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HomeMy WebLinkAbout1994-0607 Council Mtg PACKET fit: Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The Chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be eard, and th e length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL June 7, 1994 I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers II. ROLL CALL III. APPROVAL OF MINUTES: Regular Meeting of May 17, 1994. IV. CONSENT AGENDA: 1. Minutes of Boards, Commissions and Committees. 2. Monthly departmental reports - May, 1994. V. PUBLIC HEARINGS: 1. PA #94-057: Appeal for a decision of the Planning Commission approving a conditional use permit and site review for an electrical substation on Mountain Avenue near Hersey Street (Jill Murphy, Appellant). VI. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per speaker and 15 minutes total). VII. UNFINISHED BUSINESS: L Memorandum from Community Development Director on update of Jackson County exceptions process on south Ashland rezoning. VIII. NEW AND MISCELLANEOUS BUSINESS: 1. Memorandum from City Administrator requesting approval of Assistant City Administrator appointment. 2. Memorandum from Building Official regarding ADA barrier removal plan. 3. Consideration by Council of time change or meeting date change for July 5 Council meeting. 4. Memorandum from Councillor Phil Arnold requesting approval of Traffic Safety Commission recommendations regarding painting of crosswalks. 5. Memorandum from Public Works Director establishing land rental fees for individual hangars under construction and a deposit fee for hangar reservation list. IX. ORDINANCES. RESOLUTIONS & CONTRACTS: ORP. '275 3 1 d Second reading by title only of "An Ordinance amending Chapter 11.28 of the Ashland rs,-,) Municipal Code regarding restricted parking areas." a?� \ 2< Second reading by title only of "An Ordinance providing for the proration of business license taxes by amending Section 6.04.090 of the Ashland Municipal Code." 3. Fgst reading by title only of "An Ordinance amending Chapter 6.28 of the Ashland Municipal Code with respect to taxicab license investigation and inspection fees." Avo 9erl-3 oO 4. Reading by title only of "A Resolution adopting taxicab license investigation and inspection fees." J 1 f!3G 5. Reading by title only of "A Resolution transferring appropriations within funds in the 1993- -� 1 94 budget." 6. First reading by title only of "An Ordinance amending Chapter 14.06 of the Ashland -Municipal Code regarding water curtailment measures." 2p are 3'f 7. Reading by title only of "A Resolution declaring the canvass of the vote of the election held --� in and for the City of Ashland, Oregon, on May 17, 1994." Proclamation by Mayor Golden regarding canvass of the election. `tioyC d-& Q 4 8. Reading by title only of "A Resolution of the Ashland City Council concerning crosswalks." 94 Reading by title only of "A Resolution establishing rates for t-hangars and tie down spaces and repealing Resolution 92-40.". X. OTHER BUSINESS FROM COUNCIL MEMBERS 1. Request by Councillor Don Laws regarding clarification of Electric Rate increase from May 17 Council meeting. XI. ADJOURNMENT J MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL May 17, 1994 _ CALLED TO ORDER The meeting was called to order by Mayor Catherine Golden at 7:00 p.m. in the Civic Center Council Chambers. Councillors Laws, Reid, Hauck, Acklin, Winthrop and Arnold were present. City Attorney Paul Nolte was Acting City Administrator in Brian Almquist's absence. APPROVAL OF MINUTES The minutes of the Regular meeting of May 3, 1994 were accepted n presented. SPECIAL PRESENTATIONS AND AWARDS 1. Proclamation of May 22, 1994 as "Airport Appreciation Day." 2. Proclamation of week of June 5-11, 1994 as "Crosswalk Awareness Week." . 3. Proclamation of week of May 15-21 as "Emergency Medical Services Week." CONSENT AGENDA 1. Minutes of Boards, Commissions and Committees. 2. . Monthly departmental reports - April, 1994. 3. . Approval of modification of sewer casement off Ann Street, near-Hersey Street. 4. Blanket approval of liquor license renewals for fiscal year 1994-95. 5. Approval of quitclaim deed for sulphur water line easement in Oak Knoll subdivision. 6. Memorandum from Electric Utilities Superintendent regarding emergency street cut on Cambridge Street. Councillors Acklin/Winthrop m/s adoption of Consent Agenda. Voice vote all AYES. PUBLIC HEARINGS 1. Proposed vacation of a 23 x 140 feet section of Clark Avenue near Garden Way. Public Works Director Steve Hall reviewed information for Council. Community Development Director John McLaughlin advised Council that this planning action will be presented to Council at the June 7 meeting on the proposed development. Public hearing opened. Don Greene, 375 Normal Avenue, advised Council all neighboring properties were notified of proposed vacation. Public hearing closed. Councillors Reid/Hauck m/s to approve proposed vacation. Voice vote all AYES. (r.Mumlcsl5_17-94.1114-pg. 1 t 2. Proposed Budget for Fiscal Year 1994-95. Director of Finance Jill Turner presented Council with proposed budget. Public hearing opened. No testimony. Public hearing closed. Councillors Laws/Winthrop m/s adoption of Resolution 94-31 adopting the proposed annual budget and making appropriations. Section 3 read into record for "Ordinance levying taxes for the period of July 1, 1994 to and including June 30, 1995, such taxes in the sum of$4,065,500 upon all the real and personal property subject to assessment and levy within the corporate limits of the City of Ashland, Jackson Councy, Oregon" by Acting City Administrator Paul Nolte. Councillors Winthrop/Reid m/s to second reading of Ordinance with additional Section 3 accepted. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold all YES. Councillors Laws/Reid m/s adoption of Ordinance 2732. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold all YES. 3. Proposed 2.5% increase in electrical rates. Director of Finance Jill Turner reviewed proposed electrical rate increase background and future projections for electric power industry rates and sources of energy. Public hearing opened. No testimony. Public hearing closed. Councillors Laws/Hauck m/s adoption of Resolution 94-30. Roll call vote Laws, Reid, Hauck, Acklin, Winthrop, Arnold all AYES. PUBLIC FORUM: Business from the audience not included on the agenda (limited to 3 minutes per speaker and 15 minutes total). No one present spoke. NEW AND MISCELLANEOUS BUSINESS 1. Report by Councillor Winthrop on "Partnerships for Livable Communities" workshop on growth management held on May 4, 1994. Councillor Winthrop reported to Council on day-long conference co-sponsored by RVCOG. Winthrop felt it was a valuable experience and will help in regional approach. (cAlinulral547-41.111in)-pg.2 2. Memorandum from Public Works Director regarding a security trailer agreement at Ashland Municipal Airport. Public Works Director Steve Hall presented request for approval of a land iease"for a security trailer that will be installed at the Ashland Municipal Airport to help prevent future security problems there. Councillors Hauck/Arnold m/s approval of land lease. Voice vote all AYES. 3. Report on CDBG spending plan and request for approval of CDBG final statement. Community Development Director John McLaughlin reviewed report with Council. Councillors Amold/Acklin m/s acceptance of CDBG report and final statement.. Voice vote r all AYES. ORDINANCES RESOLUTIONS & CONTRACTS 1. First reading by title only of "An Ordinance amending Chapter 14.06 of the Ashland Municipal Code regarding Water Curtailment Measures." Public Works Director Steve Hall requested this item be withdrawn to the June 7 Council meeting after proper public notice had been completed. 2. First reading by title only of "An Ordinance amending Chapter 11.28 of the Ashland Municipal Code regarding restricted parking areas." City Attorney Paul Nolte advised Council this amendment was requested by. the Municipal Judge. — Councillors Arnold/Winthrop m/s approval of amendment to second reading. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold YES. 3. First and second reading by title only of "An Ordinance levying taxes for the period of July 1, 1994 to and including June 30, 1995, such taxes in the sum of $4,065,500 upon all the real and personal property subject to assessment and levy within the corporate limits of the City of Ashland, Jackson County, Oregon. Item moved to Public Hearing N2. 4. First reading of "An Ordinance providing for the proration of business license taxes by amending Section 6.04.090 of the Ashland Municipal Code." Councillors Winthrop/Hauck m/s passage to second reading. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Amold YES. (r.Dlinulu\5-17-94.n,in)-1g.3 5. Reading by title only of "A Resolution adopting the 1994-95 budget and making appropriations." Resolution 94-31 moved to Public Hearing J12. 6. Reading by title only of "A Resolution certifying City provides sufficient municipal services to qualify for State subventions." Councillors Acklin/Winthrop m/s adoption of Resolution 94-32. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold YES. 7. Reading by title only of "A Resolution declaring the City's election to receive State revenue." Councillors Winthrop/Reid m/s adoption of Resolution 94-33. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold all YES. 8. Reading by title only of "A Resolution adopting electrical rate schedules." Resolution 94-30 moved to Public Hearing 1/3. 9. Reading by title only of "A Resolution adopting a residential antidisplacement and relocation assistance plan for the City of Ashland." Councillors Arnold/Hauck m/s adoption of Resolution 94-34. Roll call vote: Laws, Reid, Hauck, Acklin, Winthrop, Arnold YES. OTHER BUSINESS FROM COUNCIL MEMBERS Councillor Reid: Asked if Commercial Development Standards apply to Residential Retirement Development proposed on North Main Street. Community Development Director McLaughlin noted that presently land is zoned E-1; Ashland Community Hospital is requesting land be re-zoned to hospital use. Planning Commission looking at changing E-1 to H-C zoning. ADJOURNMENT Meeting was adjourned at 8:05 p.m. Nan E. Franklin, Recorder Catherine M. Golden, Mayor (r.Aluiwes�f-17-S4.ntiwp- pg.4 ;h,oF ^SIg�i. ,� emnrttnd�um o*EGo�•• May 26 , 1994 - - SENIOR PROGRAM BOARD Sharon Laws Regular .Board Meeting - Thursday, June 2, 1994 1 :00 P.M. HUNTER PARK CENTER AGENDA CALL TO ORDER APPROVAL OF MINUTES - April 14, 1994 meeting REPORT FROM CHAIR COUNCIL LIAISON REPORT OLD BUSINESS 1 . STF budget update 2. Practicum student project update NEW BUSINESS 1 . Election of officers 2. Review of' Senior Program mission and goals DIRECTOR' S REPORT MEMBER & GUEST CONCERNS ADJOURNMENT cc: L. Catranides S. Hart M. Hill M. Kocmieroski J. Monroe B. Seymour S. Hauck r/Brian Almquist Mayor Golden Don Bruland - RVCOG Aging Program Ashland Daily Tidings Medford Mail Tribune ASHLAND SENIOR PROGRAM Board Meeting: April 8, 1994 Present: S. Hart, M. Kocmieroski, J. Monroe, M.L. Stewart, S. Hauck, S. Laws Absent: M. Hill, G. White ACTION DISCUSSION TOPIC Approved as presented Minutes: 3/3/94 Steve Hauck reported that practicum student Council Melinda Mattson madca good presentation Liaison when requesting CDBG funds for financing Report , an architecutral design for the proposed addition to the Senior Center, but the request was not recommended for funding by the budget subcommittee. The Senior Services Budget was approved by the budget subcommittee. Final consider- ation will be night of 4/21 and approval is expected. Budget is tight, increases are due to req- uired cost-of-living rises and escalating health costs. Taxi subsidy proposal will presented in May. Outcome will be reported at June board Melinda is continuing work on her project. Practicum Currently she is working on a survey to Student determine interest and support in the senior Report community for expansion of the senior center. Copies of her tentative survey were distrib- uted. Changes in the survey and survey methods were suggested. The need for a good cross section was emphasized. More should be done than surveying seniors in apartment complexes etc. One idea was to ask for the Silver Pages mailing list, contact every third name. Sharon will pass on all sugges- tions. Melinda wishes to do as much as possible thru personal contacts, using phone or door to door interviews. It is hoped that funding for planning the center can be obtained later. It is a critical first step. The March Service Report was distributed and is attached. The April day trip will be to Directors Wildlife Safari. The bus is booked for Report the trip and there is a standby list. AARP tax assistants relieved the Center staff of much work The Senior Center had a part in the earth- quake exercises of 4/13. It was well planned, well executed. Response time to a tree falling on the Center was impressive. Training was realistic-medical emergencies, communication breakdowns, transportation problems (blocked highways, collapsed bridges were all worked into the exercise. In the event of a quake a big question for Senior Services would be how best to check the welfare of seniors who might need aid or reassurance. Our computer lists will be modified with this in mind. Gerry White was disappointed that she could not attend her last board meeting. Sharon will write a letter from the board thanking her for her years of service. Lilian Catranedis has been appointed to the vacancy. M.L. Stewart indicated she wishes. to be replaced when her term expires. This will be next month. Several people who might be interested in serving were suggested. Steve will present the names to the mayor. S. Hart reported a call from John Servetnik Member of Medford's softball recreational league oL�ncerns for seniors. He was very enthusiastic about the program and wished to contact someone who might set up an Ashland. league. Sue will suggest that he contact Parks and Recreation, encourage him to write the Tidings, etc. Sharon and Sue will post notices also. The next meeting will be May 12 at 1 p. m. Next so that new board members can become acquainted Meeting before the summer 5 i2 1p.m. Meeting was adjourned at 2:17 p.m. M.L. Stewart, Secretary ASHLAND HISTORIC COMMISSION Minutes May 4, 1994 CALL TO ORDER The meeting was called to order by Chairperson Jim Lewis at 7:45 p.m. Members present were Jim Lewis, Terry Skibby, Casey Mitchell, Steve Ennis, Chloe Winston, H.L. Wood, Larry Cardinale, Bill Harriff and Keith Chambers. Also present were Senior Planner Bill Molnar,Associate Planner Mark Knox, City Council Liaison Pat Acklin, and Secretary Sonja Akerman. No members were absent. APPROVAL OF MINUTES Chambers moved and Skibby seconded to approve the Minutes of the April 6, 1994 meeting as submitted. The motion passed unanimously. NEW MEMBERS Lewis introduced new members Bill Harriff and Larry Cardinale, who replaced Hook and Johnson. STAFF REPORTS PA 94-062 Site Review 255,"A" Street Ellis Wilson Lewis declared a conflict of interest and stepped down to sit in the audience. Skibby took over the meeting. Molnar explained the owner of the property is proposing to build a 3,000 square foot building, with office space below and two apartments above, to be located at 255 "A" Street in the new Railroad Subdivision. Staff approved the proposal last month but received a request for a public hearing. Staff felt the applicant did a good job in addressing the criteria in the Site Design and Use Standards, especially with regard to parking and landscaping. The main issues with the Historic Commission have been with the design. One problem is that the "A" Street Railroad area is taking off before anything has been decided on what type of design for the neighborhood is desired. The proposed building has a strong sense of entry with a traditional design, which seems to be prevalent in this area. The new Golden-Fields building down the street is more commercial in design. Staff is again recommending approval because it complies with the site plan. On a historical note, Skibby stated the property was the site of the old depot hotel. On May 4, 1884 (110 years ago), the first passenger train came to Ashland. It is an historic site and an important part of the Railroad Addition. Although the plans have gone through the Review Board several times, some members still have concerns about the design. Ray Kistler, architect for the project, distributed working drawings of the front and rear perspectives. He said he went through the design guidelines and tried to match the criteria with the design, which was never meant to replicate or look like it was designed 100 years ago. Jim Lewis said that as a neighbor, he has no problem with the use, and agrees that Kistler has incorporated the guidelines into his design. His problem is with the contemporary and traditional details, and the metal roof. He said he sees the gabled ends as too contemporary, and that bay windows rather than recessed ones would add a more traditional look. He also noted his agreement with the memo received from Curt and Lorie Anderson, which urges the Historic and Planning Commissions to take a conservative stance when approving plans for this property, as they feel the architectural design and building materials need to be highly compatible with this historic area. Ellen Downes, 266 Fifth Street, said she appreciates the discussion on the design. According to the Site Design and Use Standards, she remarked the main architectural themes have already been laid down, and must be considered in the design of any new structures. She said she agreed that all new structures must not be a lavish imitation of an architectural style whose heyday is past, but sensitivity to surrounding buildings and the existing land use patterns is essential to a successful development (from the Site Design and Use Standards). J. Ellen Austin, 521 Thornton Way, said she likes Dr. Jackson's building across the street and it is extremely contemporary, so she doesn't understand the controversy. Skibby said he felt the building would be more compatible with the area if a metal roof were not used. Also, bay windows would be more traditional and compatible. He noted he felt fine about the overall building and usage, but agreed with Lewis about the design. Perhaps it would fit another area of the Historic District better. Winston remarked she was in favor of the office downstairs and the residences upstairs. She also said it is important for the Historic Commission to address a plan for "A" Street. Molnar related the major change is that the parking will be removed from the north side of"A" Street and a bike lane will be added. Traffic will increase, but according to planning standards, capacity is adequate on the street. Lewis asked if speed limit signs will be posted and Molnar said that would be up to the Traffic Safety Commission, however, the Commission can write a memo to that effect. (Ennis arrived at this point.) Chambers commented on the bigger picture, stating George Kramer's memo on the "A" Street Development hits it on the head. There is a major renaissance in the area and the Ashland Historic Commission Minutes May 4, 1994 Page 2 north side of"A" Street will become a significant part of the district. His concern is that all 9 lots will be making a statement, and he feels it should be an urban statement. He remarked he doesn't fault the design and said it would look great if it were located somewhere else. He also agrees with the Andersons that careful scrutiny is essential with this lot. Acklin interjected the City has just received a grant through the Oregon Department of Transportation and the Department of Land Conservation and Development to study Historic District infill. It is hoped someone can be hired by July 1st. Harriff questioned if there is a standard which should be used, and stated it would be unfair to the applicant if development were to stop so a plan could be put in place. Molnar said there is a need to come up with a standard for that area as he would like to give applicants more input at the pre-app stage. Ennis declared this was talked about months ago, but it was thought it was too late even at that point to force owners to comply with different standards. Also, he said it would be unfair to hold this applicant to Kramer's memo. Ellen Downes stated when the subdivision was being discussed, she remembers the planners stating the designs would be discussed at the Site Review stage. At some point, she said, there needs to be a freeze to come up with what the area should become. She advised the owner to stop and listen to the design recommendations. Ennis said he appreciates her frustration, but since there is no area plan yet, this application cannot be held up to something not yet determined. There is currently no formal vision. Chambers related compatibility to what needs to be determined. Winston said there is a great need for a plan and doesn't feel it is too late to stop. Harriff agreed this needs to be discussed in order to get something formalized, but did not feel this was the place to stop development. Acklin stated at this time, the City does not have a policy to give a uniform architectural look. A set of criteria and direction should be goals. She sees the Commission not thinking the criteria is specific enough for the Railroad District. If the concern is that the current criteria does not fit the historic feel for the area, she suggested bringing an emergency sitting into the City Council. She reminded the Commission that it has never been the policy for the City to say this is what it should look like. There needs to be a process to look at the amendments and guidelines. Skibby said he does not feel a motion for denial is appropriate. His main objection is with the metal roof. He is in agreement the architect has followed some of the Review Board recommendations to tip more toward traditional compatibility. Harriff wanted to know what is it not compatible with? Chambers said the two slopes don't fit, the design is empty and bare, and the design does not fit the site. Ashland Historic Commission Minutes May 4, 1994 Page 3 Knox asked for specifics on design concerns. Four members felt the metal roof would be fine, and four felt another material should be used. Other concerns include the dormers, the inset versus bay windows, and the slopes of the dormer and roof. Chambers and Cardinale stated the push should be more toward a commercial feel. Ellis Wilson, owner of the property, stated he tried to design the building to meet the criteria, and he has tried to be a good neighbor in the proposed construction of a compatible building. He also would like to use material that would not have to be replaced in a couple years, such as a metal roof. He sees many metal roofs in the area and doesn't see the big turn-off. Wood moved to recommend approval of the applicant's plans noting the concerns of some of the members expressed above and the fact there was a four/four split decision on the roof material. The motion passed with all voting aye except Chambers and Skibby. Lewis did not vote. PA 94-004 Conditional Use Permit 105 Bush Street/163 High Street John and Betty McClendon Knox related that last month, Staff recommended denial of this application because the plans were incomplete and the proposed addition made the cottage too large for an accessory residential unit. He went on to say the applicants have resubmitted their plans with more contiguous shapes and the removal of certain windows. The siding will be wood shingles similar to the carriage house, with light blue trim around the windows and doors. Skibby asked for the reasoning behind the three sets of doors on the front elevation. John McClendon said the objective is to provide light into the space because the front faces the northeast. Also, since the size is so small, it would be advantageous to open up the space to the deck to provide more living area. Winston stated she appreciated all the design work, as it was much improved. Ennis also thanked McClendon for his efforts in working with the Commission and stated the doors will look nice. He then questioned McClendon about the material of the chimney, who answered it will probably be in a wooden chaise. Only the flue cap will be metal. Chambers stated he thinks the house will be attractive and something the McClendon will be proud of. Winston moved and Mitchell seconded to recommend approval of this action. The motion passed unanimously. Ashland Historic Commission Minutes May 4, 1994 Page 4 PA 94-081 Site Review and Zone Change East Side of North Main Street Cliff Curry Molnar explained since a zone change is part of this application, it will also need to be approved by the City Council. Existing zoning is E-1 and Health Care (HC) is the proposed zoning. The property is owned by the Ashland Hospital Foundation, which has agreed to a long-term lease for the development of a retirement facility with 114 units. Elevations of the buildings were discussed. Only two of the structures will be in the Historic District. There is a 35 foot limit to buildings in the HC zone, and the highest point in this development will be 35 feet. Material will be synthetic stucco and horizontal clapboard, composition shingles for the roof, and white vinyl windows with white trim. Ennis stated this is a nice design, but he has a problem with the connectors, which should look more residential than commercial or institutional. Skibby said there used to be a cottage on the site and this design has kept the cottage feel, especially with the foreground structures. He said he agreed with Ennis the applicant has designed a nice complex. Mitchell related she was recently appointed to the Ashland Hospital Foundation and stated the need for such a facility in Ashland. She feels it is extraordinarily well designed. Acklin stated there would be no conflict of interest here because although the land was donated to the Foundation, it is leased to the applicant, who will be doing business with the City. The Commission agreed the facility will look nice, but would like the breezeways (connectors) to look more residential with less glazing. Ennis moved to recommend approval of this application as submitted with one amendment- that the connectors which are shown with storefront glazing and a flat roof be redesigned to be more compatible with a residential look. Winston seconded the motion and it was unanimously approved. PA 94-074 Conditional Use Permit and Variance 298 Hargadine Street Will Carr Knox related this is a unique request for a traveller's accommodation because it is directly across from the multi-unit Winchester Inn and in close proximity to the.Cabaret Theater, etc. Staff has no problems with this request. No exterior changes will be necessary, as it meets all the requirements except it is not within 200 feet of an arterial or collector street. That requirement was made to encourage people to walk. This property is in the downtown Ashland Historic Commission Minutes May 4, 1994 Page 5 core of Ashland. Also, this B & B will offer a unique benefit to those not typically serviced, people with AIDS. The applicant has included letters from neighbors agreeing with his proposal. Skibby questioned the difference between this application and the one that was denied at 208 Hargadine. Molnar stated that one was already functioning as a multi-unit apartment. Will Carr clarified he is only applying for one unit, and it has already been used as a rental unit. There will be no changes. Skibby moved and Wood seconded to recommend approval of this action to the Planning Commission. It was unanimously approved. PA 94-073 Conditional Use Permit 131 Church Street Bruce and Pokii Roberts Knox explained this application is to approve an existing accessory unit that has been in existence for 30 years. It meets all the requirements, including adequate access. No complaints have ever been received, and Staff is recommending approval. With a motion by Chambers and second by Mitchell, it was the unanimous recommendation of the Commission to recommend approval of this action. PA 94-080 Modification of Previously Approved Site Review/Parking Variance 233 Fourth Street Tom Frantz Knox stated.there are a few design changes in this application which Mr. Frantz explained at the meeting last month. The building will be stucco, with no horizontal siding, and the deck in back will be removed. Eight parking spaces are required, but there is a 25% grace because the use will be mixed. Therefore, six spaces would be required. Frantz is providing five, as he has had a problem with fitting in the handicapped access so he has had to redesign the landscaping. He has also added 600 square feet to the building (it will be deeper than originally proposed). Chambers suggested the posts be 6 x 6 rather than 4 x 6. Ennis moved to recommend approval of this application as submitted and Skibby seconded the motion. Chambers amended the motion with the proviso the applicant consider changing all deck posts from 4 x 6 to 6 x 6. The motion with the amendment passed with a unanimous vote. Ashland Historic Commission Minutes May 4, 1994 Page 6 PA 94-061 Site Review Lots 8 & 9 of the Railroad Subdivision on "A" Street Allan Sandler Because he had a conflict of interest, Lewis sat in the audience for this action, and turned the meeting over to Skibby. Knox stated the applicant proposes to build two buildings, one on each lot, with residential units on top and commercial units on the bottom, which will meet the 66% residential criteria. Parking requirements will be met, and Staff is recommending approval. Ennis said the buildings have grace, but the cooper roof marquee is heavy looking. It adds bulk to the buildings, and he would rather see this area as open rafters. He stated he was unsure how this would affect the signage, however. Lewis related that scale-wise, the buildings will fit in with the property. Harriff said that while the copper marquees add to the entrances and will protect from the rain, he also agreed they are too heavy. He noted that Staff should require drawings of the streetscape, as it is difficult to look at isolated pictures on a page. Chambers concurred about the marquees and stated a huge sign would not be compatible. The Commission agreed the overall design of the buildings was good. Ennis moved to recommend approval of this action with the requirement the applicant work with the Review Board in the redesign of the "A" Street overhangs (cooper roofs) of the buildings so they are less massive and don't appear to look like commercial strip buildings. Cardinale seconded the motion. Ennis amended his motion to state the Historic Commission concern is that if signage is placed on the vertical face, it would detract from the look of the building significantly and not be compatible with the Historic District. Cardinale agreed with the amendment, and the motion, as amended, passed unanimously. Lewis abstained. (With a motion by Skibby and second by Mitchell, it was unanimous the meeting be extended beyond 10:00 p.m.) PA 94-050 Zoning Ordinance Amendment Home Occupations City of Ashland Knox related one of the goals set by the City Council was to encourage cottage industries. Reasoning for this was to reduce vehicular trips, reduce overhead, and reduce childcare, in addition to the fact that most people can be more productive at home. This has now been Ashland Historic Commission Minutes May 4, 1994 Page 7 taken to the Planning Commission twice. The intent was to get hold of the problems the current definition of Home Occupations encompasses. Changes will be that one full time employee would now be allowed (other than family members), no signage will be allowed, and it cannot be used as headquarters for a business. The ordinance will allow the City to get more restrictive and at the same time, be more protective of existing residences. Harriff stated he attended one of the Planning Commission meetings where this was discussed and still does not understand why this needs to be done. He agrees with the intent, but stated it would do more good to get more restrictive and enhance existing ordinances (i.e. the noise ordinance). After discussion of the various aspects of the proposed ordinance, Winston moved and Mitchell seconded to recommend approval of this amendment. The motion passed with all voting aye except Harriff, who voted nay. (1t was the unanimous decision to extend the meeting past 1030 p.m.) BUILDING PERMITS Permits reviewed by members of the Historic Commission and issued during the month of April follow: 586 East Main Street Kate Jackson Porch Demolition 37 Third Street Steven Rowe Remodel 758 "A" Street City of Ashland Restroom 122 South Laurel Street Jeanne Nicks Remodel/Addition 586 East Main Street Kate Jackson Replace Foundation 482 Iowa Street Roanne Lyall Porch/Add'n Demo. 758 "B" Street Philip Lang/Ruth Miller Garage Conversion 170 Church Street Isabel Sickels Remodel/Deck 117 North Main Street Gail Barham Remodel 216 Meade Street Michael Sanford Remodel/Addition 234 Vista Street (Garage) Sid DeBoer Interior Remodel/Bath 325 "A" Street Northwest Mortgage Sign 125 East Main Street Paddington Station, etc. Sign 581 East Main Street Ashland Property Management Sign 586 'B" Street Wolfe Manor Inn Sign REVIEW BOARD Following is the schedule (until the next meeting) for the Review Board, which meets every Thursday at least from 3:00 to 3:30 p.m. in the Planning Department: May 5 Skibby, Lewis and Harriff May 12 Skibby, Winston, Lewis and Mitchell Ashland Historic Commission Minutes May 4, 1994 Page 8 May 19 Skibby, Winston, Chambers and Wood May 26 Skibby, Mitchell and Cardinale June 2 Skibby, Harriff and Cardinale OLD BUSINESS City Space Needs Committee Lewis reported the Committee recommended the City purchase the Hillah Temple and seismically upgrade the City Hall. The City Council accepted the recommendation, along with the minority reports. He will keep the Commission informed of the progress. National Historic Preservation Week Lewis stated he, Skibby and Winston will be giving tours, and encouraged all the members to attend the award ceremony at the Pelton House on Friday. Graffiti in Ashland Wood reported he has talked with City Attorney Paul Nolte and Mayor Cathy Golden but he wasn't encouraged this would happen soon. He gave them both a copy of the Klamath Falls ordinance. He was told he should gather people together, including merchants and paint store owners, in order to come up with a concrete proposal. NEW BUSINESS 131 North Main Street Ennis stated the owner of the above address has proposed to add on a major addition and Planning has processed this as a Staff Permit, so only members of the Review Board had looked at the design. Since this is on the National Register, plans were sent to the State Historic Preservation Office (SHPO) and were approved. The Review Board, however, had some concerns. Ennis has since talked with the owner who wants specific concerns of the Historic Commission. These are: 1) the surrounds on the windows on the addition should be simplified, 2) there is a need to simplify the west bay window and the railing above, 3) there is a need to simplify the deck handrails and columns, and 4) there is a need to simplify the gazebo. These concerns will be faxed to the owner. Meeting Time Change Mitchell wanted the members to think about changing the meeting time to 7:00. This will be discussed at the June meeting. ADJOURNMENT The meeting adjourned at 10:55 p.m. Ashland Historic Commission Minutes May 4, 1994 Page 9 CITY OF ASHLAND PARKS AND RECREATION COMMISSION REGULAR MEETING MINUTES April 27, 1994 Chair Alsing called the meeting to order at 7:00 p.m. at the department office, 340 S. Pioneer Street. ATTENDANCE: Present Pat Adams, Al Alsing, Teri Coppedge, Laurie MacGraw, Bob Malone, Ken Mickelsen, Councillor Hauck. Absent None I. ADDITIONS OR DELETIONS TO THE AGENDA None H. APPROVAL OF MINUTES A. Regular Meeting - March 30, 1994 Commissioner Coppedge made a motion to approve the minutes of the March 30, 1994 Regular