalize details of joint bond issue for
conservation financing.
16. Attended meeting of French Sister City Subcommittee.
17. Met with Building Official Broomfield to discuss
possible adjustment to structural and plan check fees.
19. Met with City Attorney and Finance Director to develop
plans for re-bidding the City's liability insurance.
20. Met with Jason McCrory of Clearsprings for update on
resort project.
STATUS OF VARIOUS CITY PROJECTS:
1. Electric Substation. BPA has paid the City $158,400 for
the site for the new substation and the deed has been recorded.
Construction of the substation is expected9to commence about May
20, and is to be completed by October 1, 1994 . The Planning
Commission approved the CUP at a hearing on April 12 by a vote of
7-0 with one abstention. There is a 20 day appeal period
beginning on April 28.
2. Open Space Program. Ken and I completed negotiations on
two parcels which will add 11 acres to the N.Mountain park. We
are currently looking into two 20 acre parcels in the interface
and a large tract on the North end of town. '
2
3 . Wetlands Study. The 20/50 Committee. is continuing its
work to facilitate a basinwide solution to water quality and
quantity.
4 . Forest Fire Management Project. This Winter we nearly
completed the work recommended on the project list from McCormick
and Associates. We have one more Winter of work to do before
dedicating the land to the Parks Commission for maintenance.
5. Capital Improvement Plan. In 'light of the Ad Hoc
committee work on the building addition, we will postpone a
public hearing on the plan until Summer.
6. Office Addition at Civic Center. Working drawings and
specifications have been completed. The Ad Hoc committee
appointed by the Mayor submitted its report to the Council on
April 21. Council action was -continued until the May 3 meeting.
7 . . Cable Access Funding. As mentioned above, the FCC has
again extended the freeze on rates and fees until May 15. I am
still hopeful that when the freeze ends that TCI will be willing
to honor its agreement and advance a portion of the PEG fee. If
this does not occur, the project will end the year in a deficit,
but roughly with the same amount we began the year. In any case
the College is committed to continue with programming.
III. STATUS OF COUNCIL GOALS (Uncompleted items) :
1993-94:
1. Deal more effectively with public/media issues. The City
Council agreed to become more active in writing guest editorials
and in responding to letters to the editor. (Ongoing)
2 . Review personnel policy effectiveness. The Council
directed a review of our present employee evaluation process,
training, and overall personnel policies. (A committee of middle
management personnel has been reviewing the last issue, and I
hope to report to the Council on this soon)
1994-95:
1. Resolve A.D.A. requirements, including giving
consideration to back wall defects and full accessibility for
City Hall and Engineering offices. A recommendation on barrier
removal should be ready about May 16.
2 . Form Ad Hoc committee to develop strategies for improved
two-way communication between citizens and the Council. Mayor,
Councilor 'Laws and City Administrator are to meet to formulate a
committee.
3
e
3 . Council meeting scheduling. On April 5 we began our six
month experiment with a 7: 00- 10: 00 meeting with only one half
hour extension to 10: 30; roll over uncompleted items to next
meeting; have additional meeting on 4th Tuesday for items still
uncompleted after second meeting. Council also agreed _to curtail
discussion by Mayor/Councilors during. public input on agenda
' items; and to increase opportunities for informal discussion
between Council meetings. .
4. Revise Land-use procedures to enhance use of neighborhood
Problem solving and mediation. Draft being prepared by City
Attorney. '
1994-95 NOTES TO STAFF (Uncompleted items) :
1. Instructed Planning Director to continue exploring zoning
provisions which encourage cottage industries. (Study. session
held with Planning Commission with proposed amendment to follow)
2 . Instructed City Administrator to investigate the status
of the Railroad property; i.e. clean-up, availability for
purchase, etc.
3. Directed City Administrator to write letter to RVCOG,
supporting the establishment of a regional forum to re-examine
growth assumptions. ( The Oregon Progress Board, RVCL and RVCOG
are jointly sponsoring. a regional forum to address growth
management issues and carrying capacities on May 4 from 8AM-5PM. )
4. Directed Fire Chief and Building Official to. prepare a
summary of Ashland's earthquake preparedness, including emergency
readiness and building code standards. (Building Official
reported at March 15 meeting. Report from Fire Chief on April
mock earthquake drill will be reviewed at May 3 Council meeting)
5. Directed City Attorney to develop proposals to streamline
the appeal process in Land-use cases. (The Planning Commission
reviewed a discussion draft at its study session on April 26.
City Council .should expect their recommendation about July 1)
6. Asked City Administrator to check into red/yellow/green
light system for public input at meetings.
Brian L. Almquis
City Administrato
BA:ba
4
CITY OF ASHLAND
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FINANCIAL REPORT
For the nine months ended March 31, 1994
GF ASN,`°Q L nt u X a n �i LL►
REGOa
April 26, 1994
`�+Q• Mayor and City Council
rIIm: Jill Turner, Director of Finance
p�u�tjBt#: Financial Report for March 31, 1994
We have compiled the acconpanying City of Ashland financial statements for the
nine months ended March 31, 1994 . The financial statements are the
representations of management and have not been audited or reviewed. The
statements do not include the Hospital or Parks and Recreation Commission
reports which were released to their respective boards and commissions.
Unaudited, detailed Balance Sheets, Expenditure, and Revenues reports are
available for review in the Finance Office.
Budgetary, Compliance
Pages 4 through 22 are the Statement of Resources and EJgpenditures for the nine
months ended March 31, 1994. The statements are prepared on the budgetary
basis of accounting. The expenditures are listed in the same classifications
as the adopted budget, therefore showing budgetary compliance. Budgetary non-
compliance is of more concern as the City approaches year end. A Resolution
Transfer of Appropriations will be on the next agenda.
General Fund The 1993-94 actual resources are expected to exceed the budget
by $255,000 due to a stronger revenue forecast. Expenditures within the Fund
are close to budget. These conditions are contributing to the expected General
Fund balance increase.
Cemetery Fund The Cemetery Fund carryover into 1994-95 is expected to
increase $25,000 over the present year. The fund will exceed the target fund
balance of 20 percent.
Street Fund The Street Fund carryover is expected to rise because of the
postponement of the Fordyce Storm Drain project into the 1994-95 budget year.
Revenues are below budget and therefore expenditures have been cut to stay
within available resources.
Airport Fund The Airport revenue has exceeded expectations, but so have
maintenance costs.
Capital Mqrovements Fund Expenditures are below budget because of the delay
in building the office addition.
Water Fund The Water Fund rates were revised effective March 1.
The first 1.5 months of bills have been produced. Revenues were
increased overall by 5 percent, but it affected customer classes
differently. Revenues will be much more dependent on water usage
especially with residential customers. Our 1994-95 budget projects.
an additional $75, 000 in resources over expenditures in the last
quarter of the year.
Sewer Fund The Sewer Fund has been divided into two sections.
One for operations and the second (Capital Construction) for SDC
land Food and Beverage Tax. The sewer rates were increased the
first of April. The operational budget is tight because of the
professional fees, digester roof loan, and odor control projects.
The construction side continues to gather monies in anticipation of
the treatment process upgrade.
Electric Fund The Electric Fund financial performance is of
concern. The fund balance has declined $115, 000 from this time
last year. In addition, accounts receivable are increasing. A
rate increase of 2. 5 percent is scheduled for July 1, 1994.
Cash and Investments Page 23 is a listing of cash and investments
by type and holder of the investment. Page 24 is a listing of cash
and investments by fund.
Adjusted City Cash and Investments
The cash and Cwh 10
investment graph at
the right 12
represents the
unreserved City _
cash. It does not 10 ii
include the
Hospital, Parks and t e
Recreation, Water 'o w^
Bond Proceeds, or a c s
Ski Ashland Trust
Monies. The City
is down from last 4
year. The City has
not cut services, 2
but is providing
the same services 0
with less cash 3-89 3-90 3-91 3-92 3-93 3-94
flow. Date
I I I
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CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1994
GENERAL FUND -
BUDGET ACTUAL VARIANCE %
RESOURCES
WORKING CAPITAL CARRYOVER 395,000 553,398 - -158,398 140.10%
---------- ----------- ----------
TAXES 4,223,550 3,554,801 668,749 84.17%
LICENSES AND PERMITS 271,500 186,393 85,107 68.65%
INTERGOVERNMENTAL REVENUE 370,400 249,812 120,588 67.44%
CHARGES FOR SERVICES 69,600 69,128 472 99.32%
FINES AND FORFEITURES 318,000 255,679 62,321 80.40%
INTEREST ON INVESTMENTS 15,000 - 26,980 _-11,980 179.87% -
MISCELLANEOUS REVENUES 61,950 40,724 21,226 65.74%
OPERATING TRANSFERS IN 30,000 0 30,000 .00%
---------- ----------- ----------
TOTAL RESOURCES 5,755,000 4,936,915 818,085 85.78%
.EXPENDITURES -
HUMAN RESOURCES 78,370 57,790 20,580 73.74%
ECONOMIC DEVELOPMENT 216,840 166,670 50,170 76.86% .
MISCELLANEOUS _ 65,500 52,241 10,259 79.76%
DEBT SERVICE 104,000 102,202 1,798 98.27%
OPERATING TRANSFERS OUT 62,000 62,000 0 100.00%
OPERATING CONTINGENCY 198,160 0 198,160 .00%
POLICE 1,956,000 1,413,918 542,082 72.29%
MUNICIPAL COURT 157,000 111,993 45,007 71.33%
COMMUNICATIONS 393,000 240,562 152,438 61.21%
FIRE 1,710,180 1,229,279 480,901 71.88%
SENIOR PROGRAM 129,000 90,402 38,598 70.08%
PLANNING DIVISION 382,650 239,986 142,664 62.72%
BUILDING DIVISION . 252,300 174,984 77,316 69.36%
---------- ----------- ----------
TOTAL EXPENDITURES 5,705,000 3,945,027 1,759,973 69.15%
---------- ----------- ----------
ENDING FUND BALANCE 50,000 991,888 -941,888 1,983.78%
y
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1994
CEMETERY FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES -
WORXING CAPITAL CARRYOVER 38,000 51,045 -13,045 134.338
---------- ----------- ----------
TAXES 161,000 152,984 8,016 95.028
CHARGES FOR SERVICES 36,000 35,800 200 99.448
INTEREST ON INVESTMENTS 2,000 1,840 160 92.008
MISCELLANEOUS REVENUES 0 1,146 -1,146
OPERATING TRANSFERS IN 30,000 17,976 12,024 59.928
---------- ----------- ----------
TOTAL RESOURCES 267,000 260,791 6,209 97.678
EXPENDITURES '
PERSONAL SERVICES 93,000 62,273 30,727 66.968
MATERIALS AND SERVICES 106,650 85,216 21,434 79.908
CAPITAL OUTLAY 11,000 2,541 8,459 23.108
DEBT SERVICE 2,000 950 1,050 47.508
OPERATING TRANSFERS OUT 500 500 0 100.008
OPERATING CONTINGENCY 15,000 0 15,000 .008
---------- ----------- ----------
TOTAL EXPENDITURES 228,150 151,480 76,670 66.398
---------- ----------- ----------
TOTAL EXPENDITURES 228,150 _ 151,480 76,670 66.398
---------- ----------- ----------
ENDING FUND BALANCE 38,850 109,311 -70,461 281.378
s
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1994
BAND FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 35,600 39,285 -3,685 110.358
---------- ----------- ----------
TAXES 54,700 52,324 2,376 95.668
INTEREST ON INVESTMENTS 1,700 1,667 33 98.068
MISCELLANEOUS REVENUES 68,000 12,233 55,767 17.998
---------- ----------- ----------
TOTAL RESOURCES 160,000 105,509 54,491 65.948
EXPENDITURES .
PERSONAL SERVICES 4,500 2,569 1,931 57.098
MATERIALS AND SERVICES 117,700 29,190 88,510 24.808
OPERATING CONTINGENCY 7,800 0 7,800 .008
---------- ----------- ----------
TOTAL EXPENDITURES 130,000 31,759 98,241 24.438
---------- ----------- ----------
TOTAL EXPENDITURES 130,000 31,759 98,241 24.438
--------- ----------- ------
ENDING FUND BALANCE 30,000 73,750 43,750 245.838
'
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1994
STREET FUND
BUDGET ACTUAL VARIANCE 6
RESOURCES
WORKING CAPITAL CARRYOVER 234,000 160,302 73,698 68.51%
---------- ----------- ----------
TAXES 417,000 323,868 93,132 77.676
INTERGOVERNMENTAL REVENUE 766,050 590,120 175,930 77.038
CHARGES FOR SERVICES 426,950 329,958 96,992 77.289
INTEREST ON INVESTMENTS 8,000 3,723 4,277 46.548
MISCELLANEOUS REVENUES 6,000 18,196 -12,196 303.278
---------- ----------- ----------
TOTAL RESOURCES 1,858,000 1,426,167 431,833 76.768
EXPENDITURES
PERSONAL SERVICES 539,000 . 386,093 152,907 71.638
MATERIALS AND SERVICES 897,200 692,100 205,100 77.149
CAPITAL OUTLAY 154,000 0 154,000 .006
DEBT SERVICE 15,000 14,267 733 95.118
OPERATING TRANSFERS OUT 70,000 16,175 53,825 23.119
OPERATING CONTINGENCY 100,000 0 100,000 .006
---------- ----------- ----------
TOTAL EXPENDITURES .1,775,200 1,108,635 666,565 62.458
---------- ----------- ----------
TOTAL EXPENDITURES 1,775,200 1,108,635 666,565 62.456
---------- ----------- ----------
ENDING. FUND BALANCE 82,800 317,532 -234,732 383.496
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1994
AIRPORT FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 15,270 8,439 6,831 55.278
---------- ----------- ----------
TAXES 0 60 -60
CHARGES FOR SERVICES 46,400 39,137 7,263 84.358
INTEREST ON INVESTMENTS 200 573 -373 286.508
MISCELLANEOUS REVENUES 1,130 65 1,065 5.758
---------- ----------- ----------
TOTAL RESOURCES 63,000 48,274 14,726 76.638
EXPENDITURES
PERSONAL SERVICES 1,000 0 1,000 .008
MATERIALS AND SERVICES 26,500 22,249 4,251 83.968
OPERATING TRANSFERS OUT 19,000 9;500 9,500 50.00%
---------- ----------- ----------
. TOTAL EXPENDITURES 46,500 31,749 14,751 68.288
---------- ----------- ----------
TOTAL EXPENDITURES 46,500 31,749 14,751 68.288
---------- ----------- ----------
ENDING FUND BALANCE 16,500 16,525 -25 100.158
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1994
CAPITAL IMPROVEMENTS FUND
BUDGET ACTUAL VARIANCE - 8
RESOURCES
WORKING CAPITAL CARRYOVER - 866,450 397,992 468,458 45.93.8
TAXES 244,500 130,421 114,079 53.348
INTERGOVERNMENTAL REVENUE 376,600 20,768 355,832 5.518
CHARGES FOR SERVICES 112,300 147,402 -35,102 131.268
ASSESSMENT PAYMENTS 308,000 65,239 242,761 21.188
INTEREST ON INVESTMENTS 25,000 18,120 6,880 72.488
. MISCELLANEOUS REVENUES 55,150 286,899 -231,749 520.228 _
OPERATING TRANSFERS IN 1,340,000 . 16,175 1,323,825 1.218
---------- ----------- ----------
TOTAL RESOURCES 3,328,000 1,083,016 2,244,984 32.548
EXPENDITURES
PERSONAL SERVICES 1,000 0 1,000 .008
MATERIALS AND SERVICES 143,200 59,822 83,378 41.788
CAPITAL OUTLAY 2,289,500 112,210 2,177,290 4.908
DEBT SERVICE 653,100 0 653,100 .008
OPERATING TRANSFERS OUT 46,000 6,000 40,000 13.048
OPERATING CONTINGENCY 100,000 0 100,000 .008
---------- ----------- ----------
TOTAL EXPENDITURES 3,232,800 178,032 3,054,768 5.518
---------- ----------- ----------
TOTAL EXPENDITURES 3,232,800 178,032 3,054,768 5.518
---------- ----------- ---------- .
ENDING FUND BALANCE 95,200 904,984 -809,784 950.618
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES .
(BUDGETARY, BASIS)
For the nine months ended March 31, 1994
HOSPITAL IMPROVEMENTS FUND
BUDGET ACTUAL VARIANCE 6
RESOURCES
WORKING CAPITAL CARRYOVER 441,000 447,765 -6,765 101.536
---------- ----------- ----------
INTEREST ON INVESTMENTS 18,000 14,065 3,935 78.146
OPERATING TRANSFERS IN 381,000 0 381,000 .006
---------- ----------- ----------
TOTAL RESOURCES 840,000 461,830 378,170 54.986
EXPENDITURES
CAPITAL OUTLAY 840,000 0 840,000 .006
---------- ----------- ----------
TOTAL EXPENDITURES 840,000 0 840,000 .006
---------- ----------- - -------
ENDING FUND BALANCE 0 461,830 461,830
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1994
BANCROFT BOND FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 430,000 407,268 22,732 94.718
---------- ----------- ----------
t
ASSESSMENT PAYMENTS 280,000 262,794 17,206 93.868
INTEREST ON INVESTMENTS 20,000 13,700 6,300 68.508
MISCELLANEOUS REVENUES 0 7,000 -7,000
---------- ----7------ ----------
TOTAL RESOURCES 730,000 690,762 39,238 94.628
EXPENDITURES
DEBT SERVICE 400,000 137,479 262,521 .34.378
---------- ----------- ----------
TOTAL EXPENDITURES 400,000 137,479 262,521 34.378
---------- ----------- ----------
TOTAL EXPENDITURES 400,000 137,479 262,521 34.378
---------- ----------- ----------
ENDING FUND BALANCE 330,000 553,283 -223,283 167.668
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1994
GENERAL BOND FUND
BUDGET ACTUAL VARIANCE 6
RESOURCES
WORKING CAPITAL CARRYOVER 155,000 152,705 2,295 98.526
---------- ----------- ----------
TAXES 149,300 144,082 5,218 96.518
INTEREST ON INVESTMENTS 12,200 6,887 5,313 56.458
OPERATING TRANSFERS IN 367,000 323,500 43,500 88.156
---------- ----------- ----------
TOTAL RESOURCES 683,500 627,174 56,326 91.766
EXPENDITURES
DEBT SERVICE 463,000 454,070 8,930 98.076
---------- ----------- ----------
TOTAL EXPENDITURES 463,000 454,070 8,930 98.076
---------- ----------- ----------
TOTAL EXPENDITURES 463,000 454,070 8,930 98.076
---------- ----------- ----------
ENDING FUND BALANCE 220,500 173,104 47,396 78.516
�a
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
s (BUDGETARY BASIS)
For the nine months ended March 31, 1994
DEBT SERVICE FUND -
BUDGET ACTUAL VARIANCE 9
RESOURCES
WORKING CAPITAL CARRYOVER 104,000 . 105,315 -1,315 101.269
---------- ----------- ----------
INTEREST ON INVESTMENTS 4,800 3,174 1,626 66.139
MISCELLANEOUS REVENUES 9,700 0 9,700 .009
OPERATING TRANSFERS IN 65,000 15,500 49,500 23.859
---------- ----------- ----------
TOTAL RESOURCES 183,500 123,989 59,511 67.579
EXPENDITURES ,
DEBT SERVICE 83,500 33,363 50,137 39.969
---------- ----------- ----------
TOTAL EXPENDITURES 83,500 33,363 50,137 39.969
---------- ----------- ----------
TOTAL EXPENDITURES 83,500 33,363 50,,137 39.969
---------- ----------- ----------
ENDING FUND BALANCE 100,000 90,626 9,374 90.639
13
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1994
ADVANCE REFUNDING BOND FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 2,038,000 2,046,903 -8,903 100.448
---------- ----------- ----------
INTEREST ON INVESTMENTS 74,000 25,734 48,266 34.788
---------- ----------- ----------
TOTAL RESOURCES 2,112,000 2,072,637 39,363 98.148
EXPENDITURES
DEBT SERVICE 776,000 775,670 330. 99.968
---------- ----------- ----------
TOTAL EXPENDITURES 776,000 775,670 330 99.968
---------- ----------- ----------
TOTAL EXPENDITURES _ 776,000 775,670 330 99.96%
---------- ----------- ----------
ENDING FUND BALANCE 1,336,000 1,296,967 39,033 97.088
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1994
WATER FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 1,386,000 1,522,088- -136,088 109.82%
---------- ----------- ----------
INTERGOVERNMENTAL REVENUE 0 2,000 -2,000 *,***.**8
CHARGES FOR SERVICES 2,333,000 1,811,289 521,711 77.648
INTEREST ON INVESTMENTS 30,000 39;662 -9,662 132.218
MISCELLANEOUS REVENUES 160,000 2,212 157,788 1.388
---------- ----------- ----------
TOTAL RESOURCES 3,909,000 3,377,251 531,749 86.408
EXPENDITURES
PUBLIC WORKS 2,835,610 1,665,408 1,170,202 58.738
DEBT SERVICE - 4,200 3,583 617 85.318
OPERATING TRANSFERS OUT 299,500 256,000 43,500 85.488
OPERATING CONTINGENCY 200,000 0 200,000 .008
CONSERVATION 58,000 26,097 31,903 44.998
---------- ----------- ----------
TOTAL EXPENDITURES 3,397,310 1,951,088 1,446,222 57.438
---------- -----------
ENDING FUND BALANCE 511,690 1,426,163 -914,473 278.728
/5
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1994
SEWER FUND
BUDGET ACTUAL VARIANCE 6
RESOURCES
WORKING CAPITAL CARRYOVER 400,000 372,269 27,731 93.076
-=-------- ----------- ----------
TAXES 0 453,737 -453,737
CHARGES FOR SERVICES 1,760,000 1,070,598 689,402 60.838
INTEREST ON INVESTMENTS 9,000 11,705 -2,705 130.066
MISCELLANEOUS REVENUES 0 -2,757 2,757 *,***.**%
OPERATING TRANSFERS IN 1,460,000 0 1,460,000 .008
---------- ----------- ----------
TOTAL RESOURCES 3,629,000 1,905,552 1,723,448 52.516
EXPENDITURES
PUBLIC WORKS
PERSONAL SERVICES 454,000 302,639 151,361 66.666
MATERIALS AND SERVICES 614,000 506,142 107,858 82.436
CAPITAL OUTLAY 1,263,400 148,627 1,114,773 11.766
DEBT SERVICE 431,200 8,857 422,343 2.056
OPERATING CONTINGENCY 100,000 0 100,000 .006
---------- ----------- ---------- -
TOTAL EXPENDITURES 2,862,600 966,265 1,896,335 33.756
---------- ----------- ----------
TOTAL. EXPENDITURES 2,862,600 966,265 1,896,335 33.756
---------- ----------- ----------
ENDING FUND BALANCE 766,400 939,287 -172,887 122.566
CITY OF ASHLAND
- STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1994
ELECTRIC FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 741,000 757,953 -16,953 102.298
---------- ----------- ----------
INTERGOVERNMENTAL REVENUE 348,000 207,174 140,826 59.538
CHARGES FOR SERVICES 7,899,000 6,075,610 1,823,390 76.928
INTEREST ON INVESTMENTS 40,000 13,336 26,664 33.348
MISCELLANEOUS REVENUES 30,000 109,984 -79,984 366.618
---------- ----------- ----------
TOTAL RESOURCES 9,058,000 7,164,057 1,893,943 79.098
EXPENDITURES
CONSERVATION 511,000 388,260 122,740 75.988
ELECTRIC 7,866,600 5,846,829 1,999,771 74.328
DEBT SERVICE 8,000 7;165 835 89.568
. OPERATING TRANSFERS OUT 67,500 67,500 0 100.008
OPERATING CONTINGENCY 275,000 0 275,000 .008
---------- ----------- ----------
TOTAL EXPENDITURES 8,708,100 6,309,754 2,398,346 72.468
--------- ----------- ----------
ENDING FUND BALANCE 349,900 854,303 -504,403 244.168
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1994
CENTRAL SERVICES FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORKING CAPITAL CARRYOVER 250,000 328,665 -78,665 131.478
---------- ----------- ----------
CHARGES FOR SERVICES 2,076,000 1,560,391 515,609 75.168 .
