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1994-0517 Council Mtg PACKET
JmP2 Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The Chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard and the length of the agenda. J�J AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL May 17, 1994 I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers R. ROLL CALL i III. APPROVAL OF MINUTES: Regular Meeting of May 3, 1994. I IV. SPECIAL PRESENTATIONS AND AWARDS: ,0 1. Proclamation of May 22, 1994 as "Airport Appreciation Day." 10 2. Proclamation of week of June 5-11, 1994 as "Crosswalk Awareness Week." V. CONSENT AGENDA: 1. Minutes of Boards, Commissions and Committees. 2. Monthly departmental reports - April, 1994. 3. Approval of modification of sewer easement off Ann Street, near Hersey Street. 4. Blanket approval of liquor license renewals for fiscal year 1994-95. 5. Approval of quitclaim deed for sulphur water line easement in Oak Knoll subdivision. 6. Memorandum from Electric Utilities Superintendent regarding emergency street cut on Cambridge Street. VI. PUBLIC HEARINGS: 1.,'- Proposed vacation of a 23 x 140 feet section of Clark Avenue near Garden Way. 2. / Proposed Budget for Fiscal Year 1994-95. 3. Proposed 2.5% increase in electrical rates. VII. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per speaker and 15 minutes total). VIII. NEW AND MISCELLANEOUS BUSINESS: 1. Report by Councillor Winthrop on "Partnerships for Livable Communities" workshop on growth management held on May 4, 1994. 2. Memorandum from Public Works Director regarding a security trailer agreement at Ashland Municipal Airport. 3. Report on CDBG spending plan and request for approval of CDBG final statement. IX. ORDINANCES. RESOLUTIONS & CONTRACTS: 1. First reading by title only of "An Ordinance amending Chapter 14.06 of the Ashland Municipal Code regarding Water Curtailment Measures." ✓2. First reading by title only of "An Ordinance amending Chapter 11.28 of the Ashland Municipal Code regarding restricted parking areas." 3. First and second reading by title only of "An Ordinance levying taxes for the period of July 1, 1994 to and including June 30, 1995, such taxes in the sum of $4,065,500 upon all the ODD real and personal property subject to assessment and levy within the corporate limits of the City of Ashland, Jackson County, Oregon. 4. First reading of "An Ordinance providing for the proration of business license taxes by amending Section 6.04.090 of the Ashland Municipal Code." of/ _. Reading by title only of "A Resolution adopting the 1994-95 budget and making appropriations. Reading by title only of "A Resolution certifying City provides sufficient municipal services to qualify for State subventions." �� yrr 33 Reading by title only of "A Resolution declaring the City's election to receive State revenue." �� 9SG-30 �3. Reading by title only of "A Resolution adopting electrical rate schedules." —9. Reading by title only of "A Resolution adopting a residential antidisplacement and relocation assistance plan for the City of Ashland." X. OTHER BUSINESS FROM COUNCIL MEMBERS XI. ADJOURNMENT MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL May 3, 1994' CALLED TO ORDER Meeting was .called .to order. by Mayor Golden at 7:03 p•.M. in the Council Chambers.*' .Councillors present were Laws, Reid, Hauck, Winthrop, Acklin and Arnold. APPROVAL OF MINUTES Minutes of the Regular meeting of April 19, 1994 were accepted as presented. . : . SPECIAL PRESENTATIONS 'AND AWARDS Mayor Golden read the following proclamations: 1. Proclamation of week of. May :8-14 as "National Historic Preservation, Week°;.. 2. Proclamation of 'week,of, May .15�-21 as "National Public Works Week" . CONSENT AGENDA 1. . Minutes of boards., commissions and committees. 2 . Monthly departmental reports - March, 1994. 3. City Administrator's monthly report. 4 . Quarterly Financial. Report for period ending March 31, 1994. 5. Memorandum from Public Works Director regarding ODOT hearing on Statewide Transportation Improvement Program 1995-98. 6. Memorandum from Public Works Director concerning status of DEQ revolving loan fund application. 7. Approval of request to cut pavement on Patterson Street at Poplar Place. 8 . Letters from Oregon Department of Transportation regarding grant awards from Hwy. 66 Area Plan and Historic District Infill Strategy approval. 9 . Approval of Mayor's appointment of Shelly Simmons to the Tree Commission, Don Ferguson to the Forest Lands Commission and Betty Seymour to the Senior Program Board. Councillors Hauck/Winthrop m/s approval of Consent Agenda. Voice vote all AYES. (r.Min w\5-3-94.nun-pg. 1) . PUBLIC HEARINGS 1. . Assessments for Railroad Park Local Improvement District (City of Ashland is the only owner to be assessed. ) Public Hearing was opened by Mayor. There was no public testimony. Public Hearing was closed. Resolution was brought forth and read by Mayor. Councillors Laws/Reid .m/s :adoption of Resolution 94-28. Roll call vote: Laws, Reid, Hauck," Acklin, Winthrop, Arnold YES. 2. Assessment for Tolman Creek Road traffic signal -Local Improvement District. Director of Public Works Steve Hall reviewed LID assessment process which was begun in 1991. Final assessment was determined to be 30% less than the original assessment. Public Hearing was opened. Zach Brombacher of IPCO at 640 Tolman Creek Road, spoke in . opposition of assessment on his property. Zach asked--f or assurance that 'all assessments would be collected by City. Director of Finance Jill Turner explained assessment collection process and assured Council all assessments are collected by City. Estelle Richards, 463 Tolman .Creek Road, spoke in opposition of assessment on her property. Estelle read letter to Council and distributed a letter she had submitted for publication by the Daily Tidings. Vicki Neuenschwander, 455 Tolman Creek Road, admonished Council for having assessment letters prepared prior to Public Hearing. Council advised Vicki the assessment amounts could be adjusted pending decision by Council after Public Hearing. Public Hearing was closed. Council held discussion on returning SDC contribution to original amount. Councillors Reid/Hauck m/s to return SDC's to original amount and recompute assessment accordingly. Voice vote: Laws, Reid, Hauck, Winthrop YES; Acklin and Arnold NO. Resolution was read. Councillors Arnold/Hauck m/s to adopt Resolution 94-29 as adjusted. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold YES. (rldinulcs 16-3-41.m6n-{.6.2) PUBLIC FORUM No response. UNFINISHED BUSINESS 1. Report by Fire Chief Woodley on Community Emergency Management Exercise held on April 13, 1994. Chief Woodley presented report. Mayor Golden commended Chief Woodley and EOC staff for the exemplary job that was done during the exercise. Chief Woodley reviewed summary items of report. Councillors Laws/Winthrop m/s approval of report and direct staff to carry out summary recommendations. Voice vote all-AYES. 2. Continue discussion on recommendations from Ad Hoc Space' Needs Subcommittee. . .Councillor Arnold discussed assigning Community Development Director John McLaughlin the task of procuring the necessary data to determine the amount of space needed, comparative costs for alternatives recommended by Ad Hoc City Ha11. Space Needs Committee, and to authorize engineering study of seismic retrofit of present City Hall structure. Councillor Laws stated the information on comparative costs and the amount of' space needed had been presented previously. Councillor Arnold stated he wanted study to proceed. Mayor and Councillors Laws and Winthrop will meet further with John McLaughlin. Councillors Acklin/Winthrop m/s to assign tasks to John McLaughlin. Voice vote all AYES. NEW AND MISCELLANEOUS BUSINESS 1. Appointment of Council representative to Southern Oregon Economic Development District (SOEDD) . City Administrator Brian Almquist asked for a Council volunteer to represent City at SOEDD. Councillor Hauck volunteered. (Odinumal5-3.94.min-pg.3) I ORDINANCES, RESOLUTIONS & CONTRACTS 1. Reading by title only of "A Resolution setting police -special service fees and other related fees pursuant to the Ashland Municipal Code 3 and repealing Resolution no. 91- 07. " Councillor Reid asked that Parade Permit fee of $10.00 be removed. Councillor Arnold agreed. Councillors Laws/Hauck m/s adoption of Resolution 94-23 as amended-. Roll Call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold YES. 2 . Reading by title only of "A Resolution establishing a filing fee for street and alley vacations. " Councillors Hauck/Laws m/s approval of Resolution 94-24. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold YES. 3. Reading by title only of "A Resolution accepting the organization chart of the Rogue Basin Watershed Steering Committee and Bear Creek Watershed Council and Bylaws of the Bear Creek Watershed Council and authorizing City participation. " Councillors Laws/Reid m/s adoption of organization chart, bylaws and City participation in Resolution 94-25. Voice vote all AYES. 4 . Reading by title only of "A Resolution changing the name of Madrona Place to Terrace Street within the City Limits of the City of Ashland. " Councillors Winthrop/Arnold m/s approval of Resolution 94-26. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold YES. 5. Reading by title only of "A Resolution levying special benefit assessments in the amount of $197, 195 for assessments for a public park in the Railroad Park Local Assessment District formed by Ordinance 2963 , to be included in Assessment District no. 66. " Brought forward under Public Hearing #1. (r.h inutu6-3-94.min-pg.4) 6. Reading by title only of "A Resolution dedicating property within the greenway for park purposes pursuant to Article XIX, Section 3 , of the City Charter. " Councillors Arnold/Laws m/s approve Resolution 94-27. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold YES. OTHER BUSINESS FROM COUNCIL MEMBERS Councillor Winthrop advised Councillors that Growth Management workshop scheduled for May 4, begins at 7:30 a.m. in Medford. Councillor Acklin promoted the City Band Fundraising Telethon scheduled for Cable Access Channel 9 on Thursday, May 5, to raise funds for the City Band's trip to our sister city in Guanajuato_, Mexico. Councillor Laws reminded Council of Neighborhood Planning meeting for Strawberry Lane neighborhood scheduled for Thursday, May 5, in the evening at the Calvin Hall of the First Presbyterian Church on Walker and Siskiyou. ADJOURNMENT Meeting was adjourned at 8:30 p.m. Nan E. Franklin, Recorder Catherine M. Golden, Mayor (cMinuWl5-3-94.min-pg.5) - /� �/d\ m \✓� ........... / 1\ . ! / _ `(�lr \ _ /" ii�lhli � .1 _ �//\ '•" t '?• .es i ..!•,`Ye: 1/R'1 ^' i C ��<t'1 \ e >))P`� ,;il,• .; sI , :; PROCLAMATION "Uy :i��!C2• 6 �11�II �f1•C�-. {411= WHEREAS, :access to a modem transportation system is essential to the Ashland F? r l economy; and 1 ray\, WHEREAS, the City of Ashland, Oregon enjoys the use of the national air transport system through its municipal .... Y g pal airport, Ashland-Sumner Parker Field; 1��°;s; 1111 and WHEREAS, each citizen receives the benefits of that-use through private = ==' g P Passenger, tourist, air cargo, medical evacuation, fire suppression and recreational ;s activities. )lr» NOW THEREFORE, I, Catherine M. Golden, Mayor of the City of Ashland, : i Oregon, do hereby proclaim m Sun a y, M ay 22, 1994,. as: "AIRPORT APPRECIATION DAY" in Ashland and encourage each person to visit Ashland-Sumner Parker Field that day ' )11),111p, to gain a greater appreciation for this vital part of our national, regional and local Rt\ -> transportation system and the people who support and sustain it on our behalf. \ y Dated this 17th day of May, 1994. s J =y i Nan E. Franklin, Recorder Catherine M. Golden, Mayor cl ly ' i iij, 1;,I �ti!f • a I .I ,7: t,f as eaF s e �k9 Zx\\Ii1 9 ri^��?�\ ?a•A�i' y / 1 \ \`�,�r a F 11 It�t f�`s 1 y �/ \ ZI • T.lV 3..\\Y�t�y ...... .. � /�\� �ir: ,r 1\\///\l�. l ::(i�,l, /I.�. y '✓11\`f ' }YIm F`e ar ti /u 9 ?1t o I. im f ,l ry ;'Ytlr ,7. %�✓ y re _V= /"ihx..°'7„V / a/ In r , ,. 'u` m .fr '� . rt/i yy/tl Ztjl �i`�i}' •} .Y %' Y: p chi ::�} N}' V.r \ r� 7 �vn tl.. / /°`9�'w/' S` J.'��p , g4 PROCLAMATION "Miff WHEREAS Pedestrians have the right of way over vehicles; and ((��1'•. illl?€f. WHEREAS, Oregon law requires drivers to sto p for pedestrians ans in marked or f�,r unmarked crosswalks; and. P. WHEREAS, every intersection is a crosswalk whether palmed or not; and ' -�� WHEREAS, children under the age of nine cannot judge distance, motion orfc1+t$ttr' Pad, may be inattentive or distracted; and may think that when y� they see a car, the driver sees them,• and WHEREAS, the elderly'or_disabled may have poor vision, hearing, or other limitations; and WHEREAS the City 8 ry is committed to encourage walking and all citizens are entitled to safe use of the public roads. NOW, THEREFORE, I, Catherine M. Golden, Mayor of the City of Ashland, do hereby proclaim the week of June S through June 11, 1994, as ==' a,((►#3 ( i Crosswalk Awareness Week RQH: z— • in the City of Ashland, Oregon, and I call upon all motorists to contribute to ;_. improving the safety of pedestrians and crosswalks by being aware of them and z) yw graciously yielding the right of way. Given under my hand and the seal of the City of Ashland this 17th day of May, ',;(lll!-': . .I 1994. ..[iY. I I ys]Lr. t:: �(1! Catherine M. Golden, Mayor + Fsr ATTEST.- I N I Nan Franklin, City Recorder ''1��)11 I uW\ +.'1'^Y^,• 7SiY �YV' Vp 7l 1e hpyv IIG%'•1,$4;7 1..... (y�yw a .....�It •..- nl�/. A� 1 /W1K Ire A_1�u �}•a � � �•. ff.• V. ��\<'4d. cir \W\� 1w.„± v� 41\I/V {.w"'.:'i ..i 1\Y.• e. ASHLAND POLICE DEPARTMENT MONTHLY REPORT April, 1994 o TRAINING: Sergeant Rumble, rumble, Randy Pryorpresented crash, bang, clank!!!! his second annual bike C4-L%- The buildings are refresher course. The shaking! Many people class was presented to 0 from the City of those interested in Ashland participated becoming proficient in in a mock disaster bike operations as related to patrol. Also earthquake drill to help prepare us for when included in this training session was a firearms an actual disaster occurs. Thank heavens it instruction course for bike operators. Those wasn't "REAL WORLD"!!!! who attended were:Randy Pryor,Kip Thomas, Ken Savage, Randy Snow, Theresa In looking over the monthly Selby, Loren Deffenbaugh, Bob Smith, and statistics Part 1 offenses Wendy Svaren. (major crimes and thefts) were up 6.7%for the month o A special seminar presented by Danny Cox of April. This rise is due to a called "When the Heat is on" was held at increase in reports of Southern Oregon State College. The seminar residential burglaries (27 this was designed for First Line Supervisors. year-to-date compared to 17 reported during Those who attended were:Mel Clements, the same time in 1993), however, there has Linda Hoggatt, Barbara Hansson, Craig been a decrease in commercial burglaries. Hooper, Lisa Brooks, Mike Bianca, Randy There has been a noticeable increase in Pryor,and Rich Walsh. bicycle thefts (37 reported this year-to-date compared to 20 reported last year). An overall o A special seminar presented by Dr. increase of +5.4% is noted in Parts I and II Solomon was presented by Region 5 Training crime statistics. Council at Jackson County Public Works. The training was air "Critical Incident The following "crimes"reflected a decrease: Trauma". Those who attended were: Mel Stolen Property,Liquor Laws, Juvenile Clements, Linda Hoggatt, Mike Bianca, and Runaways, and Trespass. There has also Craig Hooper. been an increase in vandalism crimes: 166 reported this year-to-date compared to 125 o Officer Buddy Grove attended a BPSST reported last year. Confrontational simulations class at Monmouth, Oregon. 1 o Officer Buddy Grove put on two shoots National Telecommunications Month during the month. One was for qualifications of off duty weapons. The other shoot was an April was National Telecommunications obstacle course required for the department. Month. In appreciation for the stressful, hard work the dispatchers do for the city, the o Karol Williams, Sue Rogers, and Kelly telecommunicators were treated to a Haptonstall attended a Micro Dynamics Word luncheon. Perfect Level Two Class. EXPLORERS o Al Mireles, Gail Rosenberg, Rich Walsh, and Ken Savage attended a Word Perfect No report submitted. Basic Class. RESERVES: INVES77GA77ONS: No report submitted. o Detective Rich Walsh CRIME PREVEN170N: attended a three day seminar on basic Officer Bailey continued to train background investigations. This was a BPSST volunteers at the Pacific approved class presented in Roseburg. Northwest Museum of Natural History. COMMUA7C47I0NS. A cooperative training program Statistics: for volunteers at the new committee responding to reports lVlurchptt of sexual assault at SOSC worked well to coordinate input from this agency, the DA's Calls For Service 724 776 Office, Crisis Intervention, and SOSC Security. Medical Runs 59 64 Fire Runs 23 15 Officer Bailey presented an hour-long class on ALS Runs 45 33 consequences of drug use to Mrs. Hunter's 7th Auto Aid 5 1 grade health class. Phone Statistics: Three D.A.R.E. Classes from this school district will be participating in "D.A.R.E.Day iVlarch Apr%1 at Emigrant Lake next month. Janet assisted Day Shift 833 910 Deputy Todd from the Sheriff's office with Swing Shift 1287 1221 preparations for the event, including eliciting Graveyard 506 523 support and personnel from Southern .Oregon Front Desk 3379 3439 State College, Fire District 5, and Ashland 911 Calls 490 496 Life Support. Total Calls 6495 6589 2 ASHLAND POLICE DEPARTMENT PLCIOOIR CREATED: CONSOLIDATED INCIDENT REPORT 5102194 11:25:17 APRIL 1994 CLASSIFICATION + REPORTED OFFENSES f a CASES CLEARED f f CLEARENCE RATES f f NO. OF ARREST CHARGES a OF OFFENSES ACTUAL ACTUAL ACTUAL % CHANGE TH19 THIS LAST YEAR TO THIS THIS LAST THIS THIS LAST THIS MONTH YEAR TO DATE MONTH YTD YTD DATE MONTH YTD YTD MONTH YTO YTO 3UV ADULT TOTAL 3UV ADULT PART I CRIMINAL HOMICIDE MURDER 1 100.0 X MANSLAUGHTER. RAPE I 1 I ROBBERY 1 3 66.7 % 3 100.0% AGGRAVATED ASLT 2 2 I 10O.0IV, 50.0% 3 BURGLARY 1 2 5 RESIDENCE a 27 17 + 58.3 X 1 3 4 12.5% 11.1% 23.5% NON-RESIDENCE 1 9 21 - 57.2 % 1 2 11.1% ?.5% LARCENYlTHEFT 13 7 2O 57 39 SHOPLIFTING 14 50 46 + 4.2 % t0 38 38 71.4% 76.0% 79.2% - THEFT FROM MV 6 A3 31 + 39.7 X 3 7.0. MV PARTS-ACCESS 7 21 22 - 4.6 "n 3 2 14.3% BICYCLE THEFT t0 37 20 + 85.0 X 1 3 10.0% 3.11A THEFT FROM DLDS 7 39 19 + 105.3 " 8 1 20.5% 5.21 OTHER, THEFTS 17 55 30 - 3I.3 % 3 15 11 27.3% 6.3.% MOTOR VEH THEFT 4 10 15 33.3 % 2 4 20.O% 26.7% 2 ARSON 3 6 2 + 200.0 X 1 2 33.3% 33.3% 2 2 3 1 PART 1 TOTAL 20 301 292 + 6.7 % 16 30 60 20,0% 26.6% 21.3% IS 8 23 64 49 PART 11 SIMPLE ASSAULTS 10 31 28 + 10.7 % 6 21 12 60.0% 67.7% 42.9% 1 6 7 5 22 FORGE COUNTERFEIT 5 10 12 - 16.7 X 2 3 2 40.0% 30.0% 16.7% 2 2 1 71 FRAUD 1 ! 5 CHECKS 7 2? 16 + 81.3 % 4 25.0% CREDIT CARDS 3 - 100.0 X 3 100.0% OTHER, FRAUD 4 14 29 - 30.0 % 1 3 3 25.0% 21.4% 15.0% EMBEZZLEMENT I I 1 100.0% 1 STOLEN PROPERTY 2 !S - 36.7 X 1 6 50.0% 40.OX f 1 2 9 VANDALISM 43 166 125 + 32.8 % 3 38 12 7.0% 16.7% 9.6X 30 30 53 14 WEAPONS OFFENSES 3 4 - 25.0 % 3 3 !00.0% 7J.04 1 3 PROSTITUTION SEX CRIMES it 8 + 37.5 ° 2 5 18.2% 62.5% 1 1 1 NARCOTICIDP.UGS 7 29 16 + 8113 X 7 29 11 100.0% 10010% 68.3% 3 6 9 a 53 GAMBLING OFF AGNST FAMILY 3 4 - 25.0 % 1 33.3% 1 DRIV UNDER [NFLNC 3 36 35 + 2.7 X 8 36 33 100.0% 100.0% 94.3% 7 9 37 LIDUOR LAWS 2 15 42 - 64.3 % 2 i3 32 If/0.0% 86.7% 76.2% 3 16 19 16 41 DISORDER CONDUCT a 42 46 - 9.7 % 2 7 12 25.0% 16.7% 26.1% 3 3 7 25 KIDNAP I 1 l 1 100.0% 100.0% 1 1 TRESPASS 17 56 68 - 17.7 X 15 15 41.2% 26.SX 22.1X 3 i i0 6 21 ESCAPE ALL OTHER 35 162 131 + 23.7 % 12 52 31 34.3% 32.11 23.7% ? ]4 26 32' THREATS 3 4 - 25.0 % I 1 33.3X 25.OX CUR.FEVILOITERIN6 8 - 12.5 % 3 8 42.9% 100.OX 25 RUNAWAY 3UV 7 16 22 - 27.3 X 3 6 5 42.9% 37.5X 22.7X 2 2 4 PART 11 TOTAL 154 637 600 + 4.8 % 54 226 198 35.1% 35.5% 32.6% 48 6! 109 160 337 PART I S PART 11 234 938 990 + 5.4 4 70 306 258 29.9% 32.6X 29.0% 63 67 132 224 385 l ASHLAND POLICE DEPARTMENT PLCIQOIR CREATED: CUMSOLIDATED INCIDENT REPORT 5/02194 11:25:17 APRIL 1994 CLASSIFICATION + REPORTED OFFENSES i CASES CLEARED r CLEAP.ENCE RATES + NO. OF ARREST CHARGES s OF OFFENSES ACTUAL ACTUAL ACTUAL % CHANGE THIS THIS LAST YEAR TO THIS THIS LAST THIS THIS LAST THIS MONTH YEAR TO DATE MONTH YTO YTO DATE MONTH YTD YTO MONTH YTO YTD JOY ADULT TOTAL JUV ADULT PART III TRAFFIC CRIME HIT S RUN 3 35 29 + 25.0 : 7 4 20.0% 14.3%, 6 RECKLESS ORIV ! 1 2 - 50.0 % ! 1 2 100.0% 100.0% 100.0% l 1 i 2 ELUDING 1 DR. WHILE CUSP 3 5 - 40.0 % 3 5 100.0% 100.0% 4 FT DISP DRY LIC TRAFF ACC.-FATAL TRAFF ACC.-INJURY s at 12 + 75.0 % l ! 4.0% B.3% TRAFF ACC ,,°RF' DAM !0 4? e5 24.0 % 4 b.2R FISH L GAME ! MARINE VIOLATIONS ILLEGAL ALIEN CUSTODY 2 100.0 % WARRANTS 6 15 16 6.3 % b 15 15 100.0% 100.0A 93.91 10 t0 24 MV RECVRD OTHER 1 3 33.3 % 1 33.3% FROP REC'JRD-OTHER I a 3 33.3 % ! 33.2% UGITIVES i! 42 30 + 40.0 % to 40 30 90.9% ?5.25 100.0% 15 15 8 58 MISSING PERSONS 3 + 200.0 % SUDDEN DEATHiBODY 1 3 3 SUICIDE-ATMPT 1 66.7 % OTHER ACCIDENTS ANIMAL PROBLEMS 42 t2? 123 + 4.? % S 0% PF.'OPEP.TY LiF/C 50 145 126 + 15.1 1 1 2.0% 7% ABANDONED AUTO 2! 92 96 4.2 % LOCATE ONLY AUTO IMPOUND AUTO 2 2 71.4 % ASSIST. RENDERED 90 334 299 + 12.1 X 2 DOMESTIC PROBLEMS 4 14 32 - 56..' % INSECURE PREMISES 9 . 27 28 3.6 SUSP PER/CIP,C 37 154 155 - PURLIC SAFETY 6 27 26 + 3.8M1X 3.3% DISTURBANCE/NOISE 81 243 1936 + 3•".�.6 % 1 4% SICK CARED FOR 13 67 58 + 15.5 MARINE ACTIVITIES TRAFFIC/ROADS 37 127 156 18.6 CIVIL COMPLAINTS ., 27 25 + 8.0 YEN DISPOSITION ALARMS SOUNDING CONFIRMED I I FALSE 20 82 72 + 13.9 % ACCIDENTAL 2 FAULTY 1 2 50.0 OTHER SUBPOENAS ASSLT AS OFFICERS 1 1 100.0% OTHER MISC 13 39 44 11.4 % 1 2.3% PART III TOTAL 461 1692 1608 + 5.2 % IB 71 69 3.9% 4.2% 4.37, 2b 26 10 ?5 GRAND TOTAL 695 2630 2498 + 5.3 % 68 377 327 12.",% 14.3% 13.1% 63 95 153 234 480 1 , . ASHLAND PLANNING COMMISSION REGULAR MEETING MINUTES APRIL 12, 1994 CALL TO ORDER The meeting was called to order at 7:00 p.m by Chairperson Barbara Jarvis. Other Commissioners present were Hibbert, Bingham, Armitage, Cloer, Medinger, Thompson, Powell, and Carr. Staff present were McLaughlin, Molnar, Knox, and Yates. APPROVAL OF MINUTES AND FINDINGS Hibbert moved and Armitage seconded approval of the Minutes and Findings of the March 8, 1994 meeting. PUBLIC FORUM McLaughlin introduced Kelly Madding, Associate Planner/Affordable Housing Officer for the Department of Community Development. TYPE II PLANNING ACTIONS PLANNING ACTION 94-032 REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO THREE LOTS LOCATED AT 1632 ROSS LANE. TWO OF THE PARCELS WILL BE ACCESSED FROM PEACHEY ROAD. A 1.5 FOOT (APPROXIMATELY) LOT WIDTH VARIANCE IS ALSO BEING REQUESTED TO ALLOW A LOT WITH A WIDTH LESS THAN 75 FEET. APPLICANT: RICHARD LUCAS Site Visits and Ex Parte Contacts All Commissioners, except Thompson, had a site visit. STAFF REPORT Molnar entered into the record the letter from John and Gloria Tredway requesting a 30 day postponement of the hearing. He noted that the information was available to them 20 days before the first hearing. Jarvis asked the applicant if he was willing to agree to a postponement. RICHARD LUCAS did not wish to postpone the hearing. Hibbert moved to proceed with the hearing. Carr seconded the motion and it passed. Medinger abstained. Molnar continued with the Staff Report. The criteria for a Minor Land Partition was sent out with the notice. Molnar explained the history of lot splits in this area. The neighbor's main concerns during previous hearings was with increased traffic along Harmony and Ross Lanes. This application will have access to Peachey Road, not Ross Lane. Staff has recommended approval with the attached four Conditions. PUBLIC HEARING RICHARD LUCAS,,1632 Ross Lane, repeated several points he had made in his application. He said his neighbor was granted a Variance just like the request he is making. He feels the lots he is creating have been designed taking into consideration trees, utilities, light, etc. Hibbert believes he addressed the Tredway's concern about access to Lot 1. Medinger does not believe this is the proper way to do land use planning by developing parcel by parcel. The argument can be made there is a driveway going from Peachey and Ross Lane. His concern is that by leaving a 21,780 sq. ft. parcel, that it makes it possible that parcel could be divided also. Lucas said it could be but they would have to move the house. Medinger.wondered if Lucas would agree to moving the middle boundary,line so the lot would be less than 21,000 sq. ft. and making it undividable. Lucas said he would not agree to that and even though he himself does,not intend to split the lot, he wants to maintain the right. Medinger would like to have looked at the area as a whole, but Jarvis pointed out that in order to subdivide a larger piece, someone would have to acquire several lots. Thompson thought part of the problem might have been when the property was annexed, there should have been a transportation (street, pedestrian) plan to which the property owners had to agree. McLaughlin disagreed with Medinger and stated that given this area between Ross Lane and Peachey Road with existing streets and the depths of the lots, the way the parcels are being developed is appropriate. The subdivision process is used when a new street is developed and a whole new grid pattern or a street transportation network would be designed within a neighborhood. The existing streets have more or less mandated the development of this area. The transportation issues are what should have been addressed. ASHLAND PLANNING COMMISSION 2 REGULAR MEETING MINUTES APRIL 12,1994 Lucas wanted to apologize in advance for any construction noise that might occur during construction. Staff Response Molnar added that if the Commission decides to approve this application, Staff recommends adding a Condition that a conservation easement be provided along the riparian area along the west property line within 20 feet of the creek channel. Lucas agreed. COMMISSIONERS DISCUSSION AND MOTION Medinger expressed his objections to development by Minor Land Partition. Could there be a driveway design that would be better than what the applicant is showing? Medinger discussed the possibility of a pedestrian path from Peachey Road to Ross Lane. Thompson wondered about a pedestrian path running along the property line from Peachey Road to Ross Lane (the east side of Lot 600). RE-OPEN PUBLIC HEARING Thompson asked the applicant if the neighbor was happy with the position of the garage? Lucas said he has discussed this with his neighbor but nothing has been decided. Armitage moved to approve Planning Action 94-032 with the attached five Conditions (includes the conservation easement). Hibbert seconded the motion. There was further discussion about a pedestrian path. Medinger thought there should be an easement for a path when these properties are developed, giving a way from Peachey to Ross. If the garage was never removed, there could still be a path easement from the middle of the parcel to Peachey Road, with a new path easement attached to Lot 500 that reaches to the middle. It would be halfway between the Catholic Church and Walker. Some of the Commissioners favored that idea. Armitage did not wish to amend his motion. The motion carried with Bingham, Armitage, Hibbert, Jarvis, and Cloer voted "yes" and Carr, Medinger, Thompson, and Powell voting "no". ASHLAND PLANNING COMMISSION - 9 REGULAR MEETING MINUTES APRIL 12,1994 PLANNING ACTION 94-057 REQUEST FOR A CONDITIONAL USE PERMIT AND SITE REVIEW FOR AN ELECTRICAL SUBSTATION LOCATED ON THE EAST SIDE OF.MOUNTAIN AVENUE NEAR HERSEY STREET. APPLICANT: CITY OF ASHLAND Site Visits or Ex Parte Contacts All Commissioners had a site visit. STAFF REPORT The City has been involved for the past couple of years looking for an electrical substation site. Through a lengthy process, the property on Mountain has been selected. The City also purchased the area surrounding-it for a 28 acre park. A Minor Land Partition and Boundary Line Adjustment were approved in December that created the two acre parcel that is the substation site property. Staff displayed maps showing the substation location, landscaping around the substation, and the park area. Staff believes the impact for the substation would be less than a 9-lot subdivision as outlined in the Staff Report. There will be a heavy landscaping buffer around the fenced perimeter of the substation. The substation height will be approximately 17 feet. Staff has recommended approval of this application. Carr wondered about night lighting. BOB LAFFEL, Bonneville Power Administration, District Manager, 86000 Franklin Blvd., Eugene, OR 97405, said they can be flexible with what they do about night lighting. However, if they have to do maintenance on the substation at night, they would.have to have the lights on. He will comply with whatever conditions are necessary. There are certain lights that remain on at night. Bingham said that since BPA is exempt from our land use process, even if the Planning,Commission decided to say "no" to this application, they could go ahead anyway. McLaughlin said BPA has chosen to work cooperatively with the City and surrounding property owners. Bingham wondered about the buzz that is normally heard at substations. Laffel said a substation does make a low hum, however, they will comply with any noise laws. ASHLAND PUNNING COMMISSION 4 REGULAR MEETING MINUTES . APRIL 12,1994 Medinger asked where the feed lines run. AL WILLIAMS, Director of the Electric Department, said one line will run down Hersey and two will run up Mountain Avenue in order to keep fewer lines running up Mountain. Sixty foot poles will be installed to keep everything away from homes as much as possible. The lines will be configured the best way they possibly can. The lines will go underground from the substation to Mountain Avenue. PUBLIC HEARING MARIE MOREHEAD 310 N. Mountain Avenue, submitted