Meeting as written. Commissioner MacGraw seconded. The vote was: 5 yes - 0 no B. Special Meeting=April 18, 1994 Commissioner Adams made a motion to approve the minutes of the Special Meeting of April 18, 1994.. Commissioner MacGraw seconded. The vote was: 5 yes - 0 no lll. BILLS AND FINANCES A. Approval of previous month's disbursements Commissioner Adams made a motion to approve the previous month's disbursements as indicated by Payables checks #9022 through #9096 in the amount of$56,542.85 and Payroll checks #7040 through #7092 in the amount of$33,723.56. Commissioner MacGraw seconded. The vote was: 5 yes - 0 no IV. AUDIENCE PARTICIPATION ON THE AGENDA A. Lyric Theater - summer musical internship program Lyric Theater's artistic director Chris Riordan (1067 E. Main) was present in the audience to speak to the Commission regarding the theater's proposed internship program for young people this summer. Mr. Riordan explained that, in cooperation with the Ashland School District, Lyric Theater would be presenting a musical in which students would play a major part in the production. The concept would be to teach and involve young people in all aspects of the production from acting to costume design, from Regular Meeting - April 27, 1994 Page 2 Ashland Parks and Recreation Commission Lyric Theater continued directing to bookkeeping. He said that the program would not be for this summer only but would be an ongoing program. Lyric Theater would hire professionals into key positions and these professionals would act as teachers and mentors to those young people working with them. The company envisioned 50 - 70 youngsters participating in the program. He said that in order to get the program off the ground, the theater needs financial support to help with the initial costs. Mr. Riordan indicated that because of the nature of the program which would provide learning and recreational opportunities for Ashland's young people that the Lyric Theater was asking the Commission for whatever financial support it felt appropriate. After some discussion with Mr. Riordan, the Commissioners in general strongly supported the program and Lyric Theater's efforts in creating such a program. They also indicated that because of the cooperative effort between Lyric Theater and the school district that it fit into the Commission's philosophy of combining resources to help get programs off the ground. Commissioner Adams said that although she believed that the program was very worthy that the Commission had very limited funds for recreational programming at this time. Mr: Riordan indicated that whatever financial support the Commission could give would be appreciated. Mo7loN Commissioner Adams made a motion to allocate $500 from the Recreation Division program budget to the Lyric Theater for its summer internship program with the stipulation that the monies be borrowed from Brinkworth if necessary. Commissioner Malone seconded. The vote was: 5 yes - 0 no Commissioners indicated to Mr. Riordan that if the Youth Activities Serial Levy passes on this May's ballot, that the Commission may have more funds available for programming. They encouraged him to contact the Commission again at that time to determine whether or not the Commission may have additional monies which it might use for the program. Mr. Riordan thanked the Commission for its support. V. AUDIENCE PARTICIPATION NOT ON THE AGENDA None VI. OLD BUSINESS A. Letter regarding Youth Roller Hockey The Commission reviewed a letter from Larry Rutman, Program Director, for Youth Roller Hockey in which he indicated that the program presently had 30 participants and that the program would need an additional $250 if it were to be extended through June. He also indicated that program participants had been inquiring about an outdoor facility on which to play during good weather. He outlined the various efforts which participants and parents had been using to raise money to support the program. Regular Meeting - April 27, 1994 Page 3 Ashland Parks and Recreation Commission Youth Roller Hockey continued . Commissioner Adams said that she had spoken to Mr. Rutman over the telephone and that he had indicated that the participants would like the program to be continued through June but that he had been primarily running the program single handedly. She indicated that she would prefer not to grant the additional $250 to extend the program but to work with Mr. Rutman to evaluate the program's viability at this point in time. Commissioner Coppedge indicated that she would prefer to have the Commission look into the possibility of the outdoor facility rather than spend more money on rental costs for the Armory as an indoor facility. Commissioners in general felt that they did not want to discourage Mr. Rutman's efforts to get the program off the ground but did not choose to grant additional funding at this time. Commissioners Malone and MacGraw agreed to act as a committee to speak to Mr. Rutman about.whether or not to continue the program and to what degree and manner the Commission could be involved. VII. NEW BUSINESS A. Discussion of drumming in parks Due to numerous complaints which the department office and the Police Department had been receiving concerning drumming noise coming from Lithia Park, the Commission held a discussion on the topic. Approximately 50 people were present to discuss drumming and whether or not it should be restricted in parks, particularly Lithia Park. Chair Alsing indicated to the audience that the Commission wanted to give everyone who would like to speak the opportunity but requested that they make their comments brief and not to excessively duplicate points which others may have made. A member of the audience asked Ken Savage, Central Area Patrol Officer, to give an overview of the frequency and kind of complaints which had been received concerning drumming in Lithia Park. Officer Savage said that the APD had been receiving complaining calls from up to four blocks away from the park. Between March 2 and ,April 18 the Police Department had logged 18 complaints. He explained that with the city's current noise ordinance, however, that a citizen had to be willing to sign a complaint and to testify in order for a citation to be given. Thus far, no one has been willing to officially file a complaint so that it could go to court. Roger Ledbetter (112 Nutley). Mr. Ledbetter indicated that he had attended a Commission meeting about a year ago in which drumming had been.discussed. Last summer there was no resolution to the problem. He said that he was a drummer himself and could understand both sides but said he believed that some restrictions needed to be placed on drumming in the park. He said that it was one thing when participating and another when you had to listen to it involuntarily. He says that as a park neighbor he understands that there will be noise from people enjoying themselves,but the incessant drumming is not tolerable. Regular Meeting - April 27, 1994 Page 4 Ashland Parks and Recreation Commission Discussion on drumming continued Sharon Wilson (1001 N. Main). Ms. Wilson indicated that she was a member of the Lithia Arts Guild, the organization which is operating the marketplace on Calle Guanajuato this summer. She said that the Guild has been planning to offer special events this summer and that one of those could be a program involving the American Indian Cultural Center and which might involve some drumming. She expressed concern that a prohibition on drumming in Lithia Park might hurt that effort. Director Mickelsen said that the discussion this evening was concerning recreational drumming in Lithia Park. That the marketplace agreement was separate from the general rules which applied to the park proper. As with the Bandshell which has specific regulations concerning performances, the Guild's special events would have different regulations from the rest of the park. Jed Meese (88 Granite). Mr. Meese spoke indicating that for 2 years that it has been impossible to use his backyard; that, as a park neighbor, you get used to laughter, music from concerts and kids in the playground. But hour after hour of drum noise is too much. Beth Stark (41 Granite). Ms. Stark said she concurred with everything Mr. Meese has said but added that she works in her home and that, even with the doors and windows closed, you can't completely cut out the sound of the drumming. She said that because of the quality of the sound, pretty soon it is all you can hear. It drives you crazy. Craig Goodman (740 Sunrise) and Les Davies (80 Graniteo reiterated same. Pam Vellutini (180 Patrick Lane). Ms. Vellutini presented letters to the Commission from the principles of Helman and Walker elementary schools. She said that as.a music educator she has been teaching drumming in the schools and that it is an important activity to many children. She strongly discouraged the Commission from banning drumming in Lithia Park because of the message it would send to those children. She encouraged the Commission to at least come to a compromise. Paul Noll (1937 Crestview Dr.) Mr. Noll relayed his experience in Santa Cruz, California in which his "peace" had been disturbed by a particular individual drummer who persisted in drumming adjacent to his residence. He said that eventually, through the court system and mediation, a compromise was reached in that the drummer's activities were regulated as to a particular time frame when he could drum. In that manner, both sides got a little of what they wanted. Arthur Anderson, indicating he lived above the Plaza, said that he didn't believe the drumming was so bad. He said that no one complains about lawnmowers or jackhammers and such because they are familiar sounds; drumming is not a familiar sound to most people. There shouldn't be legislation against 'cultural expression." Regular Meeting - April 27, 1994 Page 5 Ashland Parks and Recreation Commission Discussion on drumming continued Commissioner Malone inquired as to whether or not Mr. Anderson was opposed to any type of regulation related to drumming. Mr. Anderson said that some regulation would probably be okay. Webster Young (153 Granite). Mr. Young said that he was speaking for himself and his . aunt and uncle who lived above the park. He said that the drumming has been driving his aunt and uncle crazy for over a year and that they used to complain but that they. have , given up. Mr. Young indicated that he was a musician himself who worked at home. He said that the drumming sounds invade his house even with the doors and windows shut which prevents him from working. He said that rather than working with decibel level which was kind of outdated, he believed a more realistic gauge was how far the sound carried. He suggested 150' maximum with any further distance by permit. The drums carry blocks. Jacob (614 Siskiyou) presented the Commission with a petition which he indicated contained 270 signatures requesting that the Commission allow drumming in Lithia Park from 10:00 a.m. to sunset. He indicated that the hours were negotiable. Chris Wood said that among other things that he was a drum teacher in Ashland indicating that he had probably taught over 100 people drumming with ages ranging from 6 years old, to kids at risk in the school system, to seniors. He said that he realized that drumming was not for everyone but that for years he lived at Strawberry and Granite Streets and that he had heard many things, some city sponsored, coming from the park which he despised. He said that what the Commission was trying to do couldn't be done because there were so many people in Ashland who played drums. People from all over the world have been coming to Ashland in the last year to teach drumming and that people from Senegal have been forced to stop playing drums in the park. He strongly encouraged compromise saying that drumming would not stop, it would just go somewhere else. Didn't want to see young people forced into the watershed -- chased further out of town. Commissioner Adams inquired as to why everyone wanted to drum in Lithia Park. Mr. Wood said that he doesn't just play in Lithia Park, that he has several places to practice and play. The point was that no matter where you play, you get complaints. Young people hang out in Lithia Park because its a nice place to go. Having heard from the audience, Chair Alsing asked Paul Nolte, City Attorney, to outline for the Commission its parameters in regulating drumming in parks. Mr. Nolte explained that under municipal code the Commission has the,authority to make rules and regulations for better control and management of the parks and that those rules could be enforced the same as city ordinance. The Commission could regulate drumming in city parks. If Regular Meeting - April 27, 1994 Page 6 Ashland Parks and Recreation Commission Discussion on drumming continued individuals did not like the rule, they could appeal it to the City Council which would have the right to overturn it if the.Council chose to do so. He said that if drumming has an aspect of expression which is protected by the cohstitiition, the Commission would still have the right to regulate the activity as to "time and manner", i.e. distance sound would carry, time.frames, and place. He said that he believed the Commission could prohibit the activity entirely but that that might be more difficult to uphold if challenged. In discussion among the Commissioners, Commissioner Adams indicated that she had received numerous telephone calls from park users who had difficulty enjoying the park because of the ongoing drumming noise and from park neighbors who indicated that they were forced to leave their homes to get away from the noise. She-said that she was concerned about park users who were not able to enjoy to park but was more concerned for park neighbors who had no choice but to listen. Commissioner MacGraw said that she felt that the topic was very subjective as to whether or not drumming was an enjoyable experience; positive for.drurruners, negative for others. She said that to some degree_ it just came down to thoughtfulness. Commissioner Coppedge indicated that she felt that the primary problem from drumming was coming from the cumulative affect on neighbors because of the number of people drumming and the frequency of the occurrence making it a constant irritation. Commissioner Malone indicated that he believed that in order to come up with a solution to the issue which would be a compromise taking into account differing people interests, that it would take some thought. He suggested that a committee be formed to work with both drummers and neighbors to come up with a compromise. Commissioner Adams indicated that the problem had been going on for some time and felt that the Commission should work out something at this meeting. Commissioner Malone asked Lt. Clements of the APD to give his opinion as to what kind of mechanism would work for regulating an activity such as drumming. Lt. Clements said that from an enforcement point of view that stipulating the distance a sound should carry would be better than decibel level. He also suggested that to enforce such a regulation an officer could work toward voluntary compliance asking someone to "tone it down." He also suggested restricting the activity to certain hours of the day. MOTION For purposes of discussion, Commissioner Adams made a motion to restrict drumming in Lithia Park by stipulating that the sound should not carry more than 100' and no drumming should occur except for the hours of 10:00 a.m. to dusk with understanding that it would be reviewed at the next meeting. The motion died for lack of a second. Regular Meeting - April 27, 1994 Page 7 Ashland Parks and Recreation Commission Discussion on drumming continued MOTION Commissioner MacGraw made a motion to postpone a decision on the issue to the next Regular Meeting and to form a committee to meet in the next 30 days to make a recommendation to the Commission at the next meeting. Commissioner Coppedge seconded. In discussion of the motion, Commissioner Adams said that she believed that it would be very irresponsible for the Commission not to take some action at this meeting -- complaints have been coming in for two years and the topic was not new. Commissioner Malone concurred indicating that he felt that at least a "quiet period" was needed to give park neighbors some relief. Other Commissioners concurred that it would be appropriate to determine some kind of interim regulation to give the neighbors some relief, and, by consensus decided to vote on the existing motion prior to discussing an interim regulation. The vote was: 4 yes - J no (Adams) MonoN Commissioner Malone made a motion to restrict drumming in Lithia Park for a 30 day period from 10:00 a.m. to Noon and from 2:00 p.m. to 4:00 p.m. and after dark. The motion died for lack of a second. MOMN Commissioner Adams made a motion to prohibit drumming in Lithia Park for a 30 day period except for the hours of Noon - 3:00 p.m. daily. Commissioner MacGraw seconded. In discussion of the motion, Commissioner Coppedge indicated that she felt the hours were too restrictive because it did not provide any after school hours for young people. Commissioner Adams said that there were other places besides Lithia Park to drum. The vote was: 4 no - 1 yes (Adams) MonON Commissioner Coppedge made a motion to prohibit drumming in Lithia Park for a 30 day period except between the hours of 1:00 p.m. - 6:00 p.m. The motion died for lack of a second. M0770N Commissioner MacGraw made a motion to prohibit drumming in Lithia Park for a 30 day period except between the hours of 2:00 p.m. - 6:00 p.m. daily. Commissioner Malone seconded. The vote was: 5 yes - 0 no Commissioners MacGraw and Malone volunteered to head up the "Drumming Committee" which would include interested citizens to assist with coming up.with a recommendation which the Commission could address at its next meeting. Chair Alsing asked that members of the audience who would like to serve on the committee contact the department office soon. Regular Meeting - April 27, 1994 Page 8 Ashland Parks and Recreation Commission NEW BUSINESS continued B. Park land acquisition MOTION Commissioners reviewed information on three parcels of property within the Bear Creek Greenway system which the City had acquired from Jackson County and are within city limits. Director Mickelsen indicated that the City would like to dedicate the property for park purposes. After brief discussion, Commissioner Coppedge make a motion to request that the City Council dedicate the three parcels of land for park purposes. Commissioner' Adams seconded. The vote was: 5 yes - 0 no Director Mickelsen reported that apiece of property located at the top of Emma and Elkader Streets has come on the market inquiring as to whether or not the Commission wanted to pursue purchasing the property at this point in time. The Commission also reviewed the open space map and its current and future commitments for land acquisition funding. By consensus, Commissioners decided not to pursue purchasing the property at this point in time. MOTION As 10:00 p.m. approached, Commissioner Adams made a motion to extend the meeting one-half hour to 10:30 p.m. Commissioner Malone seconded. The vote was: 5 yes - 0 no Director Mickelsen reported that the City has learned that the owner of a sizeable piece of forested property above Wrights Creek and part of Ashland's viewscape and watershed interface has applied for a logging permit for approximately 200,000 board feet of timber on 600 acres. He inquired as to whether or not the Commission would be supportive of speaking with the land owner regarding some means to preserve the viewscape, perhaps in a similar manner as the Superior land was preserved. Commissioners indicated that they were supportive of making inquiries about the property. Director Mickelsen inquired as to whether or not the Commission would be supportive of making inquiries about property across N. Mountain Avenue from the Gunter property just acquired as part of the N. Mountain Park site. Commissioners indicated that they were supportive of making initial inquiry about the property. C. Employee negotiations By consensus, the Commission decided to postpone action on employee negotiations until the next Regular Meeting. D. Letter from Chamber of Commerce Commissioners reviewed a letter from the Chamber of Commerce dated April 18, 1994 offering the Commission the opportunity to have a "tourism video" produced which would highlight the park system for a cost ranging between $600 and $1800 depending upon the length of the video spot. Regular Meeting - April 27, 1994 Page 9 Ashland Parks and Recreation Commission Letter from Chamber continued MOTION After some discussion in which varied points of view were discussed, Commissioner Adams made a motion to reject the offer from the Chamber to produce such a video. Commissioner MacGraw seconded. The vote was: 3 yes - 2 no (Coppedge, Alsing) VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT A. Grazine at N. Mountain Park site Commissioners reviewed a memorandum from Steve Gies, Park Superintendent, asking that the Commission consider contracting to run livestock on the Hodgins portion of the site prior to the department beginning to develop the site. He explained that whoever received the contract would be responsible for fence maintenance, water for stock and any problems which might arise from stock getting loose. The benefit for the department would be to reduce fire hazard by keeping the vegetation down as it begins to dry out. By consensus, barring any liability problems, the Commission authorized staff to work out a contract for that purpose. IX. ITEMS FROM COMMISSIONERS Commissioner Malone said that in thinking about the purchase of the Gunters' properties for the M. Mountain Park site he would feel more comfortable if a modest environmental review were done. He suggested a package of soils testing just to make sure that something undesirable wasn't buried there years ago which no one can remember. Other Commissioners concurred that such testing would be appropriate. X. NEXT MONTH'S AGENDA The next meeting was set for We May 25, 1994 at 7:00 p.m. with an Executive Session prior to the meeting to discuss salary negotiations. Agenda topics: Salary negotiations, drumming in parks. XI. ADJOURNMENT With no further business, Commissioner Coppedge made a motion to adjourn the meeting. Commissioners MacGraw seconded. By unanimous consent, Chair Alsing adjourned the meeting. Respectfully submitted, Ann Benedict, Business/Personnel Manager Ashland Parks and Recreation Department ASHLAND COMMUNITY HOSPITAL _ BOARD OF TRUSTEES April 26, 1994 The regular meeting of the Board of Trustees of Ashland Community Hospital was held on Tuesday, April 26, 1994, in the conference room. PRESENT: Steve Lunt, Bruce Johnson, M.D. ; Mary Ellen Fleeger, Tom Reid, Madeline Hill, Dick Nichols, Frank Billovits, Judy Uherbelau, and Mary O'Kief, Trustees. Pat Acklin, City Council Representative; Clifford A. Hites, M.D. , Medical Staff Representative; and Mike Donovan, Foundation President. Also present: James R. Watson, Administrator; Mike McGraw, Controller; Peggy Cockrell, Personnel\Marketing Director; Pat Flannery, Director of Development;- and Glenda Cole, Administrative Assistant. Absent: Polly Arnold, Director of Patient Services. I. CALL TO ORDER Mr. Lunt called the meeting to order .at 12:15 and welcomed everyone to the April Board of Trustees meeting. II. MINUTES A. Executive Committee: Mr. Lunt called for a review of the minutes of the March 15, 1994, meeting. Following review, Mr: Nichols made the motion to approve the minutes as circulated. Mr. Billovits seconded the motion and the motion carried. B. Board of Trustees: Mr. Lunt called for a review of the minutes of the March 22, 1994, meeting. Following review, Mr. Reid made the motion to approve the minutes as circulated. Ms. Uherbelau seconded the motion and the motion carried. C. Special Board Meeting: Mr. Lunt called for a review of the minutes of the April 12, 1994, meeting. Following the review, Mr. Reid made the motion to approve the minutes as circulated. Ms. Uherbelau seconded the motion and the motion carried. III. COMMITTEE REPORTS A. Strategic Planning: Mr. Nichols reported that 'the Committee met on April 15, 1994, and reviewed the key strategies. He stated that three new suggestions were made for inclusion in the Level I priorities: 1) physician\hospital organization; 2) Plane Tree: and 3) computerized information management system. IV. DECISION ITEMS A. Auxiliary Report: Mr. Watson stated that Ms. Fragos is ill and unable to attend this meeting. She will attend next month to give a quarterly report of the auxiliary's activities. B. Special Board Meeting: Motion was made, seconded, 'and carried to approve the Special Board Meeting date of May 2nd. Mr. Watson stated that we will have all the information requested at the April 12th meeting. Board of Trustees April 26, 1994 Page 2 C. Policy & Procedure Review Policy: Mr. Lunt called for a review of the policy for reviewing departmental manuals. Mr. Watson stated this policy meets all the standards of JCAHO. . There was one change recommended which was under "C" (2) . . change the word "major" to "any". Ms. Fleeger made the motion to approve this policy as .revised. Ms. O'Kief seconded the motion and the motion carried. D. Utilization Review Plan: Tabled until next month due to page missing. E. Staff Development Plan: Mr. Lunt called for a review and approval of the Staff Development Plan. There was discussion regarding. the addition of midwives. It was reported that this issue is still being researched and discussed in the OB Committee. Mr. Reid made the motion to approve the Staff Development Plan as presented. Mr. Nichols seconded the motion and the motion carried with seven votes in favor and 2 not in favor. F. Slate of Officers: Mr. Nichols presented the Nominating Committee"s slate of officers: Chair: Steve Lunt; Vice Chair: Dick Nichols; Secretary: Mary Ellen Fleeger; and Treasurer: Madeline Hill. Mr. Lunt called for nominations from the floor. There were none. Ms. Uherbelau made the motion to approve the Nominating Committee's report. Dr. Johnson seconded the motion and the motion carried. G. March Expenditures: Mr. Reid reviewed the expenditures for the month and highlighted interesting items. He stated that everything appeared in order and made the motion to approve them. Ms. Uherbelau seconded motion and the motion carried.. MEDICAL STAFF REPORT A. Credentialing: Dr. Hites presented the _compl application of Sylvia Chatroux, M.D. , requesting active staff privileges' in r"amily practice. He stated that everything is in order and has been.app roved by the Credentials and Executive Committees. Ms. Uherbelau made the botion to approve Dr. Chatroux's request for privileges. Mr. Billovits seconded the motion and the motion carried. VI. DISCUSSION ITEMS A. QA\I, Risk Management, & Safety\Disaster Plans: Mr. Watson stated that these plans will be coming to the Board over the next few months as they are revised to meet current standards and new laws. B. Strategic Planning: See Committee reports. C. AHEC Update: Mr. Watson briefly reviewed the number of medical offices participating in the group purchasing contract and that we will be finalizing the malpractice within. the next few weeks. D' William Mercer Report: Mr. Watson stated that Mr. Nichols has the CEO Reimbursement Package Report. Mr. Nichols will review it to ensure that it contains all the information the Board requested. We will then ask them to come down and make the presentation to the full Board. E. Hospital Gifting Policy: Mr. Watson stated that we are gathering information from other facilities and Oregon Association of Hospitals regarding their policies on gifting. Board of Trustees April 26, 1994 Page 3 �- F. Landscape Update: Mr. Watson stated that this project is underway at this time. The back section will be done later. G. Joint Marketing Committee: Mr. Watson stated that the Foundation is still working on this idea. H. Executive Session Process: Mr. Watson stated that we will follow the Attorney General's opinion on executive session. I. CEO Performance Criteria: Mr. Watson stated that he has been unable to get physicians to volunteer for the Ad Hoc Committee. Mr. Lunt will talk to Dr. Morrison, Chief of Medical Staff, regarding this issue. J. By-Laws Revision: Mr. Nichols stated that included in the Board packet is a copy of proposed revisions to Article 10 and Article 23. He reviewed the proposed changes that had be discussed at the Retreat. These changes will be voted on next month. K. Education Survey: Mr. Watson stated that the survey has been distributed to employees and the summary will be available next month. L. Retreat Followup: It was felt that a separate meeting might be needed to review issues discussed at the Retreat. VII. QUALITY ASSURANCE Mr. Watson stated that the Quality Assurance\Improvement Committee met on April 1, 1994, and all issues are being handled appropriately. VIII. ADMINISTRATOR'S REPORT A. Nursing: No report. B. Financial: No report. C. Personnel\Marketing: Ms4 Cockrell stated that the annual;. Auxiliary Rummage Sale is scheduled for Saturday, May 7th. National Hospital Week is May 9-13 and we will have several activities during this week. We will also have our annual bar-be-que on Friday, May 13th. She encouraged the Trustees to attend this event. D. Foundation: Mr. Donovan stated that the Foundation has a number of new dynamic members. The campaign for Patrons begins soon and the goal this year is $60,000. The Foundation is very interested in having the joint marketing committee. It was recommended that both Steve and Mike be on this committee.' Mr. Donovan reviewed some-of the issues related to the retirement center -- going to the planning commission on May 10th, project is larger than the City allows, and a neighborhood meeting is planned for May 4th. Bids for the Talent Office are due May 2nd and will be opened at 4 pm. IX. ADJOURN The meeting was adjourned at 235pm. Resoectfull_v submitted: APPROVED: Richard A. Nichols, Secretary Stephen B. Lunt, Chairman Contents of Record for Ashland Planning Action 94-057 REQUEST FOR A CONDITIONAL USE PERMIT AND SITE REVIEW FOR AN ELECTRICAL SUBSTATION TO BE LOCATED ON THE EAST SIDE OF MOUNTAIN AVENUE NEAR HERSEY STREET. COMPREHENSIVE PLAN DESIGNATION: SINGLE-FAMILY RESIDENTIAL; ZONING: R-1-5-P; ASSESSOR'S MAP #: 39 1E 04DD; TAX LOT: 400 & 500. APPLICANT: CITY OF ASHLAND -- Notice of Public Hearing before City Council & criteria . . . . . . . . . . . . . . . . 1 Conceptual site plan for substation . . . . . . . . . . . . . . . . . . . . . 5 Appeal letter from Jill Murphey, 5/10/94 . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Affidavit of mailed findings and findings 4/29/94 . . . . . . . . . . . . . . . . . . . . . 7 Planning Commission study session minutes 4/26/94 . . . . . . . . . . . . . . . . . 16 Planning Commission minutes 4/12/94 . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Newspaper articles 4/12/94, 4/13/94 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Testimony request form - Marie Morehead 4/12/94 . . . . . . . . . . . . . . . . . 21 Letter from Robert Williamson, dated 12/14/93, submitted at 4/12/94 Planning Commission meeting . . . . . . . . . . . . . . . . . 22 - Letter from Jill Murphey, 4/12/94 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Letter from Mark Murphey, 4/1/2/94 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Planning Staff Report 4/12/94 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 -- Street Tree Commission landscape review 3/25/94 . . . . . . . . . . . . . . . . . . . 44 Notice of Public Hearing before Planning Commission . . . . . . . . . . . . . . . . 4S BPA submittals (Environmental Assessment) . . . . . . . . . . . . . . . . . . . . . . . 49 Notice is hereby given that a PUBLIC HEAF ; on the following A copy of the application,all invents and evidence relied upon by the applicant request with respect to the ASHLAND LAND USE ORDINANCE and applicable criteria are avahu,,le for inspection at no cost and will be provided at reasonable cost• if requested. All materials are available at the Ashland Planning will be held before the ASHLAND CITY COUNCIL on June 7, 1994 at 7:00 p.m. at the ASHLAND CIVIC CENTER, 7175 East m Departent,City Hall. 20 East Main Street,Ashland,Oregon 97520. Main Street, Ashland, Oregon. During the Public Hearing, the Chair shall allow testimony from the applicant and those in attendance concerning this request. The Chair shall have the right to limit The ordinance criteria applicable to this application are attached to this notice. the length of testimony and require that comments be restricted to the applicable Oregon law states that failure to raise an objection concerning this application. criteria. Unless there is a continuance, if a participant so requests before the either in person or by letter,or failure to provide sufficient specificity to afford the conclusion of the hearing,the record shall remain open for at least.seven days after decision maker an opportunity to respond to the issue, precludes your right of the hearing. If you have questions or comments concerning this request,please feel appeal to the Land Use Board of Appeals(LUBA)on that Issue. Failure to specify free to contact Susan Yates at the Ashland Planning Department.City Hall.at 488- which ordinance criterion the objection is based on also precludes your right of 5305. appeal to LUBA on that criterion. r TF •hY UI A'le• j / a...s �t'•r rte...,ruxlr i .f, u•sa•rl.nw a.,w • 4a.OI Ywy.N Mountain Aranee Nz \ry t' per T pwjw Site t/f PLANNING ACTION 94-057 is a request for a Conditional Use Permit and Site Review for an electrical substation to be located on the east side of Mountain Avenue near Hersey Street. Comprehensive Plan Designation: Single Family Residential; Zoning: R-1-5-P; Assessor's Map #: 4DD; Tax Lots: 400 & 500. APPLICANT: City of Ashland , SITE REVIEW 18.72.050 Criteria for Aooroval. The following criteria shall be used to approve or deny a site plan: A. All applicable City ordinances have been met and will be met by the proposed development. B. All requirements of the Site Review Chapter have been met. C. The site design complies with the guidelines adopted by the City Council for implementation of this Chapter. D. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. (Ord. 2655, 1991) 1 I CONDITIONAL USE PERMITS 18. 104.050 Approval Criteria. A conditional use permit shall be granted if the approval authority finds .that the proposed use conforms, or can be made to conform through the imposition of conditions, with the following approval criteria. A. That the use would be in conformance with all standards within the zoning district in which the use is .proposed to be located, and in conformance with relevant Comprehensive .plan policies that are not 'implemented by any City, State, or Federal law or program. B. That adequate capacity of City facilities for water, sewer, . paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be . provided to and through the subject property. C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use .of the zone. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone: 1. Similarity in scale, bulk, and coverage. 2. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. 3. Architectural compatibility with the impact area. 4. Air quality, including the generation of dust, odors, or other environmental pollutants. 5. Generation of noise, light, and glare. 