INTEREST ON INVESTMENTS 10,000 18,843 -8,843 188.438
MISCELLANEOUS REVENUES 4,000 3,250 750 81.258
---------- ----------- ----------
TOTAL RESOURCES 2,340,000 1,911,149 428,851 81.678
EXPENDITURES
ADMINISTRATION 468,000 340,499 127,501 72.768
FINANCE 994,000 692,426 301,574 69.668
OPERATING CONTINGENCY 100,000 0 100,000 .008
PUBLIC WORKS 496,000 342,209 153,791 68.998
COMPUTER SERVICES 282,000 131,703 150,297 - 46.708
---------- ----------- ----------
TOTAL EXPENDITURES 2,340,000 1,506,837 833,163 64.398
------ ----------- ----------
ENDING FUND BALANCE 0 404,312 -404,312 **,***,**%
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31,- 1994
INSURANCE SERVICES FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES
WORRING CAPITAL CARRYOVER 1,329,000 1,337,451 -8,451 100.648
---------- ----------- ----------
CHARGES FOR SERVICES 375,000 318,984 56,016 85.068
INTEREST ON INVESTMENTS 70,000 44,036 25,964 62.918
MISCELLANEOUS REVENUES 1,000 20,486 -19,486 2,048.608
---------- ----------- ----------
TOTAL RESOURCES 1,775,000 1,720,957 54,043 96.968
EXPENDITURES
PERSONAL SERVICES 14,500 8,710 5,790 60.078
MATERIALS AND SERVICES 596,000 240,225 355,775 40.318
OPERATING TRANSFERS OUT 140,000 0 140,000 .008 '
OPERATING CONTINGENCY 290,000 0 290,000 .008
---------- ----------- ----------
TOTAL EXPENDITURES 1,040,500 248,935 791,565 23.928
---------- ----------- ----------
TOTAL EXPENDITURES 1,040,500 248,935 . 791,565 23.928
---------- ----------- ----------
ENDING FUND BALANCE 734,500• 1,472,022 -737,522 200.418
i9
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1994
EQUIPMENT FUND
BUDGET ACTUAL VARIANCE 8 -
RESOURCES
WORKING CAPITAL CARRYOVER 1,411,000 1,416,333 -5,333 100.388
---------- ----------- ---------- .
CHARGES FOR SERVICES 860,000 645,258 214,742 75.038
INTEREST ON INVESTMENTS 45,000 42,389 2,611 94.208
MISCELLANEOUS REVENUES 10,000 9,013 987 90.13%
---------- ----------- ----------
TOTAL RESOURCES 2,326,000 2,112,993 '213,007 90.848
EXPENDITURES
PERSONAL SERVICES 143,000 100,511 42,489 70.298
MATERIALS AND SERVICES 371,500 257,901 113,599 69.428
CAPITAL OUTLAY 652,000 532,262 119,738 81.648
---------- ----------- ----------
TOTAL' EXPENDITURES 1,166,500 890,674 275,826 76.358
---------- ----------- ----------
TOTAL EXPENDITURES 1,166,500 890,674 275,826 76.358
---------- ----------- ----------
ENDING FUND BALANCE 1,159,500 1,222,319 -62,819 105.428
,2 G
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1994
CEMETERY TRUST FUND
BUDGET ACTUAL VARIANCE 8
RESOURCES -
WORKING CAPITAL CARRYOVER 597,000 599,470 -2,470 100.418
CHARGES FOR SERVICES 4,500 8,419 -3,919 187.098,
INTEREST ON INVESTMENTS- 30,000 17,976 12,024 59.928
OPERATING TRANSFERS IN 500 500 0 100.008
---------- ----------- ----------
TOTAL RESOURCES - 632,000 626,365 5,635 99.118 .
EXPENDITURES
OPERATING TRANSFERS OUT 30,000 17,976 12,024 59.928
---------- ----------- ----------
TOTAL EXPENDITURES 30,000 17,976 12,024 59.928
---------- ----------- ----------
TOTAL EXPENDITURES 30,000 17;976 12,024 59.928
ENDING FUND BALANCE . 602,000 608,389 -6,389 101.068
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1994
SKI AREA TRUST FUND
. BUDGET ACTUAL VARIANCE 8
RESOURCES
INTEREST ON INVESTMENTS 2,000 0 2,000 .008
MISCELLANEOUS REVENUES 50,000 0 50,000 .008
---------- ----------- ----------
TOTAL RESOURCES 52,000 0 52,000 .008
EXPENDITURES
---------- ----------- ----------
ENDING FUND BALANCE 52,000 0 52,000 .008
aa-
CITY OF ASHLAND
CASH AND INVESTMENTS
MARCH 31, 1994
AMOUNT PERCENT
- -------------------------------------------------------------- ------------------------- ----------------
CASH ON HAND $ 898.00 0.0
CHECKING ACCOUNTS
First Interstate Bank-Combined 1,000.00 0.0
U.S. National Bank-Combined 211,258.08 1.3
------------------------- ----------------
subtotal 212,258.08 1.3
LOCAL GOVERNMENT INVESTMENT POOL 11,752,116.13 74.0
US GOVERNMENT AGENCIES 2,086,298.40 13.1
TIME CERTIFICATES OF DEPOSIT
Klamath First Federal 100,000.00 0.6
TREASURY BILLS
First Interstate Bank 0.00 0.0
United States Bank 1,666,002.35 10.5
------------------------- ----------------
subtotal 1,666,002.35 10.5
• Interfund Notes 26,516.73 0.2
General Obligation Bonds 32,000.00 0.2
------------------------- -----------------
subtotal 58,516.73 0.4
------------------------- ----------------
TOTAL CASH AND INVESTMENTS $ . 15,876,089.69 100.0
a3
CITY OF ASHLAND
CASH AND INVESTMENTS BY FUND
MARCH 30, 1994
AMOUNT PERCENT
-------------------------------------------------------------------- ------------------------- ------------
General Fund $ 1,065,486.09 6.7
Cemetery Fund 116,648.32 0.7
Band Fund 86,229.46 0.5
Street Fund 322,813.53 2.0
Airport Fund 18,596.27 0.1
Capital Improvements Fund 916,362.10 5.8
Hospital Construction Fund 461,829.76 2.9
Bancroft Bonding Redemption Fund 522,083.57 3.3
General Obligation Bond Fund 173,091.60 1.1
General Debt Service Fund 90,626.30 0.6
Advanced Refunding Bond Fund 3,631.02 0.0
Water Quality Fund 403,125.24 2.5
Water Bond Proceeds 868,746.14 5.5
Sewer Fund 719,267.89 4.5
Electric Fund 495,109.25 3.1
Central Services Fund 506,024.64 3.2
Insurance Services Fund 1,582,798.96 10.0
Equipment Fund 1,220,275.90 7.7
Cemetery Trust Fund, 458,388.51 2.9
Ski Area Trust Fund 1,110,183.24 7.0
---------------------- ------------
subtotal 11,141,317.79 70.2
Hospital 3,734,716.19 23.5
Parks and Recreation 1,000,055.71 6.3
------------------------- ------------
TOTAL CASH AND INVESTMENTS $ 15,876,089.69 100.0
" e.ud•n.,,
'4 OF AShL.I't
0REOO�. '
s f
April 15, 1994
Q: Brian Almquist, City Administrator
r
1tQ1T[: Steven Hall, Public Works Director
1t�IjPCt: Oregon Department of Transportation 1995-1998 Hearing
Pattie Acklin and I attended the ODOT hearing in White City on behalf of the City of Ashland. Attached is a
summary of the hearing.
cc: Pam Barlow, Administrative Assistant
Traffic Safety Commission
Transportation Advisory Committee
Bicycle Commission
Airport Commission
Enc: Mather letter/Summary
pF A.
n
April 5, 1994 RECEIVED DEPARTMENT OF
STEVEN HALL DATE APR I I W TRANSPORTATION
20 EAST MAIN STREET
ASHLAND OR 97520 HIGHWAY DIVISION
Region 3
Dear Steven:
Thank you for attending and giving ODOT input alf&ECODE:
suggestions at our recent public meeting in Medford on the
Statewide Transportation Improvement Program 1995-1998
(S.T.I.P. )
We have attached a summary of all the suggestions and
recommendations that we received at this meeting.
Some requests or comments dealt with roads and highways
under local jurisdiction and we will forward those comments
to the appropriate local agency.
Available funding is significantly less than all the
identified transportation needs. We will not be able to
exceed the total programmed dollars shown for each
construction year, nor exceed the total dollars listed under
development. Within these parameters ODOT staff will
prioritize all project requests with the preliminary
S.T.I.P. , to make sure the highest priority projects get
included in the S.T.I.P. , ensuring they are scheduled in
construction years we know we can deliver. We will look
closely at projects that could be ready for an earlier
construction date and decide which projects can be shifted
in the programmed years. ODOT regional staff will submit to
the Oregon Transportation commission the draft proposal
prior to June 15, 1994.
On June 15,_ 1994, the Oregon Transportation commission will
review the draft proposal and hear any final public
testimony. ' The commission will then adopt and approve the
final S.T.I.P. at their July 19, 1994 meeting.
Again, thank you for your interest in transportation and the
suggestions you gave ODOT at the Medford meeting.
Ci I��`•V��✓ Y ,
Paul R. Mather, P.E.
Region Manager
z 3099 NE Diamond lake Blvd
prm:mi :SIDC FO Box 1128
Roseburg,OR 97470
a:\Letter\stip (503)440-3399
FAX (503) 440-3465
734-1829(4-91)
d
MEDFORD STATEWIDE TRANSPORTATION IMPROVEMENT PROGRAM (STIP)
1995-1998 PUBLIC MEETING
Sixty-nine participants registered at the Medford STIP Public Meeting on February
28, 1994. Of the 69 participants, 29 elected to give ODOT officials oral testimony.
The feedback comments of the meeting format were very supportive. Many liked the
relaxed, informal proceedings. Suggestions for improvement included more advance
publicity needed; the site was too remote - too far from population center; and too
noisy near the public testimony table.
This report is a summary of testimony and comments received from the participants
and includes written testimony received after the meeting. Several individuals made
comments about specific projects, i.e. design suggestions, concerns, etc. These
comments will be forwarded to the local ODOT Managers.
The summary will be listed under the following categories:
1. New projects requested
2. Projects requested for advancement to earlier dates in the program
3. Requested safety improvement projects not currently in the program
4. Transit/Bikeway/Rail requests and comments
5. Transportation planning
6. Comments supporting the preliminary STIP presented by ODOT at the
meeting.
NEW PROJECTS REQUESTED
ODOT staff received requests to add to the STIP list the construction of new
interchanges on I-5 at Mountain Ave (Ashland), South Stage Road (North of
Phoenix), and a new overpass of I-5 at Phoenix. The Rogue Valley Local
governments "consensus view" requested several bridge replacements be added to
the STIP Program: 1) Bybee Bridge at Touvell State Park, 2) Depot Bridge at
Rogue River, 3) Bear Creek Bridge on South Valley Rd. , and 4) Fern Valley Rd.
Bridge. The "consensus view" also urged the inclusion of the Foreign Trade Zone
Project into the STIP. We also had a request for.a Hwy 99 bypass of Medford,
Phoenix, Talent, and Ashland. We received a request to widen US 199 to 4 lanes
from Cave Jet. to the California state line.
REQUESTS FOR PROJECT ADVANCEMENT
ODOT representatives received signed petitions with 247 signatures urging the
reconstruction of the Robertson Bridge be accelerated to an earlier construction date
(preliminary STIP lists a 1998 construction date),. We also received other support
at the meeting to move the date up. The Grants Pass mayor and several other
individuals requested ODOT look at some ways to split out some of the work
scheduled on the 6th and 7th St. (Grants Pass) project, i.e. do the signalization
work ASAP; reconstruct 7th St. in 1996 and 6th St. in 1997. Grants Pass City
officials and others requested the Redwood Hwy @ Roque River Hwy ('Y'
intersedtion, Grants Pass) be moved from the reconnaissance list to the development
phase. `
i
Medford Statewide Transportation Improvement Program (STIP)
1995-1998 Public Meeting
Page 2
REQUESTED SAFETY IMPROVEMENT PROJECTS
The Rogue Valley Local Governments "consensus view" requested ODOT include in
the STIP the following projects: 1) Realignment and signalization of Lewis and E.
Park Streets on 6th St. (Grants Pass). 2.) "Improvements to US 199 in the vicinity
of Fairgrounds Road, Redwood Ave, and Allen Creek Road". Phoenix city officials
and others shared with ODOT their concerns about safety at the Cheryl Lane
intersection with Hwy 99 in Phoenix, asking ODOT to include this project in the
STIP. We also had a request to improve the Fern Valley Rd. intersection with Hwy
99 in Phoenix. It was suggested we need to include a traffic signal project at River
St. and US 199 (Redwood Hwy) in Cave Junction. A safety concern was shared
about the Eight Dollar Road intersection at US 199 (near Cave Junction). We had a
request for a project at Hilton and Biddle Rd. intersection (ease the turning
radius). A request was shared for a project to straighten Hwy US 199 between
Kalmiopsis Rd. to Eight Dollar Rd. (north of Cave Junction). A request was
received to signalize Terry Lane at Redwood Spur (Grants Pass) .
TRANSIT/BIKEWAY/RAIL PROJECT REQUESTS AND COMMENTS
We had requests to add bike,path projects to the STIP as follows: 1) Bikeway on Hwy
234, Modoc - Gold Hill. 2) Bikeway on Hwy 238, Ruch to Grants Pass. Someone
requested a bike lane project on US 199 from Cave Junction to the California state
line. Some Gold Hill residents and city officials shared the need to complete bike
lanes in the Gold Hill area (elementary school to City Park and between 2nd and 4th
Aves). We had a request to complete the bikeway through Ashlanpassenger Oe of the
Jackson County Commissioners asked ODOT's help in obtaining
service between Grants Pass and Ashland and from Ashland to Dunsmuir (Black
Butte) . There was other support voiced for this passenger rail service, amongst
them was an official from the Rogue Valley Transit District (RVTD). A request was
made for better bus schedule service between Grants Pass and Cave Junction. A
request was received for a park and ride lot near Table Rock Rd. in Central Point.
The JJTC 41consensus view" along with the airport director and several other
Individuals requested ODOT's support in getting the "Foreign Trade Zone Project"
included in the STIP.
TRANSPORTATION PLANNING
The Rogue Valley local governments "consensus view" requested that in the process
of updating local system plans, we start looking at "strategies for funding projects
that result from these facilities plans and ways they can be implemented in the 1997-
2000 STIP. Of particular importance are the North Medford interchange, 4th Vehicle
Bridge in Grants Pass, South Medford interchange, Siskiyou Boulevard Bikeway in
Ashland, the Fern Valley interchange in Phoenix, and the 238 bypass in
Jacksonville". The "consensus view" also requested continuing to !'explore system
development opportunities". A project that may appropriately fall into this category
Is the South Stage Road interchange (north of Phoenix).
An individual shared a concern that long range transportation planning needs to
continue so future industrial growth will not be stopped.
Medford Statewide Transportation Improvement Program (STIP)
1995-1998 Public Meeting
Page 3
SUPPORT FOR PRELIMINARY STIP
Many officials from a number of Jackson/Josephine communities, along with both
counties and the "consensus view", plus many other individuals gave us testimony
in support of the preliminary STIP as presented at the public meeting. This support
covered individual projects in not only the construction section, but also the
development and reconnaissance sections along with the transit portion of the STIP.
i
oF
i
April 15, 1994
i
i
II: Brian Almquist, City Administrator
i
ram: Steven Hall, Public Works Director
pubjPtf: DEQ Revolving Loan Fund Application Status
i
On December 21, 1993 the City Council approved an application to the Oregon Department of Environmental
Quality for a loan in the amount of$14,000,000 to fund the balance of a$21,640,000 project at the Ashland
Washewate<Tkeatment Plant. The balance of the funds are to be derived fivm the local meals tax, sewer user fees
and systems development charges.
From a total of 37 pfgects reviewed and evaluated by DEQ, our application was ranked 11th. DEQ has finds to
allocate for the first 8 major projects 5 small city projects in 1994. The maximum ken amount was established at
$3,105,668.
I am checking with Martin Loring about the methodology for rating the projects. I have a concern if the
"Population" portion of the rating included only Ashland and not those area from Ashland to the mouth of Bear
Creek. If it only includes Ashand's population, I may decide to comment on the rating of that portion for
Ashland. I will keep you updated on my decision.
If you want a complete copy of the DEQ Revolving Fund draft report, please contact Caralyn.
cc: Jim Olson, Assistant City Engineer
Dennis Barnts, Water Quality Superintendent
Eric: Draft Plan (in part)
/ J
State of Oregon j
Memorandum
Department of Environmental Quality Memorandum
Date: April 8, 1994
TO: State Revolving Fund Applicants Of ASj,9
FROM: Martin W. Loring, Manager C r
Wastewater Finance Section RECEIVED
Water Quality Division
APR
SUBJECT: Draft 1994 State Revolving Fund Project Priority List DATE t
w
Thank you for your agency's application for a State Revolving Fund (SRF) loan. There were
thirty-seven preliminary applications to fund wastewater treatment projects from twenty-nine
different jurisdictions. A total of$88,357,220 in SRF funds were requested with the 1994
SRF being able to finance thirteen projects in the amount of$20,725,505.
Attached is the proposed 1994 DEQ State Revolving Fund (SRF) Intended Use Plan. The
Project Priority List is included as part of the draft IUP and is supplemented by a.description
of the project, the criteria and methods used to assign points, and the point assignment for
each project. Also included is the amount of loan funds requested for each project and the
proposed allocation of the available funds.
YOU ARE INVITED TO SUBMIT COMMENTS OR REQUEST A
REEVALUATION OF YOUR AGENCY'S RANKING DURING THE
NEXT THIRTY (30) DAYS.