photographs from 1966 showing the area near the substation under water. She wondered if someone could explain how the substation will be kept out of the water. McLaughlin said the flood plain area does not come up as far as the substation. Laffel said an environmental analysis was done on this property and the land does not lie within the 100 year flood plain. If land is in the flood plain, the land would elevate the station to mitigate the problem. If the substation gets wet, it goes out. McLaughlin read a letter into the record from Jill Murphey, 492 Lynn Street objecting to the approval of this application. He also noted a letter from Mark Murphey and a letter from Robert Williamson that were written at the time of the Minor Land Partition. AL WILLIAMS,stated that the EMF (Electromagnetic Field) will be lower because the power lines will be on higher poles and because of the line configuration. In the park, there will be a buffer zone to protect the park. Powell asked what happens to the EMF when the wires are buried underground and why are these not underground. Williams responded that lines running underground. are not as reliable, they don't last as long, and it is expensive to place them underground. Also, the EMF is higher when three feet deep because a person would be closer to the wires. Armitage wondered if a vegetation buffer had been proven to reduce the EMF. Williams said the park play area would be further away and the substation will not be putting out that much of an EMF. ASHLAND PLANNING COMMISSION S REGULAR MEETING MINUTES APRIL 12,1994 MIDGE THIEROLF, said the park being planned is an active park. There will be a large planting to buffer the site, not the EMF. They have tried to remove the play areas as far away as possible from the substation. The parking area will be about 100 feet away from the fencing around the substation. Thierolf assured the Commission that Brian Almquist, City Administrator, is willing to put a fair amount of money into planting larger trees. There was discussion about planting trees along the edge of the road along Mountain Avenue, in the area that comes down the hill, to help with screening because the substation could be seen from the top of the hill. Thierolf said Almquist has been supportive of this type of screening. Laffel said there would be an eight foot high chain link fence with wood slats to obscure the view of the substation. MOREHEAD, questioned if BPA owns the land, is the City doing the landscaping and would they be responsible for maintenance of substation. Laffel said a contractual agreement will be made where the City will provide the landscaping and maintenance of the area. COMMISSIONER DISCUSSION AND. MOTION Cloer thought it would be a good idea to add a Condition stating: that additional landscape screening and trees be provided along Mountain Avenue south of the substation site on park property. The purpose is to provide additional screening from the higher elevation area of Mountain Avenue. The additional landscaping will be irrigated. Carr moved to approve Planning Action 94-057 with the addition of Condition 4 as stated in the last paragraph under the Public Hearing. Hibbert seconded the motion and it carried with Thompson abstaining. OTHER Planning Commission Rules The rules will be for all new Commissioners and will handed out when they are appointed. Two weeks notice has to be provided prior to adoption of the rules. This could be scheduled for the next meeting. Election of Officers are in May now. The'rules have been changed so elections would be held in January in order to give new Commissioners an opportunity to get to know ASHLAND PLANNING COMMISSION 6 REGULAR MEETING MINUTES APRIL 12,1994 the people and the process before voting on a Chairperson, etc. Under item 8, "Deadline for Consideration of Agenda Items", McLaughlin will reword this to fit our ordinance. The footnote 'Terms of Office" will become #13. It was suggested that when the Commission has a new member, it would be important to take 15 minutes at the first Study Session to talk to the new member about rules and procedures. There was consensus on the above items. ADJOURNMENT The meeting was adjourned at 9:15 p.m. ASHLAND PLANNING COMMISSION 7 REGULAR MEETING MINUTES APRIL 12,1994 ASHLAND PLANNING COMMISSION HEARINGS BOARD MINUTES APRIL 12, 1994 CALL TO ORDER The meeting was called to order by Jenifer Carr. Other Commissioners present were Cloer and Thompson. Staff present were Molnar, Knox and Yates. APPROVAL OF MINUTES AND FINDINGS Cloer.moved and Carr seconded the approval of the Minutes and Findings of the March 8, 1994 Hearings Board. The Minutes and Findings were approved. TYPE 11 PUBLIC HEARINGS PLANNING ACTION 94-004 REQUEST FOR A CONDITIONAL USE PERMIT TO REPAIR AND EXPAND A NON- CONFORMING STRUCTURE (ACCESSORY RESIDENTIAL UNIT) LOCATED AT 163 HIGH STREET. APPLICANT: JOHN MCCLENDON This action has been postponed. PLANNING ACTION 94-053 REQUEST FOR A SITE REVIEW FOR AN OFFICE/STORAGE/SHOP BUILDING TO BE LOCATED ON LOT 1 OF THE RECENTLY APPROVED SOUTHERN PACIFIC SUBDIVISION. APPLICANT: STEVE HOXMEIER All Commissioners made a site visit. STAFF REPORT The applicant made the same request in 1993, however, for a temporary building. The proposed building would be located in the Railroad Subdivision. It should be noted that when the Planning Commission approved the application, it was approved as temporary for one year and after that year, the Commission would review it as an extension or give permanent approval. The property involves the construction of an 1100 sq. ft. office/storage building. Since the time the Staff Report was written, the applicant has submitted a revised site plan. . It shows lawn and shrubs along with the elevation facing Fourth Street. Molnar drew the Commissioner's attention to the Minutes from the Historic Commission meeting. This is a critical corner for the future development of the railroad district. It will serve as an anchor building for that area. The proposed design looks residential, given the pitch of the roof and the materials. The underlying zoning is Commercial and the Comp Plan Designation is Commercial and historically, that area has developed with a commercial tone. There was a concern that the type of design was more residential than urban in appearance. The Historic Commission recommended that the application not be approved at this time. The main concern was the 46 feet of building length, that there were not enough changes in mass or articulation and therefore recommended the applicant come back to the Historic Commission subcommittee to address those type of issues. Also, the Historic Commission felt work needed to be done on the trim, and the windows originally approved a year ago indicated double hung windows. The applicant is agreeable to the double hung windows. The Staff Report has made additional comments with regards to landscaping and public sidewalk improvements. Since Hoxmeier's last proposal, new commercial development standards have been adopted for highly visible areas such as the A Street area. The new standards include mandatory sidewalks on all street frontages, landscaping plans, buildings that would have to incorporate changes in mass, articulation, alcoves, overhangs--details that would make the buildings more pedestrian oriented as well as breaking up large linear facades. Staff has to require the sidewalks. There needs to be a site, size, and species specific landscaping plan submitted for at least the perimeter of the building. The majority of the lot, the applicant would like in the existing natural state. It is a mainly grassy area with maple trees that he would maintain. The area closer to Fourth will need a specific landscaping plan. Given the recommendations from the Historic Commission,meeting, Staff is recommending the applicant allow the Commission to continue the application for at least a month to review the issues of building design. Cloer feels awkward about this application because he is trying to anticipate what the entire development on that lot will be. The way the building is being placed, it looks like there will be further development on this lot and it seems that without a total plan, he is uncomfortable with reviewing this application. Molnar said the Historic Commission had similar concerns and they would like to see a larger building wrapping around that corner. The only reason the Historic Commission did not completely deny the application is because it is set so-far back on ASHLAND PLANNING COMMISSION 2 HEARINGS BOARD MINUTES APRIL 12, 1994 the lot and it would be possible that another building could be built closer to the corner. PUBLIC HEARING STEVE HOXMEIER, 435 B Street, stated that he brought this application to the Commission once before for a temporary building. Since the Historic Commission meeting, he has made some changes to the long side of the building to break up the mass. He has agreed to double hung windows. The porch will be made larger with a bannister on the front with an arbor. Hoxmeier said the porch was approximately eight feet in width with the stairs being indented. He submitted new elevations. Cloer wondered if Hoxmeier felt comfortable with the placement of the building and how it will relate to the rest of the area. Hoxmeier responded that he still plans to build a gym or a sports place. So Cloer deduced that Hoxmeier would still like to have a temporary building. Hoxmeier would, but was unable to get a building permit for temporary building as he was in conflict with construction codes. Thompson did not believe the building was that disagreeable with the revised elevations. Hoxmeier added that he would like a garden on the corner. Hoxmeier intends to share the elevations submitted today to the Historic Commission subcommittee. Carr thought that for a permanent building, this looks very temporary. She did not think it looked commercial. COMMISSIONERS DISCUSSION AND MOTION Cloer felt that from the applicant's standpoint, what Hoxmeier is attempting to do is something that is feasible for Hoxmeier in terms of development of his property. Cloer is hesitant to get in the way of that if Hoxmeier can meet the design.requirements of both the commercial development standards and the Historic Commission. Cloer believes that ultimately there will be more commercial looking and more desirable buildings along Fourth Street. He would hesitate to say a small building is unacceptable. Thompson explained that some of the building requirements have been tightened to the point it is difficult to get permits. He believes any conditions placed on the applicant, should be with more latitude than restrictions. Thompson believes the criteria have been met. ASHLAND PLANNING COMMISSION 3 HEARINGS BOARD MINUTES APRIL 12,1994 Cloer thought adding a Condition 6 -- that the building design incorporate changes shown on the revised elevations (Exhibit P-1 submitted 4/12/94). Those changes are to be reviewed by the Historic Commission subcommittee and approved by the Staff Advisor. Thompson moved to approve PA94-053 with the attached 6 Conditions. Cloer seconded the motion and it carried unanimously. TYPE I PLANNING ACTIONS PLANNING ACTION 94-039 MINOR LAND PARTITION TO DIVIDE A PARCEL INTO TWO LOTS 389 E. HERSEY STREET APPLICANT: IRAJ OSTOVAR This action was approved. PLANNING ACTION 94-054 FINAL PLAN APPROVAL FOR A FOUR-LOT SUBDIVISION UNDER THE PERFORMANCE STANDARDS OPTION GRANITE STREET NEAR THE INTERSECTION OF GRANITE AND SOUTH PIONEER STREETS APPLICANT: GARY AND DIANE SIETZ This action was approved. PLANNING ACTION 94-059 REQUEST FOR A CONDITIONAL USE PERMIT FOR A TEMPORARY USE TO OPERATE AN ESPRESSO BAR OUTSIDE 142 E. MAIN STREET (FORTMILLER'S). APPLICANT: SHAWN POLLARD AND TANYA TRAISTER There was some question about the call-up of this hearing. John Schweiger submitted a letter that came into the office past the deadline. Thompson was requested by Bill Robertson to call this action up for a public hearing. A letter will be sent to the applicant explaining the procedure. ASHLAND PLANNING COMMISSION 4 HEARINGS BOARD MINUTES APRIL 12,1994 PLANNING ACTION 94-060 CONDITIONAL USE PERMIT FOR A TEMPORARY USE TO OPERATE THE MARKETPLACE UNDER THE VIADUCT ON WATER STREET. HOURS OF OPERATION WILL BE: SATURDAY AND SUNDAY FROM MAY THROUGH OCTOBER FROM 10:00 A.M. TO 6:00 P.M. APPLICANT: LITHIA ARTS GUILD Cloer was concerned that the Brew Pub has the lease from the land from the State. Molnar said the City still oversees the operation. This action was approved. PLANNING ACTION 94-062 SITE REVIEW TO/ CONSTRUCT A 2980 SQUARE FOOT OFFICE BUILDING 255 "A" STREET. APPLICANT: ELLIS WILSON This action has been called up for a public hearing. PLANNING ACTION 94-063 CONDITIONAL USE PERMIT AND SITE REVIEW FOR THE ADDITION OF A TRAVELLER'S ACCOMMODATION OWNER'S QUARTERS 137 N. MAIN STREET APPLICANT: BRAD PARKER This action was approved. PLANNING ACTION 94-064 CONDITIONAL USE PERMIT FOR A TRANSFER OF OWNERSHIP FOR A TRAVELLER'S ACCOMMODATION 668 N. MAIN STREET (MORICAL HOUSE) APPLICANT: GARY AND SANDRA MOORE This action was approved. ADJOURNMENT The meeting was adjourned at 2:45 p.m. ASHLAND PLANNING COMMISSION 5 HEARINGS BOARD MINUTES APRIL 12,1994 ASHLAND PLANNING COMMISSION STUDY SESSION MINUTES APRIL 26, 1994 CALL TO ORDER The meeting was called to order by Chairperson Barbara Jarvis. Other Commissioners present were Susan Powell, Larry Medinger, Hal Cloer, Michael Bingham, and Brent Thompson. Staff present were McLaughlin. NEW BUSINESS There was discussion and review of the revisions to the Land Use Ordinance and Procedures Chapter 18.108. APPROVAL OF FINDINGS Medinger moved to approve the Findings for Planning Action 94-057 (Conditional Use Permit for an electrical substation) and Powell seconded the motion. Approval was unanimous. ADJOURNMENT The meeting was adjourned at 9:30 p.m. ASHLAND PLANNING COMMISSION STUDY SESSION MINUTES APRIL 12, 1994 Home Occupation ordinance. Under 18.94.120 a: delete "automobile traffic" Under 18.94.130d: McLaughlin will check with Paul Nolte. Wes Reynolds came forth to speak about the Purpose and Definition of the ordinance. He would like to see wording added that would provide for telecommuting. This will allow people the option to reduce transportation demands, especially during peak hour commuting times. There was consensus to add language concerning telecommuting. Under 18.94.120c: amend to add "firearm sales". There was discussion about adding wording that renters need to get permission from landlords before operating a home occupation. Most of the Commissioners wanted to omit wording about the renters and let the landlords do their own agreement. Powell moved to approve the Home Occupation ordinance with the above changes. Carr seconded the motion and all approved with Hibbert abstaining. ADJOURNMENT The meeting was adjourned at 10:00 p.m. i i yOF : J~ Memorandum r May 10, 1994 �11D. Mayor and City Council ram: Steven M. Hall, Director of Public Works ` " 1 1t�IjEtf: Monthly Reports Attached are the monthly reports for the Public Works department for the month of April, 1994. Enclosures (c:\pw•\=rPLM®) Water Quality {{ Monthly Report for April 1994 ! Water: - Repaired 5 leaks in customer service and or meter. Repaired 2 Lithia leaks. Changed out 11 water meters. Adjusted 2 meter boxes to grade and installed 12" meter riser. Raised 4 valve boots to grade in street. Relocated 2 water services for property owners. Installed 10 new water meters with handvalves. Installed 5 customer hand valves. Replaced leaking water service on Avery. Replaced 2 leaking curbs. Made 6" main line tap and installed new fire hydrant. Installed 5 3/4" water services and 2 1 1/2" services. Made 24" x 8" tap at Granite Street and ran 8" line across. road. Cleaned entire TID ditch including the wetwell at Terrace. d Poured leaking TID box full of concrete to repair the leak. Poured. concrete at Starlite in TID ditch to repair leaking tube. Installed railings in the canyon on Hosler dam. l Sewer: �I Installed 3 new 4" sewer laterals. Repaired 7 sewers. Responded to 3 service calls. Jet nodded 33, 660' of City sewer mains using 60000 gallons of I water. !i Mechanical rodded 6972 feet of City sewer mains. TV'ed 2302' of City sewer mains. Responded to i sewer mainline plug. I Miscellaneous: f There were 70 requests for Utility locate calls. There was 76. 882 million gallons of water treated at the Water Treatment Plant and 52 .40 million gallons of water treated at the r: Waste Water Treatment Plant. Used 85 yards of 3/4" minus rock at various jobsites. E i ' I ENGINEERING DIVISION MONTHLY REPORT FOR: APRIL 1994 1. Issued 18 Street Excavation permits. 2. Issued 4 Miscellaneous Construction permits. 3. Issued 6 Address Change or Assignment forms. 4. Responded to 15 Certificate of Occupancy reviews. I 5. Completed 10 Pre-applications,for Planning Actions. 6. Completed 15 "One-Stop" permit forms. 7. Performed field and office checks on 5 partition plats. 8. Performed the following work on the Airport Improvement Project: a. acquired data and material specifications. b. began compiling bid and contract documents. C. continued mapping and designing facilities. d. revised D.B.E. program. e. continued drafting plans. f. negotiated with owners regarding relocation of access road. 9. Reviewed deed and descriptions of lands to be deeded to the city for Greenway purposes. 10. Attended Autocad, training seminar. 11. Prepared required documentation and agreements for connection to property outside the city. (2901 E. Main St.) 12. Attended local Emergency Action Plan Committee meetings and participated in Earthquake '94 exercise. 13. Operated traffic counters at several locations. 14. Met with property owner regarding the acquisition of a right-of-way extension on Westwood Street. 15. Performed the following work on the Diane's Hill Subdivision: a. approved subdivision improvement plans. Mm Sta*t..rr gtafi ut.mer Engineering Division Monthly Report for April Page 2 b. prepared construction and inspection agreements. C. held pre-construction conference. d. issued notice to proceed. e. inspected work performed by contractor. 16. Continued scanning existing flood inundation maps into the computer. 17. Continued digitizing tax lot maps into the computer. 18. Performed the following work on the North Mountain Avenue Sanitary Sewer Improvement L.I.D.: a. conducted bid opening. b. prepared report and awarded contract. C. reviewed contract documents and submittals. 19. Reviewed document and descriptions for easements to the "Superior Lumber Co." property. 20. Responded to numerous vision clearance complaints. 21. Performed the following work on the North Main and Ashland Street Watgr Line project: a. reviewed engineering proposals. . b. notified firms of selection of engineering firm. C. transmitted utility and right-of-way information to engineers. 22. Began preparation of plans for the Hosler Dam E.A.P. functional exercise. 23. Continued design and plan preparation for the Railroad Village Subdivision Improvement project. 24. Performed the following work concerning the relocation of Highway 66 along Oak Knoll Golf Course: a. revised map of proposed changes to be made. b. met with Parks and O.D.O.T. regarding right-of-way acquisitions. 25. Attended bicycle technical advisory meeting regarding proposed N. Main St. — Siskiyou Blvd. bikeways. 26. Prepared memo and report to the council regarding the proposed vacation of Clarke Street. Sent notices of public hearing and posted notice at the site. 27. Performed the following work on the Odor Control facility: a. inspected work performed by contractors. b. prepared pay estimate no. 1. JHO:ntstaJrtpt.apr smrm"m.mer Engineering Division Monthly Report for April Page 3 28. Performed the following work on the Struve Subdivision: a. approved subdivision improvement plans. b. prepared construction and inspection agreement forms. C. held pre-construction conference. d. issued notice to proceed. e. inspected work performed by contractor. 29. Completed design of slide gate at the water filtration plant and sent to manufacturer for quote. 30. Began design of water settling ponds at the water filtration plant. 31. Inventoried water valves and manholes to be adjusted under the Maple Street left turn project and arranged for O.S.H.D. to include these items in the contract. 32. Prepared memo regarding the requested modification of an existing sewer easement of Ann Street. JHO;mksU rpt.epr wrmmt.mer City. 'of Ashland." Street Division April 1994 Report `SWEEPER: Swept 176 miles of streets.. Collected 61 yards of debris. .(Vacation time). Responded to 72 utility location requests. Graded several streets and alleys. Patched pot-holes and sunken services. Installed asphalt aprons on trucks. Completed: patching major storm drain "project on ."Sth st. :."31 :,34 tons. Began .pre-patching streets on the re-surface list: 8th St. : 36. 53 tons, 6th St. : 96.69 tons and Cambridge: "3 tons.. Also started replacing sections of, defective curb and gutter on the same streets. . Readied the Bobcat for '"grknding" re-surface streets. Cleaned up the end of Michelle" St.. : `Weeds, dirt, etc . . Installed the coulter (cutting wheel) on the backhoe. Removed curb returns at 8th and ,B Sts. (2) , 8th. . and E. Main Sts,. (1 ) , and 6th and E. Main .Sts. (2) for installation of Handi-Cap ramps. Patched in front of new curb and gutter on. Oak Knoll at '66' Removed a 200 sq. ft. section of street at Scenic and Grandview. and patched back with" asphalt "grindings- and tack-coat, Removed old gutter and apron, formed and repoure.d on Union St. alley between Auburn and Fairview: STORM DRAINS: Flushed and/or rodded several storm drain systems. . Cleaned off catch basins during rain storms. Cleaned out catch basins with suction machine. Installed a 38 ft. 12 in. PVC storm drain - cross-over on 6th St. between A and A Sts. ; Also 2 curb inlet catch basins. . installed 2 40 ft. 12 in . PVC cross-overs: across 6th at Band across B at 6th. .This is in conjunction with the 6th St. storm drain project to be completed this fall . Completed Lupine storm drain project: Installed catch basin ," hauled in top soil and re-seeded the area. Removed and re-poured curb return at 6th and B Sts. due to catch basin revamping . Landscaped some property on 6th St. due to catch basin installation . ' Poured back curb and gutter on sides and front of newly installed curb inlet catch basins (2) on 6th between A and B Sts. . SIGNS and PAINT: Replaced rubber "STOP" on , pavement in Will Dodge Way at 1st St. . Installed "YIELD" signs °on both sides of C St. at 7th. . Installed "ONE WAY" sign on 1st. below B across from alley exit. Installed "NO LEFT "TURN" "sigq on the Plaza just off No. Main. Removed Handi-Cap sign from 1st. and B Sts. . Re-Fiet Handi-Cap sign post on 2nd above Will Dodge Way. - - Painted curb yellow on both sides of the driveway on 2nd above B .Sts. Re-set 25mph sign on Oak at. Hersey Sts'. . Painted curbs yellow on Mountain from above E. Main to the RM tracks. Removed the bi};e sign__and post from "Fordyce__at E. Main . Straightened a parking sign post on E. Main between 4th and 5th Sts. . i MISC. : Hauled off 170 yards of sweeper debris from •B 'St. .to the dump site .Installed water tank in St. .7. .to ,be used in conjunction ' with, the. grinder ' Installed spray nozzles and replaced the teeth on the grinder.. (Bobcat) . Drained the water ,from, the erosion control pond at the granite pit. == Pushed up the .asphalt grindings pile at B St. Returned rented barricades to Ashland Rental . Repaired the east gate gate latch at the Service Center. .. Removed the rest, of the snow removal equipment from vehicles. Hauled 2 loads of old asphalt from B St. to the asphalt re-cyc'1e pit. Hauled 4 loads of concrete from B .St. to. the concrete yard :on'.Glenview. Picked up from Medford: 2 - S5 ,gal . drums of tack-coat from Morgan Oil , New chains for chain saws from Crater Chain , new tips for paint' guhs from Fuller O'Brien and 2 empty. 55 gal . drums from Rogue Valley Oil . Lowered the guard .rail on, E. Main between Fordyce- and the R/R tracks due to a vision- clearance problem. Back-filled behind view curb and gutter on Oak Knoll at '66' . Cleaned up facility.-and equipment on a - weekly. basis. Helped in shop when needed .. Held monthly safety meeting. Our special guest this month was Fire Chief Keith Woodley. Chief Woodley gave its a. .run .down on, the Earthquake drill . City of' Ashland f Fleet Maintenance April 1994 Report 3 .mechanics completed work on. 95 work orders on various types of City equipment and vehicles. With the new numbering system in effect, work orders will no longer be ' reported on. an individual department or division basis. "rhe emergency generators at City Hall and the Civic Center were manual y tested on a weekly basis. I and M certificates issued for the Month: O i Monthly Building Activity Report: 04/94 Page 1 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Building: ADDENDUM 1 2 , 000 ADDENDUM TO 9311039 1 0 ADDITION 1 20, 000 ADDITION OF SHOP 1 11, 493 ADDITION TO GARAGE 1 9, 500 DEMOLITION FRT PORCH/ADD 1 0 DEMOLITION OF HOUSE 1 0 FENCE 7 16, 930 FOUNDATION 1 3, 000 GARAGE 1 8,724 GARAGE CONVERSION 1 18,700 . GAS LINE/FIREPLACE INSERT 1 1, 000 GAS PACK 1 3, 500 INTR REM/BATH ADDITION 1 3 ,901 PORCH DEMOLITION 1 0 REMODEL 1 150, 000 REMODEL & ADDITION 4 121, 000 REMODEL + DECK 1 18,000 REMODEL/DORMER ADDITION 1 9,000 REPLACE FOUNDATION 1 14, 000 REROOF 1 1,950 RETAINING WALL & FENCE 1 9, 000 SFR 6 645, 203 SHOP/GARAGE 1 8, 000 SPECIAL INSPECTION 1, 0 Subtotal: . $ 1, 074,901 Electrical: 1 BR CIR FOR A/C 1 160 1 BR CIR FOR HOT TUB 1 400 1 BR CIR FOR MAIL LIGHTS 1 200 1 BR CIR FOR WATER HTR 1 300 2 BR CIR FOR FURN/A/C 1 425 3 BR CIR FOR BATH REMODEL 1 900 AUDIO WIRING OF SFR 1 1,500 ENTRY VOIDING 9306024 -300 FEEDER + 3 BR CIR 1 975 REWIRE 1 280 REWIRE HOUSE 1 250 SECURITY SYSTEM 1 . 2,284 Monthly Building Activity Report: 04/94 Page 2 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Electrical: . SERVICE + 2 BR CIR 1 12, 000 SERVICE + 4 BR. CIR 1 1,000 SERVICE + 5 BR CIR 2 3,805 SERVICE CHANGE 3 2,707 Subtotal: $ 26,886 Mechanical: EXTENDED DUCT WORK 1 0 GAS FURN & A/C (NO ELECT) 1 5, 098 GAS FURN & A/C, NO ELECT 1 7, 147 GAS FURNACE 1 3 ,400 GAS LINE AND STOVE 1 1,000 GAS LINE TO GAS RANGE 1 100 GAS LINE/FIREPLACE INSERT 1 1,839 GAS LINE/FURN/A/C 2 8,264 GAS LINE/INSERT/FLUE 1 1,985 GFAU & VENTING 1 3, 030 GFAU VENT 2 5,410 GFAU/H20 HTR/1 BR CIR 1 2, 600 INSTALL GAS LINE & VEI4T 1 1,000 REPLACE 2 H2O HTR/GAS LIN 1 1,200 WOODSTOVE 1 2, 000 Subtotal: $ 44,073 Plumbing: . BACKFLOW DEVICE 1 2 ,700 GAS WATER HEATER 2 390 RELOCATE BATH SINK 1 200 REPLACE ELECT H2O HTR 2 830 REPLACE HOT WATER HTR 1 425 REPLACE WASH MACH/H2O HTR 1 200 SEWER LINE 1 500 SPRINKLER SYSTEM 1 500 WASHER/WATER HEATER 1 300 Subtotal: $ 6,045 ***Total: $ 1, 151,905 . COMMERCIAL: Building: ADDITION TO MEDICAL BLDG 1 15,000 Monthly Building Activity Report: 04/94 Page 3 # Units Value COMMERCIAL: Building: BIRDS OF PREY FACILITY 1 14,400 RAILROAD PARK RESTROOM 1 25,000 Subtotal: $ 54,400 Electrical: 1 BR CIR FOR PROPANE TANK 1 500 CHANGE BALLASTS 1 4,000 CHURCHILL RM 100, A/C 1 300 REMODEL 1 25, 000 Subtotal: $ 29,800 Plumbing: SPRINKLER SYSTEM 1 7, 000 Subtotal: $ 7,000 ***Total: $ 91,200 Total this month: 94 $ 1,243, 105 Total this month last year: 94 $ 1,541,200 Total year to date: 925 $14,450,968 Total last year: 964 $17,796, 696 This month This month This year last year Total Fees: 16, 654 16, 912 189, 308 Total Inspections: 540 583 5604 NEW CONSTRUCTION: 4/94 RESIDENTIAL PAGE NO. 1 05/05/94 ADDRESS #UNITS CONTRACTOR VALUATION ** GARAGE 1065 PARADISE LN BRAD BENNINGTON 8724. 00 ** Subtotal ** 8724 .00 ** SFR 724 TERRACE ST MEDINGER CONST. CO. INC. 150000. 00 1316 MILL POND RD MEDINGER CONST. CO. INC. 63000. 00 210 NEVADA ST E DENN, LARRY - 70403. 00 CONSTRUCTION 191 ORANGE AV OWNER 81000. 00 544 PRIM ST ROSS HOMES 170000. 00 956 CYPRESS POINT LP GREEN GABLES CONSTRUCTION 110800. 00 LTD ** Subtotal ** 645203 .00 *** Total *** 653927. 00 NEW CONSTRUCTION: 4/94 COMMERCIAL PAGE NO. 1 05/05/94 ADDRESS #UNITS CONTRACTOR VALUATION ** ** Subtotal ** 0. 00 *** Total *** 0. 00 ) CITY OF ASHLAND CITSY AND.DRHDASLL telephone (Code 503) X87-0711 TO: Honorable Mayor and City Council FROM: Al Williams , Director of Electric Utilities SUBJECT: Electric Department Activities for APRIL 1994 THE FOLLOWING IS A CONDENSED REPORT OF THE ELECTRICAL DEPARTMENT ACTIVITIES FOR APRIL 1994 . INSTALLED 3 NEW UNDERGROUND SERVICES, 1 NEW OVERHEAD SERVICE AND 2 ALTERED SERVICES . !NSTALLED 1440 FEET OF CONDUIT AND 3995 FEET OF CONDUCTOR. 4 NEW TRANSFORMERS WERE INSTALLED FOR A TOTAL OF 225 KVA AND 4 WERE REMOVED FOR A NET GAIN OF 51 KVA ON THE SYSTEM. RESPONDED TO 72 REQUESTS FOR CABLE LOCATES . HAD 272 CONNECT ORDERS AND 170 DISCONNECTS FOR A TOTAL OF 442 . THERE WERE 442 DELINQUENT ACCOUNT NOTICES WORKED AND 69 DELINQUENT ACCOUNTS WERE DISCONNECTED. FOUR 45 ' POLES AND ONE 30 ' POLE WERE CHANGED OUT IN CONJUNCTION WITH OUR POLE REPLACEMENT PROGRAM. EIGHT 45 ' POLES WERE INSTALLED UNZER NEW CONSTRUCTION . ONE NEW STREET LIGHTS WAS INSTALLED AND 6 STREET LIGHTS WERE REPAIRED. EMPLOYEES ATTENDED MONTHLY SAFETY MEETING. MONTHLY EMF READINGS WERE TAKEN . oFASN4ya Emaran nm 3 May 1994 Steve Hall, Brian Almquist dirruV_m: James H. Olson, Assistant City Engineer p�11DjEtt: Revision of Sewer Easement of Ann Street In response to my memo of 27 April 1994, I have received no objections to the ., proposed narrowing and extension of an existing sewer easement off Ann Street. If approved by the council, the attached document would modify the existing 10 foot wide by 50 foot long easement and create instead a 6 foot wide by 75 foot long easement. The easement would remain public; however, the usage is actually private. May this request be placed upon the 17 May council agenda for consideration and authorization for the mayor and recorder to sign the attached modification of easement. , {oFAsNMemorandum OREGON •, - - - . 