6. The development of adjacent properties as envisioned in the Comprehensive Plan. 7. Other factors found to be relevant by the Hearing Authority for review of the proposed use. 3 AFFIDAVIT OF NOTICE On May 25 1994, the attached notice was mailed by the Ashland Planning Division to the attached mailing list for Planning Action 94-057 The total number of notices mailed was 26 BY Sonja, Sue and Nancy DATE May 25, 1994 Notice checked by: Mark and Bill Planners Date: May 25, 1994 Property Owner Notified X Applicant Notified X i ' E _ a • i ° E i Ar Z 0 w i 7 d N Z Uj 7 H C1 '� fA Z 4 • � °T • o , E C d . O V N m p • p c a N ^ N N N n • C - •"� C U � 20 0 o n • 6 yj • � O L W O e e ° < Y c p T O • I II II/I/I/.I//I/I///II///II//IIIIII/IIII/////', CD wl •e c o a f o ¢ ` •m m s ' J � T � ` G p s < r m I ° May 10, 1994 RECEIV�C "?E,v � � ;yy4 Mayor Golden and City Council Members : I appeal planning action #94-057, a request for a Conditional Use Permit for an electrical substation to be located on the east side of Mountain Avenue near Hersey Street . I believe the applicant has failed to meet the "Burden of Proof" justifying the criteria for a C.U. P (A,B,C) cited in Section 18. 104 of the Land Use Ordinance. I feel that I uphold the best interest of our community by this appeal . Respectfully, Jill Murphey AFFIDAVIT OF MAILED FINDINGS On April 29 19 94 , the attached Findings for Planning Action # 94-057 were mailed by Sonja Akerman to the attached mailing list. The total number of Findings mailed was 5 By Sonja Akerman Date April 29. 1994 CITY OF ASHLAND ' " CITY HALL ASHLAND,OREGON 97520 telephone(oode 503)482-3211 April 27, 1994 RE: Planning Action # 94-057 Dear City of Ashland: At its meeting of April 12, 1994 the Ashland Planning Commission approved your request for a Conditional Use Permit for an electrical substation for the property located on the east side of Mountain Avenue near Hersey Street -- Assessor's Map # 39 1 E 04DD, Tax Lot(s) 400 & 500. The Findings of Fact and the Commission's Orders, which were adopted at the April 26, 1994 meeting, are enclosed. Please note the following circled items: 1. A final map prepared by a registered surveyor must be submitted within one year of the date of preliminary approval; otherwise, approval becomes invalid. 2. A final plan must be submitted within 18 months of the date of preliminary approval; otherwise, approval becomes'invalid. /3. / There is a 15 day appeal period which must elapse before a building permit may be issued. All of the conditions imposed by the Planning Commission must be fully met before an occupancy permit may be issued. �j Planning Commission approval is valid for a period of one year only, after (� which time a new application would have to be submitted. .Please feel free to call me at 488-5305 if you have any questions. Si er l � , j- i Bill Molnar Senior Planner BEFORE THE ASHLAND PLANNING COMMISSION April 12, 1994 IN THE MATTER OF PLANNING ACTION #94-057, ) A REQUEST FOR A CONDITIONAL USE PERMIT ) FINDINGS, FOR AN ELECTRICAL SUBSTATION TO BE ) CONCLUSIONS LOCATED ON THE EAST SIDE OF MOUNTAIN AVENUE ) AND DECISION NEAR HERSEY STREET. ) APPLICANT: CITY OF ASHLAND —-----—---—------------------------------------------ 1. RECITALS: 1.1. The applicant is requesting approval of a conditional use permit and site review for the construction of an electrical substation on Tax lot 400 & 500 of 391 E 04DD located on the east side of Mountain Avenue near Hersey Street. The property is zoned R-1, Single Family Residential. The substation will be located on land within the City of Ashland. 1.2. The Planning Commission, following proper public notice, held a public hearing on April 12, 1994, at which time testimony was received and exhibits were presented. The Planning Commission found that the application was supported by substantial evidence in the whole record in relation to the approval criteria. The Planning Commission therefore approved the request with the attached conditions. 2. CRITERIA 2.1. The approval of a conditional use permit is regulated by the Land Use Ordinance (Title 18 of the Ashland Municipal Code (AMC)) in chapter 18.104. The criteria for approval are as follow: A. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. B. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. PAGE 1-FINDINGS, CONCLUSION AND DECISION (0:P,.1 U bstatia.flnl 1 a) Similarity in scale, bulk, and coverage. b) Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. c) Architectural compatibility with the impact area d) Air quality, including the generation of dust, odors, or other environmental pollutants. e) Generation of noise, light, and glare. f) The development of adjacent properties as envisioned in the Comprehensive Plan. g) Other factors found to be relevant by the Hearing Authority for review of the proposed use. 2.2. . Electrical Substations are listed as a conditional use in the R-1, Single Family Residential zone in section 18.20.030.1), which reads as follows: D. Public and public utility buildings, structures, and uses. 3. EXHIBITS. For the purposes of reference to these Findings, the attached index of exhibits, data, and testimony will be used. Staff Exhibits lettered with an "S" Proponent's Exhibits, lettered with a "P" Opponent's Exhibits, lettered with an °O" Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an "M" All information presented to the Planning Commission and included as exhibits are incorporated as part of this decision and made a part of the record for this action. TESTIMONY, EVIDENCE, AND FINDINGS. 4. From the staff report and review of the exhibits before us we find that the property which is the subject of this appeal is zoned R-1, Single Family Residential. 5. From the staff report we find that the lot in question was legally created by a minor land partition in December, 1993 approved by the City of Ashland as Planning Action 93-142. 6. The criteria for approval of a conditional use permit have been met. Staff outlined PAGE 2-FINDINGS, CONCLUSION AND DECISION (o:p[.1. ffeMWubstMionn.fial l0 in their staff report and we so find: 6.1 A. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. The use will exceed all landscaping requirements for the R-1-5 zone, and exceed all setback requirements, as indicated on the exhibits. The City is the electrical energy provider and we have a responsibility to all citizens to ensure that adequate supplies of energy are available throughout the year and demand cycle. B. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. City facilities are available to the site. Water and sewer are available, though only water will be necessary for landscape maintenance. No sewer will be necessary. Mountain Avenue is a paved street accessing the site, and is greater than 20' in width. Electricity will..be available to the site. Urban storm drainage will be collected and.routed to the existing ditch on Mountain Avenue. The site will be designed such that when a storm drain system is installed on Mountain Avenue, drainage collected from the impervious surfaces on the site will be routed to the storm drain. Since the use has no specific traffic generation, other than scheduled maintenance trips by the Electric Department, Mountain Avenue provides an adequate transportation system. These facts were not disputed during the hearing. C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone: The target use for the zone is residential developed at the density allowed by the underlying zone. The zone is R-1-5, which allows a base density of 4.5 units per acre. Therefore, the target use would be a nine-lot subdivision. a) Similarity in scale, bulk, and coverage. The development of nine homes on this property would result in the development of structures having, in total, a greater size than that of the substation. The bulk of the nine homes (at approximately 1500 sq. ft. each) would be greater than that of the substation. From the site plan, even if all of the substation were considered as a solid structure, ft would PAGE 3-FINDINGS, CONCLUSION AND DECISION i omkcuR�t1substatim.sn) II only have a total coverage of less than 6000 sq. ft. It will actually be much less than that since the substation is an "open structure", consisting of transformers, lines/wires, and supporting structures. A nine-lot subdivision would have an approximate coverage of 45,000 sq. ft., including all driveways, roads, sidewalks, etc.... Given this information, the Commission finds the substation will have less impact due to its reduced scale, bulk, and coverage when compared to the target use. b) Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. The target use (9 homes) will have a traffic generation of 90 trips per day. The electrical substation is proposed to generate no more than 6 trips per day, for the purpose of maintenance. The Commission finds that the generation of traffic and effects on surrounding streets due to development of the substation is substantially less than would be expected from development by the target use. c) Architectural compatibility with the impact area Substations are not considered to be generally compatible with residential areas. However, in this instance, the substation is located on a lot which allows for the installation of a 50'-80' landscape buffer, essentially mitigating the primary negative visual impacts of the use. This, combined with a 10' redwood slat security fence will allow the substation to blend in with the overall design of the proposed active park. The Commission finds that given the extensive landscaping proposed, the substation use will be visually compatible with the surrounding area. d) Air quality, including the generation of dust, odors, or other environmental pollutants. By virtue of the substation use having a much lower traffic generation than that of the target use, the generation of all forms of air pollution will be greatly less than those generated by nine single family homes. Therefore the Commission finds that the substation will have a much lower adverse impact on the impact area than the.development of the site for nine homes. e) Generation of noise, light, and glare. There will essentially little noise, light, and glare generated by the PAGE 4-FINDINGS, CONCLUSION AND DECISION (g:p1m1mrre t%zubstafm.fin) 12 proposed substation use. When compared to the target use, the Commission finds that the amount of noise, light, and glare will be substantially less, resulting in much less impact. 0 The development of adjacent properties as envisioned in the Comprehensive Plan. Adjacent properties on the east side of North Mountain are envisioned in the Comprehensive Plan to"develop either as an active park, which .is progressing at this time, or are outside of the urban growth boundary. The development of the substation will not adversely affect the development of these properties. Property across Mountain Avenue to the west is zoned for residential development. The development of this property will not be hindered by the development of the substation, but will actually be enhanced due to the availability of adequate electricity. g) Other factors found to be relevant by the Nearing Authority for review of the proposed use. The remaining factor that may be found to be relevant is the issue of electromagnetic fields (EMF's). The Environmental Assessment indicates that the magnetic field exposures to the public along Mountain Avenue are not expected to increase, and the average levels are expected to be comparable to ambient levels typically found in homes related to wiring and appliances. The Commission finds that the issue of EMF's is not of concern as part of the land use review, especially since we have no measurable standards as part of the land use ordinance, nor does it directly relate to any other criterion. However, we find that the evidence included in the Environmental Assessment indicates that there is little problem with the substation at this location, especially given the benefit the additional substation will have on our overall electrical system. 7. Opponents have raised several issues which will be addressed here. 7.1. The opponents state that location of the substation conflicts.with the Parks, Open Space, and Aesthetics element of the Comprehensive Plan, specifically citing the EESE analysis, which states: "Alterations to the land to accommodate conflicting uses could compromise the quality of an open space area and potentially decrease surrounding property values." The cooperation of the Parks Department and the City of Ashland on the landscaping and screening will ensure that the adverse visual impacts will be minimized. PAGE &FINDINGS, CONCLUSION AND DECISION �o:d��«R«rtl��bzc on.rN 13 7.2. The opponents maintain that the use is in direct conflict with Policy VIII-9 of the Comprehensive Plan, which states: "Require all new residential, commercial, and industrial developments to be designed and landscaped to a high standard to complement the proposed site and the surrounding area." The landscaping plan, included as an exhibit, clearly indicates the high standard of landscaping proposed for the site. The Commission finds that the use is not in conflict with this policy. 7.3. The opponents maintain that the use violates Policy VIII-10 of the Comprehensive Plan, which states: "Encourage improvement programs for existing areas with consideration to such items as exterior maintenance, landscaping, signs, and underground placement of utilities." This is a Council Policy, not implemented by law, as indicated in Chapter VIII of the Comprehensive Plan. Further, evidence was presented at the hearing by All Williams,.Director of the Electric Utility, stating that the costs of undergrounding major power lines associated with a substation are financially prohibitive, as well as resulting in increased maintenance. 7.4. Opponents argue that the use will not be architecturally compatible with the impact area. In the previous section, the Commission has found that the landscaping and setback mitigation measures will ensure that the use is appropriate for the area. 7.5. Opponents argue that the use will have a greater impact on the development of adjacent properties than that of the target use, specifically stating that the substation is not compatible with the adjacent park site. The development of the substation is being undertaken in conjunction with the development of the adjacent park land. Design of use areas of the park take into account the public perceptions of a substation, by locating the intensive recreation uses away from the substation area. Again, the Commission finds that the overall design of the site and the future park adequately address this criterion, and the,Commission reinforces its previous finding that this use will not preclude the development of adjacent properties. 7.6. Opponents have also argued that other factors to be considered by the hearing authority should include the dangers associated with EMF. The Commission found that this issue was adequately addressed.in the materials presented with the application,.and that to substantive information contradicting this information has been presented. 8. DECISION. 8.1. All requirements have been met by the applicant for approval. of a Conditional Use Permit for the location of an electrical substation at this site. The Planning Commission approves the request with the following conditions: 1. That all proposals of the applicant be conditions of approval unless otherwise modified here. PAGE 6-FINDINGS, CONCLUSION AND .DECISION ta:dd1. .M4,ubata ioo.rn1 ty 2. That au landscaping associated with the use be installed and maintained. 3. That the parking area be paved. 4. That additional landscape screening and trees be provided along Mountain Avenue south of the substation on park property. Purpose of the additional landscaping is to provide additional visual screening from northbound traffic on Mountain Avenue from the higher elevation. Approved and adopted by the Ashland Planning Commission on April 26, 1994. Planning Commis i n Chair PAGE 7-FINDINGS, CONCLUSION AND DECISION (9:P1.k. ent\substnticnJiin( 16 ASHLAND PLANNING COMMISSION STUDY SESSION MINUTES APRIL 26, 1994 CALL TO ORDER The meeting was called to order by Chairperson Barbara Jarvis. Other Commissioners present were Susan Powell, Larry Medinger, Hal Cloer, Michael Bingham, and Brent Thompson. Staff present were McLaughlin. NEW BUSINESS There was discussion and review of the revisions to the Land Use Ordinance and Procedures Chapter 18.108. APPROVAL OF FINDINGS Medinger moved to approve the Findings for Planning Action 94-057 (Conditional Use Permit for an electrical substation) and Powell seconded the motion. Approval was unanimous. ADJOURNMENT The meeting was adjourned at 9:30 p.m. PLANNING ACTION 94-057 REQUEST FOR A CONDITIONAL USE PERMIT AND SITE REVIEW FOR AN ELECTRICAL SUBSTATION LOCATED ON THE EAST SIDE OF MOUNTAIN AVENUE NEAR HERSEY STREET. APPLICANT: CITY OF ASHLAND Site Visits or Ex Parte Contacts All Commissioners had a site visit. STAFF REPORT The City has been involved for the past couple of years looking for an electrical substation site. Through a lengthy process, the property on Mountain has been selected. The City also purchased the area surrounding it for a 28 acre park. A Minor Land Partition and Boundary Line Adjustment were approved in December that created the two acre parcel that is the substation site property. Staff displayed maps showing the substation location, landscaping around the substation, and the park area. Staff believes the impact for the-substation would be less than a 9-lot subdivision as outlined in the Staff Report. There will be a heavy landscaping buffer around the fenced perimeter of the substation. The substation height will be approximately 17 feet. Staff has recommended approval of this application. Carr wondered about night.lighting. BOB LAFFEL, Bonneville Power Administration, District Manager, 86000 Franklin Blvd., Eugene, OR 97405, said they can be flexible with what they do about night lighting. However, if they have to do maintenance on the substation at night, they would have to have the lights on. He will comply with whatever conditions are necessary. There are certain lights that remain on at night. Bingham said that since BPA is exempt from our land use process, even if the Planning Commission decided to say "no" to this application, they could go ahead anyway. McLaughlin said BPA has chosen to work cooperatively with the City and surrounding property owners. Bingham wondered-about the buzz that is normally heard at substations. Laffel said a substation does make .a low hum, however, they will comply with any noise laws. ASHLAND PLANNING COMMISSION 4 REGULAR MEETING MINUTES APRIL 12,1994 . 1 Medinger asked where the feed lines run. AL WILLIAMS, Director of the Electric Department, said one line will run down Hersey and two will run up Mountain Avenue in order to keep fewer lines running up Mountain. Sixty foot poles will be installed to keep everything away from homes as much as possible. The lines will be configured the best way they possibly can. The lines will go underground from the substation to Mountain Avenue. PUBLIC HEARING MARIE MOREHEAD 310 N. Mountain Avenue, submitted photographs from 1966 showing the area near the substation under water. She wondered if someone could explain how the substation will be kept out of the water. McLaughlin said the flood plain area does not come up as far as the substation. Laffel said an environmental analysis was done.on this property and the land does not lie within the 100 year flood plain. If land is in the flood plain, the land would elevate the station to mitigate the problem. If the substation gets Wet, it goes out. McLaughlin read a letter into the record from Jill Murphey, 492 Lynn Street objecting to the approval of this application. He also noted a letter from Mark Murphey and a letter from Robert Williamson that were written at the time of the Minor Land Partition. AL WILLIAMS, stated that the EMF (Electromagnetic Field) will be lower because the power lines will be on higher poles and because of the line configuration. In the park, there Will be a buffer zone to protect the park. _• Powell asked what happens to the EMF when the wires are buried underground and why are these not underground. Williams responded that lines running underground are not as reliable, they don't last as long, and it is expensive to place them. underground. Also, the EMF is higher when three feet deep because a person would be closer to the wires. Armitage wondered if a vegetation buffer had been proven to reduce the EMF. Williams said the park play area would be further away and the substation will not be putting out that much of an EMF. ASHLAND PLANNING COMMISSION REGULAR MEETING MINUTES APRIL 17,1994 MIDGE THIEROLF, said the park being planned is an active park. There will be a large planting to buffer the site, not the EMF. They have tried 'to remove the play areas as far away as possible from the substation. The parking area will be about 100 feet away from the fencing around the substation. Thierolf assured the Commission that Brian Almquist, City Administrator, is willing to put a fair amount of money into planting larger trees. There was discussion about planting trees along the edge of the road along Mountain Avenue, in the area that comes down the hill, to help with screening because the substation could be seen from the top of the hill. Thierolf said Almquist has been supportive of this type of screening. Laffei said there would be an eight foot high chain link fence with wood slats to obscure the view of the substation: MOREHEAD, questioned if BPA owns the land, is the City doing the landscaping and would they be responsible for maintenance of substation. Laffel said a contractual agreement will be made where the City will provide the landscaping and maintenance of the area. COMMISSIONER DISCUSSION AND MOTION Cloer thought it would be a good idea to add a Condition stating: that additional landscape screening and trees be provided along Mountain Avenue south of the substation site on park property. The purpose is to provide additional screening from the higher elevation area of Mountain Avenue. The additional landscaping will be irrigated. Carr moved to approve Planning Action 94-057 with the addition of Condition 4 as stated in the last paragraph under the Public Hearing. Hibbert seconded the motion and it carried with Thompson abstaining. OTHER Planning Commission Rules The rules will be for all new Commissioners and will handed out when they are appointed. Two weeks notice has to be provided prior to adoption of the rules. This could be.scheduled for the next meeting. Election of Officers are in May now. The rules have been changed so elections would be held in January in order to give new Commissioners an opportunity to get to know ASHLAND PLANNING COMMISSION 6 REGULAR MEETING - MINUTES APRIL 12,1994 lQ Substation site ediscussed at 7 The proposed site for a sec- ond BPA electrical substation in Ashland,which ended up on Mountain Avenue near Hersey Street after several months of + review,goes before the city planning commission tonight.. The substation's location has been a major issue in Ashland over the past few years,as sev- eral different locations were tossed around.The final recom- mendation was for a 2.16-acre plot on the east side,of _.,:.. i Mountain Avenue. City Planner John McLaughlin said he didn't expect any major opposition at the meeting,which will be the first public hearing for the site. "The process we have gone through is really the same one that built the consensus for this location,"McLaughlin said: The meeting begins at 7 p.m. at the Ashland Civic Center, 1175 E.Main St.It will be broadcast on cable channel 9. Substation clea'r's' its* first hurdle It took months for city officials and the public to decide where a second.Bonneville Power Administration substation would go,but the final site cleared its first procedural hurdle fairly quickly Tuesday. The substation and a new city park will sit side-by-side on south Mountain Avenue near to Hersey Stied,according to information heard by the Ashland Planning Commission Tuesday. The site was agreed upon after half a dozen other proposed sites received opposition from dif- ferent community groups. The latest site may not be free of problenWhowever:At a public hearing before the Plan- ning commission Tuesday night,two people said they are concerned about having the site next to park and in an area they said.,flooded several years ago. .: "in my mind,electricity and waterdon't mix,"said Marie Morehead,who showed a picture of what she said was a flooded portion ofthe_site-in-1986.;City officials and a representative from Bonneville Power Administration said the site*would luii 'die appropriate drainage:and wouldn t flood; - After some discussnm,.the Plan umg commission voted 7-0 with commission member Brent Thompson abstaining,to approve the site plan A requirement for additional landscaping along Mountain Avenue south of the substation site was added to the.plan... Jill Murphy;of Ashland submitted a.letter to the public healing saying,that the site should n't be so close to a park where children play due to,the hardard`posed by ele&6nuigaetic fields.': Midge Thierolf,one of the park org `antlers,responded that the distance between ffie edge`bf the substation and the park Was Y00 feet TESTIMONY REQUEST If you wish to provide evidence, please indicate if you are in favor of or opposed to the proposal. If you are in favor of the proposal, your evidence should show that the approval criteria is satisfied by the facts you are providing. If you are an opponent, your testimony should show that the applicant has not introduced evidence which satisfies all the approval criteria or your testimony rebuts the applicant's testimony by showing the facts relied upon are incorrect. NAME ADDRESS_3 0 PLANNING ACTION # D5 I am in favor of the proposal. I am against the the proposal. AI wish to give oral testimony. I do not wish to give oral testimony. I do not wish to give oral testimony, but wish to make the following comments: PLEASE GIVE THIS FORM TO A STAFF PERSON AT THE HEAD TABLE. �I .. - LD !f.Jt-qR ity of Ashland 644,urr'frw lanning Exhibit b3 art O - 3 I a 9°lob7 �1 «►�aIX Law Offices Of STMF �c Wes. ROBERT C. WILLIAMSON 6199 1m e DecemberT4, 1993 0. Ashland Planning Commission Hearings Board Ashland Civic Center 1175 East Main Street Ashland, OR RE: Planning Action 93-142 Dear Sirs: I have been advised by notice the application by the City of Ashland to adjust the boundary line and variance for a parcel on the east side of Mountain Avenue. The effected parcel and application is directly across Mountain Avenue from approximately 8 acres I own within the City of Ashland. This application appears to be an aberrant yet final step to site the BPA Substation within the City of Ashland. I have been consulted many times by various opponents and proponents of the BPA Substation and have yet to enter opposition to any side. Nevertheless, at this time and according to the information that is put in front of me, I do now oppose this application. The City of Ashland has always kept me informed about the siting of the possible BPA Substation by and through its electrical superintendent Al Williams. Mr. William and I have had numerous conversations on the telephone regarding the routing of the service lines by Mountain Avenue and the possible substation siting first beginning at the end of 8th Street through the possible locations near City Hall. I have been kept abreast by these discussions with Mr. Mlliams and in none of those locations did I oppose siting of the substation. The final proposal to site the substation on the Hodgins property also met with my approval with certain conditions. SpecicaUy, it was represented to me by Mr. Williams that the substation be sited at or near the site identified as existing parcel No. 2 in the Planning Action notice that was sent to me. It is marked as Exhibit 'A'for reference. On the condition that the substation was to be unobtrusive, sited in the location as indicated with protective and visual barriers and without road frontage I did not oppose the site. It was represented to me by Mr. Williams that those were the conditions of the proposal. My consent to not oppose the site was obtained in exchange for those site conditions. It is apparent that the City of Ashland now wishes to enlarge the parcel by more.than 4-times the square foot area and move it with frontage on Mountain Avenue to the north and the west. This new proposed.site now is in full view of the road and my property and at opposition to all the conditions which were an absolute and integral pan of my decision not to oppose the siting. AW BroaEw7 Snm NE sdm OR 9=1 Tdghpm(W7)i7FM Fm(703)373OBr7 . /h1rtw1ASNL�NO 22 Ashland Planning Commission December 14, 1993 I am in review of the Ashland Planning Department's Staff Report. It is obvious from Section I of the relevant facts that the City now wishes to gain street frontage along Mountain Avenue for the BPA site. That was never contemplated nor agreed by most of the opponents in the siting process. The Staff Report speaks for itself regarding the project impact on the future development of Mountain Avenue. It is my understanding that all of these properties are zoned for accommodating residential living at urban densities. The report specifically states that the lot dimensions are contrary to that goal and given the history of the City of Ashland to strictly adhere to its land use planning goals the allowance of this application would be an enormous exception to that policy. The expansion of the BPA site to two acres the large frontage on Mountain Avenue is contrary to the policy goal. In due respect to the Staff's opinion, I do not believe that the requirements for an electrical substation calls for o inion regarding certain dimensional requirements. The requirements for an electrical substation is set and calls for no opinion other than for assent or dissent. I am grateful to the staff for concluding that the. requirements for providing a suitable substation differ from existing City requirements and are contrary to overall e„fftcient land use. No special conditions are laid out in sufficient length or specificity to recommend relief for this application. This is obviously not a single lot line adjustment but entirely new matter and siting process which has not gone through the proper siting procedures. Farther review of the Staff Report in Section 3, begin to layout the showings required for variance as applied for by the City of Ashland. I appreciate that the existing parcel is a land locked tax lot which was apparently picked for site of the substation through the regular siting process with public input. I do not oppose the service road to the land locked lot as I understand that the City of Ashland will now own all the Hodgins property and are intending the remainder for a park. The Staff Report does not say what the size of the land locked tax lot is in terns of acreage. Nevertheless, it is apparent that the CYIy will create new tax lot at least four if not five times the size of the original site. To now say that the site is unique (requiring a variance) in that an electrical substation mandates certain dimensional requirements afterthepubhc reviewprocess has beenjinished underdifferentpresumpuons is a boot strap argument in its best form. I have no quarrel with the responsibility of the City of Ashland government to provide for the needs of the citizens. Nevertheless, that particular statement does not address the second criteria; the approval of the application as necessary for the preservation of Property rights. It is also the responsibility to address the impact on property rights of adjacent land owners and the removal of the site to the new location now seriously impacts my property rights. The new site puts the substation in full view ofmy properly which is residential property ready for housing. Prospective buyers and tenants must then deal with the view of a two acre substation from otherwise beautiful view properly. The obvious impact of a utility or industrial site from a residential view property will diminish the land value and property value instantly and as well over time. Notwithstanding, the current concern 2S Ashland Planning Commission December 14, 1993 about electrical magnetic radiation emmitting from the station and power lines. 1 strenuously oppose the siting of the substation at the new proposed location because of its impact upon the ambiance and property values of my residential property located directly across on Mountain Avenue. Specifically, the Commission must fully address the negative impact regarding the development of adjacent use property development. I note that the Staff Report has not devoted any of its efforts to viewing the impact on adjacent property but for the proposed city park on the Hodgins property. Everyone including myself lauds the Planning Commission and Planning office on the development of the park on the Hodgins property and 1 was very much impressed their foresight in concealing the BPA station at the existing site. The original plan called for an otherwise hidden substation, however, the new proposal calls for full view in a substation with substantial street frontage. It is readily apparent that the siting conditions were revealed in public testimony somewhere along the siting process and acknowledged either by BPA or the electrical department. The siting procedure and agreements from all the parties for the initial site was made with the understanding that the initial and agreed site would serve as the substation site. Everyone has now learned through dha planning action that it is now "necessary" to enlarge the site to 2114 acres and move the site to frontage on Mountain Avenue. Either the BPA or City of Ashland knew the necessary dimensional requirements for this site and effectively concealed them from the public at all tines or in the alternative they did not know the . dimensional requirements of the site throughout the siting procedure. In either case, it is apparent that the procedure was flawed. 1 oppose the Planning Action 93-142 as it violates substantive due process and procedural due process as contemplated in the siting procedures heretofore employed. Moreover, the application for line adjustment and variance is a substantial change of circumstance not contemplated within the variance and lot line mechanism. SpecificaUy this process does not call for the public input and comment as did the siting procedures initially used Lack of public comment combined with the substantial and drastic change proposed in this application in accommodation with the other objections raised in this letter provides ample basis to decry the application. Very truly ours obert C. Williamson Attorney at Law jh Notice isherebygiven that a PUB LI AEARINGon appeal to the land Us,Rea. np peak(LUBA)on that issue. Riuretospecify which ordinance criterion the objection is based on also precludes your right of the following request with respect to the ASHLAND appesi w waA on that criterion. LAND USE ORDINANCE will be held before the ASHLAND PLANNING COMMISSION A copy of the appl adon,all documents and evidence relied upon by the appiant and applicable criteria are available forkupecton at no cost and will be provided at HEARINGS BOARD on the 14TH DAY OF reasonable cost if requested. A copy of the saff report will be available for DECEMBER, 1993 AT 1:30 P.M: at the inspection seven days prior to the hearing and will be provided at reasonable cost, d requested. Ail materials arc available at the Ashland Planning Department City ASHLAND CIVIC CENTER, 1175 East Main Hall 20 East Main.Ashland.OR 97520. Street, Ashland, Oregon. During the Public Hearing,the Chair shall allow testimony from the applicant and those in attendance concerning this request The Chair shall have the right to limit The ordinance criteria applicable to this application arc attached to this notice, the length of testimony and require that comments be restricted to the applicable Oregon law sates that failure to raise an ob)ecdon concerning this app0adon, criteria• either in person or by letter,or failure to provide sufficientspetiiicity to afford the decision maker an opportunity to respond to the Issue,precludes your right of If you have any questions or comments oncerning this request please feel fro,to coma Susan Yates at the Ash["Planning Department City Hall,at 488-5305. dr. 39 iE 4DDy ' W ' . 