After May 9, the Intended Use Plan will be finalized and submitted to the Environmental
Protection Agency (EPA) with the formal application for the 1994 federal capitalization
grant. Agencies on the final Funded List will be invited to submit Final Applications when
the EPA grant is awarded. Applicants are encouraged to contact their DEQ Project Officer
or program staff for additional information on the program funding status.
s s
/o
G
STATE REVOL�TNG FUND
IrrrErmED VsE'PLarr
STATE OF OREGON
DEPARTMENT of ENVIRONMENTAL QUALITY
for the Fiscal Year
':July 1, 1994:: June 30, 1995,:
,i
OREGON DEPARTMENT OF ENVIRONMENTAL QUALITY PAGE 1
STATE REVOLVING FUND
{
INTRODUCTION
The State of Oregon State Revolving Fund Program offers low cost loans to communities
for the planning, design and construction of water pollution control facilities, and for
! estuary management plans. New loans are currently being offered at two-thirds of the
municipal bond rate. The fixed rate to be used is determined each quarter based on the
municipal bond rate at the end of the prior quarter. A loan fee of 1.5% is:collected after
all disbursements have been made and the final loan amount is known. During the
repayment period, an annual servicing fee of 0.5%,of the outstanding Balance is assessed
and collected. Repayment periods vary from five to twenty years. To assist communities
- during the initial phases of a project, facility planning loans are offered at a rate of 2%
with a five-year repayment period. Most loans.are secured with sewer revenues, although
some projects and communities request or require other forms of security.
This Intended Use Plan MR) is a document prepared for the U.S. Environmental
Protection Agency to describe how Oregon plans to use the Oregon State Revolving Fund
during the fiscal year July 1, 1994 through June 30, 1995. During this time period,. the .
1994 federal capitalization grant in the amount of$13,720,311 and the 20% state match
funds in the amount of $2,744,062 will be received and allocated. Of these monies,
$15,915,561 will be allocated to new loans and increases to existing loans. $548,812 will
be allocated to administrative expense. A proposed grant payment schedule is included
in this document.
This year $4,788,889 in repayments and investment earnings are also being added to the
funds available for SRF loans. This has the effect of increasing the maximum loan
amount from $2,387,334 to $3,105,668, the small community reserve from $2,387,334
to $3,105,668 and the facility.planning reserve from $1,591,556 to $2,070,445. As the
capitalization grants are reduced and .withdrawn, these internal funding sources will
become the primary support for new loans in the program.
i
This year it has also been necessary to limit the amount of funds allocated to projects that
fall within the Governor's Discretionary Funds limitation since there is no exception
allowed for the 1994 capitalization grant. In priority order, the projects qualifying for
the Governor's Discretionary Funds (collector sewers, sewer separation, and combined
sewer overflow projects) are being allocated a total of$10,277,013, which is 20% of the
capitalization grant plus the state match and the revolved repayments and.investment
earnings. These projects will be expected to meet all other equivalency requirements.
As a part of this Intended Use Plan, funds available from loans that were not closed or
L: IUP_94.SRF:REV 4/6/94 INTENDED USE PLAN
OREGON DEPARTMENT OF ENVIRONMENTAL QUALITY
STATE REVOLVING FUND = PAGE 2
projects that cost less than anticipated are also being included for the first time. Since
these funds have not yet been disbursed and repaid, these additional funds ate not listed
under 'Sources of Funds" on the program budget, but are included in "Adjustments to
Loans and Allocations" under "Uses of Funds." These funds will be reallocated to
existing and pending loans as increases, and to new loans on the Project Priority List.
The Operating Agreement is incorporated into this document by this reference. The
Operating Agreement includes assurances, certifications, Title II requirements, applicable
federal authorities and laws, specific proposals on how the State intends to meet the
regulatory requirements of the program, the criteria and method for the selection of
funded projects, terms of financial assistance, and the operating procedures to insure the
long-term health and viability of the fund. No revisions were made to the Operating
Agreement from that submitted and approved with the 1993 capitalization grant
application.
OREGON DEPARTMENT OF ENVIRONMENTAL QUALITy PAGE 18
STATE REVOLVING FUND
Lean Allocation Table FUNDED LIST PLANNING
LIST
City Loan Small Facility Balance. Unfunded
Request Community Plan of Funds
94 0 0
14. Bear Creek Valley S.A. 229,000 229,000 i , / i
Talent ✓ .//% ',,.
// :// 0 500,000
15. -City of Cottage Grove 500,000 ',� ,.
Anaerobic Digester
.�/, 0 900,000
16. Bear Credo Valley S.A. 900,000 ; %
Pump Replacement 2
17. City of Wilsonville 3,300,000 i 0 3,300,000
18. City of Eagle Pout 1,800,000 306,668
0 1,493,332
19. ..City of Cave Junction 1,115,000 0 0- -1,115,000 M.
20: City of Powell 500,000 0 - 0 500,000
21. City,of Dallas 13,000,000 0 13,000,000
22. City of Condon 3,235,000 0 0 3,235,000
23. City of Toledo 35,000 0 0 0 35,000
24. City of Gold Beach 50,000 0 0 50,000
25. City of Veneta 70,000 0 0 0 70,000
26. City of Rogue River 3,500,000 0 7777 0 3,500,000
27. City of St.Helens 200,000 0 200,000
.28. City of Umatilla 456,500 0 0 456,500
29. City of Cottage Grove 333,000 0 333,000
Industrial Park
30. City of Stayton 5,000,000 0 5,000,000
31. Tri-City S.D. 260,000 0 0 260,000
Facility Plan :;` .......... .:.'
32. Tri City S.D. 280,000 0 280,000
Johnson Cr.
33. City of Lakeside 1,000,000 0
' 0 1,000,000
34. City of Springfield 6,000,000 0 6,000,000
Y
OREGON DEPARTMENT OF ENVIRONMENTAL QUALITY .
STATE REVOLVING FUND PAGE 19
Loan Allocation Table FUNDED LIST PLANNING
LIST
City Loan Small Facility Balance Unfunded
Request Community Plan of Funds
35. City of Coburg 1,000,000 0 i; , 0 1,000,000
36. 'City of Madras 755,000 0 / 0 755,000
37. Bear Credo Valle S.A. '558'000 0 558,000
Y
' White City
L TOTAL 88,357,220 3,105,668 2,070,445 15,549,392 67,631,715
{,
FUNDED LISP
1
All projects allocated funding through this process are included in the columns labeled
Funded List on the Loan Allocation Table.
PLANNING LIST
Projects in the column labeled Planning List on the Loan Allocation Table are below the
available funding level or were allocated a portion of the amount listed in the Loan
Request column. These projects may receive funding if projects on the Funded List are
not ready to proceed on a timely basis, choose not to use SRF loan funds, or do not use
all of the funds allocated to them.
rE
SUPPLEMENTAL PROJECT LIST
Projects that were funded in a prior year allocation, but which have not signed loan
agreements as of March 31, 1994, comprise the Supplemental Project List. The project
schedules have been revised to reflect the most current information available to the
Department. Some projects have been started but will still receive funding through an
SRF loan. Where the "refinancing rule" may apply, the $2,000,000 per year exception
is being tracked so that it will not be exceeded.
tuP 94.sRF;REv 4/6/94 INTENDED USE PLAN
a.•
QFASN�o .
� Emorttxt � �tm
.RE6oA . April 25, 1994
V10: Brian Almquist, City Administrator
r
ram: Steven Hall, Public Works Director
�it�IjECf: Pavement Excavation Request
ACTION REOUESTED
City Council approve attached request to surface cut in Patterson Street.
BACKGROUND
Patterson Street is under moratorium for surface cutting until 11/20/97.
The request is to connect to an existing water main(3 feet by 3 feet)and to provide two water service connections
(one cut, 3 feet by 5 feet) for the Struve Subdivision.
Currently,this section of Patterson Stmt is only half width and will be completed with the construction the
Struve Subdivision.
Staff recommends approval of the request.
cc: Larry Medinger, Applicant
Jim Olson, Assistant City Engineer
Jerry Glossop, Street Superintendent
Dennis Barnts, Water Quality Superintendent
Enc: Medinger letter
April 4, 1994
Ashland City Council
c/o Steve Hall
City of Ashland
20 E. Main Street
Ashland, OR 97520
Dear Council Members:
During the construction of Poplar Place Subdivision a 20' width of the extension
of Patterson Street was paved; the work was completed on November 20, 1992. Since
that time we have completed the planning process and have received City approval to
build Struve Subdivision on the adjacent property.
Patterson Street will now be widened and two cuts for water meters,will be made,
one of which will be three feet, and the other five feet, into the current 20' width of
Patterson Street. These cuts will not be detrimental to Patterson Street because the street
will have to be cut in order to make a joint during the widening process.
Please call me if you have any questions.
Sincerely,
Larry edmger
on
TRANSPORTATION&
April 20, 1994 GROWTH
John McLaughlin, Planning Director MANAGEMENT
City of Ashland PROGRAM
City Hall
20 East Main Street
Ashland, Oregon 97520 A Joint Program
of the
Dear Mr. McLaughlin: Department of
Transportation
I am pleased to inform you that the City of Ashland and the
application for the Ashland Street Specific Plan has Department of
been selected for a $31,000 Category 3 Transportation„ Land Conservation and
and Growth Management (TGM) Grant award. This award is Development
contingent upon final acceptance of a grant work
program by the Department of Land Conservation and
Development (DLCD) and execution of a grant agreement.
Your DLCD grant manager is Elaine Smith. She will
contact you in the near future to complete the grant
agreement and provide instructions regarding selection
and hiring of a project consultant, if needed.
If you have any questions, please contact Elaine Smith
at (503)373-0086.
Sincerely, C'
Richard P. Benner
Director
cc: Terry Harbour, ODOT
Mel Lucas, DLCD
<ls>grant.avard.ltr
;i
1175 Court Street NE
Salem, OR 97310-0590
(503) 373-0050
FAX (503) 362-6705
04/26/94 10126 E 503 899 7882 CTY JACKSONVILLE P.02
IRANSPOIZIAI'ION &
19.'"
April 20, 7994 - GROWTH
Paul Wyntergreen MANA(:I:MI.N'I
City of Jacksonville I•IZ(X;I(AM
POBox 7 -.._. ......__.._.._.._....
Jacksonville, Oregon 97530
A Joint hogram
Dear. Mr . WynLergreen: of Ilic
Depirlmcnt of
I am pleased to inform you that the City of ')ransportation
Jacksonville application for Inf i ) ] strategies for and the
Jacksonville and Ashland Historical Districts has been Depart,nent (if
selected for a $40, 000 Category 3 Transportation and I inLi Conscrvatinnand
Growth Management (TGM) Grant award. This award is Development
contingent upon final acceptance of a grant work
program by the Department. of Land Conservation and
Development (DLCD) and execution of a grant agreement: .
Your DLCD grant manager is Elaine Smith. She will
contact you in the near future to complete the grant
agreement and provide instructions regarding selection
and hiring of a project consultant, if needed.
if you have any questions, please contact Elaine Smith
at (503) 373-0096 .
Sincerely, �rj
Richard P . Renner
Director
cc : Terry Harbour, ODOT
Mel Lucas, DLCD
<109rant.award.1tr
"ur
yapQf.
1175 Courl Slnrl NN.
Salem,014 97110 0SW
AEmorandum
GREGO
April 26, 1994
��- City Council Members
ram: Catherine Golden, Mayor
p161ID;PCt: Commission Appointments
After corTmning the annual appointments at the April 19 Council meeting, it has been determined that these are
two remaining vacancies;one on the Forest Lands Commission expiring 4/30/97 and one on the Tree Commission
expiring 4/30/95. I would like to make the following appointments:
Shelly Simmons, Tree Commission
Don Ferguson, Forest Lands Commission
Copies of their letters and accompanying resumers are attached.
Also, May Lou Stewart was reappointed to the Senior Program Board and has had to resign from that position. I
would like to appoint Betty Seymour. Letters from May Lou Stewart and Betty Seymour are attached for your
review.
(r.Cam IAWint.mcm)
Attachments
SHELLY SIMMONS
473 SCENIC DRIVE
ASHLAND, OR 97520
March 8, 1994
Mayor Catherine Gordon
City of Ashland
20 E.Main Street
Ashland, OR. 97520
Dear Mayor Gordon,
By way of this letter, I am applying for one of the boards and/or commissions positions.
Prior to my recent move to Ashland, I studied with great interest the Chamber of
Commerce brochure "Living and Doing Business in Ashland". Along with the obvious
cultural and aesthetic attributes of this unique community, I was very impressed to read of
the citizen advisory boards who work with the city government. Participating in my
community is very important to me.
Although I am a new resident, I am anxious to become involved in my community and
hope that my application for a position will be seriously considered. I will bring my many
years of business and organization experience as well as providing a fresh face along with
my promise to serve faithfully.
As I am not familiar with the specifics of each board or commission, I am open to serving
where needed most. I work very well, either as part of a team or independently. I have
excellent communication skills, am highly organized and efficient with my time. I have
the ability to se the big picture while giving needed attention to detailed tasks.
My resume is enclosed for your review. Please feel free to contact me at 488-1681
should you desire clarification or addition information. Thank you very much for your
consideration. I look forward to hearing from you soon.
Very truly yours,
Shelly Simmons
Attachment
I
SHELLY SIMMONS
473 SCENIC DRIVE
ASHLAND, OR 97520
(503)488-1681
EMPLOYMENT HISTORY
1968 TO 1994
Automatic Data Processing, Cerritos,CA
Bank of America Business Services, Los Angeles, CA.
Computer Sciences Corporation, El Segundo, CA.
For the last 25 years I have been successfiilly employed in the Payroll and Human
Resources service industry. I have worked in various aspects of this industry;from my
early years as a Client Services Representative to Account Executive positions and many
levels of management positions. I also held Product Manager and National Marketing
positions; responsible for product development, systems design and implementation as
well as marketing of various product lines. I was also very involved in training
management, sales and client service representatives at both regional and corporate levels.
Since 1987, I held various Sales positions, being promoted in 1989 to National Account
Sales Representative. I was responsible for sales and continued business development for
clients with employee populations exceeding 1,000. I received many awards and was
highly acknowledged for my excellent results. I achieved "Presidents Club" each year of
my eligibility. At the time of my recent departure, I was the leader in the Western Division
for this sales year, achieving 80%of my year's quota in six months.
ORGANIZATION HISTORY
Women In Business,Los Angeles, CA. Board of Directors 1993
National Association of Women in Sales, Los Angeles, CA
Financial Women's Group, San Francisco, CA.
National Management Association, Los Angeles; CA.
The Summit Organization,Los Angeles, CA.
Florentine Towers Homeowners Association, Playa del Rey, CA.
Board Member and President of Board 1992, 1993
Don Ferguson APB, ` ` i5Q4
440 Heiman Street
Ashland, Oregon 97520
April 15, 1994
Mayor Cathy Golden
City Hall
20 East Main
Ashland, Oregon
Dear Cathy:
Please consider this letter as an application to serve on the Ashland Forest
Commission. I understand that the appointment would be for a three-year term.
My background is in public forest land management. I worked thirteen years with the
U.S. Forest Service in Washington and Oregon, and for the last thirteen years l have
worked with the U.S. Bureau of Land Management in Medford. I have an "
understanding of all aspects of forest resource management, having worked with
interdisciplinary teams dealing with a wide range of complex issues. My particular
expertise is in wildland fire and fuels management. I also have been very involved in
public involvement and liaison with other agencies and interest groups. I have a lot of
experience in meetings management and process facilitation with many public and
private groups. I currently am team leader/facilitator for the Little Applegate Pilot
Watershed Analysis, with the mission of completing an analysis of this 78,000 acre
watershed within one year.
would welcome the opportunity to become familiar with the 1200 acre forest base
that the City manages. Land management at this small scale would allow an intimate
familiarity with the resource which is not possible at the large scale, mixed ownership
level I usually deal with. It also seems to be an opportunity for public service in an
area where my work experience could be an asset.
Thank you for your consideration of my application.
Sincerely,
Don Ferguson
tA
Ci
t4- FrF
- L fo- tiC4 °`z ° rSe '-if
April 26 , 1994
Mayor and City Council
City Hall
20 E. Main
Ashland,. OR 97520
Dear Mayor Golden and City Council :
Because of other personal commitments , I regret
that I must resign from the Senior Program Board
effective immediately. I appreciate your confidence
in reappointing me to serve a second term and I am
sorry I will not be able to do so.
Thank you.
Sincerely yours ,
May Lou Stewart
P.O. Box 1296
Ashland, OR 97520
A411,
of EmarandUM
REGO, April 19, 1994
�1y0: Brian Almquist, City Administrator
�r -
rom: Steven Hall, Public Works Director
Tolman Creek Signal LID
ACTION REQUESTED
City Council:
* Conduct public hearing on final assessment roll for the Tolman Creek
Signal Local Improvement District.
* Make changes in final assessment roll if deemed necessary.
* Adopt attached Resolution levying special benefit assessments.
BACKGROUND .
Resolution 92-04, adopted January 22, 1992, established the intent of the City
Council ad form
nd Ashland Street (HWY 66). The dtistrri control ormed onaMarc Tolman
1992 by Ordinance 2667.
March 13, 1992 an agreement was signed with the Oregon Department of
Transportation (ODOT) to fund approximately 50% of the project costs.
The project was completed and accepted by the City of Ashland in October, 1993.
Final ODOT approval of the project, and an estimate of ODOT final costs, has
delayed the assessment roll hearing. Normally, a period of approximately 1 to
3 years is required to receieve the billing for final costs from ODOT.
The preliminary Ci Council included two methods of
iminary ac�c„g`�^t roll adopted by'City
assessments. First method included a group of businesses who agreed to pay a
fixed portion of the original cost estimates. These are listed as "FIXED
AMOUNT PARTICIPATION" on the attached proposed final assessment roll. The
second method, remaining participants were assessed the balance of the costs
(50% to land area and 50% to trip generation) . These are listed as "REMAINDER
OF PARTICIPANTS BASED ON 50$ AREA AND 50% TRIP GENERATION". The trip
generation figures were based on the Institute of Transportation Engineers
"Trip Generation" statistics for each business category.
i
Notices were sent to all participants as per the attached "NOTICE OF
TRANSMITTAL" on April 12, 1994. '
The final assessments are approximately 30% below the preliminary assessments.
The estimated cost was $156, 000 and final cost is $112,655.27.
I
ITEM COST
Final Construction Cost $ 95, 067.35
Consulting Engineers Fees $ 3, 377.20
li
Testing Laboratory Fees $ 728. 14
City Engineering Costs $ 4,387.70
Current ODOT Costs $ 6,244.88
i. Anticipated ODOT Costs* $ 2,000.00
Interest Cost Through 4/13/94 $ 850.00
TOTAL PROJECT COSTS $112, 655.27
} Federal Participation <$ 56,284.587
TOTAL PROJECT COST LESS GRANT $ 56,370. 69
* Provided by ODOT-estimated cost to close project.
The "NOTICE OF PUBLIC HEARING TO HEAR OBJECTIONS" states, "Assessments of
$100.00 or less will not be eligible for time payments and must be paid in full
at time of notification by the City of Ashland. " This wording is included in
! the attached Resolution.
r
Staff recommends approval of final assessment roll as presented.
i .
E>:
cc: Jim Olson, Assistant City Engineer
l .
I Enclosures: LID Maps (3)
Original and-Final Assessment Roll
Resolution w/.Exhibit "A"
Notice of Public Hearing
Notice of Transmittal
. Tolman Creek Road
Improvements
N /
Signal Assessment
District
Fwd
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1
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9d,
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ODOT
LIn-
inger
Inc'
Croman Corp
:41
• \ / 1n• ._ .+ a
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STATE OF h��
DEPT OF TkANSPO+WISPOI+TATION
M.C.UNINGER/SONS INC.
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NOT TO SCALE — -- — -- "w `'• I �,
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TOLNAN CREED SIGNAL LID PA
noy
PROPERTIES ADDED BY CITY
COUNCIL ON 1/21/92 '0°
'�.,�; RR-5 /
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TOLMAN J)
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;I•' ( ��f'. 1
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I, [ � NO\SINS•~ r�' •• V� � � Orl
.. �� • :,1 Al I
City of Ashland
Department of Public Works
Tolman Creek Signal LID Assessment Roll (District 966)
Steven M. Nall, P.E.
Last Update: 21-Mar-94 21-Mar-94
Page I
1----------------------------------------------------------------'
COMPUTE FINAL PROJECT COSTS
(----------------------------------------------------------------'
:Construction Cost $95,067.35
!Consulting Engineers Cost $3,377.20 :
!Testing Laboratory Costs $728.14
!City Engineering Costs $4,387.70 1
IODOT Costs thru 12/16/93 f6,244.88
IODOT Estimated Final Costs $2,000.00
!interest Costs thru 5/13194 $850.00 1
1 SUBTOTAL $112,655.27 1
1FNWA/ODOT Grant $56,284.58 :
: NET ASSESSABLE COST $56,370.69 1
1---------------------------------------------------------------------------------1------------:------------'
!PRELIMINARY : FINAL :
: ASSESSMENT ! ASSESSMENT !
1---------------`--------------------------------------------------------------------------------------------
:Percentage of Final Cost Less Grant to Estimated Cost Less 6rant= : 69,5911
!Total Project Cost = 3156,000.00 1$112,655.27 !