27 April 1994 Paul Nolte, Steve Hall, Dennis Barms D: Ar James H. Olson, Assistant City Engineer 1tDjEtt: Revision of Sewer Easement I have received a recent request from Iraj Ostovar to modify an existing sanitary sewer easement off Ann street. His request is as follows: BACKGROUND In 1967 a sanitary sewer easement was acquired from Elmer W. Blunch and the Dekork's (document no. 67-01549, attached). The easement was 10 feet wide and extended along the north boundaries of lots 1, 2, 3, 4, 5, & 6 of Block 4 and Lot 6 of Block 3 of the Patterson-Phelps Tracts as shown on the attached Exhibit A. The boundary between lots 5 and 6 of Block 3 was later shifted west 25 feet; however, the easement was never extended to the new property line. The present owner of tax lot 2,000 has approached Mr. Ostovar about extending the existing easement to his property line so that he can access the sewer in Ann Street. REQUEST Mr. Ostovar has agreed to extend the easement, but would like to use a 6 foot width and would like to reduce the width of the existing easement across his lot (tax lot 1801) from 10 feet to 6 feet as well. The effect would be to have a 6' wide easement from the westerly right-of-way on Ann Street to the easterly boundary at lot 2,000. Mr. Ostovar has presented a Modification of Easement document, prepared by Jack Davis which would accomplish what Mr. Ostovar hopes for. DISCUSSION 1. Easement Usage — The easement would not carry a public main, only a single private service lateral. A private sewer easement would have been adequate for this purpose; however since the existing easement is public, the modification required continuation as a public easement. 2. Limit of modification — Paul --- We need to be certain that the modification as prepared by Jack Davis cannot be construed to effect that part of the easement over the lots in Block 4; we do not wish to alter the width on the easement between Lynn and Ann streets. Revision of Sewer Easement _ 27 April 1994 , Page 2 . 3. City Approval — Obviously, the city council must finally approve this instrument. Generally, both the mayor and recorder sign this type of document; however, Jack has provided space only for.the recorder to sign. Should this be redone? If there are no problems with the proposed modification, we will need to submit this request to the council for action. JHO:nX a ar . Attachments: maps letter from Jack Davis modification document document no. 67-01549 aI I � p `° + o Me PHELPS 1 N'Q PI 38-1990 R-AT J�°, I i�1 ' aJ'a S m ��.o c- "o - - n' _- M TT�.' _fY r y a 4__—.e-->➢��:O P—S —r TR W a> E N vsoym — F 0 - 0 W I N V ca rj rn .10 co .ri •y . J-4 0(,o ro ro 7cn 6711 1.6 . ri co eIp C}i /> g. ANN STREET _ Ito tA 1•H� -- U (L7 b m © CD u P ID ro /9Y IJ I� E104 Y 4g , m Ol 'i LYNN STREET; o ^I m m n p W �I o . m -CJt y Z D b r m -- rA r--I N O O C7 D\ I p N I O _ N 8 �C! C 6c, r. r os I v� f/1 ::re I fae L• O © / d ""°' PARTITION PLAT PH EL P � P-38-WO_ - S_TR_E_ET__ NQ p,T.00 O Nm 6 O o x O IN O O Y m N 'IO fo vu 9 0 P —p Cl) co Io � /S / 7 ANN + STREET L - - ,:.., .� g(D 1N o-lo o N ta mq, 8544)A M� _ .e _ y\7TH" u u� Itp N T N i /ice db 7 P I•rl LYNN STREET; NI m - a n W (D m m .A = O \t 7 v. LAW OFFICES OF DAMS, GILSTRAP, HARRIS, HEARN& WELTY }���t994 JACK DAMS A Professional Corporation ,r - •t%°'J� � . 515 EAST MAIN STREET (��� �; DAVID V.GILSTRAP ra-- .�'-•+`� `� Tom' DANIEL L HARRIS ASHLAND,OREGON 97520 CHRISTIAN E.HEARN* (503)482.1111 FAX(503)4884455 JAMES N.WELTY •Aleo AAmitte l to Practice In California April 25, 1994 JIM OLSON ENGINEERING DEPARTMENT CITY OF ASHLAND ASHLAND OR 97520 Re: Ostovar Sewer Easement File No. 94-275 Dear Jim: Please present the enclosed Modification of Easement to the City Council for approval and execution. As you can see, the modification extends the existing sewer easement from Ann Street to Tax Lot 2000 where it now stops two-thirds of the way across Tax Lot 1801. This modification will also narrow the easement to make it feasible to build a second residence on Tax Lot 1801. This confirms that you had indicated to Iraj Ostovar that the City would not be prejudiced by this narrowing of the easement. Call if there are questions. Yours truly, DAVIS, GILSTRAP, HARRIS, HEARN & WELTY A Professional Corporation JACK DAVI ]c enc MODIFICATION OF EASEMENT FOLLOWING IS a modification of that certain easement executed by ELMER W. BLUNCK, BERT DE KORTE and DENA DE KORTE, dated February 20, 1967 and recorded in the official records of Jackson County, Oregon on February 27, 1967 as Instrument No. 67-01549 . The undersigned Ostovars are currently the owners of Lot Six (6) of Block Three (3) of the PATTERSON-PHELPS TRACTS in the City of Ashland, Jackson County, Oregon*, as well as the east half of Lot Five (5) adjoining. With the execution of this modification, the above easement shall be deemed to extend across the portion of Lot Five (5) referred to above. In consideration of the Ostovars' agreement to extend said easement., the undersigned City hereby agrees that the width of the subject easement, situated on the real property described herein, shall be six feet in width along the north boundary of said real property. Except as modified herein, said easement shall remain in full force and effect. IN WITNESS WHEREOF, we have hereunto executed this instrument this Z�. day of 1994. 1 _ IRAJ OSTOVAR JACKIE SUE OSTOVAR H » ny .v ,=n cr. CITY OF ASHLAND By: City Recorder MODIFICATION OF EASEMENT 94-275.MOD #103 LAW OFFICES OF DAvls, GmsrRAP, HARRIS, HEARN& WELTY A Professional Corporafion 515 EAST MAIN STREET ASHLAND,OREGON 97520 (507)482.3111 FAX(503)4884 55 STATE OF OREGON ) COUNTY OF JACKSON ) t�• On this % day of Ilpl' l 1994, personally appeared the above-named IRAJ OSTOVAR a-nd--�TACYIS-SUE--e VLAi;t°'and acknowledged the foregoing instrument to be a voluntary act. Before me: OFFICIALSEAL c Hd':•;u�=. Jlu ib N0T1RY PUBLIC-OREGON Notary Public for Oregon on •7 00MMISSION!V0.018113 My Commission Expires• i MY COMMISSION EXPIRES SEPT.07,1«98 STATE OF OREGON ) COUNTY OF JACKSON ) On this day of , 1994, personally appeared the above-named , City Recorder of the City of Ashland, and acknowledged the foregoing instrument to be executed on behalf and with the authority of the City of Ashland, a municipality. Notary Public for Oregon My Commission Expires: FORM No. 154 ACXNOWLEDGMENT BY ATTORNEY-IN-FACT. STATE OF OREGON, - -cJl� CKa^rJ County of.......__.......:_. - ._........................... . 4N i / On this the.........___�L...Li!......_............ day of.... ........__ 1. .(?-?:!�:......_......_......, 79.7.�-..,.... personally appeared - ---_.-------.....................---.__..._..----- --------------......................................---- ----------- - who, being duly sworn (or affirmed), did say that - he is the attorney in fact tor.....fJe4S.i4!.£-.-. uc.--.. ..._..._......_..._.....:...... ...........-.. -- -- .....and that ....he executed the foregoing instrument by authority of and in behalf of said principal; and ...he acknowl- edged said instrument to be the act and deed of said principal. f Before me: OFFICIAL SEAL .......-_._.__- 1 NOTARY PUBLIC-OREGON (slRnemre) COMMISSION 4 1811, �cti t3 L t (_ MY CCMMI,Q,SiON EXPIRES SEPT.07,1998 Q (Title of Officer) LAW OFFICES OF DAvIs, Gi sTRAP, HARRIS, HEARN&WELTY A Professional Corporation 515 EAST MAIN STREET ASHLAND,OREGON 97520 (503)0923111 FAX(503)48841455 T-/ y o0 j EASEMENT i KNOW ALL MEN BY THESE PRESENTS, That the undersigned do hereby grant an easement unto the CITY OF ASHLAND, a municipal corporation of the State of Oregon, for and in consideration of One Dollar ($1.00) , which easement is for sewer pipe line . I purposes and is over the property situated in Jackson County, t Oregon, described as follows, to-wit: A strip of land 10.0 feet in width described as follows: II The North 10.0 feet of lots 1, 2 , 3, 4, 5 and 6 of Block 4 and Lot 6 of Block 3 of the PATTERSON - PHELPS TRACTS � in the City of Ashland, Jackson County, Oregon, according I' to the official plat thereof. _ The undersigned, Elmer 17. Blunck, an unmarried man, is the legal owner, and Bert KeKorte and Dena KeKOrte, husband and wife, are the equitable owners of said real property. The undersigned hereby warrant that said real property is free and clear of all liens and encumbrances whatsoever. The Grantee shall have the right to go on the above described j premises for the purpose of installing sewer lines and for the I purpose of maintaining the same. i IN WITNESS WHEREOF, the Grantors have hereunto set their hands and seals this �O— day of J-ai�, 1967. (SEAL) (SEAL) `//J i f/ (SEAL) STATE OF OREGON ) ! se. FF�r✓or County of Jackson) -ar,•&r , 1967 t Personally appeared Elmer W. Blunck, an unmarried man, and acknowledged the foregoing instrument to be his voluntary act. _ t Notary Public Yor Oreqon M�P commission expires hid I . i STATE or OREGON > - ss. County of Jackson) 19G7 Personally appeared Bert DeKorte and Dena DeKorte, husband and wife, and acknowledged the foregoing instrument to be their voluntary act. 'Notary Paoli or Ord egon— My commission expires 6 Y CO!"Li!S:1i i! E';?:.=S is^Y. 12. 1.'"$ i . i I I i iJl FEB 2; F" ' 2 0� i=5`04 CLER;t-�:l; cl sGf:(J i i goOF 1175 E. MAIN ST. ASHLAND, OREGON 97520 Phone(503)482-5211 :0m 2 FPARiME� �k GARY E. BROWN Chief of Police May 12 , 1994 TO Nan Frankli Cit Recorder v FROM: Gary E . Bro f of Police SUBJ: Liquor License Ren wals A review of our contact with Ashland' s liquor license establishments has been completed for the annual license renewal . Players, 41 North Main Street, has been contacted by this department and warned regarding conduct and violations occurring at their establishment . It is our belief, however, they are attempting to make an effort to correct the problems occurring at that business . We further understand this business is being offered for sale . Having the above understanding, it is my recommendation that all current licenses be renewed. REGO., • May 5, 1994 D: Brian Almquist, City Administrator r ram: Steven Hall, Public Works Director •� I I t ` 1i�ljPtf: Quitclaim Deed-Sulfur Line Easement ACTION REQUESTED City Council authonae Mayor to sign attached Quitclaim Deed. Deed removes sulfur line casanernt from Lot 86, Oak Knoll Meadows, Phase 3. BACKGROUND The City of Ashland has water rights to a sulfur line located east of Crowson Road and South of Interstate 5. The water right is for .035 cubic feet per second and is dated 4/25/34. The sulfur line crosses Oak Knoll Meadows, Phase 3, to the storage pond that is utilized for irrigation at the Oak Knoll Golf Course. Jerry and Ery Toney were the developers and had asked if there were some options to allow the discontinuation of the sulfur line to the storage pond. Through a series of discussions in 1990, an agreement was reached where the Toney's would transfer the equivalent of one acre of TID water from the property(then owned by.Ery Toney)located at the southeast comer of Crowson Road and the Greensprings Highway. This was equivalent to the flow from the sulfur springs. In the meantime I applied to the Talent Irrigation District to convert the oonaact agreement for irrigation water at the Oak Knoll Golf Course to a permanent stored water right. To my knowledge, the transfer of the one acre of TID water from Ery Toney had never occurred. The issue surbeed again in January of this year. After discussions with Jerry and Ery Toney and Hollie Cannon it was found that the one acre was included in the conversion of the Oak Knoll water rights. During the process, I withheld the removal of the sulfur line easement as the only way to assure that the agreement for the 1 acre of stored water was completed. PAGE The City of Ashland no longer has a need for the sulfur line easement across the subdivision and recommends City Council allow the Mayor to sign the attached quitclaim deed for Lot 86 of Oak Knoll, Phase 3. A sale is pending on this particular lot, so it is being dealt with separate from remaining portions of the easement. The balance of the easement will be brought before the Council in the near future. cc: Jerry Toney, Secretary, Oak Knoll Meadows, Inc. Helen Archer, Northwest Brokers, Inc. Jim Olson, Assistant City Engineer Dennis Barnts, Water Quality Superintendent Enc: Quitclaim Deed Hall letter 3/2/90 Hall letter 8/6/90 Cannon letter 2/7/94 PAGE 2-a:w,mwr� .m�i "I—.01 I"I-.011CLAIM D[[R IMhldusl r, _ Nl nN. •� ,• � � QUITCLAIM DEED IA-59794 ®' C KNOW ALL MEN BY THESE PRESENTS,That............ity..........of._....Ashland ............._............................................._.._................_... _......................................................._................................................................... ..............,hereinafter called grantor, for the Considetanon her inafter stated,does hereby remise releme anndd ftclaim unto...._............................................... _.._Oak KIT 1 Mae ows, Inc. , An Oregon t_orporation . ........................................._.-................................................................................................._................................................_.. .. hereinafter called grantee,and unto grantee'a hairs,auccesora and Resigns all of the grantor's right,title and interest in that certain real property with the tenement he editamen/e and appurtenances thereunto belonging or in any we appertains .g8c. son ,. State of y appertaining,situated in the County of....__._....-..-.-_.._..._-.__._._. , Oregon,described as follows,to-wit: See Exhibit "A" Attached This quitclaim deed is given for the purpose of releasing the described property in exhibit "A" from the effect of that easement recorded July 16, 1915, Volume 109 page 215 of Deed Records. The intent of this instrument _ is to terminate said easement insofar as it affects the attached described property. - (IF SPACE INSUFFlCIEM,CONTINUE DESCRIPTION ON REVERSE SIDE] To Have and to Hold the same unto the grantee and grantee's heirs,successors and assigns forever. The true and =fuel consideration paid for this transfer,stated in terms of dollars, is i._..none OHowever, the actual Consideration consists of or includes other property or value given or promised which is Its whale Consideration indicate I'tsr Jh t. which). MnNnw bfwwnfM rymbNlem,If,rot epWicable,should l»deleted.See ORS 91.010.) In Construing this deed, where the context so requires, the singular includes the plural and all grammatical changes shall be made so that this deed shall apply equally to corporations and to individuals. In Witness Whereof,the grantor has executed this instrument this...2nd_....day of......Maly.......................1994....; if a corporate grantor,it has caused its name to be signed and its seal,it any,affixed by an officer or other person duly authorized thereto by order of its board of directors. THIS INSTRUMENT WILL NOT ALLOW USE OF THE PROPERTY DE. City_Of.Ashland SCRIBED IN THIS INSTRUMENT IN VIOLATION OF APPLICABLE LAND USE LAWS AND REGULATIONS. BEFORE SIGNING OR ACCEPTING .......:.................................................................................................. THIS INSTRUMENT. THE PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD CHECK WITH THE APPROPRIATE CITY OR COUNTY PLANNING DEPARTMENT TO VERIFY APPROVED USES. ...:.................................................:................................................... STATE OF OREGON,County of......_.Jackson...........................1"• This instrument was acknowledged before me on....................................................1 19..._..., bY.............:....................:................................................................................................................................ This instrument was acknowledged before me on_......_......................._....._._........19........ by.................................................................................. ....................................._.................. as.................................................................................................................................................................... . Of..................... .................. .......................................................................................................... Notary Public for Oregon My commission expires..........................................................._... ........-.._.........................._..................................._...-. STATE OF OREGON, ) _.........................._.........._...._...._.............._..___.. County Of...........__.._........ ................y ss. ...........-_........._.........._............. ..._................_.._.._.._.. I certily that the within instrument was received for record on the..........day ._.__-._._............_............................... _...................._................__.__.. ........_-----o'clock..._..M.,and recorded in ._..._................................_-..._..................._...... ....... book/reel/volume No----...._.........on page e�M',Me�m mM,UdNO [rwV[e AINr^,.+I.s ix[n INeNU�Add it I .=040.II•.Us[ .....................end/Or as fee/tile/instru- Jackson eounty'Ti le Division _.-..__.__._.-._...._...._. meet/microfilm/reception No........._:., 370 Litbia wad _ _ _ _ Y. Record of Deeds of said County. .._--._- Ashland OR 97520 Witness my hand and seal of urs,.s.+.+.r..w.r y11v stigyy M INr,.AmM..zbl, County affixed. - ._.-.-...._.. ................._..........._....................... NAY[ slits ._....—..._...._.-.._............................_. � ........................... By-_..._.-_......................... ..........,Deputy j 4 LA-59794 EXHIBIT A Lot Eighty-six (86) of OAK KNOLL MEADOWS, PHASE 3, a Planned Unit Development to the City of Ashland, Jackson County, Oregon, according to the official plat thereof, now of record. Together with an easement of enjoyment in and to the common properties (open space) and shall be appurtenant to and shall pass with the title to every lot, and subject to rights, liens and charges in connection therewith, as set out in Declaration of Covenants, Conditions, Restrictions and Easements, recorded February 22, 1984 as No. 84-02751, and Amended Declaration of Covenants, Conditions, Restrictions and Easements, recorded April 19, 1984 as No. 84-06137, and Supplementary Declaration of Covenants, Conditions; Restrictions and Easements, recorded July 29, 1987 as No. 87-15602 and recorded August 16, 1990 as No. 90-20651 of the Official Records of Jackson County, Oregon. (Code 5-15, Account #1-079122-1, - Map #391E13CB, Tax Lot #3500) 1 tI CITY HALL • DEPARTMENT OF PUBLIC WORKS 'v ' ' 603�Sb7211 ! BdwB M.Noll,P.E.,Dlncmr s� (Itiitg of As4lanb ASHLANO,OREGON . 07520 March 2, '1990 Jerry Toney Construction 4866 Grant Road Central Point, Oregon 97502 Re: Oak Knoll Meadows Phase IZI la Dear- Jerry:. G I offer the following comments regarding your February letter. Jim Olson will prepare total city costs for all utilities and t fees for your subdivision. It would be possible to delete the sulfur line. You n cate that you would be willing to trade an equivalent amount of•TID water from Oak Knoll Phase III. This would be acceptable to the City of Ashland if the water was transferred free of encumbrance to the City available in the upper ditch line on the south side _ of the City use on a permanent basis. y .The-drain line from the Fond to the golf course is a budgeted item and a responsibility of the City. You have indicated you will be bidding the 1211 water line on " Crowson Road and Siskiyou Boulevard rather than the city doing so. In that case, you need to provide Jim Olson with the three estimates which detail the difference in cost between a 12" and 8" line. We will review that cost differential and, if we concur with the amount, the City will reimburse you for the difference at the time of acceptance of the facilities by the City. Check with Jim Olson on the process for construction of the water line. You will be required to acquire all permits including those from the Oregon State Highway Division, Southern Pacific Railroad and Jackson County Public Works Department. Sincerely your 1 Steven M. Hall, P.E. Public Works Director cc: Jim Olson, Assistant city Engineer Dennis Barnts, Water Quality Superintendent r CITOY OF A S H L A N D "11 CITY HALL • ASHLAND,OREGON 97520 telephone(code SM)482-3211 August 6, 1990 Mr. Hollie Cannon, Manager Talent Irrigation District P.O. Box 467 Talent, -OR 97540 RE: Proposed Transfer of Water-.Rights between the City :'of, Ashland and J. Ervin Toney',. Dear Hollie: The City of Ashland currently shares with J. Ervin Toney a water right to a spring located on map no. 39 lE 13C tax lot 101. The City's portion of the water is used to supplement the irrigation supply to the Oak Knoll Golf Course via a pipeline across property now owned by J.. Ervin Toney (39 1E 13C 2400) , and is currently being development as Oak Knoll Subdivision, Unit No. III. In exchange for the Talent Irrigation Water right previously located on 39 lE 13C 2400, the City of Ashland has agreed to cancel its right to the spring and to vacate the pipeline easement across the Oak Knoll properties. We would ask that your Board consider the following request: . 1. The water to be used to supplement current irrigation. supplies to .the Oak Knoll Golf Course (39 lE 13B 2200) . 2. The point of diversion be changed to coincide with the existing. point of diversion for the Oak Knoll Golf Course. It is hoped that the board will consider this request for a transfer of a partial water right (2.65 acre feet) from J. -Ervin Toney to the City of Ashland, which transfer will supplement current. irrigation supplies to the Oak Knoll Golf Course. The City of Ashland. and J. Ervin' Toaey jointly make this request and by our signatures below, indicate our agreement with the proposed conditions. City of Ashland J V .Ervin Toney by: Steven M. Hall, P.E. Public works Director Date Date 104 VALLEY VIEW AVE. P.O. BOX 467 AREA CODE 507 - 505•I529 TALENT,OREGON 97540 February 7, 1994 Ery Toney 2870 Wedgewood Road Ashland, Oregon 97520 Dear Mr. Toney; As you requested, this letter is per our conversation on January 28, 1994. You asked for my review of a letter from the City of Ashland to Talent Irrigation District dated August 6, 1990, this letter states "in exchange for Talent Irrigation District water right previously located on 39-1E-13 tax lot 2400 the City of Ashland has. agreed to cancel its water. right to the spring and to vacate the pipeline easement across the Oak Knoll properties" . This letter was a request to the Board of Directors of the Talent Irrigation District to transfer one acre of water right from Mr. Toney's property to the Oak Knoll Golf Course. In exchange for that transfer the City would vacate its right to a :spring located on Mr. Toney's property. I reviewed the Board of Directors Minutes of the Regular Meeting of August 7, 1990 at which Mr. Hall of the City of Ashland was present. After considering the transfer request the Board of Directors discussed the ' merits of said transfer. The problem being the location of the one acre of water right. Because the water right has to be located on a specific parcel of ground and be used on that parcel only it did not appear to be practical to have one acre of water right on the golf course, therefore the Board proposed that the District would include the entire golf .course of some 75 acres within the District for delivery of water. It is therefore my opinion that the City's request for one acre of water right to be transfered from Mr. Toney has been fulfilled by the District 75 times over. If you should have any further questions on the matter feel free to contact me. Sincerely, Hollis Cannon/Manager Talent Irrigation District C I T Y O F A S H L A N DI T Y H A L L ASHLAND, OREGON 97520 telephone (Code 503) 1823211 5-6-94 ASHLAND CITY COUNCIL This memo is to advise the City Council that on the week of April 4th the Electric Department made an emergency street cutting of approximately 400 ' along the west side of Cambridge Street with a crossing at Oxford. Even though the street was still under moratorium, this action was unavoidable due to the nature of the outage and the large number of residences effected. Pete L` rovich Electric Superintendent :4J OF4 ash41'- -✓ -_ IEma ran rtum OREGON,.• 23 February 1994 Brian Almquist, Steve Hall, John McLaughlin, Gary Brown, Keith Woodley, u. Al Williams, Ken Michelsen, Dennis Barnts, Jerry Glossop rom: James H. Olson, Assistant City Engineer pl2�IjQtt: Proposed Vacation of a Portion of Clark Avenue A petition has recently been presented by Don Greene and Mark Kelly for the vacation of a portion of Clarke Avenue, as shown on the attached maps. Clarke Avenue currently exists with two right-of-way widths. The street is 70 feet wide east of Garden Way and 47 feet wide west of that street. The requested action will locate a section of the 70 foot street approximately 23 feet by 140 feet. The right-of-way line established after the vacation would be in line with the existing right-of-way to the west. As shown on the attached map, several easements will be required over the vacated parcel, including a storm drain easement and public utility easement. A four lot subdivision has been planned by Don Greene and Mark Kelly for lot 8,300 (Bento Express). The vacation of the right-of-way on Clarke Avenue should be coordinated with the development of the subdivision to ensure that all necessary easements are provided for. Can you foresee any reason why the city might oppose this proposed vacation? If you have any concerns regarding the vacation, please let me know. JHO:nlgrteoe ���� 1ll.J rri rrtUl'I COWC1l us ou, vyuy �v 4Gr]i.]ll ♦✓,(�Jj ` — z I 1 1 � � r o f Oy t o j m � 3. 1 + HC �. m I o m Clbz � gil � y Ch in °9 jp O m �'o \L m v IIN \ o� ` \ `tea S o Is S \� \ r \ a - C"l \ p mm O" m NmC v to \\ r o z m 0 \ \ o 0 O z r ' 4 cn ° ° a000p 00 000�i uvu O0 0000•000 we D ° - 0 n m. :O R� 0 . D - !Dl v r. ,a o •', a o,: m c a / be x r cn O g Y` �DO O m O o -•1- a ( , o o o � � o N '\0 M O t O D ° rtl 4A O l 1 % HAR ja O ' ° \ ° 111 1' \ SIO OOJ O O O O' 000 ° D00000 m so to' \ Illlllilr �r r 1 4r _ n m Edwards Surveying & Land Planning Inc. 816 West 8th Street 223 SW"r s=a Medford,OR 97501 Grants Pass.OR 97526 Tel.: (503)776-2313 Tel.. (503)471-7059 FAX: (503)776-9978 FAX: (503)471-7809 SURVEYING ENGINEERING • PLANNING EXHIBIT "A" Proposed vacation of a portion of Clark Avenue: Beginning at the Southeast corner of Lot 7, Block 1 of GARDEN HOMES TRACT in the City of Ashland, Jackson County, Oregon; thence South 0 ' 05 ' 33" West, along the Southerly extension of the East line of said Lot 7, 9. 99 feet; thence along the arc of a 17.14 foot radius curve to the left, being concave to the Southeast and having a long chord which bears South 48. 26' 50" West 7 .38 feet, a distance of 7. 44 feet; thence along the arc of a 6 . 78 foot radius curve to the right , being concave to the Northwest and having a long chord which bears South 72' 36' 59" West 9.78 feet, a distance of 1C . 92 feet; thence North 56' 03 ' 28" West, parallel with the Southerly 'Line of said Block 1, 132 .15 feet to the Southeast corner of that portion of Clark Avenue previously vacated as recorded in Volume 501, Pages 6 and 7, Deed Records for said County and State; thence North o' 06 ' 17" East 27.80 feet to the Southwest corner of Lot 6 in said Block 1; thence South 56' 03 ' 28" East 150 .03 feet to the point of beginning. NOTE: A 10 .00 foot wide P.U.E. and a 10.00 .foot wide storm drain easement shall be dedicated on the final plat of a planned community currently in progress, which lies adjacent to the herein described area. REGISTERED POFESSIONAL OREGON AXY 2L DAYM A EDWARDS 2339 DATE FILED: - PETITION We, the undersigned property owners, residing on or near Clark Avenue do hereby petition the City Council to initiate proceedings to vacate the above mentioned public right-of-way, being further described as follows: (See Exhibit W) We do further warrant that the signatures below represent 100% of the properties abutting the proposed vacation, and at least 66 2/3% of the affected area which lies within 200 feet on either side and 400 feet from the ends of the public right-of-way proposed for vacation. N ADDRESS TAX LOT NO. 1. � 3o Sis �i �rvw Y3a� /l3r Sisk�yo � tf3oo 3 (v o l ✓t. v 4. �� �� S �`L�� gle ADZ ✓ 6. 7. 8. 9. 10. County of Jackson ) State of Oregon ) I, _ b6&J L . C R L—M LS being one of the principal proponents of the proposed vacation do hereby subscribe and swear that the above sign tureT in my presence and are the signatures of the persons owning property abutting or within e a e� by the proposed vacation. Signature N ubliC tl/ oSy Commission expi s: �/ OFFICIAL SEAL PATRICIA GRAY i.� NOTARY PUBLIC-OREGON COMMISSION NO.015970 MY COMMISSION EXPIRES JUNE 21,1996 / DATE FILED: FBI` PETITION We, the undersigned property owners, residing on or near Clark Avenue do hereby petition the City Council to initiate proceedings to vacate the above mentioned public right-of-way, being further described as follows: (See Exhibit 'A') We do further warrant that the signatures below represent 100% of the properties abutting the proposed vacation, and at least 66 2/3% of the affected area which lies within 200 feet on either side and 400 feet from the ends of the public right-of-way proposed for vacation. NAW ADDRESS TAX LOT NO. 3. , C. 720 6J!?�'rvc .4✓E 4 5 6. 7. 8. 9. 10. County of Jackson ) State of Oregon ) I, d.C)n S L G� �cJLs , being one of the principal p nents of the proposed vacation do hereby subscribe and swear that the above sign tures re n in my presence and are the signatures of the persons owning property abutting or within a ar aff by the proposed. vacation. Signature t liL�%GL , tary Public My Commission expir s: 7 OFFICIAL SEAL PATRICIA GRAY NOTARY PUBLIC-OREGON COMMISSION NO.015970 MY COMMISSION EXPIRES JUNE 27.1998 DATE FILED: PETITION We, the undersigned property owners, residing on or near Clark Avenue do hereby petition the City Council to initiate proceedings to vacate the above mentioned public right-of-way, being further described as follows: (See Exhibit 'A') We do further warrant that the signatures below represent 100% of the properties abutting the proposed vacation, and at least 66 2/3% of the affected area which lies within 200 feet on either side and 400 feet from the ends of the public right-of-way proposed for vacation. NAME ADDRESS TAX LOT NO. a 167 d 2. 