1 O I a•. a F HASE.y sz < EFU Ii?cEL *Z 1� t F?(IS�IN[1 pA�GEI.. AZ �NbDIFKATIeJ Cnf u,rEi� PLANNING ACTION 93-142 is a request for a Boundary Line Adjustment and Variance for a parcel located on the east side of Mountain Avenue, near Hersey Street. A Variance is requested to allow for the parcel to have a width greater than its depth and a width in excess of 150 feet in length. Comprehensive Plan Designation: Single Family Designation; Zoning: R-1-5-P; Assessor's Map #: 4DD; Tax Lots: 400 & 500. APPLICANT: City of Ashland va Jill Murphey City of Ashland 492 Lynn St Planning Exhibit Ashland, Ore April 12 , 1994 EXHWIT O 1— gon PA# W-Q57 DATE 4.1a.9v STAFFTdft Dear Members of the Planning Commission: Due to a prior committment, I 'm unable to attend this meeting. I am opposed to planning action 94-057, the request for a conditional use for the siting of an electrical substation. I feel the City is making a very serious mistake in allowing the substation to be built in the proposed location. The City feels, I 'm sure, that they are doing the best they can to mitigate adverse effects by landscaping and line configuration. A1 'Williams has always been open and helpful , and as a public servant who must answer to those above him, .he has proved himself most capable, hard working, and devoted to his job. I feel I have to oppose this site, in the face of so much hard work, because I , too, must answer to Someone higher up. This is a matter of conscience. That the City has tried from the beginning to site the substation in the city, near the load center, has been the root of all ensuing trouble. All of the previous proposed sites were too close to residences, parks or proposed parks . Neighborhood after neighborhood turned against each other, as . each one struggled to rid themselves of the threat of a substation. And I must ask Why? Why should any resident living in the last decade of the twentieth century have to live next to a substation? Why should one be located in the very field, adjacent to a public park? The committee formed to study how the City should site the substation, came up with quide lines, but no one has power to enforce them. I address the Criteria for . a Conditional Use Permit: A. "That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant comprehensive plan policies that are not implemented by any City, State, of Federal law program. " The proposed site is adjacent to a proposed major active park. Chapter V111 of the Comprehensive Plan is titled Parks , Open Space and Aesthetics. On page 7 Conflicting Uses, I site: 1 . Economic, a,, "Alterations to the land to accommodate' conflicting uses could compromise the quality of an open space area and potentially decrease surrounding property. values. �7 V z Placing a substation adjacent to an active park would compromise the quality of the park and compromise the visual integrity of the area . Under Visual Resources , the chapter states that Lithia Park and Ashland Creek are marred by the Granite Street quarries. Likewise , the park on Mountain would be marred by the presence of a substation. The City would be doing what they say they shouldn ' t be doing on page 14 of Chapter VIII . The park would be marred not only aestheticaly, but by fear of park users who are aware of the dangers of EMF. I sincerely believe that anyone visiting the park will be dismayed and astonished to find a. substation there. Siting the substation adjacent to the park is in direct conflict with the intent of Chapter VIII. It would violate policy 9. Electrical equipment, utility poles, high powe*r lines are chilling to most people, aesthetically. There is no way to disguise the very tall poles, wires and lines going into and .out of the substation. The "high standards" given in the staff report are, excuse me, not high enough. Policy 10 would be violated since. it is asking for underground utilities. Policy 11 I also mention. You want to place the substation not in its original site, but now have it fronting a major arterial? C. "That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. " (The target use for this parcel being a nine-lot subdivision. ) c.Architectural compatibility with the impact area. Substations are not architecturally compatible with residential or park areas. How tall are the lines, poles, etc. ? They can not be disguised . Substations carry with them the essence of horror, fear, and ugliness. These negative features will not be mitigated by a ten foot fence or any amount of trees . Robert Williamson does not intend for his property to remain vacant. There will be residences on the other side of Mountain Ave. A nine-lot subdivision would be much less startling than electrical poles, wires, lines, and structures. f.The development of adjacent properties as envisioned in the Comprehensive Plan. As regards park land, I- again site Chapter VIII, that its intent will be violated, and the above policies and arguments . All residences on Mountain, the Hersey/ Lynn St. area, Fordyce, and the Mahar property would be negatively impacted by the substation. There is nothing more devastating to property values than a nearby substation. People fear them. They are ugly. They are dangerous . No one wants to live near one. Trees will not be able to buffer the view of all those who will be looking down on it. 3 g., Other factors found to be relevant by the Hearing Authority for review of the proposed use . The BPA, the Government, the Press , the City, and the Staff Report all try to minimize the dangers of exposure to EMF. To most of the population, these dangers are real and frightening. The "Authorities" are often wrong and/or mislead us , either out of ingorance, or for some other motive. (je. cigarets , pesticides, Bikini Island, radiation testing on U.S. citizens . ) Studies indicate that other factors associated with tap lines and substations may be more dangerous than EMF. It is because these matters are still being studied that we as responsible people should not site substations near residences, I parks, proposed residences , proposed parks . They should be put far away and out of sight. Cancer is raging like an epidemic in this country. What parent would want their children to play all day at a park next to a substation, when there are studies showing childhood cancers connected to EMF exposure from high power. lines? I also mention that in the event of a serious earthquake, high power lines could be all over a major arterial street . I include loss of property value also under g. In summary, Livability of the impact area would be greatly and negatively impacted, materially, by the substation, more than by a nine-lot subdivision. A nine-lot subdivision would not generate fear, loss of property value, or be aesthetically or architecturally incompatible as a substation would . I mention that the map shows one transformer, but there is room for more. I also believe the staff report is not accurate concerning the expected EMF levels . In light of the Open Space Chapter, why would the City take a prime, beautiful, unspoiled piece of view property and put a substation on it? Why did the City sell this prime piece to BPA? I submit the following to be included in the public record: 1. My letter to the Daily Tidings, Feb. 1993, that was never published. It was also given to Bob Laffel . 2. My letter to the Daily Tidings, April 8, 1993, before the last BPA hearing. It was not published until July, 1993. 3. My letter to BPA, April , 1993 . 4. Newspaper article where BPA states there was no opposition. 5. Newspaper article with BPA retraction. 6. "In Defense of Vinnie Paradise" Thankyou for you time. Jill Murphey i.V I y4 J Jill (Fine) Murphey 492 Lynn St. Ashland , OR 97520 To BPA and the City of Ashland : I don 't wish to be confrontational, but it seems a shame that one little section of town has been terrorized for two years by the threat of a substation. Substations, even small ones, are monstrous, overwhelming, frightening. To drop one, like an afterthought, in an already developed area is just not right. None of the proposed sites or the newly proposed sites . are acceptable. All are too close to residences, parks, or proposed parks . All would pose possible health threats, (new evidence mounts every year) . All would cause property values and aesthetic values to .plummet. The only decent place to put a substation is out by the freeway, by the main PP&L line, where nobody lives, where no one will fight it. If it, costs more, you could make new development. pay for it. If you had considered this two years ago, we would already have the substation. The last word is not in on the dangers of substations and the lines that go in and out of them. If you build one in town, and even one person gets cancer and sues you, you will not have saved any money. More importantly, if even one person gets cancer, what a price to pay' Sincerely, Jill (Fine) Murphey �q / Jill Murphey CA 492 492 Lynn St. Ashland, OR 97520 PH. 482-4513 I don ' t wish to be confrontational, but it seems a shame that one little section of town has been terrorized for two years by the threat of a substation. Substations, even small ones, are monstrous, overwhelming, frightening. To drop one, like an afterthought, in an already developed. area is just not right . None of the proposed sites or the newly proposed sites are acceptable. All are too close to residences , parks, or proposed parks . All would pose possible health threats . (In spite of what certain officials would have us believe, new evidence of their danger mounts every year-. ) All would cause property values and aesthetic values to plummet. The City has just gone through a traumatic election in its effort to raise money for Open Space . Will we call the new "active park" on Mountain Ave. , "Substation Park"? (Bring the whole family! Enjoy the view!. Play bail or picnic under the new 115-KV line ! ) The only decent place to put a new substation is out by the freeway, cox Bear Creek, by the main PP&L line, where nobody lives, where nobody will see it . If it costs more, new development should be made to pay for it. If this had been considered two years ago, we might already have the substation. RIO 2 The last word is not in on the dangers of substations and the lines that go in and out of them. Dear City, if you build one in town, and even one person gets cancer and sues You,, you will not have saved any money. More importantly, if even one person gets cancer, what a price to pay! Comments may be sent through April 19, to: Bonneville Power Administration Public Involvement Office P.0 Box 12999 Portland, OR 97212 Or, you may call Bob Laffel , ( 503 ) 465-6952, or the toll-free public involvement number (800) 622-4519. Jill Murphey Ashland 31 Jill Murphey April , 13 , 1993 492 Lynn St. Ashland , OR 97520 Dear BPA, I appreciate your willingness to be open, and to accept public imput in your decision making process. I have followed the "siting of the Ashland substation" for over two years . I have attended meetings . I understand why you want the substation close to the load center. But I am very much concerned about the safety and health of all the citizens in this community. (I wrote you a letter in February. ) I am dismayed that in these two years, neighborhood has been pitted against neighborhood. I really feel that none of the proposed sites or newly proposed sites are safe. In March, an election was held in an effort to raise money for the "Open Space" program. Site B and C are virtually in the same field that is slated to be an "active park" . I am concerned that the 115-KV line would run right through this park. I am concerned that it would run up Mountain Ave. at all, since so many houses are already so close to the present lines. Perhaps you .should wait, in your siting decision, to see what liability power companies will be subject to in the future. It will probably take the Supreme Court to make a final decision. Maybe Ashland should be made to engage in conservation efforts until such time as these questions are settled . What' s done cannot be undone, but there is no excuse for the further endangering of innocent residents . Most respectfully, Jill /Murphey 32 - l Electric- company blamed for child's cancer SAN DIEGO (AP) g cancers. Electromagnetic radiation created ��i: She said the cancer has had a by a utility's power lines caused a_ Ali;, , ' dramatic effect on her.5-year-old . yours girl to contract a rare fob„ ; , ° ` daughter, Mallory, who acts out bf In eyye� c &?.0; `he child s `the disease with her dolls, which. " ai tf to I fJiJsdo ,w„ io . She c4lls her "babies." nv . ...�.. ;"she 'babies'Ttie family' tLsui't is- na-' this day, her babies are tion's first leg teSf'ofa'utility's always sick," Mrs. Zuidema liability for electromagnetic fields testified. . : .. ; , created by power transmission Her husband, Ted Zuidema, lines, said Greg Barnes, an attor- . told jurors he would have moved ney for San Diego Gas&Electric his family out of the home earlier ' Co.. if the utility had warned him. "I The trial ,is'•being watched certainty wouldn't have had a closely by emvironmentalists, tho child there," he said. electric power,iudustry and con- ,:Mallory. has been tumor-free Sumer groups. ,Ae a for two years.. Michele Zuidema; 31, said she 'red Zuideina gives his ter- An attorney for SDG&E, Dun- never would have conceived her timony Wednesday. can Barr, said expert testimony daughter in the house she and her would show that Mallory's illness husband bought if San Diego Gas nearby high-voltage power lines had nothing to do with the power &Electric Co.had warned her that may be linked to childhood lines. 33 ``% BPA say spit's had no com taints y p on site proposed for su station Construction 'expected to sttad in August By David McMecban tribution of power. Because of the increased distance Of The Tidings from the new substation to the area to be served, it will cost the city an additional$200,000 in costs as- The two-week comment period on the new Bon- sociated with the longer fines, city administrator neville Power Administration Ashland substation site . Brian Almquist.estimated - =. ended last week, and BPA received no negative One of BPA's earlier preferred sites, located on responses to its most recent proposal,a BPA official other property owned by Hodgins,prompted Hodgins said today: to file a suit in federal court against BPA.The suit al- Because no one objected, BPA can go forward with construction.The new substation will be located fW IIO a t0 et.it on line for on North Mountain Avenue near its intersection with , p ,.;.g Hersey street .:" winter, but We.mrghfnot. It depends "We'll robabl start construction m August probably said Bob Laffel, BPA's Eugene district manager On the wea ther.,' And we ho to et,it on line for winter, but we might not It depends on the weather. BOb affe�; BPA Laffel said that,in the meantime,BPA will conduct , routine soil inspections and develop a final analysis leged that,.because the BPA did not develop an en of the project. " vironmental impact statement concerning the substa- Jesse Hodgins, the owner of the North Mountain tion, the agency faded to comply with federal en- Avenue property, is close to completing a land sale viromnental laws. The agency had determined that agreement with the city, her attorney. Daniel Harris the substation would not significantly impact the en- said today. virontiient, and that no safer, viable alternative ex- "Things look very optimistic," Harris said. "The isted,findings with which Hodgins disagreed. terms for the sale have been worked out between the . -.With BPA now proposing construct the substa- city and Mrs. Hodgins." r .' -tion on a site located away m from residential areas' The city will rely primarily on funds generated by Hodgins agreed to dismiss her suit. Harris said he the 1 percent meals tax to purchase nearly 30 acres received notice this morning from the court that from Hodgins.Most of the land will be converted to a Hodgin's request for dismissal has been granted. park, while approximately two acres will be sold by The agreement among BPA,residents and the city the city m BPA for the new substation. . . : ! brings to an end the search that began three years ago BPA will pay for the construction of the substation, for the new substation site.The need for the substa- while the city will�ay for the distribution lines. ? ',.,tion became apparent in the winter of 1990-91,when The new site is located at least 600 feet from the :.about half the city'Was without power for about 14 neatest residence, which addresses the.concems ex- ,.'hours.The blackout was the result of overburdening pressed by maw residents that the substation will im- the city's two existing substations,the Oak Knoll and pact their health and property values. However, the Ashland substations, which serve the southeast and new location is also outside the Brea considered by northwest areas of town respectively.The new sub BPA and city officials as the most efficient for dis- station will serve the center area of town. 3�4 O BPA gets 2. .c6mplaints :about substation Of David Tidings an wrote the administration in opposition to the North Of The Tldings Mountain Avenue site,told the BPA that the substa- A Bonneville Power Admitristration 'official tion site is"virtually in the same field that is slated to. reported earlier this week that BPA received no ne a- bean 'active park ' ' tive responses to its new preffered Ashland substation ' I am concerned thai the 115-kilovolt line would site,but he corrected that report Thursday. :,,.. run right through this park,",Murphy said. `..`I am .j Po y concerned it would run up M BPA Eugene District Manager Bob Laffel said the ountain Avenue at all, .since so.many Mouses are already so close to the administration received two comments from Ashland present lines - residents who object to siting the proposed substation The new proposed substation site would be located on North Mountain Avenue near the intersection with adjacent to,a 26-acre parcel that the city is in the Hersey Svee� process of urohasin with The comment period ended last week, and the ad- " P 8 proceeds from the 1 per- ministration is currently working on are rtconclud- cent meals tax: in that the ro po Laffel said the administration addressed Murphy's g p posed substation will have no sig- concerns b,proposing to locate the substation close niftcant environmental impact to. Mountain Avenue so that the lines do not pass We looked at their. comments and are able to through the park. The lines along Mountain Avenue meet their concerns, so we're able to continue on," would be on-long poles, and in a configuration that Laffel said would reduce electroma tic fields Ashland resident Jill Murphy,one of the two who said, � (EMS. Laffel In Defense of Vinnie Paradice In 1992 an individual came to my husband with similar information of planned electrical outages . This person does not wish to come forward because of fear of retribution. This person claims to have heard a City official discuss this in an Ashland restauarant. I only mention it, because we heard of it a year before the Vinnie Paradice letter appeared in the Daily Tidings. Staged brownout provemems the city suggests. ` g It's quite similar to the way we After listening o a number of. used to encourage people into g buying protection.After just a few "city employees" on Monday beatings the victims would be glad talking about the "staged to pay for protection,even though Ep �,��. q q3 brownout" that happened on late it was provided by the very same W i Sunday afternoon,I realized what eople who were doing the i they were getting at.That is,pres- sure to get voter s support for the Mead of allowing the pressure electrical substation. That's right, to allow for more building, more after a few selected".'prime time electrical, more services, we brownouts, such as family after- should stand bur ground and hold noon on a Sunday or,God forbid for no growth. We have already a Super Suaday brownout during been told we don't have enough Superbowl game time, the voting i water and the need for a new u6lic would indeed be pnsstued P f reservoir, it only makes sense to into voting in favor,o any tin- '� next tell us we don't have enough electricity. What we, need:is a i watch dog group to make sure the I city doesn't buffalo us into buying new toys we don't need nor can ! afford. Vinnie Paradice P.O. Box 4635 Ashland Shocking attitude If Don laws'letter of Feb. 15 is to be believed (and I have never known him to knowingly lie),your newspaper's behavior is'out- i rageous. As someone who has . received anonymous letters myself; I find your attitude shocking. Why would The Daily.Tidings. . Personally, my house has been io achieve their goal, fo¢etts any protect a liar, and abet using the blacked-out four tunes, so far, respect for their arguments. mail to defraud? It certainly during the winter. My husband Treva R.Tumbleson: makes the newspaper look bad. and I were forced to dine out.. ; 655 Leonard St. I trust. you will explain your tonight(we had not planned to do Ashland newspaper's.thought processes on same.I saw others 1 knew doing the Editor's note: Mr. paradise's this matter. I would be very.inter- �1IIe' identity was confirmed when he ested to find out just who this Some people doubtless object submitted his letter for publics- mythical Mr. Paradise is (he strongly to a new substation. But Lion. He is not anonymous, and sounds like Mr. Hell,to me). to use such underhanded methods he is indeed who he says he is.. City o[ Ashland . Planning Exhibit 6Q J/,P 199 o I PA# Q4—n-2.7 pa.eY4 s,ur I, Mark Murphey, 492 Lynn St . Ashland, Oregon, agree with Jill Murphey ' s letter . 37 ASHLAND PLANNING DEPARTMENT STAFF REPORT April 12, 1994 PLANNING ACTION: 94-057 APPLICANT. City of Ashland LOCATION: Mountain Avenue near Hersey Street ZONE DESIGNATION: R-1-5-P COMPREHENSIVE PLAN DESIGNATION: Single Family Residential ORDINANCE REFERENCE: 18.104 Conditional Use Permit REQUEST: Conditional Use Permit for the location of an electrical substation I. Relevant Facts 1) Background - History of Application: The property proposed to be occupied by the substation was created by a minor land partition approved by the Planning Commission in December, 1993 (PA93-142). The site for the substation was chosen after a lengthy process by the Bonneville Power Administration (BPA). The search process began in 1991, with a preferred site chosen in June, 1992. This site was near the railroad crossing on East Main on city-owned property near the Civic Center. However, due to adverse public comment, additional site options were researched, with an addendum to the original report completed in 1993. The addendum, which involved considerable public involvement and consensus building, recommended the site on Mountain Avenue near Hersey Street. The proposed site was much larger than necessary for the location of a substation (28 acres), but the owner wanted to sell the entire parcel to the City. The entire site was purchased by the City, with the majority of the property presently being designed as a new active city park, with ball fields, play equipment, etc... A bubble diagram of the conceptual park design, showing the relationship to the substation, is on file and will be available at the meeting. An area of approximately 2.16 acres was partitioned off and sold to BPA for the location of the substation. 3g Copies of both the original Environmental Assessment of the different substation locations, as well as the addendum recommending this site, are included as part of this packet. Regarding the application, the site is presently owned and will be developed by the Bonneville Power Administration, a federal agency. By virtue of their being a federal entity, they are not subject to local and state land use requirements. BPA has not objected to the filing by the City of Ashland for a Conditional Use Permit and Site Review for compliance with our local ordinance. This follows the statements made in the environmental assessment, which state that "BPA has a continuing commitment to work with the Ashland community to the fullest extent." 2) Detailed Description of the Site and Proposal: The site is 2.16 acres with 320' of frontage on Mountain Avenue. The site is relatively flat, with a small.drainage running through it. There are some existing trees and grasses covering the site. Mountain Avenue is paved along the frontage of the property, but does not have curb and gutter or sidewalks. Surrounding lands include the remainder of the original 23 acres that will be developed for park purposes, and across Mountain is vacant property. Surrounding properties are all zoned R-1-5. The nearest residences are near the intersection of Hersey and Mountain, and at the top of the hill on Mountain above the project site. The proposal calls for the development of an electrical substation on an area of approximately 1/2 acre in the middle of the 2.16 acre parcel. The perimeter area will be heavily screened and landscaped.. Tree planting plans have been submitted by the same landscape architecture firm that is assisting in the design and landscaping of the park. The planting concept provides a combination of evergreen and deciduous trees and vegetation for a year round screen. Some parking is located near the substation that will provide both an access and maneuvering area for the Electric Department, but also provide additional parking for the active park. The 1/2 acre substation.site proper will have a 10' high fence with redwood inserts for security and additional screening. The substation will be set back over 50' from Mountain Avenue, with a heavy landscape screen between the use and the street. II. Project Impact PA94-057 Ashland Planning Department — Staff Report City of Ashland April 12, 1994 Page 2 R9 The new substation is necessary to meet an immediate need within the City of Ashland. In December, 1990, the Ashland Substation (on Nevada Street) overloaded due to temperatures dropping below zero and the loss of natural gas due to service delivery problems. A substantial portion of the City was without power for over 14 hours. Two previous studies have indicated the need for an additional substation (RW Beck, 1989; BPA, 1990), and BPA has been working towards the acquisition of an acceptable site since 1991. This site, after substantial public comment, appears to be the best choice. Not only does it provide a centralized location meeting the needs of BPA, it can be located and screened in such a way as to greatly reduce the visual impacts. The surrounding use of an active park further mitigates the visual impacts associated with the substation. Given the process followed by BPA to finalize this location, and the design presented regarding the landscaping improvements, Staff believes that this is an appropriate location for this use. III. Procedural - Required Burden of Proof The criteria for approval of a Conditional Use Permit dre as follows: A. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. The tine will exceed all landscaping requirements for the R-1-5 zone, and exceed all setback requirements. The City is the electrical energy provider and we have a responsibility to all citizens to ensure that adequate supplies of energy are available throughout the year and demand cycle. B. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. City facilities are available to the site. Water and sewer are available, though only water will be necessary for landscape maintenance. No sewer will be necessary. Mountain Avenue is a paved street accessing the site, and is greater than 20' in width. Electricity will be available to the site. Urban storm drainage will be collected and routed to the existing ditch on Mountain Avenue. The site PA94-057 Ashland Planning Department — Staff Report City of Ashland April 12, 1994 Page 3 140 will be designed such that when a storm drain'system is installed on Mountain Avenue, drainage collected from the impervious surfaces on the site will be routed to the storm drain. Since the use has no specific traffic generation, other than scheduled maintenance trips by the Electric Department, Mountain Avenue provides an adequate transportation system. C That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone: The target use for the zone is residential developed at the density allowed by the underlying zone. The zone is R-1-5, which allows a base density of 4.5 units per acre. Therefore, the target use would be a nine-lot subdivision. ` a) Similarity in scale, bully and coverage. The development of nine homes on this property would result in the development of structures having, in total, a greater size than that of the substation. The bulk of the nine homes (at approximately 1500 sq. ft. each) would be greater than that of the substation. From the site plan, even if all of the substation were considered as a solid structure, it would only have a total coverage of less than 6000 sq. ft. It will actually be much less than that since the substation is an "open structure", consisting of transformers, lines/wires, and supporting structures. A nine-lot subdivision would have an approximate coverage of 45,000 sq. ft., including all driveways, roads, sidewalks,.etc.... Given this information, the substation will have less impact due to its reduced scale, bulk, and coverage when compared to the target use. b) Generation of traffic and effects on surrounding streets Increases in pedestdary bicycle and mass transit use are considered beneficial regardless of capacity of facilities The target use (9 homes) will have a traffic generation of 90 trips per day.. The electrical substation is proposed to generate no more than 6 trips per day, for the purpose of maintenance. The generation of traffic and effects on surrounding streets due to development of the substation is substantially less than would be expected . from development by the target use. PA94-057 Ashland Planning Department — Staff Report City of Ashland April 12, 1994 Page 4 11 c)Architectural compatibility with the impact area Substations are not considered to be generally compatible with residential areas. However, in this instance, the substation is located on a lot which allows for the installation of a 50'-80' landscape buffer, essentially mitigating the primary negative visual impacts of the use. This, combined with a 10' redwood slat security fence will allow the substation to blend in with the overall design of the proposed active park. Given the extensive landscaping proposed, the visual compatibility of the use with that of the surrounding area will be promoted. d)Air quality, including the generation of dust, odors, or other environmental pollutants. By virtue of the substation use having a much lower traffic generation than that of the target use, the generation of all forms of air pollution will be greatly less than those generated by nine single family homes. Therefore the substation will have a much lower adverse impact on the impact area than the development of the site for nine homes. e) Generation of noise, light, and glare. There will essentially little noise, light, and glare generated by the proposed substation use. When compared to the target use, the amount of noise, light, and glare will be substantially less, resulting in much less impact. D The development of adjacent properties as envisioned in the Comprehensive Plan. Adjacent properties on the east side of North Mountain are envisioned in the Comprehensive Plan to develop either as an active park, which is progressing at this time, or are outside of the urban growth boundary. The development of the substation will not adversely affect the development of these properties. Property across Mountain Avenue to the west is zoned for residential development. The development of this property will not be hindered by the development of the substation, but will actually be enhanced due to the availability of adequate electricity. g) Other factors found to be relevant by the Hearing Authority for review of PA94-057 Ashland Planning Department — Staff Report City of Ashland April 12, 1994 Page 5 y2 the proposed use. The remaining factor that may be found to be relevant is the issue of electromagnetic fields (EMF's). The Environmental Assessment indicates that the magnetic field exposures to the public along Mountain Avenue are not expected to increase, and the average levels are expected to be comparable to ambient levels.typically found in homes related to wiring and appliances. Staff does not believe that the issue of EMPs is of concern as part of the land use review, especially since we have no measurable standards as part of the land use ordinance, nor does it directly relate to any other criterion. However, we believe that the evidence included in the Environmental Assessment indicates that there is little problem with the substation at this location, especially given the benefit the additional substation will have on our overall electrical system. IV. Conclusions and Recommendations After review of the submitted information, Staff believes that the application meets all applicable criteria for approval of a Conditional Use Permit. Further, we believe that the impacts of the use will be substantially less than those associated with the development of the site as a nine-lot residential subdivision. Further, we believe that the ultimate development of the site with full landscaping and fencing will ensure that the use is aesthetically compatible with the surrounding area. We recommend approval of the request for the substation with the following conditions: 1) That all proposals of the applicant be conditions of approval unless otherwise modified here. 2) That all landscaping associated with the use be installed and maintained. 3) That the parking area be paved. PA94-057 Ashland Planning Department — Staff Report City of Ashland April 12, 1994 Page 6 43 ASHLAND STREET TREE COMMISSION . SITE REVIEW Applicant Date Address M C u c,,t a ;, A v Commercial p_ Residential Proposed Action: q u e w Recommendation: s ! s a � F cr 5 J a Cx W C� o ct-. v �G ry t ct Q , mot V Z Str 'et Tree Commission Representative Date Follow.-up: 44 Notice is hereby given that a PUBLIC HEA 3 on the following A copy of the application,al uments and evidence relied upon by the applicant request with respect to the ASHLAND LAND USE ORDINANCE and applicable criteria are,avauable for inspection at no cost and will be provided at will be held before the ASHLAND PLANNING COMMISSION On reasonable cost, if requested. A copy of the Staff Report will be available for Inspection seven days prior to the hearing and will be provided at reasonable cost,if APRIL 12, 1994 at 7:00 p.m. at the ASHLAND CIVIC CENTER, requested. All materials are available at the Ashland Planning Department,City Hall, 1175 East Main Street, Ashland, Oregon. 20 East Main Street,Ashland,Oregon 97520. The ordinance criteria applicable to this application are attached to this notice. During the Public Hearing.the Chair shall allow testimony from the applicant and Oregon law states that failure to raisean objection concerning this application, those in attendance concerning this request. The Chair shall have the right to limit either In person or by letter,or failure to provide sufficient specificity to afford the the length of testimony and require that comments be restricted to the applicable decision maker an opportunity to respond to the issue, precludes your right of criteria. Unless there is a continuance, if a participant so requests before the appeal to the Land Use Board of Appeals(LUBA)on that Issue. Failure to specify conclusion of the hearing,the record shall remain open for at least seven days after which ordinance criterion the objection is based on also precludes your right of the hearing. If you have questions or comments conceming this request,please feel appeal to LUBA on that criterion. free to contact Susan Yates at the Ashland Planning Department,City Hall,at 488- 5305. Ul y� Ma haI�.IW� /r y, y� �L Y Ja �V�r/{—j_JtN��itNJW`\N t ...