!State Grant : ;
!Total Fixed Cost Participation = 1$142,500.00 1$103,260.16 1
:Total Cost for 501 Trip Generation and 501 Area = : $13,500.00 : $9,395.12 1
:Project Cost per Unit9 = ;
:Assessment Cost per Unit$
•
I'
-------------------------------------------------
:Tolman Creek Assessment Roll District 166
:Page 2
;-------------------------------------------------------------------------------------------------------------1------------:-
I NAME ON TAX ASSESSOR ROLLS ADDRESS CITY, STATE, ZIP CODE SITUS MAP 1 TAX PRELIMINARY ; FINAL
LOT ASSESSMENT : ASSESSMENT 1
------------------------------------------------------------------------------------------------------------- ---------:------------:
;FIXED AMOUNT PARTICIPATION
------------------------------------------------------------------------------------------------------------'------------' -----------'
State of Oregon 6rant : $15,000.00 $56,284.58 1
' !City of Ashland SDC's : $14,000.00 : $9,743.08
!Oregon Highway Dept 2692 N Pacific Hwy Medford, OR 97501 706 Tolman Cr Rd 39-1E-14BD 100 ! $3,000.00 ; $2,087.80 !
:Chester Realty Corp 9275 S.N. Peyton Ln Wilsonville, OR 97070 2341 Hwy 66 39-1E-IIC 300 1 $20,000.00 ; $4,765.55 !
:James R. Watson P.O. Box 610 Seal Beach, CA 90740 2312 Hwy 66 39-IE-IIC 301 : ; $1,331.07 :
:Albertson's Inc. 250 Parkcenter Blvd Boise, ID 83726 2305 Hwy 66 39-IE-11C 600 1 1 $6,556.74 :
:James R. Watson P.O. Box 610 Seal Beach, CA 90740 2305 Hwy 66 39-IE-IIC 601 : $1,265.34
`.' ;Summit Investment 375 Lithia Way Ashland, OR 97520 2262 Hwy 66 39-1E-148 700 : $12,000.00 ; $8,351.21
!Summit Investment 375 Lithia Nay Ashland, OR 97520 2270 Hwy 66 ;
;Summit Investment 375 Lithia Way Ashland, OR 97520 4290 Hwy 66 39-IE-14B 702
:Summit Investment 375 Lithia Nay Ashland, OR 97520 Hwy 66 39-IE-148 704 ! !
!Summit Investment 375 Lithia Way Ashland, OR 97520 2220 Hwy 66 39-1E-14B 705
!Summit Investment 375 Lithia Way Ashland, OR 97520 2280 Hwy 66 39-1E-148 706 1 : i
!Southern Oregon 600dwill 604 North Fir St. Medford, OR 97501 639 Tolman Cr Rd 39-IE-14B 707 : ; :
:Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 Clover Lane 39-1E-14A 2000 : $4,500.00 1 $3,131.71 :
:Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 Clover Lane 39-1E-14A 2200 1
!Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 Clover Lane 39-1E-14A 2303
;Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 Crowson Rd 39-1E-14D BOO :
:Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 Hwy 99 South 39-1E-14D 1000
:Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 Hwy 99 South 39-lE-14D 1OOOA3
:Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 146 Mistletoe Rd 39-1E-14D 1100
:Croman Corporation, 146 Mistletoe Rd Ashland, OR 97520 Siskiyou Blvd 39-IE-14D 1200
:Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 Siskiyou Blvd 39-IE-14D 1300 : ! :
:Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 Mistletoe Rd 39-1E-14D 1301 : : :
;Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 275 Mistletoe Rd 39-IE-14D 1600
;Croman Corporation 146 Mistletoe Rd Ashland, OR 97520• 265 Mistletoe Rd 39-IE=14D 1700 1
:Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 255 Mistletoe Rd 39-IE-14D 1800 : :
:Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 185 Mistletoe Rd 39-1E-14D 1900 : ! :
_ :J C/Nancy F Kaylor/IPCO P.O. Box 1192 Richmond, CA 94802 Washington St 39-IE-144 2600 : $5,500.00 1 $3,827.64 1
:Independent Printing Cm P.O. Box 1192 Richmond, CA 94802 2316 Hwy 66 39-IE-14B 300
:Independent Printing Cc P.O. Box 1192 Richmond, CA 94802 Tolman Cr Rd 39-1E-148 400
:Independent Printing Cc P.O. Box 1192 Richmond, CA 94802 640 Tolman Cr Rd 39-IE-14B 4O11N:
:Independent Printing Cc P.O. Box 1192 Richmond, CA 94802 644-656 Tolman Cr 39-1E-148 4O11S: i
:Independent Printing Cc P.O. Box 1192 Richmond, CA 94802 600 Tolman Cr Rd 39-1E-14B 402 :
:City of Ashland 20 East Main St Ashland, OR 97520 315 Tolman Cr Rd 39-1E-IIC .. 1101 : $3,000.00 : $2,087.80 :
:McDonald's Corp AMF O'Hare Airport Chicago, IL 60666 2235 Hwy 66 39-IE-IIC 1002 : $3,500.00 1 $2,435.77 :
!N.C. Lininger/Sans Inc P.O. Box 1145 Medford, OR 97501 Mistletoe Road 39-1E-14A 2101 1 $2,000.00 ; $1,391.87 1
:N.C. Lininger/Sons Inc P.O. Box 1145 Medford, OR 97501 Mistletoe Road 39-IE-14A 2302. :
-------------------------------------------------------------------------------------------------------------:------------:------------:
: TOTAL FIXED AMOUNT PARTICIPATION = :$142,500.00 :$103,260.16 :
Tolman Creek Assessment Roll District #66
Page 3
----------------------------------------------------------------------------------------------------------
1 NAME ON TAX ASSESSOR ROLLS ADDRESS CITY, STATE, ZIP CODE S1TUS MAP # TAX PRELIMINARY 1 FINAL ;
LOT : ASSESSMENT ; ASSESSMENT ;
-----------------------------------------------------------------------------------------
;REMAINDER OF PARTICIPANTS BASED ON 501 AREA AND 507. TRIP GENERATION ;PRELIMINARY ; FINAL 1
;-------------------------------------------------------------------------------------------------------------;-
1 AMOUNT DISTRIBUTED ON 501 AREA, 501 TRIP GENERATION = ; $13,500.00 ; $9,395.12 ;
;-----------------------------------
!Donald L/Cynthia M Bennett 344 East Main St Ashland, OR 97520 2325 Hwy 66 39-IE-IIC 500 ; $8938 ; $62.55 ;
;Ray A/Estelle Richards 2285 Hwy 66 Ashland, OR 97520 2285 Hwy 66 39-1E-IIC 900 ; $469.90 $327.02 ;
2265 Hwy 66 $16.70 1 $11.62 1
;Day Maryanna 889 Oak Knoll Or Ashland, OR 97520 2255 Hwy 66 39-1E-11C 1000 ; $107.68 ; $74.94
;YMCA 540 YMCA Nay Ashland, OR 97520
;N 6540 Corporation P.D. Box 3389 Boston, MA 02101 2245 Hwy 66 39-IE-IIE 1001 $184.55 1 $128.43 !
McCormack Station
!Ashland Investment Group 1010 Racquet Club Or Auburn, CA 95603 245 Tolman Cr Rd 39-1E-IIC 1200 1 $616.61 ; $429.12
;Anita N. Parent, Trustee 2506 Hwy 66 Ashland, OR 97520 2215 Hwy 66 39-1E-IIC 2700 ; $472.50 1 $328.83 1
!Anita N. Parent, Trustee 2506 Hwy 66 Ashland, OR 97520 2205 Hwy 66 39-IE-IIC 2701 ; $172.96 ; $120.37 ;
!Brodeur/Brodeur Inc 1801 Siskiyou Blvd Ashland, OR 97520 2359 Hwy 66 39-1E-IID 1201 ; $649.66 ; $452.12
!First Interstate Bank 1201 N. 5th St Los Angeles, CA 90017 2371 Hwy 66 39-IE-IID 1202 1 $866.52 1 $603.04 ;
;Cecilia Rickert, Trustee FDO10216 SW Kickapoo Ct Tualatin, OR 97062 2365 Hwy 66 39-1E-IID 1203 ; $577.59 ; $401.97 !
!Robert N/Lynn H Mayers P.O. Box 609 Ashland, OR 97520 693 Washington St 39-1E-14A 1103 ; $278.69 ; $193.95 !
:Roy/Andrea D Davis 5522 N Griffin Rd Medford, OR 97501 726 Jefferson Av 39-1E-14A 1105 $327.15 1 $227.68
:IGH General Partnership 710 Jefferson Ashland, OR 97520 1712 Jefferson 39-lE-14A 1106 ; $303.49 1 $211.21 ;
;Cygnet General Corp 740 Jefferson Ave Ashland, OR 97520 740 Jefferson Ave 39-IE-14A 1107 $444.40 ; $309.27 ;
;Ashland Racquet Club P.Q. Box 423 Ashland, OR 97520 737 Jefferson Av 39-IE-14A 1108 : $740.72 ; $515.50 1
:ARO Partners P.O. Box 4549• Carlsbad, CA 92008 645 Washington St 39-1E-14A 1109 1 $1,369.55 ; $953.11
!Ashland Commercial Bldg Co P.Q. Box 423 Ashland, OR 97520 683-706 Nashington39-1E-14A 1110 ; $321.25 ; $223.57
!Atlantic Richfield Co P.O. Box 2485 Los Angeles, CA 90051 Hwy 66 39-1E-14A 2701 ; $70.44 ; $49.02
PSkT Tax Dept SS#04479-11 ;
!Anthony M Abbate, Trustee 4155 Los Alivos Rd Merced, CA 95340 Hwy 66 39-IE-14A 2800 ; $274.72 1 $191.19 1
;Atlantic Richfield Co P.O. Box 2485 . Los Angeles, CA 90051 2380 Hwy 66 39-1E-14A 2801 ; $822.14 ; $572.16 ;
PSLT Tax Dept 55104479-11
!Anthony M Abbate, Trustee 4155 Los Alivos Rd Merced, CA 95340 Washington St 39-IE-14A 2900 ; $257.87 ; $179.46 ;
;Anthony M Abbate, Trustee 4155 Los Alivos Rd Merced, CA 95340 Clover Lane 39-1E-14A 3000 ; $423.91 1 $295.01 ;
Alvin D Bounds Trust 2366 Hwy 66 Ashland, OR 97520 2366 Hwy 66 39-IE-14A 3001 ; $917.35 1 $638.41 1
;TOHA Investment Co P.O. Box 7399 Olympia, NA 98507 2350 Hwy 66 39-IE-14A 3100 1 $1,070'.92 : $745.29 ;
;Schwab Properties Ltd P.O. Box 667 Prineville, OR 97754 Hwy 66 39-1E-148 100 1 $210.82 1 $146.72 ;
!Schwab Properties Ltd P.O. Box 667 Prineville, OR 97754 Hwy 66 39-1E-14B 101 1 $106.92 ; $74.41 !
:Schwab Properties Ltd P.O. Box 667 Prineville, OR 97754 Hwy 66 39-1E-14B 200 ; $118.75 ; $82.64
:Schwab Properties Ltd P.D. Box 667 Prineville, OR 97754 2308 Hwy 66 39-IE-14B 500 ; $398.90 1 $277.61 ;
!Barbara Allen 2262 Asland St Ashland, Oregon 2262 Hwy 66 39-1E-14B 703 1 $133.03 .; $92.58 1
;Southern Pacific Transp Co One Market Plaza San Francisco, CA 94105 Hwy 66 39-IE-14BB 100 ; $118.24 ! $82.29 ;
:Bertram F Rudolf, Jr PO Box 2302 Carmel, CA 93921 Hwy 66 39-1E-14BB 200 ; $5.03 ; $3.50 ;
:Larry R/Pamela M Cardinale 2200 Hwy 66 Ashland, OR 97520 2200 Hwy 66 39-1E-14BB . 300 ; $561.16 ; $390.53 ;
1-------------------------------------------------------------------------------------------------------------;------------l------------;
: TOTAL 501 AREA, 501 TRIP GENERATION ; $13,500.00 : $9,395.12 :
GRAND TOTALS = 3156,000.00 3112,655.21
TOTALS FOR UNDEVELOPED LAND TRIP GENERATION = ;
- - - - - - - - - --- ----------------------- - - - ---- -- - - -- -- -- -- _' - - - - - '
I ,
Tolman Creek Assessment Roll District 166
Page 4
----------------------------------------------------------------------------------------------------------------------------------------
t Rounded to the nearest $100 for area and $1 for trip generation for actual assessment to provide a contingency.
1111 Based (in priority) an county assessor records, building permit records, measurement from aerial photos.
111$1 Based on category and Institute of Transportation Engineers Trip generation, average daily generation.
(1) Motels based on number of units, service stations based on per station, residential based on per house,
parks per acre, Crowman Mill number of employees, Crowman log yard average number of trucks.
Crowman mill has 50 trucks per day winter and 75 trucks per day summer, average trips=
(2) See Tax Lot 2000, 14A-Total Truck Traffic for log yard @ Croman attributed to that lot
(3) State Highway Dept averages 50 vehicles per day = 100 trips per day
(4) Lininger averages 3000 trucks per year or 23 per day (5 day week)
(5) Crowman Mill land area not segregated. Land area based on three time the floor area a 7.107 acres
Correction to building area made on 2/13/92-Error in original calculations. Originally used 45,400 square feet,
now using 103,200 sq. ft,
r
,f
I
NOTICE OF PUBLIC HEARING TO HEAR OBJECTIONS
TO PROPOSED ASSESSMENTS TO BE CHARGED AGAINST LOTS WITHIN
THE TOLMAN CREEK SIGNAL ASSESSMENT DISTRICT No. 66.
Please take notice that the Ashland City Council will hold a public
hearing to consider written objections to the proposed assessments
for the assessment district described above. The proposed
I assessments, a description (by map and tax lot) of the property to
be assessed and the name of the property owner are attached to this
i notice.
1 �
s
r
i The public hearing will be held at
f
r' 7:00 p.m. , May 3, 1994
Council Chamber
1175 East Main Street
Ashland, Oregon 97520
The Ashland Municipal Code requires that any objections that are
filed must be in writing and must state the specific grounds for
the objection.
Objections must be received by:
5:00 p.m. , May 1, 1994,
and may be delivered or mailed to the:
City Administrator
20 East Main Street
Ashlarid, 'Oregon 97520
Please note that assessments may be modified by the City Council
and will be levied by the City Council after the hearing.
Following the levy, assessments will be charged against the
Property, and will be •immediately payable in full or installments
(if applicable) . Assessments of $100.00 or less will not be
eligible for time payments and• must be paid in full at time of
notification by the City of Ashland.
Nan Franklin, City Recorder
t
I
CITY OF ASHLAND
CITY � HALL
ASWAN ,OREGON 97520
telephone(code 503)192-3211
NOTICE OF TRANSMITTAL
TO Jill Turner, H`, Nan Franklin DATE 13 April 1994
PROJECT Tolman Creek Road Improvement
L.I.D.
JOB NO. 91-22
SUBJECT Notice of Public Hearing—
Affidavit of Notice
THE FOLLOWING ITEMS ARE BEING SENT TO YOU
1. One copy each Affidavit of Notice, and attachments, for the above referenced project.
ENCLOSED 'X
UNDER SEPARATE COVER
REMARKS
COPIES TO
Department of Public Works
Engineering Division
By: James H. Olson
Title: Assistant City Engineer
rolmaees.-oounn..fim .
CITY OF ASHLANDt$y` , ' CITY HALL
4� ASNLANI OREGON 97520
telephone(code 503)482-3211
Public Works Department — Engineering Division
AFFIDAVIT OF NOTICE
On 12 April 1994, the attached notice was mailed by the Ashland Engineering
Division to the addressees on the attached mailing list.
Project Name: Tolman Creek Road Improvement L.I.D. _
Project No.: 91-22
Description: Notict of Public Hearing; 8 May 1994, 1:00 p.m.
Total Number of Notices sent by First Class Mail: 38
Prepared By: rli� Date: Y
Notice Checked By: Date: f Z "
tmnC=.,;,-euiliog.cv
i
City of Ashland—Engineering Division
Document Recipients List for Project: Tolman Creek Road Improvement L.I.D.
Document Description: Assessment Nearing Notice
Distributed on 12 April 1994
Oregon Department of Transportation McDonalds Corp
2692 N Pacific Hwy AMF OHare Airport
Medford OR 97501 Chicago IL 60666
Chester Realty Corp MC Lininger & Sons Inc
9275 SW Peyton Ln P.O. Box 1145
Wilsonville Or 97070 Medford, OR 97501
James R Watson Donald L & Cynthia M Bennett
P.O. Box 610 344 East Main St
Seal Beach CA 90740 Ashland, OR 97520
Albertsons Inc Ray A & Estelle Richards
250 Parkcenter Blvd 2285 Hwy 66
Boise ID 83726 Ashland, OR 97520
Summit Investment Day Maryanna
375 Lithia Way 889 Oak Knoll Dr
Ashland, OR 97520 Ashland, OR 97520
Southern Oregon Goodwill YMCA
604 North Fir St 540 YMCA Way
Medford, OR 97501 Ashland, OR" 97520
Croman Corporation N 6540 Corporation
146 Mistletoe Rd P.O. Box 3389
Ashland, OR 97520 McCormack Station
Boston MA 02101 .
Independent Printing Co
P.O. Box 1192 Ashland Investment Group
Richmond CA 94802 1010 Racquet Club Dr
Auburn CA 95603
Independent Printing Co
640 Tolman Creek Rd Anita N. Parent, Trustee
Ashland, OR 97520 2506 Hwy 66
Ashland, OR 97520
City of Ashland
20 E Main St Brodeur & Brodeur Inc
Ashland, OR 97520 1801 Siskiyou Blvd
Ashland, OR 97520
City of Ashland—Ergi raring Division
Docomrnt Recipimta List for Projmt Tolman Crock{toed Improve L.I.D.
D«umeot Description: Aswss t Hearing Notice
Disuibmed on 12 April 1994
f
First Interstate Bank Alvin D Bounds Trust
1201 W 5th St 2366 Hwy 66
Los Angeles CA 90017 Ashland, OR 97520
Cecilia Rickert, Trustee FBO TOHA Investment Co
10216 SW Kickapoo Ct P.O. Box 7399
Tualatin OR 97062 Olympia WA 98507
Robert W & Lynn H Mayers Schwab Properties Ltd
P.O. Box 609 P.O. Box 667
Ashland, OR 97520 Prineville OR 97754
Roy & Andrea D Davis Barbara Allen
5522 W Griffin Rd 2262 Ashland St
Medford, OR 97501 Ashland, OR 97520
IGH General Partnership Southern Pacific Transportation Co
710 Jefferson One Market Plaza ;
Ashland, OR 97520 San Francisco CA 94105 ;
Cygnet General Corp Bertram F Rudolf Jr
740 Jefferson Ave P.O. Box 2302
Ashland, OR 97520 Carmel CA 93921
Ashland Racquet Club Larry R & Pamela M Cardinale
P.O. Box 423 2200 Hwy 66
Ashland, OR 97520 Ashland, OR 97520
ARO Partners
P.O. Box 4549
Carlsbad CA 92008
Ashland Commercial Bldg Co
P.O. Box 423
Ashland, OR 97520
Atlantic Richfield Co
P.O. Box 2485
PS&T Tax Dept SS1/04479-11
Los Angeles CA 90051
Anthony M Abbate, Trustee
4155 Los Alivos Rd
Merced CA 95340
NOTICE OF PUBLIC HEARING TO HEAR OBJECTIONS
TO PROPOSED ASSESSMENTS TO BE CHARGED AGAINST LOTS WZ "HIN
THE TOLMAN CREEK SIGNAL ASSESSMENT DISTRICT No. 66.
Please take notice that the Ashland City Council will hold a public
hearing to consider written objections to the proposed assessments
for the assessment district described above. The proposed
assessments, a description (by map and tax lot) of the property to
be assessed and the name of the property owner are attached to this
notice.
The public hearing will be held at:
7:00 p.m. , May 3, 1994
Council Chamber
1175 East Main Street
Ashland., Oregon 97520
The Ashland Municipal Code requires that any objections that are
filed must be in writing and must state the, specific grounds for
the objection.
Objections must be received by:
5:00 p.m. , May .1, 1994,
and may be delivered or mailed to the:
City Administrator
.20 East Main Street
Ashland, Oregon 97520
Please note that assessments may be modified by the City Council
and will be levied by the City Council after the hearing, will be
charged against the property, and will be immediately payable in
full or in installments (if applicable) following the levy.
Nan Franklin, City Recorder
(p:0rdIt
City of Ashland
Department of Public Works
Tolman Creek Signal LID Assessment Roll
Steven M. Hall, P.E.
Last Update: 21-Mar-94 21-Mar-94
------------------------------------ -----------------------------------------------------—----------------; - ---'
----- - - -- - -- --- -- - - - - -- - - - --- -- ------ -----------------
ADDITIONAL INFORMATION:
A detailed cost breakdown of the project costs is available during business hours at the office ;
1 the City of Ashland'Engineering Division, 17 1/2 North Main Street,'Ashland, Gregor, 97520. ;
1 ------------------------
-__-_-; .