4-Z 5 400 4. / 7 1. / 0 1 IL 2- � Fi,esr F1�s�vrF-'i.4.v �i/uett� 1 G _ . �•s i;, WOO ss-00 6- 44f& 9e 7� ' o Flof a s. 9. 10. County of Jackson ) State of Oregon ) I, D64 �+ �� , being one of the principal proponents of the proposed vacation do hereby subscribe and swear that the above si atutf in my presence and are the signatures of the persons owning property abutting or withi the by the propo sed vacation. Signature No Public Commission e Tres: OFFICIAL SEAL PATRICIA GRAY NOTARY PU51-10-6REGON COMMISSION NO.015970 MY CAMMISSIMI EXPIRES JUNE 27,1996 or, AS"`�a memaranAum 'A OREGO t�{ April 22 , 1994 O: Mayor and City Council r ram: Jill Turner, Director of Finance ,Subject: Budget RECCMMENDATZON: The Budget committee recommends the passage of the attached Budget appropriations resolution and Ordinance levying taxes. Attached are the minutes of the April 21, 1994 Budget Committee. 1 RESOLUTION ADOPTING BUDGET RESOLUTION NO. 94- A RESOLUTION ADOPTING THE ANNUAL BUDGET AND MAKING APPROPRIATIONS BE IT RESOLVED that the Ashland City Council hereby adopts the 1994-95 Fiscal Year Budget, now on file in the office of the City Recorder. BE IT FURTHER RESOLVED, that the amounts for the fiscal year beginning July 1, 1994, and for the purposes shown below are hereby appropriated as follows: GENERAL FUND Human Resources $ 74,000 Economic Development 220,000 Miscellaneous 71,900 Debt Service 98,000 Transfers Out 63,000 Contingency 187,100 Police Department 2,143,000 Municipal Court 174,000 Communications 421,000 Fire Department 1,852,000 Senior Program 137,000 Planning 408,000 Building 290.000 TOTAL GENERAL FUND 6,139,000 COMMUNITY DEVELOPMENT BLOCK GRANT Personnel Services 32,000 Materials and Services 151,100 Capital Outlay 45,800 Debt Service 500 TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT FUND 229,400 CEMETERY FUND Personnel Services 93,000 Materials and Services 118,000 Capital Outlay 9,000 Debt Services 3,500 Transfers 500 Contingencies 15.000 TOTAL CEMETERY FUND 239,000 BAND FUND Personnel Services 5,000 Materials 42,700 Contingency 2.000 TOTAL BAND FUND $49,700 I I RESOLUTION ADOPTING BUDGET STREET FUND Personnel Services $ 567,000 Materials and Services 1,001,000 Capital Outlay 400,000 Debt Service 13,800 Contingency 80.000 TOTAL STREET FUND 2,061,800 AIRPORT FUND Personnel Services 1,000 Materials and Services 33,000 Transfers 17,300 Contingency 5,000 TOTAL AIRPORT FUND 56,300 CAPITAL IMPROVEMENTS FUND Personnel Services 1,000 Materials and Services 61,600 Capital Outlay 1,943,000 Transfers 208,000 Contingency 100,000 TOTAL CAPITAL IMPROVEMENTS 2,313,600 HOSPITAL CONSTRUCTION FUND Capital Outlay 975.000 BANCROFT BOND FUND Debt Service 364.000 GENERAL BOND FUND Debt Service 545.000 DEBT SERVICE FUND Debt Service 191,200 ADVANCE REFUNDING BOND FUND Debt Service 195.000 WATER QUALITY FUND Water Division 3,194,200 Debt Services 1,100 Transfers 503,500 Contingency 200,000 Conservation Division 64,000 TOTAL WATER QUALITY FUND $ 3,962,800 III ft RESOLUTION ADOPTING BUDGET SEWER FUND Personnel Services S 480,000 Materials and Services 761,210 Capital Outlay 713,200 Debt Service 1,100 Contingencies 100,000 TOTAL SEWER FUND 2,055,510 ELECTRIC UTILITY FUND Conservation Division 504,000 Electric Department 7,926,890 Debt Service 2,500 Contingency 300,000 TOTAL ELECTRIC UTILITY FUND 8,733,390 CENTRAL SERVICES FUND Administrative Department 494,000 Finance Department 1,095,000 Contingency 45,000 Public Works Department 509,000 Computer Services 313,000 TOTAL CENTRAL SERVICES FUND 2,456,000 INSURANCE SERVICES FUND Personnel Services 15,000 Materials and Services 532,000 Transfers Out 30,000 Contingency 400,000 TOTAL INSURANCE SERVICES FUND 977,000 EQUIPMENT FUND Personnel Services 148,000 Materials and Services 368,000 Capital Outlay 347,500 Contingency 100,000 TOTAL EQUIPMENT FUND 963,500 CEMETERY TRUST FUND Transfers 31,000 HOSPITAL FUND Personnel Services 7,594,910 Materials and Services 5,494,250 Capital Outlay 2,408,800 Transfers 488,000 Contingencies 700,040 TOTAL HOSPITAL FUND S 16,686,000 IV 4 RESOLUTION ADOPTING BUDGET PARKS AND RECREATION FUND Parks Division S 1,472,500 Debt Service 24,500 Transfers 116,000 Contingency 250,000 Recreation Division 129.000 TOTAL PARKS AND RECREATION 1,992,000 RECREATION SERIAL LEVY FUND Personnel Services 57,200 Materials and Services 49.800 TOTAL RECREATION LEVY FUND 107,000 ASHLAND YOUTH ACTIVITIES SERIAL LEVY FUND Materials and Services 873,000 Contingency 10.000 TOTAL ASHLAND YOUTH ACTIVITIES 883,000 PARKS CAPITAL IMPROVEMENTS FUND Capital Outlay 350,000 GOLF COURSE FUND Personnel Services 118,710 Materials and Services 132,250 Capital Outlay 25,170 Debt Services 21,000 Contingency 30.000 TOTAL GOLF COURSE FUND 327,130 PARKS TRUST FUND Materials and Services 800 TOTAL APPROPRIATIONS $ 52,884,130 This Resolution was READ BY TITLE ONLY and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the 17th day of May, 1994. Nan E. Franklin, City Recorder SIGNED AND APPROVED this _day of May, 1994. Catherine M. Golden, Mayor R ' wed as to fgsgr W� Paul Nolte, City Attorney V 1 ORDINANCE LEVYING TAXES ORDINANCE 94- AN ORDINANCE LEVYING TAXES FOR THE PERIOD OF JULY 1, 1994 TO AND INCLUDING JUNE 30, 1995, SUCH TAXES IN THE SUM OF $4,065,500.00 UPON ALL THE REAL AND PERSONAL PROPERTY SUBJECT TO ASSESSMENT AND LEVY WITHIN THE CORPORATE LIMITS OF THE CITY OF ASHLAND, JACKSON COUNTY, OREGON THE PEOPLE OF THE CITY OF ASHLAND ORDAIN AS FOLLOWS: Section 1. That the City Council of the City of Ashland hereby levies the taxes provided for in the adopted budget in the aggregate amount of $4,065,500.00 and that these taxes are hereby levied upon the assessed value for the fiscal year starting July 1, 1994, on all taxable property within the City. Section 2. That the City Council hereby declares that the taxes so levied are applicable to the following funds: Subject to the General Government Excluded from Limitation the Limitation General Fund $1,019,897 0 Cemetery Fund 172,000 0 Band Fund 60,000 0 Recreation Serial Levy Fund 62,000 0 Parks and Recreation Fund 1,616,500 0 Ashland Youth Activities Levy Fund 970,000 0 General Bond Fund (92 Water Bonds) 0 91,000 General Bond Fund (Hydroelectric Bonds) 0 74,103 Total $ 3,900,397 $ 165,103 The foregoing ordinance was read in full and then by title only in accordance with Article X, Section 2(B) of the City Charter on the 17th day of May, 1994, and:duly PASSED and ADOPTED at this single meeting. Nan Franklin, City Recorder SIGNED and APPROVED this day of May, 1994. Catherine M. Golden, Mayor Reviewed as t fc� orm: Paul Nolte, City Attorney e:v1ftwew,m9etue.ae.1 Budget Committee Minutes April 21, 1994 7 :30 p.m. Civic Center The meeting was called to order at 7:30 p.m. by Chair Bashaw. Budget Committee members present were Bashaw, Stepahin, Wheeldon, Reid, Haworth-Root, Winthrop, Wenker, Acklin, Riordan, Golden, and Laws. Staff present included Almquist, Turner, Williams, Hall, Woodley, Hoggatt, Clements, Laws, Murray, Madding, and Mickelsen. Laws moved to approve the minutes of the January 13 and March 17 meetings of the Budget Committee; Stepahin seconded the motion. Ayes all. Committee members then voiced their possible conflicts of interest. Laws cited a conflict with the Senior Program/Central Services budget. Haworth-Root is a vendor to the City of Ashland, is on the Shakespeare Festival Board and The Youthworks Board, both of which are unpaid positions. Wheeldon has conflicts relative to the Hospital and Economic Development budgets (financial interest in OSF) . Acklin's husband is on the Youth Symphony Board and in the Rogue Valley Symphony. Reid verified that the CDBG subcommittee has agreed to the amended recommendation for the $20,000 ICCA grant; that $15, 000 be used to fund a part-time social service worker and that $5,000 pay for additional hotel vouchers. The remaining $128,850 goes to The Youthworks. Golden moved to amend the Budget document to show the appropriations; Reid seconded. Ayes all. Winthrop moved to approve the CDBG subcommittee minutes for January 26, March 30, and April 6; Stepahin seconded. Ayes all. Golden moved to accept the Public Works subcommittee minutes as submitted; Reid seconded. Acklin requested that embedded in each motion to okay the subcommittee report, adoption of the minutes be included. Golden and Reid agreed to that. Wheeldon clarified that the change in the Public Works budget only involved listing an amount differently, not changing it. To the motion, ayes all. Reid moved to receive the report from the Electric Subcommittee and approve the minutes; Laws seconded. Ayes all. Haworth-Root moved to receive the report from the Public Safety Subcommittee and approve the minutes; Riordan seconded. Ayes all. Wheeldon moved to approve the minutes for the April 7 Budget Committee meeting; Winthrop seconded. Ayes all. Golden moved to not approve the Economic Development Subcommittee report; Reid seconded. Golden said she had some problems with it, stating that last year it was decided the amount of grant money would Budget Committee Minutes - April 21, 1994 Page 1 coincide with the increase or decrease in the General Fund. The preferred option suggested in the minutes does not reflect that decision. The OSF grant was increased less than 5% -- that needs to change without borrowing from the contingency fund. Also, what economic development criteria were the decisions based upon? She did not see anything about that in the minutes. . .Riordan replied that the economic impact is listed in each individual proposal. . .Wenker said that trying to make the appropriations and include the Pacific NW Museum of Natural History in the process was chaotic. . .Laws said the economic development criteria used was the ability to attract people to Ashland. He said the majority of the Subcommittee approved again basing the grants on 35% of the Hotel/Motel Tax revenues. The "second alternative" listed in the minutes is his preferred distribution for the grants. . .Winthrop said he would like to preserve the OSF grant. Also, the Budget Committee adopted a policy last year and he wants to stay with that, as reflected in the "second alternative. " Orf arrived at 7 : 55. Reid said she was curious about the Business Facilitating money. . . Golden moved to reject the "preferred alternative". . .Riordan pointed out that in order to fund the Museum the other applicants HAD to get less. . .Reid asked if the money from cutting SOREDI from the roster went to the museum. . .Wenker said that they did not fund SOREDI or Jefferson Public Radio, and they cut the Business Facilitating Committee down to $10, 500. . .Haworth-Root said that clearly, we have a new applicant that will create jobs and a whole new level of activity. The Economic Development Grants should be tied to the Hotel/Motel Tax because that is what's generating the funds (65% still going to the General Fund) . The Museum will add diversity to the community. . . Golden said she didn't want her comments to be misconstrued, the Museum does contribute to economic development. . . Hauck arrived at 8: 00. Haworth-Root said the Museum may or may not request funds again; and if they request again, they may or may not be funded. . .Wenker express- ed frustration with Golden's objection, saying the subcommittee had to take from everybody. The Museum will be an asset to the community. She doesn't even think they were fair with the $245, 000 amount and is worried the Chamber might have to reduce programs. Laws disagrees, he thinks people decide to visit Ashland through word-of-mouth communica- tion. Wenker was upset with the process in that the total requested was $322,000, and the cut backs were made from that amount. . .Winthrop said he is excited to see the Museum and he thinks they will ask for funds again. . .Laws clarified that he thinks we get more benefit from word-of-mouth than .advertising. Money spent on the Museum will be . better spent than on the Chamber or OSF. He would prefer to give more to the museum and less to the others. . . Acklin said the V&CB does buy advertising, but they mostly entertain writers and tour guides to obtain free advertising. She has a problem with substantially funding the museum, especially if it decreases the Budget Committee Minutes - April 21, 1994 Page 2 contingency fund. The City Departments have cut back on their expenses to stay within the budget and grant recipients should be ready to do the same. . . Public input was called for. Isabel Sickels, a Board member for the Museum, addressed the committee saying "economic development - this is it! " It has been projected that the Museum will attract around 88,000 new visitors to Ashland in its first year, with projected tax revenues of $44, 000 for food and beverage and $12, 320 for hotel/motel and a total of $56,320 to the City the first year. If the Museum gets some help now the budget will be better off in years to come. As a side benefit the community gets education and clean industry. Their request was for $62,000, $17, 000 of which will be used to print a tabloid to go into newspapers in Yreka, Grants Pass, Medford, Roseburg and other surrounding communities. Also, they are printing a million brochures to be distributed to 2, 000 locations in Oregon, Washington, and California. The Museum has tremendous community support and is training 350 volunteers. Jerry Price, Development Director for the Museum said they are asking the City to take a leap with them. This marketing money will pay off for years to come. He looks at this as a grant they will probably request for the first three to five years. He urged the Committee to extend the total available to $245, 000, saying the City. would reap the benefits for years to come. The Museum will attract families and outdoors-type people, an entirely different visitor than other attrac- tions.. Their marketing proposal targets Northern California's popula- tion and includes a calendar of events in Ashland and a page created by the Visitors and Convention Bureau. They have co-promotions planned with other area businesses and when the museum opens it will be a fairly big media event. He urged the committee to look at this as an investment rather than an expense. Jim Cox, with Oregon Shakespeare Festival, noted that the amount listed to go to the Festival is the same in both alternatives. He is bothered that last years' formula is being used to meet this years' needs. He would like to see the Hotel/Motel Tax link revived. He would like to see grants based on last years' funding rather than on the amount requested. OSF ,Promotes, they don't advertise -- they can't get play schedule information out via word of mouth. Amy Cuddy, also with OSF, said that this year they have put together a group tour itinerary booklet aimed at tour operators. They are also currently being represented (and representing Ashland) at a meeting of the National Tour Association. At the last meeting a tour operator expressed interest in the area but not OSF. They were encouraged to visit the area anyway. They did visit and enjoy their stay, but the patrons were disappointed not to have had a play on their itinerary. Next time they will plan to spend more time and see a play. Bashaw asked if there was a motion to reject the preferred alternative. Budget Committee Minutes - April 21, 1994 Page 3 Haworth-Root said that the Medford V&CB gets 25% of Medford's 6% Hotel /Motel Tax. Therefore our formula is shortchanging- what we are trying to do. . .Acklin countered that Medford has higher property taxes to support their general fund. Our Hotel/Motel Tax was originally established to help defray the costs of running the City. . .Reid added that Ashland is impacted more noticeably by visitors than Medford is. On vote to reject the "preferred alternative": 8 in favor, 4 opposed. Motion passed, "preferred alternative" rejected. Winthrop stated that he basically likes the second alternative, but wanted to fine tune it a bit. He stated that as an established entity, OSF definitely deserves support, but as a new player, he would like to give $20, 000 to the Museum. . .Reid said that in staying with the lower amount for grants she is being protective of the General Fund and is looking three years out to the projected shortfall. She agrees with giving OSF $61,000 and taking $5, 000 from .the V&CB budget to bring to $20, 000 the grant for the Museum. . .Wheeldon wanted to use the second alternative and take $10, 000 from elsewhere in the budget to add to the $15, 000 for the Museum. . .Acklin stated that she still believes there is some merit to freezing OSF at $60, 000. In the long run that would make room for some new agencies. At this time the proposed grant amounts were: Chamber Business Facil. Comm. $ 10,500 Visitors & Convention Bureau 113,000 Oregon Shakespeare Festival 61,000 Pacific NW Museum of Nat. Hist. 20,000 Total $204,500 Laws moved to adopt the amounts as listed; Winthrop seconded. With a show of hands the vote was 8 ayes, 5 no's. Golden moved to approve the emerging arts groups as: State Ballet of Oregon $ 9,000 Ashland Community Theatre 1,000 Rogue valley Symphony 1,000 Youth Symphony 1,000 Lyric Theatre 3,500 Total $15,500 Laws seconded the motion. Ayes all. Golden moved to adopt the budget as amended, along with the tax levy as listed on pages XVIII-XIX of the 1994-95 budget; Stepahin seconded. Ayes all. The meeting adjourned at 9: 10. Budget Committee Minutes - April 21, 1994 Page 4 . ofAS& &Io Emor �tn � �xm °.OREGO ,. May 9, 1994 1110: Council ram: Steven M. Hall, P. E. , Dir. Public Works p1IUjPtt: Security Trailer Agreement REQUEST Approval of land lease for a security trailer. BACKGROUND At the regular meeting of the Airport Commission on May 4, 1994, the following land lease was unanimously approved and forwarded for Council approval. The Airport has had trouble with repeat theft of avionics. The last loss was for more than $70, 000 worth of equipment. The airport's isolation from neighbors, proximity to the California border, and the relatively expensive aircraft and equipment are seen as the reasons for the repeat thefts. The Airport Commission intends for the security trailer to deter criminal activity at the airport. Airport Commission has worked with the Ashland Police Department to find ways to reduce theft at the airport, and this is the first of several actions they are hoping to take. The owners of aircraft based at Ashland are very supportive of this action. Since the airport does not have a sewer service, the leaseholder will be paying a fee for his share of the bimonthly cost of pumping the holding tank. Water and electric will be paid through the FBO. I ' erVe.very (t Ertta ran AUM 60�,•e April 29, 1994 - -- �11Q: Airport Commission r 711 rQIIT: Pam Barlow, PW Admin. Asst. Subject: Security Trailer Following is a contract between Art Aho and the City of Ashland, allowing a trailer to be placed on the airport. The trailer is to allow for an on-site presence after the airport's usual business hours, with the purpose of detering criminal activity. Bob Skinner and Art Aho will be negotiating water and electric service. The City of Ashland will provide sewer service by allowing a connection to the Airport Administration Building's holding tank. We will have one charge for this service, up front, at the rate of $140 for the first year. This is charged at the same rate per month as the City's base rate for sewer service (the base is the same for .single family residential, multifamily, and commercial accounts) . ($11.60 per month x 12 = 139.20, rounded up to $140. ) Future sewer charges will be renegotiated at the end of the first year's land lease agreement. LICENSE TO USE LAND CITY OF ASHLAND, (CITY) LICENSEE: 20 E. Main St Address: Ashland, Oregon 97520 ' (503) 4823211 FAX: (503) 488-5311 Telephone: FAX: DATE OF AGREEMENT: BEGINNING DATE OF TERM: RENT: $1.00 for the term. ENDING DATE OF TERM: revokable at will DESCRIPTION OF PROPERTY: See Exhibit W attached. USE: Land to be used only for a movable non-permanent security office to facilitate providing security for the benefit of aircraft owners with aircraft at the airport. City reserves right to approve of appearance and condition of office. ADDITIONAL TERMS: This agreement Is made on the date specified above, between City and Licensee. 1. Description of premises: City grants to Licensee the right to use the land of City described above ('the premises'). 2. Licensee Use: Licensee may use the premises for the purpose or purposes specified above. 3. Consideration: Licensee shall pay to City as consideration for this license the rem sum specified above. 4. Extent of grant: City and Licensee acknowledge and expressly agree that this license is a personal privilege of Licensee to use the premises of City and this license is revokable at the will of the City. The City will endeavor, but is not required, to give Licensee 30 days notice to terminate the license. 5. Right of Ingress and Egress. Licensee shall have the right of ingress and egress to and from the premises. Licensee shall take reasonable care to assure that Licensee does not Interfere with City's operation of the Airport for the benefit of the public and of all aircraft using the Airport. 6. Compliance with laws. Licensee shall comply with 6.1. The'Minimum Standards at Ashland Municipal Airport, Ashland, Oregon' adopted by the City Council on January 4, 1990 and as may be amended from time to time. 6.2. All federal, state, county, and city laws, orders and ordinances, the rules and regulations of the Lessor, and all rules and regulations of the State Department of Transportation Aeronautics Division and the Federal Aviation Administration. 7. Licensee compliance with environmental laws. 7.1. Definition of'hazardous material'. As used is this paragraph, the term 'hazardous material' means any hazardous or toxic substance, material, or waste, Including, but not limited to, those substances, materials, and wastes listed in the United States Department of Transportation Hazardous Materials Table (49 C.F.R. § 172.101) or by the United States Environmental Protection Agency as hazardous substances (40 C.F.R. Part 302) and any amendments, ORS 466.567, 466.205, 466.640 and 468.790 and regulations of the Oregon State Department of Environmental Quality, petroleum products PAGE 1 - LICENSE TO USE LAN D(p:airparOcaratakdic) and their derivatives, and such other substances, materials and wastes as become regulated or subject to cleanup authority under any environmental laws. Environmental laws means those laws cited in this subparagraph. 7.2. Licensee's compliance with laws and permits. Licensee shall cause the property and all operations conducted on the premises (including operations by any subtenants) to comply with all environmental laws. 7.3. Limitation on uses of hazardous materials. Licensee shall not use or allow any agents, contractors or subtenants to use the premises to generate, manufacture, refine, transport, treat, store, handle, recycle, release or dispose of any hazardous materials, other than at reasonably necessary for the operation of Licensee's activities as contemplated under this license. 7.4. City s Rights. City shall have the right to conduct reasonable inspections and investigations of the premises and the operations conducted on the premises at any time and from_time to time, and Licensee shall cooperate fully with City during such inspections and investigations. 8. Maintenance. Licensee shall keep and maintain the premises and all improvements in good and substantial repair and condition, including the exterior condition. Licensee shall make all necessary repairs and alterations and shall maintain the premises and all improvements in compliance with all applicable building and zoning laws and all other laws, ordinances, orders and requirements of all authorities having or claiming jurisdiction. Licensee shall provide proper containers for trash and garbage and shall keep the premises free and clear of weeds, rubbish, debris, and litter at all times. 9. Utilities. Electricity and water are available to the premises through the Fired Base Operator and arrangements for their use and payment shall be the responsibility of the Licensee. Sewer is to be paid for by Licensee to the City one year in advance. Should the license be terminated with a sewer fee credit remaining, the credit amount shall be refunded. The fee for the sewer shall be established annually by the City. The Licensee shall promptly pay any other charges for utilities which may be furnished to the premises_at Licensee's order or consent. 10. Liens, Taxes. Licensee shall pay all sums of money that become due for any labor, services, materials, supplies, utilities,furnishings, machinery or equipment which have been furnished or ordered by Licensee which may be secured by lien against the premises. Licensee shall pay all real and personal property taxes assessed against the premises, such payments to be made no later than November 15 of the year in which the taxes become due and payable, and will submit a copy of the receipt for the taxes to the Citys Director of Finance. 11. Assignment: This license shall not be assigned by Licensee. No right to use the premises shall be conferred on any third person by Licensee without the prior written consent of the City. 12. Indemnification: Licensee agrees to defend, indemnify, and save City, its officers, agents, and employees harmless from any and all claims, actions, costs, judgments, or other damages resulting from Injury to any person (including injury resulting in death,) or damage to property (including loss or destruction), of whatsoever nature arising out of or incident to the performance of this agreement by Licensee (including, but not limited to, acts or omissions of Licensee's employees, agents, and others designated by Licensee to perform work or services attendant to this agreement). Licensee shall not be held responsible for any claims, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 13. Insurance: Before going into possession of the premises, Licensee shall procure and thereafter during the term of the license shall continue to carry the following insurance at Licensee's cost: comprehensive general liability policy (occurrence version) in a responsible company with coverage for bodily injury and property damage liability, personal and advertising injury liability, and medical payment PAGE 2 - LICENSE TO USE LAN D(r:m -nx--aaw.r-) with a combined single limit of not less than $500,000 per occurrence. Such insurance shall cover all risks arising directly or Indirectly out of licensee's activities on or any condition of the premises or the airport whether or not related to an occurrence caused or contributed to by City's negligence. Such Insurance shall protect Licensee against the claims of City on account of the obligations assumed by Licensee under paragraph 12. The City of Ashland, its officers, employees and agents shall be named as additional Insureds. Certificates of Insurance acceptable to the City shall be filed with City's Risk Manager prior to the commencement of any services by Contractor under this agreement. These certificates shall contain provision that coverages afforded under the policies can not be canceled and restrictive modifications cannot be made until at least 30.days prior written notice has been given to City. A certificate which states merely that the issuing company*will endeavor to mail" written notice is unacceptable. LICENSEE CITY OF ASHLAND BY Mayor BY City Recorder REVIEWED AS TO CONTENT BY City Department Head Date: REVIEWED AS TO FORM BY City Attorn ey Date: PAGE 3 - LICENSE TO USE LANDip:airponk<arataw.ra OFASh' 7n„ � aid i+ � (�► .L` � .K aid Q lll^......V.v '•.04E00� .