�.. ..:««... Mountain Avenue ' •�J N t, r r• jamod Siva w, s NOTE: This planning Action will also be heard by the Ashland Tree Commission on March 31, 1994 in the Council Chambers located at 1175 East Main Street at 7:00 p.m. PLANNING ACTION 94-057 is a request for a Conditional Use Permit and Site Revie" for an electrical-substation located on the east.side of Mountain Avenue near Hersey Street. Comprehensive Plan Designation: Single Family Residential; Zoning: R-1-5-P; Assessor's Map #: 4DD; Tax Lots: 400 & 500. APPLICANT: City of Ashland SITE REVIEW 18.72.050 _Criteria for Approval. The following criteria shall be used to approve or deny a site plan: A. All applicable City ordinances have been met and will be met by the proposed development. B. All requirements of the Site Review Chapter have been met. C. The site design complies with the guidelines adopted by the City Council for implementation of this Chapter. D. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. (Ord. 2655, 1991) CONDITIONAL USE PERMITS 18. 104. 050 Approval Criteria. A conditional use permit shall be granted if the approval authority finds that the proposed use conforms, or can be made to conform through the imposition of conditions, with the following approval criteria._ A. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. B. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone. When evaluating the effect of the proposed use on the impact area, the. following factors of livability of the impact area shall be considered in relation to the target use of the zone: 1. Similarity in scale, bulk, and coverage. 2. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. 3 . Architectural compatibility with the impact area. 4 . Air quality, including the generation of dust, odors, or other environmental pollutants. 5. Generation of noise, light, and glare. 6. The development of adjacent properties as envisioned in the comprehensive Plan. 7. Other factors found to be relevant by the Hearing Authority for review of the proposed use. �-I`7 AFFIDAVIT OF NOTICE On March 23—, 1994, the attached notice was mailed by the Ashland Planning Division to the attached mailing list for Planning Action 94-057 The total number of notices mailed was 23 BY Sue, Sonja and Nancy DATE March 23, 1994 Notice checked by: Mark and Bill Planners Date: March 23, 1994 Property Owner Notified X Applicant Notified X DOEVEA-0586 f. ASHLAND AREA SUPPORT SUBSTATION PROJECT Addendum to the Environmental Assessment 1.0 BACKGROUND The City of Ashland,in southern Oregon, is supplied with electric power through the Bonneville Power Administration(BPA) and Pacific Power&Light(PP&L). The area is growing, and more power is needed each year. In recent winters, some serious power outages have required emergency supplements to the system. To respond to these problems, and to provide adequate additional reliable long-term electric power service to the Ashland area, BPA proposed in 1992 to build a 115,000-volt(115-kV)transmission line to a new substation near the load center; the City would build distribution lines to distribute the power. In an Environmental Assessment of June 1992(Ashland Area Support Substation Project, DOE/EA-0586,attached-to this addendum), BPA proposed a substation site(SITE 3) on property just north of the Southern Pacific Railroad tracks, and east of Mountain Avenue. SITE 3 was officially selected at the end of the environmental process. A new line would come from a tap point where Mountain Avenue crosses Interstate 5, then along Mountain Avenue to connect with the substation site. An extensive public process had examined several sites before the decision. However, a number of area residents did not-agree with the selection of Srm 3. Although studies had indicated a need for energization of the new facilities by 1993,BPA has a•continuing . commitment to work with the Ashland community to the fullest extent. Therefore,BPA re- opened the environmental process. This provided a comment period to allow area residents to suggest new alternative sites. Four new substation sites were suggested. After technical review, two of these sites appear to be feasible. This Addendum to the Environmental Assessment(EA)describes and evaluates two of the four new resident-suggested alternative sites. Since more time was involved in re-opening the environmental process, the project is now scheduled for completion during 1994. 2.0 ALTERNATIVES The EA proposed a plan of service: to build a new substation and 115-kV transmission line. Five substation sites were considered in the area where existing City distribution lines converged. The discussion below-focuses on the two new potential sites. 49 2.1 Alternatives Evaluated in the EA The EA evaluated five alternatives (see the map). They would all (1) minimize construction of new distribution lines and associated environmental impacts of such lines;(2) reduce electrical loading on existing distribution lines; (3) allow transfer of electrical loads from one substation to another during maintenance or in the event of an outage; (4) minimize overall initial costs; and (5) improve reliability and reduce electrical losses and voltage drop on existing distribution lines. They are evaluated in.the June 1992 EA and shown on the map. 2.2 Alternative Substation Sites Evaluated in This Addendum BPA identified the load area for area residents interested in suggesting new substation locations, and asked that they try to locate the site in or near that area. Three of the four sites suggested by the public are outside the load area. All four were considered from a technical and cost standpoint to see whether they might be reasonable alternative sites. Two of them were subsequently dropped from detailed consideration. Two of them,on a single large piece of property, are still under consideration. SITE B: This site is not in the load center. It lies about 244 meters (800 feet)east of the intersection of Hersey Street and Mountain Avenue in an area of open field with scattered shrubs. The City would need to build additional distribution lines to this site. An access road from Mountain Avenue to the site would also be needed. The road would require a bridge across a north-south drainage. The site itself is in relatively steep terrain:that could require considerable earth moving. Although Site B is not a preferred site, it is still being considered. (By building the substation slightly north closer to Bear Creek, it could take advantage of somewhat flatter terrain. However,this would place the substation in a flood zone. The site would have to be raised above the flood zone level, requiring considerable amounts of earth moving and gravel dumping.) SITE C: This site is also nQt in the load center. It lies east and about 152 meters (500 feet) south of the intersection of Hersey Street and Mountain Avenue in an area of open field with scattered shrubs. It would require a short access road from Mountain Avenue to the site. The City would need to build additional distribution lines to 2 T v Tap Point .. Best area for location of City Limits a new substation to maximize WP 1666 ' ,EqJ 0A ST ,., NEVAOA the reliability benefits and minimize distribution system construction. I c General location of � N I existing PP&L line W 1� � � l05 RANCN,TOS { 2 AVE > wvE. Creek' I .IF New 115-kV line-overbuilding w6'' �MJOh6•Ta - I existing distribution lines (Pacific Power & Light) s ON ST N z � If�� W = � I Hersey sY C I ® Potential substation sites ®I B 1 evaluated in existing E.A. ® Added potential substa- ® U I r---- B tion sites recently identi- . go tt iMM � fied by the public qH i I I N N�RON y ♦. ` I y tl sr 4 1 3 0 20 =�Dsr EUREKA — E. A 6•N•Ap�� IN _ 1 J • = N N > I ST Z S C~ G Q AW VAN 0 VV=CY(C ST �.wOw SC. O 0 �4 1 3 sc..o0• I D(� IOWA J ' ST solrrwawr I [Eli Q tl F � ' ¢ < •rua Ai_ io n, a sc«0o. +p ; O a W = ' c0,.a0a f t n. Wao N W , ENNSY(,VANIA AV� > _ Y, ■' •c-o0a 0 800 . 1600 Potential BPA Substation Sites Feet I this site. Site C is a relatively flat, slightly sloping area. Some earth movement would be required. Site C is being considered as the preferred site. 2.3 Alternative Substation Sites Eliminated from Detailed Consideration Site A: This site,located on city property between the north end of Garfield Street and the railroad tracks,was the only suggested site located within the load center area. Part of the site has recently been designated as a bike path by the City of Ashland. The remaining space is too small for the substation. This site is no longer feasible. Site D: This site is not in the load center. It would be difficult to provide the needed routing of transmission and distribution lines due to the inaccessible location and surrounding development. Also,the site may not be large enough. It lies just north of 5th Avenue,but on the north side of the railroad tracks. Also, this site is very near an-old Southern Pacific roundhouse location and associated high likelihood of hazardous waste clean up. Some commenters have noted presence of oil in the area. Our engineers are concerned that the soil may be contaminated (a factor that eliminated another site much earlier in the process). Site D is not being seriously considered. 3.0 ENVIRONMENTAL IMPACTS OF ALTERNATE SITES B AND C This section addresses impacts of Srms B AND C proposed by the public. Impacts associated with the proposed 115-kV transmission line along Mountain.Avenue(see map)would be common to both sites; these impacts were presented in the EA. The location and design of City distribution facilities(lower voltage lines connecting with the City's electrical system) associated with each of the sites are uncertain and beyond BPA's control;they are not covered in this Addendum. 3.1 Land Use Both Srm B AND C are presently undeveloped pasture. SITE B ties outside the city limits and the City's urban growth boundary. Srm Cis within the City limits and is presently zoned for residential use of 0.2 hectares (ha) (0.5 acre)or more. However,the City has recently announced their desire to use the general area(about 11.3 ha or 28 acres)to develop a park. This would change the overall use of the area and allow for a comprehensive development 3 052 , plan which could include a new substation. If the area were not developed, the site would be considered a substation as an acceptable land use. 3.2 Agriculture Building a substation at either site would convert about 0.8 ha(2 acres) of land to non- agricultural use. The sites are not located in an area of intensive agricultural use. Impacts on agricultural resources would be slight; only a minor portion of the 18.2-20.2 ha(45-50 acres)of similar land in the area would be converted. Soils disturbance would be limited to the site development and entrance road, and would be on a relatively level site. However, additional localized earth moving and fill would be required for Site B. Erosion and off-site effects would be minimal to moderate during construction. Should the City proceed with plans to develop a,park in the overall area, the substation would become part of that overall plan. 3.3 Visual . Both SrrEs B AND C are in an area where visual quality has been altered; neither would be a . . major visual intrusion. Both sites would be visible from homes near the intersection of Hersey Street and Mountain Avenue, as well as from the vehicles of south-bound travelers along Mountain Avenue. Since SrrE B is farther from Mountain Avenue than SITE C,it would be less.visible to travelers. However, because the City plans to develop the area as a public park, viewing opportunities could be increased. Either site would be backdropped by a hill along the south portion of the property. Either site would become a design element in the city park planning effort. Either site would include,as integral elements of the proposal, landscaping, architecturally designed fencing, and other common visual design elements for substations. Given the setting and with the use of.landscaping and related techniques,visual impacts from either SITE B OR C would be minimal. 3.4 Recreation Both SITES B AND C are on private property where no intensive recreation activity presently exists. A substation at either site could become a component in an overall city park development; which would be planned so as to separate the substation from recreation areas and activities. Provided this separation,occurs, impacts on recreational activities would be minimal. 4 613 3.5 Water Resources SITE B is located east of a small drainage which contributes to Bear Creek(to the north); an entrance road would have to cross this drainage with a bridge. However, the bridge would be built without dredging or filling or otherwise affecting the stream channel or its drainage characteristics. In order to be placed on relatively level ground, part of SITE B would be located at the edge of the Bear Creek 100-year floodplain,as defined by the Flood Insurance Rate Maps for the area(1981). As only a minor portion of the substation yard would be in this area, notable changes in local flood characteristics are not anticipated. The minor tributary to Bear Creek would be avoided by the substation yard development,but would be crossed by an entrance road. However, the water course would remain unaltered. Impacts on water resources would be minimal. SITE C (prefemd) is relatively flat and would not involve actions in the tributary to Bear Creek or the 100-year floodplain. Impacts on water resources are not anticipated. Both sites were field-surveyed for wetlands by BPA representatives in early 1993. Based on the site visit and a review of water,soils, and plant characteristics, it was determined that jurisdictional wetlands(pursuant to the Clean Water Act) are not present at either site. 3.6 Fish and Wildlife Both sites are in previously cleared pasture land. The roadside fence row is composed of blackberries with a few scattered trees(none over about 4.3 m or 15 feet high). The only habitat that would be modified by the substation project would be pastureland(about 0.8 ha or 2 acres). Based on a site visit(early 1993), and a review of the latest threatened and endangered species lists and the associated habitat requirements,the BPA biologist who conducted the survey concluded that the proposed substation project would not affect the bald eagle or peregrine falcon(the only threatened or endangered species in the area). In addition, the project is not located in an-area proposed for critical habitat for any species. In making this determination,BPA has conferred with the regional staff of the US Fish and Wildlife Service. Based on the minimal removal of trees and shrubs involved, as well as minimal soil and water impacts foreseen, fisheries associated with Bear Creek would not be affected. 5 V' 1 3.7 Air Quality Except for a few trees along Mountain Avenue, both sites have been cleared before. Therefore, slash burning associated with major tree clearing would not occur- Other air quality impacts would be minimal and short-term due to the brief(4-month)construction period and compliance with applicable air pollution control standards. 3.8 Health and Safety The health and safety aspects of the project with SITES B OR C would essentially be the same as those described in the EA. A substation at either site would be located to avoid any nearby homes and/or intensive public use(in the event that the general area were developed as described above). As the.115-kV tap line would be shorter than originally anticipated,the reader is directed to the magnetic field calculations associated with SEGMENT 1 and SrrEs 2, 3,AND 4, as presented in the EA. The City would build additional distribution lines from the load area to these sites. Although not evaluated in detail here, magnetic field levels associated with these lines could be expected to be similar to those reported in the EA for the alternative plan-of-service. 3.9 Cultural Resources A review of the National Register of Historic Places indicates that no listed properties are located close to either SrrE B OR C. Also, a review of the National Registry of National Landmarks and the World Heritage List indicates that no listed properties are present in the vicinity of the project. There is also no evidence to suggest that any of the site options would affect sacred sites or sites related to the religious rites of American Indians. A general field survey for cultural resources was also conducted by an archeologist with experience in the local area. Both sites were free of concern. If, after construction has begun,any cultural resources should be identified that would be adversely affected by the project,construction in. the immediate vicinity of the resource would be halted, and Section 106 of the National Historic Preservation Act consultation procedures would be followed. Constriction would not resume until these procedures had been complete. 3.10 Pollution Control at Federal Facilities The addition of SITES B AND C for consideration does not change the discussion contained in the EA. An environmental land audit for possible contaminants was conducted in early 1993; 6 56 . auditors concluded that very low levels of hydrocarbons, volatile organic compounds, arsenic, and lead were detected. However, based on low levels from sampling results, the property does not appear to be "contaminated." This may indicate that the groundwater at the site is influenced by off-site contamination. The construction, operation, and maintenance of the substation would not add to or alter the composition of low levels of potential contaminants found and no special handling of the groundwater would be required during construction. Therefore, anticipated impacts would be minimal. 3.11 Cumulative Effects Cumulative effects would be as discussed in the EA. In addition, BPA is aware of the City's desire to develop a park in this overall area. However, this is only a general proposal at this time. If the City were successful and a park were developed,BPA would work with city planners in the development of a substation at SrrE B OR C,should one of these two be finally selected. Other than knowing that the park is possible and that it would imply impacts discussed above, there is little additional information available that would provide a basis for a meaningful environmental evaluation. 4.0 CONCLUSIONS Either substation SITE B OR C would have minimal visual impacts. Effects on air,water, or soil resources would be minimal. Although a small amount(about 0.8 ha or 2 acres maximum) of wildlife habitat would be permanently disturbed, no fish or endangered species would be affected. Wetlands would not be affected by either site and only minimal effects in the 100-year floodplain are anticipated with SITE B. Considerations having to do with consistency with applicable pollution control provisions would not change from those presented in the EA. A summary comparison of Site B and Site C(preferred)is shown on the next page. 7 54 . � a a u O c . � c N Q E U �N 0 — c 0- Q Q y. u vU a u co 0 _ 6 - fn c J o C 00 O oz 0 uVia) u N a Z Rs Q _:3 o u c Q. m, v C E O > c v -Q m O c u y U O cQ N sac Q �m 0`0 v n m o ZQ , O � �� w a 0) 0 0 o c a — 0 � � 3 -G- Z z 2 z v° ,} c U -0 o o O •` � -`o C v Q c� E > 3 b O c c cn 0 o ti 0 •i U c } CL G• E U E V y o c <° Q a� z u w c c w GJ c 0 cn 00 v o 0 0 0 0 .a u U 3 z z z z cz c T V s y a cn w M v c :E Y Q ca E m - c E c f6. y _ u cn a� 0 0 r- 3 _ � a �, U av 3 Q �o ca am u . - .v � au Ol dS c OV pp u 7 Q� v L U N O N ca J J Q > V- N Q Ll.. Q N 67 Ashland Area Support Substation Project Environmental Assessment DOE/EA-0586 Bonneville June 1992 POWER ADMINISTRATION ASHLAND AREA SUPPORT SUBSTATION PROJECT ENVIRONMENTAL ASSESSMENT 1 .0 NEED FOR ACTION ' The Bonneville Power Administration (BPA) provides wholesale electric service to the City of Ashland (the City) by transferring power over Pacific Power & Light Company's (PP&L) 115-kilovolt (kV) transmission lines and through PP&L' s Ashland and Oak Knoll Substations (see Figure 1) . The City distributes power over a 12.5-kV system which is heavily loaded during winter peak periods and which has reached the limit of its ability to serve peak loads in a reliable manner. Peak loads under normal winter conditions have exceeded the ratings of the transformers at both the Ashland and Oak Knoll Substations. In 1989, the City modified its distribution system at the. request of PP&L to allow transfer of three megawatts (MW' s) of electric power from the overloaded Ashland Substation to the Oak Knoll Substation. In cooperation with PP&L, BPA installed a temporary 6-8 megavolt-amp (MVA) 115-12.5-kV transformer for this purpose. This additional transformer, however, is only a temporary remedy. While the more critical loads are in the public sector (e.g. , the Southern Oregon State College and the municipal water treatment plant) , the City' s loads are mostly commercial and residential , with only a single industrial load at the present time. Recently, the Ashland area has experienced a surge in residential and commercial growth. The Southern Oregon State College, located in the central part of the City, is also planning to expand its facilities. This growth is reflected in the electric power load forecast dated April 24, 1990. The loads shown below are split between PP&L and the City, and are for both the Ashland and Oak Knoll Substations. The nameplate rating is a substation's designed capacity. 1991 Proiected Peak Megawatt Loadings Normal Weather Extreme Weather Dec. 1990 Nameplate Rating (1 in 2 years) (1 in 5 years) Actuai 'Loading Ashland Sub 19 MW City 16.03 18.45 19.57 (PP&L) (12/16/20 MVA) PP&L. 4. 1 4.70 7.93 Total 20. 13 23. 15 27.50 Oak Knoll Sub 19 MW City 24.03 26.49 26.40 (12/16/20 MVA) PP&L 5.67* 6.20* 8.00 Total 29.70 32.69 34.40 *PP&L placed on BPA transformer. 1 1 ` C P i! oil —� d ( 00 I Ck c W , C � N ' In oc � .nfT7C=1 � Id• is �;�'�s a .. O s i f � Go During the February 1989 cold spell , the temperature within the City dipped to 8 degrees F. and the Ashland and Oak Knoll Substations were loaded to 26 and 27 MW's, respectively. More recently, during the cold spell of December. 1990, temperatures plummeted to below zero degrees in the local area. During this latest period, the local natural gas company experienced service problems. Their customers had to use electric space heaters, further compounding the peak loading problems at the Ashland and Oak Knoll Substations. Then, on December 21 , 1990, a transformer at the Ashland Substation overloaded and failed, resulting in a major power outage. Loads at the Ashland and Oak Knoll Substations had reached highs of about 28 and 34 MW's, respectively. To restore power, a 25-WA mobile transformer had to be connected, and power was brought back at about noon the following day. This loss of power, about 14 hours long, occurred even though the Southern Oregon State College was in recess, and the Croman Lumber Company shut down in order to reduce the demand for electrical power. These two actions, however,, were not enough to avert the power failure. BPA needs to provide additional , reliable long-term service to the Ashland area through additional transformation in order to keep similar power failures from occurring during upcoming .winters in the Ashland area. The temporary installation of another 20-MVA mobile transformer at the Ashland Substation and additional load curtailment are currently being studied to provide for sustained electrical service by the peak winter period 1992. 2.0 ALTERNATIVES Two overall electrical plans-of-service are described below and evaluated in Section 3.0, "Environmental Impacts of the Proposed Action and Alternatives. " One of them is proposed for action. Within that rrooposed plan-of-service are location options for the substation. Note that descriptions of actions that may be taken by the City of Ashland are based on information provided by them. 2. 1 PROPOSED PLAN-OF SERVICE--A NEW SUBSTATION AND 115-kV TRANSMISSION LINE Based on a study undertaken by R.W. Beck and Associates for the City of Ashland (1989) and a BPA engineering study (May 1990), BPA proposes to construct a new 115-12.5-kV substation in the City by early 1993. The new substation would require about 2 acres of land, plus space of an accompanying access road. The new unstaffed substation would consist largely of a 115-12.5-kV transformer, line termination structures, switch equipment, and a small control house. Five possible substation sites are being considered in the area where existing City distribution lines converge (see Figure 2) . Initially, a sixth site was proposed because it was appropriately zoned and the least visible site. However, due to developing concern over the potential for hazardous substances and the need for additional cultural resource work, site 6 is no longer under serious consideration. (See Section 2.4, "Alternatives/Options considered and Rejected.") 2 Gt Tap Point City Limits My iaao $T NEVApII; NEVADA A O General location of existing'PP&L line I N W W i t � < LOS RANCNITO$ I ~ 4 .AWN AVE t / \\7} y t < J creek" AYE. nn - New 115-kV line overbuilding GPI l� I existing distribution lines s " t (Pacific Power & Light) :ON $7 nil W ❑ I < t POTENTIAL BPA SUBSTATION Proposed to SITES Site m . BL�E it I MILL NfRON ST 3 I a I 7 y 4 W 2 a sT ° �� • EUREKA x $T � �I— — —E— _ — _ y waNLA110~��Q MA1 _ 5 t y y y " � � N YI <S'r • " < > wiwlww0 = I $T _ q n•Ow lGw t < < N AswlAMO 2 UWINI�V 6 $T r t �A N L•.�J�w�' sGwO W � � < t LEI 8 IOWA $T I 8j S < W nit y [000 ST'^I I W O 1 ' LW� O 1"r° nn?ENNSY�,VANIA AVE O S„ 0 800 1600 Figure 2 Feet �� Potential BPA Substation Sites A substation at any of the five sites would: • Minimize construction of new distribution lines and associated environmental impacts of such lines; • reduce electrical loading on existing distribution lines; • allow transfer of electrical loads from one substation to another during maintenance or in the event of an outage; • minimize overall initial costs; • improve reliability and reduce electrical losses and voltage drop on existing distribution lines; and • postpone the need .for a second additional transformer. Site 5 was proposed because it is somewhat removed from residential uses and adjacent streets, can be extensively landscaped, and would not carry the same local land use/zoning complexities as sites 2, and 4. However, as a result of public review of the EA, additional information on sites 1 and 5 was submitted; which has led BPA to again reconsider the proposed location for the substation. • Site 5 is located in the immediate area known as the Mark 0. Hatfield Environmental Sciences Complex. Associated with the complex are the National Fish and Wildlife Forensics Laboratory (U.S..F.W.S) , Southern Oregon State College property, and the Pacific Institute of Natural Sciences (PINS), soon to be constructed. All three have indicated that the proposed substation. at site 5 would restrict future expansion/development of the complex and concern over a perceived incompatability with a natural science complex. • The Forensics Laboratory has indicated that it may be the only wildlife crime laboratory in the world, and as such, contains scientific instruments which are sensitive to magnetic fields. Although the proposed location at site 5 would be far enough from the existing facility to minimize magnetic field strength associated with the substation, future expansion of the laboratory would be toward the substation. The laboratory has expressed concern that additional instruments sensitive to magnetic fields may be prevented in the future. • PINS has indicated that it considers a substation facility incompatabie with the planned natural sciences interpretive center; it would have a substantial number of visitors.. • With regard to sites 1 and 5, ,most commentors expressed concern over potential restrictions on expansion of the overall complex, perceived inconsistency with planned recreational use of the immediate area, relationship between magnetic fields associated with substations/transmission lines in an area frequented by many people, and noise and safety considerations. 3 �3 As a result of further review of the five sites under consideration, BPA has selected site number 3 as the final proposed location. For all substation .sites, PP&L would build a new 115-kV transmission tap line about 1 .0-1 .5 miles long from the tap point just north of Nevada Street to the new substation (see Figure 2). The new line would cross Mountain Avenue and proceed south over the existing distribution lines on the east side of Mountain Avenue. The existing distribution lines along Mountain Avenue would be rebuilt with poles about 15 feet taller than the existing ones because the new 115-kV line would be placed above the existing circuit and would require greater space between lines. One of the existing distribution circuits would be eliminated. An overhead ground wire would be placed on top of the poles for about 1/2 mile beginning at the substation. The installed cost for the proposed plan-of-service should be about $1 ,800,000. 2.2 ALTERNATIVE PLAN-OF-SERVICE--ADD TRANSFORMERS TO EXISTING SUBSTATIONS Adding more transformation to the two local substations has been considered as an alternative to constructing a new substation. A transformer would be installed at the Ashland Substation in 1992 and then, within 1 year, a second 115-2.5-kV, 25-MVA transformer would be installed at PP&L' s Oak Knoll Substation in place of the temporary 6-8-MVA BPA transformer at Oak Knoll . Each transformer would be located within the substation yards. The second transformer is required early because the long distribution circuits out of the Ashland Substation limit the amount of load which can be transferred from the Oak Knoll'-Substation to the Ashland Substation; distribution circuit capacity is limited, and voltage drop presents a major concern for .the City. Although this alternative would provide the additional MW' s of capacity, two new feeders would have to be built out of the Ashland Substation and one new feeder out of Oak Knoll Substation to supply loads in the area of Southern Oregon State College and to strengthen the distribution system between the Ashland and Oak Knoll Substations. Existing City distribution lines along Main Street and Mountain Avenue would be rebuilt to accommodate the additional circuits. The long distribution circuits would result in higher electrical line losses than for the proposed plan, would allow for additional voltage drop, would restrict the City's ability to transfer loads, and would not allow' the City to meet its required level of reliability. The installed cost for this alternative plan is estimated to be $2,200,000. 2.3 NO ACTION One alternative would be to take no action to meet the need. However, the load growth in the Ashland area, the risk of extreme peak loads during the winter months, and the limited capacity of the existing system mean that the City has reached the limits of its ability to serve its customers. Unless additional permanent transformer capacity and distribution circuits are provided, electrical service may again be sharply curtailed or lost . altogether. If parts of the transmission or distribution systems should be out of service due either to maintenance or to emergencies, the risk of 4 �y curtailed service would be even higher. Curtailed electric service would . probably increase demand on alternate energy sources for residential heating, such as wood burning, with associated increases in air degradation. Also, large commercial users of electricity would likely be faced with alternatives such as ceasing operation, switching to alternative energy sources, or installing emergency back-up systems. This would likely result in lost wages and profits and higher .costs, as well as associated decreases in air quality. Electrical equipment used in the distribution of municipal water would also be affected. 2.4 ALTERNATIVES/OPTIONS CONSIDERED AND REJECTED A New Substation on Southern Pacific Transportation (SPT) Company Property Near the Foot of 8th Street (Site 6) . Site 6 was preferred at first because it is appropriately zoned. It was also perceived as one of the lower-impact sites. It is over 300 feet from the nearest residence and would be visually compatible with adjacent land uses. This site is also near a point where city distribution circuits converge, thus minimizing the length of distribution circuits which would need to be connected to the new substation. As planning for the project continued, preliminary ground water and soils sample tests were conducted. They indicated the possibility of an elevated level of arsenic near the southwest corner of the site. Preliminary results from subsequent testing also indicated elevated levels of arsenic there, as well as slightly elevated lead concentration near the southeast corner of the site. A general survey for cultural resources .was also conducted; it indicated that the southeast portion of the site probably contains historic dump materials and would be the subject of further study to determine its eligibility for inclusion on the National Register of Historic Places. Both the hazardous substance and cultural resource situations would require additional study, reporting, and processing. Alternative sites which do not present these issues are available. In addition, there was public opposition to this site. Therefore, based on the added information, the availability of sites apparently free of these environmental issues, and the additional time and expense that would be required to resolve the issues at site No. 6, that site has been eliminated from further detailed consideration. Undergrounding of the Transmission Line. This action would involve building a 1 .0 - 1 .5-mile underground cable along Mountain Avenue from the tap point at PP&L's 115-kV line to the substation site instead of the proposed overhead line along Mountain Avenue and to the substation. The cable would require a 15- to 25-foot right-of-way outside the existing Mountain Avenue right-of-way (beyond the edge of the road) , with access limited to prevent possible damage . to the cable and future access for repair. In densely populated sections, this would occur in existing front yards. Cable installation would require constructing a 04-foot trench, laying the transmission line in the trench, and then backfilling. The cost of a 115-kV underground cable is significantly greater than the type of overhead transmission line proposed for this project. i I _5t Demand-Side Management (DSM) . Demand-side management (DSM) alternatives, such as conservation and load shaping (arrangement of specific loads to occur when other loads served by the same system are low) , are not expected to be reliable enough or to have sufficient impact to solve the City' s transformer and transmission problems. At best, DSM strategies. may delay the need for more capacity in the City, but cannot realistically accommodate current load growth. The logistics and institutional barriers that would be encountered in trying to implement timely and reliable DSM strategies also make this an impractical alternative. New Substation Near Interstate Highway 5 (I-5). The construction of a new substation adjacent to PP&L's 115-kV line near I-5, as proposed by some Ashland citizens, was not identified as an alternative, in the initial engineering studies. Although this alternative would initially provide the additional Ws of capacity, it would also accelerate the need for a second transformer at Oak Knoll Substation and associated distribution. The City has indicated that it would need to build/rebuild three additional distribution circuits from the new substation to the vicinity of Mountain Avenue and East Main Street, approximately nine-tenths of a mile, to allow connection to the existing distribution system which serves the loads. The City has indicated that these additional circuits could be similar in both length and routing options .to the distribution circuits required if the additional transformation were added to the existing Ashland .Substation. This alternative would result in higher electrical line losses and additional voltage drop. It would also restrict load transfers from Oak Knoll Substation and would not allow the City to meet its responsibilities. Building a new substation near I-5 would be electrically the same as adding a transformer at Ashland Substation, but would cost approximately $400,000 to $500,000 more than the proposed plan: This plan offers no advantages over the proposed or alternate plans-of-service, but would needlessly involve impacts from new construction and would cost significantly more than either the proposed or alternate plans-of-service. Substation Site on Southern' Pacific Transportation (SPT) Comuany Property Adiacent to and West of Substation Site 6. Landowners along Mountain Avenue and A'Street have suggested locating the substation somewhere on SPT' s property west of site 6 (see Figure 3) . A site farther west would be located farther from the residences located along Mountain Avenue and near A and 8th Streets. BPA engineers investigated potential substation sites on SPT property west of site 6. Significant factors: • This area is constrained by lacy, of access. A road .would need to be provided to reach the proposed substation and this site is not large enough for an access road and a substation. This is a basic factor in eliminating the area from further consideration. 