;COMPUTE FINAL PROJECT COSTS ;
;
-------------------------- -- --°— ---- -----'
;Construction Cost $95,067.35 ;
;Consuiting Engineers Cost $3,377.20 ;
;Testing Laboratory Costs $728.14 ;
;City Engineering Costs $4,387.70 ;
;ODOT Costs.thru 12116193 $6,244.88 ;
;ODOT Estimated Final Costs $2,000.00 ;
;Interest Costs thru 5/13/94 $850.00
; SUBTOTAL $112,655.27 ;
;FHNA/ODOT Grant $56,284.58
NET ASSESSABLE COST $56,370.69 ;
------------------------------------------------ ------- ;-------; — -- -
PRELIMINARY ; FINAL I
ASSESSMENT ; ASSESSMENT ;
------------------------------------------------------ ------------------- ;---------—;-----------
'
;Percentage of Final Cost Less Grant to Estimated Cost Less,6rant= ; 69.59V
;Total Project Cost = 3156,000.00 3112,655.21 ;
:State Grant
;
Jotal Fixed Cost Participation = 3142,500.00 3103,260.16 ;
'Total Cost for 501 Trip Generation and 501 Area = ; $13,500.00 ; $9,395.12 ;
Project Cost per Unit$ = ;
(Assessment Cost per Unit$
-----------------------------------------------=------------ - ---------- -------- — ;----- -----;-----------;
i
I '
City of Ashland
Department-of Public Works
Tolman Creek Signal LID Assessment Roll
Steven M. Hall, P.E.
Last Update: 21-Mar-94 21-Mar-94
i------------------------------------------------------------------------------------------------------------- ------------l------------1
1 NAME ON TAX ASSESSOR ROLLS ADDRESS CITY, STATE, ZIP CODE. SITUS MAP $ TAX PRELIMINARY ! FINAL ' 1
' LOT : ASSESSMENT 1 ASSESSMENT
,
r----------------------------------------------------------------------------------------------------------'------------
'------------
'
:FIXED AMOUNT PARTICIPATION ;
l----------------------------------------------------------------------------------------------------- ------------ ------------
!State of Oregon Brant ! (75,000.00 : (56,284.58 1
:City of Ashland SDC's ! $14,000.00 ! •59,743.08
!Oregon Highway Dept 2692 N Pacific Hwy Medford, OR 97501 706 Tolman Cr Rd 39-1E-14BD 100 $3,000.00 ! .$2,087.60
:Chester Realty Corp 9275 S.W. Peyton Ln Wilsonville, OR 97070' 2341 Hwy 66 39-IE-IIC 300 1 $20,000.00 1 $4,765.55 :
!Jaaes R. Watson P.O. Box 610 Seal Beach, CA 90740 2312 Hwy 66 39-1E-11C 301 ! : $1,331.07 :
!Albertson's Inc. 250 Parkcenter Blvd Boise, ID 83726 2305 Hwy_66 39-IE-IIC 600 1 $6,556.74 !
:Jaaes R. Watson P.O. Dox 610 Seal Beach, CA 90740 2305 Hwy 66 39-iE-11C 601 1 $1,265.34
:Summit Investment 375 Lithia Way Ashland, OR 97520 2262 Hwy 66 39-1E-148 700.: $12,000.00 ! $8,351.21
:Summit Investment 375 Lithia Way Ashland, OR 97520 2270 Hwy 66
:Summit Investment 375 Lithia Way Ashland, OR 97520 2290 Hwy 66 39-1E-14B 702 !' 1
l Sunni t Investment 375 Lithia Way Ashland, OR 97520 Hwy 66 39-1E-14B 704 ! :
:Summit Investment 375 Lithia Way Ashland, OP. 97520 2220 Hwy 66 39-1E-148 705 1
:Summit Investment :i5 Lithia Way Ashland, OR 97520 2280 Hwy 66 39-1E-14D 706 ! ;
:Southern, Oregon Goodwill 604 North Fir St. Medford, OR 97501 639 Tolman Cr Rd 39-1E-14B 707
:Croman Corporation 146 Mistletoe Rd Ashland, OR 9751_0 Clover Lane 39-IE-14A 2000 1 $4,500.00 $3,131.71 1
:Croean Corporation 146 Mistletoe Rd Ashland, OR 97520 Clover Lane 39-iE-144 2200 : !
:Croaan Corporation 146 Mistletoe Rd Ashland, OR 97520 Clover Lane 39 !E-14A 2303
:Crosan Corporation. 146 Mistletoe Rd Ashland, DR 97520 Crowson Rd 39-IE-14D 800 1 ;
lCroman Corporation 146 Mistletoe Rd Ashland, OR 97520 Hwy 99 South 39-IE-14D 1000 ! !
:Croman Corporation 146 Mistletoe Rd Ashland, OR 97520 Hwy 99 South 39-IE-14D 10000 ! ! ;
lCroman Corporation 146 Mistletoe Rd Ashland, OR 97520 146 Mistletoe Rd 19-IE-14D 1100 :
:Croaan Corporation 146 Mistletoe Rd Ashland, OR 97520 Siskiyou Blvd 39=IE-14D 1200 ! ! 1
:Cruman Corporation 146 Mistletoe Rd. Ashland, OR 97520 Siskiyou Blvd 39-IE-14D 1300 1 ;
lCroman Corporation 146 Mistletoe Rd Ashland, OR 97520 Mistletoe Rd 39-lE-14D 1301
lCroman Corporation 146 Mistletoe Rd Ashland, OR 97520 275 Mistletoe Rd 39-1E-140 1600 1 !
:Croean Corporation 146 Mistletoe Rd Ashland, OR 97520 265 Mistletoe Rd 39-IE-14D 1700
:Croaan Corporation 146 Mistletoe Rd Ashland, OR 97520 255 Mistletoe Rd 37-IE-14D 1806
lCroman Corporation 146 Mistletoe Rd Ashland, OR 97520 185 Mistletoe Rd 39-IE-14D 1900 !
:J C/Nancy F Kaylor/IPCO P.O. Box 1192 Richmond, CA 94602 Washington St 39-IE-14A 2600 $5,500.00 ! $3,827.64 1
!Independent Printing Cc P.O. Box 1192 Richmond, CA 94802 2316 Hwy 66 39-IE-14B 300 1 I l
!Independent Printing Cc P.O. Box 1192 Richmond, CA 94802 Tolman Cr Rd 39-1E-14B 400 1
:Independent Printing Cc P.O. Box 1192 Richmond, CA 94802 640 Tolman Cr Rd 39-fE-14B 401(N:
!Independent Printing Cc P.O. Box 1192 Richmond, CA 94802 644-656 Tolman Cr 39-1E-148 4011S: :
:Independent Printing Cc P.O. Box 1192 Richmond, CA 94802 600 Tolman Cr Rd 39-IE-14B *402 1 :
:City of Ashland 20 East Main St Ashland, OR 97520 315 Tolman Cr Rd 39-1E-IIC 1101 1 $3,000.00 1 $2,087.80 1
!McDonald's Corp AMF O'Hare Airport Chicago, .IL 60666 2235 Hwy 66 39-IE-IIC 1002 : $3,500.00 : $2,435.77 1
KC. Lininger/Sons Inc P.O. Box 1145 Medford, OR 91501 Mistletoe Road 39-1E-14A 2101 1 $2,000.00 : $1,391.87
IM.C. Lininger/Sons Inc P.O. got 1145 Medford, OR 97501 Mistletoe Road 39-IE-14A 2302 : :
-- ----- ---- ----------- ---------' -------
1 TOTAL FIXED AMOUNT PARTICIPATION = :$142,500.00 :$103,260.16 I
- ------------ -=-- =-- -- --- — -— - —
------------------------------------------ --
i
City of Ashland
Department of Public Works
Tolman Creek Signal LID Assessment Roll
Steven M. Nall, P.E.
Last Update: 21-Mar-94 21-Mar-94
--------------------------------------------------------------------------------
;REMAINDER OF PARTICIPANTS BASED ON 501 AREA AND 501 TRIP GENERATION :PRELIMINAR'Y ; FINAL
ASSESSMENT ; ASSESSMENT 1
------------------------------------------------------------------------------------------------------------
AMOUNT DISTRIBUTED ON 501 AREA, 501 TRIP GENERATION = ; $13,500.00 $9,395.12
----------------------------- ------------------------------------------
;Donald L/Cynthia M Bennett 344 East Main St Ashland, OR 97520 2325 Hwy bb 39 IE-11C 500'. $$9.88 ; 562.55
;Ray A/Estelle Richards 2285 Hwy 66 Ashland, OR 91520 2285 Hwy 66 39-IE-IIC 900 $469.90 ; 5321.02
2265 Hwy 66 $16.70 ; $11.62
;Day laryanna 884 Oak Knoll Dr Ashland, OR 97520 2255 Hwy 66 39-1E-IIC 1000 ; $107.6B ; $74.94
;YMCA 540 YMCA Way Ashland, OR 97520 ;
'.' IN 6540 Corporation P.O. Box 3389 Boston, MA 02101 2245 Hwy 66 39-IE-11C 1001 ; (184.55 ; $128.43';
McCormack Station
;Ashland Investment Group . 1010 Racquet Club Or Auburn, CA 95603 245 Tolman Cr Rd 39-IE-IIE 1200 $616.61 $429.12 ;
;Arita N. Parent, Trustee 2506 Hwy 66 Ashland, OR 97520 2215 Hwy b6 39-IE-IIC 2700 ; . $472.50 ; 5328.83
;Anita N. Parent, Trustee 2506 Hwy 66 Ashland, OR 97520 2205 Hwy 66 39-tE 11C 2101 ; $172.96 ; $120.37
;Bro'eur/BrodHr Tnc 1801 Siskiycu Blvd Ashland, OR 97520 2359 Hwy 66 39-IE-IID 1201 I .$649.66 $452.12
;First interstate Bank 1201 W. 5t1b St Los Angeles, CA 90017 2371 Hwy 66 39-IE-IID 1202 ; $866.52 ; $603.04
;Cecilia Rickert, Trustee FB010216 SW Kickapoo Ct Tualatin, OR 97062 2365 Hwy 66 39-IE-IID 1203 $517.59 ; $401.97
;Robert W/Lynn H Mayers P.O. Box 604 Ashland, OR 97520• 693 Washington St 39-IE-14A 1103 $218.69 ; $193.95
;Roy/Andrea D Davis 5522 W Griffin Rd Medford, OR 97501 726 Jefferson Av 39-1E-14A 1105 1 5327.15 1 $227.68 ;
'.IGH General Paruership 710 Jefferson Ashland, OR 97520 1712 Jefferson 39-1E-14A 1106 ; $303.49 ; $211.21
;Cygnet General Corp 740 Jefferson Ave Ashland, OR 97520 740 Jefferson Ave 39-IE-14A 1107 1 $444.40 ; $309.27
;Ashland Racquet Club P.D. Box 423 Ashland, OR 97520 737 Jefferson Av 39-IE-14A 1108 $740.72 ; $515.50
:ARD Partners P.O. Box 4549 Carlsbad, CA 92008 645 Washington St 39-1E-14A 1109 ; $1,369.55 $953.11
;Ashland Commercial Bldg Co P.D. Bar 423 Ashland, OR 97520 683-706 Washington39-lE-14A 1110 ; $321.25 ; $223.57
;Atian"c Richfield Co P.O. Box 24$5 Los Angeles, CA 90051 Hwy 65 39-1E-14A 2101 ; $70.44 ; $49.02
PS&T Tax Dept SS404479-11
;Anthony M Abbate, Trustee 4155 Los Alivos Rd Merced, CA 9240 Hwy 66 39-IE-14A 2800 ; $274.72 ; $191.19
;Atlantic Richfield Co P.O. Box 2485 Los Angeles, CA 90051 2390 Hwy 66 39-IE-14A 2801 ; $822.14 $572.16
PS&T Tax Dept SS$04479-1I
;Anthony M Abbate, Trustee 4155 Los Alivos Rd :Merted, .CA 95340 Washington St 39-1E-14A 2900 1 $257.81 $179.46 ;
;Anthony M Abbate, Trustee 4155 Los Alivos Rd Merced, CA 95340 Clover Lane 39-1E-14A 3000 1 $423.91
$245.01
;Alvin D Bounds Trust 2366 Hwy 66 Ashland, OR 97520 2366 Hwy 66 39-1E-14A 3001 $917.35 ; $639.41
;TOHA Investment Co P.O. Box 7399 Olympia, WA 96507 2350 Hwy 66, 39-1E-14A 3100 $1,070.92 $745.29
;Schwab Properties Ltd P.O. Box 667 Prineville, OR 97754 _ Hwy 66 39-1E-14B 100 1 $210.$2 $146.72
;Schwab Properties Ltd P.O. Box 667 Prineville, OR 91754 Hwy 66 39-IE-14B 101 5106.92 ; $74.41 ;
;Schwab Properties Ltd P.D. Box 667 Prineville, OR 97754 Hwy 66 39-1E-14B 200 ; $118.75 1 $82.64
;Schwab Properties Ltd P.O. Box 667 Frineville, OR 97754 2308 Hwy 66 39-1E-148 500 I $398.90 1 $277.61
;Barbara Allen 2262 Ssland St Ashland, Oregon 2262 Hwy 66 39-1E-14B 703 $133.03 ; $42.58
;Southern Pacific Transp Co One Market Plaza San Francisco, CA 94105 Hwy 66 39-IE-14BB 100 ; $,118.24 ; $82.29
;Bertram F Rudolf, Jr PO Box 2302 Carmel, CA 93921 Hwy 66 39-IE-14BB 200 1 $5.03 ; $3.50
;Larry R/Pamela M Cardinale 2200 Hwy 66 Ashland, OR 97520 2200 Hwy 66 39-1E-14BB 300 1 $561.16 ; $390.53
1------------------------------____----------------------------
TOTAL 501 AREA, 501 TRIP GENERATION = ; $13,500.00 1 $9,395.12.:
GRAND TOTALS = 15156,000.00 ;5112,655,27
1 TOTALS FOR UNDEVELOPED LAND TRIP GENERATION =
--- --- --- - - - --- - - -----_------------------ - ---- - - =--- ------- ------ -- - ---- ' - ----
f
ASHLAND FIRE DEPARTMENT
MEMORANDUM
April 19, 1994
TO Mayor Cathy Golden and City Council
FROM Keith E. Woodley, Exercise Controller
SUBJECT Community Emergency Management Exercise Report
On April 13, 1994, the community of Ashland experienced a simulated earthquake
event measuring 7.0 on the Richter Scale. This full-scale emergency preparedness exercise
was the first of its type, as it attempted to consolidate the emergency response plans of the
City of Ashland, Ashland Community Hospital, Ashland Parks and Recreation, Southern
Oregon State College and the Ashland School District under a common emergency
management framework. The exercise was an overwhelming success, and served to identify
existing and potential areas of weakness in our emergency operations. A general discussion
of our conclusions follows and is arranged by area of activity.
EOC Policy Group
. The Policy Group completed all of their assigned tasks. However, information flow
and status reports were scarce and sketchy between the EOC and the Policy Group. This
situation can be resolved through allowing Policy Group access to the EOC and the Situation
Unit Leader. Also, the Policy Group was available for additional assignments within the
EOC, and could have been utilized when not in session. The role of the Policy Group will
receive additional study as the City Emergency Management Plan is rewritten.
Incident Command'Staff
Incident Commander: There has been much discussion regarding the issue of the
assignment of an Incident Commander for city-wide emergencies. The Emergency
Management Plan places this responsibility on the Department Head with lead responsibility
for the type of emergency occurring. However, it has been suggested that it might be more
effective to train two or three city employees in this area and use them consistently for all
events. This issue will require more attention in the rewrite of the plan.
Public Information Officer: The PIO function worked very well in conjunction with
the media requests for information. The PIO needs to interact more with the Policy Group to
keep them current on developing media issues.
Community Emergency Management Exercise Report
April 19, 1993 Page Two
Liaison Officer: The Liaison Officer function needs to be better integrated into the
role of coordinating activities at the management level between the EOC and participating
public agencies in the city. The agency representatives from SOSC, ASD and ACH became
part of the Liaison Officer's personal staff, rather than individual agency heads representing
their respective agencies. This development distracted their attention from their primary role
in the EOC.
Operations, Planning, Logistics, & Finance Sections
All major sections performed very well, given the fact that it was the first time they
had all worked together under simulated disaster conditions. Through the evaluation process,
the following observations were made:
1. We need to confirm which city employees.will be assigned functions within the EOC and
provide them with additional training on their respective roles.
2. The physical layout of the EOC must be restructured to spread out sections, giving
more space to each function and reducing noise.
3. A noise-free briefing room area outside of the EOC is required for routine section
briefings.
4. Communication systems, other than telephone, need to be integrated into the
operation. HAM radio networks should be explored to help augment EOC and field
communication needs.
5. Volunteer workers need to receive additional training on the city emergency
operations plan to be better utilized and integrated into the system.
6. Electric Utility chain-of-command needs to be realigned under the Operations Section
as a branch function, rather than processing requests through Public Works Branch.
7. Development of the Welfare Unit within the Logistics Section, is required to collect
information on the status of city staff families.
Field Operations
Field workers achieved.all of the stated objectives for the field portion of the
exercise. The evaluation process resulted in the following suggestions:
1. Fire Department Mass Casualty Incident protocols require additional review.
Community Emergency Management Exercise Report
April 19, 1993 Page Three
2. The function of the Medical Branch requires review to be better integrated into the
Incident Management System.
3. The flow of communications and information transmission between the EOC and field
positions needs to be strengthened.
4. Emphasis needs to be placed on-reducing radio traffic demands on Dispatch and
exercising greater autonomy in the field.
Summary
The performance of all of the participating agencies was exemplary, when viewed in
the context of a first time experience. However, it is crucial to the continued preparedness of
the city that we continue the effort that we have all begun. Specifically, the areas of
personnel training, communications systems and physical facilities will require further
development to strengthen the city emergency management plan. The Committee is
committed to meeting quarterly to coordinate emergency preparedness activities among the
participating public agencies in Ashland. In that regard,. the Earthquake '94 Planning
Committee makes the following suggestions to the City Council:
1. That the City consider adopting a schedule of regular training activities designed to
improve community-wide emergency preparedness, consisting of "tabletop" training exercises
as needed to evaluate various components of the emergency management plan, and including
a functional training exercise annually and a full-scale exercise.every three years.
2. That the City identify key management personnel within the EOC operation and provide
specialized training within their area of responsibility to strengthen the overall capability of
the system.
3. That the issues of communications, facilities, staffing, procedures and operations be re-
visited through a rewrite of the City Emergency Management Plan.
� Pmarttn � nm
GREGO,�
April 28, 1994
D- Honorable Mayor and City Council
ram: Brian L. Almquist, City Adminis or
p451IC]jPtf: Police Service Fees r
It has been three years since these fees were last adjusted. The Cost of Service Analysis,
completed last December, reviewed each of these fees and recommended adjustment to some,
while leaving others unchanged. The following is a comparison of the existing fees and the
recommended changes:
Fee Title Present Proposed
Copies of Reports $5.00 first page/ $.10/page,
$.10 add'l. $10.00 min.
Passport/Clearance letters $10.00/report $15.00 deport
Fingerprint cards $10.00/first card, No change
$5.00 add'1.
Photographs $10.00 No change
Audio tapes No fee $15.00.
NSF check investigation (over $100 only) No fee $25.00
VCR tape return investigation No fee $25.00
Solicitor/Peddler license investigation fee $25.00 No change
Merchant Police license investigation fee $50.00 . No change
Pawnbroker/Second Hand license investigation fee $50.00 No change
Special event/Parade Permit processing No fee $10.00
Liquor license application No changes No changes
Police Officer (per hour) 1.5 x salary $45.00/hour
Reserve Police Officer $5.00/hour $15.00/hour
Attachment - 1
Resolution No. 94-
A resolution of the City of Ashland setting Police Special
Service Fees and other related fees pursuant to the Ashland
Municipal Code and repealing Resolution no. 91-07. .
The City of Ashland resolves as follows:
SECTION 1. Pursuant to Section 2.48.010 of the Ashland Municipal Code, special service
fees for the Police Department are as follows:
A. Copies of written internal department policies or procedures not
exempted by ORS 192.420 et seq.; copies of ORS; or copies of the
Municipal Code. $.10 per page with'a minimum fee of $10.00.
B. Passport/visa clearance letters and copies of police reports not
exempted by ORS 192.420 et seq. $15.00 per report.
C. Fingerprint cards for civilians or civilian organizations. $10.00 per first
• card rolled, plus $5.00 for each additional card.
D. Photographs. $10.00 for each department photograph.
E. Audio tapes. $15.00 for each tape.
F. NSF check investigation fee. $25.00.
G. VCR Tape Return Investigation. $25.00.
H. Solicitor or Peddler license investigation fee. $25.00, plus fingerprint
and photo fees.
I. Merchant Police license investigation fee. $50.00, plus fingerprint and
photo fees.
J. Pawnbroker and Second Hand Dealer license investigation fee. $25.00,
plus fingerprint and photo fees.
K. Special Event or Parade Permit processing fee. $10.00.
SECTION 2. Pursuant to Section 6.32.040 of the Ashland Municipal Code, liquor license
investigation fees for the Police Department are as follows:
A. Original Application. $25.00 for travellers' accommodations, and
$100.00 for all others.
B. Change of dwnership, location or privilege. $25.00 for travellers'
accommodations, and $75.00 for all others.
C. Renewals. $10.00 for travellers' accommodations and $35.00 for all
others.
D. Temporary licenses. $10.00 and may be approved by the Chief of
Police without City Council review.