•. �{ May 11, 1994 V1 Q: The Mayor and Council r X11 XIIjI1� Kelly Madding, Housing Officer CSubjeyt, Community Development Block Grant (CDBG) FY94-95 Final Statement of Objectives Action Requested: Approval of the Community Development Block Grant (CDBG) FY94-95 Final .Statement of Objectives. Background: On March 23, 1993, the Department of Housing and Urban Development (HUD) notified the City of Ashland that it was entitled to receive Community Development Block Grant (CDBG) funds. On July 1, 1994, Ashland will receive $229, 000 in CDBG funds. The proposed CDBG expenditures are: $148 , 850 Public Services $ 22 , 900 Accessibility Improvements to City owned facilities $ 22 , 900 Public Facilities and Improvements $ 34 , 350 Administration and Implementation A subcommittee of the Budget Committee was formed- to recommend expenditures of the $148,850 designated for public services. A Request for Proposals (RFP) was advertised on February 1, 1994. On March 4, six organizations submitted RFPs for funding. The Subcommittee held two hearings and made their recommendations on April 6, 1994. On April 21, 1994, the Budget Committee approved the CDBG Subcommittee's recommendation for appropriating $128,850 to Youthworks; Inc. and $20,000 to the Interfaith Care Community of Ashland (ICCA) . Youthworks will construct a facility that will serve homeless and at-risk youth and their families. The ICCA will provide an increased motel vouchers and a half-time case worker. To receive CDBG funding, the City of Ashland is required to submit a FY94-95 Final Statement of Objectives to HUD. The Final Statement of Objectives provides HUD information on the City's CDBG public participation process, a description of how CDBG funds will be spent, and a summary of the various plans guiding Ashland's community development objectives. The Final Statement of Objectives must be submitted to HUD no later than June 1, 1994, to ensure funding by July 1 , 1994 . Staff recommends adoption of the attached Final Statement of Objectives. • I CITY OF ASHLAND COMMUNITY DEVELOPMENT BLOCK GRANT FINAL STATEMENT OF OBJECTIVES •`CF�h FY 94-95 CONTENTS Annual Application 1 1994-95 Statement of Objectives 2 1994-95 Use of Funds 4 Citizen Participation Plan 7 Certifications 8 Legal Advertisement 16 Residential Displacement and 17 Relocation Assistance Plan 1993 HUD Family Income Guidelines 19 CDBG Subcommittee Minutes 20 .1994-1995 FINAL STATEMENT OF OBJECTIVES COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) City of Ashland, Oregon The review and approval of the HUD Community Development Block Grant (CDBG) is a three tiered process. The CDBG Subcommittee recommends the CDBG funding strategy to the Budget Committee and the Budget Committee reviews the strategy and makes their recommendation to the City Council. Finally, the Ashland City Council reviews and approves the use of CDBG funding. Statement of Objectives It is the intention of the City of Ashland to utilize the HUD Community Development Block Grant (CDBG) funds received from the 1994 grant for activities that will meet or surpass the HUD requirement of benefiting 60 percent or more, low and moderate- income persons during this program year. To address needs and provide opportunities for Ashland's low- and moderate-income residents, the City of Ashland proposes using the 1994-1995 Community Development Block Grant funds totaling $229,000 for the following purposes: Deliver human services to low- and moderate-income residents through direct public service funding and the construction of a public service facility. ($148,850) Remove architectural barriers from City facilities and improve sidewalks. ($45,800) Administer the Community Development Block Grant, including planning and fair housing activities. ($34,350) 2 The City of Ashland's community development objectives are guided by three documents: the Ashland Comprehensive Plan; the Comprehensive Housing Affordability Strategy (CHAS); and The City of Ashland Building Evaluation for ADA Compliance. Ashland Comprehensive Plan In November, 1982, the Ashland City Council adopted the Ashland Comprehensive Plan, hereinafter referred to as the "Plan". From 1989 through 1991, the City Council adopted the following updated chaptgrs to the Plan: Environmental Resources, Population Projection, Economy, Aesthetic Resources, and Energy. During its development and revision, the Plan went through an extensive public participation. process. The Plan is intended to guide long term growth in a manner that balances community goals. It provides a decision making framework for land use, public services, housing and for efforts at upgrading and maintaining the physical and social conditions of existing urban development. Comprehensive Housing Affordability Strategy (CHAS) In March, 1993, the U.S. Department of Housing and Urban Development (HUD) notified the City of Ashland that the City was eligible to receive funds under the Community Development Block Grant (CDBG) program. One requirement of CDBG funding is producing a comprehensive housing plan, the CHAS. The CHAS, approved by HUD March, 1994, assesses the current housing market, inventories housing conditions and needs, and provides long-range (5-year) and short-range (1-year) strategies and goals for addressing the community's housing issues. City of Ashland Building Evaluation for ADA Compliance In October, 1993, the City of Ashland contracted with Consulting & Personal Services, Inc. to conduct an Americans with Disabilities Act compliance review of City owned facilities. The report, completed in November, 1993, evaluates the City owned facilities for ADA compliance and makes recommendations for improvement. An ADA Subcommittee; made up of a representative from each city department, has produced a five-year barrier removal plan based on the report's recommendations. 3 USE OF FUNDS FY94-95 PUBLIC SERVICES Total FY94 Funding Amount: $148,850 GPR Activity Number: 1.0 A. Interfaith Care Community of Ashland: To provide motel vouchers and a half-time case worker. Eligibility Criterion: 570.201(e) Broad National Objective: 570.208(a)(2)(A) The activity benefits a clientele who are generally presumed to be principally low and moderate income persons: homeless persons. Estimated Cost: $20,000 GPR, Activity Number: 1.1 Location: 917 East Main, Ashland B. Youthworks, Inc.: To construct a facility in Ashland to be used as a resource center for homeless and at-risk youth and their families. Eligibility Criterion: 570.201(c) Broad National Objective: 570.208(a)(2)(C) The activity has income eligibility requirements which limit the activity exclusively to low and moderate income persons and the activity benefits a clientele who are generally presumed to be principally low and moderate income persons: homeless persons. Estimated Cost: $128,850 GPR Activity Number: 1.2 Location: Ashland Middle School 4 CITY CAPITAL PROJECTS Accessibility Improvements to City Facilities: A. Removal of architectural barriers to city facilities. Projects will be identified through the City of Ashland Barrier Removal Plan. Eligibility Criterion: 570.201(k) Broad National Objective: 570.208(2)(ii) -- A special project directed to removal of material and architectural barriers which restrict the mobility and accessibility of elderly or handicapped persons to publically owned buildings. Total FY94 Amount: $22,900 GPR Activity. Number: 2.0 Locations: (TO BE IMPLEMENTED AT 5/17 COUNCIL MEETING) Public Facilities and Improvements: A. Construct new and, remove, replace, and install new sidewalk and street improvements. Eligibility Criterion: 570.201(c) Broad National Objective: 570.208(1)(i) -- An activity, the benefits of which are available to all the residents in a particular area, where at least 51 percent of the residents are low and moderate income persons. Total FY94 Amount: $22,900 GPR Activity Number: 3.0 Locations: East Main (south side of street) between S. Mountain and Lincoln Streets. 5 PLANNING, IMPLEMENTATION, ADMINISTRATION A. Personnel Eligibility Criterion: 570.206(a)(1) Broad National Objective: 570.208(a) Total FY94 Amount: $32,050 GPR Activity Number: 4.0 B. Materials and Services Eligibility Criterion: 570.206(a)(1), (2) and (4) Broad National Objective: 570.208(a) Total FY94 Amount: $2,300 GPR Activity Number: 4.1 6 Citizen Participation Plan CDBG Subcommittee The CDBG Subcommittee is made up of eight members of the Budget Committee. Four of the members are City Councilors and the additional.members are appointed to the Budget Committee by the Mayor and approved by the City Council. The CDBG Subcommittee met January 26, to critique the request for proposal (RFP) produced by staff. On March 30, 1994, the Subcommittee met to hear presentations from the organizations that had responded to the RFP. Three of the six applicants made presentations. The Subcommittee met again on April 6, 1994, to make a funding recommendation. On April 21, 1994 the Budget Committee approved the Subcommittee's recommendation and forwarded it on to the City Council. Public Notices The CDBG request for proposals was announced by legal ad in the Ashland Daily Tidings; the newspaper of widest circulation in the Ashland area. Request for Proposals were also sent to those organizations on the Medford CDBG mailing list. Meeting Locations Meetings are open to the public and are wheelchair accessible. Mailing List This year the City utilized the City of Medford's CDBG mailing list which is comprised of the nonprofit service provider organizations in the Ashland-Medford metropolitan area. This list will be updated by City Staff upon request by interested persons or organizations. Response to Written Complaints/Grievances The City will provide a written response to all written complaints regarding the Community Development Block Grant program within 15 working days. Access to Records The annual Statement of Objectives, the Grantee Performance Report, the CDBG Subcommittee minutes and other public information relating to the Community Development Block Grant program are available for review during normal working hours, Monday through Friday, 8:30 a.m. - 5:00 p.m., at the Community Development Department, 20 E. Main, Ashland, OR 97520. For more information, contact Kelly Madding, Housing Officer, at 488-5305. 7 ATTACHMENT I-A COMMUNITY DEVELOPMENT BLOCK GRANT GRANTEE CERTIFICATIONS In accordance with the. Housing and Community Development Act of 1974, as amended, and with 24 CFR 570.303 of the Community Development Block Grant regulations, the grantee certifies that: (a) It possesses legal authority to make a grant submission and to execute a community development and housing program; (b) Its governing body has duly adopted or passed as an 'official act a resolution, motion or similar action authorizing the person identified as the official representative of the grantee to submit the Final Statement and amendments thereto and all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the grantee to act in connection with the submission of the Final Statement and to provide such additional information as may be required; (c) Prior to submission of its Final Statement to HUD, the grantee has: 1. - Met the citizen participation requirements of §570.301(b) ; 2. Prepared its Final Statement of community development objectives and projected use of funds in accordance with §570.301(c) and made the Final Statement available to the public; . (d) It is following a detailed citizen participation plan which: 1. Provides for and encourages citizen participation, with particular emphasis on participation by persons of low and moderate income who are residents of slum and blighted areas and of areas in which funds are proposed to be used, and provides for participation of residents in low and moderate income neighborhoods as defined by the local jurisdiction; 2. Provides citizens with reasonable -and timely access to local meetings, information, and records relating to the grantee's proposed use of funds, as required by the regulations of the Secretary, and relating to the actual use of funds under the Act; 3. Provides for technical assistance to groups representative of persons of low and moderate income that request such assistance in developing proposals with the level and type of assistance to be determined by the grantee; 9/92 2 4 . Provides for public hearings to obtain citizen views and to respond to proposals and questions at all stages of the community development program, including at least the development of needs, the review of proposed activities, and review of program performance, which hearings shall be held after adequate notice, at times and locations convenient to potential or actual beneficiaries, and with accommodation for the handicapped; S. Provides for a timely written answer to written complaints and grievances, within 15 working days where practicable; and 6. Identifies how the needs of non-English speaking residents will be met in the case of public hearings where a significant number of non-English speaking residents can be reasonably expected to participate; (e) The grant will be conducted and administered in compliance with: 1. Title VI of the Civil Rights Act of 1964 (Public Law 88-352, 42 U.S.C. §2000d et sea. ) ; and 2. The Fair Housing Act (42 U.S.C. 3601-20) ; (f) It will affirmatively further fair housing; (g) It has developed its Final Statement of projected use of funds so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight; (the Final Statement of projected use of funds may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available) ; except that the aggregate use of CDBG funds received under Section 106 of the Act, and if applicable, under Section 108 of the Act, during the 199 4-95 program year(s) (a period specified by the grantee consisting of one, two, or three consecutive years) , shall principally benefit persons of low and moderate income in a manner that ensures that not less than 70 percent of such funds are used for activities that benefit such persons during such period; (h) It has developed a Community Development Plan (CDPj , for the period specified in paragraph, .(g) above., that identifies community development and housing needs and specifies both short and long-term community development objectives that have been developed in accordance with the primary objective and requirements of the Act; 9/92 3 (i) It is following a current Comprehensive Housing Affordability Strategy (CHAS) which has been approved by HUD pursuant to §570.306 and Part 91, and that any housing activities to be assisted with CDBG funds will be consistent with the CHAS; (j) It will not attempt to recover any capital costs of public improvements assisted in whole or in part with funds provided under Section 106 of the Act or with amounts resulting from, a guarantee under Section 108 of the Act by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements, unless: 1. Funds received under Section 106 of the Act are used to pay the proportion of such fee or assessment that relates to the capital costs of such public improvements that are financed from revenue sources other than under Title I .of the Act; or 2. For purposes of assessing any amount against properties owned and occupied by persons of moderate income, the grantee certifies to the Secretary that it lacks sufficient funds received under Section 106 of the Act to comply -with the requirements of subparagraph (1) above; (k) Its notification, inspection, testing and abatement procedures concerning lead-based paint will comply with 5570.608; (1) It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, as required under §570.606(b) and Federal implementing regulations; and it is following a residential antidisplacement and relocation assistance plan as required under Section 104 (d) of the Act and in 5570.606(c) ; and it will comply with the relocation requirements of 5570.606(d) governing optional relocation assistance under Section 105(a) ( 11) of the Act; (m) It has adopted and is enforcing: 1. A policy prohibiting the use of excessive fo=ce by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State 'and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; 9/92 4 (n) To the best of its knowledge and belief: 1. No Federally appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or ah employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LIM, "Disclosure Form to Report Lobbying, " in accordance with its instructions; and 3. It will require that the language of paragraph (n) of this certification be included in the award-documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly; (o) It will or will continue to provide a .Drug-Free Workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the ' grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug-free awareness program to inform employees .about - . (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a Drug-Free Workplace; (c) Any available drug counseling, rehabilitation, and employee assistance programs; and 9/92 s (d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be .engaged in the performance of the grant be given a copy .of the statement required by paragraph 1; •4 . Notifying the employee in the statement required.by paragraph 1 that, as a condition of employment under the grant, the employee will - (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying the agency in writing, within 10 calendar days after receiving notice under subparagraph 4 (b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, -including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4 (b) , with respect to any employee who is so convicted - (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to -participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law -enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a Drug-Free Workplace through implementation of paragraphs 1, 2, 3, 4 , 5, and 6. 9/92 6 8. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (street address, city, county, state, zip code) . 20 E. Main Ashland Jackson County OR 97520 Check if there are workplaces on file that are not identified here; and (p) It will comply with the other provisions of the Act and with other applicable laws. Signature Brian Almquist Date _ City Administrator Title 9/92 APPENDIX TO, CDBG CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS: A. Lobbying Certification - Paragraph (n) This certification ,is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10, 000 and not more than $100,000 for each such failure. B. Drug-Free Workplace Certification - Paragraph (o) 1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification set out in paragraph (o) . 2. The certification set out in paragraph (o) is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 3. For grantees other than individuals, Alternate I applies. (This is the information to which Entitlement grantees certify. ) 4 . For grantees who are individuals, Alternate II applies. (Not applicable to CDBG Entitlement grantees. ) 5. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) . on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's Drug-Free Workplace requirements. 9/92 PAGE 2 APPENDIX-9/92 6. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g. , all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations) . 7. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s) , if it previously identified the .workplaces in question (see paragraph five) . 8. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees ' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act' (21 U.S.C.812) and as further defined by regulation (21 CPR 1308 . 11 through 1308. 15) ; "Conviction" means a finding of guilt (including a plea of nolo contendre) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: (i) All "direct charge" employces; (ii) all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are not oh the grantee's payroll. This definition does not .include workers not on the payroll of the grantee (e.g. , volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces) . Public Notices CITY OF ASHLAND NOTICE OF PUBLIC HEARING A meeting of the Ashland City council will be held on May 17, 1994, at 7:00 p.m. at the Ok Center, 1175 E. Main, Ashland, Oregon. The purpose of the- hearing is to discuss the pro- _ ppoosed Commu Development Bock Gmnt CDBG) Fined Statement The proposed Final Statement outlines the CDBG expenditures,from July 1, 1994 through June 30, 1995, as ap- proved by tehland and Budget - Committee. y of the Final Statement mnspected or obtained at City Hall between the hours of 8:30 am. and 3:00 p.m.A summary of the - Final Statement is presented below. Proposed Fined Statement Community'Development Block Grant 1994-1995 Public Facilities Accessibility Improve- ments to City-owned facilities $22,900 Curb and Gutter Im- provements _:.522,900 Public Services Youthworlis,Inc. 12UW Interfaith Care Com- munity f Ashland (ICCA) . ___3 21.000 Planninc. Imolit!ntation. and Administration _ 5 4.004 TotaL___$229,000 For more information call Kelly Madding, Community Develop- - ment Department 488-5305= Publish:May 10,19%.,;>,._ r. No.5944. . 16 RESOLUTION NO. 94- A RESOLUTION ADOPTING A RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE PLAN FOR THE CITY OF ASHLAND. RECITALS: A. Federal regulations require that cities receiving Community Development Block Grant (CDBG) funds adopt and follow a residential antidisplacement and relocation assistance plan for activities assisted utilizing those funds. B. It is in the public interest and consistent with other adopted city policies that the following plan be adopted. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Pursuant to the provisions of Section 104(d) of the Housing and Community Development Act of 1974, as amended, the following is adopted as the City of Ashland's Residential Antidisplacement and Relocation Assistance Plan: RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE PLAN 1. All occupied and vacant occupiable low/moderate-income dwelling units demolished or converted to a use other than as low/moderate-income housing in connection with an activity assisted with funds provided under the Housing and Community Development Act of 1974, as amended, will be replaced with other low/moderate-income dwelling units as described in 24 CFR 570.606(c). 2. All replacement housing will be provided within three years after the commencement of the demolition or conversion. Before the City commits to provide funds for an activity that will directly result in demolition or conversion of low/moderate-income dwelling units, the city will publish in a newspaper of general circulation and submit to HUD the following information: 2.1. A description of the proposed assisted activity; 2.2. The location on a map and number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than as low/moderate-income dwelling units as a direct result of the assisted activities; 2:3. A time schedule for the commencement and completion of the demolition or conversion; 2.4. The location on a map and the number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units. If such data is not available at the time of the general submission, the city will identify the general location on an area map and the approximate number of dwelling units by size and provide information identifying the specific location and number of dwelling units by size as soon as it is available; PAGE 1-ANTIDISPLACEMENT & RELOCATION ASSISTANCE PLAN 1p:planninplentidisp.resl 2.5. The source of funding and a time schedule for the provision of the replacement dwelling units; 2.6. The basis for concluding that each replacement dwelling unit will remain a low/moderate-income dwelling unit for at least ten years from the date of initial occupancy; 2.7. Information demonstrating that any proposed replacement of dwelling units with smaller dwelling units (e.g., a two-bedroom unit with two one-bedroom units) is consistent with the housing needs of lower-income households within the city. 3. The city administrator or designee shall be responsible for tracking the replacement of housing and ensuring that it is provided within the required period of tim2. The city administrator or designee shall also be responsible for ensuring that requirements are met for notification and the provision of relocation assistance as described in 24 CFR 570.606(c)(2) to any lower-income person displaced by either the demolition of any dwelling unit or the conversion of a low/moderate-income dwelling unit to another use in connection with an assisted activity. 4. Consistent with the goals and objectives of activities assisted under the Act, the city will take the following steps to minimize the displacement of persons from their homes: 4.1. In order to determine project feasibility during the selection of assisted activities, all project descriptions will address issues of displacement and have budgets which include relocation costs if displacement is anticipated. Projects/activities involving displacement will be approved only if costs are deemed reasonable in relation to the goal of the project/activity. 4.2. Stage the rehabilitation of units to allow tenants to remain during and after rehabilitation by working with empty units first if feasible to do so. 4.3. Enforce the city's condominium conversion ordinance which provides reasonable protection for tenants faced with conversion to a condominium. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of 1994. Catherine M. Golden, Mayor Revie as t fto� Paul Nolte, City Attorney PAGE 2-ANTIDISPLACEMENT & RELOCATION ASSISTANCE PLAN (p:p1wninp\entidisp.res( 0 Fiscal Year 1993 Family Income Guidelines Ashland, OR Household Size Very Low-Income Low-Income 1 $12,400 $19,800 2 $14,150 $22,650 3 $15,850 $25,350 4 $17,600 $28,150 5 $19,000 $30,400 6 $20,400 $32,650 7. $21,800 $34,900 8 $23,250 $37,150 19 Community Development Block Grant Subcommittee Minutes January 26, 1994 7:30 p.m. Jury Room Subcommittee members present: Hauck, Arnold, Reid, Stepahin, and Winthrop. Staff present: Wanderscheid and Murray. Reid nominated Arnold as Chair; Stepahin seconded. Ayes all. Arnold called the meeting to order at 7:30. Wanderscheid said he obtained RFPs from the cities of Springfield, Medford, and Eugene, and from Washington County. He developed the RFP along similar lines as the samples; Nolte advised some additions for legal reasons. The meeting schedule is tentative, with leeway of about a week. Comments about the document itself included: Some definitions or explanations would be helpful for lay people using the document. . .an informational meeting for proposers might be helpful. . .the code enforcement list language is from HUD. . . Rating system discussion included: Arnold/The rating system is for staff to use in recommendations to subcommittee, who can either hold to it or disregard it. . .Dick/no, we thought it would be for subcommit- tee also: . .Winthrop/the subcommittee needs to be able to use their own discretion. . .if we disregard point system entirely things could .potentially get ugly, this is pretty big money. . .Hauck/would like to see some points awarded for joint proposals because that increases services to clients. . .Winthrop/letter F is the only place where provider qualifications are dealt with (10 possible points) , in grants , this category is typically weighted more. . .Dick/in looking at provider qualifications, record keeping capabilities are important - since this is HUD money it has to be strictly accounted for. Some additions to the RFP: Need a letter "J" to deal with quality of the provider, worth 15 points. . .letter "K" to recognize cooperation . /coordination between agencies, worth 5 points. Promised funding can be carried over to following year(s) until the project comes together. Wanderscheid will make changes to rating system and some language and mail to the subcommittee members. Subcommittee members will provide feedback on corrections by Monday, Jan. 31. It was decided that when the applications are.,transferred from staff to the subcommittee, the rankings/points will become public informa- tion. Also, for 15-20 minute presentations, an extra meeting may need to be scheduled between March 30 and April 6. The next meeting of the CDBG subcommittee is March 30, at 7: 30 p.m. Meeting adjourned at 9 p.m. Community Development Block Grant Subcommittee Minutes March 30, 1994 7:30 p.m. Civic Center Subcommittee members present were Arnold, Hauck, Winthrop, Reid and Stepahin. Staff present were Wanderscheid, Madding and Murray. Arnold called the meeting to order at 7: 30. After Wanderscheid said he had mailed copies of a memo and staff rankings to the applicants, the presentations began. Melinda Matson spoke for the Senior Center. Their request is for $6,000 to pay for architectural fees for an expansion to the Senior Center. The activity center would allow more interaction with seniors and enable staff to become aware of potential problems early, when they are more easily taken care of. Also, being out doing things is important to maintaining sharp minds, and therefore, independence. If funded this year, the Senior Center might ask for CDBG funds next year to further support the project. Currently there are about 11 other grant possibilities and community fund raising is also an option. Carolyn Johnson, ICCA Board President, presented the ICCA/CERVS re- quest. The Interfaith Care Community was formed in 1989 to help coordinate provision of crisis services - gasoline, car repairs, food, laundry soap and services, clothes, blankets, and emergency housing. It is funded by area churches and FEMA funds. Current office hours are 9:30 a.m. - 12 :30 p.m. , Monday through Friday in donated space. ICCA wants to expand the program to cover more hours (8 hours/day, 5-6 days/week) . In. order to do this and keep as much money available for the program (by not spending it for rent) , their request is for $80,000 to purchase a facility. ICCA also hopes to add a full-time case manager to their staff to coordinate efforts with other area agencies. The current population served is made up of about 50% homeless and 50% low income people who are on the verge of being able to meet their own needs. The projected served with a 40-50 hours/.week facility is 1600. Currently, 400 homeless and 350 low income people are served annually. Once there is a base of operation, churches will be able to increase their support of the program. When it becomes centralized, churches will no longer need to respond individually to "after hours' requests for assistance, they will be able to refer many more requests to the 40-48 hours/week facility. The building would be modified or built to include shower and laundry facilities, and a communication center (communication board and answering machine) , further enhancing its usefulness to clients. Arnold asked if the ICCA has goals beyond the day-time emergency services program. Johnson replied that with the potential to write CDBG Subcommittee Minutes 3/30/94 Page 1 more grants they plan to firmly establish the day center and then look at going beyond those services. . .Winthrop questioned the role of CERVS on the application. Johnson replied that CERVS was the source of the cost estimate. CERVS would not be getting the money, but the ICCA is under the CERVS umbrella. In discussing how the funding works, Madding said that HUD will help an applicant acquire a . site once. Payments cannot be allocated over several years for this type of expenditure. Steve Groveman made the presentation for Youthworks. He opened with the observation that Youthworks is becoming a conduit of services for youth in the County. . Youthworks started in Ashland five years ago in a room in the Ashland Library and now rents space from the Parks Dept. part-time. Youthworks brings a lot of money to Jackson County but little of it reaches Ashland because there isn't a full-time facility to work from. Their grant request is for $148,850 to construct or remodel a facility in Ashland to be used as a resource center for at- risk