6 V '4, cu O O CL I cu V Ii c O E i 'C N p? H i %/ sZ ,Rs QS ro CL o' �u :Q / u II 0 / O ILR � q U ru CIL m % mocc Iql i O °� - o ° i�l ca/ qF % 0 / % 0 Since the proposed ,tap line would consist of rebuilding the existing distribution line next to the existing street, new access to most of the line would not be needed, and disturbances would be confined to the immediate area surrounding the substation and pole bases. However, new but limited permanent access into the proposed new substation would be. needed. The alternative plan-of-service would be consistent with local land use plans because it involves actions within the existing PP&L substations. 3.2 AGRICULTURE Construction of a substation (sites 1-5) would convert about 2 acres of land. None of the sites are located in intensive agricultural or residential areas, and impacts on agricultural resources, would, at most, be slight. Site 2 would permanently convert much of a currently used pasture to a non-agricultural use. However, this represents a small amount of the 45-50 acres of similar land in the area. Little, if any, additional land would be taken out of production by the tap line. Since the existing distribution line would be rebuilt, the minimal amount of land removed by placing the poles would be similar to that currently taken out of production by the existing line. Conflicts with current agricultural operations would be low and similar in intensity to those caused by the existing distribution lines. This project would not be affected by the Farmland Protection Policy Act (7 U.S.C. 4201) . All substation sites are located within the City's urban growth boundary; the affected lands do not meet the criteria for Prime Farmland as Defined in the Act and, therefore, are not subject to the Act. Any infestations of noxious weeds at the proposed substation would be prevented by implementation of standard BPA weed control practices. The alternate plan-of-sevice would not involve the conversion of land to non-agricultural uses. 3.3 VISUAL IMPACTS Substation sites 1-5 are in areas where visual quality has been altered. None would be a major visual intrusion, although a substation at some sites would be more visible than at others. • Sites 1 , 2, and 5 are near to and visible from Southern Oregon State. College' s student housing, a bike path, and athletic sports fields. Site 5 would also be near a planned nature history museum; the public has perceived a substation of site 5 as a visual intrusion in a recreational area. • Site 2 is also at an intersection of three busy streets; a substation here would be highly visible to adjacent homes, travelers, and users of the nearby bike path. 8 C,9 • Site 3 (proposed) is not adjacent to residences or streets and is adjacent to the SPTC railroad right-of-way; a substation would present few viewing opportunities and would be visually compatible with. adjacent land uses. • - Site 4 is at an intersection of two streets and at the edge of an older residential area.' It is now used by the City for storage of sand and gravel and includes related out-buildings. Visual impact from a substation here would not represent a major visual change. Visual mitigation at any of the sites would include the use of architecturally designed fencing to block views of the electrical components, as well as landscaping. Solid fencing/wall enclosure would also reduce noise levels adjacent to the substation. Since the proposed transmission line would involve rebuilding an existing distribution line where it is presently located, the visual character of the area would not change. However, the short segments into the substation sites would involve new construction; there would be a potential adverse visual impact. Under the alternate plan-of-service, the additional transformers at the existing PP&L substations would not involve major substation modifications and would be visually compatible. 3.4 RECREATION Site 5 would be •near a planned natural history museum which will be a focus for education, recreational , and leisure time activities. Both sites 2 and 5 would be visible from a well-used bicycle path, but would not conflict with the path's use other than possibly lessening its appeal . Sites 3 (proposed) and 4 would not conflict with any recreational facilities of activities. The additional transformers under the alternative plan-of-service would not involve activities near recreation resources or areas of significant recreation activities. 3.5 WATER RESOURCES None of the five substation sites are located within a Federally defined 100-year floodplain, wetland, or near a. tributary. of Bear Creek; waters of the U.S. (Clean Water Act) would not be affected. The section of transmission line along Mountain Avenue which is common to all options would span the 100-year floodplain and associated riparian wetland (U.S. Fish and Wildlife Service Wetlands inventory) at Bear Creek for a distance of about 200 feet; however, poles would not be placed in the 9 -70 floodplain. No, other line segments would encounter a 100-year floodplain or wetland area, and the proposed plan would not promote development within the floodplain. Adverse impacts on the creek, floodplain, and wetland at Bear , Creek would be avoided by using Mountain Avenue for construction equipment and by placing new poles outside the designated wetland. The proposed plan (al.] options) would be consistent with Federal policies on floodplain management and protection of wetlands. It would not involve discharge of fill materials or activities in waters of the United States, and there are no navigable streams involved. The alternate plan-of=service does not involve placement of equipment of structures in a Federally identified 100-year floodplain, wetland, water of the United States, or navigable stream. Therefore, impacts from the alternative plans are not anticipated in these areas. 3.6 FISH AND WILDLIFE None of the sites or the transmission line work would have any impact on fishery resources of the area. Since no access roads are needed and no clearing is anticipated, there would be no impacts on Bear Creek and related waters. Wildlife values would be affected to the extent that clearing for the new substation would displace small birds, mammals, amphibians, and reptiles that may inhabit the site now. In all cases, the lands have already been disturbed or cultivated. While the impacts would be long-term (because the land would be• permanently changed), the kinds of habitats that would be removed are readily available in the surrounding area: Therefore, the impacts would be insignificant. A BPA wildlife biologist conducted a site visit in late 1990 and noted that all the alternative sites occupy already disturbed or cultivated lands. .Based on this site visit, a review of maps and photographs, a review of the latest threatened and endangered species list and these species ' habitat requirements, he found that the proposed project would not affect the bald eagle or peregrine falcon, the only threatened or endangered species in the area. In making this finding, he conferred with the regional staff of the USFWS. The alternate plan-of-service would not have impacts on fish and wildlife in the area because it would not involve major construction activities or critical habitat. 3.7 AIR QUALITY Except for a few trees that may be near substation sites, all sites have been previously cleared; most of the transmission line route along Mountain Avenue is already cleared and. maintained. Therefore, major tree clearing and air quality impacts associated with slash burning would not occur. Other air quality impacts would be minimal and short-term due to the brief (4-month) construction period and compliance with applicable air pollution control standards. 10 ''''/ i 1 The placement of transformers under the alternate plan would not require clearing or significant or extended use of heavy equipment, 3.8 HEALTH AND SAFETY The increased risk of electrical shock is low, since the new transmission line would largely be built in place of existing lines. Magnetic field (MF) strength would largely depend on how the wires are arranged on the poles and on the route selected to connept the tap line with the proposed substation. Under the proposed plan, field strength directly under the Mountain Avenue line would be about 2.5 milligauss (mG) (based on year 2005 system normal winter peak loads, all circuits electrically balanced) . Between Mountain Avenue and the substation sites (much shorter segment 3) , the primary source of magnetic fields would be the underbuild 12.5-kV distribution lines. Field strength directly under the line for segment 3 would be no higher than 4.5 mG. For general comparison, magnetic field levels (based on 1988 loadings) under the existing distribution line along the east side of Mountain Avenue are estimated at approximatly 6.9 mG under the ,line and about 2. 1 mG at 50 feet from the line. Without additional improvements in the Ashland area, peak loads and magnetic fields on the existing system would be increased (assuming the system could still function) . The magnetic fields emitted from the proposed transmission line would be similar to those typically found in the home from household appliances and their associated wiring. The electric fields (EF) would also be comparable to ambient levels typically found in an urban environment. "The BPA substation would be located sofas not to increase electric and magnetic -field (EMF) exposures in nearby residences. None of the sites would increase EMF in any of the nearby residences. The EMF levels near the substation fence would tend to be dominated by levels produced by the lines entering and leaving the substation. However, for short segment 3 associated with sites 1 and 5, there i.s a possibility that exposures would, at times, increase in nearby residences. For a complete summary of line segments and associated projected magnetic field strengths, please see the Appendix. Under the alternative plan-of-service, BPA would not be involved in line construction. However, the City would rebuild their distribution lines to accommodate additional circuits. At the request of the City (in response to public concern) , BPA has calculated that magnetic fields associated with these distribution line segments would range from 2.7 to 11 .6 mG, based on information provided by the City (see Appendix) . 3.9 CULTURAL RESOURCES A review of the National Register of Historic Places indicates that no properties listed on the Register are located close to the proposed project. However, due to the proximity of the locally identified Ashland Historic District and the potential for unrecognized historic properties, a general survey for cultural resources was conducted by a.professional archaeologist with experience in the local area. Sites 1-5 were free of concern. If, after 11 "71 construction has begun, any cultural resources are identified that would be adversely affected by the project, construction in the immediate vicinity of the resource would be halted, and Section 106 consultation procedures would be followed. Construction would not resume until these procedures were complete. A review of the National Registry of Natural Landmarks,. the World Heritage List, and the National Registry of National Landmarks indicates that no listed properties are present in the vicinity of the project. There is also no evidence to suggest that either of the plans-of-service would affect sacred sites or sites related to the religious rites of .Native Americans. 3.10 POLLUTION CONTROL AT FEDERAL FACILITIES BPA would meet State and local noise control regulations. Based on field measurements of the existing "twin" of the transformer that would be used on this project, the State and City noise standards would be met. Mitigation measures might, however, be needed at sites 2 and 4 because residential properties are nearby. Mitigation would take the form of noise barriers, vegetative materials, or some other means of reducing visual impacts. Mitigation at sites 1 , 3 (proposed) , and 5 would not be required. Regarding the alternative plan-of-service, no residences are within 100 feet of either the Ashland or Oak Knoll Substations. However, three homes are proposed for construction within 100 feet of the Ashland Substation on the south side of Nevada Street. Under the alternative plan, State noise standards would be met when adding transformers at Ashland and Oak Knoll Substations. ' Although the proposed project would occur within the Federally identified Southwest Oregon Intrastate Air Quality Control Region, any pollutants associated with the project would be limited to vehicle emissions (primarily during construction) and would be well within applicable standards. Under the Clean Water Act, stormwater runoff from the substation yard would be subject to EPA permitting requirements. The substation design (with any of the options) would include oil spill containment to prevent oil from entering any water body: Oil used in substation equipment would contain 5ppm or less polychlorinated biphenyls (PCB' s) and would be, therefore, considered "PCB-free" (this status would also apply to adding transformers at Ashland and Oak Knoll Substations under the alternative plan-of-service). Also, no other surface or ground water pollutants would be generated, so the proposed substation is. not affected by the Clean Water Act. A preliminary study to determine whether hazardous substances may be present on the proposed site will be conducted prior to land acquisition. If hazardous substances at elevated levels are anticipated, .more detailed studies will be conducted or one of the alternate substation sites will be selected. If further studies confirm the presence of hazardous substances, BPA would coordinate with Federal , state, and local agencies to identify and implement BPA responsibilities, if any, for reporting, and their containment or removal . 12 73 Any herbicides that may be used around the substation yard would be applied only by qualified persons and in accordance with applicable instructions and regulations. 3.11 CUMULATIVE EFFECTS BPA has not identified any cumulative environmental effects of the proposed action. Of course, local utilities customarily need to maintain the ability, on short notice, to physically modify, relocate, and .change the electrical operation of their system. This is done without any requirement for notice to BPA and such actions are beyond the control of BPA. Presently, any such actions are speculative and uncertain and the impacts associated with such actions are not reasonably foreseeable. BPA is not aware of other proposed actions that would contribute to cummulative effects associated with this . proposed project. 4.0 CONCLUSIONS All substation sites, the transmission. line "rebuild," and the new line segments would have minimal visual impacts. Effect on air, water, or soil resources would be minimized. Although a small amount of wildlife habitat would be permanently disturbed, no fish or threatened or endangered species are expected to be affected by this project, and historical and cultural resources would be preserved. Floodplains/wetland areas would not be affected. The project would be consistent with applicable pollution control regulations. Confirmed hazardous substances would be dealt with in a manner consistent with applicable Federal , state, and local regulations. The project would not threaten or violate any applicable statutory;. regulatory, or permit requirement, and would not require siting and construction or major expansion of waste disposal , recovery, or treatment facilities. 5.0 AGENCIES AND PERSONS CONSULTED BPA has consulted with the persons and agencies listed below regarding issues associated with the proposed project. BPA is distributing this assessment to known interested and affected persons and agencies for further comment on the proposed action, alternatives, and environmental impacts. City of Ashland United States: Soil Conservation Service, Medford Field Office Fish and Wildlife Service State of Oregon: State Historic Preservation Office Department of Environmental Quality Citizens Group, Neighbors Opposed to Substations in Rural Areas 13 � y Z Q � � a m m W O Q U Z R n `m E R m x � m 3 m a K b t m m � d `o y V/ R m Z m O m O R a F- 3 W O J o` m � R m O0 x m N N m O m N m m m 0 y Em } mm a EoH w w (N y y a o z C O V O U O W^Q ly F Q m m m O O O 0 O Q W y ¢ O o J O Z m W O O . (d y O .mQ c } m _ Z Z LL RJ NU 3t 0 LL x J o n M p E m 1 CO O N _ O N W m F y Z m < c z o `W o V 7 y c o } y o E U) z a y U Z m Z c m m E E W n m O g m °' a-°i 1-co Em Z m � N in z W la 0 y � y .� m o ° Z O ¢ Z Q - v c < o V m� O n - W C m R O m O y h O n a. �m T N Z U x y b m m W y o m LL U •OO N N t f7 LLJ - m' M U 1 c m E N 3 M E a) > N O d Q R a - m ca m m 0) w (D O - m p_ _ o m c c t_ t000 E y m °- U m = U ° m as w v af) 'Fu o `m EL :3 o m C3 L o m o co a5 0 � N N �� � y C U N m N J O Q ¢ J LL Q LL Q Cn Between Mountain Avenue and the substation (segment 3 of all transmission options), the primary sources of magnetic fields would be the underbuiit 12.5 distribution lines (see notes on page A-3) . Annual peak magnetic field levels in the year 2005, under electrically balanced conditions, are expected to be . no higher than 4.5 mG directly under the line and no higher than 1 .5 mG at a distance of 50 feet. As mentioned above, annual average levels are expected to be half the peak levels. Magnetic field exposures are much less predictable during electrical unbalance conditions and could increase 2-3 times the levels reported for the balanced case. For segment 3 associated with sites 2, 3, and 4, no residences are located within 100 feet of the proposed line. Even under conditions of electrical unbalance, magnetic fields exposures at these distances are not, on average, expected to be above ambient levels typically found in the home. As a result, magnetic field exposures to residences are not expected to notably increase in these areas. For segment 3 of transmission options 1 and 5, numerous residences are located within 100 feet along the last half of the segment. Although some magnetic field exposure to these residences are occurring presently due to existing distribution lines, uncertainties related to the electrical unbalance issue suggest the possibility that exposures could, at times, increase as a result of the proposed line. Maximum electric field levels for all alternatives are well below the State of Oregon electric field standard for power lines (i .e. , 9kV/m) . The proposed BPA substation also would be located so as not to increase EMF exposures to nearby residences. The EMF levels near the proposed substation fence would tend to be dominated by fields from the lines entering and leaving the substation. The following tables and illustrations show magnetic field levels calculated for transmission and distribution line segments requiring work under the proposed and alternate plans-of-service: Fields associated with distribution line segments under the alternate plan-of-service were calculated at the request of the City and are based on data supplied by them. A-2 '77 TO THE READER The following pages, prepared in response to public interest, contain figures and technical data showing project magnetic field strengths for various options discussed in the EA. The following material is included here: Figures This set of figures illustrates the location of each of the possible options. Magnetic Field Table This table shows the calculated magnetic fields for possible future transmission and distribution facilities. The calculations in this table are based on certain assumptions about the design, loading (current passing over the line) and phasing (arrangement of the conductors in space) . These basic assumptions are listed below: • Electrical loads for the possible future transmission line alternatives are based on 2005 system normal winter peak and were determined from BPA' s 1990 load forecasts. • Electrical loads on the City of Ashland distribution lines associated with new distribution circuits are for the year 2005 system normal winter peak. Magnetic fields were calculated at the City's request and based on information provided by the City of Ashland. • Phasing arrangements are .selected to achieve low magnetic fields and still provide phasing consistency between line segments. • 115-kV line geometries are based on standard BPA designs. 12.5-kV line geometries are provided by the City of Ashland. • Balanced electrical phasing is assumed for all circuits. Operating experience suggests. this to be a valid and reasonable assumption for transmission lines such as the 115-kV circuit proposed for this project. - Conversely, operating experience on distribution lines (e.g. , 12.5-kV) suggest that the degree of unbalance on any distribution circuit is very unpredictable and variable, and depends greatly on the level of diversity of customer loads fed by these circuits. While the phase unbalance on the resulting magnetic field from distribution lines depends greatly on many complicating factors, it is acknowledged that increases of 2-3 times can, at times, occur when compared to the balanced case. For those situations where distribution loads are expected to be. very low (and comparably much lower than transmission loads) . The effect of unbalance on the reported magnetic field levels is not significant. This is the case for segments 1 and 2 which run along Mountain Avenue and make up a majority of the proposed route. A-3 v For those situations where distributions loads are expected to be very high (and comparably much higher than transmission loads), the effect of unbalance in the reported magnetic field levels can be significant as described above. This is the case for segment 3 of transmission options and for the alternative plan—of—service. A-4 *741 MAGNETIC FIELD TABLE Calculated magnetic fields for possible future transmission facilities from PP&L's 115-kV transmission system to alternative substation locations.1/ Magnetic Field (mG) Alternative/Segment L 50' L 25' of R 25' R 50' Alt Sub Site '#1 Segment 1 1 .2 1 .9 2.4 1 .7 1 .0 Segment 2 1 .2 2.0 2.5 2.1 1 .3 Segment 3 0.9 1 .9 4.5 3.1 1 .5 Alt Sub Site #2 Segment 1 1 .2 1 .9 2.4 1 .7 1 .0 Segment 2 1 .1 1 .8 2.1 1 .7 1 .1 Segment 3 0.9 1 .9 4.5 3.1 1 .5 Alt Sub Site #3 Segment 1 1 .2 1 .9 2.4 1 .7 1 .0 Segment 2 1 .1 1 .8 2. 1 1 .7 1 .1 Segment 3 0.9 1 .9 4.5 3. 1 1 .5 Alt Sub Site #4 Segment 1 1 .2 1 .9 2.4 1 .7 1 .0 Segment 2 1 . 1 1 .8 2. 1 1 .7 1 . 1 Alt Sub Site #5 Segment 1 1 .2 1 .9 2.4 1 .7 1 .0 Segment 2 1 .2 2.0 2.5 2. 1 1 .3 Segment 3 0.9 1 .9 4.5 3. 1 1 .5 Alt Plan-of-Service2/ Segment 1 0.5 1 .4 2.7 1 .4 0.4 Segment 2 0.6 1 .9 3.6 1 .8 0.6 Segment 3 3.6 7.4 11 .6 7.2 3.4 1/. Probable magnetic field (MF) strength expressed in milligauss (mG) calculated 1 .0 meter above ground horizontally away from the centerline of the transmission configuration. The slight differences in MF levels on either side of the transmission line result from line design asymmetry. 2/. See Figure 5 for locations of segments. 4705T A-5 V 0 Tap Point 'IF Segment 1 i � E � i D0000° I • 000°oo I Segment 2 °��U�� L Segment 3 _ , - I �I . :a'ion J� I J� Site # II L1 Existing Distribution Line Alternative Substation Site # 1 Tap Point l\� o •l� _ Tap Point '•.Lam. 1� IF I Segment 1 'o� Segment 1 It DO Lji _ III I . -Segment 2 Segment 2 /Segment 3 ` ; /Se me t 3 D0000°o a s Substation �O�/ )`70��� i s Substation Site# 2 `i� AAL,j�— Sitg # 3 )C�T (_ Alternative Substation Site # 2 Alternative Substation Site # 3 (Proposed) Figure 4 Location of 115-kV Transmission Line Segments for each of the Alternative Substation Sites. 8 � . �J :� ��� Tap Point Tap Point L o .. Segment 1 � a I 1 Segment F-1 id ; fa Lj . 1411111 --• 1 ,Segment 2 Site# 4on �D Segment 2 O I ��Segment3 � f�J J __„r �Substafion J�Q �`��L�I :II JI 1�� __• � ._ � J� ���L�i 'll �) 1L�I _ Site# 5 li.`.�./� 3 .. [ Ira• 3 I L��: litil� �.. i�fa• _z 1 I 9i:==; Alternative Substation Site # 4 Alternative Substation Site # 5 r Figure 4 (continued) Location of 115-kV Transmission Line Segments for each of the Alternative Substation Sites. 82 7 LU rie oo 1 — Q� � I o ,s » ------- rer e � ±r a _ w ?l: , I OC J 1J_ Jor CJW q3 - -------------------------- ----------- —-—-—-—-—-—-—-—-—-- - - --- - - DEC 131993 it Iwv NNw diw !•� !'-�W J i� : • I aw�l�{.�w I 1 9 E� ,w 7 j 1 1 a d I ! E ! i i � a It ;a r ! E I i ' ! it1 i1•r! 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C � e s a • e < p e • a C � � : � � v i • 'O . a Cl) e » Z w F G > o w o 0 r v �{cf �h4ti Emarandum G4EGG� June 7, 1994 Honorable Mayor and City Council rata: John McLaughlin, Planning Director p�IIQjEt#: Jackson County Exceptions Process -- South Ashland hillside area Back in July, 1993, the Jackson County Board of Commissioners made a decision to rezone several of the hillside areas to the south of our city limits from resource zoning to RR-10. This was after the Jackson County Planning Staff and Planning Commission had recommended that the area be zoned RR-00, meaning no new lots beyond those already existing. After the decision of the Board, the City Council requested the City Attorney to look into appealing the zoning decision. I believe that we basically achieved.our goal in not allowing further development within the county, beyond those lots already created, through the rezoning of most of the south valley as RR-00. There are few areas that are RR-10, such as the south hills area, but examination of the tax lot maps indicate that only three of those parcels could be split in the future, should they comply with well and fire regulations. An option would be to appeal the rezoning from resource to RR for these areas to LUBA, attempting to inhibit further residential development in these areas. However, given the small lot sizes, I do not believe that the resource zoning is the most appropriate. Another option would be to appeal the use of the RR-10 zone, rather than the RR-00, challenging the validity of allowing additional parcels to be created. However, since only three additional parcels could be created in the area from Tolman Creek Road to Ashland Loop in our south hills, I believe that the efforts would be great for a small impact, although I feel certain that we would prevail. Therefore, I would recommend that given the small impact of the three potential lots, that the City not pursue any appeals on this matter, and accept that, for the most part, further county development is limited to existing parcels beyond our boundaries. NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Jackson County Board of Commissioners will hold a public hearing and second reading on Wednesday. June 22. 1994. at 10:30 a.m. in the Auditorium of the Jackson County Offices, 10 South Oakdale, Medford, Oregon. The purpose of the public hearing and second reading will be: Consideration of an Ordinance which, if adopted, will change the zoning from Exclusive Farm Use (EFU) and Woodland Resource (WR) to Rural Residential (RR-10) on properties legally described as Township 39 South, Range 1 East, Section 14CC, Tax Lots 1300 and 1301; Township 39 South, Range 1 East, Section. 14CD, Tax Lot 100; Township 39 South, Range 1 East, Section 14D, Tax Lots 2500, 2600, 2601, 2701, and 2800; Township 39 South, Range 1 East, Section 15, Tax Lots 400, 500, 600, 701, 702, 703, 704, 705 and 706; Township 39 South, Range 1 East, Section 15D, Tax Lots 1400, 1500, 1600 and 2400; Township 39 South, Range 1 East, Section 15DD, Tax Lots 300, 301, 600, 601 and 700; Township 39 South, Range 1 East, Section 16, Tax Lots 100, 300, 301, 302, 400, 500, 501, 502, 503, 504, and 1200; Township 39 South, Range 1 East, Section 16AD, Tax Lots 1302 and 1303; Township 39 South, Range 2 East, Section 22, Tax Lots 100, 200, 301 and 400; Township 39 South, Range 2 East, Section 23, Tax Lots 300, 400, 402, 404, 405, 700, 701, 703, 1400, 1701, 1702, 1703, 1801, 1802, 1803, 2405, 2600 and 2701; Township 39 South, Range 1 East, Section 23BA, Tax Lots 101 and 2100; and Township 39 South, Range 1 East, Section 23BB, Tax Lots 534, 582 and 600. The property are located adjacent to and south of the'City of Ashland, between Siskiyou Boulevard, Highway 99 and Granite Street. As part of Jackson County's periodic review and according to the standards specified in ORS 197.732, Statewide Planning Goal 2, Part II, and OAR 660-04-028, a local government may adopt an "exception" to a Goal when lands are developed or irrevocably committed. Once "excepted" these parcels will not be bound by the development restrictions of the resource zone. The Board of County Commissioners held properly advertised public hearings on Exception Area I, Subarea 1-I, on May 19, 1993, June 9, 1993, and June 10, 1993, June 25, 1993 and July 7, 1993 to consider the Jackson County Planning Commission's Recommendation and receive public testimony and submitted evidence. On July 7, 1993, by motion and vote, the Board concluded that the case for an exception to Statewide Planning Goal 3, Agricultural Land, and Statewide Planning Goal 4, Forest Land, had been substantiated. The Board unanimously approved a motion on that day to amend the Official Comprehensive Plan and Zoning Map #1, Exceptions Area I, Ashland Greensprings, Dead Indian Memorial Road) Subarea 1-I, and rezone this Subarea from Exclusive Farm Use (EFU) and Woodland Resource (WR) to Rural Residential (RR-10) . Adoption of the proposed ordinance implements the Board's decision. File #93-1- CPA, 1-I. ORAL TESTIMONY ON THIS HEARING SHALL BE LIMITED TO FIVE MINUTES PER PERSON. AN EXTENSION OF TIME MAY BE GRANTED BY APPROVAL OF A MAJORITY OF THE BOARD. ANY PERSON WHO HAS ADDITIONAL TESTIMONY TO GIVE (BEYOND THE FIVE MINUTE LIMIT) IS ENCOURAGED TO SUBMIT IT IN WRITING. NOTICE TO MORTGAGEE, LIENHOLDER, VENDOR, OR SELLER: ORS CHAPTER 215 REQUIRES THAT IF YOU RECEIVE THIS NOTICE IT MUST BE PROMPTLY FORWARDED TO THE PURCHASER. A copy of the draft ordinance, all documents and evidence relied upon by the Board and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. Failure to specify which ordinance criteria an objection is based on may preclude your right to raise an objection with DLCD on that criterion. Additional information is available by contacting Shirley Roberts. Debbie Timms or Dan Baker at .the Department of Planning and Development, 10 South Oakdale, Medford, Oregon 97501. Telephone: Medford 776-7554; out of area residents (but within a 75 mile radius of Medford) 1-800-452-5021. Hank Henry, Chair - JACKSON COUNTY BOARD OF COMMISSIONERS [1-I.not]b Zoning Map Attached arc, �- � � •; r >- 77 j 1. -•r z 11 Z ITT - ... !r - • � � . w . . Z •.^ W -r• _ w -r w CL N \ O y iE cc _ . r IA N y N ! cr ^ �* ¢ N ^ is 3 j r y W <OU w O¢O ( . W COW dZQ -. ^ � 10�4 El| ader Street Ashland, OR 97420 July 1, 1993 TO� Mayor Ca�hy Golden Ashland Ci4y Councilmembers I �w ��ritin� y�u �fter reading in �eej nesday' s �hat ysu have asked L c City at r er the iii crit of appealing the decision of the County Com III issio ers tc z .1.-1 the area snuth of 0 ila^d , i ^ e. maIP are I , to RR - 1.@. I feel you do not understand the minimal i III pact of zo vii.n[I this arpa to RR-10. Under the present zo 1)1.1 f"r this area (WR and FU) the pctential increa se 0 new Parcels is 0, Under the Ccunty Planniny S+aff ticn of RR-08 the pbtential increase is st 1 ��-10 zooin] , as deci 1 by the C y Ccmmissivners, t|/e totential increasp of npx Parcels an� dw 1!|s w u u only bc I)C: there *re pn I�I���� C.j in this rea w!Iich cceld be partitisned for l-,11 burpose o bujlding a dwelling. (Gep enclosed map) . Since our parrel (TL f00 on the attached map) is one of the 20 acre parcels that will be effected b the RR-10 zpninB, ve I",ant you t" take a 1]1�s,1 lop1' at ths Yacts befmre ypx decid e t aItpeal the zsne change. The area is alrcady rovccably rowIII ittcJ" to smaller parccls. If ypU r�wcve tie three 20 xrrs �arcels from this aree, thc remainin� parcels a;eraqc a ely J acres in size. Thrc� additional parrels, as a rcsult of an RR-1A zone, would nct he a siInificant impact pn tte City cf Ash l�nd. We are very cnncerned about the fire safety of our property, Lhe City interfacc and the As;land *atershed. We have and continue to work hard to ?emove all dead brush and trees from ur parcel. We have als" installed a 12, 00m gallon water tank with a hydrant available to the City o Ashland, Fire District 5 and the State Fo r estry Department. Thank ypu fpr your consideration. Yours �ruly, Colette Perrine Donahue ^ ��� 1 C:E;Lu111��`� 1 �■�M -�•• X111111 � �; , ,•��•�i■I�I�r7 IIIIIIIHC H �1 �� n�s•,..rrrsrrrrr�i � 1 ■ From G.T. SMITH FRX: (503)488-3200 Jun.29. 1993 12:54 PM P01 G.M Smith 2200 Lupine Drive Ashland,Oregon 97520 (503)488-1200 ' FAX(503)488.3200 i� 4. t At l P' 3 � :fit) s. � `�—/E-�z 30b — TG '- /b0 �" pRE6o r May 25, 1994 V1 0. Honorable Mayor and Council e ram: Brian L. Almquist, City Administrator �II�1jEt . Appointment of Assistant City Administrator As specified in Section 2 .28. 040 of the Ashland Municipal Code, I hereby recommend the appointment of Peggy A. Christiansen as Assistant City Administrator for the City of Ashland. The City received over 492 applications for the position, and conducted interviews with the top eight candidates on Wednesday, May 11. The interview panel members were: Pat Acklin' City Councillor Peggy Cockrell, Ashland Community Hospital Personnel Director Cathy Golden, Mayor Paul Nolte, City Attorney Kent Taylor, McMinnville City Manager The following day, I spent time with the four finalists on a one-to-one basis. Based upon the interviews and subsequent background check, I offered the position to Peggy. Peggy has been employed as Assistant City Manager in Suisun City, California since 1990 and prior to that was Assistant to the City Manager for the City of Concord, California. She has a professional manner and has many valuable assets to contribute to the City staff and the community. Her resume is included to provide you more information on her background. The City of Ashland is indeed fortunate to have attracted a candidate of Peggy's stature. (,;N,a IACAAppt.mrnp Attachments PRESS RELEASE Ashland City Administrator Brian Almquist has announced the appointment of Pegfy. :a A. Christiansen as Assistant City Administrator. Ms. Christiansen was selected from a field of approximately 500 applicants. Ms. Christiansen is currently the Assistant City Manager of Suisun City, California, a community of 25,000 population midway between San Francisco and Sacramento. Ms. Christiansen has an extensive background in municipal government having begun her career in local government in Concord, California in 1984. She holds a Masters degree (cum laude) in Business and Public Administration from John F. Kennedy University in Orinda, California and has taught courses at Golden Gate University's School of Management. She is a member of the International City Management Association, the Municipal Management Assistants of Northern California, and is on the board of the Suisun City Kiwanis Club. She was named "Kiwanian of the Year" in 1993. Mr. Almquist stated, "Ashland is very fortunate to have someone with_Peggy's credentials become a member of our management team." She will begin her position after July 1. ri,.:.