SECTION 3. Pursuant to Section 4.32.230 of the Ashland Municipal Code, the hourly fees
for police personnel are as follows:
A. Police Officer: $45.00
B. Reserve Police Officer: $15.00
SECTION 4. Classification of the Fee. The fees specified in this resolution are classified as
not subject to the limits of Section llb of Article XI of the Oregon Constitution (Ballot
Measure No. 5).
SECTION 5. The fees specified in this resolution shall be increased to account for inflation
on April 1 of each year based on the Consumer Price Index-All Urban Consumer Portland
Index (CPU-U) December to December.
SECTION 6. Resolution No. 91-07 is repealed.
This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090
duly PASSED and ADOPTED this _ day of 1994.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this _ day.of 1994.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attomey
(r:Doeumcnta�PolPaa.Rw) -
RESOLUTION NO. 94-
A RESOLUTION ESTABLISHING A FILING FEE FOR STREET AND
ALLEY VACATIONS.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The filing fee for the vacation of streets or alleys
pursuant to O.R.S. 271. 010 et seq, shall be $500. 00, effective
April 20, 1994 .
SECTION 2 . Three copies of this resolution shall be maintained
in the office of the City Recorder.
SECTION 3. Classification of the fee. The fee specified in
Section 1 of this resolution is classified as not subject to the
limits of Section llb of Article XI of the Oregon Constitution
(Ballot Measure 5) .
This resolution was read by title only in accordance with Ashland
Municipal Code §2.04 . 090 duly PASSED and ADOPTED this day of
1994.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of 1994.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
(rdocwueotl+lraly.vac) =
A- uF AsAp
>emaran �xm
CCC �
'•, I*EGO,, April 26, 1994
T Q: Brian Almquist, City Administrator al ,
ram: Steven Hall, Public Works Director � •�' �"•
�ltUjQtf: Rogue Basin Watershed Steering Committee/Bear Creek Watershed Council
ACTION REQUESTED
City Council adopt attached Resolution accepting the Rogue Basin Watershed Steering committee
structure and the Bear Creek Watershed Council bylaws and committee structure.
BACKGROUND
ROGUE BASIN WATERSHED STEERING COMMITTEE
House Bill 2215 set the framework for the protection of watersheds in the State of Oregon. In addition,
funding was set aside for projects. The South Coast was selected as one of the two watersheds in
Oregon to receive state funds.
The 2050 Committee has been operating for over 3 years with Jackson and.Josephine Counties and the
cities of each county. Throughout our work on water quality and quantity,we have invited Curry and
Klamath Counties to be active participants.
Irrt*the Jackson, Josephine and Curry Counly Comn1 M started to form a committee m amsee
the projects and funding of projects. This caused a rift between several cities (Ashland, Medford and
Grants Pass) and the counties.
Through a series of meetings sponsored by the Rogue Valley Council of Governments (RVCOG), a
consensus on the structure of the committee was reached at a meeting in Grants Pass on April 8th. April
25th in Grants Pass,the committee structure was approved by the partiapat rig agencies and ncfMuals
who comprise the."Steering Committee".
Rob Wirtvop has been actively involved in the process as Ashland's representative and as the President
of the RVCOG Board.
BEAR CREEK WATERSHED COUNCIL
The attached Bylaws and Organization chart has been approved by the 2050 Committee.
I have served on a technical advisory committee with Ed Olson, Chair of the 2050 Committee and
Manager of the Medford Water Commission; Jim Hill, Medford Wastewater Reclamation Administrator;
and Marc Prevost, RVCOG Water Quality Coordinator.
RECOMMENDATION
Staff recommends approval of the attached resolution accepting the organization chart for the Rogue
Basin Watershed Committee and the bylaws and organization chart for the Bear Creek Watershed
i-:
Council.
cc: Ed Olson, 2050 Committee Chairman
Marc Prevost, RVCOG Water Quality Coordinator
Jim Hill, Medford Wastewater Reclamation Administrator
Enc: Resolution w/Attachments
i
RESOLUTION NO. 94-
A RESOLUTION ACCEPTING THE ORGANIZATION CHART OF THE ROGUE BASIN
WATERSHED STEERING COMMITTEE AND BEAR CREEK WATERSHED COUNCIL AND
THE BYLAWS OF THE BEAR CREEK WATERSHED COUNCIL AND AUTHORIZING CITY
PARTICIPATION.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. A formal organization is needed in Jackson, Josephine and Curry Counties in conformance
with House Bill 2215 passed by the 1993 Legislature.. The primary focus of the Steering Committee is to
oversee and coordinate watershed health issues in the Rogue Basin and to coordinate projects submitted
to the Strategic Water Management Group (SWMG) of the State of Oregon.
SECTION 2. A formal organization is needed in Jackson County to provide input to the Rogue Basin
Watershed Steering Committee as indicated on the organization chart of the Rogue Basin Watershed
Steering Committee.
SECTION 3. The purpose of.the committees is to coordinate city, county, irrigation district and private
interests involving the Rogue Basin and Bear Creek.
SECTION 4. Endorsement of the two committees will strengthen the shared interests of the Jackson,
Josephine and Curry County participants in working towards the preservation of the Rogue River and its
tributaries.
SECTION 5. The City Council of the City of Ashland approves the formation of the.Rogue Basin
Watershed Steering Committee and the Bear Creek Watershed Council in accordance with attached
Exhibits "A", "B" and "C.
SECTION 6. The City Council will appoint one Council member to serve on the Rogue Basin Watershed
Steering Committee.
SECTION 7. The City Council appoints the City of Ashland Public Works Director, or designee, to serve
as a technical advisor to the Council member and as the City representative to the Bear Creek Watershed
Council.
This Resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED
and ADOPTED this 3rd day of May, 1994.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this _ day of May, 1994.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
(c1water\h20hea1t.ma)
EXHIBIT "A
4)f� STATE
L.— 04 and I or
U
other funding source
Ratify Ratify
COUNTIES CITIES
(Jackson,Josephine,Curry) (Within three counties)
g
Consensus Document.
` (Submit to State
within 30 days)
Regional STEERING COMMITTEE
Consensus
(finalization Rogue Basin Watershed Council
of regional (Six Commissioners,Six City
perspective Representatives(1),and Seven
No Veto) Sub-basin Representatives)
Lower Rogue Illinois Middle Rogue Applegate
(Lower Illinois) Watershed (Josephine Co. (Applegate
Watershed Council Water Resources Partnership
Council (2) (NSWCD) (2) Committee)
Project
Work
and
Priorit¢ation Bear Creek Little Butte Upper Rogue
Watershed Creek Watershed
Council Watershed Council Council
WATERSHED COUNCILS
NOTES:
(t)Ashland,Medford,Grants Pass,Gold Beach and two other cities selected on a rotating bt°is.
(currently Talent and Butte Falls.)
(2) The two watersheds will be distinguished by county lines.
I
EXHIBIT "B"
BEAR CREEK WATERSHED COUNCIL
4RRQft08RD}BYLAWS
(page 1 of 2)
Purpose
The Bear Creek Watershed Council was formed as part of the State's model watershed
program identified in HB 2215. It was formed to help address watershed management
issues and to provide a framework for the coordination and cooperation among key
interests in the development and implementation of a watershed action program.
Mission
To help foster, develop and coordinate a basin-wide approach to resource planning
and management so as to protect, enhance and restore the natural resources of Bear
Creek and the Rogue River Basin for beneficial economic, environmental and social
uses.
Relationship to Decision-Making Bodies and Community Interest
The. Bear Creek Watershed Council is an advisory body to established decision-
making bodies and community interest. As such, the council makes recommendations
concerning the protection, restoration and enhancement of the quality of the Bear
Creek Watershed.
The Council has no statutory authority nor does it relieve or subjugate any statutory
authority of any agency. The agencies, organizations and interests represented on the
council are not obligated to adopt or carry out the recommendations of the council, but
will give due consideration to the recommendations and take actions they consider
appropriate. These agencies, organizations and interests should report back to the
council on any action taken in response to the council recommendations.
The council welcomes and will respond to requests for advice affecting the watershed
that are proposed by local, state or federal agencies, organizations, or interests.
Council members will keep their respective agencies, organizations and interests
informed about the work of the council and will bring their concerns to the.council.
Goals and Objectives
Improve communication among affected private individuals, interested citizens, and
representatives of local, state and federal agencies;
Establish a framework for coordination, cooperation and citizen involvement;
Provide a forum for resolving problems and conflicts related to the council's mission
when parties to problems or conflicts agree to refer the matter to the council;
Develop an integrated, comprehensive watershed management program, which
includes an action plan, to achieve and maintain watershed health;
BEAR CREEK WATERSHED COUNCIL
BYLAWS -
(page 2 of 2)
Organization
Due to the large geographic area and the huge diverse interest groups within the
Rogue River watershed, individual watershed councils were formed around its seven
(7) subbasins. The Bear Creek Watershed Council is one of the seven watershed
councils, and represents the Bear Creek subbasin. Exhibit A, attached, is an
organizational chart which shows the relationship of .the'Bear Creek Council to the
other watershed councils of the Rogue River. Coordination and consensus between
the individual watershed councils will be done through a Rogue Basin Watershed
Steering Committee.
The Bear Creek Watershed Council itself shall be comprised of an executive committee
and five standing committees. The council's membership shall consist of local citizens,
local officials and a representative cross-section: of industry, special . interests and
citizens at large. Exhibit B, attached is a organizational chart showing the makeup of
the executive committee and standing committees. The exact size and make up of the
standing committees and council shall be open. Any person or interest group is
encouraged to participate in any of the-standing committees or at the general council
meetings.
The Bear Creek Watershed Council Executive Committee shall be appointed by local
governments and approved by SWMG. The basic nature of the council membership
shall be approved by the governmental bodies that comprise the subbasin.
The council shall initially utilize the Rogue Valley Council of Government for staffing
and project management and coordination. A long-term solution to staffing shall be one
of the initial tasks of the council:
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RESOLUTION NO. 94-
A RESOLUTION CHANGING THE NAME OF MADRONA PLACE TO
TERRACE STREET WITHIN THE CITY LIMITS OF THE CITY OF
ASHLAND.
RECITAL:
While Madrona Place still officially exists, it is more commonly
referred to. as Terrace Street. With the vacation of the
northerly 252 feet of Terrace Street (from Glenview Drive south) ,
Madrona Place became the logical outlet for Terrace Street and a
more usable connection to Glenview Drive. Additionally, the
City's street index maps and the street signs in place show the
street as Terrace Street, and the two houses that are addressed
off the street also show Terrace Street rather than Madrona
Place.
THE CITY OF ASHLAND THEREFOR RESOLVES:
SECTION 1. That Madrona Place be officially changed to Terrace
Street from Glenview Drive through to the existing Terrace
Street, as shown on the attached Exhibit A, and within the city
limits of the City of Ashland.
SECTION 2. The city recorder is directed to forward copies of
this resolution to the Jackson County assessor, the county
surveyor, and the county director of planning.
This resolution was read by title only in accordance with Ashland
Municipal Code S 2 . 04. 090 duly PASSED and ADOPTED this day
of , 1994 .
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of 1994.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul N lte, City Attorney
PAGE 1-RESOLUTION CHANGING STREET NAME(p:da4\w mm)
rt
/ GL ENVIE: �"e — R . ' ( FORMERLY yPARN ST )
7 1993
i loo PROPOSED NAME CHANGE
MAORONA ADRONA PL. TO TERRACE
200 ,' 400
X
z
a m
\ ' rr7 _ s 500 I °
0.
S da•.
0 600 i n
\ 300 ��.
rt ,e
N
V.580 700 800
.I
l I 1000 '-, I 900
301
I; (P-58531 I:
(P-5051 ) 3: i
C 1100 . �_ ._..SUA+�1�:
all 1500` °., ,1', STRE
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aG 2200
1200 01, 1 _ .
m \ ( P-45541 I • a
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P-5628 )
J a
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9y 1600
Al 1700
RESOLUTION NO.
A RESOLUTION LEVYING SPECIAL BENEFIT ASSESSMENTS IN THE
AMOUNT OF $197,195 FOR ASSESSMENTS FOR A PUBLIC PARK IN THE
RAILROAD PARK LOCAL ASSESSMENT DISTRICT FORMED BY ORDINANCE
2963, TO BE INCLUDED IN ASSESSMENT DISTRICT NO. 66.
RECITAL: The City'of Ashland has acquired property now dedicated for a public park
known as the Railroad District Park. The total assessment for this park is $197,195.
Special benefit assessments should now be levied against property benefitted to
defray the expenses.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The amount of the assessment to be charged against each lot within the
local improvement district according to the special and peculiar benefits accruing to
each lot for the Railroad Park Local Assessment District formed by Ordinance 2963,
assessment district No. 66 is as follows:
Name & Address Description Assessment
City of Ashland Lot 10, Railroad $197,195.00
20 E. Main Street Park Subdivision
Ashland, OR 97520
SECTION 2. Any owner of property assessed for $100.00 or more may request the
payment be extended in the manner and under the provisions of the Bancroft Bonding
Act, if the request is made within thirty days after notice of the assessment is received.
SECTION 3. All assessments using the Bancroft Bonding Act are required to pay in
20 semi-annual installments together with interest. Interest charged will be the actual
bond sale rate plus 1 1/2 percent, with a maximum of 9.5 percent.
The foregoing resolution was READ BY TITLE ONLY and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on May 3, 1994.
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of 1994.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
of AsAf
25 February 1994
Brian Almquist, Steve Hall, Paul Nolte
ru James H. Olson, Assistant City Engineer
Su'Y_m:jert. Transfer of Land from Jackson County to City of Ashland
Attached is a bargain and sale deed whereby Jackson County will convey to the City
of Ashland the following parcels of land:
TRACT I
39-lE-04CA, tax lot 101
39-lE-04DB, tax lot 400
TRACT II
39-lE-04AC, tax lot 402
TRACT III
39-1E-04BB, tax lot 101
39-lE-04BB, tax lot 102
The five tax lots comprise 9.05 acres of land along Ashland Creek and Bear Creek.
The property is offered with two (2) conditions as follows:
1. Jackson County reserves the right to construct a bike and pedestrian trail
across tae lot 102. This is located just north of the waste water treatment
plant and includes the bed of Ashland Creek. The 20 feet wide access strip
located to the north of lot 102 is already under city ownership and is excluded
from this conveyance.
2. The land granted to the city is to be used for public park and recreation ,
purposes or as open space. If it is not so used, there is a stipulation that states
that the land will revert back to the county. This clause should not be a
problem with the possible exception of lot 102. With the close proximity of
the treatment plant and the outlet works, slightly more freedom of use would
have bee preferable.
The attached maps show the locations of the parcels. Although some of the
descriptions of the parcels are not will done, the intent seems to be clear.
7NO:n�jaekcau.mw
EPARTMNT OF PUBUC
JACKSON COUNTY, OREGON JOSEPH L.E STRAHL,DIRECTOR WORKS 8, PARKS
200 ANTELOPE ROAD WHITE CITY,OREGON 97503 (503)8253122 or(503)776-7268
FAX:(503)826-1655
February 17, 1994
---------------------
Brian Almquist, Administrator
City of Ashland
City Hall
Ashland, OR 97520
RE: Transfer of land from Jackson County to City of Ashland
Dear Brian:
A draft bargain and sale deed to transfer three parcels of
land from Jackson County to Ashland is enclosed for your review and
comment. The City assisted in the acquisition of all three
properties and Federal Land & Water Conservation Funds were used in
the purchases.
Construction of the Greenway trail connection into Ashland
. will cross lot 39S1E4BB Ta- Lot 102 but I'm not just sure where.
The final decision for the trail location will be determined when
the engineers begin assembling the bid package (hopefully in 1995) .
If the reservation for this trail on page 3 is too vague, let me
know.
Please drop me a note with your feedback or give me a call
(776-7268) if the deed looks all right. After I hear from you I
will send the deed to the County Administrator for processing.
Sincer 1
Kare S. Smith
Spec c
pec al Projects Manager
sw
enclosures
cc: Joseph L. Strahl
Dale Petrasek
Paul Korbulic
BEAR CREEK GREE"AV / ENGW£ERWQ / ELEETMANAGOCEM MOTOR POOL PARKS ROAD VEGETATION MANAGEMENT
77&72W 82"122 82"I� "&7339 77&700 7 8254122 828 122
BARGAIN AND SALE DEED
Subject to the restrictions listed below, JACKSON COUNTY, a
political subdivision ofthe State of Oregon, conveys to the CITY
OF ASHLAND, an Oregon municipal corporation, all that real
property situated in Jackson County, Oregon, described as:
TRACT I (39S lE 4CA, TAX LOT 101; 39S lE 4DB, TAX LOT 400) :
A parcel of land located in the Southeast quarter of Section 4, Township 39
South, Range 1 East, Willamette Meridian, Jackson County, Oregon, more parti-
cularly described as follows:
Commencing at a point from which the Southwest corner of Donation Land Claim
No. 41, Township 39 South, Range 1 East, Willamette Meridian, Jackson County,
Oregon, bears South, 375.01 feet, and West, 788.65 feet; thence East, 789.99
feet; thence South 84° 06' East, 319.65 feet, to a point on the West line of
that tract described in Volume 263, Page 599, Jackson County, Oregon, Deed
Records; thence North 0° 11' 33" West, 794.27 feet; thence North, along the
West line of said tract, 180 feet, more or less, to a point which bears South
0° 11' 33" East, 614.83 feet, from the Northwest corner of that tract described
in Volume 276, Page 257, said Deed Records, for the true point of beginning;
thence West, 38.49 feet; thence North 20° 47' 31" West, 120.22 feet; thence
South 80° 00' 00" West, 30.00 feet; thence North 350 56' 46" West, 76.47 feet;
thence North 55° 03' 26" West, 62.29 feet; thence North 21° .32' 26" West,
183.62 feet; thence North 27° 29' 43" West, 95.06 feet; thence North 56° 15'
17" West, 78.11 feet; thence North 42° 09' 55" West, 195.67 feet; thence North
23° 05' 57" West, 72.54 feet; thence North 01° 09' 37" West, 165.93 feet;
thence North 20° 03' 47" West, 73.05 feet; thence North 89° 58' 17" East,
145.87 feet; thence South 00° 25' 17" West, 255.00 feet; thence North 89° 58'
17" East, 429.00 feet; thence South 00° 25' 17" West, 80.00 feet; thence South
00° 07' 05" West, 614.83 feet, to the true point of beginning.
(5. 12 AC)
TRACT II (39S lE 4AC, TAX LOT 402) :
Commencing at the Northeast corner of Donation Land Claim
No. 53 , Township 38 South, Range 1 East of the Willamette
Meridian, Jackson County, Oregon, monumented by a 2" pipe with a
3" brass cap; thence South 2718.79 feet and West 1467.25 feet to
the Southwest corner of that tract described in the Document No.
79-19834 , Official Records of Jackson County, Oregon for the True
Point of Beginning; thence North, 675, 05 feet along the West
boundary of said tract to a found 5/8 ince iron pin for the
Northwest corner of said tract; thence East, 184.8 feet along the
North boundary of said tract; thence South 70 09' 36" West 680. 36
feet to the South line of said tract; thence West 100.00 feet
along said line to the point of beginning. (2.21 AC)
PAGE 1 OF 4 .
TRACT .III (39S lE 4BB; TAX LOTS 101 AND 102) :
A parcel of land lying in Section 33 , Township 38 South,
Range 1 East, W.M. and in Section 4 , Township 39 South, Range
1 East, W.M. , Jackson County , Oregon, and being a portion of that
property designated as "Tract C" and described in that deed
to Harold C. Hardesty, recorded as Document No. 75-03389 of the
Official Records of Jackson County, Oregon; the said parcel
being that portion of. said "Tract C" lying Southerly of the
following described line:
Commencing at the Northwest corner of Donation Land Claim
No. 53, located in Township 38 South, Range 1 East; thence North
89 026 ' 55" West (Record West) 356. 40 feet; thence South 00°19 ' 02"
West (Record South) 589 . 29 feet to a 5/8 inch iron pin, being
the point of beginning, being on the Easterly line of said
"Tract C" ; thence North 67 043 ' 33" West 461 . 84 feet to a 5/8
inch iron pin; thence South 78°48 '24" West 235 . 87 feet to a
5/8 inch iron pin; thence South 86 002158" West 131. 85 feet to
a 5/8 inch iron pin; thence North 89 023 ' 02" West 92 . 04 feet
to a 5/8 inch iron pin; thence North 86°36 ' 48" West 148 .95 feet
to a 5/8 inch iron pin; thence North 89 012 ' 08" West 199.92 feet,
more or less , to the Westerly line of said "Tract C" .
EXCEPTING THEREFROM: A strip or parcel of land, being 20
feet in width and lying along the Northerly boundary of the
hereinabove described parcel, the Northerly line of said 20
foot strip or parcel. of land being identical to the Northerly
boundary of said hereinabove described parcel .