youth and their families. Youth that cannot obtain services from other providers utilize Youth- works programs. Childrens Services Division will not serve segments of the community that are not "bad" enough, or haven't had problems recently enough. There is some other funding available, but only if there is a delivery system for the funds. Depending on the time of day, different segments of the public become. the focus. . During school hours the focus is on kids that are out of school. During evening hours they sponsor parenting programs. They also have foster care providers available and sponsor a teen line program. When spread over time served the cost effectiveness of the program is reasonable.. For this reason, Youthworks would like to see an annual large grant awarded so a provider can really get a program up and going, in contrast to other grant opportunities within the City which provide smaller amounts to several applicants, but not enough to make a capital investment. Reid asked where, physically, are the beds?. . . Groveman replied that there are beds for runaway and homeless youth at the Crisis Response Shelter in Phoenix, for which Crisis Intervention will provide trans- portation 24 hours/day. There are three foster families in Ashland. A foster family is allowed a stipend of $200-$300 per month depending on how long the teen stays with them; clothing is provided by Youth- works. . .Reid observed that traditionally the Teen Center in Ashland has served middle school age children. With a larger .facility serving that age group along with older, more challenging portions of the population, is there a danger that the young ones we're trying to protect will be harmed or influenced negatively?. . .Groveman was confident that would not be a problem. The youth would probably be separated by time of day, if not by activity and also physically .Arnold asked if the planned 2, 000 square foot facility would be_ big enough. . .Groveman said it would be a start. If he could dream he would want 2,000-3 , 000 square feet and a gym! . . .some grants that are CDBG Subcommittee Minutes 3/30/94 Page 2 available but not here due to lack of a facility are "Alternative Learning Opportunities' Grant" which would provide for computers and instruction, and "Drug Abuse Prevention Run Away Funds. ". . .there is money available from the state through the Commission for Children and Families which is intended to be spent throughout the County. Again, for lack of a facility, Ashland is being shorted while Medford's population is being "overserved. " Those were the presentations made at the meeting. After some discus- sion it was agreed that if an applicant does not give an oral presen- tation their written application entitles them to equal consideration. After the presentations it was decided that the April 6 meeting would include discussion on staff ranking and allocations. Subcommittee members will probably have individual conversations in the mean time, but will not have a meeting or make any decisions. . .Winthrop asked what qualifies for funding? If we don't fund to own can we fund to rent? . . .Arnold said that the subcommittee decided to make it a priority to fund a request involving facility ownership. "The way we thought of doing it was to fund one, to really provide an asset. " The next meeting of the Community Development Block Grant Subcommittee will be April 6 at 7:30 p.m. Meeting adjourned at 9:00. CDBG Subcommittee Minutes 3/30/94 Page 3 Community Development Block Grant Subcommittee Minutes April 6, 1994 7:30 p.m. Civic Center Subcommittee members present were Hauck, Arnold, Winthrop, Stepahin, and Reid. Staff present were Wanderscheid, Madding, McLaughlin, and Murray. Representatives for the ICCA (Carolyn Johnson) , Youthworks (Steve Groveman) , and RVCDC (Julie Burns) were also present. - Arnold called the meeting to order at 7:35. After reading the minutes. from the March 30 meeting, Winthrop moved to adopt the minutes; Hauck seconded the motion. Ayes all. Arnold suggested as a format for the evening that the committee decide which proposals they wanted to look at in-depth, then discuss the proposals and the staff ranking. Reid expressed the concern that without established staff the RVCDC would require extra City staff hours. Burns said that beyond confer- ring with the City Attorney they did not have plans to involve City staff. She also said that they would have money for staff if they got the CDBG funds because the other grant money is there once it's matched. Arnold said he had met with the Chief of Police and other members in the Police Department to discuss problems with the homeless and others who need similar services. Five of the six proposals deal with these needs. Arnold would like to discuss funding the Youthworks and ICCA proposals. ...Hauck said that if they fund Youthworks the others are a moot point. . .Arnold again said he wanted to focus on Youthworks and ICCA. . .Hauck wants to look at RVCDC also. . .Reid said the difference is whether to focus on the homeless or people who have an income. . .since resources are limited, Arnold prefers to focus on the most severe problem of those with very low or no income . . .Winthrop said he is not leaning toward RVCDC because the City has put some effort in that direction already, whereas we haven't addressed the homeless. RVCDC would affect a limited number compared to other programs. Hauck disclosed a possible conflict of interest because he is a CERVS employee and they are the umbrella agency for the ICCA. He does not stand to gain financially from .any decisions on CDBG funds, nor does he feel there is an ethical conflict. Arnold has at least a five year outlook. First priority is to care for the most needy. Within the first five years we should be able to become involved in an RVCDC-type program. . .Stepahin likes the "instant success" aspect of the RVCDC proposal. People in houses is, a tangible accomplishment, whereas other projects that don't show measurable' results are less appealing. From a business perspective, she is also interested in the approximately $800,000 in matching grants that would then also be spent on the project. . .Reid said she thought the committee • would take the two top projects and figure out how to fund them. She mentioned that the ICCA program is modeled after one in Eugene that builds on successes. . .Winthrop wonders what the programs have accom- plished with previous money? The lack of data is frustrating to him. He is concerned with putting a lot of money into bricks and mortar, and CDBG Subcommittee Minutes 4/6/94 Page 1 would feel safer if the City owned the facility and leased it to a group for a nominal fee, ($1/year) . Arnold thinks that "successful" can be a narrow focus. We are familiar with home ownership, not with homelessness or with being a youth abused at home and preferring or needing to run away. Those people truly need services. The community is having increased problems with at-risk youth and homeless adults and families. All of the programs have a similar potential for success. . .Reid is ready to test for consensus, although she is still very concerned about the safety of latch-key kids relative to the Youthworks proposal. She questions the appropriateness of the role models that would be around. ICCA has a track record and strong community support, Reid wants to fund ICCA. . .Arnold and Stepahin also want to fund ICCA as does Winthrop, if two groups are funded. .Reid would like to affect as many needy as possible. She is not looking at it from a business point of view. in looking at numbers: the ICCA statistics for the first nine months of the year are that 62 homeless families consisting of 177 people, and 123 single homeless asked for help, as did 67 low income families consisting of 205 people, and 172 low income singles, for a total of 554 people. Youthworks statistics estimate 90-100 homeless teens in Ashland, and 317 documented in Jackson County. Groveman .noted that due to their age and predicament, homeless youth can't get public assistance, a medical card, or other benefits older or low income people can get. In addressing Winthrop's concern about the City retaining ownership of a building, he said that whoever receives grant money will use it to leverage other dollars. Youthworks would be in the same situation as they are now, having too small a facility that limits what we can do. Stepahin asked if Youthworks can share with ICCA. Could ICCA have some rent money to get them through this year? Groveman said that although we are competitive for dollars, we do work together. . .ICCA can come back with a success story next year and request funds again. Arnold noted that there is significant evidence that early intervention can make a difference. If poor behavior continues unattended, we've got bigger problems. He would really like to see Youthworks gain some ground. . .Winthrop noted that comparing Youthworks and ICCA is like comparing apples to oranges. One group is ,established and profession- al, whereas the other is a fledgling. He likes homegrown, cheap, volunteer projects. In addressing Reid's concern about the safety .of latch-key kids in a larger program, Groveman agreed that you don't want to mix certain populations. If Youthworks has an adequate central facility they can have satellites, if not, they can't. The Teen Center director wants to .keep the Pioneer Hall location going as it is. Groveman used the YMCA as an example of having satellites because they are in every gym they can be after school hours but they still need their center to work from. Reid asked staff for feedback; cafi giving some rent money to ICCA work as far as HUD is concerned. Madding said HUD would be fine with that. CDBG Subcommittee Minutes 4/6/94 Page 2 Wanderscheid said he likes the theory of giving a large sum to one group. . .Allowing $1,500/month for rent, Arnold proposed giving ICCA $18,000 and Youthworks $130,850. He then asked if it took ICCA a while to find a place, could the funds be spent in any way besides rent (office furniture, remodeling)? Madding said they could remodel to make the facility ADA compliant but could not furnish or otherwise remodel. Winthrop proposed giving $20,000 to ICCA for rent and whatever, and $128,850 to Youthworks. The Council will have to okay the contracts. HUD money is on a reim- bursement basis. Winthrop asked, in the worst .case scenario, what is the City's recourse?. . .Madding said that after 10 years the building will belong to the non-profit group. . .If a group does not continue to provide services for 10 years, not-for-profit liquidations have to go to another non-profit entity. Arnold asked if the subcommittee agreed with Winthrop's proposal. Ayes all. It was to be noted in the minutes that the subcommittee expects that ICCA will make a proposal next year and should be in a. strong position through this process. The meeting adjourned at 9:25. CDBG Subcommittee Minutes 4/6/94 Page 3 would feel safer if the City owned the facility and leased it to a group for a nominal fee ($1/year) . Arnold thinks that "successful" can be a narrow focus. We are familiar with home ownership, not with homelessness or with being a youth abused at home and preferring or needing to run away. Those people truly need services. The community is having increased problems with at-risk youth and homeless adults and families. All of the programs have a similar potential for success. ..Reid is ready to test for consensus, although she is still very concerned about the safety of latch-key kids relative to the Youthworks proposal. She questions the appropriateness of the role models that would be around. ICCA has a track record and strong community support, Reid wants to fund ICCA. . .Arnold and Stepahin also want to fund ICCA as does Winthrop, if two groups are funded. .Reid would like to affect as many needy as possible. She is not looking at it from a business point of view. In looking at numbers: the ICCA statistics for the first nine months of the year are that 62 homeless families consisting of 177 people, and 123 single homeless asked for help, as did 67 low income families consisting of 205 people, and 172 low income singles, for a total of 554 people. Youthworks statistics estimate 90-100 homeless teens in Ashland, and 317 documented in Jackson County. Groveman noted that due to their age and predicament, homeless youth can't get public assistance, a medical card, or -other benefits older or low income people can get. In addressing Winthrop's concern about the City retaining ownership of a building, he said that whoever receives grant money will use it to leverage other dollars. Youthworks would be in the same situation as they are now, having too small a facility that limits what we can do. Stepahin asked if Youthworks can share with ICCA. Could ICCA have some rent money to get them through this year? Groveman said that although we are competitive for dollars, we do work together. . .ICCA can come back with a success story next year and request funds again. Arnold noted that there is significant evidence that early intervention can make a difference. If poor behavior continues unattended, we've got bigger problems. He would really like to see Youthworks gain some ground—Winthrop noted that comparing Youthworks and ICCA is like comparing apples to oranges. One group is .established and profession- al, whereas the other is a fledgling. He likes homegrown, cheap, volunteer projects. In addressing Reid's concern about the safety of latch-key kids in a larger program, Groveman agreed that you don't want to mix certain populations. If Youthworks has an adequate central facility they. can have satellites, if not, they can't. The Teen Center director wants to keep the Pioneer Hall location going as it is. Groveman used the YMCA as an example of having satellites because they are in every gym they can be after school hours but they still need their center to work from. Reid asked staff for feedback; can giving some rent money to ICCA work as far as HUD is concerned. Madding said HUD would be fine with that. CDBG Subcommittee Minutes 4/6/94 Page 2 Wanderscheid said he likes the theory of giving a large sum to one group. . .Allowing $1,500/month for rent, Arnold proposed giving ICCA $18,000 and Youthworks $130,850. He then asked if it took ICCA a while to find a place, could the funds be spent in any way besides rent (office furniture, remodeling) ? Madding said they could remodel to make the facility ADA compliant but could not furnish or otherwise remodel. Winthrop proposed giving $20,000 to ICCA for rent and whatever, and $128,850 to Youthworks. The Council will have to okay the contracts. HUD money is on a reim- bursement basis. Winthrop asked, in the worst case scenario, what is the Cityfs. recourse?. ...Madding said that after 10 years the building will belong to the non-profit group. . .If a group does not continue to provide services for 10 years, not-for-profit liquidations have to go to another non-profit entity. Arnold asked if the subcommittee agreed with Winthrop's. proposal. Ayes all. It. was to be noted in the minutes that the subcommittee expects that ICCA will make a proposal next year and should be in a strong position through this process. The meeting adjourned at 9:25. CDBG Subcommittee Minutes 4/6/94 Page 3 Of •,,O4F6 April 26, 1994 Brian Almquist, City Administrator r ram: Steven Hall, Public Works Director e$UbjCCf: Water Curtailment Ordinance Revision ACTION REQUESTED City Council adopt the attached Ordinance modifying the existing Water Curtailment Ordinance. BACKGROUND The existing Water Curtailment Ordinance was adopted July 9, 1992, to allow the City of Ashland to cope with the water shortage year of 1992. The summa of 1992 was a time of working with the new ordinance and several "bugs" were found. The table of water allotments was based on a statistical analysis of the previous years consumption for various categories of users and size of meters. The table was to generate an approximate 20% reduction in use under stage 1 restrictions. A review of the 1992 summer months use indicated that reduction was near the prediction. In January of this year,Till Tumm,Karen Huclans,Dick Wandescheid,Russ Chadick, Rhonda Moore and I met to critique the existing ordinance. Based on our discussions, the following items were proposed for revision: Change the word conservation to curtailment. Add and define "temporary or drop in guest". Change August-October evening cutoff hours. Change the definition for Stages 2-4. The original wording infmW the percent cut, from one stage bo the next, was based on the original allocation. The intent was that arts would be based on the previous stage of curtailment. Provide a new table—Fregonese's analysis was based on actual consrmiption in categories and was a good start, but was not consistent throughout categories and meter sizes. Using the base amount for single family residential,Stage 1,develop the remaining uses based on meter rapacity,current"dernand charge" as defined in Hilton,Farnkopf and Hobson rate study and relation of average demand for last summer months. For irrigation,develop reductions oommermute with curtailment needs. In reviewing residential consumption for July,.August and September, 1992,it was determined that the current limit of 3600 cf for residential Stage 1 is 2.5 times the average use for 1993 summer months. One of the items to discuss is if the Stage 1 residential amount should be reduced. The preliminary revised table needs some additional scrutiny, but is a place to start. An attempt was made to set the cutoff points at the current block rates. In some instances this is difficult. Require a water audit before an exemption can be considered. Change the application for exemption, and review of exemption, from the Public Works Director (PWD). to a utility account representative. The utility representative would make recommendations to the PWD and the approval would be by the PWD. The appeal would be to the City Administrator rather than the City Council--reduces one step and keeps these issues off the City Council agenda. Provide for special considerations of individuals/firms who have installed water conservation devices. Use of existing exemptions, steam cleaning, etc. are also covered. The discussion for residential irrigation meters was a difficult issue to deal with. City water regulations allow irrigation meters for property over 32,000 square feet (3/4 acre). There are 53 residential irrigation meters in the system and 38 are 3/4" meters. One of the considerations we used was the need to protect trees, shrubbery, and large lots during fire season which always coincides with water curtailment. Staff believes the proposed irrigation limits are reasonable. Previously, all irrigation meters were allotted 37,800 cubic feet under Stage 1 irrespective of meter size or use. In spite of that factor, the desired 20% reduction in consumption was met. The table for curtailment allocations has been expanded. One of the major problems staff faced in 1992 was the limited list of meter sizes for various uses. Staff had to locate past consumption records and calculate allowable volumes based on some assumptions that we made. The proposed new table covers all categories and size of meters in the system. I have included a copy of assumptions used for establishing the allocations and a second table that compares existing allotments to the proposed allotments. The sections of the comparison table that is blank is areas not specifically covered in the original ordinance. The staff review team met during February and March to finalize the ordinance presented for the City Council's consideration. If you wish to have a copy of the existing Ordinance (2678), please contact Caralyn. cc: Jim Olson, Assistant City Engineer Dennis Barnts, Water Quality Superintendent Russ Chadick, Account Representative Enc: Proposed Ordinance w/Exhibit "A" Curtailment Analysis Date Table 3-Calculation Assumptions Table 4-Allocation Comparison CHANGES ARE SHOWN WITH ff"EAi ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 14.06 OF THE ASHLAND MUNICIPAL CODE REGARDING WATER 1 I? ITT�14t'E MEASURES THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Chapter 14.06 f the Ashland Municipal Code Isrcledj ;tf and shall read as follows: Chapter 14.06 WATERTIIITf Sections: 14,.06.010 Definitions. 14.06.020 Determination of water shortage. 14.06.030 Water curtailment stages. 14.06.040 Moratorium on landscaping. 14.06.050 Moratorium on occupancy in new construction. 14.06.060 Exceptions and appeals. 14.06.080 Excess water consumption surcharge. 14.06.090 Penalties and enforcement. 14.06.010 Definitions. The following words and phrases whenever used in this chapter shall be construed as defined in this section unless from the context a different meaning is intended. A. "Billing period" means that period used by the City for the reading of water meters consisting of approximately 30 calendar days. No penalties or enforcement procedures shall be imposed if the customer can show compliance within a 30 day period. B. "City water" means water sold or delivered by the City of Ashland and includes Talent Irrigation District water delivered through the City's water system. C. "Cf" means cubic feet. D. "Customer" means that rson pX sad& designated in City records to receive bills for water service. pe - � g Y E. "Multi-family dwelling" means a building containing , or more residential units. F. "Outside plants" means grass, lawns, ground-cover, shrubbery, gardens, crops, vegetation and trees not located within a fully enclosed building. 1 j G. "Permanent resident" means a person who resides at the dwelling at least five days a week, nine months a year. •u.i ...vminm•••.i /// // /// / // / // //%%// ////////.':''Ti.L.'i////L'%:'h^:%Ni••. :.`1//::••,�.'•:•:y�r.yy;^';'.'-.••• "' f -.".. lo"..`n"'>'`>'--{.SY •� / //r ri[,"/(�/y'y��"//��/j/(// / / !f' /% 15�'W11L�rE$� ��17G C1��l�lIi�.��`$'r�1�s��n�'Cdr'U�TVB' "Water Allocation Table" means that table of meter types and sizes.and maximum volumes of water set forth in Exhibit "A" attached to this Ordinance. "Waste" means: 1. To use City water to irrigate outside plants a.m. and 8:00 .m. ) K ,?I l . [f � a. between the hours of 10:00 p ,,,,,j�, ��:.._. ,.;,,•�,,�•M,,,.••,,.•,.•�.:,, /�./ 1 x, except that drip imgatron systems may be used 1' during these times. r ri b. in such a manner as to result in runoff o ffm�MMM AynF.•&,4[�,.�.._..,,P k , ,..< for more than five minutes. f 2. To use City water to wash sidewalks, walkways, streets, driveways, parking lots, open ground or other hard surfaced areas except where necessary for public health or safety. 3. To allow City water to escape from breaks within a plumbing system for more than 24 hours after the person.who owns or is in control of the system is notified or discovers the break. 4. To use City water to wash cars, boats; trailers, aircraft, or other vehicles by hose without using a shutoff nozzle except to wash such vehicles at commercial or fleet vehicle washing facilities using water recycling equipment. 5. To serve City water for drinking at a restaurant, hotel, cafe, cafeteria or other public place where food is sold, served or offered for sale, to any person unless expressly requested by such person. 6. To use City water to clean, fill or maintain decorative fountains, lakes or ponds unless all such water is recirculated. 7. Except for purposes of building construction, to use City water for construction, compaction, dust control, cleaning or wetting or for building washdown (except in preparation for painting). 8. To use City water for filling swimming pools or for filling toy, play or other pools with a capacity in excess of 100 gallons, provided, however, that water may be added to swimming pools to replace volume lost due to evaporation. 14.06.020 Determination of water shortage. A. The City Administrator is authorized to institute emergency water curtailment measures upon determination that a water shortage emergency condition exists. Such determination shall be based on an analysis of the demand for water in the City, the volume of water in Reeder Reservoir, the standard drawdown curve for Reeder Reservoir, the projected curtailment date for Talent Irrigation 2 District water and flows in the east and west forks of Ashland Creek. B. The determination of the City Administrator under this section shall be effective until the next council meeting following such determination at which time the council shall either ratify or invalidate the determination. C. The City Administrator is authorized to terminate water curtailment measures upon determination that a water shortage emergency condition no longer exists. Such determination shall be based upon the factors listed in section 14.06.020. The termination shall become effective at the next council meeting following the determination of the City Administrator at which time the council shall either ratify or invalidate the determination. 14.06.030 Water curtailment stages Depending on the severity of the potential water shortage, the City Administrator may implement the following water curtailment stages. During any stage, no person shall waste City water. A. Stage 1. The following restrictions are effective during water curtailment Stage 1: 1. No customer shall receive through the water meter assigned to such customer more than the maximum volume of water for such meter indicated for Stage 1 in the Water Allocation Table. 2. Government agencies, including but not limited to parks, schools, colleges and municipalities may have separate account allotments combined into one "agency" allotment and are exempt from Stage 1 restrictions if their water consumption is otherwise reduced by 20% from the volume of water delivered in the same billing period for the first previous non-water curtailment year. B. Stage 2. The following restrictions are effective during water curtailment Stage 2: 1. No customer shall receive through the water meter assigned to such customer more than the maximum volume of water for such meter indicated for Stage 2 in the Water Allocation Table. 2. Government agencies, including but not limited to parks, schools, colleges and municipalities may have separate account allotments combined into one "agency" allotment and are exempt from Stage 2 restrictions if their water consumption is otherwise reduced by 30% from the volume of water szttzte wnr C. Stage 3. The following restrictions are effective during water curtailment Stage 3: 1. No customer shall receive through the water meter assigned to such customer more than the, maximum volume of water for such meter indicated for Stage 3 in the Water Allocation Table. 2. Government agencies, including but not limited to parks, schools, colleges and municipalities may have separate account allotments combined into one "agency" allotment and are exempt from 3 restrictions if err water consumption is otherwise reduced by 40% from the volume of water 3 D. Stage 4. The following restrictions are effective during water curtailment Stage 4: 1. No customer shall receive through the water meter assigned to such customer more than the maximum volume of water for such meter indicated for Stage 4 in the Water Allocation Table. 2. Government agencies, including but not limited to parks; schools, colleges and municipalities may have separate account allotments combined into one "agency" allotment and are exempt from Stage 4 ,F restrictions if their water consumption is otherwise reduced by 50%" from the volume of water � ;;; „ 3. No City water shall be used to irrigate outside plants, except for trees, shrubs and food plants. If the customer has an irrigation meter, the irrigation meter shall not be used. The watering of trees, shrubs and food plants shall be through the non-irrigation meter and the total allocation shall not exceed the amount allowed for the non-irrigation meter. 14.06.060 Exemptions and appeals. Any person who wishes to be exempted from a restriction imposed by any water curtailment stage v' "" " "'" and file request for exemption in writing shall request an exemption in writing 0:000 _s O tfe b �1 P with the OUN n Y.. ............ty.. ...... : : • iF ttcle b the 0. m Requests will be w after a'water audit is conducted b the Ci and allo ex exemptions will ill Y bhty _7 uII htati as to fire validity btu the request lrox an exeiript€rxiY; No exemptions will be considered until the City has conducted a water audit. Exemptions may be granted for the following: 1. Any person with substantial medical requirements as prescribed by a physician. ttls it s Pte,. �.. ..�.��..,....� 2. Residential connections with more than four permanent residents in a single family residence or three permanent residents per unit in a multi-family dwelling can receive up to 350 cf per month per additional permanent resident. A census may be conducted to determine the actual number of permanent residents per living ...............................,.:...,, unitk �onOidetedfltionalalvetti+IIS 3. For commercial or industrial accounts where water supply reductions will result in unemployment or decrease production, after confirmation by the City that the account has instituted all applicable water efficiency improvements. 4. During Stage 1 or 2, for any use or connection, if rains occurring after the declaration of a stage cause Reeder Reservoir to temporarily reach its capacity or overflow so that surplus water is available. 5. For any other reason upon showing of good cause and where necessary for public health or safety. 4 6. For commercial accounts where the water meter is undersized (as determined under the Uniform Plumbing Code) for the current occupancy, the allocation for such accounts may be increased up to the allocation for the water meter size designated for such occupancy in the Uniform Plumbing Code. ............mktiettat oe"g g; ...... -: ... ,, . " .. I...... W" M/ ............. ................................ ,1 R.................. 3 Mma, ....PR R 10,11 trA 1" OWNS wpm ............on ................ 