�5 tr is i99y Peggy A. Christiansen 41 Sunrise Lane ----•-- Lafayette, CA 94549 (707) 421-7356 work (510) 943-7731 home February 27, 1994 Assistant City Administrator Recruitment City of Ashland 20 East Main Street Ashland, Oregon 97520 Enclosed is my resume for the position of Assistant City Administrator for the City of Ashland. I am currently the Assistant City Manager. in Suisun City, a community of 24,500 midway between San Francisco and Sacramento in California. As Assistant City Manager, 1 report directly to the City Manager and serve as the Acting City Manager in his absence. I oversee the functions of personnel, budget and financial planning, risk management, contract and special project management, information systems and- the collective bargaining process. I provide direction and assistance to six department heads and on- going assistance and support to a five member City Council and various City Council sub- committees. I am a generalist manager with strong internal management skills and a solid footing in all phases of local government management. I am particularly interested in the Assistant City Administrator position in Ashland because of the charming and distinctive nature of the community and for the opportunity to further develop and apply my skills in a unique local government setting. I would greatly appreciate the opportunity of an interview and to learn more about this position. Sincerely, Peggy A. Christiansen Resume Enclosed PEGGY A. CIIRISTIANSEN 41 Sunrise Lane Lafayette, CA 94523 (510) 943-7731 (Home) (707) 421-7300 (Work) SUMMARY Ten years of progressively responsible municipal management experience combined with four years of graduate academic training in business and public administration. EXPERIENCE ASSISTANT CITY MANAGER- City of Suisun City, California . July 1990 to Present ($63,000 per year + benefit package) Suisun City is a general law city in Solano County with a population of 24,500 and approximately 85 full-time employees. Services include police, volunteer fire, public works, recreation, building services, and administration. A separate redevelopment agency provides planning and redevelopment activities in the redevelopment project area which includes the entire corporate limits of the city. The 1993-94 operating budget totals approximately $5,100,000 excluding redevelopment. Responsibilities of the Assistant City Manager include: * Serve as Acting City Manager in the absence of the City Manager. * Provide management support to all operating departments and to the City Council and other elected and appointed officials. * Coordinate annual budget development and approval process. * Serve as Personnel Director ,-r.. "'labor negotiator. Direct personnel-and organizational development functions. Conduct personnel recruitments and monitor and update personnel rules, regulations and Memoranda of Understanding. * Oversee City Clerk and risk management functions. Prepare City Council agendas and coordinate agenda reports. * Serve as project leader and contract manager for a variety of complex projects including: establishment of a branch library; public land acquisitions; sphere of influence ' negotiations; cable television franchise; Ala 939 compliance; and garbage and curbside. recycling franchises. l Resume of Peggy A. Christiansen Notable achievements in Suisun City include: * Coordinated development of a two year budget which reshaped city services in response to adverse statewide economic conditions: Negotiated "hold the line" collective bargaining agreements in support of overall organizational and fiscal objectives. * Key participant in the update of the City's General Plan and Housing Element, development of a ten year Capital Improvement Program, bond financings and the formation of a joint planning authority with an adjacent city. * Conducted a comprehensive review of the City's personnel systems, rules and regulations. Conducted three department head recruitments and participated in selection process. * Negotiated a ten year garbage franchise agreement which resulted in an increase in annual.franchise fee revenues to the city. Negotiated an innovative recycling buy-back program which allows residents to earn "credits" against their monthly curbside recycling charges. * Served as project leader for establishing the first branch library in Suisun City. Negotiated contractual agreement with County. * Responsible for the purchase, installation and on-going implementation of a $500,000 ..i:. ; •,yµy A citywide computer upgrade and pc networking system. * Negotiated a cable television franchise agreement which resulted in a $150,000 cash grant to-the City for cable equipment and facilities. Project manager for purchase and use of a mobile video production unit for community access programming. * Developed a citywide volunteer program which provides volunteer support services for all city departments. ASSISTANT TO THE CITY MANAGER- City of Concord, California September 1989 to July 1990 ADMINISTRATIVE ASSISTANT II- City of Concord, California October 1986 to September 1989 ADMINISTRATIVE ASSISTANT I- City of Concord, California April 1984 to October 1986 2 X,', Resume of Peggy A. Christiansen ADMINISTRATIVE INTERN- City of Concord, California January 1984 to April 1984 Concord has a population of approximately 110,000. The City has approximately 500 full-time employees and a combined budget over $70 million. Services include police, public works, leisure services, the enterprise operations of the Concord Pavilion, the municipal golf course, and waste water collection. In addition, the Concord Redevelopment Agency plans and directs economic development projects in the downtown area. General assignments included: research, legislative and policy analysis, report writing, staff assistance and liaison activities to . committees, other city departments, citizens and community interest groups. Major responsibilities: * Provide professional level staff support to the City Manager, City Council, and Deputy City Manager/Administration and to citizen's committees and task forces including: Library Planning Team, Mayor's Downtown Theater Study Committee, Citizen's Committee for Budget Review, Cable Access Task Force and the Community Improvement Task Force. Served as the local government representative on the Concord Chamber of Commerce Accreditation Review Committee. * Serve as the primary public information contact for the Mayor, City Council, and City Manager. Receive, investigate and respond to citizen questions and complaints. Edit city newsletter. * Serve on selection committees for personnel hires. Serve on Employee Training Advisory Committee to develop training programs for city employees. Developed and implemented an employee recognition program. - * Develop policies and procedures for City operations. Analyze state and federal legislation and make recommendations to the City Council on legislative positions. * Serve on Capital Improvement Program Committee responsible for multi-year capital improvement planning. Developed a multi-year capital improvement budget format. * Served on negotiating team for cable and garbage franchise renewals. OFFICE MANAGER- Bay Shore Engineering, Inc., Benicia, California - 1977 to 1984 Member of management start-up team for this newly established engineering, design, and 3 I, r Resume of Peggy-6,,jilristiansen manufacturing company (1984 annual sales $1.5 million;. 13 employees). Developed the administrative and accounting systems including general ledger and cost accounting. Prepared quarterly in-house financial statements. Developed personnel manual and personnel procedures. Supervised an office staff of three. EDUCATION Masters of Business and Public Administration June 1987 John F. Kennedy University, Orinda, California - Cum Laude Bachelor of Arts - Anthropology June 1976 California State University, San Diego - Cum Laude PROFESSIONAL AFFILIATIONS Member: International City Managers' Association Member: Municipal Management Assistants of Northern California Past Member: Soroptimist International of Concord, 1989-90 Member: Kiwanis International, Suisun City Board of Directors (Treasurer, 1992-93 and 1993-94) "Kiwanian of the Year, 1993" Instructor: Golden Gate University, School of Management Course: "Management Principles and Organizational Behavior" Spring 1993 and Spring 1994 REFERENCES Available upon request. 4 - � emorttn � ixm A. ., p4EG0 May 31, 1994 �. Mayor and Council r rat . L� Mike Broomfield �uhjec#: ADA Barrier Removal Plan Background In response to your December 16, 1993 memo the City of Ashland entered a personal service contract with Darrell Ackerman, Consulting & Personal Services, to provide a building evaluation for ADA Compliance. The survey was completed in late December and since that time, costs for all identified barrier removal have been developed. Responsible persons have been identified for each City Division in the plan and a list of priorities established. The development of a ADA BARRIER REMOVAL PLAN by a municipality with certification from the Oregon Disabilities Commission is a proactive measure. The City of Ashland will be one of the first cities in Oregon to meet the Federal mandate with a completed and FUNDED system. I have enclosed a short letter from Mr. Ackerman, outlining the status of ODC's efforts to certify plans and ,where Ashland fits in. The City of Ashland ADA Barrier Removal Plan The City of Ashland Plan is two hundred and ninety three pages of identified barriers with a total cost of $180,945.00. The priority of expenditures listed on page two is based on Chapter 31 of the Oregon Structural Specialty Code which is certified to be as or more stringent than the Americans with Disabilities Act. It is the staff proposal that this priority list be allocated over an eight year period with funding provided at $22,300 per year through the Community Development Block Grant Funds. Barrier Removal Plans and the Oregon Structural Specialty Code Currently the Building Codes Structures Board is reviewing a rewrite of Chapter 31, (Disabled Access) for additional compliance with ADA. Barrier Removal Plans have been identified as a means of complying with the State Building Code when change of use occurs in existing buildings. This provision would require that the ENTIRE PLAN be monitored by the Building Official as a condition of approval of a permit application. While not approved, discussion on this option has been positive. Conclusion The City of Ashland ADA Barrier Removal Plan is completed and will be forwarded to the Oregon Disabilities Commission for certification of compliance with the Americans with Disabilities Act. The plan is available for your review prior to certification in note book form and on the computer network, (file name: ASHLAND ONE, ASHLAND TWO) . I will make a brief presentation of the plan status at the June 7, 1994 Council Meeting. If you have questions or concerns with this process, please feel free to call me at 488-5309 prior to the meeting. PRIORTY LIST 1. Ingress - Parking spaces, ramps, doors, and signage. 2 . Egress - Signs, ditto above. 3 . Restrooms - Doors, signs, fixtures partions. 4 . Misc. - Telephone, bulletin board, suggestion boxes, literature racks, relocate furniture, cups for drinking fountains. 5. Modifications - Complete R/Rooms if necessary, remodel counters, replace drinking fountains. ESTIMATED COSTS BY AREA 1. Airport $ 5244. 00 2 . Public Service Buildings 950. 00 3 . Court 10435. 00 4 . Police Dept. 9209 . 00 5. Street Dept. 2925. 00 6. Purchasing & Info. Ctr. 12095. 00 (incl. Whse, Elec,Water) 7 . City Hall 101097 . 00 8 . Fire Dept. 7000. 00 9. Parks 31990. 00 TOTAL 180945. 00 n May 20, 1994 DISABILITIES COMMISSION City Council, City of Ashland Attn: Mike Broomfield Ashland, OR Dear Mr. Broomfield: As designee for the Oregon Disabilities Commission (ODC), covering the southwest portion of the state, I wish to commend the city council and city staff of the city of Ashland for their work in putting together and appropriating the funds for a compliance plan, based on an accessibility i review, that removes structural architectural barriers, virtually in total. I complement you primarily because there are still many municipalities within the state of Oregon that have not yet begun the process of evaluating structural architectural barriers. To date, the ODC has been concentrating on the educational institutions, due to their impact on students and their families, and I can report that only a small percentage of the school districts reported have developed appropriate compliance reports, let alone being able to pass and appropriate the required resources. Roughly 38% of the school districts have reports, and about 7% of those districts had complying accessibility transition plans. We encourage you, the city of Ashland, to take the necessary action to implement your compliance plan, and would be very is happy to accept a copy of the compliance plan to be reviewed by the ODC Access Committee to determine appropriateness of the action taken by your city council. Please feel free to contact me for additional input and to forward your proposed plan to the balance of the ODC. Sincerely, z/ z- Darrel N. Ackerman, M.S. Oregon Disabilities Commission Designee 1257 Ferry Street SE Salem,OR 97310 (503)378-3142 V/TDD 1-800-358-3117 V/TDD ♦ of t, ema ran dnm ORf00�, June 7, 1994 Q. Brian Almquist, Mayor and City Council �1tQITI: Steven Hall, Public Works Director p�1I�IjPtt: Phil Arnold Crosswalk Request , Phil and I have discussed Iris proposal that is presented for your consideration tonigbL I wish to express some of my concerns and also give you some recommendations from my perspective. I have included a copy of the three types of crosswalks recognized in the"Manual on Uniform Traffic Control Devices(MUI'CD)", (1) Zebra Stripes(fished in the resolution), (2)Block and(3)Standard. I have attached two pages from the MUTCD that illustrates each type and discussion on the use of Zebra Stripe or Block configurations. Also included is a brief article on a crosswalk study conducted in San Diego. I have some concern embarking on an cxpanded program for crosswalk painting Drat has budgetary impacts. As fill Turner noted in a previous Council meeting, there is a high probability that the Bonneville Power Administration wholesale rates will increase in October of 1994. This rate increase is proposed to be absorbed by reducing the Electric Department franchise fee by approximately$300,000. The Stred Division would have to reduce expenditures by$100,000 for 1994-1995 as our prorata sham. Such a budget reduction will have to be made fiat personnel or operations and maintenance. Jerry Glossop, Frank(Patches)Amuchastegui and I have formulated a plan to deal with that potential loss of revenue. The reductions will be implemented July 1, 1994. I spoke with the Kipp Osbom,Traffic Operations Supervisor for the Oregon Department of Transportation (ODOT), Region 3, Roseburg, oaioeming the three types of crosswalks authorized by the M=. Kipp had several comments which I would like to present for your consideration. 1. Zebra or Block configurations require a larger area of paint on the street Paint can cam slipping or sliding problems for pedestrians, momr`ycics and bicycles when the Mcnrernt and paint is wet This is because of the lower friction value for paint verses asphalt or concrete. 2. Studies have shown that Zebra or Block configurations do not have a significant impact on pedestrian safety. 3. ODOT would have to approve any changes in crosswalk configuration. 4. ODOT prefers the use of standard aoss walk matkgp, but is open to om idedng a proposal f m Ashland for other alternatives. 5. ODOT does not recommend changing crosswalk pattems because of the lack of unifomuty and affect upon drivers and pedestrians. (See attached 3B-23 of MUTCD) Jerry, Patches and I did a quick "back of the envelope" estimate of increased costs for painting crosswalks twice a year with Standard, Zebra and Block configurations. The detailed analysis is on the attached calculation sheet. Painting requires 3 laborers, a 1 ton truck, paint machine, paint and traffic control. SISKIYOU BOULEVARD, SHERMAN TO WIGHTMAN (1) ITEM COST PER ,NUMBER TOTAL, PAINTING TIIAWYEAR COST Standard X-Walk (2) $1,530 once $1,530 Standard X-Walk $1,530 Twice $3,060- - Zebra X-Walk $3,000 Twice $6,000 Block X-Walk $2,530 Twice $5,060 ALL CITY CROSSWALKS (3) ITEM COST PER NUMBER TOTAL PAINTING TIMES/YEAR _COST Standard X-Walk (2) $20,640 Once $20,640 Standard X-Walk $20,640 Twice $41,280 Zebra X-Walk $40,430 Twice $80,860 Block X-Walk $34,150 Twice $68,300 (1) Total of 12 crosswalks. _ (2) Current standard used in Street Department. (3) Total of 162 crosswalks in City of Ashland. Scheduling twice-per-year crosswalk painting will cause some problems. We normally paint in the spring as weather allows. The painting of all street markings [including special parking zones] requires approximately 2 to 3 months each spring with a 3 person crew. Our paving program usually runs.until Labor Day and requires all Street personnel. The scheduling of the second painting would have to be in September and early October which will conflict with our catchbasin cleaning and leaf pickup season. In late September weather can be rather erratic providing another challenge. Additional funds are not appropriated in the 1994-1995 budget for this proposal. STAFF RECOMMENDATION Staff recommends that: 1. The current internal policy of painting crosswalks each spring remain. If the Council wishes to increase the frequency of painting, staff recommends that a policy apply only to Highway 99, Highway 66 East, and possibly East Main Street and Walker Avenue. 2. The City Council continue to use the standard crosswalk throughout Ashland. If the Council changes to a different crosswalk configuration, I believe pressure will come from people to change all crosswalks to the same configuration, increasing costs and taking crew time away from other needed maintenance work. 3. If the Council wishes to change the type of crosswalk from Sherman to Wightman, staff recommends using the Block configuration. This configuration, if initially placed correctly, allows the wheels of vehicles to pass between the painted blocks, minimizing the wear on the paint. 4. Council set a policy rather than adopt a resolution. We also would request that such a policy allow flexibility in when and how often paint is applied to crosswalks. Some of the crosswalks are on low traffic streets and may not need semi-annual painting. 5. Council not require a "certification" from the Public Works Director that the crosswalks have been painted in accordance with Council direction. cc: Jerry Glossop, Street Superintendent Patches Amuchastegui, Acting Street Supervisor Enc: MUTCD (2 pages) San Diego article Cost Estimates (c:W Vwaa.mem 3B-18 Crosswalks and Crosswalk Lines Rev.4 f Crosswalk markings at signalized intersections and across intersectional .... approaches on which traffic stops, serve primarily to guide pedestrians in the proper paths. Crosswalk markings across roadways on which traffic is - not controlled by traffic signals or STOP signs, must also serve to warn : the motorist of a pedestrian crossing point. At non-intersectional locations, these markings legally establish the crosswalk. Crosswalk lines shall be solid white lines, marking both edges of the crosswalk. They shall be not less than 6 inches in width and should not be spaced less than 6 feet apart.Under special circumstances where a stop line is not provided or where vehicular speeds exceed 35 MPH or where crosswalks are unexpected, it may be desirable to increase the width of the crosswalk line up to 24" in width. Crosswalk lines on both sides of the crosswalk should extend across the full width of pavement to discourage diagonal walking between crosswalks (fig. 3-14a). Crosswalks should be marked at all intersections where there is + substantial conflict between vehicle and pedestrian movements. Marked crosswalks should also be provided at other appropriate points of pedestrian concentration, such as at loading islands, midblock pedestrian crossing, or where pedestrians could not otherwise recognize the proper place to cross. Crosswalk markings should not be used indiscriminately. . An engineering study should be required before they are installed at.locations away from traffic signals or STOP signs. Since non-intersectional pedestrian crossings are generally unexpected by the motorist, warning signs (sec. 2C-31) should be installed and adequate visibility provided.by parking prohibitions. For added visibility, the area of the crosswalk may be marked with white diagonal lines at a 45°angle or with white longitudinal lines at a 96 angle to the line of the crosswalk (figs. 3-14b, 14c). These lines should be approximately 12" to 24" wide and spaced 12" to 24" apart. When diagonal or longitudinal lines are used to mark a crosswalk, the transverse crosswalk lines may be omitted. This type of marking is intended for use at locations where substantial numbers of pedestrians cross without.any other traffic control device, at locations where physical conditions--are such that added visibility of the crosswalk is desired or at places where a pedestrian crosswalk might not be expected. Care should be taken- to' insure that crosswalks with diagonal or longitudinal lines used at some locations do not weaken or detract from other crosswalks (where special emphasis markings are not used) (fig. 3-14a). When an exclusive pedestrian phase signal, which permits diagonal crossing, is installed at an intersection, a unique marking may be used for the crosswalk (fig. 3-15). 111-9(c) .Rev.4 3B-19 Parking Space Markings I - l- Parking space markings shall be white. 3B-23 Rev. 3189 a —Standard crosswalk marking. a ji r. s STANDARD CROSSWALK b—Crosswalk marking with diagonal lines for added visibility. Y .. 040��0; \ ' Q ZEBRA CROSSWALK • � " . NOTE: See Sec. 3e 15 for line dimensions NA c—Crosswalk marking with longitudinal lines for added visibility. `ifi.FUuiF�� 61 LF\ BLOCK CROSSWALK Fyu. 3-I4. rypkal croa Ik m rkinya. Rev. 3189 36-24 i C'QO'' 5WALAS EN ISzA CROSSWAL"K?UNSA�,E?zntq% . Apparently,wheneve'r it'ls painted owthe streetl A number'df years back;-the City of Sin Diego published some startling results of a.very- extensive study of the relative safety of marked and unmarked crosswalks. San Diego looked,at 400,Intersections ifor.five years (without signals or four-way stops) that had a wu marked crosswalk''on one side and an`iin'rnarked crosswalk". the other. About two and one half times as many pedestrians used the marked crosswalk, but about six tames as many.accidents were`reported in,the marked crosswalks) long Beach studied pedestrian . safety for three.years (1972 through.1974)_and,found eight times as many reported pedestrian accidents. at Intersections with_ marked crosswalks than at those without. One,explanation of this apparent contradiction of common sense is the false security pedestrians feel at the marked crossvualki TWO'painted lines do not_provide protection against an oncoming vehicle and the real burden of•,safety has to be on the pedestrian to be alert and cautious while crossing any street. A pedestrian can stop'in less than three feet, while a vehicle, traveling at 25.MPH will require 60 feet and at 35 MPH ? v,"% i 'iii 1`, - approximately 100 feet." The California_Vehicle Code says that .a crosswalk exists at all intersections unless pedestrian crossing is prohibited by signs. Some of 'these crosswalks are marked with hod,of painted lines, but most of them.are not. Pedestrian crosswalk marking is a met encouraging pedestrians to use a particular crossing. Such marked crossings may not be as-safe as:an,unmarked crossing at the same location. Therefore, crosswalks should be marked only where necessary for the guidance and.control of pedestrians, to direct them to the.safest of several potential routes. ,:;;`. ... . ^tip'. ... r r . DEPARTMENT OF PUBLIC WORKS STREET DEPARTMENT STREET CROSSWALK PAINTING 06/14/94 :--------------------------------------------------------------------:-----------------: STANDARD X-WALK on Siskiyou from Sherman to Indiana :All Crosswalks --------------------------------------------------------------------:-----------------: ITEM UNIT COST/ t COST/ NUMBER TOTAL t TOTAL UNIT UNITS X-NALK X-WALK'st COST !UNITS COST ------------------r-------------------------------------------------: Utility Worker III Hour $29.49 2 $58.97 12 $707.66 162 $9,553.46 : Temporary Laborer Hour $0.68 2 $17.37 12 $208.40 ; 162 $2,813.34 !Temporary Laborer Hour $7.44 2 $14.89 12 $178.62 162 $2,411.43 :1 Ton Truck Hour $5.10 2 $10.20 12 $122.40 : 162 $1,652.40 1 !Paint Machine Hour $1.99 2 $3.911 12 $47.73 ! 162 . $644.32 ! !Paint X-WALK $22.00 1 $22.00 12 $264.00 ! -162 $3,564.00 : :---------------------------------------------------------------------:-----------------: TOTAL PER PAINTING $74.70 $127.40 $1,528.81 : $20,638.95 ! :TOTAL TWICE/YEAR $3,057.62! $41,277.91 1 !ZEBRA X-WALK on Siskiyou from Sherman to Indiana :All Crosswalks 1 '---------------------------------------------------------------------'-----------------' : ITEM UNIT COST/ t COST/ NUMBER TOTAL ! t TOTAL ' : UNIT UNITS X-WALK X-WALK'st COST !UNITS COST ! ---------------------------------------------------------------------:-----------------: !Utility Worker III Hour $29.49 3.5 $103.20 12 $1,238.41 1 162 $16,718.56 : :Temporary Laborer Hour $9.51 3.5 $33.28 12 $399.33 1 162 $5,391.01 1 :Teeporary Laborer Hour $9.51 3.5 533.28 12 $399.33 : 162 $5,391.01 I 11 Ton Truck Hour $5.10 3.5 $17.85 12 $214.20 : 162 $2,891.70 1 :Paint Machine Hour $1.99 3.5 $6.96 12 $83.52 : 162 $1,127.56 : :Paint X-WALK $55.00 1 $55.00 12. $660.00 1 162 $8,910.00 1 :---------------------------------------------------------------------:-----------------: :TOTAL PER PAINTING $110.59 $249.57 $2,994.80 : $40,429.84 : :TOTAL TWICE/YEAR $5,989.61 1 $80,859.69 : :BLOCK X-WALK on Siskiyou from Sherman to Indiana :All Crosswalks : :---------------------------------------------------------------------' ----------------: : ITEM UNIT COST/ t COST/ NUMBER TOTAL 1 t TOTAL : : UNIT UNITS X-WALK X-WALK'st COST KNITS COST 1 :---------------------------------------------------------------------:-----------------: :Utility Worker'lll Hour $29.49 3 $88.46 12 $1,061.50 : 162 $14,330.19 : :Temporary Laborer Hour $9.51 3 $28.52 12 $342.29 : 162 $4,620.87 : :Temporary Laborer Hour $9.51 3 $2B.52 12 $342.29 : 161 $4,6211.87 1 :1 Ton Truck Hour $5.10 3 $15.30 12 $183.60 : 162 $2,478.60 : !Paint Machine Hour $1.99 3 $5.97 12 $71.59 : 162 $966.48 1 !Paint X-WALK $44.00 . 1 $44.00 12 $528.00 1 162 $7,128.00 : :---------------------------------------------------------------------:-----------------: :TOTAL PER PAINTING $99.59 $210.77 $2,529.26 1 $34,145.01 1 :TOTAL TWICE/YEAR $5,058.52 : $68,290.02 : it Includes Sherman [I], Morse/Beach [21, Mountain [21, Palm 1I1, 1 Garfield (11, Avery [I), Bridge [li and Wightman/Indiana [31. : : [ I = number x-walks per intersection. ---------------------------------------------------------------------: DRESCHER 8 ARNOLD TEL :503-482-4941 Jun 02.94 15 44 No :002 P .03 r MEMO TO: Mayor and City Council Director of Public Works FROM: G. Philip Arnold I have proposed duri g this crosswalk awareness week a resolution which will make the crosswalks within our town much more visible. This requires some reallocation of Public Works funds and labor. We have been saying for the past few years that we need to emphasize pedestrian safety. Our actions need to match our rhetoric. Paragraph I of the Resolution will double or more than double the attention paid to repainting of crosswalks. We know that the annual or less than annual repainting of crosswalks causes us to have disappearing crosswalks rather than highly visible ones. We may find that in the future, every six months is not often enough, or that we can differentiate among classes of crosswalks, some requiring very frequent repainting and some requiring it less. The second paragraph of the Resolution would require that the highly used crosswalks from in front of Safeway through the area adjacent to the high school and Southern Oregon State College be made in a highly visible manner. More than a year ago the Traffic Safety Commission recommended this to the Director of Public Works, but the recommendation was not accepted because of cost, as I understand it. It is appropriate that this issue now be decided by the Council as to whether to follow the recommendation of the Traffic Safety Commission or the Director of Public Works. Obviously, I believe the cost and difficulty of maintaining zebra striped crosswalks is worth the increased visibilty and safety. These changes will go a long way toward making our crosswalks much more visible and, I believe, having the overall effect of making our city a more pedestrian friendly place. r d1e► ...�pl,elMNN. .,..,.+.�wwi�A�tuK�i[ir,:v»_ . ,,,, ^-�*�+ DRESCHER & ARNOLD TEL :503-482-4941 Jun 02 .94 15:44 No .002 P.04 RESOLUTION NO. A RESOLUTION OF THE ASHLAND CITY COUNCIL CONCERNING CROSSWALKS WHEREAS , it is the policy of the City of Ashland to encourage pedestrian travel within the city; . and WHEREAS, crosswalks provide the safe means for persons to cross the streets of vehicular travel; and WHEREAS, Ashland's crosswalks need to be highly visible for purposes of pedestrian safety; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ASHLAND, OREGON. 1. All painted crosswalks within the City of Ashland shall be repainted every six months and each six months the Public Works Director of the City of Ashland shall certify to the City Council and to the Traffic Safety Commission that said repainting has occurred. 2 . The crosswalks crossing Siskiyou Boulevard located between the streets of Sherman and Indiana shall be painted 'in a zebra striped configuration, within six months of the date of this resolution and shall be repainted in that configuration as required in paragraph 1. Adopted by the City Council at its regular meeting on June 6, 1994. •� Catherine Golden, Mayor Nan Franklin, City Recorder -1- Resolution of AS/f, 4i Memorandum . 04E60� " June 2, 1994 Brian Almquist, City Administrator r ram: Steven Hall, Public Works Director 1 rn �$ubjg& Airport Fees ACTION REQUESTED City Council adopt the attached resolution establishing land rental fees for 6 individual hangars now under constiix-ticn and a deposit fee for hangar reservation list. BACKGROUND The Airport Commission and staff have often discussed the merits of indexing the annual rate increases to the Engineering News Record Construction Cost Index (ERR) or the Consumer Price Index (CPI) . The current resolution is based on the ENR. The following table coupares the July 1, 1994 rates using the ENR and CPI [without rounding] to the nearest dollar. FEE CURRENT NEW-ENR NEW-CPI T Hangar with doors $122 .78 $127. 16 $125.88 T Hangar without doors $106.76 $110. 57 $109.46 Tiedown Space - Monthly $ 25. 62 $ 26.54 $ 26.27 Tiedown Space - Daily $ 3 . 20 $ 3 .32 $ 3 .28 The resolution proposes rounding all fees upward to the nearest dollar. The actual increases carried in the computer analysis sheet will always carry the exact amount for future increases. I have attached a copy of the computer analysis for your reference. The Airport Commission is requesting City Council to approve the attached resolution which changes the index from the ERR to the CPI. The Commission also recamnended raising the July 1, 1994 Daily Tiedown Space to $4 which is indicated in the resolution. cc: Pam Barlow, Administrative Assistant Airport Commission Bob Skinner, Skinner Aviation Enc: Fee Resolution & Rate Analysis i RESOLUTION NO. 94- A RESOLUTION ESTABLISHING RATES FOR T-HANGARS AND TIE DOWN SPACES AND REPEALING RESOLUTION 92-40. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Effective July 1, 1994, the following rates are established for facilities at the Ashland Municipal Airport: A. T-hangars with doors $126.00 per month B. T-hangars without doors $110.00 per month C. Tiedown space $ 27.00 per month D. Tiedown space $ 4. 00 per overnight SECTION 2 . All rates shall rent shall increase annually, but not decrease on July 1 of each year with the first increase on July 1, 1995. The increase shall be determined by multiplying the rate by a fraction, the numerator of which is the CPI Index Figure for the month of January of that subject calendar year, and the denominator of which is the Base CPI Index Figure. To illustrate the preceding ' sentence, the rate for the year beginning one year from the date of this agreement shall be equal to the product determined by multiplying the rate specified in Section 1 by a fraction, the numerator of which is the CPI Index Figure for the month of January, 1995, and the denominator of which is the Base CPI Index• Figure. .. A. As used in this paragraph, "Index" shall refer to the following index published by the Bureau of Labor Statistics of the United States Department of Labor: Consumer Price Index, All Urban Consumers (CPI-U) , U.S. City Average, CPI-- All Items ("standard reference base period" 1982-84 = 100) . . "Base CPI Index Figure shall refer to the Index number indicated for the month of January, 1994, and the "CPI Index Figure" for any other month shall refer to the Index number for that month. If the "Index" is no longer being published as" of a.particular date, then the "CPI Index Figure" for that date shall be the figure reported in the U.S. Department of Labor's most recent comprehensive official index then in use and - _ most nearly_answering the description of the Index (or,, if the- U.S. Department of Labor is -not_ then publishing any such similar index, shall be detijr-mined under another comparable, authoritative, generally recognized indeSr=to>rj&,selected by mutual agreemAt of Lessor and Lessee) . If the Index is cal CU &tAZjfrom a base different from the base 1982-84 = 100, then the figures to be used in calculating any adjustment mandated under this Agreement first shall be 'converted (if possible, under a formula supplied by the Bureau of Labor Statistics of the U.S. Depart)ent of Labor) to account for that difference. B. All increases shall .be rounded up to the nearest dollar. SECTION 3 . The following hangar reservation fee is established for any person or business requesting a hangar. The fee shall be paid prior to placing the name on the hangar reservation list. A. Hangar reservation fee $ 50.00 B. Refund if request made to remove name from reservation list $ 35. 00 C. If T-hangar rented, amount of refund to be applied to first month rental fee. $ 45. 00 PAGE 1—(c:wpv¢m9495.Rw) SECTION 4 . Classification of the fee. The fees specified in Sections 1 and 3 of this Resolution are classified as not subject to the limits of Section llb of Article XI of the Oregon Constitution (Ballot Measure 5) . SECTION 5. Resolution No. 92-40 is repealed on the effective date of this Resolution. This Resolution was read by title only in accordance with Ashland Municipal Code §2.04 .090 duly PASSED and ADOPTED this 7th day of June, 1994 . Nan E. Franklin, City Recorder SIGNED and APPROVED this day of June, 1994. is Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney PAGE 2—(c:eftpVmtW95.Rn) CITY OF ASHLAND � DEPARTMENT OF PUBLIC WORKS RENTAL PATE UPDATE 06/01/94 ---------------------------------------------------------------------------------------- ITEM 07/01/93 INITIAL 7/1/92 NEW 04/19/94 7/1194 NEW ENR ENR RATE RATE ENR ENR RATEtt 1/1/93 Projected 7/1/94 ---------------------------------------------------------------------------------------- T Hangars With Doors 5260.23 4927 $115.00 $122.78 5405.51 5448 $127.16 T Hangars Without Doors 5260.23 4927 $100.00 $106.76 5405.51 5448 $110.57 Tiedown Space Monthly 5260.23 4927 $24.00 425.62 5405.51 5448 $26.54 Tiedown Space Daily 5260.23 4927 $3.00 $3.20 5405.51 5448 $3.32 ---------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------- ITEM 07/01/93 INITIAL 7/1/92 NEW 01/01193 01101/94 NEW ENR ENR RATE RATE CPI CPI RATEtt 7/1/93 7/1/94 ---------------------------------------------------------------------------------------- T Hangars With Doors 5260.23 4921 $115.00 $11238 142.60 146.20 $125.88 T Hangars Without Doors 5260.23 4927 $100.00-x$106.76.. 