ALSO EXCEPTING THEREFROM: A strip or parcel of land 20
feet in width, the Easterly line thereof being described as
follows :
Commencing at the Northwest corner of Donation Land Claim
No. 53 , located in Township 38 South, Range 1 East of the Willa-
mette Meridian, Jackson County, Oregon; thence North 89 026 ' 55"
West (Record West) 356 . 40 feet; thence South 00°19102" West
(Record South) 589 . 29 feet to a 5/8 inch iron pin; thence
North 67 043133" West 461. 84 feet to a 5/8 inch iron pin; thence
South 78 04824" West 164 . 70 feet; thence South 4 030 ' 33" East,
20 . 14 feet to the Southerly line of the hereinabove described
20 foot wide strip or parcel of land , being the true point of
beginning; thence continue South 4 030133" East,_ 42. 09 feet to
a 5/8 inch iron pin with aluminum cap situated at the North-
easterly corner of that property owned by the City of Ashland
and as recorded in Volume 512 , Page 58 of the Deed Records of
Jackson County, Oregon.
(1. 72 AC)
PAGE 2 OF 4 .
THIS CONVEYANCE IS MADE SUBJECT TO THE FOLLOWING RESTRICTIONS:
1. Grantor reserves the right to construct a bicycle and
pedestrian trail across tax lot 102 of Tract III.
2 . The above described property was purchased with federal Land
& Water Conservation Fund and Jackson County monies. This
conveyance is made on the condition that the property described
above is conveyed for so long as it shall be used for public park
and recreation purposes or maintained for the benefit of the
public as an open space area. When, or if, said property is no
longer used for public park, recreation, or scenic purposes, all
right, title, and interest in the land hereby conveyed shall
immediately revert to and revest in Jackson County, Grantor, its
successor or assign, without necessity of suit for re-entry. 'All
rights conveyed by or received from the grantor shall at that
time cease and• terminate.
The true and actual consideration for this transfer is non-
monetary value promised by Grantee.
This instrument will not allow use of the property described
herein to be inviclation of applicable land use laws and
regulations.
The order of the Board of Commissioners of Jackson County
authorizing this transfer of property was dated ,
and entered on Volume , Page of the Journal of the
proceedings of the Board.
DATED this day of , 1994.
JACKSON COUNTY, a political subdivision
of the State of Oregon
BY': Its Board of County Commissioners
APPROVED AS TO FORM:
i
PAGE 3 OF 4 .
STATE OF OREGON )
ss.
County of Jackson )
BEFORE ME this day of 1994 ,
personally appeared the above named Hank Nenry, Sue Kupillas, Ric
Holt, Commissioners for Jackson County, Oregon, and adknowledged
the foregoing instrument to be their voluntary act.
Notary public for Oregon
My commission expires:
Authorized for recording without fee.
PAGE 4 OF 4.
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RESOLUTION NO. 94-
A RESOLUTION DEDICATING PROPERTY WITHIN THE GREENWAY
FOR PARK PURPOSES PURSUANT TO ARTICLE XIX, SECTION 3,
OF THE CITY CHARTER.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The following described land is dedicated for park
purposes pursuant to` Article XIX, Section 3, of the Ashland City
Charter.
Tract I (39S lE 4CA, Tax Lot 101; 39S lE 4DB, Tax Lot
400) : A parcel of land located in the Southeast
quarter of Section 4, Township 39 South, Range 1 East,
Willamette Meridian, Jackson County, Oregon, more
particularly described on the attached Exhibit A.
Tract II (39S lE 4AC, Tax Lot 402) : More particularly
described on the attached Exhibit A.
Tract III (39S lE 4BB; Tax Lots 101 and 102) : A
parcel of land lying in Section 33 , Township 38 South,
Range 1 East, W.M. and in Section 4, Township 39 -South,
Range 1 East, W.M. , Jackson County, Oregon, and being a
portion of that property designated as "Tract C" and
described in that deed to Harold C. Hardesty, recorded
as Document No. 75-03389 of the Official Records of
Jackson County, Oregon; this parcel being that portion
of "Tract C" lying Southerly of the line described on
the attached Exhibit A.
This resolution was read by title only in accordance with Ashland
Municipal Code S 2 . 04 . 090 duly PASSED and ADOPTED this day
of , 1994 .
Nan E. Franklin, City Recorder
SIGNED and APPROVED this day of 1994 .
Catherine M. Golden, Mayor
Reviewed �AaslI to form:
Iv6-k7
Paul Nolte, City Attorney
PAGE 1-RESOLUTION DESIGNATING PROPERTY IN THE GREENWAY FOR PARK
PURPOSES N:c+�^sRmw.raea)
EXHIBIT A
TRACT I (39S lE 4CA, TAX LOT 101; 39S lE 4DB, TAX LOT 4'00) :
A parcel of land located in the Southeast quarter of Section 4, Township 39
South, Range 1 East, Willamette Meridian, Jackson County, Oregon, more parti-
cularly described as follows:
Commencing at a point from which the Southwest corner of Donation Land Claim
No. 41, Township 39 South, Range 1 East, Willamette Meridian, Jackson County,
Oregon, bears South, 375.01 feet, and West, 788.65 feet; thence East,. 789.99
feet; thence South 84° 06' East, 319.65 feet, to a point on the West line of
that tract described in Volume 263, Page 599, Jackson County, Oregon, Deed
Records; thence North 0° 11' 33" West, 794.27 feet; thence North, along the
West line of said tract, 180 feet, more or less, to a point which bears South
0° 11' 33" East, 614.83 feet, from the Northwest corner of that tract described
in Volume 276, Page 257, said Deed Records, for the true point of beginning;
thence West, 38.49 feet; thence North 20° 47' 31" West, 120.22 feet; thence
South 80° 00' 00" West, 30.00 feet; thence North 35° 56' 46" West, 76.47 feet;
thence North 55° 03' 26" West, 62.29 feet; thence North 210 32' 26" West,
183.62 feet; thence North 27° 29' 43" West, 95.06 feet; thence North 56° 15'
17" West, 78.11 feet; thence North 42° 09' 55" West, 195.67 feet; thence North
23° 05' 57" West, 72.54 feet; thence North 01° 09' 37" West, 165.93 feet;
thence North 20° 03' 47" West, 73.05 feet; thence North 890 58' 17" East,
145.87 feet; thence South 00° 25' 17" West, 255.00 feet; thence North 89° 58'
17" East, 429.00 feet; thence South 00° 25' 17" West, 80.00 feet; thence South
00° 07' 05" West, 614.83 feet, to the true point of beginning.
(5. 12 AC)
TRACT II (39S lE 4AC, TAX LOT 402) :
Commencing at the Northeast corner of Donation Land Claim
No. . 53 , Township 38 South, Range 1 East of the Willamette
Meridian, Jackson County, Oregon, monumented by a 2" pipe with a
3" brass cap; thence South 2718.79 feet and West 1467.25 feet to
the Southwest corner of that tract described in the Document No.
79-19834, Official Records of Jackson County, Oregon for the True
Point of Beginning; thence North, 675,05 feet along the West
boundary of said tract to a found 5/8 ince iron pin for the
Northwest corner of said tract; thence East, 184.8 feet along the
North boundary of said tract; thence South 70 09' 36" West 680.36
feet to the South line of said tract; thence West 100.00 feet
along said line to the point of beginning. (2.21 AC)
Page 1 of 2
TRACT III (39S lE 4BB; TAX LOTS 101 AND 102) :
A parcel of land lying in Section 33 , Township 38 South,
Range ' 1 East, W.M. and in Section 4, Township 39 South, Range
1 East W.M. , Jackson County, Oregon, and being ' a portion of that
property designated as "Tract C" and described in that deed
to Harold C. Hardesty, recorded as Document No. 75-03389 of the
Official Records of Jackson County, Oregon; the said parcel
being that portion of said "Tract C" lying Southerly of the
following described line:
Commencing at the Northwest corner of Donation Land Claim
No. 53, located in Township 38 South, Range 1 East; thence North
89°26'55" West (Record West) 356. 40 feet; thence South 00°19 ' 02"
West (Record South) 589 . 29 feet to a 5/8 inch iron pin, being
the point of beginning, being on the Easterly line of said
"Tract C" ; thence North 67 143' 33" West 461 . 84 feet to a 5/8
inch iron pin; thence South 78 048124" West 235. 87 feet to a
5/8 inch iron pin; thence South 86 002 ' 58" West 131. 85 feet to
a 5/8 inch iron pin; thence North 89 023102" West 92. 04 feet
to a 5/8 inch iron pin; thence North 86°36 ' 48" West 148 . 95 feet
to a 5/8 inch iron pin; thence North 89°12 ' 08" West 199.92 feet,
more or less, to the Westerly line of said "Tract C" .
EXCEPTING THEREFROM: A strip or parcel of land, being 20
feet in width and lying along the Northerly boundary of the
hereinabove described parcel, the Northerly line of said 20
foot strip or parcel, of land being identical to the Northerly
boundary of said hereinabove described parcel.
ALSO EXCEPTING THEREFROM: A strip or parcel of land 20
feet in width, the Easterly line thereof being described as
follows:
Commencing at the Northwest corner •of Donation Land Claim
No. 53 , located in Township 38 South, Range 1 East of the Willa-
mette Meridian, Jackson County, Oregon; thence North 89 026 ' 55"
West (Record West) 356. 40 feet; thence South 00°19 ' 02" West
(Record South) 589 . 29 feet to 'a 5/8 inch iron pin; thence
North 67 043133" west 461. 84 feet to a 5/8 inch iron pin; thence
South 78048' 24" West 164 . 70 feet; thence South 4 030133" East,
20. 14 feet to the Southerly line of the hereinabove described
20 foot wide strip or parcel of land , being the true point of
beginning; thence continue South 4 030 ' 33" East, 42. 09 feet to
a 5/8 inch iron pin with aluminum cap situated at the North-
easterly corner of that property owned by the City of Ashland
and as recorded in Volume 512 , Page 58 of the Deed Records of
Jackson County, Oregon.
(1. 72 AC)
Page 2 of 2
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ASHLAND,OREGON 97520
•c �it,-0 E(: F:,,,t I.?' _ telephone(oede 509)/923211
April 26,-1994
Mr. Ro Avalon-
276 Street,.#q.. .;,
shland, Oregon 97520
-. Re: Ozonation-Drinldng Water x:
I havesp At sometime reviewing information T have collected over.the years on ozonation,-
talldiig to water personnel in Ashland and Ed Olson of the Medford Water.Commission.
In general, ozonation has proved to be a positive influence in drinldng water treatment in
relation to the removal of cryptosporidium oocysts and giardia lamblia, the minimization of taste
and odor problems, color.control, reduction of trihalomehanes (chlorine byproduct) and the
reduction of concentration time for contact between the process and delivery to`users of the
treated:water..
In the.United States, ozone is only allowed as a pretreatment. Chlorination is still required by .
existing.Safe.Druildng Water Act and there is no indication that the requirement will be changed
in the ;current,rgview process in either. of the two bills being considered by the federal
legislators.-.-< _
The City of Ashland is required to have a chlorine'residual, at a point in the system, of 0.2 parts
per million (ppm) and the water entering our distribution system from Crowson Reservoir is
generally about;0.5 ppm,, In comparison, the City of Corvallis carries a chlorine concentration .
of about 1,2 ppm as the_water enters the distribution system.
Tri Womethanes in Ashland drinldng water averages less than 50% of the current federal
standard.
PAGE 1
(c:wewlwel000z.Weq
s
The European countries currently using ozone as a drinking water treatment process are not
required to rheet the very stringent standards in the United States. Only Canada is comparable
with U.S. standards. In all of the European ozone treatment systems, Switzerland has one of
the highest quality treatment plants.
Ozone also has drawbacks. The disinfection by-products are still being studied and the answers
to the by-products and health affects are not totally known. Ozone is very toxic and safety
hazards exist in.the operation of such a facility. The contact chambers, required for ozonation,
are fairly large and must be operated 24 hours per day, 365 days per year. The ozone would
have to be produced on site and the quality of air used in the system is critical. Operation costs
are very high as the current equipment is very inefficient. Part of the Los Angeles pilot plant
study is to see if efficiency can be increased. Ozone causes the growth of organics similar to
moss. The only known treatment for the organic materials is"chlorine shock treatment.
The Medford Water Commission completed a study for their Big Butte Springs Water Supply
system in July 1992. The report investigated chlorination and ozonation as a method of
disinfection for the Big Butte Springs water supply. The estimates were based on a flow of 21
mgd.
TREATMENT CONSTRUC'T'ION ANNUAL OPERATION
COSTS COSTS
Ozonation $4,455,000 $425,000
Chlorination $1,020,000* $45,000
* Includes room within building for,future ozonation equipment.
Just a few weeks ago, the City of Ashland was testing particle counters in relation to new
requirements of the-Federal and State Government. In the 5 to 15 micron range, the treated
water leaving the Ashland Filter Plant was 2 particles per liter (ppl) in the range of 1 to 15
microns. The American Water Works Research Foundation has been studying water quality in
relation to current standards. They are working in conjunction with the Federal Government to
establish a lower limit of 10 ppl in the 5 to 15 micron range. The 10 ppl limit is considered
excellent water and our current tests indicated only 2 ppl. The 5 to 15 micron range is used as
a controlling range because that is the range size of cryptosporidium oocysts and giardia lamblia.
In relation to expenditures on the chlorination system with the Filter Plant upgrade, there will
be none other than changing the points of injection for the upgraded Filter Plant. Two years
ago, we upgraded the chlorine injection system to current state of the art.
We will be asldng the consultant we select to design the facilities so that ozonation equipment
PAGE 2
(e:W&1C1%&VA1 z.W&Q
i
can be added in the future if deemed necessary or appropriate.
Sincerely yoprs,
Steven M. Hall, P.E. .
Public Works Director
SMH/cd
cc: Brian Almquist, City Administrator
Mayor and City Council
Dennis Barnts, Water Quality Superintendent
Daryl McVey, Filter Plant Supervisor
Jim Olson, Assistant City Engineer
I
PAGE 3
(c:wsWLv�Icnoz.W�U
' S
• i
JOINT REPORT ON OZONE FOR DRDUCING WATER TREATMENT
C. Michael,Robsott_r,
Heritage Environmental Services
Indianapolis, IN `146231'
INTRODUCTION
There is increased interest within the U.S. water supply industry in the use of ozone for
water treatment. Regulations establishing more stringent primary disinfection standards,
limiting trihalomethanes and other chlorinated organics, along with ozone's apparent
enhancement of the coagulation/flocculation process, have led to a number of water
suppliers investigating the use of ozone in their existing and/or new treatment processes.
On the other hand, the European water supply community, particularly in France, has
utilized ozone in various water treatment processes for several decades. Accordingly, a
great deal of practical information has been developed on both sides of the Atlantic which
combined could be quite useful in optimizing the design/operation of the ozonation process.
The AWWA Research Foundation established a committee to jointly produce a state-of-
the-art report with France's Compagnie Generale des Faux (CGE) on the proper design,
l.a.•1 '
,A: 714 :�i .
operation,.and installation of ozonation processes. The report examines existing ozone
installations designed and operated for various purposes; determine and document ozone's
Yia%ifPV_` 'ITi
efficacy in each application (e.g. precursor control, final and/or initial disinfection,•color
.. 6 __. .. . .�. .: -fl a.1'.• ;y ::. rC .'. 'S�..'<."",Y 47t wu'R� .',: F[i:I S.;:?•.?.lC S
removal, and its effect on finished water quality and the disfribution system). Based upon
this operational experience, design guidance and operational criteria for ozone application
#.. ^:i ' � ":3�! . Aw 4l. i°si-
have been developed. The report includes all phases of design from feasibility '..
considerations to actual equipment specification and a look at current and/or needed
research in ozone technology.
The Foundation's committee is composed.of experts in ozone technology. As France's
largest water company and one of the world's leading ozone research organizations,
Compagnie Generale des Eaux's involvement adds a great deal to the experience base of
i
12 2MR89.0 I
i
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1
the total project.,.-The Intemational;Ozone-,A_ ssociation (IOA) is currently drafting a
general (water and wastewater) ozone design' manual. An effort has been made to
cooperate with their committee to take,advantage,of.their expertise. The AWWA RF
approach is to develop a more specific manual relating, specifically to drinking water
treatment.
There is a tremendous amount of interest in the design and installation of ozone facilities
in the U.S. and around the world. While there has been a great deal of activity lately in
this area, there is no one design/application manual or report that has become the
standard reference for the industry; this joint report would become that state-of-the-art
report. The Foundation has funded a number of ozone studies that complement this
practical application report. Compagnie Generale des Eaux's operational experience from
numerous ozone facilities would be an invaluable addition to the joint report. In general,
the Foundation's experience with the production of these types of joint reports has been
extremely positive--the products have been excellent and the industry's interest has been.
high.
CHEMISTRY AND PHYSICS
_ t :,':;g : ;:!t'. - :: ^.13 ;✓�r.(j;:I,'.! :aJl tT: '. ''.�,�_ __. ..: ` ,- .... . t ..i°..:»- '_
The chemistry and physics portion of the book provides information on the theory of the
application of ozone for drinking water.treatment. Chapters in this portion include:
........
Chemistry - Discusses the various reactions of ozone with the various organic and inorganic
e f :-:.: 'r. F�„-.J �, . .Y, t_ :`J::� t'1 ' i;F,. •?..1:.. ..1.. - '•,..•I- \tl .: tl ' ri ,S:
compounds found in raw and partially treated water. Of particular importance_ are the
stability and reactivity of ozone in the direct oxidation and the free radical'pwt always and .
the conditions under which each pathway predominates.
Toxicology - Addresses the reactions of ozone with natural compounds and formation of
byproducts. Possible carcinogenic/mutagenic effects of ozone byproducts are reviewed.
2
1182MR89.0 !
Analysis - The various means-�of.ozone measurement::in"gas or dissolved in water: are
discussed; Reliablei on-line analyzers:for,the,measurement,of ozone,in gas.are available
for both high and low ozone concentrations.'. The "wet chemistry" Indigo-Trisulfonate
Method;.is:,the,US. EPA approved method for measurements of ozone'dissolved in water.
Although•a automated method for this analysis (Gas Diffusion Flow Injection Analysis) is
proposed, the only proven technology for residual.•ozone analysis remains amperometric
titration.
Generation - Discusses-.the generation of ozone by, various methods with major emphasis
on common, commercial-scale units. The application of high purity oxygen as the primary
feed gas or as a supplemental feed gas is addressed. This provides valuable insight to
water treatment agencies who must balance initial capital investment costs against long
term operating.costs.
Dissolution - Addresses the theory of ozone transfer form the gaseous phase to the liquid
phase. Valuable information is provided in terms of the relative cost of various modes of
ozone transfer.
APPLICATIONS OF-OZONB ' In , ., ,F . ^3r, =2>,rrrs: •.:e: _; ;-t6.
The applications portions of the book covers the various applications of ozone in drinking
water�treatment—,A numberof theswapplicatidhls a'r'e new:to North American practice but .
are worthy,of consideration forfuture designs'P°-'Casafstiidies,are provided to illustratd-the
various treatment applications. The processapplications%reviewed'includw the-followings
Iron and Manganese Removal -'Covers'. reactions'with various oxidan67', 'flte`need for
increased design attention for manganese, removal'is identified:
1782MR89.0 3 -
Color Removal - Discusses various color-causing compounds and the potential benefits of
linking applications of ozone for color removal with other beneficial ozone applications.
Tastei and Odor (T&O) Control - The various T&O compounds are reviewed 'and the
applications of various oiddants are discussed. Solutions to T&O issues are site specific
and bench scale or pilot scale testing appears.necessary to confidently predict. T&O
problem solutions.
Organic Micropollutant Elimination - O)ddation of various dissolved organic compounds by
03, 03 + UV, and 03 + H202 is discussed.
Biological Stabilization - Methods are described of enhancing the biological activity which
already exists in water treatment facilities to reduce the level of assimilable organic carbon
(AOC) which enters the water distribution system. Reducing the AOC level will reduce
the substrate for potential bacteria] regrowth in the distribution system.
Particulate Removal - The potential benefits of the application of ozone to enhance:
particulate removal in clarifiers and filters are beginning to be recognized. However, the
site-specificity of this application must be recognized as well as its interaction with other--
process application of ozone.
Algae;_Removal - The benefits of ozone for destruction and removal of the-various algal-
microorganisms are reviewed. An additional benefit of ozonation is that the potential of,
the flotation removal of algae by the induced gas.,,
Disinfection - The U.S. EPA Safe Drinking Water Act and associated dopuments have. . .•
established ozone as strong candidate,as a primary disinfectant for water treatment plants
with surface water sources. This chapter supplements information in the U.S. EPA
Guidance Manual accompanying the Surface Water Treatment Rule.
1282Ma89.0 4
Disinfection By-Products`- The byproducts of various oxidants are addressed. The'current
uncertainly of-ihe`significance of ozonated`byproducts and how they can be addressed in
the-water treatment process'i s identified:
Multiple Applications - As indicated in preceding chapters, ozone has, potentially, many
benefits in water treatment. It may be possible to take advantage of these multiple
benefits if initial considerations and pilot studies take them into consideration.
ENGINEERING ASPECTS OF OZONATION
Gas Preparation
Feed Gas = Ambient air is the raw feed-gas for all U.S. water treatment plant ozonation
facilities'with the exception of the Los Angeles Aqueduct plant in Los Angeles, California
and Rocky Mount;-North Carolina."The wide range of geographic, climatic, and specific
site conditions .in the U.S. result in variable ambient conditions, including temperature,
humidity, particulate matter, and volatile organics and other air constituents. An increasing
awareness of=tfieziinportanci'ofahe' dew`point' in ozone-production and ozone'generaior
longevity wilh'contmue-the trend'to d'ew'pofnts`in"the range"of minus 60oC and below.7' '
At tliispoint in time,there•"'appears no clear trend to high-purity oxygen for moderately
sized ozonattod' facilities m the''range"of"95' M ay to '380'MUday : However, this r
alternative feed gas is being considered by designers of new facilities, particularly taking _
into account the pressure swing adsorption technique of generating oxygen. 'I ow caOiiil
investment facilities can be achieved by the application of liquid oxygen as the feed gas.