6 'v T G.u n't o0woo'dom N.Xip _OW..4.. The Z shall report to the "Oft"PORM"&M the findings and conclusions resulting from the review. The shall approve or deny the request for exemptions and may impose conditions. Such conditions may include the amount volume restrictions may be exceeded and that all applicable plumbing fixtures or irrigation systems be replaced or modified for maximum water conservation. If the and the applicant are unable to reach accord on the exemption, or if the applicant is dissatisfied with the decision, the applicant may appeal to the who will make the final determination. Except for an exemption granted under section 14.06.060.C.2 and C.6, the water consumption surcharge specified in section 14.06.080 shall apply to all exemptions. 14.06.080 Excess water consumption surcharge. Any customer who exceeds the maximum volumes established in the Water Allocation Table for Stages 1, 2 or 3 shall pay a surcharge of four times the rate for water delivered in excess of the established maximum volume. During Stage 4, any customer who exceeds the maximum volumes established in the Water Allocation Table shall pay a surcharge of ten times the rate for water delivered in excess of the established maximum volume. 14.06.090 Penalties and enforcement. The penalties for violations of this chapter shall be cumulative in that they may be in addition to, not in lieu of, other penalties, remedies or surcharges established by this chapter. A. A person shall not violate or procure, aid or abet in the violation of any provision of this chapter. A violation of any provision of this chapter is an infraction and shall be punished as set forth in section 1.08.020 of the Municipal Code. B. If a customer exceeds the maximum volume for more than one billing period, the City may install a flow restricting device at the service meter which reduces water flow and pressure. For services up to one and one-half inch size the City may install a flow restricting device of two gallon-per-minute capacity, and for larger services, comparatively sized restricting devices for larger services, for a period of seven days. Before normal service will be restored, a flow restrictor installation and removal charge of $100 shall be paid by the person who subscribes for the water service. C. Service may be terminated to any customer who knowingly and willfully violates any provision of this chapter. SECTION 2. Classification of the fee. The fees specified in Section 1 of this ordinance are classified as not subject to the limits of Section 1 lb of Article XI of the Oregon Constitution (Ballot Measure 5). 5 ' 1994, and duly The foregoing ordinance was first READ on the day of Y PASSED and ADOPTED this day of 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this _ day of , 1994. t Catherine M. Golden, Mayor i f .. Reviewed as to form: Paul Nolte, City Attorney 6 EXHIBIT "A" i WATER ALLOCATION TABLE CATEGORY ME'T'ER METER STAGE 1 STAGE 2 STAGE 3 STAGE 4 3 TYPE SIZE Res Irrig A 0.75 1800 600 100 0 Res Irrig B 1.00 1800 600 100 0 Res Irrig C 1.50 1800 600 100 0 Res Irrig D 1 2.00 1800 600 100 , 0 Com Irrig A 0.75 3200 1100 100 0 a Com Irrig B 1.00 6100 2100 200 0 Com Irrig C 1.50 10400 3700 400 0 Com Irrig D 2.00 15200 5300 500 0 Com Irrig E 3.00 30400 10600 1100 0 6 E Gov Irrig A 0.75 3200 1100 100 0 �. Gov Irrig B 1.00 6100 2100 200. 0 Gov Irrig C 1.50 10400 3700 400 0 Gov Irrig D 2.00 15200 5300 500 0 j Gov Irrig E 3.00 30400 10600 1100 0 Gov Irrig F 4.00 48100 16800 1700 0 f_ C TID Irrig F 4.00 48100 16800 1700 0 Comm'1 A 0.75 6400 4800 3200 1600 Comm'l B 1.00 12200 9200 6100 3100 j Comm'l C 1.50 20900 15600 10400 5200 Comm'1 D 2.00 30400 22800 15200 7600 Comm'l E 3.00 60800 45600 30400 15200 Comm'l F 4.00 96200 72200 48100 24100 7 COmm'1 G 6.00 186400 139800 93200 46600 Comm'l H 8.00 304400 228300 152200, 76100 L All All 2700 2000 1300 700 A 0.75 3600 2700 1800 900 B 1.00 3600 2700 1800 900 C 1.50 3600 2700 1 1800 900 8 EXISTING WATER ALLOCATION TABLE ORDINANCE 2678 Meter Maximum volume in cf per billing period Type Size Stage 1 Stage 2 Stage 3 Stage 4 All single family All sizes: residential ("R") 5/8", 3/4", meters: 1" 3,600 2,700 1,800 900 R-A, R-B, R-C 1.5" All condominium All sizes 2,700 per 2,000 per 1,300 700 ("CO") meters unit unit per per unit unit C C-A 3/4" 6,400 41800 3,200 1,600 0 in C-B 1" 12,200 9,200 6,100 3,100 m C-C 1 1/2" 20,900 15,600 10,400 5,200 e r C-D 2" 30,400 22,800 15,200 7,600 c i C-E 3" 60,800 45,600 30,400 15,200 a 1 C-F 4" 96,200 72,200 48,100 24,100 Irrigation-001 37,800 30,400 16,000 0 All other meters* -20% -30% -40% -50% "Customers with meter types and sizes not listed shall reduce the volume of water delivered in the same billing period for the fast previous non-water curtailment year by the percentage indicated. 9 t ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER . 11.28 OF THE ASHLAND MUNICIPAL CODE REGARDING RESTRICTED PARKING AREAS ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE LINED THROUGH AND ADDITIONS ARE THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Chapter 11.28 of the Ashland Municipal Code is amended in its entirety to read: Chanter 11. 28 RESTRICTED PARKING AREAS Sections: � .�� lei s '2'8':'020"'Y'ire 11. 28 .949 Vielat#en Rasp.._,.,b , :t 11.28. 050 Effective hours. 11. 28.060 City parking lot. 11 28 070 Parking on one side. 11 28 475 Parklligln .both sides:; 11. YE,080'VioTation-=Penalt leg" . 11.28.090 Violation--Responsibility. 11 28 100 Parking Hours--Section 11 28 070. 11' 28 245. 1?ark�ng hsaurs Section ii: 8 475; 11.28.•110" Fines for par]cing' Infracf'ions. x.x .2s 410 Park�nr� ts�ne �emits ��x`k�x�g time �3:m��s skxal�, �� estsfxisheti by traffic regulate one ;prvmuJgated and pFaIllehel: key ty Aattt3nstatos authaiedn setoff x a2va4 11. 28. 020 Time Markings. No person. shall obliterate or conceal any marking by a police officer of the tire of a vehicle for the purpose of preventing the police officer from determining the length of time that said vehicle has been parked. Repealed by Or-d. 2658 effeeti e Januarry 11.28 . 949 Vielatien Res in the trial ef any r Seetien 11. 28 . 919 and Seetien 11. 28. 969 fer illegal parking the reg-istered ewner e€ the veh€ele se parked shall be presumed to be the persen in eharge d r presumptien shall, r be rebuttable by the defendant. (Ord. 1578 SS, r Ord. 2984 82, 11. 28. 050 Effective hours. The parking regulations described in Section 11.28 . 060 are in effect between the hours of eight thirty PAGE 1-ANNOTATED ORDINANCE (p:ord\p.rking.mo) r {8: 30} a.m. and five thirty x.5:30} p.m. every day except Sundays and other legal holidays. 11. 28. 060 City parking lot. Parking in the parking lot owned by the City immediately adjacent to the public library, which is on the southwest corner of Gresham Street and East Main Street, is limited to two -(Q+�hours except that employees of the public library may park for a longer period of time in the spaces presently designated as employee parking spaces. Parking in t parking lot ewned by the Gity behind the Plaza area en Winburn. Way is limited te twe (2) heurs. 11.28. 070 Parking on one side. Vehicle parking prohibitions on one side only, as defined and provided by Chapter 11.24, shall be imposed on the following streets: East side of Wightman Street from Siskiyou to Webster;. west side of Bridge, Mountain, Avery and Garfield, from Siskiyou to Iowa; west side of Palm from end of existing time limit parking near Siskiyou to Iowa; west side of Glenwood Drive from Pleasant to Ashland Street; west side of Elkader from Fern to Ashland Streets; and the south side of Lee Street except where, by appropriate signs or marking as provided for in Chapter 11. 24, the restrictions are designated otherwise. 11. 28. 075 Parking on both sides. Vehicle parking prohibitions on both sides of the street, as defined and provided by Chapter 11. 24, shall be imposed on the following streets: A. East Main Street between Lithia Way and the Southern Pacific Railway right-of-way; B. Winburn Way from the bandshell to the upper duck pond except where, by appropriate signs or marking as provided for in Chapter 11.24, the restrictions are designated otherwise. 11. 28. 080 Violation--Penalties. vehie'__ -_ parked A uehlcle. parked. ;xn vlszlatzon..:;nf this chapter shall have._a notice of".6"iolation" attached to sa -thp.;;uehic`le and - te awrser ar......operator.: Q the vehdle shall be subject"'to the t .'<..e a"" ....... penalties provided in'•Sect on 1. 08.020, and may be subject to the impounding of such. vehicle as provided in Chapter 11. 36. 11.28 . 090 Violation--Responsibility. In the trial of any alleged violation of Seel; .._ 28 970 and -t; __ 11. 28 .075" fer illegal thisapte the registered owner of the vehicle so parked shall be presumedd to be the person in charge and control of such vehicle; such presumption shall, however, be rebuttable by the defendant. 11. 28. 100 Parking hours--Section 11.28. 070. The parking regulation described in Section 11.28. 070 is effective between the hours of 8r< 'srtrrr=:and 4U p m-:revery day except Sundays"and other legal holidays. PAGE 2-ANNOTATED ORDINANCE (p:ord\p.rkirtg.=o) 11.28 . 105 Parking hours--Section 11. 28. 075. The parking regulations described in Section. 11.28. 075 shall be in effect twenty feu f24} hours per day, seven {4}-days per week. 11.28. 110 Fines for narking infractions and warrants of arrest. A parking infraction is a violation of any parking prohibition, limitation or regulation of the City of Ashland. A person who commits a parking infraction may not suffer any disability or legal disadvantage based upon conviction of a crime, and, the penalty shall be limited to a fine •not to exceed ene-hxndred dellars ($100. 99) Provided, however, a person who commits three or four parking infractions in any calendar year shall pay an additional fine of $259 and a person who commits five or more parking infractions in any calendar year shall pay an additional fine of $508. In the trial of a person charged with a parking infraction, neither the defendant nor the City of Ashland shall be entitled to trial by jury. If a person cited for a parking infraction fails to appear any time fixed by the Court, a warrant for the arrest of such person may be issued. The foregoing ordinance was first read by title only in accordance with Article X, Section 2 (C) of the City Charter on the day of 1994 , and duly PASSED and ADOPTED this _ day of 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of 1994. Catherine M. Golden, Mayor Approved as to form: Paul Nolte, City Attorney PAGE 3-ANNOTATED ORDINANCE (p:md)ynrkingmo) _ 4 'GF4 ASIj . Memorandum A GREGO� April 19, 1994 0. Mayor and City Council r rIIm: Jill Turner, Director of Finance ubjC& State Subventions / RECOMMENDATION: Staff recommends passage of the attached Resolution certifying municipal services for State shared revenues. DISCUSSION: This resolution certifies that the City of Ashland is eligible for State subventions. The State program requires that cities located within a county having more than 100,000 inhabitants must provide four or more municipal services to be eligible to receive state revenues. ALTERNATIVES: None suggested FISCAL IMPACT: The City should receive the following revenues in 1994-95: Cigarette $ 51,000 Liquor 140,700 Highway 824,700 RESOLUTION 94- RESOLUTION CERTIFYING CITY PROVIDES SUFFICIENT MUNICIPAL SERVICES TO QUALIFY FOR STATE SUBVENTIONS RECITALS: A. ORS 221.760 provides the City of Ashland may disburse funds from the State if the City provides four or more of the following services: 1. Police Protection 2. Fire Protection 3 . Street construction, maintenance, lighting 4. Sanitary Sewer 5. Storm Sewer 6. Planning, zoning and subdivision control 7. One or more utility services B. City officials recognize the desirability of assisting the state officer responsible for determining the eligibility of cities to receive such funds in accordance with 221.760. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: The City of Ashland certifies that it provides the following municipal services enumerated in ORS 221.760(1) : 1. Police Protection 2 . Fire Protection 3. Street construction, maintenance, lighting 4. Sanitary Sewer 5. Storm Sewer 6. Planning 7. Electric Distribution 8. Water This Resolution was READ BY TITLE ONLY and DULY ADOPTED at a regular meeting of the City Council of the City. of Ashland on the 17th day of May, 1994. Nan E. Franklin City Recorder SIGNED AND APPROVED this day of , 1994. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte City Attorney Qkj nwp%�avm.n.ti., RESOLUTION NO. 94- A RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Pursuant to ORS 221.770, .the City hereby elects to receive state revenues for fiscal year 1994-95. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this 17th day of May, 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1994. Catherine M. Golden, Mayor Revie ed as to form: D — Paul Nolte, City Attorney GAjiU\wp%buftcA&n.= RESOLUTION NO. 94- A RESOLUTION ADOPTING A RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE PLAN FOR THE CITY OF ASHLAND. RECITALS: A. Federal regulations require that cities receiving Community Development Block Grant (CDBG) funds adopt and follow a residential antidisplacement and relocation assistance plan for activities assisted utilizing those funds. B. It is in the public interest and consistent with other adopted city policies that the following plan be adopted. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Pursuant to the provisions of Section 104(d) of the Housing and • Community Development Act of 1974, as amended, the following is adopted as the City of Ashland's Residential Antidisplacement and Relocation Assistance Plan: RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE PLAN 1. All occupied and vacant occupiable low/moderate-income dwelling units I1 demolished or converted to a use other than as low/moderate-income housing in connection with an activity assisted with funds provided under the Housing and Community Development Act of 1974, as amended, will be replaced with other low/moderate-income dwelling units as described in 24 CFR 570.606(c). 2. All replacement housing will be provided within three years after the commencement of the demolition or conversion. Before the City commits to provide funds for an activity that will directly result in demolition or conversion of low/moderate-income dwelling units, the city will publish in.a newspaper of general circulation and submit to HUD the following information: 2.1. A description of the proposed assisted activity; 2.2. The location on a map and number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than as low/moderate-income dwelling units as a direct result of the assisted activities; 2.3. A time schedule for the commencement and completion of the demolition or conversion; 2.4. The location on a map and the number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units. If such data is not available at the time of the general submission, the city will identify the general location on an area map and the approximate number of dwelling units by size and provide information identifying the specific location and number of dwelling units by size as soon as it is available; PAGE 1-ANTIDISPLACEMENT & RELOCATION ASSISTANCE PLAN JC:VlannInekentidis Pxr ) 2.5. The source of funding and a time schedule for the provision of the replacement dwelling units; 2.6. The basis for concluding that each replacement dwelling unit will remain a low/moderate-income dwelling unit for at least ten years from the date of initial occupancy; 2.7. Information demonstrating that any proposed replacement of dwelling units with smaller dwelling units (e.g., a two-bedroom unit with two one-bedroom units) is consistent with the housing needs of lower-income households within the city. 3. The city administrator or designee shall be responsible for tracking the replacement of housing and ensuring that it is provided within the required period of time. The city administrator or designee shall also be responsible for ensuring that requirements are met for notification and the provision of relocation assistance as described in 24 CFR 570.606(c)(2) to any lower-income person displaced by either the demolition of any dwelling unit or the conversion of a low/moderate-income dwelling unit to another use in connection with an assisted activity. 4. Consistent with the goals and objectives of activities assisted under the Act, the city will take the following steps to minimize the displacement of persons from their homes: 4.1. In order to determine project feasibility during the selection of assisted activities, all project descriptions will address issues of displacement and have budgets which include relocation costs if displacement is anticipated. Projects/activities involving displacement will be approved only if costs are deemed reasonable in relation to the goal of the project/activity. 4.2. Stage the rehabilitation of units to allow tenants to remain during and after rehabilitation by working with empty units first if feasible to do so. 4.3. Enforce the city's condominium conversion ordinance which provides reasonable protection for tenants faced with conversion to a condominium. This resolution was read by title only in accordance with Ashland Municipal Code §2.04:090 duly PASSED and ADOPTED this day of 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of 1994. Catherine M. Golden, Mayor Reviel Paul Nolte, City Attorney PAGE 2-ANTIDISPLACEMENT & RELOCATION ASSISTANCE PLAN (RPlanninp\en[idisp.rest RESOLUTION NO. 94 A RESOLUTION REVISING RATES FOR ELECTRIC SERVICE PURSUANT TO ASHLAND MUNICIPAL CODE SECTION 14 . 16. 030. AND REPEALING RESOLUTIONS 93-23 AND 94-19. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The attached rate schedules (Exhibit A) are adopted as the rates and fees for electric service within the City of Ashland effective with meter readings taken on or after July 1, 1994. SECTION 2 . Three copies of this resolution shall be maintained. in the office of the City Recorder. SECTION 3 . Resolutions 93-23 and 94-19 are repealed effective on July 1, 1994 . SECTION 4 . Classification of the fee. The fee specified in Section 1 of this resolution is classified as not subject to the limits of Section ilb of Article XI of the Oregon Constitution (Ballot Measure 5) . The foregoing resolution was READ BY TITLE ONLY and DULY ADOPTED' at a regular meeting of the City Council of the City of Ashland on the 17th day of May_, 1994 . Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1994. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney M:\uctg\elee\decmcr EXHIBIT "A" ELECTRIC RATE SCHEDULE City of Ashland, Oregon Resolution No. 94- Adopted: Effective: Sheet No. 4-1 CITY OF ASHLAND, OREGON SCHEDULE 4 RESIDENTIAL SERVICE A. RATE SCHEDULE: 1. This schedule is applicable to single-family residential customers when all service is supplied to one point of delivery. 2. Net Monthly Rate: a. Basic Charge: $430 $ f b. Energy Charge: 8.8670 953¢ per kwh for the first 300 kwh 4.2880 3g > per kwh for all additional kwh c. The monthly minimum charge shall be the basic charge. A higher minimum may be required under contract to cover special conditions. B. SPECIAL CONDITIONS: 1. No motor load shall exceed a total of 7 1/2 horsepower connected at one time. 2. All space heating elements larger than 1,650 watts rated capacity shall be designed and connected for operation at 240 volts, and each space heating element having a rated capacity of two (2) kilowatts or larger shall be thermostatically controlled by automatic devices of a type which will cause a minimum of radio interference. Space heating elements served under this schedule shall be of types and characteristics approved by the City. 3. All water heating tanks shall have a capacity of not less than 20 gallons or more than 120 gallons and may be equipped with one or two heating units. No single heating unit shall exceed 7 kw, and where two heating units are used in a single tank, these heating units shall be so interlocked that not more than 7 kw can be connected at any one time. (Continued) Effective with meter readings on or after July 1. 1994 Sheet 4-2 CITY OF ASHLAND, OREGON SCHEDULE 4 RESIDENTIAL SERVICE C. THREE-PHASE SERVICE: For residential customers requiring three-phase service, whose single-phase requirements are, or will be supplied under any residential schedule, three-phase service will be supplied only when service is available from City's presently existing facilities, or where such facilities can be reasonably installed, and in any event, only when deliveries can be made by using one service for customer's single-phase and three-phase requirements. The demand charge applicable only to customer's three-phase demand shall be $2.22 $x!28 for each kw of demand, but not less than $4s9 $4}$p minimum demand charge. The energy . . charge shall be in accordance with the schedule set forth herein. D. CONTINUING SERVICE: This schedule is based on continuing service at each service location. Disconnect and reconnect transactions shall not operate to relieve a customer from monthly minimum charges. Effective with meter readings on or after July 1. 1994 Sheet No. 5-1 CITY OF ASHLAND, OREGON SCHEDULE 5 EXPERIMENTAL GENERATION A. RATE SCHEDULE: 1. This schedule is applicable to qualifying facilities with a generating design capacity of 100 kw or less. 2. Generation Credit: City shall pay 4.05¢ per kwh for all separately metered kw or qualifying facility generation. B. PARALLEL OPERATION: Interconnection of a qualifying facility with City's system will be permitted only under the terms of a contract between the qualifying facility and the City. The form of such contract shall be approved by the City Council and shall include but not be limited to the following: 1. The qualifying facility shall indemnify and hold harmless the City of Ashland from any and all liability arising from the operation and interconnection of qualifying facility. 2. The qualifying facility shall provide a lockable disconnect switch to isolate qualifying facility's generation from City's system. Such switch shall be accessible to City and City shall have the right to lock such disconnect switch open whenever necessary to maintain safe electrical operating conditions, or whenever the qualifying facility adversely affects City's system. 3. Qualifying facility shall provide an additional meter base adjacent to the-delivery meter to measure the qualifying facility's total generation independently from the qualifying facility's load. For three-phase generation the qualifying facility will also provide a meter base for a kvar meter. 4. Except for the metering, qualifying facility shall own and maintain all facilities on the qualifying facility's side of a single point of delivery as specified by the City. Qualifying facility's system, including interconnected equipment, shall meet the requirements of and be inspected.and approved by state electrical inspector and any other public authority having jurisdiction before any connection is made to City. (Continued) Effective with meter readings on or after July 1. 1994 Sheet No. 5-2 CITY OF ASHLAND, OREGON SCHEDULE5 EXPERIMENTAL GENERATION C. UNMEfERED GENERATION: If the qualifying facility does not desire to make sales to City, the requirements for separate metering of the generation shall be waived. Such generation may reduce the net delivery and billing to the qualifying facility by City. The delivery meter will be of a type that will not reverse registration and the qualifying facility will not be compensated for unmetered incidental flows to City. D. DEFINITIONS: Qualifying Facility means either a cogeneration facility or small power production facility as defined hereunder: 1. Cogeneration Facility means a facility, which produces electric energy and steam or other forms of useful energy (such as heat) which are used for industrial, commercial, heating or cooling purposes through the sequential use of energy. 2. Small Power.Production Facility means a facility which produces electric energy using as a primary source biomass, waste, renewable resources, or any combination thereof. E. MONTHLY BILLING: The monthly billing for takings from the City shall be in accordance with the applicable schedule or schedules for the type of service received. Effective with meter readings on or after July 1. 1994 Sheet No. 10-1 CITY OF ASHLAND, OREGON SCHEDULE 10 SEASONAL RESIDENTIAL SERVICE A. RATE SCHEDULE: 1. This rate is applicable to seasonal residential uses such as owner occupied single- family residential customers providing travelers accommodations for up to eight (8) months per year, and when all service is supplied at one point of delivery. 2. Net Monthly Rate: a. Basic Charge: $6,38 5 b. Energy Charge: 46990 W,114¢ per kwh for the first 300 kwh 4$14 4 934 per kwh for all additional kwh c. The monthly minimum charge shall be the basic charge. A higher minimum may be required under contract to cover special conditions. B. SPECIAL CONDITIONS: 1. No motor load shall exceed a total of 7 1/2 horsepower connected at one time. 2. All space heating elements larger than 1,650 watts rated capacity shall be designed and connected for operation of 240 volts, and each space heating element having a rated capacity of two (2) kilowatts or larger shall be thermostatically controlled by automatic devices of a type which will cause a minimum of radio interference. Space heating elements served under this schedule shall be of types and characteristics approved by the City. 3. All water heating tanks shall have the capacity of not less than 20 gallons or more than 120 gallons and may be equipped with one or two heating units. No single heating unit shall exceed 7 kw, and where two heating units are used in a single tank, these heating units shall be so interlocked that no more than 7 kw can be connected at any one time. (Continued) Effective with meter readings on or after July 1. 1994 Sheet No. 10-2 CITY OF ASHLAND, OREGON SCHEDULE 10 SEASONAL RESIDENTIAL SERVICE C. THREE-PHASE SERVICE: For residential customers requiring three-phase service, whose single-phase requirements are, or will be supplied under any residential schedule, three-phase service will be supplied only when service is available from City's presently existing facilities, or where such facilities can be reasonably installed, and in any event, only when deliveries can be made by using one service for customer's single-phase and three-phase requirements. The demand charge applicable only to customer's three-phase demand shall be $2:22 $ 2$ for each kw of demand, but not less than $&39 $5 45 minimum demand charge. The energy charge shall be in accordance with the schedule set forth herein. D. CONTINUING SERVICE: This schedule is based on continuing service at each service location. Disconnect and reconnect transactions shall not operate to relieve a customer from monthly minimum charges. Effective with meter readings on or after July 1 1994 Sheet No. 15-1 CITY OF ASHLAND, OREGON SCHEDULE 15 OUTDOOR AREA LIGHTING SERVICE A. RATE SCHEDULE: The rate schedule for outdoor area lighting service furnished from dusk to dawn by city- owned high pressure sodium luminaries which may be served by secondary voltage circuits from City's existing overhead distribution system, and mounted on city-owned wood poles, and served in accordance with City's specifications as to equipment and facilities, shall be as follows: 1. Net Monthly Rate: P Nominal Lumen Rate Per Type of Luminaire Rating Luminaire .............. High Pressure Sodium 5,800 -394 27 High Pressure Sodium 22,000 4384 High Pressure Sodium 50,000 20.86 2. Pole Charge: A monthly charge of $1.00 per pole shall be made for each additional pole required in excess of the number of luminaries installed. B. MAINTENANCE: Maintenance will be performed during regular working hours as soon as practicable after customer has notified City of service failure. The City reserves the right to contract for the installation and/or maintenance of lighting service provided hereunder. C. SUSPENSION OF SERVICE. The customer may request temporary suspension of power for lighting by written notice. During such periods the monthly rate will be reduced by the City's estimated average monthly relamping and energy costs for the luminaire. D. CONTRACT. Due to the investment involved and cost of initial installation, the term of the contract shall be by written agreement with the Electric Department, the form of which shall have prior approval by the City Council, and the term of which shall be for not less than three (3) years. Effective with meter readings on or after July 1. 1994 Sheet No. 25-1 CITY OF ASHLAND, OREGON SCHEDULE 25 COMMERCIAL SERVICE A. RATE SCHEDULE: 1. This schedule is applicable to non-residential and multiple-family residential customers whose entire requirements are supplied hereunder, and whose loads have never registered 1,000 kw or more, more than once in any consecutive 18-month period. Deliveries at more than one point, or more than on voltage and phase classification, will be separately metered and billed. Service for intermittent, partial requirements or highly fluctuating loads, or where service is seasonally disconnected during any one year period will be provided only by special contract for such service. 2. Net Monthly Rate: The monthly billing shall be the sum of the Basic, Demand, Energy, and Reactive Power Charges; plus applicable Metering and Delivery adjustments. a. Basic Charge: Monthly Basic Charge* is: If Load Size* is: Single-Phase Three-Phase 15 kw or less $6:29 $5 4t3 $#99 f 1t 16 kw - 100 kw $6.29 $6 4 plus $1().79 $1140. plus 62-2¢ 62.20 63 4 for each 3:.F3 for each kw in kw in excess of 15 kw excess of 15 kw 101 kw - 300 kw $6-29 $6?