142.60 146.20 $109.46 Tiedown Space Monthly 5260.2:• 4927 $24.00 $25.62 141.60 ' 146.20 426.17 Tiedown Space Daily ;260.23 4927 $3.00 $3.20 142.60 146.20 $3.28 ------------------------------------------------------------- Land Lease tit 141.6 146.1 $20.00 $20.50 Individual Hangars ------------------------------------------------------------- t Will be effective with billing for August, 1993 It Proiected to end of fiscal year based an straight line estimate. tit As established in Bround Leases-Based an Urban CPI-U National Average. Base rate, 1/1/93 = 142.6 tit$ New Pate in effect 12 month=_ after signing of agreements. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 6.28 OF THE ASHLAND MUNICIPAL CODE WITH RESPECT TO TAXICAB LICENSE INVESTIGATION AND INSPECTION FEES. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS SECTION 1. The first sentence of Subsection H of Section 6.28.035 of the AMC shall be amended to read as follows: "H. Permit fees shall be set by resolution of the City Council." SECTION 2. Subsection B of Section 6.28.110 of the AMC shall be amended to read as follows: "B. Application for approval shall be made to the Chief of Police accompanied by the payment of a fee which shall be established by resolution of the City Council, and shall set forth the name, address, age and Oregon driver's license number of the applicant. SECTION 3. The first paragraph of Section 6.28.170 of the AMC shall be amended to read as follows: "An application for a certificate of public convenience and necessity shall be filed , with the City Administrator, shall be verified under penalty of perjury, shall be accompanied by a receipt from the Director of Finance showing the payment of a non-refundable fee which shall be set by resolution of the City Council and shall contain or be accompanied by information and documentation specified as follows:" SECTION 4. Section 6.28.060 of the AMC shall be amended to read as follows: "6.28.060 Certificate Fees. No certificate may be issued or continue in operation until the applicant has paid to the City Recorder an annual license fee as established by resolution of the City Council for each vehicle operated within the City. The annual license fee is due and payable on July 1 each year." SECTION 5. Section 6.28.070 of the AMC shall be amended by adding the following sentence thereto: "Fees for inspection of taxicabs shall be set by resolution of the City Council." SECTION 6. Classification of the fee. The fee specified in this Ordinance and set forth in Resolution no. is classified as not subject to the limits of Section l lb of Article XI of the Oregon Constitution (Ballot Measure No. 5). The foregoing ordinance was first READ on the day of 1994, and duly PASSED and ADOPTED this day of 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this _ day of 1994. Catherine M. Golden, Mayor Approved as to form: Paul Nolte, City Attorney (rdo==Ataxif=.dm) r I , RESOLUTION NO. 94- A RESOLUTION ADOPTING TAXICAB LICENSE INVESTIGATION AND INSPECTION FEES. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Pursuant to Chapter 6.28 of the Ashland Municipal Code, fees for taxicab license investigations and inspections shall be as follows: Tour Bus & Special Vehicle Permit $15.00 (Section 6.28.035D) Annual Taxicab Certificate Fee $200.00 (Section 6.28.060) Vehicle Inspection Fee $15.00 (Section 6.28.070) Taxicab Driver Permit $15.00 (Section 6.28.110B) Certificate of Public Convenience & Necessity $250.00 (Section 6.28.170) SECTION 2. Effective Date. The fees set forth herein shall be effective upon the effective date of Ordinance No. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this — day of 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this _ day of 1994. Catherine M. Golden, Mayor Rexiewed as to form: k Paul Nolte, City Attorney . Aemorondum EGGa May 24.;•"1994 Mayor and City Council r ram. Jill Turner, Director of Finance '*Jubjert: Budget Transfers RECOMMENDATION: Staff recommends the passage of this resolution transferring budget appropriations. DISCUSSION: This transfer of appropriation covers a wide variety of transfers. Each transfer is explained after the transfer is shown. ALTERNATIVES: None suggested. RESOLUTION NO. 94- A RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN 1993-94 BUDGET THE CITY OF ASHLAND RESOLVES AS FOLLOWS: Due to the circumstances stated below, the Mayor and City Council of the City of Ashland hereby determine that it is necessary to transfer appropriations as follows: GENERAL FUND FROM: General Fund Contingency $28 , 000 TO: Recycling grant 28, 000 This appropriation is to cover costs associated with the DEQ recycling grant. CEMETERY FUND FROM: Contingency 5 , 000 TO: Maintenance 5, 000 This appropriation will cover unanticipated Maintenance costs for tree trimming and restoration which were paid for with donated funds. AIRPORT FUND From: Personnel Services 1, 000 Transfer to Debt Service 1, 500 TO: Maintenance 2, 500 This appropriation covers additional maintenance for the Municipal Airport. SEWER FUND FROM: Contingency 40 , 000 TO: Professional Services $40, 000 To pay for additional' consulting costs associated with the Treatment Plant update. 1 HOSPITAL FUND FROM: Hospital Fund Contingency $700 , 000 TO: Talent Medical Offices 500, 000 Materials and Services 100, 000 Salaries and Wages 50, 000 Employee Benefits $ 50, 000 This appropriation covers the increased utilization and salary increases that were not anticipated in the original budget document, as well as a construction loan appropriation for the Talent Medical offices. IT IS HEREBY RESOLVED by the Mayor and City Council that the above appropriations and transfers are approved. The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of 1994 . Nan E. Franklin, City Recorder SIGNED and APPROVED this day of 1994 . Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney g:\j i I I\wp%badgd%U ms2.94 2 sA of ASN4•: Am * .y a.y► u m • oRFOOa.• _ April 26, 1994 Brian Almquist, City Administrator �rom: Steven Hall, Public Works Director Tom' $1thjCCI: Water Curtailment Ordinance Revision ACTION REQUESTED City Council adopt the attached Ordinance modifying the existing Water Curtailment Ordinance. BACKGROUND The existing Wafer Curtailment Ordinance was adopted July 91 1992, to allow the City of Ashland to cope,with the water shortage year of 1992. The summer of 1992 was a time of working with the new ordinance and several "bugs" were found. The table of water allotments was based on a statistical analysis of the previous years consumption for various categories of users and size of meters. The table was to generate an approximate 20% reduction in use under stage I restrictions. A review of the 1992 summer months use,indicated that reduction was near the prediction. In January of this year,Till Tumer,Karat Huckarts,Dick Wanderscheid,Russ Chadick, Rhonda Moore and I met to critique the existing ordinance. Based on our discussions, the following items were proposed for revision: Change the word conservation to curtailment. Add and define "temporary or drop-in guest". Change August-October evening cutoff hours. Change the definition for Stages 2-4. The original wording inferred the p=mt cut, from one stage to the next, was based on the original allocat ion. The intent was that carts would be_based on the previous stage of curtailment. Provide a new table—Fregonese's analysis was based on actual consumption in categories and was a good start, but was not consistent throughout categories and meter sizes. Using the base amount for single family residential,Stage 1,develop the remaining uses based on meter capacity,rxtnett"demand charge as defined in Hilton,Famkopf and Hobson rate study and relation of average demand for last summer months. For irrigation,develop reductions commensurate with curtailment needs. In reviewing residential oonnunption for July, August and Sepwber, 1992,it was determined that the currant limit of 3600 cf for residential Stage 1 is 2.5 times the average use for 1993 summer months:'One of the'items to discuss is if the Stage I residential amount should be reduced. The preliminary revised table needs some additional scrutiny, but is a place to start. An attempt was made to set the cutoff poinwat the current block rates. In some instances this is difficult. Require a water audit before an exemption can be considered. Change the application for exemption, and review of exemption, from the Public Works Director,(PWD) to a utility account"representative. The utility representative would make recommendations to the PWD. and the approval would be by the PWD. The appeal would be to the City Administrator rather than the City Council—reduces one step and keeps these issues off the City Council agenda. Provide for special considerations of individuals/firms who have installed water conservation devices. .- - `j yi , it ,!• _ -. } i __, y Use of existing exemptions, steam cleaning,.etc. are also'covered. The discussion for residential irrigation meters was"a difficult issue to deal with. City water regulations allow irrigation meters for property over 32,000 'square:f._ (3/4 acre). There are 53 residential irrigation meters in the system and 38 are 3/4" meters. One of the considerations we used was the need to protect trees, shrubbery, and large lots during fire season which always coincides with water curtailment. Staff believes the proposed:irrigatior limits are reasonable. Previously, all irrigation meters were allotted 37,800 cubic feet under Stage 1 irrespective of meter size or use. In spite of that factor, the desired 20% reduction in consumption was met. The table for curtailment allocations has been expanded. One of the major problems staff faced in 1992 was the limited list of meter sizes for various uses. Staff had to locate past consumption records and calculate allowable volumes based on some assumptions that we made. The proposed new table covers all categories and size of meters in the system. I have included a copy of assumptions used for establishing the allocations and a second table that compares existing allotments to the proposed allotments. The sections of the comparison table that is blank is areas not specifically covered in the original ordinance. The staff review team met during February and March to finalize the ordinance presented for the City Council's consideration. If you wish to have a copy of the existing Ordinance (2678), please contact Caralyn. cc: Jim Olson, Assistant City Engineer Dennis Bamts, Water Quality Superintendent Russ Chadick, Account Representative Enc: Proposed Ordinance w/Exhibit "A" Curtailment Analysis Date Table 3-Calculation Assumptions Table 4-Allocation Comparison li .CHANGES;iARE-SHOWN,;WITH "' IN ORDINANCE N0. AN ORDINANCE AMENDING CHAPTER:14.06 OF,THE ASHLAND MUNICIPAL CODE-REGARDING WATER MEASURES , t o•... ': '. ...;:;t .i. ! J]i ';yc _lrt i��:ljd 1-ut.v ... ,'. 3:; i.,; :, .. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN'AS FOLLOWS: _ .. .. , i^..ii'1 , '. _ _. JgHi:fi i.w c i ft•"t .e,ctk{�'r..344 _ ! , , SECTION 1. Chapter 14.06`�S the Ashland Municipal -Cod an arid shall read as follows: Chapter 14.06 ,.._,WATER fY�M -.Sections:-,i . 14.06.010 Definitions. 14.06.020 Determination.of water shortage. 14.06.030 Water curtailment stages. 14.06.040 Moratorium,on landscaping. 14.06.050 Moratorium on occupancy in new construction. 14.06.060 Exceptions and appeals. 14.06.080 Excess water consumption.surcharge. 14.06.090 Penalties and enforcement. 14.06.010 Definitions_ The following words and phrases whenever used in this chapter shall be construed as defined in this section unless from the context a different meaning is intended. A. "Billing period" means that period used by the City for the reading of water meters consisting of approximately 30 calendar days. No penalties or enforcement procedures shall be imposed if the customer can show compliance within a 30 day period. B. "City water" means water sold or delivered by the City of Ashland and includes Talent Irrigation District water delivered through the City's water system. C. "Cf" means cubic feet. ��o�r...�m.... D. "Customer" means that person designated in City records to receive bills for water service. E. "Multi-family dwelling" means a building containing L or more residential units. F. "Outside plants" means grass, lawns, ground-cover, shrubbery, gardens, crops, vegetation and trees not located within a fully enclosed building. 1 G. "Permanent resident" means a person who resides at the dwelling at least five days a week, nine months a year.' // F /H% / HERE VNIM I 1. "Water Allocation Table" means that table of meter types and sizes and maximum volumes of water set forth in Exhibit "A" attached to this Ordinance. "Waste" means: 1. To use City water to irrigate outside plants a. between the hours of 10:00 a.m. and 8:OOp.m. u13 tst e egaY €M0I;a�sK - .GJFG%FLYx..NNL'�%iLi�LNn.W'✓GNN:uW"v except that drip irrigation systems may be used during these'titnes: b. in such a manner as to result in runoff tietfk; rum n for more tlian- five minutes. ' 2. To use City water to wash sidewalks, walkways, streets, driveways, parking lots, open ground or other hard surfaced areas except where necessary for public health or safety. 3. To allow City water to escape from break's within a plumbing system for more than 24 hours after the person who owns or is in control of the system is notified or discovers the break. 4. To use City water to wash cars, boats, trailers, aircraft, or other vehicles by hose without using a shutoff nozzle except to wash such vehicles at commercial or fleet vehicle washing facilities using water recycling equipment. 5. To serve City water for drinking at a restaurant; hotel, cafe, cafeteria or other public place where food is sold, served or offered for sale, to any person unless expressly requested by such person. 6. To use City water to clean, fill or maintain decorative fountains, lakes or ponds unless all such water is recirculated. 7. Except for purposes of building construction, to use City water for construction, compaction, dust control, cleaning or wetting or for building washdown (except in preparation for painting). 8. To use City water for fill ing swimming pools or for frlling toy, play or other pools with a capacity in excess of 100 gallons, provided, however, that water may be added to swimming pools to replace volume lost due to evaporation. 14.06.020 Determination of water shortage. A. The City Administrator is authorized to institute emergency water curtailment measures upon determination that a water shortage emergency condition exists. Such determination shall be based on an analysis of the demand for water in the City, the volume of water in Reeder Reservoir, the standard drawdown curve for Reeder Reservoir, the projected curtailment date for Talent Irrigatio District water and flows in the east and west forks of Ashland Creek. B. The determination of the City Administrator under this section shall be effective until the next council meeting following such determination at.which time the council shall either ratify or invalidate the determination. C. The City Administrator is authorized to terminate water curtailment measures upon determination that .a water shortage emergency condition no longer exists. Such determination shall be based upon the factors listed in section 14.06.020. The termination shall become effective at the next council meeting following the determination of the City Administrator at which time the council shall either ratify or invalidate the determination. 14.06.030 Water ortailmerit stages Depending on the severity of the potential water shortage, the City Administrator may implement the following water curtailment stages. During any stage, no person shall waste .City water. A. Stage I. The following restrictions are effective during water curtailment Stage 1: 1. No customer shall receive through the water meter assigned to such customer more than the maximum volume of water for such meter indicated for Stage 1 in the Water Allocation Table. 2. Government agencies, including'but not limited to parks, schools, colleges and municipalities may have separate account allotments combined into one "agency" allotment and are exempt from Stage 1 restrictions if their water consumption is otherwise reduced by 20% from the volume of water delivered in the same billing period for the first previous non-water curtailment year B. Stage 2. The following restrictions are effective during water curtailment Stage 2: 1. No customer shall receive through the water meter assigned to such.customer more than the maximum volume of water for such meter indicated for Stage 2 in the Water Allocation Table. 2. Government agencies, including but not limited to parks, schools, colleges and municipalities may have separate account allotments combined into one "agency" allotment and are exempt from Stage 2 restrictions if their water consumption is'otherwise reduced by 30% from the volume of water lOterttuned�tttdee C. Stage 3. The following-restrictions are effective during water curtailment Stage 3: 1. No customer shall receive through the water meter assigned to such customer more than the maximum volume of water for such meter indicated for Stage 3 in the Water Allocation Table. 2. Government agencies, including but not limited to parks, schools, colleges and municipalities may have separate account allotments combined into one "agency" allotment and are exempt from 3 restrictions if their water consumption is otherwise reduced by 40% from the volume of water W, "°' °'' 3 D. Stage 4. The following restrictions are effective during water curtailment Stage 4: 1. No customer shall receive through the water meter assigned to such customer more than the maximum volume of water for such meter indicated for Stage 4 in the Water Allocation Table. 2. Government agencies, including but not limited to parks, schools, colleges and municipalities may have separate account allotments combined into one "agency" allotment and are exempt from Stage 4 � �r restrictions if their water consumption is otherwise reduced by 50% from the volume of water KA�tet�}�:"�,N,�,;,;. DWI 3. No City water shall be used to irrigate outside plants, except for trees, shrubs and food plants. If the customer has an irrigation meter, the irrigation meter shall not be used. The watering of trees, shrubs and "food plants shall be through the non-irrigation meter and the total allocation shall not exceed the amount allowed for the non-irrigation meter. 14.06.060 Exemptions and appeals. K. Any person who wishes to be exempted from.a restriction imposed by any water curtailment stage shall request an exemption in writing !oFhts�t c h" ift itj; and file request for exemption in writing with the�tifi • Requests will be%evteweti after a water audit is conducted by the City and Netermttkat A t,tt de by th utility ItilTiog account rep�serttatiue as to tlie,_ airdrty gf tfre x�quest for an exempts sn No exemptions will be considered until the City has conducted a water audit. Ra: . Exemptions may be granted for the following: ; 1. Any person with substantial medical requirements as prescribed by a physician.examples tvotTd be lidthera�y Pais oz.tfe suportsystems 2. Residential connections with more than four permanent residents in a single family residence o three permanent residents per unit in a multi-family dwelling can receive up to 350 cf per month per additional permanent resident A census may be conducted to determine the actual number of permanent residents per livii LLmt. miilQOmI31r dlDhiil°IIP��Ri11110t-bP fAnSld(CO COMdltlOnal dt10RS' 3. For commercial or industrial accounts where water supply reductions will result in unemployment or decrease production, after confirmation by the City that the account has instituted'all applicabl water efficiency improvements. 4. During Stage I or 2, for any use or connection, if rains occurring after.the declaration of a stage cause Reeder Reservoir to temporarily reach its capacity or overflow so that surplus waterr is available. 5. For any other reason upon showing of good cause and where necessary for public health or safety. 6. For commercial accounts where the water meter is undersized (as determined under the Uniforn Plumbing Code) for the current occupancy, the allocation for such accounts may be increased up to the allocation for the water meter size designated for such occupancy in the Uniform Plumbing Code. / / // �// / ///i n/m//r?�ii/Hr m�rfn.i u H,/�.•i��%��//u�i•��r1�/errinr��/i�5„��1/��H�n/��r��fJ s r�/�;3/r��i%,.,H�hmrartrr e�.T.,i:,%, 9,rt�tJ.f,r�r,��rr�mnns�,/'hcravhr�erar/nb gr ee e,n�n p tthee v ttaysure r s twy�hgicah n twedo/u ltdh.e:: astiimo/ntYarlts� %'aTf wwafeed r T OHIO WON/ $/ ..h..e. a�rra/u nt/'aioY cu/ ated fog The fz Yi )�11(j Sfti( e)3fe fi{ !e shall report to the TI>fe (f1 o Ubltc-INN the findings and e /u/ a /H,'A r/L /i// Oa.o/io/Giri/r/i/a/ v/< ..;Yii/i/ u ..i....... / w. conclusions resulting from the review. The shall approve or deny the request for exemptions and may impose conditions. Such conditions may include the amount,volume restrictions may be exceeded and that all applicable plumbing fixtures or irrigation systems be replaced or modified for maximum water conservation. If the and the applicant are unable to reach accord on the exemption, or if the applicant is dissatisfied with the decision, the a pp licant may a ppeal to the . . who will make the final determination. F. Except for an exemption granted under section 14.06.060.C.2 and C.6, the water consumption surcharge specified in section 14.06.080 shall apply to all exemptions. 14.06.080 Excess water consumption surcharge. Any customer who exceeds the maximum volumes established in the Water Allocation Table for Stages 1, 2 or 3 shall pay a surcharge of four times the rate for water delivered in excess of the established maximum volume. During Stage 4, any customer who exceeds the maximum volumes established in the Water Allocation Table shall pay a surcharge of ten times the rate for water delivered in excess of the established maximum volume. 14.06.090 Penalties and enforcement. The penalties for violations of this chapter shall be cumulative in that the) may be in addition to, not in lieu of, other penalties, remedies or surcharges established by this chapter. A. A person shall not violate or procure, aid or abet in the violation of any provision of this chapter. A violation of any provision of this chapter is an infraction and shall be punished as set forth in section 1.08.020 of the Municipal Code. B. If a customer exceeds the maximum volume for more than. one billing:period, the City may install a flow restricting device at the service meter which reduces water flow and pressure. For services up to one and one-half inch size the City may install a flow restricting device of two gallon-per-minute capacity, and for larger services, comparatively sized restricting devices for larger services, for a period of seven days. Before normal _service will be restored, a flow restrictor installation and removal charge of $100 shall be paid by the person whc subscribes for the water service. C. Service may be terminated to any customer who bmowingly and willfully violates any provision of this chapter. SECTION 2. Classification of the fee. The fees specified in Section 1 of this ordinance are classified as not subject to the limits of Section l lb of Article XI of the Oregon Constitution (Ballot Measure 5). The foregoing ordinance was first READ on the day of ~- , '1994, and duly PASSED and ADOPTED this day of 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this _ day of 1994. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney EXHIBIT "A" WATER ALLOCATION TABLE (IN CUBIC FEET) CATEGORY METER METER STAGE STAGE STAGE STAGE TYPE SIZE Res Irrig A 0.75 1800 600 100 0 Res Irrig B 1.00 1800 600 100 0 Res Irrig C 1.50 1800 600 100 0 Res Irrig D 2.00 1800 600 100 0 Com Irrig A 0.75 3200 1100 100 0 Com Irrig B 1.00 6100 2100 200 0 Com Irrig C 1.50 10400 3700 400 0 Com Irrig D 2.00 15200 5300 500 0 Com Irrig E 3.00 30400 10600 1100 0 Gov Irrig A 0.75 3200 1100 100 0 Gov Irrig B 1.00 6100, 2100 200 0 Gov Irrig C 1.50 10400 3700 400 0 Gov Irrig D 2.00 15200 5300 500 0 Gov Irrig E 3.00 30400 10600 1100 0 Gov Irrig F 4.00 48100 16800 1700 0 TID Irrig F 4.00 48100 16800 1700 0 Conun'l A 0.75 6400 4800 3200 1600 Conun'l B 1.00 12200 9200 6100 3100 Conun'l C 1.50 20900 15600 10400 5200 Conun'I D 2.00 30400 22800 15200 7600 Conun'l E 3.00 60800 45600 30400 15200 Comm'l F 4.00 96200 72200 48100 24100 Comm'I G 6.00 186400 .139800 93200 46600 Comm'l H 8.00 304400 228300 152200 76100 Condo Ali All 2700 2000 1300 700 Resid'I A 0.75 3600 2700 1800 900 Resid'l B 1.00 3600 2700 1800 900 Resid'l C 1.50 3600 2700 1800 900 R EXISTING WATER ALLOCATION TABLE ORDINANCE 2678 Meter Maximum volume in cf per billing period Type Size .. Stage 1 Stage 2 Stage 3 Stage 4 All single family All sizes: residential ("R") 5/8", 3/4", meters: 1" 3,600 2,700 1,800 900 R-A, R-B, R-C 1.5" All condominium All sizes 2,700 per 2,000 per 11300 700 ("CO") meters unit unit per per unit unit C C-A 3/4" 6,400 4,800 3,200 1,600 m C-13 I" 12,200 9,200 6,100 3,100 in C-C 1 1/2" 20,900 15,600 10,400 5,200 e r C-D 2" 30,400 22,800 15,200 7,600 c i C-E ' 3" 60,800 45,600 30,400 15,200 a 1 C-F 4" 96,200 72,200 48,100 24,100 Irrigation-001 37,800 30,400 16,000 0 All other meters* -209, -305, - -401Y, -50% *Customers with meter types and sizes not listed shall reduce the volume of water delivered in the same billing period for the first previous non-water curtailment year by the percentage indicated. 9 RESOLUTION NO. A.RESOLUTION DECLARING THE CANVASS OF THE VOTE OF THE ELECTION HELD IN AND FOR THE CITY OF ASHLAND, OREGON, ON MAY 17, 1994. RECITALS: A. The City Council of the City of Ashland met on the 7th day of June, 1994, at the City of Ashland's Civic Center and proceeded to canvass the vote cast at the election held in and for the City of Ashland on the 17th day of May 1994. B. The Council has canvassed the vote and has determined the number of votes for the measure as follows: 15-5 Ashland Youth Activities Three-Year Yes 2.589 Serial Levy No 2.125 THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTIO�Li_ Measure 15-5, which posed the question: "Shall City levy $970,O(.per year for three years outside the tax base for operations beginning in 1994-957" is declared to have passed. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of June, 1994. Nan E. Franklin, City Recorder SIGNED and APPROVED this day of , 1994. Catherine M. Golden, Mayor Reviewed as to form: �e Paul Nolte, Cky Attorney (.AcounciRs1actn94.rw) ADSTRACT ELECTZOR REPORT RPT DATE: 05115199 APT 1: I08.09 PAGE 110 Prlmary Electlon Eeld my 17, 1991 1 I I 12 r I E I I I I LOOCa Page 8 25-01 Is a l e l I I I I I I I I I I I I I I I I- a i I I I I I i I I I I I I I I I I I I I I I I I I I I i I i I I I I I In I I I I I I i I I 1 I I I I I I I It I I I I I I I I I I I I I I I I 1 lb I I I I I I I I I I I I I I I I I IA It I I I I I I I I I I I I I I I I 1 it I I I I I I I I I I I I I' I' I I 1 it I I I I I I I I I I I I I I I I Iy I I I I I I I I I I I I I I I I - 1 i I I I I I I I I I I I I I I I I 1 IL I I I I I I I I I I I I I I I I I Ie I I I I I I I I i I I I I I I I I city of Ashlane Measure Iv I I I I I I I I I I I I I I I I Iy I I I I I I I I I I I I I I I I 1 I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 Ashi.na 1 1671 3331 I I I I I I I I I I I I I I 1 1 Ashland 1 1021 1011 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 3 Ash2aad 1 1031 1181 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 . Ashlaaa 1 1391 1151 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 s Ashland 1 1481 1931 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 6 Ashland 1 1851 1151 I I 1 1 1 1 1 1 1 1 1 1 1 1 1 7 Ashland 1 1991 991 I I I I I I I I I I I I I I 1 8 Ashland 1 1601 1001 1 I 1 1 I 1 1 1 1 1 1 1 1 1 1 9 Ashland 1 1761 981 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 10 sosc 1 131 61 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 11 Ashland 1 1331 1191 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 11 Ashland 1 1131 1251 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 13 Ashland 1 1161 1771 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 19 Ashland. 1 1571 17+1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I Is Ashland 1 1631 1711 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 16 Ashland 1 1601 1361 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 27 Asblasa 1 1861 1351 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1—i-1-1-1--1=1-1-1--1--1-1-1--1-1-1-1 1 rorus: 11589111151 I I I I I I I I I I I I I I 1 I I I 1 I I I I I I I I I I I I I - 1 I I I I I I I I I I I I I I I I I 1 I I I I I I I I I I I I I I I I I 1 I i I I I I I I I i I I 1 I i i I I I I I I I I I I I I I I I I I I I I I I I I 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 I I i f I I I I I I I I I I I I I f i I i I I I I I I I I I I I I I I 1 I I I I I 1 1 I I I I I I I I I I I certify the votes recorded on this abstract correctly Signature of county clerk gate of abstract summarize the'tally of votes cast at the election Indicated. � w ABSTRACT OF VOTES AT GENERAL AND ABSTRA T OF TES AT PRIMARY ELECTIONS SPECIAL ELECTIONS Separate sheets for Democratic, Republican, Nonpartisan and other Votes cast for governor must be on separate candidates. page or pages. Separate sheets for candidates for city,county(Including precinct)and state offices. f PROCLAMATION I, Catherine M. Golden, Mayor of the City of Ashland, Oregon, do proclaim that at the election held in the City of Ashland, Oregon, on the 17th day of May, 1994, there was submitted to the voters a measure authorizing the City of Ashland to levy a maximum amount of $970,000 per year for three years to provide funds to continue several programs for the Ashland School District students, grades kindergarten through twelfth, which.may be eliminated or reduced because of Ballot Measure Five. This measure posing the question "Shall City levy $970,000 per year for three years outside the tax base for operations beginning in 1994-957" passed with 2,589. affirmative votes to 2,125 negative votes. Dated at Ashland, Oregon, this day of June , 1994. Catherine M. Golden, Mayor (s:\council\proclrrrtn.sch) Memorandum �4EGO., June 2 , 1994 II. Mayor and City Council r (29 rum: Jill Turner p$U' hjPtf: Electric Rates Don laws asked that I write this memo to clarify the numbers on the electric rates that were passed at the' last City Council Meeting. Original ELECTRIC FORECAST Revised Percent Budget Budget Amount Increase 1993-94 1994-95 Difference - Decrease --------------------------------------- ---------------------------------- RESOURCES S 741,000 Fund Balance - S 725,000 (16,000) -2.16% 348,000 Grants 311,000 (37,000) -10.63% 7,899,000 Sales 8,218,000 319,000 4.04% 70,000 Miscellaneous Revenues 40,000 (30,000) -42.86% ----------- ---------------------------------- 9,058,000 Total 9,294,000 236,000 2.61% REQUIREMENTS Conservation 190,000 Personnel services 177,000 (13,000) -6.84% 321,000 MateriaLs and Services 327,000 6,000 1.87% ----------- ---------------------------------- 511,000 Total Conservation Division 504,000 (7,000) -1.37% Electric Department 887,000 Personnel services 993,000 106,000 11.95% 4,642,100 Purchased power 5,305,104' 663,004 14.28% 797,000 Franchise tax 700,000 (97,000) -12.17% Franchise and other Cuts (319,104) (319,104) 838,500 Other materials and services 741,890 (96,610) -11.52% 682,000 Capital outlay 506,000 (176,000) -25.81% 75,500 Transfers - Debt Service net 2,500 (73,000) -96.69% 624,900 Unappropriated bat/cont 860,610 235,710 37.72% ----------- ---------------------------------- 8,547,000 Total Electric Department 8,790,000 243,000 2.84% ----------- ---------------------------------- S 9,058,000 - S 9,294,000 236,000 2.61% )) This includes an estima ezrncrease of $330,000 for purchased power. This represents an 8 percent � . �` purchase power effective October 1, 1994. . This as well as the cuts orr' N"2bwing were not included in the original 1994-95 budget. ' y . Without the une)�pec� power increase shown above the Purchase power would have increase 7 . 4 percent.- O:�Wwpico=iI\c3ec2 Arm oraitdum June 2, 1994 n• Mayor and City Council r- rII11T: Jill Turner 1I�IjPtt: Planning for Son of 5 tax limitation As you are aware, the soar of five tax limitation is .sdieLuled for a public vote in November. If it Passes it is effective December 8, 1994. Apprmal of this measure will require many adjustments by the City. This memo covets three areas in which I am recommending specific actions prior to it's enactment. Local Improvement Districts Since the Passage of Ballot Measure 5 Local improvement Districts have been financed upon completion of the project; preassessing is no longer allowed. Some assessment bonds have been sold as limited tax improvement bonds. In other words, if the assessment payments are not adequate an additional property tax levy could be imposed to pay the bond holders. If Ashland was to sell bonds today this would be the preferred method of financing. Other Cites have sold bonds using general fund or sewer revenues as the secondary pledge. Ashland has two options for financing local improvement bonds in the future: The first is to hurry up and try to complete a bond sale by November. 1. This will require that the current projects be completed by mid September. The notice period will be shortened to a week and will require a special council meeting in October. 2. The second alternative is to follow a normal construction time period and ocuplete the assessment process in due course. The good thing about this method is that we can continue to accept new projects and postpone , the bond sale until 1995. The negative is that the financing will be more expensive by up to .5 percent. The seomx aty pledge will be that the City will pay the.bond payments from the general fund if the assessment payments are not adequate. This claim would take priority above any'other payment for personnel or materials and services within the general fund. Our Bond Attorney and Financial Consultant have recommended that we establish credit policies which will restrict us from f;nary ng mom risky projects if we choose this method. I am suggesting that we choose the second method. Water Staff has been working on the Water revenue bond sale. The Hilton Farnkopf rate study projected a water rate increase of 19% in January of 1995 and 14% in January of 1996. In the water revenue bond sale the City is pledging that rates in the future will be raised to pay for operations and maintenance and now anew ballot measure is possibly limiting us from our very pledge. We have been advised to increase the rates at the same time the resolution authorizing the Bond Sale is passed. A resolution adopting water rates effective October 1, is scheduled for the first meeting in July, as well as the bond authorizing resolution. Information on this rate increase will be included in the June 21 Council package. g storm Drains Staff is now working on revising storm drains. Selected employees from most departments are involved with the data collection and .ordinance and resolution preparation. This project is expected to go before the City Council on July 19 with implementation October 1. I am available to answer any question on this memo on June 9, 10, 13 or after June 27. o:��wP�nwmaw