_ji .> ,
Design Dew Points"- Early U.S. ozotie'installations had design dew points of -40 degrees
Celsius '(-40° F), and sometimes even higher. Nine plants of 40 drinking water'plants
incorporating-ozone cited problems relating to inadequate air preparation systems.
1282MR89.0 5
Operational experience in both the U.S, drinking,,water,and wastewater ozonation fields
resulted in the common,design dew point.in the;ozonation industry,being lowered to -51
degrees Celsius (-60° F). Even more conservative design-approaches call for the reduction
of dew point to -73 to -82 degrees Celsius (-100 to 115° F).
Gas Preparation Equipment - Liquid ring compressors are incorporated into the majority
of the existing water treatment ozone air preparation systems. _ "Oil-free" positive
displacement compressors have been used on a number of smaller installations with mired
results. Some units have performed satisfactorily while many have leaked oil into the air
preparation system. Aftercoolers are used to remove the heat of compression.
Refrigerant driers are being applied where -60° C dew point air is specified. The majority
of the installed desiccant driers have been supplied by a single manufacturer. The
standard unit of this supplier uses molecular sieve and silica gel media with an internal
heating unit for regeneration. Activated alumina..medium and external heat regeneration
is provided under specific conditions.
Other, .Gas Preparation Experience -,;Conservatively .designed. preparation;systems,;
designed to provide a -60 Celsius dew pointand,with, sufficient,.back#up equipment_to,
maintain the. required dew point despite extreme ambient conditions or equipment
problems have fprovided reliable ozonation,service. .Sufficient^instrumentation, including ,`
a dew point analyzer, is required to assure consistent operation and maintenance. u
Ozone Generation V
Installed Capacity - The generation capacity of the individual ozone generation units
installed in U.S. drinking water treatment plants ranges from the 0.04 Kgft (2 lbs/day)
units of Newport, DE to the 37.3 Kg/hr (1975 lbs/day) units at Los Angeles, CA, the latter
units using,high purity oxygen as feed-gas. : Approximately half the installed ozone
IMMR89.0 6
3
generators.are less than-1.9 Kg/hr (100 •lbs/day)' in unit size:=However, there is a clear
trendito-larger•.unit-size generators as the:capacity.�of the water-treatment plants applying
ozone>mcre-ase#:; More-than:two thirds ofr the? ozoneigene'rator'-installations utilize the
honzonntal tube; water cooled, low (60 Hertz). frequency. type of unity. These units were, .
suppliedtbya number--of=manufacturers, both U.S: and European.
Three installations (Los Angeles, CA; Myrtle Beach, SC; and Edmond, OK) are of the
horizontal tube, water cooled, medium frequency (100-1000 Hertz) type. Each of the
medium frequency type units is of large unit capacity (Los Angeles - 37.3 Kg/hr, Myrtle
Beach - 12.3 Kg/hr,-.Edmond - 6.23 Kg/hr). The medium frequency ozone generators
incorporate a complex electrical power supply unit to increase the power supply frequency
from 60 Hertz to the specific frequency utilized in these units.' The higher power density
applied- to the dielectrics requires that closer• attention be paid to cooling water
temperatures. The Myrtle Beach medium frequency system incorporated a chiller into the
ozonation system to assure cooling water of the required temperature.
High: frequency. (1000 to 3000 Hertz) ozone generators were' installed in ten of the
ozonation:facilitiess All-,the units were'of the-vertical,tube;?duahcooled (water and=oil)
electrode; high-.fregnenc: type., This,typd'of,:unit:°is:the`most!`coI licated of the;ozone'
generators— However;-this:is also--the;unit:which-,is;installedati°Monroe,•"MI, one-of-the '
most`reliable•of.the U.-S.-waterworks ozonation`iristallations:} b-j
' �: ' ^;c .-.i'* - ,ter �.: 4;} - .. _•xse?i .. ; -
.Groundwater ozonation facilities at Burke, TX- and Sturgeon Bay, WI incorporate"the"
vertical tube, water cooled, .low frequency ozone generators. These units, installed in
conjunction with aspirating turbines, have not deve loped'sufficierit'operational-history' 'due
to their short operational history in the U.S: although they'have a satisfactory operatiohal
life in European installations. ' !
1282MR89.0
f
3
.._.,.._..._.__.....-... .__.,...._ --._ .. ..
Operational.Experience Glass,dielectric:tube.fAilure was:the most;commonly.reported :
problem.and:was so identified by eight outhe>operating-.plants.:Operators:attributed..the .
failures%to-cracking and dirt buildup, on the tube&: ,The'cracking.Was.-.said.to be due to =
mechanical;vibration while the dirt buildup was said twbe a resulvof improper;cleaning"
.of the tubes. It should also be.noted.that many plants reported"operational problems with,
their air preparation systems which may have subsequently resulted in the noted dielectric
problems.
A second problem encountered was weld failures within the generators. In South Bay;
Florida, both generators developed water leaks around welds located inside the generator
and had to be returned to the factory for rewelding... The carne problem also occurred in
Belle Glade, Florida. A suggested cause of some of the weld problems is the use of
chlorinated or sometimes even ozone-residual-containing waters for cooling.
Ozone Dissolution
Contactor Type.- Approximately half, of=the ozone contactors:in ,U.S,. water. treatment;
oionation,facilities for which information is:available (16,of 33).were.:of.t4e;single,chamber
(stage)-type:; Three:,of'the;single chamber',contactorstused' the aspirating turbine astthe-s::
ozone dissolution metho&.1,The,provisioniof.a4singlezchamber appears:;toibe:a resultLof:.--
designer preference (unfettered by CT:considerations): However;;a:cleai,trendcto>inultiple�j'"
stages shown in facilities being designed for Giardia and virus inactivation (primary
disinfection)..
A single;ozone dissolution train.or water,jreatment.line was,provided• for approximately r.
50%,'percent of,the 33 plants from, which,this information was :availablq,:jj This'Jack;of.
t, ,,.
standby capacity did not appear to be an operational problem but the.trend'in, the design ..:
of larger facilities is to provide multiple ozonation treatment trains. Fine bubble diffusion
is installed in all but three of the reporting plants. Aspirating turbines are installed at
i.
8
1^.82MR89.0 t
Burke,: TX; Sturgeon Bayr.Wl,.and HackensackaaYNJ.. The majority-'of the fine bubble
diff ision'.contactors are designed so that'waieiriand¢ozonized°gasp-flow`-in countercurrent
_ directions'to*ea'ch' otheryin`"one or more chaffib' '=of the contacto :'u The trend.-in'the a
design of more recent facilities is to provide countercurrent liquid/gas flow for all chambers
of the contactor. This decision is supported by research in wastewater ozonation..
Additional Operational Experience
The plants operators which are satisfied with their ozonation facilities are usually those
who are well supported by their ozone system suppliers. A few of the operators
commented that they had received valuable initial training. Another operator felt that the
key to properly running an ozonation facility is to have one operational person dedicated
to the ozonatioii.system. This person must be interested in learning about the process and
should have a-,good mechanical aptitude. The importance of initial training was stressed.'
OPERATION AND MAINTENANCE
Operation and maintenance should be a primary consideration in the design and
constriction of an'oionation system despite a:common'preoceupationfdil f g�de'sign'pe`riod'f`-t
with subunit.efficiencies and low bid price. Insights, for'applicatidA46 fiitt id ozonation`
systems, can be gained'from the record of US ozonation Instapations'wfiicli have been"ink ,
:. .. operatiOnJor-eAended'periods of time. - , , •«,f. c,•" ,it; irs�t;f= _. ..
Initial Considerations
Initial evaluations must clearly support the 'selection of ozone'tiefot'e'`a',high level' of
financial commitment is made to its application. Cost evaluations of pioposed . ....Ii '
systems should be prepared in a conservative and detailed manhei because of a lack of a
number--,of equivalent projects on which to make accurate cost comparisons. The'use'of
I282MR89.0 9 .
cost curves is not a, sufficient basis on_,which:.to•,make financial evaluations involving
ozonation systems. Experience at existing facilities,has shown that the time, effort, and
financial expenditures associated with bench scale and-pilot plant testing is justified.
The designer should work with all levels of the owner's staff in the initial development of
the project to assure that operating cost, operational or maintenance complexity, or other
predictable features of an ozonation system do not result in its subsequent abandonment.
Inspection of existing facilities should be carried out to enhance operational and
maintenance staff acceptance. Both the. owner and the designer should encourage
participation in project development by experienced vendor representatives to take
advantage of.the.speciahzed skills of the systems suppliers. The realities of the common
North American requirement for selection of,the low bidder for publicly owned facilities
requires that the desired system be clearly specified in terms of quality, capacity, and
predictable longevity so that the low bidding,general contractor is required to provide a
reliable and maintainable system.
Gas Preparation
The gas preparation.system must consistently provide.a:clean, cool, dry,(-60'C,dewpoint),,
feed gas (air, enriched-air, or high purity, oxygen) to the ozone generator. While there are .
a number of equipment combinations capable and/or required to provide the required feed;
gas quality, there are common components which. can be •identified.. :These include:
filtration, pressurization (fans, blowers, compressors); after.cooling; refrigerant drying;
desiccant.drying; and pressure reducing.
The gas must be filtered once or twice.during gas preparation,depending,y,hptlter the feed
gas is high purity oxygen or air/enriched,qir. Dust;.oxidized metal particles, or other air
borne material is removed by the initial filters while desiccant dust is removed by the .,
second filter units. Pressurization of the. gas must be. achieved without contaminating the
1282MR89.0 10
i
' S
gas to the desiccant drier and/or,ozone'generator'with liibrieating oil. This is frequently
achieved:by;application'of a water ring•.c`onipressor.
•` 1 :✓-.5..: a_ t ' .1;, v2.jF' ��'€ty'.� `U7•. C.';I',tyt�:._. .. .. .. .._
A dewpomtlym toring:device,is,essential 'n6 matter how.z"mall-the ozone system:`The
unit selected maybe as simple!as a'dewpoint`cup for periodie'checking or a continuously .
monitoring/recording unit with automatic alarm/shutdown capabilities. Flow measurement
is required as.is consideration of gas piping and fittings immediately upstream of the ozone
generators. The possibility of the backilowing of ozonized gas upstream of the ozone
generator by a number of possible situations results in a 'recommendation for the
application of ozone resistant materials for piping, valves, and fittings immediately upstream
of the generators, as well as downstream.
The capacity of the ozonation system will frequently dictate the type of desiccant drier
selected forctha system. Systems up to 4 kg/hr would normally utilize a pressure swing
adsorption system while larger system would normally use a thermally regenerated system.
The pressure swing system is appealing from operational and maintenance points o 'view
due to its simplicity. An external source of regeneration desiccant drier, in preference to.
the in-bed electrical element type of heat soured.,, Close''attention is required`-m-the
provision of instrumentation and controls of the thermally regenerated drier to prevent
damage of the media due•to oderheating:'tr}
:
_ . Ozone�Generatlon :;, .•- _ . . ;.F ,,,; ::. ,.
A reliable type of ozone generator must be selected from the wide range of types (low,
medium, high frequency; air,-water, dual'cooled;`horizontal 'and'vertical glass-tulle, glass .
plate, ceramic plate dielectrics). Sufficient installed capacity must be'proyided so that the
unit is not required to operate for prolonged periods in excess:of 75% of its rated'capacity.
IMMR89.0 l l
The maintenance capability of the.prospective owner organization:should be considered in
terms of the complexity of the proposed ozone generatiomsystem including the generator,
power supply units, and cooling medium supply system. Small systems, for comparatively
unsophisticated users, would indicate the application.of low frequency, water cooled units
while larger systems, especially those incorporating high purity.oxygen; could justify medium
or high frequency generators with associated chilled water cooling systems.. The:vendor
should be required to guarantee a supply of any essential maintenance item for which the
vendor is the sole-supply, such as dielectric elements, for a ten year period. The owner,
not the vendor, should decide whether fusing should be provided for the entire generator
or for individual dielectric units.
The system should be fully tested prior to final acceptance, on the basis of clearly defined
test conditions including cooling medium temperature and the method of -ozone
concentration measurement. Provisions should be made so that testing can be periodically .
repeated as part of a preventative maintenance program. Space must be provided for
spare storage and equipment provided for periodic dielectric cleaning.
Ozone Dissolution and Offgas Treatment.
Selection and design,of an ozone contactor must take predictable operationah.problems -•
and maintenance into account. Sufficient headspace should be provided to minimize the .
amount of froth, float, or foam being carried out of the contactor into the off.gas_system.
Foam sprays and demisters should be provided upstream of the off gas blowers.
The relationship of generator building and contactor requires review.by,:owner; and
designer.. It is common practice in the wastewater field to design the.cpntactor as an
independent structure with each train constructed common walled with the next. Drinking
1282MR89.0 - 12
i
water ozonation facilities frequently.=have_the.ozone generations'units in a room.or rooms
above the contactor:structures: The:"pros:and cons";of each�concept should be addressed
prior.;to.concl udmg-preliminary.design.considerations
Provisions,for direct viewing of the contactor interior should be,considered in the form of
viewing ports in the walls of the contactors.: This can.be achieved by constructing viewing
galleries between each pair of contactor trains. There is currently no substitute for
stainless steel as the material of choice for the gas dissolution components with the
exception of ceramic fine bubble diffusers (if used). Aspirating turbines have been applied
as a substitute for fine bubble diffusers, particularly for raw.or. unfiltered waters.
Provisions should be made for personnel access and safe ventilation of the contactor
during periodic entry into the contactor for inspection and maintenance.
Alterative methods of off gas ozone destruction should be evaluated in terms of simplicity
and maintainability in addition to cost effectiveness. Features of a specific treatment plant
may render thermal ozone destruction:or recycling of-the off.gas;,back to the.;treatment•.
process-competitive, to.the. more.,common-US,application of i catalytic;destructionixnits. ::
Even after-ozone.destruction„a stack„is:required to ensure:thats.off gas:is.discharged at an
elevation higher than the normal work,area: The orientation;of:the exhaust;stack.,with
respect to building ventilation.intakes.and-prevailing.winds should-be;considered;as;;well.
Associated Considerations
The strong oxidizing power of ozone must be considered throughout the:gas:handling
system including; valve seats, gasketing,and sample pump diaphragms.` MaieM selection
becomes even more critical.with the•use-of high purity oxygen as the feed.gas:: 304L or
316L stainless steel is the material of choice downstream of the ozone generator.
1282MR89.0 13
i
Reliability and ease of maintenance-must be key-considerations in the selection of ozone
dosage control strategies and-' rimary,sensor elements. Sensors which require frequent
calibration or which cannot withstand the attach of ozonized gas will defeat the most well I
conceived control strategy. Residual dissolved ozone levels appear to be reasonable control
measurements for drinking water applications while off gas ozone levels are becoming the
measurements of choice for wastewater applications.
Noise from the pressurizing devices of the gas preparation system and of the off gas
handling system should be addressed in the conceptual design stage. Isolation in sound
suppression rooms or enclosures should be considered for the long term conform of
equipment operation and maintenance personnel.
7,
Conclusions
I
I
Sufficient operational experience now exists in. publicly owned ozonation= facilities to
provide clear guidance as to the-design requirements to provide ozonation system which.
are operable and maintainable: Much of this experience has been documente'd'in design
manuals=and,trade'publications. Although low initial=bid price is a primarrconsideration;
equally importanvare careful provision for the operation and maintenance•of�the ozonation
system. This will require* careful attention to,all',features of the system by the owner,
designer;and system vendors long befoie`bidding'corrimences.
SUMMARY
l
It is AWWARF's intent that the book focus• on the practical application, of ozone';
t
technology-for drinking water treatment, in terms of design, operatiorn_;gn ''installation: '
The book will be used by utilities as-well-.as design consultants. To best serve the water;,.*
industry, the Foundation believes the book must be educational as well as practical
regarding the various application's of ozone, e.g., disinfection, taste and odor, disinfection. -.
1Z82MR89.0 14 '
i
i
by-product control, etc. For instance, the case studies should sufficiently describe the
theoretical aspects of the particular application in order to allow the reader to understand
the rationale behind each design. The reader will then•be able to adapt the principles to It
his/her own situation. AWWARF believes that without this basic theoretical background,
the judicial and careful application of ozone is less likely.
Despite Europe's long history of ozone use, the U.S. water supply industry has not, until
recently, utilized ozone to any .great degree. And although CGE, as one of the world's
leading ozone research organizations, has a great deal of ozone system design and
operational experience, no comprehensive practical design/operation manual on ozone use
for drinking water has yet been published. It is envisioned that the AWWARF-WE book
will become the state-of-the-art report on ozone that will serve as the standard reference
.for the industry.
,iszMRSV.0 15
I
a..e.u..,
1 Of ASHY`
Emorandnm
J o4eoo�. May 3 , 1994
�llQ. Brian Almquist, City Administrator `n n
r n Y �( l
ram. Steven Hall, Public Works Director A 1
'II��CCi: Snow/Water Report -- April 1994
ACTION REQUESTED
None, Information Item.
SNOW REPORT
The snow report for April is below 1993, but above 1992 levels.
WATER CONTENT OF SNOW
AVERAGE OF THREE USFS STATIONS
MOUNT ASHLAND
------------------------------
-----------------------
Month 1972-1994 1977* 1992 1993 1994
Average Actual Actual Actual Actual
----------------------------------------------------- -
January 17.2" 2 . 0" 9.4" 32 . 0" 11.2"
February 21.8" 4 .7" 11.7" 31. 3" 18.1"
March 27.0" 10. 3" 12 . 6" 36. 4" 19.0"
April 24.6" 4.7" 2.6" 40. 1" 15. 3"
-----7-----------------------------------------------
* Lowest year of record, 1972-1993 .
WATER REPORT
Reeder Reservoir is 100% full as of April 30th.
Flows in Ashland Creek are 1.1 million gallons per day, below 1992. The flows
during the spring months are still susceptible to temperature and snow melt. A
better idea of summer flows will be available after the snow pack is melted.
PROJECTIONS
It remains difficult to predict what summer might be for 1994. Key elements
that will be monitored include the snow pack remaining and flows in Ashland
Creek at the end of April.
cc: Dennis Barrits, Water Quality Superintendent --
Pam Barlow, Administrative Assistant
Daryl McVey, Water Plant Supervisor
Keith Woodley, Fire Chief
Enc: Snow Graph
Reeder Graph
Ashland Creek Graph
CITY OF ASHLAND
SNOW/WATER (LD 3 SITES
140-/ ........................ .............. ..............................................................................
120 ..............:.................................................... ......
co100Y ............................ .................................................. .........
Lu
80- ............. .........
60- .......
40-
20 NOW DE.PTH
TER EQUIVALENT
0 72 74 76 78 80 82 84 '86' 88 90 92 94
MEASURED IN MARCH 1994
y
REEDER RESERVOIR VOLUME
MARCH 1994 THROUGH FEBRUARY 1995
100
90°� ............ !------- ----------------_.. -...--.-..--..-..-... ................
0 / _r..._.-- .y--...._....._ .._...y........ .. -..y..........................._i-... ....i........
OUO� .'......_......... ...... -.----..-.-...... ..................... -----.--.---.-..--.-...------ ......-.................
J70% ....__ _.._........ ------ ---------------------1....................................
LL60%- ,: --.... . ........................................................-------------------------- ..................--....--.............................
z50% a...— .......................... ....._---------------------i .........................;.-..-.... .................... ..-.............. .. -..-...-..-..........
w
CC 40% .......-........... .......------------------------------
...................- ........................................................ ........._..._.....................
w
w30% --------------- --------............................. ....... ....... . .....................--........... ........ .....
20% - ... ......................... ... .................-....._....-........................ .............
10% --- -.. .............. ...........................:........---........................................................................................_........ -.........
0 03/01 04/20 06/10 07/30 09/20 1T1/10 12/30 02/20
DATE
—�— Theoretical Actual
CITY OF ASHLAND
ASHLAND CREEK FLOWS
>- 12-
.....................................
11 ---—----------------- .................. ........................................................................................................................
10......... .................................... ----- ------------------------------------------ .................................................
...................................................................
U) 9......... -------- ....................----------------------- -----
0
8
.......... ....4 .
..............------------------------------ -- --- ------ - - - ------------............ ............................
7....... ---------------..... ........... ----—---- .................... -- --- --- -- - - - - - ................. ......................................................
... ................ ...................................................................... ................................................................. ............................
------------------------------------- .. .. ...................
0 ..... ... .. ..... ................................... .............. ...... ......
4 ......................... ........ .............
3---------------- ............. ............... ................. ....... .......................................................... ...................
..................... ..........................................
0 2......... ............................. 1994 is 1 .1 MGD below 1992 - - - -
LL
JAN MAR MAY JUL SEP NOV
DATE
AVG 1976-1993 1994 1992