{ plus $:10.70 $'d.f a plus 6330 54 B¢; Per kw 633 54$¢ per kw over 300 kw $19.64 $2 f13, plus $23.97 ,$ 5 plus 48-.80 5Q f35(t per kw 4978o 513 5 per kw *Note: KW oa size, or determination of Basic Charge, shall e the average of the two greatest non-zero monthly demands established during the 12-month period which includes and ends with the current billing month. b. Demand Charge: No Charge for the first 15 kw of demand per kw for all kw in excess of 15 kw (continued) Effective with meter readings on or after July 1. 1994 Sheet No. 25-2 CITY OF ASHLAND, OREGON SCHEDULE 25 COMMERCIAL SERVICE C. Energy Charge: (Continued) Winter: 6.5880 a 72$ kwh for the first 3,000 kwh 4.0940 4. ()4 per kwh for the next 17,000 kwh per kwh for all additional kwh Summer: 6.8930 a-?26¢ kwh for the first 3,000 kwh 4.0840 )3 per kwh for the next 17,000 kwh 37 3 847¢ per kwh for all additional kwh B. SEASONAL DEFINITION: Winter months are defined as the six regular billing periods November through April. Summer months are defined as the six regular billing periods May through October. In 1993-94 the winter and summer months will begin with regular meter readings on or after November 1 and May 1, respectively. C. MINIMUM CHARGE: The monthly minimum charge shall be the basic charge. A higher minimum may be required under contract to cover special conditions. D. REACTIVE POWER CHARGES: The maximum 30-minute reactive demand for the month in kilovolt-amperes in excess of 40% of the measured kilowatt demand the same month will be billed, in addition to the above charges, at 600 per kvar of such excess reactive demand. E. DEMAND: Demands shall be the kilowatts shown by, or computed from the readings of the City's demand meter for the 30-minute period of customer's greatest use during the month, determined to the nearest kw. F. DELIVERY AND METERING VOLTAGE ADJUSTMENTS: The above monthly charges are applicable without adjustment for voltage when delivery and metering are at the City's standard secondary voltage. For as long as metering voltage. is at the City's available primary distribution voltage of 11 kv or greater, the above charges shall be reduced by one and one-half percent (1 1/2%) to compensate for losses. For as long as delivery voltage is at City's available primary distribution voltage of 11 kv or greater, the total of the above charges will be reduced by 150 per kw of load size used for the determination of the Basic Charge billed in the month. A High Voltage charge of $35 per month will be added where such deliveries are metered at the delivery voltage. (Continued) Effective with meter readings on or after July 1. 1994 Sheet No. 25-3 CITY OF ASHLAND,.OREGON SCHEDULE 25 COMMERCIAL SERVICE F. DELIVERY AND METERING VOLTAGE ADJUSTMENTS: (Continued) When a new delivery, or an increase in capacity for an existing delivery is, at the request of the customer, made by means of City-owned transformers at a voltage other than a locally standard distribution voltage, the above charges for any month will be increased by 15¢ per kw of load size used for the determination of the Basic Charge billed in the month. The City retains the right to change its line voltage or classification thereof at any time, and after reasonable advance notice to any customer affected by such change, such customer than has the option to take service at the new line voltage or to accept service through transformers to be supplied by City subject to the voltage adjustments above. G. The City may require the customer to sign a written contract which shall not less than one (1) year. H. The City may contract for the installation and maintenance of electric facilities on the customer's premises. The terms of such service shall be set forth in a contract, the forma nd terms of which shall be approved by the City Council. Monthly charges made by the City as reimbursement for ownership, operation and maintenance costs applicable to facilities installed to furnish service under rules of this Schedule shall be determined in accordance with the following: 1. Operating Charge -- shall be equal to 2/3 of 1% per month of the installed cost of facilities paid for by the customer. 2. Facilities Charge -- shall be equal to 1 1/2% per month of the installed cost of the facilities as determined by the City for facilities installed at City's expense. 3. Transformer Capacity Charge -- shall be equal to 15¢ per nameplate kva. I. Customers shall not resell electric service received from the City under provisions of this schedule to any person, except by written permission of the City, and where customer meters and bills any of his/her tenants at City's regular rates for the type of service which such tenant may actually receive. J. . This schedule is based on continuing service at each service location. Disconnect and reconnect transactions shall not operate to relieve a customer from monthly minimum charge. Effective with meter readings on or after July 1. 1994 Sheet No. 30-1 CITY OF ASHLAND SCHEDULE 30 INSTITUTIONAL SERVICE A. RATE SCHEDULE: 1. This schedule is applicable to institutional customers whose entire requirements are supplied hereunder, and whose loads have never registered 1,000 kw or more, more than once in any consecutive 18-month period. Deliveries at more than one point, or more than one voltage and phase classification, will be separately metered and billed. 2. Net Monthly Rate: The monthly billing shall be the sum of the Basic, Demand, Energy, and Reactive Power Charges, plus appropriate metering and delivery adjustments. a. Basic Charoe: Monthly Basic Charge* is: If Load Size* is: Single-Phase Three-Phase 15 kw or less $7:89 $8 $48.89 $f3 G .. 16 kw - 100 kw $7-.89 ,p plus $4330 1 C5 plus 77 70 77.70 ., for each .7 for each kw in kw in excess of 15 kw excess of 15 kw 101 kw - 300 kw $7:89 08, 0 plus $13.39 $4,8"; plus 66 66-.60 , 34 per kw 683ij per kw over 300 kw $24.42 $25.03 plus $29.98 3t ' plus 64.10 64 6 per kw 6B�y per kw *Note: KW load size, for determination of Basic Charge, shall e the average of the two greatest non-zero monthly demands established during the 12-month period which includes and ends with the current billing month. b. Demand Charae: No Charge for the first 15 kw of demand $239 32F per kw for all kw in excess of 15 kw c. Energy Charge: Winter: 63860 ( per kwh for the first 3,000 kwh 6 9950 per kwh for the next 17,000 kwh 4694$ Rt) per kwh'for all additional kwh (Continued) Effective with meter readings on or after July 1. 1994 Sheet No..30-2 CITY OF ASHLAND SCHEDULE 30 INSTITUTIONAL SERVICE C. Energy Charge: (Continued) ................... Summer: 6.3660 2; per kwh for the first 3,000 kwh smso r 4 C7 per kwh for the next 17,000 kwh 4910 $ per kwh for all additional kwh B. SEASONAL DEFINITION: Winter months are defined as the six regular billing periods November through April. Summer months are defined as the six regular billing periods May through October. In 1993-94 the winter and summer months will begin with regular meter readings on or after November 1 and May 1, respectively. C. MINIMUM CHARGE: The monthly minimum charge shall be the basic charge. A higher minimum may be required under contract to cover special conditions. D. REACTIVE POWER CHARGES: The maximum 30-minute reactive demand for the month in kilovolt-amperes in excess of 40% of the measured kilowatt demand the same month will be billed, in addition to the above charges, at 66.6¢ per kvar of such excess demand. E. DEMAND: Demands shall be the kilowatts shown by, or computed from the readings of the City's demand meter for the 30-minute period of customer's greatest use during the month, determined to the nearest kw. F. DELIVERY AND METERING VOLTAGE ADJUSTMENTS: The above monthly charges are applicable without adjustment for voltage when delivery and metering are at the City's standard secondary voltage. For as long as metering voltage is at the City's available primary distribution voltage of 11 kv or greater, the above charges shall be reduced by one and one-half percent (1 1/2%) to compensate for losses. For as long as delivery voltage is at City's available primary distribution voltage of 11 kv or greater, the total of the above charges will be reduced by 150 per kw of load size used for the determination of the Basic Charge billed in the month. A High Voltage charge of $35 per month will be added where such deliveries are metered at the delivery voltage. When a new delivery, or an increase in capacity for an existing delivery is, at the request of the customer, made by means of City-owned transformers at a voltage other than a locally standard distribution voltage, the above charges for any month will be increased by 15¢ per kw of load size used for the determination of the Basic Charge billed in the month. (Continued) Effective with meter readings on or after July 1. 1994 Sheet 30-3 CITY OF ASHLAND, OREGON SCHEDULE 30 INSTITUTIONAL SERVICE F. DELIVERY AND METERING VOLTAGE ADJUSTMENTS: (Continued) The City retains the right to change its line voltage or classifications thereof at any time, and after reasonable advance notice to any customer affected by such change, such customer then has the option to take service at the new line voltage or to accept service through transformers to be supplied by City subject to the voltage adjustments above. G. The City may require the customer to sign a written contract.which shall have a term of not less than one (1) year. H. The City may contract for the installation and maintenance of electric facilities on the customer's premises. The terms of such service shall be set forth in a contract, the form and terms of which shall be approved by the City Council. Monthly charges made by the City as reimbursement for ownership, operation and maintenance costs applicable to facilities installed to furnish service under rules of this Schedule shall be determined in accordance with the following: 1. Operating Charge -- shall be equal to 2/3 of 1% per month of the installed cost of facilities paid for by the customer. 2. Facilities Charge -- shall be equal to 1 1/2% per month of the installed cost of the facilities as determined by the City for facilities installed at City's expense. 3. Transformer Capacity Charge -- shall be equal to 15¢ per nameplate kva. I. Customers shall not resell electric service received from the City under provisions of this schedule to any person, except by written permission of the City, and where customer meters and bills any of his/her tenants at City's regular rates for the type of service which such tenant may actually receive. J. This schedule is based on continuing service at each service location. Disconnect and reconnect transactions shall not operate to relieve a customer from monthly minimum charges. Effective with meter readings on or after July 1. 1994 Sheet No. 48-1 CITY OF ASHLAND, OREGON • SCHEDULE 48 LARGE GENERAL SERVICE - METERED TIME OF USE OVER 2,000 KW A. RATE SCHEDULE: 1. This schedule is applicable to electric service loads which have registered over 2,000 kw more than once in any consecutive 18-month period. Deliveries at more than one point, or more than one voltage and phase classification, will be separately metered and billed. Service for intermittent, partial requirements, or highly fluctuating loads, or where service is seasonally disconnected during any one-year period will be provided only by special contract for such service. 2. The monthly billing shall be the sum of the Basic, Demand, Energy, and Reactive Power Charges, plus appropriate Metering and Delivery adjustments. a. Basic Charoe: If Load Size* is: Monthly Basic Charge* is., 4,000 kw or less $62 $6 plus 44.00 per kw Over 4,000 kw $105 W plus 49:90 €i per kw *Note: KW load size, for determination of Basic Charge, shall be the average of the two greatest non-zero monthly demands established during the 12-month period which includes and ends with the current billing month. b. Demand Charge: On peak period demand (Monday through Friday: 6:00 a.m. to 10:00 P.M.) For each kilowatt of Billing Demand $2-.W $ 8 c. Energy Charge: 2•n� X85¢ per kwh (Continued) Effective with meter readings on or after July 1 1994 Sheet No. 48-2 CITY OF ASHLAND, OREGON SCHEDULE 48 • LARGE GENERAL SERVICE - METERED TIME OF USE OVER 2,000 KW B. MINIMUM CHARGE: The monthly minimum charge shall be the basic charge. A higher minimum charge may be required by contract. C. ON-PEAK PERIOD BILLING DEMAND: The on-peak period kw shown by or computed from the readings of City's demand meter for the 30-minute period of customer's greatest use during the month, determined to the nearest kw. D. REACTIVE POWER CHARGE: The maximum 30-minute reactive demand for the month in kilovolt-amperes in excess of 40% of the measured kilowatt demand for the same month will be billed, in addition to the above charges, at 60¢ per kvar of such excess reactive demand. E. DELIVERY AND METERING VOLTAGE ADJUSTMENT: The above monthly charges are applicable without adjustment for voltage when delivery and metering are at the City's standard secondary voltage. For as long as metering voltage is at the City's available primary distribution voltage of 11 kv or greater, the above charges shall be reduced by one and one-half percent (1 1/2%) to compensate for losses. For as long as delivery voltage is made at the City's current locally available primary or transmission voltage, the total of the above charges will be reduced by the following amount per kw of load size used for the determination of the Basic Charge billed in the month; and where such deliveries are metered at the delivery voltage, the following high voltage charges shall be added. Standard Service Voltage Reduction High Voltage Charge Primary voltage of 11 kv 150 per kw $35 per month or greater Transmission voltage of 270 per kw $340 per month 60 kv or greater When a new delivery, or an increase in capacity for an existing delivery is, at the request of the customer, made by means of City-owned transformers at a voltage other than a locally standard distribution voltage, the above charges for any month will be increased by 150 per kw of load size used for the determination of the Basic Charge billed in the month. (Continued) Effective with meter readings on or after July 1. 1994 Sheet No. 48-3 CITY OF ASHLAND, OREGON SCHEDULE 48 LARGE GENERAL SERVICE - METERED TIME OF USE OVER 2,000 KW F. DELIVERY AND METERING VOLTAGE ADJUSTMENTS: (Continued) The City retains the right to change its line voltage or classifications thereof at any time, and after reasonable advance notice to any customer affected by such change, such customer then has the option to take service at the new line voltage or to accept service through transformers to be supplied by City subject to the voltage adjustments above. G. The City may require the customer to sign a written contract which shall have a term of not less than one (1) year. H. The City may contract for the installation and maintenance of electric facilities on the customer's premises. The terms of such service shall be set forth in a contract, the form and terms of which shall be approved by the City Council. Monthly charges made by the City . shall be approved by the City Council. Monthly charges made by the City as reimbursement for ownership, operation and maintenance costs applicable to facilities installed to furnish service under rules of this Schedule shall be determined in accordance with the following: 1. Operating Charge -- shall be equal to 2/3 of 1% per month of the installed cost of facilities paid for by the customer. 2. Facilities Charge -- shall be equal to 1 1/2% per month of the installed cost of the facilities as determined by the City for facilities installed at City's expense. 3. Transformer Capacity Charge -- shall be equal to 150 per nameplate kva. I. Customers shall not resell electric service received from the City under provisions of this schedule to any person, except by written permission of the City, and where customer meters and bills any of his/her tenants at City's regular rates for the type of service which such tenant may actually receive. Effective with meter readings on or after July 1 1994 Sheet No. 50-1 CITY OF ASHLAND, OREGON SCHEDULE 50 GENERAL SERVICE - METERED TIME OF USE 1,000 to 2,000 KW A. RATE SCHEDULE: 1. This schedule is applicable to electric service loads which have registered 1,000 to 2,000 kw more than once in any consecutive 18-month period. Deliveries at more than one point, or more than one voltage and phase classification, will be separately metered and billed. Service for intermittent, partial requirements, or highly fluctuating loads, or where service is seasonally disconnected during any one-year period will be provided only by special contract for such service. 2. Net Monthly Rate: The monthly billing shall be the sum of the Basic, Demand, Energy, and Reactive Power Charges, plus appropriate Metering and Delivery adjustments. a. Basic Charge: If Load Size* is: Monthly Basic Charge* is: 4,000 kw or less $78 plus 56.00 per kw Over 4,000 kw $244 plus 50.00 per kw *Note: KW load size, for determination of Basic Charge, shall be the average of the two greatest non-zero monthly demands established during the 12-month period which includes and ends with the current billing month. b. Demand Charge: On peak period demand (Monday through Friday: 6:00 a.m. to.10:00 P.M.) For each kilowatt of Billing Demand $2.75 c. Energy Charge: 3.6400 per kwh B. MINIMUM CHARGE: The monthly minimum charge shall be the basic charge. A higher minimum charge may be required by contract. (Continued) Effective with meter readings on or after July 1. 1994 CITY OF ASHLAND, OREGON Sheet No. 50-2 SCHEDULE 50 GENERAL SERVICE - METERED TIME OF USE 1,000 to 2,000 KW C. ON-PEAK PERIOD BILLING DEMAND: The on-peak period kw shown by or computed from the readings of City's demand meter for the 30-minute period of customer's greatest use during the month, determined to the nearest kw. D. REACTIVE POWER CHARGE: The maximum 30-minute reactive demand for the month in kilovolt-amperes in excess of 40% of the measured kilowatt demand for the same month will be billed, in addition to the above charges, at 60¢ per kvar of such excess reactive demand. E. DELIVERY AND METERING VOLTAGE ADJUSTMENT: The above monthly charges are applicable without adjustment for voltage when delivery and metering are at the City's standard secondary voltage. For as long as metering voltage is at the City's available primary distribution voltage of 11 kv or greater, the above charges shall be reduced"by one and one-half percent (1 1/2%) to compensate for losses. For as long as delivery voltage is made at the City's current locally available primary or transmission voltage, the total of the above charges will be reduced by the following amount per kw of load size used for the determination of the Basic Charge billed in the month; and where such deliveries are metered at the delivery voltage, the following high voltage charges shall be added. Standard Service Voltaae Reduction High Voltage Charge Primary voltage of 11 kv 150 per kw $35 per month or greater Transmission voltage of 27¢ per kw $340 per month 60 kv or greater When a new delivery, or an increase in capacity for an existing delivery is, at the request of the customer, made by means of City-owned transformers at a voltage other than a locally standard distribution voltage, the above charges for any month will be increased by 15¢ per kw of load size used for the determination of the Basic Charge billed in the month. (Continued) Effective with meter readings on or after July 1 1994 Sheet No. 50-3 CITY OF ASHLAND, OREGON SCHEDULE 50 GENERAL SERVICE - METERED TIME OF USE 1,000 to 2,000 KW F. DELIVERY AND METERING VOLTAGE ADJUSTMENTS: (Continued) The City retains the right to change its line voltage or classifications thereof at any time, and after reasonable advance notice to any customer affected by such change, such customer then has the option to take service at the new line voltage or to accept service through transformers to be supplied by City subject to the voltage adjustments above. G. The City may require the customer to sign a written contract which shall have a term of not less than one (1) year. H. The City may contract for the installation and maintenance of electric facilities on the customer's premises. The terms of such service shall be set forth in a contract, the form and terms of which shall be approved by the City Council. Monthly charges made by the City as reimbursement for ownership, operation and maintenance costs applicable to facilities installed to furnish service under rules of this Schedule shall be determined in accordance with the following: 1. Operating Charge -- shall be equal to 2/3 of 1% per month of the installed cost of facilities paid for by the customer. 2. Facilities Charge -- shall be equal to 1 1/2% per month of the installed cost of the facilities as determined by the City for facilities installed at City's expense. 3. Transformer Capacity Charge -- shall be equal to 15¢ per nameplate kva. I. Customers shall not resell electric service received from the City under provisions of this schedule to any person, except by written permission of the City, and where customer meters and bills any of his/her tenants at City's regular rates for the type of service which such tenant may actually receive. Effective with meter readings on or after July 1. 1994 Sheet No. 90-1 CITY OF ASHLAND, OREGON SCHEDULE 90 CHARGES AS DEFINED BY CUSTOMER ACCOUNTING POLICIES AND ELECTRIC SYSTEM REGULATIONS PURPOSE: The purpose of this schedule is to list the charges referred to in the utility Customer Accounting Policies and the Electric System Regulations. These charges are applicable to all customers utilizing services of the City as defined in said policies and regulations. BILLINGS AND CHARGES: A. Temporary Service Drop: Service Drop and Meter Only - Single Phase $95.00 Three Phase $195.00 B. Meter Charges: Meter Test for Accuracy Once in twelve months No Charge Second or more times in twelve months $50.00 Meter Repairs/Replacement Actual Cost (Damage by Customer) C. Returned Check Charae: $20.00 D. Reconnection Charae: Normal Working Hours $16.00 Other Hours or on Holidays $55.00 E. Service Calls (Customer Request second Qr ti�ore,#rme m' tw�lvu rrypnths) Normal Working Hours $16.00 Other Hours or on Holidays $55.00 F. Service Connection for Applicant: Normal Working Hours $16.00 $if(gsDt7 Other Hours or on Holidays $55.00 G. Unauthorized connection (by Customer): $150.00 Effective with meter readings on or after July 1. 1994 Sheet No. 90-2 CITY OF ASHLAND, OREGON SCHEDULE 90 CHARGES AS DEFINED BY CUSTOMER ACCOUNTING POLICIES AND ELECTRIC SYSTEM REGULATIONS H. Line Extension Charges: The electric line extension charges for new or increased services within the City shall be as follows for 200 amps or less: 1. Single-Family Residential Service: The electrical service connection charges for new service within the city limits shall be as follows: Overhead service in existing developed areas from distribution line to and including meter . . . . . . . . . . . . . . . . $300.00 Overhead service extension or increased service for 200 amps or less . . . . . . . . . . . . . . . $200.00 Partial Underground service installation, extension, increased service for 200 amps or less, or replacement of service from overhead to underground. Customer provides all trenching, back filling and compaction as directed by the City . . . . . . . . . . . . . . . $350.00 Underground service of 200 amps or less that have not been previously paid under subsection I. Customer provides all trenching, back filling and compaction as directed by the City . . . . . . . . . . $300.00 Nothing herein shall be construed as requiring the City to furnish underground service in existing residential subdivisions or areas, or to require the conversion of overhead to underground service. (Continued) Effective with meter readings on or after Jul 1. 1994 Realtor- REALTORS Multiple Listing SeNice Gary Brown Chief of Police 1155 E. Main Street Ashland OR 97520 May 11, 1994 Dear Chief Brown, , We own two commercial lots at the NE comer of 4th & A Street, Ashland. Since purchasing these lots in 1993 we have had problems with transients camping, dumping their garbage, and defacating in the bushes of this property. The owner of the Furniture Depot on the SE comer of 4th& A Street has repeatetly called the police, only to be told to call us, who then in turn can the police, who send an officer to our office for an official complaint, ad absurdum. I think everyone's time cogld be spent more wisely. We regret that City officials, in their wisdom, choose not to have an ordinance prohibiting camping within the city limits. In contrast, we would support ordinances prohibiting panhandling, vagrancy, and certainly camping within the city limits. If the City chooses to allow camping within its limits, I would suggest that it be encouraged on City property, perhaps in the parking lot of the city building on E. Main Street. At least City equipment would be nearby to clean up the garbage. In the meantime, we request that your department increase its patrolling of A Street and authorize you to vacate any and all trespassers from our property. Sincerely yours, Peter Brunner Cynthia White cc: Mayor Cathy Golden City Council Members Judge Allen Drescher 77 Nqrth Main Street Ashland, Oregon 97520 (503) 482-8701 FAX (503) 482-8664 c r rr rr �q1�1��� �a11�Q �Q��CX�1ttCXC� dpor � 1JJ y e� �QFC 1175 E. MAIN ST. ASHLAND, OREGON 97520 Phone(503)482-5211 ati. . V; .0M O 1 F'DA RT MEa i� GARY E. BROWN Chief of Police May 12 , 1994 TO: Nan Franklin Cit Recorder FROM: Gary E . Brow f of Police i I SUBJ: Liquor License Ren wals A review of our contact with Ashland' s liquor license establishments has been completed for the annual license renewal . Players, 41 North Main Street, has been contacted by this department and warned regarding conduct and violations occurring at their establishment . It is our belief, however, they are attempting to make an effort to correct the problems occurring at that business . We further understand this business is being offered for sale . Having the above understanding, it is my recommendation that all current licenses be renewed. NAN) Electronic Mail 5-02-1994 8:31a Desktop File Edit Compose Read ! Reply Forward Options Window Help ..... .. .... ...... naum Time Imp From Subject Mon A -25-94 8:5% HI MEL Liquor License Renewal = Mon 4-23-94 12:42a PHIL, Anything not working lllaLe; 25-Apr-94 Oe:32 IFrom% ME! (Mel Clements Police) hon NAM,RHDNDA,RUSS isuhiect : Liquor License Renewals ( Importance: HIGH Message-id : B984BB2001ACAEAE JTD confirm--- I On the liquor license renewals, we are having a "problem" with lone of the local establishments and may recommend a denial of their license this time around . As Gary is out of town until the end of this week ; we Irequest the renewals not be placed on the council agenda for Hay 3rd . This 1will give him a chance to review this "problem" and make his "Mdrenowlendatio". Thanks,, to quit rQQ?j:--TACTVF-F to toggle message folding . FlHelp F2 F3Emit F48avposF5ConfigP6ChgUsrF7ScreenFBBlock F9ExportPOMenu Vol April 21,- 1999' GARY BROWN, CHIEF OF POLICE ram: NAN FRANKLIN, CITY RECORDER �u�jQt LIQUOR LICENSE RENEWALS Annual liquor license renewals will be coming soon. Will you please review and let me know if there are reasons to not renew any of the license now held by any establishments in Ashland. I will be placing this matter as a Council agenda item ( - -- - �oa_May 3 , =3994".. A CITY OF ASHLAND Et CITY HALL ASNLANO,OREGON 97520 telephone(code 503)482-3211 April 21, 1994 Mr. Don Greene Greenwood Homes 375 Normal Avenue ASHLAND OR 97520 Re: NOTICE OF PUBLIC HEARING Dear Don: Enclosed for your reference is a "Notice Of Public Hearing" for May 17, 1994, for the proposed vacation of a portion of Clark Avenue. The notice has been posted at the site and will appear in the Ashland Daily Tidings as required by State Statutes. If you have any question concerning the Hearing please feel free to call me at 488-5347. Sincerely, James H. Olson, P.E. JHO/cd Enc: Public Hearing Notice cc: Steve Hall, Public Works Director Nan Franklin, City Recorder1 NOTICE PROPOSED STREET VACATION NOTICE IS HEREBY GIVEN that a Public Hearing will be held before the City Council of the City of Ashland, Oregon, Tuesday, May 17, 1994, 7:00 p.m., City Council Chambers, Ashland Civic Center, 1175 E. Main Street. The purpose of the Hearing is to consider a petition filed on February 1„1994, by Don L. Greene, et. al., requesting the vacation of a portion of Clark Avenue located and more particularly described as follows: Beginning at the Southeast comer of Lot 7, Block 1 of GARDEN HOMES TRACT in the City of Ashland, Jackson County, Oregon; thence South 00 05' 33" West, along the Southerly extension of the East line of said Lot 7, 9.99 feet; thence along the arc of a 17.14 foot radius curve to the left, being concave to the Southeast and having a long°chord which bears South 48°26' 50" West 7.38 feet, a distance of 7.44 feet; thence along the arc of a 6.78 foot radius curve to the right, being concave to the Northwest and having a long chord which bears South 72° 36' 59" West 9.78 feet, a distance of 10.92 feet; thence North 560 03' 28" West, parallel with the Southerly line of said Block 1, 132.15 feet to the Southeast corner of that portion of Clark Avenue previously vacated as recorded in Volume 501, Pages 6 and 7, Deed Records for said County and State; thence North 0° 06' 17" East 27.80 feet to the Southwest comer of Lot 6 in said Block 1; thence South 560 03' 28" East 150.03 feet to the point of beginning. NOTE: A 10.00 foot wide P.U.E. and a 10.00 foot wide storm drain easement shall be dedicated on the final plat of a planned community currently.in progress, which lies adjacent to the herein described area. —BYORDER OF THR CITY COUNCIL Nan E. Frafiklint City Recorder NOTICE IS FURTHER GIVEN that written objections or remonstrances to the proposed vacation will be received during the business hours at the office of the City Recorder at City Hall, 20 E. Main Street, until 5:00 p.m. on May 10, 1994, or may be presented orally or in writing at the Public Hearing. PUBLISH: Daily Tidings April 25, 1994 and May 2, 1994 POST: April 25, 1994 ��: k.w